2021, 05-04 Study Session AGENDA
SPOKANE VALLEY CITY COUNCIL
REGULAR MEETING
STUDY SESSION
Tuesday,May 4,2021 6:00 p.m.
Remotely via ZOOM Meeting
10210 E Sprague Avenue
Council Requests Please Silence Your Cell Phones During Council Meeting
NOTE: In response to Governor Inslee's March 24, 2020 Proclamation concerning the COVID-19
Emergency, which waives and suspends the requirement to hold in-person meetings and provides options
for the public to attend remotely, physical public attendance at Spokane Valley Council meetings are
suspended until the Governor's order has been rescinded or amended.Therefore,until further notice, a live
feed of the meeting will be available on our website and on Comcast channel 14. Public comments will
only be accepted for those items noted on the agenda as "public comment opportunity," will be
accepted via the following links, and must be received by 4:00 pm the day of the meeting.
• Sign up to Provide Oral Public Comment at the Meeting via Calling-In
• Submit Written Public Comment Prior to the Meeting
• Join the Zoom WEB Meeting
CALL TO ORDER
ROLL CALL
APPROVAL OF AGENDA
ACTION ITEMS:
1.Motion Consideration: Potential Grant Opportunity,Wa.Traffic Safety Commission—Adam Jackson
[public comment opportunity]
2. Motion Consideration: Law Enforcement Contract Amendment—Morgan Koudelka
[public comment opportunity]
3. Motion Consideration: Barker Rd/BNSF Grade Separation Avista Agreement Amendment—Bill Helbig
[public comment opportunity]
4.Motion Consideration: Appleway Property Acquisition—Bill Helbig [public comment opportunity]
NON-ACTION ITEMS:
DISCUSSION LEADER SUBJECT/ACTIVITY GOAL
5.Bill Helbig Flora Rd&Montgomery Ave. Discussion/Information
Property Acquisition
6.John Hohman, Geographic Information System Discussion/Information
Morgan Koudelka (GIS)Mapping,In-house Services
7.Morgan Koudelka Dept. of Emergency Management Discussion/Information
Services Interlocal Agreement
8. Chelsie Taylor 2021 Budget Amendment Discussion/Information
9. Cary Driskell Spokane Regional Transportation Discussion/Information
Council Interlocal Agreement
10. Cary Driskell Ponderosa Property Discussion/Information
11. Cary Driskell,John Bottelli Splashdown Contract Update Discussion/Information
Council Agenda May 4,2021 Page 1 of 2
12.John Bottelli, Aquatics Update Discussion/Information
Tina Gregerson
13.Mayor Wick Advance Agenda Discussion/Information
14. Information Only (will not be reported or discussed):Finance Monthly Report
15.Mayor Wick Council Comments Discussion/Information
16.Mark Calhoun City Manager Comments Discussion/Information
ADJOURN
Council Agenda May 4,2021 Page 2 of 2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 4, 2021 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Motion Consideration: Potential Grant Opportunity—Washington Traffic
Safety Commission (WTSC) School Zone Safety Account Projects Grants funding
GOVERNING LEGISLATION: RCW 35.77.010: Six Year Transportation Improvement Program
PREVIOUS COUNCIL ACTION TAKEN: February 16, 2021 — Administrative report on the
installation of school zone flashing beacons. Prior presentations have been provided to Council
in 2009, 2011, 2013, 2014 for the school zone beacon installations. A presentation was provided
to Council in 2017 regarding the pedestrian hybrid beacon (HAWK) on Pines Road.
BACKGROUND: On March 30, 2021, WTSC issued a call for projects that makes available
$564,000 of state funding for program or project improvements that benefit school zone safety.
The due date for applications is May 7, 2021, at 5:00 PM. Funds are available for expenditure on
August 1, 2021 and awarded projects must be completed within an 11- or 23-month duration, as
selected by the applicant. 11-month projects have a maximum award of $75,000 and 23-month
projects have a maximum award of$150,000.
After evaluating the program requirements, staff identified one project that is expected to be
competitive for funding. There is a 10% minimum match, and additional points can be scored for
local match exceeding 10%.
Staff proposes the following application submittal:
Project: School Zone Flashing Beacons (3 unique locations)
Total Cost: $60,000
Request $51,000 (85%)
City match $ 9,000 (15%)
Description: There are 39 schools within the Spokane Valley city limits. Currently, 18 schools
utilize 40 school zone flashing beacons (20 locations/pairs). Of the remaining 21 schools without
beacons, staff has identified three locations that are most competitive for this grant program.
The proposed project would install three pairs of school zone flashing beacons at the following
locations:
1. Horizon Middle School — 3915 S. Pines Rd.
2. Continuous Curriculum School — 16924 E Wellesley Ave.
3. City School — 8920 E Valleyway Ave.
The cost for each location, which includes a pair of flashing beacons, is $20,000 of one-time, up-
front costs. These costs are included in the total cost of the proposed application. The three
proposed locations were evaluated against all of the locations citywide and were limited in quantity
to comply with the grant program funding limits (11-month duration max award of $75,000).
Locations were selected based on how their specific location details related to maximized funding
eligibility criteria. Selection criteria included the posted speed limit, number of lanes and traffic
volumes of adjacent streets, school type and student age (elementary, middle, high), and
anticipated bussing, drop off, and walking/biking patterns from students.
OPTIONS: 1) Proceed with the motion as recommended, or 2) take other appropriate action.
RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager or designee to
finalize and submit an application to WTSC for the School Zone Flashing Beacon project.
BUDGET/FINANCIAL IMPACTS: The proposed city match amount is $9,000, or 15% of the total
cost. The City has sufficient REET funds to satisfy this local match for this grant proposal.
Separate from the grant program, but pertinent to the topic, is the ongoing maintenance costs of
school zone flashing beacons. Each individual beacon requires up to 8 hours of maintenance per
year. Looking forward, accommodating for inflation and maintenance/repair costs as fixtures age,
it is estimated that each beacon will cost $500 to maintain each year. Today, this annual cost
equates to 40 beacons x$500 per beacon = $20,000. As more beacons are installed, that annual
cost is expected to increase. Currently, funding for this maintenance is provided by Street Fund
#101, which has been the topic of discussions related to funding and sustainability of the fund.
Excluding the up-front costs from installation of the three beacons that are a part of the proposed
grant request, the cost to install beacons at the remaining 18 school locations would be $360,000
(18 locations x $20,000). For all 21 schools that currently do not have beacons, the anticipated
annual maintenance costs would be $21,000 per year (42 beacons x $500 per beacon per year).
STAFF CONTACT: Adam Jackson, Engineer— Planning & Grants
ATTACHMENTS: None
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 4, 2021 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Motion Consideration: Law Enforcement Contract Amendment
GOVERNING LEGISLATION: City of Spokane Valley Interlocal Agreement 17-104
PREVIOUS COUNCIL ACTION TAKEN: Interlocal Agreement for Law Enforcement Services
as Provided by the Spokane County Sheriff's Office to the City of Spokane Valley 17-104,
adopted by Council on July 25, 2017.
BACKGROUND: A new Sheriffs Office unit, the TAC (Tactical) Unit, was reestablished,
beginning in 2020, after a period of inactivity. The purpose of this unit is to provide specialized
law enforcement response to civil disturbance and crowd control incidents. The proposed
amendment incorporates this new shared service, effective January 1, 2020. Additionally, the
following exhibits to our Law Enforcement Interlocal Agreement were reviewed; Exhibit 1 —
Services Provided to City by Sheriff, Exhibit 3 — Dedicated City Officers, and Exhibit 4 —
Combined Number of Officers in Shared Units. After a review of these exhibits, a number of
revisions, generally housekeeping in nature, were identified and are proposed within the
amendment. The modifications include reflecting those services which have been consolidated
into the Spokane Regional Emergency Communications (SREC) umbrella, updating name
changes to service units, and reflecting changes to shared personnel.
OPTIONS: Authorize amendment or request additional information.
RECOMMENDED ACTION OR MOTION. Authorize the City Manager to Execute the
Addendum to the Interlocal Agreement for Law Enforcement Services in the City of
Spokane Valley
BUDGET/FINANCIAL IMPACTS: TAC unit 2021 estimated City cost impact: $119,000
($276,735 x 43%)
STAFF/COUNCIL CONTACT: Morgan Koudelka, Senior Administrative Analyst; Dave Ellis,
Police Chief.
ATTACHMENTS: Addendum to the Interlocal Agreement for Law Enforcement Services with
exhibits.
ADDENDUM TO THE INTERLOCAL AGREEMENT FOR LAW ENFORCEMENT SERVICES
IN THE CITY OF SPOKANE VALLEY
THIS ADDENDUM,is made and entered into by and among the City of Spokane Valley(hereafter
referred to as "City"), Spokane County (hereafter referred to as "County"), and Spokane County Sheriff
(hereafter referred to as"Sheriff"),hereafter jointly referred to as the "Parties".
WITNESSETH:
WHEREAS,pursuant to chapter 39.34 RCW(Interlocal Cooperation Act),the Parties have entered
into numerous interlocal agreements whereby County has agreed to provide services to City and its
residents; and
WHEREAS, this Addendum applies to the "Interlocal Agreement for Law Enforcement Services
as Provided by the Spokane County Sheriff's Office to the City of Spokane Valley"executed by the County
under Resolution No. 17-0752 dated September 5, 2017, the City under signature dated August 10, 2017,
and the Sheriff under signature dated August 30,2017. This Addendum also applies to the Letter Agreement
executed by the Parties dated October 2, 2018. The Interlocal Agreement for Law Enforcement Services as
Provided by the Spokane County Sheriff's Office to the City of Spokane Valley, together with the Letter
Agreement,shall be referred to as"the Agreement"; and
NOW THEREFORE, in consideration of the mutual promises set forth herein, and as provided
for in the Agreement the Parties agree as follows:
SECTION ONE:
1.1 EXHIBIT 1 SHARED SERVICE UNITS SCOPE OF CHANGE. The scope and purpose of
this subsection of the Addendum to the Agreement is to update and incorporate a revised
Exhibit 1 to the Agreement. The updated Exhibit 1 is revised to reflect the following changes
within Shared Service Units:
1.1.1 Spokane Valley Commander replaced by title of Assistant Chief
1.1.2 Investigative Task Force is renamed Spokane County Investigative Unit
1.1.3 The Sheriff Command Staff Unit is eliminated.The 1.0 Full-time Equivalent(FTE)
Undersheriff position,which comprised this unit,is replaced by a civilian position.
1.1.4 Services provided to the City,through contract with the County,by a new entity,
Spokane Regional Emergency Communication(SREC), are consolidated.
1.1.5 RIG(Regional Intelligence Group)-9 is identified as the unit providing Crime
Analysis
1.1.6 TAC (Tactical)Unit: Effective beginning January 1,2020,the TAC unit(civil
disturbance response)is added to the list of shared service units. The allocation
basis is determined based on each jurisdiction's total number of CAD
(Computer-aided Dispatch)incidents. The TAC unit is authorized on an as-
needed basis.The unit may or may not have associated costs in a particular year.
1.1.7 Eliminate a duplicated listing of Crime Check services.
1.2 EXHIBIT 3 DEDICATED CITY OFFICERS SCOPE OF CHANGE. The scope and
purpose of this subsection of the Addendum to the Agreement is to update and incorporate a
revised Exhibit 3 to the Agreement. An updated Exhibit 3, incorporated as Exhibit 3 to this
addendum,is revised to reflect the following changes within Dedicated City Officers:
1.2.1 The Precinct Commander position, at the rank of Captain, is retitled Assistant
Police Chief, at a rank of Inspector.
Page 1of3
1.3 EXHIBIT 4 COMBINED NUMBER OF OFFICERS IN SHARED UNITS SCOPE OF
CHANGE. The scope and purpose of this subsection of the addendum to the Agreement is to
update and incorporate a revised Exhibit 4 to the Agreement.The updated Exhibit 4 is revised
to reflect the following changes within Exhibit 4-Combined Number of Officers in Shared
Units.
1.3.1 The rank of Captain of the Investigations Unit is changed to Undersheriff
1.3.2 Sex Crimes Detective FTE is increased from 6 to 7 to capture a grant position.
1.3.3 The Investigative Task Force is renamed Spokane County Investigative Unit
1.3.4 A Detective in Safe Streets is converted to the rank of Sergeant and assigned to
Training as a Teacher,Administrator, Counselor for officer candidates
1.3.5 The Sheriff Command Staff Unit is eliminated.The 1.0 FTE Undersheriff
position,which comprised this unit,is replaced by a civilian position and
therefore no longer listed among the Exhibit's commissioned officer totals.
1.3.6 The rank of Public Information Officer is changed from Sergeant to Corporal
1.3.7 Professional Standards and Training are separated
1.3.8 The Training Unit is revised to incorporate the following:
1.3.8.1 The 1.0 FTE Lieutenant position is eliminated
1.3.8.2 Sergeant staffing is increased from 2.0 to 3.0
1.3.8.3 A 1.0 FTE Corporal position is added
1.3.8.4 Deputy staffing in this unit is decreased from 2.0 to 1.0.
SECTION TWO: DURATION-This Addendum shall be in full force and effect as to the
Agreement for the remaining term of the Agreement,or any extension of that Agreement.
SECTION THREE: REMAINDER OF INTERLOCAL AGREEMENT TO REMAIN THE
SAME-The remaining provisions of the Agreement shall remain unchanged by this Addendum.
IN WITNESS WHEREOF,the Parties have caused this Addendum to be executed on date and year
opposite their respective signatures.
DATED: BOARD OF COUNTY COMMISSIONERS
OF SPOKANE COUNTY,WASHINGTON
JOSH KERNS, Chair
ATTEST: MARY KUNEY,Vice-Chair
Clerk of the Board
AL FRENCH,Commissioner
**********
DATED: SPOKANE COUNTY SHERIFF:
Page 2 of 3
OZZIE KNEZOVICH
DATED: CITY OF SPOKANE VALLEY
Mark Calhoun,City Manager
APPROVED AS TO FORM ONLY:
Office of the City Attorney
41111111141111111bC'
Page 3 of 3
Exhibit 1 — Services Provided to CITY by SHERIFF
CITY Dedicated Service Units
CITY Police Department Administration (Chief, Assistant Chief Commander, Sergeant)
Patrol
Traffic
Community Services
Domestic Violence
School Resource Officers
K-9
Property and Drug Crimes Investigations
Shared Services/Units
Major Crimes
Sex Crimes
Investigative Task Force Spokane County Investigative Unit
Joint Terrorism Task Force
Safe Streets (Drug Task Force and Gang Enforcement)
Emergency Operations Team
SHERIFF Command Staff
Public Information Officer
Training/Professional Standards
SCOPE/SIRT
SREC (Spokane Regional Emergency Communication) services—Radio Dispatch, Crime
Check, Computer Aided Dispatch, Communications
Radio Dispatch
Helicopter
Forensics
Crime Check
Records Management
Property Storage
Explosive Disposal
Communications
RIG (Regional Intelligence Group) 9 - Crime Analysis
Garage
Firing Range
Fleet
SWAT/Hostage Negotiation
TAC (Tactical)
Extra Duty Employment
Reservist and Explorer Units
Crime Check
Civilian Administrative Support
Computer Aided Dispatch/Report Management System
Regional Services
Civil
Marine Patrol
SHERIFF
Sex Offender Registration
Exhibit 3 - Dedicated CITY Officers
Administrative
Police Chief/Undersheriff 1
Precinct Commander/Captain Assistant Chief/Inspector 1
Sergeant 1
Patrol
Lieutenant 2
Sergeant 9
Deputies 47
K-9 Deputies 3
Traffic
Sergeant 1
Detectives/Corporal 1
Deputies 5
Community Services
Deputies 1
Domestic Violence
Detective/Corporal 1
School Resource Officer
Deputies 4
Property and Dru2 Crimes
Sergeant 1
Detectives 10
Deputy 1
Total Dedicated Officers 89
Exhibit 4 - Combined Number of Officers in Shared Units
Investigations
Captain Undersheriff 1
Lieutenant 1
DEA Deputy 1
Major Crimes
Sergeant 1
Detectives 6
Sex Crimes
Sergeant 1
Detectives b 7
In cstizat:_c Task Force Spokane County Investigative Unit(SCIU)
Lieutenant 1
Regional Intelligence Group
Detective 1
Joint Terrorism Task Force
Detective 1
Safe Streets (Drug and Gangs)
Sergeant 1
Detectives -4- 3
Deputies 1
Emergency Operations Team
Deputy 2
Command Staff
Undersheriff
Public Information Officer
Sergeant Corporal 1
Professional Standards
Lieutenant
Training
Lieutenant
Sergeant 3
Corporal 1
Deputies 2- 1
Total Shared Officers 35
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 4, 2021 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Motion Consideration: Barker Road/BSNF Grade Separation Project
(Barker Road GSP) Avista Utilities Agreement-Amendment #1
GOVERNING LEGISLATION: RCW 35.77.010, Perpetual Advanced Six-Year plans for
coordinated transportation program expenditures.
PREVIOUS COUNCIL ACTION TAKEN:
• May 7, 2013 —Administrative Report, Bridging the Valley;
• June 23, 2015 — Passed Resolution No. 17-011 adopting the 2016-2021 Six Year
Transportation Improvement Program (TIP), which included both the Barker Road and
the Pines Road Grade Separation Projects (GSP);
• April 5, 2016 —Admin Report for use of federal earmark funds;
• November 8, 2016 — Information Report on the status of the Barker GSP;
• November 15, 2016 —Administrative Report on the Barker GSP status;
• November 22, 2016 — Informational RCA;
• December 6, 2016 —Administrative Report;
• December 20, 2016—Administrative Report;
• January 10, 2017— Motion failed to contract with DEA for project design services;
• February 21, 2017 —Administrative Report;
• February 28, 2017 — Passed Resolution 17-006, amending the 2017 TIP;
• May 23, 2017 — Passed Resolution No. 17-011 adopting the 2018-2023 Six-Year TIP, which
included the Grade Separation Project;
• August 22, 2017— Passed motion to enter into contract with DEA for the project's Phase 1
(Initial Contract);
• October 24, 2017—Administrative Report to discuss alternatives;
• January 30, 2018 —Administrative Report to discuss alternatives with Council consensus to
move the project forward with Alternative 5;
• March 2, 2018—Administrative Report to discuss alternatives;
• March 13, 2018—Administrative Report to discuss history and alternatives;
• March 16, 2018 —Administrative Report for Council and Chamber of Commerce;
• March 27, 2018 — Passed motion to select preferred alternative for advancing project;
• April 10, 2018 — Passed motion to execute supplemental agreement with DEA for the
project's Phase 2 design (DEA Contract Supplement #3);
• December 4, 2018 —Administrative Report to discuss project status;
• September 10, 2019 —Adoption of Ordinance 19-012 authorizing use of condemnation for
property acquisition with regards to three property owners;
• November 12, 2019 —Adoption of Ordinance 19-020 authorizing use of condemnation for
property acquisition with regards to a fourth property owner;
• January 14, 2020 — Passed motion to execute supplemental agreement with DEA;
• January 21, 2020— Passed motion to acquire two properties for the project;
• March 31, 2020— Passed motion to execute agreement with Avista Corporation;
• May 12, 2020 — Passed motion to execute BSNF Overpass Agreement;
• June 30, 2020— Passed motion to execute an Interlocal Agreement with WSDOT for Project
Construction and Construction Administration; and,
• February 2, 2021 —Administrative Report on bid award.
BACKGROUND:
The original Utility Construction Agreement, approved by City Council on March 31, 2020,
allowed for the relocation of the Avista utilities to take place in order to construct the
Barker/BNSF Grade Separation Project. The work has been completed by Avista, and its
contractors, prior to the construction of the road improvements to minimize project delays.
Avista's actual costs were higher than originally estimated by Avista in the original contract.
City is responsible for paying the actual costs per the contract based on these facilities being
located on private property and outside of the City's right of way. Amendment 1 increases the
contract amount by $161,914.59 to a new total amount $910,907.22 based on Avista's actual
costs for completing their transmission and distribution work.
The majority of the cost difference is attributed to Avista's original cost estimate under estimated
the size of steel structures needed for the relocation of the large transmission structures, this
equated to higher material cost and additional labor and equipment needed to install them.
Also, additional work was needed on the distribution to keep customers from power outages
while Avista facilities were relocated.
OPTIONS: 1) Authorize the City Manager to finalize and execute Amendment #1 to the Utility
Construction Agreement with Avista Corporation, or 2) Take other appropriate action.
RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager to finalize and
execute the Amendment #1 to the Utility Construction Agreement with Avista Corporation with a
contract amount not to exceed $910,907.22.
BUDGET/FINANCIAL IMPACTS: To date, the City has secured funding in excess of
$24,000,000 for the Barker Road/BNSF Grade Separation Project from seven sources. The
Utility Construction Agreement will be funded from the project funds.
STAFF CONTACT: William Helbig, PE, City Engineer
ATTACHMENTS: Amendment #1
Utility Construction Agreement
Avista's Transmission Cost Variance Description
Avista's Distribution Cost Variance Description
DocuSign Envelope ID:79AEE753-2D87-4948-B6FO-CA1 DC4694F03
First Amendment to
Utility Construction Agreement
This First Amendment ("Amendment") to the Utility Construction Agreement, Agreement No. R-43107
("Construction Agreement") is entered into between the City of Spokane Valley ("Local Agency") and
Avista Corporation, a Washington corporation("Utility"), as of April 6, 2021. In the event of any conflict
between the Construction Agreement and this Amendment,this Amendment shall control.
Exhibit A to the Construction Agreement is hereby deleted in full and is replaced with the attached
Amended Exhibit A. Based upon this substitution, the Parties mutually recognize and agree that the
Agreement Amount is revised to: $910,907.22.
Except as modified by this Amendment, all of the terms and conditions of the Construction Agreement
shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed this Amendment to the Construction Agreement on
the date set forth above.
City of Spokane Valley: Avista Corporation:
�DocuSigned by:
BY: BY: 44
(Signature) (S1 8f 7AA65D6E64F6...
Heather Rosentrater
(Printed Name) (Printed Name)
Sr.VP Energy Delivery
(Title) (Title)
Apr-16-2021 I 1:31 PM PDT
(Date Signed) (Date Signed)
First Amendment to Utility Construction Agreement - 1
DocuSign Envelope ID:79AEE753-2D87-4948-B6FO-CA1 DC4694F03
AMENDED EXHIBIT A
Transmission Project Cost Estimate Actual Variance
Materials: (3) Self Supporting Steel Structures @ $50,000 $150,000 $212,018 $62,018
each
(2) Direct Embed Steel Poles @ $8,000 each $16,000 $20,672 $4,672
(9) Post Insulators with Clamps @ $1000 each $9,000 $1,734 ($7,266)
(21) Toughened Glass Insulators with Clamps @
$150 each $3,150 $2,838 ($312)
3000ft. "Drake" ACSS Conductor @ $3.00/ft. $9,000 $19,284 $10,284
Miscellaneous Materials (lump sum) $15,000 $18,664 $3,664
TOTAL MATERIALS: $202,150 $275,210 $73,060
Construction: (3) Drilled Pier Foundations @ $50,000 each $150,000 $168,513 $18,513
(2) Direct Embed Foundations @ $10,000 $20,000 $28,780 $8,780
Construction Materials (lump sum) $25,000 $3,033 ($21,967)
Traffic Control (lump sum) $5,000 $1,583 ($3,417)
TOTAL CONSTRUCTION: $200,000 $201,909 $1,909
Construction Structures: (15) Crew-Days @ $5,000 /day $75,000 $104,521 $29,521
Labor:
TOTAL CONSTRUCTION LABOR: $75,000 $104,521 $29,521
Totals: TOTAL (Materials and Construction): $477,150 $581,640 $104,490
TOTAL (Taxes, A&G, and PM @ 20%): $95,800 $90,530 ($5,270)
TOTAL COST (Transmission): $572,950 $672,170 $99,220
Estimate Actual Variance
Electric Distribution Project: $102,438.82 $165,133.41 $62,700.59
Fiber Relocation Project: $60,000.00 $60,000.001 $0
Natural Gas Relocation Project: $13,603.81 $13,603.812 $0
TOTAL PROJECT COST: $748,992.63 $910,907.22 $161,914.59
Avista is not seeking recovery of overage related to Fiber Relocation.
2 Work on the Natural Gas Relocation Project has not yet commenced;Avista reserves the right to request overage
from the City for Gas Relocation expenses.
First Amendment to Utility Construction Agreement -2
DocuSign Envelope ID:3A6EC10D-F398-49C3-9842-91F19FCE2765
Utility Construction Agreement Utility Name
Work by Utility- LOCAL AGENCY Cost Avista Corporation, d/b/a Utilities
Agreement Number Project Title/Location
R-43107 Barker Road/BNSF Grade Separation Project
State Route Mileposts Spokane Valley, Washington
SR From to
Estimated Agreement Amount
This Utility Construction Agreement is made and entered into between the City of Spokane Valley
(LOCAL AGENCY) and the above named Utility; hereinafter referred to individually the "Party"
and collectively the "Parties."
Recitals
1. The LOCAL AGENCY is planning the construction of the Barker Road/BNSF Grade
Separation Project, and in connection therewith, it is necessary to remove and/or relocate
and/or construct certain Utility facilities (Work).
2. The LOCAL AGENCY is responsible for the cost of the Work affecting the Utility's facilities
located pursuant to a documented ownership of and/or interest in real property, such as
an easement, fee title, or court finding of prescriptive right, which is impacted by the
LOCAL AGENCY project.
3. The Work shall be defined as all materials, equipment, labor, contract administration and
any other effort required to perform the relocation, construction, and/or removal of the
Utility's electric, natural gas and/or fiber facilities. For purposes of this Agreement, the
Work shall also include the cost of securing necessary easements for the Utility's relocated
facilities, and all costs associated with bidding out the Work, if applicable.
4. It is deemed to be in the best public interest for the Utility to perform the relocation,
removal, or construction of its facilities.
Now, Therefore, pursuant to and in consideration of the terms, conditions, covenants, and
performances contained herein, as well as the attached Exhibits which are incorporated and made
a part hereof,
It Is Mutually Agreed As Follows:
1. Construction, Inspection, and Acceptance
1.1 Program Guide: Utility Relocation and Accommodation on Federal Aid Highway Projects
is adopted and made a part of this Agreement as if fully contained herein.
1.2 Betterment:A betterment is any improvement to the Utility's facilities not required by code,
regulation, standard industry practice, established Avista standards or any other
applicable regulation.
1.3 The Utility shall furnish the labor, materials, equipment, and tools required for and perform
the Work in scheduling, permitting, constructing, removing and/or relocating the Utility
facilities, in accordance with this Agreement.
Page 1 of 11
DocuSign Envelope ID:3A6EC10D-F398-49C3-9842-91F19FCE2765
1.4 If the Utility is not adequately staffed or equipped to perform all the Work required herein,
the Utility may have all or part of this Work done by a contract let by the Utility, as follows:
1.4.1 Before contracting out any Work, the Utility shall obtain written authorization from
the LOCAL AGENCY, and the LOCAL AGENCY may require the Utility to advertise
and solicit bids for the contract Work.
1.4.2 If the LOCAL AGENCY requires the Work to be advertised and bid, the Utility shall
provide a copy of all bid documents to the LOCAL AGENCY seven (7) calendar
days prior to the advertisement date for the LOCAL AGENCY comment.
1.4.3 The Utility shall notify the LOCAL AGENCY at least three (3) working days in
advance of the location and time of the bid opening so that the LOCAL AGENCY
representative may attend the bid opening.
1.4.4 The Utility shall supply a copy of the three lowest bids with itemized bid amounts
to the LOCAL AGENCY within seven (7) calendar days of bid opening.
1.4.5 If the Utility elects to use other than the lowest bid contractor, the Utility shall
provide written justification to the LOCAL AGENCY for the use of that contractor
and bid price. The LOCAL AGENCY shall review the Utility's written justification,
and if the LOCAL AGENCY does not agree therewith and the Utility awards the
bid to other than the lowest bid contractor, the Utility shall be responsible for the
cost difference between the amount of the lowest bid and the amount of the
awarded contract.
1.4.6. This Section shall not apply to contract employees who perform work for Avista in
the ordinary course of its business.
1.5 If the Utility desires to have the Work performed under an existing contract, the LOCAL
AGENCY may require the Utility to provide the LOCAL AGENCY with a copy of the
contract for the LOCAL AGENCY's written approval of the contractor and contract
charges; provided, however, that this provision shall not apply to contract employees who
perform work for the Utility in the ordinary course of its business. .
1.6 The Parties agree that nothing in the LOCAL AGENCY's approval of a Utility contractor or
bid shall be for the benefit of the Utility; all such approvals, whether written or verbal, shall
be solely for the benefit of the LOCAL AGENCY and shall not establish a contractual
relationship among the LOCAL AGENCY, the Utility, and the Utility's contractor.
1.7 All of the Utility's Work, construction procedures, materials, and/or utility installation, as
provided under this Agreement, shall be subject to the LOCAL AGENCY inspection for
solely the benefit of the LOCAL AGENCY's payment, and/or the LOCAL AGENCY project.
The Utility shall promptly notify the LOCAL AGENCY in writing when the Work is
completed. The LOCAL AGENCY shall inspect the Work for compliance with the Exhibits
attached to this Agreement. The LOCAL AGENCY will notify the Utility in writing of any
non-compliance that would impact the LOCAL AGENCY's payment, state highway and/or
the LOCAL AGENCY project. The Utility agrees to make the necessary changes to satisfy
the LOCAL AGENCY requirements or adjust the invoice. The LOCAL AGENCY's
inspection shall not reduce or modify the Utility's responsibility for the Work.
1.8 Upon completion of the Work, the Utility agrees that it shall be solely responsible for all
future ownership, operation and maintenance costs of its facilities, without the LOCAL
AGENCY liability or expense.
II
Page 2 of 11
DocuSign Envelope ID:3A6EC10D-F398-49C3-9842-91F19FCE2765
1.9 The Utility's obligations under this Agreement are contingent upon the availability of an
outage window that is satisfactory to the Utility up until the time of commencement. In
addition, Work shall not begin until all necessary easements and rights-of-way have been
secured for the Utility's facilities. The Utility shall endeavor to secure all necessary
easements, but shall consult with the LOCAL AGENCY regarding any payments to be
made to landowners in connection with the procurement of the same. The cost of
acquisition of necessary easements shall be chargeable to the LOCAL AGENCY. In the
event that the Utility is unable to secure any necessary easements, the LOCAL AGENCY
and the Utility shall meet and mutually agree on other options, including,without limitation,
commencement of condemnation proceedings.
1.10 The current estimated Transmission outage window is August 17-28, 2020. This window
is subject to change based upon the Utility's operational needs and necessary right-of-
way acquisition.
1.11 As a condition of this Agreement, the LOCAL AGENCY confirms that the Transmission
and Distribution designs as reflected in Exhibit "B", are satisfactory, and that the outage
window specified in Section 1.10, above, is acceptable. Should the LOCAL AGENCY
request a change in the design or alignment of the utility relocation, or in the schedule of
the Work, the LOCAL AGENCY shall be responsible for all reasonable cost and schedule
impacts related to the same. In addition, the LOCAL AGENCY recognizes and agrees
that such a change may delay the project beyond the current outage window, in which
case rescheduling the Work may be delayed until a new outage window, suitable to the
Utility, may be secured.
1.12 The LOCAL AGENCY and the Utility may agree to relocate portions of the Utility's
Facilities within the public road right-of-way. Should the LOCAL AGENCY require
subsequent relocation of those Facilities, however, such relocation shall be at the sole
cost and expense of the LOCAL AGENCY, and without cost to the Utility, irrespective of
the terms of any existing Franchise Agreement between the parties.
2. Authority to Begin Work and Work Schedule
2.1 The Utility agrees not to begin Work until the LOCAL AGENCY has provided written notice,
authorizing the Utility to begin Work. The LOCAL AGENCY shall not be obligated to
reimburse the Utility for any Work performed before the date of notification. The Utility's
obligation to commence work is dependent upon the availability of a suitable outage
window, as determined by the Utility in its sole discretion.
2.2 Subject to the conditions of this Agreement, the Utility agrees to use its best efforts to
avoid a delay to or interfere with the LOCAL AGENCY's contractor in the performance of
the LOCAL AGENCY's project.
3. Compliance
3.1 The Utility agrees to comply with all applicable laws, federal requirements (including Buy
America and Title VI of the Civil Rights Act per Exhibit C) and environmental requirements
of any jurisdictional agency and is responsible for obtaining any necessary environmental
permits required in order to perform the Work.
3.2 The Utility agrees to obtain and comply with any other permits from any jurisdictional
agency that are required in order for the Utility to perform the Work.
Page 3 of 11
DocuSign Envelope ID:3A6EC10D-F398-49C3-9842-91F19FCE2765
4. Payment
4.1 The LOCAL AGENCY is responsible for the cost of the Work, excluding all betterment
work, for the Utility's facilities that are located pursuant to a documented ownership
interest in real property, such as an easement, fee title, or court finding of prescriptive
right, which are impacted by the LOCAL AGENCY project, as shown in Exhibits A. Exhibit
A, Cost Estimate, contains an itemized cost estimate of the LOCAL AGENCY-responsible
costs for the Work to be performed by the Utility.
4.2 The LOCAL AGENCY, in consideration of the faithful performance of the Work to be done
by the Utility, agrees to reimburse the Utility for the actual direct and related indirect cost
of the Work, excluding all betterment work, for which the LOCAL AGENCY is responsible
as defined in Exhibit A. The Utility agrees to invoice the LOCAL AGENCY and provide
supporting documentation for all charges, and the LOCAL AGENCY agrees to pay the
Utility within thirty(30) days of receipt of an invoice. Payments shall not be more frequent
than one per month. A partial payment will not constitute agreement as to the
appropriateness of any item and that, at the time of final invoice, the Parties will resolve
any discrepancies.
4.3 The Utility shall submit a final invoice to the LOCAL AGENCY within ninety (90) calendar
days following completion of the Work. In the event that the final invoice reveals an
overpayment to the Utility, the Utility agrees to refund such overpayment to the LOCAL
AGENCY within thirty (30) days.
5. Change in Work or Cost Increase
5.1 The LOCAL AGENCY agrees that the amount shown in Exhibit A may not reflect the actual
costs of the Work. Should the Utility determine that the Work costs for which the LOCAL
AGENCY is responsible might exceed the cost estimate by more than ten (10) percent,
the Utility shall immediately notify the LOCAL AGENCY before performing any Work in
excess of the Exhibit A estimate plus the additional percentage. The LOCAL AGENCY
and the Utility will, if necessary, amend Exhibit A to revise the cost estimate before the
Utility incurs costs above the amount shown in Exhibit A plus the additional percentage.
5.2 Should it be necessary to modify the Scope of the Work, the Utility agrees to immediately
notify the LOCAL AGENCY of all proposed changes, and the LOCAL AGENCY agrees to
provide written notice of its acceptance or rejection of the change(s), in writing, within ten
(10) working days.
6. Franchise, Permit or Easement
6.1 Upon completion of the Work covered under this Agreement, the Utility agrees to prepare,
execute and deliver to the LOCAL AGENCY a quit claim deed for all existing easements,
fee title, or court finding of prescriptive right, which are no longer necessary for the Utility's
facilities and which may be vacated as a result of the relocation of Utility facilities
6.2 Both parties recognize and agree that the parties' ability or inability to obtain satisfactory
easements as provided for in Section 1 may impact the schedule for the Work.
7. Right-of-Entry
7.1 Subject to the Utility obtaining all required permits and meeting any other requirements for
Work conducted within the publicly owned right-of-way, the LOCAL AGENCY hereby
grants the Utility a right-of-entry upon all land in which the LOCAL AGENCY has interest
for the purpose of performing the Work. Upon completion of the Work, this right-of-entry
shall terminate except as otherwise provided in Section 6.
7.2 The Utility agrees to comply with applicable requirements concerning entry onto state-
owned rights-of-way.
Page 4 of 11
DocuSign Envelope ID:3A6EC10D-F398-49C3-9842-91F19FCE2765
8. General Provisions
8.1 Indemnification:The Parties shall indemnify and hold each other and each of their respective
agents, employees, and/or officers from and shall process and defend at their own expense
any and all claims, demands, suits at law or equity, actions, penalties, losses, damages
(both to persons and/or property), or costs, of whatsoever kind or nature, brought against
the Indemnified Party and its agents, employees and/or officers, arising out of or alleging
negligence on the party of the Indemnifying Party. If and to the extent that such claims are
caused by or result from the concurrent negligence of (a) the Utility and (b) the LOCAL
AGENCY, its agents, employees, and/or officers, or involves those actions covered by RCW
4.24.115, this indemnity provision shall be valid and enforceable only to the extent of the
intentional or negligent acts or omissions of the Indemnifying Party, and Provided further,
that nothing herein shall require the Indemnifying Party to hold harmless or defend the
Indemnified Party, its agents, employees, and/or officers from any claims arising from the
sole negligence of the Indemnified Party, its agents, employees, and/or officers. This
indemnification shall survive any termination of this Agreement.
8.2 Disputes: If a dispute occurs between the Utility and the LOCAL AGENCY at any time
during the prosecution of the Work, the Parties agree to negotiate at the management
level to resolve any issues. Should such negotiations fail to produce a satisfactory
resolution, the Parties agree to enter into mediation before proceeding to any other legal
remedy. Each Party shall be responsible for its own fees and costs. The Parties agree to
equally share the cost of a mediator.
8.3 Venue: In the event that either Party deems it necessary to institute legal action or
proceedings to enforce any right or obligation under this Agreement, the Parties agree
that any such action or proceedings shall be brought in the superior court situated in
Spokane County, Washington unless filing in another county is required under any
provision of the Revised Code of Washington. Further, the Parties agree that each shall
be responsible for its own attorneys' fees and costs.
8.4 Termination:
8.4.1 The Utility understands that the LOCAL AGENCY retains the right to terminate this
Agreement for convenience upon thirty (30) calendar days written notice to the
Utility. In the event that the LOCAL AGENCY exercises this termination right, the
LOCAL AGENCY will reimburse the Utility for all allowable costs under this
Agreement incurred prior to the date of termination, including the costs of materials
procured for use in the project through the date of termination, unless the Utility
determines, in its discretion, that said materials can be deployed to other projects.
8.4.2 In the event funding for the Work is withdrawn, reduced, or limited in any way after
the execution date of this Agreement and prior to normal completion, the LOCAL
AGENCY may terminate the Agreement upon less than the thirty(30) calendar day
notice requirement in section 8.4.1, subject to renegotiation at the LOCAL
AGENCY's sole option pursuant to the revised funding limitations and conditions.
In the event that the LOCAL AGENCY exercises this termination right, the LOCAL
AGENCY will reimburse the Utility for all allowable costs under this Agreement
incurred prior to the date of termination, including the costs of materials procured
for use in the project through the date of termination, unless the Utility determines,
in its discretion, that said materials can be deployed to other projects.
8.5 Amendments: This Agreement may be amended by the mutual agreement of the Parties.
Such amendments or modifications shall not be binding unless put in writing and signed
by persons authorized to bind each of the Parties.
Page 5of11
DocuSign Envelope ID:3A6EC10D-F398-49C3-9842-91F19FCE2765
8.6 Independent Contractor: Both Parties shall be deemed independent contractors for all
purposes, and the employees of each Party and any of its contractors, subcontractors,
consultants, and the employees thereof, shall not in any manner be deemed to be the
employees of the other Party.
8.7 Audit and Records: During the progress of the Work and for a period of not less than six
(6) years from the date of final payment. The Utility shall maintain the records and
accounts pertaining to the Work and shall make them available during normal business
hours and as often as necessary, for inspection and audit by the LOCAL AGENCY, State
of Washington, and/or Federal Government and copies of all records, accounts,
documents or other data pertaining to the Work will be furnished upon request. The
requesting Party shall pay the cost of copies produced. If any litigation, claim or audit is
commenced, the records and accounts along with supporting documentation shall be
retained until any litigation, claim or audit finding has been resolved even though such
litigation, claim or audit continues past the six-year retention period.
8.8 Working Days: Working days for this Agreement are defined as Monday through Friday,
excluding Washington State holidays per RCW 1.16.050.
In Witness Whereof, the Parties hereto have executed this Agreement as of the day and year
last written below.
Local
Agency Utility
By: By:�ooeusi9nedby:
aa27ppesneFaeFe
Print Printed: Heather Rosentrater
l�r_K (Glom
Title: Title: Senior Vice President, Energy
�� /V,G.l er Delivery
Date: ( Date Mar-23-2020 I 2:46 PM PDT
14-i2(24.,
Page 6 of 11
DocuSign Envelope ID:3A6EC10D-F398-49C3-9842-91F19FCE2765
EXHIBIT A
TRANSMISSION PROJECT COST ESTIMATE (Material& Construction Estimate):
Materials: (3) Self Supporting Steel Structures @$50,000 each $150,000
(2)Direct Embed Steel Poles @$8,000 each $16,000
(9)Post Insulators with Clamps @ $1000 each $9,000
(21)Toughened Glass Insulators with Clamps @$150 $3,150
each
3000ft. "Drake"ACSS Conductor @ $3.00/ft. $9,000
Miscellaneous Materials (lump sum) $15,000
TOTAL MATERIALS: $202,150
Construction: (3)Drilled Pier Foundations @ $50,000 each $150,000
(2)Direct Embed Foundations @$10,000 $20,000
Construction Materials (lump sum) $25,000
Traffic Control (lump sum) $5,000
TOTAL CONSTRUCTION: $200,000
Construction Labor: Structures: (15) Crew-Days @$5,000/day $75,000
TOTAL CONSTRUCTION LABOR: $75,000
Totals: TOTAL (Materials and Construction): $477,150
TOTAL (Taxes,A&G, and PM @ 20%): $95,800
TOTAL COST: $572,950
Note: Any salvage value associated with the material removed from the existing Transmission
lines will be credited back to the job.
ELECTRIC DISTRIBUTION PROJECT ESTIMATE: $102,438.82
FIBER RELOCATION PROJECT ESTIMATE: $60,000.00 (See Exhibit B-3)
NATURAL GAS RELOCATION PROJECT ESTIMATE: $13,603.81
TOTAL COST ESTIMATE: $748,992.63
Page 7 of 11
DocuSign Envelope ID:3A6EC10D-F398-49C3-9842-91F19FCE2765
EXHIBIT B
B-1: ELECTRIC TRANSMISSION RELOCATION DESIGN
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Page 8 of 11
DocuSign Envelope ID:3A6EC10D-F398-49C3-9842-91 F19FCE2765
B-2: ELECTRIC DISTRIBUTION RELOCATION DESIGN
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Distribution Relocation Cost Estimate: $102,438.82
(Does not include costs of illumination Service)
Page 9 of 11
DocuSign Envelope ID:3A6EC10D-F398-49C3-9842-91F19FCE2765
B-3: FIBER RELOCATION DESIGN
Barker Relocation
-Item Qty 1 Per Casts — - -- .. —
Aerlal:
KerialAOSS 20.00 50_00
AerialOPO'N 20.00 5000
Aerial Strand&Lash 1`.LO SA04
he.:ke Ready O.:A $0.00
Underground:
Lin dergr nand Sure 40.00 50.00
•Rod(Adder I O.;O $0,00 Avista's Boulder Park
Urvdergroand plcwv 10:00 50_00 �" Generation Facility
UndergrcandTrench 2,707 201.O S 7,506J10 L
•Rock Adder 30.00 50.0C Eaes(le removed
y k:Avista Cabinet
be removed by fall_D_D i
Existing S.A $ate1
:'auks 3.00 4.000.00 512,000_00
Splicing:
Conyentic:nel 4.003E0 S0_00
Site Terri nation 2,000.03 $0.00
Other.
pemrtsr'.ees SQCC F
❑ettriratConduit 70 35.00 $2,:50.00 2
Engineering Firm $0.00
Engineering...A 1n0 1'.0..'.O $1i,070.00
_ S99.950_00
Century:ink Construction S CO -70 5 E0]0
Ccrrbir.rg the re:=ticn workw,ti a ful�e commanlca:lors project isallowingcost,harirg between
Inc two prefects-The estimated tortruction oasts,led;the direct cast From Cer.turl•dr k,wotvd be
split evenly between the two project. Our estimated oast for the relocation work Is aaa_S 6O,000.03
II5 C
2-Alrsta Conduits
1-CenturyL lk CcnOl t
S-uo•tag LAVA Gotc Ce:t He ta4elr 'J... I.74*Id re C•,Jbn_v•-m.n!i
Page 10 of 11
DocuSign Envelope ID:3A6EC10D-F398-49C3-9842-91F19FCE2765
B-3: FIBER RELOCATION DESIGN
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Estimated Cost: $13,603.81
Page 11 of 11
DocuSign Envelope ID:3A6EC10D-F398-49C3-9842-91F19FCE2765
Exhibit C—Assurance of Compliance with Applicable Federal Law
During the performance of this Agreement,the Utility, for itself, its assignees,and successors in interest
(hereinafter referred to as the "Utility") agrees as follows:
1. Compliance with Regulations: The Utility shall comply with the federal laws set forth in Section 7 of
this Exhibit("Acts and the Regulations")relative to non-discrimination in federally-assisted programs
of the U.S. Department of Transportation, Washington State Department of Transportation(WSDOT),
as they may be amended from time-to-time,which are herein incorporated by reference and made a part
of this Agreement.
2. Non-discrimination: The Utility,with regard to the work performed by it during this Agreement, shall
not discriminate on the grounds of race, color, or national origin in the selection and retention of
subcontractors, including procurements of materials and leases of equipment. The Utility shall not
participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations,
including employment practices when the contract covers any activity, project, or program set forth in
Appendix B of 49 CFR Part 21.
3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all
solicitations,either by competitive bidding,or negotiation made by the Utility for work to be performed
under a subcontract, including procurements of materials, or leases of equipment, each potential
subcontractor or supplier shall be notified by the Utility of the Utility's obligations under this Agreement
and the Acts and the Regulations relative to non-discrimination on the grounds of race,color,or national
origin.
4. Information and Reports: The Utility shall provide all information and reports required by the Acts,
the Regulations, and directives issued pursuant thereto, and shall permit access to its books, records,
accounts,other sources of information,and its facilities as may be determined by the City or the WSDOT
to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where any
information required of Utility is in the exclusive possession of another who fails or refuses to furnish
the information,the Utility shall so certify to the City or the WSDOT,as appropriate,and shall set forth
what efforts it has made to obtain the information.
5. Sanctions for Noncompliance: In the event of a Utility's noncompliance with the non-discrimination
provisions of this Agreement, the City will impose such contract sanctions as it or the WSDOT may
determine to be appropriate, including,but not limited to:
a.withholding payments to the Utility under the Agreement until the Utility complies; and/or
b. cancelling,terminating, or suspending the Agreement, in whole or in part.
6. Incorporation of Provisions:The Utility shall include the provisions of paragraphs one through six of
this Exhibit in every subcontract, including procurements of materials and leases of equipment, unless
exempt by the Acts,the Regulations and directives issued pursuant thereto.The Utility shall take action
with respect to any subcontract or procurement as the City or the WSDOT may direct as a means of
enforcing such provisions,including sanctions for noncompliance. Provided,that if the Utility becomes
involved in,or is threatened with litigation by a subcontractor or supplier because of such direction,the
Utility may request that the City enter into any litigation to protect the interests of the City. In addition,
the Utility may request the United States to enter into the litigation to protect the interests of the United
States.
7. Pertinent Non-Discrimination Authorities: During the performance of this Agreement, the Utility
agrees to comply with the following non-discrimination statutes and authorities; including but not
limited to:
Agreement for Professional Services(with professional liability coverage) Page 1 of 2
DocuSign Envelope ID:3A6EC10D-F398-49C3-9842-91 F19FCE2765
Exhibit C
Title VI of the Civil Rights Act of 1964 (42 U.S.C. §2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race,color,national origin); and 49 CFR Part 21;
The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C.
§4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because
of Federal or Federal-aid programs and projects);
Federal-Aid Highway Act of 1973, (23 U.S.C. §324 et seq.), (prohibits discrimination on the basis of
sex);
Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. §794 et seq.), as amended, (prohibits
discrimination on the basis of disability); and 49 CFR Part 27;
The Age Discrimination Act of 1975,as amended,(42 U.S.C. §6101 et seq.),(prohibits discrimination
on the basis of age);
Airport and Airway Improvement Act of 1982,(49 USC §471, Section 47123),as amended,(prohibits
discrimination based on race,creed,color,national origin,or sex);
The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or
activities" to include all of the programs or activities of the Federal-aid recipients, sub-recipients and
contractors,whether such programs or activities are Federally funded or not);
Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of
disability in the operation of public entities,public and private transportation systems,places of public
accommodation,and certain testing entities(42 U.S.C. §§12131-12189)as implemented by Department
of Transportation regulations at 49 C.F.R.parts 37 and 38;
The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. §47123) (prohibits
discrimination on the basis of race,color,national origin, and sex);
Executive Order 12898,Federal Actions to Address Environmental Justice in Minority Populations and
Low-Income Populations, which ensures Non-discrimination against minority populations by
discouraging programs,policies, and activities with disproportionately high and adverse human health
or environmental effects on minority and low-income populations;
Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency,
and resulting agency guidance, national origin discrimination includes discrimination because of
Limited English proficiency(LEP).To ensure compliance with Title VI,you must take reasonable steps
to ensure that LEP persons have meaningful access to your programs(70 Fed.Reg.at 74087 to 74100);
and
Title IX of the Education Amendments of 1972, as amended,which prohibits you from discriminating
because of sex in education programs or activities(20 U.S.C. §1681 et seq.).
Agreement for Professional Services(with professional liability coverage) Page 2 of 2
Barker GSP—Avista Distribution — Explanation of Cost Variance
Prepared by Mike Bosshardt—Avista Customer Project Coordinator—April 5,2021
During 2019 and 2020, Avista relocated distribution facilities to make room for the City of Spokane
Valley's Trent and Barker railroad overpass and roundabout project. Distribution work involved
relocating a distribution feeder built on transmission structures and distribution structures.A cost
estimate of$102,432.82 was provided based off a design estimate. Actual cost of construction totaled
$165,133.41.The following information is to provide more explanation for the cost difference.
Table 1 separates the estimate and actual costs into five categories. Labor, Materials, Overhead,
Contactor, and Equipment. Also included in the table is the variance between the two costs for each
category.
Estimate Actual Variance
Labor: $18,572.99 $55,213.65 $36,640.66
Materials: $49,828.01 $36,652.47 ($13,175.54)
Overhead: $16,546.21 $46,385.28 $29,839.07
Contractor(Vactruck, Flagging, Permitting): $2,800.00 $5,067.51 $2,267.51
Equipment: $14,685.61 $21,814.50 $7,128.89
TOTAL COST: $102,432.82 $165,133.41 $62,700.59
Table 1:Estimate vs Actual Cost
The variance in cost totaled $62,700.59. Majority of the overage is related to Labor and Overhead.
Labor, Overhead, and Equipment overages are all a reflection of the work taking longer. All three
categories are directly impacted based on the amount of work it took to complete the project.The
project design estimated 428 labor hours.The actual number of labor hours on the project were 1087,
which is approximately 16 days longer than estimated.
A portion of the additional time can be attributed to the two "shooflies" installed to keep customers
energized during construction. One of the shooflies included a single phase primary overhead extension
to maintain service to WSDOT lights on Trent and the BNSF railroad crossing. These facilities were
planned to be removed but needed to be maintained throughout construction.The other shoofly was a
secondary service and temporary pole set to maintain service to a fiber optic cabinet. This too is planned
to be removed but needed to be maintained during construction of the new line. In the design, all these
facilities are shown as removals, but due to the timeline of the overall project, additional work was
required to keep them in operation.This additional labor was not planned.
During 2019, our crew was impacted slightly by COVID protocols. We did lose days of work due to
positive tests and additional testing. Although it is difficult to say exactly how much additional time was
attributed to these events, pulling on and off a project multiple times does have an impact on efficiency.
In addition to that, our crew could only work with one other crew when multiple crews were needed.
That made coordinating stringing new wire more complicated.
Contractor costs were also over the estimated cost.This is due to the use of a vac-truck for pole holes.
There were two 50' partial self-supporter poles that required a vac-truck.The crew was unable to use a
backhoe as originally planned in the design.
Materials costs came in under the estimate.This decrease is related to the materials used on the
distribution underbuild on the transmission structures.The designed called for distribution framing to
be installed on the structures, but the structures came with custom arms from transmission.Though the
material costs were decreased on the distribution end, the custom steel arms take longer to install than
our standard fiberglass arms.
For this project,we followed our usual process of generating estimated costs directly from the job
design based on what materials are being removed and installed. All materials have an average amount
of labor attached to them accounting for the time it takes to install or remove that piece of material.
The actual costs of this project were impacted by added work not included in the original design
(temporary shoofly), and the installation of materials taking longer than typically on a smaller scale
project.
Barker GSP—Avista Transmission — Explanation of Cost Variance
Prepared by Dan Adams, PE—Avista Transmission Engineer—April 5, 2021
This document is a brief explanation of the variances in actual costs and estimated costs associated with the
Avista transmission work completed near the intersection of Trent Ave. and Barker Rd. along with a brief
explanation of how the estimated costs were derived.
During the late part of 2019 and into the early months of 2020, the City of Spokane Valley and Avista came to an
agreement on the estimated costs associated with relocating the Beacon-Boulder 115kV transmission line in
order to accommodate the new railroad overpass and roundabout for Barker Rd. These initial estimates were
for$55,200 toward "Preliminary Engineering" and $572,950 toward "Construction, Inspection, and Acceptance".
Actual costs associated with these items were $61,366 and $672,170 respectively. This provides a variance of
$6,166 toward "Preliminary Engineering" and $99,200 toward "Construction, Inspection, and Acceptance".
As the lead engineer for the transmission aspect of this project, my initial task was to estimate the costs
associated with the design of the project and any other"preliminary" costs. Since the full scope of the project is
never known during this phase, I use my understanding of the expected scope of changes and knowledge of the
existing condition of the line to come up with this amount. I approximate the number of hours I expect to spend
in design, the costs associated with preliminary project management (sourcing material, site visits, staking of
locations, etc.), hours needed by ancillary Avista services (real estate, permitting, and cultural analysis). I use my
prior experiences and best judgement to establish my estimates. In addition,these estimates are reviewed by
our Transmission Line Design Engineering Manager.
While my estimate for"Preliminary Design" is primarily based on aspects influenced heavily by Avista personnel
performance,the cost estimates for construction are more greatly influenced by outside sources (material,
contract crews, etc.). In order to establish the original quote, I once again reviewed the planned scope and
applied estimated costs associated with the work. The estimates used were based on our department's history
with similar projects. For example, when initially estimating a project, we plan for a cost of$50,000 for a
custom engineered steel structure and $8,000 for a WPE (wood pole equivalent) structure. The actual costs for
these structures change based on the height of the pole, total weight of steel, cost of steel to the
manufacturers, and "class" of pole. Since these estimates were completed prior to the design, it was impossible
to know the precise costs. In addition, items such as foundation excavation and crew-days required were
quoted based on my best estimate and experience.
Here is a breakdown of what caused the difference in the estimated costs and the actual costs incurred:
With reference to this specific project, my early estimate for"Preliminary Design" was approximately 11% below
actual costs and for"Construction, Inspection, and Acceptance" was approximately 17% below actual costs. In
review of the project, there were a couple of items that I believe contributed to this variance:
Preliminary Design
1) Additional site visits to confirm locations and cross check datum shifts between the City of Spokane
Valley and Avista
2) Additional time confirming material meets project requirements; "Buy America"
3) Small shifts in the planned alignment to accommodate BNSF access
Construction, Inspection, and Acceptance
1) The costs associated with the custom engineered structures capable of taking full-tension loads was
significantly higher than estimated. This was likely due primarily to the required size of the structure
(weight of steel) and partly due to the high costs of steel at that point in time. This task accounted for
$62,018 of the variance for construction.
2) The number of crew hours required for installation. In addition to Avista crew time,we were also
required to contract a crane to be onsite in order to lift the new structures into place. This again ties
back to the size of the structures required (weight and height). Construction labor accounted for
$29,521 of the total variance for construction.
3) The costs associated with foundation excavations were higher than anticipated. These costs were likely
high due to poor soil conditions and added concrete required for larger than anticipated structures.
Foundation labor accounted for$27,293 of the variance for construction.
4) Cumulatively,the remaining material and labor costs were lower than anticipated. Combining these
accounted for($19,612) of the variance for construction.
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 4, 2021 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Motion Consideration —Appleway Blvd Property Acquisition
GOVERNING LEGISLATION: N/A
PREVIOUS COUNCIL ACTION TAKEN: None
BACKGROUND: The City of Spokane Valley has developed the Appleway Trail from the eastern
City limits to University Road, with the final segment, Evergreen Road to Sullivan Road, being
completed in 2020. The Appleway Stormwater Improvement Project, anticipated for completion
later this year, provides for the extension of the Appleway Trail from University Road west to Farr
Road.
Master Plan efforts for the Appleway Trail also identify extending the trail westward to the Dishman
Hills Natural Area, immediately west of Sargent Road. When the trail is extended, the two parcels
identified in this proposed acquisition, as shown in the Attachment, are critical for providing
stormwater management facilities and trail segments. The parcel numbers are 45191.1308 and
45191.9035, and are 3,585 square feet and 8,279 square feet in size, respectively. Recently,
Spokane County approached the City indicating that they would surplus the parcels for public sale
should the City not wish to purchase them. Given the need for property along this portion of
Appleway Blvd for storm system and trail system development, the City should proceed with the
acquisition.
OPTIONS: 1) Move to acquire the two parcels from Spokane County, or 2)take other appropriate
action.
RECOMMENDED ACTION OR MOTION: Move to authorize staff to finalize and execute any
documents necessary to acquire Spokane County parcel numbers 45191.1308 and 45191.9035
from Spokane County for future parks, recreation, and stormwater facility use.
BUDGET/FINANCIAL IMPACTS: The total acquisition costs for both parcels is $42,000 plus
associated closing costs. Sources of funds for the acquisition are as follows.
Anticipated Acquisition Expenditures
Stormwater Fund (Fund 402) $ 25,000 plus proportionate closing costs
General Fund (Fund 001) $ 17,000 plus proportionate closing costs
Total Expenditures $ 42,000 plus closing costs
STAFF CONTACT: Bill Helbig, City Engineer
ATTACHMENTS: Appleway Blvd Property Acquisition
Attachment
Appleway Blvd Property Acquisition
Property Owner: Spokane County
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CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 4, 2021 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Flora Road and Montgomery Avenue Property Acquisition
GOVERNING LEGISLATION: N/A
PREVIOUS COUNCIL ACTION TAKEN: None
BACKGROUND: The City of Spokane Valley, along with other local and regional entities as
partners, is instrumental in the ongoing operations and maintenance of the Centennial Trail, a 37-
mile long trail that winds from the Nine Mile Recreation Area on Lake Spokane eastward to the
Idaho border. Within the borders of the City of Spokane Valley, the City is responsible for general
maintenance and operations of the trail.
The development of additional parking facilities and trailheads has been an integral part of
expanding the trail facilities. One such location for a proposed trailhead, with parking, is located
at the intersection of North Flora Road and East Montgomery Avenue. Recently, Spokane County
approached the City indicating they would like to surplus Spokane County parcel number
55073.0458 at this location, which encompasses 19,690 square feet. The County is offering it to
the City for purchase. After consideration regarding the existing Centennial Trail and the planned
City Spokane River Loop Trail, purchase and development of this parcel by the City would provide
a valuable park system amenity to the region.
As part of its due diligence, Spokane County completed an appraisal of the property, establishing
the fair market value of the parcel at $286,000. The City, after reviewing the appraisal, concurs
that the appraisal represents the fair market value. In order for the City to further the development
of the Centennial Trail and its possible connection to the City's Spokane River Loop Trail at Flora
Road, acquisition of this parcel for the development of a trailhead is recommended.
OPTIONS: Discussion Only
RECOMMENDED ACTION OR MOTION: Discussion Only
BUDGET/FINANCIAL IMPACTS: The total acquisition costs for the parcel is $286,000 plus
associated closing costs. Acquisition of this property is not currently included as an appropriation
in the 2021 Budget. Sources of funds for the acquisition will be the Parks & Recreation General
Fund with an appropriate budget amendment following acquisition.
STAFF CONTACT: Bill Helbig, City Engineer
ATTACHMENTS: Flora Road & Montgomery Avenue Property Acquisition
Attachment
Flora Road & Montgomery Avenue Property Acquisition
Property Owner: Spokane County
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CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 4, 2021 Department Director Approval: ❑
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Geographic Information System (GIS) In-House Services
GOVERNING LEGISLATION: City of Spokane Valley Interlocal Agreement 15-156; Revised
Code of Washington Chapter 39.34
PREVIOUS COUNCIL ACTION TAKEN: Council authorized execution of the Interlocal
Agreement between Spokane County and the City of Spokane Valley Regarding Data
Processing Applications and Services on December 29, 2015.
BACKGROUND: The City of Spokane Valley has always contracted with Spokane County for
the provision of contract GIS services. This arrangement included a County GIS employee that
was housed in City Hall. This employee tracked hours of service provided to the City and the
City was charged monthly for the number of hours of service multiplied by a full-loaded hourly
rate that included salary, benefits, supervision, licenses, and other County indirect costs. While
this contract employee was housed in City IT in recent years, the employee had no direct
supervision at the City and each department making GIS service requests was responsible for
managing output specific to the request.
As the City moves in to a period that includes large development projects and management of
growth, City staff felt that it would be beneficial to have a City employee that would be directly
supervised by City management and would be fully integrated into project teams. Additionally, it
was determined that an in-house GIS Analyst would provide more hours of service at a lower
cost. County ISD/IT has indicated that they would be willing to amend the existing contract to
remove the contract GIS employee while continuing to provide support as needed to the City
and maintain access to the STORM BILL system used by the city to assess stormwater fees.
The existing contract employee will also assist the new employee with the transition.
Staff is proposing the addition of 1.0 Full-time equivalent (FTE) for a GIS Analyst at a Grade 15
that would be located in Economic Development and supervised by the Economic Development
Manager.
OPTIONS: Move forward in transitioning to in-house GIS services provided by a City employee
(GIS Analyst) or maintain current contract GIS services.
RECOMMENDED ACTION OR MOTION: Consensus to negotiate with Spokane County on
amending the interlocal agreement to exclude full-time GIS services.
BUDGET/FINANCIAL IMPACTS: Salary/Benefits/M&O for GIS Analyst is $125,259, a savings
of approximately $26,783 annually.
STAFF CONTACT: Morgan Koudelka, Senior Administrative Analyst; Mike Basinger, Economic
Development Manager; John Hohman, Deputy City Manager.
ATTACHMENTS: Memorandum and Current Interlocal Agreement
OP.\10 , City Manager Department
pClemo a Mark Calhoun,City Manager
lle 10210 E Sprague Avenue • Spokane Valley WA 99206
Phone: (509)720-5000 • Fax: (509)720-5075 •www.spokanevalley.org
Email:_mkoudelka@spokanevalley.org
Memorandum
To: Mark Calhoun, City Manager; John Hohman, Deputy City
Manager; Bill Helbig, City Engineer; Mike Basinger, Economic
Development Manager; Chad Knodel, IT Manager
From:Morgan Koudelka, Senior Administrative Analyst
Date: April 28, 2021
Re: In-House GIS Services
Overview
Due to a desire to have direct supervisory oversight, focused GIS support on upcoming large
projects, and integration of GIS services into project teams, City Management is interested in
exploring migrating from contract GIS services, provided by Spokane County, to in-house GIS
services provide by a full-time City employee. This memo examines current contractual
obligations and compares costs and hours of service received from the two options.
In-House Contract
Annual GIS Costs * $ 125,259 $152,042
Annual GIS Hours 1,816 1,495
* In-house costs are in 2022 dollars; Contract costs are in 2020 dollars
In-house costs include training and supplies.
Current Contract
The current interlocal agreement with Spokane County was executed on January 12, 2016 and
automatically renews each year for a maximum of ten years. The contract may be terminated with
a minimum notice of 180 days.
The contract specifies that GIS services will be provided via a dedicated Spokane County GIS
Staff person who will be located at City offices. The City is also currently receiving STORMBILL
services from the County through this contract. Pictometry tiles and services are provided through
independent contracts as are ESRI licenses.
1
Spokane County IT Application Services Manager Kevin Norris, indicated that Spokane County
IT would be amenable to continuing to provide support services to the City and believed that the
County could also help the City transition into in-house GIS services while also continuing to
provide STORMBILL services, contingent upon approval by County IT Director, Becky Gehret.
Mike Basinger and I indicated to Kevin that this process would likely take a few months and we
understood that this was taking place in the middle of a budget cycle but asked that Kevin let us
know what an acceptable timeline looked like for them. We discussed the 180-day clause for
termination but believed that amending the contract provided more flexibility on the timing of this
transition. Kevin stated that after looking at the contract and talking with Becky he would let us
know the details.
Update: Becky is agreeable to amending the contract and transitioning away from the full-time
GIS services. She initially indicated that she would like to adhere to the 180-day notice but I
reminded Kevin that the notice was for the termination of the contract not amending the contract.
Kevin will talk to Becky again about any flexibility on timing for the transition. Becky would like
written confirmation when we are ready to move forward.
Costs
Current Contract Costs
2020 Contract GIS Hourly Rate: $101.71 (Fully Loaded)
2020 Monthly GIS Costs: $12,670
2020 Annual GIS Costs: $152,042
Projected In-House Costs
2022 Salary, Taxes & Benefits: $120,259 (Grade 15 mid-range, FICA, max benefits)
Workstation: Existing cubicle and workstation will be used
Licensing and Storage: Already paying for contract GIS license; no additional hardware needed
Training and Supplies: $5,000 annually.
Total: $125,259
Hours of Service
Current Contract
1,495 hours in 2020
In-House
Full Annual Hours 2,080
Less Vacation (96)
Less Sick (48)
Less Admin Leave (40)
Less Training & Other (80)
Productive Hours 1,816
Conclusion
Transitioning to an in-house GIS Analyst will result in substantial savings with more service
hours provided and enhanced oversight and integration.
2
6-i61
INTERLOCAL AGREEMENT BETWEEN SPOKANE COUNTY
AND CITY OF SPOKANE VALLEY
REGARDING DATA PROCESSING APPLICATIONS AND SERVICES
THIS AGREEMENT,made and entered into by and between Spokane County,a political
subdivision of the State of Washington, having offices for the transaction of business at 1116 West
Broadway Avenue, Spokane, Washington 99260, hereinafter referred to as "COUNTY" and the
City of Spokane Valley, a municipal corporation of the State of Washington,having offices for the
transaction of business at 11707 E Sprague Ave., Suite 106, Spokane Valley, WA 99206,
hereinafter referred to as "CITY,"jointly hereinafter referred to as the "PARTIES." The COUNTY
and CITY agree as follows.
SECTION NO. 1: RECITALS AND FINDINGS
(a) The Board of County Commissioners of Spokane County, Washington has the care of
County property and the management of county funds and business under RCW
36.32.120(6).
(b) Counties and cities may contract with each other to perform certain functions which
each may legally perform under chapter 39.34 RCW(Interlocal Cooperation Act).
(c) Spokane County has created an Information Systems Department ("ISD") which
provides various data processing applications and services to Spokane County elected
officials and departments.
(d) The City of Spokane Valley desires to contract with Spokane County to obtain
through ISD certain data processing applications and services.
SECTION NO. 2: DEFINITIONS
(a) Agreement: "Agreement" means this Interlocal Agreement between the CITY and
COUNTY regarding certain data processing applications and services.
(b) City: "CITY"means the City of Spokane Valley.
(c) Compensation: "Compensation means that methodology set forth in Exhibit 2 used
to establish the amount of money which the CITY will pay the COUNTY for
providing Services.
(d) County: "COUNTY"means Spokane County.
(e) GIS: "GIS"means Geographic Information System.
(f) ISD: "ISD"means the COUNTY Information Systems Department.
(g) Services: "Services"means those services identified in Exhibit 1.
INTERLOCAL RE DATA PROCESSING APPLICATIONS AND SERVICES Page 1 of 12
(h) STORMBILL: "STORMBILL" means the application and database used to generate
and manage the CITY's storm water parcel fees.
(i) WEBPADAL: "WEBPADAL" means the Spokane County Assessor's parcel
database application,with integrated GIS map display.
(j) Uncontrollable Circumstances: "Uncontrollable Circumstances"means the following
events: riots, wars, civil disturbances, insurrections, acts of terrorism, external fires
and floods, volcanic eruptions, lightning or earthquakes at or near where the Services
are performed and/or that directly affect providing of such Services.
SECTION NO.3: PURPOSE
The purpose of this Agreement is to reduce to writing the PARTIES' understandings as to the terms
and conditions under which the COUNTY, through the ISD, will provide Services to the CITY. It
is the intent of the PARTIES that Services to be provided by the COUNTY will be consistent with
the CITY'S Council/Manager form of government provided for in chapter 35A.13 RCW.
SECTION NO. 4: DURATION/WITHDRAWAL
This Agreement shall commence on the last date that the Agreement is executed by the PARTIES
and shall run through 12:00 P.M. on December 31, 2016 unless one of the PARTIES provides
written notice of termination.
At the conclusion of the initial term, this Agreement shall automatically be renewed from year-to-
year thereafter effective 12:01 P.M. on January lst to 1200 P.M. on December 31st up to a maximum
of ten(10)years. All renewals shall be subject to all terms and conditions set forth herein except for
Exhibit 2.
Any Party may withdraw at any time from this Agreement for any reason whatsoever upon a
minimum of 180 days written notice as provided for in Section 7 to the other Party.
SECTION NO. 5: COST OF SERVICES AND PAYMENTS
The CITY shall pay the COUNTY the actual costs for Services provided under this Agreement as
set forth in Exhibit "2". Costs set forth in Exhibit "2" are at current rates and are subject to
change. Actual costs will include the actual direct labor, supervision, employee benefits,
equipment, materials and supplies, and overhead costs.
The COUNTY will bill the CITY for the cost of Services monthly or annually as outlined in Exhibit
"2". COUNTY will bill CITY for monthly billings by the 15th of the month for the previous month.
Payments by the CITY will be due by the 5th day of the following month.
COUNTY shall bill the CITY for annual billings by the 10th of January for the previous year.
Payments by the CITY shall be due by the 5th day of February.
INTERLOCAL RE DATA PROCESSING APPLICATIONS AND SERVICES Page 2 of 12
The COUNTY, at its sole option, may charge interest on any late payment calculated on any lost
interest earning had the amount due been invested since the date due to the date of payment in the
COUNTY's investment pool.
SECTION NO. 6: RELATED RESPONSIBILITIES IN CONJUNCTION WITH
PROVIDING SERVICES
The COUNTY and CITY or their designee agree to attend staff meetings as requested by the CITY
Manager.
The COUNTY and CITY or their designees agree to meet upon request by the CITY Manager or
his/her designee to discuss any Service provided under the terms of this Agreement.
CITY agrees to facilitate COUNTY providing Services under this Agreement as follows:
(a) Confer on COUNTY the authority to perform the GIS and mapping maintenance services
within CITY;
(b) Agree that when COUNTY provides Services, ISD may exercise all the powers and
perform all the duties vested by law or by resolution in the CITY or other officer or
department charged by CITY with data processing services; and
(c) Agree that the CITY shall be responsible for providing workspace and furnishing phones,
desk, chair and other items deemed necessary for GIS staff person to perform their work
at their site.
SECTION NO. 7: NOTICE
All notices or other communications given hereunder shall be deemed given on: (1) the day such
notices or other communications are received when sent by personal delivery; or (ii) the third day
following the day on which the same have been mailed by first class delivery, postage prepaid
addressed to the COUNTY or the CITY at the address set forth below for such Party, or at such
other address as either Party shall from time-to-time designate by notice in writing to the other
Party:
COUNTY: Spokane County Chief Executive Officer
or his/her authorized representative
1116 West Broadway Avenue
Spokane, Washington 99260
CITY: City of Spokane Valley City Manager
or his/her authorized representative
11707 East Sprague Avenue, Suite 106
Spokane Valley, Washington 99206
INTERLOCAL RE DATA PROCESSING APPLICATIONS AND SERVICES Page 3 of 12
ISD• Spokane County ISD Director
815 N. Jefferson
Spokane, Washington 99260
SECTION NO.8: RECORDS REVIEW
The COUNTY shall maintain for six (6) years any billing statements and other similar business
records with respect to this Agreement. The CITY shall be allowed to conduct random reviews of
the records generated by the COUNTY in performance of this Agreement. The CITY shall provide
the COUNTY with reasonable advance notice of the records reviews. The PARTIES agree that
they shall make best efforts to achieve a resolution of any potential records confidentiality issues,
including entering into confidentiality agreements or other similar mechanisms that will allow
disclosure of the necessary information to accurately conduct a records review.
SECTION NO. 9: COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which, when so executed
and delivered, shall be an original, but such counterparts shall together constitute but one and the
same.
SECTION NO. 10: ASSIGNMENT
No Party may assign in whole or part its interest in this Agreement without the written approval of
the other PARTY.
SECTION NO. 11: COUNTY EMPLOYEES
COUNTY shall hire, assign, retain and discipline all employees performing Services under this
Agreement according to applicable collective bargaining agreements and applicable state and
federal laws.
COUNTY agrees to meet and confer with the CITY with respect to staff that is assigned to provide
Services. Issues of discipline or performance will be specifically handled according to COUNTY
policies.
SECTION NO. 12: INSURANCE
During the term of the Agreement, the COUNTY shall maintain in force at its own expense, each
insurance noted below:
A. Workers' Compensation Insurance in compliance with RCW 51.12.020, which requires
subject employers to provide workers' compensation coverage for all their subject
workers and Employer's Liability or Stop Gap Insurance in the amount of$1,000,000;
B. General Liability Insurance on an occurrence basis, with a combined single limits of not
less than $10,000,000 each occurrence for bodily injury and property damage. It shall
INTERLOCAL RE DATA PROCESSING APPLICATIONS AND SERVICES Page 4 of 12
include contractual liability coverage for the indemnity provided under this Agreement.
It shall provide that the CITY, its officers
employees
vs Agreementinsureds but
ces to be
only with respect to the COUNTY's sere proided under thi
C. Automobile Liability Insurance with a combined single limit,
orthedam
age,iale t ncof not
less than $15,000,000 each accident for bodily injury property
ing
coverage for owned,hired and non-owned vehicles;and
D. Professional Liability Insurance with a combined single limit of not less than$5,000,000
each claim, incident or occurrence. This is to cover damages caused by the error,
omission, or negligent acts related to the professional services to be provided under this
Agreement. The coverage must remain in effect for two years after the Agreement is
completed.
renew
There shall be no cancellation, material change, reduction
fromrmits or intent the COUNTY o�its�nsurer(s)dto
insurance coverage(s) without thirty (30) days written notice
the CITY.
SECTION NO. 13: LIABILITY
The COUNTY shall indemnify, defend and hold harmless
the
e CITY,
the, its officers COUNTY'and employees
i
from all claims, demands, or suits in law or equity g
or
negligent acts or breach of its obligations under the Agreement. The COUNTY's duty to
indemnify shall not apply to loss or liability caused solely by the intentional or negligent acts of
the CITY, its officers and employees.
es
The CITY shall indemnify, defend and hold harmless theCOUNTY,
from its officer the CITY' onalempyeor
from all claims, demands, or suits in law or equity arising
negligent acts or breach of its obligations under the Agreement. Thal e CIo 's d gent uty to indemnify
m he
shall not apply to loss or liability caused solely by
COUNTY, its officers and employees.
If the comparative negligence of the PARTIES and their officers and employees is a cause of
ense shall be shared between the PARTIES
such damage or injury, the liability, loss, cost, or exp
in proportion to their relative degree of negligence and the right of indemnity shall apply to such
proportion.
Where an officer or employee of a party is acting under the direction and control of the other
party, the party directing and controlling the officer or employee in the activity and/or omission
giving rise to liability shall accept all liability for the other party's officer or employee's
negligence.
Each party's duty to indemnify shall survive the termination or expiration of the Agreement.
Each party
waives, with respect to the other party only, its immunity under RCW Title 51,
Industrial Insurance and only as necessary to make this indemnity provision enforceable with
INTERLOCAL RE DATA PROCESSING APPLICATIONS AND SERVICES Page 5 of 12
respect to claims relating to the death or injury of CITY and/or COUNTY employees acting
within the scope of this Agreement. The PARTIES have specificallyfrnegotiated this provision.
9f---Y— 1
CO TY initials CITY initials
SECTION NO. 14: RELATIONSHIP OF THE PARTIES
The PARTIES intend that an independent contractor relationship
tat�oe agent or employated byee of the CITY. The I
s Agreement. The
COUNTY shall be an independent contractor and g
CITY is interested only in the results to be achieved and that the right to control the particular
manner, method and means in which the COUNTY meet
s s ervices ties is solely within the
to the CITY under this
discretion of the COUNTY. Any and all employeesprovide
Agreement shall be deemed employees solely of the COUNTY. The Ont anTY d any liability that
shall be solely
responsible for the conduct and actions of all employees under this Agreem
may attach thereto. Likewise, no agent, employee, servant or representative of the CITY shallbe
deemed to be an employee,agent, servant or representative of the COUNTY for any purpose.
SECTION NO. 15: MODIFICATION
This Agreement may be modified in writing by mutual written agreement of the PARTIES.
SECTION NO. 16: PROPERTY AND EQUIPMENT
The ownership of all property and equipment utilized ln �nfically and junction with
muproviding
ually agreed to by the
shall remain with the original owner, unless otherwise specifically
section,Agreement. For the purpo
se of this se , the terminology "owner" means
PARTIES to this Ag
that Party which paid the full purchase price for the property or equipment.
SECTION NO. 17: ALL WRITINGS CONTAINED HEREINBINDING EFFECT
This Agreement contains terms and conditions agreed upon by the PARTIES. The PARTIES agree
that there are no other understandings, oral or othebe valid
o r binding upon the
subject
Agreement. No changes or additions to this Agreement shall
PARTIES unless such change or addition is in writing,executed by the PARTIES.
COUNTY and CITY were each represented by their
Th s ntt t ated and the
and
each relied upon the advice of their own attorney. Agreement was fully nego
terms herein were either accepted by or independently drafted or revised by the COUNTYu and
CITY. Accordingly, this Agreement shall not be construed against the arty
he
principal preparation of it, but shall be construed as if both the COUNTYall andnot CIe TY
jointlyety
prepared this Agreement, and any ambiguity contained herein, if any,
against any one party.
This Agreement shall be binding upon the PARTIES hereto,their successors and assigns.
INTERLOCAL RE DATA PROCESSING APPLICATIONS AND SERVICES Page 6 of 12 1
SECTION NO. 18: DISPUTE RESOLUTION
ES
h cannot
e
Exc
ept t as provided for in Section Nos. 5 and 6,any dispute between disputeen the
ARTI 1 fiw is educed be
resolved between the PART n o cannot resolve the dispute, it shall be
tratiwriting. If the COUNTY CEO and the CITY Manage
submitted to arbitration. The provisions of chapter 7.04A RCW shall be applicable to any
arbitration proceeding.
The COUNTY and the CITY shall have the rightitodsig naterd arbitrator. The eoie one person each t act son as an
the
arbitrator. The two selected arbitrators shall then jointlyselectal review as
arbitration panel shall be binding on the PARTIES and shall
anel shall be equally be subject to nspint between
provided for in chapter 7.04A RCW.The costs of the arbitration p
the PARTIES.
SECTION NO. 19: VENUE STIPULATION
T
t Agreement has been and shall be construed as having been madepartyddeli this delivered
the
Stateent
governed
edn and it is mutually
the State°d and agreed of Washingtony each both as to interpretation and
shall be governed by the lawsudicial proceeding for the enforcement of this
performance. Any action at law, suit in equity or j in courts of competent jurisdiction
Agreement, or any provision hereto, shall be instituted only
within Spokane County, Washington.
SECTION NO.20: SEVERABILITY
s or provisions of this Agreement are held by the courts
The PARTIES agree that if any parts, term
ortions or provisions shall not be affected and the rights
to be illegal,the validity of the remaining p
and obligations of the PARTIES shall not be affected in regard is in onflict with ygstatutory
If it should appear that any part,term or provision of this Agreement
provision of the State of Washington,then the part,term or provision thereof that may be in conflict
shall be deemed inoperative and null and void insofar as it may be iflict therewith and this
Agreement shall be deemed to modify to conform to such statutory provision.
SECTION NO.21: HEADINGS
The section headings appearing in this Agreement have been inserted solely for the purpose of
purport to, and shall not be deemed to
convenience and ready reference. In no way do they p rp
define, limit or extend the scope or intent of the sections to which they pertain.
SECTION NO.22: TIME OF ESSENCE OF AGREEMENT
Time is of the essence of this Agreement
eement and in case either Party fails to perform the obligations
on itspart to be performed at the time fixed for the performance f the other he respective
obligation
for all
may, at its election, hold
the terms of this Agreement, the other Party
costs and damages caused by such delay.
INTERLOCAL RE DATA PROCESSING APPLICATIONS AND SERVICES
Page 7 of 12
SECTION NO.23: UNCONTROLLABLE CIRCUMSTANCES/IMPOSSIBILITY
A delay or interruption in or failure of performance of all or any part of this Agreement resulting
from Uncontrollable Circumstances shall be deemed not a default under this Agreement.
A delay or interruption in or failure of performance of all or any part of this Agreement resulting
from any change in or new law, order, rule or regulation of any nature which renders providing
of Services in accordance with the terms of this Agreement legally impossible, and any other
circumstances beyond the control of the COUNTY which render legally impossible the
performance by the COUNTY of its obligations under this Agreement, shall be deemed not a
default under this Agreement.
SECTION NO. 24: FILING
The CITY shall file this Agreement with its City Clerk or alternatively place the Agreement on the
CITY's website. The COUNTY shall file this Agreement with the County Auditor, or,
alternatively, place the Agreement on the COUNTY's website or other electronically retrievable
public source.
SECTION NO. 25: EXECUTION AND APPROVAL
The PARTIES warrant that the officers executing below have been duly authorized to act for and
on behalf of the Party for purposes of confirming this Agreement.
SECTION NO. 26: INITIATIVES
The PARTIES recognize that revenue reducing initiative(s) passed by the voters of Washington
may substantially reduce local operating revenue for the CITY, COUNTY or both PARTIES. The
PARTIES agree that it is necessary to have flexibility to reduce the contracted amount(s) in this
Agreement in response to budget constraints resulting from the passage of revenue reducing
initiative(s). If such an event occurs, the PARTIES agree to negotiate in good faith to achieve a
mutually agreeable resolution in a timely fashion.
SECTION NO.27. COMPLIANCE WITH LAWS
The PARTIES shall observe all federal, state and local laws, ordinances and regulations, to the
extent that they may be applicable to the terms of this Agreement.
SECTION NO.28: DISCLAIMER
Except as otherwise provided, this Agreement shall not be construed in any manner that would
limit either Party's authority or powers under law.
SECTION NO.29: ASSURANCE
The CITY shall pay the
COUNTY the true and full cost of all Services provided under this
a
that the
that neither
Agreement. The intent of the Parties is Party will subsidize the other and
CITY will not subsidize any other jurisdiction that is receiving similar services.
INTERLOCAL RE DATA PROCESSING APPLICATIONS AND SERVICES Page 8 of 12
SECTION NO.30: ANTI-KICKBACK
No officer or employee of the CITY, having the power or duty to perform an official act or action
related to this Agreement shall have or acquire any interest in the Agreement, or have solicited,
accepted or granted a present or future gift, favor, service or other thing of value from or to any
person involved in the Agreement.
SECTION NO.31: NO THIRD PARTY BENEFICIARIES
Nothing in this Agreement is intended to give, or shall give, whether directly or indirectly, any
benefit or right, greater than that enjoyed by the general public,to third persons.
SECTION NO. 32: SUPERCEDE CLAUSE
Upon the Effective Date of this Agreement, the provisions of this Agreement shall supersede any
presently-existing agreements between the PARTIES regarding the Services set forth herein
including but not limited those documents executed betwee
n the PARTIES entitled
"INTERLOCAL AGREEMENT BETWEEN SPOKANE COUNTY AND CITY OF SPOKANE
VALLEY REGARDING DATA PROCESSING SERVICES (April 2003-December 31, 2004)
executed under COUNTY Resolution No. 03-0367 and CITY Contract No. 003-19 ( approved
April 8, 2003), and INTERLOCAL AGREEMENT BETWEEN SPOKANE COUNTY AND
CITY OF VALLEY REGARDING DATA PROCESSING SERVICES" executed under
COUNTY Resolution No. 04-0473 and by the CITY on May 25, 2004.
SECTION NO. 33: RCW 39.34 REQUIRED CLAUSES
A. PURPOSE: See Section No. 3 above.
B. DURATION: See Section No. 4 above.
C. ORGANIZATION OF SEPARATE ENTITY AND ITS POWERS: No new or
separate legal or administrative entity is created to administer the provisions of this
Agreement.
D. RESPONSIBILITIES OF THE PARTIES: See provisions above.
•
E. AGREEMENT TO BE FILED: See Section No. 23.
F. FINANCING: Each party shall be responsible for the financing of its contractual
obligations under its normal budgetary process.
G. TERMINATION: See Section No. 4 above.
H. PROPERTY UPON TERMINATION: See Section No. 15 above.
INTERLOCAL RE DATA PROCESSING APPLICATIONS AND SERVICES Page 9 of 12
IN WITNESS WHEREOF, the PARTIES have caused this Agreement to be executed on
date and year opposite their respective signatures.
DATED: 1' 12'! ����`�•, BOARD OF COUNTY COMMISSIONERS
_=commis, ‘,
4 04 e coro� '1 OF SPO C TY, WASHINGTON
Oki\‘ (CD
e, •
• : • j
• •• ' SHELLY O'QUINN, Chair
ATTEST 4t'k ,`•�•S ,,�t• '�
k, FINE cCA ' /
Clerk of the Board ```•.��- FRENCH Vice-Chairman
AL ,
c-- 4:117/1- -a-14—
Ginna Vasquez TODD MIELKE, Commissioner
16 - 0040
DATED: t — ` —i U2 POKANE VALLEY
ike a s n, City Manager
Attest: yy
/
istine Bainbridge, City Clerk
Approved as to form:
en
City Attorney
INTERLOCAL RE DATA PROCESSING APPLICATIONS AND SERVICES Page 10 of 12
EXHIBIT "1"
COUNTY will provide the following Services to CITY:
Service 1: Access to the Application known as WEBPADAL.
Service 2: Access to the Application known as STORMBILL, Stormwater Application and
Database. The COUNTY will host a separate database and application instance for the CITY's
use, accessed via the COUNTY's CITR.IX portal.
Service 3: GIS Services, via a dedicated Spokane County ISD GIS Staff person.
WEBPADAL provides complete access to the Spokane County Assessor's parcel database. All
information is available, unlike the PubPadal application on the County's webpage, which is a
scaled down version without name search capability and land use information. This program
allows for advanced query and data extraction for analysis of property and taxation purposes.
WEBPADAL also provides integrated GIS map displays.
COUNTY will provide active user list upon request by CITY. CITY shall notify COUNTY for
changes to named user list. For billing purposes, CITY will be billed full monthly rate for each
named user with access to WEBPADAL for a majority of the month(>= 50%of month).
STORMBILL is an application and database used to generate and manage the CITY's
stormwater parcel fees. The COUNTY will host both the application and the database for the
CITY, and the CITY will access the application and database via the COUNTY's CITR_IX portal.
GIS Services will be provided by COUNTY to CITY via a dedicated ISD GIS Specialist who
will be located onsite at CITY offices, tasked with providing miscellaneous GIS data creation
and maintenance services to CITY. CITY may request additional hours of service (billed at
standard ISD hourly rates) during the term of the Agreement, subject to the COUNTY's ability
to provide the additional services. CITY and COUNTY may extend or adjust GIS services and
terms as mutually agreed according to the conditions of the Agreement.
The CITY will abide by all applicable COUNTY union contract terms regarding working
conditions and will provide breaks and lunches as outlined in the COUNTY Master Contract,
Local 1553 Contract and ISD Addendum to said contract. COUNTY will provide copies of such
contract and addendum to CITY.
INTERLOCAL RE DATA PROCESSING APPLICATIONS AND SERVICES Page 11 of 12
EXHIBIT "2"
Service Rate Billing Frequency
1. WEBPADAL $70.00 per month per named Monthly Billing
user
2. STORMBILL Hosting and $1200 per year Annual Billing
Access via CITRIX*
3. GIS Services ISD standard billable hourly Monthly Billing
rates.Billing rates are
adjusted annually. Billed for
actual hours worked per
month for assigned staff
person(s).
*CITY's use of STORMBILL application began prior to year 2015. CITY agrees to
pay the annual charge beginning in 2015,regardless of the signing date of this
agreement.
INTERLOCAL RE DATA PROCESSING APPLICATIONS AND SERVICES Page 12 of 12
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 4, 2021 Department Director Approval: ❑
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Department of Emergency Management Interlocal Agreement
GOVERNING LEGISLATION: Spokane Valley Interlocal Agreement 12-129; Revised Code of
Washington Chapter 38.52.
PREVIOUS COUNCIL ACTION TAKEN: Council authorized execution of the Emergency
Management Interlocal Agreement on August 28, 2012.
BACKGROUND: The City of Spokane Valley has always contracted with Spokane County for
the provision of Emergency Management Services. Emergency Management is a department
that is operated under direction of the Spokane County Sheriffs Office and the Sheriff acts as
the Director of Emergency Management. The purpose of this service is to administer and
coordinate emergency management programs and to preserve lives and property in the event of
catastrophic events.
Spokane County has presented a new interlocal agreement for consideration that includes the
following:
1. Three-year term with one three-year renewal
2. Termination to occur by March 30 for subsequent year withdrawal
3. Details regarding the provision of services including planning, training, coordinated
disaster response and recovery, volunteer/emergency worker management, outreach
and education, and access to Emergency Management resources
4. Expectations of participating jurisdiction (City of Spokane Valley) such as appointment of
coordinator, representative on Policy Board, development of Continuity of Operations
Plan, maintaining an Emergency Operations Plan, identifying points of contact, complete
National Incident Management System (NIMS) compliant planning and training,
participate in training exercises, notify and coordinate with Emergency Management
when activating incident management
5. Availability of optional services
6. Cost-control specific to services received
OPTIONS: Proceed to motion consideration or request more information.
RECOMMENDED ACTION OR MOTION: Consensus to Proceed to Motion Consideration on
May 11, 2021.
BUDGET/FINANCIAL IMPACTS: 2021 Estimate of$86,659.
STAFF CONTACT: Mark Calhoun, City Manager; Morgan Koudelka, Senior Administrative
Analyst; Dave Ellis, Police Chief
ATTACHMENTS: Draft Interlocal Agreement
INTERLOCAL AGREEMENT FOR EMERGENCY
MANAGEMENT SERVICES
THIS INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES
(the "Agreement") is made and entered into this day of , 2021, by and
between SPOKANE COUNTY, a political subdivision of the State of Washington (the "County"),
and the CITY/TOWN OF , a municipal corporation of the State of
Washington (the "City" or the "Town") (individually"Party" and collectively"Parties")pursuant to
the Interlocal Cooperation Act, Chapter 39.34 RCW.
RECITALS
A. The County has established Spokane County Emergency Management (hereinafter
"SCEM") as an emergency management agency within the Spokane County Sheriff's Office
pursuant to Chapter 1.08 SCC.
B. The County, acting through SCEM, operates as a local organization for emergency
management in accordance with relevant comprehensive emergency management plans and
programs pursuant to Chapter 38.52 RCW.
C. The City/Town and the County have previously contracted for coordinated
emergency management services through a series of Interlocal Agreements for Emergency
Management Services, most recently dated July 17, 2012.
D. The coordinated emergency management services that SCEM provides, augment,
but do not supplant, the City/Town's responsibilities and obligations under Chapter 38.52 RCW.
E. The County and City/Town believe that it is in the public interest to provide
coordinated emergency management services as provided herein.
AGREEMENT
NOW, THEREFORE, in consideration of the respective agreements set forth below and for
other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the County and the City/Town agree as follows:
1. Purpose of Agreement.
This Agreement is authorized by and entered into pursuant to Chapter 39.34 RCW. The
purpose and intent of this Agreement is to provide an economical mechanism for administration
and coordination of County and City/Town emergency management programs, generally to
protect the public peace, health, and safety and to preserve the lives and property of the people
of the County and City/Town.
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES
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2. Effective Date and Duration.
This Agreement shall not take effect unless and until it has been duly executed by both
Parties and filed with the County Auditor. The term of this Agreement is three (3) years; and the
Agreement shall remain in effect through midnight December 31, 2023, unless earlier terminated
pursuant to the provisions of Section 12 below, and the term of this Agreement may be extended
or renewed for up to one (1) additional three (3) year term, upon the City/Town providing the
County written notice on or before March 30, 2023.The County shall in writing approve or reject
the extension or renewal within thirty (30) days of receiving notice of intent to extend or renew;
PROVIDED FURTHER,that each Party's obligations after December 31, 2023, are contingent upon
local legislative appropriation of necessary funds for this specific purpose in accordance with
applicable law. In the event that funds are not appropriated for this Agreement, then this
Agreement shall terminate as of the last fiscal year for which funds are appropriated. The Party
shall notify the other Party in writing of any non-allocation of funds at the earliest possible date.
3. Administrators.
Each Party to this Agreement shall designate an individual (an "Administrator"), who may
be designated by title or position, to oversee and administer such Party's participation in this
Agreement. The Parties' Initial Administrators shall be the following individuals:
County's Initial Administrator: City/Town's Initial
Administrator:
Chandra Fox, Deputy Director
Spokane County Emergency
Management
1121 W Gardner Ave
Spokane, WA 99201
Either Party may change its Administrator at any time by delivering written notice of such
Party's new Administrator to the other Party.
4. Emergency Management Services.
The County shall provide emergency management services, as described herein, to the
City/Town during the term of this Agreement in accordance with Chapter 38.52 RCW.The County
will endeavor to provide the Services as described in its comprehensive emergency management
plan and in Schedule A, attached hereto and incorporated herein. At its option, the City/Town
may elect to receive any or all of the additional services described in Schedule D, which is
attached hereto and incorporated herein, upon at least 30 days written notice provided to the
County and subject to the availability of County resources. All Services shall be provided without
warranty of any kind, including, but not limited to, the sufficiency or adequacy of the actions of
the Parties in response to an emergency or disaster. The City/Town shall remain responsible for
the provision of all those services identified in Schedule B, attached hereto, as well as any other
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES
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services the City/Town is otherwise required by law to perform.
5. Emergency Management Policy Board.
The City/Town shall be entitled during the term of this Agreement to voting representation
on the SCEM Emergency Management Policy Board established by SCC 1.08.030. The duties of
the Policy Board are set forth in SCC 1.08.030, as it now exists or is hereafter amended.
6. Independent Contractor.
The County will perform all Services under this Agreement as an independent contractor
and not as an agent, employee, or servant of the City/Town. The County shall be solely
responsible for control, supervision, direction and discipline of its personnel, who shall be
employees and agents of the County and not the City/Town. The County has the express right to
direct and control the County's activities in providing the Services in accordance with the
specifications set out in this Agreement. The City/Town shall only have the right to ensure
performance.
7. Compensation.
7.1 Annual Service Charge. The City/Town shall pay an Annual Service Charge to the
County. Beginning January 1, 2021, and as adjusted annually each January 1 thereafter, the
Annual Service Charge shall be a per capita rate based on: 1) SCEM's proposed General Fund
budget, minus funding for the Deputy Director, and; 2) the City/Town's population number from
the annual Office of Financial Management (OFM) Estimate for Population of Cities, Towns and
Counties Used for Allocation of Selected State Revenues State of Washington, the 2020 version of
which attached hereto and incorporated herein at Schedule C. ByJuly 15 of each year,the County
shall issue a revision to Schedule C to reflect changes to the City/Town's population number from
the annual Office of Financial Management (OFM) Estimate for Population of Cities, Towns and
Counties Used for Allocation of Selected State Revenues State of Washington and the resulting
Annual Service Charge for the subsequent year. For 2021, the Annual Service Charge shall be set
at a rate of $0.89 per capita. The County agrees to pay the annual service charge assigned to
cities and towns that have a population of less than 1,000.
At the end of each calendar year, using the population methodology and actual SCEM
costs plus Countywide and Sheriff's Department Indirect Costs from the Law Enforcement Cost
Allocation Plan, the County will re-compute each City/Town's actual cost share. Annual
adjustments will be made on or before October 31st of each year based on actual expenditures
for the previous year.
72 Invoicing. The Annual Service Charge includes the services described in this
Agreement's Schedule A, and reasonable operation and maintenance costs for which there will
be no separate billing.The Countysha ll invoice the City/Town or its designee for the Annual Service
Charge for all services performed by the County.The City/Town shall be responsible for complete
and timely payment of all amounts invoiced regardless of whether the City/Town opts to
participate in the invoiced services. Invoices will be sent quarterly or on any other schedule that
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES
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is mutually convenient to the Parties. Payment of the Annual Service Charge is due and payable
in quarterly installments on January 31, April 30, July 31, and October 31.
73 Additional Services. If a City/Town elects to receive additional service(s)s as
described in Schedule D, one half of the cost of additional service(s) shall be added to the
quarterly invoice after the City/Town notifies SCEM and the remaining half shall be added to the
quarterly invoice that follows the delivery of the additional service(s).
74 Homeland Security and Emergency Management Performance Grants.The Parties
acknowledge the importance of sustaining SCEM staff currently funded by federal grants. In the
event that SCEM receives notice of cuts to federal grants that may jeopardize SCEM's ability to
fulfill the Services outlined in this Agreement, the County agrees to notify the City/Town within
15 days of receipt of notice of such cuts from proponent of the federal grant. Following such
notification, the Parties agree to reassess the Services and Annual Service Charge.The City/Town
agrees that by entering into this Agreement, it will forego applying for Emergency Management
Performance Grant (EMPG) monies.
8. Hold Harmless and Indemnification.
Except in those situations where the Parties have statutory or common law immunity for
their actions and/or inactions and to the extent permitted by state law, and for the limited
purposes set forth in this Agreement, each Party shall protect, defend, hold harmless and
indemnifytheother Party, its officers, elected officials,agents and employees,while acting within
the scope of their employment as such, from and against any and all claims (including demands,
suits, penalties, liabilities, damages, costs, expenses, or losses of any kind or nature whatsoever
including attorney's fees) arising out of or in any way resulting from such Party's own negligent
acts, errors, or omissions or willful misconduct related to such Party's participation and
obligations under this Agreement. Each Party agrees that its obligations under this subsection
extend to any claim, demand, and/or cause of action brought by or on behalf of any of its
employees or agents. For this purpose, each Party, by mutual negotiation, hereby waives, with
respect to the other Party only, any immunity that would otherwise be available against such
claims under the industrial insurance act provisions of Title 51 RCW.
9. Privileges and Immunities.
Whenever the employees of the County or the City/Town are rendering outside aid
pursuant to the authority contained in RCW 38.52.070 and 38.52.080(1), such employees shall
have the same powers, duties, privileges, and immunities as if they were performing their duties
in the County or the City/Town in which they are normally employed. Nothing in this Agreement
shall affect any other power, duty, right, privilege, or immunity afforded the County or the
City/Town in Chapter 38.52 RCW.
10. Liability Related to City/Town Ordinances, Policies, Rules and Regulations.
In executing this Agreement, the County does not assume liability or responsibility for or
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES
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in any way release the City/Town from any liability or responsibility which arises in whole or in
part from the existence or effect of City/Town ordinances, policies, rules or regulations. If any
cause, claim, suit, action or administrative proceeding is commenced in which the enforceability
and/or validity of any such City/Town ordinance, policy, rule or regulation is at issue, the
City/Town shall defend the same at its sole expense and, if judgment is entered or damages are
awarded against the City/Town, the County, or both, the City/Town shall satisfy the same,
including all chargeable costs and reasonable attorney's fees.
11. Compliance with Laws.
In the performance of its obligations under this Agreement, each Party shall comply with
all applicable federal, state, and local laws, rules and regulations.
12. Early Termination.
Either Party may terminate this Agreement, with or without cause, upon written notice
to the other Party by no later than March 30 of the year of termination.Termination pursuant to
this Section 12 will become effective on December 31 of the calendar year in which the
termination notice is given.
13. Dispute Resolution.
In the event differences between the parties should arise over the terms and conditions
or the performance of this Agreement, the parties shall use their best efforts to resolve those
differences on an informal basis. If those differences cannot be resolved informally, the matter
shall be referred for mediation to a mediator mutually selected by the parties. If mediation is not
successful, either of the parties may institute legal action for specific performance of this
Agreement or for damages.
14. Notices.
All notices required to be given by any Party to the other Party under this Agreement shall
be in writing and shall be delivered either in person, by United States mail, or by electronic mail
(email)to the applicable Administrator or the Administrator's designee. Notice delivered in person
shall be deemed given when accepted by the recipient. Notice by United States mail shall be
deemed given as of the date the same is deposited in the United States mail, postage prepaid,
and addressed to the Administrator, or their designee, at the addresses set forth in Section 3 of
this Agreement. Notice delivered by email shall be deemed given as of the date and time received
by the recipient.
15. Performance.
Time is of the essence of the Agreement in each and all of the provisions and scope of
services in which performance is a factor.
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES
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16. Entire Agreement;Amendment.
This Agreement constitutes the entire agreement between the Parties regarding the
subject matter hereof, and supersedes any and all prior oral or written agreements between the
Parties regarding the subject matter contained herein. This Agreement may not be modified or
amended in any manner except by a written document executed with the same formalities as
required for this Agreement and signed by the Party against whom such modification is sought
to be enforced.
17. Conflicts between Attachments and Text.
Should any conflicts exist between any attached exhibit or schedule and the text or main
body of this Agreement, the text or main body of this Agreement shall prevail.
18. Governing Law and Venue.
This Agreement shall be governed by and enforced in accordance with the laws of the State
of Washington. The venue of any action arising out of this Agreement shall be in the Superior
Court of the State of Washington, in and for Spokane County. In the event that a lawsuit is
instituted to enforce any provision of this Agreement, the prevailing Party shall be entitled to
recover all costs of such a lawsuit, including reasonable attorney'sfees.
19. Interpretation.
This Agreement and each of the terms and provisions of it are deemed to have been
explicitly negotiated by the Parties, and the language in all parts of this Agreement shall, in all
cases, be construed according to its fair meaning and not strictlyfor or against either of the Parties
hereto. The captions and headings in this Agreement are used only for convenience and are not
intended to affect the interpretation of the provisions of this Agreement. This Agreement shall
be construed so that wherever applicable the use of the singular number shall include the plural
number, and vice versa, and the use of any gender shall be applicable to all genders.
20. Severability.
If any provision of this Agreement or the application thereof to any person or circumstance
shall, for any reason and to any extent, be found invalid or unenforceable, the remainder of this
Agreement and the application of that provision to other persons or circumstances shall not be
affected thereby, but shall instead continue in full force and effect, to the extent permitted by
law.
21. No Waiver.
Failure by either Party at any time to require performance by the other Party under this
Agreement or to claim a breach of any provision of this Agreement shall not be construed as
affecting any subsequent breach hereof or the right to require performance or affect the ability
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES
6 of 8
to claim a breach with respect hereto.
22. No Assignment.
This Agreement shall not be assigned, either in whole or in part, by either Party without
the express written consent of the other Party, which may be granted or withheld in such Party's
sole discretion. Any attempt to assign this Agreement in violation of the preceding sentence shall
be null and void and shall constitute a default under this Agreement.
23. Warranty of Authority.
Each of the signatories hereto warrants and represents that he or she is competent and
authorized to enter into this Agreement on behalf of the Party for whom he or she purports to
sign this Agreement.
24. No Joint Venture.
Nothing contained in this Agreement shall be construed as creating any type or manner
of partnership,joint venture or other joint enterprise between the Parties.
25. No Separate Entity Necessary.
The Parties agree that no separate legal or administrative entities are necessary to carry
out this Agreement.
26. Ownership of Property.
Except as expressly provided to the contrary in this Agreement, any real or personal
property used or acquired by either Party in connection with its performance under this
Agreement will remain the sole property of such Party, and the other Party shall have no interest
therein.
27. No Third-Party Beneficiaries.
This Agreement and each and every provision hereof is for the sole benefit of the
City/Town and the County. No other persons or Parties shall be deemed to have any rights in,
under or to this Agreement.
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES
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28. Execution in Counterparts.
This Agreement may be executed in two or more counterparts, each of which shall
constitute an original and all of which shall constitute one and the same agreement.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first
above written.
COUNTY: CITY/TOWN:
BOARD OF COUNTY COMMISSIONERS City/Town of , a
OF SPOKANE COUNTY, WASHINGTON Washington municipal corporation
By
JOSH KERNS, CHAIR Name:
Title:
Approved as to Form:
MARY KUNEY, VICE-CHAIR
City/Town Attorney
AL FRENCH, COMMISSIONER
ATTEST:
Ginna Vasquez, Clerk of the Board
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES
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Schedule A
Description of Emergency Management Services
The County shall provide Emergency Management Services (the "Services") through
Spokane County Emergency Management ("SCEM") to Cities, Towns, and Tribes (individually
"Participating Jurisdiction", and collectively "Participating Jurisdictions"). These Services shall
include the following.
1. General: SCEM will maintain an emergency management organization that
complies with state law and federal guidelines. This organization will implement the concepts
of the National Incident Management System (NIMS) and incorporate best practices of
emergency management into its operations.These best practices include a focus on
developing and sustaining Core Capabilities across all mission areas, developing disaster
management relationships with partners throughout the County and Region, and
incorporating the Whole Community perspective into all programs.
2. Planning: SCEM will assist Participating Jurisdictions in the development of
executable disaster-related plans. SCEM will maintain emergency management plans in
accordance with applicable state and federal laws, regulations, and guidance. SCEM will use,
and encourage the use of, systematic planning processes that engage the Whole Community.
a SCEM will maintain the Spokane County Comprehensive Emergency
Management Plan (SCCEMP) and provide technical assistance (templates,
meeting facilitation, and plan review) to Participating Jurisdictions in order for
them to maintain an Emergency Operations Plan (EOP), as either a standalone
plan or as an annex to the County's CEMP, which meets the requirements set
forth in RCW 38.52.030 and WAC 118-30-060. Plans shall include an analysis of
the natural, technological, or human caused hazards that could affect the
County or jurisdiction, respectively. Plans will also describe a NIMS-compliant
incident management structure for use during multiagency/multijurisdictional
operations and include the procedures to be used during emergencies for
coordinating local resources, as necessary, and the resources of County
agencies, departments, commissions, and boards.
b. SCEM will maintain the Spokane County Natural Hazards Mitigation Plan,
a FEMA-approved multi-jurisdictional hazard mitigation plan that complies with
the Disaster Mitigation Act of 2000 (DMA2K) and 44 CFR §201.6, and, upon
request, provide technical assistance (templates, meeting facilitation, and plan
review) to Participating Jurisdictions in order for them to maintain an annex to
the County's FEMA-approved hazard mitigation plan that meets the
requirements set forth in 44 CFR§201.6.
c SCEM will maintain the Spokane County Disaster Recovery Framework
and, upon request, provide technical assistance (templates, meeting
facilitation, and plan review) to Participating Jurisdictions desiring to develop a
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES—Schedule A A-1
jurisdictional Disaster Recovery Framework.
d SCEM will maintain standard procedures for its Emergency
Coordination Center(ECC) and provide technical assistance (templates,
meeting facilitation,and document review) to Participating Jurisdictions
in order to develop complementary procedures for their respective
Emergency Operations Centers.
e. SCEM will participate in regional- and state-level planning efforts,
representing Spokane County and, unless otherwise specified, the
Participating Jurisdictions within Spokane County. Examples of such efforts
include the Statewide Catastrophic Incident Planning Team (SCIPT), State
Emergency Response Commission (SERC), and the Emergency Management
Advisory Group (EMAG).
3. Training and Exercise: SCEM will assist Participating Jurisdictions to
develop, maintain, or expand their emergency management capabilities.The prioritized
capabilities to train and exercise are operational coordination, operational
communications, situational assessment, logistics, public information, and planning.
a SCEM will conduct an annual training and exercise planning workshop
(TEPW) in order to develop a coordinated training and exercise calendar. SCEM
will also send representatives on behalf of Spokane County and the Participating
Jurisdictions to the State's annual Integrated Preparedness Planning Workshop
(IPPW).
b. SCEM will maintain a Multi-Year Training and Exercise Plan (TEP) that
describes the outcomes of the TEPW. SCEM will produce and electronically
distribute a training and exercise calendar each month to the Participating
Jurisdictions.
c SCEM will maintain a training program that adheres to state and federal
guidance, including the National Incident Management System (NIMS)Training
Plan and FEMA's Core Capability Development Sheets. This training program
includes:
i. SCEM will assist each Participating Jurisdiction in the
development of a jurisdiction-specific NIMS compliance plan. This includes
providing assistance in determining applicable courses and identifying online
and in-person resources that can provide compliance-related courses.
Participating Jurisdictions retain the responsibility to track individual training of
their staff members and, per the State's policy, submit NIMS compliance
reports.
ii. Countywide, SCEM will facilitate the delivery of two (2) ICS-300
(Intermediate ICS for Expanding Incidents) courses and two (2) ICS-400
(Advanced ICS for Complex Incidents) courses each year.
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES—Schedule A A-2
iii. Countywide, SCEM will facilitate the delivery of two (2) G191
(Emergency Operations Center/Incident Command System Interface)
workshops each year, or as requested.
iv. Upon request, SCEM will facilitate the delivery of the
Community Points of Distribution (CPOD) courses.
v. Upon request, SCEM will deliver ICS-402 (ICS Overview for
Executives/Senior Officials) or its equivalent to each requesting Participating
Jurisdiction in order to educate the Participating Jurisdiction's policy makers
and to help them meet the requirements of the National Incident
Management System (NIMS).
vi. Annually, SCEM will host at least two local deliveries of courses
from FEMA's Emergency Management Institute and/or the National Disaster
Preparedness Consortium.
vii. On behalf of each Participating Jurisdiction, SCEM will process
applications to host training opportunities available through FEMA's Emergency
Management Institute and/or the National Disaster Preparedness Consortium.
The Participating Jurisdiction requesting such courses will be responsible for
identifying a location and any costs associated with the course delivery, e.g.
refreshments.
viii. Countywide, SCEM will deliver two (2) offerings of an ARRL-
approved HAM radio technician class each year.
d SCEM will maintain an exercise program that adheres to state and
federal guidance, including the Homeland Security Exercise and Evaluation
Program (HSEEP) and applicable grant requirements. Unless otherwise
specified, the intent of SCEM's exercise program is to evaluate established
plans and/or procedures, and identify ways to improve those plans and/or
procedures. The exercise program includes, but is not limited to:
i. Every three (3) years SCEM will conduct a countywide functional
exercise that evaluates Spokane County's CEMP, the procedures used in the
Spokane County Emergency Coordination Center, and our ability to coordinate
with jurisdictions throughout Spokane County. SCEM strongly encourages all
Participating Jurisdictions to participate in that exercise and will provide
technical assistance in the development of their exercise plan.
ii. Countywide, SCEM will facilitate two (2) tabletop exercises(TTXs)
per year. These TTXs will evaluate Participating Jurisdictions' response plans and
capabilities against various hazards that threaten Spokane County.
iii. Countywide, SCEM will facilitate one (1) CPOD exercise per year
in conjunction with CPOD training.
iv. SCEM will facilitate jurisdiction EOC workshops as
requested. These workshops will be used to develop or update the
scheduled Participating Jurisdiction's EOC procedures.
v. SCEM will facilitate jurisdiction EOC drills as requested. These
drills will be used to validate the scheduled Participating Jurisdiction's EOC
procedures.
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES—Schedule A A-3
vi. Countywide, SCEM will conduct monthly communications drills
with Participating Jurisdictions to ensure the viability of various means of
communications.
4. Coordinating Disaster Response Activities: SCEM and Participating
Jurisdictions will coordinate their emergency response activities in order to endeavor to
minimize death, injury, and damages to property, the economy, and the environment
during natural, technological or human-caused disasters.
a SCEM will maintain a 24 hour per day Duty Officer, who will serve as the
primary point of contact to address emergency management-related requests on
behalf of Participating Jurisdictions. The Duty Officer is available through direct
phone call, or by request through Dispatch.
b. As resources allow, SCEM will utilize multiple means of communication to
notify, warn, and/or provide information and instruction to the general public
regarding impending or occurring disasters.
c SCEM will maintain and, when necessary, activate the Spokane County
Emergency Coordination Center (SCECC) and implement the Spokane County
CEMP and applicable procedures. The SCECC may activate in anticipation of, or
immediately after, disasters as defined by RCW 38.52.010(6). The SCECC may also
activate to provide support during pre- planned events or at the approved request
of a Participating Jurisdiction. Requests to activate the SCECC will be made via the
Duty Officer to the SCEM Deputy Director.The decision to activate the SCECC, and
at what level, is made by the SCEM Director or Deputy Director.
d SCEM will maintain and,when necessary,activate the Spokane County Joint
Information Center (SCJIC) and applicable procedures. The SCJIC may activate in
anticipation of, or immediately after, disasters as defined by RCW 38.52.010(6).
The SCJIC may also activate to provide support during pre-planned events or at
the request of a Participating Jurisdiction. Requests to activate the SCJIC will be
made via the Duty Officer to the SCEM Deputy Director. The decision to activate
the SCJIC, and at what level, is made by the SCEM Director or Deputy Director.
e. When activated, the SCECC will coordinate resource requests among
affected jurisdictions within Spokane County. The SCECC will also make available
the County's emergency resources not required for use elsewhere during
emergencies,the use of which shall be determined and prioritized by SCECC.When
necessary, SCEM will request state and federal resources on behalf of the
Participating Jurisdictions through Washington's established emergency
management protocols, i.e. from the SCECC to the Washington State Emergency
Operations Center. The Participating Jurisdictions agree that the County shall
remain harmless in the event of non-availability or non-performance of requested
resources.
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES—Schedule A A-4
f. When activated, the SCECC will coordinate situational awareness among
affected jurisdictions within Spokane County, and with regional and state partners.
g When activated, the SCJIC shall coordinate public information and
messaging about critical lifesaving and life-sustaining information by all means
necessary to expedite the delivery of emergency services and aid the public to take
protective actions. Participating Jurisdictions will identify appropriate points of
contact with whom the JIC will communicate to form the information network
commonly referred to as the Joint Information System (JIS).
h. When requested, and at the discretion of the SCEM Deputy Director,SCEM
will deploy a liaison to the participating jurisdiction to directly assist with incident
management, technical support and assistance, and/or use of mobile assets.
During activation of the SCECC, SCEM may request that Participating Jurisdictions
deploy liaisons to the Spokane County ECC to enhance communication between
the SCECC and the incident site(s).
i. Upon determining that a disaster as defined by RCW 38.52.010(9a) has
happened or is imminent, SCEM will, under the provisions of SCC Chapter 1.08.020,
initiate through the Board of County Commissioners a Proclamation of Emergency
for Spokane County. Upon determining that a disaster as defined by RCW
38.52.010(9a) has happened or is imminent, Participating Jurisdictions may, under
the provisions of applicable code, initiate through the Participating Jurisdiction's
appropriate authority a Proclamation of Emergency for their jurisdiction.
Participating Jurisdictions will notify SCEM as soon as practicable of their intent to
proclaim a disaster and provide SCEM with a copy of the proclamation as soon as
practicable.
5. Coordinating Disaster Recovery Activities. SCEM and Participating
Jurisdictions will coordinate their disaster recovery activities in order to endeavor to
restore critical services and establish a new normal for the affected area(s) as quickly as
possible.
a SCEM, in conjunction with the State's Emergency Management Division
(EMD) and the Federal Emergency Management Agency (FEMA), will coordinate
the formal post-disaster Preliminary Damage Assessment (PDA) process.
Participating Jurisdictions will be responsible for tracking and reporting activities
potentially reimbursable by federal and/or state disaster assistance programs.
Each participating jurisdiction remains responsible for the costs it incurs.
b. In the aftermath of a disaster as defined by RCW 38.52.010(6), SCEM will
initiate the transition of disaster response to disaster recovery. This includes
implementing the Spokane County Disaster Recovery Framework and establishing
the Recovery Support Functions found therein. When requested, Participating
Jurisdictions will identify points of contact to be integrated into this process.
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES—Schedule A A-5
6. Volunteer / Emergency Worker Management: SCEM will work in collaboration
with participating jurisdictions to develop volunteer capabilities that augment participating
jurisdictions' local disaster response efforts; specifically, Disaster Assistance Response Teams
(DART) and/or the Spokane County Auxiliary Communications Service (ACS).
a Participating Jurisdictions will identify potential DART volunteers. SCEM
will facilitate their registration as emergency workers in accordance with the
Washington State Emergency Workers' Program and maintain a central database
of these volunteers.Annually, SCEM will provide to the participating jurisdictions a
list of the volunteers living within each jurisdiction's respective boundaries.
b. SCEM will provide oversight to the Spokane County Auxiliary
Communications Service (ACS) function, which provides redundant emergency
communications services to SCEM, its Participating Jurisdictions, as well as
hospitals and the Greater Inland Northwest Chapter of the American Red Cross.
SCEM will assign trained ACS volunteers to augment Participating Jurisdictions'
EOCs.
c Using volunteers (as groups or individuals) for activities outside of the
scope of their intended purpose and/or training places them outside of the scope
of RCW 38.52.180, Chapter 118-04 WAC, and this Agreement. These volunteers
cannot be afforded protection under the Washington State Emergency Workers
Program; therefore Participating Jurisdictions desiring to expand the use of
volunteers beyond the scope established by SCEM are required to provide
coverage in accordance with L&I Industrial Insurance regulations.
7. Outreach and Education: SCEM will work in conjunction with participating
jurisdictions to provide disaster-related outreach and education in order to improve overall
community resilience.
a SCEM will develop, promote, and make available to Participating
Jurisdictions preparedness materials related to Spokane County's identified
hazards of concern, and procure and make available FEMA-produced
preparedness materials. The amount of preparedness materials provided will be
made on a case-by-case basis and based upon available supply.
b. SCEM will develop and promote individual preparedness messages to be
delivered via its affiliation with local radio andTVstations, and across social media
platforms.
c Upon request, and when practicable, SCEM will deliver preparedness
presentations on behalf of a Participating Jurisdiction. Such requests should be
made at least 30 days prior to the presentation. Participating Jurisdictions are
responsible for providing an adequate facility and incurs any extraordinary costs
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES—Schedule A A-6
associated with such events, e.g. refreshments, room rental costs, etc.
d. Quarterly, SCEM will produce a report that summarizes its major activities
for the previous quarter. The quarterly report will be distributed to the Director,
the Emergency Management Policy Board (EMPB), the Emergency Management
Operations Group (EMOG), and Participating Jurisdictions.
8. SCEM Resources: SCEM maintains a number of resources that, when practicable,
will be made available to Participating Jurisdictions. Requests for their deployment shall be made
to the SCEM Duty Officer or, when activated, the Spokane County ECC. These resources include,
but are not limited to:
a Mobile Command Vehicle, commonly referred to as the "MCV." A
command vehicle provides a motorized, self-contained, climate-controlled
capability to augment incident management. Upon request of the MCV, SCEM
provides the MCV, and as needed, a pilot car to assist in routing the MCV to the
requested ICP location.
b. Communications trailer. The communications trailer provides a self-
contained, climate-controlled capability to augment communications.
c. Mobile emergency response trailer.This trailer provides a towed capability
that can be used to augment community points of distribution, volunteer
reception centers, or emergency operations centers.
d. Alert and Warning. SCEM will manage the Alert Spokane program, and
maintain a system that provides alert and warning to county residents. Access to
this system for local alerting will be through SREC Dispatch or the SCEM Duty
Officer. Use of the system for Wireless Emergency Alerts (WEA) or other IPAWS
protocols, is available only through the SCEM Duty Officer.
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES—Schedule A A-7
Schedule B
Expectations of Participating Jurisdiction
As stated in Section 4 of the Agreement, the services provided by SCEM augment the
participating jurisdictions. This schedule outlines some, but not all, of the areas for which the
Participating Jurisdictions retain responsibility. Fulfillment of the specific Expectations of
Participating Jurisdictions will be commensurate with and appropriate for each individual
jurisdiction (i.e. type and scope of plan(s) needed, and level of required staff training).
1. General:
a. Each Participating Jurisdiction will appoint a coordinator who will serve
as the Jurisdiction's primary point of contact for SCEM.
b. In accordance with SCC 1.08.035, each Participating Jurisdiction will
designate one (1) representative and one (1) alternate to the SCEM Emergency
Management Policy Board and attend the quarterly meetings. Names of and
contact information for the representative and alternate shall be provided to
SCEM's Deputy Director prior to February 1 of each calendar year, and as soon
as possible following the designation of a new representative. The Policy Board
shall advise the director of emergency management in recommending to the
executive actions on emergency management plans and programs; the
department's budget; rate schedules for emergency management service
charges paid by contracting agencies; and other matters as requested by the
county executive or the director.
2. Planning:
a. Participating jurisdictions will develop and maintain Continuity of
Government and Continuity of Operations (COG/COOP) plans for their
respective jurisdictions. Plans will include, at a minimum: provision for the
preservation, maintenance, and/or reconstitution of the jurisdiction's
government accomplished through succession of leadership; and ensure the
continued performance of minimal essential functions; develop the necessary
plans, procedures, and provision for alternate facilities, personnel, resources,
interoperable communications, and vital records/databases.
b. Participating Jurisdictions of sufficient size will maintain an Emergency
Operations Plan (EOP) that describes a NIMS-compliant incident management
structure for use during multiagency/multijurisdictional operations, and
includes the procedures to be used during emergencies for coordinating the
jurisdiction's resources.
c. Participating Jurisdictions will identify a primary and alternate point of
contact for each planning effort. Participating Jurisdictions will convene work
groups and provide meeting space as necessary to facilitate the development
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES—Schedule B B-1
of plans including the jurisdiction's emergency operations plan, hazard
mitigation plan, functional emergency management plans, etc., as applicable.
3. Training and Exercise:
a. With SCEM's assistance, Participating Jurisdictions will develop
jurisdiction-level NIMS compliance plans. Participating Jurisdictions retain the
responsibilityto track individual training of their staff members.
b. Participating Jurisdictions desiring to schedule specific training and
exercise opportunities should do so by sending a representative the annual
Training and Exercise Planning Workshop (TEPW). Facilitating training and
exercise opportunities not scheduled at the TEPW shall be at the discretion of
the SCEM Deputy Director.
4. Disaster Response Activities:
a. Participating Jurisdictions will coordinate their emergency response
activities with and through SCEM in order to endeavor to minimize death, injury,
and damages to property, the economy, and the environment during natural,
technological or human-caused disasters.
b. During, or in anticipation of, disasters as defined by RCW 38.52.010(6),
affected Participating Jurisdictions will activate their incident management
structure and Emergency Operations Plan, and notify SCEM as soon as practicable.
c. When activated, Participating Jurisdictions will request County, state
and/or federal resources through established emergency management protocols,
i.e. from the SCECC to the Washington State Emergency Operations Center. The
ParticipatingJurisdictions agree that the County shall remain harmless in the event
of non-availability or non-performance of requested resources.
d. Participating jurisdictions are responsible for the costs of response services
provided specifically to their jurisdiction. The jurisdiction will participate in
negotiating those costs with the vendor or service provider at time of request and
prior to any expenditure. There is no expectation or responsibility implied by this
agreement that a jurisdiction would subsidize the response costs of another
jurisdiction.
e. Participating Jurisdictions shall submit incident-related information to the
SCECC and the SCECC shall develop and provide comprehensive situation reports
to the Participating Jurisdictions, as well as to regional and state partners.
f. Participating Jurisdictions will identify appropriate points of contact with
whom the SCJIC will communicate to form the information network commonly
referred to as the Joint Information System (JIS).
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES—Schedule 8 8-2
g. When requested and practicable, Participating Jurisdictions will deploy
liaisons to the Spokane County ECC to enhance communication between the
SCECC and the incident site(s).
h. Upon determining that a disaster as defined by RCW 38.52.010(9a) has
happened or is imminent, Participating Jurisdictions may, under the provisions of
applicable code, initiate through the jurisdiction's appropriate authority a
Proclamation of Emergency for their jurisdiction. Participating Jurisdictions will
notify SCEM as soon as practicable of their intent to proclaim a disaster and provide
SCEM with a copy of the proclamation as soon as practicable.
5. Coordinating Disaster Recovery Activities. SCEM and Participating
Jurisdictions will coordinate their disaster recovery activities in order to endeavor to
restore critical services and establish a new normal for the affected area(s) as quickly as
possible.
a. Participating Jurisdictions will be responsible for tracking and reporting
activities potentially reimbursable by federal and/or state disaster assistance
programs. Each participating jurisdiction remains responsible for the costs it
incurs.
b. In the aftermath of a disaster as defined by RCW 38.52.010(6), SCEM will
initiate the transition of disaster response to disaster recovery. This includes
implementing the Spokane County Disaster Recovery Framework and establishing
the Recovery Support Functions found therein. When requested, Participating
Jurisdictions will identify points of contact to be integrated into this process.
6. Volunteer / Emergency Worker Management: SCEM will work in collaboration
with Participating Jurisdictions to develop volunteer capabilities that augment Participating
Jurisdictions' local disaster response efforts; specifically, Disaster Assistance Response Teams
(DART) and/or the Spokane County Auxiliary Communications Service (ACS)
a. Participating Jurisdictions will identify potential volunteers to affiliate with
DART and/or ACS.
b. Participating Jurisdictions acknowledge that using volunteers(as groups or
individuals) for activities outside of the scope of their intended purpose and/or
training places them outside of the scope of RCW 38.52.180, Chapter 118-04 WAC,
and this Agreement. These volunteers cannot be afforded protection under the
Washington State Emergency Workers Program; therefore, Participating
Jurisdictions desiring to expand the use of volunteers beyond the scope established
by SCEM are required to provide coverage in accordance with L&I Industrial
Insurance regulations.
7. Outreach and Education: SCEM will work in conjunction with participating
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES—Schedule 8 8-3
jurisdictions to provide disaster-related outreach and education in order to improve overall
community resilience. Participating Jurisdictions desiring presentations will make such requests
made at least 60 days prior to the presentation.
8. SCEM Resources: SCEM maintains a number of resources that, when practicable,
will be made available to Participating Jurisdictions. Requests for their deployment shall be made
as early as possible to the SCEM Duty Officer or,when activated, the Spokane County ECC.
41111
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES—Schedule 8 8-4
Schedule C
Estimated 2021 Service Fees by Jurisdiction
Spokane County Emergency Management
2021 Estimate
Total Salary& Benefits $314,307.00
Less Deputy Director S&B ($136,264.00)
Local Salary& Benefits $178,143.00
M &0 $41,525.00
Indirect Costs(21%) $46,131.00
Total Local Operating Costs $265,799.00
City/Town Population % Population 2021 Cost Estimate
Airway Heights 10,010 0.0335 $8,897.89
Cheney 12,640 0.0423 $11,235.70
Deer Park 4,485 0.0150 $3,986.72
Liberty Lake 11,500 0.0385 $10,222.35
Medical Lake 5,040 0.0169 $4,480.06
Millwood 1,840 0.0062 $1,635.58
Spokane Valley 97,490 0.3261 $86,658.86
Fairfield 635 0.0021 $564.45
Latah 195 0.0007 $173.34
Rockford 495 0.0017 $440.01
Spangle 285 0.0010 $253.34
Waverly 135 0.0005 $120.00
Unincorporated 154,250 0.5159 $137,112.83
Total County Population 522,600
Less City of Spokane (223,600)
Cost Share Population 299,000
0.888959866
'Source:Based on projected growth and the State of Washington,Office of Financial Management,April 1,2020 Estimates;
http://www.ofm.wa.gov/pop/apri11/default.asp
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES—Schedule C C-1
Schedule D
Description of Additional Emergency Management Services
The County offers additional services that the Participating Jurisdiction may choose from in
addition to the basic emergency management services described in Schedule A. If, during the
course of this Agreement, a Participating Jurisdiction desires additional service(s)s as described
below, the City/Town shall notify SCEM in writing as early as practicable prior to the delivery of
the desired additional service(s). The cost and timing of the delivery of any Additional
Service(s) shall be agreed upon by the Administrators of this Agreement. One half of the cost
of additional service(s) shall be added to the quarterly invoice after the Participating
Jurisdiction notifies SCEM and the remaining half shall be added to the quarterly invoice that
follows the delivery of the additional service(s)
1. Planning:
a. SCEM will provide technical assistance in order to develop a functional
emergency operations plan or procedure. Examples of a functional plan include mass fatality
plans and disaster debris management plans.
Participating Jurisdiction elects this service:
(initial)
2. Training and Exercise:
a. SCEM will provide one jurisdiction-specific training opportunity.
Participating Jurisdiction elects this service:
(initial)
b. SCEM will provide one jurisdiction-specific exercise opportunity.
Scheduling this exercise shall occur at the annual TEPW.
Participating Jurisdiction elects this service:
(initial)
c. SCEM will process Participating Jurisdiction's application for FEMA's
Integrated Emergency Management Course.
Participating Jurisdiction elects this service:
(initial)
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES—Schedule D D-1
3. Outreach and Education:
a. SCEM will develop and promote a jurisdiction-specific outreach
campaign.
Participating Jurisdiction elects this service:
(initial)
4. Communications Support:
a. SCEM's Communications Officer will provide technical support to ensure
interoperable radio communications; specifically, assist with the procurement and installation of
compatiblecommunications hardware.
Participating Jurisdiction elects this service:
(initial)
\14
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INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES—Schedule D D-2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 4, 2021 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Proposed 2021 Budget Amendment.
GOVERNING LEGISLATION: In order for the City to amend an adopted budget, State law
requires the Council to approve an ordinance that appropriates additional funds.
PREVIOUS COUNCIL ACTION TAKEN: The Council last took formal action on the 2021 Budget
when it was adopted on December 8, 2020.
BACKGROUND: Since the initial adoption of the 2021 Budget on December 8, 2020, a number
of events have transpired that necessitate a 2021 Budget amendment. The proposed budget
amendments include:
#001 - General Fund
The total of both recurring and nonrecurring revenues reflect an increase of$3,286,800, which is
comprised of:
• Sales taxes are increased to the amount of actual collections in 2020:
• $2,980,000 increase in general sales tax collections due to current economic conditions.
• $105,200 increase in public safety sales tax collections due to current economic
conditions.
• $177,600 increase in criminal justice sales tax collections due to current economic
conditions.
• $24,000 increase for an estimated FEMA grant for costs related to a windstorm in January
2021.
Provide additional appropriations (expenditures) of$12,769,313 comprised of:
• $7,106 increase in benefits costs for the City Council Department related to providing pension
benefits to councilmembers.
• $5,750 increase in software licenses and maintenance costs related paying for six months of
service on the GovQA public records software system.
• $391,754 increase in Public Safety for estimated 2021 costs related to implementing a new
DEMS/Taser/Body Camera bundle for the Police Department. This represents the City share
of the upfront costs for the system, and consists of $282,146 in recurring expenditures and
$109,608 in nonrecurring expenditures. Council discussed this cost at the March 23rd and April
6th Council meetings.
• $72,508 increase in salaries and related payroll taxes and benefits in the City Hall O&M
Department and a corresponding decrease of the same about in the Building Department due
to repurposing an existing position due to workload.
• $51,299 increase in the Economic Development Division for the in-house GIS Analyst
position. This amount includes $46,299 in salaries and related payroll taxes and benefits and
$5,000 in supplies, training, and memberships for that position. The salaries, payroll taxes,
and benefits are included for six months at 77% in the General Fund and 23% in the
Stormwater Fund #402.
• $1,040 decrease in professional services for the Parks and Recreation Admin Division. There
is a corresponding increase of $1,040 in the nonrecurring transfers out to the Parks Capital
Page 1 of 4
Projects Fund #309 for fencing costs to complete the CenterPlace West Lawn improvement
project in order to finish securing the area.
• $5,000 increase for furniture for the new Housing and Homeless Services Coordinator
position. This was included but not spent in the 2020 Budget.
• $62,000 increase to replace the HVAC units at the Precinct. There was $60,000 included but
not spent in the 2020 Budget for this item. The increase represents the actual costs for this
project.
• $32,000 increase for cleanup costs from a January 2021 windstorm. We are anticipating a
FEMA grant to reimburse 75% of these costs.
• $693,000 increase in transfers out to the Street O&M Fund #101 to cover an increase in the
estimated operating deficit caused by the anticipated decrease in fuel taxes and telephone
utility taxes from the effects of the COVID-19 pandemic on the economy.
• $364,440 to replenish the Winter Weather Reserve Fund #122 back to a fund balance of
$500,000. The Street O&M Fund was over budget on snow removal expenditures in 2020 by
about $364,440.
• $14,876 increase in transfers to the Parks Capital Projects Fund #309 for the CenterPlace
west lawn improvements. This includes an additional $1,040 that is being reduced out of the
Parks and Recreation Admin Division for additional fencing costs as described above as well
as $13,836 of the previously approved amount from the 2020 Budget to complete the project
in 2021.
• $12,227 increase in transfers to the Parks Capital Projects Fund #309 for the CenterPlace
roof replacement for work that was included in the 2020 Budget but was not able to be
completed prior to the end of the year.
• $11,126,343 transferred to Capital Reserve Fund #312 which represents the 2019 yearend
fund balance in excess of 50% of recurring expenditures.
#101 — Street O&M Fund
Revenues have a net change of $0; however, recurring revenues are estimated to decrease by
$693,000 due to the effects of the COVID-19 pandemic on the economy. The decrease is
comprised of $431,000 in the telephone utility tax and $262,000 in motor vehicle fuel taxes. The
estimated deficit of$693,000 in operating activity caused by this decrease is then proposed to be
covered by a transfer in from the General Fund in the same amount.
#122 —Winter Weather Reserve Fund
Revenues are increased by $364,440 reflecting a transfer in from the General Fund #001 to
replenish the fund balance to $500,000. The Street O&M Fund was over budget on snow removal
expenditures in 2020 by about $364,440, which was reimbursed to Fund #101 from Fund #122
during that year.
#309 — Park Capital Projects Fund
This fund is being amended to reflect current estimates on a number of projects. Revenues are
increased by $224,691 reflecting:
• $44,730 increase in grant proceeds for the Browns Park 2020 improvements. The increase
is related to the timing of actual construction on the project.
• $27,103 increase in transfers in from the General Fund for improvements to the CenterPlace
west lawn and the replacement of the CenterPlace roof. See additional information above
under the General Fund #001.
• $152,858 increase in transfers in from the Capital Reserve Fund #312 for the Sullivan Park
water line project.
Expenditures increase by $384,887, including:
• An increase of $14,876 to complete the improvements to the CenterPlace west lawn. See
additional information above under the General Fund #001.
Page 2 of 4
• An increase of$12,227 to complete the replacement of the CenterPlace roof. See additional
information above under the General Fund #001.
• An increase of $204,926 for Browns Park 2020 improvements. This increase trues up the
costs to the actual bid awarded for the project. There is sufficient fund balance to account for
the increased costs.
• An increase of $152,858 for preliminary engineering costs for the Sullivan Park water line
project.
#312 — Capital Reserve Fund
Revenues are increased due to a transfer of $11,126,343 from General Fund #001 which
represents the 2019 yearend fund balance in excess of 50% of recurring expenditures. This
amount is higher than we generally see because the City did not transfer the 2018 yearend fund
balance in excess of 50% due to the uncertainty of the economy during 2020 with the COVID-19
pandemic. As such, the 2018 amounts remained in the fund balance and were included in the
calculation for the 2019 fund balance.
Increases expenditures/appropriations of$152,858 in transfers out to the Parks Capital Projects
Fund #309 for the Sullivan Park water line project.
#402 — Stormwater Management Fund
Provide additional appropriations (expenditures) of $13,830 for salaries, payroll taxes, and
benefits for the in-house GIS Analyst position. The salaries, payroll taxes, and benefits are
included for six months at 77% in the Economic Development Division in the General Fund and
23% in the Stormwater Fund #402.
The 2021 Budget amendment reflects the changes noted above and will affect 6 funds resulting
in total revenue increases of$15,002,274 and expenditure increases of$13,316,330.
Revenue Expenditure
Fund Fund Increase Increase
No. Name (Decrease) (Decrease)
001 General Fund 3,286,800 12,764,755
101 Street O&M Fund 0 0
122 Winter Weather Reserve Fund 364,440 0
309 Parks Capital Projects Fund 224,691 384,887
312 Capital Reserve Fund 11,126,343 152,858
402 Storwater Management Fund 0 13,830
15,002,274 13,316,330
The 2021 Budget amendment also includes one change to the Employee Position Classification
Monthly Salary Schedule to add the GIS Analyst position.
OPTIONS: Future options are to accept the proposed amendments in whole or in-part.
RECOMMENDED ACTION OR MOTION: Staff seek Council consensus to move forward with
amendments to the 2021 Budget as presented. If approved, we anticipate the following calendar
of events leading to Council approval of the amending ordinance.
• May 18, 2021 — Public hearing on the 2021 Budget Amendment.
• May 18, 2021 — First reading of Ordinance #21-006 amending the 2021 Budget.
• May 25, 2021 —Second reading of Ordinance #21-006 amending the 2021 Budget.
Page 3 of 4
BUDGET/FINANCIAL IMPACTS: Once approved, this action amends the estimated revenues
and appropriations for the 2021 Budget that was adopted on December 8, 2020. There are
adequate funds available to pay for these amendments.
STAFF CONTACT: Chelsie Taylor, Finance Director
ATTACHMENTS:
• Fund level line-item detail of revenues and expenditures.
• Fund summaries for all funds affected by the proposed budget amendment.
• Amended salary schedule.
Page 4 of 4
P:\Finance\2021 Budget\Amendment#1\2021 05 04 Admin Report\2021 Amendment No 1 Detail v1 for RCA
CITY OF SPOKANE VALLEY,WA 5/4/2021
2021 Budget-Amendment#1
Line Item Detail
Account Account Initial Amended
Description Number Description/Justification Budget Amendment Budget
#001 -General Fund
Recurring Revenues
Sales Tax 001.000.000.313.11.00 - Estimated increase due to economic recovery 22,220,000 2,980,000 25,200,000
Sales Tax-Public Safety 001.000.000.313.15.00 - Estimated increase due to economic recovery 1,054,800 105,200 1,160,000
Sales Tax-Criminal Justice 001.000.000.313.71.00 - Estimated increase due to economic recovery 1,862,400 177,600 2,040,000
Total recurring revenues 3,262,800
Recurring Expenditures
Payroll Taxes&Benefits-Council 001.011.000.511.60.24.00 -Add pension contribution to benefits 0 7,106 7,106
Software Licenses&Maint-CM 001.013.000.513.10.48.03 - GovQA Public Records software(6 months) 0 5,750 5,750
Law Enforcement-Public Safety 001.016.000.521.20.46.51 -Additional Costs for implementing body
cameras 23,072,000 282,146 23,354,146
Salaries&Wages-City Hall O&M 001.033.000.518.30.10.00 - Move employee costs due to reallocation of staff
time 59,989 53,900 113,889
Payroll Taxes&Benefits-City Hall O&M 001.033.000.518.30.2x.00 - Move employee costs due to reallocation of staff
time 36,725 18,608 55,333
Salaries&Wages-Econ Dev 001.040.042.558.70.10.00 -Add GIS Analyst position for half year at 77%
441,067 29,212 470,279
Payroll Taxes&Benefits-Econ Dev 001.040.042.558.70.2x.00 -Add GIS Analyst position for half year at 77%
183,996 17,087 201,083
Supplies-Econ Dev 001.040.042.558.70.31.01 -Add supplies for GIS Analyst position 400 200 600
Travel/Mileage-Econ Dev 001.040.042.558.70.43.01 -Add travel for GIS Analyst position 2,500 800 3,300
Memberships-Econ Dev 001.040.042.558.70.49.02 -Add memberships for GIS Analyst position 2,000 1,000 3,000
Registrations-Econ Dev 001.040.042.558.70.49.04 -Add training for GIS Analyst position 3,000 3,000 6,000
Salaries&Wages-Building 001.040.043.558.50.10.00 - Move employee costs due to reallocation of staff
time 1,074,300 (53,900) 1,020,400
Payroll Taxes&Benefits-Building 001.040.043.558.30.2x.00 - Move employee costs due to reallocation of staff
time 487,008 (18,608) 468,400
Professional Services-P&R Admin 001.076.000.576.80.41.05 - Reduction to help pay for additional costs on the
CenterPlace West Lawn project 30,000 (1,040) 28,960
Total recurring expenditures 345,261
Page 1 of 4
P:\Finance\2021 Budget\Amendment#1\2021 05 04 Admin Report\2021 Amendment No 1 Detail v1 for RCA
CITY OF SPOKANE VALLEY,WA 5/4/2021
2021 Budget-Amendment#1
Line Item Detail
Account Account Initial Amended
Description Number Description/Justification Budget Amendment Budget
#001 -General Fund -continued
Nonrecurring Revenues
Grant Proceeds 001.090.000.331.97.03 - FEMA grant for January 2021 Windstorm 0 24,000 24,000
Total nonrecurring revenues 24,000
Nonrecurring Expenditures
Furniture&Equipment 001.013.099.594.13.64.01 - Furniture for Housing&Homeless Services
Coordinator(Carryover) 0 5,000 5,000
Heavy Duty Machinery&Equipment 001.016.099.594.21.64.05 - Replace HVAC units at Precinct(Carryover) 0 62,000 62,000
Body Camera Hardware 001.016.099.594.21.64.05 - Nonrecurring hardware costs for body cameras 0 109,608 109,608
Windstorm 2021 Cleanup Costs 001.076.099.576.80.41.05 - Cleanup costs from the January 2021
Windstorm 0 32,000 32,000
Transfer out-#101 001.090.099.597.10.00.10 - Transfer to the Street Fund to cover estimated
operating deficit in 2020 1,859,600 693,000 2,552,600
Transfer out-#122 001.090.099.597.12.00.20 - Replenish winter weather reserve 0 364,440 364,440
Transfer out-#309 001.090.099.597.30.00.90 - CenterPlace west lawn improvements-
Carryover from prior year&additional fencing
costs 0 14,876 14,876
Transfer out-#309 001.090.099.597.30.00.90 - CenterPlace roof replacement-Carryover from
prior year 0 12,227 12,227
Transfer out-#312 001.090.099.597.31.00.20 - 2019#001 fund bal >50% 0 11,126,343 11,126,343
Total nonrecurring expenditures 12,419,494
Total of all General Fund revenues 3,286,800
Total of all General Fund expenditures 12,764,755
#101 -Street O&M Fund
Revenues
Telephone Utility Tax 101.042.000.316.47.01 - Estimated decrease due to COVID-19
pandemic 1,431,000 (431,000) 1,000,000
Motor Vehicle Fuel Tax 101.042.000.336.00.87 - Estimated decrease due to COVID-19
pandemic 2,062,000 (262,000) 1,800,000
Transfer in-#001 101.042.000.397.00.10 - Transfer in from the General Fund to cover
estimated operating deficit 1,859,600 693,000 2,552,600
Total revenues 0
Page 2 of 4
P:\Finance\2021 Budget\Amendment#1\2021 05 04 Admin Report\2021 Amendment No 1 Detail v1 for RCA
CITY OF SPOKANE VALLEY,WA 5/4/2021
2021 Budget-Amendment#1
Line Item Detail
Account Account Initial Amended
Description Number Description/Justification Budget Amendment Budget
#122-Winter Weather Reserve Fund
Revenues
Transfer in-#001 122.122.000.397.00.10 - Replenish Winter Weather Reserve 0 364,440 364,440
Total revenues 364,440
#309-Park Capital Projects Fund
Revenues
Grant proceeds 309.000.315.334.04.20 - Grant proceeds for Browns Park Imp 2020 480,530 44,730 525,260
Transfer in-#001 309.000.xxx.397.00.10 - CP West Lawn, CP roof 160,000 27,103 187,103
Transfer in-#312 309.000.xxx.397.31.20 - Sullivan Park Water Line 565,150 152,858 718,008
Total revenues 224,691
Expenditures
CenterPlace West Lawn Improvements 309.000.304.595.xx.xx.xx - 2021 Construction Costs 0 14,876 14,876
CenterPlace Roof Replacement 309.000.305.595.xx.xx.xx - 2021 Construction Costs 0 12,227 12,227
Browns Park Improvements 2020 309.000.315.595.xx.xx.xx - 2021 Construction Costs 499,805 204,926 704,731
Sullivan Park Water Line 309.000.xxx.576.80.xx.xx - 2021 Construction Costs 0 152,858 152,858
Total expenditures 384,887
#312-Capital Reserve Fund
Revenues
Transfer in-#001 312.000.000.397.00.10 - 2019#001 fund bal >50% 0 11,126,343 11,126,343
Total revenues 11,126,343
Expenditures
Transfer out-#309 312.000.000.597.30.00.90 - Sullivan Park Water Line 0 152,858 152,858
Total expenditures 152,858
Page 3 of 4
P:\Finance\2021 Budget\Amendment#1\2021 05 04 Admin Report\2021 Amendment No 1 Detail v1 for RCA
CITY OF SPOKANE VALLEY,WA 5/4/2021
2021 Budget-Amendment#1
Line Item Detail
Account Account Initial Amended
Description Number Description/Justification Budget Amendment Budget
#402-Stormwater Management Fund
Expenditures
Salaries&Wages 402.402.000.531.36.10.00 -Add GIS Analyst position for half year at 23% 355,054 8,726 363,780
Payroll Taxes&Benefits 402.402.000.531.36.2x.00 -Add GIS Analyst position for half year at 23% 155,353 5,104 160,457
Total expenditures 13,830
Totals Across all Funds
Total revenues 15,002,274
Total expenditures 13,316,330
Page 4 of 4
P:\Finance\2021 Budget\Amendment#1\2021 05 04 Admin Report\2021 Budget Summary for Amended Funds
CITY OF SPOKANE VALLEY, WA 5/4/2021
2021 Budget Amendment
2021
As Proposed As
Adopted Amendment Amended
#001 -GENERAL FUND
RECURRING ACTIVITY
Revenues
Property Tax 12,724,200 0 12,724,200
Sales Tax 22,220,000 2,980,000 25,200,000
Sales Tax - Public Safety 1,054,800 105,200 1,160,000
Sales Tax -Criminal Justice 1,862,400 177,600 2,040,000
Gambling Tax and Leasehold Excise Tax 384,000 0 384,000
Franchise Fees/Business Registration 1,215,000 0 1,215,000
State Shared Revenues 1,760,000 0 1,760,000
Fines and Forfeitures/Public Safety 1,010,200 0 1,010,200
Community and Public Works 1,908,719 0 1,908,719
Recreation Program Revenues 643,600 0 643,600
Miscellaneous Department Revenue 21,000 0 21,000
Miscellaneous & Investment Interest 592,500 0 592,500
Transfers in -#105 (h/m tax-CP advertising) 30,000 0 30,000
Total Recurring Revenues 45,426,419 3,262,800 48,689,219
Expenditures
City Council 631,566 7,106 638,672
City Manager 1,158,089 5,750 1,163,839
City Attorney 718,593 0 718,593
Public Safety 28,101,615 282,146 28,383,761
Deputy City Manager 284,844 0 284,844
Finance/IT 1,500,659 0 1,500,659
Human Resources 318,540 0 318,540
City Hall Operations and Maintenance 301,093 72,508 373,601
Community& Public Works- Engineering 2,098,642 0 2,098,642
Community& Public Works- Economic Dev 1,045,762 51,299 1,097,061
Community& Public Works- Building & Planning 2,487,066 (72,508) 2,414,558
Parks & Rec-Administration 356,467 (1,040) 355,427
Parks & Rec-Maintenance 940,003 0 940,003
Parks & Rec- Recreation 328,534 0 328,534
Parks & Rec-Aquatics 510,053 0 510,053
Parks & Rec- Senior Center 35,403 0 35,403
Parks & Rec- CenterPlace 972,214 0 972,214
General Government 1,297,380 0 1,297,380
Transfers out-#204 (2016 LTGO debt service) 401,500 0 401,500
Transfers out-#309 (park capital projects) 160,000 0 160,000
Transfers out-#311 (pavement preservation) 991,843 0 991,843
Transfers out-#501 (CenterPlace kitchen reserve) 36,600 0 36,600
Transfers out-#502 (insurance premium) 425,000 0 425,000
Total Recurring Expenditures 45,101,466 345,261 45,446,727
Recurring Revenues Over(Under)
Recurring Expenditures 324,953 2,917,539 3,242,492
Page 1 of 6
P:\Finance\2021 Budget\Amendment#1\2021 05 04 Admin Report\2021 Budget Summary for Amended Funds
CITY OF SPOKANE VALLEY, WA 5/4/2021
2021 Budget Amendment
2021
As Proposed As
Adopted Amendment Amended
#001 -GENERAL FUND -continued
NONRECURRING ACTIVITY
Revenues
Grant Proceeds 25,000 24,000 49,000
Total Nonrecurring Revenues 25,000 24,000 49,000
Expenditures
General Government- IT capital replacements 212,800 0 212,800
City Manager (office furniture for Housing Sery emplo 0 5,000 5,000
Public Safety (replace HVAC units at Precinct) 0 62,000 62,000
Public Safety (replace handguns) 37,500 0 37,500
Public Safety (radar trailer) 11,400 0 11,400
Public Safety (Precinct access control gate) 20,000 0 20,000
Public Safety (Precinct fire panel replacement) 10,000 0 10,000
Public Safety (DEMS/Tasers/BodyCams) 0 109,608 109,608
Economic Dev (Ecology SMP Update) 25,000 0 25,000
Windstorm 2021 Cleanup Costs 0 32,000 32,000
Transfers out-#101 (Street Fund operations) 1,859,600 693,000 2,552,600
Transfers out-#122 (replenish reserve) 0 364,440 364,440
Transfers out-#309 (CenterPlace west lawn) 0 14,876 14,876
Transfers out-#309 (CenterPlace roof repairs) 0 12,227 12,227
Transfers out-#312 ('19 fund bal>50%) 0 11,126,343 11,126,343
Total Nonrecurring Expenditures 2,176,300 12,419,494 14,595,794
Nonrecurring Revenues Over(Under)
Nonrecurring Expenditures (2,151,300) (12,395,494) (14,546,794)
Excess (Deficit) of Total Revenues
Over(Under) Total Expenditures (1,826,347) (9,477,955) (11,304,302)
Beginning unrestricted fund balance 42,564,975 42,564,975
Ending unrestricted fund balance 40,738,628 31,260,673
Fund balance as a percent of recurring expenditures 90.33% 68.79%
Page 2 of 6
P:\Finance\2021 Budget\Amendment#1\2021 05 04 Admin Report\2021 Budget Summary for Amended Funds
CITY OF SPOKANE VALLEY, WA 5/4/2021
2021 Budget Amendment
2021
As Proposed As
Adopted Amendment Amended
SPECIAL REVENUE FUNDS
#101 -STREET FUND
RECURRING ACTIVITY
Revenues
Utility Tax 1,431,000 (431,000) 1,000,000
Motor Vehicle Fuel (Gas) Tax 2,062,000 (262,000) 1,800,000
Multimodal Transportation Revenue 130,600 0 130,600
Right-of-Way Maintenance Fee 70,000 0 70,000
Investment Interest 4,000 0 4,000
Miscellaneous 10,000 0 10,000
Total Recurring Revenues 3,707,600 (693,000) 3,014,600
Expenditures
Wages/Benefits/Payroll Taxes 1,127,920 0 1,127,920
Supplies 156,050 0 156,050
Services & Charges 2,525,828 0 2,525,828
Snow Operations 751,652 0 751,652
Intergovernmental Payments 935,000 0 935,000
Vehicle rentals-#501 (non-plow vehicle rental) 10,250 0 10,250
Vehicle rentals-#501 (plow replace.) 60,500 0 60,500
Total Recurring Expenditures 5,567,200 0 5,567,200
Recurring Revenues Over(Under)
Recurring Expenditures (1,859,600) (693,000) (2,552,600)
NONRECURRING ACTIVITY
Revenues
Transfers in -#001 1,859,600 693,000 2,552,600
Transfers in -#312 0 0 0
Total Nonrecurring Revenues 1,859,600 693,000 2,552,600
Expenditures
Spare traffic signal equipment 0 0 0
Total Nonrecurring Expenditures 0 0 0
Nonrecurring Revenues Over(Under)
Nonrecurring Expenditures 1,859,600 693,000 2,552,600
Excess (Deficit) of Total Revenues
Over(Under) Total Expenditures 0 0 0
Beginning fund balance 759,299 759,299
Ending fund balance 759,299 759,299
Page 3 of 6
P:\Finance\2021 Budget\Amendment#1\2021 05 04 Admin Report\2021 Budget Summary for Amended Funds
CITY OF SPOKANE VALLEY, WA 5/4/2021
2021 Budget Amendment
2021
As Proposed As
Adopted Amendment Amended
SPECIAL REVENUE FUNDS -continued
#122 -WINTER WEATHER RESERVE FUND
Revenues
Investment Interest 1,900 0 1,900
Transfers in -#001 0 364,440 364,440
Total revenues 1,900 364,440 366,340
Expenditures
Street maintenance expenditures 500,000 0 500,000
Transfers out-#101 0 0 0
Total expenditures 500,000 0 500,000
Revenues over (under) expenditures (498,100) (133,660)
Beginning fund balance 160,043 160,043
Ending fund balance (338,057) 26,383
CAPITAL PROJECTS FUNDS
#309 - PARK CAPITAL PROJECTS FUND
Revenues
Grant Proceeds 480,530 44,730 525,260
Transfers in -#001 160,000 27,103 187,103
Transfers in -#312 565,150 152,858 718,008
Total revenues 1,205,680 224,691 1,430,371
Expenditures
304 CenterPlace west lawn improvements - Ph. 2 0 14,876 14,876
305 CenterPlace roof repairs 0 12,227 12,227
314 Balfour Park frontage improvements 565,150 0 565,150
315 Browns Park improvements 2020 499,805 204,926 704,731
Install stage fill speakers Great Room 6,346 0 6,346
Repair failed pixels Great Room 6,505 0 6,505
Reprogram Great Room AN System 12,499 0 12,499
Repair/replace siding at Mirabeau restroom 30,000 0 30,000
Sullivan Park water line 0 152,858 152,858
Total expenditures 1,120,305 384,887 1,505,192
Revenues over (under) expenditures 85,375 (74,821)
Beginning fund balance 75,578 75,578
Ending fund balance 160,953 757
Page 4 of 6
P:\Finance\2021 Budget\Amendment#1\2021 05 04 Admin Report\2021 Budget Summary for Amended Funds
CITY OF SPOKANE VALLEY, WA 5/4/2021
2021 Budget Amendment
2021
As Proposed As
Adopted Amendment Amended
CAPITAL PROJECTS FUNDS -continued
#312 -CAPITAL RESERVE FUND
Revenues
Transfers in -#001 (.19 fund bal>50%) 0 11,126,343 11,126,343
Investment Interest 100,000 0 100,000
Total revenues 100,000 11,126,343 11,226,343
Expenditures
Transfers out-#309 (Balfour Park frontage improver 565,150 0 565,150
Transfers out-#309 (Sullivan Park waterline) 0 152,858 152,858
Transfers out-#314 (Pines Rd Underpass) 64,192 0 64,192
Transfers out-#314 (Barker Rd Overpass) 411,582 0 411,582
Transfers out-#314 (Sullivan Rd Interchange) 250,000 0 250,000
WSDOT Sullivan Park Property Acquisition 759,600 0 759,600
Total expenditures 2,050,524 152,858 2,203,382
Revenues over (under) expenditures (1,950,524) 9,022,961
Beginning fund balance 8,505,577 8,505,577
Ending fund balance 6,555,053 17,528,538
ENTERPRISE FUNDS
#402 -STORMWATER FUND
RECURRING ACTIVITY
Revenues
Stormwater Management Fees 1,900,000 0 1,900,000
Investment Interest 40,000 0 40,000
Total Recurring Revenues 1,940,000 0 1,940,000
Expenditures
Wages/Benefits/Payroll Taxes 538,864 13,830 552,694
Supplies 14,750 0 14,750
Services & Charges 1,320,643 0 1,320,643
Intergovernmental Payments 45,000 0 45,000
Vehicle rentals-#501 6,750 0 6,750
Total Recurring Expenditures 1,926,007 13,830 1,939,837
Recurring Revenues Over(Under)
Recurring Expenditures 13,993 (13,830) 163
Page 5 of 6
P:\Finance\2021 Budget\Amendment#1\2021 05 04 Admin Report\2021 Budget Summary for Amended Funds
CITY OF SPOKANE VALLEY, WA 5/4/2021
2021 Budget Amendment
2021
As Proposed As
Adopted Amendment Amended
ENTERPRISE FUNDS -continued
#402 -STORMWATER FUND -continued
NONRECURRING ACTIVITY
Revenues
Grant Proceeds 100,000 0 100,000
Total Nonrecurring Revenues 100,000 0 100,000
Expenditures
Capital -various projects 500,000 0 500,000
Watershed studies 100,000 0 100,000
Stormwater Comprehensive Plan Update 100,000 0 100,000
Total Nonrecurring Expenditures 700,000 0 700,000
Nonrecurring Revenues Over(Under)
Nonrecurring Expenditures (600,000) 0 (600,000)
Excess (Deficit) of Total Revenues
Over(Under) Total Expenditures (586,007) (13,830) (599,837)
Beginning working capital 2,159,796 2,159,796
Ending working capital 1,573,789 1,559,959
Page 6 of 6
Appendix A
EMPLOYEE POSITION CLASSIFICATION
MONTHLY SALARY SCHEDULE
Effective January 1,2021
Position Title Grade 2021 Range
City Manager Unclassified
Deputy City Manager 22 10,063.44 - 16,365.38
City Attorney 21 9,066.16 - 14,728.96
Finance Director 21 9,066.16 - 14,728.96
Parks and Recreation Director 20 8,159.44 - 13,257.04
City Engineer 19 7,343.36 - 11,931.46
Deputy City Attorney 19 7,343.36 - 11,931.46
Human Resources Manager 19 7,343.36 - 11,931.46
Planning Manager 18 6,609.87 - 10,737.79
Building Official 18 6,609.87 - 10,737.79
Engineering Manager 18 6,609.87 - 10,737.79
Economic Development Manager 18 6,609.87 - 10,737.79
Senior Engineer 17 5,948.55 - 9,663.61
Accounting Manager 17 5,948.55 - 9,663.61
Assistant Building Official 17 5,948.55 - 9,663.61
Public Works Superintendent 17 5,948.55 - 9,663.61
Senior Administrative Analyst 17 5,948.55 - 9,663.61
IT Manager 17 5,948.55 - 9,663.61
Attorney 16 5,353.16 - 8,696.69
City Clerk 16 5,353.16 - 8,696.69
Engineer 16 5,353.16 - 8,696.69
Senior Planner 16 5,353.16 - 8,696.69
Development Services Coordinator 16 5,353.16 - 8,696.69
GIS/Database Administrator 16 5,353.16 - 8,696.69
Accountant/Budget Analyst 16 5,353.16 - 8,696.69
Housing and Homeless Services Coordinator 16 5,353.16 - 8,696.69
Associate Planner 15 4,818.50 - 7,827.56
Assistant Engineer 15 4,818.50 - 7,827.56
IT Specialist 15 4,818.50 - 7,827.56
Engineering Technician II 15 4,818.50 - 7,827.56
Economic Development Project Specialist 15 4,818.50 - 7,827.56
Senior Plans Examiner 15 4,818.50 - 7,827.56
Public Information Officer 15 4,818.50 - 7,827.56
Administrative Analyst 15 4,818.50 - 7,827.56
Maintenance/Construction Foreman 15 4,818.50 - 7,827.56
GIS Analyst 15 4,818.50 - 7,827.56
Mechanic 14 4,336.92 - 7,045.35
Human Resource Analyst 14 4,336.92 - 7,045.35
CenterPlace Coordinator 14 4,336.92 - 7,045.35
Planner 14 4,336.92 - 7,045.35
Building Inspector II 14 4,336.92 - 7,045.35
Plans Examiner 14 4,336.92 - 7,045.35
Engineering Technician I 14 4,336.92 - 7,045.35
Senior Permit Specialist 14 4,336.92 - 7,045.35
Code Enforcement Officer 14 4,336.92 - 7,045.35
Maintenance/Construction Inspector 14 4,336.92 - 7,045.35
Recreation Coordinator 13 3,902.91 - 6,340.57
Deputy City Clerk 13 3,902.91 - 6,340.57
Customer Relations/Facilities Coordinator 13 3,902.91 - 6,340.57
Building Inspector I 13 3,902.91 - 6,340.57
Executive Assistant 13 3,902.91 - 6,340.57
Planning Technician 13 3,902.91 - 6,340.57
Human Resources Technician 13 3,902.91 - 6,340.57
Senior Center Specialist 12 3,513.90 - 5,706.37
Permit Facilitator 12 3,513.90 - 5,706.37
Help Desk Technician 12 3,513.90 - 5,706.37
Accounting Technician 12 3,513.90 - 5,706.37
Administrative Assistant 12 3,513.90 - 5,706.37
Recreation Specialist 12 3,513.90 - 5,706.37
Maintenance Worker 11-12 3,161.54 - 5,706.37
Permit Specialist 11 3,161.54 - 5,135.98
Office Assistant II 10-11 2,845.20 - 5,135.98
Custodian 10 2,845.20 - 4,621.30
Office Assistant I 9-10 2,561.00 - 4,621.30
Note: Slight rounding differences may exist between the figures reflected on this page and
the actual payroll rates computed by the Eden Payroll System.
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 4, 2021 Department Director Approval:
Check all that apply: ❑consent ❑old business ❑new business ❑public hearing
❑information ®admin.report ❑pending legislation ❑executive session
AGENDA ITEM TITLE: Administrative report — proposed replacement Spokane Regional
Transportation Council interlocal agreement.
GOVERNING LEGISLATION: Chapter 39.34 RCW; chapter 47.80 RCW, and chapter 468-86 WAC.
PREVIOUS COUNCIL ACTION TAKEN:Approval of interlocal agreement in 2003 to join the Spokane
Regional Transportation Council(SRTC),and approval of amended agreement in 2013.
BACKGROUND: SRTC is the Regional Transportation Planning Organization (RTPO) for the Spokane
region, and further serves as the region's Metropolitan Planning Organization(MPO),both of which have
state and federal funding implications for the region. The essential duties for SRTC are identified in the
new Section(C)(3) as follows:
SRTC shall: (1) prepare and periodically update a transportation strategy for the region; (2)prepare a
transportation plan in cooperation with WSDOT, STA, and local governments that is consistent with
countywide planning policies under Chapter 36.70A RCW; (3) certify that the transportation elements
of comprehensive plans adopted within the SRTC boundaries comply with RCW 47.80.023(3); (4)
develop a six-year regional transportation improvement program which proposes regionally significant
transportation projects and programs,as well as,transportation demand management measures;and(5)
review level of service methodologies for cities and counties planning under Chapter 36.70A RCW to
promote a consistent regional evaluation of transportation facilities and corridors(RCW 47.80.023(8)).
The City has been a member of SRTC since incorporation, and have had one Councilmember as a
representative on the SRTC Board over that period,currently held by Mayor Wick.
As a result of a 2019 change to RCW 47.80.050(2), any RTPO seeking to be eligible for state funding for
operation of the organization must "provide a reasonable opportunity for voting membership to federally
recognized tribes that hold reservation or trust lands within the planning area of the regional transportation
planning organization and does not have voting membership in the regional transportation planning
organization"which must be done by August 1,2021. Currently,neither of the two qualifying Tribes within
the boundaries of SRTC have been provided a reasonable opportunity for voting membership as required
by RCW 47.80.050.
Given this, the SRTC Board discussed how to comply with this mandate within the existing language of
the SRTC interlocal agreement. It was determined that the language in the existing interlocal would need
to be modified in order to comply with RCW 47.80.050 and, if that portion of the interlocal was to be
modified,then there were other changes that should be made. After further analysis and recommendation
by attorneys for SRTC,Spokane County,Spokane Valley,Spokane,and STA,the SRTC Board determined
that the best course was to redraft a new interlocal agreement to clean up a number of issues.
The SRTC Board established a committee,comprised largely of the Board,to work with the attorney group
to provide policy directives to draft the new proposed interlocal agreement. The committee and attorneys
began work in mid-January, with regular meetings for fine-tuning policy direction and decision-making.
The working committee agreed on a draft in early April,which has now been sent to member jurisdictions
for approval. Pursuant to its terms,the new interlocal will be effective once Spokane County plus 60% of
the members representing 75% of the population approve it.
In addition to offering voting membership to the Spokane Tribe and the Kalispel Tribe(which must be done
before August 1, 2021), other changes of note include changes to the makeup of the Board (including
Spokane Valley now having two seats instead of one), and to provide a revised weighted voting system if
requested. The letter from SRTC Interim Director Kevin Wallace (attached) provides a summary of the
main changes.
OPTIONS: (1)Place on a future agenda for motion consideration; or(2)take other action as appropriate.
RECOMMENDED ACTION OR MOTION: Consensus to place on a future agenda for motion
consideration.
BUDGET/FINANCIAL IMPACTS:The City's membership dues are not anticipated to change as a result
of the new interlocal agreement,with each year's dues set by SRTC as part of their annual budget process.
In 2021, Spokane Valley's dues are $25,347.
STAFF CONTACT: Cary Driskell, City Attorney.
ATTACHMENTS: Letter from SRTC Interim Director Kevin Wallace with both the existing interlocal
agreement,as well as the proposed replacement interlocal agreement.
SPOKANE REGIONAL
SRTC TRANSPORTATION
COUNCIL
421W.IlIVERSIt}E AVE. SUITE 300 •SPOKANE WA 99201-569.343.633•WWW.SRIC.0REi
April 19, 2021
The Honorable Ben Wick
City of Spokane Valley
10210 E Sprague Ave
Spokane Valley WA 99206
Dear Mayor Wick,
On April 15, 2021 a group of signatories to the SRTC Interlocal Agreement (ILA) approved
language for a new agreement. This approval represented the culmination seven meetings that
began last November. The purpose of the ILA is to define how SRTC and its member agencies
will coordinate and cooperate in the regional transportation planning process. A copy of the
proposed 2021 Interlocal Agreement is enclosed. For reference, a copy of our existing 2013
Agreement is also enclosed. With this letter, I am asking that you take the 2021 Interlocal
Agreement to your governing body for consideration and approval.
The proposed ILA includes several changes to our existing 2013 agreement, as summarized
below:
• Section 2: Purpose and Designation: The new agreement reaffirms the creation of SRTC
as the state designated Regional Transportation Planning Organization (RTPO) and
federally designated Metropolitan Planning Organization (MPO) for Spokane County.
• Section 3: Powers, Functions and Duties of SRTC: This section has been rewritten to
define SRTC's boundaries and areas of jurisdiction, which were included as Section 4 in
the 2013 agreement. The section also defines RTPO duties under state law, as well as
SRTC's federal duties as an MPO and Transportation Management Area (TMA).
• Section 4: SRTC Board of Directors: This section replaces Section 5: Governing Body
and Officers in the 2013 agreement. The signatories spent most of their time updating
this section of the agreement. Significant changes include:
o Expanding the Board to 21 voting representatives known as "Directors".
o Establishing voting membership on the Board for the Spokane Tribe and
Kalispel Tribe.
o Establishing voting membership on the Board for the freight/rail representative
and for the cities of Deer Park, Medical Lake, and Millwood.
o Establishing a second voting seat for the City of Spokane Valley.
o Establishing a shared seat on the Board for the towns of Fairfield, Latah,
Rockford, Spangle and Waverly.
o Eliminating the provision that would remove a Board member with three
unexcused absences in a calendar year.
o Updating the weighted voting system, as defined in Attachment 1.
• City of Airway Heights • City of Cheney • City of Deer Park • City of Liberty Lake • City of Medical Lake
• City of Millwood • City of Spokane • City of Spokane Valley • Spokane County • Spokane Transit Authority
• Town of Latah • Town of Fairfield • Town of Rockford • Town of Spangle • Town of Waverly
• Washington State Department of Transportation • Washington State Transportation Commission
• Section 6: Officers and Standing Committees: This section establishes a rotation
schedule for Board officers and affirms three standing committees: 1) Board
Administrative Committee; 2) Transportation Advisory Committee; and 3)
Transportation Technical Committee.
• The signatories reorganized several sections and made additional modifications
throughout to make the new agreement read more clearly.
I would like to thank you for your continued support and participation in the regional
transportation planning process. At your earliest convenience, please schedule the new
SRTC Interlocal Agreement for consideration by your governing body.
Once approved, please contact Julie Meyers-Lehman, SRTC Administrative Coordinator by
phone at (509) 343-6370 or by email at julieml@srtc.org and she will make arrangements for
obtaining a signature from the appropriate representative of your governing body.
If you anticipate there will be questions from your governing body about the content of the
new agreement, please feel free to contact me directly, either by telephone at (509) 435-3823
or by email at kwallace@srtc.org.
Sincerely,
Kevin Wallace
Interim Executive Director
Enclosures: 2
• 2013 SRTC Interlocal Agreement
• Proposed 2021 SRTC Interlocal Agreement
cc:
City Manager Mark Calhoun
City Clerk Chris Bainbridge
Stanley Schwartz, SRTC Legal Counsel
INTERLOCAL AGREEMENT
RELATING TO
THE FORMATION AND OPERATION OF
THE SPOKANE REGIONAL TRANSPORTATION COUNCIL
AND OTHER MATTERS RELATING THERETO
Spokane Regional Transportation Council
421 W Riverside Ave.
Spokane, Washington 99201
{S2195859,1
Table of Contents
Section 1. NAME/ORGANIZATION 1
Section 2. PURPOSE AND DESIGNATION 2
Section 3. POWERS, FUNCTIONS AND DUTIES OF SRTC 3
Section 4. SRTC BOARD OF DIRECTORS 4
Section 5. POWERS AND DUTIES OF SRTC BOARD OF DIRECTORS 8
Section 6. OFFICERS AND STANDING COMMITTEES 10
Section 7. ALLOCATION OF COSTS, APPROPRIATIONS, EXPENDITURES 12
Section 8. REAL AND PERSONAL PROPERTY 12
Section 9. INSURANCE 12
Section 10. RELATIONSHIP BETWEEN SRTC, CITY, TOWN AND COUNTY
GOVERNMENTS 13
Section 11. TERMINATION OF MEMBERSHIP 13
Section 12. EFFECTIVE DATE AND BINDING AGREEMENT 13
Section 13. NEW MEMBERS 13
Section 14. MODIFICATION 13
Section 15. SUCCESSOR IN INTEREST 14
Section 16. DEFAULT 14
Section 17. REMEDIES 14
Section 18. GENERAL TERMS 14
Section 19. CHAPTER 39.34 RCW REQUIRED CLAUSES 15
ATTACHMENT 1 16
ATTACHMENT 2 17
{S2195859,1 } 1
Return To:
Spokane Regional Transportation Council
421 W. Riverside Ave., Ste. 500
Spokane, WA 99201
INTERLOCAL AGREEMENT RELATING TO THE FORMATION AND
OPERATION OF THE SPOKANE REGIONAL TRANSPORTATION
COUNCIL AND OTHER MATTERS RELATING THERETO.
This AGREEMENT, is made and entered into among the County of Spokane, a
political subdivision of the State of Washington (County), the City of Spokane, a
municipal corporation of the State of Washington (Spokane), the City of Spokane Valley,
a non-charter code city of the State of Washington (Spokane Valley), the Washington
State Department of Transportation, an agency of the State of Washington (WSDOT), the
Washington State Transportation Commission (WSTC), the Spokane Transit Authority,
a municipal corporation of the State of Washington (STA), and other Cities and Towns
within Spokane County, each a "Party" and jointly the "Parties."
RECITALS
WHEREAS, a regional transportation planning organization (RTPO) may be
formed through voluntary association of local governments as set forth in
RCW 47.80.020;
WHEREAS, an RTPO shall encompass "one complete county," "have a population
of at least 100,000," and "at least 60% of the cities and towns within the region
representing a minimum of seventy-five percent of the cities' and towns' population;" and
WHEREAS, RTPOs are intended to be integrated with the metropolitan planning
organization program in urbanized areas (WAC 468-86-060).
NOW, THEREFORE, it is hereby agreed by the Parties:
Section 1. NAME/ORGANIZATION
By prior agreements, the Parties previously created and continued a voluntary association
known as the "Spokane Regional Transportation Council" (SRTC) for purposes of
providing regional transportation planning within its boundaries pursuant to state and
federal law. The Parties hereby reaffirm and continue the existence of SRTC through this
Agreement. Upon ratification of this Agreement as set forth herein it shall supersede all
prior repealed agreements listed herein and the Parties expressly hereby rescind and
repeal:
{S2195859; 1 } Page 1 of 15
An Interlocal Agreement among Spokane County, City of Spokane, City of
Spokane Valley, Washington State Department of Transportation, Spokane
Transit Authority and other Cities and Towns within Spokane County, to form the
Spokane Regional Transportation Council, define its organization and powers, and
its jurisdictional area last dated April, 2013.
For historical and chronological reference and without reviving any prior terms of any
repealed agreement, listed below are the prior agreements regarding SRTC:
Agreement creating the Spokane Regional Planning Conference, Spokane,
Washington, dated December 15, 1966.
An Amended Agreement between Spokane County, Washington, and City of
Spokane, Washington, to form a Spokane Regional Planning Conference, Define
its Organization and Powers, and Establish its Regional Planning District, dated
August 31 , 1972.
An Amended Agreement between Spokane County, Washington, and the City of
Spokane, Washington, and other municipalities, to form Spokane Regional
Council, Define its Organization and Powers, and Establish Regional Council
Jurisdiction Area, dated August 15, 1984.
An Interlocal Agreement among Spokane County, City of Spokane, Washington
State Department of Transportation, Spokane Transit Authority, and Other Cities
and Towns within Spokane County, to form a Regional Transportation Council,
Define its Organization and Powers, and Establish a Regional Council
Jurisdictional Area dated October 12, 1993.
An Interlocal Agreement among Spokane County, City of Spokane, Washington
State Department of Transportation, Spokane Transit Authority, and other Cities
and Towns within Spokane County to form a Spokane Regional Transportation
Council, Define its Organization and Powers, and Establish a Regional Council
Jurisdictional Area dated April 28, 2003.
An Interlocal Agreement among Spokane County, City of Spokane, City of
Spokane Valley, Washington State Department of Transportation, Spokane
Transit Authority and other Cities and Towns within Spokane County, to form the
Spokane Regional Transportation Council, define its organization and powers, and
its jurisdictional area last dated October 23, 2010.
Section 2. PURPOSE AND DESIGNATION
The purposes of this Agreement are:
A. To reaffirm the creation and continued existence of SRTC as the state Regional
Transportation Planning Organization (RTPO) for the incorporated and unincorporated
area of Spokane County pursuant to chapter 36.70A RCW (Growth Management Act)
{S2195859; 1 } Page 2 of 15
and chapter 47.80 RCW (Regional Transportation Planning Organizations), each as
currently adopted or as amended; and
B. To reaffirm and continue the designation of SRTC as the federal Metropolitan
Planning Organization (MPO) for the region and any designated Transportation
Management Area (TMA) within the incorporated and unincorporated areas of Spokane
County pursuant to 23 USC §§ 134 and 135, 49 USC §§ 5303 and 5304, 23 CFR Parts
450 and 771 and 49 CFR Part 613, each as currently adopted or as amended.
This Agreement is not intended to constitute any change in SRTC's status as the region's
RTPO or MPO and the Parties hereby find that the execution of this Agreement is not a
redesignation of the MPO pursuant to 23 CFR § 450.310(j).
Section 3. POWERS, FUNCTIONS AND DUTIES OF SRTC
A. BOUNDARIES AND AREA OF JURISDICTION
The boundaries of SRTC shall be the boundaries of Spokane County, Washington and
shall include all incorporated and unincorporated area of Spokane County, Washington.
If required by the laws or regulations of the State of Washington or of the government of
the United States of America, the boundaries and jurisdiction of SRTC shall automatically
change to include contiguous areas across county or state boundaries or borders, as
designated by the appropriate governmental agency.
B. REGIONAL TRANSPORTATION PLANNING ORGANIZATION
SRTC shall conduct and administer regional transportation planning and funding
programs and shall perform and execute all powers, functions and responsibilities of the
region's RTPO pursuant to chapter 47.80 RCW and chapter 468-86 WAC, as currently
adopted or as amended.
C. REGIONAL TRANSPORTATION DUTIES
SRTC shall: (1) prepare and periodically update a transportation strategy for the region;
(2) prepare a transportation plan in cooperation with WSDOT, STA, and local
governments that is consistent with countywide planning policies under Chapter 36.70A
ROW; (3) certify that the transportation elements of comprehensive plans adopted within
the SRTC boundaries comply with RCW 47.80.023(3); (4) develop a six-year regional
transportation improvement program which proposes regionally significant transportation
projects and programs, as well as, transportation demand management measures; and
(5) review level of service methodologies for cities and counties planning under Chapter
36.70A RCW to promote a consistent regional evaluation of transportation facilities and
corridors (RCW 47.80.023(8)).
{S2195859; 1 } Page 3 of 15
D. METROPOLITAN TRANSPORTATION PLANNING ORGANIZATION
SRTC shall perform and execute all powers, functions and responsibilities of the region's
MPO pursuant to 23 USC §§ 134 and 135, 49 USC §§ 5303 and 5304, 23 CFR Parts 450
and 771 and 49 CFR Part 613, as currently adopted or as amended, including the
preparation and annual update of the Metropolitan Transportation Plan for the region.
E. TRANSPORTATION MANAGEMENT AREA
SRTC shall perform all of the functions necessary to support designated TMAs within its
boundaries by addressing congestion management within the multimodal transportation
system, all pursuant to 23 CFR Part 450 and 23 CFR § 500.109.
Section 4. SRTC BOARD OF DIRECTORS
A. BOARD COMPOSITION
The SRTC Board of Directors (Board) is the policy board providing advice and guidance
to SRTC (the RTPO and the federal MPO). The composition of the Board shall at all
times conform to all applicable laws and regulations for voting and non-voting
membership, with representation and/or participation on the Board pursuant to chapter
47.80 RCW; 23 USC §§ 134,135; 49 USC §§ 5303, 5304; and 23 CFR Part 450. In the
event of a change in the above-cited state or federal laws and regulations requiring a
change to the composition of the Board, such change shall be completed prior to the
effective date set forth by statute or regulation.
B. TRIBAL MEMBERSHIP
RCW 47.80.020(2) states:
In order for a regional transportation planning organization to be eligible to receive
state funds that are appropriated for regional transportation planning
organizations, a regional transportation planning organization must provide a
reasonable opportunity for voting membership to federally recognized tribes that
hold reservation or trust lands within the planning area of the regional
transportation planning organization. Any federally recognized tribe that holds
reservation or trust land within the planning area of a regional transportation
planning organization and does not have voting membership in the regional
transportation planning organization must be offered voting membership in the
regional transportation planning organization every two years or when the
composition of the board of the regional transportation planning organization is
modified in an interlocal agreement.
In accordance with RCW 47.80.020(2), each federally recognized tribe within the SRTC
boundaries shall be offered a voting position on the Board as set forth in this Agreement
promptly following the ratification of this Agreement. The Board shall review and ensure
{S2195859; 1 } Page 4 of 15
SRTC's compliance with RCW 47.80.020 every two years following the date of ratification
of this Agreement or whenever this Agreement is modified.
C. VOTING PARTIES
Effective with the ratification of this Agreement, the Board shall be comprised of 21 voting
representatives known as the "Directors": The number of Directors are based upon the
Representative Entity.
VOTING BOARD Number of Director Total Number of
POSITIONS - Seats available Directors
Representative Entity
Spokane County 2 2
City of Spokane 2 2
City of Spokane Valley 2 2
Tier Two Cities/Towns 1 seat per City 6
(population' range 1,501-
95,000)2
Tier One Cities/Towns 1 shared seat 1
(population </= 1,500)3
Spokane Transit Authority 1 1
WSDOT 1 1
WSTC 1 1
Qualifying Tribal 1 seat per Tribe 2
Government
Spokane International 1 1
Airport Board
Representative of Major 1 1
Employer within SRTC
boundaries
Representative of Rail 1 1
Industry
TOTAL VOTING 21
DIRECTORS
If applicable, a change in the official population estimate of a city or town will automatically
result in such city automatically utilizing the same number of Director appointments as
other cities or towns of the same population tier in the table above, Population estimates
Population is determined using the most recent Decennial Census numbers, as annually updated and estimated by
the Department of Commerce,Office of Financial Management.
2 Tier Two Cities/Towns currently consist of Airway Heights, Cheney,Deer Park,Liberty Lake,Medical Lake and
Millwood
3 Tier One Cities/Towns currently consist of Fairfield,Latah,Rockford, Spangle, and Waverly
{S2195859; 1 } Page 5 of 15
for purposes of Board representation shall be based on the published materials of the
Washington State Department of Commerce, Office of Financial Management.
In addition to the voting Directors, the Board shall have up to 17 ex officio (nonvoting)
Directors of the Board:
NONVOTING BOARD Number of Seats Total Number of
POSITIONS — Available Directors
Representative Entity
Chair of Transportation 1 1
Advisory Committee
Chair of Transportation 1 1
Technical Committee
All Elected State Legislators Up to 15 15
within SRTC boundaries4
TOTAL NONVOTING 17
DIRECTORS
D. APPOINTMENT OF DIRECTORS AND ALTERNATES
1 . Directors with Voting Rights
a. Voting Directors and alternates shall be appointed by their representative
entity according to the procedures of the appointing entity.
b. Directors and alternates appointed by Spokane County and the
incorporated cities and towns shall be an elected official of the appointing
jurisdiction.
c. Spokane County and the incorporated cities and towns shall provide written
notice of their Director and/or alternate appointment(s) to SRTC not later
than sixty (60) days after ratification of this Agreement. Thereafter,
appointments shall be provided to SRTC not later than March 1 following
the expiration of a Director's term of appointment.
d. Directors and/or alternates appointed by the State of Washington shall be
appointed in accordance with the respective procedures of WSDOT and
WSTC.
e. The Director representing Spokane Transit Authority shall be the Chief
Executive Officer (CEO) of the Authority or an alternate as designated by
the CEO in writing.
Legislative Districts 3,4,6,7,9 are currently within the boundaries of SRTC.
{S2195859; 1 } Page 6 of 15
f. The Director representing Spokane International Airport shall be the Chief
Executive Officer (CEO) of the Spokane International Airport or an alternate
as designated by the CEO in writing.
g. A voting Director or alternate may exercise full voting rights on the Board
immediately upon receipt of the written notice of appointment by SRTC.
h. Alternates for a voting Director shall serve in the same representative
capacity for the appointing entity as the voting Director.5 The duration of an
alternate's appointment shall be set forth in written notice to SRTC.
i. Directors appointed by the SRTC Board shall be appointed annually to a
three-year term from January 1 through December 31 of each year.
j. The Board representatives for a Major Employer and the Rail Industry shall
be recruited by the Board and confirmed by a majority vote of the Board.
2. Ex officio Non-Voting Directors
a. Elected State Legislators of any legislative district that is wholly or partially
within the boundaries of SRTC may attend and participate in any SRTC
Board member during their term of office.
b. Directors serving on the SRTC Board by virtue of their status as the chair
of the Transportation Technical Committee (TTC) or Transportation
Advisory Committee (TAC) shall be deemed Directors concurrent with their
term as the TTC or TAC chair.
E. DIRECTOR TERMS, REMOVAL AND VACANCY
1. All Directors shall be appointed to a term of three (3) years or the remaining term
of office for the departing Director, whichever is less. Each Director shall hold
office until their successor has been selected, unless such person is legally
ineligible to hold such position due to expiration of the elected term, resignation,
or other required precedents to appointment.
2. When a Director has three unexcused absences from regular Board meetings
during a calendar year, the Board, following an approved motion, shall send a
letter to the representative's Party requesting that a new Director be appointed to
the Board. An excused absence shall be approved by motion and majority
approval of the Board at the meeting from which the Director is absent or at the
next regular meeting immediately following the Director's absence.
3. In the event a Director leaves elected office or an appointed position is no longer
entitled to a position on the Board, the Director position shall be deemed vacant.
Thereafter, the representative entity shall appoint a new Director and notify SRTC
of the appointment in writing. An appointed alternate may temporarily fill the
For avoidance of doubt, an alternate for an elected official must be an elected official from the same jurisdiction or
based on the membership category from either a Tier One or Tier Two City/Town.
{S2195859; 1 } Page 7 of 15
vacant position until such time as written notice of a new Director appointment is
received by SRTC.
F. MEETINGS AND QUORUM
1 . The Board shall hold regular monthly meetings, pursuant to public notice and
conduct its regular and special meetings in accordance with chapter 42.30 RCW
(Open Public Meetings Act). The Chair may call special meetings of the Board as
deemed necessary and shall call a special meeting at the request of a majority of
the Board. All committees of the Board shall comply with chapter 42.30 RCW as
applicable.
2. A quorum for the purpose of conducting business at any regular or special meeting
shall consist of a simple majority of the voting Directors of the Board or designated
alternate as applicable.
3. In the event that any available voting Director position on the Board is vacant due
to lack of an appointment by the representative entity, such vacant position shall
not be included in determining the quorum necessary for Board action.
4. Voting Directors of the Board, or their appointed alternates, shall be entitled to cast
a single vote in favor of or against any action, provided, the right to cast a vote
shall be dependent upon attendance in accordance with the adopted bylaws or
rules of procedure at the regular or special meeting at which the action is taken.
G. WEIGHTED VOTING
1. To provide a measure of proportionate representation between the Parties, the
Board shall utilize a weighted voting process, which may be requested on any
action item by any two voting Directors from different representative entities. A
request for a weighted vote shall be stated on the record and seconded by another
voting Director either: (1) prior to the vote on the proposed motion; or (2) after the
vote but prior to the Board taking action on the next immediate agenda item.
Following the request for weighted voting, the Chair shall thereafter conduct a
weighted vote on the matter, with the weight of each vote calculated according to
the percentages set forth as Attachment 1, Weighted Voting Matrix. If the weighted
vote achieves greater than fifty percent (50%) of the vote or 22 votes, the weighted
vote shall take precedence over a prior non-weighted vote.
2. A weighted vote may not occur with respect to the adoption of bylaws and rules of
procedure (See Section 5(A)), the appointment or discharge of the Executive
Director (See Section 5(C)(1)) and adoption of the SRTC budget (See Section 7).
Section 5. POWERS AND DUTIES OF SRTC BOARD OF DIRECTORS
A. Consistent with the terms of this Agreement, the Board shall adopt bylaws and/or
rules of procedure for the conduct of business, including identifying a regular meeting
day, time and location, adopting a standardized agenda format and such other matters
{S2195859; 1 } Page 8 of 15
relating to the conduct of the Board's business. Such bylaws or rules shall be adopted
and amended by affirmative vote of two-thirds of the voting Directors of the Board.
B. The Board shall prepare and adopt a proposed annual work program and budget
for each calendar year.
1 . The detailed annual work program shall list specific work projects to be undertaken
by SRTC. The Executive Director or designee shall confer with and inform the
Parties concerning the preparation of and progress on the technical areas of work
programs and projects. The proposed annual budget shall set forth the
methodology for determining the allocation of costs and expenses to each Party.
2. The Executive Director shall submit the proposed work program and budget for the
next calendar year to the Board not later than September 15 annually. Upon
approval by the Board, the SRTC budget and related contributions shall be
approved or rejected by each Party and notice of such approval or rejection shall
be provided to SRTC not later than November 1 of each year. Parties which have
not previously been required to contribute funds toward the SRTC annual budget,
or Parties who have annual contributions increased by more than 15% over the
prior calendar year's contribution shall be given written notice of such proposed
increase at least one year in advance of any such increase.
3. Following a request from a Party to perform services on a specific project that is
not identified in the work program, the Board may impose a special assessment
on the requesting Party. The special assessment shall cover all costs and
expenses associated with the specific project and shall be documented in a writing
signed by the Party and SRTC.
4. The annual budget and/or work program of the Council may be amended in the
same manner as originally adopted pursuant to this Agreement, provided such
amendment does not require additional budget appropriations from the Parties in
excess of the contributions already adopted for that budget year.
C. Within its adopted budget, the Board shall determine the positions, duties, and
working conditions of employees to conduct the work of SRTC, including the duties and
authority of an Executive Director.
1 . The Executive Director shall be appointed by and serve solely at the pleasure of
the Board, provided the appointment or discharge of the Executive Director shall
require the affirmative vote of at least two-thirds of the voting Directors of the
Board.
2. The Board shall adopt policies and procedures to establish the duties and authority
of the Executive Director, including authority to make financial expenditures on
behalf of the Board, subject to the annual adopted budget.
{S2195859; 1 } Page 9 of 15
3. Unless otherwise determined by the Board, employees are at-will and shall be
hired, terminated, and work under the direction of the Executive Director.
D. In addition to other powers set forth in this Agreement, the Board is authorized to
conduct all necessary business of SRTC and shall have the power to:
1. Retain an Executive Director and fix the salaries, wages and other compensation
of all officers and employees of SRTC in a manner consistent with similar
professional work;
2. Adopt and revise employee policies plus other conditions of employment;
3. Employ or contract with such engineering, legal, financial and other specialized
personnel as may be necessary to accomplish the purposes of SRTC;
4. Approve and authorize application(s) for or acceptance of any grants, provided, in
instances where a grant application must be submitted prior to the next regularly
scheduled meeting of the Board so that timely Board approval cannot be obtained,
the grant application may still be submitted with mutual approval of the Chair and
Vice-Chair;
5. Contract with the United States or any agency thereof, any state or agency thereof,
any county, city, special purpose district or governmental agency and any private
person, firm or corporation for the purpose of receiving grants or other financial
support necessary to accomplish the purposes of SRTC;
6. Adopt such policies and procedures as deemed necessary and appropriate to
comply with all applicable laws and regulations of the State of Washington for the
operation of SRTC;
7. Have all other powers that are necessary to carry out the purposes of SRTC under
chapter 47.80 RCW, and chapter 468-86 WAC and 23 USC §§ 134,135; 49 USC
§§ 5303, 5304; and 23 CFR Part 450 as currently adopted or as amended.
E. All actions taken by the Board shall be motion or resolution approved by a
favorable vote of a majority of those voting Directors present
Section 6. OFFICERS AND STANDING COMMITTEES
A. Officers and Elections:
1 . The Board shall select a Chair and Vice-Chair ("Officers") from among the voting
Directors . The Officers shall be elected by majority vote of the Directors at the first
regular meeting of the calendar year. Only representatives who are elected officials
may be Officers. Ex officio and non-voting Directors may not serve as Officers.
{S2195859; 1 } Page 10 of 15
2. To be eligible for the Chair position, a Director shall have served on the Board for
at least one year prior to taking office as Chair and shall hold a voting position on
the Board.
3. The term for each Officer position shall be one year.
4. The office of the Chair shall rotate on a yearly basis among the following Parties
in the following sequence beginning on January 1, 2022 as follows:
a. Towns and cities, excluding the cities of Spokane and Spokane Valley;
b. City of Spokane;
c. Spokane County; and
d. City of Spokane Valley.
In any year, the rotation for the office of the Chair may be altered at the request of
the jurisdiction holding the right to the Chair position, upon motion and approval of
a majority of the voting members of the Board, at a regular or special meeting of
the Board.
5. The Chair shall preside at all meetings of the Board. In the event of the Chair's
absence or inability to preside, the Vice Chair shall assume the duties of the Chair;
provided, if the Chair is permanently unable to preside, the Board shall select a
new Chair following the rotation set forth in Section 6(A)(4). If a vacancy in the
office of Vice Chair exists, the Board shall select a new Vice Chair for the
remainder of the vacated term. If neither the Chair nor the Vice Chair is available,
a majority of the remaining Board may by a majority vote of those present appoint
a presiding officer for one meeting.
B. Board Committees
The Board shall create or maintain the following standing committees:
1 . Administrative Committee
2. Transportation Advisory Committee
3. Technical Advisory Committee
C. A quorum for the purpose of transacting committee business shall consist of a
simple majority of the members present. No committee shall have the authority to bind
the Board or SRTC. The Board shall further define the duties and powers of each
Committee by Resolution to contain at a minimum the statement of purpose, duties,
responsibilities, and other matters, provided, the Board shall not delegate any of its
decision-making authority to any Committee.
{S2195859; 1 } Page 11 of 15
D. The Board may create ad hoc committees as it deems necessary, subject to
Section 6(C), above.
Section 7. ALLOCATION OF COSTS, APPROPRIATIONS, EXPENDITURES
After approval of the SRTC budget, no Party may terminate or withhold its financial
contribution to SRTC during the stated budget year.
A. It is anticipated that most projects and programs of SRTC will involve mutual
benefit to the Parties, whether direct or indirect. Costs of the annual budget expenditures
shall be divided among the Parties as recommended by the Board and approved by the
Parties in the budget approval process set forth in this Agreement. Additional financial
contributions to SRTC may be made to accomplish projects and programs deemed to be
of particular pertinence or benefit to one or more of the Parties.
B. Upon approval of the annual SRTC budget by the Parties, each funding Party shall
submit its financial contribution to SRTC on or before January 20 of the new budget year.
All such funds contributed to SRTC shall be deposited in the public treasury of the City of
Spokane or the public treasury of any other Party as so agreed upon by the Parties; and
such deposit shall be subject to the same audit and fiscal controls as the public treasury
where the funds are so deposited. These funds shall be used in accordance with the
adopted work plan and budget.
C. The Executive Director may make expenditures pursuant to the approved SRTC
budget, work plan, and approved policies and procedures, and shall maintain records of
expenditures and report monthly to the Board on budget activity.
D. Payment of all claims shall be signed by the Executive Director or designee and
approved monthly by the Board. Such claims, with proper affidavits required by law, shall
then be certified for payment or as arranged by the Board.
Section 8. REAL AND PERSONAL PROPERTY
A. The Board may, through gift, devise, purchase, lease or other form of conveyance,
acquire, hold, manage, use and dispose of personal property necessary to accomplish
the terms of this Agreement as determined by the Board, and upon such terms and
conditions as agreed by the Board. It is recognized that any public or private entity may
appropriate funds and may sell, lease, give or otherwise supply personal property,
personnel and services to SRTC or other legal or administrative entity for the purpose of
operating the joint or cooperative undertaking.
B. SRTC shall not acquire or own real property.
Section 9. INSURANCE
The Board shall obtain property and liability insurance for the matters set forth in this
Agreement with coverages and limits reasonably determined by the Board. Insurance
{S2195859; 1 } Page 12 of 15
coverage for comprehensive general liability, auto liability, employment practices liability,
public official errors and omissions liability, shall not be less than $10,000,000 in the
aggregate.
Section 10. RELATIONSHIP BETWEEN SRTC, CITY, TOWN AND COUNTY
GOVERNMENTS
This Agreement is not intended to, and does not, supersede any duties or responsibilities
under chapter 36.70A RCW of a governing body or planning commission for any city,
town or the County.
Section 11. TERMINATION OF MEMBERSHIP
A Party may terminate its participation in this Agreement by giving written notice to the
Board prior to August 1 of any year, to be effective on December 31 of that year. With
the exception of the County, any other Party's termination of participation in this
Agreement shall not constitute a modification of this Agreement as defined in Section 14
below.
Section 12. EFFECTIVE DATE AND BINDING AGREEMENT
The effective date of this Agreement shall be upon ratification of this Agreement by the
County and at least 60% of the cities and towns within Spokane County representing at
least 75% of the cities' and towns' cumulative population. Upon acceptance and approval,
this Agreement shall be binding upon the Parties and their successors, and assigns.
Section 13. NEW MEMBERS
New members may be added to this Agreement and SRTC as follows.
A. A newly organized city or town may join SRTC and become a Party to this
Agreement upon submitting the acceptance and certification form (Attachment 2), which
acknowledges a request from the governing body to join SRTC as a party to this
Agreement.
B. For other new members, the Board shall review the request for membership with
such member being admitted based upon the unanimous consent of the Parties.
C. New members, upon joining SRTC, shall be assessed a pro rata financial
contribution pursuant to Section 7 herein.
Section 14. MODIFICATION
This Agreement may be modified by the unanimous consent of the Parties.
{S2195859; 1 } Page 13 of 15
Section 15. SUCCESSOR IN INTEREST
SRTC shall be the successor in interest to all grants, contracts, and other documents
entered into by SRTC's predecessor, the Spokane Regional Transportation Council.
Section 16. DEFAULT
Failure by any Party to perform, observe or comply with the covenants, agreements or
conditions on its part contained in this Agreement where that failure continues for a period
of thirty (30) days after written notice from the Board to the defaulting Party shall constitute
an "Event of Default."
Section 17. REMEDIES
Upon an Event of Default by a Party, the Board may at any time, without waiving or limiting
any other right or remedy, pursue any action allowed by law including, by way of example
and without limitation, specific performance, declaratory judgment and other equitable
remedies, to include recovery of attorney's fees and other costs.
Section 18. GENERAL TERMS
A. This Agreement contains terms and conditions agreed upon by the Parties. The
Parties acknowledge there are no other understandings, oral or otherwise, regarding the
subject matter of this Agreement.
B. In the event any portion of this Agreement should become invalid or unenforceable,
the remainder of the Agreement shall remain in full force and effect.
C. This Agreement shall be construed under the laws of the State of Washington.
Any action at law, suit in equity, or judicial proceeding regarding this Agreement or any
provision hereto shall be instituted only in courts of competent jurisdiction within Spokane
County, Washington.
D. This Agreement may be executed in any number of counterparts, each of which,
when so executed and delivered, shall be an original, but such counterparts shall together
constitute but one and the same.
E. Nothing in this Agreement is intended to give, or shall give, whether directly or
indirectly, any benefit or right, greater than that enjoyed by the general public, to third
persons.
F. The section headings in this Agreement have been inserted solely for the purpose
of convenience and ready reference. They do not purport to and shall not be deemed to
define, limit or extend the scope or intent of the sections to which they pertain.
{S2195859; 1 } Page 14 of 15
Section 19. CHAPTER 39.34 RCW REQUIRED CLAUSES
A. PURPOSE
See Section No. 2 above.
B. DURATION
This Agreement is perpetual until the joint and comprehensive undertaking is either
voluntarily dissolved or discontinued pursuant to RCW 47.80.020.
C. ORGANIZATION OF SEPARATE ENTITY AND ITS POWERS
This Agreement continues the existence of the Spokane Regional Transportation Council,
a separate entity from the Parties. The Board shall administer the joint and cooperative
undertakings set forth herein.
D. RESPONSIBILITIES OF THE PARTIES
See provisions above.
E. AGREEMENT TO BE FILED
This Agreement may be filed with the County Auditor or published on the Parties'
websites, as available.
F. FINANCING
See Section Nos. 5 and 7 above. The Board, or any of the Parties hereto, may receive
grants-in-aid from the State or Federal Government or any other department or agency
and may accept gifts from public or private entities for the purposes authorized in this
Agreement.
G. TERMINATION
See Section No. 11 above.
H. PROPERTY UPON TERMINATION
Any Party terminating its role as a member of the SRTC Board of Directors as provided
for in Section 11 above shall forfeit any ownership interest in any personal property owned
or held by SRTC.
Personal property acquired by SRTC in the performance of this Agreement shall be
disposed of by the Board upon termination of the Agreement. Unless otherwise required
by law or agreement, cash and cash proceeds from sale of personal property shall be
disbursed to the Parties according to the contribution made by the Party as set forth in
this Agreement.
This Interlocal Agreement is approved by the Parties upon compliance with
RCW 47.80.020 (see second Recital, page 1).
Attachment 2 contains the form of the signature page and certification to be submitted by
the Parties.
{S2195859; 1 } Page 15 of 15
ATTACHMENT 1
WEIGHTED VOTING MATRIX
Agency Regular Vote Weighted Vote3
Airway Heights 1 2.0
Cheney 1 2.0
Liberty Lake 1 2.0
Medical Lake 1 1.0
Deer Park 1 1.0
Millwood 1 1.0
Southeast County Towns1 1 1.0
Fairfield 0.0
Rockford 0.0
Spangle 0.0
Waverly 0.0
Spokane Seat 1 1 3.5
Spokane Seat 2 1 3.5
Spokane County Seat 1 1 3.5
Spokane County Seat 2 1 3.5
Spokane Valley Seat 1 1 3.5
Spokane Valley Seat 2 1 3.5
Spokane Transit 1 2.0
WSDOT 1 2.0
Major Employer 1 1.0
Transportation Commission 1 1.0
Kalispel Tribe 1 1.0
Spokane Tribe 1 1.0
Freight/Rail Representative 1 1.0
Spokane Airports2 1 2.0
Total 21 42.0
'Fairfield, Latah, Rockford, Spangle, and Waverly
2Seat is not included in vote totals until Spokane Airports rejoins the SRTC
Board.
3An affirmative weighted vote requires 22 or more total votes.
{S2195859,1} Attachment 1 - 1
ATTACHMENT 2
FORM OF ACCEPTANCE AND CERTIFICATION
ACTION OF GOVERNING BODY
CERTIFICATE
I, [ NAME ], the [ POSITION ] for the [ ENTITY ], hereby certify that the
"INTERLOCAL AGREEMENT RELATING TO THE FORMATION AND OPERATION OF
THE SPOKANE REGIONAL TRANSPORTATION COUNCIL AND OTHER MATTERS
RELATING THERETO" was duly adopted at a regular/special meeting of the [ ENTITY
] that was held on [ DATE ], of which all members of [ GOVERNING BODY ] had
due and lawful notice and at which a majority thereof were present; with the following
vote recorded on the above INTERLOCAL AGREEMENT:
AYES, in favor thereof:
NOES:
ABSENT:
ABSTAIN:
I further certify that based on the above recorded vote, the INTERLOCAL AGREEMENT
was approved at the above meeting; and that [ ENTITY ] is now a party to the
INTERLOCAL AGREEMENT.
IN WITNESS WHEREOF, I have hereunto set my hand this day of
2021 .
[ ENTITY ]
Spokane County, Washington
By:
[ NAME AND POSITION ]
{S2195859,1} Attachment 2 - 1
Return To:
Spokane Regional Transportation Council
221 W. First Avenue, Suite 310
Spokane, WA 99201
AN INTERLOCAL AGREEMENT AMONG SPOKANE COUNTY,
CITY OF SPOKANE, CITY OF SPOKANE VALLEY,
WASHINGTON STATE DEPARTMENT OF TRANSPORTATION,
SPOKANE TRANSIT AUTHORITY, SPOKANE AIRPORT BOARD
AND OTHER CITIES AND TOWNS WITHIN SPOKANE
COUNTY, TO FORM THE SPOKANE REGIONAL
TRANSPORTATION COUNCIL, DEFINE ITS ORGANIZATION
AND POWERS, AND ITS JURISDICTIONAL AREA.
THIS AGREEMENT, is made and entered into among the County of
Spokane, a political subdivision of the State of Washington, hereinafter referred
to as the "County," the City of Spokane, a municipal corporation of the State of
Washington, the City of Spokane Valley, a non-charter code city of the State of
Washington, the Washington State Department of Transportation, an agency of
the State of Washington, hereinafter referred to as "WSDOT," the Washington
State Transportation Commission, hereinafter referred to as "WSTC", the
Spokane Transit Authority, a municipal corporation of the State of Washington,
hereinafter referred to as "STA," Spokane Airport Board, a joint operation of the
County and City of Spokane, hereinafter referred to as "SAB" and other
incorporated towns and cities located within Spokane County, hereinafter
referred to as "Other Members," jointly, along with the County, City of Spokane,
STA and WSDOT are collectively referred to as the "Members."
WITNESSETH:
WHEREAS, pursuant to the provisions of chapter 39.34 RCW, two or
more public entities may jointly cooperate to perform functions which each may
individually perform; and
WHEREAS, on July 6, 2012, the President of the United States signed
the Moving Ahead for Progress in the 21st Century Act (MAP-21), which
provided authorization for highways, highway safety, and mass transportation
and enunciated a policy "[t]o develop a National Intermodal Transportation
System that is economically efficient, environmentally sound, provide the
Page 1 of 18
foundation for the nation to compete in the global economy and will move
people and goods in an energy efficient manner;" and
WHEREAS, in 1962, Federal transportation legislation required the
establishment, by agreement between the Governor of the State of Washington
and units of general purpose local government, of a Metropolitan Planning
Organization (MPO), which in cooperation with the State of Washington, shall
develop transportation plans and programs for urbanized areas of Washington
State; and
WHEREAS, Chapter 47.80 RCW authorizes the formation of a Regional
Transportation Planning Organization (RTPO) by voluntary association of local
governments within a county; provided each RTPO shall have as members the
county and at least sixty percent of the cities and towns within the RTPO's
boundaries, representing a minimum of seventy-five percent of the cities' and
towns' population; and
WHEREAS, each RTPO formed by local governments shall create a
transportation policy board to provide policy advice to the RTPO and shall allow
representatives of major employers within the region, the department of
transportation, transit districts, port districts, and member cities, towns, and
counties within the region to participate in policy making; and
WHEREAS, among other duties, each RTPO shall: (i) develop and
periodically update a regional transportation plan in cooperation with the State
Department of Transportation, providers of public transportation and high
capacity transportation, ports, and local governments within the region and shall
(ii) designate a lead planning agency to coordinate preparation of said regional
transportation plan and carry out the other responsibilities of the organization;
and
WHEREAS, RCW 47.80.020 provides that the RTPO in an urbanized
area shall be the same as the MPO designated for federal transportation
planning purposes; and
WHEREAS, pursuant to the above referenced state and federal laws, the
Members are desirous of establishing a regional transportation council
("Council") to carry out the responsibilities of the MPO as provided in Federal
Transportation legislation as well as other responsibilities determined by the
Council.
Page 2 of 18
NOW, THEREFORE, in consideration of the following terms and conditions, to
include the above recitals, which are incorporated herein as a part of this
Agreement, it is agreed among the Members:
Section 1 : NAME/ORGANIZATION
A voluntary association and joint board, comprising representatives of
the County, City of Spokane, City of Spokane Valley, Washington State
Department of Transportation (WSDOT), Washington State Transportation
Commission (WSTC), Spokane Transit Authority (STA), Spokane Airport Board
(SAB) and Other Members is hereby created and shall be known as the
Spokane Regional Transportation Council, referred to hereinafter as the
"Council."
Section 2: PURPOSE
Recognizing that coordinated transportation planning of the County,
Cities and Towns, WSDOT, WSTC, STA, SAB and Other Members are
necessarily interwoven and interdependent and that the interests of all citizens
will best be served by coordinated, cooperative, and comprehensive
transportation planning, this Council is established to facilitate such appropriate
coordination and cooperation and provide for continuing area wide
transportation planning in accordance with Section 3, herein.
The Council is not authorized to in any way supersede the authority
vested in the County, Cities and Towns, WSDOT, WSTC, STA, SAB or Other
Members, but is intended to meet the prerequisites of United States Code Titles
23 and 49, and RCW Chapter 47.80.
Section 3: POWERS AND FUNCTIONS
The functions, responsibilities, and powers of Council shall be as follows:
(a) To perform the functions of a Transportation Management Area (TMA) for
the metropolitan area, which includes those functions set forth in the MAP-
21 legislation of July 6, 2012, and related rules, as amended to implement
MAP-21 as well as those functions, which may be required hereinafter by
subsequent Federal Transportation legislation.
(b) To perform the functions of a Metropolitan Planning Organization (MPO) as
set forth in Title 23 United States Code and Title 49 United States Code as
currently adopted or as amended, and 23 CFR Parts 450 and 500 and 40
CFR Part 613, as currently adopted or as amended.
Page 3 of 18
(c) To perform the functions of a Regional Transportation Planning Organization
(RTPO) as set forth in Ch. 47.80 RCW and Ch. 468-86 WAC, as currently
adopted or as amended.
(d) To prepare and update a Metropolitan Transportation Plan pursuant to 23
CFR Parts 450 and 500 and 49 CFR Part 613.
(e) To engage in regional transportation planning.
(f) To administer regional transportation funding programs and consider those
projects which have been approved by the governing bodies of the Members
and which are incorporated within the adopted Metropolitan Transportation
Plan.
(g) To participate in the development and maintenance of transportation related
information necessary to support the functions and responsibilities of the
Council.
(h) To promote the regional transportation interests, plans and projects to local,
state and federal public and private entities.
(i) To contract with the WSDOT or other appropriate entities in order to meet
requirements of State and/or Federal Transportation legislation.
(j) To create committees as necessary, to advise the Board on regional
transportation related matters. At a minimum this shall include:
a. the Transportation Advisory Council (TAC) whose composition and
responsibilities shall be defined by the Board.
b. the Transportation Technical Committee (TTC) whose composition and
responsibilities shall be defined by the Board.
(k) To comply with the Transportation Planning requirements set forth in the
Washington State Growth Management Act, and Ch. 47.80 RCW, consistent
with Spokane County County-wide Planning Policies.
(I) To perform such other transportation planning and program related functions
as the Board may hereinafter determine to be in the best interests of the
Council and the members thereof, which are consistent with the terms of this
Agreement and related federal and state law.
Page 4 of 18
Section 4: JURISDICTIONAL AND METROPOLITAN AREA DEFINED
The Council's jurisdictional area shall consist of all incorporated and
unincorporated areas of Spokane County, Washington, and may include
contiguous areas across county or state boundaries as deemed appropriate
and which meet the criteria of State and/or Federal Transportation legislation.
Section 5: GOVERNING BODY AND OFFICERS
The governing body (the "Board") of the Council, presently consisting of
fourteen (14) voting persons, shall be established by the following thresholds:
(a) Jurisdictions under 5,000 people - One (1) person jointly selected by
jurisdictions with populations fewer than 5,000 people. The person selected
shall be an elected official from a small town/city;
(b) Jurisdictions between 5,001 and 50,000 people — Three (3) persons
separately selected by the City of Airway Heights, City of Cheney and City of
Liberty Lake. The persons selected shall be elected officials;
(c) Jurisdictions between 50,001 to 100,000 people — one (1) person
appointed by each respective governing body, who shall be an elected official;
(d) Jurisdictions over 100,001 people — two (2) persons appointed by each
respective governing body, who shall be elected officials; (The population of
Spokane County includes the population of its cities and towns);
(e) One (1) person from STA, who shall be the STA Chief Executive Officer
or his or her designee;
(f) Two (2) State Transportation representatives, one (1) from the
Washington State Department of Transportation and appointed by the
Secretary of Transportation, and one (1) from the Washington State
Transportation Commission appointed by the Chair of the Commission;
(g) One (1) person who represents a major employer, with preference for a
provider of private sector transportation services within the region who shall be
appointed by a majority vote of the Board; and
(h) One (1) person representing SAB, who shall be the Chief Executive
Officer or his or her designee.
Page 5 of 18
(i) There shall be three (3) ex officio, non-voting members serving on the
Board representing different modes of transportation, which shall include:
(1) One (1) person representing Rail; who shall be appointed by the
Members; and
(2) The Chair of the TTC
(3) The Chair of the TAC
(j) Pursuant to RCW 47.80.040, all legislators whose districts are wholly or
partially within the designated boundaries of the Council, are considered ex
officio (non-voting) members of the Board.
(k) All Board appointments shall be for a term of three (3) years or the
tenure of office of the representative in his/her respective jurisdiction, whichever
is the lesser time. Alternate Board representatives may serve in the absence of
the designated representative so long as the alternate representative is an
elected or appointed official of the appointing Member's parent agency (or
governing body, as appropriate) and whose name has been placed on record
with the Council. All alternate Board representatives must serve in the same
capacity as the regularly designated representative as defined hereinabove.
(I) The Board shall elect a Chair and Vice-Chair ("Officers") by majority vote
of the Board. Only representatives who are elected officials may be Officers.
To be eligible for the Chair position, the Board Member shall have served on
the Board for at least one (1) year. The term for Officers may be up to two (2)
years in each office. Ex officio members may not serve as Officers.
(m) A Board Member who, during a calendar year, has three (3) unexcused
absences from regular Board meetings shall be automatically removed from the
Board, without further action.
Section 6: MEETINGS AND VOTING
The Council shall hold regular monthly Board meetings. The Chair may
call a special meeting or executive session or shall call a special meeting at the
request of a majority of the Board. All meetings of the Board shall be open to
the public as required by chapter 42.30 RCW. A quorum for the purpose of
transacting business shall consist of a simple majority of the Board.
The Board shall adopt rules for the conduct of its business consistent
with this Agreement and such rules shall prescribe the place of meetings, the
method of providing reasonable notice to Members, the form of the agenda, the
regular meeting date and such other matters that relate to the conduct of the
Page 6 of 18
Council's business. Such rules shall be adopted and may be amended by a
seventy-five percent (75%) positive vote of the Board, or by amendment to this
Agreement as provided herein.
All recommendations, motions, or other actions of the Board shall be
adopted by a favorable vote of a majority of those present. Voting Board
members shall be entitled to one vote. Provided, however, that the following
enumerated actions shall take an affirmative vote of a majority of the voting
membership of the Board:
(a) Approval of the annual budget expenditure division among the
Members;
(b) Purchase, sale or disposition of real property; and
(c) Addition of new members.
The appointment or discharge of the Executive Director shall require the
affirmative vote of ten (10) Board members.
To provide for a measure of proportionate representation within a jurisdiction,
the Council adopts a weighted voting process.
A weighted vote may be requested by any two Board members. A weighted
vote shall be requested either prior to the vote on the proposed motion or after
the vote but prior to the Board taking action on a subsequent agenda item.
Following the request for weighted voting, the Chair shall thereafter conduct a
weighted vote on the matter with the weight of each vote calculated according
to the percentages set forth in Table 1 on the following page. If the weighted
vote achieves greater than fifty percent (50%) of the vote, the weighted vote
shall take precedence over a prior non-weighted vote. A weighted vote may not
be requested for items (a)-(c) above.
Section 7: STAFF AND SUPPORT
The Board shall determine the positions, duties and working conditions
of employees as necessary to conduct the work programs of the Council
consistent with this Agreement. An Executive Director shall be appointed by
and serve solely at the pleasure of the Board. The Board shall adopt policies
and procedures to establish the duties and authority of the Executive Director,
including authority to make financial expenditures on behalf of the Board. The
Board shall approve application(s) for or acceptance of any grants to carry out
those functions set forth in Section 3 hereinabove. Provided, however, in
instances where a grant application must be submitted prior to the next
regularly scheduled meeting of the Board so that timely Board approval cannot
Page 7 of 18
Table 1
SRTC Board Majority Vote and Weighted Vote Calculations
% of
Majority Weighted Weighted
Jurisdiction Vote % of Vote Vote (1.286)2 Vote
Airway Heights 1 7.14% 1.000 6.48%
Cheney 1 7.14% 1.000 6.48%
Cities and towns under 5,000 1 1 7.14% 1.000 6.48%
Liberty Lake 1 7.14% 1.000 6.48%
Private Sector Transportation 1 7.14% 1.000 6.48%
Spokane - Member 1 1 7.14% 1.286 8.33%
Spokane - Member 2 1 7.14% 1.286 8.33%
Spokane County - Member 1 1 7.14% 1.286 8.33%
Spokane County - Member 2 1 7.14% 1.286 8.33%
Spokane Airport Board 1 7.14% 1.000 6.48%
Spokane Transit Authority 1 7.14% 1.000 6.48%
Spokane Valley 1 7.14% 1.286 8.33%
State Transportation Board 1 7.14% 1.000 6.48%
WSDOT 1 7.14% 1.000 6.48%
14 100.00% 15.430 100.00%
1Small cities and towns under 5,000 in population share a single vote on the SRTC Board. These
jurisdictions include Deer Park, Fairfield, Latah, Medical Lake, Millwood, Rockford, Spangle, and
Waverly.
2 When a weighted vote is called, each vote for representatives from the City of Spokane, the City
of Spokane Valley, and Spokane County are weighted by 1.286. This weighted vote formula was
established to preserve the voting weight for these three agencies from the 2010 Interlocal
Agreement.
Page 8 of 18
be obtained, the grant application may still be submitted with mutual approval of
the Chair and Vice-Chair.
Unless otherwise determined by the Board, employees are at-will and
shall be hired and discharged by, and work under the direction of, the Executive
Director.
The Board may arrange for support services such as requisitioning and
purchasing, payment of expenditures, accounting, payroll, computer
processing, legal counsel, and others as deemed necessary.
Pay schedules shall be set by the Board consistent with responsibilities
performed and the demand for such personnel in public and private industry,
with due consideration to pay schedules for like positions in Member agencies.
Section 8: WORK PROGRAM AND ANNUAL BUDGET
The Board shall prepare and adopt a proposed work program and
budget for each calendar year. The detailed annual work program shall list
specific work projects to be undertaken by the Council. The Executive Director
or designee shall confer with and inform Members concerning the preparation
of and progress on the technical areas of work programs and projects. The
proposed annual budget shall set forth the methodology for determining the
allocation of costs, appropriations and expenditures to each member.
The Board shall submit the proposed work program and budget to the
Members by September 30 of the preceding year. Approval or rejection of such
budget by each Member shall be submitted to the Council by November 1 of
each year. Members from jurisdictions identified in Section 5(a) that have not
previously been required to contribute funds toward the annual budget and
Members who have annual assessments increased by more than fifteen
percent (15%) shall be given written notice one (1) year in advance of a
proposed budget assessment.
Following a request from a Member to perform services on a specific
project, not identified in the work program, the Board may impose a special
assessment on the requesting Member. The special assessment shall be: (a)
reasonably determined by the Board and (b) reimburse the costs and expenses
associated with the specific project.
The annual budget and/or work program of the Council may be amended
by vote of the Board, provided such amendment does not require additional
budget appropriation in excess of the amounts established in the second
Page 9 of 18
paragraph of this Section 8, by the Members. After approval of the Council
budget, no Member may terminate or withhold its share during the year for
which it was allocated.
Section 9: ALLOCATION OF COSTS, APPROPRIATIONS,
EXPENDITURES
It is anticipated that most projects and programs of the Council will
involve mutual benefit to its Members. Costs of the annual budget expenditures
shall be divided among the Members as recommended by the Board and
approved by the Members in the budget approval process. Any additional
agency joining the Council as a Member, shall contribute as agreed with the
Board. Additional contributions to the Council budget may be made to
accomplish projects and programs deemed to be of particular pertinence or
benefit to one or more of the Member agencies.
Each funding Member after approval of the proposed Council budget
shall submit its payment on or before January 20 of the budget year. The funds
of such joint operation shall be deposited in the public treasury of the City of
Spokane or the public treasury of any other Member as so agreed upon by the
Members; and such deposit shall be subject to the same audit and fiscal
controls as the public treasury where the funds are so deposited. The funds
shall be used in accordance with the adopted budget and work plan.
The Executive Director may make expenditures in accordance with the
approved Council budget, work plan and approved policies and procedures,
and shall maintain records of expenditures and report monthly to the Board on
budget activity.
Payment of all claims shall be signed by the Executive Director or
designee, and approved monthly by the Board. Such claims, with proper
affidavits required by law, shall then be certified for payment by the City of
Spokane or as arranged by the Board.
Section 10: REAL AND PERSONAL PROPERTY
The Council may, through gift, devise, purchase, lease or other form of
conveyance, acquire, hold, manage, use and dispose of real and personal
property necessary for the joint undertaking set forth herein with such property
acquisition upon such terms and conditions as agreed by the Board. It is
recognized that any public or private entity may appropriate funds and may sell,
lease, give or otherwise supply real and personal property, personnel and
services to the Council or other legal or administrative entity for the purpose of
operating the joint or cooperative undertaking.
Page 10 of 18
The Council may not acquire or use real property to operate a
transportation system.
Section 11: INSURANCE
The Council shall obtain property and liability insurance for the matters
set forth in this Agreement with coverages and limits reasonably determined by
the Council, provided, insurance coverage for comprehensive general liability,
auto liability, employment practices liability, public officials errors and omissions
liability, shall not be less than $10,000,000 in the aggregate.
Section 12: INTER-RELATIONSHIP BETWEEN COUNCIL, CITIES AND
COUNTY PLANNING COMMISSIONS
Cities and County Planning Commissions shall continue their respective
functions as provided by charter and/or State law, including preparation of
Cities' and County Comprehensive Plans, to which the Metropolitan
Transportation Plan and Regional Transportation Improvement Plan shall be
coordinated, and administering the zoning, subdivision and similar
implementing controls as may be assigned them by their respective legislative
bodies.
The successful execution of Council duties and responsibilities in
preparing a Metropolitan Transportation Plan and Regional Transportation
Improvement Plan, in coordination with state and local plans, requires
comprehensive plans be prepared and kept up-to-date by the City, County, and
Other Members for their respective jurisdictions.
Section 13: AMENDMENTS AND NEW MEMBERS
This Agreement may be amended by unanimous consent of the
Members' governing bodies, except WSDOT may take action through its
Secretary. Upon majority consent of the voting Members, new members may
join the Council upon written acceptance of the terms of this Agreement.
Section 14: TERMINATION OF MEMBERSHIP
The Cities, County, STA, SAB, WSDOT, WSTC, or Other Members of
the Council may terminate membership in the Council by giving written notice to
the Council prior to August 1 of any year for the following year.
Page 11 of 18
Section 15: PRIOR WRITTEN AGREEMENTS
This Agreement shall supersede the following Agreements:
Agreement creating the Spokane Regional Planning Conference,
Spokane, Washington, dated December 15, 1966.
An Amended Agreement between Spokane County, Washington, and
City of Spokane, Washington, to form a Spokane Regional Planning
Conference, Define its Organization and Powers, and Establish its Regional
Planning District, dated August 31, 1972.
An Amended Agreement between Spokane County, Washington, and
the City of Spokane, Washington, and other municipalities, to form Spokane
Regional Council, Define its Organization and Powers, and Establish Regional
Council Jurisdiction Area, dated August 15, 1984.
An Interlocal Agreement among Spokane County, City of Spokane,
Washington State Department of Transportation, Spokane Transit Authority,
and Other Cities and Towns within Spokane County, to form a Regional
Transportation Council, Define its Organization and Powers, and Establish a
Regional Council Jurisdictional Area dated October 12, 1993.
An Interlocal Agreement among Spokane County, City of Spokane,
Washington State Department of Transportation, Spokane Transit Authority,
and other Cities and Towns within Spokane County to form a Spokane Regional
Transportation Council, Define its Organization and Powers, and Establish a
Regional Council Jurisdictional Area dated April 28, 2003.
An Interlocal Agreement among Spokane County, City of Spokane, City
of Spokane Valley, Washington State Department of Transportation, Spokane
Transit Authority and other Cities and Towns within Spokane County, to form
the Spokane Regional Transportation Council, define its organization and
powers, and its jurisdictional area last dated October 23, 2010.
Section 16: EFFECTIVE DATE and Binding Agreement
The effective date of this Agreement shall be upon ratification of this
Agreement by the County and, at least, sixty percent (60%) of the cities and
towns within the Council area that represent seventy-five percent (75%) of the
cities' and towns' population. This Agreement shall be binding upon the
Members who have executed this Agreement, their successors and assigns.
Page 12 of 18
Section 17: METROPOLITAN PLANNING ORGANIZATION (MPO)
DESIGNATION
The execution of this Agreement by the Members is not intended to act
as a revocation of the MPO or constitute a substantial change in authority or
responsibility of the MPO and shall not be interpreted to require the
redesignation of the MPO under 23 CFR § 450.310.
Section 18: SUCCESSOR IN INTEREST
The Council, as provided for herein, shall be the successor in interest to
all grants, contracts, and other documents entered into by the Council's
predecessor, the Spokane Regional Council.
Section 19: DEFAULT
Failure by any Member to perform, observe or comply with the
covenants, agreements or conditions on its part contained in this Agreement
where that failure continues for a period of thirty (30) days after written notice
from the Council to the defaulting Member shall constitute an "Event of Default."
Section 20: REMEDIES
In the event of any Event of Default, the Council may at any time, without
waiving or limiting any other right or remedy, pursue any remedy allowed by law
including, by way of example and without limitation, specific performance,
declaratory judgment and other equitable remedies, and recovery of attorney's
fees and other costs for such enforcement action.
Section 21 : GENERAL TERMS
This Agreement contains terms and conditions agreed upon by the
Members. The Members agree that there are not other understandings, oral or
otherwise, regarding the subject matter of this Agreement.
In the event any portion of this Agreement should become invalid or
unenforceable, the rest of the Agreement shall remain in full force and effect.
This Agreement shall be construed under the laws of Washington State.
Any action at law, suit in equity or judicial proceeding regarding this Agreement
or any provision hereto shall be instituted only in courts of competent
jurisdiction within Spokane County, Washington.
Page 13 of 18
This Agreement may be executed in any number of counterparts, each of
which, when so executed and delivered, shall be an original, but such
counterparts shall together constitute but one and the same.
Nothing in this Agreement is intended to give, or shall give, whether
directly or indirectly, any benefit or right, greater than that enjoyed by the
general public, to third persons.
The section headings in this Agreement have been inserted solely for the
purpose of convenience and ready reference. In no way do they purport to and
shall not be deemed to define, limit or extend the scope or intent of the sections
to which they pertain.
Section 22: RCW CHAPTER 39.34 REQUIRED CLAUSES
A. PURPOSE
See Section No. 2 above.
B. DURATION
This Agreement is perpetual until the joint and comprehensive
undertaking is either voluntarily dissolved or discontinued
pursuant to RCW 47.80.020.
C. ORGANIZATION OF SEPARATE ENTITY AND ITS POWERS
The Board shall administer the joint and cooperative undertakings
set forth herein.
D. RESPONSIBILITIES OF THE PARTIES
See provisions above.
E. AGREEMENT TO BE FILED
This Agreement may be filed with the County Auditor or published
on the Members' websites, as available.
F. FINANCING
See Section Nos. 8 and 9 above. The Council, or any of the
Members hereto, may receive grants-in-aid from the State or
Federal Government or any other department or agency and may
Page 14 of 18
accept gifts from public or private entities for the purposes
authorized in this Agreement.
G. TERMINATION
See Section No. 14 above.
H. PROPERTY UPON TERMINATION
Any Member terminating its membership in the Council as
provided for in Section 14 hereinabove shall forfeit any ownership
interest in any personal or real property owned or held by the
Council.
Personal property acquired by the Council in the performance of
this Agreement shall be disposed of by the Council upon
termination of the Agreement. Unless otherwise required by law
or agreement, cash and cash proceeds from sale of personal
property shall be disbursed to the Members according to the
contribution made by the Member as set forth in this Agreement.
Real property shall be conveyed or disposed of as set forth in this
Agreement in the same manner as personal property except
where a separate instrument or deed reservation exists with
regard to any real property in which instance it shall control.
IN WITNESS WHEREOF, the Members hereto have entered into this
Agreement on the day and year of their respective signature.
* cOUrtyr. rti ADOPTED by the Board of County
Q E eo.• 'vo k'1 Commissioners of S okane County,
° � ,1 Washington this f day of
l //[7 "] , 2013.
r�
f
aD: —) (21,vsA)
ell O'cu' Chair
ATTEST: (24..,1-/,, (1-
DANIELA ERICKSON Al French, Chair
Page 15ofl8
REVISED-Rec'd 02/20/2013
CL R F THE BOARD
By: 1/(Aeu:(369`
Daniela Erickson odd Mielke, Cammi ' ner
Clerk of the Board
ATTEST: CITY OF SPOKANE
(.� -`�#t e� • - Lis" �'`a►�►
Ak ti ‘ By David A.Condon
,��. Date: 0Z-1.7- 2OL Mayor
C, City of Spokane
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„ViApproved as t rm:
),
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L elf ° Assistant City Attorney
WASHINGTON STATE SPOKANE TRANSIT AUTHORITY
DEPARTMENT OF TRANSPORTATION
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Secrete v Tray p rtation By
Date: Date: 7 poi ir 3
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WASHINGTON ST a TE
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CITY OF AIRWAY HTS., CITY OF CHENEY, WASHINGTON
WASHINGTON
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Date: q_5.- / 3 Date: 3 -ILl- 1/3
Page 16 of 18
REVISED-Redd 02/20/2013
CITY OF DEER PARK, WASHINGTON CITY OF FAIRFIELD, WASHINGTON
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CITY OF LATAH, WASHINGTON CITY OF IB.RTY-L ., WASHINGTON
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CITY OF MEDICAL LAKE, CITY OF MILLWOOD, WASHINGTON
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CITY OF ROCKFORD, WASHINGTON CITY OF SPANGLE, WASHINGTON
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CITY OF WAVERLY, WASHINGTON CITY OF S KANE VALLEY,
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REVISED-Reed 02/20/2013
CITY OF DEER PARK, WASHINGTON CITY OF FAIRFIELD, WASHINGTON
By By
Date: Date:
CITY OF LATAH, WASHINGTON CITY OF LIBERTY LK., WASHINGTON
By By
Date: Date:
CITY OF MEDICAL LAKE, CITY OF MILLWOOD, WASHINGTON
WASHINGTON
By By
Date: Date:
CITY OF ROCKFORD, WASHINGTON CITY OF SPANGLE, WASHINGTON
By By
Date: Date:
CITY OF WAVERLY, WASHINGTON CITY OF SPOKANE VALLEY,
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CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 4, 2021 Department Director Approval:
Check all that apply: ❑consent ❑old business ❑new business ❑public hearing
❑information ®admin.report ❑pending legislation ❑executive session
AGENDA ITEM TITLE: Administrative report — potential land acquisition — Central Valley School
District Ponderosa property at 44th Avenue and Bates Road.
GOVERNING LEGISLATION: RCW 35A.11.020; SVMC 3.49.010.
PREVIOUS COUNCIL ACTION TAKEN: None.
BACKGROUND: In years past, CVSD purchased a number of large parcels in various areas CVSD
thought may experience enough growth to warrant construction of a school facility. As time passes,CVSD
gets more clarity on whether such parcels are needed, or whether unneeded parcels could be sold and the
sale proceeds used elsewhere more effectively.
The Central Valley School District(CVSD) owns six parcels of real property generally located at or near
the location of Bates Road and 44th Avenue in the Ponderosa area,more particularly identified as Spokane
County Assessor Parcel Numbers 44041.0102, 44041.0103, 44041.0104, 44041.9007, 44041.9046, and
44041.9048, all of which comprise approximately 17.7 acres. Discussions between staff for the respective
agencies determined there may be mutual interest in a sale from CVSD to the City for park purposes. This
lies in an area that was identified in the recent Parks Master Plan Update in 2019 as an area needing
additional park space. (See map of the future park needs from the 2019 Parks Master Plan Update,attached)
In the discussions with CVSD, City staff also learned that Fire District 8 would likely be interested in
participating in the acquisition. Fire District 8 has a station on the southwest corner of the intersection of
44th and Bates, but the facility is relatively old, and Fire District 8 may want to replace it with a modern
facility that has additional amenities. City staff has been in contact with them as well.
CVSD had the property appraised, and in a January 5, 2021 appraisal report, the fair market value was
established at$1,575,000 for all six combined parcels. The City is in the process of negotiating a purchase
and sale agreement with CVSD for that amount, and is finishing up its due diligence on the property to
ensure it is suitable for park purposes. At the same time, City staff have been negotiating an interlocal
agreement with Fire District 8 similar to what we did with the Spokane County Library District for the
Balfour property across the street from City Hall. In this situation, once the City owned the property, it
would sell three to four acres to Fire District 8. We would then enter into a joint site development plan
where the City and Fire District 8 would scope out what their needs were,and adjust the amount of acreage
to Fire District 8 accordingly. That would be followed by a boundary line adjustment to clean up the
property boundaries.
A satellite image of the site is included for reference regarding the location.
OPTIONS: (1)Consensus to place on a future agenda for motion consideration; or(2)take other action as
appropriate.
RECOMMENDED ACTION OR MOTION: Consensus to place on a future agenda for motion
consideration.
BUDGET/FINANCIAL IMPACTS: $1,575,000 plus associated closing costs in closing a transaction.
The funds are anticipated to come from Fund 312 from the newest layer of transfers from the General Fund
that is included in the proposed 2021 budget amendment that is currently in process.
Acquisition of this property is not currently included as an appropriation in the 2021 Budget. If the
acquisition is made in 2021, this will necessitate a budget amendment this year. If Council reaches
consensus to move forward on this item,the acquisition cost will be added to the 2021 Budget amendment
currently in process when it comes forward for a first reading on May 18,2021.
STAFF CONTACT: Cary Driskell,City Attorney;John Bottelli,Parks,Recreation and Facilities Director.
ATTACHMENTS: (1)City future park needs map from 2019 Parks Master Plan Update; (2)satellite map
of vicinity with proposed purchase area outlined in green.
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CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 4, 2021 Department Director Approval:
Check all that apply: ❑consent ❑old business ❑new business ❑public hearing
❑information ®admin.report ❑pending legislation ❑executive session
AGENDA ITEM TITLE: Administrative report—Splashdown 2021 lease amendment.
GOVERNING LEGISLATION: RCW 35.A.11.020; SVMC 3.49.020(D).
PREVIOUS COUNCIL ACTION TAKEN: May 19, 2009: Council approved agreement with
Splashdown;May 15,2012:update on Splashdown financial situation and current economy;May 22,2012:
Council approved lease amendment consistent with signed agreement letter; May 29, 2018: admin report
on the contract and new owners;June 5,2018 Council approved a lease agreement with"New Splash-Down
Concessions, Inc." (Splashdown); July 21,2020 motion approved to amend the 2020 lease;July 28,2020:
contract amendment approved(amendment due to Covid-19 impact)
BACKGROUND: The City has had a series of lease agreements with Splashdown since the City approved
the first agreement with Splashdown May 19, 2009. The current lease agreement was executed in June
2018 when the Bleasner family came back into ownership of the facility, which operates on City park
property at Valley Mission Park.
The current lease requires Splashdown to pay the City $15,000 annually in three payments of$5,000 each
through the summer, along with a leasehold payment due to the County for leasing public property.
Additionally, Splashdown is required to maintain certain premises liability coverage for any claims that
may be made,in order to protect the City's interests.
Due to the COVID-19 pandemic,the owners of Splashdown requested and Council approved an amendment
to the 2020 lease requirements. Splashdown was not able to open in 2020 as a consequence of emergency
health orders issued by Governor Inslee. As such, Council agreed to not require Splashdown to open and
further waived the lease payment for 2020.
Bill Bleasner has been the primary contact at Splashdown for the City. Mr. Bleasner passed away in the
fall of 2020,and the family is in the process of determining its future plans for the facility. One plan may
be to sell the waterslide facilities to a new owner,in which case the City would seek a new lease agreement.
New Splashdown owners recently approached City staff to talk about 2021 and expressed significant
concern whether they could operate Splashdown in 2021 due to Covid-19 health restrictions (particularly
physical distancing, capacity limitations, and disinfection requirements), let alone operating in a fashion
that would allow them to make lease payments. They noted that it is still unclear whether Spokane County
will be moving back to Phase 2,which would be even more restrictive.
The Splashdown representatives are now requesting an amendment to the lease for 2021 matching that from
2020 that would allow Splashdown to keep the facility closed for 2021, that would waive the 2021 lease
payment,and would extend the lease length two additional years to reflect the two years they could not be
open. They also identified that they need to know the outcome as soon as possible because if they are
required to open,they need to begin the process weeks before projected opening day after school lets out,
which is now set for Central Valley School District as June 18. They stated that starting up the park requires
considerable work and expense that they would prefer to avoid if Council agrees with their proposed
amendment.
In 2020, Washington Cities Insurance Authority (WCIA), the City's liability provider, informed the City
that the Splashdown facility could be covered by the City's pool coverage so long as it remained closed,
and appropriately signed with "No Trespassing" signs, which has been done. City staff will request that
WCIA again provide this coverage if Council agrees to the amendments.
If Council wants to consider these amendments, staff would bring this back next week for a motion
consideration. Staff is recommending that Council approve these proposed amendments to the lease
agreement for 2021,given the circumstances.
OPTIONS: (1)Place on a future agenda for motion consideration; or(2)take other action as appropriate.
RECOMMENDED ACTION OR MOTION: Consensus to place on a future consent agenda for motion
consideration.
BUDGET/FINANCIAL IMPACTS: Loss of$15,000 in lease revenue.
STAFF CONTACT: John Bottelli,Parks and Recreation Director; Cary Driskell,City Attorney.
ATTACHMENTS: Draft Amended Lease Agreement for 2021.
DRAFT
2021 AMENDMENT TO THE LEASE BETWEEN THE CITY OF SPOKANE VALLEY
AND NEW SPLASH-DOWN CONCESSIONS,INC.
Spokane Valley Contract#18-104.2
For good and valuable consideration,the legal sufficiency of which is hereby acknowledged,City and New
Splash-Down Concessions,Inc.mutually agree as follows:
1. Purpose: This Amendment is for the lease for New Splash-Down Concessions,Inc.by and between the
Parties, executed by the Parties on June 1, 2018, and which terminates on December 31, 2023. Said lease
shall be referred to as the"Original Lease"and its terms are hereby incorporated by reference. New Splash-
down concessions,Inc. is obligated to pay the City an annual lease payment of$15,000 plus 12.84%of this
payment as leasehold excise tax.
2. Original Lease Provisions: The Parties agree to continue to abide by those terms and conditions of the
Original Lease and any amendments thereto which are not specifically modified by this Amendment.
3. Amendment Provisions: This Amendment is subject to the following provisions: All such amended
provisions are hereby incorporated by reference herein and shall control over any conflicting provisions of
the Original Lease,including any previous amendments thereto.
COVID-19 continues to have a major impact on businesses in Spokane County. Due to the various
health restrictions placed by the state of Washington and the Spokane Health District, water facilities
such as Splash-Down Concessions,Inc.may not operate at full capacity. Given these restrictions,New
Splash-Down Concessions,Inc. will not open in 2021. Because New Splash-Down Concessions,Inc.
will not open for 2021,the City waives the lease payment for 2021.
The City will not require New Splashdown Concessions,Inc.to obtain premises liability insurance for
the 2021 season since they will not be open,and the operator shall post at least five no trespassing signs
on each of the four fenced sides of the property.
Section 2 of the lease is amended to change the expiration date of the initial term from December 31,
2023 to December 31,2025.
The parties have executed this Amendment to the Original Lease this day of May,2021.
CITY OF SPOKANE VALLEY: NEW SPLASH-DOWN CONCESSIONS, INC.
Mark Calhoun By:
City Manager Its:
APPROVED AS TO FORM:
Office of the City Attorney
1
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 4, 2021 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: 2021 Summer Aquatics Program Update
GOVERNING LEGISLATION: N/A.
PREVIOUS COUNCIL ACTION TAKEN: City Council approved the 2021 Parks and Recreation
Department budget on December 8, 2020.
BACKGROUND: No one could have predicted COVID-19 or its impact on the State of
Washington. In 2020, the Parks and Recreation Department found itself facing tough decisions
related to the City's pool and recreation programs. In May of 2020, the Governor announced
Washington's Phased Approach Plan, and on May 22 Phase 2 had begun for Spokane County.
Anticipating a possible Phase 3 last year, the Parks and Recreation department approached
Council on June 16, 2020 about potential revised aquatics programming should the area
progress to Phase 3. Ultimately the Parks and Recreation Department was not able to offer any
summer aquatics programs in 2020.
Fast-forward to January 11, 2021, the Governor replaced Washington's original Phased
Approach Plan with the new "Healthy Washington Roadmap to Recovery" Plan with a regional
approach to re-opening consisting of two phases with all regions beginning in Phase 1. On
February 14, 2021 Spokane County moved into Phase 2 of the new Roadmap to Recovery.
Most recently, on March 22, 2021 the Governor added a Phase 3 to the Roadmap to Recovery
and began providing specific guidelines for various activities in Phase 3. The state's
next evaluation of the Healthy Washington criteria will reportedly take place on May 3.
Parks and Recreation staff have been working closely with the City of Spokane, Spokane
County and the Regional Health District on aquatic issues in an effort to be consistent. We feel
confident we can provide revised alternate aquatics programming for our citizens in 2021 in
Phase 3, and even if Spokane County rolls back to Phase 2 or 1. Staff will be presenting an
initial recommended aquatic program based on current staffing levels as well as an optimal
program (goal) for the 2021 season. Staff plans to return to City Council with a status update on
June 1. Staff will be seeking consensus from the City Council as to whether or not we proceed
with our proposed aquatic programming this summer. For more information on re-opening
guidelines, see:
https://www.doh.wa.gov/Portals/1/Documents/1600/coronavirus/Reopen ingWaterRecreationFacilitiesCOV
ID19.pdf
OPTIONS: Council discussion.
RECOMMENDED ACTION OR MOTION: Seeking City Council consensus to proceed with a modified
swimming pool season.
BUDGET/FINANCIAL IMPACTS: There will be no additional financial impacts for these modifications as
the anticipated expenditures will be within our existing 2021 Parks and Recreation Department budget.
STAFF CONTACT: John Bottelli, Parks, Recreation & Facilities Director; Tina Gregerson, Recreation
Coordinator
ATTACHMENTS: PowerPoint Presentation
J �
SPOKANE VALLEY
AQUATICS
2021 COVID- 19 IMPACTS
SPOKANE VALLEY AQUATIC FACILITIES
THE SPOKANE VALLEY OWNS AND OPERATES THREE SEASONAL POOLS.
PARK ROAD POOL, TERRACE VIEW POOL, & VALLEY MISSION POOL
Spokane Valley contracts with the Spokane Valley YMCA to operate and maintain the pools.
2
SUMMARY OF COVID- 1 9 RESTRICTIONS
APPLIED TO SPOKANE VALLEY FACILITIES
Phases 1 & 2 Phase 3
• 30 swimmers in pool (all three sites) • 46 swimmers in pool (all three sites)
• 16 in kiddie pool (Valley Mission) • 25 in kiddie pool (Valley Mission)
• 11 in Lazy River (Terrace View) • 11 in Lazy River (Terrace View)
• No non-swimmers in facility • 100 total patrons max ("non-swimmer entry allowed")
• Advanced appointment required • Advanced appointments recommended
• Health screening & physical distancing required • Health screening & physical distancing required
• Swim instructors to wear face shields with cloth • Swim instructors to wear face shields with cloth
attachments attachments
• Swim instructors limited to 5 minutes of close contact • No time limit on close contact instruction
• Two people per lane for lap-swimmers and • No limit of number of swimmers allowed in each lane
4 people per lane for swim team for lap-swimming or swim team
• Splashpads staffed at all times / 25% capacity • Splashpads spot-checked daily / 50% capacity
3
VALLEY YMCA: EXPERIENCED BEST PRACTICES
• Operating Aquatic Facilities indoors since July 2020
• Year-round training
• Dedicated staff for screening swimmers as they enter
• Dedicated staff for monitoring / enforcing physical distancing
• Dedicated staff for sanitizing locker rooms and other high touch areas
• PPE, sneeze guards, sanitization, signs
• Colored wristbands to identify same household groups
4
STAFFING
,0 WANTED:
LIFEGUARDS & . o
0 WATER SAFETY INSTRUCTORS Currently at 30 /o of staffing needed for a
t
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CERTEFICAT ON , + WATERCERTIFICATION STp • VIIP
• Lower levels of staffingwill result in fewer
SEASONAL EMPLOYMENT OPPORTUNITIES aquatics lessons and summer programming
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YEAR—ROUND EMPLOYMENT OPPORTUNITIES • ONGOING RECRUITING EFFORTS:•
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5
3 SCENARIOS EVALUATED
• Open 1 pool only: lacks equity; can't expand
• Open 3 pools: can't provide swim lessons
• Recommendation: Operate 3 pools on a
two-week rotating schedule
6
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RECOMMENDATION
ROTATING SCHEDULE PROVIDES ACCESS TO ALL
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AI NEIGHBORHOODS AND ABILITY TO EXPAND IF
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STAFFING NUMBERS IMPROVE
= i'-tgaite �,.'' �t ''` • SOME AQUATIC PROGRAMS AT ALL 3 POOLS
} ` ., • • MAXIMIZES SWIM LESSON OPPORTUNITIES
F
�"i •• SHORTER OPEN SWIM SESSIONS AT REDUCED CAPACITY
s . • COST RECOVERY TYPICAL TO A NON—COVID YEAR
A . , . .
,.._____,-,/
Total Patrons Served Comparison
7-
60,000
50,000
40,000 ZZ
30,000
20,000 77
10,000
0 Phase 1 & 2 Phase 3 2019 Total 2019
Potential Patrons Potential Patrons Actual Patrons Potential Patrons 8 '''` --)
Optimal Model (Staffing Dependent) 0_
Valle Mission Pool Schedule
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SAT SUN mE:=M®mo .1
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7AM Swim Team Swim Team Swim Team Swim Team In-service �� J� = 1�
7:30AM —'1, 1�. I '_ i
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8AM Swim Team Swim Team Swim Team Swim Team IL ,N la 7ffiallk _
8:30AM41•11 " ■I_ 111P"" lb-
9AM Swim Lessons Swim Lessons Swim Lessons Swim Lessons `� ���� y'���—
S liM ili �
9:30AM I —' ' ---
4 -----
LOAM W_MMME
10:30AM
11AM mmm®- m
11:30AM =--- _
12PM Lap Swim Lap Swim Lap Swim Lap Swim Lap Swim Fri NI
Pre Terrace Vlew Pool Sehee a I,
12:30PM
1PM -- —
1:30PM Open Swim Open Swim Open Swim pen Swim ..pen Swim Open Swim -•-• --
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2:30PM ® -- `�....
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3PM
3:30PM Open Swim O .n Open Swim Open Swim Open Swim4PM
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4:30PM P I
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5PM _ .w� .�� ��
5:30PM Swim wim Lessons Swim Lessons Swim Lessons Swim Meet Open Swim ,
6PM
6:30PM
j
7PM {0
Total Patrons Served Comparison - Goal
60,000 777
50,000 '7:/7,"
40,000
30,000 z'
20,000
10,000
0 Phase 1 & 2 Phase 3 2019 Total 2019
Potential Patrons Potential Patrons Actual Patrons Potential Patrons
10
COVID- 1 9 REVISED AQUATICS PROGRAMMING
Proposed Percentage of Goal Percentage of
(Current Staffing) Typical Season (If Fully Staffed) Typical Season
Swim Lessons 36% Swim Lessons 120%
Open Swim 16% Open Swim 44%
Swim Team 17% Swim Team 51
Water Exercise 80% Water Exercise 80%
*Note: Figures above assume Phase 3
CITY OF SPOKANE CURRENT GOAL:
A CURRENT LOOK AT • Whitter Pool will open May 10 for limited lap swim,
AQUATICS PLANS swim teams, and lessons
AROUND THE REGION • Five other pools will open in early July, Monday-
Tawn and
Country Saturday for one-hour open swim sessions
Olis State Lint
Pasadena Park 0 Orchards-East
Farms
Millwood
Spokane Liberty Lake
Valley G'REErJAG„Es
Spokane ❑ishman ERaonLE
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SPOKANE COUNTY CURRENT GOAL:
C l en rose � '
1dlerCreek • Northside and Southside pools will open in late June
Conservaitan
Area
Bier Creek Map data C2020 Google through mid-August
• Current operational plans include limited learn to
swim lessons and reservation-only open swim sessions
12
SUMMARY
REQUESTING COUNCIL CONSENSUS TO MOVE FORWARD
WITH ALTERED AQUATIC PROGRAMMING FOR 2021
NO ADDITIONAL FUNDS REQUESTED
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QUESTIONS ?
DRAFT
ADVANCE AGENDA
as of April 29,2021; 8:30 a.m.
Please note this is a work in progress; items are tentative
To: Council& Staff
From: City Clerk,by direction of City Manager
Re: Draft Schedule for Upcoming Council Meetings
May 11,2021,Formal Meeting,6:00 p.m. [due Tue May 4]
Proclamation: Older Americans Month
1. Consent Agenda(claims,payroll,minutes) (5 minutes)
2.First Reading Ordinance 21-005 Title 24 CTA(2020-0004)—Jenny Nickerson(no public comment)(20 minutes)
3.Motion Consideration: Spokane Regional Transportation Council Interlocal—Cary Driskell (10 minutes)
4.Motion Consideration: Dept of Emergency Mgmt Services Interlocal Agreement—M.Koudelka(10 minutes)
5.Admin Report: Consolidated Homeless Grant—Morgan Koudelka (20 minutes)
6.Admin Report: Potential and Pending Projects—Chelsie Taylor (15 minutes)
7.Advance Agenda—Mayor Wick (5 minutes)
[estimated meeting: 85 mins]
May 18,Study Session,6:00 p.m. [due Tue May 11]
ACTION ITEMS:
1.PUBLIC HEARING: 2021 Budget Amendment (10 minutes)
2.First Reading Ordinance 21-006 Amending 2021 Budget—Chelsie Taylor(no public comment) (10 minutes)
3.Motion Consideration: Bid Award,Evergreen Preservation—Bill Helbig (5 minutes)
NON-ACTION ITEMS:
4.Housing Action Plan—Chaz Bates (15 minutes)
5. 2022-2027 Six-Year Transportation Improvement Program—Adam Jackson (15 minutes)
6. Events,Activities&Recreation in Phase 3—John Bottelli (20 minutes)
7.Bicycle Patrol of Parks and Trails—Police Chief Ellis (10 minutes)
8.Advance Agenda—Mayor Wick (5 minutes)
[estimated meeting: 90 mins]
May 25,2021,Formal Meeting, 6:00 p.m. [due Tue May 18]
1. Consent Agenda(claims,payroll,minutes) (5 minutes)
2. Second Reading Ordinance 21-005 Title 24 CTA(2020-0004)—Jenny Nickerson (no public comment) (10 min)
3. Second Reading Ordinance 21-006 Amending 2021 Budget—Chelsie Taylor(no public comment) (10 minutes)
4.Motion Consideration,Mayoral Appointment, Spokane Housing Authority—Mayor Wick (5 minutes)
5.Motion Consideration: Bid Award,Argonne/Montgomery Intersection Improvement-B. Helbig(5 minutes)
6.Admin Report: Urban Growth Area Update—Mike Basinger (10 minutes)
7.Advance Agenda—Mayor Wick (5 minutes)
8. Info Only: Department Monthly Reports [estimated meeting: 50 mins]
June 1, Study Session,6:00 p.m. [due Tue May 25]
ACTION ITEMS:
1. Resolution 21- Adopting Housing Action Plan—Chaz Bates(no public comment) (10 minutes)
2.Motion Consideration,Bid Award,0317 Appleway-Stormwater—Bill Helbig (5 minutes)
NON-ACTION ITEMS:
3. End of Legislative Session Update—Briahna Murray (30 minutes)
4. Shoreline Master Plan- Chaz Bates (15 minutes)
5 Aquatics Update—John Bottelli (10 minutes)
6. Capital Improvement Program—Gloria Mantz (15 minutes)
7.Bridge Program—Gloria Mantz (10 minutes)
8.Advance Agenda—Mayor Wick (5 minutes)
[estimated meeting: 100 mins]
Draft Advance Agenda 4/29/2021 8:42:44 AM Page 1 of 2
June 8,2021,Formal Meeting,6:00 p.m. [due Tue June 1]
1. PUBLIC HEARING: 2022-2027 Six Year Transportation Improvement Program—Adam Jackson(10 min)
2. Resolution 21- Adopting 2022-2027 Six Year TIP—Adam Jackson(no public comment) (5 minutes)
3. Consent Agenda(claims,payroll,minutes) (5 minutes)
4.Admin Report: Advance Agenda—Mayor Wick (5 minutes)
[*estimated meeting: 25 mins]
June 15,2021,Budget Workshop 2022 Budget 8:30 am—3:00 pm (Tentative)
June 15,Study Session, 6:00 p.m.Meeting Cancelled(Tentative)
AWC Conference:June 22-25—live and recorded webinars
June 22,2021,Formal Meeting,6:00 p.m. [due Tue June 15]
1. Consent Agenda(claims,payroll,minutes) (5 minutes)
2.First Reading Shoreline Master Plan Ordinance—Chaz Bates (10 minutes)
3.Admin Report: Advance Agenda—Mayor Wick (5 minutes)
4. Info Only: Department Monthly Reports
June 29,2021, Study Session,6:00 p.m. [due Tue June 22]
ACTION ITEMS:
1. Second Reading Shoreline Master Plan Ordinance—Chaz Bates (10 minutes)
NON-ACTION ITEMS:
2.Advance Agenda—Mayor Wick (5 minutes)
July 6,2021, Study Session,6:00 p.m. [due Tue June 29]
Proclamation:July is Parks &Recreation Month
1.Advance Agenda—Mayor Wick (5 minutes)
July 13,2021,Formal Meeting,6:00 p.m. [due Tue July 6]
1. Consent Agenda(claims,payroll,minutes) (5 minutes)
2.Admin Report: Council Goals&Priorities for Use of Lodging Tax—Chelsie Taylor (10 minutes)
3.Admin Report: Advance Agenda—Mayor Wick (5 minutes)
July 20,2021, Study Session,6:00 p.m. [due Tue July 13]
1.Advance Agenda—Mayor Wick (5 minutes)
Spokane Valley State of the City:July 21, 2021
July 27,2021,Formal Meeting,6:00 p.m. [due Tue July 20]
1. Consent Agenda(claims,payroll,minutes) (5 minutes)
2.Motion Consideration: Council Goals&Priorities for Use of Lodging Tax—Chelsie Taylor (10 minutes)
3.Admin Report: Advance Agenda—Mayor Wick (5 minutes)
4. Info Only: Department Monthly Reports
*time for public or Council comments not included
OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS:
Appleway Trail Amenities PFD Presentation
Arts Council Sculpture Presentations SRTC Interlocal Agreement
Artwork&Metal Boxes St. Illumination(owners,cost,location)
Boys&Girls Club St. O&M Pavement Preservation
Core Beliefs Resolution Union Gospel Mission re Homelessness
Mirabeau Park Forestry Mgmt. Vehicle Wgt Infrastructure Impact
No Parking Zones Water Districts&Green Space
Park Lighting Way Finding Signs
FINANCE DEPARTMENT
Spokane Chelsie Taylor,Finance Director
4000 Val ley 10210 E Sprague Avenue • Spokane Valley WA 99206
Phone: (509)720-5000 •Fax: (509)720-5075 •
www.spokanevalley.org
Memorandum
To: Mark Calhoun, City Manager
From: Chelsie Taylor, Finance Director
Date: April 22, 2021
Re: Finance Department Activity Report— March 2021
Following is information pertaining to Finance Department activities through the end of March
2021 and included herein is an updated 2020 Budget to Actual Comparison of Revenues and
Expenditures through the end of December 2020. At this point we anticipate no further material
changes to the 2020 figures reported herein, but it's always possible we'll receive an extremely
late invoice that would force us to recognize the related expense. Subsequent Finance Activity
Reports will focus on 2021 operations. We will provide a final 2020 report once the books have
been finalized.
2020 Year-end Process
In March we have continued to work on closing the books for 2020. This process typically
continues through March because we continue to receive additional information pertaining to both
revenues and expenditures (particularly construction related activity). We are now beginning the
process of preparing our annual financial report which will be finished by the end of May. We hope
to have the State Auditor's Office onsite in June to begin the audit of 2020.
2022 Budget Development
The process of developing the 2022 Budget calendar was initiated. This involves setting up
schedules for the 2022 Budget, 2021 Budget Amendment, 2022 Outside Agency process, 2022
Lodging Tax award process, 2022 property tax levy, and fee resolution process. We also began
updating worksheets that will ultimately be reviewed by Council at the June 15, 2021 workshop.
Budget to Actual Comparison Report
A report reflecting 2020 Budget to Actual Revenues and Expenditures for those funds for which
a 2020 Budget was adopted is located on pages 5 through 17. It's important to keep in mind that
the figures included are preliminary, and though we don't anticipate any material changes, the
figures may change if we receive invoices related to 2020 expenditure activity. We will follow up
with final 2020 figures once the books are closed.
We've included the following information in the report:
• Revenues by source for all funds, and expenditures by department in the General Fund and
by type in all other funds.
• A breakdown between recurring and nonrecurring revenues and expenditures in the General
Fund, Street O&M Fund and Stormwater Fund.
• The change in fund balance including beginning and ending figures. The beginning fund
balance figures are those that are reflected in our 2019 Annual Financial Report.
P:IFinancelFinance Activity Reports\Council Monthly Reports1202112021 03 31 -2020 12 PRELIMINARY No 4.docx
Page 1
• Columns of information include:
o The 2020 Budget as adopted
o December 2020 activity
o Cumulative 2020 activity through December 2020
o Budget remaining in terms of dollars
o The percent of budgeted revenue collected or budgeted expenditures disbursed
A few points related to the General Fund #001 (page 5):
Recurring revenues collections are currently at 110.37% of the amount budgeted with 100.00%
of the year elapsed.
• Property taxes are paid to Spokane County in two installments each year on April 30 and
October 31 and are then remitted to the City primarily in May and November with lesser
amounts typically remitted in June and December. Property taxes received in 2020 are at
$12,085,298 or 97.21% of the amount budgeted. In January we received one final payment
related to 2020 collections that is reflected herein. The amount collected below budget
appears to be due to the effects of the COVID-19 pandemic on the economy, including
delays allowed in property tax payments allowed by Spokane County.
• Sales tax collections finished the year at$25,238,481 which was $3,454,481 or 15.86%
greater than the amended budgeted. The 2020 budget was amended downward due to the
estimated impacts of the COVID-19 pandemic on the economy.
• Gambling taxes are at$289,078 or 98.33% of the amount budgeted. Gambling taxes are
paid quarterly with fourth quarter payments due by January 31st. At this point we have
received and booked all 2020 revenues. The amount collected below budget appears to be
due to the effects of the COVID-19 pandemic on the economy.
• Franchise Fee and Business Registration revenues are typically received in the month
following a calendar year quarter. In 2020 we received $1,240,837or 101.71% of the amount
budgeted.
• State shared revenues are composed of State of Washington distributions that include items
such as liquor board profits, liquor excise tax, streamlined sales tax mitigation and criminal
justice monies. Most of these revenues are paid by the State in the month following a
calendar quarter. These have collectively finished the year at $2,334,776 or 38.30% greater
than the amount budgeted.
• Fines and forfeitures revenues are composed of monthly remittances from Spokane County
with payments made in the month following the actual assessment of a fine and false alarm
fees. These have finished the year at$747,092 which is $330,608 or 30.68% less than the
amount budgeted. The amount collected below budget appears to be due to the effects of
the COVID-19 pandemic on the economy.
• Community and Public Works service revenues are largely composed of building permit and
plan review fees as well as right of way permits. Revenues are currently at$3,383,422 or
158.86% of the amount budgeted. The amount collected is far in excess of the amount of
the budget expectation primarily due to several large construction projects in the City that
were permitted during 2020.
• Recreation program revenues are composed of revenues generated by the variety of parks
and recreation programs including classes, swimming pools (in-season), and CenterPlace.
The year ended with revenues totaling $148,189 or 24.01% greater than the amended
budgeted. We saw a significant decrease in 2020 revenues as compared to 2019 due to not
being able to operate the City's normal recreation and aquatics activities with the COVID-19
pandemic. The 2020 budget was amended to reflect the decrease.
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Page 2
Recurring expenditures are currently at$40,066,870 or 93.40% of the amount budgeted with
100.00% of the year elapsed.
Fund Balance / Reserves
The fund balance at December 31, 2020 was anticipated to be $34,862,811 but actually finished
the year at$42,564,975. The difference of$7,702,164 is the result of:
• Recurring revenues are $4,607,080 greater than budgeted.
• Recurring expenditures are $2,831,255 less than budgeted.
• Deficit from non-recurring activities is $263,830 less than budgeted.
Investments (page 18)
Investments at December 31 total $77,074,125 and are composed of $71,995,467 in the
Washington State Local Government Investment Pool and $5,078,658 in bank CDs.
Total Sales Tax Receipts (page 19)
Total sales tax receipts reflect State remittances through December and total $28,450,869
including general, criminal justice, and public safety taxes. This figure is $1,068,277 or 3.90%
greater than the same twelve-month period in 2019.
Economic Indicators (pages 20—22)
The following economic indicators provide information pertaining to three different sources of tax
revenue that provide a good gauge of the health and direction of the overall economy.
1. Sales taxes (page 20) provide a sense of how much individuals and businesses are spending
on the purchase of goods.
2. Hotel / Motel taxes (page 21) provide us with a sense of overnight stays and visits to our area
by tourists or business travelers.
3. Real Estate Excise taxes (page 22) provide us with a sense of real estate sales.
Page 20 provides a 10-year history of general sales tax receipts (not including public safety or
criminal justice) with monthly detail beginning January 2012.
• Compared with calendar year 2020, 2021 collections have increased by$770,452 or 19.11%.
• Tax receipts reached an all-time high in 2020 of $25,238,481, besting the previous record
year of 2019 when $24,204,762 was collected.
Page 21 provides a 10-year history of hotel/motel tax receipts with monthly detail beginning
January 2012.
• Compared with calendar year 2020, 2021 collections have decreased by $10,191 or 15.16%.
• Collections reached an all-time high in 2019 of $743,851, and subsequently decreased to
$443,243 in 2020.
• The decrease from prior year reflects the effects of COVID-19 on the economy.
Page 22 provides a 10-year history of real estate excise tax receipts with monthly detail beginning
January 2012.
• Compared with calendar year 2020, 2021 collections have increased by$105,516 or 23.17%.
• Collections reached an all-time high in 2018 of$3,800,432, and subsequently decreased to a
range of approximately $3,334,000 to $3,658,000 in the years 2019 through 2020.
Debt Capacity and Bonds Outstandinci (page 23)
This page provides information on the City's debt capacity, or the dollar amount of General
Obligation (G.O.) Bonds the City may issue, as well as an amortization schedule of the bonds the
City currently has outstanding.
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Page 3
• The maximum amount of G.O. bonds the City may issue is determined by the assessed value
for property taxes which for 2021 is $11,553,065,482. Following the December 1, 2020 debt
service payments, the City has $11,120,000 of nonvoted G.O. bonds outstanding which
represents 6.42% of our nonvoted bond capacity, and 1.28% of our total debt capacity for all
types of bonds. Of this amount:
o $4,100,000 remains on bonds issued for the construction of CenterPlace. These bonds
are repaid with a portion of the 1/10 of 1% sales tax that is collected by the Spokane Public
Facilities District.
o $450,000 remains on bonds issued for road and street improvements around CenterPlace.
The bonds are repaid with a portion of the real estate excise tax collected by the City.
o $6,570,000 remains on bonds issued for construction of the new City Hall. The bonds are
to be repaid with General Fund revenues.
Street Fund Revenue Sources (pages 24 and 25)
The last two charts reflect a history for the two primary sources of revenue in Street Fund #101.
These include:
Page 24 provides a 10-year history of Motor Vehicle Fuel Tax collections with monthly detail
beginning January 2012.
• Compared with calendar year 2020, 2021 collections have decreased by $28,689 or 8.88%.
• Tax receipts peaked in 2007 at just approximately $2.1 million, and subsequently decreased
to a range of approximately $1,847,000 to $1,745,000 in the years 2012 through 2020.
• The decrease from prior year reflects the effects of COVID-19 on the economy.
Page 25 provides a 10-year history of Telephone Utility Tax collections with monthly detail
beginning January 2012.
• Compared with 2020, 2021 collections have decreased by $81,578 or 33.31%. Unlike tax
revenues collected by the State and remitted monthly, these taxes are paid to the City directly
by the service provider. Consequently there is not a "clean cutoff' in terms of when a vendor
pays the tax.
• Tax receipts peaked in 2009 at$3,054,473 and have decreased each year since, due to what
we suspect is the reduction in land lines by individual households.
• The 2020 budget was adopted with a revenue estimate of $1,521,000 and actual receipts
came in at approximately $1.32 million. There was a distinct decline in the months of August
through December that appears to be due to the effects of COVID-19 on the economy.
• The City hired a consultant to perform an audit of providers who pay the telephone utility tax.
The audit assessed whether providers are accurately remitting all taxes owed to the City, and
the consultant was paid on a contingent basis out of revenues recovered from the telephone
providers. Four audits were completed, and the City received payments totaling $555,774
which is comprised of recovered revenue plus interest and penalty fees. Per the contract with
the consultant, the City paid $138,944 or 25% of the amount recovered. The City has now
completed all of the audits that were performed.
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Page 4
P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 03 31 -2020 12 PRELIMINARY No 4
CITY OF SPOKANE VALLEY,WA Budget Year 2020
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 100.00%
For the Twelve-Month Period Ended December 31,2020
2020
Actual Actual through Budget %of
Budget December December 31 Remaining Budget
#001 -GENERAL FUND
RECURRING ACTIVITY
Revenues
Property Tax 12,432,400 1,356,890 12,085,298 (347,102) 97.21%
Sales Tax 21,784,000 4,496,500 25,238,481 3,454,481 115.86%
Sales Tax-Public Safety 1,034,000 201,835 1,163,313 129,313 112.51%
Sales Tax-Criminal Justice 1,826,000 355,093 2,049,075 223,075 112.22%
Gambling Tax and Leasehold Excise Tax 294,000 83,114 289,078 (4,922) 98.33%
Franchise Fees/Business Registration 1,220,000 302,957 1,240,837 20,837 101.71%
State Shared Revenues 1,688,200 594,256 2,334,776 646,576 138.30%
Fines, Forfeitures and Penalties 1,077,700 112,109 747,092 (330,608) 69.32%
Community and Public Works 2,129,800 238,581 3,383,422 1,253,622 158.86%
Recreation Program Revenues 119,500 7,810 148,189 28,689 124.01%
Miscellaneous Department Revenue 21,000 124 21,156 156 100.74%
Miscellaneous&Investment Interest 791,700 22,068 343,273 (448,427) 43.36%
Transfers in-#105(h/m tax-CP advertising) 30,000 11,390 11,390 (18,610) 37.97%
Total Recurring Revenues 44,448,300 7,782,728 49,055,380 4,607,080 110.37%
Expenditures
City Council 622,187 53,171 528,342 93,845 84.92%
City Manager 1,031,182 74,752 882,323 148,859 85.56%
City Attorney 707,942 58,316 636,707 71,235 89.94%
Public Safety 26,873,703 1,586,139 25,697,668 1,176,035 95.62%
Deputy City Manager 277,187 19,901 269,178 8,009 97.11%
Finance/IT 1,478,523 122,210 1,322,032 156,491 89.42%
Human Resources 313,316 25,936 300,975 12,341 96.06%
City Hall Operations and Maintenance 296,270 52,010 313,255 (16,985) 105.73%
Community&Public Works-Engineering 1,955,081 203,315 1,607,469 347,612 82.22%
Community&Public Works-Econ Dev 1,119,829 137,868 968,198 151,631 86.46%
Community&Public Works-Bldg&Plan 2,420,414 238,029 2,284,436 135,978 94.38%
Parks&Rec-Administration 337,227 32,884 326,538 10,689 96.83%
Parks&Rec-Maintenance 917,500 145,159 907,903 9,597 98.95%
Parks&Rec-Recreation 242,921 11,620 170,715 72,206 70.28%
Parks&Rec-Aquatics 132,853 22,895 117,023 15,830 88.08%
Parks&Rec-Senior Center 43,447 2,428 28,689 14,758 66.03%
Parks&Rec-CenterPlace 817,359 90,614 714,338 103,021 87.40%
General Government 1,321,111 258,150 1,001,011 320,100 75.77%
Transfers out-#204('16 L TGO bond debt service) 401,450 33,454 401,450 0 100.00%
Transfers out-#309(park capital projects) 160,000 13,333 160,000 0 100.00%
Transfers out-#311 (Pavement Preservation) 982,023 81,835 982,023 0 100.00%
Transfers out-#501 (CenterPlace kitchen reserve) 36,600 3,050 36,600 0 100.00%
Transfers out-#502(insurance premium) 410,000 34,167 410,000 0 100.00%
Total Recurring Expenditures 42,898,125 3,301,235 40,066,870 2,831,255 93.40%
Recurring Revenues Over(Under)
Recurring Expenditures 1,550,175 4,481,493 8,988,510 7,438,335
Page 5
P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 03 31 -2020 12 PRELIMINARY No 4
CITY OF SPOKANE VALLEY,WA Budget Year 2020
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 100.00%
For the Twelve-Month Period Ended December 31,2020
2020
Actual Actual through Budget %of
Budget December December 31 Remaining Budget
#001 -GENERAL FUND-continued
NONRECURRING ACTIVITY
Revenues
Potential Settlement Proceeds 500,000 0 0 (500,000) 0.00%
Grant Proceeds 198,000 13,317 39,169 (158,831) 19.78%
CARES Act Grant 4,352,400 4,294,803 4,352,400 0 100.00%
Total Nonrecurring Revenues 5,050,400 4,308,120 4,391,569 (658,831) 86.95%
Expenditures
City Manager(office furniture for Housing Sery emp) 5,000 0 0 5,000 0.00%
Public Safety(carpet&workstation replacement) 15,000 0 0 15,000 0.00%
Public Safety(full facility generator) 58,310 0 86,109 (27,799) 147.67%
Public Safety(SV Police Athletic League Grant) 0 0 1,263 (1,263) 0.00%
Public Safety(replace HVAC units at Precinct) 60,000 0 0 60,000 0.00%
City Hall Chambers(east wall repairs) 500,000 79,940 351,858 148,142 70.37%
Building(equipment for new code enf officer) 13,700 0 11,579 2,121 84.52%
Community&Public Works(Appleway Trail ED Sti 25,000 2,227 25,000 0 100.00%
Community&Public Works(Housing Action Plan) 100,000 30,536 60,003 39,997 60.00%
Community&Public Works(2020 SMP Periodic Ri 3,000 5,073 17,415 (14,415) 580.50%
Parks&Rec(CenterPlace carpeting) 9,500 0 9,500 0 100.00%
General Government (City Hall generator) 44,993 0 13,590 31,403 30.21%
General Government-IT capital replacements 190,000 16,335 101,389 88,611 53.36%
General Government(Covid-19 Related Costs) 4,352,400 53,543 4,255,977 96,423 97.78%
Transfers out-#101 (Street Fund operations) 350,200 0 0 350,200 0.00%
Transfers out-#122(replenish reserve) 500,000 500,000 500,000 0 100.00%
Transfers out-#309(Browns Park 2019 Imp) 121,298 22,765 22,765 98,533 18.77%
Transfers out-#309(CenterPlace West Lawn) 1,901,581 1,887,746 1,887,746 13,835 99.27%
Transfers out-#309(CenterPlace roof repairs) 810,000 795,656 795,656 14,345 98.23%
Transfers out-#309(Browns Park 2020 Imp) 75,000 75,000 75,000 0 100.00%
Transfers out-#501 (new code enf vehicle) 30,000 27,472 27,472 2,528 91.57%
Total Nonrecurring Expenditures 9,164,982 3,496,292 8,242,321 922,661 89.93%
Nonrecurring Revenues Over(Under)
Nonrecurring Expenditures (4,114,582) 811,828 (3,850,752) 263,830
Excess(Deficit)of Total Revenues
Over(Under)Total Expenditures (2,564,407) 5,293,320 5,137,758 7,702,165
Beginning fund balance 37,427,218 37,427,218
Ending fund balance 34,862,811 42,564,975
Page 6
P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 03 31 -2020 12 PRELIMINARY No 4
CITY OF SPOKANE VALLEY,WA Budget Year 2020
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 100.00%
For the Twelve-Month Period Ended December 31,2020
2020
Actual Actual through Budget %of
Budget December December 31 Remaining Budget
SPECIAL REVENUE FUNDS
#101 -STREET FUND
RECURRING ACTIVITY
Revenues
Telephone Utility Tax 1,521,000 177,939 1,318,630 (202,370) 86.69%
Motor Vehicle Fuel(Gas)Tax 1,715,000 294,023 1,737,864 22,864 101.33%
Multimodal Transportation 113,000 32,960 131,847 18,847 116.68%
Right-of-Way Maintenance Fee 70,000 80,836 93,033 23,033 132.90%
Investment Interest 17,000 63 829 (16,171) 4.88%
Miscellaneous Revenue 10,000 808 2,268 (7,732) 22.68%
Total Recurring Revenues 3,446,000 586,629 3,284,470 (161,530) 95.31%
Expenditures
Wages/Benefits/Payroll Taxes 1,059,613 114,450 954,269 105,344 90.06%
Supplies 146,050 12,578 128,209 17,841 87.78%
Services&Charges 2,426,467 343,965 2,127,456 299,011 87.68%
Snow Operations 543,776 261,388 890,916 (347,140) 163.84%
Intergovernmental Payments 922,000 73,649 753,654 168,346 81.74%
Transfers out-#501 (non-plow vehicle rental) 14,500 1,208 14,500 0 100.00%
Transfers out-#501 (plow replace) 48,500 4,042 48,500 0 100.00%
Total Recurring Expenditures 5,160,906 811,280 4,917,503 243,403 95.28%
Recurring Revenues Over(Under)
Recurring Expenditures (1,714,906) (224,651) (1,633,033) 81,873
NONRECURRING ACTIVITY
Revenues
Insurance Proceeds(traffic signal cabinet) 0 4,486 4,887 4,887 0.00%
Utilities Tax Recovery 0 69,396 69,396 69,396 0.00%
Utilities Tax Interest&Penalties 0 48,286 48,286 48,286 0.00%
Transfers in-#001 350,200 0 0 (350,200) 0.00%
Transfers in-#122 0 364,439 364,439 364,439 0.00%
Transfers in-#312 1,364,706 113,726 1,364,706 0 100.00%
Total Nonrecurring Revenues 1,714,906 600,333 1,851,714 136,808 107.98%
Expenditures
Emergency Traffic Control Repairs 0 4,041 15,647 (15,647) 0.00%
Total Nonrecurring Expenditures 0 4,041 15,647 (15,647) 0.00%
Nonrecurring Revenues Over(Under)
Nonrecurring Expenditures 1,714,906 596,293 1,836,067 121,161
Excess(Deficit)of Total Revenues
Over(Under)Total Expenditures 0 371,641 203,034 203,034
Beginning fund balance 556,265 556,265
Ending fund balance 556,265 759,299
#103-PATHS&TRAILS
Revenues
Motor Vehicle Fuel(Gas)Tax 8,600 1,240 7,330 (1,270) 85.23%
Investment Interest 400 4 71 (329) 17.64%
Total revenues 9,000 1,244 7,400 (1,600) 82.23%
Expenditures
Capital Outlay 0 0 0 0 0.00%
Total expenditures 0 0 0 0 0.00%
Revenues over(under)expenditures 9,000 1,244 7,400 (1,600)
Beginning fund balance 14,115 14,115
Ending fund balance 23,115 21,516
Page 7
P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 03 31 -2020 12 PRELIMINARY No 4
CITY OF SPOKANE VALLEY,WA Budget Year 2020
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 100.00%
For the Twelve-Month Period Ended December 31,2020
2020
Actual Actual through Budget %of
Budget December December 31 Remaining Budget
SPECIAL REVENUE FUNDS-continued
#104-TOURISM FACILITIES HOTEL/MOTEL TAX FUND
Revenues
Tourism Facilities Hotel/Motel Tax 213,000 43,006 283,720 70,720 133.20%
Investment Interest 24,000 600 11,908 (12,092) 49.62%
Transfers in-#105 0 0 0 0 0.00%
Total revenues 237,000 43,606 295,628 58,628 124.74%
Expenditures
Capital Expenditures 0 0 0 0 0.00%
Total expenditures 0 0 0 0 0.00%
Revenues over(under)expenditures 237,000 43,606 295,628 58,628
Beginning fund balance 2,690,945 2,690,945
Ending fund balance 2,927,945 2,986,573
#105-HOTEL/MOTEL TAX FUND
Revenues
Hotel/Motel Tax 346,000 66,267 443,244 97,244 128.11%
Investment Interest 6,000 172 2,705 (3,295) 45.09%
Total revenues 352,000 66,439 445,949 93,949 126.69%
Expenditures
Transfers out-#001 30,000 11,390 11,390 18,610 37.97%
Tourism Promotion 319,000 79,216 154,082 164,918 48.30%
Total expenditures 349,000 90,607 165,472 183,528 47.41%
Revenues over(under)expenditures 3,000 (24,167) 280,477 (89,579)
Beginning fund balance 518,240 518,240
Ending fund balance 521,240 798,716
#106-SOLID WASTE
Revenues
Solid Waste Administrative Fees 225,000 46,156 219,943 5,057 97.75%
Solid Waste Road Wear Fee 1,500,000 277,426 1,537,776 (37,776) 102.52%
Investment Interest 12,000 422 7,804 4,196 65.03%
Total revenues 1,737,000 324,005 1,765,523 (28,523) 101.64%
Expenditures
Transfers out-#311 1,513,532 1,513,532 1,513,532 0 100.00%
Education&Contract Administration 237,000 4,053 65,385 171,615 27.59%
Total expenditures 1,750,532 1,517,585 1,578,917 171,615 90.20%
Revenues over(under)expenditures (13,532) (1,193,580) 186,606 (200,138)
Beginning fund balance 540,182 540,182
Ending fund balance 526,650 726,788
#107-PEG FUND
Revenues
Comcast PEG Contribution 79,000 18,776 76,541 2,459 96.89%
Investment Interest 0 33 596 (596) 0.00%
Total revenues 79,000 18,809 77,138 1,862 97.64%
Expenditures
PEG Reimbursement-CMTV 39,500 0 22,288 17,212 56.43%
Capital Outlay 45,500 0 1,331 44,169 2.93%
Total expenditures 85,000 0 23,619 61,381 27.79%
Revenues over(under)expenditures (6,000) 18,809 53,518 (59,518)
Beginning fund balance 128,255 128,255
Ending fund balance 122,255 181,773
Page 8
P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 03 31 -2020 12 PRELIMINARY No 4
CITY OF SPOKANE VALLEY,WA Budget Year 2020
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 100.00%
For the Twelve-Month Period Ended December 31,2020
2020
Actual Actual through Budget %of
Budget December December 31 Remaining Budget
SPECIAL REVENUE FUNDS-continued
#108-AFFORDABLE&SUPPORTIVE HOUSING TAX FUND
Revenues
Affordable&Supportive Housing Tax 144,750 38,806 151,950 (7,200) 104.97%
Investment Interest 0 27 83 (83) 0.00%
Total revenues 144,750 38,833 152,033 (7,283) 105.03%
Expenditures
Affordable&Supportive Housing Program 0 0 0 0 0.00%
Total expenditures 0 0 0 0 0.00%
Revenues over(under)expenditures 144,750 38,833 152,033 (7,283)
Beginning fund balance 0 0
Ending fund balance 144,750 152,033
#120-CENTER PLACE OPERATING RESERVE FUND
Revenues
Investment Interest 0 0 0 0 0.00%
Transfers in 0 0 0 0 0.00%
Total revenues 0 0 0 0 0.00%
Expenditures
Operations 0 0 0 0 0.00%
Total expenditures 0 0 0 0 0.00%
Revenues over(under)expenditures 0 0 0 0
Beginning fund balance 300,000 300,000
Ending fund balance 300,000 300,000
#121 -SERVICE LEVEL STABILIZATION RESERVE FUND
Revenues
Investment Interest 0 0 0 0 0.00%
Transfers in 0 0 0 0 0.00%
Total revenues 0 0 0 0 0.00%
Expenditures
Operations 0 0 0 0 0.00%
Total expenditures 0 0 0 0 0.00%
Revenues over(under)expenditures 0 0 0 0
Beginning fund balance 5,500,000 5,500,000
Ending fund balance 5,500,000 5,500,000
#122-WINTER WEATHER RESERVE FUND
Revenues
Investment Interest 5,400 5 1,147 (4,253) 21.24%
Transfers in-#001 500,000 500,000 500,000 0 100.00%
Subtotal revenues 505,400 500,005 501,147 (4,253) 99.16%
Expenditures
Snow removal expenses 500,000 0 0 500,000 0.00%
Transfers out-#101 0 364,439 364,439 (364,439) 0.00%
Total expenditures 500,000 364,439 364,439 135,561 72.89%
Revenues over(under)expenditures 5,400 135,565 136,708 (139,813)
Beginning fund balance 23,336 23,336
Ending fund balance 28,736 160,043
Page 9
P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 03 31 -2020 12 PRELIMINARY No 4
CITY OF SPOKANE VALLEY,WA Budget Year 2020
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 100.00%
For the Twelve-Month Period Ended December 31,2020
2020
Actual Actual through Budget %of
Budget December December 31 Remaining Budget
DEBT SERVICE FUNDS
#204-DEBT SERVICE FUND
Revenues
Spokane Public Facilities District 459,500 0 459,500 0 100.00%
Transfers in-#001 401,450 33,454 401,450 0 100.00%
Transfers in-#301 80,375 6,698 80,375 0 100.00%
Transfers in-#302 80,375 6,698 80,375 0 100.00%
Total revenues 1,021,700 46,850 1,021,700 0 100.00%
Expenditures
Debt Service Payments-CenterPlace 459,500 0 459,500 0 100.00%
Debt Service Payments-Roads 160,750 0 160,750 0 100.00%
Debt Service Payments-'16 LTGO Bond 401,450 0 401,450 0 100.00%
Total expenditures 1,021,700 0 1,021,700 0 100.00%
Revenues over(under)expenditures 0 46,850 0 0
Beginning fund balance 0 0
Ending fund balance 0 0
Page 10
P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 03 31 -2020 12 PRELIMINARY No 4
CITY OF SPOKANE VALLEY,WA Budget Year 2020
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 100.00%
For the Twelve-Month Period Ended December 31,2020
2020
Actual Actual through Budget %of
Budget December December 31 Remaining Budget
CAPITAL PROJECTS FUNDS
#301 -CAPITAL PROJECTS FUND
Revenues
REET 1 -Taxes 1,000,000 425,017 1,754,320 754,320 175.43%
Investment Interest 35,000 780 14,742 (20,258) 42.12%
Total revenues 1,035,000 425,798 1,769,062 734,062 170.92%
Expenditures
Transfers out-#204 80,375 6,698 80,375 0 100.00%
Transfers out-#303 872,605 159,620 357,594 515,011 40.98%
Transfers out-#311 (pavement preservation) 772,639 772,639 772,639 0 100.00%
Transfers out-#314 869,008 721,818 1,335,879 (466,871) 153.72%
Total expenditures 2,594,627 1,660,775 2,546,486 48,141 98.14%
Revenues over(under)expenditures (1,559,627) (1,234,977) (777,424) 685,921
Beginning fund balance 2,798,194 2,798,194
Ending fund balance 1,238,567 2,020,770
#302-SPECIAL CAPITAL PROJECTS FUND
Revenues
REET 2-Taxes 1,000,000 425,017 1,754,320 754,320 175.43%
Investment Interest 35,000 1,166 22,425 (12,575) 64.07%
Total revenues 1,035,000 426,184 1,776,745 741,745 171.67%
Expenditures
Transfers out-#204 80,375 6,698 80,375 0 100.00%
Transfers out-#303 518,199 15,880 150,149 368,050 28.98%
Transfers out-#311 (pavement preservation) 772,638 772,638 772,638 0 100.00%
Total expenditures 1,371,212 795,216 1,003,162 368,050 73.16%
Revenues over(under)expenditures (336,212) (369,032) 773,583 373,695
Beginning fund balance 4,391,870 4,391,870
Ending fund balance 4,055,658 5,165,453
Page 11
P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 03 31 -2020 12 PRELIMINARY No 4
CITY OF SPOKANE VALLEY,WA Budget Year 2020
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 100.00%
For the Twelve-Month Period Ended December 31,2020
2020
Actual Actual through Budget %of
Budget December December 31 Remaining Budget
CAPITAL PROJECTS FUNDS-continued
#303 STREET CAPITAL PROJECTS FUND
Revenues
Developer Contribution 1,311,059 69,295 540,325 (770,734) 41.21%
Grant Proceeds 5,940,505 381,973 2,813,485 (3,127,020) 47.36%
Transfers in-#301 872,605 159,620 357,594 (515,011) 40.98%
Transfers in-#302 518,199 15,880 150,149 (368,050) 28.98%
Transfers in-#312 1,781,727 669,888 916,837 (864,890) 51.46%
Investment Interest 0 0 0 0 0.00%
Total revenues 10,424,095 1,296,657 4,778,388 (5,645,707) 45.84%
Expenditures
205 Sprague/Barker Intersection Improvement 195,499 8,761 121,294 74,205 62.04%
249 Sullivan&Wellesley Intersection 150,000 18,065 102,051 47,949 68.03%
259 North Sullivan ITS Project 921,349 3,241 740,384 180,965 80.36%
267 Mission SW-Bowdish to Union 136,075 1,300 1,434 134,641 1.05%
273 Barker/I-90 Interchange 568,655 0 77,865 490,790 13.69%
275 Barker Rd Widening-River to Euclid 1,978,395 18,085 1,193,099 785,296 60.31%
276 Barker Rd Widening-Euclid to Trent 380,269 0 36,176 344,093 9.51%
285 Indiana Ave Pres-Evergreen to Sullivan 354,060 0 235,135 118,925 66.41%
291 Adams Sidewalk Infill Project 444,645 0 279,947 164,698 62.96%
292 Mullen Preservation: Broadway-Mission 0 0 4,822 (4,822) 0.00%
293 2018 CSS Citywide Reflective Signal BP 99,000 31,349 114,526 (15,526) 115.68%
294 Citywide Reflective Post Panels 47,775 21,789 64,703 (16,928) 135.43%
295 Garland Avenue Extension 2,492,371 5,000 1,067,612 1,424,759 42.84%
299 Argonne Rd Concrete Pvmt Indiana to Mont 32,000 22,178 78,931 (46,931) 246.66%
300 Pines&Mission Intersection Improvements 516,000 6,902 57,617 458,383 11.17%
301 Park&Mission Intersection Improvements 152,992 2,794 45,780 107,212 29.92%
302 Ella Sidewalk: Broadway to Alki 371,760 0 325,308 46,452 87.50%
303 S.Conklin Road Sidewalk 124,125 0 110,388 13,737 88.93%
310 Sullivan Rd Overcrossing UP RR Deck Rep. 337,625 53 16,241 321,384 4.81%
313 Barker Road/Union Pacific Crossing 121,500 14,004 52,030 69,470 42.82%
318 Wilbur Sidewalk: Boone to Mission 0 6,452 24,023 (24,023) 0.00%
320 Sullivan Preservation:Sprague-8th 0 187 187 (187) 0.00%
321 Argonne Corridor Impry-North of Knox 0 65 1,067 (1,067) 0.00%
Contingency 1,000,000 0 0 1,000,000 0.00%
Total expenditures 10,424,095 160,224 4,750,619 5,673,476 45.57%
Revenues over(under)expenditures 0 1,136,433 27,769 (11,319,182)
Beginning fund balance 67,402 67,402
Ending fund balance 67,402 95,172
Note: Work performed in the Street Capital Projects Fund for preservation projects is for items such as sidewalk upgrades that were bid
with the pavement preservation work.
Page 12
P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 03 31 -2020 12 PRELIMINARY No 4
CITY OF SPOKANE VALLEY,WA Budget Year 2020
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 100.00%
For the Twelve-Month Period Ended December 31,2020
2020
Actual Actual through Budget %of
Budget December December 31 Remaining Budget
CAPITAL PROJECTS FUNDS-continued
#309-PARKS CAPITAL PROJECTS FUND
Revenues
Grant Proceeds 1,605,583 12,922 1,334,842 (270,741) 83.14%
Transfers in-#001 3,067,879 2,794,499 2,941,166 (126,713) 95.87%
Transfers in-#312 119,373 (162,643) 131,985 12,612 110.57%
Investment Interest 0 0 0 0 0.00%
Miscellaneous Revenues 0 0 (0) (0) 0.00%
Total revenues 4,792,835 2,644,778 4,407,993 (384,842) 91.97%
Expenditures
268 Appleway Trail-Evergreen to Sullivan 1,609,376 16,013 1,433,833 175,543 89.09%
296 Browns Park 2019 Construction Improvements 121,298 0 22,765 98,533 18.77%
304 CenterPlace West Lawn Phase 2 1,901,581 61,380 1,887,746 13,835 99.27%
305 CenterPlace Roof Repair 810,000 157,387 795,656 14,345 98.23%
314 Balfour Park Frontage Improvements 59,850 2,512 22,048 37,802 36.84%
315 Brown's Park 2020 Improvements 62,995 7,354 38,049 24,946 60.40%
316 Balfour Park Improvements-Phase 1 11,000 0 10,947 53 99.51%
Transfers out-#312(park land acquisition) 200,000 200,000 200,000 0 100.00%
Total expenditures 4,776,100 444,646 4,411,043 365,057 92.36%
Revenues over(under)expenditures 16,735 2,200,132 (3,049) (749,899)
Beginning fund balance 78,627 78,627
Ending fund balance 95,362 75,577
#310-CIVIC FACILITIES CAPITAL PROJECTS FUND
Revenues
Investment Interest 17,000 174 3,679 (13,321) 21.64%
Total revenues 17,000 174 3,679 (13,321) 21.64%
Expenditures
Transfers out-#312 16,700 16,700 16,700 0 100.00%
Total expenditures 16,700 16,700 16,700 0 100.00%
Revenues over(under)expenditures 300 (16,526) (13,021) (13,321)
Beginning fund balance 855,985 855,985
Ending fund balance 856,285 842,964
Note: The fund balance includes$839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed
in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of$839,285.10.
Page 13
P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 03 31 -2020 12 PRELIMINARY No 4
CITY OF SPOKANE VALLEY,WA Budget Year 2020
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 100.00%
For the Twelve-Month Period Ended December 31,2020
2020
Actual Actual through Budget %of
Budget December December 31 Remaining Budget
CAPITAL PROJECTS FUNDS-continued
#311 -PAVEMENT PRESERVATION FUND
Revenues
Transfers in-#001 982,023 81,835 982,023 0 100.00%
Transfers in-#106 1,513,532 1,513,532 1,513,532 0 100.00%
Transfers in-#301 772,639 772,639 772,639 0 100.00%
Transfers in-#302 772,638 772,638 772,638 0 100.00%
Grant Proceeds 10,588 14,030 98,281 87,693 928.23%
Developer Contribution 0 0 0 0 0.00%
Investment Interest 0 630 10,960 10,960 0.00%
Total revenues 4,051,420 3,155,305 4,150,073 98,653 102.44%
Expenditures
Pre-Project GeoTech Services 50,000 0 0 50,000 0.00%
Pavement Preservation 4,217,523 0 0 4,217,523 0.00%
248 Sprague Street Pres-Sullivan to Corbin 0 0 (167) 167 0.00%
267 Mission SW-Bowdish to Union 0 10,130 11,563 (11,563) 0.00%
269 Evergreen-Mission Connector to Indiana 0 0 305 (305) 0.00%
284 Argonne Rd. Pres-Valleyway to Broadway 0 0 40 (40) 0.00%
285 Indiana Ave Pres-Evergreen to Sullivan 0 28,275 1,573,860 (1,573,860) 0.00%
286 Broadway Preservation: Havana to Fancher 0 1,883 1,961 (1,961) 0.00%
287 University Pres-Dishman Mica to 16th 0 0 7,500 (7,500) 0.00%
290 2019 Local Access Streets(Midilome) 0 0 7,500 (7,500) 0.00%
292 Mullen Preservation: Broadway-Mission 0 0 5,086 (5,086) 0.00%
297 2019 SCWD#3 Street Preservation 0 0 (3,199) 3,199 0.00%
309 Local Access Streets: Barker Homes 0 637,268 1,138,328 (1,138,328) 0.00%
320 Sullivan Preservation:Sprague-8th 0 8,977 26,889 (26,889) 0.00%
323 Evergreen Road Preservation Project 0 5,228 13,138 (13,138) 0.00%
325 2021 Local Access Streets:South Park Rd 0 324 324 (324) 0.00%
Total expenditures 4,267,523 692,085 2,783,129 1,484,394 65.22%
Revenues over(under)expenditures (216,103) 2,463,220 1,366,944 (1,385,741)
Beginning fund balance 4,425,201 4,425,201
Ending fund balance 4,209,098 5,792,145
#312-CAPITAL RESERVE FUND
Revenues
Transfers in-#309 200,000 200,000 200,000 0 100.00%
Transfers in-#310 16,700 16,700 16,700 0 100.00%
Investment Interest 100,000 1,927 58,187 (41,813) 58.19%
Total revenues 316,700 218,627 274,887 (41,813) 86.80%
Expenditures
Transfers out-#101 1,364,706 113,726 1,364,706 0 100.00%
Transfers out-#303 1,781,727 669,888 916,837 864,890 51.46%
Transfers out-#309 119,373 (162,643) 131,985 (12,612) 110.57%
Transfers out-#314 142,500 122,659 196,888 (54,388) 138.17%
Land Acquisitions 2,091,600 2,091,600 2,095,710 (4,110) 100.20%
Total expenditures 5,499,906 2,835,230 4,706,126 793,780 85.57%
Revenues over(under)expenditures (5,183,206) (2,616,603) (4,431,239) (835,592)
Beginning fund balance 12,936,816 12,936,816
Ending fund balance 7,753,610 8,505,577
Page 14
P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 03 31 -2020 12 PRELIMINARY No 4
CITY OF SPOKANE VALLEY,WA Budget Year 2020
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 100.00%
For the Twelve-Month Period Ended December 31,2020
2020
Actual Actual through Budget %of
Budget December December 31 Remaining Budget
CAPITAL PROJECTS FUNDS-continued
#314-RAILROAD GRADE SEPARATION PROJECTS FUND
Revenues
Grant Proceeds 3,526,378 241,829 3,392,075 (134,303) 96.19%
Leasehold Excise Tax 0 193 546 546 0.00%
Investment Interest 0 45 412 412 0.00%
Transfers in-#301 869,008 721,818 1,335,879 466,871 153.72%
Transfers in-#312 142,500 122,659 196,888 54,388 138.17%
Miscellaneous Revenues 0 1,307 3,704 3,704 0.00%
Total revenues 4,537,886 1,087,850 4,929,503 391,617 108.63%
Expenditures
143 Barker Rd/BNSF Grade Separation 3,405,976 849,220 3,792,655 (386,679) 111.35%
223 Pines Rd Underpass 1,300,000 94,097 1,278,344 21,656 98.33%
311 Sullivan Rd./SR 290 Interchange Project 75,000 59,220 73,615 1,385 98.15%
Total expenditures 4,780,976 1,002,538 5,144,614 (363,638) 107.61%
Revenues over(under)expenditures (243,090) 85,312 (215,111) 755,255
Beginning fund balance 1,008,638 1,008,638
Ending fund balance 765,548 793,526
Page 15
P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 03 31 -2020 12 PRELIMINARY No 4
CITY OF SPOKANE VALLEY,WA Budget Year 2020
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 100.00%
For the Twelve-Month Period Ended December 31,2020
2020
Actual Actual through Budget %of
Budget December December 31 Remaining Budget
ENTERPRISE FUNDS
#402-STORMWATER FUND
RECURRING ACTIVITY
Revenues
Stormwater Management Fees 1,900,000 258,735 1,910,349 10,349 100.54%
Investment Interest 40,000 496 10,244 (29,756) 25.61%
Miscellaneous Revenues 0 0 482 482 0.00%
Total Recurring Revenues 1,940,000 259,231 1,921,075 (18,925) 99.02%
Expenditures
Wages/Benefits/Payroll Taxes 519,582 38,958 412,174 107,408 79.33%
Supplies 14,750 1,631 49,228 (34,478) 333.75%
Services&Charges 1,298,153 265,537 1,180,534 117,619 90.94%
Intergovernmental Payments 37,500 0 40,452 (2,952) 107.87%
Vehicle Rentals-#501 14,000 1,167 14,000 0 100.00%
Total Recurring Expenditures 1,883,985 307,292 1,696,387 187,598 90.04%
Recurring Revenues Over(Under)
Recurring Expenditures 56,015 (48,061) 224,688 168,673
NONRECURRING ACTIVITY
Revenues
Grant Proceeds 59,828 0 304 (59,524) 0.51%
Total Nonrecurring Revenues 59,828 0 304 (59,524) 0.51%
Expenditures
Capital-various projects 500,000 505 15,463 484,537 3.09%
285 Indiana Ave Pres-Evergreen to Sullivan 0 2,874 22,192 (22,192) 0.00%
302 Ella Sidewalk: Broadway to Alki 0 0 60,590 (60,590) 0.00%
303 S.Conklin Road Sidewalk 0 0 29,105 (29,105) 0.00%
309 Local Access Streets: Barker Homes 0 96,700 100,420 (100,420) 0.00%
Watershed Studies 80,000 2,933 48,336 31,664 60.42%
Stormwater Comprehensive Plan 100,000 0 0 100,000 0.00%
Total Nonrecurring Expenditures 680,000 103,012 276,105 403,895 40.60%
Nonrecurring Revenues Over(Under)
Nonrecurring Expenditures (620,172) (103,012) (275,802) 344,370
Excess(Deficit)of Total Revenues
Over(Under)Total Expenditures (564,157) (151,073) (51,114) 513,043
Beginning working capital 2,180,773 2,180,773
Ending working capital 1,616,616 2,129,659
Note: Work performed in the Storm water Fund for preservation projects is for storm water improvements that were bid
with the pavement preservation work.
#403-AQUIFER PROTECTION AREA
Revenues
Spokane County 460,000 223,136 426,234 (33,766) 92.66%
Grant Proceeds 446,700 46,916 60,996 (385,704) 13.65%
Investment Interest 20,000 467 9,135 (10,865) 45.67%
Total revenues 926,700 270,519 496,365 (430,335) 53.56%
Expenditures
Capital-various projects 1,133,571 262,220 494,300 639,271 43.61%
Total expenditures 1,133,571 262,220 494,300 639,271 43.61%
Revenues over(under)expenditures (206,871) 8,299 2,065 (1,069,606)
Beginning working capital 2,118,299 2,118,299
Ending working capital 1,911,428 2,120,365
Page 16
P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 03 31 -2020 12 PRELIMINARY No 4
CITY OF SPOKANE VALLEY,WA Budget Year 2020
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 100.00%
For the Twelve-Month Period Ended December 31,2020
2020
Actual Actual through Budget %of
Budget December December 31 Remaining Budget
INTERNAL SERVICE FUNDS
#501 -ER&R FUND
Revenues
Interfund vehicle lease-#001 28,000 2,333 28,000 0 100.00%
Interfund vehicle lease-#101 14,500 1,208 14,500 0 100.00%
Interfund vehicle lease-#101 (plow replace) 48,500 4,042 48,500 0 100.00%
Interfund vehicle lease-#402 14,000 1,167 14,000 0 100.00%
Transfers in-#001 (CenterPlace kitchen reserve) 36,600 3,050 36,600 0 100.00%
Transfers in-#001 (Code Enforcement Vehicle) 30,000 27,472 27,472 (2,528) 91.57%
Investment Interest 19,000 264 6,074 (12,926) 31.97%
Total revenues 190,600 39,536 175,146 (15,454) 91.89%
Expenditures
Wages/Benefits/Payroll Taxes 0 (19,550) 0 0 0.00%
Small tools&minor equipment 20,000 0 0 20,000 0.00%
Vehicle purchase 30,000 0 27,472 2,528 91.57%
Snow plow purchase 235,000 102,216 227,806 7,194 96.94%
Loader purchase 35,000 28,000 28,000 7,000 80.00%
Total expenditures 320,000 110,666 283,278 36,722 88.52%
Revenues over(under)expenditures (129,400) (71,130) (108,132) (52,175)
Beginning working capital 1,496,093 1,496,093
Ending working capital 1,366,693 1,387,962
#502-RISK MANAGEMENT FUND
Revenues
Investment Interest 0 48 248 248 0.00%
Transfers in-#001 410,000 34,167 410,000 0 100.00%
Total revenues 410,000 34,215 410,248 248 100.06%
Expenditures
Auto&Property Insurance 410,000 0 337,987 72,013 82.44%
Unemployment Claims 0 1,068 7,781 (7,781) 0.00%
Total expenditures 410,000 1,068 345,768 64,232 84.33%
Revenues over(under)expenditures 0 33,147 64,480 (63,984)
Beginning working capital 276,004 276,004
Ending working capital 276,004 340,484
SUMMARY FOR ALL FUNDS
Total of Revenues for all Funds 88,482,520 24,176,474 87,943,122
Per Revenue Status Report 88,482,520 24,176,474 87,943,122
Difference - - -
Total of Expenditures for all Funds 99,088,940 17,977,150 84,854,207
Per Expenditure Status Report 99,088,940 17,977,150 84,854,207
Difference - - -
Total Capital expenditures(included in
total expenditures) 26,140,568 2,678,126 18,012,562
Page 17
P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 03 31 -2020 12 PRELIMINARY No 4
CITY OF SPOKANE VALLEY,WA 3/16/2021
Investment Report
For the Twelve-Month Period Ended December 31, 2020
NW Bank Banner Total
LGIP" CD#2068 CD#9161 Investments
Beginning $ 68,797,546.53 $ 3,075,557.68 $ 0.00 $ 71,873,104.21
Deposits 3,188,789.25 0.00 2,000,000.00 5,188,789.25
Withdrawls 0.00 0.00 0.00 0.00
Interest 17,045.69 3,100.84 0.00 20,146.53
Jan'21 Accrued Interest Receivable (7,914.83) 0.00 0.00 (7,914.83)
Ending $ 71,995,466.64 $ 3,078,658.52 $ 2,000,000.00 $ 77,074,125.16
matures: 7/23/2021 12/9/2021
rate: 0.40% 0.40%
Earnings
Balance Current Period Year to date Budget
001 General Fund $ 40,635,800.86 $ 12,821.56 254,636.26 $ 700,000.00
101 Street Fund 267,635.45 63.36 829.03 17,000.00
103 Trails&Paths 17,947.48 4.25 70.56 400.00
104 Tourism Facilities Hotel/Motel 2,535,966.63 600.42 11,908.00 24,000.00
105 Hotel/Motel 727,224.81 172.18 2,705.24 6,000.00
106 Solid Waste Fund 1,781,337.94 421.75 7,803.98 12,000.00
107 PEG Fund 139,208.05 32.96 596.46 0.00
108 Affordable&Supportive Housing 113,838.28 26.95 82.92 0.00
120 CenterPlace Operating Reserve 0.00 0.00 0.00 0.00
121 Service Level Stabilization Reserve 5,500,000.00 0.00 0.00 0.00
122 Winter Weather Reserve 20,909.47 4.95 1,147.10 5,400.00
301 Capital Projects 3,295,106.28 780.15 14,742.06 35,000.00
302 Special Capital Projects 4,925,811.55 1,166.24 22,425.10 35,000.00
303 Street Capital Projects Fund 0.00 0.00 0.00 0.00
309 Parks Capital Project 0.00 0.00 0.00 0.00
310 Civic Buildings Capital Projects 734,197.67 173.82 3,679.39 17,000.00
311 Pavement Preservation 2,662,451.40 630.37 10,960.24 0.00
312 Capital Reserve Fund 8,139,728.43 1,927.17 58,187.31 100,000.00
313 City Hall Construction Fund 0.00 0.00 0.00 0.00
314 Railroad Grade Separation Projects 188,903.34 44.73 411.51 0.00
402 Stormwater Management 2,095,074.83 496.03 10,244.23 40,000.00
403 Aquifer Protection Fund 1,973,007.91 467.13 9,134.88 20,000.00
501 Equipment Rental &Replacement 1,115,811.95 264.18 6,074.35 19,000.00
502 Risk Management 204,162.83 48.33 248.16 0.00
$ 77,074,125.16 $ 20,146.53 $ 415,886.78 $ 1,030,800.00
"Local Government Investment Pool
Page 18
P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 03 31 -2020 12 PRELIMINARY No 4
CITY OF SPOKANE VALLEY,WA 3/16/2021
Sales Tax Receipts
For the Twelve-Month Period Ended December 31, 2020
Month Difference
Received 2019 2020 $
February 2,530,639.23 2,559,296.59 28,657.36 1.13%
March 1,861,849.29 2,015,206.15 153,356.86 8.24%
April 1,758,550.64 1,897,614.47 139,063.83 7.91%
May 2,208,350.09 1,847,551.89 (360,798.20) (16.34%)
June 2,200,987.91 1,875,335.44 (325,652.47) (14.80%)
July 2,333,320.72 2,570,769.98 237,449.26 10.18%
August 2,530,196.67 2,677,467.88 147,271.21 5.82%
September 2,405,945.26 2,682,700.17 276,754.91 11.50%
October 2,504,583.31 2,540,248.50 35,665.19 1.42%
November 2,422,514.22 2,731,249.99 308,735.77 12.74%
December 2,341,644.57 2,602,181.93 260,537.36 11.13%
January 2,284,009.79 2,451,245.65 167,235.86 7.32%
27,382,591.70 28,450,868.64 1,068,276.94 3.90%
27,382,591.70 28,450,868.64
Sales tax receipts reported here reflect remittances for general sales tax, criminal justice
sales tax and public safety tax.
The sales tax rate for retail sales transacted within the boundaries of the City of Spokane
Valley is 8.9%. The tax that is paid by a purchaser at the point of sale is remitted by the
vendor to the Washington State Department of Revenue who then remits the taxes back to
the various agencies that have imposed the tax. The allocation of the total 8.9%tax rate to
the agencies is as follows:
- State of Washington 6.50%
- City of Spokane Valley 0.85%
- Spokane County 0.15%
- Spokane Public Facilities District 0.10% *
- Criminal Justice 0.10%
- Public Safety 0.10% *— 2.40% local tax
- Juvenile Jail 0.10% *
- Mental Health 0.10% *
- Law Enforcement Communications 0.10% *
- Spokane Transit Authority 0.80%
8.90%
* Indicates voter approved sales taxes
In addition to the .85% reported above that the City receives, we also receive a portion of
the Criminal Justice and Public Safety sales taxes. The distribution of those taxes is
computed as follows:
Criminal Justice: The tax is assessed county-wide and of the total collected, the
State distributes 10%of the receipts to Spokane County, with the remainder
allocated on a per capita basis to the County and the cities within the County.
Public Safety: The tax is assessed county-wide and of the total collected, the
State distributes 60%of the receipts to Spokane County, with the remainder
allocated on a per capita basis to the cities within the County.
Page 19
P:\Finance\Finance Activity Reports\Tax Revenue\Sales Tax\2021\sales tax collections 2021
CITY OF SPOKANE VALLEY,WA \ 4/12/2021
Sales Tax Collections- February
For the years 2012 through 2021
2020 to 2021
Difference
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 $ %
January 1,589,887 1,671,269 1,677,887 1,732,299 1,863,225 1,992,273 2,078,412 2,240,908 2,253,852 2,615,326 361,474 16.04%
February 1,009,389 1,133,347 1,170,640 1,197,323 1,316,682 1,369,740 1,536,252 1,648,657 1,776,898 2,185,876 408,978 23.02%
Collected to date 2,599,276 2,804,616 2,848,527 2,929,622 3,179,907 3,362,013 3,614,664 3,889,565 4,030,750 4,801,202 770,452 19.11%
March 1,067,733 1,148,486 1,201,991 1,235,252 1,378,300 1,389,644 1,564,282 1,549,275 1,687,355 0
April 1,277,621 1,358,834 1,448,539 1,462,096 1,640,913 1,737,933 1,926,551 1,955,470 1,627,596 0
May 1,174,962 1,320,449 1,400,956 1,373,710 1,566,178 1,564,119 1,762,119 1,946,112 1,651,937 0
June 1,290,976 1,389,802 1,462,558 1,693,461 1,641,642 1,751,936 1,871,077 2,067,987 2,291,842 0
July 1,302,706 1,424,243 1,545,052 1,718,428 1,776,653 1,935,028 2,053,961 2,232,342 2,368,495 0
August 1,299,678 1,465,563 1,575,371 1,684,700 1,746,371 1,877,899 1,980,940 2,121,051 2,393,597 0
September 1,383,123 1,466,148 1,552,736 1,563,950 1,816,923 1,946,689 2,019,198 2,223,576 2,258,489 0
October 1,358,533 1,439,321 1,594,503 1,618,821 1,822,998 1,898,067 2,005,836 2,134,985 2,431,920 0
November 1,349,580 1,362,021 1,426,254 1,487,624 1,652,181 1,768,817 1,925,817 2,064,504 2,317,685 0
December 1,323,189 1,408,134 1,383,596 1,441,904 1,664,983 1,856,989 1,918,411 2,019,895 2,178,815 0
Total Collections 15,427,377 16,587,617 17,440,083 18,209,568 19,887,049 21,089,134 22,642,856 24,204,762 25,238,481 4,801,202
Budget Estimate 14,210,000 15,250,000 16,990,000 17,628,400 18,480,500 19,852,100 20,881,900 22,917,000 21,784,000 22,220,000
Actual over(under)budg 1,217,377 1,337,617 450,083 581,168 1,406,549 1,237,034 1,760,956 1,287,762 3,454,481 (17,418,798)
Total actual collections
as a%of total budget 108.57% 108.77% 102.65% 103.30% 107.61% 106.23% 108.43% 105.62% 115.86% n/a
%change in annual
total collected 3.89% 7.52% 5.14% 4.41% 9.21% 6.04% 7.37% 6.90% 4.27% n/a
%of budget collected
through February 18.29% 18.39% 16.77% 16.62% 17.21% 16.94% 17.31% 16.97% 18.50% 21.61%
%of actual total collected
through February 16.85% 16.91% 16.33% 16.09% 15.99% 15.94% 15.96% 16.07% 15.97% n/a
Chart Reflecting History of Collections through the Month of February
February
6,000,000 ■February
■January
5,000,000
4,000,000
3,000,000 •
2,000,000
1,000,000
0 1
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Page 20
P:\Finance\Finance Activity Reports\Tax Revenue\Lodging Tax\2021\105 hotel motel tax 2021
CITY OF SPOKANE VALLEY,WA 4/12/2021
Hotel/Motel Tax Receipts through- February
Actual for the years 2012 through 202 pri
1
tMll'00
!`d 2020 to 2021
Difference
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 $ %
January 21,442 24,185 25,425 27,092 31,887 27,210 28,752 31,865 36,203 26,006 (10,197) (28.17%)
February 21,549 25,975 26,014 27,111 27,773 26,795 28,878 32,821 31,035 31,041 6 0.02%
Total Collections 42,991 50,160 51,439 54,203 59,660 54,005 57,630 64,686 67,238 57,047 (10,191) (15.16%)
March 25,655 27,739 29,384 32,998 34,330 31,601 31,906 40,076 37,395 0
April 52,130 40,979 48,246 50,455 52,551 52,242 57,664 59,117 24,959 0
May 37,478 40,560 41,123 44,283 50,230 50,112 51,777 53,596 16,906 0
June 43,971 47,850 52,618 56,975 55,060 60,637 62,048 73,721 28,910 0
July 52,819 56,157 61,514 61,809 65,007 69,337 71,865 84,628 41,836 0
August 57,229 63,816 70,384 72,697 73,700 76,972 79,368 91,637 49,772 0
September 64,299 70,794 76,100 74,051 70,305 80,173 79,661 97,531 59,116 0
October 43,699 43,836 45,604 49,880 55,660 56,631 61,826 77,932 50,844 0
November 39,301 42,542 39,600 42,376 46,393 47,090 52,868 59,252 39,694 0
December 30,432 34,238 33,256 41,510 33,478 37,180 40,363 41,675 26,573 0
Total Collections 490,004 518,672 549,267 581,237 596,374 615,980 646,976 743,851 443,243 57,047
Budget Estimate 430,000 490,000 530,000 550,000 580,000 580,000 580,000 600,000 346,000 346,000
Actual over(under)budg 60,004 28,672 19,267 31,237 16,374 35,980 66,976 143,851 97,243 (288,953)
Total actual collections
as a%of total budget 113.95% 105.85% 103.64% 105.68% 102.82% 106.20% 111.55% 123.98% 128.10% n/a
%change in annual
total collected 7.08% 5.85% 5.90% 5.82% 2.60% 3.29% 5.03% 14.97% (40.41%) n/a
%of budget collected
through February 10.00% 10.24% 9.71% 9.86% 10.29% 9.31% 9.94% 10.78% 19.43% 16.49%
%of actual total collected
through February 8.77% 9.67% 9.37% 9.33% 10.00% 8.77% 8.91% 8.70% 15.17% n/a
Chart Reflecting History of Collections through the Month of February
February
80,000
70,000
60,000 -
50,000
40,000
•February
■January
30,000
10,000
10,000
0 ,
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Page 21
P:\Finance\Finance Activity Reports\Tax Revenue\REET\2021\301 and 302 REET for 2021
CITY OF SPOKANE VALLEY,WA 4/12/2021
1st and 2nd 1/4% REET Collections through February
Actual for the years 2012 through 2021
2020 to 2021
Difference
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 $ %
January 46,359 56,898 61,192 96,141 104,446 153,661 239,437 120,809 212,512 277,311 64,799 30.49%
February 56,115 155,226 67,049 103,508 83,583 124,514 146,892 199,209 242,927 283,644 40,717 16.76%
Collected to date 102,473 212,124 128,240 199,649 188,030 278,175 386,329 320,018 455,439 560,955 105,516 23.17%
March 71,730 72,172 81,724 165,868 220,637 282,724 310,562 193,913 203,774 0
April 86,537 90,377 105,448 236,521 205,654 169,060 218,842 347,528 197,928 0
May 111,627 116,165 198,870 165,748 192,806 202,734 646,397 263,171 258,784 0
June 124,976 139,112 106,676 347,421 284,897 248,768 277,424 465,044 329,801 0
July 101,049 128,921 208,199 217,375 248,899 449,654 302,941 327,636 234,040 0
August 106,517 117,150 172,536 202,525 231,200 472,420 261,626 300,312 365,838 0
September 63,517 174,070 152,323 179,849 178,046 187,348 259,492 335,824 381,224 0
October 238,095 117,806 123,505 128,833 253,038 207,895 584,792 225,216 381,163 0
November 104,886 78,324 172,227 129,870 186,434 229,800 263,115 319,161 370,449 0
December 74,300 75,429 117,682 157,919 164,180 278,995 288,912 235,726 479,586 0
Total distributed by Spokane County 1,185,707 1,321,650 1,567,429 2,131,578 2,353,822 3,007,573 3,800,432 3,333,549 3,658,026 560,955
Budget estimate 875,000 975,000 1,100,000 1,400,000 2,000,000 2,000,000 3,000,000 2,800,000 2,000,000 2,000,000
Actual over(under)budget 310,707 346,650 467,429 731,578 353,822 1,007,573 800,432 533,549 1,658,026 (1,439,045)
Total actual collections
as a%of total budget 135.51% 135.55% 142.49% 152.26% 117.69% 150.38% 126.68% 119.06% 182.90% n/a
%change in annual
total collected 23.22% 11.47% 18.60% 35.99% 10.43% 27.77% 26.36% (12.28%) 9.73% n/a
%of budget collected
through February 11.71% 21.76% 11.66% 14.26% 9.40% 13.91% 12.88% 11.43% 22.77% 28.05%
%of actual total collected
through February 8.64% 16.05% 8.18% 9.37% 7.99% 9.25% 10.17% 9.60% 12.45% n/a
Chart Reflecting History of Collections through the Month of February
February
600,000 •February
■January
500,000
400,000
300,000
200,000
100,000
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
'age 22
P:\Finance\Finance Activity Reports\Debt Capacity\2021\debt capacity 2020
CITY OF SPOKANE VALLEY,WA 3/22/2021
Debt Capacity
2020 Assessed Value for 2021 Property Taxes 11,553,065,482
Maximum Outstanding Remaining
Debt as of Debt ok
Capacity 12/31/2020 Capacity Utilized
Voted(UTGO) 1.00%of assessed value 115,530,655 0 115,530,655 0.00%
Nonvoted(LTGO) 1.50%of assessed value 173,295,982 11,120,000 162,175,982 6.42%
Voted park 2.50%of assessed value 288,826,637 0 288,826,637 0.00%
Voted utility 2.50%of assessed value 288,826,637 0 288,826,637 0.00%
866,479,911 11,120,000 855,359,911 1.28%
2014 LTGO Bonds
Road& LTGO Bonds
Period Street 2016 LTGO Grand
Ending CenterPlace Improvements Total Bonds Total
12/1/2014 225,000 135,000 360,00 0 360,000
Bonds 12/1/2015 175,000 125,000 300,00 0 300,000
Repaid 12/1/2016 185,000 130,000 315,000 75,000 390,000
12/1/2017 190,000 130,000 320,000 150,000 470,000
12/1/2018 230,000 135,000 365,000 155,000 520,000
12/1/2019 255,000 140,000 395,000 160,000 555,000
12/1/2020 290,000 140,000 430,000 165,000 595,000
1,550,000 935,000 2,485,000 705,000 3,190,000
12/1/2021 320,000 145,000 465,000 170,000 635,000
12/1/2022 350,000 150,000 500,000 175,000 675,000
12/1/2023 390,000 155,000 545,000 180,000 725,000
12/1/2024 430,000 0 430,000 185,000 615,000
12/1/2025 465,000 0 465,000 195,000 660,000
12/1/2026 505,000 0 505,000 900,000 705,000
12/1/2027 395,000 0 395,000 "05,000 600,000
12/1/2028 300,000 0 300,000 15,000 515,000
12/1/2029 245,000 0 245,000 2'0,000 465,000
12/1/2030 225,000 0 225,000 2. ,000 450,000
Bonds 12/1/2031 180,000 0 180,000 23.,000 415,000
Remaining 12/1/2032 130,000 0 130,000 246,000 370,000
12/1/2033 165,000 0 165,000 250,000 415,000
12/1/2034 0 0 0 260,100 260,000
12/1/2035 0 0 0 270,600 270,000
12/1/2036 0 0 0 280,010 280,000
12/1/2037 0 0 0 290,060 290,000
12/1/2038 0 0 0 305,00' 305,000
12/1/2039 0 0 0 315,001 315,000
12/1/2040 0 0 0 330,000 330,000
12/1/2041 0 0 0 340,000 340,000
12/1/2042 0 0 0 355,000 355,000
12/1/2043 0 0 0 365,000 365,000
12/1/2044 0 0 0 375,000 375,000
12/1/2045 0 0 0 390,000 390,000
4,100,000 450,000 4,550,000 6,570,000 11,120,000
5,650,000 1,385,000 7,035,000 7,275,000 14,310,000
Page 23
P:\Finance\Finance Activity Reports\Tax Revenue\MVFT\2021\motor vehicle fuel tax collections 2021
CITY OF SPOKANE VALLEY,WA 4/12/2021
Motor Fuel(Gas)Tax Collections- February
For the years 2012 through 2021
2020 to 2021
Difference
2012 2013 2014 I 2015 2016 2017 2018 2019 2020 2021 $ %
January 159,607 146,145 152,906 152,598 163,918 150,654 162,359 148,530 152,686 143,576 (9,110) (5.97%)
February 135,208 145,998 148,118 145,455 163,037 164,807 175,936 181,823 170,461 150,882 (19,579) (11.49%)
Collected to date 294,815 292,143 301,024 298,053 326,955 315,461 338,295 330,353 323,147 294,458 (28,689) (8.88%)
March 144,297 135,695 131,247 140,999 145,537 138,205 139,826 131,009 146,280 0
April 153,546 156,529 156,269 157,994 167,304 168,000 168,796 144,080 90,589 0
May 144,670 151,595 156,850 156,259 171,829 174,211 193,986 185,669 130,168 0
June 159,827 167,479 161,965 164,872 157,737 174,838 144,308 175,985 128,359 0
July 160,565 155,348 157,805 168,205 177,427 177,019 194,267 169,733 138,932 0
August 164,050 173,983 172,308 186,277 177,567 195,780 205,438 195,107 136,633 0
September 171,651 195,397 173,299 174,505 194,640 184,342 180,874 180,605 195,550 0
October 153,022 133,441 160,539 161,520 166,369 163,780 158,062 162,187 160,272 0
November 162,324 164,303 165,871 181,771 176,178 194,814 199,282 196,240 175,980 0
December 138,223 142,140 141,298 153,338 152,787 154,298 148,960 155,728 119,282 0
Total Collections 1,846,990 1,868,053 1,878,475 1,943,793 2,014,330 2,040,748 2,072,094 2,026,696 1,745,192 294,458
Budget Estimate 1,905,800 1,868,900 1,866,400 1,867,700 2,013,400 2,048,900 2,061,100 2,039,500 1,715,000 2,062,000
Actual over(under)budg (58,810) (847) 12,075 76,093 930 (8,152) 10,994 (12,804) 30,192 (1,767,542)
Total actual collections
as a%of total budget 96.91% 99.95% 100.65% 104.07% 100.05% 99.60% 100.53% 99.37% 101.76% n/a
%change in annual
total collected (0.58%) 1.14% 0.56% 3.48% 3.63% 1.31% 1.54% (2.19%) (13.89%) n/a
%of budget collected
through February 15.47% 15.63% 16.13% 15.96% 16.24% 15.40% 16.41% 16.20% 18.84% 14.28%
%of actual total collected
through February 15.96% 15.64% 16.02% 15.33% 16.23% 15.46% 16.33% 16.30% 18.52% n/a
Chart Reflecting History of Collections through the Month of February
February
■February
400,000
1.January
350,000
300,000 -
250,000
200,000
150,000
100,000
50,000
0
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Page 24
P:\Finance\Finance Activity Reports\Tax Revenue\Telephone Tax\2021\telephone utility tax collections 2021
CITY OF SPOKANE VALLEY,WA 4/12/2021
Telephone Utility Tax Collections- February
For the years 2012 through 2021Mil 2020 to 2021
Difference
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 $ %
January 193,818 217,478 210,777 177,948 182,167 162,734 130,196 136,615 123,292 7,399 (115,893) (94.00%)
February 261,074 216,552 205,953 212,845 173,971 163,300 164,060 132,538 121,596 155,911 34,315 28.22%
Collected to date 454,892 434,030 416,730 390,793 356,138 326,034 294,256 269,153 244,888 163,310 (81,578) (33.31%)
March 234,113 223,884 208,206 174,738 177,209 162,536 158,416 138,727 121,938 0
April 229,565 214,618 206,038 214,431 171,770 157,285 146,519 126,455 120,016 0
May 227,469 129,270 210,010 187,856 174,512 161,506 149,434 135,704 118,018 0
June 234,542 293,668 210,289 187,412 170,450 156,023 150,780 129,602 117,905 0
July 226,118 213,078 205,651 190,984 174,405 157,502 147,281 130,723 120,922 0
August 228,789 211,929 205,645 185,172 171,909 150,644 148,158 127,303 112,351 0
September 227,042 210,602 199,193 183,351 170,476 155,977 141,290 128,018 91,866 0
October 225,735 205,559 183,767 183,739 166,784 153,075 142,925 127,214 90,272 0
November 225,319 212,947 213,454 175,235 166,823 151,208 139,209 125,027 88,212 0
December 221,883 213,097 202,077 183,472 168,832 161,115 140,102 126,226 92,242 0
Total Collections 2,735,467 2,562,682 2,461,060 2,257,183 2,069,308 1,892,905 1,758,370 1,564,152 1,318,630 163,310
Budget Estimate 3,000,000 2,900,000 2,750,000 2,565,100 2,340,000 2,000,000 1,900,000 1,600,000 1,521,000 1,431,000
Actual over(under)budg (264,533) (337,318) (288,940) (307,917) (270,692) (107,095) (141,630) (35,848) (202,370) (1,267,690)
Total actual collections
as a%of total budget 91.18% 88.37% 89.49% 88.00% 88.43% 94.65% 92.55% 97.76% 86.69% n/a
%change in annual
total collected (8.24%) (6.32%) (3.97%) (8.28%) (8.32%) (8.52%) (7.11%) (11.05%) (15.70%) n/a
%of budget collected
through February 15.16% 14.97% 15.15% 15.24% 15.22% 16.30% 15.49% 16.82% 16.10% 11.41%
%of actual total collected
through February 16.63% 16.94% 16.93% 17.31% 17.21% 17.22% 16.73% 17.21% 18.57% n/a
Chart Reflecting History of Collections through the Month of February
February ■February
500,000 - •January
450,000
400,000
350,000
300,000
250,000
200,000
150,000
100,000
50,000
0 ,
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Page 25