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2021, 06-15 Special Budget WorkshopAGENDA SPOKANE VALLEY CITY COUNCIL SPECIAL MEETING Budget Workshop Tuesday, June 15, 2021 8:30 a.m. City Hall Council Chambers 10210 East Sprague, Spokane Valley, Washington (Please Silence Your Cell Phones during the Meeting) Join the Zoom WEB Meeting CALL TO ORDER WELCOME: Mayor Wick ROLL CALL WORKSHEET OVERVIEW: Mark Calhoun / Chelsie Taylor (7M) 1. City Council - Mark Calhoun / Council (10 min) 2. City Manager — Mark Calhoun (10 min) 3. City Attorney — Cary Driskell (10 min) 4. Public Safety (20 min) a) Spokane Valley Police Department — Dave Ellis / Morgan Koudelka b) Court, Jail & Other Public Safety Contracts — Morgan Koudelka 5. Deputy City Manager — John Hohman (10 min) 6. Finance & Information Technology — Chelsie Taylor} (15 min) 7. General Government — Chelsie Taylor 8. Human Resources — John Whitehead (10 min) 9. Community & Public Works — Building & Planning — Jenny Nickerson (10 min) 10. Community & Public Works — Engineering — Bill Helbig (10 min) 11. Community & Public Works — Economic Development — Mike Basinger (10 min) 12. City Hall Operations & Maintenance — John Bottelli (10 min) 13. Parks & Recreation — John Bottelli (15 min) Lunch Break - approximately 12:00 — 12:30 (Note: Council and Staff will move to the 2nd floor Multipurpose Room for lunch and reconvene in the Council Chambers at 12:30pm) 14. Supplemental Budget Requests — Chelsie Taylor / Mark Calhoun (25 min) 15. Street Operations & Maintenance Fund — Bill Helbig / John Hohman — (30 min) 16. Stormwater Fund — Bill Helbig — (10 min) 17. General Fund — Fund Balance — Chelsie Taylor 18. Potential & Pending Capital Projects — Mark Calhoun / Chelsie Taylor 19. Fiscal Policies — Mark Calhoun 20. Council Goals — Mark Calhoun / Council 21. Advance Agenda Adjourn Note: There are no public comments at Council Study Sessions or Workshops. During meetings held by the City of Spokane Valley Council, the Council reserves the right to take "action" on any items listed or subsequently added to the agenda. The term "action" means to deliberate, discuss, review, consider, evaluate, or make a collective positive or negative decision. P:\Finance\2022 Budget\Budget Worksheets\2022 calendar CITY OF SPOKANE VALLEY, WA 2022 BUDGET CALENDAR When 6/8/2021 What April 6 - Red -line draft Business Plan narratives; and/or changes / additions l deletions to goals; workload indicators; performance measures for City Mgr. review. April 6 - Request from departments their detailed revenue and expense estimates for 2022. April 7 2021 2020 2019 Budget Budget Budget timeline timeline timeline Apr 26 - 30 May 14 May 14 May 18 June 10 April 7 April 8 April 2 April 8 Aprils - Department Directors review Preliminary (red lined) Business Plan and Budget Apr 27 - 30 Apr 29 - May 2 Apr 30 - May 3 requests with City Manager and Finance Director. Discussion to include revenues and expenditures. Departments submit Draft Business Plan to Manager's Office. May 15 May 10 May 8 Departments submit 2022 revenue estimates and complete expenditure May 15 May 10 May 11 worksheets including 3%, 6% and 9% reductions with text regarding consequences. - City Manager, Finance Director review budget proposals. May 19 May 16 May 17 2022 Budget worksheets to Council. July 30 June 6 Juno 8 June 15 Council Workshop - 2022 Budget workshop with Council. August 4 June 11 June 12 July 16 - Departments submit to Finance Department updates for 2022 Budget July 17 July 19 July 20 document narratives including 2021 accomplishments and 2022 goals. Juiy 16 - Review capital project status with Public Works. July 17 July 19 July 20 Juiy 20 Formal Council Meeting Admin Report - Council goals & priorities for use of lodging tax August 10 Formal Council Meeting - Motion on Council goals & priorities for use of lodging tax August 17 Council Study Session - Admin Report: Council 2022 Budget Goals August 24 Formal Council Meeting - Admin Report: 2022 Budget - Estimated revenues and expenditures September 14 Formal Council Meeting - Public Hearing #1 on 2022 revenues including **** - City Council Motion Consideration - set 2022 Budget hearing for October 12 September 21 Council Study Session - Outside Agency presentations (5 min max each) October 5 Council Study Session - City Manager presentation of 2022 Preliminary Budget. October 12 Formal Council Meeting - Public Hearing #2 on 2022 Budget. - Admin Report - 2021 Budget Amendment October 26 Formal Council Meeting - Public Hearing on 2021 Budget Amendment - First reading of the 2021 Budget Amendment Ordinance. - First reading of the 2022 Budget. Ordinance. - Council motion to award Outside Agency grants November 9 Formal Council Meeting - Public Hearing #3 on final 2022 Budget. - Second reading of the 2021 Budget Amendment Ordinance. - Second reading of the 2022 Budget Ordinance. Admin Report - LTAC recommendations to Council November 23 Formal Council Meeting - Admin Report - 2022 Fee Resolution July 14 July 16 July 17 July 28 Juiy 30 July 31 August 18 August 20 August 21 September 8 August 20 August 21 September 22 September 10 September 11 September 22 September 10 September 11 September 29 September 17 September 18 September 15 September 17 September 18 October 13 September 24 September 25 October 27 October 27 October 27 October 8 October 8 October 1 October 9 October 9 October 2 November 10 October 22 October 23 November 10 October 22 October 23 November 24 October 22 Qctober 23 November 24 October 22 October 23 October 20 October 22 October 23 November 24 November 12 November 13 N/A November 12 November 13 December 8 November 12 November 13 November 24 November 12 November 13 December 8 November 19 November 20 November 29 - Deliver property tax ordinance to County. November 20 November 18 November 14 December 14 Council Studv Session - City Council Motion Consideration: Award Lodging Tax for 2022 - 2022 Fee Resolution adoption if changes are needed. December 8 December 10 December 11 December 22 December 10 December 11 December 23 - 2022 Budget submitted to County. December 20 December '19 December '18 February 2022 - Publish 2022 Business Plan February 2021 February 2020 February 2019 "*" City Clerk will post appropriate notice in newspaper. 2021 06 08 Page 1 of 8 P:11. General GovernancelBudget12022 Budget1018.014 Finance\budget summary 2021 06 15 CITY OF SPOKANE VALLEY, WA General Fund #001 2022 Budget RECURRING ACTIVITY 2021 Amended Budget Revenues Property Tax Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice Gambling Tax and Leasehold Excise Tax Franchise Fees/Business Registration State Shared Revenues Fines and Forfeitures/Public Safety Community and Public Works Recreation Program Revenues Miscellaneous Department Revenue Miscellaneous & Investment Interest Transfer -in - #105 (h/m tax-CP advertising) Total Recurring Revenues Expenditures City Council City Manager City Attorney Public Safety Deputy City Manager Finance / IT Human Resources City Hall Operations and Maintenance Community & Public Works - Engineering Community & Public Works - Economic Dev Community & Public Works - Building & Plannin Parks & Rec - Administration Parks & Rec - Maintenance. Parks & Rec - Recreation Parks & Rec - Aquatics Parks & Rec - Senior Center Parks & Rec - CenterPlace General Government Transfers out - #204 (2016 LTGO debt service) Transfers out - #309 (parks capital projects) Transfers out - #311 (pavement preservation) Transfers out - #501 (CenterPlace kitchen reserve; Transfers out - #502 (insurance premium) Total Recurring Expenditures Recurring Revenues Over (Under) Recurring Expenditures 12,724,200 25,200,000 1,160, 000 2,040, 000 384,000 1,215, 000 1,760,000 1,010,200 1,908,719 643,600 21,000 592,500 30,000 48, 689,219 638,672 1,163, 839 718,593 28,383,761 284,844 1,500,659 318,540 373,601 2,098,642 1,097,061 2,414,558 355,427 940,003 328,534 510,053 35,403 972,214 1,297, 380 401,500 160,000 991,843 36,600 425,000 45,446,727 6/15/2021 2022 Proposed Budget $ Inc (Dec) % Inc (Dec) 13,024,900 27,720,000 1,276,000 2,244,000 365,000 1,215,000 1,820,000 529,200 2,636,200 652,400 21,000 288,500 30,000 300,700 2,520,000 116,000 204,000 (19, 000) 0 60,000 (481,000) 727,481 8,800 0 (304,000) 0 2.36% 10.00% 10.00% 10.00% -4.95% 0.00% 3.41% -47.61 % 38.11% 1.37% 0.00% -51.31% 0.00% 51,822,200 3,132,981 6.43% 645,170 1,204, 867 747,890 29,639,434 295,477 1,520,723 330,321 400,020 2,228,551 1,188,268 2,566,775 351,018 950,455 331,487 541,553 36,801 972,554 1,281,343 401,400 160,000 1,001,800 0 450,000 6,498 41,028 29,297 1,255,673 10,633 20,064 11,781 26,419 129,909 91,207 152,217 (4,409) 10,452 2,953 31,500 1.02% 3,53% 4.08% 4.42% 3.73% 1.34% 3.70% 7.07% 6.19% 8.31 6.30% -1.24% 1.11% 0.90% 6.18% 1,398 3.95% 340 0.03% . (16,037) -1.24% (100) -0.02% 0 0.00% 9,957 1.00% (36,600) -100.00% 25,000 5.88% 47,245,907 1,799,180 3.96% 3,242,492 4,576,293 373,333 6.65% 42,234 1.34% (17,780) -0.54% 001 Page 2 of 8 P:11. Genera! Governance\Budget12022 Budget\018.014 Finance\budget summary 2021 06 15 CITY OF SPOKANE VALLEY, WA General Fund #001 2022 Budget NONRECURRING ACTIVITY Revenues Grant Proceeds (Shoreline Master Plan) Grant Proceeds (FEMA) Total Nonrecurring Revenues Expenditures 2021 Amended Budget 25,000 24,000 49,000 6/15/2021 2022 Proposed Budget $ Inc (Dec) °t° Inc (Dec) 0 (25,000) -100.00% 0 (24,000) -100.00% 0 (49,000)-100.00% General Government - IT capital replacements 212,800 136,000 (76,800) -36.09% City Manager (office furniture for Housing Sery emp 5,000 0 (5,000) -100.00% Public Safety (replace HVAC units at Precinct) 62,000 0 (62,000) -100.00% Public Safety (replace handguns) 37,500 0 (37,500)-100.00% Public Safety (radar trailer) 11,400 0 (11,400) -100.00% Public Safety (Precinct access control gate) 20,000 0 (20,000) -100.00% Public Safety (Precinct fire panel replacement) 10,000 0 (10,000) -100.00% Public Safety (DEMS/Tasers/BodyCams) 109,608 0 (109,608) -100.00% Economic Dev (Ecology SMP Update) 25,000 0 (25,000) -100.00% Windstorm 2021 Cleanup Costs 32,000 0 (32,000) -100.00% Transfers out - #101 (Street Fund operations) 2,552,600 2,683,519 130,919 5.13% Transfers out - #122 (replenish reserve) 364,440 0 (364,440) -100.00% Transfers out - #309 (CenterPlace west lawn) 14,876 0 (14,876) -100.00% Transfers out-#309 (CenterPlace roof repairs) 12,227 0 (12,227) -100.00% Transfers out - #312 ('19 fund bal >50%) 11,126,343 0 (11,126,343) -100.00% Total Nonrecurring Expenditures 14,595,794 2,819,519 (11,776,275) -80.68% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance (14,546,794) (2,819,519) (11,304,302) 1,756,774 42,516,032 31,211,730 31,211,730/ 32,968,504 Ending fund balance as a percent of recurring expenditures = 69.78% Recurring Expenditures Public Safety Al! other departments 28,383,761 29,639,434 1,255,673 4.42% 62.73% 17,062,966 17,606,473 543,507 3.19% 37.27% 45,446,727 47,245,907 1,799,180 3.96% 100.00% 001 Page 3 of 8 P:11. General GovernancelBudget12022 Budget1018.014 Finance1001 compare 2021 and 2022 CITY OF SPOKANE VALLEY, WA 2022 Budget General Fund Department Changes from 2021 to 2022 City Council Wages, Payroll Taxes & Benefits Supplies Services & Charges Total City Manager Wages, Payroll Taxes & Benefits Supplies Services & Charges Total City Attorney Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Public Safety Non -Departmental (Fines & Forfeits) Wages/Payroll Taxes/Benefits Supplies Other Services and Charges Intergovernmental Services Total Deputy City Manager Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Finance/IT Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Human Resources Wages, Payroll Taxes & Benefits Supplies Services & Charges Total City Hall Operations & Maintenance Wages, Payroll Taxes & Benefits Supplies Services & Charges Total 2021 Amended Budget 308,372 5,500 324,800 2022 Budget 314,570 5,500 325,100 638,672 645,170 1,087,699 6,800 69,340 1,123,467 6,800 74,600 1,163,839 1,204,867 627,353 4,185 87,055 655,734 3,505 88,651 718,593 747,890 485,900 19,000 52,000 277,715 27, 549,146 28,383,761 243,944 700 40,200 0 23,126 37,100 313,300 29,265,908 29,639,434 254,877 600 40,000 284,844 295,477 1,476,684 3,000 20,975 1,488,823 3,400 28,500 1,500,659 1,520,723 293,505 1,000 24,035 302,561 1,200 26,560 318,540 330,321 179,101 27,000 167,500 205,520 27,000 167,500 373,601 400,020 Difference Between 2021 and 2022 Increase (Decrease) 6,198 0 300 2.01% 0.00% 0.09% 6,498 1.02% 35,768 0 5,260 3.29% 0.00% 7.59% 41,028 3.53% 28,381 4.52% (680) (16.25%) 1,596 1.83% 29,297 4.08% (485, 900) 4,126 (14,900) 35,585 1,716,762 1,255,673 (100.00%) 21.72% (28.65%) 12.81 % 6.23% 4.42% 10,933 4.48% (100) (14.29%) (200) (0.50%) 10,633 3.73% 12,139 400 7,525 0.82% 13.33% 35.88% 20,064 1.34% 9,056 200 2,525 3.09% 20.00% 10.51% 11,781 3.70% 26,419 0 0 14.75% 0.00% 0.00% 26,419 7,07% (Continued to next page) Page 4 of 8 P:11. General GovernancelBudget12022 Budget1018.014 Finance1001 compare 2021 and 2022 CITY OF SPOKANE VALLEY, WA 2022 Budget General Fund Department Changes from 2021 to 2022 (Continued from previous page) Parks & Rec- CenterPlace Wages, Payroll Taxes & Benefits Supplies Services & Charges Total General Government Wages, Payroll Taxes & Benefits Supplies Services & Charges Intergovernmental Services Capital outlays Total Transfers out - #204 debt service Transfers out - #309 park capital pros Transfers out - #311 Pavement Preservation Transfers out - #501 CenterPlace Kitchen Reserve Transfers out - #502 Total recurring expenditures Summary by Category 2021 Amended Budget 542,938 85,537 343,739 2022 Budget Difference Between 2021 and 2022 Increase (Decrease) pro 553,141 10,203 1.88% 83,774 (1,763) (2.06%) 335,639 (8,100) (2.36%) 972,214 972,554 340 0.03% 0 0 0 0.00% 81,400 159,413 78,013 95.84% 813,050 829,000 15,950 1.96% 372,930 262,930 (110,000) (29.50%) 30,000 30,000 0 0.00% 1,297,380 1,281,343 (16,037) (1.24%) 401,500 401,400 (100) (0.02%) 160,000 160,000 0 0.00% 991,843 1,001,800 9,957 1.00% Wages, Payroll Taxes & Benefits Supplies Services & Charges Transfers out - #204 Transfers out - #309 Transfers out - #311 - Pavement Preser Transfers out - #501 Transfers out - #502 Non -Departmental (fines & forfeits) Intergovernmental Svc (public safety) Intergovernmental Svc Capital outlay 36,600 0 425,000 450,000 45,446,727 47,245,907 9,932,182 357,122 4,704,504 401,500 160,000 991,843 36,600 425,000 485,900 27, 549,146 372,930 30,000 10,305,906 423,042 4,944,921 401,400 160,000 1,001,800 0 450,000 0 29,265,908 262,930 30,000 (36,600) (100.00%) 25,000 5, 88% 1,799,180 3.96% 373,724 3.76% 65,920 18.46% 240,417 5.11% (100) (0.02%) 0 0.00% 9,957 1.00% (36,600) (100.00%) 25,000 5.88% (485,900) (100.00%) 1,716,762 6.23% (110,000) (29.50%) 0 0.00% 45,446,727 47,245,907 1,799,180 3.96p/p Page 5 of 8 P:11. General Governance\Budget12022 Budget1018.014 Finance\budget summary 2021 06 15 CITY OF SPOKANE VALLEY, WA Street Fund #101 2022 Budget RECURRING ACTIVITY Revenues Utility Tax Motor Vehicle Fuel (Gas) Tax Multimodal Transportation Revenue Right -of -Way Maintenance Fee Investment lnterest Miscellaneous Revenue Total Recurring Revenues 2021 Amended Budget 1,000,000 1,800,000 130,600 70,000 4,000 10,000 6/15/2021 2022 Proposed Budget $ Inc (Dec) % Inc (Dec) 932,000 1,983,400 128,700 85,000 500 10,000 (68,000) -6.80% 183,400 10.19% (1,900) -1.45% 15,000 21.43% (3,500) -87.50% 0 0.00% 3,014,600 3,139,600 125,000 4.15% Expenditures Wages / Benefits / Payroll Taxes 1,127,920 1,128,523 603 0.05% Supplies 156,050 175,700 19,650 12.59% Services & Charges 2,525,828 2,698,644 172,816 6.84% Snow Operations 751,652 890,502 138,850 18.47% Intergovernmental Payments 935,000 859,000 (76,000) -8.13% Vehicle rentals - #501 (non -plow vehicle rental) 10,250 10,250 0 0.00% Vehicle rentals - #501 (plow replace.) 60,500 60,500 0 0.00% Total Recurring Expenditures 5,567,200 5,823,119 255,919 4.60% Recurring Revenues Over (Under) Recurring Expenditures (2,552,600) (2,683,519) NONRECURRING ACTIVITY Revenues Transfers in - #001 2,552,600 2,683,519 Transfers in - #312 0 0 Total Nonrecurring Revenues 130,919 5.13% 0 0.00% 2,552,600 2,683,519 130,919 5.13% Expenditures Streetlight Replacement Program 0 35,500 35,500 0.00% Total Nonrecurring Expenditures Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning fund balance 759,299 Ending fund balance 0 35,500 35,500 0.00% 2,552,600 2,648,019 0 (35,500) 759,299 759,299 723,799 Ending fund balance as a percent of recurring expenditures = 12.43% 101 Page 6 of 8 P:11. General Governance\Budget12022 Budget1018,014 Finance\budget summary 2021 06 15 CITY OF SPOKANE VALLEY, WA Stormwater Fund #402 2022 Budget RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest Total Recurring Revenues 2021 Amended Budget 1,900, 000 40,000 1,940,000 6/15/2021 2022 Proposed Budget $ Inc (Dec) Inc (Dec) 1,910,000 10,000 0.53% 2,000 (38,000)-95.00% 1,912,000 (28,000) -1.44% Expenditures Wages / Benefits / Payroll Taxes 552,694 560,631 7,937 1.44% Supplies 14,750 18,150 3,400 23.05% Services & Charges 1,320,643 1,248,395 (72,248) -5.47% Intergovernmental Payments 45,000 45,000 0 0.00% Vehicle Rentals #501 6,750 6,750 0 0.00% Total Recurring Expenditures 1,939,837 1,878,926 (60,911) -3.14% Recurring Revenues Over (Under) Recurring Expenditures 163 33,074 NONRECURRING ACTIVITY Revenues Grant Proceeds 100,000 Total Nonrecurring Revenues 100,000 0 (100,000) -100.00% 0 (100,000) -100.00% Expenditures Capital - various projects 500,000 315,000 (185,000) -37.00% Watershed studies 100,000 100,000 0 0.00% Stormwater Comprehensive Plan Update 100,000 100,000 0 0.00% Total Nonrecurring Expenditures 700,000 515,000 (185,000) -26.43% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning working capital Ending working capital (600,000) (515,000) (599,837) (481,926) 2,159,796 1,559,959 1,559,959 1,078,033 Ending working capital as a percent of recurring expenditures = 57.37% 402 Page 7 of 8 CITY OF SPOKANE VALLEY, WA Full Time Equivalent Employees 2012 2013 I 2014 2015 Adopted 2016 2017 2018 2019 I 2020 Amended 2021 Proposed 2022 #001 - General Fund (1 2, City Manager / City Clerk 5 5 5 5 5 5 7 6.5 7.5 7.5 7.5 0.000 City Attorney 3 3 3 3 3 3 3.5 3.5 4 4 4 0.000 Public Safety 0 0 0 0 0 0 0 0.12 0.12 0.12 0.24 0.120 (4) Deputy City Manager 7 6 6 6 6 6 3 1 1 1 1 0.000 Finance 11 10.75 11.75 11.75 11.75 11.75 11.75 11.75 11.75 11.75 11.75 0.000 Human Resources 2 2 2 2 2 2 2 2 2 2 2 0.000 Public Works 7.5 7 7.375 7.375 7.375 6.375 0 0 0 0 0 0.000 City Hall Operations & Maintenance 0 0 0 0 0 1 1 0.88 0.88 1.88 1.92 0.040 (4) CPW - Engineering 0 0 0 0 0 0 12.5 13.275 13.025 14.025 14.025 0.000 CPW - Economic Development 0 0 0 0 0 0 6.375 6 6 5.77 5.77 0.000 CPW - Building and Planning 0 0 0 0 0 0 18 20 21 20 20 0.000 CED - Administration 3 2 2 2 2 1 0 0 0 0 0 0.000 CED - Economic Development 0 0 0 2.5 2.65 4 0 0 0 0 0 0.000 CED - Development Services 0 0 0 11 11 10 0 0 0 0 0 0.000 CED - Engineering 6 8 7 0 0 0 0 0 0 0 0 0.000 CED - Planning 8.5 8 8 0 0 0 0 0 0 0 0 0.000 CED - Building 12.75 11.5 12.5 14 14 15 0 0 0 0 0 0.000 Parks & Rec -Admin 2 2 2 2 2 2 2 2 2 2 2 0.000 Parks & Rec- Recreation 1 1 1 1 1 1 1 1 1.6 1.6 1.6 0.000 Parks & Rec - Senior Center 1 1 1 1 1 1 1 1 0.4 0.4 0.4 0.000 Parks & Rec- CenterPlace 5 5 5 5 5 5 5 5 5 5 4.84 (0.160) (4) Difference from 2020 to 2021 + (-) Total General Fund 74.75 72.25 73.625 73.625 73.775 74.125 74.125 74.025 76.275 77.045 77.045 0.000 #101 - Street Fund 4.5 5 5.375 5.725 5.725 5.725 5.725 7.725 7.475 7.475 7.475 0.000 #303 - Street Capital Project Fund 3.5 3.5 3.5 3.5 3.5 3.5 5 8.1 7.6 7.6 7.6 0.000 #402 - Stormwater Fund 4.5 4.5 4.75 4.4 4.4 4.4 4.4 3.9 3.9 4.13 4.13 0.000 Total FTEs 87.25 85.25 87.25 87.25 87.4 87.75 89.25 93.75 95.25 96.25 96.25 0.000 (1) FTEs for 2017 reflect the reorganization that was effective in April 2017. The original 2017 Budget had FTEs of 88.4. (2) FTEs for 2018 reflect the budget amendment approved on May 29, 2018. (3) The 2021 Budget was amended to increase FTEs by 1, which was split 0.77 to Economic Development and 0.23 to Fund #402. {A) Existing FTEs were reallocated to reflect actual time worked at various facilities. Pr\1. General Governance\Budget\2022 Budget\018.014 Finance\FTE Summary Page 8 of 8 P:11. General GovernancelBudget12022 Budget1013 City Manager\Copy of CM Council budget worksheets 2022 001 011 General Fund City Council Wages/Payroll TaxeslBenefits 000.511.60.10.00 Wages 000.511.60.20.00 Payroll Taxes and Benefits Supplies 000.511.60.31.01 000.511.60,31.05 000.511.60.35.01 Office & Operating Supplies Meeting Supplies Small Tools & Minor Equipment 2018 2019 2020 Actual Actual Actual 2021 Amended Budget 2022 Proposed Budget 65,700 114,113 123,180 123,180 123,180 134,587 148,155 151,199 185,192 191,390 200,287 262,268 274,379 308,372 314,570 2,024 5,299 1,519 4,500 4,500 1,375 190 147 1,000 1,000 3,524 0 0 0 0 6,923 5,489 1,666 5,500 5,500 Other Services & Charges 000.511.60.41.01 Accounting & Auditing 0 3 0 0 0 000.511.60.41.03 Spokane County GIS 1,317 127 153 0 0 000.511.60.41.05 Professional Services - Misc. 0 10,102 75 0 0 000.511.70.41.05 Professional Services- St. Lobbyist 52,484 57,722 60,397 66,000 66,000 000.511.70.41.06 Professional Srvcs.- Fed .Lobbyist 6,500 78,737 78,000 82,000 82,000 000.511.60.41.13 Professional Services - Broadcasting 26,203 26,793 16,199 28,500 28,500 000.511.60.41.17 Advertising 4,057 5,091 1,710 5,000 5,000 000.511.60.41.18 Legal Notices 223 0 189 0 0 000.511.60.42.01 Postage 26 11 17 0 0 000.511.60.42.03 Cell Phones 5,731 8,388 5,572 4,800 4,800 000.511.60.43.10 Travel/Mileage - Federal Lobby 0 8,150 52 18,000 18,000 000.511.60.43.11 Travel/Mileage Position 1 5,458 1,631 832 4,000 4,000 000.511.60.43.12 TravellMileage Position 2 4,398 1,747 1,404 4,000 4,000 000.511.60.43.13 Travel/Mileage Position 3 2,468 1,785 1,136 4,000 4,000 000.511.60.43.14 Travel/Mileage Position 4 885 1,242 1,755 8,000 8,000 000.511.60.43.15 Travel/Mileage Position 5 1,137 1,069 576 4,000 4,000 000.511.60.43.16 Travel/Mileage Position 6 0 154 595 4,000 4,000 000.511.60.43.17 Travel/Mileage Position 7 1,644 5,229 2,195 4,000 4,000 000.511.60.48.02 Copier Maintenance 919 798 723 1,500 1,500 000.511.60.48.03 Software Licenses and Maintenance 0 0 65 0 300 000.511.60.49.01 Subscriptions 220 932 414 500 500 000.511.60.49.02 Memberships 74,505 74,723 74,897 75,000 75,000 000.511.60.49.03 Printing & Binding 0 0 684 0 0 000.511.60.49.06 Miscellaneous Services 0 66 0 0 0 000.511.60.49.11 Registrations Position 1 2,174 1,390 330 1,500 1,500 000.511.60.49.12 Registrations Position 2 920 3,580 1,114 1,500 1,500 000.511.60.49.13 Registrations Position 3 1,529 1,402 275 1,500 1,500 000.511.60.49.14 Registrations Position 4 1,405 1,730 930 1,500 1,500 000.511.60.49.15 Registrations Position 5 1,290 1,094 414 1,500 1,500 000.511.60.49.16 Registrations Position 6 350 130 430 1,500 1,500 000.511.60.49.17 Registrations Position 7 1,315 1,540 1,114 1,500 1,500 000.571.00.41.23 Valley Youth Voice 148 0 0 1,000 1,000 Total City Council 197,306 295,366 252,247 324,800 325,100 404,516 563,123 528,292 638,672 645,170 Total budget increase = 1.02% Budget Reduction Exercise' (Does not reflect recommended course of action) 2022 Budget with 3% Reduction 2022 Budget; Line Item Changes . 6% 9% 3% 6% 9% Reduction Reduction Reductions Reduction Reduction 123,180 :123,180 ..123,180 191,390 191,390 191,390 314,570 314,570 314,570 4,500 4,500 4,500. 1,000 1,000 1,000 0 0 0 5,500 5,500 5,500 0 0 0 0 0 0 0 0 0 0 0 0 66,000 66,000 60,000 0 79,700. 75,000 69,900 (2,300) 28,500. 28,500 28,500 0 5,000 5,000 5,000 0 0 0 0 !. 0 0 0 0 4,800 4,800 0 6,000 6,000 (6,000) 2,100 1,500 (1,000) 2,100 1,500 (1,000) 2,100 1,500 (1,000) 4,200 3,000 (2,000) 2,100 1,500 (1,000) 2,100 1,500 (1,000) 2,100 1,500 (1,000) 1,500 1,500 0 300 300 0 500 500 0 75,000 75,000 `` 0 0 0 0 0 0 0 1,000 500 (300) 1,000 500 (300) 1,000 500 (300) 1,000 500 (300) 1,000 500 (300) 1,000 500 (300) 1,000 500 (300) 0 0 (1,000) 286,400 267,000 `': (19,400) 0 4,800 12,000 3,000 3,000 3,000 6,000.;. 3,000 3,000 3,000 1,500, 300 500 75,000 0 0 1,200 1,200 1,200 1,200.i 1,200 1,200 1,200 0 305 700' 0 0 0 0 0 0 0 0 0 0 (6,000) (7,000) (12,100) 0 0 0 0 0 0 0 0 0 0 (12.,000) (12,000) (1,900) : (2,500) (1,900) (2,500) (1,900) (2,500) (3,800) (5,000) (1,900) (2,500) (1,900) (2,500) (1,900) (2,500), 0 0 0 0 0 0 0 0 0 0 0 0 (500) (1,000) (500) (1,000) (500) (1,000) (500) (1,000); (500) (1,000) (500) (1,000) (500) (1,000) (1,000) (1,000) (38,700) : • (58,100) 625,770 606,470 587,070 (19,400) (38,700) (3.01 %) (6.00%) (9.01%) (58,100)` Combined nonpayroll increase = 0.09% P:11. General GovernancelBudget12022 Budget1013 City Manager\Copy of CM Council budget worksheets 2022 General Fund City Council - Detail 001.011.000. 000.511.60.10.00 000.511.60.20.00 000.511.60.31.01 000.511.60.31.05 000.511, 70.41.05 000.511.70.41.06 000.511.60.41.13 000.511.60.41,17 000.511.60.42.01 000.511,60.42.03 000.511.60.43.10 000.511.60.43.1 x 000.511.60.48.02 000, 511.60.48.02 000.511.60.49.01 Salaries & Wages Payroll Taxes and Benefits Office & Operating Supplies - Paper, pens, files, folders, Workshop binders, ink cart., clips, sticky notes, labels. - Copy paper Meeting Supplies - Workshops, water, miscellaneous Professional Services - State Lobbyist - Lobbyist- Washington State (GTS - $61,650 + travel) - Monitoring of State Agency rule making Professional Services - Federal Lobbyist - Cardinal Infrastructure = $6,500/month + Cardinal travel expenses Professional Services - Granicus - $1,083.33/mo. = $12,000 - Twisted Pair = $2/minute x 50 mtgs/yr x 165 min/mtg = $16, 500 - Spokane Courier Advertising - Lodging Tax Advisory Notifications,' Outside Agency Funding Notifications; Misc. Postage - New Business Letters, etc. Cell Phones - ($540 phone reimb x 1) + (6 x $350/mo.) = $540 + $4, 200 Travel/Mileage - Federal Lobby - 2 trips of 3 Councilmembers @ $3,000 each Travel/Mileage - ($4, 000 ea x 6 positions + $8, 000 for Mayor - Choose from the following and/or share funds between each other - Registration costs additional and noted below) - National League of Cities (Spring) -National League of Cities (Fall) - Assoc. Wash. Cities Annual Conf. - Assoc. Wash. Cities Legislative Conf -Mileage - local average of all Copier Maintenance - Cost of copies annually Software Licenses and Maintenance - Close captioning - $25 per month Subscriptions - Spokesman Review 2022 Proposed Budget 123,180 191,390 4,500 1,000 66,000 82,000 28,500 5,000 0 4,800 18,000 32,000 1,500 300 500 Page 1 of 2 P:\1. General GovernancelBudget12022 Budget1013 City Manager\Copy of CM Council budget worksheets 2022 General Fund City Council - Detail 001.011.000. 000.511.60.49.02 Memberships - (dues determined by population size) -National League of Cities 7,000 - Association of Washington Cities 67,800 -Inland NW Partners Assoc 200 000.511.60.49.1 x Registrations - ($1,500 ea x 7 positions - choose from the following:) -National League of Cities - 2 events; -Assoc. of Wash, Cities - 2 events - Chamber meetings -Convention Visitors Bureau - GS1 2022 Proposed Budget 75,000 10,500 000.511.60.41.23 SV Youth Voice 1,000 - Activity related expenditures Total: 645,170 Page 2 of 2 P:11. General GovernancelBudget12022 Budget1013 City Manager\Copy of CM Council budget worksheets 2022 001 General Fund 013 Executive & Legislative Support 513 City Manager 565 Housing & Homeless Services Employee Count - 7.50 FTEs ....:.......:..:.... ..... City;... anager�:.::'::..:.:�'::::.:::::.:::�:::::: :..:: Wages/Payroll Taxes/Benefits 000.513.10.10.00 Wages 000.513.10.20.00 Payroll Taxes and Benefits Supplies 000.513.10.31.01 000.513.10.31.03 000.513.10.31.05 000.513.10.32.01 000.513.10.35.01 Office & Operating Supplies Publications Meeting Supplies Fuel Small Tools & Minor Equipment Other Services & Charges 000,513.10.41.05 Professional Services 000.513.10.41.17 Advertising 000.513.10.41.18 000.513.10.42.01 000.513.10.42.03 000.513.10.43.01 000.513.10.45.03 000.513,10.48.02 000.513.10.48,03 000.513.10.49.01 000.513.10.49.02 000.513.10.49.03 000.513.10.49.04 000.513.10.49.05 000.513.10.49.06 Legal Notices Postage Cell Phones Travel/Mileage Equipment Rental Copier Maintenance Software Licenses and Maintenance Subscriptions Memberships Printing & Binding Registrations/Training Filing & Recording Fees Miscellaneous Services Total City Manager 2018. `: 201:0 2 <::: Actual .:.:•:... :.:::..':Actual.•'::.;.•: ::- ::'Actua2.00l:;`:':: ,:: 556,948 226,702 2022 °`>:: AroP os ed Budget 587,941 605,002 664,421 678,433 242,962 251,943 290,078 302,574 783,650 830,903 856,945 954,499 981,007 3,109 0 0 3 358 3,489 0 0 39 222 2,702 21 257 46 0 3,470 3,750 3,026 11,655 0 8,430 816 1,097 12,404 0 2,439 0 360 3,300 5,433 1,383 25 1,038 30,000 0 7,294 624 1,476 6,158 209 2,201 0 549 964 3,212 917 0 0 0 49 6,627 139 1,460 5,815 0 1,842 142 971 1,255 3,440 612 0 0 48,380 53,604 22,352 3,300 0 0 0 1,000 4,300 20,000 0 10,000 1,000 1,740 11,500 0 3,000 5,750 1,100 2,900 5,100 2,300 100 0 64,490 3,300 0 0 0 1,000 4,300 Reduction 2022:.. Budget: with Reducti on n R io Budget Reduction:: Xercise::: (piles nOt:reflect recbmmended;cQurse::.b action);;; 2022'`Bud et:= Line Item Ck tinges 9% Reduction n 3 ID Reduction :.; ction 6D Reduction > Reduction 649,669 637,954 618,429 (28,764) (40,479) (60,004). 280,786 276,140 268,395 . (21,788) (26,434) :::. .. (34,179) • 930,455••• :•914,094. • • • .886,824:•• ;.::. (50.,552): (66,913)::::.. (94,183) 3,300 0.'... 0 1,000 4,300 3,300:..: 3.300. 0:.::...:.. :.:..::0: 0 :.:: 0 0 0 1,000 1,000 4,300 4,300.. 0 0' 20,000 ' 20,000.; : 17,500: .10;00.0:.:.:. 0 0 : 0 ::0•:• 10,000 .• 10,000•:: '::::::10,000 :'. 10,00.0 ::..: 1,000 1;000:.: 1, 000..:. 1,000 •: 1,700 ••:•1,700..:::: : .:: •:1,700 1 700.•:.::: 11,500 11;500 • : 0,000 9 400 . . 3,000 .3,00.0.:.::: :•3,000 •: :: •'::3;000.; .:.: 12,100 •••12100::'••.:..:.::: :12;1.00 12;100.:. 1,100 - 1 100. 1;100 :1,100::. • 2,900 • :: 2;900:.:.. 2, 900:. 2;:900 5,100 5.,100.:: 4,000. , 4,0.00.::. 2,300 2;300:.. 2;300. :. :2,300::::.. 100 ..100:. ••::•.o.•••• '.::0..:.... 70,800 70,800:.. 65,600 57,500 a 0 0 0.. 0 0. 0 . {2,500) : (1O,000). 0: 0.• :•• •:•:•:.:'o : 0 : 0 .0..: 0• . 0::• 0 0:.. 0 0; 0 (1,500).. (2,100) 0..: • •..:0'. •..0.• 0:.:: •: •• 0 •..:0 .. :..0.' :...::'::. 0:..... '..:0:: .:: 0 ... 0 •::: ..:.:0 : •. 0 ...:: :(1;.1.00) • (1.:;1.00) o :` .`:1.00 10.0� . :.•0 ••0 ••:•0 0 (5,200) C13,3.00) 835,500 888,257 882,323 1,023,289 1,056,107 1,005,555:.: :::.:.• 983;994 • •948.;624;:::•:, (107;483) Page 1 of 2 P:11. General GovernancelBudget12022 Budget1013 City Manager\Copy of CM Council budget worksheets 2022 001 General Fund 013 Executive & Legislative Support 513 City Manager 565 Housing & Homeless Services Employee Count - 7.50 FTEs Housing & Homeless Services Wages/Payroll Taxes/Benefits 000.565.40.10.00 Wages 000.565.40.20.00 Payroll Taxes and Benefits Supplies 000.565.40.31.01 000.565.40.35.01. Office & Operating Supplies Small Tools & Minor Equipment Other Services & Charges 000.565.40.41.05 Professional Services 000.565.40.42.03 Cell Phones 000.565.40.43.01 Travel/Mileage 000.565.40.45.00 Shelter Space Rental 000.565.40.49.02 Memberships 000.565.40.49.04 Registrations/Training Total Housing & Homeless Services 2018 2019 2020 Actual Actual Actual 0 0 0 0 0 0 0 0 2022i Proposed Budget 86,352 93,000 46,848 49,460 0 133,200 142,460 0 0 0 2,500 2,500 0 . 0 0 0 0 0 0 0 2,500 2,500 0 0 0 2,500 1,000 0 0 0 600 600 0 0 0 500 1,000 0 0 0 0 0 0 0 0 250 200 0 0 0 1,000 1,000 0 0 0 4,850 3,800 0 0 0 140,550 148,760 Total Recurring Expenditures for CM and HHS 835,500 888,257 882,323 1,163,839 1,204,867 Non Recurring Items 099.513.10.35.01 099.565.40.35.01 Office Furniture & Equipment Office Furniture & Equipment Total City Manager 7,341 Total budget increase = 3.53% Combined nonpayroll increase = 6.91% 0 0 0 0 0 0 0 5,000 0 7,341 0 0 5,000 0 3% Reduction 93,000 49460 142,460 Budget Reduction Exercise (Does not reflect recommended course of action) 2022Budget with ' 2022 Bud et -Line'; Item Changes 6% '+ 9% 3% 6%'? 9%: Reduction Reduction Reduction Reduction Reduction 93,000 93,000 49,460 49,460 142,460 .142,460 2,500 2,500 2,500 "0 0 0 0 0 0 0 2,500 2,500 2,500 0 0 1.;000 1000 1,000 600 600 600 1, 000 1;000 :.:.500.!::::-.:-.. 0 -' 0 0,` 200 .200 200` 1,000 800 500 -;` :3 800 ::3 600 2,800: 148760 1154,31.5 1,132554 1096,384 (50552) (72.,313) (4,20%) 'i (6.00%) (9.00%) 842,841 888,257 882,323 1,168, 839 1,204,867 1;154, 315 . 1,096,384 (50,552) (72313)`!. 0 0 0 (500), 0 0 (500) (1.,000) (1,000) (108,483) 0 (108,483) Page 2 of 2 P:11. General GovernancelBudget12022 Budget1013 City Manager\Copy of CM Council budget worksheets 2022 General Fund Executive and Legislative Support - Detail 001.013.000. City Manager 513,10,10.00 513.10.20.00 513.10.31.01 513,10.35.01 513.10.41.05 513.10.41.18 513.10.42.01 513.10.42.03 513.10.43.01 513.10.48.02 513,10.48,02 513.10,49.01 Salaries & Wages 1.0 fte - City Manager 1.0 fte - City Clerk 1.0 fte - Deputy City Clerk 1.0 fte - Executive Assistant 1.0 fte - Senior Admin Analyst 1.0 fte - Admin Analyst 0.50 fte - Admin Assistant Payroll Taxes and Benefits Office & Operating Supplies - Paper, pens, file folders, binders, clips, post -it -notes, - Publications: NLC, ICMA, AWC - Meeting supplies - Copy paper ($800) Small Tools & Minor Equipment - personal printers, office equipment, etc. Professional Services - Consultants, title searches, bond counsel, and Code Publishing services Legal Notices - Clerk's notifications: Free Press Publishing, Spokesman Review, Journal of Business, Exchange Postage - new business letters charged to council budget Cell Phones - City Mgr Cell ($135/qtr = $540) + Senior Admin Analyst —$600 + Exec Assist —$600k Travel/Mileage - DC trips - air, lodging, meals x 1 - ICMA - mileage/air, lodging, meals x 2 AWC conf - air, lodging, meals x 2 - WMCA - clerk's conf. City Clerk/Dep. City Clerk - /IMC - air, lodging, meals x 1 - Car allowance Copier Maintenance - Copying, paper, toner, mailing chgs pro -rated by Dept code Software License and Maintenance - Gov QA Public Records Request Software Subscriptions - Survey Monkey - Specific) LLC - on -hold marketing service 3,000 900 800 500 1,500 4,800 500 600 2022 Proposed Budget 678,433 302,574 3,300 1,000 20,000 10,000 1,000 1,700 11,500 3,000 12,100 1,100 Page 1 of 2 P:11. General GovernancelBudget12022 Budget1013 City Manager\Copy of CM Council budget worksheets 2022 General Fund Executive and Legislative Support - Detail 001.013.000. 513.10.49.02 513.10.49.03 Memberships - ICMA - AICPA - WMCA = 2 x $75 - IIMC = $235 + $135 - Notary renewal WA Association of Public Records Officers Printing & Binding - letterhead; business cards, envelopes, (Code Publishing has moved to Professional Services) 513.10.49.04 Registrations/Training - ICMA - WMCA - International Institute Municipal Clerks 513.10.49.05 Filing & Recording Fees - City Clerk document filing fees Total City Manager Housing & Homeless Services 565.40.10.00 565.40.20.00 565.40.31.01 565.40.35.01 565.40.41.05 Salaries & Wages 1.0 fte - Housing & Homeless Coordinator Payroll Taxes and Benefits Office & Operating Supplies - Office equipment, bins to store homeless belongings Small Tools & Minor Equipment Professional Services - Community service agency assistance - outreach services 565.40.42.03 CeII Phones - 1 for Housing & Homeless Coordinator 565.40.43.01 Travel/Mileage - Travel to training events and to observe means of addressing homeless issues in other communities. 565.40.43.01 Shelter Space Rental - 3 beds men & 3 beds for women - 24/7/365 = 6 beds x $xx per night = $xx,xxx 565.40.49.02 Memberships - Participation in professional organizations. 565.40.49.04 Registrations/Training - Assorted training events. Total Housing & Homeless Services 1,900 300 150 370 135 45 1,000 800 500 2022 Proposed Budget 2,900 5,100 2,300 100 1,056,107 93,000 49,460 2,500 0 1,000 600 1,000 0 200 1,000 148,760 Total Executive and Legislative Support 1,204,867 Page 2 of 2 P:11. General GovernancelBudget12022 Budget1015 City Attorney\City Attorney budget worksheets 2022 001 General Fund 013 Executive and Legislative Support 015 City Attorney Employee Count - 4 FTEs Wages/Payroll Taxes/Benefits 015.515.32.10.00 Wages 015.515.32.20.00 Payroll Taxes and Benefits 015.515.32.10.01 Intern Wages 015.515.32.20.01 Intern Payroll Taxes and Benefits Supplies 015.515.32.31.01 015.515.32.31.03 015.515.32.35.01 Other Services & 015.515.32.41.03 015.515.32.41.04 015.515.32.41.05 015.515.32.41.18 015.515.32.42.01 015.515.32.42.03 015.515.32.43.01 015.515.32.48.02 015.515.32.49.01 015.515.32.49.02 015.515.32.49.04 015.515.32.49.05 Office Supplies Publications Small Tools & Minor Equipment Charges Spokane County GIS Legal Professional Services Legal Notices Postage Cell Phones Travel/Mileage Copier Maintenance Subscriptions Memberships Registrations Filing & Recording Fees Nonrecurring items 099.515.32.35.01 Total Recurring Expenditures Part-time attorney furniture & equip. Total City Attorney 2018 2019 2020 Actual Actual Actual 322,887 129,945 18,480 1,561 348,623 135,488 24,407 2,100 401,698 158,046 30,804 2,613 472,873 510,618 593,161 1,290 50 0 1,117 0 103 1,139 0 434 1,340 1,220 1,573 0 16,767 4,794 623 388 1,037 3,828 2,722 9,641 2,523 900 6,673 0 21,603 3,770 0 316 1,956 6,923 1,987 9,813 1,979 1,997 3,567 0 20,408 225 658 345 1,020 1,360 1,650 10,023 1,919 653 3,712 49,896 53,911 41,973 524,109 565,749 636,707 5,919 2021 Amended Bud et 419,617 169,950 34,884 2,902 627,353 1,922 1,263 1,000 4,185 1,000 46,735 3,000 500 600 1,950 6,620 2,000 10,061 1,909 2,680 10,000 87,055 718,593 Total budget increase = Combined nonpayroll increase = 0 0 530,028 565,749 636,707 0 2022 Proposed Budget 437,525 179,615 35,594 3,000 655,734 1,892 1,113 500 3,505 500 50,050 3,000 700 500 1,000 8,805 1,700 10,466 1,950 2,680 7,300 88,651 747,890 4.08% 1.00% 0 718,593 747,890 2022 Budget with 3% Reduction 437,525 179,615 17,797 1,500 636,437 1,892 1,113 500 3,505 350 47,530 3,000 700 500 1,000 8,805 1,700 10,466 1,950 2,680 6,850 85,531 725,473 (3.00%) 725,473 6% Reduction 437,525 179,615 17,797 1,500 636,437 1,892 0 0 1,892 350 33,400 3,000 700 500 1,000 5,283 1,700 10,466 1,911 1,126 5,256 64,692 703,021 9% Reduction 437,525 179,615 17,797 1,500 636,437 1,268 0 0 1,268 250 13,270 2,000 700 500 1,000 5,283 1,700 10,466 1,911 1,126 4,704 42,910 680,615 (6.00%) (9.00%) 0 703,021 0 Budget Reduction Exercise (Does not reflect recommended course of action) 2022 Bud 3% Reduction et - Line Item Changes 6% Reduction 9% Reduction 0 0 0 0 0 0 (17,797) (17,797) (17,797) (1,500) (1,500) (1,500) (19,297) (19,297) (19,297) 0 0 0 0 (150) (2,520) 0 0 0 0 0 0 0 0 0 (450) (3,120) (22,417) 0 680,615 (22,417) 0 (1,113) (500) (1,613) (150) (16,650) 0 0 0 0 (3,522) 0 0 (39) (1,554) (2,044) (624) (1,113) (500) (2,237) (250) (36,780) (1,000) 0 0 0 (3,522) 0 0 (39) (1,554) (2,596) (23,959) (45,741) (44,869) (67,275) 0 0 (44,869) (67,275) P:11. General Governance\Budget\2022 Budget1015 City AttorneylCity Attorney budget worksheets 2022 General Fund City Attorney - Detail 001.013.015 015.515.32.10,00 015.515.32.20.00 015.515.32.10.01 015.515.32,20,01 015.515.32.31.01 015.515.32.31.03 015.515.32.35.01 015.515.32.41.03 015.515.32.41.04 Salaries & Wages - City Attorney, Senior Deputy City Attorney, Deputy City Attorney & Administrative Assistant Payroll Taxes and Benefits - FICA, medicare, L&I, PERS Intern Wages Intern Payroll Taxes and Benefits - includes 2 legal interns who do research and code enforcement cases so attorneys can focus on more critical issues Office & Operating Supplies Hanging files File Folders - Expand folders - Letterhead Envelopes Envelopes - Clasp 2 boxes Labels 2 rolls - Avery labels and dividers - Pens - various types & Highlighters - Name Plates/Business Cards Tape , binder clips Print Cartridges - 3 ring binders - Stamps/Refilllnk - Index tabs - Legal pads, post -its Fasteners, staples - Copy paper - Thumb drives - Misc Publications - WA Civil Procedure Deskbook - Washington Practice Small Tools & Minor Equipment - Desk equipment, scanner, I -pad, and miscellaneous office tools Spokane County GIS Legal - Outside Counsel for things such as moratoriums, shoreline, adult entertainment enforcement; expertise issues and timeliness. 10 90 67 100 115 75 30 80 80 20 90 48 20 45 132 40 760 50 40 553 560 2022 Proposed Budget 437,525 179,615 35,594 3,000 1,892 1,113 500 500 50,050 Page 1 of 3 P:11. General GovernancelBudget12022 Budget1015 City Attorney\City Attorney budget worksheets 2022 General Fund City Attorney - Detail 001.013.015 015.515.32.41.05 015.515.32.41.18 015.515.32.42, 01 015.515.32.42.03 015, 515.32,43.01 015.515.32.48.02 015.515.32.49, 01 015.515.32.49.02 015.515.32.49.04 Professional Services - Eastem Washington Attorney Service (Code Compliance) - Private Investigators - First American Title Legal Notices Postage - stamps Cell Phone, WI-FI Travel/Mileage - choose from: - Washington State Association of Municipal Attorneys Conference (3 Attorneys) - air, mileage, hotel, workshops (These vary from year to year as in past years some have been held in Spokane and Coeur d'Alene. This coming year one is in Blaine and the other in Chelan.) - Washington Cities insurance Authority Conference - hotel, mileage, workshops - Labor Relations Conference - mileage, hotel, workshop 1,500 1,000 500 4,641 455 739 - Courthouse, meetings incl. parking 900 - Legislative trips to Olympia 1,570 - Miscellaneous Seminar- Example solid waste, marijuana regulations, land-use,etc. 500 Copier Maintenance - Toner, mailing charges pro -rated by Dept code. Subscriptions - Westlaw (Legal Research) In the past we have been able to secure a contract with a guaranteed 2% increase for 3 years expires. We have secured the same 2% at renewal for the next 3 years. Memberships - Washington State Bar Association ($488 per attorney plus land use + $40) - Washington State Association of Municipal Attorneys ($30 per attorney) - Spokane Bar Association ($105 per attorney) Registrations - Labor Relations Conference - Washington State Association of Municipal Attorneys Conference (3 Attorneys in Fall ($260 each) and 3 attorneys in spring ($260 each) - Washington Cities Insurance Authority Conference - Public Records Seminar 1,545 90 315 320 1,560 50 250 2022 Proposed Budget 3,000 700 500 1,000 8,805 1,700 10,466 1,950 2,680 Page 2 of 3 P:11. General GouernancelBudget12022 Budget1015 City Attorney\City Attorney budget worksheets 2022 General Fund City Attorney - Detail 001.013.015 - Miscellaneous Seminar - Example Shoreline issues, solid waste, marijuana regulations, etc, 015,515.32.49.05 Filing & Recording Fees - Filing Complaints and recording judgments as liens (Code Enforcement is the majority of these) as well as deeds, etc. (Current filing fee for cases is $240 per case, Could be increased to as much as $290 per case in the near future.) 500 2022 Proposed Budget 7,300 5,300 Service by Publication (4 service @ approx. $500 each) 2,000 Total : 747,890 Page 3 of 3 P:11. General GovernancelBudget12022 Budget1016 Public SafetylPublic Safety Budget Worksheets 2022 001 016 General Fund Public Safety Non -Departmental 000.589.30.00.01 State Remittance -Vehicle License Fraud 000.589.30.00.02 State Remittance-Emerg. Med.&Trauma 000.589.30.00.03 Crime Victims Fund -Spokane County 000.589.30.00.04 State Remittance -Auto Theft Prev 000.589.30.00.05 State Remittance -Trauma Brain Inj 000.589.30.00.06 State Remittance -Crime Lab Analysis 000.589.30.00.07 State Remittance -WSP Highway Acct 000.589.30.00.08 State Remittance -Acc. Comm. 000.589.30.00.09 State Remittance -Multimodal Transport. 000.589.30.00.10 State Remittance -Highway Safety Acct 000.589.30.00.11 State Remittance -Death Investigation 000.589.30.00.12 State Remittance -PSEA 1 000.589.30.00.13 State Remittance -PSEA 2 000.589.30.00.14 State Remittance -PSEA 3 000.589.30.00.15 State Remittance -DNA DB Account 000.589.30.00.16 State Remittance -Judicial IS Systems 000.589.30.00.17 State Remittance -School Zone Safety 000.589.30.00.20 DV PREV State - Crime Victims account 000.589.30.00.21 Distracted Driving Prevention Account 000.589.30.00.22 MC SafeAcct Wages/Payroll Taxes/Benefits 016.521.50.10.00 016.521.50.10.01 016.521.50.10.99 016.521.50.20.00 Supplies 000.521.20.31.01 000.521.20.31.07 000.521.20.31.08 000.521.20.35.04 000.521.50.32.01 016.521.20.31.01 016.521.20.31.08 016.521.50.31.08 Salaries & Wages Temporary/Seasonal Wages Overtime Employee Benefits and Payroll Taxes Operating Supplies Clothing & Uniform Repair & Maint Supplies Non -Capital Equipment for JAG Grant Fuel Office & Operating Supplies Repair & Maint Supplies Law Enf. Repair & Maintenance Supplies 2018 2019 2020 Actual Actual Actual 702 15,566 7,383 30,478 3,772 689 12,171 434 435 6,334 2,146 214,904 119,243 5,011 269 67,988 8,148 0 10 0 885 12,606 6,773 24,899 4,650 669 14,917 619 619 10,055 2,630 193,583 100,374 5,017 816 55,677 7,069 0 22 0 903 8,135 5,253 16,106 4,971 425 11,349 559 559 7,964 2,000 138,317 66,803 3,878 217 35,378 1,579 85 7 375 495,683 441,880 304,863 6,213 0 351 3,238 10,363 0 367 5,434 14,081 256 165 7,575 9,802 16,164 22,077 0 357 0 0 0 2,346 1,938 792 72 636 0 0 0 0 2,296 8,911 107 0 0 30,309 314 818 0 8,533 5,432 11,915 40,081 2021 Amended Budget 1,000 14,000 8,000 30,000 5,000 800 15,000 1,000 1,000 11,000 3,000 210,000 110,000 5,000 1,000 60,000 10,000 0 100 0 485,900 12,000 0 1,000 6,000 19,000 0 0 12,000 40,000 0 0 0 0 2022 Proposed Budget 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 14,545 0 0 8,581 23,126 200 500 0 25,000 400 1,000 0 10,000 52,000 37,100 Budget Reduction Exercise (Does not reflect recommended course of action) 2022 Budget with 3% Reduction 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 14,545 0 0 8,581 23,126 200 500 0 25,000 400 1,000 0 10,000 37,100 6% Reduction 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 14,545 0 0 8,581 23,126 200 500 0 25,000 400 1,000 0 10,000 37,100 9% Reduction 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 14,545 0 0 8,581 23,126 200 500 0 25,000 400 1,000 0 10,000 37,100 2022 Budget - Line Item Changes 3% 6% 9% Reduction Reduction Reduction 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Page 1 of 2 P:11. General GovernancelBudget12022 Budget1016 Public SafetylPublic Safety Budget Worksheets 2022 001 016 General Fund Public Safety Other Services & Charges 000.521.20.41.05 Professional Services 000.521.20.42.03 Cell Phones 000.521.20.49.04 Registrations 000.521.20.49.06 Miscellaneous Srvs/Contingency 000.521.20.49.21 False Alarm Bank Fees 000.521.50.44.03 Taxes and Assessments 000.521.50.48.01 Law Enforcement Building R&M 016.521.20.47.01 Electricity/Gas 016.521.20.47.02 Water 016.521.20.47.03 Sewer 016.521.20.47.04 Waste Disposal 016.521.50.41.21 Janitorial Services 016.521.50.44.03 Taxes and Assessments 016.521.50.45.03 Equipment Rental 016.521.50.48.01 Law Enforcement Building R&M Intergovernmental Services 000.512.50.46.52 District Court Contract 000.515.31.46.51 Public Defender 000.515.31.46.52 Prosecutor 000.515.31.46.53 Pretrial Services 000.521.20.46.51 Law Enforcement (Sheriff) 000.523.60.46.52 Detention Services 000.525.60.46.53 Emergency Management 000.554.30.46.54 Animal Control Total Recurring Expenditures Nonrecurring Items 099.521.20.31.01 099.521.20.35.01 099.594.21.48.01 099.594,21.64.15 099.521.21.62.00 099.521.21.64.05 099.594.21.64.05 099.594.21.64.05 Office & Operating Supplies Small Tools & Minor Equipment Building Repair and Maintenance CAD/RMS Capital Equipment Contract Building and Structures Heavy Duty Machinery & Equipment HVAC Units DEMS/Tasers/Body Cameras Total Public Safety 2018 2019 2020 Actual Actual Actual 3,373 279 0 0 404 0 7,633 16,506 1,806 1,348 585 32,325 714 0 18,602 3,773 469 70 0 809 0 0 16,579 1,762 1,079 0 28,631 716 767 16,706 0 0 0 0 744 0 19,997 19,164 1,683 777 38 35,365 795 0 26,241 83,575 836,995 788,302 457,949 105,793 20,177,258 1,249,948 92,296 299,139 71,361 104,804 888,965 745,088 424,896 109,783 20,272, 826 1,493, 325 89,425 306,509 766,207 656,464 354,499 111,667 21,650,792 1,282,843 90,324 313,046 2021 Amended Budget 4,000 0 0 200,000 0 0 0 18,000 2,000 2,000 0 30,000 715 1,000 20,000 277,715 925,000 750,000 450,000 120,000 23,354,146 1,500,000 100,000 350,000 2022 Proposed Budget 0 0 0 200,000 1,000 0 22,000 20,000 2,000 1,000 0 36,500 800 0 30,000 313,300 1,033,823 811,915 350,000 142,062 24,798,601 1,714,507 85,000 330,000 2022 Budget with 3% Reduction 0 0 0 0 1,000 0 22,000 20,000 2,000 1,000 0 36,500 800 0 30,000 113,300 1,033,823 811,915 350,000 142,062 24,090,000 1,714, 507 85,000 330,000 6% Reduction 0 0 0 0 1,000 0 22,000 20,000 2,000 1,000 0 36,500 800 0 30,000 113,300 1,033,823 811,915 350,000 142,062 23,190,000 1,714,507 85,000 330,000 9% Reduction 0 0 0 0 1,000 0 22,000 20,000 2,000 1,000 0 36,500 800 0 30,000 Budget Reduction Exercise (Does not reflect recommended course of action 2022 Bud et - Line Item Changes 3% 6% 9% Reduction Reduction Reduction 0 0 0 (200,000) 0 0 0 0 0 0 0 0 0 0 0 113,300 (200,000) 1,033,823 811,915 350,000 142,062 22,290,000 1,714, 507 85,000 330,000 0 0 0 0 (708,601) 0 0 0 0 0 0 (200,000) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (200,000) 0 0 0 0 0 0 0 0 0 0 0 (200,000) (200,000) 0 0 0 0 (1,608,601) 0 0 0 0 0 0 0 (2,508,601) 0 0 0 24,007,680 24,330,817 25,225,842 27,549,146 29,265,908 28,557,307 27,657,307 26,757,307 (708,601) (1,608,601) (2,508,601) 24,602,173 24,872,137 25,697,667 28,383,761 29,639,434 28,730,833 27,830,833 26,930,833 (908,601) (1,808,601) (2,708,601) 0 0 0 22,372 0 0 0 0 4,069 17,305 4,786 0 37,181 141,690 0 0 Total budget increase = 1,263 0 0 0 0 86,109 0 0 22,372 205,031 87,372 0 0 0 0 30,000 48,900 62,000 109,608 250,508 4.42% 0 0 0 0 0 0 0 0 0 (3.07%) 0 0 0 0 0 0 0 0 0 (6.10%) 0 0 0 0 0 0 0 0 0 (9.14%) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 24,624,545 25,077,168 25,785,039 28,634,269 29,639,434 28,730,833 27,830,833 26,930,833 (908,601) (1,808,601) (2,708,601) Page 2of2 P:11. General GovernancelBudget12022 Budget1016 Public Safety\Public Safety Budget Worksheets 2022 General Fund Public Safety - Detail 001.016. 016.521.50.10.00 Salaries and Wages - City Hall Maintenance Staff for Maint. of Precinct Building 016.521.50.20.00 Employee Benefits and Payroll Taxes 000.521.20.31.01 Operating Supplies 000.521.20.31.07 Clothing & Uniform 000.521.20.35.04 Non -Capital Equipment for JAG Grant 000.521.20.32.01 Fuel 016.521.20.31.01 Operating Supplies 016.521.20.31.08 Repair & Maintenance Supplies 000.521.20.49.06 Miscellaneous Srvs/Contingency - To account forpoosible fluctions due to new cost methodologies and usage increases. 000.521.20.49.21 False Alarm Bank Fees 1,000 000.521.50.48.01 Law Enforcement Building Repair & Maint 22,000 016.521.20.47.01 ElectricitylGas 20,000 016.521.20.47.02 Water 2,000 016.521.20.47.03 Sewer 1,000 016.521.20.41.21 Janitorial Services 36,500 016.521.50.44.03 Taxes and Assessments 800 016.521.50.48.01 Law Enforcement Building Repair & Maint 30,000 000.512.50.46.52 District Court 1,033,823 000.515.31.46.51 Public Defender 811,915 000.515.31.46.52 Prosecutor 350,000 000.515.31.46.53 Pre -Trial Services 142,062 000.521.20.46.51 Law Enforcement 24,798,601 000.523.60.46.52 Detention Services (Jail) 1,714,507 000.525.60.46.53 Emergency Management 85,000 000.554.30.46.54 Animal Control 330,000 Total: 29,639,434 2022. Proposed Budget 14,545 8,581 200 500 25,000 400 1,000 10,000 200,000 P:11. General Governance\Budget\2022 Budget1018 Deputy City Manager\DCM Ops budget worksheets 2022 001 General Fund 018 Operations & Administrative Services 013 Deputy City Manager Employee Count -1 FTE Wages/Payroll TaxeslBenefits 013.513.10,10.00 Wages 013.513.10.10.99 Overtime 013.513.10.20.00 Payroll Taxes and Benefits 2018 I 2019 2020 Actual Actual Actual 2021 Amended Bud • et 2022 Proposed Budget Budget Reduction Exercise (Does not reflect recommended course of action) 2022 Budget with 3% Reduction 6% Reduction 9% Reduction 2022 Bud et - Line Item Changes 3% Reduction 6% Reduction 9% Reduction 259,720 166,390 172,820 181,811 189,082 182,464 175,846 169,228 (6,618) (13,236) (19,854) 46 0 0 0 0 0 0 0 0 0 0 95,152 55,680 58,425 62,133 65,795 63,492 61,189 58,887 (2,303) (4,606) (6,908) 354,918 222,070 231,245 243,944 254,877 245,956 237,035 228,115 (8,921) (17,842) (26,762) Supplies 013.513.10.31.01 Office & Operating Supplies 373 0 0 400 300 300 300 300 0 0 0 013.513.10.31.04 Operating Supplies 43 0 0 0 0 0 0 0 0 0 0 013.513.10.32.01 Fuel 9 0 0 100 100 100 100 100 0 0 0 013.513.10.35.01 Small Tools & Minor Equipment 0 0 0 200 200 200 200 200 0 0 0 425 0 0 700 600 600 600 600 0 0 0 Other Services & Charges 013.513.10.41,17 Advertising 1,604 0 0 1,500 1,500 1,500 1,500 1,500 0 0 0 013.513.10.42,01 Postage 4 0 1 100 100 100 100 100 0 0 0 013.513.10.42.03 Cell Phones 1,299 1,629 1,500 1,700 1,500 1,500 1,500 1,500 0 0 0 013.513.10.42.04 Web Site Support Services & License R 600 653 653 0 0 0 0 0 0 0 0 013.513.10.43.01 Travel/Mileage 382 861 291 1,300 1,300 1,300 1,300 1,300 0 0 0 013.513.10.48.02 Copier Maintenance 1,517 1,403 1,119 1,600 1,600 1,600 1,600 1,600 0 0 0 013.513.10.48.03 Software Licenses and Maintenance 33,341 32,025 33,418 32,000 32,000 32,000 32,000 32,000 0 0 0 013.513.10.49.01 Subscriptions 0 0 21 100 100 100 100 100 0 0 0 013.513.10.49,02 Memberships 856 479 875 900 900 900 900 900 0 0 0 013.513.10.49.04 Registrations 50 112 55 1,000 1,000 1,000 1,000 1,000 0 0 0 013.513.10.49.10 Public Information 43,682 0 0 0 0 0 0 0 0 0 0 Total Deputy City Manager 83,335 37,162 37,933 40,200 40,000 40,000 40,000 40,000 0 0 0 438,678 259,232 269,178 284,844 295,477 286,556 277,635 268,715 (8,921) (17,842) (26,762) Total budget increase = 3.73% (3.02%) (6.04%) (9.06%) Combined nonpayroll increase = (0.73%) P:11. General GovernancelBudget12022 Budget1018 Deputy City Manager\DCM Ops budget worksheets 2022 General Fund Deputy City Manager - Detail 001.018.013. 013.513.10.10.00 Wages 013.513.10.20.00 Payroll Taxes and Benefits 013.513.10.31.01 Office & Operating Supplies - Hanging files, file folders, envelopes, labels, pens, batteries, print cartridges, 3-ring binders, calendar - Copy paper 013,513.10.32.01 Fuel 013.513.10.35.01 Small Tools & Minor Equipment - Desk equipment, chair, Misc. 013.513.10,41.17 Advertising - PSA submissions to CMTV 12 a'@$10 - Misc. public communications 013.513.10.42.01 Postage - Miscellaneous 150 150 150 1,350 013.513.10.42.03 Cell Phone - cell phone 1,000 - iPad 500 013.513.10.43.01 Travel/Mileage - Misc - i.e.. APWA ($. 55/mile x 1,200 miles) 700 - Hotel - 4 nights = $400 + Food = $200 600 013.513.10.48.02 Copier Maintenance - Per copy fee for maintenance & toner ($.065/color & $.008/bw) 013.513.10.48,03 Software Licenses and Maintenance - Qscend web software 11,000 - Oaten` 21,000 013.513.10.49.01 Subscriptions 013.513.10.49.02 Memberships APWA - Valley Chamber 013,513.10.49.04 Registrations/Training - APWA, etc. Total 400 500 2022 Proposed Budget 189,082 65,795 300 100 200 1,500 100 1,500 1,300 1,600 32,000 100 900 1,000 295,477 P:11. General GovernancelBudget12022 Budget1018.014 Finance\Finance budget worksheets 2022 001 General Fund 018 Operations & Administrative Services 014 Finance Division Employee Count - 11.75 FTEs Wages/Payroll Taxes/Benefits 014.514.23.10.00 Wages 014.514.23.10.99 Overtime 014.514.23.20.00 Payroll Taxes and Benefits Supplies 014.514.23.31.01 014.514.23.31.08 014.514.23.31.10 014.514.23.32.01 014.514.23.35.01 Office & Operating Supplies Repair & Maintenance Supplies Vehicle Maintenance Supplies Fuel Small Tools & Minor Equipment Other Services & Charges 014.514.23.41.05 014.514.23.42.01 014.514.23.42.03 014.514.23.43.01 014.514.23.48.01 014.514.23.48,02 014.514.23.48.03 014.514.23.49.01 014.514.23.49.02 014.514.23.49.04 014.518.90.49.09 Professional Services Postage Cell Phones Travel/Mileage Equipment Repair & Maintenance Copier Maintenance Software Licenses and Maintenance Subscriptions Memberships Registrations Bank Statement Corrections & Errors Total Finance 2018 2019 2020 Actual Actual Actual 884,070 0 385,896 888,714 0 386,866 911,578 1,060 387,670 2021 Amended Bud. et 1,019,838 0 456,846 1,269,966 1,275,580 1,300,308 1,476,684 2,262 4 17 12 1,055 2,547 204 23 25 0 2,655 0 0 0 434 3,350 2,799 3,089 0 1,457 1,485 4,404 781 2,576 0 315 1,114 8,525 9 80 1,552 3,470 4,220 0 2,093 0 361 1,625 4,711 0 5,373 1,724 2,931 546 0 2,047 669 663 1,335 2,843 0 20,666 18,112 18,131 3,000 0 0 0 0 3,000 1,500 1,600 3,000 4,300 0 2,500 0 400 1,275 6,400 0 20,975 2022 Proposed Budget 1,030,687 0 458,136 3% Reduction 1,005,037 0 445,183 1,488,823 1,450,220 3,400 0 0 0 0 3,400 2,500 1,600 3,000 5,200 0 2,400 0 500 1,500 11,800 0 28,500 3,000 0 0 0 0 3,000 1,500 1,600 3,000 4,200 0 2,400 0 500 100 8,500 0 21,800 Budget Reduction Exercise (Does not reflect recommended course of action) 2022 Budget with 2022 Budget - Line Item Changes 6% 3% 6% 9% Reduction 971,665 0 437,955 1,409,620 2,500 0 0 0 0 9%0 Reduction 941,740 0 422,843 Reduction Reduction (25,650) (59,022) 0 0 (12,953) (20,181) 1,364,583 (38,603) (79,203) 2,500 0 0 0 0 2,500 2,500 1,500 1,600 3,000 2,050 0 2,400 0 300 500 6,050 0 17,400 1,500 1,600 3,000 1,000 0 2,400 0 500 1,000 5,700 0 (400) 0 0 0 0 (400) (1,000) 0 0 (1,000) 0 0 0 0 (1,400) (3,300) 0 (900) 0 0 0 0 (900) (1,000) 0 0 (3,150) 0 0 0 (200) (1,000) (5,750) 0 16,700 (6,700) (11,100) 1,293,982 1,296,491 1,321,528 1,500,659 1,520,723 1,475,020 1,429,520 1,383,783 Total budget increase = 1.34% Combined nonpayroll increase = 33.06% (3.01 %) (6.00%) (9.00%) (45,703) (91,203) Reduction (88,947) 0 (35,293) (124,240) (900) 0 0 0 0 (900) (1,000) 0 0 (4,200) 0 0 0 0 (500) (6,100) 0 (11,800) (136,940) P:\1. General GovernancelBudget12022 Budget1018.014 Finance\Finance budget worksheets 2022 General Fund Finance - Detail 001.018.014. 014.514.23.10.00 014.514.23.20.00 014.514.23.31.01 014.514.23,41.05 014.514.23.42.01 014.514,23.42.03 014.514.23.43.01 014.514.23.48.02 014.514.23.49.01 014.514.23.49.02 Wages Payroll Taxes and Benefits - FICA, Medicare, L&I, PERS Office & Operating Supplies - Hanging files - File Folders - Expand folders Env - Clasp 2 bx; 1 bx coin Tablets, envelopes Pens - various types - Toner for copiers/printers - 3 ring binders (OS Agency and Lodging Tax) - Calendars - desk/wall - Check stock - Copy paper Professional Services - L TGO Bond post compliance consultation with bond counsel Postage - mailing Accounts Payable checks to vendors, outside agencies and lodging tax correspondence Cell Phones - CeII phones for 1T after hours support Travel / Mileage - Washington Finance Officers Assoc conference - 2 - IT training - 4 classes - Governmental Finance Officers Assoc (GFOA) - 3 - ACCIS conference - Misc mileage (bank runs, etc.) Copier maintenance - Per copy tee for maintenance & toner ($.065/color & $.008/bw) Subscriptions - Government Officers Finance Assoc (GFOA) newsletter - Governmental Acctng Standards Board newsletter Membership Washington Finance Officers Assoc (WFOA) - 3 - memberships @ $50 ea Governmental Finance Officers Assoc (GFOA) - 3 - memberships included - WA Society of CPAs - 1 @ $210 ea - American Institute of CPAs - 1 @ $225 - ACCIS - 1 membership - @ $100 100 250 150 250 550 150 550 150 200 550 500 1,900 0 1,900 700 700 150 605 420 225 100 2022 Proposed Budget 1,030,687 458,136 3,400 2,500 1,600 3,000 5,200 2,400 500 1,500 Page 1 of 2 P:11. General GovernancelBudget12022 Budget1018.014 Finance\Finance budget worksheets 2022 General Fund Finance - Detail 001.018.014. 014.514.23.49.04 Registration - Washington Finance Officers Assoc conference - 3 - IT training - 4 classes - Governmental Finance Officers Assoc (GFOA) - 3 - ACCIS conference - 1 - GASB Update 1,200 8,000 1,700 100 800 2022 Proposed Budget 11,800 Total: 1,520,723 Page 2of2 P:11. General GovernancelBudget12022 Budget\018.014 Finance\GenGov budget worksheets 2022 001 General Fund 090 General Government Recurring Non -Departmental 000.586.10.00.00 SCRAPS Pass -Through Expense 000.589.30.00.01 Leasehold Excise Tax Pass -Through Supplies 000.517.90.31.04 000.518.75.31.10 000.518.85.31.01 000.518.85.35.01 000.518.85.35.08 000.518.85.35.09 000.518.85.35.11 000.518.85.35.12 000.518.85.35.14 000.518.85.35.18 000.518.85.35.19 000.518.85.35.20 000.518.90.31.01 000.519.60.31.01 Employee Recognition / Safety Program Vehicle Maintenance Supplies Office & Operating Supplies Small Tools & Minor Equipment Security Hardware Network Hardware - Non Capital Computer Hardware - Non Capital Computer Software - Non Capital Server Hardware Security Software Licensing Network Software Licensing Server Software Licensing Office Supplies Office & Operating Supplies Other Services & Charges 000.513.10.41.05 Professional Services - Misc Studies 000.514.23.41.01 Accounting & Auditing 000.518.10.42.01 Postage 000.518.10.42.02 Telephone 000.518.10.42.03 Cell Phones 000.518.10.42.08 Internet Service 000.518.10.44.03 Taxes and Assessments 000.518.30.47.01 Electricity 000.518.30.47.03 Sewer 000.518.30.48.01 Facility Repairs & Maintenance 000.518.50.41.05 Professional Services 000.518.75.48.01 Equip Repair & Maint-Hardware Support 000.518.85.41.03 IT Support 000.518.85.48.01 Equip Repair & Maint-Hardware Support 000.518.85.48.03 Software License Maintenance 000.518.85.48.04 Noncapital Computer Hardware/Software 000.518.85.48.08 Security Infrastructure Maintenance 000.518.85.48.09 Network Infrastructure Maintenance 000.518.90.41.01 Merchant Charges (Bankcard Fees) 000.518.90.42.10 Network Infrastructure Access 000.518.90.45.03 Equipment Rental 000.518.90.45.07 Interfund vehicle lease 000.518.90.49.03 Printing & Binding 2018 2019 2020 Actual Actual Actual 1,137 544 1,172 530 1,189 0 1,681 1,702 1,189 2,975 0 432 2,907 0 0 24,674 8,416 0 0 0 0 0 4,242 3,156 0 0 1,746 0 0 36,414 2,979 0 0 0 0 599 3,709 2,281 2,196 599 2,977 0 0 13,972 1,519 0 0 0 0 381 202' 1 Amended Budget 1,200 800 2,000 3,500 0 0 7,000 0 0 31,000 30,200 0 0 0 0 0 3,267 9,700 43,646 48,603 27,192 81,400 173,310 86,302 367 12,319 2,297 8,639 781 1,462 949 8,508 1,400 26,572 30,312 0 86,169 0 0 0 226 4,714 4,264 500 646 72,359 92,353 2,974 12,801 1,561 8,793 0 0 91 0 762 27,859 37,474 0 122,478 0 0 0 300 5,184 4,267 500 623 97,892 105,162 17 13,927 1,480 9,006 0 0 0 0 0 17,154 15,517 0 113,926 20,146 0 0 532 5,155 4,169 500 0 218,000 97,000 2,500 13,000 2,000 9,600 1,000 0 0 0 1,500 24,850 18,000 0 124,550 0 0 0 500 6,000 4,300 500 650 2022 Proposed Budget 1,200 0 1,200 3,500 1,000 0 6,000 2,000 51,213 15,500 30,800 5,000 33,000 1,700 6,000 0 3,700 159,413 218,000 108,000 1,000 28,700 2,000 10,200 1,000 0 0 0 1,500 0 15,500 4,600 116,350 0 1,000 14,550 500 6,000 4,200 500 500 3% Reduction 1,200 0 1,200 3,500 1,000 0 6,000 2,000 51,213 15,500 30,800 5,000 33,000 1,700 6,000 0 3,700 159,413 200,100 108,000 1,000 28,700 2,000 10,200 1,000 0 0 0 1,500 0 15,500 4,600 116,350 0 1,000 14,550 500 6,000 4,200 500 500 Budget Reduction Exercise (Does not reflect recommended course of action) 2022 Budget with 6% Reduction 1,200 0 1,200 3,500 1,000 0 6,000 2,000 51,213 15,500 30,800 5,000 33,000 1,700 6,000 0 3,700 159,413 199,300 108,000 1,000 28,700 2,000 10,200 1,000 0 0 0 1,500 0 15,500 4,600 116,350 0 1,000 14,550 500 6,000 4,200 500 500 9% Reduction 1,200 0 1,200 3,500 1,000 0 6,000 2,000 51,213 15,500 30,800 5,000 33,000 1,700 6,000 0 3,700 159,413 166,400 108,000 1,000 28,700 2,000 10,200 1,000 0 0 0 1,500 0 15,500 4,600 116,350 0 1,000 14,550 500 6,000 4,200 500 500 2022 Budget - Line Item Changes 3% Reduction 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (17,900) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6% Reduction 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (18,700) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 9% Reduction 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (51,600) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Page 1 of 3 P:11. General GovernancelBudget12022 Budget1018.014 FinancelGenGov budget worksheets 2022 001 General Fund 090 General Government 000.518.90.49.06 000.519.60.41.05 000.519.60.41.17 000.548.66.45.05 000.550.00.41.00 000.560.10.41.05 000.566.10.41.05 000.566.10.41.06 000.576.80.49.19 Miscellaneous Services Professional Services Advertising General Operating Leases: Computer Economic Development -Site Selector Outside Agencies - Social Svc & Econ. Dev. Alcohol Treatment: Liquor Excise Tax Alcohol Treatment: Liquor Profits Homelessness Response Service -Park Intergovernmental Services 000.514.40.46.51 Election Costs 000.514.90.46.53 Voter Registration 000.518.90.44.03 Taxes and assessments 000.553.70.44.03 Spokane Regional Clean Air Agency Capital Outlays 000.594.44.64.12 Computer Software - Capital Debt Service: Principal 000.592.19.82.01 Interest and Other Debt Service Costs 2018 2019 2020 Actual Actual Actual 4,995 1,176 821 53,894 10,897 148,632 9,594 15,725 0 7,858 765 0 67,179 0 174,664 10,477 15,620 0 2,171 0 0 67,452 8,195 168,331 15,597 19,409 420 695,471 666,943 686,158 0 92,000 0 134,493 75,433 94,787 12,020 137,219 0 100,871 12,020 140,411 226,493 319,459 253,302 125,799 0 40,516 125,799 0 40,516 600 600 0 Interfund Payments for Service 000.597.20.00.40 Transfer out - #204 - City Hall bond pmt 000.597.30.00.90 Transfer out - #309 (Park Capital) 000.597.31.00.10 Transfer out - #311 (Pvmnt Preservation) 000.597.50.00.10 Transfer out - #501 (CenterPlace kitchen rese 000.597.50.00.20 Transfer out - #502-Risk Management Total Recurring Expenditures 399,350 160,000 962,700 36,600 370,000 1,928,650 401,250 160,000 972,300 36,600 390,000 1,960,150 401,450 160,000 982,023 36,600 410,000 1,990,073 2021 Amended Budget 7,000 1,000 0 70000 0 182,000 10,500 16,000 0 2022 Proposed Budget 810,450 110,000 100,000 12,100 150,830 372,930 30,000 30,000 600 401,500 160,000 991,843 36,600 425,000 2,014,943 5,000 1,000 0 70,000 0 182,000 15,600 19,500 0 3% Reduction 2022 Budget with 6% Reduction Budget. Reduction Exercise (Does not reflect recommended course of action) 2022 Budget - Line Item Changes 9% Reduction 3% 6% 9% Reduction Reduction Reduction 827,200 0 100,000 12,100 150,830 262,930 30,000 30,000 600 401,400 160,000 1,001,800 0 450,000 5,000 1,000 0 70,000 0 101,000 15,600 19,500 0 728,300 0 100,000 12,100 150,830 262,930 30,000 30,000 600 401,400 160,000 1,001,800 0 450,000 2,013,200 2,013,200 5,000 1,000 0 70000 0 55,000 15,600 19,500 0 681,500 0 100,000 12,100 150,830 262,930 30,000 30,000 600 401,400 108,000 1,001,800 0 450,000 5,000 1,000 0 70, 000 0 25,000 15,600 19,500 0 618,600 0 100,000 12,100 150,830 262,930 30,000 30,000 600 401,400 72,000 1,001,800 0 450,000 1,961,200 1,925,200 3,022,340 2,997,457 2,998,430 3,312,323 3,294,543 3,195,643 3,096,843 2,997,943 Recurring budget increase (decrease) = (0.54%) (3.00%) (6.00%) (9.00%) 0 0 0 0 0 (81,000) 0 0 0 0 0 0 0 0 (127,000) 0 0 0 0 0 0 0 0 (157,000) 0 0 0 (98,900) (145,700) (208,600) 0 0 0 0 0 0 0 0 0 0 0 0 0 (98,900) 0 0 0 0 0 0 0 0 0 (52,000) 0 0 0 0 0 0 0 0 0 0 0 0 (88,000) 0 0 0 (52,000) (88,000) (197,700) (296,600) Page 2 of 3 P:11. General Governance\Budget12022 Budget\018.014 FinancelGenGov budget worksheets 2022 001 General Fund 090 General Government Nonrecurring Capital Outlays 099.594.18.64.00 099.594.18.64.05 099.594.18.64.11 099.594.18.64.12 Operating 099.518.99.31.04 099.518.63.49.31 099.518.63.49.32 099.518.63.49.33 099.518.63.49.34 099.518.63.49.35 099.518.63.49.36 099.518.99.41.05 2018 2019 2020 Actual Actual Actual IT capital replacement Heavy Duty Mach. & Equip. -City Hall General Compuer Hardware - Capital Computer Software - Capital COVID - Operating Supplies COVID - Rental/Mortgage Assistance COVID - Utility Assistance COVID - Food Security/Insecurity COVID - Small Business Grants COVID - Non-profit Organization Grants COVID - School Districts COVID - Professional Services Interfund Payments for Service 099.597.10.00.10 000.597.12.00.20 099.597.30.00.90 000.597.31.00.20 000.597.50.00.10 Transfer out - #101 Transfer out - #122 Transfer out - #309 (Park Capital) Transfer out - #312 (Capital Reserve) Transfer out - #501 (new code enf. vehicle) Total Nonrecurring Expenditures Total Governmental Division 0 0 23,877 0 0 158,007 106,517 0 15,075 13,590 71,177 16,335 23,877 264,524 116,177 0 0 0 0 0 0 0 0 0 0 57,766 0 765,205 0 136,442 0 415,617 0 2,072,506 0 270,631 0 415,603 0 122,207 0 4,255,977 0 490,000 423,206 3,795,429 0 0 120,000 1,174, 369 7,109, 300 0 0 500,000 2,781,166 0 27,472 2021 Amended Budget 10,000 0 159,000 43,800 212,800 0 0 0 0 0 0 0 0 0 2,552,600 364,440 27,103 11,126,343 0 2022 Proposed Budget 15,000 0 105,000 16,000 136,000 0 0 0 0 0 0 0 0 0 2,683,519 0 0 0 0 3% Reduction 2022 Budget with 6% Reduction Budget Reduction Exercise (Does not reflect recommended course of action) 2022 Budget - Line Item Changes 9% Reduction 3% 6% 9% Reduction Reduction Reduction 15,000 0 105,000 16,000 136,000 0 0 0 0 0 0 0 2,683,519 0 0 0 0 15,000 0 105,000 16,000 15,000 0 105,000 16,000 136,000 136,000 0 0 0 0 0 0 0 0 0 2,683,519 0 0 0 0 0 0 0 0 0 0 0 0 0 2,683,519 0 0 0 0 4,708,635 8,403,669 3,308,638 14,070,486 2,683,519 2,683,519 2,683,519 2,683,519 4,732,512 8,668,193 7,680,792 14,283,286 2,819,519 2,819,519 2,819,519 2,819,519 Nonrecurring budget increase (decrease) r (80.26%) 7,754,852 11,665,650 10,679,222 17,595,609 0.00% 6,114,062 6,015,162 Total General Government increase (decrease) = (65.25%) IT Expenditures - R IT Expenditures - N 366,200 212,800 450,113 136,000 579,000 586,113 (1.62%) 0.00% 0.00% 5,916,362 5,817,462 (3.23%©) (4.85%) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (98,900) (197,700) (296,600) Page 3 of 3 P:11. General GovernancelBudget12022 Budget\018.014 FinancelGenGov budget worksheets 2022 General Fund General Government - Detail 001.090.000 Recurring Expenditures 000.586.10.00,00 SCRAPS Pass -Through Expense - monthly Internet fee through City franchise. Expense is offset through reimbursement from SCRAPS 000.517.90.31.04 Employee Recognition / Safety Program - employee recognition event & safety supplies (i.e. defibrillator) 2022 Proposed Budget 1,200 3,500 000.518.75.31,10 Vehicle Maintenance Supplies 1,000 000.518.85.35.01 Small Tools & Minor Equipment 6,000 - IT related supplies - laptop power supplies, cables, iPad accessories, etc. 2,000 000.518.85.35.08 Security Hardware - Security cameras, etc. 000.518.85.35.09 Network Hardware 51,213 - Switch renewal 48,213 - Network cards/adapters 3,000 000.518.85.35.11 Computer Hardware - Non Capital 15,500 - IP phones, memory, replace UPSs, hard drives for servers, 6,000 etc. - Replace outdated iPads, .scanners, monitors, etc. 7,500 - Speaker phones and cameras for conference rooms 2,000 000.518.85.35.12 Computer Software - Non Capital 30,800 - Licenses - MS Office 0365, Zoom, etc. 000.518,85.35.14 Server Hardware 5,000 000.518.85.35.18 Security Software Licensing 33,000 - Firewall 11,000 - Threat detection 17,000 - Email security 5,000 000.518.85.35.19 Network Software Licensing 1,700 000.518.85.35.20 Server Software Licensing 6,000 000.519.60.31.01 Office & Operating Supplies 3,700 - kitchen supplies, calendar, copy paper, letterhead, toner, etc. 000.513.10.41,05 Contingency 218,000 - City Manager directed for professional service related tasks or to assist City Deets with line -item deficiencies 000.514.23.41.01 Accounting & Auditing 108,000 - Annual audit by State Auditor & assistance with technical issues 000.518.10.42.01 Postage 1,000 - city mailings including AP checks, UPS, etc. Page 1 of 3 P:11. General GovernancelBudget\2022 Budget1018.014 FinancelGenGov budget worksheets 2022 General Fund General Government - Detail 001.090,000 000.518.10.42.02 000.518.10.42.03 000.518.10.42.08 001.518.30,44.03 000.518.30.41.05 000.518.85.41.03 000.518.85.48.03 000.518.85.48.03 000.518.85.48,08 000.518.85.48.09 000.518.90.41.01 000,518,90.42.10 000.518.90.45.03 000.518.90.45.07 000.518.90.49.03 000.518.90.49.06 000.519.60.41.05 000.548.66.45.05 000.560.10.41.05 000.566.10.41.05 Telephone - Telephone service at City Hall Cell Phones - intemet access cards for IT and loaner Mi-Fi's, Maas 360 Internet Service - Internet access Taxes and Assessments - Taxes for misc City property Professional Services IT Support - server maintenance, telephone system, wiring, electrical Hardware Support Software License Maintenance - Annual maintenance fees Eden - Annual maintenance fees Laserfiche - Annual maintenance fees PageFreezer Annual maintenance fees Smarsh - Annual maintenance fees Vmware - Annual maintenance fees backup software Annual maintenance fees on misc. other software Security Infrastructure Maintenance Network Infrastructure Maintenance - Annual maintenance fees on switch support, etc. Merchant Charges (Bankcard Fees) - bank charges and fees Network Infrastructure Access - Access to Zayo dark fiber Equipment Rental - Pitney Bowes postage machine meter rental ($355 x 12) Interfund vehicle lease - Replacement on pool van Printing and Binding Miscellaneous Services - Shredding charges, Bike helmets ($3,000), etc. Professional Services General Operating Leases: Computer - Lease of desk top and lap top PCs used by City staff Outside Agencies - Social Svc. & Econ. Dev. - Awarded through application process Alcohol Treatment: Liquor Excise Tax - Paid to Spokane County per State statute 52,500 14,400 4,000 5,300 11,000 15,000 14,150 2022 Proposed Budget 28,700 2,000 10,200 1,000 1,500 15,500 4,600 116,350 1,000 14,550 500 6,000 4,200 500 500 5,000 1,000 70,000 182,000 15,600 Page 2 of 3 P:\1. General GovernancelBudget12022 Budget1018.014 Finance\GenGov budget worksheets 2022 General Fund General Government - Detail 001.090.000 000.566.10.41.06 000.514.40.51.01 000.514.90.51.03 000.553.70.44.03 000.553.70.44.03 000.594.18.64.11 000.592.19.82.01 000.597.20.00.40 000.597,30.00.90 000.597.31.00.10 000.597.50.00.20 Alcohol Treatment: Liquor Profits - Paid to Spokane County per State statute Election Costs - Per ballot issue/per capita allocation by Spokane County every odd year Voter Registration - Per capita allocation by Spokane County Taxes and Assessments - Aging & Long Term Care of Easter WA Spokane Regional Clean Air Agency - Air quality Computer Hardware - Capital - switches, routers, domain controllers Interest and Other Debt Service Costs - Bank fees for servicing LTGO debt Interfund Transfer LTGO Debt Service - Fund #204 City Hall debt service payment Interfund Transfer to Parks Capital Proj - Parks capital projects Construction - Pavement Preservation - City pavement preservation projects Interfund Risk Management Payment - City insurance premium transferred to Fund #501 Total Recurring Expenditures Nonrecurring Expenditures 099.594.18.64.xx 099.597.10.00.10 Nonrecurring IT Capital Replacements - Replace outdated copiers - Replace card access system at CenterPlace & Shop - SAN Infrastructure upgrade for backup solution - Server software upgrades Transfers out to Fund #101 - Cover operating deficit in the Street Fund Total Nonrecurring Expenditures Total General Government 15,000 55,000 50,000 16,000 2022 Proposed Budget 19,500 0 100,000 12,100 150,830 30,000 600 401,400 160,000 1,001,800 450,000 3,294,543 136,000 2,683,519 2,819,519 6,114,062 Page 3 of 3 P:11. General GovernancelBudget12022 Budget1018.016 Human Resources\HR budget worksheets 2022 001 General Fund 018 Operations & Administrative Services 016 Human Resources Division Employee Count - 2 FTEs Wages/Payroll Taxes/Benefits 016.518.10.10.00 Wages 016.518.10.20.00 Payroll Taxes and Benefits 2018 2019 2020 Actual Actual Actual 2021 Amended Budget 179,051 189,937 197,647 205,339 72,943 78,203 80,895 88,166 2022 Proposed Budget 212,904 89,657 3% Reduction Budget Reduction Exercise (Does not reflect recommended course of action) 2022 Budget with 2022 Budget - Line Item Changes 6% 9% 3% 6% 9% Reduction Reduction Reduction Reduction Reduction 212,904 203,500 203,500 0 (9,404) (9,404) 89,657 89,400 89,400 0 (257) (257) 251,994 268,140 278,542 293,505 302,561 302,561 292,900 292,900 0 (9,661) (9,661) Supplies 016.518.10.31.01 Office & Operating Supplies 547 1,015 202 500 500 300 300 300 (200) (200) (200) 016.518.10.31.08 Repair & Maintenance Supplies 0 294 0 0 0 0 0 0 0 0 0 016.518.10.32.01 Fuel 8 0 0 0 0 0 0 0 0 0 0 016.518.10.35.13 Employee Health & Wellness Supplies 672 579 1,280 500 700 700 700 700 0 0 0 1,227 1,888 1,482 1,000 1,200 1,000 1,000 1,000 (200) (200) (200) Other Services & Charges 016.518.10.41.04 Legal 2,153 327 1,231 2,000 2,000 0 0 0 (2,000) (2,000) (2,000) 016.518.10.41.05 Professional Services 9,042 7,844 6,690 7,000 7,000 6,000 6,000 6,000 (1,000) (1,000) (1,000) 016.518.10.41.17 Advertising 3,183 3,513 1,985 1,500 2,000 0 0 0. (2,000) (2,000) (2,000) 016.518.10.42.01 Postage 52 59 28 60 60 0 0 0 (60) (60) (60) 016.518.10.42.03 Cell Phones 279 468 0 0 0 0 0 0 0 0 0 016.518.10.43.01 Travel/Mileage 1,214 1,030 147 1,000 1,500 500 0 0 (1,000) (1,500) (1,500) 016.518.10.48.02 Copier Maintenance 881 767 382 0 0 0 0 0 0 0 0 016.518.10.49.02 Memberships 625 522 442 625 850 0 0 0 (850) (850) (850) 016.518.10.49.04 Registrations 320 324 0 350 650 0 0 0 (650) (650) (650) 016.518.10.49.07 Training 175 2,160 0 1,000 2,000 0 0 0 (2,000) (2,000) (2,000) 016.518.10.49.10 Employee Education Reimbursement 3,270 6,000 10,000 10,000 10,000 10,000 10,000 0 0 0 (10,000) 016.518.10.49.13 Employee Health & Wellness 755 288 46 500 500 300 300 300 (200) (200) (200) Total Human Resources 21,949 23,302 20,951 24,035 26,560 16,800 16,300 6,300 (9,760) (10,260) (20,260) 275,170 293,330 300,975 318,540 330,321 320,361 310,200 300,200 (9,960) (20,121) (30,121) Total budget increase = 3.70% Nonpayroll budget increase = 10.88% (3.02%) (6.09%) (9.12%) P:11. General Governance\Budget12022 Budget\018.016 Human Resources\HR budget worksheets 2022 General Fund Human Resources - Details 001.018.016 016.518.10.10.00 016.518.10.20.00 016.518.10.31.01 016.518.10.20.00 016.518.10,41.04 016.518.10.41.05 016.518.10.41.17 016.518.10,42.01 016.518.10.43.01 016.518.10.49.02 016.518.10.49.04 016. 518.10.49.07 Wages Payroll Taxes and Benefits - FICA, medicare, L&I, PERS Office & Operating Supplies - File Folders - Employee IDs - Labels - Avery labels and dividers - Note Paper - Pens - various types - 3 ring binders - copy paper Employee Health & Wellness Supplies Legal - Summit Law Professional Services - Pre -employment Physicals - Drug and Alcohol Testing - Criminal History Checks - Navia (HRA) Admin Fee Advertising - Employee Recruitment Advertising Postage Travel/Mileage - To attend Labor Relations Institute - To attend WAPELRA Fall Conference - To attend AWC Health Academy - To attend AWC Wellness Forum Memberships - Washington Emp. Public Relations Association - Society for Human Resources Management - AWC Drug and Alcohol Consortium Registrations - AWC Labor Relations Institute AWC Wellness Summit - AWC WAPELRA Fall Labor Relations Conference Training - Anti Harassment - Individualized Training 50 100 40 60 20 40 40 150 1,400 350 950 4,300 500 500 400 100 250 400 200 350 0 300 1,500 500 2022 Proposed Budget 212,904 89,657 500 700 2,000 7,000 2,000 60 1,500 850 650 2,000 Page 1 of 2 P:\1. General GovernancelBudget12022 Budget1018.016 Human Resources\HR budget worksheets 2022 General Fund Human Resources - Details 001.018.016 2022 Proposed Budget 016.518.10,49.10 Educational Reimbursement 10,000 016.518.10.49.13 Health and Wellness Events - $10 per employee to qualify for WellCity Award 500 Program. Result is an estimated $30,000 savings in health insurance premiums. 500 Total: 330,321 Page 2of2 P:\1. General Governance\Budget\2022 Budget\043 Building\Building budget worksheet 2022 001 General Fund 040 Community and Public Works 043 Building and Planning Employee Count - 20 FTEs Wages/Payroll Taxes/Benefits 043.524.60.10.00 Wages 043.524.60.20.00 043.558.50.10.00 043.558.50.10.99 043.558.50.20.00 043.558.60.10.00 043.558.60.20.00 Supplies 043.524.60.31.01 043.524.60.31.06 043.524.60.31.08 043.524.60.31.09 043.524.60.32.01 043.524.60.35.01 043.558.50.31.01 043.558.50.31.02 043.558.50.31.03 043.558.50.31.06 043.558.50.31.08 043.558.50.31.10 043.558.50.32.01 043.558.50.35.01 043.558.50.35.03 043.558.60.31.01 043.558.60.31.03 043.558.60.31.05 043.558.60.32.01 043.558.60.35.01 Payroll Taxes and Benefits Wages Overtime Payroll Taxes and Benefits Wages Payroll Taxes and Benefits 2018 2019 2020 Actual Actual Actual 1 51,812 20,245 822,126 5,327 371,402 246,994 96,358 55,797 20,643 985,049 761 428,690 256,646 112,637 126,147 53,033 973,870 1,359 423,741 255,769 113,317 Office & Operating Supplies Safety Equipment Repair & Maintenance Supplies. Vehicle Maintenance Supplies Fuel Small Tools & Minor Equipment Office & Operating Supplies Forms Publications Safety Equipment Repair & Maintenance Supplies Vehicle Maintenance Supplies Fuel Small Tools & Minor Equipment Non Capital Office Furniture & Equipmer Office Supplies Publications Meeting Supplies Fuel Small Tools & Minor Equipment Other Services & Charges 043.514.23.02.01 Uncollectible Accounts Expense 043.524.60.41.17 Advertising 043.524.60.42.01 Postage 043.524.60.42.03 Cell Phones 043.524.60.43.01 Travel/Mileage 043.524.60.45.07 Interfund Vehicle Lease 043.524.60.48.01 Equipment Repair and Maintenance 043.524.60.49.02 Memberships 043.524.60.49.04 Registrations 043.524.60.49.08 Code Enforcement Abatement 043.524.60.49.18 Vehicle License & Registration 043.558.50.41.01 Credit Card & Bankcard Fees 043.558.50.41.03 Spokane County GIS 043.558.50.41.05 Professional Services 043.558.50.41.17 Advertising 2021 Amended Budget 120,976 56,267 1,020,400 4,000 468,400 267,624 123,841 2022 Proposed Budget 123,628 58,588 1,046,985 1,500 491,426 275,028 126,570 2022 Budget with 3% Reduction 123,628 58,588 990,045 1,500 468,868 275,028 126,570 1,614,264 1,860,223 1,947,236 2,061,508 2,123,725 2,044,227 51 7 568 0 1,617 41 5,959 0 317 188 470 134 5,809 3,456 0 5,232 0 130 0 1,135 0 162 23 0 1,164 35 6,775 0 294 0 102 817 5,401 308 0 2,119 0 0 20 85 49 314 0 207 1,081 297 2,002 0 4,620 0 789 1,508 3,374 1,146 571 2,692 0 530 0 91 25,114 17,305 19,271 0 0 359 920 566 2,500 37 40 200 5,834 15 23,547 0 247 0 500 50 310 930 331 2,500 0 40 225 7,187 0 25,027 0 0 0 0 169 340 2,754 0 500 0 170 140 5,576 62 56,155 0 366 25 150 500 1,500 0 3,000 300 6,000 1,000 1,000 500 500 3,000 6,500 3,500 0 5,000 600 500 0 1,500 35,050 0 0 400 2,000 800 3,800 1,000 300 1,200 16,000 0 30,500 2,000 1,500 0 150 500 1,500 0 3,000 300 6,000 1,000 2,000 500 500 6,000 6,500 3,500 0 5,000 600 500 0 1,500 39,050 0 0 400 2,❑00 800 3,800 1,000 300 1,200 25,000 0 74,000 2,000 1,500 0 150 500 1,500 0 3,000 300 6,000 1,000 2,000 500 500 6,000 6,500 3,500 0 5,000 600 500 0 1,500 39,050 0 0 400 2,000 800 3,800 1,000 300 1,200 25,000 0 74,000 2,000 1,500 0 6% Reduction Budget Reduction Exercise (Does not reflect recommended course of action) 2022 Budget - Line Item Changes 9% Reduction 3% 6% 9% Reduction Reduction Reduction 123,628 123,628 0 0 0 58,588 58,588 0 0 0 954,837 954,837 (56,940) (92,148) (92,148) 1,500 1,500 0 0 0 459,226 459,226 (22,558) (32,200) (32,200) 254,151 201,098 0 (20,877) (73,930) 118,349 96,722 0 (8,221) (29,848) 1,970,279 1,895,599 (79,498) (153,446) (228,126) 150 500 1,500 0 3,000 300 6,000 1,000 2,000 500 500 6,000 6,500 3,500 0 5,000 600 500 0 1,500 150 500 1,500 0 3,000 300 6,000 1,000 2,000 500 500 6,000 6,500 3,500 0 5,000 600 500 0 1,500 39,050 39,050 0 0 400 2,000 800 3,800 1,000 300 1,200 25,000 0 74,000 2,000 1,500 0 0 0 400 2,000 800 3,800 1,000 300 1,200 25,000 0 74,000 2,000 1,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Page 1 of 2 P:\1. General Governance\Budget\2022 Budget\043 Building\Building budget worksheet 2022 001 General Fund 040 Community and Public Works 043 Building and Planning Employee Count - 20 FTEs 043.558.50.41.18 043.558.50.42.01 043.558.50.42.03 043.558.50.43.01 043.558.50.45,07 043.558.50.48.01 043.558.50.48.02 043.558.50.48.03 043.558.50.49.01 043.558.50.49.02 043.558.50.49.03 043.558.50.49.04 043.558.50.49.05 043.558.50.49.06 043.558.60.41.01 043.558.60.41.03 043.558.60.41.05 043,558.60.41.18 043.558.60.41.54 043.558.60.42.01 043.558.60.43.01 043.558.60.48.02 043.558.60.48.03 043.558.60.49.01 043.558.60.49.02 043.558.60.49.03 043.558.60.49.04 043.558.60.49.05 Legal Notices Postage Cell Phones Travel/Mileage Interfund Vehicle Lease Equipment Repair & Maintenance Copier Maintenance Software Licenses & Maintenance Subscriptions Memberships Printing & Binding Registrations Filing & Recording Fees Miscellaneous Services Credit Card & Bankcard Fees Spokane County GIS Professional Services Legal Notices Hearing Examiner Postage Travel/Mileage Copier Maintenance Software Licenses & Maintenance Subscriptions Memberships Printing & Binding Registrations Filing & Recording Fees Intergovernmental Services 043.558,60.51.01 Spokane County Contracts (HEX) Nonrecurring Items 099.524.60.35.03 Total Recurring Expenditures 2018 2019 2020 Actual Actual Actual Non Capital Office Furniture & Equipmer Total Building and Planning 043.524.60 = Code Enforcement 043.558.50 = Building 043.558.60 = Planning 20,185 749 5,486 3,240 11,500 677 4,709 17,286 214 1,019 0 2,708 989 0 0 75,328 12,242 499 0 3,503 179 2,671 14,980 0 2,093 0 516 13,052 0 189 4,978 1,487 11,500 2,997 4,090 16,474 0 700 360 962 0 0 35 86,339 57,369 20,328 16,149 2,135 883 2,207 16,177 150 843 199 584 15,694 0 498 5,043 0 11,500 2,525 2,813 15,318 0 1,309 0 1,177 705 0 0 80,451 19,709 24,011 38,305 1,387 18 1,528 15,592 150 1,504 555 335 15,273 228,090 299,929 305,963 38,718 0 38,718 0 2021 Amended Budget 300 500 5,000 1,500 11,500 1,500 5,000 20,000 100 1,200 0 2,000 0 500 0 82,000 40,000 20,000 25,000 2,000 1,500 3,000 18,000 300 2,100 500 1,500 13,500 318,000 0 0 1,906,186 2,177,457 2,272,470 2,414,558 0 Total budget increase = Combined nonpayroll increase = 0 11,579 0 1,906,186 2,177,457 2,284,049 _ 2,414,558 2022 Proposed Budget 300 500 5,000 1,500 11,500 1,500 5,000 23,000 100 1,200 0 5,000 0 500 0 82,000 40,000 30,000 40,000 2,000 1,500 3,000 18,000 300 2,100 500 1,500 16,000 404,000 0 0 3% Reduction 2022 Budget with 6% Reduction Budget Reduction Exercise (Does not reflect recommended course of action) 2022 Budget - Line Item Changes 9% Reduction 3% 6% 9% Reduction Reduction Reduction 300 500 5,000 1,500 11,500 1,500 5,000 23,000 100 1,200 0 5,000 0 500 0 82,000 40,000 30,000 40,000 2,000 1,500 3,000 18,000 300 2,100 500 1,500 16,000 404,000 0 0 2,566,775 2,487,277 6.30% 25.49% 0 (3.10%) 0 2,566,775 2,487,277 300 500 5,000 1,500 11,500 1,500 5,000 23,000 100 1,200 0 5,000 0 500 0 82,000 40,000 30,000 40,000 2,000 1,500 3,000 18,000 300 2,100 500 1,500 16,000 300 500 5,000 1,500 11,500 1,500 5,000 23,000 100 1,200 0 5,000 0 500 0 82,000 40,000 30,000 40,000 2,000 1,500 3,000 18,000 300 2,100 500 1,500 16,000 404,000 404,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,413,329 2,338,649 (79,498) (153,446) (228,126) (5.98%) (8.89%) 0 0 0 0 0 2,413,329 2,338,649 (79,498) (153,446) (228,126) Page 2 of 2 P:\1. General Governance\Budget\2022 Budget\043 Building\Building budget worksheet 2022 General Fund Community and Public Works Building and Planning Division 001.040.043 043.524.60.10,00 Wages - 2) Code Enforcement Officers 043.524.60,20.00 Payroll Taxes and Benefits 043.558.50.10.00 Wages - (1) Building Official, (1) Asst. Building Official, (1) Plans Examiner, (1) Development Services Coordinator, (1) Administrative Assistant, (1) Development Engineering Technician, (2) Permit Facilitators, (3) Building Inspectors, (3) Office Assistants 043.558.50,10.99 Overtime addresses times of increased workload, Admin assistance for Planning Commission. 2022 Proposed Budget 123,628 58,588 1,046,985 1,500 043.558.50.20.00 Payroll Taxes and Benefits 491,426 043.558.60.10.00 Wages 275,028 - 1) Sr. Planner, 3) Planners 043.558.60.20.00 Payroll Taxes and Benefits 126,570 043,524,60.31.01 Office & Operating Supplies 150 043.524.60.31.06 Safety Equipment 500 - safety equipment for Code Enforcement Officers: safety vest, hard hat, safety glasses, breathing equipment 043,524.60.31,08 Repair & Maintenance Supplies 1,500 - Parts which will be by City employees, mainly in the purchased to repair and maintain the Code Enforcement officer's truck While being maintained by the PW maintenance shop. 043,524,60.32.01 Fuel 3,000 - Code Enforcement Trucks 043,524,60.35.01 Small Tools & Minor Equipment 300 - Allows for the purchase and replacement tools such as: camera, staplers, hammer, chair, labeler, 043.558.50.31.01 Office & Operating Supplies 6,000 - Pens, pencils, notebooks, file folders, classifications folders, labels, calendars, large envelopes, batteries, post cards, posting backing boards, stakes for posting, post -it -notes, zip ties, staples, tape, batteries, highlighters, binder clips, steno pads, phone message pads, notebook dividers, markers, desk cleaner, hand sanitizer, colored paper, flip charts, copy paper ($950) 043.558.50.31.02 Forms 1,000 - inspection tags, target dated forms. Page 1 of 6 P:\1. General Governance\Budget\2022 Budget\043 Building\Building budget worksheet 2022 General Fund Community and Public Works Building and Planning Division 001.040.043 043.558.50.31.03 Publications - Code books and update publications for 10 employees. This is not a code year so no need to purchase new code books. 043.558.50.31.06 Safety Equipment - safety vests, safety glasses, hard hats, flashlights, safety kits for the vehicles, yellow caution tape, dust masks, water jugs for vehicles 043,558.50.31.08 Repair & Maintenance Supplies - Parts which will be purchased by City employees, mainly in the repair and maintenance of three Building inspector's vehicles, two CPW pool vehicles, while being maintained by the CPW maintenance shop. 043.558.50.31.10 Vehicle Maintenance Supplies 043.558.50.32.01 Fuel - Fuel for three building inspectors vehicles, two pool vehicles 043.558.50.35.01 Small Tools & Minor Equipment - chairs, stand-up desks, labelers, scanners, tape measures, staplers 043.558.60.31.01 Office Supplies - Pens, pencils, notebooks, file folders, classifications folders, labels, calendars, large envelopes, batteries, post cards, posting backing boards, stakes for posting, post -it -notes, zip ties, staples, tape, batteries, highlighters, binder clips, steno pads, phone message pads, notebook dividers, markers, desk cleaner, hand sanitizer, colored paper, flip chart, copy paper ($100) 043.558.60,31.03 Publications - New Urban News - Spokane County Real Estate Forum - Planning Review 043.558.60.31.05 Meeting Supplies - Planning Commission Meetings 043.558.60.35.01 Small Tools & Minor Equipment - Chairs, Stand-up desks, staplers, desk scanners, label printers 043.524.60.42.01 Postage 043.524.60.42.03 Cell Phones - Cell phone and wi-fi charges for Code Enforcement Officer 2022 Proposed Budget 2,000 500 500 6,000 6,500 3,500 5,000 600 500 1,500 400 2,000 Page 2 of 6 P:\1.. General Governance\Budget\2022 Budget\043 Building\Building budget worksheet 2022 General Fund Community and Public Works Building and Planning Division 001.040.043 043.524,60.43.01 Travel/Mileage - Code Enforcement Officers Semi-annual meeting 043.524.60.45,07 043.524.60.48.01 043.524.60.49.02 043.524.60.49. 04 043.524.60.49.08 043.558.50.41.01 043.558.50.41.03 043.558. 50.41.05 043.558.50.41.18 043.558, 50.42.01 Interfund Vehicle Lease Equipment Repair and Maintenance - Repairs to the Code Enforcement officer's vehicles which must be taken to an outside repair facility Memberships - Washington Association of Code Enforcement Officers - International Code Council Registrations - Code Enforcement Officers Semi-annual meetings Code Enforcement Abatement - this amount could cover 5 moderate abatements per year Credit Card & Bankcard Fees - Credit card fees charged by banks - cannot calculate the exact amount; proposed budget figure reflects anticipated 40% increase in fees due to increased card use related to enhanced online permitting. Customer is charged 2.5% fee for use of credit/bank card. Spokane County GIS - GIS Services and other contracted services with Spokane County. The majority of the charges of this contract has been moved to the planning line item. Professional Services - Some projects require professional expertise that we do not have on staff, Among these services we could need outside review by professionals such as engineers, architects, industrial hygienists or other specialty professionals for projects proposing complex structural systems; or large important buildings like assemblies and hospitals; or alternate construction materials. Legal Notices Postage - Covers all required and necessary mailed correspondence, certified mail 2022 Proposed Budget 800 3,800 1,000 300 1,200 25,000 74,000 2,000 1,500 300 500 043.558.50.42.03 Cell Phones 5,000 - 6 cell phones and tablets Wi-Fi connections Page 3 of 6 P:\1. General Governance\Budget\2022 Budget\043 Building\Building budget worksheet 2022 General Fund Community and Public Works Building and Planning Division 001.040.043 043.558.50.43.01 Travel/Mileage WABO- two in -state technical/professional meetings; one person each meeting, two-day meeting NORFMA floodplain conference - WSAPT Meetings- one in -state technical/professional meetings; one person; one -day meeting - Inland Empire APA conference - Certifications- one per year - Certification Renewals -one per year 043.558.50.45.07 043.558.50.48.01 043.558.50.48.02 043.558.50.48.03 043.558.50.49.01 043.558.50.49.02 043.558.50.49.04 Interfund Vehicle Lease Equipment Repair & Maintenance - Repairs to the Building Inspector's and pool vehicles which must be taken to an outside repair facility Copier Maintenance - actual charges to repair copier, plotters, desk printers Software Licenses & Maintenance - Adobe license - SMARTGov ICC and/or UpCodes e code subscriptions Subscriptions - Planning Law Review Memberships - International Code Conference (ICC) governmental membership - Parlimentarian orgainizations - APA memberships- planners - NORFMA - ASFPM - Inland Empire Chapter, ICC- five individual memberships - Washington Association of Building Officials governmental membership Washington Association of Permit Technicians three individual memberships - Certification Renewals -one per year Registrations - WABO- four in -state technical/professional meetings; one person each meeting, two-day meeting - Inland Empire APA conference eng tech - AICP Certification - NORFMA Conference - State Building Code Council meetings- four -eight per year state code development; one -day meeting; no travel or meal charges to City - Planner attend APA Conference 2022 Proposed Budget 1,500 11,500 1,500 5,000 23,000 100 1,200 5,000 Page 4 of 6 P:\1.. General Governance\Budget\2022 Budget\043 Building\Building budget worksheet 2022 General Fund Community and Public Works Building and Planning Division 001.040.043 043.558.50.49.06 043.558.60.41.03 043.558.60.41.05 043.558.60.41.18 043.558.60.41.54 043.558.60.42.01 043.558.60.43.01 043.558.60.48.02 043.558.60.48.03 043.558.60.49.01 043,558.60.49,02 043.558.60.49.03 043.558.60.49.04 Miscellaneous Services - Shredding and misc. services Spokane County GIS - GIS Services and other contracted services with Spokane County. The majority of the charges of this contract has been moved to the planning line item. Professional Services - Special Council for planning services Legal Notices - The City has a statutory requirement to notice certain land actions, public hearings, and other city actions and meetings Hearing Examiner (interlocal with city of Spokane) Postage - Postage for department mailings Travel/Mileage - State APA Conference - Inland Empire APA conference - Shoreline Conference - WA State Planning Managers Conference - Spokane River Forum - Misc travel for PTAC, SCEO, Site Selector and other local Copier Maintenance - toner - actual charges to repair copier, plotters, desk printers Software Licenses & Maintenance - SMARTGov - Adobe License - Sign Calculator Subscriptions - Planning Law Review Memberships - American Planning Association/AICP x 3 - Planning Association of Washington - APA = planning commission Printing & Binding - printing informational brochures and flyers Registrations - Inland Empire Section - APA x 3 - State American Planning Association Conference - Shoreline Conference - Spokane River Forum - APA Certification credits - seminars 2022 Proposed Budget 500 82,000 40,000 30,000 40,000 2,000 1,500 3,000 18,000 300 2,100 500 1,500 Page 5 of 6 P:\1. General Governance\Budget\2022 Budget\043 Building\Building budget worksheet 2022 General Fund Community and Public Works Building and Planning Division 001.040.043 043.558,60.49,05 Filing & Recording Fees - Filing & recording fees are the fees charged by Spokane County to record such things as final short plats, long plats and binding site plans. This is a revenue/expenditure neutral item given the applicant is responsible for the recording fees, which are paid to the City to cover all of the costs associated with filing or recording 2022 Proposed Budget 16,000 Total: 2,566,775 Page 6 of 6 P:11. General GovernancelBudget12022 Budget1041 Engineeringlvl Engineering budget worksheet 2022 (5-14-21) 001 General Fund 040 Community and Public Works 041 Engineering Employee Count - 33.23 FTEs General Fund = 14.025 FTEs Street Fund = 7.475 FTEs Capital Projects = 7.6 FTEs Stormwater Fund = 4.13 FTEs 2018 2019 2020 Actual Actual Actual 2021 Amended Budget 2022 Proposed Budget Budget Reduction Exercise (Does not reflect recommended course of action) 2022 Budget with 3% Reduction 6% Reduction 9% Reduction 2022 Bud et - Line Item Changes 3% 6% 9% Reduction Reduction Reduction Wages/Payroll Taxes/Benefits 041.543.10.10.00 Wages 507,488 664,065 615,653 822,177 851,722 797,936 797,648 757,226 (53,786) (54,074) (94,496) 041.543.10.10.99 Overtime 703 1,315 322 0 0 0 0 0 0 0 0 041.543.10.20.00 Payroll Taxes and Benefits 212,113 270,652 259,678 373,440 389,177 357,835 357,710 334,358 (31,342) (31,467) (54,819) 041.558.50.10.00 Wages 344,016 341,174 334,994 447,757 469,338 469,338 429,882 429,882 0 (39,456) (39,456) 041.558.50.10.99 Overtime 16,232 28,815 8,097 0 0 0 0 0 0 0 0 041.558.50.20.00 Payroll Taxes and Benefits 153,618 166,729 159,715 211,934 222,651 222,651 199,445 199,445 0 (23,206) (23,206) 1,234,170 1,472,750 1,378,459 1,855,308 1,932,888 1,847,760 1,784,685 1,720,911 (85,128) (148,203) (211,977) Supplies 041.543.10.31.01 Office Supplies 6,505 5,424 2,884 6,500 6,500 6,500 6,500 6,500 0 0 0 041.543.10.31.03 Publications 200 0 0 500 500 500 500 500 0 0 0 041.543.10.31.05 Meeting Supplies 223 19 7 100 100 100 100 100 0 0 0 041.543.10.31.06 Safety Equipment 28 336 172 500 500 500 500 500 0 0 0 041.543.10.31.08 Repair & Maintenance Supplies 311 949 0 1,000 1,000 1,000 1,000 1,000 0 0 0 041.543.10.31.10 Vehicle Maintenance Supplies 492 1,514 1,795 3,500 3,500 3,500 3,500 3,500 0 0 0 041.543.10.32.01 Fuel 3,534 3,798 2,345 4,000 4,000 4,000 4,000 4,000 0 0 0 041.543.10.35.01 Small Tools & Minor Equipment 3,406 2,418 1,360 2,500 2,500 2,500 2,500 2,500 0 0 0 041.543.10.36.02 Non Capital PC software/Hardware 0 0 0 750 750 750 750 750 0 0 0 041.558.50.31.01 Office Supplies 3,057 1,510 868 2,500 2,500 2,500 2,500 2,500 0 0 0 041.558.50.31.03 Publications 0 0 0 300 300 300 300 300 0 0 0 041.558.50.31.05 Meeting Supplies 0 30 0 100 100 100 100 100 0 0 0 041.558.50.31.06 Safety Equipment 145 45 97 500 500 500 500 500 0 0 0 041.558.50.31.08 Repair & Maintenance Supplies 11 221 0 500 500 500 500 500 0 0 0 041.558.50.31.10 Vehicle Maintenance Supplies 144 994 4,580 1,500 1,500 1,500 1,500 1,500 0 0 0 041.558.50.32.01 Fuel 4,192 4,831 4,047 5,000 5,000 5,000 5,000 5,000 0 0 0 041.558.50.35.01 Small Tools & Minor Equipment 524 445 32 750 750 750 750 750 0 0 0 22,772 22,534 18,187 30,500 30,500 30,500 30,500 30,500 0 0 0 Other Services & Charges 041.543.10.41.02 Engineering & Architectural 0 7,010 0 0 0 0 0 0 0 0 0 041.543.10.41.03 Spokane County GIS 31,002 45,494 37,307 44,500 8,900 8,900 8,900 8,900 0 0 0 041.543.10.41.05 Professional Services 19,880 19,141 25,668 30,000 130,000 130,000 130,000 130,000 0 0 0 041.543.10.41.17 Advertising 987 2,212 1,401 1,000 5,500 5,500 5,500 5,500 0 0 0 041.543.10.42.01 Postage 749 696 388 800 800 800 800 800 0 0 0 041.543.10.42.03 Cell Phones 6,692 6,516 5,262 6,816 6,816 6,816 6,816 6,816 0 0 0 041.543.10.43.01 Travel/Mileage 2,956 5,185 1,266 5,000 5,500 5,500 5,500 5,500 0 0 0 041.543.10.45.07 Interfund Vehicle Lease 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 0 0 0 041.543.10.48.01 Equipment Repair & Maintenance 189 2,432 143 2,000 3,005 3,005 3,005 3,005 0 0 0 041.543.10.48.02 Copier Maintenance 4,357 3,833 2,456 4,500 4,500 4,500 4,500 4,500 0 0 0 041.543.10.48.03 Software Licenses & Maintenance 15,126 18,890 19,119 23,540 18,810 18,810 18,810 18,810 0 0 0 041.543.10.49.01 Subscriptions 629 23 0 0 0 0 0 0 0 0 0 041.543.10.49.02 Memberships / Professional Licenses 867 845 967 2,230 2,465 2,465 2,465 2,465 0 0 0 041.543.10.49.03 Printing & Binding 0 0 833 0 850 850 850 850 0 0 0 041.543.10.49.04 Registrations 1,437 3,300 350 5,000 5,175 5,175 5,175 5,175 0 0 0 Page 1 of 2 P:11. General GovernancelBudget12022 Budget1041 Engineeringlvl Engineering budget worksheet 2022 (5-14-21) 001 General Fund 040 Community and Public Works 041 Engineering Employee Count - 33.23 FTEs General Fund = 14.025 FTEs Street Fund = 7.475 FTEs Capital Projects = 7.6 FTEs Stormwater Fund = 4.13 FTEs 041.543.10.49.05 Filing & Recording Fees 041.558,50.41.03 Spokane County GIS 041.558.50.41,05 Professional Services 041.558.50.42.01 Postage 041.558.50.42.03 Cell Phones 041.558,50.43.01 Travel/Mileage 041.558.50.45.07 Interfund Vehicle Lease 041.558.50.48.01 Equipment Repair & Maintenance 041.558.50.48.02 Copier Maintenance 041.558.50.48.03 Software Licenses & Maintenance 041.558.50.49.02 Memberships / Professional Licenses 041.558.50.49.03 Printing & Binding 041.558.50.49.04 Registrations 041.558.50.49.05 Filing & Recording Fees 041.558.50.49.07 Training Total Engineering 041.543.10 = General Engineering 041.558.50 = Development Engineering 2018 2019 2020 Actual Actual Actual 90 19,311 27,216 348 2,191 566 3,000 188 1,452 1,925 1,014 0 970 0 0 60 32,956 32,257 428 2,423 29 3,000 1,843 1,277 2,233 481 0 1,158 0 425 0 21,788 69,380 123 2,191 139 3,000 2,226 819 1,147 811 98 525 0 0 2021 Amended Budget 200 29,000 35,000 2,000 2,448 1,000 3,000 2,000 1,500 2,400 1,000 0 1,800 100 0 2022 Proposed Budget 3% Reduction 200 200 7,056 7,056 40,000 40,000 2,000 2,000 2,556 2,556 1,500 1,500 3,000 3,000 3,005 3,005 1,500 1,500 2,650 2,650 1,200 1,200 50 50 2,025 2,025 100 100 0 0 149,142 200,147 203,407 212,834 265,163 265,163 1,406, 084 1,695,431 1,600,053 2,098,642 2,228,551 Total budget increase = Budget Reduction Exercise (Does not reflect recommended course of action) 2022 Budget with 2022 Bud• et - Line Item 6% 9% 3% 6% Reduction Reduction Reduction 200 200 0 7,056 7,056 0 40,000 40,000 0 2,000 2,000 0 2,556 2,556 0 1,500 1,500 0 3,000 3,000 0 3,005 3,005 0 1,500 1,500 0 2,650 2,650 0 1,200 1,200 0 50 50 0 2,025 2,025 0 100 100 0 0 0 0 265,163 265,163 0 2,143,423 2,080,348 6.19% (3.82%) Combined nonpayroll increase = 21.51% 2,016,574 (85,128) (6.65%) (9.51%) Reduction Changes 9% Reduction 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (148,203) (211,977) Page 2 of 2 P:11. General Governance\Budget12022 Budget1041 Engineeringlvl Engineering budget worksheet 2022 (5-14-21) General Fund Community and Public Works Engineering Division 001.040.041. 041.543.10.10.00 Wages - Eng: 9.025 CIP: 7.6 FTEs EIVG 1.0 Bill, Gloria, Candice, Lorri ENG .50 Erica, Glenn, Jared, Jeff, Jeremiah, Randy, Rob, Rachel ENG .375 Adam ENG .25 Pete ENG .20 Kelly, Mitch CIP .80 Kelly, Mitch CIP .50 Dana, Don, Erica, Glenn, Jared, Jeff, Jeremiah, Pete, Randy, Rob, Tom A., new insp/maint (Dan replacement) 041.543.10.20,00 Payroll Taxes and Benefits - FICA, Medicare, L&I, PERS 041.558.50.10.00 Wages - 5.0 FTEs 1.0 Chad R, Henry, Scott, Tyson .5 John J., Rachel 041.558.50.20.00 Payroll Taxes and Benefits - FICA, Medicare, L&I, PERS 2022 Proposed Budget 851,722 389,177 469,338 222,651 041.543.10.31.01 Office Supplies - standard office supplies, copy paper 75% CIP / 25% Devi, unless larger item specific 041.543.10.31.03 Publications - Specs, Standards 041.543,10.31.05 Meeting Supplies 041.543,10.31.06 Safety Equipment - Safety vests, eye/ear protection, hard hats temporary traffic control equipment 041.543.10.31.08 Repair & Maintenance Supplies - Spray paint, stakes, cones 041.543.10.31.10 Vehicle Maintenance Supplies - Internal Fleet Repairs (annually and as needed) - 4.5 vehicles (see Fuel for detail) 041.543.10,32.01 Fuel For 4.5 vehicles 1.0 NEW 2021 Ford Explorer (CIP Mgmnt) 1.0 2-300: 2003 Ford Explorer (Dan's replacement) 1.0 2-302: 2004 Dodge Dakota (Pete) 1.0 2-203: 2014 Ford Escape SE (Don) .5 5-216: 2014 Ford F-150 (Dana) 6,500 500 100 500 1,000 3,500 4,000 Page 1 of 5 P:11. Genera[' Governance\Budget\2022 Budget1041 Engineeringlvl Engineering budget worksheet 2022 (5-14-21) General Fund Community and Public Works Engineering Division 001.040.041. 041.543.10.35.01 Small Tools & Minor Equipment - Tape measures, surveying equipment, levels, and other misc. devices that would be used to inspect contractors' work. 041.543,10.36.02 Non Capital PC Software/Hardware 041.558.50.31.01 Office Supplies - standard office supplies, copy paper 75% CIP / 25% Devl, unless larger item specific 041.558.50.31.03 Publications 300 - Specs, Standards 041.558.50.31.05 Meeting Supplies 100 - Developer's Forums 041.558.50.31.06 Safety Equipment 500 - Safety vests, eye/ear protection, hard hats temporary traffic control equipment 041.558.50.31.08 Repair & Maintenance Supplies 500 - Spray paint, stakes, cones 041.558.10.31.10 Vehicle Maintenance Supplies 1,500 - Internal Fleet Repairs (annually and as needed) - 2.0 vehicles (see Fuel for detail) 041.558.50.32.01 Fuel For 2.0 vehicles 5,000 1.0 4-004: 2006 Dodge Dakota (Tyson) 1.0 4-008: 2013 Ford Escape SE (Scott) 041.558.50.35.01 Small Tools & Minor Equipment 750 - Tape measures, surveying equipment, levels, and other misc. devices that would be used to inspect contractors' work. 041.543.10.41.03 Spokane County GIS 8,900 Invoice from Spokane Co Info Systems C!P 25.25 % / Storm 22.83% / CD Devlp 16.5%,/ CD Planning 35.42% / based on # users - GIS Application Services (wk from Dan Neyman) 0 - ESR1 Licenses Fee (16,800) 4,200 - ARC GIS Online (5,000) 2,500 - 50% Storm / 50% CD Planning - Pictometry Tiles - every even yr $2, 200 2,200 041.543.10,41,05 Professional Services 130,000 - Pre -design work / Project not assigned 30,000 - Grant application Professional Support 100,000 041.543.10.41.17 Advertising 5,500 - Non project items, job ads (Indeed ...) 1,000 - Federal A/E Roster 4,500 2022 Proposed Budget 2,500 750 2,500 Page 2 of 5 P:\1. General Governance\Budget12022 Budget1041 Engineeringlvl Engineering budget worksheet 2022 (5-14-21) General Fund Community and Public Works Engineering Division 001.040.041. 041.543.10.42.01 Postage - Covers all required and necessary mailed correspondence 041.543.10.42.03 Cell Phones - (6) Ph: (Bill, Erica, Jared, Mitch, Pete, Rob) @ 40.01/mo 2,880 - (4) Phones 50%: (Dan, Dana, Don, Tom A) @ 40,01/mo 984 - (2) lPads: (Bill Gloria) @ 40.01/mo 984 - (2) MiFi: (Jared,Pete) @ 40.01/mo 984 - (4) Mobile Broadband 50%: (Dan, Dana, Don, Tom A) @ 984 40.01/mo each 041.543.10.43.01 Travel/Mileage - Car Rental - Flights - Lodging & Meals - Training / travel expenses 041.543.10.45.07 Vehicle Replacement Fund 041.543.10.48.01 Equipment Repair & Maintenance - Outside Fleet Repairs 2,000 - Pedestrian & Bicycle Counters (50/50 with E ng-Devi) 1,005 041.543.10,48.02 Copier Maintenance - Upkeep on copier/Plotter; 75% CIP/25% Devi - Copier fees: .0082 / black, . 053 / color 041.543.10.48.03 Software Licenses & Maintenance - Adobe Acrobat Pro (11) @ $170/ea 1,870 - Transoft Solutions: Autotum map 850 - Syncro Plus SimTraffic Upgrade 400 - Bentley Systems: Culvert, Flow Master, Pond Pack 800 - Equip Watch: Estimator Package 4:100 - AutoCAD Subscription 6,000 (10) @ $600/ea (thru 2028) No network license, all single users. If add-ons = $4K. - Blue Beam - (11) seats- annual fee149/yr 1:640 - Eagleweb Access - online search for county easements 150 - New software seats 3,000 2022 Proposed Budget 800 6,816 5,500 6,000 3,005 4,500 18,810 Page 3 of 5 P:\1. General Governance\Budget\2022 Budget1041 Engineering lvl Engineering budget worksheet 2022 (5-14-21) General Fund Community and Public Works Engineering Division 001.040.041. 041.543.10.49.02 041.543.10.49.03 041.543.10.49.04 041.543.10.49.05 041.558.50.41.03 041.558,50.41.05 041.558.50.42.01 041.558.50.42.03 041.558.50.43.01 Membership & Professional Licenses - Professional Engineer ($120/ea) Even yr: Gloria, Glenn, Adam, Jeremiah Odd yr: Bill, Rob, Erica, Kelly - American Public Works Association (4 x $220) - WTS International - ASCE - ASCE - WTS - I TE - Various Printing & Binding - WSDOT Specs - now yearly $50 - Qty -17 Registrations - Class Registration, Webinar fees & Training 11.5 staff @ $450 Filing & Recording Fees - Non project Spokane County GIS Invoice from Spokane Co info Systems CIP 25.25% / Storm 22.83% / CD Devtp16.5%,/ CD Planning 35.42% / based on # users - GIS Application Services (wk from Dan Neyman) - ESR! Licenses Fee (16, 800) - ARC GIS Online (5,000) - 50% Storm / 50% CD Planning Pictometry Tiles - every even yr - $1700 Professional Services - Survey Contract Postage - Covers all required and necessary mailed correspondence Cell Phones - (1) Phone: Tyson @ 40.01/mo - (1) I -Phone: Scott @ 52.92/mo - - (1) Phone 50% (John) @ 20./mo - (2) Mobile Broadband (Scott, Tyson) - 40.01/mo - (1) Mifi 50% (John) @ 20./mo Travel/ Mileage - Car Rental - Flights - Lodging & Meals - Training / travel expenses 041.558.50.45.07 Interfund Vehicle Lease 3,000 480 880 100 270 135 50 50 500 0 2,856 2,500 1,700 2022 Proposed Budget 2,465 850 5,175 200 7,056 480 636 240 960 240 40,000 2,000 2,556 1,500 Page 4 of 5 P:11. General GovernancelBudget12022 Budget1041 Engineeringlvl Engineering budget worksheet 2022 (5-14-21) General Fund Community and Public Works Engineering Division 001.040.041. 041,558.50.48.01 041.558.50.48.02 041.558.50.48.03 041.558.50.49.02 041.558.50.49.03 041.558.50.49.04 041.558.50.49.05 Equipment Repair & Maintenance - Outside Fleet Repairs - Pedestrian & Bicycle Counters (50/50 with Eng-Gen) Copier Maintenance - Upkeep on copier/Plotter, 75% CIP / 25% Devi - Copier fees: .0082 / black, .053 / color Software Licenses & Maintenance - AutoCAD Subscription: (1) @ $600/ea (thru 2028) No network license, all single users. If add-ons = $4K. - Adobe Acrobat (5) @ $170/ea - Synchro Plus SimTraffic Membership/ Professional Licenses - Professional Engineer ($120%a) Even yr: Henry Odd yr. Chad R - American Society of Civil Engineers (ASCE) - Association of State Floodplain Managers (ASFPM) - American Water Resources Assoc (AWRA) - ASCE - WTS - ITE - Various Printing & Binding - WSDOT Specs - every even year in Jan - $50 - Qty -1 Registrations - 4.5 staff @ $450 Filling & Recording Fees 2,000 1,005 600 850 1,200 120 270 100 180 135 50 50 295 50 2022 Proposed Budget 3,005 1,500 2,650 1,200 50 2,025 100 Total: 2,228,551 Page 5 of 5 P:\1. General Governance\Budget\2022 Budget\042 Economic Development\Economic Development budget worksheet 2022 001 General Fund 040 Community and Public Works 042 Economic Development Employee Count - 5 FTEs Wages/Payroll TaxeslBenefits 042.558.70.10.00 Wages 042.558.70.10.01 Intern - Wages 042.558.70.20.00 Payroll Taxes and Benefits 042.558.70.20.01 Intern - Payroll Taxes and Benefits Supplies 042.558.70.31.01 042.558.70.31.03 042.558.70.31.05 042.558.70.31.08 042.558.70.31.07 042.558.70.35.01 042.558.70.35.03 Other Services & 042.558.70.41.05 042.558.70.41.07 042.558.70.41.17 042.558.70.41.18 042.558.70.42.01 042.558.70.42.03 042.558.70.43.01 042.558.70.45.04 042.558.70.48.03 042.558.70.49.01 042.558.70.49.02 042.558.70.49.04 042.558.70.49.06 042.558.70.49.10 Office & Operating Supplies Publications Meeting Supplies Repair & Maintenance Supplies Fuel Small Tools & Minor Equipment Non Capital Office Furniture & Equip Charges Nonrecurring items 099.558.70.41.05 Professional Services Contracted Economic Development City Economic Development Legal Notices Postage Cell Phones Travel/Mileage Vehicle Rental Software Licenses & Maintenance Subscriptions Memberships Registrations Miscellaneous Services Public Information Total Recurring Expenditures Retail Recruitment Contract Total Economic Development 2018. 2019 2020 Actual Actual Actual 469,542 0 186,400 0 409,044 4,072 168,556 355 425,710 12,825 169,502 1,100 655,942 582,027 609,137 441 223 0 10 21 0 2,313 3,008 471 27 0 0 19 1,437 0 1,954 169 0 0 0 0 (157) 0 12 27,412 42,146 201,923 401 244 1,257 1,025 209 14,772 80 2,045 3,055 130 0 11,637 61,000 191,829 492 1,119 2,358 1,489 0 12,495 0 1,861 2,990 281 45,606 38,405 64,732 185,552 1,852 1,256 1,980 78 0 11,552 2,099 2,268 917 0 40,025 294,699 333,157 350,716 2021 Amended Budget 470,279 13,954 199,930 1,153 685,316 600 600 500 0 0 1,500 0 3,200 60,000 73,000 200,000 0 0 995 3,300 0 15,000 1,050 3,000 6,000 0 46,200 408,545 2022 Proposed Budget 524,399 14,223 227,180 1,221 767,023 600 600 500 0 0 1,500 0 3,200 60,000 79,000 200,000 2,000 1,500 995 3,300 0 15,000 1,050 3,000 6,000 0 46,200 418,045 3% Reduction 524,399 0 227,180 0 751,579 600 600 500 0 0 1,500 0 3,200 60,000 79,000 179,800 2,000 1,500 995 3,300 0 15,000 1,050 3,000 6,000 0 46,200 397,845 Budget Reduction Exercise (Does not reflect recommended course of action) 2022 Budget with 2022 Budget - Line Item Changes 6% Reduction 524,399 0 227,180 0 751,579 600 600 500 0 0 1,500 0 3,200 60,000 79,000 144,200 2,000 1,500 995 3,300 0 15,000 1,050 3,000 6,000 0 46,200 362,245 9% Reduction 524,399 0 227,180 0 751,579 600 600 500 0 0 1,500 0 3,200 60,000 79,000 108,500 2,000 1,500 995 3,300 0 15,000 1,050 3,000 6,000 0 46,200 326,545 953,649 917,138 959,865 1,097,061 1,188, 268 1,152,624 1,117, 024 1,081,324 Total budget increase Combined nonpayroll increase = 23,000 25,000 0 0 8.31% 2.31 0 (3.00%) 0 (6.00%) 0 (9.00%) 0 3% 6% 9% Reduction Reduction Reduction 0 (14,223) 0 (1,221) 0 (14,223) 0 (1,221) (15,444) (15,444) 0 0 0 0 0 0 0 0 0 0 (20,200) 0 0 0 0 0 0 0 0 0 0 0 (20,200) (35,644) 0 976,649 942,138 959,865 1,097,061 1,188,268 1,152,624 1,117,024 1,081,324 (35,644) 0 0 0 0 0 0 0 0 0 0 (55, 800) 0 0 0 0 0 0 0 0 0 0 0 (55,800) 0 (14,223) 0 (1,221) (15,444) 0 0 0 0 0 0 0 0 0 0 (91,500) 0 0 0 0 0 0 0 0 0 0 0 (91,500) (71,244) (106,944) 0 0 (71,244) (106,944) P:\1. General Governance\Budget\2022 Budget\042 Economic Development\Economic Development budget worksheet 2022 General Fund Community and Public Works Economic Development Division 001.040.042 042.558.70.10.00 042.558,70,10.01 042, 558.70.20.00 042.558.70.20.01 042.558.70.31.01 042.558.70.31.03 042.558,70.31.05 042.558.70.35.01 042.558.70.41.05 042.558.70.41.0X 042.558.70.41.17 042.558.70.41,18 042.558.70.42.01 042.558.70.42.03 Wages Intern - Wages Payroll Taxes and Benefits - FICA, Medicare, L&I, PERS Intern - Payroll Taxes and Benefits Office & Operating Supplies - Copy costs and materials for brochures - Copy paper - Misc office supplies Publications - Chicago Books and Journals - Economic Development solutions publications Meeting Supplies - Regional Partner meetings - Business community meetings Small Tools & Minor Equipment Professional Services - Special Council for Economic Development services - Retail Recruitment contract Contracted Economic Development GSI - Regional Site Selector - Spokane Valley Chamber of Commerce Lemonade Day (reallocate 2,500 from City Manager - budget to ED) - Shop Local Campaign (3,500 increase) City Economic Development _ Implementation of our strategic marketing plan includes website content development and support for the economic development website and development of targeted marketing materials for industry recruitment. Legal Notices Planning Commission and City Council Public Hearing - noticing Postage Business Resource Mailer, Business License Requirement - Notice Ceti Phones 300 100 200 150 450 250 250 30,000 30,000 43,000 11,000 19,000 2,500 3,500 2022 Proposed Budget 524,399 14,223 227,180 1,221 600 600 500 1,500 60,000 79,000 200,000 2,000 1,500 995 Page 1 of 2 P:A1. General Governance\Budget\2022 Budget\042 Economic Development\Economic Development budget worksheet 2022 General Fund Community and Public Works Economic Development Division 001.040.042 042.558.70.43.01 Travel/Mileage - Inland Northwest Partners 600 - International Economic Development Council (IEDC) 1,000 - GSI, Visit Spokane and other regional partner meetings 500 - Gas $300 + $100 Food 400 - GIS Technical training 800 042.558.70.48.03 Software Licenses & Maintenance 15,000 - COSTAR, EMS! & Adobe Suite 042,558.70.49.02 Subscriptions 1,050 - National Association of Development Organization 200 - Strong Towns 300 - Journal of Business 200 - International Council of Shopping Centers 300 - Spokesman Review - Online 50 042.558.70.49.04 Memberships 3,000 - International Economic Development Council (IEDC) 250 - Inland NW Economic Alliance 500 - American Planning Association; American Institute of 1,000 Certified Planners (AICP) - Inland Northwest Partners 250 - GIS related memberships 1,000 042.558.70.49.07 Registrations 6,000 - APA - Inland Empire Section 1,200 - International Economic Development Council (IEDC) 500 - Inland Northwest Partners 300 GSI, Visit Spokane and other regional partner meetings 1,000 - GIS Technical training 3,000 2022 Proposed Budget 042.558.70.49,10 Public Information Hot Topic 4 Hot Topic newsletters mailed ($11,000 x 4) 45,400 State of the City 350 invitation postcards printing 200 300 invitation postcards postage 100 Advertising 500 800 3,300 46,200 Total: 1,188,268 Page 2 of 2 P:11. General GovernancelBudget12022 Budget1076 Parks & Recreation\City Hall O&M budget worksheet 2022 001 General Fund 033 City Hall Operations and Maintenance Employee Count - 2 FTE Wages/Payroll Taxes/Benefits 000.518.30.10.00 Wages 000.518.30.10.01 Temp/Seasonal Wages 000.518.30.10.99 Overtime 000.518.30.20.00 Payroll Taxes and Benefits 000.518.30.20.01 Temp/Seasonal Payroll Taxes & Ben 2018 2019 2020 Actual Actual Actual 2021 Amended Budget 2022 Proposed Budget Budget Reduction Exercise Does not reflect recommended course of action) 3% Reduction 2022 Bud • et with 9% Reduction 2022 Bud • et - Line Item Changes 3% 6% 9% Reduction Reduction Reduction 46,872 54,270 63,201 113,889 131,528 131,528 121,439 111,350 0 (10,089) 0 0 2,888 8,640 8,813 0 0 0 (8,813) (8,813) 307 582 491 500 0 0 0 0 0 0 27,085 31,582 34,696 55,333 64,092 64,092 60,595 57,098 0 (3,497) 0 0 354 739 1,087 0 0 0 (1,087) (1,087) 74,264 86,434 101,631 179,101 205,520 195,620 182,034 168,448 (20,178) (8,813) 0 (6,994) (1,087) (9,900) (23,486) (37,072) Supplies 000.518.30.31.01 Office & Operating Supplies 13,791 15,781 11,139 15,000 15,000 15,000 15,000 15,000 0 000.518.30.31.06 Safety Equipment 0 23 (55) 0 0 0 0 0 0 000.518.30.31.08 Repair & Maint. Supplies 3,118 4,153 9,377 5,000 5,000 5,000 5,000 5,000 0 000.518.30.31.10 Vehicle Maintenance Supplies 0 100 363 0 0 0 0 0 0 000.518.30.32.01 Fuel 393 2,191 1,184 500 500 500 500 500 0 000.518.30.35.01 Small Tools & Minor Equipment 10,223 10,672 5,602 6,500 6,500 6,500 6,500 6,500 0 000.518.30.35.03 Non Capital Office Furniture & Equip 232 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 27,757 32,920 27,611 27,000 27,000 27,000 27,000 27,000 0 0 0 Other Services & Charges 000.518.30.41.05 Professional Services 37,776 31,606 29,772 20,000 20,000 20,000 20,000 20,000 0 0 0 000.518.30.41.17 Advertising 0 0 642 0 0 0 0 0 0 0 0 000.518.30.41.21 Janitorial services 76,945 71,630 86,317 80,000 80,000 80,000 80,000 80,000 0 0 0 000.518.30.42.03 Cell Phones 0 771 634 500 500 500 500 500 0 0 0 000.518.30.43.01 Travel/Mileage 1,132 0 0 500 500 500 500 500 0 0 0 000.518.30.44.03 Taxes and Assessments 717 717 717 1,000 1,000 1,000 1,000 1,000 0 0 0 000.518.30.45.03 Equipment Rental 0 1,274 0 1,500 1,500 1,500 1,500 1,500 0 0 0 000.518.30.45.07 lnterfund vehicle lease 500 500 500 500 500 500 500 500 0 0 0 000.518.30.47.01 Electricity 39,894 43,071 43,806 45,000 45,000 45,000 45,000 45,000 0 0 0 000.518.30.47.02 Water 2,156 2,595 2,441 3,000 3,000 3,000 3,000 3,000 0 0 0 000.518.30.47.03 Sewer 1,732 1,066 877 2,000 2,000 2,000 2,000 2,000 0 0 0 000.518.30.47.04 Waste Disposal 779 0 1,297 2,000 2,000 2,000 2,000 2,000 0 0 0 000.518.30.48.01 Equipment Repair & Maintenance 1,692 3,441 16,154 11,500 11,500 11,500 11,500 11,500 0 0 0 000.518.30.49.06 Miscellaneous Services 0 28 296 0 0 0 0 0 0 0 0 000.518.30.49.18 License & Registration 0 0 55 0 0 0 0 0 0 0 0 Total Recurring Expenditures 163,323 156,699 183,508 167,500 167,500 167,500 167,500 167,500 0 0 0 265,344 276,053 312,750 373,601 400,020 390,120 376,534 362,948 (9,900) (23,486) (37,072) Total budget increase = 7.07% (2.47%) (5.87%) (9.27%) Combined nonpayroll increase = 0.00% Nonrecurring Items 099.518.30.31.08 Chamber Wall Repairs 0 0 294 0 0 0 0 0 0 0 0 099.518.30.36.03 Non -Capital Signage & Marquees 0 0 898 0 0 0 0 0 0 0 0 099.518.30.41.04 Legal- Contract Attorney Services 0 30,032 34,287 0 0 0 0 0 0 0 0 099.518.30.41.05 Professional Service 0 58,670 260,444 0 0 0 0 0 0 0 0 099.518.30.48.01 Equipment Repair & Maintenance 0 86,105 0 0 0 0 0 0 0 0 0 Total City Hall O&M 0 174,807 295,923 0 0 0 0 0 0 0 0 265,344 450,860 608,673 373,601 400,020 390,120 376,534 362,948 (9,900) (23,486) (37,072) P:11. General GovernancelBudget12022 Budget1076 Parks & Recreation\City Hall O&M budget worksheet 2022 General Fund City Hall Operations & Maintenance - Detail 001.033.000. 000.518.30.10.00 Wages 000.518.30.10.01 Temp/Seasonal Wages 2021 Proposed Budget 131,528 8,813 000.518.30.10.99 Overtime 0 000.518.30.20.00 Payroll Taxes and Benefits - FICA, Medicare, L&I, PERS 000.518.30.20.01 Temp/Seasonal Payroll Taxes & Ben FICA, Medicare, L&I, PERS 000.518.30.31.01 Office & Operating Supplies - Light bulbs - Misc, (nuts, bolts, glue, wood) - Paper products & garbage bags 000.518.30.31.08 Repair & Maintenace Supplies 5,000 - Filters - sprinkler parts - Electrical supplies - paint, paint supplies 000.518.30.32.01 Fuel 64,092 1,087 15,000 500 - Fuel for the Maintenance Truck, lawn mower, snow blower 000.518.30.35.01 Small tools and minor equipment 6,500 - Misc. Equipment, secure tool storage (rollaway) - Hand tools, extension cords, groundskeeping equip. 000.518.30.41.05 Professional Services 20,000 - Elevator maintenance, snow removal, grounds maint., etc. 000.518.30.41.06 Janitorial services 80,000 - Janitorial services contract for City Hall facility 000.518.30.42.03 Cell Phones 500 000.518.30.43.01 Travel / Mileage 500 000.518.30.44.03 Taxes and Assessments 1,000 000.518.30.45.03 Equipment Rental 1,500 000.518.30.45.07 lnterfund Vehicle Lease 500 000.518.30.47.01 Electricity 45,000 000.518.30.47.02 Water 3,000 000.518.30.47.03 Sewer 2,000 000.518.30.47.04 Waste Disposal 2,000 Page 1 of 2 P:11. General GovernancelBudget12022 Budget1076 Parks & Recreation\City Hall O&M budget worksheet 2022 General Fund City Hall Operations & Maintenance - Detail 001.033.000. 000.518.30.48.01 Equipment Repair & Maintenance - Repairs for snow blower, lawn equipment, maintenance vehicle - Window Cleaning - Snow plowing - Rodent Control - Carpet Cleaning - Floor waxing 2021 Proposed Budget 11,500 Total: 400,020 Page 2 of 2 P:11. General GovernancelBudget12022 Budget1076 Parks & Recreation\P&R budget worksheet 2022 001 General Fund 076 Parks & Recreation 000 Admin Division Employee Count - 2 FTEs Wages/Payroll Taxes/Benefits 000.576.80.10.00 Wages 000.576.80.10.01 Temp/Seasonal - Wages 000.576.80.10.99 Overtime 000.576.80.20.00 Payroll Taxes and Benefits 000.576.80.20.01 Temp/Seasonal - PR Tax & Benefits 2018 2019 2020 Actual Actual Actual 187,864 201,318 209,779 4,525 4,635 2,534 379 1,411 0 55,747 58,534 59,315 626 636 325 249,141 266,534 2021 Amended Budget. 219,155 8,726 0 64,054 732 271,953 292,667 2022 Proposed Budget 3% Reduction 2022 Budget with 6% Reduction Budget Reduction Exercise (Does not reflect recommended course of action) 2022 Budget - Line Item Changes 9% Reduction 3% 6% 9% Reduction Reduction Reduction 198,872 198,872 198,872 198,872 0 8,901 8,901 8,901 8,901 0 0 0 0 0 0 81,981 81,981 81,981 81,981 0 1,014 1,014 1,014 1,014 0 290,768 290,768 290,768 290,768 0 0 0 0 0 0 0 0 0 0 0 0 0 Supplies 000.576.80.31.01 Office & Operating Supplies 1,114 1,360 993 1,500 1,500 1,200 1,000 0 (300) (500) (1,500) 000.576.80.31.06 Safety Equipment 5 0 0 0 0 0 0 0 0 0 0 000.576.80.31.07 Clothing & Uniforms 0 0 21 500 500 0 0 0 (500) (500) (500) 000.576.80.31.08 Repair & Maintenance Supplies 27 0 0 0 0 0 0 0 0 0 0 000.576.80.31.10 Vehicle Maintenance Supplies 47 113 414 0 0 0 0 0 0 0 0 000.576.80.32.01 Fuel 1,433 1,305 972 2,000 1,500 1,500 1,500 1,500 0 0 0 000.576.80.35.01 Small Tools & Minor Equipment 0 0 0 1,000 0 0 0 0 0 0 0 2,626 2,778 2,400 5,000 3,500 2,700 2,500 1,500 (800) (1,000) (2,000) Other Services & Charges 000.576.80.41.03 Spokane County GIS 98 51 0 500 500 500 500 500 0 0 0 000.576.80.41.05 Professional Services 12,005 34,366 29,445 28,960 30,000 25,000 20,000 20,000 (5,000) (10,000) (10,000) 000.576.80.41.17 Advertising 0 0 124 0 0 0 0 0 0 0 0 000.576.80.41.18 Legal Notices 0 0 0 500 500 500 500 500 0 0 0 000.576.80.42.01 Postage 476 487 89 500 500 500 500 500 0 0 0 000.576.80.42.02 Telephone Services 617 648 665 650 650 650 650 650 0 0 0 000.576.80.42.03 Cell Phones 279 468 0 0 0 0 0 0 0 0 0 000.576.80.43.01 Trave1/Mileage 1,717 624 3 2,100 2,050 2,050 2,050 0 0 0 (2,050) 000.576.80.44.03 Taxes and Assessments 12,702 9,910 9,882 13,000 13,000 13,000 13,000 13,000 0 0 0 000.576.80.45.07 Interfund vehicle lease 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 0 0 0 000.576.80.47.02 Water 0 0 15 0 0 0 0 0 0 0 0 000.576.80.48.01 Equipment Repair & Maintenance 3 0 0 0 0 0 0 0 0 0 0 000.576.80.48.02 Copier Maintenance 725 780 517 1,000 800 800 800 800 0 0 0 000.576.80.48.03 Software Licenses and Maint 0 133 1,476 500 500 500 500 500 0 0 0 000.576.80.49.01 Subscriptions 0 168 256 200 250 250 250 250 0 0 0 000.576.80.49.02 Memberships 1,220 1,236 1,364 1,300 550 550 550 550 0 0 0 000.576.80.49.03 Printing & Binding 38 1,639 431 1,100 500 500 500 0 0 0 (500) 000.576.80.49.04 Conference Registrations 640 389 405 1,450 950 950 950 0 0 0 (950) 36,520 56,899 50,672 57,760 56,750 51,750 46,750 43,250 (5,000) (10,000) (13,500) Total Recurring Expenditures 288,287 326,211 325,025 355,427 351,018 Total budget increase = 345,218 340,018 335,518 (5,800) (1.24%) (1.65%) (3.13%) (4.42%) Combined nonpayroll increase = (4.00%) (11,000) (15,500) Page 1 of 2 P:11. General Governance\Budget12022 Budget1076 Parks & Recreation\P&R budget worksheet 2022 001 General Fund 076 Parks & Recreation 000 Admin Division Employee Count - 2 FTEs Nonrecurring Items 266.594.75.XX.XX CenterPlace AV Project 2018 2019 2020 Actual Actual Actual (239) 0 0 Total Nonrecurring P&R Admin Division (239) 0 0 Total P&R Admin Division 288,048 326,211 325,025 2021 Amended Budget 2022 Proposed Budget 0 0 355,427 351,018 3% Reduction Budget Reduction Exercise (Does not reflect recommended course of action) 2022 Budget with 2022 Budget - Line Item Changes 6% 9% 3% 6%0 9% Reduction Reduction Reduction Reduction Reduction 0 0 0 0 0 0 0 0 0 0 0 0 345,218 340,018 335,518 (5,800) (11,000) (15,500) Total Recurring for All Divisions Admin 355,427 351,018 345,218 340,018 335,518 (5,800) (11,000) (15,500) Maint 940,003 950,455 920,455 892,955 863,955 (30,000) (57,500) (86,500) Rec 328,534 331,487 329,487 323,137 315,662 (2,000) (8,350) (15,825) Aquatics 510,053 541,553 506,553 470,803 450,053 (35,000) (70,750) (91,500) Senior 35,403 36,801 36,801 36,301 34,501 0 (500) (2,300) CP 972,214 972,554 946,054 917,054 894,204 (26,500) (55,500) (78,350) 3,141,634 3,183,868 3,084,568 2,980,268 2,893,893 (99,300) (203,600) (289,975) Combined increase for all divisions = NonPavroll Admin Maint Rec Aquatics Senior CP 2021 62,760 940,003 98,050 510,053 7,100 429,276 1.34% (3.12%) 2022 60,250 950,455 91,780 541,553 6,825 419,413 2,047,242 2,070,276 Combined nonpayroll increase for all divisions = 1.13% (6.39%) (9.11%) Page 2 of 2 P:11. General Governance\Budget\2022 Budget1076 Parks & Recreation\P&R budget worksheet 2022 Genera! Fund Parks & Recreation - Detail 001.076 000 ADMINISTRATION DIVISION 000.576.80.10.00 000.576.80.10.01 000,576.80.20.00 000.576.80.20.01 000.576.80.31.01 000.576.80.31.07 000.576.80.32.01 000.576.80.41.03 000.576.80.41.05 000.576.80.41.18 000.576.80.42.01 000.576.80.42.02 000.576.80.43.01 000.576.80.44.03 000.576.80.45.07 000.576.80.48.02 000.576.80.48.03 000, 576.80.49.01 000.576.80.49.02 Salaries & Wages Temporary/Seasonal Wages Payroll Taxes and Benefits - FICA, Medicare, L&I, PERS Temporary/Seasonal Payroll Taxes and Benefits Office & Operating Supplies - Items printed & mounted - Printer Cartridges: 2@$86, 2@$58 - Copy paper - Misc. Supplies: Post -It Notes, calendars, labels, paper clips, binder dips, staples paper, letterhead, pens, pencils/leads, sheet protectors, binders, folders, etc. Clothing & Uniforms Fuel - Department vehicles - 3 Spokane County GIS Professional Services - Forest Management Consultant - Flora Master Planning Legal Notices Postage Telephone Services - Septic alarm monitoring at Mirabeau Meadows Travel/Mileage - WRPA Conference - Bellevue - NRPA Conference - Phoenix Taxes and Assessments Interfund Vehicle Lease Copier Maintenance Software Licenses and Maintenance Subscriptions Memberships - WRPA (Director/Admin Assistant) - NRPA (Director/Admin Assistant) 10,000 20,000 1,000 1,050 357 193 2022 Proposed Budget 198,872 8,901 81,981 1,014 1,500 500 1,500 500 30,000 500 500 650 2,050 13,000 6,000 800 500 250 550 Page 1 of 11 P:11. General Governance\Budget12022 Budget1076 Parks & Recreation\P&R budget worksheet 2022 General Fund Parks & Recreation - Detail 001.076 000.576.80.49.03 Printing & Binding - Brochures, flyers 000.576.80.49.04 Conference Registrations - WRPA Conference - Bellevue (Patty) - NRPA Conference - Phoenix (JB) 350 600 2022 Proposed Budget 500 950 Total 351,018 Page 2of11 P:11. General GovernancelBudget12022 Budget1076 Parks & Recreation\P&R budget worksheet 2022 001 General Fund 076 Parks & Recreation 300 Maintenance Supplies 300.576.80.31.08 300.576.80.35.01 Repair & Maintenance Supplies Small Tools & Minor Equipment 2018 2019 2020 Actual Actual Actual 414 0 414 381 0 381 8,171 0 2021 Amended Budget 2,000 1,500 8,171 3,500 2022 Proposed Budget 3% Reduction 2,000 2,000 500 500 2,500 2,500 Budget Reduction Exercise (Does not reflect recommended course of action) 2022 Budget with 2022 Budget - Line Item Changes 6% 9% 3% I 6% 9% Reduction Reduction Reduction Reduction Reduction 0 0 0 (2,000) (2,000) 0 0 0 (500) (500) 0 0 0 (2,500) (2,500) Other Services & Charges 300.576.80.41.05 Parks Maintenance Contract 808,854 847,503 807,372 847,503 846,255 826,255 801,255 772,255 (20,000) (45,000) (74,000) 300.576.80.41.06 Centennial Trail Maintenance 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 0 0 0 300.576.80.45.03 Equipment Rental 0 0 290 0 0 0 0 0 0 0 0 300.576.80.47.01 Electricity 15,086 17,351 15,196 18,000 18,000 18,000 18,000 18,000 0 0 0 300.576.80.47.02 Water 33,266 38,771 33,299 39,000 39,000 39,000 39,000 39,000 0 0 0 300.576.80.47.03 Sewer 6,023 6,209 6,227 7,000 7,000 7,000 7,000 7,000 0 0 0 300.576.80.47.04 Waste Disposal 0 0 10,164 0 0 0 0 0 0 0 0 300.576.80.49.03 Printing & Binding 0 0 104 0 0 0 0 0 0 0 0 300.576.80.49.06 Miscellaneous Services 2,893 0 7,080 5,000 17,700 7,700 7,700 7,700 (10,000) (10,000) (10,000) 300.594.76.41.02 Engineering & Architectural 0 5,540 0 0 0 0 0 0 0 0 0 886,122 935,374 899,732 936,503 947,955 917,955 892,955 863,955 (30,000) (55,000) (84,000) Total Maintenance 886,536 935,755 907,903 940,003 950,455 920,455 892,955 853,955 (30,000) (57,500) (86,500) Total budget increase = 1.11% (3.16%) Combined nonpayroll increase = 1.11% (6.05%) (9.10%) P:\1. General GovernancelBudget12022 Budget1076 Parks & Recreation\P&R budget worksheet 2022 General Fund Parks & Recreation - Detail 001.076 300 300.576.80.31.08 300.576.80.35.01 300.576.80.41.05 300.575.80.41.06 300,576.80.47.01 300.576.80.47.02 300.576.80.47.03 300.576.80.49.06 MAINTENANCE DIVISION Repair & Maintenance Supplies - Items not covered under maintenance contract Small Tools & Minor Equipment - Items not covered under maintenance contract Park Maintenance Services - Senske Contract that includes: mowing, watering, fitter control, vegetation management, shelter & restroom maintenance, snow removal, play equipment repair, reservations, Centennial and Appleway trails, etc. - Miscellaneous Repairs and Extra Tasks Centennial Trail Maintenance Fund Electricity Water Sewer Miscellaneous Services - Sullivan Park - water testing - Portable Restrooms - Mirabeau Springs Trailhead - Portable Restrooms - Discovery Playground - Misc. Services - Park Security Patrols Total 816,255 30,000 500 3,500 1,200 2,500 10,000 2022 Proposed Budget 2,000 500 846,255 20,000 18,000 39,000 7,000 17,700 950,455 Page 3 of 11 P:11. General Governance\Budget12022 Budget1076 Parks & Recreation\P&R budget worksheet 2022 001 General Fund 076 Parks & Recreation 301 Recreation Employee Count .. 1.6 FTE 2018 2019 2020 Actual Actual Actual 2021 Amended Budget 2022 Proposed Budget 3% Reduction Budget Reduction Exercise (Does not reflect recommended course of action) 2022 Budget with 2022 Budget - Line Item Changes 6% 9% 3% Reduction Reduction Reduction 6% Reduction 9% Reduction Wages/Payroll Taxes/Benefits 301.571.10.10.00 Wages 49,667 52,687 84,328 87,358 90,840 90,840 90,840 90,840 0 0 0 301.571.10.20.00 Payroll Taxes and Benefits 25,916 27,227 45,786 50,043 54,058 54,058 54,058 54,058 0 0 0 301.571.20.10.01 Temp/Seasonal - Wages 47,185 63,084 8,192 81,315 82,941 82,941 82,941 82,941 0 0 0 301.571.20.10.99 Overtime 133 722 0 500 0 0 0 0 0 0 0 301.571.20.20.01 Temp/Seasonal - PR Tax & Benefits 5,883 8,772 1,061 11,268 11,868 11,868 11,868 11,868 0 0 0 128,784 152,492 139,367 230,484 239,707 239,707 239,707 239,707 0 0 0 Supplies 301.571.20.31.01 Office & Operating Supplies 3,484 4,258 4,565 7,000 7,000 7,000 7,000 7,000 0 0 0 301.571.20.31.06 Safety Equipment 53 62 824 450 900 900 900 900 0 0 0 301.571.20.31.07 Clothing & Uniforms 431 1,177 680 1,500 1,500 1,500 1,500 1,500 0 0 0 301.571.20.35.01 Small Tools & Minor Equipment 0 871 0 200 3,000 3,000 0 0 0 (3,000) (3,000) 3,968 6,368 6,069 9,150 12,400 12,400 9,400 9,400 0 (3,000) (3,000) Other Services & Charges 301.571.10.49.01 Scholarship expense 712 547 0 500 1,200 1,200 1,200 1,200 0 0 0 301.571.10.49.23 Discount Expense 3,618 4,945 0 5,400 0 0 0 0 0 0 0 301.571.20.41.05 Professional Services 28,169 29,065 9,915 39,500 34,080 32,580 29,730 27,730 (1,500) (4,350) (6,350) 301.571.20.41.17 Advertising 867 1,359 0 1,000 1,000 1,000 1,000 1,000 0 0 0 301.571.20.42.01 Postage 819 463 511 900 900 900 900 900 0 0 0 301.571.20.42.03 Cell Phones 429 889 953 1,350 1,350 1,350 1,350 1,350 0 0 0 301.571.20.43.01 Travel/Mileage 672 4,778 2,224 2,050 2,675 2,675 2,675 0 0 0 (2,675) 301.571.20.45.03 Equipment Rental 0 313 51 0 0 0 0 0 0 0 0 301.571.20.48.02 Copier Maintenance 725 780 406 1,500 1,500 1,500 1,500 1,500 0 0 0 301.571.20.49.02 Memberships 279 267 307 500 275 275 275 275 0 0 0 301.571.20.49.03 Printing and Binding 1,800 4,828 3,128 5,000 5,000 5,000 5,000 5,000 0 0 0 301.571.20.49.04 Conference Registrations 528 2,487 1,459 1,500 1,500 1,500 1,500 0 0 0 (1,500) 301.571.20.49.06 Miscellaneous Services 18,710 17,235 2,802 28,900 29,100 28,600 28,100 27,600 (500) (1,000) (1,500) 301.574.20.44.03 Taxes and Assessments 0 0 37 0 0 0 0 0 0 0 0 301.589.30.01.00 Leasehold Excise Tax 8,417 770 3,486 800 800 800 800 0 0 0 (800) Total Recreation 65,745 68,726 25,279 88,900 79,380 77,380 74,030 66,555 (2,000) (5,350) Al2,825) 198,497 227,586 170,715 328,534 331,487 329,487 323,137 315,662 (2,000) (8,350) (15,825) Total budget increase = 0.90% Combined nonpayroll increase = (6.39%) (0.60%) (2.52%) (4.77%) P:\1. General GovernancelBudget12022 Budget1076 Parks & Recreation\P&R budget worksheet 2022 General Fund Parks & Recreation - Detail 001.076 301 301,571,10.10.00 301.571.10.20,00 301.571,20,10.01 301.571,20.20.01 301.571.20.20.99 301.571.20.31.01 301.571.20.31.06 301.571.20.31.07 301.571.20.35.01 301.571.20.41.05 301.571.20.41.17 301.571.20.42,01 301.571.20.42.03 301.571.20.43.01 301.571.20.48.02 301.571.20.49.02 RECREATION DIVISION Salaries & Wages Payroll Taxes and Benefits - FICA, Medicare, L&I, PERS Temporary/Seasonal Wages - Recreation Interns - Rec. Temp Seasonal Staff - New teen summer camp staff Temporary/Seasonal Benefits Employee Benefits OT Office & Operating Supplies - Recreation Program Supplies - Summer Camp T-shirts - Rec. Coord. Office Supplies - Business Cards Safety Equipment - First Aid Supplies Clothing & Uniforms - Rec. Temp Seasonal Staff T-shirts Small Tools & Minor Equipment - Miscellaneous program items Professional Services - First Student Field Trip Transportation for Camps - Instructor/Presenter Fees - Summer Outdoor Movies Licenses (4) * Bands for Outdoor Concerts & Events - Breakfast with Santa Advertising - Brochure distribution through media outlet - Newspaper Advertisements Postage - Rec guides, flyers, brochures, refunds, etc. Cell Phones Travel/Mileage NRPA Revenue Management School (West VA) WCIA Recreation Training WRPA Annual Conference (Bellevue - Kendall) Copier Maintenance Memberships - WRPA - NRPA 4,600 2,000 200 200 3,000 12,000 15,000 2,580 1,500 3,000 500 500 1,850 150 675 179 96 2022 Proposed Budget 90,840 54,058 82,941 11,868 7,000 900 1,500 3,000 34,080 1,000 900 1,350 2,675 1,500 275 Page 4 of 11 P:11. General GovernancelBudget12022 Budget1076 Parks & Recreation\P&R budget worksheet 2022 General Fund Parks & Recreation - Detail 001.076 301,571.10.49.01 301.571.20.49.03 301.571.20.49.04 301.571.20.49.06 301.589.30,01.00 Scholarship Expense - Recreational program scholarships (offset by revenue) Printing & Binding - Recreation Brochure (2 times a year) Conference Registrations - NRPA Revenue Management School (Tina - 2nd year) - WCIA Conference - WRPA Conference - Bellevue (Kendall) Miscellaneous Services - Summer Day Camp Field Trips - Program Banners - Dog Swim/Parents Night - Game On - First Aid/CPR Training - Teen Program Howl 0 Ween - Summer Park Program Kick Off Events - Summer Concert on West Lawn - Other recreation activities 1,000 150 350 15,000 1,700 400 1,000 1,000 5,000 500 1,000 500 3,000 2022 Proposed Budget 1,200 5,000 1,500 29,100 Leasehold Excise Tax 800 - For Western Dance Hall Total 331,487 Page 5of11 P:11. General GovernancelBudget12022 Budget1076 Parks & Recreation\P&R budget worksheet 2022 001 General Fund 076 Parks & Recreation 302 Aquatics Supplies 302.576.20.31.01 302.576.20.35.01 Office & Operating Supplies Small Tools & Minor Equipment 2018 2019 2020. Actual Actual Actual 240 0 240 37 0 37 0 0 2021 Amended Budget 500 1,500 2022 Proposed Budget 500 1,500 0 2,000 2,000 3% Reduction Budget Reduction Exercise (Does not reflect recommended course of action) 2022.Budget with 6% Reduction 9% Reduction 2022 Bud et - Line Item Changes 3% 6% 9% Reduction Reduction Reduction 500 250 0 0 (250) (500) 1,500 1,000 500 0 (500) (1,000) 2,000 1,250 500 0 (750) (1,500) Other Services & Charges 302.576.20.41.01 Merchant Charges (Bankcard Fees) 863 776 351 1,500 1,500 1,500 1,500 1,500 0 0 0 302.576.20.41.05 Professional Services 417,433 460,753 84,248 440,000 470,000 435,000 400,000 380,000 (35,000) (70,000) 275,000 302.576.20.41.17 Advertising 0 0 0 500 500 500 500 500 0 0 0 302.576.20.42.02 Telephone Service 4,983 5,241 5,403 5,500 5,500 5,500 5,500 5,500 0 0 0 302.576.20.42.03 Cell Phones 960 1,391 1,184 0 0 0 0 0 0 0 0 302.576.20.44.03 Taxes and Assessments 3,822 1,826 0 2,500 2,500 2,500 2,500 2,500 0 0 0 302.576.20.47.01 Electricity 20,862 20,510 6,526 25,000 25,000 25,000 25,000 25,000 0 0 0 302.576.20.47.02 Water 11,874 11,884 10,627 13,500 13,500 13,500 13,500 13,500 0 0 0 302.576.20.47.03 Sewer 7,970 8,032 7,976 10,000 10,000 10,000 10,000 10,000 0 0 0 302.576.20.48.01 Equipment Repair & Maintenance 0 0 0 2,500 2,500 2,500 2,500 2,500 0 0 0 302.576.20.49.03 Printing & Binding 0 0 0 500 500 500 500 500 0 0 0 302.576.20.49.06 Miscellaneous Services 2,660 3,031 708 3,200 3,200 3,200 3,200 3,200 0 0 0 302.576.20.49.23 Scholarship Expense 0 0 0 500 2,000 2,000 2,000 2,000 0 0 0 302.589.30.01.00 Leasehold Excise Tax 0 1,926 0 2,853 2,853 2,853 2,853 2,853 0 0 0 Total Aquatics 471,427 515,370 117,023 508,053 539,553 504,553 469,553 449,553 (35,000) (70,000) 275,000 471,667 515,407 117,023 510,053 541,553 506,553 470,803 450,053 (35,000) (70,750) 273,500 Total budget increase 6.18% (6.46%) (13.06%) (16.90%) Combined nonpayroll increase = 6.18% P:11. General GovernancelBudget12022 Budget1076 Parks & Recreation\P&R budget worksheet 2022 General Fund Parks & Recreation - Detail 001.076 302 302.576.20.31. 01 302.576.20.35.01 302.576.20.41.01 302.576.20.41.05 302.576.20.41.17 302.576.20.42.02 302.576.20.44.03 302.576.20.47.01 302.576.20.47.02 302.576.20.47.03 302.576.20.48.01 302.576.20.49.03 302.576.20.49.06 302.576.20.49,23 302.589.30.01.00 AQUATICS DIVISION Office & Operating Supplies Small Tools & Minor Equipment - Misc. Equipment Merchant Charges (Bankcard Fees) Professional Services - YMCA Maintenance & Management contract Advertising Telephone Service - Phone & Data tines for three pools Taxes and Assessments Electricity Water Sewer Equipment Repair & Maintenance - Misc. Equipment Printing & Binding - Development & printing of aquatics brochure Miscellaneous Services - Spokane Regional Health Permits Scholarship Expense - Scholarships for swim lessons & swim team Leasehold Excise Tax - For Splash Down Total 2022 Proposed Budget 500 1,500 1,500 470,000 500 5,500 2,500 25,000 13,500 10,000 2,500 500 3,200 2,000 2,853 541,553 Page 6 of 11 P:11. General GovernancelBudget12022 Budget\076 Parks & Recreation\P&R budget worksheet 2022 001 General Fund 076 Parks & Recreation 304 Senior Center Employee Count - 0.4 FTE Wages/Payroll Taxes/Benefits 304.575.50.10.00 Wages 304.575.50.20.00 Payroll Taxes and Benefits 2018 2019 2020 Actual Actual Actual 68,543 14,203 19,557 22,454 3,513 7,811 90,997 17,716 2021 Amended Budget 2022 Proposed Budget 20,246 21,048 8,057 8,928 27,368 28,303 29,976 Budget Reduction Exercise (Does not reflect recommended course of action) 2022 Budget with 2022 Budget - Line Item Changes 3% Reduction 6% 9% 3% I 6% 9% Reduction Reduction Reduction Reduction Reduction 21,048 21,048 21,048 0 0 0 8,928 8,928 8,928 0 0 0 29,976 29,976 29,976 0 0 0 Supplies 304.575.50.31.01 Office & Operating Supplies 109 0 393 500 500 500 500 500 0 0 0 304.575.50.31.06 Safety Equipment 104 0 0 0 0 0 0 0 0 0 0 304.575.50.31.07 Clothing & Uniforms 0 0 21 0 0 0 0 0 0 0 0 304.575.50.35.01 Small Tools & Minor Equipment 0 0 430 1,100 1,100 1,100 600 100 0 (500) (1,000) 213 0 844 1,600 1,600 1,600 1,100 600 0 (500) (1,000) Other Services & Charges 304.575.50,41.05 Professional Services 106 0 0 0 0 0 0 0 0 0 0 304.575.50.41.17 Advertising 0 0 0 500 500 500 500 500 0 0 0 304.575.50.42.01 Postage 0 0 0 50 50 50 50 50 0 0 0 304.575.50.43.01 Travel/Mileage 0 0 0 500 450 450 450 0 0 0 (450) 304.575.50,48.01 Equipment Repair & Maintenance 0 0 0 1,500 1,500 1,500 1,500 1,500 0 0 0 304.575.50.48.02 Copier Maintenance 725 781 406 1,000 1,000 1,000 1,000 1,000 0 0 0 304.575.50.48.03 Software Licenses & Maintenance 0 0 119 0 0 0 0 0 0 0 0 304.575.50.49.02 Memberships 0 0 260 600 375 375 375 375 0 0 0 304.575.50.49.03 Printing & Binding 0 0 82 0 0 0 0 0 0 0 0 304.575.50.49.04 Conference Registrations 0 0 (390) 850 850 850 850 0 0 0 (850) 304.575.50.49.06 Miscellaneous Services 39 0 0 500 500 500 500 500 0 0 0 870 781 477 5,500 5,225 5,225 5,225 3,925 0 0 (1,300) Total Senior Center 92,080 18,497 28,689 35,403 36,801 36,801 36,301 34,501 0 (500) (2,300) Total budget increase = 3.95% 0.00% Combined nonpayroll increase = (3.87%) (1.36%) (6.25%) P:11. General GovernancelBudget12022 Budget1076 Parks & Recreation\P&R budget worksheet 2022 General Fund Parks & Recreation - Detail 001.076 304 SENIOR CENTER DIVISION 304.575.50.10.00 304.575, 50.20.00 304.575, 50.31.01 304.575.50.35.01 304.575.50.41,17 304.575.50.42.01 304.575.50.43.01 304.575.50.48.01 304.575.50.48.02 304.575.50.49.02 304.575.50.49.04 304.575.50.49.06 Salaries & Wages Payroll Taxes and Benefits - FICA, Medicare, L&I, PERS Office & Operating Supplies - Paper, ink cartridges, folders, etc. Small Tools & Minor Equipment - replace card tables and class room tables Advertising - Spokesman Review, Senior Directory, Dex Directory Postage Travel/Mileage - Value Summit, Doyle, etc. Equipment Repair & Maintenance - Clean greenhouse windows Copier Maintenance Memberships - WRPA AIRPA WSASC Membership Registrations WRPA Conference (Bellevue) - Misc. Trainings - Fall Prevention, Dovia, etc. Miscellaneous Services - Professional speakers/seminars Total 179 96 100 350 500 2022 Proposed Budget 21,048 8,928 500 1,100 500 50 450 1,500 1,000 375 850 500 36,801 Page 7 of 11 P:11. General GovernancelBudget12022 Budget1076 Parks & Recreation\P&R budget worksheet 2022 001 General Fund 076 Parks & Recreation 305 CenterPlace Employee Count - 5 FTEs Wages/Payroll Taxes/Benefits 305.575.50.10.00 Wages 305.575.50.10.99 Overtime 305.575.50.20.00 Payroll Taxes and Benefits 305.571.20.10.01 Temp/Seasonal - Wages 305.571.20.20.01 Temp/Seasonal - PR Tax & Benefits Supplies 305.575.50.31.01 305.575.50.31.04 305.575.50.31.05 305.575.50.31.06 305.575.50.31.07 305.575.50.31.08 305.575.50.31.09 305.575.50.32.01 305.575.50.35.01 Other Services & 305.575.50.41.01 305.575.50.41.05 305.575.50.41.17 305.575.50.41.21 305.575.50.41.18 305.575.50.42.01 305.575.50.42.02 305.575.50.42.03 305.575.50.42.08 305.575.50.43.01 305.575.50.45.03 305.575.50.47.01 305.575.50.47.02 305.575.50.47.03 305.575.50.47.04 305.575.50.48.00 305.575.50.48.01 305.575.50.48.02 305.575.50.48.03 Office & Operating Supplies Linens Meeting Supplies Safety Equipment Clothing & Uniforms Repair & Maintenance Supplies Janitorial Supplies Fuel Small Tools & Minor Equipment Charges Merchant Charges (Bankcard Fees) Professional Services Advertising Janitorial Services Legal Notices Postage Telephone Service Cell Phones Internet Service Travel/Mileage Equipment Rental Electricity Water Sewer Waste Disposal Equip Rental Maint-Contracted Equipment Repair & Maintenance Copier Maintenance Software Licenses and Maintenance 99,134 5,737 2,683 1,993 0 25,229 725 2,848 2018 2019 2020 Actual Actual Actual 225,450 2,865 132,973 69,628 9,429 247,520 3,298 135,574 70,385 9,504 255,847 1,054 140,392 13,760 1,727 440,345 466,281 412,780 7,571 29,061 0 87 734 15,523 9,511 0 12,011 5,311 26,601 0 0 787 26,000 11,196 0 28,337 2,484 5,867 0 242 1,428 21,049 4,427 11 20,794 74,498 98,232 56,302 7,077 9,928 26,037 97,714 0 95 4,801 1,752 6,887 953 9,381 11,056 44,139 97,262 69 87 4,228 1,968 8,653 2,108 0 145 96,153 4,569 2,818 368 0 15,618 780 3,287 3,034 4,932 14,790 97,021 0 127 1,949 2,125 3,743 2,193 2,290 72,526 4,441 2,792 237 0 17,034 406 4,051 2021 Amended Budget 275,810 2,000 156,291 97,070 11,767 542,938 8,000 29,050 500 500 1,137 15,500 10,000 0 20,850 85,537 9,000 13,855 60,000 99,520 0 150 4,850 3,450 7,000 2,150 0 99,000 5,950 3,000 2,000 500 17,000 800 4,200 2022 Proposed Budget 277,535 2,000 162,274 99,011 12,321 553,141 8,000 27,787 500 500 1,137 17,000 10,000 0 18,850 83,774 9,000 13,855 60,000 99,520 0 150 2,100 3,600 2,700 3,000 0 99,000 5,950 3,000 500 500 17,000 800 4,200 3% Reduction 277,535 2,000 162,274 99,011 12,321 553,141 8,000 27,787 500 500 1,137 14,500 9,000 0 18,850 80,274 9,000 13,855 40,000 99,520 0 150 2,100 3,600 2,700 3,000 0 99,000 5,950 3,000 500 500 14,000 800 4,200 Budget Reduction Exercise (Does not reflect recommended course of action) 2022 Budget with 6% Reduction 277,535 2,000 162,274 99,011 12,321 553,141 7,000 27,787 500 500 1,137 12,000 7,500 0 16,850 73,274 9,000 13,855 20,000 99,520 0 150 2,100 3,600 2,700 3,000 0 99,000 5,950 3,000 500 500 12,000 800 4,200 150 2,100 3,600 2,700 0 0 99,000 5,950 3,000 500 500 10,000 800 4,200 9% Reduction 277,535 2,000 162,274 99,011 12,321 553,141 7,000 27,787 500 500 1,137 12,000 7,500 0 15,850 72,274 9,000 13,855 5,000 99,520 2022 Bud et - Line Item Changes 3% 6% 9% Reduction Reduction Reduction 0 0 0 0 0 0 0 0 0 0 0 (2,500) (1,000) 0 0 0 0 0 0 0 0 (1,000) 0 0 0 0 (5,000) (2,500) 0 (2,000) 0 0 0 0 0 (1,000) 0 0 0 0 (5,000) (2,500) 0 (3,000) (3,500) (10,500) (11,500) 0 0 (20,000) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (3,000) 0 0 0 0 (40,000) 0 0 0 0 0 0 0 0 0 0 0 0 0 (5,000) 0 0 0 0 (55,000) 0 0 0 0 0 0 (3,000) 0 0 0 0 0 0 (7,000) 0 0 Page 1 of 2 P:11. General GovernancelBudget12022 Budget1076 Parks & Recreation\P&R budget worksheet 2022 001 General Fund 076 Parks & Recreation 305 CenterPlace Employee Count - 5 FTEs 2018 2019 2020 Actual Actual Actual 305.575.50.49.02 Memberships 3,310 305.575.50.49.03 Printing & Binding 280 305.575.50.49.04 Registrations 1,932 305.575.50.49.06 Miscellaneous Services 2,027 305.589.30.01.00 Leasehold Excise Tax 2,179 Nonrecurring Items 099.575.50.48.01 305.594.73.64.01 Total Recurring Expenditures CenterPlace flooring replacement Office Furniture & Equipment 3,818 175 1,583 2,191 10,564 3,954 574 3,264 3,773 0 303,321 321,020 245,256 2021 Amended Budget 2022 Proposed Budget Budget Reduction Exercise (Does not reflect recommended course of action) 2022 Budget with 2022 Budget - Line Item Changes 3% Reduction 6% 9% 3% Reduction Reduction Reduction 6% Reduction 9% Reduction 4,120 3,470 3,470 3,470 3,470 0 0 0 500 600 600 600 600 0 0 0 1,850 1,850 1,850 1,850 0 0 0 (1,850) 2,665 2,665 2,665 2,665 2,665 0 0 0 2,179 2,179 2,179 2,179 2,179 0 0 0 343,739 335,639 312,639 290,639 268,789 (23,000) (45,000) (66,850) 818,164 885,533 714,338 972,214 972,554 946,054 917,054 894,204 (26,500) Total budget increase = 0.03% (2.72%) Combined nonpayroll increase = (2.30%) (5.71%) (8.06%) (55,500) (78,350) 50,918 0 9,500 0 0 0 0 0 0 0 0 8,255 0 0 0 0 0 0 0 0 0 0 59,173 0 9,500 0 0 0 0 0 0 0 0 Total CenterPlace 877,337 885,533 723,838 972,214 972,554 946,054 917,054 894,204 (26,500) (55,500) (78,350) Page 2 of 2 P:11, General GovernancelBudget12022 Budget1076 Parks & Recreation\P&R budget worksheet 2022 General Fund Parks & Recreation - Detail 001.076 305 CENTERPLACE DIVISION 305.575.50.10.00 Salaries & Wages 305.575.50.10.99 Overtime 305.575.50.20,00 Payroll Taxes and Benefits - FICA, Medicare, L&l, PERS 305.571.20.10.01 Temporary/Seasonal Wages 305.571.20.20.01 Temporary/Seasonal Payroll Taxes and Benefits 305.575,50.31.01 Office & Operating Supplies - File Folders (20 boxes @ $15/box) 200 - Hanging File Folders (2 boxes @ $22/box) 90 - Supplies for Trade Shows 625 - Envelopes (6 boxes @ $50/box) 300 - Pens (24 boxes @ $6.50/box) 156 - Misc. office Supplies (white out, binders, post -it notes, etc) 850 - Kitchenware (pumper pots, water pitchers, dish replacement) 1,700 - Coffee & Coffee Supplies (creamer, stir sticks, cups, sugar) 1,250 Kleenex (10 pack @ $9/pk) 90 - Flags (4) 200 - Labels (address labels, folder labels, etc.) 225 - Batteries (for cordless microphones) 300 Tape 320 - Business cards 120 - First Aid Supplies 150 - Replacement AV Equipment 1,424 305.575.50,31.04 Linens 27,787 - Table linens & napkins for over 234 events 305.575.50,31.05 Meeting Supplies 500 - Easels, white board replacement, 200 - Projector bulbs 300 305.575.50.31.06 Safety Equipment 500 - Servicing fire extinguishers 305.575.50.31.07 Clothing & Uniforms 1,137 - 20 staff shirts (2 per person) @ $36/shirt 720 - 10 staff zip jacket or pullover (1/pp) @ 41.71/ea 417 305.575.50,31.08 Repair & Maintenance Supplies 17,000 - Filters 7,300 - Light bulbs 1,500 - Misc. (nuts, bolts, glue, wood) 3,200 - Paint & supplies 3,000 - Electrical supplies 2,000 2022 Proposed Budget 277,535 2,000 162,274 99,011 12,321 8,000 Page 8 of 11 P:\1. General GovernancelBudget12022 Budget\076 Parks & Recreation\P&R budget worksheet 2022 General Fund Parks & Recreation - Detail 001.076 305.575.50.31.09 305.575.50.35,01 305.575.50.41.01 305.575.50.41.05 305.575.50.41.21 305.575.50.41.17 305.575.50.42.01 305.575.50.42.02 Janitorial supplies Cleaning supplies - Paper products & garbage bags - Dishwasher/cleaning supplies - Carpet Cleaning - Floor waxing Small Tools & Minor Equipment - Hand tools, extension cords - 25 new room chairs - 10 round tables - 10 6' banquet tables - 10 8' banquet tables - Misc. Equipment Merchant Charges (Bankcard Fees) Professional Services - Window washing - Alarm (monitoring agreement), repair & keys - Elevator - Life Safety Testing (sprinklers, backflows) - Rotor Rooter - Misc. services (answering service) - Event Catering to be reimbursed by customers Janitorial services - Contract with ISS Facility Services - Additional Room Set Up Advertising - Dex Advertising - Brochures & other printed materials - Marketing folders Event Promotion - Develop/Print ads - Website update & hosting renewal Hagadone Black Book - Regional Advertising (billboards or other media) - !IOTA Business Fair Booth - INBA Business Fair Booth - GSl Business Fair Booth - Post Falls Business Fair Booth - Bridal Festival Booth (Jan & Sept) Postage - Brochures, flyers, reservation quotes, refunds, etc. Telephone Service - Five analog phone lines for alarms, fire, 911, elevator & credit card machine 2,500 3,500 2,000 1,500 500 1,800 6,850 6,500 1,000 1,200 1,500 3,000 870 1,995 2,300 1,000 1,490 3,200 97,020 2,500 2,000 3,600 3,000 10,000 15,000 1,000 1,200 19,950 400 300 650 400 2,500 2022 Proposed Budget 10,000 18,850 9,000 13,855 99,520 60,000 150 2,100 Page 9 of 11 P:11. General GovernancelBudget12022 Budget1076 Parks & Recreation\P&R budget worksheet 2022 General Fund Parks & Recreation - Detail 001.076 305.575.50.42.03 305.575.50.42.08 305.575.50.43,01 305.575.50,47.01 305.575.50.47.02 305.575.50.47.03 305.575.50.47.04 305.575.50.48.00 305.575.50.48,01 305.575.50.48.02 305.575.50.48.03 305.575.50.49.02 305.575,50.49.03 305.575.50.49.04 CeII Phones - Coordinator Cell Phone - 4 Cell phones (2 maint. and host) Internet - Internet service at CenterPlace Travel/Mileage - NRPA Revenue Management School (Carol - 2nd year) WRPA Conference - Bellevue (Nicole) - Mileage for various meetings Electricity Water Sewer Waste Disposal - Recycling Equip Rental Maint-Contracted Equipment Repair & Maintenance - HVAC contract - Misc, Equipment Repair - Elevator Repair/maintenance - Refrigerator repair Copier Maintenance Software Licenses and Maintenance Memberships - Greater Spokane Incorporated - Post Falls Chamber of Commerce - Spokane Valley Chamber of Commerce - National Park & Recreation Association - Washington Recreation & Park Association - !AVM - Inpro - Spokane Hotel Motel Association - West Plains Chamber Printing & Binding - Brochures & other printed material Registrations - NRPA Revenue Management School - WRPA Conference - Misc. Trainings 1,200 2,400 1,850 1,000 150 9,000 4,000 2,000 2,000 800 225 650 150 250 445 300 350 300 1,000 350 500 2022 Proposed Budget 3,600 2,700 3,000 99,000 5,950 3,000 500 500 17,000 800 4,200 3,470 600 1,850 Page 10 of 11 P:11. General GovernancelBudget12022 Budget1076 Parks & Recreation\P&R budget worksheet 2022 General Fund Parks & Recreation - Detail 001.076 305.575.50.49.06 Miscellaneous Services - Motion Picture License 530 - Spokane Valley Chamber meetings 300 - Hotel Motel meetings 225 - Miscellaneous 1,000 - Elevator Permits 110 - Boiling and operating permit - L&I 500 305.589.30.01.00 Leasehold Excise Tax 2,179 - For Caterer 2022 Proposed Budget 2,665 Total 972,554 Total Parks & Recreation: 3,183, 868 Page 11 of 11 P:\1. General Governance\Budget\2022 Budget\018.014 Finance\supplemental requests 2022 CITY OF SPOKANE VALLEY, WA 2022 Budget Supplemental Requests 6/15/2021 Account Number Account Title #001 - General Eund Oily, Manager r 1001.013.000.565.40.45.xx i r..,[001.013.000.513.10.10/20 n001.013.099.513.10.35.01 Rental Costs Wages, Payroll Taxes & Workstation Public Safety See attached listing for discussion of additional items. f..r 1001.016.000.521.20.46.51 Law Enforcement n 001.016.099.521.20.46.51 Law Enforcement r -n 1001.016.099.521.20.48.01 Repair & Maintenance n '001.016.099.521.20.48.01 Repair & Maintenance Parks & Recreation 71001 076 300 576 80 41 05 n 1001 076 099 575 50 48 01 ( .n001.076.099.575.50.4B.01 i n 0001.076.099.575.50.48.01 rn t001.076.099.575.50.48.01 Dn 001.076.099.576.20.48.01 n. E001,076.099,594.76.64.05 CPW - Engineering r `001.040.041.543.10.10/20 CPW - Building r. r ..€001.040.041.524.60.10/20 f n3001.040.099.597.50.00.10 General Governance 5, rr 001.090.000.518.85.48.03 ,,.n1001, 090.099.594.18.64.12 Total General Fund Professional Services Repair & Maintenance Repair & Maintenance Repair & Maintenance Repair & Maintenance Repair & Maintenance Heavy Duty Machinery & Equip Wages, Payroll Taxes & Benefits Wages, Payroll Taxes & Benefits Transfers out - #501 Software License Maintenance Software - Capital #101 - Street O&M Fund n 1101.042.099.594.42.64.05 !._ n,.j 101.042.099.597.50.00.10 I111101.042.000.542.10.31.10 Heavy Duty Machinery & Equip Transfers out - #501 Vehicle Maintenance Supplies Description Shelter bed rental 1 additional FTE for a project manager Workstation for project manager position Homeless services dedicated officer Patrol vehicle for homeless services officer Recarpet 6 offices at the Precinct Repaint Precinct exterior Hire security to lock/unlock restrooms Repaint east entrance portico at CenterPlace Recarpet Senior Center card/activity room 235 at CenterPlace Recarpet classroom 205 at CenterPiace Recarpet executive conference room at CenterPiace Repair plumbing systems at pools Generator for CenterPiace 2 additional FTEs split to 0.7 to Fund 001 and 1.3 to Fund 303 1 additional FTE for Code Enforcement Supervisor vehicle for additional code enf. officer Ongoing maintenance costs for new financial management software implementation costs for new financial management software recurring nonrecurring Generator for Maintenance Shop (50%) Additional dump bed truck for street maintenance operations Additional casts to maintain new truck I Amount 24,000 137,000 5,000 166,000 160,000 55,000 25,000 50,000 290,000 0 12,000 5,000 12,700 9,000 30,000 415,000 483,700 91,075 91,075 126,325 40,000 (1) 166,325 400,000 1,000,000 1,400,000 2,597,100 r.l 938,400 1,658,700 2,597,100 50,000 80,000 (i) 1,000 131,000 Page 1 of 34 P:\1. General Governance\Budget\2022 Budget\018.014 Finance\supplemental requests 2022 CITY OF SPOKANE VALLEY, WA 2022 Budget Supplemental Requests 6/15/2021 Account Number Account Title #309 - Parks Capital Projects Fund 309.000.xxx.594.xx.xx,xx Parks Capital Project 309,000.xxx.594.xx.xx.xx Parks Capital Project 309.000.xxx,594,xx.xx,xx Parks Capital Project Total Parks Capital Projects Fund #402 - Stormwater Management Fund r n 402.000.000.594.31.64.05 Heavy Duty Description Replace pond liner at Mirabeau Springs Develop basic public access parking at Flora Rd. river property Apple way Trail Amenities Machinery & Equip Generator for Maintenance Shop (50%) #501 - Equipment Rental & Replacement Fund 501.000.000.594.18.64.06 501.00 0.00 0.594.5 8.64.06 501.000.000.594.58.64.06 501.000.000.594.24.64.06 501.000.000.594.42.64.06 501.000.000.594.42.64.06 Vehicle Vehicle Vehicle Vehicle Vehicle Snow Plow Total Equipment Rental & Replacement Fund replace City shared vehicle replace one vehicle in Engineering fleet replace one vehicle in Engineering fleet vehicle for additional code enf officer dump bed truck in Street Dept. fleet replace one snow plow (i) Non -recurring transfers would be necessary from the General Fund 4001 and Street Fund #101 to the Equipment Rental & Replacement Fund #501 because the additional vehicle would add to the city's fleet. Replacement costs would then be added each subsequent year for future replacement of the vehicle. Amount 80,000 7 80,000 50,000 47,500 47,500 47,500 40,000 (1) 80,000 (1) 250,000 512,500 Page 2 of 34 P:\1. Genera Governance\Budget\2022 Budget\018.014 Finance\Supplemental requests 2022 Valley Precinct Priority List Description of Work Project City Priority Level year Justification Synopsis Approximate expense Status 1 Fire suppression system 2020 #1 shut off needs to be replaced now, will not turn off, Tampers have failed and need replacement under 5K Completed Remodel of existing Patrol Sergeant work area 2020 Current workspace is cramped and does not allow for any individual storage or effective collaboration. Nine sergeants currently work in an office originally staffed by two detectives. Would use the existing space more effectively and efficiently. This was completed in 2020 changed to cubicles for social distancing Completed HVAC Units 1 2021 The Units are 20+ years old. After investigation of all four units it was determined they all need to be replaced. This work is being completed in 2021. $62,000 In progress Secured Parking Access Control Gate 2 2021 The in -ground loop which allows the officers to enter/leave the secured parking area is working poorly and the ground is settling which is causing connectivity issues. A better method of allowing the gate to open and close without the officers opening the windows to their cars. This project has been budgeted for completion in 2021. $20,000 In progress Fire Panel replacement 3 2021 Control pane! is very old and needs updating, ongoing troubles and issues with the current one. This has been budgeted for completion in 2021. $10,000 In progress Wainscoting on uncovered walls 4 2021 Many of the walls at the Precinct have been covered with a vinyl wainscoting. This has helped to keep the lower four feet of the walls freer from damage. If all the hallways and highly used rooms were covered in the same, we could cut down on the damage to the sheetrock in the building. $3,000 To be completed with in - house with maintenance staff Removal/Replacement of trees in front parking lot 5 2021 Asphalt is getting pushed up from roots, 8 trees total $5,000 In progress Supplemental requests 2022 Valley Precinct Priority List P:\1. General Governance\Budget\2022 Budget1018.014 Finance\Supplemental requests 2022 Valley Precinct Priority List Lighting for the extra lot 6 2021 Lighting in order to secure the extra lot behind the Precinct building $20 000 JAG grant - In progress (have estimates) Security cameras for extra lot 7 2021 Security cameras for the extra lot behind the Precinct building - it seems the officers will need this to tie into their current system and we will need to contract with the County sub -contractors in order to accomplish this. $20,000 JAG grant In progress (have estimates) Carpet for 6 offices 8 2022 In keeping with continuous upgrades to the facility this is in line with other upgrades. $25,000 2022 The paint on the exterior of the building is worn, chipped and faded; needs new paint 9 2022 Power -washing then repainting the building; Change colors to match City Police Branding $50,000 Sealing and re -striping of the asphalt 10 2023 Asphalt is cracked, worn and getting pushed up, heaving in many places. $10,000 Tree and debris removal in extra lot 11 2023 There is tree and debris in the new parcel behind the Precinct which needs to be cleaned up. $g 000 Access improvement to extra lot 12 2023 Provide access to paved portion of extra lot. Reduce the size of the swale, fill fn to add a drive isle to access already paved area in spare parcel. Fill, gravel, grading, paving, repair fence to allow access through, $15,000 Access lane (for driving from existing area to new area). paving, lightino and security cameras for unimproved lot south of the Precinct. {Eventually adding a building to house evidence and seized vehicles would be deal but not part of this initial request} 13 break into smaller sections Secure parking area has been a constant issue since we moved into the facility. Lack of secure, fenced well -lit parking for police vehicles (marked and unmarked) as well as evidence/seized vehicles. There are currently approx. 42 parking spaces around the precinct inside the secure area. We need an estimated 64 total spaces minimum on current staffing and amount of investigative activity. $$$ council policy decision, once used in this manner would not allow for the expansion of the Precinct building Supplemental requests 2022 Valley Precinct Priority List P:\1. General Governance\Budget\2022 Budget\018.014 Finance\Supplemental requests 2022 Valley Precinct Priority List Expansion of gym area into existing men's locker room 14 2026 Would allow for more employees to access the equipment at one time; would increase space between employees (COVID concerns). Deputy Sheriffs Association supplies all equipment in the facility. $60,000 Evaluate for ARPA Money eligibility - $60,000 Continue with LED bulb replacement in facility. Ongoing Halfway done currently, saves time and labor to replace bulbs as they burn out Supplemental requests 2022 Valley Precinct Priority List P:\1. General Governance\Budget\2022 Budget\018.014 Finance\supplemental requests 2022 CITY OF SPOKANE VALLEY, WA 2022 Budget Supplemental Requests FTEs Distribution by Fund: General Fund #001 Street O&M Fund #101 Street Capital Projects Fund #303 Stormwater Fund #402 2021 Amended Budget 77.045 7.475 7.60 4.13 96.25 2022 Engineer Request 0.70 0.00 1.30 0.00 2022 City Mngr Request 1.00 0.00 0.00 0.00 2022 Code Enf Request 1.00 0.00 0.00 0.00 6/15/2021 Total After Changes 79.745 7.475 8.90 4.13 2 1 1 100.25 FTE Breakout Summary Page 6 of 34 BUD-1 Department Name JUSTIFICATION FOR PERSONNEL OR WORK PROGRAM CHANGES Program Fund No. City Manager Reason for changes in personnel or work program Housing & Homeless Services 001.013 Over the past few years Spokane Valley has experienced a steady rise in the homeless population across our community that has become very noticeable throughout roadways, parks and trails. Addressing this issue has consumed substantial employee time in both the SVPD, City Attorney's Office, Code Enforcement, Parks & Recreation and City Administration. As a part of the 2021 Budget development process Council approved the addition of a 1.0 FTE Housing & Homeless Coordinator who is responsible for setting up a program to work with partner agencies to work with the homeless population in both a proactive and reactive capacity. In 2021 Council also amended the "Camping on Public Property Ordinance" which now prohibits camping in spaces such as ROW, stormwater property, City Hall, parks and facilities. Consistent with Martin v. Boise however, we are unable to enforce this ordinance if shelter bed space is unavailable. Here we are proposing securing 2 beds for men and 2 beds for women 24/7/365 as a means of assisting our homeless population and ensuring our ability to enforce the ordinance. Total Cost of Change Personnel Services (Itemize by line -item detail only) BARS Number Budget Year Estimated Cost 2022 2023 2024 2025 2026 Materials and Services TOTAL 0 2022 2023 2024 2025 2026 Equipment TOTAL 0 2022 2023 2024 2025 2026 Other TOTAL 0 Shelter Bed Rental 001.013.000.565.40.45.00 2022 24,000 2023 24,000 2024 24,000 2025 24,000 2026 24,000 TOTAL 120,000 Revenue Offset Budget Year 2022 2023 2024 2025 2026 TOTAL 0 City of Spokane Valley 6/9/2021 Total 5-YearCost Less Revenue Offset Net Cost $ 120,000 $ 120,000 Page 7 of 34 BUD-1 Department Name City Manager JUSTIFICATION FOR PERSONNEL OR WORK PROGRAM CHANGES Reason for changes in personnel or work program Program City Manager Fund No. 001.013 With current staffing levels we find that it is exceptionally difficult to proactively address emerging issues in a timely manner. I am proposing the creation of a Project Manager FTE whose work would entail a combination of researching emerging issues, concepts and programs and working with the City Manager and Staff to quickly develop an understanding that we can carry forward to Council and the Community for consideration. Examples of such projects could include (among other things) assisting with issues surrounding Federal legislation such as the 2020 CARES Act and the 2021 ARPA; researching City Council issues that ore articulated during the Advance Agenda portion of Council meetings; and State Legislative decisions that may have an impact on City operations. The individual serving in this position would have to be capable of researching and understanding complex issues in a very short period of time and be able to work with City Staff on issues and programs that might someday be considered for Council policy input and eventual implementation. Total Cost of Change Personnel Services (Itemize by line -item detail only) BARS Number Budget Year Estimated Cost Project Manager - Administration 001.013.000.513.10.(10 & 20).xx 2022 137,000 (wage, benefits and payroll taxes) 2023 141,110 2024 145,343 2025 149,704 2026 154,195 TOTAL 727,352 Materials and Services 2022 2023 2024 2025 2026 TOTAL Equipment 0 Small Tools & Minor Equipment 001.013.099.513,10.35.01 2022 5,000 (work station) 2023 2024 2025 2026 TOTAL 5,000 Other 2022 2023 2024 2025 2026 Revenue Offset Budget Year 2022 2023 2024 2025 2026 TOTAL 0 TOTAL 0 2022.Budget Request Total 5-YearCost Less Revenue Offset Net Cost 142,000 $ 732,352I $ 732,352 Page 8 of 34 BUD-1 Department Name Public Safety JUSTIFICATION FOR PERSONNEL OR WORK PROGRAM CHANGES Reason for changes in personnel or work program Program Law Enforcement Fund No. 001.016 Over the past few years Spokane Valley has experienced a steady rise in the homeless population across our community that has become very noticeable throughout roadways, parks and trails. Addressing this issue has consumed substantial employee time in both the SVPD, City Attorney's Office, Code Enforcement, Parks & Recreation and City Administration. As a part of the 2021 Budget development process Council approved the addition of a 1.0 FTE Housing & Homeless Coordinator who is responsible for setting up a program to work with partner agencies to work with the homeless population in both a proactive and reactive capacity. In order to better respond to homeless issues we are proposing adding a 1.0 FTE Police Officer who would be dedicated to this effort. The Officer would be part of a multi -disciplinary team consisting of the Officer, the Housing & Homeless Svc. Coordinator, Code Enforcement, City Attorney's Office, Administration and partnered outreach efforts with other local service providers. Total Cost of Change Services (Itemize by line -item detail only) BARS Number Budget Year Estimated Cost Law Enforcement Contract 001.016.000.521,20.46,51 2022 160,000 2023 164,800 2024 169,800 2025 174,800 2026 180,100 TOTAL 849,500 Materials and Services 2022 2023 2024 2025 2026 Equipment TOTAL 0 'I Patrol Vehicle 001.016.000.521.xx.xx.xx 2022 55,000 (including Tight bars, wraps, etc.) 2023 2024 2025 2026 TOTAL 55,000 Other 2022 2023 2024 2025 2026. Revenue Offset Budget Year 2022 2023 2024 2025 2026 TOTAL 0 TOTAL 0 Total 2022 Cost Total 5-YearCost Less Revenue Offset Net Cost 215,000 $ 904,500 $ 904,500 Page 9 of 34 BUD-1 Department Name Public Safety JUSTIFICATION FOR PERSONNEL OR WORK PROGRAM CHANGES Reason for changes in personnel or work program Program Law Enforcement Fund No. 001.016 Between 2007 and 2020, SVPD Citizen Calls for service have increased from 29,575 to 46,287 for a total increase of 56.51% or 3.51% per year. Over the same period of time, Calls per Officer have increased from 291 to 406 for a total increase of 39.70% or 2.59% per year. Over that period of time staffing in the SVPD has remained stable except for the addition of a Power Shift in 2014 that added 2 officers. I would like Council to begin considering the addition of 5 additional officers sometime in 2022 but am reluctant to add these positions to the 2022 Budget at this time because there are currently 10 vacancies in the SVPD force and Spokane County will charge us for all vacant positions (both existing and additional) whether they're filled or not. As the SVPD approaches having all 10 current vacant positions I will work with Chief Ellis to begin discussion with Council on the prospect of adding 5 additional positions. Total Cost of Change Personnel Services (Itemize by line -item detail only) BARS Number Budget Year Estimated Cost Law Enforcement Contract 001.016.000.521.20.46,51 2022 400,000 800,000 (assumes 5 officers were hired beginning July 1, 2022) 2023 2024 824,000 2025 848,720 2026 874,182 TOTAL 3,746,902 Materials and Services 2022 2023 2024 2025 2026 Equipment TOTAL 0 5 Patrol Vehicles 001.016.000.521.xx.xx.xx 2022 275,000 (including light bars, wraps, etc.) 2023 2024 2025 2026 TOTAL 275,000 Other 2022 2023 2024 2025 2026 Revenue Offset Budget Year 2022 2023 2024 2025 2026 TOTAL 0 TOTAL 0 Total 2022 Cost Total 5-YearCost Less Revenue Offset Net Cost 675,000 $ 4,021,902 $ 4,021,902 Page 10 of 34 2022 Spokane Valley PD Staffing Requests 1. 4 additional patrol officers 4 patrol officers (1 per platoon) would take patrol staffing back to pre- powershift staffing levels, 2. 1 Homeless outreach Officer This officer would be dedicated to homeless outreach. He/she would be charged with assisting patrol and the Spokane Valley Homeless outreach coordinator. 3. 1 Major Crimes detective This detective would serve in crimes against persons. These additions would help address the increasing calls per officer number, In addition, it would allow staffing for the summer bike officer program without taking the positions away from patrol. The SRD (School resource deputies) could be assigned to the bike patrol during summer months as opposed to supplementing patrol staffing. 2022Additional Vehicle Needs 1. 6 additional vehicles. 5 marked patrol vehicles and 1 detective vehicle for the new positions. Page 11 of 34 4£ 40 Z i abed Spokane County Sheriff's Office Citizen Calls For Service 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Spokane Valley 29,575 30,238 30,112 31,811 31,396 34,026 35,994 37,226 40,150 40,816 43,873 45,501 48,296 46,287 Unincorporated 27,456 26,982 28,272 31,087 29,979 31,908 31,831 33,038 35,335 36,600 38,043 37,954 39,643 38,811 Total 57,031 57,220 58,384 62,898 61,375 65,934 67,825 70,264 75,485 77,416 81,916 83,455 87,939 85,098 60,000 50,000 40,000 30,000 20,000 10,000 Spokane Valley Districts 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 100,000 90,000 80,000 70,000 60,000 50,000 40,000 30,000 20,000 10,000 Entire Sheriff's Office 11111 ill111 II 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Prepared by Regional Intelligence Group 9 on: 06/03/2021 45,000 40,000 35,000 30,000 25,000 20,000 15,000 10,000 5,000 j Unincorporated Districts �... . J l i .....--•- L... 1 • 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Percentage of Change Between 2007 & 2020 2007 2020 Spokane Valley 29,575 46,287 56.51% Unincorporated 27,456 38,811 41.36% Total 57,031 85,098 49.21% * 2007-2015 numbers are from historical reports. There were no reports for the complete year of 2016 due to a software change. 2017 - 2019 numbers are from our current software system. Spokane County Sheriff's Office Citizen Calls For Service Per Officer 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Spokane Valley 291 297 297 306 311 340 360 358 386 389 410 427 424 406 Unincorporated 193 189 192 232 236 257 263 285 292 302 322 319 310 303 Total 234 234 235 264 269 294 307 319 335 343 364 370 363 352 500 450 400 350 300 250 200 150 100 50 Spokane Valley Districts milli I'll 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 450 400 350 300 250 200 150 100 50 Entire Sheriff's Office 1....1....1....1..11....1....1....111....1....1 1 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Prepared by Regional Intelligence Group 9 on: 06/03/2021 400 350 300 250 200 150 100 50 Unincorporated Districts 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Percentage of Change Between 2007 & 2020 2007 2020 % Spokane Valley 291 406 39.70% Unincorporated 193 303 56.82% Total 234 352 50.30% 2007-2015 CFS numbers are from historical reports. There were no reports for the complete year of 2016 due to a software change. 2017 - 2019 numbers are from our current software system. �, LICE SPOKANE COUNTY SHERIFF'S OFFICE Regional Intelligence Group 9 Stfokact 1 HISTORICAL CRIME STATISTICS Per Capita Spokane Valley WA 2003 ow Population Projections 94,890 NIBRS Categories Crimes Against People Criminal Homicide Neg Manslaughter Rape Aggravated Assault Simple Assault Combined Total Per Capita Crimes Against Property Robbery Burglary - Residential Burglary - Garage Burglary - Commercial Theft Theft - Shoplifting Vehicle Theft Malicious Mischief Vehicle Prowl Combined Total Per Capita 2017 95,810 2018 96,720 2019 97,490 2020 Average 2 1 1 3 2 0 1 2 1 1 51 75 46 28 50 119 190 175 216 175 942 858 767 818 846 1114 1.174% 1125 1.174% 991 1.025% 1066 1.093% 1074 39 62 83 78 66 307 206 200 271 246 134 138 148 194 154 149 142 154 268 178 1773 1651 1582 1478 1621 863 943 1125 940 968 451 361 360 353 381 1748 1648 1674 1764 1709 1088 953 1112 1120 1068 6552 6.905% 6104 6.371% 6438 6.656% 6466 6.632% 6390 8.000% 7.000% 6.000% 5.000% 4.000% 3.000% 2.000% 1.000% 0.000% Crimes Per Capita -Crimes Against Persons Crimes Against Property 6.905% 6.371% 1.174% 1.174% 6.656% 6.632% 1.025% 1.093% 2017 2018 2019 2020 Prepared by Regional Intelligence Group 9 on: 05/12/2021 (in conjunction with Spokane Valley Police Department) Page 14 of 34 4E Jo 9l a6ad Spokane County Sheriff's Office Response Times Average by Priority and Year Priority Spokane Valley. 2.017 2018 2019 2020: 2017 1 00:06:16 00:05:29 00:06:29 00:05:21 2 00:14:57 00:15:28 00:16:05 00:15:40 3 00:38:48 00:37:05 00:39:24 00:35:48 4 01:17:10 01:30:48 01:20:58 01:29:26 SCSO Unincorporated 2018 2019 2020 2017 00:12:35 00:21:32 00:10:45 00:09:45 00:11:08 00:22:05 00:23:25 00:24:00 00:52:18 02:28:19 00:49:11 00:50:52 00:51:161 01:35:05 01:17:04 00:58:44 Totals 0:30:43 0:30:13 0:31:29 0:28:59 0:43:06 0 39:44 0:40:48 SCSO All 2018 2019 2020 00:09:36 00:17:53 00:08:00 00:08:09 00:08:16 00:18:20 00:19:15 00:19:17 00:44:58 01:47:11 00:42:23 00:44:15 00:42:31 01:32:28 01:19:08 01:14:36 0:40:20 0:36:19 . 0:34:21 0 :35:28 0:33:56 Duration (hh:mm:ss) 1:40:4-8 1:26:24 1:12:00 0:57:36 0:43:12 0:28:48 0:14:24 0:00:00 Spokane Valley - Create to Arrival —10—Priority 1 Priority 2 —9—Priority 3 —ID-Priority 4 2017 2018 2019 2020 00:06:16 00:05:29 00:06:29 00:05:21 00:14:57 00:15:28 00:16:05 00:15:40 00:38:48 00:37:05 00:39:24 00:35:48 01:17:10 01:30:48 01:20:58 01:29:26 Prepared by Regional Intelligence Group 9 on: 05/14/2021 Duration (hh:mm:ss) SCSO Unincorporated - Create to Arrival 2:52:48 2:24:00 1:55:12 1:26:24 0:57:36 0:28:48 0:00:00 —0—Priority 1 -- Priority 2 Priority 3 —lb—Priority 4 rD 2017 2018 2019 2020 00:12:35 00:10:45 00:09:45 00:11:08 00:21:32 00:22:05 00:23:25 00:24:00 00:52:18 00:49:11 00:50:52 00:51:16 02:28:19 01:35:05 01:17:04 00:58:44 BUD-1 Department Name JUSTIFICATION FOR PERSONNEL OR WORK PROGRAM CHANGES Program Fund No. Building Code Enforcement 001.040.043 Reason for changes in personnel or work program Spokane Valley currently has 2.0 Code Enforcement Officer FTEs that are currently challenged to keep up with the number of complaints we receive. Council is aware of this through the number of calls each of you personally receive on code enforcement topics. Additionally, the Administrative Report that was delivered to Council on June 1, 2021 further demonstrated that the workload in terms of content and number of calls make it difficult if not impossible to address in a timely manner ail issues that arise. For 2022 I am requesting a 1.0 FTE Code Enforcement Supervisor position to help address our current workload. Staff will deliver an additional Admin Report on Code Enforcement on June 29, 2021 where we will discuss with Council the types of complaints we receive that are not violations of existing code and determine whether Council wishes to expand the authority of Code Enforcement. Depending upon Council's decisions here we may be requesting an additional 1.0 FTE Code Enforcement Officer. Total Cost of Change Personnel Services (Itemize by line -item detail only) BARS Number Budget Year Estimated Cost 1 Code Enforcement Supervisor 001.040.043.524.60.xx.xx 2022 126,325 2023 130,115 2024 134,018 2025 138,039 2026 142,180 TOTAL 670,677 Materials and Services 2022 2023 2024 2025 2026 Equipment TOTAL 0 1 Vehicles 001.040.099.597.xx.xx.xx 2022 40,000 2023 2024 2025 2026 TOTAL 40,000 Other 2022 2023 2024 2025 2026 Revenue Offset Budget Year 2022 2023 2024 2025 2026 TOTAL 0 TOTAL 0 Total 2022 Cost Total 5-YearCost Less Revenue Offset Net Cost L 166,325 $ 710,677 $ 710,677 Page 16 of 34 BUD-1 JUSTIFICATION FOR PERSONNEL OR WORK PROGRAM CHANGES Department Name Parks & Recreation Program Parks Maintenance Fund No. 001 076.300 Reason for changes in personnel or work program Hire security services to lock and unlock restrooms at parks and trails throughout the City. This will secure the restrooms overnight. For all restrooms - $71,760 For problem areas - $38,640 Total Cost of Change Personnel Services (Itemize by line -item detail only) BARS Number Budget Year Estimated Cost 2022 2023 2024 2025 2026 TOTAL Materials and Services Professional Services 001.076.300.576.80.41.05 2022 71,760 2023 71,760 2024 71,760 2025 71,760 2026 71,760 TOTAL 358,800 Equipment 2022 2023 2024 2025 2026 TOTAL Other 2022 2023 2024 2025 2026 Revenue Offset Budget Year 2022 2023 2024 2025 2026 City of Spokane Valley 6/9/2021 TOTAL Total Cost Less Revenue Offset Net Cost $ 358,800.00 $ 358,800.00 Page 17 of 34 BUD-2 Department Name Parks & Recreation Description CAPITAL OUTLAY REQUEST Program Capital - CenterPlace Fund No. 1.076.305 The ceiling of the exterior entrance portico at CenterPlace Senior Center - east entrance - needs to be re -painted following the roof replacement project of 2020. Peeling paint and exposed roofing screws. Items included in the cost: pressure wash and prep undersurface and apply exterior paint. Section 1: Capital Equipment Request Unit Cost X Quantity Impact on Operating Budget Circle One Replacement Addition Total Cost 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost $ - Personnel Cost $ - Materials & Svcs - $ - TOTALS $ - $ - $ - $ - $ - $ - $ - Section 2: Capital Improvement Request Example: Building remodel, new sidewalks, parks benches, etc. I naact on Operating Budget Total Cost $ 12,000.00 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost $ - Personnel Cost $ - Materials & Svcs $ 12,000.00 $ 12,000.00 TOTALS $ - $ - $ - $ - $ - $ - $ 12,000.00 City of Spokane Valley 6/9/2021 Page 18 of 34 BU❑-2 Department Name Parks & Recreation Description CAPITAL OUTLAY REQUEST P rog rate Capital - CenterPlace Fund No. 1.076.305 Recarpet Senior Center Card/Activity Room 235. This includes removal of the old carpet and installation of the new. Section 9: Capital Equipment Request Unit Cost Impact on Operating Budget X Quantity Circle One Replacement Addition Total Cost $ 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost $ - Personnel Cost $ - Materials & Svcs - $ - TOTALS $ - $ - $ - $ - $ - $ - $ - Section 2: Capital Improvement Request Example: Building remodel, new sidewalks, parks benches, etc. Impact on Operating Budget Total Cost $ 5,000.00 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost $ - Personnel Cost $ - Materials & Svcs $ 5,000.00 $ 5,000.00 TOTALS $ - $ - $ - $ - $ - $ - $ 5,000.00 City of Spokane Valley 6/9/2021 Page 19 of 34 BUD-2 Department Name Parks & Recreation CAPITAL OUTLAY REQUEST Program Capital - CenterPlace Fund No. 1.076.305 Description Recarpet classroom 205,This includes removal of the old carpet and installation of the new. Section 1: Capital Equipment Request Unit Cost X Quantity Impact on Operating Budget Circle One Replacement Addition Total Cost 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost $ - Personnel Cost $ - Materials & Svcs - $ - TOTALS $ - $ - $ - $ - $ - $ - $ - Section 2: Capital Improvement Request Example: Building remodel, new sidewalks, parks benches, etc. Impact on Operating Budget Total Cost $ 12,700.00 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost $ - Personnel Cost $ - Materials & Svcs $ 12,700.00 $ 12,700.00 TOTALS $ - $ - $ - $ - $ - $ - $ 12,700.00 City of Spokane Valley 6/9/2021 Page 20 of 34 BUD-2 Department Name CAPITAL OUTLAY REQUEST Program Fund No. Parks & Recreation Capital - CenterPlace 1.076.305 Description Recarpet Executive Conference Room. This includes removal of the old carpet and installation of the new. Section 1: Capital Equipment Request Unit Cost Impact on Operating Budget X Quantity Circle one Replacement Addition Total Cost 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost $ - Personnel Cost $ - Materials & Svcs - $ TOTALS $ - $ - $ - $ - $ - $ - $ Section 2: Capital Improvement Request Example: Building remodel, new sidewalks, parks benches, etc. Impact on Operating Budget Total Cost $ 9,000.00 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost $ - Personnel Cost $ - Materials & Svcs $ 9,000.00 $ 9,000.00 TOTALS $ - $ - $ - $ - $ - $ - 1 $ 9,000.00 City of Spokane Valley 6/9/2021 Page 21 of 34 BUD-2 Department Name Parks & Recreation CAPITAL OUTLAY REQUEST Program Capital - Aquatics Fund No. 1.076.302 Description Evaluation and repair of plumbing systems and pool leaks at Valley Mission / Park Road / Terrace View pools. Section 1: Capital Equipment Request Unit Cost Impact on Operating Budget X Quantity Circle one Replacement Addition Total Cost $ 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost $ - Personnel Cost $ - Materials & Svcs - $ - TOTALS $ - $ - $ - $ - $ - $ - $ - Section 2: Capital improvement Request Example: Building remodel, new sidewalks, parks benches, etc. Impact on Operating Budget Total Cost $ 30,000.00 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost $ - Personnel Cost $ - Materials & Svcs $ 30,000.00 $ 30,000,00 TOTALS $ - $ - $ - $ - $ - $ - $ 30,000.00 City of Spokane Valley 6/9/2021 Page 22 of 34 BUD-2 Department Name Parks & Recreation CAPITAL OUTLAY REQUEST Program Capital - Parks Maintenance Fund No. 309.000 Description Replace pond liner at Mirabeau Springs. Activation of the pond in 2021 revealed a significant leak believed to be from a tree that fell into the pond during the winter 2020 windstorm possibly puncturing the liner. Pond is losing approximately 1 foot of water weekly requiring refilling and excessive use of water. December 2019 assessment by David Evans Associates estimates S70-$80k for pond liner replacement (anticipated to be longer term need). Section 1: Capital Equipment Request Unit Cost X Quantity Impact on Operating Budget Circle One Replacement Addition Total Cost 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost $ - Personnel Cost $ - Materials & Svcs - $ - TOTALS $ - $ - $ - $ - $ - $ - $ - Section 2: Capital Improvement Request Example: Building remodel, new sidewalks, parks benches, etc. Impact on Operating Budget Total Cost $ 80,000.00 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost $ - Personnel Cost $ - Materials & Svcs $ 80,000,00 $ 80,000.00 TOTALS $ - $ - $ - $ - $ - $ - $ 80,000.00 City of Spokane Valley 6/9/2021 Page 23 of 34 BUD-2 Department Name Parks & Recreation Description CAPITAL OUTLAY REQUEST Program Capital - Parks Maintenance Fund No. 309.000 Develop basic public access parking at Flora Road River Property. Section 1: Capital Equipment Request Unit Cost on Operating Budget X Quantity Circle One Replacement Addition Total Cost 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost $ - Personnel Cost $ - Materials & Svcs - $ - TOTALS $ $ - $ - $ - $ - $ - $ - Section 2: Capital Improvement Request Example: Building remodel, new sidewalks, parks benches, etc. Impact on Operating Budget Total Cost $ 15,000.00 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost $ - Personnel Cost $ - Materials & Svcs $ 15,000.00 $ 15,000.00 TOTALS $ - $ - $ - $ - $ - $ - $ 15,000.00 City of Spokane Valley 6/9/2021 Page 24 of 34 BUD-2 Department Name Parks & Recreation Description CAPITAL OUTLAY REQUEST Program Capital - Parks Maintenance Fund No. 309.000 Install benches, garbage cans, etc. along the Appleway Trail. Costs are currently being investigated. Section 1: Capital Equipment Request Unit Cost Impact on Operating Budget X Quantity Circle One Replacement Addition Total Cost 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost $ - Personnel Cost $ Materials & Svcs - $ - TOTALS $ - $ - $ - $ - $ - $ - $ - Section 2: Capital Improvement Request Example: Building remodel, new sidewalks, parks benches, etc. Impact on Operation Budget Total Cost TBD 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost $ - Personnel Cost $ - Materials & Svcs $ - $ - TOTALS $ - $ - $ - $ - $ - $ - $ - City of Spokane Valley 6/9/2021 Page 25 of 34 BUD-1 Department Name JUSTIFICATION FOR PERSONNEL OR WORK PROGRAM CHANGES Community and Public Works Reason for changes in personnel or work program Program. (General Engineering I 001.040,041 Fund No. New Positions In order to meet anticipated project work in 2022 and beyond, which includes several significant projects, additional personnel required to meet obligations. Since the requirement is for project work, the costs for additional personnel will be split between General Engineering and the Street Capital Fund, with the predominant increase being borne by the Street Capital Fund. Additional personnel include: + {1) CAD Manager/Engineering Technician III - General Engineering (50%), Street Capital Fund (50%) + {1) Engineering Technician II - General Engineering (20%), Street Capital Fund (80%) The CAD Manager/ Engineering Technician III is not currently a position within the City's Salary Schedule. This position, as created, would be commensurate with a Grade 16 position. The structure of the Capital Engineering Program will change in that the CAD Manager/Engineering Technician III position will directly supervise the Engineering Technician I and II positions. Thus, the CAD Manager/Engineering Technician 111 position will be a non -represented position. See attached schedule for breakout of FTEs by Fund. Total Cost of Change Personnel Services (Itemize by line -item detail only) BARS Number Budget Year Estimated Cost 0.7 FTE (50% of Grade 16 & 20% of Grade 15) 001.040.041.543.10.10.00 & 20.00 2022 $ 91,075.00 1.3 FTE (50% of Grade 16 & 80% of Grade 15) 303.000.xxx.595.xx.10.00 & 20.00 2022 $ 162,781.00 2022 2022 2022 TOTAL $ 253,856.00 Materials and Services 2022 2023 2024 2025 2026 Equipment TOTA✓_ 2022 2023 2024 2025 2026 TOTAL Other 2022 2023 2024 2025 Revenue Offset Budget Year 2022 2023 2024 2025 2026 TOTAL 2026 TOTAL Total Cost Less Revenue Offset Net Cost $ 253,856,00 $ 253,856.00 )f Spokane Valley 021 Page 26 of 34 BUD-2 Department Name: Facilities CAPITAL OUTLAY REQUEST (4) Program: CenterPlace Fund No, 001.076.099 Description CenterPlace Generator The purpose of the proposed generator at CenterPlace is to provide full -building power in the event of a power outage. The generator will supply power to the entire building, including heating and cooling, so that full building operations will be available. During City and/or regional emergency conditions, with the addition of the generator, CenterPlace would have the ability to provide a centralized location for City operations, shelter, and/or community relief. Section 1: Capital Equipment Request Unit Cost 415,000.00 X Quant ty Impact on Operating Budget Circle One Replacement Addition 1 Total Cost $ 415,000.00 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost 415,000 - - - - - 415,000 Personnel Cost - - - - - - - Materials & Svcs - - - - - - TOTALS 415,000 - - - - - 415,000 Section 2: Capital Improvement Request Example: Building remodel, new sidewalks, parks benches, etc. Impact on Operating Budget Total Cost 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost 0 Personnel Cost 0 Materials & Svcs 0 TOTALS 0 0 0 0 0 0 0 City of Spokane Valley 6/10/2021 Page 27 of 34 BUD-2 Department Name: Facilities CAPITAL OUTLAY REQUEST (5) Program: Maintenance Shop Fund No. 101/402 Description Maintenance Shop Generator The purpose of the proposed generator at the Streets Maintenance Shop is to provide full -building power in the event of a power outage. The generator will supply power to the entire building, including heating and cooling, so that full building operations will be available. During City and/or regional emergency conditions, with the addition of the generator, the maintenance shop would have the ability to operate at its full potential. Given that many emergencies do require street maintenance as necessary service, making sure that the group can operate at full capacity is imperative. Section 1: Capital Equipment Request Unit Cost 100,000.00 X Quantity Impact on Operating Bt dget Circle One 1 Replacement CAddition Total Cost $ 100,000.00 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost 100,000 - - - - - 100,000 Personnel Cost - - - - - - - Materials & Svcs - - - - - - - TOTALS 100,000 - - - - - 100,000 Section 2: Capital Improvement Request Example: Building remodel, new sidewalks, parks benches, etc. Impact on Operatinn Bud et Total Cost 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost 0 Personnel Cost 0 Materials & Svcs 0 TOTALS 0 0 0 0 0 0 0 City of Spokane Valley 6/10/2021 Page 28 of 34 BUD-2 Department Name: Community and Public Works Description CAPITAL OUTLAY REQUEST (1) Program: General Gov't Fund No. 501 Replace Fleet # 1-101 - 2003 Dodge Caravan Existing vehicle is 18 years old with 67,000 miles and currently being used by all City departments as a pool vehicle. With purchase of a new pickup, this vehicle will be surplussed. The new pickup will be transferred to a maintenance inspector and their Ford Escape will become the new City-wide pool vehicle. This vehicle will be requiring a significant amount of major maintenance work due to its age in the coming years. At this time, only the required maintenance to keep it operating safely has been completed. Replacement at this time will curtail the need to make major repairs in the coming year and foreseeable future. There is no increase to maintenance and fuel costs as this is a replacement vehicle. Section 1: Capital Equipment Request Unit Cost 47, 500.00 X Quantity Impact on Operating Budget Circle one CeplacemenD 1 Addition Total Cost $ 47,500.00 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost 47,500 - - - - - 47,500 Personnel Cost - - - - - - - Materials & Svcs - - - - - - - TOTALS 47,500 - - - - - 47,500 Section 2: Capital Improvement Request Example: Building remodel, new sidewalks, parks benches, etc. Impact on Operating Budget Total Cost 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost 0 Personnel Cost 0 Materials & Svcs 0 TOTALS 0 0 0 0 0 0 0 City of Spokane Valley 6/10/2021 Page 29 of 34 BUD-2 Department Name: Community and Public Works Description CAPITAL OUTLAY REQUEST (2) Program: Development Engineering Fund No. 501 Replace Fleet # 4-004 - 2006 Dodge Dakota Existing vehicle is 15 years old with 106,000 miles and currently being used by the Development Engineering Inspector. With purchase of a new pickup, this vehicle will be surplussed. Although this vehicle is currently safe and operational, due to its age and mileage, significant maintenance is necessary in the coming years to maintain its current operational stability. Replacement at this time will curtail the need to make major repairs in the coming year and foreseeable future. There is no increase to maintenance and fuel costs as this is a replacement vehicle. Section 1: Capital Equipment Request Unit Cost 47, 500.00 X Quantity Impact on Oneratinln Budget Circle One CeplacemerD 1 Addition Total Cost $ 47,500.00 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost 47,500 - - - - - 47,500 Personnel Cost - - - - - - - Materials & Svcs - - - - - - - TOTALS 47,500 - - - - - 47,500 Section 2: Capital Improvement Request Example: Building remodel, new sidewalks, parks benches, etc. Impact on Operating Budget Total Cost 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost 0 Personnel Cost 0 Materials & Svcs 0 TOTALS 0 0 0 0 0 0 0 City of Spokane Valley 6/10/2021 Page 30 of 34 BUD-2 Department Name: CAPITAL OUTLAY REQUEST (3) Program: Fund No. Community and Public Works Description Development Engineering 501 Replace Fleet # 4-008 - 2013 Ford Escape Existing vehicle is 8 years old with 139,500 miles and currently being used by the Right -of -Way Inspector. With purchase of a new pickup, this vehicle will be surplussed. Although this vehicle is relatively new, due to its high mileage on city streets, significant maintenance is necessary in the coming year to maintain its current operational stability. In the last 2 years, maintenance expenses on the vehicle have exceeded $7,500. Replacement at this time will curtail the need to make more major repairs in the coming year. There is no increase to maintenance and fuel costs as this is a replacement vehicle. Section 1: Capital Equipment Request Unit Cost 47,500.00 X Quantity Impact on Operating Budget Circle One 1 Addition Total Cost $ 47,500.00 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost 47,500 - - - - - 47,500 Personnel Cost - - - - - - Materials & Svcs - - - - - - - TOTALS 47,500 - - - - - 47,500 Section 2: Capital Improvement Request Example: Building remodel, new sidewalks, parks benches, etc. Impact on Operating Budget Total Cost 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost 0 Personnel Cost 0 Materials & Svcs 0 TOTALS 0 0 0 0 0 0 0 City of Spokane Valley 6/10/2021 Page 31 of 34 BUD-2 Department Name: Community and Public Works Description CAPITAL OUTLAY REQUEST (2) Program: Streets Fund No. 101 New Ford F-550 (Street Maintenance Fleet) Currently, the Street Maintenance Group only has one F-550 with a dump bed for their current operations. This vehicle is used for towing the asphalt trailer, towing the mastic trailer, repairing gravel shoulders, picking up tree trimmings and debris in the right-of-way. A second F-550 is needed for emergency wind damage removal, additional roadway maintenance, and as a backup liquid deicer vehicle. There is an associated increase to maintenance and fuel costs as this is not a replacement vehicle. Section 1: Capital Equipment Request Unit Cost 80,000.00 X Quantity Impact on Operating Budget Circle One Replacement ,Addition 1 Total Cost $ 80,000.00 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost 80,000 - - - - - 80,000 Personnel Cost - - - - - - - Materials & Svcs 1,000 1,000 1,250 1,000 1,000 1,250 6,500 TOTALS 81,000 1,000 1,250 1,000 1,000 1,250 86,500 Section 2: Capital Improvement Request Example: Building remodel, new sidewalks, parks benches, etc. Impact on Operating Budget Total Cost 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost 0 Personnel Cost 0 Materials & Svcs 0 TOTALS 0 0 0 0 0 0 0 City of Spokane Valley 6/10/2021 Page 32 of 34 BUD-2 Department Name: Community and Public Works Description CAPITAL OUTLAY REQUEST (3) Program: Streets Fund No. 501 Snowplow #206 - Replacement In the City`s Snow Plow Fleet Program, Truck #206 is slated for replacement in 2022. This truck is a 1996 vehicle acquired by the City in 2009. There is no associated increase to maintenance and fuel costs as this is a replacement vehicle. Section 1: Capital Equipment Request Unit Cost 250,000.00 X Quantity Impact on Operating Budget Circle One 1 Addition Total Cost $ 250,000.00 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost 250,000 - - - - - 250,000 Personnel Cost - - - - - - - Materials & Svcs - TOTALS 250,000 - - - - - 250,000 Section 2: Capital Improvement Request Example: Building remodel, new sidewalks, parks benches, etc. Impact on Operating Budget Total Cost 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost 0 Personnel Cost 0 Materials & Svcs 0 TOTALS 0 0 0 0 0 0 0 City of Spokane Valley 6/10/2021 Page 33 of 34 BUD-2 CAPITAL OUTLAY REQUEST Department Name Program Fund No. Finance and IT Financial Software 001.018.014 Description In the fall of 2019, staff was notified by Tyler Technologies that they are no longer providing substantive updates to the Eden financial management software that is used by the City. This means that they will and have provided updates for legally required changes, such as updates to IRS forms, but they will not be making continuing software system improvements. Since that time, staff has also noticed a marked decrease in support services when we've contacted Tyler for issues with Eden. The City has hired a consultant to assist with assessing the options in replacing Eden, and their work is expected to take about 8 months. This will put us in a position to start implementing the new software system during 2022. Cost estimates for the new software system provided here include preliminary figures from the software consultant. We currently pay about $53,000 annually for the subscription to Eden. Section 1: Capital Equipment Request Unit Cost X Quantity Impact on Operating Budget Circle One Replacement Addition Total Cost 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost 1,000,000 1,000,000 Personnel Cost - Materials & Svcs 400,000 400,000 400,000 400,000 400,000 400,000 2,400,000 TOTALS 1,400,000 400,000 400,000 400,000 400,000 400,000 3,400,000 Section 2: Capital Improvement Request Example. Building remodel, new sidewalks, parks benches, etc. Impact on Operating Budget Total Cost 2022 2023 2024 2025 2026 2027 TOTALS Equipment Cost Personnel Cost Materials & Svcs TOTALS City of Spokane Valley 6/9/2021 Page 34 of 34 P:\1. General Governance\Budget\2022 Budget\041 Engineering\v1 Street Fund budget worksheet 2022 (5-13-21) Community & Public Works Department Fund #101 - Street Fund Employee Count - 7.475 FTEs RECURRING ACTIVITY Wages / Payroll Taxes / Benefits 101.042.000.542.10.10.00 Wages 101.042.000.542.10.10.01 Temp/Seasonal - Wages 2018 2019 2020 Actual Actual Actual 2021 Amended Budget 2022 Proposed Budget Increase/ Decrease from 2021 455,668 504,579 492,504 559,687 575,625 15,938 5,300 2,615 0 37,805 0 (37,805) 101.042.000.542.10.10.99 Overtime 6,790 13,943 15,386 10,000 10,000 0 101.042.000.542.10.20.00 Payroll Taxes and Benefits 199,765 224,402 217,382 264,351 265,724 1,373 101.042.000.542.10.20.01 Temp/Seasonal - Payroll Tax & Benefits 547 273 0 3,715 0 (3,715) 101.000.000.542.66.10.00 Snow Plow - Wages 20,532 74,941 82,380 106,607 119,305 12,698 101.000.000.542.66.10.01 Snow Plow - Temp/Seasonal Wages 31,119 24,079 32,269 50,353 35,000 (15,353) 101.000.000.542.66.10.99 Snow Plow - Overtime 13,126 32,049 34,604 30,000 30,000 0 101.000.000.542.66.20.00 Snow Plow - Payroll Taxes and Benefits 12,255 43,362 47,087 29,084 55,074 25,990 101.000.000.542.66.20.01 Snow Plow - Temp/Seasonal Taxes & Benefi 3,264 2,549 3,426 2,669 3,169 500 101.043.000.542.10.10.00 Bridge - Wages 16,489 13,967 14,724 23,103 23,685 582 101.043.000.542.10.10.99 Bridge - Overtime 2,392 567 258 0 0 0 101,043.000.542.10.20.00 Bridge - Payroll Taxes & Benefits 7,441 5,912 6,180 10,546 10,941 395 774,688 943,238 946,200 1,127,920 1,128,523 603 Supplies 101.042.000.542.10.31.04 Operating Supplies 1,644 1,690 547 4,000 4,000 0 101.042.000.542.10.31.06 Safety Equipment 0 339 869 0 1,000 1,000 101.042.000.542.10.31.08 Repair & Maintenance Supplies 1,254 1,843 1,497 0 0 0 101.042.000.542.10.31.10 Vehicle Maintenance Supplies 1,302 3,014 7,287 6,000 6,000 0 101.042.000.542.10.32.01 Fuel 9,885 9,602 6,069 10,000 11,000 1,000 101.042.000.542.10.35.01 Small Tools & Minor Equipment 17,186 11,846 11,832 15,000 15,000 0 101.042.000.542.30.31.01 Office & Operating Supplies 0 1,864 120 0 0 0 101.042.000.542.30.31.06 Safety Equipment 0 0 69 0 0 0 101.042.000.542.30.31.08 Repair & Maintenance Supplies - Street 58,449 57,730 50,111 83,500 84,000 500 101.042.000.542.30.35.01 Small Tools & Minor Equipment 28 0 51 0 0 0 101.042.000.542.64.31.08 Repair & Maintenance Supplies 0 1,045 0 0 0 0 101.042.000.542.64.35.01 Small Tools & Minor Equip - Traffic 0 2,607 33,902 35,000 50,000 15,000 101.042.000.542.64.35.11 Computer Hardware Non Capital 0 39 0 0 0 0 101.042.000.543.50.31.01 Office & Operating Supplies 423 0 0 0 0 0 101.042.000.543.50.31.06 Safety Equipment 59 888 302 0 0 0 101.042.000.543.50.31.08 Repair & Mainenance Supplies - Euclid 2,288 3,792 11,926 1,550 1,700 150 101.042.000.543.50.35.01 Small Tools & Minor Equip Euclid 217 491 1,423 0 0 0 101.042.000.543.50.35.03 Non Capital Office Furniture & Equipment 0 392 0 0 0 0 101.043.000.542.50.31.08 Repair & Maintenance Supplies - Bridge 2,021 2,802 2,205 500 2,500 2,000 101.043.000.542.50.35.01 Small Tools & Minor Equipment - Bridge 162 519 0 500 500 0 94,918 100,503 128, 2'10 156,050 175,700 19, 650 Page 1 of 3 P:\1. General Governance\Budget\2022 Budget\041 Engineering\v1 Street Fund budget worksheet 2022 (5-13-21) Community & Public Works Department Fund #101 - Street Fund Employee Count - 7.475 FTEs Other Services & Charges 101.042.000.542.10.41.02 101.042.000, 542.10.41.05 101.042.000.542.10.41.17 101.042.000.542.10.42.02 101.042.000.542.10.42.03 101.042.000.542.10.43.01 101.042.000.542.10.45.03 101.042.000.542.10.47.04 101.042.000.542.10.48.01 101.042.000.542.10.48.02 101.042.000.542.10.48.03 101.042.000.542.23.41.41 101.042.000.542.30.41.10 101.042.000.542.30.41.11 101.042.000.542.30.49.03 101.042.000.542.63.47.01 101.042.000.542.63.47.02 101. 042, 000. 542.64.48.44 101.042.0 0 0.542.9 0.41.24 101.042.000.542.90.45.07 101.042.000.542.90.49.01 101.042.000.542.90.49.02 101.042.000.542.90.49.04 101.042.000.543.30.49.18 101.042.000.543.50.41.21 101.042.000.543.50.44.03 101.042.000.543.50.45.03 101.042.000.543.50.45.50 101.042.000.543.50.47.01 101.042.000.543.50.47.03 101.042.000.543.50.47.04 101.042.000.543.50.47.05 101.042.000.543.50.48.04 101.042.000.543.50.49.06 101.042.000.594.42.63.03 101.042.000.594.42.64.07 101.043.000.542.10.41.02 101.043.000.542.50.41.05 101.043.000.542.50.43.01 101.043.000.542.50.45.03 101.043.000.542.50.48.01 101.043.000.542.50.49.04 Engineering & Architectural Professional Services Advertising Telephone Service Cell Phones Travel/Mileage Equipment Rental Waste Disposal Equipment Repair & Maintenance Copier Maintenance Software Licenses & Maintenance Uncollectible Accounts Expense Contract street maintenance Contract street maintenance -Ellen Rd Printing & Binding Street Lighting Water & Sprinkler Traffic Control Devices- Repair & Maint Inland Empire Utility Interfund Vehicle Lease (non -plow) Subscriptions Memberships -Professional Licenses Registrations Vehicle License & Registration Janitorial Services Taxes and Assessments Equipment Rental Operating Facilities Rent Electricity Sewer Waste Disposal Television Services Repairs & Maintenance - Euclid Miscellaneous Services Traffic Control Improvements Capital Equipment Engineering & Architectural Professional Services Travel/Mileage Equipment Rental Bridge Maintenance Registrations 2018 2019 2020 Actual Actual Actual 178,648 0 215 467 3,820 568 5,523 11,198 2,419 0 4,004 1,391 1,273,954 0 0 450,834 0 11,179 0 21,250 756 25,751 1,647 0 970 412 0 2,544 7,215 399 99 441 967 0 0 0 13,233 0 1,945 0 14,198 0 325,340 0 940 480 5,432 545 3,171 7,626 5,155 0 2,016 0 1,580,342 675 0 448,603 16 27,851 0 99,179 1,980 44,400 974 55 800 412 1,046 2,820 7,332 290 0 418 2,124 0 80,596 10,115 21,340 3,597 1,236 0 11,274 33 199,772 104 850 491 4,708 115 140 8,958 3,023 34 1,093 2,696 1,268,460 0 98 440,190 0 6,703 4,516 14,500 2,015 44,035 724 0 2,515 412 1,309 2,595 7,506 318 0 436 4,757 199 74,710 6,178 24,421 0 0 204 13,171 0 2021 Amended Budget 215,000 0 500 0 5,616 2,000 6,300 11,700 4,200 0 5,580 0 1,531,507 0 0 485,000 0 20,000 5,000 10,250 3,350 40,925 2,900 0 2,950 1,000 0 2,550 8,500 450 1,200 450 2,600 0 77,000 0 35,000 0 1,000 3,100 50,000 450 2022 Proposed Budget 320,000 0 1,000 0 5,616 6,000 6,300 12,500 4,200 0 25,310 0 1,542,267 0 50 485,000 0 20,000 5,250 10,250 3,412 71,940 3,500 0 3,900 500 0 2,599 8,500 450 0 500 2,600 0 80,000 0 35,000 0 1,000 500 50,000 750 ncrease/ Decrease from 2021 105,000 0 500 0 0 4,000 0 800 0 0 19,730 0 10,760 0 50 0 0 0 250 0 62 31,015 600 0 950 (500) 0 49 0 0 (1,200) 50 0 0 3,000 0 0 0 0 (2,600) 0 300 2,036,047 2,698,213 2,141,956 2,536,078 2,708,894 172,816 Page 2 of 3 P:\1. General Governance\Budget\2022 Budget\041 Engineering\v1 Street Fund budget worksheet 2022 (5-13-21) Community & Public Works Department Fund #101 - Street Fund Employee Count - 7.475 FTEs Snow Operations 101.000.000.542.66.31.04 101.000.000.542.66.31.06 101.000.000.542.66.31.08 101.000.000.542.66.31.10 101.000.000.542.66.32.01 101.000.000.542.66.35.01 101.000.000.517.78.46.55 101.000.000.542.66.41.05 101.00 0.0 00.542.66.41.11 101.000.000.542, 66.41.12 101.000.000.542.66.41.15 101.000.000.542.66.41.17 101.000.000.542.66.45.03 101.000.000.542.66.48.01 101.000.000.542.66.45.07 101.000.000.542.66.47.04 101.000.000.542.66.48.01 101.000.000.542.66.49.01 101.00 0.0 00.542.66.49.0 2 Intergovernmental Services 101.042.000.542.30.46.51 101.042.000.542.30.46.52 2018 2019 2020 Actual Actual Actual Operating Supplies Safety Equipment Repair & Maintenance Supplies Vehicle Maintenance Supplies Fuel Small Tools & Minor Equipment Unemployment Claims Professional Services Contract Street Maint/Sidewalk snow remove Winter Snow Services WSDOT Winter Snow Services Advertising Equipment Rental Equipment Repair & Maintenance Interfund Vehicle Lease (plow) Waste Disposal Equipment Repair & Maintenance Subscriptions Memberships Street Maintenance -County WSDOT Maintenance Contract Interfund Payments for Service 101.000.000.597.00.00.10 IF Transfer to 001 101.042.000.597.31.00.10 IF Transfer to 311 Total Recurring Activity NONRECURRING ACTIVITY Capital Outlays and Interfund Payments for Service 101.042.099.542.64.35.01 Small Tools & Minor Equipment 101.000.247.595.30.63.00 Construction 101.042.000.594.42.63.03 101.000.099.594.44.64.05 101.000.099.594.44.64.07 101.042.099.542.64.48.44 Traffic control improvements Heavy Duty Machinery & Equipment Capital Equipment Traffic Control Devices- Repair & Maint Total Nonrecurring Activity Total Street Fund 101.000. = Snow Operations 101.043. = Bridge 268,399 0 43,528 14,559 15,743 5,214 2,442 259 0 144,875 61,113 566 0 0 77,929 139 19,886 3,341 102 401,664 804 16,569 69,341 25,092 5,274 846 1,148 828 313,488 135,967 500 6,384 53,605 0 0 0 2,334 220 294,002 11 2,043 92,174 18,960 14,001 574 1,621 21,516 242,499 130,082 498 30,115 0 48,500 0 38,825 3,535 460 658,095 1,034,064 939,416 691,264 132,911 590,064 587,677 134,098 165,977 824,175 724,162 753,654 39,700 67,342 107,042 0 0 0 0 0 0 2021 Amended Budget 270,000 0 5,000 75,000 30,500 5,500 0 800 0 220,000 96,000 500 27,000 0 60,500 0 20,000 1,352 0 812,152 750,000 185,000 935,000 0 0 0 2022 Proposed Budget 300,000 0 5,000 90,000 30,500 5,500 0 800 40,000 250,000 130,000 500 15,000 0 60,500 0 20,000 3,202 0 951,002 Increase/ Decrease from 2021 30,000 0 0 15,000 0 0 0 0 40,000 30,000 34,000 0 (12,000) 0 0 0 0 1,850 0 138,850 650,000 (100,000) 209,000 24,000 859,000 0 0 0 4,494,965 5,500,180 4,909,436 5,567,200 5,823,119 0 21,216 17,252 0 0 10,478 25,339 0 45,329 7,295 0 5,549 0 0 0 0 0 15,647 48,946 83,512 15,647 0 0 0 0 0 0 0 0 0 0 0 35,500 0 35,500 4,543,911 5,583,692 4,925,083 5,567,200 5,858,619 (76,000) 0 0 0 255,919 0 0 0 0 35,500 0 35,500 291,419 Page 3 of 3 P:\1. General Governance\Budget\2022 Budget\041 Engineering\v1 Street Fund budget worksheet 2022 (5-13-21) Street Fund Line Item Detail 101 042.000.542.10.10.00 042.000.542.10.10.99 042.000.542.10.20.00 Wages 7.475 FTE's 1.0 Shane, Tom D. 1.0 Traffic - Jerrerny, Ryan .75 Wes .50 New hire, Dana, Don, Tom A. .375 Grant Eng - Adam .25 Bridge - Pete .10 Brant Total 101 wages - Bridge = Y. St = Yx 83%, Snow Yx 17% 000.000.542.66.10.00 000.000.542.66.10.01 000.000.542.66.10.99 000.000.542.66.20.00 000.000.542.66.20.01 043.000.542.10.10.00 043.000.542.10.20.00 Supplies 042.000.542.10.31.04 042.000.542.10.31.06 042.000.542.10.31.10 042.000.542.10.32.01 042.000.542.10.35.01 Overtime Payroll Taxes and Benefits Snow Plow - Wages Snow Plow - Temp/Seasonal - Wages Snow Plow - Overtime Snow Plow - Payroll Taxes and Benefits Snow Plow - Temp/Seasonal - Payroll Tax & Benefits Bridge - Wages Bridge - Payroll Tax & Benefits 2022 Proposed Budget 575,625 10,000 265,724 119,305 Operating Supplies - street markers, cones - paint for graffiti - soap for oil type spills - misc supplies, non asphalt/crackseal Safety Equipment - Safety glasses, vests, gloves Vehicle Maintenance Supplies - internal repairs for 5.5 vehicles tools for vehicles - supplies for vehicles Fuel - Fuel for 5.. 5 vehicles 1.0 9-999 - 2021 Ford Pickup (Shane) .5 5-201: 2007 Ford F-250 (Wes) .5 5-202: 2009 Ford F-550 (Shop Maint) 1.0 5-214: 2007 Chevy Colorado (Ryan) 1.0 9-999: 2021 Forkd Pickup (Tom A) .5 5-216 : 2014 Ford F-150 (Dana) 1.0 5-217 : 2016 Ford F-250 (Tom) Small Tools & Minor Equipment - Streets - Non Vehicle tools, - Field tools, weedeaters ... 35,000 30,000 55,074 3,169 23,685 10,941 4,000 1,000 6,000 11,000 15,000 Page 1 of 7 P:\1. General Governance\Budget\2022 Budget\041 Engineering\v1 Street Fund budget worksheet 2022 (5-13-21) Street Fund Line Item Detail 101 042.000,542.30.31.08 Repair & Maintenance Supplies - Street - crack sealing - asphalt/coldmix - propane for crack sea! molter - spill dean up supplies (split 50/50 w/ Storm) Other Services & Charges 042.000.542.10.41.02 Engineering & Architectural - Pavement Mgmt. - NCE - Pavement Mgmt. - street scan (2022 Scan) - Traffic Engineering Services (DEA) - Traffic Engineering Services (JUB) - Traffic Principal Arterial Intersection traffic counts 042.000.542.10.41.17 042.000.542.10.42.03 042.000.542.10.43.01 042.000.542.10.45.03 042.000.542.10.47.04 042.000.542.10.48.01 Added intersection counts for signal timing improvements. Turning counts - Traffic North Spokane Corridor (NSC) - Traffic Impact Fees (2022 only) - Fehr & Peers Advertising - Bid ads Cell Phones - Cell Phones (3) - Jerremy, Wes, Tom D 41.01/mo - Cell Phones (4 @ 50%) - Dan, Dana, Don, Tom A - I -phone: Shane $58/mo - I -pads (2) - Ryan, Shane @ 41.01/mo - Laptop (1) - Jerremy,@ 41,01/mo - Mobile Broadband (4 @, 50%) - Dan, Dana, Don, Tom A Travel/Mileage/Meals - Mileage, Meals - Airfare, Car rental, Lodging Equipment Rental - Mastic and patcher rental (Arrow) - Portable crane to remove/replace sander/dump body - 2x yr Waste Disposal - Dumping fees - local transfer stations from items in ROW and clean green. - Street Sweeping - 4% Street / 96% storm WM acct# 8-04702-95007 Equipment. Repair & Maintenance - BNSF RR signal ✓gate repair 50% = COSV - Repairs not done in house. Outside shop repairs - Pedestrian & Bike counters 50,000 90,000 35,000 85,000 10,000 20,000 30,000 1,476 984 696 984 492 984 5,000 1,300 11,000 1,500 1,000 2,000 1,200 2022 Proposed Budget 84,000 320,000 1,000 5,616 6,000 6,300 12,500 4,200 Page 2 of 7 Piet. General Governance\Budget\2022 Budget\041 Engineering\v1 Street Fund budget worksheet 2022 (5-13-21) Street Fund Line Item Detail 101 042.000.542.10.48.03 Shane, Jerremy, Ryan Jerremy, Rachel Traffic Traffic Traffic Traffic Traffic 042.000.542.30.41.10 042.000.542.30.49.03 042. 000.542.63.47.01 Software Licenses & Maintenance - Adobe Acrobat Pro x (3) © 170/yr 510 - Synchro plus SimTraffic (upgrade 2025) 7,000 - Miovision (renewals in 2025) (60 intersections) 10,000 - Qfree (Maxiew) - traffic signal mgmt (renewal 2026) 7,500 - Bluebeam - renewal $149/yrx 2 - McTrans HCS 7 - Traffic Analysis tool - chk 2023 ($6 Sidra - Roundabout anaylsis (renewal 2023) Contracted Street Maintenance - Dead Animal Removal - City Streets - Emergency Cleanup / On Call Spokane County - $70,000 - 11-074, yearly auto renewal - 50% St / 50% Storm - Emergency Spill Cleanup / On Call Able Cleanup - $5, 000 - Exp end of year - 25% St/ 75% Storm - Emergency Cleanup - Asbestos - 100% St - Emergency Traffic Control / On Call Senske - $15,000 - Exp end of year - 50% St / 50% Storm - ROW: Landscaping - $84, 948 - Executed 2020, 2 of 4 renewal years - 25% St/ 75% Storm - ROW: Weedspraying - $39, 000- Executed 2019, 3 of 4 renewal options - 25% St/ 75% Storm - Street Sweeping AAA Sweeping - $567,840 - Executed 2019, 3 of 4 renewal options - 4% St/96% Storm - Street Repair & Maint Poe Asphalt - $1, 515, 439.95 Executed 2020, 2 of 4 renewal - 90% St / 10% Storm - Vegetation Management - $30,000 50% street / 50% storm - Yearly 3% increase allows for same amount of service Calculation: 1,497, 347 x 3% Printing & Binding - WSDOT Manual $50 x (1) Street Lighting - Yearly increase due to added lighting w/ city growth - now being replaced with LED 300 0 0 20,000 35,000 1,250 1,000 7,500 21,237 9,750 22,714 1,363,896 15,000 44,920 2022 Proposed Budget 25,310 1,542,267 50 485,000 Page 3 of 7 P:\1. General Governance\Budget\2022 Budget\041 Engineering\v1 Street Fund budget worksheet 2022 (5-13-21) Street Fund Line Item Detail 101 042.000.542.90.41.24 Inland Empire Utility - 811 - Split 50/50 street/storm - Charged per call, price increases yearly - Moved from Memberships/Prof License 2020 042.000.542.90.45.07 Interfund Vehicle Lease (non -plow) - Vehicle replacement program, yearly amount of money set aside for future replacement for street fund vehicles Replacing this yr: 5-200: 2008 Ford F-150 (Shane) Replacing this yr: 5.215: 2004 Ford F--150 (Tom A) 042.000.542.90.49.01 Subscriptions - Generic 498 Traffic - Manual: ITE Trip Generation Every 3-4 yrs. !Next Check = 2023 $1,150 0 Traffic - MUTCD Manual 1,500 Street Tracking service (street / storm) April- Sept = Street, Oct -March = Snow - Vestige: (Portable) - Senske, Graders - $1840/yr 662 Street 72% (6 mo) /Storm 28% - Precise: (Hardwired) - Plows, Sweeping - $3267 /yr 752 Street 46% (6 mo) Storm 54% 042.000.542.90.49.02 Memberships - Professional Licenses Street - Various Ecology, Chemical Handlers, Water Works 2,200 Operator,Hazardous memberships Traffic - SRTC - VISUM mbrship 3,245 Traffic - SRTMC Management Fees 15,000 Street / Traffic - SRTC Membership (based on City's population) 50,000 Traffic - Transportation Professional Cert Board (2) PTOE 315 - Every (3) yrs Jerremy = 2024, Ryan = 2022 Traffic - 2 PE Licenses $125 (2 yr renewal) 125 Odd yr: Jerremy Even yr: Ryan Traffic mgr - TRB (Transportation Research Board) 300 Traffic mgr - 1 TE 300 Traffic mgr - ASCE 270 Ryan - IMSA 85 Ryan - IMSA Signal Tech Certification - every 3 years 100 - Every 3 year Expires 2025 $100 042.000.542.90,49.04 Registrations STREET - 5 staff @ $400 (Shane, Torn D, Wes / .50 Dan, 2,000 Dana, Don, Tom A) TRAFFIC - 2 staff @ $750 (Sr Traffic , Ryan) 1,500 2022 Proposed Budget 5,250 10,250 3,412 71,940 3,500 Page 4 of 7 P:\1. General Governance\Budget\2022 Budget\041 Engineering\v1 Street Fund budget worksheet 2022 (5-13-21) Street Fund Line Item Detail 101 Maintenance Shop - Euclid 042.000.543.50.31.08 Repair & Maintenance Supplies - Euclid All expenses are 50/50 with the Stormwater Fund - Janitorial Supplies - US Linen & Uniform - 1592/yr 042.000.543.50.41.21 042.000.543.50.44.03 042, 000.543.50.45.50 042.000.543.50.47.01 042.000.543.50.47.03 042.000.543.50.47.05 042.000.543.50.48.04 Bridge 043,000.542,10.41.02 043.000.542.50.31.08 043.000.542.50.35.01 043.000.542.50.43.01 043.000.542.50.45.03 - Cleaning supplies - Consolidated Supply Co.- 400/yr - Fire Extingushers (Maint Shop) - First Aid supplies - Freedom Sales - 100yr - Other -lights.... Janitorial Services - 50% St/50% Storm - Argus - 408.38/mo - daily cleaning started 11/2019 - Rugs (puchase, Argus cleans, replace as needed) Taxes & Assessments Operating Facilities Rent - Day Wireless - Tower rental / radios in plows 216.57/mo Electricity - Euclid Facility - Electricity at the Maint Facility: 17002 E. Euclid - 50% St/50% Storm (hard split) Sewer - Euclid Facility - Sewer at the Maint Facility. 17002 E. Euclid $70-75 / mo. 50% St / 50% Storm Television Service - Euclid Facility - Service provided to Maintenance Facility access to the latest news / weather rpfs. - 50% street / 50% storm, approx $82/mo Repair & Maintenance - Euclid Facility All expenses are 50/50 with the Stormwater Fund - Industrial Park Dues - Crown West Realty - Yearly Furnace Cleaned - Building Maintenance Engineering & Architectural - Bridge Engineering Consultant (Sargent) 10 inspections Repair & Maintenance Supplies - Bridge - Paint, bolts Small Tools & Minor Equipment - Bridge TravellMileage - Bridge Equipment Rental - Bridge - UBIT - every 5 years. Year 2026 - Other- yearly 800 200 150 50 500 1,100 500 1,000 0 500 2022 Proposed Budget 1,700 3,900 500 2,599 8,500 450 500 2,600 35,000 2,500 500 1,000 500 Page 5of7 P:\1. General Governance\Budget\2022 Budget\041 Engineering\v1 Street Fund budget worksheet 2022 (5-13-21) Street Fund Line Item Detail 101 043.000.542.50.48.01 043.000.542.50.49.04 Bridge Maintenance - General maintenance: annual, conditional replacing fencing, girders, guardrail, bearing pads Registrations - Bridge - 1 staff @ $750 (Pete) Traffic 042.000.594.42.63.03 Traffic Control Improvements - Cabinet detection, greater $5k 042.000.542.64.35.01 Small Tools & Minor Equipment - Traffic - Battery Backup, under $5k - ITS network switch upgrades 2022 & 2023 042.000.542.64.48.44 Traffic Control Device - Repair & Maint (Failure) - Failure Snow Operations (101.000.000) 000, 000.542.66. 31. 04 000.000.542, 66.31.08 000.0 00.542.66.31.10 000.000.542.66.32.01 000.000,542.66.35.01 000.000.542.66,41.05 000.000.542.66.41.11 000.000.542.66.41.12 000.000.542.66.41.15 000.000.542.66.41.17 000.000.542.66.45.03 Operating Supplies - Snow Removal - Liquid Magnesium Chloride - Granular deicer Repair & Maintenance - Snow Removal - Snow plow damage to property - sod, mailbox ... Vehicle Maintenance Supplies - Internal repairs Plows (11) - Gas for welder, cutting torch Norco - supplies for vehicles Fuel - Snow Removal - Fuel for 11 snow plows, and .5 backhoe for avg snow fall winter Small Tools & Minor Equipment - Snow Removal - Small tools needed to repair snow plow fleet Professional Services - Snow Removal - CDL Physicals for drivers (5) per year - paid previously by HR, now paid by street fund Contract St Maint/Sidewalk snow removal - On Call Contract Winter Snow Services - On Call Contract Drivers * Snow Grader under winter reserve fund (residental plowing) WSDOT Winter Snow Services - Snow removal and treatment on Pines and Trent Advertising Equipment Rental - Road grader rental 2022 Proposed Budget 50,000 750 80,000 50,000 20,000 300,000 5,000 90,000 30,500 5,500 800 40,000 250,000 130,000 500 15,000 Page 6 of 7 P:\1. General Governance\Budget\2022 Budget\041 Engineering\vl Street Fund budget worksheet 2022 (5-13-21) Street Fund Line Item Detail 101 000.000.542.66.45.07 Interfund Vehicle Lease (plow) - Vehicle replacement program, yearly amount of money set aside for future replacement for street fund plows 000.000.542.66.48.01 Equipment Repair & Maintenance - Snow Removal - Outside shop repairs 000.000.542.66.49.01 Subscriptions - Snow Removal - Weathernet (Narwhal) Tracking service (street 0 storm) April- Sept = Street, Oct -March = Snow - Vestige; (Portable) - Senske, Graders - $1840/yr 662 Street 72% (6 mo) / Storm 28% - Precise: (Hardwired) - Plows, Sweeping - $3000 /yr 690 Street 46% (6 rrro) Storm 54% 1,850 Intergovernmental Services 042.000.542.30.46.51 Street Maintenance -County - Signals 450,000 - Signs 65,000 - Striping 90,000 - Legends 45,000 042.000.542.30.46.52 WSDOT Maintenance Contract - Signal/Illumination 50,000 - Street light replacement: $26, 000 / yr - 2022 - 2025 24,000 - Roadway Maintenance - Contingency 125,000 10,000 2022 Proposed Budget 60,500 20,000 3,202 650,000 209,000 Total: 5,823,119 Page 7 of 7 P;\1. General Governance\Budget\2022 Budget\041 Engineering\v2 Stormwater budget worksheet 2022 (6-8-21 clt version) Community & Public Works Department Fund #402 - Stormwater Management Fund Employee Count - 4.13 FTEs RECURRING ACTIVITY Wages / Payroll Taxes f Benefits 000.531.36.10.00 Wages 000.531.36.10.01 000.531.36.10.99 000.531.36.20.00 000.531.36.20.01 Temp/Seasonal - Wages Overtime Payroll Taxes and Benefits Temp/Seasonal - Payroll Tax & Benefits 2018 2019 2020 Actual Actual Actual 2021 Amended Budget 2022 Proposed Budget Increase/ Decrease from 2021 277,021 297,188 288,233 363,780 384,915 21,135 8,146 9,205 0 25,857 0 (25,857) 2,412 1,459 214 0 0 0 114,815 127,330 123,726 160,457 175,716 15,259 1,076 1,239 0 2,600 0 (2,600) 403,470 436,421 412,173 552,694 560,631 7,937 Supplies 000.531.36.31.03 Publications 0 286 0 750 2,500 1,750 000.531.36.31.01 Office Supplies 329 0 0 0 0 0 000.531.36.31.04 Operating Supplies 85 231 323 0 0 0 000.531.36.31.06 Safety Equipment 166 8,258 0 0 300 300 000.531.36.31.08 Repair & Maintenance Supplies 1,854 0 37,677 0 1,850 1,850 000.531.36.31.10 Vehicle Maintenance Supplies 1,468 859 2,431 3,500 3,500 0 000.531.36.32.01 Fuel 4,560 6,546 3,097 5,500 6,000 500 000.531.36.35.01 Small Tools & Minor Equipment 3,956 776 5,700 5,000 4,000 (1,000) 12,418 16,956 49,228 14,750 18,150 3,400 Other Services & Charges 000.531.30.45.07 Interfund Vehicle Lease 12,750 12,750 14,000 6,750 6,750 0 000.531.36.41.03 Spokane County GIS 29,818 35,958 36,554 43,100 10,600 (32,500) 000.531.36.41.05 Professional Services 41,130 0 18,033 40,000 25,000 (15,000) 000.531.36.41.10 Privatestormwatermaintenance 989,437 988,171 1,021,720 1,112,358 1,087,995 (24,363) 000.531.36.41.17 Advertising 1,389 708 0 1,000 1,000 0 000.531.36.41.20 Decant Facility Usage 0 0 0 10,000 10,000 0 000.531.36.41.21 Janitorial Services 970 710 2,515 3,450 3,900 450 000.531.36.41.24 Inland Empire Utility Service 811 0 0 4,516 5,000 5,250 250 000.531.36.42.02 Telephone Service 467 481 491 0 0 0 000.531.36.42.03 Cell Phones 2,064 2,917 2,266 2,400 2,400 0 000.531.36.43.01 Travel/Mileage/Meals 686 3,500 56 2,500 1,000 (1,500) 000.531.36.44.03 Taxes and Assessments 484 423 480 500 500 0 000.531.36.45.03 Equipment Rental 0 320 60 0 0 0 000.531.36.47.01 Electricity 8,066 8,184 8,369 9,400 9,400 0 000.531.36.47.02 Water & Sprinkler 35,772 36,183 37,549 50,000 40,000 (10,000) 000.531.36.47.03 Sewer 399 290 318 450 450 0 000.531.36.47.04 Waste Disposal 8,689 22,050 34,014 27,200 36,000 8,800 000.531.36.47.05 Television Services 441 417 435 450 500 50 000.531.36.48.01 Equipment Repair & Maintenance 2,409 988 2,421 1,500 1,500 0 000.531.36.48.02 Copier Maintenance 0 0 34 0 150 150 000.531.36.48.03 Software Licenses & Maintenance 4,293 5,713 3,255 3,400 4,340 940 000.531.36.48.04 Repairs & Maintenance - Euclid Facility 1,185 6,229 4,400 1,550 2,600 1,050 000.531.36.49.01 Subscription 1,583 1,865 1,865 2,135 2,135 0 000.531.36.49.02 Memberships 6,294 5,211 269 2,050 1,675 (375) 000.531.36.49.03 Printing & Binding 0 459 98 400 500 100 000.531.36.49.04 Registrations 993 2,319 757 1,800 1,500 (300) 000.531.36.49.05 Filling and Recording Fees (149) 0 0 0 0 0 000.531.36.49.06 Miscellaneous Services 0 0 58 0 0 0 1,149,170 1,135,846 1,194,533 1,327,393 1,255,145 (72,248) Page 1 of 2 P:\1. General Governance\Budget\2022 Budget\041 Engineering\v2 Stormwater budget worksheet 2022 (6-8-21 clt version) Community & Public Works Department Fund #402 - Stormwater Management Fund Employee Count - 4.13 FTEs Intergovernmental Services 000.531.36.50.00 Ecology Permit Interfund Payments for Service 000.597.00.00.10 IF Transfer to 001 Total Recurring Activity NONRECURRING ACTIVITY Capital Outlays 402.000.000.531.36.40.00 402.000.099.531.36.41.05 402.402.000.594.38.64.05 402.000.000.595.40.63.00 402.000.248.595. 402.000.252.595 402.000.258.595 402.000.264.595 402.000.265.595 402.000.267.595 402.000.278.595 402.000.279.595 402.000.284.595 402.000.285.595 402.000.287, 595 402.000.292.595 402.000.300.595 402.000.302.595 402.000.303.595 402.000.309.595 402.000.321.595 2018 2019 2020 Actual Actual Actual 35,430 37,983 40,452 35,430 37,983 40,452 13,400 0 0 13,400 0 0 Watershed Studies Stormwater Comprehensive Plan Heavy Duty Machinery & Equipment Construction - Drainage / Capital Outlays #248 - Sprague Street Pres - Sullivan to Corbin #252 - Argonne Resurfacing: Broadway to Missior #258 - 32nd Ave Sidewalk-SR27 to Evergreen #264 - 8th Ave Sidewalk- Dicky to Theirman #265 - Wellesley Sidewalk Project #267 - Mission Sidewalk - Bowdish to Union #278 - Wilbur Sidewalk - Boone to Broadway #279 - Knox Avenue Sidewalk - Hutchinson to Sal #284 - Argonne Rd. Pres - Valleyway to Broadway #285 - Indiana Pres - Evergreen to Sullivan #287 - University Pres-Dishman-Mica to 16th #292 - Mullen Preservation - Broadway to Mission #300 - Pines & Mission Intersection Improvement #302 - Ella Sidewalk - Broadway to Alki #303 - S. Conklin Sidewalk #309 - Barker Homes Local Access Streets #321 - Argonne Corridor Imp. Total Nonrecurring Activity Total Stormwater Fund 1,613,888 1,627,206 1,696, 386 64,541 0 0 4,200 205,068 0 58,933 83,803 0 219 0 1,862 0 0 0 0 0 0 0 0 0 48,576 0 0 146,762 0 51,701 0 0 53,471 0 50,752 105,377 1,150 5,546 8,826 0 0 0 0 0 0 48,336 0 6,178 9,285 0 0 0 0 0 0 0 0 0 22,192 0 0 0 60,590 29,105 100,420 0 418,626 472,161 276,106 2021 Amended Budget 45,000 45,000 0 0 2022 Proposed Budget 45,000 45,000 0 0 1,939,837 1,878,926 100,000 100,000 0 411,000 0 0 0 0 0 0 0 0 0 0 0 28,000 20,000 0 0 0 41,000 700,000 100,000 100,000 0 315,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Increase/ Decrease from 2021 0 0 0 0 (60,911) 0 0 0 (96,000) 0 0 0 0 0 0 0 0 0 0 0 (28,000) (20,000) 0 0 0 (41,000) 515,000 (185,000) 2,032,514 2,099,367 1,972,492 2,639,837 2,393,926 (245,911) Page 2 of 2 P:A1. General Governance\Budget\2022 Budget\041 Engineering\v2 Stormwater budget worksheet 2022 (6-8-21 clt version) Stormwater Fund Line Item Detail 402 000.531.36.10.00 000.531.36,20.00 Supplies 000.531.36.31.03 000.531.36.31.06 000.531.36.31.08 000.531.36.31.10 000.531.36.32.01 000.531.36.35.01 Other Services & 000.531.30,45.07 000.531,36.41.03 Wages 4.13 FTE`s 1.0 Aaron, Chad P .90 Brant .50 John J .25 Wes Adam .23 GIS (67 = Econ Devi) Payroll Taxes and Benefits - F/CA, Medicare, L&I, PERS Publications - Training publications / materials - Public education outreach, View Safety Equpment - vests, glasses Repair and Maintenance Supplies - Maint Shop (50/50 on most items) - Janitorial Supplies - US Linen & Uniform - 1592/yr - Cleaning supplies - Consolidated Supply Co,- 400/yr - Fire Extingushers (Maint Shop) - First Aid supplies - Freedom Sales - 100yr - Spill clean up supplies Vehicle Maintenance Supplies - Internal repairs for 4.5 vehicles - Supplies for vehicles Fuel .5 5-201 - 2007 Ford F-250 (Wes) .5 5-202 - 2009 Ford F-550 (Shop Maint) .5 5-213 - 2010 Caterpillar 420E IT (Backhoe) 1.0 6-400 - 2011 Ford F-250 (Brant) 1.0 6-401 - 2005 Dodge Dakota (Aaron) 1.0 6-402 - 2014 Ford Escape SE (Pool Vehicle) Small Tools & Minor Equipment - includes testing equipment, signs, locks Charges Interfund Vehicle Lease Spokane County Invoice from Spokane Co Info Systems - ESRI Licenses Fee (16, 800) - CIP 25% / Storm 23% / CD Devip 16%,/ CD Planning 35% / based on # users - ARC GIS Online (5,000) - 50% Storm / 50% CD Planning - Pictometry Tiles (Aerial photos) $2,500 - Every other year, next year will be 2022. 800 200 150 200 500 3,900 2,500 2,500 2022 Proposed Budget 384,915 175,716 2,500 300 1,850 3,500 6,000 4,000 6,750 10,600 Page 1of4 P:A1. General Governance\Budget\2022 Budget\041 Engineering\v2 Stormwater budget worksheet 2022 (6-8-21 elt version) Stormwater Fund Line Item Detail 402 2022 Proposed Budget - CIP 25% / Storm 23% / CD Devlp16%,/CD Planning 35% / based on # users - Pictometry License Online - yearly 1,700 Split 50/50 between Storm & CO Planning 000.531.36.41.05 Professional Services 25,000 - Surveying 10,000 - Material Testing 5,000 - Planning and Pre -design, geotech 10,000 000.531.36,41.10 Private (Contracted) Stormwater Maintenance 1,087,995 - Emergency Cleanup / On Call Geiger 35,000 - $70,000 - 11-074, yearly auto renewal - 50% St / 50% Storm Emergency Spill Cleanup / On Call Able Cleanup 3,750 - $5,000- - 25% St/75% Storm Emergency Traffic Control / On Call Senske 7,500 - $15,000 - Exp end of year - 50% St/50% Storm - ROW:: Landscaping 63,711 - $84, 948 - Executed 2020, 2 of 4 renewal years - 25% St / 75% Storm - ROW: Weedspraying 29,250 - $39,000- Executed 2019, 3 of 4 renewal years - 25% St / 75% Storm Street Repair & Maint Poe Asphalt 151,544 - $1,515,439.95 Executed 2020, 2 of 4 renewal options - 90% St/ 10% Storm - Street Sweeping AM Sweeping 545,127 - $567,840 - Executed 2019, 3 of 4 renewal options - 4% St/96% Storm Vactoring(Drainage structure cleaning) - AAA Sweeping 205,424 - $205, 423.73 - Executed 2018, 4 of 4 option yrs - Vegetation Management 15,000 - 50% St/50% Storm - Yearly 3% increase 31,689 allows for same amount of service Calculation: 1, 056, 306. x 3% 000.531.36.41.17 Advertising 1,000 - RFQ /RFP's - run in (3) publications x 2 wks 000.531.36.41.20 Decant Facility Usage 10,000 - This relates to the 0 & M fees for the use of the facility and disposal cost. WSDOT to bill us 000.531.36.41.21 Janitorial Services - Euclid Facility 3,900 - 50% St / 50% Storm - Argus - 408.38/mo - daily cleaning started 11/2019 - Rugs (puchase, Argus cleans, rep/ace as needed) Page 2of4 P;\1. General Governance\Budget\2022 Budget\041 Engineering\v2 Stormwater budget worksheet 2022 (6-8-21 clt version) Stormwater Fund Line Item Detail 402 000.531.36.41.24 000.531.36.42.03 000.531.36.43.01 000.531.36.44.03 000.531.36.47.01 000.531.36.47.02 000.531.36.47.03 000.531.36.47.04 000.531.36.47.05 000.531.36.48.01 000.531.36.48.02 Inland Empire Utility - 811 - Split 50/50 street/storm - Charged per call, price increases yearly - Moved from Memberships/Prof License 2020 Cell Phones - Cell phone @ 40.01 each/mo - Brant - Cell phone 50% @ 40.01 each/mo - John J - 3 Ipad © 40.01 each/mo - Aaron, Chacl, Brant or interns Mifi 50% @ 20 each/rno - John J Travel/Mileage/Meals - Mileage, Meals - Airfare, Car rental, Lodging - National conference / State conference Taxes and Assessments - Fees and assessments for Maint Facility Electricity - Maintenance Facility at 17002 E. Euclid. - 50% St / 50% Storm - Irrigation Water & Sprinker - Modern, Vera, ESWD#1, SCWD#3, Consolidated, Irvin - irrigated swales & ROW area lawn turf, vegetation Sewer (Euclid Facility) - Sewer at the Maint Facility: 17002 E. Euclid $ 70-75 / rno. 50% St / 50% Storm Waste Disposal - Special eductor waste to Grahm Rd (chemicals ...) - Street sweeping waste to WM Grahm Rd facility Television Service @ Euclid Facility - Service provided to Maintenance Facility access to the latest news / weather rpts. - 50% street/50% storm, approx $82/mo Equipment Repair & Maintenance - External vehicle repairs Copier Maintenance - Copier at Maint shop - 50% street / 50% storm 2022 Proposed Budget 480 240 1,440 240 8,500 900 1,000 35,000 5,250 2,400 1,000 500 9,400 40,000 450 36,000 500 1,500 150 Page 3 of 4 P:\1. General Governance\Budget\2022 Budget\041 Engineering\v2 Stormwater budget worksheet 2022 (6-8-21 clt version) Stormwater Fund Line Item Detail 402 000,531.36,48.03 Software Licenses & Maintenance - Hydrocad Software 350 AutoCad Subscription (3) x $600 1,800 - Bluebeam (2) x $149 300 - Adobe Acrobat Pro x 2 @ 170/ea 340 - Stomished 200 Spokane County Information Technology 1,200 - how stormwater fees are collected and assessed - Eagle Web Access (Spokane County) 150 000.531.36.48.04 Repair & Maintenance - Euclid facility AI! expenses are 50/50 with Street/Storrn - Industrial Park Dues - Crown West Realty 1,100 - Yearly Furnace Cleaned 500 - Building Maintenance 1,000 000.531.36,49,01 Subscriptions Tracking service (street / storm) April- Sept = Street, Oct -March = Snow Vestige: (Portable) - Senske, Graders - $1840/yr 515 Street 72% (6 mo) / Storm 28% Precise: (Hardwired) - Plows, Sweeping - $3267 /yr 1,620 Street 46% (6 mo) Storm 54% 000.531.36.49.02 Memberships / Professional Licenses - Wastewater Operator Certificate - WA Dept of Health 50 - /WAC - !D / WA Aquifer Collaborative 1,500 - License 125 / each, every other year even/odd 125 - Even: Chad Odd:: 000.531.36.49.03 Printing and Binding - Small Works projects 450 - WSDOT Specs - every even year in Jan - $50 50 000.531.36.49.04 Registrations - 3 staff @ $500 1,500 Intergovenmental Services 000.531.36.46.59 Ecology Permit - Yearly cost of operating under the DOE - based off the number of housing units - Stormwater engineer will have data for calculation Total Recurring Expenditures: Nonrecurring Expenditures 000,595.40.63.00 Construction - Drainage / Capital Outlays 099.531.36.41.05 Stormwater Comprehensive Plan 000.531.36.40.00 Watershed / Floodplain Studies Total Nonrecurring Expenditures: Total Stormwater Fund: 2022 Proposed Budget 4,340 2,600 2,135 1,675 500 1,500 45,000 1,878,926 315,000 100,000 100,000 515,000 2,393,926 Page 4 of 4 Spokane �I�Valley FINANCE DEPARTMENT Chelsic Taylor, CPA, Finance Director 10210 E Sprague Avenue ♦ Spokane Valley WA 99206 Phone: (509) 720-5000 ♦ Fax: (509) 720-5075 ♦ www.spokanevalley.org Memorandum To: Mayor and Councilmembers From: Chelsie Taylor, Finance Director Date: Tuesday, June 15, 2021 Re: General Fund — Fund Balance Discussion Through the course of our annual budget development conversations we have discussed the General Fund fund balance (reserves) in general terms and note that we carry a minimum of 50°/0 which reflects a 6-month operating reserve. The concept of the 6-month operating reserve is a quick and easy explanation but in reality the computation we use to arrive at a 50% reserve balance is considerably more thoughtful — not complex —just more involved. As we've progressed through conversations on how we might finance street operations and maintenance, pavement preservation and street construction projects, we at times hear that our General Fund reserves are too high and that we should pare them back to a lower amount. Consequently I'd like to provide you with a description of both how we arrived at our 50% reserve balance as well as what we do when the balance exceeds 50%. FUND BALANCE DEFINED Fund balance is an accounting concept that measures the difference between total assets (what the fund owns including cash and receivables) and total liabilities (what the fund owes to other parties including accounts payable and deferred revenues). A primary objective of a fund balance policy is to maintain adequate resources to cope with cash flow needs and contingencies, now and into the future. PROJECTED GENERAL FUND — FUND BALANCE In the 2021 General Fund budget as amended, we anticipated the ending fund balance to be $31,211,730, which represents 68.68% of recurring expenditures. General Fund fund balance % at end of 2021 = Ending fund balance Recurring expenditures 68.68% = $ 31,211,730 $ 45,446,727 Page 1 of 5 ITEMS TO CONSIDER IN SETTING A MINIMUM FUND BALANCE It has been the City's policy to maintain an ending General Fund fund balance that is a minimum of 50% of recurring expenditures. We arrive at this figure by considering the following: 1. Cash In -flow— cash reserves that are required as a result of the timing of revenue receipts. 2. Cash Out -flow — cash reserves that are required to meet ongoing operations and capital construction needs. 1) Minimum General Fund Reserves Required to Meet "Cash In -flow" Needs: It is necessary to maintain a minimum fund balance to meet cash flow needs and to do so one must have a sense of the timing of cash receipts and disbursements. In General Fund operations, most revenues (cash receipts) and expenditures (cash disbursements) typically take place in a relatively predictable manner with approximately one -twelfth occurring each month. Two important exceptions to this rule are the timing of receipts related to A) property tax collections and B) remittances from the State of Washington. A) Property Taxes • Property taxes are collected by the County in two installments each year with deadlines that fall on April 30th and October 315t. The County then remits to the City its share of property taxes with about 40% of collections arriving each May and November (for a total of 80%) and the remaining 20% of collections arriving in June and December (roughly 10% of the annual total each of those months). • The 2021 City property tax levy is $12,724,200. Because we receive this in two installments in essentially May and November, we run a "cash in -flow deficit" equal to one-half of the levy amount in those months or $6,362,100. Cash deficit = 2021 Property Tax Revenue 2 $6.362,100 = $ 12,724,200 2 B) Remittances from the State of Washington • There is a time lag between when the State of Washington collects various taxes and when they remit them to the City (i.e. sales taxes, motor vehicle fuel taxes, criminal justice disbursements, liquor profits and excise tax, hotel/motel taxes, etc.). • The City accrues these revenues with a one -month time lag which means the State remittance is recorded as revenue one -month earlier than when it is actually received. Total General Fund State shared revenues in 2021 are estimated at $30,160,000. Assuming these are received one -twelfth each month, our "cash in- flow deficit" is approximately $2,513,333. State Remittances Sales tax Sales tax - Public Safety Sales tax - Criminal Justice State shared revenues Total receipts Months per year Average monthly receipt $ 25,200,000 $ 1,160,000 $ 2,040,000 $ 1,760,000 $ 30,160,000 12 $ 2,513,333 Page 2 of 5 Together, these two revenue sources necessitate that the City maintain a minimum General Fund fund balance of $8,875,433 or 19.53% of recurring General Fund expenditures in order to simply meet cash flow needs. This is computed as follows: Cash deficit caused by revenue remittance delay 1.A) Semi-annual property tax remittance 1.B) Approximate monthly remittance from the State of WA Minimum needed to meet cash flow $ 6,362,100 $ 2,513,333 $ 8,875,433 Minimum cash flow reserve = Cash deficit caused by revenue remittance delay 2020 Recurring General Fund expenditures 19.53% _ $ 8,875,433 $ 45,446,727 2) Minimum General Fund Reserves Required to Meet "Cash Out -flow" Needs It is necessary to maintain a minimum fund balance to meet cash out -flow needs and to do so one must have a sense of the timing of disbursements. In General Fund operations we take into consideration two types of cash disbursements including A) operating expenses and B) capital project disbursements that are grant financed. A) Operating Reserve It is prudent to hold cash reserves that are some reflection of a predetermined number of "months of operating expenses on hand." Assuming recurring expenses are incurred evenly throughout the year, or in other words, that 1/12 of the 2021 recurring operating budget of $45,446,727 is disbursed each month, then: A fund balance equivalent to 1-month of operations is: $45,446,727 x 1 / 12 = $ 3,787,227 = 8.33% A fund balance equivalent to 2-months of operations is: $45,446,727 x 2 / 12 = $ 7,574,455 = 16.67% A fund balance equivalent to 3-months of operations is: $45,446,727 x 3 / 12 = $ 11,361,682 = 25.00% We recommend the City maintain a three-month operating reserve or $11,361,682 in 2021. B) Capital Projects Reserve Each year the City has a number of capital construction projects that are in part grant financed. With these projects, the granting agencies require that the work be complete and the contractor paid by the City prior to their reimbursement of our out-of-pocket disbursement. This means we must carry a sufficient cash reserve balance to meet the demand for payment by the contractor. The number and cost of capital projects varies from year to year, but in 2021 we have budgeted a total of $32.6 million of capital projects which we will pay for with cash -on -hand of $11.5 million and $21.1 million of grants. Assuming Page 3 of 5 expenditures are incurred evenly over a 6-month construction season, this means we must hold a $3,513,284 capital construction reserve (= $21.1 million / 6 months), This $3.5 million represents a General Fund reserve of 7.73%, computed as follows: Capital Project Reserve = $ 3,513,284 = 7.73% Recurring Expenditures $ 45,446,727 COMBINED MINIMUM FUND BALANCE NEEDED TO MEET CASH FLOW REQUIREMENT Combining the fund balance required to meet 2021 General Fund cash in -flow and cash out- flow needs yields a total of $23,750,399 or 52.26% of recurring expenditures. This computation is based upon a summary of each element noted in this analysis. Cash Reserve Required Recurring Expenditures Reserve o/Q Cash In -flow 1.A) Semi-annual property tax remittance = $ 6,362,100 / $ 45,446,727 = 14.00% 1.B) Remittances from the State of Washington = $ 2,513,333 / $ 45,446,727 = 5.53% Cash Out -flow 2.A) Operating 2.B) Capital projects = $ 11,361,682 / $45,446,727 = 25.00% = $ 3,513,284 / $ 45,446,727 = 7.73% $ 23,750,399 / $ 45,446,727 = 52.26% WHAT HAPPENS WHEN THE FUND BALANCE EXCEEDS 50%? The City has a long history of adopting and adhering to General Fund budgets and in fact, by actively managing our operations we typically under -expend the budget Council has adopted. The result of this is that we add to our General Fund reserves. By the same token, we've been fortunate enough to have existed within a fairly robust economy these past few years and consequently our actual revenues have exceeded our budget estimates which also adds to our General Fund reserves. Annually, typically in the spring and after the previous years' books have been closed, the City Manager and Finance Director compute the actual fund balance reserve — which is done by dividing the actual fund balance (reserves) by the recurring expenditure budget. That portion which exceeds 50% is then transferred into Capital Reserve Fund #312. Since 2013 we have transferred approximately $38.9 million into Fund #312. This money has been used to finance a variety of Council approved projects. Listed below is a complete history of annual transfers from the General Fund to Capital Reserve Fund #312 and the projects these transfers have financed: Page 4of5 Capital Reserve Fund #312 Sources General Fund transfers - 2013 through 2018 General Fund - 2019 transfer of 2017 fund bal > 50% General Fund - 2021 transfer of 2019 fund bal > 50% Developer contribution (Library District) - 2013 Developer contribution (Library District) - 2014 Net proceeds on sale of Carnahan properties - 2018 Transfer in - #309 (Flora land aquisition) Transfer in - #310 (excess fund balance) Transfer in - #313 (excess fund balance) State funding to reimburse Flora Rd Property 20, 681, 307 7,109, 300 11,126, 343 3,180 4,675 373,397 200,000 35,152 88,589 1,000,000 40,621, 943 Projects Completed in Prior Years 17,094,369 Appleway Trail Evergreen to Sullivan 323,325 Barker Road / BNSF Grade Separation 1,421,321 Pines Road Underpass 3,485,417 Sullivan & Trent Interchange 500,000 rr 811,000 Sullivan Park water line installation 412,900 Barker Road corridor improvements 2,567,741 Balfour Park development 1,875,023 Improvements at proposed SCLD Balfour site 460,715 Park land acquisition 0 Earmark future surprises/challenges 0 Flora & Montgomery Trailhead land acquisition 300,000 Ponderosa land acquisition 1,600,000 30, 884, 811 Difference 9,737,132 completed completed in -progress in -progress committed completed in -progress in -progress committed in -progress committed committed in -progress in-prt gees s SUMMARY The General Fund reserve balance that an individual municipality should carry is unique to the cash flow needs of that entity. The reserve balance the City of Spokane Valley carries is in my opinion appropriate because it is constructed upon a well thought out process that is based upon our own distinctive revenue and expenditure structure. Attached to this memo are two different articles that discuss General Fund reserves: • The first is from the October 2016 Ask MRSC (Municipal Research and Services Center) newsletter. • The second is from an article entitled "Why We Put Money Aside" that was in the June 2013 Governing publication. One final thought on this topic is that our General Fund fund balance has served us well in our bond rating presentations with Moody's Investors Service and is likely in part responsible for the "Aa2" rating they have assigned to the City of Spokane Valley. I have attached a copy of Moody's May 10, 2016 Credit Opinion that was issued as a part of our 2016 LTGO Bond issue (proceeds used for our City Hall construction project). At that time our credit rating was an "Aa3". I've also attached a March 22, 2021 Moody's Investors Service "Annual Comment on Spokane Valley" that provides their most recent review. If you should have any questions or comments please feel free to contact me at any time. Page 5 of 5 Mark Calhoun From: Sent; To: Subject: MRSC <IistaclminOmrsc,ccsend.corn> on behalf of MRSC <IistadminQ mrsc,org> Friday, October 71., 2016 9:08 AM Mark Calhoun Ask MRSC: October 201.6 Having trouble viewing this eniail7 Click here x❑ (.)(..;I()114_t; '1,n1�, ❑x Ask Bti9RSC in a uit.:nthl) c-nCrtisioIIei fe<iluriiry rospnnses to wilect(.tl iragtliriF,s racoiw::Cl tr, liuo cnrI svllerit of IVI CSC'.. Submit your own question aria our simple online form. IN TFUS ISSUE Are local governments recluirecl to tllatintain specific reserve fund balance levels'? Should a local government continue addinv to its operauina reserve if it has already net the requirement ttl'the policy? DO iIcWspaaper publishers or distributors have anv local ri ht to place newspaper pity boxes in the public right-trf waay? Can the city have them moved or at least placed on private property? Do advitiory committees need to tale minutes of their meetirws? How often are cities required to adopt or approve their capital Facilities plan? What are the public heurinn requireme►ats associated with raisini Ga wilily rate? Arc local governments required to maintain specific reserve fund halarncc levels? Should a Total government continue adding to its operating reSerVe if it has already met the requirement of the policy? This is always a good topic of conversation and the answer Is almost always "it depends." Financial policies are considered a best practice by the GFOA and at the top of the list of recommended financial management policies by the SAO. There is no statutory requirement for fund balance levels, nor is there any specific reference within the SAO BARS manual that states that a municipality (whether it's a county, city, or special purpose district) has to have a specific level of operating reserves (also known as i "beginning" or "ending" fund balance). The 16% figure was a previous recommendation made by the GFOA for the general fund. This percentage has since been updated with the 2015 release of the GFOA best practice paper on Appropriate Level of Unrestricted Fund Balance in the General Fund. The recommendations made by the GFOA now speaks of several factors that would lead an entity to adopt a policy that addresses these factors in a way that is specific to them. An excerpt from the hest practice paper states: In establishing a policy governing the level of unrestricted fund balance in the general fund, a government should consider a variety of factors, including: 1. The predictability of its revenues and the volatility of its expenditures (i.e_, higher levels of unrestricted fund balance may be needed if significant revenue sources are subject to unpredictable fluctuations or if operating expenditures are highly volatile); 2. Its perceived exposure to significant one-time outlays (e.g., disasters, immediate capital needs, state budget cuts); 3. The potential drain upon general fund resources from other funds, as well as, the availability of resources in other funds; 4. The potential impact on the entity's bond ratings and the corresponding increased cost of borrowed funds; 5. Commitments and assignments (i.e., governments may wish to maintain higher levels of unrestricted fund balance to compensate for any portion of unrestricted fund balance already committed or assigned by the government for a specific purpose). Governments may deem it appropriate to exclude from consideration resources that have been committed or assigned to some other purpose and focus on unassigned fund balance, rather than an unrestricted fund balance. Depending upon the answer to the above questions, a local government may find that 15% is not adequate to meet their needs. Or to the contrary, a local government may determine that 15% of the operating budget would be more than sufficient. You additionally asked whether a local government should continue to add to its operating reserve if it has already met the requirement of the policy. This question can only be answered by the policy adopted. You may want to consider expanding your current policy to define such things as "use and replenishment." You will note that the GFOA best practice paper has a section that speaks to this issue. Budget is a great time to review financial policies currently in place and to fine tune those policies to meet current fiscal needs. Here is a link to our Financial/Budget Policies topic page, where you will find some excellent samples of what other jurisdictions are doing in this area of fiscal management. Additionally, here is a link to the SAO - FIT (Financial Intelligence Tool) that will assist in evaluating the financial condition of the county and provide you with fiscal data for your analysis of appropriate fund balance. Submit a question R Subscribe Search/Browse Ad Inquiries I)o newspaper publishers or distributors have any legal rights to place new'sracks or newspaper pay boxes in the public right-of-way? Can the city have them rno%etl or at least placed on private property? z Problom Salvor PUIII.,IC,' MONEY By Justin Marlowe Why We Put Money Aside States and localities have very different perspectives on the point of rainy day funds. Waline Sayre, an early and influential scholar of pub- lic management, once said publ le and business admin- istration are "alike only in all unimportant respects." His insight applies equally to state, and localities and their rainy dray finds. Both put innney aside for ten fore- seen emergencies or hard times. But states use these funds to solve problems, Many local governments use them —or don't —in ways that reveal problems. Among the status, rainy day funds have been the hest (and in some cases the only) tool available to blunt the (Treat Reces- sion's fiscal destruction, Dining the good years prior to the downturn, most states huiltup 5 to 10 percent ofanmull expendi- tures in their funds, During the recession and the aver -so -slow recovery, they spent almost all of dint money to fill budgelgeps created when revenues fell short and ser- vice demands spiked. Most local governments do not have formal rainy day funds in the sane: way most states do. A typical state rainy day fund is governed by a law that sets a target fund balance and dictates when to use and replenish that balance. According to recent rescatch, only 11 of the 30 largest U.S. cities have an actual rainy day fund, Instead, most localities use hedger surpluses or unreserved fund balances as a rainy day fund, hut ono without the constraints of a forrnal fund policy. These informal practices are not necessarily bad, but they're not as trans- parent as most state policies. tIn] ilce states' funds, local reserve lev- els are large and varied. Where stare rainy clay fund baltuices have hovered na 5 to M pereten 0 annual spending, local governments tend co keep much more in the bank. In my own tmalysis of mere than 6,000 local government financial reports from the past five years, I found the average local linrescrvcd 'lltralf balance to be around :34 percent ofnnnual nernl fund —expenditures, Even more striking' is how much these local balances vary it's not uncnnimon to See'• A group of oca governnents with 0 ercent fund balances and a nearly identical group of jurisdictions witT, fund balances at 70 to 110 percent of annual spending, Here's the most important difference: 1lnlikc the states, local governments did not spend down their reserves during ihc� Great Recession, In fiscal 2007 the aver- age local unreserved gvoctal fund balance was 37 percent of annual general fund expendittu'es. In 2009, as the recession began to lake holes, it fell to 29 percent. But by 2011, as the retovery struYgled to 34o/o Average amount of unreserved general funds that localities keep in the bank each year. start, it was back up to 31 percent, In the meantime, operating margins —or the per- cent by which revenues exceed expendi- luros—fell from an:werai u of 6 percent in 2007 to an average of less than 1.5 percent in 2011, To be clear, about one in fnur of these governments did spend down most or all of their reserve funds. But the vase majority, including several with large reserve funds, reduced spending instead, Why were local governments leeic:ent to spend reserve funds during one of the stormiest eras in history? On the record, many local finance officials say Chcy would prefer to use those funds to take on an idiosyncratic problem, such as a flood or Why were local governments reticent to spend reserve funds during one of the stormiest eras in history?" the loss ofa major local employer, Off the record, they will tell you it his a lot to do with citizens' lack of under- standnig of what local government services retlly cost. Some say, "If we spend it, we won't gel it back?' In other words, the pressure to keep taxes low is so great that they would ,ieverhe able to replenish the reserves with new incremental revenues. (}[h- ers say, "I can't spend it because my council wants our reserve funds higher than the (neighboring) city nf X.' Trans- lation: High reserve funds are a signet of strength and prosperity precisely because you don't really need them, Until we can address these much larger issues of per- ceptions, local rainy day funds will be a symptom rather than a solution. G ]email jmarlvweLniwcishington.edu 78 GOVERNING I June 2013 CREDIT OPINION 10 May 2016 New Issue Rate this Research Contacts Travis George Analyst travis.gc•orge@ n1oodys.cori William 011 AVP-Analyst yvilliam.oh@moodys corn 415-274-1715 415-274-1739 Spokane Valley (City of), WA New Issue: Moody's Assigns Aa3 to Spokane Valley, WA's LTGO Bonds Summary Rating Rationale Moody's Investors Service has assigned a Aa3 rating to the City of Spokane Valley, WA's $7.8 million Limited Tax General Obligation Bonds, 2016, Concurrently, Moody's has affirmed the city's parity limited tax general obligation (LTGO) debt outstanding in the amount of $6.4 million. The Aa3 rating reflects the city's sizeable and growing tax base, modest resident wealth, extraordinarily healthy financial position and conservative financial management, and very low debt and pension burdens. Credit Strengths » Conservative management with very healthy financial position » Low level of outstanding debt with modest plans for additional debt sr Relatively low pension burden largely due to contracting out of most services Credit Challenges » Below average resident wealth levels as measured by median family income and full value per capita Moderate taxpayer concentration Rating Outlook Outlooks are not typically assigned to local government issuers with this amount of debt outstanding. Factors that Could Lead to an Upgrade » Significant growth and diversification of tax base and local economy » Substantial increase in resident wealth Factors that Could Lead to a Downgrade » Drastic deterioration of financial position with large decline in available reserves or increase in outstanding debt » Downturn in local economy resulting in contraction of the tax base MOODY'S INVESTORS SERVICE U.S. PUBLIC FINANCE Key Indicators Spokane Valley (City of) WA 2010 2011 2012 2013 2014 Economy/Tax Base Total Full Value ($000) $ 7,169,493 $ 7,140,948 $ 7,087,523 $ 6,921,826 $ 7,168,991 Full Value Per Capita $ 79,476 $ 79,247 $ 78,272 $ 75,657 $ 77,881 Median Family Income (% of US Median) N/A N/A 91.5% 91.5% 91.5% Finances Operating Revenue ($000) $ 40,017 $ 39,987 $ 40,660 $ 41,703 $ 43,108 Fund Balance as a % of Revenues 82.6% 84.5% 84.6% 69.79/o 69.5% Cash Balance as a % of Revenues 89.1% 97.0% 94.4% 75.6% 899% Debt/Pensions Net Direct Debt ($000) $ 8,155 $ 7,930 $ 7,690 $ 7,435 $ 6,675 Net Direct Debt / Operating Revenues (x) 0.2x 0.2x 0.2x 0.2x 0.2x Net Direct Debt / Full Value (%) 0.1% 0,1% 0.1% 0.1% 0.1% Moody's - adjusted Net Pension Liability (3-yr average) to Revenues (x) Moody's - adjusted Net Pension Liability (3-yr average) to Full Value (%) N/A N/A 0.2x 0.2x 0.3x N/A N/A 0.1% 0.1% 0.2% Recent Developments Recent developments are incorporated into the paragraphs below. Detailed Rating Consideration Economy and Tax Base: Growing Spokane area tax base with relatively low resident wealth Spokane Valley was incorporated with voter approval in 2003. The city is located in eastern Washington just ten miles east of Spokane and ten miles west of the Idaho border. Residents benefit from diverse regional employment opportunities in defense, healthcare, manufacturing, and high-tech sectors. The region also features Fairchild Air Force Base and several universities. Wealth measures are modest with median family income at 91.5% of U.S. levels and full value per capita at $83,011. The unemployment rate in Spokane County was 7.4% as of February 2016, which was above both state and nationwide levels. The city's tax base was resilient during the national downturn with just 3.5% of combined declines between 2011 and 2013. Since 2014, the city's tax base has increased by an average of 3.8% annually, including 4.8% growth in 2016. Taxpayer concentration is moderate with the ten largest payers comprising 9.4% of assessed value as of 2016. The largest, Kaiser Aluminum, comprises nearly 4% by itself. Financial Operations and Reserves: Extraordinarily healthy financial position driven by conservative fiscal management Thanks to very strong and conservative policies, the city's financial position is remarkably healthy. The city's reserve policy requires it to have a fund balance in excess of S0% of recurring expenditures. The city ended fiscal 2014 with General Fund reserves of $30.3 million, or 79% of annual revenues. Based on unaudited results for 2015, the city's General Fund ended the year with reserves again near 80% of annual revenues after a roughly $1 million operating surplus. The city also has a policy that recurring revenues always be in excess of recurring expenditures, which we expect to lead to the continuation of balanced operations going forward. The city's operating funds, which include the General Fund, Street Fund; and Debt Service Fund, had a combined fund balance equal to roughly 695% of operating fund revenues. In addition to its operating funds, the city also had roughly 58.6 million in its Capital Reserve Fund available for capital projects. The city's General Fund is funded primarily by sales tax revenues that make up roughly 46%, and property tax revenues that make up 29% of total revenues. Sales tax receipts have increased steadily in recent years with combined growth of nearly 30% since 2010. Property tax revenues have grown more modestly over this period given the city's conservative decision to forego the allowed 1% Tins publication na1 announce a credit rating action For any credit rattngs referenr oil In this publication, please see the ratings tab on the Issuer/entity page on swvw.mnodys.com taro the inns( updated credit paling, nccinn information and rating I,i,l ury 10 May 2016 Spokane. Valley (City of), WA; New Issue: Moody's Assigns Aa3 to Spokane Valley, WA's LFGO Bonds MOODY'S INVESTORS SERVICE U.S. PUBLIC FINANCE increase in tax levies. Instead, the city has accumulated nearly $500,000 of banked levy capacity, which gives it increased flexibility going forward. The city contracts out for provision of some services to city residents. These contracts include those for public safety and solid waste, and officials believe they have helped keep the city's costs down overall. LIQUIDITY The city's liquidity position is very strong. As of 2014, the city had $37 million in available General Fund cash and investments compared to $37.4 million in expenditures in that year. These cash reserves are equivalent to more than 99% of annual expenditures. Debt and Pensions: Low level of outstanding debt and minimal pension burden Given the city's strong liquidity position, it has chosen to cash fund much of its capital program, and therefore has not issued much debt. With the new bonds, the city will have $14.2 million in outstanding long-term debt. This is equal to a low 0.18% of full value and 0.3 times annual operating revenues. The city has only minimal future plans for additional debt, and we expect its debt metrics to remain relatively low. DEBT STRUCTURE The city's debt is all fixed rate and with level annual debt servce. DEBT -RELATED DERIVATIVES The city has no debt -related derivatives. PENSIONS AND OPEB Largely due to the city's choice to contract out for public safety, its pension burden is quite manageable. The city participates in the Washington Public Employees Retirement System. The three year average adjusted net pension liability is just 0.16% of full value and 0.3 times operating revenues. Management and Governance Washington cities have an institutional framework score of "Aa," or strong. Although cities depend on economically sensitive tax revenues (sales, business and occupation), post -recession collections have been strong, making revenues moderately predictable. Cities have a moderate ability to increase property taxes by 1% annually, subject to state statutory limits. Expenditures primarily consist of public safety costs, which are highly predictable. Expenditure -reduction ability is moderate due to modest fixed costs and an active union presence. Cities also have the ability to make mid -year budgetary reductions not related to public safety. The city's conservative financial policies are currently a credit strength. Notably, the city has experienced some political turmoil recently that led to the dismissal of its city manager and the resignation of two council members. As the city's political situation settles, we will monitor the city's commitment to its current financial policies. Legal Security The bonds are secured by the city's full faith and credit and pledge to levy property taxes within constitutional limits to pay debt service. Use of Proceeds Proceeds of the 2016 bonds will be used to finance a portion of the construction of a new city hall facility. Obligor Profile The city is located in eastern Washington outside the city of Spokane and roughly 10 miles from the Idaho border. Methodology The principal methodology used in this rating was US Local Government General Obligation Debt published in January 2014. Please see the Ratings Methodologies page on www,moodys.com for a copy of this methodology. 3 10 May lOIG Spokane Valley (City of). WA New Issue: Moody's Assigns Aa3 to Spokane Valley, WA's LTGO Bonds MOODY'S INVESTORS SERVICE U.S. PUBLIC FINANCE Ratings Exhibit 2 Spokane Valley (City of) WA Issue Rating Limited Tax General Obligation Bonds, 2016 Aa3 Rating Type Underlying LT Sale Amount S7,775,000 Expected Sale Date 05/17/2016 Rating Description General Obligation Limited Tax Source: Moody's Investors Service 4 10 May 2016 Spokane Valley (City af), WA: New Issue: Moody's Assigns Aa3 to Spokane Valley, WA',. Li GO lionds MOODY'S INVESTORS SERVICE U.S. PUBLIC FINANCE (.0 2016 Moody's Corporation, Moody's Investors Service, Inc„ Moody's Analytics, Inc. andfor their licensors and affiliates (collectively 'MOODY'S"). Ail rights reserved. CREDIT RATINGS ISSUED BY MOODY'S INVESTORS SERVICE, INC. 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REPORT NUMBER 1024542 5 10 May 2016 Spokane Valley (City of), WA: New Issue: Moody's Assigns Aa3 to Spokane Valley, WA's LTGO Bonds MOODY'S INVESTORS SERVICE U.S, PUBLIC FINANCE Contacts Travis George t ravis.geolgeown oodys.com MOODY'S INVESTORS SERVICE 415-274-1715 William Oh AVP-Analyse william ohomtoodys_com 415.274-1739 CLIENT SERVICES Americas Asia Pacific Japan EMEA 1-2'12-553-1653 852-3551-3077 81-3-5408-4100 44-20-7772-5454 6 Ifs May 2016 Spokane Valley City of}, WA: New Issue: Moody's Assigns Aa3 to Shnk:,e V.,lley, WA's LIGO bands U.S. PUBLIC FINANCE MOODY'S INVESTORS SERVICE ISSUER COMMENT 22 March 2021 RATING General Obligation (or GO Related) 1 432 No Outlook Contacts Francisco Gonzalez +1.214.979.6863 Associate lead Analyst franck[o gonzalez,r: moodvs row Eva Bogaty a1.415.274.1765 VP -Sr Credit Off 7cerP,fanacer eva bogaty, mood,- rum CLIENT SERVICES A,ne; icas Asia Pacific Japan EMEA 1-212-553-1653 852-3551-3077 81-3-5408-4100 44-20-7772-5454 City of Spokane Valley, WA Annual Comment on Spokane Valley Issuer Profile The City of Spokane Valley is located in Spokane County in east central Washington, just east of Spokane and approximately 20 miles west of Coeur d'Alene, Idaho, The county has a population of 505,505 and a moderate population density of 287 people per square mile. The county's median family income is $73,838 (2nd quartile) and the January 2021 unemployment rate was 6.7% (4th quartile) k . The largest industry sectors that drive the local economy are health services, retail trade, and local government. We regard the coronavirus outbreak as a social risk under our environmental, social and governance framework, given the substantial implications for public health and safety and the economy. We do not see any material immediate credit risks for Spokane Valley. However, the situation surrounding coronavirus is rapidly evolving and the longer term impact will depend on both the severity and duration of the crisis. If our view of the credit quality of Spokane Valley changes, we wilt update our opinion at that time. Credit Overview The credit position for Spokane Valley is very good. Its Aa2 rating is slightly stronger than the median rating of Aa3 for cities nationwide. The notable credit factors include a robust financial position and a manageable debt burden and pension liability. It also reflects an ample tax base and a healthy wealth and income profile. Finances: The city has a robust financial position, which is relatively favorable in comparison to the assigned rating of Aa2. Spokane Valley's fund balance as a percent of operating revenues (80,3%) is far stronger than the US median, and rose between 2015 and 2019. Additionally, the cash balance as a percent of operating revenues (76%) is far superior to other Moody's-rated cities nationwide. Debt and Pensions: The debt and pension liabilities of Spokane Valley are manageable overall and are a credit strength in relation to its Aa2 rating. The net direct debt to full value (01%) is materially below the US median, and did not change from 2015 to 2019. In addition, the Moody's-adjusted net pension liability to operating revenues (0.41x) favorably is materially lower than the US median. Economy and Tax Base: Overall, Spokane Valley has a healthy economy and tax base, which are comparable to the Aa2 rating assigned. The city's total full value ($9.4 billion) is much stronger than the US median, and increased dramatically between 2015 and 2019, Also, the full value per capita ($97,339) is consistent with the US median while the median MOODY'S INVESTORS SERVICE U.S. PUBLIC FINANCE family income is 90.5% of the US level. The city benefits from its proximity to the Fairchild Air Force Base and many notable higher education institutions including Gonzaga University. The coronavirus caused an unprecedented economic slowdown. We currently forecast US GDP to gradually recover in 2021. Local governments with the highest exposure to tourism, hospitality, healthcare, retail, and oil and gas could have a much slower recovery. Management and Governance: Washington cities have an institutional framework score 3 of "Aa," or strong. Although cities depend on economically sensitive taxes (sales, business and occupation) in addition to property taxes, revenue tend to be highly stable and predictable. Cities have a moderate ability to increase property taxes by 1% annually, subject to state statutory limits. Expenditures primarily consist of public safety costs, which are highly stable and predictable. Expenditure -reduction ability is moderate due to modest fixed costs. Cities can also make mid -year budgetary reductions not related to public safety. Sector Trends - Washington Cities Washington cities are likely to experience steady economic growth over the near -term. Sales tax and other economically sensitive revenues should improve as unemployment levels remain low, particularly in the Puget Sound region. Strong improvement in the housing market will continue to boost assessed valuation growth and property tax collections. Pension costs are not a significant source of credit weakness, but remain a longer -term challenge. This publication does not announce a credit rating action. For any credit ratings referent ed Ihis publication, please we rhe. ratings iab on the issuer/entity page on www.ronodys.com for the most updated credit rating actiort information and eating history. 2. 22 March 2021 City of Spokane Valley, WA- Annual Comment on Spokane Valley MOODY'S INVESTORS SERVICE U.S. PUBLIC FINANCE EXHIBIT 1 Key Indicators "- 5 Spokane Valley 2015 2016 2017 2018 2019 US Median Credit Trend Economy / Tax Base Total Full Value Full Value Per Capita Median Family Income (% of US Median) $7,393M $7,748M $8,124M $8,634M $9,351M $2,024M Improved $80,120 $83,027 $86,043 $89,873 $97,339 $97,657 Improved 89% B9% 89% 91% 91% 114% Stable Finances Available Fund Balance as % of Operating Revenues 72.2% 73.3% 80,5% 82.8% 80.3% 35.5% Improved Net Cash Balance as % of Operating Revenues 89.5% 74.5% 79.5% 81.6% 76.0% 40.0% Weakened Debt / Pensions Net Direct Debt / Full Value 0.1% 0.2% 0.2% 0.1% 0.1% 1,1% Stable Net Direct Debt / Operating Revenues 0.15x 0.28x 0.26x 0.24x 0.22x 0.82x Stable Moody's-adjusted Net Pension Liability (3-yr average) to Full Value 0.2% 0,3% 0.3% 0.2% 0.2% 1.9% Stable Moody's-adjusted Net Pension Liability (3-yr average) to Operating Revenues 0.42x 0.43x 0.50x 0.42x 0,41x 1.57x Stable 2015 2016 2017 2018 2019 US Median Debt and Financial Data Population 92,286 93,322 94,424 96,070 96,070 N/A Available Fund Balance ($000s) Net Cash Balance ($000s) Operating Revenues ($000s) Net Direct Debt ($000s) Moody's Adjusted Net Pension Liability (3-yr average) ($000s) $31,656 $39,264 $43,865 $6,375 $34,699 $35,309 $47,367 $13,260 $39,336 $38,839 548,858 $12,790 $42,417 $41,808 $51,256 $12,270 $43,045 $ 40, 707 $53,591 $11,715 $8,489 $9,759 $36,135 $19,137 $18,364 $20,595 $24,574 $21,556 $21,913 $38,399 Source: Moody's Investors Service EXHIBIT 2 Available fund balance as a percent of operating revenues increased from 2015 to 2019 Available Fund Balance as % of Operating Revenues US Cities Median 100% 50% 2015 Source. Issuer financial statements; Moody's Investors Service 2016 2017 • 2018 2019 22 March 1011 City of Spokane Valley, WA: Annual Comment on Spokane Valley MOODY'S INVESTORS SERVICE U.S. PUBLIC FINANCE EXi1181T 3 Full value of the property tax base increased from 2015 to 2019 (millions) 510,000 $9,000 58,000 57,000 Total Full Value 2015 2016 2017 2018 2019 Source: Issuer financial statements Government data sources; Offering statements; Moody's investors Service EXHIBIT 4 Moody's-adjusted net pension liability to operating revenues decreased from 2015 to 2019 PI Debt Pensions 1.Ox 0.5x 0 Ox 2015 2016 2017 Source: issuer financial statements; Government data sources; Offering statements; Moody's investors Service 2018 2019 End notes 1 i lu ra1 int; referenced in this report is the i,::urn'; l neral Obligation {GO) rating or its highest public rating that is GO -related. A GO bond is generally backed by the full faith and credit pledge owl iota! f axing power of the issuer. GO -related securities include general obligation tirnited tax, annual appropriation, lease revenue, non -ad valurrnr, and moral obligation debt. The referenced ratings reflect the government's underlying credit quality without regard to state guarantees, enli:iii meat programs or bond insurance. 2 The demographic data pre soiled, inch uiinl population, lu,pulation density, per capita personal income and unemployment rate are derived from the most recently available US t;ovi nnivnl ini.ab,rseis. population, population density and per capita personal income cone from the American Community Survey while the unemployment rate comes from the Bureau of Labor Statistics. The largest industry sectors are derived from the Bureau of Economic Analysis. Moody's allocated the per capita personal income data and unemployment data for all counties in the US census into quartiles. The quartiles are ordered from strongest -to -weakest frorn a credit perspective: the highest per capita personal income quartile is first quartile, and the lowest unemployment rate is first quartile. 3 The institutional framework score assesses a municipality's legal ability to match revenues with expenditures based on its constitutionally and legislatively conferred powers and responsibilities. See US Local Government General Obligation Debt (July 2020) methodology report for more details. 4 For definitions of the metrics in the Key Indicators Table, US Local Government General Obligation Methodology and Scorecard User Guide (July 20141 Metrics represented as N/A indicate the data were not available at the time of publication. 5 The medians come from our most recently published local government medians report, Medians - Tax base expansion bolsters revenue, but pensions remain a hurdle (May 2020) which is available on Moodys.com. The medians presented here are based on the key metrics outlined in Moody's GO methodology and the associated scorecard. 4 22 March 2021 City of Spokane Valley, WA: Annual Comment on Spokane Valley MOODY'S INVESTORS SERVICE U.S. PUBLIC FINANCE 2021 Moody's Corporation. Moody's Investors Service, Inc., Moody's Analytics, Inc and/or then licensors and affiliates (sale, Iivrly, "MOOD15"}. All lighls reserved. CREDIT RATINGS ISSUED BY MOODY'S CREDIT RATINGS AFFILIATES ARE THEIR CURRENT OPINIONS OF THE RELATIVE FUTURE CREDIT RISK OF ENTITIES, CREDIT COMMITMENTS, OR DEBT OR DEBT' -LIKE SECURITIES, AND MATERIALS, PRODUCTS, SERVICES AND INFORMATION PUBLISHED BY MOODY'S (COLLECTIVELY, "PUBLICATIONS") MAY INCLUDE SUCH CURRENT OPINIONS. MOODY'S DEFINES CREDIT RISK AS THE RISK THAT AN ENTITY MAY NOT MEET ITS CONTRACTUAL FINANCIAL OBLIGATIONS AS THEY COME DUE ANI) ANY ESTIMATED FINANCIAL LOSS IN THE EVENT OF DEFAULT OR IMPAIRMENT. SEE APPLICABLE MOODY'S RATING SYMBOLS. 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Moody's Investors Service, Inc., a wholly -owned Credit rating agency subsidiary el Moody's C.arpnratfrare ("MCCY), hereby discloses I hat most issuers oI debt securities {including corporate and municipal bonds, debentures, notes and conrrnerciat paper) and preferred stuck rated by Moody's Investors Service, hot, have, peen to assignment of any credit raring, agreed to pay to Moody's Investors Service, Inc. tot credit ratings opinions and services renciere0 by it fees ranging arum 51,000 to approxmately $5,000,000. MCO and bloody's Investors Service also maintain policies and procedures to address the independent -eat Me dy's I estor s Service credit !riling\ and credit I mling processes. /idol oration retaelieg certain affiliations that may exist hetweero directors of MCI) and rated entities. a103 between entities who hold credit ratings from Mundy's Investors Service and have also publicly repotted to the SEC an ownership interest in MCO of more than 55:, is posted annually at www.moodys.com under the heading 'Investor Relations — Collimate Governance — Dire:for and Shareholder Affiliation Policy." Additional terms for Australia only: Any publication into Australia of Ihis document is pursuiao: to the Australian Firinncfal Services license of MOODY'S affiliate, bloody's Investors Service Pty Linriten! ASN ed 003 399 uS/AtSI. 336969 andim Moody's Arrilyiics Australia Ply Ltd ABN 94 105 136 9/2 AFSL 383569 {as applicable). I Iris docurnenl is intended to be: provided only to "wholesale clients' withilr the meaning nl sips non I6IG. al The Curperatiuns Ae 12001 By continuing to access this due ument from within Australia. you represent to MOODY'S that you are, or are accessing the rinsument as a representative el, a'wll-.1esale client-' and that neither you nor the entity you represent will dire-edy oe rrdime try disseminate this document er its contents to "retail clients" within the inearrit rg at section 761G of the Corporations Act 2001. MOODY'S credit Toting Is an opinion:IS to the creditworthiness of a debt obligation of the issuer, not an the equity securities of the issuer or any form of security that is available to !eta(. rrlyestois Additional temts for Japan only: Moody's lapan K_K. ("MIKK") is a wholly -owned credit rating agency subsidiary of Moody's Croup Japan G.K , which is wholly -awned by Moody's Overseas Holdings Inc., a wholly -owned subsidiary of MCO. bloody's SF lapan K.K. (-MSFJ") is a wholly -owned merle/ rating agency sllln idiary of MEKK. MS11 is not a N:n .loony Rerognrred Statistical hating Organiratinn ('NRSFIO^). Therefore, credit ratings assigned by MSFJ ate Non-NRSRO Credil Ratings. Non-NRSRO Cledh Ratings are assigner) by an entity that is not a NRSIt0 and consequently, the rated obligation will not qualify for certain types of treatment udder U.S, laws. MJKK and MSFJ ate credit rating agencies registered with the Japan Financial Services Agency and their registration numbers are FSA Commissioner (Ratings) No, 2 and 3 respectively. d4JKK or M511(as applicable) hereby rlisf loss' that mast issuers et debt ser:urilies (inducting, cotperate+ and municipal bonds, debentures, notes and commercial paper} and preferred stock rated by MJKK or MSFJ {as applicable) have, pilot to assignment ot any credit rating, agreed to pay to MJKK or MSFJ (as applicable) for credit ratings npininns and services rendered by it tees ranging from JPY12S,000 to approximately IPY5S0.000,000. MJKK and MSF) also maintain policies and procedures to address Japanese regulatory Irtrluilerneni.s. REPORT NUMBER 1255889 5 22 March 2021 City of Spokane Valley. WA. Annual Comment an Spokane Valley MOODY'S INVESTORS SERVICE U.S. PUBLIC FINANCE CLIENT SERVICES Americas Asia Pacific japan EMEA MooDY'S INVESTORS SERVICE 1-212-S53-1653 852-35Si-3077 81-3-540E-4100 44-20-7772-5454 6 22 March 2021 City of Spokane. Valley. WA. Annual Comment on Spokane Valley CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 15, 2021 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Review of Potential and Pending Projects Worksheet and allocation of Capital Reserve Fund #312 reserves. GOVERNING LEGISLATION: n!a PREVIOUS COUNCIL ACTION TAKEN: Council last discussed the Potential and Pending Projects Worksheet at the May 11, 2021 Council meeting. BACKGROUND: Each year the City prepares an annual budget and in the 2022 Budget development cycle Council will ultimately have an opportunity to discuss the budget on eight separate occasions beginning with the June 15, 2021 Budget Workshop and ending with the scheduled November 9, 2021 budget adoption. As part of this process Council discusses the Potential and Pending Projects worksheet and prioritizes how money in Capital Reserve Fund #312 should be allocated. Discussion on the allocation of Fund #312 reserves occurred at the May 11, 2021 Budget Workshop. OPTIONS: Council discretion. RECOMMENDED ACTION OR MOTION: No recommended action at this time. This is Council's second touch on this topic and we're interested in refining Council priorities and how they collectively feel this money should be allocated. Staff will return with follow-up reports as the 2022 Budget development progresses and will seek consensus from Council on how Capital Reserve Fund #312 reserves should be allocated. BUDGET/FINANCIAL IMPACTS: This is one of the multitude of decisions that are part of the budget development process that will conclude with Council's scheduled November 9, 2021 adoption of the 2022 Budget STAFF CONTACT: Mark Calhoun, City Manager, and Chelsie Taylor, Finance Director ATTACHMENTS: • Allocation Worksheet for Capital Reserve Fund #312 • Potential and Pending Projects Worksheet P:\Finance\2022 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\202106 15 Budget Workshop\allocation of 2021 transfer to Fund 312 CITY OF SPOKANE VALLEY, WA Allocation of 2021 General Fund Transfer to Capital Reserve Fund #312 New 2021 Sources of Funds: General Fund - 2021 transfer of 2019 fund balance >50% Transfer in - #310 in 2020 for extra interest earnings State Funds for Flora Rd River Trail Property Total 2021 additional sources Less 2021 Allocations and Adjustment to Date: - Flora & Montgomery Property Acquisition - Trailhead 300,000 - Ponderosa Property Acquisition - Park Land 1,600,000 - Sullivan Park Water Line 260,042 - Balfour Park 1,000,000 - Adjustments to Capital Reserve Fund #312 financed projects that were previously underway (754,131) 6/15/2021 11,126,343 16,700 1,000,000 12,143, 043 Total allocated thus far 2,405,911 Remaining to be Allocated 9,737,132 Potential Allocation Concepts to be Discussed by Council Street O&nn Curtrl 1 1 n61b iely (historical but has become General Fund direct transfer) Pines Grade Separation Project (pursuing grant funding for the remainder) - Park Land Acquisition - Balfour Park - Barker Corridor - Sullivan and Trent Interchange - City Hall Repairs - Fairgrounds Building - Spokane Valley River Loop Trail Design - Bridge Design for River Loop Trail - School Zone Beacons - Appleway Trail Amenities - Police Vehicles ($1.4 million replaces all vehicles over 100,000 miles. Then would be $1 million per year for five years, and then $800k thereafter.) - Joint Trailhead Establishment with County - Etter Ranch - Phillips Creek - Valley Partners Building Precint Repairs - Sculpture Placement Costs 0 0 0 0 0 0 0 0 750,000 1,000, 000 225,000 0 1,400,000 300,000 184,000 0 0 64,000 3,923,000 5,814,132 P:\1. General Governance\Budget\2022 Budget\018.014 Finance\Potential and Pending Projects CITY OF SPOKANE VALLEY, WA Pending / Potential Projects Worksheet Completed or In -progress: Projects completed in prior years (see attached list on pg 2) - Pavement Pres Program Fund #311 (through 2020) - Applo ,n„ Trail C„nrnr n In C„Ili.enn /l'M1 � 'Bridging the Valley Estimated Total Project Cost 46,332,345 N/A 2,395,-000 6/15/2021 Project Financing Grant Financed City Financed Bond Financed Other Total Unfunded Secured Grants Potential / Anticipated Grants General Fund Fund 101 Street Fund Fund 103 Paths & Trails Fund 106 Solid Waste Fund Fund 123 Civic Facilities Replacement Fund 309 Parks Capital Project Fund 310 Civic Buildings Capital Projects Fund 312 Capital Reserve Fund 301/302 REET Fund 402/403 Stormwater orAPA 17,064,842 8,576,753 2,071,675 O 19,894 O 9,752,730 O 0 21,216 972,644 0 109,300 0 0 0 4,121,560 0 -Barker Road / BNSF Grade Separation" - 24,671,321 21,041,000 0 0 0 0 0 -Pines Road Underpass* 28,776,000 5,041,500 19,549,083 1,200,000 0 0 0 Pinocroft land acquisition-{$500,000) 500;000 0 0 0 0 0 0 Barker Road corridor improvements Euclid -toTrent 2,280,901 0 0 0 0 0 0 0 0 0 1,730,682 0 0 0 550,222 2,280,904 0 -Euclid to Spokane River 3,216,265 2,187,452 0 0 0 0 0 0 0 0 259,456 0 0 0 769,357 3,216,265 0 -Barker/UP Railroad Crossing 1,849,000 1,271,397 0 0 0 0 0 0 0 0 577,603 0 0 0 0 1,849,000 0 - Sullivan Park Ian on 841,000 0 0 0 0 0 0 0 0 0 844;000 0 0 0 0 811,000 0 - Sullivan Park water line installation 539,000 126,100 0 0 0 0 0 0 0 0 412,900 0 0 0 0 539,000 0 - Improvements at proposed SCLD Balfour site 1,842,500 0 0 0 0 0 251,753 0 0 839,285 460,715 54,203 236,544 0 0 1,842,500 0 - Flora & Montgomery Trailhead land acquisition 300,000 0 0 0 0 0 0 0 0 0 300,000 0 0 0 0 300,000 0 - Ponderosa land acquisition 1,600,000 0 0 0 0 0 0 0 0 0 1,600,000 0 0 0 0 1,600,000 0 Future Construction: - Balfour Park development 3,866,000 0 0 0 0 0 0 0 0 0 1,875,023 0 0 0 0 1,875,023 1,990,977 - Phase 2& 3- Appleway Landscaping (Park to University) 3,000,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,000,000 - Park land acquisition 1,000,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,000,000 - Railroad Quiet Zones study 85,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 85,000 - Appleway Trail - Balfour to University 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 - Bridging the Valley -Sullivan & Trent Interchange 27,000,000 0 23,000,000 0 0 0 0 0 0 0 500,000 0 0 0 0 23,500,000 3,500,000 Barker Road corridor improvements I-90 to Appleway 3,629,000 0 3,138,000 0 0 0 0 0 0 0 0 0 0 0 0 3,138,000 491,000 -Appleway to South City Limits 2,854,000 0 2,468,000 0 0 0 0 0 0 0 0 0 0 0 0 2,468,000 386,000 - Earmark for future surprises/challenges N/A 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N/A 0 2-408,656 0 320,322 0 0 1,157,368 0 0 17,094,369 0 323,325 469,106 7,607,107 0 O 7,849,573 O 0 O 0 2,226, 355 1,364, 576 0 46,332,345 34,804,026 2,395;000 0 N/A 0 0 0 0 0 0 0 O 1,421,321 O 2,985,417 O 500,000 2,209,000 0 0 0 0 0 0 0 0 O 24,671,321 O 28,776,000 0 500,000 0 0 0 Total of Capital Projects 156,580,335 57,380,719 48,155,083 10,972,624 993,860 109300 2,408,656 320,322 1,096,653 30,884,811 10,339,416 236,544 7,849,573 4,910,510 180,931,384 10,452,977 " included In 6-year TIP Capital Reserve Fund #312 Sources General Fund Transfers - 2013 through 2018 20,681,307 General Fund - 2019 transfer of 2017 fund bal > 50% 7,109,300 General Fund - 2021 transfer of 2019 fund bal > 50% 11,126,343 Developer contribution (Library District) - 2013 3,180 Developer contribution (Library District) - 2014 4,675 Net proceeds on sale of Carnahan properties - 2018 373,397 Transfer in - #309 (Flora land aqulsition) 200,000 Transfer in - #310 (excess fund balance) 35,152 Transfer in - #313 (excess fund balance) 88,589 State funding to reimburse Flora Rd Property 1,000,000 40, 621, 943 Projects Completed in Prior Years 17,094,369 Appleway Trail Evergreen -to Sullivan 323,325 Barker Road 1 BNSF Grade Separation 1,421,321 Pines Road Underpass 3,485,417 Sullivan & Trent Interchange 500,000 Sullivan Park land-asquisitien 844;000 Sullivan Park water line installation 412,900 Barker Road corridor improvements 2,567,741 Balfour Park development 1,875,023 improvements at proposed SCLD Balfour site 460,715 Park land acquisition 0 Earmark future surprises/challenges 0 Flora & Montgomery Trailhead land acquisition 300,000 Ponderosa land acquisition 1,600,000 30,884, 811 Difference 9,737,132 completed completed in -progress in -progress committed completed in -progress in -progress committed in -progress committed committed in -progress in -progress Page 1 of 2 P:\1. General Governance\Budget\2022 Budget\018.014 Finance\ Potential and Pending Projects CITY OF SPOKANE VALLEY, WA Pending ! Potential Projects Worksheet Estimated Total Project Cost 6/15/2021 Project Financing Grant Financed City Financed Bond Financed Other Total Unfunded Secured Grants Potential f Anticipated Grants General Fund Fund 101 Street Fund Fund 103 Paths & Trails Fund 106 Solid Waste Fund Fund 123 Civic Facilities Replacement Fund 309 Parks Capital Project Fund 310 Civic Buildings Capital Projects Fund 312 Capital Reserve Fund 301/302 REET Fund 402/403 Stormwater orAPA Capital Projects Completed in Prior Years: - Phase 1 -Appleway Landscaping (Dora to Park) 261,993 0 0 0 0 0 - Business Route Signage 21,139 0 0 0 0 0 - Joint Site Design - Balfour Park/Library 57,601 0 0 0 0 0 - Sullivan Road West Bridge replacement 15,493,248 13,046,330 0 0 0 0 - City Hall 14,104,025 0 0 0 0 0 - Sculpture siting at City Hail 46,760 0 0 0 0 0 - Appleway Trail - University to Pines (Completed) 1,614,679 0 0 0 0 59,300 - Appleway Trail - Pines to Evergreen (Completed) 1,970,654 1,696,192 0 0 0 0 - Carnahan & 8th - ROW acquisition 679,821 0 0 0 21,216 0 - Remove & reconstruct Euclid Ave (Flora to Barker) after County installation of sewer 2,927,167 0 0 0 0 0 0 0 0 0 1,743,537 0 0 0 1,183,630 2,927,167 0 - Bus stops and pedestrian crossings on Indiana Ave. 71,486 0 0 0 0 0 0 0 0 0 71,486 0 0 0 0 71,486 0 - SVPD land acquisition 226,680 0 0 0 0 0 0 0 0 226,680 0 0 0 0 226,680 0 - Transfer to Street O&M Fund #101 for 2019 operating deficit 907,000 0 0 0 0 0 0 0 0 0 907,000 0 0 0 0 907,000 0 - Transfer to Street O&M Fund #101 for 2020 operating deficit 1,364,706 0 0 0 0 0 0 0 0 0 1,364,706 0 0 0 0 1,364,706 0 - Appleway Trail - Sullivan to Corbin (CN 2018) 2,315,283 1,783,000 0 0 0 50,000 0 0 180,383 0 301,900 0 0 0 0 2,315,283 0 - Appleway Trail - amenities - University to Pines (CN 2019) 699,153 539,320 0 19,894 0 0 0 0 130,939 0 0 0 0 0 0 699,153 0 - Garland Ave Construction 1,475,240 0 0 0 0 0 0 0 0 0 800,396 0 0 0 674,844 1,475,240 0 - Flora park land acquisition 2,095,710 0 0 0 0 0 0 0 0 0 2,095,710 0 0 0 0 2,095,710 0 46,332,345 17,064,842 0 19,894 21,216 109,300 0 320,322 1,157,368 17,094,369 469,108 469,106 7,849,573 2,226,355 46,860,751 (528,406) 0 0 0 0 0 0 59,300 0 0 0 0 0 0 0 0 0 ❑ 0 0 0 0 0 0 0 0 0 0 1,157, 368 O 0 O 0 O 0 O 0 261,993 21,139 57,601 1,713, 284 5,097, 084 46,760 1,452,026 274,462 658,605 0 0 0 365,803 0 0 103,303 0 0 0 0 0 365,803 0 0 103,303 0 0 0 0 0 0 7,849,573 0 0 0 0 0 0 0 367,831 0 0 50 0 0 261,993 21,139 57,601 15,859,051 14,104,025 46,760 1,777,282 1,970,654 679,821 0 0 0 (365,803) 0 0 (162,603) 0 0 Page 2 of 2 P:11. General GovernancelBudgett2022 Budget1013 City Manager42021 06 15 Workshop binder materials12022 fiscal policies for 2021 06 15 Budget Workshop.docx Fiscal Policies Fiscal Health is at the Core of Providing a Good Public Service The Fiscal Policies adopted by the City Council are important for the long-range fiscal strength of Spokane Valley. These policies set a framework that the City will follow to responsibly manage resources and if necessary, the circumstances under which we will utilize reserves to sustain operations during economic downturns. Financial Management The City will strive to: 1. Maintain basic service levels with minimal resources to achieve success. 2. Minimize personnel costs and overhead by continuing to contract for services when it makes financial sense to do so. 3. Continue the six -year Business Plan process. 4. Leverage City funds with grant opportunities. 5. Minimize City debt with a pay as you go philosophy. o The State of Washington sets the maximum level of allowable debt for cities based on assessed value of property. The City of Spokane Valley carries an exceptionally low debt burden and currently utilizes only 1.28% of its total debt capacity, and more importantly, only 6.42% of non -voted bond capacity. 6. Strive to prioritize spending in the annual budget process and minimize the mid -year addition of projects and appropriations. Financial Objectives The City's financial objectives are: 1. Adopt a General Fund Budget with recurring revenues equal to, or greater than recurring expenditures. 2. Maintain a minimum General Fund Ending Fund Balance of at least 50% of the recurring expenditure budget. This is adequate to meet cash flow needs and is the equivalent of six months of general fund operations. 3. If necessary, utilize a portion of the Service Level Stabilization Reserve Fund #121 ($5.5 million) to maintain ending fund balance minimum. 4. Commitment to the strategy that the Service Level Stabilization Reserve Fund #121 will not be reduced below $3.3 million (60% of $5.5 million) without City Council approval. If Council should deem this necessary, the City will then first replenish Fund #121 to at least $3.3 million before any annual General Fund transfers are made to Capital Reserve Fund #312. 5. Maintain the 2022 property tax assessment the same as 2021 with the exception of new construction. As in the previous 12-years, the City will forego the 1% annual increase to property tax allowable by RCW 84.52.050. We anticipate this will result in a levy of $12,724,900 plus estimated new construction of $300,000 for a total levy of $13,024,900. The allowable potential increase will be banked for future use as provided by law. 6. Grow our economy so the existing tax base can support basic programs. Commitment By committing to these policies the City will ensure financial sustainability well into the future. Page 1 of 1 P:11. General Govornance\Hudget42022 Budget1013 City Manager12021 08 15 Workshop bindermaterials42021 City Council Goals adopted on 2020 08 25.docx 2021 City Council Goals (as approved by Council on 8/25/2020) Work with state and federal legislators towards advancing the concepts outlined in the Bridging the Valley study including obtaining financial assistance for the Pines, Sullivan, and Park Grade Separation Projects. 2. Actively pursue a plan to sustain the City's Pavement Preservation Program, to include sustained financing in Street Fund #101 and Pavement Preservation Fund #311. 3. Pursue state and federal financial assistance to address transportation concerns along the entire Barker Corridor. 4. Sustain and expand where possible, economic development efforts including the retention and expansion of existing businesses and recruitment of new businesses. 5. Continue to foster relationships with federal, state, county and local legislators. 6. Pursue financing for Balfour Park and Appleway Trail amenities, and continue the acquisition of park land. 7. Pursue financing for connections between the Appleway Trail, Balfour Park, Dishman Hills and the Centennial Trail creating where possible, a continuous loop for users. 8. Maximize the Iaw enforcement contract to address staffing levels by enhancing recruiting efforts, minimizing out -of -service days, increasing retention, and taking steps to make the officer positions and the Spokane Valley Police Department increasingly appealing as a career path for those seeking to pursue a Iaw enforcement career in Spokane Valley. 9. Increase community interactions, share information, and obtain feedback on current and future projects and priorities. 10. Prioritize involvement in public safety, in particular discussions regarding the jail and the criminal justice system, in order to maintain an understanding of options to keep our costs under control. DRAFT ADVANCE AGENDA as of June 10, 2021; 9:00 a.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings AWC Conference: June 22-25 — live and recorded webinars June 22, 2021, Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Resolution 21-003 Adopting Contamination Reduction & Outreac 3. Admin Report: Orchard Avenue Park — John Bottelli 4. Admin Report: Gang Violence — Chief Ellis 5. Admin Report: Advance Agenda — Mayor Wick 6. Info Only: Department Monthly Reports June 29, 2021, Study Session, 6:00 p.m. ACTION ITEMS; 1. Motion Consideration, Bid Award Local Access NON -ACTION ITEMS; 2. Capital Improvement Program — Gloria Mantz 3. Code Enforcement — John Hohman, Cary Driskell, Erik Lamb 4. Advance Agenda — Mayor Wick [due Tue June 15] (5 minutes) h Plan (CROP)—E.Lamb, M.Koudelka (10 min) (15 minutes) (20 minutes) (5 minutes) [*estimated meeting: 55 mins] Streets Project — Bill Helbig [due Tue June 22] (5 minutes) (30 minutes) (60 minutes) (5 minutes) [*estimated meeting: 100 mins] July 6, 2021, Study Session, 6:00 p.m. Proclamation: July is Parks & Recreation Month 1. Potential Grant Opportunity, Transportation Improvement Board - Adam Jackson 2. Update on City Sculptures — John Bottelli 3. Advance Agenda — Mayor Wick [due Tue June 29] [*estimated meeting: (10 minutes) (10 minutes) (5 minutes) mins] July 13, 2021, Formal Meeting, 6:00 p.m. [due Tue July 6] 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Motion Consideration: Potential Grant Opportunity, Transportation Improvement Board — A.Jackson (5 min) 3. Admin Report: Batch Text Amendments — Marty Palaniuk 4. Admin Report: American Rescue Plan Act — Chelsie Taylor, Erik Lamb 5. Admin Report: Advance Agenda — Mayor Wick (10 minutes) (20 minutes) (5 minutes) [*estimated meeting: 45 mins] July 20, 2021, Study Session, 6:00 p.m. 1. Admin Report: Council Goals & Priorities for Use of Lodging Tax — Chelsie Taylor 2. Advance Agenda — Mayor Wick Spokane Valley State of the City: July 21, 2021 [due Tue July 13] (10 minutes) (5 minutes) [*estimated meeting: mins] July 27, 2021, Formal Meeting, 6:00 p.m. [due Tue July 20] 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. First Reading Ordinance 21- , Batch Text Amendments — Marty Palaniuk (10 minutes) 3. Admin Report: Advance Agenda — Mayor Wick (5 minutes) 4. Info Only: Department Monthly Reports [*estimated meeting: mins] August 3, 2021: National Night Out (Aug 3, 2021, Study Session, 6:00 p.m. — cancelled) Draft Advance Agenda 6/10/2021 9:01:25 AM Page 1 of 2 Aug 10, 2021, Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Second Reading Ordinance 21- , Batch Text Amendments — Marty Palaniuk 3. Motion Consideration: Council Goals & Priorities for Use of Lodging Tax — Chelsie Taylor 4. Admin Report: Advance Agenda — Mayor Wick Aug 17, 2021, Study Session, 6:00 p.m. 1. Council 2022 Budget Goals — Chelsie Taylor 2. Advance Agenda — Mayor Wick Aug 24, 2021, Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: 2022 Budget -Estimated Revenues & 3. Admin Report: Advance Agenda — Mayor Wick 4. Info Only: Department Monthly Reports Aug 31, 2021, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Wick Sept 7, 2021, Study Session, 6:00 p.m. Proclamation: Alcohol & Drug Recovery Month 1. Advance Agenda — Mayor Wick [due Tue Aug 3] (5 minutes) (10 minutes) (10 minutes) (5 minutes) [*estimated meeting: mins] Expenditures — Chelsie Taylor Sept 14, 2021, Formal Meeting, 6:00 p.m. Proclamation: Constitution Week- Sept 17-23 1. PUBLIC HEARING #1: 2022 Budget Revenues, Property Taxes 2. Motion Consideration: Set Budget Hearing for October 12, 2021 — 3. Advance Agenda — Mayor Wick [due Tue Aug 10] (15 minutes) (5 minutes) [due Tue Aug 17] (5 minutes) (10 minutes) (5 minutes) [*estimated meeting: mins] [due Tue Aug 24] (5 minutes) [due Tue Aug 31] (5 minutes) [due Tue Sept 7] — Chelsie Taylor Chelsie Taylor [*estimated meeting: Sept 21, 2021, Study Session, 6:00 p.m. 1. Proposed draft ordinance adopting 2022 property taxes — Chelsie Taylor 2. Outside Agencies Presentations — Chelsie Taylor 3. Advance Agenda — Mayor Wick Sept 28, 2021, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Wick Oct 5, 2021, Study Session, 6:00 p.m. 1. City Manager Presentation of 2022 Preliminary Budget — Mark Calhoun 2. Advance Agenda — Mayor Wick *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Appleway Trail Amenities Artwork & Metal Boxes Consolidated Homeless Grant Core Beliefs Resolution Homeless Housing & Assist Act (HHAA) Funds Mirabeau Park Forestry Mgmt. No Parking Zones Park Lighting PFD Presentation (10 minutes) (5 minutes) (5 minutes) mins] [due Tue Sept 14] (10 minutes) (-60 minutes) (5 minutes) [due Tue Sept 21] (5 minutes) [due Tue Sept 28] (30 minutes) (5 minutes) Residency Ridgemont Area Traffic St. Illumination (owners, cost, location) St. O&M Pavement Preservation TPA Vehicle Wgt Infrastructure Impact Water Districts & Green Space Way Finding Signs