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2021, 09-21 Study Session
AGENDA SPOKANE VALLEY CITY COUNCIL STUDY SESSION FORMAT Meeting Held via ZOOM Tuesday, September 21,2021 6:00 p.m. CITY HALL COUNCIL CHAMBERS 10210 E Sprague Avenue (Please Silence Your Cell Phones During the Meeting) NOTE:In response to Governor Inslee's announcement reopening Washington under the"Washington Ready" plan,members of the public may attend Spokane Valley Council meetings in-person at City Hall at the address provided above,or via Zoom at the link below. There will be no public comments at this meeting. NOTICE: On August 20,2021,Governor Inslee signed proclamation 20-25.15 re-instituting a statewide mask mandate,regardless of vaccination status.Therefore,effective August 23,2021,all those entering or remaining in City Hall must wear a mask or face covering. Masks are available for the public inside the main entrances to City Hall. [Governor Inslee's expanded emergency order Proclamation 20-25, which adopts Secretary of Health Order 20-03.41 • Join the Zoom WEB Meeting CALL TO ORDER ROLL CALL APPROVAL OF AGENDA NON-ACTION ITEMS: DISCUSSION LEADER SUBJECT/ACTIVITY GOAL 1. Chelsie Taylor Proposed Draft Ordinance Adopting Discussion/Information 2022 Property Taxes 2. Chelsie Taylor Outside Agency Funding Requests Presentations Agency: Amount Requested: 1. Elevations Childrens Therapy $15,000 2. Embrace Washington $6,520 3. GSC Meals on Wheels $60,000 4. Greater Spokane Valley Rotary $24,096 5.HUB Sports Center $5,000 6.JAKT $46,500 7.Jewels Helping Hands $27,911 8.NAOMI $12,500 9.Northwest Winterfest $25,000 10. Project ID $50,000 11. Spokane Valley Arts Council $55,000 12. Spokane Valley Heritage Museum $14,800 13. Spokane Valley Partners $75,000 14. Spokane Valley Summer Theatre $20,000 15. Spokane Valley Performing Arts Center $20,000 16. Teen&Kid Closet $10,500 17. Valleyfest $71,000 18. Widows Might $43,270 3.Mayor Wick Advance Agenda Discussion/Information 4.Mayor Wick Council Comments Discussion/Information 5.Mark Calhoun City Manager Comments Discussion/Information ADJOURN Study Session Agenda,September 21,2021 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 21, 2021 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Proposed Property Tax Ordinance GOVERNING LEGISLATION: State law. PREVIOUS COUNCIL ACTION TAKEN: Through the 2022 Budget development process there have been discussions regarding the 2022 property tax levy including a public hearing that was held on September 14th where estimates of the City's 2022 revenues were discussed. BACKGROUND: 2022 Levy and Estimated Rate per $1,000 of Assessed Value • State law requires that the City pass an ordinance that establishes a property tax levy and per our 2022 Budget calendar, we are scheduled to adopt this legislation on October 26, 2021. • Our proposed 2022 property tax levy does not include the 1% increase allowed by State law. • The levy will include property taxes on new construction. • With the passage of this ordinance, we estimate the City will collect approximately $13,199,900 in 2022 which is computed as follows: 2021 Actual Levy 12,724,920 + 0% Increase 0 2022 Levy after increase 12,724,920 + Estimated new construction 475,000 Total estimated 2021 Levy 13,199,920 • The levy is based upon a July 15, 2021, preliminary estimate of assessed property values provided to the City by the Spokane County Assessor of$12,577,239,238. We expect to receive updated information regarding the estimated 2022 assessed property values from the Assessor's Office by mid-September. • Total property tax revenue of $13,199,920 on preliminary assessed values of $12,577,239,238 will produce a levy of approximately $1.049509 per $1,000 of assessed value in 2022 ($13,199,920 / ($12,577,239,238 / 1,000) = $1.049509). • It is important to note that that this estimate is based upon the Assessor's latest preliminary projections of assessed value as of July 15, 2021. A change in any of the elements including assessed value, new construction estimate and/or a change in the amount of our proposed levy will change the levy rate per $1,000. At this point we believe the "new construction" portion of the preliminary assessed values has not yet been included. Once this figure is updated, the estimated levy rate per $1,000 should decrease. P:ICity ClerklAgendaPackets for Web1202112021, 09-2111tem 1 for 2021 09 21 RCA setting 2022 prop tax levy.docx Banked Capacity Banked capacity is the difference between what the City could levy (the Highest Lawful Levy) and what it actually does. In any case, the City of Spokane Valley's maximum levy rate is $1.60 per $1,000 of assessed value. Any amount levied that is less than the Highest Lawful Levy represents "banked capacity." Included in the analysis below is history of Spokane Valley levies including seven years of actual figures (2015 through 2021) and a preliminary estimate for 2022: A B C D E F G H I Highest Maximum Banked Levy Taxable Lawful Actual Total Levy Rate Levy Rate Levy Rate Banked Year Value Levy Levy Refund Levy per$1,000 per$1,000 per$1,000 Capacity (=C+D) (=E/(A/1.000)) (=l/(A/1.000)) (=B-C) 2021 assessment for 2022 $12,577,239,238 $13,723,483 $13,199,920 $0 $13,199,920 $1.049509 $1.60 $0.550491 1 $523,563 2020 assessment for 2021 $11,553,065,482 $13,587,607 $12,709,175 $15,745 $12,724,920 $1.101432 $1.60 $0.498568 $878,432 2019 assessment for 2020 $10,200,357,539 $13,146,196 $12,382,505 $16,721 $12,399,226 $1.215568 $1.60 $0.384432 $763,691 2018 assessment for 2019 $9,351,389,045 $12,817,947 $12,051,459 $130,977 $12,182,436 $1.302741 $1.60 $0.297259 $766,488 2017 assessment for 2018 $8,634,114,798 $12,446,426 $11,796,100 $8,302 $11,804,402 $1.367181 $1.60 $0.075321 $650,326 2016 assessment for 2017 $8,124,487,663 $12,172,839 $11,580,265 $65,857 $11,646,122 $1.433459 $1.60 $0.072937 $592,574 2015 assessment for 2016 $7,748,275,097 $11,968,036 $11,477,044 $12,474 $11,489,518 $1.482848 $1.60 $0.063368 $490,992 2014 assessment for 2015 $7,393,971,582 $11,740,674 $11,230,806 $48,346 $11,279,152 $1.525452 $1.60 $0.068957 $509,868 Note: Figures reflected for the 2021 levy are preliminary and subject to change. The taxable value is the prelminary estimate provided by the Spokane County Assessor as of July 15,2021. We have estimated the highest lawful levy and banked capactiy based on prior year. • Generally speaking, you'll note there is a direct relationship between the Taxable Value listed in column A, and the Banked Capacity in columns H and I. In other words, as the Taxable Value increases the Banked Capacity also increases. This did not hold true for 2016 due to the Implicit Price Deflator (IPD) being less than 1%, which held the Highest Lawful Levy to a lower dollar value. • Alternatively, though, there is an inverse relationship between the directions of the Taxable Value in column A and the Levy Rate per $1,000 in column F. In other words, as the Taxable Value increases (as is the case in 2021) the Levy Rate per$1,000 decreases. Essentially what occurs in this case is that even though the Levy Rate per$1,000 may decrease, the actual amount paid by a property owner may not change significantly because the value of the property has increased. By the same token, as the economy declines and Taxable Values decrease, the Levy Rate per $1,000 will likely increase. • It is also noteworthy that in the years the City does not levy the 1% increase in property tax revenue that is allowed by State law, that potential increase is "banked" for potential future use. • The banked capacity can be accessed by the City through the annual property tax levy ordinance adopted by the Council. However, the City may only take the banked capacity up to a level where the levy rate per $1,000 of assessed value does not exceed $1.60. OPTIONS: Passage of an ordinance is required by law in order to levy 2022 property taxes. RECOMMENDED ACTION OR MOTION: No action is needed at this time. This item is scheduled to return to Council on October 12th and October 26th, where the Council will consider the first and second readings of the 2022 Property Tax Levy Ordinance. BUDGET/FINANCIAL IMPACTS: This ordinance levies property taxes for the City's 2022 Budget where we anticipate property tax revenues to be approximately $13,199,900 or 25.17% of total General Fund recurring revenues of$52,432,700. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Proposed Draft Ordinance No. 21-016 Levying 2022 Regular Property Taxes P:ICity ClerklAgendaPackets for Web1202112021, 09-2111tem 1 for 2021 09 21 RCA setting 2022 prop tax levy.docx DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO.21-016 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, LEVYING THE REGULAR PROPERTY TAXES FOR THE CITY OF SPOKANE VALLEY, WASHINGTON FOR THE YEAR COMMENCING JANUARY 1, 2022, TO PROVIDE REVENUE FOR CITY SERVICES AS SET FORTH IN THE CITY BUDGET,AND OTHER MATTERS RELATING THERETO. WHEREAS, the City Council of the City of Spokane Valley has met and considered its budget for the calendar year 2022; and WHEREAS,the City's actual levy amount from the previous year was $12,724,920;and WHEREAS,the population of the City is more than 10,000. NOW,THEREFORE,the City Council of the City of Spokane Valley,do ordain as follows: Section 1. Property Tax Levy -An increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2022 tax year. The dollar amount of the increase over the actual levy amount from the previous year shall be $0.00 which is a percentage increase of 0.0% from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, any increase in the value of state assessed property, any annexations that have occurred, and refunds made. Section 2. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy of this Ordinance, shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Office of the State Auditor, and to the Association of Washington Cities. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. PASSED by the City Council this day of ,2021. Ben Wick,Mayor ATTEST: Christine Bainbridge, City Clerk Approved As To Form: Date of Publication: Office of the City Attorney Effective Date: Ordinance 21-016 Levying 2022 Property Taxes Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 21, 2021 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Outside Agency Funding Requests GOVERNING LEGISLATION: This is a component of the annual budget development process. PREVIOUS COUNCIL ACTION TAKEN: None thus far in 2021. BACKGROUND: Since its incorporation in 2003, the City has provided partial funding for local economic development and social service agencies. Through this process, the City is contracting for services that it might otherwise provide. These services include economic development and support of the poor and infirm (as allowed by the Washington State Constitution Article 8, Section 7). This partial funding of outside agencies is again up for consideration in the 2022 Budget development process. Currently included in the 2022 Budget is $244,000 for this purpose; however, $43,000 of this amount has been committed for a direct contract with Greater Spokane Incorporated and $19,000 has been committed for a direct contract with the Greater Spokane Valley Chamber of Commerce. This leaves $182,000 available for Council to award following the presentations this evening. We have received applications from 18 agencies for a funding request total of$582,097 and this evening each agency has been invited to make a five-minute presentation. Agencies submitting 2022 funding requests are as follows: OUTSIDE AGENCY PRESENTATIONS Economic Development and Social Services September 21, 2021 Requested 1 Elevations Childrens Therapy 15,000 2 Embrace Washington 6,520 3 GSC Meals on Wheels 60,000 4 Greater Spokane Valley Rotary 24,096 5 HUB Sports Center 5,000 6 JAKT 46,500 7 Jewels Helping Hands 27,911 8 NAOMI 12,500 9 Northwest Winterfest 25,000 10 Project id 50,000 11 Spokane Valley Arts Council 55,000 12 Spokane Valley Heritage Museum 14,800 13 Spokane Valley Partners 75,000 14 Spokane Valley Summer Theatre 20,000 15 Spokane Valley Performing Arts Center 20,000 16 Teen & Kid Closet 10,500 17 Valleyfest 71,000 18 Widows Might 43,270 $582,097 1 This matter is set for a motion consideration at the October 26, 2021 Council meeting. OPTIONS: We will employ essentially the same methodology to make awards as was used during the award processes for the years of 2013 through 2021. The application process includes: 1. Agencies interested in receiving City funds for either social service or economic development purposes will submit written application materials and make a verbal presentation to the City Council. 2. Councilmembers will deliver their recommendations to the Finance Director for how much funding each agency should be awarded. The total of the award amounts recommended by each Councilmember should equal the $182,000 included in the budget. 3. The Finance Director will prepare a summary of Councilmember recommendations that includes both the number of Council votes received by each agency and the average of the seven award recommendations. 4. Agencies that receive four or more Council votes will be awarded the average of the Council recommendations. 5. Agencies that receive fewer than four votes will not be considered for funding in that funding cycle because they would not have received at least a majority of Council votes. 6. Any Council awards recommended to agencies that receive three or fewer Council votes will be added together and distributed evenly among those agencies that received seven Council votes. The distribution will be a simple arithmetic average of the total amount remaining to be awarded, divided by the number of agencies receiving seven votes. 7. In no event will any agency receive an allocation greater than their initial request. If the distribution referenced in #6 above were to cause an agency to receive an allocation greater than their initial request, that portion that would be greater than the request shall be divided equally among the other agencies receiving seven Council votes. 8. If the distribution process in steps #6 and #7 above causes all of the seven vote agencies to exceed their requests, then any remainder shall be divided equally among the other agencies receiving five and six Council votes. RECOMMENDED ACTION OR MOTION: We request that Councilmembers submit their funding recommendations to Finance Director Chelsie Taylor no later than 4pm on Friday, October 19th, after which staff will present combined information and allocation averages at the October 26th Council meeting. At that point Council will make their final funding allocation determination. BUDGET/FINANCIAL IMPACTS: $182,000 is included in the 2022 Budget for this purpose. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Reference separate notebook for individual funding requests. 2 CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 13th, 2021 before 4:00 p.m. Elevations A Children's Therapy Resource Foundation Applicant: phone: 509-385-2116 E-mail maryanner@elevationsspokane.org Address: 325 S. University Rd Ste 203 City: Spokane Valley State WA Zip 99216 Applicants are: Non-profit 501c3 Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Mary Anne Ruddis Phone: 509-385-2116 E-mail maryanner@elevationsspokane.org Address 325 S. University Rd Ste 203 City Spokane Valley State WA Zip 99216 Amount requested: $ 15,000.00 Applicant's match: $ 178,798.00 Total project budget: $193,798.00 Is this a new or continuing activity? continuing City of Spokane Valley Request for 2022 Grant Page 4 of 6 II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather-related constraints? f. Brief history of event or organization. If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. BUDGET Please provide a detailed budget for the use of your requested funds. This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. As it is common for awarded amounts to be less than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. VI. METRICS What are the specific goals for the use of the grant funds? How do you measure the successful use of your grant funds?What specific impact will the grant funds have on your program?What methodology will you use to determine if you met your goals? For social services type grants, it would be appropriate to indicate how the program measures the service that is being provided to the citizens of the City of Spokane Valley. For economic development type programs, these should be indicators that you can show a direct benefit to the economic health of the City. Upon grant closeout this should be the focus of the required post grant reporting. City of Spokane Valley Request for 2022 Grant Page 5 of 6 VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) Mary Anne Ruddis Title: Executive Director Date: 8/6/2021 City of Spokane Valley Request for 2022 Grant Page 6 of 6 II. HISTORY The mission of Elevations: A Children's Resource Therapy Foundation is "Elevating children with special needs to reach their full potential by providing access to the resources and support they need to improve their families' overall quality of life." Elevations was founded in 2012 to address the needs of children with special health care needs who can be helped by therapy but have limited or inadequate resources to access the therapies, services and/or equipment they need to live as fully and productive a life as possible. We believe that, as a community, we all benefit when children are given what they need to become as successful as their abilities allow. Since our first funding cycle in the fall of 2013, Elevations has awarded $431,441,00 for 605 grant requests. Of those awards, 159 were for Spokane Valley families totaling $109,263.00 In 2020 alone,we awarded 19 grants to Spokane Valley families totaling$16.905.00 of over $22,313.00 in requests. The average award of$700 has strengthened our neighbors and improved the health of our community, In May of 2021,we awarded $10,349.00 to 13 Spokane Valley families. Our 2021 awards will not be completed until November and we anticipate that our requests will continue to grow. We are grateful for the grant of$5244.00 received from the City of Spokane Valley to help these families. Thank you for considering our request for 2022. III. PROJECT SUMMARY Elevations provides social services support for families of children with special needs through two grant funding cycles per year to cover out-of-pocket therapy costs and specialized therapy equipment for children from birth to 18 years of age. By helping families cover the costs of therapeutic treatment and home equipment,Elevations' helps to stabilize families who are making hard choices between getting their child the services they need or putting food on the table. Whether for therapy services or equipment, assistance for these families is changing the trajectory of their lives. Knowing that your child's future may not be affordable is a terrible burden to early. "[Our son]was awarded a grant in November 2020 for this tricycle, and it has made a world of difference for accessibility. It has been so fun to watch him grow stronger and stronger. Thank you SO much for supporting him and our community. This would not have been possible without your grant. " Families are making treatment decisions based on economic considerations while hoping for the best for their child. A child who is strengthened is better equipped to contribute to our community. Because of the support of our community, Elevations was able to help this family get their son the equipment he needs to grow up strong and healthy. Qualifying children must be undergoing therapy and require a recommendation from a licensed provider. Our organization works with therapy providers to identify and qualify children for assistance to ensure that a families' inability to pay will not hinder access to the care their child needs. IV. SCOPE OF WORK Caring for children with special needs can be an emotionally and financially draining challenge for families, particularly with respect to meeting the medical needs of their children. Many families rely on only one income due to the demands of caring for their medically fragile child. Our scope is targeted to relieving the financial burden for families so that their children can receive the necessary services and equipment needed to positively affect the trajectory of each child's life. Imagine not being able to afford the medically necessary therapies that will give your child their best future. Addressing the financial needs of families by helping with the sometimes- overwhelming out-of-pocket costs for therapies is critical to the future of these children. Insurance companies can vary in benefits and costs. The number of visits allowed can be limited to woefully inadequate levels, deductibles can range from $500 to $6500, copays can be anywhere from $30 to $75 per visit, some needed therapies are not covered, and special home equipment costs can be completely out of a family's reach. Working families can find themselves overwhelmed, buried in debt, and making choices between food and medical appointments without assistance to help cover these costs. • "Our daughter has made incredible progress thanks for early intervention and Elevations support." • "The grant allowed us the freedom to continue with dual therapy despite maxing out our insurance benefits. " • "His speech is greatly improved!His confidence is up. And he's reading better than he ever has. Still a ways to go but this was an important milestone. Thank you!" Elevations currently partners with eighteen pediatric therapy providers to identify and qualify children who need help. Families complete an application process up to two times per year, in the spring and fall, and payments are made throughout the year as services are received and billed by the therapy provider. Equipment is purchased at the time of the grant awards. The project term is January 1, 2022 through December 31, 2022 and is an ongoing program. V. BUDGET Elevations' awards are based on available funding. With an over $90,000 gap in funding requests and awards for Spokane Valley families overall, we anticipate an even greater need in 2022 as families get their children back into in-person services after the economic devastation of the past year. The city's support in helping to close the gap between what is requested and what we are able to award is critical for families facing economic challenges related to their child's health. As always, our board of directors is committed to ensuring that we meet the challenges of these times and ensure that children receive the support and services they need. We cannot do it without our community. Summary Program Budget Requested Agency Funds Total I. Personnel A. Salaries, Wages, Benefits, Taxes $0 $75095.00 75095.00 II. Non-Personnel _ A. Space Costs $0 $4428.00 $4428.00 D. Office and Postage Expense $0 $1350.00 $1350.00 E. Telephone $0 $1530.00 $1530.00 F. Promotion&Awareness $0 $3500.00 $3500.00 G. Professional Fees $0 $8100.00 $8100.00 H. Training & Volunteer $0 $1000.00 $1000.00 I. IT and Miscellaneous $0 $5795.00 $5795.00 III. Therapy/Equipment Program Cost $15,000.00 $78,000.00 $93,000.00 Total Therapy Program Budget $15,000.00 $178,798.00 S193,798.00 Total Organization Budget $15,000.00 $222,450.00 $237,450.00 VI. METRICS Our goal is that every child in Spokane Valley who can be helped by therapy is able to receive the support and services they need regardless of their parents' ability to pay. Elevations surveys families to measure the efficacy of this assistance. Our most recent survey revealed 53% of families would not have received services or received them at diminished amounts without the assistance from an Elevations grant. Twenty-seven percent of families also reported that they would have had to cut critical living expenses or gone further into debt without the assistance. Medical debt is a leading cause of bankruptcy in our country. Keeping families from going further into debt helps to strengthen our community and our economy. In 2020, we awarded 19 Spokane Valley families with $16,905.00 in assistance. Since inception, 159 of our Spokane Valley neighbors were awarded $109,263.00 to ensure that all Spokane Valley children receive the opportunity to access the healthcare they need regardless of their parents' socioeconomic status. Financial assistance is keeping children in services and reducing the financial burden thereby reducing stress in families and giving these children the opportunity to reach their full potential. INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. 130X 2508 CINCINNATI, OH 45201 Employer Identification Number: Date: SEP 2 0 2012 45-4130330 DLN: 17053230375022 ELEVATIONS A CHILDRENS THERAPY Contact Person: RESOURCE FOUNDATION SHERRY Q WAN ID# 31052 C/O DAVID OWEN Contact Telephone Number: 325 S UNIVERSITY RD (877) 829-5500 SPOKANE VALLEY, WA 99206 Accounting Period Ending: December 31 Public Charity Status: 170 (h) (1) (A) (vi) Form 990 Required: Yes Effective Date of Exemption: January 18, 2012 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c) (3) of the Internal Revenue Code. Contributions to you. are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code, Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c) (3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under the Code section(s) listed in the heading of this letter. Please see enclosed Publication 4221-PC, Compliance Guide for 501(c) (3) Public Charities, for some helpful information about your responsibilities as an exempt organization. Letter 947 (DO/CG) _2- ELEVATIONS A CHILDRENS THERAPY Sincerely, ,47 ite-9 p tzi Holly O. Paz Director, Exempt Organizations Rulings and Agreements Enclosure: Publication 4221-PC Letter 947 (DO/CG) 10:51 AM Elevations: A Childrens Therapy Resource Foundation 0 a1 Accrual Basis Budget 2021 January through December 2021 Jan-Dec 21 Ordinary Income/Expense Income Donations 85,000.00 Fundraising Income 118,500.00 Grant Income 30,000.00 In-Kind Donations 4,250.00 Total Income 237,750.00 Expense Bank expense 0.00 Credit card expense 3,000.00 Fundraising Expense 25,000.00 Grant Recipient Expense 90,000,00 Grant Recipient Urgent Request 3,000.00 Liability insurance 2,200.00 License 100.00 Memberships 500.00 Office Expenses 1,000.00 Postage Expense 500.00 Professional Fees 9,000.00 Promotion&Awareness 3,500.00 Rent Expense 4,920.00 Technology 3,184.00 Telephone Expenses 1,700.00 Training and Workshops 500.00 Travel and Meetings 500.00 Volunteer Appreciation 500.00 Wages Expenses 88,346.00 Total Expense 237,450.00 Net Ordinary Income 300.00 Net Income 300.00 Page 1 of 1 Resolution 2021-1 City of Spokane Valley Grant Application July 22,2021 The Board of Directors of Elevations:A Children's Therapy Resource Foundation hereby authorizes and directs Executive Director Mary Anne Ruddis to complete a 2022 City of Spokane Valley grant application for Therapy/Equipment Program. Requirements of the grant: 1. Grantee must sign a contract with the city 2. Contracts are reimbursed based 3. All materials due at Spokane Valley August 13, 2021 by 4:00pm Complete application available for review in documents Vote Results: This was approved by the board in a unanimous vote. Signed: j_,64041 Date: 8/3/21 Lora Norton,Secretary Elevations Board Members 2019-2021 Kelly Lynch, President Physical Therapist (currently stay-at-home mom) 509-951-7077 Kellvl@elevationsspokane.org Brian M. Price,Vice President Parent special needs children, Ignition Academy, Independent Business Owner 509-939-1675 brianp@elevationsspokane.org Jeff Thompson,Treasurer Parent special needs children, Independent business owner—Panic Button IT services 509-954-6283 jefft@elevationsspokane.org Lora Norton,Secretary Speech Therapist, Center for Pediatric Therapy 509-209-1317 loran@elevationsspokane.org David Owan, Director Youthful Horizons Therapy, Owner and Physical Therapist 509-953-3222 davido@elevationsspokane.org Molly Everson, Director Speech Therapist, Youthful Horizons Therapy 509-220-9734 mollye@elevationsspokane.org Chanda Neu, Director Milestones Pediatric Therapy, Owner and Occupational Therapist 509-389-6613 chandan@elevationsspokane.org Brad Messerschmidt, Director Parent special needs children,Thrivent Financial 509-828-0523 bradm@elevationsspokane.org Staff: Mary Anne Ruddis, Executive Director 509-385-2116 maryanner@elevationsspokane.org Rev. 1/1/2019 08/11/2021 City of Spokane Valley Finance Department Sarah Fan, Accountant/Budget Analyst 10210 E. Sprague Avenue Spokane Valley, WA 99206 RE: 2021 City of Spokane Valley Economic Development and Social Services Grant Dear City of Spokane Council Members, Embrace Washington is pleased to present this proposal for your review. We look forward to partnering with you to provide safe and adequate beds and bedding material for the foster families of Spokane Valley. We hope to partner to ensure every foster child has access to a safe space to sleep reducing behavioral and mental health issues. During the last year, Embrace Washington's Sleep Safe program has provided 58 foster families with over 189 beds and bedding materials to provide not only a safe night's sleep but the ability for sibling groups to stay together while in the foster care system. Our program prevented several hotels stay overnight opportunities based on a lack of licensed foster homes due to the pandemic. We have measurable success, and we are now seeking to expand our Embrace Washington Sleep Safe program to meet the needs of the foster care community in Spokane Valley. Our proposal request of$6,580 in funding will obtain new beds and bedding materials to meet the needs of the foster care community expanding their ability to welcome additional placements for deserving children. We appreciate the City of Spokane Valley providing this grant proposal opportunity to support its citizens. Specifically, those who have taken up the calling of providing safe and potentially forever homes for children in the foster care system. Please contact Scott Ferguson at 509 381- 5370 if you require further information concerning this proposal. Thank you, Dr. Scott Ferguson Executive Director Embrace Washington 2202 E. Sprague St, Suite #3 Spokane WA, 99202 WAS INGTON 2021 City of Spokane Valley Social Services Grant Proposal I . PROJECT APPLICATION DEADLINE CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. 1. PROJECT APPLICATION DEADLINE: August 13th, 2021 before 4:00 p.m. Applicant: t bre ock -J--c ' Phone: S O 9 - 3$ I - 5770 E-mail \I 4 -co" uu wu • r-A -5- Address: 2 7. 0 City: Cp01(421%-e— State 4 Zip 7-7zo Applicants are: Non-profit ? Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): cGo - -s01,1 Phone: _-d Y -3Y/- r77o E-mail S Co Q -e-v \6 race_ Loa- • or,- Address i? C) F City c a 1t ekr-L State vty Zip 99- 20 Amount requested: $ f ZO Applicant's match: $ � 5-7 C' Total project budget: 13, 0 L(I) Is this a new or continuing activity? C 0 + Jr 1 !`ttt.itto c-"' 'vl' City of Spokane Valley Request for 2022 Grant Page 4 of 6 Other Information: Insurance: As part of its contract for performance, the City requires contractors to maintain liability insurance in the amount of $1,000,000 and name the City as an additional insured on its liability insurance policy. Proof of such insurance must be submitted with the contract, or before funds are released. Contract: The City will utilize a standard contract for City-funded grant activities. Payment: Normally, payment is provided once per month or quarter as a reimbursement of expenses, upon receipt of an invoice including appropriate attached backup for the expenses that were incurred. Equal Opportunity: No individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state or federal law. Reporting Requirements: Upon completion of the grant program or the year, grant recipients are required to provide a written summary of their program. The focus of the post grant reporting is to provide the council and citizens information on how the city funds were used. The focus should be on the actual impact these funds had on the citizens of the City of Spokane Valley. A comparison to the planned impact as detailed in the metrics section of your application. The written report will be provided to City Council and the public. Failure to comply with the reporting requirements may affect your organizations ability to effectively apply for future awards Additional Information: Additional information which may be required by a change/interpretation in state law may also be required from the applicant. Proposal Submittal: Please submit 12 copies of your application information no later than 4:00 pm on Friday, August 13th,2021 to: City of Spokane Valley Finance Department Sarah Farr, Accountant/Budget Analyst 10210 E. Sprague Avenue Spokane Valley, WA 99206 City of Spokane Valley Request for 2022 Grant Page 3 of 6 AS INGTQ 2021 City of Spokane Valley Social Services Grant Proposal I I . HISTORY Embrace Washington (EW) was conceived in 2013 as a volunteer organization with its primary purpose to support all involved in the Foster Care System within Spokane County. The founding three individuals of the organization were Kevin Parker, Founder & President of the board, self-employed businessman, owner of Dutch Bros. Coffee Spokane, and Washington State Representative; Alene Alexander, Retired Educational Administrator/Teacher and current Program Director, and Shannon Boniface, Area Administrator for DSHS and Social Worker. Embrace Washington's purpose is to care for, support, and enhance the foster care community in our area. Throughout Spokane County,we are providing unique levels of support to foster parents, foster children, social workers, and foster alumni. This is done through events, celebrations, the distribution of items such as highchairs, beds, strollers, and by offering experiences such as camps, classes, and tutoring for children. Over the past two and one-half years Embrace Washington has grown from a handful of volunteers to more than 150 participants.Now we have the capacity to provide support to more than 2,000 parents, children, foster alumni, and social workers annually in thirteen counties throughout Eastern Washington. There are currently 1300 foster children in Spokane County but only 450 available foster homes. We are creating a community where foster parents feel supported, equipped, and inspired to help every child find their forever homes. Our mission is to provide opportunities for all foster children...One Child at Time Embrace Washington believes that through education and community involvement, the issues surrounding foster care can be realized and addressed in a new way. Better community awareness and public attention will go a long way in supporting the Foster Care System. The lack of foster families in Washington is at a crisis level and the number of licensed foster families has declined 21% since 2007. The foster care community is in desperate need of more foster homes, volunteers, and resources. We believe that by presenting our story and mission at community functions, churches, and civic organizations and on social media we can bring light to these issues. Embrace Washington believes that collaborative partnerships are paramount to effectively supporting foster families, foster kids, and the alumni of care. We partner with organizations that are also providing services to the foster care community that are different from ours, such as Salvation Army, Teen Closet, Volunteers of America, UGM, and many more providing a web of services that surround our families so all their needs can be met. Embrace Washington believes in reaching out to businesses in our area to help provide resources to aid the foster parents in caring for our most vulnerable children. EW also partners with several local businesses to provide beds, car seats, summer camp, dance lessons, and many other services. Ticket to Dream Foundation is one of our larger partners making it possible for foster children to receive many necessary items and to experience many activities which build self-esteem and help normalize their lives. Embrace Washington, as a not-for-profit organization, has a culture of service and care for all those involved in the Foster Care System. The very nature of the organization, which is 99% volunteers, is to care for and assist families and children in ways that make their journey in life less challenging and more fulfilling. Supporting children and parents in many small ways allows all involved to have a positive, enriching experience by supporting others in our community. Because we began with a hand full of community-minded individuals that wanted to make a true difference in the Foster Care System the very root of Embrace Washington exemplifies the organization's engagement philosophy and is always seeking to find additional community members, leaders, and companies that will become involved in a myriad of ways to support the many life-changing programs that Embrace Washington is currently providing. Current Program & Services: Welcome Box Program: Boxes containing an assortment of gifts and items are assembled for the children who are brought to DSHS to make one of the worst days of their life a little better. Foster Santa Breakfast: Over 115 foster families (400 children) are brought together for a special morning breakfast with Santa. Mother's Day Tea: We pamper and thank 50 foster moms with a tea to honor them for their sacrifice and love. Granting a WISH: Partnering with various community partners, we are providing opportunities for foster children to attend summer camp, classes, swim lessons, and many other activities. Duffel Bag Program: We replace the trash bags foster children are given for their belongings at the time of removal from their homes with high-quality duffel bags. Sleep Safe Program: We purchase beds for foster parents who suddenly find themselves with that extra foster child for which they don't have a bed. Educational Tutoring Program: We partner with local tutoring experts to provide 30 hours of one-on-one intentional in person tutoring, summer educational assistance, and school supplies for foster children who enroll. Social Worker Appreciation Programs: We hold multiple celebrations each year to honor social wuikeis and !!lake diem feel valued. WA6klNGTON 2021 City of Spokane Valley Social Services Grant Proposal III . PROJECT SUMMARY Currently there are 160 licensed foster homes & licensed,relative homes and 251 children in the faster care system in the city of Spokane Valley, many of whom have entered the system with few or no possessions of their own. While foster parents are provided a stipend to cover basic needs, it's often not enough to cover all necessities. The Washington State Department of Children, Youth, and Families has identified over the past several years they have seen a disturbing and growing pattern of children in the foster care system having to stay overnight in a hotel with their caseworker, in a Department of Children, Youth, and Families (DCYF) office or a one-night "emergency"placement in a foster home. Each of these situations is a problem. Children who have experienced such a high level of trauma need a safe and stable caregiver and place to live who can provide the level of care they need. They also need therapy which cannot be provided at good quality in hotels. Additionally, the stays are expensive and disruptive to the normal functioning of DCYF offices and result in increased turnover of caseworkers—all negative factors. In 2017, the agency estimated the cost of a hotel or office stay at about $2,100 per night, which includes the cost of the hotel room ($150) and staff and security overtime ($1,950). Additionally, foster parents can be grandparents or extended family members who also may need a little extra support. This is where the Embrace Washington Sleep Safe program, established in 2019, comes in—to help fill the gap. The program is designed to assist foster children in gaining good sleep. Since the beginning of the program, we have provided over 189 new beds, cribs, and bedding materials for 54 foster families. Embrace Washington distributed over$7,000 dollars in 2020 to provide new beds and bedding to foster families with the goal to } help give foster children a sense of normalcy, with items that help create a nighttime routine. Each child entering foster care must have their own bed before being placed with a family. Many of the new beds go to relative placements so children can remain with family members, who often are responding to unexpected and emergency situations. We want foster children to remain with family members whenever possible. Additionally, these beds and cribs make it possible for siblings to stay together. For some cases, a new bed or crib was the difference between a child living with family members or with complete strangers while in foster care. Current research sheds light on sleep quality and habits of young children placed in foster care after being exposed to child maltreatment. Age at initial placement, number of placements, past experiences of sexual abuse and neglect, and foster caregiver's level of parenting stress were all associated with poor quality of sleep. Foster children with multiple placements experienced more instability and relationship disruptions, factors that have been associated with anxiety (Taussig, 2002) and sleep disruptions (El-Sheikh, Buckhalt,Mize, & Acebo, 2006). Children placed in foster care face an alarming combination of risk conditions, including experiences of early maltreatment and separations from their primary caregivers, which can result in emotional and behavioral disturbances (Villodas, Litrownik, Newton, & Davis, 2016). WASH) GT0 2021 City of Spokane Valley Social Services Grant Proposal IV. SCOPE OF WORK a. What it is you wish to do? Embrace Washington wants to provide 20 licensed foster families with new beds and bedding supplies for 2021-2022 fiscal year to expand their home placements for foster children. Each family who has these specific needs would complete Embrace Washington's WISH referral form and our organization would then provide these resources to provide the beds and bedding materials within 24 to 48 hours of the approved WISH request. b. How and why the community will benefit? According to the Washington State Department of Children, Youth, and Families, The City of Spokane Valley currently has 160 licensed foster homes & licensed relative homes. This finding would increase 20 new placements with family members instead of strangers and ensure adequate resources are provided to support the child. These resources would contribute to improve the quality and availability of home placements for youth with behavioral health needs, reduce emergency overnight placements in foster homes, and improve transitions between other kinds of facilities and the dependency system. c. What are the beginning and ending dates of your project? Embrace Washington's Sleep Safe Program will begin November l , 2021 and extend through September 30th 2022. d.Is it a seasonal activity appropriate to its location? Embrace Washington Sleep Safe program is not a seasonal activity as our program provides bed and bedding resources year-round to the foster families of Spokane Valley. e. If an outdoor activity, are there any weather-related constraints? Embrace Washington Sleep Safe program is not an outdoor activity therefore there are no weather-related constraints. f. Brief history of event or organization. Embrace Washington's Sleep Safe Program began in 2019 with a troubling phone call. Several social workers from the Washington State Department of Children, Youth, and Families contacted Embrace Washington to ask for help with a 5-year-old child who had gone into foster care but was without a proper bed upon arrival. As the story unfolded, the child did not have a safe space to sleep. He was sleeping on top of an old wooden table. This solvable situation became a top priority for Embrace to mobilize the community and find the resources necessary to ensure that this child, and every future foster child, would have a safe and clean space to sleep. Our organization allocated organizational resources to make a firm commitment to supply new beds and bedding materials for sibling groups to stay with immediate family. As a result, we have provided over 189 new beds, cribs, and bedding materials for over 54 foster families. ac WASHi GTOi 2021 City of Spokane Valley Social Services Grant Proposal IV. SCOPE OF WORI< ATTACHMENT 0144 F. , • J S S FOSTERING MOPE F'. EMBRACE TON Embrace Washington 2020 Annual Report „rr �,a. d , r 4 - 'VA, # !ili:: Dear friends, In 2020, we asked ourselves, "How can we meet our goals of serving our foster youth and families ` 4} amid a pandemic?As needs escalate, how can we „ t - i r, �. �r ij `! I ensure our community will be able to depend on ? , °: `e ip., . us now and in the years to come?” The answers d'i,.. ` " �`�"� 5,; • \\; \\ were obvious: Reaffirm our dedication to the f „ " , k • mission, Remain financially viable, and Reiterate . . '' our commitment to mobilizing the communities of -' "- ,E _ --_Y } eastern Washington to meet the needs of foster youth in care. Fostering Hope. A phrase that = . rL c . - Fittingly captures this Last year while �-.� encompassing aLL that Embrace does. As you read ( ' -:• " this report, you will see it woven through people's stories and details of our progress. _iR. ,A �`=- _ .` 0f course, we do not succeed alone. Various caring t �` and generous Spokane individuals and businesses sustain our mission. Fostering Hope.This is ),`r - -- ,., .. Embrace Washington's Ethos. We are inspired by ,, .: `" g , the outstanding foster youth we serve and , `• ty u�'''' p=ti ,;' reinvigorated to strive to build more capacity to help the 500 foster families in Spokane county. Whether you are have been a Lifelong supporter or this is your first time becoming involved with Embrace, we invite you to join us in blessing the lives of foster children, one child at a time. Sincerely, • Dr. Scott Ferguson ;' ' yam Executive Director _ ;it' -.s fril 'V • EMBRACE .WASHING � , . oN Dear gracious supporters of Embrace Washington: Message from the 2020 has been a tumultuous year, however, you have Leadership of been steadfast in your support of our organization and it's a mission; for this we are truly grateful. Despite the Embrace Washington challenges, we have been blessed to forge ahead and adjust to the needs of our foster community. This yearOUR GOAL IS TO we were able to increase donations through our BLESS AND fundraising efforts despite the need to go virtual. We added new board members, bringing new perspectives TRANSFORM THE to our team. We hired our first salaried Executive LIVES OF Director who has hit the ground running and added CHILDREN LIVING tremendous energy to our organization. We expanded IN FOSTER our educational programming in response to COVID so CARE...ONE CHILD that youth in foster care do not fall farther behind AT A TIME. DAILY during this time of virtual learning. We supported WE STRIVE TO families in different ways this year but always in direct ELIMINATE ANY connection to our mission. As we took forward to 2021 I ROADBLOCKS am excited to watch new ideas come to fruition. We have been in communication with DCYF and community THAT FOSTER partners about a campaign for foster parent PARENTS FACE TO recruitment, look for this in March. In April these efforts PROVIDE A will culminate with a new iteration of our Backwoods NORMAL HAPPY Flannel Ball where you all will be invited to take your r LIFE FOR A CHILD flannel outdoors for a tailgating party. You can IN FOSTER CARE. guarantee that whatever comes in 2021 we will be here to walk alongside our foster community with support and commitment. Respectfully, Shannon Boniface President/Board Chair .� 1�\' ' � When children in foster care cannot be , ' # rP r �a . ^ r f"; safely returned home to their parents, an +�_ �� ,� ,�.- - � ��' ;+ � • adoption plan is possible. Adoption is a way .. -h ,j ? to give children the security, a sense of .� belonging, and the unconditional love they u ! `, . need. Adoptive parents have permanent, •.s : *, i* r `'' legalparental rights and responsibilities to , . .. : 41 the children they adopt. With the help of • L.,;`' , _ our excellent board secretary Jodi Felice, Ili i.4 `r► j 1€ . . ` . ,,,,,,: Embrace was introduced to this young man ,i, ii, .,A , , P,. F t 4I. ' �,,. ' - _ 1 4:,; who experiences life with several physical i , l;t i4, I: .I�y,."'\.: - ` i challenges. His two foster parents, who .' , ` .�' ot,,i, .- - . i have offered such care and support, desired 1I L�•1:j ,.,1 l � to adopt him formally. However, it was if �%4; ,'f' ' ,1__ ` - : imperative as an 18-year-old this young 14C1-1 {� ' 4 �, ~ man gave verbal consent for the adoption r .'_.�;�r)l' f,7�1 which he was not able to give. As a result of - outstanding advocacy, Embrace helped tFil 1 4 a:Y > • provide the adoption fee to support this '. ,,-, ,,._ , , y r amazing young person find his forever :< 7. r. home. Fostering When disaster strikes, it takes a to o n sr :, ., toll on all fa�mE! �e �, -�a1 .r _ '�4s, mentally, physically, emotionally, and spiritually. No one is 4* p y• � .;� �• r:. ever really prepared to address or be immersed in situations of tragedy. This was true for one of our foster families who was drastically impacted by the 2020 forest fires in Mullen, WA. The family's mother described the destruction as an _- overwhelming shock as they lost their home and two cars. A : as . Embrace became aware of this emergency, our partners at - ig a DCYF and Ticket to Dream foundation rallied to provide a R, . much-needed solution for our foster family who has not received their federal and state financial assistance five - - months later. With a fantastic donation of 2,000 dollars, Embrace financed all the bedroom furnishings needed for this - family to instantly rebuild to become ready to receive foster 1t' youth placements. The foster family was extremely grateful to ' be the recipients of these resources because of Embraces r...._ ; ability to meet their needs and replace desolation with hope for a brighter future. ' ., Lt., - - ,,!..:. , .,,.:-1''.-7 .,;:,:..•. , ",,.7.,•-• :'.,.!'-'..; •k ,5, ; . ' t. . . ,_ VA. ,'' ,'''.4 El. ,.'-: ",11, ::.• ....: - ',1•: . '. ,da. . 1- :'.... . ; 410 '.' ; .• ,. .. . L..•.d, I,„„fdd, 44104.' - . - s Eskawagn ' 1 ; , lil. F,. • ii. , - - ''S'ci._.•f.'1,t '' ' p.r"..': .. i 4)1.'4 .',' •ilit:1''''. .7.,,,., „ • t,. : . t. '.,•- '' . '''''''' ..ftif, - '.',!••, '. '.. .. . --' 't .! , t:i , .. , _ . " .,. -• • • IILIOA4 ,r, OW' r. '- - ' - ' • I • *--. ill 1111%77 . .. „ _ ....,, . , _ ..„.., . .,..........,........, 4 a',-.•.— --.. , 4. , i, ''. . '• -, . , . st PAL , ,R. • - -'..1a.. t' .-t Fostering Change k_.....,.., It fabliE,isi.NiMe.!;;;, -1.11R, TWII:or',..`7,—... 1 .• ' " ', .1 - 1 Fostering hope all starts in being in the right vi...',V.:4,. ' . Pro.,44-Atva,,,, •,•*„twlv •,.0 . ,... . .- place at the right time. The Sear! family are a ;""..;,:;,`-'4 ', ,r4-:'•!:3:e,..- ,;."-;2.,*wi.....,.. .A.i.!',_,-,1-.4....., 'e,.;.,,,i:::., ty,r.:Ii,f6;44,_',7',,,.;1!;;,V..-,: -'i:.,`‘-i-,-"•.. 1 • ' fantastic couple who are like many of the families Embrace serves who have a heart for . .''r,.'1,, .A'.`-..t.11:1:,:,-,:2 ,•-•.:$ -',q.,-ig. 4r.-,--..•••• ••.'fil' --;•.,..• . ....... . ..„_:,.. ,..... ......,...,,,..,,,,.,,,.., .,,,,,..„;./.4.,..,-;;; .''t: C.,! f, •_....--,being great parents. During a community -..--,...,..-1- - Atto,7..'..•::'' ::-.1‘-1.`:1W1' ;Pk.:,,.:.''"ic.e. '; - 1 '• .41'.d.'. /, •' f : 'z..,,,,,\..il;11.1.1:•!rtit.:ire .;.,,,.9.F:;I.:,t:.,,p)/64..,..,.,,, ,'. 1• ,•14,'.V+/-*., ,,'; outreach event, Mr. Searl had a great • .-'?.',•:`,.'4; . ,:-., --•W`iits,s• • .! V/l. '• .1 ; t '' '. -.7'..tqr.s.-1 ';'-',';;;._ t. ft....,.±..':f.4'.. ,-,--, ',.,''I_•"7-- '.''' . conversation with Alene about their desire to --iit_;,v o..'-. . • - - . - 11.40;tr.7 , 41.7,1 : become parents and their interest in ,..- ,. ,,, ,:0 _... - 4 ,, .• ik. .-','.- N.' .•-•,-• '4., , fostering. Alene provided the information for . .;\41-,:..1.. ;.; "---1,. . .. :6 - +,,ii-1•;.7... ', 4-.7. this family to navigate the path of becoming . . ....__ - . licensed foster parents. As a result, this family r \ '...- --._') ' .1 fostered two beautiful twin boys who melted ,\i ,..\\ __., -. 1 -_--;-;,- their hearts and knew they would love to '.. ' '. • adopt. Embrace was privileged to be a . , .. . '. . . . . . . support to this family. As Alene attended the , :, 1 ., adoption ceremony at the courthouse, the ''- family, when asked if they would like to add any official statements, offered, "We want on -, r, i '- .. t, .. he record that we would not have had this ,...i.,- .ii .. .:opportunity to adopt our sons without the i guidance and kindness of Embrace •-••-i.--,:......:ti". ...,-.. ::..,u-,,-f.-. Washington." ' ..::-,-;t4f,,-.•.-. .-c*.F:::‘, . . M1 _ ... -- ...„.„.. .., .1%.1 /Van.. y M1 �7 (:I l I7! ll '' 1 • ' t Learnin iI __F ,!, t' l k.' Embrace Washington K-f Ei cations• 4 , -d ,' Tutoring Program Impact Overview .' � , Allere. - r .!*ji Embrace Washington's educational tutoring program has doubled the number of student participants from 22 to 47 progress of our Students who are eligible to enroll as first-time participants. This increase in participants has shown several areas of Student A started with Sylvan on October positive impact. First, all our foster youth who have 24th.She is learning the letters and what sounds they make.She has also been participated in the program have held a 950/o retention rate working on story comprehension and being demonstrating their high commitment and engagement able to read her kindergarten sight word list. with their teaching certified Sylvan instructors. Second, in a At this time she is learning her CVC wards.,. (sat,mat...)and how to work more year-to-year comparison, in 2019, our foster children independently.She started with lesson 33 showed a 90°/o increase in both math and writing. In 2020, and is now on lesson 35 in just a few 95% of our students 95% increase in math, reading, and short weeks. writing comprehension. Third, our students have demonstrated a personal sense of self-efficacy to see their Student B started with Sylvan on June 23rd. potential to achieve academically. He started at lesson 1 since he had not been in school yet and is now on the assessment Our students feel a strong sense of personal investment for lesson 11.He is very active when learning and loves to learn letters and numbers.He is from their Sylvan instructors and show up early to interact. practicing reading CVC words and his Each child knows that even if they move placements to a kindergarten sight words. He does well new home, their tutoring sessions with their Sylvan when being read to and can answer comprehension questions that go with the instructors will be a sustainable entity in their lives, which story. are filled with constant change. Lastly, we have seen this program's impact on our Student C is a 9th grader who started with us students through their expressed desire to continue being on July 20,2020,not being able to identify all the letters of the alphabet. He began at tutored even after their instruction i5 completed. This Lesson 43,learning to read short a/words fantastic development has led us at Embrace to begin like gas and cab. He is now working on working with our partners at Sylvan Learning Center" to Lesson 63,reading words with short/a/, Decoding is difficult for him,so we also work design an educational maintenance program. This to build his sight word vocabulary. He has program will provide wrap-around services allowing each moved from beginning kindergarten to student who has excelled within their tutoring experience middle 1st grade level in the four months that ( he has been with us. He has also gained a lot to continue to ensure they have avenues of future success. of confidence,socializing with other students and the staff, Pkk EMBRACE w JI y ; riii 7 m L /, to Honoring our Veterans A story of hope in the midst of tragedy ti,' 1 , I/ . .6:, ' I I i.' 1 i r. is . 'l�, AL . Embrace was honored to share one ;,, ' ;, › r _ 1 `' opportunity that was especially - . g , .41 ,..,,\ :', ' . meaningful to meet our foster children's --- ;, n ' i ` ongoing needs, even amidst times of loss. 1` ,� ' ' � This year two young men in the care (,c community lost their grandfather, who ,, r( r" was also their only biological relative and f=�. ri, ., i . a military veteran. This tragedy was - _ ` JI ,,C,. ')Vei' complicated for both boys,s and the �- situation was even more challenging as there was no financial assistance to put toward honoring his wishes of being A 1. cremated. Embrace Washington was 1 , c privileged to answer the call for help by ili gathering the appropriate financial . . resources to coordinate this honorable - - _- -. -(- veteran's funeral. Embrace made it • possible for his two grandsons to say a �' ":, proper goodbye. This coordinated funeral is just one example of Embrace's strong commitment to meet our youth's needs, x z. _ 1. ,_ i i4 F •' 4 cter '-_--�+. i i �, I �: . 8)9 900 ., ..,. In 2020 VOLUNTEER HOURS DONATED BY THE i )•` ..d: • i .: COMMUNITY `' r , ,r, _ .-- fp ' ,s-i, -I ,j ti i .et • T.` y10 , -i".1 FOSTER YOUTH SERVED BY EMBRACE WASHINGTON PROGRAMS I - - - e- — _ ,1 i . , Over $200,000 , ,.,,.., RASIED IN GRANT FUNDING FOR 2020 '1'r ,1 l L si,;4'''''':*/':1; __. S94,344 l • E wa • COLLECTED IN KIND DONATIONS 6 090I •• l, �� ,, „,. k ar%l.' ,, ___ • DISTRIBUTED TO MEET THE NEEDS OF OUR ,_ _ FOSTER FAMILIES THROUGH OUR WISH PROGRAM For every dollar donated 91 0 t, goes directly to Embrace Washington 's programs and services Total Allocation of Operational Expenses include 1 PROGRAM AND SERVICES 92% GENERAL & ADMINISTRATIVE 6 / FUNDRAISING 2% ' I As an organization, we do not receive state or local funding. All donations that fund our organization come E solely from the community RIBRACE ~,� WASNINIFIMN{ 1 You can help foster hope: 0 '� w P • ^#'c.1. ..ryr A. yr 4+ i, l. , [tl,�' _t !. Apo' 14 3/ . 4 (:t f/ 1 4, l' • t..• 1l.._ - • - , • - tre . ,_' iett.ii_il;, ,-•,„ v, tri,,-- 'i _ / i p.ir ._ .: . ,j fi - 4 , I L fix'. } - , :• • `' PI _ %ti`ice• ll/ 'ram � I'C" -j ` 4,`':r:. 1 You can: Donate your tiro le as a volunteer Learn more about becoming a licensed foster family on our website Make a monthly or annual financial contribution Join our journey by following and sharing our work on our social media outlets Your company can: Volunteer by making Welcomes Boxes or creating Duffel bags for Darlings Host a DCYF social worker appreciation lunch at our local DCYF office Sponsor a foster child to receive 30 hours of educational tutoring through Sylvan Learning Center Attend or Sponsor one of Embrace Washington's fall or spring fundraising events 11, ww,embracewa.org Donate online at https://ernbracewa.org/donate-today i Find Embrace Washington on Itii 112 !I t .• - E '&RACE . waquihIrT��I Ma) 2021 City of Spokane Valley Social Services Grant Proposal V. BUDGET WASNINGTON City of Spokane Valley Social Services Grant Budget Proposal I Organization Name: Embrace Washington - 'Applicant Project Name: Embrace Washington's Sleep Safe Program Match $6,520 Total Amount Requested from City of Spokane Valley: 6,520 Project Expense Type: Amount: Description: 120 W-CR7-Whafesale Pu!!and bunk beds(20 x.1S2 dollars! $ 3.840.00 Fui beds far foster chiidem 10-W-Box Springs PUP Beds(20 x50 dollars) $ 1.000.CR Box Springs Fun Beds 20-SofeBest rwi,$iz Premium Hypoallergenic Waterproof Mattress Protectors(22x25 dallars) $560 Safe5est Twin Size PrErnlorn H/pooll rgenlrWoMwoo;Mat s ctors 120-Bed Pil lows for Sleeping 2 Pack.s(20 x 32 dollars) I S520 Bed Pillo:rs 120-kids Rule 3pc Cars Sheet Set Tl.vm Size.Multicolored(20 x 25 dollars) SS O Kids Rule 3pc Cars Sheet Set,Teri rr Size.Muiticalored • Total Project Expenses:` $6,520 NGTO 2021 City of Spokane Valley Social Services Grant Proposal VI . METRICS What are the specific goals for the use of the grant funds? The goals of this grant are to ensure that every foster family in Spokane Valley that requests beds, bedding, or bedding materials can have access to our program to receive beds for current or expanded individual and sibling placements. The second goal is ensuring that each foster child has the appropriate bed and bedding materials for a good night's sleep. How do you measure the successful use of your grant,funds? Our program will measure successful use of these grant funds by distributing the 20 new beds, box springs, and bedding materials to 20 foster families in Spokane Valley during the allotted program time frame November 1st, 2021 and extend through September 30th, 2022. What specific impact will the grant,funds have on your program? This funding would significantly increase our organization's mission to assist with support and recruitment of current foster families. These resources would increase placements with family members instead of strangers and ensure adequate resources are provided to support the child. Additionally, these resources would contribute to improve the quality and availability of group home placements for youth with behavioral health needs, reduce emergency overnight placements in foster homes by limiting the available rate and improve transitions between other kinds of facilities and the dependency system. What methodology will you use to determine if you met your goals? Measuring the Success of the Embrace Washington Sleep Safe Program: Currently we would work with DCYF to ensure that marketing and consistent communication of these beds and bedding resources are shared with all the 160 foster families in Spokane Valley. Embrace Washington will work with various social and case workers to have interested foster families fully complete their WISH referral form to be considered for approval to access these bed and bedding resources to ensure program quality. Once each foster family 166.5 gone through the WISH referral form approval process,Embrace Washington staff will coordinate the purchase and delivery of the new beds and bedding directly to the foster family. Embrace will confirm payment with Twilight Bedding Company in Spokane Valley and collect all necessary invoices and receipts for grant tracking and reimbursement purposes. Embrace Washington will make personal follow up phone calls to each foster family to ensure that the new bed resources are working to meet the needs of the foster children and ensure each bed and bedding material provided are of the highest quality. Embrace Washington will also provide an online product satisfaction survey to determine the quality of the bed and bedding as an additional measurement tool to provide data on the bed and bedding materials. PAS 2021 City of Spokane Valley Social Services Grant Proposal V I I . ATTACHMENTS INTERNAL REVENUE SERV_CE DEPARTMENT O: THE TREASURY P. O. BOX 2509 CINCINNATI, OH 45201 Dates OCT 2 2Q1 Employer :dent_f .cation_ Number: 47-2048062 DLR: EMBRACE WASHINGTON 17053231330005 C/a ROBERT P MCKINLEY Contact Perron: 505 N ARGONNE RD STE A103 KI:BERLY n'BANNON ID* 31554 SPOKANE VALLEY, WA 99212 Contact Telephone Number, (077) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 170(b) (1) (A) (v_) Form 990/990-EZ/990-N Required Yes Effective Date of Exemption: September 27, 2014 Contribution Deductibility: Yes Addendum Applies; No Dear Applicant: We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section 501(c) (3) . Donors can deduct contributions they make to you under :'RC Section 170. You're also qualified to receive tax deductible bequests, devises, transfers or Gifts under Section 2055, 2106, or 2522. This letter could help resolve questions on your exempt status. Please keep it for your records. Organizations exempt under IRc Section 501(0) (3) are further classified as either public charities or private foundations. We determined you're a public charity under the IRC Section listed at the top of this letter. If we indicated at the toe of this letter that you're required to file :orr..990l990-EZ/990-N, our records show you're required to file an annual information return (Form 990 or Form 990••EZ) or electronic notice (Form 990-N, ;he e-Postcard) . If you don't file a required return or notice for three consecutive years, your exempt statue will be automatically revoked. If we indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral part of this letter. For important information about your responsibilities as a tax-exempt organization, go to www.ira.gov/charities. Enter "4221-PC" in the search bar to view Publication 4221-PC, Compliance Guide for 501(c) (3) Public Charities, which describes your recordkeepi_g, reporting, and disclosure requirements. Letter 947 IRS INCTO Embrace Washington Operational Budget for 2018-2019-2020-2021 . Budget 2018 Budget 2019 Income Income 1000 Program Contributions 9,167.44 1000 Program Contributions 275.00 2000 Contributions 2000 Contributions 2100 General Contributions (<$2500) 2100 General Contributions (<$2500) 2101 Individual Contributions 74,741.35 2101 Individual Contributions 128,858.32 2107 Church Contributions 8,950.00 2107 Church Contributions 8,494.50 2170 Ticket Sales 8,319.84 2170 Ticket Sales 1,400.00 2180 Items/Auctions Items Sold 1,680.00 2180 Items/Auctions Items Sold 647.47 Total 2100 General Total 2100 General Contributions Contributions (<$2500) $ 93,691.19 (<$2500) $ 139,400.29 2200 Corporate Contributions 44,496.94 2200 Corporate Contributions 31,820.01 2400 Major Gifts ($2500+) 23,540.00 2400 Major Gifts ($2500+) 6,800.00 Total 2000 Contributions $ 161,728.13 Total 2000 Contributions $ 178,020.30 3000 Grants/Foundation 3000 Grants/Foundation 3010 Foundation Contributions 16,251.21 3010 Foundation Contributions 25,823.48 3020 Grants 2,500.00 3020 Grants 25,000.00 Total 3000 Grants/Foundation $ 18,751.21 Total 3000 Grants/Foundation $ 50,823.48 Restricted Use Donation-ED Salary 10,000.00 Restricted Use Donation-ED Salary 8,814.00 Unapplied Cash Payment Revenue -50.00 Unapplied Cash Payment Revenue 0.00 Total Income $ 199,596.78 Total Income $ 237,932.78 Gross Profit $ 199,596.78 Gross Profit $ 237,932.78 Expenses Expenses 10100 Program Expense 86,360.73 10100 Program Expense 30,095.16 10102 Program Wish List 282.50 10102 Program Wish List 74,592.20 Total 10100 Program Expense $ 86,643.23 10104 Tutoring 600.00 10200 Office Expense Total 10100 Program Expense $ 105,287.36 10201 Office Supplies 3,822.04 10200 Office Expense 200.10 10203 Printing & Copying 4,231.34 10201 Office Supplies 2,128.60 10204 Office Equipment 1,335.39 10202 Postage, Mailing Service 280.38 Total 10200 Office Expense $ 9,388.77 10203 Printing &Copying 1,759.14 10300 Rent&Utilities 700.00 10204 Office Equipment 174.23 10301 Rent or Lease 6,800,00 Total 10200 Office Expense $ 4,542.45 Total 10300 Rent& Utilities $ 7,500.00 10300 Rent&Utilities 10400 Telecommunications 10301 Rent or Lease 6,400.00 10401 Internet 1,386.84 Total 10300 Rent& Utilities $ 6,400.00 10402 Web Hosting 65.83 10400 Telecommunications Total 10400 Telecommunications $ 1,452.67 10401 Internet 1,356.65 10500 AdvertisinglPromotions 10402 Web Hosting 419.61 10502 Advertising 245.26 Total 10400 Telecommunications $ 1,776.26 10503 Promotional 9,677.65 10500 Advertising/Promotions 440.00 Total 10500 Advertising/Promotions $ 9,922.91 10502 Advertising 1,145.00 10600 Insurance 1,658.00 Total 10500 Advertising/Promotions $ 1,585.00 10700 Dues/Subscriptions/Me mberships 10600 Insurance 10701 Dues & Subscriptions 158.47 10601 Insurance-Liability 1,665.00 10702 Taxes & Licenses 161.77 Total 10600 Insurance $ 1,665.00 10703 Software 629.67 10700 Dues/Subscriptions/Memberships Total 10700 Dues/Subscriptions/Me mberships $ 949.91 10701 Dues&Subscriptions 261.63 10800 Payroll Expenses 10702 Taxes & Licenses 158.75 10801 Payroll Taxes 1,501.17 10703 Software 634.00 10802 Salaries & Total 10700 Wages 14,037.00 Dues/Subscriptions/Memberships $ 1,054.38 10803 Employee Relations 190.75 10800 Payroll Expenses Total 10800 Payroll Expenses $ 15,728.92 10801 Payroll Taxes 1,492.03 10900 Professional Services 10802 Salaries&Wages 15,555.00 10902 Accounting 3,105.00 Total 10800 Payroll Expenses $ 17,047.03 10903 Communication/Design 1,334.84 10900 Professional Services Total 10900 Professional Services $ 4,439.84 10902 Accounting 7,945.00 11100 Travel and Meeting 10903 Communication/Design 1,898.34 11101 Meals and Entertainment 2,896.45 10904 Contract Labor 1,075.00 11105 Travel (Flight/Hotel/Meal/Car) 1,374.08 Total 10900 Professional Services $ 10,918.34 Total 11100 Travel and Meeting $ 4,270.53 11100 Travel and Meeting 32.85 11300 Volunteer Relations 249.05 11101 Meals and Entertainment 471.87 11301 Volunteer Relations 51.80 11105 Travel (Flight/Hotel/Meal/Car) 278.00 11302 Board Relations 105.67 Total 11100 Travel and Meeting $ 782.72 Total 11300 Volunteer Relations $ 406.52 11300 Volunteer Relations 11400 Fees &Misc 11301 Volunteer Relations 1,104.11 11401 Bank Fees 30.00 11302 Board Relations 404.91 11402 Merchant Fees 690.43 Total 11300 Volunteer Relations $ 1,509.02 11403 QuickBooks Fees 1,214.39 11400 Fees& Misc Total 11400 Fees& Misc $ 1,934.82 11401 Bank Fees 28.00 11600 Fundraising Supplies/Fees 25,525.02 11402 Merchant Fees 2,298.64 Total Expenses $ 169,821.14 11403 QuickBooks Fees 101.21 Net Operating Income $ 29,775.64 Total 11400 Fees& Misc $ 2,427.85 Other Income 11600 Fundraising Supplies/Fees 41,188.80 5000 Interest Earned 3.17 Total Expenses $ 196,184.21 Total Other Income $ 3.17 Net Operating Income $ 41,748.57 Net Other Income $ 3.17 Other Income Net Income $ 29,778.81 5000 Interest Earned 1.04 Total Other Income $ 1.04 Net Other Income $ 1.04 Net Income $ 41,749.61 Budget 2020 .Budget 2021 Income Income 1000 Program Contributions 4,327.90 1000 Program Contributions 5,000.00 2000 Contributions 2000 Contributions 2100 General Contributions 2100 General Contributions (<$2500) (<$2500) 2101 Individual Contributions 136,849.36 2101 Individual Contributions 147,000.00 2107 Church Contributions 11,500.00 2107 Church Contributions 12.000.00 2170 Ticket Sales 1,650.00 2170 Ticket Sales 2,000.00 Total 2100 General Contributions Total 2100 General (<$2500) $ 149,999,36 Contributions(<$2500) $ 161,000.00 2200 Corporate Contributions 16,087.12 2200 Corporate Contributions 20,000.00 2400 Major Gifts ($2500+) 5,000.00 2400 Major Gifts($2500+) 5,000.00 Total 2000 Contributions $ 171,086.48 Total 2000 Contributions $ 186,000.00 3000 Grants/Foundation 3000 Grants/Foundation 3010 Foundation Contributions 84,446.89 3010 Foundation Contributions 100,000.00 3020 Grants 41,539.00 3020 Grants 50,000.00 Total 3000 Grants/Foundation $ 125,985.89 Total 3000 Grants/Foundation $ 150,000.00 Restricted Use Restricted Use Donation-ED Donation-ED Salary 10,000.00 Salary 71,000.00 Total Income $ 311,400.27 Total Income $ 412,000.00 Gross Profit $ 311,400.27 Gross Profit $ 412,000.00 Expenses Expenses 10100 Program Expense 20,828.09 10100 Program Expense 21,000.00 10102 Program Wish List 66,689.62 10102 Program Wish List 80,000.00 10104 Tutoring 25,536.21 10104 Tutoring 122,000.00 Total 10100 Program Expense $ 113,053.92 Total 10100 Program Expense $ 223,000.00 10200 Office Expense 775.00 10200 Office Expense 900.00 10201 Office Supplies 4,269.12 10201 Office Supplies 5,000.00 10202 Postage, Mailing Service 186.52 10202 Postage, Mailing Service 250.00 10203 Printing & Copying 1,586.66 10203 Printing&Copying 2,000.00 10204 Office Equipment 7,693.22 10204 Office Equipment 8,000.00 Total 10200 Office Expense $ 14,510.52 Total 10200 Office Expense $ 16,150.00 10300 Rent& Utilities 10300 Rent&Utilities 10301 Rent or Lease 6,100.00 10301 Rent or Lease 8,500.00 Total 10300 Rent& Utilities $ 6,100.00 Total 10300 Rent&Utilities $ 8,500.00 10400 Telecommunications 10400 Telecommunications 10401 Internet 1,399.43 10401 Internet 1,200.00 10402 Web Hosting 235.22 10402 Web Hosting 250.00 Total 10400 Telecommunications $ 1,634.65 Total 10400 Telecommunications $ 1,450.00 10500 Advertising/Promotio ns 10500 Advertising/Promotions 10502 Advertising 2,790.73 10502 Advertising 3,000.00 Total 10500 Advertising/Promotio Total 10500 ns $ 2,790.73 Advertising/Promotions $ 3,000.00 10600 Insurance 10600 Insurance 10601 Insurance - Liability 1,677.00 10601 Insurance-Liability 1,677.00 Total 10600 Insurance $ 1,677.00 Total 10600 Insurance $ 1,677.00 10700 Dues/Subscriptions/ 10700 Memberships Dues/Subscriptions/Memberships 10701 Dues& Subscriptions 1,117.58 10701 Dues&Subscriptions 3,500.00 10702 Taxes & Licenses 190.00 10702 Taxes& Licenses 200.00 10703 Software 306.38 10703 Software 400.00 Total 10700 Dues/Subscriptions/ Total 10700 Memberships $ 1,613.96 Dues/Subscriptions/Memberships $ 4,100.00 10800 Payroll Expenses 10800 Payroll Expenses 10801 Payroll Taxes 2,913.15 10801 Payroll Taxes 2,913.15 10802 Salaries & Wages 32,142.75 10802 Salaries&Wages 33,642.75 Total 10800 Payroll Expenses $ 35,055.90 Total 10800 Payroll Expenses $ 36,555.90 10900 Professional Services 1,580.00 10900 Professional Services 1,700.00 10901 Legal& 10901 Legal&Professional Professional Fees 225.00 Fees 300.00 10902 Accounting 6,400.00 10902 Accounting 6,500.00 10903 Communication/Desi gn 7,477.49 10903 Communication/Design 8,000.00 10904 Contract Labor 525.00 10904 Contract Labor 525,00 Total 10900 Total 10900 Professional Professional Services $ 16,207.49 Services $ 17,025.00 11100 Travel and Meeting 356.96 11100 Travel and Meeting 3,000.00 11101 Meals and Entertainment 215.43 11101 Meals and Entertainment 3,000.00 11102 Facility Rental 2,750.00 11102 Facility Rental 2,750.00 11104 Conference/Conventi 11104 on/Training 50.00 ConferencefConventionfTraining 2,000.00 11105 Travel (Flight/Hotel/Meal/Car 11105 Travel 135.28 (Flight/Hotel/Meal/Car) 0.00 Total 11100 Travel and Meeting $ 3,507.67 Total 11100 Travel and Meeting $ 10,750.00 11400 Fees&Misc 11400 Fees&Misc 11402 Merchant Fees 3,725,48 11402 Merchant Fees 3,725.48 Total 11400 Fees & Misc $ 3,725.48 Total 11400 Fees&Misc $ 3,725.48 11600 Fundraising SupplieslFees 29,495.44 11600 Fundraising Supplies/Fees 29,495.44 Total Expenses $ 229,372.76 Total Expenses $ 355,428.82 Net Operating Income $ 82,027.51 Net Operating income $ 56,571.18 Net Income $ 82,027.51 Net Income $ 56,571.18 Embrace WA Board Meeting Agenda Meeting Name: Embrace WA Board Meeting Location: Embrace WA Zoom Facilitator:Julie Kelsey- President Note Taker: Becca Horn-Office Manager Date:Wednesday August 11,2021 Time:8:30am-9:30am Via Zoom Board Members:Alene Alexander, Bridget Barrington, Shannon Bonilace, Nadine Burgess,Rob Culp,Jodi Felice,Olya Gabriel,Julie Kelsey, Grayling Love II, Dan Mahoney,Amanda Markley,Kevin Parker,Bryce Wilkinson Staff Members: Becca Horn,Scott Ferguson Special Guests:Mike Ellis,Brian Ellis AGENDA SUBJECT/PRESENTER/MATERIALS EXPECTED OUTCOME MINUTES Reflection Julie Kelsey Reflection Review Emailed Amanda Markley Action Item:Agenda& Approved, no Agenda&Minutes June 2021, July 2021 Minutes changes for either o Approved-no changes month o Approved-changes Financial Review Grayling Love 11 Financial Overview Approved, no Action Item: changes o Approved-no changes —7000 under o Approved-changes income for last month ED Report-Scott •Wish stories-(Alene) Discussed Wish stories of Board voted on Ferguson Walk Fundraiser-Highlighting and honoring Ellis kid who asked for applying for brothers for their fundraiser motocross boots, child who Spokane Valley •Wish report-budget spent,cost, art camp,swim we helped with a medical Social Services lessons, sports enrollment, (Scott) procedure Grant. •Community highlights(Scott) -Approved a. Donation from Happy Laundry b. $16000 raised from the Ellis walk Social media contract— c. 100 backpacks from Air Pro for back to school meeting goals,and has d. Ticket to Dream great partner with in-kind made great progress, donations and monetary donations Shannon brought up the e_ CDA magazine Interview of Alene about Joe Idea of sharing some posts (Alone) from the perspective of the •Grant Proposal from Spokane Valley for our bed biological parents program (Julie) •EW Ambassador program update(Scott&Alene) a Backpack donation b.Mini Foster Santa Breakfast • Educational Tutoring Program Update stories from several of our kids we are supporting, looking to allow individuals to sponsor individual children for educational support (Scott) •Social media monthly progress report(Scott) • Fall fundraiser update-Event overview, Goals, Requests from the board, Covld precaution plan (Scott&Alene) •Board of Directors Resource Drive Update (Scott) Dates to Remember Sept 15th-Fall. Breakfast Fundraiser Event Oct 8th-DCYF Fall Foster Family Recruitment Event at Valley Real Life BOARD 01/13/21 02/10/21 03/10/21 4/94/21 5/12/21 8/9121 7/14/21 8/11/21 MEMBER NAME Alene X X X X X X X Alexander Bridget X X X X X X X Barrington Shannon Boniface X X X X X X X Nadine X X X X X X X -Burgess Rob Culp X X X X X X X Jodi Felice X X X X X X X G€ Gabriel X X X X X Julie Kelsey X X X X X X X X Grayling Love II X X X X X X X Dan Mahoney X X X X X X X X Amanda X X X X X X Markley Debbie Krum X X X X Kevin Parker X X X X X Bryce Wilkinson X X X X Becca Horn X X Monica X X X X X X Cheney Scott X X X X X X X Ferguson 1O04E8tt Ave Spokane WA EIv ASHII� �i Q�ashington 2021 Board Member Titles and Volunteering BRACEInfo 9530 �HPh.519-387.5370 • Bridget Barrington bpvp39@gmail.com 206-909-5482 Embracewa.org ; Board Member 1st Choice Advisory Services Volunteer History: Present— Snap Women's Business Center Advisory Board Member Present—Spokane Rotary Club 21 Board Member& Membership Co-Chair Present—Spokane Communities in Schools Mentorship Program 2019 United Way Investment Team Member 2018-2019 Junior Achievement Program Coordinator 2015-2016 Graduate of Snohomish County Leadership program 2013-2014 Mill Creek,WA Rotary President 2011-2014 Vice President of the Mill Creek Business Association 2011-2014 Mill Creek Business Association Scholarship Chairman 2006-2008 Treasurer of the Mill Creek Business Association Shannon Boniface shannonboniface@yahoo.com 509-290-1909 Past Board President President/Director,St. Margaret's Shelter Volunteer History: Cornerstone Christian Academy, Parent Teacher Organization,served as Treasurer,Vice President and President Spokane Regional Domestic Violence Task Force Spokane County Birth Outcomes Task Force Present:Spokane Parent Advocacy Network Present: Embrace Washington,currently serving as Board President Parents for Parents Oversight Committee Rising Strong Advisory Council Team Efficiencies in Dependency Mead School District Threat Assessment Team Present Continuum of Care, Family Sub Committee Nadine Burgess nadine@spokanegymnastics.com 509-590-6177 Embrace Board Member Owner&CEO-Spokane Gymnastics Volunteer History: Spokane Valley Chamber of Commerce Rotary Club of Spokane#21 National Association of Women Business Owners (NAWBO) Spokane Young Professionals Greater Spokane Incorporated Spokane Valley Toastmasters Board Positions: Treasurer of National Association of Women Business Owners Children FIRST Greater Spokane Incorporated Board of Trustees Greater Spokane Incorporated Executive Committee 1004E 8" Ave Spokane WA EMBRACE WASHINGsON Pin. i19-3 53�a Emibracewa►.org Rob Culp rob@littlefishproductions.net 509-703-5016 Embrace Vice Chair/Board Member Owner of Little Fish Productions Jodi Felice jodi@felicelegal.com 509-389-7062 Embrace Board Member Owner of J/M Felice Law,Adoption Attorney Volunteer History: Lutheran Community Services Northwest Unaccompanied Refugee Minor Program Olya Gabriel gabrlelolya@gmail.com 509-953-2061 Embrace Board Member Realtor/Home Builder Volunteer History: Meals on Wheels Cup of Cool Water Julie Kelsey julie@juliekelsey.com 509-435-1511 Embrace Board Chair Certified Professional Coach Volunteer History: Spokane Rotary Club 21 Board of Directors(2-year term) Co-Chair, Foster KidFest Committee Co-Chair, Program Committee Member,Vocational Service Committee Member, Membership Development Committee Spokane Regional Health District Vaccination Clinics 2nd Hai vest Food Bank, loud sorting USA Cycling, race director, race official, (-nurse marshal,volunteer coordinator Venture Theater,founding member and board member(Billings, MT) Debbie Krum dkrum@numericacu.com 509-993-2299 Embrace Board Member Lender with Numerica Credit Union Volunteer History: Spokane Home Builders Association Spokane Mortgage Lenders Association ACCDI N Habitat for Humanity Professional Women in Building Women's Council of Realtors INSHRM Beyond Pink Toms Turkey Drive Second Harvest Mirabeau Chapel Compassion International Christs Kitchen 1004 E 8th Ave WA EMBRACE9i9202 WASHINGTON Ph.509-331.5370 Embracewa.org Grayling Love II glove@chesnutmd.com 678-216-2718 Embrace Treasurer/Board Member Fellowship of Christian Athletes:Arizona,Washington and Georgia 2001-Present Upward Sports:Georgia 2015-2018 Peachtree City Lazers Soccer:Georgia Coach 2016-2019 Real Life Post Falls: Idaho Coach 2019-Present Graceson Housing: Board Member Washington 2020-Present Dan Mahoney daniel.mahoney79@gmail.com 415-640-0001 Embrace Board Member Adjunct Professor,Whitworth University School of Business&Peer Group Chair, CEO Focus of Spokane Volunteer History: Advisory Board Member(and Chair),School of Leadership Studies, Gonzaga University(since 2014) Advisory Board Member,School of Business,Whitworth University Catholic Diocese of Spokane Prison Ministry Volunteer,Airway Heights Corrections Center Amanda Markley amanda@thehonegroup.com 1.509.868.5542 Embrace Secretary/Board Member Thrivent Financial SFCC Associated Women Students,Vice President French Club, President 2007-2009 SFCC Student Body Instructional Event Planner 2007-2009 SFCC Phi Theta Kappa Honor Society,Treasurer 2007-2009 SFCC Business Department,Tenure Committee Student Body Elections Committee 2007-2009 National Teach-In Conference organizer and presenter 2009 Student Activities Fee Budget Committee 2007-2009 Northview Bible Church Missions Board 2008-2009 GRACES Fundraising Committee 2019 GRACES Vision Team Committee 206-2020 GRACES Grant Writing Team 2019 Proclaim Ministry Care 2019 Wishing Star Foundation Fundraising Committee 2018-2019 Wild Walls Adaptive Climbing Committee 2018-2019 En Christo Homeless Meal Delivery 2006-2007 Kings and Queen International Volunteer Committee 2019 Miss Spokane for America 2019 BuildU Girl Gang volunteer 2019 NBC Bible Study facilitator 2020 1004 E $th Ave �,I Spokane WA EMBRA N� GTON 99202 Ph.,509-381.5370 p @gmail.com 509-251-1052 lEmt�rac+e~ufa,c�rg Kevin Parker kevintharles arker Embrace Founder/Board Member Owner/CEO Dutch Bros. Coffee Spokane Visiting Instructor, Whitworth University Volunteer History: Gonzaga School of Leadership Studies Young Life Regional Board Whitworth President's Advisory Committee Congresswoman McMorris Rodgers Advisory Board YMCA Boys and Girls Club Generation Alive SNAP Development Committee Bryce Wilkinson bcwilkinson@watrust.com 509-590-6477 Embrace Board Member Vice President of Commercial Banking Washington Trust Bank Volunteer History: Board member of Goodwill Industries Board member of the College Success Foundation Junior Achievement volunteer Past Advisory Board Member for Olive Crest Past Board Member for Washington Business Week Past Board Member for the Chase Youth Foundation Principle Staff: Dr. Scott Ferguson Executive Director Alene Alexander Director of Programs Becca Horn Office Manager To the City Council of Spokane Valley, My name is Erik Larson, arid I am the head supervisor for the DCYF Home finder's ran i i. I have a long-standing working relationship with Embrace Washington and fully support this Sleep Safe initiative. We are seeing a rising number of foster children going into care as our schools and organizatiors open back up and desperately need more foster families to provide more homes in the Spokane Valley area. We hope that the city council members will see the direct and timely impact that this grant funding will have on the citizens of Spokane Valley to care for their most vulnerable children. Sincerely, DCYF Home finders Supervisor f, C f ' NSW Hann {=lnd el ;3uipi rvigcir I i Washington Stt4r I'►,:� a�4rtrmlow cifI 0� 1 " yO«C HH Ell FAMIILIF.S 315.W, Boo E, .500 pol,ani? Vr+;t:, 93201 Gail— f[i9.1496.6327•/Far; 41601 liral WASIINGTON 2021 City of Spokane Valley Social Services Grant Proposal CERTIFICATION VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of,subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) c.0 l 1 „— c,,t__S Dv'1 Title: 1C t t� t 1 cQ'4Uc _ Date: ()V/ /2/ 2o- I City of Spokane Valley Request for 2022 Grant Page 6 of 6 II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. IV.. SCOPE-OF-WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather-related constraints? f. Brief history of event or organization. If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. BUDGET Please provide a detailed budget for the use of your requested funds. This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. As it is common for awarded amounts to be less than the amount requested, please provide information on how your program's budget'will be adjusted if the awarded funds are less than requested. If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. VI. METRICS What are the specific goals for the use of the grant funds? How do you measure the successful use of your grant funds? What specific impact will the grant funds have on your program?What methodology will you use to determine if you met your goals? For social services type grants, it would be appropriate to indicate how the program measures the service that is being provided to the citizens of the City of Spokane Valley. For economic development type programs, these should be indicators that you can show a direct benefit to the economic health of the City. Upon grant closeout this should be the focus of the required post grant reporting. City of Spokane Valley Request for 2022 Grant Page 5 of 6 CITY OF SPOKANE VALLEY, WA 2022 Economic Development and Social Services Grant Application Instructions General: Each year, the Spokane Valley City Council includes funds in the annual budget to help support economic development activities and/or social service efforts directly benefiting the citizens of Spokane Valley. We are currently seeking applications from qualified non-profit providers of such services for funding in our 2021 budget. Organization must be organized under Internal Revenue Code sections 501(c)(3) or 501(c)(6). General Requirements: • In order to qualify for grant funds, the agency must be a qualified 501(c)(3) or 501(c)(6) organization. • Agency must provide 12 copies of the completed attached application. Other materials intended to further showcase your agency, project, or mission are allowed to be included with the application; if included, provide 12 copies of each. As all materials will be inserted into standard three-ring binders, all materials should be unbound and three-hole punched. • Grant funds should not be used to fund capital assets such as buildings and vehicles to avoid questions relating to insurance and liability. • The applying agency will be required to prepare a presentation of no more than 5 minutes on the request to the Spokane Valley City Council on September 21, 2021 at 6:00 pm in Council Chambers at City Hall. If you plan to distribute handouts at this meeting, 12 copies of the handout must accompany your proposal on the August 13, 2021 deadline. If you wish to use presentation materials with a program such as PowerPoint, all files must also be included with the proposal and presentation handouts by the application deadline of August 13, 2021. Please note that due to the COVID-19 pandemic, guidelines may change regarding in- person public meetings. We will keep applicants updated if changes become necessary to the process or location of presentations to the City Council during these uncertain times. City of Spokane Valley Request for 2022 Grant Page 1 of 6 Schedule of Grant Application Events: Following is the proposed schedule for the Grant Application Process (Note: specific dates may be adjusted by the City to meet unexpected circumstances): Notice placed in newspaper and media and grant package available July 16, 2021 Grant application must be received at City Hall no later than 4:00pm (applications received later than this will not be considered) August 13, 2021 Applicant presentations to City Council September 21, 2021 City Council motion consideration for 2022 awards October 26, 2021 Award/regrets letters sent out to applicants November 2021 Contracts between City and grant recipients to be completed December 31, 2021 Date upon which grant awarded programs must be completed December 31, 2022 Post event reporting due to the City January 15, 2023 Project Management and Grant Administration: The City of Spokane Valley Finance Department will issue contracts for approved grants, reimburse expenses, and monitor contract compliance. Applicants shall be reimbursed for documented costs, as outlined in the application, up to the amount awarded. Selection Process: Each application will be reviewed by the Finance Department to ensure all required portions of the application are included and that the applicant is an eligible entity. All complete applications from eligible entities will be provided to City Council for determination of award. All applicants are expected to make an oral presentation to City Council. This allows the applicant to better explain their program, as well as affords council the ability to better understand the proposed services. Following the presentations, Council will decide at a later meeting, based on a methodology of their choosing, the amounts of each award. Upon finalization of the awards, each applicant will be notified of their awarded amount. Staff will then consult with applicants of approved projects to develop contracts and scopes of work. After the applicants and the City have signed the contracts, staff will notify applicants to proceed. It is very important that applicants are aware that upon being awarded a grant: 1. The grantee must sign a contract with the City. 2. All contracts are reimbursement based; i.e., the grantee must expend funds on approved items and then seek reimbursement under terms of the governing contract. Grantee will not be reimbursed if information requested by the City (prior or current year) has not been provided. Approved items are those that were outlined by the applicant in the application and oral presentation. 3. The Finance Department will confirm that applicants submitted a report on 2021 activities to the City, if a grant was awarded. Only after these steps are complete is a project grantee authorized to be reimbursed for costs. City of Spokane Valley Request for 2022 Grant Page 2 of 6 Other Information: Insurance: As part of its contract for performance, the City requires contractors to maintain liability insurance in the amount of $1,000,000 and name the City as an additional insured on its liability insurance policy. Proof of such insurance must be submitted with the contract, or before funds are released. Contract: The City will utilize a standard contract for City-funded grant activities. Payment: Normally, payment is provided once per month or quarter as a reimbursement of expenses, upon receipt of an invoice including appropriate attached backup for the expenses that were incurred. Equal Opportunity: No individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state or federal law. Reporting Requirements: Upon completion of the grant program or the year, grant recipients are required to provide a written summary of their program. The focus of the post grant reporting is to provide the council and citizens information on how the city funds were used. The focus should be on the actual impact these funds had on the citizens of the City of Spokane Valley. A comparison to the planned impact as detailed in the metrics section of your application. The written report will be provided to City Council and the public. Failure to comply with the reporting requirements may affect your organizations ability to effectively apply for future awards Additional Information: Additional information which may be required by a change/interpretation in state law may also be required from the applicant. Proposal Submittal: Please submit 12 copies of your application information no later than 4:00 pm on Friday, August 13th, 2021 to: City of Spokane Valley Finance Department Sarah Farr, Accountant/Budget Analyst 10210 E. Sprague Avenue Spokane Valley, WA 99206 City of Spokane Valley Request for 2022 Grant Page 3 of 6 CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 13th, 2021 before 4:00 p.m. Applicant: Greater Spokane County Meals on Wheels Phone: (509) 924-6976 E-mail info@gscmealsonwheels.org Address: 12101 E. Sprague Ave City: Spokane Valley State: WA Zip 99206 Applicants are: Non-profit X Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c0(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Janet Dixon Phone: (509) 418-2186 Email Janetd@gscmealsonwheels.org Address: 12101 E. Sprague Ave City Spokane Valley State WA Zip 99206 Amount requested: $60,000 Applicant's match: $263,880 Total project budget: $323,880 Is this a new or continuing activity? Continuing City of Spokane Valley Request for 2022 Grant Page 4 of 6 II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather-related constraints? f. Brief history of event or organization. If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. BUDGET Please provide a detailed budget for the use of your requested funds. This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. As it is common for awarded amounts to be less than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. VI. METRICS What are the specific goals for the use of the grant funds? How do you measure the successful use of your grant funds?What specific impact will the grant funds have on your program?What methodology will you use to determine if you met your goals? For social services type grants, it would be appropriate to indicate how the program measures the service that is being provided to the citizens of the City of Spokane Valley. For economic development type programs, these should be indicators that you can show a direct benefit to the economic health of the City. Upon grant closeout this should be the focus of the required post grant reporting. City of Spokane Valley Request for 2022 Grant Page 5 of 6 VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) D, 7-) Title: `21 �G22 Date: .Z/ City of Spokane Valley Request for 2022 Grant Page 6 of 6 "When my wife had her third stroke we were desperate. It looked like a care center was our only choice. But you helped us make it through for a year and a half, until we could cook for ourselves. Thank you for being there!"Bob "I needed to rely on help from Meals on Wheels after surgery. What a Godsend your program is."Bev History of Greater Spokane County Meals on Wheels Our organization started with a peanut butter and jelly sandwiches and some kids with who wanted to spread kindness to their elderly neighbors in the Spokane Valley. In the summer of 1975, the youth group of United Methodist Church came up with an idea to make sandwiches and deliver them to older people in their neighborhoods. That simple act of kindness has grown into a County-wide organization that served 6, 252 individual seniors in 2020. Mission Our mission is to prolong the ability of elderly in Spokane County to remain living independently in their own homes by providing nutritious meals, daily health checks and companionship. Vision Statement To allow every senior to live their life with dignity and respect without the fear of hunger or loneliness. Project Summary In 2000, we delivered 44,280 meals in the valley and in 2020, we delivered over 100,000. This represents an increase of almost 214%. in 2020, we saw a 43% increase in the need for our services alone and the implications are serious. A growth statistic such as this in the "for-profit world" would be cause for jubilation. In our "non-profit world", its cause for concern. We will be able to continue meeting the growing needs of these people, who represent our mothers and fathers? Only as long as we have the full support of the communities our clients have served so long and faithfully. The Scope of our Project To be homebound and unable to prepare your own meals produces more than just physical hunger. To live within the confines of the walls of your own home, to be starved for human companionship, to have your world shrink to tiny dimensions, this is what it is like to be truly alone . When the Greater Spokane County Meals On Wheels volunteer comes, they bring more than just food. They bring human companionship and a ray of light from the outside world. The food is important, but this invisible gift is invaluable. These "invisible gifts" are brought daily to over 200 homebound elderly in the City of Spokane Valley where the long predicted "Graying of America" has hit in full force. The goal of Greater Spokane County Meals on Wheels is to keep our elderly friends independent and in their own homes for as long as possible. It is proven statistically that people who have the support necessary to remain in familiar surroundings, with their dignity and independence intact, live longer than those forced into institutionalized surroundings. We receive partial funding for only half our homebound clients from the federally funded Older Americans Act. As our program costs increase, we are forced to privately subsidize the majority of our clients and our annual operating expenses have increase 1569% in the last 20 years. As there is no indication that the additional funds will have received will be available from the Older Americans Act in the future, our request for your support of our frail elderly friends is essential. The people of the Spokane County have responded magnificently to our plea for help. Over 275 volunteers a week donate their own vehicles, gas, and time to bring a hot meal and human companionship to our frail neighbors. Our volunteers' commitment and loyalty is outstanding evidenced by the fact that GSC Meals on Wheels did not miss a single delivery during the pandemic. Despite restrictions and safety precautions, our volunteers never complain because they know how much they are needed and appreciated by those they serve. Special dietary needs are common among the elderly, with the onset of conditions such as geriatric diabetes, arteriosclerosis, high blood pressure, cancer, the loss of teeth and the ability to chew. We are working hard to meet these needs as well as grinding or pureeing food when necessary but these individualized orders take extra time and money to assure each senior receives the nutrition they deserve. We have always given our clients a chance to contribute to the cost of their meal with voluntary donations. Over 47 % of our clients contribute something to pay for their meal even they know that they would never be refused service for not contributing. They value our program so highly they are willing to do ail that they can to ensure our continued success. Item Description Total Food Bulk food and meal packs for $5 per meal X 7 days a 174 City of SV seniors week x 52 weeks a year x currently not paid for by OAA 174 clients funding Total $316,680 Administrative (non-salary) Copying, filing, assessments 2,400 preparation, route sheets preparation insurance, computer usage Building and Equipment Waste management, rent, 1,600 Rental (at 33%) utilities Supply Costs Trays, wrap, napkins, 3,200 silverware, cooler and heater bags Total 323,880 METRICS Our total budget for 2022 is $2,200,000 of which we must raise $1,100,000 from community donations to maintain our current level of service. The City of Spokane Valley's support of our program will enable us to ensure continued meal service for our homebound friends, many of whom are trying to eke out an existence on less than $1,000 a month. You would be providing a very significant contribution towards helping us to preserve the dignity and independence of our rapidly increasing elderly population. We at GSC Meals on Wheels look forward to creating a partnership that will maintain a healthier life-style for those who have worked so many years to build a Greater Spokane County. A Snapshot of Our Typical Client in Spokane Valley One out of every four persons over the age of 65 in the United States suffers from malnutrition. The malnourished take 40% longer to recover from illness and have 2-3 times more complications. The Spokane Regional Health District publishes statistics on seniors who receive home delivered meals that indicate: 46% eat only one meal per day 85% are age 75 or older 85% live alone 85% need assistance to leave home 97% have a loss of function in average daily living skills to take care of themselves such as cooking, shopping, cleaning, etc. 57% do not always have enough money to buy food. 76% of the people we serve has an income of less than 150% of the Federal Poverty level. Aging and Long Term Care of Eastern Washington projects a 9.19% increase over the next 5 years in population growth of persons over 60 for the City of Spokane Valley. This is higher than the state average and the need for home delivered meals is likely to increase proportionately. GSC Meals on Wheels Principal Staff Executive Director— Jeff Edwards Jeff recently joined Greater Spokane County Meals on Wheels as the Executive Director. He was familiar with the mission of the organization having served as the Executive Director of the Corbin Senior Center for four years prior joining GSC Meals on Wheels. Director of Food Services — Jerri Horton Jerri has been in the food service industry for close to three decades having had her own restaurant for seven years before she began at GSC Meals on Wheels in 2001 . She became • • Meals on Wh /8@ " Greater Spokane County 2021 Board of Directors President Chris Thosath Wheatland Bank Secretary Joan Kilian Kilian Retired Treasurer Stacey Spohr Itron Vice President Jamie Albertini Northwest Bank Alan Curryer Rockwood Retirement Communities Dr. Helen Schmidt Eastern Washington University Bruce Andre Business Owner Grant Person Retired Business Owner Rick Waldt Sodexo Management Services, Retired Anna Tresidder, PHD Spokane County Health District Ty Strahl Lifestage Mark Henry Retired Mark Strahl Lifestage Tyler Lloyd McNiece Wheeler Attorneys 2021 Budget 2021 � Ordinary Income/Expense Income ALTCEW Meals on WI1( .:� Title Ill-B 9,760.00 Greater Spokane County Title III-C-1 349,103.00 Title III-C-2 416,134.00 NSIP Cash 150,392,00 State HD Fund-SCSA 38,505.00 Total ALTCEW 963,894.00 CDBG Spokane County 52,500.00 Total CDBG 52,500.00 Medicaid Reimbursement Programs 145,000.00 Commercial Contracts Basic Food Outreach 15,842.00 Spokane Valley 15,900.00... Better Health Together 1,000.00 Fundraising Community&Church Donations 5,000.00 Cooking For A Cause 40,000.00 Direct Mail 25,000.00 Fundraising-Other 2,000.00 Giving-Corporate 30,000.00 Giving-Foundation 50,000.00 Independence from Hunger 500.00 Individual Donations 150,000.00 March for Meals 15,000,00 Marketplace 500.00 Outreach 100.00 Road Rally 20,000.00 Total Fundraising 338,100.00 Participant Contributions 150,000.00 Liquid&Supplement Meals 6,000.00 Interest Earned 5,000.00 Other Income 46,000.00 Total Income 1,739,236,00 Gross Profit 1,739,236.00 Expense General Holding Employee Reimbursement Salaries &Wages 760,000.00 01+0482021 Board Approved Budget Projected 2021 Budget 2021 Personnel Benefits 112,000.00 Operating Supplies Food Costs 425,000.00 Kitchen Supplies 75,000.00 Liquid Meals&Supplements 6,000.00 Total Operating Supplies 506,000.00 Small ToolsfMinor Equipment 5,000.00 Program Support Services 18,600.00 Communication 12,000.00 Meal Delivery Costs Bus Passes 9,760.00 Mileage Reimbursement 16,000.00 Vehicle Expenses 7,500.00 Total Meal Delivery Costs 33,260.00 Advertising&Marketing 15,000.00 Rental&Leases 27,000.00 Unreimbursed Expenses Depreciation 45,000.00 Total Unreimbursed Expenses 45,000.00 Insurance 23,000.00 Office Supplies 8,000.00... Utilities 35,000.00 Repairs&Maintenance 12,000.00 Printing 2,500.00 Dues, Subscript&License 10,000.00 Training,Conferences,Travel 2,000.00 Bank Fees,Interest&Penalties 2,500.00 Postage 15,000.00 Fundraising Supplies 6,000.00 Professional Services 45,000.00 Taxes 500.00 Admin Allocation Total Expense 1,695,360.00 Net Ordinary Income 43,876.00 Other Income/Expense Other Income In Kind Donations 660,000.00 Total Other Income 660,000.00 Other Expense In Kind Expenses 660,000.00 01+0482021 Board Approved Budget Projected , 2021 Budget 2021 Total Other Expense 660,000.00 Net Other income Net Income 43,876.00 01+0482021 Board Approved Budget • • ph,,,dsh Meals on vvh is ee (6691Greater Spokane County BOARD RESOLUTION Whereas Greater Spokane County Meals on Wheels shall continue to operate and provide services to the community; Whereas authority to contract with funding sources shall be needed for Greater Spokane County Meals on Wheels to continue its operation; NOW THEREFORE, BE IT RESOLVED that the Board of Directors of Greater Spokane County Meals on Wheels hereby authorizes Jeff Edwards, Executive Director to act on behalf of Greater Spokane County Meals on Wheels in entering into any agreement with the City of Spokane Valley; and to sign for and perform any and all responsibilities in relation to such agreement. Approved: (Date) Jo lion Secretary, Board of Directors Page 1 of 1 IRS Uopnrimenl of the TreRsury 117t &II 1�1A7 In#uroiul Rovcisue Scrvlcc P . O. Box 2508 , Room 4010 In reply refer to: 4055289886 Cincinnati OH 45201 Nov . 21 , 2016 LTR 4168C 0 91-1042546 000000 00 00025919 BODC: TE GREATER SPOKANE COUNTY MEALS ON WHEELS • PO BOX 14278 SPOKANE VLY WA 99214-0278 032644 Employer ID Number : 91-1042546 Form 990 required: Yes Dear Taxpayer: This is in response to your request dated Oct . 18, 2016, regarding your tax-exempt status. We issued you a determination letter in February 1983, recognizing you as tax-exempt under Internal Revenue Code ( IRC) Section 501(c) (3) . Our records also indicate you 're not a private foundation as defined under IRC Section 509(a) because you ' re described in IRC Section 509(a) (2) . Donors can deduct contributions they make to you as provided in IRC Section 170 . You' re also qualified to receive tax deductible bequests, legacies, devises, transfers , or gifts under IRC Sections 2055, 2106 , and 2522. In the heading of this letter, we indicated whether you must file an annual information return . If a return is required , you must file Form 990 , 990-EZ, 990-N, or 990-PF by the 15th day of the fifth month after the end of your annual accounting period. IRC Section 6033(j) provides that, if you don't file a required annual information return or notice for three consecutive years, your exempt status will be automatically revoked on the filing due date of the third required return or notice. For tax forms, instructions, and publications, visit www.irs.gov or call 1-800-TAX-FORM (1-800--829-3676) . If you have questions, call 1-877-829-5500 between 8 a .m. and 5 p.m. , local time, Monday through Friday (Alaska and Hawaii follow Pacific Time) . 4055289886 Nov . 21 , 2016 LTR 4168C 0 91-1042546 000000 00 00025920 GREATER SPOKANE COUNTY MEALS ON WHEELS PO BOX 14278 SPOKANE VLY WA 99214-0278 Sincerely yours, Jeffrey I . Cooper Director, ED Rulings & Agreement .k. . : gt) ,::i - r � , ,� tea. 1 ,, , �]y�� 1 / . r • if 0 .• ,--- - • . r • ,...,..-.4-a-, • r_ • ,, DA06 - ibr..0"f . . •• -.. , 4'": :... .., . . • ,, ..._ . • mot_ • • • • • • • �, M ____ ,,,, ' 'ice, • • 2020 �`__ • ANNUAL REPORT 1114.411110 Meals on Wheels Greater Spokane County A Message from the Executive Director To say that 2020 was a year without precedent would be an under- _ statement.COVID-19 posed challenges for all sectors of society and Greater Spokane County Meals on Wheels was no exception.However, what the sum of this annual report represents is the discernible truth ` that GSCMOW has exited 2020 stronger than it went in.As such,senior i nutrition throughout Spokane County is more secure and our organiza- Anewtion stands ready to meet the challenges of the next decade. Prior to COVID-19,we were already gearing up for what we knew to icak be a demographic boom in the senior population in Spokane County set to take place over the next decade.The pandemic served as an ! ),;:-)1' early stress test of this infrastructure.We discovered strengths over the i ; 4 /.`` j' past year as well as weaknesses we needed to shore up.The presence . `it of emergency funding allowed us to meet the increased need during + , t the pandemic as well as shore up vital infrastructure for the future.Our !i` board was very intentional in pursuing short-term spending that would Jeff Edwards have a long-term impact. COVID-19 also made it abundantly clear that there is no backup plan in Spokane County to the service that GSCMOW provides.If our volunteers,staff,and donors did not rise up to meet this need there was no one else to do it in our stead.I've always said that it is true that our seniors find themselves in a season of life where they need a little help.However,we must never forget that this is only after a generation and lifetime of them helping everyone else.The seniors we serve built this community,educated us,and provided for us.They very much deserve to know the joy of a meal each day and because of the improvements and support we experi- enced during this tumultuous year,Greater Spokane County Meals on Wheels will be there to ensure that this is so in the years and decades to come. I want to invite each and every one of you to survey the impact of 2020 and partner with us in pursuing a future without precedent for Spokane County's senior community. 6Zeto-c...0-e---- Our Mission Our Mission is to prolong the ability of elderly in Spokane County to remain living independently in their own homes by providing nutritious meals,daily health checks and companionship. Vision Statement To allow every senior to live their life with dignity and respect without the fear of hunger or loneliness. U.S.A. 1� Ckl WITH 12,000 MORE 79 Average life Iraturning 60 each day YEARS expectancy today 1 IN 5 AMERICANS is 60 or older This population is set to 58 MILLION NEARLY DOUBLE BY 2060 1 • History = In 1973,a youth group at a local church were concerned about their grand- , /-:1-C111-111----- .. • ra • 3i. • parents and elderly neighbors getting enough to eat.That act of kindness was ; 1 the start of the Greater Spokane County Meals on Wheels. Parents ended up ,, , • • taking over for the kids as time wore on and with the help of a local attorney, Jim Frank,the group filed the paperwork to become a nonprofit charity on m October 11,1979. Norma Trefry was a parent of one of those giving teenag ✓X r + ers and for the last forty years she has remained a part of the organization as a driver and a champion. y '• Norma has seen GSC Meals on Wheels grow from a valley-based group of vol- unteers into a countywide resource with a commercial kitchen and over 1,800 • square miles to cover each day. • Norma At the heart of the organization is still the desire to make sure seniors in our community have a nutritious meal and some- one to check on their welfare and well-being. In 2020,Norma officially"retired"from volunteering at GSC Meals on Wheels. We owe a huge debt of gratitude to her and the other founding members of the group,including the members of the youth group,who saw a need and became the solution. Their dedication to the seniors in their neighborhood is still at the heart of what we do at GSC Meals on Wheels and we are so glad to be able to continue their mission. Who We Are We provide: •Long-term preventative services,including nutrition,socialization,safety checks and connections to community services. •Short-term post-discharge services,including nutrition,socialization and safety checks.Customizable depending on the needs of the provider. 1,800 Miles GSC Meals on Wheels volunteers deliver to all of Spokane County including the City of Spokane, Spokane Valley,Airway Heights,Deer Park,Cheney,Fairfield and Rockford as well as the unincorporated part of the county. 253,856 Total meals served in 2020. 252 Number of volunteers. 54 Number of hot meal home delivered routes. 91% Clients that receive home delivered meals and say it allows them to have enough food to eat. 81%n Clients that say receiving home delivered meals helps them to remain living in their own homes. 20,600 Volunteer hours donated yearly.(Equates to 515 forty hour weeks). 90% Clients who feel that receiving Meals on Wheels has improved their overall health. 43% Increase in meals requested in 2020. 4,379 Liquid Supplements delivered in 2020. 201,623 Home meals delivered in 2020. 6,252 Individual Seniors served in 2020. 47,854 Diner's Choice Meals provided. 2 Rural Outreach "More Than a Meal" Initiative In 2020,Kaiser Permanente began a project that focused on reach- ing seniors in rural areas across the state of Washington. "More Than a Meal"is an initiative that allows organizations to build infrastructure in • rural areas that are typically underserved. Greater Spokane County Meals on Wheels was one of five agencies in 6 -., the state selected to receive funding and the only agency from Eastern / Washington asked to take part. -�= r+ I Si23 w The partnership has provided resources to reach isolated seniors on 1 the West Plains and in the North and South unincorporated parts of the IT , `1 county to ensure that they do not need to make the perilous choice Oi i between staying home and safe from the virus and eating a meal on any given day. Kaiser Permanente's commitment to pursuing a social outcome has allowed GSC Meals on Wheels the chance to expand our efforts in a measurable way to serve the farming communities and small towns that make up a large portion of Spokane County. "More Than a Meal"Social Impact on the Rural Community *In June of 2020 before the campaign started,we were serving 448 rural seniors. •At the height of the pandemic in November of 2020,1,028 rural seniors were signed up for the GSC Meals on Wheels Program.An 130%increase. •Currently there are 780 rural seniors-a 75%increase from June of 2020. New Vehicles -I.ol, , • 41401111111161- : „ '` 1#1 ,i- dersppkar 0 Cnunty '�{rc l IDe) \.----„,,,,„ . y ..r+ 3i.,,UI a._ ,. ,,,,,,.......1 .Y,. Dodge Vans: Our thanks to Meals on Wheels America,Dishman Dodge,ALTCEW,Rhino Floor Liner •;,�; Subaru Forrester: Our thanks to Auto Nation Subaru and ALTCEW ,4Y •43%of our clients in 2020 were seeking meals from us for the first time. •90%of our recipients report having 3+health conditions. •58%of our clients live alone and many only see our volunteers on a given day. 3 Our Clients • 1 tif t.? fr . In 2020,Greater Spokane County Meals on Wheels served 6,252 clients through ' 4,' '= y r4,„ various programs. While most everyone knows we deliver fresh,hot meals to seniors : M'' - in Spokane County,people are often surprised at what our real purpose is. . 1• E • r The mission of GSC Meals on Wheels is to make sure seniors can stay in the home they love surrounded by the people and things they love. Included in each delivery is a friendly smile and a quick wellness check. Blankets,pet food,personal items like toilet paper and shelf-stable meals may also be included in that day's delivery. ' Lillie We also bring with us information about other agencies that can help shovel a walk,install a smoke detector and provide transportation. While we are giving,we are also receiving. Clients like Lillie shared a milestone event with us—her 100th birthday. Due to COVID,it was not a traditional party but it was still wonderful to share a special moment with her. GSC Meals on Wheels is about connecting our clients with the resources they need to remain in their home. Our mission is to prolong the ability of the elderly in Spokane County to remain living independently in their own homes by providing nutritious meals,daily health checks and companionship. The visit from our delivery driver can mean the difference between independent living at home and an unwelcome transfer to a costly long-term care facility. •One in four of today's seniors lives alone, increasing their chances of high blood pressure,diabetes and heart disease. •GSC Meals on Wheels deliveries help to avoid unnecessary hospitalizations,reduce hospital readmissions and helps meet post-discharge needs through daily nutrition. Volunteers - - Greater Spokane County Meals on Wheels has always relied on volunteers. They are '. the connection between our kitchen and the clients who need our help. Hot meals , • are delivered each day with a warm smile along with a quick eyes-on wellness check. • • That personal connection and social interaction is the hallmark of what we do and y one of the hardest things we had to give up once the pandemic hit. We immediately ...\ , ' began to work at keeping our seniors healthy by reworking our delivery protocol to include social distancing,a firm policy of not entering the home,mask wearing and Bryan hand sanitizing. . . . . . . .. COVID-19 also meant that a portion of our volunteers needed to step back. Their age or medical history meant they also needed to shelter-in-place. This created a desperate need for volunteers and nearly 100 caring and compassionate support- ers like you answered the call—neighbors helping neighbors.Volunteer opportunities still exist! Check out our website at GSCMealsonWheels.org/Take-Action for more information. Bryan sells real estate. He also"sells"Greater Spokane County Meals on Wheels. Bryan has only been driving with GSC MOW for a year but he has brought a lifetime of relationships and connections to our agency that have helped us expand our reach and effectiveness in many ways. His reason for volunteering was when he saw his grandmother decline after she was moved into a facility. Whatever reason someone has to volunteer at GSC Meals on Wheels,they will discover an incredible opportunity to meet their senior neighbors and experience first-hand how sharing their time is changing a life. 4 Financials 10.3% ADMINISTRATIVE 5,6% 9,6% NSIP 26% 1.7% OTHER INCOME OAA/ALTCEW FUNDRAISING 5.1% PARTICIPANT CONTRIBUTIONS 18.5% FUNDRAISING ' r 1.3% 5%° / WA STATE BASIC FOOD FUNDS 1/1 2.3% :4-4.41.144111111:1111111:-- COMMERCIAL / _.__.� CONTRACTS 6% 23.2% 88% MEDICAID 2% COVID NUTRITION CGDGIGOVT EMERGENCY PROGRAMS INCOME EXPENSES NSIP $166,783 Administrative $241,800 OAA/ALTCEW 767,103 Fundraising 39,200 WA State Funds 38,522 Nutrition Programs 2,057,000 COVID Emergency 685,525 CGDG/Govt 57,969 Medicaid 177,269 Commercial Contracts 69,290 Basic Food 14,373 Fundraising 546,671 Participant Contributions 149,444 Other Income 282,601 WASHINGTON STATE WASHINGTON'S SENIOR POPULATION STRUGGLES WITH HUNGER AND ISOLATION 21%of WA population are seniors Att 1 '�' s10% of those seniors are at risk of malnutrition1 IN4 SENIORS•LIVES�►ALONE ,'+t MEALS ON WHEELS CAN SERVE A SENIOR FOR AN ENTIRE YEAR l FOR THE SAME COST AS JUST ONE DAY IN A HOSPITAL 1YEAR 1DAY 5DAYS OR 10 DAYS IN A NURSING HOME 5 • Corporate and Community Support I:. Each week our neighbor around the corner,Spokane Valley Grocery Outlet,arrives with a forklift that is loaded down with cases of bananas. Like clockwork,the delivery shows up and we send them out with our drivers to clients. Fresh fruits and vegetables are a rare commodi- . ty for someone who has difficulty making it to the grocery store. Spokane Valley Grocery Outlet is just one of the long-time friends who have helped us in good times and bad. Through event sponsorships,corporate giving and community partnerships,we rely on the businesses and civic organizations across Spokane County to help us face the challenges of an uncertain economic time,and to keep on delivering. Corporate Donors Acme Concrete Paving Inc. Horizon Credit Union Retired Public Employees Council Chapter Aging and Long Term Care of Eastern Hospice of Spokane 13 Washington Huskybilt Model Trucks,Inc Rhino Floor Liner Ambacher Insurance Inland Empire Paper Company Rockwood Retirement Communities AutoNation Subaru in Spokane Valley Inland Imaging Ron's Drive-In Banner Bank Institutional Processing Services LLC Rotary District 5080 Banner Fuel Itron Senior Action Network of Eastern Wash- ington Blue Sky Distributors Inc. Kindred at Home Senior Helpers Bulldog Rooter Kroger Burton Construction Soroptimist International of Spokane Lilac Residents Assembly Spokane County United Way Bright Fund Meals on Wheels of America Caruso's Sandwiches and Artisan Pizza Spokane Packaging Movher Spokane Regional Labor Council Cheney School District#360 Mt.Zion Holiness Church Christian Men's Golf LeagueSpokane Transit Authority Nate's Seal Smart Spokane Valley Grocery Outlet ControlFreek Inc Neptune Society Core Transport LLC Spokane Valley Mall New Earth Group of Companies Inc Spokane Valley Newcomers Club Dishman Dodge Northtown Mall Divine Corporation Spokane Valley United Methodist Church Nina Cherie Couture State Farm-Jamie Bowman Empire Cycle&Powersports NW Farm Credit STCU Eric Etzel Choice Realty Opportunity Management Co.Inc. St.John Vianney Catholic Parish Express Employment Professionals A.I.S. Orchard Crest Retirement Inc. Sturm Heating,Inc Fairwoods Retirement Village Otis Orchard Women's Club Sun City Church Fireweed Professional Services Papa Murphy's Target Corporation Greater Spokane Elks 228 Peaks and Plains Medical The Spokesman Review Greenstone Pegasus Senior Living (South and North) Tom Engdahl Video Productions Grocery Outlet Downtown Pepsica United Healthcare Services Grocery Outlet Spokane Valley Primesource Credit Union Urban Settlements Gus Johnson Progressions Credit Union Vertical Options Elevator Services Haakon Industries Randall&Hurley Wagstaff Holistic Physical Therapy Rastro Graphics WA Federal Credit Union Wheatland Bank • • e Greater Spokane County Meals on Wheels operates on a unique private-public AV�1 J\ j partnership that is a cornerstone of Meals on Wheels organizations across the � � ? country. For more than 50 years,the Older Americans Act(OAA) has been the LONG primary piece of federal legislation supporting the social and nutritional needs of TERM re our country's most at-risk seniors.Fifty percent of our budget comes through the OF EASTERN WASHINGTON act that is administered by Aging and Long Term Care of Eastern Washington. This partnership allowed us to quickly restructure our daily operations and give us the capacity to meet a surge in demand for our services due to COVID-19. 6 Foundations Every morning as the sun rises,our kitchen crew + arrives at our commercial kitchen on Crestline to ;t i~ '.,l ' make the day's meals. The hard work of creating eye * ilift `ti '�'�" and packaging up thousands of meals each week tells of their dedication. =_" In 2007,we purchased our commercial kitchen : u - from the previous company that created our meals. . ' � '� : l�`. Included in the purchase was the equipment,and :ti •t as we doubled the number of seniors who needed '. =+ these fresh cooked meals,the wear and tear on ours. t f ', "' equipment started to show. Our slicer stopped slit _ - ` .` �- ing,and our industrial mixer stopped mixing. While '• i-1,�..r1 many foundations focused on the immediate nee • d -,�.--• . of supplying food,many also helped us update 1 crucial pieces of equipment and infrastructure that Ilk will allow us to head into the next decade of being , 1 Spokane County's senior meal maker. Anderson/Perry Charitable Fund Liberty Mutual Insurance Foundation • Avista Foundation Miller Living Trust City of Spokane Valley Rhode Island Foundation Colley Living Trust Safeway and Albertsons Foundation Gilchrist Living Trust Spokane Valley Chamber of Commerce Inland Power Foundation Stanley and Martha Livingston Fund Innovia Foundation Warga Living Trust I.S.&Emily Fetterman Foundation Washington Federal Credit Union Foundation Kaiser Permanente Foundation Meals . ��'�°'' RIM , ,+r Timeline ` ,, ` 5 AM 9 AM 10:30 AM 11 AM Kitchen Meals are ready to be Meals are delivered to drop off Volunteer drivers pick up meals opens. sealed in containers. points around the county. and begin deliveries to clients. •Our in-home meal participants are provided with one hot meal per day,5 days per week with frozen meals for weekends and liquid nutrition as needed. •These meals meet the dietary guidelines set by the Older Americans Act Nutrition Program and are often tailored to meet dietary needs of a client. 7 • • Donors • • There are people that make an impact in our communities through their kindness and generosity. You may not know them. They choose to make their contributions • quietly,but they are a pivotal part of GSC Meals on Wheels'mission all the same. r One of our anonymous donors has helped our organization move forward over the last three decades. Recently,we were made aware that we will be a beneficiary . t "� �, when the time comes. While it's simple to do,this gift makes a powerful impact on • • our ability to serve seniors for years to come. As we move away from 2020,we can see more clearly the resiliency of people here in Spokane County as they faced an unprecedented crisis. The uncertainty of the first few months gave way to a united,supportive and kind community of people wanting to help those who needed a hand. It is our honor and privilege to serve the seniors that made Spokane County,our schools,our businesses and our neighborhoods great. it is only through the support of individuals that we were able to shift our daily routines to meet a constantly changing business model and continue to deliver daily meals. A complete list of our 848 individual donors is available on our web site at GSCmealsonwheels.org Ways to Support Greater Spokane County Meals on Wheels operates off of a public/private partnership with Aging and Long Term Care of Eastern Washington.As the local stewards of funds from the Older Americans Act,we strive to reach every hungry senior throughout Spokane County.Because of that public/private partnership with ALTCEW,we can take $0.91 cents of every private donor dollar and put it right to the mission and the meals as opposed to overhead. Financial Gifts Donate in honor of someone as a memorial at GSCMealsonWheels.org. Estate Planning Talk to your attorney about how to include a gift to our organization in your estate planning. Volunteering It takes approximately 1.5 to 2 hours,one day a week,to forever impact the lives of our most vulnerable seniors.If you are interested in volunteering as an individual,family,or business,you can start the process with this online application or email{volunteer email}for more information. Corporate and Business Partnerships Greater Spokane County Meals on Wheels works with Spokane County's generous business community to achieve our mission and assist organizations looking to make a sustained and measurable impact in our region through a variety of opportunities including Business Supported Team of Drivers,Cause-Related Marketing,Corporate and in-Kind Donations, and Employee Giving Campaigns. AmazonSmile Go to Smile.Amazon.com and select"GSCMealsonWheels"to help us receive a donation from Amazon after each order you place. Stock Donations Contact us to learn how to donate stocks to help fund our work. Giving Tuesday Support us on Giving Tuesday,one of the biggest days of the year for American charities.Donate at GSCMealsonWheels. org and announce your support on your favorite social media networks. Contact Janet in our Development Department at(509)418-2186 for more ways you can help deliver nutrition,compas- sion and dignity to seniors in Spokane County. 8 Additional Programs GSCMOW is a resource for those who have little or no support system.Your generosity has enabled us to implement a variety of ways to adapt and grow our programs to give seniors options for using our services that are meaningful and impactful. Grab and Go These are drive-thru food distribution centers that allow mobile seniors to stay in their car and social distanced. Basic Food One of the connections we provide our community with is assisting in applying for the Basic Food Program.,formerly known as Food Stamps.One of the connections we provide assisting in applying for the Basic Food Program.,formerly known as Food Stamps.Less than half of seniors(60+)who qualify for the Washington Basic Food Program use their available benefits and many seniors don't realize that income is not the only criteria that determines Basic Food eligibility.For example,some of your medical expenses can help you qualify for the program.GSC meals on Wheels has a dedicated staff member who helps anyone,not just people 60 and over,apply for the program,which offers monetary assistance in purchasing food. Blizzard Boxes,our emergency food kits,are pre-packed food boxes filled with shelf-stable food along with a card from an area student. Special Deliveries Bea called us when she found out we had toilet paper. The concern for the pandemic caused a shortage and as a homebound senior she was worried about how she was going to be able to get the basics.Once she signed up,she realized that we provided so much more than a meal. Seniors on the GSC Meals on Wheels program can request delivery of items including sanitizers,masks, hygiene products,shelf stable foods,pillows,blankets,fans and anything else they need to make sure they can continue to stay in the home they love with our assistance, Our deliveries provide not just for the body,but also the mind and heart. We deliver books and puzzles to keep our seniors mind's engaged along with birthday cards,notes from kids and Thanksgiving and Christmas gifts. This spring,we've provided plants to help bring a little sunshine indoors and a wonderful donation from Amazon has allowed us to send out cleaning supplies. AniMeals This donation-driven program makes sure seniorscan provide nutritious food to their pets without sacrificing their own health. Every Wednesday our volunteers bring pet owners not only pet food,but litter,beds,treats and other supplies seniors request. We even offer certificates for pet boarding for clients who need a short hospital stay. Diner's Choice Program After our senior congregate sites or Silver Cafes were closed for precautionary measures,we worked to sign them up for an inno- vative program called the Diner's Choice,which is funded by ALTCEW. Seniors in our rural areas can get 14 meal coupons every two weeks,and each coupon entitles them to a free senior takeout meal at participating restaurants.The program is designed for seniors who are mobile enough to leave their homes and enables us to make sure they are still getting the nutrition they need. An added benefit of the program was being able to financially assist local restaurants stay open in this difficult time. The program provided more than 47,854 meals to over 1,500 seniors in 2020. Bar(509) Harvester Pizza Factory Bene's IHOP Pryor's Biggies Restaurant Italian Express-South Hill Sala Thai Bob Mart Italian Express Salty Dog Eatery Bruichi's-Division Jenny's Cafe Senor Froggy Bruichi's Kalico Kitchen Senor Froggy South Hill Caruso's Sandwiches&Artisan Pizza KC's Take N Bake Senor Froggy-Spokane Valley -Spokane Valley Logan Tavern Sportsman Cafe&Lounge Caruso's Sandwiches&Artisan Pizza Lost Boys'Garage Bar&Grill The Garden Coffee&Local Eats Catered For You,Inc. Mamma Mia's Italian Restaurant&Catering The High Nooner—Downtown Dave's Bar&Grill Master's BrewHouse The High Nooner Fizzle Mulligans Park Inn The High Nooner-Spokane Valley Fredneck's Saloon&Beanery Pauline's Place The Mason Jar Hallett's Market&Cafe,Inc. Pita Pit The Otis Grill Harvest Moon Pita Pit-South Hill Waffles Plus 9 Community Response • l l' Despite the crisis,GSC Meals on Wheels never missed delivering a meal All • !l ,.in 2020. Our volunteers adapted to new methods of bringing a meal to it ti — 'A isseniors including no-contact,masking up and standing 6 feet apart. I! 0 r ',i w:,I4In March,we worked with STA to deliver frozen meals before we rill ' felt confident in adopting our new delivery standards. Staff worked vl, . • remotely and we turned to remote meetings to continue our work. • Events in 2020 were also altered to adhere to COVID restrictions. e 1 • • Our March for Meals in 2020 was the last event before global sanctionsr were issued and our other events including our volunteer appreciation • dinner and the Cooking For a Cause gala with SANEWA were cancelled. :-'10•40„, k,t, __: ii _ In their place,we had an online"Retail Therapy"auction and a GSC 'r, @ Meals on Wheels Birthday event that replaced a scheduled kitchen olliI - - "Open House:' Our thanks to everyone who joined these events remotely and allowed us to continue serving Spokane County seniors. i '! Y �, }. .. We look forward to seeing you in person again. • ..,4 l'ik 2020 Community Partners Community Driver Meal Maker ' IF of -ir . '1k'' lig Unitedlealthcare® HORIZON sunshine Community Plan CREDIT UNION -,:LT 1-1 5;Cr'TIES GREATER SPOKANE COUNTY GREATER SPOKANE COUNTY MEALS ON WHEELS IS THE AREA'S LARGEST MEALS ON WHEELS PROVIDER %��e@ Greater Spokane County Meals on Wheels Serves appx.20,000 meals per month to seniors and persons with disabilities Delivers meals across all Meals on Wheels -A-, 1800 square miles of Spokane County Greater Spokane County _ 47 Routes E] ,250 Drivers MEALS eWHSELS 10 Leadership Board of Directors Administration Chris Thosath—Wheatland Bank Jeff Edwards GSCMOW Board President Executive Director Jamie Albertini—Banner Bank Jerri Horton GSCMOW Board Vice President Director of Food Services Stacey Spohr--Itron,Inc. Janet Dixon GSCMOW Board Treasurer Director of Development Joan Kilian—Retired and Communications GSCMOW Board Secretary Bruce Bowcut Bruce Andre—Advertising& Manager of Business and Finance Marketing Photographer Alan Curryer— CEO,Rockwood Retirement Mark Henry—Retired Tyler Lloyd—McNeice Wheeler Attorneys Grant Person—Commercial Real Estate ..��'1' Broker/Developer 177:-----is' Dr.Helen Schmidt—Eastern Washington University 1' Mark Strahl —Lifestage ,' Ty Strahl—Lifestage Rick Waldt—Sodexo Management Services, Retired •••.. • 411 ce i ; ileig ‘ /..;:- iii titorl Eri or AIL ilk • • 8@l1"11111 Meals on Wheels Greater Spokane County 12101 E. Sprague Ave. Spokane Valley, WA 99206 509-924-6976 gscmealsonwheels.org Greater Spokane Valley 9,6Afti, ► ��' SERVE TO Rotary4 Arof CHANGE LIVES August 11, 2021 Sarah Farr Accountant/Budget Analyst City of Spokane Valley 10210 E. Sprague Avenue Spokane Valley,WA 9920 RE. Greater Spokane Valley Rotary Grant Application Dear Ms. Farr, Enclosed are the twelve copies of the application we submit for consideration by the City Council. As you will read,we have been providing books to some elementary students in the Valley for many years, although not able to address all needing schools. Because of COVID and our not able to generate fundraising events last year we are able to continue to provide $6,50o from our accounts. We would like to take this opportunity to expand our book giving to additional schools in need in the valley. We look forward to the opportunity to answer any questions later in September at the City Council meeting. Thank you for your consideration. Respectfully, Chris Baca President PO Box 14192 Spokane Valley, WA 99214 PROJECT APPLICATION DEADLINE: August 13'1', 2021, before 4:00 p.m. Applicant: Greater Spokane Valley Rotary Phone: 9o7-821-86o9 E mail CBaca999o1@Gmail.com _Address: 1725 North McMillan Lane City: _Spokane Valley State WA Zip 99016 Applicants are: Non-profit x Must be a nonprofit5ox(c)(3) or 50x(e)(6)or a public agency to be considered for funding. Contact Person(if different than applicant): Chris Baca Phone: —907-821-8609, E-mail CBaca9g90i@Gmail.c0zrf Address 1725 North McMillan Lane City Spokane Valley State WA Zip 99o16 Amount requested._$__24,o96_Applicant's match: _$_6,5oo Total project budget: $30,596 Is this a new or continuing activity? Annually- continuing II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? We are a community service organization, affiliated with Rotary International, and in service to the Spokane Valley Community. Mission The mission of the Greater Spokane Valley Rotary Club is to offer every Club member an opportunity to be involved to the degree they can in providing excellence in service to Rotary and our community. Description Our focus is primarily on the youth of the Valley and on the elderly. We provide financial support to organizations that serve the youth, such as the Boy Scouts,the Girl Scouts, and Daybreak. For the elderly of the Valley community, financial support is provided to Meals on Wheels and Spokane Valley Partners, as examples. We also provide direct, hands-on support to those in need, certainly to youth and elderly,but also to those who are simply underserved. We have provided support to our Valley community since 1947. III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. Our Club has a long-standing commitment to the Books for Kids Program in support of Rotary International's literacy efforts. The Books for Kids project was established for the purpose of enhancing the literary efforts in the Spokane Valley Elementary schools by encouraging students to read. The criteria used to select the schools is: (i) A high percentage of free and reduced lunch participants; and (2) Whether or not there is easy access to library services. This project provides hands-on activities for club members to participate in the book distribution at each school. Members can share the goals and mission of Rotary with students,teachers, and families and make a difference in the lives of children. This project aligns with the goals of Rotary International as it relates to literacy program. (l ttus:1/ww-v',erotary.org/en) Goals 1. Provide monetary support for Valley Elementary schools to purchase at least one book for each student, 2. Contact and coordinate with appropriate school staff to obtain information on student enrollment, dates of specific events, scheduling of volunteers, delivery of checks and book labels, and other activities as needed. 3. Ensure financial support is provided in a timely manner so the books can be distributed in time for specific events or scheduled distribution. 4, Ensure book labels are ordered and delivered so our club can be recognized by students and families for sponsoring this project. 5. Recruit club members to participate in the "Read Across America" celebration at the six Valley schools and the distribution process at the four Spokane schools. Last year we received a Meritorious Service Award from the Central Valley School District for our program. We are not seeping awards,but this just shows the importance this School District placed on our program. IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: 1. What it is you wish to do? When our clubs merged in 2o18,the East Rotary Club had a reading program that only gave books to the 4th grade students. The Valley Rotary club supported 6 Valley schools. When we merged,we blended the program, eliminating duplications,but have only been able to continue the Spokane schools at the 4th grade. Now we wish to expand to all Spokane Valley Elementary schools with Free and Reduced Lunch Programs. With this support we will provide monetary support for Valley Elementary schools to purchase at least one book for each student. 2. How and why the community will benefit? The criteria used to select the schools is: (1)A high percentage of free and reduced lunch participants, and(2) Whether or not there is easy access to library services. This project provides hands-on activities for club members to participate in the book distribution at each school. The Books for Kids project was established for the purpose of enhancing the literary efforts in the Spokane Valley Elementary schools by encouraging students to read. Individual books have been provided for Elementary school children to encourage our youth to become excited about reading. Club members regularly read to the students in the classroom often during the annual Dr. Seuss' Read Across America national event. 3. What are the beginning and ending dates of your project? Our Club begins working on this project beginning in late January when schoolteachers are contacted to confirm the number of students in each 1st .. 5th grade classroom and the books, and their cost are planned. We have been in communications with the School District Reading Specialists throughout the year to ensure we are working with the schools in most need. 4. Is it a seasonal activity appropriate to its location? The timing of this annual program fits well with School District and school reading activities. 5. If an outdoor activity, are there any weather-related constraints? This program does not rely on weather conditions. 6. Brief history of event or organization. 7. If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. BUDGET Please provide a detailed budget for the use of your requested funds. This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. As it is common for awarded amounts to be less than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. Total cost to purchase books for 7,649 students is $30,596. Proposed budget is based on 2020-21 enrollment numbers from School District web sites. Cost to purchase Rotary book labels is approximately $290.00. The program budget will be adjusted to accommodate the Grant Award amount if less than requested. We will need to confer with School District Reading Specialists to figure out the least painful manner to proceed. SPOKANE VALLEY ELEMENTARY SCHOOLS CURRENTLY BEING SERVED BY THE BOOKS FOR KIDS PROGRAM SPONSORED BY THE GREATER SPOKANE VALLEY ROTARY CLUB Historical Elemen Schools Supported —-_ Free & # Cost for NAME OF SCHOOL Reduced Students Books Trent P 85°,70 460 $1,840 ' EVSD Opportunity 1 70% 647 $2,588 CVSD B oad ay 69% 345 $1,380 D1 Arthur B. Ness 69% 270 $1,080 WVSD Orchard Center 67% 248 $992 WVSD Trentwood 65% 433 $1,732 EVSD Historical Total - - 2403 $9,612 New Spokane Valley Schools % Free & s Cost for NAME OF SCH 1)014 Reduced Students Books Otis Orchards 61% 431 $1,724 EVSD Progress 56% 344 $1,376 CVSD East Valley Steam Magnet 55% 441 $1,764 EVSD Seth Woodard 52% 300 $1,200 WVSD Adams 46% 363 $1,452 CVSD Greenacres 45% 632 $2,528 CVSD Pasadena 33% 363 $1,452 WVSD Riverbend 31% 463 $1,852 CVSD Chester 26% 497 $1,988 CVSD Ponderosa 25% 427 $1,708 CVSD Summit 24% 415 $1,660 CVSD Liberty Lake 23% 570 $2,280 CVSD New Total 5246 $20,984 Grand Total Historical & New 7,649 $30,596 GSVR Budget 6500 Total Grant request $24,096 The Greater Spokane Rotary budget for FY'21-22 is attached. We budgeted $6,500 for this program and are seeking $24,096 to compete our project this year for a total project cost of$30,696. If we do not acquire additional funds, we will need to work with what our budget has been approved for. VI. METRICS What are the specific goals for the use of the grant funds? Goals 1. Provide monetary support for Spokane Valley Elementary thisschools to purchaselll at bookfor student. � have andexpect will children least one each ��G 11CS�e seen excite CJ1Atit,llL:it to read and want to read other books. 2. Our Club members contact and coordinate with appropriate school staff to obtain information on student enrollment, dates of specific events, scheduling of volunteers, delivery of checks and book labels, and other activities as needed. S. Ensure financial support is provided in a timely manner so the books can be distributed in time for specific events or scheduled distribution. 4. Ensure Rotary book labels are ordered and delivered so our club can be recognized by students and families for sponsoring this project. S. Recruit club members to participate in the Read Across America celebrations and distribution of books in the selected Elementary Schools. How do you measure the successful use of your grant funds? What specific impact will the grant funds have on your program? What methodology will you use to determine if you met your goals? Toward the end of each school year, parents and teachers will be asked to complete a survey giving us information on the benefits,and student success from our book program. We will continue to work with the Reading Specialists and Teachers to develop the survey. For social services type grants, it would be appropriate to indicate how the program measures the service that is being provided to the citizens of the City of Spokane Valley_ Last year, Broadway Elementary awarded GSVR with a Meritorious Service Award. Broadway Elementary was the first Valley Elementary school we supported with the Books for Kids program. This award is part of Central Valley School District's awards program conducted each spring for groups that make a difference in the lives of their students. The two Title III reading specialists and the Principal at Broadway Elementary also nominated GSVR for a District-wide award from Central Valley School District. This is really a special recognition within Central Valley School District, Ms. Ashley Bonfield of the Ness School sent us pictures of some children! - _ — I- f t� __._ x 1 i 1 sllla,e k 1 47 „,,L ',." . .?: '',411.6.10: ,Ili: 1 I --I ' �p r ,. -• , r ,l fir ` _ ' riAmtit �1 , ..,,1/444,04 io t5.0, 1 / Upon grant closeout this should be the focus of the required post grant reporting. Our club's goal for the Books for Kids program is to get books to children who might not have the finances to purchase them, or transportation to get to a library. We have heard repeatedly that sometimes our gift is the first book a child has had of their own. We have prioritized the Elementary schools according to the Free and Reduced Lunch participation to assist us in determining what schools have student population in most need. We do not want to single students out due to the economic status of their family, so we give a book to each student in that school. Another goal is to further the enthusiasm for reading and to inspire students to continue learn and have success in our educational system. This goal applies to all students in all Elementary schools in Spokane Valley. The Books for Kids program has also been a way to enhance community partnerships with club members, educational administrators, teachers, reading specialists, staff, parents, and students. During the Read Across America celebration, club members participate in the activities at the schools including reading to classrooms, attending special events, and other planned activities. This community partnership has brought about success for all involved. VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co- sponsors, if any, by title and type. Attachment 1: A Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. BUSINESS LICENSI Issue Date:Aug 21,2020 Nonprofit Corporation Unified Business ID#:601901843 Business ID#:001 Location:0001 ROTARY CLUB OF GREATER SPOKANE VALLEY Expires:Sep 30,2021 505 N ARGONNE RD STE A103 SPOKANE VALLEY,WA 99212-2864 TAX REGISTRATION-ACTIVE CITY ENDORSEMENTS: SPOKANE VALLEY NONPROFIT BUSINESS-ACTIVE .1,;- 4i..• +.11tIMN4•11,14!...1116 ,11:!1‘..,•11 • 16 A • /12)11L-tib • r., F 11,TE OF 0/Aql III il511-1!! uai!601901843 001 0001 Expires:Sep 30,2021 ROTARY CLUB OF GREATER TAX REGISTRATION-ACTIVE SPOKANE VALLEY SPOKANE VALLEY NONPROFIT 505 N ARGONNE RD STE A103 BUSINESS-ACTIVE SPOKANE VALLEY,WA 90212-2864 IMPORTANT! PLEASE READ THE FOLLOWING INFORMATION CAREFULLY BEFORE POSTING THIS LICENSE General Information Endorsements •Post this Business License in a visible location at Although tax registration,unemployment, and your place of business. industrial insurance endorsements appear on your Business License,the registration with the agencies •If you were issued a Business License previously, that govern these endorsements is not complete until destroy the old one and post this one in Its they have established an account for your business. place. Each registering agency requires you to submit •All endorsements should be renewed by the periodic reports.Each agency will send you the expiration date that appears on the front of this necessary reporting forms and instructions. license to avoid any late fees that may apply. Corporations,limited liability companies,etc. if there is no expiration date,the endorsements remain active as long as you continue required You must submit a Business License Application reporting(see Endorsements), and file with the Corporations Division of the Secretary of State before you can legally operate •Login to My DOR at business.wa.gov/BLS if you as a corporation,limited liability company,or other need to make changes to your business name, business organization type that requires registration. location, mailing address, telephone number, or If you have any questions,call(360)725-0377. business ownership. Telephone:(360)705-6741 For assistance or to request this document in en alternate format,visit h€tp:lhusiness.wa.gov/BLS or coil(360)705-6741.Teletype(TTY)users may use the Washington Relay Service by calling 711. BLS-700.107(04114116) Attachment 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 2:18 PM Greater Spokane ' - 'ley Rotary Club 05/18121 Accrual Basis Profit at Loss July 2016 through June 2021 W FY'22 Budget Jul '16- Jun 17 Jul '17- Jun18 Jul '18 -Jun 19 Jul '19 -Jun 20 Jul '20-Apr 21 Jul 21 -July 22 Income Membership Dues 6,295.00 12,754.00 3,201.00 5,999.00 4,700.00 8,000.00 Contributions Recd-Unrestricted Unrestricted 74.00 163.00 152.00 7.00 0.00 5.00 Total Contributions Recd-UnrestrictE 74.00 163.00 152.00 7.00 0.00 5.00 Contributions Recd-Restricted Designated contribution 0.00 189.00 318.00 0.00 0.00 0.00 Grants 0.00 0.00 0.00 0.00 300.00 0.00 Polio Plus Donation 0.00 0.00 31.00 0.00 0.00 0.00 Scholarship Designated Donation 0.00 0.00 0.00 0.00 1,000.00 0.00 Scholarship Funds Received 0.00 0.00 0.00 500.00 0.00 0.00 Contributions Recd-Restricted-( 179.00 0.00 0.00 0.00 0.00 100.00 Total Contributions Recd-Restrictec 179.00 189.00 349.00 500.00 1,300.00 100.00 Lunch Meeting Revenue 9,109.00 12,840.00 10,428.00 4,805.00 0.00 768.00 Changing of the Gavel Event 20.00 0.00 0.00 0.00 0.00 0.00 Fines 1,283.60 96.00 0.00 0.00 0.00 250.00 Raffle Tickets 1,521.00 2,207.00 1,533.00 630.00 0.00 1,500.00 Bell Ringers 102.00 601.00 394.00 1.00 0.00 500.00 Christmas Party Revenue 484.00 906.25 799.00 412.00 0.00 300.00 Fundraising Revenue 0.00 0.00 500.00 0.00 0.00 50.00 Interest Income 3.22 15.34 36.49 30.07 4.26 0.00 Miscellaneous Income 196.00 1.00 0.00 0.00 0.00 200.00 Total income 19,266.82 29,772.59 17,392.49 12,384.07 6,004.26 11,673.00 Transfer from Corn Booth Net Revenue 2,198.00 Cost of Goods Sold Rotary International Dues 2,281.94 4,016.07 3,526.54 2,906.69 2,637.87 2,256.00 Rotary District Dues 1,440,0(3 2,448.00 2,064.00 1,632.00 1,440,00 1,536.00 Meetings 0.00 0.00 0.00 0.00 32.64 - Guest Meals 0.00 0.00 636.00 307.00 0.00 832.00 Prepaid Meal Writeoff 432.00 0.00 0.00 0.00 0.00 - Meals-Other(Speakers) 9.332.93 12,826.00 9,911.00 4,378.00 0.00 416.00, Total Meals 9,764.93 12,826.00 10,547.00 4,685.00 0.00 1,248.00 Raffle Card Meals 0.00 0.00 120.00 50.00 0.00 156.00 Changing of the Gavel Cost 242.86 427.60 333.55 -5.27 0.00 250.00 Christmas Party Costs 495.39 783.10 964.67 439.14 0.00 250.00 Raffle Prize 704.50 517.50 819.00 40,50 0.00 500.00 Grants Paid Embrace Washington 0.00 0.00 0.00 0.00 300.00 0.00 Donation-Widow's Might 0.00 324.00 0.00 0.00 0.00 0.00 Contributions Paid 179.00 950.00 2 301.28 0.00 0.00 0.00 Total Grants Paid 179.00 1,274.00 2,301.28 0.00 300.00 0.00 Page 1 of 4 2:18 PM Greater Spokane " Iley Rotary Club 05/18/21 Accrual Basis Profit ox Loss July 2016 through June 2021 W FY'22 Budget Jul '16-Jun 17 Jul '17-Jun 18 Jul '18- Jun 19 Jul '19-Jun 20 Jul '20-Apr 21 i Jul 21 -July 22 Restricted Funds Distributed District Charitable Fund-Design 0.00 0.00 0.00 500.00 0.00 0.00 0.00 0.00 31.00 0.00 0.00 - Restricted Funds Distributed-Oth 0.00 189.00 318,00 0.00 0.00 0.00 Total Restricted Funds Distributed 0.00 189.00 349.00 500.00 0.00 - Total COGS 15,108.62 22,481.27 21,025,04 10,248.06 4,410.51 6,196.00 4,158.20 7,291.32 -3,632.55 2,136.01 1,593.75 7,675.00 Expense Accounting&Tax Prep 750.00 1,234.26 3,440.00 1,015.00 900.00 1,500.00 Advertising/PR/Marketing 0.00 0.00 39.17 0.00 0.00 500.00 Awards and Recognition Gifts 0.00 167.03 143,30 257,72 118.54 150.00 Bank Service Charges Credit Card Processing Fees 916.66 1,197.92 579.15 387,73 221.43 450.00 Bank Service Charges-Other 0.00 0.00 50.00 0.00 0.00 - Total Bank Service Charges 916.66 1,197.92 629.15 387.73 221.43 450.00 Cash Short(Over) -17.00 0.00 22.00 -49,00 0.00 - Club Runner/DACdbSoftware 419.40 479.40 479.40 456.00 456.00 450.00 District Governor Meeting 0.00 0.00 628.24 0.00 0.00 - Filing Fees 10.00 30.00 30.00 65.00 0.00 75.00 Interest Expense 0.00 Finance Charge 0.00 0.00 0.00 0.00 0.00 0.00 Total Interest Expense 0.00 0.00 0.00 0.00 0.00 0.00 Chamber Membership 0.00 0.00 0.00 0.00 97.92 310.00 President Discretionary 300.00 Name Tags 0.00 0.00 0.00 411.97 22.81 50.00 District Meeting Fees 426.38 200.00 0.00 0.00 0.00 100.00 Board Expenses 204.72 0.00 33.43 576.00 0.00 100,00 President Elect Expenses 0.00 1,470.24 875.69 1,305.79 100.00 750.00 Past-Pres Gifts 100.00 0.00 0.00 0.00 0.00 100.00 Miscellaneous(Zoom) 0.00 35.06 0.00 0.00 0.00 240.00 Office Supplies 123.79 0.00 181.59 0.00 0.00 250.00 Postage and Delivery 0.00 0.00 50.00 0.00 0.00 200.00 PO Box Rent 76.00 82.00 92.00 106.00 134.00 150.00 Rent 0.00 0.00 1,249.50 0.00 1,428.00 0.00 Rotary Leadership Institute 0.00 225.00 0.00 0.00 0.00 250.00 Supplies 458.34 906.15 244.05 480,65 0.00 250.00 Small Equipment 271.70 0.00 0.00 0.00 0.00 0.00 Storage Rental 0.00 0.00 0.00 1,428.00 0.00 1,500.00 Tax Preparation 0.00 39.99 475.00 490.00 0.00 0.00 VOIDED CHECK 0.00 0.00 0.00 0.00 0.00 0.00 Total Expense 3,739.99 6,067.05 8,612.52 6,930.86 3,478.70 7,675.00 Club Income vs.Expenses 418.21 1,224.27 -12,245.07 -4,794.85 -1,884.95 0.00 Page 2 of 4 Greater Spokane Valley Rotary 1b Profit & Loss July 2016 through June 2021 W FY'22 Budget Jul '16- Jun 17 Jul '17- Jun 18 Jul '18-Jun 19 Jul '19-Jun 20 Jul '20 -Apr 21 Jul 21 -July 22 District Grant 0.00 0.00 0.00 350.00 0.00 0.00 Funraising Revenue 0.00 Soap Box Derby 0,000.00 Breakfast w/Santa i 420.00 60 000.00 Corn Booth 0.00 55,163.96 61,818.61 53 436.80 1,420.00 62,000.000 Total Funraising Revenue 0.00 55,163.96 61,818.61 53,436.80 0.00 55,163.96 61,816.61 53,786.80 1,420.00 62,000.00 Fundraising Expenses 0.00 Soap Box Derby 600.00 Soap Box Derby Trailer Insurance 600.00 Soap Box Derby Total i,600.00 Breakfast W Santa Corn Booth 0.00 20,060.13 27,002.17 0.00 200.00 Cost of Sales (Insurance) 0.0013.00 22,000.00 0.00 0.00 5,783.15 5,710.13 Booth Expenses D Facility Gast 5,650.00 0.00 0.00 O.D Equipment Purchased 0.00 0.000.00 10. 40.00 0.00 0.00 11,660.75 0.00 , _ , Corn Booth-other 0.00 36 851.09 2 500.00 0.00 2 400.00 1 500.00 0.00 36,851.09 45 654.03 32,712.30 2,413,00, 37,340.00 Total Corn Booth45,654.03 32,712.30 2,413.00 39,140.00 Total Fundraising Expenses - 36,851.09 gg3,00 22,660.00 Corn Booth Net Revenue - 18,312.87 16,164.58 20,724.50 (993.00) 2,198.00 Transfer to Club Operations Charitable Giving Celebration of Lights Costs 29.25 57.32 35.94 0.00 0.00 1,100.0000.00 HOPE 1,500.00 Joya 1,500.00 Family Promise 1,500.00 Rotaract 1,500.00 Camp Stix Total Community Service 29.25 57.32 35.94 0.00 0.00 7,600.00 Club Service 400.00 Vocational Committee ... 400.00 Community Service 1,000.00 Interact Club-Ridgeline High School . 400.00 Community Service-International 400.00 Membership Books for Kids 0.00 0.00 217.48 7,492.56 7,270.00 6,500.00 500.00 Polio Plus Donation. Page 3 of 4 2:18 PM Greater Spokane ' - !ley Rotary Club 05/18/21 Accrual Basis Profit Cc Loss July 2016 through June 2021 W FY'22 Budget Jul '16 -Jun 17 Jul '17 -Jun 18 Jul '18 -Jun 19 Jul '19 -Jun 20 Jul '20 -Apr 21 Jul 21 -July 22 Rotary Foundation Contribution 1,000.00 RYLA 500.00 Total Club Service 0.00 0.00 217.48 7,492.56 7,270.00 11,400.00 Grants Paid. Discretionary Charitable 0.00 0.00 300.00 350.00 6,400.00 0.00 Scholarship Funds 0.00 0.00 _ 0.00 1 000.00 0.00 0.00 Total Grants Paid. 0.00 0.00 300.00 1,350.00 6,400.00 0.00 Total Charitable Giving _ 29.25 57.32 _ 553.42 8,842.56 13,670.00 19,000.00 TCG+Txfr to Club 29.25 57.32 553.42 8 842.56 13,670.00 21.198.00 CB NR-TCG+Txfrto Club -29.25A 18,255.55 15,611.16 _ _ 11,881.94 ` -14,663.00 1,662.00 — Page 4 of 4 Attachment 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. Greater Spokane Valley Rotary Greater Board Meeting Agenda Spokane valley DATE: Sunday, July 18, 2021 Rotary LOCATION: Email The Board conducted the following business and approved the following actions via meeting held at Darcy's on August 11, 2021, and was conducted pursuant to the By-Laws of Greater Spokane Valley Rotary Club. 1. Call to Order A. Welcome 1. Attendance—Chris, Richard, Daryl, Connor, Kyle, Paid Others—Jim Lusk Absent—Heather, Dusty, Ron, Maria II. Reports A. Swear in Secretary 1. Kyle swore in Connor as Secretary B.Corn Booth 1. For members who will be working 5 or more shifts at the corn booth you will need a permanent badge. New members who have not had a permanent badge in past years will need to send a photo to Jessica McLaughlin, JMcLaughlin cz spolcanecounty.org telling her the picture is for RSVRC. This needs to be done by 8/15/2021. 2. Kyle will be sending updated list of people working shifts and shifts that are available, we need to make sure we get shifts filled in as soon as possible. 3. There will be a meeting on 8/25/21 at the corn booth at 5PM to resolve details about positions and what needs to be done. 4. One of the groups asked if they can bring there own signs. We will be providing signs for all groups we are sponsoring, Kyle will decide if additional signs from other organizations are allowable. C.Breakfast with Santa 1. John Guarisco will need to touch base with Connor to discuss Breakfast with Santa update. D. Youth Protection Program 1. Saturday August 14t, there is a training. No board members able to attend, we will work on finding training makeup session. Will need this completed to be able to be part of exchange program coming back in 2022-2023. E.City Grant 1. Kay has finalized application to the city for grant program. We are planning on a budget of$30,596 to provide books to all elementary schools in the valley that have free and reduced lunch. We have budgeted $6,500 from club budget, the remainder of the money will come from the grant request of$24,096. Application needs to be submitted by 8/13/21. 2. Motion made by Chris, second by Richard to appove submitting application. Approved unanimously by board vote. F.We have in hand application for membership. I call your attention to Article 11 of our current By-Laws for direction on admitting new members: 1. Bill Reed—Approved by board votes G. Files have been moved from club runner to DacDB by Chris, all website info and photos have been moved over to the DacDB website. Next Monday, Chris is meeting with DacDB to get website up and running. H. Richard makes motion,to add all club members to DacDB finance module, Daryl second,Unanimous approval. III. Tabled for Future Board Meeting A. We would like to discuss on how we will use Paul Harris point. Discuss foundation point strategy after November 1 s' B.Heather and Chris met with Charity from Family Guide, offering to help with advertising for something in return. C.Chris made motion to move forward, tabled for now until we find out what they are looking for in return. Will need to have info for her by end of September IV. Adjourn Attachment 4 List of members of the Greater Spokane Valley Rotary Soars! of Directors Name Position Christopher L. Baca, Sr President Kyle Nolte Past President Richard Shiflett Treasurer Connor Stephenson Secretary Maria Trunkenbolz Director Ron Schoenberger Director Daryl Skomer Director Dusty Wetzler Director Club Program Director: Kay Bryant Member CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 13, 2021, before 4:00 p.m. Applicant: Spokane Valley HUB Phone: 509-927-0602 E-mail: phil(c�hubsportscenter.orq Address: 19619 E. Cataldo Ave. City: Liberty Lake State: WA Zip: 99016 Applicants are: Non-profit XX - Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Phil Champlin Phone: 509-927-0602 E-mail phil a(�,hubsportscenter.orq Address PO Box 604 City Greenacres State WA Zip 99016 Amount requested: $5,000 Applicant's match: $13,500 Total project budget: $18,613 Is this a new or continuing activity? Continuing City of Spokane Valley Request for 2022 Grant H. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? The HUB Sports Center is a 50I(c)3 non-profit organization designed to provide the community with an outstanding sports and multi purpose facility. Our mission is to join the communities offaith, sports, education, business and government to positively impact our youth and region through events and programs that enhance life skills. The HUB Sports Center has operated this facility since the latter part of 2007. The facility is 66K sq.ft. and includes 5 basketball courts, 3 dance studios, lobby/concessions area and office space. The court space is used for basketball, volleyball, soccer, and pickleball, among other things. The studios are used for aerobics,fitness training, dancing, martial arts and meeting rooms. Our primary purpose is to provide events that have a positive impact on youth and the community. We achieve this through partnerships and collaborations with other community minded organizations. III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However,please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. HUB Sports Center is hosting a Career Pathways event for students in grades 6-8. This event will expose youth to careers and career pathways that don't require a college degree. We will target careers in manufacturing, construction, trades and medical. Our goal is to begin to help address the shortfall in skilled labor available for jobs in these industries. We will partner with the Central Valley, West Valley, East Valley and Freeman school districts for students who may benefit from exposure to opportunities in these careers. IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather related constraints? f. Brief history of event or organization. If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." HUB Sports Center is hosting a Career Pathways event for students in grades 6-8. This event will expose youth to careers and career pathways that don't require a college degree. We will target careers in manufacturing, construction, trades and medical. Our goal is to begin to help address the shortfall in skilled labor available for jobs in these industries. City of Spokane Valley Request for 2022 Grant From an 8/2019 article in Forbes: "The Bureau of Labor Statistics projects better than average employment in the building trades at least through 2026. The only problem is, there simply may not be enough workers to employ." We need to do a better job of informing students about these opportunities and options as well as let them know that college isn't the only pathway to success. The Greater Spokane Valley community has many companies that face a labor force shortage now and in even more so in the immediate future. A program like this shows students first-hand the opportunities that exist for them to be successful in a fulfilling job/career and build their family and life in Spokane Valley. The October time frame seems to be a good fit for the schools and vendor so we will plan to host it again in October 2022. It is not a seasonal activity with weather restrictions as we will use the HUB Sports Center as our venue for the event. This is a first time event for 2021. We have a fantastic coalition ofpartners collaborating to make this event successful. HUB Sports Center brings a facility and events management experience. We have coordinated a terrific group ofpartners for this project. Our two largest school districts (Central Valley School District and Spokane Public Schools) have assigned representatives to help ensure we are meeting the needs of the students from the educator's perspective. The CTE/CCL Director from ESD 101 is involved to help us with the curriculum as well as help understand the needs of our rural school districts. The Spokane Valley Chamber and Greater Spokane Inc have representatives in our meetings, helping us with meeting the needs of our local manufacturing and construction industries. The Director for Education from the Innovia Foundation is also on our committee. I believe we have the right people at the table to make this event successful. They all are of the same mind to help our area's youth to find a positive career path while at the same time providing our local industries with a skilled labor force to maintain and grow their companies. There is a lot of excitement about this event and we are looking forward to putting it on and learning how to make it better for 2022. City of Spokane Valley Request for 2022 Grant V. BUDGET Please provide a detailed budget for the use of your requested funds. This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with the awarded funds. As it is common for awarded amounts to be less than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. REVENUES Sponsors Companies $7,500 Grants Foundations $6,000 Grants _ Government $5,000 In-Kind Donations_ $500 $19,000 EXPENSES Staff Program Director $300 Marketing Flyers/Printing $500 Goodies Cinch Bags for Students $2,500 Group Lanyards/Wristbands $1,250 Rentals Tables/Chairs $1,000 Apparel T-shirts for Students $5,000 Apparel _ Staff/Volunteer Shirts $400 Appreciation VendorNolunteer Thanks $750 Nutrition Food/Snack +Vendor/Lunch $1,050 _ Transportation Bus from school to facility $1,500 Facility Room-Utilities-Janitorial $2,363 Facility _ Cleaning/ PPE Supplies $1,500 Misc unknown expenses_ $500 $18,613 Net Profit to invest in 2022 event $388 The fiends would be used to support the event. We would list the City of Spokane Valley as one of the sponsors of the event and could have the city's logo on promotional material and with take-home items for the students. If our entire grant request cannot be met by the City, we would increase our asks to community foundations and local businesses. City of Spokane Valley Request for 2022 Grant VI. METRICS What are the specific goals for the use of the grant funds? How do you measure the successful use of your grant funds? What specific impact will the grant funds have on your program? What methodology will you use to determine if you met your goals? For social services type grants, it would be appropriate to indicate how the program measures the service that is being provided to the citizens of the City of Spokane Valley. For economic development type programs, these should be indicators that you can show a direct benefit to the economic health of the City. The grant funds for this project will help underwrite the costs of creating and executing this event. We want the students that attend to know that these are important jobs/careers and realistic options for their consideration. To do so, we need to have all aspects of this event be well thought out and funded appropriately so it is apparent that this is not an afterthought, but a planned and worthwhile event. We will measure success from this event through surveys with teachers/counselors as well as businesses that have a booth at the event. Our goal is to receive 90% approval that the event was worth their time to attend and beneficial for their students or company. (Specifically Spokane Valley schools and businesses.) Once the program gets going for a few years, we can look into adding metrics about students' interest and pursuit of these types of careers from those that have attended the program. This program will have a social service aspect by providing career pathways for Spokane Valley students to find and pursue a fulfilling career thereby giving them focus and a goal for their education. The economic development aspect will come down the road as our local business community has a pipeline of qualified applicants to continue to sustain and growth their business in Spokane Valley. VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 5. List co-sponsors, if any, by title and type. City of Spokane Valley Request for 2022 Grant CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) i (print or type name) Phil Champlin Title: Executive Director Date: August 12, 2021 City of Spokane Valley Request for 2022 Grant ~ INTERNAL REVENUE SERVICE • DEPARTMENT OF THE TREASURY P. O. BOX 2508 CINCINNATI, OH 45201 APR Employer Identification Number: II Date: I` �i 7 LU IU 26-0173199 • DLN: 609204007 SPOKANE VALLEY HUB Contact Person: C/O JUDI WILLIAMS JOANNA YAWNEY ID# 95078 PO BOX 604 Contact Telephone Number: GREENACRES, WA 99016-0604 (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 170 (b) (1) (A) (v i) • _ •Form 990 Required: Yes Effective Date of Exemption: May 15, 2007 Contribution Deductibility: Yes Addendum Applies: Yes Dear Applicant: We are pleased-to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c) (3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c) (3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under the Code section(s) listed in the heading of this letter. Please see enclosed Publication 4221-PC, Compliance Guide for 501(c) (3) Public Charities, for some helpful information about your responsibilities as an exempt organization. • Letter 947 (DO/CG) -2- SPOKANE VALLEY HUB We have sent a copy of this letter to your representative as indicated in your power of attorney. Sincerely, Robert Choi Director, Exempt Organizations Rulings and Agreements Enclosure: Publication 4221-PC • Letter 947 (DO/CG) Budget 2021 HUB SPORTS CENTER Income Studio/Office Rentals $10,000 Court/Facility Rentals $197,500 HUB Programs $82,000 Vending/Concessions $6,000 Donations $90,000 Sponsorship $50,000 Grants $65,000 Miscellaneous $5,000 Total Income $505,500 Expenses Facility Supplies $41,500 Equipment Purchase $15,000 Maintenance/Repairs $20,000 Advertising/Mktg $20,000 Insurance $22,500 Rent $8,000 Utilities $52,200 Taxes $33,500 Consultant I Contractors $25,000 Payroll, Taxes & Benefits $270,000 Miscellaneous $7,500 Total Expense $515,200 Net into Reserve Acct -$9,700 RUB SPORTS CENTER BOARD OF DIRECTORS MEETING Minutes August 12, 2021 — 7:30am !I HUB Sports Center — Mezzanine In Attendance: Phil, Ryan B, David, Amy, Ken, Molly, Charlie, Ryan E, Cassi, John, Max, Brian P, Brian A, and Steven. Not in Attendance: Greg, Wayne, Jeff and Nicky. 1. Opening Prayer - David 2. Approval of July Meeting Minutes was motioned by Amy, seconded by Ken and approved by the board. 3. Monthly Financial Update/Approval a. Financial Statement for July was discussed. It was motioned by Brian P to approve the financials, this was seconded by David and approved by the board. 4. COVID-19 a. Updated Guidelines — June 30 there were some updated guidelines for Covid and we may be facing more in the future. Low to moderate sports will not need masks however high risk may need to wear masks. In the future all spectators may also need to be masked. We will keep an eye on the updates from the Governor and CDC. 5. Committee Updates/Discussions a. Executive Committee i. Board Member Recruitment/Executive Committee — Ken is working with Phil in chatting with new potential board members as well as some current board members that are being asked to join the executive committee. ii. Board Member Matrix — Phil passed out the matrix form, please fill out to help determine what areas we may be lacking for potential board members. b. Finance i. Investment Account — monthly/quarterly contribution of $15K was deposited in the investment account last month. c. Facility i. Inside Air Handling — The HVLS fans are in stock and we are hoping to have them installed in the next two weeks. ii. Bleachers —We have had more problems with the new bleachers than we were anticipating. In the past few months four of them have been damaged by renters for not following proper lifting and lowering guidelines. They are also heavier than anticipated and it takes two to three people to raise and lower them. With this information we are looking into rebuilding the bleachers with another frame (that can be purchased through the original company) and using a lot of the parts from the current bleachers. The total cost for this would be around $20K. d. Development i. Brian P motioned that: The Board of Directors approves and endorses the HUB Sports Center staff applying for Lodging Tax grants from Spokane Valley and Liberty Lake municipalities as well as other grant opportunities that open up with those cities as well as Spokane County. This was seconded by Ryan E and approved by the board. ii. HUB Breakfast 1. Table Captains — we have heard from most board members about how many tables they are looking to Phil. Please let Phil or Cassi know if you have not reached out yet. Remember we are asking board members to try and fill two tables. We will have limited seating at this event so please make sure that we are focusing on getting the right people at the breakfast. We will also have some "free agents" that will need seating if you cannot fill tables. 2. The post cards will be mailed out today and tomorrow to all attendees in the past three year. Phil will also be sending out an invitation via email with a link to register. e. Programming Update i. May-July review — Ryan discussed the Pac West tournament that we hosted with the Warehouse in June. We also hosted Dads and Dudes in June. Two weekends of Summer Slam High School basketball tournaments in July with record amount of teams. We also hosed HS Volleyball and pulled in more ID teams this year. ii. August-October preview— Upcoming events are the Corn Hole Tournament on August 28th, we hosted this with FOPP two years ago and had about 100 teams, we are in line for the same amount this year. Joe Frank has been a huge help with this event. We also have Slamma Jamma pickleball in September and in October we start out youth development programs such as: Homeschool PE and the HUB 360 Program. 6. Action Items a. Strategy Team Meeting — The following were discussed and the Executive Director gave the recommendations to continue to look into these opportunities. Brian P mentioned that we need to make sure we continue to pursue and fulfill our Mission Statement when looking into these options. i. Other Venues — Plante's Ferry, Ice Arena, Rise Above Center ii. Other Organizations — SYSA, SIYB, Warehouse iii. Other Land Development — HUB 3.5 acres, Adjacent Property b. Murdock Essentials of Development commitment i. December 6-7, 2021 and May 16-17, 2022 the HUB was invited to attend the conference on the framework for development. This was the same group that we applied for a grant to fund a development director. The classes are in Vancouver, WA and include food and room. The HUB would pay for travel expenses. They require the Executive Director and two Board members to attend, please let Phil know if you can attend. 7. Informational Items a. Volunteers for Corn Hole —we may be looking for some help with youth scorekeeping and monitoring the extra games. Please let Phil know you are able to help out. b. Right of Way from Selkirk MS —we are still working with the city on this project. c. Annual Meeting — Next month is out annual meeting, this meeting is usually around two hours and we vote on the executive committee as well as the new board members. The board decided this would be offsite and provide breakfast for the board. Please mark your calendars. Next Board Meeting: September 9th, 7:30am -- ANNUAL MEETING Executive Committee Meeting: October date TBD • • SPORTS CENTER Board of Directors Ken VanSickle— Board President Ryan Eskelson—Board Member David Himebaugh—Board VP Wayne Frost— Board Member Greg Repetti —Board Treasurer Jeff Grimes —Board Member Charlie Wolff—Board Secretary John Guarisco —Board Member Amy Mason—Past President Nicky Poole-Duris — Board Member Steven Anderson —Board Member Brian Prior—Board Member Brian Asmus —Board Member Don Savage —Board Member Molly Carolan — Board Member Max Spalding—Board Member Staff Phil Champlin — Executive Director Cassi Atwood— Operations Director Ryan Barbieri —Program Director Address: 19619 F.Cataldn Ave,Liberty Lake,WA 99016-Phone:509-927-0602 Fits: 509-927-0622-www,hubsporiseenter.org CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANT I. PROJECT APPLICATION DEADLINE:August 13, 2021 before 4:00 p.m. Applicant:JAKT Foundation Phone: 509-621-0125 E-mail:tom@JAKTFoundation.org Address: PO Box 85 City: Newman Lake State:WA Zip: 99025 Applicant is: Non-profit YES Contact Person (if different than applicant):Tom Stebbins Amount requested:$46,500 Applicant's match: $36,500 Total project budget: $88,000 Is this a new or continuing activity? Continuing and a new proposed farmers market. II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? The JAKT Foundation was founded in 2017 to support events such as Crave, Spokane Valley Farmers Market and other to be determined events to support Spokane Valley's development of community events and to drive economic development within the city. Vision: To create, celebrate, enrich, and expand our sense of community through events. Mission: Be the catalyst to build collaborations for the betterment of community. Core Values: * Build Community * Collaborate * Highlight chefs * Partner of Spokane Valley* Catalyst for community alliances * Passion for food and cultural events * Inclusionary, everyone benefits * Culinary leadership locally, regionally & nationally III. PROJECT SUMMARY JAKT Foundation desires to execute and follow our vision and mission statement by continuing work of the Spokane Valley Farmers Market at CenterPlace. Further, in partnership with the Greater Spokane Valley Chamber of Commerce, we are proposing to add a new Farmers Market in the Chamber parking lot or within the Sprague corridor on Tuesday or Monday night. Our desire is too double annual economic benefit to participating vendors to over$400,000 combined of direct market purchase. This is an economic development project. Current direct economic impact is roughly$200,000. Of which 5% ($10,000) is EBT/Snap related. IV. SCOPE OF WORK a. What it is you wish to do? Underwrite any hard costs of the market from rent to our single largest expense—staff to recruit and execute the farmers markets. Based on peer farmers markets around the State of Washington our desire is to provide a living wage for the market manager($1500/market produced). b. How and why the community will benefit?JAKT Foundation's charge is to build community. We focus on two areas. One to highlight local farmers and artisans while creating a vibrant and fun market and give local businesses an economic outlet and interact with their community.Two, build events in Spokane Valley the community can take pride in and support while also creating a destination event with Spokane Valley as the center. c. What are the beginning and ending dates of your project? Spokane Valley Farmers Market at CenterPlace will be June 3 to September 16, 2022 and the Chamber Spokane Valley Farmers Market would begin the following week and continue through the week of the final market at CenterPlace dependent upon funding. d. Is it a seasonal activity appropriate to its location?JAKT Foundation is working with Spokane Valley CenterPlace to highlight the assets of this beautiful location and design events to fit what the venue offers. The same effort but more economic impact focus is being done with the Greater Spokane Valley Chamber of Commerce of Commerce. e. If an outdoor activity, are there any weather-related constraints?JAKT Foundation has luckily only had one cancellation of a 2O21 farmers market related to heat. f. Brief history of event or organization. JAKT Foundation, founded in 2017, was established to create community events that enhanced a community perception internally and externally by creating events of interest to all citizens of the Northwest while building Spokane Valley event assets specifically for the local community. V. BUDGET • Please provide a detailed budget for the use of your requested funds. Below. • This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. • As it is common for awarded amounts to be less than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. Expenses will be reduced as required up to and including not producing an event or series of events. • if you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. We request a minimum of$35,000 to insure we can pay a living wage to produce two weekly events that build community and deliver direct economic impact. JAKT Foundation 2022 Approved 7/19/21 Income 2022 Budget Farmers Market-CenterPlace&Chamber CenterPlace Chamber FBI 0 0 Kernel/Kids 0 0 Fresh Bucks 0 0 Vendors 11000 7500 Farmers Market Vendors Subtotal Food Trucks 1500 500 Donations 1000 Economic Grant 24000 22500 INWFMA 5000 0 Lodging Grant 5000 0 SVFM Sponsorship 6500 3500 Farmers Market Revenue 54000 34000 SVFM Expenses Administrative-10%of gross 5400 3400 Advertising 3500 2500 Market music 1600 1500 Office Supplies 1100 2000 One Time Costs 2500 Rent 12000 0 Market Manager 24000 22500 Setup/down/training 3000 3000 Reserves/Matching Fund @ 10% 5400 0 SVFM Expenses 50600 37400 Net Revenue SVFM 3400 -3400 0 VI. METRICS What are the specific goals for the use of the grant funds?To underwrite rental costs of utilizing Spokane Valley CenterPlace, provide living wages to produce the markets and add to the community fabric of Spokane Valley. How do you measure the successful use of your grant funds?Are we building community? Are we building economic impact of those participating? Is the feedback from the community positive?Can we adjust and get better within budget constraints? What specific impact will the grant funds have on your program? It ensures our continued work, collaboration with other Spokane Valley partners and overall regional community partners to use Spokane Valley CenterPlace as a venue. What methodology will you use to determine if you met your goals? 1. Fiscally it will be simple to look at the budget and determine did we end in the black or red. 2. We will be survey attendees so we can be responsive to desires for all events. 3. Combine the objective results shared in our wrap up report to Spokane Valley City Council and administration subjective perceptions for final results and return on investment of these valuable funds. VII.ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3)or 501(c)(6) exempt status. -Attached. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies,copies of budgets should be at the fund-level. The 2022 budget for JAKT Foundation is below. JAKT Foundation 2022 Approved 7/19/21 Income 2022 Budget Farmers Market-CenterPlace& Chamber Farmers Market Revenue 88000 SVFM Expenses 88000 Net Revenue SVFM 0 Crave Income 2022 Budget Saturday Grand Tasting Tickets 40000 Thursday Taco/Burger Night 24000 Friday Foods from Around the World 30000 Ticket Packages 15900 Grand Tasting Booths 12500 Sponsors City of SV Economic Office 28500 City of SV Lodging Tax 21500 City of SV Economic Grant 0 Other sponsors 29000 Total Crave Revenue 201400 Crave Expenses Administration-10%of budget 20140 Advertising 36500 Chefs from out of Area 17600 Local lodging for out of area chefs 5000 Food for chefs all events 16000 Chef&Volunteer SWAG 3055 Office Supplies 3000 Signage 1800 Event Production 47665 Operations 3200 CenterPlace Rent 8300 Tents 15000 Health Dept Permits/Mitigation 4000 Reserves/Matching Fund @ 10% 20140 Total Crave Expenses 201400 Net Income(loss)Crave 0 Federal, State and local COVID related funding has helped insure the ongoing efforts of the JAKT Foundation. Anticipated budget surplus in 2021 will be added to reserves to protect against unforeseen impacts in the future. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. -Attached. 4. List of members of the JAKT Foundation's board of directors and principal staff. a) Adam Hegsted —President d) Thomas Stebbins—Treasurer b) Karen Stebbins—Vice President e) Spokane Valley Farmers Market c) Jennifer Hegsted—Secretary Manager: Katy Lee 5. List co-sponsors, if any, by title and type. a. Greater Spokane Valley Chamber of Commerce, Lance Beck, CEO Certification -The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read nd understands t in ion contained in the Grant application and ill comply with all provisions ther f. Certified By: S Thomas W. Stebbins, Treasurer JAKT Foundation Date INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2508 CINCINNATI, OH 45201 Employer Identification Number: Date: c' EP ( I 2017 81-5319087 DLN: 17053087331017 JAKT FOUNDATION Contact Person: IDS 31614 C/O THE LEVY LAW FIRM PLLC JEFFREY GAUNCE 421 W RIVERSIDE STE 381 Contact Telephone Number: SPOKANE, WA 99201 (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 509(a)(2) Form 990/990-EZ/990-N Required: Yes Effective Date of Exemption: February 10, 2017 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section 501(c)(3). Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductiblebequests, tscrle or gifts Sectioner 2055, 2106, o2 . eterouldhepresoveqestons on your exempt status. Please keep it for your records. Organizations exempt under IRC Section 501(c)(3) are further classified as either ulic charitypunder thermRCeSecr ctionlvate liistedoatdtheons. We top of determined you're a public letter. If we indicated at the top of this letter that you're required to file Form 990/990-EZ/99O-N, our records show you're required to file an annual information return (Form 990 or Form 990-EZ) or electronic notice (Form 990-N, the e-Postcard). If you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked. If we indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral part of this letter. For important information about your responsibilities as a tax-exempt organization, go to www.irs.gov/charities. Enter "4221-PC" in the search bar to view Publication 4221-PC, Compliance Guide for 501(c)(3) Public Charities, which describes your recordkeeping, reporting, and disclosure requirements. Letter 947 I P -2- JAKI FOUNDATION Sincerely, Director, Exempt Organizations Rulings and Agreements Letter 947 MINUTES OF JULY 19, 2021 MEETING OF BOARD OF DIRECTORS AND OFFICERS OF JAKT FOUNDATION The Board of Directors of JAKT Foundation(the"Company")met as follows: 1, Date: July 19, 2021. 2. Time: 2pm. 3. Place: Newman Lake, Washington. 4. Present: Adam Hegsted, Jennifer Hegsted,Thomas Stebbins, and Karen Stebbins. 5. Presiding Officer: Adam Hegsted. 6.Acting Secretary: Karen Stebbins. A. Waiver of Notice. The undersigned, by execution of these minutes, hereby waives all requirements as to formal notice of the time, place, and object of this meeting and consents to all action taken at this meeting or any adjournment thereof. B. New Farmers Market in Spokane Valley. The Presiding Officer described a new project proposed by JAKT director,Katy Lee, regarding producing a new farmers market in collaboration with the Spokane Valley Chamber of Commerce. Similar to the current farmers market at CenterPlace the new market will occur on the Sprague corridor on Monday or Tuesday late afternoon. The board, upon a brief discussion, unanimously approved pursuing this event. C. Officers.The following officers were unanimously approved following a motion and a vote: Adam Hegsted—President Karen Stebbins—Secretary Jennifer Hegsted—Member Tom Stebbins—Treasurer D.Directors. A motion was made and seconded and the following resolution was unanimously adopted: RECONFIRMED RESOLUTION,Thomas Stebbins has the full authority from the JAKT Board to pursue a lodging grant from Spokane Valley,an economic development grant from Spokane Valley, Spokane TPA or any potential government or municipal support possible for any and all JAKT events. Minutes—JAKT Foundation There being no further business to come before the meeting, the meeting was adjourned. /)11?Al Ci/ Karen Stebbins, Secretary APPROYED: Adam Hegsted, President J fifer } steel, Pres ;!91 omas Stebbi s, President Minutes—JAKT Foundation , ,- I i....... 404 10. ,— •. ... 1.1— 44•• 4. Tocratuw,wo:aro , %,. ,., 4.. I t-• .. .1.. i 0./aa V. I. ... ..• .a. bkilld illy cut ltdriwei - .. ..'4"1 ki , ,.., ,,,.... .., . - -• ... • 1 ,. 444, .... C 011111)6 ti ly a.r(1 , +-a ..11-1, ',414, n N. on 4 4.4. 44. 4441 1,4*0 ri.• 4.• .41. .. Crifl)FrIIJIFIl'i....1:1Sel&I : ... v. ' , , ,.., -., - ...... Oa nr nr4. '''' .4 li no lilig i./ .. ...1 Ow vit• W.• 40kt . - 4' ' .al 1\1 1114, fi I• Y. „.. o• -..11. .0, .." .44 ' Wil. 4,, MP ,A, . ... IVIV •... ..... AM, .1.1. •1. 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'114 41.4 4441..,411 h. • 4 11 '.. 4= "I ilti ' t141 ,...1.114Warnor 444.141, 1 4 1 .4,441111211' 1,.......kry 11.4 444,4444. . 4,1 -. II "7-1, limith,1 44414.44.4144.4.,A es Ind P.M . ' ' 11 10 r''..- .' ' I' r ' 14, .. lit ,0. 1 . L,.... '. .. ,, I i LI MIA Pl.g ' IV j0 °, ,, . *40 ,, , il ..., , , .-„. ,i , l 4 • ti '' ' hI 7 t • i .L.--4 , • 111 4 . ' ' I' . r°, - -, — '' ', 'ik - ' 1 1 idliiliro.kall' t it. i :4'4 I * I' 14 4 ..„ ....... • '., 6' 4.....,i.:,. ..„ ..., '—,.. , r.o..,-,•Attkleolin "— t71 . - L .' 1.. — -- , JAKT itys:#74* ,, , , t6,;, Ii E vy E HELPING HANDS August 12, 2021 "We think sometimes that poverty is only being hungry, naked, and homeless. The poverty of being unwanted, unloved, and uncared for is the greatest poverty."— Mother Teresa CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEAINE: August 1 th, 2021 before 4:00 p.m. Applicant: ewe-isxi r vt5 S Phone: 0ei 70 1 T9 73 E-mail ,nPo e. '€G4)Cls eli.h. vi ileAr l S 4 COY . Address: dZt Ai Jegerso si s 11 City: SiadegAole State 14) A Zip ? zie),S Applicants are: Non-profit Xis" Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): So xn 64 re e-r1.- Phone: 2- 1 E-mail S a g ,4 ,,v4,t/,G Address 1Z g J '"cic—e•CS*0-ar--- SI- City e State Zip Amount requested: $ 7p 9p 1 Applicant's match: $ 241 0O0 Total project budget: 54119 l I Is this a new or continuing activity? _ S AAS o,o l'ea Ii��ffi''-1 City of Spokane Valley Request for 2022 Grant Page 4 of 6 II. History Jewels Helping Hands is the leading outreach provider in Spokane County. We provide the only free mobile showers in the county allowing those that are not in the shelter system the dignity of a shower and helping reduce infections and the transfer of bed bugs, lice, and other surface communicable diseases. Additionally, we have partnered with a Street Medical team to provide medical care during outreach thus reducing emergency room visits and improving the health of those living unsheltered. Additionally, Jewels Helping Hands not only provides food and supplies to those living unsheltered but allows anyone needing food to obtain a food box from the organization. Mission Statement: Through kindness, compassion, and respect, we ensure people who are houseless have their basic needs met-to survive, thrive, and connect to community resources. III. Project Summary Showers for the Unsheltered — Jewels Helping Hands will provide showers in up to 2 locations one day a week in the Valley. Currently we have relationships with Zion Evangelical Lutheran Church and Valley Assembly of God to utilize their space but under a City agreement we would be open to moving these locations if the City wanted to utilize a different location. Our mobile shower unit offers hot water, private showers, just requires a garden hose, and contains all the grey water for safe dumping. We provide all hygiene products and change of clothing at the showers. Outreach — Two members of the Jewels Helping Hands team will seek out and find the existing camps throughout the Spokane Valley. They will build relationships through providing some basic needs supplies as well as food. Through these relationships they can learn and understand the specific needs of the individual and connect them to the appropriate resources, get housing assessments done, connect them and transport them to available shelters, and assist in getting ID cards and social security cards which is a barrier to housing and employment. When medical issues are found, the location of the person and their specific need is noted, and doctors are brought out through our street medical team reducing the traffic at the local emergency rooms. Both Programs — Both Showers and Outreach reconnect individuals to a sense of community, of belonging. Once a connection is made conversations can take place to discover what the barriers are to housing and employment. As those conversations take place we can refer people and connect people to all the great resources the community has, but it has to start at a one-on-one level and with trust. IV. Scope of Work Showers for the Unsheltered a. Provide a safe place for those living unsheltered can come once a week to take a warm shower, get a change of clothing, and gather hygiene products b. Having people go weeks/months in between showers is a public health issue. It is the way communicable diseases can be spread, bed bugs, and body lice. The unsheltered travel to stores and do come across the housed individual so transmission of these issues is not only probable, but likely. Additionally, going long periods of being dirty destroys a person's self-confidence and feeling of community. It pushes those living unsheltered further down a rabbit hole of despair. c. This project would begin January 1, 2022 and run through December 31, 2022. d. This is not a seasonal activity. e. While mobile showers and outreach are outdoors, it is only in the worst weather that events would be postponed or canceled. During the extremes coldest/hottest of weather people still need hot/cool showers and it is even more important that they get dry socks and clothes to prevent hypothermia, frostbite, chaffing and rashes. Outreach is the same. During the extreme weathers people are more in need of help than when the weather is stable. We do not stop unless the weather puts our people at risk. f. Jewels Helping Hands has been doing outreach since late 2018. They are the leading outreach providers in Spokane County. We have provided thousands of showers, ran 4 Shelters in the City of Spokane of which only one was City funded. We have partnered with every shelter operator in the county and all outreach workers. We have relationships with service providers in addiction treatment, mental health, housing, and employment services. Jewels has been providing showers in the Spokane Valley for over a year and just recently added a second location. Jewels has also been doing outreach in the Valley on an occasional basis for the last 2 years. In the past Jewels Helping Hands has also taken calls from the Spokane Valley Police to assist them in moving camps from Balfour Park and other locations where camping is banned or the camps were beginning to create issues. V. Budget Showers-52 Weeks Notes 1 Employee-8 Hours per week $ 7,521 $16 hour plus taxes for 52 weeks Transport ShowerTrailer-30 miles each week $ 897 Mileage Rate of$0.575 per mile,52 Weeks Cleaning Supplies-$10 per week $ 520 Disinfectant and cleaner to scrub shower after each use $ 8,938 Outreach-52 Weeks $17 hour plus taxes for 52 weeks,2 employees as it is unsafe for 2 Employees-16 Hours $ 15,983 1 person to travel in remote areas Fuel/Maintenance-Assume 100 miles per week $ 2,990 Mileage Rate of$0.575 per mile,52 Weeks $ 18,973 Total Cost $ 27,911 VI. Metrics As a social program we understand that often the goals are soft goals, but we do believe in accountability and believe there are still hard numbers that can be measured to indicate whether or not a program is effective. The Key Point Indicators for us and what we measure are the following: Showers — Number of people there, number of people taking a shower, new people We want to know not only how many took a shower, but how many new people showed up at a site to understand if the word is spreading that it is a site to get help. Shower/Outreach — Number of people contacted, unique individuals met, number of assessments completed, connections made to other service providers, number of people shifted to shelters verse living outdoors, number of individuals entering treatment centers Any metric that can be measured showing the number of people connected to resources or making an improvement in their living situation should be measured. VII. Attachments 1. 501 C3 Determination Letter 2. January 1 to June 30 Financial Statement 3. Board Approval Authorizing Application 4. Board Member and Principal Staff List 5. N/A CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signat (print or type name) Jason Green Title: Treasurer Date: 8/12/2021 INTERNAL REVENUE SERVICE DEPARTMENT OF 'I'4FE TREASURY P. O. BOX 2508 CINCINNATI, OH 45201 II nn Employer Identification Number. : ,+, Date: JUL 0 2019 84-2198820 DLN: 2605.3578002759 JEWELS HELPING HANDS Contact Person: 5128 N JEFFERSON ST CUSTOMER SERVICE IN)) 31954 SPOKANE, WA 99205-0000 Contact Telephone Number; (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 170(b) (1) (A) (vi) Form 990/990-EZ/990-N Required: Yes - • - Effective Date of Exemption: June 20, 2019 _ Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section 501(c) (3) . Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductible bequests, devises, transfers or gifts under Section 2055, 2106, or 2522. This letter could help resolve questions on your exempt status. Please keep it for your records. Organizations exempt under IRC Section 501(c) (3) are further classified as either public charities or private foundations. We determined you're a public charity under the IRC Section listed at the top of this letter. If we indicated at the top of this letter that you're required to file Form A 990/990-EZ/990-N, our records show you're required to file an annual information return (Form 990 or Form 990-EZ) or electronic notice (Form 990-N, the e-Postcard) . If you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked. If we indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral part of this letter. For important information about your responsibilities as a tax-exempt organization, go to www.irs.gov/charities. Enter "4221-PC" in the search bar to view Publication 4221-PC, Compliance Guide for 501(c) (3) Public Charities, which describes your recordkeeping, reporting, and disclosure requirements. Letter 947 ;I Mi Letter Jewels Helping Hands Statement of Activity January-June, 2021 TOTAL Revenue Direct Public Support Individ, Business Contributions 57,933.63 Total Direct Public Support 57,933.63 Indirect Public Support 113,679.15 Other Types of Income Miscellaneous Revenue 3,524.71 Total Other Types of Income 3,524.71 Total Revenue $175,137.49 GROSS PROFIT $175,137.49 Expenditures Business Expenses 644.34 Advertising 5,130.29 Business Registration Fees 80.00 Total Business Expenses 5,854.63 Cannon Shelter Cannon -Project Ops-Salaries 21,365.00 Total Cannon Shelter 21,365.00 Contract Services Accounting Fees 1,083.96 Total Contract Services 1,083.96 Facilities and Equipment 505.89 Rent, Parking, Utilities 471.99 Storage Rental 2,701.48 Total Facilities and Equipment 3,679.36 Operations Books, Subscriptions, Reference 86.96 Forget Me Not 186.97 Fuel-Donation Pickups 22.74 Monroe Room Showers&Coffee 501.35 Outreach Bus 380.00 Outreach Bus Passes 679.98 Outreach City Cleanup 326.13 Outreach Clothing 636.19 Outreach Food 2,851.84 Outreach Fuel 3,893.57 Outreach Gas Cards 283.78 Outreach Housing/Motel 10,168.60 Outreach Hygiene 23.73 Outreach Laundry 2,783.62 Wednesday,August 11,2021 08:30 AM GMT-07:00 1/2 Jewels Helping Hands Statement of Activity January-June, 2021 TOTAL Outreach Medical 500.66 Outreach Other 1,908.73 Outreach Pop Up Warming/Cooling Centers 17,067.07 Outreach Showers 14,046.87 Outreach Stipends 16,600.60 Outreach Supplies 7,981.62 Showers 54.44 Telephone,Telecommunications 1,133.98 Vehicle Repairs 3,611.55 Total Operations 85,730.98 Other Types of Expenses Insurance-Liability, D and 0 1,853.93 Total Other Types of Expenses 1,853.93 Payroll Expenses 3,047.30 Wages 67,259.84 Total Payroll Expenses 70,307.14 Travel and Meetings Travel 98.50 Total Travel and Meetings 98.50 Vehicle/Trailer Licensing 102.75 Total Expenditures $190,076.25 NET OPERATING REVENUE $-14,938.76 NET REVENUE $-14,938.76 Wednesday,August 11,2021 08:30 AM GMT-07:00 212 info@jewelshelpinghands.org From: jewelshelpinghandsspokane@gmail.cam ant: Wednesday, August 11, 2021 3:04 PM To: info@jewelshelpinghands,org Subject: Re: City of Spokane Valley - Economic Development and Social Service Grant Vote yes Julie Garcia On Aug 11, 2021, at 11:30 AM, info@jewelshelpinghands,org wrote: Attached is the grant proposal due on Friday. I need each of you to read it, provide any feedback and to vote yes or no on whether to proceed. A requirement of this grant is proof of the board voting to move forward with the application. Your email back will be your vote. Please review and reply as soon as possible as time is of the essence. As I am the one that prepared it, I obviously vote yes we should move forward and look forward to your thoughts. Regards, Jason Green Treasurer Jewels Helping Hands <City of Spokane Valley ED and Social Seevice Grant.docx> 1 info@jewelshelpinghands.org From: Maurice Smith <risingrivermedia@gmail.com> ant: Wednesday, August 11, 2021 12:09 PM To: info@jewelshelpinghands.org Cc: Julie Garcia; angelinamoy2121 @gmail,com; Ali Grounds Subject: Re: City of Spokane Valley - Economic Development and Social Service Grant The proposal/Request looks good. I vote yes. Yours for the Shalom of Our Community, Maurice Smith Executive Producer MyRoadLeadsHorne.org "My War Never Ended" Protect Trailer The Least of These The Hidden Homeless (SpIFF Version] (is q� OFFICIAL SEtECTICN' Documentary YouTube Channel 509.475.8797 "We can't change what we don't love; We can't love what we don't know; .4nd we can't know what we're unwilling to invest with our time, our efforts, and our resources." R'SiNIC � Er 1A On Wed, Aug 11, 2021 at 11:30 AM <infoPiewelshelpinghands.org>wrote: Attached is the grant proposal due on Friday. I need each of you to read it, provide any feedback and to vote yes or no on whether to proceed. A requirement of this grant is proof of the board voting to move forward with the application. Your email back will be your vote. Please review and reply as soon as possible as time is of the essence. As I am the one that prepared it, 1 obviously vote yes we should move forward and look forward to your thoughts. t info@jewelshelpinghands.org From: Alison Grounds <alisongrounds@gmail.com> ,nt: Wednesday, August 11, 2021 12:29 PM To: info@jewelshelpinghands.org Subject: RE: City of Spokane Valley - Economic Development and Social Service Grant Hi Jason! I vote 100%yes! Great job!!! Ali Sent from Mail for Windows 10 From: info( iewelshelpinghands.org Sent: Wednesday, August 11, 2021 11:30 AM To:jewelshelpinghandsspokane@gmail.com; angelinamoy2121t gmail.com; alisongrounds@gmail.com; Maurice Smith Subject: City of Spokane Valley- Economic Development and Social Service Grant Attached is the grant proposal due on Friday. I need each of you to read it, provide any feedback and to vote yes or no on whether to proceed. A requirement of this grant is proof of the board voting to move forward with the application. Your email back will be your vote. Please review and reply as soon as possible as time is of the essence. As I am the one that prepared it, I obviously vote yes we should move forward and look forward to your thoughts. Regards, Jason Green Treasurer Jewels Helping Hands i info@jewelshelpinghands.org From: Love Mom <angelinamoy2121 @gmail.com> ant: Wednesday, August 11, 2021 12:03 PM To: info@jewelshelpinghands.org Cc: jewelshelpinghandsspokane@gmail.com; alisongrounds@gmail.com; Maurice Smith Subject: Re: City of Spokane Valley - Economic Development and Social Service Grant I vote yes. On Wed, Aug 11, 2021, 11:30 AM <info@iewelshelpinghands.org>wrote: Attached is the grant proposal due on Friday. I need each of you to read it, provide any feedback and to vote yes or no on whether to proceed. A requirement of this grant is proof of the board voting to move forward with the application. Your email back will be your vote. Please review and reply as soon as possible as time is of the essence. As I am the one that prepared it, I obviously vote yes we should move forward and look forward to your thoughts. Regards, Jason Green Treasurer Jewels Helping Hands i Board Members and Principal Staff Julie Garcia — Founder & Executive Director Jason Green — Co-Founder & Treasurer Maurice Smith — Board Member& Documentarian Alison Grounds — Board Member & Secretary Angelina May— Board Member Kenneth Crary —Operations Manager Stefani Damm —Volunteer & Donation Coordinator Our board and principal staff is comprised of lived experience individuals. We have Hispanic, African American and Caucasian represented in race, we have 4 women and 3 men, a member of the LGBTQ community, formerly incarcerated, former addicts, and survivors of domestic violence, rape, homelessness, and individuals that have had to utilize the system for help as single parents. This collection brings compassion, hope, and an attitude of everyone can change. CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 13th, 2021 before 4:00 p.m. Applicant: NAOMI Phone: 509-926-6492 E-mail business©naomicommunity.org Address: 11302 E Broadway Ave City: Spokane Valley State WA Zip 99206 Applicants are: Non-profit X Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Angela Slabaugh Phone: 509-879-0539 E-mail angela@naomicommunity.org Address 11302 E Broadway Ave City Spokane Valley State WA Zip 99206 Amount requested: $ 12,500 Applicant's match: 120260 Total project budget: 32,76° Is this a new or continuing activity? New: First Full Year City of Spokane Valley Request for 2022 Grant Page 4 of 6 II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather-related constraints? f. Brief history of event or organization. If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. BUDGET Please provide a detailed budget for the use of your requested funds. This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. As it is common for awarded amounts to be less than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. VI. METRICS What are the specific goals for the use of the grant funds? How do you measure the successful use of your grant funds? What specific impact will the grant funds have on your program?What methodology will you use to determine if you met your goals? For social services type grants, it would be appropriate to indicate how the program measures the service that is being provided to the citizens of the City of Spokane Valley. For economic development type programs, these should be indicators that you can show a direct benefit to the economic health of the City. Upon grant closeout this should be the focus of the required post grant reporting. City of Spokane Valley Request for 2022 Grant Page 5 of 6 VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) SA.6(1u (print or type name) Angela Slabaugh Title: Executive Director Date: 08/12/2021 City of Spokane Valley Request for 2022 Grant Page 6 of 6 • Basic Information: NAOMI Mailing Address: 11214& 11302 NAOMI E. Broadway PO Box 371 Spokane Valley,WA 99206 Spokane Valley,WA 99037 509-926-6492 Contact Information: Angela Slabaugh, Executive Director 509-879-0539 angela@naomicommunity.org Applying for Social Services Grant. II History: Since 2011, NAOMI has provided a grace-filled community and transitional housing in Spokane Valley to women and children who have experienced homelessness and other various traumas. NAOMI cultivates transformation in the lives of mothers by providing a grace-filled space for women to pursue their personal growth through participation in and facilitation of growth groups focused on overcoming patterns of dependency. III Project Summary: As NAOMI responds to ever changing needs of the women and children we serve as well as our staff team,we humbly request the proposed funds to pay for some of our operational expenses so that we can utilize existing donor funds to fund the first full year of an Office Administrator position. The Office Administrator position will allow us to achieve greater levels of efficacy in our programs, transparency in our stewardship and long-term sustainability. IV Scope of Work: a. Eliminate need for volunteer bookkeeper by dividing reconciliation to Office Administrator and outsourcing all bookkeeping to third party Accountant, creating stronger practices of checks and balances. Offload 20%workload of Executive Director to better support staff and development of NAOMI programs. Strengthen oversight of policies and procedures. b. By strengthening our internal practices and sustainability,we are better positioned to continue serving the vulnerable in our community exceptionally well. Through access to support to break out of cycles of dependency, isolation and poverty, as well as safe housing for those needing refuge as they pursue their recovery. c. This project runs the calendar year: Jan 1, 2022-Dec 31, 2022 d. N/A Info@naomicommunity.org PO BOX 371 Spokane Valley, WA 99037 509-926-6492 • oczi) naomi r lbw e. Historically, we have utilized a trusted volunteer with the reconciliation and bookkeeping with the oversight of our Treasurer. Additionally, all administrative work has been shouldered by the Executive Director and, being short staffed since the beginning of 2020, this has led to greater strain on the staff team as a whole. V Budget: The $12,500 requested will be dedicated to theitems listed below to allow current undesignated funds to cover costs of the Office Administrator Position ($32,760 total). 1. Operational: $7,500 dedicated to operational and maintenance costs such as internet,telephone, utilities, and maintenance material purchases. 2. Consultation: $5,000 will be dedicated to the costs of marketing, contracted services and professional development. Our 2021 Year End Campaign aims to expand our monthly donor base to sustain this position after the project timeline has passed. VI Metrics: Attendance will be documented weekly and compiled in an annual report. Goal 1: Maintain Office Administrator position for the calendar year, integrating reconciliation of accounts as evidenced by financial reports overseen by Board Treasurer. Goal 2: With the offloading of work from Executive Director, NAOMI Abundant Life Groups will serve 30-45 residents of the Greater Spokane Valley area, and our NAOMI Homes and Financial Recovery and Resilience program will serve 2-3 women and their children under ED's supervision: Final numbers will be included in the Annual Report. Goal 3: The Office Administrator, in collaboration with HR Consultation,will present the NAOMI Employee Policies and Procedures Handbook by June, 2022 to better support Employee retention and efficacy. Board Minutes will provide confirmation. With your support, NAOMI serves the greatest needs in our community to make lasting impact in the lives of homeless single mothers, their children, and the Spokane Valley community. Thank you for your consideration of supporting the mission of NAOMI and serving women and children in Spokane Valley. Sincerely, Angela Slabaugh NAOMI, Executive Director Info©naomicommu nity.org PO BOX 371 Spokane Valley, WA 99037 509-926-6492 �r' v IRS Doparlurunl of the Treasury aN 1 1.7 Infernal Revenue Service In reply refer to : 0457809025 OGDEN UT 84201-0038 June 14, 2018 LTR 147C 0 20-1171003 000000 00 00005432 BOAC: TE NAOMI PO BOX 371 SPOKANE VLY WA 99037-0371 036240 Employer ide-ntification number : 20-1171003 Dear Taxpayer: Thank you for your inquiry on June 05, 2018 . Your employer identification number (EIN) is 20-1171003. Please keep this letter in your permanent records . Enter your name and EIN on all federal business tax returns and on related correspondence . You can get any of the forms or publications mentioned in this letter by visiting our website at www.irs .gov/forms-pubs or by calling 800-TAX-FORM (800-829-3676) . If you have questions , you can call us at 800-829-0115 . If you prefer , you can write to us at the address at the top of the first page of this letter . When you write, include a copy of this letter , and provide your telephone number and the hours we can reach you in the spaces below. Telephone number ( ) Hours Keep a copy of this letter for your records . Thank you for your cooperation . 4:43 PM NAOMI 8/12/21 Amended Budget 2021 2021 NAOMI Budget 2021 INCOME General Operating _ Contributions Business/Group Contributions $ 45,000 Individual Contributions $ 135,000 Specified Use Contributions $ - Total Contributions $ 180,000 J EFS Program Income $ - Event Income $ 25,000 Grants I Private Grants $ 25,000 Total Grants $ 25,000 Interest Income $ 250 Miscellaneous Income $ - Program Service Fees $ - Rental Income $ 15,000 Total Income $ 245,250 EXPENSE Abundant Life/After Care $ 7,500 Accounting $ 4,800 Business Registration Fees $ 250 Depreciation Expense $ - Drug Testing $ 250 Events $ 2,500 House Supplies $ 3,500 Information Technology Computer&Internet Expenses $ 2,500 Online Donation Fees $ 1,250 Website Expense $ 300 Insurance Insurance-Auto $ 2,000 Insurance-Liability,D&O $ 1,500 Insurance-Property $ 2,500 Marketing $ 5,000 Mileage Reimbursement $ 350 Miscellaneous $ 650 Office Expenses Office Supplies $ 1,500 PO Box Rental $ 250 Postage $ 1,000 Payroll Expenses Employee Benefits Health Reimbursement Plan $ 11,000 Page 1 of 2 4:43 PM NAOMI 8/12/21 Amended Budget 2021 2021 NAOMI Budget 2021 - J Paid Leave/Time Off $ - Payroll Taxes Employment Security $ 194 L&I taxes $ 806 FICA/Medicare $ 11,429 WA-PFML $ 209 Salaries/Wages _ Hourly Wages $ 92,872 Salaried Compensation $ 56,530 Professional Development $ 1,000 Property Maint& Repair 303E Indiana $ 10,000 E Broadway $ 5,000 Pest Control $ 600 Property Management _ Leasing Fees $ 500 Property Management Fees $ 1,750 Property Taxes . a 303E Indiana Ave $ 3,200 E Broadway $ 300 Resident Support/Education $ 1,500 Staff/Board Exp $ 600 Telephone $ 2,800 Utilities 303 E Indiana $ 7,500 E Broadway $ 7,500 Vehicle Expense $ 2,250 Capital Improvements $ 20,000 Total Expense $ 275,140 1 Difference $ (29,890) Page 2 of 2 DocuSign Envelope ID:1C7C166B-635B-4FD8-BFC7-A3BAE84143DD naomi BOARD RESOLUTION APPROVING HIRE OFFICE ADMINISTRATOR and GRANT REQUEST In accordance with the NAOMI Vision and Strategic plan, the Board approves the hire of an Office Administrator to increase the efficacy and best practices of the organization. The Board understands that funding for this position in 2022 is currently being sought out through the coordination of a Year End Appeal for Monthly Donors and the pursuit of private grant funding including the City of Spokane Valley Social Services and Economic Development Grant. CHAIRPERSON Michelle Mors: In.a+aUrnal Iw M lr.r�c ftt nlrs :r la 11 I M:11:II 1 ACTING SECRETARY Sigrid Brannan: I Inr.u!:IUfl I by f)Valn ALA. '11MOINIWOIN DATE: 8/12/2021 Info@naomicommunity.org PO BOX 371 Spokane Valley, WA 99037 509-926-6492 11)1 naomi Board of Directors Michelle Mors, President Human Resources, Moss Adams Since: January, 2019 Expires 2025 Sig Brannan, Secretary Retired, PHD Education Since: September, 2018 Expires 2024 Lee Carney, Treasurer Spokane Corporate Housing, Owner Since: March 2015 Expires 2022 Michelle Courson, Board Member Edward Jones Financial Advisor Since: May 2021, Expires 2027 Gary Rogers, Board Member Charterhouse Holdings Ltd., Principal Since: January 2019 Expires 2025 Staff Team Angela Slabaugh, Executive Director Permanent FIT Since 9/2012 Sara Cardwell, Program Coordinator Permanent P/T Since 3/2014 Shaine Williams, Community Engagement Advocate Permanent P/T Since 3/2020 Trena Garrett, Office Administrator Permanent P/T Since 3/2021 r� Departnsent of the Treasury Intermit Revenue Service In reply refer to : 04417558212 OGDEN UT 84201-0038 Feb . 06 , 2009 LTR 4168C EO 20- 1171003 000000 00 000 00027888 BODC: TE HEARTH HOMES KAREN A FOURNIER PO BOX 371 SPOKANE VLY WA 99037-0371 015425 Employer Identification Number : 20- 1171003 Person to Contact : S. Ingraham Toll Free Telephone Number : 1-877-829-5500 Dear Taxpayer :. This is in response to your request of Jan . 28, 2009, regarding your tax-exempt status . Our records indicate that a determination letter was issued in April 2005 , that recognized you as exempt from Federal income tax , and discloses that you are currently exempt under section 501 (c) (03) of the Internal Revenue Code . Our records also indicate you are not a private foundation within the meaning of section 509 (a) of the Code because you are described in section (s) 509(a) ( 1) and 170 (b) (1) (A) (vi) . Donors may deduct contributions to you as provided in section 170 of the Code . Bequests, legacies, devises , transfers , or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code . If you have any questions, please call us at the telephone number shown in the heading of this letter . Sincerely yours , • Deborah Bingham • Accounts Management I CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I.PROJECT APPLICATION DEADLINE:August 13th, 2021 before 4:00 p.m. Applicant: _Sam Song Phone: _509-280-2739 E-mail_samsong44@hotmail.com Address: _3328 E 24th City: _Spokane State_WA Zip_99223 Applicants are: Non-profit X Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): _Mary Kae Repp Phone: _509-995-7700 E-mail _mk@genesiscreatescolor.com Address_2703 N Pittsburg St City_Spokane State WA Zip 99207 Amount requested: _$25,000 Applicant's match: _$75,000 Total project budget: _$1,231,112 Is this a new or continuing activity?_Continuing activity, 2020 and 2021 II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? Sam Song brought the Washington State Chinese Lantern Festival to Spokane in 2015 at Riverfront Park. The event was brought back to life again in 2020, in a limited capacity at the Mirabeau Park Hotel and Convention Center. The plan for Northwest Winterfest is to be an annual event in Spokane Valley. We are hosting the Spokane Valley event in 2021 and the second location event in Kennewick in 2022. Sam's mission as executive director of WOW China had him creating a nonprofit founded in 2017. Sam Song is passionate about spreading cultural awareness in communities by giving artists opportunities to express their culture. The key values are respect, passion, creativity, and integrity. Its mission is to connect families with the resources of our community. Its efforts were focused on creating the flagship event Northwest Winterfest, a family-friendly event hosted to progress the mission. III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding.As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. Northwest Winterfest is a six-week family-friendly event that will be held at the Mirabeau Point Park. The dates are November 25th, 2022 to January 1st, 2023. The event features large lighted lantern displays that will be able to be viewed in person, on a walking path. Our event requires special fencing, transportation, and security. We will be hiring Spokane Valley based companies to do this work for us. These are key components of running a successful event and would provide work and economic growth for local companies. We would also hope to hire them annually for Northwest Winterfest and continue to work with local companies as the event grows each year. The funding from the City of Spokane Valley will be helping make this event successful and create economic gains for the region. IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? We will hire local businesses for the fencing, security, and transportation at Northwest Winterfest. These are essential components of running our event and hiring local companies would create a stronger connection to Spokane Valley. b. How and why the community will benefit? The fencing, security, and transportation companies will receive unplanned business, as events are usually part of an annual projected income budget. In 2021, we are providing additional funds for these companies, and building a long-term budget to be part of their planned income for years to come. Northwest Winterfest is a six-week event being held in Spokane Valley and we plan to hold it annually in the city. Having a large annual event will bring long periods of economic growth and tourism to Spokane Valley. We hope to create long-term relationships with local businesses that we work with for continued growth. Other surrounding businesses such as restaurants, hotels, gas stations, and retail stores will benefit from the increased tourism during the holiday season. c. What are the beginning and ending dates of your project? Beginning: November 25, 2022 End: January 1, 2023 d. Is it a seasonal activity appropriate to its location? Yes, all displays and branding will be winter and holiday-related. There will also be an emphasis on the many cultures that make up the Spokane area. e. If an outdoor activity, are there any weather-related constraints? We have plans to assess the weather daily and remove any snow and ice. We plan to make sure that the event is accessible to all people. f. Brief history of event or organization. Northwest Winterfest originally began as the Washington State Chinese Lantern Festival that took place in Riverfront Park in 2015. In 2020, we brought displays to Mirabeau Park Hotel despite the challenges of COVID-19 pandemic. In 2021, we are hosting the full-scale event at Mirabeau Meadows Park and will feature over 20 cultural groups from the Spokane area. This event is a fun and entertaining way to bring the community together and celebrate the cultures that make up our region. In 2022, we will increase the scale should artisans be able to travel to the Valley. If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. BUDGET Please provide a detailed budget for the use of your requested funds. This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. As it is common for awarded amounts to be less than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. if you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. Total amount being spent: Fencing - $20,000 Security - $40,000 Transportation - $35,000 Covered with awarded funding: Fencing - $7,000 Security - $8,000 Transportation - $10,000 if awarded less than the amount requested, we would make adjustments to our fencing and security plans as necessary. VI. METRICS What are the specific goals for the use of the grant funds? How do you measure the successful use of your grant funds? What specific impact will the grant funds have on your program? What methodology will you use to determine if you met your goals? For social services type grants, it would be appropriate to indicate how the program measures the service that is being provided to the citizens of the City of Spokane Valley. For economic development type programs, these should be indicators that you can show a direct benefit to the economic health of the City. The goal for using this grant funding is to guarantee the fencing, security, and transportation companies used for this event are businesses located in Spokane Valley. Successful use of grant funding would mean that all funds were distributed to local businesses. Upon grant closeout this should be the focus of the required post grant reporting. VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) kI))1L -)f) (print or type name)_Mary Kae Repp Title: _Marketing Director Date: 08/13/2021 INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2508 CINCINNATI, OH 45201 U G D 9 201 7 Employer Identification Number: Date: 82-2326334 DLN: 26053615002577 WOW CHINA Contact Person: 3328 EAST 24TH AVE CUSTOMER SERVICE ID# 31954 SPOKANE, WA 99223-0000 Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 509(a) (2) Form 990/990-EZ/990-N Required: Yes Effective Date of Exemption: August 1, 2017 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section 501(c) (3) . Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductible bequests, devises, transfers or gifts under Section 2055, 2106, or 2522. This letter could help resolve questions on your exempt status. Please keep it for your records. Organizations exempt under IRC Section 501(c) (3) are further classified as either public charities or private foundations. We determined you're a public charity under the IRC Section listed at the top of this letter. If we indicated at the top of this letter that you're required to file Form 990/990-EZ/990-N, our records show you're required to file an annual information return (Form 990 or Form 990-EZ) or electronic notice (Form 990-N, the c-Postcard) . If you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked. If we indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral part of this letter. For important information about your responsibilities as a tax-exempt organization, go to www.irs.gov/charities. Enter "4221-PC" in the search bar to view Publication 4221-PC, Compliance Guide for 501(c) (3) Public Charities, which describes your recordkeeping, reporting, and disclosure requirements. Letter 947 -2- WOW CHINA Sincerely, Director, Exempt Organizations Rulings and Agreements Letter 947 Northwest Winterfest Budget 6/8/2021 Revenue Grant and Sponsorship Spokane Kennewick Total Grant $ 75,000.00 $ 50,00600 $ 125,000.00 Sponsorship $ 75,000.00 $ 100,000.00 $ 175,000.00 In-kind donation $ 25,000.00 $ 15,000.00 $ 40,000.00 Total $ 175,000.00 $ 165,000.00 $ 340,000.00 Tickets revenue Regular tickets $ 629,600.00 $629,600 $1,259,200.00 Season passes $ 9,998.00 $5,998 $ 19,996.00 Family passes $ 39,990.00 $39,990 $ 79,980.00 Total $ 679,588.00 $679,588 $1,359,176.00 In-House Food and Merchandise Food $ 20,000,00 $ 16,000.00 $ 30,006.00 Total Grand Total $ 874,588.00 $ 854,588.00 $1,729,176.00 Expenditures Spokane Kennewick Tax $ S Ticket fees $ - $ - Total Spokane Valley City Fees $ - $ 70,000.00 $ 70,000.00 Total $ 70,000.00 $ 70,000.00 $ - Chinese Partner Production material $ 155,250 $ 156,250.00 Labor $ 310,937 $ 310,937.00 Transportation $ 234,375 $ 214,375.00 Alrfa re/Visa for staff/Food $ - $ - Insurance $ - Artisticdesign $ - Total $ 701,562 $ 701,562.00 Customs and Transportation $ - Customs $ 24,000-00 $ 24,000.00 Seattle to Spokane Valley $ 25,500.00 $ 12,600.00 $ 38,100.00 Potential tarrifs $ 54,687-50 $ 54,687.50 Storage $ 16,000.00 $ 16,000.00 Total $ 120,187-50 $ 12,600.00 $ 132,787.50 $ - Marketing $ - Targeted marketing $ 78,000-00 $ 60,000.00 $ 138,000.00 Branding $ 2,000.00 $ 2,000.00 Total $ 80,000.00 $ 60,000.00 $ 140,000.00 COGS S - Food $ 8,000.00 $ 8,000.00 Total $ 8,000.00 $ 8,000.00 Event $ - Installation/Takedown $ 75,000.00 $ 65,000.00 $ 140,000.00 Crane and equpment rental $ 6,000.00 $ 6,000.00 $ 12,000.00 Power $ 12,000.00 $ 12,000.00 $ 24,000.00 staff $ 49,000.00 $ 49,000.00 $ 98,000.00 Parking $ 12,000,60 $ 16,520.00 $ 28,520,00 Ticketing staff $ 6,742.00 $ 6,742.00 $ 13,484.00 Cleaning $ 4,620.00 $ 4,620.00 $ 9,240.00 Stage&Sound $ 8,000.00 $ 8,000.00 Porta Potty $ 1,500.00 $ 1,500.00 $ 3,000.00 Heating $ fencing $ 2,500.00 $ 1,500.00 $ 4,000.00 Security $ 35,000,00 $ 35,000-00 $ 70,000.00 Insurance $ 15,000.00 $ 15,000.00 Waste $ 3,500-00 $ 3,500-00 $ 7,000.00 Performers $ 8,000.00 $ 8,000.00 Site restoration $ 15,000.00 $ 15,000.00 Tents,table,chairs rental $Total Uniform and others $ 2,000.00 $ 2,000.00 $ 4,000.00 Event planning $ 7,500,00 $ 7,500.00 $ 15,000.00 Misc. $ 38,000.00 $ 38,000.00 $ 76,000.00 Total $ 286,362.00 $ 263,882.00 $ 550,244.00 Sales Tax $ 35,000.00 $ 30,000.00 $ 65,600.00 $ 1,231,111.50 $ 436,482.00 $1,667,593.50 Grand Total $Net profits/loss S (35e,s23,so) $ 418,106.00 $ 61,582.50 92604weet vtitteareat_ Planning Committee Meeting Date: August 9, 2021 Time: 12pm 1. Review City of Spokane Valley Grant - Grant is requesting funds to hire local performers and businesses in Spokane Valley. - Final revisions have been made and all board members have reviewed and approved the application. Northwest Winterfest Board of Directors: Lee Cameron: Co-chair Owner- Mirabeau Park Hotel Sam Song: Co-Chair Owner- Kumon Math & Reading Center of Spokane Charity Doyl: Co-chair Executive Director-The Family Guide Mary Kae Repp: Marketing Director Owner-Genesis Marketing Scott Steele Marketing&Communications-Avista CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS AIIEsections must be answered m their fpntirpty for this application to be considered complete Rdditional pagds that,are attached to the application must be labeled 3with the section numbe an.cl section title; I, PROJECT APPLICATION DEADLINE: August 13th 2021 before 4:00 p.m. Applicant: _Project id Phone: 509-475-7185 E-mail Bob@projectidspokane.org Address: 4209 E Pacific Ave. City: Spokane State WA Zip 99202 Applicants are: Non-profit X Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Bob Hutchinson Phone: 509-879-3372 E-mail bob@projectidspokane.org Address 4209 E Pacific Ave. City Spokane State WA Zip 99202 Amount requested: $ 50,000 Applicant's match: _$127 661.87 Total project budget: ,_$177,661.87 Is this a new or continuing activity? New City of Spokane Valley Request for 2022 Grant Page 4 of 6 II. HISTORY Project id is a nonprofit organization established to provide recreation,socialization,work,personal development,and transitional opportunities to adults with intellectual and developmental disabilities in Spokane County.Based on a unique combination of faith,business,mental health,and teamwork principles, our goal is to build a vibrant and thriving community of people with intellectual and developmental disabilities.We aim to provide education,life enhancing experiences,and treatment support for people with intellectual and developmental disabilities in a safe and nurturing environment. Mission Enhancing the possibilities and potential for each individual living with intellectual and developmental disabilities to become and achieve all that God created them to bel Vision To create a vibrant and thriving community of life support and opportunities for adults with intellectual and developmental disabilities(and their families) in the greater Spokane County area. HI.PROJECT SUMMARY With these funds we are asking for we would like to expand our program to include a Day program along with expand to more wellness aspects to what we are providing at this time.Because of COVID-19 most day programs are closed or out of business which has really hurt the populating we serve.They have become more isolated and due to the realization that our organization provides more than socialization,we understand we need to add a wellness component to our operations.We have been looking at the needs of our members and hearing from caregivers;many of the people we serve have been struggling due to isolation.For many of our members their struggle manifested in behavior issues which were previously uncharacteristic for them.We are collaborating with other organizations,with the help of Mike Larson,we are able to fund a psychology major intern for the summer. This also help engage our members to provide an avenue for positive mental wellbeing. Next,Tami Dillon,Director of Communications&Governance for Skils'kin is an active member on our Board of Directors.We are looking to collaborate and develop opportunities for our members to find employment by utilizing the expertise of the Community Programs department of Skils'kin. We are looking for a 360 degree approach for our members when it comes to wellness.Purpose and belonging are part of that'integration and a job can create that opportunity.If a person can find purpose in their life,mentally it helps a person grow and be positive.Our next steps are to work with the other universities to secure nutrition and fitness interns to help guide our members to make healthy choices by eating creating fun classes or other educational activities that promote healthy body image and movement. 75%of our membership comes from the Spokane Valley. IV.SCOPE OF WORK A. Implement a Day Program and ad more wellness component to our evening program. B. Because of COVID-19 most day programs have closed or have gone out of business which has left the intellectual and developmentally disabled without activities and support for families during the day. This is caused isolation and loneliness which has manifested in behavior issues.The benefit would having a place for this population to be engaged in positive,fun and exciting activities that support them physically,mentally and spiritually.Which in turn help a person with physical and mental health. C. January 4,2022 and hope to have no end date. D. It is not a seasonal activity E. We will not have weather-relate constraints other than we will close if local school districts close due to weather. F. The reason Project id came to be was during Special Olympics families started to see children as they aged out of the school system, all the recreation,socialization and community ended for them.That for many they became depressed and lonely do to the isolation.Project id opened its door September 2014 at the old Northwest Christian School with its evening program.The first year we served aroud 15 to 25 people a night by our third year we were serving 75 people a night and became the number 1 stop for para-transit in all of Spokane County.In 2018 we move into the old East Sprague Movie Theater at 4209 E Pacific ave.right on the boarder of City of Spokane Valley and the City of Spokane. Right before we had to close due to COVID-19 we were serving over 100 people a night and provided over 14,000 meals that year. We closed our doors April 2020 when our world turned upside down with COVID-19,we quickly moved to stay engaged with our members.Within two weeks of closing our doors we began online presence by doing a variety of activities to include: • Arts&Craft supplies delivered to our members'homes and an instructor taught the lesson online • Zumba Classes taught by high school students via Facebook Live • Virtual Bingo nights where we provided a virtual BINGO card and our members won prizes that were delivered • Story I-Iour that our Founder Dixie reads different books every week • Special Olympics virtual games • Interviews with our members and friends in the community • Friendship Church Service also via Facebook Live • Built and delivered care packages to over 259 homes (averaged 4 people per home)for Easter, Halloween,and Christmas stockings that Santa delivered • Valentine's care package with an art project so they could send a Valentine to a friend During this time we learned people from over 20 states,3 countries,and the Island of Okinawa were watching and participating online with us in a variety of the activities mentioned above. We reopened our doors April 2021 and we are now serving over 50 people a night in a recreation center.We still have kept our online streaming of programs to still serve the people that are still in lock down and the people around the world we are serving. G. Scope of Work.Most of these funds would be used to employ people to help implement the day program and supplies for the day program.Our evening program we have our program manager and about 30 different volunteer that provide that program. V. Budget See spreadsheet. This budget is based on a 5 day a week program. If we did not receive the total award we are asking for we would need to reduce the number of days per week offered.The minimum amount needed to make a beneficial impact would be$30,000.This is a big project we are taking on and it needs signification funding for it to be successful.We believed it is a needed program for our community based on that 10%of the City of Spokane Valley's population is of the population we are serving. Project id, Budget Overview: 2022 Day= rograrn BUDGET January 2022-December 2022 JAN FEB MAR I APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL REVENUE _ t - Business Contributions 250.00 250.00 500.00 500.00 1,000.001- 1,000,00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000,00 9,500.00 City of Spokane Valley 4,167.00 4,167.00 4,167.00 4,167.00 4,167.00 4,167.00 4,167.00 4,167.00 4,167.00 4,167.00 4,167.00 4,167.00 50,004.00 In-Kind Contribution 400.00 500.00 500.00 500.00 500.00 500.00 500.00 500.00 500.00 500.00 500.00 1,000.00 6,400.00 Individual Contributions 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100,00 250.00 250.00 1,000,00 2,400.00 Program Fees 5,000 00 7,000.00 9,000 00 9,000.01 9,000.00 14,000.00 14,000.00 14,000.00 14,000.00 14,000,00 14,000.00 14,000.00 137,000.00 Sub-Total Revenue Income $ 9,917 00 $12 017.00 $ 14,267 00 $ 14,267 0 $ 14,767.001 $ 19,767.001 $ 19,767.001 $19,767.00 $ 19,767 00 $ 19,917.001 $19,917.00 $ 21,167.00 $ 205,304.00 Expenditures • Facility Expenses :, . .: Avista Utility $1,200.00 $1,200.00 $1,200.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000 00 $1,000.00 $1,178.64 51,500.00 $13,278.64 Rent or Lease/Triple Net $1,500.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $18,000.00 Internet/TV/Phone II $259.10 $280.971 $264.00 $264.00 $264.00 $264.00 $264.00 $264.00 $264.00 $264.00 $264.00 $264.00 $3,180.07 Professional Services $216,86 $0.00) $11.88 $174_24 $11.88 $1,100.00 $11.88 $2,000.00 $232.50 $1,200.00 $760.88 $11.88 $5,732.00, Repair&Maintenance $0.00 $0.00 $50.00 $600.00 $80.00- $50.00 $50.00 $300.00 $100.00 $800.00 $50.00 $500.00 $2,580.00 Total Facility Expenses $3,175.96 $2,980.97 $3,025.881 $3,538.241 $2,855.88 $3,914.00 $2,825.881 $5,064.001 $3,096.501 $4,764.00 $3,753.521 $3,775.88 $42,770.71 Kitchen Expenditures 0 $500.001 $500.00 $500.00 $500.00 $500.00 $800.00 $800.00 $800.00' $800,00 $800.00 $800.00 $800,00 $8,100.00 Supplies $350.00 $350.00 $350.00 $350.00 $350.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $900.00 $5,650.00 Total Kitchen 1 supplies 1 xpenditures 850.00 85100 850.00 850.00 850.00 1,300,00 1,300.00 1,300.001 1,300.00 1,300.00 1,300.00 1,700.00 13,750.00 Operating Costs Development&Training $75.00 $0.00 $75.00 $75.00 $75.00 $75.00 $75.00 $75.00 $75.00 $75.00, $75.00 $75.00 $825.00 00 Facilities/Cleaning Supplies $50.00 $50.00 $50.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $1,050.00 Miscellaneous Expense $100.00 $0.001 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $1,100.00 Liability insurance $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $6,000.00 Office Expenses $162.85 $244.31 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $907,16 QuickBooks Payments Fees $58.96 $55.31 $70.00 $70.00 $125.00 $70.00 $70.00 $70.00 $70.00 $125.00 $70.00 $70.00 $924.27 Stripe Fees/Square Fees _ $46.45 $37.69 $25.00 $25.00 $25.00 $25.00 $25.00-- $25.00 $25.00 $25.00 $25.00 $25.00 $334.14 Taxes&Licenses $250.00 $250.00 $250.00 $250.00 $250.00 $250,00 $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 $3,000.00 Fuel $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $720.00 Total Operating Costs $1,303.26 $1,197.31 $1,180 00 $1,230.001 $1,285.001 $1,230.001 $1,230.00 $1,230.00 r $1,230.00 $1,285.00 $1,230.00 $1,230.001 $14,860.57 Payroll Expenses Insurance $866.49 $354.16 $355.00 $355.00 $355.00 $355.00 $355.001 $355.00 $355.00 $355.00 $355.00 $355.00 $4,770.65 Phone $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 • $0.00 $0.00 $0.00 $0.00 Travel $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $240.00 Taxes $425.80 $565.71 $850.00- $850.00 $850.00 $850.00 $850.00 $850.00 $850.00 $850.00 $850.00 $850.00 $9,491.51 IRS Taxes $0.00 $0.00 $0.00 $1,730.95 $0.00 $0.00 $1,730.95 $0,00 $0.00 $1,730.95 $0.00 $0.00 $5,192.85 Executive Director $500.00 $500.00 $500.00 $500.00 $500.00_ $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $6,000.00 Program Manager $1,500.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $18,000.00 ROGRAM EMPLOYEES $2,800.00 $2,800.00 $2,800.00 $2,800.00 $2,800.00 $3,400.00 $3,500,00 $3,500.00 $3,500.00 $3,500.00 $3,500.00 $3,500.00 $38,500.00 Total Payroll Exper I $6,112 291 $5,739.87 $6,025 001 $7,755.951 $6,025 00......_ $6,,. ^1 $8,455.951 $6,725.001 $6,725.001 $8 455.951 $6,725.001 $6,725.001 195.01 Program Expenses, Promotwn Advertising $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $1,200.00 Cultivation $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100,00 $100,00� $100.00 $1,200.00 Printing $154.66 $80.64 $77.33 $77.33 $77.33 $77.33 $77.33 $77.33 $77.33 $77.33 $1,008.60 Project id Postage $20.00 $18.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $238.00 Total Promotion $374.661 $298.64 $297.33 $297.33 $297.33 $297.33 $297.33 $297.33 $297.33 $297.33 $297.331 $297.331 $3,646.60 Sub-total Expenses $11,816.17 $11,066.79 $11,378.21 $13,671.52 $11,313.21 $13,466.33 $14,109.16 $14,616.33 $12,648.83 $16,102.28 $13,305.85' $13,728.21 $157,222.89 13%Contingency $1,536.10 $1,438.68 $1,479.17 $1,777.30 $1,470.72 $1,750.62 $1,834.19 $1,900.12 $1,644.35 $2,093.30=3 $1,784.67 $20,438.98 Total Expenses $13,352.27 $12,505.47 $12,857.38 $15,448.82 $12,783.93 $15,216.95 $15,943.35 $16,516.45 $14,293.18 I= $15,035.61 Total Revenue $ 9,917.00 $12,017.00 $ 14,267.00 $ 14,267.00 $ 14,767.00 $ 19,767.00 $ 19,767.00 $19,767.00 $ 19,767.00 $ 19,917.00 $19,917.00 1$ 21,167.00 $ 205,304.00 Difference+1- -$3,435.27 -$488.47 $1,409.62 -$1,181.82 $1,983.07 $4,550.05 $3,823.65 $3,250.55 $5,473.82 $1,721.42 $4,881.39 $5,654.12 $27,642.13 2 VI Metric Primary Goals 1, Provide a safe,supportive environment for adults with intellectual disabilities and developmental disabilities to"hang out,"socialize,and enjoy unstructured recreational time. (We have structured programming but we let our members make choices of what they want to engage in.) 2. Teach the concepts of ownership,membership,and collective and individual responsibility to adults with intellectual disabilities and developmental disabilities. 3. Create a resource center for adults with intellectual disabilities and developmental disabilities and their support systems to learn life and transitional skills that will enhance independence and encourage growth to full potential. 4. Teach practical work and job skills to adults with intellectual disabilities and developmental disabilities that can transfer into the general job market. 5. Model and encourage community diversity through creation of an integrated and inclusive community. b. Model and teach good citizenship through community service opportunities and educational opportunities. 7, Improve the quality of life for adults with intellectual disabilities and developmental disabilities through physical activities,mental activities,spiritual activities,and special events. We would be able to measure the impact of the grant by growth of people who participate in the program. The Specific impact of this program would be without these funds we cannot move forward with this much needed project and there is much to lose if it cannot be funded.This is a partnership is serving the least among us in our community.Methodology for this is simple growth.If a program is not meeting the needs of the population it is serving it will not grow. We believe that throw our programming just like in our evening program we will be able to prepare our members to be healthier,gain skills to be more independent and develop more opportunities for employment. VII. ATTACHMENTS ;Please provide the following information as attachments] 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature)( g ) ./3JJ"- (print or type name) 13e' j b4; �! /015d h Title: J-�)r1 '-6.__U TI t/- __ 1 �'�cley Date: L//eZP 6-2, 1 City of Spokane Valley Request for 2022 Grant Page 6 of 6 I PERNAL REVENUE SERVICE DEPARTMENT OF THE 'TREASURY P. O.. `3OX 2808 CINCINNATI, OH 45201 Employer Identification Number: Date:, ,>JUL 0 2 2014 45-4091429 DLN 17053050370004 PROJECT ID .INC Contact Person: C/O PATRICK COSTIGAN CUSTOMER SERVICE ID4 31954 AO BoX 18703 Contact Telephone Number: SPOKANE, WA 99228 (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 170(b) (1) (A) (vi) Form 990 Required: Yes Effective Date of Exemption: January 15,2014 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We are pleased to inform you that upon review of your ,application for tax exempt status we have determined that you are exempt from. Federal income tax. order section 501(c) (3) of the Internal Revenue Code. Contributions to you are. deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c) (3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under the Code section(s) listed in the heading of this letter. Please see enclosed Publication 4221-PC, Compliance Guide for 501(c) (3) Public Charities, for some helpful information about your responsibilities a.s an exempt organization. Sincerely, 41.,;P• Director, Exempt Organizations Enclosure: Publication 4221-PC Letter 947 • DETACH BEFORE POSTING r`�r:::T=_.�.-s��n i��'!:".tea..-.N"y'—,�"_.y`c5:. .u5.. ..._.�..._.. _ _ _ _��-. , r.. f _:g�s2 T.MFFk.fS-iue ,,':--;y�....:s gWfR R T ::,_ _ ,z� ,„,,,y� .,„„E : :i. —.. e�-s �r,,-r o.r, � ,., ::..� a,� .,c; _- ..�.._._�, ,.,,_ � w: ,,..5 ..��_,..� _�.,a,, , ,,.,.__,�.,n,.5���.u,������'ta'r _�,.e�,__ :t.Y� ....t��.,�, _ In' .C4�i1 h 0.4 � � imi }I' STATE Ol Issue Date: Dec 18, 2020 fiir _fr WASHINGTON -' Unified Business ID #: 603370954 ti- Nonprofit Corporation )1 `�> Business ID #: 001 �r�e, Location: 0002 ° fix „,,. PROJECT- I D Expires: Jan 31, 2022 `'' PROJECT ID t°�ti' 1 4209E PACIFIC AVE ;.i' SPOKANE, WA 99202-4946 j l= 0 i. UNEMPLOYMENT INSURANCE -ACTIVE INDUSTRIAL INSURANCE -ACTIVE ip TAX REGISTRATION -ACTIVE il Fri g ) :5-,l a,I CITY ENDORSEMENTS: }' !` SPOKANE NONPROFIT BUSINESS -ACTIVE ril c+�, r e ':if �I LICENSING RESTRICTIONS: :1 7ii 111�' Not licensed to hire minors without a Minor Work Permit. P}I(F :i{I Li -,I; , i::l 47 f`i, 5ii`: >tj �3f; I =f F t:( t. rS >4 if Y \\ :1 aP 14k1 l 4r Tlus dlocument lists the registrations, endorsements, and licenses authorized for the business " '' _, "1: Fj I� named above.By accepting this document,the licensee certifies the information on the applicationW'-- �,, pi was complete,true,and accurate to the best of his or her knowledge,and that business will be j` concluded in compliance with all applicable Washington state,county,and city regulations. Director Department of Revenue ; L_': 7 ",. i„ - nv jli.a if- ;' s,w.�.sL- i aa a* i 'Cc ,gi ;' / . c.1 ` 5 ref t x: -Z$ DETACH BEFORE POSTING €,w 4.� i�._, r< ,i: 7 ? �`•;;;:.-.:�.^.-. r<, 1 ' •� i? i °Ja a, ..,.., ors mU�;•--g;•m.^ xr .,.:aT,a.;,:9!'.r �. �L .._.� - �1..5. ..i a.`a-->•:.r S.�,,.,�. ..�..a•.. ,..�..�... h ..�[. ,,...��,•.,lu - _ i„c.L ,a... - _�+.�.,, u�„'.pa. �_ .Y, S-. frill �l1,E fy1 ,„. Ofi itA 4' ti STATE OF f {' WASHINGTON Issue Date: Dec 18, 2020 ,E � Unified Business ID #: 603370954 1. Nonprofit Corporation ! `f. Business ID#: 001 -� I Location: 0001 �1 PROJECT- ID 5 Expires: Jan 31, 2022 IUI' PROJECT- ID, INC. ' ,,�. 4209 E PACIFIC AVE .l. Ff, 1SPOKANE, WA 99202-4946 ;ESr i#; TAX REGISTRATION -ACTIVE CITY ENDORSEMENTS: Tf SPOKANE GENERAL BUSINESS -ACTIVE sPr f ki- ,4. its t 51i' 4, i . it j -V Ili C,f li >,r l(? ry All%t M �f jp J,, (_) E+ti Ii E ji'I` li tG fs )f [' i 1]}a1 ii, this document lists the registrations, endorsements, and licenses authorized for the business '° 1% [± named above.By accepting this document,the licensee certifies the information on the application II ! !r was complete,true,and accurate to the best of his or her knowledge,and that business will be it conducted in compliance with all applicable Washington state,county,and city regulations. Director, r.icFor,Department of Revenue n', Vaitn•W_...,._- .-.._:�. _.3- .__...._.� - _ -.,......_5— ....,ni-a__.__ -a......-i1.r r —.Uiw.r��r,'ru�1OCiltr _=1i�_tg-_Yq. ._'"T.F-,`�'..''�r.�_. PROJECT-ID PO BOX 18703 SPOKANE WA 99228-0703 DETACH BEFORE POSTING cr �rsA >o_,rMAS .,rn�. , a rrt; .rJ':-zm ,1_o.....�. .,- n-5- - ^%s ev--Up= _.�gt �c�_--a �:r— mn: 1Y' NS.v.V�'a.`;p'! l J ,�i,..,.�.J.r..�r _.....,nr.n.,.._.. .--�..:iJrf� r.ili.i, ��.riil,:w.vi rrE, �J-...i�,:�i..�..urf„G:�._�....ri.,i.. �!L',��_..ai.n.-�•.:., J. _,rl 1. r.Lv,l,:...1 1 ,,:_:� .rt,,.:.��_r.. -,Z t , sJutai N'lic `ttg 2� C8USII N ES L ENSE 4' '-` STATE OF REGISTERED TRADE NAMES ` �r, WASHINGTON r ` y t'I ?i(i z.� k Nonprofit Corporation Unified Business ID#: 603370954 y. I' I Fit 1 i3 1PROJECT- ID Ir Cif ;l, 01 '' ;its 16 Ifs. S�3 F.i I.' IT REGISTERED TRADE NAMES: I-"? FRIENDSHIP CHURCH 1' Pr THE WOLF DEN ,0 ;t,l THE WOLF PACKMig rb I :i rii. Ili Vyi 31 i, ''' -i.j. 11 It, Am 1 Pt jar l�j F St At IN :fir .10 kV Iii This document lists the registrations,endorsemenfs, and licenses authorized for the business a, ' named above.6y accepting this document,the licensee certifies the information an the application ��' 1,F1r 0 was complete,true,and accurate to the best of his or her knowledge,and that business will be r) iIt conducted in compliance with all applicable Washington state,county,and city regulations. Director;Department of Revenue L+'. .fv/-1 M4.=TMU,a—•—, x -,- u r`ngg -la 0. e-g.-Emr ,,..c_� c-;--_i-:R. -,i,W.,-._r ta: V ,.rit«.v.:...,.rial -r,.a ���.� .�� .l.-^a;a:�it1..Z� _ au�rWMU,�:� Project id, i Budget Overview: 2021 BUD dT - FY2021 P&L January 2021 -December 2021 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL Numerica CU Bank Balance 9,565.59 4,782.00 18,384.84 7,950.67 8,223.19 16,192.52 19,010.23 23,355.11 19,127.82 27,375.13 57,031.89 86,485.08 Numerica CU Fundraising 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00' 0.00 0.00 0.00 0.00 Account 137,993.75 138,064.08 128,123.36 126,174.61 113,229.59 105,282.45 100,331.05 90,377.52' 80,419.72 70,457.65 70,491.30 70,524.97 Numerica CU SBA-PPP Account 1.20 14,901.45 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 REVENUE„ Business Contributions 610.00 1,610.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 12,220.00 Money Market Interest.6% 70.33 59.28 51.25 54.98 52.86 48.60 46.47 42.20 37.93 33.65 33.67 33.68 564.90 3ertificate Maturing Interest 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 In-Kind Contribution 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Individual Contributions 4,944,78 19,908.08 1,000.00 1,000.00 5,000.00 4,000.00 5,000.00 1,000,00 8,000.00 15,000.00 10,000.00 40,000.00 114,852.86 Kitchen Income 0.00 0.00 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 450.00 Program Fees 0.00 0.00 0.00 800.00 800.00 800.00 900.00 900.00 900.00 1,000.00 1,000.00 1,000.00 8,100.00 Friendship Church 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 1,200.00, Facility Revenue 0.00 0.00 0.00 0.00 0.00 0.00� 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Sub-Total Revenue Income I $ 5,725.11 $21,677.361 $ 2,100.001 $ 2,950.001 $ 6,950.001 $ 5,950.001 $ 7,060.00 $ 3,050.00 $ 10,050.001 $ 17,150.001 $12,150.00' $ 42,150.00 $ 136,952.47! .PECIAL EVENT REVENUE Program Donations $0.00 $0.00 $0.00 $0.00 $0.00 $0.001 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Donations for Product Revenue $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.001 $0.00 $0.00 $0.00 $0.00 Uncategorized Revenue $0.00 $0.00 $0.001 $0.00 $0.00 $0.00 $0.001 $0.00 $90.00, $0.00 $0.00 $0.00 $90.00 Fund Raising Event .. $000 $000 $0.00 $0.00 Food ! $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Promotion $0.00 $0.001 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Tickets $0.00 $0.001 $0.00 $0.001 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 'evenue 0.00 0.001 0.00 0.001 0.00 0.00 0.00 0.00 90.00 0.001 0.00 0.001 $ 90.00 Golf Tournament Event Donated Revenue $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Sponsorships/Registrations $0.00 $0.00 $0.00 $0.00 $11,000.00! $9,000.00! $0.001 $0.00 $0.00! $0.001 $0.00! $0.00 $20,000.00 Total Golf Tournament Event $0 00 $0.00 $0.00 $0.00 $11,000.001 $9,000.001 $0.001 $0.00 $0.001 $0.001 $0.001 $0.00 $20,000.00 Car-Show Event -' _ _ - - Car Show $0.00 $0.00 $0.00 $0.00 $0.00 00 $0.00 $0.00 $0.00 $0.00 $0.00 Car Show Sponsorships $0.00! $0.00 $0.00 $0.00 $0.00 $0_ $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Car Show Event $0.001 $0.00 $0.001 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Winter Elegance Event 0.00 icome $1000 $485.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 30.00 $0.00 $50,000.00 $10,000.00 $60,495.00 ponsorships $0.00 $0.00 $0.00� $0.00 $0.00 $0.00 $0.00 $0.00 $6,000.00 $30,000.00 $0.00 $0.00 $36,000.00 Winter Elegance Tickets $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $625.00 $0.00 $0.00 $625.00 Total Winter Elegance Event $ 10.00 $ 485.00 $ 0.00 0.00€ $ 0.001 $ 0.00 $ 0.001 $ 0.00 $ 6,000.001 $ 30,625.00 $50,000.00 $ 10,000.00 $ 97,120.00 - Wolf'Pack Wolf Pack Donations $120.00 $120.00 $120.00 $120.00 $120.00 $120.00 $120.00 $120.00 $120.00 $120.00 $120.00 $120.00 $1,440.00 avenue $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 T-Ball/Golf!Bowlling Revenue $0.00 $0.00 $0.00 $0.00 $0.00 $1,500.00 $5,000.00 $0.00 $0.00 $3,000.00 $0.00 $0.00 $9,500.00 Fund Raisers $0.00 $2,329.30 $0.00 $0.00 $0.00 $0.00 $0.00 $2,000.00 $0.00 $0.00 $0.00 $0.00 $4,329.30 T TShirts&Caps $0.00 $0.00 $0.001 $0.00 $0.00 $ $0.001 $0.00 $0.00 $0.00" $0.001 $0.00 -0.00 Total Wolf Pack Revel $120.00 $2,449.30 $120.00 $120.001 $120.00 $1,620.f. $5,120.00 $2,120.00 $120.00 $3,120.00 $120.00L $120.00 $ ,3.30 Total Revenue $5,855.11 $24,611.66 $2,220.00 $3,070.001 $18,070.00 $16,570.00 $12,170,00 $5,170.00 $16,260.00 $50,895.00 $62,270.00 $52,270.00 $269,431.77 Gross Profit $15,420 70 $29,393.661 $20,604.84 $11 020.671 $26,293.19 $32 762,52 $31,180 231 $28 52511 $35,387 82 $78 270.13 $119,301.891 $138,7555.081 Expenditures Facility Expenses 'r- Avista Utility 5823.35 $0.00 $600.00 $1,000.00 $1,000.00 $1,000,00 $1,000.00 $1,000,00 $1,000.00 $1,000.00 $1,178.64 $1,500.00 $11,101.99 Rent or LeaselTriple Net $3,211.00 $3,263.02 $3,263.02 $3,263.02 $3,263.02 $3,263.02 $3,263.02 $3,263.02 $3,263.02 $3,263.02 $3,263.02 $3,263.02 $39,104.22 Bank Charges $0.12 $6.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $6.12 Internet/TV/Phone $259.10 $280.97 $264.00 $264.00 $264.00 $264,00 $264.00 $264.00 $264.00 $264.00 $264.00 $264.00 $3,180.07 Professional Services $216.86 $0.00 $1,100.0011111111=1 $2,000.00 $232.50 $1,200.00 $760.86 $11.88 $5,732.00 Repair&Maintenance $0.00 $0.00 $50.00 $600.00 $80.00 $50.00 $50.00 $300.00 $100.00 $800.00 $50.00 $500.00 $2,580.00 Revenue Refunds $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Facility Expenses $4,510.431 $3,549.99 $4,188.90 $5,301.26 $4,618.901 $5,677.02 $4,588.90 $6,827.02 $4,859.52 $6,527.02 $5,516.541 $5,538.90 $61,704.40 Kitchen Expenditures 0 Wolf Den Food($300 Donation) $0.00 $0.00 $0,00 $0.00 $500.00 $500.00 $500.00 $500.00 $500.00' $500.00 $500.001 $500.001 $4,000.00 Friendship Church Food $0.00 $0.00 $0.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $450.00 Monday Night Fellowship $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.001 $0.00 $0.00 Supplies $350.00 $0.00 $350.00 $350.00 $350,00 $350.00 $350.00 $350.00 $350.00 $350.00 $350,00 $350.00 $3,850.00 Total Kitchen Expenditures $350.00 $0.00 $350.001 $400.00 $900.00 $900.00 $900.00 $900.00 $900.001 $900.00 $900.00 $900.001 $8,300.00 Operating Costs $. $0.00 $0.00 $000 $0.00 $0.00 $0.00 Commissions&Fees g0.001 $0.00 ,. O.001 $OA01 $0.00 $0.00 $0.00 Development&Training $75.00 $0.00 $75.00 $75.00 $75.00 $75.00 $75.00 $75.00 $75.00 $75.00 $75.00 $75.00 $825.00 Facilities/Cleaning Supplies $10.88 $0.00 $0.00 $100.00 $100,00 $100.00 $100.00 $100.00 $100.00 $100.00 $100,00 $100,00 $910.88 Miscellaneous Expense $100.00 $0.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $1,100.00 Liability Insurance $0.00 $0.00 $0.00 $0.00 $1,421.50 $0.00 $0.00 $0.00 $1352.90 $0.00 $0.00 $0.00 $2,274.40 Office Expenses 11111117111.12122 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $907.16 QuickBooks Payments Feese $70.00 $70.00 $125.00 $70.00 $70.00 $70.00 $70.00 $125.00 $70.00 $70.00 MIME Stripe Fees/Square Fees $37-69 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 MIKM11:1 Square Fees $0.00 $0.00 $25,00 $0.00 $0.00 $25.00 $0.00 $0.00 $0.00 $25.00 $0.00 $0.00 $75.00 PayPal Charges IMED IIKE. J : $35.28 Taxes&Licenses $0.00 $0.00 $245.00 $0.00 $0.00 $245.00 $0.00 $65.00 $245.00 $245.00 $245.00 $245.00 $1,535.00: Fuel $0.00 $0.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $600.00 Total Operating Costs $457.08 $340.25 $652.94 $482.94 $1,959.441 $752.941 $482.94 $547.94 $1,580.84 $807.941 $727.94 $727.94 $9,521.13. Payroll Expenses Insurance $866.49 $354.16 $355.00 $355.00 $355.00 $355.00 $355.00 $355.00 $355.00 $355.00 $355. 00 $355.00 $4,770.65 Phone $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Travel $12.03 $0.00 $20.00 $20,00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $212.03 Taxes $425.80 MEM $850.00 $850.00 $850.00 $850.00 $850.00 $850.00 $850.00 $850.00 $850.00. $850,00 IRS Taxes $0.00 $0.00 $0.00 $1,730.95 $0.00 $0.00 $1,730.95 $0.00 $0.00 $1,730.95 $0.00 $0.00 Executive Director MEM $4,900.00 $4,900.00 $4,900.00 $4,900.00 $4,900.00 $4,900.00. $4,900.00 $4,900.00 $4,900.00 $4,900.00 $4,900.00 Executive Director IRA $200.00 $200.12 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $2,400.12 Stipen $600.00 $600.00 $600.00 $600.00 $600.00 $600.00 $600.00 $600.00 $600.00 $600.00 $600.00 $600.00 $7,200.00 Program Manager $0.00 $0.00 $0.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00, $1,500.00 $1,500.00 $1,500.00 $13,500.00 ExecutiveAssistant(PartTime) $0.00 $0.00 $0.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000,00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $9,000.00. Total Payroll Expenses $4,365.60 $6,619.99 $6,925.00 $11,155.951 $9,425.00 $9,42200 $11,155.95 $9,425.00 $9,425.001 $11,155.951 $9,425.00 $9,425.001 $107,928.44 Program Expenses Card) 50.00 $0.00 $50.00 $50.00 $50.00 $50.(. $50.00 r::.. $50.00 $50.00 $50.00 $50.00 $50.00 0 009 Program Supplies $219.55 $55.51 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00, $200.00 $200.00 $2,275.061 Total Program Expenses $219.55 $55.51 $250.00 $250.001 $250 00 $250.00 $250.001 $250.001 $250.00 $250.00 $250.001 $250.00 $2,775.061 Promotion Advertising $500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $500.00 $0.00 $500.00 $500.001 $500.00 $2,500.001 Cultivation $11.05 MEI $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100,00, $100.00 $100.00 $100.00 $1,055.44 Printing $80.64 ii l $1,008.60 Project id Postage $0.00 $18.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $218.00 Total Promotion $665.71 $143.03 $197.33 $197.33 $197.33 $197.33 $197.33 $697.33 $197.33 $697.33 $697.33 $697.33 $4,782.04: Car Show Expenses ."; Car Show Food $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.001 $0.00 $0.00 Car Show Equipment Rental $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Car Show Misc Costs $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Car Show Promotion $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00. $0.00 $0.00 $0.00I $0.00 Total Car Show Expenses $0.00 $0.00 $0.00 $0.00 $0.00 $0.001 $0.00 $0.00 $0.00 $0.00 $0.00I $0.00 $0.00I Prom/Halloween/Christmas Party Food I $0.00 $0.00 $0.00 $0.00 $0.00 $500.00 $0.00 $0.00 $0.00 $300.00 $0.00 $200.00 $1,000.00 Rental $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Misc Costs $0.00 $0.00 $0.00 $0.00 $0.00 $200.00 $0.00 $0.00 $0.00 $100.00 $0.00 $100.00 $400.00 Promotion $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00, $0.00 $0.00 $0.00 Total Car Show Expenses $0.00 $0.001 $0.001 $0.00 $0.00 $700.001 $0.00 $0.001 $0.00, $400.001 $0.00 $300.001 $1,400.001 Winter Elegance Expense Winter Elegance Tickets $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00. $0.0:. � 0� $OAO! Winter Elegance Banquet Fee $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $10,000.00 $0.00 $10,000.00 Entertainment $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $800.00 $0.00 $800.00 Winter Elegance Misc Costs $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $500.00 $250.00 $450.00 $0.00 $1,200.00 Winter Elegance Printing $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $300.00 $0.00 $300.001 Total Winter Elegance Expense $0.00 $0.001 $0.001 $0.00 $0.00 $0.00 $0.00 $0.00' $500.00 $250.00 $11,550.00 $0.00 $12,300.00 f Wolf.Pack Special Oly pics • $0.00 $0.00 $0.00 $10.00 $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 Basket Belli Track�Field � � ... .._.. $250.00 $250.00 $2,010"00 T-Bail/GolfiBowling $0.00 $0.00 $0.00 $0.00 $0.00 $600.00 $0.00 $0.00 $50.00 $0.00 $3,000.00 $0.00 $3,650,00 Travel $0.00 $0.00 $0.00 $0.00 $500.00 $0.00T $0.00 $500.00 $0.00 $0.00 $500.00 $0.00 $1,500.00 Fuel $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00. $0.00 $0.00 $0.00 $0.00 Hotel $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Meals $0.00 $38.52 $90.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $128.52 Per Diem $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 )lympics $0.00 $0.00 $90.00 $10.00 $750.00 $850.00 $250.00 $750.00 $300.00 $250.00 $3,750.00 $250.00 $7,250.00 Uncategorized Expenditure $0.00 $300.05 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $300.05 Uncategorized Revenue(Added) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00- $0.00 $0.00 $0.00 $0.00 Mal Expenditures $10,568.3771 $11,008.82 $12,654.17 $17,797.481 $18,100.67 $18,752.29 $17,825.121 $19,397.29 $18,012.69 $21,238.241 $32,816.81 $18,089.17 $216,261.12 loney Market Balance $138,064.08 $128,123.36 $128,174.61 $113,229.59 $105,282.45 $100,331.05 $90,377.52 $80,419.72 $70,457.65 $70,491.30 $70,524.971 $70,558.65� BA-PPP Loan Account $1.20 $14,901.45 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 undraising Account $0.00! $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Iithdrawal of Savings $0.00) $10,000.00 $0.00 $15,000.00 $8,000.00 $5,000.00 $10,000.00 $10,000.00 $10,000.00 $0.00 $0.00 $0.00 $68,000.00 redit Card Payment $0.00 $0.00 $0.00 $0.00 $0.00 $5.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Cash $4,782.00 $18,384.84 $7,950.67 $8,223.19 $16,192.52 $19,01.., $23,355.11 $19,127.82 $27,375.13 $57,031.89 $86,485.08 $120,665.91 5.91 Net Revenue $4,713.26 $13,602.84 -$10,434.17 -$14,727.48 -$30.67 $2,182.1. .$5,655.12 -$14,227.29 -$1,752.69 $29,656.76 $29,453.19 $34,180.83 $_..__.4.65 4 The Board of Directors has voted by phone to approve Project id the ability to run a day program at its facility if a grant from the City of Spokane Valley approves Project id's grant application. This is a unanimous approval. Members of the board that voted yes. Doug Meyers Lon Gibby Joshua Simmons Rick Pisani Tami Dillon Pam Haley Bob Thorson Dixie Costigan Rod Higgins Steve Van Liew Project id Board of Directors Doug Meyers President Lon Gibby Vice-President Joshua Simmons Secretary Rick Pisani Treasury Tami Dillon Board Member Pam Haley Board Member Bob Thorson Board Member Dixie Costigan Board Member Rod Higgins Board Member Steve Van Liew Board Member Bob Hutchinson Executive Director CITY OF SPOKANE VALLEY, WA 2022 Economic Development and Social Services Grant Application Instructions General: Each year, the Spokane Valley City Council includes funds in the annual budget to help support economic development activities and/or social service efforts directly benefiting the citizens of Spokane Valley. We are currently seeking applications from qualified non-profit providers of such services for funding in our 2021 budget. Organization must be organized under Internal Revenue Code sections 501(c)(3) or 501(c)(6). General Requirements: 0 In order to qualify for grant funds, the agency must be a qualified 501(c)(3) or 501(c)(6) organization. ❑ Agency must provide 12 copies of the completed attached application. Other materials intended to further showcase your agency, project, or mission are allowed to be included with the application; if included, provide 12 copies of each. As all materials will be inserted into standard three-ring binders, all materials should be unbound and three-hole punched. ❑ Grant funds should not be used to fund capital assets such as buildings and vehicles to avoid questions relating to insurance and liability. ❑ The applying agency will be required to prepare a presentation of no more than 5 minutes on the request to the Spokane Valley City Council on September 21, 2021 at 6:00 pm in Council Chambers at City Hall. If you plan to distribute handouts at this meeting, 12 copies of the handout must accompany your proposal on the August 13, 2021 deadline. If you wish to use presentation materials with a program such as PowerPoint, all files must also be included with the proposal and presentation handouts by the application deadline of August 13, 2021. Please note that due to the COVID-19 pandemic, guidelines may change regarding in- person public meetings We will keep applicants updated if changes become necessary to the process or location of presentations to the City Council during these uncertain times.;; City of Spokane Valley Request for 2022 Grant Page 1 of 6 Schedule of Grant Application Events: Following is the proposed schedule for the Grant Application Process (Note: specific dates may be adjusted by the City to meet unexpected circumstances): Notice placed in newspaper and media and grant package available July 16, 2021 Grant application must be received at City Hall no later than 4:00pm (applications received later than this will not be considered) August 13, 2021 Applicant presentations to City Council September 21, 2021 City Council motion consideration for 2022 awards October 26, 2021 Award/regrets letters sent out to applicants November 2021 Contracts between City and grant recipients to be completed December 31, 2021 Date upon which grant awarded programs must be completed December 31, 2022 Post event reporting due to the City r January 15, 2023 Project Management and Grant Administration: The City of Spokane Valley Finance Department will issue contracts for approved grants, reimburse expenses, and monitor contract compliance. Applicants shall be reimbursed for documented costs, as outlined in the application, up to the amount awarded. Selection Process: Each application will be reviewed by the Finance Department to ensure all required portions of the application are included and that the applicant is an eligible entity. All complete applications from eligible entities will be provided to City Council for determination of award. All applicants are expected to make an oral presentation to City Council. This allows the applicant to better explain their program, as well as affords council the ability to better understand the proposed services. Following the presentations, Council will decide at a later meeting, based on a methodology of their choosing, the amounts of each award. Upon finalization of the awards, each applicant will be notified of their awarded amount. Staff will then consult with applicants of approved projects to develop contracts and scopes of work. After the applicants and the City have signed the contracts, staff will notify applicants to proceed. It is very important that applicants are aware that upon being awarded a grant: 1. The grantee must sign a contract with the City. 2. All contracts are reimbursement based; i.e., the grantee must expend funds on approved items and then seek reimbursement under terms of the governing contract. Grantee will not be reimbursed if information requested by the City (prior or current year) has not been provided. Approved items are those that were outlined by the applicant in the application and oral presentation. 3. The Finance Department will confirm that applicants submitted a report on 2021 activities to the City, if a grant was awarded. Only after these steps are complete is a project grantee authorized to be reimbursed for costs. City of Spokane Valley Request for 2022 Grant Page 2 of 6 Other Information: Insurance: As part of its contract for performance, the City requires contractors to maintain liability insurance in the amount of$1,000,000 and name the City as an additional insured on its liability insurance policy. Proof of such insurance must be submitted with the contract, or before funds are released. Contract: The City will utilize a standard contract for City-funded grant activities. Payment: Normally, payment is provided once per month or quarter as a reimbursement of expenses, upon receipt of an invoice including appropriate attached backup for the expenses that were incurred. Equal Opportunity: No individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state or federal law. Reporting Requirements: Upon completion of the grant program or the year, grant recipients are required to provide a written summary of their program. The focus of the post grant reporting is to provide the council and citizens information on how the city funds were used. The focus should be on the actual impact these funds had on the citizens of the City of Spokane Valley. A comparison to the planned impact as detailed in the metrics section of your application. The written report will be provided to City Council and the public. Failure to comply with the reporting requirements may affect your organizations ability to effectively apply for future awards Additional Information: Additional information which may be required by a change/interpretation in state law may also be required from the applicant. Proposal Submittal: Please submit 12 copies of your application information no later than 4:00 pm on Friday, August 13th, 2021 to: City of Spokane Valley Finance Department Sarah Farr, Accountant/Budget Analyst 10210 E. Sprague Avenue Spokane Valley, WA 99206 City of Spokane Valley Request for 2022 Grant Page 3 of 6 CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title, I. PROJECT APPLICATION DEADLINE: August 13 «'2021 before 4:00 p.m. Applicant: _Spokane Valley Arts Council Phone: _(509) 995-6313 E-mail _SpokaneValleyArts@yahoo.com Address: _PO Box 141676 City: _Spokane Valley State WA Zip 99214 Applicants are: Non-profit XXX Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): _Liz McIntosh Phone: (509) 995-6313 E-mail imlilmac@gmail.com Address 1320 S Robie Ct City_Spokane Valley State WA Zip 99206 Amount requested: $55,000 Applicant's match: $ Total project budget: $55,000 Is this a new or continuing activity?_Both City of Spokane Valley Request for 2022 Grant Page 4 of 6 II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather-related constraints? f. Brief history of event or organization. If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. BUDGET Please provide a detailed budget for the use of your requested funds. This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. As it is common for awarded amounts to be less than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. VI. METRICS What are the specific goals for the use of the grant funds? How do you measure the successful use of your grant funds?What specific impact will the grant funds have on your program? What methodology will you use to determine if you met your goals? For social services type grants, it would be appropriate to indicate how the program measures the service that is being provided to the citizens of the City of Spokane Valley. For economic development type programs, these should be indicators that you can show a direct benefit to the economic health of the City. Upon grant closeout this should be the focus of the required post grant reporting. City of Spokane Valley Request for 2022 Grant Page 5 of 6 VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) «"` '-- (print or type name) Elizabeth McIntosh Title: SVAC Board Member Date: August 13, 2021 City of Spokane Valley Request for 2022 Grant Page 6 of 6 SVA� PO Box 141576Amended Pages of the 2022 Spokane Valley, WA 99214 City of Spokane Valley Application for Economic SPOKANE VALLEY pars COUNCIL Development and Social Services Grants II.History Since it began in 2004,the Spokane Valley Arts Council has strived to be all active presence in our city and has pursued our goal of bringing art to the citizens in our area. Our mission is to promote,support,and enhance the diversity, quality, and accessibility of arts and culture in our region. As an all-volunteer organization,we continue to fulfill this mission,working independently but with the support of the City of Spokane Valley. III. Project Summary We are requesting funds to help with the administrative expenses of SVAC, continued improvements to our website, printing, postage, advertising, insurance,and production of our eleventh statue. IV,Scope of Work In 2022, Spokane Valley Arts Council will continue funding efforts of a sculpture by local artist Joey Marcella. Mr.Marcella was commissioned by SVAC in 2021 to create a piece using a never-been-done-before seamless blend of Italian Carrara and Grigio Carnico marble and Joey has agreed to complete this project with no cost for his labor. Using the synergy of technology combined with Joey's sculpting abilities;he will gracefully intertwine the black of the Grigio Carnico marble with white of the Italian Carrara marble to transform these pieces into a 6-foot-tall sculpture. In the amendments of this packet are digital still renderings of the piece Joey is creating titled Soulmates. Joey is a Spokane artist that has been involved in the natural stone industry for over 30 years and was the recipient of the 2018 Natural Stone Institute's Craftsman of the Year award and Stone World magazine's Fabricator of the Year, a national publication to which he is a regular column contributor. With Joey's history in publications,we are optimistic this piece could gain world recognition for our area. In 2022, Spokane Valley Arts Council will be producing a second monumental bronze by western artist Nancy McLaughlin (1932-1985)titled The Owl Woman Calls Your Name. Born in Kalispell,Montana,Nancy McLaughlin became noted for her depictions of Indian faces from babies to men and in her later years,the portrayal of Indian legends. Her passion in her later years was portraying Indian legends,such as the piece being produced. She worked mostly with pencil and pastels in the early days but moved on to watercolor, oil, and sculpture. During her career,McLaughlin lived in Washington,Arizona,and Texas. V.Budget • Insurance $500 • Federal and stating tax filing to maintain our 501(c)3 status $400 • Artist Showcase $10,000 • Website $500 • Updating supportive software $800 • Printing,postage,advertising $7,400 • Monumental sculpture and rotating pedestal(continued project) $20,400 • Monumental Bronze(new project) $15,000 Total: $55,000 VI. Metrics Local Non-profit Art-based Organizations: In previous years, SVAC has supported DanceFest and Inland Northwest Dance Association,which put on a free dance event once a year showcasing the talents of dancers of all ages and abilities, and demonstrations by national dancers and groups. We are also annual participants in the Spokane Folklore Society's event during the Spokane Symphony's Outdoor Concert at Comstock Park. To provide other not-for profit art-based organizations an event to engage with the public,in 2020 we have started an annual Arts Preview in Liberty Lake during the Spokane Symphony's Labor Day Weekend Concert. Filling Display Booths Free of Charge: We continue to maintain art exhibits at CenterPlace and the Spokane Valley Main Library. These exhibits include local amateur and professional artists, local area high school student art, and loaned art from private collections. Annual Fundraiser: The 14th Annual Artist Showcase will be held October 9,2021. As our main fundraiser,the event features demonstration artists,great food,and live music,with a loud and silent auction. We have been successful because of the continued support of the attending demonstration artists and the talented national and international artists who submit their art to be juried into our event, and then sold. We also appreciate you,the community members who purchase tickets and art at our event,and the generous advertisers and donors. BUSINESS INFORMATION Business Name: SPOKANE VALLEY ARTS COUNCIL UBI Number: 602 414 811 Business Type: WA NONPROFIT CORPORATION Business Status: ACTIVE Principal Office Street Address: 2426 N DISCOVERY PL, SPOKANE VALLEY,WA, 99216, UNITED STATES Principal Office Mailing Address: PO BOX 141676, SPOKANE VLY,WA, 99214-1676, UNITED STATES Expiration Date: 07/31/2022 Jurisdiction: UNITED STATES,WASHINGTON Formation/Registration Date: 07/23/2004 Period of Duration: PERPETUAL Inactive Date: Nature of Business: CHARITABLE REGISTERED AGENT INFORMATION Registered Agent Name: ELIZABETH MCINTOSH Street Address: 1320 S ROBIE CT, SPOKANE VALLEY, WA, 99206-5477, UNITED STATES Mailing Address: GOVERNORS Title Governors Type Entity Name First Name Last Name GOVERNOR INDIVIDUAL MARC MCINTOSH GOVERNOR INDIVIDUAL JAMES SULLIVAN GOVERNOR INDIVIDUAL GRETHA LAWRENCE ATTACHMENT 1. B. VA 1 RS Il p.rru,mrr ui'tho Trea.;ury V Iritc•ru:il tteveriue�crv[ce P .O. Box 2508, Room 4010 In reply refer to : 4077589886 Cincinnati OH 45201 June 30 , 2014 LIR 4168C 0 20- 1021131 000000 00 00044904 BODC: TE SPOKANE VALLEY ARTS COUNCIL SPOKANE VALLEY CHAMBER OF CONERCE PO BOX 141676 SPOKANE VLY WA 99214-1676 045080 Employer Identification Number : 20- 1021131 Person to Contact : N SCIIATZ Toll Free Telephone Number : 1-877-829.5500 Dear Taxpayer : This is in response to your June 02 , 2014 , request for information regarding your tax-exempt status. Our records indicate that you were recognized as exempt under section 501 (c) (03) of the Internal Revenue Code in a determination letter issued in November 2004 . Our records also indicate that you are not a private foundation within the meaning of section 509(a) of the Code because you are described in section(s) 509(a) ( 1) and l70(b) ( 1) (A) (vi ) . Donors may deduct contributions to you as provided in section 170 of the Cade. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106 , and 2522 of the Code . Please refer to our website www. irs. gov/eo for information regarding filing requirements. Specifically, section 6033(j ) of the Code provides that failure to file an annual information return for three consecutive years results in revocation of tax-exempt status as of the filing due date of the third return for organizations required to file. We will publish a list of organizations whose tax -exempt status was revoked under section 6033(j ) of the Code on our website beginning in early 2011 . 4077589886 June 30 , 2014 LTR 4168C 0 20-I021131 000000 00 00044905 SPOKANE VALLEY ARTS COUNCIL SPOKANE VALLEY CHAMBER OF COMERCE PO BOX 141676 SPOKANE VLY WA 9921 4-1 6 76 If you have any questions, please call us at the telephone number shown in the heading of this letter . Sincerely yours , Tamera Ripperda Director , Exempt Organizations • 4w SVAC SPOKANE VALLEY ARTS_ COUNCIL Board Meeting Minutes • Jun 11, 2Q21 Present (Via Zoom); Marc McIntosh, Jim Harken, Gail Bongiovanni, PJ McGonnel, Saul Hansen, Dick Denenny, Russ Braymen, , Brenna Woody Absent: Rachel Brandt, Gretha. Lawrence, Liz McIntosh, Jay Moynahan, Jim Sullivan The meeting was called to order by President Marc McIntosh at 12:06pm. Previous Minutes: Date of next meeting was incorrect in the May meeting minutes. With the correction Jim Harken made the motion to approve the minutes. All agree. Treasurers' Report: General Account • $13,787 Scholarship Report • $1180.50 Liberty Lake Partnership • $280 Scholarship Gail has still not heard from the scholarship winner. Marc suggested we make a motion regarding how to move forward. Gail looked up the scholarship bylaws and found we only need to keep the scholarship acceptance open for years. Since we have not been able to make contact with the artist,we will keep the scholarship open. Once we get an acceptance or a decline, the money will be there and ready. PJ told the board about an interesting opportunity. She attended Barrister's Artist Opening last month. An artist approached her about possibly sponsoring an artist workshop and all the proceeds could go toward the scholarship program. We could hold these events several times a year. She is still gathering information but the board agreed that this could be a great additional event. CenterPlace Mark reported everything is in place for them to open. He arranged the date to have the next meeting in person on July 9th. The only requirement as of today would be for the board to wear masks. Meeting will be held in the same room as before. Jim Harken spoke with the Parks and Rec director. He informed Jim that they should be open by June 16 or July 1st at the latest. He also learned CenterPlace is working with a caterer. Gail questioned if they had signed a contract with a caterer yet or if they were still working event my event. The tops are placed on the basalt columns at the statues. Owl Woman Marc made the motion to not exercise the price guarantee on the sculpture that will end in July. Dick seconded the motion. All in favor. Auction Update Auction is a go for Oct 9th. Jim reported he has received some artwork and is making contact with artists often. He is beginning to phone and confirm artists as well. He also contacted Super 8 and confirmed hotel room rates. Jim will reach out to Brenna to begin creating the poster and to set up the next letter that will go out to artist. Gail informed the board that Jay Inslee would be announcing changes to restrictions for indoor events on July 31st. We will know for sure the county restrictions to plan properly for the event. Joey's Project Jim reported Joey has been redrawing things a bit and hasn't begun cutting. He isn't asking for any payments at this time. Jim felt that we should begin getting some advertising and publicity on Joey's project. In both print and on the news. He has reached out to many local publications and news stations. He has contacted Leslie Brassfield who works for the city. She offered to help find a person who can help with this. Jim felt reaching out to Melville Holmes to write up an article would be an affordable option. Gail thought we were disappointed with an article he produced for us in the past. Jim wondered if possibly Gail could help decide where we could publish such articles. It was agreed that Holly and Mel would be the best option for writing a quality article that fully described Joey and his work. Gail will work with them on creating the PSA's. Ad Sales Mark reached out to William Winkler, but didn't make contact. He spoke to his secretary and she informed him he is a big supporter of community involvement. Jim Harken will be reaching out to him on Monday. Mark contacted George Gee with zero response. Dick has reached out some contacts and feels some will purchase ads. Saul will be reaching out to contacts soon as well. Facebook Saul has been working on taking over the Facebook account and found out he can make anyone a co-administrator due to the permissions he has on the account. Tickets - Eventbrite Saul looked into this service and felt it had every feature available we would want. He also noted it is already fully integrated with Facebook. He felt we should give the service a try along side all the other efforts we make for ticket sales. He will be looking into it further to see if the service is free for non-profits. They add a 2.5% transaction fee for credit cards. If it works well, we can fully transition over time for all ticket sales. Saul will have a link for buy now on the website that will direct buyers to Eventbrite to purchase. Saul made a motion that we use Eventbrite for out next event. Gail seconded. All in favor. Tickets At the last auction event held, tickets were priced at $60. The board discussed if the ticket prices should be increased. Dick pointed out the date is incorrect on the website and ticket prices are posted at $60. Jim Harken and Marc felt that prices should remain the same. Table Sponsor-Website Saul reported his office would like to sponsor a table for the next auction event, as well as all future auctions. He discovered through this that the website doesn't have any information on sponsorships and suggested he would be happy to add this information as well as ad prices. Gail recalled there was an additional fee to table sponsoring. Marc thought we should add a section to the catalog thanking table sponsors. Auction Chairman Jim Harken has informed the board that this will be his last year as Auction Chairman. He will be happy to advise in the future,but will no longer be responsible for the event. Noting he will no longer be storing lights and easels, as well as writing and sending letters. Conversations continued regarding need to expand our board and look for new members. Grant Proposal For the 2022 Grant Application, Liz recommend SVAC request $55,000 for assistance with administrative expenses in 2022, purchasing additional material to support the creation of Soulmates by Joey Marcella, and the production of Owl Woman by Nancy McLaughlin as a monument bronze. Marc seconded the motion. All in favor. There being no further business, Dick motioned to adjourn meeting at 1:02pm. PJ seconded the motion. All in favor. Brenna Woody Recording Secretary NEXT MEETING: Friday, July 9th, 2021 @ 12:OOpin via ZOOM. SVAC Board of Directors — Effective August 2021 SPOKANE VAT I FY ARTS COUNCIL Position Name Address Phone Email 1. President Marc McIntosh 11024 N Forker Rd 928-6662 (h) theeimac51(taol.com Spokane, W 99217 979-5239 (c) 2. Vice President Jim Sullivan 2507 S Arthur 994-1706 (c) jwsullivanl a(�gmail.com Spokane, WA 99203 3. Treasurer Gretha Lawrence 4716E 14th Ave 509-230-7247(c) Gretha.Swenseni gmail.com Spokane, WA 99212 4. Volunteer Coordinator Gail Bongiovanni 14120 E Springfield 922-4493 (h) gaildancer(c�iuno.com Spokane Valley, WA 99216 220-0621 (e) 5. Russ Braymen 16836 SE 427th 425-577-2426 (h) rbraymenacomcast.net North Bend, WA 98045 425-577-4988 (c) 6. Dick Denenn PO Box 141389 998-3612 (c) dick(c�denenny.com y Spokane Valley, WA 99216 7. Art Director Jim Harken 11525 E 20th 509-924-5009 (h) lameshharkena_amail.com Spokane Valley, WA 99206 509-280-8551 (c) 8. Jay Moynahan 5413 S Helena Ln 443-1282 (h) prof1ay(a7comcast.net Spokane, WA 99223 9. Saul Hansen 1101 W 8 'Ave#2 509-496-5604(c) saulrip(@.dmail.com Spokane, WA 99204 10. Pjay McConnell 2214 N Dora Rd 509-251-6489 (c) piavis(c�gmail.com Spokane Valley, WA 99212 11. Rachel Brandt 2414 W Euclid Ave 509-842-4644 rbrandt84(ahgmail.com Spokane, WA 99205 12. Liz McIntosh 1320 S Roble Ct 509-995-6313 (c) imlilmac( gmail.com Spokane Valley, WA 99206 Corporate Information Legal Name DBA Address of Record Email Website Spokane Valley Arts Council SVAC 2426 N Discovery PI SpokaneValleyArts@yahoo.com SpokaneValleyArts.org Spokane Valley, WA 99216 Soulmates by Joey Marcella a ` .� s ' k p. I ah CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INS `RICT IONS; All sections mu t be answered to their entirety for this application to be considered complete Ad Iitional pages that are attached to the application must be labeled with the section number and section title I. PROJECT APPLICATION DEADLINE: August 13th, 2021 before 4:00 p.m. A Iicant: _ ,` t%� `I ( It } Va„,(61-44-1A.LtifVLLL )1U.60.j,LC 4 11 Phone:561 — idof-"`-fi9 0 E-mail he Va,16 me r t. CO Address: I. ( I r (J P 4ry Cit \ State to Zip qv 6 Applicants are: Non-profit Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be c nsidered for funding. Contact Person (if different than applicant): .- f.� �(� Ul1-s)D �,t k, ;; . Phone: 5-0./Ykt tit4 itioosik E-mail ._.._. a_4,y\Q 0(4 a,6..07.R_ Address 1,_5'0,111, City 3011/.,l1_ 4.. (t-tk State 11I)A Zip 970 v 3C=' Amount requested: $ / 6 . °° Applicant's match: $ s O 60 .0 ° Total project budget: " C1 / 6 Q 0 0 Is this a new or continuing activity? c City of Spokane Valley Request for 2021 Grant Page 4 of 6 il A ':f:\, y I 4 f„, ii Wm mil 1 Organization name: Spokane Valley Heritage Museum Address: 12114 E Sprague Ave PO Box 141341 Spokane Valley WA 99206 Contact Name: Jayne Singleton,Director 509-922-4570 www.spokanevalleymuseum.com spokanevalleymuseum a()gmail.com H. History: The Spokane Valley Heritage Museum(SVHM)Board of Directors respectfully submits a request under the Economic Development category. SVHM plays a key role in economic development, specifically the tourism and cultural enrichment components of a balanced approach to the vitality of a community. The museum is a valuable asset to the City of Spokane Valley, its residents,travelers, researchers and seekers of historic information. The Museum benefits the community directly by serving as a repository, a center of community identity, a resource for students and as a resource for historic research. Equally significant,the museum brings visitors to our community searching for a tourist attraction or looking for genealogy information. Heritage, Cultural and Genealogy seekers are the fastest growing segment of travelers in the US. The Spokane Valley Heritage Museum is a 501 c 3 non-profit organization as recognized by the IRS. Mission Statement: "To collect,preserve and exhibit the heritage and culture of the Spokane Valley for the inspiration and education of the community; and to share our heritage with visitors to our area through engaging and interactive presentations" The SVHM was organized and established to create a museum and archives repository for the Spokane Valley and surrounding region. The museum preserves history and provides access to history through exhibits,public history programs,history tours, oral histories, school field trips and group tours. The museum is located in a unique landmark of our community and one of the few remaining historical buildings in the Spokane Valley. It is a fitting purpose for the building to house the heritage of our community. The museum is located in a designated State and National Historic Register building. Preservation of; and access to our Spokane Valley heritage is our primary function. The Board of Directors, volunteers and citizens have achieved many goals and milestones in the 15 years the Museum has served the community. They renovated, restored and preserved a historical building. An extraordinary cultural asset now exists in our community as a repository for the heritage of our community. Spokane Valley City government, citizens and businesses access the archives for information, maps and photos. Milestones include: Hosted over 18,978 local and traveling visitors, 3 Smithsonian traveling exhibits, 343 group tours, 87 school field trips, archived over 5,500 records and over 10,000 historic photos. The museum also serves as a visitor's bureau; directing tourists to lodging, dining and other attractions in the city. III. Project Summary Historic Preservation/community identity The project consists of preserving and maintaining access to our historic records and sustaining the preservation of our community heritage. Project goals include public history presentations on significant events and locations; and to continue the archival preservation of archives records, maps, artifacts and photos using museum best practices and standards. The Spokane Valley Museum's value to this community,the traveling public and those who seek to know the past cannot be overstated. The SVHM is a cultural asset which benefits economic development. The SVHM is a vital part of the economic development of this community. Businesses looking to relocate will find an historic and cultural asset in the city's profile of amenities. Cities that value their heritage have a better sense of foundation and the direction they wish to grow. The historic images on display in City Hall as well as at local businesses have contributed to our identity which fosters pride in this city. The SVHM shares our unique story with the traveling public. Travelers impact our economy by dining here, buying gas or shopping. The SVHM brings travelers into our city as evidenced by our guest log. The guest logs reflect visitors whose place of origin is outside the area. Since opening,the museum has been the welcome place for over 19,776 visitors from beyond city limits and state borders. The value of the museum functioning as a tourist attraction is substantial and impacts the city's image in a positive way. IV: Scope of Work Specifically, we are requesting funding assistance to accomplish: A. Preservation& Digitization of Archives, artifacts and the general collection: Archives and preservation supplies are continually needed as our collection grows. A storage vault, climate controlled and fire rated, is required to protect and preserve the thousands of original documents, maps, films, oral histories and photographs that comprise the collection thus far, which contains thousands of archival records, 10,000 photos,the Spokane Valley Herald newspapers: 1920-2006, Irrigation maps and hundreds of other archival maps, oral histories, WA Territory Records, and artifacts. We wish to continue with the Spokane Valley History DVD project to include creation, production and packaging of DVD. B. The benefits to the community are significant in that their community identity and history is preserved digitally and is accessible digitally. C. Beginning date: Jan 1 2022, End date Dec 3 Pt 2022. D. This is not a seasonal activity. The museum is open year round. E. No weather constraints. F. The Museum has demonstrated a 17+year record of providing historic information to the community through programs, exhibits and events. V. Budget for funding request: 1. Preservation supplies, 48" wide format scanner $6,800 2. Community Outreach, Public Presentation expense 2,000 3. History of Spokane Valley DVD project 6,000 Total $14,800 The SVHM leverages volunteer and intern hours to accomplish archives preservation. If our request isn't fully funded then the purchases will be scaled back. VI. Metrics Evaluation measures and outcomes are based on: 1. Guest information is captured at the entry point to the museum. 2. Exit survey as guests leave is an accurate measure of success. 3. Interns and volunteer production is a tangible measurement. 4. The ability to correctly store our archives collection to a greater capacity. • VII. ATTACHMENTS Please-provide heallcwitg:'.inforrriaton att 6.hrrietits 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4, List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) t-e-- tk bt C C;� / (print or type name) / e _.A _ r' CU-pq. <�l Y) I-P 7)1 Title 11.L __CO 1Q) Date: jl ) b id_.1 City of Spokane Valley Request for 2021 Grant Page 6 of 6 ( i r (P(-1 INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2508 CINCINNATI, OH 45201 Employer Identification Number: Date: Apo 6) !1 �M 01-0602585 v. d` ( DLN: 17053089803048 SPOKANE VALLEY HERITAGE MUSEUM Contact Person_ PO BOX 141341 MICHAEL J HANSON ID# 31127 SPOKANE VALLEY, WA 99214-1341 Contact Telephone Number: (877) 829-5500 Public Charity Status: 170 (b) (1.) (A) (vi) Dear Applicant: Our letter dated December, 2003, stated you would be exempt from Federal income tax under section 501(c) (3) of the Internal Revenue Code, and you would be treated as a public charity, rather than as a private foundation, during an advance ruling period. Based on the information you submitted, you are classified as a public charity under the Code section listed in the heading of this letter. Since your exempt status was not under consideration, you continue to be classified as an organization exempt from Federal income tax under section 501(c) (3) of the Code. Publication 557, Tax-Exempt Status for Your Organization, provides detailed information about your rights and responsibilities as an exempt organization. You may request a copy by calling the toll-free number for forms, (800) 829-3676. Information is also available on our Internet Web Site at www.irs.gov. If you have general questions about exempt organizations, please call our toll-free number shown in the heading. Please keep this letter in your permanent records. Sincerely yours, Robert Choi Director, Exempt Organizations Rulings and Agreements Letter 1050 (DO/CG) 2022 Proposed Budget Spokane Valley Heritage Museum Estimated Operating Revenue Jan -Dec Notes Entry donation 10,000.00 Estimated Corporate Membership 7,500.00 Estimated Individual Membership 7,000.00 Estimated Heritage Programs/Auctions 13,200.00 Estimated General Contributions 5,000.00 Estimated Historical Photo Sales/Gift Shop 3,000.00 Estimated Grants 30,000.00 Estimated Misc revenue/sponsorship 3,500.00 Estimated Book Store 1,020.00 Estimated Total Projected Revenue 80,220.00 Estimated Projected Operating Expense Exhibits 1,600.00 Ellis Island,Vietnam, Spo Bridge Program Expense 1,000.00 Estimated Fundraising Expense 1,500.00 Marketing&Advertising 26,400.00 Archives&Library 400.00 Book Store 400.00 Personnel 27,500.00 Alarm 336.00 Licenses& Permits 300.00 Insurance-Liability D&O 2,744.00 Office Expense 2,000.00 Meeting expense 450.00 Postage 470.00 Property Tax 580.00 Printing/Reproduction Costs 600.00 Professional Assoc. Dues/Subscriptions 250.00 Inside bldg repairs/maintenance etc 3,000.00 Staff Development/Training 500.00 Volunteer recognition(bdays, plaques, xma 500.00 Supplies-Office 750.00 Building Repairs/Maintenance/Warehouse 3,000.00 Supplies-Museum Kitchen 300.00 Telephone/Internet 1,200.00 Travel 500.00 Utilities/Sewer/Heat/Elect/Water 3,240.00 Historic Map repro costs 300.00 Photo Sales expense 400.00 paper/ink Total Projected Expense 80,220.00 1st draft 7.31.2021 Budget numbers are based on actual costs where possible otherwise they are estimated. 2022 Proposed Budget Spokane Valley Heritage Museum Preliminary Budget SVHM Budget numbers are based on actual costs where possible otherwise they are estimated, Spokane Valley Heritage Museum May 27, 2021 Meeting Minutes Board members present: Jaime Mcleod, Cindy Lundberg, Janie Gottschalk, Lisa Faulkner, Nancy Pulham, Carol Anderson, Tom McArthur, Jerry Anderson, Angie Terhaar, Bill Crawford, Byran Jepperson, Bill Phillips, Will Mellick, Marilyn Miller, Marilyn McCall, Jeff Danner, Will Mellick Zoom Meeting commenced: 6:05pm Discussion: Outside Agency Grant Application from City coming soon. Focus on continued preservation and access of archives collection. Will suggested that our funding request include a large standing scanner to scan the larger historic maps so they are available digitally. Vote on applying was unanimous. Cindy and Jayne will work on the grant application. • Nathan installed the new toilet/hot water tank/sink, thanks much Nathan! • Lisa F is continuing to upload images to the online site, much appreciated Lisa F! 300+ photos so far. Schools and personal collections on Past Perfect. Lisa will email the website. Huge achievement for the museum. There is close to 7,000 records in the searchable database. There are thousands more to upload. Past Perfect lets the museum decide how customers will pay for their photo/archival copy requests. This is in process. • Jayne is speaker at Westerners group (long time local history group. They have monthly meetings with a dinner). There was a large reach on Facebook to seeing Jayne's presentation. Junel7th at Corbin Senior Center 5:30pm. • Joyce is working on plaque for Herman's flag area. • Janie finished cataloging the two 1900-1902 Northern Pacific RR records. Other announcements: Angie is putting up memorial day and recap about Felts Field posts on Facebook. Newsletter containing information about photo purchasing, a memorial Jayne attended. Discussion: Jayne: Felts presentation review. Jayne thanked all who helped put the content together. It was well attended. The Spokane Valley mayor and deputy mayor were there. AN worked out well, with a large screen. Audience seemed to enjoy the presentation. Tom recorded the audio. Presentation was close to an hour, with questions and answers after. Never before seen footage of Nick Mamer. Audio interview of man talking about Mamer after the Sun God came back to Spokane, refueling in the Liberty Lake area. Marketing was great. Very organized. Many museum members and HFF as well. Jim McCall and Birch Roark will ride in the B-25 together. Museum brought masks and hand sanitizer, making every effort to keep attendees safe. Despite requests for no photography, there was a man in the audience who took photos of the presentation. Jayne will send him a tactful letter asking that he not share those photos. The museum's intention is to make a DVD and sell it to raise money for the museum. Drive Your History tour of the Saltese: Incorporate the new wetland area. Will set up a mobile audio last time and is able to do it again. Jayne is thinking about the end of June on a Saturday morning. It will be easier to socially distance, as it is outside. Cindy: Project updates, Roof is currently being installed over the top of the old one. Should be finished by next week. Downspouts will go into the scuppers. Quote for replacement of back door being reviewed, bid was approx. $4,000 including structural work. Sprinkler system requires three different contractors. Somewhat complicated getting and reviewing all the bids. Working with Quality Field Building of cost to put building in back lot. Placement, City permits and restrictions. Jayne expressed her appreciation to Cindy for dealing with all the contractors. Nathan is leaving for a trip on June 3rd. Jim McCall will move what's left under the canopy sometime next week so some exhibits are available to view. Book project on History of Parks in Spokane with Tracy Rebstock from SOS office/royalties for us. This is through Arcadia Publishing. Jayne and Tracy will be doing a Zoom meeting to talk over the details. Jayne will bring that information to the board to decide if the museum wants to be involved in that. Nancy: COVID policy updates. Newest mandates reviewed. At this point, the museum is still asking visitors to be masked when they enter. We have the right to ask them to mask up, to ask if they have been vaccinated. Jayne mentioned the factor of six-month window for vaccination effectiveness. Dr. Phillips said there is no scientific agreement yet on timing. Angie will put the updated policy on Facebook. Jayne: Grant submitted: American Recovery. Asked for $25,000. Decision will be made by mid-June dispersed by the end of June. Fall program/history presentation only. History of Spokane Valley? Jayne asked Joyce to ask Center Place if November 13th was available. No food, just presentation, with $20 charge. There was some discussion of that price being a deterrent to attendees. Perhaps a small Silent Auction. Dr. Bill mentioned securing sponsors. Angie created a sponsorship letter that can be tailored for this event. A 16mm projector and older Disney movies were donated to the museum. Maybe we can use it for an outdoor event. Other business: Tom is ready to cut the video from the Felts Field presentation. Bill Crawford mentioned the members of the lodging tax committee have changed. He encouraged the museum to apply again for funds. Jayne asked about meeting again in person. Will asked if there could be a combination in person/online meeting. Discussion about wearing masks, vaccinations, feeling comfortable ensued. A combination was decided to be the best idea at this time. The museum can utilize the two webcams and multiple laptops for those attending online. Meeting adjourned: 7:18pm Respectfully submitted, Jaime Mcleod pRTVNj 14 i � (Spokane Talley �9 12 le ier°itage L.214usetrrn Spokane Valley Heritage Museum Board of Directors 2020 -2021 Board Chair Bill Phillips Vice Chair Nathan Riley Treasurer Nancy Pulliam Secretary Jaime McLeod Member Barry Conklin Member Cindy Lundberg Member Tom McArthur Member Jeff Danner Member Carol Anderson Member Marilyn Miller Member Jerry Anderson Member Janie Gottschalk Member Marilyn McCall Member Will Mellick Member Byran Jepperson Member Joyce Mann Staff: Jayne Singleton, Director, Grant Writer,Valley Historian Maintenance: Riley Zielfelder, Marketing: Angie Terhaar CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 13th, 2021 before 4:00 p.m. Applicant: Spokane Valley Partners / Calvin B. Coblentz, CEO Phone: 509-927-1153 E-mail ceo©svpart.org Address: 10814 E. Broadway Ave City: Spokane Valley State WA Zip 99206 Applicants are: Non-profit Yes Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Phone: 907-347-1708 (Cal's cell) E-mail Address City State Zip Amount requested: $ 75,000 Applicant's match: $ 4,325,000 Total project budget: $ 4,400,000 Is this a new or continuing activity? Continuing City of Spokane Valley Request for 2022 Grant Page 4 of 6 II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather-related constraints? f. Brief history of event or organization. If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. BUDGET Please provide a detailed budget for the use of your requested funds. This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. As it is common for awarded amounts to be less than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. VI. METRICS What are the specific goals for the use of the grant funds? How do you measure the successful use of your grant funds?What specific impact will the grant funds have on your program? What methodology will you use to determine if you met your goals? For social services type grants, it would be appropriate to indicate how the program measures the service that is being provided to the citizens of the City of Spokane Valley. For economic development type programs, these should be indicators that you can show a direct benefit to the economic health of the City. Upon grant closeout this should be the focus of the required post grant reporting. City of Spokane Valley Request for 2022 Grant Page 5 of 6 VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) Calvin B. Coblentz Title: Chief Executive Officer Date: August 11, 2021 City of Spokane Valley Request for 2022 Grant Page 6 of 6 Addendum to: City of Spokane Valley, 2022 Application for Economic Development and Social Services Grant II. History Spokane Valley Partners is a 501(c)(3) nonprofit; our Federal Tax Identification Number is 91-1478830. Our mission is to "prevent hunger and poverty alongside great community partners." Spokane Valley Partners is a unique nonprofit. Unlike many organizations that are founded by an individual with a passion for something, this nonprofit was established by the Spokane Valley community to provide a solution to poverty and hunger. Our vision began in 1951 when ten Valley churches collaborated to provide joint programs for those in need. Over the next four decades this group built a network that included the sectors of faith, business, government, civil groups, schools, and private citizens. In 1990 the community founded Spokane Valley Partners as an independent nonprofit, then called Spokane Valley Center. Since then,we have grown to include a full range of services including the second largest food bank in Spokane County,the largest free clothing bank in the county, and the only diaper bank in the region. We also answered the call from the utility companies to manage their emergency assistance funding for customers, a program that eventually grew to include private and grant funding to help not only with utilities but with rent, medical equipment,transportation, and many other emergencies. A protective payee service was eventually launched out of necessity to manage the monthly budgets for adults on disability, a program that prevents homelessness for nearly 200 households. In 2020, we made history launching the first ever Valley owned and operated mobile food bank.With CARES Act funding SVP established a permanent mobile service that added two new trucks, one refrigerated,to distribute food all over the Valley.This mobile component reduces a transportation barrier that used to prevent the poorest families from accessing food from our static site. We now serve as many households from our mobile platform as we do from our building. In addition to food,we distribute diapers, coats, clothing, and supplies from our trucks.Throughout 2020 and still in 2021, SVP has stood as the exclusive partner with COSV and Spokane County to confront food insecurity in the Spokane Valley with CARES Act funding. In the midst of this crisis,we were ready, able, and trustworthy. Spokane Valley Partners has a 33,000 square foot facility that is truly"one stop shopping" for those seeking help.Tenants on the SVP campus currently include SNAP (Energy assistance & homeless housing assistance), YWCA (Domestic Violence Program), Catholic Charities (Homeless housing assistance), and Valleyfest (Headquarters). We have converted what used to be the community theater into a new warehouse for the clothing bank and diaper bank to meet increased needs. We allow many other organizations to work beside us within our facility on any given day, helping to connect their resources to our Valley residents. Ill. Project Summary Spokane Valley Partners stands as the primary social services center for the Spokane Valley.The community has positioned us to act as a safety net for families who are experiencing financial duress for various reasons.Thank you for allowing us to stand with you for all of these years. We are requesting a new S75,000 commitment from the City of Spokane Valley to help us continue to provide vital resources (food, clothing, diapers, emergency assistance) to the residents of Spokane Valley. By funding our 1 mission, you will be helping to ensure that these resources are available to your constituents who fall within poverty thresholds and are experiencing crisis. In 2020 our food bank served 11,801 households and provided about 1.7 million pounds of food. Proudly, we rescued nearly 400,000 pounds from grocers and restaurants. Additionally, over 150,000 pounds of food were distributed to 23 Spokane Valley schools to provide weekend food for 600-750 homeless/extreme low-income students and providing classroom "thinking" snacks. Other major programs include the largest regional clothing bank, career clothing bank, Inland NW Diaper Bank, emergency assistance funds, seniors in need funds, protective payee funds management, and life skills classes. All these programs are delivered while incurring 6 percent administrative and fundraising costs. For every dollar spent, 94 cents go directly to programs and services. Stewardship is our top priority. Our annual independent audit reports reflect the great efforts demonstrated by our leadership to ensure that SVP's operation is transparent and above reproach. Our projected 2022 budget is approximately 4.4 million, similar to 2021. If the COSV fulfills the entire amount of this request it will represent 1.7%of our overall projected 2022 expense budget. This may not seem like a lot, but it represents general operational expenses, which is much more difficult to procure through other grants. Our network of additional partners and donors will fund the remainder of programs and overhead. IV.Scope of Work Requesting$75,000 in general operating support for the fiscal year of 2022 (January—December). The leadership team at Spokane Valley Partners views our organization as a resource that belongs to the community to serve the community. We are resolved to a philosophy that strives to fulfill our niche in concert with government, faith communities, and other nonprofit organizations, each doing their appropriate part to provide solutions, rather than striving to compete with other organizations. Our largest role is to ensure that no one in our valley goes hungry. However, with help from our supporters and in collaboration with our likeminded partners we have become the central safety net for families within the Spokane Valley. We are still in the center of the COVID-19 recovery battle, working hard to support families that have been impacted by the economic results of the pandemic. As you know, federal emergency unemployment benefits are scheduled to expire in September, which is likely to create a new wave of need among the unemployed and underemployed. We expect 2022 to be an unstable time for many of our Valley residents. Even as the economy begins to rebound, many families are just one event away from losing their home or having to choose between feeding their family or paying their rent.When Spokane Valley Partners is asked to meet a need, we don't fret over inventory or levels of community support. We say yes to the need and provide food, clothing or whatever else we can provide to help a family continue working toward self-sufficiency. Many of the families in need that we encounter are working hard to support their household but still fall short when something unexpected happens. The resources provided by Spokane Valley Partners help a struggling family have the breathing room to withstand trouble while continuing to take steps toward more security. Our resources prevent so many families from becoming homeless. We are an "emergency" food bank, available when families need it. We constantly encourage self- reliance to those who can work, and we support their efforts as they move toward employment or 2 better employment. We do this through robust referrals,job related necessities such as business clothing, work boots, specialty items or equipment.We also provide cooking classes,financial security classes, and we resource transitional programs in our area that ensure the success of the individual. Two-thirds of those we serve are children or elderly, unable to improve their situation;we will always be here to support them. Our programs provide crucial help to seniors on fixed incomes. In addition to the opportunity to visit our food and clothing banks, our Food Express program delivers groceries to 150 shut in senior households monthly. Additionally, we can help with other needs such as prescription costs, home projects, and utility emergencies. Many children are trapped in poverty of no fault of their own. We believe that the way to break that cycle of poverty is to help them change their stars by helping them succeed in school.That is why we work so closely with our Valley school districts to drive hunger out of the schools. Children in poverty can receive breakfast and lunch for free at school, but on weekends they often go without.The schools report to us that those children suffering food insecurity on weekends are ineffective in school until about Wednesday. Our Food for Thought program has virtually eliminated this barrier.We provide weekend meals to ANY child who needs it. Last school year we provided well over 150,000 pounds of food to 23 schools. We never turn down a new request from a school to add more students who truly need food. Last year there were over 800 children in Valley schools identified as homeless. We provided food to 750 of them and our partner, 2"d Harvest, provided the rest.There are many other resources and programs Spokane Valley Partners provide to the residents of Spokane Valley seasonally and in response to urgent needs, one example being SVP operating as a cooling and warming center. V. Budget(See attached 2021 budget,our 2022 budget will not be approved until December,2021) All funds from this grant will be used to reimburse general operating expenses for facilities, equipment, administration, and support systems to enable successful execution of program objectives. No city funds will be used to fund capital assets or salaries. VI. Metrics The goal of the funds received from the City of Spokane Valley in 2022 is to cover some of our general operating costs.That will allow us to provide more program resources with the funds received from individual donors. Additionally, we have more grant writing success with foundations to cover program expenses, but it is difficult to find funding for operational expenses. Having our primary municipality help us with these operational expenses makes us more successful in other fundraising for programs. We hope to increase the commitment from the City of Spokane Valley to $75,000, which will allow us to meet new identified critical community needs. Last year the City of Spokane Valley dedicated $39,508 toward Spokane Valley Partners. We made up the difference by writing other general grants and directing private donations toward general operating costs.Your full support is critical to help us maintain sustainable programs and step up to meet new challenges. Spokane Valley Partners uses a unified database system to collect information on all our program deliverables and recipients.This allows us to track exactly where recipients live and the demographics of each household.Although we serve clients throughout the eastern portion of Spokane County, 93-94% live within the City of Spokane Valley zip codes.The exception to that is our diaper bank, which delivers over 12,000 diapers per month throughout five counties. Overhead for the diaper bank is covered through fundraising primarily outside of Spokane Valley. 3 We have received laudatory comments from our independent financial auditors for the internal control systems governing our bookkeeping and accounting procedures. We have the CFO for STCtJ, Lindsey Myhre, serving on our board and as a member of our finance committee overseeing our accounting system and internal controls. We also have Johanna Heller serving as Treasurer.Johanna has experience as a clinic administrator at CHAS Health Valley,with a robust accounting background, and is currently employed as a financial consultant to businesses and nonprofits. We are extremely confident in our ability to provide detailed reporting, with receipts for every dollar spent of City funding we receive. We would anticipate spending those funds within the first three quarters of 2022 and have our accounting reporting completed and to the City by the beginning of the fourth quarter. Summary Spokane Valley Partners is your safety net for Valley residents. Considering the current health and economic crisis, the increase in demand placed upon our agency has mostly been upheld by CARES Act and COVED relief funding. Federal support has allowed us to increase our services during this state of emergency,while experiencing a drop in revenues from usual sources. Our projection for 2022 is that federal funding will wane and unless the economy has a significant rebound, our support from individuals, churches, and businesses may also remain reduced. We have recently been challenged to find new answers to unmet social needs within the Spokane Valley. Challenges such as homelessness, the lack of emergency shelters,transportation and other resources for homeless teens have become increasingly urgent. Spokane Valley Partners wants to be in the center of conversations regarding the future of these critical issues. We are eager to partner with the COSV to address the most logical solutions to these problems with an open mind and collaborative attitude. The leadership team at Spokane Valley Partners wants to extend a sincere thank you to our city council and city staff for the longstanding partnering relationship. We hope you will agree to provide full support of our request and can recognize the strength of our organization and the value it provides to your constituents. We are here to serve and cannot do it without a strong allegiance from our city leaders. Your full support of our request goes a long way to establish credibility as we leverage our position within the community to garner additional support from community groups, foundations, and corporations both inside and outside of the Spokane Valley. We know you have limited funds to apply toward these social issues; thank you for considering allocating some of them to the work that we do at Spokane Valley Partners. VII.Attachments • Washington State Articles of Incorporation • IRS Determination Letter • 2021 Approved Budget • Board resolution authorizing CEO to submit grants • Board of Directors & Principal Staff List 4 • • "`r` ART1Ct~�5 OF AMENDME NT •� ,� i ST4TE:00.:1NASSINGT,ON N R Q,rJ W 1:C 'j ;SECRETARYOF'.STAT. - WASHINGTON F „caki NONPROFIT CORPORATION Cn Q . {Per Chephi 2443(MI E 'c ^r •please PRINT or TYPE in black ink' s�' • •SEgn,date and velum original AND ONE CkY to: PILED FEE: e jo W Y SECRETARY OF STAT k rreo(x4-tiauR)SEAVIc,ilvAILALI.a-x o r u Errrrr LA CORPORATIONS (7MSION i uns F wxu worm- wmrYe�IN ac�cn I err xa k %� • 801 CAPITOL.WAY SOUTH•PO BOX 402.4 SAM-REED- ON ou3ysion"F eJVsLO *. v OLYMPIA,WA 9651340234 ' MARCH 12,2007 eoaoto Lisa ow). �` •BE SURE TO INCLUDE FILING FEE.Che=s FILED: ! ! —� • µ . . should bo made payable to'Secretary of State' •• STATEOF WASHINGTON IMFORTAtITI Person to Centel aboul this Ming Day me Phnrle Number(with area code) Kenneth J. B iggs (509) 927-1.153 X15 ' • AMENDMENT TO ARTICLES OF INCORPORATION. . ' NAME OF CORPORATION.(As currently recorded with the Ortio et the secretary&Slate) Spokane Valley. Community Center And Food Bank ' fiat NUMBER CORPORATION NUMBER (Nknown) AMENDMENTS TO ARTICLES OF INCORPORATION WERE ADOPTED ON 601243794 2-426380-8 Date: 3/07/07' , • EFFECTly- DATE (Spedrted endive data may be up to 30 days AFTER reve'tpt of the document by the Secretary a!State) • OF ARTICLES OF • AMENDMENT . jR} Specific Date: 3/07/07 . - ❑ Upon filing by the Secretary of State - - ADOPTioN OF THE ARTICLES OF AMENDMENT (Please chock ONE prthe totlarlinq) ..• ❑ The amendment was adopted by a Meeting of rctofnbers held on(specify date): .A quorum was present at the meeting and the amendment recalved at toast(vv-thirds of the votes which members present or represented by .. proxy were entitled to cast o • .❑ The amendment was adopted by a consent in writing and signed by all members entitled to vote. F • • F • There are no members tipt have voting rights. The amendment received a majority vote of the directors at a board meeting held . E an{specfy da(e); 30 7/0 7 U' . E . a AMENDMENTS TO T}tE ARTICLES OF INCORPORATION ARE AS FOLLOWS R . tfnecessary,atlsc edo onalamendmentsortnfnrmaton, ,• • Y, Effective March 7, 2007,, Spokane Valley Community . • • Center- And Food Bank corporate name will be: "Spokane Valley partners" . . • • - a 0 n SIGNATURE OF OFFICER - F • • 1 'This dock I hereby executed under penalties of perjuty,and is,to the best ofmy lrnowledge, twd ant(correct I .. .42,/, a Richard Baird, President 3/07/07 s 0 ty OirIc r Printed Name Oath H • ra of 1 . • • Y INFORMATION AND ASSISTANCE — 360t753 7 115 {TOO —360/753-14135) "a'Wel VAT) • B STATE of WASHIN [ N E lei.4 T', - r y rii . ( O�i { 1. 'fin`ill i :? \ J N -- ! Nit 0 _„ N 18Bg' E SECRETARY of STATE Li IN N I, RALPH MUNRO, Secretary of State of the State of Washington and custodian of its sealEil , j hereby issue this N EA CERTIFICATE OF AMENDMENT ia E. I to E SPOKANE VALLEY CENTEREll 11 a Washington Non Profit corporation. Articles of Amendment were filed for record in this office on the date indicated below. .111 IX Changing name to SPOKANE VALLEY COMMUNITY CENTER 1 E la li El UBI Number: 601 243 794 Date: June 05, 2000 E ■siir rraa 1 .�� rrra jam, wr �C c" rrrr ts�, xaeva 1 rarrw xrrrar rrrr a; --- x.rr Given under my hand and the Seal of the State N •may.. ;-:t Mrar]Yrrr �, of Washington at Olympia, the State CapitalEs are A v1r SI' ,....,,,..r ,... 0 El I 1 `z -18$9 0. uivelect i Kl Ralph Munro,Seeretals4216380..8 g iT11�. 11mram1Et/1lllfij1m1f 1Evaramvi lmlffflillflf118ffr-i 111/v11m119i11i1«11iE311E7toraviamm1f8fi11I. 11y'." 4L) Y STATE of WASHING TON 5EC E Z ' II'STATE I, Ralph Munro, Secretary of State of the State of Washington and custodian of Its seal, hereby Issue this CERTIFICATE OF INCORPORATION to , • SPOKANE VALLEY CENTER . a Washington Non Profit: corporation. Articles of Incorporation were filed for record in this office on the date indicated below: • UM, Number - . 601 243 794 - Date: April 11 , 1990 • ),,-.1.' _.. ,...„..., r ,. , .,„,;,.. . „..,...„,,...,..,,,,,,., .Y NI,7 ,,I trg+�pi4ldrr,I,,,� tt +4iri r + ''��, ,, Give myh� andthe ��,, •:,.• .•� , •r,, S �i' n under and of Slate of I,,,,A` 0.:;0i �i► Washington, at Olympia, j , ', �.,�„ �.Sc;�.l',', �•{I,7,1�''. • � , the State Capltt3i .. I‘fItil:l.y,i 141 .�' YL-ti r�P:��rl i 6 P,/,,,i' ..Th '' 1�' .,}l�..r ..::, .�,`5,,1`'psi:•,.., .' t • r� �"'r�:' fi•ierti::�' Ralph Munro, Secretary of State „} ., seer O V./ SSF67 2 -426390-0 Internal Revenue Service Department of the Treasury P. O. Box 2508 Date: July 12, 2007 Cincinnati, OH 45201 Person to Contact: SPOKANE VALLEY PARTNERS Kathy Masters ID# 17-57024 PO BOX 141360 Customer Service Representative SPOKANE VLY WA 9921 Toll Free Telephone Number: 877-829-5500 Federal Identification Number: 91-1478830 Dear Sir or Madam; This is in response to your request of July 12, 2007, regarding your organization's tax- exempt status. In June 1995 we issued a determination letter that recognized your organization as exempt from federal income tax. Our records indicate that your organization is currently exempt under section 501(c)(3)of the Internal Revenue Code. Our records indicate that your organization is also classified as a public charity under sections 509(a)(1) and 170(b)(1)(A)(vi)of the Internal Revenue Code. Our records indicate that contributions to your organization are deductible under section 170 of the Code, and that you are qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Internal Revenue Code. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely, LkAL//('. A1.0004—) Michele M. Sullivan, Oper. Mgr. Accounts Management Operations 1 12:02 PM Spoka-^Valley Partners 12/16/20 Cash Bast• Profit& Lk.... ., Budget Overview January through December 2021 TOTAL . .r Jan 21 Feb 21 Mar 21 Apr 21 May 21 Jun 21 Jul 21 Aug 21 Sep 21 Oct 21 Nov 21 Dec 21 Jan-Dec 21 Ordinary Income/Expense Income 41000•Operation Revenue 41100•Donations 41110•Corporation 13,809 5,736 3,076 2,576 10,793 13,178 2,888 2,991 3,676 3,570 830 11,577 75,000 41111•Religious Institution 4,536 3,434 3,251 3,836 4,174 4,135 4,045 3,161 2,323 5,405 4,900 3,800 48,000 41112•individual/Household 7,727 7,727 7,727 7,727 7,727 7,727 7,727 7,727 7,727 7,727 7,730 35,000 120,300 Total 41100•Donations 26,072 16,897 14,054 14,139 22,694 25,040 14,660 13,879 13,726 17,702 13,460 50,677 243,000 Total 41000.Operation Revenue 26,072 16,897 14,054 14,139 22,694 25,040 14,660 13,879 13,726 17,702 13,460 50,677 243,000 41200•Fundraising 41211•Women Against Hunger 0 0 0 0 0 2,500 2,500 0 0 9,775 30,225 0 45,000 41213•St Joseph Concert 0 0 10,000 0 0 0 0 0 0 0 0 0 10,000 41214•Sugar Rush 0 2,500 2,500 3,500 5,000 1,500 0 0 0 0 0 0 15,000 41217•Central Valley District 0 0 1,230 0 0 0 D 0 0 0 0 13,000 14,230 Total 41200•Fundraising 0 2,500 13,730 3,500 5,000 4,000 2,500 0 0 9,775 30,225 13,000 84,230 41300•Grants 41310•COBG 1,333 1,333 1,333 1,333 1,333 1,333 2,000 2,000 2,000 2,000 2,002 2,000 20,000 41311•City of Spokane Valley 0 0 0 19,754 0 0 0 19,754 0 0 0 0 39,508 41312•Grant for Dev Director 0 0 0 10,000 0 0 0 0 0 0 0 0 10,000 41320.Other Grants-Unrestricted 0 0 7,500 25,000 0 25,000 0 0 0 0 25,000 2,500 85,000 Total 41300•Grants 1,333 1,333 8,833 56,087 1,333 26,333 2,000 21,754 2,000 2,000 27,002 4,500 154,505 41400,Other Revenues 41410•Interest 20 15 20 18 20 16 13 19 13 9 20 20 204 41411•Misc Income 850 0 0 0 0 0 850 0 0 0 0 0 1,700 41412•Protective Payee Bus Passes 330 330 330 330 330 330 330 330 330 330 330 330 3,960 41413•Protective Payee Fees 5,200 5,200 5,200 5,200 5,200 5,200 5,200 5,200 5,200 5,200 5,200 5,200 62,400 41441•SVP Scholarship 0 0 0 0 0 0 0 0 2,000 0 0 0 2,000 Total 41409•Other Revenues 6,400 5,546 5,550 5,545 5,550 5,546 6,393 5,549 7,543 5,539 5,550 5,55D 70,264 41500•Restricted Operations Funds 41530•Food Bank-Rest.Rev. 41532•Food Bank-in Kind Donations 275,640 205,210 206,460 313,764 243,401 331,986 317,664 303,287 261,865 150,529 267,480 209,620 3,085,905 41533•Income-Other 0 0 0 0 0 0 0 0 1,000 2,500 0 0 3,500 Total 41530•Food Bank-Rest.Rev. 275,640 205,210 205,450 313,764 243,401 331,986 317,564 303,287 262,365 153,029 267,480 209,620 3,090,406 41534•Food Express-Rest Rev. 41536•Grants 0 0 5,000 0 10,000 0 0 10,000 0 0 0 0 25,000 41539•CARES County Grant 25,892 25,892 25,892 25,892 25,892 25,893 42,896 42,896 42,896 42,895 42,594 0 369,831 Total 41534•Food Express-Rest.Rev. 25,892 25,892 30,892 25,892 35,892 25,893 42,696 52,896 42,896 42,896 42,894 0 394,831 41540•Food for Thought-Rest.Rev. 41541•Other income 0 0 0 0 0 200 14 0 230 855 0 0 1,299 41542•Food For Tin Kind Rest Rev 0 0 0 3,333 3,333 3,334 0 0 34,750 0 0 0 44,750 41547.1•Pawn 1(naming rights) 5,000 0 0 0 0 0 0 0 0 0 0 0 5,000 41547.5•Other Grants 0 0 10,000 5,000 5,000 14,000 0 5,000 5,000 0 5,000 0 45,000 Page 1 of 5 12:02PM Spoka^a.Valley Partners 12(16120 Cash Bas. Profit& L,. . , Budget Overview January through December 2021 TOTAL ..rs Jan 21 Feb 21 Mar 21 Apr 21 May 21 Jun 21 Jul 21 Aug 21 Sep 21 Oct 21 Nov 21 Dec 21 Jan-Dec 21 Total 41540•Food for Thought-Rest.Rev. 5,000 0 10,000 8,333 8,333 13,534 14 5,000 39,980 855 5,000 0 96,049 41550•Clothing Bank-RestRev 41552•Clothing Bank-Donation Box 35 35 35 35 35 35 35 35 35 35 35 35 420 41553•Clothing Bank-In-Kind 23,676 8,930 13,982 15,136 17,906 17,246 14,734 13,622 12,950 20,332 6,889 6,712 172,115 Total 41550•Clothing Bank-RestRev 23,711 8,965 14,017 15,171 17,941 17,281 14,769 13,857 12,985 20,357 6,724 6,747 172,535 41580•Diaper Bank 41581.5•Diaper Bank-Grants 0 0 5,000 0 5,000 0 10,000 0 5,000 D 5,000 0 30,000 41582•Diaper Bank-InKind Donation 0 0 0 0 0 0 2,333 2,333 2,333 2,333 2,333 2,333 13,998 41583•DB In Kind-Salary 1,068 1,068 1,068 1,068 1,068 1,06E 1,068 1,068 1,068 1,068 1,06E 1,068 12,616 41585•Stuff the Bus 0 0 2,300 3,806 894 0 0 0 0 0 0 0 7,000 Total 41580•Diaper Bank 1,068 1,068 8,368 4,874 6,962 1,068 13,401 3,401 8,401 3,401 6,401 3,401 63,814 Total 41500•Restricted Operations Funds 331,311 241,135 269,737 368,034 312,529 389,762 388,744 378,441 367,127 220,548 330,499 219,768 3,817,635 43000•Bldg Rent 43170•SNAP 1,141 1,141 1,141 1,141 1,141 1,141 1,141 1,141 961 981 981 981 13,052 43200•ValleyFest 350 350 350 350 350 350 350 350 350 350 350 350 4,200 43201•YWCA 235 235 235 235 235 235 235 235 235 235 235 235 2,820 43261•Catholic Charities 160 160 160 160 160 160 160 160 0 0 0 0 1,280 Total 43000•Bldg Rent 1,886 1,886 1,886 1,886 1,886 1,886 1,886 1,886 1,566 1,566 1,566 1,566 21,352 Total Income 367,002 269,297 313,790 449,194 348,992 452,567 416,183 421,509 391,962 257,130 408,302 295,061 4,390,9E9 Expense 50000•Payroll 50010•Salaries 50016•CDBG Funded Salary 1,333 1,333 1,333 1,333 1,333 1,333 1,333 1,333 1,333 1,333 1,333 1,337 16,000 50017•CDBG Salary Offset {1,333) (1,333) (1,333) (1,333) (1,333) (1,333) (1,333) {1,333) (1,333) (1,333) (1,333) {1,337) (16,000) 5018•CARES County Funded Salary 3,608 3,608 3,608 3,608 3,608 3,608 6,552 6,552 6,552 6,552 6,552 0 54,408 5019•CARES County Salary Offset (3,606) (3,608) (3,608) (3,608) {3,608) (3,608) (6,552) (5,552) (6,552) (6,552) (6,552) 0 (54,408) 50010•Salaries-Other 35,734 35,734 35,734 35,734 35,734 35,734 34,666 34,666 34,665 34,666 34,666 34,665 422,400 Total 50010•Salaries 35,734 35,734 35,734 35,734 35,734 35,734 34,666 34,666 34,666 34,666 34,656 34,665 422,400 Total 50000•Payroll 35,734 35,734 35,734 35,734 35,734 35,734 34,666 34,666 34,666 34,666 34,665 34,666 422,400 51000•Benefits and Taxes 51010•FICA/Medicare 2,700 2,700 2,700 2,700 2,700 2,700 2,600 2,600 2,600 2,600 2,600 2,600 31,800 51011•L&l 150 150 150 150 150 150 150 150 150 150 150 150 1,800 51012•SIJTA 600 600 600 600 600 600 600 600 500 800 600 500 7,200 51013•WA Family&Medical Leave 55 55 55 55 55 55 55 55 55 55 55 55 660 51020•Medical Benefits 1,880 1,660 1,880 1,860 1,880 1,680 1,880 1,680 1,880 1,8E0 1,680 1,880 22,560 51030•Mileage Reimb. 80 BO BO B0 BO 60 80 BD BD 80 80 80 960 Total 51000•Benefits and Taxes 5,465 5,465 5,465 5,465 5,465 5,465 5,365 5,365 5,365 5,365 5,365 5,365 64,980 52000•Operation Expense 52010•Annual RenewallNon Profit Fees 0 0 24 0 0 0 0 0 0 0 0 3 24 52011•CPA-Audit/990 0 0 0 0 0 0 0 6,250 1,500 0 0 0 9,750 52012•Bank/Merchant Charges 230 230 230 230 230 230 230 230 230 230 230 230 2,760 52013•Copier 235 235 235 235 235 235 235 235 235 235 235 235 2,820 Page 2 of 5 12:02 PM Spoke--Valley Partners 12116120 Cash Sas.: Profit & L,...... Budget Overview January through December 2021 TOTAL Jan 21 Feb 21 Mar 21 Apr 21 May 21 Jun 21 Jul 21 Aug 21 Sep 21 Oct 21 Nov 21 Dec 21 Jan-Dec 21 52013.1•Computer System 0 0 2,000 0 0 0 0 0 0 0 0 0 2,0000 52014•Dues/Subscriptions 140 500 70 780 70 70 200 925 5,815 70 70 70 8,780 52015•Hospitality/VolunteerAck 0 0 0 0 0 0 2,500 0 0 0 0 0 2,500 52016•InsuranceSocServ,Liab 0 0 0 0 0 15,000 550 0 1,850 0 0 0 17,400 52017•Meetings 200 200 200 200 200 200 260 200 200 200 200 200 2,400 52018•Postage 210 210 210 210 210 21D 210 210 210 210 210 210 2,520 52019•Printing 25D 256 250 250 250 250 250 250 250 250 250 250 3,000 52020•Supplies 465 465 465 465 465 465 465 465 465 465 465 465 5,580 52021•Telephone 485 485 485 485 485 485 485 485 485 485 485 485 5,820 52022•VehicleIMaintlFuel 500 500 500 500 500 500 500 500 1,000 500 500 500 5,500 62025•Marketing/Advertising 945 945 945 945 945 945 945 945 945 945 945 400 10,795 52026•Bulk Mail Expense 0 0 0 225 0 0 0 0 0 0 0 0 225 52028•Bus Pass expense 100 100 100 100 100 100 100 100 100 100 100 100 1,200 Total 52000.Operation Expense 3,760 4,120 5,714 4,625 3,690 18,690 6,870 12,795 13,285 3,690 3,690 3,145 84,074 53000•Fundraising Expenses 53020•Women Against Hunger 0 0 0 0 0 0 0 1,000 1,000 1,000 6,000 1,000 10,000 54720•Sugar Rush-Expenses 0 177 100 1,560 2,751 0 0 0 0 0 0 0 4,588 54723•Donor Acknowledgement 0 0 0 0 0 6 3,060 0 0 0 0 0 3,000 Total 53000•Fundraising Expenses 0 177 100 1,560 2,751 0 3,000 1,000 1,000 1,000 6,000 1,000 17,588 54000•Programs 54100•Clothing Bank 54101•Clothing Bank Exp 26 77 31 10 105 52 37 36 10 56 50 5D 540 54102•Clothing Bank-In Kind 23,676 8,930 13,982 15,136 17,906 17,246 14,734 13,822 12,950 20,332 6,689 6,712 172,115 Total 54100•Clothing Bank 23,702 9,007 14,013 15,146 18,011 17,298 14,771 13,858 12,960 20,388 6,739 6,762 172,655 54300•Food Bank Expenses 54370•Food Bank Expenses 195 387 150 150 340 158 388 383 251 822 500 500 4,224 54380•Food Bank-In Kind 275,640 205,210 206,450 313,764 243,401 331,986 317,664 303,287 261,865 150,529 267,480 209,620 3,086,906 Total 54300•Food Bank Expenses 275,835 205,597 206,610 313,914 243,741 332,144 318,052 303,670 262,116 151,351 267,980 210,120 3,091,130 54390•Food Express Expenses 54394•CARES County Food Purchases 17,937 17,937 17,937 17,937 17,937 17,934 30,141 30,141 30,141 30,141 30,142 0 258,325 54395•CARES County Food Bank Expenses 1,250 1,250 1,250 1,250 1,250 1,250 2,000 2,006 2,000 2,000 2,000 0 17,500 Total 54390•Food Express Expenses 19,187 19,187 19,187 19,187 19,187 19,184 32,141 32,141 32,141 32,141 32,142 0 275,825 54400•Food ForThought-Expenses 54460•FFT-Purchases 0 0 0 0 0 0 7,500 0 0 0 0 7,500 15,000 54470•FFT-Expenses 769 769 769 769 3,169 769 0 0 0 0 0 0 7,014 54480•Food For Thought-In kind 0 0 0 0 0 0 3,000 3,000 3,000 3,000 3,000 3,000 18,006 Total 54400•Food For Thought-Expenses 769 769 769 769 3,169 769 10,500 3,000 3,000 3,000 3,000 10,500 40,014 54500•Protective Payee 54510•Protective Payee Bus Passes 330 330 330 330 330 330 330 330 330 330 330 330 3,960 54540•Protective Payee Expenses 500 500 500 500 500 560 500 500 500 500 500 500 6,000 Total 54500-Protective Payee 830 830 830 830 830 830 830 830 830 830 830 830 9,960 54700•Diaper Bank Page 3 of 5 12:02 PM .. Spoka--Valley Partners 12/16/20 Cash Sas, Profit & LL...,:., Budget Overview January through December 2021 TOTAL Jan 21 Feb 21 Mar 21 Apr21 May 21 Jun 21 Jul 21 Aug 21 Sep 21 Oct 21 Nov 21 Dec 21 Jan-Dec 21 54710•Diapers/Supplies 0 0 0 0 0 0 4,400 ODD 0 0 0 0 5,000 54711•DB In Kind-Salary 1,068 1,068 1,068 1,068 1,068 1,068 1,068 1,068 1,068 1,068 1,068 1,068 12,816 54712•In Kind Diapers 0 0 0 0 0 0 2,333 2,333 2,333 2,333 2,333 2,333 13,998 54713•Stuff the Bus-Expense 0 0 0 1,011 0 0 0 0 0 0 0 0 1,011 Total 54700•Diaper Bank 1,068 1,066 1,068 2,079 1,068 1,068 7,801 4,001 3,401 3,401 3,401 3,401 32,825 Total 54000•Programs 321,391 236,458 242,477 351,925 286,006 371,293 384,095 357,500 314,448 211,111 314,092 231,613 3,622,409 54902•SVP Scholarship 0 0 0 0 0 3,000 0 0 0 0 0 0 3,000 55000•Center Maintenance 55011•Janitorial Supplies 300 300 300 300 300 300 300 300 300 300 300 300 3,600 55013•Security 0 0 220 0 0 400 0 0 220 0 0 220 1,060 55014•Property Tax-Center 0 0 620 0 0 0 0 0 0 0 0 0 520 55016•RepairslMaint-Center 1,700 1,700 1,700 1,700 1,700 1,700 1,700 1,700 1,700 1,700 1,700 1,700 20,400 55017•Gas-Center 550 550 550 550 550 550 550 550 550 550 550 550 6,600 55018•Elec and Water-Center 1,100 1,100 1,100 1,100 1,100 1,100 1,100 1,100 1,100 1,100 1,100 1,100 13,2D0 55019•Sewer Usage-Center 400 400 400 400 400 400 400 400 400 400 400 400 4,800 55020•Garbage-Center 620 620 620 620 620 620 620 620 620 620 620 620 7,440 Total 55000•Center Maintenance 4,670 4,670 5,510 4,670 4,670 5,070 4,670 4,670 4,890 4,670 4,670 4,890 57,720 Total Expense 371,020 286,624 295,000 403,979 338,316 439,252 438,666 415,996 373,654 260,502 368,483 280,679 4,272,171 Net Ordinary Income (4,018) (17,327) 18,790 45,215 10,676 13,315 (22,483) 5,513 18,308 (3,372) 39,819 14,382 118,818 Other Income/Expense Other Income 60001•SV Connect 0 245 0 0 0 0 0 0 1,500 100 0 0 1,845 80001•Emergency Assistance-Res Revenu 80002•EA-Avista 0 0 0 0 0 0 0 0 0 0 27,000 0 27,000 80003•EA-Vera 487 349 265 302 201 253 153 0 356 178 225 225 2,994 80004•EA-Anonymous 100 100 100 100 100 100 100 140 100 100 100 100 1,200 80005•EA-SIN 0 0 100 0 0 0 0 0 C 0 0 0 100 80006•EA-Other 9 8 100 7 7 6 4 3 2 4 0 0 150 80007•EA-ln-Kind 2,535 0 0 0 0 0 0 0 0 0 0 0 2,535 80008•EA-Modern 0 0 0 10,000 0 0 0 0 0 10,000 0 0 20,000 Total 80001•Emergency Assistance-Res Revenu 3,131 457 565 10,409 308 359 257 103 458 10,282 27,325 325 53,979 94000•Capital Campaign Income 94030•Grants 0 0 7,000 0 0 0 0 0 0 75,000 0 0 82,000 Total 94000•Capital Campaign Income 0 0 7,040 0 0 0 0 0 0 75,000 0 0 82,000 Total Other Income 3,131 702 7,565 10,409 308 359 257 103 1,958 85,382 27,325 325 137,824 Other Expense 70001•SV Connect. 0 245 0 0 0 D 0 0 1,500 100 0 0 1,845 90001•Emergency Assistance 90002•EA-Avista 235 1,600 563 2,192 3,444 1,329 2,962 2,010 1,177 480 0 3 15,992 90003•EA-Vera 225 294 75 525 225 44 75 150 75 0 225 225 2,138 90005•EA-SIN$ 1,213 117 1,174 1,057 1,385 1,410 574 1,028 212 1,045 1,027 1,027 11,269 90007•EA-In-Kind 2,535 0 0 0 0 0 0 0 0 0 0 0 2,535 Page 4 of 5 12:02 PM Spoke- Valley Partners 12/16/20 Gash eas. Profit& L, ., Budget Overview January through December 2021 TOTAL Jan 21 Feb 21 Mar 21 Apr 21 May 21 Jun 21 Jul 21 Aug 21 Sep 21 Oct 21 Nov 21 Dec 21 Jan-Dec 21 90008•EA-Modern 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 12,000 90005,1•EA-Modern Senior 500 500 700 700 700 700 700 700 700 700 700 700 8,000 Total 90001•Emergency Assistance 5,708 3,511 3,512 5,474 6,754 4,483 5,311 4,888 3,164 3,225 2,952 2,952 51,934 95000•Capital Campaign Expense 95020•Other Expense 6,500 D 14,000 0 0 D 0 0 0 0 75,000 0 95,500 Total 95000•Capital Campaign Expense 6,500 0 14,000 0 0 0 0 0 0 0 75,000 0 95,500 Total Other Expense 12,208 3,756 17,512 5,474 6,754 4,483 5,311 4,888 4,664 3,325 77,952 2,952 149,279 Net Other Income (9,077) (3,054) (9,947) 4,935 (6,446) (4,124) (5,054) (4,785) (2,706) 82,057 (50,627) (2,627) (11,455) Net Income (13,095) (20,381) 8,843 50,150 4,230 9,191 (27,537) 728 15,602 78,685 (10,808) 11,755 107,363 Page 5 of 5 Spokane Valley F Partners & GAMILY SERVICES RESOLUTION TO AUTHORIZE CEO TO FUNDRAISE SPOKANE VALLEY PARTNERS BOARD OF DIRECTORS RESOLUTION NO. 2019-2-21 WHEREAS, the Board of Directors has determined it advantageous to the corporation, be it: RESOLVED, that the Corporation hereby authorizes the Chief Executive Officer and any future CEO, to prepare,present, and submit, either personally or through contract services, any funding grant or other revenue generating proposals to any federal, state, county, city, or private entity, that the CEO deems appropriate. BE IT FURTHER RESOLVED,that this Resolution shall be in full force and effect from February 21, 2019 until that time when the corporation revokes this authority through a passed resolution, or the corporation is legally dissolved. The undersigned hereby certifies that he is the duly elected and qualified Secretary and the custodian of the books and records and seal of SPOKANE VALLEY PARTNERS, a corporation duly fou ned pursuant to the laws of the state of Washington and that the foregoing is a true record of a resolution duly adopted at a meeting of the Board of Directors and that said meeting was held in accordance with state law and the Bylaws of the above-named Corporation on February 21, 2019, and that said resolution is now in full force and effect without modification or rescission. IN WITNESS WHEREOF, I have executed my name as Secretary of the above-named Corporation this 21st day of February, 2019. Brian Singer Secretary, Spokane Valley Partners PO BOX 141360 SPOKANE VALLEY, WA 99214 [ (5b9) 927.1153 WWW.SVPART.ORG Spokane Valley Partners 2021 Board of Directors & Principal Staff Board of Directors Lisa Lee, President Community Project Coordinator,Avista Corporation Lindsey Myhre, Past President Chief Financial Officer, STCU Johanna Heller,Treasurer Consultant, Community Link Brian Singer, Secretary VP Operations, Lydig Construction Kevin Lind Senior Pastor, Opportunity Presbyterian Church Theresa Mouser Vice President, Banner Bank Nancy Nelson Owner, Humanix Dave Ross National Sales Director, Primerica Terrie VanderWegen Assistant Superintendent, Central Valley School District Reganne Bond Student Ambassador, University High School Rebekah Ross Student Ambassador, Central Valley High School Principal Staff Calvin Coblentz Chief Executive Officer Angie Kelleher Director of Development and Communication Cheryl Thompson Food Bank Manager David Stone Programs Manager Lizzie Riesenberg Office Manager/Bookkeeper JoAnne Stump Payee Program Manager Cora Yount Volunteer Coordinator/Clothing & Diaper Bank Manager lam �'. 40. Spokane Valley Summer Theatre THEATF.E. August 9, 2021 City of Spokane Valley Attn: Sarah Farr, Finance Department 10210 E. Sprague Avenue Spokane Valley, WA 99206 Dear Ms. Farr and City Council Members: Please accept the enclosed documents as Spokane Valley Summer Theatre's application for a minor Economic Development grant of$20,000 from The City of Spokane Valley. As organizations who are both dedicated to building community, we hope that we can continue our mutually beneficial relationship with you to promote performing arts and theatre education in the region. The arts are a cornerstone of any well-built community. SVST is a professional not-for-profit summer theatre and acting conservatory serving the Pacific Inland Northwest. It is in its fifth season of operation (the sixth will be summer 2022), and is the only local performing arts organization in Spokane County to offer a summer lineup of productions and theatre education summer camps. We seek assistance purchasing the rights to three mainstage shows in 2022: Mamma Mia! (The Revival), Newsiest, and Sister Act!These titles may be subject to change, but this is our intention. Publishing houses charge between $15,000 to $25,000 for mainstage musicals, and the overall cost of producing one show to our production quality standards is upwards of$100,000. Whereas normally SVST requests funds to assist with our Conservatory (theatre education wing), generous covid-relief grants have all owed us to employ all of our artists, musicians, technical staff and conservatory faculty. We need help this year to buy the best shows to entertain the Spokane Valley community in 2022. SVST serves a market niche as not only the lone local theatrical company to perform during the summer, but also as a budding center for the arts between Spokane and Coeur d'Alene. Our performances are extremely well attended for their quality, but also for their timely production schedule when no other local shows are running. Despite the pandemic, SVST was the first regional company to produce live, indoor professional theatre in summer 2021, while abiding by all state mandates for health and safety. Little House on the Prairie: The Musical(Regional Premier) broke all box office records in both ticket sales (10%) and attendance (7%), over our previous best-seller, Mamma Mia!, in 2019. This proves the very high demand for arts and culture in this region. We hope the City of Spokane Valley will continue our civic partnership and help us make this opportunity available to all local artists and patrons! Thank you in advance for your consideration. Sincerely, Marnie Rorholm Development Director marnier_sysummertheatre.com Cell#509.981.2656 Business address: Mailing address: Central Valley High School Performing Arts Center Spokane Valley Summer Theatre 821 S.Sullivan Road P.O.Box 1368 Spokane Valley,WA 99037 Spokane Valley,WA 99037 CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 13th, 2021 before 4:00 p.m. Applicant: Spokane Valley Summer Theatre (SVST) Phone: _509.981.2656 E-mail _marnie@sysummertheatre.com Address: 821 S. Sullivan Rd. City: Spokane Valley State WA Zip 99037 Applicants are: Non-profit X PublidMunicipal Agency Must be a non-profit 501(c)(3) or 501(c)(6)or a public agency to be considered for funding. Contact Person (if different than applicant):_Marnie Rorholm Phone: 509.981.2656 E-mail_marnie@sysummertheatre.com Address same City same State WA Zip_99223 Amount requested: $ 20,000 Applicant's match: __ $ 20,000 Total project budget: $250,000 Is this a new or continuing activity?^continuing City of Spokane Valley Request for 2022 Grant Page 4 of 6 II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? See attached Minor Grant Proposal Narrative III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. if your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. See attached Minor Grant Proposal Nara-rtiv- IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather-related constraints? f. Brief history of event or organization. See attached Minor Grant Proposal Narrative If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. BUDGET Please provide a detailed budget for the use of your requested funds. This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. As it is common for awarded amounts to be less than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. See attached Minor Grant Proposal Narrative VI. METRICS What are the specific goals for the use of the grant funds? How do you measure the successful use of your grant funds?What specific impact will the grant funds have on your program?What methodology will you use to determine if you met your goals? For social services type grants, it would be appropriate to indicate how the program measures the service that is being provided to the citizens of the City of Spokane Valley. For economic development type programs, these should be indicators that you can show a direct benefit to the economic health of the City. See attached Minor Grant Proposal Narrative Upon grant closeout this should be the focus of the required post grant reporting. City of Spokane Valley Request for 2022 Grant Page 5 of 6 VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) f -ru-Q- , (print or type name) Marnie Rorholm, PhD Title: Director of Development Date: 08/07/2021 City of Spokane Valley Request for 2022 Grant Page 6 of 6 Spokaneili 1 Ilk ti " 6 ''''' ' Valley S, , 1 per The tre , City of Spokane Valley Minor Grant Proposal Narrative SVST Mission Statement: To enrich, entertain and serve our community in a safe, professional environment. II. History (2019-2021) SVST is a professional not-for-profit 501(c)3 summer theatre and acting conservatory serving the Pacific Inland Northwest, specifically the City of Spokane Valley. It is in its fifth season of operation (2021-2022 will be the sixth) and is the only local performing arts organization in Spokane County to offer a summer lineup of shows (most community theatres in the region are dark in the summer). The theatre functions under Executive Artistic Director Yvonne A.K. Johnson and stages its mainstage shows and educational Conservatory at the Central Valley Performing Arts Center, 821 S. Sullivan Road, Spokane Valley, WA, in cooperation with the Central Valley School district. As a professional company, SVST employs professional talent in acting, orchestra, design, backstage, tech crew, choreographers, administration, marketing and more! The past three years have been difficult on the professional performing arts. Due to unforeseen summer 2019 construction at the Central Valley Performing Arts Center, SVST was required to take our show on the road, in what we coined the "Field Trip Season", staging our performances at nearby University High School. The Central Valley School district was most generous in allowing us to temporarily move to this new space for the entire summer, and in return received permanent upgrades from our company in technical equipment to their facility (sound, lights, etc.). Unfortunately, there was no space for the Conservatory at U-High in 2019, so we were not able to offer theatre education. However, this mainstage season saw the highest grossing two shows in company history, The Sound of Music and Mamma Mia! 2019 brought a 42% increase in season ticket sales and to date a 37% increase in single ticket sales. Like most theatrical companies, SVST was not able to stage a 2020 season due to the COVID-19 pandemic. However, we were still able to host our Conservatory (theatre education wing) play-in-a-week camps, following all state mandates and protocols for health and safety. This program sold out. We also used this time to purchase land and begin a capital campaign for the Spokane Valley Performing Arts Center, which will be our permanent home in 2024 and beyond. In cooperation with the City of Spokane Valley Parks Department, SVST scheduled three performances in the new West Lawn Plaza at CenterPlace Regional Event Facility. The first two productions were cabaret-style shows in June which allowed for social distancing of actors and patrons. However, when Governor Inslee opened the State on June 30, the Central Valley School District graciously again offered us the auditorium in University High School to produce Little House on the Prairie: The Musical(Regional Premiere). SVST was the first theatrical company in the entire region to produce, full-capacity, live, indoor theatre. As a result, this production broke all single show attendance records (by 10%) and gross Box Office receipts (by 7%), over our previous best-selling production, Mamma Mia! In 2019. We also saw our largest ever single show audience on Sunday, August 1, at 550+ patrons. The return of the Conservatory also brought a sellout to our play-in-a-week camps for grades 2-12, with all sessions full to capacity. In this region, the demand for our product is huge, and we are happy to center it in the City of Spokane Valley! Productions for the 2021-22 season are still in negotiation with publishing houses. For the first time, we will be offering a Christmas Show at CVHS, Home for the Holidays:A Big Band Christmas. In summer 2022, we hope to return to hosting three main-stage musicals in June, July and August, and at least six weeks of Conservatory camps. This is dependent on the Central Valley School district schedule and theatre availability. No matter what shows are finally selected, you can expect another season of high quality, professionally staged family friendly shows! Ill. Project Summary On average, staging a main-stage musical for three weeks (5 shows a week), with the superior production quality SVST patrons have come to know and expect, costs about $100,000 per run to produce (including production rights, costumes, sets, overhead, stipends, etc.). Publishing houses charge $15,000 to $25,000 per production for a professional theatre like SVST. We seek assistance with funding the mainstage shows so that we may provide the highest production valued, post-covid entertainment to the community. Our priorities at SVST are also to employ as many artists, musicians, technicians and staff post-COVID as possible, and to provide superior theatre education to grades 2-12 through the Conservatory, through our highly qualified faculty. However, SVST has been savvy in applying for COVID relief grants, and we feel we can employ many artistic staff and educators in 2022. At this point, we really need assistance with production rights. As the City of Spokane Valley continues to establish its identity, SVST also hopes to continue its arts presence in the niche market between Spokane and Coeur d'Alene. The City of Spokane Valley, the Central Valley School District, and the Spokane Valley Chamber of Commerce have been great assets to our company in this regard. IV. Scope of Work A. What we wish to do SVST hopes to secure a minor grant of$20,000 to assist with purchase of show titles for 2022. The titles we are considering (subject to change) are Mamma Mial(The Revival), Disney's Newsiest and the smash hit comedy Sister Act! (a title which we were not able to produce in 2020, but which sold many season tickets until the pandemic closure). Specifically, a $20,000 grant would probably cover the one of one of these popular titles but would be most helpful to the company. Despite the 2021 financial success of Little House on the Prairie: The Musical, we were only able to produce the one show (versus our normal three), and so cash reserves are tight for purchasing 2022 musicals. A $20,000 grant would represent approximately 8% of our annual $250,000 budget. B. How the Community will benefit: The City of Spokane Valley, The Inland Northwest Region, and the rural communities surrounding Spokane County benefit from SVST's arts and culture offerings in four major ways: Education and Youth Development - The aforementioned Conservatory theatre education program serves over 150 students (and growing), grades 2-12, in the summer. SVST prepares students to step into their perspective career field with the appropriate resources, fundamental tools, and decision-making abilities to continue their interests and passions on their own during the school year. Through routine practice of physical and mental discipline, theatre students develop an awareness as they learn from each other's strengths and weaknesses while setting aside differences and learning by example to come together to achieve a common goal. Health and Wellbeing- "The object of art is to give life shape." - William Shakespeare. After months of isolation, SVST cannot wait to welcome patrons back for a sense of togetherness and storytelling. It is soul-fulfilling in a way that no other medium can be. For most people, the performing arts achieves a certain stillness in the midst of a chaotic world. At the deepest level, the creative process and the healing process arise from a single source...our artists can serve as healers. Economic Impact -The national statistic we like to quote is that for every $1 spent on theatre tickets, $33 is pumped back into the local economy (from clothing, babysitting, pre-show meals, concessions, parking, etc.). SVST shows routinely draw audiences of 500+ per show, with about 45 shows a season. Little House on the Prairie: The Musical grossed over $76,000, pumping $2.5M into the local economy. Popular titles and increased production offerings could do even more! Quality of Life/Social Connections - "Music and arts make a bridge across the world in a way that nothing else can", Julie Andrews. Besides the obvious physical aspect of being able to gather, which is particularly important for children, families and senior citizens, live theatre represents and reveals a world of ideas. Art moves beyond the transmission model of education into the space of inquiry and dialog. Theatre is an act of faith, in which a bunch of strangers gather in a shared space, the lights go down, and we all dream the same dream. Anyone who says you cannot see a thought, has never attended live theatre! C. Beginning and End Dates Generally, the productions will be held summer of 2022, one show is June, July and August each. Exact dates will be set closer to the Summer D. and E. Seasonal Activity and weather-related constraints Productions and Conservatory camps will be held in the Central Valley Performing Arts Center (CV High School), where patrons enjoy free-parking and air conditioning. After performing outdoors in the heat wave of late June 2021 (100+ temperatures), SVST will no longer be producing outdoor theatre, if we can help it. F. History of the Organization and Events See Section II: History. V. Budget See attached budget for 2021-22. Starting with the 2021-22 season, SVST's budget will run September 1 to August 30 (making 2021 an abridged year). This accounting aligns more closely with our current production schedule and will continue on into the new SVPAC facility. Should the grant offering be less than is being requested, SVST will continue to pursue funding from private donors, foundations and from other grant opportunities. However, we would love to be able to market the following message to our patrons, "*SHOW TITLE* brought to you by a grant from the City of Spokane Valley Economic Development Department."We will let the City decide which of the three shows it prefers to support. VI. Metrics Metrics are fairly straightforward. Success of the performance run will be measured in full-season and individual ticket sales, both in dollars and attendance. Little House on the Prairie set a high bar, but it can be overtaken. After a year+ of no arts and culture, SVST predicts large audiences for the 2022 summer season, and hopes the City will continue to be a valued partner! INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2508 CINCINNATI, OH 45201 ! ',rn b Employer Identification Number: Date: NOV 47-5398048 DLN: 17053116333016 SPOKANE VALLEY SUMMER THEATRE Contact Person: 1519 E GILBERT AVE S J YINGLING ID# 31698 COEUR DALENE, ID 83815 Conta)t8Telephone Number: Accounting Period Ending: December 31 Public Charity Status: 509(a)(2) Form 9901990-EZ/990-N Required: Yes Effective Date of Exemption: October 29. 2015 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We' re pleased to tell you we determined you' re exempt from federal income tax under Internal Revenue Code (IRC) Section 501(c)(3) . Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductible bequests, devises, transfers or gifts under Section 2055, 2106, or 2522. This letter could help resolve questions on your exempt status. Please keep it for your records. Organizations exempt under IRC Section 501(c)(3) are further classified as either public charities or private foundations. We determined you' re a public charity under the IRC Section listed at the Lop of this letter. If we indicated at the top of this letter that you' re required to file Form 990/990 •EZ/990-N, our records show you're required to file an annual information return (Form 990 or Form 990-EL) or electronic notice (Form 990-N, the e-Postcard) . If you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked. If we indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral part of this letter. For important information about your responsibilities as a tax-exempt organization, go to www.irs.gov/charities. Enter "4221-PC" in the search bar to view Publication 4221-PC, Compliance Guide for 501(c)(3) Public Charities, which describes your recordkeeping, reporting, and disclosure requirements. Letter 947 -2- SPOKANE VALLEY SUMMER THEATRE Sincerely, r• "441" Jeffrey I . Cooper Director, Exempt Organizations Rulings and Agreements Later 947 SUMMER THEATRE Spokane Valley Summer Theatre 2021 Key Staff, Board of Directors and Advisory Council • Yvonne A.K. Johnson—Executive Artistic Director • Mike Muzatko -CVHS Theatre Director,SVST Scene Designer,Advisory Council President • Barb and Dean Schaefer-Box office,Website,PayPal Admin • Giiuzy Baxter-Graphic Designer(posters, social media,program,mailings, billboard, ads, t- shirts) • John and Katie Guarisco—Go Victory Marketing • Amanda Guarisco and Collin Pittmann -Production Coordinators (program gatherer, poster distribution) • David Baker—TechnicaI Director • Dr. Mamie Rorholm—Director of Development • Linay Robison Costume Designer • Logan Tiedt -Lighting Designer and Engineer • Daniel Urzika— Sound Designer and Engineer • Kevin Egeland and Will Long—CVHS Theatre Manager and CVHS Technical Director • Jeanette Brenner-Hair and Wigmistress • Ryan Patterson and Paul Villabrille-Audition Coordinator,Advisory Council • Sue Mihalic -Scenic Painter • David Brewster and Drew Olsen -Music Directors • Darnelle Preston—Choral Director,Advisory Council • Andrea Olsen—Vocal Director, Choreographer,Advisory Council • Ingrid LaVoie—Choreographer • Lorna Hamilton -Choreographer • Kristin Larson--House Manager • Susanna Baylon—Media Coordinator, Council • Haliey Weber—Conservatory Instructor grades 7-12 • Austin Burrowes,Emma Larson,Jennifer Tindall,Molly Robins—Conservatory Instructors grades 2-6 0'0SUMMER4.1t1 THEATRE Spokane Valley Summer Theatre 2021 Board of Directors • President Ruth Kavanagh • Treasurer Daniel Hoffmann • Secretary Emily Harvey • Sal Ansehuetz • Yvonne A.K. Johnson Advisory Council Ryan Patterson Michael J. Muzatko Collin J. Pittmann David Lynch Halley Weber Christina Lynch Andrea Olsen Susanna Baylon Drew Olsen Dean Fries Darnelle Preston Dr. Mamie Rorholm Patti Mortier Michael Rorholni Steve Mortier Paul Villabrille City of Spokane Valley Staff Partners Carol Carter I CenterPlace Coordinator CenterPlace Regional Event Center 2426 N. Discovery Place I Spokane Valley,WA 99216 Office: (509)720-5200 I ccarter@snokanevalley.ore, Lesli Brassfield Economic Development Specialist, Marketing& Communications 10210 E. Sprague Avenue I Spokane Valley,WA 99206 (509)720-5334 I Ibrassfield@spokanevalley.org Spokane Valley Summer Theatre Budget 2021 }•5fah INCOME 2021 Budget Single Ticket Sales 180,000 Subscriptions 30,000 Concessions 5,000 Silent Auctions 6,000 Sponsorships 30,000 Ads 2,000 Contributions 20,000 Camp registrations 15,000 Grants 50,000 SVST Home for the Holidays in Concert-A Big Band Christmas 20,000 Tshirtivideo/pic money 2,000 Total Gross Income: 360,000 EXPENSES (Production Ticketing Services•Arts People 7,000 Production Coordinator-2 12,000 Costumes and Laundry 13,000 Dry Cleaning 500 Wigs 500 Props 600 Royalties 22,000 Scripts!Music Rentals 2,800 Sets 10,000 Sound and lighting 2,000 0 0 Production Subtotal: 70,400 Summer Courses Course Supplies 3000 Course Marketing-ads 1,000 Summer Camps Subtotal: 4,000 Building Facility tees 8,000 Insurance 3,300 Concessions 2,000 Office space 7,200 Contingency fund 2,000 Building Subtotal: 22,500 Administrative Morale fund/Business meetings 4,000 Accounting Fees 4,000 Banking fees/credit card charges 5,000 Licenses and Box Office Fees 3,000 Office Supplies/copying 1,000 Postage and Shipping 5,000 Storage rental 3,600 T-shirts and opening night gifts 3,000 Tech lunches/tips 2,000 Administrative Subtotal: 30,600 Marketing Season trifold malting 2,000 Ads-print 7,000 Biilboards/TV 10,000 Website I Internet,ads $1,000 Posters 000 Programs 3,000 Graphic Designer 3,000 Miscellaneous 1,240 PayPal and Guiekbooks 360 postcard mailer 1,500 A Opening night parties al Mirabeau Park Hotel 10,000 Marketing Subtotal: 39,700 1099 Subcontract Personnel Executive Artistic Director 60,000 Box Office Manager 7,000 Actors 25,000 Lighting Designer/Engineer 5,000 Technical Director 7,500 Set Designer 1,500 Assistant Costumer 2,000 Spotlight operators 1,800 Sound Designer/Engineer 5,000 Assistant Technical Director 1,500 Music Directors 8,000 Musicians 25,000 Choreographers 3,000 Directors 15,000 Production Stage Manager 3,500 Asst,Stage Managers(2 per show) 2,400 Box Officers-performances 5,000 Conservatory Teachers 8,000 Running crew 2,000 Photographer/Vldeograplrer 3,000 Hair/Wigmistress 1,500 Prop master 600 Set assistants 1,500 1099 Subcontract Presonnel Subtotal: 192,800 Expense Total: 360,000 Total Net: 0 2 fy ' `` yet 6. SUMMER THEATRE 1 Spokane Valley Summer Theatre Season Meeting —August 2, 2021 Called To Order at 5:00 P.M. by Yvonne A.K. Johnson Board Members: Ruth Kavanagh, President Sally Anschuetz, Director at Large Yvonne A.K. Johnson, Executive Artistic Director Emily Harvey, Secretary Daniel Hoffmann, Treasurer Old Business: • The 2021 Season is projected to be in the black and was transferred from CenterPiace Regional Event Center to UHS. • SVST will return to CVHS for the 2021 season (per Principal Kern Ames and Director Michael J. Muzatko) • WA State business license has been renewed and SVST with the Secretary of State. New Business: • Robyn Parks continues to be retained as our CPA for the season. We are changing our fiscal year budget to begin September 1 —August 31 to coincide with our annual programming and in preparation for SVPAC. • Barb Schaefer has been hired as Box Office Manager. (1099) • Banking has been transferred to State Bank Northwest. • The 2021 season selection will include: A Big Band Christmas, Mamma Mia! (revival), Newsies and Sister Act depending upon rights. • David and Christina Lynch has confirmed season sponsorship for 2021. • The 2021 play in a week camps will present six play in a week camps for grades 2-6 and 2 week camps for drama and musical theatre for grades 7-12. • The Board has approved a preliminary 2021-22 budget. • SVST is applying for the 2021 City of Spokane Valley Economic Development Grant. Meeting adjourned at 6:00 P.M. Respectfully submitted, i / . / Ruth Kavanagh President I Subscribers take � 'e� l , r SPOKANEUaLLEY the newswithau . . . with the e-Edition (, * SVST Need helpgettingstarted on the E? 1 # SVST ' . Email us at circ@spokesman.com ** UNDER * RiSING or call 509-747-4422 * STARS * STARS THE JUNE 23 - 27 JUNE 26 & 27 SPOKESMAN ( REviEW LITTLE . Always Essential . , :-_:- , .i_z HOUSE _ .. .. ..._ _ , .,.,: , , ,, ,, • , i , . . ,_ „,:_,,. . , ... . , . . ..__•_, _ ON THE .,,, --,„ PRAIRIE , •. . . . : .,. :,. .L riL MUSICAL RE OM � .:.mot MAN- EW r j.; _ THE SPOK RA1c6i6.aoarnaaN T]OtitiA W NOy i.0.l /, lit-,: , BAPpE�t JULY 23 - AUG 1 iik __ - otiar t i • .. ARTS CIO-TO: _ ARTS r DAVID AND CHRISTINA `�"` -...�„ „K -N.. `--- LYNCH FOUNDATION , ,.-., .emu ;. 1, t) k rKaan> Waifs August 5, 2021 City of Spokane Valley Attn: Sarah Farr, Finance Department 10210 E. Sprague Avenue Spokane Valley, WA 99206 Dear Ms. Farr and City Council Members: Please accept the enclosed documents as Spokane Valley Performing Arts Center's application for a minor Economic Development grant of$20,000 from The City of Spokane Valley. As organizations who are both dedicated to building community, we hope that we can continue our mutually beneficial relationship with you to promote performing arts and theatre education in the region. The arts are a cornerstone of any well-built community, and this 21s'century facility is desperately needed. SVPAC is in the silent phase of a $2.1M capital campaign to build a $21M state-of-the-art performing arts center, located in the heart of Spokane Valley, to serve the entire Inland Northwest Region, Once fundraising reaches half the total cost, about $12M, we plan to go public with the project. Enclosed is a prospectus detailing the scope of the plan, and we have been using this document in initial phase of fundraising. The original timeline for public announcement was sometime in late Spring 2022. But our efforts at fundraising have proven most successful, and there is high demand for the facility. We now predict we may meet our threshold by December 2021, in which case we would announce early January or February. Groundbreaking is scheduled for August 2022. The prospectus you see will be completely rewritten and reprinted, to include new architectural renderings from NAC (including many interior photos), an updated project and construction timeline, a list of current donors, and statements of support from civic leaders and funders. In addition, this document will be included in a packet of materials and mailed to our list of over 13,000 patrons and community supporters. It will be the showcase piece that is sent to all media outlets and future corporate partners. The cost of producing communication such as this, from graphic design to printing to mailing, is exorbitant for a non-profit, but we feel it will be a key piece to bring SVPAC to fruition. There is a very high demand for arts and culture in this region, as demonstrated by the outstanding sales of Spokane Valley Summer Theatre productions and Conservatory Theatre Education (SVST will become the primary tenant of SVPAC). The City's assistance would be a direct contribution to completion of a project that will not only serve Valley residents, but patrons beyond from Missoula to Moses Lake, Canada to northern Oregon. We hope the City of Spokane Valley will continue our civic partnership and help us make this facility available to all citizens! Thank you in advance for your consideration. Sincerely, Marnie Rorholm, MBA PhD Development Director marnie0,.sysummertheatre.com Cell #509.981.2656 111i 1 ,11 � I � 1 CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 13th, 2021 before 4:00 p.m. Applicant: _Spokane Valley Performing Arts Center (SVPAC) Phone: 509.981.2656 E-mail_marnie@sysummertheatre.com Address: 1818 S. Sullivan Rd. City: Spokane Valley State WA Zip_99037 Applicants are: Non-profit_X Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Marnie Rorholm PhD Phone: 509.981.2656 E-mail_marnie@sysummertheatre.com Address- same City same State same Zip_same Amount requested: $ 20,,-000 Applicant's match: _$ 20,000 Total project budget: $2.1M for the Capital Campiagn, Printing expenses and mailing $20,000 Is this a new or continuing activity?_new City of Spokane Valley Request for 2022 Grant Page 4 of 6 IL HISTORY Briefly describe your organization/business. What is its primary function and mission statement? See attached Minor Grant Proposal Narrative III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. See attached Minor Grant Proposal Narrative IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather-related constraints? f. Brief history of event or organization. See attached Minor Grant Proposal Narrative If gpu are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. BUDGET Please provide a detailed budget for the use of your requested funds, This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. As it is common for awarded amounts to be less than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. See attached Minor Grant Proposal Narrative VI. METRICS What are the specific goals for the use of the grant funds? How do you measure the successful use of your grant funds?What specific impact will the grant funds have on your program?What methodology will you use to determine if you met your goals? For social services type grants, it would be appropriate to indicate how the program measures the service that is being provided to the citizens of the City of Spokane Valley. For economic development type programs, these should be indicators that you can show a direct benefit to the economic health of the City. See attached Minor Grant Proposal Narrative Upon grant closeout this should be the focus of the required post grant reporting. City of Spokane Valley Request for 2022 Grant Page 5 of 6 VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level, 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) 74 (print or type name) Marnie Rorholm PhD Title: Director of Development Date: 08/07/2021 City of Spokane Valley Request for 2022 Grant Page 6 of 6 �N. aR4/ , 1r^ + Cr.Mud %MIT .v {: ‘ Spokane Valley Performing Arts Center City of Spokane Valley Minor Grant Proposal Narrative SVST Mission Statement: To enrich, entertain and serve our community in a safe, professional environment. II. History Spokane Valley Performing Arts Center (SVPAC), currently Spokane Valley Summer Theatre (SVST), was founded in 2015 by Executive Artistic Director Yvonne A.K. Johnson. SVST's inaugural season took place in the summer of 2016 and the company has grown exponentially in the years since. Under Johnson's leadership, SVST's annual operating budget has increased by 67% in just four years. In addition, single ticket sales to SVST productions increased a staggering 63% from 2018 to 2019 alone. Season sponsorships have also increased at a rate of 150% in the past four years. The company's 2019 production of The Sound of Music received an Inlander 'Best Of' award for 'Best Play or Musical' in the entire region for the 2019 year. By the end of the company's 2021 season, ail box office records had been broken, with audience sizes upwards of 500 people per performance. SVPAC will boost tourism and hospitality and will grow the local economy. SVST has served as a launchpad since its inception for many young people to enter the arts and entertainment industry. Historically, SVST leadership has mentored youth into careers extending as far as Broadway, Off-Broadway, leading professional regional theatres and the West End. SVST is led by an experienced professional staff, board and advisory council with industry experience and unmatched determination. The SVPAC would serve a market niche in the City of Spokane Valley in several ways: SVST is the lone theatrical company in Spokane Valley to perform during the summer months, is the only professionally operated theatre and has a demonstrated, proven track record of artistic and financial success year after year. The SVPAC would also serve as a budding center for the performing arts between Spokane and Coeur d'Alene drawing patrons from Moses Lake to Missoula. In addition to full and part-time staff, performers, musicians, creative and production team members in SVST productions are paid on a contractual basis. Due to SVST's continued growth and overwhelming support in Spokane Valley, a year-round performing arts facility is desperately needed and would serve as a beacon of hope and opportunity for our community at large. SVST and SVPAC are two separate non-profits, but once SVPAC is built, SVST will be the primary tenant of the facility, much the same way the Spokane Symphony is the primary tenant of the Martin Woldson Theatre at the Fox. Ill. Project Summary In the silent phase of giving, SVPAC spent approximately $11,000 on graphic design, supporting documents (folders, envelopes, etc.), and printing to produce only 1000 prospectus packets for potential donors in the silent phase of giving. Some were mailed, but for the most part, they were hand delivered in one-on-one meetings. Our printer is Please Printing who gives us a 30% non-profit discount. For the public phase of the project, we would like to redesign and reprint the prospectus, to include new architect renderings from NAC architects (including many interior photos), an updated project and construction timeline, a list of current donors, and statements of support from civic leaders and fenders. In addition, we would like to mail it to our 13,000+ contact list. We anticipate the cost of this project will far exceed the $20,000 we are asking Economic Development, but it is a necessary step in obtaining the second half of the funding to complete the project. IV. Scope of Work A. What we wish to do SVPAC hopes to secure a minor grant of$20,000 to assist with creation, printing and mailing of our updated public prospectus to 13,000+ potential donor recipients. A $20,000 grant would represent approximately 4.7% of our annual $420,000 Capital Campaign budget ($2.1 M over 5 years). B. How the Community will benefit: The City of Spokane Valley, The Inland Northwest Region, and the rural communities surrounding Spokane County benefit from the SVPAC facility in four major ways: Education and Youth Development - The Conservatory theatre education program currently serves over 150 students (and growing), grades 2-12, in the summer. A year-round facility would allow us to provide 700+ with high quality theatre education delivered by experienced faculty. The Conservatory prepares students to step into their perspective career field with the appropriate resources, fundamental tools, and decision-making abilities to continue their interests and passions on their own during the school year. Through routine practice of physical and mental discipline, theatre students develop an awareness as they learn from each other's strengths and weaknesses while setting aside differences and learning by example to come together to achieve a common goal. Health and Wellbeing - "The object of art is to give life shape." - William Shakespeare. After months of isolation, it is easy to see how a regionally central performing arts patrons will deliver a sense of togetherness and storytelling to the community. It is soul-fulfilling in a way that no other medium can be. For most people, the performing arts achieves a certain stillness in the midst of a chaotic world. At the deepest level, the creative process and the healing process arise from a single source...our artists can serve as healers. Economic Impact - The national statistic we like to quote is that for every $1 spent on theatre tickets, $33 is pumped back into the local economy (from clothing, babysitting, pre-show meals, concessions, parking, etc.). SVST shows routinely draw audiences of 500+ per show. 2021's Little House on the Prairie: The Musical, for example, grossed over $76,000, pumping $2.5M into the local economy in only eight days, in a high school auditorium, in a region where most people spend weekends at the lake, and in a time of COVID variant and inclement weather (heat and smoke). Year-round production offerings (including summer), in two state-of-the-art theatres plus special event spaces, could do even more! Quality of Life/Social Connections - "Music and arts make a bridge across the world in a way that nothing else can", Julie Andrews. Besides the obvious physical aspect of being able to gather, which is particularly important for children, families and senior citizens, live theatre represents and reveals a world of ideas. Art moves beyond the transmission model of education into the space of inquiry and dialog. Theatre is an act of faith, in which a bunch of strangers gather in a shared space, the lights go down, and we all dream the same dream. Anyone who says you cannot see a thought, has never attended live theatre! C. Beginning and End Dates The exact start of this marketing/mailing project depends on the ability of the SVPAC capital campaign to reach the first$12M in pledges and donations, so that we are able to announce publicly. We feel optimistic that this may happen by the end of 2021, based on what we have collected so far(which is a measure of community enthusiasm for the project), plus donors' desire for a tax deduction for giving by the end of the year. Groundbreaking is already scheduled for August of 2022, so the mailing project would most likely occur between January and August of 2022. Our goal is to create and send the updated prospectus as soon as possible. D. and E. Seasonal Activity and weather-related constraints None F. History of the Organization and Events See Section II: History. V. Budget See attached budget for 2022 capital campaign budget. To be clear, this is not the construction budget, so the Economic Development grant would not be dedicated to building the SVPAC in any way. VI. Metrics Metrics are fairly straightforward. Success will be measured in continued donation to the capital campaign, which will help make the SVPAC a reality. We hope the City of Spokane Valley will continue to be a valued partner, and we hope to acknowledge the support in perpetuity in the new building! 6A R"ISNNRVEUERERYNRNLENESVIC CINCINNATI OH 45999-0023 Date of this notice: 01-19-2021 Employer Identification Number: 86-1539637 Form: SS-4 Number of this notice: CP 575 E SPOKANE VALLEY PERFORMING ARTS CENTER YVONNE JOHNSON For assistance you may call us at: 1818 S SULLIVAN RD 1-800-829-4933 SPOKANE VLY, WA 99037 IF YOU WRITE, ATTACH THE STUB AT THE END OF THIS NOTICE. WE ASSIGNED YOU AN EMPLOYER IDENTIFICATION NUMBER Thank you for applying for an Employer Identification Number (EIN) . We assigned you EIN 86-1539637. This EIN will identify you, your business accounts, tax returns, and documents, even if you have no employees. Please keep this notice in your permanent records. When filing tax documents, payments, and related correspondence, it is very important that you use your EIN and complete name and address exactly as shown above. Any variation may cause a delay in processing, result in incorrect information in your account, or even cause you to be assigned more than one EIN. If the information is not correct as shown above, please make the correction using the attached tear-off stub and return it to us. When you submitted your application for an EIN, you checked the box indicating you are a non-profit organization. Assigning an EIN does not grant tax-exempt status to non-profit organizations. Publication 557, Tax-Exempt Status for Your Organization, has details on the application process, as well as information on returns you may need to file. To apply for recognition of tax-exempt status under Internal Revenue Code Section 501(c) (3) , organizations must complete a Form 1023-series application for recognition. All other entities should file Form 1024 if they want to request recognition under Section 501(a) . Nearly all organizations claiming tax-exempt status must file a Form 990-series annual information return (Form 990, 990-EZ, or 990-PF) or notice (Form 990-N) beginning with the year they legally form, even if they have not yet applied for or received recognition of tax-exempt status. Unless a filing exception applies to you (search www.irs.gov for Annual Exempt Organization Return: Who Must File) , you will lose your tax-exempt status if you fail to file a required return or notice for three consecutive years. We start calculating this three-year period from the tax year we assigned the EIN to you. If that first tax year isn't a full twelve months, you're still responsible for submitting a return for that year. If you didn't legally form in the same tax year in which you obtained your EIN, contact us at the phone number or address listed at the top of this letter. For the most current information on your filing requirements and other important information, visit www.irs.gov/charities. (IRS USE ONLY) 575E 01-19-2021 SPOK 0 9999999999 SS-4 IMPORTANT REMINDERS: * Keep a copy of this notice in your permanent records. This notice is issued only one time and the IRS will not be able to generate a duplicate copy for you. You may give a copy of this document to anyone asking for proof of your EIN. * Use this EIN and your name exactly as they appear at the top of this notice on all your federal tax forms. * Refer to this EIN on your tax-related correspondence and documents. * Provide future officers of your organization with a copy of this notice. Your name control associated with this EIN is SPOK. You will need to provide this information, along with your EIN, if you file your returns electronically. If you have questions about your EIN, you can contact us at the phone number or address listed at the top of this notice. If you write, please tear off the stub at the bottom of this notice and include it with your letter. Thank you for your cooperation. Keep this part for your records. CP 575 E (Rev. 7-2007) Return this part with any correspondence so we may identify your account. Please CP 575 E correct any errors in your name or address. 9999999999 Your Telephone Number Best Time to Call DATE OF THIS NOTICE: 01-19-2021 ( ) - EMPLOYER IDENTIFICATION NUMBER: 86-1539637 FORM: SS-4 NOBOD INTERNAL REVENUE SERVICE SPOKANE VALLEY PERFORMING ARTS CINCINNATI OH 45999-0023 CENTER % YVONNE JOHNSON 1818 S SULLIVAN RD SPOKANE VLY, WA 99037 SVPAC Capital Campaign is $420,000 SVPAC Capital Campaign each year for 5 years 2021-2025 Budget vs. Actuals: FY 2022 ($2.1 M total, or 10%of the total construction project) JanuaryDec 2022 Grant will assist with expenses in yellow Totals %of Actual Budget Over Budget Budget INCOME 0.00 260,000.04 -260,000.04 0.00% Capital Campaign Donations(one-time,single gifts) 0.00 159,999.96 -159,999.96 0.00% Grant/Foundation Money 0.00 0.00 0.00 Pledges to Capital Campaign 0.00 0.00 0,00 Capital Campiagn Pledges Paid/collected 0.00 0.00 0.00 In-Kind 0.00 0.00 0.00 Endowment(Restricted,one-time single gifts) 0.00 0,00 0.00 Endowment Pledge(Restricted) 0.00 0.00 0,00 Endowment Pledge Paid/collected 0.00 0.00 0.00 Conservatory Scholarship Fund(Restricted,one-time single gift! 0 0.00 0.00 0,00 Conservatory Scholarship Fund Pledge(Restricted) 0.00 0.00 0,00 Conservatory Scholarship Fund Pledge Paidlcollecl 0.00 0.00 0,00 Legacy(Restricted) TOTAL INCOME 0.00 420,000.00 -$ 420,000.00 0.00% EXPENSES Capital Campaign Director 0.00 60,000.00 -60,000.00 0.00% Base Salary 0.00 60,000.00 -60,000.00 0,00u/ Bonus(3%) 0.00 120,000.00 -$ 120,000.00 0.00% Total Capital Campaign Director Development Director 0.00 48,000.00 -48,000.00 0,00% Base Salary 0.00 24,000.00 -24,000.00 0.00% Bonus(1.6%) 0.00 72,000.00 -$ 72,000.00 0.00% Total Development Director Prospectus 0.00 1,749.96 -1,749.96 0.00% Printing 0,00 1,749,96 -1,749.96 0,03% Designer Fees 0.00 1,749.96 -1,749.96 0.00% Letters 0.00 1,749.96 -1,749,96 0.00% Support Exhibits 0.00 6,999.84 -$ 0,999,84 0.00% Total Prospectus Printing Expenses 0.00 120.00 -120.00 0.00% Pledge Cards 0.00 120.00 -120.00 0,00% Letterhead 0,00 120.00 -120.00 0.00% Envelopes q.00 39.96 -39.96 0.00% Mail Support 0.00 399.96 -$ 399.95 0.00% Total Printing Postage 0.00 8,000.04 -8,000,04 0.00% Postage 0.00 8,000,04 -$ 8,000.64 0.00°I Total Postage Donor Recognition 0.00 320.04 -320.04 0.00% Plaques 0.00 519.96 -519.96 0.00% Pavers 0.00 3,360.00 -3,360.00 0.00% Water Feature 0.00 600.00 -600.00 0,00% Naming Rights Miscellaneous Branded Gifts 0.00 2,A00.00 2,400A0 0.00% Total Donor Recognition 0.00 7,200.00 -$ 7,200,00 0.00% Donor Events 0.00 26,666.67 -26,666.67 0.00% Large Event Small Event 0.00 13,333.00 -13,333.00 0.00% 0,00 0.00 0.00 Donor Recognition Goal Met Event 0.00 0.00 0.00 PAC Grand Opening Event Total Donor Events 0.00 39,999.67 -$ 39,999.67 0.00% Donor Meetings LH(lunches,dinner,coffee) 0.00 12,000.00 -12,000.00 0.00% MR(lunches,dinner,coffee) 0.00 3,000.00 -3,000.00 0.00% YAKJ(lunches,dinner,coffee) 0,00 3,000.00 -3,000.00 0.00% Meeting Space Rental 0 00 15,000.00 -15,000.00 0.00% Total Donor Meetings 0.00 33,000.00 -$ 33,000.00 0.00% Volunteer Recognition Events Volunteer Recognition Events 0.00 15,000.00 -15,000.00 0.00% TBD 0.00 0.00 0-00 Total Volunteer Recognition Events 0.00 15,000.00 -$ 15,000.00 0.00% Ground Breaking Event Ground Breaking Event(AuglSept.22) 0.00 30,000.00 30,000.00 0.00% TBD 0.00 0.00 0.00 Total Ground Breaking Event 0.00 30,000.00 -$ 30,000.00 0.00% Accounting Accounting 0.00 20,000.04 -20,000.04 0.00% Total Accounting 0.00 20,000.04 -$ 20,000,04 0.00% Legal Legal 0.00 8,000.04 -8,000.04 0.00% Total Legal 0.00 8,000.04 -$ 8,000.04 0.00% Marketing I Public Relations(18 trios to Opening'24) Marketing/Public Relations 0.00 0.00 0,00 TBD 0.00 0.00 0.00 Total Marketing/Public Relations 0.00 0.00 S 0.00 Office Support Clerical/Intern Support 0.00 20,000.04 -20 000,04 0.00% Office Supplies 0.00 2,000.04 -2,000.04 0.00% Office Misc 0,00 1,899.96 -1,899.9E 0.00% Total Office Support 0.00 23,900,04 -$ 23,900.04 0,00% Graphic Design/IT Support Graphic Design 0.00 3,999.96 -3,999.9E 0.00% Website 0.00 2,000.04 -2,000.04 0.00% IT/Tech Support 0,00 2,000.04 -2,000.04 0.00% Donor Software(NFG) 0.00 4,312.44 -4,312.44 0.00% TBD 0,00 0.00 0.00 Total Graphic Design/IT Support 0.00 12,312.48 -$ 12,312,48 0.00%a Contingency 0.00 15,000.00 -15,000.00 0.00% Miscellaneous TBD 0.00 0,00 0.00 Total Contingency 0.00 15,000.00 -$ 15,000.00 0.00% TOTAL EXPENSES 0.00 411,812.11 -$ 411,812.11 0,00% NET INCOME(Profit/Loss, 0.00 8,187.89 -$ 8,187.89 0.00% \ [) k;f!/ l N. r, s (" Spokane Valley Performing Arts Center Board of Directors for SVPAC President Christina Lynch (10120 E. Peone Landing Lane, Mead,WA 99021) Vice President Daniel P.Hoffmann (15155 Cascade Drive,Elm Grove,WI 53122) Secretary/Treasurer David Lynch (10120 E. Peone Landing Lane,Mead,WA 99021) Directors at Large Rev. Dr. Ardyth K. Johnson(505 2nd Ave. N. Hurley,WI 54534) Randall C. Johnson(111 Fairview Ave. Manitou Springs, CO 80829) i t7 I.. 1 f) f ...„ li1X Spokane Valley Performing Arts Center Advisory Council r r Last Name First Name Mailing Address City State Zip Phone E-mail ` Ames Kerri 16902 E Morningside Lane Spokane Valley WA 99016 509-991-3870 kames@cvsd.org Ames Tim 16902 E Morningside Lane Spokane Valley WA 99016 Barnhart Robin 5409 E. 18th Ln Spokane Valley WA 99212-3272 509-290-1649 rbarnhart@cvsd.org Barnhart Duane 5409 E. 18th Ln Spokane Valley WA 99212-3272 Baylon Susanna 57 W. 26th Ave. Spokane WA 99203 509-230-6033 susannabaylon@gmail.com Brewster David 1924 5 McDonald Spokane Valley WA 99216 509-768-6762 brewsterklavier@gmail.com Chang Melody 4107 E 12th Ave Spokane WA 99202-5336 206-724-2788 melody.chang@inlandnwopera.com Connolly Tom tconnolly@dioceseofspokane.org Cron en Kim 1503E27thAve Spokane WA 99203-3815 509-220-7104 kbrockbank@comcast.net Fries Dean 57 W. 26th Ave Spokane WA 99203 deanfries68@gmail.com Griffith Dan 3020 W Cora Ave Spokane WA 99205-2212 509-570-8289 dgriffith@gonzaga.edu Guarisco Amanda _221 S Ashton St Greenacres WA 99016-9666 509-688-3635 aguarisco18@gmail.com Guarisco John 221S. Ashton St. Spokane WA 99016-9666 509-220-2000 john@perfectplacerealestate.com Guarisco Katie 221 S.Ashton St. Spokane WA 99016-9666 509.413.8881 katie@govictory.agency Johnson Yvonne A.K. 1818 S. Sullivan Rd. Spokane Valley WA 99037-9185 414.699.8255 yvonne@sysummertheatre.com Lynch Christina 10120 E Peone Landing Ln Mead WA 99021-5027 509.990.2862 lynchcm@aol.com Lynch David _10120 E Peone Landing Ln Mead WA 99021-5027 509.981.1362 dlynch@wscapital.org Muzatko Michael 1314 E 12th Ave Spokane WA 99202-2518 509-218-4778 mmuzatko@cvsd.org Olsen Andrea 4924 N Boulder Rd Spokane Valley WA 99216-1509 509-979-4656 ,andrea.d.olsen@gmail.com Last Name First Name Mailing Address City State Zip Phone E-mail Olsen Drew 4924 N Boulder Rd Spokane Valley WA 99216-1509 509-389-7097 drew.c.olsen@gmail.com Patterson Ryan 1306 E Newark Ave Spokane WA 99202-2352 509-994-2836 auditions@sysummertheatre.com ryan.marie.patterson @gmail.com Pittmann Collin 1601 Waterman Rd Rosafia WA 99170-9531 509-288-2534 collin@sysummertheatre.com Read Megan 2531 S Magnolia St Spokane WA 99203-3827 509-999-5470 megan_hinnen@hotmail.com Read Brian 25315 Magnolia St Spokane WA 99203-3827 ,BrianRead@umpquabank.com Regalado Stephanie 3515 E 17th Ave Spokane WA 99223-3808 1509-995-6016 stephanie@spokanecda.com Robison Linay 10680 N. Oak St. Hayden ID 83835 208-682-0136 linayrobison@roadrunner.com Rorholm Marnie _4207 E Windsong Ave. Spokane WA 99223-7870 509.981.2656 marnie@sysummertheatre.com Rorholm Michael 4207 E Windsong Ave. Spokane WA 99223-7870 509.981.4998 rorholmm@gonzaga.edu Shea Garry 1221 W Riverside Ave Spokane WA 99201-1107 garry.shea@gmail.com Tiedt Logan 14212 W Cameron Rd Cheney WA 99004-9763 509-847-9111 Intiedt@gmail.com Urzika ,Daniel 4110 S Hollow Ct. _Spokane Valley WA 99206 425-346-7445 urzikad@gmail.com Villabrille Paul 1306 E Newark Ave Spokane WA 99202-2352 509-994-2842 paul.villabrille@gmail.com Walsh Lorna 1221 W Riverside Ave Spokane WA 99201-1107 509.939.5114 lorna@sysummertheatre.com Weber •Halley 8408 Road T NW Quincy WA 98848-9618 509-431-0202 halieyweber@outlook.com Weber Tim 8408 Road T NW Quincy WA 98848-9618 509-398-5158 timweber398@gmail.com Wing Nancy 19120 E 21st Ct Greenacres WA 99016-8828 425-306-3014 n.wing@comcast.net 0R4/1 4, iC Sr orir 9AUEY (: Spokane Valley Performing Arts Center Season Meeting— August 10, 2021 Called To Order at 6:00 P.M. by Yvonne A.K. Johnson, Executive Artistic Director Staff: Yvonne A. K. Johnson, Executive Artistic Director Dr. Mamie Rorholm, Director of Development Lorna Walsh, Capital Campaign Director Susanna Baylon, Media Consultant Collin J. Pittmann, Development Associate Board Members: Christina Lynch, President David Lynch, Treasurer/Secretary Yvonne A.K. Johnson, Executive Artistic Director Daniel Hoffmann, Vice President Rev. Dr. Ardyth K. Johnson, Director at Large Randall C. Johnson, Director at Large Old Business: SVPAC has retained GARCO Construction, Clancy Welsh (President) as our builder. SVPAC has retained NAC Architects for our architectural work. Daniel Griffith continues to serve as our architect liason. SVPAC has commissioned local artist Vince DeFelice for the outdoor and interior fountains. David Ball of David Ball Landscaping is donating his services to the project. SVPAC successful donor events and meetings are on target to meet $12M by the end of the year with a public announcement in the early spring 2022. WA State business license has been renewed and SVPAC with the Secretary of State. Lorna Walsh, Capital Campaign Director,Dr. Mamie Rorhoim,Director of Development, Susanna Baylon, Media Consultant will be continuing in their roles adding Collin J. Pittmann as Development Associate in 2022. New Business: Robyn Parks, CPA has been retained as our accounting firm. We are changing our fiscal year budget to begin September 1 August 31 to coincide with our annual programming and in preparation for SVPAC. All Banking has been transferred to State Bank Northwest, Two endowments are now fully vested at Innovia. Spokane Valley Performing Arts Center Endowment Fund and Spokane Valley Performing Arts Center Conservatory Scholarship Fund. SVPAC is scheduled to break ground September 2022 on a five-acre parcel held with Centennial Properties directly adjacent to the Tru by Hilton. SVPAC is applying for the 2021 City of Spokane Valley Economic Development Grant. Meeting adjourned at 7:00 P.M. Respectfully submitted, SEC'EtTy Christina Lynch President David Lynch Secretary S p 0 a n e V a e y P e f 0 111!)cd SPOKANE VALLEY r • 11 , - `S. Spokane Valley Performing Arts Center Business Plan 2 Updated: 04/21/2021 Table of Contents Table of Contents... .2 Executive Summary 3 General Description 5 Marketing Plan.., .7 Operational Plan .1 2 Management and Organization ,.14 Financial Plan (Pro Forma Income Statement) 17 3 II. Executive Summary History: Spokane Valley Performing Arts Center(SVPAC), currently Spokane Valley Summer Theatre, was founded in 2015 by Executive Artistic Director Yvonne A.K. Johnson. When referring to the past and present, Spokane Valley Summer Theatre will be named in this business plan.For all future planning purposes,the Spokane Valley Performing Arts Center (SVPAC) will be used. SVST's inaugural season took place in the summer of 2016 and the company has grown exponentially in the years since.Under Johnson's leadership, SVST's annual operating budget has increased by 67%in just four years. In addition, single ticket sales to SVST productions increased a staggering 63%from 2018 to 2019 alone. Season sponsorships have also increased at a rate of 150%in the past four years. The company's 2019 production of The Sound ofMusic received an Inlander 'Best Of award for 'Best Play or Musical' in the entire region for the 2019 year. By the end of the company's 2019 season, all box office records had been broken, with audience sizes upwards of 500 people per performance. SVST has served as a launchpad since its inception for many young people to enter the arts and entertainment industry. Historically, SVST leadership has mentored youth into careers extending as far as Broadway, Off-Broadway, leading professional regional theatres and the West End. SVST is led by an experienced professional staff, board and advisory council with industry experience and unmatched determination. The SVPAC would serve a market niche in the City of Spokane Valley in several ways: SVST is the lone theatrical company in Spokane Valley to perform during the summer months, is the only professionally operated theatre and has a demonstrated, proven track record of artistic and financial success year after year. The SVPAC would also serve as a budding center for the performing arts between Spokane and Coeur d'Alene drawing patrons from Moses Lake to Missoula. In addition to full and part-time staff, performers, musicians, creative and production team members in SVST productions are paid on a contractual basis. Due to SVST's continued growth and overwhelming support in Spokane Valley, a year round performing arts facility is desperately needed and would serve as a beacon of hope and opportunity for our community at large. Purpose: The purpose of this 501(c)(3) is to build, own, and operate a multi-faceted performing arts facility for the presentation of public and private events including: musicals, plays, concerts, recitals, classes, camps, music lessons, lectures, and other artistic presentations. The SVPAC also intends to make their multi-faceted space available for business meetings as well as weddings, receptions, parties, cabarets and additional special events. Other purposes include but are not limited to: • Promoting the development of the arts, education and cultural activities in the Greater Spokane area through various means of programming within the general performing arts. 4 • Serving as an institutional resource for all to take part and remaining a legacy for the Spokane Valley community for generations to come. Vision: The SVPAC aims to provide artistic, educational, cultural and social programs that provide a forum for creative and personal expression by and for residents of the Greater Spokane Area, further enhancing the lives of local residents and visitors, and utilizing the dedication of both staff and community volunteers to make productions of high artistic merit affordable and accessible to the local community. 5 III, General Description Mission Statement: To enrich, entertain and serve our community in a safe, professional environment. Detailed description: It is the mission of the Spokane Valley Performing Arts Center to be a not-for-profit corporation under Section 50I(c)(3) of the Internal Revenue Code, to promote and facilitate the arts in the Greater Spokane area; provide for increased arts and other general education; promote and aid the creative skills and cultural welfare of the community; feature theatre productions and talent, classes, workshops, summer camps, recitals, concerts; and enable presentations by operating and sustaining a theatre, and other facilities to ensure the continued growth and development of the arts and other community culture within our service area. A. Goals of the Performing Arts Center: a. Provide creative, innovative artistic and educational programming, access, and training to the community, with significant participatory opportunities for students of all ages from the local school districts, colleges, universities and homeschool. b. Provide musical, cultural, and informational programming that celebrates and expresses the diversity of the community. c. Make our facilities available to a public of diverse cultures, ages, income levels, and backgrounds. d, Encompass all areas of the arts including theatre, musical theatre, theatre in education (TIE), music, dance, visual art, etc. e. Provide high quality, affordable entertainment and education to the community at large of the highest artistic merit. B. Objectives for Annual Performances: a. Provide ample community events including: 8 Main Stage and 4 Studio Theatre productions, year-round Conservatory classes and training, summer camps for grades K-12, dance and music recitals, concerts and special events. b. Continue to grow public support for SVPAC to provide long-term sustenance of the facility's programs and operations which includes the Spokane Valley Performing Art Center Endowment Fund (in process of being seeded at Innovia),Legacy Society for planned giving and additional Spokane Valley Performing Arts Center Conservatory Endowment Fund for scholarships. c. Continue to grow financial support for programs,operations and staffing. 6 d. Establish an event facility which will include a caterer's kitchen and banquet space for large groups to reserve and gather. (i.e. wedding receptions, various celebrations, meetings, small business conferences, cabaret, etc.) C. Business Philosophy: We provide musical, theatrical, educational and cultural programming that celebrates and further develops the artistic talents of the community. SVPAC would serve as a regional epicenter for all things related to the performing arts. D. Products and Services: a, Theatrical productions(musicals and plays)in two theatre spaces b. Conservatory training program for students ages K-22 c. Conservatory Summer Camps d. Concerts and recitals e. Operating and sustaining a theatre and event facility f. Event venue for large gatherings/groups (anniversaries, birthdays, weddings, business meetings, etc.) g. Costume rental for fully produced shows h. 2 studio and 4 practice rooms i. Other events as appropriate to our mission. 7 IV. Marketing Phut A. Basic Services: a. Sustenance and operation of the SVPAC, presenting 12 fully realized theatrical productions annually and an extensive Conservatory program. b. A special event venue featuring a caterer's kitchen and state-of-the-art banquet room with an incredible 180 degree views of Mt. Spokane and Mica Peak. The multi-purpose space will be made available for use to the public at large, including events such as: 1. Weddings 2. Birthdays 3. Anniversaries 4. Business meetings 5. Receptions 6. Galas 7. Opening night parties 8. Cabarets 9. Various other events c. Costume Rental and Practice Room Rental. B. Marketing Focus: Our programs and services will be marketed via: • Personal and professional contacts • Area nonprofits • Our website, www.sysummertheatre.com and email access, vvonne@sysummertheatre.com, www.spokanevalleypac.com • Our extensive email list • Our dedicated staff, advisory council, artistic, creative and production teams • Radio, TV& Newspaper advertisements (KHQ and KXLY Local News,The Spokesman-Review, The Splash and The Current, CDA Press,The Inlander, Spokane CDA Living Magazine, etc.) • Large scale poster distribution • Billboards • Playbills • Mailing list of overl3,000 and counting • Our corps of volunteers • Assistance from Media Consultant Susanna Baylon, Go Victory Media and various community partnerships 8 C. Our organizational strengths are: • Our dedicated professional staff, creative and production teams, musicians,Board of Directors, committees, Advisory Council and volunteers. • Broad community support including local elected officials, The City of Spokane Valley, Central Valley School District, Spokane Valley businesses and business leaders, numerous community groups and countless individuals and families. • Our track record of successful productions with high artistic quality. • Training youth to attend the top educational programs in the country and establish professional careers in the arts in all fields • Conservatory summer camps for children ages 6-I 8 • Our planning, organization, and implementation skills. • Our commitment to supporting the cultural vitality of the community we serve. • Our collective experience in management, finance, business, and the arts. • Our track record of financial success. • Our human relations and sales skills. D. Our major competitive strengths are: • Our Broadway quality productions • Award-winning recognition of high-quality productions (`Best Of' Awards, etc.) • Our planning, organization, budgeting and overall implementation skills • Our stature as the sole professional theatre company in the ever-growing city of Spokane Valley. • Our dedicated staff, artistic, creative and production teams, corps of volunteers, performers, musicians, boards, Advisory Council, committees and technical crew. • Our Executive Artistic Director with a 25-year track record of financial success, high artistic quality, decades of industry experience as a producer, director, mentor, talent manager and extensive education throughout the country and abroad. • Our loyal patrons E. The legal rO 'It101 of ownership: is a 501(c)(3) non-profit corporation. In accordance with the by-laws and State of Washington the ownership is by the Board of Directors of the organization. F. Fee Strueiuntre a. Theatre productions are developed on a break-even basis, structuring ticket sales to cover overall production costs and contributions to ongoing SVPAC operational costs. 9 b. Our special event venue and additional functions will charge fees on a per event or service basis. Rates will be decided based on general facility costs and length of event or contract. C. Conservatory year-round classes, workshops and summer camps will charge a registration fee per class or camp. d. Costume rental for full shows(average$10,000 - $15,000) that we have previously produced ti e. Two studio and four practice rooms will be rented to area practitioners in voice, piano, guitar, percussion, wind and brass instruments based on industry standard rates. G. Competitive Advantages • Lack of direct competition in immediate area • Modest ticket prices • Track record of successful productions and programming • Educational offerings for youth and adults • An enriching,professional, talented, motivated, positive TEAM,family-centered company working to benefit the whole of the community for generations to come. H. Strategy a. Our strategy is to build on the successful track record and reputation of Spokane Valley Summer Theatre and expand the company's summer operations into year round programming. I(> Promotion: Promotion will be done through: • Personal and professional contacts; • Area non-profits; • Extensive community partnerships • Our websites, www.sysummertheatre.com and www.spokanevallevpac.com • Social media platforms: Facebook, Twitter &Instagram • Our email and direct mailing list of over 13,000 and counting • Business partnerships • Our corps professional staff and hundreds of creative, artistic,production team members of volunteers 10 J. Economics a. Size of market: 573,493+residents in the Spokane Metropolitan Area as of July 1, 2018 b. Current demand in target market: Estimated at a strong, thriving attendance at SVST productions and camps, a growing Spokane Valley population and no current professional theatre company in Spokane Valley. c. Market strategies: 1, Market to current supporters of SVST 2. Market to local and greater area community organizations 3. Title summer programming as "Spokane Valley Summer Theatre at the SVPAC" so loyal patrons of SVST understand the transition. K. Features and Benefits a. Features: • Broad variety of local and regional entertainment • Modest-priced tickets • Event venue for various events of community residents • Conservatory program for all ages • Instrumental practice rooms (6) for use by area music educators b. Benefits • Opportunities for local talent • Accessibility for all • Economic impact on local restaurants, stores, shops, hotels and the community at large. • Increased sense of community and cultural awareness • Arts education for students in local school districts, colleges, universities and homeschooling L. Customers: • Residents of the Greater Spokane community. (573,493+residents in the Spokane Metropolitan Area as of July 1, 2018) • Visitors and workers in the region. 11 M. Competition: *Note: there are no local professional theatres in Spokane Valley, Closest "competitors" would be: • Coeur d'Alene Summer Theatre (Professional Summer Theatre) • Spokane Civic Theatre (Community Theatre) • Best of Broadway - (Professional Tours at Interstate Center) N. Niche: Our niche is being the sole professional theatre company/performing arts venue in the local Spokane Valley community, providing extensive educational and training opportunities in the arts for area youth, serving a broad-based community with both growing families and an active retired community wanting more activities to take part in and support. O. Pricing Tickets for Main Stage theatre events range from $22 for students, $37 for Seniors/Military and $39 for adults. (Compare to adult ticket prices of$50 + at regional competitors CDA Summer Theatre &Best of Broadway Spokane.) P. Distribution Channels: Direct mailings, Staff, TV, radio, newspapers,volunteers, performers, website, email list, flyers, playbills, billboards and word of mouth. 12 V. Operational Plan A, Production a. Musicals and plays • Eight productions on the Mainstage and four in the Studio Theatre per year. • Performance runs of three to four weeks. • Mainstage: 105-128 performances annually. • Studio Theatre: 64-80 events annually, allowing for rental opportunities and Conservatory classes/camps. b. SVPAC Conservatory Program 1. Proposed programming is described below: • Educational programming for area youth in areas of the general performing arts (workshops, classes, summer camps, family showcases/performances, etc.) • The Conservatory program will benefit approximately 700+students annually in the proposed SVPAC facility. • 35-50 classes and camps for after school and summer programming will be added in the new facility. • Additional revenue to the SVPAC from the Conservatory Program could reach well over $150,000 per year in 5-10 year period. B. Location and Business Hours a. Desired location is in the heart of Spokane Valley preferably with a view of the Spokane River, Mt. Spokane and Mica Peak along the Mirabeau Parkway access near the new Tru Hilton and CenterPlace event facility. b. Business hours would be Monday-Friday 9-5PM for general office. Theatre hours extend into the evening including weekends for rehearsals, performances and events. (General noise is contained to the building itself) C. Legal Environment: SVST is a 501(c)(3)not-for-profit corporation, Tax I.D. No. 47- 5398048. SVPAC is a 501 (c)(3) not-for-profit corporation, Tax I.D. No. 86-1539637 13 D. Personnel a. SVPAC personnel would include full time positions in the following: i. Executive Artistic Director ii. Managing Director iii. Communications and Marketing Director iv. Director of Major Gifts v. Facilities Manager vi. Technical Director/Scenic Designer vii. Assistant Technical Director viii. Box Office and Membership Manager ix. Costume Designer/Rentals Manager x. Assistant Costumer xi. Sound Designer/Engineer xii. Lighting Designer/Engineer xiii. Audience Services Manager/Volunteer Coordinator xiv. Special Events Coordinator xv. Director of Education xvi. Music Director xvii. Production Manager b. SVPAC would also hire approximately 15-20 part-time employees (box office and theatre personnel) and over 200 independent musical and theatrical contractors per year. E. Inventory: The company currently has a substantial costume inventory, tools, set pieces, props, etc. F. Suppliers a. Suppliers for the SVPAC will include local and regional businesses including but not limited to: Spokane Valley Mall,VIP Productions, Costco, AT&T, Cash & Carry,URM, Ace Hardware,Home Depot,Lowe's, Total Wine, local lumber mills,various local grocery stores, business and restaurants, etc. 14. VL IV1auuageirm ant and Organization A. Professional and Advisory Support: • Yvonne A.K. Johnson, Executive Artistic Director • Dr. Mamie Rorholm, Director of Development(future Managing Director) • Mike Muzatko - CVHS Theatre Director, SVST Scenic Designer, Advisory Council President • Deb Long—President of Central Valley School Board— Advisory Council • Kerri Ames—Principal Central Valley High School — Advisory Council • Robyn Barhardt—Vice Principal Central Valley High School —Advisory Council • Stu Cabe—Artistic Director CDA Summer Theatre—Advisory Council • Stephanie Regalado —Interim Publisher and Editor— Spokane CDA Magazine— Advisory Council • Barb Schaefer and Dean Schaefer -Box Office Managers • Ginny Baxter - Graphic Designer • John Guarisco and Katie Guarisco - Marketing • Amanda Guarisco and Collin Pittmann - Production Coordinators, Camp Directors, Advisory Council • David Baker—Technical Director • Lorna Walsh—Capital Campaign Director(future Director of Major Gifts) • Linay Robison—Costume Designer • Logan Tiedt -Lighting Designer and Engineer • Daniel Urzika—Sound Designer and Engineer • Kevin Egeland - CVHS Theatre Manager • Will Long - CVHS Technical Director • Jeanette Brenner- Hair and Wig mistress • Ryan Patterson and Paul Villabrille - Audition Coordinators, Advisory Council • Sue Mihalic - Scenic Painter • David Brewster,Drew Olsen and Annie Flood -Music Directors • DarnelIe Preston Choral Director, Advisory Council • Andrea Olsen—Vocal Director, Choreographer, Advisory Council • Ingrid LaVoie—Choreographer • Lorna Hamilton - Choreographer • Kristin Larson—House Manager, Camp Registrar • Susanna Baylon —Media Consultant, House Manager, Advisory Council • Patti Mortier, Steve Mortier—Vocal instructors, Advisory Council • Haliey Weber—Conservatory Instructor grades 7-12, Advisory Council • Austin Burrowes,Emma Larson, Jennifer Tindall —Conservatory Instructors grades 2-6 15 2021 SVST Board of Directors • President Ruth Kavanagh • Treasurer Daniel Hoffmann • Secretary Emily Harvey • Sal Anschuetz • Yvonne A.I . Johnson, Chair 2021 SVPAC Board of Directors • President Christina Lynch • Treasurer/Secretary David Lynch • Vice President Daniel Hoffmann • Rev. Dr. Ardyth K. Johnson • Yvonne A.K. Johnson, Chair B. Boa rd of Directors • The Corporation shall have not less than three(3)nor more than fifteen (15) Directors, as may be determined by the Board of Directors from time to time; provided,however, that the corporation shall at all times have an odd number of directors, • The Directors of the Corporation shall be residents of the United States of America. • No more than forty-nine percent (49%)of the persons serving on the board may be "interested persons." An interested person is(a) any person compensated by the corporation for services rendered to it within the previous twelve (12)months. C. Personnel • SVST personnel includes an Executive Artistic Director, 60+ 1099 independent contractors and a contracted professional accountant,Robyn Parks, CPA. SVPAC Capital Campaign staff include Director of Development and Capital Campaign Director. • Johnson and Rorholm will hire the following 13 full-time staff from persons with expertise in the community among SVST's current team and conduct a national search if necessary: Box Office Manager,Technical Director/Scenic Designer, Assistant Technical Director, Costume Designer/Manager, Assistant Costume Designer, Lighting Designer/Engineer, Sound Designer/Engineer, Guest Services Manager/Volunteer Coordinator,Facilities Manager, Special Events Coordinator, Music Director, Production Manager, Communications and Marketing Director,Director of Education 16 ID). Organization' Chart tilt tI t Board of Directors Director of Major Gifts — Managing Director Executive Artistic Director l I I Advisory Board Communications Box Office& Facilities Manager &Marketing Membership Director Manager I Director of Education Audience Services Special Events ManagerNolunteer Coordinator Box Officers Coordinator Freelance Instructors i r t Front of House Volunteers Concessions Music Director — Musicians Costume Designer/ Artistic Staff Rentals Manager Freelance Artists — Production Manager Assistant Cc stonier Technical Director t f I — Scenic Designers Assistant Technical Lighting Designer/ Sound Designer/ _ Actors Director Engineer Engineer Directors — Stage Managers Spokane Valley Performing Arts Center Organization Chart Running Crew 17 VII. Pro-Forma Income Statement INCOME 2024-25 2025-26 2026-27 2027-28 2028-29 Donations & 100,000 110,000 120,000 130,000 140,000 Fundraising Grants 60,000 70,000 80,000 90,000 100,000 Sponsors/Ad 150,000 175,000 200,000 225,000 250,000 vertisers/Ang el Donors In-kind 125,000 125,000 125,000 125,000 125,000 Donations Ticket Sales 925,000 975,000 1,025,000 1,100,000 1,175,000 Educational 40,000 50,000 60,000 80,000 100,000 Programming Special 100,000 110,000 120,000 140,000 160,000 Events/Renta I Income Concessions, 75,000 85,000 80,000 90,000 100,000 Costume Rentals & Merchandising TOTAL 1,575,000 1,700,000 1,810,000 1,980,000 2,150,000 INCOME _ EXPENSE 2024-25 2025-26 2026-27 2027-28 2028-29 Concession 25,000 30,000 35,000 40,000 45,000 Supplies Accounting/L 36,000 36,000 36,000 40,000 40,000 egal - Fees, Permits 5,000 5,000 5,000 5,000 5,000 & Licenses Marketing - 100,000 120,000 130,000 140,000 150,000 Ads, Playbill, commercials _ Musicians 120,000 130,000 140,000 150,000 160,000 and Performer's Pay Contract - 60,000 65,000 70,000 75,000 80,000 Services 1099 - Other Facilities& 10,000 10,000 10,000 15,000 15,000 Equipment 18 EXPENSE 2024-25 2025-26 2026-27 2027-28 2028-29 (cont.) I - Costumes& 50,000 50,000 55,000 55,000 60,000 Props Sets/L&S 60,000 60,000 65,000 65,000 70,000 Liability 15,000 16,000 17,000 18,000 19,000 Insurance Operations 120,000 130,000 140,000 150,000 160,000 Office 7,000 7,000 7,000 8,000 8,000 Supplies Health/dental 60,000 68,00E 71,000 74,000 77,000 ins ,80%for full-time staff Payroll 60,000 64,000 68,000 71,000 75,000 Expenses Staff Pay 800,000 850,000 900,000 950,000 1,000,000 Travel, 10,000 10,000 10,000 10,000 10,000 Morale Repair& 10,000 10,000 10,000 10,000 10,000 Maintenance TOTAL 1,548,000 1,661,000 1,769,000 1,876,000 1,984,000 EXPENSE NET 27,000 39,000 41,000 104,000 166,000 INCOME Summary: Sources of Capital: Initial investment for land $1,750,000 Capital contributions to date $6,000,000 Future campaign contributions $18,750,000 Total Source of Funds $25,500,000 Bank Loans: - State Bank Northwest ' Secured as needed- Greg Deckard Total Bank Loans Secured as needed 19 Total Construction Costs: Purchase of land $1,750,000 Construction bid $21,400,000 Capital Campaign expense $2,100,000 FFE $250,000 Total Buildings/Real Estate $25,500,000 Furniture and Equipment List (not included): Furniture $50,000 Equipment- Sound $50,000 Fixtures - lighting $50,000 Machinery $50,000 Other - Costumes and Supplies $50,000 Total Capital Equipment $250,000 c ►- -.era, .Y gi � � STATE S OP 4 J '04lrY Al,5TAT{ y tate- (J4i) ) t(ir e b. 1880�' r� Secretary of State I,KIM WYMAN, Secretary of State of the State of Washington and custodian of its seal, hereby issue this ARTICLES OF INCORPORATION to SPOKANE VALLEY PERFORMING ARTS CENTER A WA NONPROFIT CORPORATION,effective on the date indicated below. Effective Date: 12/14/2020 UB1 Number: 604 677 487 rtA ... -`` Given under my hand and the Seal of the State .di: ' "' 'l;,ki, of Washington at Olympia,the State Capital 6P-114 ---- , 6.4 mirk" `1iiiI.: • r0 1:r:�1 ?' "!;; ::,qp Kim Wyman,Secretary of State IH$� Date Issued: 12/14/2020 '1,7;-.. :;:,' ,7' '' i' irt -Vitt 1 \ of U f. IA4..,.,,At ,. !A.A.. , tYr' —. �' ui141, - brik me.. , 1` y�.. 1 _ 1 �y _ , • !i .. v. E• 1 1 I aii- I t w„ 1 tip pl� or- r� C ,as n. ` T ��� � - 1,, . ._ _ • The Spokane • (z ...,..., .,.. 4 1 D - i Valley ;111 ` � 1 �" Ott° Performing • ! • t � �. a 1 E Arts Center 4 �i l r.`',1r 1"� Y< ' ) will be a +, a �°� �� ��� ��� it V h 1 ' beacon of am+ 1 „• x. . ._ light for all O R wj � v_ ._ . to take part �-� /iG E .s '• , ) ` d-- \ " " ..„ -r,•,vA a i • �!' a' and will Q n -` ':sir c ""w_ ,. I:-` I % irm i k ` �I serve as a SPoxna vnu e sv - ` legacy in our Y .11 -- .sue ._ t .. .r - • region for v /� generations �T �� _ .'+ •• ! •• "' c O R q - • ,s _ to come. s = .Ra._. .4.111j140.410 _'d 1 + �V� '' .•"IP 'MN+ ' IF. • f 4,4.' .1 ' , Oic C) SPOKANEVALLEYPAC.COM • • - SPOKANE VALLEY 1111111 lig M A n Ann Into the woods,2018 4 1 t photo by Erik Smith S tS . k\•%.......0,\".° isoeL%11S%10)01$' 4J • • 4: i , - ilt, 1 1%4IL\ ilmim I 'kt\'. ' (1 Ja, i , :11 \ii ,'' ... , .R, oc ` SPOKANE VALLEY ke; _, , I . ' c ' y81 1)tit V iii t f S �:. 4 .•: _ �# 1 2 --,�,o;.x,4.> Our vision • J /I ' -Ito f. A„s i 1 �!'! �' ,‘� , i ,i 1 6 �� What led us here '� > �' ��; 8 Our plan 3,. x ,. - _- ;`� ; i 12 <4 . Facilityusage i. i T '', -r . '•it$,A:6,, - ,. - .... ,,, r, ), .-' ' ,. >;4 14 Why now ,yf '. �' ; 'i ;� " 16 Budget costs f 1.4 k .� +I r . �,;i. t �� 18 How you can help c . .y. % 19 a000 Ways to give ' lr rc 1 �� i F O k tij2 "" ` - e s no"etter indicator of the spiritual health of a city,its l00Q. �.' neighborhoods,and the larger region than the state of the arts. I The arts deepen our understanding of the human spirit,extend 7 ce I our capacity to comprehend the lives of others,allow us to ,r,. �� = , w .- imagine a more,lust, d hum q:• midmidThrau<h their diversity CE ;I. :gar Y1 :� viY 7 �.'• fr ,,n-o li i� span,. •r y HEM 1 ! L 'I� a��WI A.:4MIIMM. 4,i_. /=®m - !( '4M I L di I , - ea rl i i a i I i , ,, , I . q ,..... �' i�aw �� ii d i ' __ _ _ _ ._. f� - 11&_ ar � NP 11 �► e,. k III . A 4), 3 Pr" 1 - //..— '' Ill i j11,1111to„.I ,, , ._ POMNEVALLEY PERFORMING ARTS HER `tom ~• �►s tall _ • / s .� 9F f 1L / a ",sue '_ t ,III. In June of 2024,Spokane Valley Performing Arts Center promises performing on a grand stage in a gorgeous venue right here in the heart of h ii I 1I f — d/ Summer Theatre will open their to elevate the arts while supporting our region. 1 f ninth season in the most stunning, the dreams and futures of live While creative directors and artists create the kind of magic �"�� `�� elegant and distinguished performance artists,musicians, that delights audiences far and wide,we will see an increase in the -t < s + performing arts center between dancers,singers,technicians and artistic,emotional,spiritual and financial health of our region,our y� � 1 r 1 1. , Minneapolis and Seattle,kicking more.Our children,grandchildren, neighborhoods,and our businesses.In addition to providing job growth, off a new era of arts,culture and ) friends and neighbors for now and the arts generate millions of dollars in business revenues across the board quality of life in our region. - for years to come will experience and play an important role in the economic growth and revitalization of - If .4. f' + The new Spokane Valley the extraordinary feeling of cities across the country and around the world,including our own. 4 SPOKANE VALLEY PERFORMING ARTS CENTER SPOKANE VALLEY PEAFARMINA ARTS CENTER 5 OR F M ZVI +a ‘ ., ,. f Spokane Valley Summer Theatre,our region,and the srA xE VA,,,, ♦ ,• talented artists who live here are in need of a year- WHAT HAS LED , round performing arts facility that will encompass all v F 7 r�, 42.. factions of the arts and community events,including: ITS c E`�� 'f' y.1 k \' i, j 1. ALL SPOKANE VALLEY SUMMER I I ((��� II r�, THEATRE PERFORMANCES `Art is an effort to create,beside the real i I I world,a more humane world." I I II, '1' .I " ,� 4 1r , Year round programming of plays and musicals —Andre Maurois,French Author . I, • in two performance spaces US 4 �.11 Classes and workshops e _ - Spokane Valley Summer Theatre's ; ® Stunmet'camps Oliver,,2016 mission is to enrich,entertain and serve . phoyyby Zachary Brommer the community in a safe,professional A A Music lessons r_,� environment.It is a professionally tr G G • i` °D operated multi-faceted theatre,acting I ') R f - Dance recitals conservatory and community-minded � _ ", 5or(c)3 nonprofit that serves,supports ;, A A Concerts j',� -~ ,-,w.J _ and mentors hundreds of professionals, _ ,,J students,volunteers,and more than 1' Symphony and opera events ��, , .� � 'rift'rllr r'•S'' to,000 patrons annually. �U i *IV !� p \I � Business functions itAki4 .r..Y- Under the direction of award-winning .�: q,, 4' sa fl, executive artistic director Yvonne A.K. �i ��. .,� `, _ +` • P _ Johnson,Spokane Valley Summer I * �, Weddings mid receptions f�f} ` Theatre(SVST)has set attendance ) Y �'� " `—=r.' records year after year,and elevates I� : t '' Nonprofit events,and more B I I 1! local theatre to a professional level of always,Patsy pine;2017 -- - entertainment,production quality and - photo by Erik Smith excellence. = Ya f 6,,,,,2019 The$Pere[.arden,2017 t '! .,:,� \Phot �r`&reha c P.7:q�ire photo by Er.k Smith p �, t_ _�'� J / 4 l Over the course of four seasons: I 1��* .' .Lr+.J .it, r �,A t. 1 Season ticket Single Season The annual The Conservatory's �I r,,�, o -7 1 �' . ,� . k }l sales increased ticket sales sponsorships operating summer camp Ili, b - . Y pV 15%from increased have budget has attendance �'; "� �' a t i 2017to2o18 63%from increased by increased increased by 5o% ••_`- _ - +�� �' , ' and 42%from 2018 to 2019. 150%. 67%. from summer 2016 ( r v ;_ w" 1 2018-2019. - to summer 2018. -; - ����•_ _ ` .. i firm _ Si 14 slow 6 SPUME OBEY PERFORMNO ARTS OMEN — V r 11� ^ jr ^\V / \ ir. 1 1 ' ' ' ' SPIEYALLEYPEAFOAMINOAAiSCE11iEfl i F o R y B i nitro the mind the arts cans ark new wa s o thinkin w� l2 y 9 9 P y f g, a ,.., communicating,and doing business.Part of a community's SPOKANE VALLEYouR pLAN 77 w vibrancy is defined by its arts and culture quality and diversity." ,c —Janet Napolitano,Chair,National Governors Association S CEO --mgmeq. gpiegmil PP' • a_ _ �._� F _ ,_ �'. N.iail I^. ' __ �Tn f r y i J 1 1... ,vivet - 1 av _________-_._. a S , I� — 11 sk:7 -,tri_ - 1 1 , -*it is,a. : -- - i - III f, t : fit , 41 I- gYU is �j�� ( I ii IN ..'.,,P,,I.tvlificpiffi/ F.1, I ,, I 7 =' AtuVI AtillvirA I r- ' 7,,L — . '4,il ,i.i { L a�i��r��ilftp � �, --r'�� lit 1 v t��"� 1�j�{jY � G ,�? •A �!° '� ;'� as w +)a 1 �F �/Ili �l`= "':.`fie.T, p$qrl. 11��n•i_ iiiiii rith II Mir ¶jLJ1P'4. !k ' ., 1 h I . ,._ aim wR vs�we - - i,!' ^ _ ,. . i h, d —WI.„„..,„„ri, ,.Positioned on five acres of land we 4 • k d I With gorgeous mountain views of Mt. are building a 52,00o square foot a '�` t rP�_ Lip t � " Spokane and Mica Peak,the open concept meticulously designed facility that I a ' + E I • al ; third floor will present a year-round event will encompass a 45o seat,state- - I, S '. M ,li facility for a multitude of public gatherings. of-the-art Main Stage and a zoo �' Spokane Valley Performing Arts Center flexible seating Theatre in II � ' I (SVPAC)will boast a multi-purpose special StudioIII _ hhh... - order to provide more opportunities 41 event space with a boo square foot outdoor for the region,along with _.-,( — Aw Ea _, ,s=' , L. - patio balcony for events of up to 400 p accessibility and visibility to the . — - _ ll guests perfect for receptions,donor events, venue for all patrons to experience ,,; i 1411111"w" ilk,. l_) ' ' galas,dinner theatre,cabarets,weddings, more live theatre and artisticT_ ,., birthday and anniversary parties, !' ^�� SPOKANE VALLEY PERFORMING ARTS(EN(ER NW' corporate gatherings,business meetings performances right at home in the + g heart of the Inland Northwest, :, and more. VI 8 SPOKANE VALLEY PERFORMING ARTS CENTS SPCCANE VALLEY PEAFCC/AING ARTS CENLER 9 1 Design inspirations come from Theatre in Ontario,Ordway Center travels and work by SVST's own several of the most vividly for the Performing Arts in St.Paul, Yvonne A.K.Johnson and Michael captivating theatres in the world MN,Central Valley High School J.Muzatko,SVST scenic designer, ' including Lincoln Center in New Theatre in the Spokane Valley and actor and advisory council York City,Stratford Festival other influences from the many president. I� E. .I FLY LOFT �y R0.0oMG LIMIC ROOM II - _. -_ SCENE REHEARSAL SHOP ROOM GREEN M.,� Iir AUDITORIUM 1 EVENT CENTER CATWALKS ITORIU • TO a STAGE� TrM/N R AL V it ME c ROOLDF j illi. `�_-.� MENSTUDIO MULTIPURPOSE EVENT SPACE -J- /�-•• •�, THEATRE V ,-1 OFFICE _� AUDIT �, SPACE cuss All WOMfN I `� % Rox soRAGf SPOKANE VALLEY PERFORMING ARTS CENTER THIRD LEVEL I. _ NAC _I �=111,0 DF BTDBIDLDBBT .,� __ LOBBY - WATER „ FLOOR PLANS V - FFANRE ROOF BELOW I 9 DE OPEN TO COSTUME SHOP SPOKANE VALLEY PERFORMING ARTS CENT1ER 1 MAIN LEVEL SCENE SHOP &STORAGE ROO�fl • 1028.2020 Nnc IMP - LEC/ or Scenic and costume shops < Restrooms on every level with STA GE BELOW Dressing rooms to accommodate all additional space in the women's I��) performers restrooms (G IIIIIWIII R`� illiell F1' 44%.',4'. �Illlil. Two"star"dressing rooms for guest A spacious two-story open concept 4� A �]��] artists lobby \ 1 �— CATWASTUDIOLK KLEVEE i �� AUDITORIUM �,_/' CATWALK LEVEL General office and box office spaces Two versatile ADA approved elevators " ��e� opTwo eenroomsAm lefree arkin inabeautifuIl s %��� gr P P g Y71■ � �/ �,�„� -wrw Instrument and vocal practice rooms landscaped setting with a walking '�_� �:'« with potential rental income(such path to the theatre entrances 'IIIIIIIII�II//// r as voice,piano,string,brass,winds, A grand plaza with an exquisite 1 i BALCONY percussion lessons) locally designed waterfeaturefor V 'B Multiple bar and concessions areas outdoor activities s SPOKANE VALLEY PERFORMING ARTS CENTER li ,I SECOND LEVEL A'q `' Plenty of on-site storage " Courtyard and memorial garden , ^( l o.zB.zozo 'V'`� it SPRRANEVALLEYPFAFOBMINDAAT9 CENTER ARCHIr IPCNCNEVPILEY PEOFOIIMINC ARTS CENIEII 11-une 11, ibli • G V P . , O R r . ( tL �c • FACILITY USAGE I ii II F ) ? sl - -, '`..svoyR �t I I r s cv.N..\ . ... Bring It On 2016 The Secret Garden,41 n 11 -- photo by Zachary Brommer photo by Erik Smith Spokane Valley Summer Theatre's Main Stage a tremendous impact on the futures of local actors, The Sender Music 2019 "' _ performances would range from io5 to 128 events musicians,dancers,technicians,artistic,creative, photo by Richard Maguire �_ s _ . per year,with an increase over three to five years. production,administrative staff and personnel. i lye x I Seating capacity for 105 events would be an Many performing arts students from our region it estimated 47,25o scats and$1,842,750 in have gone on to have amazing careers in the . ( / / l . v ,I revenue at current ticket prices.A conservative performing arts throughout the country. AAi e growth-based estimate at the end of the first three Executive Artistic Director,Yvonne A.K. Idr : ' years would average 6o%paid seats at$1,105,650. Johnson is the founder of Spokane Valley Summer ��f r bfap � e i y� The Studio Theatre performance capacity Theatre.Her education includes a BA in Speech, 'Naimoli, n of G r . would range from 64 to 8o with an increase over Communications and Theatre,Carthage College, 3 to 5 years.At capacity for 64 events would WI;MA in Contemporary Theatre Practice, -- ---. be an estimated 12,80o seats and University of Essex,England;and an MFA 1� i iI X * $409,60o in revenue at current in Directing from Minnesota State - ® _, 5-ilk ticket prices.A conservative University,Mankato,MN.Johnson MR ®MI growth-based estimate at the has a wide breadth of directing Mamma Mi.,2019 t end of the first three years experience of more than zoo photo by Richard Maguire e would average 6o%paid "If art is to nourish the musicals,plays,touring t _ - seats at$245,760• roots of our culture,society productions,workshops - •1 _1j Considering the and classes throughout national and industry must set the artist free to the US,Canada and DX +, Buddy:The Buddy Holly Story,2016 photo by Zachary Brommer standard of$32 follow his vision wherever for various professional, kt 1' invested in the community and university — __ ` et. Always.ratty one Revive'.2019, communityfor everyit takes him... We must theatres in addition y a N., ! I, . photo by Richard Maguire :�, dollar spent at the never forget that art is not to establishing several t } . , ' theatre,according acting academy programs. { I- I I, 1 q a form of propaganda it is ' 4 " _; to Americans for the She has a proven track l '' Asti ^`� Arts,SVST's future a form of truth." record of producing high , m, 1 ,�'- , a jMI Ow programming alone quality artistic productions , 1, • ' S will be big business for —John F.Kennedy with record breaking financial 1 , , " , noel Spokane and Spokane Valley success.Over the span of — , establishments,not to mention Johnson's career she has mentored, �� r.� DL.- \r 1 )-' ';'I the many community events and directed and managed talent who have I activities that will be held in addition to performed on Broadway,London's West A ,,, SVST programs. End,professional regional theatres throughout ' r Oh,the ISoods,2019 Am o by Erik Smith With the growth of the Acting Conservatory the country,and in film and television.Many !� .-.. program,SVST will be able to program after more have gone on to be accepted into highly .s, s school classes and summer camps in the new competitive theatre arts programs at selective *^� K l space for 600+students.Additional revenue to colleges,universities and conservatories. s ; � • 4., the theatre could reach well over$150,000 per Imagine the possibilities for dreams inspired ' a' ? b year.Conservatory performances could lead to an and realized on the stages of the Spokane Valley p. ', entirely new arm of the Spokane Valley Performing Performing Arts Center.With your contributions 1 // l f�f,,t"` Arts Center,as well. to this project,and SVP B. III'r::n n AC's contributions to the , -.4) Even more valuable than increased revenues,the community,together,we could help produce the y-4_ Spokane Valle Performing Arts Center will make next Ton Emm or Oscar winner. , n P Y g y. Y 12 SPOKANE VALLEVPERFORMINRAIESCEIMR y �ri ` V fli- Y(.''-..r..\‘'''.NY(Aira SPOIIEVAtIPERFORMINGARISCBIIER 1$ Foa,y "Besides providing thousands of jobs,the arts generate billions in government and business revenues and play an important role '1AilifNOIAICL 7e„QYILLL in the economic revitalization of our nation's cities." v a � 44/ —Douglas H.Palmer,former president,The United States Conference of Mayors ■ T S cEC� 1 r, � As a community,our personal,artistic, 411, ' y spiritual and emotional needs to come ti i ' do— together and find hope in what otherwise • y feels like a fractured society has never I kilt, 41 `' been higher.A performing arts center of this magnitude is a cornerstone to the a '~ -, �q foundation and identity of all thriving 4 y �� �a'!I + I. e s cities.When we look throughout history, `� Y + f l"1 r >z the arts have always been pivotal to the ' -- — `[ Il + : +�/11d_ _. e ` formation of community and its culture. o4t,11 , I • a Of all the arts,theatre mirrors society most 4 7 .l as it reflects the language and actions of 1.c l-* ' �t 11 �, I l P its people.SVPAC is a legacy project that 1`1 _ 1 i I will serve as a beacon of light and hope y� �` for all.It will become the heart of the '} r ,'`� t J ti° d � ; city of Spokane Valley and our region for _ :+ r y� 1 l• ( generations to come. Historically,arts and culture are proven catalysts for growth and economic s ,:x,- . prosperity in any region.By creating x A #^ J. =•m-4,� cultural hubs,nonprofit art businesses ` u- N help cities define themselves,draw ri\�� �` 9 t • — -� i tourists,and attract investment.Not only '- R- ,-) �i.l! ,S• �- 1 do the arts provide a much needed social _ escape and infusion of purpose for many i �', ` ' — — , wit' „f, in our communities from youth through ' -trim I ' • �/ I` the end of life,they also help drive local ,_ - ; 'SPos""EVALi• d economies.Having an abundance of s, �. '� �� unique arts experiences and community- 4't..l'Ir e ` �, a centered events means more revenue for i.,- •-� i local businesses both large and small.It ; / '.1• also makes communities more attractive -' �1 ' i " to talented professionals whose decisions 1^ * ;yY on where to start a career or business,and \ •:-; " begin a family are increasingly driven by ' ,'. the quality of life and the availability of __ { �P� a !, r 1`� cultural amenities. '� ` Our community has always embraced jj - 4 the extraordinary quality of performances d --I *Ai, g '>''-; , in our area,and we feel it's time to take i , , er the next step and progress to the next level h �,v that enriches all residents and encourages ) ' x t-�. ' y � ,� � �� '. A €"�' us to lead more meaningful,connected, t Ss xc . o r ,rl „ ' t y 'L'A . :_'4 cultured,and fulfilled lives. 14 SPOKANE VALLEY PERFORMING ARTS CENTER SPOKANE VALLEY PERFORMING ARTS CENTER 15 �� °a"'% FEBRUARY 2021 --) i-r Silent Campaign Begins SCE u/ f JUKE 2022 ���� Public Campaign Begins INSURANCE,CONSTRUCTION LAND / 1 r-• I OVERHEAD,TAXES S2.75M S 1.75M CAPITAL CAMPAIGN SEPTEMBER 2022 S'�.1 M Groundbreaking Donor Event I OCTOBER 2022 Construction Begins i . T S25.5M � FEBRUARY 2024 i Construction Complete I MARCH 2024 Move-In S 17.4M I CONSTRUCTION COSTS DUNE 2024 �v�� SVST Season Opener/ ��/ Grand Opening �� "We ure in a time once again where our need for the arts is growing more and more c 0 a apparent.Controversy and anger and fear seem to swirl around us these days in Q Q ���wc, large supply. This has happened plenty of times in our history. We have needed and TIMELINE ,,,„E mn sought the healing and teaching power of the arts for a long time,perhaps forever." ) < ze —Robert ,., Lynch,President and CEO,Americans For The Arts �T S C 6 ,, 0 SPVAANEVAUEYPEAFNPANNCARTSCENTEfl <4. oRM'G s,,,� `M NMILITIES HOW YOU ® '' P •Performing Arts Center Donor Materials&Campaign Branding: •Main Stage Ginny Baxter,Graphic design branding and logo •Special Event Space Kristi Soto,Graphic design layout •Studio Theatre Stephanie Regalado,Editor CA1111 HELP. P •Outdoor Plaza Building Design Committee: •Main Stage Lobby Daniel Griffith •Studio Theatre Lobby Yvonne A.K.Johnson,Executive Artistic Director We invite you to •Garden Courtyard Michael J.Muzatko • - I. i. share in our dream •Columbarium Wall or Memorial •�� ! _ and to help make NAC Architecture,architectural design W ' \ - E m, A i_ • ,` this regional legacy •Main Stage Balcony Lobby ���'�y_� L project for our .Vestibule 1 IF _._. community a reality AC r I'� + I l r° •Exterior Fountain „ems g and a true beacon of 1'� lil light for everyone, •Scene Shop ARCHITECTURE �A El �• The impact on our f� } region begins now. Costume Shop A ,B!�'�' 1 _ 5. Only with the help • GARCO Construction,builder R •Rehearsal Room r i ii and support of 1!� • r. h�� Qua• philanthropic and •Orchestra Pit �� i I { , 4 v y 1 i' 1 ti t,, generous people like ■ 7 GA R C O a,;,3 , 'r^ ' you,can we make •Main Stage Green Room F - .-,, this tremendous 6 4^' � yl •Studio Theatre Green Room Printing donated in part by Plese Printing y- a I g i vision and dream a untie possibility. •Main Stage Dressing Rooms LT s'I' -y? = •Studio Theatre Dressing Rooms :i� - ' We look forward to discussing your •Star Dressing Rooms t philanthropic goals •5 Practice Rooms and aiding you in r' reaching them with •BuddyBars utmost impact and longevity on our •Benches community. H Lorna Walsh •Bicycle rack cos) Capital Campaign Director Lorna@sysummertheatre.com Marnie Rorholm,PhD eTh :444.11,7 H DirectorofDevelopment G� ie@sysummertheatre.com • VAULT 7ow / Yvonne A•K.Johnson Executive Artistic Director sc E � yvonne@sysummertheatre.com II 1 11 1, I SPOKNNEVALLEV PERFOPMINA MIS CUM 19 teen & kid CLOSET CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE; August 13th, 2021 before 4:00 p.m. Applicant: Teen & Kid Closet Phone: 509-534-1 1 1 51 E-mail contact@teenkidcloset,org Address: Pp Box 409 City: Spnkana State WA Zip 99220 Applicants are: Non-profit X Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Robyn Nance Phone: 5f194ggq-1 81R E-mail Robyn@kxly.com Address 500 W Boone Ave City Spokane State WA Zip 99201 Amount requested: _ $ 10.500 Applicant's match: $ 10,500 Total project budget: 21 .000 Is this a new or continuing activity? continuting City of Spokane Valley Request for 2022 Grant Page 4 of 6 r, teen CLOSET Phone: (509) 534-1151 Mailing Address: Store Address: PO Box 4099 307 E Sprague Email; contact@teenkidcloset.org Spokane,WA 99220 Spokane,WA 99202 www.teenkidcloset.org II. HISTORY Teen and Kid Closet is all about dignity for children and teenagers in need. The idea is simple. We give new or gently used clothing to children who need it. Our focus is youth in foster care, in poverty or homelessness. TKC is a brick and mortar shop in Spokane, serving Spokane Valley and all of eastern WA and North ID. Every shopper, from babies to young adults are welcome to our free shop. Each shopper has to be referred by someone of authority: social worker, school counselor, the court system, etc. Much of the youth we serve have no other access to nice clothing or shoes. By partnering with community members to get clothing and shoe donations and using fantastic, creative volunteers, we leverage resources in a big way. Together we are helping our children and youth understand how much our community cares about and believes in them. Mission statement: Every child is important and should feel that way. Teen & Kid Closet caters to children and youth in need, providing them with fashionable, good quality clothing and accessories for free. We give them choices when so often, they have none. I teen tJ4,.:1 id Phone: 509 534-1151 CLOSET Mailing Addrss: Store Address: } U Box 4099307 E Sprague Email:contact@teenkidcloset.org Spokane.WA 99220 Spokane.WA 99202 www.teenkiddoset.org III. PROJECT SUMMARY Teen & Kid Closet is requesting help from the Spokane Valley Outside Agencies Economic Development and Social Services Grant for our "2022 Essentials Initiative". Our goal through this program is to make sure the children and youth, in need, in Spokane Valley have at least one package of new socks and underwear this year. The Social Services aspect of your grant, combined with other funds we raise will help us reach this goal. IV. SCOPE OF WORK a) TKC wishes to outfit the children and youth of Spokane Valley who are referred to us, with at least one package of brand new socks and one package of new underwear. b) This may seem like such a simple and basic request, but every child needs these items. Most of our shoppers come in with holes in their socks or no socks at all, and every single shopper who comes in (that isn't in a diaper) needs new underwear. These are expenses that sometimes families will bypass for other things. The community as a whole will benefit because this can take some stress off families that are having to choose between buying items for their children or paying bills. c) Our hope is that we can start purchases in early 2022, begin distribution ASAP and continue throughout the year. d) n/a e) n/a f) n/a iihi tg,:1:id Phone: 509 53a-t15t CLOSET Mailing Address: Store Address' } PO Sox 409 307 E Sprague Email_contactQa teenl<idcloset_org Spokane.WA 99220 Spokane.WA 99202 www.teenkidclaset.org V. BUDGET TKC 2022 Essentials Initiative Estimated number of Spokane Valley shoppers in 2022: 700 Estimated cost of one package of socks: $15 Estimated cost of one package of underwear: $15 Total Cost: $21,000 Spokane Valley Outside Agencies Grant $10,500 Fundraising/additional grants/donations balance $10,500 We have some expert shoppers who keep their eyes on deals throughout the year, who also try to work with businesses for special deals. If we are not awarded the amount requested, TKC is prepared to write more grants and fund raise to reach the above goal. VI. METRICS Our goal for this project is easily quantifiable. We can track the children and teens who shop and what items they take. We will know immediately if they were able to receive packages of new socks and underwear. l IRS Dcp:ulmc tt of llic Trcawury �rVr $®IJ littrrii al itc i'c uuc Scrv1cc In reply refer to : 4077950277 OGDEN UT 84201-0029 June 21 , 2018 UTR 4168C 0 27-3756238 000000 00 00034268 BODC : TE TEEN CLOSET STEPHEN PINCKNEY PO BOX 4099 NgSPOKANE WA 99220-0099 028601 Employer ID number : 27-3756238 Form 990 required : Yes Dear Taxpayer : We ' re responding to your request dated Apr . 25 , 2018 , about your tax-exempt status . We issued you a determination letter in February 2011 , recognizing you as tax-exempt under Internal Revenue Code ( IRC) Section 501 ( c ) (3) . We also show you ' re not a private foundation as defined under IRC Section 509 (a) because you ' re described in IRC Sections 509(a) ( 1 ) and 170 (b) ( 1 ) (A) (vi) . Donors can deduct contributions they make to you as provided in IRC Section 170 . You ' re also qualified to receive tax deductible bequests , legacies, devises , transfers , or gifts under IRC Sections 2055 , 2106 , and 2522 . In the heading of this letter , we indicated whether you must file an annual information return . If you ' re required to file a return , you must file one of the following by the 15th day of the 5th month after the end of your annual accounting period : - Form 990 , Return of Organization Exempt From Income Tax - Form 990EZ , Short Form Return of Organization Exempt From Income Tax - Form 990-N, Electronic Notice (e-Postcard) for Tax-Exempt Organizations Not Required to File Form 990 or Form 990-EZ - Farm 990-PF , Return of Private Foundation or Section 4947(a) ( 1 ) Trust Treated as Private Foundation According to IRC Section 6033(j ) , if you don ' t file a required annual information return or notice for 3 consecutive years , we ' ll revoke your tax-exempt status on the due date of the 3rd required return or notice . You can get IRS forms or publications you need from our website at www . irs . gov/forms-pubs or by calling 800-TAX-FORM (800-829-3676) . If you have questions , call 877-829-5500 between 8 a .m . and 5 p . m . , Teen & Kid Closet 2021 Annual Budget 2021 Contributions Budget Paypal 100.00 Revenue (Business) Amazon Smile 400.00 Contributions- Cash 25,000.00 Contributions-Grants 45,000.00 Contributions-Papa Murphy's 12,000.00 Contributions-Other - Fundraising TC Race 9,500.00 Bourbon and Bacon 83,000.00 Interest 50.00 TOTAL Contributions 175,050.00 Expenses Contractor Expense 5,000,00 Donations to others 1,250.00 Clothing 16,000.00 Event Expenses 1,000.00 Bourbon and Bacon 1.8,420,00 -'ace Expense 6,500.00 _icensing 200.00 PayPal Fees 200,00 Travel Reimbursement 3,000.00 Services 600.00 Insurance (Business) 830.00 Marketing (Business) 400.00 Web;lnternet 800.00 Meals & Entertainment (Business) 400.00 Equipment 100.00 Lease-Rent(Sprague) 37,560.00 Store Supplies 2,500.00 Utilities (Business) 5,800.00 Cell Phone 700.00 Internet (Business) 400.00 TOTAL Expenses 101,660.00 Net Total 73,390.00 Aug 6, 2a21 Teen & Kid Closet 11:30am-1pm Hutton Building Conference Room Zoom Mission Statement: Every child is important and should feel that way, Teen & Kid Closet caters to children and youth in need, providing them with fashionable, good quality clothing and accessories for free. We give them choices when so often, they have none, Attendees; Sean Grubb, Robyn Nance, Dmitriy Topov, Cindy Bryant, Tom Townsend, Julie Holland, Kyndra Gamache, Jason Lang, Jim Reincke, Angelia Kimmerly Guests: none Call to Order: Sean called the meeting to order at 11:31am Welcome: Welcome to new Board Member Julie Holland! Julie is the Director of Public Relations for the Kalispel Tribal Economic Authority and Northern Quest Resort & Casino Minutes Secretary's Report: 7/9/21 Board minutes unanimously approved as presented Moved: Tom Seconded: Treasurer's Report: The balance sheet as of July 31, 2021 was presented Dmitriy Total in accounts approx.. $161,000 Checking balance approx. $71,500 Money market balance approx. $89,500 Monthly cash flow— in: $1,500 from Avista Foundation $3,300 from the Kalispel Tribe Monthly cash flow—out: Minimal = Clothing purchases, shoes, some Socktoberfest expenses. Waiting for billing on Utilities from last month. Notes: We are projecting we will reach over$200,000 in cash and inventory donations, so we will need to do a full 990, The Finance committee will be evaluating to hire out getting the 990 done or having Dmitriy do it. Agenda item: Shopping Presenter: Sean Shifts needed: 8/7: Shopping hours changed from 9-12, with 36 shoppers. Good on volunteers signed up 8/11: Good with volunteers —Jason lead 8/21: Need Leads = Julie will do 8-11am; Robyn will do 11am-2pm 8/24: Need Lead = Cindy will do We need more volunteers; it is hard to get sign ups. Ask Irina to send out emails asking for people to sign up via Sign Up Genius. Sent Board info sheet around so that Trine can have everyone's contact info to send out texts about shifts. Agenda item: Bourbon & Bacon Presenter: Robyn Update: Talked with Meg, and we are sot for the event on May 21, 2022 at the Historic Flight Museum. We are still waiting to see if Chefs will be able to donate food and time for the event, coming out of Covid closures, staffing shortages, etc. Agenda item: Money Handling Presenter: Dmitriy Money Handling Process Draft Proposal: Purpose is to know where our donations are coming from and to be able to track them. Board is to review draft policy presented for vote next meeting. Agenda item: Spokane Coeur d'Alene Living Magazine Presenter: Sean & Cindy Spokane Coeur d'Alene Living Magazine Release Party: We are featured because of the contribution from No-Li and Cindy— Thank you! There is a Release party for the Magazine issue on Friday, Aug 6 at the 180 bar if anyone can attend. Sean will send out the link for sign up. Agenda item: Embrace Washington Breakfast Presenter: Sean Embrace Washington Fundraising Breakfast: Do we want to have a table at this year's event? No cost but ask for donations. Embrace Washington's Fostering Hope Breakfast on Wednesday, September 15th from 7;30 a.m.-8;30 a.m at the Centennial Hotel. "This year's event theme Is Lace "Ern Up to highlight the power of youth sports to transform and strengthen the lives of our foster children. Our featured guests are Cory Violette and Winston Brooks, former Gonzaga Men's Basketball players who have inspirational stories of how unlocking access to team sports can provide hope even for the most vulnerable children." Agenda item: City of Spokane Valley Grant Presenter: Robyn City of Spokane Valley Grant ideas: We have focused previously on purchasing new shoes and jeans. What should we request for next year? Agreed by consensus to request for underwear and socks, as they are our two most consistently needed items, and something every teen and kid should get when they come to shop. Agenda item: Community Open House Presenter; Cindy Open House: Provide opportunity for the community to learn more about what TKC does and to see our store. Partner with/involve Embrace Washington-and Vanessa Behan. Will wait to schedule after the construction on Sprague in front of the store is completed —maybe November or next spring. Will discuss possible dates as completion on the construction gets closer. 2 Agenda item: Store Needs Presenter: Sean Donations: Looking at a new place to purchase underwear, Linda has identified where we may be able to get them for .97 a pair. Linda has been ordering more kids clothes, Following up with Fantasy Flight to see if they may be able to use some of the excess boots we have in stock. They are taking up a lot of the store's storage space. lst Interstate donation drop off locations are in need of having their donations picked up. Valley—Tom Downtown — Brandon South - Kyndra Agenda item: YMCA Tee Off for Teens Presenter: Sean Golf Tournament: Tournament is August 20 at Meadowood Golf Course We will have brochures and information at the 15° Interstate booth at the golf tournament. Kyndra will follow up with Jesse Zumbro from the YMCA and Brandon on if they want us to have a person at the booth as well. Jim has volunteered to be at the booth if they want a TKC person there. Agenda item: Labor Day Shopping & Meeting Schedule Presenter: Sean Board Meeting: Date for meeting moved to September 10, 2021 Shopping Days: Keeping the Labor Day September 4, 2021 date =this is a very busy time with back to school shopping. Agenda item: Socktober Dash Race Updates Presenter: Tom Socktober Dash: All permitting, etc. is done and ready for the event. It is live on Active for sign-ups, have 2 people signed up so far. All Board members please push info on social media to help with getting people to sign up. Flyers to go to 1s'Interstate. Any other location ideas to display them? The shirts will only have the Kalispel Tribe/NQRC logo on them since they are the shirt sponsor, no other logos on shirts. Share final proof of shirt to Robyn and Kyndra for review before printing. Other donors will be recognized in other ways, instead of having other logos on the shirts. Agenda item: Inventory Update Presenter: Sean Inventory YTD: $107,000 in inventory (value of the clothes we have given away) so far in 2021. That is a decrease from 2019 at this same time, but up from this time in 2020. We anticipate an increase in shoppers through the rest of the year with schools returning to in person, 3 Agenda item: Future Projects Presenter: Sean Executive Committee meeting: The Executive Committee has discussed the need for someone to be a full-time dedicated person to the program as an Executive Director. Considerations to be resolved include how to search for and find the right person for the job, and what to pay them. Time frame would be mid-next year before we would be looking at candidates. This position would possibly double our current operating budget. Possibly will start with a part-time person to fill needs and test if full-time is warranted, Executive Committee will draw up an outline to present to the Governance committee. Agenda item: Treehouse Update Presenter: Angelic Treehouse Update: Treehouse has partnered with DCYF in a Pandemic Aid program for those age 23-26 who aged out of foster care to get up to $2,000. Application information can be found on the Treehouse website. Cares Project to help children in foster care is still in effect and will be thru December. Agenda item: Committee Reports Presenter: All Exec Committee (Sean): *See Future Projects items* Governance Committee (Jason): Working on Board Handbook, Fundraising/Outreach and Executive Director discussion. Finance Committees (Dmitriy): No meeting last month due to members being out of town. Outreach/Fundraising Committee (Jim): Discussed how to recognize Sponsors and donors in the store. Amazon wish list, we need a delivery address that is not a PO Box, and where someone will be available to sign for deliveries. Robyn is checking with Peters & Sons across the street to see if they would be willing to assist. Numerica's non-profit grant program is closed for this year, but sponsorship applications are being accepted now, maybe ask for Bourbon & Bacon sponsorship? The Inlander has non-profit centered issue that we can purchase space in, Decided by consensus not to purchase space in the inlander issue, due to lack of measurability on ROI and impact. Julie brought up some possible earned media opportunities that she will follow up on. Operations Committee (Stacy): No report Agenda item: Good of the Order Presenter: Sean Misc: We need more volunteers for shopping hours. We also need to look at how to get more volunteers designated and trained as Leads. Maybe have a dedicated training night once a month for interested/new volunteers and for those interested in becoming a Lead. Shout out to volunteer Ela Lopez who recently had an event at her home to raise funds and gather donations for the store, Thank you Elal There is a new hand truck now in the store. 4 Meeting adjourned: Sean ended the meeting at 12:49pm Other Information Special Notes: Board Members need to sign up for Board Member shifts at the store. Teen & Kid Closet 14'Anniversary is September of 2021 — 15 years in 2022!!?!!!! Next Meeting: The next Board meeting is scheduled for September 10, 2021 from 11:30am-1pm in the Hutton Building second floor conference room and via Zoom if needed. 5 TKC Board of Directors Co-Founders/Directors: Robyn Nance Linda Rogers Board President: Sean Grubb Board Vice President: Brandon Kerr Board Treasurer: Dmitriy Topov Board Secretary: Kyndra Gamache Board Members: Cindy Bryant Megan Guinn Julie Holland Jason Lang Stacy Pincock Jim Reincke Tom Townsend ViI. ATTACHMENTS Please provide the following information as attachments. 1, Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2, Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signat euF ) r� (print or type name) Robyn Nance Title: Teen & Kid Closet Co-Founder Date: 8-12-2021 City of Spokane Valley Request for 2022 Grant Page 6 of 6 CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS I. PROJECT APPLICATION DEADLINE: August 13th, 2021 before 4:00 p.m. Applicant: Vaflevfest Phone:509-922-3299 E-mail peggy(p�valleyfest.orq Address: 10814 E. Broadway Ave City: Spokane Valley State: WA Zip: 99206 Applicants are: Non-profit yes Public/Municipal Agency Must be a non-profit 501(0(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): _Peggy Doering Phone: 509 922-3299 E-mail: peggv(cr�,vaileyfest.orq - Address: 10814 E. Broadway_ City: Spokane Valley State: WA Zip: 99206 Amount requested: $71,000 Applicant's match: $71,000 Total project budget: $250,000 Is this a new or continuing activity? continuing City of Spokane Valley Request for 2022 Grant Page 4 of 6 I.H ISTORY Valleyfest is a non-profit committed to Spokane Valley. The Valleyfest mission is to produce community driven, safe, family oriented, visually dramatic festivals. Valleyfest exposes the talent that enriches the region and celebrates the visual and performing arts, education, science, and recreation so the entire community can experience them. A part-time staff of one, summer interns, and community volunteers work throughout the year securing the funding necessary to provide safe, quality events, which showcase the Spokane Valley. Over the years, the average economic impact of Valleyfest is estimated at 2.4 million dollars for the three-day festival. II. PROJECT SUMMARY Valleyfest requests a grant to market and advertise to the Inland Northwest Region which includes North Idaho, Western Montana, and Eastern Washington. Valleyfest brings visitors to Spokane Valley and brings the community together to celebrate the assets of the Spokane Valley. The dates for the Cycle Celebration are July31, 2022 and Valleyfest is September 23Id, 24th, 25th, 2022. Valleyfest will invite and market Spokane Valley to the Inland Northwest Region through TV, radio, social media, print, and email campaigns. The citizens of Spokane Valley and the business community benefit by having visitors spend money in the Valley while they visit Valleyfest. Onsite spending and off-site spending related to the festival generates revenue for the local economy Valleyfest 2020 was cancelled because of COVID 19 and for the safety of our community. This pandemic has economic impacts on events, entertainment, and those businesses that supply events. In addition, new protocols are in place to maintain a safe environment for 2021. The message in 2022 will be on economic recovery, connecting the community, and changes that impact personal safety. Ill. SCOPE OF WORK a. What it is you wish to do? Citizens of the Spokane Valley and surrounding region are invited to attend the three-day festival to watch the Hearts of Gold parade on Friday evening, register for recreational activities, enjoy free entertainment at the three live festival stages, or to engage with over 200 vendors at the event. Each year over 7,600 volunteer hours produce Valleyfest, the Spokane Valley Cycle Celebration, the Hearts of Gold parade, and the Spokane Valley Hearts of Gold float. In 2021, a Multicultural festival will be added to our festival schedule. The business community, the nonprofit sector, schools, and community outreach groups step forward to volunteer for the events. Valleyfest is possible because of the donated time and energy by the community's citizens. The objectives are to create lasting sustainability and growth which economically benefit the City of Spokane Valley. Valleyfest is part of the cultural identity of the City of Spokane. Valley bringing over 15,000 attendees to the Sprague Avenue parade and over 35,000 to Mirabeau Point Park, CenterPlace Regional Event Center, Spokane River, Plante's Ferry, and Centennial Trail. Regional marketing develops Spokane Valley's tourism objectives. Through effective marketing and promotion, Valleyfest invites both event visitors and vendors to shop and stay in Spokane Valley, with Valleyfest as the primary incentive for conducting commerce. Expected visitors and participants in Valleyfest can be categorized into several groups—each with unique economic impacts on Spokane Valley. City of Spokane Valley Request for 2022 Grant Page 5 of 6 1. New sales revenue to businesses in immediate and regional event vicinity 2. Exposure of Valley-based businesses to residents living outside Spokane Valley 3. Future Valley-based business opportunity 4. Hotel/Motel Room Nights 5. Branding/community advantages for Valley-based business. Research supports the fact that consumers may switch purchasing preferences to businesses that support favorable community causes/events, i.e. Valleyfest 6. Impact on restaurants, local vendors and merchants, and gas stations The Valleyfest volunteers work in collaboration with Spokane Valley businesses to reach more of the Spokane Valley business community. In 2019, Valleyfest and the Miss Spokane Valley Royalty Court attended the Lilac, Millwood, Tekoa, Fairfield, Davenport, Chewelah, and Deer Park community events inviting those communities, 7. 2020 was an interesting year with COVID 19 and the cancellation of all large gatherings and parades. 2021 was used to reopen on a smaller scale to protect the health of the community. a. How and why the community will benefit? Valleyfest is a community-driven, safe, family-oriented, visually dramatic festival in Spokane Valley and funded through grants, sponsorships, and booth fees. Money from this economic grant is required for the organization to continue promoting Spokane Valley. b. What is the beginning and ending dates of your project? Cycle Celebration July 31, 2022. Valleyfest is September 23rd, 24th, and 25th, 2022. c. Is it a seasonal activity appropriate to its location? Yes, it is. d. If an outdoor activity, are there any weather-related constraints? Weather can be a factor however, Valleyfest continues with safety in mind. e. Brief history of event or organization. Valleyfest 2019 celebrated 30 years of being the premier festival in the Spokane Valley. In 2020, the Valleyfest events were done in a virtual venue because of COVID 19. Our focus is to bring community together for social and economic benefits. In 2021, the focus will be the same however the board of directors expect 2021 to have changes in the delivery because of the pandemic. In 2021, some activities were modified or not held due to safety concerns. Valleyfest follows the guidance of the SCHD. In 2022, Valleyfest hopes to continue adding events that benefit the community. City of Spokane Valley Request for 2022 Grant Page 6 of 6 V. BUDGET 2022 Valle est Marketin Bud et Marketing Type Budget Graphic Design $10,000 Print Media $11,000 TV/Radio $12,000 Website $10,000 Social Media $5,000 Commercial Production $6,000 Event Photographer $2500 E Mail Marketing $1000 Printing $6000 Signage/ Banners $7500 TOTAL $71,000 City of Spokane Valley Request for 2022 Grant Page 7 of 6 V. METRICS Valleyfest' s specific goals for the grant funds is to market and invite the Pacific NW to visit Spokane Valley. At the event, Valleyfest collects attendee surveys that ask visitors where they are from, where they are staying, and what shopping they plan to do while in Spokane Valley. Without the economic development grant, Valleyfest will have less money to advertise the event. Funds are used to reach out to tourists outside of the greater Spokane area. Attendee surveys are compiled and analyzed to determine the economic impact the event has on the community. Over the years, the average economic impact of Valleyfest is estimated at $2.4 million dollars for the three-day September festival. The business indicators this week indicate a demand for the travel, hotel and entertainment sectors. However, Valleyfest expects that the 2019 levels of participation will take financial resources and community partnership to retain our numbers. Visitor Survey is included in the packet. City of Spokane Valley Request for 2022 Grant Page 8 of 6 IL ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) _ ,. Oe{'4, I (print or type name) _ ✓� �c '--' C' Title' _ , Date: _ g/i z-I / City of Spokane Valley Request for 2022 Grant Page 9 of 6 Internal Revenue Service Department of the Treasury P. O. Box 2508 Cincinnati, OH 45201 Date: March 19,2003 Person to Contact: Shawndea Krebs 31-02330 Customer Service Specialist Valleyfest Toll Free Telephone Number: P 0 Box 368 8:00 a.m.to 6:30 p.m.EST Veredale WA 99037 877-829-5500 Fax Number: 513-263-3756 Federal Identification Number: 94-3152294 Dear Sir or Madam: This is in response to your request regarding your organization's tax exempt status. Our records indicate that a determination letter issued in April 1992 granted your organization exemption from federal income tax under section 501(c)(3) of the Internal Revenue Code. That letter is still in effect. Based on information subsequently submitted, we classified your organization as one that is not a private foundation within the meaning of section 509(a) of the Code because it is an organization described in sections 509(a)(1) and 170(b)(1)(A)(vi). This classification was based on the assumption that your organization's operations would continue as stated in the application. If your organization's sources of support, or its character, method of operations, or purposes have changed, please let us know so we can consider the effect of the change on the exempt status and foundation status of your organization. Your organization is required to file Form 990, Return of Organization Exempt from Income Tax, only if its gross receipts each year are normally more than S25,000. if a return is required, it must be filed by the 1 5th day of the fifth month after the end of the organization's annual accounting period. The law imposes a penalty of$90 a day. up to a maximum of $1 n,n00, when a return is filed tate unless there is reasonable cause for the delay. All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of$100 or more paid to each employee during a calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the Code. However, these organizations are not automatically exempt from other federal excise taxes. Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. -2- Valleyfest 94-3152294 Your organization is not required to file federal income tax returns unless it is subject to the tax on unrelated business income under section 511 of the Code. If your organization is subject to this tax, it must file an income tax return on the Form 990-T, Exempt Organization Business Income Tax Return. in this letter, we are not determining whether any of your organization's present or proposed activities are unrelated trade or business as defined in section 513 of the Code. The law requires you to make your organization's annual return available for public inspection without charge for three years after the due date of the return. You are also required to make available for public inspection a copy of your organization's exemption application, any supporting documents and the exemption letter to any individual who requests such documents in person or in writing. You can charge only a reasonable fee for reproduction and actual postage costs for the copied materials. The law does not require you to provide copies of public inspection documents that are widely available, such as by posting them on the Internet (World Wide Web). You may be liable for a penalty of p20 a day for each day you do not make these documents available for public inspection (up to a maximum of $10,000 in the case of an annual return). Because this letter could help resolve any questions about your organization's exempt status and foundation status, you should keep it with the organization's permanent records. If you have any questions, please call us at the telephone number shown in the heading of this letter. This letter affirms your organization's exempt status. Sincerely, 4,Z.ZPq(17t -, John E. Ricketts, Director, TE/GE Customer Account Services 2020 - 2021 VALLEYFEST BOARD OF DIRECTORS Revised March 12,2020 Rick Wilhite—President Wilhite Enterprises 1010 Sunnyvale Lane, Spokane Valley, WA 99037 Home: (509)922-3808 * Cell: 509-991-6634 williite rick ia?hotinaiLcorn Steve Florance - Vice President Tim Lane Inland Northwest Insurance 1014 n.Pines Rd.,Suite 10I 12319 E Broadway, Spokane Valley, WA 99216 Spokane Valley Rotary Spokane Valley, WA 99206 Work: (509)892-6373 Cell: 509-953-7262 Office: 509-926-5135 Cell: 509-926-5135 timraJtimlaneagency.com sieve f(n!intandnwi.com - Gail Bongiovanni—Secretary Judy Lippman Gail's School of Dance Cell: 509-294-1437 14120 E. Springfield, Spokane Valley, WA 99216-2053 iudvlippman50(ugma11.com Phone:(509)922-4493 Cell: cai(dancer a..>.juno.com Rory Henneberg - Treasurer Katrina Nebel 4321 S. Bowdish Rd Umpqua Bank 507 N. Mullan Rd, Spokane Valley, WA 99206 Spokane Valley, WA 99206 Phone: (509)842-1627* Cell: 509-939-7908 Phone: 509-720-3675 knebeValvnicain> .oreq Itorvl I ennebergiMuiiipquahan k.corn Peggy Doering—Valleyfest Executive Director Shirene Young 11522 E. Sun View Cir,Spokane Valley,WA 99206 8903 E Liberty Cell Phone: 509-230-6829 Office: 509-922-3299 Spokane WA 99212 peeav 7vallevfest.ore or doeringpeggy@gmail.com Youngps2@corncast.net comcast.net Marcia Asmussen 509 939 1083 (cell)Or 509 891 9173 (home) 1606 S Blake Rd., Spokane Valley,WA 99216 Phone: 509-590-5412 Marcia 214;i yahoo.com Carrie Ann Hoag 525 S. Barker Spokane Valley, WA 99016 Cell: 509-998-7673 Choae9796d comcas1.net Stephanie Hughes 124 W 16th Ave,Spokane,WA 99203 Home: (509)994-8681 * Cell: 509-456-4722 suinomaWa,comcasi.nei List co-sponsors, if any, by title and type 2020-2021 Valleyfest Sponsors City of Spokane Valley Multi-Care Valley Hospital, Title Sponsor Modern Electric, Major Family Sponsor Inland Empire Paper Co, Major Sponsor Washington Health Care Finder Major Sponsor TDS Fiber Major Sponsor T Mobile Major Sponsor Spokane Valley Mall, Main Sponsor STA, Main Sponsor Fleet Feet, Main Sponsor BECU, Partner Sponsor Sunshine Disposal, Partner Sponsor Inlander Partner Sponsor Waste Management, Partner Sponsor Pinecroft Business Park, Partner Sponsor Umpqua, Partner Sponsor Tim Lane Insurance Anderson and Peretti Supporting Sponsor GESA CU Supporting Sponsor Inland Northwest Insurance Supporting Sponsor WA Arts Commission, Contributing Sponsor Banner Bank, Contributing Sponsor Yoke's, Contributing Sponsor Horizon Credit Union, Contributing Sponsor Fred Meyer, Contributing Sponsor Molina, Contributing Sponsor First Interstate Bank Contributing Sponsor Avista, Event Day Sponsor YMCA, Event Day Sponsor Dave's Bar and Grill, Event Day Sponsor Premier Manufacturing, Inc, Float Sponsor Rich's Exxon on 16st, Float Sponsor Purfect Logos, LLC, Float Sponsor Celestial Selections, Float Sponsor Major Supporters also include: Spokane Valley Fire Department Spokane Valley Police Department Vera Water and Power Spokesman-Review S.C.O.P.E, The Bike Hub Valleyfest Board of Directors Meeting June 10, 2021 Inland Northwest Insurance, 12319 E Broadway, Spokane Valley or Zoom link Call to order 12:05 In Attendance: President, Rick Wilhite; Vice-President, Steve Florance; Secretary, Gail Bongiovanni; Executive actor, Peggy Doering; Carrie Ann Hoag, Stephanie Hughes, Tim Lane, Judy Lippman, Katrina Nebel. ZOOM Attendance: Treasurer, Rory Henneberg; Marcia Asmussen, Shirene Young. Approval March 11, 2021 minutes: Judy Lippman-motion to approve; Stephanie Hughes-2nd; APPROVED Review of Exec. Board minutes of May 13, 2021 OLD BUSINESS- 1. Treasurer's Report — Rory Henneberg 1st Interstate $ 21,436.51; Washington Trust Bank $ 44,994.72: Total $ 66,431.23 2. PPP Loan #2 — Rick Wilhite $ 4,900 approved Working on forgiveness 3. Update on the Children's Foundation — Marcia Asmussen Marcia is traveling and will update when home. 4. Insurance update — Steve Florence, Peggy Doering Removed Fundraising Breakfast & Miss Spokane Valley Pageant. Added new float to policy. 5. Update on Valleyfest Web Site Security & Privacy Statements — Peggy Doering/Stephanie Hughes Covered by insurance. Folding Table pays for protection. Privacy document undergoing review from insurance & will send to Steven Anderson for Valleyfest review. W BUSINESS: 1. INCITE Consulting — Peggy Doering Reviewed proposal. Not using at this time as Peggy has no plans to retire at this time. Executive Director job description needed. 2. Executive Directors Report— VALLEYFEST 2021 — Peggy Doering (See attached Exec Dir Rept) a. Cycle Celebration update Booths okay. Awaiting Gov lnslee June 30 update. b. Multi-Cultural event update Will cover next month. c. Float update Goal to have ready for Valleyfest Parade in September & use for Lilac Parade Nov 20, 2021. d. Valleyfest—The Event Stephanie Hughes-Motion to join Elks; Judy Lippman-2°d; APPROVED Marcia Asmussen-Motion to ask Elks board member to join Valleyfest board for next 2 years; Stephanie Hughes-2"d; APPROVED Stephanie Hughes-Motion to approve applying for LTAC & Economic Development grants; Marcia Asmussen-2nd; APPROVED Adjourn 1:35 Dates for upcoming Meetings: 1. July $, 2021 — TBD 2. August 12, 2021 — Board Meeting 3. September 9, 2021 — Board Meeting 4. October 14, 2021 — Exec. Board Meeting A B C D E 1 Valleyfest 2022 Summary Budget 2 City of Spokane Valley Economic Grant 2022 3 2022 Projected Budget 4 come 5 Booth $25,000 6 Cycle Celebration $10,000 7 Miss Spokane Valley $2,000 8 LTAC Funds $14,600 9 Economic Development Grant $20,179.00 10 Multisport Registration $7,000 11 Sponsorship I $65,000 12 2021 Recovery Grants 20,300 13 Funds Brought forward $21,436.00 14 $185,515 15 - 16 Expenses 17 Booth $1,100 18 Cycle Celebration $8,500 19 Miss Spokane Valley ! $4,500 20 Contract Services $4,000 21 Entertainment $28,000 22 Equipment Rental _ $12,000 23 Multisports _ $8,000 24 Security _ $5,000 25 Valleyfest Foundation Grants _ 1 $3,000 26 Insurance $5,000 27 Marketing Expenses f $35,000 28 Office $14,000 29 Payroll � - —$38,738 30 Misc_expenses $7,825 31 Float $5,000 32 Event Production I $5,852 33 $185,515 t. •. st-) jFet +r�� Visitor Survey 1. Including yourself, how many people are in your group? la.Your group includes: (Check all that apply) 0 Your children) 0 Friends/relatives (18+years) 0 Spouse/partner 0 Child(ren) of friends/relatives 2. What was the main transportation method you used to get to the festival? (Check one) O Car 0 Carpool 0 Bike/Walk 0 Bus 0 Airplane 0 Other 3. How many miles do you live from the festival grounds? 4. How important was the festival in your decision to come to this area? (1) Not important (2) Neutral (3) Somewhat important (4) Very important 5.Are you staying overnight? 0 Yes 0 No 5a. If staying overnight, how many nights will you stay in the area? 5b. Are you staying overnight in a paid accommodation (Hotel/Motel/Campground) or unpaid accommodation (Home/Family/Friends)? 5c. If you are staying in paid accommodations,where are you staying? 6. How much do you estimate to spend during this visit? 7. How many hours do you plan to spend at the festival? 8.What days do you plan to attend the festival? (Check all that apply) 0 Friday 0 Saturday 0 Sunday 9. How many years have you attended the festival? 10. How likely are you to attend next year? (1) Not likely (2) Neutral (3) Somewhat likely (4) Very likely 11. Where do you reside?(Zip Code): Optional: To receive emails regarding next year's events, list your email here: , ---)- REGISTER for VALLEYFEST -4(--- WE ARE 8ACKI . - - SEPT 24-26 LI0,11-) Eri,/6.\urr_FT , , . ,,,,, _ Vr2lleyfest-' SPOKANE VALLEY . ' a ... - \ \I __ __ i"‘. i t. -77 • *6-P ,..• ' ' • . •••, ..\,. ••, ‘, ., f_,' - .. tio , ,,,,4 fil :, 4164,-- ----A-,,A,. ., ''.-.. i' ttaPIP' Y. Multi-sport Sept 26 .,„..„ Sunday ., . . ,. - ... , ., , .1 - .re, 7 .s.40 ., " lir ' •if . i . .,,• • 9 Alir, • 1 -•77----_,••,-.7,-,•-•••Ci-• - .. . - . , -. • • ••••;:i..,•,'-•;: •, , *--• - ., , .. e , ; 140440.446 —.I./ i- . • -, , . -.‘',. .,, .. - ,,. ._. .„.y . - ----- -, - ...„, i'-. _ . ., . ,, . 3 '..t•' ' .rk II AI, :.. 7 '.41 , ' :, t ,r, ,,, .. .. ' .,;-;;,•kliii,:.; , . '"7, • [..'-i. 6.s_r___ . ' / • • • 4, N,1 ' ,c4 . ,_.,,..,,, .,. - -: C NI, Parade Car Show Vendor Booths - - — - 4',-"." •-V -4%013 ;• = .. - ? •1',. 14 ' '' - ' Live Music& Entertainment Beer& Wine Family Fun Science&Technology New Multicultural Events Featuring the Spokane River & Centennial Trail! 4- Multi-sport Sunday SEE REVERSE FOR MORE INFO SEPT 24-26 . 144ileyfest-' SPOKANE Mirabeau Point Park-Plantes Ferr Park Y CenterPlace Regional Event Center VALLEY Learn More & Register (ip VALLEYFEST.ORG _ FLEET • . , .' ; I' "rciliane I,. FEET' HORIZON the V ......Valley SPOKANE'VALLU CrI III • CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: Al! sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 131h1, 2021 before 4:00 p.m_ Applicant: Widows Might Phone: 509-922-4535 E-mail widowsmightspokane@gmail.com Address: P. O. Box 14051 City: Spokane Valley State WA _ Zip 99214 --_— Applicants are: Non-profit Yes Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(e)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Wes Teterud, President Phone: 509 922- 4535 E-mail wteterud@grnail.com Address 11613 E 48qa Ave _ City Spokane Valley State WA Zip 99206 Amount requested: $43,270 Applicant's match: $59,000 Total project budget: $144,235 Is this a new or continuing activity? Continuing City of Spokane Valley Request for 2021 Grant Page 4 of 6 VII. ATTACHMENTS Please provide the following information as attachments. .1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. .2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. ,3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. .4. List of members of the organization's board of directors and principal staff. '''' 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) Gi' it (print or type name) (L)e s Te i/ ,IA. 1—et e Yut.ei Title: Ye 5••L At?. t Date: ' > ( /3/2o City of Spokane Valley Request for 2021 Grant Page 6 of 6 WIDOWS MIGHT SOCIAL SERVICES GRANigeOPOSAL Widows Might P. 0. Box 14051 Spokane Valley, WA 99214 Request $43,270 for Social Services Grant from City of Spokane Valley, WA Submitted by Wes Teterud, President August 13, 2021 509-922-4535 lcteruil cngtnail,com \‘VV'N4.‘ttdo+ksati0,lsnol`Ottt { ) WIDOWS NiRill 1. SOLI Al, til:R\ I('1.s (iR\N 1 PROP SAl. II, History Widows Might was founded in 1998 to serve the underserved 3,400 widows in Spokane Valley. During these past twenty-three years, Widows Might has stayed true to its mission to embrace the cause of widows in the Spokane region by engaging with their financial, housing, medical, transportation needs related to the plight of widowhood III. Project Summary Widows Might, like many non-profit organizations has been affected over the past year and a half with the corona virus and now the variants that are entering our communities. One widow's plumbing froze in her mobile home, and she was forced to carry water from her neighbor's mobile home to her home from January 2021 to the present. Our organization was called upon to assist in getting her plumbing and related construction items done before another winter sets in. The cost is over $10,000. Another widow recently fell in her home, and she had to call 911. The first responders needed to destroy both her garage door and her house door to gain entrance. The cost from the Widows Fund was over $3,500. The Widows Fund is the singular project funding a variety of needs for widows in our community who have neither family nor faith-based support. The following needs of widows that have been addressed in the past and are currently being met from the Widows Fund include but not limited to: • Assist with various housing needs (e.g., repairs, mortgage relief, property taxes). • Sponsor educational luncheons at the CenterPlace Regional Event Center that address topics of widowhood. • Collaborate with other organizations which identify widows in need. • Aid with medical expenses that widows face and cannot afford. ▪ Facilitate transportation challenges (e.g., automobile repairs, purchases) WIDOWS WWII.. SO( IAl, SFRVICL•:S (GRANT PROPOSAL Unlike some non-profit organizations, Widows Might, has no administrative costs because of the voluntary participation and governance of the organization. 100% of the Widows Fund benefit the widows in our community. Widows Might does not conduct fund raisers or solicit drives for funds. Our organization is a 501(c) 3 public charity offering social services to a unique segment of citizens in the City of Spokane Valley (i.e., widows). Widows Might relies on the generous grants from the Outside Agencies Economic Development and Social Services Grant. We respectfully request the Spokane Valley City Council to consider a $43,270 grant for the Widows Fund project. IV. Scope of Work A. What it is you wish to do? The requested $43,270 will partially fund the Widows Fund for 2022. The homeless crisis in our area can be partly mitigated as we are finding widows vulnerable by not being able to pay their rent, mortgages, property taxes, utilities, food and other necessities. Some homeowner insurance carriers have threatened to drop coverage for certain widows whose homes need painting, repairs, and other underwriting risks. There have been two major windstorms in our area over the past five months. Tree limbs have been broken off and block entrances into widows' homes. Large trees have been uprooted and as a result of these high winds, Widows Might has been called upon to pay thousands of dollars for tree removal and stump grinding. The widows have not been able to attend the luncheons we host which has led to mental health issues. We have tried to stay connected with these widows by distributing gift bags and plants. We do not know what 2022 holds, but we need to be prepared as an organization to be there when a widow in the Spokane Valley calls on us. B. How and why the community will benefit? Widows living in Spokane Valley may typically lose at least 40 to 60 percent of their income and lifestyle when their husbands die. The Widows Fund is available to assist these needy women to pay their mortgage, property taxes, pay for needed home and auto repairs. 2 \V11)cf\\ S \llc;l I l 4()( l.\l. tips \N"F PRO1'c)ti \l. Once the educational luncheons resume, the CenterPlace Regional Event Center (owned by the City of Spokane Valley) will benefit. The funds we use for these luncheons are cycled back to the City through the usage of the facility and their employees. C. What are the beginning and ending dates of your project? Funding and distributions from the Widows Fund start and end on the fiscal calendar year (January 1, 2022 -December 31, 2022). D. is it a seasonal activity appropriate to its location? N/A E. if an outdoor activity, are there any weather-related constraints? N/A F. Brief history of event or organization. The Widows Fund is used to make a huge difference in the lives of hundreds of widows in Spokane Valley by: • Paying mortgage payments for widows whose husbands died unexpectantly. • Paying for home repairs that provided safety for widows. • Sponsored educational luncheons for widows at no cost to them that deals with critical matters of widowhood. • Advocated for widows who needed to seek legal counsel, contact insurance carriers to file claims and provide trusted references for skilled labor tasks. V. Budget Budget is attached with the proposal VI. Metrics The standard for measuring and evaluating the effectiveness of Widows Might each year is fluid. Depending upon the circumstances like the current pandemic, the number of widows who_join the ranks in the community each year and the precise needs that arise due to the conditions. Two examples support this fluid metric situation. In 2020 when covid was negatively impacting our community, we helped two young widows under the age of 45 to assist with housing. One was living out of her car at Mission Park and the other lost her job and could not make her mortgage payment. We could not meet for the luncheons during this past year because of restrictions for public facilities usage. 3 WIDO\VS NH(iI I I so( ! \I �I .R\ Ii I ti GRANT PROPOS \I The financial metrics over the years for Widows Might have increased significantly, both in the actual income and expenses for the purpose of assisting widows. The attached budget compares our 2020 actual income& expenses to that of 2021. It is this increased trend that complements our request for $43,270 for a Social Services Grant. VII. Attachments • Copy of federal determination of 501(c)(3) exempt status. • Copies of most recent approved proposed budgets. • Copy of meeting minutes showing official approval of project and authorization of application. • List of members of the organization's board of trustees and principal staff. 4 INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2508 CINCINNATI, OH 45201 RR ,� 11 Employer Identification Number: Date: 01-0948768 DLN: 17053159355030 WIDOWS MIGHT Contact Person: 11613 E 48TH AVE PO BOX 14005 TRACI D BERRY ID## 95129 SPOKANE VALLEY, WA 99214 Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 170(b) (1) (A) (vi) Form 990 Required: Yes Effective Date of Exemption: February 7, 2010 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501 (c) (3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501 (c) (3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under the Code section(s) listed in the heading of this letter. Please see enclosed Publication 4221-PC, Compliance Guide for 501 (c) (3) Public Charities, for some helpful information about your responsibilities as an exempt organization. Sincerely, • Wig" „� Lois G. erner Director, Exempt Organizations Enclosure: Publication 4221-PC Letter 947 (DO/CG) 2021 Proposed Budget Widows Might - Proposed Actual —� Budget Income & Budget 2021 Exp 2020 V 2020 1. Beginning Balance - January 1 $ 75,741.47 $ 38,111.55 $ 40,000.00 2, Donations _ -A. Individual Donations $ 8,000.00 $ 37,969.00 $ 8,000,00 B. Churches Donations _ $ 6,000.00 $ 6,150.00 $ 6,000.00 C. Corporate Donations $ 19,800,00 $ 3,209,20 $ 7,000.00 F. City of Spokane Valley $ 12,400.00 $ 23,409,20 $ 15,361.00 E. Luncheon Donations $ 500.00 $ 664.00 $ 2,000.00 F. Civic Donations $ 9,500.00 $ 10,144.35 $ 10,000.00 Total Anticipated Income + Beginning Balance $ 131,941.47 $ 119,657.30 $ 88,361.00 3. Expenses - - - A. Widows Fund 1. Luncheon Programs 4 $ 750.00 $ 200.00 _ $ 1,500.00 2. Luncheon Catering -.- $ 5,400,00 $ 2,659.99 $ 10,000.00 _ 3. Widow Assistance $ 100,000.00 $ 39,173.09 _ $ 60,000.00 a. Auto Repairs & Ins. $ 1,493,81 - . b. Heat & Utilities $ 1,114.93 c. Housekeeping $ 2,762.00 d. Medical (incl ins) $ 4,221.95 e. Mort/Rent/Prop Tax $ 17,961.45 -_ f. Home Repairs $ 4,051,83 ._ - , . g. Yardwork $ 3,086.99 h. Groceries $ 651.46 i. Gift Bags $ 3,828.67 Total Actual 2020 $ 39,173.09 B. Operational Fund 1. Fees (inc audit) $ 1,500.00 $ 24.00 $ 625,00 2. Office Expenses (incl printing) $ 1,000.00 $ 859.69 $ 1,000,00 3, Postage $ 300.00 $ 327,00 $ _ 300,00 4. Marketing (inc website) - $ 1,000.00 $ 235,22 $ - 1,000.00 5. Appreciation Luncheon $ _ 1,000,00 - $ - $ 1,000.00 6. Board Luncheon $ - $ - $ 300.00 Total Anticipated Expenses - $ 110,950.00 $ 43,478.99 $ 75,725.00 7 r Carry-over $ 21,000.00 $ 75,741.47 $ 12,636.00 WIDOWS MIGHT SOCIAL SJ R,V1C.;.ES GRANT PROPOSAL Widows Might Minutes from Board of Trustee Annual Meeting Sunday, January 24, 2021 Zoom meeting Meeting was called to order by president Wes Teterud. Lynda called roll Present: Wes (president) and Adrienne Teterud Adrian and Dona (Treasurer) DaSilva Lynda Hutchins (Secretary) Earnie and Jan Miller Cynthia and Lee Doerschuk Betty Starr Absent: Bob Delany Minutes of the December II, 2019 meeting were read and approved as read. .Dona gave the Financial report with a beginning balance of$38,111.55, donations of $81,595.30 with a refund of$5.45, Total with donations and refund was $119,712.30. Expenses were $39,173.09 for assistance to widows, operational expanses of$1,937.75 with a total expenses of$43,970.83. Carry over balance of$119,712.30. This was $10,000 more than last year. 16 widows were helped. A misc. expense of$421.08 for planners from next years Widows fund. Old Business: Wes said that the intake form will be simplified and will be presented for a vote by email. Let him know of any changes you think should be made. Dona suggested that Wes update to suit he and Adrienne. These forms will be made available to other board members who might want to use them to search out other widows who need help. Meat grinder for Aaron Mason was discussed. Aaron has a route that he cheeks on to see what widows might need meat, We still would like to look for a meat grinder for him since his is getting old. Wes suggested checking with any restaurant that might have closed or closing to see if one might be available for sale. Earnie suggested stating an amount and let Aaron know so we could send that to him if he happens to find one. It was suggested that we send $1000 now and more later if needed. Lee suggested that Aaron report to us each quarter who he gives meat to so we can keep track of that too. New Business: Approval of 2021 Board of Trustees and Positions was brought up and a decision was made to replace Bob Delany with Lee Doerschuk for Vice President, Betty made a motion and it was seconded by Dona and approved. The rest of the Board would remain • I WIDOWS MIGHT Social, SERVICES GRANT PROPOSAL the same, Wes Tererud: President, Dona DaSilva, Treasurer, Lynda Hutchins, Secretary. Betty made motion and seconded by Jan. Approved. Wes said that Bob is checking with a friend regarding doing an audit for us. Let Wes know if you know of anyone you know that might do this kind of thing. We would pay them the going rate. - 2021 Luncheons: It was decided that we would not have the Spring luncheons but would look to possibly have the Fall luncheons. We discussed staying connected with the Widows with possibly a newsletter or some small gift again. Wes suggested dividing up the mailing list and having board members send out cards or calling each lady once a quarter. Possibly a birthday card could be send just to keep connected. It was stated that it is important to have Widows Might logo included so they know where this is coming from and they are being thought of. Let them also know that we are looking forward to the possibility of continuing the luncheons in the Fall ,if possible. Calling would also be a time to see if there are any needs. Wes would send out a script to use. Budget for 2021 was presented by Dona. Anticipated Income is $131,941.47, Anticipated expenses of$110,950.00 with a carryover of$21,000. This amount would include possible donations from individuals of$8,000. Lee made motion , seconded by Adrian, approved. Wes presented his President's Report. This can be read over by members. He did emphasize the number of individuals that have contacted him to volunteer and most have been used in some capacity during the year to help the widows. Wes ended by saying to send in any ideas for staying connected with the widows. Meeting adjourned Respectfully submitted Lynda Hutchins, secretary Limannial Widows Might Board of Trustees 2021-2022 President —Wesley M Teterud Vice President— Lee Doerschuk Secretary — Lynda Hutchins Treasurer— Dona DaSilva Trustee— Adrian DaSilva Trustee -- Adrienne Teterud Trustee — Jan Miller Trustee—Earnie Miller Trustee- Betty Starr Trustee— Robert Delaney, Attorney at Law Trustee—Cynthia Doerschuk DRAFT ADVANCE AGENDA as of September 16,2021; 8:30 a.m. Please note this is a work in progress;items are tentative To: Council&Staff From: City Clerk,by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings Sept 28,2021,Formal Meeting,6:00 p.m. [due Tue Sept 21] Proclamation:Fire Prevention Week 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.First Reading Ordinance 21-014 Adopting 2021 Comp Plan Amendments-Chaz Bates (15 minutes) 3.First Reading Ordinance 21-015 Adopting 2021 Comp Plan Amendments,Zoning Map-Chaz Bates(15 min) 4.Resolution 21-007 Appleway Street Vacation-Karen Kendall (10 minutes) 5.Motion Consideration:Bid Award-Barker Road at Union Pacific Crossing,Phase 1 -Gloria Mantz(10 min) 6.Admin Report:Draft 2022 Legislative Agenda-Cary Driskell,John Hohman,Briahna Murray (20 minutes) 7.Admin Report:Advance Agenda-Mayor Wick (5 minutes) 8. Info Only: Department Monthly Reports [*estimated meeting 80 mins] Oct 5,2021,Study Session,6:00 p.m. [due Tue Sept 28] 1. STA Presentation, Sprague Line High Performance Transit-Ryan Brodwater,with STA (15 minutes) 2. Tourism Promotion Area(TPA)Update-Mayor Wick,Cary Driskell (15 minutes) 3. City Manager Presentation of 2022 Preliminary Budget-Mark Calhoun (45 minutes) 4.Advance Agenda-Mayor Wick (5 minutes) [*estimated meeting: 80 mins] Oct 12,2021,Formal Meeting,6:00 p.m. [due Tue Oct 5] Proclamation:Safe Infant Sleep Awareness Month 1. PUBLIC HEARING#2: 2022 Budget-Chelsie Taylor (15 minutes) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3. Second Reading Ordinance 21-014 Adopting 2021 Comp Plan Amendments-Chaz Bates (5 minutes) 4. Second Reading Ordinance 21-015 Adopting 2021 Comp Plan Amendments,Zoning Map-Chaz Bates (5 min) 5.First Reading Ordinance 21-016 Property Tax -Chelsie Taylor (10 minutes) 6.Admin Report: Draft 2022 Legislative Agenda-Cary Driskell,John Hohman,Briahna Murray (20 minutes) 7.Admin Report: 2021 Budget Amendment-Chelsie Taylor (10 minutes) 8.Admin Report:Advance Agenda-Mayor Wick (5 minutes) [*estimated meeting: 75 mins] Oct 19,2021,Study Session,6:00 p.m. [due Tue Oct 12] 1. SCRAPS Update-Morgan Koudelka, SCRAPS Regional Director Lindsey Soffes (20 minutes) 2. SVPD Vehicle Replacement-Morgan Koudelka,Assistant Police Chief Kevin Ritchie (20 minutes) 3. Guaranteed Ride Home,Interlocal Agreement-Morgan Koudelka (5 minutes) 4.Housing Action Plan Implementation Measure-Chaz Bates (10 minutes) 5. Community Development Block Grant(CDBG)Process Update-Chaz Bates (10 minutes) 6.Progress/Wellesley/Sullivan Traffic Conditions-Bill Helbig,Jerremy Clark (10 minutes) 7.No Parking Regulations and Procedures-Cary Driskell,Jerremy Clark (20 minutes) 8.Advance Agenda-Mayor Wick (5 minutes) [*estimated meeting: 100 mins] Oct 26,2021,Formal Meeting,6:00 p.m. [due Tue Oct 19] 1. PUBLIC HEARING: 2021 Budget Amendment-Chelsie Taylor (15 minutes) 2.First Reading Ordinance 21-017,Amending 2021 Budget-Chelsie Taylor (10 minutes) 3. Consent Agenda(claims,payroll,minutes,Interlocal Guaranteed Ride Home) (5 minutes) 4. Second Reading Ordinance 21-016,Property Tax-Chelsie Taylor (10 minutes) 5.First Reading Ordinance 21-018 Adopting 2022 Budget-Chelsie Taylor (10 minutes) 6.Motion Consideration: Outside Agency Grant Awards-Chelsie Taylor (10 minutes) 7.Admin Report:Advance Agenda-Mayor Wick (5 minutes) 8.Info Only: Depaitiuent Monthly Reports [*estimated meeting: 65 mins] Nov 2,2021,Study Session (Meeting Cancelled: General Election) Draft Advance Agenda 9/15/2021 1:50:15 PM Page 1 of 2 Nov 9,2021,Formal Meeting,6:00 p.m. [due Tue Nov 2] Proclamation: Veterans Day 1. PUBLIC HEARING#3: 2022 Budget—Chelsie Taylor (15 minutes) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3. Second Reading Ordinance 21-017,Amending 2021 Budget—Chelsie Taylor (10 minutes) 4. Second Reading Ordinance 21-018,Adopting 2022 Budget—Chelsie Taylor (10 minutes) 5.Admin Report: Street Sustainability Committee Report—Adam Jackson;committee members (15 minutes) 6.Admin Report:LTAC Recommendations to Council—Chelsie Taylor (15 minutes) 7.Admin Report:Advance Agenda—Mayor Wick (5 minutes) [*estimated meeting: 75 mins] Nov 16,2021,Study Session,6:00 p.m. [due Tue Nov 9] ACTION ITEMS; 1.Motion Consideration:Adopting 2022 Legislative Agenda—C.Driskell,J.Hohman,Briahna Murray(10 min) NON-ACTION ITEMS: 2.Advance Agenda—Mayor Wick (5 minutes) Nov 23,2021,Formal Meeting,6:00 p.m. [due Tue Nov 16] 1.Admin Report: 2022 Fee Resolution—Chelsie Taylor (5 minutes) 2.Admin Report:Advance Agenda—Mayor Wick (5 minutes) 3. Info Only: Department Monthly Reports Nov 30,2021,Study Session (possibly cancelled: Thanksgiving Holiday Week) Dec 7,2021,Study Session,6:00 p.m. [due Tue Nov 30] 1.Advance Agenda—Mayor Wick (5 minutes) Dec 14,2021,Formal Meeting,6:00 p.m. [due Tue Dec 7] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Resolution 21-_Amending Fees for 2022—Chelsie Taylor (5 minutes) 3.Motion Consideration: Lodging Tax Awards for 2022—Chelsie Taylor (10 minutes) 4.Admin Report:Advance Agenda—Mayor Wick (5 minutes) Dec 21,2021,Study Session (with action items),6:00 p.m. [due Tue Dec 14] 1. Consent Agenda(claims,payroll,minutes[normally on the Dec 28 meeting]) (5 minutes) 2.Advance Agenda—Mayor Wick (5 minutes) 3. Info Only: Departtuent Monthly Reports(normally on 4th Tue) Dec 28,2021,Formal Meeting (possibly cancelled: Christmas Holiday) January 4,2022, 5:30 p.m.Swearing in of newly elected councilmembers [Note:This is NOT a special meeting,but an opportunity to administer the oath of office to newly elected councilmembers.] Jan 4,2022,Study Session,6:00 p.m. [due Tue Dec 28] 1. Council Officer Selections for Mayor and Deputy Mayor—Chris Bainbridge (10 minutes) 2.Advance Agenda—Mayor Wick (5 minutes) *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Appleway Trail Amenities No Parking Zones St.O&M Pavement Preservation Artwork&Metal Boxes Park Lighting SVPD Precinct Needs Assessment Consolidated Homeless Grant PFD Presentation TPA Core Beliefs Resolution Prosecutor Services Vehicle Wgt Infrastructure Impact HHAA Funds Residency Water Districts&Green Space Mirabeau Park Forestry Mgmt. Ridgemont Area Traffic Way Finding Sign Neighborhood Restoration St.Illumination(owners,cost,location) Draft Advance Agenda 9/15/2021 1:50:15 PM Page 2 of 2