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2021, 12-07 Study Session
AGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING STUDY SESSION Tuesday, December 7, 2021 6:00 p.m. Held Remotely via ZOOM Meeting and in person at 10210 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting NOTE: In response to Governor Inslee's announcement reopening Washington under the "Washington Ready" plan, members of the public may attend Spokane Valley Council meetings in -person at City Hall at the address provided above, or via Zoom at the link below. Members of the public will be allowed to comment in -person or via Zoom as described below. Public comments will only be accepted for those items noted on the agenda as "public comment opportunity." If wishing to make a comment via Zoom, comments must be received by 4:00 pm the day of the meeting. Otherwise, comments will be taken in - person at the meeting in Council Chambers, as noted on the agenda below. Per Governor Inslee's expanded emergency order Proclamation 20-25 reinstituting a statewide mask mandate regardless of vaccination status, all those entering or remaining in City Hall must wear a mask or face covering. Masks are available for the public at City Hall. • Sign up to Provide Oral Public Comment at the Meeting via Calling -In • Submit Written Public Comment Prior to the Meeting • Join the Zoom WEB Meeting CALL TO ORDER ROLL CALL APPROVAL OF AGENDA PROCLAMATIONS: National Impaired Driving Prevention Month ACTION ITEMS: 1. Motion Consideration: Street Sweeping Contract — Bill Helbig [public comment opportunity] 2. Motion Consideration: Street Maintenance Contract — Bill Helbig [public comment opportunity] 3. Motion Consideration: Expo Expansion Project Grant Opportunity — Chaz Bates, Mike Basinger [public comment opportunity] 4. Motion Consideration: Spokane Regional Law and Justice Council Policy Direction — Cary Driskell [public comment opportunity] NON -ACTION ITEMS: DISCUSSION LEADER SUBJECT/ACTIVITY GOAL 5. Chelsie Taylor 2022 Fee Resolution Discussion/Information 6. Cary Driskell Federal Lobbyist Contract 7. Mayor Wick Advance Agenda Discussion/Information Discussion/Information 8. Information Only (will not be reported or discussed): Finance Monthly Report 9. Mayor Wick Council Comments Discussion/Information 10. Mark Calhoun City Manager Comments Discussion/Information Adjourn Council Agenda December 7, 2021 Page 1 of 1 Spokane .00sUalley T j,OCG1 NA IOJ1l CITY Of SPOKA.9VE VALLEY; WASVINg2ON National Driving Prevention ,Month WHEREAS, As Americans gather with friends and family to share in the holiday season, National Impaired Driving Prevention Month reminds us of the importance of celebrating safely; and WHEREAS, Every year, accidents involving drunk, drugged or distracted driving claim thousands of lives, leaving families to face the heartbreak of losing a loved one; and WHEREAS, Impaired driving is a public health concern because it not only puts the driver at risk, but also endangers the lives and safety of passengers and others sharing the road; and WHEREAS, Through the exercise of good judgment, personal responsibility, and a commitment to never drive while under the influence of alcohol or drugs, every community member can play a role in the fight against impaired driving due to drunk, drugs, and distracted driving; and WHEREAS, During this month, which is described by the National Association of Drug Court Professionals as one of the deadliest and most dangerous times on American roadways due to an increase in impaired driving, we must all recognize the danger impaired driving can impose. NOW, THEREFORE, I, Ben Wick, Mayor of the City of Spokane Valley, on behalf of the Spokane Valley City Councilmembers, do hereby proclaim December 2021 as IMPAIRED DRIVING PREVENTION MONTH in the City of Spokane Valley and I urge every community member to play a role in the fight against impaired driving due to drunk, drugged, and distracted driving. Dated this 7th day of December, 2021. Ben Wick, Mayor CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 7, 2021 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Street Sweeping Service Contract — 2022 Option Year Renewal GOVERNING LEGISLATION: RCW chapter 39.04; RCW 90.48; Chapter 173-200 WAC; Title 33 U.S.C. 1251-1376 PREVIOUS COUNCIL ACTION TAKEN: • February 25, 2020 Approved motion to execute Street Sweeping Services Contract. • December 15, 2020 Approved motion to renew the Street Sweeping Services Contract for 2021. BACKGROUND: In 2019, City staff prepared a Request for Bid for Street Sweeping Services and received a bid proposal from AAA Sweeping. The proposal was reviewed by staff and found to be responsible and acceptable. Council awarded the bid to AAA Sweeping, LLC. This contract may be extended up to four additional one year terms if mutually agreed by both parties. This will be the second of four renewal terms that may be exercised by the City. The contract award in 2020 was $560,000 and the approved 2021 option year was $567,840. The 2022 option year contract amount will be $584,875.20. Upon request by the Contractor, contract specifications note that the City and Contractor may negotiate a rate increase for each option year exercised but shall not be increased or decreased by more than the percent change in the Consumer Price Index for All Urban Consumers (CPI-U) or 3%, whichever is smaller. The CPI-U increased 6.2% for the contract specified period. The Contractor requests a 3.0% hourly rate increase based on the following items: • Prevailing wage rates increased from 2.74% to 4.36%; and, • Health insurance rates are projected to increase 10%. Staff verified that the 3.0% rate increase is reasonable based on increases in wages, benefits and business insurance. AAA Sweeping provided a good level of service throughout the 2021 contract year and staff recommends exercising the 2022 option year with the 3.0% hourly rate increase and the renewal amount will also reflect the 3.0% increase to the contract. OPTIONS: 1) Renew the Street Sweeping contract, 2) not renew the contract, or 3) provide additional direction to staff. RECOMMENDED ACTION OR MOTION: Move to approve the 2022 contract renewal to AAA Sweeping in an amount not to exceed $584,875.20 for street sweeping, and authorize the City Manager to finalize and execute the contract. BUDGET/FINANCIAL IMPACTS: This contract will be funded by the approved 2022 Budget STAFF CONTACT: Bill Helbig, City Engineer ATTACHMENTS: Contract Renewal Letter; Proposed 2022 Hourly Rates 0'N, jaiy December 8, 2021 AAA Sweeping, LLC PO Box 624 Veradale, WA 99037 10210 E Sprague Avenue • Spokane Valley WA 99206 Phone: (509) 720-5000 • Fax: (509) 720-5075 • www.spokanevalley.org Email: cityhall@spokanevalley.org Contract No. 19-161.02 Re: Implementation of 2022 option year, Agreement for Street Sweeping Services, Contract number 19-161, executed February 27, 2020. Dear Mr. Sargent: The City executed an Agreement for provision of Street Sweeping Services on February 27, 2020, by and between the City of Spokane Valley, hereinafter "City", and AAA Sweeping LLC, hereinafter "Contractor" and jointly referred to as "Parties." The original Agreement states that it was for one year, with four optional one-year terms possible if the parties mutually agree to exercise the options each year. This is the second of four possible option years that can be exercised and runs through December 31, 2022. The city would like to exercise the 2022 option year of the Agreement. The Compensation as outlined in Exhibit A, to the Agreement, includes the labor and material cost negotiated and shall not exceed $584,875.20. The history of the annual renewals, including dollar amounts, is set forth as follows: Original contract amount .$ 560,000.00 2021 Renewal $ 567,840.00 2022 Renewal $ 584,875.20 All of the other contract provisions contained in the original Agreement shall remain in place and remain unchanged in exercising this option year. If you agree with exercising the 2022 option year, please sign below to acknowledge the receipt and concurrence to perform the 2022 option year. Please return two copies to the City for execution, along with current insurance information. A fully executed original copy will be mailed to you for your files. CITY OF SPOKANE VALLEY AAA SWEEPING, LLC Mark Calhoun, City Manager Name Title ATTEST: Christine Bainbridge, City Clerk APPROVED AS TO FORM: Office of the City Attorney Exhibit A — 2022 Hourly Rates Street Sweeping Services Task/Item Unit 2021 Hourly Rate 2022 Hourly Rate Sweeping, Mechanical Type Hour $167.89 $172.93 Sweeping, Regenerative Air Type Hour $167.82 $172.85 Sweeping, High Efficiency Vacuum Type Hour $167.74 $172.77 Water Truck or Truck Mounter Power Washer Hour $125.70 $129.47 Foreman Hour $59.18 $60.96 Dump Truck Hour $125.14 $128.89 Loader Hour $119.43 $123.01 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 7, 2021 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Street and Stormwater Maintenance & Repair Services Contract Renewal — 2022 Option Year GOVERNING LEGISLATION: chapter 39.04 RCW. PREVIOUS COUNCIL ACTION TAKEN: • March 10, 2020 Approved motion to execute the Street & Stormwater Maintenance Contract. • December 15, 2020 Approved motion to renew the Street & Stormwater Maintenance Contract for 2021. BACKGROUND: This contract consists of asphalt repair, roadway shoulder repair and grading, gravel road grading, crack sealing, sidewalk and path repair, guardrail repair, fencing repair, drainage structure repair and installation, curb, gutter and inlet repair and installation, and other related work. The contract is based on labor, equipment and material rates. Historical average labor, equipment and material rates were used to establish estimated quantities for bidding. The City advertised for bids in early 2020. We received 2 bids from Poe Asphalt and Inland Asphalt. Poe Asphalt was the lowest responsive and responsible bidder. The contract award in 2020 was $1,500,000. The approved 2021 option year was $1,515,439.95. The 2022 option year will be the second of four option years that may be exercised by the city. Per the contract specifications, the hourly labor rates will change based on the prevailing wage changes. Prevailing wages are required on this contract as the work is considered a "Public Work." The hourly increase in prevailing wages per work classification is 0.00% to 4.36%. The estimated increases in hourly labor rates based on estimated hours is $14,867.75. The 2022 contract based on hourly rate increases is $1,530,307.70. Equipment and material rates stay constant for each option year exercised. Poe has provided a good level of service throughout the 2021 contract year and staff recommends exercising the 2022 option year contract. OPTIONS: 1) Renew the maintenance and repair contract, 2) not renew the contract, or 3) provide additional direction to staff. RECOMMENDED ACTION OR MOTION: Move to approve the 2022 contract renewal to Poe Asphalt Paving Inc. in an amount not to exceed $1,530,307.70 for street and stormwater maintenance and repair service and authorize the City Manager to finalize and execute the contract. BUDGET/FINANCIAL IMPACTS: This contract is included in the 2022 budget and will be financed from Fund #101 Street Fund and Fund #402 Storm Management Fund. STAFF CONTACT: Bill Helbig, City Engineer ATTACHMENTS: Contract Prevailing Wage Rates (2022); Contract Renewal Letter 0'N, jaiy December 7, 2021 Poe Asphalt Paving, Inc. 2732 North Beck Road Post Falls, ID 83854 10210 E Sprague Avenue • Spokane Valley WA 99206 Phone: (509) 720-5000 • Fax: (509) 720-5075 • www.spokanevalley.org Email: cityhall@spokanevalley.org Contract No. 19-162.02 Re: Implementation of 2022 option year, Agreement for Street and Stormwater Maintenance and Repair Services, Contract number 19-162, executed March 13, 2020. Dear Mr. Poe, The City executed an Agreement for provision of Street and Stormwater Maintenance and Repair Services on March 13th, 2020, by and between the City of Spokane Valley, hereinafter "City", and Poe Asphalt Paving, Inc. hereinafter "Contractor" and jointly referred to as "Parties." The original Agreement states that it was for one year, with four optional one-year terms possible if the parties mutually agree to exercise the options each year. This is the second of four possible option years that can be exercised and runs through December 31, 2022. The city would like to exercise the 2022 option year of the Agreement. The increase in Compensation as outlined in Exhibit A to the Agreement, includes the labor and material cost negotiated and shall not exceed $1,530,307.70. The history of the annual renewals, including dollar amounts, is set forth as follows: Original contract amount ..$ 1,500,000.00 2021 Renewal $ 1,515,439.95 2022 Renewal $ 1,530,307.70 All of the other contract provisions contained in the original Agreement shall remain in place and remain unchanged in exercising this option year. If you agree with exercising the 2022 option year, please sign below to acknowledge the receipt and concurrence to perform the 2022 option year. Please return two copies to the City for execution, along with current insurance information. A fully executed original copy will be mailed to you for your files. CITY OF SPOKANE VALLEY POE ASPHALT PAVING, INC. Mark Calhoun, City Manager Name Title ATTEST: Christine Bainbridge, City Clerk APPROVED AS TO FORM: Office of the City Attorney Spokane Valley Street and Stormwater Maintenance and Repair Services Contract Contract #19-162 Item # Trade Occupation 2021 2022 Increase % Inc 1 *** Superintendent $ 73.07 $ 74.57 $ 1.50 2.05% 2 *** Foreman $ 70.67 $ 72.17 $ 1.50 2.12% 3 Cement Masons Journey Level $ 46.83 $ 46.83 $ - 0.00% 4 Fence Erectors Fence Erector $ 42.54 $ 44.04 $ 1.50 3.53% 5 Flaggers Journey Level $ 40.44 $ 41.94 $ 1.50 3.71% 6 Laborers General Laborer $ 42.54 $ 44.04 $ 1.50 3.53% 7 Laborers Asphalt Raker $ 43.08 $ 44.58 $ 1.50 3.48% 8 Laborers Concrete Crewman $ 42.54 $ 44.04 $ 1.50 3.53% 9 Laborers Guard Rail $ 42.54 $ 44.04 $ 1.50 3.53% 10 Laborers Pipelayer $ 43.08 $ 44.58 $ 1.50 3.48% 11 Laborers Traffic Control Supervisor $ 41.44 $ 42.94 $ 1.50 3.62% 12 Power Equipment Operators Blade(finish & bluetop) $ 49.66 $ 51.76 $ 2.10 4.23% 13 Power Equipment Operators H.D. Mechanic $ 49.66 $ 51.76 $ 2.10 4.23% 14 Power Equipment Operators Paving Machine $ 49.39 $ 51.49 $ 2.10 4.25% 15 Power Equipment Operators Rollerman $ 49.39 $ 51.49 $ 2.10 4.25% 16 Power Equipment Operators Screed Operator $ 49.39 $ 51.49 $ 2.10 4.25% 17 Power Equipment Operators Power Broom $ 48.18 $ 50.28 $ 2.10 4.36% 18 Power Equipment Operators Backhoes & Hoe Ram $ 49.39 $ 51.49 $ 2.10 4.25% 19 Power Equipment Operators Vactor Guzzler, Super Sucker $ 49.39 $ 51.49 $ 2.10 4.25% 20 Power Equipment Operators Roto Mill $ 49.39 $ 51.49 $ 2.10 4.25% 21 Power Equipment Operators Posthole Auger or Punch $ 48.79 $ 50.89 $ 2.10 4.30% 22 Power Equipment Operators Backhoe (45,000 GW & under) $ 49.11 $ 51.21 $ 2.10 4.28% 23 Truck Drivers Dump Truck (E. WA-690) $ 47.38 $ 48.68 $ 1.30 2.74% 24 Truck Drivers Dump Truck & Trailer (E. WA-690) $ 47.75 $ 49.05 $ 1.30 2.72% 25 Truck Drivers Other Trucks (E. WA-690) $ 47.27 $ 48.57 $ 1.30 2.75% 26 Truck Drivers Transit Mixer $ 47.75 $ 49.05 $ 1.30 2.72% CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 7, 2021 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Expo Expansion Project Grant Opportunity GOVERNING LEGISLATION: Sections 209 and 703 of the Public Works and Economic Development Act of 1965, as amended (42 U.S.C. § 3121 et seq.) (PWEDARCW) PREVIOUS COUNCIL ACTION TAKEN: • On March 8, 2016, Council heard a report from Community Attributes, Inc. (CAI) on the Retail Improvement Study, as well as the Tourism Enhancement Study. • On August 16, 2016, Council authorized staff to move forward with the analysis of six potential tourism enhancement projects. • On December 20, 2016, Council heard a report from CAI on an update to the Tourism Enhancement Study, including analysis of the six projects approved by Council as well as the Plante's Ferry expansion and the HUB Complex. • On November 17, 2017, Council heard that staff was having CAI perform an analysis on expanding the outdoor venue at CenterPlace in addition to the other projects in the Tourism Enhancement Study. • On July 10, 2018, Council approved a motion to limit future discussions of this topic to the fairgrounds and stadium district, a sports complex, and CenterPlace west lawn expansion. • On August 14, 2018, Council heard an administrative report which went into greater detail on the economic analysis of the fairgrounds and stadium district, a sports complex, and CenterPlace west lawn expansion. • On April 9, 2019, Council heard an administrative report that updated Council on the status of the preferred alternatives including the expansion at the Fairgrounds. • On May 26, 2020, Council heard an update on tourism venues and projects, including financial benefits and impacts of the Expo Expansion at the Fairgrounds. • On September 22 and October 20, 2020, Council and staff discussed a capital request for a new facility at the Fairgrounds, and there was Council consensus on October 20 to include it on the 2021 State Legislative Agenda, with a capital request of $4 million in state funds toward the project. • On November 17, 2020, the Council adopted the State Legislative Agenda that included the new facility at the Fairgrounds. • On October 19, 2021, the Council authorized the City Manager, to apply for the APRA Tourism grant for the Expo Center Expansion Center project in conjunction with Spokane County. BACKGROUND: The Economic Development Administration (EDA) issued a funding opportunity through the American Rescue Plan Act Travel, Tourism and Outdoor Recreation grant program (ARPA Tourism). There are two components to the grant program 1) State Travel, Tourism, and Outdoor Recreation Grants (State Tourism Grants) and (2) EDA Travel, Tourism, and Outdoor Recreation Competitive Grants (EDA Competitive Tourism Grants). The proposal is to apply for the EDA Competitive Tourism Grant. Page 1 of 3 Under the grant program, the EDA will fund travel, tourism, and outdoor recreation projects that include non -construction and construction activities. The grant is intended to fund projects that are focused on new and expanded infrastructure, projects with a multi -state or national focus, and projects in regions most adversely affected by damage to the travel, tourism, and outdoor recreation sectors from the coronavirus pandemic. Critical program details are: Total Available Program Funds: $57.7 million for Seattle Region' Award Range (Min -Max): $500,000 - $10 million Match Amount: 80% Federal maximum 20% Non -Federal minimum Application Due Date: January 31, 2022 Application Award Date: Ongoing, no awards after Sept. 30, 2022 Obligation Date (if awarded): Not specified, expected project delivery 12-48 months EDA Tourism Funds Expenditure Date: No later than September 30, 2027 Staff recommends applying for the Expo Center Expansion project for the following reasons: • The Expo Expansion has been identified as a priority project from City Council • The City is actively budgeting dollars to fund professional engineering toward the project • The City received a legislative earmark in the amount of $750,000 • The City is actively seeking other grant opportunities to complete the project • The project has undergone extensive public outreach The total estimated cost for the design and construction of the Expo Center Expansion is $10 million and the City has thus far secured $5.25 million of this amount including: • $1,000,000 from Capital Reserve Fund #312 • $3,500,000 from a 2022 Lodging Tax Advisory Committee Award (pending Council approval) • $ 750,000 from the 2021 State Legislature. In an October 19, 2021 presentation to City Council, staff shared that Spokane County was considering a contribution of $1.25 million towards this project and recommended the City apply for a $3 million ARPA EDA grant which collectively would have brought an additional $4.25 million towards this project. We have recently received confirmation from Spokane County that the $1.25 million we had hoped for won't be directed towards this project, and as a consequence, we are recommending that our ARPA EDA grant request be increased by $1.25 million from $3.0 million to $4.25 million. A minimum 20% non-federal match is required under the grant and any non- federal matching amount beyond 20% will be favorably received during the application review process. Assuming we are successful in obtaining all funding noted above, the City will have secured $9.5 million towards the project including: Seattle Region includes Alaska, Arizona, California, Hawaii, Idaho, Nevada, Oregon, Washington, American Samoa, Northern Mariana Islands, Guam Federated States of Micronesia, Republic of Marshall Islands, and Republic of Palau. Page 2 of 3 Federal Estimated Budget % of Total Cost ARPA Tourism 4,250,000 45% Available City Funds Capital Reserve Fund 2022 Lodging Tax Recommendation $1,000,000 $3,500,000 11% 37% Non -City ■ Washington State Legislature $750,000 8% Project Current Funding $9,500,000 OPTIONS: Move to authorize the City Manager or designee to apply for the ARPA Tourism grant for the Expo Center Expansion Project or take other action. RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager or designee, to apply for $4.25 million from the APRA Tourism grant for the Expo Center Expansion Center project in conjunction with Spokane County. BUDGET/FINANCIAL IMPACTS: The tabulated funding breakdown is consistent with the City's current project budget and does not increase the City's financial responsibility beyond the current project budget. STAFF CONTACT: Mike Basinger, Economic Development Manager; Chaz Bates, Senior Planner ATTACHMENTS: N/A Page 3 of 3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 7, 2021 Department Director Approval: El Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion consideration: - approval of list to Spokane Regional Law and Justice Council for analysis in 2022. GOVERNING LEGISLATION: Spokane County Resolution 21-0458 re-establishing the Spokane Regional Law and Justice Council (SRLJC). BACKGROUND: The Spokane Regional Law and Justice Council (SRLJC) has been in existence since 2014, and its purpose is to act as a central focal point for discussions about the function of the regional criminal justice system, potential changes to the system, and how those changes could be accomplished. The criminal justice system is the largest budgetary expenditure for most local jurisdictions, including Spokane Valley. On June 29, 2021, the Board of Commissioners for Spokane County adopted Resolution 21-0458, which changed the structure, member composition, and duties of the SRLJC. An important element in those changes was to combine all city/town representation into one position, to be assigned a two-year term. As such, Spokane Valley, Spokane, and all of the smaller jurisdictions will share one position. City Council confirmed the appointment of Deputy Mayor Peetz as the municipal representative with a term commencing October 13, 2021 and ending October 12, 2023. At the first meeting, November 10, Sheriff Knezovich was appointed 2022 Chair for the SRLJC, and he requested that representatives identify the three most important general topic areas for work in 2022 by the SRLJC. A small work group comprised of Councilmember Haley, Deputy Mayor Peetz, and City Attorney Driskell met and discussed a list of topics. From that initial list, Deputy Mayor Peetz and Councilmember Haley agreed on the top four that are most important, but recognized that all of the topics have merit. Those four are as follows, which are not in any particular order of importance: 1. An FTA reduction program that seeks to substantially reduce the number of FTAs bogging down the system; 2. Pursuing evidence-based/data-driven solutions; 3. Construction of a new main jail facility that includes appropriate space to accommodate programming for such things as drug treatment, mental health -related issues that intersect with the criminal justice system, anger management, etc.; and 4. Enhanced victim advocacy. The other topic areas are as follows, again not in any particular order of importance: 5. ways to reduce costs to the system, and therefore to the jurisdictions paying for it; 6. increased use of jail/reduced use of jail; 7. increase system collaboration between the different organizational participants/reducing duplication of services; and 8. ways to reduce recidivism. At this point, the work group is asking that the Council identify and approve by motion a list of three or four items that Councilmember Peetz can take back to the SRLJC meeting in January as those topics that the Council feels are most important. OPTIONS: (1) Approve a recommended topic list; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: I move to recommend items numbered listed above, for Deputy Mayor Peetz to forward to the SRLJC, as Spokane Valley's most preferred general topic areas for work by that committee in 2022. BUDGET/FINANCIAL IMPACTS: None anticipated. STAFF CONTACT: Deputy Mayor Brandi Peetz, Councilmember Pam Haley, City Attorney Cary Driskell. ATTACHMENTS: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 7, 2021 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Proposed resolution adopting the Master Fee Schedule for 2022. GOVERNING LEGISLATION: The Master Fee Schedule setting 2021 fees was updated via Resolution #21-004 and was adopted by the City Council on July 20, 2021, and effective August 1, 2021. PREVIOUS COUNCIL ACTION TAKEN: Although the revenue impact of City fees is included in the 2022 Budget, no previous Council action has been taken nor have discussions taken place regarding changes to the attached proposed Resolution #21-009. Revenues generated by the fee resolution in 2022 account for: • $3,317,500 or 6.36% of total General Fund recurring revenues of $52,172,700. • $1,910,000 or 99.9% of total Stormwater Management Fund recurring revenues of $1,912,000. BACKGROUND: Part of the annual operating budget development process involves City Departments reviewing the Master Fee Schedule that is currently in place and determining whether changes in the fees charged and/or language used in the governing resolution should be altered. Recommended changes to the fee schedule are as follows: • Under Schedule A — Planning — The Community and Public Works Department is proposing fees increase by the automatic increase implemented in 2021. This increase is the lesser of 80% of the change from September to September of the Consumer Price Index for All Urban Consumers (CPI-U), West Region, or 4%. The actual CPI increase as of September 2021 was 5.3%, and 80% of that was 4.24%, meaning that the automatic increase for 2022 was calculated at 4%. The 4% increase did not affect any fees of $12 or less. • Under Schedule B — Building - The Community and Public Works Department is proposing fees increase by the automatic increase implemented in 2021, as described above under Schedule A. The automatic increase was not implemented for the Building Permit Fees or Stormwater Utility Charges. Language was added to exempt the Stormwater Utility Charges from the automatic increase as those are analyzed under a separate process. • Other changes proposed are primarily minor language clarifications or reorganizations of existing fees. • Under Grading Plan Review Fee — the category for 50 cubic yards or less was eliminated and the next category of 51 to 100 cubic yards was changed to 100 cubic yards or less. • Under Schedule C — Parks and Recreation — The Parks and Recreation Department is proposing some changes to the fee schedule to clarify and simplify various fees related to CenterPlace and Parks. The proposed fees are necessary due to the addition of new facilities, maintaining cost recovery, and area competitiveness: • CenterPlace o Add categories for Multi-Use/Banquet Hall, Lounge with Dance Floor, and West Lawn for Wedding related events. These have been charged at these rates in the past but not included in the Master Fee Schedule. o Eliminate chair cover rentals as they are no longer available. o Add North Meadow, West Lawn'/2 day, and North Meadow'/2 day rental amounts as new categories. o Eliminate coffee service. o Increase Linen rental from $5 to $10 per table. • Picnic Shelter Reservation o Add new shelter spaces at Browns Park and Mirabeau Meadows. o Increase shelter rental rates to $40 from $35 for small shelters and to $100 from $84 for large shelters. These rates have not been increased in 10 years. • Event Reservation o Increase the General Fee to $175 from $157 and the Non-profit Fee to $100 from $84. These rates have not been increased in 10 years. • Special Events o Increase the Application Processing Fee to $50 from $40. This rate has not been increased in 10 years. • Undeveloped Balfour Park o Delete this category as Balfour Park is anticipated to be under construction during 2022. OPTIONS: Proceed with the proposed fee resolution and amendments to the Master Fee Schedule as presented this evening, with or without further modifications. RECOMMENDED ACTION OR MOTION: Staff recommends the proposed Resolution #21-009, amending the Master Fee Schedule, be placed on the December 14, 2021, Council agenda for approval consideration. BUDGET/FINANCIAL IMPACTS: The proposed changes are not expected to have a significant impact on 2022 revenues. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • A strike-through/underlined copy of the proposed Resolution #21-009 showing recommended changes. • Memo from the Community and Public Works Department that provides a detailed description and rationale for the proposed fee changes, which includes a copy of the Consumer Price Index, West Region — September 2021 News Release from October 13, 2021. • Memo from the Parks and Recreation Department that provides a detailed description and rationale for proposed fee changes. Draft CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 21-009 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, REPEALING AND REPLACING RESOLUTION 21-004, AND APPROVING THE 2022 MASTER FEE SCHEDULE, AND OTHER MATTERS RELATING THERETO. WHEREAS, it is the general policy of the City to establish fees that are reflective of the cost of services provided by the City; and WHEREAS, the City uses a resolution to establish the schedule of fees for City programs, permits and services, and periodically the fee resolution and fee schedule must be amended to incorporate new or modified services; and WHEREAS, Council desires to approve the resolution and accompanying fee schedule. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington, as follows: Section 1. Adoption. The Master Fee Schedule is hereby adopted as provided herein and as shown and incorporated in the attached schedules. Section 2. Repeal. Resolution 21-004 is hereby repealed in its entirety. Section 3. Effective Date. This Resolution shall be in full force and effect January 1, 2022. Approved this day of December, 2021. ATTEST: CITY OF SPOKANE VALLEY Christine Bainbridge, City Clerk Ben Wick, Mayor Approved as to form: Office of the City Attorney Resolution 21-009 Fee Schedule for 2022 Page 1 of 18 Draft MASTER FEE SCHEDULE Fee Schedule Page No. Schedule A: Planning 3 Schedule B: Building/Engineering 5 Schedule C: Parks and Recreation 11 Schedule D: Administrative 14 Schedule E: Other Fees 15 Schedule F: Police Fees 15 Schedule G: Transportation Impact Fees 16 Resolution 21-009 Fee Schedule for 2022 Page 2 of 18 Draft MASTER FEE SCHEDULE Schedule A — Planning Automatic Annual Adjustment Unless otherwise specifically amended, Schedule A of this Master Fee Schedule shall be reviewed and automatically adjusted annually to reflect (80%) of any change from September to September of the Consumer Price Index for All Urban Consumers (CPI-U), West Region, 1982-84=100, published by the United States Department of Labor, Bureau of Labor Statistics, or other comparable index if not published. In no event shall the cumulative change in rates or charges be more than four percent (4%) per year. Unit prices shall be rounded to the nearest dollar. The automatic adjustment shall be effective January 1 of each year. No other fee schedules shall be affected by such automatic adjustment. AMENDMENTS Comprehensive Plan Amendment Zoning or other code text amendment APPEALS Appeal of Administrative Decision Appeal of Hearing Examiner Findings Transcript/record deposit on Appeals of Hearing Examiner Decisions Appeal of Administrative Decision - Code Enforcement Final Decision pursuant to chapter 17.100 SVMC ENVIRONMENTAL REVIEW STATE ENVIRONMENTAL POLICY ACT (SEPA) Single Dwelling (when required) All other developments Environmental Impact Statement (EIS) Review, minimum deposit Addenda of existing EIS Review SHORELINE Substantial Development Permit - under $50K Substantial Development Permit - over $50K Shoreline Exemption CRITICAL AREAS Floodplain Permit not associated with a subdivision Floodplain Permit associated with a subdivision LAND USE ACTIONS SUBDIVISIONS Preliminary plat Final Plat Time extensions — file review and letter FEE AMOUNT $2,500.002,600.00 $2,500.002,600.00 $750.00780.00 $1,000.001,040.00 $157.00163.00 $500.00520.00 unless otherwise waived pursuant to SVMC 17.110 $280.00291.00 $350.00364.00 $2,200.002,288.00 $350.00364.00 $1,000.001,040.00 $1,600.001,664.00 $600.00624.00 $500.00520.00 $500.00520.00 + $52.0054.00 per lot $2,500.002,600.00 + $10.0012.00 per lot $1,1 2'1.001,481.00 + $10.00 per lot $500.00520.00 Resolution 21-009 Fee Schedule for 2022 Page 3 of 18 Draft SHORT PLATS Preliminary 2 to 4 lots Final plat 2 to 4 lots Preliminary plat 5 to 9 lots Final plat 5 to 9 lots Time extensions — file review and letter PLAT ALTERATION Subdivision plat Short plat PLAT VACATION BINDING SITE PLAN Binding site plan alteration Change of Conditions Preliminary binding site plan Creating lots within final binding site plan via Record of Survey Final Binding Site Plan AGGREGATION/SEGREGATION Lot line adjustment Lot line elimination Zero lot line $2,000.002,080.00 $1,200.001,248.00 $2,000.002,080.00 + $25.0026.00 per lot $1,300.001,352.00 + $25.0026.00 per lot $500.00520.00 $1,200.001,248.00 $750.00780.00 $1,171.001,533.00 $2,000.002,080.00 $2,000.002,080.00 $2,000.002,080.00 $1,500.001,560.00 $2,000.002,080.00 $250.00260.00 $200.00208.00 $200.00208.00 + $10.00 per lot OTHER PLANNING Administrative Exception $500.00520.00 Variance $1,575.001,638.00 Administrative Interpretations $350.00364.00 Home Occupation Permit $100.00104.00 Accessory Dwelling Units (ADU) $300.00312.00 Conditional Use Permit $1,600.001,664.00 Temporary Use Permit $500.00520.00 Small Cell Permit Application $500.00520.00 for up to five sites + $100.00104.00 per additional site Hourly Rate for City Employees $61.0063.00 Document Recording Service by Staff Hourly Street Vacation Application $1,365.001,420.00 Pre -application Meetings $250.00260.00* *Fee shall be deducted from land use application, building or commercial permit fees when application is filed within one year of pre -application meeting. ZONING Zoning map amendments (rezone)* $3,500.003,640.00 Planned residential development plan $2,000.002,080.00 + $26.0027.00 per lot Planned residential development modification $525.00546.00 Zoning letter $210.00218.00 *If rezone is combined with other action(s), cost of other action(s) is additional Resolution 21-009 Fee Schedule for 2022 Page 4 of 18 Draft Schedule B — Building Automatic Annual Adjustment Unless otherwise specifically amended, Schedule B of this Master Fee Schedule shall be reviewed and automatically adjusted annually to reflect (80%) of any change from September to September of the Consumer Price Index for All Urban Consumers (CPI-U), West Region, 1982-84=100, published by the United States Department of Labor, Bureau of Labor Statistics, or other comparable index if not published. Building permit fees shall not be included in the annual automatic adjustment because updates occur semi annually through the International Code Council (ICC) published updates. In no event shall the cumulative change in rates or charges be more than four percent (4%) per year. Unit prices shall be rounded to the nearest dollar.- The automatic adjustment shall be effective January 1 of each year.- Building permit fees shall not be included in the annual automatic adjustment because updates occur semi-annually through the International Code Council (ICC) published updates. Stormwater Utility Charges on Developed Parcels shall not be included in the annual automatic adjustment because updates are done through a separate analysis of the City's Stormwater Utility needs. - No other fee schedules shall be affected by such automatic adjustment. Fee Payment Plan review fees are collected at the time of application. Such fees may be adjusted during plan review. Overages or under payments shall be appropriately adjusted at the time of permit issuance. Plan review fees are separate from and additional to building permit fees. Permit fees and any other unpaid fees shall be collected prior to issuance of the permit. Fees for outside professional services required during the permit process shall be paid by the applicant. Examples of outside professional services include review by contract reviewers, special inspection or construction services, consultant services for special topics, surveying or other services required to determine compliance with applicable codes. Fee Refund Policy. Refunds authorized under this policy apply only to Schedule B. PLAN REVIEW FEES • Plan review fees are non-refundable once any plan review work has been started. • Paid plan review fees may be refunded when an eligible request is received in writing. • At a minimum, a $634.00 administrative fee shall be retained. • If the paid plan review fee is less than $634.00, no refund is authorized. • If the paid plan review fee is more than $634.00, the amount for refund shall be calculated at the rate of 100% of the paid plan review fee minus $634.00. PERMIT FEES • Permit fees are non-refundable once work authorized by the permit has begun. • Paid permit fees may be refunded when an eligible request is received in writing. • At a minimum, a $643.00 administrative fee will be retained when fees are refunded. • If the paid permit fee is less than $634-.00, no refund is authorized. • If the paid permit fee is more than $643.00, the refund shall be calculated at the rate of 95% of the paid permit fee minus $643.00. For any application taken or permit issued in error, a full refund of fees paid shall be made. No portion of the paid fees shall be retained. Resolution 21-009 Fee Schedule for 2022 Page 5 of 18 Draft FEES GENERAL Hourly Rate for City Employees $61.0063.00 Overtime rate for City Employees (1.5 times regular rate) Investigation fee: Work commenced without required permits Working beyond the scope of work $92.00956.00 Equal to permit fee $150.00156.00 Replacement of lost permit documents Hourly rate; 1 hour minimum Revisions to plans requested by the applicant or permit holder shall be charged the hourly rate with a minimum of one hour. -Revised plans submitted in response to reviewer correction letters are not subject to the hourly assessment. Washington State Building Code Council Surcharge (WSBCC) — see the Washington State Building Code Council website for fees. BUILDING PERMIT: Building permit fees for each project are set by the following fees. The figures below shall be used to determine the building permit fees and plans check fees based on the value of the construction work as stated by the applicant or the value calculated by the Building Official using the latest valuation data published in the Building Safety Journal by the International Code Council, whichever value is greater. Valuations not listed in the Building Safety Journal: Building Type Residential garages/storage buildings (wood frame) Residential garages (masonry) Miscellaneous residential pole buildings Residential carports, decks, porches Valuation Per Square Foot $19.0020.00 $22.0023.00 $19.0020.00 $15.0016.00 Building Permit Fee Calculation Total Valuation Building Permit Fee $1.00 to $25,000.00 $25,001.00 to $50,000.00 $50,001.00 to $100,000.00 $100,001.00 to $500,000.00 $69.25 for first $2,000.00 + $14.00 for each additional $1,000.00 (or fraction thereof) Up to and including $25,000.00 $391.25 for first $25,000 + $10.10 for each additional $1,000.00 (or fraction thereof) Up to and including $50,000.00 $643.75 for first $50,000.00 + $7.00 for each additional $1,000.00 (or fraction thereof) Up to and including $100,000.00 $993.75 for first $100,000 + $5.60 for each additional $1,000.00 (or fraction thereof) Up to and including $500,000.00 Resolution 21-009 Fee Schedule for 2022 Page 6 of 18 Draft $500,001.00 to $1,000,000.00 $3,233.75 for first $500,000.00 + $4.75 for each additional $1,000.00 (or fraction thereof) Up to and including $1,000,000.00 $1,000,001 and up $5,608.75 for first $1,000,000.00 + $3.15 for each additional $1,000.00 (or fraction thereof) Plan Review Fee Calculation Plans review fee (general) Plans review fee — Group R-3 occupancies (single family less than 7,999 sq. ft.) Plans review fee — Group R-3 occupancies (single family 8,000 sq. ft. or more) Plans review fee — Group U occupancies (sheds, barns, et.) OTHER PERMITS: SITE PLAN REVIEW New Residential Home Site Plan Review Residential Accessory Structure Site Plan Review Commercial Site Plan Review DEMOLITION PERMIT Single Family Residence Commercial Building Garage or accessory building associated with residence or commercial building Foundation Only Building Permit: Swimming Pools, over 2 feet in depth Re -roof (no plan review charge unless submitted for review) Change of Use or Occupancy Classification Permit TEMPORARY CERTIFICATE OF OCCUPANCY Commercial or Multifamily Building Residential Building Factory Assembled Structure (FAS) Placement Permit Towers, elevated tanks, antennas % of Building Permit Fee 65% 40% 65% 25% $300.00312.00 $80.0083.00 $550.00572.00 $/16.0048.00 flat fee $131.00136.00 flat fee $21.0022.00 flat fee 25% of building permit fee $61.0063.00 + plumbing fees Based on Project Valuation Hourly $200.00208.00 $150.00156.00 $50.0052.00 per section Hourly SIGN PERMIT: Sign Permits are subject to the assessment of the WSBCC fee as noted in Schedule B "General" section and the following review fees. Sign Plan Review Fee $85.0088.00 Wall Sign Permit $75.0078.00 per sign (flat fee) Freestanding or Monument Sign Permit $100.00104.00 per sign (flat fee) Resolution 21-009 Fee Schedule for 2022 Page 7 of 18 Draft RIGHT-OF-WAY (ROW) PERMIT: A traffic plan and traffic plan review is required if more than 50% of the width of any street is closed or if a single arterial lane is closed. A minimum plan review fee of $634.00 (hourly rate for City employees) applies to all right-of-way permits that require a traffic plan. If additional staff time is required, it shall be charged at the hourly rate. Fees for outside professional services required during the permit process shall be paid by the applicant. Examples of outside professional services include review by contract reviewers, special inspection or construction services, consultant services for special topics, surveying or other services required to determine compliance with applicable codes. TYPES OF ROW Non -cut obstruction without clean up Non -cut obstruction with clean up Pavement cut obstruction, non -winter Pavement cut obstruction, winter Working without a permit Commercial Approach Permit Residential Approach Permit Multiple Use Permit — overhead Multiple Use Permit — underground Erosion/Sediment Control — Site Inspection Oversized Load Permit Fee Structure Transport Permit ENGINEERING PERMITS GRADING PERMIT: 100 cubic yards (cu yd) or less 101 to 1,000 cubic yards 1,001 to 10,000 cubic yards 10,001 to 100,000 cubic yards 100,001 to 200,000 cubic yards 200,000 or more cubic yards GRADING PLAN REVIEW FEE: 50 cubic yards or less $73.0076.00 $110.00114.00 $200.00208.00 $210.00218.00 100% Permit Fee $75.0078.00 $70.0073.00 $110.00114.00 per 1/4 mile $650.00676.00 per 1/4 mile $100.00104.00 $7540078.00 $150.00156.00 per section $25.0026.00 $25.0026.00 for first 100 cu yd. + $7.00 each additional 100 cu yd $125.00130.00 for first 1,000 cu yd + $10.00 each additional 1,000 cu yd $225.00234.00 for first 10,000 cu yd+ $35.0036.00 each additional 10,000 cu yd $525.00546.00 for first 100,000 cu yd + $25.0026.00 each additional 10,000 cu yd $625.00650.00 for first 200,000 cu yd + $25.0026.00 for each additional 10,000 cu yd No Fee Resolution 21-009 Fee Schedule for 2022 Page 8 of 18 Draft 51 to 100 cubic yards (cu yd) or less $20.0021.00 101 to 1,000 $25.0026.00 1,001 to 10,000 $35.0036.00 10,001 to 100,000 $35.0036.00 for first 10,000 cu yd + $25.0026.00 each additional 10,000 cu yd 100,001 to 200,000 $175.00182.00 for first 100,000 cu yd + $25.0026.00 for each additional 10,000 cu yd 200,001 or more $625.00650.00 for first 200, 000 cu yd + $25 26.00 for each additional 10,000 cu yd Grubbing & Clearing Only (without earth being moved) Paving Permit (greater than 5,000 sq. ft. — new paving only) $68.0071.00 $263.00274.00 OTHER ENGINEERING Design Deviation $150.00156.00 vcrsizc L Pcrmit Fcc $75. Structurc Trans rt Pcrmit $150.00 cr sccti n STORMWATER UTILITY CHARGE ON DEVELOPED PARCELS: Each single-family unit $21.00 annual All other properties each $21.00 per 3,160 sq. ft impervious surface MECHANICAL PERMIT: Plan review fees for mechanical permits shall be collected at the time of application as noted in the "Fee Payment" section of this schedule. Permit fees shall be collected when the permit is issued. Mechanical Permit Fees A. BASIC FEES 1. Basic fee for issuing each Stand -Alone permit 2. Basic fee for each Supplemental permit B. UNIT FEES (in addition to the basic fee) 1. Installation or relocation of Furnaces and suspended heaters a. up to and including 100,000 btu b. over 100,000 btu 2. Duct work system 3. Heat pump and air conditioner a. 0 to 3 tons b. over 3 tons to 15 tons c. over 15 tons to 30 tons d. over 30 tons to 50 tons e. over 50 tons 4. Gas water heater 5. Gas piping system 6. Gas log, fireplace, and gas insert installation 7. Appliance vents installation; relocation; replacement 8. Boilers, compressors, and absorption systems $37.0038.000 $8.00 $13.0014.00 $16.0017.00 $11.00 $13.0014.00 $21.0022.00 $26.0027.00 $37.00.38.00 $63.0066.00 $11.00 $1.00 per outlet $11.00 $10.00 each Resolution 21-009 Fee Schedule for 2022 Page 9 of 18 Draft a. 0 to 3 hp - 100,000 btu or less b. over 3 to 15 hp - 100,001 to 500,000 btu c. over 15 - 30 hp - 500,001 to 1,000,000 btu d. over 30 ph - 1,000,001 to 1,750,000 btu e. over 50 hp - over 1,750,000 btu 9. Air Handlers a. each unit up to 10,000 cfm, including ducts b. each unit over 10,000 cfm 10. Evaporative Coolers (other than portable) 11. Ventilation and Exhausts a. each fan connected to a single duct b. each ventilation system c. each hood served by mechanical exhaust 12. Incinerators a. residential installation or relocation b. commercial installation or relocation 13. Unlisted appliances a. under 400,000 btu b. 400,000 btu or over 14. Hood a. Type I b. Type II 15. LP Storage Tank 16. Wood or Pellet Stove insert 17. Wood stove system - free standing $13.0014.00 $21.0022.00 $26.0027.00 $37.0038.00 $63.0066.00 $13/1.00 $16.0017.00 $11.00 $11.00 $13.0014.00 $13.0014.00 $21.0022.00 $23.0024.00 $52.0054.00 $105.00109.00 $52.0054.00 $11.00 $11.00 $11.00 $26.0027.00 PLUMBING PERMIT: Plan review fees for plumbing permits shall be collected at the time of application as noted in the "Fee Payment" section of this schedule. Permit fees shall be collected when the permit is issued. A. BASIC FEES 1. Basic fee for issuing each Stand -Alone permit $37.0038.00 2. Basic fee for each Supplemental permit $8.00 B. UNIT FEES (in addition to the basic fee) 1. Each plumbing fixture on a trap $6.00 each (includes garbage disposals, dishwashers, backflow device, drainage, hot tubs, built-in water softener, water closets, lavatories, sinks, drains, etc.) 2. Water Heater $6.00 each 3. Industrial waste pretreatment interceptor $16.0017.00 (includes its trap and vent, except kitchen type grease interceptors functioning as fixture traps.) 4. Repair or alteration of water piping, drainage or vent piping $6.00 each fixture 5. Atmospheric type vacuum breaker $6.00 each 6. Backflow protective device other than atmospheric type vacuum breakers $6.00 each 7. Medical gas $6.00 per outlet 8. Interceptors $6.00 each Resolution 21-009 Fee Schedule for 2022 Page 10 of 18 Draft Schedule C — Parks and Recreation ADMINISTRATIVE FEES Basic fees to be considered when applying rates Administrative Fee Refuse Fee AQUATICS Pool admission (age 5 and under) Pool admission (age older than 5) Pool punch pass (25 swims) Weekend family discount — 1 child under 13 free with paying adult At the discretion of the City Manager, the Parks and Recreation Department may admission open swim days. Swimming Lessons Swim Team Fee Pool Rental (fewer than 100 people) Pool Rental (101-200 people) Refundable Pool Damage Deposit ALCOHOLIC BEVERAGE PERMIT CENTERPLACE Conference Center Wing Auditorium Auditorium Auditorium Auditorium w/Presentation System Auditorium w/Presentation System Auditorium w/Presentation System Auditorium Deposit Executive Conference Room Executive Conference Room 1/2 day Executive Conference Room full day rental Executive Conference Room Deposit Meeting Room (day and evening use) Meeting Room Large Meeting Room Large Meeting Room Large Meeting Room Meeting Room Meeting Room Deposit Portable Sound System $32.00 $52.00 free $1.00 $20.00 on occasion offer free $40.00 $60.00 $300.00 for 2hr2-hr rental $400.00 for 2hr2-hr rental $150.00 $10.00 $79.00 per hour $475.00 per day $236.00 per half day $52.00 per hour* * * $315.00 per day*** $158.00 per half day*** $52.00 $52.00 per hour $156 per 4 hours $416 per day $52.00 $42.00 per hour $263.00 per day $75.00 per hour $225.00 per half day $450.00 per 9 hr. day $131.00 per half day $52.00 $150.00 per event Resolution 21-009 Fee Schedule for 2022 Page 11 of 18 Draft Platinum Package *** Requires rental of presentation system, see below Great Room Multi-use/Banquet Hall Multi-use/Banquet Hall - Wedding Ceremony - 2 hours Multi-use/Banquet Hall — Wedding Reception — 10 hours Multi-use/Banquet Hall Multi-use/Banquet Hall Small Dining Area Refundable Deposit Refundable Deposit — Weddings Table Settings (linens and tableware) Pipe & Drape rental Chair Cover rental Senior Center Wing Lounge with Dance Floor Lounge with Dance Floor — Wedding Ceremony — 2 hours Lounge with Dance Floor — Wedding Reception — 6 hours Refundable Lounge deposit Refundable Lounge deposit — Weddings Meeting room (evening use) Meeting room (evening use) Meeting room (weekend use) Meeting room (weekend use) Meeting room deposit $500.00 per event $105.00 per hour $500.00 $1,310.00 $840.00 per 9 hr session $1,575.00 all day (6 a.m.-1 a.m.) $52.00 per hour $210.00 $500.00 $3.00 per place setting $100/day $3/chair per day West Lawn and CenterPlace Rental fee West Lawn WeddingsWedding Ceremonys - 2 hours (with CenterPlace Reception) West Lawn Plaza Rental - North Meadow North Meadow Rental West Lawn Plaza Rental - 1/2 day - North Meadow North Meadow Rental —'/2 Day Miscellaneous Cleanup fee for groups bringing their own food in on Sundays • Groups under 30 in small meeting room • Groups under 150 in large meeting room or lounge • Groups over 150 in Great Room Host/Hostess (after hours) Presentation System * * * (includes projector, podium, DVD/VCR sound system, camera system) Room Setup Satellite Video Conferencing Sound System Additional Microphones Technical Support LCD Projector/ Television LCD Projector/ Television Coffee Service $105.00 per hour $500.00 $850.00 per 6 houm $210.00 $500.00 $42.00 per hour $131.00 per 4 hr session $262.00 per day $131.00 per half day $52.00 $3,500.00 per day $1,000 $2,000 per day additional $500 per day $1,000 per day $1,000 additional $250 $500 $52 $210 $500 $16.0025.00 per hour $262.00 per day $26.00 per hour $262.00 per hour $42.00 per day $25.00 each $42.00 per hour $25.00 per hour $100.00 per day $40.00 service Resolution 21-009 Fee Schedule for 2022 Page 12 of 18 Draft Linens Only Wine glass only rental Conference Phone Easel Paper Pad Laptop Usage $5.0010.00 per table $.50 per glass $100.00 per event $20.00 per pad $50.00 per event Business Incentive Rental Policy — The Parks & Recreation Director has the authority to reduce the room rental rate by one hr. when the rental meets the following criteria: minimum of 25 participants; utilize a classroom at CenterPlace eight or more times per calendar year; and use in-house caterer for a meal each reservation. PICNIC SHELTER RESERVATION (For groups fewer than 200 people) Browns — large red (up to five hours) Browns — small green (up to two hours) Edgecliff (up to five hours) Discovery Playground (up to two hours) Greenacres — large (up to five hours) Mirabeau Meadows (up to five hours) Mirabeau Meadows — shelter and stage (up to five hours) Mirabeau Springs — shelter and dock (up to two hours) Sullivan (up to five hours) Terrace View (up to five hours) Valley Mission (up to five hours) EVENT RESERVATION — include shelter (For groups of 200 or more people) Events include but are not limited to activities such as car shows, Parks and Recreation Director shall make the final determination. General fee (up to five hours): Non-profit applications with proof of qualifying as a 501(c)(3) entity (up to five hours): EVENT PHOTOS Mirabeau Springs shelter and dock BALL FIELD RENTAL/USE REFUNDABLE FACILITY DAMAGE DEPOSIT Fewer than 200 people Weddings, Special Events and events with 200 or more people SPECIAL EVENTS (See Spokane Valley Municipal Code 5.15) Application Fee $81.00100.00 $40.00 $81.00100.00 $35.0010.00 $100.0084,80 $100.00 $150.0081.00 $250.00 $100.0081.00 $100.0081.00 $100.0081.00 tournaments, or high -risk activities. The $157.00175.00 $81.00100.00 $150.00 per hour $26.00 1st hour + $15.00 each additional hour $75.00 $300.00 $410.0050.00 RECREATION Recreation program fees are established at amounts to recover costs, as specified in the Parks and Recreation revenue policy. UNDEVELOPED BALFOUR PARK RENTAL/USE $500 per day Resolution 21-009 Fee Schedule for 2022 Page 13 of 18 Draft Schedule D — Administration COPY FEE Paper copies up to 11"x17" (b/w or color) Paper copies larger than 11"x17" (b/w or color) Scanned copies of paper records Electronics records uploaded to email, cloud -based storage, CD/DVD, or flash drive Records transmitted in electronic format Digital Storage Media Device (CD/DVD, flash drive) Envelope Postage Records sent to outside vendor for reproduction $0.15 per page* $0.87 per square foot* $0.10 per page * $0.05 per every 4 electronic files or attachments* $0.10 per GB* Actual Cost* Actual Cost* Actual Cost* Actual Cost* Customized Service Charge - When the request would require the use of IT expertise to prepare data compilations or when such customized access services are not used by the agency for other business purposes, the agency may charge the actual cost. The agency must notify the requestor that it will be doing a customized service and can require a 10 percent deposit.* *It is the intent of the City of Spokane Valley to recover the cost of providing public records when the total cost, including but not limited to the per -page, device, envelope, or postage costs, amounts to $1.00 or more. Copy charges above may be combined to the extent more than one type of charge applies to copies responsive to a particular request. When combining fees associated with the request, the City will determine the total cost and charge accordingly. Copy charges are assessed for each installment of records provided to the requestor. A deposit of 10% may be required on public record requests. NSF CHECK RETURN FEE $26.00 CREDIT CARD TRANSACTION PROCESSING FEE Applies to all City fees paid by credit card/debit card except for those fees under Schedule F — Police Fees (amount of the alarm fee is intended to cover the total cost of administering the false alarm program, including, but not limited to, payment processing fees). Credit card transaction processing fees are non-refundable. 2.5% of transaction amount Resolution 21-009 Fee Schedule for 2022 Page 14 of 18 Draft 1 Schedule E — Other Fees BUSINESS REGISTRATION Business Registration Nonprofit Registration $25.00 annual $10.00 annual Out -of -City Business Registration with annual revenues equal to or less than $2,000 (SVMC 5.05.020(D)) $0.00 Adult Entertainment Establishment License, Live Adult Entertainment Establishment License, Adult Arcade Adult Arcade Device License Manager License Entertainer License Late Adult Entertainment License Fee (charged in addition to the license fee) 7 to 30 calendar days past due 31 to 60 calendar days past due 61 and more calendar days past due Appeal of Administrative Determination — Adult Entertainment License Adult Entertainment License denial, suspension or revocation pursuant to SVMC 5.10 $1,575.00 $1,575.00 $157.00 $157.00 $157.00 25% of license fee 50% of license fee 75% of license fee $1,050.00 Tow Operator Registration Fee $105.00 annual Schedule F — Police Fees FALSE ALARM RECOVERY FEE Amount of the fee is intended to cover the total cost of administering the false alarm program, including, but not limited to, payment processing fees. $65 per incident Resolution 21-009 Fee Schedule for 2022 Page 15 of 18 Draft Schedule G — Transportation Impact Fees SOUTH BARKER CORRIDOR TRANSPORTATION IMPACT FEE SCHEDULE Pursuant to chapter 22.100 SVMC and the adopted South Barker Corridor Study and South Barker Corridor Transportation Impact Fee Rate Study, the following fees are the transportation impact fees applicable within the South Barker Corridor area identified in the South Barker Corridor Transportation Impact Fee Rate Study. Base Rate = $1,272 per PM Peak Trip Land Use Group ITE Code ITE Land Use Category Impact Fee Per Unit 210 Single Family & Duplex $1,260 per dwelling unit Residential 220 Multi -Family $713 per dwelling unit 310 Hotel (3 or More Levels) $891 per room Services 492 Health Club $4.39 per sq ft 912 Bank $17.17 per sq ft 520 Elementary School $1.74 per sq ft Institution 522 Middle School $1.51 per sq ft 530 High school $1.23 per sq ft 925 Drinking Establishment $8.24 per sq ft Restaurant 934 Fast Food Restaurant (with Drive-Thru) $20.79 per sq ft 937 Coffee Shop with Drive-Thru $6.07 per sq ft 820 Shopping Center $3.20 per sq ft Retail 841 Automobile Sales — Used/New $4.77 per sq ft 853 Convenience Market with Gasoline Pumps $9,968 per pump 110 Light Industry/High Technology $0.80 per sq ft Industrial 140 Manufacturing $0.85 per sq ft 151 Mini -Storage $0.22 per sq ft 710 General Office $1.14 per sq ft Office 720 Medical Office / Clinic $4.40 per sq ft 750 Office Park $1.36 per sq ft ITE Trip Generation manual, loth Edition "sq $" means square foot. "pump" means vehicle servicing position / gas pump. "room" means available hotel room. Pursuant to chapter 22.100 SVMC, transportation impact fees for uses not listed in the rate table shall be based on (1) the most similar land use category identified in the table, or (2) the base rate and the most similar land use category identified in ITE Trip Generation Manual, as documented by a trip generation and distribution letter in accordance with Section 3.2 of the Spokane Valley Street Standards. Resolution 21-009 Fee Schedule for 2022 Page 16 of 18 Draft MIRABEAU SUBAREA TRANSPORTATION IMPACT FEE SCHEDULE Pursuant to chapter 22.100 SVMC and the adopted Mirabeau and North Pines Road Subarea Transportation Impact Fee Rate Study, the following fees are the transportation impact fees applicable within the Mirabeau subarea identified in the Rate Study. Base Rate = $716 per PM Peak Trip Land Use Group ITE Code ITE Land Use Category Impact Fee Per Unit Residential 210 Single Family & Duplex $709 per dwelling unit 220 Multi -Family $401 per dwelling unit 310 Hotel (3 or More Levels) $501 per room Services 492 Health Club $2.47 per sq ft 912 Bank $9.66 per sq ft 520 Elementary School $0.98 per sq ft Institution 522 Middle School $0.85 per sq ft 530 High school $0.69 per sq ft 925 Drinking Establishment $4.64 per sq ft Restaurant 934 Fast Food Restaurant (with Drive-Thru) $11.69 per sq ft 937 Coffee Shop with Drive-Thru $3.42 per sq ft 820 Shopping Center $1.80 per sq ft Retail 841 Automobile Sales — Used/New $2.68 per sq ft 853 Convenience Market with Gasoline Pumps $5,608 per pump 110 Light Industry/High Technology $0.45 per sq ft Industrial 140 Manufacturing $0.48 per sq ft 151 Mini -Storage $0.12 per sq ft 710 General Office $0.82 per sq ft Office 720 Medical Office / Clinic $2.48 per sq ft 750 Office Park $0.77 per sq ft ITE Trip Generation manual, loth Edition "sq $" means square foot. "pump" means vehicle servicing position / gas pump. "room" means available hotel room. Pursuant to chapter 22.100 SVMC, transportation impact fees for uses not listed in the rate table shall be based on (1) the most similar land use category identified in the table, or (2) the base rate and the most similar land use category identified in ITE Trip Generation Manual, as documented by a trip generation and distribution letter in accordance with Section 3.2 of the Spokane Valley Street Standards. Resolution 21-009 Fee Schedule for 2022 Page 17 of 18 Draft NORTH PINES ROAD SUBAREA TRANSPORTATION IMPACT FEE SCHEDULE Pursuant to chapter 22.100 SVMC and the adopted Mirabeau and North Pines Road Subarea Transportation Impact Fee Rate Study, the following fees are the transportation impact fees applicable within the North Pines Road subarea identified in the Rate Study. Base Rate = $2,816 per PM Peak Trip Land Use Group ITE Code ITE Land Use Category Impact Fee Per Unit 210 Single Family & Duplex $2,788 per dwelling unit Residential 220 Multi -Family $1,577 per dwelling unit 310 Hotel (3 or More Levels) $1.971 per room Services 492 Health Club $9.72 per sq ft 912 Bank $38.01 per sq ft 520 Elementary School $3.86 per sq ft Institution 522 Middle School $3.35 per sq ft 530 High school $2.73 per sq ft 925 Drinking Establishment $18.24 per sq ft Restaurant 934 Fast Food Restaurant (with Drive-Thru) $46.00 per sq ft 937 Coffee Shop with Drive-Thru $13.44 per sq ft 820 Shopping Center $7.08 per sq ft Retail 841 Automobile Sales — Used/New $10.56 per sq ft 853 Convenience Market with Gasoline Pumps $22,060 per pump 110 Light Industry/High Technology $1.77 per sq ft Industrial 140 Manufacturing $1.89 per sq ft 151 Mini -Storage $0.48 per sq ft 710 General Office $3.24 per sq ft Office 720 Medical Office / Clinic $9.74 per sq ft 750 Office Park $3.01 per sq ft ITE Trip Generation manual, loth Edition "sq $" means square foot. "pump" means vehicle servicing position / gas pump. "room" means available hotel room. Pursuant to chapter 22.100 SVMC, transportation impact fees for uses not listed in the rate table shall be based on (1) the most similar land use category identified in the table, or (2) the base rate and the most similar land use category identified in ITE Trip Generation Manual, as documented by a trip generation and distribution letter in accordance with Section 3.2 of the Spokane Valley Street Standards. Resolution 21-009 Fee Schedule for 2022 Page 18 of 18 Spokane ��Valley� 10210 E Sprague Avenue • Spokane Valley WA 99206 Phone: (509) 720-5240 • Fax: (509) 720-5075 • permitcenter@spokanevalley.org Memorandum Date: 12/2/2021 To: City Council Members; Mark Calhoun, City Manager From: Greg Baldwin, Development Services Coordinator CC: Chelsie Taylor, Finance Director Re: 2022 Fee Resolution Proposals The Community and Public Works Department would like to propose the following changes to the current Master Fee Schedule resolution for 2022. We have attached a copy of the Bureau of Labor Statistics from the U.S. Department of Labor for the Consumer Price Index for All Urban Consumers Price Index (CPI-U), West Region, 1982-84=100 from September 2020 — September 2021. The "all items" index increased 5.3 percent for the 12 months ending September 2021. The Master Fee Schedule - Automatic Annual Adjustment is calculated at 80% of any change from September to September of the CPI index. The calculation is 5.3 % X .80 = 4.24 %. However, per the Resolution, in no event shall the cumulative change in rates or charges be more than four percent (4%) per year. The Final Automatic Annual Adjustment is 4% in accordance with the Master Fee Schedule. We have made changes to the Master Fee Schedule reflecting this 4% fee increase for the proposed 2022 Master Fee Schedule. Unit prices were rounded to the nearest dollar. Fees $12 and under are not affected by the 4% increase. Schedule A — Planning Fees have been adjusted by adding this 4% fee increase to the base fee value detailed in the 2021 permit fee published in the Master Fee Schedule. Schedule B — Building Fees have been adjusted by adding this 4% fee increase to the base fee value detailed in the 2021 permit fee published in the Master Fee Schedule. This 4% fee adjustment did not include Building permit fees, which are updated through the International Code Council (ICC) published updates or Stormwater Utility Charges which are done through a separate analysis. Language was added to exempt the Stormwater Charges from the automatic increase going forward. Comparison of other jurisdictions with automatic annual adjustments to fees revealed only two jurisdictions in our area with an adopted fee increase tied to the CPI-U. The City of Kennewick has similar language to the COSV and a 4% fee increase for 2022 is referenced in their Land Use Fee Permit Schedule. Spokane County has a fee increase tied to 100% of the CPI-U or 5.4% for 2022. Spokane 1 Page 2022 Master Fee Schedule Resolution Proposal County Building and Planning is recommended No increase to the fees for 2022 and they did not implement the 1.4% CPI-U in 2020. The following cities did not have an automatic permit fee adjustment in their fee schedules; City of Spokane, City of Liberty Lake, City of Post Falls, City of Hayden, Idaho, and the City of Moses Lake. The following minor modifications are proposed to the Master Fee Schedule for the Community and Public Works Department; 1) Right -Of -Way (ROW) Permit: Language added to clarify outside professional services fees. Fees for outside professional services required during the permit process shall be paid by the applicant. Examples of outside professional services include review by contract reviewers, special inspection or construction services, consultant services for special topics, surveying or other services required to determine compliance with applicable codes. Note; this language is copied from (still within schedule B) but current location of information does not adequately inform permit applicant of fees related to traffic signal services, bridge structural analyses, special inspections, and other traffic -related outside services as necessary. Thus, the language has been copied here (as opposed to relocated). 2) Types of ROW — Relocated existing fees from `other engineering' section to correctly associate with ROW permit types. Oversized Load Permit Fee $78.00 Structure Transport Permit $156.00 per section 3) Grading Plan Review Fee: Clarified language — combined lines Eliminated 50 cubic yards or less line and combined with 100 cubic yards (cu yd) or less If you have any questions, or need additional information, please let me know. Thank You for the consideration. Wage Page 2022 Master Fee Schedule Resolution Proposal NEWS RELEASE BUREAU OF LABOR STATISTICS U.S.DEPAR T MEN T OF L A BOR For Release: Wednesday, October 13, 2021 11",=1";', BLS WESTERN INFORMATION OFFICE: San Francisco, Calif. Technical information: (415) 625-2270 BLSinfoSF@bls.gov www.bls.gov/regions/west Media contact: (415) 625-2270 21-1851-SAN Consumer Price Index, West Region - September 2021 Area prices were up 0.2 percent over the past month, up 5.3 percent from a year ago Prices in the West Region, as measured by the Consumer Price Index for All Urban Consumers (CPI-U), crept up 0.2 percent in September, the U.S. Bureau of Labor Statistics reported today. (See table A.) The September increase was influenced by higher prices for shelter and food at home. (Data in this report are not seasonally adjusted. Accordingly, month -to -month changes may reflect seasonal influences.) Over the last 12 months, the CPI-U increased 5.3 percent. (See chart 1 and table A.) Food prices increased 4.7 percent. Energy prices jumped 25.1 percent, largely the result of an increase in the price of gasoline. The index for all items less food and energy increased 4.0 percent over the year. (See table 1.) Chart 1. Over -the -year percent change in CPI-U, West region, September 2018-September 2021 Month All items All items less food and energy Sep 2018 Oct 2018 Nov 2018 Dec 2018 Jan 2019 Feb 2019 Mar 2019 Apr 2019 May 2019 Jun 2019 Jul 2019 Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Aug 2020 Sep 2020 Oct 2020 Nov 2020 Dec 2020 3.4 3.5 3.3 3.1 2.7 2.4 2.4 2.9 2.9 2.7 2.7 2.6 2.6 2.8 2.8 2.8 2.9 3.1 2.5 1.3 0.8 1.2 1.7 1.9 1.6 1.2 1.4 1.5 3.2 3.0 3.0 2.9 2.9 2.7 2.7 2.9 2.8 2.9 2.9 3.1 3.0 2.8 2.8 2.8 2.8 2.9 2.5 2.1 1.9 1.7 2.0 1.9 1.6 1.6 1.8 1.5 Chart 1. Over -the -year percent change in CPI-U, West region, September 2018-September 2021 - Continued Month All items All items less food and energy Jan 2021 1.4 1.3 Feb 2021 1.6 1.2 Mar 2021 2.4 1.5 Apr 2021 3.9 2.7 May 2021 4.7 3.3 Jun 2021 5.1 4.1 Jul 2021 5.2 3.9 Aug 2021 5.0 3.8 Sep 2021 5.3 4.0 Food Food prices advanced 0.6 percent for the month of September. (See table 1.) Prices for food at home advanced 1.1 percent, led by meats, poultry, fish, and eggs (2.5 percent). Prices for food away from home, however, inched down 0.1 percent for the same period. Over the year, food prices advanced 4.7 percent. Prices for food at home rose 5.1 percent. Higher prices for meats, poultry, fish, and eggs led the food categories (12.4 percent) since a year ago. Prices for food away from home rose 4.3 percent. Energy The energy index inched up 0.1 percent over the month. The increase was mainly due to higher prices for natural gas service (2.6 percent). Prices for electricity were unchanged, but prices for gasoline declined 0.3 percent for the same period. Energy prices jumped 25.1 percent over the year, largely due to higher prices for gasoline (39.1 percent). Prices paid for natural gas service jumped 12.4 percent, and prices for electricity increased 7.0 percent during the past year. All items less food and energy The index for all items less food and energy edged up 0.2 percent in September. Higher prices for household furnishings and operations (1.6 percent), education and communication (1.1 percent), and shelter (0.3 percent) were partially offset by lower prices for used cars and trucks (-3.7 percent) and recreation (-0.4 percent). Over the year, the index for all items less food and energy increased 4.0 percent. Components contributing to the increase included used cars and trucks (24.8 percent) and shelter (3.0 percent). Table A. West region CPI-U 1-month and 12-month percent changes, all items index, not seasonally adjusted Month 2017 2018 2019 2020 2021 1-month 12- month 1-month 12- month 1-month 12- month 1-month 12- month 1-month 12- month January 0.5 2.5 0.5 3.1 0.2 2.7 0.3 2.9 0.2 1.4 February 0.6 3.0 0.5 3.1 0.2 2.4 0.4 3.1 0.5 1.6 March 0.3 3.1 0.4 3.2 0.4 2.4 -0.2 2.5 0.7 2.4 April 0.3 2.9 0.4 3.2 0.8 2.9 -0.4 1.3 1.0 3.9 May 0.2 2.6 0.5 3.5 0.5 2.9 0.1 0.8 0.8 4.7 June 0.0 2.5 0.2 3.6 0.0 2.7 0.4 1.2 0.9 5.1 July 0.1 2.5 0.1 3.6 0.0 2.7 0.5 1.7 0.6 5.2 August 0.2 2.7 0.2 3.6 0.1 2.6 0.3 1.9 0.2 5.0 September 0.5 2.9 0.3 3.4 0.3 2.6 0.0 1.6 0.2 5.3 October 0.3 2.9 0.4 3.5 0.5 2.8 0.2 1.2 2 Table A. West region CPI-U 1-month and 12-month percent changes, all items index, not seasonally adjusted - Continued Month 2017 2018 2019 2020 2021 1-month 12- month 1-month 12- month 1-month 12- month 1-month 12- month 1-month 12- month November December 0.0 0.1 3.1 3.1 -0.2 -0.2 3.3 3.1 -0.1 -0.2 2.8 2.8 0.0 -0.1 1.4 1.5 The October 2021 Consumer Price Index for the West Region is scheduled to be released on November 10, 2021. Coronavirus (COVID-19) Pandemic Impact on September 2021 Consumer Price Index Data Data collection by personal visit for the Consumer Price Index (CPI) program has been suspended since March 16, 2020. When possible, data normally collected by personal visit were collected either online or by phone. Additionally, data collection in September was affected by the temporary closing or limited operations of certain types of establishments. These factors resulted in an increase in the number of prices considered temporarily unavailable and imputed. While the CPI program attempted to collect as much data as possible, many indexes are based on smaller amounts of collected prices than usual, and a small number of indexes that are normally published were not published this month. Additional information is available at https://www.bls.gov/covidl9/effects-of- covid-19-pandemic-on-consumer-price-index.htm. Technical Note The Consumer Price Index (CPI) is a measures of the average change in prices over time in a fixed market basket of goods and services. The Bureau of Labor Statistics publishes CPIs for two population groups: (1) a CPI for All Urban Consumers (CPI-U) which covers approximately 93 percent of the total U.S. population and (2) a CPI for Urban Wage Earners and Clerical Workers (CPI-W) which covers approximately 29 percent of the total U.S. population. The CPI-U includes, in addition to wage earners and clerical workers, groups such as professional, managerial, and technical workers, the self-employed, short-term workers, the unemployed, and retirees and others not in the labor force. The CPI is based on prices of food, clothing, shelter, and fuels, transportation fares, charges for doctors' and dentists' services, drugs, and the other goods and services that people buy for day-to-day living. Each month, prices are collected in 75 urban areas across the country from about 6,000 housing units and approximately 22,000 retail establishments —department stores, supermarkets, hospitals, filling stations, and other types of stores and service establishments. All taxes directly associated with the purchase and use of items are included in the index. The index measures price changes from a designated reference date; for most of the CPI-U the reference base is 1982-84 equals 100. An increase of 7 percent from the reference base, for example, is shown as 107.000. Alternatively, that relationship can also be expressed as the price of a base period market basket of goods and 3 services rising from $100 to $107. For further details see the CPI home page on the Internet at www.bls.gov/ cpi and the CPI section of the BLS Handbook of Methods available on the Internet at www.bls.gov/opub/hom/ cpi/. In calculating the index, price changes for the various items in each location are averaged together with weights that represent their importance in the spending of the appropriate population group. Local data are then combined to obtain a U.S. city average. Because the sample size of a local area is smaller, the local area index is subject to substantially more sampling and other measurement error than the national index. In addition, local indexes are not adjusted for seasonal influences. As a result, local area indexes show greater volatility than the national index, although their long-term trends are quite similar. NOTE: Area indexes do not measure differences in the level of prices between cities; they only measure the average change in prices for each area since the base period. The West Region covered in this release is comprised of the following thirteen states: Alaska, Arizona, California, Colorado, Hawaii, Idaho, Montana, Nevada, New Mexico, Oregon, Utah, Washington, and Wyoming. Information in this release will be made available to sensory impaired individuals upon request. Voice phone: (202) 691-5200; Federal Relay Service: (800) 877-8339. 4 Table 1. Consumer Price Index for All Urban Consumers (CPI-U): Indexes and percent changes for selected periods West (1982-84=100 unless otherwise noted) Item and Group Indexes Percent change from - Historical data Jul. 2021 Aug. 2021 Sep. 2021 Sep. 2020 Jul. 2021 Aug. 2021 Expenditure category All Items d+f 289.863 290.393 291.053 5.3 0.4 0.2 All items (December 1977=100) .f 468.547 469.404 470.472 Food and beverages .f 290.472 291.059 292.714 4.6 0.8 0.6 Food dr. 291.398 291.915 293.563 4.7 0.7 0.6 Food at home dr. 272.502 273.184 276.214 5.1 1.4 1.1 Cereals and bakery products .ftiv 275.279 273.850 275.683 2.0 0.1 0.7 Meats, poultry, fish, and eggs ., v 304.475 305.328 313.044 12.4 2.8 2.5 Dairy and related products ., ,f 249.618 247.499 248.095 0.0 -0.6 0.2 Fruits and vegetables ., ,f 348.995 352.899 354.381 1.7 1.5 0.4 Nonalcoholic beverages and beverage materials 191.918 194.802 197.773 6.5 3.1 1.5 Other food at home .f 227.921 227.589 229.150 4.1 0.5 0.7 Food away from home .f 315.954 316.242 315.983 4.3 0.0 -0.1 Alcoholic beverages dr. 275.127 276.575 278.304 3.6 1.2 0.6 Housing dr. 316.374 317.480 319.019 3.3 0.8 0.5 Shelter .ftiv 364.668 365.599 366.780 3.0 0.6 0.3 Rent of primary residence(1) ., v 385.960 387.334 388.815 2.2 0.7 0.4 Owners' equiv. rent of residences(1)(2) ., ,f 382.556 384.151 385.975 3.0 0.9 0.5 Owners' equiv. rent of primary residence(1)(2) 382.499 384.080 385.876 3.0 0.9 0.5 Fuels and utilities d+f 338.607 339.920 342.087 7.4 1.0 0.6 Household energy .f 288.609 289.239 291.092 8.5 0.9 0.6 Energy services(1) .f 290.859 291.461 293.039 8.2 0.7 0.5 Electricity(1) dr. 322.740 322.659 322.529 7.0 -0.1 0.0 Utility (piped) gas service(1) dr. 233.384 235.786 241.875 12.4 3.6 2.6 Household furnishings and operations .ftiv 139.064 140.539 142.813 2.5 2.7 1.6 Apparel ., v 115.154 117.294 119.128 4.2 3.5 1.6 Transportation ., ,f 251.485 249.282 246.721 17.2 -1.9 -1.0 Private transportation ., ,f 248.783 248.765 247.022 18.4 -0.7 -0.7 New and used motor vehicles(3) .,f 121.095 119.949 118.358 15.8 -2.3 -1.3 New vehicles .,f 160.029 160.827 161.638 7.9 1.0 0.5 New cars and trucks(3)(4) Ake 111.174 111.723 112.270 7.9 1.0 0.5 New cars(4) .,f'.f 158.469 159.196 7.3 0.5 Used cars and trucks . 191.889 189.367 182.374 24.8 -5.0 -3.7 Motor fuel . 315.205 321.517 320.510 39.1 1.7 -0.3 Gasoline (all types) d+f 314.438 320.704 319.671 39.1 1.7 -0.3 Gasoline, unleaded regular(4) d+f 311.203 317.473 316.337 39.9 1.6 -0.4 Gasoline, unleaded midgrade(4)(5) . f 300.051 306.023 305.294 36.9 1.7 -0.2 Gasoline, unleaded premium(4) . f 307.334 313.192 312.584 35.9 1.7 -0.2 Motor vehicle insurance(6) dr. 838.731 820.964 817.470 5.0 -2.5 -0.4 Medical Care Ake 541.222 542.553 543.062 0.0 0.3 0.1 Medical care commodities .ftiv 417.940 417.318 417.893 -2.1 0.0 0.1 Medical care services .,v 579.341 581.285 581.774 0.5 0.4 0.1 Professional services .,,f 377.271 378.388 378.333 3.1 0.3 0.0 Recreation(3) .,,f 120.253 121.615 121.185 5.3 0.8 -0.4 Education and communication(3) .,f 140.400 140.721 142.224 1.3 1.3 1.1 Tuition, other school fees, and child care(6) .,,f 1,514.781 1,528.969 1,559.456 3.2 2.9 2.0 Other goods and services .,f'.f 476.463 476.138 476.856 4.3 0.1 0.2 Commodity and Service Group All Items dr. 289.863 290.393 291.053 5.3 0.4 0.2 Note: See footnotes at end of table. 5 Table 1. Consumer Price Index for All Urban Consumers (CPI-U): Indexes and percent changes for selected periods West (1982-84=100 unless otherwise noted) - Continued Item and Group Indexes Percent change from - Historical data Jul. 2021 Aug. 2021 Sep. 2021 Sep. 2020 Jul. 2021 Aug. 2021 Commodities .,f'e 206.153 207.313 207.778 8.6 0.8 0.2 Commodities less food & beverages ., .f 164.187 165.508 165.499 11.5 0.8 0.0 Nondurables less food & beverages ., .f 210.323 212.392 213.264 12.7 1.4 0.4 Nondurables less food, beverages, and apparel 277.022 279.061 279.288 15.5 0.8 0.1 me Durables .,iv 120.895 121.638 121.093 10.2 0.2 -0.4 Services .,iv 366.763 366.581 367.423 3.3 0.2 0.2 Rent of shelter(2) .,t'. 388.466 389.465 390.728 3.0 0.6 0.3 Transportation services .,t'. 334.006 319.961 315.690 6.5 -5.5 -1.3 Other services .,f'.f 374.008 375.390 377.355 3.4 0.9 0.5 Special aggregate indexes: All items less medical care ,iv 278.336 278.830 279.495 5.7 0.4 0.2 All items less food .ftiv 289.763 290.295 290.794 5.4 0.4 0.2 All items less shelter .,iv 260.495 260.868 261.325 6.6 0.3 0.2 Commodities less food .,iv 168.452 169.787 169.825 11.1 0.8 0.0 Nondurables .,iv 250.584 251.941 253.200 8.0 1.0 0.5 Nondurables less food J,i.r. 215.310 217.345 218.277 11.9 1.4 0.4 Nondurables less food and apparel .,t'. 276.448 278.422 278.807 14.1 0.9 0.1 Services less rent of shelter(2) .,f'e 380.216 378.514 378.916 3.8 -0.3 0.1 Services less medical care services .,f'.f 351.909 351.586 352.450 3.7 0.2 0.2 Energy .,iv". 309.105 313.100 313.295 25.1 1.4 0.1 All items less energy .,.f 290.999 291.298 291.996 4.1 0.3 0.2 All items less food and energy .,t'f 291.746 292.007 292.537 4.0 0.3 0.2 Commodities less food and energy commodities 152.531 153.360 153.479 6.6 0.6 0.1 d'e Energy commodities .,iv 320.517 326.880 326.102 38.8 1.7 -0.2 Services less energy services .,t'. 372.581 372.354 373.158 3.1 0.2 0.2 Footnotes (1) This index series was calculated using a Laspeyres estimator. All other item stratum index series were calculated using a geometric means estimator. (2) Indexes on a December 1982=100 base. (3) Indexes on a December 1997=100 base. (4) Special index based on a substantially smaller sample. (5) Indexes on a December 1993=100 base. (6) Indexes on a December 1977=100 base. - Data not available Regions defined as the four Census regions. West includes Alaska, Arizona, California, Colorado, Hawaii, Idaho, Montana, Nevada, New Mexico, Oregon, Utah, Washington, and Wyoming. NOTE: Index applies to a month as a whole, not to any specific date. Data not seasonally adjusted. 6 Spokane jUalley Memorandum PARKS AND RECREATION DEPARTMENT John Bottelli, Parks, Recreation & Facilities Director 2426 North Discovery Place • Spokane Valley, WA 99216 Phone: (509) 720-5200 • Fax: (509) 720-5250 Email: parksandrec�spokanevalley.org Date: December 1, 2021 To: Spokane Valley City Council From: John Bottelli, Parks, Recreation & Facilities Director Re: 2022 Master Fee Schedule Update Parks & Recreation is requesting the following changes to Schedule C of the 2022 Master Fee Schedule: CENTERPLACE 1. Add the following under Great Room: • Multi-use/Banquet Hall — Wedding Ceremony — 2 hours $500.00 • Multi-use/Banquet Hall — Wedding Reception — 10 hours $1,310.00 Explanation: Our current fees for Wedding Ceremonies and Receptions in the Great Room are advertised in our printed materials at these rates and routinely charged & collected but I could not find them listed in the current Fee Schedule. This is not a new fee nor increase in current fees. 2. Delete the following under Great Room: • Chair Cover rental $3/chair per day Explanation: This service is no longer available and has not been utilized for some years. 3. Add the following under Senior Center Wing: • Lounge with Dance Floor — Wedding Ceremony — 2 hours $500.00 Explanation: This option is routinely offered and selected by wedding customers but is not listed separately in the current Fee Schedule. This is not a new fee nor increase in current fees. 4. Revise the description of the following under Senior Center Wing: • Change "Lounge with Dance Floor $850.00 per 6 hours" to read: "Lounge with Dance Floor — Wedding Reception — 6 hours $850.00" Explanation: This entry lacks specificity and is related to wedding receptions as opposed to hourly rentals of the fireside lounge with dance floor. This is not a new fee nor increase in current fees. 5. Revise the description of the following under West Lawn and CenterPlace: • Change "West Lawn Wedding — 2 hours (CenterPlace Reception)" to read: "West Lawn Wedding Ceremony — 2 hours (with CenterPlace Reception) Explanation: This change is intended to clarify that the 2-hour wedding ceremony option requires use of CenterPlace for the wedding reception. This is not a new fee nor increase in current fees. 1 6. Add the following under West Lawn and CenterPlace: • North Meadow Rental $1,000 per day • West Lawn Plaza Rental —'h day $1,000 0 North Meadow Additional $250 • North Meadow Rental —'h day $500 Explanation: After our first year programming the new West Lawn Plaza and North Meadow we have learned there is a market for separate rental of the North Meadow and also for % day rental of both the West Lawn Plaza and the North Meadow for smaller events and for % day pre -event setup we think we can realize additional revenue through the addition of these options. 7. Change the following under Miscellaneous: • Increase the rate for Host/Hostess (after hours) from $16.00 to $25.00 per hour Explanation: This increase in per -hour extra help staffing is needed to cover our expenses from increase in minimum wage. 8. Delete the following under Miscellaneous: • Coffee Service $40.00 service Explanation: We have not offered coffee service provided by host staff for some years. Coffee service is provided through the on -site caterer. 9. Change the following under Miscellaneous: • Increase the fee for Linens from $5.00 per table to $10.00 per table Explanation: Our costs for linen service have increased and this rate increase preserves our margin for this item. PICNIC SHELTER RESERVATION (For groups fewer than 200 people) 1. Change/Add the following: • Increase the fee for a small shelter reservation (up to 2 hours) from $35 to $40 • Increase the fee for a large shelter reservation (up to 5 hours) from $84 to $100 • Add the new (small) shelter at Browns Park as a rentable facility • Provide for the shelter (large) at Mirabeau Meadows to be rented separate from the stage • Increase the fee for the combination rental of the shelter and stage at Mirabeau Meadows from $100 to $150 Explanation: The shelter reservation rates have not changed in over ten years. The modest increases requested represent approximately the cost of inflation since that time and still provide an affordable option comparatively priced (but slightly lower) than other jurisdictions in the region. EVENT RESERVATION — include shelter (For groups of 200 or more people) 1. Change the following: • Increase the General Fee (up to five hours) from $157 to $175 • Increase the Non-profit 501(c)(3) fee from $84.00 to $100 2 Explanation: The event reservation rates have not changed in over ten years. The modest increase requested represents approximately the cost of inflation since that time and still provides an affordable option comparatively priced (but lower) that other jurisdictions in the region. SPECIAL EVENTS 1. Increase the Special Event Application Processing Fee from $40.00 to $50.00 Explanation: The Special Event Application Fee is a modest amount collected to offset staff time to review, process and issue special event permits for special events in our community. Significant staff time is invested to collaboratively review and assist event planners in obtaining approval for events such as fun runs, car shows, parades, and other activities which benefit the community but require careful consideration to minimize impacts to the public. This fee has not changed in over ten years. RECREATION 1. Delete the following: • UNDEVELOPED BALFOUR PARK RENTAL/USE $500 per day Explanation: The vacant Balfour Park property is anticipated to be under construction in 2022 for the new Spokane Valley Library and Balfour Park Expansion projects. Encl: Please see attached Parks & Recreation Fees Comparison (Market Comparisons - 2021 Rates) 3 Note - see departmental fee resolution memo for recommended changes for 2022 2022 Fee Resolution - Market Comparisons Parks & Recreation - Current (2021) Rates AQUATICS PROGRAM FEES d 0 gi nization City of Spokane Valley General Pool Admission $1.00 Swim Lesson Fee $40.00 St %ttTeam $60.00 Pool Rental $300.00 for up to 99 people for 2 hours City of Spokane Free $52.00 $200.00 $150.00 for 15 people during open swim session Spokane County $6.00 $50,00 $110.00 YMCA $10.00 for non members $80 / $40 for members $70 / $35 member $140.00 for 24 children, 90 minutes in the pool during open swim Chester Hills Pool Membership $225.00-$355.00 annually $60.00 N/A $250 for up to 30 people for 2 hours Airway Heights Rec Center 5.00 youth / 7.00 adult $36.00 N/A $200 limited guests and times Sally Jackson Swim Lessons N/A $80.00 N/A N/A SPECIAL EVENT AND SHELTER RESERVATION FEES Organization Special Event Perna .:11 ShefteP"'Miscellaneous City of Spokane Valley $40.00 $84 - up to 200 people (5 hrs) $157 - 200+ people (5 hrs)* $35 (2-5 hrs) *Non -Profit discount: $84 for shelter reservation with 200+ City of Spokane $50.00 $50 - up to 50 people (4 hrs) $100 - 51-100 people (4 hrs) $150-101-200 people (4 hrs) $200 - 201-300 people (4 hrs) Note: Weddings are standing -only and rnage from $200-$300 Note: add $25 for jump castles, amplified sound, or shade tent Note: add $50 for catered events Note - groups of 200 or more also require special event permit Spokane County $168.75 - level 1 $225 - level 2 $375 - level 3 $127 M-Th; 250 people (all day) $169 Fri -Sun; 250 people (all day) $42 M-Th (all day) $7.00 online reservation fee $56.25 Fri -Sun (all day) $500 Film Permit Level 1 / day $250 Film Permit Level 2 / day $10 Metal Detector Permit City of Liberty Lake N/A $25 per hour, Mon-Thurs $50 per hour, Fri-Sun/Holidays $15 per hour, Mon-Thurs $25 per hour, Fri-Sun/Holidays CENTERPLACE REGIONAL EVENT CENTER FEES r III '�:_+. , IfI City of Spokane Valley $52 / hr $42/hr CenterPlace Regional Event Center $131 for 1/2 day (4 hrs) $262 for full day (8 hrs) Note: food purchase is not required at CenterPlace but patrons must use on -site caterer if desired 11rfa- �, i(i)�,Room $75/hr $225 for 1/2 day (4 hrs) $450 for full day (8 hrs) Large Banquet Room / 150-400+ person event ,,,,,„_,,,�,.x Wedding CeremonyC W Wedding Reception -;- $500 Great Room (2 has) $1,310 Great Room (10 hrs) $1,000 West Lawn (2 hrs) < with Great Room Reception $500 Fireside Lounge (2 hrs) $850 Fireside Lounge (6 hrs) $105/hr $121/hr after business hours $840 9-hr session $1,575.00 full calendar day (6:00 a.m.-1:00 a.m.) Kalispel Golf Club $100 + $400 min food purchase $150 + $800 min food purchase $250 + $1500 min food purchase $350+$3500 min food purchase $3,000 $3,500 + $3500 min food purchase Davenport Hotel $250 + $600 min food purchase $250-350 + $600 min food purchase $350-750 + min food purchase $750 + $9000 min food purchase $,1500 - $2,000 $1,500 - $2,000 + min food purchase Wells Fargo Center $76/hr includes coffee $76/hr includes coffee N/A N/A N/A N/A Main Ave. Executive Center $65/hr includes coffee $65/h1 includes coffee N/A N/A N/A N/A Liberty Lake Coworking Center $50/hr includes coffee $50/hr includes coffee N/A N/A N/A N/A Montvale Event Center N/A N/A $600 - $1,200 $600 - $1,200 $2,800 - $4,200 $2,800 - $4,200 Glover Mansion Spokane $25-45/person + min food purchase $25-45/person + min food purchase $25-45/person + min food purchase $25-45/person + min food purchase $4975-6975 based on 100 people $4975-6975 based on 100 people Spokane Valley Event Center $398 - $1398.+ min food purchase $398 - $1398 + min food purchase $398 - $1398 + min food purchase $398 - $1398 + min food purchase $1500 + min food purchase $1500 + min food purchase Historic Flight Foundation $450.00 $450.00 $1,750,00 $4,500.00 $1,750- $4,500 $1,750 - $4,500 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 7, 2021 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Federal lobbyist agreement — discussion regarding 2022 option year. GOVERNING LEGISLATION: SVMC 3.46.010, SVMC 3.46.030. PREVIOUS COUNCIL ACTION TAKEN: June 12, 2018 Budget Workshop request from Council that staff initiate the process for identifying and contracting with a government affairs firm that specializes in lobbying at the federal level, and specifically has expertise in federal transportation funding; administrative report July 24, 2018. November 6, 2018 administrative report; November 13, 2018 authorization from Council to City Manager to finalize and execute the agreement; November 19, 2019 renewal letter for calendar year 2020 services, and October 6, 2020 administrative report on potential to implement the 2021 optional year. BACKGROUND: In 2018, Council requested that staff initiate an RFQ (request for qualifications) process to identify qualified firms to provide governmental affairs (lobbying) assistance to the City for federal issues, including for additional funding for large infrastructure projects such as Bridging the Valley and the Barker Road Corridor Project. The City received 18 responses from various firms. From those, the review team identified five for phone interviews, from which the review team identified two firms to interview in person, and in December, 2018, Cardinal Infrastructure, LLC, (Cardinal) was awarded a one-year contract with up to four one-year renewable options. The parties agreed to renew the contract for 2020 and again in 2021. There are two possible renewable option years remaining Under the current agreement, the City pays Cardinal for all services and costs related to providing the services set forth in the Scope of Services/Fee Statement in the annual amount of $78,000. This includes two trips by Cardinal to travel to Spokane Valley each year to assist us in formulating a federal lobbying agenda, and to keep the City apprised as needed on issues of interest to the City. It also includes hard costs incurred by Cardinal in conducting meetings by visiting Councilmembers and staff twice per year. Costs for Councilmembers and staff for such things as airfare, hotel, meals, and transportation to and in Washington, D.C. are covered by the City. In 2020 and 2021, as a consequence of the pandemic, the City has not made any trips to Washington D.C., nor has Cardinal been able to travel to Spokane Valley. As a result of this, Cardinal reduced the contract for 2021 from $78,000 to $58,500. Staff has inquired as to whether Cardinal would consider a similar reduction for 2022, but has not heard back at the time this was submitted to the Clerk. Staff anticipates having updated information at the time of the meeting. Staff is looking for direction from Council on how to proceed for 2022. OPTIONS: (1) Consensus to exercise the 2022 option year of the agreement with Cardinal Infrastructure; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: None at this time. BUDGET/FINANCIAL IMPACTS: The City currently budgets $78,000 annually, plus City costs for travel expenses to and from Washington D.C. STAFF CONTACT: Cary Driskell, City Attorney. ATTACHMENTS: Adopted contract with Cardinal Infrastructure, LLC for federal lobbyist. AGREEMENT FOR SERVICES Cardinal Infrastructure, LLC THIS AGREEMENT is made by and between the City of Spokane Valley, a code City of the State of Washington, hereinafter "City" and Cardinal Infrastructure, LLC, hereinafter "Consultant," jointly referred to as "Parties." IN CONSIDERATION of the terms and conditions contained herein, the Parties agree as follows: 1. Work to Be Performed. Consultant shall provide all labor, services, and material to satisfactorily complete the Scope of Services, attached as Exhibit A. A. Administration. The City Manager or designee shall administer and be the primary contact for Consultant. Prior to commencement of work, Consultant shall contact the City Manager or designee to review the Scope of Services, schedule, and date of completion. Upon notice from the City Manager or designee, Consultant shall commence work, perform the requested tasks in the Scope of Services, stop work, and promptly cure any failure in performance under this Agreement. B. Representations. City has relied upon the qualifications of Consultant in entering into this Agreement. By execution of this Agreement, Consultant represents it possesses the ability, skill, and resources necessary to perform the work and is familiar with all current laws, rules, and regulations which reasonably relate to the Scope of Services. No substitutions of agreed -upon personnel shall be made without the prior written consent of City. Consultant represents that the compensation as stated in paragraph 3 is adequate and sufficient for the timely provision of all professional services required to complete the Scope of Services under this Agreement. Consultant shall be responsible for the technical accuracy of its services and documents resulting therefrom, and City shall not be responsible for discovering deficiencies therein. Consultant shall correct such deficiencies without additional compensation except to the extent such action is directly attributable to deficiencies in City -furnished information. C. Standard of Care. Consultant shall exercise the degree of skill and diligence normally employed by professional consultants engaged in the same profession, and performing the same or similar services at the time such services are performed. D. Modifications. City may modify this Agreement and order changes in the work whenever necessary or advisable. Consultant will accept modifications when ordered in writing by the City Manager or designee, so long as the additional work is within the scope of Consultant's area of practice. Compensation for such modifications or changes shall be as mutually agreed between the Parties. Consultant shall make such revisions in the work as are necessary to correct errors or omissions appearing therein when required to do so by City without additional compensation. 2. Term of Contract. This Agreement shall be in full force and effect upon execution and shall remain in effect until December 31, 2019. Upon mutual written agreement of the Parties, the City may grant up to four additional one-yeear options, which may be exercised by the City Manager. Renewal, if any, shall coincide with the calendar year. Agreement for Services (without professional liability coverage) Page 1 of 6 Either Party may terminate this Agreement for material breach after providing the other Party with at least 10 days' prior notice and an opportunity to cure the breach. City may, in addition, terminate this Agreement for any reason by 10 days' written notice to Consultant. In the event of termination without breach, City shall pay Consultant for all work previously authorized and satisfactorily performed prior to the termination date. 3. Compensation. City agrees to pay Consultant '$78,000 annually, ($6,500 monthly), (which includes Washington State Sales Tax if any is applicable) as full compensation for everything done under this Agreement, including all expenses, as set forth in Exhibit A. Consultant shall not perform any extra, further, or additional services for which it will request additional compensation from City without a prior written agreement for such services and payment therefore. 4. Payment. Consultant shall be paid monthly upon presentation of an invoice to City. Applications for payment shall be sent to the City Finance Department at the below -stated address. City reserves the right to withhold payment under this Agreement for that portion of the work (if any) which is determined in the reasonable judgment of the City Manager or designee to be noncompliant with the Scope of Services, City standards, City Code, and federal or state standards. 5. Notice. Notices other than applications for payment shall be given in writing as follows: TO THE CITY: TO THE CONSULTANT: Name: Christine Bainbridge, City Clerk Phone: (509) 720-5000 Address: 10210 East Sprague Avenue Spokane Valley, WA 99206 Name: Anja Graves, Partner Cardinal Infrastructure, LLC Phone: 202-434-8266 Address: 601 Pennsylvania Avenue NW, Suite 900 Washington, D.C., 20004 6. Applicable Laws and Standards. The Parties, in the performance of this Agreement, agree to comply with all applicable federal, state, and local laws and regulations. Consultant. warrants that its designs, construction documents, and services shall conform to all federal, state, and local statutes and regulations. 7. Certification Regarding Debarment, Suspension, and Other Responsibility Matters — Primary Covered Transactions. A. By executing this Agreement, the Consultant certifies to the best of its knowledge and belief that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; 2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses Agreement for Services (without professional liability coverage) Page 2 of 6 enumerated in paragraph (AX2) of this certification; and 4. Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state, or local) terminated for cause or default. B. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this Agreement. 8. Relationship of the Parties. It is understood and agreed that Consultant shall be an independent contractor and not the agent or employee of City, that City is interested in only the results to be achieved, and that the right to control the particular manner, method, and means in which the services are performed is solely within the discretion of Consultant. Any and' all employees who provide services to City under this Agreement shall be deemed employees solely of Consultant. The Consultant shall be solely responsible for the conduct and actions of all its employees under this Agreement and any liability that may attach thereto. 9. Ownership of Documents. All drawings, plans, specifications, and other related, documents prepared by Consultant under this Agreement are and shall be the property of City, and may be subject to disclosure pursuant to chapter 42.56 RCW or other applicable public record laws. The written, graphic, mapped, photographic, or visual documents prepared by Consultant under this Agreement shall, unless otherwise provided, be deemed the property of City. City shall be permitted to retain these documents, including reproducible camera-ready originals of reports, reproduction quality mylars of maps, and copies in the form of computer files, for the City's use. City shall have unrestricted authority to publish, disclose, distribute, and otherwise use, in whole or in part, any reports, data, drawings, images, or other material prepared under this Agreement, provided that Consultant shall have no liability for the use of Consultant's work product outside of the scope of its intended purpose. 10. Records. The City or State Auditor or any of their representatives shall have full access to and the right to examine during normal business hours all of Consultant's records with respect to all matters covered in this Agreement. Such representatives shall be permitted to audit, examine, make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, and record of matters covered by this Agreement for a period of three years from the date final payment is made hereunder. 11. Insurance. Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may Arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives, employees, or subcontractors. A. Minimum Scope of Insurance. Consultant shall obtain insurance of the types described below: 1. Automobile liability insurance covering all owned, non -owned, hired, and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. 2. Commercial general liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury, and advertising injury. City shall be named as an additional insured under Consultant's commercial general liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO CG 20 26. Agreement for Services (without professional liability coverage) Page 3 of 6 3. Workers' compensation coverage as required by the industrial insurance laws of the State of Washington. B. Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 1. Automobile liability insurance with a minimum combined single limit for bodily injury and property damage of no less than $1,000,000 per accident. 2. Commercial general liability insurance shall be written with limits no less than $1,000,000 for each occurrence, and $2,000,000 for general aggregate. C. Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the following provisions for automobile liability and commercial general liability insurance: 1. Consultant's insurance coverage shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by City shall be in excess of Consultant's insurance and shall not contribute with it. 2. Consultant shall fax or send electronically in .pdf format a copy of insurer's cancellation notice within two business days of receipt by Consultant. 3. If Consultant maintains higher insurance limits than the minimums shown above, City shall be insured for the full available limits of commercial general and excess or umbrella liability maintained by Consultant, irrespective of whether such limits maintained by Consultant are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by Consultant. 4. Failure on the part of Consultant to maintain the insurance as required shall constitute a material breach of the Agreement, upon which the City may, after giving at least five business days' notice to Consultant to correct the breach, immediately terminate the Agreement, or at its sole discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to City on demand, or at the sole discretion of the City, offset against funds due Consultant from the City. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement, Consultant shall furnish acceptable insurance certificates to the City Clerk at the time Consultant returns the signed Agreement, which shall be Exhibit C. The certificate shall specify all of the parties who are additional insureds, and shall include applicable policy endorsements, and the deduction or retention level. Insuring companies, or entities are subject to City acceptance. If requested, complete copies of insurance policies shall be provided to City. Consultant shall be fmancially responsible for all pertinent deductibles, self -insured retentions, and/or self-insurance. 12. Indemnification and Hold Harmless. Consultant shall, at its sole expense, defend, indemnify, and hold harmless City and its officers, agents, and employees, from any and all claims, actions, suits, liability, loss, costs, attorney's fees, costs of litigation, expenses, injuries, and damages of any nature whatsoever Agreement for Services (without professional liability coverage) Page 4 of 6 • relating to or arising out of the wrongful or negligent acts, errors, or omissions in the services provided by Consultant, Consultant's agents, subcontractors, subconsultants, and employees to the fullest extent permitted by law, subject only to the limitations provided below. Consultant's duty to defend, indemnify, and hold City harmless shall not apply to liability for damages arising out of such services caused by or resulting from the sole negligence of City or City's agents or employees pursuant to RCW 4.24.115. Consultant's duty to defend, indemnify, and hold City harmless against liability for damages arising out of such services caused by the concurrent negligence of (a) City or City's agents or employees, and (b) Consultant, Consultant's agents, subcontractors, subconsultants and employees, shall apply only to the extent of the negligence of Consultant, Consultant's agents, subcontractors, subconsultants, and employees. Consultant's duty to defend, indemnify, and hold City harmless shall include, as to all claims, demands, losses, and liability to which it applies, City's personnel -related costs, reasonable attorneys' fees, the reasonable value of any services rendered by the office of the City Attorney, outside consultant costs, court costs, fees for collection, and all other claim -related expenses. Consultant specifically and expressly waives any immunity that may be granted it under the Washington State Industrial Insurance Act, Title 51 RCW. These indemnification obligations shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable to or for any third party under workers' compensation acts, disability benefit acts, or other employee benefits acts. Provided, that Consultant's waiver of immunity under this provision extends only to claims against Consultant by City, and does not include, or extend to, any claims by Consultant's employees directly against Consultant. Consultant hereby certifies that this indemnification provision was mutually negotiated. 13. Waiver. No officer, employee, agent, or other individual acting on behalf of either Party has the power, right, or authority to waive any of the conditions or provisions of this Agreement. A waiver in one instance shall not be held to be a waiver of any other subsequent breach or nonperformance. All remedies afforded in this Agreement or by law shall be taken and construed as cumulative and in addition to every other remedy provided herein or by law. Failure of either Party to enforce at any time any of the provisions of this Agreement or to require at any time performance by the other Party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any part thereof. 14. Assignment and Delegation. Neither Party may assign, transfer, or delegate any or all of the responsibilities of this Agreement or the benefits received hereunder without prior written consent of the other Party. 15. Subcontracts. Except as otherwise provided herein, Consultant shall not enter into subcontracts for any of the work contemplated under this Agreement without obtaining prior written approval of City. 16. Confidentiality. Consultant may, from time -to -time, receive information which is deemed by City to be confidential. Consultant shall not disclose such information without the prior express written consent of City or upon order of a court of competent jurisdiction. 17. Jurisdiction and Venue. This Agreement is entered into in Spokane County, Washington. Disputes between City and Consultant shall be resolved in the Superior Court of the State of Washington in Spokane Agreement for Services (without professional liability coverage) Page 5 of 6 County. Notwithstanding the foregoing, Consultant agrees that it may, at City's request, be joined as a party in any arbitration proceeding between City and any third party that includes a claim or claims that arise out of, or that are related to Consultant's services under this Agreement Consultant further agrees that the Arbitratoi(s)' decision therein shall be final and binding on Consultant and that judgment may be entered upon it in any court having jurisdiction thereof. 18. Cost and Attornev's Fees. The prevailing party in any litigation or arbitration arising out of this Agreement shall be entitled to its attorney's fees and costs of such litigation (including expert witness fees). 19. Entire Agreement. This written Agreement constitutes the entire and complete agreement between the Parties and supersedes any prior oral or written agreements. This Agreement may not be changed, modified, or altered except in writing signed by the Parties hereto. 20. Anti -kickback. No officer or employee of City, having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in this Agreement or have solicited, accepted, or granted a present or future gift, favor, service, or other thing of value from any person with an interest in this Agreement 21. Business Registration. Prior to commencement of work under this Agreement, Consultant shall register with the City as a business if it has not already done so. 22. Severability. If any section, sentence, clause, or phrase of this Agreement should be held to be invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the validity of any other section, sentence, clause, or phrase of this Agreement. 23. Exhibits. Exhibits attached and incorporated into this.Agreement are: A. Scope of Services/Fee proposal B. Insurance Certificates /p The Parties have executed this Agreement this L day of aVEltIber . 202 CITY OF SPOKANE VALLEY Consultant: Cardinal Infrastructure, LLC Mark Calhoun, City Manager ATTEST: Christine Bainbridge, City Cle il°/\- APPROVED AS TO FORM: Cly _Jo By: Stdt,CA $. S , 041z t Its: Authorized Representative Agreement for Services (without professional liability coverage) Page 6 of 6 E a I1: IT A SCOPE OF SERVICES AND FEE STATEMENT FOR FEDERAL LOBBYIST SERVICES (A) Research available federal funding options for the design, construction, or maintenance . of municipal transportation infrastructure, and make appropriate recommendations to the City as to which options should be pursued and how they should be presented to the relevant decision makers. ' •a (B) Work to gain on -the -record Congressional support for the City's various grant applications and its other federal priorities, where appropriate. This support shall come in the form of Congressional letters of support and direct communications with federal agencies, including the United States Department of Transportation ("USDOT"), the Federal Highway Administration ("FHWA"), the Federal Railroad Administration ("FRA"), the Economic Development Administration ("EDA"), and other federal agencies. (C) Develop agendas, communication strategies, persuasive written materials, and meeting schedules for elected officials and City staff during two annual visits to Washington, D.C. The Consultant is also expected to conduct similar activities in arranging meetings with other pertinent parties; these may include meetings with the various Congressional offices, USDOT, FRA, and trade associations. (D) Assist the City in identifying the City's legislative priorities, in drafting an appropriate legislative agenda, in drafting persuasive written materials, and creating a lobbying strategy to successfully pursue the City's federal legislative priorities. (E) Maintaining and strengthening the existing relationships between the City and the Washington State congressional delegation. (F) Develop a federal communications strategy with related materials that promotes the City's federal agenda and highlights its federal priorities among key decision makers in Congress, USDOT, and the FRA. (G) Identify, develop and lobby for other federal government opportunities for the City as they develop. This includes but is not limited to economic and community development funding through programs such as the EDA's Public Works programs. (H) Provide oversight and recommendations on federal agency rulemaking efforts which are of interest to the City Council as it relates to the City's adopted federal legislative agenda. (I) Work with trade association groups (i.e. National League of Cities et. al.) on issues related to the City's federal transportation priorities. (J) Engage in lobbying efforts to further the City's agenda, at the discretion of the City and the Consultant. This includes meeting with the legislative delegation, legislative leadership, identifying stakeholders, and developing a strategic plan. (K) This Scope of Services contemplates that a City delegation anticipated to consist of two to three Councilmembers and two staff members will make two annual trips to Washington D.C. It also contemplates that a contingent of one to two members of Consultant's staff will make two annual trips to the City for the purpose of meeting with the Council and staff to accomplish the tasks set forth in this Scope of Services. The total annual cost for provision of everything set forth in this Scope of Services, including • all expenses, is $78,000 annually, ($6,500 monthly) .which shall be paid monthly pursuant to Section 4 of the Agreement for Services. (L) Excluded costs, which shall bete responsibility of.the .City, include the following: (1) Airfare, hotel, and meals. for City. Councilmembers and staff for;visits to; Washington D.C.; . (2) The reasonable expenses for any additional visits by the City to Washington D.C., or by Consultant to the City.at City's request, shall be paid by the City. A b� oRCERTIFICATE OF LIABILITY INSURANCE DAIS(MIUDDNYTY) 10/30/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. OR ALTER THE COVERAGE AFFORDED BY THE POLICIES THIS BETWEEN THE ISSUING INSURER(S), AUTHORIZED IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION 1S WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER ROBERT T. KIRKWOOD, INC. 91 Washington Avenue Pleasantville NY 10570 CONTAGT ( o. :( NoJ (914)769-9070 X118 1 : (914)769-4706 ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC 0 NSuIERA:Travelera Casualty Ins Co of America INSURED Cardinal Infrastructure LLC 601 Pennsylvania Ave NW Suite 900 Washington DC 20004 INSURERs:Travelers Indemnity Co of America 25666 INSuNERc:Tarmington Casualty 41483 NSURERD:Ironehore Specialty Ins Co 25445 INSURER E: INS F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN 1S SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ) LTR TYPE OF INSURANCE WSW L SUM wvo POLICY NUMBER MM/DDDI UCYWI M OtP (MIYYDD YYYY) UNITS A X COMMERCIAL GENERAL LIABILITY 680489589431642 7/29/2018 7/29/2019 EACH OCCURRENCE $ 1,000,000 POSES occurrence) $ 300,000 CLAIMS -MADE X OCCUR MED EXP(Anycn. Qeppn) $ 5,000 PERSONAL a ADV INJURY $ 1, 000,000 GENERAL AGGREGATE $ 2,000,000 GERIAGGREGATEUMIT APPLIES PER: POLICY JECaT LOC OTHER: PRODUCTS - COMP/OP ACa() 2,000,000 $$ A AUTOMOBILE — ^ALL _ 2.1_HIRED UABILITY ANY AUTO OWNED AUTOS AUTOS — R SCHEDULED AUTOS NON -OWNED Aims • 6804E9588431642 7/29/2018 7/29/2019 COMBINED SINGLE UNIT (Ea accident) $ 1, 000 ,000 BODILY INJURY (Per person) $ BODILY INJURY (Per m 5 PROPERTY DAMAGE (Pef�yent) $ $ B X UMBRELLAL(AB IxCE88L111B /X OCCUR CLAIMS -MADE C0P489765351842 7/29/2018 7/29/2019 EACH OCCURRENCE $ 1,000,000 AGGREGATE $ 1,000,000 $ DED RETENTIONS C WORKERS COMPENSATION • 084895962A1642G 7/29/2018 7/29/2019 I STATUTE I I ER AND EMPLOYERS` LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE �Y / N OFFICER/MEMBEREXCLUDED? L" INIA (Mandatory )n NH) H yeSCs, describe under DERIPTION OF OPERATIONS below E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 EL DISEASE - POUCY UNIT $ 1,000,000 D Professional Liability 003659600 6/15/18 6/15/19 EachGaan $2,000,000 Ammo* $2, 000, 000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Sdadule, may be attached It more space Is required) CITY OF SPOKANE VALLEY I8 ADDITIONAL INSURED AS RESPECTS WORK PERFORMED BY THE INSURED. CERTIFICATE HOLDER CANCELLATION CITY OF SPOKANE VALLEY 10210 EAST SPRAGUE AVE SPOKANE VALLEY, WA 99206 i SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE • THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORED REPRESENTATIVE R Kirkwood/COM004¢G ®1988 2014 ACORD CORPORATION. Ail rights reserved. ACORD 25 (2014/01) INS025 (zo14o1) The ACORD name and logo are registered marks of ACORD / ACCORD CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDD/YYYY) 06/09/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER ROBERTT. KIRKWOOD, INC. 91 Washington Avenue Pleasantville NY 10570 CONTACT Ronald Kirkwood NAME: q/c,NN , Ext): (914) 769-9070 FAX No): (914) 769-4706 E-MAIL rwkirkwood@kirkwoodinsurance.com ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC # INSURER A: Travelers Casualty Ins Co of America INSURED Cardinal Infrastructure LLC 601 Pennsylvania Ave NW South Building, Suite 900 Washington DC 20004 INSURER B: Travelers Indemnity Co of America 25666 INSURER C: Charter Oak Fire Ins Co. 25615 INSURER D : Ironshore Specialty Ins Co 25445 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY 6804H9588431942 07/29/2020 07/29/2021 EACH OCCURRENCEDAMAGE $ 2000000 CLAIMS -MADE X OCCUR TO RETED PREMISES (Ea occurrence) $ 300'000 MED EXP (Any one person) $ 5'000 PERSONAL &ADV INJURY $ 1,000,000 GEN'L X AGGREGATE POLICY OTHER: LIMIT APPLIES JECT PRO-LOC PER: GENERAL AGGREGATE $ 2,000,000 PRODUCTS -COMP/OPAGG $ 2'000'O00 Employee Benefits $ B AUTOMOBILE _ _ LIABILITY ANY AUTO OWNED AUTOS ONLY HIRED AUTOS ONLY �/ /• SCHEDULED AUTOS NON -OWNED AUTOS ONLY BA-9M040230-20-42-G 07/01/2020 07/01/2021 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 BODILY INJURY (Per person) $ BODILYINJURY(Peraccident) $ PROPERTY DAMAGE (Per accident) $ Uninsured motorist $ 1,000,000 B UMBRELLA LIAB EXCESS LIAB OCCUR CLAIMS -MADE CUP4H976535 19 42 07/29/2020 07/29/2021 y EACH OCCURRENCE 1,000,000 $ AGGREGATE $ 1000000 DED X RETENTION $ 10'000'000 $ C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N N /A UB4H95962A1942G 07/29/2020 07/29/2021 PER STATUTE OTH- ER E.L. EACH ACCIDENT 1,000,000 $ E.L. DISEASE - EA EMPLOYEE $ 1'000'000 E.L. DISEASE - POLICY LIMIT 1000'000 $ ' D PROFESSIONAL LIABILITY 003658601 06/20/2020 06/20/2021 EACH CLAIM AGGREGATE $2,000,000 $2,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CITY OF SPOKANE VALLEY IS ADDITIONAL INSURED AS RESPECTS WORK PERFORMED BY THE INSURED. CERTIFICATE HOLDER CANCELLATION CITY OF SPOKANE VALLEY 10210 EAST SPRAGUE AVE SPOKANE VALLEY WA 99206 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE T ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD DRAFT ADVANCE AGENDA as of December 2, 2021; 8:30 a.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings Dec 14, 2021, Formal Meeting, 6:00 p.m. Special Guest: Matt Albright, Providence Hospital, COVID-19 update 1. Consent Agenda (claims, payroll, minutes) 2. Motion Consideration: Lodging Tax Awards for 2022 — Chelsie Taylor 3. Motion Consideration: Acceptance of Donated Sculpture — John Hohman [due Tue Dec 7] (15 minutes) (5 minutes) (10 minutes) (10 minutes) 4. Admin Rprt: Bipartisan Infrastructure Bill, Lobbyist Bennett Resnick, Cardinal Infrast.— J.Hohman (15 mins) 5. Admin Report: Storm Bill Interlocal Agreement (formerly GIS Agreement) — Morgan Koudelka (10 minutes) 6. Admin Report: Spokane Co. Library District Agreement, Library Contributions — Bill Helbig (10 minutes) 7. Admin Report: Custodial Services Update — John Bottelli (15 minutes) 8. Admin Report: Advance Agenda — Mayor Wick (5 minutes) [*estimated meeting: 95 mins] Dec 21, 2021, Study Session, 6:00 p.m. [due Tue Dec 14] ACTION ITEMS; 1. Consent Agenda (claims, payroll, minutes [normally on the Dec 28 meeting]) (5 minutes) 2. Resolution 21-009, Approving Fees for 2022 — Chelsie Taylor (5 minutes) 3. Motion Consideration: Storm Bill Interlocal Agreement (formerly GIS Agreement )- M.Koudelka (5 min) 4. Motion Consideration: Spokane Co. Library District Agreement — Bill Helbig (10 minutes) 5. Mayoral Appt, Nomination Student for AWC Ctr for Quality Communities Grant Award — Mayor Wick (5 min) NON -ACTION ITEMS; 6. Community Development Block Grant (CDBG) Project Prioritization — Chaz Bates (10 minutes) 7. Advance Agenda — Mayor Wick (5 minutes) 8. Info Only: Department Monthly Reports (normally on 4th Tue) [*estimated meeting: 45 mins] Dec 28, 2021, Formal Meeting (meeting cancelled: Christmas Holiday) January 4, 2022, 5:30 p.m. Swearing in of newly elected councilmembers [Note: This is NOT a special meeting, but an opportunity to administer the oath of office to newly elected councilmembers.] Jan 4, 2022, Study Session, 6:00 p.m. [due Tue Dec 28] ACTION ITEMS; 1. Council Officer Selections for Mayor and Deputy Mayor — Chris Bainbridge (10 minutes) NON -ACTION ITEMS; 2. Admin Report: 2022 Transportation Improvement Program (TIP) Amendment # 1 — Adam Jackson (10 min) 3. Advance Agenda — Mayor (5 minutes ) [*estimated meeting: 25 mins] Jan 11, 2022, Formal Meeting Format, 6:00 p.m. Proclamation: Martin Luther King, Jr. Day 1. PUBLIC HEARING: 2022 TIP Amendment #1 — Adam Jackson 2. Resolution 22- Amending the 2022 TIP — Adam Jackson 3. Consent Agenda (claims, payroll, minutes) 4. Resolution 22-_,Banking Authority — Chelsie Taylor 5. Motion Consideration: CDBG Project Prioritization — Chaz Bates 6. Admin Report: Training Public Records Act, Open Public Meetings 7. Admin Report: Advance Agenda — Mayor [due Tue Jan 4] (10 minutes) (5 minutes) (5 minutes) (5 minutes) (10 minutes) — Cary Driskell, Erik Lamb (30 minutes) (5 minutes) [*estimated meeting: 70 mins] Draft Advance Agenda 12/2/2021 3:05:35 PM Page 1 of 2 Jan 18, 2022, Study Session, 6:00 p.m. Proclamation: Community Risk Reduction Week ACTION ITEMS: 1. Mayoral Appointments- Planning Commissioners 2. Mayoral Appointments: Lodging Tax Advisory Committee Members 3. Mayoral Appointments: Citizens to misc. agency appointments 4. Mayoral Appointments: Salary Commission — Cary Driskell 5. Mayoral Appointments: Councilmembers to various committees and boards NON -ACTION ITEMS: 6. Advance Agenda — Mayor Jan 25, 2022, Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin report: District Court Update — Cary Driskell 3. Admin Report: Advance Agenda — Mayor 4. Info Only: Department Monthly Reports Feb 1, 2022, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Feb 8, 2022, Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Feb 15, 2022, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Feb 22, 2022, Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor 3. Info Only: Department Monthly Reports March 1, 2022, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Appleway Trail Amenities Artwork & Metal Boxes Consolidated Homeless Grant Core Beliefs Resolution Governor Authority/Emergency Situations (info only) HHAA Funds Mirabeau Park Forestry Mgmt. Neighborhood Restoration No Parking Zones Park Lighting [due Tue Jan 11] (5 minutes) (10 minutes) (5 minutes) (10 minutes) (10 minutes) (5 minutes) [*estimated meeting: 45 mins] [due Tue Jan 18] (5 minutes) (15 minutes) (5 minutes) [*estimated meeting: 25 mins] [due Tue Jan 25] [due Tue Feb 1] (5 minutes) (5 minutes) [due Tue Feb 8] [due Tue Feb 15] (5 minutes) (5 minutes) [due Tue Feb 22] PFD Presentation Prosecutor Services Residency Ridgemont Area Traffic St. Illumination (owners, cost, location) St. O&M Pavement Preservation Vehicle Wgt Infrastructure Impact Water Districts & Green Space Way Finding Sign Draft Advance Agenda 12/2/2021 3:05:35 PM Page 2 of 2 Sp kane Valley Memorandum FINANCE DEPARTMENT Chelsie Taylor, Finance Director 10210 E Sprague Avenue • Spokane Valley WA 99206 Phone: (509) 720-5000 • Fax: (509) 720-5075 • www.spokanevalley.org To: Mark Calhoun, City Manager From: Chelsie Taylor, Finance Director Date: November 22, 2021 Re: Finance Department Activity Report — October 2021 Following is information pertaining to Finance Department activities through the end of October 2021 and included herein is an updated 2021 Budget to Actual Comparison of Revenues and Expenditures through the end of October. 2020 Year-end Process The 2020 books were closed in April and the annual financial report was completed and filed in May. The State Auditor's Office issued an unmodified opinion on the audit of the financial statements for the fiscal year 2020 and the Federal single audit on September 23, 2021. We expect the accountability audit and related exit conference to be completed in November. 2021 Budget Amendment #2 As we have progressed through 2021 the need for a number of budget amendments has arisen. Council review will take place at the following meetings: • October 12 • October 26 • October 26 • November 9 Admin Report Public Hearing First reading on proposed ordinance amending the 2021 Budget Second reading on proposed ordinance amending the 2021 Budget 2022 Budget Development The 2022 Budget development process began in the Finance Department in early March, and on April 6th we sent detailed budget requests to all departments to complete by mid -May. By the time the budget is scheduled to be adopted on November 9th, the Council will have had an opportunity to discuss the budget on seven occasions including three public hearings. • June 15 Council budget workshop • August 17 Admin report on 2022 revenues and expenditures • September 14 Public hearing #1 on the 2022 revenues and expenditures • October 5 City Manager's presentation of preliminary 2022 Budget • October 12 Public hearing #2 on 2022 Budget • October 26 First reading on proposed ordinance adopting the 2022 Budget • November 9 Public hearing #3 on the 2022 Budget • November 9 Second reading on proposed ordinance adopting the 2022 Budget P:1FinancelFinance Activity Reports\Council Monthly Reports1202112021 10 31.docx Page 1 2022 Property Tax Levy A significant part of the budget development process includes the annual levy of property taxes which in 2022 are expected to account for approximately 25.13% of recurring General Fund revenues. Council discussions specifically related to this topic will take place at the following meetings: • September 14 Public hearing on 2022 revenues including property taxes • September 21 Admin Report on proposed ordinance levying 2022 property taxes • October 12 First reading of ordinance levying 2022 property taxes and confirming tax levy • October 26 Second reading of ordinance levying 2022 property taxes and confirming tax levy Outside Agency Funding in the 2022 Budget The City has historically provided funding for local organizations involved in either social services or economic development activities and the preliminary 2022 Budget currently has $244,000 collectively available for this, with $62,000 being set aside for contracted economic development. The schedule leading to awarding funds is as follows: • July 16 Letters mailed to agencies that have historically received funding, media release to City website and notice to newspapers • August 13 Agency requests are due at City Hall • September 21 Economic development and social service agency presentations to Council • October 26 Council makes final determination of awards Lodging Tax The schedule leading • August 27 • October 1 • October 13 • November 9 • December 14 to awarding funds is as follows: Letters mailed to agencies that have historically received funding, media release to City website and notice to newspapers Grant applications due at City Hall Grant applicant presentations to lodging tax advisory committee Admin report to Council on results of lodging tax advisory committee meeting City Council motion consideration: Award lodging tax for 2022 Budget to Actual Comparison Report A report reflecting 2021 Budget to Actual Revenues and Expenditures for those funds for which a 2021 Budget was adopted is located on pages 6 through 19. Because we attempt to provide this information in a timely manner, this report is prepared from records that are not formally closed by the Finance Department at month end or reconciled to bank records. Although it is realistic to expect the figures will change over subsequent weeks, I believe the report is materially accurate. We've included the following information in the report: • Revenues by source for all funds, and expenditures by department in the General Fund and by type in all other funds. • A breakdown between recurring and nonrecurring revenues and expenditures in the General Fund, Street O&M Fund and Stormwater Fund. • The change in fund balance including beginning and ending figures. The beginning fund balance figures are those that are reflected in our 2020 Annual Financial Report. P:IFinancelFinance Activity Reports\Council Monthly Reports1202112021 10 31.docx Page 2 • Columns of information include: o The 2021 Budget as adopted o October 2021 activity o Cumulative 2021 activity through October 2021 o Budget remaining in terms of dollars o The percent of budgeted revenue collected or budgeted expenditures disbursed A few points related to the General Fund #001 (page 6): Recurring revenues collections are currently at 87.87% of the amount budgeted with 83.33% of the year elapsed. • Property taxes are paid to Spokane County in two installments each year on April 30 and October 31 and are then remitted to the City primarily in May and November with lesser amounts typically remitted in June and December. Property taxes received thus far in 2021 are $7,802,259 or 61.32% of the amount budgeted. • Sales tax collections represent only nine months of collections thus far because taxes collected in October are not remitted to the City by the State until the latter part of November. Collections are currently at $23,769,486 or 94.32% of the amount budgeted. • Gambling taxes are at $232,600 or 60.57% of the amount budgeted. Gambling taxes are paid quarterly with third quarter payments due by October 31s1 • Franchise Fee and Business Registration revenues are typically received in the month following a calendar year quarter. So far in 2021 we have received $1,028,839 or 84.68% of the amount budgeted. • State shared revenues are composed of State of Washington distributions that include items such as liquor board profits, liquor excise tax, marijuana excise tax, and criminal justice monies. Most of these revenues are paid by the State in the month following a calendar quarter. Through October we've received remittances totaling $2,079,368 or 118.15% of the amount budgeted. • Fines and forfeitures revenues are composed of monthly remittances from Spokane County with payments made in the month following the actual assessment of a fine and false alarm fees. Through October we've received remittances through the month of September with receipts of $350,916 or 34.74% of the amount budgeted. This amount is lower than average this year because of a change in accounting rules that requires the City to account for the passed through District Court revenues in a separate custodial fund. There will be a future budget amendment moving those passed through revenues to the new fund. • Community and Public Works service revenues are largely composed of building permit and plan review fees as well as right of way permits. Revenues are currently at $4,257,169 or 223.04% of the amount budgeted. • Recreation program revenues are composed of revenues generated by the variety of parks and recreation programs including classes, swimming pools (in -season), and CenterPlace. Currently, revenues total $264,825 or 41.15% of the amount budgeted. This amount is lower than average due to closures and restricted activities caused by the COVID-19 pandemic. Recurring expenditures are currently at $34,089,914 or 75.01 % of the amount budgeted with 83.33% of the year elapsed. Investments (page 20) Investments at October 31 total $82,272,948 and are composed of $77,178,931 in the Washington State Local Government Investment Pool and $5,094,017 in bank CDs. P:1FinancelFinance Activity Reports\Council Monthly Reports1202112021 10 31.docx Page 3 Total Sales Tax Receipts (page 21) Total sales tax receipts reflect State remittances through October and total $26,618,396 including general, criminal justice, and public safety taxes. This figure is $5,952,205 or 28.80% greater than the same nine -month period in 2020. Economic Indicators (pages 22 — 24) The following economic indicators provide information pertaining to three different sources of tax revenue that provide a good gauge of the health and direction of the overall economy. 1. Sales taxes (page 22) provide a sense of how much individuals and businesses are spending on the purchase of goods. 2. Hotel / Motel taxes (page 23) provide us with a sense of overnight stays and visits to our area by tourists or business travelers. 3. Real Estate Excise taxes (page 24) provide us with a sense of real estate sales. Page 22 provides a 10-year history of general sales tax receipts (not including public safety or criminal justice) with monthly detail beginning January 2012. • Compared with calendar year 2020, 2021 collections have increased by $5,459,426 or 29.82%. • Tax receipts reached an all-time high in 2020 of $25,238,481, besting the previous record year of 2019 when $24,204,762 was collected. Page 23 provides a 10-year history of hotel/motel tax receipts with monthly detail beginning January 2012. • Compared with calendar year 2020, 2021 collections have increased by $221,351 or 67.87%. • Collections reached an all-time high in 2019 of $743,851, and subsequently decreased to $443,243 in 2020. • The decrease in 2020 reflects the effects of COVID-19 on the economy. Page 24 provides a 10-year history of real estate excise tax receipts with monthly detail beginning January 2012. • Compared with calendar year 2020, 2021 collections have increased by $1,456,739 or 60.03%. • Collections reached an all-time high in 2018 of $3,800,432. Debt Capacity and Bonds Outstandinq (page 25) This page provides information on the City's debt capacity, or the dollar amount of General Obligation (G.O.) Bonds the City may issue, as well as an amortization schedule of the bonds the City currently has outstanding. • The maximum amount of G.O. bonds the City may issue is determined by the assessed value for property taxes which for 2021 is $11,553,065,482. Following the December 1, 2020 debt service payments, the City has $11,120,000 of nonvoted G.O. bonds outstanding which represents 6.42% of our nonvoted bond capacity, and 1.28% of our total debt capacity for all types of bonds. Of this amount: o $4,100,000 remains on bonds issued for the construction of CenterPlace. These bonds are repaid with a portion of the 1/10 of 1 % sales tax that is collected by the Spokane Public Facilities District. o $450,000 remains on bonds issued for road and street improvements around CenterPlace. The bonds are repaid with a portion of the real estate excise tax collected by the City. o $6,570,000 remains on bonds issued for construction of the new City Hall. The bonds are to be repaid with General Fund revenues. P:1FinancelFinance Activity Reports\Council Monthly Reports1202112021 10 31.docx Page 4 Street Fund Revenue Sources (pages 26 and 27) The last two charts reflect a history for the two primary sources of revenue in Street Fund #101. These include: Page 26 provides a 10-year history of Motor Vehicle Fuel Tax collections with monthly detail beginning January 2012. • Compared with calendar year 2020, 2021 collections have increased by $122,681 or 9.51%. • Tax receipts peaked in 2007 at just approximately $2.1 million and have generally ranged around $2 million in the years 2012 through 2020. Page 27 provides a 10-year history of Telephone Utility Tax collections with monthly detail beginning January 2012. • Compared with 2020, 2021 collections have decreased by $260,631 or 24.87%. Unlike tax revenues collected by the State and remitted monthly, these taxes are paid to the City directly by the service provider. Consequently, there is not a "clean cutoff' in terms of when a vendor pays the tax. • Tax receipts peaked in 2009 at $3,054,473 and have decreased each year since due to what we suspect is the reduction in land lines by individual households. • The 2021 budget is set at $1,000,000. We will watch actual receipts closely as the year progresses. P:1FinancelFinance Activity Reports\Council Monthly Reports1202112021 10 31.docx Page 5 P:\Finance\Finance Activity Reports\Council Monthly Reports\2021 \2021 10 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2021 #001 - GENERAL FUND RECURRING ACTIVITY Budget Year Elapsed = 2021 83.33% 2021 Budget Actual Actual through Budget October October 31 Remaining % of Budget Revenues Property Tax 12,724,200 292,475 7,802,259 (4,921,941) 61.32% Sales Tax 25,200,000 2,627,997 23,769,486 (1,430,514) 94.32% Sales Tax - Public Safety 1,160,000 122,807 1,027,940 (132,060) 88.62% Sales Tax - Criminal Justice 2,040,000 218,626 1,820,970 (219,030) 89.26% Gambling Tax and Leasehold Excise Tax 384,000 11,636 232,600 (151,400) 60.57% Franchise Fees/Business Registration 1,215,000 314,896 1,028,839 (186,161) 84.68% State Shared Revenues 1,760,000 369,438 2,079,368 319,368 118.15% Fines, Forfeitures and Penalties 1,010,200 36,480 350,916 (659,284) 34.74% Community and Public Works 1,908,719 354,311 4,257,169 2,348,450 223.04% Recreation Program Revenues 643,600 12,394 264,825 (378,775) 41.15% Miscellaneous Department Revenue 21,000 0 20,872 (128) 99.39% Miscellaneous & Investment Interest 592,500 10,166 127,375 (465,125) 21.50% Transfers in - #105 (h/m tax-CP advertising) 30,000 0 0 (30,000) 0.00% Total Recurring Revenues 48,689,219 4,371,225 42,782,620 (5,906,599) 87.87% Expenditures City Council 638,672 40,886 430,411 208,261 67.39% City Manager 1,163,839 84,970 843,449 320,390 72.47% City Attorney 718,593 54,150 574,522 144,071 79.95% Public Safety 28,383,761 2,371,648 22,068,249 6,315,512 77.75% Deputy City Manager 284,844 21,321 246,079 38,765 86.39% Finance / IT 1,500,659 115,303 1,076,098 424,561 71.71 % Human Resources 318,540 23,802 249,422 69,118 78.30% City Hall Operations and Maintenance 373,601 28,800 289,390 84,211 77.46% Community & Public Works - Engineering 2,098,642 139,634 1,411,658 686,984 67.27% Community & Public Works - Econ Dev 1,097,061 75,931 762,070 334,991 69.46% Community & Public Works - Bldg & Plan 2,414,558 196,245 1,953,376 461,182 80.90% Parks & Rec - Administration 355,427 26,122 259,541 95,886 73.02% Parks & Rec - Maintenance 940,003 78,995 637,232 302,771 67.79% Parks & Rec - Recreation 328,534 11,856 158,119 170,415 48.13% Parks & Rec - Aquatics 510,053 4,889 218,858 291,195 42.91% Parks & Rec - Senior Center 35,403 2,376 24,906 10,497 70.35% Parks & Rec - CenterPlace 972,214 55,526 600,585 371,629 61.77% General Government 1,297,380 118,343 774,742 522,638 59.72% Transfers out - #204 ('16 LTGO bond debt service) 401,500 0 301,125 100,375 75.00% Transfers out - #309 (park capital projects) 160,000 0 120,000 40,000 75.00% Transfers out - #311 (pavement preservation) 991,843 0 743,882 247,961 75.00% Transfers out - #501 (CenterPlace kitchen reserve) 36,600 0 27,450 9,150 75.00% Transfers out - #502 (insurance premium) 425,000 0 318,750 106,250 75.00% Total Recurring Expenditures 45,446,727 3,450,797 34,089,914 11,356,813 75.01% Recurring Revenues Over (Under) Recurring Expenditures 3,242,492 920,428 8,692,706 5,450,214 Page 6 P:\Finance\Finance Activity Reports\Council Monthly Reports\2021 \2021 10 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2021 #001 - GENERAL FUND - continued NONRECURRING ACTIVITY Budget Year Elapsed = 2021 83.33% 2021 Budget Actual Actual through Budget October October 31 Remaining % of Budget Revenues Grant Proceeds 49,000 0 113,831 64,831 232.31 % Coronavirus Local Fiscal Recovery Funds 0 0 8,003,246 8,003,246 0.00% City Assistance for LE and CJ 0 0 389,399 389,399 0.00% Total Nonrecurring Revenues 49,000 0 8,506,476 8,457,476 17360.16% Expenditures City Manager (office furniture for Housing Servempl 5,000 0 2,969 2,031 59.39% Public Safety (replace HVAC units at Precinct) 62,000 0 0 62,000 0.00% Public Safety (replace handguns) 37,500 0 0 37,500 0.00% Public Safety (radar trailer) 11,400 0 0 11,400 0.00% Public Safety (Precinct access control gate) 20,000 0 0 20,000 0.00% Public Safety (Precinct fire panel replacement) 10,000 0 0 10,000 0.00% Public Safety (Equipment for bike patrols) 0 0 4,570 (4,570) 0.00% Public Safety (DEMS/TasersBodyCams) 109,608 0 0 109,608 0.00% City Hall Repairs 0 3,239 264,760 (264,760) 0.00% City Hall (replace light pole) 0 0 3,655 (3,655) 0.00% Community & Public Works (Ecology SMP Update) 25,000 0 10,585 14,415 42.34% Community & Public Works (Housing Action Plan) 0 0 44,992 (44,992) 0.00% Windstorm 2021 Cleanup Costs 32,000 0 31,984 16 99.95% General Government - IT capital replacements 212,800 38,371 38,371 174,429 18.03% General Government (Covid-19 Related Costs) 0 3,026 19,770 (19,770) 0.00% Transfers out - #101 (Street Fund operations) 2,552,600 0 1,790,700 761,900 70.15% Transfers out - #122 (replenish reserve) 364,440 364,440 364,440 0 100.00% Transfers out - #309 (CenterPlace west lawn) 14,876 0 0 14,876 0.00% Transfers out - #309 (CenterPlace roof repairs) 12,227 0 0 12,227 0.00% Transfers out - #312 ('19 fund bal >50%) 11,126,343 11,126,343 11,126,343 0 100.00% Total Nonrecurring Expenditures 14,595,794 11,535,420 13,703,139 892,655 93.88% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (14,546,794) (11,535,420) (5,196,663) 9,350,131 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (11,304,302) (10,614,992) 3,496,043 14,800,345 Beginning fund balance 42,445,511 42,445,511 Ending fund balance 31,141,209 45,941,554 Page 7 P:\Finance\Finance Activity Reports\Council Monthly Reports\2021 \2021 10 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2021 SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Budget Year Elapsed = 2021 83.33% 2021 Budget Actual Actual through Budget October October 31 Remaining % of Budget Revenues Telephone Utility Tax 1,000,000 87,391 787,273 (212,727) 78.73% Motor Vehicle Fuel (Gas) Tax 1,800,000 177,274 1,406,408 (393,592) 78.13% Multimodal Transportation 130,600 0 98,120 (32,480) 75.13% Right -of -Way Maintenance Fee 70,000 4,474 21,124 (48,876) 30.18% Investment Interest 4,000 71 298 (3,702) 7.44% Miscellaneous Revenue 10,000 99,912 156,890 146,890 1568.90% Total Recurring Revenues 3,014,600 369,123 2,470,113 (544,487) 81.94% Expenditures Wages / Benefits / Payroll Taxes 1,127,920 86,605 856,566 271,354 75.94% Supplies 156,050 10,166 122,937 33,113 78.78% Services & Charges 2,525,828 282,120 2,225,084 300,744 88.09% Snow Operations 751,652 38,539 504,916 246,736 67.17% Intergovernmental Payments 935,000 38,151 618,311 316,689 66.13% Transfers out - #501 (non -plow vehicle rental) 10,250 0 7,687 2,563 75.00% Transfers out - #501 (plow replace) 60,500 0 45,375 15,125 75.00% Total Recurring Expenditures 5,567,200 455,580 4,380,876 1,186,324 78.69% Recurring Revenues Over (Under) Recurring Expenditures (2,552,600) (86,457) (1,910,763) 641,837 NONRECURRING ACTIVITY Revenues Insurance Proceeds (traffic signal cabinet) 0 4,917 59,619 59,619 0.00% Utilities Tax Recovery 0 0 50,472 50,472 0.00% Transfers in - #001 2,552,600 0 1,790,700 (761,900) 70.15% Total Nonrecurring Revenues 2,552,600 4,917 1,900,791 (651,809) 74.46% Expenditures Heavy Duty Machinery & Equipment (Plows) 0 17,228 17,228 (17,228) 0.00% Traffic Control Devices -Repair & Maintenance 0 0 13,079 (13,079) 0.00% Emergency Traffic Control Repairs 0 0 9,406 (9,406) 0.00% Total Nonrecurring Expenditures 0 17,228 39,713 (39,713) 0.00% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures 2,552,600 (12,311) 1,861,078 (691,522) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures 0 (98,768) (49,685) (49,685) Beginning fund balance 759,299 759,299 Ending fund balance 759,299 709,614 #103 - PATHS & TRAILS Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest 8,700 748 5,932 (2,768) 68.18% 200 2 16 (184) 7.84% Total revenues 8,900 749 5,948 (2,953) 66.83% Expenditures Capital Outlay 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over (under) expenditures 8,900 749 5,948 (2,953) Beginning fund balance 21,516 21,516 Ending fund balance 30,416 27,463 Page 8 P:\Finance\Finance Activity Reports\Council Monthly Reports\2021 \2021 10 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2021 SPECIAL REVENUE FUNDS - continued Budget Year Elapsed = 2021 83.33% 2021 Budget Actual Actual through Budget October October 31 Remaining % of Budget #104 - TOURISM FACILITIES HOTEL/MOTEL TAX FUND Revenues Tourism Facilities Hotel/Motel Tax 213,000 67,870 355,471 142,471 166.89% Investment Interest 24,000 214 1,998 (22,002) 8.33% Transfers in - #105 453,840 0 0 (453,840) 0.00% Total revenues Expenditures Capital Outlay Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #105 - HOTEL/MOTEL TAX FUND Revenues Hotel/Motel Tax Investment Interest 690,840 68,084 357,470 (333,370) 51.74% 0 0 0 0 0.00% 0 0 0 0 0.00% 690,840 68,084 357,470 (333,370) 2,986,573 2,986,573 3,677,413 3,344,043 346,000 104,494 547,481 201,481 158.23% 6,000 85 649 (5,351) 10.81% Total revenues 352,000 104,579 548,130 196,130 155.72% Expenditures Transfers out - #001 30,000 0 0 30,000 0.00% Transfers out - #104 453,840 0 0 453,840 0.00% Tourism Promotion 224,400 0 15,850 208,550 7.06% Total expenditures 708,240 0 15,850 692,390 2.24% Revenues over (under) expenditures (356,240) 104,579 532,280 Beginning fund balance 798,716 798,716 Ending fund balance 442,476 1,330,996 #106 - SOLID WASTE Revenues Solid Waste Administrative Fees Solid Waste Road Wear Fee Investment Interest Total revenues 225,000 46,398 171,686 1,500,000 292,199 1,305,282 12,000 139 1,038 (496,260) 53,314 194,718 10,962 76.30% 87.02% 8.65% 1,737,000 338,736 1,478,006 258,994 85.09% Expenditures Transfers out - #311 1,500,000 0 0 1,500,000 0.00% Education & Contract Administration 237,000 3,155 37,020 199,980 15.62% Total expenditures 1,737,000 3,155 37,020 1,699,980 2.13% Revenues over (under) expenditures 0 335,581 1,440,985 (1,440,985) Beginning fund balance 726,788 726,788 Ending fund balance 726,788 2,167,774 #107 - PEG FUND Revenues Comcast PEG Contribution Investment Interest 79,000 0 36,490 42,510 46.19% 0 13 127 (127) 0.00% Total revenues 79,000 13 36,616 42,384 46.35% Expenditures PEG Reimbursement - CMTV 39,500 0 0 39,500 0.00% Capital Outlay 33,500 39,713 48,679 (15,179) 145.31% Total expenditures 73,000 39,713 48,679 24,321 66.68% Revenues over (under) expenditures 6,000 (39,700) (12,063) 18,063 Beginning fund balance 181,773 181,773 Ending fund balance 187,773 169,710 Page 9 P:\Finance\Finance Activity Reports\Council Monthly Reports\2021 \2021 10 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2021 SPECIAL REVENUE FUNDS - continued Budget Year Elapsed = 2021 83.33% 2021 Budget Actual Actual through Budget October October 31 Remaining % of Budget #108 - AFFORDABLE & SUPPORTIVE HOUSING TAX FUND Revenues Affordable & Supportive Housing Tax 193,000 22,706 148,114 44,886 76.74% Investment Interest 0 19 144 (144) 0.00% Total revenues 193,000 22,725 148,258 44,742 76.82% Expenditures Affordable & Supportive Housing Program 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over (under) expenditures 193,000 22,725 148,258 44,742 Beginning fund balance 152,033 152,033 Ending fund balance 345,033 300,292 #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest Transfers in 0 0 o o 0 0.00% 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations Total expenditures 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 0 Beginning fund balance 300,000 300,000 Ending fund balance 300,000 300,000 #121 - SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest Transfers in 0 0 0 0 0 0.00% 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations Total expenditures 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 0 Beginning fund balance 5,500,000 5,500,000 Ending fund balance 5,500,000 5,500,000 #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest 1,900 34 114 (1,786) 6.02% Transfers in - #001 364,440 364,440 364,440 0 100.00% Subtotal revenues Expenditures Snow removal expenses Transfers out - #101 366,340 364,474 364,554 (1,786) 99.51% 500,000 0 0 500,000 0.00% 0 0 0 0 0.00% Total expenditures 500,000 0 0 500,000 0.00% Revenues over (under) expenditures (133,660) 364,474 364,554 (501,786) Beginning fund balance 160,043 160,043 Ending fund balance 26,383 524,598 Page 10 P:\Finance\Finance Activity Reports\Council Monthly Reports\2021 \2021 10 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2021 DEBT SERVICE FUNDS Budget Year Elapsed = 2021 83.33% 2021 Budget Actual Actual through Budget October October 31 Remaining % of Budget #204 - DEBT SERVICE FUND Revenues Spokane Public Facilities District 480,800 0 80,400 (400,400) 16.72% Transfers in - #001 401,500 0 301,125 (100,375) 75.00% Transfers in -#301 80,775 0 60,581 (20,194) 75.00% Transfers in -#302 80,775 0 60,581 (20,194) 75.00% Total revenues 1,043,850 0 502,687 (541,163) 48.16% Expenditures Debt Service Payments - CenterPlace 480,800 0 80,400 400,400 16.72% Debt Service Payments - Roads 161,550 0 8,275 153,275 5.12% Debt Service Payments -'16 LTGO Bond 401,500 0 115,750 285,750 28.83% Total expenditures 1,043,850 0 204,425 839,425 19.58% Revenues over (under) expenditures 0 0 298,262 (1,380,588) Beginning fund balance 0 0 Ending fund balance 0 298,262 Page 11 P:\Finance\Finance Activity Reports\Council Monthly Reports\2021 \2021 10 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2021 CAPITAL PROJECTS FUNDS #301 - CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues Budget Year Elapsed = 2021 83.33% 2021 Budget Actual Actual through Budget October October 31 Remaining % of Budget 1,000,000 235,537 1,941,784 941,784 194.18% 25,000 248 2,016 (22,984) 8.07% 1,025,000 235,785 1,943,800 918,800 189.64% Expenditures Transfers out - #204 80,775 0 60,581 20,194 75.00% Transfers out - #303 316,620 0 50,534 266,086 15.96% Transfers out - #311 (pavement preservation) 827,278 0 0 827,278 0.00% Total expenditures 1,224,673 0 111,115 1,113,558 9.07% Revenues over (under) expenditures (199,673) 235,785 1,832,685 (194,758) Beginning fund balance 2,048,068 2,048,068 Ending fund balance 1,848,395 3,880,753 #302 - SPECIAL CAPITAL PROJECTS FUND Revenues REET 2 - Taxes 1,000,000 235,537 1,941,784 941,784 194.18% Investment Interest 25,000 414 3,856 (21,144) 15.42% Total revenues 1,025,000 235,951 1,945,640 920,640 189.82% Expenditures Transfers out - #204 80,775 0 60,581 20,194 75.00% Transfers out - #303 1,662,684 0 357,561 1,305,123 21.51% Transfers out - #311 (pavement preservation) 827,279 0 0 827,279 0.00% Transfers out - #314 1,127,387 0 208,522 918,865 18.50% Total expenditures 3,698,125 0 626,664 3,071,461 16.95% Revenues over (under) expenditures (2,673,125) 235,951 1,318,976 (2,150,821) Beginning fund balance 5,165,924 5,165,924 Ending fund balance 2,492,799 6,484,900 Page 12 P:\Finance\Finance Activity Reports\Council Monthly Reports\2021 \2021 10 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2021 CAPITAL PROJECTS FUNDS -continued Budget Year Elapsed = 2021 83.33% 2021 Budget Actual Actual through Budget October October 31 Remaining % of Budget #303 STREET CAPITAL PROJECTS FUND Revenues Developer Contribution 53,703 0 0 (53,703) 0.00% Grant Proceeds 6,843,308 0 2,769,052 (4,074,256) 40.46% Transfers in - #301 316,620 0 50,778 (265,842) 16.04% Transfers in - #302 1,662,684 0 357,561 (1,305,123) 21.51% Transfers in - #312 0 0 565,342 565,342 0.00% Investment Interest 0 0 217 217 0.00% Total revenues 8,876,315 0 3,742,949 (5,133,366) 42.17% Expenditures 205 Sprague/Barker Intersection Improvement 329,453 19,512 92,267 237,186 28.01% 249 Sullivan & Wellesley Intersection 1,020,522 6,557 88,983 931,539 8.72% 259 North Sullivan ITS Project 0 0 2,231 (2,231) 0.00% 267 Mission SW - Bowdish to Union 11,310 0 0 11,310 0.00% 275 Barker Rd Widening - River to Euclid 1,132,320 663 1,661,651 (529,331) 146.75% 285 Indiana Ave Pres - Evergreen to Sullivan 7,210 0 0 7,210 0.00% 292 Mullen Preservation: Broadway -Mission 0 149,171 501,280 (501,280) 0.00% 293 2018 CSS Citywide Reflective Signal BP 74,250 76 7,867 66,383 10.59% 294 Citywide Reflective Post Panels 17,875 32 3,104 14,771 17.36% 299 Argonne Rd Concrete Pvmt Indiana to Mont 2,392,450 575,884 2,100,522 291,928 87.80% 300 Pines & Mission Intersection Improvements 498,000 3,391 49,037 448,963 9.85% 301 Park & Mission Intersection Improvements 693,000 1,478 356,792 336,208 51.49% 303 S. Conklin Road Sidewalk 0 0 162 (162) 0.00% 310 Sullivan Rd Overcrossing UP RR Deck Rep. 317,625 10,848 240,872 76,753 75.84% 313 Barker Road/Union Pacific Crossing 1,312,500 1,060 44,981 1,267,519 3.43% 318 Wilbur Sidewalk: Boone to Mission 50,000 7,150 28,057 21,943 56.11% 320 Sullivan Preservation: Sprague-8th 19,800 574 6,366 13,434 32.15% 321 Argonne Corridor Impry - North of Knox 0 0 1,916 (1,916) 0.00% 323 Evergreen Road Preservation 0 0 258,658 (258,658) 0.00% 326 2020 Citywide Retroreflective Post Panel 0 513 621 (621) 0.00% 329 Barker Road Imp - City Limits to Appleway 0 37,840 75,976 (75,976) 0.00% 332 NE Industrial Area - Sewer Extension 0 4,532 51,006 (51,006) 0.00% Contingency 1,000,000 0 0 1,000,000 0.00% Total expenditures 8,876,315 819,278 5,572,347 3,303,968 Revenues over (under) expenditures 0 (819,278) (1,829,398) (8,437,334) Beginning fund balance 67,402 67,402 Ending fund balance 67,402 (1,761,996) Note: Work performed in the Street Capital Projects Fund for preservation projects is for items such as sidewalk upgrades that were bid with the pavement preservation work. 62.78% Page 13 P:\Finance\Finance Activity Reports\Council Monthly Reports\2021 \2021 10 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2021 CAPITAL PROJECTS FUNDS -continued Budget Year Elapsed = 2021 83.33% 2021 Budget Actual Actual through Budget October October 31 Remaining % of Budget #309 - PARKS CAPITAL PROJECTS FUND Revenues Grant Proceeds 525,260 0 225,699 (299,561) 42.97% Transfers in -#001 187,103 0 120,000 (67,103) 64.14% Transfers in - #312 718,008 0 2,033 (715,975) 0.28% Investment Interest 0 0 20 20 0.00% Total revenues 1,430,371 0 347,752 (1,082,619) 24.31 % Expenditures 268 Appleway Trail - Evergreen to Sullivan 0 132 2,165 (2,165) 0.00% 304 CenterPlace West Lawn Phase 2 14,876 125 19,825 (4,949) 133.27% 305 CenterPlace Roof Repair 12,227 0 15,383 (3,156) 125.81% 314 Balfour Park Frontage Improvements 565,150 296,706 520,338 44,812 92.07% 315 Brown's Park 2020 Improvements 704,731 15,130 698,124 6,607 99.06% 316 Balfour Park Improvements - Phase 1 0 2,702 12,483 (12,483) 0.00% 328 Sullivan Park Waterline 152,858 4,466 5,689 147,169 3.72% 337 CP Great Room AV System Updates 25,350 0 36,951 (11,601) 145.76% 338 Loop Trail Project 0 2,094 2,228 (2,228) 0.00% Repair/replace siding at Mirabeau restroom 30,000 0 0 30,000 0.00% Total expenditures 1,505,192 321,354 1,313,185 192,007 87.24% Revenues over (under) expenditures (74,821) (321,354) (965,434) (1,274,626) Beginning fund balance 75,577 75,577 Ending fund balance 756 (889,856) #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest 3,100 54 540 (2,560) 17.42% Total revenues 3,100 54 540 (2,560) 17.42% Expenditures Transfers out - #312 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over (under) expenditures 3,100 54 540 (2,560) Beginning fund balance 842,964 842,964 Ending fund balance 846,064 843,504 Note: The fund balance includes $839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of $839,285.10. Page 14 P:\Finance\Finance Activity Reports\Council Monthly Reports\2021 \2021 10 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2021 CAPITAL PROJECTS FUNDS -continued Budget Year Elapsed = 2021 83.33% 2021 Budget Actual Actual through Budget October October 31 Remaining % of Budget #311 - PAVEMENT PRESERVATION FUND Revenues Transfers in - #001 991,843 0 743,882 (247,961) 75.00% Transfers in - #106 1,500,000 0 0 (1,500,000) 0.00% Transfers in - #301 827,278 0 0 (827,278) 0.00% Transfers in - #302 827,279 0 0 (827,279) 0.00% Avista Contribution 0 0 29,011 29,011 0.00% Grant Proceeds 0 0 0 0 0.00% Investment Interest 0 167 2,999 2,999 0.00% Total revenues 4,146,400 167 775,892 (3,370,508) 18.71% Expenditures Pre -Project GeoTech Services 50,000 0 0 50,000 0.00% Pavement Preservation 4,676,350 0 0 4,676,350 0.00% 285 Indiana Ave Pres - Evergreen to Sullivan 0 0 8,129 (8,129) 0.00% 286 Broadway Preservation: Havana to Fancher 0 0 281 (281) 0.00% 292 Mullan Preservation: Broadway -Mission 0 604,681 1,147,182 (1,147,182) 0.00% 309 Local Access Streets: Barker Homes 0 1,845 992 (992) 0.00% 314 Balfour Park Frontage Improvements 0 4,734 18,258 (18,258) 0.00% 320 Sullivan Preservation: Sprague-8th 0 5,027 5,157 (5,157) 0.00% 323 Evergreen Road Preservation Project 0 6,007 1,410,519 (1,410,519) 0.00% 325 2021 Local Access Streets: South Park Rd 0 1,275,455 1,367,276 (1,367,276) 0.00% 334 Sprague Avenue Preservation 0 7,962 11,891 (11,891) 0.00% 339 2022 Local Access Streets: Summerfield E 0 1,733 1,733 (1,733) 0.00% Total expenditures 4,726,350 1,907,444 3,971,418 754,932 84.03% Revenues over (under) expenditures (579,950) (1,907,277) (3,195,526) (4,125,440) Beginning fund balance 5,792,145 5,792,145 Ending fund balance 5,212,195 2,596,620 #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 11,126,343 11,126,343 11,126,343 0 100.00% Transfers in - #310 0 0 0 0 0.00% Investment Interest 100,000 1,123 5,591 (94,409) 5.59% Proceeds from Sale of Land 0 0 109,403 109,403 0.00% Total revenues 11,226,343 11,127,466 11,241,338 14,995 100.13% Expenditures Transfers out - #303 0 0 565,342 (565,342) 0.00% Transfers out - #309 718,008 0 2,033 715,975 0.28% Transfers out - #314 725,774 0 585 725,189 0.08% Land Acquisition 2,659,600 0 1,603,327 1,056,273 60.28% Total expenditures 4,103,382 0 2,171,287 1,932,095 52.91% Revenues over (under) expenditures 7,122,961 11,127,466 9,070,050 (1,917,100) Beginning fund balance 8,503,764 8,503,764 Ending fund balance 15,626,725 17,573,815 Page 15 P:\Finance\Finance Activity Reports\Council Monthly Reports\2021 \2021 10 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2021 CAPITAL PROJECTS FUNDS -continued Budget Year Elapsed = 2021 83.33% 2021 Budget Actual Actual through Budget October October 31 Remaining % of Budget #314 - RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Grant Proceeds Investment Interest Leasehold Excise Tax Transfers in - #302 Transfers in - #312 CenturyLink Contribution Miscellaneous Revenues Total revenues 11,508,819 27,408 201,721 (11,307,098) 1.75% 0 0 427 427 0.00% 0 0 0 0 0.00% 1,127,387 0 208,522 (918,865) 18.50% 725,774 0 585 (725,189) 0.08% 0 51,403 51,403 51,403 0.00% 0 1,500 14,771 14,771 0.00% 13,361,980 80,311 477,429 (12,884,551) 3.57% Expenditures 143 Barker Rd/BNSF Grade Separation 9,396,870 44,465 1,026,155 8,370,715 10.92% 223 Pines Rd Underpass 4,149,450 12,169 330,933 3,818,517 7.98% 311 Sullivan Rd./SR 290 Interchange Project 250,000 1,083 149,709 100,291 59.88% Total expenditures 13,796,320 57,717 1,506,797 12,289,523 10.92% Revenues over (under) expenditures (434,340) 22,593 (1,029,368) (25,174,074) Beginning fund balance 793,526 793,526 Ending fund balance 359,186 (235,842) #315 - TRANSPORTATION IMPACT FEES Revenues Transportation Impact Fees Investment Interest Total revenues Expenditures Transfers out 0 0 80,088 286,917 286,917 0.00% 18 78 78 0.00% 0 80,106 286,994 286,994 0.00% 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over (under) expenditures 0 80,106 286,994 286,994 Beginning fund balance 0 0 Ending fund balance 0 286,994 #316 - ECONOMIC DEVELOPMENT CAPITAL PROJECT FUND Revenues Transfers in - #312 Investment Interest 0 0 0 0 0 0.00% 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Fair & Expo Center Expansion 0 1,525 1,525 (1,525) 0.00% Total expenditures 0 1,525 1,525 (1,525) 0.00% Revenues over (under) expenditures 0 (1,525) (1,525) 1,525 Beginning fund balance 0 0 Ending fund balance 0 (1,525) Page 16 P:\Finance\Finance Activity Reports\Council Monthly Reports\2021 \2021 10 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2021 ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Budget Year Elapsed = 2021 83.33% 2021 Budget Actual Actual through Budget October October 31 Remaining % of Budget Revenues Stormwater Management Fees 1,900,000 42,370 1,279,796 (620,204) 67.36% Investment Interest 40,000 157 1,667 (38,334) 4.17% Miscellaneous Revenues 0 0 0 0 0.00% Total Recurring Revenues 1,940,000 42,528 1,281,462 (658,538) 66.05% Expenditures Wages / Benefits / Payroll Taxes 552,694 28,247 268,481 284,213 48.58% Supplies 14,750 1,164 12,731 2,019 86.31% Services & Charges 1,320,643 69,408 832,357 488,286 63.03% Intergovernmental Payments 45,000 0 20,916 24,084 46.48% Vehicle Rentals - #501 6,750 0 5,063 1,688 75.00% Total Recurring Expenditures 1,939,837 98,820 1,139,546 800,291 58.74% Recurring Revenues Over (Under) Recurring Expenditures 163 (56,292) 141,916 141,753 NONRECURRING ACTIVITY Revenues Grant Proceeds 100,000 0 95,000 (5,000) 95.00% Total Nonrecurring Revenues 100,000 0 95,000 (5,000) 95.00% Expenditures Capital - various projects 500,000 0 3,122 496,878 0.62% 292 Mullen Preservation: Broadway -Mission 0 0 7,940 (7,940) 0.00% 300 Pines & Mission Intersection Improvement 0 0 468 (468) 0.00% 309 Local Access Streets: Barker Homes 0 0 1,373 (1,373) 0.00% 314 Balfour Park Frontage Improvements 0 2,414 6,328 (6,328) 0.00% 325 2021 Local Access Streets: South Park Rd 0 163,757 164,009 (164,009) 0.00% Watershed Studies 100,000 0 20,987 79,013 20.99% Stormwater Comprehensive Plan 100,000 0 0 100,000 0.00% Total Nonrecurring Expenditures 700,000 166,171 204,228 495,772 29.18% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (600,000) (166,171) (109,228) 490,772 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (599,837) (222,463) 32,688 632,525 Beginning working capital 2,159,796 2,159,796 Ending working capital 1,559,959 2,192,485 Note: Work performed in the Stormwater Fund for preservation projects is for stormwater improvements that were bid with the pavement preservation work. #403 - AQUIFER PROTECTION AREA Revenues Spokane County 460,000 0 239,829 (220,171) 52.14% Grant Proceeds 2,122,045 0 57,182 (2,064,863) 2.69% Investment Interest 15,000 43 1,143 (13,857) 7.62% Total revenues 2,597,045 43 298,154 (2,298,891) 11.48% Expenditures Capital - various projects 2,378,109 549,232 1,776,763 601,346 74.71% Total expenditures 2,378,109 549,232 1,776,763 601,346 74.71% Revenues over (under) expenditures 218,936 (549,189) (1,478,609) (2,900,236) Beginning working capital 2,120,365 2,120,365 Ending working capital 2,339,301 641,756 Page 17 P:\Finance\Finance Activity Reports\Council Monthly Reports\2021 \2021 10 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2021 INTERNAL SERVICE FUNDS Budget Year Elapsed = 2021 83.33% 2021 Budget Actual Actual through Budget October October 31 Remaining % of Budget #501 - ER&R FUND Revenues Interfund vehicle lease - #001 31,300 0 23,475 (7,825) 75.00% Interfund vehicle lease - #101 10,250 0 7,688 (2,563) 75.00% Interfund vehicle lease - #101 (plow replace) 60,500 0 45,375 (15,125) 75.00% Interfund vehicle lease - #402 6,750 0 5,063 (1,688) 75.00% Transfers in - #001 (CenterPlace kitchen reserve) 36,600 0 27,450 (9,150) 75.00% Investment Interest 10,000 92 892 (9,108) 8.92% Total revenues 155,400 92 109,942 (45,458) 70.75% Expenditures Wages / Benefits / Payroll Taxes 0 497 23,178 (23,178) 0.00% Small tools & minor equipment 10,000 311 3,116 6,884 31.16% Equipment repair & maintenance 0 97 137 (137) 0.00% Vehicle purchase 130,000 0 33,161 96,839 25.51% Total expenditures 140,000 905 59,593 80,407 42.57% Revenues over (under) expenditures 15,400 (813) 50,349 (125,865) Beginning working capital 1,387,962 1,387,962 Ending working capital 1,403,362 1,438,311 #502 - RISK MANAGEMENT FUND Revenues Investment Interest Transfers in - #001 0 18 48 48 0.00% 425,000 0 318,750 (106,250) 75.00% Total revenues 425,000 18 318,798 (106,202) 75.01% Expenditures Auto & Property Insurance 425,000 0 365,384 59,616 85.97% Unemployment Claims 0 0 7,398 (7,398) 0.00% Total expenditures 425,000 0 372,782 52,218 87.71% Revenues over (under) expenditures 0 18 (53,983) (158,420) Beginning working capital 340,484 340,484 Ending working capital 340,484 286,501 Page 18 P:\Finance\Finance Activity Reports\Council Monthly Reports\2021 \2021 10 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2021 FIDUCIARY FUNDS #632 - PASSTHROUGH FEES & TAXES Revenues Passthrough Fees & Taxes Total revenues Expenditures Passthrough Fees & Taxes Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital Budget Year Elapsed = 2021 83.33% 2021 Budget Actual Actual through Budget October October 31 Remaining % of Budget 0 32,510 318,677 318,677 0.00% 0 32,510 318,677 318,677 0.00% 0 31,451 316,954 (316,954) 0.00% 0 31,451 316,954 (316,954) 0.00% 0 313 313 1,059 1,723 635,631 313 2,036 SUMMARY FOR ALL FUNDS Total of Revenues for all Funds Per Revenue Status Report Difference Total of Expenditures for all Funds Per Expenditure Status Report Difference 105,088,303 105,088,303 17,479,655 17,479,655 82,286,036 82,286,036 113,185,114 113,185,114 19,455,791 19,455,791 71,663,822 71,663,822 Total Capital expenditures (included in total expenditures) 34,839,586 3,734,636 15,878,478 Page 19 P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 10 31 CITY OF SPOKANE VALLEY, WA Investment Report For the Ten -Month Period Ended October 31, 2021 Beginning Deposits Withdrawls Interest Ending 001 General Fund 101 Street Fund 103 Trails & Paths 104 Tourism Facilities Hotel/Motel 105 Hotel/Motel 106 Solid Waste Fund 107 PEG Fund 108 Affordable & Supportive Housing 120 CenterPlace Operating Reserve 121 Service Level Stabilization Reserve 122 Winter Weather Reserve 301 Capital Projects 302 Special Capital Projects 303 Street Capital Projects Fund 309 Parks Capital Project 310 Civic Buildings Capital Projects 311 Pavement Preservation 312 Capital Reserve Fund 314 Railroad Grade Separation Projects 315 Transportation Impact Fees 316 Economic Development Capital Proj 402 Stormwater Management 403 Aquifer Protection Fund 501 Equipment Rental & Replacement 502 Risk Management 632 Passthrough Fees & Taxes "Local Government Investment Pool 11/17/2021 LGI P" NW Bank CD #2068 Banner CD #9161 Total Investments $ 78,841,625.14 $ 3,088,005.28 $ 2,006,011.49 $ 83,935,641.91 3,731,102.34 0.00 0.00 3,731,102.34 (5,400,000.00) 0.00 0.00 (5,400,000.00) 6,203.94 0.00 0.00 6,203.94 $ 77,178,931.42 $ 3,088,005.28 $ 2,006,011.49 $ 82,272,948.19 matures: 7/23/2022 rate: 0.50% 12/9/2021 0.40% Balance Earnings Current Period Year to date Budget $ 40,556,063.83 $ 3,292.70 886, 304.15 71.24 21, 825.85 1.75 2,657,632.80 213.63 1,057,791.09 85.03 1,724,104.99 138.59 166, 436.78 13.38 238,652.62 19.18 0.00 0.00 5, 500, 000.00 0.00 416,916.81 33.51 3,084,176.34 247.92 5,153,786.87 414.28 0.00 0.00 0.00 0.00 670,363.74 53.89 2, 081, 279.41 167.30 13, 966, 552.45 1,122.69 0.00 0.00 228, 084.88 18.33 0.00 0.00 1, 958, 220.13 157.41 533,885.03 42.92 1,143,177.76 91.89 227, 692.66 18.30 0.00 0.00 52,093.85 $ 500,000.00 297.62 4,000.00 15.67 200.00 1,998.34 24, 000.00 648.60 6,000.00 1,038.28 12, 000.00 126.85 0.00 143.96 0.00 0.00 0.00 0.00 0.00 114.32 1,900.00 2,016.44 25, 000.00 3,856.22 25, 000.00 216.66 0.00 19.66 0.00 539.90 3,100.00 2,998.91 0.00 5,591.38 100, 000.00 427.27 0.00 77.52 0.00 0.00 0.00 1,666.50 40, 000.00 1,142.99 15, 000.00 892.03 10, 000.00 48.42 0.00 0.00 0.00 $ 82,272,948.19 $ 6,203.94 $ 75,971.39 $ 766,200.00 Page 20 P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 10 31 CITY OF SPOKANE VALLEY, WA Sales Tax Receipts For the Ten -Month Period Ended October 31, 2021 Month Received 2020 2021 11/17/2021 Difference February 2,559,296.59 2,934,890.06 375,593.47 14.68% March 2,015,206.15 2,445,374.71 430,168.56 21.35% April 1,897,614.47 2,571,438.34 673,823.87 35.51% May 1,847,551.89 3,369,522.86 1,521,970.97 82.38% June 1,875,335.44 3,095,705.00 1,220,369.56 65.07% July 2,570,769.98 3,127,275.84 556,505.86 21.65% August 2,677,467.88 3,153,001.10 475,533.22 17.76% September 2,682,700.17 2,951,757.95 269,057.78 10.03% October 2,540,248.50 2,969,429.94 429,181.44 16.90% 20, 666,191.07 November 2, 731, 249.99 December 2,602,181.93 January 2,451,245.65 26,618,395.80 28,450,868.64 26,618,395.80 5,952,204.73 28.80% Sales tax receipts reported here reflect remittances for general sales tax, criminal justice sales tax and public safety tax. The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.9%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington State Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the total 8.9% tax rate to the agencies is as follows: - State of Washington 6.50% - City of Spokane Valley 0.85% - Spokane County 0.15% - Spokane Public Facilities District 0.10% * - Criminal Justice 0.10% - Public Safety 0.10% * 2.40% local tax - Juvenile Jail 0.10% * - Mental Health 0.10% * - Law Enforcement Communications 0.10% * - Spokane Transit Authority 0.80% * 8.90% Indicates voter approved sales taxes In addition to the .85% reported above that the City receives, we also receive a portion of the Criminal Justice and Public Safety sales taxes. The distribution of those taxes is computed as follows: Criminal Justice: The tax is assessed county -wide and of the total collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and the cities within the County. Public Safety: The tax is assessed county -wide and of the total collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. Page 21 P:\Finance\Finance Activity Reports\Tax Revenue\Sales Tax\2021\sales tax collections 2021 CITY OF SPOKANE VALLEY, WA Sales Tax Collections - September For the years 2012 through 2021 January February March April May June July August September 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 1,589,887 1,009,389 1,067,733 1,277,621 1,174, 962 1,290,976 1,302,706 1,299,678 1,383,123 1,671,269 1,133, 347 1,148, 486 1,358,834 1,320,449 1,389,802 1,424,243 1,465,563 1,466,148 1,677,887 1,170, 640 1,201,991 1,448,539 1,400,956 1,462,558 1,545,052 1,575,371 1,552,736 1,732,299 1,197, 323 1,235,252 1,462,096 1,373,710 1,693,461 1,718,428 1,684,700 1,563,950 1,863,225 1,316,682 1,378,300 1,640,913 1,566,178 1,641,642 1,776,653 1,746,371 1,816,923 1,992,273 1,369,740 1,389,644 1,737,933 1,564,119 1,751,936 1,935,028 1,877,899 1,946,689 2,078,412 1,536,252 1,564,282 1,926,551 1,762,119 1,871,077 2,053,961 1,980,940 2,019,198 2,240,908 1,648,657 1,549,275 1,955,470 1,946,112 2,067,987 2,232,342 2,121,051 2,223,576 2,253,852 1,776,898 1,687,355 1,627,596 1,651,937 2,291,842 2,368,495 2,393,597 2,258,489 2,615,326 2,185, 876 2,317, 671 3,029,090 2,768,743 2,795,920 2,804,930 2,623,934 2,627,997 11/12/2021 2020 to 2021 Difference 361,474 408,978 630,316 1,401,494 1,116, 806 504,078 436,435 230,337 369,508 ok 16.04% 23.02% 37.36% 86.11% 67.61 % 21.99% 18.43% 9.62% 16.36% Collected to date 11,396,075 12,378,141 13,035,730 13,661,219 14,746,887 15,565,261 16,792,792 17,985,378 18,310,061 23,769,487 5,459,426 29.82% October 1,358,533 1,439,321 1,594,503 1,618,821 1,822,998 1,898,067 2,005,836 2,134,985 2,431,920 0 November 1,349,580 1,362,021 1,426,254 1,487,624 1,652,181 1,768,817 1,925,817 2,064,504 2,317,685 0 December 1,323,189 1,408,134 1,383,596 1,441,904 1,664,983 1,856,989 1,918,411 2,019,895 2,178,815 0 Total Collections 15,427,377 16,587,617 17,440,083 18,209,568 19,887,049 21,089,134 22,642,856 24,204,762 25,238,481 23,769,487 Budget Estimate 14,210,000 15,250,000 16,990,000 17,628,400 18,480,500 19,852,100 20,881,900 22,917,000 21,784,000 25,200,000 Actual over (under) budg 1,217,377 1,337,617 450,083 581,168 1,406,549 1,237,034 1,760,956 1,287,762 3,454,481 (1,430,513) Total actual collections as a % of total budget 108.57% 108.77% 102.65% 103.30% 107.61 % 106.23% 108.43% 105.62% 115.86% n/a % change in annual total collected 3.89% 7.52% 5.14% 4.41% 9.21% 6.04% 7.37% 6.90% 4.27% n/a % of budget collected through September 80.20% 81.17% 76.73% 77.50% 79.80% 78.41% 80.42% 78.48% 84.05% 94.32% % of actual total collected through September 73.87% 74.62% 74.75% 75.02% 74.15% 73.81% 74.16% 74.31% 72.55% n/a Chart Reflecting History of Collections through the Month of September 25,000,000 September September • August 20,000,000 15,000,000 , ■July •June ■ • May ■ April 1111111111 10,000,000 .1 ■ ■ • March • February 5,000,000 0 _ •January 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Page 22 P:\Finance\Finance Activity Reports\Tax Revenue\Lodging Tax \2021 \105 hotel motel tax 2021 CITY OF SPOKANE VALLEY, WA Hotel/Motel Tax Receipts through - September Actual for the years 2012 through 2021 January February March April May June July August September Total Collections 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 11/12/2021 2020 to 2021 Difference 21,442 24,185 25,425 27,092 31,887 27,210 28,752 31,865 36,203 26,006 (10,197) (28.17%) 21,549 25,975 26,014 27,111 27,773 26,795 28,878 32,821 31,035 31,041 6 0.02% 25,655 27,739 29,384 32,998 34,330 31,601 31,906 40,076 37,395 30,536 (6,859) (18.34%) 52,130 40,979 48,246 50,455 52,551 52,242 57,664 59,117 24,959 44,476 19,517 78.20% 37,478 40,560 41,123 44,283 50,230 50,112 51,777 53,596 16,906 49,002 32,096 189.85% 43,971 47,850 52,618 56,975 55,060 60,637 62,048 73,721 28,910 66,262 37,352 129.20% 52,819 56,157 61,514 61,809 65,007 69,337 71,865 84,628 41,836 94,495 52,659 125.87% 57,229 63,816 70,384 72,697 73,700 76,972 79,368 91,637 49,772 101,171 51,399 103.27% 64,299 70,794 76,100 74,051 70,305 80,173 79,661 97,531 59,116 104,494 45,378 76.76% 376,572 398,056 430,807 447,471 460,843 475,079 491,919 564,992 326,132 547,483 221,351 67.87% October 43,699 43,836 45,604 49,880 55,660 56,631 61,826 77,932 50,844 0 November 39,301 42,542 39,600 42,376 46,393 47,090 52,868 59,252 39,694 0 December 30,432 34,238 33,256 41,510 33,478 37,180 40,363 41,675 26,573 0 Total Collections 490,004 518,672 549,267 581,237 596,374 615,980 646,976 743,851 443,243 547,483 Budget Estimate 430,000 490,000 530,000 550,000 580,000 580,000 580,000 600,000 346,000 346,000 Actual over (under) budg 60,004 28,672 19,267 31,237 16,374 35,980 66,976 143,851 97,243 201,483 Total actual collections as a % of total budget 113.95% 105.85% 103.64% 105.68% 102.82% 106.20% 111.55% 123.98% 128.10% n/a % change in annual total collected 7.08% 5.85% 5.90% 5.82% 2.60% 3.29% 5.03% 14.97% (40.41%) n/a % of budget collected through September 87.57% 81.24% 81.28% 81.36% 79.46% 81.91% 84.81% 94.17% 94.26% 158.23% % of actual total collected through September 76.85% 76.75% 78.43% 76.99% 77.27% 77.13% 76.03% 75.95% 73.58% n/a Chart Reflecting History of Collections through the Month of September 600,000 500,000 400,000 300,000 200,000 100,000 0 September if 4 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 September • August ■ July ■ June • May ■ April • March • February ■ January Page 23 P:\Finance\Finance Activity Reports\Tax Revenue\REET\2021\301 and 302 REET for 2021 CITY OF SPOKANE VALLEY, WA 1st and 2nd 1/4% REET Collections through September Actual for the years 2012 through 2021 January February March April May June July August September Collected to date 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 46,359 56,115 71,730 86,537 111,627 124,976 101,049 106,517 63,517 56,898 155,226 72,172 90,377 116,165 139,112 128,921 117,150 174,070 61,192 67,049 81,724 105,448 198,870 106,676 208,199 172,536 152,323 96,141 103,508 165,868 236,521 165,748 347,421 217,375 202,525 179,849 104,446 83,583 220,637 205,654 192,806 284,897 248,899 231,200 178,046 153,661 124,514 282,724 169,060 202,734 248,768 449,654 472,420 187,348 239,437 146,892 310,562 218,842 646,397 277,424 302,941 261,626 259,492 120,809 199,209 193,913 347,528 263,171 465,044 327,636 300,312 335,824 212,512 242,927 203,774 197,928 258,784 329,801 234,040 365,838 381,224 277,311 283,644 497,974 470,818 380,346 426,592 408,246 666,645 471,991 11/22/2021 2020 to 2021 Difference 64,799 40,717 294,200 272,890 121,562 96,791 174,206 300,807 90,767 30.49% 16.76% 144.38% 137.87% 46.97% 29.35% 74.43% 82.22% 23.81% 768,426 1,050,091 1,154,016 1,714,956 1,750,170 2,290,883 2,663,613 2,553,446 2,426,828 3,883,567 1,456,739 60.03% October 238,095 117,806 123,505 128,833 253,038 207,895 584,792 225,216 381,163 0 November 104,886 78,324 172,227 129,870 186,434 229,800 263,115 319,161 370,449 0 December 74,300 75,429 117,682 157,919 164,180 278,995 288,912 235,726 479,586 0 Total distributed by Spokane County 1,185,707 1,321,650 1,567,429 2,131,578 2,353,822 3,007,573 3,800,432 3,333,549 3,658,026 3,883,567 Budget estimate 875,000 975,000 1,100,000 1,400,000 2,000,000 2,000,000 3,000,000 2,800,000 2,000,000 2,000,000 Actual over (under) budget 310,707 346,650 467,429 731,578 353,822 1,007,573 800,432 533,549 1,658,026 1,883,567 Total actual collections as a % of total budget 135.51% 135.55% 142.49% 152.26% 117.69% 150.38% 126.68% 119.06% 182.90% n/a % change in annual total collected 23.22% 11.47% 18.60% 35.99% 10.43% 27.77% 26.36% (12.28%) 9.73% n/a % of budget collected through September 87.82% 107.70% 104.91% 122.50% 87.51% 114.54% 88.79% 91.19% 121.34% 194.18% % of actual total collected through September 64.81% 79.45% 73.62% 80.45% 74.35% 76.17% 70.09% 76.60% 66.34% n/a Chart Reflecting History of Collections through the Month of September 4,500,000 4,000,000 3,500,000 3,000,000 1 2,500,000 2,000,000 - 1,500,000 1,000,000 500,000 0 September 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 • September • August ■ July • June • May • April • March • February ■ January age 24 P:\Finance\Finance Activity Reports\Debt Capacity\2021\debt capacity 2021 CITY OF SPOKANE VALLEY, WA Debt Capacity 3/22/2021 2020 Assessed Value for 2021 Property Taxes 11,553,065,482 Voted (UTGO) Nonvoted (LTGO) Voted park Voted utility 1.00% of assessed value 1.50% of assessed value 2.50% of assessed value 2.50% of assessed value Maximum Outstanding Remaining Debt as of Debt ok Capacity 12/31/2020 Capacity Utilized 115,530,655 173,295,982 288,826,637 288,826,637 866,479,911 0 115,530,655 11,120,000 162,175,982 0 288,826,637 0 288,826,637 11,120,000 855,359,911 0.00% 6.42% 0.00% 0.00% 1.28% 2014 LTGO Bonds Road & LTGO Bonds Period Street 2016 LTGO Grand Ending CenterPlace Improvements Total Bonds Total 12/1/2014 Bonds 12/1/2015 Repaid 12/1/2016 12/1/2017 12/1/2018 12/1/2019 12/1/2020 225,000 175,000 185,000 190,000 230,000 255,000 290,000 135,000 125,000 130,000 130,000 135,000 140,000 140,000 360,00 300,00 315,000 320,000 365,000 395,000 430,000 0 0 75,000 150,000 155,000 160,000 165,000 360,000 300,000 390,000 470,000 520,000 555,000 595,000 1,550,000 935,000 2,485,000 705,000 3,190,000 12/1/2021 320,000 145,000 465,000 170,000 12/1/2022 350,000 150,000 500,000 175,000 12/1/2023 390,000 155,000 545,000 180,000 12/1/2024 430,000 0 430,000 185,000 12/1/2025 465,000 0 465,000 195,000 12/1/2026 505,000 0 505,000 900,000 12/1/2027 395,000 0 395,000 '05,000 12/1/2028 300,000 0 300,000 15,000 12/1/2029 245,000 0 245,000 2'0,000 12/1/2030 225,000 0 225,000 2. ,000 Bonds 12/1/2031 180,000 0 180,000 23.,000 Remaining 12/1/2032 130,000 0 130,000 246,000 12/1/2033 165,000 0 165,000 250,000 12/1/2034 0 0 0 260, 1 00 12/1/2035 0 0 0 270,000 12/1/2036 0 0 0 280,0 0 12/1/2037 0 0 0 290,0 0 12/1/2038 0 0 0 305,00 12/1/2039 0 0 0 315,00 12/1/2040 0 0 0 330,000 12/1/2041 0 0 0 340,000 12/1/2042 0 0 0 355,000 12/1/2043 0 0 0 365,000 12/1/2044 0 0 0 375,000 12/1/2045 0 0 0 390,000 635,000 675,000 725,000 615,000 660,000 705,000 600,000 515,000 465,000 450,000 415,000 370,000 415,000 260,000 270,000 280,000 290,000 305,000 315,000 330,000 340,000 355,000 365,000 375,000 390,000 4,100, 000 450,000 4,550,000 6,570,000 11,120,000 5,650,000 1,385,000 7,035,000 7,275,000 14, 310, 000 Page 25 P:\Finance\Finance Activity Reports\Tax Revenue\MVFT\2021\motor vehicle fuel tax collections 2021 CITY OF SPOKANE VALLEY, WA Motor Fuel (Gas) Tax Collections - For the years 2012 through 2021 January February March April May June July August September 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 159,607 135,208 144,297 153,546 144,670 159,827 160,565 164,050 171,651 146,145 145,998 135,695 156,529 151,595 167,479 155,348 173,983 195,397 152,906 148,118 131,247 156,269 156,850 161,965 157,805 172,308 173,299 152,598 145,455 140,999 157,994 156,259 164,872 168,205 186,277 174,505 163,918 163,037 145,537 167,304 171,829 157,737 177,427 177,567 194,640 150,654 164,807 138,205 168,000 174,211 174,838 177,019 195,780 184,342 162,359 175,936 139,826 168,796 193,986 144,308 194,267 205,438 180,874 148,530 181,823 131,009 144,080 185,669 175,985 169,733 195,107 180,605 152,686 170,461 146,280 90,589 130,168 128,359 138,932 136,633 195,550 143,576 150,882 117,784 141,080 175,706 156,670 163,103 185,516 178,022 Collected to date 1,393,421 1,428,169 1,410,767 1,447,164 1,518,996 1,527,856 1,565,790 1,512,541 1,289,658 1,412,339 October 153,022 133,441 160,539 161,520 166,369 163,780 158,062 162,187 160,272 0 November 162,324 164,303 165,871 181,771 176,178 194,814 199,282 196,240 175,980 0 December 138,223 142,140 141,298 153,338 152,787 154,298 148,960 155,728 119,282 0 Total Collections 1,846,990 1,868,053 1,878,475 1,943,793 2,014,330 2,040,748 2,072,094 2,026,696 1,745,192 1,412,339 Budget Estimate 1,905,800 1,868,900 1,866,400 1,867,700 2,013,400 2,048,900 2,061,100 2,039,500 1,715,000 1,808,700 Actual over (under) budg (58,810) (847) 12,075 76,093 930 (8,152) 10,994 (12,804) 30,192 (396,361) Total actual collections as a % of total budget 96.91 % 99.95% 100.65% 104.07% 100.05% 99.60% 100.53% 99.37% 101.76% n/a % change in annual total collected (0.58%) 1.14% 0.56% 3.48% 3.63% 1.31% 1.54% (2.19%) (13.89%) n/a % of budget collected through September 73.11% 76.42% 75.59% 77.48% 75.44% 74.57% 75.97% 74.16% 75.20% 78.09% % of actual total collected through September 75.44% 76.45% 75.10% 74.45% 75.41% 74.87% 75.57% 74.63% 73.90% n/a Chart Reflecting History of Collections through the Month of September 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 September 11/12/2021 2020 to 2021 Difference ok (9,110) (5.97%) (19,579) (11.49%) (28,496) (19.48%) 50,491 55.74% 45,538 34.98% 28,311 22.06% 24,171 17.40% 48,883 35.78% (17,528) (8.96%) 122,681 9.51% 1 1 September II August ■ July • June • May • April • March • February ■ January 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Page 26 P:\Finance\Finance Activity Reports\Tax Revenue\Telephone Tax\2021\telephone utility tax collections 2021 CITY OF SPOKANE VALLEY, WA Telephone Utility Tax Collections - September For the years 2012 through 2021 January February March April May June July August September 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 193,818 261,074 234,113 229,565 227,469 234,542 226,118 228,789 227,042 217,478 216,552 223,884 214,618 129,270 293,668 213,078 211,929 210,602 210,777 205,953 208,206 206,038 210,010 210,289 205,651 205,645 199,193 177,948 212,845 174,738 214,431 187,856 187,412 190,984 185,172 183,351 182,167 173,971 177,209 171,770 174,512 170,450 174,405 171,909 170,476 162,734 163,300 162,536 157,285 161,506 156,023 157,502 150,644 155,977 130,196 164,060 158,416 146,519 149,434 150,780 147,281 148,158 141,290 136,615 132,538 138,727 126,455 135,704 129,602 130,723 127,303 128,018 123,292 121,596 121,938 120,016 118,018 117,905 120,922 112,351 91,866 7,399 155,911 100,566 83,109 94,864 85,948 86,834 85,251 87,391 11/18/2021 2020 to 2021 Difference ok (115,893) (94.00%) 34,315 28.22% (21,372) (17.53%) (36,907) (30.75%) (23,154) (19.62%) (31,957) (27.10%) (34,088) (28.19%) (27,100) (24.12%) (4,475) (4.87%) Collected to date 2,062,530 1,931,079 1,861,762 1,714,737 1,566,869 1,427,507 1,336,134 1,185,685 1,047,904 787,273 (260,631) (24.87%) October 225,735 205,559 183,767 183,739 166,784 153,075 142,925 127,214 90,272 0 November 225,319 212,947 213,454 175,235 166,823 151,208 139,209 125,027 88,212 0 December 221,883 213,097 202,077 183,472 168,832 161,115 140,102 126,226 92,242 0 Total Collections 2,735,467 2,562,682 2,461,060 2,257,183 2,069,308 1,892,905 1,758,370 1,564,152 1,318,630 787,273 Budget Estimate 3,000,000 2,900,000 2,750,000 2,565,100 2,340,000 2,000,000 1,900,000 1,600,000 1,521,000 1,000,000 Actual over (under) budg (264,533) (337,318) (288,940) (307,917) (270,692) (107,095) (141,630) (35,848) (202,370) (212,727) Total actual collections as a % of total budget 91.18% 88.37% 89.49% 88.00% 88.43% 94.65% 92.55% 97.76% 86.69% n/a % change in annual total collected (8.24%) (6.32%) (3.97%) (8.28%) (8.32%) (8.52%) (7.11 %) (11.05%) (15.70%) n/a % of budget collected through September % of actual total collected through September 68.75% 66.59% 67.70% 66.85% 66.96% 71.38% 70.32% 74.11% 68.90% 78.73% 75.40% 75.35% 75.65% 75.97% 75.72% 75.41% 75.99% 75.80% 79.47% n/a Chart Reflecting History of Collections through the Month of September 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 2012 2013 2014 September • 2015 2016 2017 2018 2019 ■ 2020 2021 September August ■ July ■ June ■ May ■ April ■ March ■ February MR January Page 27