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2022, 09-27 Formal Meetingl AgendaAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT Tuesday, September 27, 2022 6:00 p.m. Remotely via ZOOM Meeting and In Person at 10210 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting NOTE: In response to Governor Inslee's announcement reopening Washington under the "Washington Ready" plan, members of the public may attend Spokane Valley Council meetings in -person at City Hall at the address provided above, or via Zoom at the link below. Members of the public will be allowed to comment in -person or via Zoom as described below. Public comments will only be accepted for those items noted on the agenda as "public comment opportunity." If making a comment via Zoom, comments must be received by 4:00 pm the day of the meeting. Otherwise, comments will be taken in -person at the meeting in Council Chambers, as noted on the agenda below. • Sign up to Provide Oral Public Comment at the Meeting via Calling -In • Submit Written Public Comment Prior to the Meeting • Join the Zoom WEB Meeting CALL TO ORDER INVOCATION: Pastor Brad Bruszer of Genesis Church PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE, BOARD, LIAISON SUMMARY REPORTS MAYOR'S REPORT PROCLAMATION: Fire Prevention Week GENERAL PUBLIC COMMENT OPPORTUNITY Ill: This is an opportunity for the public to speak on any subject except agenda action items, as public comments will be taken on those items where indicated. Please keep comments to matters within the jurisdiction of the City Government. This is not an opportunity for questions or discussion. Diverse points of view are welcome but please keep remarks civil. Remarks will be limited to three minutes per person. To comment via zoom: use the link above for oral or written comments as per those directions. To comment at the meeting in person: speakers may sign in to speak but it is not required. A sign -in sheet will be provided in Council Chambers. Whether in person or via zoom, speakers should indicate if they want to speak at General Public Comment Opportunity [1] or [2] and may only speak at one or the other, but not both. NEW BUSINESS: 1. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of Claim Vouchers on September 27, 2022, Request for Council Action Form: $632,927.24 b. Approval of Payroll for Pay Period ending September 15, 2022: $469,744.17 Council Agenda: September 27, 2022 Page 1 of 2 c. Approval of Council Meeting Minutes of September 6, 2022, Study Session d. Approval of Council Meeting Minutes of September 13, 2022, Formal Meeting 2. First Reading Ordinance 22-020 Street Vacation STV 2022-0002, Cameo Lofts — Lori Barlow [no public comment; public hearing previously held] 3. Motion Consideration: Grant Opportunity: Water Quality Combined Funding Program — Adam Jackson [public comment opportunity] 4. Motion Consideration: Expo Center LTAC Award Modification — Erik Lamb, Mike Basinger [public comment opportunity] 5. Motion Consideration: Use of Coronavirus Local Fiscal Recovery Funds for Gang Task Force Funding — Chief Ellis, Erik Lamb [public comment opportunity] GENERAL PUBLIC COMMENT OPPORTUNITY 121: This is an opportunity for the public to speak on any subject except agenda action items, as public comments will be taken on those items where indicated. Please keep comments to matters within the jurisdiction of the City Government. This is not an opportunity for questions or discussion. Diverse points of view are welcome but please keep remarks civil. Remarks will be limited to three minutes per person. To comment via zoom: use the link above for oral or written comments as per those directions. To comment at the meeting in person: speakers may sign in to speak but it is not required. A sign -in sheet will be provided in Council Chambers. Whether in person or via zoom, speakers should indicate if they want to speak at General Public Comment Opportunity [1] or [2] and may only speak at one or the other, but not both. ADMINISTRATIVE REPORT: 6. SCOPE Presentation — Chris Conway SCOPE Director 7. SVPD Update — Chief Ellis 8. Fire Dept Monthly Report — Chief Soto 9. Capital Reserve Fund 312 — Chelsie Taylor 10. Solid Waste Management Plan Consultant Agreement - Bill Helbig 11. Advance Agenda — Mayor Haley INFORMATION ONLY (will not be reported or discussed): 12. Department Monthly Reports CITY MANAGER COMMENTS ADJOURNMENT Council Agenda: September 27, 2022 Page 2 of 2 S4kii jUalley. It rocCamation City of i's.pollane Wazfjington Fire Jrebentton neck WHEREAS, Fire Prevention Week was established to commemorate the Great Chicago Fire tragedy of 1871 that killed hundreds of people, left thousands homeless and burned more than 2,000 acres; and in 1911 the National Fire Protection Association sponsored the first National Fire Prevention Day as a means to observe the anniversary and keep the public informed about the importance of fire prevention; and WHEREAS, The City of Spokane Valley is committed to ensuring the safety and security of all those living in and visiting our state, as fire is a serious public safety concern locally and nationally, and homes are the locations where people are at greatest risk from fire; and WHEREAS, Home fires killed more than 2,580 people in the United States in 2020, according to the National Fire Protection Association® (NFPA®), and .fire departments in the United States responded to 356,500 home fires; and WHEREAS, Smoke alarms sense smoke well before a human can, alerting people to danger in the event of a fire, in which people may have as little as two minutes to escape safely; and working smoke alarms cut the risk in half, of dying in home fires, and residents who have planned and practiced a home fire escape plan are more prepared and will therefore be more likely to survive a fire; and WHEREAS, Spokane Valley residents should make sure their smoke and carbon monoxide alarms meet the needs of their family members, including those with sensory or physical disabilities; and should be sure everyone in the home understands the sounds of the alarms and knows how to respond and have planned and practiced a home .fire escape in order to be well prepared and therefore, be more likely to survive a fire; and WHEREAS, Spokane Valley's first responders are dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education; and we know that residents are responsive to public education measures so they will be able to take personal steps to increase their safety from fire, especially in the home; and WHEREAS, The 2022 Fire Prevention WeekTM theme, "Fire won't wait. Plan your escape.TM " effectively serves to remind us it is important to have a home fire escape plan. NOW, THEREFORE, I, Pam Haley, Mayor of the City of Spokane Valley, on behalf of the Spokane Valley Councilmembers, do hereby proclaim the week of October 9 through 15, 2022, as Fire Prevention Week throughout this city, and I urge all the people of Spokane Valley to plan and practice a home fire escape for Fire Prevention Week 2022, and to support the many public safety activities and efforts of the Spokane Valley Fire Department, serving the residents of Spokane Valley. Dated this 27th day of September, 2022. Pam Haley, Mayor CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 27, 2022 Department Director Approval: Check all that apply: ® consent ❑ old business ❑ new business AGENDA ITEM TITLE: Approval of the Following Vouchers: II public hearing VOUCHER LIST 09/08/2022 09/08/2022 09/13/2022 09/15/2022 VOUCHER NUMBERS 57729-57752 57753-57772 9664-9686 (park refunds) 57773-57801, wire 17788390 GRAND TOTAL: TOTAL AMOUNT 262,253.20 26,848.91. 2,801.00 341,024.13 $632,927.24 #001 - General Fund 001.011.000. 001.013.000. 00I.013.015. 001.016.000. 001.016.016. 001.018,013. 001.018.014. 001.018.016 001.018.017. 001.033.000. 001.033.033. 001.033.034. 001.040.000. 001.040.041. 001.040.042.558. 001.040.042.565. 001.040.043. 001.040.044. 001.076.000. 001.076.300. 001.076.301. 001.076.3 02. 001.076.304. 001.076.305. 001.090.000.511. 001.090.000.514. 001.090.000.517. 001.090.000.518. 001.090.000.519. 001.090.000.550. Explanation of Fund Numbers found on Voucher Lists City Council City Manager Legal Public Safety Precinct Shared Expenses Deputy City Manager Finance Human Resources Information Technology Facilities Administration Facilities — City Hall Facilities — Other Community/Public Works -Administration Engineering Economic Development Housing/Homeless Services Building Planning Parks & Rec—Administration Parks & Rec-Maintenance Parks & Rec-Recreation Parks & Rec- Aquatics Parks & Rec- Senior Center Parks & Rec-CenterPlace General Gov't- Council related General Gov't -Finance related General. Gov't -Employee supply General Gov't- Centralized Serv. General Gov't -Other Services General Gov't -Natural & Eco. 001.090.000.560. 001.090.000.594. 001.090.000.595. General Gov't -Social Services General Gov't -Capital Outlay General Gov't-Roads/Streets Capital Other Funds: 101 — Street Fund 103 — Paths & Trails 104 — Tourism Facilities 105 — Hotel/Motel Tax 106 — Solid Waste 107 — PEG Fund 108 — Affordable & Supplemental Housing Sales Tax 120 — CenterPlace Operating Reserve 121— Service Level Stabilization Reserve 122 — Winter Weather Reserve 204 — Debt Service 301 — REET 1 Capital Projects 302 — REET 2 Capital Projects 303 — Street Capital Projects 309 — Parks Capital Grants 310 — Civic Bldg. Capital Projects 311 — Pavement Preservation 312 — Capital Reserve 314 — Railroad Grade Separation Projects 315 — Transportation Impact Fees 316 —Economic Development Capital Projects 402 — Stormwater Management 403 — Aquifer Protection Area 501 —Equipment Rental & Replacement 502 —Risk Management 632 — Passthrough Fees & Taxes RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed. separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vchlist 09/0812022 9:39:47AM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice FundlDept 57729 9/8/2022 003076 AMSDEN, ERICA 57730 9/8/2022 000322 CENTURYLINK 57731 918/2022 001888 COMCAST 57732 9/8/2022 000508 CONOCOPHILLIPS FLEET 57733 9/8/2022 002604 DELL FINANCIAL SERVICES LLC 57734 9/8/2022 000246 EAST SPOKANE WATER DIST#1 57735 9/8/2022 007465 ELEVATIONS; ACHILDREN'S EXPENSES 001.040.041.543 835E 8-14-2022 4465 8/26-9125/22 4668 8/17-9/16/22 83476477 81400607 81400608 81400609 81400610 81400611 81400612 81400613 81400614 81400615 81400616 81400617 81400618 AUGUST 2022 2022 #2 2022 #3 FINAL 57736 9/8/2022 003274 EXCHANGE PUBLISHING LLC 652885 001.076.000.576 001,090,000.518 001.076.305.575 001.033.000.518 001.090.000.548 001.090.000.548 001.090.000.548 001.090.000.548 001.090.000,548 001.090.000.548 001.090.000.548 001.090.000.548 001.090.000.548 001.090.000.548 001.090.000, 548 001.090.000.548 402,402,000.531 001.090.000.560 001,090,000.560 001.011.000.511 DescriptionlAccount Amount EXPENSE REIMBURSEMENT 67.50 Total: 67.50 2022 PHONE SVCS: ACCT 509-Z14-002 Total : INTERNET & PHONE CITY HALL INTERNET & PHONE: CENTERPLACE Total : AUGUST 2022 FLEET FUEL BILL Total : COMPUTER LEASE: 001-8922117-022 COMPUTER LEASE: 001-8922117-011 COMPUTER LEASE: 001-8922117-012 COMPUTER LEASE: 001-8922117-013 COMPUTER LEASE: 001-8922117-014 COMPUTER LEASE: 001-8922117-015 COMPUTER LEASE: 001-8922117-016 COMPUTER LEASE: 001-8922117-017 COMPUTER LEASE: 001-8922117-018 COMPUTER LEASE: 001-8922117-019 COMPUTER LEASE: 001-8922117-020 COMPUTER LEASE: 001-8922117-021 Total : WATER CHARGES Total : 2022 EDSS GRANT REIMBURSEMENT: 2022 EDSS GRANT REIMBURSEMENT Total : 552.27 552.27 373.78 371.15 744.93 3,423.99 3,423.99 423.88 806.78 256.18 986.55 142.27 176.38 409.19 487.31 651.56 52.66 638.80 503.76 5,545.32 5,024.64 5,024.64 2,855.00 822.00 3,677.00 LEGAL PUBLICATION 35.55 Total : 35.55 Page: 1 vchlist 09108/2022 9:39:47AM Voucher List Spokane Valley Page: 2 Bank code: apbank Voucher Date Vendor Invoice 57737 9/812022 008726 INTERMAX NETWORKS 57738 9/8/2022 006729 JAKT FOUNDATION 57739 9/8/2022 008910 KAWAGOYE, AKIKO 57740 9/8/2022 007323 MIOVISION TECHNOLOGIES INC 57741 9/8/2022 008963 MORSE, JEFF 57742 9/8/2022 008691 ODP BUSINESS SOLUTIONS LLC 57743 9/8/2022 008586 PACIFIC OFFICE AUTOMATION 57744 9/8/2022 007730 ROYAL BUSINESS SYSTEMS 57745 9/8/2022 004535 SHRED -IT USA LLC 57746 9/812022 000001 SPOKANE CO TREASURER 57747 9/8/2022 000405 SPOKANE VALLEY PARTNERS 57748 9/8/2022 002597 TWISTED PAIR ENTERPRISES LLC 212739 2022 #1 FINAL EXPENSES 56980 57285 EXPENSES 262313798001 262313798002 264187053001 362502 IN176482 8002256748 AUGUST 2022 8-2022 HHAA GRANT 8312022 Fund/Dept Description/Account Amount 001.090.400.518 VOICE SERVICES 559.92 Total : 559.92 105.000.000.557 2022 LTAX GRANT REIMBURSEMENT# Total : 001.040.041.543 EXPENSE REIMBURSEMENT 101.042.000.542 101.042.000.542 Total : TRAFFIC COUNT MIOVISION LICENSES FOR INDIANA M. 001.040.041.543 EXPENSE REIMBURSEMENT 001.018.017.518 001.018.017.518 001.018.014.514 001.018.014.514 001.040.043.558 001.090.000.518 001.016.000.512 001.040.042.565 001.011.000.511 OPERATING SUPPLIES: IT OPERATING SUPPLIES: IT OFFICE SUPPLIES: FINANCE COPIER COSTS: FINANCE AUGUST 2022 COPIER COSTS DOCUMENT DESTRUCTION SPOKANE COUNTY SERVICES HHAA GRANT 8-2022 Total : Total : Total: Total : Total : Total : Total : Total : 30,000.00 30,000.00 54.69 54.69 345.00 5,717.25 6,062.25 51.68 51.68 29.47 17.41 124.28 171.16 81.30 81.30 204.95 204.95 330.30 330.30 187,780.42 187,780.42 7,644.85 7,644.85 BROADCASTING COUNCIL MTGS 972.00 Page: 2 24 Vouchers in this report vchlist Voucher List Page: 3 09/08/2022 9:39:47AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept DescriptionlAccount Amount Total : 972.00 57748 9/8/2022 002597 002597 TWISTED PAIR ENTERPRISES LLC (Continued) 57749 9/8/2022 000167 VERA WATER & POWER AUGUST 2022 101.042.000.542 UTILITIES: AUGUST 2022 5,295.85 Total : 5,295.85 57750 9/8/2022 000087 VERIZON WIRELESS 9913786514 001.076.302.576 AUGUST 2022 CELL PHONE/DEVICE CI 2,656.36 Total : 2,656.36 57751 9/8/2022 007147 YOUNGS, MITCH EXPENSES 001.040.041.543 EXPENSE REIMBURSEMENT 105.90 Total : 105.90 57752 9/8/2022 001885 ZAYO GROUP LLC 2022090003578 001.090.000.518 NETWORK INFRASTRUCTUREACCES: 297.81 2022090005522 001.090.000.518 INTERNET SERVICES 646.50 2022090025710 001.090.000.518 NETWORK INFRASTRUCTUREACCES: 266.06 Total : 1,210.37 24 Vouchers for bank code : apbank Bank total : 262,253,20 Total vouchers : 262,253.20 Page: 3 vchlist 09108/2022 2:13:24PM Bank code : apbank Voucher Date Vendor Voucher List Spokane Valley Invoice Fund/Dept 57753 9/8/2022 000197 ACRANET 57754 9/8/2022 007136 AMAZON CAPITAL SERVICES INC 57755 9/8/2022 004046 AMERICAN ONSITE SERVICES 57756 9/8/2022 001770 CONSOLIDATED SUPPLY CO 57757 9/8/2022 006443 CRA1G GOODWIN PHOTOGRAPHY 57758 9/8/2022 008959 CUVALA, LAUREN 57759 9/8/2022 003717 DURHAM SCHOOL SERVICES LP 57760 9/8/2022 001253 GORDON THOMAS HONEYWELL 57761 9/8/2022 001002 M & LSUPPLY CO INC 57762 9/8/2022 008493 MATTOX, SARAH 57763 9/8/2022 004850 NAVIA BENEFIT SOLUTIONS, HRA PLAN 57764 9/8/2022 001860 PLATT ELECTRIC SUPPLY Page: 1 Description/Account Amount 21182 001.018.016.518 1 K9F•M HWM-QY47 477762 477764 S010999062.001 531 July 2022 91918723 91918724 91919023 August 2022 1042 S100500028.001 EXPENSES 10512073 3E86768 001.040.043.558 001.076.300.576 001.076.300.576 001.033.034.518 001.040.042.558 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 001.011.000.511 001.033.034.518 001.018.014.514 001.018.016.518 001.076.305.575 EMPLOYEE BACKGROUND CHECKS 74.00 Total: 74.00 OFFICE SUPPLIES: BLDG Total : PORTABLE RESTROOM: MIRABEAU SF PORTABLE RESTROOM: CENTERPLAC Total : REPAIR & MAINTENANCE SUPPLIES: V Total PHOTOGRAPHY SERVICES Total : OUTDOOR YOGA CLASS INSTRUCTIOI Total: TRANSPORTATION FOR SUMMER DAY TRANSPORTATION FOR SUMMER DAY TRANSPORTATION FOR SUMMER DAY Total : GOVERNMENTAL AFFAIRS SERVICES Total : REPAIR & MAINTENANCE SUPPLIES: F Total EXPENSE REIMBURSEMENT Total : FLEX SPENDING ADMINISTRATION Total : 105.04 106.04 279.00 248.00 527.00 8.03 8.03 2,887.50 2,887.50 89.25 89.25 541.76 541.76 1,285.62 2,369.14 5,486.25 5,486.25 120.49 120.49 20.00 20.90 416.00 416.00 BATTERIES: CENTERPLACE 212.03 Page: vchlist 09/08/2022 2:13:24PM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept 57764 9/8/2022 001860 001860 PLATT ELECTRIC SUPPLY 57765 9/8/2022 008960 ROJAS, MANNRRIQUE 57766 9/8/2022 008947 RONALD LEE WOOD 57767 9/8/2022 007096 SCHINDLER ELEVATOR CORP 57768 9182022 000065 STAPLES ADVANTAGE 57769 9/8/2022 008558 THE HOME DEPOT PRO 57770 9/8/2022 008067 TK LANDSCAPE & LAWN SVCS LLC 57771 9/8/2022 007996 TRANSPORTATION SOLUTIONS 57772 9/8/2022 004961 ZOME INC 20 Vouchers for bank code : apbank 20 Vouchers in this report (Continued) BLD-2022-1109 295774 8106029425 3516501007 3516501018 3516501020 3516501021 703221044 3706 18896 ZDM-78091 001.040.043.322 001.013.015.515 001.033.033.518 001.013.000.513 001.040.043.558 001.040.043.558 001.040.043.558 001.033.033.518 001.033.033.518 001.013.015.515 001.076.305.575 DescrIptionfAccount Amount Total: 212.03 PERMIT REFUND: BLD-2022-1109 459.11 Total: PROFESSIONAL SERVICES: ALL-INCLL Total: ELEVATOR MAINTENANCE: CITY HALL Total:, OFFICE SUPPLIES: CITY MANAGER OFFICE SUPPLIES: BLDG, PLANNING, OFFICE SUPPLIES: BLDG CREDIT RE OFFICE SUPPLIES: BLDG Total : JANITORIAL SUPPLIES: CITY HALL Total_ LAWN SERVICE: PRECINCT & CITY HA Total PROFESSIONAL SERVICES Total LANYARDS WITH CENTERPLACE LOGI Total Bank total 459.11 165.00 165.00 2,648.42 2,648.42 113.50 104.02 144.31 -144.31 217.52 7.49 7.49 2,847.19 2,847.19 7,917.29 7,917.29 271.16 271.16 26,848.91 Total vouchers : 26,848.91 Page: `1ti vchlist Voucher List Page: 1 0911312022 7:54:O1AM Spokane Valley Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 9664 9/13/2022 008949 ALVAREZ, KENNETH PARK REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEADC 75.00 Total : 75.00 9665 9/1312022 008950 APQS PARK REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 109 52.00 Total : 52.00 9666 9/13/2022 001520 BURNETT, NANCY PARK REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEADC 75.00 Total : 75.00 9667 9/13/2022 008951 CHRISP, MYLISA PARK REFUND 001.237.10.99 DEPOSIT REFUND: TERRACE VIEW 75.00 Total: 75.00 9668 9/13/2022 008828 COOK, JESSICA PARK REFUND 001.237.10.99 REISSUE DEPOSIT REFUND: GREAT R 210.00 Total : 210.00 9669 9/13/2022 008512 D.R. HORTON PARKS REFUND 001.237.10.99 REISSUE DEPOSIT REFUND: ROOM 2C 52.00 Total: 52.00 9670 9/13/2022 008952 DAMON, GABRIEL PARK REFUND 001.237.10.99 DEPOST REFUND: VALLEY MISSION F 75.00 Total: 75_00 9671 9/13/2022 007438 INLAND NORTHWEST CAMARO CLUB PARK REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEADC 300.00 Total: 300.00 9672 9/13/2022 008368 JONES, JACQUI PARK REFUND 001.237.10.99 SHELTER/DEPOSIT REFUND: DISCOVE 155.00 Total : 155.00 9673 9/13/2022 008953 KELLER, PAULA PARK REFUND 001.237.10.99 DEPOSIT REFUND: BROWNS PARK GF 75.00 Total: 75.00 9674 9/13/2022 007836 LILJEGREN, DEL PARK REFUND 001.237.10,99 DEPOSIT REFUND: VALLEY MISSION F 75.00 Total : 75.00 9675 9/13/2022 008329 MACKAY, KRISTIN PARK REFUND 001.237.10.99 REISSUE#2 SWIM LESSON REFUND: I 15.00 Total : 15.00 9676 9/13/2022 008725 MCCALLAM, KEVAN PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREENACRES PAF 75.00 Page: C.J vchlist Voucher List Page: 2 09/13/2022 7:54:01AM Spokane Valley Bank code : pk-ref Voucher Date Vendor Invoice Fund(Dept Description/Account Amount 9676 9/13/2022 008725 MCCALLAM, KEVAN (Continued) PARK REFUND 001.237.10.99 DEPOSIT REFUND: VALLEY MISSION F 75.00 Total : 150.00 9677 9/13/2022 003952 NELSON, JERRY PARK REFUND 001.237.10.99 DEPOSIT REFUND: VALLEY MISSION F 75.00 Total ; 75.00 9678 9/13/2022 008962 NIKOLAYCHUK, PETER PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM/WE 500.00 Total: 500.00 9679 9113/2022 007911 NORTH 40 OUTFITTERS PARK REFUND 001.237.10.99 DEPOSIT REFUND: TERRACE VIEW 75.00 Total : 75.00 9680 9/13/2022 008954 ONTIVEROS, APRIL PARK REFUND 001.237.10.99 DEPOSIT REFUND; EDGECLIFF PARK 75.00 Total : 75.00 9681 9113/2022 008961 REILLO, BEVERLY PARK REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 109 52.00 Total : 52.00 9682 9/13/2022 008955 RUSHING, BECCA PARK REFUND 001.237.10.99 SHELTER/DEPOSIT REFUND: DISCOVE 115.00 Total : 115.00 9683 9/13/2022 008956 THOMPSON, ROBERT PARK REFUND 001.237.10.99 DEPOSIT REFUND: TERRACE VIEW 75.00 Total : 75.00 9684 9/13/2022 008957 THURBER, KATHY PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREENACRES 75.00 Total : 75.00 9685 9/13/2022 008449 WALTERS, CHRISSY PARK REFUND 001.237.10.99 REISSUE DEPOSIT REFUND: MIRABEP 75.00 Total : 75.00 9686 9/13/2022 007534 WESTERN DANCE ASSOC. PARK REFUND 001.237.10.99 DEPOSIT REFUND: SULLIVAN PARK 300.00 Total : 300.00 23 Vouchers for hank code : pk-ref Bank total : 2,801.00 23 Vouchers in this report Total vouchers : 2,801.00 Page: vchlist 0911512022 9:58:51AM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept 57773 9/15/2022 003078 ALLWEST TESTING & ENGINEERING 26312 57774 9/15/2022 007135 AMAZON CAPITAL SERVICES INC 57775 9/15/2022 000683 DAVID EVANS &ASSOCIATES 57776 9/15/2022 007673 DIBBLE ENGINEERS INC 57777 9/15/2022 002920 DIRECTV INC 57778 9/15/2022 008139 E & H ENGINEERING INC 57779 9/15/2022 002157 ELJAY OIL COMPANY 57780 9/15/2022 007740 EVERGREEN STATE TOWING LLC 57781 9/15/2022 003274 EXCHANGE PUBLISHING LLC 57782 9/15/2022 005458 FISHER, JARED 57783 9/15/2022 000007 GRAINGER 1 HWD-XXD6-9JTK 1QYJ-XV3K-CDW1 517016 33724 051738547X220905 SV-RW1220802 0934864 4332245 67276 652888 653833 654644 EXPENSES 9421667628 9421667636 9421667644 303.000.205.595 001.040.041.543 001.040.041.543 303.000.205.595 001,000,322.518 101.042.000.543 001.040.041.558 101.000.000.542 001.040.041.543 303.000.318.595 001.000.322.518 001.011.000,511 001.011.000.511 001.040.041.543 402.402.000.531 402.402.000.531 402.402.000.531 Description/Account Amount 0205 SPRAGUEIBARKER INTERSECT[C 19,103.00 Total : 19,103.00 SMALL TOOLS/MINOR EQUIPMENT SMALL TOOL/MINOR EQUIPMENT Total : 0205-ON CALL TRAFFIC SERVICES Total : CITY HALL STRUCTURAL REVIEW Total : CABLE SERVICE FOR MAINTENANCE Total TRAINING VISIT Total : BULK OIL: SNOW FLEET FUEL FOR MAINTENANCE SHOP VEHII Total : 0318: TOWING SERVICES CIP 0322: RFQ REQUEST GRANT PROPOSAL REQUEST GRANT PROPOSAL EXPENSE REIMBURSEMENT REPAIR & MAINT. SUPPLIES REPAIR & MAINT. SUPPLIES REPAIR & MAINT. SUPPLIES Total : Total : Total : 20.88 16.96 37.84 430.48 430.48 1,076.25 1,076.25 86.24 86.24 1,574.70 1,574.70 550.16 1,794.90 2,345.06 2,180.00 2,180.00 56.88 33.75 33.75 124.38 77.58 77.58 22.46 44.95 44.95 Page: vchlist 09115/2022 97.58:51 AIVI Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice FundlDept 57783 9/15/2022 000007 000007 GRAINGER 57784 9115/2022 008730 INLAND NORTHWEST PRECAST LLC 57785 9/15/2022 000070 INLAND POWER & LIGHT CO 57785 9/15/2022 000388 IRVIN WATER DIST. #6 57787 9/16/2022 007881 LIVELYS FIRE EXTINGUISHER SERV 57788 9/15/2022 000132 MODERN ELECTRIC WATER CO 57789 9115/2022 000662 NATL BARRICADE & SIGN CO 57790 9/15/2022 001546 NORCO INC 57791 9/15/2022 008798 NORTH FORK ENTERPRISES LLC 57792 9/15/2022 004621 OREILLYAUTOMOTIVE STORES INC 57793 9/15/2022 008840 PARK SPOKANE NC LLC 57794 9/15/2022 005049 PEDERSON, MICHAEL ROY (Continued) 2267 AUGUST 2022 AUGUST 2022 0662 20608362 212580 212711 35701523 35711450 PAY APP 1 2862-201363 2862-201967 SEPTEMBER 2022 402.402.000.531 101.042.000.542 001.076.300.576 501.000.000.548 001.033.034.518 303.000.205.595 101.043.000.542 402.402.000.531 402.402.000.531 303.000.318.595 101.042.000.542 001.040.043.558 402.402.000,531 AUGUST 2022 101.042.000.542 Description/Account Amount Total : 112.38 SMALL TOOLS/MINOR EQUIPMENT 908.04 Total : 908.04 UTILITIES: AUGUST 2022 Total; UTILITIES: PARKS AND CPWAUGUST : Total: FIRE EXTINGUISHER SERVICE Total: WHITE ELEPHANT UTILITIES: FINAL BI Total : CIP 0205: CONSTRUCTION/TRAFFIC C REPAIR & MAINT. SUPPLIES Total : SAFETY EQUIPMENT EQUIPMENT RENTAL: WELDER Total : 0318- WILBUR SIDEWALK PROJECT Total : VEHICLE REPAIR & MAINT. SUPPLIES: VEHICLE REPAIR & MAINT. SUPPLIES: Total : COMMON AREA CHARGES: CITY HALL Total: 508.77 508.77 372.82 372.62 111.73 111.73 37.37 37.37 205.82 26.14 231.96 48.19 81.68 129.87 74,423.82 74,423.82 93.35 64.55 157.90 242.03 242.03 DEAD ANIMAL REMOVAL 1,425.00 Total : 1,425.00 Page: vchlist 09/1512022 9:58:51AM Voucher List Spokane Valley Page: 3 Sank code : apbank Voucher Date Vendor Invoice FundJDept 57795 9/15/2022 008690 POMPS TIRE SERVICE INC 57796 9/15/2022 005968 PRECISE MRM LLC 57797 9/15/2022 002520 RWC GROUP 57798 9/15/2022 005503 SALT DISTRIBUTORS INC, 57799 9/15/2022 000709 SENSKE LAWN & TREE CARE INC. 57800 9/15/2022 003458 TRAFFIC SAFETY SUPPLY CO 57801 9115/2022 000038 WASTE MANAGEMENT OF SPOKANE 17788390 9/2/2022 000001 SPOKANE CO TREASURER 30 Vouchers for bank code : apbank 30 Vouchers in this report 1860000880 200-1038525 XA106039083:01 4687 13230090 13230096 INV051323 0076482-1518-9 AUGUST 2022 101.042.000.542 402.402.000.531 101.000.000.542 101.000.000.542 101.342.000.542 402.402 000.531 101.042.000.542 402.402.000.531 001.016.000.512 DescriptionlAccount Amount ROAD SERVICE 446.09 Total : 446.09 DATA PLAN Total : VEHICLE REPAIR & MAINT. SUPPLIES: Total : ICE KICKER SALT (BLUE) Total : 895 CONTRACT MAINTENANCE 895 CONTRACT MAINTENANCE Total : COSV STATE ROUTE SIGN REPLACME Total :: VACTORING WASTE AUGUST 2022 Total : SPOKANE COUNTY SERVICES 299.75 299.75 177.04 177.04 31, 845.29 31,845.29 531.43 7,154.22 7,685.65 2,656.02 2,656.02 4,436.65 4,436.65 187,780.42 Total: 187,780.42 Bank total : 341,024.13 Total vouchers : 341,024.13 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: Sept 27, 2022 Department Director Approval: Check all that apply: ® consent ❑ old business ['new business ['public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Payroll for Pay Period Ending September 15, 2022 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: BUDGET/FINANCIAL IMPACTS: Employees Council Total Gross: $ 395,593.24 $ - $ 395,593.24 Benefits: $ 74,150.93 $ - $ 74,150.93 Total payroll $ 469,744.17 $ - $ 469,744.17 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT MINUTES City of Spokane Valley City Council Study Session Meeting Tuesday, September 6, 2022 Deputy Mayor Higgins called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in Council Chambers, and also remotely via Zoom meeting. Attendance: Councilmembers Rod Higgins, Deputy Mayor Tom Hattenburg, Councilmember Laura Padden, Councilmember Brandi Peetz, Councilmember Ben Wick, Councilmember Arne Woodard, Councilmember Staff John Hohman, City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Manager Chelsie Taylor, Finance Director Dave Ellis, Police Chief Tony Beattie, Sr. Deputy City Attorney Bill Helbig, Community & Public Works Dir. Adam Jackson, Planning/Grants Engineer Absent: Mike Basinger, Economic Development Dir. Pam Haley, Mayor John Whitehead, Human Resources Director Christine Bainbridge, City Clerk ROLL CALL: City Clerk Bainbridge called roll; all Councilmembers were present except Mayor Haley. It was moved by Councilmember Woodard, seconded and unanimously agreed to excuse Mayor Haley. APPROVAL OF AGENDA: It was moved by Councilmember Woodard, seconded, and unanimously agreed to approve the amended agenda. PROCLAMATIONS: (1) 9-1-1 Emergency Telephone Systems Day; (2) Patriot Day Councilmember Woodard read the Emergency Telephone Systems Day Proclamation; and Deputy Mayor Higgins read the Patriot Day proclamation. ACTION ITEMS: 1. Motion Consideration: Attorney general's Opioid Settlement Agreement — Tony Beattie It was moved by Councilmember Woodard and seconded to approve the Allocation Agreement for the Distributors Washington Settlement and authorize the City Manager to .finalize and execute the same. Attorney Beattie gave a brief re -cap of the settlement agreement. Deputy Mayor Higgins invited public comment; no comments were offered. Vote by acclamation: in favor: unanimous; opposed: none. Motion carried. 2. Motion Consideration: Expo center, Department of Commerce Scope Change John Hohman NON -ACTION ITEMS: 3. Homeless Program Update — Eric Robison Housing and Homeless Coordinator Robison introduced Homeless Outreach Officer, Officer Pratt, and Ms. Amanda Boyer, the Homeless Outreach Specialist for Spokane Valley Partners. In going through the PowerPoint slides, Mr. Robison noted that there were no Point -in -time counts last year, but the chart shows the trends; he mentioned the unsheltered survey showing 74% of the people residing in Spokane County prior to becoming homeless, and that 13% of the homeless people lived in Spokane Valley; he mentioned the data collection and that about 3% of respondents reported having some sort of income. Concerning the Police Department stats, Officer Pratt said that the information includes about eight months of data; he also went over some of the challenges including an increasing caseload; said that he is the only officer for towing of vehicles and enforcement of properties in Spokane Valley, and that there is a lot being done with sparse Council Meeting Minutes, Study Session: 09-06-22 Page 1 of 4 Approved by Council: DRAFT resources. Ms. Boyer added that other challenges include no parking at the treatment centers, and that bringing pets into a shelter is usually not permitted, which means one more barrier; she added that affordable housing is a huge barrier even with those getting a small salary of about $950 a month, and there are no resources to help pay rent in Spokane. Mr. Robison also noted for the men's shelter, there are time constraints of when to enter and leave and that people cannot stay within two blocks of the shelter all day, which presents a problem of what people do with their belongings; he also said that he is working with the Chamber of Commerce to develop information on resources to hand out to businesses so they can better understand what to do if they experience homelessness on their property; and Officer Pratt finished their presentation with the accomplishments so far this year for just this team. There was discussion about having more information on our website with Mr. Robison stating that he monitors the inquiries; funds we contribute via the recording fee we pay to have documents recorded; that the time is coming up for people to apply for those HHAA (Homeless Housing and Assistance Act) funds again, and that the current Request for Proposals includes the need to spend more time in Spokane Valley; mention from Mr. Hohman of continued discussions with WSDOT and mention of a large homeless camp on the Department of Natural resources property near Mirabeau, and that work is in progress to get that resolved as soon as possible. Mr. Hohman added that staff is following the policy direction Council has to treat all equally, and that we are working to get all issues resolved as quickly as possible regardless of who owns the property. Councilmember Woodard also discussed the HCDAC (Spokane Housing and Community Development Committee) application for funding process, and said that if there is a Spokane Valley issue, our representatives don't get to vote on that as it is deemed a conflict of interest. Mr. Hohman stated that staff plans to bring a discussion to Council on the recording fees and contracting for beds within the next few months, and Mr. Lamb noted staff is working to get further input on our action plan. 4. Potential Grant Opportunity: Electrification of Transportation Systems, Clean Energy Fund 5 — Adam Jackson Mr. Jackson went over the information contained in his Request for Council Action form concerning the potential grant opportunity for the electrification of transportation systems grant, which program is funded from the state's Clean Energy Fund and is intended to support eligible entities' participation in the state's clean energy transition by funding projects for early state transportation market electrification adoption and planning; and that tonight he seeks Council consensus for staff to submit a Phase 2 application and that staff would return to Council for a motion consideration to apply for funding if appropriate. Mr. Hohman added that there is a lot of push from the state and federal level for electrification of vehicles, but there is a lot unknown to show if this transition will be practical and mentioned the concern with the electrical network; he suggested we might want to look at variety of things that needs to be addressed before moving forward with this grant application; he also noted there is probably a bigger picture to consider including electrical companies that would need to support inventory and capacity. After further brief discussion, including mention of several unknown factors, there was unanimous Council consensus that staff not apply for this grant. 5. Potential Grant Opportunity: Water Quality Combined Funding Program — Adam Jackson Mr. Jackson explained about the potential grant opportunity through the State Department of Ecology; of the funding programs available and asking for Council consensus that staff pursue this grant opportunity and return to Council with a proposed list of project applications, including estimated costs. There was Council consensus for staff to proceed. 6. Proposed Amendments to Spokane Valley Municipal Code (SVMC) 3.46, Consulting Services Agreements — Cary Driskell City Attorney Driskell gave a brief explanation of the proposed amendment to SVMC chapter 3.46 concerning the amount for contracts for services, and some edits on the exception to selection processes language. There was Council consensus to bring this forward for an ordinance first reading. Council Meeting Minutes, Study Session: 09-06-22 Page 2 of 4 Approved by Council: DRAFT 7. Proposed Amendments to SVMC 3.47 Relating to Purchase of Goods — Cary Driskell City Attorney Driskell went over the suggested edits to SVMC chapter 3.47 concerning purchase of goods, equipment and supplies, most as a result of the significant increase in the cost of such goods. There was Council consensus to bring this forward for an ordinance first reading. 8. Proposed Amendments to SVMC 2.35.010 Relating to Audit Officer Responsibilities — Cary Driskell City Attorney Driskell mentioned that the only suggested change to SVMC 2.35.010 is to change the auditing officer from having to perform all duties according to state statute, to having the auditing officer be responsible for ensuring compliance of those duties. There was Council consensus to bring this forward for an ordinance first reading. 9. Capital Reserve Fund #312 Reserves — Chelsie Taylor, John Hohman Referring to the spreadsheet showing the allocation of 2022 General Fund Transfers to Capital Reserve Fund #312, Finance Director Taylor explained some of the figures, including the $950,000 which had been proposed for the Expo center, which is now proposed for Balfour Park; and the $4.5 million for City Hall repairs, as well as the $200,000 for City Hall basement improvements. Discussion included Councilmember Wick's mention of surface treatment and the idea of a pilot program, and whether $1 million would be sufficient. Mr. Hohman explained that he would not recommend that much; that he would be hesitant to gamble that $1.5 million street wear fee as we need to be careful with those funds and agreed a pilot program is a good idea. Councilmember Wick also mentioned the snowplow replacement program and of the idea of buying four now and putting some capital upfront; and he also mentioned the Fitness Court idea for perhaps the Appleway Trail. Mr. Hohman remarked about the pre -manufactured restroom for Balfour Park and that perhaps this is an opportunity to order that; said it would be a supplemental budget item. Councilmember Peetz said she has no problem with the items discussed, and supports the $200,000 for basement improvement; that there is space for showers and lockers and feels the staffs health should be a priority; and agreed with the idea of discussing the snowplow replacement program. There was also discussion about the City Hall repairs and of not wanting to short that fund. Mr. Hohman said if Council would like a surface treatment pilot program, he and Director Taylor said staff can do that and bring that back shortly. Councilmember Woodard said he feels the City Hall repair money is a must and to perhaps add funds to a pilot program; but feels that it is more economical to pay for employees to join a gym rather than have a weight room here; that he prefers to go with a pilot program, and concerning the City Hall repairs, we already know we will find other things that need repair. City Manager Hohman said staff will bring back a list of items for further detailed discussion; adding that for the City Hall basement, the plumbing and venting is already installed, and there is some workout equipment which was donated by staff, so we are not using City funds for that workout area. 10. Advance Agenda — Mayor Haley Councilmember Woodard said he would like a report on the requirements for street scaping that is publicly owned; he mentioned trees blocking business signs, and said he would like to see what the regulations are within our Code and perhaps there is a need for modification. Mr. Hohman said he will look into the development code and perhaps include an informational item in an upcoming agenda packet. Councilmember Wick mentioned the National Fitness Campaign and having them come give a presentation on their Fitness Campaign, which includes building outside fitness courts in parks. At least four Councilmembers agreed to scheduling such a presentation. 11. Council Comments — Mayor Haley There were no additional Council comments. 12. City Manager Comments — John Hohman Mr. Hohman had no additional comments. Council Meeting Minutes, Study Session: 09-06-22 Page 3 of 4 Approved by Council: DRAFT It was moved by Councilmember Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:51 p.m. ATTEST: Pam Haley, Mayor Christine Bainbridge, City Clerk Council Meeting Minutes, Study Session: 09-06-22 Page 4 of 4 Approved by Council: Draft MINUTES City of Spokane Valley City Council Regular Formal Meeting Tuesday, September 13, 2022 Mayor Haley called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in Council Chambers, and also remotely via Zoom meeting. Attendance: Councilmembers Pam Haley, Mayor Rod Higgins, Deputy Mayor Tim Hattenburg, Councilmember Laura Padden, Councilmember Ben Wick, Councilmember Arne Woodard, Councilmember Absent: Councilmember Peetz Staff Erik Lamb, Deputy City Manager Cary Driskell, City Attorney Tony Beattie, Sr. Deputy City Attorney Chelsie Taylor, Finance Director Bill Helbig, Community & Public Works Dir. Mike Basinger, Economic Development Dir. John Whitehead, Human Resources Director Dave Bottelli, Parks, Rec & Facilities Director Dave Ellis, Police Chief Virginia Clough, Legislative Policy Coordinator Christine Bainbridge, City Clerk INVOCATION: Standing in for Pastor Dan Shields, Pastor Zak Sommers of Valley Real Life Church gave the invocation. PLEDGE OF ALLEGIANCE Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present except Councilmember Peetz. It was moved by Councilmember Wick, seconded and unanimously agreed to excuse Councilmember Peetz. Mayor Haley announced that there will be an executive session at the end of tonight' s meeting. APPROVAL OF AGENDA It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS Councilmember Wick: said he was appointed to the MRSC (Municipal Research and Services Center) Board of Directors; attended the Ela Tastes & Tea Market ribbon cutting and the Wal-Mart ribbon cutting for their recent renovation; went to the Interstate Fair which started last Friday with the focus on youth, and he thanked Les Schwab and Country Store for their donations and support; said the FMSIB (Freight Mobility Strategic Investment Board) continues working on prioritization of projects and said the Board will be meeting in Spokane Valley this Friday. Councilmember Woodard: said he had meetings throughout the community and with businesses over the last two weeks. Councilmember Hattenburg: said he also attended the Wal-Mart ribbon cutting and mentioned their several donations to nonprofit organizations; said the STA (Spokane Transit Authority) Planning and Development Committee is wrapping up the design plans for the Division Connects, which will open once the North/South Corridor is completed. Councilmember Padden: reported that there will be several events upcoming through the Chamber of Commerce, including a New Talent at Hiring Summit/workshop for businesses on how to find and keep talent; mentioned a forum to talk about upcoming school programs and how to adjust to fulfill workplace needs; said they do not support the Washington tax proposal on sweetened drinks; and said she went to the Council Meeting Minutes, Formal: 09-13-2022 Page 1 of 6 Approved by Council: Draft Associated Builders and Contractors event and said it was nice to see business members of the community and hear their exchange of ideas. Deputy Mayor Higgins: reported that he attended the Gonzaga School of Medicine's dedication of their new building, said it establishes an important position for us in the medical field and is a beautiful facility. He said that he participated in the SRTC (Spokane Regional Transportation Council) monthly meeting where they discussed the Safe Streets for All Program which includes a grant opportunity which is a discretionary program with over $5 billion in funds over the next five years, and to be eligible, the applicant must have an adopted action plan, and said awards will be based on estimated costs with an expected minimum $200,000 for all applicants, and an expected maximum of $5 million for Metropolitan Planning Organizations such as SRTC; said if SRTC is awarded funds, the City of Spokane, City of Spokane Valley and Spokane County have each agreed to contribute toward the required local match; and SRTC will use their reserve funds to make up the remainder of any required match if there is still some after the three entities put in their match; and if awarded funds, SRTC will serve as the project manager and work in collaboration with the project team, and will develop a Request for Proposal for consultant support; said that there is a uniform list of transportation priorities over the past nine months, and SRTC staff have conducted a transportation discussion series gathering input from its committees and the board to help identify any new criteria that should be used to evaluate projects for inclusion in its 2023 unified list; the staff has combined board and committee input to provide a draft to discuss at this and next month's SRTC meetings; said there is a draft Transportation Improvement Program for 2023-2026, there was a first discussion of that TIP by the Board and the Transportation Technical Committee and Transportation Advisory Committee received a written copy in their August meeting packets, and on September 1, the draft TIP document was released for a 30-day public comment period. Deputy Mayor Higgins said he also attended a fundraiser for the Healing Lodge of the Seven Nations and said that tribal support is very impressive; that they are dedicated to having their youth stay clean and off drugs and alcohol, and apparently they are doing a fine job; and that he also attended the grand re -opening of the Spokane Valley Wal-Mart. MAYOR'S REPORT Mayor Haley said she has no report, but said that she did throw out the first pitch at the Spokane Indians game. PROCLAMATION: Constitution Week After Mayor Haley read the proclamation for Constitution Week, it was accepted with thanks from Janet Ulbright and other members of the Daughters of the American Revolution. GENERAL PUBLIC COMMENT OPPORTUNITY 111: After Mayor Haley explained the process, she invited public comments. Mr. Bruce Agnew, [via zoom]: said he is the director of Regional Infrastructure Accelerator for the Pacific NW Economic Region, a consortium of five northwest states; said they were awarded a grant from the USDOT to help accelerate important projects of national significance; said they hired two individuals, retired from BNSF Railroad who met with our City's Grant Engineer Adam Jackson, and provided some technical assistance as the City worked on the Pines Road Project; said he is here tonight to extend congratulations on our City receiving the $22 million federal grant for this project; and offered his continuing assistance as a liaison with the USDOT to see if there are way they can help facilitate and/or expediate the project's construction. Ms. Pam Marlow, Spokane Valley [via zoom]: said now that Hometown Suites has been cleaned up, that she is wondering if the Police could do the same with Eagle Point Apaitnients; said Chief Ellis told her he thought City Attorney Driskell was going to write a letter to the owners, but said that hasn't happened yet; said a man was shooting up heroin on the sidewalk the other day, and someone stole mail out of her neighbor's mailbox; said she wants someone from legal to contact her to try to get this cleaned up. Mr. Dan Allison, Spokane Valley: suggested including a diagram in the next edition of the City's View, about how to navigate through a round -about; also suggested including rules for who has the right-of-way on four-way stops. Ms. John Harding, Spokane Valley: said he has deep concerns about Council's lack of trust in our citizens; Council Meeting Minutes, Formal: 09-13-2022 Page 2 of 6 Approved by Council: Draft said this is the fifth week with no opportunity for general public comment; said actions items are fine but sometimes people don't know what the item involves; thinks it would be good to have people give their opinion on various issues, and said he wants citizens to be able to collaborate. 1. PUBLIC HEARING: #1 - 2023 Budget — Budget Revenues, Includes Property Taxes — Chelsie Taylor Mayor Haley opened the public hearing at 6:26 p.m. Finance Director Taylor mentioned there were a few changes since the August 30 presentation, with those changes in blue font in the accompanying documents; she went through the PowerPoint discussing the estimated revenues and expenditures, FTE counts, general fund revenues and expenditures, other funds such as motor vehicle fuel tax and Real Estate Excise tax (REET), grant revenues, and funding challenges. Mayor Haley invited public comment. Mr. John Harding, Spokane Valley: said Council needs to listen to some of the chief economists around this country and anything we are planning in the near future may be null and void; that it is time to wake up and start planning about the minimum of things we need to get by. Mr. Dan Allison, Spokane Valley: said he doesn't like the 1% property tax; that citizens elected Council who said that forever they would say no to that; said it doesn't need to happen and the City should do what it started out to do without a property tax increase. There were no further comments and Mayor Haley closed the public hearing at 6:41 p.m. 2. PUBLIC HEARING: TPA (Tourism Promotion Area) Formation — Erik Lamb Mayor Haley opened the public hearing at 6:41 p.m. Deputy City Manager Lamb went over some of the background leading up to tonight's agenda item, including Council's vote to terminate our City's participation in the Regional TPA, which takes effect December 31, 2022; he went over the per room assessment, allowed uses, and processes as well as the proposed timeline should this pass, of January 1, 2023 for the beginning of fee collection for 2023 distribution. Mr. Lamb also mentioned the hiring of Johnson Consulting to assist in how best to use the TPA funds towards marketing. Mayor Haley invited public comment. Dr. Mamie Rorholm with the Spokane Valley Performing Arts Center: she expressed her support of the Spokane Valley TPA and mentioned the successful season she has experienced with the theater, with guests coming in from over 50 miles away; said she feels they will have a large impact on tourism and in the region; and said it would be wonderful to have the Spokane Valley TPA in place. Mr. Grant Guinn, owner of Tru by Hilton Hotel: said he supports the petition to establish the Spokane Valley TPA; of the 16 hotels, 11 supported the petition; said he worked for weeks to encourage fellow hoteliers to sign the petition and that he is optimistic that the lodging community will work together to support our city in special events, trade shows, etc.; said he encourages Council to listen to the lodging community; and to create a well thought-out plan in the best interests of our area and not focus on any one specific project. There were no other public comments and Mayor Haley closed the public hearing at 6:56 p.m. 3. First Reading Ordinance 22-016, TPA Formation — Erik Lamb After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Higgins and seconded to advance the ordinance to a second reading. As a public hearing on this was just held, no comments were solicited. Vote by acclamation: in favor: unanimous; opposed: none. Motion carried. ADMINISTRATIVE REPORT: 4. Spokane County Property Tax Process — Erik Lamb; Chelsie Taylor; Spokane Co. Assessor Tom Konis Deputy City Manager Lamb introduced Mr. Tom Konis, Spokane County Assessor, to talk about the functions of this office and how those valuation assessments are set. Mr. Konis explained that everything they do is dictated by laws and policies, and Washington State Constitution Article 7 stipulates that all properties be treated the same; he mentioned some of the other things his office does such as property segregations, combining or splitting lots and that they assign the parcel numbers; they handle senior and disabled persons exemptions which limit is set by the legislature at $40,000; he said that amount is adjusted Council Meeting Minutes, Formal: 09-13-2022 Page 3 of 6 Approved by Council: Draft every five years and the next adjustment will be in 2025; said he is working with the legislatures to have that figure increased; said they follow current market conditions but don't push the market; that it is based on sales that have transpired, so if the market goes down, they will change values downward; he said things have slowed down but prices are not dropping yet; he mentioned his office is responsible for 55 different taxing districts with 183 tax code areas made up of property and all those things serviced by them; said the biggest issue as taxpayers is how we are funding schools; that 55% goes to schools and 46% are toward issues voted upon, and he reminded everyone of the McCleary decision on funding schools. A question arose about taxes paid by apartments, and Mr. Konis said that apartments are taxed unless they qualify as HUD or Section 8; said there is a larger percentage paid in multifamily then in single family houses and added that the Department of Revenue dictates the level of tax exemption. To clarify, Councilmember Woodard asked if it is possible to have, for example, a 200 unit low income or section 8 apartment complex have a property tax rate a fraction of what other are paying, and Mr. Konis confirmed that is correct. Finance Director Taylor then went over the TCA (tax code area) Analysis included in the Council packet, with charts showing what taxes are paid to the County, that the largest contributors are East Valley School District (voted) at 28%, Spokane Valley Fire District at 25%, and state school at 24%, with the City of Spokane Valley's at 9% in one scenario, and 8% in another. NEW BUSINESS: 5. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of Claim Vouchers on September 13, 2022, Request for Council Action Form: $5,357,473.14 b. Approval of Payroll for Pay Period ending August 31, 2022: $664,768.91 c. Approval of Motion to Set Budget Hearing for October 11, 2022 d. Approval of Council Meeting Minutes of August 23, 2022, Formal Meeting e. Approval of Council Meeting Minutes of August 30, 2022, Study Session It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve the Consent Agenda. 6. First Reading Ordinance 22-017 Amending SVMC 3.46 — Cary Driskell After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Higgins and seconded to suspend the rules and adopt Ordinance 22-017. After Mr. Driskell gave a brief explanation of the proposed changes, Mayor Haley invited public comments. No comments were offered. Vote by acclamation: in favor: unanimous; opposed: none. Motion carried. 7. First Reading Ordinance 22-018 Amending SVMC 3.47 — Cary Driskell After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Higgins and seconded to suspend the rules and adopt Ordinance 22-018. After Mr. Driskell gave a brief explanation of the proposed changes, Mayor Haley invited public comments. No comments were offered. Vote by acclamation: in favor: unanimous; opposed: none. Motion carried. 8. First Reading Ordinance 22-019 Amending SVMC 2.35.010 — Cary Driskell After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Higgins and seconded to advance ordinance 22-019 to a second reading. Mr. Driskell explained the proposed change, which he said is just a housekeeping amendment. Councilmember Woodard asked if there is any reason not to suspend the rules and adopt tonight, and Mr. Driskell said that is up to Council's discretion. Mayor Haley invited public comments. Mr. John Harding, Spokane Valley: he commented about a previous Proposition 1 for an emergency preparedness communication plan which required citizen oversight, but did not have any comments about the proposed changes to the ordinance. There were no other public comments. Vote by acclamation: in favor: unanimous; opposed: none. Motion carried. 9. Motion Consideration: Tyler Technologies Contract Approval — Chelsie Taylor It was moved by Deputy Mayor Higgins and seconded to authorize the City Manager to finalize and execute Council Meeting Minutes, Formal: 09-13-2022 Page 4 of 6 Approved by Council: Draft an Agreement with Tyler Technologies, Inc. in an amount of $678,363 plus applicable sales taxes for the conversion, implementation, and software licensing services for financial management software. After Finance Director Taylor went over the background of this item, Mayor Haley invited public comments. No comments were offered. Vote by acclamation: in favor: unanimous; opposed: none. Motion carried. 10. Motion Consideration: Poe Contract Amendment — Bill Helbig It was moved by Deputy Mayor Higgins and seconded to approve Contract Amendment #2 to Poe Asphalt Paving, Inc. for additional local street reconstruction, resulting in a total contract amount not to exceed $1,951,707.70 and authorize the City Manager to finalize and execute the amendment. After Mr. Helbig gave an explanation of the background of this item, including the financial impact, Mayor Haley invited public comments. No comments were offered. Vote by acclamation: in favor: unanimous; opposed: none. Motion carried. 11. Motion Consideration: Barker GSP Change Order — Bill Helbig It was moved by Deputy Mayor Higgins and seconded to authorize the City Manager to finalize and execute Change Order Number 40 with Max J Kuney Company in the amount of $10,300.00. After Mr. Helbig explained the background of this item, Mayor Haley invited public comments. No comments were offered. Vote by acclamation: in favor: unanimous; opposed: none. Motion carried. GENERAL PUBLIC COMMENT OPPORTUNITY 121: Mayor Haley invited public comments. Ms. Barb Howard, Spokane Valley [via Zoom]: said she remembered Officer Pratt mentioning that we have no shelters in the valley, but he didn't state how much money we give to the City and County to have shelter beds; spoke of a woman over in Balfour Park who has been living in her vehicle for over two months, and she asked if there is a way to find her help; said crime in Spokane Valley is getting worse, mostly around neighborhoods; that there was another stand-off at the House of Charity today; said if we don't have enough deputies maybe we need better scheduling; that if Hometown Suites can get cleaned up why not these neighborhoods; and asked about any connection with crime and dumpster diving. There were no other public comments. ADMINISTRATIVE REPORT: 12. Gang Task Force Funding — Chief Ellis, Erik Lamb Mr. Lamb explained that staff is bringing this item back to determine if there is any desire from Council to participate in a funding level to continue those enhancements, which Chief Ellis then discussed via his PowerPoint. Mr. Lamb mentioned the $100,000 which could be handled as overtime under our agreement with the County, and if there is Council consensus, this would come forward later as a budget amendment. There was discussion about the effectiveness of the task force; that it is complex as it involves detention, prosecution, etc., with Chief Ellis mentioning that there have been no homicides since the task force started so that is a positive sign. Councilmember Padden asked about the possibility of using ARPA funds and Mr. Lamb said he will research that and come back to Council within the next few weeks. 13. Advance Agenda — Mayor Haley There were no suggested changes to the Advance Agenda. CITY MANAGER COMMENTS Deputy City Manager Lamb introduced the City's new Legislative Policy Coordinator, Ms. Virginia Clough, formerly of Mt. Lake Terrace. Mr. Lamb also mentioned the Art Wraps for utility boxes and us partnering with Spokane Arts and STCU, that there are two slots open and Mayor Haley and Deputy Mayor Higgins have volunteered for those positions; and that he hopes to bring this item back to Council once all wraps have been chosen. Mr. Lamb also announced that the stormwater pilot project for reducing the section of Sprague in front of City Hall, to three lanes, will start Monday, September 19, and the message boards are already up. It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to adjourn into executive Council Meeting Minutes, Formal: 09-13-2022 Page 5 of 6 Approved by Council: Draft session for approximately 30 minutes to discuss pending litigation, and that no action would be taken upon return to open session. Council adjourned into executive session at 8:10 p.m. At 8:39 p.m. Mayor Haley declared Council out of executive session, at which time it was moved by Deputy Mayor Higgins, seconded and unanimously agreed to adjourn. ATTEST: Pam Haley, Mayor Christine Bainbridge, City Clerk Council Meeting Minutes, Formal: 09-13-2022 Page 6 of 6 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 27, 2022 Department Director Approval: Check all that apply: ❑ consent n old business ® new business n public hearing n information n admin. report n pending legislation AGENDA ITEM TITLE: First Ordinance Reading — STV-2022-0002, street vacation of 1,539 square feet of an unimproved alleyway extending from Appleway Avenue. GOVERNING LEGISLATION: Chapter 22.140 Spokane Valley Municipal Code (SVMC); Revised Code of Washington (RCW) 35A.47.020; chapter 35.79 RCW; and Resolution 07-009. PREVIOUS COUNCIL ACTION TAKEN: On June 28, 2022 City Council adopted Resolution 22-013 setting the Public Hearing date before the Planning Commission; September 20, 2022 Council Administrative Report for the Planning Commission Recommendation. BACKGROUND: The original unnamed street was dedicated by the Corbin Addition to Greenacres Plat in 1924. The alley was in the shape of an arc which extended from Greenacres Road to Appleway Avenue. Portions of the alley were vacated by Spokane County Right of Way Deed no. 1994, and at this time the west end of the alleyway which intersects with Appleway Avenue is bisected by property boundaries. The right-of-way is unimproved and not being used by the City. The unimproved alley lies mostly between parcels owned by Cameo Lofts, LLC. The northwest 30 feet of the alley abuts a property owned by Major and Corinna Bambino. The right-of-way proposed to be vacated is 20 feet wide with a varying length due to the angle of the right-of-way. The average length is 75 feet. The total area proposed to be vacated is 1,539 square feet. The right-of-way has remained unopened and unimproved for 98 years. The unnamed street is adjacent to two parcels (55184.1207 and 55184.1208), owned by Cameo Lofts, LLC; and one parcel (55184.1216) owned by Major and Corinna Bambino. During a previous BLA (boundary line adjustment) review (BLA 2021-0061) it was determined that the area to be vacated was located within the original boundaries of Lot 34, Block 12 of the historical plat, which is the properties currently held by Cameo Lofts LLC. Although the Bambino property is adjacent to the alley, the entire vacated area will return to the two properties owned by Cameo Lofts, LLC since that is where the alley originated from. The Planning Commission conducted a study session on July 14, 2022, and a public hearing on July 28, 2022. The public hearing was continued to the August 11, 2022 meeting so that additional information regarding the access easement could be provided. Following public testimony and deliberations, the Planning Commission voted 6-0 (one Commissioner was absent) to recommend approval of STV-2022- 0002. The findings and recommendations were approved by the Planning Commission on August 25, 2022. SVMC 22.140.040 provides that City Council must consider the Planning Commission's findings, conditions and/or limitations as appropriate to preserve the public use or benefit, the division of the vacated right-of-way among abutting property owners, and last whether to require compensation for the right-of-way and when it is to be paid. Division of Vacated Right -of -Way to Abutting Property Owners: Although the Bambino property is adjacent to the alley, the entire vacated area will return to the two properties owned by Cameo Lofts, LLC RCA 1st Ordinance Reading for STV-2022-0002 Page 1 of 2 since that is where the alley originated from. Half of the 20-foot wide alley way shall be granted to parcel numbers 55184.1207 and 55184.1208. An existing access easement across the property will be preserved to serve the parcel 55184.1216 owned by Bambinos. Compensation for Right -of -Way: Council adopted Resolution 07-009 to provide a policy on how and when to require compensation. Section 1 of Resolution 07-009 states, "The cost for property received as a result of a vacation initiated by an adjacent property owner shall equal 50% of the appraised value of the vacated property received" Section 1(1)(b) allows the property values to be averaged if the value of adjacent properties differs. Section 1(2) also provides that the applicant shall only be required to pay the fee "to the extent that it exceeds the cost charged by the City of Spokane Valley to initiate the vacation process.... " The table below presents the analysis conducted to determine the appraised value of the vacated property. Parcel Number Appraised Market Value (2023)1 Lot Size in S i uare Feet Appraised Value per S i uare Foot 55184.1207 55184.1208 55184.1216 $890,190 $3,360 $42,050 Average value per square feet Square feet of unimproved alleyway 143,514.93 726.29 9,410.18 I $0.16 I $0.22 $0.22 $0.20 1,539 Value of area of street vacation 1,539 sf x $0.20 = $307.80 50% of appraised value $307.80 x 50% = $153.90 50% of appraised value less the application fee $153.90 - $1,420.00 = ($1,266.10) Applicant's Fee for vacated land = $0 1 Value established by the Spokane County Assessor As shown in the table above, 50% of the appraised value for the area to be vacated is less than the application fee and thus, pursuant to Section 1(2) of Resolution 07-009, no fee will be required from the applicant. OPTIONS: Move to advance to a second reading with or without further amendments. RECOMMENDED ACTION: Move to advance Ordinance 22-020 to a second reading at a future Council meeting. STAFF CONTACT: Lori Barlow, AICP, Senior Planner ATTACHMENTS: 1. PowerPoint Presentation 2. Draft Ordinance 22-020 3. Planning Commission Findings and Recommendations 4. Planning Commission Meeting Minutes: a. July 14, 2022 b. July 28, 2022 c. August 11, 2022 d. August 25, 2022 5. Staff Report and Recommendation to the Planning Commission, including exhibit 6. Resolution 07-009 RCA 1" Ordinance Reading for STV-2022-0002 Page 2 of 2 Cameo Lofts, LLC Street Vacation STV-2022-0002 City Council First Ordinance Reading September 27, 2022 Lori Barlow, AICP, Senior Planner Spokane Valley Location of proposed vacation 9/27/2022 — Alleyway ALLEY HAy CON PLAcz 291.19111962602 wcurn eon 27,19,8{ City Council - First Ordinance Reading for STV-2022-0002 585. 54 DO W TOOT' 6,642 TA 1 A iK 9219011619 --'— r1a9.0061,10 411m'rM.22•21 2012999696 I � O ora.d".r 2 3 Application Received 9/27/2022 City Council set public hearing Process 0 .^., 1 oPublic Hearing Co July 28, 2022, : continued to : August 11, 2022 ct a' Findings of Fact August 25, 2022 Study Session July 14, 2022 Administrative Report Sept. 20, 2022 2nd Reading Oct. 4, 2022 t Phase of street vacation recision City Council - First Ordinance Reading for STV-2022-0002 Conditions satisfied Staff Review Ordinance and Record of Survey recorded Road vacated 2nd Phase of street vacation Easements -Existing and Requested Easements to remain: Consolidated Irrigation District #19 - outside of Alley boundary Avista - Gas easement Access Easement Access to Bambino property Requested Avista Gas and electrical easement requested in the entire area to be vacated. 9/20/2022 Stir&W■ eitAO- ra CaSr ,a r raaarNu•z, raE1r 34'41trg red i I 'a OW4 Ag4.1 MY L4IAEIEA .i i» Er. %.-- [A &SPENT PER Lein* owittim Gas/Electrical Easement Nor iisike.J. CYO cterA& • J [.rxlrr Jk �f We. fa T ALICVMR3 KAMER 13 MI SW17 WA TER FAIT A Lam! trIPS MAWR ?c City Council - Administrative Report for STV-2022-0002 A PO r r i0o4 o= e APO lh nArT.I.P14' GQ i GXI) A PO Kiev. ew h R+iGl+r-or—o•A r ILA WATER .EA rtm A LM.TOR F�938�r3 4 Street Vacation Details 1/2 of the ROW distributed north and south adjacent lot Requested easement established by Record of Survey All other easements to remain 9/20/2022 Existing Alley to remain City Council - Administrative Report for STV-2022-0002 Properties owned by Cameo Lofts, LLC Right-of-way to be vacated go�`evard P►'Pp�e�ay Estimated Value of Vacation per Res 07-009 Per Resolution 07-009 the applicant shall pay the cost for vacated property at a rate of 50% of the appraised value only to the extent that the appraised rate exceeds the application fee. 55184.1207 $890,190 55184.1208 $3,360 55184.1216 $42,050 Average appraised value per square feet Square feet of unimproved alleyway Appraised value for the area of street vacation (1,539 sf x $0.20 ) 50% of appraised value ($307.80 x 50% ) Application fee 50% appraised value less than application fee ($153.90 - $1,420.00) Amount assessed value exceeds application fee 'Appraised value established by the Spokane County Assessor Square Feet 143,514.93 726.29 9,410.18 9/20/2022 pity uounun - /Aaniinistrative Report for STV-2022-0002 •• aised Value Square Foot $0.16 $0.22 $0.22 $0.20 1,539 $307.80 $153.90 $1,420.00 ($1,266.10) =$0 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 22-020 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY WASHINGTON, PROVIDING FOR A RIGHT-OF-WAY VACATION OF APPROXIMATELY 1,539 SQUARE FEET OF UNOPENED ALLEYWAY EXTENDING NORTH FROM APPLEWAY AVENUE, AND PROVIDING FOR OTHER MATTERS PROPERLY RELATING THERETO. WHEREAS, on June 28, 2022 the City Council approved Resolution 22-013 to set the public hearing date for the Planning Commission to consider vacation of 1,539 square feet of unimproved alleyway that extends north from Appleway Avenue; and WHEREAS, on July 28, 2022, the Planning Commission held a public hearing and continued the public hearing to the August 14th, 2022 meeting so that additional information regarding the existing access easement could be provided; and WHEREAS, following the hearing, the Planning Commission found that the notice and hearing requirements of Spokane Valley Municipal Code (SVMC) 22.140.020 had been met; and WHEREAS, the Planning Commission findings and minutes have been filed with the City Clerk as part of the public record supporting the vacation; and WHEREAS, none of the property owners abutting the property to be vacated filed a written objection to the proposed vacation with the City Clerk; and WHEREAS, Pursuant to SVMC 22.140.040(D) and Resolution 07-009, since the value of 50% of the property is less than the street vacation application fees, no compensation is required for the right-of- way to be vacated; and WHEREAS, pursuant to chapter 22.140 SVMC, upon vacation of the road, the City shall transfer the vacated property to the abutting property owner of parcel numbers 55184.1207 and 55184.1208, the zoning district designation of the properties adjoining the street shall attach to the vacated property, a record of survey shall be submitted to the city, and all direct and indirect costs of title transfer to the vacated street shall be paid by the proponent or recipient of the transferred property; and WHEREAS, the City Council desires to vacate the above alleyway that extends from Appleway Avenue pursuant to chapter 22.140 SVMC. NOW, THEREFORE, the City Council of the City of Spokane Valley, Spokane County, Washington, do ordain as follows: Section 1. Findings of Fact. The City Council makes the following findings of fact: 1. The area proposed to be vacated lies between two parcels owned by the applicant. The applicant is currently constructing a multifamily development that is taking access approximately 50' east of the alley. The smaller triangular shaped parcel abutting the southwest boundary of the right-of-way has an area of 702 square feet. The dimensions leave the property undevelopable. A varying width access easement provides access to a garage located on the east side of the structure on a parcel owned by the Bambinos (parcel number 55184.1216). A gas line easement crosses a portion of the right-of-way and is necessary for maintenance and operation of existing facilities. Other easements are located outside of the right-of-way. All easements will remain. All parcels abutting the alley right- of-way have direct access from Appleway Avenue. Due to the irregular shape of the north portion of the alley it does not maintain a viable connection to that portion of the alley to the northwest. Currently several vehicles that appear inoperable are parked in that portion of the alley requested to be vacated and that portion of the alley extending west. It is evident the Ordinance 22-020 — Vacating an alleyway extending from Appleway Avenue Page 1 of 4 DRAFT alley is not used for public access, although testimony from Mr. Bambino, the adjacent property owner, indicated that the alley was used for private access to the garage. A private access easement ensures that access be maintained to the garage. The public would benefit from the removal of old vehicles, and the development of the property in conjunction with the multifamily complex. The vacation is expected to have no impact on the general public. 2. The area proposed to be vacated is currently unimproved and is not being used for public access and is not required for current or future public access. Stormwater improvements are located in Appleway Avenue and the alley is not needed for future stormwater improvements. Since the lot to the north is under development future, stormwater improvements and access are not anticipated 3. There is no substitution being proposed as part of the vacation. The City's review has determined no need for a new or different public way. The alleyway is unimproved and has not provided access to the remaining unvacated portions of the alleyway to the northwest. All lots abutting the alley have access from Appleway Avenue and the access easement ensures continued access to the rear of the adjacent property owned by the Bambinos. So long as access easements are retained for the electrical facilities, the public interest is served. The private access will be retained. The private easement has no impact on the general public. 4. The surrounding property under development takes access from the Appleway Avenue; Future redevelopment of the adjacent properties should not be affected as the properties have frontage on Appleway Avenue. It is not anticipated that changes would occur in the future that would require the use of the subject right-of-way for public access. 5. Notice of the public hearing was made by posting written notice at City Hall, CenterPlace, and the Valley library; publishing notice in the Spokane Valley Herald, posting both ends of the right-of-way to be vacated, and a direct mailing to property owners adjacent to the proposed vacations. No objections by governmental agencies have been received, but the owner of parcel 55184.1216, one of the three adjacent parcels, was concerned that the existing access easement would not adequately provide access to the garage in the rear of his property. A review of the access easement concluded that adequate access would be maintained by the existing easement. 6. Resolution 07-009 was adopted pursuant to RCW 35.79.030 to set the City's policy for imposing vacation charges. Pursuant to Section 1 of Resolution 07-009: a. The cost for property received as a result of a vacation initiated by an adjacent property owner shall equal 50% of the appraised value of the vacated property received to the extent the cost exceeds the amount charged by the City of Spokane Valley to initiate the vacation process. i. The appraised value shall be the same as the value of an equivalent portion of property adjacent to the proposed vacation as established by Spokane County Assessor at the time the matter is considered by the City Council. ii. If the value of adjacent properties differs, than the average of the adjacent property values per square foot will be used. Based on the average assessed value of the adjacent properties, $153.90 is 50% of the assessed value. Therefore, $153.90 minus the $1,420 application fee equals $-1,266.10. The unimproved portions of the unnamed alleyway is less than the application fee and thus, pursuant to Section 1(2) of Resolution 07-009, no fee may be required from the applicant. Section 2. Property to be Vacated. Based upon the above findings, the City Council does hereby vacate the street or alley which is incorporated herein by reference, and legally described in Exhibit A — Land Description. Section 3. Division of Property to be Vacated. Pursuant to RCW 35.79.040 and SVMC 22.140.040(C), the vacated portion of the street or alley shall belong to the abutting property owners, one- half to each, unless factual circumstances otherwise dictate a different division and distribution of the Ordinance 22-020 — Vacating an alleyway extending from Appleway Avenue Page 2 of 4 DRAFT street or alley to be vacated. There are three abutting owners and all of the property will become part of parcel numbers 55184.1207 and 55184.1208 equally; parcel number 55184.1216, owned by the Bambinos, will not receive any property as the right-of-way originated from Lot 34, Block 12, of the Corbin Addition to Greenacres Plat which is the property owned by Cameo Lofts. The property abutting these two parcel numbers shall be divided amongst those two parcels as evenly and practically allowed due to the irregular configuration. The completion of the vacation shall be recorded in the record of survey which shall be created and recorded with Spokane County pursuant to SVMC 22.140.090. Section 4. Zoning. The zoning designation for the vacated property shall be the designation attached to the adjoining properties as set forth within the respective property or lot lines. The City Manager, or designee, is authorized to make this notation on the official Zoning Map of the City. Section 5. Conditions of Vacation. The following conditions shall be fully satisfied prior to the transfer of title by the City. 1. Initial work to satisfy conditions of the street vacation (File No. STV-2022-0002), including all conditions below shall be submitted to the City for review within 90 days following the effective date of approval by the City Council. 2. The vacated property shall be transferred to the owner of the abutting parcels (55184.1207 and 55184.1208) as shown on the record of survey created and recorded with Spokane County Auditor's Office pursuant to condition 5. Such property shall become part of each abutting parcel. 3. An easement shall be established acceptable to AVISTA for access and preservation of existing services within the area to be vacated. The location and recording number shall be shown on the record of survey 4. All easements shall be retained on the record of survey. 5. Following the City Council's passage of the Ordinance approving the street vacation, a record of survey of the area to be vacated, prepared by a registered surveyor in the State of Washington, including an exact metes and bounds legal description, and specifying any and all applicable easements for ingress and egress, construction, repair and maintenance of existing and future utilities and services, shall be completed. 6. All direct and indirect costs of the title transfer of the vacated street from public to private ownership, including but not limited to, title company charges, copying fees, and recording fees, shall be paid by the proponent. The City shall not and does not, assume any financial responsibility for any direct or indirect costs for the transfer of title. 7. The zoning district designation of the properties adjoining the street to be vacated shall be automatically extended to the center of such vacation, and all area included in the vacation shall then and henceforth be subject to all regulations of the districts. The adopting Ordinance shall specify this zoning district extension inclusive of the applicable zoning district designations. 8. The record of survey and certified copy of the Ordinance shall be recorded by the City Clerk in the office of the Spokane County Auditor. 9. All conditions of City Council authorization shall be fully satisfied prior to any transfer of title by the City. Ordinance 22-020 — Vacating an alleyway extending from Appleway Avenue Page 3 of 4 DRAFT Section 6. Closing. Following satisfaction of the above conditions, the City Clerk shall record a certified copy of this Ordinance in the office of the County Auditor, and the City Manager is authorized to execute and finalize all necessary documents to complete the transfer of the property identified herein. Section 7. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 8. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City of Spokane Valley as provided by law. PASSED by the City Council this day of , 2022. ATTEST: Pamela Haley, Mayor Christine Bainbridge, City Clerk Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 22-020 — Vacating an alleyway extending from Appleway Avenue Page 4 of 4 Exhibit A - Land Description A parcel of land being a portion of an un-named alley as shown on Record of Survey Boundary Line Adjustment File No. BLA-2021-0061, filed as Auditors Number 7185757 and Volume 191 of Surveys, Page 94, records of Spokane County, Washington, Tying in the Southeast Quarter of the Southeast Quarter and the Northeast Quarter of the Southeast Quarter of Section 18, Township 25 North, Range 45 East, Willamette Meridian, City of Spokane Valley, Spokane County, Washington, more particularly described as follows: COMMENCING AT the Southeast Corner of said Section 18, being a 2-inch aluminum cap, from which the South Quarter Corner bears North 89°51'53" West 2655.32 feet; thence along the East line of said Section 18 North 0°18'32" West 1628.24 feet to the intersection of said East line and the centerline of Cowley Avenue, said point being a 1/2" rebar with yellow plastic cap marked PLS 45786; thence along the centerline of said Cowley Avenue North 89°45'17" West 669.77 feet to a l/" rebar with yellow plastic cap marked PLS 45786; thence leaving said centerline South 0°10'47" East 25.66 feet to a 1/" rebar with yellow plastic cap marked PLS 55289; thence South 0°08'23" East 485.67 feet to the Northerly right-of-way of Appleway Avenue, said point being a 5/8" rebar with yellow plastic cap marked PLS 31455; thence along the Northerly right-of- way of said Appleway Avenue South 72°07'00" West 117.74 feet to the Easterly right-of- way_of said un-named alley, said point being a 5/8" rebar with red plastic cap marked PLS 55829, the TRUE POINT OF BEGINNING; thence along the Easterly right-of-way of said un-named alley North 25°44'24 West 99.19 feet to a 3/" iron pipe on the Easterly line of Adjusted Parcel 1; thence along said Easterly line and the extension thereof South 0°08'23" East 46.29 feet to the Westerly line of said un-named alley, said point marked by a 5/8" rebar with red plastic cap marked PLS 55289; thence along said Westerly line of the said un-named alley South 25°44'24" East 54.69 feet to the Northerly right-of-way of Appleway Avenue, said point being a 5/8" rebar with yellow plastic cap marked PLS 55289; thence North 72°07'00" East 20.19 feet to the point of beginning; containing 1,539 square feet, more or Tess. FINDINGS AND RECOMMENDATIONS OF THE SPOKANE VALLEY PLANNING COMMISSION Pursuant to Spokane Valley Municipal Code (SVMC) 17.80.150(E) the Planning Commission shall consider the proposal and shall prepare and forward a recommendation to the City Council following the public hearing. The following findings are consistent with the Planning Commission's decision to recommend approval of File No. STV-2022-0002. A. Background: 1. Chapter 22.140 SVMC, governing street vacations, was adopted in September 2007 and became effective on October 28, 2007. 2. STV-2022-0002 is a privately initiated street vacation request to vacate 1,553 square feet of unimproved right-of-way intersecting with Appleway Avenue. 3. The Planning Commission held a properly noticed public hearing on July 28, 2022 that was continued to the August 11, 2022 meeting. On August 11, 2022 the Planning Commission conducted deliberations and voted 6-0 to recommend approval of STV-2022- 0002 to the City Council. B. Planning Commission Findings: Compliance with SVMC 22.140.030 1. Whether a change of use or vacation of the street or alley will better serve the public. The area proposed to be vacated lies between two parcels owned by the applicant. The applicant is currently constructing a multifamily development that is taking access approximately 50' east of the alley. The smaller triangular shaped parcel abutting the southwest boundary of the right-of-way has an area of 702 square feet. The dimensions leave the property undevelopable. A varying width access easement provides access to a garage located on the east side of the structure on a parcel owned by the Bambinos (parcel number 55184.1216). A gas line easement crosses a portion of the right-of-way and is necessary .for maintenance and operation of existing facilities. Other easements are located outside of the right-of-way. All easements will remain. All parcels abutting the alley right-of-way have direct access from Appleway Avenue. Due to the irregular shape of the north portion of the alley it does not maintain a viable connection to that portion of the alley to the northwest. Currently several vehicles that appear inoperable are parked in that portion of the alley requested to be vacated and that portion of the alley extending west. It is evident the alley is not used for public access, although testimony from Mr. Bambino, the adjacent property owner, indicated that the alley was used for private access to the garage. A private access easement ensures that access be maintained to the garage. The public would benefit from the removal of old vehicles, and the development of the property in conjunction with the multifamily complex. The vacation is expected to have no impact on the general public. 2. Whether the street or alley is no longer required for public use or public access. The area proposed to be vacated is currently unimproved and is not being used for public access and is not required for current or future public access. Stormwater improvements are located in Appleway Avenue and the alley is not needed for .future stormwater Findings and Recommendations of the Spokane Valley Planning Commission STV-2022-0002 Page I of 3 improvements. Since the lot to the north is under development future stormwater improvements and access are not anticipated. 3. Whether the substitution of a new and different public way would be more useful to the public. There is no substitution being proposed as part of the vacation. The City s review has determined no need for a new or different public way. The alleyway is unimproved and has not provided access to the remaining unvacated portions of the alleyway to the northwest. All lots abutting the alley have access from Appleway Avenue and the access easement ensures continued access to the rear of the adjacent property owned by the Bambinos. So long as access easements are retained for the electrical facilities, the public interest is served. The private access will be retained. The private easement has no impact on the general public. 4. Whether conditions may so change in the future as to provide a greater use or need than presently exists. The surrounding property under development takes access from the Appleway Avenue; Future redevelopment of the adjacent properties should not be affected as the properties have frontage on Appleway Avenue. It is not anticipated that changes would occur in the future that would require the use of the subject right-of-way for public access. 5. Whether objections to the proposed vacation are made by owners of private property (exclusive of petitioners) abutting the street or alley or other governmental agencies or members of the general public. Notice of the public hearing was made by posting written notice at City Hall, CenterPlace, and the valley library; publishing notice in the Spokane Valley Herald, posting both ends of the right-of-way to be vacated, and a direct mailing to property owners adjacent to the proposed vacations. No objections by governmental agencies have been received, but the owner of parcel 55184.1216, one of the three adjacent parcels, was concerned that the existing access easement would not adequately provide access to the garage in the rear of his property. A review of the access easement concluded that adequate access would be maintained by the existing easement. C. Conclusions: The findings confirm that the criteria set forth in SVMC 22.140.030 have been met. D. Recommendation: The Spokane Valley Planning Commission therefore recommends the City Council approve STV-2022-0002. 1. Initial work to satisfy conditions of the street vacation (File No. STV-2022-0002), including all conditions below shall be submitted to the City for review within 90 days following the effective date of approval by the City Council. 2. The vacated property shall be transferred to the owner of the abutting parcels (55184.1207 and 55184.1208) as shown on the record of survey created and recorded with Spokane Findings and Recommendations of the Spokane Valley Planning Commission STV-2022-0002 Page 2 of 3 County Auditor's Office pursuant to condition 5. Such property shall become part of each abutting parcel. 3. An easement shall be established acceptable to AVISTA for access and preservation of existing services within the area to be vacated. The location and recording number shall be shown on the record of survey 4. All easements shall be retained on the record of survey. 5. Following the City Council's passage of the Ordinance approving the street vacation, a record of survey of the area to be vacated, prepared by a registered surveyor in the State of Washington, including an exact metes and bounds legal description, and specifying any and all applicable easements for ingress and egress, construction, repair and maintenance of existing and future utilities and services, shall be completed. 6. All direct and indirect costs of the title transfer of the vacated street from public to private ownership, including but not limited to, title company charges, copying fees, and recording fees, shall be paid by the proponent. The City shall not and does not, assume any financial responsibility for any direct or indirect costs for the transfer of title. 7. The zoning district designation of the properties adjoining the street to be vacated shall be automatically extended to the center of such vacation, and all area included in the vacation shall then and henceforth be subject to all regulations of the districts. The adopting Ordinance shall specify this zoning district extension inclusive of the applicable zoning district designations. 8. The record of survey and certified copy of the Ordinance shall be recorded by the City Clerk in the office of the Spokane County Auditor. 9. All conditions of City Council authorization shall be fully satisfied prior to any transfer of title by the City. Approved this 25' day of August, 2022 P n g Commission, Chairman ATTEST Marianne Lemons, Office Assistant Findings and Recommendations of the Spokane Valley Planning Commission SIV-2022-0002 Page 3 of 3 Meeting Minutes Spokane Valley Planning Commission Council Chambers — City Hall July 14, 2022 I. Planning Commission Chairman McKinley called the meeting to order at 6:00 p.m. The meeting was held in person and via ZOOM meetings. II. The Commissioners, staff, and audience stood for the Pledge Of Allegiance III. Planning Commission Secretary Marianne Lemons took attendance, and the following members and staff were present: Fred Beaulac Susan Delucchi Karl Granrath Walt Haneke Bob McKinley Nancy Miller Sherri Robinson Cary Driskell, City Attorney Tony Beattie, City Senior Deputy Attorney Chaz Bates, Planning Manager Lori Barlow, Senior Planner Marianne Lemons, Administrative Assistant Chad Knodel, IT Manager IV. AGENDA: Commissioner Beaulac moved to approve the July 14, 2022 agenda as presented. There was no discussion. The vote on the motion was seven in favor, zero against and the motion passed. V. MINUTES: Commissioner Delucchi moved to approve the June 23, 2022 minutes as presented. There was no discussion. The vote on the motion was seven in favor, zero against and the motion passed. VI. COMMISSION REPORTS: Commissioner Delucchi stated that she attended the Greenacres Park meeting and feels that it is going to be a beautiful neighborhood park. Commissioner Robinson reported that she attended the Farmer's Market at Center Place and the West Lawn Expansion at that location looks wonderful. VII. ADMINISTRATIVE REPORT: Senior Planner Chaz Bates stated that the City Council adopted the code text amendment regarding community services at the June 28t" meeting. They made the following three changes to the amendment: they removed transitional housing from the buffer requirements, they increased the distance buffer to one mile, and they added a provision that allows the City Administrator to authorize a 30-day emergency shelter in the event of severe cold, heat, smoke, etc. Mr. Bates mentioned that there was a survey regarding the Greenacres park on the City website to get local feedback on the park. Mr. Bates also stated that the City was working with Spokane County and the City of Spokane to come up with a plan to use $24 million dollars to address "Camp Hope," the homeless camp in Spokane. VIII. PUBLIC COMMENT: There was no public comment. 07-14-2022 Planning Commission Minutes Page 2 of4 IX. COMMISSION BUSINESS: a. Public Hearing: STV-2022-0001. Street Vacation of Right -of -Way Between Mission Avenue And Park Road The public hearing was opened at 6:06 p.m. Senior Planner Lori Barlow gave a presentation regarding STV-2022-0001, a City initiated street vacation of a right-of-way (ROW) located between Park Road and Mission Avenue. Ms. Barlow explained the process for vacating a portion of a City -owned ROW. She stated that the notice of public hearing was posted on each end of the area to be vacated by a large street vacation sign, it was posted in three locations within the City, written notice was mailed to the abutting property owners, and the notice was published twice in the Valley Herald and the Exchange newspapers. Ms. Barlow explained that the property is in the southwest comer of the corner of Park Road and Mission Avenue and was an alleyway in the original plat dedication. The area is approximately 7,400 square feet and in the shape of an "L" connecting Park Road and Mission Avenue. The area is unimproved, and the City has had to perform on -going maintenance and weed control. The ROW is currently not serving as access to any of the properties. There are existing utilities in the ROW including Avista & Lumen. Ms. Barlow stated that Avista requested a 10' utility easement along the west and north side of the alley. Lumen requested a 10' wide easement the entire length of the alleyway but reserved the right to determine the exact location needed. However, their aerial lines in the area are located on the Avista poles so staff feels that the easement would be the same location for both utility companies. Those details will be spelled out in detail prior to recording the street vacation. Ms. Barlow explained that per the code requirements, half of the ROW vacation will be distributed to each adjacent lot and the required easements will be established and dedicated by a record of survey for the location. Ms. Barlow explained the review criteria outlined in the code and the staff determination based on review of that criteria. The staff analysis determined that the City does not have a need for the ROW. She also stated that the City had not received any written objections to the vacation (but did have a telephone conversation with the property owner of lot 5 who was concerned about losing access to his back gate). Commissioner Robinson asked if the public survey would be conducted and paid for by the City (not the responsibility of the property owners). Ms. Barlow answered that since the request was City -initiated, the City would be hiring the engineering firm and paying the cost of the survey and any associated recording fees. A public comment was read into the record by Planning Commission Secretary Marianne Lemons for Susan Welsh, the owner of Parcel #35131.0102. She stated that if the vacation is approved, she would request a proper survey and the installation of corner pines for each affected property to prevent any discrepancies or disputes among the property owners. No other public comment was offered. The Public Hearing was closed at 6:18 p.m. Commissioner Delucchi asked if the City considered fencing off the area rather than vacating it. Ms. Barlow responded that it is not customary to fence ROW because ROW's need to be 07-E4-2022 Planning Commission Minutes Page 3 of 4 accessible to the public and utility companies. Also, fencing would not alleviate the City responsibility of maintenance of the ROW. Commissioner Beaulac expressed concern that the City did not receive any public comment. He stated that he would like to hear from the residents that live there before approving the vacation. Ms. Barlow responded that the street vacation request was initiated due to complaints by the property owners and the City's trouble maintaining the area. If the vacation request is granted; it will absolve the City from maintenance and the property owners will be able to fence and use the property for storage. Commissioner Granrath commented that the area will be vacated but it will be turned into a utility easement instead of a City -maintained alleyway. Commissioner Haneke mentioned that the extra square footage given to the property owners will allow them to build slightly bigger buildings (if wanted) due to the larger area for setbacks. Commissioner Miller moved to recommend approval of STV-2022-0001. There was no discussion. The vote on the motion was six in favor, one opposed. with Commissioner Beaulac dissenting and the motion passed. b. Study Session: STV-2022-0002: Street Vacation of 1,553 square feet of unimproved right-of-way intersecting with Appleway Boulevard. Senior Planner Lori Barlow gave a presentation regarding STV-2022-0002. She explained that the request was for a privately initiated street vacation to vacate 1,553 square feet of unimproved ROW intersecting with Appleway Boulevard. The property is located about. 800' west of Barker Road and is on the northside of Appleway Boulevard. It is a an irregularly shaped segment of an unimproved alleyway that is about twenty feet wide and extends about seventy-five feet. The ROW was recorded originally on the Corbin Addition to Greenacres plat in 1924 but there have been several land use actions that have occurred over the years. Division and consolidated of lots have reduced the alley to a dead end. The west end of alley does not connect to the east portion of the alley because of the turn radius. The alley way is not currently used for access but there are utilities located in the ROW for Avista and Consolidated Irrigation District. Ms. Barlow stated that the applicant, Cameo Lofts, LLC is requesting the street vacation based on the following reasons: • Historical division and consolidation of lots have reduced the alley to a dead-end of the west end of the alley that cannot connect to the east because of the turn radius. • The boundaries of the bisected alley is between two parcels under the same ownership. • The vacation would reduce the number of access points onto Appleway Boulevard which would remove confusion (since the alley is a dead end). • The vacation would improve aesthetics since the alley has attracted nuisances and abandoned vehicles. Ms. Barlow stated that the informal staff analysis shows that the requested street vacation does meet the criteria outlined in the code. She said that the formal and detailed report regarding the staff review will be included in the information provided for the public hearing on July 28, 2022. 07-14-2022 Planning Commission Minutes Page 4 of 4 Commissioner Robinson stated that the street vacation would improve the aesthetic of the area. Commissioner Delucchi asked if the rest of the alleyway is being used. Ms. Barlow answered that the alleyway is not being used as a connector to Appleway Avenue and it will remain unchanged. Commissioner Haneke asked who owns the alleyway. Ms. Barlow answered that the City owns it. Mr. Haneke stated that the alley is full of cars (many of which look inoperable). Commissioners Beaulac, McKinley, and Miller stated that they did not have any objection to the request. Commissioner Granrath asked if the curb cut will remain after the street is vacated. Ms. Barlow answered that she would confirm with City Development Engineer prior to the public hearing. Commissioner Haneke requested an updated picture of the site prior to the Public Hearing. He also stated that if the alley is vacated, the access point onto Appleway should also be vacated. The public hearing on this matter will be held at the next Planning Commission meeting. X. GOOD OF THE ORDER: Commissioner Robinson stated that she is proud of the leadership in Spokane Valley after seeing water issues happening in other jurisdictions. Commissioner Granrath apologized for missing the last meeting. XI. ADJOURNMENT: Commissioner Beaulac moved to adjourn the meeting at 7: 00 p. m. The vote on the motion was seven in favor, zero against and the motion passed. Bob McKinley, Chair Marianne Lemons, Secretary 7/2._ gfec._ Date Signed Meeting Minutes Spokane Valley Planning Commission Council Chambers — City Hall July 28, 2022 I. Planning Commission Chairman McKinley called the meeting to order at 6:00 p.m. The meeting was held in person and via ZOOM meetings. II. The Commissioners, staff, and audience stood for the Pledge Of Allegiance III. Planning Commission Secretary Marianne Lemons took attendance, and the following members and staff were present: Fred Beaulac Susan Delucchi Karl Granrath Walt Haneke Bob McKinley Nancy Miller Sherri Robinson Tony Beattie, City Senior Deputy Attorney Chaz Bates, Planning Manager Lori Barlow, Senior Planner Nikki Kole, IT Specialist Marianne Lemons, Administrative Assistant IV. AGENDA: Commissioner Haneke moved to approve the July 28, 2022 agenda as presented. There was no discussion. The vote on the motion was seven in favor, zero against and the motion passed. V. MINUTES: Commissioner Beaulac moved to approve the July 14, 2022 minutes as presented. There was no discussion. The vote on the motion was seven in favor, zero against and the motion passed. VI. COMMISSION REPORTS: There were no Planning Commission reports. VII. ADMINISTRATIVE REPORT: Senior Planner Chaz Bates stated that the City has hired a new planner, Greg Norris. VIII. PUBLIC COMMENT: There was no public comment. IX. COMMISSION BUSINESS: a. Findings of Fact: STV-2022-0001 - Street Vacation of Right -of -Way Between Mission Avenue And Park Road Senior Planner Lori Barlow presented the Findings of Fact for STV-2022-0001 for 07-28-2022 Planning Commission Minutes Page 2 of 4 the street vacation of right-of-way (ROW) between Mission Avenue and Park Road. She stated that the Planning Commission held a public hearing on the proposed street vacation at the July 14, 2022 meeting. After receiving public testimony, the Planning Commission moved and voted 6-1 to recommend approval to the City Council. She explained that the approval of the Findings Of Fact would formalize the recommendations that were made at the public hearing. Commissioner Miller moved to approve the Findings of Fact for STV-2022-0001 as presented. There was no discussion. The vote on the motion was seven in favor, zero against, and the motion passed. b. Public Hearing: STV-2022-0002: Street Vacation of 1,553 square feet of unimproved right-of-way intersecting with Appleway Boulevard. The public hearing was opened at 6:15 p.m. Senior Planner Lori Barlow gave a presentation regarding STV-2022-0002. She explained that the request was for a privately initiated street vacation to vacate 1,553 square feet of unimproved ROW intersecting with Appleway Boulevard. The property is located about 800' west of Barker Road and is on the northside of Appleway Boulevard. It is a an irregularly shaped segment of an unimproved alleyway that is about twenty feet wide and extends about seventy-five feet. Ms. Barlow explained that a study session was held at the July 14, 2022 meeting and noticing of the public hearing was posted on each end of the area to be vacated, was posted in three places within the City, was mailed to property owners abutting the vacation, and was published twice in the Valley Herald and the Exchange. Ms. Barlow stated that the street vacation request was sent out to all associated agencies and the City received requests for conditions from Consolidated Irrigation District # 19 and Avista Utilities for utility easements where their utilities are located. She explained that the water utilities are in the current easement, but Avista has a small portion that is located outside of the current easement boundaries. She requested that the Planning Commission add a condition of approval to grant an easement that is acceptable to Avista to encompass all their utility lines. In addition to the utility easements, an access easement to the adjacent property owned by Major and Corinna Bambino will be retained. Ms. Barlow stated that the staff analysis showed that the requested street vacation does meet the criteria outlined in the code and staff recommended that it should be approved with the conditions outlined in the staff report and the additional condition for Avista. Commissioner Haneke commented that the area is full of inoperable vehicles and garbage that is a public nuisance. Ms. Barlow responded that the area has been reported to the City Code Enforcement Department for determination of code violations. The item was opened for public comment: 07-28-2022 Planning Commission Minutes Page 3 of 4 The applicant, Jeremy Hopson with Cameo Lofts, LLC (Plummer, ID) stated that he has reviewed the staff report and is willing to comply with all the required conditions of approval (including the addition of the requirement for Avista). He explained that the reason he is requesting the street vacation is to add some additional amenities to the clubhouse that is adjacent to the proposed street vacation area. The property owner, Major Bambino (Spokane Valley) stated that he is in opposition of the street vacation because he is concerned that the vacation will eliminate access to the lower garage area. The property tenant, David Beech (Spokane Valley) stated that he is renting the Bambino property and was also in opposition to the street vacation because it would eliminate his access to the lower level of the garage building. Commissioner Delucchi asked the applicant about the access easement. Mr. Hopson responded that the access easement exists and was recorded in 1974. He explained that it would be retained if the street vacation was approved, and the remaining vacated area would be used to provide yard games for the clubhouse. Ms. Barlow confirmed that the access easement was recorded with Spokane County under auditor number 901810A and it will be retained as part of the street vacation process. Commissioner McKinley asked if the access easement extends all the way to the garage door of the building. Ms. Barlow responded that she assumed it would extend all the way but couldn't confirm definitively. The public hearing was closed at 7:08 p.m. Commissioner Beaulac moved to recommend approval of STV-2022-0002, subject to the staff conditions, including an additional condition to grant an easement that is acceptable to Avista to encompass all their utility lines. Commissioner Haneke stated that he did not want to recommend approval until it was confirmed that the applicant had adequate access through the access easement. There was a lengthy discussion regarding access to the Bambino property and if it was adequate for the tenant to get to all areas of the property. Commissioner Beaulac moved to withdraw his recommendation to approve motion. There was no discussion. The vote on the motion was seven in favor, zero against, and the motion passed. Commissioner Delucchi moved to reopen the public hearing at 7:45 p.m. There was no discussion. The vote on the motion was seven in favor, zero against, and the motion passed. Commissioner Delucchi moved to continue the public hearing to the August 11, 2022, meeting so that additional information could be presented regarding the access easement. There was no discussion. The vote on the motion was seven in favor, zero against, and the motion passed. X. GOOD OF THE ORDER: Chairman McKinley stated that he will not be at the next meeting and Vice -Chair Robinson will be chairing the meeting. 07-28-2022 Planning Commission Minutes Page 4 of 4 XI. ADJOURNMENT: Commissioner Beaulac moved to adjourn the meeting at 7:53 p.m. The vote on the motion was seven in favor, zero against and the motion passed. Sherri Robinson, Vice -Chair Marianne Lemons, Secretary Date Signed Meeting Minutes Spokane Valley Planning Commission Council Chambers — City Hall August 11, 2022 L Planning Commission Vice -Chairman Robinson called the meeting to order at 6:00 p.m. The meeting was held in person and via ZOOM meetings. II. The Commissioners, staff, and audience stood for the Pledge Of Allegiance III. Planning Commission Secretary Marianne Lemons took attendance, and the following members and staff were present: Fred Beaulac Susan Delucchi Karl Granrath Walt Haneke, late Bob McKinley, absent Nancy Miller Sherri Robinson Tony Beattie, City Senior Deputy Attorney Chaz Bates, Planning Manager Lori Barlow, Senior Planner Nikki Kole, IT Specialist Marianne Lemons, Administrative Assistant There was consensus to excuse Commissioner McKinley from the Planning Commission Meeting. IV. AGENDA: Commissioner Granrath moved to approve the August 11, 2022 agenda as presented. There was no discussion. The vote on the motion was five in favor, zero against and the motion passed. V. MINUTES: Commissioner Miller moved to approve the July 28, 2022 minutes as presented. There was no discussion. The vote on the motion was five in favor, zero against and the motion passed. VI. COMMISSION REPORTS: There were no Planning Commission reports. VII. ADMINISTRATIVE REPORT: Senior Planner Chaz Bates asked if the Planning Commission would be interested in a brief training regarding the role of a Planning Commissioner and Roberts Rules of Order at a future meeting. There was consensus from the Commissioners that they would be interested in the training. Commissioner Haneke arrived at 6:05 p.m. VIIL PUBLIC COMMENT: There was no public comment. IX. COMMISSION BUSINESS: 08-1 1-2022 Planning Commission Minutes Page 2 of 4 a. Public Hearing (Continued): STV-2022-0002: Street Vacation of 1,553 square feet of unimproved right-of-way (ROW) intersecting with Appleway Boulevard. Vice -Chairman Robinson opened the continued public hearing from the July 28, 2022 Planning Commission meeting. Senior Planner Lori Barlow gave a staff report regarding STV-2022-0002. She explained that the public hearing on this item was continued from the previous meeting so that additional information could be acquired regarding access to the adjacent property. She requested that the Planning Commission add a condition of approval (if the Commission decided to recommend approval) to grant an easement that is acceptable to Avista to encompass all their utility lines. She recapped that if approved, half of the vacated ROW would be distributed to the two adjacent lots owned by Cameo Lofts, LLC and the requested Avista easement would be established by a new Record of Survey. She also stated that all other easements would remain in place as platted. Ms. Barlow explained that there was a question at the previous meeting whether there was adequate access to the adjacent property (owned by Major Bambino) that would allow entry into the garage door that abuts the requested vacated area. She stated that there was a recorded access easement through the Cameo Lofts, LLC property to provide access to the Bambino property. She then said that the applicant and adjacent property owner would provide information and photos regarding the access. The applicant, Jeremy Hopson with Cameo Lofts, LLC (Plummer, ID) presented photos of the property showing the access easement. He explained that he had a survey company plot the boundaries of the access easement in relation to the adjacent garage building. He stated that he feels the access is adequate to enter the garage and requested that the street vacation be approved. Commissioner Granrath asked if the applicant plans to move their fence to run along the easement line. Mr. Hopson answered that they will be moving the fence to the boundary of the easement if the street vacation is granted. The property owner, Major Bambino (Spokane Valley) also presented photos of the property. He stated that he does not feel that the access is adequate to enter the garage and requested that the street vacation be denied. Commissioner Granrath asked why the property owner doesn't feel the access easement provides adequate easement. Mr. Bambino responded that he doesn't believe a large vehicle would be able to make the turn into the garage. The property tenant, David Beech (Spokane Valley) stated that he is the tenant renting the Bambino property and is also in opposition to the street vacation because he needs to be able to get large vehicles into that garage. The public hearing was closed at 6:53 p.m. Commissioner Granrath stated that he feels the access easement is sufficient for the applicant to get into the property. Commissioner Haneke expressed concern about the access easement possibly being blocked in the future and causing a civil case between the two property owners where court 08-11-2022 Planning Commission Minutes Page 3 of 4 action and attorneys would have to get involved. He also expressed that he is disappointed in how much is stored in the public ROW but he feels that access to the garage is adequate. Commissioner Beaulac stated that he drove his car into the property and was able to access the garage without any issues. He said that a large over -sized vehicle might have some issues but still feels that the access easement provides adequate access. Commissioner Robinson, Miller, & Delucchi all concurred that the easement provides adequate access. Commissioner Beaulac moved to recommend approval of STV-2022-0002, subject to the staff conditions, including an additional condition to grant an easement that is acceptable to Avista to encompass all their utility lines. There was no additional discussion. The vote on the motion was six in favor, zero against and the motion passed. A five -minutes break was called at 7:01 p.m. The meeting was called back to order at 7:06 p.m. b. Study Session: CTA-2022-0002 — Multi -Family Parking Regulations Senior Planner Lori Barlow stated that CTA-2022-0003 was a City -initiated code text amendment to update the parking regulations for multi -family units. She explained that City Council was concerned about overflow on -street parking near multi -family developments and wanted staff to research the cause and find out if all provided on -site parking spaces are being used by the residents of multi -family developments. She explained that garages and paid parking spaces are not always used to park cars but they count as part of the parking code requirement when development occurs. Ms. Barlow explained that the current code requires 1 to 1.5 parking spaces per dwelling unit plus 5% of total for guests. All spaces provided, including garages or spaces that have an extra associated fee, are counted toward the required number. The current code does not have a reduction for Affordable Housing developments. Ms. Barlow stated that the proposed code would require 2 spaces per dwelling unit + 5% of total for guests. Garage and parking spaces that require an extra fee would not be counted toward the required number. The required number of spaces would be reduced to 1 space per dwelling unit for the developments at or below 80% Area Median Income (AMI). Ms. Barlow said that the area Affordable Housing Providers have expressed concerns that requiring 2 spaces per unit would make most affordable housing projects infeasible because more parking results in higher stormwater costs, less revenue generating buildings (taxes), larger development footprints, less space for housing, and less space for amenities. They have stated that Affordable Housing would need an exception from the higher parking requirement to make developments possible. Ms. Barlow explained that the higher parking requirement would lead to the following impacts: • The parking requirement is land intensive so more land would be required for developments • There will be more impervious surface which would lead to more stormwater run- off 08-11-2022 Planning Commission Minutes Page 4 of 4 • There will be increased development costs which would lead to higher rent costs. Ms. Barlow stated that a Determination of Non -Significance of Environmental Impact and the Notice of Public Hearing were both issued and published on August 5, 2022. The public hearing will be held at the August 25, 2022 Planning Commission meeting. Commissioner Robinson asked if the parking requirement will impact the R-4 zone. Ms. Barlow answered that the change would only apply to multi -family dwellings (apartments). Multi -family apartments are not permitted in the R-4 zone. Commissioner Robinson asked if there are any large parcels available that are currently zoned for multi -family residential. Ms. Barlow responded that she would research available land parcels that are zoned for multi -family developments. Ms. Barlow reiterated that the change would not be retroactive and would only apply to future developments. Commissioner Delucchi expressed concern that the requirement would not address issues with existing facilities that don't have adequate parking for residents. She also expressed that she thinks fee generating parking spaces should be counted toward the requirement. Commissioner Beaulac asked if there are provisions for off -site parking in the code. Ms. Barlow and Senor Planner Chaz Bates determined that there is a provision in the proposed code amendment regarding off -site parking. Commissioner Haneke expressed that he also doesn't think fee generating parking spaces should be excluded from the parking requirement. He stated that he would like additional information regarding affordable housing requirements (contract terms) and an outline showing the additional costs associated with the parking changes, i.e. additional land purchase, paving, stormwater, etc. Ms. Barlow responded that she would try to provide that information at the next meeting. X. GOOD OF THE ORDER: There were no Commissioner Reports. XI. ADJOURNMENT: Commissioner Beaulac moved to adjourn the meeting at 8:00 p.m. The vote on the motion was six in, favor, zero against and the motion passed. Bob McKinley, Chairman Marianne Lemons, Secretary Date Signed ,�� a Draft Meeting Minutes Spokane Valley Planning Commission Council Chambers — City Hall August 25, 2022 I. Planning Commission Chairman McKinley called the meeting to order at 6:00 p.m. The meeting was held in person and via ZOOM meetings. II. The Commissioners, staff, and audience stood for the Pledge Of Allegiance III. Planning Commission Secretary Marianne Lemons took attendance, and the following members and staff were present: Fred Beaulac Susan Delucchi Karl Granrath Walt Haneke Bob McKinley Nancy Miller Sherri Robinson Tony Beattie, City Senior Deputy Attorney Chaz Bates, Planning Manager Lori Barlow, Senior Planner Chad Knodel, IT Manager IV. AGENDA: Commissioner Beaulac moved to approve the August 25, 2022 agenda as presented. There was no discussion. The vote on the motion was seven in favor, zero against and the motion passed. V. MINUTES: Commissioner Miller moved to approve the August 11, 2022 minutes as presented. There was no discussion. The vote on the motion was seven in favor, zero against and the motion passed. VI. COMMISSION REPORTS: There were no Planning Commission reports. VII. ADMINISTRATIVE REPORT: Planning Manager Chaz Bates reported that there will be a Planning Commission training regarding meeting procedures and the role of a Planning Commissioner at the next regular meeting. VIII. PUBLIC COMMENT: There was no public comment. IX. COMMISSION BUSINESS: a. Findings of Fact: STV-2022-0002: Street Vacation of 1,553 square feet of unimproved right-of-way (ROW) intersecting with Appleway Boulevard. Senior Planner Lori Barlow presented the Findings of Fact for STV-2022-0002 for the street vacation of 1,553 square feet of unimproved right-of-way (ROW) intersecting with Appleway Boulevard. She stated that the Planning Commission held a public hearing on 08-25-2022 Planning Commission Minutes Page 2 of 4 the proposed street vacation at the July 28, 2022 and the August 11, 2022 meetings. After receiving public testimony, the Planning Commission moved and voted 6-0 to recommend approval to the City Council. She explained that the approval of the Findings Of Fact would formalize the recommendations that were made at the public hearing. Commissioner Granrath moved to approve the Findings of Fact for STV-2022-0002 as presented. There was no discussion. The vote on the motion was seven in favor, zero against, and the motion passed. Public Hearing: CTA-2022-0002 — Multi -Family Parking Regulations The public hearing was opened at 6:08 p.m. Senior Planner Lori Barlow stated that CTA-2022-0003 was a City -initiated code text amendment to update the parking regulations for multi -family units. She stated that a Determination of Non -Significance of Environmental Impact and the Notice of Public Hearing were both issued and published on August 5, 2022. A study session on this item was held at the August 11, 2022 meeting. Ms. Barlow explained that City Council was concerned about overflow on -street parking near multi -family developments and wanted staff to research the cause and find out if all provided on -site parking spaces are being used by the residents of multi -family developments. She explained that garages and paid parking spaces are not always used to park cars but they count as part of the parking code requirement when development occurs. Ms. Barlow stated that multi -family developments are only allowed in three zones per the Spokane Valley Municipal Code (SVMC). They are allowed in Multi -Family Residential Zone (MFR), the Mixed Use zone (MU), and the Corridor Mixed Use zone (CMU). Multi- family developments consist of more than three units in a single building. Currently, there are 315 acres of vacant land within the three zoning districts and 105 lots. She explained that the current cost of building a garage stall is approximately $10,000 and a surface parking stall is approximately $5,000. According to the assessor's data of properties in the MFR zone, the average land cost is approximately $22 per square foot. Ms. Barlow explained that the current code requires 1 to 1.5 parking spaces per dwelling unit plus 5% of total for guests. All spaces provided, including garages or spaces that have an extra associated fee, are counted toward the required number. The current code does not have a reduction for Affordable Housing developments. Ms. Barlow stated that the proposed code would require 2 spaces per dwelling unit + 5% of total for guests. Garage and parking spaces that require an extra fee would not be counted toward the required number. The required number of spaces would be reduced to 1 space per dwelling unit for the developments at or below 80% Area Median Income (AMI). Ms. Barlow said that Spokane Valley Fire Department submitted comments supporting the proposed language of the code text amendment Commissioner Robinson asked if covered carports would count towards the parking requirement. Ms. Barlow responded that they would count towards the number of required spaces (unless the landlord charges an additional fee to park in those spaces). 08-25-2022 Planning Commission Minutes Page 3 of 4 Commissioner Haneke expressed concern about only requiring one parking space per unit for affordable housing units. He feels that this reduction will increase the street parking problem that already exists. Commissioner Miller & Beaulac concurred that something should be included in the code text amendment to address the current problem of parking on the street. Commissioner Beaulac asked if the code permits parking garages. Ms. Barlow responded that there is nothing in the code that would prohibit parking garages. Commissioner Beaulac asked if this requirement would apply to the Planned Unit Development of the Painted Hills property. Ms. Barlow answered that Painted Hills was submitted in 2015 and was vested with the regulations of the time of submittal so the new requirements probably would not apply (this will be determined at the final time of approval). Commissioner Granrath asked for clarification about garage spaces. Ms. Barlow responded that the text reads, "parking spaces within individual enclosed garages shall not be counted when determining the number of parking spaces". She clarified that common garages could be counted. The item was opened for public comment. There was no public comment offered. The public hearing was closed at 6:56 p.m. Commissioner Haneke moved to recommend denial of CTA-2022-0002 regarding multi- family parking regulations. Commissioner Haneke clarified that he doesn't feel that this code text amendment will alleviate the street parking problem. He explained that raising the requirement to two parking spaces per unit is a good step but the reduction in parking for affordable housing will exacerbate the existing problem because most families (even low income) have more than one vehicle. He suggested including an additional requirement for wider streets if parking on the street is going to be utilized or considering other solutions. He stated that he does not want to add to the problem for future developments by not requiring enough on - site parking. Commissioner Miller agreed that one space per unit is not enough and will cause additional future parking issues. Commissioner Granrath stated that he is in favor of the reduction in parking for affordable housing because of the great need for that type of housing. He said that he thinks the number of parking spaces should be tied to the number of bedrooms and that garages should be included in the number of required parking spaces. Commissioner Delucchi stated that she would like to see the number of required parking spaces higher than the proposed number. Commission Beaulac expressed concern again about this amendment not addressing the current problem and about making a recommendation on the amendment without input from the development community within the City limits about what kind of effect this will have on new construction. The vote on the motion was five in favor and two opposed, with Commissioner Delucchi and Commissioner Robinson dissenting. The motion carried. 08-25-2022 Planning Commission Minutes Page 4 of 4 X. GOOD OF THE ORDER: There were no Commissioner Reports. XI. ADJOURNMENT: Commissioner Beaulac moved to adjourn the meeting at 7: 39 p.m. The vote on the motion was six in favor, zero against and the motion passed. Bob McKinley, Chairman Date Signed Marianne Lemons, Secretary COMMUNITY AND PUBLIC WORKS Spokane .0.0Valley BUILDING & PLANNING STAFF REPORT AND RECOMMENDATION TO THE PLANNING COMMISSION FILE: STV-2022-0002 STAFF REPORT DATE: July 21, 2022 FILE NO: STV-2022-0002 PROPOSAL DESCRIPTION: Street vacation request to vacate approximately 1,553 square feet of unimproved right-of-way that intersects with Appleway Avenue. STAFF PLANNER: Lori Barlow, AICP, Senior Planner APPLICANT: Cameo Lofts, LLC PROPERTY OWNER: City of Spokane Valley PROPOSAL LOCATION: The right-of-way proposed to be vacated is located approximately 800 feet west of the Appleway Avenue and Barker Road intersection, and adjacent to parcels 55184.1208, 55184.1207 and 55184.1216; the site is further located in the SE quarter of Section 18, Township 25 North, Range 45 East, Willamette Meridian, Spokane Valley, Washington BACKGROUND: On June 28, 2022, City Council approved Resolution No. 22-013 to set the public hearing date for July 28th, 2022, to consider the privately initiated request to vacate an irregularly shaped alley that intersects the northside of Appleway Avenue. The right-of-way proposed to be vacated is located approximately 800 feet west of the intersection of Appleway Avenue and Barker Road. The right-of-way is an irregularly shaped 20' wide quadrilateral area of unimproved alleyway, that extends north from Appleway Avenue 100' at the farthest point. The right of way was dedicated by the Corbin Addition to Greenacres Plat in 1924. Although various consolidations of lots from the original Corbin Addition to Greenacres Plat have occurred leaving new legal descriptions, it has been shown that the portion of the alley that is requested to be vacated lies within the original boundaries of Lot 34, Block 12 of the historical plat. The right -of way lies between parcel numbers 55184.1207 and 55184.1208 which were previously included in Lot 34, Block 12. If the vacation is approved, the entire vacated area should be returned to the parcels where it originated from. The rear portion of parcel 55184.1216 owned by Major and Corinna Bambino, abuts the north end of the unimproved right-of-way. The Bambino's parcel has an access easement recorded by Staff Report and Recommendation STV-2022-0002 Page 1 of 6 July 28, 2022 auditor's number 901810A that crosses the alley right-of-way and the north portion of parcel 55184.1208. The access easement will be retained if the vacation request is approved. The surrounding site is currently under construction with a multifamily development. A single family home that was located in the southeast portion of parcel number 55184.1207 was removed in preparation for the multi -family development. The surrounding site has numerous easements for water, communications, electrical and gas, but only the gas line easement and access easement lie within the right-of-way proposed to be vacated. All easements will remain. Cameo Lofts, LLC has requested the street vacation for the following reasons: 1. Lots in this area have been divided and or consolidated over the years which has reduced this small section of alley to a dead-end; it is impossible to be used to access the westerly portion of the alley due to the relation to the parcel to the west (55184.1235). 2. The limits of the alley to be vacated is the portion located between parcel numbers 55184.1208 and 55184.1207. 3. The public benefit of the vacation is: a. One less access point to Appleway Avenue at an already congested area; b. Eliminate confusion from a dead-end alley way; and c. Improved aesthetics — the area has attracted nuisance and abandoned vehicles. APPROVAL CRITERIA: 1. Chapter 22.140 SVMC — Street Vacations 2. City of Spokane Valley Street Standards ATTACHMENTS: Exhibit 1: Vicinity Map Exhibit 2: Aerial Map Exhibit 3: Notice of Public Hearing Exhibit 4: Agency Comments I. PROPERTY INFORMATION Size and Characteristics of proposed vacation: The area to be vacated is unimproved right-of-way and totals approximately 1,553 square feet. Adjacent Comprehensive Plan Designation: Corridor Mixed Use (CMU) Adjacent Zoning: Corridor Mixed Use (CMU) Adjacent Land Use(s): North and east - Multi -family development under construction; West - vacant and automotive repair; South — Appleway Avenue II. STAFF ANALYSIS OF STREET VACATION PROPOSAL A. COMPLIANCE WITH SVMC 22.140.030 Findings: 1. Whether a change of use or vacation of the street or alley will better serve the public? Staff Report and Recommendation STV-2022-0002 July 28, 2022 Page 2 of 6 The area proposed to be vacated lies between two parcels owned by the applicant. The applicant is currently constructing a multifamily development that is taking access approximately 50' east of the alley The smaller triangular shaped parcel abutting the southwest boundary of the right of way has an area of 702 square feet. The dimensions leave the property undevelopable. A varying width access easement provides access to a garage located on the east side of the structure owned by the Bambino's (parcel number 55184.1216). No comments have been received from the Bambinos. A gas line easement crosses a portion of the right-of-way and is necessary for maintenance and operation of existing facilities. Other easements are located outside of the right-of-way. All easements will remain. All parcels abutting the alley right-of-way have direct access from Appleway Avenue. Due to the irregular shape of the north portion of the alley it does not maintain a viable connection to that portion of the alley to the northwest. Currently several vehicles that appear inoperable are parked in that portion of the alley requested to be vacated and that portion of the alley extending west. It is evident the alley is not used for public access and the public would benefit from the removal of old vehicles, and the development of the property in conjunction with the multifamily complex. The vacation is expected to have no impact on the general public. 2. Whether the street or alley is no longer required for public use or public access? The area proposed to be vacated is currently unimproved and is not being used for public access and is not required for current or future public access. Stormwater improvements are located in Appleway Avenue and the alley is not needed for future stormwater improvements. Since the lot to the north is under development future stormwater improvements and access are not anticipated. 3. Whether the substitution of a new and different public way would be more useful to the public? There is no substitution being proposed as part of the vacation. The City's review has determined no need for a new or different public way. The alleyway is unimproved and has not provided access to the remaining unvacated portions of the alleyway to the northwest. All lots abutting the alley have access from Appleway Avenue. So long as access easements are retained for the electrical facilities, the public interest is served. The private access will be retained until the easement is vacated. The private easement has no impact on the general public. 4. Whether conditions may so change in the future as to provide a greater use or need than presently exists? The surrounding property under development takes access from the Appleway Avenue; Future redevelopment of the adjacent properties should not be affected as the properties have frontage on Appleway Avenue. It is not anticipated that changes would occur in the future that would require the use of the subject right-of-way for public access. 5. Whether objections to the proposed vacation are made by owners of private property (exclusive of petitioners) abutting the street or alley or other governmental agencies or members of the general public? Staff Report and Recommendation STV-2022-0002 Page 3 of 6 July 28, 2022 Notice of the public hearing was made by posting written notice at City Hall, CenterPlace, and the Valley library; publishing notice in the Spokane Valley Herald, posting both ends of the right-of-way to be vacated, and a direct mailing to property owners adjacent to the proposed vacations. To date, no objections by the public or governmental agencies have been received. Conclusions: The findings confirm criteria set forth in SVMC 22.140.030 have been met. B. COMPLIANCE WITH TITLE 21 SVMC — ENVIRONMENTAL CONTROLS The Planning Division has reviewed the proposed project and has determined that the project is categorically exempt pursuant to WAC 197-11-800(2)(i) and SVMC 21.20.040 from environmental review under the provisions of the State Environmental Policy Act (SEPA). III.PUBLIC COMMENTS Findings: No public comments were received following the notice of public hearing posted on July 8, 2022 and emailed and mailed on July 8, 2022. A Notice of Public Hearing sign was posted on July 8, 2022 on each end of the area proposed to be vacated. Notices were posted in the Spokane Valley Public Library, City of Spokane Valley main reception area and CenterPlace Event Center on July 8, 2022. The public hearing notice was mailed to all owners adjacent to the area proposed to be vacated on July 8, 2022. Staff and agencies were notified of the request on July 5, 2022 and noticed again on July 13, 2022. Lastly, the notice was published in the Spokane Valley Herald on July 8, 2022 and July 15, 2022. Conclusion(s): The City has met the noticing requirements for street vacations as required in SVMC 22.140.020(F) IV. AGENCY COMMENTS Request for comments from agencies and service providers was sent on July 5, 2022 as part of the initial assessment of the street vacation. Notice of public hearing was provided to agencies and service providers again on July 13, 2022. Comments were received from the following agencies and are attached as exhibits to this staff report. Where necessary, comments have been incorporated into the recommended conditions of approval in Section V. Agency Received Comments Comments Dated City of Spokane Valley Public Works - Engineering Yes 7-19-2022 City of Spokane Valley Public Works — Stormwater Yes 7-5-2022 City of Spokane Valley Public Works - Traffic No City of Spokane Valley Public Works — Maintenance No Spokane Valley Fire District No.1 Yes 7-18-2022 Spokane County Public Works - Wastewater Yes 7-15-2022 Spokane Regional Health District No Staff Report and Recommendation STV-2022-0002 July 28, 2022 Page 4 of 6 Yellowstone Pipeline No Consolidated Water Irrigation District #19 Yes 7-18-2022 Avista Utilities Yes 7-5-2022 Century Link (Lumen) Yes 7-6-2022 Comcast No Findings: The application was routed to jurisdictional agencies, utilities, and public districts for review and comment. Avista has both gas and electric distribution facilities within the right-of-way and requests the existing easement be preserved in the entire alleyway; Consolidated Water District noted that facilities were still located in the following easements: #68847C, #85338C, and #7405130015. All easements are in place, and will remain. However, it is worth noting that the water district easements are located outside of the area requested to be vacated. Comcast commented directly to the applicant. The correspondence was included with the application and indicated they had no issue with the street vacation. Conclusion(s): Staff concludes that jurisdictional agencies, utilities, and or public districts have no concerns regarding the proposed street vacation of the alley way intersecting with Appleway Avenue so long as easements are retained. V. OVERALL CONCLUSIONS AND FINDINGS Staff concludes that STV-2022-0002 as proposed is consistent, or will be made consistent, through the recommended conditions of approval based on the approval criteria stated herein. RECOMMENDATION: Approve the request to vacate the approximately 1,553 square feet of irregularly shaped alleway intersecting with Appleway Avenue adjacent to parcel numbers 55184.1207, 55184.1208, and 55184.1216 and subject to the following: 1. Initial work to satisfy conditions of the street vacation (File No. STV-2022-0002), including all conditions below shall be submitted to the City for review within 90 days following the effective date of approval by the City Council. 2. The vacated property shall be transferred to the owner of the abutting parcels 55184.1207 and 55184.01208 as shown on the record of survey created and recorded with Spokane County Auditor's Office pursuant to condition 4. Such property shall become part of each abutting parcel. 3. All easements shall be retained on the record of survey unless otherwise vacated. 4. Following the City Council's passage of the Ordinance approving the street vacation, a record Staff Report and Recommendation STV-2022-0002 Page 5 of 6 July 28, 2022 of survey of the area to be vacated, prepared by a registered surveyor in the State of Washington, including an exact metes and bounds legal description, and specifying any and all applicable easements for construction, repair and maintenance of existing and future utilities and services, shall be completed. 5. All direct and indirect costs of the title transfer of the vacated street from public to private ownership, including but not limited to, title company charges, copying fees, and recording fees, shall be paid by the proponent. The City shall not, and does not, assume any financial responsibility for any direct or indirect costs for the transfer of title. 6. The zoning district designation of the properties adjoining the street to be vacated shall be automatically extended to the center of such vacation, and all area included in the vacation shall then and henceforth be subject to all regulations of the districts. The adopting Ordinance shall specify this zoning district extension inclusive of the applicable zoning district designations. 7. The record of survey and certified copy of the Ordinance shall be recorded by the City Clerk in the office of the Spokane County Auditor. 8. All conditions of City Council authorization shall be fully satisfied prior to any transfer of title by the City. Staff Report and Recommendation STV-2022-0002 Page 6 of 6 July 28, 2022 CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 07-009 RESOLUTION ADOPTING POLICIES FOR IMPOSING VACATION CHARGES PURSUANT TO RCW 36.79.030 WHEREAS, the City of Spokane Valley has the authority to vacate roadways and right of ways pursuant to RCW 36.79.030; and WHEREAS, the City of Spokane Valley has the authority to charge for said vacations in an amount that does not exceed 50 % of the full appraised value or for the full appraised value of the area vacated where the street or alley had been part of a dedicated right of way for over twenty five years or if the property was acquired at public expense; and WHEREAS, the City of Spokane Valley wishes to establish a policy by which they determine the amount to be charged the benefited property owners of any such vacation. NOW THEREFORE, BE IT RESOLVED THAT THE CITY OF SPOKANE VALLEY ADOPTS THE FOLLOWING POLICY: SECTION 1. Policy. 1. The cost for property received as a result of a vacation initiated by an adjacent property owner shall equal fifty per cent (50%) of the appraised value of the vacated property received. a. The appraised value shall be the same as the value of an equivalent portion of property adjacent to the proposed vacation as established by the Spokane County Assessor at the time the matter is considered by the City Council. b. If the value of adjacent properties differs, then the average of the adjacent property values per square foot will be used. 2. Notwithstanding the provisions of paragraph (1), the applicant shall pay the above - described fee only to the extent that it exceeds the cost charged by the City of Spokane Valley to initiate the vacation process, exclusive of any surveying or engineering costs that may be incurred by the applicant. 3. This charge shall be paid subsequent to council action and prior to recording the vacation with the Spokane County Auditor. 4. The City Council shall reserve the right to deviate from this policy upon the adoption of written findings of fact that demonstrate that the public interest shall be best served by an alternate approach. SECTION 2. This Resolution shall be in full force and effective immediately upon adoption. Resolution 07-009 Street Vacation Charges Page 1 of 2 Adopted this 10th day of July, 2007. Diana Wilhite, Mayor hristine Bainbridge, Ci Clerk Approved a$o Form: Office oZ the City ttorney Resolution 07-009 Street Vacation Charges Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 27, 2022 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration — Potential Grant Opportunity -Water Quality Combined Funding Program GOVERNING LEGISLATION: RCW 35.77.010: Six Year Transportation Improvement Program PREVIOUS COUNCIL ACTION TAKEN: • October 7, 2014 — Info report on Ecology Stormwater Grant Opportunities • October 21, 2014 — Administrative Report discussing Washington State Department of Ecology stormwater grant opportunities resulting in consensus to apply for grants. • October 11, 2016 — Administrative Report discussing Washington State Department of Ecology stormwater grant opportunities resulting in consensus to apply for grants. • May 28, 2019 — Council authorized execution of Water Quality Financial Assistance Agreement with the Department of Ecology • July 19, 2022 — Motion passed to terminate Ecology grant agreement for the Sprague Stormwater project between University Road and Park Road • September 6, 2022 — Administrative report introducing the current funding program BACKGROUND: On August 9, 2022, the Washington State Department of Ecology issued a Call for Projects for the Water Quality Combined Funding Program (WQC) for state fiscal year 2024. The application combines multiple funding programs into one application process where Ecology staff will evaluate each application received and separate them into respective funding pots. The following funding programs are available: • Clean Water State Revolving Fund — Loans - $250 million available • Stormwater Financial Assistance Program — State Grants - $35 million available • Clean Water Centennial Program — State Grants - $20 million available • Clean Water Act Section 319 — Federal Grants - $1.7 million available • Sewer Overflow & Stormwater Reuse Grants — Federal Grants - $11.4 million available The program timeline is contingent on the progress made by the state's legislative session starting in January 2023. Below is a summary of critical program dates: • Applications Due October 12, 2022 • Issue Draft Funding Award List January 20, 2023 • Final Funding Awards July 1, 2023 • Agreement Development July 2023 thru January 2024 • Start Work no later than April 2024 Our City generally aligns most with the Stormwater Financial Assistance Program (SFAP) grants. The SFAP requires a 15% local match to an 85% Ecology funding award. By rule, the City is eligible for the remaining programs, but in general, we typically compete for SFAP funds. The SFAP will fund a project's preliminary engineering, construction, or both. Any single agency is limited to a total award amount of $10 million. Otherwise, engineering -only or construction - only projects do not have a maximum award. • Engineering -only projects are intended to achieve 90% design completion and be positioned to compete for future construction funding from the program in future years. • Construction -only projects must have an Ecology -approved design report. • If an application proposes both engineering and construction phases, the total eligible cost is limited to $300,000. This means the maximum SFAP award is 85% of that total cost, or $255,000. This limited award is intended to limit the financial exposure of the program and prevent projects from tying up award funds over multiple years. City staff have coordinated with Ecology staff regarding potential project applications. As a result, City staff recommend submitting a single construction -only application for the following project: Proposed Application: Proposed Limits: Total Estimated Cost: Sprague Avenue Stormwater Improvements Herald Road to Mullan Road $2,300,000 85% Grant Request: $1,955,000 15% City Match: $ 345,000 Project Description: The project aims to improve water quality in the Spokane Valley- Rathdrum Prairie Aquifer through the installation of Low Impact Development (LID) techniques and best management practices (BMPs) along Sprague Avenue. The proposed LID and BMP improvements for Sprague Avenue, between Herald and Mullan Roads, includes the addition of grassy bio-infiltration swales and/or proprietary bioretention systems that treat runoff before discharging to the aquifer via drywells. To accommodate these improvements, Sprague Avenue will be reduced from five travel lanes to four travel lanes. See Figure 1 at the end of this RCA for a proposed schematic of the project scope. The proposed improvements would be very similar to the project immediately east of this location, between University and Herald Roads. The proposed project stems from the 2016, Ecology -funded, parent Sprague Avenue Stormwater project spanning from University Road to Park Road. The parent project has an Ecology -approved Design Report and is eligible for construction funding. The total cost of the parent -project is estimated at $5.5 million. Staff believe this project to be too large of a project cost for the available program funds and have identified an incremental segment of the project to submit for funding. Ecology has concurred with staff that the proposed project is eligible as the Design Report for the entire corridor has been approved. OPTIONS: Proceed with the proposed motion as written or take other appropriate action. RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager or designee to apply for the Sprague Avenue Stormwater Improvement project between Herald Road and Mullan Road. BUDGET/FINANCIAL IMPACTS: The Stormwater Management Fund #402 or Aquifer Protection Area Fund #403 is expected to generate sufficient local funds over the programmed years of 2023, 2024, and 2025 to satisfy the 15% local match of $345,000. STAFF CONTACT: Adam Jackson, P.E. — Engineer — Planning & Grants ATTACHMENTS: Image 1: Proposed Project Layout - Schematic Figure 1: Proposed Project Layout - Schematic MATCH LINE - SEE BELOW MATCH LINE - SEE ABOVE CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 27, 2022 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Expo Expansion Lodging Tax Award Modification GOVERNING LEGISLATION: Chapter 67.28 RCW; Chapter 3.20 SVMC PREVIOUS COUNCIL ACTION TAKEN: • On March 8, 2016, Council heard a report from Community Attributes, Inc. (CAI) on the Retail Improvement Study, as well as the Tourism Enhancement Study. • On August 16, 2016, Council authorized staff to move forward with the analysis of six potential tourism enhancement projects. • On December 20, 2016, Council heard a report from CAI on an update to the Tourism Enhancement Study, including analysis of the six projects approved by Council as well as the Plante's Ferry expansion and the HUB Complex. • On July 10, 2018, Council approved a motion to limit future discussions of this topic to the fairgrounds and stadium district, a sports complex, and CenterPlace west lawn expansion. • On August 14, 2018, Council heard an administrative report which went into greater detail on the economic analysis of the fairgrounds and stadium district, a sports complex, and CenterPlace west lawn expansion. • On April 9, 2019, Council heard an administrative report that updated Council on the status of the Council preferred alternatives including the Expo Expansion at the Fairgrounds. • On May 26, 2020, Council heard an update on tourism venues and projects, including financial benefits and impacts of the Expo Expansion at the Fairgrounds. • On September 22 and October 20, 2020, Council and staff discussed a capital request for the Expo Expansion project, and there was Council consensus on October 20, 2020, to include it on the 2021 State Legislative Agenda, with a capital request of $4 million in state funds toward the Expo Expansion project. • On November 17, 2020, Council adopted the State Legislative Agenda that included the Expo Expansion project. • On May 18, 2021, the City was awarded a $750,000 appropriation from the WA State Legislature towards the Expo Expansion project. • On August 24, 2021, Council allocated $1.0 million from the Capital Reserve Fund 312 toward the Expo Expansion project. • On October 19, 2021, Council authorized the City Manager to apply for the ARPA Tourism grant for the Expo Expansion project in conjunction with Spokane County. • On December 7, 2021, Council authorized the City Manager to increase the ARPA Tourism grant request from $3.0 million to $4.25 million to account for funding from Spokane County that was unable to be directed towards the Expo Expansion project. • On December 14, 2021, Council approved the allocation of $3.5 million of Lodging Tax funds from Fund #104 (Hotel Motel Tax Tourism Facilities) to the Expo Expansion project. • On February 15, 2022, Council received an Information Item in the agenda packet that detailed the improvements needed to Avista Stadium as part of new Major League Baseball requirements. • On February 22, 2022, Council directed staff to withdraw an application to the Economic Development Administration for financial assistance for the building due to increased costs associated with the project. Page 1 of 3 • On April 19, 2022, Council heard a presentation from Chris Duff, President of the Spokane Indians organization detailing the ball club's history and activities within the community. • On June 30, Council toured Avista Stadium to learn more about the facilities and the specific areas needing improvements. BACKGROUND: After extensive presentations and discussions regarding a number of tourism and economic development studies, Council took several actions in 2020 and 2021 towards funding an Expo Center Expansion Project at the Spokane County Fairgrounds. As a result, on May 18, 2021, the City was awarded $750,000 from the legislature for the project. Only a limited amount of funds (less than 5%) could be used for design purposes. The City actively pursued this project as a means of improving the hospitality and tourism environment as the region was suffering from the impacts of the Covid-19 pandemic. Various funding opportunities were investigated which resulted in Council designating $1 million towards design efforts from the Capital Reserve Fund #312, a $3.5 million award from the Lodging Tax Process in 2021, and an application to the federal Economic Development Administration (EDA) for a funding opportunity through the American Rescue Plan Act Travel, Tourism and Outdoor Recreation grant program (ARPA Tourism). The application was based on 2018 cost estimates of $10 million for the project. On January 12, 2022, the City entered into a contract with OAC Services, Inc. for project management and owner's representative services for the Expo Expansion project. In response to the EDA's comment regarding cost estimates and conversations with OAC, the City requested OAC to review the 2018 cost estimates used in the EDA grant application. OAC estimated, based on construction market conditions at the beginning of 2022, that the project cost had increased at least $4 million, resulting in a then cost of the Expo Expansion project of at least $14 million. Prices have escalated since that time and the current cost of the project is unknown. On February 22, 2022, Council directed staff to withdraw the EDA grant application and to further study the Expo Center as part of an overall update to the City's 2017 Tourism Study. The City's update to its 2017 Tourism Study is currently underway. This study is looking at a variety of tourism facilities, including sports facilities such as fields and ice facilities, arts, expansion of or improvements to the fairgrounds, and various other existing and potential tourism options. The study is anticipated to be completed in 2023. With the withdrawal of the EDA grant application and ongoing Tourism Study, the $3,500,000 that was awarded from the capital lodging tax funds is no longer needed for the Expo Center Expansion Project. When the Tourism Study is completed and Council determines an appropriate use of the money, it can then be allocated pursuant to the Lodging Tax process towards the determined project or projects. Given these considerations, staff recommend that Council modify the allocation to return the $3,500,000 to the general capital lodging tax fund (Fund 104) for future allocation. As a reminder, pursuant to SVMC 3.20.020(B), the money in Fund 104 may only be used for "capital expenditures for acquiring, constructing, making improvements to, or other related capital expenditures for large sporting venues, or venues for tourism -related facilities, which facilities generate overnight guests at lodging facilities...." Currently, there is an estimated available balance of $5,347,694 in Fund 104 at the end of 2022, which includes the $3,500,000 that was awarded since no expenditures have occurred from that funding source. Pursuant to RCW 67.28.1817, any change in use of the revenue shall be submitted to the LTAC for review and comment. The 2022 Lodging Tax process is currently under way and the LTAC will be meeting on October 20, 2022, to consider recommendations. A motion to return the $3,500,000 is appropriate at this time to allow the LTAC to review it and provide any comments back to Council as part of the standard annual process. If Council approves the proposed motion, staff will provide a letter in substantially the form attached, to the LTAC at its meeting on October 20, 2022. Page 2 of 3 OPTIONS: Move to return the $3,500,000 in lodging tax proceeds allocated in 2022 towards the Expo Center Expansion project back to Fund 104, or take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: I move to return the $3,500,000 in lodging tax proceeds allocated in 2022 towards the Expo Center Expansion project, back to Fund 104. BUDGET/FINANCIAL IMPACTS: The $3,500,000 currently allocated towards the Expo Center Expansion Project would be returned for future allocations from Fund 104. Estimated fund balance in Fund 104 at the end of 2022 is $5,347,694. STAFF CONTACT: Erik Lamb, Deputy City Attorney; Mike Basinger, Economic Development Director; Chelsie Taylor, Finance Director ATTACHMENTS: Draft Letter to LTAC regarding modification in use of revenues Page 3 of 3 Spokane _Valley 10210 E Sprague Avenue • Spokane Valley WA 99206 Phone: (509) 720-5000 • Fax: (509) 720-5075 • www.spokanevalley.org Email: cityhall@spokanevalley.org September 27, 2022 Spokane Valley Lodging Tax Advisory Committee RE: Return of 2021 Award of $3,500,000 in lodging tax proceeds towards the Expo Center Expansion Project Dear Spokane Valley Lodging Tax Advisory Committee Members: On September 27, 2022, at a regularly scheduled City Council meeting, the City of Spokane Valley City Council ("City Council") voted to return the $3,500,000 in lodging tax proceeds originally awarded for the Expo Center Expansion Project ("Expo Project") back to the "capital" lodging tax fund (Fund 104) for the purposes provided in SVMC 3.20.020(B). Pursuant to RCW 67.28.1817, this letter constitutes notice from the City Council of the change in use and requests any comments from the Spokane Valley Lodging Tax Advisory Committee ("LTAC") on the return of the $3,500,000. In 2020, the City Council determined to focus on the Expo Project and took several actions towards funding it. The City was awarded $750,000 from the State Legislature and City Council set aside $1,000,000 of its general fund revenue towards the Expo Project. In 2021, the Lodging Tax Advisory Committee voted to recommend allocating $3,500,000 of the "capital" lodging tax proceeds (Fund 104) towards the project and City Council approved the award and allocation. The City also applied to the federal Economic Development Administration (EDA) for a funding opportunity through the American Rescue Plan Act Travel, Tourism and Outdoor Recreation grant program ("ARPA Tourism"). However, in early 2022, the City hired a consultant to assess the project and it was determined that due to significant project cost increases, the project was no longer feasible. The City withdrew its EDA ARPA Tourism application. The City subsequently engaged in a comprehensive tourism study to analyze the feasibility of various tourism -related facilities, including sports fields and ice facilities, arts facilities, expansion of or improvements to the fairgrounds, and other existing and potential tourism options. The study is anticipated to be completed in 2023. The City Council believes that the $3,500,000 is no longer needed for the Expo Project at this time and prefers to return the money to the capital lodging tax fund (Fund 104) for future allocation consideration. When the Tourism Study is completed and City Council determine an appropriate use of the money, it can then be allocated pursuant to the LTAC recommendation and award process towards the determined project or projects. City Council requests the LTAC consider the return of the $3,500,000 and provide any comments with its recommendations on the other lodging tax applications as part of the 2022 lodging tax process. Sincerely, Pam Haley, Spokane Valley Mayor On behalf of Spokane Valley City Council Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 27, 2022 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion consideration: use of Coronavirus Local Fiscal Recovery (CLFR) funds for gang task force funding GOVERNING LEGISLATION: Interlocal Agreement with Spokane County and Spokane Sheriffs Office PREVIOUS COUNCIL ACTION TAKEN: Administrative report on Regional Safe Streets Task Force on August 16, 2022; administrative report on September 13, 2022. BACKGROUND: Police Chief Ellis provided an overview of the Regional Safe Streets Task Force on August 16, 2022. Chief Ellis highlighted increases in gang violence and changes with additional patrols that have been temporarily implemented this year. Significantly, the extra patrols have been provided through overtime patrols by participating officers from existing funding, including through the City's 2022 budgeted law enforcement costs. The extra patrols were expected to end in September of 2022. Spokane County contributed an additional $100,000 beginning in August, which will extend the extra patrols to approximately the end of October or beginning of November. If Spokane Valley contributed $100,000, it would likely extend the extra patrols until the end of the year or mid -January 2023. On September 13, 2022, City Council had a discussion about Spokane Valley contributing an additional $100,000 towards the patrols. Council indicated a desire that staff research the possibility of utilizing the City's Coronavirus Local Fiscal Recovery funds (CLFR) for the additional funding. Staff have determined that use of CLFR funds would be allowable. City Council previously allocated the available CLFR funds for a number of purposes in May, 2022. One of those items was an allocation of $842,857 for law enforcement, though the law enforcement amount was originally contemplated for a variety of technology, such as cameras and related items. The additional overtime patrols were not included as part of the discussion of the law enforcement allocation. At this time, if Council would like to use CLFR funds for the overtime patrols, there are two options. First, Council may decide to keep the allocations the same and utilize a portion of the $842,857 towards the overtime patrols. Secondly, Council may reallocate $100,000 from another allocation "bucket" towards the overtime patrols. If Council desires to utilize funds from the original $842,857 allocation towards law enforcement, only consensus is required. If Council desires to reallocate an amount from another allocation "bucket", it would require a motion since the allocations were previously approved by motion. The City's current adopted law enforcement budget is $24,958,601. OPTIONS: Discussion; (1) consensus to use $100,000 of the law enforcement CLFR allocation towards extra patrols for the Regional Safe Streets Task Force; or (2) reallocate from another CLFR allocation "bucket"; or (3) take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: (1) If Council desires to use $100,000 from law enforcement CLFR allocation: Consensus to use $100,000 from the law enforcement CLFR allocation towards extra patrols for the Regional Safe Streets Task Force; (2) If Council desires to reallocate from another CLFR allocation "bucket": Move to approve the reallocation of CLFR funds in the amounts identified on the final spreadsheet column for the general purposes identified therein and to use $100,000 towards extra patrols for the Regional Safe Streets Task Force; or (3) take such other action as Council deems appropriate. BUDGET/FINANCIAL IMPACTS: If Council determines to contribute towards the extra patrols, the 2022 Budget will need to be amended to account for the increase expenditures. This would be a non -recurring expense from available CLFR funds and not incorporated into the 2023 budget. STAFF CONTACT: Chief Ellis; Erik Lamb, Deputy City Manager ATTACHMENTS: Prior approved CLFR Allocation spreadsheet CITY OF SPOKANE VALLEY, WA Coronavirus Local Fiscal Recovery Funds Program Options City of Spokane Valley CLFR Award $ 16,006,492 Council Allocated Amounts $ Allocated Internal City Costs Sewer Infrastructure - Buckeye Ave Sewer Extension (after bid approval) Innovia Foundation/Launch Northwest I$ 250,000 I 750,000 I I $ 1,000,000 I Total Allocated $ 2,000,000 Remaining to Allocate $ 14,006,492 Amount Available for Revenue Loss for General Governmental Purposes - i.e. Public Safety $10,784,249 Potential General Governmental Programs: Councilmember Recommendations Higgins Peetz I Woodard I Wick Haley I Hattenburg I Padden Spokane Valley Performing Arts Center Spokane Valley Partners - New Facility - Updated $5,500,000 ask; consider land acquisition assistance Spokane Valley Mall Word of Faith Christian Center - Consider as part of affordable housing RFP HUB Outdoor Facility Land Acquisition - Land for projects, such as SVP, affordable housing projects Boys and Girls Club Capital $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 500,000 $ 500,000 $ 500,000 $ 3,784,743 $ 3,000,000 $ 3,784,000 $ 6,000,000 $ 6,000,000 $ 5,000,000 $ 6,000,000 $ 2,000,000 $ 6,000,000 $ 6,000,000 $ 6,000,000 $ - $ - $ - $ 1,000,000 $ - $ - $ - I 5/31/20221 I Average Amounts Recommended $ 785,714 $ 785,714 $ 2,366,963 $ 4,000,000 $ 5,285,714 $ 5,998,535 $ 142,857 Subtotal $ 10,784,743 $ 9,000,000 $ 10,784,000 $ 10,000,000 $ 6,500,000 $ 6,500,000 $ 6,500,000 $ 8,581,249 $ 10,784,249 Remaining to Allocate After Revenue Loss $ 3,221,749 $ 5,006,492 $ 3,222,492 $ 4,006,492 $ 7,506,492 $ 7,506,492 $ 7,506,492 $ 5,425,243 $ 3,222,243 (items be/ow a/so qualify for general governmental purposes so may exceed $3.2M) Other CLFR Eligible Potential Programs Park Amenities or Construction Affordable Housing - RFP Mental Health Assistance - RFP Childcare Provider Assistance - RFP - Mental Health Learning Support Law Enforcement Assistance Water Infrastructure - Potential RFP for Water Projects - Small districts only Sewer Infrastructure - Sewer extension/improvements Homeless Services I $ 1,306,000 I $ I $ 1,000,000 I $ - I $ 1,000,000 I $ - I $ 3,000,000 I $ 3,000,000 I $ 3,000,000 I I$ 500,000 I $ 2,000,000 I $ 222,500 I $ 500,000 I $ 500,000 I $ 500,000 I $ 500,000 I $ 500,000 $ 500,000 $ 500,000 750,000 I $ 1,250,000I $ I $ 900,000 I $ 1,000,000 I $ 1,000,000 I $ 1,000,000 I I$ I$ - I $ 750,000 I $ 750,000 I $ 750,000 I 971,749 I $ 1,756,492 I $ 2,000,000 I $ 1,000,000 I $ 1,756,492 I $ 1,756,492 I $ 1,756,492 I I$ I$ I $ 300,000 I $ I$ I $ 186,571 I I $ 1,571,429 I I $ 674,643 I $ 500,000 I $ 214,286 $ 500,000 I $ 842,857 I $ 842,857 I I $ 321,429 I $ I $ 1,571,102I $ 1,379,386 I I$ 42,857 I Subtotal $ 3,221,749 $ 5,006,492 $ 3,222,500 $ 4,006,000 $ 7,506,492 $ 7,506,492 $ 7,506,492 $ 5,425,174 $ 3,222,243 Total Allocations $ 14,006,492 $ 14,006,492 $ 14,006,500 $ 14,006,000 $ 14,006,492 $ 14,006,492 $ 14,006,492 $ 14,006,423 $ 14,006,492 CLFR Funds Remaining After Actual and Potential Allocations $ - $ - $ (8) $ 492 $ - $ - $ - $ 69 $ - P:\Finance\COVID 19\American Rescue Plan\Council Meetings\2022 05 31\Program Options Listing 5.31.22 draft allocation final CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 27, 2022 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report AGENDA ITEM TITLE: S.C.O.P.E. GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session BACKGROUND: Ms. Christine Conway, S.C.O.P.E. Director will give a presentation on S.C.O.P.E. activities. OPTIONS: Discussion/information RECOMMENDED ACTION OR MOTION: Discussion/information BUDGET/FINANCIAL IMPACTS: n/a STAFF CONTACT: ATTACHMENTS: PowerPoint Sheriff Community n Oriented S.C.O.P.E. Policing V Effort Sheriff Community Oriented Policing Effort Who We Are We are a 501(c)(3) non-profit corporation in the State of Washington supporting the public safety mission of the Spokane County Sheriff's Office (SCSO). We are not a branch of the Sheriff's Office but have a contractual agreement with them. Under the S.C.O.P.E. organization, there are 14 sub -stations. 10 stations are in the Spokane County and 4 are in the City of Spokane Valley. Independently run by volunteers who provide public safety programs and services for the communities they serve. 1 Our Mission of S.C.O.P.E. and our Volunteers • Foster community spirit • Provide a safe living environment for the communities we serve • Increase citizen's awareness of, and involvement in, community -oriented public safety services in partnership with the Spokane County Sheriff's Office What We Believe S.C.O.P.E. believes that if law enforcement and citizens work together towards a common goal, they can as a team, promote public safety and prevent crime. • S.C.O.P.E has approximately 240 volunteers and we continue to GROW! • They typically work in stations closest to their homes/neighborhoods • 67 volunteers are within these 4 valley stations: Central Valley, Edgecliff, Trentwood and University • All volunteers record their hours each month Our volunteers take pride in performing duties wherever they are needed for the Sheriff's office and community organizations within the Spokane County and the City of Spokane Valley. Value of a Volunteer Per the website: https: / /independentsector.org/resourc e/value-of-volunteer-time, is where we found Washington State's value of a volunteer as of 2021. ► To date in 2022, total S.C.O. P. E. hours are 30,094 which saved the Spokane County and the City of Spokane Valley a combined over $1 million dollars in volunteer services. ► City of Spokane Valley's station hours are 4,962 which saved the City of Spokne Valley over $450,000 dollars. Our Staff: Chris Conway Director Margaret Asbell Program Manager Lee Chessman SIRT Coordinator Venus Delcambre-Morris Neighborhood Watch Coordinator S.C.O.P.E. has 20 programs. Each program has been created to assist in community needs associated with public safety services. • We are currently working to grow more programs within S.C.O.P.E. • Graffiti clean up is one program we are working on right now to get back up and running after COVID. SIRT(S.C.O.P.E. Incident Response Team) SIRT controls traffic at diverse incidents, crime scenes, fires and community events such as parades, marathons, fun runs etc. SIRT on scene hours for 8 months of 2022 are 511 hours involving 55 incidents. 199 of those hours are in Spokane Valley involving 27 incidents SIRT Volunteers are on call/standby during their 24 hours shift. They are ready to go within 15 minutes of being dispatched at any time and at any hour • Total on call/standby hours to date are 9,674 hours • Special Events total hours to date 564 with 267 of those hours in the City of Spokane Valley. • Abandone Vehicle 'rogram- Limited commissioned volunteers tag and remove vehicles that are called in to Crime Check by citizens. • To date, our volunteers have tagged a total of 636 vehicles,459 of those in Spokane Valley. 248 vehicles have been removed/towed. • 176 of those were in Spokane Valley. • Disabled Parking Enforcers Also limited commissioned volunteers • Citations are over $400.00 each, volunteers first try to educate the public and if necessary, issue citations for vehicles illegally parked in designated disabled parking spaces. • To date, our volunteers have issued a total of 124 warnings and 6 citations • 96 warnings and 4 citation of those were issued in Spokane Valley. Latent 9rint 'rogram: • Our volunteers contact the victims to set up an appointment. • The prowled vehicles are brought to the sally port garage at the Spokane Valley precinct. • Volunteers then look over the vehicle, check for fingerprints, if fingerprints are found, volunteers lift the prints, document and photograph the evidence then send it to our County Forensics Department. • To date in 2022 we have received 109 requests for fingerprinting. • 54 of those were in the City of Spokane Valley. Bike Safety/Helmet Fitting: • City of Spokane Valley provided S. C.O. P. E. and our bike program with over 200 helmets- Thank you! • Our Bike Program has been able to provide helmets to: • CVSD Bike Safety instruction trailer, which goes to all elementary schools for their bike safety program. • Summit Elementary PTO Bike Safety rodeo • Broadway Elementary PTO June Distribution • Valley YMCA Healthy Kids Event • Spokane Valley Mall NNO Event 8 Additional programs provided by S.C.O.P.E. to our com • Business Relations: Building relationships with local businesses, conducting business prowl checks • COP (Citizen on Patrol): checking our neighborhoods and businesses, keeping an eye on what is going on. • Community Service: Help in the community when requested. Be a presence at local gatherings. • ERC- (Emergency Radio Communication) Assist Spokane County residents with emergency needs and relay those needs to the county's emergency response dispatchers • Neighborhood Watch: Collaboration with S.C.O.P.E. to develop neighbor to neighbor connections to prevent crime and aid in emergency/disaster preparedness. • OFID (Operation Family ID): Photograph and fingerprint children and vulnerable adults for families to have in an emergency. • Pawn Detail: Information on pawned merchandise is recorded into a database for review by detectives. • Property Checks: Check property when homeowners are away, at their request. • Radar Patrol: Use radar reader boards or radar guns to help control speeding. • School Patrol: Help in the community when requested. Be a presence at local school gatherings. • Sheriff's Front Desk/Special Projects: answer phones, take reports, handle complaints, respond to public inquires at the Public Safety Bldg. Take on Special requests for the Sheriff's Office. • Traffic Control: Control traffic at many functions, parades, fun runs, etc. 10 SVIU (Spokane Valley Investigative Unit) emi-Annual Report recognizes S.C.O. P. E. Volunteers f►1t1ntori- I Ii•I p The •. I I c': r * . i..e10 herie t r r-rn r i i the vac l trntc_.r=rs' efforts in assist us in various, areas of 11 i. ; vldch has save imit many investigative hours. They gathering ovi.:Lc TI LC for dew-tives. Irrtul[iryreL•42 gathering- Linda Nilson continues to assist in analytic and other re -quests cGyiwzrlling IIIP projects, 1,irrd.a cirec.ks the daily '_°tii l e to id t1f r problem areas, Ltd wit: Chronic Nuisariee residences andlor need quick law enforcement attention_ She can always be counted on it 4-�: 1 c an it [ , . and tkoriaugh sniph1!I cif criminal activity in the Valley_ 1 irnia r•i i i riIL•rL•ti 8.6 vk 004.IJII .ul+ [a tea on ILP addreases, ieroicalmals. Li ;in [iin.. areas_ a ti k i i.ce gathering. Jima Johansen, Stan Erickson and Kim Tr: i � i . continue to • cab in guuta Laidig vistirris, obtaining, vidco, t: uduiting pawn checks and cc,rrrtat5on creed ed to identify suspects, \\ L.. r&&) awl l.-.o1}n them with our low st affing. ng. During this reporting peri , the tried s. d Cdi t at_c n has resulted I n the enlieCtiOn of v icliu related 1.o 739 Cage& TFt v also assist by filing search warrant returns frLm SVIIJ., Traffic, and Patrol_ Starr Erickson has retired cram SCOPE and SVLIJ. We ate currently looking for a voltniietn. to till his open posi4i0T. Thank you for your time Et support of the S.C.O.P.E. Organization! CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 27, 2022 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Spokane Valley Police Department Update GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Chief Ellis will give an update on his department's activities OPTIONS: Discussion/information RECOMMENDED ACTION OR MOTION: Discussion/information BUDGET/FINANCIAL IMPACTS: n/a STAFF CONTACT: Chief Dave Ellis ATTACHMENTS: PowerPoint Chief Spokane Valley Police Department: City Council Update SpoI atze 'i%afey (Police (Department n WASPC Atiredited gge»iy 57NCl YD1l September Updates Bike Patrols Crime Statistics Training Center Construction Staffing Update Community Outreach Precinct Building Painting 2 Bike Patrols xtl� Started mid June, an • Focused on increasing s and trails Provided significant assista Suites operation Conducted 33 ar � vx Responded to 58 unlawful campin• calls• Handled 175 calls for service Crime Statistics 7,139 incidents in August On pace to set a record high for annual calls for service IM Annual calls for service have increased 72 percent since 2007 Training Center Construction Groundbreaking ceremony held April 13th Located on Highway 9o2 near Craig Road Facility includes 21 lane indoor range, six classrooms, defensive tactics mat room, virtual reality simulator, driving course, reserve fuel tanks, K9 training area, less lethal tactical training facility, and armory Built in partnership with Fairchild Air Force Base Expected to be completed by October ist, 2o23 io9 budgeted SVPD FTEs, all of which are filled (zero vacancies) King County has 113 vacancies Post Falls Police Department has 6 vacancies Coeur d'Alene Police Dep has 14 vacancies Coffee with a Cop Escort of "Ms. E" Five -year -old girl with terminal cancer Flown back to Spokane from a Texas cancer treatment center to spend her last days with her family Greeted at Felts Field in a limousine, and escorted to her house by Spokane Valley Police Department motorcycle officers El Katif Shriners Officer of theYear Travis West El Katif Shriners Deputy of theYear Terry Liljenberg 11810 .202 r t" "p d Na OQei ,T_ Precinct was repainted over the course of the last two weeks, incorporating the SVPD patrol car's blue paint scheme to match the building new highlights CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 27, 2022 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report AGENDA ITEM TITLE: Fire Department Report GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session BACKGROUND: Fire Chief Soto will give a report on his department's monthly activities. OPTIONS: Discussion/information RECOMMENDED ACTION OR MOTION: Discussion/information BUDGET/FINANCIAL IMPACTS: n/a STAFF CONTACT: ATTACHMENTS: PowerPoint Lamp SekAfl Conservation Are Station ORC HARD A.VE Dishman Hills Conservation Area Glenrose Unit Station Spokane Valley i� L TRENTW.O{ Antoine Peak Conservation Area Saltese Uplands Conservation Area Liberty Lake Liberty Lake Regional Park Spokane Valley FD Incident & Response Numbers for August and YTD - 2022 Incidents Explorer 2022 Year -to -Date Incidents Total Incidents by Hazard Class lech l<escue 5.75% Fire Suppression 7.43% null 0.06% Wildland Fire 0.58% —HazMat 0.81% EMS 83.75% Hazard Class % Top Nature Types Total Incidents 150 100 50 0 32-UNKNOWN 17B01-Fall, 26CO2-Sick, POSSIBLY Abnormal DANGEROUS Breathing Body Area JPrf. «.rMIDMIDD C`t Soocon Hill PASADENA ?onservatinn .Area � -PARK pvkarre F2rva+ St`.i fi c:ar lshman Hl aturai Are Dishman Hills Conservation Area Glentoso Unit AN r WA State Parks GIS, Esri, HERE, Garmin, SafeGraph,METIINAS , USGS, Bureau of Land Management, EPA, NPS, USDA Map Data Table Total Incidents by Month Total Incidents Jan Mar May Jul Sep Incident Nature Month Incidents for Spokane Valley — August 2022 Total Incidents by Jurisdiction Total Incidents 118 25 147 T, City of City of City of Spokane Liberty Millwood Spokane County Lake Valley Inside SVFD Responses Explorer *A response is counted when an apparatus activates the responding button and an en route time is recorded Other 0.89% `( r Tech Rescue 9.75% Fire Suppression 10.56% Wildland Fire 1.62% Haz Mat 0.66% EMS 76.51% Hazard Class % ► Average Turnout Time (Seconds) 400 600 200 800 76.2 1k Average Turnout Time ► 1,354 Jpri Beacon Hill :'onservation Area ttitinn gO PASADENA PARK- Pokane River Stated, g ORCHA AVE 14 39 E 21 ri .20 38 ishman Hi aturat Are Disiirnan Hills Conservation Area - Glenrose Unrt 1/ Station 8 Indiana Ave M' iAv` Qi E Sro .i=, y-Avo 27 €station OD 1E Statui 7 CE Shrtiraii8 IR+ . mi 1 u Y Spokane County, WA State Parks GIS, Esri, HERE, Garrnin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, EL Total Responses by Month • 2k sP d 1k ce To 0 r 14 1, 5149271T5S4 184915507 1,354 13 Jan May Sep Month % On Scene Responses Occurred Within Own Service Area No 39.14% • Yes 60.86% Responses for Spokane Valley — August 2022 3 Incidents Explorer 2022 Year -to -Date Incidents Top Nature Types 130 120 — 110 — 100 — Total Incidents 90 — 80 — 70 — 60 — 50 — 40 — 30 — 20 — 10 — 113 32-UNKNOWN 88 67 54 26-SICK 29-MVA 17-FALLS 39 17B01-Fall, POSSIBLY DANGEROUS 4 ` ncidents Explorer 2022 Year -to -Date Incidents 12,856 Total Incidents by Hazard Class 1 ecn Nescue 5.3% Fire Suppression 7-7% null 0.02% Wildland Fire 0.33% 4 Haz Mat 0.81 % Rescue Task Force 0.02% EMS 83.9% Hazard Class % Top Nature Types Total Incidents 1k 662hiii.••. 553 45 500 3573312912 0 32-UNKNOWtiD02-Breathing 18F-ALARM Problem, SYSTEM, DIFFICULTY Full SPEAK Response Beacon Hill PASADENA Conservation Area PARK ok�n6 Riv IDTlaial MOD 5 Statrorn6 92 371 315 327 388 523 blshr, an Hills Conser vatfon Ar, : - Glenrose Unit 260 209 Station 1 - Station 1 i7 495 ` 638 328 1. 4 r 10RAN ° Esri, HERE, Garmin, SafeGraph, FAO, METI/NASA, USGS, Bureau of Land Management, EPA, NPS ► Map Data Table Total Incidents by Month Total Incidents 2k 1k 1,8021 723 1 597 1,6591 640 n1,4181,5071 491 ■ ■ 19 0 Jan Mar May Jul Sep Incident Nature Month Total Incidents by Jurisdiction Total Incidents 15k 10k 5k 0 879 197 1 1,246 City City City Spok Spok Spok of of of ane ane ane Libert Millw Spoka Coun Coun y Lake ood ne ty ty Valle Insi Outs y de ide SVFD SVFD Year -to -Date Incidents — 2022 5 4 Responses Explorer *A response is counted when an apparatus activates the responding button and an en route time is recorded Tech Rescue 6.57% Fire Suppression 10.43% Wildland Fire 0.41% Haz Mat 1 .06% Rescue Task Force 0.05% EMS 80.61 % Hazard Class % ► Average Turnout Time (Seconds) 1 400 600 Average Turnout Time ► 11,818 Beacon Hill PASADENA Conservation Ara `, ARK °O ane River 419 Jpri' Pr 5 S[1E3 7T2,7/ 7S \�J OKI i ishman Hi afural Are Dishman Hills Conservative Area 515k'T3 CAD 57N3 22 'EIS S to t"noi ; 5 * 4-) N-Y-- St+ion 7 4>a `d7t ' 9tl 23 1, 84 �X3 okaneIey Firm 03 Stab 111 43 a 24 )R,I+1 mi I Oil Z Spokane County, WA State Parks GIS, Esri, HERE, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, B Total Responses by Month ai 2k a. rir 1k re To 0 1,5119,2 755 41184915507 1,354 13 Jan May Sep Month % On Scene Responses Occurred Within Own Service Area No 38.09% • Yes 61 .91 % Year -to -Date (Y-t-D) Responses — 2022 eiV5 Incidents Explorer 2022 Year -to -Date Incidents Top Nature Types 700 650 600 - 550 - Total Incidents 500 - 450 - 400 350 300 250 200 - 150 100 - 50 662 32-UNKNOWN 566 553 445 17-FALLS 25-PSYCHIATRIC 382 26-SICK 61D02-Breathing Problem, 7 Significant Events • Burn Restrictions continue to be in place. • Recruit Academy has ended with 10 recruits graduating 8/31. • Our Fall Open House is Saturday, 10/1, 10 a.m. to 2 p.m. • On 8/25, DC Greg Rogers was sworn in as the new Chair for the IAFC Fire and Life Safety Section. • The week of 8/22 — 8/25, SVFD hosted a regional ladder truck training at our Training Tower. Ladder companies came from KCFD and SCFD 9 to train. • Fire Prevention Week is 10/9 — 10/15 this year. 8 Significant Incidents: • Media, Release August 1 SVFD responded to a commercial fire near the 10600 block of east Sprague Avenue. Crews found a motorcycle inside a business had caught fire. The business and adjacent business were evacuated while crews quickly extinguished the fire. • Media Release, August 3 SVFD responded to a residence on the 3000 block of S Clinton Rd. with smoke coming from the garage and eaves of a triplex u nit. Crews on scene performed a search and located an adult woman inside. CPR was performed. Unfortunately, we were u nable to resuscitate the patient. SVFD crews reported the fire out at approximately 10 minutes after initial attack. 9 • Media Release, August 13 SVFD crews responded this morning to a reported fire on the back deck of the home in the 400-south block of McKee Street in Spokane Valley. First arriving crews observed an active fire in the back of the residence where the deck is attached to the home. The fire was brought under control quickly and the home was saved. • Media Release, August 17 SVFD and SFD units responded to a residential fire around 5:17 in the 5000 block of East 2nd Avenue. Crews arrived to find a small single -story residence on fire with a neighbor attempting to extinguish the fire. Crews quickly knocked the fire down and performed a search. The house was vacant and reported to be u nder renovation. No injuries reported and the cause remains u nder investigation. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 27, 2022 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Review of Potential and Pending Projects Worksheet and allocation of Capital Reserve Fund #312 reserves. GOVERNING LEGISLATION: n/a PREVIOUS COUNCIL ACTION TAKEN: Council discussed the Potential and Pending Projects Worksheet at the June 14, 2022 Budget Workshop and at the September 6, 2022 Council Meeting. BACKGROUND: Each year the City prepares an annual budget and in the 2023 Budget development cycle, Council will ultimately have an opportunity to discuss the budget on eight separate occasions beginning with the June 14, 2022 Budget Workshop and ending with the scheduled November 8, 2022 budget adoption. As part of this process Council discusses the Potential and Pending Projects worksheet and prioritizes how money in Capital Reserve Fund #312 should be allocated. Discussion on the allocation of Fund #312 reserves occurred at the June 14, 2022 Budget Workshop where a draft allocation was presented to Council. The allocation spreadsheet showed that there was $5,747,804 available in Fund #312 after reducing the allocation to the Fair and Expo Expansion project by $950,000. The $950,000 from the Fair and Expo Expansion was proposed to be allocated to Balfour Park with the remaining $4,797,804 being held for repairs to City Hall. Any settlement received related to City Hall repairs would be used to replenish Fund #312 in the future. Councilmembers also discussed some other options, such as completing a restroom in the basement at City Hall and local road improvements. The draft allocation was updated to include discussion items from the June 14th Budget Workshop, and presented to Council at the September 6, 2022 Council meeting. The changes to the allocation spreadsheet from the June 14th version were to include City Hall Basement Improvements and Local Road Improvements to the list of potential allocation items. It also included $200,000 as a draft allocation to the City Hall Basement Improvements which was deducted out of the City Hall Repairs item. Councilmembers discussed additional allocation options at the September 6th meeting, including a surface treatment pilot program, the acquisition of snow plows, fitness courts for the Appleway Trail, and a premanufactured restroom for Balfour Park. Below is additional information on some of the discussion items from September 6th. One item under consideration by Council from the meeting was allocating funds to a Local Streets Pilot Project. Such project would entail a pilot project for alternative surface treatments to preserve and protect pavement. The treatments may include chip seals, slurry seals, microsurfacing, or fog seals. To develop a project, staff will coordinate with adjacent jurisdictions regarding their use of alternative treatments and pilot projects. The coordination, which other jurisdictions have expressed an interest in, can have a direct impact on reducing project costs by decreasing administrative and mobilization costs for contractors. In implementing a Local Streets Pilot Project, significant efforts will be made to include public and Council comments. It is anticipated that public informational workshops with identified neighborhoods will be utilized to gather information and work towards neighborhood acceptance of a pilot project. Another item for Council consideration is the pending grant applications related to Phase II of Greenacres Park. The City Council approved Resolution No. 22-007 on April 26, 2022 to authorize the City to apply to the Washington Recreation Conservation Office for a $1,000,000 Lands and Water Conservation Fund (LWCF) grant and a $500,000 Washington Wildlife Recreation Program (WWRG) grant. The grants both require a 50% match, though the City may consider the other grant funding as part of the City's match. Accordingly, if both grants were awarded, the City would only need to provide a $500,000 match. The full project cost is provided below: • $1,000,000 — LWCF Grant (Grant Funding Request) • $500,000 — WWRP Local Parks Grant (Grant Funding Request) • $500,000 — City of Spokane Valley Local Appropriation • $40,000 — Hoopfest Spokane Organization Partnership • $21,761 — Spokane County Conservation District Tree Canopy Program o TOTAL PROJECT COST: $2,061,761 At the time Resolution No. 22-007 was passed, the grants did not require certification of the City match until 2023 and so no funding source was identified for the City match funds. However, the City has recently learned that the LWCF requires the City to certify its match by the end of September 2022. While the final awards have not been met, both LWCF and WWRG have provided a preliminary ranking of grant applications. The City's Greenacres Park Phase II Project is currently ranked number 11 out of 25 applications for LWCF Funding. The current funding limit for the LWCF program is $14M. The ten projects that are ranked above the Greenacres project have requested a combined total of $13,493,323. Greenacres Phase II could receive partial funding from LWCF in the amount of $506,677 or, if another project drops off or the funding amount is increased we could receive the full $1M. Final approval will occur on October 26, though we may not know whether we would be in line to receive the lesser $506,667 or full $1,000,000 until spring 2023, depending on whether another project drops. The City's Greenacres Park Phase II Project is currently ranked number 7 out of 59 applications for WWRP-Local Parks Funding. The Greenacres Park project requested $500,000 from WWRP-Local Park, which places the project well within the potential funding range for the WWRP program. The City is not required to sign and submit the Certification of Match Form for the WWRP Program until May 2023. Due to the grant award requirements, which are based upon consideration of the full project outlined in the application, we likely could not scale back the project in the event we are not awarded the full $1,000,000 LWCF grant. Staff are seeking discussion and direction from Council on whether Council would like to fund the $500,000 match requirement in the event the City receives the full LWCF and WWRG funding. This direction is necessary to allow the City to determine whether it can sign the LWCF match certification. Critically, regardless of the certification, the City is not required to enter into either grant agreement or to make a determination to move forward with the project until 2023, when the approval would be known and grant awards would be finalized. Money would likely not be required until 2024 due to the timing of construction. OPTIONS: Council discretion. RECOMMENDED ACTION OR MOTION: Council consensus on the allocation of Fund #312 funds, either as proposed or modified. BUDGET/FINANCIAL IMPACTS: This is one of the multitude of decisions that is part of the budget development process that will conclude with Council's scheduled November 8, 2022 adoption of the 2023 Budget STAFF CONTACT: John Hohman, City Manager, Erik Lamb, Deputy City Manager, Bill Helbig, CPW Director, and Chelsie Taylor, Finance Director ATTACHMENTS: • Allocation Worksheet for Capital Reserve Fund #312 • Potential and Pending Projects Worksheet C:\Users\CBainbridge\AppData\Loca€\Microsoft\Windows\INetCache\Content.Outlook\M78LWGXS\Allocation of 2022 transfer to Fund 312 (wsh edits) CITY OF SPOKANE VALLEY, WA Allocation of 2022 General Fund Transfer to Capital Reserve Fund #312 9/27/2022 Remainder Left After 2021 Activity 1,182,535 New 2022 Sources of Funds: General Fund - 2022 transfer of 2020 fund balance >50% 3,593,000 Transfer in - #310 in 2021 for extra interest earnings 3,600 Total 2022 additional sources 3,596,600 Less 2022 Allocations and Adjustment to Date: - Reduce Fair and Expo Center Expansion (950,000) - Adjustments to Capital Reserve Fund #312 financed projects that were previously underway Total allocated/changes to allocations thus far Remaining to be Allocated Potential Allocation Concepts to be Discussed by Council - Balfour Park - City Hall Repairs - City Hall Basement Improvements - Local Streets Pilot Project - Additional Police Vehicles - Greenacres Park (18,669) 950,000 4,297,804 250,000 250,000 0 0 (968,669) 5,747,804 Total 5,747,804 Remaining to be Allocated 0 CITY OF SPOKANE VALLEY, WA Pending 1 Potential Projects W orksheet Completed or ln-progress: - Projects completed in prior years (see attached list on pg 2) - Pavement Pres Program Fund#311 (through 2021) Bridging the Valle( -Barker Road / BNSF Grade Separation* -Pines Road Underpass* -Sullivan & Trent Interchange Barker Road corridor improvements Euclid to Spokane Riv_. -Barker/UP Railroad Crossing -South Barker Corridor Projects - Sullivan Park water line installation - Improvements at proposed SCLD Balfour site - Balfour Park development - Fair and Expo Center Expansion (design) - Spokane Valley River Loop Trail (design) - School Zone Beacons - Police Vehicle Replacements - Sculpture Placement Costs Future Construction: - Phase 2 & 3 - Appleway Landscaping (Park to University) - Park land acquisition - Railroad Quiet Zones study - Appleway Trail - Balfour to University - Bridging the Valley - Earmark for future surprises/challenges Total of Capital Projects included in 6-year TIP Estimated Total Project Cost P:\1. General Governance \ Budget \2023 Budget\018.014 Finance \Potential and Pending Projects 9/6/2022 1 Grant Financed Secured Grants Potential / Anticipated Grants General Fund Fund 101 Street Fund Fund 103 Paths & Trails Fund 104 Hotel/Motel Tax Facilities Fund 106 Solid Waste Fund Project Financing City Financed Fund 123 Civic Facilities Replacement Fund 309 Parks Capital Project Fund 310 Civic Buildings Capital Projects Fund 312 Capital Reserve Fund 301/302 REET Fund 402/403 Stormwater or APA Bond Financed Other Total Unfunded 55,958,580 19,136,517 0 19,894 21,216 109,300 0 0 0 320,322 1,157,36824,098,707 469,106 0 7,849,5732,776,577 55,958,580 0 8,576,753 0 10,744,573 972,64.4 0 0 5,659,336 2,^00,CCG 0 0 0 9,261,664 0 0 1,397,035 39,020,661 N/A N/A 24,671,321 21,041,000 0 0 0 0 0 0 0 0 0 1,421,321 2,209,000 0 0 0 24,671,321 0 39,666,385 33,135,100 2,345,868 1,200,000 0 0 0 0 0 0 0 2,985,417 0 0 0 0 39,66Q385 0 0007000 0 0 0 0 0 0 0 0 0 0 00Q000 0 0 0 0 5907000 0 27,000,000 2,552,500 23,000,000 0 0 0 0 0 0 0 0 500,000 0 0 0 0 26,052,500 947,500 3,216;266 2,187,462 0 0 0 8 0 0 0 0 0 256,466 0 0 8 760,367 3,21C,2CG 0 1,849,000 1,271,397 0 0 0 0 0 0 0 0 0 577,603 0 0 0 0 1,849,000 0 18,800,000 5,300,000 9,900,000 0 0 0 0 0 0 0 0 0 0 0 0 3,600,000 18,800,000 0 539,000 126,100 0 0 0 0 0 0 0 0 0 412,900 0 0 0 0 539,000 0 1,842,500 0 0 0 0 0 0 251,753 0 0 839,285 460,715 54,203 236,544 0 0 1,842,500 0 3,875,023 0 0 0 0 0 0 0 0 0 0 3,875,023 0 0 0 0 3,875,023 0 9,982,000 750,000 0 0 0 0 3,500,000 0 0 0 0 50,000 0 0 0 0 4,300,000 5,682,000 1,750,000 0 0 0 0 0 0 0 0 0 0 1,750,000 0 0 0 0 1,750,000 0 225,000 0 0 0 0 0 0 0 0 0 0 225,000 0 0 0 0 225,000 0 1,400,000 0 0 0 0 0 0 0 0 0 0 1,400,000 0 0 0 0 1,400,000 0 64,000 0 0 0 0 0 0 0 0 0 0 64,000 0 0 0 0 64,000 0 3,000,000 0 0 0 1,000,000 0 0 0 85,000 0 0 0 0 0 0 0 N/A 195,424,074 apical Reserve Fund#312 Sources General Fund transfers - 2013 through 2018 27,790,607 General Fund - 2021 transfer of 2019 fund bal > 50% 11,126,343 General Fund - 2022 transfer of 2020 fund bal > 50% 3,593,000 Developer contribution (Library District) - 2013 3,180 Developer contribution (Library District) - 2014 4,675 Net proceeds on sale of Carnahan properties - 2018 373,397 Transfer in - #309 (Flora land aquisition) 200,000 Transfer in - #310(excess fund balance) 38,752 Transfer in - #313(excess fund balance) 88,589 State funding to reimburse Flora Rd Property 1,000,000 Net proceeds on sale of Balfour riding arena - 2021 109,403 44,327,946 Projects Completed in Prior Years 24,098,707 Barker Road/ BNSF Grade Separation 1,421,321 Pines Road Underpass 3,485,417 Sullivan & Trent Interchange 500,000 Sullivan Park water line installation 412,900 Barker Road corridor improvements 837,059 Balfour Park development 3,875,023 Improvements at proposed SCLD Balfour site 460,715 Fair and Expo Center Expansion 50,000 Spokane Valley River Loop Trail 1,750,000 School Zone Beacons 225,000 Police Vehicle Replacements 1,400,000 Sculpture Placement Costs 64,000 38,580,142 Difference 5,747,804 O 0 0 O 0 0 O 0 0 O 0 0 O 0 0 0 0 0 0 0 0 3,000,000 O 0 0 0 0 0 0 0 0 1,000,000 O 0 0 0 0 0 0 0 0 85,000 O 0 0 0 0 0 0 0 0 0 O 0 0 0 N/A 94,076,819 35,245,868 964,467 993,860 109,300 3,500,000 5,911,089 2,408,656 320,322 1,996,653 38,580,142 11,993,973 236,544 7,849,573 8,542,969 223,730,235 10,714,500 completed in -progress in -progress in -progress in -progress in -progress in -progress in -progress in -progress in -progress in -progress in-prog ress Page 1 of 2 P:\1. General Governance \ Budget \2023 Budget\018.014 Finance \Potential and Pending Projects CITY OF SPOKANE VALLEY, WA I 9/6/2022 I Pending 1 Potential Projects W orksheet Capital Projects Completed in Prior Years: - Phase 1 - Appleway Landscaping (Dora to Park) - Business Route Signage - Joint Site Design - Balfour Park/Library - Sullivan Road West Bridge replacement - City Hall - Sculpture siting at City Hall - Appleway Trail - University to Pines (Completed) - Appleway Trail - Pines to Evergreen (Completed) - Carnahan & 8th - ROW acquisition - Remove & reconstruct Euclid Ave (Flora to Barker) after County installation of sewer - Bus stops and pedestrian crossings on Indiana Ave. - SVPD land acquisition - Transfer to Street O&M Fund #101 for 2019 operating deficit - Transfer to Street O&M Fund #101 for 2020 operating deficit - Appleway Trail - Sullivan to Corbin (CN2018) - Appleway Trail - amenities- University to Pines (CN 2019) - Garland Ave Construction - Flora park land acquisition - Appleway Trail - Evergreen to Sullivan (CN2020) - Sullivan Park land acquisition - Ponderosa land acquisition - Flora & Montgomery Trailhead land acquisition - Closing costs for Summerfield land donation - Sprague Ave land acquisition - Barker Road corridor improvements -Euclid to Trent Estimated Total Project Cost Grant Financed Secured Grants Potential / Anticipated Grants General Fund Fund 101 Street Fund Fund 103 Paths & Trails Fund 104 Hotel/Motel Tax Facilities Fund 106 Solid Waste Fund Project Financing City Financed Fund 123 Civic Facilities Replacement Fund 309 Parks Capital Project Fund 310 Civic Buildings Capital Projects Fund 312 Capital Reserve Fund 301/302 REET Fund 402/403 Stormwater or APA Bond Financed Other Total Unfunded 261,993 0 0 0 0 0 0 0 0 0 0 261,993 0 0 0 0 261,993 0 21,139 0 0 0 0 0 0 0 0 0 0 21,139 0 0 0 0 21,139 0 57,601 0 0 0 0 0 0 0 0 0 0 57,601 0 0 0 0 57,601 0 15,493,248 13,046,330 0 0 0 0 0 0 0 0 0 1,713,284 365,803 365,803 0 367,831 15,859,051 (365,803) 14,104,025 0 0 0 0 0 0 0 0 0 1,157,368 5,097,084 0 0 7,849,573 0 14,104,025 0 46,760 0 0 0 0 0 0 0 0 0 0 46,760 0 0 0 0 46,760 0 1,614,679 0 0 0 0 59,300 0 59,300 0 0 0 1,452,026 103,303 103,303 0 50 1,777,282 (162,603) 1,970,654 1,696,1920 0 0 0 0 0 0 0 0 274,462 0 0 0 0 1,970,654 0 679,821 0 0 0 21,216 0 0 0 0 0 0 658,605 0 0 0 0 679,821 0 2,927,167 0 0 0 0 0 0 0 0 0 0 1,743,537 0 0 0 1,183,630 2,927,167 0 71,486 0 0 0 0 0 0 0 0 0 0 71,486 0 0 0 0 71,486 0 226,680 0 0 0 0 0 0 0 0 0 226,680 0 0 0 0 226,680 0 907,000 0 0 0 0 0 0 0 0 0 0 907,000 0 0 0 0 907,000 0 1,364,706 0 0 0 0 0 0 0 0 0 0 1,364,706 0 0 0 0 1,364,706 0 2,315,283 1,783,000 0 0 0 50,000 0 0 0 180,383 0 301,900 0 0 0 0 2,315,283 0 699,153 539,320 0 19,894 0 0 0 0 0 139,939 0 0 0 0 0 0 699,153 0 1,475,240 0 0 0 0 0 0 0 0 0 0 800,396 0 0 0 674,844 1,475,240 0 2,095,711 0 0 0 0 0 0 0 0 0 0 2,095,711 0 0 0 0 2,095,711 0 2,395,000 2,071,675 0 0 0 0 0 0 0 0 0 323,325 0 0 0 0 2,395,000 0 844,000 0 0 0 0 0 0 0 0 0 0 844,000 0 0 0 0 844,000 0 1,583,326 0 0 0 0 0 0 0 0 0 0 1,583,326 0 0 0 0 1,583,326 0 286,216 0 0 0 0 0 0 0 0 0 0 286,216 0 0 0 0 286,216 0 6,339 0 0 0 0 0 0 0 0 0 0 6,339 0 0 0 0 6,339 0 2,230,449 0 0 0 0 0 0 0 0 0 0 2,230,449 0 0 0 0 2,230,449 0 2,280,904 0 0 0 0 1,730,682 0 0 550,222 2,280,904 0 55,958,580 19,136,517 19,894 21,216 109,300 59,300 0 320,322 1,157,368 24,098,707 469,106 469,106 7,849,573 2,776,577 56,486,986 (528,406) Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 27, 2022 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Admin. Report — Solid Waste and Hazardous Waste Management Plans Update: Consultant Agreement GOVERNING LEGISLATION: • Chapter 70A.205 RCW: Solid Waste Management —Reduction and Recycling • Chapter 70A.300 RCW: Hazardous Waste Management PREVIOUS COUNCIL ACTION TAKEN: • November 4, 2014 — Resolution 14-011 Adopting Solid Waste Management Plan • November 4, 2014 — Resolution 14-012 Adopting Moderate Risk Waste Plan • June 22, 2021 — Resolution 21-003 Amending the Solid Waste Management Plan to include a Contamination Reduction and Outreach Plan • March 1, 2022 — Administrative Report on the Solid Waste Management Plan Update process. BACKGROUND: On November 16, 2014, the City's interlocal agreement with the Spokane Regional Solid Waste Management System expired. Prior to this expiration and in view of it, the City Council considered options and voted to assume responsibility of managing the solid waste generated within the City. This responsibility was progressively assumed primarily through the following key Council actions: • 2014 —authorizing 10-year contract with Sunshine Disposal, Inc. for University Road Transfer Station Operation • 2014 — adopting Solid Waste Management Plan • 2014 — adopting Moderate Risk Waste Plan • 2017 — authorizing 10-year contract with Waste Management for Solid Waste Collection of Garbage, Recyclables and Compostables • 2017 — authorizing 10-year contract with Sunshine Disposal for Solid Waste Drop Box Services • 2017 — authorizing 10-year contract with Waste Management for Solid Waste Drop Box Services Pursuant to RCW 70A.205.040 (previously RCW 70.95.010), the City was required to prepare a coordinated, comprehensive solid waste management plan. This plan provides guidance for the solid waste system in the City, including garbage collection and disposal, and programs for waste reduction, recycling, organics, special wastes and the administration of these programs. In 2014, the City's plan was developed with assistance from a consultant. Also, pursuant to RCW 70A.300.350 (previously RCW 70.105.220), the City was required to prepare a local hazardous waste plan based on state guidelines. This plan provides guidance for the moderate -risk waste management system in the City, including hazardous wastes generated in small quantities by residents ("household hazardous wastes") and small quantities generated by businesses ("small -quantity generators"). In 2014, the City's hazardous waste plan was developed with assistance from a consultant. In June 2021, a Contamination Reduction and Outreach Plan (CROP) was added to our Solid Waste Management Plan (Resolution No. 21-003) pursuant to modifications to RCW 70A.205.045. As required in Chapter 70A.205 RCW and Chapter 70A.300 RCW, the City is required to keep the Solid Waste Management Plan and Moderate -Risk Waste Management Plan current, reviewed, and periodically revised . For the updates necessary to the Solid Waste and Moderate Risk Waste Management Plans, the City will be utilizing the services of a consultant. The City issued a Request for Qualifications (RFQ) in March 2022 to assist the City with developing the required updates to the City's Plans. Two consultants submitted Statements of Qualifications (SOQ) in response, and Great West Engineering was selected as the most qualified firm to complete the updates. The City and Great West Engineering are currently negotiating the final Scope of Work and Fee Schedule. The preliminary Scope of Work includes the following tasks, and it is anticipated that the consultant fee will be approximately $270,000. Project Task Task 1 Task 2 Task 3 Task 4 Task 5 Task 6 Task 7 Task 8 Project Management Project Initiation Stakeholder Group Assistance Existing Plan and Systems Analysis Future Needs Assessment Implementation Activities Draft Plan Preparation Final Plan Preparation Throughout the Plan development and adoption, which is anticipated to take approximately two years, significant public involvement and coordination with the Department of Ecology is required, which will be incorporated into the final Plan. OPTIONS: Discussion Only RECOMMENDED ACTION OR MOTION: Discussion/Information only. No action is required of Council at this time. A motion to authorize execution of the Consultant Agreement will be presented at a future Council Meeting. BUDGET/FINANCIAL IMPACTS: It is anticipated that consultant costs for the plan update will be approximately $270,000 over the next two years. There are adequate funds budgeted in Fund #106 (Solid Waste Fund) to cover the costs. STAFF CONTACT: Bill Helbig, PE, Community and Public Works Director ATTACHMENTS: • The 123-page Solid Waste Management Plan and Moderate -Risk Waste Management Plan can be found at: https://www.spokanevalley.org/solidwaste DRAFT ADVANCE AGENDA as of September 22, 2022; 10:30 a.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings October 4, 2022, Study Session, 6:00 p.m. [due Tue Sept 27] ACTION ITEMS: 1. Second Reading Ordinance 22-22-020 Street Vacation STV 2022-0002, Cameo Lofts - Lori Barlow (5 minutes) NON -ACTION ITEMS: 2. Code Text Amendment 2022-0002 Multi -Family Residential Parking Regulations Update - Lori Barlow (10 minutes) 3. Sullivan/Trent Interchange Update - Rob Lochmiller, Jerremy Clark 4. Stormwater Utility Plan Update - Gloria Mantz 5. City Manager Presentation of 2023 Preliminary Budget - John Hohman 6. Advance Agenda - Mayor Haley 7. Info Only: Police Dept Monthly Report; Finance Dept Monthly Report (10 minutes) (10 minutes) (30 minutes) (5 minutes) [*estimated meeting: 70 mins] October 11, 2022, Formal Meeting, 6:00 p.m. 1. PUBLIC HEARING #2: 2023 Budget: Preliminary Budget 2. First Reading Property Tax Ordinance 22 - Chelsie Taylor 3. Consent Agenda (claims, payroll, minutes) 4. First Reading Ordinance 22- Multi -Family Parking, CTA 2022-0002 - Lori Barlow 5. Motion Consideration: Solid Waste Management Plan Consultant Agreement - Bill Helbig 6. Admin Report: 2022 Budget Amendment - Chelsie Taylor 7. Admin Report: Govemance Manual Revisions - Chris Bainbridge, Cary Driskell 8. Admin Report: Advance Agenda - Mayor Haley [due Tue Oct 4] (10 minutes) (10 minutes) (5 minutes) (10 minutes) (10 minutes) (10 minutes) (15 minutes) (5 minutes) [*estimated meeting: 50 mins] October 18, 2022, Study Session, 6:00 p.m. 1. Spokane Regional Emergency Communications (SREC) - Erik Lamb, Chief Ellis 2. Advance Agenda - Mayor Haley October 25, 2022, Formal Meeting, 6:00 p.m. 1. PUBLIC HEARING: 2022 Budget Amendment - Chelsie Taylor 2. First Reading Ordinance 22- Amending 2022 Budget - Chelsie Taylor 3. Consent Agenda (claims, payroll, minutes) 4. Second Reading Property Tax Ordinance 22-_- Chelsie Taylor 5. Second Reading Ordinance 22 Multi -Family Parking, CTA 2022-0002 - Lori Barlow 6. First Reading Ordinance 22- Adopting 2023 Budget - Chelsie Taylor 7. Motion Consideration: Outside Agency Grant Awards - Dan Domrese 8. Admin Report: Retail Strategies Annual Update - Susan Nielsen, Mike Basinger 9. Admin Report: Stormwater Utility Rates - Gloria Mantz 10. Admin Report: Fire Dept Monthly Report - Chief Soto 11. Admin Report: Advance Agenda - Mayor Haley 12. Info Only: Department Monthly Reports Nov 1, 2022, Study Session, 6:00 p.m. 1. Advance Agenda - Mayor Haley Nov 8, 2022, Formal Meeting, 6:00 p.m. 1. PUBLIC HEARING #3: 2023 Budget - Chelsie Taylor 2. Consent Agenda (claims, payroll, minutes) 3. Second Reading Ordinance 22- Amending 2022 Budget - Chelsie Taylor 4. Second Reading Ordinance 22-Adopting 2023 Budget - Chelsie Taylor 5. Motion Consideration: Stormwater Utility Rates - Gloria Mantz 6. Admin Report: LTAC Recommendations to Council - Chelsie Taylor 7. Admin Report: Advance Agenda - Mayor Haley [due Tue Oct 11] (30 minutes) (5 minutes) [due Tue Oct 18] (5 minutes) (10 minutes) (5 minutes) (10 minutes) (10 minutes) (10 minutes) (10 minutes) (15 minutes) (10 minutes) (10 minutes) (5 minutes) [*estimated meeting 100 mins] [due Tue Oct 25] (5 minutes) [due Tue Nov 1] (5 minutes) (5 minutes) (10 minutes) (10 minutes) (10 minutes) (15 minutes) (5 minutes) [*estimated meeting: 60 mins] Draft Advance Agenda 9/22/2022 1:16:47 PM Page 1 of 2 Nov 15, 2022, Study Session, 6:00 p.m. [due Tue Nov 8] 1. Advance Agenda — Mayor Haley (5 minutes) National League of Cities, City Summit, Kansas City, MO Nov 17-19, 2022 Nov 22, 2022, Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: 2023 Fee Resolution — Chelsie Taylor 3. Admin Report: Fire Dept Monthly Report — Chief Soto 4. Admin Report: Advance Agenda — Mayor Haley 5. Info Only: Department Monthly Reports Nov 29, 2022 — meeting cancelled — Thanksgiving holiday Dec 6, 2022, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Haley Dec 13, 2022, Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Haley Dec 20, 2022, Study Session, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Haley 3. Info Only: Department Monthly Reports Dec 27, 2022 — meeting likely cancelled — Christmas holiday Jan 3, 2023, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Haley Jan 10, 2023, Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Mayoral Appointments: Councilmembers to Committees — Mayor Haley 3. Mayoral Appointments- Planning Commission — Mayor Haley 4. Mayoral Appointments: LTAC Committee — Mayor Haley 5. Admin Report: Advance Agenda — Mayor Haley Jan 17, 2023, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Haley *time for public or council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Appleway Trail Amenities Basement space Castle Park CDBG Interlocal Consolidated Homeless Grant Continuum of Care (info item) Core Beliefs Resolution Gov. Auth. Emergencies (info) Mirabeau Park Forestry Mgmt. Neighborhood Restoration Park Lighting Pavement Mgmt Funding PFD Presentation Prosecutor Services Residency SCRAPS Update [due Tue Nov 15] (5 minutes) (10 minutes) (10 minutes) (5 minutes) [*estimated meeting: 30 mins] [due Tue Nov 29] (5 minutes) [due Tue Dec 6] (5 minutes) (5 minutes) [due Tue Dec 13] (5 minutes) (5 minutes) [*estimated meeting: mins] [due Tue Dec 27] (5 minutes) [due Tue Jan 3] (5 minutes) (10 minutes) (5 minutes) (5 minutes) (5 minutes) [due Tue Jan 10] (5 minutes) St. Illumination (owners, cost, location) St. O&M Pavement Preservation Street Scaping, signs, trees, etc- info item Vehicle Wgt Infrastructure Impact Water Districts & Green Space Way Finding Sign Draft Advance Agenda 9/22/2022 1:16:47 PM Page 2 of 2 City of Spokane Valley Community & Public Works Department Monthly Report 8/1/2022 -8/31/2022 Page Title 1 Cover Sheet 2 Pre -Application Meeting Requested 3 Construction Applications Received 4 Engineering Applications Received 5 Land Use Applications Received 6 Construction Permits Issued 7 Engineering Permits Issued 8 Land Use Applications Completed 9 Inspections Performed 10 Code Enforcement 11 Revenue 12 Building Permit Valuations Created On: 9/7/2022 Page 1 of 12 Community & Public Works Department Monthly Report 8/1/2022 -8/31/2022 Pre -Application Meeting Requested A Pre -Application Meeting is a service provided to help our customers identify the code requirements related to their project proposal Community & Public Works Department scheduled a total of 16 Pre -Application Meetings in AUGUST 2022 25 20 15 10 5 0 Spokane Valley Pre -Application Meeting Requests 1111.111 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec ■ Commercial Pre-App Land Use Pre-App ■ ** NOT SUBMITTED Commercial Pre-App Land Use Pre-App ** NOT SUBMITTED Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 4 7 18 7 3 5 6 11 6 9 5 3 16 11 4 5 2 Monthly Totals 0 0 0 0 1 2 0 10 16 23 10 19 16 10 16 0 0 0 0 Annual -To -Date: 120 ** NOT SUBMITTED is a new category created by SmartGov which separates permits that have not entered details or provided documents for reviev Created On: 9/7/2022 Page 2 of 12 Community & Public Works Department Monthly Report 8/1/2022 - 8/31/2022 Construction Applications Received The applications recevied are those that include projects for New, remodeled, and accessory buildings; Signs, Factory Assembled Structures (FAS), Trade, Roofs, and more. Community & Public Works Department recevied a total of 477 Construction Applications in AUGUST 2022 Jan Spokane Valley Construction Applications Received • Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec ■ Commercial New Commercial MFR Commercial TI ■ Commercial Trade Commercial Accessory ■Residential SFR/Plex • Residential Remodel • Residential Addition • Residential Trade • Residential Accessory Demolition Sign ■ Re -Roof Factory Assembled ■ Other Construction *Other Construction applications include, Adult family Home Inspections, Cell tower modifications, solar panels, swimming pool/hot tub Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial New 2 3 2 5 3 3 3 2 Commercial MFR 2 5 2 11 2 4 1 1 Commercial TI 13 12 24 16 15 19 8 15 Commercial Trade 47 23 28 34 25 127 43 29 Commercial Accessory 7 1 3 7 12 2 2 0 Residential SFR/Plex 22 15 7 28 23 14 11 35 Residential Remodel 18 12 23 16 19 17 25 6 Residential Addition 6 7 8 8 4 7 4 3 Residential Trade 150 163 181 218 172 189 184 223 Residential Accessory 9 5 15 9 12 14 10 12 Demolition 3 3 8 3 7 8 11 10 Sign 10 10 4 9 14 9 9 10 Re -Roof 31 46 89 78 86 108 98 93 Factory Assembled 2 0 3 1 2 0 0 2 AFH Inspection 0 5 3 3 5 3 5 1 Other Construction 8 11 6 15 12 18 24 35 ** NOT SUBMITTED 29 47 42 53 52 55 43 0 Monthly Totals 330 321 406 461 413 542 438 477 0 0 0 0 Annual -To -Date: 3388 ** NOT SUBMITTED is a new category created by SmartGov which separates permits that have not entered details or provided documents for review Created On: 9/7/2022 Page 3 of 12 Community & Public Works Department Monthly Report 8/1/2022 -8/31/2022 Engineering Applications Received The applications received are those that include projects for all site work projects, such as Grading permits, Right -of -Way (ROW), approaches, and more. Community & Public Works Department received a total of 102 Engineering Applications in AUGUST 2022 Engineering Applications Received 180 160 140 120 100 80 60 40 20 0 1 1 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec • Engineered Grading Regular Grading Right -of -Way 11 Approach • Clearing Et Grubbing • **NOT SUBMITTED Jan 8 Feb 5 Mar 9 Apr 8 May 12 Jun 9 Jul 8 Aug 7 Sep Oct Nov Dec Engineered Grading Regular Grading 1 2 2 0 1 1 Right -of -Way 63 90 92 95 117 103 129 83 Approach 9 14 6 10 10 10 13 11 Clearing & Grubbing 1 0 0 0 1 1 0 0 **NOT SUBMITTED 0 81 2 109 2 108 3 115 1 142 12 123 13 151 0 102 0 0 0 0 Monthly Totals Annual -To -Date: 931 ** NOT SUBMITTED is a new category created by SmartGov which separates permits that have not entered details or provided documents for reviev Created On: 9/7/2022 Page 4 of 12 Community & Public Works Department Monthly Report 8/1/2022 -8/31/2022 Land Use Applications Received The applications received are those that include projects that involve land development, such as Platting actions, Boundary Lines Adjustments, Zoning, SEPA and Exceptions Community & Public Works Department received a total of 76 Land Use Applications in AUGUST 2022 150 100 50 0 Spokane Valley Land Use Applications Received MM. MEI MEE Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec • Boundary Line Adj Short Plat • Long Plat • Binding Site Plan • Final Platting ■ Zoning/Comp Amend •Accessory Dwelling SEPA Admin Exception •Admin Interpretation Home Business Lic • Other Development ** NOT SUBMITTED ** Other Development could include, Zoning Letter, Floodplain, Shoreline, Alterations, Variances, Small Cell, CUP, Street Vacations, etc... Jan 6 Feb 2 Mar 4 Apr 4 May 5 Jun 5 Jul 6 Aug 4 Sep Oct Nov Dec Boundary Line Adj Short Plat 3 1 3 5 4 0 5 4 Long Plat 1 1 1 1 1 1 0 0 Binding Site Plan 1 0 1 0 0 0 0 0 Final Platting 4 4 6 3 12 4 2 9 Zoning/Comp Amend 0 1 0 0 0 0 0 0 Accessory Dwelling 1 1 2 1 1 0 0 1 SEPA 1 0 2 0 2 2 2 0 Admin Exception 2 0 3 0 2 0 1 2 Admin Interpretation 0 0 1 0 0 0 0 1 Home Business Lic 52 62 56 43 52 31 28 45 Other Development 2 2 8 6 18 5 3 10 ** NOT SUBMITTED 4 73 9 74 6 87 12 63 9 97 4 48 4 47 0 76 0 0 0 0 Monthly Totals Annual -To -Date: 565 ** NOT SUBMITTED is a new category created by SmartGov which separates permits that have not entered details or provided documents for reviev Created On: 9/7/2022 Page 5 of 12 Community & Public Works Department Monthly Report 8/1/2022 -8/31/2022 Construction Permits Issued The applications issued are those that include projects for New, remodeled, and accessory buildings; Signs, Factory Assembled Structures (FAS), Trade, Roofs, and more. Community & Public Works Department Issued a total of 445 Construction Permits in AUGUST 2022 800 600 400 200 0 ■ ■ Spokane Valley Construction Permits Issued . - • . Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec • Commercial New • Commercial Trade • Residential Remodel • Residential Accessory • Re -Roof Commercial MFR Commercial TI Commercial Accessory • Residential SFR/Plex Residential Addition • Residential Trade Demolition Sign Factory Assembled •Other Construction* *Other Construction applications include, Adult family Home Inspections, Cell tower modifications, swimming pool/hot tub Jan 2 Feb 14 Mar 12 Apr 6 May 5 Jun 16 Jul 2 Aug 10 Sep Oct Nov Dec Commercial New Commercial MFR 4 1 11 2 3 4 4 6 Commercial TI 17 11 15 14 16 10 19 20 Commercial Trade 46 24 29 33 25 125 44 28 Commercial Accessory 9 0 5 2 5 2 2 8 Residential SFR/Plex 17 28 12 15 10 64 20 14 Residential Remodel 11 17 15 14 18 14 25 16 Residential Addition 4 7 5 6 9 5 6 2 Residential Trade 153 163 156 184 176 179 214 195 Residential Accessory 4 5 13 8 11 14 13 10 Demolition 3 4 7 4 3 11 10 10 Sign 7 9 6 7 13 8 12 7 Re -Roof 32 44 91 76 86 104 101 95 Factory Assembled 1 0 3 1 0 3 0 0 Other Construction* 6 316 11 338 10 390 19 391 12 392 21 580 16 488 24 445 0 0 0 0 Monthly Totals Annual -To -Date: 3340 Created On: 9/7/2022 Page 6 of 12 Community & Public Works Department Monthly Report 8/1/2022 -8/31/2022 Engineering Permits Issued The applications issued are those that include projects for all site work projects, such as Grading permits, Right -of -Way (ROW), approaches, and more. Community & Public Works Department issued a total of 105 Engineering permits in AUGUST 2022 180 160 140 120 100 80 60 40 20 0 Engineering Permits Issued Jan Feb Mar ■ Engineered Grading Apr May Regular Grading Jun Jul Aug Sep Oct Nov Dec Right -of -Way 1 i Approach ■Clearing Et Grubbing Engineered Grading Regular Grading Right -of -Way Approach Clearing & Grubbing Monthly Totals Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 4 5 13 12 9 7 6 4 0 1 1 1 0 0 3 2 68 78 91 104 116 97 134 83 0 8 11 10 11 7 12 16 1 0 0 0 1 1 0 0 73 92 116 127 137 112 155 105 0 0 0 0 Annual -To -Date: 917 Created On: 9/7/2022 Page 7 of 12 Community & Public Works Department Monthly Report 8/1/2022 -8/31/2022 Land Use Applications Completed The applications completed are those that include projects that involve land development, such as Platting actions, Boundary Line Adjustments, Zoning, SEPA and Exceptions Community & Public Works Department completed a total of 56 Land Use Applications in AUGUST 2022 120 100 80 60 40 20 0 Spokane Valley Land Use Applications Completed r Jan Feb • Boundary Line Adj ■ Final Platting Admin Exception Mar Apr May Jun Short Plat • Zoning/Comp Amend ■ Admin Interpretation Jul Aug Sep Oct Nov Dec • Long Plat • Binding Site Plan ®Accessory Dwelling SEPA Home Business Lic •Other Development ** Other Development could include, Zoning Letter, Floodplain, Shoreline, Alterations, Variances, Small Cell, CUP, Street Vacations, etc... Jan 4 Feb 6 Mar 9 Apr 5 May 3 Jun 2 Jul 2 Aug 2 Sep Oct Nov Dec Boundary Line Adj Short Plat 4 2 7 3 3 3 8 3 Long Plat 0 0 0 0 0 0 0 2 Binding Site Plan 1 0 1 0 0 0 0 0 Final Platting 2 2 5 3 0 5 1 3 Zoning/Comp Amend 0 0 0 0 0 0 0 0 Accessory Dwelling 1 0 2 1 1 0 1 0 SEPA 1 1 0 1 0 1 2 0 Admin Exception 2 1 2 2 1 1 0 0 Admin Interpretation 0 0 1 0 0 0 0 0 Home Business Lic 47 58 62 32 62 36 25 40 Other Development 4 66 1 71 7 96 6 53 8 78 5 53 1 40 6 56 0 0 0 0 Monthly Totals Annual -To -Date: 513 Created On: 9/7/2022 Page 8 of 12 Community & Public Works Department Monthly Report 8/1/2022 -8/31/2022 Development Inspections Performed Community & Public Works Department performed a total of 1955 Development Inspections in AUGUST 2022. Development Inspections include building, planning, engineering and ROW 2500 2000 1500 1000 500 0 Spokane Valley Development Inspections Performed Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec t 2020 2021 2022 2022 2021 2020 Jan Feb Mar Apr 1078 1253 927 991 1011 1078 1215 1845 1625 1260 1830 May Jun 1678 1913 Jul Aug 1576 1955 Sep Oct Nov Dec Annual Totals 1758 1661 1533 1617 1550 1253 1345 1473 1372 857 1253 1845 1830 1503 1745 1678 1913 1846 1622 1576 1955 1489 1461 0 0 1173 1104 0 0 13,128 17,105 16,286 13,128 Annual -To -Date: 13,128 Created On: 9/7/2022 Page 9 of 12 Community & Public Works Department Monthly Report 8/1/2022-8/31/2022 Code Enforcement Code Enforcement Officers responded to 75 citizen requests in the month of AUGUST 2022. They are listed by type below. Please remember that all complaints, even those that have no violation, must be investigated 90 80 70 60 50 40 30 20 10 0 Code Enforcement Complaints Investigated 1 111111111111111111111111111 11111111111111111111111111111 111 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec ■ CE-Stop Work Order Complaint (Non -Violent) Environmental 11 General ■ Nuisance ■ Property Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec CE-Stop Work Order 0 0 0 0 0 0 0 0 Complaint (Non-violent) 0 0 0 0 0 0 0 0 Environmental 1 0 1 1 0 0 0 0 General 3 0 0 1 1 0 6 2 Nuisance 34 29 57 26 46 47 50 58 Property 6 7 15 11 11 25 21 15 Monthly Totals 44 36 73 39 58 72 77 75 0 0 0 0 Annual -To -Date: 474 Created On: 9/7/2022 Page 10 of 12 Community & Public Works Department Monthly Report 8/1/2022 - 8/31/2022 Revenue Community & Public Works Department Revenue, which are fees taken in on all applications, totaled $433,002 in AUGUST 2022. $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 Spokane Valley Revenue Received Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec t 2022 2021 5-Yr Trend Jan $173,509 Feb $139,945 Mar $171,413 Apr $210,513 May $217,237 Jun Jul Aug Sep Oct Nov Dec Totals 2022 $277,917 $510,629 $433,002 $2,134,164 5-Yr Trend $366,357 $218,434 $271,256 $264,059 $285,589 $266,794 $282,184 $284,416 $244,563 $282,804 $255,050 $246,424 $3,267,931 2021 $1,087,310 $196,293 $364,569 $459,905 $239,948 $367,253 $433,461 $430,383 $323,636 $396,162 $292,643 $329,244 $4,920,807 2020 $230,256 $402,862 $371,956 $237,120 $402,525 $309,668 $226,943 $188,990 $268,487 $254,775 $246,368 $223,685 $3,363,635 2019 $162,441 $228,717 $265,529 $195,244 $241,906 $233,496 $355,943 $304,988 $228,157 $294,794 $299,906 $349,821 $3,160,942 2018 $177,431 $117,425 $220,845 $206,090 $234,009 $158,168 $260,179 $362,478 $253,342 $270,649 $204,016 $169,751 $2,634,383 2017 $174,349 $146,874 $133,382 $221,935 $309,558 $265,383 $134,394 $135,242 $149,194 $197,639 $232,319 $159,618 $2,259,887 Created On: 9/7/2022 Page 11 of 12 Community & Public Works Department Monthly Report 8/1/2022 -8/31/2022 Building Permit Valuation Community & Public Works Department building permit valuation, which include, residential, commercial, reroof, FAS placed, totaled $44,067,876 in AUGUST 2022. $200,000,000 $180,000,000 $160,000,000 $140,000,000 $120,000,000 $100,000,000 $80,000,000 $60,000,000 $40,000,000 $20,000,000 $0 Spokane Valley Permit Valuation Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals --0--5-YrTrend 2021 --O--2022 Jan $20,182,361 Feb $31,376,013 Mar $14,935,549 Apr $32,649,784 May Jun Jul Aug Sep Oct Nov Dec Iota 2022 $24,027,391 $48,521,183 $57,628,766 $44,067,876 $273,388,922 5-YrTrend $14,662,000 $49,352,000 $71,170,000 $22,362,000 $28,434,000 $26,908,000 $33,764,000 $17,058,000 $16,542,000 $21,406,000 $34,474,000 $18,254,000 $263.30M 2021 $8,860,000 $179,080,000 $16,720,000 $32,820,000 $22,430,000 $27,700,000 $65,190,000 $24,390,000 $18,160,000 $42,670,000 $17,710,000 $13,480,000 $469.21M 2020 $22,130,000 $20,750,000 $36,690,000 $27,670,000 $51,380,000 $29,930,000 $17,950,000 $7,610,000 $20,620,000 $15,270,000 $26,890,000 $21,380,000 $298.27M 2019 $5,660,000.00 $22,210,000.00 $19,460,000.00 $12,460,000.00 $23,150,000.00 $15,020,000.00 $46,650,000.00 $18,800,000.00 $14,360,000.00 $17,160,000.00 $35,210,000.00 $32,930,000.00 $263.07M 2018 $12,840,000.00 $6,350,000.00 $276,000,000.00 $7,870,000.00 $9,550,000.00 $26,260,000.00 $29,250,000.00 $25,440,000.00 $20,690,000.00 $21,880,000.00 $25,460,000.00 $6,700,000.00 $219.89M 2017 $23,820,000.00 $18,370,000.00 $6,980,000.00 $30,990,000.00 $35,660,000.00 $35,630,000.00 $9,780,000.00 $9,050,000.00 $8,880,000.00 $10,050,000.00 $67,100,000.00 $16,780,000.00 $2573.09M Created On: 9/7/2022 Page 12 of 12 Community & Public Works Department Monthly Report 08/01/22 — 08/31/22 MAINTENANCE Agreements for Services Adopted and In Operation (** Does not include Aug) Contract Name Contractor Contract Amount Total % of Contract Expended Expended Street Maintenance Street Sweeping Storm Drain Cleaning Landscaping Weed Spraying Emergency Traffic Control Litter and Weed Control State Highway Maintenance Traffic Signals, Signs, Striping Dead Animal Control Poe Asphalt ¢np AAA Sweeping AAA Sweeping Senske Clearwater Senske Geiger Work Crewwre WSDOT �. Spokane County Mike Pederson $1,951,707.70 $584,875.20 $211,586.44 $94,136.00 $39,000.00 $15,000.00 $70,000.00 $209,000.00 $700,000.00 $20,000.00 $1,524,147.10 $344,344.64 $106,024.94 $46,170.12 $40,170.00 $4,251.44 $22,583.03 $154,089.37 $325,641.35 $9,600.00 78.09% 58.87% 50.11% 49.05% 103.00% 28.34% 32.26% 73.73% 46.52% 48.00% Snow Season - October 2021 - April 2022 ultiple On Call - Plow Drive7LIP Multiple On Call - Sidewalk Operator Valley Landscape $550,000.00 $620,000.00 $40,000.00 $116,265.90 $247,404.83 $17,458.14 21.14% 39.90% 43.65% Citizen Requests for Public Works - August 2022 71, Request Submitted In Progress Resolved / Waiting Broken Sprinkler Construction - CPW Construction - Developme' Construction - Private Dead Animal Removal Downed Tree / Branch General Street Maint Gravel Shouldering Hazard on Street Illegal Dumping - Obje,e Report a Pothole Scooters Vegetation / W SOLID WASTE STORMWATER 6 16 1 2 13 3 6 1 5 10 9 1 23 4 9 21 20 Totals 150 0 0 0 0 0 0 1 0 0 0 0 0 7 0 3 1 1 6 16 1 2 13 3 5 1 5 10 9 1 16 4 6 20 19 STREET MAINTENANCE ACTIVITY The following is a summary of Contractor maintenance activities in the City of Spokane Valley for August 2022: • Geiger Work Crew — Vegetation management, litter, and garbage pickup. • Pothole patching, tree trimming, graffiti removal. • Poe Maintenance Contract— No operations in August • AAA sweeping Contract — Arterial maintenance sweeping continues along with residential sweeping. • AAA Sweeping Vactor Contract —Cleaning arterial catchbasins, drywells, sidewalk underdrains and swale inlets and used vactor to excavate school beacons. WASTEWATER Status of the process can be monitored at: http://www.spokaneriver.net/, http://www.ecy.wa.gov/geographic/spokane/spokane river basin.htm, http://www.spokanecounty.org/utilities/WaterReclamation/content.aspx?c=2224 and http://www.spokaneriverpartners.com/ STORMWATER UTILITY The following is a summary of City Stormwater Utility activities for August 2022: • Drywell Retrofit with Pavement Preservation (Dept. of Ecology grant) — Remaining funds project to be used in association with the Sullivan -Sprague to 8th preservation project. Proceeding with 90% design for future submittal to Ecology for approval. • Spokane Valley Regional Decant Facility Canopy project (Dept. of Ecology grant): Substantial completion was granted on May 19t". Physical completion was granted on June 3rd. Project closeout coordination with Department of Ecology continues. • Appleway Stormwater Improvement project (Dept. of Ecology grant): Physical completion was granted on June 17t". Project closeout coordination with Department of Ecology continues. • Sprague Ave. University to Park Stormwater Improvement Project — Approval was not granted by City Council at this time to continue project. Project closeout coordination with Department of Ecology continues. • Stormwater Utility has embarked on a comprehensive program study and rate study. Osborn Consulting is the lead consultant. EvergreenH2O is sub -consultant leading the regulatory gap -analysis. FCS Group is sub - consultant leading the rate study element. Project coordination with consultants regarding program elements continues. • Continue process to identify the merits for jurisdictional coverage under the UIC program. Primary focus is on the City-wide hydraulic analysis. Initial subbasin modeling results have been identified. Remaining subbasin modeling continues. • Effectiveness study (Bioretention soil media study) — The Department of Ecology has selected this project/study for funding. This project/study meets a requirement of the Phase II Municipal Stormwater Permit and is a collaborative effort between the City of Spokane Valley, City of Spokane, Spokane County, and EvergreenstormH2O Consultant. City of Spokane is the lead entity. Continued coordination of this effort continues and includes preparation to submit to a Detailed Design Proposal by 9/30/2022, distribution of a draft Memorandum of Understanding between jurisdictions to share cost, and development of RFP to secure consultant services. • Continue updating the Stormwater Utility 0 & M plan for both UIC and MS4 areas. • Participation and support Glenrose, Central Park Flood Insurance Study. • Continued annual management and/or participation of the following service contracts: o Roadway Landscape Maintenance Contract — Senske. o Street Sweeping Contract — AAA Sweeping. o Storm Drain Cleaning Contract — AAA Sweeping. o Roadway Weed Control Contract — Clearwater Summit. • Continue working on the following tasks: o Responded to stormwater related issues, 9 sites. Recorded in QAlert. 2 DEVELOPMENT ENGINEERING The following is a summary of Development Engineering activities for August 2022: • Assisted Building and Planning Division with preparation of design requirements for (11) Commercial and (5) Land Use Pre -Application meetings. • Prepared multiple Recommended Conditions of Approvals for preliminary plats and Dedication Languages for final plats. Reviewed multiple final plats and submittal packages to record final plats. • Reviewed civil plans and drainage reports for Engineered Grading Permits associated with commercial and land use projects. Coordinated with private Engineers and Developers. • Spoke with and emailed citizens and developers to answer inquiries and discuss design requirements for potential commercial and land use projects. • Conducted preconstruction meetings, performed site visits, prepared punch lists, reviewed surety estimates, and reviewed and approved construction certification packages to finalize final plats and to issue commercial building certificates of occupancy. • Reviewed civil plans for the following projects: o Mirabeau Place Apartments (EGR-2021-0030) o Mithril Manor Subdivision — 22 lots (EGR-2022-0024) o McDonald Road Short Plat — 5 lots (EGR-2022-0034) o Best Road Short Plat — 9 lots (EGR-2022-0038) o FMI Trent Building (EGR-2022-0047) o The Oaks Academy (EGR-2022-0051) o Ridgemont Estates No. 5 — Phase 2 (EGR-2022-0052) o Sullivan Outdoor Storage (EGR-2022-0053) o Nickster 3rd & Pines Apartments (EGR-2022-0054) o Decade Awards Warehouse (EGR-2022-0055) o Robie Lane Short Plat — 2 lots (EGR-2022-0060) o Progress Road Fill Station (EGR-2022-0061) o Inland Power and Light (EGR-2022-0062) o Mansfield & Bessie Short Plat — 7 lots (EGR-2022-0063) o 25th & Adams Subdivision — 22 lots (EGR-2022-0064) o Jake Townhomes Subdivision — 22 lots (EGR-2022-0066) o Botzon Automotive (EGR-2022-0069) o Felts Lane Apartments (EGR-2022-0070) o Coffee Stand at Appleway (EGR-2022-0071) o 4th & Blake Subdivision — 13 lots (EGR-2022-0072) 3 CAPITAL PROJECTS SOokan ne4.010 w Y'ky. Public Works Projects Monthly Summary - Design & Construction August-2022 Bid % Estimated Total Proposed Project# Design &Construction Projects Funding Open Complete Construction Project Ad Date Date PE I CN Completion Cost Street Projects 0143 Barker Rd/BNSF Grade Separation FHWA - STP(U) 11/30/20 01/13/21 100 70 12/31/22 $26,000,000 0205 Sprague/Barker Intersection Improvement FHWA - CMAQ 04/26/22 05/20/22 100 95 12/31/22 $ 2,300,000 0249 Sullivan &Wellesley Intersection Improv FHWA-STP(U) 10/21/21 11/17/21 100 80 12/31/22 $ 1,370,000 0275 Barker Rd Widening- Riverto Euclid FHWA-STP(U) 06/12/20 07/08/20 100 99 12/31/21 $ 3,850,141 0299 Argonne Rd Concrete Pvmt Indiana to Mont TIB- UAP 04/30/21 05/14/21 100 99 12/31/21 $ 2,800,000 0300 Pines & Mission Intersection Improvement FHWA- CMAQ TBD TBD 80 0 12/31/22 $ 588,000 0313 Barker Road/Union Pacific Crossing FMSIB 08/20/21 09/10/21 100 99 12/31/22 $ 1,434,000 0318 Wilbur Sidewalk: Boone to Mission STBG-SA 5/20/2022 6/10/2022 100 0 12/31/22 $ 1,007,351 0335 Mission Ave over Evergreen Rd Deck Repair FHWA - BR TBD TBD 0 0 12/31/23 $ 303,182 0344 Park Rd Sidewalk- Broadway to Cataldo CDBG TBD TBD 0 0 12/31/23 $ 60,500 0345 Park Rd Sidewalk- Nora to Baldwin TIB - SP TBD TBD 0 0 12/31/23 $ 60,500 Street Preservation Projects 0320 Sullivan Preservation: Sprague-8th COSV TBD TBD 75 0 12/31/23 $ 138,000 0323 Evergreen Road Preservation Project COSV 04/30/21 05/14/21 100 99 12/31/21 $ 1,900,000 0333 Evergreen Rd Pres Broadway to Mission COSV 02/11/22 02/25/22 100 99 12/31/22 $ 1,341,000 0334 Sprague Ave Preservation STBG 03/18/22 04/08/22 100 90 12/31/22 $ 142,540 0339 2022 Local Access Streets: Summerfield E COSV TBD TBD 50 0 12/31/22 $ 1,377,400 0341 Broadway Preservation- Fancher to Park FHWA-STP(E) TBD TBD 0 0 12/31/23 $ 140,000 0343 Buckeye Avenue Sewer Extension CLRF 03/18/22 04/08/22 100 90 12/31/22 $ 500,000 Traffic Projects 0293 2018CSS Citywide Reflective Signal BP HSIP N/A N/A 100 97 12/31/21 $ 180,000 0294 Citywide Reflective Post Panels HSIP N/A N/A 100 99 12/31/21 $ 78,000 0326 2020Citywide Reflective Post Panels HSIP TBD TBD 70 0 12/31/22 $ 164,100 0330 WTSC 2021School Zone Beacons WTSC N/A N/A 0 0 12/31/22 $ 60,000 0342 WTSC 2022 School Zone Beacons WTSC N/A N/A 0 0 12/31/22 $ 225,000 Parks Projects 0314 Balfour Park Frontage Improvements COSV 03/19/21 04/09/21 100 99 12/31/21 $ 1,003,215 0316 Balfour Park Improvements - Phase 1 COSV 2/18/2022 3/11/2022 100 0 TBD $ 217,500 0328 Sullivan Park Waterline COSV TBD TBD 85 0 TBD $ 152,858 0338 Loop Trail Project COSV TBD TBD 0 0 TBD $ 10,000 Stormwater Projects 0308 Regional Decant Facility Canopy Dept of Ecology 02/05/21 02/19/21 100 99 12/31/21 $ 595,535 0317 Appleway Stormwater Improvements Dept of Ecology 04/30/21 05/21/21 100 99 12/31/21 $ 2,002,256 0327 Sprague Avenue Stormwater Improvements Dept of Ecology TBD TBD 35 0 12/31/22 $ 150,000 Design % Total Project # Design Only Projects Funding Complete Complete Project Date PE Cost Street Projects 0223 Pines Rd Underpass @ BNSF &Trent FHWA-STP(U) 12/31/21 0311 Sullivan Rd./SR 290Interchange Project COSV 12/31/23 0321 Argonne Corridor Imprv- North of Knox COSV 12/31/21 0329 Barker Road Imp- City Limits to Appleway IMPACT FEES 12/31/21 0340 8th Ave Sidewalk (Coleman to Park) TIB/COSV 03/31/22 0346 Bowdish Sidewalk 12th to 22nd FHWA/COSV 12/31/23 Street Preservation Projects 0286 Broadway Preservation: Havana to Fancher COSV On Hold 30 20 10 10 25 0 $ 7,295,000 $ 500,000 $ 30,000 $ 250,000 $ 434,400 $ 1,983,900 70 $ 67,600 Sewer Projects 0332 NE Industrial Area - Sewer Extension COSV 12/31/21 15 $ 80,000 4 PLANNING AND GRANTS Congressionally Directed Spending (CDS) In 2021, Senator Murray sponsored the South Barker Corridor projects and the City was named as a recipient of $3 million. On July 5, WSDOT Local Programs issued funding documentation formally acknowledging this award. On July 29, Senator Murray issued a press release announcing FY23 CDS project awards included in the Senate's draft Appropriations Bill, which includes $5 million for the Pines Road/BNSF GSP. The federal process won't likely finalize any bills until 2023, which gives time for Congress to revise the project list and award amounts. More to follow. Safe Streets and Roads for All (SS4A) In September, SRTC intends to submit a regional application to the SS4A program to create a regional safety planning document that evaluates safety trends (based on crash data) and creates a prioritized project list for future grant program requests. The City will participate in the local match by paying $15,000 of the $100,000 total (realized only if awarded funding). This application will benefit Spokane Valley by furthering the evaluation of safety hazards in the region, including the City, and help prioritize those hazards within our City. Further, it is anticipated that state and federal grant programs will award funds based on the outcomes of the safety plan that would result from a SS4A award. More to follow. Rebuilding American Infrastructure with Sustainability and Equity (RAISE) On August 11, USDOT announced that the City of Spokane Valley was awarded $21,689,221 for the Pines Road/BNSF Grade Separation project. The City will work with WSDOT to finalize any contractual documents over the coming months. More to follow. Railway Crossing Elimination Program (RCE) On July 6, USDOT announced its 2022 call for projects for the Railroad Crossing Elimination (RCE) grant program. This is the first year of the new program that was primarily sponsored by Washington State Senator Maria Cantwell and was included in the 2022 Infrastructure Investment and Jobs Act. The purpose of the RCE program is to fund highway -rail or pathway -rail grade crossing improvement projects that focus on improving the safety and mobility of people and goods. Because the City was awarded RAISE funding, we will not pursue RCE funds. WSDOT's Railroad Crossing Grant Program (RCG) Washington State Dept. of Transportation (WSDOT) announced its 2022 call for projects for the Railroad Crossing Grant (RCG) Program. This program was primarily sponsored by Senator Padden during the state's most recent legislative session and included as part of the Move Ahead Washington transportation package. The funding is to provide a non-federal "match" to those agencies applying for federal funding through the USDOT's Railroad Crossing Elimination (RCE) Program or its Consolidated Rail Infrastructure and Safety Improvements (CRISI) grant program. The City was successfully awarded $5 million; however, the grant program did not include funding from USDOT's RAISE program as an eligible match. Staff are currently coordinating with state legislators and WSDOT staff to evaluate whether the City can utilize these non-federal funds or if they must be returned to WSDOT. More to follow. Transportation Improvement Board (TIB) On June 1, 2022, the Washington State TIB issued a Call for Projects for the Urban Arterial Program (UAP) and the Active Transportation Program (ATP). The UAP has historically funded Spokane Valley street -related projects. The new ATP program is intended to deliver more holistic transportation projects, as related to non -motorized users, rather than sidewalk -only improvements. On July 26, City Council authorized the City Manager to apply for the following UAP and ATP projects: Broadway & Park Concrete Intersection (UAP), Barker Road Roundabouts at 4th and 8th (UAP), Pines Road/BNSF GSP (UAP — only if awarded RAISE funds), and the 8th Ave. sidewalk and bicycle improvements (ATP). Applications are due August 19 and awards are announced December 1. WA Dept. of Ecology's Water Quality Combined Funding Program (WQC) On August 9, 2022, the Washington State Department of Ecology issued a Call for Projects for the Water Quality Combined Funding Program (WQC) for state fiscal year 2024. The application combines multiple funding programs into one application process where Ecology staff will evaluate each application received and separate them into respective 5 funding pots. Potential City projects generally align mostly with the Stormwater Financial Assistance Program (SFAP) grants. Local match must be at least 15% of the total project cost. Staff will propose application projects in September. Applications are due October 12, 2022. Awards are anticipated in January 2024. 6