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2022, 10-25 Formal Meeting AgendaAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT Tuesday, October 25, 2022 6:00 p.m. Remotely via ZOOM Meeting and In Person at 10210 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting NOTE: In response to Governor Inslee's announcement reopening Washington under the "Washington Ready" plan, members of the public may attend Spokane Valley Council meetings in -person at City Hall at the address provided above, or via Zoom at the link below. Members of the public will be allowed to comment in -person or via Zoom as described below. Public comments will only be accepted for those items noted on the agenda as "public comment opportunity." If making a comment via Zoom, comments must be received by 4:00 pm the day of the meeting. Otherwise, comments will be taken in -person at the meeting in Council Chambers, as noted on the agenda below. • Sign up to Provide Oral Public Comment at the Meeting via Calling -In • Submit Written Public Comment Prior to the Meeting • Join the Zoom WEB Meeting CALL TO ORDER INVOCATION: Pastor Manuel Denning, Fountain Ministries PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE, BOARD, LIAISON SUMMARY REPORTS MAYOR'S REPORT PROCLAMATION: GENERAL PUBLIC COMMENT OPPORTUNITY 111: This is an opportunity for the public to speak on any subject except agenda action items, as public comments will be taken on those items where indicated. Please keep comments to matters within the jurisdiction of the City Government. This is not an opportunity for questions or discussion. Diverse points of view are welcome but please keep remarks civil. Remarks will be limited to three minutes per person. To comment via zoom: use the link above for oral or written comments as per those directions. To comment at the meeting in person: speakers may sign in to speak but it is not required. A sign -in sheet will be provided in Council Chambers. Whether in person or via zoom, speakers should indicate if they want to speak at General Public Comment Opportunity [1] or [2] and may only speak at one or the other, but not both. 1. PUBLIC HEARING: 2022 Budget Amendment — Chelsie Taylor [public comment opportunity] 2. First Reading Ordinance 22-022 Amending 2022 Budget - Chelsie Taylor [no public comments] Council Agenda: October 25, 2022 Page 1 of 2 NEW BUSINESS: 3. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of Claim Vouchers on October 25, 2022, Request for Council Action Form: $811,574.14 b. Approval of Payroll for Pay Period ending October 15, 2022: $451,761.81 c. Approval of Council Meeting Minutes of October 4, 2022, Study Session d. Approval of Council Meeting Minutes of October 11, 2022, Formal Meeting e. Approval of Resolution 22-019 Setting 2022-0003 Street Vacation Public Hearing 4. Second Reading Property Tax Ordinance 22-021_ Chelsie Taylor [no public comment] 5. First Reading Ordinance 22-023 Adopting 2023 Budget — Chelsie Taylor [no public comment] 6. Motion Consideration: Outside Agency Grant Awards — Dan Domrese [public comment opportunity] 7. Motion Consideration: Solid Waste Management Plan Consultant Agreement - Bill Helbig [public comment opportunity] 8. Motion Consideration: Plantes Ferry, Letter of Support — Mike Basinger, Erik Lamb [public comment opportunity GENERAL PUBLIC COMMENT OPPORTUNITY 121: This is an opportunity for the public to speak on any subject except agenda action items, as public comments will be taken on those items where indicated. Please keep comments to matters within the jurisdiction of the City Government. This is not an opportunity for questions or discussion. Diverse points of view are welcome but please keep remarks civil. Remarks will be limited to three minutes per person. To comment via zoom: use the link above for oral or written comments as per those directions. To comment at the meeting in person: speakers may sign in to speak but it is not required. A sign -in sheet will be provided in Council Chambers. Whether in person or via zoom, speakers should indicate if they want to speak at General Public Comment Opportunity [1] or [2] and may only speak at one or the other, but not both. ADMINISTRATIVE REPORT: 9. Stormwater Utility Rates — Gloria Mantz 10. Retail Strategies Annual Update — Susan Nielsen 11. Community Development Block Grant (CDBG) 2023 Project(s) Submittal - Eric Robison 12. Grant Opportunity: "No Child Left Inside" — Kendall May 13. Advance Agenda — Mayor Haley INFORMATION ONLY (will not be reported or discussed): 14. Department Monthly Reports CITY MANAGER COMMENTS ADJOURNMENT Council Agenda: October 25, 2022 Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 25, 2022 Check all that apply: ❑ consent ❑ old business ❑ information ❑ admin. report Department Director Approval: ❑ new business ® public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Public Hearing on the proposed 2022 Budget Amendment. GOVERNING LEGISLATION: In order for the City to amend an adopted budget, State law requires the Council to approve an ordinance that appropriates additional funds. PREVIOUS COUNCIL ACTION TAKEN: The Council last took formal action on the 2022 Budget when it was amended on May 31, 2022. On October 11, 2022, an Administrative Report was delivered to Council regarding the need for a budget amendment. BACKGROUND: Since the amendment of the 2022 Budget on May 31, 2022, a number of events have transpired in the normal course of operations that necessitate a second 2022 Budget amendment. There have been two changes since the administrative report on October 11tn • Amounts were adjusted in nonrecurring expenditures for the purchase of police vehicles in the General Fund to reflect estimated costs of $200,000 in 2022 with the remaining $1,200,000 occurring in 2023. The corresponding transfer from the Capital Reserve Fund #312 was adjusted to match. • In the General Fund, nonrecurring revenues and expenditures were adjusted to reflect estimated amounts for the City's Coronavirus Local Fiscal Recovery Fund (CLFR) allocation. Nonrecurring grant proceeds were increased by $11,000,000 and nonrecurring expenditures were increased by $7,000,000. Proposed amendment items include: #001 - General Fund The total of both recurring and nonrecurring revenues reflects an increase of $12,787,800, which is comprised of: • $2,560,000 increase in sales taxes based on year-to-date collections for 2022. • $363,800 increase in permit revenues based on year-to-date collections for 2022. • $11,000,000 increase for estimated CLFR grant revenues. The revenues include the City's revenue replacement amounts in their entirety which causes the revenues to exceed the estimated expenditures. • $1,200,000 decrease in transfers in from the Capital Reserve Fund #312 related to an update in the timing of the police vehicle purchases for 2022. The City was notified that the vehicles would not be available until 2023. • $64,000 increase in transfers in from the Capital Reserve Fund #312 for sculpture installation costs. This amount was earmarked for this purpose by Council at the August 24, 2021, meeting. 1 An increase of $6,697,140 in appropriations (expenditures) comprised of: • $75,000 increase in outside legal service costs in the City Attorney Department. This increase is related to significant increase in complex land use issues requiring outside expertise as well as an increase in code enforcement activity, litigation related to railroad crossing issues, and land -use appeals for project in Liberty Lake. Also, the Painted Hills proposal is anticipated to cause additional costs through then end of the year. • $810,000 increase spread across the various public safety contracts. For Detention Services, District Court, Public Defender, Prosecutor, and Pretrial Services, the City's usage increased significantly due to: o The Blake Decision of the Washington Supreme Court eliminated most felony drug possession charges. Felony charges are a County responsibility. The elimination of these cases reduced the County's share of cases and increased Spokane Valley's share. o State Patrol experienced a significant reduction of force due to vaccination requirements for state employees. This had the effect of greatly reducing the number of State Patrol cases which caused Spokane Valley's share of cases to increase substantially. Emergency Management costs are projected to increase due to Spokane Valley experiencing a large population growth in comparison to other jurisdictions. Law Enforcement costs are projected to increase for the following reasons: • Higher fuel costs • Impacts of the new Collective Bargaining Agreement • A large number of fatality collisions that greatly increased traffic investigation costs • Increased number of SWAT callouts • All position spots filled including 10 pool positions • $1,000 increase in office supply costs for the Finance Department related to having an unexpected replacement of a scanner. • $70,000 increase related to unbudgeted costs for the White Elephant building that was purchased by the City. These costs include evaluating the building and performing necessary repairs or demolition. • $1,200,000 decrease related to an update in the timing of the police vehicle purchases for 2022. The City was notified that the vehicles would not be available until 2023. • $77,640 increase for construction of an office on the 3rd floor of City Hall for the Legislative Coordinator position as well as furniture for the office. • $20,000 in professional services in the Economic Development Department for a contract for an event planner for the City's 20th anniversary. This was presented as a supplemental budget request at the 2023 Budget Workshop on June 14, 2022, for $50,000. However, planning for the 20th anniversary needs to begin in 2022 so $20,000 is included in 2022 and the remaining $30,000 is included in the proposed 2023 Budget. • $79,000 for sculpture installation costs in 2022. This is being funded partially by a $64,000 transfer in from the Capital Reserve Fund #312 (see above under revenues). • $500,000 decrease in capital software costs related to the replacements of the City's financial management software. The 2022 Budget included $1,000,000 for this purpose. However, the timing of the project will actually occur primarily in 2023 and into 2024. This amendment spreads the $1,000,000 budgeted forward into the appropriate time period. • $264,500 increase in transfers out to the Street O&M Fund #101. This is to cover the increase in the deficit in recurring activity due to proposed 2022 amendment items. • $7,000,000 increase for estimated CLFR expenditures in 2022. 2 #101 — Street O&M Fund Increase revenues by $685,500 including: • $150,000 increase reflecting the utility company contributions toward a local street program that was approved as an amendment to the Poe Asphalt Paving contract that was approved by Council at the September 13, 2022, meeting. • $271,000 increase in transfers in of street wear fees from the Solid Waste Fund #106 for the local street program that was approved as an amendment to the Poe Asphalt Paving contract that was approved by Council at the September 13, 2022, meeting. • $264,500 increase in transfers in from the General Fund #001. This is to cover the increase in the deficit in recurring activity due to proposed 2022 amendment items. Increase expenditures by $685,500 including: • $421,000 increase in contract street maintenance for the local street program that was approved as an amendment to the Poe Asphalt Paving contract that was approved by Council at the September 13, 2022, meeting. • $50,000 increase in contract street maintenance for increased right of way maintenance costs experienced in 2022. The total of this cost is $100,000 and it is split 50% each to the Street O&M Fund #101 and the Stormwater Fund #402. • $214,500 increase in vehicle rental costs. This increase is related to the new snow plow replacement program and the issues seen with the timing of snow plow orders that was discussed by Council at the August 23, 2022, meeting. #106 — Solid Waste Fund Increase expenditures by $260,519. This reflects $271,000 in transfers out to the Street O&M Fund #101 related to the local streets program. It also reflects a decrease in transfers out to the Pavement Preservation Fund #311 by $10,481 due to 2021 receipts of the road wear administration fee related to the Waste Management collection contract exceeding previous estimates by $260,519 less the $271,000 transfer to Fund #101. #301 — REET 1 Capital Projects Fund Real Estate Excise Tax (REET) revenue is increased by $500,000 based on revised revenue projections. Decrease expenditures by $46,604 due to changes in the expected transfers out to the Street Capital Projects Fund #303 and the Railroad Grade Separation Projects Fund #314 to reflect current estimates. See further explanations below. #302 — REET 2 Capital Projects Fund Real Estate Excise Tax (REET) revenue is increased by $500,000 based on revised revenue projections. Decrease expenditures by $51,506 due to changes in the expected transfers out to the Street Capital Projects Fund #303 and the Parks Capital Projects Fund #309 to reflect current estimates. See further explanations below. #303 — Street Capital Projects Fund Revenues and expenditures are proposed to decrease by $1,680,705 to reflect current estimates on various projects. • The Pines and Mission Intersection Improvement project is being decreased by $1,171,105 due to the updated timing of the project. 3 • The Barker Rd/Union Pacific Crossing project is being decreased by $1,044,000 due to the updated timing of the project. • The Sprague Stormwater Crossing Project is being increased by $100,000 due to the updated timing of the project. • The 8th Ave Sidewalk — Coleman to Park project is being increased by $434,400 due to the updated timing of the project. #309 — Park Capital Proiects Fund This fund is being amended to reflect current estimates on several projects. Revenues are decreased by $3,995,514. This is primarily due to a decrease in transfers in from the Capital Reserve Fund #312 related to the Balfour Park — Phase 1 project, the Sullivan Park water line project, and the Spokane Valley River Loop Trail project updated timing. Expenditures decrease by $3,995,514, including: • An increase of $168,006 for residual costs on the Balfour Park frontage improvements to close out the project. • A decrease of $3,337,520 on Balfour Park — Phase 1 reflecting a changing of the timing on the project • A decrease of $376,000 on the Sullivan Park water line reflecting a changing of the timing on the project. • A decrease of $450,000 on the Spokane Valley River Loop Trail reflecting a changing of the timing on the project #311 — Pavement Preservation Fund Decrease transfers in from the Solid Waste Fund #106 by $10,481. See explanation above under Fund #106. Decrease expenditures by $1,775,156 to reflect current estimates and timing on several projects including the Sullivan Preservation project from Sprague to 8th. #312 — Capital Reserve Fund Revenues increase by $1,000,000 for grant proceeds from the RCO grant received for the Flora Rd park property. This grant is partially reimbursing Fund #312 for the cost of this purchase. Decrease expenditures/appropriations by $5,949,289 include: • Decrease of $1,200,000 in transfers to the General Fund #001 related to an update in the timing of the police vehicle purchases for 2022. The City was notified that the vehicles would not be available until 2023. • Increase of $64,000 in transfers out to the General Fund #001 for sculpture installation costs. This amount was earmarked for this purpose by Council at the August 24, 2021, meeting. • Decreases of $4,066,231 in transfers out to the Parks Capital Project Fund #309 for the Balfour Park — Phase 1, the Sullivan Park water line, and the Spokane Valley River Loop Trail projects. See above under Fund #309. • Decreases of $43,700 in transfers out to the Railroad Grade Separation Projects Fund #314 for the Barker Rd overpass, the Pines Rd underpass, and the Sullivan Rd interchange. • Decrease of $703,358 for the Economic Development Capital Projects Fund #316 due to the Expo Center expansion project being put on hold. 4 #314 — Railroad Grade Separation Proiects Fund Revenues increase by $81,465, comprised of: • Increase of $242,924 in grant proceeds to reflect current estimates on the grade separation projects. • Decrease of $121,081 in developer contributions for the Barker Road grade separation project. • Increase of $3,322 in transfers in from the REET 1 Capital Projects Fund #301 for the Pines Road grade separation project. • Decrease of $43,700 in transfers in from the Capital Reserve Fund #312 for the Barker Road grade separation project, the Pines Road grade separation project, and the Sullivan Road interchange. Expenditures increase by $230,789, comprised of: • Decrease of $557,293 due to updated estimates for the Barker Road grade separation project. • Increase of $633,415 due to updated estimates for the Pines Road grade separation project. • Increase of $154,667 for preliminary engineering for the Sullivan Road interchange project. #315 — Transportation Impact Fees Fund • Expenditures decrease by $108,449 in transfers out to the Street Capital Projects Fund #303 due to updated estimates on eligible projects. #316 — Economic Development Capital Proiects Fund • Revenues and expenditures decrease by $703,358 to reflect that the Expo Center expansion project was put on hold. #402 — Stormwater Fund Expenditures increase by $250,000 which includes: • $50,000 increase in private stormwater maintenance for increased right of way maintenance costs experienced in 2022. The total of this cost is $100,000 and it is split 50% each to the Street O&M Fund #101 and the Stormwater Fund #402. • $200,000 reflecting updated contract costs for the Stormwater Comprehensive Plan update. #403 — Aquifer Protection Area Fund Revenues decrease by $730,353 in grant proceeds related to updated estimates on construction projects. Expenditures decrease by $2,322,828 due to updated estimates on construction projects. The decrease is primarily related to Sprague Ave Stormwater project being delayed due to new estimated project costs being higher than expected. #501 — Equipment Rental and Replacement Fund Revenues increase by $214,500 related to the new snow plow replacement program and the issues seen with the timing of snow plow orders that was discussed by Council at the August 23, 2022, meeting. #632 — Passthrough Fees & Taxes Fund Revenues and expenditures increase $191,000 in estimated passthrough fees and taxes that will be collected on behalf of the State and County based on actual 2022 collections. 5 The 2022 Budget amendment reflects the changes noted above and will affect 16 funds resulting in total revenue increases of $8,839,854 and expenditure decreases of $8,318,461. Revenue Expenditure Fund Fund Increase Increase No. Name (Decrease) (Decrease) 001 General Fund 12,787,800 6,697,140 101 Street O&M Fund 685,500 685,500 106 Solid Waste Fund 0 260,519 301 REET 1 Capital Projects Fund 500,000 (46,604) 302 REET 2 Capital Projects Fund 500,000 (51,506) 303 Street Capital Projects Fund (1,680,705) (1,680,705) 309 Parks Capital Projects Fund (3,995,514) (3,995,514) 311 Pavement Preservation Fund (10,481) (1,775,156) 312 Capital Reserve Fund 1,000,000 (5,949,289) 314 Railroad Grade Separation Fund 81,465 230,789 315 Tranportation Impact Fees Fund 0 (108,449) 316 Economic Development Capital Projects Fund (703,358) (703,358) 402 Stormwater Fund 0 250,000 403 Aquifer Protection Area Fund (730,353) (2,322,828) 501 Equipment Rental & Replacement Fund 214,500 0 632 Passthrough Fees & Taxes Fund 191,000 191,000 8,839,854 (8,318,461) OPTIONS: Future options are to accept the proposed amendments in whole or in -part. RECOMMENDED ACTION OR MOTION: The purpose of this evening's public hearing is to consider input from the public on the proposed budget amendment and no action is required of Council at this time. Anticipated future action by the Council includes: • October 25, 2022 — First reading of Ordinance #22-023 amending the 2022 Budget. • November 8, 2022 — Second reading of Ordinance #22-023 amending the 2022 Budget. BUDGET/FINANCIAL IMPACTS: This action amends the estimated revenues and appropriations for the 2022 Budget that was adopted on November 9, 2021 and amended on May 31, 2022. There are adequate funds available to pay for these amendments. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Fund level line -item detail of revenues and expenditures. • Fund summaries for all funds affected by the proposed budget amendment. 6 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 10 25 Public Hearing & 1st Reading\Public Hearing\2022 Amendment No 2 Detail v2 for RCA CITY OF SPOKANE VALLEY, WA 2022 Budget -Amendment #2 Line Item Detail 10/25/2022 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #001 - General Fund Recurring Revenues Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice Building Permit 001.000.000.313.11.00 001.000.000.313.15.00 001.000.000.313.71.00 001.040.043.322.10.01 Recurring Expenditures Outside Legal Services District Court Public Defender Prosecutor Pretrial Law Enforcement Contingency Detention Services Emergency Management Office Supplies - Finance Professional Services - Facilities 001.013.015.515.32.41.04 001.016.000.512.50.46.52 001.016.000.515.31.46.51 001.016.000.515.31.46.52 001.016.000.515.31.46.53 001.016.000.521.20.46.51 001.016.000.521.20.49.06 001.016.000.523.60.46.52 001.016.000.525.60.46.53 001.018.014.514.23.31.01 001.033.034.518.30.41.05 Nonrecurring Revenues Grant Proceeds Transfer in - #312 001.090.331.330.21.01 001.000.099.397.31.20 - Revised estimate based on actual collections - Revised estimate based on actual collections - Revised estimate based on actual collections - Revised estimate based on actual collections Total recurring revenues - Increased need for outside legal counsel - Updated for 2022 estimated actual costs - Updated for 2022 estimated actual costs - Updated for 2022 estimated actual costs - Updated for 2022 estimated actual costs - Updated for 2022 estimated actual costs - Updated for 2022 estimated actual costs - Updated for 2022 estimated actual costs - Updated for 2022 estimated actual costs - Increase for unexpected scanner purchase - Increase for unbudgeted costs for the White Elephant building Total recurring expenditures - Estimated CLFR revenues for 2022 - Update timing of police vehicle purchases - Transfer funding for sculpture placements Total nonrecurring revenues 27, 720, 000 2,280,000 1,276, 000 124,000 2,244,000 156,000 2,636,200 363,800 2,923,800 30, 000, 000 1,400, 000 2,400,000 3,000,000 50,050 75,000 125,050 1,033,823 271,000 1,304,823 811,915 (6,000) 805,915 350,000 49,000 399,000 142,062 51,000 193,062 24,958,601 375,000 25,333,601 200,000 (200,000) 0 1,714,507 261,000 1,975,507 85,000 9,000 94,000 2,900 1,000 3,900 0 70,000 70,000 0 2,100, 000 956,000 11, 000, 000 11, 000, 000 (1,200, 000) 64,000 964,000 9,864,000 Page 1 of 6 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 10 25 Public Hearing & 1st Reading\Public Hearing\2022 Amendment No 2 Detail v2 for RCA CITY OF SPOKANE VALLEY, WA 2022 Budget -Amendment #2 Line Item Detail 10/25/2022 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #001 - General Fund - continued Nonrecurring Expenditures Law Enforcement Vehicles Building & Structures Professional Services Professional Services Computer Software - Capital Transfer out - #101 CLFR Program Expenditures 001.016.099.521.21.46.52 001.033.099.594.18.62.00 001.040.099.558.70.41.05 001.076.099.576.80.41.05 001.090.099.594.18.64.12 001.090.099.597.10.00.10 001.090.331.514.60.xx.xx #101 - Street O&M Fund Revenues Miscellaneous Transfers in -#106 Transfers in - #001 Expenditures Contract Street Maintenance Vehicle rentals - #501 - plow 101.042.000.369.90.00 101.042.000.397.10.60 101.043.099.397.00.10 101.042.000.542.30.41.10 101.000.000.542.66.45.07 #106 - Solid Waste Fund Expenditures Transfer out - #101 Transfer out - #311 - Update timing of police vehicle purchases - Construction of 3rd floor office - Increase for 20th Anniversary Event Planner - Increase for 2022 sculpture placements - Update timing of financial management software project - Update transfer for amended deficit - Estimated CLFR related expenditures for 2022 Total nonrecurring expenditures 1,455, 000 0 0 0 1,000,000 2,820,419 0 (1,200, 000) 77,640 20,000 79,000 255,000 77,640 20,000 79,000 (500,000) 500,000 264,500 3,084,919 7,000,000 7,000,000 5,741,140 Total of all General Fund revenues Total of all General Fund expenditures 12, 787, 800 6,697,140 - Increase for utility portion of local street program - Transfer in street wear fee for City portion of local street program - Update transfer for amended deficit Total revenues - Increase for local street program - Increase for additional ROW maintenance work - Increase for snow plow replacement program Total expenditures 106.000.000.597.10.00.10 - Street wear fee for local street program - 2021 road wear fee in excess of estimates less 106.000.000.597.31.00.10 amounts to #101 10,000 150,000 160,000 0 271,000 271,000 2,820,419 264,500 3,084,919 685,500 1,542,267 421,000 50,000 60,500 214,500 685,500 2,013,267 275,000 0 271,000 271,000 1,600, 000 (10,481) 1,589,519 Total expenditures 260,519 Page 2 of 6 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 10 25 Public Hearing & 1st Reading\Public Hearing\2022 Amendment No 2 Detail v2 for RCA CITY OF SPOKANE VALLEY, WA 2022 Budget -Amendment #2 Line Item Detail 10/25/2022 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #301 - REET 1 Capital Projects Fund Revenues REET 1 - Taxes Expenditures Transfer out - #303 Transfer out - #314 301.301.000.318.34.00 - Estimated increase in collections Total revenues 301.000.000.597.30.00.00 - Updated construction project estimates 301.000.000.597.31.00.40 - Updated construction project estimates #302 - REET 2 Capital Projects Fund Revenues REET 2 - Taxes Expenditures Transfer out - #303 Transfer out - #309 Total expenditures 302.302.000.318.35.00 - Estimated increase in collections Total revenues 302.000.000.597.30.00.00 - Updated construction project estimates 302.000.000.597.30.00.90 - Updated construction project estimates #303 - Street Capital Projects Fund Revenues Grant Proceeds Developer Contributions Transfer in - #301 Transfer in - #302 Transfer in - #315 303.000.000.330.00.00 303.000. xxx. 367.12.01 303.000.xxx.397.30.10 303.000.xxx.397.30.20 303.000.329.397.31.50 Expenditures Pines & Mission Intersection Improveme1303.000.300.595.xx.xx.xx Barker Rd/Union Pacific Crossing 303.000.313.595.xx.xx.xx Sprague Stormwater Crossing Project 303.000.327.595.xx.xx.xx 8th Ave Sidewalk - Coleman to Park 303.000.340.595.xx.xx.xx Total expenditures - Updated construction project estimates - Updated construction project estimates - Updated construction project estimates - Updated construction project estimates - Updated construction project estimates Total revenues - 2022 Construction Costs - 2022 Construction Costs - 2022 Construction Costs - 2022 Construction Costs 1,500,000 500,000 500,000 361,780 (49,926) 0 3,322 (46,604) 1,500,000 500,000 500,000 2,000,000 311,854 3,322 2,000,000 1,113,649 (248,323) 865,326 0 196,817 196,817 7,706,322 1,164, 399 361,780 1,113,649 150,000 1,746,643 1,444, 000 0 0 (51,506) (1,422,418) 148,411 (49,926) (248, 323) (108,449) (1,680, 705) (1,171,105) (1,044,000) 100,000 434,400 Total expenditures (1,680,705) 6,283,904 1,312,810 311,854 865,326 41,551 575,538 400,000 100,000 434,400 Page 3 of 6 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 10 25 Public Hearing & 1st Reading\Public Hearing\2022 Amendment No 2 Detail v2 for RCA CITY OF SPOKANE VALLEY, WA 2022 Budget -Amendment #2 Line Item Detail 10/25/2022 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #309 - Park Capital Projects Fund Revenues Grant Proceeds Transfer in - #302 Transfer in - #312 Expenditures Balfour Park frontage improvements Balfour Park - Phase 1 Sullivan Park water line Spokane Valley River Loop Trail 309.000.xxx.330.00.00 309.000.xxx.397.31.20 309.000.xxx.397.31.20 309.000.314.595.xx.xx.xx 309.000.316.595.xx.xx.xx 309.000.328.595.xx.xx.xx 309.000.338.595.xx.xx.xx #311 - Pavement Preservation Fund Revenues Transfer in -#106 - Updated construction project estimates - Updated construction project estimates - Updated construction project estimates Total revenues - 2022 Construction Costs - 2022 Construction Costs - 2022 Construction Costs - 2022 Construction Costs Total expenditures 311.000.000.397.10.60 - 2021 road wear fee in excess of estimates less amounts to #101 Expenditures Pavement Preservation Capital Outlay 311.000.xxx.595.xx.xx.xx #312 - Capital Reserve Fund Revenues Grant Proceeds Total revenues - 2022 Construction Costs Total expenditures 126,100 0 4,522,420 (126,100) 0 196,817 196,817 (4,066,231) 456,189 (3,995,514) 0 168,006 3,507,520 (3,337,520) 441,000 (376,000) 700,000 (450,000) (3,995,514) 168,006 170,000 65,000 250,000 1,600,000 (10,481) 1,589,519 (10,481) 7,202,000 (1,775,156) 5,426,844 (1,775,156) 312.000.000.334.02.70 - RCO grant for Flora Rd park property 0 1,000,000 1,000,000 Total revenues 1,000,000 Page 4 of 6 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 10 25 Public Hearing & 1st Reading\Public Hearing\2022 Amendment No 2 Detail v2 for RCA CITY OF SPOKANE VALLEY, WA 2022 Budget -Amendment #2 Line Item Detail 10/25/2022 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #312 - Capital Reserve Fund, continued Expenditures Transfer out - #001 Transfer out - #001 Transfer out - #309 Transfer out - #309 Transfer out - #309 Transfer out - #314 Transfer out - #314 Transfer out - #314 Transfer out - #316 312.000.000.597.00.00.10 312.000.000.597.00.00.10 312.000.000.597.30.00.90 312.000.000.597.30.00.90 312.000.000.597.30.00.90 312.000.000.597.31.00.40 312.000.000.597.31.00.40 312.000.000.597.31.00.40 312.000.000.597.31.00.60 #314 - Railroad Grade Separation Projects Fund Revenues Grant Proceeds Developer Contributions Transfer in - #301 Transfer in - #312 Expenditures Barker BNSF Grade Separation Pines Rd Underpass Sullivan Rd Interchange 314.000.xxx.330.00.00 314.000.143.367.xx.xx 314.000.223.397.30.10 314.000.xxx.397.31.20 314.000.143.595.xx.xx.xx 314.000.223.595.xx.xx.xx 314.000.311.595.xx.xx.xx #315 -Transportation Impact Fees Fund Expenditures Transfer out - #303 - Update timing of police vehicle purchases - Transfer funding for sculpture placements - Balfour Park improvements - Phase 1 - Sullivan Park water line - Spokane Valley River Loop Trail - Pines Rd Underpass - Barker Rd Overpass - Sullivan Rd Interchange - Fairgrounds Building Total expenditures - Updated construction project estimates - Updated construction project estimates - Updated construction project estimates - Updated construction project estimates Total revenues - 2022 Construction Costs - 2022 Construction Costs - 2022 Construction Costs Total expenditures 315.000.000.597.30.00.30 - 2022 Construction Costs #316 - Economic Development Capital Projects Fund Revenues Transfer in - #312 Expenditures Fairgrounds Building Total expenditures 316.000.000.397.31.20 - Fairgrounds Building 316.000.xxx.595.xx.xx Total revenues - 2022 Construction Costs 1,400,000 (1,200,000) 200,000 0 64,000 64,000 3,507,520 (3,366,331) 141,189 314,900 (249,900) 65,000 700,000 (450,000) 250,000 0 178,540 178,540 724,905 (376,907) 347,998 101,385 154,667 256,052 750,000 (703,358) 46,642 (5,949,289) 1,560,290 242,924 1,803,214 308,592 (121,081) 187,511 0 3,322 3,322 826,290 (43,700) 782,590 81,465 1,307,293 (557,293) 750,000 1,366,585 633,415 2,000,000 101,385 154,667 256,052 230,789 150,000 (108,449) (108,449) 750,000 (703,358) (703,358) 750,000 (703,358) Total expenditures (703,358) 41,551 46,642 46,642 Page 5 of 6 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 10 25 Public Hearing & 1st Reading\Public Hearing\2022 Amendment No 2 Detail v2 for RCA CITY OF SPOKANE VALLEY, WA 2022 Budget -Amendment #2 Line Item Detail 10/25/2022 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #402 - Stormwater Fund Expenditures Private Stormwater Maintenance Professional Services 402.000.000.531.36.41.10 - Increase for additional ROW maintenance work 402.000.099.531.36.41.05 - Stormwater Comprehensive Plan Update #403 -Aquifer Protection Area Fund Revenues Grant Proceeds Expenditures Capital Projects Total expenditures 403.000.xxx.374.03.80 - Updated construction project estimates Total revenues 403.000.xxx.595.40.63.00 - 2022 Construction Costs #501 - ER&R Fund Revenues Vehicle Rentals -#101 - plow Total expenditures 501.000.000.348.20.00 - Increase for snow plow replacement program #632 - Passthrough Fees & Taxes Fund Revenues Passthrough Fees & Taxes Total revenues 632.000.000.389.30.xx - Updated estimates based on 2022 actuals Total revenues 1,087,995 100,000 50,000 200,000 250,000 1,137, 995 300,000 1,881,600 (730,353) 1,151,247 (730,353) 3,008,800 (2,322,828) 685,972 (2,322,828) 108,800 214,500 323,300 214,500 400,000 191,000 591,000 191,000 Expenditures Passthrough Fees & Taxes 632.000.000.589.30.xx.xx - Updated estimates based on 2022 actuals 400,000 191,000 591,000 Total expenditures 191,000 Totals Across all Funds Total revenues Total expenditures 8,839,854 (8,318,461) Page 6 of 6 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 10 25 Public Hearing & 1st Reading\Public Hearing\2022 Budget Summary for Amended Funds No 2 CITY OF SPOKANE VALLEY, WA 2022 Budget #001 - GENERAL FUND RECURRING ACTIVITY 10/25/2022 2022 As Adopted 1st Amendment 2nd Amendment As Amended Revenues Property Tax 13,199,900 0 0 13,199,900 Sales Tax 27,720,000 0 2,280,000 30,000,000 Sales Tax - Public Safety 1,276,000 0 124,000 1,400,000 Sales Tax - Criminal Justice 2,244,000 0 156,000 2,400,000 Gambling Tax and Leasehold Excise Tax 365,000 0 0 365,000 Franchise Fees/Business Registration 1,215,000 0 0 1,215,000 State Shared Revenues 1,995,500 0 0 1,995,500 Fines and Forfeitures/Public Safety 529,200 0 0 529,200 Community and Public Works 2,636,200 0 363,800 3,000,000 Recreation Program Revenues 652,400 (23,000) 0 629,400 Grant Proceeds 260,000 (160,000) 0 100,000 Miscellaneous Department Revenue 21,000 0 0 21,000 Miscellaneous & Investment Interest 288,500 0 0 288,500 Transfers in - #105 (h/m tax-CP advertising) 30,000 0 0 30,000 Total Recurring Revenues 52,432,700 (183,000) 2,923,800 55,173,500 Expenditures City Council 645,170 36,342 0 681,512 City Manager 1,466,305 (545,179) 0 921,126 City Attorney 747,890 (11,901) 75,000 810,989 Public Safety 29,804,434 0 810,000 30,614,434 Deputy City Manager 295,477 248,945 0 544,422 Finance 1,571,443 (324,463) 1,000 1,247,980 Human Resources 330,321 5,044 0 335,365 Information Technology 0 403,123 0 403,123 Facilities 400,020 0 70,000 470,020 Community & Public Works - Administration 0 302,228 0 302,228 Community & Public Works - Engineering 2,440,282 (96,096) 0 2,344,186 Community & Public Works - Building 2,631,423 (444,661) 0 2,186,762 Community & Public Works - Planning 0 839,730 0 839,730 Economic Development 1,188,268 273,594 0 1,461,862 Parks & Rec - Administration 351,018 0 0 351,018 Parks & Rec - Maintenance 950,455 0 0 950,455 Parks & Rec - Recreation 330,687 0 0 330,687 Parks & Rec - Aquatics 538,700 0 0 538,700 Parks & Rec - Senior Center 36,801 0 0 36,801 Parks & Rec - CenterPlace 970,375 0 0 970,375 General Government 1,703,713 0 0 1,703,713 Transfers out - #204 (2016 LTGO debt service) 401,400 0 0 401,400 Transfers out - #309 (park capital projects) 160,000 0 0 160,000 Transfers out - #311 (pavement preservation) 1,001,800 0 0 1,001,800 Transfers out - #502 (insurance premium) 450,000 0 0 450,000 Total Recurring Expenditures 48,415,982 686,706 956,000 50,058,688 Recurring Revenues Over (Under) Recurring Expenditures 4,016,718 (869,706) 1,967,800 5,114,812 Page 1 of 11 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 10 25 Public Hearing & 1st Reading\Public Hearing\2022 Budget Summary for Amended Funds No 2 CITY OF SPOKANE VALLEY, WA 2022 Budget #001 - GENERAL FUND - continued NONRECURRING ACTIVITY 10/25/2022 2022 As Adopted 1st Amendment 2nd Amendment As Amended Revenues Grant Proceeds 0 0 11,000,000 11,000,000 Transfers in - #312 (police vehicle replacements) 1,400,000 0 (1,200,000) 200,000 Transfers in - #312 (City Hall repair costs) 0 700,000 0 700,000 Transfers in - #312 (sculpture installation) 0 0 64,000 64,000 Total Nonrecurring Revenues 1,400,000 700,000 9,864,000 11,964,000 Expenditures General Government - IT capital replacements 136,000 0 0 136,000 City Manager (office furniture for Project Manager en 5,000 0 0 5,000 City Attorney (office furniture for new Paralegal) 0 0 0 0 Public Safety (2 radar trailers) 24,000 0 0 24,000 Public Safety (vehicle for homeless services officer) 55,000 0 0 55,000 Public Safety (replace carpet at Precinct) 25,000 0 0 25,000 Public Safety (repaint Precinct exterior) 50,000 0 0 50,000 Public Safety (tree & debris removal from back lot) 8,000 0 0 8,000 Public Safety (police vehicle replacements) 1,400,000 0 (1,200,000) 200,000 Public Safety (Access/fencing White Elephant) 0 0 0 0 Public Safety (Install Precinct gutters) 0 0 0 0 Public Safety (Install security cameras at Precinct) 0 0 0 0 Facilities (3rd floor office & furniture) 0 0 77,640 77,640 Econ Dev (20th Anniversary event planner) 0 0 20,000 20,000 Parks & Rec (repaint portico at CenterPlace) 12,000 0 0 12,000 Parks & Rec (replace carpet at CenterPlace) 26,700 0 0 26,700 Parks & Rec (repair plumbing systems at pools) 30,000 0 0 30,000 Parks & Rec (replace CenterPlace flooring) 0 0 0 0 Parks & Rec (CenterPlace lobby improvements) 0 0 0 0 Parks & Rec (sculpture installation) 0 0 79,000 79,000 Financial Software Capital Costs 1,000,000 0 (500,000) 500,000 City Hall Repairs 0 700,000 0 700,000 CLFR Project Expenditures 0 0 7,000,000 7,000,000 Transfers out - #101 (Street Fund operations) 2,820,419 0 264,500 3,084,919 Transfers out - #122 (replenish reserve) 0 89,805 0 89,805 Transfers out - #312 ('20 fund bal >50%) 0 3,593,000 0 3,593,000 Transfers out - #501 (vehicle for Code Enf Supervis( 40,000 0 0 40,000 Total Nonrecurring Expenditures 5,632,119 4,382,805 5,741,140 15,756,064 Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance Fund balance as a percent of recurring expenditures (4,232,119) (3,682,805) 4,122,860 (3,792,064) (215,401) (4,552,511) 6,090,660 1,322,748 36,236,947 36,236,947 36,021,546 37,559,695 74.40% 75.03% Page 2 of 11 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 10 25 Public Hearing & 1st Reading\Public Hearing\2022 Budget Summary for Amended Funds No 2 CITY OF SPOKANE VALLEY, WA 2022 Budget SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Revenues Utility Tax Motor Vehicle Fuel (Gas) Tax Multimodal Transportation Revenue Right -of -Way Maintenance Fee Investment Interest Miscellaneous Transfers in - #106 10/25/2022 2022 As Adopted 1st Amendment 2nd Amendment As Amended 932,000 0 0 932,000 1,896,000 0 0 1,896,000 130,200 0 0 130,200 85,000 0 0 85,000 500 0 0 500 10,000 0 150,000 160,000 0 0 271,000 271,000 Total Recurring Revenues 3,053,700 0 421,000 3,474,700 Expenditures Wages / Benefits / Payroll Taxes 1,128,523 0 0 1,128,523 Supplies 176,700 0 0 176,700 Services & Charges 2,698,644 0 471,000 3,169,644 Snow Operations 890,502 0 0 890,502 Intergovernmental Payments 909,000 0 0 909,000 Vehicle rentals - #501 (non -plow vehicle rental) 10,250 0 0 10,250 Vehicle rentals - #501 (plow replace.) 60,500 0 214,500 275,000 Total Recurring Expenditures 5,874,119 0 685,500 6,559,619 Recurring Revenues Over (Under) Recurring Expenditures NONRECURRING ACTIVITY Revenues Transfers in - #001 (2,820,419) 0 (264,500) (3,084,919) 2,820,419 0 264,500 3,084,919 Total Nonrecurring Revenues 2,820,419 0 264,500 3,084,919 Expenditures Streetlight Replacement Program 35,500 0 0 35,500 Generator for Maintenance Shop (1/2 cost to #402, 50,000 0 0 50,000 Bridge Replacement Program 0 0 0 0 Transfers out - #501 (additional dump bed truck) 80,000 0 0 80,000 Signal Maintenance Equipment 0 0 0 0 Transfers out - #501 (truck for Signal Technician) 0 0 0 0 Total Nonrecurring Expenditures 165,500 0 0 165,500 Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning fund balance Ending fund balance 2,654,919 0 264,500 2,919,419 (165,500) 1,156,301 0 0 (165,500) 1,156,301 990,801 990,801 Page 3 of 11 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 10 25 Public Hearing & 1st Reading\Public Hearing\2022 Budget Summary for Amended Funds No 2 CITY OF SPOKANE VALLEY, WA 2022 Budget SPECIAL REVENUE FUNDS - continued #106 - SOLID WASTE FUND Revenues Solid Waste Administrative Fee Solid Waste Road Wear Fee Investment Interest Total revenues 10/25/2022 2022 As Adopted 1st Amendment 2nd Amendment As Amended 225,000 1,600,000 7,000 0 0 0 0 225,000 0 1,600,000 0 7,000 1,832,000 0 0 1,832,000 Expenditures Education/Contract Admin 232,000 0 0 232,000 Transfers out - #101 0 0 271,000 271,000 Transfers out - #311 1,600,000 0 (10,481) 1,589,519 Total expenditures 1,832,000 0 260,519 2,092,519 Revenues over (under) expenditures 0 (260,519) Beginning fund balance 1,140,119 1,140,119 Ending fund balance 1,140,119 879,600 Page 4 of 11 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 10 25 Public Hearing & 1st Reading\Public Hearing\2022 Budget Summary for Amended Funds No 2 CITY OF SPOKANE VALLEY, WA 2022 Budget CAPITAL PROJECTS FUNDS 10/25/2022 2022 As Adopted 1st Amendment 2nd Amendment As Amended #301 - REET 1 CAPITAL PROJECTS FUND Revenues REET 1 - Taxes 1,500,000 Investment Interest 2,000 Total revenues 0 500,000 2,000,000 0 0 2,000 1,502,000 0 500,000 2,002,000 Expenditures Transfers out - #204 81,100 0 0 81,100 Transfers out - #303 361,780 0 (49,926) 311,854 Transfers out - #311 (pavement preservation) 914,900 0 0 914,900 Transfers out - #314 0 0 3,322 3,322 Total expenditures 1,357,780 0 (46,604) 1,311,176 Revenues over (under) expenditures 144,220 690,824 Beginning fund balance 3,958,748 3,958,748 Ending fund balance 4,102,968 4,649,572 #302 - REET 2 CAPITAL PROJECTS FUND Revenues REET 2 - Taxes 1,500,000 0 500,000 2,000,000 Investment Interest 5,000 0 0 5,000 Total revenues 1,505,000 0 500,000 2,005,000 Expenditures Transfers out - #204 81,100 0 0 81,100 Transfers out - #303 1,113,649 0 (248,323) 865,326 Transfers out - #309 0 0 196,817 196,817 Transfers out - #311 (pavement preservation) 914,900 0 0 914,900 Transfers out - #314 0 0 0 0 Total expenditures 2,109,649 0 (51,506) 2,058,143 Revenues over (under) expenditures (604,649) (53,143) Beginning fund balance 5,230,856 5,230,856 Ending fund balance 4,626,207 5,177,713 Page 5 of 11 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 10 25 Public Hearing & 1st Reading\Public Hearing\2022 Budget Summary for Amended Funds No 2 CITY OF SPOKANE VALLEY, WA 2022 Budget CAPITAL PROJECTS FUNDS - continued 10/25/2022 2022 As Adopted 1st Amendment 2nd Amendment As Amended #303 - STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 6,956,322 750,000 (1,422,418) 6,283,904 Developer 1,164,399 0 148,411 1,312,810 Transfers in - #301 361,780 0 (49,926) 311,854 Transfers in - #302 1,113,649 0 (248,323) 865,326 Transfers in - #312 225,000 0 0 225,000 Transfers in - #315 150,000 0 (108,449) 41,551 Total revenues 9,971,150 750,000 (1,680,705) 9,040,445 Expenditures 205 Sprague/Barker Intersections Improvement 1,871,500 0 0 1,871,500 249 Sullivan/Wellesley Intersection 1,903,176 0 0 1,903,176 293 2018 CSS Citywide Reflective Signal BP 8,250 0 0 8,250 294 Citywide Reflective Signal Post Panels 3,575 0 0 3,575 299 Argonne Rd Concrete Pvmt Indiana to Mont 130,017 0 0 130,017 300 Pines and Mission Intersection Improvement 1,746,643 0 (1,171,105) 575,538 313 Barker Rd/Union Pacific Crossing 1,444,000 0 (1,044,000) 400,000 318 Wilbur Sidewalk - Boone to Mission 572,909 0 0 572,909 320 Sullivan Preservation - Sprague to 8th 412,000 0 0 412,000 326 2020 Citywide Retroreflective Post Plates 142,880 0 0 142,880 327 Sprague Stormwater & Crossing Project 0 0 100,000 100,000 329 Barker Road Imp- City Limits to Appleway 250,000 0 0 250,000 335 Mission Ave over Evergreen Deck Repair 261,200 0 0 261,200 340 8th Ave Sidewalk - Coleman to Park 0 0 434,400 434,400 342 School zone beacons 225,000 0 0 225,000 343 Buckeye Ave Sewer Extenstion 0 750,000 0 750,000 Contingency 1,000,000 0 0 1,000,000 Total expenditures 9,971,150 750,000 (1,680,705) 9,040,445 Revenues over (under) expenditures 0 0 Beginning fund balance 1,192,615 1,192,615 Ending fund balance 1,192,615 1,192,615 Note: Work performed for pavement preservation projects out of the Street Capital Projects Fund is for items such as sidewalk upgrades that the were bid with the pavement preservation work. Page 6 of 11 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 10 25 Public Hearing & 1st Reading\Public Hearing\2022 Budget Summary for Amended Funds No 2 CITY OF SPOKANE VALLEY, WA 2022 Budget CAPITAL PROJECTS FUNDS - continued #309 - PARK CAPITAL PROJECTS FUND Revenues Grant Proceeds Transfers in - #001 Transfers in - #302 Transfers in - #312 Total revenues 10/25/2022 2022 As Adopted 1st Amendment 2nd Amendment As Amended 126,100 160,000 0 4,522,420 0 (126,100) 0 0 0 160,000 0 196,817 196,817 0 (4,066,231) 456,189 4,808,520 0 (3,995,514) 813,006 Expenditures 314 Balfour Park frontage improvements 0 0 168,006 168,006 316 Balfour Park improvements Phase 1 3,507,520 0 (3,337,520) 170,000 328 Sullivan Park water line 441,000 0 (376,000) 65,000 338 Spokane Valley River Loop Trail 700,000 0 (450,000) 250,000 Replace pond liner at Mirabeau 80,000 0 0 80,000 Total expenditures 4,728,520 0 (3,995,514) 733,006 Revenues over (under) expenditures 80,000 80,000 Beginning fund balance 18,255 18,255 Ending fund balance 98,255 98,255 #311 - PAVEMENT PRESERVATION Revenues Transfers in - #001 1,001,800 0 0 1,001,800 Transfers in - #106 1,600,000 0 (10,481) 1,589,519 Transfers in - #301 914,900 0 0 914,900 Transfers in - #302 914,900 0 0 914,900 Grant Proceeds 1,029,000 0 0 1,029,000 Total revenues 5,460,600 0 (10,481) 5,450,119 Expenditures Pavement preservation 7,202,000 0 (1,775,156) 5,426,844 Pre -project GeoTech 50,000 0 0 50,000 Total expenditures 7,252,000 0 (1,775,156) 5,476,844 Revenues over (under) expenditures (1,791,400) (26,725) Beginning fund balance 5,544,088 5,544,088 Ending fund balance 3,752,688 5,517,363 Page 7 of 11 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 10 25 Public Hearing & 1st Reading\Public Hearing\2022 Budget Summary for Amended Funds No 2 CITY OF SPOKANE VALLEY, WA 2022 Budget CAPITAL PROJECTS FUNDS - continued #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 ('19 fund bal >50%) Grant Proceeds Investment Interest Total revenues Expenditures Transfers Transfers Transfers Transfers Transfers Transfers Transfers Transfers Transfers Transfers Transfers 10/25/2022 2022 As Adopted 1st Amendment 2nd Amendment As Amended 0 0 10,000 3,593,000 0 0 0 1,000,000 0 3,593,000 1,000,000 10,000 10,000 3,593,000 1,000,000 4,603,000 out - #001 (police vehicle replacements) out - #001 (City Hall repair costs) out - #001 (sculpture installation) out - #303 (school zone beacons) out - #309 (Balfour Park Improvements Pt out - #309 (Sullivan Park water line) out - #309 (Spokane Valley River Loop Tr out - #314 (Barker Rd Overpass) out - #314 (Pines Rd Underpass) out - #314 (Sullivan Rd Interchange) out - #316 (Fairgrounds Building) WSDOT Sullivan Park Property Acquisition Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 1,400,000 0 0 225,000 3,507,520 314,900 700,000 724,905 0 101,385 750,000 0 0 700,000 0 0 0 0 0 0 0 0 0 759,600 (1,200,000) 0 64,000 0 (3,366,331) (249,900) (450,000) (376,907) 178,540 154,667 (703,358) 0 200,000 700,000 64,000 225,000 141,189 65,000 250,000 347,998 178,540 256,052 46,642 759,600 7,723,710 1,459,600 (5,949,289) 3,234,021 (7,713,710) 1,368,979 14,522,386 14,522,386 6,808,676 #314 - RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Grant Proceeds Developer Contributions Transfers in #301 Transfers in #302 Transfers in #312 Total revenues Expenditures 143 Barker BNSF Grade Separation 223 Pines Rd Underpass 311 Sullivan Rd Interchange Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 1,560,290 308,592 0 0 826,290 0 242,924 0 (121,081) 0 3,322 0 0 0 (43,700) 15,891,365 1,803,214 187,511 3,322 0 782,590 2,695,172 0 81,465 2,776,637 1,307,293 1,366,585 101,385 0 (557,293) 750,000 0 633,415 2,000,000 0 154,667 256,052 2,775,263 (80,091) 589,792 0 230,789 3,006,052 (229,415) 589,792 509,701 360,377 Page 8 of 11 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 10 25 Public Hearing & 1st Reading\Public Hearing\2022 Budget Summary for Amended Funds No 2 CITY OF SPOKANE VALLEY, WA 2022 Budget CAPITAL PROJECTS FUNDS - continued #315 - TRANSPORTATION IMPACT FEES FUND Revenues Transportation Impact Fees Total revenues Expenditures Transfers out - #303 Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 10/25/2022 2022 As Adopted 1st Amendment 2nd Amendment As Amended 200,000 0 0 200,000 200,000 0 0 200,000 150,000 0 (108,449) 41,551 150,000 0 (108,449) 41,551 50,000 158,449 294,607 294,607 344,607 453,056 #316 - ECONOMIC DEVELOPMENT CAPITAL PROJECTS FUND Revenues Transfer in - #312 (fairgrounds building) 750,000 0 (703,358) 46,642 Total revenues 750,000 Expenditures Fairgrounds Building Total expenditures 0 (703,358) 46,642 750,000 0 (703,358) 46,642 750,000 0 (703,358) 46,642 Revenues over (under) expenditures 0 0 Beginning fund balance 0 0 Ending fund balance 0 0 Page 9 of 11 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 10 25 Public Hearing & 1st Reading\Public Hearing\2022 Budget Summary for Amended Funds No 2 CITY OF SPOKANE VALLEY, WA 2022 Budget ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest 10/25/2022 2022 As Adopted 1st Amendment 2nd Amendment As Amended 1,910,000 2,000 0 0 0 1,910,000 0 2,000 Total Recurring Revenues 1,912,000 0 0 1,912,000 Expenditures Wages / Benefits / Payroll Taxes 560,631 0 0 560,631 Supplies 18,150 0 0 18,150 Services & Charges 1,248,395 0 50,000 1,298,395 Intergovernmental Payments 45,000 0 0 45,000 Vehicle rentals - #501 6,750 0 0 6,750 Total Recurring Expenditures 1,878,926 0 50,000 1,928,926 Recurring Revenues Over (Under) Recurring Expenditures 33,074 0 (50,000) (16,926) NONRECURRING ACTIVITY Revenues Grant Proceeds Total Nonrecurring Revenues 0 0 0 0 0 0 0 0 Expenditures Capital - various projects 315,000 0 0 315,000 Watershed studies 100,000 0 0 100,000 Stormwater comprehensive plan update 100,000 0 200,000 300,000 Generator for Maintenance Shop (1/2 cost to #101 50,000 0 0 50,000 Total Nonrecurring Expenditures 565,000 0 200,000 765,000 Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning working capital Ending working capital (565,000) 0 (200,000) (765,000) (531,926) 2,401,719 0 (250,000) (781,926) 2,401,719 1,869,793 1,619,793 Page 10 of 11 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 10 25 Public Hearing & 1st Reading\Public Hearing\2022 Budget Summary for Amended Funds No 2 CITY OF SPOKANE VALLEY, WA 2022 Budget ENTERPRISE FUNDS - continued #403 - AQUIFER PROTECTION AREA Revenues Spokane County Grant Proceeds Investment Interest Total revenues 10/25/2022 2022 As Adopted 1st Amendment 2nd Amendment As Amended 460,000 1,881,600 1,900 0 0 460,000 0 (730,353) 1,151,247 0 0 1,900 2,343,500 0 (730,353) 1,613,147 Expenditures Capital - various projects 3,008,800 0 (2,322,828) 685,972 Effectiveness study 55,000 0 0 55,000 Total expenditures 3,063,800 0 (2,322,828) 740,972 Revenues over (under) expenditures Beginning working capital Ending working capital INTERNAL SERVICE FUNDS (720,300) 872,175 1,119,839 1,119,839 399,539 1,992,014 #501 - ER&R FUND Revenues Vehicle rentals - #001 31,300 0 0 31,300 Vehicle rentals - #101 10,250 0 0 10,250 Vehicle rentals - #101 (plow replace.) 60,500 0 214,500 275,000 Vehicle rentals - #402 6,750 0 0 6,750 Transfers in - #001 (Code Enforcement Vehicle) 40,000 0 0 40,000 Transfers in - #101 (Additional dump bed truck) 80,000 0 0 80,000 Investment Interest 1,200 0 0 1,200 Total revenues 230,000 0 214,500 444,500 Expenditures Small tools & minor equipment 10,000 0 0 10,000 Vehicle purchases 262,500 0 0 262,500 Snow plow purchase 250,000 0 0 250,000 Total expenditures 522,500 0 0 522,500 Revenues over (under) expenditures (292,500) (78,000) Beginning working capital 1,425,472 1,425,472 Ending working capital 1,132,972 1,347,472 FIDUCIARY FUNDS #632 - PASSTHROUGH FEES & TAXES FUND Revenues Fees & taxes collected for other governments Total revenues Expenditures Fees & taxes remitted to other governments Total expenditures 400,000 0 191,000 591,000 400,000 0 191,000 591,000 400,000 0 191,000 591,000 400,000 0 191,000 591,000 Revenues over (under) expenditures 0 Beginning fund balance 0 Ending fund balance 0 0 0 0 Page 11 of 11 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 25, 2022 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First reading of proposed Ordinance #22-022 which amends the 2022 Budget. GOVERNING LEGISLATION: In order for the City to amend an adopted budget, State law requires the Council to approve an ordinance that appropriates additional funds. PREVIOUS COUNCIL ACTION TAKEN: The Council last took formal action on the 2022 Budget when it was amended on May 31, 2022. On October 11, 2022, an Administrative Report was delivered to Council regarding the need for a budget amendment. Finally, earlier this evening a public hearing was held on this topic. BACKGROUND: Since the amendment of the 2022 Budget on May 31, 2022, a number of events have transpired in the normal course of operations that necessitate a second 2022 Budget amendment. There have been two changes since the administrative report on October 11tn • Amounts were adjusted in nonrecurring expenditures for the purchase of police vehicles in the General Fund to reflect estimated costs of $200,000 in 2022 with the remaining $1,200,000 occurring in 2023. The corresponding transfer from the Capital Reserve Fund #312 was adjusted to match. • In the General Fund, nonrecurring revenues and expenditures were adjusted to reflect estimated amounts for the City's Coronavirus Local Fiscal Recovery Fund (CLFR) allocation. Nonrecurring grant proceeds were increased by $11,000,000 and nonrecurring expenditures were increased by $7,000,000. Proposed amendment items include: #001 - General Fund The total of both recurring and nonrecurring revenues reflects an increase of $12,787,800, which is comprised of: • $2,560,000 increase in sales taxes based on year-to-date collections for 2022. • $363,800 increase in permit revenues based on year-to-date collections for 2022. • $11,000,000 increase for estimated CLFR grant revenues. The revenues include the City's revenue replacement amounts in their entirety which causes the revenues to exceed the estimated expenditures. • $1,200,000 decrease in transfers in from the Capital Reserve Fund #312 related to an update in the timing of the police vehicle purchases for 2022. The City was notified that the vehicles would not be available until 2023. • $64,000 increase in transfers in from the Capital Reserve Fund #312 for sculpture installation costs. This amount was earmarked for this purpose by Council at the August 24, 2021, meeting. 1 An increase of $6,697,140 in appropriations (expenditures) comprised of: • $75,000 increase in outside legal service costs in the City Attorney Department. This increase is related to significant increase in complex land use issues requiring outside expertise as well as an increase in code enforcement activity, litigation related to railroad crossing issues, and land -use appeals for project in Liberty Lake. Also, the Painted Hills proposal is anticipated to cause additional costs through then end of the year. • $810,000 increase spread across the various public safety contracts. For Detention Services, District Court, Public Defender, Prosecutor, and Pretrial Services, the City's usage increased significantly due to: o The Blake Decision of the Washington Supreme Court eliminated most felony drug possession charges. Felony charges are a County responsibility. The elimination of these cases reduced the County's share of cases and increased Spokane Valley's share. o State Patrol experienced a significant reduction of force due to vaccination requirements for state employees. This had the effect of greatly reducing the number of State Patrol cases which caused Spokane Valley's share of cases to increase substantially. Emergency Management costs are projected to increase due to Spokane Valley experiencing a large population growth in comparison to other jurisdictions. Law Enforcement costs are projected to increase for the following reasons: • Higher fuel costs • Impacts of the new Collective Bargaining Agreement • A large number of fatality collisions that greatly increased traffic investigation costs • Increased number of SWAT callouts • All position spots filled including 10 pool positions • $1,000 increase in office supply costs for the Finance Department related to having an unexpected replacement of a scanner. • $70,000 increase related to unbudgeted costs for the White Elephant building that was purchased by the City. These costs include evaluating the building and performing necessary repairs or demolition. • $1,200,000 decrease related to an update in the timing of the police vehicle purchases for 2022. The City was notified that the vehicles would not be available until 2023. • $77,640 increase for construction of an office on the 3rd floor of City Hall for the Legislative Coordinator position as well as furniture for the office. • $20,000 in professional services in the Economic Development Department for a contract for an event planner for the City's 20th anniversary. This was presented as a supplemental budget request at the 2023 Budget Workshop on June 14, 2022, for $50,000. However, planning for the 20th anniversary needs to begin in 2022 so $20,000 is included in 2022 and the remaining $30,000 is included in the proposed 2023 Budget. • $79,000 for sculpture installation costs in 2022. This is being funded partially by a $64,000 transfer in from the Capital Reserve Fund #312 (see above under revenues). • $500,000 decrease in capital software costs related to the replacements of the City's financial management software. The 2022 Budget included $1,000,000 for this purpose. However, the timing of the project will actually occur primarily in 2023 and into 2024. This amendment spreads the $1,000,000 budgeted forward into the appropriate time period. • $264,500 increase in transfers out to the Street O&M Fund #101. This is to cover the increase in the deficit in recurring activity due to proposed 2022 amendment items. • $7,000,000 increase for estimated CLFR expenditures in 2022. 2 #101 — Street O&M Fund Increase revenues by $685,500 including: • $150,000 increase reflecting the utility company contributions toward a local street program that was approved as an amendment to the Poe Asphalt Paving contract that was approved by Council at the September 13, 2022, meeting. • $271,000 increase in transfers in of street wear fees from the Solid Waste Fund #106 for the local street program that was approved as an amendment to the Poe Asphalt Paving contract that was approved by Council at the September 13, 2022, meeting. • $264,500 increase in transfers in from the General Fund #001. This is to cover the increase in the deficit in recurring activity due to proposed 2022 amendment items. Increase expenditures by $685,500 including: • $421,000 increase in contract street maintenance for the local street program that was approved as an amendment to the Poe Asphalt Paving contract that was approved by Council at the September 13, 2022, meeting. • $50,000 increase in contract street maintenance for increased right of way maintenance costs experienced in 2022. The total of this cost is $100,000 and it is split 50% each to the Street O&M Fund #101 and the Stormwater Fund #402. • $214,500 increase in vehicle rental costs. This increase is related to the new snow plow replacement program and the issues seen with the timing of snow plow orders that was discussed by Council at the August 23, 2022, meeting. #106 — Solid Waste Fund Increase expenditures by $260,519. This reflects $271,000 in transfers out to the Street O&M Fund #101 related to the local streets program. It also reflects a decrease in transfers out to the Pavement Preservation Fund #311 by $10,481 due to 2021 receipts of the road wear administration fee related to the Waste Management collection contract exceeding previous estimates by $260,519 less the $271,000 transfer to Fund #101. #301 — REET 1 Capital Projects Fund Real Estate Excise Tax (REET) revenue is increased by $500,000 based on revised revenue projections. Decrease expenditures by $46,604 due to changes in the expected transfers out to the Street Capital Projects Fund #303 and the Railroad Grade Separation Projects Fund #314 to reflect current estimates. See further explanations below. #302 — REET 2 Capital Projects Fund Real Estate Excise Tax (REET) revenue is increased by $500,000 based on revised revenue projections. Decrease expenditures by $51,506 due to changes in the expected transfers out to the Street Capital Projects Fund #303 and the Parks Capital Projects Fund #309 to reflect current estimates. See further explanations below. #303 — Street Capital Projects Fund Revenues and expenditures are proposed to decrease by $1,680,705 to reflect current estimates on various projects. • The Pines and Mission Intersection Improvement project is being decreased by $1,171,105 due to the updated timing of the project. 3 • The Barker Rd/Union Pacific Crossing project is being decreased by $1,044,000 due to the updated timing of the project. • The Sprague Stormwater Crossing Project is being increased by $100,000 due to the updated timing of the project. • The 8th Ave Sidewalk — Coleman to Park project is being increased by $434,400 due to the updated timing of the project. #309 — Park Capital Proiects Fund This fund is being amended to reflect current estimates on several projects. Revenues are decreased by $3,995,514. This is primarily due to a decrease in transfers in from the Capital Reserve Fund #312 related to the Balfour Park — Phase 1 project, the Sullivan Park water line project, and the Spokane Valley River Loop Trail project updated timing. Expenditures decrease by $3,995,514, including: • An increase of $168,006 for residual costs on the Balfour Park frontage improvements to close out the project. • A decrease of $3,337,520 on Balfour Park — Phase 1 reflecting a changing of the timing on the project • A decrease of $376,000 on the Sullivan Park water line reflecting a changing of the timing on the project. • A decrease of $450,000 on the Spokane Valley River Loop Trail reflecting a changing of the timing on the project #311 — Pavement Preservation Fund Decrease transfers in from the Solid Waste Fund #106 by $10,481. See explanation above under Fund #106. Decrease expenditures by $1,775,156 to reflect current estimates and timing on several projects including the Sullivan Preservation project from Sprague to 8th. #312 — Capital Reserve Fund Revenues increase by $1,000,000 for grant proceeds from the RCO grant received for the Flora Rd park property. This grant is partially reimbursing Fund #312 for the cost of this purchase. Decrease expenditures/appropriations by $5,949,289 include: • Decrease of $1,200,000 in transfers to the General Fund #001 related to an update in the timing of the police vehicle purchases for 2022. The City was notified that the vehicles would not be available until 2023. • Increase of $64,000 in transfers out to the General Fund #001 for sculpture installation costs. This amount was earmarked for this purpose by Council at the August 24, 2021, meeting. • Decreases of $4,066,231 in transfers out to the Parks Capital Project Fund #309 for the Balfour Park — Phase 1, the Sullivan Park water line, and the Spokane Valley River Loop Trail projects. See above under Fund #309. • Decreases of $43,700 in transfers out to the Railroad Grade Separation Projects Fund #314 for the Barker Rd overpass, the Pines Rd underpass, and the Sullivan Rd interchange. • Decrease of $703,358 for the Economic Development Capital Projects Fund #316 due to the Expo Center expansion project being put on hold. 4 #314 — Railroad Grade Separation Proiects Fund Revenues increase by $81,465, comprised of: • Increase of $242,924 in grant proceeds to reflect current estimates on the grade separation projects. • Decrease of $121,081 in developer contributions for the Barker Road grade separation project. • Increase of $3,322 in transfers in from the REET 1 Capital Projects Fund #301 for the Pines Road grade separation project. • Decrease of $43,700 in transfers in from the Capital Reserve Fund #312 for the Barker Road grade separation project, the Pines Road grade separation project, and the Sullivan Road interchange. Expenditures increase by $230,789, comprised of: • Decrease of $557,293 due to updated estimates for the Barker Road grade separation project. • Increase of $633,415 due to updated estimates for the Pines Road grade separation project. • Increase of $154,667 for preliminary engineering for the Sullivan Road interchange project. #315 — Transportation Impact Fees Fund • Expenditures decrease by $108,449 in transfers out to the Street Capital Projects Fund #303 due to updated estimates on eligible projects. #316 — Economic Development Capital Proiects Fund • Revenues and expenditures decrease by $703,358 to reflect that the Expo Center expansion project was put on hold. #402 — Stormwater Fund Expenditures increase by $250,000 which includes: • $50,000 increase in private stormwater maintenance for increased right of way maintenance costs experienced in 2022. The total of this cost is $100,000 and it is split 50% each to the Street O&M Fund #101 and the Stormwater Fund #402. • $200,000 reflecting updated contract costs for the Stormwater Comprehensive Plan update. #403 — Aquifer Protection Area Fund Revenues decrease by $730,353 in grant proceeds related to updated estimates on construction projects. Expenditures decrease by $2,322,828 due to updated estimates on construction projects. The decrease is primarily related to Sprague Ave Stormwater project being delayed due to new estimated project costs being higher than expected. #501 — Equipment Rental and Replacement Fund Revenues increase by $214,500 related to the new snow plow replacement program and the issues seen with the timing of snow plow orders that was discussed by Council at the August 23, 2022, meeting. #632 — Passthrough Fees & Taxes Fund Revenues and expenditures increase $191,000 in estimated passthrough fees and taxes that will be collected on behalf of the State and County based on actual 2022 collections. 5 The 2022 Budget amendment reflects the changes noted above and will affect 16 funds resulting in total revenue increases of $8,839,854 and expenditure decreases of $8,318,461. Revenue Expenditure Fund Fund Increase Increase No. Name (Decrease) (Decrease) 001 General Fund 12,787,800 6,697,140 101 Street O&M Fund 685,500 685,500 106 Solid Waste Fund 0 260,519 301 REET 1 Capital Projects Fund 500,000 (46,604) 302 REET 2 Capital Projects Fund 500,000 (51,506) 303 Street Capital Projects Fund (1,680,705) (1,680,705) 309 Parks Capital Projects Fund (3,995,514) (3,995,514) 311 Pavement Preservation Fund (10,481) (1,775,156) 312 Capital Reserve Fund 1,000,000 (5,949,289) 314 Railroad Grade Separation Fund 81,465 230,789 315 Tranportation Impact Fees Fund 0 (108,449) 316 Economic Development Capital Projects Fund (703,358) (703,358) 402 Stormwater Fund 0 250,000 403 Aquifer Protection Area Fund (730,353) (2,322,828) 501 Equipment Rental & Replacement Fund 214,500 0 632 Passthrough Fees & Taxes Fund 191,000 191,000 8,839,854 (8,318,461) OPTIONS: Options are to accept the proposed amendments in whole or in -part. RECOMMENDED ACTION OR MOTION: Move to advance Ordinance #22-022 amending the 2022 Budget to a second reading. BUDGET/FINANCIAL IMPACTS: This action amends the estimated revenues and appropriations for the 2022 Budget that was adopted on November 9, 2021, and amended on May 31, 2022. There are adequate funds available to pay for these amendments. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Draft Ordinance #22-022 6 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 22-022 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING ORDINANCE 21-018, WHICH ADOPTED A BUDGET FOR THE PERIOD JANUARY 1, 2022 THROUGH DECEMBER 31, 2022, AS SUBSEQUENTLY AMENDED BY ORDINANCE 22-008; AND OTHER MATTERS RELATED THERETO. WHEREAS, the City Council approved Ordinance 21-018 on November 9, 2021, which adopted the 2022 annual budget; and WHEREAS, the City Council approved Ordinance 22-008 on May 31, 2022, which amended the 2022 annual budget, and WHEREAS, subsequent to the November 9, 2021 adoption and May 31, 2022 amendment of the 2022 annual budget, it has become necessary to make changes by adding new revenue, appropriations, amendments, and transferring funds in order to properly perform City functions, services and activities; and WHEREAS, the budget changes set forth in this Ordinance could not have been reasonably anticipated or known when the 2022 annual budget was passed by the City Council; and WHEREAS, the City Council has determined that the best interests of the City are served by amending the 2022 budget to reflect unanticipated revenue, expenditures, transfers, and appropriating the same as set forth herein. NOW THEREFORE, the City Council of the City of Spokane Valley, Washington do ordain as follows: Section 1. Amended Revenues and Appropriations. Ordinance No. 21-018 adopted a budget for the twelve months beginning January 1, 2022 and ending December 31, 2022, and Ordinance 22-008 amended the budget for the same period. Each item, revenue, appropriation, and fund contained in Section 1 of Ordinance 21-018, as subsequently amended by Ordinance 22-008, is hereby further amended as set forth in Attachment A to this Ordinance, which is incorporated herein. Section 2. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 3. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. Passed by the City Council of the City of Spokane Valley this day of November 2022. ATTEST: Christine Bainbridge, City Clerk Approved as to form: Office of the City Attorney Pam Haley, Mayor Date of Publication: Effective Date: Ordinance 22-022 amending the 2022 budget Page 1 of 2 ATTACHMENT A Sources Uses Fund No. Annual Appropriation Funds Beginning Fund Balance Revenues Total Sources Appropriations Estimated Ending Fund Balance Adopted via Ord. 21-018 Amended via Ord. 22-008 Amended via Ord. 22-022 Total Revenues Adopted via Ord. 21-018 Amended via Ord. 22-008 Amended via Ord. 22-022 Total Appropriations 001 General 44,206,845 53,832,700 517,000 12,787,800 67,137,500 111,344,345 54,048,101 5,069,511 6,697,140 65,814,752 45,529,593 101 Street O&M 1,156,301 5,874,119 0 685,500 6,559,619 7,715,920 6,039,619 0 685,500 6,725,119 990,801 103 Paths & Trails 29,558 8,100 0 0 8,100 37,658 0 0 0 0 37,658 104 Hotel/Motel Tax - Tourism Facilities 4,672,194 402,500 273,000 0 675,500 5,347,694 0 0 0 0 5,347,694 105 Hotel/Motel Tax 165,000 601,000 0 0 601,000 766,000 601,000 0 0 601,000 165,000 106 Solid Waste 1,140,119 1,832,000 0 0 1,832,000 2,972,119 1,832,000 0 260,519 2,092,519 879,600 107 PEG 165,895 79,000 0 0 79,000 244,895 73,000 0 0 73,000 171,895 108 Affordable & Supportive Housing Sal 367,327 193,000 0 0 193,000 560,327 0 0 0 0 560,327 120 CenterPlace Operating Reserve 300,000 0 0 0 0 300,000 0 0 0 0 300,000 121 Service Level Stabilization 5,500,000 0 0 0 0 5,500,000 0 0 0 0 5,500,000 122 Winter Weather Reserve 434,887 800 89,805 0 90,605 525,492 500,000 0 0 500,000 25,492 204 Debt Service LTGO 03 0 1,064,800 0 0 1,064,800 1,064,800 1,064,800 0 0 1,064,800 0 301 Capital Projects 3,958,748 1,502,000 0 500,000 2,002,000 5,960,748 1,357,780 0 (46,604) 1,311,176 4,649,572 302 Special Capital Projects 5,230,856 1,505,000 0 500,000 2,005,000 7,235,856 2,109,649 0 (51,506) 2,058,143 5,177,713 303 Street Capital Projects 1,192,615 9,971,150 750,000 (1,680,705) 9,040,445 10,233,060 9,971,150 750,000 (1,680,705) 9,040,445 1,192,615 309 Parks Capital Projects 18,255 4,808,520 0 (3,995,514) 813,006 831,261 4,728,520 0 (3,995,514) 733,006 98,255 310 Civic Facilities Capital Projects 840,056 1,300 0 0 1,300 841,356 0 560,000 0 560,000 281,356 311 Pavement Preservation 5,544,088 5,460,600 0 (10,481) 5,450,119 10,994,207 7,252,000 0 (1,775,156) 5,476,844 5,517,363 312 Capital Reserve 14,522,386 10,000 3,593,000 1,000,000 4,603,000 19,125,386 7,723,710 1,459,600 (5,949,289) 3,234,021 15,891,365 314 Railroad Grade Separation Projects 589,792 2,695,172 0 81,465 2,776,637 3,366,429 2,775,263 0 230,789 3,006,052 360,377 315 Transportation Impact Fees 294,607 200,000 0 0 200,000 494,607 150,000 0 (108,449) 41,551 453,056 316 Economic Development Capital Proje 0 750,000 0 (703,358) 46,642 46,642 750,000 0 (703,358) 46,642 0 90,329,529 90,791,761 5,222,805 9,164,707 105,179,273 195,508,802 100,976,592 7,839,111 (6,436,633) 102,379,070 93,129,732 Sources Uses Revenues Appropriations Estimated Beginning Ending Fund Working Adopted via Amended via Amended via Total Total Adopted via Amended via Amended via Total Working No. Working Capital Funds Capital Ord. 21-018 Ord. 22-008 Ord. 22-022 Revenues Sources Ord. 21-018 Ord. 22-008 Ord. 22-022 Appropriations Capital 402 Stormwater Management 2,401,719 1,912,000 0 0 1,912,000 4,313,719 2,443,926 0 250,000 2,693,926 1,619,793 403 Aquifer Protection Area 1,119,839 2,343,500 0 (730,353) 1,613,147 2,732,986 3,063,800 0 (2,322,828) 740,972 1,992,014 501 Equipment Rental & Replacement 1,425,472 230,000 0 214,500 444,500 1,869,972 522,500 0 0 522,500 1,347,472 502 Risk Management 392,820 450,000 0 0 450,000 842,820 450,000 0 0 450,000 392,820 632 Passthrough Fees & Taxes 0 400,000 0 191,000 591,000 591,000 400,000 0 191,000 591,000 0 5,339,850 5,335,500 0 (324,853) 5,010,647 10,350,497 6,880,226 0 (1,881,828) 4,998,398 5,352,099 Total of all Funds 95,669,379 96,127,261 5,222,805 8,839,854 110,189,920 205,859,299 107,856,818 7,839,111 (8,318,461) 107,377,468 98,481,831 Ordinance 22-022 amending the 2022 budget Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 25, 2022 Department Director Approval: Check all that apply: IP consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST 10/05/2022 10/06/2022 10/07/2022 10/10/2022 10/11/2022 10/12/2022 10/14/2022 10/17/2022 10/17/2022 VOUCHER NUMBERS 57909-57936 57937-57951 57952-57975 57976-57977 57978-58009 9708-9746 (Park refunds) 58010-58033 9747-9764 58034-58057 GRAND TOTAL: TOTAL AMOUNT 118,321.03 31,948.76 63,672.72 3,481.02 158,702.07 7,247.00 247,518.79 3,021.56 177,661.19 $811,574.14 #001 - General Fund 001.011.000. 001.013.000. 001.013.015. 001.016.000. 001.016.016. 001.018.013. 001.018.014. 001.018.016 001.018.017. 001.033.000, 001.033.033. 001.033.034. 001.040.000. 001.040.041. 001.040.042.558. 001.040.042.565. 001.040.043. 001.040.044. 001.076.000. 001.076.300. 001.076.301. 001.076.302. 001.076.304. 001.076.305. 001.090.000.511. 001.090.000.514. 001.090.000.517. 001.090.000.518. 001.090.000.519. 001.090.000.550. Explanation of Fund Numbers found on Voucher Lists City Council City Manager Legal Public Safety Precinct Shared Expenses Deputy City Manager Finance Human Resources Information Technology Facilities Administration Facilities — City Hall Facilities — Other Community/Public Works -Administration Engineering Economic Development Housing/Homeless Services Building Planning Parks & Rec—Administration Parks & Rec-Maintenance Parks & Rec-Recreation Parks & Rec- Aquatics Parks & Rec- Senior Center Parks & Rec-CenterPlace General Gov't- Council related General Gov't -Finance related General Gov't -Employee supply General Gov't- Centralized Serv. General Gov't -Other Services General Gov't -Natural & Eco. 001.090.000.560. 001.090.000.594. 001.090.000.595. General Gov't -Social Services General Gov't -Capital Outlay General Gov't-Roads/Streets Capital Other Funds: 101 — Street Fund 103 —Paths & Trails 104—Tourism Facilities 105 — Hotel/Motel Tax 106 — Solid Waste 107 — PEG Fund 108 Affordable & Supplemental Housing Sales Tax 120 CenterPlace Operating Reserve 121 — Service Level Stabilization Reserve 122 — Winter Weather Reserve 204 — Debt Service 301 REET 1 Capital Projects 302 REET 2 Capital Projects 303 Street Capital Projects 309 Parks Capital Grants 310 — Civic Bldg. Capital Projects 311 Pavement Preservation 312 Capital Reserve 314 Railroad Grade Separation Projects 315 Transportation Impact Fees 316 Economic Development Capital Projects 402 Stormwater Management 403 — Aquifer Protection Area 501 — Equipment Rental & Replacement 502—Risk Management 632 — Passthrough Fees & Taxes RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vchlist 1010512022 9:26:03AM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice FundlDept 57909 10/5/2022 007136 AMAZON CAPITAL SERVICES INC 1 G47-QC6N-47FQ 1 VRF-HCM9-H44Q 57910 10/512022 007808 AMENTO GROUP 57911 1015/2022 008878 BEATTIE, TONY 57912 10/5/2022 008216 BERRYDUNN 57913 10/5/2022 007637 COMMONSTREET CONSULTING LLC 57914 10/5/2022 007637 COMMONSTREET CONSULTING LLC 57915 10/5/2022 003624 DEHN, SHELLY 57916 10/5/2022 000278 DRISKELL, CARY 57917 10/5/2022 003682 EPIC LAND SOLUTIONS INC 57918 10/5/2022 003274 EXCHANGE PUBLISHING LLC 072243 082249 082250 8878 Q3-2022 420361 CSROW 22344 CSRCW 22345 CSROW 22346 CSROW 22347 CSROW 22381 EXPENSES 0278 Q3-2022 0822-1272 653835 654651 655489 655490 001.090.000.518 101.000.000.542 001.000.322.518 001.000.322.518 001.000.322.518 001.013.015.515 001.090.000.513 303.000.313.595 403.000.320.595 303,000,320.595 314.000.223.595 402.402.000.531 001.018.016.518 001.013.015.515 303.000.300.595 001.000.322.518 001.090.331.514 001.011.000.511 001.090.331.514 DescriptionlAccount Amount MINOR EQUIPMENT: IT MAINT. & OPERATING SUPPLIES Total : PROFESSIONAL SERVICES: CITY HALL PROFESSIONAL SERVICES: CITY HALE PROFESSIONAL SERVICES: CHAMBEF Total : Q3-2022 CELL PHONE ALLOWANCE Total : CONSULTING SERVICES Total : 0275/0313-RIGHT-OF-WAY SERVICES 0320 SULLIVAN PRESERVATION 320 SULLIVAN ROAD ROW SERVICES Total : 0223- PINES UNDERPASS PROFESSIONAL SERVICES • EXPENSE REIMBURSEMENT Total : Total : Q3-2022 CELL PHONEALLOWANCE Total: 0300 PINES AND MISSION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL. PUBLICATION LEGAL PUBLICATION Total : 286.80 633.75 920.56 168.00 1,381.00 4,548.00 6,097.00 135.00 135.00 420.00 420.00 1,634.16 2,025.00 5,961.29 9,620.45 267.78 3,000.00 3,267.78 170.94 170.94 135.00 135.00 4,398.57 4,398.57 54.00 31.60 33.75 30.00 Page: 1 vchlist Voucher List Page: 2 10105/2022 9:26:03AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 57918 10/5/2022 003274 003274 EXCHANGE PUBLISHING LLC (Continued) Total : 149.35 57919 10/5/2022 003261 FEHR & PEERS 158157 314.000.311.595 0311- SULLIVAN RD/SR 290 2,532.40 Total : 2,532.40 57920 10/5/2022 000917 GRAYBAR 9328708712 001.090.000.518 SMALL TOOLS/MINOR EQUIPMENT 120.14 Total : 120.14 57921 10/5/2022 005191 HALEY, PAM 5191 Q3-2022 001.011.000.511 Q3-2022 CELL PHONE ALLOWANCE 135.00 Total : 135.00 57922 10/6/2022 003297 HIGGINS, LEWIS ROD 3297 Q3-2022 001.011.000.511 Q3-2022 CELL PHONE ALLOWANCE 135.00 Total : 135.00 57923 10/5/2022 002538 HYDRAULICS PLUS INC 24679 501.000.000.594 SHIPPING & HANDLING 626.46 Total : 626.46 57924 10/5/2022 000864 JUB ENGINEERS INC. 0155772 101.042.000.542 ON -CALL TRAFFIC ENGINEERING SVC 8,453.63 Total : 8,453.63 57925 10/5/2022 007847 KNODEL, CHAD 7847 Q3-2022 001.018.017.518 Q3-2022 CELL PHONEALLOWANCE 135.00 Total : 135.00 57926 1015/2022 008691 CDP BUSINESS SOLUTIONS LLC 266260318001 001.040.041.543 OFFICE SUPPLIES: CPW 84.23 266262665001 001.040.041.543 OFFICE SUPPLIES: CPW 51.90 266262668001 001.040.041.543 OFFICE SUPPLIES: CPW 7.24 Total : 143.37 57927 10/5/2022 004621 OREILLYAUTOMOTIVE STORES INC 2862-205818 501.000.000.548 VEHICLE REPAIR & MAINT. SUPPLIES 18.50 2862-206449 101,000,000.542 VEHICLE REPAIR & MAINT. SUPPLIES: 136.21 Total : 154.71 57928 10/5/2022 008265 OSBORN CONSULTING INC 7460 402.000.099.531 22-083 STORMWATER COMPREHENSP 62,927.52 Total: 62,927.52 57929 10/5/2022 006475 PEETZ, BRANDI 6475 Q3-2022 001.011.000.511 Q3-2022 CELL PHONE ALLOWANCE 135.00 Total: 135.00 Page: 2 vchlist 10/0512022 9:26:03AM Voucher List Spokane Valley Page: 3 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept 57930 10/5/2022 002520 RWC GROUP 57931 10/5/2022 000709 SENSKE LAWN &TREE CARE INC. 57932 10/5/2022 000994 SIMPSON ENGINEERS INC. 57933 10/5/2022 004099 SPOKANE VALLEY ACE HARDWARE 57934 10/5/2022 006178 WALTER E NELSON CO 57935 10/5/2022 002960 WICK, BEN 57936 10/5/2022 002651 W00DARD, ARNE 28 Vouchers for bank code : apbank 28 Vouchers in this report XA106039083:02 XA106039406:01 XA106039740:01 13154473 16392-03 16392-04 16392-06 17371-01 030427 030428 030439 030455 479847 2960 Q3-2022 2651 Q3-2022 Description/Account Amount 101.000.000.542 101.000.000.542 101.000.000.542 402.402.000.531 303.030.205.595 303.000.205.595 303,000,205.595 311.000.334.595 101.042.000.542 101.042.000.542 101.042.000.542 101.042.000.542 001.040.041.543 001.011.000.511 001.011.000.511 VEHICLE REPAIR & MAINT. SUPPLIES: VEHICLE REPAIR & MAINT. SUPPLIES: VEHICLE REPAIR & MAINT. SUPPLIES: Total : IRRIGATION PROJECT Total : 20-235 SPRAGUE/BARER INTERSECT!! 0205 SPRAGUE/BARKER EMPROVEMEI 0205 SPRAGUE/BARKER INTERSECTI( 0334-SPRAGUE AVE PRESERVATION Total: REPAIR & MAINT. SUPPLIES: STREET/; OPERATING SUPPLIES OPERATING SUPPLIES OPERATING SUPPLIES OFFICE SUPPLIES: CPW Total: Total : Q3-2022 CELL PHONE ALLOWANCE Total : Q3-2022 CELL PHONE ALLOWANCE Total : 177.04 19.11 264.75 460.90 3,254.00 3,254,00 900.00 3,000.00 3,000.00 4,700.00 11,600.00 1,368.17 190.76 121.49 65.21 1,745.63 177.52 177.62 135.00 135.00 135.00 135.00 Bank total : 118,321.03 Total vouchers : 118,321.03 Page: 3 vchlist Voucher List Page: 1 10/0612022 9:07:02AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 57937 10/6/2022 000150 ALLIED FIRE & SECURITY 1242497 001.076.305.575 SECURITY SERVICE TRIP: CENTERPU 203.65 Total: 203.65 57938 10/6/2022 001081 ALSCO CM LSP02489472 001.016.016.521 FLOOR MAT SERVICE AT PRECINCT -30.43 CM LSP02550026 001.016.016.521 FLOOR MAT SERVICE AT PRECINCT -30.89 LSP02554322 001.016.016.521 FLOOR MAT SERVICE AT PRECINCT 30.43 LSP02558654 001.016.016.521 FLOOR MAT SERVICE AT PRECINCT 30.43 LSP02562943 001.016.016.521 FLOOR MAT SERVICE AT PRECINCT 30.89 Total : 30.43 57939 10/6/2022 007136 AMAZON CAPITAL SERVICES INC 19R7-LL99-FC9J 001.040.043.558 BATTERIES: BLDG, ECON DEV, PLANN 70.91 1H9J-YY3R-P3KK 001.040.042.558 SUPPLIES: ECON DEV 124.07 1JTM-X6KM-RIK6 001.033.033.518 JANITORIAL SUPPLIES: CITY HALL 199.09 1 W1 D-FHHR-QXHY 001.076.305.575 CREDIT RE: 16KG-DVNX-71HP FLAG PI -29.38 Total : 364.69 57940 10/6/2022 007718 APPLETREE 000026-537-941 001.076.305.575 ANSWERING SERVICE FOR CENTERP 61.79 Total : 61.79 57941 10/6/2022 000030 AVISTA GSA48284 001.033.034.518 MOVE GAS RISER/METER. WHITE ELE 988.80 Tota I : 986.80 57942 10/6/2022 000918 BLUE RIBBON LINEN SUPPLY INC 0391450 001.076.305.575 LINEN SERVICE AND SUPPLY AT CENT 301.59 S0300984 001.076.305.575 LINEN SERVICE AND SUPPLY AT CENT 205.13 Total : 506.72 57943 10/6/2022 007114 CARDINAL INFRASTRUCTURE LLC 2337 001.011.000.511 PROFESSIONAL SERVICES 4,875.00 Total : 4,875.00 57944 10/6/2022 003274 EXCHANGE PUBLISHING LLC 655491 001.013.000.513 LEGAL PUBLICATION 26.07 655496 001.013.000.513 LEGAL PUBLICATION 30.02 655497 001.013.000.513 LEGAL PUBLICATION 33.18 Total : 89.27 57945 10/6/2022 002810 INLAND NW PARTNERS ASSOC 2022 FALL MEETING 001.011.000.511 2022 FALL MEETING: A. WOODARD, R. 80.00 Total : 80.00 Page: it vchlist 10/06/2022 9:07:02AM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice FundfDept Description/Account Amount 57946 10/6/2022 008666 MINUTEMAN PRESS 57947 10/6/2022 008542 DAC SERVICES INC 57948 10/6/2022 008691 ODP BUSINESS SOLUTIONS LLC 57949 10/6/2022 008571 PLATEAU ARCHAEOLOGICAL 57950 10/6/2022 007741 REFRIGERATION SUPPLIES DIST 57951 10/5/2022 000415 ROSAUERS FOOD & DRUG CENTER 15 Vouchers for bank code : apbank 15 Vouchers in this report 6242 001.040.043.524 144062 264311803001 267147775001 2417 16293548-00 16294906-00 16294963-00 16295009-00 16295100-00 16295137-00 16295739-00 16295799-00 16295909-00 16296482-00 16296511-00 01-2855246 001.033.034.518 001.076.304.575 001.076.000.576 001.076.000.576 001.033.034.594 001.033.034.594 001.033.034.594 001.033.034.594 001.033.034.594 001.033.034.594 001.033.034.594 001.033, 034.594 001.033.034.594 001.076.305.575 001.016.016.521 001.075.301.571 100 DOOR HANGERS: CODE ENFORC1 211.81 Total: 211.81 PROFESSIONAL SERVICES Total : SMALL TOOLS/MINOR EQUIPMENT: SE OFFICE SUPPLIES: CENTERPLACE Total CULTURAL RESOURCE SURVEY: FLOF Total:: PARTS FOR RTU REPLACEMENT AT W PARTS FOR RTU REPLACEMENT AT W PARTS FOR RTU REPLACEMENT AT 4V PARTS FOR RTU REPLACEMENT AT W PARTS FOR RTU REPLACEMENT AT W PARTS FOR RTU REPLACEMENT AT W PARTS FOR RTU REPLACEMENT AT W PARTS FOR RTU REPLACEMENT AT W PARTS FOR RTU REPLACEMENT AT W PLEATED FILTERS: CENTERPLACE FILTERS: PRECINCGT Total: SUPPLIES: PARKS/RECREATION Total: Bank total : Total vouchers : 1,108.76 1,108.76 370.26 67.64 437.90 12,933.00 12,933.00 6,653.11 715.14 2,760.82 -1,364.22 99.72 148.26 -119.94 282.65 497.86 59.25 147.28 9,879.93 177.01 177.01 31,948.76 31,948.76 Page: vchlist 10/0712022 9:24:55AM Voucher List Spokane Valley Page: Bank code : Voucher apbank Date Vendor Invoice Fund/Dept 57952 10/7/2022 007136 AMAZON CAPITAL SERVICES INC 57953 10/7/2022 003076 AMSDEN, ERICA 57954 10/7/2022 000322 CENTURYLINK 57955 10/7/2022 001888 COMCAST 57956 10/7/2022 000326 CONSOLIDATED IRRIGATION #19 57957 10/7/2022 007901 DATEC INC 57958 1017/2022 008964 DCG 57959 10/7/2022 000246 EAST SPOKANE WATER DIST#1 57960 10/7/2022 002684 HINSHAW, CARI 57961 10/7/2022 000421 HOHMAN, JOHN 57962 10/7/2022 008726 INTERMAX NETWORKS 1 DWV-VFXC-RGMT 1 R3J-V63F-1 LYY 1YWR-LHR7-66QH EXPENSES 835B 9-14-2022 4668 9117-10/16/22 SEPTEMBER 2022 SEPTEMBER 2022 51721 0043096 SEPTEMBER 2022 EXPENSES EXPENSES 218548 Description/Account Amount 001.090.000.518 101.000.000.542 101.043.000.542 001.040.041.543 001.076.302.576 001.078.305.575 402.402.000.531 001.076.305.575 001.090.000.518 001.033.034.518 402.402.000.531 001.018.014.514 001.013.000.513 001.090.000.518 SMALL TOOLS/MINOR EQUIPMENT: IT VEHICLE MAINT. SUPPLIES: SNOW FLE SUPPLIES: CPW EXPENSE REIMBURSEMENT Total: Total : 2022 PHONE SVCS: ACCT 509-Z14-002. Total : INTERNET & PHONE: CENTERPLACE Total : UTILITIES: SEPTEMBER 2022 CPW UTILITIES: SEPTEMBER 2022 PARKS & Total:. JUNIPER SWITCH REPLACEMENT 202: PROFESSIONAL SERVICES WATER CHARGES EXPENSE REIMBURSEMENT EXPENSE REIMBURSEMENT VOICE SERVICES Total : Total : Total : Total : Total : Total : 30.63 101.48 203.25 335.36 100.30 100.30 552.27 552.27 381.15 381.15 608.11 1,881.62 2,489.73 2,951.19 2,951.19 4,986.25 4,986.25 6,992.43 6,992.43 43.50 43.50 116.00 116.00 673.92 673.92 Page: Lf1 vchlist Voucher List Page: 2 1010712022 9:24:55AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept DescriptionlAccount Amount 57963 10/712022 008666 MINUTEMAN PRESS 6244 001.040.041.543 BUSINESS CARDS 132.60 Total : 132.60 57964 10/7/2022 000132 MODERN ELECTRIC WATER CO 20620063 001.033.034.518 UTILITIES: SEPTEMBER 2022 WHITE E 659.22 20620246 101.042.000.542 UTILITIES: SEPTEMBER 2022 CPW 12,626.57 20620252 001.076.302.576 UTILITIES: SEPTEMBER 2022 PARKS 6,845.43 Total : 20,131.22 57965 10/7/2022 006997 NICHOLS CONSULTING ENGINEERS 993032504 101.042.000.542 PROFESSIONAL SERVICES 2,220.00 Total : 2,220.00 57966 10/7/2022 004829 OSI HARDWARE INV-US86188 001.090.000.518 SMALL TOOLS/MINOR EQUIPMENT: IT 153.35 Total : 163.35 57967 101712022 008586 PACIFIC OFFICE AUTOMATION 609353 001.018.014.514 COPIER COSTS: FINANCE 160.43 Total : 160.43 57968 10/7/2022 009003 PATSHKOWSKI, CARLA 2022-10107480 001.016.000.342 FARU REFUND: PAYMENT ID 12135157 65.00 Total : 65.00 57969 10/7/2022 007730 ROYAL BUSINESS SYSTEMS IN178503 001.040.043.558 SEPTEMBER 2022 COPIER COSTS 198.67 Total: 198.67 57970 10/7/2022 000065 STAPLES ADVANTAGE 3519708050 001.090.000.518 KITCHEN SUPPLIES 128.45 3519708056 001.090.000.518 KITCHEN SUPPLIES 6.57 3519708058 001.090.000.518 KITCHEN SUPPLIES 170.29 Total : 305.31 57971 10/7/2022 000257 STATE AUDITOR'S OFFICE 57972 10/7/2022 008994 THE WATER REPORT 57973 10/7/2022 005314 US BANK L149524 001.090.000.514 SAO AUDIT OF 2021 12,654.90 Total : 12,654.90 5355 001.143.70.00 SUBSCRIPTION RENEWAL 249.00 Total : 249.00 6609219 001.090.000.592 LTGO REFUNDING BONDS 2014 6609220 001.090.000.592 LTGO BONDS 2016 Total : 300.00 300.00 600.00 vchlist Voucher List Page: 3 10107/2022 9:24:55AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept DescriptionlAccount Amount 57974 10/7/2022 000167 VERA WATER & POWER SEPTEMBER 2022 101.042.000.542 UTILITIES: SEPTEMBER 2022 4,516.58 Total : 4,516.58 57975 10/7/2022 000087 VERIZON WIRELESS 9916138047 001.076.302.576 SEPTEMBER 2022 CELL PHONEIDEVIC 2,653.5E Totat: 2,653.56 24 Vouchers for bank code : apbank Bank total : 63,672.72 24 Vouchers in this report 1, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said c[aim. Finance Director or designee Council member reviewed: pate Mayor Date Council Member Date Total vouchers : 63,672.72 Page: vchiist Voucher List Page: 1 10/10/2022 2:47:16PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 57976 10/10/2022 000508 CONOCOPHILLIPS FLEET 84035216 001.033.000.518 SEPTEMBER 2022 FLEET FUEL BILL 2,849.74 Total : 2,849.74 57977 10/10/2022 000252 LOWES BUSINESS ACCOUNT SEPTEMBER 2022 402.402.000.531 SUPPLIES: MAINTENANCE & WHITE El 631.28 Total: 631.28 2 Vouchers for hank code : apbank Bank total : 3,481.02 2 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that Uri authorized to authenticate and certify said claim. Finance Director or designee Council member reviewed: Date Mayor Date Council Member Date Total vouchers : 3,481.02 Page: vchlist 10/11/2022 3:00:36PM Voucher List Spokane Valley Page: 1 Bank code: apbank Voucher Date Vendor Invoice Fund/Dept 57978 10/11/2022 009005 ARAIZA, JORGE 57979 10/11/2022 008797 BASINGER, LEVI 57980 10/1112022 008878 BEATTIE, TONY 57981 10111/2022 000918 BLUE RIBBON LINEN SUPPLY INC 57982 10/11/2022 008405 BOTTELLI, JOHN BLD-2022-3972 EXPENSES EXPENSES 0393339 0395218 S0301062 S0302662 EXPENSES 57983 10/11/2022 008053 CITY OF SPOKANE VALLEY, PE 1 1 Y CASH REI AUGUST 2022 57984 10/11/2022 000278 DRISKELL, CARY 57985 10/11/2022 000246 EAST SPOKANE WATER DIST #1 57986 10/11/2022 003274 EXCHANGE PUBLISHING LLC 57987 10/11/2022 001447 FREE PRESS PUBLISHING INC EXPENSES EXPENSES ROW-2022-0766 655493 655494 655498 655499 53218 V53251 V53253 001.040.043.322 001.040.044.558 001.013.015.515 001.076.305.575 001.076.305.575 001.076.305.575 001.078.305.575 001.076.000.576 001.013.015.515 001.090.000.517 001.013.015.515 001.040.041.322 001.040.044.558 001.040.044.558 001.040.044,558 001.040.044.558 001.040.044.558 001.013.000.513 001,013,000.513 Description/Account Amount PERMIT REFUND: BLD-2022-3972 187.75 Total : 187.75 EXPENSE REIMBURSEMENT Total : EXPENSE REIMBURSEMENT: WSAMA Total: LINEN SERVICE AND SUPPLY AT CENT LINEN SERVICE AND SUPPLY AT CENT LINEN SERVICE AND SUPPLYAT CENT LINEN SERVICE AND SUPPLY AT CENT Total : EXPENSE REIMBURSEMENT: NRPACC Total : PETTY CASH: 22169, 22170 Total: REISSUE CHECK FOR EXPENSE REIM EXPENSE REIMBURSEMENT Total : PERMIT REFUND: ROW-2022-0766 Total : LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total: 25.00 25.00 397.46 397.46 132.75 263.82 610.56 551.70 1,558.83 252.79 252.79 7.75 7.75 40.95 633.78 674.73 114.00 114.00 82.95 88.48 83.74 83.74 338.91 68.00 73.60 57.60 Page: / 0 vchlist Voucher List Page: 2 10/11/2022 3:00:36PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 57987 10/11/2022 001447 FREE PRESS PUBLISHING INC (Continued) V53271 001.013.000.513 LEGAL PUBLICATION 44.00 Total : 243.20 57988 10/11/2022 003297 HIGGINS, LEWIS ROD EXPENSES 001.011.000.511 EXPENSE REIMBURSEMENT 46.25 Total : 46.26 57989 10/11/2022 003326 HORTON, DEANNA EXPENSES 001.033.033.518 EXPENSE REIMBURSEMENT: NW REG 329.16 Total : 329.16 57990 10/11/2022 009002 KENDALL FORD OF MERIDIAN LLC RN25999 501.000.000.594 2022 FORD F350 XTD CAB 64,458.29 RN26092 501.000.000.594 2022 FORD F350 XTD CAB (2 OF 2) 64.45829 Total : 128,916.58 57991 10/11/2022 003185 LAMB, ERIK EXPENSES 001.018.013.513 EXPENSE REIMBURSEMENT: WSAMA 356.60 Total : 356.60 57992 10/11/2022 004926 LE CATERING CO E03861 001.040.044.558 E03861 STEERING COMMITTEE OF EL 88.67 Total : 88.67 57993 10/11/2022 009006 LISOVSKIY, PAVEL SHP-2022-0023 001.040.043.345 PERMIT REFUND: SHP-2022-0023 250.00 Total : 250.00 57994 10/11/2022 007881 LIVELYS FIRE EXTINGUISHER SERV 0706 001.033.033.51E FIRE EXTINGUISHER SERVICE: CITY F 164.66 Total: 164.66 57995 10/11/2022 008493 MATTOX, SARAH EXPENSES 001.018.014,514 EXPENSE REIMBURSEMENT 20.69 Total : 20.69 57996 10/11/2022 000157 MOAT, BRIAN EXPENSES 001.033.033.518 EXPENSE REIMBURSEMENT 95.74 Total : 95.74 57997 10/11/2022 006475 PEE IL, BRANDI EXPENSES 001.011.000.511 EXPENSE REIMBURSEMENT 109.98 Total : 109.98 57998 10/11/2022 007133 PRUNTY, CAITLIN EXPENSES 001.013.015.515 EXPENSE REIMBURSEMENT: WSAMA 607.56 Total: 607,56 Page: f0 vchlist 10/11/2022 3:00:36PM Voucher List Spokane Valley Page: 3 Bank code: apbank Voucher Date Vendor Invoice Fund/Dept 57999 10/11/2022 000709 SENSKE LAWN & TREE CARE INC. 58000 10/11/2022 000994 SIMPSON ENGINEERS INC. 58001 10/11/2022 000230 SPOKANE CO AUDITORS OFFICE 58002 10/11/2022 000710 SPOKANE COUNTY BAR ASSOCIATION 58003 10/11/2022 009008 SPOKANE VALLEY EAGLES #3433 58004 10/11/2022 008558 THE HOME DEPOT PRO 58005 10/11/2022 007120 TSHIMAKAIN CREEK LABORATORY 13147253 13169920 13176271 BLA-2022-0032 AUGUST 2022 2023 MEMBERSHIP Q1-2022 OVERPMT 706193406 F000465- 58006 10/11/2022 008502 VOLUNTEERS OFAMERICAOF E, WASH & NC VOA 1014 58007 10/11/2022 000066 WCP SOLUTIONS 58008 10/11/2022 007231 WESTERN EXTERMINATOR COMPANY 58009 10/11/2022 009007 ZWONITZER, JOSHUA 12938263 24338029 24338030 BLD-2021-3463 DescriptianlAccount Amount 001.076.300.576 001.076.300.576 001.076.300.576 001.040.043.345 001.040.044.558 001.013.013.515 001.000.000.369 001.033.033.518 001.076.300.576 001.040.042.565 001.076.305.575 001.016.016.521 001.033.033.518 001, 040.043.322 CUT EXISTING WEEDS: CENTERPLACI ADOT'L MAINTENANCE: CENTERPLAC ADDT'L MAINTENANCE: CENTERPLAC Total: PERMIT REFUND BLA-2022-0032 RECORDING FEES Total: Total : 2023 MEMBERSHIP RENEWAL: ERIK L Total Q1-2022 GAMBLING TAX OVERPAYMEf Total : JANITORIAL SUPPLIES: CITY HALL Total : ENVIRONMENTAL TESTING AT PARKS Total : VOA SHELTER BED REIMBURSEMENT: Total: JANITORIAL SUPPLIES: CENTERPLACI Total : REISSUE CHECK: PEST MGMT SERVIC REISSUE CHECK: PEST MGMT SERVIC Total : PERMIT REFUND: BLD-2021-3463 Total : 10,291.05 2,757.35 5,662.80 18,711.20 184.00 184.00 2,096.50 2,096.50 120.00 120.00 14,63 14.63 446.30 446.30 30.00 30.00 1,860.00 1,860.00 55.54 55.54 198.96 169.23 368.19 29.39 29.39 32 Vouchers for bank code : apbank Bank total : 158,702.07 Page: vchlist Voucher List Page: 1 10/12/2022 2:02:24PM Spokane Valley Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept DescriptionlAccount Amount 9708 10/12/2022 005302 ALS ASSOC. EVERGREEN CHAPTER PARK REFUN❑ 001.237.10.99 CANCELLATION REFUND: MIRABEAU P 500.00 Total: 500.00 9709 10/1212022 009009 ARMITAGE & THOMPSON PLLC PARK REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 212 52.00 Total : 52.00 9710 10/12/2022 009010 BOYD, JENESSA PARK REFUND 001.237.10.99 SHELTER & DEPOSIT REFUND: MIRAB 175.00 Total : 175.00 9711 10/12/2022 009011 COLE, KAILEIANA PARK REFUND 001.237.10.99 DEPOSIT REFUND: VALLEY MISSION F 75.00 Total:, 75.00 9712 10/12/2022 009012 COMMUNITY COLLEGES OF SPOKANE PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 210.00 Total : 210.00 9713 10/12/2022 006581 COMUNIDAD CRISTIANA DE SPOKANE PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 210.00 Total : 210.00 9714 10/12/2022 008056 DES ROSIERS, MARK PARK REFUND 001.237.10.99 DEPOSIT REFUND: VALLEY MISSION 75.00 Total: 75.00 9715 10/12/2022 009013 DRASS, DANIEL PARK REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU SPRINC 300.00 Total: 300.00 9716 10/12/2022 009014 EBENAL, CHARINA PARK REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU SPRINC 300.00 Total: 300.00 9717 10/12/2022 007039 GOLD SEAL MECHANICAL PARK REFUND 001.237.10.99 DEPOSIT REFUND: EXECUTIVE CONFI 52.00 PARK REFUND 001.237.10.99 DEPOSIT REFUND: EXECUTIVE CONFI 52.00 Total : 104.00 9718 10/12/2022 009015 GREAT RESORT VACATIONS PARK REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 109 52.00 Total: 52.00 9719 10/12/2022 008776 HARRISON, LINDA PARK REFUND 001.237.10.99 DEPOSIT/SOUND SYSTEM REFUND: R 202.00 Total: 202.00 Page: '; vchlist Voucher List Page: 2 10/12/2022 2:02:24PM Spokane Valley Bank code : Voucher pk-ref Date Vendor Invoice Fund/Dept Description/Account Amount 9720 10/12/2022 008988 HAYES, MARTIN PARK REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEADC 75.00 Total : 75.00 9721 10/12/2022 006692 HOPKINS, LIANNA PARK REFUND 001.237.10.99 DEPOSIT REFUND: BROWNS PARK 150.00 Total : 150.00 9722 10/12/2022 009016 HUNTLEY,ALYVIA PARK REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUNGE 500.00 Total : 500.00 9723 10/12/2022 009017 INLAND EMPIRE AS PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 210.00 Total : 210.00 9724 10/12/2022 009018 INLAND SOCIETY PARK REFUND 001.237.10.99 DEPOSIT REFUND: WEST LAWN PLAZ 500.00 Total: 500.00 9725 10/12/2022 003518 IRONWORKERS LOCAL#14 PARK REFUND 001.237.10,99 DEPOSIT REFUND: VALLEY MISSION 75.00 Total : 75.00 9726 10/12/2022 000979 IRS ENVIRONMENTAL OF WA INC PARK REFUND 031.237.10.99 DEPOSIT REFUND: MEETING ROOM 1' 52.00 Total : 52.00 9727 10/1212022 008415 LARSEN, KARINA PARK REFUND 001.237.10.99 DEPOSIT REFUND: EDGECLIFF PARK 75.00 Total : 75.00 9728 10/12/2022 009019 LARSON, ANDREA PARK REFUND 001.237.10.99 SHELTER FEE/DEPOSIT REFUND: VALI 146.00 Total : 146.00 9729 10/12/2022 008989 LEVY RESTAURANTS PARK REFUN❑ 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEADC 75.00 Total : 75.90 9730 10/12/2022 008990 MCBRIDE, JANINA PARK REFUND 001.237,10.99 DEPOSIT REFUND: EDGECLIFF PARK 75.00 Total : 75.00 9731 10/12/2022 008991 MILES, MARLENE PARK REFUND 001.237.10.99 DEPOSIT REFUND: DISCOVERY PLAY( 75.00 Total : 75.00 9732 10/12/2022 009020 MULTICARE CONNECTED CARE PARK REFUND 001.237.10.99 DEPOSIT REFUND; GREAT ROOM 210.00 Total : 210.00 Page: vchlist Voucher List Page: 3 10112/2022 2:02:24PM Spokane Valley Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 9733 10/12/2022 009021 PIANKOVSKA, MIRA PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 500.00 Total : 500.00 9734 10/12/2022 009022 PMI INLAND NORTH WEST PARK REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 205 52.00 Total : 52.00 9735 10/12/2022 009023 PRUTEANU, VICTOR PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 500.00 Total : 500.00 9736 10/12/2022 009024 RICHARDSON, SERAH PARK REFUND 001.237.10.99 CANCELLATION REFUND: FIRESIDE L( 210.00 Total : 210.00 9737 10/12/2022 009025 RUTHERFORD, SUZY PARK REFUND 001.237.10.99 DEPOSIT REFUND: VALLEY MISSION 75.00 Total : 75,00 9738 10/12/2022 009026 SCOLES, CANDANCE PARK REFUND 001.237.10.99 DEPOSIT REFUND: EDGECLIFF PARK 75.00 Total : 75.00 9739 10/12/2022 006606 SPOKANE GYMNASTICS PARK REFUND 001,237.10.99 DEPOSIT REFUND: VALLEY MISSION F 75.00 Total : 75.00 9740 10/12/2022 009027 STRATTON, MICHELLE PARK REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE ROOM 500.00 Total : 500.00 9741 10/12/2022 008992 TAGELDIN, HATIM PARK REFUND 001.237.10.99 DEPOSIT REFUND: EDGECLIFF PARK 75.00 Total : 75.00 9742 10/12/2022 009028 THOMAS, AMANDA PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREENACRES PAF 75.00 Total : 75.00 9743 10/12/2022 009029 THOMPSON, TINA PARK REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU SPRINC 300.00 Total : 300.00 9744 10/12/2022 009030 TUDICH, SPRING PARK REFUND 001.237.10.99 DEPOSIT REFUND: VALLEY MISSION 75.00 Total : 75.00 9745 10/12/2022 009032 WOLFE, LISA PARK REFUND 001.237.10,99 DEPOSIT REFUND: FIRESIDE LOUNGE 210.00 Total : 210.00 Page: vchlist Voucher List Page: 4 10/1212022 2:02:24PM Spokane Valley Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept oescriptionfAccount Amount 9746 10/12/2022 009031 YOUNG, JOSEPH PARK REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 213 52.00 Total : 52.00 39 Vouchers for bank code : pk-ref Bank total : 7,247.00 39 Vouchers in this report Total vouchers : 7,247.00 I, the undersigned, do certify under penalty of perjury, that the materials have been famished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director or designee Council member reviewed: Date Mayor Date Council Member Date Page: 11 161 1 vchlist 10/1412022 1:54:18PM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept 58010 10/14/2022 000958 AAA SWEEPING LLC 74074 74075-A 58011 10/14/2022 007136 AMAZON CAPITAL SERVICES INC 58012 10/14/2022 003337 ARROW CONSTRUCTION SUPPLY INC 58013 10/14/2022 000815 BNSF RAILROAD CO 58014 10/14/2022 004735 CITIES DIGITAL INC 58015 10/14/2022 001888 COMCAST 58016 10/14/2022 000683 DAVID EVANS &ASSOCIATES 58017 10/14/2022 003255 DAY WIRELESS SYSTEMS 58018 10/14/2022 007673 DIBBLE ENGINEERS INC 58019 10/14/2022 003274 EXCHANGE PUBLISHING LLC 146K-K9VT QTXO 14N7-H74H-PQRC 197W-VVXX-HRMJ 1 N RJ-1 YG4-67L3 1 VXJ-3M9Y-DWPY 1YLC-9HVH-37TV 350374 90242068 90242069 55335 4466 9/26-10/25/22 517013 519298 INV742930 33887 655495 402.402.000.531 402.402.000.531 001.090.000.518 001.090.000.518 001.018.014.514 101.042.000.542 101.000.000.542 101.042.000.542 101.042.000.542 314.000.143.595 314.000.143.595 001.090.000.518 001.090.000.518 314.000.143.595 303.000.300.595 101.042.000.543 001.000.322.518 101.000.000.542 Description/Account Amount STREET SWEEPING AUGUST 2022 STORM DRAIN CLEANING AUGUST 20: Total : SUPPLIES: IT SUPPLIES: IT OFFICE SUPPLIES: FINANCE SMALLTOOLS/MINOR EQUIPMENT: CF VEHICLE REPAIR & MAINT. SUPPLIES: OPERATING SUPPLIES: CPW Total MASTIC (PLEXIMELT) CIP 0143: WBS: 7062620 CIP 0143: WBS 7063020 LASERFICHE ANNUAL SUPPORT INTERNET & PHONE: CITY HALL 0143-DESIGN SERVICES 0300-TRAFFIC ENGINEERING TOWER RENT Total : Total : Total : Total : Total : Total : CITY HALL STRUCTURAL REVIEW Total LEGAL PUBLICATION 59,302.98 58,982.31 118,285.29 74.78 36.66 33.17 108.88 36.43 137.20 427.12 1,692.31 1,692.31 42,902.57 41,010.84 83,913.41 15,060.87 15,060.87 363.78 363.78 12,116.32 1,397.94 13,514.26 218.73 218.73 210.00 210.00 31.60 Page: vchlist 10/14/2022 1:54:18PM Voucher List Spokane Valley Page: 2 Hank code: apbark Voucher Date Vendor Invoice FundlDept 58019 10/14/2022 003274 003274 EXCHANGE PUBLISHING LLC 58020 10/14/2022 002975 FREEDOM SALES AND SUPPLY LLC 58021 10/14/2022 000917 GRAYBAR 58022 10/14/2022 007825 HERC RENTALS 58023 10/14/2022 007671 HORROCKS ENGINEERS INC 58024 10/14/2022 006473 INK TO MEDIA 58025 10114/2022 008730 INLAND NORTHWEST PRECAST LLC 58026 10/14/2022 002518 INLAND PACIFIC HOSE & FITTINGS 58027 10/14/2022 000070 INLAND POWER & LIGHT CO 58028 10/14/2022 007947 INTERSTATE BATTERIES OF E WASH 58029 10/14/2022 000388 IRVIN WATER DIST. #6 (Continued) 2022461 2022593 9328948263 9328948264 9328965035 33182068-001 72242 5403 2367 1096495 1096503 1096586 1096712 SEPTEMBER 2022 20182448 SEPTEMBER 2022 101.042.000.543 001.090.000.519 001.090.060.518 001.090.000.518 001.090.000.518 101.042.000.542 309.000.338.595 403,000,327.595 303.000.342.595 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.042.000.542 001.040.041.543 001.076.300.576 Description/Account Amount FIRST AID SUPPLIES FIRST AID SUPPLIES Total : Total : SMALL TOOLS/MINOR EQUIPMENT SMALL TOOLS/MINOR EQUIPMENT CREDIT MEMO: RETURNED PRODUCT Total: EQUIPMENT RENTAL 0338- LOOP TRAIL PROJECT CIP 0327 - SPRAGUE SIGNAGE Total : Total : Total : 342 2022 SCHOOL ZONE BEACONS Total : VEHICLE REPAIR & MAINT. SUPPLIES: VEHICLE REPAIR & MAINT. SUPPLIES: VEHICLE REPAIR & MAINT. SUPPLIES: VEHICLE REPAIR & MAINT SUPPLIES: Total : UTILITIES: SEPTEMBER 2022 Total : VEHICLE REPAIR & MAINT. SUPPLIES Tota I : UTILITIES: PARKS & CPW SEPTEMBEF Total : 31.60 420.24 25.33 445.57 145.89 53.41 -120.14 80.16 542.87 542.87 189.76 189.76 201.47 201.47 1,524.60 1,524.60 85.81 300.76 499.63 24.25 910.45 520.53 520.53 522.56 522.56 4,739.66 4,739.66 Page: 1� vchlist Voucher List Page: 3 10/14/2022 1:54:18PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund(Dept Description/Account Amount 58030 10/14/2022 002466 KENWORTH SALES COMPANY 016P10726 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES: 131.80 016P12384 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES: 37.41 016P13717 101.000.000.542 VEHICLE REPAIR & MAINT SUPPLIES: • 124.34 Total : 293.55 58031 10/14/2022 007612 KNOWBE4 INC INV212404 001.143.70.00 SUBSCRIPTION RENEWAL 2,321.86 Total : 2,321.86 58032 10/14/2022 006381 LAWSON PRODUCTS INC 9309791465 501.000.000.548 VEHICLE REPAIR & MAINT. SUPPLIES 150.03 Total: 150.03 58033 10/14/2022 000132 MODERN ELECTRIC WATER CO 20620247 402.402.000.531 UTILITIES 143.75 20620248 402.402.000.531 UTILITIES 222.95 20620249 402.402.000.531 UTILITIES 395.75 20620250 402.402.000.531 UTILITIES 231.35 20620251 402.402.000.531 UTILITIES 364.55 Total : 1,358.35 24 Vouchers for bank code : apbank Bank total : 247,518.79 24 Vouchers in this report Total vouchers : 247,518.79 Page: vchlist Voucher List Page: 1 10117/2022 12:05:50PM Spokane Valley Bank code : Voucher pk-ref Date Vendor Invoice FundlDept DescriptionlAccount Amount 9747 10/17/2022 009033 ANDERSON, STEPHEN PARK REFUND 001.237.10.99 DEPOSIT REFUND: NORTH MEADOW 500.00 Total : 500.00 9748 10/17/2022 009034 CARLSON, KR1ST]N PARK REFUND 001.237.10,99 DEPOSIT REFUND: FIRESIDE LOUNGE 210.00 Total: 210.00 9749 10/17/2022 009036 EVERGREEN REG VOLLEYBALL ASSN PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 210.00 Total : 210.00 9750 10/17/2022 009035 FOSTER, AVERIE PARK REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEADC 75.00 Total: 75.00 9751 10/17/2022 009037 GRENN, LAVITA PARK REFUND 031.237.10.99 DEPOSIT REFUND: VALLEY MISSION 75.00 Total : 75.00 9752 13/17/2022 009038 HIESTAND, MONICA PARK REFUND 001.237.10.99 REFUND FOR OPEN SWM 23.56 Total: 23.58 9753 10/17/2022 009039 HYDRAFAB NORTHWEST PARK REFUND 001.237.10.99 DEPOSIT REFUND: EXEC CONE ROON 52.00 Total : 52.00 9754 10/17/2022 009040 ISLEY. COYLENE PARK REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUNGE 210.00 Total : 210.00 9755 10/17/2022 004816 NUMERICA CREDIT UNION PARK REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 108 52.00 Total : 52.00 9756 10117/2022 009042 PARTNERING FOR PROGRESS PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 210.00 Total: 210.00 9757 13/17/2022 009043 SAFEWAY PARK REFUND 001.237,10.99 DEPOSIT REFUND: ROOM 109 52.00 Total: 52.00 9758 10/17/2022 009044 SMITH, LISA PARK REFUND 001.237,10,99 DEPOSIT REFUND: BROWNS PARK 75,00 Total : 75.00 9759 10/17/2022 008607 SPOKANE FOOD POLICY COUNCIL PARK REFUND 001,237.10,99 DEPOSIT REFUND: MIRABEAU MEADC 75.00 Page: vchlist Voucher List Page: 2 10/17/2022 12:05:50PM Spokane Valley Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept DescriptionlAccount Amount 9759 10/17/2022 008607 008607 SPOKANE FOOD POLICY COUNCIL (Continued) Total : 75.00 9760 10/17/2022 001627 STCU PARK REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 205 52.00 Total: 52.00 9761 10/17/2022 009045 STOUT, SHERECE PARK REFUND 001.237.10 99 DEPOSIT REFUND: GREAT ROOM 500.00 Total: 500.00 9762 10/17/2022 009046 THE ARC OF SPOKANE PARK REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEADC 75.00 Total: 75.00 9763 10/17/2022 009047 URBAN, HEATHER PARK REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEADC 75.00 Total : 75.00 9764 10/17/2022 009048 WILLIAMS, JANET PARK REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUNGE 500.00 Total: 500.00 18 Vouchers for bank code : pit -ref 18 Vouchers in this report Bank total : 3,021.56 Total vouchers : 3,021.56 Page: vchlist 10/17/2022 4:29:40131VI Voucher List Spokane Valley Page: 1 Bank code: apbank Voucher Date Vendor Invoice Fund/Dept 58034 10/17/2022 000197 ACRANET 58035 10/17/2022 007136 AMAZON CAPITAL SERVICES INC 58036 10/17/2022 001117 BASINGER, MICHAEL 58037 10/17/2022 000571 CODE PUBLISHING COMPANY 58038 10/17/2022 007240 CONCENTRA MEDICAL CENTERS 58039 10/17)2022 003274 EXCHANGE PUBLISHING LLC 58040 10/17/2022 001447 FREE PRESS PUBLISHING INC 21432 1 DFP-LDRX-MDNQ EXPENSES GC000B711 GC0008773 76717928 656323 656326 657200 657201 657203 657204 656180 658181 658182 658183 658184 658185 V53283 V53292 V53293 V53295 001.018.016.518 001.076.304.575 001.040.042.558 001.013.000.513 001.013.000.513 001.018.016.518 DescriptionlAccount Amount EMPLOYEE BACKGROUND CHECKS 37.00 Total: 37.00 OFFICE SUPPLIES: PARKS EXPENSE REIMBURSEMENT ELECTRONIC CODE UPDATE ELECTRONIC CODE UPDATE EMPLOYEE PHYSICAL 001.013.000.513 LEGAL PUBLICATION 001.013.000.513 LEGAL PUBLICATION 001.013.000.513 LEGAL PUBLICATION 001.013.000.513 LEGAL PUBLICATION 001.013.000.513 LEGAL PUBLICATION 001.013.000.513 LEGAL PUBLICATION 001.013.000.513 LEGAL PUBLICATION 001.013.000.513 LEGAL PUBLICATION 001.013.000.513 LEGAL PUBLICATION 001.013.000.513 LEGAL PUBLICATION 001.013.000.513 LEGAL PUBLICATION 001.013.000.613 LEGAL PUBLICATION 001.013.000.533 LEGAL PUBLICATION 001.013.000.513 LEGAL PUBLICATION 001.013.000.513 LEGAL PUBLICATION 001.013.000.513 LEGAL PUBLICATION Total : Total : Total : Total : Total : Total : 60.80 60.80 10.00 10.00 410.18 268.98 679.16 160.00 160.00 24.75 26.86 24.75 25.50 27.65 51.35 25.50 26.86 37.13 41.08 40.29 29.23 380.95 40.00 70.00 37.00 79.90 226.90 Page: vchlist 10/1712022 4:29:40PM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept 58041 10/1712022 001253 GORDON THOMAS HONEYWELL 58042 10/17/2022 008453 KOTTKAMP, YEDINAK & ESWORTHY 58043 10/17/2022 004850 NAVIA BENEFIT SOLUTIONS, HRA PLAN 58044 10/17/2022 004130 PACIFICA LAW GROUP LLP 58045 10/17/2022 001860 PLATT ELECTRIC SUPPLY 58046 10/17/2022 000675 RAMAX PRINTING &AWARDS INC 58047 10/17/2022 007741 REFRIGERATION SUPPLIES DIST 58048 10/17/2022 000709 SENSKE LAWN & TREE CARE INC. 58049 10/17/2022 000658 SPOKANE CO SUPERIOR COURT 58050 10/17/2022 000658 SPOKANE CO SUPERIOR COURT 58051 10/17/2022 000065 STAPLES ADVANTAGE 58052 10/17/2022 004740 THOMSON REUTERS-WEST Sept 2022 1042 2813 10521395 78494 3F99978 3G16138 3G86786 34940 16294872-0D 16294952-00 13341324 7425 E THIRD 5002 N EVERGREEN 3519708043 847118887 001.011.000.511 001.040.044.558 001.018.016.518 001.090.331.514 001.076.305.575 001.076.305.575 001.075.305.575 001.013.000.513 001.033.034.594 D01.033.034.594 001.076.300,576 001.013.015.515 001.013.015.515 001.013.000.513 001.013.015.515 Description/Account Amount GOVERNMENTAL AFFAIRS SERVICES 5,485.25 Total : 5,486.25 PROFESSIONAL SERVICES Total : FLEX SPENDING ADMINISTRATION Total : PROFESSIONAL SERVICES RE: CLFRF Total REPAIR & MAINT. SUPPLIES: CENTERF REPAIR & MAINT. SUPPLIES: CENTERF REPAIR & MAINT. SUPPLIES: CENTERF Total: NAME TAG W/MAGNET: LEGISLATIVE F Total REPAIR & MAINTENANCE SUPPLIES - I REPAIR & MAINTENANCE SUPPLIES: F Total : 895 CONTRACT MAINTENANCE COURT FILING COURT FILING OFFICE SUPPLIES: CITY MGR SUBSCRIPTION CHARGES Total : Total : Total : Total : 1,520.00 1,520.00 424.00 424.00 592.00 592.00 -120.80 109.35 109.30 97.85 17.97 17.97 99.83 40.21 140.04 64,898.17 64,898.17 240.00 240.00 240.00 240.00 61.44 61.44 872.29 Page; uchlist Voucher List Page: 3 1011712022 4:29:40PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept DescriptionlAccount Amount 58052 10/17/2022 004740 004740 THOMSON REUTERS-WEST (Continued) Total : 872.29 58053 10/17/2022 007996 TRANSPORTATION SOLUTIONS 18938 001.013.015.515 PROFESSIONAL SERVICES 7,309.58 Total : 7,309.58 58054 10/17/2022 006178 WALTER E NELSON CO 480899 001.076.305.575 JANITORIAL SUPPLIES: CENTERPLAC! 380.28 Total: 380.28 58055 10/17/2022 008027 WESTERN STATES FIRE PROTECTION WSF457083 001.016.016.521 ANNUAL FIRE SPRINKLER INSPECTIOI 625.00 WSF458014 001.033.033,518 FIRE SPRINKLER INSPECTION: CITY H 625.00 Total : 1,250.00 58056 10/17/2022 000541 WONDERLAND NORTHWEST INC. 56023 001,076,301.571 SUMMER DAY CAMP ADMISSION 8117Y: 2,080.00 Total : 2,080.00 58057 10/17/2022 000487 YMCA OF THE INLAND NW AUGUST 2022 001.076.302.576 OPERATING EXPENSESIMGMT FEEAI 90,496.51 Total : 90,496.51 24 Vouchers for bank code : apbank Hank total : 177,661.19 24 Vouchers in this report Total vouchers : 177,661.19 Page: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: Oct 25, 2022 Department Director Approval: Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending Oct 15, 2022 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: BUDGET/FINANCIAL IMPACTS: Employees Council Total Gross: $ 379,062.13 $ - $ 379,062.13 Benefits: $ 72,699.68 $ - $ 72,699.68 Total payroll $ 451,761.81 $ $ 451,761.81 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT MINUTES City of Spokane Valley City Council Study Session Meeting Tuesday, October 4, 2022 Mayor Haley called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in Council Chambers, and also remotely via Zoom meeting. Attendance: Councilmembers Pam Haley, Mayor Tom Hattenburg, Councilmember Brandi Peetz, Councilmember Laura Padden, Councilmember Ben Wick, Councilmember Arne Woodard, Councilmember Absent: Rod Higgins, Deputy Mayor Staff John Hohman, City Manager Cary Driskell, City Attorney Chelsie Taylor, Finance Director Bill Helbig, Community & Public Works Dir. Tony Beattie, Sr. Deputy City Attorney Erik Lamb, Deputy City Manager John Bottelli, Parks, Rec & Facilities Director Eric Robison, Housing/Homeless Coordinator Jerremy Clark, Traffic Engineering Manager Robert Lochmiller, Senior Engineer John Whitehead, Human Resources Manager Virginia Clough, Legislative Policy Coordinator Christine Bainbridge, City Clerk ROLL CALL: City Clerk Bainbridge called roll; all Councilmembers were present except Deputy Mayor Higgins. It was moved by Councilmember Woodard, seconded and unanimously agreed to excuse Deputy Mayor Higgins. APPROVAL OF AGENDA: It was moved by Councilmember Woodard, seconded, and unanimously agreed to approve the agenda. 1. Sullivan/Trent Interchange Update — Rob Lochmiller, Jerremy Clark Mr. Lochmiller and Mr. Clark gave an update on the Sullivan/Trent Interchange Project, including existing road and traffic conditions along with level of service for the intersection; the project alternatives were explained in further detail along with estimated construction costs and designs, with Alternative 4, `Jughandle' configuration being the least expensive at $35.2 million. Mr. Clark also noted that except for alternative 4, all alternatives would require replacing the bridge and closing the Trent and Progress intersection. There was discussion about the roundabouts, intersection delays, and small acquisitions. Mr. Lochmiller said that the next steps include holding a public meeting October 17 at the East Valley Middle School from 5-7 p.m.; coming back to Council in November with a recommended preferred alternative, at which time Council will select a preferred alternative; and that the design of the preferred alternative will be advanced in 2023. 2. Stormwater Utility Plan Update — Gloria Mantz In her update of the Stormwater Utility Program, City Engineer Mantz gave some background on what the stormwater utility program is, that the stormwater utility is an enterprise fund and as such must be self- sufficient; that the $21.00 fee, which is assessed uniformly on single family residences, duplexes, triplexes and fourplexes, was established when the City incorporated and is in our adopted Master Fee Schedule, and the fee has not increased since 2003. She explained that an APA (Aquifer Protection Area) fee is imposed on each water meter within the City according to water meter size, and those funds are collected by Spokane County; that all APA funds must be used entirely on stormwater related projects designed to protect the aquifer; that the fee is expected to generate over $450,000 in 2022 to City Fund 403, and that without a regional public vote, this fee will sunset November of 2024. Ms. Mantz noted that comparing our stormwater fee with the Consumer Price Index inflation, the fee should be about $32.05; she also noted that Council Meeting Minutes, Study Session: 10-04-22 Page 1 of 3 Approved by Council: DRAFT comparing our fee with other municipalities on the east side of Washington, by far, we have the lowest monthly rate. Ms. Mantz explained that the Underground Injection Control (UIC) Program regulates stormwater discharges to groundwaters of the state; that our City owns approximately 7,000 drywells (which are UIC structures), which must be mapped, assessed and registered; that we must also adopt a plan to retrofit drywells that have the highest potential to pollute groundwater, and any UICs installed after 2006 must meet the non -endangerment rule. Ms. Mantz stated that we are in the process of developing a Stormwater Utility Plan to establish the long-term goals of the Utility; that the work plan is guiding a Stormwater Utility Rate Study and recommendations for potential stormwater utility rate structures and fees, and the Osborn Consulting firm has been selected to develop that utility work plan, rate study and to propose a stormwater fee rate revision; that a public meeting on the study and fees will be held October 20; staff will present to Council on October 25, with a scheduled date of November 8 for Council to consider adoption of the plan. Councilmember Padden asked if the County will put the APA back up for vote, but as it is two years from now, Mr. Hohman said he will look into that and report back. Councilmember Wick said when the study does come back, he would like to see the cost programs broken out and identified to help explain which element cost the most. 3. Presentation of 2023 Preliminary Budget — John Hohman As part of the ongoing budget development process, City Manager Hohman presented the 2023 preliminary budget for Council review, including an overview of priorities, budget development goals, fiscal policies including financial management and objectives, and stated that we have a commitment to policies with long term financial sustainability. As part of the budget highlights, Mr. Hohman touched on the 2023 total revenue budget, total expenditure budget noting we remain fiscally sound; staffing levels; ending fund balance; public safety; pavement preservation, transportation & infrastructure; capital projects; economic development; and challenges including historic inflation increases; street operation fund; railroad grade separations; and ending with the comment that we have a balanced general fund budget, due to outstanding collaboration between staff and council. 4. Governance Manual Revisions — Chris Bainbridge, Erik Lamb Council discussion on proposed revisions included: leave the study session new format as proposed; include one public comment session every week; although there was no defined consensus, Council determined for now to continue with the omission of the Three Touch Principal; and add a comment on page 4 about following Roberts Rules of Order. Staff was asked to work on clarifying language for the remote participation section. In response to Council questions, Deputy City Manager Lamb said he will research the question of imposing a temporary ban on members of the public who are disruptive during the meeting. Mr. Lamb went over the proposed changes to the section on executive sessions; said this is a delicate subject as it deals with follow councilmembers and their actions; said page 13 outlines the process including an independent investigation, and although there could be a $500 penalty imposed, the Governance Manual committee decided to go with the removal from committees rather than a monetary penalty. There was discussion about who the investigator might be and of the selection process, with Mr. Lamb explaining that the idea is to have someone at the ready during a neutral time, rather then wait until there is a proposed breach of confidentiality. Mr. Lamb said he would check around to see what firms might be appropriate; also noted he will do further research concerning the statute of limitations associated with such breech, and that he will bring that information back for continued discussion. Several Councilmembers suggested not having an elected official or even a retired elected official as the investigator, but to perhaps have someone impartial who knows enough about laws and ethics. Councilmember Peetz asked about an appeal process and Mr. Lamb said a Councilmember would still retain their personal rights and could take such a challenge to a court, although he is not sure where an appeal would go and that might be difficult to build into the process. Council Meeting Minutes, Study Session: 10-04-22 Page 2 of 3 Approved by Council: DRAFT Mr. Lamb then moved to the expense and travel approval sections on page 35 and 36; he noted the existing process for reimbursement for mileage, food, etc., as councilmembers travel to committees and in association with their other duties; said rather than keep receipts for itemized food, that the finance department is working on a per diem process and said we hope to have some rates when this topic next comes to Council. Mr. Lamb said hotel rates would be the actual expense; that staff is also researching the idea of a monthly mileage stipend, which would eliminate the need to keep track of detailed mileage; adding that staff is also looking at those processes for staff travel. Appendix C was discussed concerning the acceptance of gifts, and it was agreed to leave the proposed change of $50.00 since that is in state law and used for state legislators. The question also arose about whether the Resolution adopting the manual could be retroactive. Council agreed they would like this topic to come back again as an administrative report. 5. Advance Agenda — Mayor Haley There were no suggested changes to the Advance Agenda 6. Monthly Reports The Police Department, and Finance Department monthly reports were for information only and were not reported or discussed. 7. Council Comments — Mayor Haley Councilmember Woodard said he will be out of town for the October 25 meeting but would like to participate remotely; and it was noted that a motion will be included on a future agenda for that purpose. Mayor Haley said she will be out for next Tuesday's meeting. 8. City Manager Comments — John Hohman City Manager Hohman thanked Councilmembers for attending today's Dragon Fly sculpture dedication ceremony, commissioned by Mr. Franz Wolff and the artist. Old mission trailhead is location 9. Executive Session: [RCW 42.30.110(1)(b)] Potential Land Acquisition It was moved by Councilmember Woodard, seconded and unanimously agreed to adjourn into executive session for approximately 15 minutes to discuss potential land acquisition, and that no action will be taken upon return to open session. Council adjourned into executive session at 8:09 p.m. At 8:21 p.m. City Attorney Driskell entered Council Chambers and announced that the executive session is extended for an additional ten minutes. At 8:33 p.m. Mayor Haley declared Council out of executive session, at which time it was moved by Councilmember Woodard, seconded and unanimously agreed to adjourn. ATTEST: Pam Haley, Mayor Christine Bainbridge, City Clerk Council Meeting Minutes, Study Session: 10-04-22 Page 3 of 3 Approved by Council: Draft MINUTES City of Spokane Valley City Council Regular Formal Meeting Tuesday, October 11, 2022 Deputy Mayor Higgins called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in Council Chambers, and also remotely via Zoom meeting. Attendance: Councilmembers Rod Higgins, Deputy Mayor Laura Padden, Councilmember Brandi Peetz, Councilmember Ben Wick, Councilmember Arne Woodard, Councilmember Absent: Pam Haley, Mayor Tim Hattenburg, Councilmember Staff John Hohman, City Manager Cary Driskell, City Attorney Chelsie Taylor, Finance Director Bill Helbig, Community & Public Works Dir. Erik Lamb, Deputy City Manager Tony Beattie, Sr. Deputy City Attorney Dave Ellis, Police Chief John Bottelli, Parks, Rec & Facilities Director Morgan Koudelka, Sr. Administrative Analyst Chaz Bates, Planning Manager Lori Barlow, Senior Planner Virginia Clough, Legislative Policy Coordinator Christine Bainbridge, City Clerk INVOCATION: Pastor Mark Walker of the Spokane Valley Nazarene Church gave the invocation. PLEDGE OF ALLEGIANCE Council, staff and the audience stood for the Pledge of Allegiance. ROLL Ca11: City Clerk Bainbridge called the roll; all Councilmembers were present except Mayor Haley and Councilmember Hattenburg. It was moved by Councilmember Woodard, seconded and unanimously agreed to excuse Mayor Haley and Councilmember Hattenburg from tonight's meeting. APPROVAL OF AGENDA It was moved by Councilmember Woodard, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS Councilmember Wick: reported that he attended the HUB breakfast; went to the Spokane County State of the County address given by Commissioner Kuney; said he is on the Association of Washington Cities (AWC) Large City Advisory Committee, which is for cities with populations of 100,000 or more, and during that meeting they discussed issues faced by large cities; said they brought up the railroad maintenance issues and of the lawsuit filed by UP (Union Pacific) against the state; said that he went to the Dragonflies sculpture (created by Bill and Karma Simmons) dedication on the Old Mission Trailhead; and extended thanks to Mr. Fritz Wolff and the artist. Councilmember Woodard: said that he also attended the sculpture dedication and he too extended thanks to Mr. Wolff and the artist; said he received a list from the Continuum of Care (COC) of people who'd like to be part of the `money grab' from COC as a provider. Councilmember Peetz: said she also attended the HUB breakfast; and that it was exciting to see people attend the sculpture dedication, and she extended thanks to the Mr. Wolff and the artist. Councilmember Padden: said the dedication was a nice event and the sculpture seems to fit well, and she also extended thanks to the artist and Mr. Wolff; said she attended a Chamber of Commerce meeting where Council Meeting Minutes, Formal: 10-11-2022 Page 1 of 5 Approved by Council: Draft they heard a presentation from GSI (Greater Spokane, Inc.) about their next new vision which includes development around the North/South freeway, fairgrounds, and other places; said Spokane County's third annual Vets Standdown Resource Fair will be held this Saturday at 222 E. Indiana, which is a county -wide event open to all. Deputy Mayor Higgins: had no report MAYOR'S REPORT: n/a GENERAL PUBLIC COMMENT OPPORTUNITY: After Deputy Mayor Higgins explained the process, he invited public comment, and let the public know that there is only one general public comment session tonight. Ms. Barb Howard, Spokane Valley, [via Zoom]: said about $157,200 was given to SCOPE in 2021 and over $120,000 in 2020 and she wants to know if there is a way to find out what that money was spent on since SCOPE members are all volunteers; said there are no adults with kids when they get on school buses and asked if there is any way to help there. Mr. Wes Mackie, Spokane: said he represents Cedar and Sage General Contractors; he spoke of a project on 8th and Tschirley and of the current proposed requirement to increase multi -family parking to two stalls per unit; said that would kill their project; said he did not attend the Planning Commission's public hearing as he was not aware of that public comment period. Ms. Kathy Novak, Spokane: said she is a victim of a crime that occurred at the YMCA in Spokane Valley where a locker was broken into that contained her purse, keys, and personal identification including credit cards; said there is video of the people using her credit cards at local stores as they cleaned out her bank account; said she went to the Police Department and gave them the information; said they had footage of people shopping using her credit cards; said the police department hasn't done anything to help her; that she has been calling them without receiving any return calls; that when she spoke to the person at the Police Department front desk they were not very helpful and told her to come to a Council meeting and ask that Council give them more money. Mr. John Harding, Spokane Valley: spoke about the homeless situation in Spokane Valley and suggested citizens receive some kind of an update to better understand the proposed plan to help those who need and want the help. 1. PUBLIC HEARING: 2023 Preliminary Budget — Chelsie Taylor Deputy Mayor Higgins opened the public hearing at 6:21 p.m. Finance Director Taylor went through her PowerPoint explaining about the total appropriations, employee count, general fund revenues and expenditures as well as nonrecurring expenditures; other revenues such as motor vehicle fuel tax, Real Estate Excise Tax, and Hotel/Motel tax; followed by a recap of some of the challenges such as inflation and declining revenues; and ended by stating that if Council has any changes, she would like to have them known sooner rather than later. Councilmember Padden asked about the request for a paralegal and why we continue to budget for an intern. City Manager Hohman replied that demands on our legal depaitinent have increased over the last several years as they try to keep up with the workload, especially as we are more assertive on code enforcement; said we are trying to stabilize the workforce, but it is up to Council on how to proceed. Councilmember Padden also mentioned that the local neighborhood roads are in dire shape and she would like to see maybe a deemphasizing on some of the non -essential projects, or hold off on design and engineering. Councilmember Wick said we have had mixed success with interns trying to carry out essential duties and of the efforts in consistency with numerous interns; concerning streets, said he would like to figure out how to put more money in local roads but not sure reducing engineering and capital is the way to do that; that state-wide, once a project is designed we get grant money, so the more we can have designed and ready to go, the more successful we will be in grants; and finally concerning property tax, said he looks forward to having that conversation. Deputy Mayor Higgins invited public comment. Council Meeting Minutes, Formal: 10-11-2022 Page 2 of 5 Approved by Council: Draft Mr. Dan Allison, Spokane Valley: said he does not agree with the 1% property tax increase; said it is a small amount of money but people don't need any more taxes; said they just got stuck with increases with the school and fire department and don't need more. Mr. Al Merkel, Spokane Valley: agreed with not having the 1% tax; said the housing market is unstable so property values probably won't go down for at least two years; said Council should think about taxing things that are directly applicable, like taxing people who use roads; said using the general fund for roads is unstable and he'd like to see another proposal. Mr. John Harding, Spokane Valley: said he agrees with the previous comments; that a lot of people here are on fixed incomes and this is the worst time to be raising the 1% tax that the City has managed to get by without. There were no further public comments and Deputy Mayor Higgins closed the public hearing at 6:44 p.m. 2. First Reading Property Tax Ordinance 22-021— Chelsie Taylor After City Clerk Bainbridge read the ordinance title, it was moved by Councilmember Woodard and seconded to advance Ordinance 22-021 levying regular property taxes for 2022 [31 to a second reading. Finance Director Taylor explained that this ordinance includes the 1% increase as allowed by state law, as well as new construction and noted the County's figures are still estimates and the final figures won't be available until later this fall. It was then moved by Councilmember Wick and seconded to amend the ordinance to remove the 1% increase. Speaking for the original ordinance, Councilmember Woodard said this represents about $3.45 per resident per year, or about 30¢ a month; said he is also on a fixed income so he knows what it feels like to have an increase in any tax; said the overall total amount collected of about $131,000 won't make much difference on roads; however, it does help with our Moody's bond rating to give us a rating without having to have pre -determined funds for some projects; said it even affects the State legislature when it comes to us getting grants, as they appreciate it when we make sure we use all available avenues to fund projects, as why would they invest in our projects if we don't; said he would like to have more discussion on why it is important; said other entities take their 1-2% tax increase and while we haven't been doing so, we get blamed for the tax increase anyway. Councilmember Wick said we have not taken an increase for about 12 years and that our goal and focus is on growing the economy; said he knows the State wants us to take the increase but we still get grants; said we don't need it to balance the budget and it would not be adding anything new, and said it is not a year to take that increase. Councilmember Padden mentioned we are already experiencing a huge tax increase in the form of inflation, the highest in the last 40 years; said real wages are down and food and gas prices are up. Councilmember Peetz said she too agrees with the amendment as even without the tax increase, we still have one of the highest bond ratings; and that $3.00 is a lot of money to some people. Vote by acclamation to amend the ordinance to remove the 1% tax increase: in favor: Deputy Mayor Higgins, and Councilmembers Peetz, Padden, and Wick. Opposed: Councilmember Woodard. Motion carried to amend the ordinance. Vote by acclamation on the amended motion to advance the ordinance to a second reading and remove the 1% tax increase: in favor: Deputy Mayor Higgins, and Councilmembers Peetz, Padden, and Wick; opposed: Councilmember Woodard. Motion carried. Finance Director Taylor said she will bring back the modified ordinance for the second reading. NEW BUSINESS: 3. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of Claim Vouchers on October 11, 2022, Request for Council Action Form: $4,564,266.29 b. Approval of Payroll for Pay Period ending September 30, 2022: $638,994.26 Council Meeting Minutes, Formal: 10-11-2022 Page 3 of 5 Approved by Council: Draft c. Approval of Council Meeting Minutes of September 20, 2022, Study Session d. Approval of Council Meeting Minutes of September 27, 2022, Formal Meeting It was moved by Councilmember Woodard, seconded and unanimously agreed to approve the Consent Agenda. ADMINISTRATIVE REPORT: 4. Spokane Housing Authority (SHA) Update — Pam Parr, SHA Executive Director SHA Executive Director Parr gave an update on the SHA and its Strategic Plan. After Ms. Parr went over SHA's vision, mission, values and strategic priorities, Council extended thanks for her presentation, information, and what the SHA does for the community. 5. Code Text Amendment 2022-0002 Multi -Family Residential Parking Update — Lori Barlow Senior Planner Barlow explained that in the spring of 2022, Council had several discussions regarding multifamily parking issues, including a concern of overflow of on -street parking; and on May 3, 2022, Council agreed to initiate a draft amendment to revise the number of parking spaces required per dwelling unit in multifamily development, and to review what type of parking may be counted toward the required number of parking spaces. Therefore, she explained a city -initiated code text amendment has been proposed to revise the City's Code regarding multifamily parking standards; she noted the proposed regulations increase the required parking up to two spaces per dwelling regardless of the number of bedrooms, or one space per dwelling unit if the unit is documented as an affordable unit, and that additional changes include that garage spaces and for -fee parking spaces cannot be counted toward the required number of spaces. Ms. Barlow explained that this issue was reviewed by the Planning Commission in their study session, which was followed by a public hearing, followed by deliberations where the Planning Commission voted five to two that Council deny the proposed amendment for the reasons set out in their Findings, i.e. that (1) the amendments don't address the existing parking issue; (2) two spaces per unit don't account for the current economic conditions that cause more persons to live in each unit; (3) that there is no evidence to support that Affordable Housing Units require less parking; (4) not counting garages requires more land for parking and less land for housing; and (5) that there was no input from the development community. There was Council discussion about the Planning Commission recommendation and findings in that it appeared confusing; that the Commission recognized the issue but the amendment doesn't address it. Ms. Barlow added that one of the Commissioners made the motion to deny the proposal as it was felt there wasn't enough research to make a decision or address how it would affect developers, nor was there a proposed amendment. Councilmember Woodard suggested sending a special invitation to developers to discuss solutions to parking as it appears some changes are warranted; and several Councilmembers agreed the proposal would not address the current parking situation. Mr. Hohman agreed with the need to have more involvement with the development community; that the current problems are a challenge; some streets are under -developed and even if the streets were improved, on -street parking might remain an issue. There was ultimate Council consensus to remand this back to the Planning Commission. 6. 2022 Budget Amendment — Chelsie Taylor, Morgan Koudelka, Erik Lamb Finance Director Taylor went over the events that have occurred over the normal course of operations, that necessitate a second 2022 budget amendment; which was followed by a breakdown by Mr. Koudelka of appropriations associated with law enforcement and emergency management, all as explained on the Request for Council Action Form. After brief discussion, Councilmembers were in agreement to proceed with the 2022 budget amendment as proposed. 7. Advance Agenda — Mayor Haley Councilmember Wick mentioned the idea of sending a letter to the state legislators to please stop making housing more expensive with changes to the building or energy code, including a prohibition on natural gas. All Councilmembers agreed with the idea of sending a letter. Council Meeting Minutes, Formal: 10-11-2022 Page 4 of 5 Approved by Council: Draft CITY MANAGER COMMENTS Mr. Hohman said that he has become aware that some or all Councilmembers may have been contacted by a party in current litigation, and he suggested having an executive session prior to the end of tonight's meeting. Mr. Hohman said he had no other comments. It was moved by Councilmember Woodard, seconded and unanimously agreed to adjourn into executive session for up to ten minutes to discuss pending litigation. Councilmembers adjourned into executive session at 8:17 p.m. At 8:24 p.m., Deputy City Attorney Bettie returned to Council Chambers and announced that the executive session would be extended for five minutes. At 8:30 p.m., Deputy Mayor Higgins declared Council out of executive session, at which time it was moved, seconded and unanimously agreed to adjourn. ATTEST: Pam Haley, Mayor Christine Bainbridge, City Clerk Council Meeting Minutes, Formal: 10-11-2022 Page 5 of 5 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 25, 2022 Department Director Approval: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. Report' pending legislation ❑ executive session AGENDA ITEM TITLE: Proposed Resolution 22-019 setting public hearing for Street Vacation 2022- 0003. GOVERNING LEGISLATION: Chapter 22.140 Spokane Valley Municipal Code; RCW 35A.47.020 and chapter 35.79 RCW. PREVIOUS COUNCIL ACTION TAKEN: October 18, 2022 — Administrative Report for Street Vacation 2022-0003. BACKGROUND: Ann Easterly, trustee of the Ann S. Easterly 2018 Living Trust, has requested the vacation of a 21-square-foot piece of public right-of-way located adjacent to University Road. The area of right-of-way was previously the site of a school zone flashing beacon assembly and no longer needed by the City. The assembly has been relocated to the north and only the foundation remains in place. The right-of-way proposed to be vacated is located west of and adjacent to University Road approximately 170 feet south of the intersection of 16th Avenue and University Road. The piece of right-of-way measures 4.42-feet on its north side, 4.19-feet on its south side, and 5-feet on its east and west sides. The right-of- way and foundation for the flashing beacon assembly are located behind the existing sidewalk. The right- of-way is adjacent to Parce145291.0125 on three sides. The parcel is owned by Ann S. Easterly 2018 Living Trust. On October 18, 2022, the City Council consented to move Resolution 22-019 to the Consent Agenda for October 25, 2022. OPTIONS: Approve Resolution 22-019 as part of Consent Agenda, remove from Consent Agenda to discuss separately, or take other appropriate action. RECOMMENDED ACTION OR MOTION: I move to approve Resolution No. 22-019 setting December 8, 2022 as the date for a public hearing before the Planning Commission on street vacation STV- 2022-0003. BUDGET/FINANCIAL IMPACTS: None STAFF CONTACT: Levi Basinger, Planner ATTACHMENT: Proposed Resolution No. 22-019 CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 22-019 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, SETTING THE PUBLIC HEARING DATE AND TIME FOR THE PLANNING COMMISSION TO CONSIDER STREET VACATION APPLICATION STV- 2022-0003 PURSUANT TO RCW 35.79.010 AND SVMC 22.140.020; AND OTHER MATTERS RELATED THERETO. WHEREAS, the City of Spokane Valley has received a Street Vacation Application (File # STV-2022- 0003) from property owner Ann S. Easterly 2018 Living Trust to vacate an approximate 21-square-foot piece of public right-of-way located west of and adjacent to University Road. WHEREAS, the right-of-way proposed to be vacated is located approximately 170 feet south of the intersection of 16t1i Avenue and University Road, adjacent to Parcel 45291.0125; and WHEREAS, the area of right-of-way was previously the site of a school zone flashing beacon assembly, which has since been relocated leaving its foundation in place; and WHEREAS, RCW 35.79.010 specifies that the legislative authority shall establish by resolution the time when a street vacation application shall be considered by the legislative authority or a committee thereof; and WHEREAS, chapter 22.140 of the Spokane Valley Municipal Code (SVMC) establishes regulations and procedures for the processing of vacations of public streets (hereafter referred to as a "street vacation"); and WHEREAS, SVMC 22.140.030 specifies that the Planning Commission shall conduct the public hearing required pursuant to RCW 35.79.010; and shall develop and forward a recommendation for a requested street vacation to the City Council. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington, as follows: Section 1. Establishment of Public Hearing Date and Time for STV-2022-0003. The required public hearing for Street Vacation Application STV-2022-0003 shall be conducted before the Spokane Valley Planning Commission on December 8, 2022, beginning at 6:00 p.m., or as soon thereafter as possible, in the City Council Chambers at the City Hall of the City of Spokane Valley, 10210 East Sprague Avenue, Spokane Valley, Washington 99206. Section 2. Effective Date. This Resolution shall be in full force and effect upon adoption. Adopted this 25t1i day of October 2022. CITY OF SPOKANE VALLEY ATTEST: Pam Haley, Mayor Christine Bainbridge, City Clerk Approved as to form: Office of the City Attorney Resolution No. 22-019 Establishment of Public Hearing Date and Time for STV-2022-0003 Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 25, 2022 Department Director Approval: Check all that apply: ['consent ❑ old business ® new business ['public hearing ❑ information ['admin. report ['pending legislation ['executive session AGENDA ITEM TITLE: Second reading of Ordinance 22-021 levying 2023 regular property taxes and authorizing Spokane County to collect the tax on behalf of Spokane Valley. GOVERNING LEGISLATION: Chapter 84.55 RCW. PREVIOUS COUNCIL ACTION TAKEN: Through the 2023 Budget development process there have been several discussions regarding the 2023 property tax levy, including: • An administrative report August 30tn • A public hearing September 13tn • An administrative report September 20tn • The first reading of Ordinance 22-021 on October 11, 2022. During the first reading, the motion was amended to exclude the 1 % increase allowed by State law. BACKGROUND: Washington State Property Taxes Overview Taxing jurisdictions in Washington set a total levy amount through the budget process. Increases to this levy amount are generally limited by state law to 1 % pursuant to RCW 84.55.0101. State law also sets maximum levy rates for each type of taxing jurisdiction. The levy rate is determined by dividing the total levy by 1,000 and then by the total assessed value of the taxing jurisdiction. The assessed value is calculated at the county level, with Spokane County calculating the value for the City of Spokane Valley. As there are many different taxing jurisdictions, such as county, city, fire district, or library district, the county divides parcels into separate tax code areas (TCAs). TCAs are unique combinations of overlapping taxing districts. The City of Spokane Valley includes six difference TCAs. Below is an example of the TCA that covers the largest area in the City based on the 2022 levy: TCA - 144 - Largest area in City Jurisdiction Spokane County City of Spokane Valley Spokane Valley Fire District No. 01 Spokane Valley Fire District No. 01- Voted Spokane County Library District State School Central Valley School District - Voted Rate 1.02984941 1.01930744 1.04566989 1.65958394 0.42495791 2.65980605 3.67713574 Total 11.51631038 Tax on Home $400,000 $411.94 $407.72 $418.27 $663.83 $169.98 $1,063.92 $1,470.85 $411.94 8.9% $407.72 8.9% $1,082.10 23.5% $169.98 3.7% $1,063.92 23.1% $1,470.85 31.9% $4,606.52 $4,606.52 1 Spokane County 9% Central Valley School District - Voted 32% ti(IIIIIUItSS Spokane Valley Fire District No. 01 23% State School 23% 2023 Levy and Estimated Rate per $1,000 of Assessed Value • State law requires that the City pass an ordinance that establishes a property tax levy, and per our 2023 Budget calendar we are scheduled to adopt this legislation on October 25, 2022. • State law limits the increase in the property tax levy to the lesser of the increase in the Implicit Price Deflator (IPD), which is the specific measure of inflation used by the State for property tax increases, or 1%. The IPD rate for the 2023 tax year was issued on September 25, 2022, and it is 6.457%, meaning that the City's allowed increase is limited to 1 % for 2023. • The proposed 2023 property tax levy does not include the increase allowed by State law. • The levy will include property taxes on new construction. • With the passage of this ordinance, we estimate the City will collect between $13,511,336 (based upon the most recent Spokane County estimate) and $13,569,141 (based upon the City estimate). These estimates are computed as follows: City Estimate Spokane County Update as of 7/18/2022 Difference 2022 Actual Levy 13,169,141 13,169,141 0 + 0% Increase 0 0 0 2023 Levy after increase 13,169,141 13,169,141 0 + Estimated new construction 400,000 342,195 57,805 Total estimated 2023 Levy 13,569,141 13,511,336 57,805 • The $57,805 difference between the two revenue figures is a result of the differences in the estimated new construction. • Because Spokane County figures are still preliminary and don't include administrative refunds and other adjustments, I recommend we stay with the City of Spokane Valley estimate. • This levy is based upon a September 29th update to the preliminary estimate of assessed property values provided to the City by the Spokane County Assessor of $16,306,359,527. • Total property tax revenue of $13,569,141 on preliminary assessed values of $16,306,359,527 will produce a levy of approximately $0.832138 per $1,000 of assessed value in 2023 ($13,569,141 / ($16,306,359,527/1,000) = $0.832138). 2 • The 2023 estimated levy rate of $0.832138 per $1,000 is $0.187169 less than the 2022 levy rate of $1.019307. • It is important to note that this estimate is based upon the Assessor's latest preliminary projections of assessed value as of September 29, 2022. A change in any of the elements including assessed value, new construction estimate and/or a change in the amount of our proposed levy will change the actual levy rate per $1,000. Banked Capacity Banked capacity is the difference between what the City could levy (the Highest Lawful Levy) and what it actually does. In any case, the City of Spokane Valley's maximum levy rate is $1.60 per $1,000 of assessed value. Any amount levied that is less than the Highest Lawful Levy, represents "banked capacity." Included in the analysis below is the history of Spokane Valley levies including seven years of actual figures (2016 through 2022) and a preliminary estimate for 2023: Levy Year A B C D E F G H Taxable Value Highest Lawful Levy Actual Levy Refund Total Levy (= C + D) Levy Rate per $1,000 (= E/(A/1000)) Maximum Levy Rate per $1,000 Banked Levy Rate per $1,000 (=I/(A/1 000)) Banked Capacity (= B - C) 2022 assessment for 2021 assessment for 2020 assessment for 2019 assessment for 2018 assessment for 2017 assessment for 2016 assessment for 2015 assessment for Note: $14,609,547 $13,569,200 $13,124,140 $12,709,175 $12,382,505 $12,051,459 $11,796,100 $11,580,265 $11,477,044 $0 $45,001 $15,745 $16,721 $130,977 $8,302 $65, 857 $12,474 $13, 569, 200 $13,169,141 $12,724,920 $12,399,226 $12,182,436 $11,804,402 $11,646,122 $11,489,518 $0.832142 $1.019307 $1.101432 $1.215568 $1.302741 $1.367181 $1.433459 $1.482848 $1.60 $1.60 $1.60 $1.60 $1.60 $1.60 $1.60 $1.60 $0.767858 $1,040,347 $0.580693 $998,563 $0.498568 $878,432 $0.384432 $0.297259 $0.075321 $0.072937 $0.063368 Figures reflected for the 2023 levy are preliminary and subject to change. The taxable value is the prelminary estimate provided by the Spokane County Assessor as of September 29, 2022. We have estimated the highest lawful levy and banked capactiy based on prior year. $763,691 $766, 488 $650,326 $592,574 $490,992 • Generally speaking, there is a direct relationship between the Taxable Value listed in column A, and the Banked Capacity in columns H and I. In other words, as the Taxable Value increases the Banked Capacity also increases. This did not hold true for 2016 due to the Implicit Price Deflator (IPD) being less than 1 %, which held the Highest Lawful Levy to a lower dollar value. • Alternatively, there is an inverse relationship between the directions of the Taxable Value in column A and the Levy Rate per $1,000 in column F. In other words, as the Taxable Value increases (as is the case in 2022) the Levy Rate per $1,000 decreases. Essentially what occurs in this case is that even though the Levy Rate per $1,000 may decrease, the actual amount paid by a property owner may not change significantly because the value of the property has increased. By the same token, as the economy declines and Taxable Values decrease, the Levy Rate per $1,000 will likely increase. • In the years the City does not levy the increase in property tax revenue that is allowed by State law (the lesser of the increase in the IPD or 1%), that potential increase is "banked" for potential future use. • The banked capacity can be accessed by the City through the annual property tax levy ordinance adopted by the Council. However, the City may only take the banked capacity up to a level where the levy rate per $1,000 of assessed value does not exceed $1.60. • Accessing the banked capacity does not mean we can go back in time and collect the property taxes we've left behind. It simply means we can reset the base upon which the calculation is made. OPTIONS: Passage of this ordinance is required by law in order to levy 2023 property taxes. The Council could modify the ordinance to establish a different levy amount. RECOMMENDED ACTION OR MOTION: Move to approve Ordinance 22-021 levying regular property taxes for 2023. BUDGET/FINANCIAL IMPACTS: This Ordinance levies property taxes for the City's 2023 2023 $16, 306, 359, 527 2022 $12, 919, 694, 944 $14,122,703 2021 $11,553,065,482 $13,587,607 2020 $10,200,357,539 $13,146,196 2019 $9,351,389,045 $12,817,947 2018 $8,634,114,798 $12,446,426 2017 $8,124,487,663 $12,172,839 2016 $7, 748, 275, 097 $11, 968, 036 3 Budget where we anticipate property tax revenues to be approximately $13,569,200, or 24.05% of total General Fund recurring revenues of $56,418,900. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Ordinance # 22-021 Levying 2023 Regular Property Taxes 4 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 22-021 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, LEVYING THE REGULAR PROPERTY TAXES FOR THE CITY OF SPOKANE VALLEY, WASHINGTON FOR THE YEAR COMMENCING JANUARY 1, 2023, TO PROVIDE REVENUE FOR CITY SERVICES AS SET FORTH IN THE CITY BUDGET, AND OTHER MATTERS RELATING THERETO. WHEREAS, the City Council of the City of Spokane Valley has met and considered its budget for the calendar year 2023; and WHEREAS, the City's actual levy amount from the previous year was $13,169,141; and WHEREAS, the population of the City is more than 10,000. NOW, THEREFORE, the City Council of the City of Spokane Valley, do ordain as follows: Section 1. Property Tax Levy - An increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2023 tax year. The dollar amount of the increase over the actual levy amount from the previous year shall be $0.00 which is a percentage increase of 0.0% from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, any increase in the value of state assessed property, any annexations that have occurred, and refunds made. Section 2. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy of this Ordinance, shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Office of the State Auditor, and to the Association of Washington Cities. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. PASSED by the City Council this day of , 2022. Pam Haley, Mayor ATTEST: Christine Bainbridge, City Clerk Approved As To Form: Date of Publication: Office of the City Attorney Effective Date: Ordinance 22-021 Levying 2023 Property Taxes Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 25, 2022 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First Reading of Proposed Ordinance #22-023 Adopting the 2023 Budget. GOVERNING LEGISLATION: State budget law. PREVIOUS COUNCIL ACTION TAKEN: To date the Council has heard presentations on the 2022 Budget on five previous occasions including two public hearings. Thus far no formal Council action has been taken. BACKGROUND: This marks the sixth occasion where the Council will discuss the 2023 Budget and by the time the Council is scheduled to adopt the 2023 Budget on November 8, 2022, Council will have had an opportunity to discuss it on eight separate occasions, including three public hearings to gather input from citizens: • June 14 Council Budget Workshop • August 30 • September 13 • October 4 • October 11 • October 25 • November 8 • November 8 Admin report: Estimated 2023 revenues and expenditures Public hearing #1 on 2023 revenues and expenditures City Manager's presentation of preliminary 2023 Budget Public hearing #2 on 2023 Budget First reading on ordinance adopting the 2023 Budget Public hearing #3 on 2023 Budget Second reading on ordinance adopting the 2023 Budget The 2023 Budget currently includes all of the Supplemental Budget Requests that were presented at the June 14th Budget Workshop. These were included in section 20 of the workshop binder. The overall impact of the Supplemental Requests is an increase of $354,608 in the General Fund ($81,108 in recurring costs and $273,500 in nonrecurring costs), $207,200 in the Street Fund #101, $160,000 in the Parks Capital Projects Fund #309, and $513,000 in the Equipment Rental and Replacement Fund #501. The Supplemental Requests include two new FTEs (discussed below). The increase in the Street Fund #101 is partially offset by a reduction in service costs related to the County Signal Shop contract with the expectation that the City's overall cost will be less over time. The items in the Parks Capital Project Fund #309 are paid for through the annual transfer of $160,000 from the General Fund. Most of the vehicle acquisition costs in the Equipment Rental and Replacement Fund #501 are replacements with funding already set aside in that fund. The summary sheet for the Supplemental Budget Requests is included as an attachment to this report. 2023 Budget Overview: • The 2023 Budget currently includes appropriations of $110,908,984 including $29,879,348 in capital expenditures, comprised in -part of: o $1,909,500 in Fund #001 General Fund. o $80,000 in Fund #101 Street O&M Fund o $9,157,127 in Fund #303 Street Capital Projects. o $4,810,000 in Fund #309 Park Capital Projects. o $7,805,121 in Fund #311 Pavement Preservation including $1,011,800 financed by the General Fund. o $3,950,000 in Fund #314 Railroad Grade Separation Projects. 1 o $1,621,100 in Stormwater Management Fund #402 and Aquifer Protection Area Fund #403 projects. o $513,000 in Fund #501 Equipment Rental and Replacement Fund. • To partially offset the $29,879,348 in capital costs we anticipate $13,219,062 in grant revenues which results in 44.24% of capital expenditures being covered with State and Federal money. • Budgets will be adopted across 27 separate funds. • The full-time equivalent employee (FTE) count will increase in 2023 by 2 to 105.25 from 103.25. These increases include a Paralegal position in the City Attorney Department and a Traffic Signal Technician in the Street Fund #101. Pertaining Specifically to the General Fund: • The 2023 recurring revenue estimate of $56,418,900 is $1,245,400 or 2.26% greater than the 2022 proposed amended budget of $55,173,500. • The 2023 recurring expenditure proposal of $52,726,223 is $2,667,535 or 5.33% greater than the 2022 proposed amended appropriation of $50,058,688. • Budgeted recurring revenues currently exceed recurring expenditures by $3,692,677 or 6.55% of recurring revenues. • Nonrecurring revenues include a $1,200,000 transfer in from the Capital Reserve Fund #312 for the replacement of police vehicles. This was originally budgeted in 2022, but staff was notified that the vehicles that have been ordered will not arrive until 2023, and so the budget is being moved into the appropriate year. • Nonrecurring expenditures total $5,634,548 and include: o $151,000 for Information Technology expenditures including: ■ $15,000 to replace outdated copiers ■ $50,000 for server upgrades ■ $60,000 for network core hardware replacement ■ $26,000 for software upgrades o $8,500 for furniture for the new Paralegal position o $1,239,000 for various Public Safety items including: ■ $1,200,000 for the replacement of police vehicles (see explanation above for nonrecurring revenues) ■ $15,000 for access and fencing improvements to the White Elephant property ■ $4,000 to install gutters at the Precinct ■ $20,000 to install security cameras in the back lot at the Precinct o $30,000 for a consultant contract for an event planner for the City's 20th anniversary ($50,000 spread over 2022 and 2023) o $26,000 to replace flooring at CenterPlace o $150,000 for improvements to the lobby and greenhouse at CenterPlace o $500,000 for Financial Software capital costs (carryover of costs from 2022) o $3,530,048 transfer out to the Street O&M Fund #101 to cover the deficit in recurring expenditures exceeding recurring revenues in that fund • The total of 2023 recurring and nonrecurring expenditures exceeds total revenues by $741,871. 2 • The projected ending fund balance for the General Fund at the end of 2023 is currently $36,817,824 or 69.83% of recurring expenditures. Other Funds: 2023 Budget appropriations (expenditures) in the other funds total $52,548,213 as follows: Fund Number Fund Name 2023 Appropriation 101 Street Fund 103 Paths and Trails Fund 104 Hotel / Motel Tax - Tourism Facilities Fund 105 Hotel / Motel Tax Fund 106 Solid Waste Fund 107 PEG Fund 108 Affordable & Supportive Housing Sales Tax Fund 120 CenterPlace Operating Reserve Fund 121 Service Level Stabilization Reserve Fund 122 Winter Weather Reserve Fund 204 Debt Service Fund 301 REET 1 Capital Projects Fund 302 REET 2 Capital Projects Fund 303 Street Capital Projects Fund 309 Parks Capital Projects Fund 310 Civic Facilities Capital Projects Fund 311 Pavement Preservation Fund 312 Capital Reserve Fund 314 Railroad Grade Separation Projects Fund 315 Transportation Impact Fee Fund 316 Economic Development Capital Projects Fund 402 Stormwater Management Fund 403 Aquifer Protection Area Fund 501 Equipment Rental and Replacement Fund 502 Risk Management Fund 632 Passthrough Fees & Taxes Fund 6,842,348 0 0 901,000 1,929,000 73,000 0 0 0 500,000 1,089,550 1,507,722 1,855,820 9,157,127 4,810,000 0 7,855,121 6,268,292 3,950,000 108,449 0 2,510,684 1,476,100 523,000 600,000 591,000 52, 548, 213 Primary sources of revenues in these other funds include: • Motor Vehicle Fuel Tax revenue that is collected by the State and remitted to the Street Fund is anticipated to be $2,062,600. • Telephone Tax revenues remitted to the City that supports Street Fund operations and maintenance are anticipated to be $857,000. • Real Estate Excise Tax (REET) revenues that are in large part used to match grant financed street projects are anticipated to total $3,000,000. • Hotel / Motel Tax revenues that are dedicated to the promotion of visitors and tourism are anticipated to be $1,500,000 ($900,000 in the Hotel/Motel Tax Fund #105 and $600,000 in the Hotel/Motel Tax — Tourism Facilities Fund #104). • Stormwater Management Fees that are estimated at $1,951,000. • Aquifer Protection Area Fees are estimated at $460,000. • Grant Revenues offsetting capital project costs are estimated at $13,219,062 o Fund #001 — General Fund - $120,000 o Fund #303 — Street Capital Projects - $7,988,376 o Fund #309 — Parks Capital Projects - $126,100 o Fund #311 — Pavement Preservation - $1,760,000 3 o Fund #314 - RR Grade Separation Projects - $2,827,086 o Fund #403 - Aquifer Protection Area Fund - $397,500 The City's 2023 Budget is adopted at a fund level as follows: Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund 001 Street Fund 101 Paths & Trails Fund 103 Hotel/Motel Tax - Tourism Facilities Fund 104 Hotel/Motel Tax Fund 105 Solid Waste 106 PEG Fund 107 Affordable & Supportive Housing Sales Tax Fur 108 CenterPlace Operating Reserve Fund 120 Service Level Stabilization Fund 121 Winter Weather Reserve Fund 122 LTGO Bond Debt Service Fund 204 REET 1 Capital Projects Fund 301 REET 2 Capital Projects Fund 302 Street Capital Projects 303 Park Capital Projects Fund 309 Civic Facilities Capital Projects Fund 310 Pavement Preservation Fund 311 Capital Reserve Fund 312 Railroad Grade Separation Projects Fund 314 Transportation Impact Fees Fund 315 Economic Development Capital Projects Fund 316 37,559,695 57,618,900 95,178,595 58,360,771 36,817,824 990,801 6,694,348 7,685,149 6,842,348 842,801 37,658 8,800 46,458 0 46,458 5,347,694 605,000 5,952,694 0 5,952,694 165,000 901,000 1,066,000 901,000 165,000 879,600 1,929,000 2,808,600 1,929,000 879,600 171,895 71,000 242,895 73,000 169,895 560,327 200,000 760,327 0 760,327 300,000 0 300,000 0 300,000 5,500,000 0 5,500,000 0 5,500,000 525,492 1,100 526,592 500,000 26,592 0 1,089,550 1,089,550 1,089,550 0 4,649,572 1,504,000 6,153,572 1,507,722 4,645,850 5,177,713 1,506,000 6,683,713 1,855,820 4,827,893 1,192,615 9,157,127 10,349,742 9,157,127 1,192,615 98,255 4,810,000 4,908,255 4,810,000 98,255 281,356 1,000 282,356 0 282,356 5,517,363 6,546,800 12,064,163 7,855,121 4,209,042 15,891,365 20,000 15,911,365 6,268,292 9,643,073 360,377 3,697,644 4,058,021 3,950,000 108,021 453,056 200,000 653,056 108,449 544,607 0 0 0 0 0 85,659,834 96,561,269 182,221,103 105,208,200 77,012,903 Estimated Estimated Beginning Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Stormwater Management Fund 402 1,619,793 1,953,000 3,572,793 2,510,684 1,062,109 Aquifer Protection Area Fund 403 1,992,014 859,400 2,851,414 1,476,100 1,375,314 Equipment Rental & Replacement Fund 501 1,347,472 421,600 1,769,072 523,000 1,246,072 Risk Management Fund 502 392,820 600,000 992,820 600,000 392,820 Passthrough Fees & Taxes 632 0 591,000 591,000 591,000 0 Total of all Funds 5,352,099 91,011,933 4,425,000 100,986,269 9,777,099 191,998,202 5,700,784 110,908,984 4,076,315 81,089,218 OPTIONS: State law requires the City to adopt a budget prior to December 31. Council may adopt the budget as presented or alter it as they deem necessary. RECOMMENDED ACTION OR MOTION: Move to advance Ordinance #22-023 adopting the 2023 Budget to a second reading. BUDGET/FINANCIAL IMPACTS: Adoption of Ordinance #22-023 concludes the 2023 Budget development process and establishes the final budget including estimated revenues and appropriations. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: (1) Supplemental Budget Requests Summary Sheet; (2) Draft Ordinance #22-023; (3) 2023 Budget Book 4 P:\Finance\2023 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2022 06 14 Budget Workshop\Tab 20 Supplemental Budget Requests\supplemental requests 2023 CITY OF SPOKANE VALLEY, WA 2023 Budget Supplemental Requests 6/14/2022 Account Number Account Title Description Amount #001 - General Fund City Attorney r 001.013.015.515.32.10/20 001.013.099.594.32.64.01 Wages, Payroll Taxes & Benefits Workstation and Chair Public Safety See attached listing for discussion of additional items. 001.016.099.521.20.48.01 Repair & Maintenance 001.016.099.521.20.48.01 Repair & Maintenance 1001.016.099.521.20.48.01 Repair & Maintenance Economic Development n 1001.040.099.558.70.41.05 Parks & Recreation n 001.076.099.575.50.48.01 001.076.099.575.50.48.01 Total General Fund Professional Services Repair & Maintenance Repair & Maintenance #101 - Street O&M Fund 101.042.000.542.10.10/20.00 n 101.042.099.594.42.64.05 n 101.042.099.597.50.00.10 Wages, Payroll Taxes & Benefits Heavy Duty Machinery & Equip Transfers out - #501 #309 - Parks Capital Pro ects Fund 309.000.xxx.594.xx.xx. x) 309.000.xxx.594.xx.xx. x) 309.000.xxx.594.xx.xx. x) 309.000.xxx.594.xx.xx. x) Total Parks Capital Projects Fund Parks Capital Project Parks Capital Project Parks Capital Project Parks Capital Project #501 - Equipment Rental & Replacement Fund 501.000.000.594.31.64.06 501.000.000.594.42.64.06 501.000.000.594.44.64.06 501.000.000.594.48.64.06 501.000.000.594.42.64.06 Vehicle Vehicle Vehicle Vehicle Snow Plow Total Equipment Rental & Replacement Fund 1 additional FTE for a paralegal Workstation and chair for paralegal position Access and fencing White Elephant property Install Precinct gutters Install security cameras behind Precinct Event Planner for 20th Anniversary Replace stairwell tread and 2nd floor hallway flooring at CenterPlace Improvements to CenterPlace lobby and greenhouse 81,108 8,500 89,608 15,000 4,000 20,000 39,000 50,000 50,000 26,000 150,000 176,000 354,608 recurring: r 81,108 nonrecurring! n 273,500 1 additional FTE for signal technician Signal maintenance equipment Truck for signal technician Design & develop Summerfield parking & trail Design & develop Ponderosa parking & trail Design & develop Flora parking & trail Add shade canopy to West Lawn stage replace one vehicle in Stormwater fleet replace one vehicle in Street Dept. fleet vehicle for new signal technician replace one vehicle in Engineering fleet replace one snow plow 354,608 109,200 40,000 58,000 207,200 31,000 31,000 74,900 23,100 160,000 55,000 70,000 58,000 55,000 275,000 513,000 Non -recurring transfers would be necessary from the Street Fund #101 to the Equipment Rental & Replacement Fund #501 because the additional vehicle would add to the city's fleet. Replacement costs would then be added each subsequent year for future replacement of the vehicle. Draft CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 22-023 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD JANUARY 1, 2023 THROUGH DECEMBER 31, 2023; APPROPRIATING FUNDS; ESTABLISHING SALARY SCHEDULES FOR ESTABLISHED POSITIONS; AND OTHER MATTERS RELATING THERETO. WHEREAS, State law requires the City Manager to prepare a preliminary budget for the City of Spokane Valley at least 60 days before the beginning of the City fiscal year beginning January 1, 2023 and ending December 31, 2023; and WHEREAS, the City Manager, in consultation with the Finance Director and department heads, has prepared and placed on file with the City Clerk a preliminary budget, together with an estimate of the amount of money necessary to meet the expenses of the City including payment of outstanding obligations; and WHEREAS, notice was posted and published for public hearings held on September 13, October 11, and November 8, 2022. The City Council met and invited public comment in the City Council Chambers during each public hearing; and WHEREAS, proper notice was given and the preliminary budget was filed with the City Clerk October 4, 2022; and WHEREAS, the City Council desires to adopt the 2023 budget, including all allowances, and an appropriation for each fund; and WHEREAS, the City of Spokane Valley property tax levy in 2022 for collection in 2023, will be $13,569,200, which represents a 0% increase in the 2023 levy. This levy is exclusive of additional revenue resulting from new construction, improvements to property, any increase in the value of State assessed property, any annexations that have occurred, and refunds made. NOW, THEREFORE, the City Council of the City of Spokane Valley do ordain as follows: Section 1. Adoption of 2023 Budget. The budget for the City of Spokane Valley for the year 2023 is adopted at the fund level. The final budget for 2023 is attached hereto, and by this reference is incorporated herein pursuant to RCW 35A.33.075. For summary purposes, the total estimated appropriations for each separate fund, plus the aggregate total for all such funds, is set forth as follows: Ordinance 22-023 Adopting 2023 Budget Page 1 of 3 Draft Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund 001 Street Fund 101 Paths & Trails Fund 103 Hotel/Motel Tax - Tourism Facilities Fund 104 Hotel/Motel Tax Fund 105 Solid Waste 106 PEG Fund 107 Affordable & Supportive Housing Sales Tax Fur 108 CenterPlace Operating Reserve Fund 120 Service Level Stabilization Fund 121 Winter Weather Reserve Fund 122 LTGO Bond Debt Service Fund 204 REET 1 Capital Projects Fund 301 REET 2 Capital Projects Fund 302 Street Capital Projects 303 Park Capital Projects Fund 309 Civic Facilities Capital Projects Fund 310 Pavement Preservation Fund 311 Capital Reserve Fund 312 Railroad Grade Separation Projects Fund 314 Transportation Impact Fees Fund 315 Economic Development Capital Projects Fund 316 37,559,695 57,618,900 95,178,595 58,360,771 36,817,824 990,801 6,694,348 7,685,149 6,842,348 842,801 37,658 8,800 46,458 0 46,458 5,347,694 605,000 5,952,694 0 5,952,694 165,000 901,000 1,066,000 901,000 165,000 879,600 1,929,000 2,808,600 1,929,000 879,600 171,895 71,000 242,895 73,000 169,895 560,327 200,000 760,327 0 760,327 300,000 0 300,000 0 300,000 5,500,000 0 5,500,000 0 5,500,000 525,492 1,100 526,592 500,000 26,592 0 1,089,550 1,089,550 1,089,550 0 4,649,572 1,504,000 6,153,572 1,507,722 4,645,850 5,177,713 1,506,000 6,683,713 1,855,820 4,827,893 1,192,615 9,157,127 10,349,742 9,157,127 1,192,615 98,255 4,810,000 4,908,255 4,810,000 98,255 281,356 1,000 282,356 0 282,356 5,517,363 6,546,800 12,064,163 7,855,121 4,209,042 15,891,365 20,000 15,911,365 6,268,292 9,643,073 360,377 3,697,644 4,058,021 3,950,000 108,021 453,056 200,000 653,056 108,449 544,607 0 0 0 0 0 85,659,834 96,561,269 182,221,103 105,208,200 77,012,903 Estimated Estimated Beginning Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Stormwater Management Fund 402 1,619,793 1,953,000 3,572,793 2,510,684 1,062,109 Aquifer Protection Area Fund 403 1,992,014 859,400 2,851,414 1,476,100 1,375,314 Equipment Rental & Replacement Fund 501 1,347,472 421,600 1,769,072 523,000 1,246,072 Risk Management Fund 502 392,820 600,000 992,820 600,000 392,820 Passthrough Fees & Taxes 632 0 591,000 591,000 591,000 0 Total of all Funds 5,352,099 91,011,933 4,425,000 100,986,269 9,777, 099 191, 998,202 5,700,784 110,908,984 4,076,315 81,089,218 The total balance of all funds appropriated for 2023 is $110,908,984. Section 2. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy of this Ordinance, shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Office of the State Auditor and to the Association of Washington Cities. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. Ordinance 22-023 Adopting 2023 Budget Page 2 of 3 Draft PASSED by the City Council this day of November, 2022. ATTEST: Pam Haley, Mayor Christine Bainbridge, City Clerk Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 22-023 Adopting 2023 Budget Page 3 of 3 Spokane .000Valley City of Spokane Valley, WA 2023 Preliminary Budget As of October 25, 2022 R F� llllllllllllllo'; This page left intentionally blank. Spokane Val ley City Manager's Budget Message 2023 Annual Budget Dear Citizens, Mayor and City Council of Spokane Valley: I'm honored to be presenting the 2023 annual budget message and to be following the sound financial path that City Council and the previous City Manager collectively developed. This has been a challenging year nationally with record inflation not seen in forty years, dramatically increased energy and food prices, a war in Ukraine that has further disrupted supply chains already stressed from the COVID-19 Pandemic, and uncertainty about where the economy is headed. However, the City has a long history of making prudent financial decisions dating back to our 2003 incorporation. We have engaged in consistently responsible budgeting including realistic revenue projections, controlled spending, limited the growth of City programs, and have adhered to the key Fiscal Policies noted in following pages. We are delivering a budget that will comfortably allow the City to continue to deliver status quo levels of service throughout 2023 while at the same time financing another aggressive capital improvement program. Budget Development Goals We recognize that to ensure continued financial stability, it is imperative that we achieve two key goals within our General Fund: 1. Recurring annual revenues must be greater than or equal to recurring annual expenditures, and 2. The General Fund ending fund balance must be sufficient enough to meet cash flow needs which is no less than 50% of recurring expenditures and represents roughly six months of General Fund operations. Even in light of the financial uncertainty we've faced over the past several years I am pleased to report that each of these goals have again been achieved in the 2023 General Fund Budget. Beyond recurring operating activity, and due to our exceptionally strong financial position, we have been afforded the opportunity to use the portion of the General Fund ending fund balance that exceeds 50% of recurring expenditures for capital construction projects that are important to the City Council and Community. Following this policy of transferring the fund balance in excess of 50%, since 2013, City Councils have made the decision to transfer $42.5 million of excess General Fund reserves to partially finance a variety of projects including: • each phase of the Appleway Trail, • Sullivan Road West Bridge Replacement, • Appleway Avenue Landscaping, • construction of a new City Hall, • the Barker/BNSF Grade Separation Project, • completed a new section of Garland Avenue stretching from Flora Road to Barker Road, 1 • acquired 17.7 acres of land in the Ponderosa area for future park development, • acquired 45 acres of land located east of Flora Road and north of the Spokane River for future park development, and • acquired an additional 3.16 acres adjacent to the police precinct for potential future expansion. The City has also set aside a portion of this money for future projects including: • the Pines/BNSF Grade Separation Project, • the Sullivan/Trent Interchange Replacement Project, • Barker Corridor Projects, and • development of Balfour Park. Fiscal Policies Fiscal Health is at the Core of Providing a Good Public Service The Fiscal Policies adopted by the City Council are important for the long-range fiscal strength of Spokane Valley. These policies set a framework that the City will follow to responsibly manage resources and if necessary, the circumstances under which we will utilize reserves to sustain operations during economic downturns. Financial Management The City will strive to: 1. Maintain basic service levels with minimal resources to achieve success. 2. Minimize personnel costs and overhead by continuing to contract for services when it makes financial and operational sense to do so. 3. Work to incorporate the business plan process into the budget process. 4. Leverage City funds with grant opportunities. 5. Minimize City debt with a pay as you go philosophy. o The State of Washington sets the maximum level of allowable debt for cities based on assessed value of property. The City of Spokane Valley carries an exceptionally low debt burden and currently utilizes only 1.01 % of its total debt capacity, and more importantly, only 5.06% of non -voted bond capacity. 6. Strive to prioritize spending in the annual budget process and minimize the mid -year addition of projects and appropriations. Financial Objectives The City's financial objectives are: 1. Adopt a General Fund Budget with recurring revenues equal to, or greater than recurring expenditures. 2. Maintain a minimum General Fund Ending Fund Balance of at least 50% of the recurring expenditure budget. This is adequate to meet cash flow needs and is the equivalent of six months of general fund operations. 3. If necessary, utilize a portion of the Service Level Stabilization Reserve Fund #121 ($5.5 million) to maintain ending fund balance minimum. 4. Commit to the strategy that the Service Level Stabilization Reserve Fund #121 will not be reduced below $3.3 million (60% of $5.5 million) without City Council approval. If Council should deem this necessary, the City will then first replenish Fund #121 to at least $3.3 million before any annual General Fund transfers are made to Capital Reserve Fund #312. 5. Maintain the 2023 property tax assessment at a level to support ongoing City operations. For the 2023 levy, we anticipate this will result in a levy of $13,300,800 plus estimated new 2 construction of $400,000 for a total levy of $13,700,800. Any allowable potential increase not taken will be banked for future use as provided by law. 6. Grow our economy so the existing tax base can support basic programs. Commitment — By committing to these policies and the checks and balances they afford, the City will ensure financial sustainability well into the future. 2023 Budget Highlights City Priorities The City's chief budget priorities are: • Public Safety • Pavement Preservation • Transportation and Infrastructure (including railroad grade separations and park related projects), and • Economic Development Ensuring that we've committed adequate resources to these activities accounts for much of the effort that Council and Staff collectively dedicate to the annual development of our Operating and Capital budgets. Moderate Growth in Recurring General Fund Expenditures Investing in the essential core services identified by the Council and Community is the foundation of the programs and related expenditures we include in this budget. Similar to the trend experienced in most jurisdictions, we find that the cost of providing these services often increases at a faster rate than the moderate growth we see in the underlying tax revenues that support these core services. With that said however, City staff and Council collectively strive to meet the challenge of continuing to provide historic levels of service and we will again meet this challenge in 2023. The revenue and expenditure figures included in the 2023 Budget are each considerably higher than in previous years and this is a reflection of the impact of inflation being seen at a national level. 3 Increases at the point of budget adoption over the past 9-years have been: 2023 compared to 2022 2022 compared to 2021 2021 compared to 2020 2020 compared to 2019 2019 compared to 2018 2018 compared to 2017 2017 compared to 2016 2016 compared to 2015 Recurring Revenues Expenditures 2.50% 8.73% 2.20% 6.12% 5.56% 3.73% 4.38% 3.08% 5.33% 7.66% 5.14% 3.00% 1.90% 1.81% 0.87% 2.79% Public Safety Costs Over the years Council has consistently committed to the maintenance and at times enhancement of public safety service levels and this is again reflected in the 2023 Budget. Public safety costs including law enforcement, courts, prosecution, public defense and jail related services represent the City's primary operating expenditure and total $32,467,183 which is a 6.05% increase over the 2022 Amended Budget. Noteworthy about the public safety budget are the following observations: • It represents 61.6% of the 2023 General Fund recurring expenditure budget ($32,467,183 / $52,726,223). • It is equivalent to 237% of anticipated 2023 property tax collections ($32,467,183 / $13,700,800). In other words, if property taxes were to double, they alone would not be sufficient to cover Spokane Valley's public safety commitment. Staffing Levels The full-time equivalent employee (FTE) count will increase by 2.00 from 103.25 in 2022 to 105.25 in 2023. This includes: • a 1.0 FTE Paralegal position allocated 100% to the City Attorney's office that will allow for consistency in preparing code enforcement documents and performing legal research. • a 1.0 FTE Traffic Signal Technician position allocated 100% to the Street O&M Fund #101 to provide signal work for the City's traffic network. This will be offset by a reduction in costs for the County Signal Shop services. 4 The FTE count allocated among City funds is as follows: General Fund #001 Street O&M Fund #101 Street Capital Projects Fund #303 Stormwater Fund #402 2022 Budget as Am ended 2023 New Positions 2023 Budget Difference Between 2022 and 2023 81.845 7.475 9.80 4.13 1.00 1.00 0.00 0.00 82.845 8.475 9.80 4.13 1.00 1.00 0.00 0.00 103.25 2.00 105.25 2.00 The personnel costs for the 82.85 FTEs charged to the General Fund represent just 22.09% of recurring expenditures. Taking into consideration that we contract for police services and are served by Fire and Water districts as well as a Library District, for a city of our size we operate substantially below the normal employee count and consequently at a significantly reduced payroll cost relative to many cities across the country. Spokane Valley staff levels average about one employee for every 1,018 citizens (= population of 107,100 per the Office of Financial Management population estimate / 105.25 FTEs) while comparably sized cities in the State of Washington have a much higher ratio of employees to citizens. Since incorporation, the City has taken a conservative approach to adding new staff and continues to have the lowest per capita employee count of any Washington city with a population of 50,000 or greater. By all comparisons, the City of Spokane Valley continues to be a lean, productive City government. Pavement Preservation Some may question paving roads that "don't look so bad" but the truth is the best time to repave is before a road deteriorates to the point that full reconstruction is necessary. Full reconstruction costs substantially more than pavement preservation treatments such as crack sealing or grinding and repaving and this is why the City has committed critical financial resources to the preservation of our transportation infrastructure. We're proud of our fine road system and will endeavor to continue to maintain it in the best manner possible with available financial resources. Beginning in 2012, the City initiated a program of expending general fund, special revenue fund and capital project fund revenues and reserves for the purpose of financing our street preservation efforts. In 2023, our community will again see an aggressive program of caring for roadways including the potential of a pilot surface treatment program that would be new to Spokane Valley. For 2023, we project total revenues in Pavement Preservation Fund #311 of $6,546,800 that combined with $1,308,321 of fund reserves will be applied against $7,855,121 in projected expenditures. Sources of revenue in 2023 are anticipated to include $1,700,000 from the Street Wear fee that was adopted by Council in 2018, $1,760,000 in grant proceeds and $3,086,800 in transfers from other City funds consisting of: • $1,011,800 from the General Fund • $1,037,500 from REET 1 Capital Projects Fund #301 5 • $1,037,500 from REET 2 Capital Projects Fund #302 While Pavement Preservation is one of our critical service and budget priorities, we are not sustaining adequate levels of funding for this program. This is discussed further in the "Challenges" portion of this budget message. Transportation and Infrastructure The 2023 Budget includes $29,979,348 of capital expenditures that we anticipate will be in -part offset with $13,219,062 in grant revenues which results in 44.09% of capital projects being financed with State and Federal dollars. The capital expenditures we'll incur in 2023 partially include: • $2,009,500 from the General Fund: o $500,000 for the replacement of financial management software. o $181,000 for Information Technology equipment acquisitions. o $8,500 for office equipment. o $20,000 for the installation of security cameras at the Precinct. o $1.3 million for the replacement of Police vehicles. • $80,000 for equipment including signal maintenance equipment and streetlight replacement in Street Fund #101. • $33,500 for broadcast equipment from PEG Fund #107. • $9.2 million in Street Capital Projects Fund #303. • $4.8 million in Park Capital Projects Fund #309. • $7.8 million in Pavement Preservation Fund #311. • $3.95 million in Railroad Grade Separation Projects Fund #314. • $1.6 million in Stormwater Fund #402 and Aquifer Protection Area Fund #403. • $513,000 from Equipment Rental and Replacement Fund #501 that includes o $55,000 for the replacement of a vehicle in Engineering, o $70,000 for the replacement of a vehicle in the Street operation, o $58,000 for the addition of a signal maintenance truck for our Street operation, o $55,000 for the replacement of a vehicle in the Stormwater operation, and o $275,000 for the replacement of an existing snowplow. Challenges Beyond the annual challenge of balancing the General Fund budget, the City of Spokane Valley has several on -going financial challenges. 1. Declining revenues in Street O&M Fund #101 that will impact our future ability to deliver historic service levels This Fund depends upon a combination of gas and telephone tax receipts. • Gas Tax - Because this tax is a fixed amount per gallon, and because each generation of newer vehicles get better gas mileage, we have found that from year to year, this revenue source has hovered somewhere between flat or slightly declining. Added to this decline in revenues was the COVID-19 pandemic event which led to an increase in people working from home and the significant inflation of fuel prices seen during 2022. The gas tax revenues over the past 5-years is as follows: O 2019 - $2,026,698 O 2020 - $1,745,193 O 2021 - $1,909,947 6 O 2022 - $1,904,000 (budgeted) O 2023 - $2,071,300 (budgeted) • Telephone Utility Tax — This 6% tax generated $3,050,000 in the first year of collections which occurred in 2009. In the ensuing 10-years running from 2010 to 2019, as people made the shift from utilizing both land lines and cell phones to just cell phones, this revenue source declined by nearly 50% to just $1,563,981. This decay in revenues was further exacerbated in 2020 and continued into 2021 with the advent and fallout of the COVID-19 pandemic event where people were looking to cut costs and consequently cut many of the remaining land lines at an increased rate. At this point we're projecting 2023 telephone utility tax revenues of just $857,000 which is greater than 70% less than 2009 collections. • Because of the stagnant gas tax revenues and ongoing decline in telephone utility tax revenues, 2023 will be the seventh consecutive year of budgeted recurring expenditures exceeding recurring revenues. o We have been able to continue to deliver historic levels of service over this period by doing the following: ■ 2017 — a $328,000 operating deficit was resolved by drawing down fund reserves. ■ 2018 — a $415,000 operating deficit was resolved by drawing down fund reserves. ■ 2019 — a $907,000 operating deficit was resolved through a transfer from Capital Reserve Fund #312. This is a noteworthy departure from the historic intended use of these monies which has been for one-time capital projects. ■ 2020 — a $1,365,000 operating deficit was resolved through a transfer from Capital Project Fund #312. ■ 2021 — a $2,552,600 operating deficit was resolved through a transfer from the General Fund #001. 2022 — an anticipated operating deficit of $3,084,919 will be resolved through a direct transfer from the General Fund #001. 2023 — an anticipated operating deficit of $3,530,048 will be resolved through a direct transfer from the General Fund #001 2. Balancing the cost of pavement preservation against other transportation and infrastructure needs • Pavement preservation has historically been financed from a combination of sources including: o General Fund dollars, o Street O&M Fund dollars, o Civic Facility Replacement Fund #123 (Fund #123) reserves that were dedicated towards this purpose until their depletion in 2016. o Real estate excise tax (REET) revenues, o Grant revenues, and o Beginning in 2018, the addition of a street wear fee that was negotiated by the City as part of an updated solid waste collection contract that recognized the damage that heavily laden garbage trucks do to our road system. o Following is a table that reflects pavement preservation related revenues over the 12- year period 2011 through 2023: Fund 001 101 106 123 301/302 310 Street Civic Fac. Civic Fac. General Street O&M Wear Fee Replace. REET 1&2 Capital Grants Actual 2011 584,681 0 0 0 0 500,000 0 1,084,681 2012 2,045,203 0 0 0 0 0 0 2,045,203 2013 855,857 282,000 0 616,284 300,000 0 35,945 2,090,086 2014 888,823 282,000 0 616,284 368,944 0 2,042,665 4,198, 716 2015 920,000 206,618 0 616,284 502,098 0 835,224 3,080,224 2016 943,800 67,342 0 559,808 730,572 0 1,654,698 3,956,220 2017 953,200 67,342 0 0 1,320,958 0 89,208 2,430,708 2018 962,700 67,342 1,000,000 0 1,370,658 0 1,422,404 4,823,104 2019 972,300 0 1,608,028 0 1,468,600 0 2,398,330 6,447,258 2020 982,023 0 1,513,532 0 1,545,277 0 98,281 4,139,113 2021 991,843 0 1,537,776 0 1,654,557 0 0 4,184,176 Budoet 2022 1,001,800 0 1,860,519 2023 1,011,800 0 1,700,000 0 1,829,800 0 2,075,000 Total 0 1,029,000 5,721,119 0 1,760,000 6,546,800 13,114,030 972,644 9,219,855 2,408,660 13,166,464 500,000 11,365,755 50,747,408 • The City used Civic Facility Replacement Fund #123 reserves over the 4-year period 2013 through 2016 in order to give the City time to determine how best to finance the pavement preservation plan in 2017 and beyond. • In the years leading up to 2020 we existed in a fairly robust economy and beginning in 2017, following the depletion of Fund #123 reserves, we began applying a portion of our strong Real Estate Excise Tax (REET) collections towards pavement preservation. During this time frame we recognized that when the economy inevitably waned in the future, so too would REET revenues, and a consequence of over reliance on that source of money could in the future limit the City's ability to provide the necessary match needed for State and Federal grants that are applied to other street construction and reconstruction projects. • For a number of years Spokane Valley struggled to develop a pavement management plan that clearly delineated the pavement condition index (PCI) that should be maintained throughout our road system and define the amount of money we should dedicate annually to achieve that plan. • The results of one of our most recent studies was communicated to Council on April 2, 2019 and this answered several questions including how pavement management resources should be allocated between the local access, collector and arterial portions of our street network. This study also showed that the pavement condition index (PCI) of City streets is currently holding fairly steady at a rating of 76 (out of 100) which is considered to be in the "Good" category. • Council has historically committed to continuing to evaluate our pavement management program and has asked Staff to research a variety of pavement treatments beyond our historic use of crack sealing and grind and overlays. • In 2021, the City conducted its first public outreach effort focused on its Pavement Management Program (PMP). • Council created the Street Sustainability Committee (SSC) to assist the City in its public outreach efforts as related to the long-term goals of the PMP. The SSC goals included: 1. Evaluate citizens' interest and support for maintaining city streets and suggesting pavement condition goals. 8 2. Identify preferences for maintaining city streets, types of treatments used, and long-term levels of service. 3. Investigate current revenues and potential future funding sources for maintaining city streets at the recommended level of service and fully funding Street O&M Fund #101, Street Capital Projects Fund #303 and Pavement Preservation Fund #311. • The SSC included 23 leaders representing a broad range of community stakeholders. Between March and October, seventeen public meetings occurred, including seven SSC meetings, seven community meetings, and three open houses. • Two surveys were created: • Collectively, the public outreach resulted in nine recommendations/findings: 1. The pavement condition of City streets is described as "fair" or better. 2. The PMP should be prioritized in the City's budget planning process. 3. Survey respondents support increasing the prioritization of local access streets. 4. Implement surface treatments in the PMP. 5. Increase PMP funding to maintain the streets in their current condition. 6. Do not reduce funding of other City programs to increase funding of the PMP. 7. Transportation Benefit District is the most -preferred funding option. 8. Survey respondents indicate new funding should evenly distribute the cost to everyone. 9. PMP funding should not rely on annual surplus fund transfers. • Through 2022, City Council and staff have begun implementing a few of the recommendations/findings: 1. Create a 2023 open -order pavement preservation contract specifically for local access streets funded by Solid Waste Fund 106; including the potential use of surface treatments. 2. Evaluate the potential implementation of a 2023 surface treatment pilot project. 3. Evaluate the new revenue methods to sustain the PMP, including Street O&M Fund 101, Street Capital Projects Fund #303 and Pavement Preservation Fund #311. 3. Railroad Grade Separation Projects (overpasses and underpasses) Bridging the Valley is a proposal to separate vehicle traffic from train traffic in the 42-mile corridor between Spokane and Athol, ID. The separation of railroad and roadway grades in this corridor is intended to promote future economic growth, traffic movement, traffic safety, aquifer protection in the event of an oil spill, and train whistle noise abatement. The underlying study outlined the need for a grade separation at four locations in Spokane Valley. • Barker and Trent Road Overpass (fully funded at $24.7 million), • Pines and Trent Underpass (estimated cost of $40.0 million with $37.3 million of this secured thus far), • Sullivan/Trent Interchange Project (estimated cost of $43 million) Because grade separation projects are exceptionally expensive endeavors and largely beyond our ability to finance solely through existing sources of internal revenue, the City has pursued grant funding from both the Federal and State Governments over the past several years and will continue to do so into the future. 9 Barker/Trent Grade Separation Project We reached the point of being fully funded for this project in early 2018. Design was completed in 2020 and we have acquired all necessary right-of-way with the exception of one parcel upon which we received notification of a Cert 3 acceptance. Construction funds were obligated in late 2020 and the project was also put out to bid. Construction on the project began in the spring of 2021 and is anticipated to conclude in the fall of 2022. Pines / Trent Grade Separation Project The project is nearing the completion of the design phase having attained environmental approval mid-2022. We anticipate the project cost will be $40.0 million. The City successfully applied for a federal Rebuilding American Infrastructure with Sustainability and Equity (RAISE) grant and was awarded $21.7 million. The project has received sufficient federal funds but the City needs to secure matching state or local funds prior to initiating the construction phase of the project. The City is actively pursuing options for this funding. Construction is anticipated to begin in early 2024. Economic Development To the best of our ability we focus on business retention and expansion of existing businesses and recruitment of new businesses. Examples of economic development efforts include: Comprehensive Plan — In the latter part of 2016 the City updated its Comprehensive Plan and included an economic development element. Contained within this element is a summary of the local economy; an assessment of strengths and weaknesses; and policies, programs and projects to foster economic growth. The plan also included implementation strategies to improve retail, enhance tourism, and grow businesses in the City. Among other things, the plan also streamlined land uses by consolidating many zones and reducing many development requirements. Additionally the plan was also designed to provide flexibility in an effort to encourage market driven growth. Retail Recruitment — In 2017 the City expanded into the area of Retail Recruitment by contracting with a firm specializing in this type of service. The services we are seeking in this effort include a review of the retail recruitment strategy; conducting a market and retail gap analysis; development of a recruitment plan; identification of a strategic retail prospect list; and recruitment of retail on behalf of the City. We have again included money in the 2023 Budget to continue this effort. Planned Action Ordinance (PAO) — In the latter part of 2016 the City received a $114,200 grant from the Department of Commerce that with an additional investment of $55,000 from the City, resulted in a streamlined environmental permitting process in the northeast industrial area of our community. This study completed the environmental permitting requirements for the northeast industrial area which led to the development of a Planned Action Ordinance (PAO) adopted by Council March 12, 2019. The PAO saves industrial developers a minimum of 6 weeks permitting time while providing a predictable path to ensure that adequate infrastructure is in place to serve the expected developments, and as a result of the PAO, properties can now be marketed as truly "shovel ready". Since adoption of the PAO, nearly all of the total available 459 acres have been purchased and are in various stages of planning, construction, or are occupied with vibrant additions to our local economy. 10 Northeast Industrial Area — In addition to the adoption of the Planned Action Ordinance the City has engaged in a number of capital projects in our Northeast Industrial Area that resulted in the expansion and improvement of our infrastructure and have the dual benefit of improving our road system and making the area more attractive for future economic development. These include: • In 2019 we rebuilt Barker Road from Euclid Avenue to the southern limits of the Barker Grade Separation project including the extension of sewer service by Spokane County. • In partnership with Centennial Properties, in 2020 we completed a project that began in 2019 that resulted in the construction of a new one -mile section of Garland Avenue that stretches from Flora to Barker. This new stretch of road made 150 additional acres of industrial property accessible to development. • The City began a construction project in 2020 that was nearly completed in 2021 that rebuilt Barker Road from Euclid Avenue running south to the Spokane River. Portions of the project that remain consist of a shared use path for pedestrian and bicycle traffic that will be constructed in 2023 and the portion of the road crossing the Union Pacific rail line. Housing — The City investigated many options for increasing housing supply among all affordability levels. Staff has engaged several affordable housing agencies and developers to locate suitable properties for these projects. This has been challenging since large (10+ acres) of undeveloped land is not readily available. The City is working on redevelopment ideas while also studying the possibility of annexing additional areas to provide room for this necessary growth. The Budget for 2023 Strong but Guarded Recognizing that fiscal health is at the core of providing good public services, one of the most important tests of fiscal management is the ability of a municipal enterprise to maintain basic services during an economic downturn. The creation and ongoing maintenance of financial reserves since incorporation has served the intended purpose of providing Spokane Valley the means to sustain critical public services during turbulent economic conditions including those experienced during the Great Recession that began in 2008, the COVID-19 Pandemic, and the turbulent economic times that we are currently experiencing. The 2023 Budget again reflects a prudent and guarded continuation of service delivery capabilities. We will in the future, as we have in the past, continue to remain vigilant in our observance of local, state and national events and economic trends that may impact our own community and work towards capitalizing on our strengths, minimizing our weaknesses, and being ever watchful towards both threats and opportunities. Balanced Budget Means exactly what it says — recurring General Fund operating expenses and the programs they support have been balanced with known or reasonably predictable recurring revenues with a minimal increase in property tax and no increase in sales tax rates for the City. The budget is designed to maintain the healthy, positive fund balance at year-end which provide for the City's cash flow needs without costly borrowing. In pursuit of fiscal responsibility, special attention is given to limiting the growth in new programs and financial commitments. This approach allows available resources to be put toward sustaining services consistent with the City Council's priorities for 2023 and beyond. 11 Acknowledgments I would like to acknowledge the Community, City Council and Staff for a long history of financially responsible spending and sensible fiscal planning. By saving and conserving the taxpayers' money and by adopting and adhering to prudent Tong -term fiscal policies, the City will in 2023 continue to provide levels of service on par with those we've provided in past years. The City Council continues to set a path to ensure the long-term financial sustainability of the City. The management staff and employees have worked together to develop the 2023 Budget recommendations to achieve the Council's ongoing goal of sustainability. I hope the Citizens of Spokane Valley are proud of the programs and strong financial condition of their City. We invite your examination and questions regarding the 2023 Budget. Respectfully, John Hohman City Manager 12 Spokane jUallcy FINANCE DEPARTMENT Chelsie Taylor, Finance Director 10210 E Sprague Avenue ♦ Spokane Valley WA 99206 Phone: (509) 720-5000 ♦ Fax: (509) 720-5075 ♦ www.spokanevalley.org TO: City Manager and Members of the City Council FROM: Chelsie Taylor, Finance Director SUBJECT: About the 2023 Budget and Budget Development Process The budget includes the financial planning and legal authority to obligate public funds. Additionally, the budget provides significant policy direction by the City Council to the staff and community. As a result, the City Council, staff and public are involved in establishing the budget for the City of Spokane Valley. The budget serves four functions: 1. It is a Policy Document The budget functions as a policy document in that the decisions made within the budget will reflect the general principles or plans that guide the actions taken for the future. As a policy document, the budget makes specific attempts to link desired goals and policy direction to the actual day-to- day activities of the City staff. 2. It is an Operational Guide The budget of the City reflects its operation. Activities of each City function and organization have been planned, debated, formalized, and described in the following sections. This process will help to maintain an understanding of the various operations of the City and how they relate to each other and to the attainment of the policy issues and goals of the City Council. 3. It is a Link with the General Public The budget provides a unique opportunity to allow and encourage public review of City operations. The budget describes the activities of the City, the reason or cause for those activities, future implications, and the direct relationship to the citizenry. 4. It is a Legally Required Financial Planning Tool The budget is a financial planning tool, which has been its most traditional use. In this light, preparing and adopting a budget is a State law requirement of all cities as stated in Title 35A of the Revised Code of Washington (RCW). The budget must be adopted as a balanced budget and must be in place prior to the beginning of the City's fiscal year. The budget is the legal authority to expend public monies and controls those expenditures by limiting the amount of the appropriation at the fund level. The revenues of the City are estimated, along with available cash carry -forward, to indicate funds available. The budget considers unforeseen contingencies and provides for the need for periodic adjustments. 2023 BUDGET DEVELOPMENT PROCESS Historically the City has utilized a budgeting approach that assumed for most functions of government that the current year's budget was indicative of the base required for the following year. However, with the volatility that was seen in the economy with the Great Recession and again with the COVID-19 pandemic and subsequent inflation, the City moved to a Budget development process that consciously reviews service levels in each department and determines the appropriate level of funding that meets Council goals relative to available resources. 13 In mid -April 2022 the Finance Department notified City Departments that their 2023 revenue and expenditure estimates were due by mid -May. Through the summer, the City Manager's office and Finance Department worked to prepare budget worksheets that were communicated to the City Council at a Budget workshop held June 14, 2022. Following the workshop, the Finance Department continued work on the budget including refinements of revenue and expenditure estimates and through September, the Finance Department and City Manager reviewed updated budget projections. By the time the 2023 Budget is scheduled to be adopted on November 8, 2022, the Council will have had an opportunity to discuss it on eight separate occasions, including three public hearings to gather input from citizens: June 14 August 30 September 13 October 4 October 11 October 25 November 8 November 8 Council budget workshop Admin report: Estimated 2023 revenues and expenditures Public hearing #1 on 2023 revenues and expenditures City Manager's presentation of preliminary 2023 Budget Public hearing #2 on 2023 Budget First reading on ordinance adopting the 2023 Budget Public hearing #3 on the 2023 Budget Second reading on ordinance adopting the 2023 Budget Once adopted, the final operating budget is published, distributed, and made available to the public. After the budget is adopted, the City enters a budget implementation and monitoring stage. Throughout the year, expenditures are monitored by the Finance Department and department directors to ensure that actual expenditures are in compliance with the approved budget. The Finance Department provides the City Manager and City Council with monthly reports to keep them abreast of the City's financial condition and individual department compliance with approved appropriation levels. Any budget amendments made during the year are adopted by City Council ordinance following a public hearing. The City Manager is authorized to transfer budgeted amounts within a fund; however, any revisions that alter the total expenditures of a fund, or that affect the number of authorized employee positions, salary ranges or other conditions of employment must be approved by the City Council. When the City Council determines that it is in the best interest of the City to increase or decrease the appropriation for a particular fund, it may do so by ordinance adopted by Council after holding one public hearing. BUDGET PRINCIPLES • Department directors have primary responsibility for formulating budget proposals in line with City Council and City Manager priority direction, and for implementing them once they are approved. • The Finance Department is responsible for coordinating the overall preparation and administration of the City's budget. This function is fulfilled in compliance with applicable State of Washington statutes governing local government budgeting practices. 14 • The Finance Department assists department staff in identifying budget problems, formulating solutions and alternatives, and implementing any necessary corrective actions. • Interfund charges will be based on recovery of costs associated with providing those services. • Budget amendments requiring City Council approval will occur through the ordinance process at the fund level prior to fiscal year end. • The City's budget presentation will be directed at displaying the City's services plan in a Council/constituent friendly format. • No long-term debt will be incurred without identification of a revenue source to repay the debt. Long term debt will be incurred for capital purposes only. • The City will strive to maintain equipment replacement funds in an amount necessary to replace the equipment at the end of its useful life. Life cycle assumptions and required contributions will be reviewed annually as part of the budget process. New operations in difficult economic times may make it difficult to fund this principle in some years. • The City will pursue an ending general fund balance at a level of no less than 50% of recurring expenditures. This figure is based upon an evaluation of both cash flow and operating needs. BASIS OF ACCOUNTING AND BUDGETING Accounting Accounting records for the City are maintained in accordance with methods prescribed by the State Auditor under the authority of the Revised Code of Washington (RCW), Chapter 43.09.20, and in compliance with generally accepted accounting principles as set forth by the Governmental Accounting Standards Board. Basis of Presentation - Fund Accounting The accounts of the City of Spokane Valley are organized on the basis of funds, each of which is considered a separate accounting entity. Each fund is accounted for with a separate set of double - entry accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. The City's resources are allocated to and accounted for in individual funds depending on their intended purpose. The following are the fund types used by the City of Spokane Valley: Governmental Fund Types Governmental funds are used to account for activities typically associated with state and local government operations. All governmental fund types are accounted for on a spending or "financial flows" measurement focus, which means that typically only current assets and current liabilities are included on related balance sheets. The operating statements of governmental funds measure changes in financial position, rather than net income. They present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. 15 There are four governmental fund types used by the City of Spokane Valley: 1 General Fund This fund is the primary fund of the City of Spokane Valley. It accounts for all financial resources except those required or elected to be accounted for in another fund. 2. Special Revenue Funds These funds account for revenues that are legally restricted or designated to finance particular activities of the City of Spokane Valley. Special Revenue funds include: • #101 — Street Fund • #103 — Paths & Trails Fund • #104 — Hotel / Motel Tax — Tourism Facilities Fund • #105 — Hotel / Motel Tax Fund • #106 — Solid Waste Fund • #107 — PEG Fund • #108 — Affordable & Supportive Housing Sales Tax Fund • #120 — CenterPlace Operating Reserve Fund • #121 — Service Level Stabilization Reserve Fund • #122 — Winter Weather Reserve Fund 3. Debt Service Funds These funds account for financial resources which are designated for the retirement of debt. Debt Service Funds are comprised of the #204 — LTGO Debt Service Fund. 4. Capital Proiect Funds These funds account for financial resources, which are designated for the acquisition or construction of general government capital projects. Capital Project Funds include: • #301 — REET 1 Capital Projects Fund • #302 — REET 2 Capital Projects Fund • #303 — Streets Capital Projects Fund • #309 — Parks Capital Projects Fund • #310 — Civic Facilities Capital Projects Fund • #311 — Pavement Preservation Fund • #312 — Capital Reserve Fund • #314 — Railroad Grade Separation Projects Fund • #315 — Transportation Impact Fees Fund • #316 — Economic Development Capital Projects Fund Proprietary Fund Types A second type of fund classification is the proprietary funds that are used to account for activities similar to those found in the private sector where the intent of the governing body is to finance the full cost of providing services based on the commercial model which uses a flow of economic resources approach. Under this approach, the operating statements for the proprietary funds focus on a measurement of net income (revenues and expenses) and both current and non -current assets and liabilities are reported on related balance sheets. Their reported fund equity (total net position) is segregated into restricted, unrestricted, and invested in capital assets classifications. 16 As described below, there are two generic fund types in this category: 1. Enterprise Funds These funds account for operations that provide goods or services to the general public and are supported primarily by user charges. This type of fund includes: • #402 — Stormwater Management Fund • #403 — Aquifer Protection Area Fund 2. Internal Service Funds These funds account for operations that provide goods or services to other departments or funds of the City. This type of fund includes: • #501 — Equipment Rental and Replacement Fund • #502 — Risk Management Fund Fiduciary Fund Types A third type of fund classification is the fiduciary funds that are used to account for activities conducted for the benefit of those outside the City. Fiduciary funds have the same measurement focus and basis of accounting as proprietary funds. Under this approach, the operating statements for the fiduciary funds focus on a measurement of net income (revenues and expenses) and both current and non -current assets and liabilities are reported on related balance sheets. Net position is always classified as restricted. The City uses one fund type in this category: 1. Custodial Funds These funds account for the fees and taxes collected by the City on behalf of other governments, such as Washington State and Spokane County. Custodial Funds are comprised of #632 — Passthrough Fees and Taxes Fund. Basis of Accounting Basis of accounting refers to when revenues and expenditures are recognized, recorded in the accounting system and ultimately reported in the financial statements. • Modified Accrual Basis of Accounting is used for all governmental funds. Modified accrual recognizes revenues when they become both measurable and available to finance expenditures of the current period. • Accrual Basis of Accounting is used for enterprise, internal service, and fiduciary funds. Under this system revenues and expenses are recognized in the period incurred rather than when cash is either received or disbursed. Budgets and Budgetary Accounting Annual appropriation budgets are adopted for all funds with Governmental Funds utilizing a modified cash basis of accounting for budget purposes and Proprietary and Fiduciary Funds utilizing a working capital approach. Budgets are adopted at the fund level that constitutes the legal authority for expenditures, and annual appropriations for all funds lapse at the end of the fiscal period. 17 EXPLANATION OF MAJOR REVENUE SOURCES General Fund #001 • Property Tax Property taxes play an essential role in the finances of the municipal budget. State law limits the City to a $3.60 levy per $1,000 assessed valuation, deducting from there the levy of up to $1.50 by the Spokane County Fire Districts #1 and #8, along with deducting up to $0.50 for the Library District, which leaves the City with the authority to levy up to $1.60 for its own purposes. The levy amount must be established by ordinance by November 30th prior to the levy year. • Retail Sales and Use Tax The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.9%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the 8.9% tax rate to the agencies is as follows: State of Washington City of Spokane Valley Spokane County Criminal Justice Spokane Public Facilities District Public Safety Juvenile Jail Mental Health Law Enforcement Communications Spokane Transit Authority 6.50% 0.85% 0.15% 0.10% 0.10% * 0.10% * 0.10% * 0.10% * 0.10% * 0.80% * 8.90% * Indicates voter approved sales taxes. 2.30% local tax • Criminal Justice Sales Tax Local Sales Tax for Criminal Justice funding is to be used solely for criminal justice purposes, such as the City's law enforcement contract. This tax is authorized at 1/10 of 1 % of retail sales transacted in the County. Of the total amount collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and cities within the County. • Public Safety Sales Tax Beginning in 2005, an additional 0.1% voter approved increase in sales tax was devoted to public safety purposes. This 0.1% was approved by the voters again in August 2009. Of the total amount collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. 18 • Gambling Tax Gambling tax revenues must be spent primarily on law enforcement purposes pertaining to gambling. Funds remaining after necessary expenditures for such enforcement purposes may be used for any general government purpose. Gambling taxes are to be paid quarterly to the City, no later than the last day of January, April, July and October. The City imposes a tax on the following forms of gambling at the following rates: Bingo (5% gross, less prizes); Raffles (5% gross, less prizes); Punchboards and Pull tabs (5% gross, less prizes); Amusement Games (2% gross, less prizes); Card playing (6% gross). • Leasehold Excise Tax Taxes on property owned by state or local governments and leased to private parties (City's share). • Franchise Fees Cable TV is the only franchise fee levied in the City at a rate of 5% of gross revenues. This is a fee levied on private utilities for the right to use city streets, alleys, and other public properties. • State -Shared Revenues State -shared revenues are received from liquor sales, marijuana revenues, and motor vehicle excise taxes. These taxes are collected by the State of Washington and shared with local governments based on population. State -shared revenues are distributed on either a monthly or quarterly basis, although not all quarterly revenues are distributed in the same month of the quarter. The 2022 population figure used in the 2023 Budget is 107,100 as reported by the Office of Financial Management (OFM) for Washington State on April 1, 2022. This figure is important when determining distribution of State shared revenues on a per capita basis. • Fines and Forfeitures / Public Safety Fines and penalties are collected as a result of Municipal Court rulings, false alarm fees, and other miscellaneous rule infractions. All court fines and penalties are shared with the State, with the City, on average, retaining less than 50% of the amount collected. • Community Development Community Development revenues are largely composed of fees for building permits, plan reviews, and right-of-way permits. • Recreation Program Fees The Parks and Recreation Department charges fees for selected recreation programs. These fees offset direct costs related to providing the program. • CenterPlace Fees The Parks and Recreation Department charges fees for use of CenterPlace. Uses include regional meetings, weddings, receptions, and banquets. Rental rooms include classrooms, the great room and dining rooms. 19 • Investment Interest The City earns investment interest on sales tax money held by the State of Washington prior to the distribution of the taxes to the City, as well as on City initiated investments. Street Fund #101 • Motor Vehicle Fuel Excise Tax (gas tax) The State of Washington collects a $0.494 per gallon motor vehicle fuel tax at the pump. Of this amount, the State remits a portion of the tax back to cities on a per capita basis. For 2023 the Municipal Research and Services Center estimates the distribution back to cities will be $19.34 per person. Based upon a City of Spokane Valley population of 107,100 (per the Washington State Office of Financial Management on April 1, 2022) we anticipate the City will collect $2,071,300 in 2023. RCW 47.30.050 specifies that 0.42% of this tax must be expended for paths and trails activities and based upon the 2023 revenue estimate, this compute to $8,700. The balance of $2,062,600 will be credited to Fund #101 for street maintenance and operations. • Telephone Utility Tax The City of Spokane Valley levied a 6% telephone utility tax via Ordinance #08-014 with collections beginning in 2009. Telephone companies providing this service pay the tax to the City monthly. Telephone tax has been estimated at $857,000 for 2023. Paths & Trails Fund #103 Cities are required to spend 0.42% of the motor vehicle fuel tax receipts on paths and trails (please see the explanation for Street Fund #101) which we anticipate will be $8,700 in 2023. Because the amount collected in any given year is relatively small, it is typical to accumulate State distributions for several years until adequate dollars are available for a project. Hotel / Motel Tax — Tourism Facilities Fund #104 The City imposes a 1.3% tax under RCW 67.28.181 on all charges made for the furnishing of lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks) for a continuous period of less than one month. The revenues generated by this tax may only be used for capital expenditures for acquiring, constructing, making improvements to or other related capital expenditures for large sporting venues, or venues for tourism -related facilities. The hospitality industry, including hotels, was one of the industries affected the most by the COVID- 19 pandemic due to reduced travel as a result of the State's stay home order. This being the case, the City experienced significant reductions in hotel/motel tax collections in 2020. These revenues have recovered in 2022 and are now exceeding pre -pandemic levels. This tax is estimated to generate $600,000 in 2023. Hotel / Motel Tax Fund #105 The City imposes a 2% tax under RCW 67.28.180 on all charges made for the furnishing of lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks) for a continuous period of less than one month. The tax is taken as a credit against the 6.5% state sales tax, so that the total tax that a patron pays in retail sales tax and hotel/motel tax combined is equal to the retail sales tax in the jurisdiction. The revenues generated by this tax may be used solely for paying for tourism promotion and for the acquisition and/or operation of tourism -related facilities. The impacts of the COVID-19 pandemic as well as the recovery of this 20 revenue stream as described under Fund #104 above also apply to these revenues. This tax is estimated to generate $900,000 in 2023. Solid Waste Fund #106 Under the City's contract for solid waste transfer, transport and disposal services with Sunshine Recyclers, Inc., Sunshine pays an annual contract administrative fee of $125,000 to the City. Also, under the City's contract for solid waste collection services with Waste Management of Washington, Inc., Waste Management pays an administrative fee of 12.5% of gross receipts. This fee shall be used by the City for costs related to solid waste services, including costs for contract administration, solid waste planning and management, and for a portion of the City's Street preservation and maintenance programs. Of the amounts collected under the fee, no more than 1% of gross receipts may be used for contract administration. PEG Fund #107 Under the City's cable franchise, the franchise grantee remits to the City in a capital contribution in support of Public Education Government (PEG) capital requirements, an amount equal to $0.35 per subscriber per month to be paid to the City on a quarterly basis for the life of the franchise. Capital contributions collected under this agreement are allocated to PEG capital uses exclusively. PEG capital uses include, in part, the set-up of equipment in the City Council Chambers that allows Spokane Valley to broadcast Council meetings both live and through subsequent reviews via digital recordings available on the City's website. Affordable and Supportive Housing Sales Tax Fund #108 In the year 2020, the Council authorized the City to collect the affordable and supportive sales tax, which is a rebate of the State sales tax to cities and counties. The amount received by the City is up to .0146% of the taxable retail sales within the City capped at the 2019 fiscal year taxable retail sales. The department of Revenue has estimated this capped distribution to be $200,000 for the City. The City will receive these revenues for 20 years, and the revenues may only be used to support affordable housing within the City or for rental assistance as outlined in RCW 82.14.540. LTGO Debt Service Fund #204 This fund is used to account for the accumulation of resources for, and the payment of limited tax general obligation (LTGO) bonds also referred to as councilmanic or non -voted bonds. When LTGO bonds are issued, the City irrevocably pledges the full faith, credit and resources necessary to make timely payments of principal and interest, within constitutional and statutory limitations pertaining to non -voted general obligations. In 2003 the City issued $9,430,000 in limited tax general obligation (LTGO) bonds the proceeds of which were used to finance both the construction of CenterPlace and road and street improvements surrounding the facility. In 2014 the City refunded the LTGO bonds in order to take advantage of lower interest rates which resulted in a reduction in subsequent annual bond repayment (much like refinancing a home mortgage). At the completion of the bond refunding there remained $7,035,000 of LTGO bonds. Of this total: • $5,650,000 remained on the original debt used towards the construction of CenterPlace. These bonds will be paid off in annual installments over the 20-year period ending December 1, 2033. Annual debt service payments on these bonds are provided by the Spokane Public Facilities District. At January 1, 2023, the outstanding balance on this portion of the bond issue will be $3,430,000. • $1,385,000 remained on the original debt used towards the road and street improvements. These bonds will be paid off in annual installments over the 10-year period ending December 21 1, 2023. Annual debt service payments on these bonds are provided by equal distributions from the 1st and 2nd quarter percent real estate excise tax. At January 1, 2023, the outstanding balance on this portion of the bond issue will be $155,000. In 2016 the City issued $7,275,000 in LTGO bonds, the proceeds of which were used to finance the construction of a new City Hall along with $6.3 million of City cash that had been set aside for this purpose. These bonds will be paid off in annual installments over the 30-year period ending December 1, 2045. Annual debt service payments on these bonds are provided by transfers in from the General Fund. At January 1, 2023, the outstanding balance on the bond issue will be $6,225,000. REET 1 Capital Projects Fund #301 Under Washington State Law, RCW 82.46.010, the City is allowed to impose an excise tax on each sale of real property at the rate of one -quarter of one percent of the selling price. The revenue generated is used for financing capital projects as specified in the capital facilities plan under the Growth Management Act. REET 2 Capital Projects Fund #302 Under Washington State Law, RCW 82.46.010, the City is allowed to impose an additional excise tax on each sale of real property at the rate of one -quarter of one percent of the selling price. The revenue generated is used for financing public works capital projects as specified in the capital facilities plan under the Growth Management Act. Stormwater Management Fund #402 A stormwater fee is imposed upon every developed parcel within the City, which is an annual charge of $21 for each single-family unit and $21 per 3,160 square feet of impervious surface for all other properties. These charges are uniform for the same class of customers and service facilities. These fees are estimated to generate $1,951,000 in 2023. Aquifer Protection Area (APA) Fund #403 These are voter approved fees, the proceeds of which are applied to aquifer protection related capital construction projects. Fees are collected by Spokane County and remitted to the City twice each year. These fees are estimated to generate $460,000 in 2023. Fees include: • An annual fee of $15 per household for the withdrawal of water from properties within the APA. • An annual fee of $15 per household for on -site sewage disposal by properties within the APA. • For commercial properties an annual fee ranging from $15 to $960 depending upon water meter size. Interfund Transfers Many funds receive a portion of their revenues from other funds in the form of an interfund transfer. These transfers typically represent payments for either services rendered by one fund for another or a concentration of revenues for a specific project or purpose. The following interfund transfers are planned for 2023: 22 In: 001 101 204 303 309 311 314 501 502 Total Out Out: 001 101 105 106 301 302 312 315 Total In 0 0 30,000 0 0 0 1,200,000 0 1,230,000 3,530,048 0 0 0 0 0 0 0 3,530,048 401,150 0 0 0 80,600 80,600 0 0 562,350 0 0 0 0 385,967 602,720 0 108,449 1,097,136 160,000 0 0 0 0 0 4,523,900 0 4,683,900 1,011,800 0 0 1,700,000 1,037,500 1,037,500 0 0 4,786,800 0 0 0 0 3,655 135,000 544,392 0 683,047 0 58,000 0 0 0 0 0 0 58,000 600,000 0 0 0 0 0 0 0 600,000 17,231,281 Total in 5,702,998 58,000 30,000 1,700,000 1,507,722 1,855,820 6,268,292 108,449 17, 231, 281 Total out 0 #001 — General Fund is budgeted to transfer out $5,702,998 including: • $3,530,048 to Fund #101 — Street Fund as coverage of the estimated deficit in recurring activity for the 2023 Budget. • $401,150 to Fund #204 — LTGO Debt Service Fund for bond payments on the 2016 LTGO Bonds for the City Hall construction. • $160,000 to Fund #309 — Park Capital Projects Fund for park related projects. • $1,011,800 to Fund #311 — Pavement Preservation Fund for pavement preservation projects. • $600,000 to Fund #502 — Risk Management Fund for the 2023 property and liability insurance premium. #101 — Street O&M Fund is budgeted to transfer $58,000 to Fund #501 — Equipment Rental and Replacement Fund to fund the purchase of a new truck for the Traffic Signal Maintenance position added in 2023. #105 — Hotel / Motel Tax Fund is budgeted to transfer $30,000 to Fund #001 — General Fund for the purpose of financing advertising at CenterPlace. #106 — Solid Waste Fund is budgeted to transfer $1,700,000 to the Pavement Preservation Fund #311 for the purpose of funding pavement preservation projects on local access streets. #301 — REET 1 Capital Projects Fund is budgeted to transfer out $1,507,722 including: • $80,600 to Fund #204 — LTGO Debt Service Fund to pay a portion of the annual payment on the 2014 LTGO bonds. • $385,967 to Fund #303 — Street Capital Projects Fund that will be applied towards grant matches for street construction projects. • $1,037,500 to Fund #311 — Pavement Preservation Fund for pavement preservation projects. • $3,655 to Fund #314 — Railroad Grade Separation Projects Fund for the Pines Road Underpass project. #302 — REET 2 Capital Projects Fund is budgeted to transfer out $1,855,820 including: • $80,600 to Fund #204 — LTGO Debt Service Fund to pay a portion of the annual payment on the 2014 LTGO bonds. • $602,720 to Fund #303 — Street Capital Projects Fund that will be applied towards grant matches for street construction projects. 23 • $1,037,500 to Fund #311 — Pavement Preservation Fund for pavement preservation projects. • $135,000 to Fund #314 — Railroad Grade Separation Projects Fund for the Sullivan Road Interchange project. #312 — Capital Reserve Fund is budgeted to transfer out $6,268,292 including: • $1,200,000 to Fund #001 — General Fund for the replacement of police vehicles. • $4,523,900 to Fund #309 — Parks Capital Projects Fund that will be applied towards the water line at Sullivan Park, Balfour Park construction, and the preliminary design on the Spokane Valley River Loop Trail. • $544,392 to Fund #314 — Railroad Grade Separation Projects Fund that will be applied to grade separation projects at Barker and Pines Roads. #315 — Transportation Impact Fees Fund is budgeted to transfer $108,449 to the Fund #303 — Capital Projects Fund that will be applied toward street construction projects. SIGNIFICANT ASSUMPTIONS IN THE 2023 BUDGET Budget Summary for All Funds • Based upon funding levels anticipated in the 2023 budget, City staff will strive to maintain adequate levels of service. • Appropriations for all City Funds will total $110.9 million including $30 million in capital expenditures, comprised in -part of: o $2 million in Fund #001 — General Fund. o $9.2 million in Fund #303 — Street Capital Projects. o $4.8 million in Fund #309 — Park Capital Projects. o $7.8 million in Fund #311 — Pavement Preservation projects. o $3.9 million in Fund #314 — Railroad Grade Separation Projects. o $200 thousand in Fund #402 — Stormwater Management projects. o $1.4 million in Fund #403 — Aquifer Protection Area projects. o $513 thousand in Fund #501 — Equipment Rental and Replacement vehicles. • To partially offset the $30 million in capital costs, we anticipate $13.2 million in grant revenues which results in 44.24% of capital expenditures being covered with State and Federal money. • Budgets will be adopted across 27 separate funds. • The full-time equivalent employee (FTE) count will increase in 2023 by 2 to 105.25 from 103.25. These increases include a Paralegal position in the City Attorney Department and a Traffic Signal Maintenance position in the Street Fund #101. • The 2023 Budget reflects the ninth consecutive year the City will set aside City monies in an amount equivalent to 6% of General Fund recurring expenditures for pavement preservation in Fund #311 — Pavement Preservation. This 6% equals $3,086,800. • Positions and salary ranges are based on the City's compensation and classification plan. • Payroll tax and benefit amounts are based on staff benefit plans. • Contract costs for public safety, park maintenance, aquatics and street maintenance are based on estimates by City staff. • The City sets money aside in Fund #501 — Equipment Rental and Replacement for the eventual replacement of its vehicles as well as a reserve to replace equipment in the kitchen at CenterPlace. 24 2023 General Fund Revenues • Total recurring 2023 revenues are estimated at $56,418,900 as compared to $55,173,500 in 2022, which is an increase of $1,245,400 or 2.26%. • The two largest sources of revenue continue to be Sales Tax and Property Tax which are collectively estimated to account for 84.86% of 2023 General Fund recurring revenues. • The 2023 general sales tax estimate (excluding criminal justice and public safety sales taxes) is currently estimated at $30.6 million which reflects an increase of $555,000 or 1.85% over the 2022 amended estimate. • The Property Tax levy does not include the potential annual increase allowed by State law. o The 2023 levy is estimated at $13,569,200. o The levy assumes we start with the 2022 levy of $13,169,141, forgo the potential annual increase allowed by State law, and finally add taxes related to new construction which we estimate to be $400,000. • Franchise fees and business registrations are primarily based on projected receipts in 2022. • State shared revenues are based upon a combination of historical collections including 2022 collections through July, and per capita distribution figures reported by the Municipal Research and Services Center. • Fines and forfeitures are estimated by Spokane Valley and based on historical collections. • Building permit and land use fees are estimated by Spokane Valley and based on historic collections. 2023 General Fund Expenditures • Total 2023 recurring expenditures are budgeted at $52,726,223 as compared to $50,058,688 in 2022. This is an increase of $2,667,535 or 5.33%. • The City commitment of 6% of recurring General Fund expenditures to pavement preservation equals $3,086,800 and is computed by multiplying total recurring expenditures prior to adding the pavement preservation element ($3,086,800 / $51,714,423 = 6%). The $3,086,800 that is transferred to Pavement Preservation Fund #311 is comprised of the following: o $1,011,800 from General Fund #001 o $1,037,500 from REET 1 Capital Projects Fund #301 o $1,037,500 from REET 2 Capital Projects Fund #302 • 2023 Nonrecurring expenditures total $5,634,548 and include: o $151,000 for Information Technology expenditures including: ■ $15,000 to replace outdated copiers ■ $50,000 for server upgrades ■ $60,000 for network core hardware replacement ■ $26,000 for software upgrades o $8,500 for furniture for the new Paralegal position o $1,239,000 for various Public Safety items including: ■ $15,000 for access and fencing improvements to the White Elephant property ■ $4,000 to install gutters at the Precinct ■ $20,000 to install security cameras in the back lot at the Precinct ■ $1,200,000 for the replacement of police vehicles o $30,000 for a consultant contract for an event planner for the City's 20th anniversary ($50,000 spread over 2022 and 2023) o $26,000 to replace flooring at CenterPlace o $150,000 for improvements to the lobby and greenhouse at CenterPlace o $500,000 for Financial Software capital costs (carryover of costs from 2022) o $3,530,048 transfer out to the Street O&M Fund #101 to cover the deficit in recurring expenditures exceeding recurring revenues in that fund 25 General Fund Revenues Over (Under) Expenditures and Fund Balance • 2023 recurring revenues are anticipated to exceed recurring expenditures by $3,692,677. • Total 2023 expenditures are anticipated to exceed total revenues by $741,871. • The total unrestricted General Fund ending fund balance is anticipated to be $36,817,824 at the end of 2023 which is 69.83% of total recurring expenditures of $52,726,223. Our goal is to maintain an ending fund balance of at least 50.0%. Highlights of Other Funds Revenues • Motor vehicle fuel tax (MVFT) revenue that is collected by the State and remitted to the City is estimated to be $2,071,300 according to per capita estimates provided by the Municipal Research and Services Center. Of this amount, $2,062,600 will be credited to the Street O&M Fund #101 and 0.42% or $8,700 to the Paths and Trails Fund #103. • Telephone taxes that are remitted to the City and support Street Fund operations and maintenance are anticipated at $857,000. • Real estate excise tax (REET) revenue is computed by the City and is primarily used to match grant funded street projects as well as pay a portion of the annual payment on the 2014 general obligation bonds. In 2023 we estimate these revenues to be $1,500,000 per each '/4% for a total of $3,000,000. • Hotel/Motel tax revenues are computed by the City and are dedicated to the promotion of visitors and tourism. In 2023 we estimate the tax will generate $1,500,000, which includes $900,000 in Fund #105 Hotel / Motel Tax Fund from the 2% tax and $600,000 in Fund #104 Hotel / Motel Tax — Tourism Facilities Fund from the 1.3% tax. • The City began receiving the affordable and supportive housing sales tax in 2020 and will receive these revenues as rebate of the State's sales taxes for 20 years. The amount received by the City is capped at 0.0146% of the taxable retail sales within the City for fiscal year 2019, and the revenues may only be used to support affordable housing or rental assistance within the City as outlined in RCW 82.14.540. These revenues are estimated at $200,000 in 2023 in the Affordable & Supportive Housing Sales Tax Fund #108. • The Stormwater Management Fee is based on an equivalent residential unit (ERU) that is equal to 3,160 square feet of impervious surface that is billed at a rate of $21 per single family residence and $21 per ERU for commercial properties (an ERU for a commercial property is computed as total square feet of impervious surface divided by 3,160). In 2023 we estimate this fee will generate $1,951,000. • The Aquifer Protection Area Fund is expected to generate $460,000 in fees that are collected on the City's behalf by Spokane County and remitted in two installments during the year. • Grant revenues that will be applied to a variety of construction projects are estimated at $13,219,062 in 2023. By fund we anticipate grant revenues as follows: o Fund #001 — General Fund - $120,000 o Fund #303 — Street Capital Projects - $7,988,376 o Fund #309 — Parks Capital Projects - $126,100 o Fund #311 — Pavement Preservation - $1,760,000 o Fund #314 — Railroad Grade Separation Projects Fund - $2,827,086 o Fund #403 — Aquifer Protection Area Fund - $397,500 Expenditures • Fund #101 — Street Fund appropriations include: o $6,694,348 for maintenance of City streets, including $1,081,915 in snow operations and $1,000,000 in intergovernmental payments for services. 26 • Fund #105 — Hotel/Motel Tax Fund appropriations include: o a $871,000 for tourism promotion activities. • Fund #106 — Solid Waste Fund appropriations include: o a $1,700,000 transfer out to the Pavement Preservation Fund #311 for street preservation activities. • Fund #301 — REET 1 Capital Projects Fund includes a $1,507,722 appropriation to cover: o a $80,600 transfer to LTGO Bond Debt Service Fund #204 to pay one-half of the City's annual repayment of the 2014 LTGO Bonds. o a $385,967 transfer to Street Capital Projects Fund #303 to partially offset the cost of street construction / reconstruction projects. o a $1,037,500 transfer to Pavement Preservation Fund #311 for pavement preservation projects. o a $3,322 transfer to the Railroad Grade Separation Project Fund #314 for the Pines Road Underpass project. • Fund #302 — REET 2 Capital Projects Fund includes a $1,855,820 appropriation to cover: o a $80,600 transfer to LTGO Bond Debt Service Fund #204 to pay one-half of the City's annual repayment of the 2014 LTGO Bonds. o a $602,720 transfer to Street Capital Projects Fund #303 to partially offset the cost of street construction / reconstruction projects. o a $1,037,500 transfer to Pavement Preservation Fund #311 for pavement preservation projects o a $135,000 transfer to the Railroad Grade Separation Project Fund #314 for the Sullivan Road Interchange project. • Fund #303 — Street Capital Projects Fund includes an appropriation of $9,157,127 for a variety of street construction projects. • Fund #309 — Parks Capital Projects includes a $4,810,000 appropriation to cover a variety of City Park improvements that will be financed through a combination of a $160,000 transfer from the General Fund #001, a $4,523,900 transfer in from the Capital Reserve Fund #312, and $126,100 in grant proceeds. • Fund #311 — Pavement Preservation includes $7,855,121 of pavement preservation projects that will be financed through transfers from other City funds as outlined above under the heading of General Fund Recurring Expenditures. • Fund #312 — Capital Reserve includes $1,200,000 in transfers to Fund #001 — General Fund for the replacement of police vehicles, $4,523,900 in transfers to Fund #309 — Parks Capital Projects that will be applied toward Balfour Park construction, the water line at Sullivan Park, and design of the Spokane Valley River Loop Trail as well as $544,392 in transfers to Fund #314 — Grade Separation Projects for Barker and Pines Roads. • Fund #314 — Railroad Grade Separation Projects includes appropriations in the amount of $3,950,000 towards the Barker Road Grade Separation project, the Pines Road Grade Separation project, and the Sullivan Road Interchange project. 27 • Fund #402 — Stormwater Fund includes $350,000 for nonrecurring expenditures including in part: o $200,000 for various capital projects o $100,000 for the studies related to the City's Stormwater permit and the watershed o $50,000 for an update to the Stormwater Comprehensive Plan • Fund #403 — Aquifer Protection Area Fund includes a $1,421,100 appropriation to various capital projects. 28 CITY OF SPOKANE VALLEY, WA 2023 Budget Summary Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund 001 Street Fund 101 Paths & Trails Fund 103 Hotel/Motel Tax - Tourism Facilities Fund 104 Hotel/Motel Tax Fund 105 Solid Waste 106 PEG Fund 107 Affordable & Supportive Housing Sales Tax Func 108 CenterPlace Operating Reserve Fund 120 Service Level Stabilization Fund 121 Winter Weather Reserve Fund 122 LTGO Bond Debt Service Fund 204 REET 1 Capital Projects Fund 301 REET 2 Capital Projects Fund 302 Street Capital Projects 303 Park Capital Projects Fund 309 Civic Facilities Capital Projects Fund 310 Pavement Preservation Fund 311 Capital Reserve Fund 312 Railroad Grade Separation Projects Fund 314 Transportation Impact Fees Fund 315 Economic Development Capital Projects Fund 316 37,559,695 990,801 37,658 5,347,694 165,000 879,600 171,895 560,327 300,000 5,500,000 525,492 0 4,649,572 5,177,713 1,192,615 98,255 281,356 5,517,363 15,891,365 360,377 453,056 0 57,618,900 6,694,348 8,800 605,000 901,000 1,929,000 71,000 200,000 0 0 1,100 1,089,550 1,504,000 1,506,000 9,157,127 4,810,000 1,000 6,546,800 20,000 3,697,644 200,000 0 95,178,595 7,685,149 46,458 5,952,694 1,066,000 2,808,600 242,895 760,327 300,000 5,500,000 526,592 1,089,550 6,153,572 6,683,713 10,349,742 4,908,255 282,356 12,064,163 15,911,365 4,058,021 653,056 0 58,360,771 6,842,348 0 0 901,000 1,929,000 73,000 0 0 0 500,000 1,089,550 1,507,722 1,855,820 9,157,127 4,810,000 0 7,855,121 6,268,292 3,950,000 108,449 0 36,817,824 842,801 46,458 5,952,694 165,000 879,600 169,895 760,327 300,000 5,500,000 26,592 0 4,645,850 4,827,893 1,192,615 98,255 282,356 4,209,042 9,643,073 108,021 544,607 0 85,659,834 96,561,269 182,221,103 105,208,200 77,012,903 Estimated Estimated Beginning Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Stormwater Management Fund Aquifer Protection Area Fund Equipment Rental & Replacement Fund Risk Management Fund Passthrough Fees & Taxes Total of all Funds 402 1,619,793 1,953,000 3,572,793 2,510,684 1,062,109 403 1,992,014 859,400 2,851,414 1,476,100 1,375,314 501 1,347,472 421,600 1,769,072 523,000 1,246,072 502 392,820 600,000 992,820 600,000 392,820 632 0 591,000 591,000 591,000 0 5,352,099 91,011,933 4,425,000 100,986,269 9,777,099 191, 998, 202 5,700,784 110, 908, 984 4,076,315 81,089,218 29 CITY OF SPOKANE VALLEY, WA 2023 Budget #001 - GENERAL FUND RECURRING ACTIVITY Revenues Property Tax Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice Gambling Tax and Leasehold Excise Tax Franchise Fees/Business Registration State Shared Revenues Fines and Forfeitures/Public Safety Community and Public Works Recreation Program Revenues Grant Proceeds Miscellaneous Department Revenue Miscellaneous & Investment Interest Transfers in - #105 (h/m tax-CP advertising) 2022 As As Adopted Amendment Amended 2023 Budget 10/25/2022 Difference Between 2022 and 2023 $ I 13,199,900 0 13,199,900 13,569,200 369,300 2.80% 27,720,000 2,280,000 30,000,000 30,555,000 555,000 1.85% 1,276,000 124,000 1,400,000 1,357,000 (43,000) (3.07%) 2,244,000 156,000 2,400,000 2,398,000 (2,000) (0.08%) 365,000 0 365,000 383,000 18,000 4.93% 1,215,000 0 1,215,000 1,215,000 0 0.00% 1,995,500 0 1,995,500 2,341,000 345,500 17.31% 529,200 0 529,200 518,600 (10,600) (2.00%) 2,636,200 363,800 3,000,000 3,145,900 145,900 4.86% 652,400 (23,000) 629,400 625,500 (3,900) (0.62%) 260,000 (160,000) 100,000 120,000 20,000 20.00% 21,000 0 21,000 2,500 (18,500) (88.10%) 288,500 0 288,500 158,200 (130,300) (45.16%) 30,000 0 30,000 30,000 0 0.00% Total Recurring Revenues 52,432,700 2,740,800 55,173,500 56,418,900 1,245,400 2.26% Expenditures City Council 645,170 36,342 681,512 707,558 26,046 3.82% City Manager 1,466,305 (545,179) 921,126 965,890 44,764 4.86% City Attorney 747,890 63,099 810,989 903,110 92,121 11.36% Public Safety 29,804,434 810,000 30,614,434 32,467,183 1,852,749 6.05% Deputy City Manager 295,477 248,945 544,422 590,817 46,395 8.52% Finance 1,571,443 (323,463) 1,247,980 1,313,840 65,860 5.28% Human Resources 330,321 5,044 335,365 354,278 18,913 5.64% Information Technology 0 403,123 403,123 425,208 22,085 5.48% Facilities 400,020 70,000 470,020 469,652 (368) (0.08%) Community & Public Works - Administration 0 302,228 302,228 367,126 64,898 21.47% Community & Public Works - Engineering 2,440,282 (96,096) 2,344,186 2,305,213 (38,973) (1.66%) Community & Public Works - Building 2,631,423 (444,661) 2,186,762 2,075,542 (111,220) (5.09%) Community & Public Works - Planning 0 839,730 839,730 868,894 29,164 3.47% Economic Development 1,188,268 273,594 1,461,862 1,546,494 84,632 5.79% Parks&Rec - Administration 351,018 0 351,018 376,124 25,106 7.15% Parks & Rec - Maintenance 950,455 0 950,455 972,455 22,000 2.31% Parks & Rec - Recreation 330,687 0 330,687 348,356 17,669 5.34% Parks & Rec - Aquatics 538,700 0 538,700 565,700 27,000 5.01% Parks & Rec - Senior Center 36,801 0 36,801 38,112 1,311 3.56% Parks & Rec - CenterPlace 970,375 0 970,375 996,503 26,128 2.69% General Government 1,703,713 0 1,703,713 1,895,218 191,505 11.24% Transfers out - #204 (2016 LTGO debt service) 401,400 0 401,400 401,150 (250) (0.06%) Transfers out - #309 (park capital projects) 160,000 0 160,000 160,000 0 0.00% Transfers out- #311 (pavement preservation) 1,001,800 0 1,001,800 1,011,800 10,000 1.00% Transfers out - #502 (insurance premium) 450,000 0 450,000 600,000 150,000 33.33% Total Recurring Expenditures 48,415,982 1,642,706 50,058,688 52,726,223 2,667,535 5.33% Recurring Revenues Over (Under) Recurring Expenditures 4,016,718 1,098,094 5,114,812 3,692,677 30 CITY OF SPOKANE VALLEY, WA 2023 Budget #001 - GENERAL FUND - continued NONRECURRING ACTIVITY 2022 As As Adopted Amendment Amended 2023 Budget 10/25/2022 Difference Between 2022 and 2023 $ I Revenues Grant Proceeds 0 11,000,000 11,000,000 0 (11,000,000) (100.00%) Transfers in - #312 (police vehicle replacements) 1,400,000 (1,200,000) 200,000 1,200,000 1,000,000 500.00% Transfers in - #312 (City Hall repair costs) 0 700,000 700,000 0 (700,000) (100.00%) Transfers in - #312 (sculpture installation) 0 64,000 64,000 0 (64,000) (100.00%) Total Nonrecurring Revenues 1,400,000 10,564,000 11,964,000 1,200,000 (10,764,000) (89.97%) Expenditures General Government - IT capital replacements 136,000 0 136,000 151,000 15,000 11.03% City Manager (office furniture for Project Manager) 5,000 0 5,000 0 (5,000) (100.00%) City Attorney (office furniture for new Paralegal) 0 0 0 8,500 8,500 0.00% Public Safety (2 radar trailer) 24,000 0 24,000 0 (24,000) (100.00%) Public Safety (vehicle for homeless services officer) 55,000 0 55,000 0 (55,000) (100.00%) Public Safety (replace carpet at Precinct) 25,000 0 25,000 0 (25,000) (100.00%) Public Safety (repaint Precinct exterior) 50,000 0 50,000 0 (50,000) (100.00%) Public Safety (tree & debris removal from back lot) 8,000 0 8,000 0 (8,000) (100.00%) Public Safety (police vehicle replacements) 1,400,000 (1,200,000) 200,000 1,200,000 1,000,000 500.00% Public Safety (Access/fencing White Elephant) 0 0 0 15,000 15,000 0.00% Public Safety (Install Precinct gutters) 0 0 0 4,000 4,000 0.00% Public Safety (Install security cameras at Precinct) 0 0 0 20,000 20,000 0.00% Facilities (3rd floor office & furniture) 0 77,640 77,640 0 (77,640) (100.00%) Econ Dev (20th Anniversary event planner) 0 20,000 20,000 30,000 10,000 50.00% Parks & Rec (repaint portico at CenterPlace) 12,000 0 12,000 0 (12,000) (100.00%) Parks & Rec (replace carpet at CenterPlace) 26,700 0 26,700 0 (26,700) (100.00%) Parks & Rec (repair plumbing systems at pools) 30,000 0 30,000 0 (30,000) (100.00%) Parks & Rec (replace CenterPlace flooring) 0 0 0 26,000 26,000 0.00% Parks & Rec (CenterPlace lobby improvements) 0 0 0 150,000 150,000 0.00% Parks & Rec (sculpture installation) 0 79,000 79,000 0 (79,000) (100.00%) Financial Software Capital Costs 1,000,000 (500,000) 500,000 500,000 0 0.00% City Hall Repairs 0 700,000 700,000 0 (700,000) (100.00%) CLFR Project Expenditures 0 7,000,000 7,000,000 0 (7,000,000) (100.00%) Transfers out-#101 (Street Fund operations) 2,820,419 264,500 3,084,919 3,530,048 445,129 14.43% Transfers out - #122 (replenish reserve) 0 89,805 89,805 0 (89,805) (100.00%) Transfers out - #312 ('20 fund bal >50%) 0 3,593,000 3,593,000 0 (3,593,000) (100.00%) Transfers out - #501 (vehicle for Code Enf. Supervisor 40,000 0 40,000 0 (40,000) (100.00%) Total Nonrecurring Expenditures 5,632,119 10,123,945 15,756,064 5,634,548 (10,121,516) (64.24%) Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance Fund balance as a percent of recurring expenditures General Fund Summary Total revenues Total expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance (4,232,119) 440,055 (3,792,064) (4,434,548) (215,401) 1,538,149 1,322,748 (741,871) 36,236,947 36,236,947 37,559,695 36,021,546 37,559,695 36,817,824 74.40% 75.03% 69.83% 53, 832, 700 54, 048,101 13,304,800 11,766,651 67,137,500 65, 814, 752 (215,401) 36, 236, 947 1,538,149 1,322,748 36, 236, 947 57,618,900 58,360,771 (741,871) 37, 559, 695 36, 021, 546 37, 559, 695 36, 817, 824 31 CITY OF SPOKANE VALLEY, WA 2023 Budget SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Revenues Utility Tax Motor Vehicle Fuel (Gas) Tax Multimodal Transportation Revenue Right -of -Way Maintenance Fee Investment Interest Miscellaneous Transfers in - #106 2022 As As Adopted Amendment Amended 932,000 1,896,000 130,200 85,000 500 10,000 0 0 0 0 0 0 150,000 271,000 932,000 1,896,000 130,200 85,000 500 160,000 271,000 2023 Budget 857,000 2,062,600 139,200 95,000 500 10,000 0 10/25/2022 Difference Between 2022 and 2023 $ I (75,000) 166,600 9,000 10,000 0 (150,000) (271,000) (8.05%) 8.79% 6.91% 11.76% 0.00% (93.75%) (100.00%) Total Recurring Revenues 3,053,700 421,000 3,474,700 3,164,300 (310,400) (8.93%) Expenditures Wages / Benefits / Payroll Taxes 1,128,523 0 1,128,523 1,314,394 185,871 16.47% Supplies 176,700 0 176,700 191,500 14,800 8.38% Services & Charges 2,698,644 471,000 3,169,644 2,803,789 (365,855) (11.54%) Snow Operations 890,502 0 890,502 1,081,915 191,413 21.49% Intergovernmental Payments 909,000 0 909,000 1,000,000 91,000 10.01% Vehicle rentals - #501 (non -plow vehicle rental) 10,250 0 10,250 27,750 17,500 170.73% Vehicle rentals - #501 (plow replace.) 60,500 214,500 275,000 275,000 0 0.00% Total Recurring Expenditures 5,874,119 685,500 6,559,619 6,694,348 134,729 2.05% Recurring Revenues Over (Under) Recurring Expenditures (2,820,419) (264,500) (3,084,919) (3,530,048) NONRECURRING ACTIVITY Revenues Transfers in - #001 2,820,419 264,500 3,084,919 3,530,048 445,129 14.43% Total Nonrecurring Revenues 2,820,419 264,500 3,084,919 3,530,048 445,129 14.43% Expenditures Streetlight Replacement Program 35,500 0 35,500 40,000 4,500 12.68% Generator for Maintenance Shop (12 cost to #402) 50,000 0 50,000 0 (50,000) (100.00%) Bridge Replacement Program 0 0 0 10,000 Transfers out - #501 80,000 0 80,000 0 (80,000) (100.00%) Signal Maintenance Equipment 0 0 0 40,000 40,000 0.00% Transfers out - #501 (truck for Signal Technician) 0 0 0 58,000 58,000 0.00% Total Nonrecurring Expenditures 165,500 0 165,500 148,000 (17,500) (10.57%) Nonrecurring Revenues Over (Under) Nonrecurring Expenditures 2,654,919 264,500 2,919,419 3,382,048 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (165,500) 0 (165,500) (148,000) Beginning fund balance 1,156,301 1,156,301 990,801 Ending fund balance 990,801 990,801 842,801 Street Fund Summary Total revenues 5,874,119 685,500 6,559,619 6,694,348 Total expenditures 6,039,619 685,500 6,725,119 6,842,348 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (165,500) 0 (165,500) (148,000) Beginning unrestricted fund balance 1,156,301 1,156,301 990,801 Ending unrestricted fund balance 990,801 990,801 842,801 32 CITY OF SPOKANE VALLEY, WA 2023 Budget SPECIAL REVENUE FUNDS - continued #103 - PATHS & TRAILS FUND Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest Total revenues Expenditures Transfers out - #309 2022 As As Adopted Amendment Amended 2023 Budget 8,000 0 8,000 8.700 100 0 100 100 10/25/2022 Difference Between 2022 and 2023 $ I 700 8.75% 0 0.00% 8,100 0 8,100 8,800 700 8.64% 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over (under) expenditures 8,100 8,100 8,800 Beginning fund balance 29,558 29,558 37,658 Ending fund balance 37,658 37,658 46,458 #104 - HOTEL / MOTEL TAX - TOURISM FACILITIES FUND Revenues Hotel/Motel Tax 400,000 0 400,000 600,000 200,000 50.00% Investment Interest 2,500 0 2,500 5,000 2,500 100.00% Transfers in - #105 0 273,000 273,000 0 (273,000) (100.00%) Total revenues 402,500 273,000 675,500 605,000 (70,500) (10.44%) Expenditures Capital Outlay 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over (under) expenditures 402,500 675,500 605,000 Beginning fund balance 4,672,194 4,672,194 5,347,694 Ending fund balance 5,074,694 5,347,694 5,952,694 #105 - HOTEL / MOTEL TAX FUND Revenues Hotel/Motel Tax Investment Interest 600,000 0 600,000 900,000 300,000 50.00% 1,000 0 1,000 1,000 0 0.00% Total revenues 601,000 0 601,000 901,000 300,000 49.92% Expenditures Transfers out - #001 30,000 0 30,000 30,000 0 0.00% Transfers out - #104 0 273,000 273,000 0 (273,000) (100.00%) Tourism Promotion 571,000 (273,000) 298,000 871,000 573,000 192.28% Total expenditures 601,000 0 601,000 901,000 300,000 49.92% Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 165,000 165,000 0 0 165,000 165,000 165,000 165,000 33 CITY OF SPOKANE VALLEY, WA 2023 Budget SPECIAL REVENUE FUNDS - continued #106 - SOLID WASTE FUND Revenues Solid Waste Administrative Fee Solid Waste Road Wear Fee Investment Interest Total revenues 2022 As As Adopted Amendment Amended 2023 Budget 10/25/2022 Difference Between 2022 and 2023 $ I 225,000 0 225,000 225,000 0 0.00% 1,600,000 0 1,600,000 1,700,000 100,000 6.25% 7,000 0 7,000 4,000 (3,000) (42.86%) 1,832,000 0 1,832,000 1,929,000 97,000 5.29% Expenditures Education & Contract Administration 232,000 0 232,000 229,000 (3,000) (1.29%) Transfers out-#101 0 271,000 271,000 0 (271,000) (100.00%) Transfers out-#311 1,600,000 (10,481) 1,589,519 1,700,000 110,481 6.95% Total expenditures 1,832,000 260,519 2,092,519 1,929,000 (163,519) (7.81%) Revenues over (under) expenditures 0 (260,519) 0 Beginning fund balance 1,140,119 1,140,119 879,600 Ending fund balance 1,140,119 879,600 879,600 #107 - PEG FUND Revenues Comcast PEG Contribution 79,000 0 79,000 71,000 (8,000) (10.13%) Total revenues 79,000 0 79,000 71,000 (8,000) (10.13%) Expenditures PEG Reimbursement - CMTV 39,500 0 39,500 39,500 0 0.00% Capital Outlay 33,500 0 33,500 33,500 0 0.00% Total expenditures 73,000 0 73,000 73,000 0 0.00% Revenues over (under) expenditures 6,000 6,000 (2,000) Beginning fund balance 165,895 165,895 171,895 Ending fund balance 171,895 171,895 169,895 #108 - AFFORDABLE & SUPPORTIVE HOUSING SALES TAX Revenues Affordable & Supportive Housing Sales Tax 193,000 0 193,000 200,000 7,000 3.63% Miscellaneous 0 0 0 0 0 0.00% Total revenues 193,000 0 193,000 200,000 7,000 3.63% Expenditures Operations 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over (under) expenditures 193,000 193,000 200,000 Beginning fund balance 367,327 367,327 560,327 Ending fund balance 560,327 560,327 760,327 34 CITY OF SPOKANE VALLEY, WA 2023 Budget SPECIAL REVENUE FUNDS - continued 2022 As As Adopted Amendment Amended #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest Miscellaneous Total revenues Expenditures Operations Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 0 0 0 0 0 2023 Budget 0 0 10/25/2022 Difference Between 2022 and 2023 $ I % 0 0.00% 0 0.00% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 0 300,000 300,000 0 0 300,000 300,000 300,000 300,000 #121 - SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest 0 0 0 0 0 0.00% Miscellaneous 0 0 0 0 0 0.00% Total revenues 0 0 0 0 0 0.00% Expenditures Operations 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 5,500,000 5,500,000 0 0 5,500,000 5,500,000 5,500,000 5,500,000 #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest 800 0 800 1,100 300 37.50% Transfers in - #001 0 89,805 89,805 0 (89,805) (100.00%) Subtotal revenues Expenditures Street maintenance expenditures Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 800 89,805 90,605 1,100 (89,505) (98.79%) 500,000 0 500,000 500,000 0 0.00% 500,000 0 500,000 500,000 0 0.00% (499,200) 434,887 (64,313) (409,395) (498,900) 434,887 525,492 25,492 26,592 35 CITY OF SPOKANE VALLEY, WA 2023 Budget DEBT SERVICE FUNDS #204 - LTGO BOND DEBT SERVICE FUND Revenues Spokane Public Facilities District Transfers in - #001 Transfers in - #301 Transfers in - #302 Total revenues 2022 As As Adopted Amendment Amended 2023 Budget 10/25/2022 Difference Between 2022 and 2023 $ I % 501,200 0 501,200 527,200 26,000 5.19% 401,400 0 401,400 401,150 (250) (0.06%) 81,100 0 81,100 80,600 (500) (0.62%) 81,100 0 81,100 80,600 (500) (0.62%) 1,064,800 0 1,064,800 1,089,550 24,750 2.32% Expenditures Debt Service Payments - CenterPlace 501,200 0 501,200 527,200 26,000 5.19% Debt Service Payments - Roads 162,200 0 162,200 161,200 (1,000) (0.62%) 2016 LTGO Bond Principal & Interest 401,400 0 401,400 401,150 (250) (0.06%) Total expenditures 1,064,800 0 1,064,800 1,089,550 24,750 2.32% Revenues over (under) expenditures 0 0 0 Beginning fund balance 0 0 0 Ending fund balance 0 0 0 36 CITY OF SPOKANE VALLEY, WA 2023 Budget CAPITAL PROJECTS FUNDS #301 - REET 1 CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues 2022 As As Adopted Amendment Amended 2023 Budget 10/25/2022 Difference Between 2022 and 2023 $ I % 1,500,000 500,000 2,000,000 1,500,000 (500,000) (25.00%) 2,000 0 2,000 4,000 2,000 100.00% 1,502,000 500,000 2,002,000 1,504,000 (498,000) (24.88%) Expenditures Transfers out-#204 81,100 0 81,100 80,600 (500) (0.62%) Transfers out-#303 361,780 (49,926) 311,854 385,967 74,113 23.77% Transfers out - #311 (pavement preservation) 914,900 0 914,900 1,037,500 122,600 13.40% Transfers out - #314 0 3,322 3,322 3,655 333 10.02% Total expenditures 1,357,780 (46,604) 1,311,176 1,507,722 196,546 14.99% Revenues over (under) expenditures Beginning fund balance Ending fund balance #302 - REET 2 CAPITAL PROJECTS FUND Revenues REET 2 - Taxes Investment Interest Total revenues 144,220 3,958,748 4,102,968 690,824 (3,722) 3,958,748 4,649,572 4,649,572 4,645,850 1,500,000 500,000 2,000,000 1,500,000 (500,000) (25.00%) 5,000 0 5,000 6,000 1,000 20.00% 1,505,000 500,000 2,005,000 1,506,000 (499,000) (24.89%) Expenditures Transfers out-#204 81,100 0 81,100 80,600 (500) (0.62%) Transfers out-#303 1,113,649 (248,323) 865,326 602,720 (262,606) (30.35%) Transfers out - #309 0 196,817 196,817 0 (196,817) (100.00%) Transfers out - #311 (pavement preservation) 914,900 0 914,900 1,037,500 122,600 13.40% Transfers out - #314 0 0 0 135,000 135,000 0.00% Total expenditures 2,109,649 (51,506) 2,058,143 1,855,820 (202,323) (9.83%) Revenues over (under) expenditures (604,649) (53,143) (349,820) Beginning fund balance 5,230,856 5,230,856 5,177,713 Ending fund balance 4,626,207 5,177,713 4,827,893 37 CITY OF SPOKANE VALLEY, WA 2023 Budget CAPITAL PROJECTS FUNDS - continued #303 - STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds Developer Transfers in - #301 Transfers in - #302 Transfers in - #312 Transfers in - #315 Total revenues 2022 As As Adopted Amendment Amended 2023 Budget 10/25/2022 Difference Between 2022 and 2023 $ I 6,956,322 (672,418) 6,283,904 7,988,376 1,704,472 27.12% 1,164,399 148,411 1,312,810 71,615 (1,241,195) (94.54%) 361,780 (49,926) 311,854 385,967 74,113 23.77% 1,113,649 (248,323) 865,326 602,720 (262,606) (30.35%) 225,000 0 225,000 0 (225,000) (100.00%) 150,000 (108,449) 41,551 108,449 66,898 161.00% 9,971,150 (930,705) 9,040,445 9,157,127 116,682 1.29% Expenditures 205 Sprague/Barker Intersections Improvement 1,871,500 0 1,871,500 19,766 (1,851,734) (98.94%) 249 Sullivan/Wellesley Intersection 1,903,176 0 1,903,176 0 (1,903,176) (100.00%) 293 2018 CSS Citywide Reflective Signal BP 8,250 0 8,250 0 (8,250) (100.00%) 294 Citywide Reflective Signal Post Panels 3,575 0 3,575 0 (3,575) (100.00%) 299 Argonne Rd Concrete Pvmt Indiana to Mont 130,017 0 130,017 0 (130,017) (100.00%) 300 Pines and Mission Intersection Improvement 1,746,643 (1,171,105) 575,538 1,294,831 719,293 124.98% 313 Barker Rd/Union Pacific Crossing 1,444,000 (1,044,000) 400,000 1,044,000 644,000 161.00% 318 Wilbur Sidewalk - Boone to Mission 572,909 0 572,909 0 (572,909) (100.00%) 320 Sullivan Preservation - Sprague to 8th 412,000 0 412,000 2,070,462 1,658,462 402.54% 321 Argonne Corridor Impry - North of Knox 0 0 0 10,000 10,000 0.00% 326 2020 Citywide Reetroreflective Post Plates 142,880 0 142,880 89,502 (53,378) (37.36%) 327 Sprague Stormwater & Crossing Project 0 100,000 100,000 1,557,410 1,457,410 1457.41% 329 Barker Road Imp- City Limits to Appleway 250,000 0 250,000 750,000 500,000 200.00% 332 NE Industrial Area - Sewer Extension 0 0 0 25,000 25,000 0.00% 335 Mission Ave over Evergreen Deck Repair 261,200 0 261,200 0 (261,200) (100.00%) 340 8th Ave Sidewalk - Coleman to Park 0 434,400 434,400 401,011 (33,389) (7.69%) 342 School zone beacons 225,000 0 225,000 0 (225,000) (100.00%) 343 Buckeye Ave Sewer Extenstion 0 750,000 750,000 0 (750,000) (100.00%) 344 Park Rd Sidewalk- Broadway to Cataldo 0 0 0 338,862 338,862 0.00% 345 Park Rd Sidewalk- Nora to Baldwin 0 0 0 311,600 311,600 0.00% 346 Bowdish Sidewalk 12th to 22nd 0 0 0 244,683 244,683 0.00% Contingency 1,000,000 0 1,000,000 1,000,000 0 0.00% Total expenditures 9,971,150 (930,705) 9,040,445 9,157,127 116,682 1.29% Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 0 1,192,615 1,192,615 1,192,615 0 1,192,615 1,192,615 1,192,615 Note: Work performed for pavement preservation projects out of the Street Capital Projects Fund is for items such as sidewalk upgrades that were bid with the pavement preservation work. #309 - PARK CAPITAL PROJECTS FUND Revenues Grant Proceeds 126,100 (126,100) 0 126,100 126,100 0.00% Transfers in - #001 160,000 0 160,000 160,000 0 0.00% Transfers in - #302 0 196,817 196,817 0 (196,817) (100.00%) Transfers in - #312 4,522,420 (4,066,231) 456,189 4,523,900 4,067,711 891.67% Total revenues 4,808,520 (3,995,514) 813,006 4,810,000 3,996,994 491.63% Expenditures 314 Balfour Park frontage improvements 0 168,006 168,006 0 (168,006) (100.00%) 316 Balfour Park improvements Phase 1 3,507,520 (3,337,520) 170,000 3,400,000 3,230,000 1900.00% 328 Sullivan Park water line 441,000 (376,000) 65,000 500,000 435,000 669.23% 338 Spokane Valley River Loop Trail 700,000 (450,000) 250,000 750,000 500,000 200.00% Replace pond liner at Mirabeau 80,000 0 80,000 0 (80,000) (100.00%) Parking & Trail Design (Summerfield, Ponderosa, Flo) 0 0 0 136,900 136,900 0.00% West Lawn Shade Canopy for Stage 0 0 0 23,100 23,100 0.00% Total expenditures 4,728,520 (3,995,514) 733,006 4,810,000 4,076,994 556.20% Revenues over (under) expenditures Beginning fund balance Ending fund balance 80,000 18,255 98,255 80,000 0 18,255 98,255 98,255 98,255 38 CITY OF SPOKANE VALLEY, WA 2023 Budget CAPITAL PROJECTS FUNDS - continued #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest Total revenues Expenditures Payment to Library District Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 2022 As As Adopted Amendment Amended 2023 Budget 1,300 0 1,300 1,000 10/25/2022 Difference Between 2022 and 2023 $ I (300) (23.08%) 1,300 0 1,300 1,000 (300) (23.08%) 0 560,000 560,000 0 (560,000) (100.00%) 0 560,000 560,000 0 (560,000) (100.00%) 1,300 840,056 841,356 (558,700) 1,000 840,056 281,356 281,356 282,356 Note: The fund balance in #310 includes $839,281.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2022 then the City may repurchase this land at the original sale price of $839,285.10. Of this amount, $560,000 is anticipated to be paid out to the Library District for improvements during 2022. #311 - PAVEMENT PRESERVATION Revenues Transfers in - #001 1,001,800 0 1,001,800 1,011,800 10,000 1.00% Transfers in-#106 1,600,000 (10,481) 1,589,519 1,700,000 110,481 6.95% Transfers in - #301 914,900 0 914,900 1,037,500 122,600 13.40% Transfers in - #302 914,900 0 914,900 1,037,500 122,600 13.40% Grant Proceeds 1,029,000 0 1,029,000 1,760,000 731,000 71.04% Total revenues 5,460,600 (10,481) 5,450,119 6,546,800 1,096,681 20.12% Expenditures Pavement preservation 7,202,000 (1,775,156) 5,426,844 7,805,121 2,378,277 43.82% Pre -project GeoTech 50,000 0 50,000 50,000 0 0.00% Total expenditures 7,252,000 (1,775,156) 5,476,844 7,855,121 2,378,277 43.42% Revenues over (under) expenditures (1,791,400) (26,725) (1,308,321) Beginning fund balance 5,544,088 5,544,088 5,517,363 Ending fund balance 3,752,688 5,517,363 4,209,042 #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 ('19 fund bal >50%) 0 3,593,000 3,593,000 0 (3,593,000) (100.00%) Grant Proceeds 0 1,000,000 1,000,000 0 (1,000,000) (100.00%) Investment Interest 10,000 0 10,000 20,000 10,000 100.00% Total revenues 10,000 4,593,000 4,603,000 20,000 (4,583,000) (99.57%) Expenditures Transfers out-#001 (police vehicle replacements) 1,400,000 (1,200,000) 200,000 1,200,000 1,000,000 500.00% Transfers out - #001 (City Hall repair costs) 0 700,000 700,000 0 (700,000) (100.00%) Transfers out - #001 (sculpture installation) 0 64,000 64,000 0 (64,000) (100.00%) Transfers out - #303 (school zone beacons) 225,000 0 225,000 0 (225,000) (100.00%) Transfers out - #309 (Balfour Park Improvements F 3,507,520 (3,366,331) 141,189 3,400,000 3,258,811 2308.12% Transfers out - #309 (Sullivan Park water line) 314,900 (249,900) 65,000 373,900 308,900 475.23% Transfers out - #309 (Spokane Valley River Loop T 700,000 (450,000) 250,000 750,000 500,000 200.00% Transfers out - #314 (Barker Rd Overpass) 724,905 (376,907) 347,998 347,998 0 0.00% Transfers out - #314 (Pines Rd Underpass) 0 178,540 178,540 196,394 17,854 10.00% Transfers out - #314 (Sullivan Rd Interchange) 101,385 154,667 256,052 0 (256,052) (100.00%) Transfers out - #316 (Fairgrounds Building) 750,000 (703,358) 46,642 0 (46,642) (100.00%) WSDOT Sullivan Park Property Acquisition 0 759,600 759,600 0 (759,600) (100.00%) Total expenditures 7,723,710 (4,489,689) 3,234,021 6,268,292 Revenues over (under) expenditures (7,713,710) 1,368,979 (6,248,292) Beginning fund balance 14,522,386 14,522,386 15,891,365 Ending fund balance 6,808,676 15,891,365 9,643,073 3,034,271 93.82% 39 CITY OF SPOKANE VALLEY, WA 2023 Budget CAPITAL PROJECTS FUNDS - continued 2022 As As Adopted Amendment Amended #314 - RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Grant Proceeds Developer Contributions Transfers in - #301 Transfers in - #302 Transfers in - #312 Total revenues 2023 Budget 10/25/2022 Difference Between 2022 and 2023 $ I 1,560,290 242,924 1,803,214 2,827,086 1,023,872 56.78% 308,592 (121,081) 187,511 187,511 0 0.00% 0 3,322 3,322 3,655 333 10.02% 0 0 0 135,000 135,000 0.00% 826,290 (43,700) 782,590 544,392 (238,198) (30.44%) 2,695,172 81,465 2,776,637 3,697,644 921,007 33.17% Expenditures 143 Barker BNSF Grade Separation 1,307,293 (557,293) 750,000 750,000 0 0.00% 223 Pines Rd Underpass 1,366,585 633,415 2,000,000 2,200,000 200,000 10.00% 311 Sullivan Rd Interchange 101,385 154,667 256,052 1,000,000 743,948 290.55% Total expenditures 2,775,263 230,789 3,006,052 3,950,000 943,948 31.40% Revenues over (under) expenditures Beginning fund balance Ending fund balance #315 - TRANSPORTATION IMPACT FEES FUND Revenues Transportation Impact Fees (80,091) 589,792 509,701 (229,415) (252,356) 589,792 360,377 360,377 108,021 200,000 0 200,000 200,000 0 0.00% Total revenues 200,000 0 200,000 200,000 0 0.00% Expenditures Transfers out - #303 150,000 (108,449) 41,551 108,449 66,898 161.00% Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 150,000 (108,449) 41,551 108,449 66,898 161.00% 50,000 294,607 344,607 158,449 91,551 294,607 453,056 453,056 544,607 #316 - ECONOMIC DEVELOPMENT CAPITAL PROJECTS FUND Revenues Transfers in - #312 (Fairgrounds Building) 750,000 (703,358) 46,642 0 (46,642) (100.00%) Total revenues 750,000 (703,358) 46,642 0 (46,642) (100.00%) Expenditures Fairgrounds Building 750,000 (703,358) 46,642 0 (46,642) (100.00%) Total expenditures 750,000 (703,358) 46,642 0 (46,642) (100.00%) Revenues over (under) expenditures 0 0 0 Beginning fund balance 0 0 0 Ending fund balance 0 0 0 40 CITY OF SPOKANE VALLEY, WA 2023 Budget ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest 2022 As As Adopted Amendment Amended 1,910,000 2,000 0 1,910,000 0 2,000 2023 Budget 1,951,000 2,000 10/25/2022 Difference Between 2022 and 2023 $ I 41,000 2.15% 0 0.00% Total Recurring Revenues 1,912,000 0 1,912,000 1,953,000 41,000 2.14% Expenditures Wages / Benefits / Payroll Taxes 560,631 0 560,631 635,392 74,761 13.34% Supplies 18,150 0 18,150 20,800 2,650 14.60% Services & Charges 1,248,395 50,000 1,298,395 1,449,742 151,347 11.66% Intergovernmental Payments 45,000 0 45,000 48,000 3,000 6.67% Vehicle rentals - #501 6,750 0 6,750 6,750 0 0.00% Total Recurring Expenditures 1,878,926 50,000 1,928,926 2,160,684 231,758 12.01% Recurring Revenues Over (Under) Recurring Expenditures 33,074 (50,000) (16,926) (207,684) NONRECURRING ACTIVITY Revenues Grant Proceeds 0 0 0 0 0 0.00% Total Nonrecurring Revenues 0 0 0 0 0 0.00% Expenditures Capital -various projects 315,000 0 315,000 200,000 (115,000) (36.51%) Watershed studies 100,000 0 100,000 100,000 0 0.00% Stormwater Comprehensive Plan Update 100,000 200,000 300,000 50,000 (250,000) (83.33%) Generator for Maintenance Shop (1/2 cost to #101) 50,000 0 50,000 0 Total Nonrecurring Expenditures 565,000 200,000 765,000 350,000 (415,000) (54.25%) Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (565,000) (200,000) (765,000) (350,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (531,926) (250,000) (781,926) (557,684) Beginning working capital 2,401,719 2,401,719 1,619,793 Ending working capital 1,869,793 1,619,793 1,062,109 Stormwater Fund Summary Total revenues Total expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance 1,912,000 0 1,912,000 1,953,000 2,443,926 250,000 2,693,926 2,510,684 (531,926) (250,000) (781,926) (557,684) 2,401,719 2,401,719 1,619,793 1,869,793 1,619,793 1,062,109 #403 - AQUIFER PROTECTION AREA Revenues Spokane County 460,000 0 460,000 460,000 0 0.00% Grant Proceeds 1,881,600 (730,353) 1,151,247 397,500 (753,747) (65.47%) Investment Interest 1,900 0 1,900 1,900 0 0.00% Total revenues 2,343,500 (730,353) 1,613,147 859,400 (753,747) (46.73%) Expenditures Capital -various projects 3,008,800 (2,322,828) 685,972 1,421,100 735,128 107.17% Effectiveness study 55,000 0 55,000 55,000 0 0.00% Total expenditures 3,063,800 (2,322,828) 740,972 1,476,100 735,128 99.21% Revenues over (under) expenditures Beginning working capital Ending working capital (720,300) 1,119,839 399,539 872,175 (616,700) 1,119,839 1,992,014 1,992,014 1,375,314 41 CITY OF SPOKANE VALLEY, WA 2023 Budget INTERNAL SERVICE FUNDS #501 - ER&R FUND Revenues Vehicle rentals - #001 Vehicle rentals - #101 Vehicle rentals - #101 (plow replace.) Vehicle rentals - #402 Transfer in - #001 (CenterPlace kitchen reserve) Transfer in - #001 (Code Enforcement Vehicle) Transfer in - #101 (Additional dump bed truck) Investment Interest Total revenues 2022 As As Adopted Amendment Amended 2023 Budget 10/25/2022 Difference Between 2022 and 2023 $ I 31,300 0 31,300 52,100 20,800 66.45% 10,250 0 10,250 27,750 17,500 170.73% 60,500 214,500 275,000 275,000 0 0.00% 6,750 0 6,750 6,750 0 0.00% 0 0 0 0 0 0.00% 40,000 0 40,000 0 (40,000) (100.00%) 80,000 0 80,000 58,000 (22,000) (27.50%) 1,200 0 1,200 2,000 800 66.67% 230,000 214,500 444,500 421,600 (22,900) (5.15%) Expenditures Small tools & minor equipment 10,000 0 10,000 10,000 0 0.00% Vehicle purchase 262,500 0 262,500 238,000 (24,500) (9.33%) Snow plow purchase 250,000 0 250,000 275,000 25,000 10.00% Total expenditures 522,500 0 522,500 523,000 500 0.10% Revenues over (under) expenditures (292,500) (78,000) (101,400) Beginning working capital 1,425,472 1,425,472 1,347,472 Ending working capital 1,132,972 1,347,472 1,246,072 #502 - RISK MANAGEMENT FUND Revenues Transfers in - #001 Total revenues Expenditures Auto & Property Insurance 450,000 0 450,000 600,000 150,000 33.33% 450,000 0 450,000 600,000 150,000 33.33% 450,000 0 450,000 600,000 150,000 33.33% Total expenditures 450,000 Revenues over (under) expenditures Beginning fund balance Ending fund balance FIDUCIARY FUNDS #632 - PASSTHROUGH FEES & TAXES FUND Revenues Fees & taxes collected for other governments Total revenues Expenditures Fees & taxes remitted to other governments Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance TOTAL OF ALL FUNDS Total of Revenues for all Funds Total of Expenditures for all Funds Total grant revenues (included in total revenues) 0 450,000 600,000 150,000 33.33% 0 392,820 392,820 400,000 191,000 O 0 392,820 392,820 392,820 392,820 591,000 591,000 400,000 191,000 591,000 591,000 400,000 191,000 591,000 591,000 400,000 191,000 591,000 591,000 0 0 0 O 0 O 0 O 0 O 0.00% O 0.00% O 0.00% O 0.00% 96,127,261 14,062,659 110,189,920 100,986,269 107,856,818 (479,350) 107,377,468 110,908,984 11,813,312 10,554,053 22,367,365 13,219,062 Total Capital expenditures (included in total expenditures) 32,082,233 (10,377,172) 21,645,061 29,879,348 42 CITY OF SPOKANE VALLEY, WA 2023 Budget Revenues by Fund General Fund Property Tax Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice Gambling and Leasehold Excise Tax Franchise Fees/Business Registration State Shared Revenues Service Revenues Fines and Forfeitures Recreation Program Fees Miscellaneous, Investment Int., Transfers Total General Fund 13,569,200 30,555,000 1,357,000 2,398,000 383,000 1,215,000 2,341,000 3,145,900 518,600 625,500 1,510,700 $ 57,618,900 Other Funds 101 Street Fund $ 6,694,348 103 Paths & Trails Fund 8,800 104 Hotel/Motel Tax Tourism Facilities Fund 605,000 105 Hotel/Motel Tax Fund 901,000 106 Solid Waste Fund 1,929,000 107 PEG Fund 71,000 108 Affordable & Supportive Housing Sales Tax 200,000 122 Winter Weather Reserve Fund 1,100 204 LTGO Bond Debt Service Fund 1,089,550 301 REET 1 Capital Projects Fund 1,504,000 302 REET 2 Capital Projects Fund 1,506,000 303 Street Capital Projects Fund 9,157,127 309 Parks Capital Projects Fund 4,810,000 310 Civic Facilities Capital Projects Fund 1,000 311 Pavement Preservation Fund 6,546,800 312 Capital Reserve Fund 20,000 314 Railroad Grade Separation Projects Fund 3,697,644 315 Transportation Impact Fees Fund 200,000 402 Stormwater Management Fund 1,953,000 403 Aquifer Protection Area Fund 859,400 501 Equipment Rental & Replacement Fund 421,600 502 Risk Management Fund 600,000 632 Passthrough Fees & Taxes Fund 591,000 Total Other Funds $ 43,367,369 Total All Funds $ 100,986,269 43 CITY OF SPOKANE VALLEY, WA 2023 General Fund Revenues $57,618,900 Recreation Program Fees 1% Fines & Forfeitures 1% Service Revenues 5% State Shared Revenues 4% Franchise Fees/Business Registrations 2% / Gambling Taxes 1% Public Safety Sales Tax 2% Criminal Justice Sales Tax 4% Miscellaneous 3% Property Tax 24% Sales Tax 53% Other Special Revenue Funds 4% Street Fund 7% CITY OF SPOKANE VALLEY, WA 2023 City Wide Revenues $ 100,986,269 Debt Service Fund _ 1% General Fund 57% Capital Projects Funds 27% Stormwater Management Fund 2°% APA Fund 1% Internal Service Funds 1% 45 Property Tax Property Tax Property Tax - Delinquent Sales Taxes Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice CITY OF SPOKANE VALLEY, WA 2023 Budget - General Fund Detail Revenues by Type 2019 Actual 2020 Actual 2021 Actual 2022 Amended Budget 2023 Proposed Budget 11, 977,663 11,958,296 12,526,709 13,199,900 13, 569,200 187,462 127,001 423,445 0 0 12,165,125 24,204,763 1,149,040 2,028,789 27,382,592 12,085,297 12,950,154 25,238,481 1,163,313 2,049,075 31,499,534 1,398,648 2,472,016 28,450,869 35,370,198 13,199,900 13, 569,200 30,000,000 1,400,000 2,400,000 30,555,000 1,357,000 2,398,000 33,800,000 34,310,000 Gambling and Leasehold Excise Tax Amusement Games 14,401 3,906 13,613 13,000 13,000 Card Games 326,721 210,466 386,758 280,000 290,000 Bingo & Raffles 2,101 421 688 1,000 1,000 Punch Boards & Pull Tabs 76,573 63,676 89,747 64,000 72,000 Leasehold Excise Tax 8,029 6,608 4,915 7,000 7,000 Leasehold Excise Tax (State) 13,790 0 0 0 0 Licenses & Permits General Business Licenses Franchise Fees 441,615 115,235 1,100,597 1,215,832 285,077 495,721 114,652 209,835 1,126,185 1,166,509 1,240,837 1,376,344 365,000 383,000 115,000 115,000 1,100,000 1,100,000 1,215,000 1,215,000 State Shared Revenues City Assistance State Revenue 112,334 109,309 312,720 0 0 Streamline Mitigation of Sales Tax 2,004 0 0 0 0 Payment in Lieu of Taxes - DNR 3,630 7,347 3,320 4,000 4,000 CJ - High Crime 263,038 275,590 307,978 100,000 250,000 MVET Criminal Justice - Population 29,063 30,723 33,381 34,500 38,500 CJ Contracted Services 179,012 188,640 202,289 170,000 177,000 CJ Special Programs 104,438 109,811 118,733 122,000 136,000 Marijuana Excise Tax Distribution 187,547 184,812 212,580 147,000 167,000 DUI - Cities 13,038 14,712 16,689 14,000 14,500 Liquor Board Excise Tax 533,694 637,464 710,593 636,000 735,000 Liquor Board Profits 781,018 776,368 770,254 768,000 819,000 2,208,816 2,334,776 2,688,537 1,995,500 2,341,000 Service Revenues Accessory Dwelling 588 924 3,000 500 1,000 Building & Planning Fees 263,991 245,449 452,967 195,200 265,800 Planning Fees 909,688 918,230 1,365,855 661,000 825,000 Building Permits 1,508,693 1,705,159 2,536,834 1,739,800 1,600,000 Code Enforcement 10,734 18,339 17,928 11,000 12,000 Demolition Permits 4,553 4,147 4,952 4,000 4,000 Entertainment License 7,087 1,575 1,575 4,000 1,600 Grading Permits 26,286 26,366 40,115 16,000 22,000 Home Profession Fee 2,520 2,688 2,172 3,000 3,000 Mechanical Permits 147,879 158,269 183,608 129,000 145,000 Misc. Permits & Fees 23,968 33,558 55,940 16,000 24,000 Plumbing Permits 74,808 100,957 94,396 73,000 80,000 Right of Way Permits 197,026 164,560 183,037 145,000 160,000 Street Vacation Permits 4,095 2,730 2,279 2,000 2,000 Temporary Use Permit Fees 157 471 1,500 500 500 3,182,073 3,383,422 4,946,158 3,000,000 3,145,900 46 Fines and Forfeitures Public Safety False Alarm Services Public Safety Grants LE & CJ One -Time City Assistance Fines & Forfeits - Traffic Other Criminal- Non Traffic Fines CITY OF SPOKANE VALLEY, WA 2023 Budget - General Fund Detail Revenues by Type 2019 Actual 64,845 0 0 428,191 459,460 952,496 2020 Actual 56,785 0 0 323,494 22,065 2021 Actual 59,666 100,934 389,399 341,849 25,128 402,344 916,976 2022 Amended Budget 60,000 50,000 0 389,200 28,500 2023 Proposed Budget 60,000 50,000 0 383,100 25,500 527,700 518,600 Limited term employee - project Activity Fees (To use a recreational facility) 526,026 130,049 222,115 440,100 436,400 Program Fees (To participate in a program) 205,914 18,140 79,956 189,300 189,100 731,940 148,189 302,071 629,400 625,500 Miscellaneous AWC Health & Wellness 0 0 0 1,000 1,000 Investment Interest 916,684 254,636 70,407 200,000 65,000 Sales Tax Interest 46,720 32,590 18,321 30,000 25,000 Interest on Gambling Tax 138 355 112 300 200 Interest on Liens & Judgments 187 0 0 1,000 2,000 Police Precinct Rent 39,178 39,888 44,899 40,000 40,000 Police Precinct Maintenance 14,717 14,523 24,793 15,000 25,000 Judgments and Settlements 1,686 0 26 0 2,000 Miscellaneous Revenue & Grant Proceeds 28,458 59,562 165,582 121,000 117,000 COVID-19 Stimulus Funding 0 4,352,400 37,141 11,000,000 0 Copy Charges 1,520 856 651 1,500 1,500 Pass -Through Services 1,172 1,189 1,978 1,200 2,000 1,050,460 4,755,999 363,910 11,411,000 280,700 Transfers Transfers in - #105 (h/m tax-CP advertising) 0 11,390 9,516 30,000 30,000 Transfers in - #106 (solid waste repayment) 30,000 0 0 0 0 Transfers in - #312 40,422 0 0 964,000 1,200,000 70,422 11,390 9,516 994,000 1,230,000 Total General Fund Revenue 49,401,371 53,098,200 59,419,585 67,137,500 57,618,900 47 101 - Street Fund Utility tax Motor Vehicle Fuel (Gas) Tax Multimodal Transportation Revenue Right -of -Way Maintenance Fee Investment Interest Other Miscellaneous Revenues & Grants Nonrecurring Transfer in - #001 Nonrecurring Transfer in - #106 Nonrecurring Transfer in - #122 Nonrecurring Transfer in - #312 CITY OF SPOKANE VALLEY, WA 2023 Budget - Other Funds Detail Revenues by Type 2019 Actual 2020 Actual 2021 Actual 2022 Amended Budget 2023 Proposed Budget 1,563,981 1,388,026 1,084,387 932,000 857,000 2,018,186 1,737,864 1,901,926 1,896,000 2,062,600 132,637 131,847 132,334 130,200 139,200 84,704 93,033 115,307 85,000 95,000 4,022 829 556 500 500 23,911 55,441 282,509 160,000 10,000 0 0 2,552,600 3,084,919 3,530,048 0 0 0 271,000 0 620,000 364,439 89,805 0 0 907,544 1,364,706 0 0 0 5,354,985 5,136,185 6,159,424 6,559,619 6,694,348 103 - Paths & Trails Fund Motor Vehicle Fuel (Gas) Tax 8,512 7,330 8,022 8,000 8,700 Investment interest 186 71 21 100 100 8,698 7,401 8,043 8,100 8,800 104 - Hotel/Motel Tax - Tourism Facilities Fund Hotel/Motel Tax 454,283 283,720 481,321 400,000 600,000 Transfers in-#105 275,000 0 1,201,684 273,000 0 Investment interest 43,589 11,908 2,617 2,500 5,000 772,872 295,628 1,685,622 675,500 605,000 105 - Hotel/Motel Tax Fund Hotel/Motel Tax 743,852 443,244 744,435 600,000 900,000 Investment Interest 8,459 2,705 898 1,000 1,000 106 - Solid Waste Solid Waste Administrative fee Solid Waste Road Wear fee Investment Interest 752,311 252,396 1,513,532 24,752 1,790,680 445,949 745,333 219,943 1,537,776 7,804 232,310 1,760,519 1,480 1,765,523 1,994,309 601,000 901,000 225,000 1,600,000 7,000 225,000 1,700,000 4,000 1,832,000 1,929,000 107 - PEG Fund Comcast PEG contribution 79,498 76,541 71,252 79,000 71,000 Investment Interest 2,096 596 160 0 0 81,594 77,137 71,412 79,000 71,000 108 - Affordable & Supportive Housing Sales Tax Affordable & Supportive Sales Tax 0 151,950 215,088 193,000 200,000 Investment Interest 0 83 205 0 0 0 152,033 215,293 193,000 200,000 122 - Winter Weather Reserve Fund FEMA Grant Proceeds 10,366 0 0 0 0 Investment Interest 9,899 1,147 209 800 1,100 Transfer in - #001 120,000 500,000 364,440 89,805 0 140,265 501,147 364,649 90,605 1,100 204 - Debt Service - LTGO 03 Fund Facilities District Revenue 432,150 459,500 480,800 501,200 527,200 Transfers in - #001 401,250 401,450 401,500 401,400 401,150 Transfers in -#301 82,475 80,375 80,775 81,100 80,600 Transfers in -#302 82,475 80,375 80,775 81,100 80,600 998,350 1,021,700 1,043,850 1,064,800 1,089,550 48 301 - REET 1 Capital Protects Fund REET 1 - 1st Quarter Percent Investment Interest 302 - REET 2 Capital Protects Fund REET 2 - 2nd Quarter Percent Investment Interest CITY OF SPOKANE VALLEY, WA 2023 Budget - Other Funds Detail Revenues by Type 2019 Actual 1,695,344 61,383 1,756,727 1,695,344 80,784 1,776,128 2020 Actual 2021 Actual 1,754,320 3,109,113 14,742 2,827 1,769,062 3,111,940 1,754,320 3,109,113 22,425 5,137 1,776,745 3,114,250 2022 Amended Budget 2023 Proposed Budget 2,000,000 1,500,000 2,000 4,000 2,002,000 1,504,000 2,000,000 1,500,000 5,000 6,000 2,005,000 1,506,000 303 - Street Capital Protects Fund Grant Proceeds 2,783,332 2,813,485 4,174,243 6,283,904 7,988,376 Developer Contributions 228,953 540,325 1,271,759 1,312,810 71,615 Investment Interest 586 0 218 0 0 Transfers in - #301 517,107 330,295 293,208 311,854 385,967 Transfers in -#302 (192,297) 149,678 1,401,744 865,326 602,720 Transfers in - #312 1,999,130 916,837 (87,442) 225,000 0 Transfers in - #315 0 0 0 41,551 108,449 5,336,811 4,750,620 7,053,730 9,040,445 9,157,127 309 - Parks Capital Projects Fund Grant Proceeds 1,114,049 1,334,842 593,260 0 126,100 Developer Contribution 0 0 17,896 0 0 Investment Interest 83 0 20 0 0 Transfers in -#001 1,334,369 2,941,166 178,813 160,000 160,000 Transfers in - #302 0 0 64,077 196,817 0 Transfers in - #312 262,599 131,985 604,511 456,189 4,523,900 2,711,100 310 - Civic Facilities Capital Projects Fund Investment Interest 16,700 4,407,993 1,458,577 813,006 4,810,000 3,679 692 1,300 1,000 16,700 3,679 692 1,300 1,000 311 - Pavement Preservation Fund Grants 3,665,905 98,281 0 1,029,000 1,760,000 Developer Contribution 0 0 29,011 0 0 Investment Interest 49,593 10,960 3,448 0 0 Transfers in -#001 972,300 982,023 991,843 1,001,800 1,011,800 Transfers in - #106 1,608,028 1,513,532 1,537,776 1,589,519 1,700,000 Transfers in - #301 734,300 772,639 827,278 914,900 1,037,500 Transfers in - #302 734,300 772,638 827,279 914,900 1,037,500 7,764,426 4,150,073 4,216,635 5,450,119 6,546,800 312 - Capital Reserve Fund Sale of Land 0 0 109,403 0 0 Grant Proceeds 0 0 0 1,000,000 0 Investment Interest 225,908 58,187 8,303 10,000 20,000 Transfers in -#001 7,109,300 0 11,126,343 3,593,000 0 Transfers in - #309 0 200,000 0 0 0 Transfers in - #310 18,452 16,700 3,600 0 0 Transfers in - #313 88,589 0 0 0 0 7,442,249 274,887 11,247,649 4,603,000 20,000 313 - City Hall Construction Fund Investment Interest 953 0 0 0 0 953 0 0 0 0 314 - Railroad Grade Separation Protects Fund Grant Proceeds 1,447,398 3,394,512 280,718 1,803,214 2,827,086 Investment Interest 15,883 412 427 0 0 Developer Contribution 0 0 51,403 187,511 187,511 Rental lncome 0 0 17,793 0 0 Transfers in - #301 104,918 1,335,879 0 3,322 3,655 Transfers in - #302 0 0 660,516 0 135,000 Transfers in - #312 0 198,701 602,272 782,590 544,392 1,568,199 4,929,504 1,613,129 2,776,637 3,697,644 315 - Transportation Impact Fees Fund Transportation Impact Fees 0 0 294,477 200,000 200,000 Investment Interest 0 0 131 0 0 0 0 294,608 200,000 200,000 316 - Economic Development Capital Protects Fund Transfer in - #312 (fairgrounds building) 0 0 3,358 46,642 0 0 0 3,358 46,642 0 49 402 - Stormwater Management Fund Stormwater Management Fee Grant Proceeds - Nonrecurring Investment Interest CITY OF SPOKANE VALLEY, WA 2023 Budget - Other Funds Detail Revenues by Type 2019 Actual 2020 Actual 2021 Actual 2022 Amended Budget 2023 Proposed Budget 1,936,362 1,910,349 2,026,140 1,910,000 1,951,000 58,746 304 95,000 48,642 10,726 2,134 2,043,750 1,921,379 2,123,274 0 2,000 0 2,000 1,912,000 1,953,000 403 - Aquifer Protection Area Fund Spokane County 469,429 426,234 522,357 460,000 460,000 Grant Proceeds 101,715 60,996 1,337,636 1,151,247 397,500 Developer Contribution 0 0 157,865 0 0 Investment Interest 37,329 9,135 1,221 1,900 1,900 Transfers in - #302 0 0 14,926 0 0 608,473 496,365 2,034,005 1,613,147 859,400 501 - Equipment Rental & Replacement Fund Vehicle rentals-#001 30,000 28,000 31,300 31,300 52,100 Vehicle rentals - #101 21,250 14,500 10,250 10,250 27,750 Vehicle rentals - #101 (plow replace.) 77,929 48,500 60,500 275,000 275,000 Vehicle rentals - #402 12,750 14,000 6,750 6,750 6,750 Transfers in - #001 (CenterPlace kitchen reserve) 36,600 36,600 36,600 0 0 Transfers in - #001 (Additional vehicle) 0 27,472 0 40,000 0 Transfers in - #101 (Additional vehicle) 0 0 0 80,000 58,000 Investment Interest 26,715 6,074 1,147 1,200 2,000 502 - Risk Management Fund Transfers in - #001 205,244 175,146 146,547 390,000 410,000 444,500 421,600 425,000 450,000 600,000 Investment Interest 2,124 248 117 0 0 632 - Passthrough Fees & Taxes Fund Fees & Taxes collected for other governments Total of "Other Fund" Revenues General Fund Revenues Total Revenues 392,124 410,248 425,117 450,000 600,000 0 372,072 589,853 591,000 591,000 0 372,072 589,853 591,000 591,000 41,522,639 49,401,371 34,840,476 49,721,299 53,098,200 59,419,585 43,052,420 43,367,369 67,137,500 57,618,900 90,924,010 87,938,676 109,140,884 110,189,920 100,986,269 50 CITY OF SPOKANE VALLEY, WA 2023 Budget Expenditures by Fund and Department General Fund Council $ 707,558 City Manager 965,890 City Attorney 911,610 Public Safety 33,706,183 Operations & Administrative Deputy City Manager 590,817 Finance 1,313,840 Human Resources 354,278 Information Technology 425,208 Facilities 469,652 Community & Public Works Administration 367,126 Engineering 2,305,213 Building 2,075,542 Planning 868,894 Economic Development 1,576,494 Parks & Recreation Administration 376,124 Maintenance 972,455 Recreation 348,356 Aquatics 565,700 Senior Center 38,112 CenterPlace 1,172,503 General Government 8,249,216 Total General Fund $ 58,360,771 Other Funds 101 Street Fund 105 Hotel/Motel Tax Fund 106 Solid Waste Fund 107 PEG Fund 122 Winter Weather Reserve Fund 204 LTGO Bond Debt Service Fund 301 REET 1 Capital Projects Fund 302 REET 2 Capital Projects Fund 303 Street Capital Projects Fund 309 Parks Capital Projects Fund 311 Pavement Preservation Fund 312 Capital Reserve Fund 314 Railroad Grade Separation Projects 315 Transportation Impact Fees Fund 316 Economic Development Capital Projects Fund 402 Stormwater Management Fund 403 Aquifer Protection Area 501 Equipment Rental & Replacement (ER&R) 502 Risk Management Fund 632 Passthrough Fees & Taxes Fund 6,842,348 901,000 1,929,000 73,000 500,000 1,089,550 1,507,722 1,855,820 9,157,127 4,810,000 7,855,121 6,268,292 3,950,000 108,449 0 2,510,684 1,476,100 523,000 600,000 591,000 Total Other Funds $ 52,548,213 Total All Funds $ 110,908,984 51 Community & Public Works 10% Facilities 1% Operations & Administrative 5% Council & Executive 5% CITY OF SPOKANE VALLEY, WA 2023 General Fund Expenditures $58,360,771 Public Safety 58% General Government 14% Parks & Recreation 6% 52 CITY OF SPOKANE VALLEY, WA 2023 City Wide Expenditures $ 110,908,984 Capital Projects Funds 32% Tourism Promotion 1% Street Fund 6% Parks & Recreation 3% Community & Public Works 5% Council / Executive/ Ops & Admin 5% General Government 7% Risk Management 0% Public Safety 30% Debt Service 1% _Stormwater & APA Funds 4% Other Activities 3% 53 City Council City Manager City Attorney Public Safety Wages, Benefits & Payroll Taxes CITY OF SPOKANE VALLEY, WA 2023 Budget General Fund Expenditures by Department and Type Supplies Services & Charges Intergovernmental Interfund $ 359,978 $ 5,500 $ 342,080 $ 0 $ 886,890 5,500 73,500 0 801,029 5,322 96,759 0 37,843 51,500 343,200 32,053,640 Capital Expenditures Total 0 $ 0 $ 707,558 0 0 965,890 0 8,500 911,610 0 1,220,000 33,706,183 Operations & Administrative Deputy City Manager 537,517 600 52,700 0 0 0 590,817 Finance 1,292,840 2,900 18,100 0 0 0 1,313,840 Human Resources 322,468 1,200 30,610 0 0 0 354,278 Information Technology 412,308 500 12,400 0 0 0 425,208 Facilities 267,052 42,800 159,800 0 0 0 469,652 Community & Public Works Administration 308,526 1,200 57,400 0 0 0 367,126 Engineering 1,989,144 34,000 282,069 0 0 0 2,305,213 Building 1,658,382 42,500 374,660 0 0 0 2,075,542 Planning 689,349 5,530 174,015 0 0 0 868,894 Community Development Economic Development 938,604 7,900 629,990 0 0 0 1,576,494 Parks & Recreation Administration 297,799 2,900 75,425 0 0 0 376,124 Maintenance 0 2,000 970,455 0 0 0 972,455 Recreation 252,831 15,900 79,625 0 0 0 348,356 Aquatics 0 2,000 563,700 0 0 0 565,700 Senior Center 31,337 1,600 5,175 0 0 0 38,112 CenterPlace 562,648 96,924 512,931 0 0 0 1,172,503 General Government 0 169,650 1,310,450 400,118 5,702,998 666,000 8,249,216 Total $ 11,646,545 $ 497,926 $ 6,165,044 $ 32,453,758 $ 5,702,998 $ 1,894,500 $ 58,360,771 54 CITY OF SPOKANE VALLEY, WA 2023 Budget General Fund Department Changes from 2022 to 2023 City Council Wages, Payroll Taxes & Benefits Supplies Services & Charges Total 2022 Amended Budget 350,912 5,500 325,100 681,512 2023 Proposed Budget Difference Between 2022 and 2023 Increase I Decrease) 359,978 9,066 2.58% 5,500 0 0.00% 342,080 16,980 5.22% 707,558 26,046 3.82% City Manager Wages, Payroll Taxes & Benefits 846,026 886,890 40,864 4.83% Supplies 4,300 5,500 1,200 27.91% Services & Charges 70,800 73,500 2,700 3.81% Total 921,126 965,890 44,764 4.86% City Attorney Wages, Payroll Taxes & Benefits 643,833 801,029 157,196 24.42% Supplies 3,505 5,322 1,817 51.84% Services & Charges 163,651 96,759 (66,892) (40.87%) Total 810,989 903,110 92,121 11.36% Public Safety Wages/Payroll Taxes/Benefits 23,126 37,843 14,717 63.64% Supplies 42,100 51,500 9,400 22.33% Other Services and Charges 313,300 324,200 10,900 3.48% Intergovernmental Services 30,235,908 32,053,640 1,817,732 6.01% Total 30,614,434 32,467,183 1,852,749 6.05% Deputy City Manager Wages, Payroll Taxes & Benefits 503,822 537,517 33,695 6.69% Supplies 600 600 0 0.00% Services & Charges 40,000 52,700 12,700 31.75% Total 544,422 590,817 46,395 8.52% Finance/IT Wages, Payroll Taxes & Benefits 1,227,780 1,292,840 65,060 5.30% Supplies 3,900 2,900 (1,000) (25.64%) Services & Charges 16,300 18,100 1,800 11.04% Total 1,247,980 1,313,840 65,860 5.28% Human Resources Wages, Payroll Taxes & Benefits 307,605 322,468 14,863 4.83% Supplies 1,200 1,200 0 0.00% Services & Charges 26,560 30,610 4,050 15.25% Total 335,365 354,278 18,913 5.64% Information Technology Wages, Payroll Taxes & Benefits 390,423 412,308 21,885 5.61% Supplies 500 500 0 0.00% Services & Charges 12,200 12,400 200 1.64% Total 403,123 425,208 22,085 5.48% Facilities Wages, Payroll Taxes & Benefits 261,333 267,052 5,719 2.19% Supplies 27,000 42,800 15,800 58.52% Services & Charges 181,687 159,800 (21,887) (12.05%) Total 470,020 469,652 (368) (0.08%) Community & Public Works - Administration Wages, Payroll Taxes & Benefits 298,928 308,526 9,598 3.21% Supplies 700 1,200 500 71.43% Services & Charges 2,600 57,400 54,800 2107.69% Total 302,228 367,126 64,898 21.47% Community & Public Works - Engineering Wages, Payroll Taxes & Benefits 2,047,008 1,989,144 (57,864) (2.83%) Supplies 29,800 34,000 4,200 14.09% Services & Charges 267,378 282,069 14,691 5.49% Total 2,344,186 2,305,213 (38,973) (1.66%) Community & Public Works - Building Wages, Payroll Taxes & Benefits 1,511,287 1,658,382 147,095 9.73% Supplies 29,050 42,500 13,450 46.30% Services & Charges 646,425 374,660 (271,765) (42.04%) Total 2,186,762 2,075,542 (111,220) (5.09%) Community & Public Works - Planning Wages, Payroll Taxes & Benefits 669,847 689,349 Supplies 8,800 5,530 Services & Charges 161,083 174,015 Total 839,730 868,894 19,502 (3,270) 12,932 29,164 2.91% (37.16%) 8.03% 3.47% (Continued to next page)I CITY OF SPOKANE VALLEY, WA 2023 Budget General Fund Department Changes from 2022 to 2023 I(Confinued from previous page) Economic Development Wages, Payroll Taxes & Benefits Supplies Services & Charges 2022 Amended Budget 903,817 6,900 551,145 2023 Proposed Budget 938,604 7,900 599,990 Total 1,461,862 1,546,494 Difference Between 2022 and 2023 Increase Decrease) $I I 34,787 1,000 48,845 84,632 3.85% 14.49% 8.86% 5.79% Parks & Rec- Admin Wages, Payroll Taxes & Benefits 290,768 297,799 7,031 2.42% Supplies 3,500 2,900 (600) (17.14%) Services & Charges 56,750 75,425 18,675 32.91% Total 351,018 376,124 25,106 7.15% Parks & Rec- Maintenance Supplies 2,500 2,000 (500) (20.00%) Services & Charges 947,955 970,455 22,500 2.37% Total 950,455 972,455 22,000 2.31% Parks & Rec- Recreation Wages, Payroll Taxes & Benefits 239,707 252,831 13,124 5.48% Supplies 12,400 15,900 3,500 28.23% Services & Charges 78,580 79,625 1,045 1.33% Total 330,687 348,356 17,669 5.34% Parks & Rec- Aquatics Supplies 2,000 2,000 0 0.00% Services & Charges 536,700 563,700 27,000 5.03% Total 538,700 565,700 27,000 5.01% Parks & Rec- Senior Center Wages, Payroll Taxes & Benefits 29,976 31,337 1,361 4.54% Supplies 1,600 1,600 0 0.00% Services & Charges 5,225 5,175 (50) (0.96%) Total 36,801 38,112 1,311 3.56% Parks & Rec- CenterPlace Wages, Payroll Taxes & Benefits 553,141 562,648 9,507 1.72% Supplies 83,774 96,924 13,150 15.70% Services & Charges 333,460 336,931 3,471 1.04% Total 970,375 996,503 26,128 2.69% General Government Supplies 159,413 169,650 10,237 6.42% Services & Charges 1,254,000 1,310,450 56,450 4.50% Intergovernmental Services 260,300 400,118 139,818 53.71% Capital outlays 30,000 15,000 (15,000) (50.00%) Total 1,703,713 1,895,218 191,505 11.24% Transfers out - #204 401,400 401,150 (250) (0.06%) Transfers out - #309 160,000 160,000 0 0.00% Transfers out - #311 Pavement Preservation 1,001,800 1,011,800 10,000 1.00% Transfers out - #501 0 0 0 0.00% Transfers out - #502 450,000 600,000 150,000 33.33% Total recurring expenditures 50,058,688 52,726,223 2,667,535 5.33% (Summary by Category Wages, Payroll Taxes & Benefits 11,099,339 11,646,545 547,206 4.93% Supplies 429,042 497,926 68,884 16.06% Services & Charges 5,990,899 5,940,044 (50,855) (0.85%) Transfers out - #204 401,400 401,150 (250) (0.06%) Transfers out - #309 160,000 160,000 0 0.00% Transfers out - #311 1,001,800 1,011,800 10,000 1.00% Transfers out - #502 450,000 600,000 150,000 33.33% Intergovernmental Svc (public safety) 30,235,908 32,053,640 1,817,732 6.01% Intergovernmental Svc 260,300 400,118 139,818 53.71% Capital outlay 30,000 15,000 (15,000) (50.00%) 50,058,688 52,726,223 2,667,535 5.33% Fund: 001 Dept: 011 General Fund Legislative Branch Spokane Valley 2023 Budget This department accounts for the cost of providing effective elected representation of the citizenry in the governing body. The Council makes policy decisions for the City and is accountable to Spokane Valley citizens by making decisions regarding how resources are allocated, the appropriate levels of service, and establishing goals and policies for the organization. Accomplishments for 2022 • Updated and adopted a 2023 State Legislative Agenda. • Updated and adopted a Federal Legislative Agenda. • Worked with State and Federal Legislators and Lobbyists on behalf of City interests including virtual lobbying efforts. • Successfully lobbied for a $21.7 million federal RAISE infrastructure award for the Pines Grade Separation Project. • Successfully lobbied for design funding for the Sullivan/Trent Interchange project and the 190/Argonne Bridge Replacement. • Engaged on regional homeless discussions to investigate options for addressing this issue. • Adopted a balanced 2023 Budget that met our goals of 1) having recurring revenues exceed recurring expenditures, and 2) maintained an ending fund balance of at least 50% of recurring expenditures. • Allocated $16 million of American Rescue Plan Act (ARPA) funds into direct appropriations and expediture categories that are available to outside service providers through a Request for Proposal Process. Goals for 2023 1) As part of the original Bridging the Valley project, advance the Pines Road/BNSF Grade Separation project to construction and work with state and federal legislators towards advancing technical and financial assistance for the Sullivan/Trent Interchange and the Argonne/I90 and Barker/I90 Bridge Replacement Projects. 2)Actively pursue a plan to sustain the City's Pavement Management Program, to include dedicated funding for the Street Fund #101 and Pavement Preservation Fund #311 that will allow the City's streets to remain in their overall good rating. 3) Pursue state and federal financial assistance to address transportation concerns along the entire Barker Corridor. 4) Sustain and expand where possible, economic development efforts including the retention and expansion of existing businesses and recruitment of new businesses. Actively work with local, state and national partners to support the economic and community recovery from the impact of the COVID-19 pandemic. 5) Continue to foster relationships with federal, state, county, local legislators, municipalities, and agencies. 6) Execute an extension to the law enforcement contract to continue providing robust police services from the Spokane Valley Police Department. Study appropriate staffing levels per industry standards and determine the future needs for the public safety campus. 7) Prioritize involvement in regional public safety issues, in particular discussions regarding the jail, emergency communications, and the criminal justice system to develop options to control costs. 8) Pursue financing for Balfour Park, Appleway Trail amenities, the Spokane Valley River Loop Trail, and Greenacres Park improvements. 9) Pursue financing for design and construction of connections between the Appleway Trail, Balfour Park, Dishman Hills, the Centennial Trail, and Spokane Valley River Loop Trail, creating where possible, continuous loops for users. 10) Increase community interactions, share information, and obtain feedback on current and future projects and priorities. Personnel - FTE Equivalents Mayor Council Total FTEs Budget Summary 2019 Actual 1.0 6.0 7.0 2020 Actual 1.0 6.0 7.0 2021 Actual 1.0 6.0 7.0 2022 Budget 1.0 6.0 7.0 2023 Budget 1.0 6.0 7.0 Budget Detail Wages, Payroll Taxes & Benefits $ 262,268 $ 274,379 $ 282,793 $ 350,912 $ 359,978 Supplies 5,489 1,716 798 5,500 5,500 Services & Charges 295,366 252,247 228,037 325,100 342,080 Total Legislative Branch $ 563,123 $ 622,187 $ 511,628 $ 681,512 $ 707,558 57 Fund: 001 Dept: 013 General Fund Executive Branch Spokane Valley 2023 Budget 013 - City Manager Division This department is accountable to the City Council for the operational results of the organization, effective support of elected officials in achieving their goals, fulfillment of the statutory requirements of the City Manager, implementation of City Council policies, and provision of a communication linkage between citizens, the City Council, City departments, and other government agencies. Accomplishments for 2022 • Focus staff efforts on the City's budget priorities that are composed of public safety, pavement preservation, transportation and infrastructure and economic development. • Work to support City Council's 2022 Goals as referenced under the Legislative Branch Budget. • Present Council with a balanced 2023 Budget that includes General Fund recurring revenues exceeding recurring expenditures and an ending fund balance that is at least 50% of recurring expenditures. • Worked with Federal and State Legislators and Lobbyists on behalf of the interests of our City. • Prepared the 2023 State and Federal Legislative Agendas for Council consideration. • Received several funding awards for the Pines Grade Separation Project that will lead to construction commencing in 2024 Goals for 2023 • Provide direction and oversight on staff efforts to accomplish budget priorities in the areas of public safety, pavement preservation, transportation and infrastructure, and ecomomic development • Work to support City Council's 2023 Goals as referenced under the Legislative Branch Budget. • Present Council with a balanced 2024 Budget that includes General Fund recurring revenues exceeding recurring expenditures and an ending fund balance that is at least 50% of recurring expenditures. • Worked with Federal and State Legislators and Lobbyists on behalf of the interests of our City. • Prepare the 2024 State and Federal Legislative Agendas for Council consideration. Personnel - FTE Equivalents City Manager City Clerk Deputy City Clerk Administrative Analyst Senior Administrative Analyst Administrative Assistant Executive Assistant (CM) Legislative Coordinator Total FTEs Budget Summary 2019 Actual 1.0 1.0 1.0 1.0 1.0 0.5 1.0 0.0 6.5 2020 Actual 1.0 1.0 1.0 1.0 1.0 0.5 1.0 0.0 6.5 2021 Actual 1.0 1.0 1.0 1.0 1.0 0.5 1.0 0.0 6.5 2022 Budget 1.0 1.0 1.0 0.0 0.0 0.5 1.0 1.0 5.5 2023 Budget 1.0 1.0 1.0 0.0 0.0 0.5 1.0 1.0 5.5 Budget Detail Wages, Payroll Taxes & Benefits $ 830,903 $ 856,945 $ 1,050,295 $ 846,026 $ 886,890 Supplies 3,750 3,026 7,027 4,300 5,500 Services & Charges 53,604 22,352 58,496 70,800 73,500 Nonrecurring expenditures 0 0 9,796 5,000 0 Total City Manager Division $ 888,257 $ 882,323 $ 1,125,614 $ 926,126 $ 965,890 58 Fund: 001 Dept: 013 General Fund Executive Branch Spokane Valley 2023 Budget 015 - City Attorney Division Accomplishments for 2022 • Assisted and advised on numerous significant development and land use issues at the permitting and legislative level, including conducting administrative appeals. Continued advising Community & Public Works regarding large development projects, including litigation in Superior Court and the Court of Appeals related to property acquisitions. • Assisted finance in contracting for new organization -wide finance software package. • Adopted new HEX rules of procedure for clear requirements of hearing recommendations. • Hired a new Senior Deputy City Attorney. • Assisted Council and other staff in establishing a process for distributing $16 million in ARPA/CLFR funding to individuals, businesses, and organizations in substantial need. • Assisted in addressing issues relating to homelessness, including camping regulations, contracting for homeless shelter reservation slots for City homeless, assisting with issues related to funding options for affordable housing and homeless shelters, and regional collaboration. A portion of this work involved working with and training new City personnel and outreach Deputy. Assisted in drafting permanent community services regulations in chapter 19.45 SVMC. • Work with Department of Natural Resources and Attorney Generl on cleaning up 100 acres of DNR property and authorizing City Police to enforce no entry. • Drafted comprehensive street vacation manual and flow chart for staff use. • Drafted City procedure for trespassing someone from City property. • Assisted in drafting and accomplishing goals on the 2022 state and federal legislative agendas. • Assisted in responding to numerous Public Record requests. • Continued assisting in how the City implemented Governor Inslee's orders relating to operation of City facilities in in the COVID-19 pandemic, including appropriate measures and timing for lifting of restrictions of use of City facilities. • Drafted no parking codes and implementation with City Police and SCOPE. • Collaborated with regional partners to oppose Spokane's proposed imposition of a wastewater utility tax on County facilities that would be passed on largely to Spokane Valley residents. • Assisted in drafting code enforcement changes regarding parking on private property. • Advised Council regarding opioid litigation. • Prevailed against Union Pacific Railroad on crossing maintenance fee issue on Barker path. • Assisted in identifying scope of construction defect issues, potential remedies for City Hall, preparing for mediation. • Resolved and successfully abated six nuisance properties to date. • Assisted Code Compliance and outside agencies to successfully resolve 30 repeat and long outstanding nuisance properties, which are now fully cleaned up and in compliance. • Assisted Council and staff regarding potential formation of a City -only Tourism Promotion Area. Goals for 2023 • To have a fully -operational City Attorney's office. - Review processes. - Monitor workload and workload changes. - Track response times. - Identify deficient areas. • To assist other departments in analyzing and mapping existing processes to determine compliance with the law. - Maintain and update all form contracts used by all departments. - Attend internal planning meetings to identify and resolve potential issues. - Review and revise administrative policies and procedures as appropriate. • Provide legal support to other departments and to the City Council to develop, adopt, and enfoce development regulations to implement the Comprehensive Plan. • Negotiate and draft utility franchise agreements on an as -needed basis with utility providers. - Finalize and begin negotiations to establish and update franchise agreements. • Assist Economic Development to identify options for economic development. - Assist with development of functional economic development tools. • Assist other departments in identifying and purchasing properties having long-term strategic benefit for the City. • Assist in implementing internal proceses for allocating ARPA funds. • Fully support code enforcement in requiring non -compliant properties to follow City nuisance codes. (continued on next page) 59 Fund: 001 Dept: 013 General Fund Executive Branch Spokane Valley 2023 Budget (continued from prior page) Personnel - FTE Equivalents City Attorney Senior Deputy City Attorney Deputy City Attorney Attorney Paralegal Administrative Assistant - Legal Total FTEs Interns 015 - City A torney Division Budget Summary 2019 Actual 1.0 0.0 1.0 0.5 0.0 1.0 3.5 2020 Actual 2021 Actual 2022 Budget 2023 Budget 1.0 1.0 1.0 1.0 0.0 0.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 0.0 0.0 0.0 0.0 0.0 1.0 1.0 1.0 1.0 1.0 4.0 4.0 4.0 5.0 2.0 2.0 2.0 2.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 510,618 $ 593,161 $ 613,097 $ 643,833 $ 801,029 Supplies 1,220 1,573 1,354 3,505 5,322 Services & Charges 53,911 41,973 82,534 163,651 96,759 Nonrecurring expenditures 0 0 0 0 8,500 Total City Attorney Division $ 565,749 $ 636,707 $ 696,985 $ 810,989 $ 911,610 60 Fund: 001 Dept: 016 General Fund Public Safety Spokane Valley 2023 Budget The Public Safety department budget provides funds for the protection of persons and property in the city. The City contracts with Spokane County for law enforcement, district court, prosecutor services, public defender services, probation services, jail and animal control services. See following page for detail information on each budgeted section. Recurring Expenditures: Judicial System - The Spokane County District Court is contracted to provide municipal court services. The contract provides for the services of judge and court commissioner with related support staff. Budgeted amount also includes jury management fees. Law Enforcement - The Spokane County Sheriffs Office is responsible for maintaining law and order and providing police services to the community under the direction of the Police Chief. The office provides for the preservation of life, protection of property, and reduction of crime. Jail System - Spokane County provides jail and probation services for persons sentenced by any City of Spokane Valley Municipal Court Judge for violating laws of the city or state. Animal Control - Spokane County will provide animal control services to include licensing, care and treatment of lost or stray animals, and response to potentially dangerous animal confrontations. Non -Departmental Grant expenditures $ 2,794,617 27,320,368 1,972,198 350,000 30,000 Total Recurring Expenditures 32,467,183 Nonrecurring Expenditures: Public Safety (police vehicle replacements) 1,200,000 Public Safety (Access/fencing White Elephant) 15,000 Public Safety (Install Precinct gutters) 4,000 Public Safety (Install security cameras at Precinct) 20,000 Total Nonrecurring Expenditures 1,239,000 Total Recurring and Nonrecurring Expenditures $ 33,706,183 61 Recurring: Judicial System: District Court Contract Public Defender Contract Prosecutor Contract Pretrial Services Contract Subtotal Judicial System Law Enforcement System: City of Spokane Valley 2023 Budget 016 - Public Safety 2019 Actual $ 888,965 745,088 424,896 109,783 2,168,732 2020 Actual $ 766,207 656,464 354,499 111,666 1,888,836 2021 Actual $ 1,077,846 761,681 380,513 159,505 2,379,545 2022 Amended Budget $ 1,304,823 805,915 399,000 193,062 2,702,800 2023 Budget $ 1,358,296 855,426 400,000 180,895 2,794,617 Sheriff Contract 20,272,826 21,650,792 22,659,251 25,333,601 26,846,825 Emergency Management 89,425 90,324 86,659 94,000 90,000 Wages, Payroll Taxes & Benefits 16,164 22,077 32,785 23,126 37,843 Operating Supplies 72 1,240 0 1,200 1,200 Clothing & Uniform 636 0 0 500 500 Repair & Maintenance Supplies 11,207 8,534 18,591 10,000 17,000 Janitorial Supplies 0 0 2,591 0 2,400 Fuel 0 0 0 400 400 Small Tools and Minor Equipment 0 0 475 0 0 Professional Services 3,773 0 0 0 0 Cell Phone 469 0 0 0 0 Registration 70 0 29 0 0 Law Enforcement Building R&M 16,706 19,997 45,729 22,000 22,000 Electricity/Gas 16,579 19,164 20,970 20,000 20,000 Water 1,762 1,683 1,677 2,000 2,000 Sewer 1,079 777 819 1,000 1,000 Waste Disposal 0 38 0 0 0 Janitorial Services 28,631 35,366 33,602 36,500 47,400 Law Enf. Bldg Repair & Maint 0 26,240 785 30,000 30,000 Taxes and Assessments 715 795 795 800 800 Equipment Rental 767 0 0 0 0 Miscellaneous Service 0 0 238 0 200,000 False Alarm Bank Fees 809 744 967 1,000 1,000 Subtotal Law Enforcement) Syster 20,461,690 21,877,771 22,905,963 25,576,127 27,320,368 Jail System: Jail Contract 1,493,325 1,282,843 1,982,271 1,975,507 1,972,198 Subtotal Jail System 1,493,325 1,282,843 1,982,271 1,975,507 1,972,198 Other: Fines & Forfeitures State Remittance 441,880 0 0 0 0 Animal Control Contract 306,509 313,046 317,603 330,000 350,000 Non -Capital Equipment for JAG Grant 0 30,309 11,168 30,000 30,000 Subtotal Other 748,389 343,356 328,771 360,000 380,000 Subtotal Recurring 24,872,136 25,392,805 27,596,550 30,614,434 32,467,183 Public Safety (police vehicle replacements) 0 0 0 200,000 1,200,000 Public Safety (Access/fencing White Elephai 0 0 0 0 15,000 Public Safety (Install Precinct gutters) 0 0 0 0 4,000 Public Safety (Install security cameras at PrE 0 0 0 0 20,000 Public Safety (vehicle for homeless services 0 0 0 55,000 0 COVID JAG PPE Supplies 0 14,873 0 0 0 COVID JAG Law Enforcement srvs 0 55,648 0 0 0 Office & Operating Supplies 4,069 1,263 0 0 0 Small Tools & Minor Equipment 17,305 0 4,976 0 0 Building and Structures 37,181 0 0 0 0 Heavy Duty Machinery & Equipment 141,690 86,109 0 24,000 0 Carpet and workstation replacement 0 0 0 25,000 0 Building Repair and Maintenance 4,786 0 0 58,000 0 HVAC Units 0 0 67,695 0 0 Subtotal Nonrecurring 205,031 157,893 72,671 362,000 1,239,000 Total Public Safety $ 25,077,167 $ 25,550,698 $ 27,669,221 $ 30,976,434 $ 33,706,183 62 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 District Court Contract, $1,358,296 $- Public Defender Contract, 855,426 City of Spokane Valley 2023 Budgeted Contract Expenditures Prosecutor Contract, 400,000 Sheriff Contract, 26,846,825 Law Enf. Bldg Emergency Maintenance Management Contract, Contract, 30,000 90,000 Jail Contract, Animal 1,972,198 Control Contract, 350,000 63 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2023 Budget The Operations & Administrative Services Department is composed of three divisions, the Deputy City Manager Division, the Finance Division, and the Human Resources Division. 013 - Deputy City Manager Division The Deputy City Manager (DCM) supervises the Parks & Recreation and Facilities Department, Office of the City Attorney, Finance Department, IT Department, and oversees the City's Public Safety contracts. The Deputy City Manager assists the City Manager in organizing and directing the other operations of the City, and assumes the duties of City Manager in his/her absence. Accomplishments for 2022 NOTE: In 2022, the Deputy City Manager position was modified as part of a reorganization. The accomplishments listed below were completed by both the former and current Deputy City Manager. • Support the 2022 Goals of the Legislative and Executive Branch • Work with the City Manager and Staff to develop the 2023 Budget and Business Plan • Continue construction of the Barker Grade Separation Project • Continue to seek funding of the Pines Grade Separation Project • Continue design for the Pines Grade Separtion Project • Continue to oversee the repairs to City Hall • Expand the implementation of traffic impact fees within the City • Identify annexation areas to allow continued growth • Assist City Council with negotiating and renewing Law Enforcement Agreement Goals for 2023 • Support the 2023 Goals of the Legislative and Executive Branch • Work with the City Manager and Staff to develop the 2024 Budget and Business Plan • Work with City Council, City Manager, Staff, and Spokane Valley Police Department to study, develop, and implement • updated levels of service for Police, including staffing. • Study and develop plan for maximizing CenterPlace operations • Pursue identified annexation areas to allow continued growth • Continue to seek funding of the Pines Grade Separation Project Budget Summary Personnel - FTE Equivalents Deputy City Manager Senior Admin Analyst Administrative Analyst Total FTEs 2019 Actual 1.0 0.0 0.0 1.0 2020 Actual 1.0 0.0 0.0 1.0 2021 Actual 1.0 0.0 0.0 1.0 2022 Budget 1.0 1.0 1.0 3.0 2023 Budget 1.0 1.0 1.0 3.0 Budget Detail Wages, Payroll Taxes & Benefits $ 222,070 $ 231,245 $ 240,970 $ 503,822 $ 537,517 Supplies 0 0 0 600 600 Services & Charges 37,162 37,933 43,718 40,000 52,700 Total Deputy City Manager Division $ 259,232 $ 269,178 $ 284,688 $ 544,422 $ 590,817 64 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2023 Budget 014 - Finance Division The Finance Division provides financial management services for all City departments. Programs include accounting and financial reporting, payroll, accounts payable, purchasing, budgeting and financial planning, treasury, and investments. The division is also responsible for generating and analyzing financial data related to the City's operations. The department prepares Finance Activity Reports for review by the City Manager and City Council as well as the Comprehensive Annual Financial Report (CAFR) that is subject to an annual audit by the Washington State Auditor's Office. Accomplishments for 2022 • Completed the proposal, demonstrations, and contract negotiations for a new financial software to replace the Eden Financial System, which has reached end of life. Initial implementation of the Munis Financial System started in the fall of 2022. • Completed the 2021 Comprehensive Annual Financial Report by the deadline of May 30, 2022. • Maintained a consistent level of service in payroll, accounts payable, budget development, periodic and annual financial report preparation. • Provided adequate training opportunities to allow staff members to remain current with changes in pronouncements by the Governmental Accounting Standards Board (GASB), changes in the Eden financial management system, and changes in the electronic technology that allows all City employees to be more efficient and effective. • Worked with the City Attorneys Office and Deputy City Manager to lead Council through the initial allocation process for the City's $16 million allocation of Coronavirus Local Recovery Funds (CLFR). Began the process of contracting for organizations to meet the Council's allocations. Goals for 2023 • Begin implementation of the Munis Financial System. • Maintain a consistent level of service in payroll, accounts payable, budget development, periodic and annual financial report preparation and information technology services. • Continue to provide adequate training opportunities to allow staff members to remain current with changes in pronouncements by the Governmental Accounting Standards Board (GASB), and changes in the electronic technology that allows all City employees to be more efficient and effective. • Complete the 2022 Annual Financial Report by May 30, 2023 and receive a "clean audit opinion" from the Washington State Auditor's Office. • Continue to work with Community and Public Works to provide educational materials for the Street Sustainability and potential options for the Pavement Management Program. • Work with other City Departments and Council to obligate and expend the remaining $16 million in CLFR funds. Budget Summary Personnel - FTE Equivalents Finance Director Accounting Manager Accountant/Budget Analyst Accounting Technician Office Assistant II IT Manager IT Specialist GIS/Database Administrator Total FTEs 2019 Actual 1.00 1.00 3.75 2.00 0.00 0.00 3.00 1.00 11.75 2020 Actual 1.00 1.00 3.75 2.00 0.00 1.00 2.00 1.00 11.75 2021 Actual 1.00 1.00 3.75 2.00 0.00 1.00 2.00 1.00 11.75 2022 Budget 1.00 1.00 3.75 2.00 1.00 0.00 0.00 1.00 9.75 2023 Budget 1.00 1.00 3.75 2.00 1.00 0.00 0.00 1.00 9.75 Budget Detail Wages, Payroll Taxes & Benefits $ 1,275,580 $ 1,300,812 $ 1,307,686 $ 1,227,780 $ 1,292,840 Supplies 2,798 3,089 3,258 3,900 2,900 Services & Charges 18,113 18,131 13,055 16,300 18,100 Total Finance Division $ 1,296,491 $ 1,322,032 $ 1,323,999 $ 1,247,980 $ 1,313,840 65 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2023 Budget 016 - Human Resources Division Human Resources (HR) is administered through the City Manager. The HR operation provides services in compensation, benefits, training and organizational development, staffing, employee relations, and communications. The Human Resources Office also provides Risk Management services as well as Website and Mobile App design and maintenance Accomplishments for 2022 • Implemented personnel changes related to 2021 Collective Bargaining. • Attained the AWC WellCity Award for 2022. • Reassessed City fleet valuation for Washington Cities Insurance Authority coverage. • Recruited qualified employees in support of City goals and priorities. • Exploreed opportunities to reduce employee turnover and decrease the time to fill vacancies. • Supported City management & employees in the restructuring of City departments and divisions. Goals for 2023 • Support managers and supervisors in the prioritization of employee retention. • Assist WCIA in assessing the valuation of City facilities to allow for proper insurance coverage. • Support employee wellness by attaining the AWC WellCity Award for 2023. • Provide City -Wide anti-harrassment training to Employees. • Implement a new financial reporting (Personnel) system supporting employees through the transition. • Assist in the implementation of a new City-wide website design. Budget Summary Personnel - FTE Equivalents Human Resource Manager Human Resource Technician Total FTEs 2019 Actual 1.0 1.0 2.0 2020 Actual 1.0 1.0 2.0 2021 Actual 1.0 1.0 2.0 2022 Budget 1.0 1.0 2.0 2023 Budget 1.0 1.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 268,140 $ 278,542 $ 284,878 $ 307,605 $ 322,468 Supplies 1,888 1,482 1,179 1,200 1,200 Services & Charges 23,302 20,951 17,121 26,560 30,610 Total Human Resources Division $ 293,330 $ 300,975 $ 303,178 $ 335,365 $ 354,278 66 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2023 Budget 017 - Information Technology Division IT Division is responsible for the design, maintaince and support of the City's data network. This division maintain all primary computer applications including the financial management and permitting systems. Accomplishments for 2022 • Closed 1,033 helpdesk cases to date with 3.84 hour average first response rate. • Maintain computer hardware, software, network and cyber security systems . • Provide 99.999% Internet Uptime. • Began supporting Planning Commission remote (Zoom) meetings twice a month while maintaining City Council remote meetings. • Maintain computer hardware, software, network and cyber security systems . • Support staff knowledge of Cybersecurity threats by offering training curriculum. • Improve security at City Hall and Centerplace by installing higher quality security cameras. • Replace card access at Centerplace and Maintenance shop to integrate with City Hall. Goals for 2023 • Deploy Multi -Factor Authentication solution. • Offer secure password manager solution and eliminate insecure password storage options. • Assist in deployment and support of finance software replacement. • Support staff in development and implementation of software solutions. • Upgrade network and server core hardware infrastructure to maintain stability and improved performance. • Deploy security information and event management solution. Budget Summary Personnel - FTE Equivalents IT Manager IT Specialist Total FTEs 2019 Actual 0.00 2.00 2.00 2020 Actual 1.00 2.00 3.00 2021 Actual 1.00 2.00 3.00 2022 Budget 1.00 2.00 3.00 2023 Budget 1.00 2.00 3.00 Budget Detail Wages, Payroll Taxes & Benefits $ 0 $ 0 $ 0 $ 390,423 $ 412,308 Supplies 0 0 0 500 500 Services & Charges 0 0 0 12,200 12,400 Total Finance Division $ 0 $ 0 $ 0 $ 403,123 $ 425,208 67 Fund: 001 Dept: 033 General Fund Facilities Spokane Valley 2023 Budget 033 - Facilities The Parks, Recreation & Facilities Director provides management and oversight of the City's facilities. This department is responsible for the overall operations and maintenance of the City Hall facility, the City's Valley Precinct facility, CenterPlace and the Street Maintenance Shop. The Facilities Department is resposible for, among other things, grounds maintenance, jaitorial services, lighting, and maintenance of the HVAC and other building systems. Accomplishments for 2022 • Migrated janitorial services for City Hall in-house for improved level of service. • Continued to monitor maintenance tracking system in order to prioritize work. • Continued to coordinate maintenace activities with City Hall staff. • Continued to coordinate maintenance activities with SVPD Precinct staff. • Continued to coordinate maintenance activities with Street Maintenance Shop staff. • Continued to coordinate maintenance activites with CenterPlace staff. • Coordinated emergency preparedness drills with affected staff and coordinating agencies. • Continued to coordinate City Hall repairs. Goals for 2023 • Improve coordination and utilization of Facilities Work Group across all City Facilities. • Increase utilization of maintenance tracking system in order to prioritize work. • Continue to coordinate maintenace activities with City Hall staff. • Continue to coordinate maintenance activities with SVPD Precinct staff. • Continued to coordinate maintenance activities with Street Maintenance Shop staff. • Continue to coordinate maintenance activites with CenterPlace staff. • Coordinate emergency preparedness drills with affected staff and coordinating agencies. • Continue to coordinate City Hall repairs. • Coordinate maintenance and operation of new City Facilities. Budget Summary Personnel - FTE Equivalents Maintenance Worker Lead - Facilities Administrative Assistant Custodian Total FTEs 2019 Actual 1.0 0.0 0.0 1.0 2020 Actual 1.0 0.0 0.0 1.0 2021 Actual 2.0 0.0 0.0 2.0 2022 Budget 1.0 1.0 1.0 3.0 2023 Budget 0.8 1.0 1.0 2.8 Budget Detail Wages, Payroll Taxes & Benefits $ 86,434 $ 101,631 $ 169,671 $ 261,333 $ 267,052 Supplies 32,920 27,611 33,920 27,000 42,800 Services & Charges 156,699 183,508 179,255 181,687 159,800 Nonrecurring expenditures 174,807 295,923 353,224 777,640 0 Total Administrative Division $ 450,860 $ 608,673 $ 736,070 $ 1,247,660 $ 469,652 68 Fund: 001 Dept: 040 General Fund Community & Public Works Spokane Valley 2023 Budget Community & Public Works The Community and Public Works Department is comprised of four divisions: the Administration Division, the Engineering Division, the Building Division, and the Planning Division. 040 -Administration Division The Administration Division is responsible for the management and direction of the Community & Public Works Department within the City of Spokane Valley. In addition to managing the four operational divisions, the Administration Division is responsible for setting department goals, objectives, and policies. Accomplishments for 2022 • In February 2022, the CPW Department was reorganized and the Administration Division was created. • Established management guidelines for monitoring various Community & Public Works divisions. Goals for 2023 • Begin the process of developing a city-wide, comprehensive Asset Management Program. • Evaluate and select a Community Development permitting and code enforcement software. • Work with Fleet Services Manager to finalize a Snow Plow Fleet Management Program. • Work with Fleet Services Manager to finalize a Vehicle Fleet Management Program. • Coordinate efforts between Building and Planning Divisions in the evaluation replacement permit software systems. • Continue to coordinate City planning and operations with other local, regional, and state entities. • Coordinate the City's comprehensive Pavement Preservation Program. Budget Summary Personnel - FTE Equivalents Community & Public Works Director Administrative Assistant Total FTEs 2019 Actual 0.0 0.0 0.0 2020 Actual 0.0 0.0 0.0 2021 Actual 0.0 0.0 0.0 2022 Budget 1.0 1.0 2.0 2023 Budget 1.0 1.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 0 $ 0 $ 0 $ 298,928 $ 308,526 Supplies 0 0 0 700 1,200 Services & Charges 0 0 0 2,600 57,400 Total Engineering Division $ 0 $ 0 $ 0 $ 302,228 $ 367,126 69 Fund: 001 Dept: 040 General Fund Community & Public Works Spokane Valley 2023 Budget 041 - Engineering Division The Engineering Division combines Development Engineering from the previous Community & Economic Development Department with the engineering service provided by the previous Public Works Department. The Engineering Division includes the following functions: Capital Improvement Program (CIP) plans, designs, and constructs new facilities and maintains, preserves, and reconstructs existing facilities owned by the City of Spokane Valley. Development Engineering (DE) ensures that land actions and commercial building permits comply with the adopted codes for private infrastructure development through plan review and construction inspection. Traffic Management and Operations provides traffic engineering for safe and efficient multi -faceted transportation systems throughout the City (included in the Street Fund #101). Utilities oversees the City's surface and Stormwater Utility, manages the City's contracts for solid waste collection and disposal, and coordinates other utility issues on behalf of the City as assigned (included in the Stormwater Management Fund #402). Street Maintenance provides responsive maintenance and repairs for 461 center line miles of City streets. The City of Spokane Valley operates ten City -owned snow plows which are responsible for the clearing of the priority 1 and 2 roads along with selected hillsides (included in the Street Fund #101). Accomplishments for 2022 • Succesfully Implemented approved capital projects and administered state and federal grants. • Successfully passed a federal audit with no findings. • Completed the construction of the Barker Road Grade Separation Project. • Advanced the preliminary engineering and right-of-way phase of the Pines Road Grade Separation Project. • Continued pursuing opportunities to fund the construction of the Pines Road Grade Separation Project. • Completed an alternative analysis for the Sullivan/Trent Interchange Project. • Secured funding for the preliminary engineering of the Sullivan/Trent Interchange Project. • Prepared and applied for over 40 grant applications to support capital projects. • Continued to coordinate regional transportation issues with SRTC, WSDOT, and other agencies. • Completed a stormwater comprehensive plan update and rate study for the Stormwater Utility. • Started the Ecology -observed update for the Solid Waste Management Plan. • Processed record number of engineering permits and land use applications in accordance with City codes. • Implemented automated traffic signal performance measures (ASTMS) and reduced travel times on the Pines Road and Sullivan Road corridors. Goals for 2023 • Implement approved capital projects. • Administer state and federal funds received for capital projects. • Prepare and apply for grant applications for capital projects. • Advance the preliminary engineering and right-of-way phase of the Pines Road Grade Separation Project. • Continue pursuing opportunities to fund the construction of the Pines Road Grade Separation Project. • Advance the preliminary engineering phase of the Sullivan/Trent Interchange Project. • Continue to coordinate regional transportation issues with SRTC, WSDOT, and other agencies. • Evaluate the potential to implement traffic impact fees citywide • Implement UIC and MS4 progam • Finalize the update of the Solid Waste Management Plan. • Process engineering permits and land use applications in a professional and timely manner and ensure consistency with City codes. • Implement ATSPMs across a wider range of the signal network using existing software. (continued on next page) 70 Fund: 001 Dept: 040 General Fund Community & Public Works Spokane Valley 2023 Budget (continued from prior page) Personnel - FTE Equivalents Administrative Assistant Assistant Engineer CAD Manager City Engineer Engineer Engineering Manager - CIP Engineering Manager- Utility Engineering Tech I Engineering Tech II Engineering Tech Supervisor Main/Construction Inspector Senior Dev Engineer Senior Engineer-Proj Mgmt. Senior Planning Grants Engineer Water Resource Sr. Engineer Total FTEs Interns Budget Detail Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Engineering Division 041 - Engineering Division Budget Summary 2019 Actual 2020 Actual 2021 Budget 2022 Budget 2.0 2.0 2.0 1.0 0.45 0.20 0.70 2.20 0.0 0.0 0.0 0.5 1.0 1.0 1.0 1.0 0.5 1.0 1.0 0.5 1.0 1.0 1.0 1.0 0.0 0.0 0.0 0.0 1.5 1.5 1.5 1.5 0.75 0.75 0.75 0.95 0.0 0.0 0.0 0.0 2.0 2.0 2.0 2.0 1.0 1.0 1.0 1.0 1.7 1.7 1.7 1.7 0.375 0.375 0.375 0.375 1.0 1.0 1.0 1.0 2023 Budget 1.0 2.2 0.0 1.0 0.5 1.0 0.250 0.9 0.65 0.5 2.0 1.0 1.7 0.0 1.0 13.275 13.525 14.025 14.725 13.700 0.0 0.0 0.0 0.0 0.4 $ 1,472,750 22,534 200,147 $ 1,695,431 $ 1,381,989 18,187 207,293 $ 1,607,469 $ 1,552,400 21,912 149,404 $ 1,723,716 $ 2,048,523 30,500 265,163 $ 1,989,144 34,000 282,069 $ 2,344,186 $ 2,305,213 * These positions are budgeted partially to the Engineering Division in the General Fund with the balance budgeted as a part of Capital Projects Funds, the Street Fund #101, and the Stormwater Fund #402. 71 Fund: 001 Dept: 040 General Fund Community & Public Works Spokane Valley 2023 Budget 043 - Building and Code Enforcement Division The Building Division is responsible for implementing and enforcing the State Building Code as required by state law. The purpose of the International Codes, as adopted by the State of Washington and City of Spokane Valley, is to promote the health, safety, and welfare of the occupants or users of the building and structures and the general public by requiring minimum performance standard for structural strength, exit systems, stability sanitation, light, ventilation, energy conservation, and fire safety to ensure the City's comply with various codes. Accomplishments for 2022 • In February 2022, the CPW department was reorganized to create separate Building and Planning Divisions. • Implemented enhanced monthy reporting resulting in more informative permit reports. • Expanded online permit portal options to simplify process for various permit types such as Adult Family Home inspections. • Implemented Code Enforcement program improvements to improve communication and response to customers. • Participated in regional Code groups such as SHBA Spokane Regional Code Group and Inland Fire & Life Safety Council. • Held multiple meetings with staff of other agencies such as Labor & Industries to share information and successful post -pandemic strategies. Goals for 2023 • Actively coordinate with staff of other CPW divisions to ensure continued high level of Permit Center customer service following reorganization. • Strategize process for scanning commercial address files. • Continue to explore options for enhancement or replacement of permit system software applications. • Further expand online permitting options and streamline permitting options for common project types. • Continue to improve Code Enforcement program and public outreach/education. • Partner with regional permitting agencies towards creation of local/in-house training program for code professionals. • Implement continual schedule of mini -training presentations by staff for staff to support mutual understanding of various Divisions' processes. Personnel - FTE Equivalents Building Official Assistant Building Official Development Service Coordinator Senior Permit Specialist Engineering Tech Permit Facilitator Plans Examiner Building Inspector II Office Assistant II Office Assistant I Permit Specialist/Facilitator Administrative Assistant Senior Planner Associate Planner Planner Code Enforcement Officer Total FTEs Budget Summary 2019 Actual 1.0 1.0 1.0 0.0 1.0 1.0 1.0 3.0 1.0 3.0 1.0 1.0 1.0 0.0 3.0 1.0 20.0 2020 Actual 1.0 1.0 1.0 0.0 1.0 0.0 1.0 3.0 1.0 3.0 2.0 1.0 1.0 0.0 3.0 2.0 21.0 2021 Actual 1.0 1.0 1.0 0.0 1.0 0.0 1.0 3.0 1.0 3.0 2.0 0.0 1.0 2.0 3.0 2.0 22.0 2022 Budget 1.0 1.0 1.0 0.0 1.0 0.0 1.0 3.0 1.0 2.0 2.0 0.0 0.0 0.0 0.0 2.0 15.0 2023 Budget 1.0 1.0 1.0 1.0 0.0 0.0 1.0 3.0 0.0 2.0 2.0 1.0 0.0 0.0 0.0 2.0 15.0 Budget Detail Wages, Payroll Taxes & Benefits $ 1,860,223 $ 1,950,262 $ 1,965,489 $ 1,983,212 $ 1,658,382 Supplies 17,305 19,271 23,037 31,450 42,500 Services & Charges 299,929 314,903 353,850 172,100 374,660 Non Capital Office Furniture - Nonrecurring 0 0 0 0 0 Total Building Division $ 2,177,457 $ 2,284,436 $ 2,342,376 $ 2,186,762 $ 2,075,542 72 Fund: 001 Dept: 040 General Fund Community & Public Works Spokane Valley 2023 Budget 044 - Planning Division The Planning program's current primary responsibilities include processing revisions to the City's Municipal Code, reviewing land use applications to ensure compliance with adopted development regulations, with the State Environmental Policy Act (SEPA)(RCW 43.21 C), and with the state subdivision law (RWC 58.17). Accomplishments for 2022 • In February 2022, the CPW department was reorganized and the Planning Division was separated from the Building Division. • Reviewed and processed City and privately initiated amendments to the Comprehensive Plan. • Collaborated with regional partners in long range planning efforts including updates to County Wide Planning Policies. • Developed and processed the City -initiated amendments to the Municipal Code. • Reviewed and processed various land use development applications such as preliminary and final subdivisions, accessory dwelling units, street vacations, and boundary line adjustments. • Hired a new Planner to replace vacated Associate Planner position. Goals for 2023 • Identify and develop implementation strategies from the Housing Action Plan. • Review and process City and privately initiated amendments to the Comprehensive Plan. • Collaborate with regional partners in long range planning efforts including updates to the Land Quantity Analysis, • population and housing allocations. • Continue to process land use development applications in a timely and efficient manner. • Increase cross -training and expansion of training related housing and long-range planning techniques. • Seek grants to support City planning initiatives. Budget Summary Personnel - FTE Equivalents Planning Manager Senior Planner Associate Planner Planner Total FTEs 2019 Actual 0.0 0.0 0.0 0.0 0.0 2020 Actual 0.0 0.0 0.0 0.0 0.0 2021 Actual 0.0 0.0 0.0 0.0 0.0 2022 Budget 1.0 1.0 0.0 3.0 5.0 2023 Budget 1.0 1.0 2.0 1.0 5.0 Budget Detail Wages, Payroll Taxes & Benefits $ 0 $ 0 $ 0 $ 662,230 $ 689,349 Supplies 0 0 0 7,600 5,530 Services & Charges 0 0 0 169,900 174,015 Total Building Division $ 0 $ 0 $ 0 $ 839,730 $ 868,894 73 Fund: 001 Dept: 040 General Fund Economic Development Spokane Valley 2023 Budget 042 - Economic Development Division The Economic Development Division oversees the Comprehensive Plan, the Six -Year Transportation Improvement Plan (TIP), Community Development Block Grants and Public Relations. The Division works to build relationships with businesses, the community, and economic development partners to pursue economic development strategies ensuring long-term fiscal strength of the City. Accomplishments for 2022 ▪ Implement marketing campaigns to promote 2022 city events to engage citizens and attract visitors. ▪ Research and utilize new and existing social media platforms to increase citizen engagement and public awareness. ▪ Continue producing the semi-annual newsletter informing citizens of current projects, services and events. ▪ Partner with Spokane Valley Chamber of Commerce to develop and co -market workshops & State of the City event. ▪ Implement the retail recruitment strategy. ▪ Launched a new website to promote and market CenterPlace Regional Event Center. ▪ Publish comprehensive homeless & housing content on website/print for businesses and residents. ▪ Work with hoteliers to draft a City Tourism Promotion Area petition and establish City TPA . ▪ Developed and launched data tracking apps for homeless outreach and camp clean-up. ▪ Facilitated the clean-up of 68,400 pounds of trash in first 7 months of 2022. ▪ Developed Pavement Condition Index Map Series for portraying the streets with the most need for repair. . Analyzed and modified scripts for Land Capacity Analysis to support Urban Growth Area expansion. Goals for 2023 ▪ Implement marketing campaigns to promote city events to improve citizen participation and enhance tourism. ▪ Continue utilizing city's social media platforms to increase citizen engagement . ▪ Maintain the production of semi-annual newsletters informing citizens of current projects, services and events. ▪ Partner with the Parks & Recreation Department to assist in promoting its programs and events. ▪ Continue to partner with Spokane Valley Chamber to develop and co -market the State of the City and workshops. ▪ Plan and host the general public, business leaders and dignitaries at 20th Anniversary celebration event(s). ▪ Continue partnership with Spokane Arts to install signal box art wraps. ▪ Complete design and development of new City website; launch spring 2023. ▪ Work with appropriate community partners to ensure LTAC and TPA funding is promoted & utilized. ▪ Complete tourism study to identify key projects and marketing approach. ▪ Manage Retail Strategies contractor to recruit new, interesting and unique retail businesses to the Spokane Valley. ▪ Identify innovative approaches to grow and leverage existing or new plans for tourism and business development. ▪ Develop an outward facing GIS application for the general public. 042 - Economic Development Division Budget Summary Personnel - FTE Equivalents Economic Development Director Economic Development Specialist Communication & Marketing Officer Public Information Officer Senior Transportation Planner GIS Analyst Housing & Homeless Services Coordinator Administrative Assistant Total FTEs 2019 Actual 1.0 2.0 0.0 1.0 1.0 0.0 0.0 1.0 6.0 2020 Actual 1.0 2.0 0.0 1.0 1.0 0.0 0.0 1.0 6.0 2021 Actual 1.0 1.0 0.0 1.0 1.0 0.0 0.0 1.0 5.0 2022 Budget 1.0 1.0 0.0 1.0 1.0 0.77 1.0 1.0 6.77 2023 Budget 1.0 1.0 1.0 1.0 0.0 0.77 1.0 1.0 6.77 Interns 1.0 1.0 1.0 1.0 1.0 Budget Detail Wages, Payroll Taxes & Benefits $ 582,027 $ 609,137 $ 662,067 $ 903,817 $ 938,604 Supplies 1,954 12 1,320 6,900 7,900 Services & Charges 333,157 350,716 317,709 551,145 599,990 Nonrecurring Expenditures 25,000 104,915 55,577 20,000 30,000 Total Engineering Division $ 942,138 $ 1,064,780 $ 1,036,673 $ 1,481,862 $ 1,576,494 • This position is budgeted partially to the Economic Development Division in the General Fund with the balance budgeted as a part of the Stormwater Fund #402. 74 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2023 Budget The Parks and Recreation Department is composed of six divisions including Administration, Maintenance, Recreation, Aquatics, Senior Center, and CenterPlace. The overall goal of the department is to provide quality recreation programs and acquisition, renovation, development, operation and maintenance of parks and maintenance of parks and recreation facilities. Parks Administration Division The Administration Division provides direction and leadership for the Parks and Recreation Department in implementing the goals and objectives of the City Council and facilitates the general upkeep of parks and public areas of the City. Accomplishments for 2022 • Delayed Phase 1 construction (Park Infrastructure) at Balfour Park due to bids exceeding engineers estimate. • Established a cooperative effort with DNR regarding the 100 acre natrual area adjacent to Mirabeau Park. • Apply for two RCO Park Development Grants for Phase 2 Greenacres Park. • Advanced the Spokane Valley River Loop Trail concept through local meetings and presentations. • Acquired three additional park properties for future park development at Summerfield, Ponderosa, and Flora -south. • Commenced development of 6-year Parks Capital Improvement Program. • Completed much -needed repairs at Spokane Valley Pools. Goals for 2023 • Construct Phase 1 (Park Infrastructure) at Balfour Park • Design & Develop Summerfield Property Parking & Trail • Design & Develop Ponderosa Property Parking & Trail • Design & Develop Flora Property Parking & Trail • Continue to work on cooperative management of DNR 100-acre Natural Area Preserve at Mirabeau Point Park • Continue to advance Spokane Valley River Loop Trail project • Commence Parks, Recreation & Master Plan 2024 update Budget Summary Personnel - FTE Equivalents Parks & Recreation Director Administrative Assistant Total FTEs 2019 Actual 1.0 1.0 2.0 2020 Actual 1.0 1.0 2.0 2021 Actual 1.0 1.0 2.0 2022 Budget 1.0 1.0 2.0 2023 Budget 1.0 1.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 266,534 $ 273,466 $ 278,378 $ 290,768 $ 297,799 Supplies 2,778 2,400 3,531 3,500 2,900 Services & Charges 56,899 50,672 24,609 56,750 75,425 Total Parks Administration Division $ 326,211 $ 326,538 $ 306,518 $ 351,018 $ 376,124 75 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2023 Budget 300 - Maintenance Division The Parks Maintenance Division is responsible for the contracted maintenance and upkeep of our parks and public areas including the Centennial Trail. Budget Detail Supplies Services & Charges Nonrecurring expenditures Total Maintenance Division Budget Summary 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget $ 381 $ 8,171 $ 5,126 $ 2,500 $ 2,000 935,374 899,732 932,010 947,955 970,455 0 0 31,984 0 0 $ 935,755 $ 907,903 $ 969,120 $ 950,455 $ 972,455 301 - Recreation Division The Recreation Division coordinates and facilitates the delivery of recreation programs and service throughout the City and the City's Park system. Accomplishments for 2022 • Restored summer day camp at full capacity with ten weekly sessions. • Provided walking program for community members. • Continued to offer free summer meal program at 3 parks. • Offered community celebration on the West Lawn Plaza in celebration of July being Parks and Rereation Month • Continued to foster relationships with community partners. • Planned and executed an Arbor Day Celebration on the West Lawn Plaza. • Expand outdoor movie events from two to three, including a Movie on the West Lawn Plaza. • Partnered with the Spokane County Library District to offer Storytime in the Park and live music at three parks Goals for 2023 • Seek funding through No Child Left Inside program to enhance summer teen programming • Establish at least one new off season recreational program offering • Continue to publish and distribute Spring/Summer and Fall/Winter Recreation Guides • Enhance summer day camp staff training to include youth mental health awareness and skillsets • Continue to offer free summer meal program and library partnership in 3 parks • Continue to foster relationshiops with community partners through sponsorships of recreaion programs • Hold annual Arbor Day Celebration on the West Lawn Plaza • Contniue to offer outdoor movie events on the West Lawn Plaza and at Mirabeau Meadows Personnel - FTE Equivalents Recreation Coordinator Recreation Coordinator Budget Summary 2019 Actual 1.0 0.0 1.0 2020 Actual 1.0 0.6 1.6 2021 Actual 1.0 0.6 1.6 2022 Budget 1.0 0.6 1.6 2023 Budget 1.0 0.6 1.6 Budget Detail Wages, Payroll Taxes & Benefits $ 152,492 $ 139,368 $ 165,498 $ 239,707 $ 252,831 Supplies 6,368 6,069 3,283 12,400 15,900 Services & Charges 68,726 21,792 14,587 78,580 79,625 Total Recreation Division $ 227,586 $ 167,228 $ 183,368 $ 330,687 $ 348,356 76 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2023 Budget 302 -Aquatics Division The City of Spokane Valley owns three pools: Park Road Pool, Terrace View Pool, and Valley Mission Pool. Services include open swim, swim lessons, swim team and facility rentals. In addition, the City leases a portion of Valley Mission Park to Splashdown Inc. for a water park. The City currently is contracting with the YMCA for all aquatic activities within the City. The YMCA provides the lifeguards and maintains the pools during the season. Accomplishments for 2022 • Maintain partial summer swimming programming* • Maintained Paws in the Pool Event • Continued to foster community partnerships and sponsorships • Partnered with Pool World to offer free swim sessions at one pool • Continue to partner with Make a Splash to offer free water safety clinics at one pools* • Partnered with Spokane Parks Foundation to offer swim lesson and swim team scholarships began season with limited programming due to staffing shortages; expanded programs throughout the season Goals for 2023 • Return to full summer aquatics programming • Expand Paws in the Pool Event to include local dog -related vendors • Contnue to foster community partnerships • Continue to partner with Pool World to offer free swim sessions at all three pools • Continue to partner with Make a Splash to offer free water safety clinics • Continue to partner with Spokane Parks Foundation to offer swim lesson and swim team scholarships Budget Summary Budget Detail Supplies Services & Charges Nonrecurring expenditures Total Aquatics Division 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget $ 37 $ 0 $ 497 $ 2,000 $ 2,000 515,370 117,023 304,750 536,700 563,700 0 0 0 30,000 0 $ 515,407 $ 117,023 $ 305,247 $ 568,700 $ 565,700 77 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2023 Budget 304 - Senior Center Division The City of Spokane Valley Parks and Recreation Department assumed operational control of the Valley Senior Center in 2003. Accomplishments for 2022 • Worked with the Senior Center Board and Recreation Staff to create new programs for seniors. • Improved resources to assist with the Senior Center website and newsletter. • Enhanced existing Senior Center programs. • Fostered relationships with Communtiy partners. Goals for 2023 • Continue to work with the Senior Center Board and Recreaiton Staff to track utilization and create new programs. • Assist in planning and coordinating an annual senior resource fair with local vendors and service providers. • Continue to provide support and assistance with the Senior Center website and newsletter. • Continue to coordinate and health and wellness informational programs for Senior Center members Budget Summary Personnel - FTE Equivalents Senior Center Specialist Total FTEs 2019 Actual 1.0 1.0 2020 Actual 0.4 0.4 2021 Actual 0.4 0.4 2022 Budget 0.4 0.4 2023 Budget 0.4 0.4 Budget Detail Wages, Payroll Taxes & Benefits $ 17,716 $ 27,369 $ 28,278 $ 29,976 $ 31,337 Supplies 0 843 501 1,600 1,600 Services & Charges 781 477 1,076 5,225 5,175 Total Senior Center Division $ 18,497 $ 28,689 $ 29,855 $ 36,801 $ 38,112 78 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2023 Budget 305 - CenterPlace Division Construction of Mirabeau Point CenterPlace began in late 2003 and was completed mid -year 2005. The project represented the culmination of eight years of planning and fundraising by Mirabeau Point Inc. and the joint involvement of the City and Spokane County. The approximately 54,000 square foot facility houses the City of Spokane Valley Senior Center, a great room/banquet facility, numerous meeting rooms, multi -purpose rooms and a high tech lecture hall. The facility combines with Mirabeau Meadows Parks and Mirabeau Springs to form a regional focal point for Northeastern Washington and Northern Idaho. Accomplishments for 2022 • Replaced carpet in Senior Center card room, Executive conference room and classroom 205 • Painted Senior Center exterior portico • Worked with IT to complete security camera upgrades • Implemented new West Lawn Plaza events including two youth dance parties attended by over 800 spectators • Utilized new CenterPlace website to enhance programming Goals for 2023 • Reconfigure CenterPlace entrance lobby & Greenhouse area for improved security and useability • Replace tread in CenterPlace stairwells and upgrade flooring in 2nd level hallways • Add a shade sail canopy to West Lawn Plaza Stage • Implement additional new marketing and community events on the West Lawn Plaza • Upgrade capabilities in the Great Room & Auditorium for improved online meeting functionality • Secure additional equipment for expanded use of the West Lawn Plaza • Increase number of reservations, events, occupancy, utiliziation and cost recovery at CenterPlace Budget Summary Personnel - FTE Equivalents Centerplace Coordinator Administrative Assistant Office Assistant I Office Assistant 11 Maintenance Worker -Facilities Total FTEs 2019 Actual 1.0 1.0 1.0 0.0 2.0 5.0 2020 Actual 1.0 1.0 1.0 0.0 2.0 5.0 2021 Actual 1.0 1.0 1.0 0.0 2.0 5.0 2022 Budget 1.0 1.0 1.0 0.0 2.0 5.0 2023 Budget 1.0 0.0 1.0 1.0 1.84 4.84 Budget Detail Wages, Payroll Taxes & Benefits $ 466,281 $ 412,779 $ 424,755 $ 553,141 $ 562,648 Supplies 98,232 56,302 63,848 83,774 96,924 Services & Charges 321,020 237,671 247,826 333,460 336,931 Nonrecurring Expenditures 0 17,086 5,000 38,700 176,000 Total CenterPlace Division $ 885,533 $ 723,838 $ 741,429 $ 1,009,075 $ 1,172,503 79 Fund: 001 Dept: 090 General Fund General Government Spokane Valley 2023 Budget The General Government Department accounts for those activities that are not specific to the functions of any particular General Fund Department or operation. Expenditures recorded here are composed of City Hall bond payments; information technology equipment and services; capital costs that benefit more than one department; support of agencies external to the City that provide social service programs and economic development services; and transfers to other City funds for property/casualty insurance premiums (Fund #502), park capital projects (Fund #309) and the pavement preservation program (Fund #311). Budget Summary Supplies Employee Recognition -Operating Supplies Office & Operating Supplies Vehicle Maintenance Supplies Small Tools & Minor Equipment Security Hardware Network Hardware - Non Capital Computer Hardware - Non Capital Computer Software - Non Capital Server Hardware Security Software Licensing Network Software Licensing Server Software Licensing Office & Operating Supplies 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget $ 3,156 $ 2,281 $ 725 $ 3,500 $ 3,500 0 599 2,357 0 0 0 2,196 152 1,000 1,000 1,746 2,977 1,670 6,000 7,000 0 0 152 2,000 2,000 0 0 633 51,213 33,000 36,414 13,972 7,760 15,500 15,500 2,979 1,519 21,677 30,800 36,000 0 0 5,981 5,000 5,000 0 0 30,419 33,000 52,950 0 0 3,447 1,700 3,500 0 0 4,524 6,000 6,500 4,309 3,648 1,732 3,700 3,700 48,604 27,192 81,229 159,413 169,650 Other Services & Charges Professional Services - Misc. Studies 72,359 97,892 109,802 243,000 243,000 Accounting & Auditing 92,353 105,162 117,493 108,000 120,000 Postage 2,974 17 55 1,000 1,000 Telephone Service 12,801 13,927 24,485 28,700 16,500 Cell Phones 1,561 1,480 1,338 2,000 2,000 Internet Service 8,793 9,006 9,750 10,200 10,200 Taxes and Assessments 0 0 0 1,000 1,000 Sewer 91 0 0 0 0 Professional Services 762 0 0 1,500 1,500 Equip Repair & Maint-Hardware Support 27,859 17,154 0 0 0 IT Support 37,474 15,517 1,498 15,500 30,500 Equip Repair & Maint-Hardware Support 0 0 306 4,600 10,600 Software Licenses & Maintenance 122,478 134,072 81,917 516,350 546,600 Security Infrastructure Maintenance 0 0 0 1,000 1,000 Network Infrastructure Maintenance 0 0 14,604 14,550 14,650 Merchant Charges (Bankcard Fees) 300 532 1,816 500 1,900 Network Infrastructure Access 5,184 5,155 5,210 6,000 6,600 Network Infrastructure Access -SCRAPS 0 0 1,199 0 1,200 Equipment Rental 4,267 4,169 3,869 4,200 4,000 Interfund Vehicle Lease 500 500 500 500 3,000 Printing & Binding 623 0 1,587 500 500 Miscellaneous Services 7,859 2,171 3,144 5,000 5,000 General Operating Leases: Computer 67,179 67,452 62,179 70,000 70,000 Economic Development -Site Selector 0 8,195 0 0 0 Outside Agencies- Social Svc & Econ. Dev. 174,664 168,331 171,872 182,000 182,000 County Data Sharing Passthrough Costs 0 0 0 0 1,000 Professional Services - Economic Dev. 765 0 0 1,000 1,000 Alcohol Treatment: Liquor Excise Tax 10,477 15,597 10,412 15,600 15,600 Alcohol Treatment: Liquor Profits 15,620 19,409 11,523 19,500 19,500 Homelessness Response Service - Park 0 420 0 0 0 $ 666,943 $ 686,158 $ 634,559 $ 1,252,200 $ 1,309,850 (continued to next page) 80 Fund: 001 Dept: 090 General Fund General Government Spokane Valley 2023 Budget (continued from previous page) Intergovernmental Services Election Costs Voter Registration Taxes and assessments Spokane County Air Pollution Authority Capital Outlays Computer Hardware - Capital Debt Service: Principal Interest and Other Debt Service Costs Budget Summary 2019 Actual 2020 Actual 2021 Budget $ 75,433 $ 0 $ 145,911 94,787 100,871 85,815 12,020 12,020 12,020 137,219 140,411 150,830 319,459 253,302 394,576 2022 Budget $ 0 100,000 12,100 148,200 2023 Budget $ 110,000 100,000 12,100 178,018 260,300 400,118 0 40,516 (63) 30,000 15,000 0 40,516 (63) 30,000 15,000 600 0 600 600 600 Interfund Payments for Service Transfer out - #204 (City Hall bond payment) 401,250 401,450 401,500 401,400 401,150 Transfer out - #309 (park capital projects) 160,000 160,000 160,000 160,000 160,000 Transfer out-#311 (pavement preservation) 972,300 982,023 991,843 1,001,800 1,011,800 Transfer out - #501 (CenterPlace kitchen reserve) 36,600 36,600 36,600 0 0 Transfer out - #502 (risk management) 390,000 410,000 425,000 450,000 600,000 1,960,150 1,990,073 2,014,943 2,013,200 2,172,950 Miscellaneous SCRAPS pass through 1,172 1,189 0 1,200 0 Leasehold Excise Tax Pass -Through 530 0 0 0 0 1,702 1,189 0 1,200 0 Subtotal Recurring Expenditures $ 2,997,458 $ 2,998,430 $ 3,125,844 $ 3,716,913 $ 4,068,168 Nonrecurring/Nonrecurring Capital IT capital replacement 0 15,075 0 136,000 151,000 Heavy Duty Mach. & Equip.- City Hall Generator 158,007 13,590 0 0 0 Computer Hardware - Capital 106,517 71,177 115,986 0 0 Computer Software - Capital 0 16,335 0 500,000 500,000 COVID-19 related expenditures 0 4,255,977 37,141 7,000,000 0 Land Acquisition 0 0 27,397 0 0 Transfer out - #101 0 0 2,552,600 3,084,919 3,530,048 Transfer out - #122 (Replenish Winter Weather Resell, 120,000 500,000 364,440 89,805 0 Transfer out - #309 (Park Capital) 1,174, 368 2,781,166 18,813 0 0 Transfer out -#312(capital reserve fund) 7,109,300 0 11,126,343 3,593,000 0 Transfer out - #501 (new code enf. vehicle) 0 27,472 0 40,000 0 8,668,192 7,680,792 14,242,720 14,443,724 4,181,048 Total Governmental Division $11,665,650 $10,679,222 $17,368,564 $18,160,637 $ 8,249,216 81 Fund: 101 Street Fund Spokane Valley 2023 Budget 101 -Street Fund The Street Fund provides responsive maintenance and repairs for approximately 461 center line miles of City streets. Most services provided by the Street Fund are contracted services, under the oversight of City staff. These contracted services include street and stormwater maintenance, roadway landscape maintenance, street sweeping, and stormwater facilites cleaning. Additionally, during winter months, the Street Fund is also responsible for managing snow and ice services utilizing both City owned and operated equipment, as well as contracted equipment and labor services. Accomplishments for 2022 • Continue on -going roadway and bridge maintenance and repairs. • Completed the Evergreen Bridge Deck Repair project. • Implemented automated traffic signal performance measures (ASTMs) and reduced travel times on the Pines Road and Sullivan Road corridors. • Continued implementation of a comprehensive Pavement Preservation Program, including funding source identification. • Continued annual roadway maintenance and repair projects, including resurfacing several local and collector streets. • Continued winter roadway operations, including full -city plows during significant snow events. Goals for 2023 • Continue on -going roadway and bridge maintenance and repairs. • Implement ATSPMs across a wider range of the signal network using existing software. • Continue annual roadway maintenance and repair efforts. • Continue winter operations. • Continue implementation of a comprehensive Pavement Preservation Program, including funding source implementation. • Work with other departments in developing a city-wide, comprehensive Asset Management Program, which will include transportation operations facilities. Personnel - FTE Equivalents Assistant Engineer Construction Inspector Engineering Tech II Maintenance/Construction Inspector Mechanic Planning Grants Engineer Public Works Superintendent Senior Engineer - Traffic Stomrwater Foreman Streets Foreman Traffic Signal Technician Traffic Engineer Traffic Engineering Manager Total FTEs Budget Summary 2019 Actual 0.3 1.5 0.3 2.35 0.00 0.375 1.0 1.0 0.0 0.0 0.0 1.0 0.0 7.725 2020 Actual 0.00 1.50 0.25 2.35 0.00 0.375 1.0 1.0 0.0 0.0 0.0 1.0 0.0 7.475 2021 Actual 0.0 1.50 0.25 2.35 0.00 0.375 1.0 1.0 0.0 0.0 0.0 1.0 0.0 7.475 2022 Budget 0.0 1.50 0.25 0.50 0.75 0.375 1.0 0.0 0.1 1.0 0.0 1.0 1.0 7.475 2023 Budget 0.0 1.50 * 0.25 * 0.50 * 0.75 * 0.25 * 1.0 0.0 0.1 * 1.0 1.0 1.0 1.0 8.350 (continued to next page) • These positions are budgeted partially to the Street Fund with the balance budgeted as a part of the General Fund, Capital Projects Funds, and the Stormwater Fund #402. 82 Fund: 101 Street Fund Spokane Valley 2023 Budget (continued from previous page) Revenues Utility Tax Motor Vehicle Fuel Tax Multimodal Transportation Revenue Right -of -Way Maintenance Fee Investment Interest Miscellaneous Transfers in - #106 Budget Summary 2019 Actual 2020 Actual 2021 Actual $ 1,563,981 $ 1,388,026 $ 1,033,915 2,018,186 1,737,864 1,901,926 132,637 131,847 132,334 84,704 93,033 115,307 4,022 823 555 8,063 55,441 222,890 0 0 0 Total revenues 3,811,593 3,407,034 3,406,927 Nonrecurring Revenues Utility Tax Recovery 0 0 50,472 0 0 Insurance proceeds 15,848 0 59,619 0 0 Transfers in - #001 0 0 2,552,600 3,084,919 3,530,048 Transfers in -#122 620,000 364,439 89,805 0 0 Transfers in -#312 907,544 1,364,706 0 0 0 Total Nonrecurring Revenues 1,543,392 1,729,145 2,752,496 3,084,919 3,530,048 2022 Budget $ 932,000 1,896,000 130,200 85,000 500 160,000 271,000 3,474,700 2023 Budget $ 857,000 2,062,600 139,200 95,000 500 10,000 0 3,164,300 Expenditures Wages, Payroll Taxes & Benefits 943,237 954,269 1,129,580 1,128,523 1,314,394 Supplies 100,504 128,210 139,886 176,700 191,500 Services&Charges 2,508,323 1,998,067 2,553,702 3,169,644 2,803,789 Snow Operation 1,034,064 939,416 900,233 890,502 1,081,915 Intergovernmental Payments 724,162 753,654 928,557 909,000 1,000,000 Interfund Vehicle Lease -#501 (non -plow) 99,179 14,500 10,250 10,250 27,750 Interfund Vehicle Lease -#501 (plow replace) 0 48,500 60,500 275,000 275,000 Nonrecurring Expenditures 0 Streetlight Replacement Program 0 0 0 35,500 40,000 Bridge Replacement Program 0 0 0 0 10,000 Traffic control improvements 80,596 74,710 9,406 0 0 Capital Equipment 10,115 6,178 17,228 50,000 0 Signal Maintenance Equipment 0 0 0 0 40,000 Traffic Control Devices- Repair & Maint 83,512 15,647 13,079 0 0 Transfers out - #501 (truck for Signal Techniciar 0 0 0 80,000 58,000 Total Nonrecurring expenditures 5,583,692 4,933,151 5,762,421 6,725,119 6,842,348 Revenues over (under) expenditures (228,707) 203,028 397,002 (165,500) (148,000) Beginning fund balance 784,978 556,271 759,299 1,156,301 990,801 Ending fund balance $ 556,271 $ 759,299 $ 1,156,301 $ 990,801 $ 842,801 83 Fund: 103 Paths & Trails Fund Spokane Valley 2023 Budget The State of Washington collects a $0.494 per gallon motor vehicle fuel tax at the pump. Of this amount, the State remits a portion of the tax back to cities on a per capita basis. For 2023 the Municipal Research and Services Center estimates the distribution back to cities will be $19.34 per person. Based upon a City of Spokane Valley population of 107,100 (per the Washington State Office of Financial Management on April 1, 2022) we anticipate the City will collect $2,071,300 in 2023. RCW 47.030.050 specifies that 0.42% of this tax must be expended for the construction of paths and trails and based upon the 2023 revenue estimate this computes to $8,700. The balance or $2,062,600 will be credited to Fund #101 for Street maintenance and operations. The portion of the motor vehicle tax allocated to the Paths and Trails Fund is by State Law restricted for the construction and/or improvement of paths and trails within the City. Because the cost of such projects is typically much greater than the funds generated in a single year, we typically leave the fund balance untouched until an adequate fund balance is available. The City transferred $50,000 in 2014 and $9,300 in 2016 and $50,000 in 2018 to Parks Capital Projects Fund #309 to be applied towards the Appleway Trail projects. Budget Summary Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest Total revenues Expenditures Capital Outlay Transfers out- #309 Total expenditures 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget $ 8,512 $ 7,330 $ 8,022 $ 8,000 $ 8,700 186 71 21 100 100 8,698 7,400 8,043 8,100 8,800 O 0 0 0 0 O 0 0 0 0 O 0 0 0 0 Revenues over (under) expenditures 8,698 7,400 8,043 8,100 8,800 Beginning fund balance 5,417 14,115 21,515 29,558 37,658 Ending fund balance $ 14,115 $ 21,515 $ 29,558 $ 37,658 $ 46,458 84 Fund: 104 Hotel/Motel Tax - Tourism Facilities Fund Spokane Valley 2023 Budget The Hotel/Motel Tax - Tourism Facilities Fund accounts for the receipt and expenditure of a special excise tax of 1.3% on the sale or charge made for the furnishing of lodging under RCW 82.08. These funds will be used solely for capital expenditures for acquiring, constructing, making improvements to or other related capital expenditures for large sporting venues, or venues for tourism -related facilities, which facilities generate overnight guests at lodging facilities subject to the taxes imposed. Revenues Hotel/Motel Tax Investment Interest Transfers in - #105 Total revenues Expenditures Capital Outlay Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2019 Actual 2020 Actual 2021 Actual 2022 Budget $ 454,283 $ 283,720 $ 481,320 $ 43,590 11,908 2,617 275,000 0 1,201,684 772,873 295,628 1,685,621 0 0 0 0 400,000 2,500 273,000 2023 Budget $ 600,000 5,000 0 675,500 605,000 0 0 0 0 0 0 772,873 295,628 1,685,621 675,500 605,000 1,918,072 2,690,945 2,986,573 4,672,194 5,347,694 $ 2,690,945 $ 2,986,573 $ 4,672,194 $ 5,347,694 $ 5,952,694 Fund: 105 Hotel/Motel Tax Fund Spokane Valley 2023 Budget The Hotel/Motel Fund accounts for the receipt and expenditure of a special excise tax of 2% on the sale or charge made for the furnishing of lodging under RCW 82.08. These funds will be used solely for the purpose of paying all or any part of the cost of tourism promotion, acquisition or operation of tourism -related facilities, and marketing of special events and festivals designed to attract tourists. Budget Summary Revenues Hotel/Motel Tax Investment Interest Total revenues Expenditures Tourism Promotion Transfers out- #001 Transfers out- #104 Total expenditures 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget $ 743,852 $ 443,244 $ 744,435 $ 600,000 $ 900,000 8,459 2,705 898 1,000 1,000 752,311 445,949 745,333 601,000 901,000 207,000 154,082 167,850 298,000 871,000 30,000 11,390 9,515 30,000 30,000 275,000 0 1,201,684 273,000 0 512,000 165,472 1,379,049 601,000 901,000 Revenues over (under) expenditures 240,311 280,477 (633,716) 0 0 Beginning fund balance 277,928 518,239 798,716 165,000 165,000 Ending fund balance $ 518,239 $ 798,716 $ 165,000 $ 165,000 $ 165,000 85 Fund: 106 Solid Waste Fund Spokane Valley 2023 Budget In 2003, the City of Spokane Valley entered into an interlocal agreement with the City of Spokane and Spokane County to join the existing Spokane Regional Solid Waste Management System for a period of eight years. In 2011, that agreement was extended through November 16, 2014. Committed to ensuring Spokane Valley citizens are provided with solid waste services that are affordable, sustainable, and environmentally responsible, in June 2014 the City of Spokane Valley opted to contract for solid waste transfer, transport and disposal services with Sunshine Recyclers, Inc. Services provided under the contract were effective November 17, 2014, and continue for a period of ten years with options for two three-year extensions. Terms of the contract require Sunshine to pay the City an annual administrative fee of $125,000 that will be used by the City to offset contract administrative costs and solid waste management within the city, including solid waste public educational efforts. The contract also provides that a road maintenance fee will be paid by Sunshine at the rate of $1 per ton for each ton in excess of 45,500 tons in a single contract year. Payments will be made to the City by March 31 of the year following the calendar year being measured. In June 2017, the City entered a contract with Waste Management for the collection of garbage, recyclables, and compostables for the period of April 1, 2018 through March 31, 2028 with the option of two additional two-year extensions. Terms of the contract require Waste Management to pay the City a one-time fee of $47,500 upon contract execution to reimburse the City for the costs of procuring the contract. Waste Management is also required to pay the City an monthly administrative fee of 12.5% of gross receipts, which is estimated to be approximately $1,600,000 in 2022. During the years of 2013 and 2014, the General Fund #001 funded various studies and fees related to the solid waste program and transferred $60,000 to the Solid Waste Fund #106 for the purpose of providing information materials and marketing necessary to inform residents and businesses of the change in solid waste transfer, transport and disposal. The total amount paid out of the General Fund for these expenditures was $202,121. Beginning in 2015 the Solid Waste Fund will reimburse the General Fund for these costs over a 5-year period, which equated to an annual payment of $40,425 in the years 2015 through 2018, and a final payment of $40,422 in 2019. Budget Summary Revenues Administrative fees Solid Waste Road Wear Fee Investment interest Total revenues 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget $ 252,396 $ 219,943 $ 232,310 $ 225,000 $ 225,000 1,513,532 1,537,776 1,760,519 1,600,000 1,700,000 24,752 7,804 1,481 7,000 4,000 1,790,680 1,765,523 1,994,310 1,832,000 1,929,000 Expenditures Education & Contract Administration 33,407 65,385 43,203 232,000 229,000 Transfers out - #001 40,422 0 0 0 0 Transfers out - #101 0 0 0 271,000 0 Transfers out - #311 1,608,028 1,513,532 1,537,776 1,589,519 1,700,000 Total expenditures 1,681,857 1,578,917 1,580,979 2,092,519 1,929,000 Revenues over (under) expenditures 108,823 186,606 413,331 (260,519) 0 Beginning fund balance 431,359 540,182 726,788 1,140,119 879,600 Ending fund balance $ 540,182 $ 726,788 $ 1,140,119 $ 879,600 $ 879,600 86 Fund: 107 PEG Fund Spokane Valley 2023 Budget Under the City's cable franchise, the franchise grantee remits to the City as a capital contribution in support of Public Education Government (PEG) capital requirements an amount equal to $0.35 per subscriber per month to be paid to the City on a quarterly basis for the life of the franchise. Capital contributions collected under this agreement are allocated to PEG capital uses exclusively. PEG capital uses include in part the set up of equipment in the City Council Chambers that allows Spokane Valley to broadcast Council meetings both live and through subsequent reviews via digital recordings available on the City's website. Revenues Comcast PEG contribution Investment interest Total revenues Expenditures PEG Reimbursement - CMTV Capital Outlay Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget $ 79,498 $ 76,541 $ 71,252 $ 79,000 $ 71,000 2,097 596 160 0 0 81,595 77,137 71,412 79,000 71,000 37,256 22,288 38,519 39,500 39,500 915 1,331 48,771 33,500 33,500 38,171 23,619 87,290 73,000 73,000 43,424 53,518 (15,878) 6,000 (2,000) 84,831 128,255 181,773 165,895 171,895 $ 128,255 $ 181,773 $ 165,895 $ 171,895 $ 169,895 Fund: 108 Affordable & Supportive Housing Sales Tax Spokane Valley 2023 Budget In the year 2020, the Council authorized the City to collect the affordable and supportive sales tax, which is a rebate of the State sales tax to cities and counties. The amount received by the City is up to 0.0146% of the taxable retail sales within the City capped at the 2019 fiscal year taxable retail sales. The Department of Revenue has estimated this capped distribution to be $200,000 for the City. The City will receive these revenues for 20 years, and the revenues may only be used to support affordable housing within the City or for rental assistance as outlined in RCW 82.14.540. Budget Summary 2019 Actual Revenues Affordable & Supportive Housing Sales Tax $ Investment Interest Total revenues Expenditures Professional Services Total expenditures 2020 Actual 2021 Actual 2022 Budget 2023 Budget 0 $ 151,950 $ 215,089 $ 193,000 $ 200,000 0 83 205 0 0 0 152,033 215,294 193,000 200,000 0 0 0 0 0 0 0 0 0 0 Revenues over (under) expenditures 0 152,033 215,294 193,000 200,000 Beginning fund balance 0 0 152,033 367,327 560,327 Ending fund balance $ 0 $ 152,033 $ 367,327 $ 560,327 $ 760,327 87 Fund: 120 CenterPlace Operating Reserve Fund Spokane Valley 2023 Budget The CenterPlace Operating Reserve Fund was established as a result of a covenant related to the issuance of limited tax general obligation bonds initially issued in 2003 and refunded in 2014. The bonds were issued for the purpose of constructing the CenterPlace facility. As a part of the bond issuance the City agreed to establish a $300,000 operating reserve account that could be used to make debt service payments on the bonds and/or pay for operating expenses of CenterPlace. If at any time the City were to draw on these reserves it would have to prepare and follow a plan for reinstatement of those funds drawn. This reserve is required to be in place for the life of the bonds which run through December 1, 2033. Revenues Investment Interest Transfers in Total revenues Expenditures Operations Total expenditures Budget Summary 2019 Actual $ 2020 Actual 0 $ 0 0 2021 Actual 0 $ 0 0 2022 Budget 0 $ 0 0 2023 Budget 0 $ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Revenues over (under) expenditures 0 0 0 0 0 Beginning fund balance 300,000 300,000 300,000 300,000 300,000 Ending fund balance $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 88 Fund: 121 Service Level Stabilization Reserve Fund Spokane Valley 2023 Budget The City has committed to maintaining an ending fund balance in the General Fund of at least 50% of recurring expenditures which is equivalent to 6-months of operations. The Service Level Stabilization Reserve Fund serves as an emergency source of temporary financing to the General Fund in the event a downturn in the local economy resulted in a reduction of revenues that would otherwise compromise either the General Fund's minimum 50% reserve balance or historical levels of service. If an event such as a downturn in the economy resulted in the General Fund reserves dropping below 50% of recurring expenditures, then the Service Level Stabilization Reserve Fund could be drawn against to maintain the fund balance minimum. The Service Level Stabilization Reserve Fund will not be reduced to less than 60% of the current $5.5 million balance, or $3.3 million, without Council approval. If Coucil should deem this necessary, the City will then first replenish Fund #121 to at least $3.3 million before any annual General Fund transfers are made to the Capital Reserve Fund #312.During 2018, this reserve balance was capped at $5.5 million and any additional interest earned was accumulated in the General Fund. This represents a Fiscal Policy of the City that is also stated in the City Manager's 2023 Budget Message located near the front of this budget document. Revenues Investment Interest Transfers in Total revenues Expenditures Operations Total expenditures Budget Summary 2019 Actual 0 0 0 2020 Actual 2021 Actual 0 $ 0 0 2022 Budget 0 $ 0 0 0 0 0 0 0 0 0 0 0 0 0 2023 Budget 0 0 0 0 0 Revenues over (under) expenditures 0 0 0 0 0 Beginning fund balance 5,500,000 5,500,000 5,500,000 5,500,000 5,500,000 Ending fund balance $ 5,500,000 $ 5,500,000 $ 5,500,000 $ 5,500,000 $ 5,500,000 Fund: 122 Winter Weather Reserve Fund Spokane Valley 2023 Budget The Winter Weather Reserve Fund was established through Ordinance No. 05-018 to provide an emergency reserve for use during unusually harsh winters and storms where the Street Fund #101 budget and fund balance are inadequate to accommodate the amount of related street maintenance, including but not limited to snow plowing, sanding, and deicing, that may be necessary. In the event the City draws against this fund in any given winter, we will strive to replenish the balance back to approximately $500,000 through subsequent years' transfers. Due to the uncertainty of when this fund might be drawn upon we actually budget the same $500,000 in both 2022 and 2023 even though we recognize there exists only $500,000 to address this issue if it should arise. Revenues Investment Interest Transfers in - #001 FEMA Grant Proceeds Total revenues Budget Summary 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget $ 9,899 $ 1,147 $ 209 $ 800 $ 1,100 120,000 500,000 364,440 89,805 0 10,367 0 0 0 0 140,266 501,147 364,649 90,605 1,100 Expenditures Transfer out - #101 620,000 364,439 Street Maintenance Expenditures 0 0 Total expenditures 620,000 364,439 Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 0 0 89,805 500,000 500,000 89,805 500,000 500,000 (479,734) 136,708 274,844 (409,395) (498,900) 503,069 23,335 160,043 434,887 525,492 $ 23,335 $ 160,043 $ 434,887 $ 25,492 $ 26,592 89 Fund: 204 Limited Tax General Obligation (LTGO) Bond - Debt Service Fund Spokane Valley 2023 Budget This fund is used to account for the accumulation of resources for, and the payment of limited tax general obligation (LTGO) bonds also referred to as councilmanic or non -voted bonds. When LTGO bonds are issued the City irrevocably pledges the full faith, credit and resources necessary to make timely payments of principal and interest, within constitutional and statutory limitations pertaining to non -voted general obligations. In 2003 the City issued $9,430,000 in LTGO bonds, the proceeds of which were used to finance both the construction of CenterPlace and road and street improvements surrounding the facility. In 2014 the City refunded the LTGO bonds in order to take advantage of lower interest rates which resulted in a reduction in subsequent annual bond payments (much like refinancing a home mortgage). At the completion of the bond refunding there remained $7,035,000 of LTGO bonds. Of this total: • $5,650,000 remained on the original debt used towards the construction of CenterPlace. These bonds will be paid off in annual installments over the 20-year period ending December 1, 2033. Annual debt service payments on these bonds are provided by the Spokane Public Facilities District. At January 1, 2023, the outstanding balance on this portion of the bond issue will be $3,430,000. • $1,385,000 remained on the original debt used towards the road and street improvements. These bonds will be paid off in annual installments over the 10-year period ending December 1, 2023. Annual debt service payments on these bonds are provided by equal distributions from the 1st and 2nd quarter percent real estate excise tax (Funds #301 and #302). At January 1, 2023, the outstanding balance on this portion of the bond issue will be $155,000. In 2016 the City issued $7,275,000 in LTGO bonds, the proceeds of which will be used to finance the construction of a new City Hall building along with $6.3 million of City cash that has been set aside for this purpose. These bonds will be paid off in annual installments over the 30-year period ending December 1, 2045. Annual debt service payments on these bonds are provided by transfers in from the General Fund. At January 1, 2023, the outstanding balance on the bond issue will be $6,225,000. Revenues Spokane Public Facilities District Transfers in - #001 Transfers in - #301 Transfers in - #302 Total revenues Budget Summary 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget $ 432,150 $ 459,500 $ 480,800 $ 501,200 $ 527,200 401,250 401,450 401,500 401,400 401,150 82,475 80,375 80,775 81,100 80,600 82,475 80,375 80,775 81,100 80,600 998,350 1,021,700 1,043,850 1,064,800 1,089,550 Expenditures Debt Service Payment - CenterPlace 432,150 459,500 480,800 501,200 527,200 Debt Service Payment - Roads 164,950 160,750 161,550 162,200 161,200 Debt Service Payments - City Hall/LTGO'16 401,250 401,450 401,500 401,400 401,150 Total expenditures 998,350 1,021,700 1,043,850 1,064,800 1,089,550 Revenues over (under) expenditures 0 0 0 0 0 Beginning fund balance 0 0 0 0 0 Ending fund balance $ 0 $ 0 $ 0 $ 0 $ 0 90 Fund: 301 REET 1 Capital Projects Fund Spokane Valley 2023 Budget This fund is used to account for the collection and expenditures of the first one -quarter of one -percent real estate excise tax (REET 1) that is authorized through RCW 82.46. This quarter percent must be expended for purposes identified in the capital facilities plan element of our comprehensive plan. RCW 82.46.010(6), defines "capital projects" as: those public works projects of a local government for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement of streets; roads; highways; sidewalks; street and road lighting systems; traffic signals; bridges; domestic water systems; storm and sanitary sewer systems; parks; recreational facilities; law enforcement facilities; fire protection facilities; trails; libraries; administrative and judicial facilities. Revenues recorded in this fund are typically used as a matching funds for street related construction projects that are accounted for in Street Capital Projects Fund #303, Pavement Preservation Fund #311, and to pay for a portion of the annual bond payment on the City's 2014 LTGO bonds that are accounted for in the LTGO Debt Service Fund #204. Revenues REET 1 - Taxes Investment Interest Total revenues Expenditures Transfers out - #204 Transfers out - #303 Transfers out - #311 (pavement preservation) Transfers out - #314 (Barker Grade Separation) Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2019 Actual $ 1,695,344 61,382 1,756,726 2020 Actual $ 1,754,320 14,742 1,769,062 2021 Actual $ 3,109,113 2,828 3,111,941 82,475 80,375 80,775 517,107 330,295 293,208 734,300 772,639 827,278 104,918 1,335,879 0 1,438,800 2,519,188 1,201,261 2022 Budget $ 2,000,000 2,000 2,002,000 81,100 311,854 914,900 3,322 2023 Budget $ 1,500,000 4,000 1,504,000 80,600 385,967 1,037,500 3,655 1,311,176 1,507,722 317,926 (750,126) 1,910,680 690,824 (3,722) 2,480,268 2,798,194 2,048,068 3,958,748 4,649,572 $ 2,798,194 $ 2,048,068 $ 3,958,748 $ 4,649,572 $ 4,645,850 91 Fund: 302 REET 2 Capital Projects Fund Spokane Valley 2023 Budget This fund is used to account for the collection and expenditures of the second one -quarter of one -percent real estate excise tax (REET 2) that is authorized through RCW 82.46. This quarter percent may only be levied by cities that are planning under the Growth Management Act and may only be expended for purposes identified in the capital facilities plan element of their comprehensive plan. RCW 82.46.035(5) defines "capital projects" as: public works projects of a local government for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement of streets, roads, highways, sidewalks, street and road lighting systems, traffic signals, bridges, domestic water systems, storm and sanitary sewer systems, and planning, construction, reconstruction, repair, rehabilitation, or improvement of parks. Noteworthy here is that acquisition of land for parks is not a permitted use of REET 2 receipts, although it is a permitted use for street, water and sewer projects. Revenues recorded in this fund are typically used as a matching funds for street related construction projects that are accounted for in Street Capital Projects Fund #303, Pavement Preservation Fund #311, and to pay for a portion of the annual bond payment on the City's 2014 LTGO bonds that are accounted for in the LTGO Debt Service Fund #204. Revenues REET 2 - Taxes Investment Interest Total revenues Expenditures Transfers out - #204 Transfers out - #303 Transfers out - #309 Transfers out - #311 (pavement preservation) Transfers out - #314 Transfers out - #403 Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2019 Actual $ 1,695,344 80,784 1,776,128 2020 Actual $ 1,754,320 22,425 1,776,745 2021 Actual $ 3,109,113 5,137 3,114,250 2022 Budget $ 2,000,000 5,000 2,005,000 2023 Budget $ 1,500,000 6,000 1,506,000 82,475 80,375 80,775 81,100 80,600 (192,297) 149,678 1,401,744 865,326 602,720 O 0 64,077 196,817 0 734,300 772,638 827,279 914,900 1,037,500 O 0 660,516 0 135,000 O 0 14,927 0 0 624,478 1,002,691 3,049,318 2,058,143 1,855,820 1,151,650 774,054 64,932 (53,143) (349,820) 3,240,220 4,391,870 5,165,924 5,230,856 5,177,713 $ 4,391,870 $ 5,165,924 $ 5,230,856 $ 5,177,713 $ 4,827,893 92 Fund: 303 Street Capital Projects Fund Spokane Valley 2023 Budget The Street Capital Projects Fund accounts for monies used to finance street construction and reconstruction projects adopted in the City's 6-year Transportation Improvement Plan (TIP). Revenues to finance the projects comes from a combination of State and Federal Grants, which typically cover upwards of 80% of projects costs, with the City match portion coming from transfers from the REET 1 Capital Projects Fund #301, REET 2 Capital Projects Fund #302, and sometimes Stormwater Management Fund #402. Budget Summary 2019 Actual Revenues Grant Proceeds Developer Contribution Miscellaneous Transfers in -#301 Transfers in - #302 Transfers in - #312 - Euclid Ave - Flora to Barker Transfers in - #312 - 8th & Carnahan Intersection Transfers in - #312 - Barker Corridor Transfers in -#312 - Garland Ave Transfers in - #312 - Crosswalk on Indiana Transfers in -#312 - School Beacons Transfers in -#315 Total revenues Expenditures 000 Construction -Street Lighting 069 Park Rd Reconstruction (Repay grant) 123 Mission Ave -Flora to Barker 142 Broadway @ Argonne/Mullan 166 Pines Rd (SR27) & Grace Ave. Intersect study 201 ITS Infill Project Phase 1 205 Sprague/Barker Intersection Improvement $ 2,783,332 228,953 586 517,107 (192,297) 5,111 (155) 1,718,874 203,814 71,486 0 0 5,336,811 71,486 285,164 30,696 14,544 1,444 1,397 24,770 2020 Actual $ 2,813,485 540,325 0 330,295 149,678 0 0 320,254 596,582 0 0 0 2021 Actual $ 4,174,243 1,271,759 218 293,208 1,401, 744 0 0 (87,442) 0 0 0 0 4,750,619 7,053,730 0 0 0 0 0 0 121,294 0 0 0 0 0 0 159,026 2022 Budget $ 6,283,904 1,312,810 0 311,854 865,326 0 0 0 0 0 225,000 41,551 2023 Budget $ 7,988,376 71,615 0 385,967 602,720 0 0 0 0 0 0 108,449 9,040,445 9,157,127 O 0 O 0 O 0 O 0 O 0 O 0 1,871,500 19,766 (continued to next page) 93 Fund: 303 Street Capital Projects Fund Spokane Valley 2023 Budget (continued from previous page) Expenditures, continued 247 8th & Carnahan Intersection Improvements 249 Sullivan/Wellesley Intersection 251 Euclid Ave. - Flora to Barker 259 N. Sullivan Corridor ITS Projects (PE start 201 265 Wellesley Sidewalk Project 267 Mission Ave Sidewalk 273 Barker/I-90 Interchange 275 Barker Rd Widening - River to Euclid 276 Barker Rd Widening - Euclid to Garland 278 Wilbur Rd Sidewalk - Boone to Broadway 279 Knox Ave Sidewalk - Hutchinson to Sargent 281 Highland Estates Connector 285 Indiana Ave Pres - Evergreen to Sullivan 287 University Pres - Dishman-Mica to 16th 291 Adams Sidewalk Infill 292 Mullan preservation : Broadway -Mission 293 2018 CSS Citywide Reflective Signal BP 294 Citywide Reflective Signal Post Panels 295 Garland Avenue Extension 299 Argonne Rd Concrete Pvmt Indiana to Mont 300 Pines & Mission Intersection Improvement 301 Park & Mission Intersection Improvement 302 Ella Sidewalk - Broadway to Alki 303 S. Conklin Sidewalk 310 Sullivan Rd Overcrossing UP RR Deck Repl 313 Barker Rd/Union Pacific Crossing 318 Wilbur Sidewalk - Boone to Mission 320 Sullivan Preservation - Sprague to 8th 321 Argonne Corridor Improvement- North of Knox 323 Evergreen Road Preservation 326 2020 Citywide Retroreflective Post Plates 327 Sprague Stormwater & Crossing Project 329 Barker Rd Imp -City Limits to Appleway 330 WTSC 2021 School Zone Beacons 332 NE Industrial Area - Sewer Extension 335 Mission Ave over Evergreen Deck Repair 340 8th Ave Sidewalk - Coleman to Park 342 School zone beacons 343 Buckeye Ave Sewer Extenstion 344 Park Rd Sidewalk- Broadway to cataldo 345 Park Rd Sidewalk- Nora to Baldwin 346 Bowdish Sidewalk 12th to 22nd Contingency Total expenditures 2019 Actual (155) 93,804 5,111 27,581 542,277 279,348 331,345 50,942 2,210,790 400,578 339,689 17,396 0 80,908 22,666 3,667 6,849 3,661 407,628 33,512 11,993 508 21,901 14,950 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2020 Actual 0 102,051 0 740,384 0 1,434 77,865 1,193,099 36,176 0 0 0 235,135 0 279,947 4,822 114,526 64,703 1,067,612 78,931 57,617 45,780 325,308 110,388 16,241 52,030 24,023 187 1,067 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5,336,450 4,750,620 2021 Actual 0 92,731 0 2,150 0 0 0 1,679,017 0 0 0 0 0 0 0 508,213 8,144 3,169 0 2,205,438 63,816 360,002 0 162 241,954 61,642 46,916 13,537 1,916 258,659 5,639 0 109,443 41,780 65,163 0 0 0 0 0 0 0 0 2022 Budget 0 1,903,176 0 0 0 0 0 0 0 0 0 0 0 0 0 0 8,250 3,575 0 130,017 575,538 0 0 0 0 400,000 572,909 412,000 0 0 142,880 100,000 250,000 0 0 261,200 434,400 225,000 750,000 0 0 0 1,000,000 5,928,517 9,040,445 2023 Budget 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,294,831 0 0 0 0 1,044,000 0 2,070,462 10,000 0 89,502 1,557,410 750,000 0 25,000 0 401,011 0 0 338,862 311,600 244,683 1,000,000 9,157,127 Revenues over (under) expenditures 361 0 1,125,213 0 0 Beginning fund balance 67,041 67,402 67,402 1,192,615 1,192,615 Ending fund balance $ 67,402 $ 67,402 $ 1,192,615 $ 1,192,615 $ 1,192,615 94 Fund: 309 Park Capital Projects Fund Spokane Valley 2023 Budget The Park Capital Projects Fund was created to account for park related capital improvements. The source of financing typically consists of an annual transfer from the General Fund #001; however, in some years the City will utilize money set aside for capital projects in other funds. This has occurred with transfers in from the Paths and Trails Fund #103 and the Capital Reserve Fund #312, which have been applied towards various sections of the Appleway Trail project and frontage improvements at Balfour Park. Budget Summary 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget Revenues Grant Proceeds $ 1,114,049 $ 1,334,842 $ 593,260 $ 0 $ 126,100 Developer Contribution 0 0 17,896 0 Transfers in-#001 1,334,369 2,941,166 178,813 160,000 160,000 Transfers in -#302 0 0 64,077 196,817 0 Transfers in-#312 262,599 131,985 604,512 456,189 4,523,900 Investment Interest 85 0 20 0 0 Total revenues 2,711,102 4,407,993 1,458,578 813,006 4,810,000 Expenditures 237 Appleway Trail (Sullivan to Corbin) 16,791 0 0 0 0 268 Appleway Trail (Evergreen to Sullivan) 756,028 1,433,833 2,165 0 0 280 Appleway Trail Amenities (Univ-Pines) 679,259 0 0 0 0 282 Browns Park volleyball courts 1,249 0 0 0 0 296 Browns Park improvements 1,038,701 22,765 0 0 0 304 CenterPlace west lawn improvements - Ph. 2 113,419 1,887,746 19,930 0 0 305 CenterPlace roof 9,288 795,656 (1,117) 0 0 306 Discovery Playground Surface Repair 20,061 0 0 0 0 307 Edgecliff Park Swing sets 36,973 0 0 0 0 314 Balfour Park frontage improvements 0 22,048 342,760 168,006 0 315 Browns Park improvements 2020 0 38,049 698,664 0 0 316 Balfour Park improvements - Ph 1 0 10,947 305,134 170,000 3,400,000 328 Sullivan Park Waterline 0 0 32,276 65,000 500,000 337 Reprogram Great Room AN System 0 0 36,951 0 0 338 Spokane Valley River Loop Trail 0 0 79,136 250,000 750,000 Parking & Trail Design (Summerfield, Ponder( 0 0 0 0 136,900 Replace pond liner at Mirabeau 0 0 0 80,000 0 West Lawn Shade Canopy for Stage 0 0 0 0 23,100 Transfers out - #312 (park land acquisition) 0 200,000 0 0 0 Total expenditures 2,671,769 4,411,044 1,515,899 733,006 4,810,000 Revenues over (under) expenditures 39,333 (3,051) (57,321) 80,000 0 Beginning fund balance 39,294 78,627 75,576 18,255 98,255 Ending fund balance $ 78,627 $ 75,576 $ 18,255 $ 98,255 $ 98,255 95 Fund: 310 Civic Facility Capital Projects Fund Spokane Valley 2023 Budget The Civic Building Capital Projects Fund was initially set-up to accumulate resources to ultimately acquire or construct a City Hall building. The initial sources of revenue to set-up the fund reserves were transfers from the General Fund during 2005 through 2007, and as recently as December 31, 2009, this fund had a fund balance of $5,828,600. During 2010 and 2011 the City determined that street repairs and reconstruction represented a more immediate City need and opted to expend nearly $2,000,000 of the fund balance for these projects. The projects themselves were part of a septic tank elimination program (STEP) initiated by Spokane County that resulted in the installation of sewer lines down many City streets. At that time the City decided to completely reconstruct the effected streets rather than patch them. In 2012 the City used this fund to finance a variety street related capital projects as well as the $2.5 million acquisition of an 8.4 acre parcel of land on Sprague Avenue that is adjacent to Balfour Park. Partially offsetting the cost of the land acquisition was the subsequent sale of 2.82 acres of this parcel to the Spokane County Library District who had planned to construct a library building consisting of no less than 30,000 square feet. In order for the Library District to actually construct a new building on this site they first had to have a successful voted bond issue to provide the necessary financing. In the event the Library District is unable to pass a bond, they may sell the 2.82 acres parcel back to the City for the original purchase price of $839,285. An amendment was made to the interlocal agreement in October 2017 which extended the agreement through October 2022 with the option to extend through October 2024. Through this amendments, the City also agreed to contribute $1.3 million, of which the $839,285 would be part, in frontage and/or joint site improvements on the Library site. Construction on the frontage improvements occurred in 2021 and 2022 and the construction of the new library began in 2022. In 2015 the General Fund began to make two annual transfers to this fund that were each related to the eventual construction of a new City Hall facility. These transfers ended after 2016: • The first transfer in the amount of $72,500, when added to the City's $434,600 annual lease payment for space in its current space totals $507,100 which was the amount we anticipated our annual bond repayment would be if we were to issue approximately $8,000,000 of limited tax general obligation bonds with a 2% issue cost over 30-years at 4.50%. • The second transfer was our estimate of the annual operating costs of a City Hall facility including utilities, janitorial, grounds maintenance and snow removal, and operating and maintenance supplies. The purpose behind making these transfers beginning in 2015 was to "create" this appropriation capacity within the General Fund. These amounts were transferred out to the General Fund in 2016 and 2017 in order to cover lease payments for the prior City Hall location in years in which the City had both a lease payment and a bond payment for the new City Hall building. Revenues Investment Interest Total revenues Expenditures Transfers out - #312 Payment to Library District Total expenditures Budget Summary 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget $ 16,700 $ 3,679 $ 692 $ 1,300 $ 1,000 16,700 3,679 692 1,300 1,000 18,452 16,700 3,600 0 0 0 0 0 560,000 0 18,452 16,700 3,600 560,000 0 Revenuesover(under)expenditures (1,752) (13,021) (2,908) (558,700) 1,000 Beginning fund balance 857,737 855,985 842,964 840,056 281,356 Ending fund balance $ 855,985 $ 842,964 $ 840,056 $ 281,356 $ 282,356 96 Fund: 311 Pavement Preservation Fund Spokane Valley 2023 Budget This fund was created during the 2011 Budget development process for the purpose of setting money aside for yet to be determined street capital improvement projects. Since inception, the pavement preservation program has been funded through a series of transfers from other City funds as well as grant proceeds. Below is a table summarizing the funding sources for Fund #311, including actuals for 2011 through 2021 and budgeted amounts for 2022 and 2023: 001 General 101 Street O&M Fund 106 123 Street Civic Fac. Wear Fee Replace. 301/302 310 Civic Fac. REET 1&2 Capital Grants Total 1 Actual 2011 584,681 0 0 0 0 500,000 0 1,084,681 2012 2,045,203 0 0 0 0 0 0 2,045,203 2013 855,857 282,000 0 616,284 300,000 0 35,945 2,090,086 2014 888,823 282,000 0 616,284 368,944 0 2,042,665 4,198,716 2015 920,000 206,618 0 616,284 502,098 0 835,224 3,080,224 2016 943,800 67,342 0 559,808 730,572 0 1,654,698 3,956,220 2017 953,200 67,342 0 0 1,320,958 0 89,208 2,430,708 2018 962,700 67,342 1,000,000 0 1,370,658 0 1,422,404 4,823,104 2019 972,300 0 1,608,028 0 1,468,600 0 2,398,330 6,447,258 2020 982,023 0 1,513,532 0 1,545,277 0 98,281 4,139,113 2021 991,843 0 1,537,776 0 1,654,557 0 0 4,184,176 B udaet 2022 1,001,800 0 1,860,519 0 1,829,800 0 1,029,000 5,721,119 2023 1,011,800 0 1,700,000 0 2,075,000 0 1,760,000 6,546,800 13,114,030 972,644 9,219,855 2,408,660 13,166,464 500,000 11,365,755 50,747,408 Beginning in 2013, the City committed to finance pavement preservation at a level equivalent to 6% of General Fund recurring expenditures, which has continued from that year through the 2021 budget development. Because this is a Capital Project Fund whose sole purpose is to provide for Pavement Preservation projects, any money not expended in a given year will remain in the fund and will be available for re -appropriation in subsequent years. The fund balance of Fund #123 was exhausted with the 2016 transfer of $559,808 as a consequence of following this funding strategy. In order to maintain the City's practice of setting aside funds for pavement preservation in an amount equivalent to 6% of General Fund recurring expenditures, the City began to rely more heavily on REET funds. We have determined that the 2023 funding level representing approximately 6% of General Fund recurring expenditures is $3,086,800 and that this level of funding is sustainable through 2026 assuming a General Fund contribution of $1,011,800 and a collective contribution of $2,075,000 from the REET 1 Capital Projects Fund #301 and the REET 2 Capital Projects Fund #302. The City will take advantage of grant programs directed at pavement preservation as they become available. Budget Summary Revenues Transfers in -#001 Transfers in -#106 Transfers in -#301 Transfers in - #302 Investment Interest Grant Proceeds Developer Contributions Total revenues Expenditures Pavement preservation Pre -project GeoTech Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 2019 Actual $ 972,300 1,608,028 734,300 734,300 49,593 2,398,330 1,267,575 2020 Actual $ 982,023 1,513,532 772,639 772,638 10,960 98,281 0 7,764,426 4,150,073 2021 Actual $ 991,843 1,537,776 827,278 827,279 3,448 0 29,011 2022 Budget $ 1,001,800 1,589,519 914,900 914,900 0 1,029,000 0 2023 Budget $ 1,011,800 1,700,000 1,037,500 1,037,500 0 1,760,000 0 4,216,635 5,450,119 6,546,800 7,954,415 2,783,129 4,464,692 5,426,844 7,805,121 22,125 0 0 50,000 50,000 7,976,540 (212,114) 4,637,315 2,783,129 1,366,944 4,425,201 4,464,692 5,476,844 7,855,121 (248,057) (26,725) (1,308,321) 5,792,145 5,544,088 5,517,363 $ 4,425,201 $ 5,792,145 $ 5,544,088 $ 5,517,363 $ 4,209,042 97 Fund: 312 Capital Reserve Fund Spokane Valley 2023 Budget This fund was created in 2013 to be used to account for the accumulation of resources for yet to be determined capital projects. The initial source of funds was a 2013 General Fund transfer of $7,826,207 which was followed by additional transfers from the General Fund from 2014 through 2022 in the amount of $42,509,950. Projects approved by City Council from this fund include in part: • $2,396,813 for construction of various sections of the Appleway Trail. • $1,800,000 to remove and reconstruct Euclid Ave. from Flora to Barker after County installation of sewer. • $1,421,321 towards a Barker Road / BNSF Grade Separation project. • $3,485,417 towards a Pines Road / BNSF Grade Separation project. • $2,567,741 towards Barker Road corridor improvements. • $4,839,710 for park land acquisitions. • $460,715 towards improvements at the Spokane County Library's proposed Balfour site. • $225,000 towards school zone beacons Commitments to future projects include: • $500,000 towards Sullivan Road / BNSF Interchange project. • $3,875,023 towards Balfour Park construction. • $1,750,000 towards the Spokane Valley River Loop Trail. • $1,400,000 towards the replacement of police vehicles. Budget Summary Revenues Transfers in - #001 Transfers in - #309 Transfers in - #310 Transfers in - #313 Grant Proceeds Proceeds from sale of land Investment Interest 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget $ 7,109,300 $ 0 $ 11,126,343 $ 3,593,000 $ 0 O 200,000 0 0 0 18,452 0 3,600 0 0 88,590 16,700 0 0 0 O 0 0 1,000,000 0 O 0 109,403 0 0 225,907 58,188 8,304 10,000 20,000 Total revenues 7,442,249 274,888 11,247,650 4,603,000 20,000 Expenditures Transfers out - #001 - police vehicle replacement 0 0 0 200,000 1,200,000 Transfers out - #001 - City Hall repairs 0 0 0 700,000 0 Transfers out - #001 - sculpture installation 0 0 0 64,000 0 Transfers out - #101 907,544 1,364,706 0 0 0 Transfers out - #303 - Euclid Ave - Flora to Barker 5,111 0 0 0 0 Transfers out - #303 - School Beacons 0 0 0 225,000 0 Transfers out - #303 - Barker Road Corridor 1,718,874 916,837 (87,442) 0 0 Transfers out - #303 - Garland Ave 203,814 0 0 0 0 Transfers out - #303 - Crosswalk lighting on India) 71,486 0 0 0 0 Transfers out - #303 - 8th & Camahan Intersectio) (155) 0 0 0 0 Transfers out - #309 - Appleway Trail 262,599 98,991 (65,815) 0 0 Transfers out - #309 - Balfour Park frontage impra 0 22,048 260,788 0 0 Transfers out - #309 - Balfour Park improvements 0 10,947 305,133 141,189 3,400,000 Transfers out - #309 - Sullivan Park water line 0 0 25,269 65,000 373,900 Transfers out - #309 - Spokane Valley River Loop 0 0 79,136 250,000 750,000 Transfers out - #314 - Pines Grade Separation 0 125,086 (6,684) 178,540 196,394 Transfers out - #314 - Barker Rd Overpass 0 0 438,623 347,998 347,998 Transfers out - #314 - Sullivan Rd Interchange 0 73,615 170,333 256,052 0 Transfers out - #316 - Fairground Building 0 0 0 46,642 0 WSDOT Sullivan Park Property Acquisition 0 0 3,357 759,600 0 Precinct property acquisition 226,700 0 2,230,449 0 0 Park property acquisition 84,380 2,095,710 1,875,881 0 0 Total expenditures 3,480,353 4,707,940 5,229,028 3,234,021 6,268,292 Revenues over (under) expenditures 3,961,896 (4,433,052) 6,018,622 1,368,979 (6,248,292) Beginning fund balance 8,974,920 12,936,816 8,503,764 14,522,386 15,891,365 Ending fund balance $ 12,936,816 $ 8,503,764 $ 14,522,386 $ 15,891,365 $ 9,643,073 98 Fund: 313 City Hall Construction Fund Spokane Valley 2023 Budget This fund was created to account for the architectural and construction costs for a City Hall building. The building was completed in Fall of 2017. Funding for the construction came from a combination of an interfund transfer from the Capital Reserve Fund #312 in the amount of $5,162,764 and bond proceeds in the amount of $7.9 million. Land for the building site was acquired in 2015 through a purchase in the Civic Facilities Fund #310. Budget Summary Revenues Investment Interest Total revenues Expenditures Capital Outlay - City Hall Services & Charges Transfers out - #312 Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 2019 Actual 2020 Actual 2021 Actual $ 953 $ 0 $ 953 0 2022 Budget 0 $ 0 2023 Budget 0 $ 0 0 0 O 0 0 0 0 O 0 0 0 0 88,589 0 0 0 0 88,589 0 0 0 0 (87,636) 0 87,636 0 $ 0 $ 0 $ 0 0 0 $ 0 0 0 $ 0 0 0 Fund: 314 Railroad Grade Separation Projects Fund Spokane Valley 2023 Budget This fund was created to account for the design and construction costs of various railroad grade separation projects that are included in the Bridging the Valley concept. Due to the anticipated size, scope, and duration of these projects, managing them in a separate fund allows for the necessary monitoring without being obscured by the variety and quantity of the other projects in the Street Capital Projects Fund #303 as well as keeping these projects from skewing the average volume of activity in Fund #303. Revenues for this fund consist of grant proceeds and transfers in from other City funds, such as the General Fund #001, the REET 1 Capital Project Fund #301 and the Capital Reserve Fund #312. Expenditures in the years of 2022 and 2023 are related to design and right of way costs for the Pines Road Underpass project and the right of way and construction costs for the Barker Road Overpass project. Design work is also beginning for the Sullivan Road Interchange. Revenues Grant Proceeds Investment Interest Developer Contributions Rental Income Transfers in - #301 Transfers in - #302 Transfers in - #312 Total revenues Budget Summary 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget $ 1,447,398 $ 3,394,512 $ 280,718 $ 1,803,214 $ 2,827,086 15,883 411 426 0 0 O 0 51,403 187,511 187,511 O 0 17,793 0 0 104,918 1,335,879 0 3,322 3,655 0 0 660,516 0 135,000 0 198,701 602,272 782,590 544,392 1,568,199 4,929,503 1,613,128 2,776,637 3,697,644 Expenditures Barker BNSF Grade Separation 1,552,316 3,792,655 1,150,542 750,000 750,000 Pines Rd Underpass 43,717 1,278,344 495,989 2,000,000 2,200,000 Sullivan Rd Interchange 0 73,615 170,333 256,052 1,000,000 Total expenditures 1,596,033 5,144,614 1,816,864 3,006,052 3,950,000 Revenues over (under) expenditures (27,834) (215,111) (203,736) (229,415) (252,356) Beginning fund balance 1,036,473 1,008,639 793,528 589,792 360,377 Ending fund balance $ 1,008,639 $ 793,528 $ 589,792 $ 360,377 $ 108,021 99 Fund: 315 Transportation Impact Fees Fund Spokane Valley 2023 Budget Beginning in 2021, the City began collecting transportation impact fees allowed pursuant to RCW 82.02.050-82.02.110 and SVMC 22.100. These are fees specifically allowed to address impacts from new development and they may be imposed on all developments within a designated area. The City has performed several studies to determine the impact areas on which the fees are being imposed. All fees collected must be applied to transportation system improvements identified in the corresponding study. Revenues Transportation Impact Fees Investment Earnings Total revenues Expenditures Transfers out - #303 Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2019 Actual 2020 Actual 0 $ 0 0 2021 Actual 2022 Budget 2023 Budget 0 $ 294,477 $ 200,000 $ 200,000 0 130 0 0 0 294,607 200,000 200,000 0 0 0 41,551 108,449 0 0 0 41,551 108,449 0 0 0 $ 0 294,607 158,449 91,551 0 0 294,607 453,056 0 $ 294,607 $ 453,056 $ 544,607 Fund: 316 Economic Development Capital Projects Fund Spokane Valley 2023 Budget In 2015, the City contracted with Community Attributes Inc. to develop a Retail Improvement Strategy and Action Plan. This plan led to another study with Community Attributes in 2016 to further explore tourism as an economic driver. The resulting 2016 Tourism Plan identified nine projects, including an expanded mixed -use facility around the Fairground and Avista Stadium, for future development. These projects would likely boost tourism and help anchor the City's leisure and retail community. Over the next several years, the City continued more in-depth analysis of some of the projects identified in the Tourism Plan and moved forward on several smaller projects. In 2020, the City began discussions with Spokane County regarding the concept of expanding the Expo Center to create additional space and versatility to attract and support multiple conferences and special events. The new Expo Center at the County Fairgrounds was estimated to cost $10 million; however, after doing some preliminary design work, the cost was estimated to be much greater than that amount. As such, the project has been put on hold and funding has been reallocated. The 2022 budget reflects actual costs incurred for preliminary design. Revenues Transfers in - #312 Total revenues Expenditures Fairgrounds Building Total expenditures Budget Summary 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget 0 $ 0 $ 3,358 $ 46,642 $ 0 0 3,358 46,642 0 0 0 0 3,358 46,642 0 0 0 3,358 46,642 0 Revenues over (under) expenditures 0 0 0 0 0 Beginning fund balance 0 0 0 0 0 Ending fund balance $ 0 $ 0 $ 0 $ 0 $ 0 100 Fund: 402 Stormwater Management Fund Spokane Valley 2023 Budget The purpose of the Stormwater Management Fund is to account for the funds related to the cleaning, maintenance, and improvement of the City's storm drainage system. The revenue for this fund originates from a stormwater fee collected by Spokane County on behalf of the City. The annual fee is $21 for each single family unit, and for other property types a fee of $21 per each 3,160 square feet of parcel impervious surfacing is collected. Accomplishments for 2022 • Continued the evaluation efforts for the Glenrose and Central Floodplain mapping for FEMA. • Continued collaboration efforts with local, State, and Federal stormwater regulatory bodies. • Continue the inventory and mapping of all City stormwater facilities. • Continue on -going stormwater maintenance and repairs utilizing in-house and contracted services. • Integrated stormwater facility improvements with the City's various capital projects. • Finalized the development of a Comprehensive Stormwater Management Plan for the City. • Finalized and adopted a Stormwater Utility Rate Study. Goals for 2023 • Continue the evaluation efforts for the Glenrose and Central Floodplain mapping for FEMA. • Continue collaboration efforts with local, State, and Federal stormwater regulatory bodies. • Continue the inventory and mapping of all City stormwater facilities. • Continue on -going stormwater maintenance and repairs utilizing in-house and contracted services. • Implement stormwater system improvements, integrating with other capital projects for efficiency. • Adopt the 2022 Comprehensive Stormwater Management Plan for the City. • Work with other departments in developing a city-wide, comprehensive Asset Management Program, which will include stormwater facilities. Personnel - FTE Equivalents Engineer Engineering Technician I Engineering Technician 11 Engineering Manager - Utility Communication & Marketing Officer Stormwater Forman Assistant Engineer Mechanic Maintenance/Construction Inspector Senior Planning Grants Engineer GIS Analyst Budget Summary 2019 Actual 1.0 0.0 1.0 0.0 0.0 0.0 0.5 0.0 1.15 0.25 0.00 3.90 2020 Actual 1.0 0.0 1.0 0.0 0.0 0.0 0.5 0.0 1.15 0.25 0.00 3.90 2021 Actual 1.0 0.5 1.0 0.0 0.0 0.9 0.0 0.0 0.25 0.25 0.23 4.13 2022 Budget 1.0 0.5 1.0 0.0 0.0 0.9 0.0 0.25 0.0 0.25 0.23 4.13 2023 Budget 1.0 0.5 1.0 0.5 0.23 0.9 0.0 0.25 0.0 0.0 0.0 4.38 Interns 2.0 2.0 2.0 2.0 2.0 (continued to next page) 101 Fund: 402 Stormwater Management Fund Spokane Valley 2023 Budget (continued from previous page) Recurring Activity Revenues Stormwater Management fees Investment Interest Miscellaneous & Grants Proceeds Total revenues Budget Summary 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget $ 1,936,362 $ 1,910,349 $ 2,026,140 $ 1,910,000 $ 1,951,000 48,642 10,244 2,134 2,000 2,000 58,746 482 0 0 0 2,043,750 1,921,075 2,028,274 1,912,000 1,953,000 Expenditures Wages, Payroll Taxes & Benefits 436,421 412,173 331,944 560,631 635,392 Supplies 16,956 49,228 14,922 18,150 20,800 Services & Charges 1,135,846 1,180,534 1,153,820 1,298,395 1,449,742 Intergovernmental Services 37,983 40,452 42,222 45,000 48,000 Interfund vehicle lease - #501 0 14,000 6,750 6,750 6,750 Total expenditures 1,627,206 1,696,387 1,549,658 1,928,926 2,160,684 Recurring revenues over (under) Recurring Expenditures 416,544 224,688 478,616 (16,926) (207,684) Nonrecurring Activity Revenues Grant Proceeds 106,000 304 95,000 0 0 Total Nonrecurring revenues 106,000 304 95,000 0 0 Expenditures Capital - Various Projects 423,585 227,770 383,412 315,000 200,000 Stormwater Comprehensive Plan 0 0 0 300,000 50,000 Watershed studies 48,576 48,336 37,242 100,000 100,000 Generator for Maintenance Shop 0 0 0 50,000 0 Total Nonrecurring expenditures 472,161 276,106 420,654 765,000 350,000 Nonrecurring revenues over (under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning working capital Ending working capital (366,161) (275,802) (325,654) 50,383 (51,114) 152,962 2,216,210 2,180,773 2,159,796 (765,000) (350,000) (781,926) (557,684) 2,401,719 1,619,793 $ 2,266,593 $ 2,129,659 $ 2,312,758 $ 1,619,793 $ 1,062,109 102 Fund: 403 Aquifer Protection Area Fund Spokane Valley 2023 Budget In 1985 voters of Spokane County approved a ballot proposition to create the Spokane Aquifer Protection Area (APA) as well as corresponding aquifer protection area fees with both sunsetting December 31, 2005. Boundaries of the APA included portions of unincorporated areas (including what is now Spokane Valley) and the cities of Liberty Lake, Millwood and Spokane. In 2004 the City of Spokane Valley approved a resolution authorizing the inclusion of its municipal boundaries within the APA. The APA program was subsequently reauthorized through 2025 with voter approval. All fees are collected by Spokane County and include: • An annual fee of $15 per household for the withdrawal of water from properties within the APA. • An annual fee of $15 per household for on -site sewage disposal within the APA. • For commercial properties an annual fee ranging from $15 to $960 depending upon water meter size. In 2004 the City of Spokane Valley (City) entered into an interlocal agreement with Spokane County (County) that authorized the County to collect and retain APA fees through 2010 for a variety of projects including: • up to $100,000 annually through 2010 to the Spokane Regional Health District to provide for data base management related to monitoring of septic tanks and their potential impact on water quality in the Spokane Valley Rathdrum Prairie Aquifer. • a septic tank elimination program (STEP) designed to replace septic tanks with sanitary sewer systems. In the 2004 interlocal agreement the City and County also agreed that for the years 2011 through 2025 the APA fees remaining after the payment of reasonable administration and billing fees incurred by the County would be distributed annually between the County, City and City of Spokane on a proportional basis relative to the amount generated in unincorporated areas, the City and City of Spokane. The fees collected on the City's behalf by Spokane County are expended entirely on stormwater related projects that are designed to protect the aquifer. These fees plus grant monies received from a number of granting agencies finance a variety of capital projects. Revenues Spokane County Grant Proceeds Investment Interest Transfer in - #302 Miscellaneous Total Revenues Budget Summary 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget $ 469,429 $ 426,234 $ 522,357 $ 460,000 $ 460,000 101,715 60,996 1,434,700 1,151,247 397,500 37,329 9,135 1,220 1,900 1,900 O 0 14,926 0 0 O 0 60,801 0 0 608,473 496,365 2,034,004 1,613,147 859,400 Expenditures Capital - Various projects 329,829 494,300 2,989,076 685,972 1,421,100 Effectiveness study 0 0 45,454 55,000 55,000 Total Expenditures 329,829 494,300 3,034,530 740,972 1,476,100 Revenues over (under) expenditures 278,644 2,065 (1,000,526) 872,175 (616,700) Beginning working capital 1,840,005 2,118,299 2,120,365 1,119,839 1,992,014 Ending working capital $ 2,118,649 $ 2,120,364 $ 1,119,839 $ 1,992,014 $ 1,375,314 103 Fund: 501 Equipment Rental & Replacement Fund Spokane Valley 2023 Budget The Equipment Rental & Replacement Fund (ER&R) is an Internal Service Fund that is designed to provide the funds necessary to purchase new vehicles and equipment at predetermined life cycles. This fund operates by charging each City department a monthly rental rate for the vehicles they use. The fee is based upon the estimated useful life of the vehicle and its replacement cost. The theory behind this program is that it allows City departments to budget vehicle replacement costs as a reoccurring expense over an extended period of time rather than as an intermittent capital expense that may be difficult to afford in any single year. In the event a City department requires an additional vehicle that actually adds to the fleet rather than simply replaces an existing vehicle, then that department must budget for the initial purchase price and transfer the necessary funds to the ER&R Fund to make the acquisition. In subsequent years the department will then begin paying a replacement fee spread out over the estimated useful life of the new vehicle. Beginning in 2017 a CenterPlace Kitchen Reserve was established through a transfer in from the General Fund in the amount of $36,600 per year for 5 years to build a total reserve of $183,000, which is the estimated replacement cost of the significant kitchen appliances and equipment at CenterPlace. Snow Plow Replacement Program The snow plow fleet currently consists of nine plow trucks. Six of the trucks are equipped with sanders and three of the trucks are equipped with 1,000-gallon tanks for placement of liquid deicer. Over the past five years the City has continued to improve the snow removal operations and has updated the snow plan accordingly. These improvements in snow operations have dictated that operating nine plows is a very efficient way to remove snow from the arterial and hillside roadways. Operating nine plows allows the performance of a full city arterial and designated hillsides plow in approximately 12 hours. In the future new plows will be purchased to replace the aging fleet as noted below and older plows will serve as backups and eventually be retired from the fleet beginning in 2022. The recommended snow plow fleet consists of eleven plows with two serving as backup plows. The two backup plows ensure that arterial roadways and hillside priority roadways can be cleared of snow per the snow plan. Having backup plows provides the City with additional plows that can be deployed in case of a mechanical breakdown or an accident during a winter storm event. Snow Plow Fleet Truck # Model Year YRAcquired Age at Retirement Replacement Yr Notes 207 1997 2009 25 2022 206 1996 2009 29 2025 204 1995 2009 33 2028 203 1995 2009 36 2031 Existing Fleet 205 1996 2009 38 2034 (11) Snow Plows 208 1997 2009 40 2037 209 1998 2011 42 2040 211 2000 2012 43 2043 210 2010 2011 36 2046 218 2016 2016 33 2049 219 2020 2020 32 2052 2022 2022 33 2055 207 is retired 2025 2025 33 2058 206 is retired 2028 2028 33 2061 204 is retired 2031 2031 33 2064 203 is retired 2034 2034 33 2067 205 is retired 2037 2037 33 2070 208 is retired 2040 2040 33 2073 209 is retired 2043 2043 33 2076 211 is retired (continued to next page) 104 Fund: 501 Equipment Rental & Replacement Fund Spokane Valley 2023 Budget (continued from previous page) Budget Summary 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget Revenues Vehicle rentals-#001 $ 30,000 $ 28,000 $ 31,300 $ 31,300 $ 52,100 Vehicle rentals - #101 21,250 14,500 10,250 10,250 27,750 Vehicle rentals - #101 (plow replace.) 77,929 48,500 60,500 275,000 275,000 Vehicle rentals - #402 12,750 14,000 6,750 6,750 6,750 Transfers in - #001 (CenterPlace kitchen reserve) 36,600 36,600 36,600 0 0 Transfers in - #001 (Code Enforcement Vehicle) 0 27,472 0 40,000 0 Transfers in - #001 (Additional dump bed truck) 0 0 0 80,000 58,000 Investment Interest 26,715 6,074 1,147 1,200 2,000 Total Revenues 205,244 175,146 146,547 444,500 421,600 Expenditures Wages, Payroll Taxes & Benefits 0 0 0 0 0 Small tools & minor equipment 122 0 275 10,000 10,000 Vehicle Purchase 0 27,472 108,762 262,500 238,000 Snow plow purchase 0 255,806 0 250,000 275,000 Depreciation Expense -Machinery & Equipment 0 0 0 0 0 Total Expenditures 122 283,278 109,037 522,500 523,000 Revenues over (under) expenditures Beginning working capital Ending working capital 205,122 (108,132) 37,510 (78,000) (101,400) 1,290,971 1,496,093 1,387,962 1,425,472 1,347,472 $ 1,496,093 $ 1,387,962 $ 1,425,472 $ 1,347,472 $ 1,246,072 Fund: 502 Risk Management Fund Spokane Valley 2023 Budget The City of Spokane Valley is exposed to risks of loss related to a number of sources including tort; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; natural disasters; and unemployment claims filed by former employees through the State of Washington. The Risk Management Fund was established to account for all such related revenues and expenses. Revenues for this fund are comprised almost entirely from an annual transfer of money from the General Fund and the single largest expense is typically the insurance premium the City pays to our insurance provider, the Washington Cities Insurance Authority (WCIA). Budget Summary Revenues Transfers in -#001 Investment Interest Total Revenues Expenditures Auto & Property insurance Unemployment Claims Total Expenditures 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget $ 390,000 $ 410,000 $ 425,000 $ 450,000 $ 600,000 2,124 248 117 0 0 392,124 410,248 425,117 450,000 600,000 348,794 337,987 365,384 450,000 600,000 31,104 7,781 7,397 0 0 379,898 345,768 372,781 450,000 600,000 Revenues over (under) expenditures 12,226 64,480 52,336 0 0 Beginning working capital 263,778 276,004 340,484 392,820 392,820 Ending working capital $ 276,004 $ 340,484 $ 392,820 $ 392,820 $ 392,820 105 Fund: 632 Passthrough Fees & Taxes Fund Spokane Valley 2023 Budget This fund was created during the 2022 Budget development process to account for State assessed District Court fees collected by Spokane County and remitted to the City as well as passthrough tax revenues such as leasehold excise and sales taxes. The City then remits the funds to the State Treasurer and County Prosecutor. These are fuduciary activities according to GASB accounting pronouncements. Budget Summary 2019 Actual Revenues Fees & Taxes collected for other govemments $ Total Revenues 2020 Actual 2021 Actual 2022 Budget 2023 Budget 0 $ 372,072 $ 589,853 $ 591,000 $ 591,000 0 372,072 589,853 591,000 591,000 Expenditures Fees & Taxes remitted to other governments 0 371,759 590,166 591,000 591,000 Total Expenditures 0 371,759 590,166 591,000 591,000 Revenues over (under) expenditures 0 313 (313) 0 0 Beginning working capital 0 0 313 0 0 Ending working capital $ 0 $ 313 $ 0 $ 0 $ 0 106 CITY OF SPOKANE VALLEY, WA Capital Expenditures for 2023 SOURCE OF FUNDS #001 101 #106 #107 #301 #302 #309 #311 #312 #314 #315 #402 #403 #501 2023 REET 1 REET 2 Park Aquifer Equipment Expenditure Street Solid Capital Capital Capital Pavement Capital Grade Transportation Stormwater Protection Rental & Developer Capital Outlay Description Budget General O&M Waste PEG Projects Projects Projects Preservation Reserve Separation Impact Fees Management Area Replacement Grants Contributions #001 General Fund 181,000 181,000 - IT capital replacements - Office furniture for Paralegal 8,500 8,500 - Precinct security installation 20,000 20,000 - Police Vehicles 1,200,000 1,200,000 - Finacial software capital costs 500,000 500,000 Subtotal 2,009,500 709,500 I I 0 I 0 I 0 I 0 I 0 I 0 I 1,300,000 I 0 I 0 I 0 I 0 I 0 I 0 I 0 #101 Street Fund 40,000 40,000 - Streetlight replacement program - Signal maintenance equipment 40,000 40,000 Subtotal 80,000 0I 80,000 I 0I 0I 0I 0I 0I 0I 0I 0I 0I 0I 0I 0I 0I 0 #107 PEG Fund 33,500 33,500 - PEG Capital outlay Subtotal 33,500 0I 0I 0I 33,500 I 0I 0I 0I 0I 0I 0I 0I 0I 0I 0I 0I 0 #303 Street Capital Projects Fund 19,766 19,740 26 205 Sprague/Barker Intersection Improvement 300 Pines and Mission Intersection Improvement 1,294,831 59,364 1,233,878 1,589 313 Barker Road/Union Pacific Crossing 1,044,000 307,371 108,449 628,180 320 Sullivan Preservation: Sprague-8th 2,070,462 2,070,462 321 Argonne Corridor Imprv- North of Knox 10,000 10,000 326 2020 Citywide Retroreflective Post Plates 89,502 89,502 327 Sprague Storrnwater & Crossing Project 1,557,410 90,396 1,467,014 329 Barker Road Imp- City Limits to Appleway 750,000 31,250 648,750 70,000 332 NE Industrial Area- Sewer Extension 25,000 25,000 340 8th Ave Sidewalk (Coleman to Park) 401,011 160,349 240,662 344 Park Rd Sidewalk- Broadway to cataldo 338,862 16,577 322,285 345 Park Rd Sidewalk- Nora to Baldwin 311,600 60,000 251,600 346 Bowdish Sidewalk 12th to 22nd 244,683 28,380 216,303 Contingency 1,000,000 100,000 100,000 800,000 Subtotal 9,157,127 0 1 0 1 0 1 0 1 385,967 1 602,720 1 0 1 0 1 0 1 0 1 108,449 1 0 1 0 1 0 1 7,988,376 1 71,615 #309 Parks Capital Projects Fund 3,400,000 3,400,000 316 Balfour Park Improvements - ph.1 328 Sullivan Park water line 500,000 500,000 338 Spokane River Loop Trail 750,000 750,000 Parking & Trail Design 136,900 136,900 CenterPlace West Lawn Shade Canopy for Stage 23,100 23,100 Subtotal 4,810,000 160,000 I 0 I 0 I 0 I 0 I 0 I 0 I 0 I 4,650,000 I 0 I 0 I 0 I 0 I 0 I 0 I 0 #311 Pavement Preservation Fund 7,805,121 1,011,800 1,700,000 1,037,500 1,037,500 1,258,321 1,760,000 - Pavement preservation Subtotal 7,805,121 1,011,800 I 0 I 1,700,000 I 0 I 1,037,500 I 1,037,500 I 0 I 1,258,321 I 0 I 0 I 0 I 0 I 0 I 0 I 1,760,000 I 0 #314 Grade Separation Fund 750,000 347,998 214,491 187,511 143 Barker BNSF Grade Separation 223 Pines Rd Underpass © BNSF & Trentu 2,200,000 3,655 196,394 252,356 1,747,595 311 Sullivan Rd Interchange © Trent 1,000,000 135,000 865,000 3,950,000 0 I 0 I 0 I 0 I 3,655 I 135,000 I 0 I 0 I 544,392 I 252,356 I 0 I 0 I 0 I 0 I 2,827,086 I 187,511 #402 Stormwater Management Fund 200,000 200,000 - Capital- various projects Subtotal 200,000 0I 0I 0I 0I 0I 0I 0I 0I 0I 0I 0I 200,000 I 0I 0I 0I 0 #403 Aquifer Protection Area Fund 1,421,100 1,023,600 397,500 - Capital- various projects Subtotal 1,421,100 0I 0I 0I 0I 0I 0I 0I 0I 0I 0I 0I 0I 1,023,600 I 0I 397,500 I 0 #501 Equipment Rental and Replacement Fund 238,000 58,000 180,000 - Vehicle purchase - Snow plow purchase 275,000 275,000 Subtotal 513,000 0I 58,000 I 0I 0I 0I 0I 0I 0I 0I 0I 0I 0I 0I 455,000 I 0I 0 Total Capital Expenditures and Related Financing 29,979,348 1,881,300 138,000 1,700,000 33,500 1,427,122 1,775,220 0 1,258,321 6,494,392 1 Contingency amount is to cover unforseen overruns, costs related to projects that were expected to complete in 2021 and the costs of projects that have not yet had funding sources identified. 2 Use of Fund Balance for CIP 0223-Pines Rd Underpass © BNSF & Trent is a portion of the $1,200,000 transferred from the General Fund in 2017. - Dollar figures in Italicized Bold font are paid from a combination of existing fund balance and fund revenue that is not attributable to a single project. 252,356 108,449 200,000 1,023,600 455,000 12,972,962 259,126 107 #001 - General Fund City Manager / City Clerk City Attorney Public Safety Deputy City Manager Finance Human Resources Information Technology Public Works Facilities CPW - Administration CPW - Engineering CPW - Building CPW - Planning Economic Development CED - Administration CED - Economic Development CED - Development Services CED - Engineering CED - Planning CED - Building Parks & Rec - Admin Parks & Rec - Recreation Parks & Rec - Senior Center Parks & Rec - CenterPlace Total General Fund P:\Finance\2023 Budget\Budget Book\Budget Book 2023 as of 10 25 2022 CITY OF SPOKANE VALLEY, WA Full Time Equivalent Employees Adopted 2013 I 2014 I 2015 I 2016 I 2017 I 2018 I 2019 I 2020 I 2021 Amended 2022 Proposed 2023 (1) 5 5 5 5 5 3 3 3 3 3 0 0 0 0 0 6 6 6 6 6 10.75 11.75 11.75 11.75 11.75 2 2 2 2 2 0 0 0 0 0 7 7.375 7.375 7.375 6.375 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 2 2 2 1 0 0 2.5 2.65 4 0 0 11 11 10 8 7 0 0 0 8 8 0 0 0 11.5 12.5 14 14 15 2 2 2 2 2 1 1 1 1 1 1 1 1 1 1 5 5 5 5 5 Difference from 2022 to 2023 + (-) (2) (3) 7 6.5 7.5 7.5 5.5 5.5 0.000 3.5 3.5 4 4 4 5 1.000 (4) 0 0.12 0.12 0.12 0.36 0.36 0.000 3 1 1 1 3 3 0.000 11.75 11.75 11.75 11.75 9.75 9.75 0.000 2 2 2 2 2 2 0.000 0 0 0 0 3 3 0.000 0 0 0 0 0 0 0.000 1 0.88 0.88 1.88 2.8 2.8 0.000 0 0 0 0 2 2 0.000 12.5 13.275 13.025 14.025 13.825 13.825 0.000 18 20 21 20 15 15 0.000 0 0 0 0 5 5 0.000 6.375 6 6 5.77 6.77 6.77 0.000 0 0 0 0 0 0 0.000 0 0 0 0 0 0 0.000 0 0 0 0 0 0 0.000 0 0 0 0 0 0 0.000 0 0 0 0 0 0 0.000 0 0 0 0 0 0 0.000 2 2 2 2 2 2 0.000 1 1 1.6 1.6 1.6 1.6 0.000 1 1 0.4 0.4 0.4 0.4 0.000 5 5 5 5 4.84 4.84 0.000 72.25 73.625 73.625 73.775 74.125 74.125 74.025 76.275 77.045 81.845 82.845 1.000 #101 - Street Fund 5 5.375 5.725 5.725 5.725 5.725 7.725 7.475 7.475 7.475 8.475 1.000 (4) #303 - Street Capital Project Fund 3.5 3.5 3.5 3.5 3.5 5 8.1 7.6 7.6 9.8 9.8 0.000 #402 - Stormwater Fund 4.5 4.75 4.4 4.4 4.4 4.4 3.9 3.9 4.13 4.13 4.13 0.000 Total FTEs 85.25 87.25 87.25 87.4 87.75 89.25 93.75 95.25 96.25 103.25 105.25 2.000 (1) FTEs for 2017 reflect the reorganization that was effective in April 2017. The original 2017 Budget had FTEs of 88.4. (2) FTEs for 2018 reflect the budget amendment approved on May 29, 2018. (3) The 2022 Budget was amended to to reflect the City's reorganization, which added 1 FTE as the Community and Public Works Director and 1 FTE for a Custodian. (4) Proposed 2023 includes a new Paralegal position in City Attorney and a new Traffic Signal Technician in #101 - Street Fund. 108 Custodian Office Assistant I Permit Specialist Office Assistant II Maintenance Worker II Maintenance Worker I Recreation Specialist Paralegal Accounting Technician Administrative Assistant Permit Facilitator Help Desk Technician Maintenance Lead Senior Center Specialist Planning Technician Human Resources Technician Building Inspector I Executive Assistant Deputy City Clerk Customer Relations/Facilities Coordinator Maintenance/Construction Inspector Recreation Coordinator Senior Permit Specialist Code Enforcement Officer Plans Examiner Engineering Technician I Planner Building Inspector II Human Resource Analyst CenterPlace Coordinator Signal Technician Mechanic Maintenance/Construction Foreman GIS Analyst Public Information Officer Administrative Analyst Economic Development Project Specialist Senior Plans Examiner Engineering Technician II Communications and Marketing Officer Assistant Engineer IT Specialist Code Enforcement Supervisor Associate Planner Project Manager CAD Manager Accountant/Budget Analyst Housing and Homeless Services Coordinator Development Services Coordinator Database Administrator Engineer Senior Planner Deputy City Attorney City Clerk IT Manager Legislative Coordinator Assistant Building Official Senior Administrative Analyst Public Works Superintendent Accounting Manager Planning Manager Senior Engineer Building Official Engineering Manager Human Resources Director Senior Deputy City Attorney City Engineer Economic Development Director Community & Public Works Director Parks, Recreation, and Facilities Director City Attorney Finance Director City Manager Deputy City Manager Position Title D O Q j — N N N N N N N N W W W W W W W W A A A A A A A A A A Cn Cn Cn Cn Cn Cn Cn Cn Cn Cn Cn Cn CO CO CO CO CO m m m m CO CO v --I --I --I --I W CO CO 0c0 _. N CO 0 N N 0 0 N N 0 N) —, N N N 0 a M 3,370.14 - 5,000.91 3,033.50 - 5,000.91 3,744.85 - 5,557.87 3,370.14 - 5,557.87 4,162.22 - 6,175.11 3,744.85 - 5,557.87 A A CO CO N N N N N N CD m v v Cn Cn A A CO CO N N N N N N m m v v Cn Cn A A CO CO N N N N N N m m v v Cn Cn 4,623.00 - 6,861.41 4,162.22 - 6,175.11 4,623.00 - 6,861.41 4,623.00 - 6,861.41 4,623.00 - 6,861.41 4,623.00 - 6,861.41 4,623.00 - 6,861.41 4,623.00 - 6,861.41 5,137.08 - 7,624.08 4,623.00 - 6,861.41 5,137.08 - 7,624.08 5,137.08 - 7,624.08 5,137.08 - 7,624.08 5,137.08 - 7,624.08 5,137.08 - 7,624.08 5,137.08 - 7,624.08 5,137.08 - 7,624.08 5,137.08 - 7,624.08 5,707.52 8,470.55 5,137.08 - 7,624.08 5,707.52 - 8,470.55 5,707.52 8,470.55 5,707.52 - 8,470.55 5,707.52 - 8,470.55 5,707.52 - 8,470.55 5,707.52 - 8,470.55 5,707.52 - 8,470.55 5,707.52 - 8,470.55 5,707.52 - 8,470.55 5,707.52 - 8,470.55 6,340.81 - 9,411.07 5,707.52 - 8,470.55 6,340.81 - 9,411.07 6,340.81 - 9,411.07 6,340.81 - 9,411.07 6,340.81 - 9,411.07 6,340.81 - 9,411.07 6,340.81 - 9,411.07 6,340.81 - 9,411.07 6,340.81 - 9,411.07 6,340.81 - 9,411.07 6,340.81 - 9,411.07 7,046.06 - 10,457.42 7,046.06 - 10,457.42 7,046.06 - 10,457.42 7,046.06 - 10,457.42 7,829.40 - 11,619.83 7,046.06 - 10,457.42 7,829.40 - 11,619.83 7,829.40 - 11,619.83 8,698.21 - 12,911.56 8,698.21 - 12,911.56 9,664.85 - 14,346.02 8,698.21 - 12,911.56 9,664.85 - 14,346.02 9,664.85 - 14,346.02 10,738.86 - 15,938.85 9,664.85 - 14,346.02 10,738.86 - 15,938.85 10,738.86 - 15,938.85 Unclassified 11,920.14 - 17,709.69 2023 Range m v O m m O • D co -• 0 — N O g z _Q o x D al al -1 Q O z CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 25, 2022 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Council Awards of Outside Agency Funding Requests for the 2023 Budget. GOVERNING LEGISLATION: This is a component of the annual budget development process. PREVIOUS COUNCIL ACTION TAKEN: No previous action has been taken. Council heard presentations from applicants at the September 20, 2022 meeting. BACKGROUND: Since its incorporation in 2003, the City has provided partial funding for local economic development and social service agencies. Through this process, the City is contracting for services that it might otherwise provide. These services include economic development and support of the poor and infirm (as allowed by the Washington State Constitution Article 8, Section 7). This partial funding of outside agencies is again up for consideration in the 2023 Budget development process. Currently included in the 2023 Budget is $244,000 for this purpose; however, $43,000 of this amount has been committed for a direct contract with Greater Spokane Incorporated, and $19,000 has been committed for a direct contract with the Greater Spokane Valley Chamber of Commerce. This leaves $182,000 available for Council to award this evening. On September 20th Council heard 5-minute presentations from those agencies requesting funding (see below), and based upon those written requests, presentations and ensuing questions, individual Councilmembers submitted to the Finance Department their recommendations for agency funding (detailed on the attached sheet). Page 1 of 3 OUTSIDE AGENCY PRESENTATIONS Economic Development and Social Services September 20, 2022 Requested 1 Be Balanced 30,000 2 Beyond Pink Spokane 25,000 3 Elevations Childrens Therapy 15,000 4 Filipino -American Northwest Association 20,893 5 Greater Spokane County Meals on Wheels 23,010 6 Idaho Central Spokane Valley Performing Arts Center 20,000 7 Inland Chess Academy 2,200 8 JAKT 42,450 9 Junior Achievement of Washington 13,563 10 My Turn Theatre 10,000 11 NAOMI 15,000 12 Northwest Winterfest 15,000 13 Spokane Valley Arts Council 60,900 14 Spokane Valley Heritage Museum 18,650 15 Spokane Valley HUB 5,000 16 Spokane Valley Partners 91,000 17 Spokane Valley Summer Theatre 20,000 18 Teen & Kid Closet 10,000 19 Transitions 40,000 20 Valleyfest 70,000 21 Widows Might 30,000 22 YMCA of the Inland Northwest 25,000 $602,666 OPTIONS: We plan to employ essentially the same methodology to make awards as was used during the award processes for the years of 2013 through 2022. This process includes the following steps: 1. After agencies interested in receiving City funds for either social service or economic development purposes had submitted written application materials seeking funding assistance, each agency was given the opportunity to make a verbal presentation to the City Council. 2. Council members delivered their recommendations to the Finance Director for how much funding assistance should be provided to each agency. The total of the award amounts recommended by each Councilmember should equal no more than the amount of money included in the budget. 3. The Finance Director then prepared a summary of Councilmember recommendations that included both the number of Council votes received for each agency and the average of all the award recommendations. Page 2 of 3 4. Agencies that received four or more Council votes will be awarded the average of the Council recommendations. 5. Agencies that received fewer than four votes will not be considered for funding. 6. Any Council awards recommended to agencies that receive three or fewer Council votes will be added together and distributed evenly among those agencies that received seven Council votes. The distribution will be a simple arithmetic average of the total amount remaining to be awarded, divided by the number of agencies receiving seven votes. 7. In no event will any agency receive an allocation greater than their initial request. If the distribution referenced in #6 above were to cause an agency to receive an allocation greater than their initial request, that portion that would be greater than the request shall be divided equally among the other agencies receiving seven Council votes. 8. If the distribution process in steps #6 and #7 above causes all of the seven vote agencies to exceed their requests, then any remainder shall be divided equally among the other agencies receiving five and six Council votes. RECOMMENDED ACTION OR MOTION: Based upon a written recommendation received from each Councilmember, staff prepared the attached summary to support the following proposed motion: I move to award 2023 Outside Agency funding as follows: Elevations Childrens Therapy - $11,041; Greater Spokane County Meals on Wheels - $21,185; Inland Chess Academy - $1,457; JAKT - $10,714; Junior Achievement of Washington - $4,143; My Turn Theatre - $4,286; Spokane Valley Arts Council - $17,326; Spokane Valley Heritage Museum - $16,469; Spokane Valley HUB - $4,286; Spokane Valley Partners - $46,155; Spokane Valley Summer Theatre - $10,326; Teen & Kid Closet - $10,000; Transitions - $8,571; and Widows Might - $16,041; BUDGET/FINANCIAL IMPACTS: $182,000 is included in the 2023 Budget for this purpose. STAFF CONTACT: Daniel Domrese, Accounting Manager ATTACHMENTS: • Spreadsheet reflecting a summary of Councilmember recommendations for outside agency funding. Page 3 of 3 CITY OF SPOKANE VALLEY, WA 2023 Budget Summary of Outside Agency Allocations Recommended by City Council Councilmember Recommendations Higgins I Peetz I Woodard I Wick I Haley I Hattenburg I Padden 1 Be Balanced 2,000 2 Beyond Pink Spokane - 1,000 3 Elevations Childrens Therapy 10,000 6,000 4 Filipino -American Northwest Association - 5,000 5 Greater Spokane County Meals on Wheels 12,000 30,000 6 Idaho Central Spokane Valley Performing Arts Center - - 7 Inland Chess Academy 2,000 - 8 JAKT - 15,000 9 Junior Achievement of Washington 7,000 - 10 My Turn Theatre 5,000 2,000 11 NAOMI - - 12 Northwest Winterfest - 10,000 13 Spokane Valley Arts Council 25,000 5,000 14 Spokane Valley Heritage Museum 18,000 10,000 15 Spokane Valley HUB 5,000 5,000 16 Spokane Valley Partners 45,000 40,000 17 Spokane Valley Summer Theatre 8,000 8,000 18 Teen & Kid Closet 9,000 10,000 19 Transitions 15,000 20 Valleyfest - 20,000 21 Widows Might 21,000 5,000 22 YMCA of the Inland Northwest 8,000 Total 182,000 182,000 5,000 - - 5,000 10,000 7,000 10,000 5,000 - 2,000 20,000 17,000 20,000 20,000 - 6,000 2,200 - 2,000 2,000 15,000 10,000 10,000 10,000 - - 10,000 5,000 5,000 8,000 5,000 5,000 - 5,000 29,000 8,000 15,000 10,000 12,000 15,000 15,000 11,000 5,000 5,000 5,000 5,000 43,800 60,000 40,000 35,000 10,000 10,000 5,000 7,000 10,000 10,000 10,000 9,000 - 22,000 3,000 30,000 16,000 20,000 5,000 10,000 12,000 4,000 182,000 182,000 182,000 182,000 182,000 # of Votes - 2 3,000 3 10,000 7 - 2 10,000 7 10,000 2 2,000 5 15,000 6 7,000 4 5,000 6 - 0 - 3 10,000 7 15,000 7 - 6 40,000 7 5,000 7 10,000 7 20,000 4 3 20,000 7 2 Average Requested 1,000 a 30,000 1,286 a 25,000 8,286 15,000 1,000 a 20,893 18,429 23,010 2,286 a 20,000 1,457 2,200 10,714 42,450 4,143 13,563 4,286 10,000 a 15,000 2,857 a 15,000 14,571 60,900 13,714 18,650 4,286 5,000 43,400 91,000 7,571 20,000 9,714 10,000 8,571 40,000 9,429 a 70,000 13,286 30,000 1,714 a 25,000 182,000 b b c c c b b c b b b b 10/18/2022 Presented To Council 10/25/2022 11,041 21,185 1,457 10,714 4,143 4,286 17,326 16,469 4,286 46,155 10,326 10,000 8,571 16,041 602,666 182,000 Average Total Awards $182,000 Remaining Sum of agencies receiving fewer than 4 votes a 19,572 "+" or "-" average of awards < or > $182,000 - Balance remaining to be allocated 19,572 Allocate balance among remaining 7 vote agencies 8 Amount allocated to each agency 2,447 Teen and Kid Closet request Average of 7 Councilmember awards Unallocated balance awarded to Teen & Kid Closet 10,000 (9,714) 286 c Initial balance remaining to be allocated 19,572 Less: Unallocated balance awarded to Teen & Kid Closet c (286) Remaining unallocated balance 19,286 Allocate balance remaining among 7 vote agencies 7 Amount allocated to each agency 2,755 b $0 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 25, 2022 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration — Solid Waste and Hazardous Waste Management Plans Update: Consultant Agreement Approval GOVERNING LEGISLATION: • Chapter 70A.205 RCW: Solid Waste Management —Reduction and Recycling • Chapter 70A.300 RCW: Hazardous Waste Management PREVIOUS COUNCIL ACTION TAKEN: • November 4, 2014 — Resolution 14-011 Adopting Solid Waste Management Plan • November 4, 2014 — Resolution 14-012 Adopting Moderate Risk Waste Plan • June 22, 2021 — Resolution 21-003 Amending the Solid Waste Management Plan to include a Contamination Reduction and Outreach Plan • March 1, 2022 — Administrative Report on the Solid Waste Management Plan Update process • September 27, 2022 — Administrative Report on the Solid Waste Management Plan Update Consultant Agreement BACKGROUND: On November 16, 2014, the City's interlocal agreement with the Spokane Regional Solid Waste Management System expired. Prior to this expiration and in view of it, the City Council considered options and voted to assume responsibility of managing the solid waste generated within the City. This responsibility was progressively assumed primarily through the following key Council actions: • 2014 —authorizing 10-year contract with Sunshine Disposal, Inc. for University Road Transfer Station Operation • 2014 — adopting Solid Waste Management Plan • 2014 — adopting Moderate Risk Waste Plan • 2017 — authorizing 10-year contract with Waste Management for Solid Waste Collection of Garbage, Recyclables and Compostables • 2017 — authorizing 10-year contract with Sunshine Disposal for Solid Waste Drop Box Services • 2017 — authorizing 10-year contract with Waste Management for Solid Waste Drop Box Services Pursuant to RCW 70A.205.040 (previously RCW 70.95.010), the City was required to prepare a coordinated, comprehensive solid waste management plan. This plan provides guidance for the solid waste system in the City, including garbage collection and disposal, and programs for waste reduction, recycling, organics, special wastes and the administration of these programs. In 2014, the City's plan was developed with assistance from a consultant. Also, pursuant to RCW 70A.300.350 (previously RCW 70.105.220), the City was required to prepare a local hazardous waste plan based on state guidelines. This plan provides guidance for the moderate -risk waste management system in the City, including hazardous wastes generated in small quantities by residents ("household hazardous wastes") and small quantities generated by businesses ("small -quantity generators"). In 2014, the City's hazardous waste plan was developed with assistance from a consultant. In June 2021 a Contamination Reduction and Outreach Plan (CROP) was added to our Solid Waste Management Plan (Resolution No. 21-003) pursuant to modifications to RCW 70A.205.045. As required in Chapter 70A.205 RCW and Chapter 70A.300 RCW, the City has a Solid Waste Management Plan and Moderate -Risk Waste Management Plan which are required to be kept current, reviewed, and revised periodically. For the updates necessary to the Solid Waste and Moderate Risk Waste Management Plans, the City will be utilizing the services of a consultant. The City issued a Request for Qualifications (RFQ) in March 2022 to assist the City with developing the required updates to the City's Plans. Two consultants submitted Statements of Qualifications (SOQ) in response, and Great West Engineering was selected as the most qualified firm to complete the updates. The City and Great West Engineering have negotiated a final Scope of Work and Fee Schedule for the required update work. The Draft Agreement for Professional Services with Great West is attached for reference. In general, the Scope of Work includes the following tasks with an associated fee of $269,600. Project Task Task 1 Task 2 Task 3 Task 4 Task 5 Task 6 Task 7 Task 8 Project Management Project Initiation Stakeholder Group Assistance Existing Plan and Systems Analysis Future Needs Assessment Implementation Activities Draft Plan Preparation Final Plan Preparation Total Anticipated Fee Anticipated Fee $ 45,500 $ 26,500 $ 11,600 $ 107,000 $ 22,200 $ 6,800 $ 33,500 $ 16,500 $ 269,600 Throughout the Plan development and adoption, which is anticipated to take approximately two years, significant public involvement and coordination with the Department of Ecology is required, which will be incorporated into the final Plan. OPTIONS: 1) Authorize the City Manager to finalize and execute an agreement with Great West Engineering for the Solid Waste and Hazardous Waste Management Plans update, or 2) take other appropriate action. RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager to finalize and execute the Professional Services Agreement with Great West Engineering in an amount not to exceed $269,600 for the Solid Waste and Hazardous Waste Management Plans Update project. BUDGET/FINANCIAL IMPACTS: The Agreement costs of approximately $270,000 will be expended over the next two years. There are adequate funds budgeted in Fund #106 (Solid Waste Fund) to cover the costs. STAFF CONTACT: Bill Helbig, PE, Community and Public Works Director ATTACHMENTS: Agreement for Professional Services — with Exhibits Contract No. 22-171 AGREEMENT FOR PROFESSIONAL SERVICES Great West Engineering, Inc. Solid Waste and Moderate Risk Waste Management Plan Update THIS AGREEMENT is made by and between the City of Spokane Valley, a code City of the State of Washington, hereinafter "City" and Great West Engineering, Inc., hereinafter "Consultant," jointly referred to as "Parties." IN CONSIDERATION of the terms and conditions contained herein, the Parties agree as follows: 1. Work to Be Performed. Consultant shall provide all labor, services, and material to satisfactorily complete the Scope of Services, attached as Exhibit A. A. Administration. The City Manager or designee shall administer and be the primary contact for Consultant. Prior to commencement of work, Consultant shall contact the City Manager or designee to review the Scope of Services, schedule, and date of completion. Upon notice from the City Manager or designee, Consultant shall commence work, perform the requested tasks in the Scope of Services, stop work, and promptly cure any failure in performance under this Agreement. B. Representations. City has relied upon the qualifications of Consultant in entering into this Agreement. By execution of this Agreement, Consultant represents it possesses the ability, skill, and resources necessary to perform the work and is familiar with all current laws, rules, and regulations which reasonably relate to the Scope of Services. No substitutions of agreed -upon personnel shall be made without the prior written consent of City. Consultant represents that the compensation as stated in paragraph 3 is adequate and sufficient for the timely provision of all professional services required to complete the Scope of Services under this Agreement. Consultant shall be responsible for the technical accuracy of its services and documents resulting therefrom, and City shall not be responsible for discovering deficiencies therein. Consultant shall correct such deficiencies without additional compensation except to the extent such action is directly attributable to deficiencies in City -furnished information. C. Standard of Care. Consultant shall exercise the degree of skill and diligence normally employed by professional consultants engaged in the same profession, and performing the same or similar services at the time such services are performed. D. Modifications. City may modify this Agreement and order changes in the work whenever necessary or advisable. Consultant shall accept modifications when ordered in writing by the City Manager or designee, so long as the additional work is within the scope of Consultant's area of practice. Compensation for such modifications or changes shall be as mutually agreed between the Parties. Consultant shall make such revisions in the work as are necessary to correct errors or omissions appearing therein when required to do so by City without additional compensation. Great West Engineering, Inc. Solid Waste & Hazardous Waste Agreement for Professional Services Management Plan Update Contract No. 22-171 2. Term of Contract. This Agreement shall be in full force and effect upon execution and shall remain in effect until completion of all contractual requirements have been met as determined by City. Consultant shall complete its work by December 31, 2024, unless the time for performance is extended in writing by the Parties. Either Party may terminate this Agreement for material breach after providing the other Party with at least 10 days' prior notice and an opportunity to cure the breach. City may, in addition, terminate this Agreement for any reason by 10 days' written notice to Consultant. In the event of termination without breach, City shall pay Consultant for all work previously authorized and satisfactorily performed prior to the termination date. 3. Compensation. City agrees to pay Consultant on a time and materials basis up to a maximum amount of $ 269,600.00, as full compensation for everything done under this Agreement, as set forth by the rates in Exhibit B. Consultant shall not perform any extra, further, or additional services for which it will request additional compensation from City without a prior written agreement for such services and payment therefore. 4. Payment. Consultant shall be paid monthly upon presentation of an invoice to City. Applications for payment shall be sent to the City Finance Department at the below -stated address. City reserves the right to withhold payment under this Agreement for that portion of the work (if any) which is determined in the reasonable judgment of the City Manager or designee to be noncompliant with the Scope of Services, City standards, City Code, and federal or state standards. 5. Notice. Notices other than applications for payment shall be given in writing as follows: TO THE CITY: TO THE CONSULTANT: Name: Christine Bainbridge, City Clerk Name: Michelle L. Langdon Phone: (509) 720-5000 Phone: (208) 576-6665 Address: 10210 East Sprague Avenue Address: 3050 N Lakeharbor Lane Ste 201 Spokane Valley, WA 99206 Boise, ID 83703 6. Applicable Laws and Standards. The Parties, in the performance of this Agreement, agree to comply with all applicable federal, state, and local laws and regulations. Consultant states that its designs, construction documents, and services shall conform to all federal, state, and local statutes and regulations. 7. Certification Regarding Debarment, Suspension, and Other Responsibility Matters — Primary Covered Transactions. A. By executing this Agreement, the Consultant certifies to the best of its knowledge and belief that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; 2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state Great West Engineering, Inc. Solid Waste & Hazardous Waste Agreement for Professional Services Management Plan Update Contract No. 22-171 antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (A)(2) of this certification; and 4. Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state, or local) terminated for cause or default. B. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this Agreement. 8. Relationship of the Parties. It is understood and agreed that Consultant shall be an independent contractor and not the agent or employee of City, that City is interested in only the results to be achieved, and that the right to control the particular manner, method, and means in which the services are performed is solely within the discretion of Consultant. Any and all employees who provide services to City under this Agreement shall be deemed employees solely of Consultant. The Consultant shall be solely responsible for the conduct and actions of all its employees under this Agreement and any liability that may attach thereto. 9. Ownership of Documents. All drawings, plans, specifications, and other related documents prepared by Consultant under this Agreement are and shall be the property of City, and may be subject to disclosure pursuant to chapter 42.56 RCW or other applicable public record laws. The written, graphic, mapped, photographic, or visual documents prepared by Consultant under this Agreement shall, unless otherwise provided, be deemed the property of City. City shall be permitted to retain these documents, including reproducible camera-ready originals of reports, reproduction quality mylars of maps, and copies in the form of computer files, for the City's use. City shall have unrestricted authority to publish, disclose, distribute, and otherwise use, in whole or in part, any reports, data, drawings, images, or other material prepared under this Agreement, provided that Consultant shall have no liability for the use of Consultant's work product outside of the scope of its intended purpose. 10. Records. The City or State Auditor or any of their representatives shall have full access to and the right to examine during normal business hours all of Consultant's records with respect to all matters covered in this Agreement. Such representatives shall be permitted to audit, examine, make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, and record of matters covered by this Agreement for a period of three years from the date final payment is made hereunder. 11. Insurance. Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives, employees, or subcontractors. A. Minimum Scope of Insurance. Consultant's required insurance shall be of the types and coverages as stated below: 1. Automobile liability insurance covering all owned, non -owned, hired, and leased vehicles. Coverage shall be at least as broad as Insurance Services Office (ISO) form CA 00 01. Great West Engineering, Inc. Solid Waste & Hazardous Waste Agreement for Professional Services Management Plan Update Contract No. 22-171 2. Commercial general liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury, and advertising injury. City shall be named as an additional insured under Consultant's commercial general liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO CG 20 26. 3. Workers' compensation coverage as required by the industrial insurance laws of the State of Washington. 4. Professional liability insurance appropriate to Consultant's profession. B. Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 1. Automobile liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial general liability insurance shall be written with limits no less than $2,000,000 each occurrence, and $2,000,000 general aggregate. 3. Professional liability insurance shall be written with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate limit. C. Other Insurance Provisions. The Consultant's policies are to contain, or be endorsed to contain, the following provisions for automobile liability and commercial general liability insurance: 1. Consultant's insurance coverage shall be primary insurance with respect to the City. Any insurance, self-insurance, or self -insured pool coverage maintained by City shall be in excess of Consultant's insurance and shall not contribute with it. 2. Consultant shall provide City and all additional insured for this work with written notice of any policy cancellation within two business days of their receipt of such notice. 3. If Consultant maintains higher insurance limits than the minimums shown above, City shall be insured for the full available limits of commercial general and excess or umbrella liability maintained by Consultant, irrespective of whether such limits maintained by Consultant are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by Consultant. 4. Failure on the part of Consultant to maintain the insurance as required shall constitute a material breach of the Agreement, upon which the City may, after giving at least five business days' notice to Consultant to correct the breach, immediately terminate the Agreement, or at its sole discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to City on demand, or at the sole discretion of the City, offset against funds due Consultant from the City. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating Great West Engineering, Inc. Solid Waste & Hazardous Waste Agreement for Professional Services Management Plan Update Contract No. 22-171 of not less than A:VII. E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement, Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Agreement before commencement of the work. 12. Indemnification and Hold Harmless. Consultant shall, at its sole expense, defend, indemnify, and hold harmless City and its officers, agents, and employees, from any and all claims, actions, suits, liability, loss, costs, attorney's fees, costs of litigation, expenses, injuries, and damages of any nature whatsoever relating to or arising out of the wrongful or negligent acts, errors, or omissions in the services provided by Consultant, Consultant's agents, subcontractors, subconsultants, and employees to the fullest extent permitted by law, subject only to the limitations provided below. However, should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51, RCW, solely for the purpose of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 13. Waiver. No officer, employee, agent, or other individual acting on behalf of either Party has the power, right, or authority to waive any of the conditions or provisions of this Agreement. A waiver in one instance shall not be held to be a waiver of any other subsequent breach or nonperformance. All remedies afforded in this Agreement or by law shall be taken and construed as cumulative and in addition to every other remedy provided herein or by law. Failure of either Party to enforce at any time any of the provisions of this Agreement or to require at any time performance by the other Party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any part thereof. 14. Assignment and Delegation. Neither Party shall assign, transfer, or delegate any or all of the responsibilities of this Agreement or the benefits received hereunder without prior written consent of the other Party. 15. Subcontracts. Except as otherwise provided herein, Consultant shall not enter into subcontracts for any of the work contemplated under this Agreement without obtaining prior written approval of City. 16. Confidentiality. Consultant may, from time -to -time, receive information which is deemed by City to be confidential. Consultant shall not disclose such information without the prior express written consent of City or upon order of a court of competent jurisdiction. 17. Jurisdiction and Venue. This Agreement is entered into in Spokane County, Washington. Disputes between City and Consultant shall be resolved in the Superior Court of the State of Washington in Spokane County. Notwithstanding the foregoing, Consultant agrees that it may, at City's request, be joined as a party in any arbitration proceeding between City and any third party that includes a claim or claims that arise out of, or that are related to Consultant's services under this Agreement. Consultant further agrees Great West Engineering, Inc. Solid Waste & Hazardous Waste Agreement for Professional Services Management Plan Update Contract No. 22-171 that the Arbitrator(s)' decision therein shall be final and binding on Consultant and that judgment may be entered upon it in any court having jurisdiction thereof. 18. Cost and Attornev's Fees. The prevailing party in any litigation or arbitration arising out of this Agreement shall be entitled to its attorney's fees and costs of such litigation (including expert witness fees). 19. Entire Agreement. This written Agreement constitutes the entire and complete agreement between the Parties and supersedes any prior oral or written agreements. This Agreement may not be changed, modified, or altered except in writing signed by the Parties hereto. 20. Anti -kickback. No officer or employee of City, having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in this Agreement, or have solicited, accepted, or granted a present or future gift, favor, service, or other thing of value from any person with an interest in this Agreement. 21. Business Registration. Consultant shall register with the City as a business prior to commencement of work under this Agreement if it has not already done so. 22. Assurance of Compliance with Applicable Federal Law. During the performance of this Agreement, the Consultant, for itself, its assignees, and successors in interest agrees as follows: A. Compliance with Regulations. Consultant shall comply with the federal laws set forth in subsection G, below ("Pertinent Non -Discrimination Authorities") relative to non-discrimination in federally -assisted programs as adopted or amended from time -to -time, which are herein incorporated by reference and made a part of this Agreement. B. Non-discrimination. Consultant, with regard to the work performed by it during this Agreement, shall not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. Consultant shall not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21. C. Solicitations for Subcontracts, Including Procurements of Materials and Equipment. In all solicitations, either by competitive bidding, or negotiation made by Consultant for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier shall be notified by Consultant of Consultants's obligations under this Agreement and the Acts and the Regulations relative to non-discrimination on the grounds of race, color, or national origin. D. Information and Reports. Consultant shall provide all information and reports required by the Acts, the regulations, and directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City or the WSDOT to be pertinent to ascertain compliance with such Acts, regulations, and instructions. Where any information required of Consultant is in the exclusive possession of another who fails or refuses to furnish the information, Consultant shall so certify to the City or the WSDOT, as appropriate, and shall set forth what efforts it has made to obtain the information. Great West Engineering, Inc. Solid Waste & Hazardous Waste Agreement for Professional Services Management Plan Update Contract No. 22-171 E. Sanctions for Noncompliance. In the event of a Consultant's noncompliance with the non- discrimination provisions of this Agreement, the City will impose such contract sanctions as it or the WSDOT may determine to be appropriate, including, but not limited to: 1. Withholding payments to Consultant under the Agreement until Consultant complies; and/or 2. Cancelling, terminating, or suspending the Agreement, in whole or in part. F. Incorporation of Provisions. Consultant shall include the provisions of paragraphs of these Contract Clauses in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, regulations and directives issued pursuant thereto. Consultant shall take action with respect to any subcontract or procurement as the City or the WSDOT may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, that if Consultant becomes involved in, or is threatened with litigation by a subcontractor or supplier because of such direction, Consultant may request that the City enter into any litigation to protect the interests of the City. In addition, Consultant may request the United States to enter into the litigation to protect the interests of the United States. G. Pertinent Non -Discrimination Authorities: During the performance of this Agreement, the Consultant agrees to comply with the following non-discrimination statutes and authorities; including but not limited to: Title VI of the Civil Rights Act of 1964 (42 U.S.C. §2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21; and 49 Part 26; The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and projects); Federal -Aid Highway Act of 1973, (23 U.S.C. §324 et seq.), (prohibits discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. §794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. §6101 et seq.), (prohibits discrimination on the basis of age); Airport and Airway Improvement Act of 1982, (49 U.S.C. §471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal - aid recipients, sub -recipients and contractors, whether such programs or activities are Federally funded or not); Great West Engineering, Inc. Solid Waste & Hazardous Waste Agreement for Professional Services Management Plan Update Contract No. 22-171 Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131- 12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. §47123) (prohibits discrimination on the basis of race, color, national origin, and sex); Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations, which ensures Non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); and Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. § 1681 et seq.). 23. Severability. If any section, sentence, clause, or phrase of this Agreement should be held to be invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the validity of any other section, sentence, clause, or phrase of this Agreement. 24. Exhibits. Exhibits attached and incorporated into this Agreement are: A. Scope of Services B. Schedule of Rates C. Insurance Certificates The Parties have executed this Agreement this day of ,20 CITY OF SPOKANE VALLEY Consultant: John Hohman, City Manager By: Its: Authorized Representative APPROVED AS TO FORM: Office of the City Attorney Great West Engineering, Inc. Solid Waste & Hazardous Waste Agreement for Professional Services Management Plan Update Contract No. 22-171 EXHIBIT A Scope of Services Great West Engineering, Inc. Solid Waste & Hazardous Waste Agreement for Professional Services Management Plan Update EXHIBITA Grp eatWest Scope of Services for the City of Spokane Valley Comprehensive Solid Waste and Moderate Risk Waste Management Plan Update This Scope of Services is for providing the City of Spokane Valley, Washington ("City") with assistance in updating their Comprehensive Solid Waste Management and Moderate -Risk Waste Management Plan ("Plan"). The purpose of this update is to plan for solid waste and materials reduction, collection, handling, and management services and programs designed to meet the unique needs of the City. In accordance with Revised Code of Washington (RCW) 70A.205.075, Maintenance of plans — Review, revisions — Implementation of source separation programs, the Plan is required to be reviewed and revised every five (5) years. The last plan was published in 2014. While needing to meet this requirement, the City also wishes to utilize this opportunity to create a document that will be practical, in plain language, and easy to use, understand and implement. WORK TASKS Work is broken out into tasks with the goal in mind of creating an optimal plan update that is publicly vetted and congruent with the latest industry and regional trends. Tasks include the minimum steps to be completed to meet the pertinent portions of the Revised Code of Washington (RCW) and the Washington Administrative Code (WAC) for the plan update TASK 1 — PROJECT MANAGEMENT Description: Project Management services will occur throughout the course of the project. For project management, Great West Engineering (GWE) will: • Coordinate tasks. • Meetings: Organize, prepare documents (agendas, informational, etc.), conduct, and then provide meeting minutes. Meetings include the monthly check -in calls with the City to discuss project status, progress, issues, upcoming tasks, and concerns. • Documents: Keep track of documents and ensure information is shared between project participants. • Webpage: If created, assist with the development of, and provide content for, a City -hosted webpage for the project. Content may include relevant snippets of information, schedules, and updated plan drafts. • Assist in responding to citizen questions and comments as directed by City. • Prepare monthly invoices and provide information concerning the progress of the project, and/or impediments encountered and emerging issues. The project duration for this work is anticipated to be up to 28 months from kickoff to project closeout, as shown in the "PROJECT SCHEDULE" section. Task 1 Deliverables: • Monthly Invoices and Progress Reports. GWE will provide monthly invoices and progress reports summarizing the work conducted over the billing period. • Meeting Documents. Meeting documents, and minutes, will be provided. Updated project schedules will also be created based on the baseline schedule created in Task 2. • Copies of Data, Research, and Documents Obtained and Created. Copies would preferably be electronic. CITY OF SPOKANE VALLEY I Solid Waste and Moderate Risk Waste Management Plan Page 1 of 10 • Project Webpage. GWE will work with the City Public Information Officer to set up and provide content for the project website. • Project Schedule. Develop, monitor, maintain, update and distribute revisions. Task 1 Assumptions: • The project management task assumes the full 28-month duration for budgeting purposes. • An allowance of up to 32 hours is assumed for attending (virtually) professional organization meetings as requested by City. • An allowance of up to 32 hours is assumed for supporting public comment responses. TASK 2 — PROJECT INITIATION Description. This task sets the foundation of the project and includes the project kickoff meeting and a presentation to the City Council. Following contract execution, an in -person project kickoff meeting will be held. Discussion points for the kickoff meeting will include: • The project scope of services (scope, schedule, and budget), • Issues with the existing plan (what the City likes and does not like), • Review of the current working version of the plan table of contents (TOC) and present and discuss ideas for reorganizing the plan, and, • Discuss preliminary exchange of data and information. The kickoff meeting will also provide an opportunity for the team to discuss goals and expectations for this project along with critical success factors and schedules. Once the project details and process have been finalized and the framework of the updated Plan has been developed, GWE will work with City staff to prepare a presentation for and then participate in a report to City Council. This presentation will provide an overview of the plan update content, function, and revision process, and respond to questions. GWE will be prepared to respond to questions about recycling, especially regarding glass recycling. Task 2 Deliverables: • Project Kickoff Meeting Agenda, Informational Documents, and Meeting Notes: documents will be prepared to plan and document the project kickoff meeting. • Council Meeting, Presentation, Informational Documents, and Meeting Notes for Plan Introduction: documents will be prepared to plan and document the Council meeting. • Initial Data and Information Request Letter: A letter will be prepared that lists the data needs for the plan update. • Baseline Project Schedule: A Gannt Chart style schedule will be prepared to show each of the project work activities along with the critical path. Draft and final versions will be prepared for comment by staff. • Draft Recommendation for Forming Stakeholders Group: Great West will provide recommendations for the composition and formation of a Stakeholder group to provide input on the Plan. Task 2 Assumptions: • The kickoff meeting will be attended in person by Travis Pyle/Senior Review and Quality Control, Michelle Langdon/Project Manager, and Theresa Rademacher/ Solid Waste Planner and will last up to 1/2 day (4) hours. City Council presentation will be attended in person by Travis Pyle/Senior Review and Quality Control and Michelle Langdon/Project Manager. CITY OF SPOKANE VALLEY I Solid Waste and Moderate Risk Waste Management Plan Page 2 of 10 • City will provide names of additional staff who would be an asset to or be involved in the project such as IT staff or Public Information staff. TASK 3 — STAKEHOLDER GROUP ASSISTANCE (OPTIONAL TASK) Description. If the City determines the formation of a Stakeholder Group is warranted, GWE will work with City staff to establish a committee of Stakeholders. The purpose of the group will be to provide review and input at key milestones throughout the process. After the establishment of the group, an initial in person kickoff meeting will be held. GWE will have two representatives attending the inaugural meeting to facilitate the meeting and to take minutes. This meeting will be held at the beginning of the project to discuss expectations, the update process, the timeline and milestones for the project and the expectation for the Stakeholder Group. This meeting will also include a preliminary Table of Contents Review. For the remainder of the project, the Stakeholder meetings will be conducted virtually. GWE will have two representatives at each Stakeholder meeting to facilitate the meeting and to take minutes. GWE will provide agendas for each meeting. The Stakeholder Group will have the following designated times to meet. Additional meetings may occur as needed: • Inaugural Meeting • Milestone Meetings — these meetings will be held at significant parts of the project. The meetings may include: o Existing Conditions Review: The previous plans goals will be discussed along with their implementation status and challenges. Items to carry forward will be identified. An overview of regulatory changes since the previous plan update will also be presented. o Future Needs: A review and discussion of the goals for the updated plan and the actions needed to achieve those goals will be discussed. o Implementation Plan: The draft implementation plan will be presented and discussed. o Preliminary Draft Review: The Stakeholders will meet prior to GWE's submittal of the preliminary draft of the Plan to Ecology. o Agency Review Draft: After comments from the City Council and Ecology are incorporated, the Plan will be presented and discussed prior to the official submittal to Ecology o Final Draft Review: The Stakeholders will meet one final time to go over the draft before it is turned over to Ecology for final review and approval. Task 3 Deliverables: • Stakeholder Composition: GWE will finalize the categories for the Stakeholder Committee representation and present the recommended list to City Staff. • Agendas and Minutes for Meetings: GWE will draft the agendas for each of the meetings to be advertised in compliance with open meeting procedures for the City. The agenda will include the goals and desired achievements in the Plan update. GWE will also develop and distribute meeting minutes. Task 3 Assumptions: • The formation or not of a Stakeholder group will be determined by the City Council. • GWE will have two representatives at the inaugural Stakeholder Meeting to fully define the project and answer questions. • City Staff will help identify people who fit the identified Stakeholder Group categories by GWE • GWE will create agendas with the input from Stakeholders, City Staff, and City Council as appropriate, and provide them to the City for website publication. • GWE will coordinate and facilitate the meetings for the duration of the project. • GWE will provide staff to take and distribute minutes. • The Inaugural Stakeholder Meeting will be in person; the others will be held virtually. CITY OF SPOKANE VALLEY I Solid Waste and Moderate Risk Waste Management Plan Page 3 of 10 • City will provide a meeting place for the in -person Stakeholder Meeting. • For the duration of the project, Stakeholders will meet as necessary to facilitate a robust and fluid plan with the assumed number of meetings as previously listed (assumed). TASK 4 — EXISTING PLAN AND SYSTEMS ANALYSIS Description. The goals of this task are to evaluate the existing City plans and prepare a combined, revised plan meeting current requirements and formatting needs while also evaluating the current solid waste systems in the City. To gain insights and an overall understanding of the solid waste environment, GWE will review and consider up to five (5) recent Solid Waste and Moderate Risk Waste Management Plans from similar communities and the recent Plan published for Spokane County to use as a model plan. Additionally, the State's Plan will be reviewed for information, tasks, and priorities to be included in the City's plan. The Plan for the City will be completely reorganized, into a single plan, for both solid and moderate risk waste management. During this time, the components of the Plan will be evaluated for efficacy and applicability. GWE will evaluate and make recommendations by reviewing the two current plans and identifying the salvageable parts of them. This work will be initiated once the final TOC is vetted with staff and the Stakeholder Group. The retained 2014 plan's contents will be reorganized to fit into the new format and layout, where practical. New areas and sections not included in the 2014 plans will be annotated for future development. The reorganization of the plans will include a CROP (Contamination and Reduction Outreach Plan). The new plan will be clear and concise with easily read and interpreted graphics and charts and will include goals and an implementation plan that is reasonable, practical, feasible, strategic, and optimal for Spokane Valley. At this time, an initial meeting will be held virtually with Ecology to present and discuss the reorganization and ensure that no major sections are being removed or omitted from the plan. Next, activities from the previous plan that have been implemented will become existing conditions. Those that remain will be carried forward for consideration along with new activities that are identified. This task also includes reviewing the Federal, State, and local solid waste regulations and subsequent updates since 2014. A regulatory compliance table will be created, listing, and summarizing the solid waste requirements. This table will be eventually included as an appendix of the Plan. A regulatory narrative will be prepared, focusing on changes to the solid waste regulations related to updating the City's Plan. GWE will review the current practices and procedures for all areas of solid waste management in Spokane Valley, and specifically, will assess current recycling practices, materials, and efficiencies in place. After conducting this study, GWE will provide options for improving efficiencies. A review of the current condition of recycling will be conducted to determine what recyclables are accepted regionally followed by a preliminary market analysis of accepted materials and recommendations of other materials to be considered for recycling in the City. GWE will investigate regional recyclable market trends and identify partnership opportunities and programs the City could consider for increasing recycling and reducing contamination. This recycling -evaluation task will include further data gathering through obtaining composition and contamination data from the City's contractors and conducting two separate audits of curbside recycling in the Fall and Spring to get seasonal representation. Interviews (held virtually) with the City's contractors will also be conducted to learn about trends and issues being seen at Waste Management's SMART Center. CITY OF SPOKANE VALLEY I Solid Waste and Moderate Risk Waste Management Plan Page 4 of 10 To get the best results, GWE will collaborate with our subconsultant, MSW Consultants, to assist with the data collection, interpretation, and reporting during these recycling audits. The audits will be performed with the goals of characterizing the composition of collected curbside recyclables, determining the contamination levels in the recyclables, and recommending steps to reduce the contamination. MSW Consultants brings proprietary software, used for waste characterization surveys, which can identify established criteria, and offer analysis of the criteria. The audits will be coordinated with Waste Management and will be done at a location to be determined by the City. This task will also include a draft model for determining recyclable material criteria with an analysis of the City's current recyclables list. Task 4 Deliverables: • Reorganize Plan: A draft version of the reorganized and edited Plan will be developed and shared with City staff for review and input. Comments will be addressed. An updated version will be shared with the City and Stakeholders, as needed, before sharing it with Ecology. • Ecology Meeting: This will be an informal and virtual meeting with Ecology to discuss the proposed reorganized Plan. • Existing Program Inventory Update: Updated information and trends from 2014 through 2021/2022 will be gathered and evaluated to be included in the new plan. • Regulatory Compliance Table: A regulatory compliance table will be prepared that includes the requirements and the general format of where to find the information in the updated Plan. • Recyclable Criteria Draft Model: A draft review of current recyclables accepted in the curbside program, with a preliminary market analysis of accepted materials will be developed. • Recycling Composition and Contamination Analysis: A report and statistical analysis will be produced based on the recyclable composition analysis from sampling two seasons. Copies of the data collected will also be provided. • Plan Review: GWE will review Plans for five (5) similar jurisdictions across Washington State, and the recent Plan for Spokane County and Washington State, for consideration as a model for the City's Plan. Task 4 Assumptions: • City staff will provide insight into the existing Plans. • The Ecology meeting will be held virtually. • Ecology will have no substantive comments on the reorganized Plan outline. The proposed layout and content of the Plan will continue for the development of the Plan update. • The reorganization of the Plan will include the solid waste management, moderate risk waste management, and CROP. • In addition to the incorporation of the two plans a new section for Disaster Debris Management will be added. • The regulatory framework table will be based on current legislation in the State of Washington, and Federal laws as indicated by the US Environmental Protection Agency. • Assessments of current conditions will be determined from data provided by the City, GWE research, and contractor interviews. • MSW Consultants will work as a subconsultant of GWE for the recycling audit. The recyclable composition analysis will consist of two sorts, one in the Fall and one in the Spring, both in 2023, to gather effective information from different seasonal recycling data. TASK 5 — IDENTIFY FUTURE NEEDS Description. The goal for this task will be to identify the needs/gaps of the system to achieve the solid waste program objectives. This task includes creating an inventory of the reduction, recycling, collections, and disposal programs and their performances. Also, strategies will be considered to meet objectives mentioned in the RCW's, such as providing opportunities for employing youth in litter cleanup, waste reduction and reducing food waste, seeking regional solutions, developing local markets, and providing comprehensive education. CITY OF SPOKANE VALLEY I Solid Waste and Moderate Risk Waste Management Plan Page 5 of 10 Utilizing this data, projections over the 20-year planning horizon will be developed for such things as population, waste generation rates, diversion and recycling, and disposal. This task will identify areas for future needs and potential activities. During this time, GWE will be paying particular attention to multi -family diversion and recycling. GWE will focus on opportunities to address this population and provide recommendations for activities to implement in order to address the shortfalls in this group for recycling. GWE will also focus on regional trends and collaboration opportunities. GWE will also include a six -year construction and capital acquisition program for future infrastructure needs for solid waste handling facilities based on discussions with the City's solid waste service providers. Task 5 Deliverables: • System Needs Identification and Solutions: GWE, with support of the City, will develop a list of system needs, potential solutions, and activities that will be added to the plan. • Evaluation of Trending Waste Diversion Opportunities: GWE will identify recommended programs to consider for future implementation. • Meet with Contractors for Future Needs: Two representatives from GWE will interview (virtually) both Waste Management and Sunshine Disposal to determine their future infrastructure needs and provide a report on the findings. • Construction and Capital Acquisition Analysis: GWE, after interviewing the City's solid waste providers for their upcoming needs, will provide a six (6) year construction and capital acquisition plan, assessing the needs as (1) Immediate; (2) Moderate, or (3) Upcoming. • Recommendations: GWE will compile a list of recommended actions to achieve future needs. Task 5 Assumptions: • The Stakeholder Committee will have the opportunity to review and comment on solutions and recommendations, as necessary, to update them on the progress. • Solid waste service provider meetings will consist of standard questions for each company. The interviews will be conducted virtually. • Once the system needs/gaps are determined, potential solutions to fill these gaps will be identified. The activities will be measurable and implementable and will serve to fulfill an identified need while achieving a plan goals/program objective. • Public comment on the list of recommendations and tasks will be published on the website. • A final list will be compiled and developed into activities. TASK 6 — DEVELOP ACTIVITIES FOR IMPLEMENTATION Description. After the Stakeholder Group, if utilized, and City Staff have reviewed current conditions, and assessed the future needs, a compilation of the recommendations that have been accepted as viable for pursuit will be developed. GWE will take the assessment of the future needs and the current conditions and will provide recommended activities for implementation. Implementation will include outlining steps to revise the plan as may be required by future changes in the solid waste industry, City priorities, and legislation. The complete list of activities will be presented to the Stakeholder Committee. Once the Stakeholder Committee, the City, and GWE have come to a consensus on recommendations, they will be published for public comment. When the public comment time has lapsed, GWE and City staff will consider public input. At which point, GWE will prepare a final list and create a draft implementation plan. Task 6 Deliverables: CITY OF SPOKANE VALLEY I Solid Waste and Moderate Risk Waste Management Plan Page 6 of 10 • Final List of Activities for Implementation: GWE will compile and incorporate into the Plan the list of recommendations that were identified in Task 5, after being vetted by the City and Stakeholder Committee and informed by public comment. • Implementation Plan: Recommendations will be used to create an implementation plan. Task 6 Assumptions: • The City will help identify recommendations that fall within budget and expectations supporting the objectives of the solid waste program in Spokane Valley. • The recommendations will encompass the identified concerns in the RFQ, including, multi -family recycling, regional collaborations, industry best practices, and feasibility. TASK 7— DRAFT PLAN PREPARATION Description. Upon finalization and prioritization of the draft activities with the Stakeholder Group, City staff and public comment, they will be incorporated into the Plan. Each activity and its associated details and financial impact will be included. Alternative activities for achieving goals also will be included with brief details along with the reasoning for choosing the identified activities. The draft implementation plan will be further developed by adding timelines, costs, and funding options associated with the activity for both the 5-year update period and the 20-year planning horizon. The activities to be implemented will be detailed to a level that ensures that the activity will be implementable and that the estimated costs of implementation are reasonable. Upon completion, the plan will be shared with the Stakeholder Committee and copies will be published for public comment. This task also includes completing the Ecology Checklist Form and preparing a State Environmental Policy Act (SEPA) Checklist. Upon completion, the SEPA checklist will be distributed to stakeholders for review. After the preliminary draft plan is compiled, a pre -submittal meeting will be held with Ecology for a completeness review. Comments from this review, the public, and the Stakeholder Group meeting will be addressed and a presentation will be made to City Council on the Plan. Comments from this presentation and review will be addressed in the Plan and an Agency Review Draft Plan will be compiled for official submittal to Ecology. Task 7 Deliverables: • Ecology Checklist Form: Ecology checklist form will be completed. • SEPA Checklist: The SEPA Checklist will be prepared for staff to submit to the City, concurrent with the Ecology plan review. • Preliminary Draft Plan: The preliminary draft plan will be developed to share with staff and the Stakeholder Group. • Draft Plan: Comments from the Stakeholders group, staff and the public will be incorporated. • Ecology Meeting (Pre -submittal and Completeness Review Meeting): A pre-submittal/completeness review meeting will be held with Ecology to go over the draft plan before preparing the agency review draft plan. Once comments are addressed, the plan will be presented to the City Council. • City Council Presentation: GWE will develop a presentation for City Council focusing on the plan updates, the process, and the final draft. Public comment can be taken as part of a public meeting • Agency Review Draft Plan: Comments from the meeting with Ecology and City Council presentation will be addressed and the Agency Review Draft Plan will be completed and submitted to Ecology for official review starting the (up to) 120-day review period. Task 7 Assumptions: • Draft plans will be made available to the public, Stakeholder Group, and City Council at least 2 weeks prior to the meetings to allow for review time. • One round of review and comments will be evaluated. CITY OF SPOKANE VALLEY I Solid Waste and Moderate Risk Waste Management Plan Page 7 of 10 • Comments will be consolidated and addressed by Great West in preparation of the official Agency Review Draft Plan. • The Ecology review meeting will last up to 2 hours and will be attended virtually by two GWE representatives. • The SEPA checklist will be prepared by Great West and given to staff to submit, with an assumed Determination of Non -Significance (DNS). • The City Council presentation will be attended in person by two representatives from Great West and is assumed to last up to a half day (4 hours), plus travel and preparation time. TASK 8 - FINAL PLAN PREPARATION Description. Ecology's comments will first be addressed in a draft comment response letter that will then be discussed and reviewed with City staff. Changes to the plan based on agreed -to comments from Ecology will be completed and the revised plan and comment responses will be shared with the Stakeholders group and City Council for review and final Plan approval. The Draft Final Plan will be submitted to Ecology for review starting the up to 45-day comment period. Additional comments received from Ecology will be discussed and resolved with staff before sharing with the Stakeholders Group and subsequent preparation of the Final plan and final response letter to Ecology. Task 8 Deliverables: • Draft Comment Response Letter/Plan Revisions: Draft responses to Ecology's comments on the Agency Review Draft Plan with draft updates/revisions to the Plan. • Ecology Meeting: Review meeting with Ecology to go over the draft responses and proposed plan updates. • Updated Draft Comment Response Letter/Plan Revisions: Updated comment response letter and plan revisions to send to Ecology. • Draft Final Plan: Draft final plan issued to Ecology initiating the up to 45-day review period. • Draft Comment Response Letter/Plan Revisions: If comments are received from the Ecology review, they will be addressed in the draft comment response letter and draft plan revisions. • Updated Final Response Letter/Plan Revisions: The plan and comment response letter will be revised to address the Stakeholder Group's input. • Draft Final Plan Presentation to Council for Plan Adoption: When the final draft plan has been prepared, GWE will work with City staff to prepare a presentation for and then participate in a report to City Council. • Final Plan: The Final Plan will be submitted to Ecology for approval. Task 8 Assumptions: • Comments made by Ecology will be limited to two rounds of changes. • The Ecology meeting will be held virtually and attended by two representatives from GWE. PROJECT SCHEDULE The following key milestone dates form the basis of the delivery of this scope of services. Included in this schedule are all the minimum required tasks to complete the Plan update. Upon finalization of the scope and contracting, a detailed schedule will be created that may shift milestone dates presented here. Milestone Date Signed Contract - Notice to Proceed By Mid-Oct-222 Task 1- Project Management Month Invoices and Progress Report Monthly CITY OF SPOKANE VALLEY I Solid Waste and Moderate Risk Waste Management Plan Page 8 of 10 Milestone Date Meeting Documents Copies of Data, Research and Docs Obtained Project Website Documents As Necessary As Necessary As Requested Task 2 — Project Initiation Project Kickoff Meeting Council Meeting, Agenda, and Docs Initial Data and Information Request Baseline Project Schedule Draft Recommendations for Stakeholders Oct-22 Nov-22 Oct-22 Oct-22 Oct-22 Task 3 — Stakeholder Group Assistance (Optional) Stakeholder Composition Nov-22 Stakeholder Meetings Attendance (See List in Task Description) As Needed Task 4 — Existing Plan and Systems Analysis Reorganize Plan Ecology Meeting Existing Program Inventory Update Regulatory Compliance Table Recyclable Criteria Draft Model Recycling Composition and Contamination Analysis (2 Seasons) Plan Reviews Nov-22 Nov-22 Dec-22 Nov/Dec-22 Dec-22 Spring & Fall-23 Oct-22 Task 5 — Identify Future Needs System Needs Identification and Solutions Jan-23 Evaluation of Trending Waste Diversion Opportunities Feb-23 Meet with Contractors For Future Needs Feb/Mar-23 Construction and Capital Acquisition Analysis Mar-23 Recommendations (After audit) Apr/May-23 Task 6 — Develop Activities for Implementation Final List of Activities for Implementation Implementation Plan Jun/Jul-23 Jul-23 Task 7 — Draft Plan Preparation Ecology Checklist Form Aug-23 SEPA Checklist Aug-23 Preliminary Draft Plan Aug-23 Draft Plan Sep-23 Ecology Meeting Sep-23 City Council Presentation Oct-23 Agency Review Draft Plan (Start 120-day review) Nov-23 Task 8 — Final Plan Update Draft Comment Response Letter/Plan Revisions Apr-24 (depends on review time — assumes full 120-day review period) Ecology Meeting Apr/May-24 Updated Draft Comment Response Letter/ Plan Revisions Jun-24 CITY OF SPOKANE VALLEY I Solid Waste and Moderate Risk Waste Management Plan Page 9 of 10 Milestone Date Draft Final Plan (Start 45-day review) Draft Comment Response Letter/Plan Revisions (depends on review time — assumed full 45-day review period) Updated Final Response Letter/Plan Revisions Final Plan Jul-24 Sep-24 Oct-24 Nov-24 Project Closeout Dec-24 COMPENSATION The following table summarizes the estimated labor and expenses for each task. Refer to the PROJECT SCHEDULE for when the work is anticipated to occur. Labor and expenses will be billed on a time -and -materials basis (T&M) and will not exceed the estimated budget unless prior written authorization is received from the City. The fee for these services was estimated using the current 2022 Billing Rate Schedule (see attached rate schedule) with up to 4% inflation per year for work in 2023 and 2024. Actual rates for future years are subject to change. Task/Description Labor Expenses* Subconsultant(s) Total Task 1 — Project Management Task 2 — Project Initiation Task 3 — Stakeholder Group Assistance Task 4 — Existing Plan and System Analysis Task 5 — Identify Future Needs Task 6 — Develop Activities / Implementation Task 7 — Draft Plan Preparation Task 8 — Final Plan Preparation $45,500 $23,500 $10,400 $58,500 $22,200 $6,800 $32,000 $16,500 $0 $3,000 $1,200 $6,500 $0 $0 $1,500 $0 $0 $0 $0 $42,000 $0 $0 $0 $0 $45,500 $26,500 $11,600 $107,000 $22,200 $6,800 $33,500 $16,500 Total $215,400 $12,200 $42,000 $269,600 *Expenses include 10% markup. CITY OF SPOKANE VALLEY I Solid Waste and Moderate Risk Waste Management Plan Page 10 of 10 Contract No. 22-171 EXHIBIT B Schedule of Rates Great West Engineering, Inc. Solid Waste & Hazardous Waste Agreement for Professional Services Management Plan Update i\l...•••• GreatWeEXHIBITB st 2022 SCHEDULE OF BILLING RATES Hourly Rate Clerical Support $71 Project Assistant 84 Project Coordinator 96 Project Specialist 127 Project Administrator 130 Certified Grant Writer 1 136 Certified Grant Writer 2 158 Ecologist 110 Environmental Scientist 138 GIS Specialist 96 Resident Project Representative 1 136 Resident Project Representative 2 148 Designer 117 Senior Designer 138 Planner I 120 Planner II 130 Senior Planner 150 Senior Hydrogeologist 170 Engineering Tech 84 Engineer 1 123 Engineer 2 133 Engineer 3 138 Engineer 4 154-166 Engineer 5 176-186 Engineer 6. 191-199 Reimbursable Expenses include but are not limited to: Auto Mileage $.75/mile Outside Consultants, Fees, Shipping, Supplies, Travel and Per Diem 1.10xcost *These rates are subject to periodic adjustment. Contract No. 22-171 EXHIBIT C Insurance Certificates Great West Engineering, Inc. Solid Waste & Hazardous Waste Agreement for Professional Services Management Plan Update CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 25, 2022 Check all that apply: ❑ consent ❑ old business ❑ information ❑ admin. report Department Director Approval: ® new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Spokane County American Rescue Plan, Plante's Ferry Funding Opportunity — Letter of Support GOVERNING LEGISLATION: None PREVIOUS COUNCIL ACTION TAKEN: 2022, 10-18-22: Admin Report BACKGROUND: Since at least 2016, City Council has been studying and considering a variety of potential enhancements and improvements to Spokane County's Plante's Ferry Sports Complex. There have been multiple studies regarding the feasibility of sports events and improvements at Plante's Ferry. Recently, the City was contacted by Spokane County Parks about a funding opportunity for improvements at Plante's Ferry. On Friday, October 7, Spokane County released a Request for Proposals (RFP) seeking proposals for projects to fund with its American Rescue Plan (ARP) money to address negative economic impacts and to create strong healthy communities and neighborhood features. Spokane County Parks has indicated that it will be submitting a proposal for use of approximately $4 million of ARP funds to fund a master plan, design, and construction of some portion of improvements at Plante's Ferry. As part of its proposal, they have requested a letter of support and partnership with the City for the planning, improvements, and operation of Plante's Ferry. They have indicated they are open to discussing further what type of partnership might work, which could include financial contributions towards planning, joint use, split financial contributions towards operations, or some other arrangement. Staff have requested the budget for Plante's Ferry operations and maintenance. We have received some information, but not the full budget. The full Scope of the RFP is attached for reference. Staff are seeking discussion and approval to submit the attached letter of support from City Council, and authorize Mayor Haley's signature, which includes approval to immediately hire a planning firm to begin a master plan for the Plante's Ferry Park Sports Complex. The master plan would likely cost approximately $100,000, and the City fully expects Spokane County (or Spokane County Parks and Recreation) to pay half the cost (or approximately $50,000). Staff believe it would be beneficial to get the planning effort started immediately. If Council approves the letter of support, the City would likely immediately hire a planning firm and seek reimbursement from the County for half of the planning costs. Part of the planning/study would be to explore future opportunities for a partnership to operate and maintain Plante's Ferry. This would include review of the budget and further discussions with City Council over cost implications to the City for any partnership arrangement. Discussion of impacts relevant to the ARP scope, such as discussion related to access to parks by low-income individuals, encouraging physical activity, and the increased park access that the project would provide to disproportionately impacted areas of the City. Other items identified by City Council RFP proposals are due October 28, 2022. Thus, staff are seeking approval to provide the attached letter of support to Spokane County. If approved by Council, the letter would be submitted to Spokane County and the process to select a consultant for the public master development planning process would begin. OPTIONS: Discussion and approval to submit a letter of support. RECOMMENDED ACTION OR MOTION: Approval to submit a letter of support and approval to proceed with hiring a consultant to begin the master planning study process. BUDGET/FINANCIAL IMPACTS: If Council supports the RFP, City staff would engage a planning firm to immediately begin the planning/study process. Staff estimate this effort would cost approximately $100,000. There are available funds in the City Manager's budget. STAFF CONTACT: Erik Lamb, Deputy City Manager; Mike Basinger, Economic Development Director ATTACHMENTS: Spokane County RFP Scope and City of Spokane Valley Letter of Support. Spokane �Valley� 10210 E Sprague Avenue • Spokane Valley WA 99206 Phone: (509) 720-5000 • Fax: (509) 720-5075 • www.spokanevalley.org Email: cityhall@spokanevalley.org October 25, 2022 Doug Chase, MPA Director Spokane County Parks, Recreation & Golf Department 404 N. Havana Spokane, WA 99202-4690 RE: ARPA: 2221 Negative Economic Impacts: Strong Healthy Communities Neighborhood Features — Plante's Ferry Sports Complex Phase 1 Design and Construction Dear Mr. Chase: The City of Spokane Valley ("City") City Council ("City Council") is pleased to provide this letter of support regarding the proposed Plante's Ferry Sports Complex Phase 1 Design and Construction project (the "Project") in response to Spokane County's ARPA Request for Proposals 2221 as described above. The City Council has considered the proposed Project and supports assisting a portion of the funding of the master development plan to consider appropriate improvements and to study options for a possible long-term partnership with Spokane County for ownership, enhancement, operations, and/or maintenance of the facility. While the Plante's Ferry Sports Complex is located in Spokane County, the City has long recognized the importance of the facility to Spokane Valley and its residents. It is located directly on the City's border and many users access the facility from within the City from Trent Avenue. The City has been actively involved on its own and in cooperation with Spokane County in looking at possible improvements to the Plante's Ferry Sports Complex since at least 2016. Youth sports are a critical recreational and tourism driver within the region and Plante's Ferry has always been a major component of that given the strong youth soccer programs in the area. The average annual household income in the census tract served by Plante's Ferry is $48,015, which is 35% below the statewide level of $73,775. Investments in public and neighborhood parks provide equitable access to all populations to improve physical and mental health, support well-being and create economic opportunities. This ARPA funding opportunity is an excellent chance to utilize one-time funds to make a significant investment to increase and enhance access to youth sports, outdoor recreational opportunities, and realize a positive economic development impact gained from additional large tournaments attracted to the area. Given the need and the benefits of the ARPA funding opportunity, the City supports immediately hiring a firm to develop the master plan and to pay for up to half of the total costs of the master plan development. This will enable a plan to be developed in an efficient and quick manner to allow construction to proceed as quickly as possible. Further, the planning effort is important to Page 1 of 2 the City as the City is currently engaged in a tourism study update with Johnson Consulting. In 2023, the tourism study will explore revenue streams and marketing potential, among other elements, to integrate into the overall tourism strategy which will include outdoor sports complexes and special event venues, such as the Plante's Ferry Sports Complex. The planning effort is also critical to review opportunities and options for possible partnership and collaboration between Spokane County and the City in ownership, enhancements, operations, and/or maintenance of the facility. While City Council is intrigued by the possibility of partnership and collaboration and desires to learn more about those efforts, it is important for City Council to understand exactly what such partnerships would involve. By proceeding with a master plan study, the City will be able to evaluate the financial and operational implications that will provide critical information about those costs and impacts on the City. The City Council thanks Spokane County for this funding opportunity and again is pleased to support the Project as outlined in this letter. Sincerely, Mayor Pam Haley on behalf of the Spokane Valley City Council Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 25, 2022 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Admin Report: Stormwater Utility Program Rate Revision GOVERNING LEGISLATION: SVMC 3.80 Storm and Surface Water Utility; SVMC 3.35.10 — Contract Authority PREVIOUS COUNCIL ACTION TAKEN: • Adoption of current stormwater utility fee at incorporation of the City in 2003 • April 26, 2022 — Administrative Report: Stormwater Comprehensive Plan and Rate Study • May, 3 2022 — Motion Consideration: Stormwater Comprehensive Plan and Rate Study Consultant Contract • October 2, 2022 — Administrative Report: Stormwater Master Plan and Rate Study BACKGROUND: The City Stormwater Utility manages its stormwater program pursuant to the Spokane Valley Municipal Code (SVMC) Chapter 22.150 (Stormwater Management Regulations), the Spokane Regional Stormwater Manual (SRSM), requirements set forth under the National Pollutant Discharge Elimination System (NPDES) Phase II Municipal Stormwater (MS4) Permit, and the Washington Department of Ecology Underground Injection Control (UIC) Program. The Stormwater Utility, an enterprise fund, is funded through the collection of Storm and Surface Utility (Utility) fees from developed parcels located within the City, and the Spokane County Aquifer Protection Area (APA) fee. The Stormwater Utility Fee of $21 per year is assessed uniformly on single family residences, duplexes, triplexes and fourplexes. All other developed property is charged $21 for every 3,160 square feet of measured impervious surface area. The current stormwater rate is expected to generate about $1.9 million in 2022 to City Fund 402. The fee was established when the City incorporated and is in the adopted Master Fee Schedule. The Stormwater Utility Fee has not increased since 2003. The APA fee, a voter adopted fee, is imposed on each water meter within the City by water meter size. The APA funds are collected by Spokane County, county -wide and distributed proportionately to local jurisdictions. APA funds must be "expended entirely on stormwater related projects that are designed to protect the aquifer." Without a regional public vote, this fee will sunset in November of 2024. This fee is expected to generate about $460,000 in 2022 to City Fund 403. The City has recently developed a Stormwater Utility Plan to establish the long-term goals of the Utility, identify solutions to adverse stormwater conditions, aging and non-standard stormwater facilities, address capacity and water quality issues, identify strategies necessary to ensure compliance with the MS4 permit and UIC programs, and develop a sustainable financial plan for the utility. The Stormwater Utility Plan identified two Level of Service (LOS) recommendations, Minimum Required and Pro -Active. The Levels of Service recommendations guided a Stormwater Utility Rate Study and recommendations for potential stormwater utility rate structures and fees. The public had the opportunity to provide input through a survey and public meeting held on October 20, 2022. The results of the survey and the public input received at the public meeting will be discussed with City Council. The Minimum Required LOS, if adopted, will increase the Stormwater Utility Rate by $24/year to $45/year. This rate increase includes funding for an additional 3.0 full time employees (FTEs). Currently, there are 4.13 FTEs funded by the Stormwater Utility. The Pro -Active LOS, if adopted, will increase the Stormwater Utility Rate by $37/year to $58/year. This rate increase includes funding for an additional 7.0 FTEs from the existing staffing levels. Staff recommends that Council adopt one of the proposed levels of service, the Minimum Required LOS or the Pro -Active LOS. The stormwater utility fee associated with the LOS adopted by Council will be incorporated in the Master Fee Schedule in November 2022 and will be collected in 2023. By adopting a LOS standard and associated stormwater fee, the City's Stormwater Utility will have the ability to meet all required federal, state, and local standards, as well as provide for continued maintenance and development of the City's stormwater facilities. OPTIONS: 1) Adopt the Minimum Required LOS for the Stormwater Utility and increase the Stormwater Utility fee to $45/year with an annual increase consistent with the consumer price index (CPI); or 2) Adopt the Pro -Active LOS for the Stormwater Utility and increase the Stormwater Utility fee to $58/year with an annual increase consistent with the CPI; or 3) Take other appropriate action RECOMMENDED ACTION OR MOTION: Seeking consensus to 1) Adopt the Minimum Required LOS for the Stormwater Utility and increase the Stormwater Utility fee to $45/year with an annual increase consistent with the consumer price index (CPI); OR 2) Adopt the Pro -Active LOS for the Stormwater Utility and increase the Stormwater Utility fee to $58/year with an annual increase consistent with the CPI. BUDGET/FINANCIAL IMPACTS: As identified in the 2021, 2022, and proposed 2023 City Budgets, the current stormwater utility fee of $21/year provides very minimal excess funds above the Stormwater Utility's recurring expenses, and in 2023 recurring expenditures are estimated to exceed recurring revenues by about $208,000 in Fund 402. Without a revenue increase, the Utility will need to decrease its services so that expenses do not exceed revenues in future years. With the recommended stormwater utility rates, potential revenue for Fund 402 in 2023 could range from $4.8 to $6.1 M depending on the adopted level of service. STAFF CONTACT: Gloria Mantz, PE — City Engineer ATTACHMENTS: Presentation Sfiokane STORMWATER UTILITY PROGRAM MASTER PLAN & RATE T DY October it 2022 City Council Presentation. - • ....- • - A t - 14= . Acesilal tii • = Stormwater Utility Funding Stormwater Utility is an Enterprise Fund Must be self-sufficient by law Stormwater Fee — Fund 402 Instated in 2006 $21 per single family unit or 3,160 sq. ft of impervious area Generates approximately $1.9M annually County Aquifer Protection Area (APA) — Fund 403 Voter approved in 1985, Sunsets in 2025 Renewal requires voter approval Generates approximately $450,000 annually Used for sewer projects through 2011 Must be spent on projects that protect aquifer 2 Spokane Valley 3 Stormwater Utility Funding Stormwater Fee has not increased since 2006 Significant cost inflation & population growth since incorporation Existing revenues narrowly exceed recurring expenditures Level of Service has decreased due to funding Level of Service will continue to decrease without additional revenue New Regulatory Requirements Underground Injection Control (UIC) Program Regulates stormwater discharges to Groundwaters of the State National Pollutant Discharge Elimination System (NPDES) Municipal stormwater permit for Eastern Washington Regulates discharges to Surface Waters of the State Initial permit effective in 2009, updated in 2014 and 2019 A new permit update will be effective in 2024 Future Eastern Washington permit requirements typically align with current Western Washington permit requirements Project Overview and Objectives Timeline Late May 2022 Project Kickoff Data Inventory June - August 2022 •Data Evaluation •Gap Analysis •Plan Development September - October 2022 •Prepare Rate Study • Develop, Present, & Revise Master Plan & Rate Study Project Objectives Update stormwater utility rates Organize the City's approach to the stormwater utility Develop a self -funded program Assess Citywide needs (maintenance, infrastructure, etc.) related to future growth and plan for improvements 4 g Confirm regulatory compliance Public Review & Comment Spokane Valley Level of Service Goals Level of Service (LOS) Goals A measure of City actions to maintain Stormwater Utility operations at an acceptable level. listing Services Minimum Required Pro -Active 5 • Programmed — Services funded by the Stormwater Utility Budget. • Non -Programmed — Services not funded by the Stormwater Utility. • Existing Services plus additional efforts needed to: • Meet regulatory requirements. • Keep stormwater infrastructure functional. • Minimum Required plus additional efforts that could: • Improve water quality and hydrology to receiving waters • Replace aging infrastructure • Streamline existing processes Spokane Valley Gap Analysis —Goals Goal: Assess City's compliance with regulatory requirements & LOS goals. Identify gaps and develop recommendations for improvement Estimate resources needed to support compliance and LOS goals Develop an action plan to implement recommendations 6 Spokane jUalley° Gap Analysis —Approach Develop compliance checklists: Stormwater Elements Not Regulated } LOS Goals MS4 Phase II Permit Regulatory Requirements UIC Rule (WAC 173-218) Review relevant documents to understand existing City activities Interview City staff to: Understand current Stormwater Utility Program Identify gaps in current program Estimate resources needed Develop LOS goals to met regulatory requirements Review outcome with City 7 Spokane Valley Existing Operating Budget • MS 4 Permit Requirements • Stormwater Management Program Plan • Public & Education outreach • Inspection and mapping of stormwater infrastructure • Illicit Discharge and Spills Response • Effectiveness Studies • Construction Site Stormwater Runoff Control • UIC Program Requirements • Underground Injection Control (UIC) inventory, registration, and assessment • Limited UIC retrofit program • Service Contracts • Landscape & Weed control • Street Sweeping • Vactoring • Emergency Spill Cleanups • Limited Stormwater Capital Improvement Program (CIP) • Replacement of failing/nonstandard stormwater infrastructure and UIC Retrofits (street CIP projects) • Limited Small Work Program — Projects approximately every 3 years • Citizen response to conditions • Maintenance of failing and damage facilities • 4.1 Full time employees (FTEs) funded by Stormwater Utility & 1.5 FTEs currently funded by the General Fund *Breakdown by category are estimates. Gap Analysis — MS4 2019-2024 Permit Permit Requirements Annual Report & MS4 SWMP Public Education & Outreach (E&O) Public Involvement and Participation Illicit Discharge Detection and Elimination Construction Site Stormwater Runoff Control 9 Post Construction Stormwater Management Municipal Operations and Maintenance Monitoring and Assessment Reporting and Record Keeping Spokane jUalley° Gap Analysis — MS4 2024-2029 Anticipated Permit Anticipated Permit Changes Public Education & Outreach Stormwater Program Effectiveness Studies Stormwater Retrofit Requirements 10 Enhance Source Control Programs Emerging Pollutants Environmental Justice Spokane jUalley° Gap Analysis — UIC Rule Results UIC Rule Requirements Registration Meeting the Non -Endangerment Standard Well Assessment Emergency Situations Presumptive or Demonstrative Approach Siting and Design of New UIC Wells Operation and Maintenance of UIC Wells Source Control & Runoff Treatment Requirements Spills and Illicit Discharges Determining Treatment Requirements Classification of Vadose Zone Treatment Capacity Note: Most UIC Rule requirements are being addressed under MS4 Permit. 11 Spokane Valley UIC Retrofit Program Planning Process Required by State Law (WAC 173-218) Levels of Service: Minimum Required: 40-year plan Proactive: 20-year plan Number of UICs Percentage 1st Priority UIC Retrofits 162 2.13 2nd Priority UIC Retrofits 1008 13.25 3rd Priority UIC Retrofits 4711 61.94 UICs Meet Standards No Retrofit Required 1725 22.68 12 UIC Retrofit Priority Distribution 162, 2% ■ 1st Priority UIC Retrofits ■ 2nd Priority UIC Retrofits D3rd Priority UIC Retrofits ® UICs Meet Standards Spokane Valley Stormwater Elements not Regulated Capital Improvement Program (15-year timeline): Minimum Required: Replace/upgrade failing conditions & infrastructure Proactive: Replace aging/failing conditions and infrastructure Small Works Roster: Minimum Required: Annual budget of $350,000/year Proactive: Annual budget of $450,000/year Develop & Implement Stormwater Utility Locate Program: Annual budget of $300,000/year 13 Spokane jUalley° Stormwater Fee History Last fee increase went into effect January of 2006; since then... Cost inflation Significant growth / development 2019 NPDES Permit Additional operating and capital needed to serve growth / development Partial cost recovery through the Aquifer Protection Area (APA) fee (sunsets 2025) $35 $30 $25 $20 $15 $10 $5 $0 14 City's Annual Stormwater Fee vs. Consumer Price Index (CPI) Inflation ----------------- ----------00 $32.05 $21.00 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 City's Fee ---CPI Inflation Applied to 2006 Fee Spokane jUalley° Rate Calculation Approach Step 1: Determine Costs Fiscal Policy Achievement + Operating & Maintenance Costs + Annual Capital Program Annual Revenue Needs 15 Step 2: Calculate Rate Annual Revenue Needs • Total Equivalent Residential Units Step 3: Adopt Fee Resolution *ERU = One ERU is equal to one single-family residential unit or 3,160 impervious square feet for non-residential Minimum Required vs. Proactive 2023 Fee Comparison* 2023 Annual Stormwater Rate, $45 Stormwater Elements Not Regulated, $11 UIC Rule, $4 2024-2029 Anticipated MS4 Permit Requirements, $4 2019-2024 MS4 EWA Phase II Permit Section, $5 Existing Operating Budget, $21 Minimum Required • 2023 Annual Stormwater Rate, $58 2024-2029 Anticipated MS4 Permit Requirements, Existing Operating Budget, $21 *Breakdown by category are estimates. Proactive Existing Staff Additional Staff Existing Operating Budget 4.13 FTEs Minimum Required LOS 3.0 FTEs Proactive LOS # Both LOS include 1.5 fte — Not Programmed Spokane Valley Annual Revenue Existing Stormwater Fee $1.9M Min Required LOS $4.8M Proactive LOS $6.1M 17 Spokane jUalley° Single -Family Monthly Stormwater Rates $14 $12 $2 $0 t>t` �, Go a�° or Qua Go o� L �.� Go • cc• a� 5� e� Qa �� Q a5 ° a � C,o °.r a`�` oJ� ae� a° �� Gre \.e �a ° Oe ce J e a a 1 iiiiiiiihllliiIIll II I I I ae\ 0��\ ate\ �a\A oti�\ Jo�� ree \aaa \ ��e ep �� \ o\A r �`� \ae �e \ oo ao oe ko, ee , �a � o o J o a� a 5 .� �a .pJ r a e� ��e� 5Q �a eo sae �°� el> G'Q Az C�� a.` ago �� `J °oo �Q� \Q., �� e • 9> r-> cp J of ` cos(\awe �o 5 5��a `�� SQo� o a Note: Survey completed in July 2022. a • Public Outreach Public Meeting on October 20, 2022 Public Survey 19 Spokane jUalley° Next Steps Council Consensus on Stormwater Utility LOS Minimum Required: Pro -Active: $45/year or $3.75 per month + CPI yearly increase $58/year or $4.85/month + CPI yearly increase Motion Consideration on November 8, 2022 Incorporate in 2023 Master Fee Schedule 20 Spokane jUalley° 21 Questions? Spokane jUalley° CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 25, 2022 Department Director Approval: ❑ Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Retail Recruitment Update GOVERNING LEGISLATION: None PREVIOUS COUNCIL ACTION TAKEN: Some of Council's previous actions include: 2016, 03-08: Admin 2016, 05-17: Admin 2016, 05-24: Motion 2016, 11-15: Admin 2017, 08-29: Admin 2017, 09-12: Admin 2018, 04-24: Admin 2018, 07-31: Admin 2019, 01-22: Admin 2019, 11-26: Admin 2020, 12-22: Admin 2021, 01-19: Admin 2021, 09-14: Admin Report with CAI Report on Economic Development Marketing Contract approved to contract with Atlas Advertising Marketing Report, Marketing Study Update, Atlas Advertising Report: Marketing Report Report; retail recruitment Report on 2018 Marketing Consultant Selection, KREM Report with Retail Strategies Report; 2018 Marketing Report Report; 2019 Marketing Report Report, 2020 Marketing and Communications Report, retail recruitment update Report, retail recruitment update BACKGROUND: In 2015, the City engaged the services of Community Attributes, Inc. (CAI) to develop a retail improvement strategy and action plan to enhance the City's retail offerings. In 2016, the City updated its comprehensive plan and development regulations that incorporated many of the strategies and actions identified in the study, such as increased flexibility for retailers, increased residential density along commercial corridors, and new opportunities for neighborhood commercial. In late 2017, the City engaged Retail Strategies, a retail recruiter, consistent with the implementation strategy of the CAI study. Since 2017, the City has been working with Retail Strategies on retail recruitment and market trends, specifically identifying retail recruitment and attractions that are unique to the City of Spokane Valley retail mix. Their work has included retail trade area research, regular updates of the City's shopping center and retail corridors, and continuing retail recruitment efforts including representation at International Council of Shopping Center conferences, and developing relationships with retailers, brokers, developers, and key industry contacts on behalf of the City. Tonight, Ms. Brookley Valencia and Mr. Scott vonCannon of Retail Strategies will provide an update on their recent in -market, in -person review, past retail successes, future retail pursuits, current retail trends, and recent discussions with the local developer and broker community. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion BUDGET/FINANCIAL IMPACTS: The contract with Retail Strategies was budgeted at $25,000 for 2022. STAFF CONTACT: Susan Nielsen, Economic Development Specialist ATTACHMENTS: Retail Strategies presentation OVERCOMING CHALLENGES Quality of Life New Business DISCOVER, r''NNECT and THEN & NOW Market Retail ECONOMI(` IMPACT Past Wins Retail builds on retail. Retail economic impact adds up quickly. Retail attracts the workforce that attracts the primary jobs. Retail influences executives looking to locate their company in your community. Retail enhances quality of life. Quality of life encourages future growth of your community. Retailer Burlington U LTA Chipotle Maverik (4th Location) Combined Estimated Number of Jobs for the Local Economy: "' 94 Combined Estimated Annual Sales Tax Revenue for the Local Economy: "' $157,250 Retail builds tax base --- Retail adds jobs from entry-level to managerial --- Retail builds communities ECONOMI(` IMPACT Deal Pipeline Retail builds on retail. Retail economic impact adds up quickly. Retail attracts the workforce that attracts the primary jobs. Retail influences executives looking to locate their company in your community. Retail enhances quality of life. Quality of life encourages future growth of your community. Retailer Entertainment Concept Chicken Fast Casual Convenience Store Combined Estimated Number of Jobs for the Local Economy: 136 Combined Estimated Annual Sales Tax Revenue for the Local Economy: $95,200 Retail builds tax base --- Retail adds jobs from entry-level to managerial --- Retail builds communities TRENDS The Road Maps (Plural) for Reinventing Enclosed Malls Reinventing malls is a site -by -site calculation. Too many factors are in play to make universal declarations about how to reinvigorate these properties, as each one is so different. But effective road maps are emerging. Some examples include: • putting a much bigger emphasis on park -like outdoor spaces designed to be community focal points • replacing ring roads and parking lots with streetscapes that look and feel just like the urban neighborhoods around them While these projects can take different forms, they arise out of a common need for something more engaging and productive than an insular, inward - facing, fortress -like building. Mixed -use transformation of the 465k SF Crossroads Bellevue mall in Washington. Based on that plan, owner ROIC is replacing part of the parking lot with a u- shaped, 224-unit residential building. A new park will connect the site to a city -owned community center, with trails and trail connections. Crossroads' 15k SF of new green space will include a freestanding food -and -beverage pavilion, lawn, outdoor seating, picnic tables, fire pits and music stage. ICSC Article by Joel Groover, Contributor, Commerce + Communities Today TRENDS Retail Real Estate Is Enjoying Its Biggest Revival in Years U.S. retail real-estate vacancies are down, rents are up, and more stores are opening than closing. U.S. retail vacancy fell to 6.1% in the second quarter, the lowest level in at least 15 years, while asking rents for U.S. shopping centers in the quarter were 16% higher than five years ago, according to real-estate services firm Cushman & Wakefield. More stores opened than closed in the U.S. last year for the first time since 1995, according to an analysis by Morgan Stanley, and some analysts say they expect that trend to continue this year even with recession fears rising. Brookfield Properties "For the first time in almost five years now, we'll have...more new stores opening in the U.S. than closures," Brian Kingston, managing partner at Brookfield Asset Management, said on a recent call with investors. "And these net new 2,600 stores will require an estimated 23 million square feet of space" The real-estate firm, which is one of the biggest mall owners, said that spending at its 132 U.S. malls is 31% above prepandemic levels. Kate King. "Retail Real Estate Is Enjoying Its Biggest Revival in Years". Wall Street Journal, October 4, 2022. FOCUS PROPERTIES Spokane Valley Mall Mixed Entertainment Creating a tenant mix beyond apparel and food courts. One trend likely to continue is the repurposing of mall spaces to include more "live/work/play" amenities with a mix of retail, restaurants, fitness, entertainment, apartments and office space. Exterior & Interior Access / External Facade Redesign There is a hybridization happening with the traditional enclosed mall when it comes to fagade and entry access. Stores are being redesigned with a front exterior facade, allowing for better visibility, signage, and exterior/interior access. 9 FOCUS PROPERTY Sprague Avenue Site We discovered a new site listing earlier this year and conducted outreach to the listing agent. We discussed the status of the site, parcel size, the property owner's preference to sell/lease, etc. Moving forward, we began outreach to prospective tenants. We currently have interest from two prospects and have connected these prospects to the listing agent for negotiations. Letter of Intent (LOI) has been submitted. PROGRP55 Corner Sprague Avenue & S Progress Road _qleR& _• d r oMECAPEAK FOR LEASE Build to suit $30/sgft NNN PF1JL MI CI -ELL Fred Meyer ovm • 2.07 Acres of land - Ready for the next great thing! • Access to 1-90, Evergreen, Sullivan and Sprague arterials FOCUS PROPERTY Value -Add Shopping Center We connected with a developer and learned they had recently tied up a shopping center site in Spokane Valley. Moving forward, we will assist with all vacancies and work to help generate tenant interest for junior anchors sites and pad sites. 11 Ongoing Conversations We have flagged over 45 commercial retail sites in Spokane Valley, and we continue pushing those sites out to retail prospects that might be a fit. We have conducted outreach to over 60 retail prospects ranging from: entertainment, organic grocers, coffee, quick serve restaurants, fast casual restaurants, sit-down restaurants, fitness studios, clothing, general merchandise, furniture, sporting goods, and more. We continue to collaborate and strategize with the Spokane Valley economic development team to think creatively regarding new -to -market retail. Wholesale° O MiIIV•�d 14111h 4m(•GREENACR. DVS) WOO • • Vera • Dshman Hills A Natural Area Strategy Update Retail Expansion & Trends On Demand Reporting Ongoing Effort Continuously improving our efforts to maximize the retail potential in your community Appropriately position your community Update City leaders on the latest in retail Your research concierge 13 Spokane Valley, WA CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 25, 2022 Department Director Approval: El Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. Report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Community Development Block Grant (CDBG) — Potential Projects Program Year 2023 GOVERNING LEGISLATION: CDBG — Federal Department of Housing and Urban Development (HUD) 24 CFR § 570; Chapter 39.34 RCW PREVIOUS COUNCIL ACTION TAKEN: October 15, 2019, the City adopted Resolution 19-014, relinquishing Spokane Valley's 2020 and 2021 Set -aside; ; June 9, 2020, the City entered into a three-year agreement (2021, 2022 and 2023) to participate in the Spokane County CDBG/HOME Consortium. BACKGROUND: The City of Spokane Valley is a member of the Spokane County CDBG Consortium. Each year the Federal Department of Housing and Urban Development provides CDBG entitlement funding to Spokane County. On June 9, 2020, the City entered into an agreement with Spokane County that includes a set -aside of the County's entitlement based on the City's share of the Consortium population. Although the City has a guaranteed set -aside, we must participate in Spokane County's annual CDBG application process. To be eligible for CDBG funding, projects must serve low- and moderate- income people either as an area -wide benefit or on an individual basis. Proposed projects must also be ranked as a "high priority" in Spokane County's Consolidated Plan. High priority infrastructure projects include water, sewer, street improvements, and sidewalks. The maximum amount that can be spent on infrastructure in a single year is approximately $432,000. Currently, Spokane County is accepting requests for proposals for the use of CDBG funds for program year 2023. The CDBG application deadline is November 11, 2022. A public hearing on the proposed projects is scheduled for Tuesday, November 8. The following projects were identified based on an evaluation of sidewalk needs in CDBG target areas. # Proposed CDBG Sidewalk Project Estimated Cost 1 4th Avenue — Eastern Road to Catherine Johnson Apts. $420,000 2 Progress Rd — Mission to Broadway $500,000 Catholic Housing Ventures (CHV) is the owner/operator of the Catherine Johnson Apts., and they are planning to submit their own proposal for CDBG funds to complete the project. They have experience completing sidewalks for other projects and would provide all the engineering and other technical requirements of the project. This segment would fill the gap between two existing sidewalks and provide the only sidewalk for pedestrians navigating the hill just east of Eastern Road. The Progress Road project is part of a Safe Route to School leading to nearby Progress Elementary. To accommodate a sidewalk, Progress Road would have to be narrowed, potentially up to 6ft. The proposal furthers our intent to provide transportation facilities for all users and is consistent with the adopted Complete Streets Ordinance. After narrowing the road, it will still meet minimum width requirements and allow sufficient space for street parking. Tonight, we are looking for Council to select a priority project(s) for application. Additionally, if the Catherine Johnson project is selected, we are asking Council to approve a letter of support for CHV's application, which the County would require because the project is on City property. If Council elects to support an internal proposal, staff will mail postcards to properties adjacent to the proposed sidewalk project providing staff contact information and a link to a webpage with detailed information relating to the project. OPTIONS: Consensus on the selection of a proposed CDBG sidewalk project for consideration at the scheduled public hearing on Tuesday, November 8. RECOMMENDED ACTION OR MOTION: Consensus on the selection of a proposed CDBG sidewalk project for consideration at the scheduled public hearing on Tuesday, November 8. BUDGET/FINANCIAL IMPACTS: CDBG grants are funded at 100 percent of the application request. Project costs include a City share of project design, engineering management, and related stormwater improvements. STAFF CONTACT: Eric Robison, Housing & Homeless Coordinator ATTACHMENTS: PowerPoint Presentation Community Development Block Grant 2023 Program Year October 25, 2022 Eric Robison, Housing & Homeless Coordinator Spokane Valley CDBG Funding Progression Housing and Urban Development Spokane County Urban Consortium City of Spokane Valley Entitlement 2023 CDBG Potential Projects - Administrative Report Application Process Assist Low to Moderate Income individuals or as an area -wide benefit Projects must have a High Priority Ranking in Consolidated Plan High Priority Infrastructure projects: water, sewer, streets, and sidewalks Must primarily benefit residential area 2023 CDBG Potential Projects - Administrative Report 1' , �. ..x.•. nn.a+ru .LiztALI.2.sms,10- , ...�as, ,moss., n.a 3 Project Selection and Methodology Legend Existing sidewalks SRTS Gape In LMI Parcels Grosses DS 60. Curter Low Moderate Income Area 0 1000 4,000 6900 &OM 10000 Feet Identify Sidewalk Gaps CDBG Target Areas (LMI) Close to schools Consistent with comprehensive plan Within right-of-way 2023 CDBG Potential Projects - Administrative Report CDBG Public Outreach Mailed Notice: 22 Spokane Valley Community Development Block Grant The Community Development Block Program (CDBG) is a flexible federal program that allocates annual grants to larger cities and urban counties to develop better communities for low- and moderate -income persons. The City of Spokane Valley participates in the CDBG program as part of the Spokane County Consortium. Spokane Valley receives a guaranteed annual set aside of the Consortium's entitlement funds. Even with the guaranteed set aside, the City must apply for funding like all other agencies requesting CDBG funding. Since 2013, the City of Spokane Valley has used CDBG funds for sidewalk projects in priority areas, which include providing safe walking routes for school children. For the 2019 project year, the City of Spokane Valley has identified three sidewalk projects that could qualify for CDBG funds. These project areas are: • Conklin Road between Riceland Lane andApplewayTrail • Farr Road between 8th Avenue and 6th Avenue • Ella Road between Alki Avenue and Broadway Avenue The City of Spokane Valley invites residents and owners within the project areas to provide input on the above projects. Your input will help the City prioritize and select the project to apply for limited CDBG funds. S°" okane p Valle Y The City Council will hold a public hearing on these projects October 23.2018 at 10210 E Sprague. The meeting starts at 6 p.m More information about the CDBG program and the identified projects is available online at www.spokanevalley.org/CDBG. If you have any questions, comments, or concerns about the projects or the City's CDBG participation, please contact Chaz Bates at cbates@spokanevalley.org or 509-720-5337. ®ipirtmente City CDBG Website www.spokanevalley.org/CDBG Depertmenls • Home . Community and Public Works . City Attorney city Clerk . City Council . City Manager • otmctory Documents Finance 0 Forme Human Resources Doer/alone a Admin EMERGENCY ►REPAREDNEss • Conmunhly anti PubO* works • Communrty Development Block Grant +Community Development Block Grant Community Development Block Grant (CDBG) DE, p y tE . I annual grants to larger Mies. s rbart ronnilm- In thirtieth -titles whit funding lu address a n .I, , r I r rr, n dy development needs. such as noosing rmanlluminn. pnnnr 'ecllfl4s. Infrastructurelob creation. publrt 'Invitesand m The CDBG Program Is authorrle0 by title I of the Nousing and Canmuraty Development Act of 191a and Is al the Iona,r nnrinuuu(ly rfm Proprzmr n[ rr_n;lny one Urban • City of Spokane Valley's CDBG Program Ine City of Spokane valley participates In the CDBu program as a Contact Information Cr, irrolt Dove' oprholit CJIYr'.I'JI � Phone:NW) 710 59ab Email economlcdevelopmenlgrspokanevalley.org Heuer Monday through Friday from E:00 a.m. to 5:00 p.m. 2023 CDBG Potential Projects - Administrative Report 5 4th Ave -Catherine Johnson Court E 2nd Ave CDBG 2022 Project: 4th Ave Sidewalk Eastern to sidewalk at CJ Apts Legend Qualifying Census Blocks 1 1 CDBG Projects Safe Routes to School Schools © Library O Transit Center • Bus Stop 4) Fire Station Existing Sidewalks • • • • Appleway Trail 0 30 60 90 120 150 Feet 'Prole ctbraeon to Nostraltveporposes only 2023 CDBG Potential Projects - Administrative Report 6 Progress Rd Mission to Broadway Cv. . Proposed Sidewalk N f V Safe Route to Schaal Existing Sidewalks N Progress Rd - Sidewalk Proposal - Mcq, Pr dced.- 10!18/2022 51Cominmily & Pulp!, WA=rkc Scale. 1;2,700 �7 Fevt 0 70 150 300 �ne Ualley- 2023 CDBG Potential Projects - Administrative Report 7 Recommended Projects for CDBG Applications ■ Catherine Johnson Court 4th Ave east of S Eastern Rd Catholic Housing Ventures applying to complete the project Fill gap between existing sidewalk to east and west Approximate cost: $342,551 -ropes Road From Mission to Broadway Safe Route to school Will narrow the roadway by up to 6ft, but would still maintain standards for minimum width Approximate cost: $500,000 2023 CDBG Potential Projects - Administrative Report Questions? 2023 CDBG Potential Projects - Administrative Report 9 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 25th, 2022 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: 2023 "No Child Left Inside" RCO Grant Opportunity GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Spokane Valley Parks and Recreation prides itself on its diverse set of recreation programs and events throughout the year. In particular, the summer season boasts programs and events to create affordable activities for youth and adults. The Washington State Recreation & Conservation Office (RCO) offers a grant program titled "No Child Left Inside" (NCLI) that provides funding for outdoor education and recreation experiences for underserved youth. As a potential Tier 1 (i.e., first-time) applicant, there is no match required and sponsors can request up to $25,000 in grant funding. Spokane Valley's T.E.E.N. (Together Engaging & Exploring Nature) Camp was new in 2019 and last scheduled for programming in 2020 but was cancelled that year due to the Covid-19 pandemic. The Recreation Division would like to apply for NCLI funding to revive this program and expand it to be more geared towards outdoor education. We would be requesting the maximum amount of $25,000 and use these funds for eligible costs including: direct costs, fees for field trips and transportation, seasonal staff wages, supplies, student stipends and one-time equipment purchases that will assist the program to be sustainable into the future. OPTIONS: Council Discussion RECOMMENDED ACTION OR MOTION: Staff is seeking Council consensus to apply for an RCO "No Child Left Inside" grant due November 1, 2022. BUDGET/FINANCIAL IMPACTS: Projects are approved in July 2023. If awarded, this funding would be utilized for 2024 summer TEEN Camp. Recreation programs are designed to cover expenses through revenues collected. STAFF CONTACT: Kendall May, Recreation Coordinator ATTACHMENTS: To: From: Re: DRAFT ADVANCE AGENDA as of October 20, 2022; 8:30 a.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings Nov 1, 2022, Study Session, 6:00 p.m. [due Tue Oct 25] ACTION ITEMS: 1. Resolution 22-020 Amending Policies for Street Vacation Compensation - Bill Helbig 2. Motion Consideration: City Hall Holiday Closure - John Whitehead NON -ACTION ITEMS: 3. Spokane Regional Emergency Communications (SREC) - Assistant Police Chief Kevin Richey, Erik Lamb (30 mins) 4. Code Text Amendment Stormwater Utility - Gloria Mantz 5. Park Maintenance Contract - John Bottelli, Erik Lamb 6. Advance Agenda - Mayor Haley 7. Info Only: Engineering Monthly Report 8. Executive Session: [RCW 42.30.110(1)(g)] Review Performance of a public employee [*estimated meeting: 80 mins] (10 minutes) (5 minutes) Nov 8, 2022, Formal Meeting, 6:00 p.m. Proclamations: (1)Small Business Saturday; (2) Veterans Day 1. PUBLIC HEARING: CDBG 2023 Project(s) Submittal - Eric Robison 2. Motion Consideration: Approval of CDBG 2023 Project(s) Submittal - Eric Robison 3. PUBLIC HEARING #3: 2023 Budget - Chelsie Taylor 4. Consent Agenda (claims, payroll, minutes) 5. Second Reading Ordinance 22-022 Amending 2022 Budget - Chelsie Taylor 6. Second Reading Ordinance 22-023 Adopting 2023 Budget - Chelsie Taylor 7. Motion Consideration: Mayoral Appointment, Citizen to SHA - Mayor Haley 8. Motion Consideration: Stormwater Utility Rates - Gloria Mantz 9. Admin Report: Law Enforcement Contract Renewal - Morgan Koudelka, Erik Lamb 10. Admin Report: LTAC Recommendations to Council - Chelsie Taylor, Sarah Farr 11. Admin Report: Advance Agenda - Mayor Haley Nov 15, 2022, Study Session, 6:00 p.m. 1. Sprague Avenue Pilot Study - Bill Helbig 2. Balfour Park Project Update - Bill Helbig 3. Comprehensive Plan - Chaz Bates 4. Advance Agenda - Mayor Haley (10 minutes) (20 minutes) (5 minutes) [due Tue Nov 1] (10 minutes) (10 minutes) (5 minutes) (5 minutes) (10 minutes) (10 minutes) (5 minutes) (10 minutes) (20 minutes) (15 minutes) (5 minutes) [*estimated meeting: 105 mins] [due Tue Nov 8] (15 minutes) (15 minutes) (15 minutes) (5 minutes) [*estimated meeting: 50 mins] Nov 22, 2022, Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Motion Consideration: Law Enforcement Contract Renewal - Morgan Koudelka, Erik Lamb 3. Admin Report: 2023 Fee Resolution - Chelsie Taylor 4. Admin Report: Fire Dept Monthly Report - Chief Soto 5. Admin Report: Advance Agenda - Mayor Haley 6. Info Only: Department Monthly Reports 7. Executive Session: [RCW 42.30.110(1)(g)] Review Performance of a public employee [*estimated Nov 29, 2022 - meeting cancelled - Thanksgiving holiday Dec 6, 2022, Study Session, 6:00 p.m. 1. Advance Agenda - Mayor Haley Dec 13, 2022, Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Resolution Adopting Fees for 2023 - Chelsie Taylor 3. Motion Consideration: Lodging Tax Awards for 2023 - Chelsie Taylor 4. Admin Report: Advance Agenda - Mayor Haley [due Tue Nov 15] (5 minutes) (10 minutes) (10 minutes) (10 minutes) (5 minutes) meeting: 40 mins] [due Tue Nov 29] (5 minutes) [due Tue Dec 6] (5 minutes) (10 minutes (15 minutes) (5 minutes) Draft Advance Agenda 10/20/2022 9:19:55 AM Page 1 of 2 Dec 20, 2022, Study Session, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Haley 3. Info Only: Department Monthly Reports 4. Executive Session: [RCW 42.30.110(1)(g)] Review Performance of a public employee Dec 27, 2022 — meeting likely cancelled — Christmas holiday Jan 3, 2023, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Haley Jan 10, 2023, Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Mayoral Appointments: Councilmembers to Committees — Mayor Haley 3. Mayoral Appointments- Planning Commission — Mayor Haley 4. Mayoral Appointments: LTAC Committee — Mayor Haley 5. Admin Report: Advance Agenda — Mayor Haley Jan 17, 2023, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Haley Jan 24, 2022, Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Fire Dept Monthly Report — Chief Soto 3. Admin Report: Advance Agenda — Mayor Haley 4. Info Only: Department Monthly Reports Jan 31, 2023, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Haley *time for public or council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Appleway Trail Amenities Basement space CDBG Interlocal Consolidated Homeless Grant Continuum of Care (info item) Core Beliefs Resolution Mirabeau Park Forestry Mgmt. Neighborhood Restoration Park Lighting Pavement Mgmt Funding PFD Presentation Prosecutor Services Residency SCRAPS Update St. Illumination (owners, cost, location) St. O&M Pavement Preservation Street Scaping, signs, trees, etc.- info item Vehicle Wgt Infrastructure Impact Water Districts & Green Space Way Finding Sign [due Tue Dec 13] (5 minutes) (5 minutes) [due Tue Dec 27] (5 minutes) [due Tue Jan 3] (5 minutes) (10 minutes) (5 minutes) (5 minutes) (5 minutes) [due Tue Jan 10] (5 minutes) [due Tue Jan 17] (5 minutes) (10 minutes) (5 minutes) [due Tue Jan 24] (5 minutes) Draft Advance Agenda 10/20/2022 9:19:55 AM Page 2 of 2 City of Spokane Valley Community & Public Works Department Monthly Report 9/1/2022 -9/30/2022 Page Title 1 Cover Sheet 2 Pre -Application Meeting Requested 3 Construction Applications Received 4 Engineering Applications Received 5 Land Use Applications Received 6 Construction Permits Issued 7 Engineering Permits Issued 8 Land Use Applications Completed 9 Inspections Performed 10 Code Enforcement 11 Revenue 12 Building Permit Valuations Created On: 10/6/2022 Page 1 of 12 Community & Public Works Department Monthly Report 9/1/2022 -9/30/2022 Pre -Application Meeting Requested A Pre -Application Meeting is a service provided to help our customers identify the code requirements related to their project proposal Community & Public Works Department scheduled a total of 19 Pre -Application Meetings in SEPTEMBER 2022 25 20 15 10 5 0 Spokane Valley Pre -Application Meeting Requests 111111111111111111111111111111 . 1 I 1 I I I I Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec ■ Commercial Pre-App Land Use Pre-App ■ ** NOT SUBMITTED Commercial Pre-App Land Use Pre-App ** NOT SUBMITTED Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 4 7 18 7 3 5 6 11 11 6 9 5 3 16 11 4 5 8 2 Monthly Totals 0 0 0 0 1 2 0 1 10 16 23 10 19 16 10 16 19 0 0 0 Annual -To -Date: 139 ** NOT SUBMITTED is a new category created by SmartGov which separates permits that have not entered details or provided documents for reviev Created On: 10/6/2022 Page 2 of 12 Community & Public Works Department Monthly Report 9/1/2022 - 9/30/2022 Construction Applications Received The applications recevied are those that include projects for New, remodeled, and accessory buildings; Signs, Factory Assembled Structures (FAS), Trade, Roofs, and more. Community & Public Works Department recevied a total of 365 Construction Applications in SEPTEMBER 2022 Jan Spokane Valley Construction Applications Received • • imam j ■ Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec ■ ■ Commercial New Commercial MFR Commercial TI ■ Commercial Trade Commercial Accessory ■Residential SFR/Plex • Residential Remodel • Residential Addition • Residential Trade • Residential Accessory Demolition Sign ■ Re -Roof Factory Assembled ■ Other Construction *Other Construction applications include, Adult family Home Inspections, Cell tower modifications, solar panels, swimming pool/hot tub Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial New 2 3 2 5 3 3 3 2 3 Commercial MFR 2 5 2 11 2 4 1 1 0 Commercial TI 13 12 24 16 15 19 8 15 11 Commercial Trade 47 23 28 34 25 127 43 29 37 Commercial Accessory 7 1 3 7 12 2 2 0 2 Residential SFR/Plex 22 15 7 28 23 14 11 35 27 Residential Remodel 18 12 23 16 19 17 25 6 19 Residential Addition 6 7 8 8 4 7 4 3 3 Residential Trade 150 163 181 218 172 189 184 223 133 Residential Accessory 9 5 15 9 12 14 10 12 9 Demolition 3 3 8 3 7 8 11 10 10 Sign 10 10 4 9 14 9 9 10 7 Re -Roof 31 46 89 78 86 108 98 93 84 Factory Assembled 2 0 3 1 2 0 0 2 0 AFH Inspection 0 5 3 3 5 3 5 1 3 Other Construction 8 11 6 15 12 18 24 35 17 ** NOT SUBMITTED 29 47 42 53 52 55 43 0 50 Monthly Totals 330 321 406 461 413 542 438 477 365 0 0 0 Annual -To -Date: 3753 ** NOT SUBMITTED is a new category created by SmartGov which separates permits that have not entered details or provided documents for review Created On: 10/6/2022 Page 3 of 12 Community & Public Works Department Monthly Report 9/1/2022 -9/30/2022 Engineering Applications Received The applications received are those that include projects for all site work projects, such as Grading permits, Right -of -Way (ROW), approaches, and more. Community & Public Works Department received a total of 101 Engineering Applications in SEPTEMBER 2022 Engineering Applications Received 180 160 140 120 100 80 60 40 20 0 1 1 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec • Engineered Grading Regular Grading Right -of -Way 11 Approach • Clearing Et Grubbing • **NOT SUBMITTED Jan 8 Feb 5 Mar 9 Apr 8 May 12 Jun 9 Jul 8 Aug 7 Sep 5 Oct Nov Dec Engineered Grading Regular Grading 1 2 2 0 1 1 0 Right -of -Way 63 90 92 95 117 103 129 83 89 Approach 9 14 6 10 10 10 13 11 7 Clearing & Grubbing 1 0 0 0 1 1 0 0 0 **NOT SUBMITTED 0 81 2 109 2 108 3 115 1 142 12 123 13 151 0 102 0 101 0 0 0 Monthly Totals Annual -To -Date: 1032 ** NOT SUBMITTED is a new category created by SmartGov which separates permits that have not entered details or provided documents for reviev Created On: 10/6/2022 Page 4 of 12 Community & Public Works Department Monthly Report 9/1/2022-9/30/2022 Land Use Applications Received The applications received are those that include projects that involve land development, such as Platting actions, Boundary Lines Adjustments, Zoning, SEPA and Exceptions Community & Public Works Department received a total of 60 Land Use Applications in SEPTEMBER 2022 150 100 50 0 Spokane Valley Land Use Applications Received MM. MEI MEE Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec • Boundary Line Adj Short Plat • Long Plat • Binding Site Plan • Final Platting ■ Zoning/Comp Amend •Accessory Dwelling SEPA Admin Exception •Admin Interpretation Home Business Lic • Other Development ** NOT SUBMITTED ** Other Development could include, Zoning Letter, Floodplain, Shoreline, Alterations, Variances, Small Cell, CUP, Street Vacations, etc... Jan 6 Feb 2 Mar 4 Apr 4 May 5 Jun 5 Jul 6 Aug 4 Sep 2 Oct Nov Dec Boundary Line Adj Short Plat 3 1 3 5 4 0 5 4 3 Long Plat 1 1 1 1 1 1 0 0 0 Binding Site Plan 1 0 1 0 0 0 0 0 1 Final Platting 4 4 6 3 12 4 2 9 3 Zoning/Comp Amend 0 1 0 0 0 0 0 0 0 Accessory Dwelling 1 1 2 1 1 0 0 1 0 SEPA 1 0 2 0 2 2 2 0 0 Admin Exception 2 0 3 0 2 0 1 2 0 Admin Interpretation 0 0 1 0 0 0 0 1 0 Home Business Lic 52 62 56 43 52 31 28 45 42 Other Development 2 2 8 6 18 5 3 10 9 ** NOT SUBMITTED 4 73 9 74 6 87 12 63 9 97 4 48 4 47 0 76 0 60 0 0 0 Monthly Totals Annual -To -Date: 625 ** NOT SUBMITTED is a new category created by SmartGov which separates permits that have not entered details or provided documents for reviev Created On: 10/6/2022 Page 5 of 12 Community & Public Works Department Monthly Report 9/1/2022 -9/30/2022 Construction Permits Issued The applications issued are those that include projects for New, remodeled, and accessory buildings; Signs, Factory Assembled Structures (FAS), Trade, Roofs, and more. Community & Public Works Department Issued a total of 409 Construction Permits in SEPTEMBER 2022 800 600 400 200 0 Jan Spokane Valley Construction Permits Issued . - • . ■ Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec • Commercial New • Commercial Trade • Residential Remodel • Residential Accessory • Re -Roof Commercial MFR Commercial TI Commercial Accessory • Residential SFR/Plex Residential Addition • Residential Trade Demolition Sign Factory Assembled ■ Other Construction* *Other Construction applications include, Adult family Home Inspections, Cell tower modifications, swimming pool/hot tub Jan 2 Feb 14 Mar 12 Apr 6 May 5 Jun 16 Jul 2 Aug 10 Sep 5 Oct Nov Dec Commercial New Commercial MFR 4 1 11 2 3 4 4 6 2 Commercial TI 17 11 15 14 16 10 19 20 7 Commercial Trade 46 24 29 33 25 125 44 28 36 Commercial Accessory 9 0 5 2 5 2 2 8 0 Residential SFR/Plex 17 28 12 15 10 64 20 14 29 Residential Remodel 11 17 15 14 18 14 25 16 18 Residential Addition 4 7 5 6 9 5 6 2 4 Residential Trade 153 163 156 184 176 179 214 195 166 Residential Accessory 4 5 13 8 11 14 13 10 10 Demolition 3 4 7 4 3 11 10 10 11 Sign 7 9 6 7 13 8 12 7 5 Re -Roof 32 44 91 76 86 104 101 95 86 Factory Assembled 1 0 3 1 0 3 0 0 2 Other Construction* 6 316 11 338 10 390 19 391 12 392 21 580 16 488 24 445 28 409 0 0 0 Monthly Totals Annual -To -Date: 3749 Created On: 10/6/2022 Page 6 of 12 Community & Public Works Department Monthly Report 9/1/2022 -9/30/2022 Engineering Permits Issued The applications issued are those that include projects for all site work projects, such as Grading permits, Right -of -Way (ROW), approaches, and more. Community & Public Works Department issued a total of 98 Engineering permits in SEPTEMBER 2022 180 160 140 120 100 80 60 40 20 0 Engineering Permits Issued Jan Feb Mar ■ Engineered Grading Apr May Regular Grading Jun Jul Aug Sep Oct Nov Dec Right -of -Way 1 i Approach ■Clearing Et Grubbing Engineered Grading Regular Grading Right -of -Way Approach Clearing & Grubbing Monthly Totals Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 4 5 13 12 9 7 6 4 6 0 1 1 1 0 0 3 2 0 68 78 91 104 116 97 134 83 92 0 8 11 10 11 7 12 16 0 1 0 0 0 1 1 0 0 0 73 92 116 127 137 112 155 105 98 0 0 0 Annual -To -Date: 1015 Created On: 10/6/2022 Page 7 of 12 Community & Public Works Department Monthly Report 9/1/2022 -9/30/2022 Land Use Applications Completed The applications completed are those that include projects that involve land development, such as Platting actions, Boundary Line Adjustments, Zoning, SEPA and Exceptions Community & Public Works Department completed a total of 46 Land Use Applications in SEPTEMBER 2022 120 100 80 60 40 20 0 Spokane Valley Land Use Applications Completed Jan Feb • Boundary Line Adj ■ Final Platting Admin Exception I I I PR I IIMIIIIMI Mar Apr May Jun Jul Aug Sep Oct Nov Dec Short Plat • Long Plat • Binding Site Plan ■ Zoning/Comp Amend ®Accessory Dwelling SEPA • Admin Interpretation Home Business Lic •Other Development ** Other Development could include, Zoning Letter, Floodplain, Shoreline, Alterations, Variances, Small Cell, CUP, Street Vacations, etc... Jan 4 Feb 6 Mar 9 Apr 5 May 3 Jun 2 Jul 2 Aug 2 Sep 3 Oct Nov Dec Boundary Line Adj Short Plat 4 2 7 3 3 3 8 3 1 Long Plat 0 0 0 0 0 0 0 2 1 Binding Site Plan 1 0 1 0 0 0 0 0 1 Final Platting 2 2 5 3 0 5 1 3 3 Zoning/Comp Amend 0 0 0 0 0 0 0 0 0 Accessory Dwelling 1 0 2 1 1 0 1 0 1 SEPA 1 1 0 1 0 1 2 0 1 Admin Exception 2 1 2 2 1 1 0 0 0 Admin Interpretation 0 0 1 0 0 0 0 0 0 Home Business Lic 47 58 62 32 62 36 25 40 34 Other Development 4 66 1 71 7 96 6 53 8 78 5 53 1 40 6 56 1 46 0 0 0 Monthly Totals Annual -To -Date: 559 Created On: 10/6/2022 Page 8 of 12 Community & Public Works Department Monthly Report 9/1/2022 -9/30/2022 Development Inspections Performed Community & Public Works Department performed a total of 1748 Development Inspections in SEPTEMBER 2022. Development Inspections include building, planning, engineering and ROW 2500 2000 1500 1000 500 0 Spokane Valley Development Inspections Performed Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec t 2020 2021 2022 2022 2021 2020 Jan Feb Mar Apr 1078 1253 927 991 1011 1078 1215 1845 1625 1260 1830 May Jun 1678 1913 Jul Aug 1575 1951 Sep Oct Nov Dec Annual Totals 1748 1758 1661 1533 1617 1550 1253 1345 1473 1372 857 1253 1845 1830 1503 1745 1678 1913 1846 1622 1575 1951 1489 1461 1748 0 1173 1104 0 0 14,871 17,105 16,286 14,871 Annual -To -Date: 14,871 Created On: 10/6/2022 Page 9 of 12 Community & Public Works Department Monthly Report 9/1/2022 -9/30/2022 Code Enforcement Code Enforcement Officers responded to 83 citizen requests in the month of SEPTEMBER 2022. They are listed by type below. Please remember that all complaints, even those that have no violation, must be investigated 90 80 70 60 50 40 30 20 10 0 Code Enforcement Complaints Investigated 1 COI 11111111111111111111111111111 111 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec ■ CE-Stop Work Order Complaint (Non -Violent) Environmental 11 General ■ Nuisance ■ Property Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec CE-Stop Work Order 0 0 0 0 0 0 0 0 0 Complaint (Non-violent) 0 0 0 0 0 0 0 0 0 Environmental 1 0 1 1 0 0 0 0 0 General 3 0 0 1 1 0 6 2 0 Nuisance 34 29 57 26 46 47 50 58 72 Property 6 7 15 11 11 25 21 15 11 Monthly Totals 44 36 73 39 58 72 77 75 83 0 0 0 Annual -To -Date: 557 Created On: 10/6/2022 Page 10 of 12 Community & Public Works Department Monthly Report 9/1/2022 - 9/30/2022 Revenue Community & Public Works Department Revenue, which are fees taken in on all applications, totaled $294,301 in SEPTEMBER 2022. $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 Jan Spokane Valley Revenue Received Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec t 2022 2021 5-Yr Trend Jan $173,509 Feb $139,945 Mar $171,413 Apr $210,513 May $217,237 Jun Jul Aug Sep Oct Nov Dec Totals 2022 $277,917 $510,629 $433,002 $294,301 $2,428,465 5-Yr Trend $366,357 $218,434 $271,256 $264,059 $285,589 $266,794 $282,184 $284,416 $244,563 $282,804 $255,050 $246,424 $3,267,931 2021 $1,087,310 $196,293 $364,569 $459,905 $239,948 $367,253 $433,461 $430,383 $323,636 $396,162 $292,643 $329,244 $4,920,807 2020 $230,256 $402,862 $371,956 $237,120 $402,525 $309,668 $226,943 $188,990 $268,487 $254,775 $246,368 $223,685 $3,363,635 2019 $162,441 $228,717 $265,529 $195,244 $241,906 $233,496 $355,943 $304,988 $228,157 $294,794 $299,906 $349,821 $3,160,942 2018 $177,431 $117,425 $220,845 $206,090 $234,009 $158,168 $260,179 $362,478 $253,342 $270,649 $204,016 $169,751 $2,634,383 2017 $174,349 $146,874 $133,382 $221,935 $309,558 $265,383 $134,394 $135,242 $149,194 $197,639 $232,319 $159,618 $2,259,887 Created On: 10/6/2022 Page 11 of 12 Community & Public Works Department Monthly Report 9/1/2022 -9/31/2022 Building Permit Valuation Community & Public Works Department building permit valuation, which include, residential, commercial, reroof, FAS placed, totaled $22,352,208 in SEPTEMBER 2022. $200,000,000 $180,000,000 $160,000,000 $140,000,000 $120,000,000 $100,000,000 $80,000,000 $60,000,000 $40,000,000 $20,000,000 $0 Spokane Valley Permit Valuation Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals --0--5-YrTrend 2021 --O--2022 Jan $20,182,361 Feb $31,376,013 Mar $14,935,549 Apr $32,649,784 May Jun Jul Aug Sep Oct Nov Dec 2022 $24,027,391 $48,521,183 $57,628,766 $44,067,876 $22,352,208 $295,741,130 5-YrTrend $14,662,000 $49,352,000 $71,170,000 $22,362,000 $28,434,000 $26,908,000 $33,764,000 $17,058,000 $16,542,000 $21,406,000 $34,474,000 $18,254,000 $263.30M 2021 $8,860,000 $179,080,000 $16,720,000 $32,820,000 $22,430,000 $27,700,000 $65,190,000 $24,390,000 $18,160,000 $42,670,000 $17,710,000 $13,480,000 $469.21M 2020 $22,130,000 $20,750,000 $36,690,000 $27,670,000 $51,380,000 $29,930,000 $17,950,000 $7,610,000 $20,620,000 $15,270,000 $26,890,000 $21,380,000 $298.27M 2019 $5,660,000.00 $22,210,000.00 $19,460,000.00 $12,460,000.00 $23,150,000.00 $15,020,000.00 $46,650,000.00 $18,800,000.00 $14,360,000.00 $17,160,000.00 $35,210,000.00 $32,930,000.00 $263.07M 2018 $12,840,000.00 $6,350,000.00 $276,000,000.00 $7,870,000.00 $9,550,000.00 $26,260,000.00 $29,250,000.00 $25,440,000.00 $20,690,000.00 $21,880,000.00 $25,460,000.00 $6,700,000.00 $219.89M 2017 $23,820,000.00 $18,370,000.00 $6,980,000.00 $30,990,000.00 $35,660,000.00 $35,630,000.00 $9,780,000.00 $9,050,000.00 $8,880,000.00 $10,050,000.00 $67,100,000.00 $16,780,000.00 $2573.09M Created On: 10/6/2022 Page 12 of 12