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2022, 11-08 Formal Meeting AgendaAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT Tuesday, November 8, 2022 6:00 p.m. Remotely via ZOOM Meeting and In Person at 10210 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting NOTE: Spokane Valley Council meetings are held in -person at City Hall at the address provided above. Members of the public may also attend the meeting via Zoom at the link below. Members of the public will be allowed to comment in -person or via Zoom as described below. Public comments will only be accepted for those items noted on the agenda as "public comment opportunity." If making a comment via Zoom, comments must be received by 4:00 pm the day of the meeting. Otherwise, comments will be taken in -person at the meeting in Council Chambers, as noted on the agenda below. • Sign up to Provide Oral Public Comment at the Meeting via Calling -In • Submit Written Public Comment Prior to the Meeting • Join the Zoom WEB Meeting CALL TO ORDER INVOCATION: Pastor Darrell Cole, Living Hope Community Church PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE, BOARD, LIAISON SUMMARY REPORTS MAYOR'S REPORT PROCLAMATIONS: (1) Small Business Saturday; (2) Veterans Day GENERAL PUBLIC COMMENT OPPORTUNITY Ill: This is an opportunity for the public to speak on any subject except agenda action items, as public comments will be taken on those items where indicated. Please keep comments to matters within the jurisdiction of the City Government. This is not an opportunity for questions or discussion. Diverse points of view are welcome but please keep remarks civil. Remarks will be limited to three minutes per person. To comment via zoom: use the link above for oral or written comments as per those directions. To comment at the meeting in person: speakers may sign in to speak but it is not required. A sign -in sheet will be provided in Council Chambers. Whether in person or via zoom, speakers should indicate if they want to speak at General Public Comment Opportunity [1] or [2] and may only speak at one or the other, but not both. 1. PUBLIC HEARING: Community Development Block Grant (CDBG) Project(s) Submittal — Eric Robison [public comment opportunity] 2. Motion Consideration: Approval of CDBG 2023 Project(s) Submittal — Eric Robison [no public comments] 3. PUBLIC HEARING #3: 2023 Budget — Chelsie Taylor [public comment opportunity] Council Agenda: November 8, 2022 Page 1 of 2 NEW BUSINESS: 4. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of Claim Vouchers on November 8, 2022, Request for Council Action Form: $1,492,976.78 b. Approval of Payroll for Pay Period ending October 31, 2022: $644,128.20 c. Approval of Council Meeting Minutes of October 18, 2022, Study Session d. Approval of Council Meeting Minutes of October 25, 2022, Formal Meeting Formal 5. Second Reading Ordinance 22-022 Amending 2022 Budget — Chelsie Taylor [no public comment] 6. Second Reading Ordinance 22-023 Adopting 2023 Budget — Chelsie Taylor [no public comment] 7. Resolution 22-020 Amending Policies for Street Vacation Compensation — Bill Helbig [public comment opportunity] 8. Motion Consideration: Stormwater Utility Rates — Gloria Mantz [public comment opportunity] GENERAL PUBLIC COMMENT OPPORTUNITY [2]: This is an opportunity for the public to speak on any subject except agenda action items, as public comments will be taken on those items where indicated. Please keep comments to matters within the jurisdiction of the City Government. This is not an opportunity for questions or discussion. Diverse points of view are welcome but please keep remarks civil. Remarks will be limited to three minutes per person. To comment via zoom: use the link above for oral or written comments as per those directions. To comment at the meeting in person: speakers may sign in to speak but it is not required. A sign -in sheet will be provided in Council Chambers. Whether in person or via zoom, speakers should indicate if they want to speak at General Public Comment Opportunity [1] or [2] and may only speak at one or the other, but not both. ADMINISTRATIVE REPORT: 9. Code Text Amendment Stormwater Utility — Gloria Mantz 10. Lodging Tax Advisory Committee (LTAC) Recommendations to Council — Chelsie Taylor, Sarah Farr 11. Advance Agenda — Mayor Haley INFORMATION ONLY n/a CITY MANAGER COMMENTS ADJOURNMENT Council Agenda: November 8, 2022 Page 2 of 2 Spokane Valley 111 rocCaniation City of SpOone valley, Washington Smart Business Saturday WHEREAS, The City of Spokane Valley celebrates its local small businesses and the contributions they make to our local economy and community; that according to the United States Small Business Administration, there are currently 32.5 million small businesses in the United States, which represents approximately 99% of all firms with paid employees; and which are responsible for 62% of net new jobs created over the past twenty-five years; and WHEREAS, Small businesses employ approximately 47% of the working population in the private sector in the United States; and WHEREAS, An average of 33% of consumer holiday shopping will be conducted at small, independently -owned retailers and restaurants; and WHEREAS, Approximately 91 % of consumers in the United States agree that small businesses are critical to the overall economic health of the United States; and WHEREAS, Ninety-three percent of consumers in the United States agree that it is important for people to support the small businesses that they value in their community; and WHEREAS, The City of Spokane Valley supports its local businesses that creates jobs, boosts our local economy and preserves our neighborhoods; and WHEREAS, Advocacy groups as well as public and private organizations across the country have endorsed the Saturday after Thanksgiving as `Small Business Saturday.' NOW, THEREFORE, I, Pam Haley, Mayor of the City of Spokane Valley, on behalf of the Spokane Valley City Councilmembers, do hereby proclaim Saturday, November 26, 2022 as SMALL BUSINESS SATURDAY for the City of Spokane Valley, and I urge Spokane Valley citizens to join communities across the country in support of small businesses and merchants, on Small Business Saturday and throughout the year. Dated this 8th day of November 2022. Pam Haley, Mayor Spokane Va11eyJ PROCLAMATION City of Spokane Valley, Washington Armistice Remembrance WHEREAS, The 11th hour of the 11th day of the 11th month of 1918, known as Armistice Day, was when major hostilities of World War I formally ended as the Armistice with Germany went into effect, and WHEREAS, The originally observed Armistice day evolved in 1954 into the current Veterans Day observance; and WHEREAS, Americans across our nation recognize November 1 1th as Veterans Day for the special remembrance of and to honor the men and women who served and continue to serve to protect our freedom; and WHEREAS, Tens of millions of Americans have served and hundreds of thousands have given their lives while serving in the Armed Forces of the United States during the past century, and WHEREAS, Citizens across our nation owe a great debt to those who served in defense of this nation and that throughout the generations, their sacrifices have preserved our form of government, even though for many that sacrifice ended in permanent injury or death; and WHEREAS, It is right, fitting and proper to recognize the contributions our service men and women have made and continue to make in defense of America and for what they have done and continue to do to support our great nation, and for their continued efforts to preserve and promote enduring peace around the world. NOW, THEREFORE, BE IT RESOLVED that I, Pain Haley, Mayor of the City of Spokane Valley, Washington, on behalf of the Spokane Valley City Councilmembers, do hereby call upon all to honor VETERANS DAY and I urge Spokane Valley citizens to join me in thanking all veterans for their sacrifice and service to our country. Dated this 8th day of November 2022. Pam Haley, Mayor CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 8, 2022 Department Director Approval: El Check all that apply: ❑ consent ❑ old business ❑ new business ® public hearing ❑ information ❑ admin. Report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Public Hearing: Community Development Block Grant (CDBG) — Potential Projects Program Year 2023 GOVERNING LEGISLATION: CDBG — Federal Department of Housing and Urban Development (HUD) 24 CFR § 570; Chapter 39.34 RCW PREVIOUS COUNCIL ACTION TAKEN: October 15, 2019, the City adopted Resolution 19-014, relinquishing Spokane Valley's 2020 and 2021 Set -aside; June 9, 2020, the City entered into a three-year agreement (2021, 2022 and 2023) to participate in the Spokane County CDBG/HOME Consortium; October 25, 2022: Admin Report on proposed project submittals for 2023. BACKGROUND: The City of Spokane Valley is a member of the Spokane County CDBG Consortium. Each year the Federal Department of Housing and Urban Development provides CDBG entitlement funding to Spokane County. On June 9, 2020, the City entered into an agreement with Spokane County that includes a set -aside of the County's entitlement based on the City's share of the Consortium population. Although the City has a guaranteed set -aside, we must participate in Spokane County's annual CDBG application process. To be eligible for CDBG funding, projects must serve low- and moderate- income people either as an area -wide benefit or on an individual basis. Proposed projects must also be ranked as a "high priority" in Spokane County's Consolidated Plan. High priority infrastructure projects include water, sewer, street improvements, and sidewalks. The maximum amount that can be spent on infrastructure in a single year is approximately $432,000. Currently, Spokane County is accepting requests for proposals for the use of CDBG funds for program year 2023. The CDBG application deadline is November 11, 2022. The following projects were identified based on an evaluation of sidewalk needs in CDBG target areas. # Proposed CDBG Sidewalk Project Estimated Cost 1 4th Avenue — Eastern Road to Catherine Johnson Apts. $420,000 2 Progress Rd — Mission to Broadway $520,000 Spokane Housing Ventures Inc. (SHV) is the owner/operator of the Catherine Johnson Apts., and they are planning to submit their own proposal for CDBG funds to complete the project. They have experience completing sidewalks for other projects and would provide all the engineering and other technical requirements of the project. This segment would fill the gap between two existing sidewalks and provide the only sidewalk for pedestrians navigating the hill just east of Eastern Road. The Progress Road project is part of a Safe Route to School leading to nearby Progress Elementary. To accommodate a sidewalk, Progress Road would have to be narrowed, potentially up to 6 ft. The proposal furthers our intent to provide transportation facilities for all users and is consistent with the adopted Complete Streets Ordinance. After narrowing the road, it will still meet minimum width requirements and allow sufficient space for street parking. This project would require the City contribute approximately $100,00 in RE ET funding to complete. If Council elects to support an internal proposal, staff will mail postcards to properties adjacent to the proposed sidewalk project providing staff contact information and a link to a webpage with detailed information relating to the project. OPTIONS: No Council action is needed on this item as this is an opportunity to hear from the Public. RECOMMENDED ACTION OR MOTION: An opportunity for the public to weigh in on their priorities for 2023 program year CDBG funding. BUDGET/FINANCIAL IMPACTS: CDBG grants are funded at 100 percent of the application request. Project costs include a City share of project design, engineering management, and related stormwater improvements. If the Progress Road project is chosen, the City would use REET funds to contribute the $100,000 as noted above. There are ample REET funds for this project STAFF CONTACT: Eric Robison, Housing & Homeless Coordinator ATTACHMENTS: Presentation Community Development Block Grant 2023 Program Year November 8, 2022 Eric Robison, Housing & Homeless Coordinator Spokane Valley CDBG Funding Progression Housing and Urban Development Spokane County Urban Consortium City of Spokane Valley Entitlement 11/08/2022 2023 CDBG Potential Projects - Administrative Report Application Process Assist Low to Moderate Income individuals or as an area -wide benefit Projects must have a High Priority Ranking in Consolidated Plan High Priority Infrastructure projects: water, sewer, streets, and sidewalks Must primarily benefit residential area Maximum available in a single year for infrastructure projects: $432,000 11/08/22 ,.IM .IRA4, nntll,ru • 0.1 f }, I.... 4.,e4- 2023 CDBG Potential Projects - Administrative Report 3 Project Selection and Methodology 11/08/2022 i[,L mac. Legend Existing sidewalks SRTS Gaps In LMI Parcels Grosses PS 60' Curter Low Moderate Income Area 0 2000 4,000 6900 8,000 10000 A Feet Identify Sidewalk Gaps CDBG Target Areas (LMI) Close to schools Consistent with comprehensive plan Within right-of-way 2023 CDBG Potential Projects - Administrative Report CDBG Public Outreach Mailed Notice: 22 Spokane Valley Community Development Block Grant The Community Development Block Program (CDBG) is a flexible federal program that allocates annual grants to larger cities and urban counties to develop better communities for low- and moderate -income persons. The City of Spokane Valley participates in the CDBG program as part of the Spokane County Consortium. Spokane Valley receives a guaranteed annual set aside of the Consortium's entitlement funds. Even with the guaranteed set aside, the City must apply for funding like all other agencies requesting CDBG funding. Since 2013, the City of Spokane Valley has used CDBG funds for sidewalk projects in priority areas, which include providing safe walking routes for school children. For the 2019 project year, the City of Spokane Valley has identified three sidewalk projects that could qualify for CDBG funds. These project areas are: • Conklin Road between Riceland Lane andApplewayTrail • Farr Road between 8th Avenue and 6th Avenue • Ella Road between Alki Avenue and Broadway Avenue The City of Spokane Valley invites residents and owners within the project areas to provide input on the above projects. Your input will help the City prioritize and select the project to apply for limited CDBG funds. S°" okane p Valle Y The City Council will hold a public hearing on these projects October 23.2018 at 10210 E Sprague. The meeting starts at 6 p.m More information about the CDBG program and the identified projects is available online at www.spokanevalley.org/CDBG. If you have any questions, comments, or concerns about the projects or the City's CDBG participation, please contact Chaz Bates at cbates@spokanevalley.org or 509-720-5337. 11/08/2022 ®ipirtmente City CDBG Website www.spokanevalley.org/CDBG Depertmenls • Home . Community and Public Works . City Attorney city Clerk . City Council . City Manager • otmctory Documents Finance 0 Forme Human Resources Doer/alone a Admin EMERGENCY ►REPAREDNEss • Conmunhly anti PubO* works • Communrty Development Block Grant +Community Development Block Grant Community Development Block Grant (CDBG) DE, p y tE . I annual grants to larger Mies. s rbart ronnilm- In thirtieth -titles whit funding lu address a n .I, , r I r rr, n dy development needs. such as noosing rmanlluminn. pnnnr 'ecllfl4s. Infrastructurelob creation. publrt 'Invitesand m The CDBG Program Is authorrle0 by title I of the Nousing and Canmuraty Development Act of 191a and Is al the Iona,r nnrinuuu(ly rfm Proprzmr n[ rr_n;lny one Urban • City of Spokane Valley's CDBG Program Ine City of Spokane valley participates In the CDBu program as a Contact Information Cr, irrolt Dove' oprholit CJIYr'.I'JI � Phone:NW) 710 59ab Email economlcdevelopmenlgrspokanevalley.org Heuer Monday through Friday from E:00 a.m. to 5:00 p.m. 2023 CDBG Potential Projects - Administrative Report 5 4th Ave -Catherine Johnson Court E 2nd Ave CDBG 2022 Project: 4th Ave Sidewalk Eastern to sidewalk at CJ Apts Legend Qualifying Census Blocks 1 1 CDBG Projects Safe Routes to School Schools © Library O Transit Center • Bus Stop 4) Fire Station Existing Sidewalks • • • • Appleway Trail 0 30 60 90 120 150 Feet 'Prole ctbraeon to Nostraltveporposes only 11/08/2022 2023 CDBG Potential Projects - Administrative Report 6 Progress Rd 11/08/2022 Mission to Broadway Cv. . Proposed Sidewalk N /V Safe Route to Schaal Existing Sidewalks N Progress Rd - Sidewalk Proposal - Mcq, Pr dced.- 10!18/2022 51Cominmily & Pulp!, WA=rkc Scale. 1;2,700 �7 Fevt 0 70 150 300 �ne Ualley- 2023 CDBG Potential Projects - Administrative Report 7 Recommended Projects for CDBG Applications ■ Catherine Johnson Court 4th Ave east of S Eastern Rd Spokane Housing Ventures Inc. applying to complete the project Fill gap between existing sidewalk to east and west On Pedestrian and Bicycle Master Plan route Approximate cost: $420,000 -ropes Road From Mission to Broadway Safe Route to school Will narrow the roadway by up to 6ft, but would still maintain standards for minimum width Approximate cost: $520,000 11/08/2022 2023 CDBG Potential Projects - Administrative Report Questions? 11/08/2022 2023 CDBG Potential Projects - Administrative Report 9 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 8, 2022 Department Director Approval: El Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. Report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Community Development Block Grant (CDBG) — Potential Projects Program Year 2023 GOVERNING LEGISLATION: CDBG — Federal Department of Housing and Urban Development (HUD) 24 CFR § 570; Chapter 39.34 RCW PREVIOUS COUNCIL ACTION TAKEN: October 15, 2019, the City adopted Resolution 19-014, relinquishing Spokane Valley's 2020 and 2021 Set -aside; June 9, 2020, the City entered into a three-year agreement (2021, 2022 and 2023) to participate in the Spokane County CDBG/HOME Consortium; October 25, 2022: Admin Report on proposed project submittals for 2023. BACKGROUND: The City of Spokane Valley is a member of the Spokane County CDBG Consortium. Each year the Federal Department of Housing and Urban Development provides CDBG entitlement funding to Spokane County. On June 9, 2020, the City entered into an agreement with Spokane County that includes a set -aside of the County's entitlement based on the City's share of the Consortium population. Although the City has a guaranteed set -aside, we must participate in Spokane County's annual CDBG application process. To be eligible for CDBG funding, projects must serve low- and moderate- income people either as an area -wide benefit or on an individual basis. Proposed projects must also be ranked as a "high priority" in Spokane County's Consolidated Plan. High priority infrastructure projects include water, sewer, street improvements, and sidewalks. The maximum amount that can be spent on infrastructure in a single year is approximately $432,000. Currently, Spokane County is accepting requests for proposals for the use of CDBG funds for program year 2023. The CDBG application deadline is November 11, 2022. The following projects were identified based on an evaluation of sidewalk needs in CDBG target areas. # Proposed CDBG Sidewalk Project Estimated Cost 1 4th Avenue — Eastern Road to Catherine Johnson Apts. $420,000 2 Progress Rd — Mission to Broadway $520,000 Spokane Housing Ventures Inc. (SHV) is the owner/operator of the Catherine Johnson Apts., and they are planning to submit their own proposal for CDBG funds to complete the project. They have experience completing sidewalks for other projects and would provide all the engineering and other technical requirements of the project. This segment would fill the gap between two existing sidewalks and provide the only sidewalk for pedestrians navigating the hill just east of Eastern Road. The Progress Road project is part of a Safe Route to School leading to nearby Progress Elementary. To accommodate a sidewalk, Progress Road would have to be narrowed, potentially up to 6 ft. The proposal furthers our intent to provide transportation facilities for all users and is consistent with the adopted Complete Streets Ordinance. After narrowing the road, it will still meet minimum width requirements and allow sufficient space for street parking. This project would require the City to contribute approximately $100,000 in REET funding to complete. Tonight, we are looking for a motion to select the Catherine Johnson project as the first priority for 2023 CDBG infrastructure funds. Additionally, we are asking Council to approve the letter of support for SHV's application, which the County would require because the project is on City property. If Council elects to support an internal proposal, staff will mail postcards to properties adjacent to the proposed sidewalk project providing staff contact information and a link to a webpage with detailed information relating to the project. OPTIONS: Move to support the Catherine Johnson project as the first priority for 2023 CDBG infrastructure funds, and to approve the letter of support for SHV's application; or take other appropriate action. RECOMMENDED ACTION OR MOTION: Move to approve supporting Spokane Housing Venture's 4th Avenue proposal as the first option for CDBG funds during the 2023 program year, and the Progress Road project as the second option. BUDGET/FINANCIAL IMPACTS: CDBG grants are funded at 100 percent of the application request. Project costs include a City share of project design, engineering management, and related stormwater improvements. If the Progress Road project is chosen, the City would use REET funds to contribute the $100,000 as noted above. There are ample REET funds for this project STAFF CONTACT: Eric Robison, Housing & Homeless Coordinator ATTACHMENTS: Draft Letter of Support Spokane �Valley� CITY COUNCIL 10210 E Sprague Avenue • Spokane Valley WA 99206 Phone: (509) 720-5000 • Fax: (509) 720-5075 • www.spokanevalley.org November 9, 2022 To Spokane County and the Housing & Community Development Advisory Committee: On November 8, 2022, City Council voted to support Spokane Housing Ventures Inc.'s Community Development Block Grant (CDBG) proposal for the installation of sidewalk on the north side of 4th Avenue, just east of Eastern Road. This sidewalk is in front of the Catherine Johnson Court apartments, which is owned and operated by Spokane Housing Ventures Inc. (SHV). The Catherine Johnson project has been identified as a priority by the City and appears to meet all the requirements necessary for CDBG eligibility. Additionally, this section of sidewalk is part of the City's Bike and Pedestrian Master Plan and is a designated Safe Route to School. SHV has experience completing sidewalk projects and has already been in contact with the City's Community & Public Works Department to ensure all relevant requirements and codes will be met. We look forward to working with SHV to complete this needed project. Thank you for your full and fair consideration of SHV's proposal. Sincerely, Pam Haley, Mayor On behalf of Spokane Valley Councilmembers CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 8, 2022 Check all that apply: ❑ consent ❑ old business ❑ information ❑ admin. report Department Director Approval: ❑ new business ® public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Public Hearing #3 on 2023 Budget. GOVERNING LEGISLATION: State budget law. PREVIOUS COUNCIL ACTION TAKEN: No final Council action has been taken on the 2023 Budget. BACKGROUND: This marks the seventh occasion where the Council will discuss the 2023 Budget and by the time the Council is scheduled to adopt the 2023 Budget later during tonight's meeting, Council will have had an opportunity to discuss it on eight separate occasions, including three public hearings to gather input from citizens: • June 14 Council Budget Workshop • August 30 Admin report: Estimated 2023 revenues and expenditures • September 13 Public hearing #1 on 2023 revenues and expenditures • October 4 City Manager's presentation of preliminary 2023 Budget • October 11 Public hearing #2 on 2023 Budget • October 25 First reading on ordinance adopting the 2023 Budget • November 8 Public hearing #3 on 2023 Budget • November 8 Second reading on ordinance adopting the 2023 Budget This evening's meeting represents the third public hearing on the 2023 Budget and the purpose of the hearing is to consider input from the public on the final 2023 budget. 2023 Budget Overview: • The 2023 Budget currently includes appropriations of $111,363,401 including $30,029,433 in capital expenditures, comprised in -part of: o $2,059,585 in Fund #001 General Fund. o $80,000 in Fund #101 Street O&M Fund o $9,157,127 in Fund #303 Street Capital Projects. o $4,810,000 in Fund #309 Park Capital Projects. o $7,805,121 in Fund #311 Pavement Preservation including $1,011,800 financed by the General Fund. o $3,950,000 in Fund #314 Railroad Grade Separation Projects. o $1,621,100 in Stormwater Management Fund #402 and Aquifer Protection Area Fund #403 projects. o $513,000 in Fund #501 Equipment Rental and Replacement Fund. • To partially offset the $30,029,433 in capital costs we anticipate $13,219,062 in grant revenues which results in 44.02% of capital expenditures being covered with State and Federal money. • Budgets will be adopted across 27 separate funds. 1 • The full-time equivalent employee (FTE) count will increase in 2023 by 2 to 105.25 from 103.25. These increases include a Paralegal position in the City Attorney Department and a Traffic Signal Technician in the Street Fund #101. Pertaining Specifically to the General Fund: • The 2023 recurring revenue estimate of $56,418,900 is $1,245,400 or 2.26% greater than the 2022 proposed amended budget of $55,173,500. • The 2023 recurring expenditure proposal of $53,030,555 is $2,971,867 or 5.94% greater than the 2022 proposed amended appropriation of $50,058,688. • Budgeted recurring revenues currently exceed recurring expenditures by $3,388,345 or 6.01% of recurring revenues. • Nonrecurring revenues include a $1,200,000 transfer in from the Capital Reserve Fund #312 for the replacement of police vehicles. This was originally budgeted in 2022, but staff was notified that the vehicles that have been ordered will not arrive until 2023, and so the budget is being moved into the appropriate year. • Nonrecurring expenditures total $5,784,633 and include: o $151,000 for Information Technology expenditures including: ■ $15,000 to replace outdated copiers ■ $50,000 for server upgrades ■ $60,000 for network core hardware replacement ■ $26,000 for software upgrades o $8,500 for furniture for the new Paralegal position o $1,389,085 for various Public Safety items including: ■ $1,350,085 for the replacement of police vehicles (see explanation above for nonrecurring revenues) ■ $15,000 for access and fencing improvements to the White Elephant property ■ $4,000 to install gutters at the Precinct ■ $20,000 to install security cameras in the back lot at the Precinct o $30,000 for a consultant contract for an event planner for the City's 20th anniversary ($50,000 spread over 2022 and 2023) o $26,000 to replace flooring at CenterPlace o $150,000 for improvements to the lobby and greenhouse at CenterPlace o $500,000 for Financial Software capital costs (carryover of costs from 2022) o $3,530,048 transfer out to the Street O&M Fund #101 to cover the deficit in recurring expenditures exceeding recurring revenues in that fund • The total of 2023 recurring and nonrecurring expenditures exceeds total revenues by $1,196,288. • The projected ending fund balance for the General Fund at the end of 2023 is currently $36,363,407 or 68.57% of recurring expenditures. 2 Other Funds: 2023 Budget appropriations (expenditures) in the other funds total $52,548,213 as follows: Fund Number Fund Name 2023 Appropriation 101 Street Fund 6,842,348 103 Paths and Trails Fund 0 104 Hotel / Motel Tax - Tourism Facilities Fund 0 105 Hotel / Motel Tax Fund 901,000 106 Solid Waste Fund 1,929,000 107 PEG Fund 73,000 108 Affordable & Supportive Housing Sales Tax Fund 0 120 CenterPlace Operating Reserve Fund 0 121 Service Level Stabilization Reserve Fund 0 122 Winter Weather Reserve Fund 500,000 204 Debt Service Fund 1,089,550 301 REET 1 Capital Projects Fund 1,507,722 302 REET 2 Capital Projects Fund 1,855,820 303 Street Capital Projects Fund 9,157,127 309 Parks Capital Projects Fund 4,810,000 310 Civic Facilities Capital Projects Fund 0 311 Pavement Preservation Fund 7,855,121 312 Capital Reserve Fund 6,268,292 314 Railroad Grade Separation Projects Fund 3,950,000 315 Transportation Impact Fee Fund 108,449 316 Economic Development Capital Projects Fund 0 402 Stormwater Management Fund 2,510,684 403 Aquifer Protection Area Fund 1,476,100 501 Equipment Rental and Replacement Fund 523,000 502 Risk Management Fund 600,000 632 Passthrough Fees & Taxes Fund 591,000 52, 548, 213 Primary sources of revenues in these other funds include: • Motor Vehicle Fuel Tax revenue that is collected by the State and remitted to the Street Fund is anticipated to be $2,062,600. • Telephone Tax revenues remitted to the City that supports Street Fund operations and maintenance are anticipated to be $857,000. • Real Estate Excise Tax (REET) revenues that are in large part used to match grant financed street projects are anticipated to total $3,000,000. • Hotel / Motel Tax revenues that are dedicated to the promotion of visitors and tourism are anticipated to be $1,500,000 ($900,000 in the Hotel/Motel Tax Fund #105 and $600,000 in the Hotel/Motel Tax — Tourism Facilities Fund #104). • Stormwater Management Fees that are estimated at $1,951,000. • Aquifer Protection Area Fees are estimated at $460,000. • Grant Revenues offsetting capital project costs are estimated at $13,219,062 o Fund #001 — General Fund - $120,000 o Fund #303 — Street Capital Projects - $7,988,376 o Fund #309 — Parks Capital Projects - $126,100 o Fund #311 — Pavement Preservation - $1,760,000 o Fund #314 — RR Grade Separation Projects - $2,827,086 o Fund #403 — Aquifer Protection Area Fund - $397,500 3 Funding Challenges: • As we've exited the COVID-19 Pandemic, the economy continues to experience volatility. This is particularly seen with recent levels of inflation that are driving up costs across the board. We expect this volatility to continue to affect City revenues and costs as we go forward into 2023. As such, we anticipate there may be changes to revenue projections as we progress through this 2023 Budget development process. • Declining revenues in the Street O&M Fund #101 are impacting our ability to deliver historic levels of service. Fund #101 is dependent upon motor vehicle fuel tax revenues and telephone utility tax revenues. o Motor vehicle fuel taxes have increased slightly due to recent State legislation; however, they are generally flat or declining in recent years due to improvements in vehicle fuel mileage. Also, recent inflation in fuel prices may begin to change driving habits, which could reduce future revenues. o Telephone utility taxes have been declining at an average of 8.0% per year from 2009 through 2021. We believe the decline is primarily due to the elimination of land lines by individual households as well as reallocation of revenues by cell phone companies to data packages. The revenues from this tax reached a high of $3.1 million in 2009 (the year the tax was implemented) and is currently estimated to generate $857,000 in 2023. • Balancing the cost of pavement preservation against other transportation and infrastructure needs. o Pavement Preservation Fund #311 is relying more heavily on REET revenues due to an elimination of the contribution from the Street Fund #101 related to declining revenues and an elimination of contributions from the Civic Facility Replacement Fund #123. The fund balance in Fund #123 was entirely depleted at the end of 2016, and the fund was closed during 2017. o Reliance on REET revenues to fund pavement preservation in Fund #311 limits the City's ability to provide match funding for State and Federal grants received for other street projects. o Railroad grade separation projects (overpasses and underpasses) are exceptionally expensive endeavors and are largely beyond the City's ability to finance through existing sources of revenue. The City has been very successful in securing funding for the Barker Rd. Grade Separation and Pines Rd. Grade Separation projects; however, funding is still needed for other grade separation projects as well as other large-scale transportation improvements within the City. OPTIONS: State law requires a public hearing on the final 2023 budget; and this is the third public hearing on the 2023 budget. RECOMMENDED ACTION OR MOTION: As the purpose of the public hearing is to gather input from the public in regard to the 2023 Budget, no action is requested at this time. BUDGET/FINANCIAL IMPACTS: This public hearing is the final step leading to Council consideration of a second reading of the ordinance that will adopt the 2023 Budget. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • See Agenda Item #6, which includes the draft Ordinance adopting the 2023 budget, as well as the final 2023 budget book. 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 8, 2022 Department Director Approval: El Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST 10/18/2022 10/20/2022 10/20/2022 10/24/2022 10/26/2022 10/27/2022 10/27/2022 11/01/2022 11/01/2022 VOUCHER NUMBERS 58058-58081, wire 18072636 58082-58118 58119-58142 58143-58166 58167-58192 9765-9779 (Park refunds) 58193-58206 58207-58224 58225-58228 GRAND TOTAL: TOTAL AMOUNT 671,240.15 75,279.19 137,293.96 47,573.07 65,325.34 1,949.75 440,621.48 41,426.18 12,267.66 $1,492,976.78 #001 - General Fund 001.011.000. 001.013.000. 001.013.015. 001.016.000. 00I.016.016. 001.018.013. 001.018.014. 001.018.016 001.018.017. 001.033.000. 001.033.033. 001.033.034. 001.040.000. 001.040.041. 001.040.042.558. 001.040.042.565. 001.040.043. 001.040.044. 001.076.000. 001.076.3 00. 001.076.301. 001.076.302. 001.076.304. 001.076.305. 001.090.000.511. 001.090.000.514. 001.090.000.517. 001.090.000.5 18. 001.090.000.519. 001.090.000.550. Explanation of Fund Numbers found on Voucher Lists City Council City Manager Legal Public Safety Precinct Shared Expenses Deputy City Manager Finance Human Resources Information Technology Facilities Administration Facilities — City Hall Facilities — Other Community/Public Works -Administration Engineering Economic Development Housing/Homeless Services Building Planning Parks & Rec—Administration Parks & Rec-Maintenance Parks & Rec-Recreation Parks & Rec- Aquatics Parks & Rec- Senior Center Parks & Rec-CenterPlace General Gov't- Council related General Gov't -Finance related General Gov't -Employee supply General Gov't- Centralized Serv. General Gov't -Other Services General Gov't -Natural & Eco. 001.090.000.560. 001.090.000.594. 001.090.000.595. General Gov't -Social Services General Gov't -Capital Outlay General Gov't-Roads/Streets Capital Other Funds: 101 Street Fund 103 — Paths & Trails 104 Tourism Facilities 105 Hotel/Motel Tax 106 Solid Waste 107 —PEG Fund 108 Affordable & Supplemental Housing Sales Tax 120 — CenterPlace Operating Reserve 121 Service Level Stabilization Reserve 122 Winter Weather Reserve 204 Debt Service 301 —REET 1 Capital Projects 302 -- REET 2 Capital Projects 303 — Street Capital Projects 309 — Parks Capital Grants 3I0 Civic Bldg. Capital Projects 311 — Pavement Preservation 312 — Capital Reserve 314 — Railroad Grade Separation Projects 315 — Transportation Impact Fees 316 —Economic Development Capital Projects 402 -- Stormwater Management 403 — Aquifer Protection Area 501 — Equipment Rental & Replacement 502 — Risk Management 632 — Passthrough Fees & Taxes RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vchlist 10/18/2022 12:08:36PM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice FundtDept 58058 10118/2022 000662 NAT`L BARRICADE & SIGN CO 58059 10/18/2022 003090 NORTH 40 OUTFITTERS 58060 10/18/2022 008798 NORTH FORK ENTERPRISES LLC 58061 10/18/2022 009004 NORTHWEST MASONRY PROS INC 58062 10/18/2022 008691 ODP BUSINESS SOLUTIONS LLC 58063 10/18/2022 004621 OREILLY AUTOMOTIVE STORES INC 58064 10/18/2022 005048 PARAMETRIX INC 58065 10/18/2022 008840 PARK SPOKANE NC LLC 58066 10/18/2022 009003 PATSHKOWSKI, CARLA 58067 10/18/2022 005968 PRECISE MRM LLC 58068 10/18/2022 000019 PURFECT LOGOS LLC 212972 108210/3 PAY APP 2 10810 266796463001 266989987001 266989988001 2862-207583 2862-207618 2862-207626 2862-209286 2862-209290 38543 OCTOBER 2022 2022-10107480 200-1038970 57848 402.402.000.531 101.042.000.543 303.000.318.595 001.033.034.518 001.018.014.514 001.018.014.514 001.018.014.514 501,000,000.548 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 311.000.341.595 101.042.000.543 001.016.000.342 402.402.000.531 001.040.041.558 Description/Account Amount REPAIR & MAINT. SUPPLIES: STORM Total: REPAIR & MAINT SUPPLIES: MAINT. SF Total : 0318- WILBUR SIDEWALK PROJECT Total: BUILDING REPAIR & MAINTENANCE SE Total : OFFICE SUPPLIES: FINANCE OFFICE SUPPLIES: FINANCE OFFICE SUPPLIES: FINANCE Total : VEHICLE REPAIR & MAINT. SUPPLIES VEHICLE REPAIR & MAINT. SUPPLIES: VEHICLE REPAIR & MAINT SUPPLIES: VEHICLE REPAIR & MAINT. SUPPLIES: VEHICLE REPAIR & MAINT. SUPPLIES: Total : 0341 & 0344 CONTRACT 22-131 COMMON AREA CHARGES Total: Total : FARU REFUND: PAYMENT ID 12135157 Total: DATA PLAN NAME PLATES Total : 65.34 65.34 70.73 70.73 218,520.84 218,520.84 3,889.00 3,889.00 41.73 8.92 46.27 96.92 29.38 10.88 99.04 19.58 40.80 199.68 40,002,50 40,002.50 238.36 238.36 65.00 65.00 299.75 299.75 65.34 Page: 1 vchlist 10/18/2022 12:08:36PM Voucher List Spokane Valley Page: 2 Bank code: apbank Voucher Date Vendor Invoice Fund/Dept 58068 10/18/2022 000019 000019 PURFECT LOGOS LLC 58069 10/18/2022 002520 RWC GROUP 58070 10/18/2022 000709 SENSKE LAWN & TREE CARE INC. 58071 10/18/2022 000459 SPOKANE CO TITLE CO 58072 10/18/2022 000001 SPOKANE CO TREASURER 58073 10/18/2022 004099 SPOKANE VALLEY ACE HARDWARE 58074 10/18/2022 000391 SPOKANE VALLEY FIRE DIST. #1 58075 10/18/2022 000202 SRCAA 58076 10/18/2022 007739 SWANA 58077 10/18/2022 000335 TIRE-RAMA 58078 10/16/2022 003458 TRAFFIC SAFETY SUPPLY CO (Continued) XA106039978:01 XA106040595:01 XA106040622:01 13249779 13300780 13341340 13341374 5-SP39162 110100344 030514 Q3-2022 FIRE FEES 18275 2023-1685848 804 0024050 804 0024255 INV053067 Description/Account Amount 101.000.000.542 101.000.000.542 101.000.000.542 402.402.000.531 402.402.000.531 101.042.000.542 402.402.000.531 303.000.313.595 303.000.342.595 101.042.000.542 632.000.000.589 001.090.000.553 106.143.70.00 101.042.000.542 001.040.041.543 101.042.000.542 Total: VEHICLE REPAIR & MAINT. SUPPLIES: VEHICLE REPAIR & MAINT. SUPPLIES: VEHICLE REPAIR & MAINT. SUPPLIES: Total: WEED CUTTING WEED CUTTING SERVICE 895 CONTRACT MAINTENANCE 895 CONTRACT MAINTENANCE Total: CIP 0313: PLANT INFORMATION GUAR. Total : AUGUST 2022 ENGINEERING Total: SMALL TOOLS/MINOR EQUIPMENT Total: Q3-2022 FIRE FEES 4TH QTR 2022 ASSESSMENT Total: Total: MEMBERSHIP RENEWAL: HENRYALLE Total: TIRES & TIRE MOUNTING: #5-212 EQU TIRES & TIRE MOUNTING: #4-003 Total: SMALL TOOLS/MINOR EQUIPMENT Total: 65.34 766.66 167.24 45.35 979.45 4,075.00 695.00 531.43 13, 348.22 18,649.65 327.00 327,00 120, 686.22 120,886.22 211.53 211.63 12,082.00 12,082.00 37,048.45 37,048,45 380.00 380.00 1,967.16 714.89 2,682.05 154.61 154.61 Page: 2 vchlist Voucher List Page: 3 10/18/2022 12:08:36PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice FundlDept DescriptianlAccount Amount 58079 10/18/2022 006846 US LINEN & UNIFORM INC 2998691 101.042.000.543 SUPPLIES: MAINTENANCE SHOP 18.49 3002491 101,042,000.543 SUPPLIES: MAINTENANCE SHOP 31.60 3006168 101.042.000.543 SUPPLIES: MAINTENANCE SHOP 18.49 3009956 101,042,000.543 SUPPLIES: MAINTENANCE SHOP 31.60 Total: 100.18 58080 10/18/2022 000038 WASTE MANAGEMENT OF SPOKANE 0076642-1518-8 402.402.000.531 VACTORING WASTE SEPTEMBER 202; 3,042.78 Total : 3,042.78 58081 10/18/2022 001885 ZAYO GROUP LLC 20221000025710 001.090.000.518 NETWORK INFRASTRUCTUREACCES: 266.06 2022100603578 001.090.000.518 NETWORK INFRASTRUCTUREACCES297.81 2022100005522 001.090.000.518 INTERNET SERVICES 646.50 Total : 1,210.37 18072636 10/3/2022 000001 SPOKANE CO TREASURER SEPTEMBER 2022 001.016.000.512 SPOKANE COUNTY SERVICES 209,972.30 Total: 209,972.30 25 Vouchers for bank code : apbank Bank total : 671,240.15 25 Vouchers in this report Total vouchers : 671,240.15 Page: 3 vch list 10/20/2022 8:30:39AM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor 58082 10/20/2022 001081 ALSCO 58083 10/20/2022 003775 AM HARDWARE 58084 10/20/2022 007136 AMAZON CAPITAL SERVICES INC 58085 10/2012022 004046 AMERICAN ONSITE SERVICES 58086 10/20/2022 006767 ATLAS INTEGRATED 58087 10/20/2022 008797 BASINGER, LEVI 58088 10/20/2022 009049 BRAKLY INVESTMENTS LLC 58089 10/20/2022 004854 CAMTEK INC Invoice Fund/Dept LSP02567294 49301 1 PD M-VC33-CVXW 1 V3R-3V7J-D4CJ 482209 482210 2019-13929 EXPENSES EGR-2019-0052 58597 58090 10/20/2022 008053 CITY OF SPOKANE VALLEY, PETTY CASH REl SEPTEMBER 2022 58091 10/20/2022 001770 CONSOLIDATED SUPPLY CO S010853677.008 S010998255.005 S011047494.001 S011047494.002 001.016.016.521 001.033.033.518 001.040.043.524 001.040.043.558 001.076.300.576 001.076.300.576 001.076.305.575 001.040.044.558 001.237.10.95 001.016.016.521 001.040.044.558 101.042.000.543 001.033.034.518 001.076.305.575 001.076.305,575 58092 10/20/2022 006618 COUGAR MECHANICAL BLD-2022-4080 001.040.043.322 Description/Account Amount FLOOR MAT SERVICE AT PRECINCT 30.43 Total : 30.43 LOCK FOR 3RD FLOOR OFFICE: CITY 1 Total : OFFICE SUPPLIES: CODE ENFORCEM OFFICE SUPPLIES: ECON DEV, BLDG, Total : PORTABLE RESTROOM: M!RABEAU SF PORTABLE RESTROOM: CENTERPLAC Total : HOSTING & SYSTEM MAINTENANCE: ( Total: EXPENSE REIMBURSEMENT: APA 202'; Total: RELEASE WARRANTY SURETY: EGR-2 Total FIRE MONITORING: PRECINCT Total : PETTY CASH: 22171 THRU 22174 Total: CREDIT RE EQUIPMENT RENTAL: INV( EQUIPMENT RENTAL: WHITE ELEPHAT REPAIR & MAINT. SUPPLIES: CENTERF REPAIR & MAINT. SUPPLIES: CENTERF Total : 570.64 570.64 14.06 82.78 96.84 279.00 248.00 527.00 187.50 187.50 680.74 680.74 9,116.00 9,116.00 245.03 245.03 9.70 9.70 -114.35 76.23 232.11 52.00 245.99 PERMIT REFUND: BLD-2022-4080 2.55 Page: 'I� vchlist 10/20/2022 8:30:39AM Voucher List Spokane Valley Page: 2 Bank code: aphank Voucher Date Vendor Invoice Fund/Dept 58092 10/20/2022 006618 006618 COUGAR MECHANICAL 58093 10/20/2022 000734 DEPT OF TRANSPORTATION 58094 10/20/2022 000795 EARTHWORKS RECYCLING INC. 58095 10/20/2022 007871 EMPIRE SPRAY SERVICE INC 58096 10/20/2022 004898 ETTER, MCMAHON, LAMBERSON, 58097 10/20/2022 005046 FASTSIGNS 58098 10/20/2022 000007 GRAINGER 58099 10/20/2022 001147 HOBART SERVICE 56100 10/20/2022 002259 MENKE JACKSON BEYER LLP 58101 10/20/2022 007672 MULTICARE CENTERS OF 58102 10/20/2022 008691 ODP BUSINESS SOLUTIONS LLC (Continued) PRE-COMM-2022-0087 001.040.043.345 369604 H1081 J10133 J60707 07326 - STMT Al INV-4461 9463266586 28950163 082 9-30-2022 419 9-30-2022 462 9-30-2022 466 9-30-2022 474 9-30-2022 477 9-30-2022 155561 268497738001 270560581001 001.076.305.575 001.033.033.518 001.016.016.521 001.016.015.521 314.000.143.595 001.076.305.575 001.016.016.521 001.076.305.575 001.013.015.515 001.013.015.515 001.013.015.515 001.013.015.515 001.013.015.515 001.013.015.515 001.018.016.518 001.076.305.575 001.076.000.576 Description/Account Amount Total: 2.55 PERMIT REFUND: PRE-COMM-2022-00 Total: RECYCLING COLLECTION AT CENTER Total: FALL BROADLEAF SPRAY: CITY HALL FALL BROADLEAF WEED SPRAY: PRE( SHRUB BED TOUCH-UP: PRECINCT Total PROFESSIONAL SERVICES SIGNAGE FOR CENTERPLACE Total: Total: REPAIR & MAINT. SUPPLIES: PRECINC Total: REPAIR & MAINT. SUPPLIES: CENTERF Total: PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES EMPLOYEE PHYSICAL EXAMS Total : Total 1,247.14 1,247.14 60.00 60.0D 277.70 86.03 92.57 456.30 275.00 275.00 267.89 267.89 129.91 129.91 148.25 148.25 16,807.81 182.50 6,704.75 6,015.28 4,468.40 660.00 34,838.74 130.00 130.00 OFFICE SUPPLIES: PARKS 175.09 OFFICE SUPPLIES: PARKS 145.45 Page: vchlist 10/20/2022 8:30:39AM Voucher List Spokane Valley Page: 3 Sank code: apbank Voucher Date Vendor Invoice Fund/Dept 58102 10/20/2022 008691 ODP BUSINESS SOLUTIONS LLC (Continued) 271427034001 271428031001 271428034001 58103 10/2012022 008622 PERFORMANCE SYSTEMS INTEGRATIO 12479367 12481779 58104 10/20/2022 001860 PLATT ELECTRIC SUPPLY 58105 10/20/2022 004173 POWDERTECH 58106 10/20/2022 007678 RANDALL DANSKIN PS 58107 10/20/2022 007741 REFRIGERATION SUPPLIES D1ST 58108 10/20/2022 007142 SCJ ALLIANCE 58109 10/20/2022 003231 SHERWIN WILLIAMS COMPANY 58110 10/20/2022 000065 STAPLES ADVANTAGE 58111 10/20/2022 006940 STRIPE RITE INC 58112 10/20/2022 008558 THE HOME DEPOT PRO 3H12430 3H39870 44405 148505 16296483-00 69247 0710-6 7221-1 3519708048 M-22-6608 708188370 709826044 001.076.305.575 001.076.304.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.300.576 001.000.322.518 001.033.033.518 001.040.044.558 001.016.016.521 001.076.305.575 001.033.033.518 001.076.300.576 001.033.033.515 001.016.016.521 Description/Account Amount OFFICE SUPPLIES: CENTERPLACE OFFICE SUPPLIES: SENIOR CTR OFFICE SUPPLIES: CENTERPLACE Total: FIRE SUPPRESION TESTING: CENTER FIRE EXTINGUISHER SERVICE: CENTE Total: REPAIR & MAINT. SUPPLIES: CENTERF SMALLTOOLS/MINOR EQUIPMENT: CE Total ; RE -PAINTING WEST ENTRY GATEWAY Total : PROFESSIONAL SERVICES Total: REPAIR & MAINT. SUPPLIES: CITY HAL Total : PROFESSIONAL SERVICES Total: REPAIR & MAINT. SUPPLIES: PRECINC REPAIR & MAINT. SUPPLIES: CENTERF Total : OFFICE SUPPLIES: CITY HALL SIGNS FOR CENTERPLACE Total: Total: 28.86 3.43 49.21 402.04 929.21 548.38 1,477.59 91.67 86.01 177.68 1,050.19 1,050.19 2,277.80 2,27T.80 999.18 999.18 2,395.00 2,355.00 219.00 159.52 378.52 515.23 515,23 217.46 217.46 JANITORIAL SUPPLIES: CITY HALL 36.68 JANITORIAL SUPPLIES: PRECINCT 618.37 Page: vchlist 10120/2022 8:30:39AM Voucher List Spokane Valley Page: 4 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 58112 10/2012022 008558 THE HOME DEPOT PRO (Continued) 710332883 58113 10/20/2022 008067 TK LANDSCAPE & LAWN SVCS LLC 3811 58114 10/20/2022 007635 TODAY'S MAIL 5570 58115 10/20/2022 008801 VELOCITI SERVICES 5247 58116 10/20/2022 006178 WALTER E NELSON CO 482144 58117 10/20/2022 007231 WESTERN EXTERMINATOR COMPANY 26965123 26965207 58118 10/20/2022 002363 WESTERN STATES EQUIPMENT CO 37 Vouchers for bank code : apbank 37 Vouchers in this report IN002171497 001.033.033.518 001.033.033.518 001.076.301.571 001.076.305.575 001.076.305.575 001.016.016.521 001.033.033.518 001.033.033.518 JANITORIAL SUPPLIES: CITY HALL Total: LAWN SERVICE: PRECINCT & CITY HA Total: FALLANINTER 2022 MAILING Total: MONTHLY CLEANING AT CENTERPLAC Total: JANITORIAL SUPPLIES: CENTERPLACI Total : PEST MGMT SERVICES: PRECINCT PEST MGMT SERVICES: CITY HALL Total: GENERATOR MAINTENANCE Total : Bank total : Total vouchers : 177.72 832.77 2,005.94 2,005.94 2,846.57 2,846.57 8,085.09 8,085.09 174.68 174.68 198.96 169.23 368,19 1809.61 1,809.61 75,279.19 75,279.19 Page: vchlist 1012012022 2:49:57PM Voucher List Spokane Valley Page: 1 Bank code : Voucher apbank Date Vendor Invoice Fond/Dept 58119 10/20/2022 003076 AMSDEN, ERICA 58120 10/20/2022 000796 BUDINGER &ASSOCIATES INC 58121 10/20/2022 008425 BULLDOG ROOTER INC 58122 10/20/2022 000326 CONSOLIDATED IRRIGATION #19 58123 10/20/2022 000683 DAVID EVANS &ASSOCIATES 58124 10/20/2022 002920 DIRECTV INC 58125 10/20/2022 002157 ELJAY OIL COMPANY 58126 10/20/2022 003274 EXCHANGE PUBLISHING LLC 58127 10/20/2022 001447 FREE PRESS PUBLISHING INC 58128 10/20/2022 000002 H & H BUSINESS SYSTEMS INC. EXPENSES 001.040.041.543 M22323-4 M22582-1 35380589 2106.0 519226 519390 051738547X221005 0937331 4333121 656324 658187 V53232 V53282 V53290 AR254680 AR254681 AR254682 AR254683 311.000.334.595 001.000.322.518 101.042.000.543 303.000.205.595 314.000.143.595 309.000.338.595 101.042.000.543 101.000.000.542 001.040.041.543 101.000.000.542 106.000.000.537 001.000.322.518 101.000.000.542 402.402.000.531 001.011.000.511 001.018.017.518 001.018.016.518 001.013.000.513 Description/Account Amount EXPENSE REIMBURSEMENT 66.25 Total : 66.25 0334- SPRAGUE AVE PRESERVATION 0322 CITY HALL REPAIRS Total: BACKFLOW TESTING: MAINTENANCE Total: CIP 0205: IRRIGATION 0143-DESIGN SERVICES 0338 LOOP TRAIL PROJECT Total: Total: CABLE SERVICE FOR MAINTENANCE: Total: SMALL TOOLS/MINOR EQUIPMENT: SI\ FUEL FOR MAINTENANCE SHOP VEHR Total: LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total: Total: COPIER COSTS: WEST WING/COUNCII COPIER COSTS: IT COPIER COSTS: HR COPIER COSTS: OPS/ADMIN 16,315.50 2,996.00 19,311.50 150.28 150.28 6,317.23 6,317.23 9,179.55 5,174.20 14,353.75 79.99 79.99 151.59 1,463.15 1,614.74 30.00 27.65 57.65 124.80 70.40 76.00 271.20 106.59 5.33 50.64 315.09 Page: vch list 10/20/2022 2:49:57PM Voucher List Spokane Valley Page: 2 Bank code: apbank Voucher Date Vendor Invoice Fund/Dept DescriptionlAccount Amount 58128 10/20/2022 000002 H & H BUSINESS SYSTEMS INC. 58129 10/20/2022 002043 HDR ENGINEERING INC 56130 10/20/2022 000313 INLAND ASPHALT COMPANY INC. 58131 10/20/2022 008573 INLAND INFRASTRUCTURE LLC 58132 10/20/2022 005353 INTERMOUNTAIN MATERIALS 58133 10/20/2022 000993 LES SCHWAB TIRE CENTER, OF WA LNC 58134 10/20/2022 002203 NAPAAUTO PARTS 58135 10120/2022 001546 NORCO INC 58136 10/20/2022 000308 NORLIFT INC 58137 10/20/2022 003090 NORTH 40 OUTFITTERS 58138 10/20/2022 000307 OFFICE OF THE STATE TREASURER (Continued) AR254684 AR254685 AR254686 AR254687 AR254688 1200464370 PAY APP 3 PAY APP 4 14585 38700537265 0538-141124 35976888 55038907 108323/3 SEPTEMBER 2022 001.013.015.515 001,040,043.558 001.040.041.543 101.042.000.542 001.076.000.576 314.000.223.595 303.000.205.595 311.000.333.595 309.000.314.594 101.042.000.542 101.042.000.542 101.042.000.542 101.042.000.543 101.042.000.542 632.000.000.589 COPIER COSTS: LEGAL COPIER COSTS: MAIL ROOM COPIER COSTS: CPW ENGINEERING COPIER COSTS: MAINTENANCE SHOF COPIER COSTS: PARKS Total : 0223-FINAL ENGINEERING DESIGN Total : 0205 SPRAGUE/BARKER INTERSECTIC Total : 0333-EVERGREEN RD PRES BROADW. Total : 0314- MATERIALS TESTING VEHICLE SERVICE CALL SAFETY EQUIPMENT OPERATING SUPPLIES Total: Total: Total: Total : REPAIR & MAINTENANCE SUPPLIES Total : NEON LIME COLORED SHIRTS STATE REMITTANCE Total: 119.35 94.06 377.60 14.60 243.34 1,326.60 54,143.82 54,143.82 2,244.30 2,244.30 7,500.00 7,500.00 1,729.12 1,729.12 331.03 331.03 12.31 12.31 95.02 95.02 34.67 34.67 94.71 94.71 22,37424 Total: 22,374.24 Page: vchlist Voucher List Page: 3 10/20/2022 2:49:57PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 58139 10/20/2022 004621 OREILLYAUTOMOTIVE STORES INC 2862-208851 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES: 189.97 2862-209445 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES: 60.94 2862-209869 501.000.000.548 REPAIR & MAINT. SUPPLIES 82.72 2862-210535 101.000.000,542 VEHICLE REPAIR & MAINT. SUPPLIES: 108.88 2862-210839 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES: 41.06 2862-210970 501.000.000.548 REPAIR & MAINT. SUPPLIES 189.46 2862-211430 501.000.000.548 REPAIR & MAINT SUPPLIES 24.62 Total: 697.65 58140 10/20/2022 007988 PRESSLER FORENSICS, INC. F021009.00-5 001.000.322.518 CIP 0322: PROFESSIONAL SERVICES 2,800.00 Total : 2,800.00 58141 10/20/2022 000308 SPOKANE CO PROSECUTING ATTY SEPTEMBER 2022 632.000.000.589 CRIME VICTIMS COMPENSATION REM 321.43 Total : 321.43 58142 10/2012022 003135 UNITED RENTALS, (NORTH AMERICA) INC 211176168-001 402.402.000.531 EQUIPMENT RENTAL: STORMWATER F 1,366,47 Total : 1,366.47 24 Vouchers for bank code : apbank Bank total : 137,293.96 24 Vouchers in this report Total vouchers : 137,293.96 Page: 10 vchlist 10/24/2022 9:11:08AM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept 58143 10/24/2022 002931 ALL WESTERN INDUSTRIAL SUPPLY 113951 58144 10/24/2022 007136 AMAZON CAPITAL SERVICES INC 58145 10/24/2022 007808 AMENTO GROUP 58146 10/24/2022 003337 ARROW CONSTRUCTION SUPPLY INC 58147 10/24/2022 008572 CDA METALS 58148 10/24/2022 007637 COMMONSTREET CONSULTING LLC 58149 10/24/2022 007705 CT NORTHWEST 58150 10/24/2022 007901 DATEC INC 58151 10/24/2022 003682 EPIC LAND SOLUTIONS INC 58152 10/24/2022 005474 FREIGHTLINER NORTHWEST 58153 10/24/2022 000007 GRAINGER 1 J64-J7RV-W6QG 1 PXJ-Y9QP-4971 1YNG-1 MQ7-QWDC 092245 092246 352332 352986 21208162 CSROW 22428 KI092241 51810 0922-1272 PC001563442:01 9460711709 9460711717 101.000.000.542 101.000.000.542 101.043.000.542 101.043.000.542 001.000.322.518 001.000.322.518 402.402.000.531 001.040.041.558 101.000.000.542 303.000.320.695 101.042.000.542 001.090.000.518 303.000.300.595 101.000.000.542 402.402.000.531 402.402.000.531 Description/Account Amount VEHICLE REPAIR & MAINT SUPPLIES: 433.22 Total: 433.22 SMALL TOOLS/MINOR EQUIPMENT: SN CREDIT MEMO: REFUND FOR RETURN MINOR EQUIP./OFFICETOPERATING SL Total: PROFESSIONAL SERVICES: CITY HALL PROFESSIONAL SERVICES: CHAMBEF Total : REPAIR & MAINT. SUPPLIES REPAIR & MAINT. SUPPLIES Total: REPAIR & MAINT. SUPPLIES: SNOW FL Total : 320 SULLIVAN ROAD RCW SERVICES Total : KINETICS SOFTWARE - TRAFFIC SIGN Total: ACCESS POINTS FOR IT AND FIRST FL 0300 PINES AND MISSION Total : Total: VEHICLE REPAIR & MAINT. SUPPLIES: Total : 30.77 -13.05 35.46 53.18 3,634.19 1,333.00 4,967.19 19.58 34.80 54.38 190.64 190.64 2,928.75 2,928.75 2,613.50 2,613.60 1,738.59 1,738.59 8,906.58 8,906.58 359.42 359.42 CREDIT: ORIGINAL INVOICE # 9421667 -44.95 CREDIT: ORIGINAL INVOICE* 9421667 -22.48 Page: 11 vchlist Voucher List Page: 2 10/24/2022 9:11:08AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 58153 10/24/2022 000007 GRAINGER (Continued) 9462634420 402.402.000.531 SAFETY EQUIPMENT 17.95 9462634438 001.040.041.543 SMALL TOOLS/MINOR EQUIPMENT 18.13 9464726810 501.000.000.548 VEHICLE MAINTENANCE SUPPLIES 364.09 9473400852 001.040.041.543 SMALL TOOLS/MINOR EQUIPMENT 5.45 Total: 338.19 58154 10/24/2022 007671 HORROCKS ENGINEERS INC 72552 303.000.300.595 0300- PINES & MISSIONS INTERSECTIt 300.00 72575 001.040.041.558 PROFESSIONAL SERVICES 3,280.00 Total: 3,580.00 58155 10/24/2022 002518 INLAND PACIFIC HOSE & FITTINGS 1096723 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES: 498.76 Total : 498.76 58156 10/24/2022 000864 .1U6 ENGINEERS INC. 0156662 101.042.000.542 ON -CALL TRAFFIC ENGINEERING SVC 13,234.20 Total : 13,234.20 58157 10/24/2022 002466 KENWORTH SALES COMPANY 016P13571 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES: 617.95 016P14405 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES: 74.23 Total: 692.18 58158 10/24/2022 006381 LAWSON PRODUCTS INC 9309993638 101.042.000.542 SAFETY EQUIPMENT 237.16 Total : 237.16 58159 10/24/2022 008542 CAC SERVICES INC 144263 001.033.034.518 PROFESSIONAL SERVICES 128.80 Total : 128.80 58160 10/24/2022 008691 ODP BUSINESS SCLUT/ONS LLC 272466348001 001.018.014.514 OFFICE SUPPLIES: FINANCE 173.45 272474517001 001.018.014.514 OFFICE SUPPLIES: FINANCE 14.70 Total: 188.15 58161 10/2412022 005049 PEDERSON, MICHAEL ROY SEPTEMBER 2022 101.042.000.542 DEAD ANIMAL REMOVAL 1,650.00 Total : 1,650.00 58162 10/24/2022 002520 RWC GROUP XA106041137:01 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES: 53.38 XA106041191:01 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES: 325.68 XA105041197:01 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES: 1,670.18 XA106041253:01 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES: 73.57 Page: is vchlist Voucher List Page: 3 10/24/2022 9:11:08AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice FundlDept Description/Account Amount 58162 10/24/2022 002520 RWC GROUP (Continued) XA106041268:01 131.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES: 182.35 Total : 2,305.16 58163 10/24/2022 006822 SNAP -ON INC ARV/54692910 501.000.000.548 SMALLTOOLS/MINOR EQUJPMENT 104.96 Total : 104.96 58164 10/24/2022 000459 SPOKANE CO TITLE CO 5-SP36325 403.000.320.595 CIP 0320: RECORDING FEE 433.00 5-SP36556 403.000.320.595 CIP 0320: RECORDING FEE 216.50 Total: 649.50 58165 10/24/2022 000093 SPOKESMAN -REVIEW, THE 19448 001.000.322.518 ADVERTISING ACCT 145573 326.46 Total: 326.48 58166 10/24/2022 002597 TWISTED PAIR ENTERPRISES LLC 3292022 001.011.000.511 BROADCASTING COUNCIL MTGS 1,394.00 Total : 1,394.00 24 Vouchers for bank code: apbank Bank total : 47,573.07 24 Vouchers in this report Total vouchers : 47,573.67 vchlist 10/26/2022 12:10:09PM Voucher List Spokane Valley Page: 1 Bank code: apbank Voucher Date Vendor Invoice Fund/Dept 58167 10/26/2022 000921 A TO Z RENTAL & SALES INC 58168 10/26/2022 007718 APPLETREE 58169 10/26/2022 007965 ARGUS JANITORIAL 58170 10/26/2022 000918 BLUE RIBBON LINEN SUPPLY INC 58171 10/26/2022 001770 CONSOLIDATED SUPPLY CO 58172 10/26/2022 003274 EXCHANGE PUBLISHING LLC 58173 10/26/2022 001447 FREE PRESS PUBLISHING INC 503817-1 000026-875-021 1NV13374 0397090 0399010 S0302752 S0302797 S010998255.004 656327 657206 657207 659033 659034 659035 659036 V53234 V53235 V53252 V53254 V53255 V53270 V53281 V53291 061.033.034.518 001.076.305.575 001.016.016,521 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.033.034.518 001.040.044.558 001.040.044.568 001.040.044.558 001.013.000.513 001.013.000.513 001.013.000.513 001.013.000.513 001.040.044.558 001,040,044.558 001.040.044.558 001.033.033.518 001.040.044.558 001.040.044.558 001.040.044.558 001.040.044.558 DescriptionlAccount Amount RENTAL OF SWAMP COOLER FOR WH 2,450.25 Total : 2,450.25 ANSWERING SERVICE FOR CENTERP Total : JANITORIAL SVCS: PRECINCT, MAINT, Total: LINEN SERVICE AND SUPPLY AT CENT LINEN SERVICE AND SUPPLY AT CENT LINEN SERVICE AND SUPPLY AT CENT LINEN SERVICE AND SUPPLY AT CENT Total : EQUIPMENT RENTAL: WHITE ELEPHAt Total : LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION ADVERTISING LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total: Total: 62.74 62.74 3,950.00 3,950.00 212.72 79.43 66.65 88.86 447.66 190.58 190.58 90.85 80.58 58.46 25.50 39.00 38.25 27.75 369.39 107.00 90.00 49.60 86.40 200.00 107.00 128.00 108.00 876.00 Page: 1L4 vchlist 10/26/2022 12:10 :0 9 P M Voucher List Spokane Valley Page: 2 Bank code: Voucher apbank Date Vendor Invoice Fund/Dept 58174 10/26/2022 008551 GOPHER LLC 58175 10/26/2022 009050 HAPPY LAUNDRY AND DRY CLEANING 126092 58176 10/26/2022 001147 HOBART SERVICE 58177 10/26/2022 007671 HORROCKS ENGINEERS INC 58178 10/26/2022 000012 JOURNAL OF BUSINESS 58179 10/26/2022 004926 LE CATERING CO 58180 10/26/2022 002259 MENKE JACKSON BEYER LLP 58181 10/26/2022 001860 PLATT ELECTRIC SUPPLY 58182 10/26/2022 000019 PURFECT LOGOS LLC 58183 10/26/2022 007741 REFRIGERATION SUPPLIES DIST 28925107 28952363 72615 330255 E03970 425 9-30-2022 480 9-30-2022 486 9-30-2022 3131153 3171898 Description/Account Amount 7814 001.013.015.515 PROFESSIONAL SERVICES 50.00 Total : 50.00 001.076.305.575 LAUNDRY SERVICE: CENTERPLACE Total: 001.076.305.575 001.076.305.575 REPAIR & MAINT. SUPPLIES: CENTERF REPAIR & MAINT. SUPPLIES: CENTERF Total : 001.040.044.558 PROFESSIONAL SERVICES 001.040.042.558 ADVERTISING: ECON DEV 001.040.044.558 E03970 STEERING COMMITTEE OF EL 303.000.313.595 314.000.143.595 303.000.313.595 001.076.305.575 001.076.305.575 PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES Total : Total : Total : Total : SMALL TOOLS/MINOR EQUIPMENT CE REPAIR & MAINT. SUPPLIES: CENTERF Total : 57533 001.040.042.558 NAME PLATES: ECON DEV, BLDG, PLA Total : 16297589-00 16298218-00 16298227-00 001.076.305.575 001.076.305.575 001.076.305.575 REPAIR & MAINT. SUPPLIES: CENTERF REPAIR & MAINT. SUPPLIES: CENTERF REPAIR SUPPLIES/SMALL TOOLS: CED Total: 111.96 111.95 814.96 652.49 1,467.45 3,420.00 3,420,00 1,855.00 1,855.00 88.67 88.67 200.00 455.00 46.00 701.00 81.97 396.00 477.97 65.34 65.34 146.19 97.86 187.94 431.99 58184 10/26/2022 000230 SPOKANE CO AUDITORS OFFICE SEPTEMBER 2022 001.040.044.558 RECORDING FEES 3,745.00 Page: vch list 10/26/2022 12:10:09PM Voucher List Spokane Valley Page: 3 Bank code: apbank Voucher Date Vendor invoice FundfDept Description/Account Amount 58184 10/26/2022 000230 000230 SPOKANE CO AUDITORS OFFICE (Continued) Total : 3,745.00 58185 10/26/2022 000731 SPOKANE RESTAURANT EQUIP INC 58186 10/26/2022 007092 SPOKANE WEDDINGS AND EVENTS 58187 10/26/2022 008558 THE HOME DEPOT PRO 58188 10/26/2022 001444 UNITED LABORATORIES 58189 10/26/2022 007995 WALL AND COMPANY LLC 58190 10/26/2022 000066 WCP SOLUTIONS 58191 10/26/2022 002363 WESTERN STATES EQUIPMENT CO 58192 10/26/2022 009051 WV OUTDOOR LEARNING CENTER 26 Vouchers for bank code: apbank 26 Vouchers in this report 3387 INV-0011 693918658 INV361236 1905-2909-1750-1077 1905-2909-1750-1078 12955270 IN002171405 IN002171489 001.076.305.575 BOOSTER HEATER FOR DISHWASHEF Total : 001.076.305.575 MEMBERSHIP DUES: CENTERPLACE Total: 001.033.033.518 GAS PRESSURE WASHER: CITY HALL Total : 001.076.305.575 JANITORIAL SUPPLIES: CENTERPLACI Total: 001.016.099.594 EXTERIOR PAINTING: PRECINCT 001.016.099.594 EXTERIOR GRAPHICS: PRECINCT Total : 001.076.305, 575 JANITORIAL SUPPLIES: CENTERPLACI Total : 001.016.016.521 GENERATOR REPAIR: PRECINCT 001.033.033.518 SERVICE GENERATOR: CITY HALL Total: 222126 001.076.301.571 GROUP VISIT: PARKS & RECREATION Total: Bank total : 4,545.05 4,545.05 175.00 175.00 420.59 420.59 1,225,10 1,225.10 27,605.85 7,358.92 34,964.77 1,185.33 1,185.33 262.14 1,403.37 1,665.51 392.00 392.00 65,325.34 Total vouchers : 65,325.34 Page: )..'3` I(11 vchlist Voucher List Page: 1 10/27/2022 11:56:10AM Spokane Valley Bank code: pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 9765 10127/2022 009052 BELLINO, BRIAN PARK REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEADC 75.00 Total : 75.00 9766 10/27/2022 009053 BOISJOLIE, JACI PARK REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 213 52.00 Total: 52.00 9767 10/27/2022 009054 BRYCESON, ANNIE PARK REFUND 001.237,10.99 DEPOSIT REFUND: ROOM 110 52.00 Total : 52.00 9768 10/27/2022 009055 HONL, JESSICA PARK REFUND 001.237.10.99 DEPOSIT REFUND: VALLEY MISSION F 75.00 Total : 75.00 9769 10/27/2022 002518 INLAND PACIFIC HOSE & FITTINGS PARK REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEADC 75.00 Total : 75.00 9770 10/27/2022 009041 LEAGUE OF WOMEN VOTERS PARK REFUND 001.237.10.99 DEPOSIT/SOUND SYSTEM REFUND: R 202.00 Total : 202.00 9771 10127/2022 007765 LOWE, NONA PARK REFUND 001.237.10.99 OVERPAYMENT REFUND: LATIN SWINI 30.00 Total : 30.00 9772 10/27/2022 008436 OAKS EDUCATION ASSN PARK REFUND 001.237.10.99 DEPOSIT REFUND: VALLEY MISSION F 300.00 Total : 300.00 9773 10/27/2022 006935 PURCELL SYSTEMS PARK REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEADC 75.00 Total : 75.00 9774 10/27/2022 009056 ROBLES, MARINA PARK REFUND 001.237.10.99 DEPOSIT REFUND: DISCOVERY PLAY( 75.00 Total : 75.00 9775 10/27/2022 009057 SEYMOUR, VICTORIA PARK REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU SPRINC 300.00 Total : 300.00 9776 10/27/2022 002525 SPOKANE YOUTH SPORTS ASSOCIATI PARK REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEADC 75.00 Total : 75.00 9777 10/27/2022 009058 TAYLOR, MARY PARK REFUND 001.237.10.99 DEPOSIT/SHELTER FEE REFUND: VALI 175.00 Page: vchlist Voucher List Page: 2 10/27/2022 11:56:10AM Spokane Valley Bank code: pk-ref Voucher Date Vendor Invoice FundlDept Description/Account Amount 9777 10/27/2022 009058 009058 TAYLOR, MARY (Continued) Total : 175.00 9778 10/27/2022 008529 TEEN CLOSET 9779 10/27/2022 009059 YAEGER, JESSICA PARK REFUND PARK REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEADC 313.75 Total: 313.75 001.237.10.99 DEPOSIT REFUND: BROWNS PARK 75.00 Total : 75.00 15 Vouchers for bank code : pk-ref Bank total : 1,949.75 15 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that am authorized to authenticate and certify said claim. Finance Director or designee Counci[ member reviewed: Date Mayor Date Council Member Date Total vouchers : 1,949.75 Page: —2- 10 vchlist Voucher List Page: 1 10/27/2022 11:48:10AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice FundlDept Description/Account Amount 58193 10/27/2022 000958 AAASWEEPING LLC 74335 402.402.000.531 STREET SWEEPING SEPTEMBER 202i 43,450.90 74336 402.402.000.531 STORM DRAIN CLEANING SEPTEMBEf 31,349.11 74337 101.042.000.542 LANDSCAPE MAINTENANCE 12,165.64 74339 402.402.000.531 NON -CONTRACT VACUUM TRUCK SEF 6,754.82 Total: 93,720.56 58194 10/27/2022 000030 AVISTA SEPTEMBER 2022 SEPTEMBER 2022 001.033.033.518 001.076.302.576 UTILITIES: CPW MASTER AVISTA SEPT UTILITIES: PARKS MASTERAVISTASEI Total: 24,894.52 13,776.13 38,670.65 58195 10/27/2022 002604 DELL FINANCIAL SERVICES LLC 2173303 001.090.000.548 COMPUTER LEASE: 001-8922117-011 802.07 2173304 001.090.000.548 COMPUTER LEASE: 001-8922117-012 265.30 2173305 001,090,000.548 COMPUTER LEASE: 001-8922117-015 407.22 2173306 001.090.000.548 COMPUTER LEASE: 001-8922117-017 485.34 2173307 001.090.000.548 COMPUTER LEASE: 001-8922117-013 982.03 2173308 001.090.000.548 COMPUTER LEASE: 001-8922117-014 141.59 2173309 001.090.000.548 COMPUTER LEASE: 001-8922117-015 175.40 2173310 001.090.000.548 COMPUTER LEASE: 001-8922117-018 649.85 2173311 001.090.000.548 COMPUTER LEASE: 001-8922117-019 52.43 2173312 001.090.000.548 COMPUTER LEASE: 001-8922117-020 638.51 2173313 001.090.000.548 COMPUTER LEASE: 001-8922117-021 502.4E 2173314 001.090.000.548 COMPUTER LEASE: 001-8922117-022 423.97 Total : 5;526.17 58196 10/27/2022 007740 EVERGREEN STATE TOWING LLC 68072 101.000.000.542 TOWING SERVICE 327.00 Total : 327.00 58197 10/27/2022 001296 H.D. FOWLER CO INC C565982 402.402.000.531 CREDIT MEMO: ORIGINAL INVOICE 162-1,773.00 16216453 402.402.000.531 15TH AVE RESIDENTIAL PROJECT 5,976.22 Total : 4,203_22 58198 10/27/2022 008573 INLAND INFRASTRUCTURE LLC PAYAPP 2 303.000.343.595 SCHEDULE A- 5,000.00 Total: 5,000.00 58199 10/27/2022 002941 NORTHSTAR CLEAN CONCEPTS 45565 101,000,000.542 DEFOAMER: SNOW FLEET 808.48 Page: vchlist 10/27/2022 11:48:10AM Voucher List Spokane Valley Page: 2 Bank code. apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Arnount 58199 10/27/2022 002941 002941 NORTHSTAR CLEAN CONCEPTS (Continued) Total : 808.48 58200 10/2712022 002288 SARGENT ENGINEERS INC. 58201 10/27/2022 000458 SPOKANE CO PUBLIC WORKS 58202 10/27/2022 000001 SPOKANE CO TREASURER 58203 10/27/2022 000324 SPOKANE CO WATER DIST#3 58204 10/27/2022 001969 SUNSHINE DISPOSAL 58205 10/27/2022 008795 THAXTON PARKINSON PLLC 58206 10127/2022 008665 VARELAAND ASSOCIATES INC 14 Vouchers for bank code : 14 Vouchers in this report apbank 34784 OCTOBER 2022 110100346 42001045 51506522 51506527 934002971 OCTOBER 2022 #1 1985331 328 8122 101.043.000.542 001.076.300.576 403.000.327.595 001.016.000.554 001.016.000.523 101.042.000.542 001.016.000.525 402.402.000.531 101.042.000.542 001.000.322.518 303.000.343.595 PROFESSIONAL SVCS 20-006 SEWER CHARGES Total: Total: SEPTEMBER 2022 ENGINEERING ANIMAL CONTROL SERVICES NOVEME OCTOBER 2022 INMATE HOUSING SEPTEMBER 2022 WORK CREW DEPT OF EMERGENCY MGMT Total : WATER CHARGES FOR OCTOBER 202 Total : TRANSFER STATION CPW SEPTEMBEI Total : 0322: ENGINEERING SERVICES Total: 0343 - CONSTRUCTION MGMTAND IN: Total : Bank total : 396.00 396.00 1,503.19 1,503.19 69,231.30 23, 830.06 120,489.30 1,495.35 44,962.00 260,008.01 3,118.40 3,118.40 313.31 313.31 2,047.56 2,047.50 24, 978.99 24,978.99 440,621.48 Total vouchers : 440,621.48 Page: vchlist 11/01/2022 9:23:13AM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept 58207 11/1/2022 003337 ARROW CONSTRUCTION SUPPLY INC 58208 11/1/2022 008216 BERRYDUNN 58209 11/1/2022 000796 BUDINGER &ASSOCIATES INC 58210 11/1/2022 008572 CDAMETALS 58211 11/1/2022 002226 CENTRAL PREMIX 58212 11/112022 003274 EXCHANGE PUBLISHING LLC 58213 11/1/2022 001447 FREE PRESS PUBLISHING INC 58214 11/1/2022 002975 FREEDOM SALES AND SUPPLY LLC 58215 1111/2022 008422 GMCO CORP DBA ROADWISE 353097 353175 353595 421545 M22582-2 21210985 3502239 656322 656328 657202 659037 V53269 V53284 V53294 2022595 22-2309 58216 11/1/2022 001016 ITE 1008408 1088473 101.042.000.542 101.042.000.542 001.040.041.558 001. 090.000.513 001.000.322.518 101.000.000.542 402.402.000.531 001.011.000.511 303.000.335.595 303.000.335.595 106.000.000.537 001.090.331.514 001.011.000.511 303.000.335.595 101.000.000.542 101.000.000.542 101.143.70.00 001.040.041.543 Description/Account Amount REPAIR & MAINT. SUPPLIES OPERATING SUPPLIES REPAIR & MAINT. SUPPLIES CONSULTING SERVICES 0322 CITY HALL REPAIRS Total: Total: Total: VEHICLE MAINTENANCE SUPPLIES Total: REPAIR & MAINT. SUPPLIES ADVERTISING ADVERTISING ADVERTISING ADVERTISING ADVERTISING ADVERTISING ADVERTISING FIRST AID SUPPLIES LIQUID MAG Total: Total: Total: Total : Total: 2023 ANNUAL MEMBERSHIP DUES J. C 2023ANNUAL MEMBERSHIP DUES R. E 413.82 30.37 58.81 503.00 1,260.00 1,260.00 392,30 392.30 24.38 24.38 63.87 63.87 33.75 71.89 68.25 26.25 200.14 67.20 180.95 152.00 400.15 741.83 741.83 20,195.97 20,195.97 327.00 90.00 Page: vchlist 11 /01 /2022 9:23:13AM Voucher List Spokane Valley Page: 2 Bank code: Voucher apbank Date Vendor Invoice Fund/Dept 58216 11/1/2022 001016 001016 ITE 58217 11/1/2022 005381 LAWSON PRODUCTS INC 58218 11/1/2022 008029 MCK[NSTRY CO LLC 58219 11/1/2022 000662 NAT'L BARRICADE & SIGN CO 58220 11/1/2022 001546 NORCO INC 58221 11/1/2022 008542 OAC SERVICES INC 58222 11/1/2022 004621 OREILLYAUTOMOTIVE STORES INC 58223 11/1/2022 007966 REV.COM INC 58224 11/1/2022 003318 TACOMASCREW PRODUCTS INC 18 Vouchers for bank code : apbank 18 Vouchers in this report (Continued) 9310013710 10189772 212995 213241 36089438 144345 2862-212448 2862-212552 2862-212876 2862-213966 2862-213986 2862-214214 64312 240050002-00 101.000.000.542 001.000.322.518 101.042.000.542 402.402.000.531 101.042.000.542 001.033.034.518 101.000.000.542 101.042.000.542 101.000.000.542 101.000.000.542 101.042.000.542 501.000.000.548 001.143.70.00 101.000.000.542 Description/Account Amount Total : VEHICLE REPAIR & MAINT. SUPPLIES: Total : Total : Total : Total: Total: CIP 0322: HVAC SERVICES OPERATING SUPPLIES OPERATING SUPPLIES OPERATING SUPPLIES PROFESSIONAL SERVICES VEHICLE REPAIR & MAINT. SUPPLIES: VEHICLE REPAIR & MAINT SUPPLIES: VEHICLE REPAIR & MAINT SUPPLIES: VEHICLE REPAIR & MAINT. SUPPLIES: VEHICLE REPAIR & MAINT. SUPPLIES: VEHICLE REPAIR & MAINT. SUPPLIES Total: SOFTWARE LICENSE & MAINTENANCE Total: VEHICLE REPAIR & MAINT. SUPPLIES: Total: Bank total : 417.00 1,004.82 1,004.82 11,749.78 11,749.78 130.68 357.19 487.87 13.79 13,79 3,225.36 3,225.36 119.77 78.60 119.77 34.83 78.60 27.90 459,47 240.00 240.00 46.45 46.45 41,426.18 Total vouchers : 41,426.18 vchlist Voucher List 11/01/2022 1:55:59PM Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 58225 11/1/2022 001606 BANNER BANK 5138 SEP 2022 001.013.000.513 TRAINING REGISTRATION 40.00 5138 SEP 2022 001.090.000.518 SSL CERTIFICATE RENEWAL 923.47 5138 SEP 2022 001.040.044.558 CONFERENCE REGISTRATION 200.00 5138 SEP 2022 001.040.042.558 FACEBOOK ADS 50.00 5138 SEP 2022 001.016.000.521 2018 JAG EQUIPMENT 3,270.00 5138 SEP 2022 001.016.000.521 2018 JAG PURCHASE 1,709.95 5138 SEP 2022 001.018.016.518 5138 SEP 2022 001.090.000.518 5138 SEP 2022 001.018.016.518 JOBS ADVERTISING AMAZON WEB SERVICES PUMPKIN PURCHASE Total : 412.98 34.06 70.00 6,710.46 58226 11/1/2022 001606 BANNER SANK 5153 SEP 2022 101.042.000.542 CONFERENCE REGISTRATION 350.00 5153 SEP 2022 001.018.016.518 JOB ADVERTISING 199.00 5153 SEP 2022 001.018.016.518 JOB ADVERTISING 50.00 5153 SEP 2022 001.018.014.514 2022 GAAP UPDATE REGISTRATION 795.00 5153 SEP 2022 001.013.000.513 EVENT REGISTRATION 50,00 5153 SEP 2022 001.076.305.575 PCI SERVICES 119.99 5153 SEP 2022 001.040.044.558 EVENT REGISTRATION 40.00 5153 SEP 2022 001.016.016.518 GIFT CARDS 30.00 Total : 1,633.99 58227 11/1/2022 001606 BANNER BANK 5112 SEP 2022 001.076.000.576 CONFERENCE AIRFARE 554.20 5112 SEP 2022 001.076.305.575 REPAIR & MAINT SUPPLIES: CENTERF 175.57 5112 SEP 2022 001.076.000.576 HOTEL FOR CONFERENCE 628.03 5112 SEP 2022 001.076.305.575 SMALL TOOLS/MINOR EQUIPMENT. CE 670.72 Total : 2,028.52 58228 11/1/2022 001606 BANNER BANK 5161 SEP 2022 001.040.043.558 OFFICE SUPPLIES: PERMIT CENTER 136.65 5161 SEP 2022 001.040.043.558 TRAINING REGISTRATION 300.00 5161 SEP 2022 001.016.016.521 REPAIR & MAINT SUPPLIES: PRECINC 204.41 5161 SEP 2022 001.033.033.518 EQUIPMENT FUEL: CITY HALL 42.07 5161 SEP 2022 001.033.033.518 REPAIR & MAINT. SUPPLIES: CITY HAL 586.81 5161 SEP 2022 001.033.033.518 JANITORIAL SUPPLIES: CITY HALL 63.11 5161 SEP 2022 001.016.016.521 REPAIR & MAINT. SUPPLIES: PRECINC 266.09 Page: vchlist Voucher List Page: 2 11/01/2022 1:55:59PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 58228 11/1/2022 001606 BANNER BANK (Continued) 5161 SEP 2022 001.033.033.518 REPAIR & MAINT. SUPPLIES: CITY HAL 295.55 Total : 1,894.69 4 Vouchers for bank code : apbank Bank total : 12,267.66 4 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid ob4igation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director or designee Council member reviewed: Date Mayor Date Council Member Date Total vouchers : 12,267.66 Page: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: Nov 08, 2022 Department Director Approval: Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending Oct 31, 2022 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: BUDGET/FINANCIAL IMPACTS: Employees Council Total Gross: $ 396,822.23 $ 13,050.00 $ 409,872.23 Benefits: $ 223,224.12 $ 11,031.85 $ 234,255.97 Total payroll $ 620,046.35 $ 24,081.85 $ 644,128.20 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT MINUTES City of Spokane Valley City Council Study Session Meeting Tuesday, October 18, 2022 Mayor Haley called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in Council Chambers, and also remotely via Zoom meeting. Attendance: Councilmembers Pam Haley, Mayor Rod Higgins, Deputy Mayor Tom Hattenburg, Councilmember Brandi Peetz, Councilmember Laura Padden, Councilmember Ben Wick, Councilmember Arne Woodard, Councilmember Staff John Hohman, City Manager Erik Lamb, Deputy City Manager Cary Driskell, City Attorney Tony Beattie, Sr. Deputy City Attorney Bill Helbig, Community & Public Works Dir. John Bottelli, Parks, Rec & Facilities Director Jerremy Clark, Traffic Engineering Manager Morgan Koudelka, Sr. Administrative Analyst Mike Basinger, Economic Develop. Director Chaz Bates, Planning Manager John Whitehead, Human Resources Manager Christine Bainbridge, City Clerk ROLL CALL: City Clerk Bainbridge called roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Higgins, seconded, and unanimously agreed to approve the agenda. ACTION ITEMS: 1. Resolution 22-018 Terminating Declaration of COVID Emergency — Cary Driskell It was moved by Deputy Mayor Higgins and seconded to adopt Resolution 22-018 declaring that emergency conditions relating to the COVID-19 pandemic are no longer in effect, effective October 31, 2022. City Attorney Driskell said the resolution is self-explanatory. Mayor Haley invited public comments; no comments were offered. Vote by acclamation: in favor: unanimous; opposed none. Motion carried. 2. Motion Consideration: Appointment of Alternates to Lodging Tax Advisory Committee (LTAC) — Mayor Haley, Erik Lamb It was moved by Deputy Mayor Higgins and seconded to confirm the Mayoral appointments of alternates to the Lodging Tax Advisory Committee of Clint Branz and Cherne Haskell, representing members involved in activities authorized to be funded by the tax, to attend the October 20, 2022 Lodging Tax Advisory Committee meeting in place of Wayne Brokaw and Greg Repetti, respectively. Mayor Haley explained that both Mr. Brokaw and Repetti were unable to attend the upcoming October 20 LTAC meeting and alternates were necessary. Mr. Lamb also noted that although these appointments are only for the October 20, 2022 meeting, we might need a process in the future for alternates, which discussion can be held at a later time. Mayor Haley invited public comments; no comments were offered. Vote by acclamation: in favor: unanimous; opposed none. Motion carried. 3. Motion Consideration: Request of Councilmember to Participate Remotely — Councilmember Woodard It was moved by Deputy Mayor Higgins and seconded, to approve Councilmember Woodard's request to participate in the October 25, 2022 Council meeting remotely. Mayor Haley invited public comments; no comments were offered. Vote by acclamation: in favor: unanimous; opposed none. Motion carried. Council Meeting Minutes, Study Session: 10-18-22 Page 1 of 5 Approved by Council: DRAFT NON -ACTION ITEMS: 4. Legislative Update — John Hohman, Erik Lamb, Briahna Murray City Manager Hohman introduced the City's lobbyist Ms. Briahna Murray, of Gordon Thomas Honeywell for her to provide an overview of the upcoming legislative session, and discuss the items on our draft legislative agenda. Ms. Murray went through her PowerPoint presentation, and noted that there were a few thousand bills presented for the legislative session, but that likely only 200-300 will be passed and signed by the Governor. She stated that tonight is an opportunity for Council to provide feedback on the draft legislative agenda, which will be finalized after the November election. Ms. Murray said that ideally, the Pines Grade Separation project would not be on the agenda as she realizes the City is in the process of receiving but has not yet received grant funds from the Move Ahead Washington Grade Separation Grant program, and that once those funds are awarded, this item would likely be removed form the City's legislative agenda; she noted if the City is not awarded the grant, we could request legislative action to approve a Freight Mobility Strategic Investment Board (FMSIB) grant or even request a direct appropriation for the project. Ms. Murray noted that it might require a bit of advocacy for the City to receive a Land Water and Conservation Fund grant for Phase 2 of the Greenacres Park Project as it is preliminary ranked 7 out of 59 projects; but the City's Washington Wildlife and Recreation Program grant application was preliminary ranked 11 out of 25 so the odds are good for receiving that grant. She noted the next two items are supportive items: one for the Performing Arts Center and the other for the Avista Stadium. Ms. Murray explained that approximately eleven communities are asking for funds to support economic development through upgrading their baseball stadiums. Moving to policy priorities, Ms. Murray said that the legislature is having robust discussions around police issues as stated in our draft; she also noted that we have amended our zoning code to increase density in a manner consistent with community input and that the legislature will continue to hear input as the legislature is being asked to remove remaining barriers to construction of housing. Another item on the draft legislative agenda included the state law regarding municipal utility taxing authority, which Ms. Murray did not address as she stated she is conflicted out from that issue. Deputy City Manager Lamb explained that this was on our agenda last year as well as it deals with the issue of the City of Spokane working hard to collect that tax on their wastewater treatment system; he said that almost all customers that serve that facility are located out of the City of Spokane so this is about taxing people who are not within Spokane City's jurisdiction. Mr. Hohman said he spoke with Millwood Mayor Freeman and that this is a key issue with them as well. Mr. Hohman said he would reach out to Liberty Lake to see if they want to participate in opposing this tax. The Growth Management Act was also briefly mentioned about including opportunities to increase the City's role in the planning process. There was further Council discussion about public safety with Councilmember Padden stating she would like to see stronger language and would like the charge of felony restored; said she would also like increased investments in institutions like Geiger where training is provided to help those incarcerated move back into society; and further stated that she would like to perhaps add a bulleted item to add support for tax relief from state revenues. Councilmember Woodard added that he feels there is a need for stronger language, and mentioned the recent ambushing and killing of police officers. Councilmember Hattenburg agreed with the need to have a strong statement to reflect the ability of the police to protect the public and themselves. 5. Fire Department Monthly Report — Chief Soto Fire Chief Soto went through his PowerPoint presentation showing the highlights of the month, and spoke of significant events such as Fire Prevention Week, his hiring process, and that they won a national award for their crew performing CPR. Council Meeting Minutes, Study Session: 10-18-22 Page 2 of 5 Approved by Council: DRAFT 6. Steet Vacation, University — Levi Basinger Mr. Basinger explained that this is a privately initiated street vacation request for vacation of a 21-square foot piece located adjacent to University Road; that the area was previously the site of a school zone flashing beacon assembly which has since been relocated to the north, so only the foundation remains in place. There was Council consensus for staff to move forward with this street vacation process. 7. Steet Vacation Compensation — Bill Helbig Mr. Helbig explained that the street vacation compensation process has not been updated since 2007. After explaining the current methodology, the following questions were addressed: 1. Does Council wish to continue using the assessed value as the definition of appraised value to keep the expense down for those seeking street vacations? After brief discussion, there was unanimous agreement to continue with the current process. 2. Currently on City -initiated street vacations, compensation is not sought for the value of the vacated property. After brief discussion, there was unanimous agreement to continue with the current process. 3. Does Council want to require compensation for all right-of-way vacations, or just those initiated by abutting property owners? Councilmember Woodard said it makes a difference if the vacation is part of a developer's plan and in those cases, he said the developer should pay for those. Councilmember Wick asked if the fee could only apply to the individual's portion and Mr. Helbig explained that if more than one property is involved, the majority of owners must agree or the vacation process stops; he said that state law sets out that just the applicant is required to pay; and the other person who gets property will pay taxes on it. Mr. Helbig further explained that most right-of-way vacations see the vacated property going back from whence it was dedicated, which is back to the adjacent property owners; the question is, who pays for the value of the right-of-way; and it was noted that said the adjacent property owners would have to be notified. Mayor Haley said she prefers the cost rest with the people who get the services and to charge everybody is reasonable as most of the time it is a community event; said the wording needs to be changed to be clear what it will cost everyone involved to do this; and there was unanimous Council consensus to charge all involved. 4. Does Council want to continue with a 50% cap on the value, or does Council want to require the full amount allowed by state law? Mr. Helbig explained that currently we use the 50% of assessed value but state law allows up to 100% if it has been part of a dedicated public right-of-way for 25 years or more, or if it was acquired with public funds. In conjunction with this question, Mr. Helbig asked Council if they want the application fee applied as a credit toward any payment amount required. Mayor Haley said if taxpayer money was used, then we need to get the money back; so 100% if we purchase it; 50% if not; and don't give credit for the application fee, and there was council consensus with that statement. Mr. Helbig said staff will draft a new resolution for process and compensation and bring it back for council adoption consideration. 8. Country Vista Binding Site Plan — Bill Helbig, Jerremy Clark Mr. Helbig went over the background of the issue concerning the City of Liberty Lake's issued Notice of Application for the Country Vista Drive Binding Site Plan; said the project includes dividing nine existing parcels into 16 new parcels; that the project owner is Centennial Properties; that for the initial application, our City and the Washington State Department of Transportation (WSDOT) submitted comments centered around how the project would cause failure of respective transportation systems. Mr. Clark explained about the traffic generation of daily trips and peak hours for East Appleway, East Country Vista and E. Sprague Avenue. Mr. Helbig noted that our City and WSDOT each requested Liberty Lake to perform a road track impact analysis as the process being followed by Liberty Lake does not appear to meet SEPA (State Environmental Policy Act) requirements. Further, Mr. Helbig explained that Liberty Lake issued a Notice of Revised Application, but the revised application only included a SEPA checklist and a Trip Generation Council Meeting Minutes, Study Session: 10-18-22 Page 3 of 5 Approved by Council: DRAFT and Distribution Letter which included anticipated trips from the project; however, the revised application continued to garner comments from our City and WSDOT outlining how the development will cause failure of the respective transportation systems. After Mr. Clark went over the resulting levels of service, Mr. Helbig said that no determination has been issued on this project at this point, but staff wanted to make Council aware of comments on the proposed project. Mr. Hohman noted he anticipates further discussions with the Department of Transportation on this project will be forthcoming. Mayor Haley called for a recess at 7:45 p.m.; the meeting was reconvened at 7:55 p.m. 9. Police Vehicles — Morgan Koudelka, Erik Lamb Mr. Lamb explained that this is a continuation of discussions about police vehicle purchases; said as with other vehicles, due to supply chain disruptions many of the vehicles ordered were unable to be supplied in 2022 and the manufacturer asked dealerships to cancel the 2022 orders and resubmit as 2023 orders; said this new order would be for 2023 vehicles at 2023 prices which has a net effect of increasing costs by $190,000; that minus the unused balance of $40,000 from the original $1.4 million that can be used to offset the increase, this results in $150,000 needed to accommodate the vehicle re -order. Mr. Lamb asked whether Council wants to pay the increased cost which would represent a total increase of $450,000 in the 2023 budget if all 14 vehicles were purchased. Mr. Koudelka explained the overall cost increases and of the revision to the 2022 vehicle budget of $1,455,000; he said the current fleet inventory has been underfunded for several years and the process has begun to update the dedicated police vehicles; said we had a many unassigned vehicles in previous years due to vacancies, but now those vacancies are filled and we will need those vehicles as the trainees come out of training; said the difference of three vehicles won't make or break us but the hope is to be in a position to get new officers into new vehicles. Mr. Lamb added that reducing the number of vehicles was part of the issue of what the County had historically done and that we see this as an opportune time to look at vehicle acquisition in the future and how to handle these changes over time. Mr. Koudelka said that the 2023 order has also been impacted by escalating costs and he asks Council to consider the total amount of appropriations. Mr. Koudelka added that only Ford will be making police vehicles next year, that Chevy and Dodge will not. For the 2023 order Mr. Lamb mentioned that Chief Ellis recommends the purchase of 14 vehicles, which is three more than the original number. Mr. Hohman said this problem is not unique as we have been struggling with our own fleet over the last yew years; the issue is the manufacturers choosing not to make fleet vehicles; that we would like to put in the order for the requested number, and does Council approve. Mayor Haley suggested going with the 14 vehicle purchase recommendation and all Councilmembers agreed. Mr. Lamb said the 2023 budget will be adjusted accordingly and he will let the County know of our decision. 10. Plantes Ferry — Mike Basinger, Erik Lamb Deputy City Manager Lamb stated that Spokane County Parks has an opportunity to use Spokane County ARPA (American Rescue Plan Act) funds towards a Plantes Ferry masterplan study and design to consider improvements; said the County released an RFP (request for proposals) seeking proposals to fund with its ARPA funds to address negative economic impacts and help crate strong healthy communities; said the County Parks staff indicated it would submit a proposal for use of approximately $4 million in ARPA funds to fund a master plan, design and construction of some portion of improvements at Plantes Ferry and as part of its proposal, they requested a letter of support and partnership with us for the planning, improvements and operation of Plantes Ferry, although it is not clear what such partnership might entail. Mr. Lamb told the County that this would be something to take before our Council and that we would need a lot more information before Council could make a determination; that if we were to get involved, we would need to know the financial impact. Mr. Lamb said the deadline to submit an RFP is October 28 so staff is seeking consensus on whether to submit a letter of support and which key points should be included in such letter. Mr. Lamb added that if there is Council consensus, a draft letter would be brought for a motion consideration at the October 25 Council meeting. Council Meeting Minutes, Study Session: 10-18-22 Page 4 of 5 Approved by Council: DRAFT Economic Development Director Basinger informed Council that he had several discussions with the County Parks Director, including talks about our own tourism strategy, and that we would be able to move forward with a study earlier than their timeline, which would mean we would pay for it and seek reimbursement; that if that were agreeable with the County, we would issue our own RFP for a consultant to do multi -phase plans, examine the idea of a partnership, and try to get information on operation and maintenance on the park, and that we would need to take action next week due to the timeframe. Mr. Lamb noted that this would be a one-time use of ARPA money, and that we would get financial information and see how it comes into play with our tourism planning. Mr. Basinger said that we would go through a study to determine what a partnership could look like. Both Councilmembers Wick and Hattenburg agreed to move such a letter forward. Councilmember Padden said she has concerns as we have spent millions on parks in the last few years while we have neighborhoods with roads in dire shape; that if we spend money anywhere she would hope it would be in our City limits, and said she cannot support this request. Councilmember Woodard said he feels a letter of support is harmless and partnerships are always of interest; that although Plantes Ferry is not part of our City, it is heavily used by our citizens, and the park is way over due for an upgrade; said we should at least encourage them to start thinking about the park. Councilmember Peetz agreed and said there is a need to get conversation started and obtain the financial information. Mayor Haley said it could be an opportunity for good use of LTAC (Lodging tax Advisory Committee) money and thinks we need to know how much and how this would be phased in; and said she supports sending a letter. There was Council consensus with all Councilmembers except Councilmember Padden, to for a letter of support. 11. Advance Agenda — Mayor Haley There were no suggested changes to the Advance Agenda. 12. Information Only The Power of Governor for Declaring State of Emergency was for information only and was not reported or discussed. 13. Council Comments — Mayor Haley There were no additional Council comments. 14. City Manager Comments — John Hohman City Manager Hohman mentioned a draft letter addressed to the Washington State Building Code Council, which he e-mailed earlier to Council regarding changes in the proposed building and energy codes that negatively affect home affordability, and said if Council concurs, staff will secure Mayor Haley's signature and send on to that council. Councilmembers concurred. Mr. Hohman also mentioned that there will be a Council meeting November 8, election night; that our City has a long history of meeting on election night when there are no members of Council up for election, which is the case this year. It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to adjourn. The meeting adjourned a 8:47 p.m. ATTEST: Pam Haley, Mayor Christine Bainbridge, City Clerk Council Meeting Minutes, Study Session: 10-18-22 Page 5 of 5 Approved by Council: Draft MINUTES City of Spokane Valley City Council Regular Formal Meeting Tuesday, October 25, 2022 Mayor Haley called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in Council Chambers, and also remotely via Zoom meeting. Attendance: Councilmembers Pam Haley, Mayor Rod Higgins, Deputy Mayor Tim Hattenburg, Councilmember Laura Padden, Councilmember Brandi Peetz, Councilmember Ben Wick, Councilmember Arne Woodard, Councilmember [via zoom] Staff John Hohman, City Manager Erik Lamb, Deputy City Manager Cary Driskell, City Attorney Tony Beattie, Sr. Deputy City Attorney Chelsie Taylor, Finance Director Bill Helbig, Community & Public Works Dir. John Bottelli, Parks, Rec & Facilities Director Gloria Mantz, City Engineer Chad Phillips, Stormwater Engineer Mike Basinger, Economic Development Dir. Dan Domrese, Accounting Manager Sarah Fall, Accountant/Budget Analyst Kendall May, Recreation Coordinator Eric Robison, Housing & Homeless Coordinator Christine Bainbridge, City Clerk INVOCATION: Pastor Manuel Denning of Fountain Ministries gave the invocation. PLEDGE OF ALLEGIANCE Members of Girl Scout Troop 22181ed the Pledge of Allegiance. ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AMENDED AGENDA It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve the amended agenda. Mayor Haley explained that the agenda is amended as the members from Retail Strategies were unable to attend tonight's meeting due to adverse weather conditions in Dallas, Texas. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS Councilmember Peetz: no report. Councilmember Padden: no report. Councilmember Wick: reported that he attended the Visit Spokane's meeting and that they had sent an e- mail to all our hoteliers pending the end -of -year changes with our TPA (Tourism Promotion Area); said he feels there were some miscommunications so there will be future meetings to hopefully correct come of those; said the Board is trying to figure out how to get more members engaged as they also struggle with quorum issues at the Board meetings; he noted their Executive Director Meg Winchester will be ending her position at the end of this year; said he attended the Airport's groundbreaking for their expansion and suggested inviting someone from the airport to give Council an update; said he was re -appointed to the FMSIB (Freight Mobility Strategic Investment Board) and chairs the Project Prioritization Committee and the Board and committee continues working through a list of projects. Council Meeting Minutes, Formal: 10-25-2022 Page 1 of 7 Approved by Council: Draft Councilmember Woodard: reported that he met with the Growth Management Steering Committee of Elected Officials; said they conducted a public hearing on their planning policies, and that the hearing has been left open until November 9 to enable further public comments; said there was some editing suggestions so by the 9th meeting the Committee might be able to approve a document that will hopefully then be approved by the Board of County Commissioners; said they are holding over until next year the issue with the Sovereign Indians Nation; said there is also some pending legislation about affordable housing so there could be an amendment in December. Councilmember Hattenburg: said he attended the APTA (American Public Transit Association) Conference in Seattle on behalf of the Spokane Transit Association (STA); said they met with officials from the Federal Transit Administration and they were impressed with STA being under budget, and they were aware of future projects such as the I-90 Spokane Valley Corridor and were extremely supportive of STA's future plans; said the lobbyist let them know she represents nine other transit agencies and STA is recognized by the FTA as one of the most responsible patrons of public money and of timely completion of projects; he added that with all the transit systems going electric, the problem is the power grid cannot handle that and they are hoping the solution will be the hydrogen fuel cells technology as some kind of backup system will be necessary; said that at last week's STA Board meeting they approved phase 1 of the strategic plan "Connect 2035" which is a 12-year plan that will start next year; concerning STA ridership, he stated that for example, on Friday October 7 there were 25,000 rides in our system, and that the second most used route is the Sprague to Spokane Valley run. Deputy Mayor Higgins: said prior to COVID the Inland Northwest Partners met quarterly; said it encompasses a region of about 100 miles and includes towns and other entities, said membership is available for about $50.00 and the organization is sponsored by Avista; said one of the individuals who attended this meeting, a laborer economist with the Idaho Department of Labor, spoke of future demographics, specifically about China's demographics which show their population is reversing; said he also chaired the Lodging Tax Advisory Committee meeting last Thursday which will be a topic of a future Council meeting. MAYOR'S REPORT: Mayor Haley said she also attended the APTA Conference in Seattle and added that STA has one of the lowest costs per ride of any transit agency; said she travelled to Houston with representatives of Spokane, Spokane County, and some stakeholders to review Houston's homeless policy as they have had good success in getting homeless people housed; said one of the things she learned was housing the homeless is very expensive; that Houston used all their ARPA (American Rescue Plan Act) funds, and because they used up all their housing, others in their community now can't find housing; said some things they did that might work for us is they changed the Continuum of Care makeup so it is not all representatives from nonprofits, and includes business people and hospital board members so instead of people on the board competing over available funds, they can focus on looking for solutions; said they don't have shelters but instead have transitional spaces, and there aren't many of those, but they allow animals in and allow couples to stay together, which is how they managed to get the encampments dissolved. PROCLAMATION: n/a GENERAL PUBLIC COMMENT OPPORTUNITY I11: After Mayor Haley explained the process, she invited general public comment. No comments were offered. 1. PUBLIC HEARING: 2022 Budget Amendment — Chelsie Taylor Mayor Haley opened the public hearing at 6:20 p.m. Finance Director Taylor explained the purpose of the budget amendment as stated in her Request for Council Action form, adding that changes since the October 11 administrative report to Council are shown in blue text. Mayor Haley invited public comment. No comments were offered and Mayor Haley closed the public hearing at 6:29 p.m. Council Meeting Minutes, Formal: 10-25-2022 Page 2 of 7 Approved by Council: Draft 2. First Reading Ordinance 22-022 Amending 2022 Budget - Chelsie Taylor After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Higgins and seconded to advance Ordinance 22-022, amending the 2022 budget, to a second reading. Vote by acclamation: in favor: unanimous; opposed: none. Motion carried. NEW BUSINESS: 3. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of Claim Vouchers on October 25, 2022, Request for Council Action Form: $811,574.14 b. Approval of Payroll for Pay Period ending October 15, 2022: $451,761.81 c. Approval of Council Meeting Minutes of October 4, 2022, Study Session d. Approval of Council Meeting Minutes of October 11, 2022, Formal Meeting e. Approval of Resolution 22-019 Setting 2022-0003 Street Vacation Public Hearing It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve the Consent Agenda. 4. Second Reading Property Tax Ordinance 22-021 — Chelsie Taylor After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve Ordinance 22-021 levying regular property taxes for 2023. Director Taylor stated that the proposed ordinance does not include the 1% property tax allowed by state law. Vote by acclamation: in favor: Mayor Haley, Deputy Mayor Higgins, and Councilmembers Peetz, Padden, Hattenburg and Wick. Opposed: Councilmember Woodard. Motion carried. 5. First Reading Ordinance 22-023 Adopting 2023 Budget — Chelsie Taylor After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Higgins and seconded to advance Ordinance 22-023 adopting the 2023 Budget, to a second reading. Finance Director Taylor gave a brief overview of the proposed 2023 budget, including primary sources of revenues. Vote by acclamation: in favor: unanimous; opposed: none. Motion carried. 6. Motion Consideration: Outside Agency Grant Awards — Dan Domrese It was moved by Deputy Mayor Higgins and seconded to award the 2023 Outside Agency funding as follows: Elevations Children's Therapy: $11, 041 Greater Spokane County Meals on Wheels: $21,185 Inland Chess Academy: $1,457 JAKT.:$10, 714 Jr. Achievement of Wa: $4,143 My Turn Theatre: $4,286 Spokane Valley Arts Council: $17,326 Spokane Valley Heritage Museum: $16, 469 Spokane Valley HUB: $4,286 Spokane Valley Partners: $46,155 Spokane Valley Summer Theatre: $10, 326 Teen & Kid Closet: $10, 000 Transitions: $8, 571 and Widows Might: $16, 041 Mr. Domrese went over the background of our City providing partial funding for local economic development and social service agencies; that the 2023 budget is $244,000 minus $43,000 committed for a direct contract with Greater Spokane, Inc., and minus $19,000 committed for a direct contract with the Greater Spokane Valley Chamber of Commerce; said the remaining amount for allocation purposes is Council Meeting Minutes, Formal: 10-25-2022 Page 3 of 7 Approved by Council: Draft $182,000. Mr. Domrese also went over the process used to allocate funds based on number of Council votes, all as shown on the Request for Council Action form. Mr. Domrese noted that NAOMI previously formally withdrew their application. Councilmember Wick asked about the City's upcoming 20th anniversary and if Valleyfest is going to be part of that celebration. Mr. Hohman replied that in the previous budget amendment, there is a separate allocation for an event coordinator and that we are working through that process; said the thought is that Valleyfest would be part of that and we have coordinated with Valleyfest staff in that regard. Councilmember Wick said he was thinking that would come out of this money, and he voiced the idea of not allocating that $19,400 to other agencies and use those funds for Valleyfest. Mr. Hohman said we have a contract with Valleyfest that addresses in -kind use of the facility for Valleyfest and its events. Mayor Haley said she is not interested in re -allocating her recommendations. Councilmember Woodard said he also doesn't want to re -allocate what he already did but would like a future discussion about how to help people/organizations move into self-sufficiency. In response to Councilmember Hattenburg's question about the remaining balance of $19,572 and if it were changed, Finance Director Taylor said it would reduce the other amounts. Councilmember Hattenburg said he feels Valleyfest is unique and is disappointed no funds were allocated to the event. Mayor Haley stated that Valleyfest receives approximately $30,000 for in -kind services for such things as rent, security, and garbage, and that what they have asked for is almost half of the total amount to be allocated; said there are many needs and very few dollars. Councilmember Peetz voiced her disappointment that there weren't four votes for Valleyfest and said she likes Councilmember Wick's proposal. Councilmember Woodard said that Council is not saying they can't have their festival, and that he imagines there are a lot of charitable events that wish they could get that kind of in -kind donation as well. Mayor Haley invited public comments. Mr. Al Merkel, Spokane Valley: said about 28,000 people went through that festival and he can't believe some of the comments he heard tonight; said he wasn't aware of the demand for CenterPlace for that weekend. Ms. Peggy Doering, Spokane Valley: said she is the executive director of Valleyfest and is very disappointed and heart -sick over the decision after 20 years of receiving support form Spokane Valley, to see four zeroes in the columns [on the spreadsheet]; said she agrees with having economic development but doesn't think economic development and social services should be put together; and she read her statement. Ms. Diana Wilhite, Spokane Valley: said this is a great venue for families to get together at no cost and she would like to see this as a legacy for the City of Spokane Valley; said she appreciates the in -kind donation and that the festival is very important; that they have to raise $200,000 in order to put on this event; said Council's lack of support doesn't bode well with sponsors, and she hopes Council will reconsider this in the future. City Clerk Bainbridge stated she received an e-mail from Phillip Hannawalk expressing his being perplexed about the decision not to support Valleyfest; an e-mail from Jay Moynahan expressing disappointment with the financial support to Valleyfest; and a third e-mail from Vicki Porter also expressing that she is against not funding Valleyfest. There were no further public comments. Mayor Haley said it is not just the facility, but the in -kind which includes a lot of services such as the police and SCOPE. Vote by acclamation for the allocations as noted: in favor: Mayor Haley, Deputy Mayor Higgins, and Councilmembers Woodard, and Padden. Opposed: Councilmembers Wick, Hattenburg and Peetz. Motion carried. 7. Motion Consideration: Solid Waste Management Plan Consultant Agreement - Bill Helbig It was moved by Deputy Mayor Higgins and seconded to authorize the City Manager to finalize and execute the Professional Services Agreement with Great West Engineering in an amount not to exceed $269, 600 for the Solid Waste and Hazardous Waste Management Plans Update project. Mr. Helbig explained that state law requires us to have a coordinated, comprehensive solid waste management plan to provide guidance for the solid waste system in the City; and to also have a local hazardous waste plan based on Council Meeting Minutes, Formal: 10-25-2022 Page 4 of 7 Approved by Council: Draft state guidelines. Mr. Helbig stated that for the necessary updates, the City issued a Request for Qualifications; that two consultants submitted their statement of qualifications and Great West Engineering was selected as the most qualified firm to complete the updates. Mr. Helbig spoke of the Scope of Work and Fee Schedule, and that the adoption process will take approximately two years. Mayor Haley invited public comment; no comments were offered. Vote by acclamation: in favor: unanimous; opposed: none. Motion carried. 8. Motion Consideration: Plantes Ferry, Letter of Support — Mike Basinger, Erik Lamb It was moved by Deputy Mayor Higgins and seconded to approve submitting a letter of support and approval to proceed with hiring a consultant to begin the master planning study process. Deputy City Manager Lamb went over the background of the request for a letter of support; said in submitting a letter of support, it includes immediately hiring a planning firm to begin the master plan for Plante's Ferry Park Sports complex; said the plan would cost approximately $100,000 and the City fully expects Spokane County to pay half that cost; said part of the study would be to explore future opportunities for a partnership to operate and maintain the park; that it would include review of the budget as well as further discussions with Council over aspects to be included in any partnership arrangement. He noted that this represents a unique opportunity to start funding some of those improvements at the Park. Mr. Lamb said that Spokane County has released a Request for Proposals and the deadline to receive those is October 28, 2022. Councilmember Padden said a decision should be based on as much knowledge as we can gather; that we know the park has been lagging in maintenance and we don't know the full extent of the needs; and she asked if staff received the full budget. Mr. Lamb said although staff received several documents we did not get the full budget and need to look at maintenance and future needs. There was also a question of whether we would have a contract with the County. Mr. Lamb said the deadline is this Friday for submitting responses to the RFP; said there is no contract for paying half the cost but the discussion has been that we would pay up to half. Councilmember Padden said she would feel better if there was a signed contract for that amount; that we don't have many details; that $3-4 million doesn't go very far these days; this would be new money and that we are facing growing expenses from multiple facets. Councilmember Wick said he supports sending the letter of support. Mr. Hohman said we have parallel tourism studies with the Johnson consulting firm looking at several projects; that it would be nice to have an effort underway and when complete could wrap it all into the overall study; said we need to get clarification from the County on funding and will also need to clarify some dates; that we don't have those details but will report back when we know more. Councilmember Wick said he feels this is what is best for the park. Mayor Haley invited public comments; no comments were offered. Vote by acclamation: in favor: Mayor Haley, Deputy Mayor Higgins and Councilmembers Peetz, Hattenburg, Wick, and Woodard. Opposed: Councilmember Padden. Motion carried. GENERAL PUBLIC COMMENT OPPORTUNITY 121: Mayor Haley invited public comments. Ms. Barb Howard, Spokane Valley [via zoom]: mentioned there are no posted speed limits on Pines when going to Indiana; said she knows it is probably 25, but there is nothing posted. Mr. John Harding, Spokane Valley: spoke about the privilege to vote and of making sure ballots are legally recorded, tallied, and safe from being hacked. ADMINISTRATIVE REPORT: 9. Stormwater Utility Rates — Gloria Mantz City Engineer Mantz introduced Mr. Dawson Matthews from Osborn Consulting, Ms. Aimee Navickis- Brash from Evergreen StormH20, and Mr. Tage Aaker from the FSC Group. Ms. Mantz explained about the stormwater utility funding, that it is an Enterprise fund and therefore by law must be self-sufficient; said the fee was instated in 2006 and is currently $21 per single family unit or 3,160 sq. ft. of impervious area; that the funds must be spent on projects that protect the aquifer; she stated there has not been a fee increase since 2006 although we have experienced significant cost inflation and population growth since then; and Council Meeting Minutes, Formal: 10-25-2022 Page 5 of 7 Approved by Council: Draft that we must also comply with new regulatory requirements; that the minimum required level of service would increase the Stormwater Utility Rate by $24 a year to $45 a year; and that the Pro -Active level of service would increase the Stormwater Utility Rate by $37 a year to $58 a year. The consultants went over the project overview and objectives as shown on the slides; the level of service goals including existing services, minimum required, and what is called the Pro -Active, which is the minimum plus additional efforts that could improve water quality and replace aging infrastructure. The Consultants also went over the gap analysis, operating budget, permit requirements, fee history, rate calculation, and comparison between the minimum required and the proactive fee. Ms. Mantz said that a public meeting was held October 20, 2022, and that approximately 50 people participated in the public survey. Ms. Mantz said the question for Council to consider is what level of service is Council comfortable with: the minimum or the pro -active. In response to a question from Councilmember Woodard about the consequences of not meeting the permitting requirements, Ms. Mantz said we could be fined by the Department of Ecology and open the City to potential third party lawsuits. Councilmember Woodard said he feels it is important to stay ahead of the regulations and there is a need to look at this more than just doing the minimum to get by. Councilmember Wick said he would like to learn a little more, agrees something needs to be done, but isn't sure he's up to the minimum amount as going from $21 to $45 is a big jump and said perhaps we should consider a multi -year phase to give people some assurance; maybe $12 this year to get us up to where our CPI was, and $12 next year to people time to plan; said that one of the categories is the anticipated requirements for the 2024 permit; said we won't hit those requirements until 2024 anyway; and asked if that would be amenable. City Manager Hohman said he doesn't think it is sitting where it needs to be to protect our program; that from his perspective, listening to this presentation and reviewing the documentation, the minimum level is what we should be doing already, and if we don't do that we are risking noncompliance with our permits; said that is what he is hearing from that consultant group; said he thinks that approach of just going for the CPI that we probably should have taking all these years doesn't get us in compliance with the program and there is risk associated with that; and from his standpoint said he would not recommend that Council go there. City Engineer Mantz agreed that although those performance requirements won't go in effect until 2024, it is already November 2022 so we are one year away from when those requirements are going to be in place, so we don't have much time before we will have to be in compliance. Deputy Mayor Higgins reminded everyone that we are dealing with our drinking water; said he doesn't think it is time to minimize our expenses and that he thinks it is a wise to be ahead; said he has dealt with many boards who get caught in this kind of situation where they haven't raised fees and all of a sudden a large fee is needed and it will hurt, but we are dealing with our water. Mayor Haley agreed adding that the aquifer is our single source of water, and if we mess that up, it will be messed up forever; said she would be happy to go with the pro- active. Councilmembers Peetz and Padden preferred going with the minimum; Councilmember Wick preferred going lower then the minimum; and there was Council majority consensus with Mayor Haley, Deputy Mayor Higgins, and Councilmembers Hattenburg and Woodard agreeing to go with the pro -active. City Engineer Mantz said this will come before Council November 8 for a motion consideration. As he had noted earlier, Councilmember Woodard left the meeting after this agenda item. 10. Retail Strategics Annual Update Susan Nielsen [This item was previously removed.] 11. Community Development Block Grant (CDBG) 2023 Project(s) Submittal — Eric Robison Mr. Robinson went over the process and criteria of projects to receive CDBG funding; and summarized that the 4th Avenue, Catherine Johnson Court would be staff's first recommendation, followed by the Progress Road project; he noted that Catholic Housing Ventures is also applying to complete the Catherine Johnson Court project; that the approximate cost for this project is $341,500; with the approximate cost of the Progress Road sitting at $500,000; he also noted that the public hearing on the project selections is November 8. There was discussion about the two projects and that the Catherine Johnson Court project is Council Meeting Minutes, Formal: 10-25-2022 Page 6 of 7 Approved by Council: Draft staffs first priority as it fills a gap in front of an apartment complex, and that it would be beneficial to have that partnership with Catholic Housing Ventures. There was ultimate agreement to bring forth both projects, with the Catherine Johnson being the highest priority of the two projects. 12. Grant Opportunity: "No Child Left Inside" — Kendall May, John Bottelli Ms. May explained that there is a Washington State Recreation & Conservation office grant opportunity titled "No Child Left Inside" that provides funding for outdoor education and recreation experiences for underserved youth; said the maximum amount is $25,000; that there is no match required, and the grant would be used for such things as fees for field trips, seasonal staff wages, supplies, and one-time purchases that would assist the program to be sustainable in the future. She noted the deadline to apply for the grant is November 1, 2022. There was Council consensus that staff apply for the grant. 13. Advance Agenda — Mayor Haley Councilmember Wick said he would like to hear a presentation from the Airport on their expansion, and there was Council consensus to add that to the advance agenda. 14. Department Monthly Reports The Department Monthly Reports were for information only and were not reported or discussed. CITY MANAGER COMMENTS Mr. Hohman said that the Sprague Avenue pilot program ended early as staff were able to gather the necessary data, and that an administrative report is scheduled soon. Mr. Hohman suggested Council adjourn into an executive session for about 10 minutes to discuss pending litigation. It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to adjourn into executive session for approximately ten minutes to discuss pending litigation and that no action will be taken upon return to open session. Council adjourned into executive session at 8:32 p.m. At approximately 8:42 p.m. Mayor Haley declared Council out of executive session, at which time it was moved by Deputy Mayor Higgins, seconded and unanimously agreed to adjourn. ATTEST: Pam Haley, Mayor Christine Bainbridge, City Clerk Council Meeting Minutes, Formal: 10-25-2022 Page 7 of 7 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 8, 2022 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Second reading of proposed Ordinance #22-022 which amends the 2022 Budget. GOVERNING LEGISLATION: In order for the City to amend an adopted budget, State law requires the Council to approve an ordinance that appropriates additional funds. PREVIOUS COUNCIL ACTION TAKEN: The Council last took formal action on the 2022 Budget when it was amended on May 31, 2022. On October 11, 2022, an Administrative Report was delivered to Council regarding the need for a budget amendment. On October 25, 2022, a public hearing was held on this topic and Ordinance #22-022 was advanced to a second reading. BACKGROUND: Since the amendment of the 2022 Budget on May 31, 2022, a number of events have transpired in the normal course of operations that necessitate a second 2022 Budget amendment. They include: #001 - General Fund The total of both recurring and nonrecurring revenues reflects an increase of $12,787,800, which is comprised of: • $2,560,000 increase in sales taxes based on year-to-date collections for 2022. • $363,800 increase in permit revenues based on year-to-date collections for 2022. • $11,000,000 increase for estimated CLFR grant revenues. The revenues include the City's revenue replacement amounts in their entirety which causes the revenues to exceed the estimated expenditures. • $1,200,000 decrease in transfers in from the Capital Reserve Fund #312 related to an update in the timing of the police vehicle purchases for 2022. The City was notified that the vehicles would not be available until 2023. • $64,000 increase in transfers in from the Capital Reserve Fund #312 for sculpture installation costs. This amount was earmarked for this purpose by Council at the August 24, 2021, meeting. An increase of $6,697,140 in appropriations (expenditures) comprised of: • $75,000 increase in outside legal service costs in the City Attorney Department. This increase is related to significant increase in complex land use issues requiring outside expertise as well as an increase in code enforcement activity, litigation related to railroad crossing issues, and land -use appeals for project in Liberty Lake. Also, the Painted Hills proposal is anticipated to cause additional costs through then end of the year. • $810,000 increase spread across the various public safety contracts. For Detention Services, District Court, Public Defender, Prosecutor, and Pretrial Services, the City's usage increased significantly due to: o The Blake Decision of the Washington Supreme Court eliminated most felony drug possession charges. Felony charges are a County responsibility. The elimination of these cases reduced the County's share of cases and increased Spokane Valley's share. 1 o State Patrol experienced a significant reduction of force due to vaccination requirements for state employees. This had the effect of greatly reducing the number of State Patrol cases which caused Spokane Valley's share of cases to increase substantially. Emergency Management costs are projected to increase due to Spokane Valley experiencing a large population growth in comparison to other jurisdictions. Law Enforcement costs are projected to increase for the following reasons: • Higher fuel costs • Impacts of the new Collective Bargaining Agreement • A large number of fatality collisions that greatly increased traffic investigation costs • Increased number of SWAT callouts • All position spots filled including 10 pool positions • $1,000 increase in office supply costs for the Finance Department related to having an unexpected replacement of a scanner. • $70,000 increase related to unbudgeted costs for the White Elephant building that was purchased by the City. These costs include evaluating the building and performing necessary repairs or demolition. • $1,200,000 decrease related to an update in the timing of the police vehicle purchases for 2022. The City was notified that the vehicles would not be available until 2023. • $77,640 increase for construction of an office on the 3rd floor of City Hall for the Legislative Coordinator position as well as furniture for the office. • $20,000 in professional services in the Economic Development Department for a contract for an event planner for the City's 20th anniversary. This was presented as a supplemental budget request at the 2023 Budget Workshop on June 14, 2022, for $50,000. However, planning for the 20th anniversary needs to begin in 2022 so $20,000 is included in 2022 and the remaining $30,000 is included in the proposed 2023 Budget. • $79,000 for sculpture installation costs in 2022. This is being funded partially by a $64,000 transfer in from the Capital Reserve Fund #312 (see above under revenues). • $500,000 decrease in capital software costs related to the replacements of the City's financial management software. The 2022 Budget included $1,000,000 for this purpose. However, the timing of the project will actually occur primarily in 2023 and into 2024. This amendment spreads the $1,000,000 budgeted forward into the appropriate time period. • $264,500 increase in transfers out to the Street O&M Fund #101. This is to cover the increase in the deficit in recurring activity due to proposed 2022 amendment items. • $7,000,000 increase for estimated CLFR expenditures in 2022. #101 — Street O&M Fund Increase revenues by $685,500 including: • $150,000 increase reflecting the utility company contributions toward a local street program that was approved as an amendment to the Poe Asphalt Paving contract that was approved by Council at the September 13, 2022, meeting. • $271,000 increase in transfers in of street wear fees from the Solid Waste Fund #106 for the local street program that was approved as an amendment to the Poe Asphalt Paving contract that was approved by Council at the September 13, 2022, meeting. • $264,500 increase in transfers in from the General Fund #001. This is to cover the increase in the deficit in recurring activity due to proposed 2022 amendment items. 2 Increase expenditures by $685,500 including: • $421,000 increase in contract street maintenance for the local street program that was approved as an amendment to the Poe Asphalt Paving contract that was approved by Council at the September 13, 2022, meeting. • $50,000 increase in contract street maintenance for increased right of way maintenance costs experienced in 2022. The total of this cost is $100,000 and it is split 50% each to the Street O&M Fund #101 and the Stormwater Fund #402. • $214,500 increase in vehicle rental costs. This increase is related to the new snow plow replacement program and the issues seen with the timing of snow plow orders that was discussed by Council at the August 23, 2022, meeting. #106 — Solid Waste Fund Increase expenditures by $260,519. This reflects $271,000 in transfers out to the Street O&M Fund #101 related to the local streets program. It also reflects a decrease in transfers out to the Pavement Preservation Fund #311 by $10,481 due to 2021 receipts of the road wear administration fee related to the Waste Management collection contract exceeding previous estimates by $260,519 less the $271,000 transfer to Fund #101. #301 — REET 1 Capital Projects Fund Real Estate Excise Tax (REET) revenue is increased by $500,000 based on revised revenue projections. Decrease expenditures by $46,604 due to changes in the expected transfers out to the Street Capital Projects Fund #303 and the Railroad Grade Separation Projects Fund #314 to reflect current estimates. See further explanations below. #302 — REET 2 Capital Projects Fund Real Estate Excise Tax (REET) revenue is increased by $500,000 based on revised revenue projections. Decrease expenditures by $51,506 due to changes in the expected transfers out to the Street Capital Projects Fund #303 and the Parks Capital Projects Fund #309 to reflect current estimates. See further explanations below. #303 — Street Capital Projects Fund Revenues and expenditures are proposed to decrease by $1,680,705 to reflect current estimates on various projects. • The Pines and Mission Intersection Improvement project is being decreased by $1,171,105 due to the updated timing of the project. • The Barker Rd/Union Pacific Crossing project is being decreased by $1,044,000 due to the updated timing of the project. • The Sprague Stormwater Crossing Project is being increased by $100,000 due to the updated timing of the project. • The 8th Ave Sidewalk — Coleman to Park project is being increased by $434,400 due to the updated timing of the project. #309 — Park Capital Projects Fund This fund is being amended to reflect current estimates on several projects. Revenues are decreased by $3,995,514. This is primarily due to a decrease in transfers in from the Capital Reserve Fund #312 related to the Balfour Park — Phase 1 project, the Sullivan Park water line project, and the Spokane Valley River Loop Trail project updated timing. 3 Expenditures decrease by $3,995,514, including: • An increase of $168,006 for residual costs on the Balfour Park frontage improvements to close out the project. • A decrease of $3,337,520 on Balfour Park — Phase 1 reflecting a changing of the timing on the project • A decrease of $376,000 on the Sullivan Park water line reflecting a changing of the timing on the project. • A decrease of $450,000 on the Spokane Valley River Loop Trail reflecting a changing of the timing on the project #311 — Pavement Preservation Fund Decrease transfers in from the Solid Waste Fund #106 by $10,481. See explanation above under Fund #106. Decrease expenditures by $1,775,156 to reflect current estimates and timing on several projects including the Sullivan Preservation project from Sprague to 8th. #312 — Capital Reserve Fund Revenues increase by $1,000,000 for grant proceeds from the RCO grant received for the Flora Rd park property. This grant is partially reimbursing Fund #312 for the cost of this purchase. Decrease expenditures/appropriations by $5,949,289 include: • Decrease of $1,200,000 in transfers to the General Fund #001 related to an update in the timing of the police vehicle purchases for 2022. The City was notified that the vehicles would not be available until 2023. • Increase of $64,000 in transfers out to the General Fund #001 for sculpture installation costs. This amount was earmarked for this purpose by Council at the August 24, 2021, meeting. • Decreases of $4,066,231 in transfers out to the Parks Capital Project Fund #309 for the Balfour Park — Phase 1, the Sullivan Park water line, and the Spokane Valley River Loop Trail projects. See above under Fund #309. • Decreases of $43,700 in transfers out to the Railroad Grade Separation Projects Fund #314 for the Barker Rd overpass, the Pines Rd underpass, and the Sullivan Rd interchange. • Decrease of $703,358 for the Economic Development Capital Projects Fund #316 due to the Expo Center expansion project being put on hold. #314 — Railroad Grade Separation Proiects Fund Revenues increase by $81,465, comprised of: • Increase of $242,924 in grant proceeds to reflect current estimates on the grade separation projects. • Decrease of $121,081 in developer contributions for the Barker Road grade separation project. • Increase of $3,322 in transfers in from the REET 1 Capital Projects Fund #301 for the Pines Road grade separation project. • Decrease of $43,700 in transfers in from the Capital Reserve Fund #312 for the Barker Road grade separation project, the Pines Road grade separation project, and the Sullivan Road interchange. 4 Expenditures increase by $230,789, comprised of: • Decrease of $557,293 due to updated estimates for the Barker Road grade separation project. • Increase of $633,415 due to updated estimates for the Pines Road grade separation project. • Increase of $154,667 for preliminary engineering for the Sullivan Road interchange project. #315 — Transportation Impact Fees Fund • Expenditures decrease by $108,449 in transfers out to the Street Capital Projects Fund #303 due to updated estimates on eligible projects. #316 — Economic Development Capital Projects Fund • Revenues and expenditures decrease by $703,358 to reflect that the Expo Center expansion project was put on hold. #402 — Stormwater Fund Expenditures increase by $250,000 which includes: • $50,000 increase in private stormwater maintenance for increased right of way maintenance costs experienced in 2022. The total of this cost is $100,000 and it is split 50% each to the Street O&M Fund #101 and the Stormwater Fund #402. • $200,000 reflecting updated contract costs for the Stormwater Comprehensive Plan update. #403 — Aquifer Protection Area Fund Revenues decrease by $730,353 in grant proceeds related to updated estimates on construction projects. Expenditures decrease by $2,322,828 due to updated estimates on construction projects. The decrease is primarily related to Sprague Ave Stormwater project being delayed due to new estimated project costs being higher than expected. #501 — Equipment Rental and Replacement Fund Revenues increase by $214,500 related to the new snow plow replacement program and the issues seen with the timing of snow plow orders that was discussed by Council at the August 23, 2022, meeting. #632 — Passthrough Fees & Taxes Fund Revenues and expenditures increase $191,000 in estimated passthrough fees and taxes that will be collected on behalf of the State and County based on actual 2022 collections. The 2022 Budget amendment reflects the changes noted above and will affect 16 funds resulting in total revenue increases of $8,839,854 and expenditure decreases of $8,318,461. 5 Revenue Expenditure Fund Fund Increase Increase No. Name (Decrease) (Decrease) 001 General Fund 12,787,800 6,697,140 101 Street O&M Fund 685,500 685,500 106 Solid Waste Fund 0 260,519 301 REET 1 Capital Projects Fund 500,000 (46,604) 302 REET 2 Capital Projects Fund 500,000 (51,506) 303 Street Capital Projects Fund (1,680,705) (1,680,705) 309 Parks Capital Projects Fund (3,995,514) (3,995,514) 311 Pavement Preservation Fund (10,481) (1,775,156) 312 Capital Reserve Fund 1,000,000 (5,949,289) 314 Railroad Grade Separation Fund 81,465 230,789 315 Tranportation Impact Fees Fund 0 (108,449) 316 Economic Development Capital Projects Fund (703,358) (703,358) 402 Stormwater Fund 0 250,000 403 Aquifer Protection Area Fund (730,353) (2,322,828) 501 Equipment Rental & Replacement Fund 214,500 0 632 Passthrough Fees & Taxes Fund 191,000 191,000 8,839,854 (8,318,461) OPTIONS: Options are to accept the proposed amendments in whole or in -part. RECOMMENDED ACTION OR MOTION: Move to approve Ordinance #22-022 amending Ordinance #21-018 which adopted a budget for the period January 1, 2022 through December 31, 2022, as subsequently amended by Ordinance #22-008. BUDGET/FINANCIAL IMPACTS: This action amends the estimated revenues and appropriations for the 2022 Budget that was adopted on November 9, 2021 and subsequently amended on May 31, 2022. There are adequate funds available to pay for these amendments. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Ordinance #22-022 • Fund level line -item detail of revenues and expenditures. • Fund summaries for all funds affected by the proposed budget amendment. 6 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 22-022 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING ORDINANCE 21-018, WHICH ADOPTED A BUDGET FOR THE PERIOD JANUARY 1, 2022 THROUGH DECEMBER 31, 2022, AS SUBSEQUENTLY AMENDED BY ORDINANCE 22-008; AND OTHER MATTERS RELATED THERETO. WHEREAS, the City Council approved Ordinance 21-018 on November 9, 2021, which adopted the 2022 annual budget; and WHEREAS, the City Council approved Ordinance 22-008 on May 31, 2022, which amended the 2022 annual budget, and WHEREAS, subsequent to the November 9, 2021 adoption and May 31, 2022 amendment of the 2022 annual budget, it has become necessary to make changes by adding new revenue, appropriations, amendments, and transferring funds in order to properly perform City functions, services and activities; and WHEREAS, the budget changes set forth in this Ordinance could not have been reasonably anticipated or known when the 2022 annual budget was passed by the City Council; and WHEREAS, the City Council has determined that the best interests of the City are served by amending the 2022 budget to reflect unanticipated revenue, expenditures, transfers, and appropriating the same as set forth herein. NOW THEREFORE, the City Council of the City of Spokane Valley, Washington do ordain as follows: Section 1. Amended Revenues and Appropriations. Ordinance No. 21-018 adopted a budget for the twelve months beginning January 1, 2022 and ending December 31, 2022, and Ordinance 22-008 amended the budget for the same period. Each item, revenue, appropriation, and fund contained in Section 1 of Ordinance 21-018, as subsequently amended by Ordinance 22-008, is hereby further amended as set forth in Attachment A to this Ordinance, which is incorporated herein. Section 2. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 3. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. Passed by the City Council of the City of Spokane Valley this day of November, 2022. ATTEST: Pam Haley, Mayor Christine Bainbridge, City Clerk Approved as to form: Date of Publication: Effective Date: Office of the City Attorney Ordinance 22-022 amending the 2022 budget Page 1 of 2 ATTACHMENT A Sources Uses Fund No. Annual Appropriation Funds Beginning Fund Balance Revenues Total Sources Appropriations Estimated Ending Fund Balance Adopted via Ord. 21-018 Amended via Ord. 22-008 Amended via Ord. 22-022 Total Revenues Adopted via Ord. 21-018 Amended via Ord. 22-008 Amended via Ord. 22-022 Total Appropriations 001 General 44,206,845 53,832,700 517,000 12,787,800 67,137,500 111,344,345 54,048,101 5,069,511 6,697,140 65,814,752 45,529,593 101 Street O&M 1,156,301 5,874,119 0 685,500 6,559,619 7,715,920 6,039,619 0 685,500 6,725,119 990,801 103 Paths & Trails 29,558 8,100 0 0 8,100 37,658 0 0 0 0 37,658 104 Hotel/Motel Tax - Tourism Facilities 4,672,194 402,500 273,000 0 675,500 5,347,694 0 0 0 0 5,347,694 105 Hotel/Motel Tax 165,000 601,000 0 0 601,000 766,000 601,000 0 0 601,000 165,000 106 Solid Waste 1,140,119 1,832,000 0 0 1,832,000 2,972,119 1,832,000 0 260,519 2,092,519 879,600 107 PEG 165,895 79,000 0 0 79,000 244,895 73,000 0 0 73,000 171,895 108 Affordable & Supportive Housing Sal 367,327 193,000 0 0 193,000 560,327 0 0 0 0 560,327 120 CenterPlace Operating Reserve 300,000 0 0 0 0 300,000 0 0 0 0 300,000 121 Service Level Stabilization 5,500,000 0 0 0 0 5,500,000 0 0 0 0 5,500,000 122 Winter Weather Reserve 434,887 800 89,805 0 90,605 525,492 500,000 0 0 500,000 25,492 204 Debt Service LTGO 03 0 1,064,800 0 0 1,064,800 1,064,800 1,064,800 0 0 1,064,800 0 301 Capital Projects 3,958,748 1,502,000 0 500,000 2,002,000 5,960,748 1,357,780 0 (46,604) 1,311,176 4,649,572 302 Special Capital Projects 5,230,856 1,505,000 0 500,000 2,005,000 7,235,856 2,109,649 0 (51,506) 2,058,143 5,177,713 303 Street Capital Projects 1,192,615 9,971,150 750,000 (1,680,705) 9,040,445 10,233,060 9,971,150 750,000 (1,680,705) 9,040,445 1,192,615 309 Parks Capital Projects 18,255 4,808,520 0 (3,995,514) 813,006 831,261 4,728,520 0 (3,995,514) 733,006 98,255 310 Civic Facilities Capital Projects 840,056 1,300 0 0 1,300 841,356 0 560,000 0 560,000 281,356 311 Pavement Preservation 5,544,088 5,460,600 0 (10,481) 5,450,119 10,994,207 7,252,000 0 (1,775,156) 5,476,844 5,517,363 312 Capital Reserve 14,522,386 10,000 3,593,000 1,000,000 4,603,000 19,125,386 7,723,710 1,459,600 (5,949,289) 3,234,021 15,891,365 314 Railroad Grade Separation Projects 589,792 2,695,172 0 81,465 2,776,637 3,366,429 2,775,263 0 230,789 3,006,052 360,377 315 Transportation Impact Fees 294,607 200,000 0 0 200,000 494,607 150,000 0 (108,449) 41,551 453,056 316 Economic Development Capital Proje 0 750,000 0 (703,358) 46,642 46,642 750,000 0 (703,358) 46,642 0 90,329,529 90,791,761 5,222,805 9,164,707 105,179,273 195,508,802 100,976,592 7,839,111 (6,436,633) 102,379,070 93,129,732 Sources Uses Revenues Appropriations Estimated Beginning Ending Fund Working Adopted via Amended via Amended via Total Total Adopted via Amended via Amended via Total Working No. Working Capital Funds Capital Ord. 21-018 Ord. 22-008 Ord. 22-022 Revenues Sources Ord. 21-018 Ord. 22-008 Ord. 22-022 Appropriations Capital 402 Stormwater Management 2,401,719 1,912,000 0 0 1,912,000 4,313,719 2,443,926 0 250,000 2,693,926 1,619,793 403 Aquifer Protection Area 1,119,839 2,343,500 0 (730,353) 1,613,147 2,732,986 3,063,800 0 (2,322,828) 740,972 1,992,014 501 Equipment Rental & Replacement 1,425,472 230,000 0 214,500 444,500 1,869,972 522,500 0 0 522,500 1,347,472 502 Risk Management 392,820 450,000 0 0 450,000 842,820 450,000 0 0 450,000 392,820 632 Passthrough Fees & Taxes 0 400,000 0 191,000 591,000 591,000 400,000 0 191,000 591,000 0 5,339,850 5,335,500 0 (324,853) 5,010,647 10,350,497 6,880,226 0 (1,881,828) 4,998,398 5,352,099 Total of all Funds 95,669,379 96,127,261 5,222,805 8,839,854 110,189,920 205,859,299 107,856,818 7,839,111 (8,318,461) 107,377,468 98,481,831 Ordinance 22-022 amending the 2022 budget Page 3 of 2 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 11 08 2nd Reading\2022 Amendment No 2 Detail v2 for RCA CITY OF SPOKANE VALLEY, WA 2022 Budget -Amendment #2 Line Item Detail 11/8/2022 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #001 - General Fund Recurring Revenues Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice Building Permit 001.000.000.313.11.00 001.000.000.313.15.00 001.000.000.313.71.00 001.040.043.322.10.01 Recurring Expenditures Outside Legal Services District Court Public Defender Prosecutor Pretrial Law Enforcement Contingency Detention Services Emergency Management Office Supplies - Finance Professional Services - Facilities 001.013.015.515.32.41.04 001.016.000.512.50.46.52 001.016.000.515.31.46.51 001.016.000.515.31.46.52 001.016.000.515.31.46.53 001.016.000.521.20.46.51 001.016.000.521.20.49.06 001.016.000.523.60.46.52 001.016.000.525.60.46.53 001.018.014.514.23.31.01 001.033.034.518.30.41.05 Nonrecurring Revenues Grant Proceeds Transfer in - #312 001.090.331.330.21.01 001.000.099.397.31.20 - Revised estimate based on actual collections - Revised estimate based on actual collections - Revised estimate based on actual collections - Revised estimate based on actual collections Total recurring revenues - Increased need for outside legal counsel - Updated for 2022 estimated actual costs - Updated for 2022 estimated actual costs - Updated for 2022 estimated actual costs - Updated for 2022 estimated actual costs - Updated for 2022 estimated actual costs - Updated for 2022 estimated actual costs - Updated for 2022 estimated actual costs - Updated for 2022 estimated actual costs - Increase for unexpected scanner purchase - Increase for unbudgeted costs for the White Elephant building Total recurring expenditures - Estimated CLFR revenues for 2022 - Update timing of police vehicle purchases - Transfer funding for sculpture placements Total nonrecurring revenues 27, 720, 000 2,280,000 1,276, 000 124,000 2,244,000 156,000 2,636,200 363,800 2,923,800 30, 000, 000 1,400, 000 2,400,000 3,000,000 50,050 75,000 125,050 1,033,823 271,000 1,304,823 811,915 (6,000) 805,915 350,000 49,000 399,000 142,062 51,000 193,062 24,958,601 375,000 25,333,601 200,000 (200,000) 0 1,714,507 261,000 1,975,507 85,000 9,000 94,000 2,900 1,000 3,900 0 70,000 70,000 0 2,100, 000 956,000 11, 000, 000 11, 000, 000 (1,200, 000) 64,000 964,000 9,864,000 Page 1 of 6 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 11 08 2nd Reading\2022 Amendment No 2 Detail v2 for RCA CITY OF SPOKANE VALLEY, WA 2022 Budget -Amendment #2 Line Item Detail 11/8/2022 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #001 - General Fund - continued Nonrecurring Expenditures Law Enforcement Vehicles Building & Structures Professional Services Professional Services Computer Software - Capital Transfer out - #101 CLFR Program Expenditures 001.016.099.521.21.46.52 001.033.099.594.18.62.00 001.040.099.558.70.41.05 001.076.099.576.80.41.05 001.090.099.594.18.64.12 001.090.099.597.10.00.10 001.090.331.514.60.xx.xx #101 - Street O&M Fund Revenues Miscellaneous Transfers in -#106 Transfers in - #001 Expenditures Contract Street Maintenance Vehicle rentals - #501 - plow 101.042.000.369.90.00 101.042.000.397.10.60 101.043.099.397.00.10 101.042.000.542.30.41.10 101.000.000.542.66.45.07 #106 - Solid Waste Fund Expenditures Transfer out - #101 Transfer out - #311 - Update timing of police vehicle purchases - Construction of 3rd floor office - Increase for 20th Anniversary Event Planner - Increase for 2022 sculpture placements - Update timing of financial management software project - Update transfer for amended deficit - Estimated CLFR related expenditures for 2022 Total nonrecurring expenditures 1,455, 000 0 0 0 1,000,000 2,820,419 0 (1,200, 000) 77,640 20,000 79,000 255,000 77,640 20,000 79,000 (500,000) 500,000 264,500 3,084,919 7,000,000 7,000,000 5,741,140 Total of all General Fund revenues Total of all General Fund expenditures 12, 787, 800 6,697,140 - Increase for utility portion of local street program - Transfer in street wear fee for City portion of local street program - Update transfer for amended deficit Total revenues - Increase for local street program - Increase for additional ROW maintenance work - Increase for snow plow replacement program Total expenditures 106.000.000.597.10.00.10 - Street wear fee for local street program - 2021 road wear fee in excess of estimates less 106.000.000.597.31.00.10 amounts to #101 10,000 150,000 160,000 0 271,000 271,000 2,820,419 264,500 3,084,919 685,500 1,542,267 421,000 50,000 60,500 214,500 685,500 2,013,267 275,000 0 271,000 271,000 1,600,000 (10,481) 1,589,519 Total expenditures 260,519 Page 2 of 6 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 11 08 2nd Reading\2022 Amendment No 2 Detail v2 for RCA CITY OF SPOKANE VALLEY, WA 2022 Budget -Amendment #2 Line Item Detail 11/8/2022 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #301 - REET 1 Capital Projects Fund Revenues REET 1 - Taxes Expenditures Transfer out - #303 Transfer out - #314 301.301.000.318.34.00 - Estimated increase in collections Total revenues 301.000.000.597.30.00.00 - Updated construction project estimates 301.000.000.597.31.00.40 - Updated construction project estimates #302 - REET 2 Capital Projects Fund Revenues REET 2 - Taxes Expenditures Transfer out - #303 Transfer out - #309 Total expenditures 302.302.000.318.35.00 - Estimated increase in collections Total revenues 302.000.000.597.30.00.00 - Updated construction project estimates 302.000.000.597.30.00.90 - Updated construction project estimates #303 - Street Capital Projects Fund Revenues Grant Proceeds Developer Contributions Transfer in - #301 Transfer in - #302 Transfer in - #315 303.000.000.330.00.00 303.000. xxx. 367.12.01 303.000.xxx.397.30.10 303.000.xxx.397.30.20 303.000.329.397.31.50 Expenditures Pines & Mission Intersection Improveme1303.000.300.595.xx.xx.xx Barker Rd/Union Pacific Crossing 303.000.313.595.xx.xx.xx Sprague Stormwater Crossing Project 303.000.327.595.xx.xx.xx 8th Ave Sidewalk - Coleman to Park 303.000.340.595.xx.xx.xx Total expenditures - Updated construction project estimates - Updated construction project estimates - Updated construction project estimates - Updated construction project estimates - Updated construction project estimates Total revenues - 2022 Construction Costs - 2022 Construction Costs - 2022 Construction Costs - 2022 Construction Costs Total expenditures 1,500,000 361,780 0 1,500,000 1,113,649 0 7,706,322 1,164, 399 361,780 1,113,649 150,000 1,746,643 1,444, 000 0 0 500,000 2,000,000 500,000 (49,926) 311,854 3,322 (46,604) 3,322 500,000 2,000,000 500,000 (248,323) 865,326 196,817 196,817 (51,506) (1,422,418) 148,411 (49,926) (248, 323) (108,449) (1,680, 705) (1,171,105) (1,044,000) 100,000 434,400 (1,680, 705) 6,283,904 1,312,810 311,854 865,326 41,551 575,538 400,000 100,000 434,400 Page 3 of 6 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 11 08 2nd Reading\2022 Amendment No 2 Detail v2 for RCA CITY OF SPOKANE VALLEY, WA 2022 Budget -Amendment #2 Line Item Detail 11/8/2022 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #309 - Park Capital Projects Fund Revenues Grant Proceeds Transfer in - #302 Transfer in - #312 Expenditures Balfour Park frontage improvements Balfour Park - Phase 1 Sullivan Park water line Spokane Valley River Loop Trail 309.000.xxx.330.00.00 309.000.xxx.397.31.20 309.000.xxx.397.31.20 309.000.314.595.xx.xx.xx 309.000.316.595.xx.xx.xx 309.000.328.595.xx.xx.xx 309.000.338.595.xx.xx.xx #311 - Pavement Preservation Fund Revenues Transfer in -#106 - Updated construction project estimates - Updated construction project estimates - Updated construction project estimates Total revenues - 2022 Construction Costs - 2022 Construction Costs - 2022 Construction Costs - 2022 Construction Costs Total expenditures 311.000.000.397.10.60 - 2021 road wear fee in excess of estimates less amounts to #101 Expenditures Pavement Preservation Capital Outlay 311.000.xxx.595.xx.xx.xx #312 - Capital Reserve Fund Revenues Grant Proceeds Total revenues - 2022 Construction Costs Total expenditures 126,100 0 4,522,420 (126,100) 0 196,817 196,817 (4,066,231) 456,189 (3,995,514) 0 168,006 3,507,520 (3,337,520) 441,000 (376,000) 700,000 (450,000) 1,600, 000 (3,995,514) 168,006 170,000 65,000 250,000 (10,481) 1,589,519 (10,481) 7,202,000 (1,775,156) 5,426,844 (1,775,156) 312.000.000.334.02.70 - RCO grant for Flora Rd park property 0 1,000,000 1,000,000 Total revenues 1,000,000 Page 4 of 6 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 11 08 2nd Reading\2022 Amendment No 2 Detail v2 for RCA CITY OF SPOKANE VALLEY, WA 2022 Budget -Amendment #2 Line Item Detail 11/8/2022 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #312 - Capital Reserve Fund, continued Expenditures Transfer out - #001 Transfer out - #001 Transfer out - #309 Transfer out - #309 Transfer out - #309 Transfer out - #314 Transfer out - #314 Transfer out - #314 Transfer out - #316 312.000.000.597.00.00.10 312.000.000.597.00.00.10 312.000.000.597.30.00.90 312.000.000.597.30.00.90 312.000.000.597.30.00.90 312.000.000.597.31.00.40 312.000.000.597.31.00.40 312.000.000.597.31.00.40 312.000.000.597.31.00.60 #314 - Railroad Grade Separation Projects Fund Revenues Grant Proceeds Developer Contributions Transfer in - #301 Transfer in - #312 Expenditures Barker BNSF Grade Separation Pines Rd Underpass Sullivan Rd Interchange 314.000.xxx.330.00.00 314.000.143.367.xx.xx 314.000.223.397.30.10 314.000.xxx.397.31.20 314.000.143.595.xx.xx.xx 314.000.223.595.xx.xx.xx 314.000.311.595.xx.xx.xx #315 -Transportation Impact Fees Fund Expenditures Transfer out - #303 - Update timing of police vehicle purchases - Transfer funding for sculpture placements - Balfour Park improvements - Phase 1 - Sullivan Park water line - Spokane Valley River Loop Trail - Pines Rd Underpass - Barker Rd Overpass - Sullivan Rd Interchange - Fairgrounds Building Total expenditures - Updated construction project estimates - Updated construction project estimates - Updated construction project estimates - Updated construction project estimates Total revenues - 2022 Construction Costs - 2022 Construction Costs - 2022 Construction Costs Total expenditures 315.000.000.597.30.00.30 - 2022 Construction Costs #316 - Economic Development Capital Projects Fund Revenues Transfer in - #312 Expenditures Fairgrounds Building Total expenditures 316.000.000.397.31.20 - Fairgrounds Building 316.000.xxx.595.xx.xx Total revenues - 2022 Construction Costs 1,400,000 (1,200,000) 200,000 0 64,000 64,000 3,507,520 (3,366,331) 141,189 314,900 (249,900) 65,000 700,000 (450,000) 250,000 0 178,540 178,540 724,905 (376,907) 347,998 101,385 154,667 256,052 750,000 (703,358) 46,642 (5,949,289) 1,560,290 242,924 1,803,214 308,592 (121,081) 187,511 0 3,322 3,322 826,290 (43,700) 782,590 81,465 1,307,293 (557,293) 750,000 1,366,585 633,415 2,000,000 101,385 154,667 256,052 230,789 150,000 (108,449) (108,449) 750,000 (703,358) (703,358) 750,000 (703,358) Total expenditures (703,358) 41,551 46,642 46,642 Page 5 of 6 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 11 08 2nd Reading\2022 Amendment No 2 Detail v2 for RCA CITY OF SPOKANE VALLEY, WA 2022 Budget -Amendment #2 Line Item Detail 11/8/2022 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #402 - Stormwater Fund Expenditures Private Stormwater Maintenance Professional Services 402.000.000.531.36.41.10 - Increase for additional ROW maintenance work 402.000.099.531.36.41.05 - Stormwater Comprehensive Plan Update #403 -Aquifer Protection Area Fund Revenues Grant Proceeds Expenditures Capital Projects Total expenditures 403.000.xxx.374.03.80 - Updated construction project estimates Total revenues 403.000.xxx.595.40.63.00 - 2022 Construction Costs #501 - ER&R Fund Revenues Vehicle Rentals -#101 - plow Total expenditures 501.000.000.348.20.00 - Increase for snow plow replacement program #632 - Passthrough Fees & Taxes Fund Revenues Passthrough Fees & Taxes Expenditures Passthrough Fees & Taxes Total revenues 632.000.000.389.30.xx - Updated estimates based on 2022 actuals 1,087,995 100,000 50,000 200,000 250,000 1,137, 995 300,000 1,881,600 (730,353) 1,151,247 (730,353) 3,008,800 (2,322,828) 685,972 (2,322,828) 108,800 214,500 323,300 214,500 400,000 191,000 591,000 Total revenues 191,000 632.000.000.589.30.xx.xx - Updated estimates based on 2022 actuals 400,000 191,000 591,000 Total expenditures 191,000 Totals Across all Funds Total revenues Total expenditures 8,839,854 (8,318,461) Page 6 of 6 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 11 08 2nd Reading\2022 Budget Summary for Amended Funds No 2 CITY OF SPOKANE VALLEY, WA 2022 Budget #001 - GENERAL FUND RECURRING ACTIVITY 11/8/2022 2022 As Adopted 1st Amendment 2nd Amendment As Amended Revenues Property Tax 13,199,900 0 0 13,199,900 Sales Tax 27,720,000 0 2,280,000 30,000,000 Sales Tax - Public Safety 1,276,000 0 124,000 1,400,000 Sales Tax - Criminal Justice 2,244,000 0 156,000 2,400,000 Gambling Tax and Leasehold Excise Tax 365,000 0 0 365,000 Franchise Fees/Business Registration 1,215,000 0 0 1,215,000 State Shared Revenues 1,995,500 0 0 1,995,500 Fines and Forfeitures/Public Safety 529,200 0 0 529,200 Community and Public Works 2,636,200 0 363,800 3,000,000 Recreation Program Revenues 652,400 (23,000) 0 629,400 Grant Proceeds 260,000 (160,000) 0 100,000 Miscellaneous Department Revenue 21,000 0 0 21,000 Miscellaneous & Investment Interest 288,500 0 0 288,500 Transfers in - #105 (h/m tax-CP advertising) 30,000 0 0 30,000 Total Recurring Revenues 52,432,700 (183,000) 2,923,800 55,173,500 Expenditures City Council 645,170 36,342 0 681,512 City Manager 1,466,305 (545,179) 0 921,126 City Attorney 747,890 (11,901) 75,000 810,989 Public Safety 29,804,434 0 810,000 30,614,434 Deputy City Manager 295,477 248,945 0 544,422 Finance 1,571,443 (324,463) 1,000 1,247,980 Human Resources 330,321 5,044 0 335,365 Information Technology 0 403,123 0 403,123 Facilities 400,020 0 70,000 470,020 Community & Public Works - Administration 0 302,228 0 302,228 Community & Public Works - Engineering 2,440,282 (96,096) 0 2,344,186 Community & Public Works - Building 2,631,423 (444,661) 0 2,186,762 Community & Public Works - Planning 0 839,730 0 839,730 Economic Development 1,188,268 273,594 0 1,461,862 Parks & Rec - Administration 351,018 0 0 351,018 Parks & Rec - Maintenance 950,455 0 0 950,455 Parks & Rec - Recreation 330,687 0 0 330,687 Parks & Rec - Aquatics 538,700 0 0 538,700 Parks & Rec - Senior Center 36,801 0 0 36,801 Parks & Rec - CenterPlace 970,375 0 0 970,375 General Government 1,703,713 0 0 1,703,713 Transfers out - #204 (2016 LTGO debt service) 401,400 0 0 401,400 Transfers out - #309 (park capital projects) 160,000 0 0 160,000 Transfers out - #311 (pavement preservation) 1,001,800 0 0 1,001,800 Transfers out - #502 (insurance premium) 450,000 0 0 450,000 Total Recurring Expenditures 48,415,982 686,706 956,000 50,058,688 Recurring Revenues Over (Under) Recurring Expenditures 4,016,718 (869,706) 1,967,800 5,114,812 Page 1 of 11 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 11 08 2nd Reading\2022 Budget Summary for Amended Funds No 2 CITY OF SPOKANE VALLEY, WA 2022 Budget #001 - GENERAL FUND - continued NONRECURRING ACTIVITY 11/8/2022 2022 As Adopted 1st Amendment 2nd Amendment As Amended Revenues Grant Proceeds 0 0 11,000,000 11,000,000 Transfers in - #312 (police vehicle replacements) 1,400,000 0 (1,200,000) 200,000 Transfers in - #312 (City Hall repair costs) 0 700,000 0 700,000 Transfers in - #312 (sculpture installation) 0 0 64,000 64,000 Total Nonrecurring Revenues 1,400,000 700,000 9,864,000 11,964,000 Expenditures General Government - IT capital replacements 136,000 0 0 136,000 City Manager (office furniture for Project Manager en 5,000 0 0 5,000 City Attorney (office furniture for new Paralegal) 0 0 0 0 Public Safety (2 radar trailers) 24,000 0 0 24,000 Public Safety (vehicle for homeless services officer) 55,000 0 0 55,000 Public Safety (replace carpet at Precinct) 25,000 0 0 25,000 Public Safety (repaint Precinct exterior) 50,000 0 0 50,000 Public Safety (tree & debris removal from back lot) 8,000 0 0 8,000 Public Safety (police vehicle replacements) 1,400,000 0 (1,200,000) 200,000 Public Safety (Access/fencing White Elephant) 0 0 0 0 Public Safety (Install Precinct gutters) 0 0 0 0 Public Safety (Install security cameras at Precinct) 0 0 0 0 Facilities (3rd floor office & furniture) 0 0 77,640 77,640 Econ Dev (20th Anniversary event planner) 0 0 20,000 20,000 Parks & Rec (repaint portico at CenterPlace) 12,000 0 0 12,000 Parks & Rec (replace carpet at CenterPlace) 26,700 0 0 26,700 Parks & Rec (repair plumbing systems at pools) 30,000 0 0 30,000 Parks & Rec (replace CenterPlace flooring) 0 0 0 0 Parks & Rec (CenterPlace lobby improvements) 0 0 0 0 Parks & Rec (sculpture installation) 0 0 79,000 79,000 Financial Software Capital Costs 1,000,000 0 (500,000) 500,000 City Hall Repairs 0 700,000 0 700,000 CLFR Project Expenditures 0 0 7,000,000 7,000,000 Transfers out - #101 (Street Fund operations) 2,820,419 0 264,500 3,084,919 Transfers out - #122 (replenish reserve) 0 89,805 0 89,805 Transfers out - #312 ('20 fund bal >50%) 0 3,593,000 0 3,593,000 Transfers out - #501 (vehicle for Code Enf Supervis( 40,000 0 0 40,000 Total Nonrecurring Expenditures 5,632,119 4,382,805 5,741,140 15,756,064 Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance Fund balance as a percent of recurring expenditures (4,232,119) (3,682,805) 4,122,860 (3,792,064) (215,401) (4,552,511) 6,090,660 1,322,748 36,236,947 36,236,947 36,021,546 37,559,695 74.40% 75.03% Page 2 of 11 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 11 08 2nd Reading\2022 Budget Summary for Amended Funds No 2 CITY OF SPOKANE VALLEY, WA 2022 Budget SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Revenues Utility Tax Motor Vehicle Fuel (Gas) Tax Multimodal Transportation Revenue Right -of -Way Maintenance Fee Investment Interest Miscellaneous Transfers in - #106 11/8/2022 2022 As Adopted 1st Amendment 2nd Amendment As Amended 932,000 0 0 932,000 1,896,000 0 0 1,896,000 130,200 0 0 130,200 85,000 0 0 85,000 500 0 0 500 10,000 0 150,000 160,000 0 0 271,000 271,000 Total Recurring Revenues 3,053,700 0 421,000 3,474,700 Expenditures Wages / Benefits / Payroll Taxes 1,128,523 0 0 1,128,523 Supplies 176,700 0 0 176,700 Services & Charges 2,698,644 0 471,000 3,169,644 Snow Operations 890,502 0 0 890,502 Intergovernmental Payments 909,000 0 0 909,000 Vehicle rentals - #501 (non -plow vehicle rental) 10,250 0 0 10,250 Vehicle rentals - #501 (plow replace.) 60,500 0 214,500 275,000 Total Recurring Expenditures 5,874,119 0 685,500 6,559,619 Recurring Revenues Over (Under) Recurring Expenditures NONRECURRING ACTIVITY Revenues Transfers in - #001 (2,820,419) 0 (264,500) (3,084,919) 2,820,419 0 264,500 3,084,919 Total Nonrecurring Revenues 2,820,419 0 264,500 3,084,919 Expenditures Streetlight Replacement Program 35,500 0 0 35,500 Generator for Maintenance Shop (1/2 cost to #402, 50,000 0 0 50,000 Bridge Replacement Program 0 0 0 0 Transfers out - #501 (additional dump bed truck) 80,000 0 0 80,000 Signal Maintenance Equipment 0 0 0 0 Transfers out - #501 (truck for Signal Technician) 0 0 0 0 Total Nonrecurring Expenditures 165,500 0 0 165,500 Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning fund balance Ending fund balance 2,654,919 0 264,500 2,919,419 (165,500) 1,156,301 0 0 (165,500) 1,156,301 990,801 990,801 Page 3 of 11 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 11 08 2nd Reading\2022 Budget Summary for Amended Funds No 2 CITY OF SPOKANE VALLEY, WA 2022 Budget SPECIAL REVENUE FUNDS - continued #106 - SOLID WASTE FUND Revenues Solid Waste Administrative Fee Solid Waste Road Wear Fee Investment Interest Total revenues 11/8/2022 2022 As Adopted 1st Amendment 2nd Amendment As Amended 225,000 1,600,000 7,000 0 0 0 0 225,000 0 1,600,000 0 7,000 1,832,000 0 0 1,832,000 Expenditures Education/Contract Admin 232,000 0 0 232,000 Transfers out - #101 0 0 271,000 271,000 Transfers out - #311 1,600,000 0 (10,481) 1,589,519 Total expenditures 1,832,000 0 260,519 2,092,519 Revenues over (under) expenditures 0 (260,519) Beginning fund balance 1,140,119 1,140,119 Ending fund balance 1,140,119 879,600 Page 4 of 11 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 11 08 2nd Reading\2022 Budget Summary for Amended Funds No 2 CITY OF SPOKANE VALLEY, WA 2022 Budget CAPITAL PROJECTS FUNDS 11/8/2022 2022 As Adopted 1st Amendment 2nd Amendment As Amended #301 - REET 1 CAPITAL PROJECTS FUND Revenues REET 1 - Taxes 1,500,000 Investment Interest 2,000 Total revenues 0 500,000 2,000,000 0 0 2,000 1,502,000 0 500,000 2,002,000 Expenditures Transfers out - #204 81,100 0 0 81,100 Transfers out - #303 361,780 0 (49,926) 311,854 Transfers out - #311 (pavement preservation) 914,900 0 0 914,900 Transfers out - #314 0 0 3,322 3,322 Total expenditures 1,357,780 0 (46,604) 1,311,176 Revenues over (under) expenditures 144,220 690,824 Beginning fund balance 3,958,748 3,958,748 Ending fund balance 4,102,968 4,649,572 #302 - REET 2 CAPITAL PROJECTS FUND Revenues REET 2 - Taxes 1,500,000 0 500,000 2,000,000 Investment Interest 5,000 0 0 5,000 Total revenues 1,505,000 0 500,000 2,005,000 Expenditures Transfers out - #204 81,100 0 0 81,100 Transfers out - #303 1,113,649 0 (248,323) 865,326 Transfers out - #309 0 0 196,817 196,817 Transfers out - #311 (pavement preservation) 914,900 0 0 914,900 Transfers out - #314 0 0 0 0 Total expenditures 2,109,649 0 (51,506) 2,058,143 Revenues over (under) expenditures (604,649) (53,143) Beginning fund balance 5,230,856 5,230,856 Ending fund balance 4,626,207 5,177,713 Page 5 of 11 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 11 08 2nd Reading\2022 Budget Summary for Amended Funds No 2 CITY OF SPOKANE VALLEY, WA 2022 Budget CAPITAL PROJECTS FUNDS - continued 11/8/2022 2022 As Adopted 1st Amendment 2nd Amendment As Amended #303 - STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 6,956,322 750,000 (1,422,418) 6,283,904 Developer 1,164,399 0 148,411 1,312,810 Transfers in - #301 361,780 0 (49,926) 311,854 Transfers in - #302 1,113,649 0 (248,323) 865,326 Transfers in - #312 225,000 0 0 225,000 Transfers in - #315 150,000 0 (108,449) 41,551 Total revenues 9,971,150 750,000 (1,680,705) 9,040,445 Expenditures 205 Sprague/Barker Intersections Improvement 1,871,500 0 0 1,871,500 249 Sullivan/Wellesley Intersection 1,903,176 0 0 1,903,176 293 2018 CSS Citywide Reflective Signal BP 8,250 0 0 8,250 294 Citywide Reflective Signal Post Panels 3,575 0 0 3,575 299 Argonne Rd Concrete Pvmt Indiana to Mont 130,017 0 0 130,017 300 Pines and Mission Intersection Improvement 1,746,643 0 (1,171,105) 575,538 313 Barker Rd/Union Pacific Crossing 1,444,000 0 (1,044,000) 400,000 318 Wilbur Sidewalk - Boone to Mission 572,909 0 0 572,909 320 Sullivan Preservation - Sprague to 8th 412,000 0 0 412,000 326 2020 Citywide Retroreflective Post Plates 142,880 0 0 142,880 327 Sprague Stormwater & Crossing Project 0 0 100,000 100,000 329 Barker Road Imp- City Limits to Appleway 250,000 0 0 250,000 335 Mission Ave over Evergreen Deck Repair 261,200 0 0 261,200 340 8th Ave Sidewalk - Coleman to Park 0 0 434,400 434,400 342 School zone beacons 225,000 0 0 225,000 343 Buckeye Ave Sewer Extenstion 0 750,000 0 750,000 Contingency 1,000,000 0 0 1,000,000 Total expenditures 9,971,150 750,000 (1,680,705) 9,040,445 Revenues over (under) expenditures 0 0 Beginning fund balance 1,192,615 1,192,615 Ending fund balance 1,192,615 1,192,615 Note: Work performed for pavement preservation projects out of the Street Capital Projects Fund is for items such as sidewalk upgrades that the were bid with the pavement preservation work. Page 6 of 11 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 11 08 2nd Reading\2022 Budget Summary for Amended Funds No 2 CITY OF SPOKANE VALLEY, WA 2022 Budget CAPITAL PROJECTS FUNDS - continued #309 - PARK CAPITAL PROJECTS FUND Revenues Grant Proceeds Transfers in - #001 Transfers in - #302 Transfers in - #312 Total revenues 11/8/2022 2022 As Adopted 1st Amendment 2nd Amendment As Amended 126,100 160,000 0 4,522,420 0 (126,100) 0 0 0 160,000 0 196,817 196,817 0 (4,066,231) 456,189 4,808,520 0 (3,995,514) 813,006 Expenditures 314 Balfour Park frontage improvements 0 0 168,006 168,006 316 Balfour Park improvements Phase 1 3,507,520 0 (3,337,520) 170,000 328 Sullivan Park water line 441,000 0 (376,000) 65,000 338 Spokane Valley River Loop Trail 700,000 0 (450,000) 250,000 Replace pond liner at Mirabeau 80,000 0 0 80,000 Total expenditures 4,728,520 0 (3,995,514) 733,006 Revenues over (under) expenditures 80,000 80,000 Beginning fund balance 18,255 18,255 Ending fund balance 98,255 98,255 #311 - PAVEMENT PRESERVATION Revenues Transfers in - #001 1,001,800 0 0 1,001,800 Transfers in - #106 1,600,000 0 (10,481) 1,589,519 Transfers in - #301 914,900 0 0 914,900 Transfers in - #302 914,900 0 0 914,900 Grant Proceeds 1,029,000 0 0 1,029,000 Total revenues 5,460,600 0 (10,481) 5,450,119 Expenditures Pavement preservation 7,202,000 0 (1,775,156) 5,426,844 Pre -project GeoTech 50,000 0 0 50,000 Total expenditures 7,252,000 0 (1,775,156) 5,476,844 Revenues over (under) expenditures (1,791,400) (26,725) Beginning fund balance 5,544,088 5,544,088 Ending fund balance 3,752,688 5,517,363 Page 7 of 11 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 11 08 2nd Reading\2022 Budget Summary for Amended Funds No 2 CITY OF SPOKANE VALLEY, WA 2022 Budget CAPITAL PROJECTS FUNDS - continued #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 ('19 fund bal >50%) Grant Proceeds Investment Interest Total revenues Expenditures Transfers Transfers Transfers Transfers Transfers Transfers Transfers Transfers Transfers Transfers Transfers 11/8/2022 2022 As Adopted 1st Amendment 2nd Amendment As Amended 0 0 10,000 3,593,000 0 0 0 1,000,000 0 3,593,000 1,000,000 10,000 10,000 3,593,000 1,000,000 4,603,000 out - #001 (police vehicle replacements) out - #001 (City Hall repair costs) out - #001 (sculpture installation) out - #303 (school zone beacons) out - #309 (Balfour Park Improvements Pt out - #309 (Sullivan Park water line) out - #309 (Spokane Valley River Loop Tr out - #314 (Barker Rd Overpass) out - #314 (Pines Rd Underpass) out - #314 (Sullivan Rd Interchange) out - #316 (Fairgrounds Building) WSDOT Sullivan Park Property Acquisition Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 1,400,000 0 0 225,000 3,507,520 314,900 700,000 724,905 0 101,385 750,000 0 0 700,000 0 0 0 0 0 0 0 0 0 759,600 (1,200,000) 0 64,000 0 (3,366,331) (249,900) (450,000) (376,907) 178,540 154,667 (703,358) 0 200,000 700,000 64,000 225,000 141,189 65,000 250,000 347,998 178,540 256,052 46,642 759,600 7,723,710 1,459,600 (5,949,289) 3,234,021 (7,713,710) 1,368,979 14,522,386 14,522,386 6,808,676 #314 - RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Grant Proceeds Developer Contributions Transfers in #301 Transfers in #302 Transfers in #312 Total revenues Expenditures 143 Barker BNSF Grade Separation 223 Pines Rd Underpass 311 Sullivan Rd Interchange Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 1,560,290 308,592 0 0 826,290 0 242,924 0 (121,081) 0 3,322 0 0 0 (43,700) 15,891,365 1,803,214 187,511 3,322 0 782,590 2,695,172 0 81,465 2,776,637 1,307,293 1,366,585 101,385 0 (557,293) 750,000 0 633,415 2,000,000 0 154,667 256,052 2,775,263 (80,091) 589,792 0 230,789 3,006,052 (229,415) 589,792 509,701 360,377 Page 8 of 11 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 11 08 2nd Reading\2022 Budget Summary for Amended Funds No 2 CITY OF SPOKANE VALLEY, WA 2022 Budget CAPITAL PROJECTS FUNDS - continued #315 - TRANSPORTATION IMPACT FEES FUND Revenues Transportation Impact Fees Total revenues Expenditures Transfers out - #303 Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 11/8/2022 2022 As Adopted 1st Amendment 2nd Amendment As Amended 200,000 0 0 200,000 200,000 0 0 200,000 150,000 0 (108,449) 41,551 150,000 0 (108,449) 41,551 50,000 158,449 294,607 294,607 344,607 453,056 #316 - ECONOMIC DEVELOPMENT CAPITAL PROJECTS FUND Revenues Transfer in - #312 (fairgrounds building) 750,000 0 (703,358) 46,642 Total revenues 750,000 Expenditures Fairgrounds Building Total expenditures 0 (703,358) 46,642 750,000 0 (703,358) 46,642 750,000 0 (703,358) 46,642 Revenues over (under) expenditures 0 0 Beginning fund balance 0 0 Ending fund balance 0 0 Page 9 of 11 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 11 08 2nd Reading\2022 Budget Summary for Amended Funds No 2 CITY OF SPOKANE VALLEY, WA 2022 Budget ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest 11/8/2022 2022 As Adopted 1st Amendment 2nd Amendment As Amended 1,910,000 2,000 0 0 0 1,910,000 0 2,000 Total Recurring Revenues 1,912,000 0 0 1,912,000 Expenditures Wages / Benefits / Payroll Taxes 560,631 0 0 560,631 Supplies 18,150 0 0 18,150 Services & Charges 1,248,395 0 50,000 1,298,395 Intergovernmental Payments 45,000 0 0 45,000 Vehicle rentals - #501 6,750 0 0 6,750 Total Recurring Expenditures 1,878,926 0 50,000 1,928,926 Recurring Revenues Over (Under) Recurring Expenditures 33,074 0 (50,000) (16,926) NONRECURRING ACTIVITY Revenues Grant Proceeds Total Nonrecurring Revenues 0 0 0 0 0 0 0 0 Expenditures Capital - various projects 315,000 0 0 315,000 Watershed studies 100,000 0 0 100,000 Stormwater comprehensive plan update 100,000 0 200,000 300,000 Generator for Maintenance Shop (1/2 cost to #101 50,000 0 0 50,000 Total Nonrecurring Expenditures 565,000 0 200,000 765,000 Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning working capital Ending working capital (565,000) 0 (200,000) (765,000) (531,926) 2,401,719 0 (250,000) (781,926) 2,401,719 1,869,793 1,619,793 Page 10 of 11 P:\Finance\2022 Budget\Budget Amendment\Amendment #2\2022 11 08 2nd Reading\2022 Budget Summary for Amended Funds No 2 CITY OF SPOKANE VALLEY, WA 2022 Budget ENTERPRISE FUNDS - continued #403 - AQUIFER PROTECTION AREA Revenues Spokane County Grant Proceeds Investment Interest Total revenues 11/8/2022 2022 As Adopted 1st Amendment 2nd Amendment As Amended 460,000 1,881,600 1,900 0 0 460,000 0 (730,353) 1,151,247 0 0 1,900 2,343,500 0 (730,353) 1,613,147 Expenditures Capital - various projects 3,008,800 0 (2,322,828) 685,972 Effectiveness study 55,000 0 0 55,000 Total expenditures 3,063,800 0 (2,322,828) 740,972 Revenues over (under) expenditures Beginning working capital Ending working capital INTERNAL SERVICE FUNDS (720,300) 872,175 1,119,839 1,119,839 399,539 1,992,014 #501 - ER&R FUND Revenues Vehicle rentals - #001 31,300 0 0 31,300 Vehicle rentals - #101 10,250 0 0 10,250 Vehicle rentals - #101 (plow replace.) 60,500 0 214,500 275,000 Vehicle rentals - #402 6,750 0 0 6,750 Transfers in - #001 (Code Enforcement Vehicle) 40,000 0 0 40,000 Transfers in - #101 (Additional dump bed truck) 80,000 0 0 80,000 Investment Interest 1,200 0 0 1,200 Total revenues 230,000 0 214,500 444,500 Expenditures Small tools & minor equipment 10,000 0 0 10,000 Vehicle purchases 262,500 0 0 262,500 Snow plow purchase 250,000 0 0 250,000 Total expenditures 522,500 0 0 522,500 Revenues over (under) expenditures (292,500) (78,000) Beginning working capital 1,425,472 1,425,472 Ending working capital 1,132,972 1,347,472 FIDUCIARY FUNDS #632 - PASSTHROUGH FEES & TAXES FUND Revenues Fees & taxes collected for other governments Total revenues Expenditures Fees & taxes remitted to other governments Total expenditures 400,000 0 191,000 591,000 400,000 0 191,000 591,000 400,000 0 191,000 591,000 400,000 0 191,000 591,000 Revenues over (under) expenditures 0 Beginning fund balance 0 Ending fund balance 0 0 0 0 Page 11 of 11 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 8, 2022 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Second Reading of Proposed Ordinance #22-023 Adopting the 2023 Budget. GOVERNING LEGISLATION: State budget law. PREVIOUS COUNCIL ACTION TAKEN: To date the Council has heard presentations on the 2023 Budget on seven previous occasions including three public hearings. At the meeting on October 25, 2022, Council advanced Ordinance #22-023 adopting the 2023 Budget to a second reading. BACKGROUND: This marks the eighth occasion where the Council will discuss the 2023 Budget including three public hearings. The 2023 Budget development calendar of Council meetings on this topic follows: • June 14 Council Budget Workshop • August 30 Admin report: Estimated 2023 revenues and expenditures • September 13 Public hearing #1 on 2023 revenues and expenditures • October 4 City Manager's presentation of preliminary 2023 Budget • October 11 Public hearing #2 on 2023 Budget • October 25 First reading on ordinance adopting the 2023 Budget • November 8 Public hearing #3 on 2023 Budget • November 8 Second reading on ordinance adopting the 2023 Budget 2023 Budget Overview: • The 2023 Budget currently includes appropriations of $111,363,401 including $30,029,433 in capital expenditures, comprised in -part of: o $2,059,585 in Fund #001 General Fund. o $80,000 in Fund #101 Street O&M Fund o $9,157,127 in Fund #303 Street Capital Projects. o $4,810,000 in Fund #309 Park Capital Projects. o $7,805,121 in Fund #311 Pavement Preservation including $1,011,800 financed by the General Fund. o $3,950,000 in Fund #314 Railroad Grade Separation Projects. o $1,621,100 in Stormwater Management Fund #402 and Aquifer Protection Area Fund #403 projects. o $513,000 in Fund #501 Equipment Rental and Replacement Fund. • To partially offset the $30,029,433 in capital costs we anticipate $13,219,062 in grant revenues which results in 44.02% of capital expenditures being covered with State and Federal money. • Budgets will be adopted across 27 separate funds. • The full-time equivalent employee (FTE) count will increase in 2023 by 2 to 105.25 from 103.25. These increases include a Paralegal position in the City Attorney Department and a Traffic Signal Technician in the Street Fund #101. 1 Pertaining Specifically to the General Fund: • The 2023 recurring revenue estimate of $56,418,900 is $1,245,400 or 2.26% greater than the 2022 proposed amended budget of $55,173,500. • The 2023 recurring expenditure proposal of $53,030,555 is $2,971,867 or 5.94% greater than the 2022 proposed amended appropriation of $50,058,688. • Budgeted recurring revenues currently exceed recurring expenditures by $3,388,345 or 6.01 % of recurring revenues. • Nonrecurring revenues include a $1,200,000 transfer in from the Capital Reserve Fund #312 for the replacement of police vehicles. This was originally budgeted in 2022, but staff was notified that the vehicles that have been ordered will not arrive until 2023, and so the budget is being moved into the appropriate year. • Nonrecurring expenditures total $5,784,633 and include: o $151,000 for Information Technology expenditures including: ■ $15,000 to replace outdated copiers ■ $50,000 for server upgrades ■ $60,000 for network core hardware replacement ■ $26,000 for software upgrades o $8,500 for furniture for the new Paralegal position o $1,389,085 for various Public Safety items including: ■ $1,350,085 for the replacement of police vehicles (see explanation above for nonrecurring revenues) ■ $15,000 for access and fencing improvements to the White Elephant property ■ $4,000 to install gutters at the Precinct ■ $20,000 to install security cameras in the back lot at the Precinct o $30,000 for a consultant contract for an event planner for the City's 20th anniversary ($50,000 spread over 2022 and 2023) o $26,000 to replace flooring at CenterPlace o $150,000 for improvements to the lobby and greenhouse at CenterPlace o $500,000 for Financial Software capital costs (carryover of costs from 2022) o $3,530,048 transfer out to the Street O&M Fund #101 to cover the deficit in recurring expenditures exceeding recurring revenues in that fund • The total of 2023 recurring and nonrecurring expenditures exceeds total revenues by $1,196,288. • The projected ending fund balance for the General Fund at the end of 2023 is currently $36,363,407 or 68.57% of recurring expenditures. 2 Other Funds: 2023 Budget appropriations (expenditures) in the other funds total $52,548,213 as follows: Fund Number Fund Name 2023 Appropriation 101 Street Fund 6,842,348 103 Paths and Trails Fund 0 104 Hotel / Motel Tax - Tourism Facilities Fund 0 105 Hotel / Motel Tax Fund 901,000 106 Solid Waste Fund 1,929,000 107 PEG Fund 73,000 108 Affordable & Supportive Housing Sales Tax Fund 0 120 CenterPlace Operating Reserve Fund 0 121 Service Level Stabilization Reserve Fund 0 122 Winter Weather Reserve Fund 500,000 204 Debt Service Fund 1,089,550 301 REET 1 Capital Projects Fund 1,507,722 302 REET 2 Capital Projects Fund 1,855,820 303 Street Capital Projects Fund 9,157,127 309 Parks Capital Projects Fund 4,810,000 310 Civic Facilities Capital Projects Fund 0 311 Pavement Preservation Fund 7,855,121 312 Capital Reserve Fund 6,268,292 314 Railroad Grade Separation Projects Fund 3,950,000 315 Transportation Impact Fee Fund 108,449 316 Economic Development Capital Projects Fund 0 402 Stormwater Management Fund 2,510,684 403 Aquifer Protection Area Fund 1,476,100 501 Equipment Rental and Replacement Fund 523,000 502 Risk Management Fund 600,000 632 Passthrough Fees & Taxes Fund 591,000 52, 548, 213 Primary sources of revenues in these other funds include: • Motor Vehicle Fuel Tax revenue that is collected by the State and remitted to the Street Fund is anticipated to be $2,062,600. • Telephone Tax revenues remitted to the City that supports Street Fund operations and maintenance are anticipated to be $857,000. • Real Estate Excise Tax (REET) revenues that are in large part used to match grant financed street projects are anticipated to total $3,000,000. • Hotel / Motel Tax revenues that are dedicated to the promotion of visitors and tourism are anticipated to be $1,500,000 ($900,000 in the Hotel/Motel Tax Fund #105 and $600,000 in the Hotel/Motel Tax — Tourism Facilities Fund #104). • Stormwater Management Fees that are estimated at $1,951,000. • Aquifer Protection Area Fees are estimated at $460,000. • Grant Revenues offsetting capital project costs are estimated at $13,219,062 o Fund #001 — General Fund - $120,000 o Fund #303 — Street Capital Projects - $7,988,376 o Fund #309 — Parks Capital Projects - $126,100 o Fund #311 — Pavement Preservation - $1,760,000 o Fund #314 — RR Grade Separation Projects - $2,827,086 o Fund #403 — Aquifer Protection Area Fund - $397,500 3 The City's 2023 Budget is adopted at a fund level as follows: Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund 001 Street Fund 101 Paths & Trails Fund 103 Hotel/Motel Tax - Tourism Facilities Fund 104 Hotel/Motel Tax Fund 105 Solid Waste 106 PEG Fund 107 Affordable & Supportive Housing Sales Tax Fur 108 CenterPlace Operating Reserve Fund 120 Service Level Stabilization Fund 121 Winter Weather Reserve Fund 122 LTGO Bond Debt Service Fund 204 REET 1 Capital Projects Fund 301 REET 2 Capital Projects Fund 302 Street Capital Projects 303 Park Capital Projects Fund 309 Civic Facilities Capital Projects Fund 310 Pavement Preservation Fund 311 Capital Reserve Fund 312 Railroad Grade Separation Projects Fund 314 Transportation Impact Fees Fund 315 Economic Development Capital Projects Fund 316 37,559,695 57,618,900 95,178,595 58,815,188 36,363,407 990,801 6,694,348 7,685,149 6,842,348 842,801 37,658 8,800 46,458 0 46,458 5,347,694 605,000 5,952,694 0 5,952,694 165,000 901,000 1,066,000 901,000 165,000 879,600 1,929,000 2,808,600 1,929,000 879,600 171,895 71,000 242,895 73,000 169,895 560,327 200,000 760,327 0 760,327 300,000 0 300,000 0 300,000 5,500,000 0 5,500,000 0 5,500,000 525,492 1,100 526,592 500,000 26,592 0 1,089,550 1,089,550 1,089,550 0 4,649,572 1,504,000 6,153,572 1,507,722 4,645,850 5,177,713 1,506,000 6,683,713 1,855,820 4,827,893 1,192,615 9,157,127 10,349,742 9,157,127 1,192,615 98,255 4,810,000 4,908,255 4,810,000 98,255 281,356 1,000 282,356 0 282,356 5,517,363 6,546,800 12,064,163 7,855,121 4,209,042 15,891,365 20,000 15,911,365 6,268,292 9,643,073 360,377 3,697,644 4,058,021 3,950,000 108,021 453,056 200,000 653,056 108,449 544,607 0 0 0 0 0 85,659,834 96,561,269 182,221,103 105,662,617 76,558,486 Estimated Estimated Beginning Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Stormwater Management Fund 402 1,619,793 1,953,000 3,572,793 2,510,684 1,062,109 Aquifer Protection Area Fund 403 1,992,014 859,400 2,851,414 1,476,100 1,375,314 Equipment Rental & Replacement Fund 501 1,347,472 421,600 1,769,072 523,000 1,246,072 Risk Management Fund 502 392,820 600,000 992,820 600,000 392,820 Passthrough Fees & Taxes 632 0 591,000 591,000 591,000 0 Total of all Funds 5,352,099 91,011,933 4,425,000 100,986,269 9,777,099 191, 998,202 5,700,784 111,363,401 4,076,315 80,634,801 OPTIONS: State law requires the City to adopt a budget prior to December 31. Council may adopt the budget as presented or alter it as they deem necessary. RECOMMENDED ACTION OR MOTION: Move to approve Ordinance #22-023 adopting the 2023 Budget. BUDGET/FINANCIAL IMPACTS: Adoption of Ordinance #22-023 concludes the 2023 Budget development process and establishes the final budget including estimated revenues and appropriations. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Ordinance #22-023 • 2023 Budget 4 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 22-023 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD JANUARY 1, 2023 THROUGH DECEMBER 31, 2023; APPROPRIATING FUNDS; ESTABLISHING SALARY SCHEDULES FOR ESTABLISHED POSITIONS; AND OTHER MATTERS RELATING THERETO. WHEREAS, State law requires the City Manager to prepare a preliminary budget for the City of Spokane Valley at least 60 days before the beginning of the City fiscal year beginning January 1, 2023 and ending December 31, 2023; and WHEREAS, the City Manager, in consultation with the Finance Director and department heads, has prepared and placed on file with the City Clerk a preliminary budget, together with an estimate of the amount of money necessary to meet the expenses of the City including payment of outstanding obligations; and WHEREAS, notice was posted and published for public hearings held on September 13, October 11, and November 8, 2022. The City Council met and invited public comment in the City Council Chambers during each public hearing; and WHEREAS, proper notice was given and the preliminary budget was filed with the City Clerk October 4, 2022; and WHEREAS, the City Council desires to adopt the 2023 budget, including all allowances, and an appropriation for each fund; and WHEREAS, the City of Spokane Valley property tax levy in 2022 for collection in 2023, will be $13,569,200, which represents a 0% increase in the 2023 levy. This levy is exclusive of additional revenue resulting from new construction, improvements to property, any increase in the value of State assessed property, any annexations that have occurred, and refunds made. NOW, THEREFORE, the City Council of the City of Spokane Valley do ordain as follows: Section 1. Adoption of 2023 Budget. The budget for the City of Spokane Valley for the year 2023 is adopted at the fund level. The final budget for 2023 is attached hereto, and by this reference is incorporated herein pursuant to RCW 35A.33.075. For summary purposes, the total estimated appropriations for each separate fund, plus the aggregate total for all such funds, is set forth as follows: Ordinance 22-023 Adopting 2023 Budget Page 1 of 3 DRAFT Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund 001 Street Fund 101 Paths & Trails Fund 103 Hotel/Motel Tax - Tourism Facilities Fund 104 Hotel/Motel Tax Fund 105 Solid Waste 106 PEG Fund 107 Affordable & Supportive Housing Sales Tax Fur 108 CenterPlace Operating Reserve Fund 120 Service Level Stabilization Fund 121 Winter Weather Reserve Fund 122 LTGO Bond Debt Service Fund 204 REET 1 Capital Projects Fund 301 REET 2 Capital Projects Fund 302 Street Capital Projects 303 Park Capital Projects Fund 309 Civic Facilities Capital Projects Fund 310 Pavement Preservation Fund 311 Capital Reserve Fund 312 Railroad Grade Separation Projects Fund 314 Transportation Impact Fees Fund 315 Economic Development Capital Projects Fund 316 37,559,695 990,801 37,658 5,347,694 165,000 879,600 171,895 560,327 300,000 5,500,000 525,492 0 4,649,572 5,177,713 1,192,615 98,255 281,356 5,517,363 15,891,365 360,377 453,056 0 57,618, 900 6,694,348 8,800 605,000 901,000 1,929,000 71,000 200,000 0 0 1,100 1,089,550 1,504,000 1,506,000 9,157,127 4,810,000 1,000 6,546,800 20,000 3,697,644 200,000 0 95,178, 595 7,685,149 46,458 5,952,694 1,066,000 2,808,600 242,895 760,327 300,000 5,500,000 526,592 1,089,550 6,153,572 6,683,713 10,349,742 4,908,255 282,356 12,064,163 15,911,365 4,058,021 653,056 0 58, 815,188 6,842,348 0 0 901,000 1,929,000 73,000 0 0 0 500,000 1,089,550 1,507,722 1,855,820 9,157,127 4,810,000 0 7,855,121 6,268,292 3,950,000 108,449 0 36,363,407 842,801 46,458 5,952,694 165,000 879,600 169,895 760,327 300,000 5,500,000 26,592 0 4,645,850 4,827,893 1,192,615 98,255 282,356 4,209,042 9,643,073 108,021 544,607 0 85,659,834 96,561,269 182,221,103 105,662,617 76,558,486 Estimated Estimated Beginning Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Stormwater Management Fund 402 1,619,793 1,953,000 3,572,793 2,510,684 1,062,109 Aquifer Protection Area Fund 403 1,992,014 859,400 2,851,414 1,476,100 1,375,314 Equipment Rental & Replacement Fund 501 1,347,472 421,600 1,769,072 523,000 1,246,072 Risk Management Fund 502 392,820 600,000 992,820 600,000 392,820 Passthrough Fees & Taxes 632 0 591,000 591,000 591,000 0 Total of all Funds 5,352,099 4,425,000 9,777,099 5,700,784 4,076,315 91,011,933 100,986,269 191,998,202 111,363,401 80,634, 801 The total balance of all funds appropriated for 2023 is $111,363,401. Section 2. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy of this Ordinance, shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Office of the State Auditor and to the Association of Washington Cities. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. Ordinance 22-023 Adopting 2023 Budget Page 2 of 3 DRAFT PASSED by the City Council this day of November, 2022. ATTEST: Pam Haley, Mayor Christine Bainbridge, City Clerk Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 22-023 Adopting 2023 Budget Page 3 of 3 2023 Annual Budget 10210 E. Sprague Avenue Spokane Valley, WA 99206 www.SpokaneValley.org llllllllllllllo'; This page left intentionally blank. Table of Contents City of Spokane Valley, WA Spokane County January 1, 2023 through December 31, 2023 Summary of Councilmembers III City Manager's Budget Message 1-12 Finance Director's Message - About the 2022 Budget and Budget Development Process ...13-28 Budget Summary 29-42 Revenues by Fund and Type 43-50 Expenditures by Fund and Department 51-54 General Fund Department Changes from 2022 to 2023 55-57 #001- General Fund- Expenditures by Department by Type City Council 58 City Manager 59 City Attorney 60-61 Public Safety 62-64 Deputy City Manager 65 Finance 66 Human Resources 67 Information Technology 68 Facilities 69 Community & Public Works 70-74 Economic Development 75 Parks & Recreation 76-80 General Government 81-82 Special Revenue Funds #101 - Street Fund 83-84 #103 - Paths & Trails Fund 85 #104 - Hotel / Motel Tax —Tourism Facilities Fund 86 #105 - Hotel / Motel Tax Fund 86 #106 - Solid Waste Fund 87 #107 - PEG Fund 88 #108 - Affordable & Supportive Housing Sales Tax 88 #120 - CenterPlace Operating Reserve Fund 89 #121 - Service Level Stabilization Reserve Fund 90 #122 - Winter Weather Reserve Fund 90 City of Spokane Valley 2023 Budget Debt Service Funds #204 - Limited Tax General Obligation (LTGO) Fund 91 Capital Projects Funds #301 - REET 1 Capital Projects Fund 92 #302 - REET 2 Capital Projects Fund 93 #303 - Street Capital Projects Fund 94-95 #309 - Parks Capital Projects Fund 96 #310 - Civic Facilities Capital Projects Fund 97 #311 - Pavement Preservation Fund 98 #312 - Capital Reserve Fund 99 #313 - City Hall Construction Fund 100 #314 - Railroad Grade Separation Projects Fund 100 #315 - Transportation Impact Fees Fund 101 #316 - Economic Development Capital Projects Fund 101 Enterprise Funds #402 - Stormwater Management Fund 102-103 #403 - Aquifer Protection Area Fund 104 Internal Service Funds #501 - Equipment Rental & Replacement Fund 105-106 #502 - Risk Management Fund 106 #632 - Passthrough Fees & Taxes Fund 107 Capital Expenditures for 2023 108 FTE Count by Year — 2013 through 2023 109 Appendix A, Employee Position Classification and Salary Schedule 110 Glossary of Budget Terms 111-113 Ordinance 22-023 Adopting the 2023 Budget 114 ♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦ • • City Council Members • • • • • • • • • • • • • • • • • • • • • • Brandi Peetz • Position #2 • • • • • • 4 4 Pam Haley, Mayor Position #5 Rod Higgins, Deputy Mayor Position #1 Arne Woodard Position #3 • • • • • • • • • • • • • • • • • • • • • • 4 Ben Wick Tim Hattenburg Laura Padden � 4 Position #'l Position #6 Position #7 • 4 • 4 Staff ♦ 4 • 4 John Hohman, City Manager � 4 • 4 Erik Lamb, Deputy City Manager ♦ 4 ♦ 4 Chelsie Taylor, Finance Director • John Bottelli, Parks & Recreation Director •• Cary Driskell, City Attorney • • • ♦ • William Helbig, Community and Public Works Director ♦ • ♦ • Gloria Mantz, City Engineer • • Christine Bainbridge, City Clerk •• • ♦ ♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦ Spokane Val ley City Manager's Budget Message 2023 Annual Budget Dear Citizens, Mayor and City Council of Spokane Valley: I'm honored to be presenting the 2023 annual budget message and to be following the sound financial path that City Council and the previous City Manager collectively developed. This has been a challenging year nationally with record inflation not seen in forty years, dramatically increased energy and food prices, a war in Ukraine that has further disrupted supply chains already stressed from the COVID-19 Pandemic, and uncertainty about where the economy is headed. However, the City has a long history of making prudent financial decisions dating back to our 2003 incorporation. We have engaged in consistently responsible budgeting including realistic revenue projections, controlled spending, limited the growth of City programs, and have adhered to the key Fiscal Policies noted in following pages. We are delivering a budget that will comfortably allow the City to continue to deliver status quo levels of service throughout 2023 while at the same time financing another aggressive capital improvement program. Budget Development Goals We recognize that to ensure continued financial stability, it is imperative that we achieve two key goals within our General Fund: 1. Recurring annual revenues must be greater than or equal to recurring annual expenditures, and 2. The General Fund ending fund balance must be sufficient enough to meet cash flow needs which is no less than 50% of recurring expenditures and represents roughly six months of General Fund operations. Even in light of the financial uncertainty we've faced over the past several years I am pleased to report that each of these goals have again been achieved in the 2023 General Fund Budget. Beyond recurring operating activity, and due to our exceptionally strong financial position, we have been afforded the opportunity to use the portion of the General Fund ending fund balance that exceeds 50% of recurring expenditures for capital construction projects that are important to the City Council and Community. Following this policy of transferring the fund balance in excess of 50%, since 2013, City Councils have made the decision to transfer $42.5 million of excess General Fund reserves to partially finance a variety of projects including: • each phase of the Appleway Trail, • Sullivan Road West Bridge Replacement, • Appleway Avenue Landscaping, • construction of a new City Hall, • the Barker/BNSF Grade Separation Project, • completed a new section of Garland Avenue stretching from Flora Road to Barker Road, 1 • acquired 17.7 acres of land in the Ponderosa area for future park development, • acquired 45 acres of land located east of Flora Road and north of the Spokane River for future park development, and • acquired an additional 3.16 acres adjacent to the police precinct for potential future expansion. The City has also set aside a portion of this money for future projects including: • the Pines/BNSF Grade Separation Project, • the Sullivan/Trent Interchange Replacement Project, • Barker Corridor Projects, and • development of Balfour Park. Fiscal Policies Fiscal Health is at the Core of Providing a Good Public Service The Fiscal Policies adopted by the City Council are important for the long-range fiscal strength of Spokane Valley. These policies set a framework that the City will follow to responsibly manage resources and if necessary, the circumstances under which we will utilize reserves to sustain operations during economic downturns. Financial Management The City will strive to: 1. Maintain basic service levels with minimal resources to achieve success. 2. Minimize personnel costs and overhead by continuing to contract for services when it makes financial and operational sense to do so. 3. Work to incorporate the business plan process into the budget process. 4. Leverage City funds with grant opportunities. 5. Minimize City debt with a pay as you go philosophy. o The State of Washington sets the maximum level of allowable debt for cities based on assessed value of property. The City of Spokane Valley carries an exceptionally low debt burden and currently utilizes only 1.01 % of its total debt capacity, and more importantly, only 5.06% of non -voted bond capacity. 6. Strive to prioritize spending in the annual budget process and minimize the mid -year addition of projects and appropriations. Financial Objectives The City's financial objectives are: 1. Adopt a General Fund Budget with recurring revenues equal to, or greater than recurring expenditures. 2. Maintain a minimum General Fund Ending Fund Balance of at least 50% of the recurring expenditure budget. This is adequate to meet cash flow needs and is the equivalent of six months of general fund operations. 3. If necessary, utilize a portion of the Service Level Stabilization Reserve Fund #121 ($5.5 million) to maintain ending fund balance minimum. 4. Commit to the strategy that the Service Level Stabilization Reserve Fund #121 will not be reduced below $3.3 million (60% of $5.5 million) without City Council approval. If Council should deem this necessary, the City will then first replenish Fund #121 to at least $3.3 million before any annual General Fund transfers are made to Capital Reserve Fund #312. 5. Maintain the 2023 property tax assessment at a level to support ongoing City operations. For the 2023 levy, we anticipate this will result in a levy of $13,169,200 plus estimated new 2 construction of $400,000 for a total levy of $13,569,200. Any allowable potential increase not taken will be banked for future use as provided by law. 6. Grow our economy so the existing tax base can support basic programs. Commitment — By committing to these policies and the checks and balances they afford, the City will ensure financial sustainability well into the future. 2023 Budget Highlights City Priorities The City's chief budget priorities are: • Public Safety • Pavement Preservation • Transportation and Infrastructure (including railroad grade separations and park related projects), and • Economic Development Ensuring that we've committed adequate resources to these activities accounts for much of the effort that Council and Staff collectively dedicate to the annual development of our Operating and Capital budgets. Moderate Growth in Recurring General Fund Expenditures Investing in the essential core services identified by the Council and Community is the foundation of the programs and related expenditures we include in this budget. Similar to the trend experienced in most jurisdictions, we find that the cost of providing these services often increases at a faster rate than the moderate growth we see in the underlying tax revenues that support these core services. With that said however, City staff and Council collectively strive to meet the challenge of continuing to provide historic levels of service and we will again meet this challenge in 2023. The revenue and expenditure figures included in the 2023 Budget are each considerably higher than in previous years and this is a reflection of the impact of inflation being seen at a national level. 3 Increases at the point of budget adoption over the past 9-years have been: 2023 compared to 2022 2022 compared to 2021 2021 compared to 2020 2020 compared to 2019 2019 compared to 2018 2018 compared to 2017 2017 compared to 2016 2016 compared to 2015 Recurring Revenues Expenditures 2.26% 8.73% 2.20% 6.12% 5.56% 3.73% 4.38% 3.08% 5.94% 7.66% 5.14% 3.00% 1.90% 1.81% 0.87% 2.79% Public Safety Costs Over the years Council has consistently committed to the maintenance and at times enhancement of public safety service levels and this is again reflected in the 2023 Budget. Public safety costs including law enforcement, courts, prosecution, public defense and jail related services represent the City's primary operating expenditure and total $32,771,515 which is a 7.05% increase over the 2022 Amended Budget. Noteworthy about the public safety budget are the following observations: • It represents 61.8% of the 2023 General Fund recurring expenditure budget ($32,771,515 / $53,030,555). • It is equivalent to 242% of anticipated 2023 property tax collections ($32,771,515 / $13,569,200). In other words, if property taxes were to double, they alone would not be sufficient to cover Spokane Valley's public safety commitment. Staffing Levels The full-time equivalent employee (FTE) count will increase by 2.00 from 103.25 in 2022 to 105.25 in 2023. This includes: • a 1.0 FTE Paralegal position allocated 100% to the City Attorney's office that will allow for consistency in preparing code enforcement documents and performing legal research. • a 1.0 FTE Traffic Signal Technician position allocated 100% to the Street O&M Fund #101 to provide signal work for the City's traffic network. This will be offset by a reduction in costs for the County Signal Shop services. 4 The FTE count allocated among City funds is as follows: General Fund #001 Street O&M Fund #101 Street Capital Projects Fund #303 Stormwater Fund #402 2022 Budget as Am ended 2023 New Positions 2023 Budget Difference Between 2022 and 2023 81.845 7.475 9.80 4.13 1.00 1.00 0.00 0.00 82.845 8.475 9.80 4.13 1.00 1.00 0.00 0.00 103.25 2.00 105.25 2.00 The personnel costs for the 82.85 FTEs charged to the General Fund represent just 21.96% of recurring expenditures. Taking into consideration that we contract for police services and are served by Fire and Water districts as well as a Library District, for a city of our size we operate substantially below the normal employee count and consequently at a significantly reduced payroll cost relative to many cities across the country. Spokane Valley staff levels average about one employee for every 1,018 citizens (= population of 107,100 per the Office of Financial Management population estimate / 105.25 FTEs) while comparably sized cities in the State of Washington have a much higher ratio of employees to citizens. Since incorporation, the City has taken a conservative approach to adding new staff and continues to have the lowest per capita employee count of any Washington city with a population of 50,000 or greater. By all comparisons, the City of Spokane Valley continues to be a lean, productive City government. Pavement Preservation Some may question paving roads that "don't look so bad" but the truth is the best time to repave is before a road deteriorates to the point that full reconstruction is necessary. Full reconstruction costs substantially more than pavement preservation treatments such as crack sealing or grinding and repaving and this is why the City has committed critical financial resources to the preservation of our transportation infrastructure. We're proud of our fine road system and will endeavor to continue to maintain it in the best manner possible with available financial resources. Beginning in 2012, the City initiated a program of expending general fund, special revenue fund and capital project fund revenues and reserves for the purpose of financing our street preservation efforts. In 2023, our community will again see an aggressive program of caring for roadways including the potential of a pilot surface treatment program that would be new to Spokane Valley. For 2023, we project total revenues in Pavement Preservation Fund #311 of $6,546,800 that combined with $1,308,321 of fund reserves will be applied against $7,855,121 in projected expenditures. Sources of revenue in 2023 are anticipated to include $1,700,000 from the Street Wear fee that was adopted by Council in 2018, $1,760,000 in grant proceeds and $3,086,800 in transfers from other City funds consisting of: • $1,011,800 from the General Fund • $1,037,500 from REET 1 Capital Projects Fund #301 5 • $1,037,500 from REET 2 Capital Projects Fund #302 While Pavement Preservation is one of our critical service and budget priorities, we are not sustaining adequate levels of funding for this program. This is discussed further in the "Challenges" portion of this budget message. Transportation and Infrastructure The 2023 Budget includes $30,029,433 of capital expenditures that we anticipate will be in -part offset with $13,219,062 in grant revenues which results in 44.02% of capital projects being financed with State and Federal dollars. The capital expenditures we'll incur in 2023 partially include: • $2,059,585 from the General Fund: o $500,000 for the replacement of financial management software. o $181,000 for Information Technology equipment acquisitions. o $8,500 for office equipment. o $20,000 for the installation of security cameras at the Precinct. o $1,350,085 for the replacement of Police vehicles. • $80,000 for equipment including signal maintenance equipment and streetlight replacement in Street Fund #101. • $33,500 for broadcast equipment from PEG Fund #107. • $9.2 million in Street Capital Projects Fund #303. • $4.8 million in Park Capital Projects Fund #309. • $7.8 million in Pavement Preservation Fund #311. • $3.95 million in Railroad Grade Separation Projects Fund #314. • $1.6 million in Stormwater Fund #402 and Aquifer Protection Area Fund #403. • $513,000 from Equipment Rental and Replacement Fund #501 that includes o $55,000 for the replacement of a vehicle in Engineering, o $70,000 for the replacement of a vehicle in the Street operation, o $58,000 for the addition of a signal maintenance truck for our Street operation, o $55,000 for the replacement of a vehicle in the Stormwater operation, and o $275,000 for the replacement of an existing snowplow. Challenges Beyond the annual challenge of balancing the General Fund budget, the City of Spokane Valley has several on -going financial challenges. 1. Declining revenues in Street O&M Fund #101 that will impact our future ability to deliver historic service levels This Fund depends upon a combination of gas and telephone tax receipts. • Gas Tax - Because this tax is a fixed amount per gallon, and because each generation of newer vehicles get better gas mileage, we have found that from year to year, this revenue source has hovered somewhere between flat or slightly declining. Added to this decline in revenues was the COVID-19 pandemic event which led to an increase in people working from home and the significant inflation of fuel prices seen during 2022. The gas tax revenues over the past 5-years is as follows: O 2019 - $2,026,698 O 2020 - $1,745,193 O 2021 - $1,909,947 6 O 2022 - $1,904,000 (budgeted) O 2023 - $2,071,300 (budgeted) • Telephone Utility Tax — This 6% tax generated $3,050,000 in the first year of collections which occurred in 2009. In the ensuing 10-years running from 2010 to 2019, as people made the shift from utilizing both land lines and cell phones to just cell phones, this revenue source declined by nearly 50% to just $1,563,981. This decay in revenues was further exacerbated in 2020 and continued into 2021 with the advent and fallout of the COVID-19 pandemic event where people were looking to cut costs and consequently cut many of the remaining land lines at an increased rate. At this point we're projecting 2023 telephone utility tax revenues of just $857,000 which is greater than 70% less than 2009 collections. • Because of the stagnant gas tax revenues and ongoing decline in telephone utility tax revenues, 2023 will be the seventh consecutive year of budgeted recurring expenditures exceeding recurring revenues. o We have been able to continue to deliver historic levels of service over this period by doing the following: ■ 2017 — a $328,000 operating deficit was resolved by drawing down fund reserves. ■ 2018 — a $415,000 operating deficit was resolved by drawing down fund reserves. ■ 2019 — a $907,000 operating deficit was resolved through a transfer from Capital Reserve Fund #312. This is a noteworthy departure from the historic intended use of these monies which has been for one-time capital projects. ■ 2020 — a $1,365,000 operating deficit was resolved through a transfer from Capital Project Fund #312. ■ 2021 — a $2,552,600 operating deficit was resolved through a transfer from the General Fund #001. 2022 — an anticipated operating deficit of $3,084,919 will be resolved through a direct transfer from the General Fund #001. 2023 — an anticipated operating deficit of $3,530,048 will be resolved through a direct transfer from the General Fund #001 2. Balancing the cost of pavement preservation against other transportation and infrastructure needs • Pavement preservation has historically been financed from a combination of sources including: o General Fund dollars, o Street O&M Fund dollars, o Civic Facility Replacement Fund #123 (Fund #123) reserves that were dedicated towards this purpose until their depletion in 2016. o Real estate excise tax (REET) revenues, o Grant revenues, and o Beginning in 2018, the addition of a street wear fee that was negotiated by the City as part of an updated solid waste collection contract that recognized the damage that heavily laden garbage trucks do to our road system. o Following is a table that reflects pavement preservation related revenues over the 12- year period 2011 through 2023: Fund 001 101 106 123 301/302 310 Street Civic Fac. Civic Fac. General Street O&M Wear Fee Replace. REET 1&2 Capital Grants Actual 2011 584,681 0 0 0 0 500,000 0 1,084,681 2012 2,045,203 0 0 0 0 0 0 2,045,203 2013 855,857 282,000 0 616,284 300,000 0 35,945 2,090,086 2014 888,823 282,000 0 616,284 368,944 0 2,042,665 4,198, 716 2015 920,000 206,618 0 616,284 502,098 0 835,224 3,080,224 2016 943,800 67,342 0 559,808 730,572 0 1,654,698 3,956,220 2017 953,200 67,342 0 0 1,320,958 0 89,208 2,430,708 2018 962,700 67,342 1,000,000 0 1,370,658 0 1,422,404 4,823,104 2019 972,300 0 1,608,028 0 1,468,600 0 2,398,330 6,447,258 2020 982,023 0 1,513,532 0 1,545,277 0 98,281 4,139,113 2021 991,843 0 1,537,776 0 1,654,557 0 0 4,184,176 Budoet 2022 1,001,800 0 1,860,519 2023 1,011,800 0 1,700,000 0 1,829,800 0 2,075,000 Total 0 1,029,000 5,721,119 0 1,760,000 6,546,800 13,114,030 972,644 9,219,855 2,408,660 13,166,464 500,000 11,365,755 50,747,408 • The City used Civic Facility Replacement Fund #123 reserves over the 4-year period 2013 through 2016 in order to give the City time to determine how best to finance the pavement preservation plan in 2017 and beyond. • In the years leading up to 2020 we existed in a fairly robust economy and beginning in 2017, following the depletion of Fund #123 reserves, we began applying a portion of our strong Real Estate Excise Tax (REET) collections towards pavement preservation. During this time frame we recognized that when the economy inevitably waned in the future, so too would REET revenues, and a consequence of over reliance on that source of money could in the future limit the City's ability to provide the necessary match needed for State and Federal grants that are applied to other street construction and reconstruction projects. • For a number of years Spokane Valley struggled to develop a pavement management plan that clearly delineated the pavement condition index (PCI) that should be maintained throughout our road system and define the amount of money we should dedicate annually to achieve that plan. • The results of one of our most recent studies was communicated to Council on April 2, 2019 and this answered several questions including how pavement management resources should be allocated between the local access, collector and arterial portions of our street network. This study also showed that the pavement condition index (PCI) of City streets is currently holding fairly steady at a rating of 76 (out of 100) which is considered to be in the "Good" category. • Council has historically committed to continuing to evaluate our pavement management program and has asked Staff to research a variety of pavement treatments beyond our historic use of crack sealing and grind and overlays. • In 2021, the City conducted its first public outreach effort focused on its Pavement Management Program (PMP). • Council created the Street Sustainability Committee (SSC) to assist the City in its public outreach efforts as related to the long-term goals of the PMP. The SSC goals included: 1. Evaluate citizens' interest and support for maintaining city streets and suggesting pavement condition goals. 8 2. Identify preferences for maintaining city streets, types of treatments used, and long-term levels of service. 3. Investigate current revenues and potential future funding sources for maintaining city streets at the recommended level of service and fully funding Street O&M Fund #101, Street Capital Projects Fund #303 and Pavement Preservation Fund #311. • The SSC included 23 leaders representing a broad range of community stakeholders. Between March and October, seventeen public meetings occurred, including seven SSC meetings, seven community meetings, and three open houses. • Two surveys were created: • Collectively, the public outreach resulted in nine recommendations/findings: 1. The pavement condition of City streets is described as "fair" or better. 2. The PMP should be prioritized in the City's budget planning process. 3. Survey respondents support increasing the prioritization of local access streets. 4. Implement surface treatments in the PMP. 5. Increase PMP funding to maintain the streets in their current condition. 6. Do not reduce funding of other City programs to increase funding of the PMP. 7. Transportation Benefit District is the most -preferred funding option. 8. Survey respondents indicate new funding should evenly distribute the cost to everyone. 9. PMP funding should not rely on annual surplus fund transfers. • Through 2022, City Council and staff have begun implementing a few of the recommendations/findings: 1. Create a 2023 open -order pavement preservation contract specifically for local access streets funded by Solid Waste Fund 106; including the potential use of surface treatments. 2. Evaluate the potential implementation of a 2023 surface treatment pilot project. 3. Evaluate the new revenue methods to sustain the PMP, including Street O&M Fund 101, Street Capital Projects Fund #303 and Pavement Preservation Fund #311. 3. Railroad Grade Separation Projects (overpasses and underpasses) Bridging the Valley is a proposal to separate vehicle traffic from train traffic in the 42-mile corridor between Spokane and Athol, ID. The separation of railroad and roadway grades in this corridor is intended to promote future economic growth, traffic movement, traffic safety, aquifer protection in the event of an oil spill, and train whistle noise abatement. The underlying study outlined the need for a grade separation at four locations in Spokane Valley. • Barker and Trent Road Overpass (fully funded at $24.7 million), • Pines and Trent Underpass (estimated cost of $40.0 million with $37.3 million of this secured thus far), • Sullivan/Trent Interchange Project (estimated cost of $43 million) Because grade separation projects are exceptionally expensive endeavors and largely beyond our ability to finance solely through existing sources of internal revenue, the City has pursued grant funding from both the Federal and State Governments over the past several years and will continue to do so into the future. 9 Barker/Trent Grade Separation Project We reached the point of being fully funded for this project in early 2018. Design was completed in 2020 and we have acquired all necessary right-of-way with the exception of one parcel upon which we received notification of a Cert 3 acceptance. Construction funds were obligated in late 2020 and the project was also put out to bid. Construction on the project began in the spring of 2021 and is anticipated to conclude in the fall of 2022. Pines / Trent Grade Separation Project The project is nearing the completion of the design phase having attained environmental approval mid-2022. We anticipate the project cost will be $40.0 million. The City successfully applied for a federal Rebuilding American Infrastructure with Sustainability and Equity (RAISE) grant and was awarded $21.7 million. The project has received sufficient federal funds but the City needs to secure matching state or local funds prior to initiating the construction phase of the project. The City is actively pursuing options for this funding. Construction is anticipated to begin in early 2024. Economic Development To the best of our ability we focus on business retention and expansion of existing businesses and recruitment of new businesses. Examples of economic development efforts include: Comprehensive Plan — In the latter part of 2016 the City updated its Comprehensive Plan and included an economic development element. Contained within this element is a summary of the local economy; an assessment of strengths and weaknesses; and policies, programs and projects to foster economic growth. The plan also included implementation strategies to improve retail, enhance tourism, and grow businesses in the City. Among other things, the plan also streamlined land uses by consolidating many zones and reducing many development requirements. Additionally the plan was also designed to provide flexibility in an effort to encourage market driven growth. Retail Recruitment — In 2017 the City expanded into the area of Retail Recruitment by contracting with a firm specializing in this type of service. The services we are seeking in this effort include a review of the retail recruitment strategy; conducting a market and retail gap analysis; development of a recruitment plan; identification of a strategic retail prospect list; and recruitment of retail on behalf of the City. We have again included money in the 2023 Budget to continue this effort. Planned Action Ordinance (PAO) — In the latter part of 2016 the City received a $114,200 grant from the Department of Commerce that with an additional investment of $55,000 from the City, resulted in a streamlined environmental permitting process in the northeast industrial area of our community. This study completed the environmental permitting requirements for the northeast industrial area which led to the development of a Planned Action Ordinance (PAO) adopted by Council March 12, 2019. The PAO saves industrial developers a minimum of 6 weeks permitting time while providing a predictable path to ensure that adequate infrastructure is in place to serve the expected developments, and as a result of the PAO, properties can now be marketed as truly "shovel ready". Since adoption of the PAO, nearly all of the total available 459 acres have been purchased and are in various stages of planning, construction, or are occupied with vibrant additions to our local economy. 10 Northeast Industrial Area — In addition to the adoption of the Planned Action Ordinance the City has engaged in a number of capital projects in our Northeast Industrial Area that resulted in the expansion and improvement of our infrastructure and have the dual benefit of improving our road system and making the area more attractive for future economic development. These include: • In 2019 we rebuilt Barker Road from Euclid Avenue to the southern limits of the Barker Grade Separation project including the extension of sewer service by Spokane County. • In partnership with Centennial Properties, in 2020 we completed a project that began in 2019 that resulted in the construction of a new one -mile section of Garland Avenue that stretches from Flora to Barker. This new stretch of road made 150 additional acres of industrial property accessible to development. • The City began a construction project in 2020 that was nearly completed in 2021 that rebuilt Barker Road from Euclid Avenue running south to the Spokane River. Portions of the project that remain consist of a shared use path for pedestrian and bicycle traffic that will be constructed in 2023 and the portion of the road crossing the Union Pacific rail line. Housing — The City investigated many options for increasing housing supply among all affordability levels. Staff has engaged several affordable housing agencies and developers to locate suitable properties for these projects. This has been challenging since large (10+ acres) of undeveloped land is not readily available. The City is working on redevelopment ideas while also studying the possibility of annexing additional areas to provide room for this necessary growth. The Budget for 2023 Strong but Guarded Recognizing that fiscal health is at the core of providing good public services, one of the most important tests of fiscal management is the ability of a municipal enterprise to maintain basic services during an economic downturn. The creation and ongoing maintenance of financial reserves since incorporation has served the intended purpose of providing Spokane Valley the means to sustain critical public services during turbulent economic conditions including those experienced during the Great Recession that began in 2008, the COVID-19 Pandemic, and the turbulent economic times that we are currently experiencing. The 2023 Budget again reflects a prudent and guarded continuation of service delivery capabilities. We will in the future, as we have in the past, continue to remain vigilant in our observance of local, state and national events and economic trends that may impact our own community and work towards capitalizing on our strengths, minimizing our weaknesses, and being ever watchful towards both threats and opportunities. Balanced Budget Means exactly what it says — recurring General Fund operating expenses and the programs they support have been balanced with known or reasonably predictable recurring revenues with a minimal increase in property tax and no increase in sales tax rates for the City. The budget is designed to maintain the healthy, positive fund balance at year-end which provide for the City's cash flow needs without costly borrowing. In pursuit of fiscal responsibility, special attention is given to limiting the growth in new programs and financial commitments. This approach allows available resources to be put toward sustaining services consistent with the City Council's priorities for 2023 and beyond. 11 Acknowledgments I would like to acknowledge the Community, City Council and Staff for a long history of financially responsible spending and sensible fiscal planning. By saving and conserving the taxpayers' money and by adopting and adhering to prudent Tong -term fiscal policies, the City will in 2023 continue to provide levels of service on par with those we've provided in past years. The City Council continues to set a path to ensure the long-term financial sustainability of the City. The management staff and employees have worked together to develop the 2023 Budget recommendations to achieve the Council's ongoing goal of sustainability. I hope the Citizens of Spokane Valley are proud of the programs and strong financial condition of their City. We invite your examination and questions regarding the 2023 Budget. Respectfully, John Hohman City Manager 12 Spokane jUallcy FINANCE DEPARTMENT Chelsie Taylor, Finance Director 10210 E Sprague Avenue ♦ Spokane Valley WA 99206 Phone: (509) 720-5000 ♦ Fax: (509) 720-5075 ♦ www.spokanevalley.org TO: City Manager and Members of the City Council FROM: Chelsie Taylor, Finance Director SUBJECT: About the 2023 Budget and Budget Development Process The budget includes the financial planning and legal authority to obligate public funds. Additionally, the budget provides significant policy direction by the City Council to the staff and community. As a result, the City Council, staff and public are involved in establishing the budget for the City of Spokane Valley. The budget serves four functions: 1. It is a Policy Document The budget functions as a policy document in that the decisions made within the budget will reflect the general principles or plans that guide the actions taken for the future. As a policy document, the budget makes specific attempts to link desired goals and policy direction to the actual day-to- day activities of the City staff. 2. It is an Operational Guide The budget of the City reflects its operation. Activities of each City function and organization have been planned, debated, formalized, and described in the following sections. This process will help to maintain an understanding of the various operations of the City and how they relate to each other and to the attainment of the policy issues and goals of the City Council. 3. It is a Link with the General Public The budget provides a unique opportunity to allow and encourage public review of City operations. The budget describes the activities of the City, the reason or cause for those activities, future implications, and the direct relationship to the citizenry. 4. It is a Legally Required Financial Planning Tool The budget is a financial planning tool, which has been its most traditional use. In this light, preparing and adopting a budget is a State law requirement of all cities as stated in Title 35A of the Revised Code of Washington (RCW). The budget must be adopted as a balanced budget and must be in place prior to the beginning of the City's fiscal year. The budget is the legal authority to expend public monies and controls those expenditures by limiting the amount of the appropriation at the fund level. The revenues of the City are estimated, along with available cash carry -forward, to indicate funds available. The budget considers unforeseen contingencies and provides for the need for periodic adjustments. 2023 BUDGET DEVELOPMENT PROCESS Historically the City has utilized a budgeting approach that assumed for most functions of government that the current year's budget was indicative of the base required for the following year. However, with the volatility that was seen in the economy with the Great Recession and again with the COVID-19 pandemic and subsequent inflation, the City moved to a Budget development process that consciously reviews service levels in each department and determines the appropriate level of funding that meets Council goals relative to available resources. 13 In mid -April 2022 the Finance Department notified City Departments that their 2023 revenue and expenditure estimates were due by mid -May. Through the summer, the City Manager's office and Finance Department worked to prepare budget worksheets that were communicated to the City Council at a Budget workshop held June 14, 2022. Following the workshop, the Finance Department continued work on the budget including refinements of revenue and expenditure estimates and through September, the Finance Department and City Manager reviewed updated budget projections. By the time the 2023 Budget is scheduled to be adopted on November 8, 2022, the Council will have had an opportunity to discuss it on eight separate occasions, including three public hearings to gather input from citizens: June 14 August 30 September 13 October 4 October 11 October 25 November 8 November 8 Council budget workshop Admin report: Estimated 2023 revenues and expenditures Public hearing #1 on 2023 revenues and expenditures City Manager's presentation of preliminary 2023 Budget Public hearing #2 on 2023 Budget First reading on ordinance adopting the 2023 Budget Public hearing #3 on the 2023 Budget Second reading on ordinance adopting the 2023 Budget Once adopted, the final operating budget is published, distributed, and made available to the public. After the budget is adopted, the City enters a budget implementation and monitoring stage. Throughout the year, expenditures are monitored by the Finance Department and department directors to ensure that actual expenditures are in compliance with the approved budget. The Finance Department provides the City Manager and City Council with monthly reports to keep them abreast of the City's financial condition and individual department compliance with approved appropriation levels. Any budget amendments made during the year are adopted by City Council ordinance following a public hearing. The City Manager is authorized to transfer budgeted amounts within a fund; however, any revisions that alter the total expenditures of a fund, or that affect the number of authorized employee positions, salary ranges or other conditions of employment must be approved by the City Council. When the City Council determines that it is in the best interest of the City to increase or decrease the appropriation for a particular fund, it may do so by ordinance adopted by Council after holding one public hearing. BUDGET PRINCIPLES • Department directors have primary responsibility for formulating budget proposals in line with City Council and City Manager priority direction, and for implementing them once they are approved. • The Finance Department is responsible for coordinating the overall preparation and administration of the City's budget. This function is fulfilled in compliance with applicable State of Washington statutes governing local government budgeting practices. 14 • The Finance Department assists department staff in identifying budget problems, formulating solutions and alternatives, and implementing any necessary corrective actions. • Interfund charges will be based on recovery of costs associated with providing those services. • Budget amendments requiring City Council approval will occur through the ordinance process at the fund level prior to fiscal year end. • The City's budget presentation will be directed at displaying the City's services plan in a Council/constituent friendly format. • No long-term debt will be incurred without identification of a revenue source to repay the debt. Long term debt will be incurred for capital purposes only. • The City will strive to maintain equipment replacement funds in an amount necessary to replace the equipment at the end of its useful life. Life cycle assumptions and required contributions will be reviewed annually as part of the budget process. New operations in difficult economic times may make it difficult to fund this principle in some years. • The City will pursue an ending general fund balance at a level of no less than 50% of recurring expenditures. This figure is based upon an evaluation of both cash flow and operating needs. BASIS OF ACCOUNTING AND BUDGETING Accounting Accounting records for the City are maintained in accordance with methods prescribed by the State Auditor under the authority of the Revised Code of Washington (RCW), Chapter 43.09.20, and in compliance with generally accepted accounting principles as set forth by the Governmental Accounting Standards Board. Basis of Presentation - Fund Accounting The accounts of the City of Spokane Valley are organized on the basis of funds, each of which is considered a separate accounting entity. Each fund is accounted for with a separate set of double - entry accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. The City's resources are allocated to and accounted for in individual funds depending on their intended purpose. The following are the fund types used by the City of Spokane Valley: Governmental Fund Types Governmental funds are used to account for activities typically associated with state and local government operations. All governmental fund types are accounted for on a spending or "financial flows" measurement focus, which means that typically only current assets and current liabilities are included on related balance sheets. The operating statements of governmental funds measure changes in financial position, rather than net income. They present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. 15 There are four governmental fund types used by the City of Spokane Valley: 1 General Fund This fund is the primary fund of the City of Spokane Valley. It accounts for all financial resources except those required or elected to be accounted for in another fund. 2. Special Revenue Funds These funds account for revenues that are legally restricted or designated to finance particular activities of the City of Spokane Valley. Special Revenue funds include: • #101 — Street Fund • #103 — Paths & Trails Fund • #104 — Hotel / Motel Tax — Tourism Facilities Fund • #105 — Hotel / Motel Tax Fund • #106 — Solid Waste Fund • #107 — PEG Fund • #108 — Affordable & Supportive Housing Sales Tax Fund • #120 — CenterPlace Operating Reserve Fund • #121 — Service Level Stabilization Reserve Fund • #122 — Winter Weather Reserve Fund 3. Debt Service Funds These funds account for financial resources which are designated for the retirement of debt. Debt Service Funds are comprised of the #204 — LTGO Debt Service Fund. 4. Capital Proiect Funds These funds account for financial resources, which are designated for the acquisition or construction of general government capital projects. Capital Project Funds include: • #301 — REET 1 Capital Projects Fund • #302 — REET 2 Capital Projects Fund • #303 — Streets Capital Projects Fund • #309 — Parks Capital Projects Fund • #310 — Civic Facilities Capital Projects Fund • #311 — Pavement Preservation Fund • #312 — Capital Reserve Fund • #314 — Railroad Grade Separation Projects Fund • #315 — Transportation Impact Fees Fund • #316 — Economic Development Capital Projects Fund Proprietary Fund Types A second type of fund classification is the proprietary funds that are used to account for activities similar to those found in the private sector where the intent of the governing body is to finance the full cost of providing services based on the commercial model which uses a flow of economic resources approach. Under this approach, the operating statements for the proprietary funds focus on a measurement of net income (revenues and expenses) and both current and non -current assets and liabilities are reported on related balance sheets. Their reported fund equity (total net position) is segregated into restricted, unrestricted, and invested in capital assets classifications. 16 As described below, there are two generic fund types in this category: 1. Enterprise Funds These funds account for operations that provide goods or services to the general public and are supported primarily by user charges. This type of fund includes: • #402 — Stormwater Management Fund • #403 — Aquifer Protection Area Fund 2. Internal Service Funds These funds account for operations that provide goods or services to other departments or funds of the City. This type of fund includes: • #501 — Equipment Rental and Replacement Fund • #502 — Risk Management Fund Fiduciary Fund Types A third type of fund classification is the fiduciary funds that are used to account for activities conducted for the benefit of those outside the City. Fiduciary funds have the same measurement focus and basis of accounting as proprietary funds. Under this approach, the operating statements for the fiduciary funds focus on a measurement of net income (revenues and expenses) and both current and non -current assets and liabilities are reported on related balance sheets. Net position is always classified as restricted. The City uses one fund type in this category: 1. Custodial Funds These funds account for the fees and taxes collected by the City on behalf of other governments, such as Washington State and Spokane County. Custodial Funds are comprised of #632 — Passthrough Fees and Taxes Fund. Basis of Accounting Basis of accounting refers to when revenues and expenditures are recognized, recorded in the accounting system and ultimately reported in the financial statements. • Modified Accrual Basis of Accounting is used for all governmental funds. Modified accrual recognizes revenues when they become both measurable and available to finance expenditures of the current period. • Accrual Basis of Accounting is used for enterprise, internal service, and fiduciary funds. Under this system revenues and expenses are recognized in the period incurred rather than when cash is either received or disbursed. Budgets and Budgetary Accounting Annual appropriation budgets are adopted for all funds with Governmental Funds utilizing a modified cash basis of accounting for budget purposes and Proprietary and Fiduciary Funds utilizing a working capital approach. Budgets are adopted at the fund level that constitutes the legal authority for expenditures, and annual appropriations for all funds lapse at the end of the fiscal period. 17 EXPLANATION OF MAJOR REVENUE SOURCES General Fund #001 • Property Tax Property taxes play an essential role in the finances of the municipal budget. State law limits the City to a $3.60 levy per $1,000 assessed valuation, deducting from there the levy of up to $1.50 by the Spokane County Fire Districts #1 and #8, along with deducting up to $0.50 for the Library District, which leaves the City with the authority to levy up to $1.60 for its own purposes. The levy amount must be established by ordinance by November 30th prior to the levy year. • Retail Sales and Use Tax The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.9%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the 8.9% tax rate to the agencies is as follows: State of Washington City of Spokane Valley Spokane County Criminal Justice Spokane Public Facilities District Public Safety Juvenile Jail Mental Health Law Enforcement Communications Spokane Transit Authority 6.50% 0.85% 0.15% 0.10% 0.10% * 0.10% * 0.10% * 0.10% * 0.10% * 0.80% * 8.90% * Indicates voter approved sales taxes. 2.30% local tax • Criminal Justice Sales Tax Local Sales Tax for Criminal Justice funding is to be used solely for criminal justice purposes, such as the City's law enforcement contract. This tax is authorized at 1/10 of 1 % of retail sales transacted in the County. Of the total amount collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and cities within the County. • Public Safety Sales Tax Beginning in 2005, an additional 0.1% voter approved increase in sales tax was devoted to public safety purposes. This 0.1% was approved by the voters again in August 2009. Of the total amount collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. 18 • Gambling Tax Gambling tax revenues must be spent primarily on law enforcement purposes pertaining to gambling. Funds remaining after necessary expenditures for such enforcement purposes may be used for any general government purpose. Gambling taxes are to be paid quarterly to the City, no later than the last day of January, April, July and October. The City imposes a tax on the following forms of gambling at the following rates: Bingo (5% gross, less prizes); Raffles (5% gross, less prizes); Punchboards and Pull tabs (5% gross, less prizes); Amusement Games (2% gross, less prizes); Card playing (6% gross). • Leasehold Excise Tax Taxes on property owned by state or local governments and leased to private parties (City's share). • Franchise Fees Cable TV is the only franchise fee levied in the City at a rate of 5% of gross revenues. This is a fee levied on private utilities for the right to use city streets, alleys, and other public properties. • State -Shared Revenues State -shared revenues are received from liquor sales, marijuana revenues, and motor vehicle excise taxes. These taxes are collected by the State of Washington and shared with local governments based on population. State -shared revenues are distributed on either a monthly or quarterly basis, although not all quarterly revenues are distributed in the same month of the quarter. The 2022 population figure used in the 2023 Budget is 107,100 as reported by the Office of Financial Management (OFM) for Washington State on April 1, 2022. This figure is important when determining distribution of State shared revenues on a per capita basis. • Fines and Forfeitures / Public Safety Fines and penalties are collected as a result of Municipal Court rulings, false alarm fees, and other miscellaneous rule infractions. All court fines and penalties are shared with the State, with the City, on average, retaining less than 50% of the amount collected. • Community Development Community Development revenues are largely composed of fees for building permits, plan reviews, and right-of-way permits. • Recreation Program Fees The Parks and Recreation Department charges fees for selected recreation programs. These fees offset direct costs related to providing the program. • CenterPlace Fees The Parks and Recreation Department charges fees for use of CenterPlace. Uses include regional meetings, weddings, receptions, and banquets. Rental rooms include classrooms, the great room and dining rooms. 19 • Investment Interest The City earns investment interest on sales tax money held by the State of Washington prior to the distribution of the taxes to the City, as well as on City initiated investments. Street Fund #101 • Motor Vehicle Fuel Excise Tax (gas tax) The State of Washington collects a $0.494 per gallon motor vehicle fuel tax at the pump. Of this amount, the State remits a portion of the tax back to cities on a per capita basis. For 2023 the Municipal Research and Services Center estimates the distribution back to cities will be $19.34 per person. Based upon a City of Spokane Valley population of 107,100 (per the Washington State Office of Financial Management on April 1, 2022) we anticipate the City will collect $2,071,300 in 2023. RCW 47.30.050 specifies that 0.42% of this tax must be expended for paths and trails activities and based upon the 2023 revenue estimate, this compute to $8,700. The balance of $2,062,600 will be credited to Fund #101 for street maintenance and operations. • Telephone Utility Tax The City of Spokane Valley levied a 6% telephone utility tax via Ordinance #08-014 with collections beginning in 2009. Telephone companies providing this service pay the tax to the City monthly. Telephone tax has been estimated at $857,000 for 2023. Paths & Trails Fund #103 Cities are required to spend 0.42% of the motor vehicle fuel tax receipts on paths and trails (please see the explanation for Street Fund #101) which we anticipate will be $8,700 in 2023. Because the amount collected in any given year is relatively small, it is typical to accumulate State distributions for several years until adequate dollars are available for a project. Hotel / Motel Tax — Tourism Facilities Fund #104 The City imposes a 1.3% tax under RCW 67.28.181 on all charges made for the furnishing of lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks) for a continuous period of less than one month. The revenues generated by this tax may only be used for capital expenditures for acquiring, constructing, making improvements to or other related capital expenditures for large sporting venues, or venues for tourism -related facilities. The hospitality industry, including hotels, was one of the industries affected the most by the COVID- 19 pandemic due to reduced travel as a result of the State's stay home order. This being the case, the City experienced significant reductions in hotel/motel tax collections in 2020. These revenues have recovered in 2022 and are now exceeding pre -pandemic levels. This tax is estimated to generate $600,000 in 2023. Hotel / Motel Tax Fund #105 The City imposes a 2% tax under RCW 67.28.180 on all charges made for the furnishing of lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks) for a continuous period of less than one month. The tax is taken as a credit against the 6.5% state sales tax, so that the total tax that a patron pays in retail sales tax and hotel/motel tax combined is equal to the retail sales tax in the jurisdiction. The revenues generated by this tax may be used solely for paying for tourism promotion and for the acquisition and/or operation of tourism -related facilities. The impacts of the COVID-19 pandemic as well as the recovery of this 20 revenue stream as described under Fund #104 above also apply to these revenues. This tax is estimated to generate $900,000 in 2023. Solid Waste Fund #106 Under the City's contract for solid waste transfer, transport and disposal services with Sunshine Recyclers, Inc., Sunshine pays an annual contract administrative fee of $125,000 to the City. Also, under the City's contract for solid waste collection services with Waste Management of Washington, Inc., Waste Management pays an administrative fee of 12.5% of gross receipts. This fee shall be used by the City for costs related to solid waste services, including costs for contract administration, solid waste planning and management, and for a portion of the City's Street preservation and maintenance programs. Of the amounts collected under the fee, no more than 1% of gross receipts may be used for contract administration. PEG Fund #107 Under the City's cable franchise, the franchise grantee remits to the City in a capital contribution in support of Public Education Government (PEG) capital requirements, an amount equal to $0.35 per subscriber per month to be paid to the City on a quarterly basis for the life of the franchise. Capital contributions collected under this agreement are allocated to PEG capital uses exclusively. PEG capital uses include, in part, the set-up of equipment in the City Council Chambers that allows Spokane Valley to broadcast Council meetings both live and through subsequent reviews via digital recordings available on the City's website. Affordable and Supportive Housing Sales Tax Fund #108 In the year 2020, the Council authorized the City to collect the affordable and supportive sales tax, which is a rebate of the State sales tax to cities and counties. The amount received by the City is up to .0146% of the taxable retail sales within the City capped at the 2019 fiscal year taxable retail sales. The department of Revenue has estimated this capped distribution to be $200,000 for the City. The City will receive these revenues for 20 years, and the revenues may only be used to support affordable housing within the City or for rental assistance as outlined in RCW 82.14.540. LTGO Debt Service Fund #204 This fund is used to account for the accumulation of resources for, and the payment of limited tax general obligation (LTGO) bonds also referred to as councilmanic or non -voted bonds. When LTGO bonds are issued, the City irrevocably pledges the full faith, credit and resources necessary to make timely payments of principal and interest, within constitutional and statutory limitations pertaining to non -voted general obligations. In 2003 the City issued $9,430,000 in limited tax general obligation (LTGO) bonds the proceeds of which were used to finance both the construction of CenterPlace and road and street improvements surrounding the facility. In 2014 the City refunded the LTGO bonds in order to take advantage of lower interest rates which resulted in a reduction in subsequent annual bond repayment (much like refinancing a home mortgage). At the completion of the bond refunding there remained $7,035,000 of LTGO bonds. Of this total: • $5,650,000 remained on the original debt used towards the construction of CenterPlace. These bonds will be paid off in annual installments over the 20-year period ending December 1, 2033. Annual debt service payments on these bonds are provided by the Spokane Public Facilities District. At January 1, 2023, the outstanding balance on this portion of the bond issue will be $3,430,000. • $1,385,000 remained on the original debt used towards the road and street improvements. These bonds will be paid off in annual installments over the 10-year period ending December 21 1, 2023. Annual debt service payments on these bonds are provided by equal distributions from the 1st and 2nd quarter percent real estate excise tax. At January 1, 2023, the outstanding balance on this portion of the bond issue will be $155,000. In 2016 the City issued $7,275,000 in LTGO bonds, the proceeds of which were used to finance the construction of a new City Hall along with $6.3 million of City cash that had been set aside for this purpose. These bonds will be paid off in annual installments over the 30-year period ending December 1, 2045. Annual debt service payments on these bonds are provided by transfers in from the General Fund. At January 1, 2023, the outstanding balance on the bond issue will be $6,225,000. REET 1 Capital Projects Fund #301 Under Washington State Law, RCW 82.46.010, the City is allowed to impose an excise tax on each sale of real property at the rate of one -quarter of one percent of the selling price. The revenue generated is used for financing capital projects as specified in the capital facilities plan under the Growth Management Act. REET 2 Capital Projects Fund #302 Under Washington State Law, RCW 82.46.010, the City is allowed to impose an additional excise tax on each sale of real property at the rate of one -quarter of one percent of the selling price. The revenue generated is used for financing public works capital projects as specified in the capital facilities plan under the Growth Management Act. Stormwater Management Fund #402 A stormwater fee is imposed upon every developed parcel within the City, which is an annual charge of $21 for each single-family unit and $21 per 3,160 square feet of impervious surface for all other properties. These charges are uniform for the same class of customers and service facilities. These fees are estimated to generate $1,951,000 in 2023. Aquifer Protection Area (APA) Fund #403 These are voter approved fees, the proceeds of which are applied to aquifer protection related capital construction projects. Fees are collected by Spokane County and remitted to the City twice each year. These fees are estimated to generate $460,000 in 2023. Fees include: • An annual fee of $15 per household for the withdrawal of water from properties within the APA. • An annual fee of $15 per household for on -site sewage disposal by properties within the APA. • For commercial properties an annual fee ranging from $15 to $960 depending upon water meter size. Interfund Transfers Many funds receive a portion of their revenues from other funds in the form of an interfund transfer. These transfers typically represent payments for either services rendered by one fund for another or a concentration of revenues for a specific project or purpose. The following interfund transfers are planned for 2023: 22 In: 001 101 204 303 309 311 314 501 502 Total Out Out: 001 101 105 106 301 302 312 315 Total In 0 0 30,000 0 0 0 1,200,000 0 1,230,000 3,530,048 0 0 0 0 0 0 0 3,530,048 401,150 0 0 0 80,600 80,600 0 0 562,350 0 0 0 0 385,967 602,720 0 108,449 1,097,136 160,000 0 0 0 0 0 4,523,900 0 4,683,900 1,011,800 0 0 1,700,000 1,037,500 1,037,500 0 0 4,786,800 0 0 0 0 3,655 135,000 544,392 0 683,047 0 58,000 0 0 0 0 0 0 58,000 600,000 0 0 0 0 0 0 0 600,000 17,231,281 Total in 5,702,998 58,000 30,000 1,700,000 1,507,722 1,855,820 6,268,292 108,449 17, 231, 281 Total out 0 #001 — General Fund is budgeted to transfer out $5,702,998 including: • $3,530,048 to Fund #101 — Street Fund as coverage of the estimated deficit in recurring activity for the 2023 Budget. • $401,150 to Fund #204 — LTGO Debt Service Fund for bond payments on the 2016 LTGO Bonds for the City Hall construction. • $160,000 to Fund #309 — Park Capital Projects Fund for park related projects. • $1,011,800 to Fund #311 — Pavement Preservation Fund for pavement preservation projects. • $600,000 to Fund #502 — Risk Management Fund for the 2023 property and liability insurance premium. #101 — Street O&M Fund is budgeted to transfer $58,000 to Fund #501 — Equipment Rental and Replacement Fund to fund the purchase of a new truck for the Traffic Signal Maintenance position added in 2023. #105 — Hotel / Motel Tax Fund is budgeted to transfer $30,000 to Fund #001 — General Fund for the purpose of financing advertising at CenterPlace. #106 — Solid Waste Fund is budgeted to transfer $1,700,000 to the Pavement Preservation Fund #311 for the purpose of funding pavement preservation projects on local access streets. #301 — REET 1 Capital Projects Fund is budgeted to transfer out $1,507,722 including: • $80,600 to Fund #204 — LTGO Debt Service Fund to pay a portion of the annual payment on the 2014 LTGO bonds. • $385,967 to Fund #303 — Street Capital Projects Fund that will be applied towards grant matches for street construction projects. • $1,037,500 to Fund #311 — Pavement Preservation Fund for pavement preservation projects. • $3,655 to Fund #314 — Railroad Grade Separation Projects Fund for the Pines Road Underpass project. #302 — REET 2 Capital Projects Fund is budgeted to transfer out $1,855,820 including: • $80,600 to Fund #204 — LTGO Debt Service Fund to pay a portion of the annual payment on the 2014 LTGO bonds. • $602,720 to Fund #303 — Street Capital Projects Fund that will be applied towards grant matches for street construction projects. 23 • $1,037,500 to Fund #311 — Pavement Preservation Fund for pavement preservation projects. • $135,000 to Fund #314 — Railroad Grade Separation Projects Fund for the Sullivan Road Interchange project. #312 — Capital Reserve Fund is budgeted to transfer out $6,268,292 including: • $1,200,000 to Fund #001 — General Fund for the replacement of police vehicles. • $4,523,900 to Fund #309 — Parks Capital Projects Fund that will be applied towards the water line at Sullivan Park, Balfour Park construction, and the preliminary design on the Spokane Valley River Loop Trail. • $544,392 to Fund #314 — Railroad Grade Separation Projects Fund that will be applied to grade separation projects at Barker and Pines Roads. #315 — Transportation Impact Fees Fund is budgeted to transfer $108,449 to the Fund #303 — Capital Projects Fund that will be applied toward street construction projects. SIGNIFICANT ASSUMPTIONS IN THE 2023 BUDGET Budget Summary for All Funds • Based upon funding levels anticipated in the 2023 budget, City staff will strive to maintain adequate levels of service. • Appropriations for all City Funds will total $111.4 million including $30 million in capital expenditures, comprised in -part of: o $2 million in Fund #001 — General Fund. o $9.2 million in Fund #303 — Street Capital Projects. o $4.8 million in Fund #309 — Park Capital Projects. o $7.8 million in Fund #311 — Pavement Preservation projects. o $3.9 million in Fund #314 — Railroad Grade Separation Projects. o $200 thousand in Fund #402 — Stormwater Management projects. o $1.4 million in Fund #403 — Aquifer Protection Area projects. o $513 thousand in Fund #501 — Equipment Rental and Replacement vehicles. • To partially offset the $30 million in capital costs, we anticipate $13.2 million in grant revenues which results in about 44% of capital expenditures being covered with State and Federal money. • Budgets will be adopted across 27 separate funds. • The full-time equivalent employee (FTE) count will increase in 2023 by 2 to 105.25 from 103.25. These increases include a Paralegal position in the City Attorney Department and a Traffic Signal Maintenance position in the Street Fund #101. • The 2023 Budget reflects the ninth consecutive year the City will set aside City monies in an amount equivalent to 6% of General Fund recurring expenditures for pavement preservation in Fund #311 — Pavement Preservation. This 6% equals $3,086,800. • Positions and salary ranges are based on the City's compensation and classification plan. • Payroll tax and benefit amounts are based on staff benefit plans. • Contract costs for public safety, park maintenance, aquatics and street maintenance are based on estimates by City staff. • The City sets money aside in Fund #501 — Equipment Rental and Replacement for the eventual replacement of its vehicles as well as a reserve to replace equipment in the kitchen at CenterPlace. 24 2023 General Fund Revenues • Total recurring 2023 revenues are estimated at $56,418,900 as compared to $55,173,500 in 2022, which is an increase of $1,245,400 or 2.26%. • The two largest sources of revenue continue to be Sales Tax and Property Tax which are collectively estimated to account for 84.86% of 2023 General Fund recurring revenues. • The 2023 general sales tax estimate (excluding criminal justice and public safety sales taxes) is currently estimated at $30.6 million which reflects an increase of $555,000 or 1.85% over the 2022 amended estimate. • The Property Tax levy does not include the potential annual increase allowed by State law. o The 2023 levy is estimated at $13,569,200. o The levy assumes we start with the 2022 levy of $13,169,141, forgo the potential annual increase allowed by State law, and finally add taxes related to new construction which we estimate to be $400,000. • Franchise fees and business registrations are primarily based on projected receipts in 2022. • State shared revenues are based upon a combination of historical collections including 2022 collections through July, and per capita distribution figures reported by the Municipal Research and Services Center. • Fines and forfeitures are estimated by Spokane Valley and based on historical collections. • Building permit and land use fees are estimated by Spokane Valley and based on historic collections. 2023 General Fund Expenditures • Total 2023 recurring expenditures are budgeted at $53,030,555 as compared to $50,058,688 in 2022. This is an increase of $2,971,867 or 5.94%. • The City commitment of 6% of recurring General Fund expenditures to pavement preservation equals $3,086,800 and is computed by multiplying total recurring expenditures prior to adding the pavement preservation element ($3,086,800 / $52,018,755 = 6%). The $3,086,800 that is transferred to Pavement Preservation Fund #311 is comprised of the following: o $1,011,800 from General Fund #001 o $1,037,500 from REET 1 Capital Projects Fund #301 o $1,037,500 from REET 2 Capital Projects Fund #302 • 2023 Nonrecurring expenditures total $5,784,633 and include: o $151,000 for Information Technology expenditures including: ■ $15,000 to replace outdated copiers ■ $50,000 for server upgrades ■ $60,000 for network core hardware replacement ■ $26,000 for software upgrades o $8,500 for furniture for the new Paralegal position o $1,389,085 for various Public Safety items including: ■ $15,000 for access and fencing improvements to the White Elephant property ■ $4,000 to install gutters at the Precinct ■ $20,000 to install security cameras in the back lot at the Precinct ■ $1,350,085 for the replacement of police vehicles o $30,000 for a consultant contract for an event planner for the City's 20th anniversary ($50,000 spread over 2022 and 2023) o $26,000 to replace flooring at CenterPlace o $150,000 for improvements to the lobby and greenhouse at CenterPlace o $500,000 for Financial Software capital costs (carryover of costs from 2022) o $3,530,048 transfer out to the Street O&M Fund #101 to cover the deficit in recurring expenditures exceeding recurring revenues in that fund 25 General Fund Revenues Over (Under) Expenditures and Fund Balance • 2023 recurring revenues are anticipated to exceed recurring expenditures by $3,388,345. • Total 2023 expenditures are anticipated to exceed total revenues by $1,196,288. • The total unrestricted General Fund ending fund balance is anticipated to be $36,363,407 at the end of 2023 which is 68.57% of total recurring expenditures of $53,030,555. Our goal is to maintain an ending fund balance of at least 50.0%. Highlights of Other Funds Revenues • Motor vehicle fuel tax (MVFT) revenue that is collected by the State and remitted to the City is estimated to be $2,071,300 according to per capita estimates provided by the Municipal Research and Services Center. Of this amount, $2,062,600 will be credited to the Street O&M Fund #101 and 0.42% or $8,700 to the Paths and Trails Fund #103. • Telephone taxes that are remitted to the City and support Street Fund operations and maintenance are anticipated at $857,000. • Real estate excise tax (REET) revenue is computed by the City and is primarily used to match grant funded street projects as well as pay a portion of the annual payment on the 2014 general obligation bonds. In 2023 we estimate these revenues to be $1,500,000 per each '/4% for a total of $3,000,000. • Hotel/Motel tax revenues are computed by the City and are dedicated to the promotion of visitors and tourism. In 2023 we estimate the tax will generate $1,500,000, which includes $900,000 in Fund #105 Hotel / Motel Tax Fund from the 2% tax and $600,000 in Fund #104 Hotel / Motel Tax — Tourism Facilities Fund from the 1.3% tax. • The City began receiving the affordable and supportive housing sales tax in 2020 and will receive these revenues as rebate of the State's sales taxes for 20 years. The amount received by the City is capped at 0.0146% of the taxable retail sales within the City for fiscal year 2019, and the revenues may only be used to support affordable housing or rental assistance within the City as outlined in RCW 82.14.540. These revenues are estimated at $200,000 in 2023 in the Affordable & Supportive Housing Sales Tax Fund #108. • The Stormwater Management Fee is based on an equivalent residential unit (ERU) that is equal to 3,160 square feet of impervious surface that is billed at a rate of $21 per single family residence and $21 per ERU for commercial properties (an ERU for a commercial property is computed as total square feet of impervious surface divided by 3,160). In 2023 we estimate this fee will generate $1,951,000. • The Aquifer Protection Area Fund is expected to generate $460,000 in fees that are collected on the City's behalf by Spokane County and remitted in two installments during the year. • Grant revenues that will be applied to a variety of construction projects are estimated at $13,219,062 in 2023. By fund we anticipate grant revenues as follows: o Fund #001 — General Fund - $120,000 o Fund #303 — Street Capital Projects - $7,988,376 o Fund #309 — Parks Capital Projects - $126,100 o Fund #311 — Pavement Preservation - $1,760,000 o Fund #314 — Railroad Grade Separation Projects Fund - $2,827,086 o Fund #403 — Aquifer Protection Area Fund - $397,500 Expenditures • Fund #101 — Street Fund appropriations include: o $6,694,348 for maintenance of City streets, including $1,081,915 in snow operations and $1,000,000 in intergovernmental payments for services. 26 • Fund #105 — Hotel/Motel Tax Fund appropriations include: o a $871,000 for tourism promotion activities. • Fund #106 — Solid Waste Fund appropriations include: o a $1,700,000 transfer out to the Pavement Preservation Fund #311 for street preservation activities. • Fund #301 — REET 1 Capital Projects Fund includes a $1,507,722 appropriation to cover: o a $80,600 transfer to LTGO Bond Debt Service Fund #204 to pay one-half of the City's annual repayment of the 2014 LTGO Bonds. o a $385,967 transfer to Street Capital Projects Fund #303 to partially offset the cost of street construction / reconstruction projects. o a $1,037,500 transfer to Pavement Preservation Fund #311 for pavement preservation projects. o a $3,322 transfer to the Railroad Grade Separation Project Fund #314 for the Pines Road Underpass project. • Fund #302 — REET 2 Capital Projects Fund includes a $1,855,820 appropriation to cover: o a $80,600 transfer to LTGO Bond Debt Service Fund #204 to pay one-half of the City's annual repayment of the 2014 LTGO Bonds. o a $602,720 transfer to Street Capital Projects Fund #303 to partially offset the cost of street construction / reconstruction projects. o a $1,037,500 transfer to Pavement Preservation Fund #311 for pavement preservation projects o a $135,000 transfer to the Railroad Grade Separation Project Fund #314 for the Sullivan Road Interchange project. • Fund #303 — Street Capital Projects Fund includes an appropriation of $9,157,127 for a variety of street construction projects. • Fund #309 — Parks Capital Projects includes a $4,810,000 appropriation to cover a variety of City Park improvements that will be financed through a combination of a $160,000 transfer from the General Fund #001, a $4,523,900 transfer in from the Capital Reserve Fund #312, and $126,100 in grant proceeds. • Fund #311 — Pavement Preservation includes $7,855,121 of pavement preservation projects that will be financed through transfers from other City funds as outlined above under the heading of General Fund Recurring Expenditures. • Fund #312 — Capital Reserve includes $1,200,000 in transfers to Fund #001 — General Fund for the replacement of police vehicles, $4,523,900 in transfers to Fund #309 — Parks Capital Projects that will be applied toward Balfour Park construction, the water line at Sullivan Park, and design of the Spokane Valley River Loop Trail as well as $544,392 in transfers to Fund #314 — Grade Separation Projects for Barker and Pines Roads. • Fund #314 — Railroad Grade Separation Projects includes appropriations in the amount of $3,950,000 towards the Barker Road Grade Separation project, the Pines Road Grade Separation project, and the Sullivan Road Interchange project. 27 • Fund #402 — Stormwater Fund includes $350,000 for nonrecurring expenditures including in part: o $200,000 for various capital projects o $100,000 for the studies related to the City's Stormwater permit and the watershed o $50,000 for an update to the Stormwater Comprehensive Plan • Fund #403 — Aquifer Protection Area Fund includes a $1,421,100 appropriation to various capital projects. 28 CITY OF SPOKANE VALLEY, WA 2023 Budget Summary Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund 001 Street Fund 101 Paths & Trails Fund 103 Hotel/Motel Tax - Tourism Facilities Fund 104 Hotel/Motel Tax Fund 105 Solid Waste 106 PEG Fund 107 Affordable & Supportive Housing Sales Tax Func 108 CenterPlace Operating Reserve Fund 120 Service Level Stabilization Fund 121 Winter Weather Reserve Fund 122 LTGO Bond Debt Service Fund 204 REET 1 Capital Projects Fund 301 REET 2 Capital Projects Fund 302 Street Capital Projects 303 Park Capital Projects Fund 309 Civic Facilities Capital Projects Fund 310 Pavement Preservation Fund 311 Capital Reserve Fund 312 Railroad Grade Separation Projects Fund 314 Transportation Impact Fees Fund 315 Economic Development Capital Projects Fund 316 37,559,695 990,801 37,658 5,347,694 165,000 879,600 171,895 560,327 300,000 5,500,000 525,492 0 4,649,572 5,177,713 1,192,615 98,255 281,356 5,517,363 15,891,365 360,377 453,056 0 57,618,900 6,694,348 8,800 605,000 901,000 1,929,000 71,000 200,000 0 0 1,100 1,089,550 1,504,000 1,506,000 9,157,127 4,810,000 1,000 6,546,800 20,000 3,697,644 200,000 0 95,178,595 7,685,149 46,458 5,952,694 1,066,000 2,808,600 242,895 760,327 300,000 5,500,000 526,592 1,089,550 6,153,572 6,683,713 10,349,742 4,908,255 282,356 12,064,163 15,911,365 4,058,021 653,056 0 58,815,188 6,842,348 0 0 901,000 1,929,000 73,000 0 0 0 500,000 1,089,550 1,507,722 1,855,820 9,157,127 4,810,000 0 7,855,121 6,268,292 3,950,000 108,449 0 36,363,407 842,801 46,458 5,952,694 165,000 879,600 169,895 760,327 300,000 5,500,000 26,592 0 4,645,850 4,827,893 1,192,615 98,255 282,356 4,209,042 9,643,073 108,021 544,607 0 85,659,834 96,561,269 182,221,103 105,662,617 76,558,486 Estimated Estimated Beginning Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Stormwater Management Fund Aquifer Protection Area Fund Equipment Rental & Replacement Fund Risk Management Fund Passthrough Fees & Taxes Total of all Funds 402 1,619,793 1,953,000 3,572,793 2,510,684 1,062,109 403 1,992,014 859,400 2,851,414 1,476,100 1,375,314 501 1,347,472 421,600 1,769,072 523,000 1,246,072 502 392,820 600,000 992,820 600,000 392,820 632 0 591,000 591,000 591,000 0 5,352,099 91,011,933 4,425,000 100,986,269 9,777,099 191, 998, 202 5,700,784 111, 363, 401 4,076,315 80,634,801 29 CITY OF SPOKANE VALLEY, WA 2023 Budget #001 - GENERAL FUND RECURRING ACTIVITY Revenues Property Tax Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice Gambling Tax and Leasehold Excise Tax Franchise Fees/Business Registration State Shared Revenues Fines and Forfeitures/Public Safety Community and Public Works Recreation Program Revenues Grant Proceeds Miscellaneous Department Revenue Miscellaneous & Investment Interest Transfers in - #105 (h/m tax-CP advertising) 2022 As As Adopted Amendment Amended 2023 Budget 11/8/2022 Difference Between 2022 and 2023 $ I 13,199,900 0 13,199,900 13,569,200 369,300 2.80% 27,720,000 2,280,000 30,000,000 30,555,000 555,000 1.85% 1,276,000 124,000 1,400,000 1,357,000 (43,000) (3.07%) 2,244,000 156,000 2,400,000 2,398,000 (2,000) (0.08%) 365,000 0 365,000 383,000 18,000 4.93% 1,215,000 0 1,215,000 1,215,000 0 0.00% 1,995,500 0 1,995,500 2,341,000 345,500 17.31% 529,200 0 529,200 518,600 (10,600) (2.00%) 2,636,200 363,800 3,000,000 3,145,900 145,900 4.86% 652,400 (23,000) 629,400 625,500 (3,900) (0.62%) 260,000 (160,000) 100,000 120,000 20,000 20.00% 21,000 0 21,000 2,500 (18,500) (88.10%) 288,500 0 288,500 158,200 (130,300) (45.16%) 30,000 0 30,000 30,000 0 0.00% Total Recurring Revenues 52,432,700 2,740,800 55,173,500 56,418,900 1,245,400 2.26% Expenditures City Council 645,170 36,342 681,512 707,558 26,046 3.82% City Manager 1,466,305 (545,179) 921,126 965,890 44,764 4.86% City Attorney 747,890 63,099 810,989 903,110 92,121 11.36% Public Safety 29,804,434 810,000 30,614,434 32,771,515 2,157,081 7.05% Deputy City Manager 295,477 248,945 544,422 590,817 46,395 8.52% Finance 1,571,443 (323,463) 1,247,980 1,313,840 65,860 5.28% Human Resources 330,321 5,044 335,365 354,278 18,913 5.64% Information Technology 0 403,123 403,123 425,208 22,085 5.48% Facilities 400,020 70,000 470,020 469,652 (368) (0.08%) Community & Public Works - Administration 0 302,228 302,228 367,126 64,898 21.47% Community & Public Works - Engineering 2,440,282 (96,096) 2,344,186 2,305,213 (38,973) (1.66%) Community & Public Works - Building 2,631,423 (444,661) 2,186,762 2,075,542 (111,220) (5.09%) Community & Public Works - Planning 0 839,730 839,730 868,894 29,164 3.47% Economic Development 1,188,268 273,594 1,461,862 1,546,494 84,632 5.79% Parks&Rec - Administration 351,018 0 351,018 376,124 25,106 7.15% Parks & Rec - Maintenance 950,455 0 950,455 972,455 22,000 2.31% Parks & Rec - Recreation 330,687 0 330,687 348,356 17,669 5.34% Parks & Rec - Aquatics 538,700 0 538,700 565,700 27,000 5.01% Parks & Rec - Senior Center 36,801 0 36,801 38,112 1,311 3.56% Parks & Rec - CenterPlace 970,375 0 970,375 996,503 26,128 2.69% General Government 1,703,713 0 1,703,713 1,895,218 191,505 11.24% Transfers out - #204 (2016 LTGO debt service) 401,400 0 401,400 401,150 (250) (0.06%) Transfers out - #309 (park capital projects) 160,000 0 160,000 160,000 0 0.00% Transfers out- #311 (pavement preservation) 1,001,800 0 1,001,800 1,011,800 10,000 1.00% Transfers out - #502 (insurance premium) 450,000 0 450,000 600,000 150,000 33.33% Total Recurring Expenditures 48,415,982 1,642,706 50,058,688 53,030,555 2,971,867 5.94% Recurring Revenues Over (Under) Recurring Expenditures 4,016,718 1,098,094 5,114,812 3,388,345 30 CITY OF SPOKANE VALLEY, WA 2023 Budget #001 - GENERAL FUND - continued NONRECURRING ACTIVITY 2022 As As Adopted Amendment Amended 2023 Budget 11/8/2022 Difference Between 2022 and 2023 $ I Revenues Grant Proceeds 0 11,000,000 11,000,000 0 (11,000,000) (100.00%) Transfers in - #312 (police vehicle replacements) 1,400,000 (1,200,000) 200,000 1,200,000 1,000,000 500.00% Transfers in - #312 (City Hall repair costs) 0 700,000 700,000 0 (700,000) (100.00%) Transfers in - #312 (sculpture installation) 0 64,000 64,000 0 (64,000) (100.00%) Total Nonrecurring Revenues 1,400,000 10,564,000 11,964,000 1,200,000 (10,764,000) (89.97%) Expenditures General Government - IT capital replacements 136,000 0 136,000 151,000 15,000 11.03% City Manager (office furniture for Project Manager) 5,000 0 5,000 0 (5,000) (100.00%) City Attorney (office furniture for new Paralegal) 0 0 0 8,500 8,500 0.00% Public Safety (2 radar trailer) 24,000 0 24,000 0 (24,000) (100.00%) Public Safety (vehicle for homeless services officer) 55,000 0 55,000 0 (55,000) (100.00%) Public Safety (replace carpet at Precinct) 25,000 0 25,000 0 (25,000) (100.00%) Public Safety (repaint Precinct exterior) 50,000 0 50,000 0 (50,000) (100.00%) Public Safety (tree & debris removal from back lot) 8,000 0 8,000 0 (8,000) (100.00%) Public Safety (police vehicle replacements) 1,400,000 (1,200,000) 200,000 1,350,085 1,150,085 575.04% Public Safety (Access/fencing White Elephant) 0 0 0 15,000 15,000 0.00% Public Safety (Install Precinct gutters) 0 0 0 4,000 4,000 0.00% Public Safety (Install security cameras at Precinct) 0 0 0 20,000 20,000 0.00% Facilities (3rd floor office & furniture) 0 77,640 77,640 0 (77,640) (100.00%) Econ Dev (20th Anniversary event planner) 0 20,000 20,000 30,000 10,000 50.00% Parks & Rec (repaint portico at CenterPlace) 12,000 0 12,000 0 (12,000) (100.00%) Parks & Rec (replace carpet at CenterPlace) 26,700 0 26,700 0 (26,700) (100.00%) Parks & Rec (repair plumbing systems at pools) 30,000 0 30,000 0 (30,000) (100.00%) Parks & Rec (replace CenterPlace flooring) 0 0 0 26,000 26,000 0.00% Parks & Rec (CenterPlace lobby improvements) 0 0 0 150,000 150,000 0.00% Parks & Rec (sculpture installation) 0 79,000 79,000 0 (79,000) (100.00%) Financial Software Capital Costs 1,000,000 (500,000) 500,000 500,000 0 0.00% City Hall Repairs 0 700,000 700,000 0 (700,000) (100.00%) CLFR Project Expenditures 0 7,000,000 7,000,000 0 (7,000,000) (100.00%) Transfers out-#101 (Street Fund operations) 2,820,419 264,500 3,084,919 3,530,048 445,129 14.43% Transfers out - #122 (replenish reserve) 0 89,805 89,805 0 (89,805) (100.00%) Transfers out - #312 ('20 fund bal >50%) 0 3,593,000 3,593,000 0 (3,593,000) (100.00%) Transfers out - #501 (vehicle for Code Enf. Supervisor 40,000 0 40,000 0 (40,000) (100.00%) Total Nonrecurring Expenditures 5,632,119 10,123,945 15,756,064 5,784,633 (9,971,431) (63.29%) Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance Fund balance as a percent of recurring expenditures General Fund Summary Total revenues Total expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance (4,232,119) 440,055 (3,792,064) (4,584,633) (215,401) 1,538,149 1,322,748 (1,196,288) 36,236,947 36,236,947 37,559,695 36,021,546 37,559,695 36,363,407 74.40% 75.03% 68.57% 53, 832, 700 54, 048,101 13,304,800 11,766,651 67,137,500 65, 814, 752 (215,401) 36, 236, 947 1,538,149 1,322,748 36, 236, 947 57,618,900 58, 815,188 (1,196, 288) 37, 559, 695 36,021,546 37,559,695 36,363,407 31 CITY OF SPOKANE VALLEY, WA 2023 Budget SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Revenues Utility Tax Motor Vehicle Fuel (Gas) Tax Multimodal Transportation Revenue Right -of -Way Maintenance Fee Investment Interest Miscellaneous Transfers in - #106 2022 As As Adopted Amendment Amended 932,000 1,896,000 130,200 85,000 500 10,000 0 0 0 0 0 0 150,000 271,000 932,000 1,896,000 130,200 85,000 500 160,000 271,000 2023 Budget 857,000 2,062,600 139,200 95,000 500 10,000 0 11/8/2022 Difference Between 2022 and 2023 $ I (75,000) 166,600 9,000 10,000 0 (150,000) (271,000) (8.05%) 8.79% 6.91% 11.76% 0.00% (93.75%) (100.00%) Total Recurring Revenues 3,053,700 421,000 3,474,700 3,164,300 (310,400) (8.93%) Expenditures Wages / Benefits / Payroll Taxes 1,128,523 0 1,128,523 1,314,394 185,871 16.47% Supplies 176,700 0 176,700 191,500 14,800 8.38% Services & Charges 2,698,644 471,000 3,169,644 2,803,789 (365,855) (11.54%) Snow Operations 890,502 0 890,502 1,081,915 191,413 21.49% Intergovernmental Payments 909,000 0 909,000 1,000,000 91,000 10.01% Vehicle rentals - #501 (non -plow vehicle rental) 10,250 0 10,250 27,750 17,500 170.73% Vehicle rentals - #501 (plow replace.) 60,500 214,500 275,000 275,000 0 0.00% Total Recurring Expenditures 5,874,119 685,500 6,559,619 6,694,348 134,729 2.05% Recurring Revenues Over (Under) Recurring Expenditures (2,820,419) (264,500) (3,084,919) (3,530,048) NONRECURRING ACTIVITY Revenues Transfers in - #001 2,820,419 264,500 3,084,919 3,530,048 445,129 14.43% Total Nonrecurring Revenues 2,820,419 264,500 3,084,919 3,530,048 445,129 14.43% Expenditures Streetlight Replacement Program 35,500 0 35,500 40,000 4,500 12.68% Generator for Maintenance Shop (12 cost to #402) 50,000 0 50,000 0 (50,000) (100.00%) Bridge Replacement Program 0 0 0 10,000 Transfers out - #501 80,000 0 80,000 0 (80,000) (100.00%) Signal Maintenance Equipment 0 0 0 40,000 40,000 0.00% Transfers out - #501 (truck for Signal Technician) 0 0 0 58,000 58,000 0.00% Total Nonrecurring Expenditures 165,500 0 165,500 148,000 (17,500) (10.57%) Nonrecurring Revenues Over (Under) Nonrecurring Expenditures 2,654,919 264,500 2,919,419 3,382,048 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (165,500) 0 (165,500) (148,000) Beginning fund balance 1,156,301 1,156,301 990,801 Ending fund balance 990,801 990,801 842,801 Street Fund Summary Total revenues 5,874,119 685,500 6,559,619 6,694,348 Total expenditures 6,039,619 685,500 6,725,119 6,842,348 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (165,500) 0 (165,500) (148,000) Beginning unrestricted fund balance 1,156,301 1,156,301 990,801 Ending unrestricted fund balance 990,801 990,801 842,801 32 CITY OF SPOKANE VALLEY, WA 2023 Budget SPECIAL REVENUE FUNDS - continued #103 - PATHS & TRAILS FUND Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest Total revenues Expenditures Transfers out - #309 2022 As As Adopted Amendment Amended 2023 Budget 8,000 0 8,000 8.700 100 0 100 100 11/8/2022 Difference Between 2022 and 2023 $ I 700 8.75% 0 0.00% 8,100 0 8,100 8,800 700 8.64% 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over (under) expenditures 8,100 8,100 8,800 Beginning fund balance 29,558 29,558 37,658 Ending fund balance 37,658 37,658 46,458 #104 - HOTEL / MOTEL TAX - TOURISM FACILITIES FUND Revenues Hotel/Motel Tax 400,000 0 400,000 600,000 200,000 50.00% Investment Interest 2,500 0 2,500 5,000 2,500 100.00% Transfers in - #105 0 273,000 273,000 0 (273,000) (100.00%) Total revenues 402,500 273,000 675,500 605,000 (70,500) (10.44%) Expenditures Capital Outlay 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over (under) expenditures 402,500 675,500 605,000 Beginning fund balance 4,672,194 4,672,194 5,347,694 Ending fund balance 5,074,694 5,347,694 5,952,694 #105 - HOTEL / MOTEL TAX FUND Revenues Hotel/Motel Tax Investment Interest 600,000 0 600,000 900,000 300,000 50.00% 1,000 0 1,000 1,000 0 0.00% Total revenues 601,000 0 601,000 901,000 300,000 49.92% Expenditures Transfers out - #001 30,000 0 30,000 30,000 0 0.00% Transfers out - #104 0 273,000 273,000 0 (273,000) (100.00%) Tourism Promotion 571,000 (273,000) 298,000 871,000 573,000 192.28% Total expenditures 601,000 0 601,000 901,000 300,000 49.92% Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 165,000 165,000 0 0 165,000 165,000 165,000 165,000 33 CITY OF SPOKANE VALLEY, WA 2023 Budget SPECIAL REVENUE FUNDS - continued #106 - SOLID WASTE FUND Revenues Solid Waste Administrative Fee Solid Waste Road Wear Fee Investment Interest Total revenues 2022 As As Adopted Amendment Amended 2023 Budget 11/8/2022 Difference Between 2022 and 2023 $ I 225,000 0 225,000 225,000 0 0.00% 1,600,000 0 1,600,000 1,700,000 100,000 6.25% 7,000 0 7,000 4,000 (3,000) (42.86%) 1,832,000 0 1,832,000 1,929,000 97,000 5.29% Expenditures Education & Contract Administration 232,000 0 232,000 229,000 (3,000) (1.29%) Transfers out-#101 0 271,000 271,000 0 (271,000) (100.00%) Transfers out-#311 1,600,000 (10,481) 1,589,519 1,700,000 110,481 6.95% Total expenditures 1,832,000 260,519 2,092,519 1,929,000 (163,519) (7.81%) Revenues over (under) expenditures 0 (260,519) 0 Beginning fund balance 1,140,119 1,140,119 879,600 Ending fund balance 1,140,119 879,600 879,600 #107 - PEG FUND Revenues Comcast PEG Contribution 79,000 0 79,000 71,000 (8,000) (10.13%) Total revenues 79,000 0 79,000 71,000 (8,000) (10.13%) Expenditures PEG Reimbursement - CMTV 39,500 0 39,500 39,500 0 0.00% Capital Outlay 33,500 0 33,500 33,500 0 0.00% Total expenditures 73,000 0 73,000 73,000 0 0.00% Revenues over (under) expenditures 6,000 6,000 (2,000) Beginning fund balance 165,895 165,895 171,895 Ending fund balance 171,895 171,895 169,895 #108 - AFFORDABLE & SUPPORTIVE HOUSING SALES TAX Revenues Affordable & Supportive Housing Sales Tax 193,000 0 193,000 200,000 7,000 3.63% Miscellaneous 0 0 0 0 0 0.00% Total revenues 193,000 0 193,000 200,000 7,000 3.63% Expenditures Operations 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over (under) expenditures 193,000 193,000 200,000 Beginning fund balance 367,327 367,327 560,327 Ending fund balance 560,327 560,327 760,327 34 CITY OF SPOKANE VALLEY, WA 2023 Budget SPECIAL REVENUE FUNDS - continued 2022 As As Adopted Amendment Amended #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest Miscellaneous Total revenues Expenditures Operations Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 0 0 0 0 0 2023 Budget 0 0 11/8/2022 Difference Between 2022 and 2023 $ I % 0 0.00% 0 0.00% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 0 300,000 300,000 0 0 300,000 300,000 300,000 300,000 #121 - SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest 0 0 0 0 0 0.00% Miscellaneous 0 0 0 0 0 0.00% Total revenues 0 0 0 0 0 0.00% Expenditures Operations 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 5,500,000 5,500,000 0 0 5,500,000 5,500,000 5,500,000 5,500,000 #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest 800 0 800 1,100 300 37.50% Transfers in - #001 0 89,805 89,805 0 (89,805) (100.00%) Subtotal revenues Expenditures Street maintenance expenditures Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 800 89,805 90,605 1,100 (89,505) (98.79%) 500,000 0 500,000 500,000 0 0.00% 500,000 0 500,000 500,000 0 0.00% (499,200) 434,887 (64,313) (409,395) (498,900) 434,887 525,492 25,492 26,592 35 CITY OF SPOKANE VALLEY, WA 2023 Budget DEBT SERVICE FUNDS #204 - LTGO BOND DEBT SERVICE FUND Revenues Spokane Public Facilities District Transfers in - #001 Transfers in - #301 Transfers in - #302 Total revenues 2022 As As Adopted Amendment Amended 2023 Budget 11/8/2022 Difference Between 2022 and 2023 $ I % 501,200 0 501,200 527,200 26,000 5.19% 401,400 0 401,400 401,150 (250) (0.06%) 81,100 0 81,100 80,600 (500) (0.62%) 81,100 0 81,100 80,600 (500) (0.62%) 1,064,800 0 1,064,800 1,089,550 24,750 2.32% Expenditures Debt Service Payments - CenterPlace 501,200 0 501,200 527,200 26,000 5.19% Debt Service Payments - Roads 162,200 0 162,200 161,200 (1,000) (0.62%) 2016 LTGO Bond Principal & Interest 401,400 0 401,400 401,150 (250) (0.06%) Total expenditures 1,064,800 0 1,064,800 1,089,550 24,750 2.32% Revenues over (under) expenditures 0 0 0 Beginning fund balance 0 0 0 Ending fund balance 0 0 0 36 CITY OF SPOKANE VALLEY, WA 2023 Budget CAPITAL PROJECTS FUNDS #301 - REET 1 CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues 2022 As As Adopted Amendment Amended 2023 Budget 11/8/2022 Difference Between 2022 and 2023 $ I % 1,500,000 500,000 2,000,000 1,500,000 (500,000) (25.00%) 2,000 0 2,000 4,000 2,000 100.00% 1,502,000 500,000 2,002,000 1,504,000 (498,000) (24.88%) Expenditures Transfers out-#204 81,100 0 81,100 80,600 (500) (0.62%) Transfers out-#303 361,780 (49,926) 311,854 385,967 74,113 23.77% Transfers out - #311 (pavement preservation) 914,900 0 914,900 1,037,500 122,600 13.40% Transfers out - #314 0 3,322 3,322 3,655 333 10.02% Total expenditures 1,357,780 (46,604) 1,311,176 1,507,722 196,546 14.99% Revenues over (under) expenditures Beginning fund balance Ending fund balance #302 - REET 2 CAPITAL PROJECTS FUND Revenues REET 2 - Taxes Investment Interest Total revenues 144,220 3,958,748 4,102,968 690,824 (3,722) 3,958,748 4,649,572 4,649,572 4,645,850 1,500,000 500,000 2,000,000 1,500,000 (500,000) (25.00%) 5,000 0 5,000 6,000 1,000 20.00% 1,505,000 500,000 2,005,000 1,506,000 (499,000) (24.89%) Expenditures Transfers out-#204 81,100 0 81,100 80,600 (500) (0.62%) Transfers out-#303 1,113,649 (248,323) 865,326 602,720 (262,606) (30.35%) Transfers out - #309 0 196,817 196,817 0 (196,817) (100.00%) Transfers out - #311 (pavement preservation) 914,900 0 914,900 1,037,500 122,600 13.40% Transfers out - #314 0 0 0 135,000 135,000 0.00% Total expenditures 2,109,649 (51,506) 2,058,143 1,855,820 (202,323) (9.83%) Revenues over (under) expenditures (604,649) (53,143) (349,820) Beginning fund balance 5,230,856 5,230,856 5,177,713 Ending fund balance 4,626,207 5,177,713 4,827,893 37 CITY OF SPOKANE VALLEY, WA 2023 Budget CAPITAL PROJECTS FUNDS - continued #303 - STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds Developer Transfers in - #301 Transfers in - #302 Transfers in - #312 Transfers in - #315 Total revenues 2022 As As Adopted Amendment Amended 2023 Budget 11/8/2022 Difference Between 2022 and 2023 $ I 6,956,322 (672,418) 6,283,904 7,988,376 1,704,472 27.12% 1,164,399 148,411 1,312,810 71,615 (1,241,195) (94.54%) 361,780 (49,926) 311,854 385,967 74,113 23.77% 1,113,649 (248,323) 865,326 602,720 (262,606) (30.35%) 225,000 0 225,000 0 (225,000) (100.00%) 150,000 (108,449) 41,551 108,449 66,898 161.00% 9,971,150 (930,705) 9,040,445 9,157,127 116,682 1.29% Expenditures 205 Sprague/Barker Intersections Improvement 1,871,500 0 1,871,500 19,766 (1,851,734) (98.94%) 249 Sullivan/Wellesley Intersection 1,903,176 0 1,903,176 0 (1,903,176) (100.00%) 293 2018 CSS Citywide Reflective Signal BP 8,250 0 8,250 0 (8,250) (100.00%) 294 Citywide Reflective Signal Post Panels 3,575 0 3,575 0 (3,575) (100.00%) 299 Argonne Rd Concrete Pvmt Indiana to Mont 130,017 0 130,017 0 (130,017) (100.00%) 300 Pines and Mission Intersection Improvement 1,746,643 (1,171,105) 575,538 1,294,831 719,293 124.98% 313 Barker Rd/Union Pacific Crossing 1,444,000 (1,044,000) 400,000 1,044,000 644,000 161.00% 318 Wilbur Sidewalk - Boone to Mission 572,909 0 572,909 0 (572,909) (100.00%) 320 Sullivan Preservation - Sprague to 8th 412,000 0 412,000 2,070,462 1,658,462 402.54% 321 Argonne Corridor Impry - North of Knox 0 0 0 10,000 10,000 0.00% 326 2020 Citywide Reetroreflective Post Plates 142,880 0 142,880 89,502 (53,378) (37.36%) 327 Sprague Stormwater & Crossing Project 0 100,000 100,000 1,557,410 1,457,410 1457.41% 329 Barker Road Imp- City Limits to Appleway 250,000 0 250,000 750,000 500,000 200.00% 332 NE Industrial Area - Sewer Extension 0 0 0 25,000 25,000 0.00% 335 Mission Ave over Evergreen Deck Repair 261,200 0 261,200 0 (261,200) (100.00%) 340 8th Ave Sidewalk - Coleman to Park 0 434,400 434,400 401,011 (33,389) (7.69%) 342 School zone beacons 225,000 0 225,000 0 (225,000) (100.00%) 343 Buckeye Ave Sewer Extenstion 0 750,000 750,000 0 (750,000) (100.00%) 344 Park Rd Sidewalk- Broadway to Cataldo 0 0 0 338,862 338,862 0.00% 345 Park Rd Sidewalk- Nora to Baldwin 0 0 0 311,600 311,600 0.00% 346 Bowdish Sidewalk 12th to 22nd 0 0 0 244,683 244,683 0.00% Contingency 1,000,000 0 1,000,000 1,000,000 0 0.00% Total expenditures 9,971,150 (930,705) 9,040,445 9,157,127 116,682 1.29% Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 0 1,192,615 1,192,615 1,192,615 0 1,192,615 1,192,615 1,192,615 Note: Work performed for pavement preservation projects out of the Street Capital Projects Fund is for items such as sidewalk upgrades that were bid with the pavement preservation work. #309 - PARK CAPITAL PROJECTS FUND Revenues Grant Proceeds 126,100 (126,100) 0 126,100 126,100 0.00% Transfers in - #001 160,000 0 160,000 160,000 0 0.00% Transfers in - #302 0 196,817 196,817 0 (196,817) (100.00%) Transfers in - #312 4,522,420 (4,066,231) 456,189 4,523,900 4,067,711 891.67% Total revenues 4,808,520 (3,995,514) 813,006 4,810,000 3,996,994 491.63% Expenditures 314 Balfour Park frontage improvements 0 168,006 168,006 0 (168,006) (100.00%) 316 Balfour Park improvements Phase 1 3,507,520 (3,337,520) 170,000 3,400,000 3,230,000 1900.00% 328 Sullivan Park water line 441,000 (376,000) 65,000 500,000 435,000 669.23% 338 Spokane Valley River Loop Trail 700,000 (450,000) 250,000 750,000 500,000 200.00% Replace pond liner at Mirabeau 80,000 0 80,000 0 (80,000) (100.00%) Parking & Trail Design (Summerfield, Ponderosa, Flo) 0 0 0 136,900 136,900 0.00% West Lawn Shade Canopy for Stage 0 0 0 23,100 23,100 0.00% Total expenditures 4,728,520 (3,995,514) 733,006 4,810,000 4,076,994 556.20% Revenues over (under) expenditures Beginning fund balance Ending fund balance 80,000 18,255 98,255 80,000 0 18,255 98,255 98,255 98,255 38 CITY OF SPOKANE VALLEY, WA 2023 Budget CAPITAL PROJECTS FUNDS - continued #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest Total revenues Expenditures Payment to Library District Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 2022 As As Adopted Amendment Amended 2023 Budget 1,300 0 1,300 1,000 11/8/2022 Difference Between 2022 and 2023 $ I (300) (23.08%) 1,300 0 1,300 1,000 (300) (23.08%) 0 560,000 560,000 0 (560,000) (100.00%) 0 560,000 560,000 0 (560,000) (100.00%) 1,300 840,056 841,356 (558,700) 1,000 840,056 281,356 281,356 282,356 Note: The fund balance in #310 includes $839,281.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2022 then the City may repurchase this land at the original sale price of $839,285.10. Of this amount, $560,000 is anticipated to be paid out to the Library District for improvements during 2022. #311 - PAVEMENT PRESERVATION Revenues Transfers in - #001 1,001,800 0 1,001,800 1,011,800 10,000 1.00% Transfers in-#106 1,600,000 (10,481) 1,589,519 1,700,000 110,481 6.95% Transfers in - #301 914,900 0 914,900 1,037,500 122,600 13.40% Transfers in - #302 914,900 0 914,900 1,037,500 122,600 13.40% Grant Proceeds 1,029,000 0 1,029,000 1,760,000 731,000 71.04% Total revenues 5,460,600 (10,481) 5,450,119 6,546,800 1,096,681 20.12% Expenditures Pavement preservation 7,202,000 (1,775,156) 5,426,844 7,805,121 2,378,277 43.82% Pre -project GeoTech 50,000 0 50,000 50,000 0 0.00% Total expenditures 7,252,000 (1,775,156) 5,476,844 7,855,121 2,378,277 43.42% Revenues over (under) expenditures (1,791,400) (26,725) (1,308,321) Beginning fund balance 5,544,088 5,544,088 5,517,363 Ending fund balance 3,752,688 5,517,363 4,209,042 #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 ('19 fund bal >50%) 0 3,593,000 3,593,000 0 (3,593,000) (100.00%) Grant Proceeds 0 1,000,000 1,000,000 0 (1,000,000) (100.00%) Investment Interest 10,000 0 10,000 20,000 10,000 100.00% Total revenues 10,000 4,593,000 4,603,000 20,000 (4,583,000) (99.57%) Expenditures Transfers out-#001 (police vehicle replacements) 1,400,000 (1,200,000) 200,000 1,200,000 1,000,000 500.00% Transfers out - #001 (City Hall repair costs) 0 700,000 700,000 0 (700,000) (100.00%) Transfers out - #001 (sculpture installation) 0 64,000 64,000 0 (64,000) (100.00%) Transfers out - #303 (school zone beacons) 225,000 0 225,000 0 (225,000) (100.00%) Transfers out - #309 (Balfour Park Improvements F 3,507,520 (3,366,331) 141,189 3,400,000 3,258,811 2308.12% Transfers out - #309 (Sullivan Park water line) 314,900 (249,900) 65,000 373,900 308,900 475.23% Transfers out - #309 (Spokane Valley River Loop T 700,000 (450,000) 250,000 750,000 500,000 200.00% Transfers out - #314 (Barker Rd Overpass) 724,905 (376,907) 347,998 347,998 0 0.00% Transfers out - #314 (Pines Rd Underpass) 0 178,540 178,540 196,394 17,854 10.00% Transfers out - #314 (Sullivan Rd Interchange) 101,385 154,667 256,052 0 (256,052) (100.00%) Transfers out - #316 (Fairgrounds Building) 750,000 (703,358) 46,642 0 (46,642) (100.00%) WSDOT Sullivan Park Property Acquisition 0 759,600 759,600 0 (759,600) (100.00%) Total expenditures 7,723,710 (4,489,689) 3,234,021 6,268,292 Revenues over (under) expenditures (7,713,710) 1,368,979 (6,248,292) Beginning fund balance 14,522,386 14,522,386 15,891,365 Ending fund balance 6,808,676 15,891,365 9,643,073 3,034,271 93.82% 39 CITY OF SPOKANE VALLEY, WA 2023 Budget CAPITAL PROJECTS FUNDS - continued 2022 As As Adopted Amendment Amended #314 - RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Grant Proceeds Developer Contributions Transfers in - #301 Transfers in - #302 Transfers in - #312 Total revenues 2023 Budget 11/8/2022 Difference Between 2022 and 2023 $ I 1,560,290 242,924 1,803,214 2,827,086 1,023,872 56.78% 308,592 (121,081) 187,511 187,511 0 0.00% 0 3,322 3,322 3,655 333 10.02% 0 0 0 135,000 135,000 0.00% 826,290 (43,700) 782,590 544,392 (238,198) (30.44%) 2,695,172 81,465 2,776,637 3,697,644 921,007 33.17% Expenditures 143 Barker BNSF Grade Separation 1,307,293 (557,293) 750,000 750,000 0 0.00% 223 Pines Rd Underpass 1,366,585 633,415 2,000,000 2,200,000 200,000 10.00% 311 Sullivan Rd Interchange 101,385 154,667 256,052 1,000,000 743,948 290.55% Total expenditures 2,775,263 230,789 3,006,052 3,950,000 943,948 31.40% Revenues over (under) expenditures Beginning fund balance Ending fund balance #315 - TRANSPORTATION IMPACT FEES FUND Revenues Transportation Impact Fees (80,091) 589,792 509,701 (229,415) (252,356) 589,792 360,377 360,377 108,021 200,000 0 200,000 200,000 0 0.00% Total revenues 200,000 0 200,000 200,000 0 0.00% Expenditures Transfers out - #303 150,000 (108,449) 41,551 108,449 66,898 161.00% Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 150,000 (108,449) 41,551 108,449 66,898 161.00% 50,000 294,607 344,607 158,449 91,551 294,607 453,056 453,056 544,607 #316 - ECONOMIC DEVELOPMENT CAPITAL PROJECTS FUND Revenues Transfers in - #312 (Fairgrounds Building) 750,000 (703,358) 46,642 0 (46,642) (100.00%) Total revenues 750,000 (703,358) 46,642 0 (46,642) (100.00%) Expenditures Fairgrounds Building 750,000 (703,358) 46,642 0 (46,642) (100.00%) Total expenditures 750,000 (703,358) 46,642 0 (46,642) (100.00%) Revenues over (under) expenditures 0 0 0 Beginning fund balance 0 0 0 Ending fund balance 0 0 0 40 CITY OF SPOKANE VALLEY, WA 2023 Budget ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest 2022 As As Adopted Amendment Amended 1,910,000 2,000 0 1,910,000 0 2,000 2023 Budget 1,951,000 2,000 11/8/2022 Difference Between 2022 and 2023 $ I 41,000 2.15% 0 0.00% Total Recurring Revenues 1,912,000 0 1,912,000 1,953,000 41,000 2.14% Expenditures Wages / Benefits / Payroll Taxes 560,631 0 560,631 635,392 74,761 13.34% Supplies 18,150 0 18,150 20,800 2,650 14.60% Services & Charges 1,248,395 50,000 1,298,395 1,449,742 151,347 11.66% Intergovernmental Payments 45,000 0 45,000 48,000 3,000 6.67% Vehicle rentals - #501 6,750 0 6,750 6,750 0 0.00% Total Recurring Expenditures 1,878,926 50,000 1,928,926 2,160,684 231,758 12.01% Recurring Revenues Over (Under) Recurring Expenditures 33,074 (50,000) (16,926) (207,684) NONRECURRING ACTIVITY Revenues Grant Proceeds 0 0 0 0 0 0.00% Total Nonrecurring Revenues 0 0 0 0 0 0.00% Expenditures Capital -various projects 315,000 0 315,000 200,000 (115,000) (36.51%) Watershed studies 100,000 0 100,000 100,000 0 0.00% Stormwater Comprehensive Plan Update 100,000 200,000 300,000 50,000 (250,000) (83.33%) Generator for Maintenance Shop (1/2 cost to #101) 50,000 0 50,000 0 Total Nonrecurring Expenditures 565,000 200,000 765,000 350,000 (415,000) (54.25%) Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (565,000) (200,000) (765,000) (350,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (531,926) (250,000) (781,926) (557,684) Beginning working capital 2,401,719 2,401,719 1,619,793 Ending working capital 1,869,793 1,619,793 1,062,109 Stormwater Fund Summary Total revenues Total expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance 1,912,000 0 1,912,000 1,953,000 2,443,926 250,000 2,693,926 2,510,684 (531,926) (250,000) (781,926) (557,684) 2,401,719 2,401,719 1,619,793 1,869,793 1,619,793 1,062,109 #403 - AQUIFER PROTECTION AREA Revenues Spokane County 460,000 0 460,000 460,000 0 0.00% Grant Proceeds 1,881,600 (730,353) 1,151,247 397,500 (753,747) (65.47%) Investment Interest 1,900 0 1,900 1,900 0 0.00% Total revenues 2,343,500 (730,353) 1,613,147 859,400 (753,747) (46.73%) Expenditures Capital -various projects 3,008,800 (2,322,828) 685,972 1,421,100 735,128 107.17% Effectiveness study 55,000 0 55,000 55,000 0 0.00% Total expenditures 3,063,800 (2,322,828) 740,972 1,476,100 735,128 99.21% Revenues over (under) expenditures Beginning working capital Ending working capital (720,300) 1,119,839 399,539 872,175 (616,700) 1,119,839 1,992,014 1,992,014 1,375,314 41 CITY OF SPOKANE VALLEY, WA 2023 Budget INTERNAL SERVICE FUNDS #501 - ER&R FUND Revenues Vehicle rentals - #001 Vehicle rentals - #101 Vehicle rentals - #101 (plow replace.) Vehicle rentals - #402 Transfer in - #001 (CenterPlace kitchen reserve) Transfer in - #001 (Code Enforcement Vehicle) Transfer in - #101 (Additional dump bed truck) Investment Interest Total revenues 2022 As As Adopted Amendment Amended 2023 Budget 11/8/2022 Difference Between 2022 and 2023 $ I 31,300 0 31,300 52,100 20,800 66.45% 10,250 0 10,250 27,750 17,500 170.73% 60,500 214,500 275,000 275,000 0 0.00% 6,750 0 6,750 6,750 0 0.00% 0 0 0 0 0 0.00% 40,000 0 40,000 0 (40,000) (100.00%) 80,000 0 80,000 58,000 (22,000) (27.50%) 1,200 0 1,200 2,000 800 66.67% 230,000 214,500 444,500 421,600 (22,900) (5.15%) Expenditures Small tools & minor equipment 10,000 0 10,000 10,000 0 0.00% Vehicle purchase 262,500 0 262,500 238,000 (24,500) (9.33%) Snow plow purchase 250,000 0 250,000 275,000 25,000 10.00% Total expenditures 522,500 0 522,500 523,000 500 0.10% Revenues over (under) expenditures (292,500) (78,000) (101,400) Beginning working capital 1,425,472 1,425,472 1,347,472 Ending working capital 1,132,972 1,347,472 1,246,072 #502 - RISK MANAGEMENT FUND Revenues Transfers in - #001 Total revenues Expenditures Auto & Property Insurance 450,000 0 450,000 600,000 150,000 33.33% 450,000 0 450,000 600,000 150,000 33.33% 450,000 0 450,000 600,000 150,000 33.33% Total expenditures 450,000 Revenues over (under) expenditures Beginning fund balance Ending fund balance FIDUCIARY FUNDS #632 - PASSTHROUGH FEES & TAXES FUND Revenues Fees & taxes collected for other governments Total revenues Expenditures Fees & taxes remitted to other governments Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance TOTAL OF ALL FUNDS Total of Revenues for all Funds Total of Expenditures for all Funds Total grant revenues (included in total revenues) 0 450,000 600,000 150,000 33.33% 0 392,820 392,820 400,000 191,000 O 0 392,820 392,820 392,820 392,820 591,000 591,000 400,000 191,000 591,000 591,000 400,000 191,000 591,000 591,000 400,000 191,000 591,000 591,000 0 0 0 O 0 O 0 O 0 O 0.00% O 0.00% O 0.00% O 0.00% 96,127,261 14,062,659 110,189,920 100,986,269 107,856,818 (479,350) 107,377,468 111,363,401 11,813,312 10,554,053 22,367,365 13,219,062 Total Capital expenditures (included in total expenditures) 32,082,233 (10,377,172) 21,645,061 30,029,433 42 CITY OF SPOKANE VALLEY, WA 2023 Budget Revenues by Fund General Fund Property Tax Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice Gambling and Leasehold Excise Tax Franchise Fees/Business Registration State Shared Revenues Service Revenues Fines and Forfeitures Recreation Program Fees Miscellaneous, Investment Int., Transfers Total General Fund 13,569,200 30,555,000 1,357,000 2,398,000 383,000 1,215,000 2,341,000 3,145,900 518,600 625,500 1,510,700 $ 57,618,900 Other Funds 101 Street Fund $ 6,694,348 103 Paths & Trails Fund 8,800 104 Hotel/Motel Tax Tourism Facilities Fund 605,000 105 Hotel/Motel Tax Fund 901,000 106 Solid Waste Fund 1,929,000 107 PEG Fund 71,000 108 Affordable & Supportive Housing Sales Tax 200,000 122 Winter Weather Reserve Fund 1,100 204 LTGO Bond Debt Service Fund 1,089,550 301 REET 1 Capital Projects Fund 1,504,000 302 REET 2 Capital Projects Fund 1,506,000 303 Street Capital Projects Fund 9,157,127 309 Parks Capital Projects Fund 4,810,000 310 Civic Facilities Capital Projects Fund 1,000 311 Pavement Preservation Fund 6,546,800 312 Capital Reserve Fund 20,000 314 Railroad Grade Separation Projects Fund 3,697,644 315 Transportation Impact Fees Fund 200,000 402 Stormwater Management Fund 1,953,000 403 Aquifer Protection Area Fund 859,400 501 Equipment Rental & Replacement Fund 421,600 502 Risk Management Fund 600,000 632 Passthrough Fees & Taxes Fund 591,000 Total Other Funds $ 43,367,369 Total All Funds $ 100,986,269 43 CITY OF SPOKANE VALLEY, WA 2023 General Fund Revenues $57,618,900 Recreation Program Fees 1% Fines & Forfeitures 1% Service Revenues 5% State Shared Revenues 4% Franchise Fees/Business Registrations 2% / Gambling Taxes 1% Public Safety Sales Tax 2% Criminal Justice Sales Tax 4% Miscellaneous 3% Property Tax 24% Sales Tax 53% Other Special Revenue Funds 4% Street Fund 7% CITY OF SPOKANE VALLEY, WA 2023 City Wide Revenues $ 100,986,269 Debt Service Fund _ 1% General Fund 57% Capital Projects Funds 27% Stormwater Management Fund 2°% APA Fund 1% Internal Service Funds 1% 45 Property Tax Property Tax Property Tax - Delinquent Sales Taxes Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice CITY OF SPOKANE VALLEY, WA 2023 Budget - General Fund Detail Revenues by Type 2019 Actual 2020 Actual 2021 Actual 2022 Amended Budget 2023 Proposed Budget 11, 977,663 11,958,296 12,526,709 13,199,900 13, 569,200 187,462 127,001 423,445 0 0 12,165,125 24,204,763 1,149,040 2,028,789 27,382,592 12,085,297 12,950,154 25,238,481 1,163,313 2,049,075 31,499,534 1,398,648 2,472,016 28,450,869 35,370,198 13,199,900 13, 569,200 30,000,000 1,400,000 2,400,000 30,555,000 1,357,000 2,398,000 33,800,000 34,310,000 Gambling and Leasehold Excise Tax Amusement Games 14,401 3,906 13,613 13,000 13,000 Card Games 326,721 210,466 386,758 280,000 290,000 Bingo & Raffles 2,101 421 688 1,000 1,000 Punch Boards & Pull Tabs 76,573 63,676 89,747 64,000 72,000 Leasehold Excise Tax 8,029 6,608 4,915 7,000 7,000 Leasehold Excise Tax (State) 13,790 0 0 0 0 Licenses & Permits General Business Licenses Franchise Fees 441,615 115,235 1,100,597 1,215,832 285,077 495,721 114,652 209,835 1,126,185 1,166,509 1,240,837 1,376,344 365,000 383,000 115,000 115,000 1,100,000 1,100,000 1,215,000 1,215,000 State Shared Revenues City Assistance State Revenue 112,334 109,309 312,720 0 0 Streamline Mitigation of Sales Tax 2,004 0 0 0 0 Payment in Lieu of Taxes - DNR 3,630 7,347 3,320 4,000 4,000 CJ - High Crime 263,038 275,590 307,978 100,000 250,000 MVET Criminal Justice - Population 29,063 30,723 33,381 34,500 38,500 CJ Contracted Services 179,012 188,640 202,289 170,000 177,000 CJ Special Programs 104,438 109,811 118,733 122,000 136,000 Marijuana Excise Tax Distribution 187,547 184,812 212,580 147,000 167,000 DUI - Cities 13,038 14,712 16,689 14,000 14,500 Liquor Board Excise Tax 533,694 637,464 710,593 636,000 735,000 Liquor Board Profits 781,018 776,368 770,254 768,000 819,000 2,208,816 2,334,776 2,688,537 1,995,500 2,341,000 Service Revenues Accessory Dwelling 588 924 3,000 500 1,000 Building & Planning Fees 263,991 245,449 452,967 195,200 265,800 Planning Fees 909,688 918,230 1,365,855 661,000 825,000 Building Permits 1,508,693 1,705,159 2,536,834 1,739,800 1,600,000 Code Enforcement 10,734 18,339 17,928 11,000 12,000 Demolition Permits 4,553 4,147 4,952 4,000 4,000 Entertainment License 7,087 1,575 1,575 4,000 1,600 Grading Permits 26,286 26,366 40,115 16,000 22,000 Home Profession Fee 2,520 2,688 2,172 3,000 3,000 Mechanical Permits 147,879 158,269 183,608 129,000 145,000 Misc. Permits & Fees 23,968 33,558 55,940 16,000 24,000 Plumbing Permits 74,808 100,957 94,396 73,000 80,000 Right of Way Permits 197,026 164,560 183,037 145,000 160,000 Street Vacation Permits 4,095 2,730 2,279 2,000 2,000 Temporary Use Permit Fees 157 471 1,500 500 500 3,182,073 3,383,422 4,946,158 3,000,000 3,145,900 46 Fines and Forfeitures Public Safety False Alarm Services Public Safety Grants LE & CJ One -Time City Assistance Fines & Forfeits - Traffic Other Criminal- Non Traffic Fines CITY OF SPOKANE VALLEY, WA 2023 Budget - General Fund Detail Revenues by Type 2019 Actual 64,845 0 0 428,191 459,460 952,496 2020 Actual 56,785 0 0 323,494 22,065 2021 Actual 59,666 100,934 389,399 341,849 25,128 402,344 916,976 2022 Amended Budget 60,000 50,000 0 389,200 28,500 2023 Proposed Budget 60,000 50,000 0 383,100 25,500 527,700 518,600 Limited term employee - project Activity Fees (To use a recreational facility) 526,026 130,049 222,115 440,100 436,400 Program Fees (To participate in a program) 205,914 18,140 79,956 189,300 189,100 731,940 148,189 302,071 629,400 625,500 Miscellaneous AWC Health & Wellness 0 0 0 1,000 1,000 Investment Interest 916,684 254,636 70,407 200,000 65,000 Sales Tax Interest 46,720 32,590 18,321 30,000 25,000 Interest on Gambling Tax 138 355 112 300 200 Interest on Liens & Judgments 187 0 0 1,000 2,000 Police Precinct Rent 39,178 39,888 44,899 40,000 40,000 Police Precinct Maintenance 14,717 14,523 24,793 15,000 25,000 Judgments and Settlements 1,686 0 26 0 2,000 Miscellaneous Revenue & Grant Proceeds 28,458 59,562 165,582 121,000 117,000 COVID-19 Stimulus Funding 0 4,352,400 37,141 11,000,000 0 Copy Charges 1,520 856 651 1,500 1,500 Pass -Through Services 1,172 1,189 1,978 1,200 2,000 1,050,460 4,755,999 363,910 11,411,000 280,700 Transfers Transfers in - #105 (h/m tax-CP advertising) 0 11,390 9,516 30,000 30,000 Transfers in - #106 (solid waste repayment) 30,000 0 0 0 0 Transfers in - #312 40,422 0 0 964,000 1,200,000 70,422 11,390 9,516 994,000 1,230,000 Total General Fund Revenue 49,401,371 53,098,200 59,419,585 67,137,500 57,618,900 47 101 - Street Fund Utility tax Motor Vehicle Fuel (Gas) Tax Multimodal Transportation Revenue Right -of -Way Maintenance Fee Investment Interest Other Miscellaneous Revenues & Grants Nonrecurring Transfer in - #001 Nonrecurring Transfer in - #106 Nonrecurring Transfer in - #122 Nonrecurring Transfer in - #312 CITY OF SPOKANE VALLEY, WA 2023 Budget - Other Funds Detail Revenues by Type 2019 Actual 2020 Actual 2021 Actual 2022 Amended Budget 2023 Proposed Budget 1,563,981 1,388,026 1,084,387 932,000 857,000 2,018,186 1,737,864 1,901,926 1,896,000 2,062,600 132,637 131,847 132,334 130,200 139,200 84,704 93,033 115,307 85,000 95,000 4,022 829 556 500 500 23,911 55,441 282,509 160,000 10,000 0 0 2,552,600 3,084,919 3,530,048 0 0 0 271,000 0 620,000 364,439 89,805 0 0 907,544 1,364,706 0 0 0 5,354,985 5,136,185 6,159,424 6,559,619 6,694,348 103 - Paths & Trails Fund Motor Vehicle Fuel (Gas) Tax 8,512 7,330 8,022 8,000 8,700 Investment interest 186 71 21 100 100 8,698 7,401 8,043 8,100 8,800 104 - Hotel/Motel Tax - Tourism Facilities Fund Hotel/Motel Tax 454,283 283,720 481,321 400,000 600,000 Transfers in-#105 275,000 0 1,201,684 273,000 0 Investment interest 43,589 11,908 2,617 2,500 5,000 772,872 295,628 1,685,622 675,500 605,000 105 - Hotel/Motel Tax Fund Hotel/Motel Tax 743,852 443,244 744,435 600,000 900,000 Investment Interest 8,459 2,705 898 1,000 1,000 106 - Solid Waste Solid Waste Administrative fee Solid Waste Road Wear fee Investment Interest 752,311 252,396 1,513,532 24,752 1,790,680 445,949 745,333 219,943 1,537,776 7,804 232,310 1,760,519 1,480 1,765,523 1,994,309 601,000 901,000 225,000 1,600,000 7,000 225,000 1,700,000 4,000 1,832,000 1,929,000 107 - PEG Fund Comcast PEG contribution 79,498 76,541 71,252 79,000 71,000 Investment Interest 2,096 596 160 0 0 81,594 77,137 71,412 79,000 71,000 108 - Affordable & Supportive Housing Sales Tax Affordable & Supportive Sales Tax 0 151,950 215,088 193,000 200,000 Investment Interest 0 83 205 0 0 0 152,033 215,293 193,000 200,000 122 - Winter Weather Reserve Fund FEMA Grant Proceeds 10,366 0 0 0 0 Investment Interest 9,899 1,147 209 800 1,100 Transfer in - #001 120,000 500,000 364,440 89,805 0 140,265 501,147 364,649 90,605 1,100 204 - Debt Service - LTGO 03 Fund Facilities District Revenue 432,150 459,500 480,800 501,200 527,200 Transfers in - #001 401,250 401,450 401,500 401,400 401,150 Transfers in -#301 82,475 80,375 80,775 81,100 80,600 Transfers in -#302 82,475 80,375 80,775 81,100 80,600 998,350 1,021,700 1,043,850 1,064,800 1,089,550 48 301 - REET 1 Capital Protects Fund REET 1 - 1st Quarter Percent Investment Interest 302 - REET 2 Capital Protects Fund REET 2 - 2nd Quarter Percent Investment Interest CITY OF SPOKANE VALLEY, WA 2023 Budget - Other Funds Detail Revenues by Type 2019 Actual 1,695,344 61,383 1,756,727 1,695,344 80,784 1,776,128 2020 Actual 2021 Actual 1,754,320 3,109,113 14,742 2,827 1,769,062 3,111,940 1,754,320 3,109,113 22,425 5,137 1,776,745 3,114,250 2022 Amended Budget 2023 Proposed Budget 2,000,000 1,500,000 2,000 4,000 2,002,000 1,504,000 2,000,000 1,500,000 5,000 6,000 2,005,000 1,506,000 303 - Street Capital Protects Fund Grant Proceeds 2,783,332 2,813,485 4,174,243 6,283,904 7,988,376 Developer Contributions 228,953 540,325 1,271,759 1,312,810 71,615 Investment Interest 586 0 218 0 0 Transfers in - #301 517,107 330,295 293,208 311,854 385,967 Transfers in -#302 (192,297) 149,678 1,401,744 865,326 602,720 Transfers in - #312 1,999,130 916,837 (87,442) 225,000 0 Transfers in - #315 0 0 0 41,551 108,449 5,336,811 4,750,620 7,053,730 9,040,445 9,157,127 309 - Parks Capital Projects Fund Grant Proceeds 1,114,049 1,334,842 593,260 0 126,100 Developer Contribution 0 0 17,896 0 0 Investment Interest 83 0 20 0 0 Transfers in -#001 1,334,369 2,941,166 178,813 160,000 160,000 Transfers in - #302 0 0 64,077 196,817 0 Transfers in - #312 262,599 131,985 604,511 456,189 4,523,900 2,711,100 310 - Civic Facilities Capital Projects Fund Investment Interest 16,700 4,407,993 1,458,577 813,006 4,810,000 3,679 692 1,300 1,000 16,700 3,679 692 1,300 1,000 311 - Pavement Preservation Fund Grants 3,665,905 98,281 0 1,029,000 1,760,000 Developer Contribution 0 0 29,011 0 0 Investment Interest 49,593 10,960 3,448 0 0 Transfers in -#001 972,300 982,023 991,843 1,001,800 1,011,800 Transfers in - #106 1,608,028 1,513,532 1,537,776 1,589,519 1,700,000 Transfers in - #301 734,300 772,639 827,278 914,900 1,037,500 Transfers in - #302 734,300 772,638 827,279 914,900 1,037,500 7,764,426 4,150,073 4,216,635 5,450,119 6,546,800 312 - Capital Reserve Fund Sale of Land 0 0 109,403 0 0 Grant Proceeds 0 0 0 1,000,000 0 Investment Interest 225,908 58,187 8,303 10,000 20,000 Transfers in -#001 7,109,300 0 11,126,343 3,593,000 0 Transfers in - #309 0 200,000 0 0 0 Transfers in - #310 18,452 16,700 3,600 0 0 Transfers in - #313 88,589 0 0 0 0 7,442,249 274,887 11,247,649 4,603,000 20,000 313 - City Hall Construction Fund Investment Interest 953 0 0 0 0 953 0 0 0 0 314 - Railroad Grade Separation Protects Fund Grant Proceeds 1,447,398 3,394,512 280,718 1,803,214 2,827,086 Investment Interest 15,883 412 427 0 0 Developer Contribution 0 0 51,403 187,511 187,511 Rental lncome 0 0 17,793 0 0 Transfers in - #301 104,918 1,335,879 0 3,322 3,655 Transfers in - #302 0 0 660,516 0 135,000 Transfers in - #312 0 198,701 602,272 782,590 544,392 1,568,199 4,929,504 1,613,129 2,776,637 3,697,644 315 - Transportation Impact Fees Fund Transportation Impact Fees 0 0 294,477 200,000 200,000 Investment Interest 0 0 131 0 0 0 0 294,608 200,000 200,000 316 - Economic Development Capital Protects Fund Transfer in - #312 (fairgrounds building) 0 0 3,358 46,642 0 0 0 3,358 46,642 0 49 402 - Stormwater Management Fund Stormwater Management Fee Grant Proceeds - Nonrecurring Investment Interest CITY OF SPOKANE VALLEY, WA 2023 Budget - Other Funds Detail Revenues by Type 2019 Actual 2020 Actual 2021 Actual 2022 Amended Budget 2023 Proposed Budget 1,936,362 1,910,349 2,026,140 1,910,000 1,951,000 58,746 304 95,000 48,642 10,726 2,134 2,043,750 1,921,379 2,123,274 0 2,000 0 2,000 1,912,000 1,953,000 403 - Aquifer Protection Area Fund Spokane County 469,429 426,234 522,357 460,000 460,000 Grant Proceeds 101,715 60,996 1,337,636 1,151,247 397,500 Developer Contribution 0 0 157,865 0 0 Investment Interest 37,329 9,135 1,221 1,900 1,900 Transfers in - #302 0 0 14,926 0 0 608,473 496,365 2,034,005 1,613,147 859,400 501 - Equipment Rental & Replacement Fund Vehicle rentals-#001 30,000 28,000 31,300 31,300 52,100 Vehicle rentals - #101 21,250 14,500 10,250 10,250 27,750 Vehicle rentals - #101 (plow replace.) 77,929 48,500 60,500 275,000 275,000 Vehicle rentals - #402 12,750 14,000 6,750 6,750 6,750 Transfers in - #001 (CenterPlace kitchen reserve) 36,600 36,600 36,600 0 0 Transfers in - #001 (Additional vehicle) 0 27,472 0 40,000 0 Transfers in - #101 (Additional vehicle) 0 0 0 80,000 58,000 Investment Interest 26,715 6,074 1,147 1,200 2,000 502 - Risk Management Fund Transfers in - #001 205,244 175,146 146,547 390,000 410,000 444,500 421,600 425,000 450,000 600,000 Investment Interest 2,124 248 117 0 0 632 - Passthrough Fees & Taxes Fund Fees & Taxes collected for other governments Total of "Other Fund" Revenues General Fund Revenues Total Revenues 392,124 410,248 425,117 450,000 600,000 0 372,072 589,853 591,000 591,000 0 372,072 589,853 591,000 591,000 41,522,639 49,401,371 34,840,476 49,721,299 53,098,200 59,419,585 43,052,420 43,367,369 67,137,500 57,618,900 90,924,010 87,938,676 109,140,884 110,189,920 100,986,269 50 CITY OF SPOKANE VALLEY, WA 2023 Budget Expenditures by Fund and Department General Fund Council $ 707,558 City Manager 965,890 City Attorney 911,610 Public Safety 34,160,600 Operations & Administrative Deputy City Manager 590,817 Finance 1,313,840 Human Resources 354,278 Information Technology 425,208 Facilities 469,652 Community & Public Works Administration 367,126 Engineering 2,305,213 Building 2,075,542 Planning 868,894 Economic Development 1,576,494 Parks & Recreation Administration 376,124 Maintenance 972,455 Recreation 348,356 Aquatics 565,700 Senior Center 38,112 CenterPlace 1,172,503 General Government 8,249,216 Total General Fund $ 58,815,188 Other Funds 101 Street Fund 105 Hotel/Motel Tax Fund 106 Solid Waste Fund 107 PEG Fund 122 Winter Weather Reserve Fund 204 LTGO Bond Debt Service Fund 301 REET 1 Capital Projects Fund 302 REET 2 Capital Projects Fund 303 Street Capital Projects Fund 309 Parks Capital Projects Fund 311 Pavement Preservation Fund 312 Capital Reserve Fund 314 Railroad Grade Separation Projects 315 Transportation Impact Fees Fund 316 Economic Development Capital Projects Fund 402 Stormwater Management Fund 403 Aquifer Protection Area 501 Equipment Rental & Replacement (ER&R) 502 Risk Management Fund 632 Passthrough Fees & Taxes Fund 6,842,348 901,000 1,929,000 73,000 500,000 1,089,550 1,507,722 1,855,820 9,157,127 4,810,000 7,855,121 6,268,292 3,950,000 108,449 0 2,510,684 1,476,100 523,000 600,000 591,000 Total Other Funds $ 52,548,213 Total All Funds $ 111,363,401 51 Community & Public Works 10% Facilities 1% Operations & Administrative 5% Council & Executive 4% CITY OF SPOKANE VALLEY, WA 2023 General Fund Expenditures $58,815,188 Public Safety 58% General Government 14% Parks & Recreation 6% 52 CITY OF SPOKANE VALLEY, WA 2023 City Wide Expenditures $ 111,363,401 Capital Projects Funds 32% Tourism Promotion 1% Street Fund 6% Parks & Recreation — 3% Community & Public Works 5% Council / Executive/ Ops & Admin 5% General Government 7% l Risk Management 1% Public Safety 31% Debt Service 1% _Stormwater & APA Funds 4% Other Activities 3% 53 City Council City Manager City Attorney Public Safety Wages, Benefits & Payroll Taxes CITY OF SPOKANE VALLEY, WA 2023 Budget General Fund Expenditures by Department and Type Supplies Services & Charges Intergovernmental Interfund $ 359,978 $ 5,500 $ 342,080 $ 0 $ 886,890 5,500 73,500 0 801,029 5,322 96,759 0 37,843 51,500 343,200 32,357,972 Capital Expenditures Total 0 $ 0 $ 707,558 0 0 965,890 0 8,500 911,610 0 1,370,085 34,160,600 Operations & Administrative Deputy City Manager 537,517 600 52,700 0 0 0 590,817 Finance 1,292,840 2,900 18,100 0 0 0 1,313,840 Human Resources 322,468 1,200 30,610 0 0 0 354,278 Information Technology 412,308 500 12,400 0 0 0 425,208 Facilities 267,052 42,800 159,800 0 0 0 469,652 Community & Public Works Administration 308,526 1,200 57,400 0 0 0 367,126 Engineering 1,989,144 34,000 282,069 0 0 0 2,305,213 Building 1,658,382 42,500 374,660 0 0 0 2,075,542 Planning 689,349 5,530 174,015 0 0 0 868,894 Community Development Economic Development 938,604 7,900 629,990 0 0 0 1,576,494 Parks & Recreation Administration 297,799 2,900 75,425 0 0 0 376,124 Maintenance 0 2,000 970,455 0 0 0 972,455 Recreation 252,831 15,900 79,625 0 0 0 348,356 Aquatics 0 2,000 563,700 0 0 0 565,700 Senior Center 31,337 1,600 5,175 0 0 0 38,112 CenterPlace 562,648 96,924 512,931 0 0 0 1,172,503 General Government 0 169,650 1,310,450 400,118 5,702,998 666,000 8,249,216 Total $ 11,646,545 $ 497,926 $ 6,165,044 $ 32,758,090 $ 5,702,998 $ 2,044,585 $ 58,815,188 54 City Council Wages, Payroll Taxes & Benefits Supplies Services & Charges Total CITY OF SPOKANE VALLEY, WA 2023 Budget General Fund Department Changes from 2022 to 2023 2022 Amended Budget 350,912 5,500 325,100 2023 Proposed Budget 359,978 5,500 342,080 681,512 707,558 Difference Between 2022 and 2023 Increase Decrease) $ % 9,066 2.58% 0 0.00% 16,980 5.22% 26,046 3.82% City Manager Wages, Payroll Taxes & Benefits 846,026 886,890 40,864 4.83% Supplies 4,300 5,500 1,200 27.91% Services & Charges 70,800 73,500 2,700 3.81% Total 921,126 965,890 44,764 4.86% City Attorney Wages, Payroll Taxes & Benefits 643,833 801,029 157,196 24.42% Supplies 3,505 5,322 1,817 51.84% Services & Charges 163,651 96,759 (66,892) (40.87%) Total 810,989 903,110 92,121 11.36% Public Safety Wages/Payroll Taxes/Benefits 23,126 37,843 14,717 63.64% Supplies 42,100 51,500 9,400 22.33% Other Services and Charges 313,300 324,200 10,900 3.48% Intergovernmental Services 30,235,908 32,357,972 2,122,064 7.02% Total 30,614,434 32,771,515 2,157,081 7.05% Deputy City Manager Wages, Payroll Taxes & Benefits 503,822 537,517 33,695 6.69% Supplies 600 600 0 0.00% Services & Charges 40,000 52,700 12,700 31.75% Total 544,422 590,817 46,395 8.52% Finance/IT Wages, Payroll Taxes & Benefits 1,227,780 1,292,840 65,060 5.30% Supplies 3,900 2,900 (1,000) (25.64%) Services & Charges 16,300 18,100 1,800 11.04% Total 1,247,980 1,313,840 65,860 5.28% Human Resources Wages, Payroll Taxes & Benefits 307,605 322,468 14,863 4.83% Supplies 1,200 1,200 0 0.00% Services & Charges 26,560 30,610 4,050 15.25% Total 335,365 354,278 18,913 5.64% Information Technology Wages, Payroll Taxes & Benefits 390,423 412,308 21,885 5.61% Supplies 500 500 0 0.00% Services & Charges 12,200 12,400 200 1.64% Total 403,123 425,208 22,085 5.48% Facilities Wages, Payroll Taxes & Benefits 261,333 267,052 5,719 2.19% Supplies 27,000 42,800 15,800 58.52% Services & Charges 181,687 159,800 (21,887) (12.05%) Total 470,020 469,652 (368) (0.08%) Community & Public Works - Administration Wages, Payroll Taxes & Benefits 298,928 308,526 Supplies 700 1,200 Services & Charges 2,600 57,400 Total 302,228 367,126 9,598 500 54,800 64,898 3.21% 71.43% 2107.69% 21.47% (Continued to next page) 55 CITY OF SPOKANE VALLEY, WA 2023 Budget General Fund Department Changes from 2022 to 2023 Continued from previous page Community & Public Works - Engineering Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Community & Public Works - Building 2022 Amended Budget 2023 Proposed Budget Difference Between 2022 and 2023 Increase Decrease) $ % 2,047,008 1,989,144 (57,864) (2.83%) 29,800 34,000 4,200 14.09% 267,378 282,069 14,691 5.49% 2,344,186 2,305,213 (38,973) (1.66%) Wages, Payroll Taxes & Benefits 1,511,287 1,658,382 147,095 9.73% Supplies 29,050 42,500 13,450 46.30% Services & Charges 646,425 374,660 (271,765) (42.04%) Total 2,186,762 2,075,542 (111,220) (5.09%) Community & Public Works - Planning Wages, Payroll Taxes & Benefits 669,847 689,349 19,502 2.91% Supplies 8,800 5,530 (3,270) (37.16%) Services & Charges 161,083 174,015 12,932 8.03% Total 839,730 868,894 29,164 3.47% Economic Development Wages, Payroll Taxes & Benefits 903,817 938,604 34,787 3.85% Supplies 6,900 7,900 1,000 14.49% Services & Charges 551,145 599,990 48,845 8.86% Total 1,461,862 1,546,494 84,632 5.79% Parks & Rec- Admin Wages, Payroll Taxes & Benefits 290,768 297,799 7,031 2.42% Supplies 3,500 2,900 (600) (17.14%) Services & Charges 56,750 75,425 18,675 32.91% Total 351,018 376,124 25,106 7.15% Parks & Rec- Maintenance Supplies 2,500 2,000 (500) Services & Charges 947,955 970,455 22,500 (20.00%) 2.37% Total 950,455 972,455 22,000 2.31% Parks & Rec- Recreation Wages, Payroll Taxes & Benefits 239,707 252,831 13,124 5.48% Supplies 12,400 15,900 3,500 28.23% Services & Charges 78,580 79,625 1,045 1.33% Total 330,687 348,356 17,669 5.34% Parks & Rec- Aquatics Supplies 2,000 2,000 0 0.00% Services & Charges 536,700 563,700 27,000 5.03% Total 538,700 565,700 27,000 5.01% Parks & Rec- Senior Center Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Parks & Rec- CenterPlace Wages, Payroll Taxes & Benefits Supplies Services & Charges Total 29,976 31,337 1,361 4.54% 1,600 1,600 0 0.00% 5,225 5,175 (50) (0.96%) 36,801 38,112 1,311 3.56% 553,141 562,648 9,507 83,774 96,924 13,150 333,460 336,931 3,471 1.72% 15.70% 1.04% 970,375 996,503 26,128 2.69% (Continued to next page) 56 CITY OF SPOKANE VALLEY, WA 2023 Budget General Fund Department Changes from 2022 to 2023 Continued from previous page General Government Supplies Services & Charges Intergovernmental Services Capital outlays Total Transfers out - #204 Transfers out - #309 Transfers out - #311 Pavement Preservation Transfers out - #501 Transfers out - #502 Total recurring expenditures Summary by Category 2022 Amended Budget 159,413 1,254,000 260,300 30,000 2023 Proposed Budget 169,650 1,310,450 400,118 15,000 1,703,713 1,895,218 Difference Between 2022 and 2023 Increase Decrease) $ % 10,237 6.42% 56,450 4.50% 139,818 53.71% (15,000) (50.00%) 191,505 11.24% 401,400 401,150 (250) (0.06%) 160,000 160,000 0 0.00% 1,001,800 1,011,800 10,000 1.00% 0 0 0 0.00% 450,000 600,000 50,058,688 53,030,555 150,000 33.33% 2,971,867 5.94% Wages, Payroll Taxes & Benefits 11,099,339 11,646,545 547,206 4.93% Supplies 429,042 497,926 68,884 16.06% Services & Charges 5,990,899 5,940,044 (50,855) (0.85%) Transfers out - #204 401,400 401,150 (250) (0.06%) Transfers out - #309 160,000 160,000 0 0.00% Transfers out - #311 1,001,800 1,011,800 10,000 1.00% Transfers out - #502 450,000 600,000 150,000 33.33% Intergovernmental Svc (public safety) 30,235,908 32,357,972 2,122,064 7.02% Intergovernmental Svc 260,300 400,118 139,818 53.71% Capital outlay 30,000 15,000 (15,000) (50.00%) 50,058,688 53,030,555 2,971,867 5.94% 57 Fund: 001 Dept: 011 General Fund Legislative Branch Spokane Valley 2023 Budget This department accounts for the cost of providing effective elected representation of the citizenry in the governing body. The Council makes policy decisions for the City and is accountable to Spokane Valley citizens by making decisions regarding how resources are allocated, the appropriate levels of service, and establishing goals and policies for the organization. Accomplishments for 2022 • Updated and adopted a 2023 State Legislative Agenda. • Updated and adopted a Federal Legislative Agenda. • Worked with State and Federal Legislators and Lobbyists on behalf of City interests including virtual lobbying efforts. • Successfully lobbied for a $21.7 million federal RAISE infrastructure award for the Pines Grade Separation Project. • Successfully lobbied for design funding for the Sullivan/Trent Interchange project and the 190/Argonne Bridge Replacement. • Engaged on regional homeless discussions to investigate options for addressing this issue. • Adopted a balanced 2023 Budget that met our goals of 1) having recurring revenues exceed recurring expenditures, and 2) maintained an ending fund balance of at least 50% of recurring expenditures. • Allocated $16 million of American Rescue Plan Act (ARPA) funds into direct appropriations and expediture categories that are available to outside service providers through a Request for Proposal Process. Goals for 2023 1) As part of the original Bridging the Valley project, advance the Pines Road/BNSF Grade Separation project to construction and work with state and federal legislators towards advancing technical and financial assistance for the Sullivan/Trent Interchange and the Argonne/I90 and Barker/I90 Bridge Replacement Projects. 2)Actively pursue a plan to sustain the City's Pavement Management Program, to include dedicated funding for the Street Fund #101 and Pavement Preservation Fund #311 that will allow the City's streets to remain in their overall good rating. 3) Pursue state and federal financial assistance to address transportation concerns along the entire Barker Corridor. 4) Sustain and expand where possible, economic development efforts including the retention and expansion of existing businesses and recruitment of new businesses. Actively work with local, state and national partners to support the economic and community recovery from the impact of the COVID-19 pandemic. 5) Continue to foster relationships with federal, state, county, local legislators, municipalities, and agencies. 6) Execute an extension to the law enforcement contract to continue providing robust police services from the Spokane Valley Police Department. Study appropriate staffing levels per industry standards and determine the future needs for the public safety campus. 7) Prioritize involvement in regional public safety issues, in particular discussions regarding the jail, emergency communications, and the criminal justice system to develop options to control costs. 8) Pursue financing for Balfour Park, Appleway Trail amenities, the Spokane Valley River Loop Trail, and Greenacres Park improvements. 9) Pursue financing for design and construction of connections between the Appleway Trail, Balfour Park, Dishman Hills, the Centennial Trail, and Spokane Valley River Loop Trail, creating where possible, continuous loops for users. 10) Increase community interactions, share information, and obtain feedback on current and future projects and priorities. Personnel - FTE Equivalents Mayor Council Total FTEs Budget Summary 2019 Actual 1.0 6.0 7.0 2020 Actual 1.0 6.0 7.0 2021 Actual 1.0 6.0 7.0 2022 Budget 1.0 6.0 7.0 2023 Budget 1.0 6.0 7.0 Budget Detail Wages, Payroll Taxes & Benefits $ 262,268 $ 274,379 $ 282,793 $ 350,912 $ 359,978 Supplies 5,489 1,716 798 5,500 5,500 Services & Charges 295,366 252,247 228,037 325,100 342,080 Total Legislative Branch $ 563,123 $ 622,187 $ 511,628 $ 681,512 $ 707,558 58 Fund: 001 Dept: 013 General Fund Executive Branch Spokane Valley 2023 Budget 013 - City Manager Division This department is accountable to the City Council for the operational results of the organization, effective support of elected officials in achieving their goals, fulfillment of the statutory requirements of the City Manager, implementation of City Council policies, and provision of a communication linkage between citizens, the City Council, City departments, and other government agencies. Accomplishments for 2022 • Focus staff efforts on the City's budget priorities that are composed of public safety, pavement preservation, transportation and infrastructure and economic development. • Work to support City Council's 2022 Goals as referenced under the Legislative Branch Budget. • Present Council with a balanced 2023 Budget that includes General Fund recurring revenues exceeding recurring expenditures and an ending fund balance that is at least 50% of recurring expenditures. • Worked with Federal and State Legislators and Lobbyists on behalf of the interests of our City. • Prepared the 2023 State and Federal Legislative Agendas for Council consideration. • Received several funding awards for the Pines Grade Separation Project that will lead to construction commencing in 2024 Goals for 2023 • Provide direction and oversight on staff efforts to accomplish budget priorities in the areas of public safety, pavement preservation, transportation and infrastructure, and ecomomic development • Work to support City Council's 2023 Goals as referenced under the Legislative Branch Budget. • Present Council with a balanced 2024 Budget that includes General Fund recurring revenues exceeding recurring expenditures and an ending fund balance that is at least 50% of recurring expenditures. • Worked with Federal and State Legislators and Lobbyists on behalf of the interests of our City. • Prepare the 2024 State and Federal Legislative Agendas for Council consideration. Personnel - FTE Equivalents City Manager City Clerk Deputy City Clerk Administrative Analyst Senior Administrative Analyst Administrative Assistant Executive Assistant (CM) Legislative Coordinator Total FTEs Budget Summary 2019 Actual 1.0 1.0 1.0 1.0 1.0 0.5 1.0 0.0 6.5 2020 Actual 1.0 1.0 1.0 1.0 1.0 0.5 1.0 0.0 6.5 2021 Actual 1.0 1.0 1.0 1.0 1.0 0.5 1.0 0.0 6.5 2022 Budget 1.0 1.0 1.0 0.0 0.0 0.5 1.0 1.0 5.5 2023 Budget 1.0 1.0 1.0 0.0 0.0 0.5 1.0 1.0 5.5 Budget Detail Wages, Payroll Taxes & Benefits $ 830,903 $ 856,945 $ 1,050,295 $ 846,026 $ 886,890 Supplies 3,750 3,026 7,027 4,300 5,500 Services & Charges 53,604 22,352 58,496 70,800 73,500 Nonrecurring expenditures 0 0 9,796 5,000 0 Total City Manager Division $ 888,257 $ 882,323 $ 1,125,614 $ 926,126 $ 965,890 59 Fund: 001 Dept: 013 General Fund Executive Branch Spokane Valley 2023 Budget 015 - City Attorney Division Accomplishments for 2022 • Assisted and advised on numerous significant development and land use issues at the permitting and legislative level, including conducting administrative appeals. Continued advising Community & Public Works regarding large development projects, including litigation in Superior Court and the Court of Appeals related to property acquisitions. • Assisted finance in contracting for new organization -wide finance software package. • Adopted new HEX rules of procedure for clear requirements of hearing recommendations. • Hired a new Senior Deputy City Attorney. • Assisted Council and other staff in establishing a process for distributing $16 million in ARPA/CLFR funding to individuals, businesses, and organizations in substantial need. • Assisted in addressing issues relating to homelessness, including camping regulations, contracting for homeless shelter reservation slots for City homeless, assisting with issues related to funding options for affordable housing and homeless shelters, and regional collaboration. A portion of this work involved working with and training new City personnel and outreach Deputy. Assisted in drafting permanent community services regulations in chapter 19.45 SVMC. • Work with Department of Natural Resources and Attorney Generl on cleaning up 100 acres of DNR property and authorizing City Police to enforce no entry. • Drafted comprehensive street vacation manual and flow chart for staff use. • Drafted City procedure for trespassing someone from City property. • Assisted in drafting and accomplishing goals on the 2022 state and federal legislative agendas. • Assisted in responding to numerous Public Record requests. • Continued assisting in how the City implemented Governor Inslee's orders relating to operation of City facilities in in the COVID-19 pandemic, including appropriate measures and timing for lifting of restrictions of use of City facilities. • Drafted no parking codes and implementation with City Police and SCOPE. • Collaborated with regional partners to oppose Spokane's proposed imposition of a wastewater utility tax on County facilities that would be passed on largely to Spokane Valley residents. • Assisted in drafting code enforcement changes regarding parking on private property. • Advised Council regarding opioid litigation. • Prevailed against Union Pacific Railroad on crossing maintenance fee issue on Barker path. • Assisted in identifying scope of construction defect issues, potential remedies for City Hall, preparing for mediation. • Resolved and successfully abated six nuisance properties to date. • Assisted Code Compliance and outside agencies to successfully resolve 30 repeat and long outstanding nuisance properties, which are now fully cleaned up and in compliance. • Assisted Council and staff regarding potential formation of a City -only Tourism Promotion Area. Goals for 2023 • To have a fully -operational City Attorney's office. - Review processes. - Monitor workload and workload changes. - Track response times. - Identify deficient areas. • To assist other departments in analyzing and mapping existing processes to determine compliance with the law. - Maintain and update all form contracts used by all departments. - Attend internal planning meetings to identify and resolve potential issues. - Review and revise administrative policies and procedures as appropriate. • Provide legal support to other departments and to the City Council to develop, adopt, and enfoce development regulations to implement the Comprehensive Plan. • Negotiate and draft utility franchise agreements on an as -needed basis with utility providers. - Finalize and begin negotiations to establish and update franchise agreements. • Assist Economic Development to identify options for economic development. - Assist with development of functional economic development tools. • Assist other departments in identifying and purchasing properties having long-term strategic benefit for the City. • Assist in implementing internal proceses for allocating ARPA funds. • Fully support code enforcement in requiring non -compliant properties to follow City nuisance codes. (continued on next page) 60 Fund: 001 Dept: 013 General Fund Executive Branch Spokane Valley 2023 Budget (continued from prior page) Personnel - FTE Equivalents City Attorney Senior Deputy City Attorney Deputy City Attorney Attorney Paralegal Administrative Assistant - Legal Total FTEs Interns 015 - City A torney Division Budget Summary 2019 Actual 1.0 0.0 1.0 0.5 0.0 1.0 3.5 2020 Actual 2021 Actual 2022 Budget 2023 Budget 1.0 1.0 1.0 1.0 0.0 0.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 0.0 0.0 0.0 0.0 0.0 1.0 1.0 1.0 1.0 1.0 4.0 4.0 4.0 5.0 2.0 2.0 2.0 2.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 510,618 $ 593,161 $ 613,097 $ 643,833 $ 801,029 Supplies 1,220 1,573 1,354 3,505 5,322 Services & Charges 53,911 41,973 82,534 163,651 96,759 Nonrecurring expenditures 0 0 0 0 8,500 Total City Attorney Division $ 565,749 $ 636,707 $ 696,985 $ 810,989 $ 911,610 61 Fund: 001 Dept: 016 General Fund Public Safety Spokane Valley 2023 Budget The Public Safety department budget provides funds for the protection of persons and property in the city. The City contracts with Spokane County for law enforcement, district court, prosecutor services, public defender services, probation services, jail and animal control services. See following page for detail information on each budgeted section. Recurring Expenditures: Judicial System - The Spokane County District Court is contracted to provide municipal court services. The contract provides for the services of judge and court commissioner with related support staff. Budgeted amount also includes jury management fees. Law Enforcement - The Spokane County Sheriffs Office is responsible for maintaining law and order and providing police services to the community under the direction of the Police Chief. The office provides for the preservation of life, protection of property, and reduction of crime. Jail System - Spokane County provides jail and probation services for persons sentenced by any City of Spokane Valley Municipal Court Judge for violating laws of the city or state. Animal Control - Spokane County will provide animal control services to include licensing, care and treatment of lost or stray animals, and response to potentially dangerous animal confrontations. Non -Departmental Grant expenditures $ 2,794,617 27,624,700 1,972,198 350,000 30,000 Total Recurring Expenditures 32,771,515 Nonrecurring Expenditures: Public Safety (police vehicle replacements) 1,350,085 Public Safety (Access/fencing White Elephant) 15,000 Public Safety (Install Precinct gutters) 4,000 Public Safety (Install security cameras at Precinct) 20,000 Total Nonrecurring Expenditures 1,389,085 Total Recurring and Nonrecurring Expenditures $ 34,160,600 62 Recurring: Judicial System: District Court Contract Public Defender Contract Prosecutor Contract Pretrial Services Contract Subtotal Judicial System Law Enforcement System: City of Spokane Valley 2023 Budget 016 - Public Safety 2019 Actual $ 888,965 745,088 424,896 109,783 2,168,732 2020 Actual $ 766,207 656,464 354,499 111,666 1,888,836 2021 Actual $ 1,077,846 761,681 380,513 159,505 2,379,545 2022 Amended Budget $ 1,304,823 805,915 399,000 193,062 2,702,800 2023 Budget $ 1,358,296 855,426 400,000 180,895 2,794,617 Sheriff Contract 20,272,826 21,650,792 22,659,251 25,333,601 27,151,157 Emergency Management 89,425 90,324 86,659 94,000 90,000 Wages, Payroll Taxes & Benefits 16,164 22,077 32,785 23,126 37,843 Operating Supplies 72 1,240 0 1,200 1,200 Clothing & Uniform 636 0 0 500 500 Repair & Maintenance Supplies 11,207 8,534 18,591 10,000 17,000 Janitorial Supplies 0 0 2,591 0 2,400 Fuel 0 0 0 400 400 Small Tools and Minor Equipment 0 0 475 0 0 Professional Services 3,773 0 0 0 0 Cell Phone 469 0 0 0 0 Registration 70 0 29 0 0 Law Enforcement Building R&M 16,706 19,997 45,729 22,000 22,000 Electricity/Gas 16,579 19,164 20,970 20,000 20,000 Water 1,762 1,683 1,677 2,000 2,000 Sewer 1,079 777 819 1,000 1,000 Waste Disposal 0 38 0 0 0 Janitorial Services 28,631 35,366 33,602 36,500 47,400 Law Enf. Bldg Repair & Maint 0 26,240 785 30,000 30,000 Taxes and Assessments 715 795 795 800 800 Equipment Rental 767 0 0 0 0 Miscellaneous Service 0 0 238 0 200,000 False Alarm Bank Fees 809 744 967 1,000 1,000 Subtotal Law Enforcement) Syster 20,461,690 21,877,771 22,905,963 25,576,127 27,624,700 Jail System: Jail Contract 1,493,325 1,282,843 1,982,271 1,975,507 1,972,198 Subtotal Jail System 1,493,325 1,282,843 1,982,271 1,975,507 1,972,198 Other: Fines & Forfeitures State Remittance 441,880 0 0 0 0 Animal Control Contract 306,509 313,046 317,603 330,000 350,000 Non -Capital Equipment for JAG Grant 0 30,309 11,168 30,000 30,000 Subtotal Other 748,389 343,356 328,771 360,000 380,000 Subtotal Recurring 24,872,136 25,392,805 27,596,550 30,614,434 32,771,515 Public Safety (police vehicle replacements) 0 0 0 200,000 1,350,085 Public Safety (Access/fencing White Elephai 0 0 0 0 15,000 Public Safety (Install Precinct gutters) 0 0 0 0 4,000 Public Safety (Install security cameras at PrE 0 0 0 0 20,000 Public Safety (vehicle for homeless services 0 0 0 55,000 0 COVID JAG PPE Supplies 0 14,873 0 0 0 COVID JAG Law Enforcement srvs 0 55,648 0 0 0 Office & Operating Supplies 4,069 1,263 0 0 0 Small Tools & Minor Equipment 17,305 0 4,976 0 0 Building and Structures 37,181 0 0 0 0 Heavy Duty Machinery & Equipment 141,690 86,109 0 24,000 0 Carpet and workstation replacement 0 0 0 25,000 0 Building Repair and Maintenance 4,786 0 0 58,000 0 HVAC Units 0 0 67,695 0 0 Subtotal Nonrecurring 205,031 157,893 72,671 362,000 1,389,085 Total Public Safety $ 25,077,167 $ 25,550,698 $ 27,669,221 $ 30,976,434 $ 34,160,600 63 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 District Court Contract, $1,358,296 $- Public Defender Contract, 855,426 City of Spokane Valley 2023 Budgeted Contract Expenditures Prosecutor Contract, 400,000 Sheriff Contract, 27,151,157 Law Enf. Bldg Emergency Maintenance Management Contract, Contract, 30,000 90,000 Jail Contract, Animal 1,972,198 Control Contract, 350,000 64 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2023 Budget The Operations & Administrative Services Department is composed of three divisions, the Deputy City Manager Division, the Finance Division, and the Human Resources Division. 013 - Deputy City Manager Division The Deputy City Manager (DCM) supervises the Parks & Recreation and Facilities Department, Office of the City Attorney, Finance Department, IT Department, and oversees the City's Public Safety contracts. The Deputy City Manager assists the City Manager in organizing and directing the other operations of the City, and assumes the duties of City Manager in his/her absence. Accomplishments for 2022 NOTE: In 2022, the Deputy City Manager position was modified as part of a reorganization. The accomplishments listed below were completed by both the former and current Deputy City Manager. • Support the 2022 Goals of the Legislative and Executive Branch • Work with the City Manager and Staff to develop the 2023 Budget and Business Plan • Continue construction of the Barker Grade Separation Project • Continue to seek funding of the Pines Grade Separation Project • Continue design for the Pines Grade Separtion Project • Continue to oversee the repairs to City Hall • Expand the implementation of traffic impact fees within the City • Identify annexation areas to allow continued growth • Assist City Council with negotiating and renewing Law Enforcement Agreement Goals for 2023 • Support the 2023 Goals of the Legislative and Executive Branch • Work with the City Manager and Staff to develop the 2024 Budget and Business Plan • Work with City Council, City Manager, Staff, and Spokane Valley Police Department to study, develop, and implement • updated levels of service for Police, including staffing. • Study and develop plan for maximizing CenterPlace operations • Pursue identified annexation areas to allow continued growth • Continue to seek funding of the Pines Grade Separation Project Budget Summary Personnel - FTE Equivalents Deputy City Manager Senior Admin Analyst Administrative Analyst Total FTEs 2019 Actual 1.0 0.0 0.0 1.0 2020 Actual 1.0 0.0 0.0 1.0 2021 Actual 1.0 0.0 0.0 1.0 2022 Budget 1.0 1.0 1.0 3.0 2023 Budget 1.0 1.0 1.0 3.0 Budget Detail Wages, Payroll Taxes & Benefits $ 222,070 $ 231,245 $ 240,970 $ 503,822 $ 537,517 Supplies 0 0 0 600 600 Services & Charges 37,162 37,933 43,718 40,000 52,700 Total Deputy City Manager Division $ 259,232 $ 269,178 $ 284,688 $ 544,422 $ 590,817 65 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2023 Budget 014 - Finance Division The Finance Division provides financial management services for all City departments. Programs include accounting and financial reporting, payroll, accounts payable, purchasing, budgeting and financial planning, treasury, and investments. The division is also responsible for generating and analyzing financial data related to the City's operations. The department prepares Finance Activity Reports for review by the City Manager and City Council as well as the Comprehensive Annual Financial Report (CAFR) that is subject to an annual audit by the Washington State Auditor's Office. Accomplishments for 2022 • Completed the proposal, demonstrations, and contract negotiations for a new financial software to replace the Eden Financial System, which has reached end of life. Initial implementation of the Munis Financial System started in the fall of 2022. • Completed the 2021 Comprehensive Annual Financial Report by the deadline of May 30, 2022. • Maintained a consistent level of service in payroll, accounts payable, budget development, periodic and annual financial report preparation. • Provided adequate training opportunities to allow staff members to remain current with changes in pronouncements by the Governmental Accounting Standards Board (GASB), changes in the Eden financial management system, and changes in the electronic technology that allows all City employees to be more efficient and effective. • Worked with the City Attorneys Office and Deputy City Manager to lead Council through the initial allocation process for the City's $16 million allocation of Coronavirus Local Recovery Funds (CLFR). Began the process of contracting for organizations to meet the Council's allocations. Goals for 2023 • Begin implementation of the Munis Financial System. • Maintain a consistent level of service in payroll, accounts payable, budget development, periodic and annual financial report preparation and information technology services. • Continue to provide adequate training opportunities to allow staff members to remain current with changes in pronouncements by the Governmental Accounting Standards Board (GASB), and changes in the electronic technology that allows all City employees to be more efficient and effective. • Complete the 2022 Annual Financial Report by May 30, 2023 and receive a "clean audit opinion" from the Washington State Auditor's Office. • Continue to work with Community and Public Works to provide educational materials for the Street Sustainability and potential options for the Pavement Management Program. • Work with other City Departments and Council to obligate and expend the remaining $16 million in CLFR funds. Budget Summary Personnel - FTE Equivalents Finance Director Accounting Manager Accountant/Budget Analyst Accounting Technician Office Assistant II IT Manager IT Specialist GIS/Database Administrator Total FTEs 2019 Actual 1.00 1.00 3.75 2.00 0.00 0.00 3.00 1.00 11.75 2020 Actual 1.00 1.00 3.75 2.00 0.00 1.00 2.00 1.00 11.75 2021 Actual 1.00 1.00 3.75 2.00 0.00 1.00 2.00 1.00 11.75 2022 Budget 1.00 1.00 3.75 2.00 1.00 0.00 0.00 1.00 9.75 2023 Budget 1.00 1.00 3.75 2.00 1.00 0.00 0.00 1.00 9.75 Budget Detail Wages, Payroll Taxes & Benefits $ 1,275,580 $ 1,300,812 $ 1,307,686 $ 1,227,780 $ 1,292,840 Supplies 2,798 3,089 3,258 3,900 2,900 Services & Charges 18,113 18,131 13,055 16,300 18,100 Total Finance Division $ 1,296,491 $ 1,322,032 $ 1,323,999 $ 1,247,980 $ 1,313,840 66 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2023 Budget 016 - Human Resources Division Human Resources (HR) is administered through the City Manager. The HR operation provides services in compensation, benefits, training and organizational development, staffing, employee relations, and communications. The Human Resources Office also provides Risk Management services as well as Website and Mobile App design and maintenance Accomplishments for 2022 • Implemented personnel changes related to 2021 Collective Bargaining. • Attained the AWC WellCity Award for 2022. • Reassessed City fleet valuation for Washington Cities Insurance Authority coverage. • Recruited qualified employees in support of City goals and priorities. • Exploreed opportunities to reduce employee turnover and decrease the time to fill vacancies. • Supported City management & employees in the restructuring of City departments and divisions. Goals for 2023 • Support managers and supervisors in the prioritization of employee retention. • Assist WCIA in assessing the valuation of City facilities to allow for proper insurance coverage. • Support employee wellness by attaining the AWC WellCity Award for 2023. • Provide City -Wide anti-harrassment training to Employees. • Implement a new financial reporting (Personnel) system supporting employees through the transition. • Assist in the implementation of a new City-wide website design. Budget Summary Personnel - FTE Equivalents Human Resource Manager Human Resource Technician Total FTEs 2019 Actual 1.0 1.0 2.0 2020 Actual 1.0 1.0 2.0 2021 Actual 1.0 1.0 2.0 2022 Budget 1.0 1.0 2.0 2023 Budget 1.0 1.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 268,140 $ 278,542 $ 284,878 $ 307,605 $ 322,468 Supplies 1,888 1,482 1,179 1,200 1,200 Services & Charges 23,302 20,951 17,121 26,560 30,610 Total Human Resources Division $ 293,330 $ 300,975 $ 303,178 $ 335,365 $ 354,278 67 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2023 Budget 017 - Information Technology Division IT Division is responsible for the design, maintaince and support of the City's data network. This division maintain all primary computer applications including the financial management and permitting systems. Accomplishments for 2022 • Closed 1,033 helpdesk cases to date with 3.84 hour average first response rate. • Maintain computer hardware, software, network and cyber security systems . • Provide 99.999% Internet Uptime. • Began supporting Planning Commission remote (Zoom) meetings twice a month while maintaining City Council remote meetings. • Maintain computer hardware, software, network and cyber security systems . • Support staff knowledge of Cybersecurity threats by offering training curriculum. • Improve security at City Hall and Centerplace by installing higher quality security cameras. • Replace card access at Centerplace and Maintenance shop to integrate with City Hall. Goals for 2023 • Deploy Multi -Factor Authentication solution. • Offer secure password manager solution and eliminate insecure password storage options. • Assist in deployment and support of finance software replacement. • Support staff in development and implementation of software solutions. • Upgrade network and server core hardware infrastructure to maintain stability and improved performance. • Deploy security information and event management solution. Budget Summary Personnel - FTE Equivalents IT Manager IT Specialist Total FTEs 2019 Actual 0.00 2.00 2.00 2020 Actual 1.00 2.00 3.00 2021 Actual 1.00 2.00 3.00 2022 Budget 1.00 2.00 3.00 2023 Budget 1.00 2.00 3.00 Budget Detail Wages, Payroll Taxes & Benefits $ 0 $ 0 $ 0 $ 390,423 $ 412,308 Supplies 0 0 0 500 500 Services & Charges 0 0 0 12,200 12,400 Total Finance Division $ 0 $ 0 $ 0 $ 403,123 $ 425,208 68 Fund: 001 Dept: 033 General Fund Facilities Spokane Valley 2023 Budget 033 - Facilities The Parks, Recreation & Facilities Director provides management and oversight of the City's facilities. This department is responsible for the overall operations and maintenance of the City Hall facility, the City's Valley Precinct facility, CenterPlace and the Street Maintenance Shop. The Facilities Department is resposible for, among other things, grounds maintenance, jaitorial services, lighting, and maintenance of the HVAC and other building systems. Accomplishments for 2022 • Migrated janitorial services for City Hall in-house for improved level of service. • Continued to monitor maintenance tracking system in order to prioritize work. • Continued to coordinate maintenace activities with City Hall staff. • Continued to coordinate maintenance activities with SVPD Precinct staff. • Continued to coordinate maintenance activities with Street Maintenance Shop staff. • Continued to coordinate maintenance activites with CenterPlace staff. • Coordinated emergency preparedness drills with affected staff and coordinating agencies. • Continued to coordinate City Hall repairs. Goals for 2023 • Improve coordination and utilization of Facilities Work Group across all City Facilities. • Increase utilization of maintenance tracking system in order to prioritize work. • Continue to coordinate maintenace activities with City Hall staff. • Continue to coordinate maintenance activities with SVPD Precinct staff. • Continued to coordinate maintenance activities with Street Maintenance Shop staff. • Continue to coordinate maintenance activites with CenterPlace staff. • Coordinate emergency preparedness drills with affected staff and coordinating agencies. • Continue to coordinate City Hall repairs. • Coordinate maintenance and operation of new City Facilities. Budget Summary Personnel - FTE Equivalents Maintenance Worker Lead - Facilities Administrative Assistant Custodian Total FTEs 2019 Actual 1.0 0.0 0.0 1.0 2020 Actual 1.0 0.0 0.0 1.0 2021 Actual 2.0 0.0 0.0 2.0 2022 Budget 1.0 1.0 1.0 3.0 2023 Budget 0.8 1.0 1.0 2.8 Budget Detail Wages, Payroll Taxes & Benefits $ 86,434 $ 101,631 $ 169,671 $ 261,333 $ 267,052 Supplies 32,920 27,611 33,920 27,000 42,800 Services & Charges 156,699 183,508 179,255 181,687 159,800 Nonrecurring expenditures 174,807 295,923 353,224 777,640 0 Total Administrative Division $ 450,860 $ 608,673 $ 736,070 $ 1,247,660 $ 469,652 69 Fund: 001 Dept: 040 General Fund Community & Public Works Spokane Valley 2023 Budget Community & Public Works The Community and Public Works Department is comprised of four divisions: the Administration Division, the Engineering Division, the Building Division, and the Planning Division. 040 -Administration Division The Administration Division is responsible for the management and direction of the Community & Public Works Department within the City of Spokane Valley. In addition to managing the four operational divisions, the Administration Division is responsible for setting department goals, objectives, and policies. Accomplishments for 2022 • In February 2022, the CPW Department was reorganized and the Administration Division was created. • Established management guidelines for monitoring various Community & Public Works divisions. Goals for 2023 • Begin the process of developing a city-wide, comprehensive Asset Management Program. • Evaluate and select a Community Development permitting and code enforcement software. • Work with Fleet Services Manager to finalize a Snow Plow Fleet Management Program. • Work with Fleet Services Manager to finalize a Vehicle Fleet Management Program. • Coordinate efforts between Building and Planning Divisions in the evaluation replacement permit software systems. • Continue to coordinate City planning and operations with other local, regional, and state entities. • Coordinate the City's comprehensive Pavement Preservation Program. Budget Summary Personnel - FTE Equivalents Community & Public Works Director Administrative Assistant Total FTEs 2019 Actual 0.0 0.0 0.0 2020 Actual 0.0 0.0 0.0 2021 Actual 0.0 0.0 0.0 2022 Budget 1.0 1.0 2.0 2023 Budget 1.0 1.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 0 $ 0 $ 0 $ 298,928 $ 308,526 Supplies 0 0 0 700 1,200 Services & Charges 0 0 0 2,600 57,400 Total Engineering Division $ 0 $ 0 $ 0 $ 302,228 $ 367,126 70 Fund: 001 Dept: 040 General Fund Community & Public Works Spokane Valley 2023 Budget 041 - Engineering Division The Engineering Division combines Development Engineering from the previous Community & Economic Development Department with the engineering service provided by the previous Public Works Department. The Engineering Division includes the following functions: Capital Improvement Program (CIP) plans, designs, and constructs new facilities and maintains, preserves, and reconstructs existing facilities owned by the City of Spokane Valley. Development Engineering (DE) ensures that land actions and commercial building permits comply with the adopted codes for private infrastructure development through plan review and construction inspection. Traffic Management and Operations provides traffic engineering for safe and efficient multi -faceted transportation systems throughout the City (included in the Street Fund #101). Utilities oversees the City's surface and Stormwater Utility, manages the City's contracts for solid waste collection and disposal, and coordinates other utility issues on behalf of the City as assigned (included in the Stormwater Management Fund #402). Street Maintenance provides responsive maintenance and repairs for 461 center line miles of City streets. The City of Spokane Valley operates ten City -owned snow plows which are responsible for the clearing of the priority 1 and 2 roads along with selected hillsides (included in the Street Fund #101). Accomplishments for 2022 • Succesfully Implemented approved capital projects and administered state and federal grants. • Successfully passed a federal audit with no findings. • Completed the construction of the Barker Road Grade Separation Project. • Advanced the preliminary engineering and right-of-way phase of the Pines Road Grade Separation Project. • Continued pursuing opportunities to fund the construction of the Pines Road Grade Separation Project. • Completed an alternative analysis for the Sullivan/Trent Interchange Project. • Secured funding for the preliminary engineering of the Sullivan/Trent Interchange Project. • Prepared and applied for over 40 grant applications to support capital projects. • Continued to coordinate regional transportation issues with SRTC, WSDOT, and other agencies. • Completed a stormwater comprehensive plan update and rate study for the Stormwater Utility. • Started the Ecology -observed update for the Solid Waste Management Plan. • Processed record number of engineering permits and land use applications in accordance with City codes. • Implemented automated traffic signal performance measures (ASTMS) and reduced travel times on the Pines Road and Sullivan Road corridors. Goals for 2023 • Implement approved capital projects. • Administer state and federal funds received for capital projects. • Prepare and apply for grant applications for capital projects. • Advance the preliminary engineering and right-of-way phase of the Pines Road Grade Separation Project. • Continue pursuing opportunities to fund the construction of the Pines Road Grade Separation Project. • Advance the preliminary engineering phase of the Sullivan/Trent Interchange Project. • Continue to coordinate regional transportation issues with SRTC, WSDOT, and other agencies. • Evaluate the potential to implement traffic impact fees citywide • Implement UIC and MS4 progam • Finalize the update of the Solid Waste Management Plan. • Process engineering permits and land use applications in a professional and timely manner and ensure consistency with City codes. • Implement ATSPMs across a wider range of the signal network using existing software. (continued on next page) 71 Fund: 001 Dept: 040 General Fund Community & Public Works Spokane Valley 2023 Budget (continued from prior page) Personnel - FTE Equivalents Administrative Assistant Assistant Engineer CAD Manager City Engineer Engineer Engineering Manager - CIP Engineering Manager- Utility Engineering Tech I Engineering Tech II Engineering Tech Supervisor Main/Construction Inspector Senior Dev Engineer Senior Engineer-Proj Mgmt. Senior Planning Grants Engineer Water Resource Sr. Engineer Total FTEs Interns Budget Detail Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Engineering Division 041 - Engineering Division Budget Summary 2019 Actual 2020 Actual 2021 Budget 2022 Budget 2.0 2.0 2.0 1.0 0.45 0.20 0.70 2.20 0.0 0.0 0.0 0.5 1.0 1.0 1.0 1.0 0.5 1.0 1.0 0.5 1.0 1.0 1.0 1.0 0.0 0.0 0.0 0.0 1.5 1.5 1.5 1.5 0.75 0.75 0.75 0.95 0.0 0.0 0.0 0.0 2.0 2.0 2.0 2.0 1.0 1.0 1.0 1.0 1.7 1.7 1.7 1.7 0.375 0.375 0.375 0.375 1.0 1.0 1.0 1.0 2023 Budget 1.0 2.2 0.0 1.0 0.5 1.0 0.250 0.9 0.65 0.5 2.0 1.0 1.7 0.0 1.0 13.275 13.525 14.025 14.725 13.700 0.0 0.0 0.0 0.0 0.4 $ 1,472,750 22,534 200,147 $ 1,695,431 $ 1,381,989 18,187 207,293 $ 1,607,469 $ 1,552,400 21,912 149,404 $ 1,723,716 $ 2,048,523 30,500 265,163 $ 1,989,144 34,000 282,069 $ 2,344,186 $ 2,305,213 * These positions are budgeted partially to the Engineering Division in the General Fund with the balance budgeted as a part of Capital Projects Funds, the Street Fund #101, and the Stormwater Fund #402. 72 Fund: 001 Dept: 040 General Fund Community & Public Works Spokane Valley 2023 Budget 043 - Building and Code Enforcement Division The Building Division is responsible for implementing and enforcing the State Building Code as required by state law. The purpose of the International Codes, as adopted by the State of Washington and City of Spokane Valley, is to promote the health, safety, and welfare of the occupants or users of the building and structures and the general public by requiring minimum performance standard for structural strength, exit systems, stability sanitation, light, ventilation, energy conservation, and fire safety to ensure the City's comply with various codes. Accomplishments for 2022 • In February 2022, the CPW department was reorganized to create separate Building and Planning Divisions. • Implemented enhanced monthy reporting resulting in more informative permit reports. • Expanded online permit portal options to simplify process for various permit types such as Adult Family Home inspections. • Implemented Code Enforcement program improvements to improve communication and response to customers. • Participated in regional Code groups such as SHBA Spokane Regional Code Group and Inland Fire & Life Safety Council. • Held multiple meetings with staff of other agencies such as Labor & Industries to share information and successful post -pandemic strategies. Goals for 2023 • Actively coordinate with staff of other CPW divisions to ensure continued high level of Permit Center customer service following reorganization. • Strategize process for scanning commercial address files. • Continue to explore options for enhancement or replacement of permit system software applications. • Further expand online permitting options and streamline permitting options for common project types. • Continue to improve Code Enforcement program and public outreach/education. • Partner with regional permitting agencies towards creation of local/in-house training program for code professionals. • Implement continual schedule of mini -training presentations by staff for staff to support mutual understanding of various Divisions' processes. Personnel - FTE Equivalents Building Official Assistant Building Official Development Service Coordinator Senior Permit Specialist Engineering Tech Permit Facilitator Plans Examiner Building Inspector II Office Assistant II Office Assistant I Permit Specialist/Facilitator Administrative Assistant Senior Planner Associate Planner Planner Code Enforcement Officer Total FTEs Budget Summary 2019 Actual 1.0 1.0 1.0 0.0 1.0 1.0 1.0 3.0 1.0 3.0 1.0 1.0 1.0 0.0 3.0 1.0 20.0 2020 Actual 1.0 1.0 1.0 0.0 1.0 0.0 1.0 3.0 1.0 3.0 2.0 1.0 1.0 0.0 3.0 2.0 21.0 2021 Actual 1.0 1.0 1.0 0.0 1.0 0.0 1.0 3.0 1.0 3.0 2.0 0.0 1.0 2.0 3.0 2.0 22.0 2022 Budget 1.0 1.0 1.0 0.0 1.0 0.0 1.0 3.0 1.0 2.0 2.0 0.0 0.0 0.0 0.0 2.0 15.0 2023 Budget 1.0 1.0 1.0 1.0 0.0 0.0 1.0 3.0 0.0 2.0 2.0 1.0 0.0 0.0 0.0 2.0 15.0 Budget Detail Wages, Payroll Taxes & Benefits $ 1,860,223 $ 1,950,262 $ 1,965,489 $ 1,983,212 $ 1,658,382 Supplies 17,305 19,271 23,037 31,450 42,500 Services & Charges 299,929 314,903 353,850 172,100 374,660 Non Capital Office Furniture - Nonrecurring 0 0 0 0 0 Total Building Division $ 2,177,457 $ 2,284,436 $ 2,342,376 $ 2,186,762 $ 2,075,542 73 Fund: 001 Dept: 040 General Fund Community & Public Works Spokane Valley 2023 Budget 044 - Planning Division The Planning program's current primary responsibilities include processing revisions to the City's Municipal Code, reviewing land use applications to ensure compliance with adopted development regulations, with the State Environmental Policy Act (SEPA)(RCW 43.21 C), and with the state subdivision law (RWC 58.17). Accomplishments for 2022 • In February 2022, the CPW department was reorganized and the Planning Division was separated from the Building Division. • Reviewed and processed City and privately initiated amendments to the Comprehensive Plan. • Collaborated with regional partners in long range planning efforts including updates to County Wide Planning Policies. • Developed and processed the City -initiated amendments to the Municipal Code. • Reviewed and processed various land use development applications such as preliminary and final subdivisions, accessory dwelling units, street vacations, and boundary line adjustments. • Hired a new Planner to replace vacated Associate Planner position. Goals for 2023 • Identify and develop implementation strategies from the Housing Action Plan. • Review and process City and privately initiated amendments to the Comprehensive Plan. • Collaborate with regional partners in long range planning efforts including updates to the Land Quantity Analysis, • population and housing allocations. • Continue to process land use development applications in a timely and efficient manner. • Increase cross -training and expansion of training related housing and long-range planning techniques. • Seek grants to support City planning initiatives. Budget Summary Personnel - FTE Equivalents Planning Manager Senior Planner Associate Planner Planner Total FTEs 2019 Actual 0.0 0.0 0.0 0.0 0.0 2020 Actual 0.0 0.0 0.0 0.0 0.0 2021 Actual 0.0 0.0 0.0 0.0 0.0 2022 Budget 1.0 1.0 0.0 3.0 5.0 2023 Budget 1.0 1.0 2.0 1.0 5.0 Budget Detail Wages, Payroll Taxes & Benefits $ 0 $ 0 $ 0 $ 662,230 $ 689,349 Supplies 0 0 0 7,600 5,530 Services & Charges 0 0 0 169,900 174,015 Total Building Division $ 0 $ 0 $ 0 $ 839,730 $ 868,894 74 Fund: 001 Dept: 040 General Fund Economic Development Spokane Valley 2023 Budget 042 - Economic Development Division The Economic Development Division oversees the Comprehensive Plan, the Six -Year Transportation Improvement Plan (TIP), Community Development Block Grants and Public Relations. The Division works to build relationships with businesses, the community, and economic development partners to pursue economic development strategies ensuring long-term fiscal strength of the City. Accomplishments for 2022 • Implement marketing campaigns to promote 2022 city events to engage citizens and attract visitors. • Research and utilize new and existing social media platforms to increase citizen engagement and public awareness. • Continue producing the semi-annual newsletter informing citizens of current projects, services and events. • Partner with Spokane Valley Chamber of Commerce to develop and co -market workshops & State of the City event. • Implement the retail recruitment strategy. • Launched a new website to promote and market CenterPlace Regional Event Center. • Publish comprehensive homeless & housing content on website/print for businesses and residents. • Work with hoteliers to draft a City Tourism Promotion Area petition and establish City TPA . • Developed and launched data tracking apps for homeless outreach and camp clean-up. • Facilitated the clean-up of 68,400 pounds of trash in first 7 months of 2022. • Developed Pavement Condition Index Map Series for portraying the streets with the most need for repair. • Analyzed and modified scripts for Land Capacity Analysis to support Urban Growth Area expansion. Goals for 2023 • Implement marketing campaigns to promote city events to improve citizen participation and enhance tourism. • Continue utilizing city's social media platforms to increase citizen engagement . • Maintain the production of semi-annual newsletters informing citizens of current projects, services and events. • Partner with the Parks & Recreation Department to assist in promoting its programs and events. • Continue to partner with Spokane Valley Chamber to develop and co -market the State of the City and workshops. • Plan and host the general public, business leaders and dignitaries at 20th Anniversary celebration event(s). • Continue partnership with Spokane Arts to install signal box art wraps. • Complete design and development of new City website; launch spring 2023. • Work with appropriate community partners to ensure LTAC and TPA funding is promoted & utilized. • Complete tourism study to identify key projects and marketing approach. • Manage Retail Strategies contractor to recruit new, interesting and unique retail businesses to the Spokane Valley. • Identify innovative approaches to grow and leverage existing or new plans for tourism and business development. • Develop an outward facing GIS application for the general public. Personnel - FTE Equivalents Economic Development Director Economic Development Specialist Communication & Marketing Officer Public Information Officer Senior Transportation Planner GIS Analyst Housing & Homeless Services Coordinator Administrative Assistant Total FTEs 042 - Economic Development Division Budget Summary 2019 Actual 1.0 2.0 0.0 1.0 1.0 0.0 0.0 1.0 6.0 2020 Actual 1.0 2.0 0.0 1.0 1.0 0.0 0.0 1.0 6.0 2021 Actual 1.0 1.0 0.0 1.0 1.0 0.0 0.0 1.0 5.0 2022 Budget 1.0 1.0 0.0 1.0 1.0 0.77 1.0 1.0 6.77 2023 Budget 1.0 1.0 1.0 1.0 0.0 0.77 1.0 1.0 6.77 Interns 1.0 1.0 1.0 1.0 1.0 Budget Detail Wages, Payroll Taxes & Benefits $ 582,027 $ 609,137 $ 662,067 $ 903,817 $ 938,604 Supplies 1,954 12 1,320 6,900 7,900 Services&Charges 333,157 350,716 317,709 551,145 599,990 Nonrecurring Expenditures 25,000 104,915 55,577 20,000 30,000 Total Engineering Division $ 942,138 $ 1,064,780 $ 1,036,673 $ 1,481,862 $ 1,576,494 • This position is budgeted partially to the Economic Development Division in the General Fund with the balance budgeted as a part of the Stormwater Fund #402. 75 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2023 Budget The Parks and Recreation Department is composed of six divisions including Administration, Maintenance, Recreation, Aquatics, Senior Center, and CenterPlace. The overall goal of the department is to provide quality recreation programs and acquisition, renovation, development, operation and maintenance of parks and maintenance of parks and recreation facilities. Parks Administration Division The Administration Division provides direction and leadership for the Parks and Recreation Department in implementing the goals and objectives of the City Council and facilitates the general upkeep of parks and public areas of the City. Accomplishments for 2022 • Delayed Phase 1 construction (Park Infrastructure) at Balfour Park due to bids exceeding engineers estimate. • Established a cooperative effort with DNR regarding the 100 acre natrual area adjacent to Mirabeau Park. • Apply for two RCO Park Development Grants for Phase 2 Greenacres Park. • Advanced the Spokane Valley River Loop Trail concept through local meetings and presentations. • Acquired three additional park properties for future park development at Summerfield, Ponderosa, and Flora -south. • Commenced development of 6-year Parks Capital Improvement Program. • Completed much -needed repairs at Spokane Valley Pools. Goals for 2023 • Construct Phase 1 (Park Infrastructure) at Balfour Park • Design & Develop Summerfield Property Parking & Trail • Design & Develop Ponderosa Property Parking & Trail • Design & Develop Flora Property Parking & Trail • Continue to work on cooperative management of DNR 100-acre Natural Area Preserve at Mirabeau Point Park • Continue to advance Spokane Valley River Loop Trail project • Commence Parks, Recreation & Master Plan 2024 update Budget Summary Personnel - FTE Equivalents Parks & Recreation Director Administrative Assistant Total FTEs 2019 Actual 1.0 1.0 2.0 2020 Actual 1.0 1.0 2.0 2021 Actual 1.0 1.0 2.0 2022 Budget 1.0 1.0 2.0 2023 Budget 1.0 1.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 266,534 $ 273,466 $ 278,378 $ 290,768 $ 297,799 Supplies 2,778 2,400 3,531 3,500 2,900 Services & Charges 56,899 50,672 24,609 56,750 75,425 Total Parks Administration Division $ 326,211 $ 326,538 $ 306,518 $ 351,018 $ 376,124 76 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2023 Budget 300 - Maintenance Division The Parks Maintenance Division is responsible for the contracted maintenance and upkeep of our parks and public areas including the Centennial Trail. Budget Detail Supplies Services & Charges Nonrecurring expenditures Total Maintenance Division Budget Summary 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget $ 381 $ 8,171 $ 5,126 $ 2,500 $ 2,000 935,374 899,732 932,010 947,955 970,455 0 0 31,984 0 0 $ 935,755 $ 907,903 $ 969,120 $ 950,455 $ 972,455 301 - Recreation Division The Recreation Division coordinates and facilitates the delivery of recreation programs and service throughout the City and the City's Park system. Accomplishments for 2022 • Restored summer day camp at full capacity with ten weekly sessions. • Provided walking program for community members. • Continued to offer free summer meal program at 3 parks. • Offered community celebration on the West Lawn Plaza in celebration of July being Parks and Rereation Month • Continued to foster relationships with community partners. • Planned and executed an Arbor Day Celebration on the West Lawn Plaza. • Expand outdoor movie events from two to three, including a Movie on the West Lawn Plaza. • Partnered with the Spokane County Library District to offer Storytime in the Park and live music at three parks Goals for 2023 • Seek funding through No Child Left Inside program to enhance summer teen programming • Establish at least one new off season recreational program offering • Continue to publish and distribute Spring/Summer and Fall/Winter Recreation Guides • Enhance summer day camp staff training to include youth mental health awareness and skillsets • Continue to offer free summer meal program and library partnership in 3 parks • Continue to foster relationshiops with community partners through sponsorships of recreaion programs • Hold annual Arbor Day Celebration on the West Lawn Plaza • Contniue to offer outdoor movie events on the West Lawn Plaza and at Mirabeau Meadows Personnel - FTE Equivalents Recreation Coordinator Recreation Coordinator Budget Summary 2019 Actual 1.0 0.0 1.0 2020 Actual 1.0 0.6 1.6 2021 Actual 1.0 0.6 1.6 2022 Budget 1.0 0.6 1.6 2023 Budget 1.0 0.6 1.6 Budget Detail Wages, Payroll Taxes & Benefits $ 152,492 $ 139,368 $ 165,498 $ 239,707 $ 252,831 Supplies 6,368 6,069 3,283 12,400 15,900 Services & Charges 68,726 21,792 14,587 78,580 79,625 Total Recreation Division $ 227,586 $ 167,228 $ 183,368 $ 330,687 $ 348,356 77 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2023 Budget 302 -Aquatics Division The City of Spokane Valley owns three pools: Park Road Pool, Terrace View Pool, and Valley Mission Pool. Services include open swim, swim lessons, swim team and facility rentals. In addition, the City leases a portion of Valley Mission Park to Splashdown Inc. for a water park. The City currently is contracting with the YMCA for all aquatic activities within the City. The YMCA provides the lifeguards and maintains the pools during the season. Accomplishments for 2022 • Maintain partial summer swimming programming* • Maintained Paws in the Pool Event • Continued to foster community partnerships and sponsorships • Partnered with Pool World to offer free swim sessions at one pool • Continue to partner with Make a Splash to offer free water safety clinics at one pools* • Partnered with Spokane Parks Foundation to offer swim lesson and swim team scholarships began season with limited programming due to staffing shortages; expanded programs throughout the season Goals for 2023 • Return to full summer aquatics programming • Expand Paws in the Pool Event to include local dog -related vendors • Contnue to foster community partnerships • Continue to partner with Pool World to offer free swim sessions at all three pools • Continue to partner with Make a Splash to offer free water safety clinics • Continue to partner with Spokane Parks Foundation to offer swim lesson and swim team scholarships Budget Summary Budget Detail Supplies Services & Charges Nonrecurring expenditures Total Aquatics Division 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget $ 37 $ 0 $ 497 $ 2,000 $ 2,000 515,370 117,023 304,750 536,700 563,700 0 0 0 30,000 0 $ 515,407 $ 117,023 $ 305,247 $ 568,700 $ 565,700 78 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2023 Budget 304 - Senior Center Division The City of Spokane Valley Parks and Recreation Department assumed operational control of the Valley Senior Center in 2003. Accomplishments for 2022 • Worked with the Senior Center Board and Recreation Staff to create new programs for seniors. • Improved resources to assist with the Senior Center website and newsletter. • Enhanced existing Senior Center programs. • Fostered relationships with Communtiy partners. Goals for 2023 • Continue to work with the Senior Center Board and Recreaiton Staff to track utilization and create new programs. • Assist in planning and coordinating an annual senior resource fair with local vendors and service providers. • Continue to provide support and assistance with the Senior Center website and newsletter. • Continue to coordinate and health and wellness informational programs for Senior Center members Budget Summary Personnel - FTE Equivalents Senior Center Specialist Total FTEs 2019 Actual 1.0 1.0 2020 Actual 0.4 0.4 2021 Actual 0.4 0.4 2022 Budget 0.4 0.4 2023 Budget 0.4 0.4 Budget Detail Wages, Payroll Taxes & Benefits $ 17,716 $ 27,369 $ 28,278 $ 29,976 $ 31,337 Supplies 0 843 501 1,600 1,600 Services & Charges 781 477 1,076 5,225 5,175 Total Senior Center Division $ 18,497 $ 28,689 $ 29,855 $ 36,801 $ 38,112 79 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2023 Budget 305 - CenterPlace Division Construction of Mirabeau Point CenterPlace began in late 2003 and was completed mid -year 2005. The project represented the culmination of eight years of planning and fundraising by Mirabeau Point Inc. and the joint involvement of the City and Spokane County. The approximately 54,000 square foot facility houses the City of Spokane Valley Senior Center, a great room/banquet facility, numerous meeting rooms, multi -purpose rooms and a high tech lecture hall. The facility combines with Mirabeau Meadows Parks and Mirabeau Springs to form a regional focal point for Northeastern Washington and Northern Idaho. Accomplishments for 2022 • Replaced carpet in Senior Center card room, Executive conference room and classroom 205 • Painted Senior Center exterior portico • Worked with IT to complete security camera upgrades • Implemented new West Lawn Plaza events including two youth dance parties attended by over 800 spectators • Utilized new CenterPlace website to enhance programming Goals for 2023 • Reconfigure CenterPlace entrance lobby & Greenhouse area for improved security and useability • Replace tread in CenterPlace stairwells and upgrade flooring in 2nd level hallways • Add a shade sail canopy to West Lawn Plaza Stage • Implement additional new marketing and community events on the West Lawn Plaza • Upgrade capabilities in the Great Room & Auditorium for improved online meeting functionality • Secure additional equipment for expanded use of the West Lawn Plaza • Increase number of reservations, events, occupancy, utiliziation and cost recovery at CenterPlace Budget Summary Personnel - FTE Equivalents Centerplace Coordinator Administrative Assistant Office Assistant I Office Assistant 11 Maintenance Worker -Facilities Total FTEs 2019 Actual 1.0 1.0 1.0 0.0 2.0 5.0 2020 Actual 1.0 1.0 1.0 0.0 2.0 5.0 2021 Actual 1.0 1.0 1.0 0.0 2.0 5.0 2022 Budget 1.0 1.0 1.0 0.0 2.0 5.0 2023 Budget 1.0 0.0 1.0 1.0 1.84 4.84 Budget Detail Wages, Payroll Taxes & Benefits $ 466,281 $ 412,779 $ 424,755 $ 553,141 $ 562,648 Supplies 98,232 56,302 63,848 83,774 96,924 Services & Charges 321,020 237,671 247,826 333,460 336,931 Nonrecurring Expenditures 0 17,086 5,000 38,700 176,000 Total CenterPlace Division $ 885,533 $ 723,838 $ 741,429 $ 1,009,075 $ 1,172,503 80 Fund: 001 Dept: 090 General Fund General Government Spokane Valley 2023 Budget The General Government Department accounts for those activities that are not specific to the functions of any particular General Fund Department or operation. Expenditures recorded here are composed of City Hall bond payments; information technology equipment and services; capital costs that benefit more than one department; support of agencies external to the City that provide social service programs and economic development services; and transfers to other City funds for property/casualty insurance premiums (Fund #502), park capital projects (Fund #309) and the pavement preservation program (Fund #311). Budget Summary Supplies Employee Recognition -Operating Supplies Office & Operating Supplies Vehicle Maintenance Supplies Small Tools & Minor Equipment Security Hardware Network Hardware - Non Capital Computer Hardware - Non Capital Computer Software - Non Capital Server Hardware Security Software Licensing Network Software Licensing Server Software Licensing Office & Operating Supplies 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget $ 3,156 $ 2,281 $ 725 $ 3,500 $ 3,500 0 599 2,357 0 0 0 2,196 152 1,000 1,000 1,746 2,977 1,670 6,000 7,000 0 0 152 2,000 2,000 0 0 633 51,213 33,000 36,414 13,972 7,760 15,500 15,500 2,979 1,519 21,677 30,800 36,000 0 0 5,981 5,000 5,000 0 0 30,419 33,000 52,950 0 0 3,447 1,700 3,500 0 0 4,524 6,000 6,500 4,309 3,648 1,732 3,700 3,700 48,604 27,192 81,229 159,413 169,650 Other Services & Charges Professional Services - Misc. Studies 72,359 97,892 109,802 243,000 243,000 Accounting & Auditing 92,353 105,162 117,493 108,000 120,000 Postage 2,974 17 55 1,000 1,000 Telephone Service 12,801 13,927 24,485 28,700 16,500 Cell Phones 1,561 1,480 1,338 2,000 2,000 Internet Service 8,793 9,006 9,750 10,200 10,200 Taxes and Assessments 0 0 0 1,000 1,000 Sewer 91 0 0 0 0 Professional Services 762 0 0 1,500 1,500 Equip Repair & Maint-Hardware Support 27,859 17,154 0 0 0 IT Support 37,474 15,517 1,498 15,500 30,500 Equip Repair & Maint-Hardware Support 0 0 306 4,600 10,600 Software Licenses & Maintenance 122,478 134,072 81,917 516,350 546,600 Security Infrastructure Maintenance 0 0 0 1,000 1,000 Network Infrastructure Maintenance 0 0 14,604 14,550 14,650 Merchant Charges (Bankcard Fees) 300 532 1,816 500 1,900 Network Infrastructure Access 5,184 5,155 5,210 6,000 6,600 Network Infrastructure Access -SCRAPS 0 0 1,199 0 1,200 Equipment Rental 4,267 4,169 3,869 4,200 4,000 Interfund Vehicle Lease 500 500 500 500 3,000 Printing & Binding 623 0 1,587 500 500 Miscellaneous Services 7,859 2,171 3,144 5,000 5,000 General Operating Leases: Computer 67,179 67,452 62,179 70,000 70,000 Economic Development -Site Selector 0 8,195 0 0 0 Outside Agencies- Social Svc & Econ. Dev. 174,664 168,331 171,872 182,000 182,000 County Data Sharing Passthrough Costs 0 0 0 0 1,000 Professional Services - Economic Dev. 765 0 0 1,000 1,000 Alcohol Treatment: Liquor Excise Tax 10,477 15,597 10,412 15,600 15,600 Alcohol Treatment: Liquor Profits 15,620 19,409 11,523 19,500 19,500 Homelessness Response Service - Park 0 420 0 0 0 $ 666,943 $ 686,158 $ 634,559 $ 1,252,200 $ 1,309,850 (continued to next page) 81 Fund: 001 Dept: 090 General Fund General Government Spokane Valley 2023 Budget (continued from previous page) Intergovernmental Services Election Costs Voter Registration Taxes and assessments Spokane County Air Pollution Authority Capital Outlays Computer Hardware - Capital Debt Service: Principal Interest and Other Debt Service Costs Budget Summary 2019 Actual 2020 Actual 2021 Budget $ 75,433 $ 0 $ 145,911 94,787 100,871 85,815 12,020 12,020 12,020 137,219 140,411 150,830 319,459 253,302 394,576 2022 Budget $ 0 100,000 12,100 148,200 2023 Budget $ 110,000 100,000 12,100 178,018 260,300 400,118 0 40,516 (63) 30,000 15,000 0 40,516 (63) 30,000 15,000 600 0 600 600 600 Interfund Payments for Service Transfer out - #204 (City Hall bond payment) 401,250 401,450 401,500 401,400 401,150 Transfer out - #309 (park capital projects) 160,000 160,000 160,000 160,000 160,000 Transfer out-#311 (pavement preservation) 972,300 982,023 991,843 1,001,800 1,011,800 Transfer out - #501 (CenterPlace kitchen reserve) 36,600 36,600 36,600 0 0 Transfer out - #502 (risk management) 390,000 410,000 425,000 450,000 600,000 1,960,150 1,990,073 2,014,943 2,013,200 2,172,950 Miscellaneous SCRAPS pass through 1,172 1,189 0 1,200 0 Leasehold Excise Tax Pass -Through 530 0 0 0 0 1,702 1,189 0 1,200 0 Subtotal Recurring Expenditures $ 2,997,458 $ 2,998,430 $ 3,125,844 $ 3,716,913 $ 4,068,168 Nonrecurring/Nonrecurring Capital IT capital replacement 0 15,075 0 136,000 151,000 Heavy Duty Mach. & Equip.- City Hall Generator 158,007 13,590 0 0 0 Computer Hardware - Capital 106,517 71,177 115,986 0 0 Computer Software - Capital 0 16,335 0 500,000 500,000 COVID-19 related expenditures 0 4,255,977 37,141 7,000,000 0 Land Acquisition 0 0 27,397 0 0 Transfer out - #101 0 0 2,552,600 3,084,919 3,530,048 Transfer out - #122 (Replenish Winter Weather Resell, 120,000 500,000 364,440 89,805 0 Transfer out - #309 (Park Capital) 1,174, 368 2,781,166 18,813 0 0 Transfer out -#312(capital reserve fund) 7,109,300 0 11,126,343 3,593,000 0 Transfer out - #501 (new code enf. vehicle) 0 27,472 0 40,000 0 8,668,192 7,680,792 14,242,720 14,443,724 4,181,048 Total Governmental Division $11,665,650 $10,679,222 $17,368,564 $18,160,637 $ 8,249,216 82 Fund: 101 Street Fund Spokane Valley 2023 Budget 101 -Street Fund The Street Fund provides responsive maintenance and repairs for approximately 461 center line miles of City streets. Most services provided by the Street Fund are contracted services, under the oversight of City staff. These contracted services include street and stormwater maintenance, roadway landscape maintenance, street sweeping, and stormwater facilites cleaning. Additionally, during winter months, the Street Fund is also responsible for managing snow and ice services utilizing both City owned and operated equipment, as well as contracted equipment and labor services. Accomplishments for 2022 • Continue on -going roadway and bridge maintenance and repairs. • Completed the Evergreen Bridge Deck Repair project. • Implemented automated traffic signal performance measures (ASTMs) and reduced travel times on the Pines Road and Sullivan Road corridors. • Continued implementation of a comprehensive Pavement Preservation Program, including funding source identification. • Continued annual roadway maintenance and repair projects, including resurfacing several local and collector streets. • Continued winter roadway operations, including full -city plows during significant snow events. Goals for 2023 • Continue on -going roadway and bridge maintenance and repairs. • Implement ATSPMs across a wider range of the signal network using existing software. • Continue annual roadway maintenance and repair efforts. • Continue winter operations. • Continue implementation of a comprehensive Pavement Preservation Program, including funding source implementation. • Work with other departments in developing a city-wide, comprehensive Asset Management Program, which will include transportation operations facilities. Personnel - FTE Equivalents Assistant Engineer Construction Inspector Engineering Tech II Maintenance/Construction Inspector Mechanic Planning Grants Engineer Public Works Superintendent Senior Engineer - Traffic Stomrwater Foreman Streets Foreman Traffic Signal Technician Traffic Engineer Traffic Engineering Manager Total FTEs Budget Summary 2019 Actual 0.3 1.5 0.3 2.35 0.00 0.375 1.0 1.0 0.0 0.0 0.0 1.0 0.0 7.725 2020 Actual 0.00 1.50 0.25 2.35 0.00 0.375 1.0 1.0 0.0 0.0 0.0 1.0 0.0 7.475 2021 Actual 0.0 1.50 0.25 2.35 0.00 0.375 1.0 1.0 0.0 0.0 0.0 1.0 0.0 7.475 2022 Budget 0.0 1.50 0.25 0.50 0.75 0.375 1.0 0.0 0.1 1.0 0.0 1.0 1.0 7.475 2023 Budget 0.0 1.50 * 0.25 * 0.50 * 0.75 * 0.25 * 1.0 0.0 0.1 * 1.0 1.0 1.0 1.0 8.350 (continued to next page) • These positions are budgeted partially to the Street Fund with the balance budgeted as a part of the General Fund, Capital Projects Funds, and the Stormwater Fund #402. 83 Fund: 101 Street Fund Spokane Valley 2023 Budget (continued from previous page) Revenues Utility Tax Motor Vehicle Fuel Tax Multimodal Transportation Revenue Right -of -Way Maintenance Fee Investment Interest Miscellaneous Transfers in - #106 Budget Summary 2019 Actual 2020 Actual 2021 Actual $ 1,563,981 $ 1,388,026 $ 1,033,915 2,018,186 1,737,864 1,901,926 132,637 131,847 132,334 84,704 93,033 115,307 4,022 823 555 8,063 55,441 222,890 0 0 0 Total revenues 3,811,593 3,407,034 3,406,927 Nonrecurring Revenues Utility Tax Recovery 0 0 50,472 0 0 Insurance proceeds 15,848 0 59,619 0 0 Transfers in - #001 0 0 2,552,600 3,084,919 3,530,048 Transfers in -#122 620,000 364,439 89,805 0 0 Transfers in -#312 907,544 1,364,706 0 0 0 Total Nonrecurring Revenues 1,543,392 1,729,145 2,752,496 3,084,919 3,530,048 2022 Budget $ 932,000 1,896,000 130,200 85,000 500 160,000 271,000 3,474,700 2023 Budget $ 857,000 2,062,600 139,200 95,000 500 10,000 0 3,164,300 Expenditures Wages, Payroll Taxes & Benefits 943,237 954,269 1,129,580 1,128,523 1,314,394 Supplies 100,504 128,210 139,886 176,700 191,500 Services&Charges 2,508,323 1,998,067 2,553,702 3,169,644 2,803,789 Snow Operation 1,034,064 939,416 900,233 890,502 1,081,915 Intergovernmental Payments 724,162 753,654 928,557 909,000 1,000,000 Interfund Vehicle Lease -#501 (non -plow) 99,179 14,500 10,250 10,250 27,750 Interfund Vehicle Lease -#501 (plow replace) 0 48,500 60,500 275,000 275,000 Nonrecurring Expenditures 0 Streetlight Replacement Program 0 0 0 35,500 40,000 Bridge Replacement Program 0 0 0 0 10,000 Traffic control improvements 80,596 74,710 9,406 0 0 Capital Equipment 10,115 6,178 17,228 50,000 0 Signal Maintenance Equipment 0 0 0 0 40,000 Traffic Control Devices- Repair & Maint 83,512 15,647 13,079 0 0 Transfers out - #501 (truck for Signal Techniciar 0 0 0 80,000 58,000 Total Nonrecurring expenditures 5,583,692 4,933,151 5,762,421 6,725,119 6,842,348 Revenues over (under) expenditures (228,707) 203,028 397,002 (165,500) (148,000) Beginning fund balance 784,978 556,271 759,299 1,156,301 990,801 Ending fund balance $ 556,271 $ 759,299 $ 1,156,301 $ 990,801 $ 842,801 84 Fund: 103 Paths & Trails Fund Spokane Valley 2023 Budget The State of Washington collects a $0.494 per gallon motor vehicle fuel tax at the pump. Of this amount, the State remits a portion of the tax back to cities on a per capita basis. For 2023 the Municipal Research and Services Center estimates the distribution back to cities will be $19.34 per person. Based upon a City of Spokane Valley population of 107,100 (per the Washington State Office of Financial Management on April 1, 2022) we anticipate the City will collect $2,071,300 in 2023. RCW 47.030.050 specifies that 0.42% of this tax must be expended for the construction of paths and trails and based upon the 2023 revenue estimate this computes to $8,700. The balance or $2,062,600 will be credited to Fund #101 for Street maintenance and operations. The portion of the motor vehicle tax allocated to the Paths and Trails Fund is by State Law restricted for the construction and/or improvement of paths and trails within the City. Because the cost of such projects is typically much greater than the funds generated in a single year, we typically leave the fund balance untouched until an adequate fund balance is available. The City transferred $50,000 in 2014 and $9,300 in 2016 and $50,000 in 2018 to Parks Capital Projects Fund #309 to be applied towards the Appleway Trail projects. Budget Summary Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest Total revenues Expenditures Capital Outlay Transfers out- #309 Total expenditures 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget $ 8,512 $ 7,330 $ 8,022 $ 8,000 $ 8,700 186 71 21 100 100 8,698 7,400 8,043 8,100 8,800 O 0 0 0 0 O 0 0 0 0 O 0 0 0 0 Revenues over (under) expenditures 8,698 7,400 8,043 8,100 8,800 Beginning fund balance 5,417 14,115 21,515 29,558 37,658 Ending fund balance $ 14,115 $ 21,515 $ 29,558 $ 37,658 $ 46,458 85 Fund: 104 Hotel/Motel Tax - Tourism Facilities Fund Spokane Valley 2023 Budget The Hotel/Motel Tax - Tourism Facilities Fund accounts for the receipt and expenditure of a special excise tax of 1.3% on the sale or charge made for the furnishing of lodging under RCW 82.08. These funds will be used solely for capital expenditures for acquiring, constructing, making improvements to or other related capital expenditures for large sporting venues, or venues for tourism -related facilities, which facilities generate overnight guests at lodging facilities subject to the taxes imposed. Revenues Hotel/Motel Tax Investment Interest Transfers in - #105 Total revenues Expenditures Capital Outlay Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2019 Actual 2020 Actual 2021 Actual 2022 Budget $ 454,283 $ 283,720 $ 481,320 $ 43,590 11,908 2,617 275,000 0 1,201,684 772,873 295,628 1,685,621 0 0 0 0 400,000 2,500 273,000 2023 Budget $ 600,000 5,000 0 675,500 605,000 0 0 0 0 0 0 772,873 295,628 1,685,621 675,500 605,000 1,918,072 2,690,945 2,986,573 4,672,194 5,347,694 $ 2,690,945 $ 2,986,573 $ 4,672,194 $ 5,347,694 $ 5,952,694 Fund: 105 Hotel/Motel Tax Fund Spokane Valley 2023 Budget The Hotel/Motel Fund accounts for the receipt and expenditure of a special excise tax of 2% on the sale or charge made for the furnishing of lodging under RCW 82.08. These funds will be used solely for the purpose of paying all or any part of the cost of tourism promotion, acquisition or operation of tourism -related facilities, and marketing of special events and festivals designed to attract tourists. Budget Summary Revenues Hotel/Motel Tax Investment Interest Total revenues Expenditures Tourism Promotion Transfers out- #001 Transfers out- #104 Total expenditures 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget $ 743,852 $ 443,244 $ 744,435 $ 600,000 $ 900,000 8,459 2,705 898 1,000 1,000 752,311 445,949 745,333 601,000 901,000 207,000 154,082 167,850 298,000 871,000 30,000 11,390 9,515 30,000 30,000 275,000 0 1,201,684 273,000 0 512,000 165,472 1,379,049 601,000 901,000 Revenues over (under) expenditures 240,311 280,477 (633,716) 0 0 Beginning fund balance 277,928 518,239 798,716 165,000 165,000 Ending fund balance $ 518,239 $ 798,716 $ 165,000 $ 165,000 $ 165,000 86 Fund: 106 Solid Waste Fund Spokane Valley 2023 Budget In 2003, the City of Spokane Valley entered into an interlocal agreement with the City of Spokane and Spokane County to join the existing Spokane Regional Solid Waste Management System for a period of eight years. In 2011, that agreement was extended through November 16, 2014. Committed to ensuring Spokane Valley citizens are provided with solid waste services that are affordable, sustainable, and environmentally responsible, in June 2014 the City of Spokane Valley opted to contract for solid waste transfer, transport and disposal services with Sunshine Recyclers, Inc. Services provided under the contract were effective November 17, 2014, and continue for a period of ten years with options for two three-year extensions. Terms of the contract require Sunshine to pay the City an annual administrative fee of $125,000 that will be used by the City to offset contract administrative costs and solid waste management within the city, including solid waste public educational efforts. The contract also provides that a road maintenance fee will be paid by Sunshine at the rate of $1 per ton for each ton in excess of 45,500 tons in a single contract year. Payments will be made to the City by March 31 of the year following the calendar year being measured. In June 2017, the City entered a contract with Waste Management for the collection of garbage, recyclables, and compostables for the period of April 1, 2018 through March 31, 2028 with the option of two additional two-year extensions. Terms of the contract require Waste Management to pay the City a one-time fee of $47,500 upon contract execution to reimburse the City for the costs of procuring the contract. Waste Management is also required to pay the City an monthly administrative fee of 12.5% of gross receipts, which is estimated to be approximately $1,600,000 in 2022. During the years of 2013 and 2014, the General Fund #001 funded various studies and fees related to the solid waste program and transferred $60,000 to the Solid Waste Fund #106 for the purpose of providing information materials and marketing necessary to inform residents and businesses of the change in solid waste transfer, transport and disposal. The total amount paid out of the General Fund for these expenditures was $202,121. Beginning in 2015 the Solid Waste Fund will reimburse the General Fund for these costs over a 5-year period, which equated to an annual payment of $40,425 in the years 2015 through 2018, and a final payment of $40,422 in 2019. Budget Summary Revenues Administrative fees Solid Waste Road Wear Fee Investment interest Total revenues 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget $ 252,396 $ 219,943 $ 232,310 $ 225,000 $ 225,000 1,513,532 1,537,776 1,760,519 1,600,000 1,700,000 24,752 7,804 1,481 7,000 4,000 1,790,680 1,765,523 1,994,310 1,832,000 1,929,000 Expenditures Education & Contract Administration 33,407 65,385 43,203 232,000 229,000 Transfers out - #001 40,422 0 0 0 0 Transfers out - #101 0 0 0 271,000 0 Transfers out - #311 1,608,028 1,513,532 1,537,776 1,589,519 1,700,000 Total expenditures 1,681,857 1,578,917 1,580,979 2,092,519 1,929,000 Revenues over (under) expenditures 108,823 186,606 413,331 (260,519) 0 Beginning fund balance 431,359 540,182 726,788 1,140,119 879,600 Ending fund balance $ 540,182 $ 726,788 $ 1,140,119 $ 879,600 $ 879,600 87 Fund: 107 PEG Fund Spokane Valley 2023 Budget Under the City's cable franchise, the franchise grantee remits to the City as a capital contribution in support of Public Education Government (PEG) capital requirements an amount equal to $0.35 per subscriber per month to be paid to the City on a quarterly basis for the life of the franchise. Capital contributions collected under this agreement are allocated to PEG capital uses exclusively. PEG capital uses include in part the set up of equipment in the City Council Chambers that allows Spokane Valley to broadcast Council meetings both live and through subsequent reviews via digital recordings available on the City's website. Revenues Comcast PEG contribution Investment interest Total revenues Expenditures PEG Reimbursement - CMTV Capital Outlay Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget $ 79,498 $ 76,541 $ 71,252 $ 79,000 $ 71,000 2,097 596 160 0 0 81,595 77,137 71,412 79,000 71,000 37,256 22,288 38,519 39,500 39,500 915 1,331 48,771 33,500 33,500 38,171 23,619 87,290 73,000 73,000 43,424 53,518 (15,878) 6,000 (2,000) 84,831 128,255 181,773 165,895 171,895 $ 128,255 $ 181,773 $ 165,895 $ 171,895 $ 169,895 Fund: 108 Affordable & Supportive Housing Sales Tax Spokane Valley 2023 Budget In the year 2020, the Council authorized the City to collect the affordable and supportive sales tax, which is a rebate of the State sales tax to cities and counties. The amount received by the City is up to 0.0146% of the taxable retail sales within the City capped at the 2019 fiscal year taxable retail sales. The Department of Revenue has estimated this capped distribution to be $200,000 for the City. The City will receive these revenues for 20 years, and the revenues may only be used to support affordable housing within the City or for rental assistance as outlined in RCW 82.14.540. Budget Summary 2019 Actual Revenues Affordable & Supportive Housing Sales Tax $ Investment Interest Total revenues Expenditures Professional Services Total expenditures 2020 Actual 2021 Actual 2022 Budget 2023 Budget 0 $ 151,950 $ 215,089 $ 193,000 $ 200,000 0 83 205 0 0 0 152,033 215,294 193,000 200,000 0 0 0 0 0 0 0 0 0 0 Revenues over (under) expenditures 0 152,033 215,294 193,000 200,000 Beginning fund balance 0 0 152,033 367,327 560,327 Ending fund balance $ 0 $ 152,033 $ 367,327 $ 560,327 $ 760,327 88 Fund: 120 CenterPlace Operating Reserve Fund Spokane Valley 2023 Budget The CenterPlace Operating Reserve Fund was established as a result of a covenant related to the issuance of limited tax general obligation bonds initially issued in 2003 and refunded in 2014. The bonds were issued for the purpose of constructing the CenterPlace facility. As a part of the bond issuance the City agreed to establish a $300,000 operating reserve account that could be used to make debt service payments on the bonds and/or pay for operating expenses of CenterPlace. If at any time the City were to draw on these reserves it would have to prepare and follow a plan for reinstatement of those funds drawn. This reserve is required to be in place for the life of the bonds which run through December 1, 2033. Revenues Investment Interest Transfers in Total revenues Expenditures Operations Total expenditures Budget Summary 2019 Actual $ 2020 Actual 0 $ 0 0 2021 Actual 0 $ 0 0 2022 Budget 0 $ 0 0 2023 Budget 0 $ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Revenues over (under) expenditures 0 0 0 0 0 Beginning fund balance 300,000 300,000 300,000 300,000 300,000 Ending fund balance $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 89 Fund: 121 Service Level Stabilization Reserve Fund Spokane Valley 2023 Budget The City has committed to maintaining an ending fund balance in the General Fund of at least 50% of recurring expenditures which is equivalent to 6-months of operations. The Service Level Stabilization Reserve Fund serves as an emergency source of temporary financing to the General Fund in the event a downturn in the local economy resulted in a reduction of revenues that would otherwise compromise either the General Fund's minimum 50% reserve balance or historical levels of service. If an event such as a downturn in the economy resulted in the General Fund reserves dropping below 50% of recurring expenditures, then the Service Level Stabilization Reserve Fund could be drawn against to maintain the fund balance minimum. The Service Level Stabilization Reserve Fund will not be reduced to less than 60% of the current $5.5 million balance, or $3.3 million, without Council approval. If Coucil should deem this necessary, the City will then first replenish Fund #121 to at least $3.3 million before any annual General Fund transfers are made to the Capital Reserve Fund #312.During 2018, this reserve balance was capped at $5.5 million and any additional interest earned was accumulated in the General Fund. This represents a Fiscal Policy of the City that is also stated in the City Manager's 2023 Budget Message located near the front of this budget document. Revenues Investment Interest Transfers in Total revenues Expenditures Operations Total expenditures Budget Summary 2019 Actual 0 0 0 2020 Actual 2021 Actual 0 $ 0 0 2022 Budget 0 $ 0 0 0 0 0 0 0 0 0 0 0 0 0 2023 Budget 0 0 0 0 0 Revenues over (under) expenditures 0 0 0 0 0 Beginning fund balance 5,500,000 5,500,000 5,500,000 5,500,000 5,500,000 Ending fund balance $ 5,500,000 $ 5,500,000 $ 5,500,000 $ 5,500,000 $ 5,500,000 Fund: 122 Winter Weather Reserve Fund Spokane Valley 2023 Budget The Winter Weather Reserve Fund was established through Ordinance No. 05-018 to provide an emergency reserve for use during unusually harsh winters and storms where the Street Fund #101 budget and fund balance are inadequate to accommodate the amount of related street maintenance, including but not limited to snow plowing, sanding, and deicing, that may be necessary. In the event the City draws against this fund in any given winter, we will strive to replenish the balance back to approximately $500,000 through subsequent years' transfers. Due to the uncertainty of when this fund might be drawn upon we actually budget the same $500,000 in both 2022 and 2023 even though we recognize there exists only $500,000 to address this issue if it should arise. Revenues Investment Interest Transfers in - #001 FEMA Grant Proceeds Total revenues Budget Summary 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget $ 9,899 $ 1,147 $ 209 $ 800 $ 1,100 120,000 500,000 364,440 89,805 0 10,367 0 0 0 0 140,266 501,147 364,649 90,605 1,100 Expenditures Transfer out - #101 620,000 364,439 Street Maintenance Expenditures 0 0 Total expenditures 620,000 364,439 Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 0 0 89,805 500,000 500,000 89,805 500,000 500,000 (479,734) 136,708 274,844 (409,395) (498,900) 503,069 23,335 160,043 434,887 525,492 $ 23,335 $ 160,043 $ 434,887 $ 25,492 $ 26,592 90 Fund: 204 Limited Tax General Obligation (LTGO) Bond - Debt Service Fund Spokane Valley 2023 Budget This fund is used to account for the accumulation of resources for, and the payment of limited tax general obligation (LTGO) bonds also referred to as councilmanic or non -voted bonds. When LTGO bonds are issued the City irrevocably pledges the full faith, credit and resources necessary to make timely payments of principal and interest, within constitutional and statutory limitations pertaining to non -voted general obligations. In 2003 the City issued $9,430,000 in LTGO bonds, the proceeds of which were used to finance both the construction of CenterPlace and road and street improvements surrounding the facility. In 2014 the City refunded the LTGO bonds in order to take advantage of lower interest rates which resulted in a reduction in subsequent annual bond payments (much like refinancing a home mortgage). At the completion of the bond refunding there remained $7,035,000 of LTGO bonds. Of this total: • $5,650,000 remained on the original debt used towards the construction of CenterPlace. These bonds will be paid off in annual installments over the 20-year period ending December 1, 2033. Annual debt service payments on these bonds are provided by the Spokane Public Facilities District. At January 1, 2023, the outstanding balance on this portion of the bond issue will be $3,430,000. • $1,385,000 remained on the original debt used towards the road and street improvements. These bonds will be paid off in annual installments over the 10-year period ending December 1, 2023. Annual debt service payments on these bonds are provided by equal distributions from the 1st and 2nd quarter percent real estate excise tax (Funds #301 and #302). At January 1, 2023, the outstanding balance on this portion of the bond issue will be $155,000. In 2016 the City issued $7,275,000 in LTGO bonds, the proceeds of which will be used to finance the construction of a new City Hall building along with $6.3 million of City cash that has been set aside for this purpose. These bonds will be paid off in annual installments over the 30-year period ending December 1, 2045. Annual debt service payments on these bonds are provided by transfers in from the General Fund. At January 1, 2023, the outstanding balance on the bond issue will be $6,225,000. Revenues Spokane Public Facilities District Transfers in - #001 Transfers in - #301 Transfers in - #302 Total revenues Budget Summary 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget $ 432,150 $ 459,500 $ 480,800 $ 501,200 $ 527,200 401,250 401,450 401,500 401,400 401,150 82,475 80,375 80,775 81,100 80,600 82,475 80,375 80,775 81,100 80,600 998,350 1,021,700 1,043,850 1,064,800 1,089,550 Expenditures Debt Service Payment - CenterPlace 432,150 459,500 480,800 501,200 527,200 Debt Service Payment - Roads 164,950 160,750 161,550 162,200 161,200 Debt Service Payments - City Hall/LTGO'16 401,250 401,450 401,500 401,400 401,150 Total expenditures 998,350 1,021,700 1,043,850 1,064,800 1,089,550 Revenues over (under) expenditures 0 0 0 0 0 Beginning fund balance 0 0 0 0 0 Ending fund balance $ 0 $ 0 $ 0 $ 0 $ 0 91 Fund: 301 REET 1 Capital Projects Fund Spokane Valley 2023 Budget This fund is used to account for the collection and expenditures of the first one -quarter of one -percent real estate excise tax (REET 1) that is authorized through RCW 82.46. This quarter percent must be expended for purposes identified in the capital facilities plan element of our comprehensive plan. RCW 82.46.010(6), defines "capital projects" as: those public works projects of a local government for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement of streets; roads; highways; sidewalks; street and road lighting systems; traffic signals; bridges; domestic water systems; storm and sanitary sewer systems; parks; recreational facilities; law enforcement facilities; fire protection facilities; trails; libraries; administrative and judicial facilities. Revenues recorded in this fund are typically used as a matching funds for street related construction projects that are accounted for in Street Capital Projects Fund #303, Pavement Preservation Fund #311, and to pay for a portion of the annual bond payment on the City's 2014 LTGO bonds that are accounted for in the LTGO Debt Service Fund #204. Revenues REET 1 - Taxes Investment Interest Total revenues Expenditures Transfers out - #204 Transfers out - #303 Transfers out - #311 (pavement preservation) Transfers out - #314 (Barker Grade Separation) Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2019 Actual $ 1,695,344 61,382 1,756,726 2020 Actual $ 1,754,320 14,742 1,769,062 2021 Actual $ 3,109,113 2,828 3,111,941 82,475 80,375 80,775 517,107 330,295 293,208 734,300 772,639 827,278 104,918 1,335,879 0 1,438,800 2,519,188 1,201,261 2022 Budget $ 2,000,000 2,000 2,002,000 81,100 311,854 914,900 3,322 2023 Budget $ 1,500,000 4,000 1,504,000 80,600 385,967 1,037,500 3,655 1,311,176 1,507,722 317,926 (750,126) 1,910,680 690,824 (3,722) 2,480,268 2,798,194 2,048,068 3,958,748 4,649,572 $ 2,798,194 $ 2,048,068 $ 3,958,748 $ 4,649,572 $ 4,645,850 92 Fund: 302 REET 2 Capital Projects Fund Spokane Valley 2023 Budget This fund is used to account for the collection and expenditures of the second one -quarter of one -percent real estate excise tax (REET 2) that is authorized through RCW 82.46. This quarter percent may only be levied by cities that are planning under the Growth Management Act and may only be expended for purposes identified in the capital facilities plan element of their comprehensive plan. RCW 82.46.035(5) defines "capital projects" as: public works projects of a local government for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement of streets, roads, highways, sidewalks, street and road lighting systems, traffic signals, bridges, domestic water systems, storm and sanitary sewer systems, and planning, construction, reconstruction, repair, rehabilitation, or improvement of parks. Noteworthy here is that acquisition of land for parks is not a permitted use of REET 2 receipts, although it is a permitted use for street, water and sewer projects. Revenues recorded in this fund are typically used as a matching funds for street related construction projects that are accounted for in Street Capital Projects Fund #303, Pavement Preservation Fund #311, and to pay for a portion of the annual bond payment on the City's 2014 LTGO bonds that are accounted for in the LTGO Debt Service Fund #204. Revenues REET 2 - Taxes Investment Interest Total revenues Expenditures Transfers out - #204 Transfers out - #303 Transfers out - #309 Transfers out - #311 (pavement preservation) Transfers out - #314 Transfers out - #403 Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2019 Actual $ 1,695,344 80,784 1,776,128 2020 Actual $ 1,754,320 22,425 1,776,745 2021 Actual $ 3,109,113 5,137 3,114,250 2022 Budget $ 2,000,000 5,000 2,005,000 2023 Budget $ 1,500,000 6,000 1,506,000 82,475 80,375 80,775 81,100 80,600 (192,297) 149,678 1,401,744 865,326 602,720 O 0 64,077 196,817 0 734,300 772,638 827,279 914,900 1,037,500 O 0 660,516 0 135,000 O 0 14,927 0 0 624,478 1,002,691 3,049,318 2,058,143 1,855,820 1,151,650 774,054 64,932 (53,143) (349,820) 3,240,220 4,391,870 5,165,924 5,230,856 5,177,713 $ 4,391,870 $ 5,165,924 $ 5,230,856 $ 5,177,713 $ 4,827,893 93 Fund: 303 Street Capital Projects Fund Spokane Valley 2023 Budget The Street Capital Projects Fund accounts for monies used to finance street construction and reconstruction projects adopted in the City's 6-year Transportation Improvement Plan (TIP). Revenues to finance the projects comes from a combination of State and Federal Grants, which typically cover upwards of 80% of projects costs, with the City match portion coming from transfers from the REET 1 Capital Projects Fund #301, REET 2 Capital Projects Fund #302, and sometimes Stormwater Management Fund #402. Budget Summary 2019 Actual Revenues Grant Proceeds Developer Contribution Miscellaneous Transfers in -#301 Transfers in - #302 Transfers in - #312 - Euclid Ave - Flora to Barker Transfers in - #312 - 8th & Carnahan Intersection Transfers in - #312 - Barker Corridor Transfers in -#312 - Garland Ave Transfers in - #312 - Crosswalk on Indiana Transfers in -#312 - School Beacons Transfers in -#315 Total revenues Expenditures 000 Construction -Street Lighting 069 Park Rd Reconstruction (Repay grant) 123 Mission Ave -Flora to Barker 142 Broadway @ Argonne/Mullan 166 Pines Rd (SR27) & Grace Ave. Intersect study 201 ITS Infill Project Phase 1 205 Sprague/Barker Intersection Improvement $ 2,783,332 228,953 586 517,107 (192,297) 5,111 (155) 1,718,874 203,814 71,486 0 0 5,336,811 71,486 285,164 30,696 14,544 1,444 1,397 24,770 2020 Actual $ 2,813,485 540,325 0 330,295 149,678 0 0 320,254 596,582 0 0 0 2021 Actual $ 4,174,243 1,271,759 218 293,208 1,401, 744 0 0 (87,442) 0 0 0 0 4,750,619 7,053,730 0 0 0 0 0 0 121,294 0 0 0 0 0 0 159,026 2022 Budget $ 6,283,904 1,312,810 0 311,854 865,326 0 0 0 0 0 225,000 41,551 2023 Budget $ 7,988,376 71,615 0 385,967 602,720 0 0 0 0 0 0 108,449 9,040,445 9,157,127 O 0 O 0 O 0 O 0 O 0 O 0 1,871,500 19,766 (continued to next page) 94 Fund: 303 Street Capital Projects Fund Spokane Valley 2023 Budget (continued from previous page) Expenditures, continued 247 8th & Carnahan Intersection Improvements 249 Sullivan/Wellesley Intersection 251 Euclid Ave. - Flora to Barker 259 N. Sullivan Corridor ITS Projects (PE start 201 265 Wellesley Sidewalk Project 267 Mission Ave Sidewalk 273 Barker/I-90 Interchange 275 Barker Rd Widening - River to Euclid 276 Barker Rd Widening - Euclid to Garland 278 Wilbur Rd Sidewalk - Boone to Broadway 279 Knox Ave Sidewalk - Hutchinson to Sargent 281 Highland Estates Connector 285 Indiana Ave Pres - Evergreen to Sullivan 287 University Pres - Dishman-Mica to 16th 291 Adams Sidewalk Infill 292 Mullan preservation : Broadway -Mission 293 2018 CSS Citywide Reflective Signal BP 294 Citywide Reflective Signal Post Panels 295 Garland Avenue Extension 299 Argonne Rd Concrete Pvmt Indiana to Mont 300 Pines & Mission Intersection Improvement 301 Park & Mission Intersection Improvement 302 Ella Sidewalk - Broadway to Alki 303 S. Conklin Sidewalk 310 Sullivan Rd Overcrossing UP RR Deck Repl 313 Barker Rd/Union Pacific Crossing 318 Wilbur Sidewalk - Boone to Mission 320 Sullivan Preservation - Sprague to 8th 321 Argonne Corridor Improvement- North of Knox 323 Evergreen Road Preservation 326 2020 Citywide Retroreflective Post Plates 327 Sprague Stormwater & Crossing Project 329 Barker Rd Imp -City Limits to Appleway 330 WTSC 2021 School Zone Beacons 332 NE Industrial Area - Sewer Extension 335 Mission Ave over Evergreen Deck Repair 340 8th Ave Sidewalk - Coleman to Park 342 School zone beacons 343 Buckeye Ave Sewer Extenstion 344 Park Rd Sidewalk- Broadway to cataldo 345 Park Rd Sidewalk- Nora to Baldwin 346 Bowdish Sidewalk 12th to 22nd Contingency Total expenditures 2019 Actual (155) 93,804 5,111 27,581 542,277 279,348 331,345 50,942 2,210,790 400,578 339,689 17,396 0 80,908 22,666 3,667 6,849 3,661 407,628 33,512 11,993 508 21,901 14,950 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2020 Actual 0 102,051 0 740,384 0 1,434 77,865 1,193,099 36,176 0 0 0 235,135 0 279,947 4,822 114,526 64,703 1,067,612 78,931 57,617 45,780 325,308 110,388 16,241 52,030 24,023 187 1,067 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5,336,450 4,750,620 2021 Actual 0 92,731 0 2,150 0 0 0 1,679,017 0 0 0 0 0 0 0 508,213 8,144 3,169 0 2,205,438 63,816 360,002 0 162 241,954 61,642 46,916 13,537 1,916 258,659 5,639 0 109,443 41,780 65,163 0 0 0 0 0 0 0 0 2022 Budget 0 1,903,176 0 0 0 0 0 0 0 0 0 0 0 0 0 0 8,250 3,575 0 130,017 575,538 0 0 0 0 400,000 572,909 412,000 0 0 142,880 100,000 250,000 0 0 261,200 434,400 225,000 750,000 0 0 0 1,000,000 5,928,517 9,040,445 2023 Budget 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,294,831 0 0 0 0 1,044,000 0 2,070,462 10,000 0 89,502 1,557,410 750,000 0 25,000 0 401,011 0 0 338,862 311,600 244,683 1,000,000 9,157,127 Revenues over (under) expenditures 361 0 1,125,213 0 0 Beginning fund balance 67,041 67,402 67,402 1,192,615 1,192,615 Ending fund balance $ 67,402 $ 67,402 $ 1,192,615 $ 1,192,615 $ 1,192,615 95 Fund: 309 Park Capital Projects Fund Spokane Valley 2023 Budget The Park Capital Projects Fund was created to account for park related capital improvements. The source of financing typically consists of an annual transfer from the General Fund #001; however, in some years the City will utilize money set aside for capital projects in other funds. This has occurred with transfers in from the Paths and Trails Fund #103 and the Capital Reserve Fund #312, which have been applied towards various sections of the Appleway Trail project and frontage improvements at Balfour Park. Budget Summary 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget Revenues Grant Proceeds $ 1,114,049 $ 1,334,842 $ 593,260 $ 0 $ 126,100 Developer Contribution 0 0 17,896 0 Transfers in-#001 1,334,369 2,941,166 178,813 160,000 160,000 Transfers in -#302 0 0 64,077 196,817 0 Transfers in-#312 262,599 131,985 604,512 456,189 4,523,900 Investment Interest 85 0 20 0 0 Total revenues 2,711,102 4,407,993 1,458,578 813,006 4,810,000 Expenditures 237 Appleway Trail (Sullivan to Corbin) 16,791 0 0 0 0 268 Appleway Trail (Evergreen to Sullivan) 756,028 1,433,833 2,165 0 0 280 Appleway Trail Amenities (Univ-Pines) 679,259 0 0 0 0 282 Browns Park volleyball courts 1,249 0 0 0 0 296 Browns Park improvements 1,038,701 22,765 0 0 0 304 CenterPlace west lawn improvements - Ph. 2 113,419 1,887,746 19,930 0 0 305 CenterPlace roof 9,288 795,656 (1,117) 0 0 306 Discovery Playground Surface Repair 20,061 0 0 0 0 307 Edgecliff Park Swing sets 36,973 0 0 0 0 314 Balfour Park frontage improvements 0 22,048 342,760 168,006 0 315 Browns Park improvements 2020 0 38,049 698,664 0 0 316 Balfour Park improvements - Ph 1 0 10,947 305,134 170,000 3,400,000 328 Sullivan Park Waterline 0 0 32,276 65,000 500,000 337 Reprogram Great Room AN System 0 0 36,951 0 0 338 Spokane Valley River Loop Trail 0 0 79,136 250,000 750,000 Parking & Trail Design (Summerfield, Ponder( 0 0 0 0 136,900 Replace pond liner at Mirabeau 0 0 0 80,000 0 West Lawn Shade Canopy for Stage 0 0 0 0 23,100 Transfers out - #312 (park land acquisition) 0 200,000 0 0 0 Total expenditures 2,671,769 4,411,044 1,515,899 733,006 4,810,000 Revenues over (under) expenditures 39,333 (3,051) (57,321) 80,000 0 Beginning fund balance 39,294 78,627 75,576 18,255 98,255 Ending fund balance $ 78,627 $ 75,576 $ 18,255 $ 98,255 $ 98,255 96 Fund: 310 Civic Facility Capital Projects Fund Spokane Valley 2023 Budget The Civic Building Capital Projects Fund was initially set-up to accumulate resources to ultimately acquire or construct a City Hall building. The initial sources of revenue to set-up the fund reserves were transfers from the General Fund during 2005 through 2007, and as recently as December 31, 2009, this fund had a fund balance of $5,828,600. During 2010 and 2011 the City determined that street repairs and reconstruction represented a more immediate City need and opted to expend nearly $2,000,000 of the fund balance for these projects. The projects themselves were part of a septic tank elimination program (STEP) initiated by Spokane County that resulted in the installation of sewer lines down many City streets. At that time the City decided to completely reconstruct the effected streets rather than patch them. In 2012 the City used this fund to finance a variety street related capital projects as well as the $2.5 million acquisition of an 8.4 acre parcel of land on Sprague Avenue that is adjacent to Balfour Park. Partially offsetting the cost of the land acquisition was the subsequent sale of 2.82 acres of this parcel to the Spokane County Library District who had planned to construct a library building consisting of no less than 30,000 square feet. In order for the Library District to actually construct a new building on this site they first had to have a successful voted bond issue to provide the necessary financing. In the event the Library District is unable to pass a bond, they may sell the 2.82 acres parcel back to the City for the original purchase price of $839,285. An amendment was made to the interlocal agreement in October 2017 which extended the agreement through October 2022 with the option to extend through October 2024. Through this amendments, the City also agreed to contribute $1.3 million, of which the $839,285 would be part, in frontage and/or joint site improvements on the Library site. Construction on the frontage improvements occurred in 2021 and 2022 and the construction of the new library began in 2022. In 2015 the General Fund began to make two annual transfers to this fund that were each related to the eventual construction of a new City Hall facility. These transfers ended after 2016: • The first transfer in the amount of $72,500, when added to the City's $434,600 annual lease payment for space in its current space totals $507,100 which was the amount we anticipated our annual bond repayment would be if we were to issue approximately $8,000,000 of limited tax general obligation bonds with a 2% issue cost over 30-years at 4.50%. • The second transfer was our estimate of the annual operating costs of a City Hall facility including utilities, janitorial, grounds maintenance and snow removal, and operating and maintenance supplies. The purpose behind making these transfers beginning in 2015 was to "create" this appropriation capacity within the General Fund. These amounts were transferred out to the General Fund in 2016 and 2017 in order to cover lease payments for the prior City Hall location in years in which the City had both a lease payment and a bond payment for the new City Hall building. Revenues Investment Interest Total revenues Expenditures Transfers out - #312 Payment to Library District Total expenditures Budget Summary 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget $ 16,700 $ 3,679 $ 692 $ 1,300 $ 1,000 16,700 3,679 692 1,300 1,000 18,452 16,700 3,600 0 0 0 0 0 560,000 0 18,452 16,700 3,600 560,000 0 Revenuesover(under)expenditures (1,752) (13,021) (2,908) (558,700) 1,000 Beginning fund balance 857,737 855,985 842,964 840,056 281,356 Ending fund balance $ 855,985 $ 842,964 $ 840,056 $ 281,356 $ 282,356 97 Fund: 311 Pavement Preservation Fund Spokane Valley 2023 Budget This fund was created during the 2011 Budget development process for the purpose of setting money aside for yet to be determined street capital improvement projects. Since inception, the pavement preservation program has been funded through a series of transfers from other City funds as well as grant proceeds. Below is a table summarizing the funding sources for Fund #311, including actuals for 2011 through 2021 and budgeted amounts for 2022 and 2023: 001 General 101 Street O&M Fund 106 123 Street Civic Fac. Wear Fee Replace. 301/302 310 Civic Fac. REET 1&2 Capital Grants Total 1 Actual 2011 584,681 0 0 0 0 500,000 0 1,084,681 2012 2,045,203 0 0 0 0 0 0 2,045,203 2013 855,857 282,000 0 616,284 300,000 0 35,945 2,090,086 2014 888,823 282,000 0 616,284 368,944 0 2,042,665 4,198,716 2015 920,000 206,618 0 616,284 502,098 0 835,224 3,080,224 2016 943,800 67,342 0 559,808 730,572 0 1,654,698 3,956,220 2017 953,200 67,342 0 0 1,320,958 0 89,208 2,430,708 2018 962,700 67,342 1,000,000 0 1,370,658 0 1,422,404 4,823,104 2019 972,300 0 1,608,028 0 1,468,600 0 2,398,330 6,447,258 2020 982,023 0 1,513,532 0 1,545,277 0 98,281 4,139,113 2021 991,843 0 1,537,776 0 1,654,557 0 0 4,184,176 B udaet 2022 1,001,800 0 1,860,519 0 1,829,800 0 1,029,000 5,721,119 2023 1,011,800 0 1,700,000 0 2,075,000 0 1,760,000 6,546,800 13,114,030 972,644 9,219,855 2,408,660 13,166,464 500,000 11,365,755 50,747,408 Beginning in 2013, the City committed to finance pavement preservation at a level equivalent to 6% of General Fund recurring expenditures, which has continued from that year through the 2021 budget development. Because this is a Capital Project Fund whose sole purpose is to provide for Pavement Preservation projects, any money not expended in a given year will remain in the fund and will be available for re -appropriation in subsequent years. The fund balance of Fund #123 was exhausted with the 2016 transfer of $559,808 as a consequence of following this funding strategy. In order to maintain the City's practice of setting aside funds for pavement preservation in an amount equivalent to 6% of General Fund recurring expenditures, the City began to rely more heavily on REET funds. We have determined that the 2023 funding level representing approximately 6% of General Fund recurring expenditures is $3,086,800 and that this level of funding is sustainable through 2026 assuming a General Fund contribution of $1,011,800 and a collective contribution of $2,075,000 from the REET 1 Capital Projects Fund #301 and the REET 2 Capital Projects Fund #302. The City will take advantage of grant programs directed at pavement preservation as they become available. Budget Summary Revenues Transfers in -#001 Transfers in -#106 Transfers in -#301 Transfers in - #302 Investment Interest Grant Proceeds Developer Contributions Total revenues Expenditures Pavement preservation Pre -project GeoTech Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 2019 Actual $ 972,300 1,608,028 734,300 734,300 49,593 2,398,330 1,267,575 2020 Actual $ 982,023 1,513,532 772,639 772,638 10,960 98,281 0 7,764,426 4,150,073 2021 Actual $ 991,843 1,537,776 827,278 827,279 3,448 0 29,011 2022 Budget $ 1,001,800 1,589,519 914,900 914,900 0 1,029,000 0 2023 Budget $ 1,011,800 1,700,000 1,037,500 1,037,500 0 1,760,000 0 4,216,635 5,450,119 6,546,800 7,954,415 2,783,129 4,464,692 5,426,844 7,805,121 22,125 0 0 50,000 50,000 7,976,540 (212,114) 4,637,315 2,783,129 1,366,944 4,425,201 4,464,692 5,476,844 7,855,121 (248,057) (26,725) (1,308,321) 5,792,145 5,544,088 5,517,363 $ 4,425,201 $ 5,792,145 $ 5,544,088 $ 5,517,363 $ 4,209,042 98 Fund: 312 Capital Reserve Fund Spokane Valley 2023 Budget This fund was created in 2013 to be used to account for the accumulation of resources for yet to be determined capital projects. The initial source of funds was a 2013 General Fund transfer of $7,826,207 which was followed by additional transfers from the General Fund from 2014 through 2022 in the amount of $42,509,950. Projects approved by City Council from this fund include in part: • $2,396,813 for construction of various sections of the Appleway Trail. • $1,800,000 to remove and reconstruct Euclid Ave. from Flora to Barker after County installation of sewer. • $1,421,321 towards a Barker Road / BNSF Grade Separation project. • $3,485,417 towards a Pines Road / BNSF Grade Separation project. • $2,567,741 towards Barker Road corridor improvements. • $4,839,710 for park land acquisitions. • $460,715 towards improvements at the Spokane County Library's proposed Balfour site. • $225,000 towards school zone beacons Commitments to future projects include: • $500,000 towards Sullivan Road / BNSF Interchange project. • $3,875,023 towards Balfour Park construction. • $1,750,000 towards the Spokane Valley River Loop Trail. • $1,400,000 towards the replacement of police vehicles. Budget Summary Revenues Transfers in - #001 Transfers in - #309 Transfers in - #310 Transfers in - #313 Grant Proceeds Proceeds from sale of land Investment Interest 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget $ 7,109,300 $ 0 $ 11,126,343 $ 3,593,000 $ 0 O 200,000 0 0 0 18,452 0 3,600 0 0 88,590 16,700 0 0 0 O 0 0 1,000,000 0 O 0 109,403 0 0 225,907 58,188 8,304 10,000 20,000 Total revenues 7,442,249 274,888 11,247,650 4,603,000 20,000 Expenditures Transfers out - #001 - police vehicle replacement 0 0 0 200,000 1,200,000 Transfers out - #001 - City Hall repairs 0 0 0 700,000 0 Transfers out - #001 - sculpture installation 0 0 0 64,000 0 Transfers out - #101 907,544 1,364,706 0 0 0 Transfers out - #303 - Euclid Ave - Flora to Barker 5,111 0 0 0 0 Transfers out - #303 - School Beacons 0 0 0 225,000 0 Transfers out - #303 - Barker Road Corridor 1,718,874 916,837 (87,442) 0 0 Transfers out - #303 - Garland Ave 203,814 0 0 0 0 Transfers out - #303 - Crosswalk lighting on India) 71,486 0 0 0 0 Transfers out - #303 - 8th & Camahan Intersectio) (155) 0 0 0 0 Transfers out - #309 - Appleway Trail 262,599 98,991 (65,815) 0 0 Transfers out - #309 - Balfour Park frontage impra 0 22,048 260,788 0 0 Transfers out - #309 - Balfour Park improvements 0 10,947 305,133 141,189 3,400,000 Transfers out - #309 - Sullivan Park water line 0 0 25,269 65,000 373,900 Transfers out - #309 - Spokane Valley River Loop 0 0 79,136 250,000 750,000 Transfers out - #314 - Pines Grade Separation 0 125,086 (6,684) 178,540 196,394 Transfers out - #314 - Barker Rd Overpass 0 0 438,623 347,998 347,998 Transfers out - #314 - Sullivan Rd Interchange 0 73,615 170,333 256,052 0 Transfers out - #316 - Fairground Building 0 0 0 46,642 0 WSDOT Sullivan Park Property Acquisition 0 0 3,357 759,600 0 Precinct property acquisition 226,700 0 2,230,449 0 0 Park property acquisition 84,380 2,095,710 1,875,881 0 0 Total expenditures 3,480,353 4,707,940 5,229,028 3,234,021 6,268,292 Revenues over (under) expenditures 3,961,896 (4,433,052) 6,018,622 1,368,979 (6,248,292) Beginning fund balance 8,974,920 12,936,816 8,503,764 14,522,386 15,891,365 Ending fund balance $ 12,936,816 $ 8,503,764 $ 14,522,386 $ 15,891,365 $ 9,643,073 99 Fund: 313 City Hall Construction Fund Spokane Valley 2023 Budget This fund was created to account for the architectural and construction costs for a City Hall building. The building was completed in Fall of 2017. Funding for the construction came from a combination of an interfund transfer from the Capital Reserve Fund #312 in the amount of $5,162,764 and bond proceeds in the amount of $7.9 million. Land for the building site was acquired in 2015 through a purchase in the Civic Facilities Fund #310. Budget Summary Revenues Investment Interest Total revenues Expenditures Capital Outlay - City Hall Services & Charges Transfers out - #312 Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 2019 Actual 2020 Actual 2021 Actual $ 953 $ 0 $ 953 0 0 0 0 0 88,589 0 88,589 0 (87,636) 0 87,636 0 2022 Budget 0 $ 0 0 0 0 0 $ 0 $ 0 $ 2023 Budget 0 $ 0 0 0 0 0 0 0 0 $ 0 0 0 0 0 0 0 0 0 $ 0 0 0 Fund: 314 Railroad Grade Separation Projects Fund Spokane Valley 2023 Budget This fund was created to account for the design and construction costs of various railroad grade separation projects that are included in the Bridging the Valley concept. Due to the anticipated size, scope, and duration of these projects, managing them in a separate fund allows for the necessary monitoring without being obscured by the variety and quantity of the other projects in the Street Capital Projects Fund #303 as well as keeping these projects from skewing the average volume of activity in Fund #303. Revenues for this fund consist of grant proceeds and transfers in from other City funds, such as the General Fund #001, the REET 1 Capital Project Fund #301 and the Capital Reserve Fund #312. Expenditures in the years of 2022 and 2023 are related to design and right of way costs for the Pines Road Underpass project and the right of way and construction costs for the Barker Road Overpass project. Design work is also beginning for the Sullivan Road Interchange. Revenues Grant Proceeds Investment Interest Developer Contributions Rental Income Transfers in - #301 Transfers in - #302 Transfers in - #312 Total revenues Expenditures Barker BNSF Grade Separation Pines Rd Underpass Sullivan Rd Interchange Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2019 Actual $ 1,447,398 15,883 0 0 104,918 0 0 1,568,199 2020 Actual $ 3,394,512 411 0 0 1,335,879 0 198,701 4,929,503 2021 Actual $ 280,718 426 51,403 17,793 0 660,516 602,272 1,613,128 2022 Budget $ 1,803,214 0 187,511 0 3,322 0 782,590 2,776,637 2023 Budget $ 2,827,086 0 187,511 0 3,655 135,000 544,392 3,697,644 1,552,316 3,792,655 1,150,542 750,000 750,000 43,717 1,278,344 495,989 2,000,000 2,200,000 0 73,615 170,333 256,052 1,000,000 1,596,033 5,144,614 1,816,864 3,006,052 3,950,000 (27,834) (215,111) (203,736) (229,415) (252,356) 1,036,473 1,008,639 793,528 589,792 360,377 $ 1,008,639 $ 793,528 $ 589,792 $ 360,377 $ 108,021 100 Fund: 315 Transportation Impact Fees Fund Spokane Valley 2023 Budget Beginning in 2021, the City began collecting transportation impact fees allowed pursuant to RCW 82.02.050-82.02.110 and SVMC 22.100. These are fees specifically allowed to address impacts from new development and they may be imposed on all developments within a designated area. The City has performed several studies to determine the impact areas on which the fees are being imposed. All fees collected must be applied to transportation system improvements identified in the corresponding study. Revenues Transportation Impact Fees Investment Earnings Total revenues Expenditures Transfers out - #303 Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2019 Actual 2020 Actual 0 $ 0 0 2021 Actual 2022 Budget 2023 Budget 0 $ 294,477 $ 200,000 $ 200,000 0 130 0 0 0 294,607 200,000 200,000 0 0 0 41,551 108,449 0 0 0 41,551 108,449 0 0 0 $ 0 294,607 158,449 91,551 0 0 294,607 453,056 0 $ 294,607 $ 453,056 $ 544,607 Fund: 316 Economic Development Capital Projects Fund Spokane Valley 2023 Budget In 2015, the City contracted with Community Attributes Inc. to develop a Retail Improvement Strategy and Action Plan. This plan led to another study with Community Attributes in 2016 to further explore tourism as an economic driver. The resulting 2016 Tourism Plan identified nine projects, including an expanded mixed -use facility around the Fairground and Avista Stadium, for future development. These projects would likely boost tourism and help anchor the City's leisure and retail community. Over the next several years, the City continued more in-depth analysis of some of the projects identified in the Tourism Plan and moved forward on several smaller projects. In 2020, the City began discussions with Spokane County regarding the concept of expanding the Expo Center to create additional space and versatility to attract and support multiple conferences and special events. The new Expo Center at the County Fairgrounds was estimated to cost $10 million; however, after doing some preliminary design work, the cost was estimated to be much greater than that amount. As such, the project has been put on hold and funding has been reallocated. The 2022 budget reflects actual costs incurred for preliminary design. Revenues Transfers in - #312 Total revenues Expenditures Fairgrounds Building Total expenditures Budget Summary 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget 0 $ 0 $ 3,358 $ 46,642 $ 0 0 3,358 46,642 0 0 0 0 3,358 46,642 0 0 0 3,358 46,642 0 Revenues over (under) expenditures 0 0 0 0 0 Beginning fund balance 0 0 0 0 0 Ending fund balance $ 0 $ 0 $ 0 $ 0 $ 0 101 Fund: 402 Stormwater Management Fund Spokane Valley 2023 Budget The purpose of the Stormwater Management Fund is to account for the funds related to the cleaning, maintenance, and improvement of the City's storm drainage system. The revenue for this fund originates from a stormwater fee collected by Spokane County on behalf of the City. The annual fee is $21 for each single family unit, and for other property types a fee of $21 per each 3,160 square feet of parcel impervious surfacing is collected. Accomplishments for 2022 • Continued the evaluation efforts for the Glenrose and Central Floodplain mapping for FEMA. • Continued collaboration efforts with local, State, and Federal stormwater regulatory bodies. • Continue the inventory and mapping of all City stormwater facilities. • Continue on -going stormwater maintenance and repairs utilizing in-house and contracted services. • Integrated stormwater facility improvements with the City's various capital projects. • Finalized the development of a Comprehensive Stormwater Management Plan for the City. • Finalized and adopted a Stormwater Utility Rate Study. Goals for 2023 • Continue the evaluation efforts for the Glenrose and Central Floodplain mapping for FEMA. • Continue collaboration efforts with local, State, and Federal stormwater regulatory bodies. • Continue the inventory and mapping of all City stormwater facilities. • Continue on -going stormwater maintenance and repairs utilizing in-house and contracted services. • Implement stormwater system improvements, integrating with other capital projects for efficiency. • Adopt the 2022 Comprehensive Stormwater Management Plan for the City. • Work with other departments in developing a city-wide, comprehensive Asset Management Program, which will include stormwater facilities. Personnel - FTE Equivalents Engineer Engineering Technician I Engineering Technician 11 Engineering Manager - Utility Communication & Marketing Officer Stormwater Forman Assistant Engineer Mechanic Maintenance/Construction Inspector Senior Planning Grants Engineer GIS Analyst Budget Summary 2019 Actual 1.0 0.0 1.0 0.0 0.0 0.0 0.5 0.0 1.15 0.25 0.00 3.90 2020 Actual 1.0 0.0 1.0 0.0 0.0 0.0 0.5 0.0 1.15 0.25 0.00 3.90 2021 Actual 1.0 0.5 1.0 0.0 0.0 0.9 0.0 0.0 0.25 0.25 0.23 4.13 2022 Budget 1.0 0.5 1.0 0.0 0.0 0.9 0.0 0.25 0.0 0.25 0.23 4.13 2023 Budget 1.0 0.5 1.0 0.5 0.23 0.9 0.0 0.25 0.0 0.0 0.0 4.38 Interns 2.0 2.0 2.0 2.0 2.0 (continued to next page) 102 Fund: 402 Stormwater Management Fund Spokane Valley 2023 Budget (continued from previous page) Recurring Activity Revenues Stormwater Management fees Investment Interest Miscellaneous & Grants Proceeds Total revenues Budget Summary 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget $ 1,936,362 $ 1,910,349 $ 2,026,140 $ 1,910,000 $ 1,951,000 48,642 10,244 2,134 2,000 2,000 58,746 482 0 0 0 2,043,750 1,921,075 2,028,274 1,912,000 1,953,000 Expenditures Wages, Payroll Taxes & Benefits 436,421 412,173 331,944 560,631 635,392 Supplies 16,956 49,228 14,922 18,150 20,800 Services & Charges 1,135,846 1,180,534 1,153,820 1,298,395 1,449,742 Intergovernmental Services 37,983 40,452 42,222 45,000 48,000 Interfund vehicle lease - #501 0 14,000 6,750 6,750 6,750 Total expenditures 1,627,206 1,696,387 1,549,658 1,928,926 2,160,684 Recurring revenues over (under) Recurring Expenditures 416,544 224,688 478,616 (16,926) (207,684) Nonrecurring Activity Revenues Grant Proceeds 106,000 304 95,000 0 0 Total Nonrecurring revenues 106,000 304 95,000 0 0 Expenditures Capital - Various Projects 423,585 227,770 383,412 315,000 200,000 Stormwater Comprehensive Plan 0 0 0 300,000 50,000 Watershed studies 48,576 48,336 37,242 100,000 100,000 Generator for Maintenance Shop 0 0 0 50,000 0 Total Nonrecurring expenditures 472,161 276,106 420,654 765,000 350,000 Nonrecurring revenues over (under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning working capital Ending working capital (366,161) (275,802) (325,654) 50,383 (51,114) 152,962 2,216,210 2,180,773 2,159,796 (765,000) (350,000) (781,926) (557,684) 2,401,719 1,619,793 $ 2,266,593 $ 2,129,659 $ 2,312,758 $ 1,619,793 $ 1,062,109 103 Fund: 403 Aquifer Protection Area Fund Spokane Valley 2023 Budget In 1985 voters of Spokane County approved a ballot proposition to create the Spokane Aquifer Protection Area (APA) as well as corresponding aquifer protection area fees with both sunsetting December 31, 2005. Boundaries of the APA included portions of unincorporated areas (including what is now Spokane Valley) and the cities of Liberty Lake, Millwood and Spokane. In 2004 the City of Spokane Valley approved a resolution authorizing the inclusion of its municipal boundaries within the APA. The APA program was subsequently reauthorized through 2025 with voter approval. All fees are collected by Spokane County and include: • An annual fee of $15 per household for the withdrawal of water from properties within the APA. • An annual fee of $15 per household for on -site sewage disposal within the APA. • For commercial properties an annual fee ranging from $15 to $960 depending upon water meter size. In 2004 the City of Spokane Valley (City) entered into an interlocal agreement with Spokane County (County) that authorized the County to collect and retain APA fees through 2010 for a variety of projects including: • up to $100,000 annually through 2010 to the Spokane Regional Health District to provide for data base management related to monitoring of septic tanks and their potential impact on water quality in the Spokane Valley Rathdrum Prairie Aquifer. • a septic tank elimination program (STEP) designed to replace septic tanks with sanitary sewer systems. In the 2004 interlocal agreement the City and County also agreed that for the years 2011 through 2025 the APA fees remaining after the payment of reasonable administration and billing fees incurred by the County would be distributed annually between the County, City and City of Spokane on a proportional basis relative to the amount generated in unincorporated areas, the City and City of Spokane. The fees collected on the City's behalf by Spokane County are expended entirely on stormwater related projects that are designed to protect the aquifer. These fees plus grant monies received from a number of granting agencies finance a variety of capital projects. Revenues Spokane County Grant Proceeds Investment Interest Transfer in - #302 Miscellaneous Total Revenues Budget Summary 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget $ 469,429 $ 426,234 $ 522,357 $ 460,000 $ 460,000 101,715 60,996 1,434,700 1,151,247 397,500 37,329 9,135 1,220 1,900 1,900 O 0 14,926 0 0 O 0 60,801 0 0 608,473 496,365 2,034,004 1,613,147 859,400 Expenditures Capital - Various projects 329,829 494,300 2,989,076 685,972 1,421,100 Effectiveness study 0 0 45,454 55,000 55,000 Total Expenditures 329,829 494,300 3,034,530 740,972 1,476,100 Revenues over (under) expenditures 278,644 2,065 (1,000,526) 872,175 (616,700) Beginning working capital 1,840,005 2,118,299 2,120,365 1,119,839 1,992,014 Ending working capital $ 2,118,649 $ 2,120,364 $ 1,119,839 $ 1,992,014 $ 1,375,314 104 Fund: 501 Equipment Rental & Replacement Fund Spokane Valley 2023 Budget The Equipment Rental & Replacement Fund (ER&R) is an Internal Service Fund that is designed to provide the funds necessary to purchase new vehicles and equipment at predetermined life cycles. This fund operates by charging each City department a monthly rental rate for the vehicles they use. The fee is based upon the estimated useful life of the vehicle and its replacement cost. The theory behind this program is that it allows City departments to budget vehicle replacement costs as a reoccurring expense over an extended period of time rather than as an intermittent capital expense that may be difficult to afford in any single year. In the event a City department requires an additional vehicle that actually adds to the fleet rather than simply replaces an existing vehicle, then that department must budget for the initial purchase price and transfer the necessary funds to the ER&R Fund to make the acquisition. In subsequent years the department will then begin paying a replacement fee spread out over the estimated useful life of the new vehicle. Beginning in 2017 a CenterPlace Kitchen Reserve was established through a transfer in from the General Fund in the amount of $36,600 per year for 5 years to build a total reserve of $183,000, which is the estimated replacement cost of the significant kitchen appliances and equipment at CenterPlace. Snow Plow Replacement Program The snow plow fleet currently consists of nine plow trucks. Six of the trucks are equipped with sanders and three of the trucks are equipped with 1,000-gallon tanks for placement of liquid deicer. Over the past five years the City has continued to improve the snow removal operations and has updated the snow plan accordingly. These improvements in snow operations have dictated that operating nine plows is a very efficient way to remove snow from the arterial and hillside roadways. Operating nine plows allows the performance of a full city arterial and designated hillsides plow in approximately 12 hours. In the future new plows will be purchased to replace the aging fleet as noted below and older plows will serve as backups and eventually be retired from the fleet beginning in 2022. The recommended snow plow fleet consists of eleven plows with two serving as backup plows. The two backup plows ensure that arterial roadways and hillside priority roadways can be cleared of snow per the snow plan. Having backup plows provides the City with additional plows that can be deployed in case of a mechanical breakdown or an accident during a winter storm event. Snow Plow Fleet Truck # Model Year YRAcquired Age at Retirement Replacement Yr Notes 207 1997 2009 25 2022 203 1995 2009 28 2023 204 1995 2009 29 2024 208 1997 2009 28 2025 Existing Fleet 209 1998 2011 28 2026 (11) Snow Plows 211 2000 2012 27 2027 206 1996 2009 32 2028 205 1996 2009 33 2029 210 2010 2011 22 2032 218 2016 2015 22 2037 219 2021 2020 22 2043 225 2023 2022 22 2045 207 is retired 2024 2024 22 2046 203 is retired 2025 2025 22 2047 204 is retired 2026 2026 22 2048 208 is retired 2027 2027 22 2049 209 is retired 2028 2028 22 2050 211 is retired 2029 2029 22 2051 206 is retired 2030 2030 22 2052 205 is retired (continued to next page) 105 Fund: 501 Equipment Rental & Replacement Fund Spokane Valley 2023 Budget (continued from previous page) Budget Summary 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget Revenues Vehicle rentals-#001 $ 30,000 $ 28,000 $ 31,300 $ 31,300 $ 52,100 Vehicle rentals - #101 21,250 14,500 10,250 10,250 27,750 Vehicle rentals - #101 (plow replace.) 77,929 48,500 60,500 275,000 275,000 Vehicle rentals - #402 12,750 14,000 6,750 6,750 6,750 Transfers in - #001 (CenterPlace kitchen reserve) 36,600 36,600 36,600 0 0 Transfers in - #001 (Code Enforcement Vehicle) 0 27,472 0 40,000 0 Transfers in - #001 (Additional dump bed truck) 0 0 0 80,000 58,000 Investment Interest 26,715 6,074 1,147 1,200 2,000 Total Revenues 205,244 175,146 146,547 444,500 421,600 Expenditures Wages, Payroll Taxes & Benefits 0 0 0 0 0 Small tools & minor equipment 122 0 275 10,000 10,000 Vehicle Purchase 0 27,472 108,762 262,500 238,000 Snow plow purchase 0 255,806 0 250,000 275,000 Depreciation Expense -Machinery & Equipment 0 0 0 0 0 Total Expenditures 122 283,278 109,037 522,500 523,000 Revenues over (under) expenditures Beginning working capital Ending working capital 205,122 (108,132) 37,510 (78,000) (101,400) 1,290,971 1,496,093 1,387,962 1,425,472 1,347,472 $ 1,496,093 $ 1,387,962 $ 1,425,472 $ 1,347,472 $ 1,246,072 Fund: 502 Risk Management Fund Spokane Valley 2023 Budget The City of Spokane Valley is exposed to risks of loss related to a number of sources including tort; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; natural disasters; and unemployment claims filed by former employees through the State of Washington. The Risk Management Fund was established to account for all such related revenues and expenses. Revenues for this fund are comprised almost entirely from an annual transfer of money from the General Fund and the single largest expense is typically the insurance premium the City pays to our insurance provider, the Washington Cities Insurance Authority (WCIA). Budget Summary Revenues Transfers in -#001 Investment Interest Total Revenues Expenditures Auto & Property insurance Unemployment Claims Total Expenditures 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget $ 390,000 $ 410,000 $ 425,000 $ 450,000 $ 600,000 2,124 248 117 0 0 392,124 410,248 425,117 450,000 600,000 348,794 337,987 365,384 450,000 600,000 31,104 7,781 7,397 0 0 379,898 345,768 372,781 450,000 600,000 Revenues over (under) expenditures 12,226 64,480 52,336 0 0 Beginning working capital 263,778 276,004 340,484 392,820 392,820 Ending working capital $ 276,004 $ 340,484 $ 392,820 $ 392,820 $ 392,820 106 Fund: 632 Passthrough Fees & Taxes Fund Spokane Valley 2023 Budget This fund was created during the 2022 Budget development process to account for State assessed District Court fees collected by Spokane County and remitted to the City as well as passthrough tax revenues such as leasehold excise and sales taxes. The City then remits the funds to the State Treasurer and County Prosecutor. These are fuduciary activities according to GASB accounting pronouncements. Budget Summary 2019 Actual Revenues Fees & Taxes collected for other govemments $ Total Revenues 2020 Actual 2021 Actual 2022 Budget 2023 Budget 0 $ 372,072 $ 589,853 $ 591,000 $ 591,000 0 372,072 589,853 591,000 591,000 Expenditures Fees & Taxes remitted to other governments 0 371,759 590,166 591,000 591,000 Total Expenditures 0 371,759 590,166 591,000 591,000 Revenues over (under) expenditures 0 313 (313) 0 0 Beginning working capital 0 0 313 0 0 Ending working capital $ 0 $ 313 $ 0 $ 0 $ 0 107 CITY OF SPOKANE VALLEY, WA Capital Expenditures for 2023 SOURCE OF FUNDS #001 101 #106 #107 #301 #302 #309 #311 #312 #314 #315 #402 #403 #501 2023 REET 1 REET 2 Park Aquifer Equipment Expenditure Street Solid Capital Capital Capital Pavement Capital Grade Transportation Stormwater Protection Rental & Developer Capital Outlay Description Budget General O&M Waste PEG Projects Projects Projects Preservation Reserve Separation Impact Fees Management Area Replacement Grants Contributions #001 General Fund 181,000 181,000 - IT capital replacements - Office furniture for Paralegal 8,500 8,500 - Precinct security installation 20,000 20,000 - Police Vehicles 1,350,085 150,085 1,200,000 - Finacial software capital costs 500,000 500,000 Subtotal 2,059,585 859,585 I I 0 I 0 I 0 I 0 I 0 I 0 I 1,200,000 I 0 I 0 I 0 I 0 I 0 I 0 I 0 #101 Street Fund 40,000 40,000 - Streetlight replacement program - Signal maintenance equipment 40,000 40,000 Subtotal 80,000 0I 80,000 I 0I 0I 0I 0I 0I 0I 0I 0I 0I 0I 0I 0I 0I 0 #107 PEG Fund 33,500 33,500 - PEG Capital outlay Subtotal 33,500 01 01 01 33,500 I 0I 0I 0I 0I 0I 0I 0I 0I 0I 0I 0I 0 #303 Street Capital Projects Fund 19,766 19,740 26 205 Sprague/Barker Intersection Improvement 300 Pines and Mission Intersection Improvement 1,294,831 59,364 1,233,878 1,589 313 Barker Road/Union Pacific Crossing 1,044,000 307,371 108,449 628,180 320 Sullivan Preservation: Sprague-8th 2,070,462 2,070,462 321 Argonne Corridor Imprv- North of Knox 10,000 10,000 326 2020 Citywide Retroreflective Post Plates 89,502 89,502 327 Sprague Storrnwater & Crossing Project 1,557,410 90,396 1,467,014 329 Barker Road Imp- City Limits to Appleway 750,000 31,250 648,750 70,000 332 NE Industrial Area- Sewer Extension 25,000 25,000 340 8th Ave Sidewalk (Coleman to Park) 401,011 160,349 240,662 344 Park Rd Sidewalk- Broadway to cataldo 338,862 16,577 322,285 345 Park Rd Sidewalk- Nora to Baldwin 311,600 60,000 251,600 346 Bowdish Sidewalk 12th to 22nd 244,683 28,380 216,303 Contingency 1,000,000 100,000 100,000 800,000 Subtotal 9,157,127 0 1 0 1 0 1 0 1 385,967 1 602,720 1 0 1 0 1 0 1 0 1 108,449 1 0 1 0 1 0 1 7,988,376 1 71,615 #309 Parks Capital Projects Fund 3,400,000 3,400,000 316 Balfour Park Improvements - ph.1 328 Sullivan Park water line 500,000 500,000 338 Spokane River Loop Trail 750,000 750,000 Parking & Trail Design 136,900 136,900 CenterPlace West Lawn Shade Canopy for Stage 23,100 23,100 Subtotal 4,810,000 160,000 I 0 I 0 I 0 I 0 I 0 I 0 I 0 I 4,650,000 I 0 I 0 I 0 I 0 I 0 I 0 I 0 #311 Pavement Preservation Fund 7,805,121 1,011,800 1,700,000 1,037,500 1,037,500 1,258,321 1,760,000 - Pavement preservation Subtotal 7,805,121 1,011,800 I 0 I 1,700,000 I 0 I 1,037,500 I 1,037,500 I 0 I 1,258,321 I 0 I 0 I 0 I 0 I 0 I 0 I 1,760,000 I 0 #314 Grade Separation Fund 750,000 347,998 214,491 187,511 143 Barker BNSF Grade Separation 223 Pines Rd Underpass © BNSF & Trentu 2,200,000 3,655 196,394 252,356 1,747,595 311 Sullivan Rd Interchange © Trent 1,000,000 135,000 865,000 3,950,000 0 I 0 I 0 I 0 I 3,655 I 135,000 I 0 I 0 I 544,392 I 252,356 I 0 I 0 I 0 I 0 I 2,827,086 I 187,511 #402 Stormwater Management Fund 200,000 200,000 - Capital- various projects Subtotal 200,000 0I 0I 0I 0I 0I 0I 0I 0I 0I 0I 0I 200,000 I 0I 0I 0I 0 #403 Aquifer Protection Area Fund 1,421,100 1,023,600 397,500 - Capital- various projects Subtotal 1,421,100 0I 0I 0I 0I 0I 0I 0I 0I 0I 0I 0I 0I 1,023,600 I 0I 397,500 I 0 #501 Equipment Rental and Replacement Fund 238,000 58,000 180,000 - Vehicle purchase - Snow plow purchase 275,000 275,000 Subtotal 513,000 01 58,0001 01 01 01 01 01 01 01 01 01 01 01 455,000 I 01 0 Total Capital Expenditures and Related Financing 30,029,433 2,031,385 138,000 1,700,000 33,500 1,427,122 1,775,220 0 1,258,321 6,394,392 1 Contingency amount is to cover unforseen overruns, costs related to projects that were expected to complete in 2021 and the costs of projects that have not yet had funding sources identified. 2 Use of Fund Balance for CIP 0223-Pines Rd Underpass © BNSF & Trent is a portion of the $1,200,000 transferred from the General Fund in 2017. - Dollar figures in Italicized Bold font are paid from a combination of existing fund balance and fund revenue that is not attributable to a single project. 252,356 108,449 200,000 1,023,600 455,000 12,972,962 259,126 108 #001 - General Fund City Manager / City Clerk City Attorney Public Safety Deputy City Manager Finance Human Resources Information Technology Public Works Facilities CPW - Administration CPW - Engineering CPW - Building CPW - Planning Economic Development CED - Administration CED - Economic Development CED - Development Services CED - Engineering CED - Planning CED - Building Parks & Rec - Admin Parks & Rec - Recreation Parks & Rec - Senior Center Parks & Rec - CenterPlace Total General Fund P:\Finance\2023 Budget\Budget Book\Budget Book 2023 as of 11 08 2022 CITY OF SPOKANE VALLEY, WA Full Time Equivalent Employees Adopted 2013 I 2014 I 2015 I 2016 I 2017 I 2018 I 2019 I 2020 I 2021 Amended 2022 Proposed 2023 (1) 5 5 5 5 5 3 3 3 3 3 0 0 0 0 0 6 6 6 6 6 10.75 11.75 11.75 11.75 11.75 2 2 2 2 2 0 0 0 0 0 7 7.375 7.375 7.375 6.375 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 2 2 2 1 0 0 2.5 2.65 4 0 0 11 11 10 8 7 0 0 0 8 8 0 0 0 11.5 12.5 14 14 15 2 2 2 2 2 1 1 1 1 1 1 1 1 1 1 5 5 5 5 5 Difference from 2022 to 2023 + (-) (2) (3) 7 6.5 7.5 7.5 5.5 5.5 0.000 3.5 3.5 4 4 4 5 1.000 (4) 0 0.12 0.12 0.12 0.36 0.36 0.000 3 1 1 1 3 3 0.000 11.75 11.75 11.75 11.75 9.75 9.75 0.000 2 2 2 2 2 2 0.000 0 0 0 0 3 3 0.000 0 0 0 0 0 0 0.000 1 0.88 0.88 1.88 2.8 2.8 0.000 0 0 0 0 2 2 0.000 12.5 13.275 13.025 14.025 13.825 13.825 0.000 18 20 21 20 15 15 0.000 0 0 0 0 5 5 0.000 6.375 6 6 5.77 6.77 6.77 0.000 0 0 0 0 0 0 0.000 0 0 0 0 0 0 0.000 0 0 0 0 0 0 0.000 0 0 0 0 0 0 0.000 0 0 0 0 0 0 0.000 0 0 0 0 0 0 0.000 2 2 2 2 2 2 0.000 1 1 1.6 1.6 1.6 1.6 0.000 1 1 0.4 0.4 0.4 0.4 0.000 5 5 5 5 4.84 4.84 0.000 72.25 73.625 73.625 73.775 74.125 74.125 74.025 76.275 77.045 81.845 82.845 1.000 #101 - Street Fund 5 5.375 5.725 5.725 5.725 5.725 7.725 7.475 7.475 7.475 8.475 1.000 (4) #303 - Street Capital Project Fund 3.5 3.5 3.5 3.5 3.5 5 8.1 7.6 7.6 9.8 9.8 0.000 #402 - Stormwater Fund 4.5 4.75 4.4 4.4 4.4 4.4 3.9 3.9 4.13 4.13 4.13 0.000 Total FTEs 85.25 87.25 87.25 87.4 87.75 89.25 93.75 95.25 96.25 103.25 105.25 2.000 (1) FTEs for 2017 reflect the reorganization that was effective in April 2017. The original 2017 Budget had FTEs of 88.4. (2) FTEs for 2018 reflect the budget amendment approved on May 29, 2018. (3) The 2022 Budget was amended to to reflect the City's reorganization, which added 1 FTE as the Community and Public Works Director and 1 FTE for a Custodian. (4) Proposed 2023 includes a new Paralegal position in City Attorney and a new Traffic Signal Technician in #101 - Street Fund. 109 Custodian Office Assistant I Permit Specialist Office Assistant II Maintenance Worker II Maintenance Worker I Recreation Specialist Paralegal Accounting Technician Administrative Assistant Permit Facilitator Help Desk Technician Maintenance Lead Senior Center Specialist Planning Technician Human Resources Technician Building Inspector I Executive Assistant Deputy City Clerk Customer Relations/Facilities Coordinator Maintenance/Construction Inspector Recreation Coordinator Senior Permit Specialist Code Enforcement Officer Plans Examiner Engineering Technician I Planner Building Inspector II Human Resource Analyst CenterPlace Coordinator Signal Technician Mechanic Maintenance/Construction Foreman GIS Analyst Public Information Officer Administrative Analyst Economic Development Project Specialist Senior Plans Examiner Engineering Technician II Communications and Marketing Officer Assistant Engineer IT Specialist Code Enforcement Supervisor Associate Planner Project Manager CAD Manager Accountant/Budget Analyst Housing and Homeless Services Coordinator Development Services Coordinator Database Administrator Engineer Senior Planner Deputy City Attorney City Clerk IT Manager Legislative Coordinator Assistant Building Official Senior Administrative Analyst Public Works Superintendent Accounting Manager Planning Manager Senior Engineer Building Official Engineering Manager Human Resources Director Senior Deputy City Attorney City Engineer Economic Development Director Community & Public Works Director Parks, Recreation, and Facilities Director City Attorney Finance Director City Manager Deputy City Manager Position Title D O Q j — N N N N N N N N W W W W W W W W A A A A A A A A A A cn (n (n (n (n cn cn cn cn 0 0 cn CD CD CD CD CM 00 00 00 0) CD CD �I v v v v 00 00 00 0c0 _. N 00 N N 0 0 N N 0 N) —, N N N 0 a M 3,370.14 - 5,000.91 3,033.50 - 5,000.91 3,744.85 - 5,557.87 3,370.14 - 5,557.87 4,162.22 - 6,175.11 3,744.85 - 5,557.87 A A 0) 0) N N N N N N 0) 0) v v 0 0 A A 0) 0) N N N N N N 0) 0) v v 0 0 A A 0) 0) N N N N N N 0) 0) v v 0 0 4,623.00 - 6,861.41 4,162.22 - 6,175.11 4,623.00 - 6,861.41 4,623.00 - 6,861.41 4,623.00 - 6,861.41 4,623.00 - 6,861.41 4,623.00 - 6,861.41 4,623.00 - 6,861.41 5,137.08 - 7,624.08 4,623.00 - 6,861.41 5,137.08 - 7,624.08 5,137.08 - 7,624.08 5,137.08 - 7,624.08 5,137.08 - 7,624.08 5,137.08 - 7,624.08 5,137.08 - 7,624.08 5,137.08 - 7,624.08 5,137.08 - 7,624.08 5,707.52 8,470.55 5,137.08 - 7,624.08 5,707.52 - 8,470.55 5,707.52 8,470.55 5,707.52 - 8,470.55 5,707.52 - 8,470.55 5,707.52 - 8,470.55 5,707.52 - 8,470.55 5,707.52 - 8,470.55 5,707.52 - 8,470.55 5,707.52 - 8,470.55 5,707.52 - 8,470.55 6,340.81 - 9,411.07 5,707.52 - 8,470.55 6,340.81 - 9,411.07 6,340.81 - 9,411.07 6,340.81 - 9,411.07 6,340.81 - 9,411.07 6,340.81 - 9,411.07 6,340.81 - 9,411.07 6,340.81 - 9,411.07 6,340.81 - 9,411.07 6,340.81 - 9,411.07 6,340.81 - 9,411.07 7,046.06 - 10,457.42 7,046.06 - 10,457.42 7,046.06 - 10,457.42 7,046.06 - 10,457.42 7,829.40 - 11,619.83 7,046.06 - 10,457.42 7,829.40 - 11,619.83 7,829.40 - 11,619.83 8,698.21 - 12,911.56 8,698.21 - 12,911.56 9,664.85 - 14,346.02 8,698.21 - 12,911.56 9,664.85 - 14,346.02 9,664.85 - 14,346.02 10,738.86 - 15,938.85 9,664.85 - 14,346.02 10,738.86 - 15,938.85 10,738.86 - 15,938.85 Unclassified 11,920.14 - 17,709.69 2023 Range 0 O m z m Z r j N v r = D c (0 co n m m IV CI C m m v O m m O • D co -a - N O g z _Q o x • D (0 (0 -1 Q O z CITY OF SPOKANE VALLEY, WA Glossary of Budget Terms Accrual Basis — A basis of accounting in which revenues and expenditures are recorded at the time they occur as opposed to when cash is actually received or spent. Appropriation — A legal authorization granted by the City Council to make expenditures and to incur obligations for a specific purpose. Assessed Valuation — The valuation set upon real estate and certain personal property by the County Assessor as a basis for levying property taxes. Authorized Positions — Employee positions, which are authorized in the adopted budget, to be filled during the year. Bond — A long-term promise to repay a specified amount (the face amount of the bond) on a particular date (the maturity date). The most common types of bonds are general obligation revenue bonds. Bonds are primarily used to finance capital projects. Budget — A plan of financial activity for a specified period of time (fiscal year or biennium) indicating all planned revenues and expenses for the budget period. Budget Message — The opening section of the budget that provides the City Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous years, and the views and recommendations of the Mayor. Capital Improvement — Expenditures related to acquisition, expansion or rehabilitation of an element of the government's physical plant; sometimes referred to as infrastructure. Capital Outlay — Fixed assets that have general value of $5,000 or more and have a useful economic lifetime of more than one year. Capital Project — Major construction, acquisition, or renovation activities which add value to government's physical assets or significantly increase their useful life, also called capital improvements. Capital Projects Fund — A fund created to account for all resources and expenditures used for the acquisition of fixed assets except those financed by enterprise funds. Contingency — A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted. Contractual Services — Services rendered to a government by private firms, individuals, or other governmental agencies. Debt Service — Payment of interest and principal on borrowed money according to a predetermined payment schedule. Department — The basic unit of service responsibility, encompassing a broad mandate of related service responsibilities. 111 Division — Can be a subunit of a department which encompasses a substantial portion of the duties assigned to a department (e.g. Building Division in the Planning and Community Development Department). Encumbrance — The commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a specified future expenditure. Expense — Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest or other charges. Face Value — The amount of principal that must be paid at maturity for a bond issue. Fiscal Year — A twelve-month period designated as the operating year for accounting and budgeting purposes in an organization. Full-time Equivalent Position (FTE) — A full-time or part-time position converted to the decimal equivalent of a full-time position based on 2,080 hours per year. For example, a part-time person working 20 hours per week would be equivalent of 0.5 of a full-time position. Fund — A fiscal entity with revenues and expenses that are segregated for the purpose of carrying out a specific purpose or activity. GAAP — Generally Accepted Accounting Principles. Uniform minimum standards for financial accounting and recording, encompassing the conventions, rules, and procedures that define accepted accounting principles. GASB — The Governmental Accounting Standards Board, established in 1985, is the current standard -setting board for governmental GAAP. General Fund — The principal operating fund of the City used for general governmental operations. Taxes and fees that generally have no restriction on their use support it. General Obligation (G.O.) Bonds — This type of bond is backed by the full faith, credit and taxing power of the government issuing it. Indirect Cost — A cost necessary for the functioning of the organization as a whole, but which cannot be identified with a specific product, function or activity. Infrastructure — The physical assets of a government (e.g. streets, water, sewer, public buildings, and parks). Interfund Transfers — The movement of monies between funds of the same governmental entity. Levy — To impose taxes for the support of the governmental activities. Long-term Debt — Debt with a maturity of more than one year after the date of issuance. Mission Statement — A broad statement of the intended accomplishment or basic purpose of a program. Modified Accrual Accounting — A basis of accounting in which expenditures are accrued but revenues are accounted for when they become measurable and 112 available. Since this type of accounting basis is a conservative financial approach, it is recommended as the standard for most governmental funds. Operating Budget — The portion of the budget that pertains to daily operations that provide basic governmental services. Ordinance — A formal legislative enactment by the City Council. If it is not in conflict with any higher form of law, such as a statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. Program — The smallest organization that delivers a specific set of services. A program may be an entire department; or if a department encompasses significantly diverse responsibilities or large work forces, a single department may be divided into two or more programs. Reserve — An account used to either set aside budgeted revenues that are not required for expenditure in the current budget year or to earmark revenues for a specific future purpose. Resolution — A special or temporary order of a legislative body —an order of a legislative body requiring less legal formality than an ordinance or statute. Resources — Total amounts available for appropriation including estimated revenues, fund transfers, and beginning balances. Revenue — Sources of income financing the operations of government. Taxes — Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Neither does the term include charges for services rendered only to those who pay, for example, sewer service charges. Unreserved Fund Balance — The portion of a fund's balance that is not restricted for a specific purpose and is available for general appropriation. User Charges — The payment of a fee for direct receipt of a public service by the party who benefits from the service. Vision Statement — A short statement that conveys the big picture of the organization. It is general in scope, not restricting. It answers the question "Why?" 113 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 8, 2022 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Resolution 22-020, Street Vacation Compensation GOVERNING LEGISLATION: RCW 35.79.030; SVMC 22.140.040(D); and Resolution 07-009. PREVIOUS COUNCIL ACTION TAKEN: Chapter SVMC 22.140 was originally adopted and codified in SVMC by Ordinance 04-002; amended and reorganized by Ordinance 05-012; further amended in 2007 by Ordinance 07-015; by Ordinance 17-004 for minor edits resulting from the City's administrative reorganization; August 16, 2022, administrative report on proposed amendments; August 23, 2022, adoption of housekeeping amendments to chapter 22.140 SVMC; and October 18, 2022, administrative report on proposed language for Resolution 22-020. BACKGROUND: On August 23, 2022, Council adopted several technical amendments to chapter 22.140 SVMC relating to street vacations. None of the proposed amendments were substantive in nature. At that time, staff noted that it would bring back information to Council relating to how the City currently calculates how much money the City charges an abutting property owner in a street vacation, which is contained in Resolution 07-009 and attached for reference. Current Methodology Resolution 07-009 In 2007, Council approved Resolution 07-009, which established a methodology for determining what dollar amount, if any, the City would charge a property owner for real property being vacated (transferred) to them. Under Resolution 07-009, the City currently requires payment of 50% of the appraised value of the property being vacated. Rather than require an appraisal for the value of the property, which would usually exceed the value of the property being vacated and would be time-consuming to obtain, the Resolution established, as a rule, that appraised value means it is equivalent to the assessed value as established by the Spokane County Assessor on a per square foot basis. If the assessed value of two abutting properties is different, then they would be averaged to establish the charge to both (or all). Pursuant to Resolution 07-009, Section 1(2), if the proposed vacation is not City -initiated, then the abutting property owner is credited with the amount of the vacation application fee, which is currently $1,420. For example, if the appraised value (assessed value by City definition) of the vacated property is $1,100, then Council would not charge the applicant any additional money as a condition of approval of the vacation ordinance. If half of the appraised (assessed) value of the property being vacated is $1,820, then one of the conditions of the ordinance granting the vacation would be to require payment of $400 before the City would finalize the vacation. Resolution 07-009 also contains a provision that reserves to Council the right to deviate from the Resolution upon the adoption of written findings of fact demonstrating that the public interest is best served by an alternative approach. Updated Methodology Resolution 22-020 As part of the City's ongoing process of reviewing and updating operational policies and procedures, staff noted that the resolution outlining street vacation compensation was due for a review. Consequently, at the October 18, 2022, City Council meeting, staff led a discussion whereby City Council, through consensus, discussed and developed the policies outlining compensation to the City for vacated rights -of -way. The following is a summary of the consensus for the five significant topics. (1) Value of Property: RCW 35.79.030 indicates that vacated rights -of -way, or property, requires an established appraised value. Through consensus, City Council will continue the existing practice of establishing the appraised value as the assessed value, according to the Spokane County Assessor office valuations. (2) City Initiated Vacation: By consensus, City Council will continue the existing practice of not seeking compensation from adjacent property owners for the value of property received if the vacation is initiated by the City. (3) Privately Initiated Vacation: For privately initiated right-of-way vacation requests, City Council will now require that all abutting property owners that receive vacated property will compensate the City for the newly acquired property. (4) Property Value Compensation: During the October 18, 2022, City Council meeting, significant discussion was held regarding the amount of compensation the City should receive for vacated rights - of -way or alleys when the vacation request is privately initiated. By consensus, City Council agreed that the City will be compensated at 50% of the appraised property value if the property was initially dedicated to the City, or at 100% of the appraised property value if the property was initially acquired using public funds (purchased). Please note the appraised value is established as identified in (1) above. (5) Application Fee Credit: Resolution 07-009 currently provides for a privately initiated rights -of - way vacation request to be credited the vacation application fee against any monies owed for the value of the property. During discussions on October 18, 2022, City Council reached consensus that with this new resolution, no credit will be given for the application fee due to the costs incurred by the City in processing rights -of -way or property vacations. Based on previous Council consensus, the above changes have been incorporated into Resolution 22-020 for City Council's consideration to adopt as the new policy for determining compensation associated with rights -of -way and other property vacations. OPTIONS: (1) Adopt Resolution 22-020 regarding compensation for vacations pursuant to RCW 35.79.030; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: Move to adopt Resolution 22-020 regarding compensation for rights -of -way and other vacations pursuant to RCW 35.79.030. BUDGET/FINANCIAL IMPACTS: None anticipated. STAFF CONTACT: Bill Helbig, PE, Community and Public Works Director. ATTACHMENTS: Resolution 22-020; Resolution 07-009 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 22-020 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING METHODOLOGY FOR DETERMINING COMPENSATION FOR VACATIONS PURSUANT TO RCW 35.79.030 AND SVMC 22.140.040, REPEALING RESOLUTION 07-009, AND OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley has the authority to vacate roadways and rights -of -way pursuant to RCW 35.79.030; and WHEREAS, pursuant to RCW 35.79.030, the City has the authority to charge for said vacations in an amount that does not exceed 50% of the full appraised value, or the City may charge the full appraised value of the area vacated where the street or alley has been part of a dedicated right-of-way for over 25 years, or if the property was acquired at public expense; and WHEREAS, in circumstances where the City Council initiates a vacation pursuant to SVMC 22.140.020, the City Council believes it would not be appropriate to charge the party receiving the vacated property; and WHEREAS, it would be time-consuming and expensive to obtain a fair market appraisal of the property to be vacated, as it would significantly increase the cost of such vacations. As such, it is appropriate to tie the value of the property to be vacated to the current assessed value of the adjacent property, as established by the Spokane County Assessor. NOW, THEREFORE, be it resolved by the City Council of the City of Spokane Valley as follows: Section 1: Formula for Determining Compensation for Street Vacations. (A) When a right-of-way vacation is initiated by the City Council, the City shall not seek compensation from adjoining property owners for any portion of the value of the land being transferred. (B) The appraised value of the property being vacated shall be the same as the assessed value of an equivalent portion of property adjacent to the proposed vacation as established by the Spokane County Assessor at the time the matter is considered by the City Council. If the value of the adjacent properties differs, then the average of the adjacent property values per square foot shall be used. (C) When a property vacation is initiated by application, the cost to be paid to the City by all adjacent property owner(s), whether the applicant or not, for property received resulting from the vacation shall be determined as follows. (1) Equal to 50% of the appraised value if the subject property being vacated was initially acquired by the City through dedication, or (2) Equal to 100% of the appraised value if the subject property being vacated was initially acquired by the City at public expense. Resolution 22-020 Street Vacation Methodology Page 1 of 2 DRAFT (D) The City Council reserves the right to deviate from this policy on a case -by -case basis upon adoption of written documentation that demonstrates that the public interest shall be best served by an alternate approach. Section 2: Repeal. Resolution 07-009 is hereby repealed in its entirety. Section 3: Effective Date. This Resolution shall be in full force and effective upon adoption. Passed by the City Council this day of , 2022. CITY OF SPOKANE VALLEY Pam Haley, Mayor ATTEST: Christine Bainbridge, City Clerk Approved as to form: Office of the City Attorney Resolution 22-020 Street Vacation Methodology Page 2 of 2 CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 07-009 RESOLUTION ADOPTING POLICIES FOR IMPOSING VACATION CHARGES PURSUANT TO RCW 36.79.030 WHEREAS, the City of Spokane Valley has the authority to vacate roadways and right of ways pursuant to RCW 36.79.030; and WHEREAS, the City of Spokane Valley has the authority to charge for said vacations in an amount that does not exceed 50 % of the full appraised value or for the full appraised value of the area vacated where the street or alley had been part of a dedicated right of way for over twenty five years or if the property was acquired at public expense; and WHEREAS, the City of Spokane Valley wishes to establish a policy by which they determine the amount to be charged the benefited property owners of any such vacation. NOW THEREFORE, BE IT RESOLVED THAT THE CITY OF SPOKANE VALLEY ADOPTS THE FOLLOWING POLICY: SECTION 1. Policy. 1. The cost for property received as a result of a vacation initiated by an adjacent property owner shall equal fifty per cent (50%) of the appraised value of the vacated property received. a. The appraised value shall be the same as the value of an equivalent portion of property adjacent to the proposed vacation as established by the Spokane County Assessor at the time the matter is considered by the City Council. b. If the value of adjacent properties differs, then the average of the adjacent property values per square foot will be used. 2. Notwithstanding the provisions of paragraph (1), the applicant shall pay the above - described fee only to the extent that it exceeds the cost charged by the City of Spokane Valley to initiate the vacation process, exclusive of any surveying or engineering costs that may be incurred by the applicant. 3. This charge shall be paid subsequent to council action and prior to recording the vacation with the Spokane County Auditor. 4. The City Council shall reserve the right to deviate from this policy upon the adoption of written findings of fact that demonstrate that the public interest shall be best served by an alternate approach. SECTION 2. This Resolution shall be in full force and effective immediately upon adoption. Resolution 07-009 Street Vacation Charges Page 1 of 2 Adopted this 10th day of July, 2007. Diana Wilhite, Mayor hristine Bainbridge, Ci Clerk Approved a$o Form: Office oZ the City ttorney Resolution 07-009 Street Vacation Charges Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 8, 2022 Check all that apply: ❑ consent ❑ old business ❑ information ❑ admin. report Department Director Approval: ® new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Stormwater Utility Program Rate GOVERNING LEGISLATION: SVMC 3.80 Storm and Surface Water Utility; SVMC 3.35.10 — Contract Authority PREVIOUS COUNCIL ACTION TAKEN: • Adoption of current stormwater utility fee at incorporation of the City in 2003 • April 26, 2022 — Administrative Report: Stormwater Comprehensive Plan and Rate Study • May 3 2022 — Motion Consideration: Stormwater Comprehensive Plan and Rate Study Consultant Contract • October 2, 2022 — Administrative Report: Stormwater Master Plan and Rate Study • October 25, 2022 — Administrative Report: Consensus to adopt the Pro -Active Level of Service and increase the stormwater utility fee to $58/year. BACKGROUND: The City Stormwater Utility manages its stormwater program pursuant to the Spokane Valley Municipal Code (SVMC) Chapter 22.150 (Stormwater Management Regulations), the Spokane Regional Stormwater Manual (SRSM), requirements set forth under the National Pollutant Discharge Elimination System (NPDES) Phase II Municipal Stormwater (MS4) Permit, and the Washington Department of Ecology Underground Injection Control (UIC) Program. The Stormwater Utility, an enterprise fund, is funded through the collection of Storm and Surface Utility (Utility) fees from developed parcels located within the City, and the Spokane County Aquifer Protection Area (APA) fee. The Stormwater Utility Fee of $21 per year is assessed uniformly on single family residences, duplexes, triplexes and fourplexes. All other developed property is charged $21 for every 3,160 square feet of measured impervious surface area or equivalent residential unit (ERU). The current stormwater rate is expected to generate about $1.9 million in 2022 to City Fund 402. The fee was established when the City incorporated and is in the adopted Master Fee Schedule. The Stormwater Utility Fee has not increased since 2003. The APA fee, a voter adopted fee, is imposed on each water meter within the City by water meter size. The APA funds are collected by Spokane County, county -wide and distributed proportionately to local jurisdictions. APA funds must be "expended entirely on stormwater related projects that are designed to protect the aquifer." Without a regional public vote, this fee will sunset in November of 2024. This fee is expected to generate about $460,000 in 2022 to City Fund 403. The City has recently developed a Stormwater Utility Plan to establish the long-term goals of the Utility, identify solutions to adverse stormwater conditions, aging and non-standard stormwater facilities, address capacity and water quality issues, identify strategies necessary to ensure compliance with the MS4 permit and UIC programs, and develop a sustainable financial plan for the utility. The Stormwater Utility Plan identified two Level of Service (LOS) recommendations, Minimum Required and Pro -Active. The Levels of Service recommendations guided a Stormwater Utility Rate Study and recommendations for potential stormwater utility rate structures and fees. The public had the opportunity to provide input through a survey and public meeting held on October 20, 2022. Most of the respondents support a Pro -Active LOS. The Minimum Required LOS increases the Stormwater Utility Rate by $24/year to $45/year per ERU. This rate increase includes funding for an additional 3.0 full time employees (FTEs). Currently, there are 4.13 FTEs funded by the Stormwater Utility. The estimated 2023 revenue for this LOS is $4.4 million. The Pro -Active LOS increases the Stormwater Utility Rate by $37/year to $58/year per ERU. This rate increase includes funding for an additional 7.0 FTEs from the existing staffing levels. The estimated 2023 revenue for this LOS is $5.6 million. By adopting a LOS standard and associated stormwater fee, the City's Stormwater Utility will have the ability to meet all required federal, state, and local standards, as well as provide for continued maintenance and development of the City's stormwater facilities. On October 25, 2022, Council reached consensus to adopt the Pro -Active LOS. The Stormwater Utility fee associated with the LOS adopted by Council will be incorporated in the Master Fee Schedule in November 2022 and will be collected in 2023. OPTIONS: Move to adopt the Pro -Active LOS for the Stormwater Utility and increase the Stormwater Utility fee to $58/year per ERU with an annual increase consistent with the consumer price index (CPI); or take other appropriate action RECOMMENDED ACTION OR MOTION: Move to adopt the Pro -Active Level Of Service for the Stormwater Utility and effective January 1, 2023, increase the Stormwater Utility fee to $58/year per ERU with an annual increase consistent with the CPI. BUDGET/FINANCIAL IMPACTS: As identified in the 2021, 2022, and proposed 2023 City Budgets, the current stormwater utility fee of $21/year provides very minimal excess funds above the Stormwater Utility's recurring expenses, and in 2023 recurring expenditures are estimated to exceed recurring revenues by about $208,000 in Fund 402. Without a revenue increase, the Utility will not be able to meet the federal, state and local requirements as outlined in the Associated Stormwater Management permits. The Stormwater Utility fee for the Pro -active LOS is expected to generate $5.6M in 2023. STAFF CONTACT: Gloria Mantz, PE — City Engineer ATTACHMENTS: Presentation Stormw&ter Utility Rate Stormwater Utility Rate Council consensus to proceed with adoption of Proactive LOS on 10/25/22 Stormwater Utility Fee of $58/year/ERU with annual increase per consumer price index Citizen survey results support Council's Decision Existing Operating Budget 4.13 FTEs Additional Staff 2023 Revenue $2.0M Proactive LOS 7 FTEs $5.2M 2 2023 Annual Stormwater Rate, $58 Stormwater Elements Not Regulated, $20 2024-2029 Anticipated MS4 Permit Requirements, $4 2019-2024 MS4 EWA Phase II Permit Section, $5 Existing Operating Budget, $21 Proactive Spokane .Valley Stormwater Utility Rate Council consensus to proceed with adoption of Proactive LOS on 10/25/22 Stormwater Utility Fee of $58/year with annual increase per consumer price index Citizen survey results support Council's Decision Next Steps Incorporate new fee in the 2023 Master Fee Schedule Evaluate Stormwater Master Plan to develop an Implementation Plan and Schedule 3 Spokane jvalleye Questions? Spokane jvalleye Meeting Date: CITY OF SPOKANE VALLEY Request for Council Action November 8, 2022 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Administrative Report — Code Text Amendment Stormwater Utility GOVERNING LEGISLATION: Chapter 90.48 RCW, WAC 173-218-070, chapter 22.150 SVMC PREVIOUS COUNCIL ACTION TAKEN: • October 2, 2022 — Administrative Report: Stormwater Master Plan and Rate Study BACKGROUND: The City Stormwater Utility manages its stormwater utility program pursuant to chapter 22.15 Spokane Valley Municipal Code (SVMC), the Spokane Regional Stormwater Manual (SRSM), requirements set forth under the National Pollutant Discharge Elimination System (NPDES) Phase II Municipal Stormwater (MS4) Permit, and the Washington Department of Ecology Underground Injection Control (UIC) Program. The MS4 permit requires the implementation and enforcement of a program designed to prevent, detect, trace, and eliminate illicit connections and discharges to the City's municipal stormwater system. As part of this program, the City must adopt an ordinance by February 3, 2023 that prohibits illicit discharges on public and private properties, and authorizes enforcement actions. The required language will be incorporated into chapter 22.150 SVMC, the Stormwater Management Regulations. Staff will discuss the required text amendments, and the proposed adoption schedule at the Council meeting. OPTIONS: Discussion only RECOMMENDED ACTION OR MOTION: None BUDGET/FINANCIAL IMPACTS: None STAFF CONTACT: Gloria Mantz, PE — City Engineer ATTACHMENTS: Presentation Proposed Code Text Amendment CodeftText Amendment _ Stormwater Utility Agenda Draft Regulations Process Overview Next Steps 2 Spokane jvalleye Draft Regulations Chapter 22.150 Stormwater Management Regulations Include illicit discharge prohibitions from non-stormwater discharges required by the Municipal Separated Storm Sewer (MS4) permit Inspections per the MS4 permit Minor language changes for consistency with City processes 3 Next Steps Environmental Review Planning Commission Study Session — December 8, 2022 Public Hearing — January 12, 2022 Findings of Fact — January 26, 2022 City Council Study Session — November 8, 2022 1st & 2nd Reading of Ordinance — Date TBD Ordinance must be adopted by February 3, 2023 per MS4 permit 4 Spokane jvalleye Questions? Spokane jvalleye Chapter 22.150 STORMWATER MANAGEMENT REGULATIONS Sections: 22.150.010 Finding and purpose. 22.150.020 Regulated activities. 22.150.030 Authority to develop and administer standards. 22.150.040 Standards for stormwater management. 22.150.050 Review process. 22.150.060 Conditions of approval. 22.150.070 Deviations and appeals. 22.150.080 Stormwater facility construction and certification. 22.150.090 Inspection. 22.150.100 Property owner responsibilities. 22.150.110 Public drainage facilities. 22.150.120 Failure to comply —Nuisance. 22.150.130 Enforcement. 22.150.010 Finding and purpose. The City shall manage increased surface water flow and stormwater runoff of surface water from the use and development of real property within the City must be managed to protect persons, property, and the environment. Stormwater facilities are a common feature of urban development which must be constructed and maintained when property is developed or redeveloped within a geographic area. The City shall implement policies and procedures to: A Minimize the degradation of water quality in surface water and groundwater; B. Reduce the impact from increased surface water flowstonnwater runoff, erosion and sedimentation caused by the property development of property; C. Promote site planning and land development practices that are consistent with sitethe topographyical and hydrological conditions; and D. Ensure the long term Maintainmaintenance and protection of public and private, natural and man-made stormwater facilitiesproperty that is used and dedicated for stormwater management. (Ord. 08 005 § 1, 2008; Ord. 07 015 § 1, 2007). 22.150.020 Regulated activities. No person on any public or private real property located within the City shall engage in the following regulated activities without first obtaining- stormwater control approval from the City's approval. The regulated activities for development are: A. Grading of land in excess of 500 cubic yards so as to require enviromnental review pursuant to the State Environmental Policy Act (SEPA); B. Construction of, or addition to, a building (except a single-family or duplex residence) or placement of impervious surfaces that exceed 5,000 square feet. For projects that are implemented in incremental stages, the threshold applies to the total amount of impervious surfaces replaced or added at full build -out; C. Disturbance of one acre or more; D. The subdivision, short subdivision and binding site plan process pursuant toas defined in chapter 58.17 RCW and SVMC Title 20 SVMC; and E. Construction of drywells or other UIC wells regulated by €chapter 173-218 WAC, UIC Program. F. Any discharges to surface waters.(Ord. 08 005 § 1, 2008; Ord. (17 015 § 1, 2007). Page 1 of 5 22.150.030 Authority to develop and administer standards. The development services senior engineer city manager; or designee; shall develop and administer City standards that relate to best management practices and the threshold requirements for the development of stormwater control facilities. The dcvclopmcnt services senior engineer city manager, or designee, is further authorized toshall also develop policies that relate to the submission and modification of stormwater, erosion and sediment control plans. Requirements and performance standards that include best management practices shall be designed to control and contain stormwater, and reduce soil erosion and sedimentation through the use of temporary and permanent practices and facilities. The requirements shall be designed to permit flexibility in the choice of stormwater, erosion and sediment control methods that meet the specific circumstances of each site and intended use. (Ord. 08 005 § 1, 2008; Ord. 07 015 § 1, 2007). 22.150.040 Standards for stormwater management. The City adopts, by reference, the Spokane Regional Stormwater Manual, as amended. Unless the context requires otherwise, references to the local jurisdiction shall be construed to mean the City of Spokane Valley. The city clerk shall maintain a copy on file. (Ord. 08 005 § 1, 2008). 22.150.050 Review process. Following submittal of a request to engage in a regulated activity, the dcvclopmcnt services senior engineer city manager or designee shall review the proposed regulated activity, including any plans or other submitted material. The development services senior engineer city manager; or designee; shall determine whether the regulated activity is exempt from review based upon the threshold requirements or, alternatively, whether the regulated activity complies with the standards, specifications and requirements contained in the City standards. The dcvclopmcnt services senior eng-ineer city manager; or designee; may require the submission of additional material and/or analysis to allow the proponent to demonstrate compliance with City standards. (Ord. 08 005 § 1, 2008; Ord. 07 015 § 1, 2007. Formerly 22.150.010). 22.150.060 Conditions of approval. The development services senior engineer city manager; or designee; is authorized to impose development requirements or conditions of approval for the regulated activities. These stormwater requirements or conditions may be placed on the subdivision, binding site plan, issued permit, or a recorded maintenance covenant and agreement may be placed upon a parcel or lot where drainage facilities will be developed. Conditions of approval shall be based on the City standards, the preliminary site drainage plan, existing site condition, known stormwater problems, engineering reports or other relevant data that to promotes promote stormwater control, protection of adjacent properties, utilities or other stormwater facilities, slope stabilization and the environment. (Ord. 08 005 § 1, 2008; Ord. 07 015 § 4, 2007. Formerly 22.150.050). 22.150.070 Deviations and appeals. A. Authority. The development services senior eng-ineer city manager; or designee; may grant a deviation from the requirements of this chapter or City standards. In granting any deviation, the development services senior eng-ineer city manager; or designee; may prescribe conditions that are deemed necessary or desirable for the public interest. B. Deviation Criteria. No A deviation shall not be granted unless the applicant demonstrates, to the satisfaction of the development services senior engineercity manager; or designee; the following: 1. Deviations are based upon sound engineering principles, best management practices and are not inconsistent with the public interest in stormwater control and environmental protection; 2. The granting of the deviation will not be unduly detrimental or injurious to other properties in the vicinity and downstream; 3. The proposed deviation does not conflict with or modify a condition of approval; and 4. Deviations meet requirements for safety, function, appearance, and maintainability. C. Prior Approval. Any deviation shall be approved prior to acceptance of residential and commercial construction plans and issuance of any building, grading, approach, or site workother permits. Page 2 of 5 D. Right of Appeal. All actions of the development services senior eng-ineer city manager, or designee; in the administration and enforcement of this chapter shall be final and conclusive, unless within 15 days from notice of the city manager or designee's decision. development services senior engineer's action the applicant or an aggrieved party files a notice of appeal with the hearing examiner. (Ord. 08 005 § 1, 2008; Ord. 07 015 § 4, 2007. Formerly 22.150.080). 22.150.080 Stormwater facility construction and certification. All stormwater facilities shall be completed and certified by the proponent's engineer prior to any final plat, short plat, binding site plan, or the issuance of a permanent certificate of occupancy or final inspection for any associated building or grading permit. At the discretion of the development services senior eng-ineercity manager or designee, a test of the facility may be tested performed to demonstrate adequate performance. The test shall be performed in the presence of development e^ ineet City personnel. Acceptance of performance sureties, in lieu of completed improvements, shall be permitted only when completion of improvements prior to final land action or permanent certificate of occupancy is impractical (i.e., due to construction season delays or other factors beyond the proponent's control). In the event that a performance surety is accepted by the development services senior engineer, the proponent shallwill complete the following measures prior to the release of the surety: A. All aspects of the drainage facility, including landscaping, irrigation, and establishment of specified vegetation, shall be completed in accordance with the accepted plans on file with the City. The proponent's engineer shall certify the improvements and request an oversight inspection from development eng-ineering- personnelthe City. B. An exception may be granted for single-family or two-family residential subdivisions where the completion of the swales is not practical until such time as the dwellings are constructed. The proponent shall rough -grade the swales to the required volume and install all drywells, inlets, curb drops and other structures in accordance with the accepted plans on file with the City. Erosion control measures shall be implemented to protect the installed drainage structures and to prevent erosion and/or failure of the swale side slopes. This includes, but is not limited to, lining the swale with geo-fabric that can be removed along with accumulated silt, until the swale is final -graded and vegetated. The completion of the landscaping, irrigation, and establishment of specified vegetation shall be required prior to issuance of the permanent certificate of occupancy or final inspection for any associated dwelling. A warranty surety shall be submitted to the City upon successful completion and certification of all public improvements to guarantee against defects in construction. The warranty surety will be for a period of two years from the date the facility is accepted by the City. (Ord. 08 005 § 1, 2008; Ord. 07 015 § 4, 2007. Formerly 22.150.090). 22.150.090 Inspection. The development services senior engineer city manager; or designee; is authorized to field inspect, as appropriate, street, building site, ad -drainage construction, and stormwater facilities to verify conformance with City standards, and the conditions of approval, and proper maintenance and management of stormwater facilities installed with apursuant to a development application. (Ord. 08 005 § 1, 2008; Ord. 07 015 § 1, 2007. Formerly 22.150.100). 22.150.100 Property owner responsibilities. A. The property owner shall comply with Title 22 SVMC provisions of this section and City standard;,. The property owner shall be responsible for repair, restoration, and perpetual maintenance of the stormwater facility installed on private property and any portion of the swale situated in a public right-of-way adjacent to their respective properties. B. For purposes of this chapter, "repair and restoration" shall mean conforming the stormwater facility to the plans on file with the City. This responsibility to repair, restore and maintain shall be imposed without regard to any fault or wrongful intention on the part of the property owner. 1. "Maintenance" means preservation of the original area, volume, configuration and function of the stormwater facility as described in the plans. "Maintenance" also includes mowing, irrigating, and replacing when necessary the lawn turf within the swales. Page 3 of 5 2. The property owners within single-family and two-family residential subdivisions are not responsible for maintenance of structures such as drywells, inlets, and pipes that receive runoff from public right-of-way and conform to City access standards and are located within the public right-of-way or a border easement dedicated to the City. The City of Spokane Valley will maintain the drywells, inlets and pipes upon acceptance of the public infrastructure. C. The property owner is responsible for keeping open the drainage and stormwater easements on their property. If a drainage or stormwater easement is unlawfully encroached upon or the function of a designated drainage or stormwater easement is reduced, the property owner is responsible for removing the encroachment or detriment. D. The property owner is responsible for keeping open maintenance access easements serving drainage facilities and drainage easements. E. The property owner shall not place or permit, and shall immediately remove, vehicles, equipment, objects, refuse, garbage or litter from the stormwater facility. (Ord. 08 005 § 1, 2008; Ord. 07 015 § 1, 2007. Formerly 22.150.110). 22.150.110 Public drainage facilities. It shall be unlawful for any person to throw, drain, pour or otherwise discharge unauthorized pollutants, waters_ substances, or other liquids onto City property, rights -of -way, ej-border easements, privately owned drainage facilities, surface waters, or groundwaters without written permission of the city manager or designee. Discharges to City owned facilities, surface waters, groundwaters, or privately owned drainage facilities shall be prohibited unless exempted below:For purposes of this chapter, unauthorized waters include, but are not limited to: A. The following discharges are exempt from discharge prohibitions established by this chapter: 1. Diverted stream flows; 2. Rising ground waters; 3. Uncontaminated ground water infiltration (as defined at 40 C.F.R 35.2005(20); 4. Uncontaminated pumped ground water; 5. Foundation drains; 6. Air conditioning condensation; 7. Irrigation water from agricultural sources that is commingled with urban stormwater; 8. Springs; 9. Uncontaminated water from crawl space pumps; 10. Footing drains; 11. Flow from riparian habitats and wetlands; and 12. Emergency firefighting activities. B. The prohibition shall not apply to any non-stormwater discharge permitted under an NPDES permit or state waste discharge permit issued to the discharger and administered under the authority of the Washington State Department of Ecology; provided, that the discharger is in full compliance with all requirements of the permit and other applicable laws and regulations; and provided, that written approval has been granted for any discharge to the public storm drain system by the eCity. C. The following non-stormwater discharges are prohibited unless the stated conditions are met: Groundwater from springs or other natural or artificial sources, foundation drains, sump pumps, and other means of discharging groundwater to the surface: 1. BSurface water containing sediment; C. Discharges from swimming -pools, hot tubs, detention or evaporation ponds; 2. DWater discharged from the cleaning of containers or equipment used in laying, cutting, or processing concrete and mortar and the water used in such processes; 3. EWater discharged from the cleaning of equipment or containers holding paint solvents or similar contaminants; 4. F Other water posing a safety hazard in the travel way or that could reduce the effectiveness of stormwater control and treatment facilities. (Ord. 17 001 § 3, 2017: Ord. 08 005 § 1, 2008; Ord. 07 015 § 1, 2007. Formerly 22.150.120). Page 4 of 5 5. Discharges from potable water sources, including water line flushing, hyperchlorinated water line flushing, fire hydrant system flushing, and pipeline hydrostatic test water. Planned discharges shall be dechlorinated to a concentration of 0.1 ppm or less, PH -adjusted if necessary, and volumetrically and velocity controlled to prevent resuspension of sediments in the public drainage system. 6. Discharges from lawn watering and other irrigation runoff shall be kept to a minimum and shall not cause damage to public streets or sidewalks; 7. Swimming pool, hot tub and spa discharges shall be dechlorinated to a concentration of 0.1 ppm or less, pH -adjusted and reoxygenated if necessary, and volumetrically and velocity controlled to prevent resuspension of sediments in the public drainage system. Swimming pool cleaning wastewater and filter backwash are prohibited. 8. Street and sidewalk wash water, water used to control dust, and routine external building wash down shall not contain soaps or detergents and shall be kept to a minimum Practices shall be implemented prior to washing to reduce pollutants from entering the public drainage facility including but not limited to sweeping, picking up litter and controlling velocity of discharge. 9. Other non-stonnwater discharges shall be reviewed by the City for compliance with applicable regulations, required permits, and the approval of a pollution prevention plan from the authorizing governing agency. D. Non-stormwater discharges listed above shall be prohibited if identified as a significant source of pollutants to the public or private drainage system, surface water or groundwater. E. Requirement to prevent, control and reduce stormwater pollutants by the use of best management practices: The owner or operator of such activity, operation, or facility which may cause or contribute to pollution or contamination of stormwater or the storm drain system shall provide, at his or her own expense, reasonable protection from illicit discharge of prohibited materials or other wastes into the municipal storm drain system through use of structural and nonstructural BMPs. Further, any person responsible for a property or premises that is, or may be, the source of an illicit discharge may be required to implement, at said person's expense, additional structural and nonstructural BMPs to prevent the further discharge of pollutants to the municipal storm drain system. F. Violations. In the event the violation constitutes an immediate danger to public health or public safety, the eCity is authorized to enter private property pursuant to, in accordance with SVMC 17.100.30-(G) to inspect, verify, and take any and all measures necessary to abate the violation and/or restore the property. The City is authorized to seek costs of the abatement pursuant toin accordance with SVMC 17.100. 22.150.120 Failure to comply — Nuisance. The following is declared to be unlawful and a public nuisance: A. The placement, construction, or installation of any structure within, or the connection to, a public stormwater facility without written permission of the city manager or designee; or B. The discharge of stormwater to a public stormwater facility without permission of the city manager or designee; or C. The failure to construct or maintain the stormwater facility as required in the permit or site drainage plan; or D. The placement or allowing the placement of vehicles, equipment, objects, refuse, garbage, or litter within the stormwater facility. (Ord. 17 004 § 3, 2017; Ord. 08 005 § 1, 2008; Ord. 07 015 § 4, 2007. Formerly 22.150.130). 22.150.130 Enforcement. Enforcement of this chapter shall be pursuant to Echapter 17.100 SVMC. (Ord. 08 005 § 1, 2008; Ord. 07 015 § 1, 2007. Formerly 22.150.110). Page 5 of 5 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 8, 2022 Department Director Approval: El Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Lodging Tax Advisory Committee - 2023 Recommended Grant Allocations for Tourism Promotion GOVERNING LEGISLATION: State Law RCW 82.08 and 67.28; Spokane Valley Municipal Code 3.20 PREVIOUS COUNCIL ACTION TAKEN: Thus far in 2022 for the 2023 awards, the Council has had discussions pertaining to lodging tax on four previous occasions: • July 19, 2022 where we discussed: o Lodging tax in general — what it is and how it may be expended. o The LTAC — what it is and its role in the process. o The Council's role in the process. o Council goals and priorities for the LTAC. • August 16, 2022 where Council discussed and reached consensus on the goals and priorities that should be included in the lodging tax grant application and also communicated to the LTAC. • September 27, 2022 where Council voted to return the $3,500,000 in 2022 lodging tax proceeds originally awarded for the Expo Center Expansion project back to Fund #104. This amount has been included in the total amount available for 2023 and the fund balance for Fund #104 (1.3% Tax). • October 18, 2022 where Mayor Haley recommended and Council approved the appointment of two alternates to the Lodging Tax Advisory Committee. BACKGROUND: In 2003 the City implemented a 2% hotel/motel tax, the proceeds of which are used to promote conventions and tourist travel to our City. The organizations to which the tax proceeds are distributed are ultimately determined by the City Council which receives a recommendation from the Lodging Tax Advisory Committee (LTAC). The LTAC is comprised of five members who are appointed by the City Council. The LTAC membership must include: • At least two representatives of businesses that are required to collect the tax, • At least two people who are involved in activities that are authorized to be funded by the tax, and • One elected city official who serves as chairperson of the LTAC. The LTAC makes its recommendations based upon a combination of written application materials and a presentation that is made to them by each applicant. On October 20, 2022, the LTAC met to consider application materials and presentations from applicants seeking a portion of the $871,000 appropriated in the City's 2023 Budget for the 2% portion of lodging taxes in Fund #105, and for amounts from the 1.3% portion of taxes in Fund #104. The total of all requests in the applications received for 2023 awards from the 2% tax totaled $524,150. Presentations for these funds were made by All Wheels Swap Meet, CNC Productions, Cody Productions, Family Guide, Filipino -American Northwest Association, Hatch Advertising, HUB Sports Center, JAKT - Crave!, JAKT - Farmer's Market, NorthAmerica Talk, Inc, Northwest Winterfest , Spokane Co Fair and Expo Center, Speed and Custom Productions LLC, Spokane Valley Summer Theatre, Valleyfest, and Valleyfest Cycle Celebration. 1 One application was received from Spokane County in conjunction with the Spokane Indians for the 1.3% tax for a capital project to modernize Avista Stadium, using a phased multi -year approach. Following applicant presentations, the LTAC discussed both the merits of making particular awards to various applicants and how they felt revenues should be allocated. Ultimately, the LTAC recommended the following awards be advanced to the City Council for consideration: Amount Amounts Applicant Requested Recommended Applicants for 2% Tax: 1) All Wheels Swap Meet 6,000 2) CNC Productions 10,000 3) Cody Productions 10,000 4) Family Guide 16,000 5) Filipino -American Northwest Association 26,140 6) Hatch Advertising 50,010 7) HUB Sports Center 55,000 8) JAKT - Crave! 60,000 9) JAKT-Farmer's Market 26,000 10) NorthAmerica Talk, Inc 40,000 11) NorthwestWinterfest 55,000 12) Spokane Co Fair and Expo Center 100,000 13) Speed and Custom Productions LLC 10,000 14) Spokane Valley Summer Theatre 25,000 15) Valleyfest 30,000 16 Valleyfest Cycle Celebration 5,000 Transfer to Fund #104 (1.3% tax) 524,150 4,800 7,500 6,500 7,000 9,000 17,002 55,000 35,000 11,000 0 33,000 73,000 8,000 24,000 14,800 4,100 515,198 824,900 Total Available for Awards in 2023 from 2% Tax 871,000 Applicants for 1.3% Tax: 1) Spokane County 3,250,000 2,000,000 515,198 Total Available for Awards in 2023 from 1.3% Tax 5,878,325 2,000,000 Fund #104 (1.3% Tax) balance remaining 3,878,325 These recommendations were made in two motions. The first motion included the awards from the 2% lodging tax from Fund #105 as noted above. As part of the first motion, the LTAC also recommended transferring $515,198 from Fund #105 to Fund #104. The first motion passed unanimously. 2 The second motion was regarding funding for the modernization project of Avista Stadium as a capital project from the 1.3% lodging tax in Fund #104. There was a question regarding the proposal as the application indicated that the funding was to be part of a phased project and it was confirmed that the funding was to be over a total of three years, so the full $3,250,000 requested, if awarded, would be about $1 million a year. A second motion unanimously passed to recommend allocating $2,000,000 to Spokane County for this project. At times some organizations apply for funding through both the Outside Agency and the Lodging Tax award processes. The HUB, JAKT, Northwest Winterfest, Spokane Valley Summer Theatre, and Valleyfest all applied for Lodging Tax Funding for 2023, as well as for 2023 Outside Agency funding. OPTIONS: The options for City Council action have been viewed as primarily being limited to either (1) approving some or all of the listed recipients and amounts recommended by the LTAC or (2) not approving any recipients and having the LTAC revise its recommendation for further City Council action. However, under RCW 67.28.1817, a municipality may propose "a change in the use of revenue received under [RCW 67.28]," but must submit the proposal to the LTAC for review and comment. Then, the LTAC must be given at least 45 days to review and provide comments prior to final action by the municipality. This allows the City Council to conduct its own review of the materials submitted, including the minutes and recommended amounts by the LTAC, to come up with its own proposed distribution of the revenue for any of the applicants, which may be the same or different from the LTAC recommendation. If it is different, the City must give the LTAC 45 days to review and provide comments on the proposed revised distribution before taking final action. RECOMMENDED ACTION OR MOTION: No action is required at this time. This topic will come back before the City Council on December 13, 2022 when a motion consideration will be requested. BUDGET/FINANCIAL IMPACTS: The 2023 Budget includes total revenues of $1,506,000 in lodging taxes, including $901,000 from Fund #105 from the 2% tax and $605,000 in Fund #104 from the 1.3% tax. Total expenditures are budgeted at $901,000 in Fund #105, including $30,000 to offset advertising at CenterPlace and up to $871,000 to be allocated through this award process. The fund balance at the conclusion of 2023 is expected to be at least $165,000 in Fund #105, which should be adequate to cover cash flow needs. There are currently no budgeted 2023 expenditures in Fund #104; however, if the Avista Stadium project is awarded, expenditures will be added in a future 2023 budget amendment. If $2,000,000 is awarded from Fund #104, there will be an estimated remaining fund balance of $3,968,127 in that fund. STAFF CONTACT: Chelsie Taylor, Finance Director; Sarah Farr, Accountant/Budget Analyst ATTACHMENTS: • Minutes of October 20, 2022, Lodging Tax Advisory Committee meeting. • Chart reflecting a history of hotel/motel tax receipts for Fund #105 (2% Tax) from January 2013 through August 2022. • Chart reflecting a history of hotel/motel tax receipts for Fund #104 (1.3% Tax) from August 2015 through August 2022. • Fund #105 — Hotel/Motel Tax — history of revenues and expenditures — 2018 through 2021 Actuals and 2022 and 2023 Budgets. • Fund #104 — Hotel/Motel Tax — history of revenues and expenditures — 2018 through 2021 Actuals and 2022 and 2023 Budgets. • Lodging Tax Application and Award History for the years 2003 through 2022. • Separately distributed binder titled "Lodging Tax Grant Funding Requests 2023" that was also utilized by the Lodging Tax Advisory Committee at their October 20, 2022 meeting. 3 MINUTES LODGING TAX ADVISORY COMMITTEE MEETING October 20, 2022 8:00 a.m. Spokane Valley City Hall Council Chambers 10210 East Sprague Avenue Attendance: Lodging Tax Advisory Committee Members: Chair: Deputy Mayor Rod Higgins Cherne Haskell, Alternate for The HUB Clint Branz, Alternate for Spokane County Fair Board Grant Guinn, Tru by Hilton Amanda Alcamo, Oxford Suites Staff Chelsie Taylor, Finance Director Tony Beattie, Sr. Deputy City Attorney Sarah Farr, Accountant/Budget Analyst Lesli Brassfield, Comm.Marketing Officer Christine Bainbridge, City Clerk Chair Deputy Mayor Higgins caIIed the meeting to order at 8:00 a.m. and welcomed everyone, after which there were self -introductions. Deputy City Attorney Beattie introduced himself, and explained that as appointed officials, members of this committee are subject to laws such as those dealing with open governrnent; and he went through his Open Public Government PowerPoint training for Committee members, explaining the various portions of the Public Records Act, and the Open Public Meetings Act. Opening Comments: Accountant/Budget Analyst Ms. Farr and Finance Director Taylor gave an overview of the contents of the notebook, including the Lodging Tax committee process, City Council goals and Priorities for use of Lodging Tax Revenues, and the calendar for the 2023 process, including mention that the 2023 meeting is set for October 19, 2023. Communications and Marketing Officer Ms. Brassfield gave a report on the Council's return of the 2021 Expo Center capital lodging tax award of $3,500,000, explaining that in early 2022, the consultant determined the project cost had increased to at least $14 million, and that Council voted to return the $3.5 million back to the capital lodging tax fund for another use in the future. Ms. Brassfield also went over some of the history of the Tourism Study, strategies, and Tourism Promotion Area (TPA) benefits and next steps. Public Comment Opportunity: Chair Higgins explained that this is an opportunity for public comment and that comments will be limited to three minutes each. Chair Higgins opened the floor for public comments. No public comments were offered. Chair Higgins called for a recess at approximately 8:50 a.m. The meeting reconvened at 9:00 a.m. Presentations were made in the following order: I. Spokane County Fair and Expo Center Ms. Erin Gurtel and Ms. Rachelle Buchanan The Spokane County Fair and Expo Center seeks $100,000 to continue to enhance the fair marketing program and bring in more guests and attractions. 2. Spokane County Avista Stadium, Capital Construction — Mr. Scott Simmons and Mr. Chris Duff The applicants seek $3,250,000 over a three year period; although they did not have a PowerPoint, they gave copies of the printed slides to the City Clerk who distributed them to committee members; followed by an explanation of the slides by Mr. Duff. 3. All Wheels Swap Meet — Mr. Brian Anderson The applicant seeks $6,000 for marketing the event, which will be held at the Fairgrounds. 4. CNC Productions Mr. Chris Cody Bertholf The applicant seeks $10,000 to market the annual RV show. LTAC Minutes October 13, 2021 Page 1 of 3 5. Cody Productions — Mr. Chris Cody Bertholf The applicant seeks $10,000 to market the Spokane Motorcycle Show and Sale. 6. Family Guide — Ms. Charity Doyl The applicants seek $16,000 to promote their Diwali & Vegetarian Festival, also known as the Festival of Lights; said the event will likely be held at the Mirabeau, Fairgrounds, or CenterPlace. 7. Filipino -American Northwest Association — Ms. Jacqueline Babol The applicants seek $26,140 to market a five day Philippine Embassy Consulate Outreach event. 8. Hatch Advertising — Mr. Chris Cody The applicant seeks $50,010 for their SHOP, EAT, STAY event, which would be a package event to potential tourists, and would include the Spokane Valley Mall, Hampton Inn and Tru by Hilton. Chair Higgins called for a recess at 10:16 a.m. The meeting reconvened at 10:30 a.m. 9. IIUB Sports Center — Mr. Phil Champlin The applicant seeks $55,000 to market their 2023 events. 10. JAKT-Crave — Ms. Katy Lee, and Ms. Karen Stebbins The applicants seek $60,000 to continue marketing and operations of their event. 11. JAKT — Farmer's Market — Ms. Katy Lee, and M.s. Karen Stebbins The applicants seek $26,000 to continue marketing and operations of their event. 12. North America Talk, Inc. — Mr. Jacob Luplow The applicant seeks between $18,000 and $40,000 for his Community Mobile Branding Company to market mobile users along the 1-5 corridor, Mr. Guinn suggested that Visit Spokane might be a better venue or to contact the TPA. 13. Northwest Winteifest — Mr. Sam Song and Ms. Charity Doyl The applicants seek $55,000 for the 2023 event, which they explained will be held indoors this year due to winter weather. 14. Speed and Custom Productions, LLC — Mr. Brian Anderson The applicant seeks $10,000 to market his Spokane Speed and Custom Show. 15. Valleyfest — Ms. Peggy Doering The applicant seeks $30,000 to market and advertise the 2023 Valleyfest festival. 16. Valleyfest Cycle Celebration — Ms. Peggy Doering The applicant seeks $5000 to market and advertise the 2023 Cycle Celebration event. 17. Spokane Valley Summer Theatre Ms. Yvonne Johnson, Executive Artistic Director The applicant seeks $25,000 to market the 2023 SVST Season. Lodging Tax Advisory Committee members develop funding recommendations Finance Director Taylor said once the committee members have completed their individual recommendations, to please hand them to Ms. Farr who will include all the totals on one spreadsheet. Chair Higgins called for a recess at 11:47 a.m. He reconvened the meeting at 11:55 a.m. Ms. Taylor said that once all figures are included on the spreadsheet, the average is the starting point in the discussion; that committee members are free to discuss this, that they can stay with the average, or negotiate different values for LTAC Minutes October 13, 2021 Page 2 of 3 different events; and once completed, she will need a motion on the applicant allocations, followed by a motion for the 1.3% tax. Lodging Tax Advisory Committee member discussion and award recommendation Members gave their recommendations to Ms. Farr who entered them on the spreadsheet, along with the average for each item. It was then moved by Mr. Guinn, seconded and unanimously agreed to accept the averages on the spreadsheet. The amounts are as follows: All Wheels Swap Meet: $4,800 CNC Productions: $7,500 Cody Productions: $6,500 Family Guide: $7,000 Filipino -American NW Assoc. $9,000 Hatch Advertising $17,002 HUB Sports Center $55,000 JAKT-Crave! $3 5,000 JAKT-Farmer's Market $11,000 NorthAmerica talk, Inc.: $0 Northwest Winterfest: $33,000 Spokane Co Fair & Expo Ctr $73,000 Speed & Custom Productions $8,000 Spokane Valley Summer Theatre: $24,000 Valleyfest: $14,800 Valleyfest Cycle Celebration: $4,100 Concerning the 1.3% tax for capital projects, it was confirmed that this is a total over three years, so the full amount if awarded, would be $1 million a year. It was moved by M. . Guinn, seconded and unanimously agreed to accept the $2 million average based on responses today. It was moved by Mr. Guinn, seconded and unanimously agreed to adjourn. The meeting adjourned at 12:23 p.m. Respectfully submitted, Christine Bainbridge, Spokane Valley City Clerk LTAC Minutes October 13, 2021 Page 3 of 3 P:1FinanceL2023 BudgettBudget WorksheetslLodging Tax \LTAC meetinglBinder materia11105 hotel motel tax 2022 CITY OF SPOKANE VALLEY, WA HotellMotel Tax Receipts through - August Actual for the years 2013 through 2022 January February March April May June July August 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 24,185 25,975 27,739 40,979 40,560 47,850 56,157 63,816 25,425 26,014 29,384 48,246 41,123 52,618 61,514 70,384 27,092 27,111 32,998 50,455 44,283 56,975 61,809 72,697 31,887 27,773 34,330 52,551 50,230 55,060 65,007 73,700 27,210 26,795 31,601 52,242 50,112 60,637 69,337 76,972 28,752 28,878 31,906 57,664 51,777 62,048 71,865 79,368 31,865 32,821 40,076 59,117 53,596 73,721 84,628 91,637 36,203 31,035 37,395 24,959 16,906 28,910 41,836 49,772 26,006 48,759 31,041 38,369 30,536 44,483 44,476 87,561 49,002 74,613 66,262 66,758 94,495 97,413 101,171 113,078 r10/1012022j 2021 to 2022 Difference 22,753 87.49% 7,328 23.61% 13,947 45.67% 43,085 96.87% 25,611 52.27% 20,496 30.93% 2,918 3.09% 11,907 11.77% Total Collections 327,262 354,707 373,420 390,538 394,906 412,253 467,461 267,016 442,989 591,034 148.045 33.42% September 70,794 76,100 74,051 70,305 80,173 79,661 97,531 59,116 104,494 0 October 43,836 45,604 49,880 55,660 56,631 61,826 77,932 50,844 92,924 0 November 42,542 39,600 42,376 46,393 47,090 52,868 59,252 39,694 62,322 0 December 34,238 33,256 41,510 33,478 37,180 40,363 41,675 26,573 41,708 0 Total Collections 518,672 549,267 581,237 596,374 615,980 646,976 743,851 443,243 744,437 591,034 Budget Estimate 490,000 530,000 550,000 580,000 580,000 580,000 600,000 346,000 750,000 600,000 Actual over (under) budg 28,672 19,267 31,237 16,374 35,980 66,976 143,851 97,243 (5,563) (8,966) Total actual collections as a % of total budget 105.85% 103.64% 105.68% 102.82% 106.20% 111.55% 123.98% 128.10% 99.26% n/a %° change in annual total collected 5.85% 5.90% 5.82% 2.60% 3.29% 5.03% 14.97% (40.41 %) 67.95% nla % of budget collected through August 66.79% 66.93% 67.89% 67.33% 68.09% 71.08% 77.91% 77.17% 59.07% 98.51% % of actual total collected through August 63.10% 64.58% 64.25% 65.49% 64.11% 63.72% 62.84% 60.24% 59.51% nfa Chart Reflecting History of Collections through the Month of August August 700,000 600,000 • August 500,000 aJuly ®June 400,000 300,000 __ ■ May ■April MI March 200,000 -. - ■February 100,000 ■ January 0 , , 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 P:1Finance12023 Budgef 3udget Worksheets\Lodging Tax1104 hotel motel tax 2022 CITY OF SPOKANE VALLEY, WA Hotel/Motel Tax Receipts through - August Actual for the years 2015 through 2022 January February March April May June July August Total Collections 2015 2016 2017 2018 2019. 2020 2021 2022 0 0 0 0 0 0 0 47,253 20,246 18,052 22,486 34,158 32,616 35,755 42,322 47,905 17,739 17,486 20,541 33,939 32,573 39,414 45,069 50,051 18,689 18,771 20,741 37,481 33,639 40,316 45,750 50,532 19,660 18,496 24,459 36,540 33,300 45,231 51,411 55,544 22,687 19,187 23,298 16,169 11,041 17,951 27,155 32,010 16,816 20,203 19,824 28,865 31,800 42,950 61,420 65,724 33,794 23,880 29,959 56, 87B 48,484 56,350 63,923 73,495 2021 to 2022 Difference 16,978 100.96% 3,677 18.20% 10,135 51.12% 28,013 97.05% 16,684 52,47% 13,400 31.20% 2,503 4.08% 7,771 11.82% 47,253 253,540 256,812 265,919 284,641 169,498 287,602 386,763 99,161 34.48% September 48,035 45,698 52,113 50,570 59,047 38,357 67,870 0 October 32,422 36,179 36,810 39,378 47,682 32,859 60,381 0 November 27,545 30,156 30,609 33,686 36,394 25,770 40,486 0 December 26,981 21,760 24,167 25,743 26,519 17,236 24,981 0 Total Collections 182,236 387,333 400,511 415,296 454,283 283,720 481,320 385,763 Budget Estimate 178,700 377,000 377,000 377,000 390,000 213,000 400,000 400,000 Actual over (under) budg 3,536 10,333 23,511 38,296 64,283 70,720 81,320 (13,237) Total actual collections as a % of total budget 101.96% 102.74% 106.24% 110.16% 116.48% 133.20% 120.33% n/a % change in annual total collected n/a 112.54% 3.40% 3.69% 9.39% (37.55%) 69.65% n/a % of budget collected through August of actual total collected through August 26.44% 67.25% 68.12% 70.54% 72.98% 79.58% 71.90% 96.69% 25.93% 65.46% 64.12% 64.03% 62.66% 59.74% 59.75% n/a Chart Reflecting History of Collections through the Month of August 10/10/2022 450,000 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 August 2015 2016 2017 2018 2019 2020 2021 2022 El August Es July • June • May • April • March • February • January P:\Finance\2023 Budget\Budget Worksheets\Lodging Tax\LTAC meeting\Binder material\Budget worksheet 105 Rev and exp CITY OF SPOKANE VALLEY, WA 2022 Budget and 2023 Budget Fund #105 - Hotel / Motel Tax Fund - Actuals for 2018 through 2021 - 2022 and 2023 Budgets Revenues Hotel/Motel Tax Investment Interest Subtotal revenues Expenditures Transfers out - #001 CenterPlace Transfers out - #104 Tourism Promotion Subtotal expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Actual 2018 2019 2020 2021 2022 As Adopted Annualized 10/13/2022 2023 Budget 646,975 743,852 443,243 744,435 600,000 600,000 900,000 7,058 8,459 2,705 899 1,000 5,280 1,000 654,033 752,311 445,948 745,334 601,000 605,280 901,000 26,037 30,000 11,390 9,516 30.000 250,000 275,000 0 1,201,684 273,000 321,934 207,000 154,082 167,850 298,000 597,971 512,000 165,472 1,379,050 601,000 56,062 240,311 280.476 (633,716) 0 221,867 71 277,929 . 518.240 798,716 165,000 277,929 V 518,240 / ' 798,716 165,000 / ' 165,000 2022 Awards by Agency 30,000 30,000 273,000 0 298,000 871,000 601,000 901,000 4,280 0 > 165,000 169,280 169.280./ 169,280 HUB Sports Center JAKT - Brews, Beats & Eats JAKT - Craft Beer JAKT - Crave NW JAKT - Farmers Market Northwest Winterfest Spokane County Fair & Expo - marketing Spokane Valley Heritage Museum Spokane Valley Summer Theatre Valleyfest - Cycle Celebration Valleyfest - marketing 55,000 6,500 6,000 30,000 17,000 45,000 64,000 27,000 20,000 24.000 3,500 298,000 for LTAC P:\Finance\2023 Budget\Budget Worksheets\Lodging Tax\LTAC meeting\Binder material\Budget worksheet 104 CITY OF SPOKANE VALLEY, WA 2022 Budget Amendment and 2023 Budget Fund #104 - Hotel/Motel Tax - Tourism Facilities Fund Actuals for 2018 through 2021 - 2022 and 2023 Budgets Revenues Hotel/Motel Tax Investment Interest Transfers in - #105 Total revenues Expenditures Tourism Facilities Revenues over (under) expenditures Beginning fund balance Ending fund balance Actual 2018 2019 2020 2021 2022 As Adopted Annualized 10112/2022 2023 Budget 415,295 454,283 283,721 481,320 400,000 400,000 600,000 24,182 43,589 11,908 2,617 2,500 17,933 5,000 250,000 275,000 0 1,201,684 0 273,000 0 689,477 772,872 295,629 1,685,621 402,500 690,933 605,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 689,477 1,228,595 1,918,072 772,872 1,918,072 2,690,944 295,629 2,690,944 2,986,573 1,685,621 2,986,573 4,672,194 402,500 4,672,194 - 5,074,694 690,933 605,000 4,672,194 7 5,363,127 5,363,127 5,968,127 for LTAC P;\Finance\2023 Budget\Budget Worksheets\ Lodging Tax \ 2022 11 08 Admin Report\LodgingTax Award History 2003-2022 CITY OF SPOKANE VALLEY, WA Lodging Tax Application !Award History For the years 2003 through 2021 AGENCIES 2003 2004 2005 2006 Application 1 Award Application 1 Award Application I Award Application j Award Armed Forces & Aerospace Museum 3,327 0 2,531 0 0 0 0 0 Burke Marketing 0 0 0 0 0 0 0 0 CenterPlace - marketing 0 0 0 40,000 0 0 0 40,000 CenterPlace - marketing to regional meeting planners 0 0 0 0 0 0 0 0 Chamber of Commerce 0 0 0 0 15,440 0 15,440 5,000 City of Spokane Valley - Directed Marketing 0 0 0 0 0 0 0 0 City of Spokane Valley - Tourism Study 0 0 0 0 0 0 0 0 City of Spokane Valley - Volleyball courts 0 0 0 0 0 0 0 0 Evergreen Regional Volleyball Court Expansion 0 0 0 0 0 0 0 0 Fair & Expo Marketing 58,376 17,500 35,000 25,000 21,000 18,000 0 0 Fairgrounds 0 0 21,000 15,000 0 0 0 0 Family Guide 0 0 0 0 0 0 0 0 Friends of Centennial Trail 23,480 0 2,000 2,000 0 0 9,000 0 Historic Flight Foundation 0 0 0 0 0 0 0 0 HUB Sports Center 0 0 0 0 0 0 0 0 Inland Dance Association 0 0 0 0 0 0 2,535 0 Inland NW Sr. Wellness Conference 12,500 0 0 0 0 0 0 0 JAKT - Brews, Beats, & Eats 0 0 0 0 0 0 0 0 JAKT - Craft Beer 0 0 0 0 0 0 0 0 JAKT - Crave NW 0 0 0 0 0 0 0 0 JAKT - Farmers Market 0 0 0 0 0 0 0 0 JAKT - Oktoberfest 0 0 0 0 0 0 0 0 JAKT - Spokane Valley Events 0 0 0 0 0 0 0 0 Latch Creek Wine Cellars 20,000 0 0 0 0 0 0 0 Liberty Lake Rotary Club 0 0 0 0 0 0 0 0 Northwest Winterfest 0 0 0 0 0 0 0 0 Plantes Ferry Park 0 0 71,842 20,000 0 0 23,876 0 Six Bridges Arts Association 0 0 0 0 0 0 0 0 Splash -Down Family Waterpark 230,000 0 0 0 0 0 0 0 Spo Con 0 0 0 0 0 0 0 0 Spokane Arts Commission 15,000 0 0 0 0 0 0 0 Spokane County Fair & Expo Center 0 0 0 0 0 0 0 0 Spokane County Fair & Expo Center- Winter Glow Spec 0 0 0 0 0 0 0 0 Spokane County Parks, Recreation, & Golf 0 0 0 0 0 0 0 0 Spokane Horse Breeders of Inland NW 5,830 0 0 0 0 0 0 0 Spokane Polo Club 30,100 0 0 0 0 0 0 0 Spokane. egiaaatSports Commission 120,000 52,200 150,000 100,000 100,000 75,000 100,000 84,000 Spokane River Forum 0 0 0 0 0 0 0 0 Spokane Symphony 20,000 0 20,000 0 0 D 0 0 Spokane Valley Heritage Museum 40,000 1,000 0 0 22,100 10,000 49,104 5,000 Spokane Valley Soccer Club 0 0 0 0 0 0 0 0 Spokane Valley Summer Theatre 0 0 0 0 0 0 0 0 Spokane Winery Association 3,285 0 8,250 2,000 0 0 0 0 Sports USA Sports Complex 103,000 0 0 0 0 0 0 0 SV Junior Soccer Association 96,642 24,800 71,842 0 0 0 4,000 4,000 U.S. Figure Skating 0 0 0 0 0 0 0 0 Valleyfest 19,724 2,800 49,700 0 27,200 15,000 25,900 15,000 Valleyfest - Cycle Celebration 0 0 0 0 0 0 0 0 Valleyfest (additional for Spring 07 (far float) 0 0 0 0 0 0 0 0 Visit Spokane ( ) 200,000 83,700 250,000 150,000 200,000 136,000 200,000 165,000 WebMaker 39,000 0 0 0 0 0 0 0 YMCA 50,000 18,000 12,000 6,000 12,000 6,000 17,000 7,000 YMCA Skateboard Park 0 18,000 0 0 0 0 0 0 Transfer out to Fund #104 0 0 0 0 0 0 0 0 Total 1,090,264 218,000 694,165 360,000 397,740 260.000 446.855 325,000 Page 1 of 5 P:\Finance1,2023 Budget\Budget Worksheets\ LodgingTax \20221108Admin Report\Lodging Tax Award History 2003-2022 CITY OF SPOKANE VALLEY, WA Lodging Tax Application 1 Award History For the years 2003 through 2021 AGENCIES 2007 2008 2009 2010 07 Apply 07 Award Sprg 07 Appl} Sprg 07 Awar Application 1 Award Application I Award Application I Award Armed Forces & Aerospace Museum 0 0 0 0 0 0 0 0 0 0 Burke Marketing 0 0 147,500 0 0 0 0 0 0 0 CenterPlace - marketing 0 40,000 0 0 90,000 90,000 0 90,000 0 37,500 CenterPlace - marketing to regional meeting planners D D 0 0 0 0 0 0 0 0 Chamber of Commerce 50,000 50,000 50,000 50,000 155,000 0 0 0 0 0 City of Spokane Valley - Directed Marketing 0 0 0 0 0 0 0 0 0 0 City of Spokane Valley - Tourism Study 0 0 0 0 0 0 0 0 0 0 City of Spokane Valley- Volleyball courts 0 0 0 0 0 0 0 0 0 0 Evergreen Regional Volleyball Court Expansion 0 0 0 0 0 0 0 0 0 0 Fair & Expo Marketing 20,000 20,000 0 0 30,000 30,000 30,000 16,250 0 0 Fairgrounds 0 0 0 0 0 0 0 0 0 0 Family Guide 0 0 0 0 0 0 0 0 0 0 Friends of Centennial Trail 0 0 0 0 0 0 0 0 0 0 Historic Flight Foundation 0 0 0 0 0 0 0 0 0 0 HUB Sports Center 0 0 0 0 0 0 0 0 0 0 Inland Dance Association 0 0 2,535 0 0 0 0 0 0 0 Inland NW Sr. Wellness Conference 0 0 0 0 0 0 0 0 0 0 JAKT-Brews, Beats, & Eats 0 0 0 0 0 0 0 0 0 0 JAKT - Craft Beer 0 0 0 0 0 0 0 0 0 0 JAKT - Crave NW 0 0 0 0 0 0 0 0 0 0 JAKT - Farmers Market 0 0 0 0 0 D 0 0 0 0 JAKT - Oktoberfest 0 0 0 0 0 0 0 0 0 0 JAKT - Spokane Valley Events 0 0 0 0 0 0 0 0 0 0 Latah Creek Wine Cellars 0 0 0 0 0 0 0 0 0 0 Liberty Lake Rotary Club 0 0 0 0 0 0 0 0 0 0 Northwest Winterfest 0 0 0 0 0 0 0 0 0 0 Plantes Ferry Park 30,000 0 0 0 0 0 0 0 0 0 Six Bridges Arts Association 15,000 12,500 0 0 0 0 0 0 0 0 Splash -Down Family Waterpark 0 0 0 0 0 0 0 0 0 0 Spo Con 0 0 0 0 0 0 0 0 0 0 Spokane Arts Commission 0 0 0 0 0 0 0 0 0 0 Spokane County Fair & Expo Center 0 0 0 0 0 0 0 0 0 0 Spokane County Fair & Expo Center- Winter Glow Spec 0 0 0 0 0 0 0 0 0 0 Spokane County Parks, Recreation, & Golf 0 0 0 0 0 0 0 0 0 0 Spokane Horse Breeders of Inland NW 0 0 0 0 0 0 0 0 0 0 Spokane Polo Club 0 0 0 0 0 0 0 0 0 0 Spokane Regional Sports Commission 100,000 100,000 0 0 175,000 145,000 190,000 115,000 150,000 120,000 Spokane River Forum 0 0 0 0 0 0 0 0 0 0 Spokane Symphony 0 0 0 0 0 0 0 0 D 0 Spokane Valley Heritage Museum 27,450 10,000 0 0 0 0 30,260 3,250 11,60D 5,000 Spokane Valley Soccer Club 0 0 0 0 0 0 0 0 0 0 Spokane Valley Summer Theatre 0 0 0 0 0 0 0 0 0 0 Spokane Winery Association 0 0 7,500 7,500 8,300 8,300 9,000 0 0 0 Sports USA Sports Complex 0 0 0 0 0 0 0 0 0 0 SV Junior Soccer Association 0 0 17,000 30,300 0 0 0 0 0 0 U.S. Figure Skating 0 0 0 0 0 15,00D 0 15,000 0 0 Valleyfest 30,000 25,000 5,000 5,000 40,000 30,000 50,000 27,500 50,000 30,000 Valleyfest - Cycle Celebration 0 0 0 0 0 0 0 0 0 0 Valleyfest (additional for Spring 07 (for float) 0 0 6,000 0 0 0 0 0 0 0 Visit Spokane( ) 175,000 175,000 78,000 78,000 325,000 306,000 336,000 236,000 275,000 195,000 WebMaker 0 0 0 0 0 D 0 0 0 0 YMCA 0 0 0 0 0 D 0 0 0 0 YMCA Skateboard Park 0 0 0 0 0 D 0 0 0 0 Transfer out to Fund #104 0 0 0 D D 0 0 0 0 0 Total 447,450 432,500 313,535 170,800 823,300 624,300 645.260 505,000 486,600 387,500 Page 2 of 5 P:\Finance\2023 Budget\Budget Worksheets\Lodging Tax \20221108 Admin Report\Lodging Tax Award History 2003-2022 CITY OF SPOKANE VALLEY, WA Lodging Tax Application t Award History For the years 2003through 2021 AGENCIES 2011 2012 2013 2014 Application I Award Rnd 1 App I Rnd 1 Awrd I Rnd 2 App I Rnd 2 Awrd Application I Award Application I Award Armed Forces & Aerospace Museum 0 0 0 0 0 0 0 0 0 0 Burke Marketing 0 0 0 0 0 0 0 0 0 0 CenterPlace-marketing 0 0 0 30,000 0 0 0 30,000 0 30,000 CenterPlace- marketing to regional meeting planners 0 0 0 0 0 0 0 0 0 0 Chamber of Commerce 0 0 0 0 0 0 0 0 0 0 City of Spokane Valley - Directed Marketing 0 0 0 0 0 0 0 55,000 0 0 City of Spokane Valley - Tourism Study 0 0 0 0 0 0 0 0 0 0 City of Spokane Valley - Volleyball courts 0 0 0 0 0 0 0 0 0 0 Evergreen Regional Volleyball Court Expansion 0 0 0 0 0 0 0 0 7,500 7,300 Fair & Expo Marketing 0 0 0 0 0 0 0 0 0 0 Fairgrounds 0 0 0 0 0 0 0 0 0 0 Family Guide 0 0 0 0 0 0 0 0 0 0 Friends of Centennial Trail 0 0 0 0 0 0 0 0 6,600 0 Historic Flight Foundation 0 0 0 0 0 0 0 0 0 0 HUB Sports Center 40,000 40,000 50,000 42,600 0 0 50,000 21,100 40,.000 36,000 Inland Dance Association 0 0 0 0 0 0 0 0 0 0 Inland NW Sr. Wellness Conference 0 0 0 0 0 0 0 0 0 0 JAKT- Brews, Beats, & Eats 0 0 0 0 0 0 0 0 0 0 JAKT- Craft Beer 0 0 0 0 0 0 0 0 0 0 JAKT- Crave NW 0 0 0 0 0 0 0 0 0 0 JAKT - Farmers Market 0 0 0 0 0 0 0 0 0 0 JAKT-Oktoberfest 0 0 0 0 0 0 0 0 0 0 JAKT - Spokane Valley Events 0 0 0 0 0 0 0 0 0 0 Latah Creek Wine Cellars 0 0 0 0 0 0 0 0 0 0 Liberty Lake Rotary Club 0 0 0 0 5,000 0 0 0 5,000 0 Northwest Winterfest 0 0 0 0 0 0 D 0 0 0 Plantes Ferry Park 0 0 0 0 0 0 0 0 0 0 Six Bridges Arts Association 0 0 0 0 0 0 0 0 0 0 Splash -Down Family Waterpark 0 0 0 0 0 0 0 0 0 0 Spo Con 0 0 70,131 0 0 0 0 0 0 0 Spokane Arts Commission 0 0 0 0 50,000 0 0 0 0 0 Spokane County Fair & Expo Center 0 0 0 0 30,000 25,900 30,000 27,800 50,000 39,800 Spokane County Fair & Expo Center - Winter Glow Spec 0 D 0 0 0 0 0 0 0 0 Spokane County Parks, Recreation, & Golf 0 0 0 0 0 0 0 0 0 0 Spokane Horse Breeders of Inland NW 0 0 0 0 0 0 0 0 0 0 Spokane Polo Club 0 0 0 0 0 0 0 0 0 0 Spokane AegieaalSports Commission 165,000 165,000 200,000 185,000 0 0 200,000 150,200 200,000 163,800 Spokane River Forum 0 0 0 0 0 0 0 0 0 0 Spokane Symphony 0 0 0 0 0 0 0 0 0 0 Spokane Valley Heritage Museum 5,000 5,000 5,000 3,900 5,000 1,100 12,000 6,400 20,000 13,100 Spokane Valley Soccer Club 0 0 0 0 25,000 0 0 0 0 0 Spokane Valley Summer Theatre 0 0 0 0 0 0 0 0 0 0 Spokane Winery Association q 0 0 0 0 0 0 0 0 0 Sports USA Sports Complex 0 0 0 0 0 0 0 0 0 0 SVJuniorSoccerAssociation 0 0 0 0 0 0 0 0 0 0 U.S. Figure Skating 0 0 0 0 0 0 0 0 0 0 Valleyfest 50,000 36,000 50,000 0 50,000 30,000 50,000 35,200 50,000 20,000 Valleyfest- Cycle Celebration 0 0 0 0 0 0 0 0 0 0 Valleyfest (additional for Spring 07 (for float) 0 0 0 0 0 0 0 0 0 0 Visit Spokane (Spokane Visitor Convention Bureau) 250,000 250,000 0 0 275,000 251,720 350,000 184,800 280,000 247,000 WebMaker 0 0 0 0 0 0 0 0 0 0 YMCA 0 0 0 0 0 0 0 0 0 0 YMCA Skateboard Park 0 0 0 0 0 0 0 0 0 0 Transfer out to Fund #104 0 0 0 0 0 0 0 0 0 0 Total 510,000 496,000 375.131 261,500 440,000 308,720 692,000 510,500 659,100 577,000 Page 3 of 5 P:\Finance\2023 Budget\Budget Worksheets \Lodging Tax \2022 11 08 Admin Report\LodgingTax Award History 2003-2022 CITY OF SPOKANE VALLEY, WA Lodging Tax Application / Award History For the years 2003 through 2021 AGENCIES 2015 2016 2017 2018 2019 Application 1 Award Application I Award Application I Award Application I Award Application I Award Armed Forces & Aerospace Museum 0 0 0 0 0 0 0 0 0 0 Burke Marketing 0 0 0 0 0 0 0 0 0 0 CenterPlace - marketing 0 30,000 0 30,000 0 30,000 0 30,000 0 30,000 CenterPlace - marketing to regional meeting planners 30,000 17,000 0 0 0 0 0 0 0 0 Chamber of Commerce 0 0 0 0 0 0 0 0 0 0 City of Spokane Valley - Directed Marketing 0 0 0 0 0 0 0 0 0 0 City of Spokane Valley -Tourism Study 0 0 86,750 80,000 0 0 0 4 0 0 City of Spokane Valley- Volleyball courts 120,000 68,000 160,000 60,650 233,508 0 238,000 0 0 0 Evergreen Regional Volleyball Court Expansion 0 0 0 0 0 0 0 0 0 0 Fair & Expo Marketing 0 0 0 0 0 0 0 0 0 0 Fairgrounds 0 0 0 0 0 0 0 0 0 0 Family Guide 0 0 0 0 35,000 0 0 0 0 D Friends of Centennial Trail 0 0 0 0 0 0 0 0 0 0 Historic Flight Foundation 0 0 0 0 0 0 0 0 0 0 HUB Sports Center 40,000 40,000 40,000 40,004 40,000 40,000 54,000 48,400 55,100 52,000 Inland Dance Association 0 0 0 0 0 0 0 0 0 0 Inland NW Sr, Wellness Conference 0 0 0 0 0 0 0 0 0 0 JAKT- Brews, Beats, & Eats 0 0 0 0 0 0 0 0 0 0 JAKT- Craft Beer 0 0 0 0 0 0 0 0 0 0 JAKT - Crave NW 0 0 0 0 0 0 50,000 30,000 60,000 21,500 JAKT - Farmers Market 0 0 0 0 0 0 0 0 15,000 7,000 JAKT- Oktoberfest 0 0 0 0 0 0 20,000 10,000 20,000 5,000 JAKT-Spokane Valley Events 0 0 0 0 0 0 0 0 0 0 Latah Creek Wine Cellars 0 0 0 0 0 0 0 0 0 0 Liberty Lake Rotary Club 0 0 0 0 0 0 0 0 0 0 Northwest Winterfest 0 0 0 0 0 0 0 0 0 0 Plantes Ferry Park 0 0 0 0 0 0 0 0 0 0 Six Bridges Arts Association 0 0 0 0 0 0 0 0 0 0 Splash -Down Family Waterpark 0 0 0 0 0 0 0 0 0 0 Spo Con 0 0 0 0 0 0 0 0 0 0 Spokane Arts Commission 0 0 0 0 0 0 0 0 0 0 Spokane County Fair & Expo Center 44,000 44,000 100,000 45,000 60,000 47,000 60,000 50,000 60,000 55,000 Spokane County Fair & Expo Center- Winter Glow Spec 0 0 0 0 20,000 2,170 0 0 0 0 Spokane County Parks. Recreation, & Golf 0 0 0 0 0 0 0 0 75,000 35,000 Spokane Horse Breeders of Inland NW 0 0 0 0 0 0 0 0 0 0 Spokane Poo Club 0 0 0 0 0 0 0 0 0 0 Spokane .=-b Sports Commission 200,000 120,000 200,000 121,600 200,000 115,600 200,000 80,000 200,000 0 Spokane River Fcrum 1,000 1,000 0 0 0 0 0 0 0 0 Spokane Symphony 0 0 0 0 0 0 0 0 0 0 Spokane Valley Heritage Museum 28,209 18,400 35,800 17,200 27,500 9,500 25,000 13,000 28,500 5,500 Spokane Valley Soccer Club 0 0 0 0 0 0 0 0 0 0 Spokane Valley Summer Theatre 0 0 0 0 0 0 0 0 0 0 Spokane Winery Association 0 0 0 0 0 0 0 0 0 0 Sports USA Sports Complex 0 0 0 0 0 0 0 0 0 0 SV Junior Soccer Association 0 0 0 0 0 0 0 0 0 0 U.S. Figure Skating 0 0 0 0 0 0 0 0 0 0 Valleyfest 64,000 31,600 60,000 28,900 150,000 31,500 150,000 18,600 150,000 12,000 Valleyfest - Cycle Celebration 0 0 10,000 3,000 25,000 5,000 25,000 2,000 25,000 1,000 Valleyfest (additional for Spring 07 (for float) 0 0 0 0 0 0 0 0 0 0 Visit Spokane (Spokane Visitor Convention Bureau) 328,430 230,000 253,777 163,650 282,830 103,130 282,830 70,000 200,000 48,000 WebMaker 0 0 0 0 0 0 0 0 0 0 YMCA 0 0 0 0 0 0 0 0 0 0 YMCA Skateboard Park 0 0 0 0 0 0 0 0 0 0 Transfer out to Fund#104 0 0 0 0 0 250,000 0 250,000 0 275,000 Total 855,639 600,000 946,327 590,000 1,073,838 634,000 1,104,830 502,000 886,600 547,000 Page 4 of 5 P:\Finance\2023 Budget\Budget Worksheets \Lodging Tax\2022 11 08 Admin Report\Lodging Tax Award History 2003-2022 CITY OF SPOKANE VALLEY, WA Lodging Tax Application / Award History For the years 2003 through 2021 11.1.2022 f AGENCIES 2020 2021 2022 Total Application I Award Application I Award Application I Award Application 1 Award Armed Forces & Aerospace Museum 0 0 0 0 0 0 5,858 0 Burke Marketing 0 0 0 0 0 0 147,509 0 CenterPlace-marketing 0 30,000 0 30,000 0 30,000 90,000 667,500 CenterPlace- marketing to regional meeting planners 0 0 0 0 0 0 30,000 17,000 Chamber of Commerce 0 0 0 0 0 0 285,880 105,000 City of Spokane Valley - D€ratted Marketing 0 0 0 0 0 0 0 55,000 City of Spokane Valley -Tourism Study 0 0 0 0 0 0 86,750 80,000 City of Spokane Valley - Volleyball courts 0 0 0 0 0 0 751,508 128,650 Evergreen Regional Volleyball Court Expansion 0 0 0 0 0 0 7,500 7,300 Fair & Expo Marketing 0 0 0 0 0 0 194,376 128,750 Fairgrounds 0 0 0 0 0 0 21,000 15,000 Family Guide 0 0 0 0 0 0 35,000 0 Friends of Centennial Trail 0 0 0 0 0 D 41,080 2,000 Historic Flight Foundation 0 0 15,000 15,000 0 0 15,000 15,000 HUB Sports Center 55,100 55,020 45,000 45,000 55,000 55,000 564,200 515,129 Inland Dance Association 0 0 0 0 0 D 5,070 0 Inland NW Sr. Wellness Conference 0 0 0 0 0 0 12,500 0 JAKT- Brews, Beats, & Eats 0 0 20,000 2,600 15,000 6,50D 35,000 9,100 JAKT - Craft Beer 0 0 0 0 15,000 6,000 15,000 6,000 JAKT - Crave NW 38,000 18,600 25,000 15,200 50,00D 30,000 223.000 115,30D JAKT - Farmers Market 18,000 8,000 20,000 7,200 25,000 17,000 75,000 39,200 JAKT- Oktoberfest 20,000 8,400 0 0 0 0 60,000 23,40D JAKT- Spokane Valley Events 0 0 0 0 400,090 0 400,900 0 Latah Creek Wine Cellars 0 0 0 0 0 0 20,000 0 Liberty Lake Rotary Club 0 0 0 0 0 0 10,000 0 Northwest Winterfest 50,000 48,000 50,000 49,000 45,000 45,000 145,000 142,000 Plantes Ferry Park 0 0 0 0 0 0 125,716 20,000 Six Bridges Arts Association 0 0 0 0 0 0 15,000 12,500 Splash -Down Family Waterpark 0 0 0 0 0 0 230,000 0 Spo Con 0 0 0 0 0 0 70,131 0 Spokane Arts Commission 0 D 0 0 0 0 65,000 0 Spokane County Fair & Expo Center 75,000 66,000 50,000 49,000 75,000 64,00D 634,000 513,50D Spokane County Fair & Expo Center- Winter Glow Spe 0 0 0 0 0 0 20,000 2,170 Spokane County Parks, Recreation, & Golf 0 0 0 0 0 0 75.000 35,000 Spokane Horse Breeders of Inland NW 0 0 0 0 0 0 5,830 0 Spokane Polo Club 0 0 0 0 0 0 30,100 0 Spokane Regional Sports Commission 50,000 45,0D0 55,000 0 0 0 2,955,000 1,957,400 Spokane River Forum 0 0 0 0 0 0 1,000 1,000 Spokane Symphony 0 0 0 0 0 0 40,000 0 Spokane Valley Heritage Museum 0 0 0 0 40,000 27,000 412,523 154,350 Spokane Valley Soccer Club 0 0 0 0 0 0 25,000 0 Spokane Valley Summer Theatre 0 0 0 0 20,000 20,000 20,000 20,000 Spokane Winery Association 0 0 0 0 0 0 36,335 17,800 Sports USA Sports Complex 0 0 0 0 0 0 103,000 0 SV Junior Soccer Association 0 0 0 0 0 0 189,484 59,100 U.S. Figure Skating 0 0 0 0 0 0 0 30,000 Valleyfest 150,000 18.500 18,000 12,600 30,000 24,000 1,319,524 449,400 Valleyfest - Cycle Celebration 25,000 1,350 5,000 1,800 5,000 3,500 120,000 17,680 Valleyfest (additional for Spring 07 (for float) 0 0 0 0 0 0 6,000 0 Visit Spokane (Spokane -Visitor Convention 6urcou) 50,000 50,000 0 0 0 0 4,591,367 3,123,000 WebMaker 0 0 0 0 0 0 39,000 0 YMCA 0 0 0 0 0 0 91,000 37,000 YMCA Skateboard Park 0 0 0 0 0 0 0 18,000 0 0 Transfer out to Fund #104 0 450,000 0 480,840 0 273,000 0 1,978,840 Total 531,100 799,000 303,000 708,240 775,000 601,000 14,499,734 10,518,060 Page 5 of 5 Spokane Valley FINANCE DEPARTMENT Chelsie Taylor, CPA, Finance Director 10210 E Sprague Avenue ♦ Spokane Valley WA 99206 Phone: (509) 720-5000 ♦ Fax: (509) 720-5075 ♦ www.spokanevalley.org Memorandum To: Lodging Tax Advisory Committee From: Chelsie Taylor, Finance Director; Sarah Farr, Accountant/Budget Analyst Date: Thursday October 13, 2022 Re: Information regarding Lodging Tax To help you prepare for the October 20, 2022, meeting where you will consider requests that will be financed with 2023 lodging tax receipts, we're including information that you may find helpful in understanding how much lodging tax we anticipate the City will receive from the 2% portion and 1.3% portion of the lodging tax and allowable uses for each portion. Staff anticipates that the 2023 award process will consist of two actions as the City has received applications for both the 2% (as has been done historically) and the 1.3% Taxes for 2023. Prior to the beginning of presentations by those agencies requesting funds we will briefly discuss the enclosed documents and do our best to answer any questions you may have. Please review the following as you consider the 2023 grant awards: 1. Lodging Tax Authority and Use restrictions Washington law allows the City to impose lodging taxes and to use the revenues for the following purposes: • Tourism marketing. • The marketing and operations of special events and festivals. • The operations and capital expenditures of tourism -related facilities owned or operated by a municipality or public facility district. • The operations (but not capital expenditures) of tourism -related facilities owned or operated by non-profit organizations. Pursuant to SVMC 3.20.010, the City has imposed and levied a total tax of 3.3 percent on the furnishing of lodging that occurs with Spokane Valley. The total tax is made of two portions and each portion may be used for different purposes. "2% Portion": The amounts from the first 2% are referred to as the "2% Portion" and may be used for any and all of the four purposes allowed by State law (identified above). All financial activity for the 2% portion is recorded in City's Hotel/Motel Tax Fund #105. Up until 2022 all awards have come from the 2% portion. Of the applications received, 16 of the 17 are for use of the revenues from the 2% portion. "1.3% Portion": The amounts in Fund #104 from the additional 1.3% are referred to as the "1.3% Portion" and have specifically been limited by City Council to be used "solely for capital expenditures for acquiring, constructing, making improvements to or other related capital 1 expenditures for large sporting venues, or venues for tourism -related facilities, which facilities generate overnight guests at lodging facilities...." See SVMC 3.20.020(B). All financial activity for the 1.3% portion is recorded in City's Hotel/Motel Tax — Tourism Facilities Fund #104. The first award from the 1.3% portion was allocated in 2021 for the 2022 grant year. The request from Spokane County in collaboration with the Spokane Indians is to use revenues from the 1.3% portion. 2. Lodging tax advisory committee process Washington law also establishes application and reporting procedures for cities with a population of greater than 5,000. Applicants must submit their applications to the Lodging Tax Advisory Committee (LTAC) including in that application estimates of how money awarded to them will result in increases in the number of people traveling for business or pleasure on a trip in the following categories: • Away from their place of residence or business and staying overnight in paid accommodations; • To a place 50 miles or more one way from their place of residence or business for the day or staying overnight; or • From another country or state outside their place of residence or their business. Through 2012, the City Council could, at its option, supersede the recommendation of the LTAC and award lodging tax funds to applicants in the amount the Council collectively determined was appropriate based upon their own goals and priorities for promoting conventions, festivals, special events, and tourist travel, regardless of the LTAC recommendation. However, legislative amendments in 2013 (which remain in effect today) altered this authority and the options for City Council action have been viewed as primarily being limited to either (1) approving some or all of the listed recipients and amounts recommended by the LTAC or (2) not approving any recipients and having the LTAC revise its recommendation for further City Council action. However, under RCW 67.28.1817, a municipality may propose "a change in the use of revenue received under [RCW 67.28]," but must submit the proposal to the LTAC for review and comment. Then, the LTAC must be given at least 45 days to review and provide comments prior to final action by the municipality. This allows the City Council to conduct its own review of the materials submitted, including the minutes and recommended amounts by the LTAC, to come up with its own proposed distribution of the revenue for any of the applicants, which may be the same or different from the LTAC recommendation. If it is different, the City must give the LTAC 45 days to review and provide comments on the proposed revised distribution before taking final action. The Council used this process in 2017 for the 2018 awards to ensure transparency and the public confidence due to questions from the public that arose during the LTAC review and recommendation process. This process was again used for a change to the 2020 award allocations due to shortfalls in revenue caused by the COVID-19 pandemic's effects on the economy. Reporting Requirements Recipients must provide a report to the City describing the actual number of people traveling for business or pleasure on a trip: • Away from their place of residence or business and staying overnight in paid accommodations; • To a place 50 miles or more one way from their place of residence or business for the day or staying overnight; or • From another country or state outside their place of residence or their business. 2 The report must be made available to the City Council and the public and must be furnished to the Joint Legislative Audit and Review Committee (JLARC) and the Lodging Tax Advisory Committee. The JLARC will provide biennial reports to the Washington State Legislature. The City will contact 2023 grant award recipients in approximately January 2024 with specific instructions as to how and when they must have reports turned in to us so we may in turn furnish them to JLARC. 3. Spokane Valley City Council Goals and Priorities for Use of Lodging Tax Revenues In August 2013 Council for the first time adopted goals and priorities that it encouraged the LTAC to consider when making award recommendations. Based upon subsequent discussions between Council and Staff in the years of 2014 through 2022, these have evolved as follows: 1. Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism. As part of this goal, Council will use lodging taxes for the purposes allowed in State law, which include: a. Tourism marketing b. The marketing and operations of special events and festivals c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non-profit organizations. 2. Council will prioritize funding for destination marketing projects that promote the City as a tourist destination and for capital expenditures to develop tourism destination facilities or venues within Spokane Valley as a means of drawing additional visitors to the City (recognizing that this option is limited to facilities owned by a municipality or public facility district). 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration on events or programs with a demonstrable history of increasing overnight stays. Council may also take into consideration to a lesser degree the economic impact of all major components of our tourism -based economy including shopping, dining and overnight visits. 4. Council will take into consideration revenues received by applicants that were derived from other sources within Spokane Valley and other municipal entities and agencies such as any standing Tourism Promotion Authority and the Spokane Public Facilities District. 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's application. Council has also opted to again set aside $30,000 of 2023 lodging tax proceeds to partially offset advertising costs for CenterPlace. This is allowed by RCW 67.28 because it reflects a continued historical use of lodging tax as opposed to a change in use. What this means to the Committee and applicants is that of the $901,000 we anticipate will be available for distribution in 2023 from the 2%0 tax, $30,000 will be applied to City directed activities and the remaining $871,000 will be available for in this grant award process. For the 1.3% tax, the fund balance available as of December 31, 2021, is $4,672,194. 4. Revenue Impacts of the COV1D-19 Pandemic The COVID-19 pandemic and related economic shutdowns and limitations over 2020 and 2021 have had a significant impact on the hospitality industry, including a negative effect on hotel/motel stays. Lodging tax revenues in the City saw the most impact from the COVID-19 pandemic during 2020 and early 2021. Revenue collections later in 2021 and in 2022 have recovered and have now surpassed pre -pandemic levels. Staff will continue to watch these revenue collections for trends and potential impacts. 3 Enclosed are a number of documents including: • A single page with a chart that reflects a history of the 2% portion, Fund #105 hotel/motel tax receipts from January 2013 through August 2022. • A single page with a chart that reflects a history of the 1.3% portion, Fund #104 hotel/motel tax receipts from August 2015 through August 2022. • A one -page financial analysis of the 2% portion of the City's Hotel/Motel Tax Fund #105 with information related to actual activity for the four-year period 2018 through 2021 and budgets for 2022 and 2023. We would like to point out two items here: 1. The 2022 revenues are tracking to end the year at approximately $960,000 which is $360,000 more than the $600,000 included in the original adopted budget. 2. We currently anticipate we will enter 2023 with a fund balance of approximately $165,000 and exit 2023 with approximately $169,000. We generally shoot for an ending fund balance of about $165,000. We leave this amount as fund balance for cash flow purposes in recognition of the fact that it takes approximately 2-months from the time the tax is collected at the hotel until when the State remits is to the City. • i.e. tax is collected through the month of July, remitted by hoteliers to the State Department of Revenue by the end of August and remitted to the City by the end of September. • If we ran the fund balance to $0, we would be unable to make timely payments of reimbursement requests to award recipients. • A one -page financial analysis of the 1.3% portion of the City's Hotel/Motel Tax — Tourism Facilities Fund #104 with information related to actual activity for the four-year period 2018 through 2021 and budgets for 2022 and 2023. Some highlights from this analysis are as follows: 1. The 2022 revenues are tracking to end the year at approximately $628,000, which is $228,000 more than the $400,000 included in the original adopted budget. 2. We currently anticipate we will enter 2023 with a fund balance of approximately $5,363,127 and exit 2023 with approximately $5,968,127. This includes accumulated revenues from the 1.3%0 lodging tax as well as past and 2022 anticipated transfers from Fund #105. • A calendar of the 2022 application and award process leading to 2023 awards. • Minutes from the October 13, 2021 Lodging Tax Advisory Committee meetings where recommended 2022 Awards were established. • A letter from Pam Haley, Spokane Valley Mayor, on behalf of Spokane Valley City Council, regarding the return of the award of $3,500,000 in 2022 lodging tax proceeds towards the Expo Center Project. This award was to be funded from the 1.3% portion of the City's Hotel/Motel Tax — Fund #104. This letter outlines a brief background of the project, constitutes notice from the City Council of the change in use, and requests any comments from the LTAC on the return of the award. • Tentative calendar of the 2023 application and award process leading to 2024 grants. • A sheet titled "2023 Lodging Tax Funding Requests and LTAC Award Recommendations" that provides a summary of 2023 applicant requests and intended uses as well as the award amount granted in 2022 (if applicable). This sheet will be used by Committee members to keep track of 4 their individual grant award recommendations. Award recommendations from each Committee member will be projected onto screens in the City Council Chambers during our meeting. 5 P:\Financel2023 Budget\Budget Worksheets\Lodging T ..�fAC meeting\Binder material1105 hotel motel fax 2022 CITY OF SPOKANE VALLEY, WA Hotel/Motel Tax Receipts through - August Actual for the years 2013 through 2022 January February March April May June July August Total Collections 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 24,185 25,975 27,739 40,979 40,560 47,850 56,157 63,816 25,425 26,014 29,384 48,246 41,123 52,618 61,514 70,384 27,092 27,111 32,998 50,455 44,283 56,975 61,809 72,697 31,887 27,773 34,330 52,551 50,230 55,060 65,007 73,700 27,210 26,795 31,601 52,242 50,112 60,637 69,337 76,972 28,752 28,878 31.906 57.664 51,777 62,048 71,865 79,368 31,865 32,821 40,076 59,117 53,596 73,721 84,628 91,637 36.203 31,035 37,395 24.959 16,906 28,910 41,836 49,772 26,006 31,041 30,536 44,476 49,002 66,262 94,495 101,171 48,759 38,369 44,483 87,561 74,613 86,758 97,413 113,076 10/10/2022 2021 to 2022 Difference 22,753 87.49% 7,328 23.61 % 13,947 45.67% 43,085 96.87% 25,611 5227% 20,496 30.93% 2,918 3.09% 11,907 11.77% 327,262 354,707 373,420 390,538 394,906 412,258 467,461 267,016 442,989 591,034 148,045 33.42% September 70,794 76,100 74,051 70,305 80,173 79,661 97,531 59,116 104,494 0 October 43,836 45,604 49,880 55,660 56,631 61,826 77,932 50,844 92,924 0 November 42,542 39,600 42,376 46,393 47,090 52,868 59,252 39,694 62,322 0 December 34,238 33,256 41,510 33,478 37,180 40.363 41,675 26,573 41,708 0 Total Collections 518,672 549,267 581,237 596,374 615,980 646,976 743,851 443,243 744,437 591,034 Budget Estimate 4913,000 530.000 554,000 580,000 580,000 580.000 600,000 346,000 750,000 600,000 Actual over (under) budg 28,672 19,267 31,237 16,374 35,980 66.976 143,851 97.243 (5,563) (8,966) Total actual collections as a % of total budget 105.85% 103.64% 105.68% 102.82% 106.20% 111.55% 123.98% 128.10% 99.26% nla % change in annual total collected 5.85% 5.90% 5.82% 2.60% 3.29% 5.03% 14,97% (40.41%) 67.95% n/a of budget collected through August 66.79% 66.93% 67.89% 67.33% 68.09% 71.08% 77.91% 77.17% 59.07% 98.51% % of actual total collected through August 63.10% 64.58% 64.25% 65,49% 64.11% 63.72% 62.84% 60.24% 59.51% nla Chart Reflecting History of Collections through the Month of 700,000 600,000 500,000 400,000 300,000 August August 200,000 100,000 • 0 1 2013 2014 1 1 2015 2016 1 2017 2018 2019 2020 2021 2022 August July June • May a Apri! II March ■ February ■ January P:\Finance12023 Budget\Budget Worksh ..,,s\Lodging Tax\104 hotel motel tax 2022 CITY OF SPOKANE VALLEY, WA Hotel!Motel Tax Receipts through - August Actual for the years 2015 through 2022 January February March April May June July August Total Collections 2015 2016 2017 2018 2019 2020 2021 2022 0 0 0 0 0 0 0 47,253 20,246 18,052 22,486 34,158 32,616 35,755 42,322 47,905 17,739 17,486 20,541 33,939 32,573 39,414 45,069 50,051 18,689 18,771 20,741 37,481 33,639 40,316 45,750 50,532 19,660 18,496 24,459 36,540 33,300 45,231 51,411 55,544 22,687 19,187 23,298 16,169 11,041 17,951 27,155 32,010 16,816 20,203 19.824 28,865 31,800 42.950 61,420 65,724 33,794 23,880 29,959 56,878 48,484 56,350 63,923 73,495 2021 to 2022 Difference 16,978 100.96% 3,677 18.20% 10,135 51.12% 28,013 97.05% 16,684 52.47% 13,400 31.20% 2,503 4.08% 7,171 11_82% 47,253 253,540 256,812 265,919 284,641 169,498 287,602 386,763 99,161 34.48% September 48,035 45,698 52,113 50,570 59,047 38,357 67,870 0 October 32,422 36,179 36,810 39,378 47,682 32,859 60,381 0 November 27,545 30,156 30,609 33,686 36,394 25,770 40,486 0 December 26,981 21,760 24.167 25,743 26,519 17,236 24,981 0 Total Collections 182,236 387,333 400,511 415,296 454,283 283,720 481,320 386,763 Budget Estimate 178,700 377,000 377,000 377,000 390,000 213,000 400,000 400,000 Actual over (under) budg 3,536 10,333 23,511 38,296 64,283 70,720 81,320 (13,237) Total actual collections as a % of total budget 101.98% 102.74% 106.24% 110.16% 116.48% 133.20% 120.33% nla % change in annual total collected nia 112.54% 3.40% 3.69% 9.39% (37.55%) 69.65% nla % of budget collected through August 26.44% 67.25% 68.12% 70.54% 72.98% 79.58% 71.90% 96.69% of actual total collected through August 25.93% 65.46% 64.12% 64.03% 62.66% 59,74% 59.75% nla Chart Reflecting History of Collections through the Month of August 450,000 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 1 1 August 1 2015 2016 2017 2018 2019 2020 10/10/2022 2021 z August ▪ July &June ■ May ■ April a March • February in January 2022 P:\Finance\2023 Budget\Budget Worksheets\Lodgin x\LTAC meeting\Budget worksheet 105 Rev and exp CITY OF SPOKANE VALLEY, WA 2022 Budget and 2023 Budget Fund #105 - Hotel / Motel Tax Fund - Actuals for 2018 through 2021 - 2022 and 2023 Budgets Revenues Hotel/Motel Tax Investment Interest Subtotal revenues Expenditures Transfers out - #001 CenterPlace Transfers out - #104 Tourism Promotion Subtotal expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Actual 2018 I 2019 2020 2021 646,975 743,852 443,243 7,058 8,459 2,705 2022 As Adopted Annualized 10/13/2022 2023 Budget 744,435 600,000 600,000 900,000 899 654,033 752,311 445,948 745,334 26,037 250,000 321,934 30,000 275,000 207,000 11,390 9,516 0 1,201,684 154,082 167,850 1,000 5,280 1,000 601,000 605,280 901,000 30,000 273,000 298,000 597,971 512,000 165,472 1,379,050 601,000 56,062 240,311 280,476 (633,716) 0 221,867 277,929 518,240 _, 798,716 165,000 277,929 -` 518,240 798,716 ' 165,000 - 165,000 2022 Awards by Agency HUB Sports Center JAKT - Brews, Beats & Eats JAKT - Craft Beer JAKT - Crave NW JAKT - Farmers Market Northwest Winterfest Spokane County Fair & Expo - marketing Spokane Valley Heritage Museum Spokane Valley Summer Theatre Valleyfest - Cycle Celebration Valleyfest - marketing 30,000 273,000 298,000 30,000 0 871,000 601,000 901,000 4,280 > 165,000 0 169,280 169,280,-169,280 55,000 6,500 6,000 30,000 17,000 45,000 64,000 27,000 20,000 24,000 3,500 --r► 298, 000 for LTAC P:\Finance\2023 Budget\Budget Worksheets\ ing Tax\LTAC meeting\Budget worksheet 104 CITY OF SPOKANE VALLEY, WA 2022 Budget Amendment and 2023 Budget Fund #104 - Hotel/Motel Tax - Tourism Facilities Fund - Actuals for 2018 through 2021 - 2022 and 2023 Budgets Revenues Hotel/Motel Tax Investment Interest Transfers in - #105 Total revenues Actual 2018 2019 2020 2021 2022 As Adopted Annualized 10/12/2022 2023 Budget 415,295 454,283 283,721 481,320 400,000 400,000 600,000 24,182 43,589 11,908 2,617 2,500 17,933 5,000 250,000 275,000 0 1,201,684 0 273,000 0 689,477 772,872 295,629 1,685,621 402,500 690,933 605,000 Expenditures Tourism Facilities 0 0 0 0 0 0 0 Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 0 0 0 0 0 0 689,477 1,228, 595 1,918,072 772,872 1,918,072 2,690,944 295,629 2,690,944 2,986,573 1,685,621 402,500 690,933 605,000 2,986,573 T 4,672,194 4,672,194 5,363,127 4,672,194 / 5,074,694 5,363,127 5,968,127 for LTAC P:\Finance\2023 Budget\Budget Workshtets\Lodging Tax\Calendar for LTAC 2023 CITY OF SPOKANE VALLEY, WA LODGING TAX - 2022 Process Leading to 2023 Awards 2/7/2022 Tues 7/19/2022 Admin Report - Review Council goals and priorities for use of lodging tax proceeds. Tues 8/16/2022 Motion seeking Council approval of goals and priorities for the use of lodging tax proceeds. Fri 8/26/2022 City runs notice in newspaper, places on web site, and sends letters to 2022 award recipients and others agencies that may have expressed interest. Fri 9/30/2022 Grant proposals are due to City by 4pm (no late submittals will be accepted). Fri 10/7/2022 Applications sent to Lodging Tax Advisory Committee for review. Thurs 10/20/2022 ' 8:30 am Applicant presentations to Committee_ Tues 11/8/2022 Formal Council Meeting Admin Report: LTAC Recommendations to City Council Tues 12/13/2022 * Formal Council Meeting City Council Motion Consideration: Award Lodging Tax for 2023 RCW 67.28.1817 requires that the City wait for a period of at least 45 days after the LTAC meeting before action can be taken by the City Council. 12/13/2022 Council Action 10/20/2022 LTAC meeting 54 days 2022 2021 2020 Budget Budget Budget 7/20/2021 7/14/2020 7/16/2019 8/10/2021 7/28/2020 7/30/2019 8/27/2021 8/28/2020 8/30/2019 10/1/2021 10/2/2020 10/4/2019 10/8/2021 10/9/2020 10/11/2019 10/13/2021 10/15/2020 10/17/2019 11/9/2021 11/24/2020 11/12/2019 12/14/2021 12/8/2020 12/10/2019 2022 02 07 MINUTES LODGING TAX ADVISORY COMMITTEE MEETING October 13, 2021 8:00 a.m. Spokane Valley City Hall Council Chambers 10210 East Sprague Avenue A ttendance: Lodging Tax Advisory Committee Members: Chair: Mayor Ben Wick Gregory Repetti, The HUB Wayne Brokaw, Spokane County Fair Board Grant Guinn, Tru by Hilton Amanda Alcamo, Oxford Suites Staff: Chelsie Taylor, Finance Director Erik Lamh, Deputy City Attorney Sarah Farr, Accountant/Budget Analyst Christine Bainbridge, City Clerk Chair Mayor Wick called the meeting to order at 8:00 a.m.. and welcomed everyone, after which there were self -introductions. Deputy City Attorney Lamb introduced himself, and explained that as appointed officials, members of this committee are subject to laws such as those dealing with open government; and he went through his Open Public Government, PowerPoint training for Committee members, explaining the various portions of the Public Records Act, and the Open Public Meetings Act. Finance Director Taylor explained that there are two different funds connected with lodging tax, one is the 2% typically granted, with the other fund to be used for capital projects; and said if there are no objections, that will be a separate discussion afterwards. There were no objections. Finance Director Taylor then gave an overview of the contents of the notebook, adding that the 136 application is one submitted by the City of Spokane Valley, which seeks funds from the capital projects fund. Presentations were made in the following order: 1. HUB Sports Center — Mr. Phil Champlin The HUB seeks $55,000 for recruiting events to the facility. There was some discussion about how lodging nights are calculated and that it is difficult to get the number of room nights from the hotels. [At 8:58 a.m. Mr. Repetti excused himself from the room.] 2-6 JAKT — Mr. Tom Stebbins and Ms. Katie Lee JAKT seeks (2) $15,000 for Brews, Beats & Eats; (3) $15,000 for the Craft Beer Festival; (4) $50,000 for Crave!; (5) $25,000 for Farmers Market; and (6) $400,000 for Spokane Valley Events. After giving a brief history of his company, Mr. Stebbins noted that the $400,000 for Spokane Valley Events would be a type of shark tank for events as he'll work with event producers; said the idea is to have an event at CenterPlace every weekend, which will give some continuity and keep people in Spokane Valley; said this would be a type of giant fund for all events to work from. Regarding farmers market, they said the idea is to have a Tuesday evening event in addition to the Friday event. Again the topic about the difficulty of how to calculate room nights was broached. 7. Northwest Winterfest — Ms. Sam Song The applicants seek $45,000 to assist with this event, to include operation and marketing. Mr. Song explained that this year will be a full-scale event; said he is asking less than the previous year, with the goal to eventually have this event self -sustainable; said parking is a challenge which is why they have changed the location to the fairgrounds. [Mr. Repetti returned to the meeting at 9:40 a.m.] 8. Spokane County Fair and Expo Center — Ms. Erin Gurtel and Ms. Rachelle Buchanan The applicants seek $75,000 to market and advertise the Fair and interim events to an audience in and beyond the Spokane area. After showing their brief video, the applicants explained that the fair is an LTAC Minutes October 13, 2021 Page 1 of 4 important occasion and the goal is to come back full speed next year; said that many vendors come from out of town so they stay at area properties. Mr. Guinn said that he will ask that the topic of how hoteliers can accurately count room nights, be included as discussion on a future TPA meeting. Mayor Wick called for a recess at 10:05 a.m. The meeting reconvened at 10:11 a.m. 9. Spokane Valley Heritage Museum — Ms. Jayne Singleton The applicants seek $40,000 to assist in their tourism promotion and marketing efforts to include the 2020 rack card, and for the Smithsonian exhibit. 10. Spokane Valley Summer Theatre — Dr. Marnie Rorholm The applicants are seeking $20,000 to increase television advertising to various regions. Dr. Rorholm said this is not a community theatre, but a professional theater; said they normally have their performances in Central Valley High School which is difficult now as school is back in session; said they have doubled their budget in their six years of existence with 2019 as their most successful season; said their goal is to have the Best of Broadway caliber but to do it here and keep the revenue here; that they hope to start television marketing and might do billboards as well. 1 I . Valleyfest — Ms. Peggy Doering Valleyfest seeks $30,000 to assist with marketing materials for the festival. Ms. Doering went over some of the history of Valleyfest's 32 years; mentioned increases in costs to produce the event and that basic wages will increase in 2022; she spoke of the impact on tourism as people who visit Valleyfest typically do other local spending. In response to questions about room night numbers, Ms. Doering explained about the 2019 figures based on those from Gonzaga's School of Business. 12. Valleyfest — Cycle Celebration — Ms. Peggy Doering Cycle Celebration seeks $5,000 to assist in the marketing of this event. Ms. Doering said that the event was cancelled about two weeks prior to the 2020 event; that they were preparing for and excited about the 2021 event and had local bike shops help in advertising. 13. City of Spokane Valley — Capital Construction For the City's project of a new Fairgrounds Expo Center, the City is requesting approximately $3 million from Fund 104 reserves plus all future revenue collections in and allocations to that fund until the project is completed; with an estimated total project budget of $10 million. Mr. Basinger noted the City's match includes $1 million from City reserves, and $750,000 in state funding. Mr. Basinger went through his PowerPoint explaining about the opportunity for future expansion of the Spokane County Expo Center; mentioned the analysis of retail sales that was previously conducted; explained about other possible projects and that City Council determined that the Expo Expansion project could move forward relatively quickly, and would have a high return on investments since the County would not only provide the land, but would maintain and operate the facility as well. He explained that the project would construct a 30,000 square foot new structure which would be connected to the existing exposition building, at a cost of approximately $10 million. His slides showed an external and an internal site analysis; and among other amenities, a restaurant space of about 4,000 square feet, which would be a stand-alone facility operating year round; he noted the restaurant would provide a place for people to go before and/or after a baseball game as well as after other Fairground events. Mr. Basinger stated that there is approximately $3 million in that fund balance, and that the idea is to earmark all future allocations in that fund until the facility is paid; he noted the City is also pursuing other funding opportunities, but the intent is to quickly fund the facility; he said the City has set aside $1 milIion in the 2022 budget to begin the design process and will move forward once necessary funds are secured. LTAC Minutes October 13, 2021 Page 2 of 4 Mr. Repetti stated his objection to depleting the fund; and mentioned the depreciating value of the building over thirty years. Mr. Hohman said there are a variety of potential projects, and focusing on this project doesn't mean there will never be a decision to work on anything else; he said this project rose to the top and according to the economic studies, will actually make money. He noted other things are progressing at different speeds and we are not walking away from other projects, but would like to tackle this first then maybe look at some others. He also stated that staff is looking for any type of additional revenues and will be having more discussions with Council depending on how grant opportunities work out; he also noted we don't want to tie up these projects in bonds. Finance Director Taylor stated that staff put forward the request in the application, but the Committee may make different allocation recommendations, or could even decide on a flat amount without commitment of any future funds, or for a period years; she also noted that in order to use capital funds, the facility must be owned by a municipality or a Public Facilities District. Mr. Repetti asked if we would be competing with ourselves since we have CenterPlace as an event facility. Mr. Hohman replied that there are many events conducted at the fairgrounds, and that he does not see it as competing against ourselves. There was also discussion about the viability of a stand-alone restaurant in an area with fast food. Mr. Basinger said again according to the studies, there is a strong demand for such a restaurant; and having the co -location of a baseball field makes him confident the restaurant would be well used. Mr. Hohman said studies show it will generate enough money to sustain itself; at least break even or better for Spokane County; and Mr. Basinger reminded the committee that the County will handle the operation and maintenance so for us, this is a great investment. When asked her opinion, Ms. Erin Gurtel of the Fairgrounds said they haven't always been able to accommodate all existing events; said she has been with the Fair & Expo Center for seventeen years, and there is definitely a need for this type of structure. Lodging Tax Advisory Committee members develop funding recommendations Director Taylor said she will give members a few minutes to complete their individual recommendations, and once complete, to please hand them back to her. Mayor Wick called for a recess at 11:55 a.m., and convened the meeting at 12:07 p.m. Lodging Tax. Advisory Committee member discussion and award recommendation Members gave their recommendations to Ms. Taylor who entered them on the spreadsheet; she said the final product will be a formal LTAC motion that states specifically how much money should be awarded to each applicant. After entering all figures, Ms. Taylor also entered the average amount for each applicant. It was moved by Mr. Repetti, seconded and unanimously agreed to accept the amounts on the spreadsheets. The amounts are as follows: 1. HUB $55,000 2. JAKT Brews, Beats & Eats $6,500 3. JAKT — Craft Beer $6,000 4. JAKT Crave! $30,000 5. JAKT Farmer's Market $17,000 6. JAKT Spokane Valley Events 0 7. Northwest Winterfest $45,000 8. Spokane Co. Fair & Expo $64,000 9. SV Heritage Museum $27,000 10. SV Summer Theatre $20,000 11. Valleyfest $24,000 12. Valleyfest Cycle Celebrate $3,500 $298,000 Transfer to Fund #104 (1.3% tax) $273,000 $571,000 Discussion moved to the capital projects fund. Finance Director Taylor said the projection for Fund 104 is about $4.5 million depending on the economy. Mayor Wick commented that the City has put $1.7 million toward the project, and that he too doesn't want to use bond revenues; said he is also not sure he wants to LTAC Minutes October 13, 2021 Page 3 of 4 obligate future dollars; that he was surprised that the State's contribution was only $750,000; and that supporting the project with our funds could make for a stronger ARPA grant application; he also noted Council wanted to focus on just this project before starting another project. Mayor Wick stated that several businesses have indicated it would be nice to have a restaurant and/or a meeting place in that area; and it was mentioned that the expansion of the North/South corridor will bring more traffic to that area. Mr. Repetti said there will be a Toss in the restaurant in the short time as the area struggles from transferring from light industrial into something more than a ball park; and that he still has a problem in committing all future funds; said further work needs to be done to figure out how to fund this; said he is disappointed in Council and maybe this committee should send a message to put this back on the table; or perhaps figure out how to do this project and to perhaps consider Plantes Ferry as well. Ms. Taylor said that when this comes before Council, the minutes of this meeting will be included, but she can include any other communication from this committee, not necessarily as a motion. Mayor Wick said that the application is for the project to be fully funded. Deputy City Attorney Lamb stated that if the committee wants to consider another project, the law provides that the LTAC must do so from applicants. It was moved by Mr. Repetti and seconded to allocate $3.5 million to the Fair & Expo Building as presented by staff, not to preclude this committee from re-addressingjiirther needs at the October 2022 meeting. Vote by acclamation: in,frrvor:• Mayor Wick, and Committee members Brokaw, Guinn, and Alcamo. Opposed: Committee member Repetti. Motion passed. It was moved by Mr. Repetti, seconded and unanimously agreed to adjourn. The meeting adjourned at 1:20 p.m. Respectfully submitted, Christine Bainbridge, Spokane Valley City Clerk LTAC Minutes October 13, 2021 Page 4 of 4 Spokane ,�.�ValleyH 10210 E Sprague Avenue ♦ Spokane Valley WA 99206 Phone: (509) 720-5000 • Pax: (509) 720-5075 ♦ www.spokanevalley,arg Email: cityhall rc spokanevailey,org September 27, 2022 Spokane Valley Lodging Tax Advisory Committee RE.• Return of 2021 Award of $3,500,000 in lodging tax proceeds towards the Expo Center Expansion Project Dear Spokane Valley Lodging Tax Advisory Committee Members: On September 27, 2022, at a regularly scheduled City Council meeting, the City of Spokane Valley City Council ("City Council") voted to return the $3,500,000 in lodging tax proceeds originally awarded for the Expo Center Expansion Project ("Expo Project") back to the "capital" lodging tax fund (Fund 104) for the purposes provided in SVMC 3,20.020(B), Pursuant to RCW 67.28.1817, this letter constitutes notice from the City Council of the change in use and requests any comments from the Spokane Valley Lodging Tax Advisory Committee ("LTAC") on the return of the $3,500,000. In 2020, the City Council determined to focus on the Expo Project and took several actions towards funding it. The City was awarded $750,000 from the State Legislature and City Council set aside $1,000,000 of its general fund revenue towards the Expo Project, In 2021, the Lodging Tax Advisory Committee voted to recommend allocating $3,500,000 of the "capital" lodging tax proceeds (Fund 104) towards the project and City Council approved the award and allocation. The City also applied to the federal Economic Development Administration (EDA) for a funding opportunity through the American Rescue Plan Act Travel, Tourism and Outdoor Recreation grant program ("ARPA Tourism"). However, in early 2022, the City hired a consultant to assess the project and it was determined that due to significant project cost increases, the project was no longer feasible. The City withdrew its EDA ARPA Tourism application. The City subsequently engaged in a comprehensive tourism study to analyze the feasibility of various tourism - related facilities, including sports fields and ice facilities, arts facilities, expansion of or improvements to the fairgrounds, and other existing and potential tourism options. The study is anticipated to be completed in 2023. The City Council believes that the $3,500,000 is no longer needed for the Expo Project at this titne and prefers to return the money to the capital lodging tax fund (Fund 104) for future allocation consideration. When the Tourism Study is completed and City Council determine an appropriate use of the money, it can then be allocated pursuant to the LTAC recotnmendation and award process towards the determined project or projects. City Council requests the LTAC consider the return of the $3,500,000 and provide any comments with its recommendations on the other lodging tax applications as part of the 2022 lodging tax process. Sincerely, Pam Haley, Spokane Valley Mayor On behalf of Spokane Valley City Council Page 1 of 1 CITY OF SPOKANE VALLEY, WA LODGING TAX - 2023 Process Leading to 2024 Awards Fri 8/25/2023 10/13/2022 City runs notice in newspaper, places on web site, and sends letters to 2023 award recipients and others agencies that may have expressed interest. Fri 9/29/2023 Grant proposals aro due to City by 4pm (no late submittals will be accepted). Fri 10/6/2023 Applications sent to Lodging Tax Advisory Committee for review. Thurs 10/19/2023 8:30 am Applicant presentations to Committee. Tues 11/7/2023 Forma! Council Meeting Admin Report: LTAC Recommendations to City Council Tues 12/12/2023 ' Formal Council Meeting City Council Motion Consideration: Award Lodging Tax for 2024 RCW 67,28.1817 requires that the City wait for a period of at least 45 days after the LTAC meeting before action can be taken by the City Council, 12/12/2023 Council Action 10/19/2023 LTAC meeting 54 days CITY OF SPOKANE VALLEY APPLICATION FOR 2023 LODGING TAX FUND MONIES INSTRUCTIONS: Ali sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: September 30, 2022 before 4:00 p.m. Project Title: Pikl' Type of Project: �! = ; - CA ,rL S wy 0 Sts- ( ( Agency/Organization: Legal Entity Name (as registered with the IRS): A thl -I /i�- Pie Name/Title of person completing application: B!Z-t r^t 7'Z---1L O '- Phone: , '`l -3iv 1-7 2- 3 1 E-mail: Ail Su- • !� I ++� I � c`vti1h, i .- LIPA Mailing Address: QO Bc„x � 3:3 1 City: u t` St J \4 I4,5 State: w Zip: C\CI For -profit L *Non-profit *Public/Municipal Agency *Must bo a non-profit 501(c)(3) or 501(c)(6) or a public agency le be considered for funding for operations of a tourism -related facility. Must be a public agency to be considered for funding for capital costs of a tourism -related facility. Primary Program Contact (if different than above): Arw'\T Phone: E-mail: Mailing Address: City: State: Zip: Is this person authorized to sign contracts? Yes No If No, please give the name of who is the authorized signatory for contracts. Amount requested: $ C -� Applicant's match: $ C000 Total activity/program budget: 2:7 Cc' Is this a new or continuing activity/program? CCsdej j I oUy Will there be an admission charge for this activity? No If so, how much? City of Spokane Valley Request for 2023 Grant Page 4 of 8 II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. IV. SCOPE OF WORK Fully describe the project. In addition, give a brief history of the event or organization. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather -related constraints? f. What measures will you apply to evaluate its success? If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. IMPACT ON TOURISM Information requested in this section is required to be included at the time the application is submitted per RCW 67.28, as amended by Engrossed Substitute House Bill 1253 in 2013. If estimates are not given for all items listed in this section, then the application will be considered Incomplete and will not be advanced to the Lodging Tax Advisory Committee for funding consideration. "Tourism," as defined in RCW 67.28.080(5), means economic activity resulting from tourists, which may include sates of overnight lodging, meals, tours, gifts, or souvenirs. A practical measure of tourism is the number of visitors that are attracted to the area. Provide an estimated ar "projected" number of visitors who are expected to be attracted by the proposal in the following categories: r Projected (expected to participate) Total Overall Attendance Attendees who traveled SO miles or more to attend Total Of total, attendees who traveled from another state or country 3 0 Novi- 7©7 l Attendees who stayed overnight Paid Accommodations Unpaid Accommodations tit 14 ( t k ' r--r Paid Lodging Nights* *one lodging night = one or more persons occupying one room for one night City of Spokane Valley Request for 2023 Grant Page 5 of 8 Provide a description of the methods used in making the above estimations as well as a description of the methods that will be used to determine actual attendance and distinguish among the visitor categories (methods include a head count, car count, survey, or other with explanation). Attachments to this section should be labeled "V. Impact on Tourism." Applicants may find more information on the Joint Legislative Audit and Review Committee's guidelines under "Data Collection- How to report lodging tax expenditures" at htip://le.2.wa.(2ov/ilarc/Pitges/clefault.itsl x . VI. SPOKANE VALLEY CITY COUNCIL GOALS AND PRIORITIES THAT SHOULD BE ADDRESSED IN YOUR APPLICATION The Spokane Valley City Council will make the final award of lodging tax revenues to candidates based upon the recommendations of the LTAC. The City Council has established goals and priorities for using lodging tax revenues to benefit tourism within Spokane Valley. In addition to the evaluation criteria outlined in the other sections of this application, the LTAC desires to understand how the applicant's proposal and project would meet the City Council goals and priorities. Please explain how the proposal meets City Council goals and priorities, listed below. Attachments to this section should be labeled "VII. Consideration of City Council Goals and Priorities" Council Goals and Priorities for Use of the Initial 2% Lodging Tax In August 2013 Council for the first time adopted goals and priorities that it encouraged the LTAC to consider when making award recommendations. Based upon subsequent discussions between Council and Staff in the years of 2014 through 2022, these have evolved as follows: 1. Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism. As part of this goal, Council will use lodging taxes for the purposes allowed in State law, which include: a. Tourism marketing b. The marketing and operations of special events and festivals c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non-profit organizations. 2. Council will prioritize funding for destination marketing projects that promote the City as a tourist destination and for capital expenditures to develop tourism destination facilities or venues within Spokane Valley as a means of drawing additional visitors to the City (recognizing that this option is limited to facilities owned by a municipality or public facility district). 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration on events or programs with a demonstrable history of increasing overnight stays. Council may also take into consideration to a lesser degree the economic impact of all major components of our tourism -based economy including shopping, dining and overnight visits. 4. Council will take into consideration revenues received by applicants that were derived from other sources within Spokane Valley and other municipal entities and agencies such as any standing Tourism Promotion Authority and the Spokane Public Facilities District. 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's application. City of Spokane Valley Request for 2023 Grant Page 6 of 8 IV (s-r0(� --- Nib L0 N -oi - Nc W C)LJ (v,'-�YL_ - SpcQV4i S L ONc-, -.T ir:V N Ni N. i4 , As 2) 2_0 Z1 AdQ. , _volat, 1 s Nn *4& A) n 14.2y-1 --S S pre hAl 2---.► - 1- k,(2-0 as .-p,i-e.-__ t t' t r l 1 0-c Av. -r i ,v p Aa--=rs — . / (`s / C.',' c Sq E ANr) A '3O) -F- ��vLAf Civz Situ. ©" -A-'1',) aZ-bot I , (30c -1- - VL 1 S I N 2_0 Z J B 1ef€ s= s'�' 1 Oc., = J,= � -'2- . /1-\`a 1 ; V c"} li _ r�iVl (L� -�- � IN, 0{ N J In.i Cq 4L) !X c � LA -C � � A G� EJ 52ili1:: '' e:> c.' 1L S 1 D (w 0 S T Cv tts T D Lj oft ✓�6.4-{ -, 4017 AnTi +Jc 16 ,Act / N Kl'.=. f N GU �/ ►4 . 3' BrA ; -kW__ c U .=alir 3:Lc)c pti S1.la st.t po - L- oQ -- �� 13' A — A- N D w ; 11 (05 V N --1O leS Ohli S 1 S 1AA )N G"P .9V Vry� 'f,!'til 2`j) S 72-61 ti aJ -M tiN . N444 c=JEN'1 to Iv G� bL7G d4 A t, ,rLlL_ET p N n Til-A CV— Ili' a v h,P pl c Tl (J.L Ac D DP-) ppI,G ,•Ttvr 4L)ySrkve,s PC 1 "\O � .-- An ` ‘) l ow 114-tc 6h)'1 - 0 x ayvs:-s [a-2 S v l I -` 4� L� ASfr (u`j r n S/4,NG a-(= 9 --s. 1'.., f '.b 1 1,4-1 ( 5 r ANC ("i", rJ ppA o /2— s; I N ~C- ) b.Z A-± { 3 s� ., L-c&ej i N 5 N t $t - 1Cp:�2 ti � c -t-ttSitvIf '- '�i " Vl 3 7)s� ,a IJ vI S t UJ U%E1/2--r.-J) J L-: s b G' A AL Al 1 A 4vA 1 Vk.n - 11-4-tJo' ! - a. ),n`f Dr, ad_ SEvaii-A-( 4!t-- 1 f' AA0 S T- 4 1- 6.),A.{ 5 Sn ):,1? JL1 t r, n C' Vlle PROJECT BUDGET Please detail the budget for your project. In addition to completing the chart below, you must also submit your general operating budget, or fund -level budget for public agencies. PROJECT BUDGET SHEET CATEGORY GRANT AMOUNT REQUESTED MATCH* TOTAL To be filled out by Public/Municipal Agencies: 1. Municipality tourism marketing $ $ $ 2. Municipality event and festivals $ $ $ 3. Municipality facilities (operations and capital) $ 6 L^C;G / $ 1, 0OO $ ( 6 Cr..)G..' To be filled out by For -Profit and Non -Profit Agencies: -ii�"9_6/ r'v.� -a 1. Non -municipal entities promoting and advertising tourism $ $ j '`N►A-1 $ i 2. Non -municipal entities fo rfiiarketing and operating events d festivals $ $ $ 3. Non-municj entities for operations of touris -related facilities owned by non- ofit organizations $ $ $ TOTALS $ $ $ *While matching funds are not required, the amount of additional funds an organization brings to an event is a good measure of that organizations commitment to success and the broad -base support for the project. City of Spokane Valley Request for 2023 Grant Page 7 of 8 VIII. ATTACHMENTS Please provide the following information as attachments. 1. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. 2. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 3. List of members of the organization's board of directors and principal staff. 4. List co-sponsors, if any, by title and type. 5. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(e)(3) or 501(c)(6) exempt status, if non-profit status is applicable to project proposal. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) 1\4 Cl'j (print or type name) P\ Title: OL - G\- Date: 41—�— City of Spokane Valley Request for 2023 Grant Page 8 of 8 CITY OF SPOKANE VALLEY APPLICATION FOR 2023 LODGING TAX FUND MONIES I. PROJECT APPLICATION DEADLINE: September 30, 2022, before 4:00 p.m. Project Title: Inland Northwest RV Show & Sale Type of Project: Consumer RV Show & Sale at the Spokane County Fair & Expo Center Agency/Organization: CNC Productions, LLC. Legal Entity Name (as registered with the IRS): CNC Productions, LLC. Name/Title of person completing application: Chris Cody Bertholf, Member Phone: 509-220-4147 E-mail: inwrvshow &,,gmail.com Mailing Address: PO Box 10547 City: Spokane State: WA Zip: 99209 For -profit X *Non-profit *Public/Municipal Agency *Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding for operations of a tourism -related facility. Must be a public agency to be considered for funding for capital costs of a tourism -related facility. Primary Program Contact (if different than above): Phone: E-mail: Mailing Address: City: State: Zip: Is this person authorized to sign contracts? Yes X No If No, please give the name of who is the authorized signatory for contracts. Amount Requested: $10,000 Applicant Match: $5,000 Total activity/program budget: $30,000 Is this a new or continuing program: Continuing, 35th Annual Special Event Will there be an admission charge for this activity? Yes X No Is so, how much: $12 II. HISTORY The inland Northwest RV Show & Sale brings together multiple RV Dealers and Vendors to host a 4-Day Indoor RV Show at the Spokane County Fair & Expo Center. Attendees travel from all over the Pacific Northwest to meet with factory reps, compare models and purchase new RVs. The three-year average attendance for this annual special event is over 12,000. III. PROJECT SUMMARY Market the annual RV Show to specific geo-locations 50+ miles from Spokane Valley. Increased attendance to this special event will add lodging nights, restaurant sales, retail activity and RV Park reservations in Spokane Valley. IV. SCOPE OF WORK a. What it is you wish to do? Increase the RV Show marketing 50+ miles from Spokane Valley by using the power of Digital Advertising and Newspaper Ads. • Campaign Budget (including Agency fees) YouTube Ads $3,000 Facebook & Instagram Ads $2, 000 Google Search Ads $ 1, 500 Display Ads $500 Newspaper Ads $3, 000 o Total $10,000 b. How and why the community will benefit? The annual RV Show is a sought-after special event. Travelers will book lodging nights, eat at restaurants, increase retail activity and return to Spokane Valley to service & maintain their RV. c. What are the beginning and ending dates of your project? Start: January 1, 2023 End: January 22, 2023. d. Is it a seasonal activity appropriate to its location? The event is held indoors at the Spokane County Fair & Expo Center. e. If an outdoor activity, are there any weather -related constraints? N/A f. What measures will you apply to evaluate its success? Partner with Spokane Valley hotels on special room rates and survey attendees to distance traveled and number of days attending. V. IMPACT ON TOURISM information requested in this section is required to be included at the time the application is submitted per RCW 67.28, as amended by Engrossed Substitute House Bill 1253 in 2013. if estimates are not given for all items listed in this section, then the application will be considered incomplete and will not be advanced to the Lodging Tax Advisory Committee for funding consideration. "Tourism," as defined in RCW 67.28.080(5), means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs. A practical measure of tourism is the number of visitors that are attracted to the area. Provide an estimated or "projected" number of visitors who are expected to be attracted by the proposal in the following categories: Projected (expected to participate) Total Overall Attendance 12,000 Attendees who traveled 50 miles or more to attend Total 1,200 Of total, attendees who traveled from another state or country 600 Attendees who stayed overnight Paid Accommodations 600 Unpaid Accommodations 0 Paid Lodging Nights* 600 *one lodging night = one or more persons occupying one room for one night Provide a description of the methods used in making the above estimations: • 10% of average annual attendance traveled over 50 miles • 50% of total traveled from another state or country • 50% of total traveled stayed overnight Provide a description of the methods that will be used to determine actual attendance: • Ticket sales and door count. Distinguish among the visitor categories (methods include a head count, car count, survey, or other with explanation): • Survey sample multiplied by total attendance. VILPROJECT BUDGET The Inland Northwest RV Show & Sale is a special event drawing thousands of people to the Spokane County Fair & Expo Center each January. One ticket to the event is good all weekend so people often attend multiple days. Additional marketing for this special event specifically to areas 50+ miles from Spokane Valley will increase lodging nights, restaurant sales, retail activity and RV Park stays. CATEGORY GRANT AMOUNT MATCH* TOTAL REQUESTED To be filled out by Public/Municipal Agencies: 1. Municipality tourism $ $ $ marketing 2. Municipality event $ $ $ and festivals 3. Municipality facilities $ $ $ (operations and capital) To be filled out by For -Profit and Non -Profit Agencies: 1. Non -municipal $ 0 $ 0 $ 0 entities promoting and advertising tourism 2. Non -municipal $ 10,000 $ 5,000 $ 15,000 entities for marketing and operating events and festivals 3. Non -municipal $ 0 $ 0 $ 0 entities for operations of tourism -related facilities owned by non-profit organizations TOTALS $ 10,000 $ 5,000 $ 15,000 *While matching funds are not required, the amount of additional funds an organization brings to an event is a good measure of that organization's commitment to success and the broad -base support for the project. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) CIxia @ady, 93&,t .a (print or type name) Chris Cody Bertholf Title: Member - CNC Productions, LLC Date: 09/30/2022 INLAND NORTHWEST RV SHOW MEETING MINUTES Date: Tuesday, September 20, 2022 Time: 6:00pm Location: CNC Productions, LLC. Attendees: Chris Bertholf, Jim Cotter Jr., Lynn Cotter Discussed returning vendors commitments and non -commitments. Prospected new vendors. Reviewed website and new marketing ideas, including LTAC Agreed to submit LTAC Application. Meeting ended 6:30pm CITY OF SPOKANE VALLEY APPLICATION FOR 2023 LODGING TAX FUND MONIES I. PROJECT APPLICATION DEADLINE: September 30, 2022, before 4:00 p.m. Project Title: Spokane Motorcycle Show & Sale Type of Project: Consumer Motorcycle Show & Sale at the Spokane County Fair & Expo Center Agency/Organization: Cody Productions, Inc. Legal Entity Name (as registered with the IRS): Cody Productions, Inc. NamelTitle of person completing application: Chris Cody Berthalf, President Phone: 509-220-4147 E-mail: info(a spokanemotorcycleshow.com Mailing Address: PO Box 10547 City: Spokane State: WA Zip: 99209 For -profit X *Non-profit *Public/Municipal Agency "Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding for operations of a tourism -related facility. Must be a public agency to be considered for funding for capital costs of a tourism -related facility. Primary Program Contact (if different than above): Phone: E-mail: Mailing Address: City: State: Zip: Is this person authorized to sign contracts? Yes X No If No, please give the name of who is the authorized signatory for contracts. Amount Requested: $10,000 Applicant Match: $5,000 Total activity/program budget: $20,000 Is this a new or continuing program: Continuing, 19th Annual Special Event Will there be an admission charge for this activity? Yes X No is so, how much: $12 II. HISTORY The Spokane Motorcycle Show & Sale brings together multiple Motorcycle Dealers and Vendors to host a 3-Day Indoor Motorcycle Show at the Spokane County Fair & Expo Center. Attendees travel from all over the Pacific Northwest to meet with factory reps, compare models and purchase new motorcycles. The three-year average attendance for this annual special event is over 10,000. III. PROJECT SUMMARY Market the annual Motorcycle Show to specific geo-locations 50+ miles from Spokane Valley. Increased attendance to this special event will add lodging nights, restaurant sales and retail activity in Spokane Valley. IV. SCOPE OF WORK a. What it is you wish to do? Increase the Motorcycle Show marketing 50+ miles from Spokane Valley by using the power of Digital Advertising and Newspaper Ads. • Campaign Budget (including Agency fees) • YouTube Ads $3,000 • Facebook & Instagram Ads $2,000 • Google Search Ads $1,500 • Display Ads $500 • Newspaper Ads $3,000 o Total $10,000 b. How and why the community will benefit? The annual Motorcycle Show is a sought-after special event. Travelers will book lodging nights, eat at restaurants and increase retail activity in Spokane Valley. c. What are the beginning and ending dates of your project? Start: February 12, 2023 End: March 12, 2023. d. Is it a seasonal activity appropriate to its location? The event is held indoors at the Spokane County Fair & Expo Center. e. If an outdoor activity, are there any weather -related constraints? N/A f. What measures will you apply to evaluate its success? Partner with Spokane Valley hotels on special room rates and survey attendees to distance traveled and number of days attending. V. IMPACT ON TOURISM Information requested in this section is required to be included at the time the application is submitted per RCW 67.28, as amended by Engrossed Substitute House Bill 1253 in 2013. If estimates are not given for all items listed in this section, then the application will be considered incomplete and will not be advanced to the Lodging Tax Advisory Committee for funding consideration. "Tourism," as defined in RCW 67.28.080(5), means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs. A practical measure of tourism is the number of visitors that are attracted to the area. Provide an estimated or "projected" number of visitors who are expected to be attracted by the proposal in the following categories: Projected (expected to participate) Total Overall Attendance 10,000 Attendees who traveled 50 miles or more to attend Total 1,000 Of total, attendees who traveled from another state or country 500 Attendees who stayed overnight Paid Accommodations 500 Unpaid Accommodations 0 Paid Lodging Nights* 500 *one lodging night = one or more persons occupying one room for one night Provide a description of the methods used in making the above estimations: • 10% of average annual attendance traveled over 50 miles • 50% of total traveled from another state or country • 50% of total traveled stayed overnight Provide a description of the methods that will be used to determine actual attendance: • Ticket sales and door count. Distinguish among the visitor categories (methods include a head count, car count, survey, or other with explanation): • Survey sample multiplied by total attendance. VII.PROJECT BUDGET The Spokane Motorcylce Show & Sale is a special event drawing thousands of people to the Spokane County Fair & Expo Center each March. One ticket to the event is good all weekend so people often attend multiple days. Additional marketing for this special event specifically to areas 50+ miles from Spokane Valley will increase lodging nights, restaurant sales and retail activity. CATEGORY GRANT AMOUNT MATCH* TOTAL REQUESTED To be filled out by Public/Municipal Agencies: 1. Municipality tourism $ $ $ marketing 2. Municipality event $ $ $ and festivals 3. Municipality facilities $ $ $ (operations and capital) To be filled out by For -Profit and Non -Profit Agencies: 1. Non -municipal $ 0 $ 0 $ 0 entities promoting and advertising tourism 2. Non -municipal $ 10,000 $ 5,000 $ 15,000 entities for marketing and operating events and festivals 3. Non -municipal $ 0 $ 0 $ 0 entities for operations of tourism -related facilities owned by non-profit organizations TOTALS $ 10,000 $ 5,000 $ 15,000 *While matching funds are not required, the amount of additional funds an organization brings to an event is a good measure of that organization's commitment to success and the broad -base support for the project. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) end* siwitfulef (print or type name) Chris Cody Bertholf Title: President - Cody Productions Date: 09/30/2022 SPOKANE MOTORCYCLE SHOW MEETING MINUTES Date: Wednesday, September 21, 2022 Time: 10:00am Location: Cody Productions, Inc. Attendees: Chris Bertholf, Chantel Bertholf Reviewed and discussed LTAC Application. Agreed to submit LTAC Application. Meeting ended 10:30am y CITY OF SPOKANE VALLEY APPLICATION FOR 2023 LODGING TAX FUND MONIES INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: September 30, 2022 before 4:00 p.m. i Project Tice; Dwali & Vegetarian Festival Type of Project: Cultural & Food Event: Agency/Organization: Spokane United We Stand Legal Entity Name (as registered with the IRS): The Family Guide Name/Title of person completing application: Charity Doyl Phone: 509-928-9664 E-mail: Charitydoyl©yahoo.com Mailing Address: 10922 E. 47th Ave city: Spokane Valley State: WA zip: 99206 For -profit *Non-profit X `Public/Municipal Agency *Must be a non-profit 501(c) (3) or 501(c) (6) or a public agency to be considered for funding for operations of a tourism -related facility. Must be a public agency to be considered for funding for capital costs of a tourism -related facility. Primary Program Contact (if different than above): Phone: E-mail: Mailing Address: City: State: Zip: Is this person authorized to sign contracts? Yes X No - If No, please give the name of who is the authorized signatory for contracts. Amount requested: $ 16,000 Applicant's match: $ 16,000 Total activity/program budget: $32,000 Is this a new or continuing activity/program? Continuing Will there be an admission charge for this activity? Yes No If so, how much? NO City of Spokane Valley Request for 2023 Grant Page 4 of 8 fl. HAPPY Lit � t 2023 Spokane United We Stand www.SpokaneUnitedWeStand.org HISTORY Briefly describe your organization/business. What is its primary function and mission statement? Spokane United We Stand under the banner of The Family Guide, is a community -based organization comprised of volunteers from the descendants of Chinese & Japanese families who arrived in Spokane starting the 1850's, along with Spokane's Asian, Native Hawaiian, Pacific Islanders residents, COFA, immigrants & refugees. Representing: China, Japan, Vietnam, Hmong, Laos, Malaysia, Indonesia, Thailand, Philippines, Korea, Taiwan, India, Pakistan, Micronesia, Guam, Marshallese, Palau, Tonga, Hawaii, and more. Our mission is to use the arts to share about our history, traditions, culture, and our experience in America. Unfortunately, it took the Anti -Asian Hate Crimes during the pandemic to wake up Spokane's Asian Native Hawaiian Pacific Islander (ANHPI) communities to stand united and work together. Spokane's United We Stand (SUWS) was founded in March 2020. Since we formed 2 years ago, we have created awareness about the historical contributions of the ANHPI residents in Spokane, Spokane Valley and Spokane County. We host 3 events: Spokane's Lunar New Year & ANHPI Business Expo (15,000 attendees), the Asian Native Hawaiian Pacific Islander Heritage Day (25,000 attendees) and the Diwali & Vegetarian Food Festival (10,000 attendees). Our goal is to showcase the diverse 50 plus cultures and holiday traditions of the ANHPI Community. During the Lunar New Year Event our goal is to create awareness about the Lunar New Year customs of China, South Korea, Taiwan, Vietnam, Singapore, Philippines, Thailand, Malaysia, Mongolia, and Indonesia using visual & performing arts to include food and the cultural tradition of handing out red envelopes, lion dancers and fireworks. During the Asian Native Hawaiian Pacific Islander Heritage Day, our goal is to showcase the arts and customs of Hawaii, Polynesia and the Pacific Islands which includes hosting a luau complete with roast pig, traditional foods, ukelele, hula & fire knife dancers. The event showcases Pacific islander/Polynesian tattoos - their symbols & meaning, cultural storytelling through chants, songs, and instruments, hula dancers portray an event that is important to the Polynesian culture. We would like to showcase the arts & culture of India, Pakistan, Nepal, Indonesia, Tibet, Afghanistan, and Sri -Lanka through the Diwali Festival of Lights which transcends cultures and religions. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. Diwali is one of the most popular festivals in Southeast India & Central Asian countries. It is also known as the Festival of Lights, and it symbolizes the victory of good over evil. The lamps are lit as a sign of hope and celebration. We would like to showcase the arts & culture of Southeast & Central Asian cultural groups -- India, Pakistan, Nepal, Indonesia, Tibet, Afghanistan, and Sri -Lanka through the Diwali Festival of Lights which transcends cultures and religions. Diwali follows the Hindu lunar calendar and its date changes annually — it's celebrated on a moonless night in October or November. Many Southeast & Central Asians are vegetarians, and the event will include a Vegetarian Food Festival which will attract individuals who follow this lifestyle or want to explore this opportunity for health - related, environmental, cultural, or other personal preferences. Fully describe the project. Celebrate the vibrant and iconic traditions of Diwali. Our goal is to provide educational awareness about the customs & traditions using the arts and to highlight the cultures of South & Central Asia. In addition, give a brief history of the event or organization. Since 2013, Diwali has been celebrated by the different Southeast Asian & Central Asian Community Groups in Spokane, Spokane Valley and Spokane County. Charity Bagatsing-Doyl the event organizer is a descendant of Punjabi, Sikh's from North India. She is a publisher, and event organizer with over 20 years' experience of hosting successful events in Spokane, Spokane Valley, and N. Idaho. As an artist, she specializes in the spoken word and the visual arts. We have key artists from the Southeast Indian & Central Asian Community such as Devika Gates from the Natanam Dance School who is a trained classical Indian dance instructor to lead and organize the performances to include theatre. Culture Keeper Sree Nandagopal with the South Asia Cultural Association is very active with the Spokane Folk Festival and is sought after speaker at local universities. She is a Rangoli /Mandala master artist and is considered an expert on the traditional musical arts of Southeast India. Himani Agrawal is the executive director of the Vedic Cultural Center and Spokane's Hindhu Temple. She is a visual artist focusing on the traditional arts such as Mendhi & Rangoli and a traditional Southeast Indian dancer who performs with Devika Gates. Spokane Cana community are a group of musicians who can play traditional Southeast Indian and Central Asian instruments. They mostly perform at the local Sikh Temple, Islamic Temple and Hindu Temple. If we combine our collective experience & talents together -- there is over 100 years of wisdom, professional artists, and expertise on this proposed work. Expand on your Project Summary to address such issues as: What it is you wish to do? In September & October 2022, these are Diwali events celebrated throughout Spokane and N. Idaho. The events will provide arts service, crafts, dance, music, performances, storytelling, theatre, visual arts and culinary arts to promote Diwali Festival of Lights throughout the month of October 2022. We want to create a bigger event in November 2023. 1) The Natanam Dance School & Vedic Cultural Center are hosting a Navrati & Garba event on September 30th at the Martin Luther King Community Center. 2) Spokane United We Stand & Vedic Cultural Center are hosting a Rangoli Art Workshop at the Central Spokane Library on October 2nd. The artist — Himani Agrawal, with the Vedic Cultural Center will explain the various Rangoli designs and teach you easy, freehand Rangoli making techniques. We are providing a white board and markers for FREE to the first 100 attendees in addition to providing Chai Tea, and Kheer (Punjabi Rice Pudding). Through a city-wide Rangoli contest, we plan to celebrate the vibrant and iconic traditions of Diwali. We are offering cash prizes totaling $2000. 3) The Vedic Cultural Center is hosting a Diwali event at the Spokane Hindu Temple on October 23rd. 4) Spokane India Community is hosting a Diwali Gala on October 15th at Q'emlin Park in Postfalls, Idaho featuring an authentic Diwali Feast with all the decorations, lights and performing arts. 5) South Asia Cultural Association is hosting a traditional Indian concert SHANTI RAGAS featuring world class musicians on October 15th at the Unity Spritial Center. In addition to hosting music & art workshops at Mead Highschool and Highland Middle School. 6) Spokane United We Stand, The Natanam Dance School, Vedic Cultural Center, Spokane India Community, South Asia Cultural Association, Indian Youth Club of Spokane, Spokane CANA Community (musicians who play traditional instruments), along with families from the Nepali, Tibetan, Sri Lankan, Punjabi Sikh's, Pakistani Muslim and Afghani's, have organized a UNIFIED event on October 22nd at Riverpark Square & Wall Street. Our goal in applying for this grant is to combine all of these 5 events into one unified giant event in November 2023 in the City of Spokane Valley. How and why the community will benefit? The City of Spokane Valley has two Southeast Indian Sikh Temples: • 1420 N Barker Rd, Spokane Valley, WA 99016 • 12122 E Cataldo Ave, Spokane, WA 99206 This shows that Spokane Valley has residents who are Southeast Indian & Central Asian. Our target audience is everyone who wants to learn about the Diwali Festival. We want to remove the financial barrier so that everyone can participate. The arts & cultures of India, Pakistan, Nepal, Indonesia, Tibet, Afghanistan, Mongolia, Cambodia, Thailand, and Sri -Lanka have never been featured in mainstream Spokane, Spokane Valley, and Spokane County. The visual & performing arts of these cultures have stayed within the confines of the Islamic Temple, Hindu Temple, Sikh Temple, Buddhist Temple, and events such as weddings, and special holidays. These communities have never been given a platform to showcase their beautiful dances, music, poetry, stories, theatre and arts outside the temples or their own community groups. Hosting cultural events such as Diwali teaches the next generation that their heritage as a group of people is unique, beautiful, and irreplaceable. The intangible elements like folklore, language, knowledge, traditions, beliefs are passed down by the elders/culture keepers to the new generation and the coming generations through events that celebrate the preservation of this knowledge. We will be partnering with members from these communities to be included in the event. Spokane welcomed Afghani refugees in our city in 2021, and it is our hope that through this event, there will be a cross-cultural exchange as we learn about our new neighbors to foster friendships and a unified community. We want the Afghan refugees and other immigrants who just relocated here to know that this community welcomes and embraces them, and this is their new home. The public benefit creates better tolerance, enhanced health and learning, and opportunities to unite with each other, art and culture improve the quality of life and boost well-being for communities and individuals alike. What is the beginning and ending dates of your project? Diwali follows the Hindu lunar calendar and its date changes annually — it's celebrated on a moonless night in October or November. We are planning to host the event between Friday November 3rd, Saturday November 4th and Sunday November 5th 2023. Is it a seasonal activity appropriate to its location? The event is indoors. Due to the wintery weather conditions of the event taking place in November, this grant will allow us to rent an indoor facility such Centerplace or Mirabeau Park Hotel which is accessible by public transportation, offers free parking and ADA compliant. What measures will you apply to evaluate its success? Attendance and community support will be the measure used to evaluate its success. The groups and families/individuals below are working together starting in October 2022 to celebrate the vibrant and iconic traditions of Diwali. There are 6 different events going on and our goal for 2023 is to host one big giant unified event for the community, in addition to continue to make smaller presentations & workshops at the Public Libraries, Public Schools, and Community Centers. All these events are FREE & Open to the General Public. South Asian Cultural Association Natanam Dance School Vedic Cultural Center & Spokane Hindhu Temple Spokane India Cimmunity Indian Youth Club Spokane Spokane CANA Group Spokane's Indonesian Community Spokane's Punjabi/Sikh Community Spokane's Nepali Community Spokane's Afghani Community Spokane's Tibetan Community Spokane's Pakistani Community Spokane's Sri-Lankan Community II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. IV. SCOPE OF WORK Fully describe the project. In addition, give a brief history of the event or organization. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather -related constraints? f. What measures will you apply to evaluate its success? If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. IMPACT ON TOURISM Information requested in this section is required to be included at the time the application is submitted per RCW 67.28, as amended by Engrossed Substitute House Bill 1253 in 2013. If estimates are not given for a1f items listed in this section, then the application will be considered incomplete and will not be advanced to the Lodging Tax Advisory Committee for funding consideration. "Tourism," as defined in RCW 67.28,080(5), means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs. A practical measure of tourism is the number of visitors that are attracted to the area. Provide an estimated or "projected" number of visitors who are expected to be attracted by the proposal in the following categories: Projected (expected to participate, Total Overall Attendance 10,000 Attendees who traveled 50 miles or more to attend Total Of total, attendees who traveled from another state or country 2.000 500 Attendees who stayed overnight Paid Accommodations Unpaid Accommodations 500 1000 Paid Lodging Nights* *one lodging night = one or more persons occupying one room for one night 20 City of Spokane Valley Request for 2023 Grant Page 5 of 8 VII. PROJECT BUDGET Please detail the budget for your project. In addition to completing the chart below, you must also submit your general operating budget, or fund -level budget for public agencies. PROJECT BUDGET SHEET CATEGORY GRANT AMOUNT REQUESTED MATCH* TOTAL To be filled out by Public/Municipal Agencies: 1. Municipality tourism marketing $ $ $ 2. Municipality event and festivals $ $ $ 3. Municipality facilities (operations and capital) $ $ $ To be filled out by For -Profit and Non -Profit Agencies: 1. Non -municipal entities promoting and advertising tourism $ $ $ 2. Non -municipal entities for marketing and operating events and festivals $ 16,000 $ 16000 , $ 32,000 3. Non -municipal entities for operations of tourism -related facilities owned by non-profit organizations $ $ $ TOTALS $ $ $ *While matching funds are not required, the amount of additional funds an organization brings to an event is a good measure of that organization's commitment to success and the broad -base support for the project. City of Spokane Valley Request for 2023 Grant Page 7 of 8 VIII. ATTACHMENTS Please provide the following information as attachments. 1. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. 2. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 3. List of members of the organization's board of directors and principal staff. 4. List co-sponsors, if any, by title and type. 5. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status, if non-profit status is applicable to project proposal. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) C'f ` 7J (print or type name) Charity Doyl Title: Executive Director Date: 9/30/2022 City of Spokane Valley Request for 2023 Grant Page 8 of 8 INTERNAL REVENUE SERVICE P. Q. 3OX 2500 CINCINNATI, OH 45201 r to_ JUL 10 2014 THE FAMILY GUIDE 10922 P. 4 7TV AVE SPOKANE, WA 99206 DEPARTMENT OP THE TREASURY tificati0n Number: is is act Person: cUSTOMkR SERVICE contact Telephone Number: (877) 029-5500 Accounoing Period Unding: December 31 Public Charity Statue: 509 (,a1 (2) Form. 990 Required: Yes Effective Data of Exemption: November 15, 2012 Contribution Deductibility: Yea Addendum Appliees No TD$ IOW WINS Dear Applicant: We are pleased, to inform you that upon review of your application for tax exempt ecntus we have determined Ghat you are exempt from rederal income talc under acction 5011c)(3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Coda. You are alas qualified to receive tax deductible bequests, deviaen. trannfete or giftP under section 2055, 2106 or 2522 of the Code. Because thin letter could help resolve any questions regarding your exempt ntatuu, you should keep it in your permanent records. ©organizations exempt under auction .501(c) (3) of the Code aro further alaoaified an either public charities or private foundations. We determined that you are a public charity under the Coda section(s) li©ted in the heading of thin letter. For important intorm,ation about your responsibilities 40 n tax-©Xempt organization, go to www.iz .gov/charities. Bnter '42Z1-PC" in the•neArch bar to view Publication 4221-PC, Compliance Guide for 501(c)(3) P blic charities, which describes your recordke eping, reporting, and disclosure requirements. Sincerely, 70:1-1.9tAsie& Director. Exempt organizations Letter 917 November 2023 Diwali & Vegetarian Festival Sponsors: • Pending: Washington Department of Commerce • Pending: Spokane Arts • Pending: Commission on Asian Pacific Affairs Washington State • Spokane India Community Business Owners & Individuals 2023 Diwali & Vegetarian participating organizations and community groups to provide in -kind volunteer work, performances, cultural demonstrations and promote the event. South Asian Cultural Association Natanam Dance School Vedic Cultural Center & Spokane I-lindhu Temple Spokane India Community Indian Youth Club Spokane Spokane CANA Group Spokane's Indonesian Community Spokane's Punjabi/Sikh Community Spokane's Nepali Community Spokane's Afghani Community Spokane's Tibetan Community Spokane's Pakistani Community Spokane's Sri-Lankan Community The Family Guide Executive Director: Accountant: Charity Bagatsing-Doyl Donna Enburg CPA Board of Directors: Kim Brown Dean Cameron Event Assistant: Daniel Flowerdew Vina Cathcart Dennis Mitchell Advisory Committees: Spokane United We Stand — Diwali & Vegetarian Festival, Lunar New Year and ANHP! Business Expo & Asian Native Hawaiian Pacific !slander Heritage Day, Himani Agrawal —Southeast India Cisco Aguon — Micronesia & LGBTQ Lanny Anderson — Indonesia Melody Chang - Taiwanese Lynn Ewers - Malaysian Vina Tran Cathcart - Vietnam Remelisa Cullitan — Philippines & LGBTQ Nicholas DeCaro - Guam Joanne Ferris —Japanese Devika Gates- Southeast India Karen Munawar — Muslim & Pakistan Nathan O'Neill — Native Hawaiian Pam Praeger - Japanese Vang Xiang - Hmong Ping Ping Zhou - China Diwali 2023 Budget Venue Centerplace or Mirabeau Park Hotel $10,000 Entertainers Performers, Demos & Culture Keepers $5,000 Demos, Arts&Craft Stations Supplies 2,000 Decorations & Prize Giveaways 2,000 Technology Expenses $800 DJ/Soundrnan $1,200 Marketing/Promotional Expenses Print Ads $3,000 Radio $500 Social Media $500 Direct Mail $300 Print fliers $1,000 E-newsletter Mailchimp $250 Display booth at Community Events $450 Graphic Design & Artist Fee $1,000 Other Expenses Special event Permit & Licensing $40 Volunteers Meals & Snacks $500 Event Insurance $200 Parking Validations $700 Uhaul-Truck $250 Storage Unit to store displays & decorations. $1,500 2 Paid Event Staff $500 Office Supplies and Miscellaneous Expenses $500 TOTAL: 32,190 The 2023 Diwali & Vegetarian Festival budget was approved by the Family Guide Board of Directors and Planning Committee on 9/11/2022 during the Planning Meeting held at the Spokane Vedic Cultural Center located on 1337 S Grand Blvd, Spokane, WA 99202. May Maa Durga bless you with strength, wisdom and courage to overcome all obstacles in We. Have an auspicious Navratri. 6:00 pm-9:00 pm MU< Jr, Community Center 500 S Stone St Spokane, WA 99202 Tickets: $5 for (10 and younger free) Must be purchased prior to September 23 using Veneto @SHTCC-Spokane or PayPal Pnatanamschool. Add Navratri, names of attendees and ages of children when paying Food available for purchase ..440 .ISIZiritiliii0.021Voir417.11MahVin'g•K • • .„tj 4rookan4 tifirnizt tamtir rattan renting Saturday October 22, 2022 Riuer Park Square 1 pm -5 pm Walt St. 11 am to 2 pm RIVER PARK SQUARE f MP ALI OF LIGHTS 412104, SPOKANE PUBLIC LIBRARY *' `'C 9 O CAPAA Vegetarian Food Festival Rangoli Art Contest Cultural Demos Live Performances Arts & Crafts $* 4�= for more information ,Charitycioyl@yahoo.com 509.928.966.4 facebook: SpokancUnitedWeStand www, Spokane Un ited WeStan d. org Farnitjl►GuJ;e� o.. — - Aenter. taw... FREE RANGOLI ART WORKSHOP at Downtown Central Library: 906 W. Main St. Spokane. Sunday October 2nd from 1 pm to 4 pm Let good luck, peace, prosperity, and happiness shower on your family and friends with our Rangoli making workshop. This Diwali, you have the chance to learn an ancient art in which intricate designs are created on the floors and entryways of houses and temples. No previous experience needed to attend. Vedic Cultural Center artist, Himani Agrawal will explain the various Rangoli designs and teach you easy, freehand Rangoli making techniques. • For families with children aged 6+ • Parents/guardians must take part in the workshops with their children • Limited to the first 100 attendees • Materials provided: white poster board 22x28 and markers • Attendees are welcome to bring their own art supplies to decorate your Rangoli • Your Rangoli can be entered in a contest to win cash prizes and displayed at River Park Square Rangoli Art Contest: Through a city-wide Rangoli contest, we plan to celebrate the vibrant and iconic traditions of Diwali. Spokane United We Stand & The Vedic Cultural Center are offering cash prizes totaling $2000. Judging and awards ceremony will be held on October 22, 2022 at 4pm on the 2nd level of River Park Square: 808 W Main Ave, Spokane, WA 99201. The contest is open to any interested person of all ages. Entries will be judged based on originality, creativity, and must be a resident within a 50-mile radius of Spokane. SpokaneUnitedWeStand.org I Charitydoyl@yahoo.com j 509.928.9664 ii7N 90 INNOVIA tAsr4To ratio 4 SOUTH AS1A CULTURAL ASSOCIATION OF SPOKANE 4 4J7 to association mat JR CITY OF SPOKANE & INNOVIA FOUNDATION 17 Apr,* Presents J2 4 SHANTU RAGAS (Peaceful Melodies) 17 J7 17 Imply pneeuan�re ragas. The artists will conduct THREE Jr 'Wailfully Intricate rhythms,, Oaring Pllghls of ',Wane snp4arallon. ,* r workshops on OCT 14, 2022 — two in tnlalftrs Improsdatlaewl IntaPlay' MEAD HIGH SCHOOL — at 8:00 4 J7 ' t am and 9:00 am J7 e w >f R °. & one in HIGHLAND MIDDLE 4 �� `S#w`� A , SCHOOL — at 1:30 pin. J7 anfan saha T11e workshops will be about 4 phil5carff altar naxaphoxa explanation of Indian music and the J4 instruments. 4 -Ch t o dhy J 17 Arup Chatropadhyay - tables J7 4 J7 4 J7 CONCERT: SATURDAY, OCTOBER 15, 2022 6:30 p.m. - 9:00 p.m. fre (Indian Vegetation Dinner (available for purchase) starting at 5:15 pm) 4 4 Unity Spiritual Center j 2900 S. Bernard Street j Spokane, WA99203 J7 4 Shanti Ragas is made possible by grants from the City of Spokane, J7 Innovia Foundation and donations from individual donors. J7 4 Concert Admission: FREE J7 12 (Donations to help bring more such programs will be greatly appreciated) 4 4 REGISTRATION REQUESTED DUE TO LIMITED SEATING : 17 For more information and to reserve seats: J7 :7 Email at sacaspokane(gmail.com or call (509) 467-5558 4 4 J J7 SACA is 501 (c) (3) non-profit organization J74 4 4 J7444444417444444444J741744 4J74174 SPOKANE VIVQ19191 TYCIN- Ce GfiLeri 2022 Oel. Oth().)nicirduci) 6:30pm eame Ealeiet a 76tst eergeN1.49 f4iNft ilseedvd4 awl 0044, Tr6ilhind Q'orilli» Park) 12201 W Porkwog Dr. Pont fal16, 10 83854 *6:30pm — flpm *9inur 84. ri-9nneg with DJ TickOs bgforg 001.10th eft"); Youth (5-14gr3) c$20; PAL- ,Inkr 5 ary f Tiekftls TiNr Oct.10th (duyouth(!5-14v6) $2,5 *ChildenN not Included in ilekizt cost Dance(DanceiDance Local DJ with Bollsrwood Beats Kids Menu: Pim & Ice cream PayPal ID: @5IC2 or Spot.:d neind i a co in (nu niyf)gn I. 0 m Limited capacity due to COVID; SIC has sold out every year. Please make your reservations as soon as possible -ram wsr t 5 tct -qp i�srrr Sliarhig Indian culture, art ti dance at school° a connnuntty events To schedule a free cultural demo or 13oilywaod dance session Indianyouncelub tidokanc(4grnall.cam www,tndi any outhcltttiofSpokang,org www,taeehook,cam/ Indlanyouthclubatspokanc Saturday October 22, 2022 River Park Square: 1 poi -5 pm A Wall Street: 11 am to 2 pm • OIL `11t;hiI. 0 MOM AMR PM SQUARE Vegetarian Food Festival Rangoli Art Contest Cultural Demos Performances Arts & Crafts RANGOLI ART CONTEST Through a city-wide Rangoli contest, we are celebrating the vibrant and iconic traditions of Diwali. We are offering cash prizes totaling $2000 Chiklren: 11 years and tinder 1st Place $200 Cash Pnze 2nd Place $150 Cash prize 3rd Place $100 Cash Prize Yount: 12 to 18 years lst Place $300 Cash Prize 2nd Place $200 Cash prize 3rd Place $100 Cash Pnze Adults: 1st Place $500 Cash Prize 2nd Place $300 Cash prize 3rd Place $150 Cash Prize For Contest Rules: www.SpokaneUnitedWeStand.arg Charitydoyl@yahoo.com 1 facehook: SpakaneLlnitedWeStand LIE1 CAPAA CITY OF SPOKANE VALLEY APPLICATION FOR 2023 LODGING TAX FUND MONIES INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: September 30, 2022 before 4:00 p.m. Philippine Embassy Consulate San Francisco Outreach to Spokane Washington Project Title: Type of Project: 5 day Event Outreach Agency/Organization: Legal Entity Name (as registered with the IRS): Filipino -American Northwest Association Name/Title of person completing application: Jacqueline M. Babol Phone: 509-590-6613 E-mail: filamnw©gmail.com Mailing Address: 205 N University Ave Suite 1 City: Spokane Valley State: WA zip: 99206 Filipino American Northwest Association Non Profit For -profit *Non-profit X *Public/Municipal Agency Spokane Valley *Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding for operations of a tourism -related facility. Must be a public agency to be considered for funding for capital costs of a tourism -related facility. Primary Program Contact (if different than above): Same as above Phone: E-mail: Mailing Address: City: Stater Zip: Is this person authorized to sign contracts? Yes X No If No, please give the name of who is the authorized signatory for contracts. Amount requested: $ 26' 140.00 Applicant's match: $ $3,000 $29 Total activity/program budget: 140.00 Is this a new or continuing activity/program? NEW Will there be an admission charge for this activity? Yes No If so, how much? NO City of Spokane Valley Request for 2023 Grant Page 4 of 8 It. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. rl� , - '.,i i 1 IV. SCORE OF WORK Fully describe the project. In addition, give a brief history of the event or organization. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? Type text here d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather -related constraints? f. What measures will you apply to evaluate its success? if you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. IMPACT ON TOURISM information requested in this section is required to be included at the time the application is submitted per RCW 67.28, as amended by Engrossed Substitute House Bill 1253 in 2013. If estimates are not given for all items listed in this section, then the application will be considered incomplete and will not be advanced to the Lodging Tax Advisory Committee for funding consideration. "Tourism," as defined in RCW 67.28.080(5), means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs. A practical measure of tourism is the number of visitors that are attracted to the area. Provide an estimated or "projected" number of visitors who are expected to be attracted by the proposal in the following categories: Protected (expected-itopartl Total Overall Attendance 4200 Total Of total, attendees who traveled from another state or country 2800 120 Aittehdees who stayed overnight Paid Accommodations Unpaid Accommodations 2800 350 Paid Lodging Nights* 'one lodging night = one or more persons occupying one room for one night 4200 City of Spokane Valley Request for 2023 Grant Page 5 of 8 Provide a description of the methods used in making the above estimations as well as a description of the methods that will be used to determine actual attendance and distinguish among the visitor categories (methods include a head count, car count, survey, or other with explanation). Attachments to this section should be labeled "V. Impact on Tourism." Applicants may find more information on the Joint Legislative Audit and Review Committee's guidelines under "Data Collection- How to report lodging tax expenditures" at http://leg.wa.gov/jlarc/Pages/defaulLaspx . VI. SPOKANE VALLEY CITY COUNCIL GOALS AND PRIORITIES THAT SHOULD BE ADDRESSED IN YOUR APPLICATION The Spokane Valley City Council will make the final award of lodging tax revenues to candidates based upon the recommendations of the LTAC. The City Council has established goals and priorities for using lodging tax revenues to benefit tourism within Spokane Valley. In addition to the evaluation criteria outlined in the other sections of this application, the LTAC desires to understand how the applicant's proposal and project would meet the City Council goals and priorities. Please explain how the proposal meets City Council goals and priorities, listed below. Attachments to this section should be labeled "VII. Consideration of City Council Goals and Priorities" Council Goals and Priorities for Use of the Initial 2% Lodginq Tax In August 2013 Council for the first time adopted goals and priorities that it encouraged the LTAC to consider when making award recommendations. Based upon subsequent discussions between Council and Staff in the years of 2014 through 2022, these have evolved as follows: 1. Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism. As part of this goal, Council will use lodging taxes for the purposes allowed in State law, which include: a. Tourism marketing b. The marketing and operations of special events and festivals c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non-profit organizations. 2. Council will prioritize funding for destination marketing projects that promote the City as a tourist destination and for capital expenditures to develop tourism destination facilities or venues within Spokane Valley as a means of drawing additional visitors to the City (recognizing that this option is limited to facilities owned by a municipality or public facility district). 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration on events or programs with a demonstrable history of increasing overnight stays. Council may also take into consideration to a lesser degree the economic impact of all major components of our tourism -based economy including shopping, dining and overnight visits. 4. Council will take into consideration revenues received by applicants that were derived from other sources within Spokane Valley and other municipal entities and agencies such as any standing Tourism Promotion Authority and the Spokane Public Facilities District. 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's application. City of Spokane Valley Request for 2023 Grant Page 6 of 8 VII. PROJECT BUDGET Please detail the budget for your project. In addition to completing the chart below, you must also submit your general operating budget, or fund -level budget for public agencies. PROJECT BUDGET SHEET CATEGORY GRANT AMOUNT REQUESTED MATCH* TOTAL To be filled out by Public/Municipal Agencies: 1. Municipality tourism marketing $ $ $ 2. Municipality event and festivals $ $ $ 3. Municipality facilities (operations and capital) $ $ $ To be filled out by For -Profit and Non -Profit Agencies: 1. Non -municipal entities promoting and advertising tourism 5240 $ 0 $ 5240 $ 2. Non -municipal entities for marketing and operating events and festivals 6400 $ 1,000 $ $ 7400 3. Non -municipal entities for operations of tourism -related facilities owned by non-profit organizations 14500 $ 2,000 $ 16500 $ TOTALS $ 26140 $ 3,000 $29140 *While matching funds are not required, the amount of additional funds an organization brings to an event is a good measure of that organization's commitment to success and the broad -base support for the project. City of Spokane Valley Request for 2023 Grant Page 7 of 8 VIII, ATTACHMENTS Please provide the following information as attachments. 1. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. 2. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 3. List of members of the organization's board of directors and principal staff. 4. List co-sponsors, if any, by title and type. 5. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status, if non-profit status is applicable to project proposal. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) Jacqueline M. Babol Title: President Founder Date: 9.29.2022 City of Spokane Valley Request for 2023 Grant Page 8 of 8 FILIPINO AMERICAN NORTHWEST ASSOCIATION PROPOSAL Philippine Embassy Consulate of San Francisco Outreach to Spokane II. History / Mission Statistics Filipino Americans represent the 2nd largest asian american group in America (next to the Chinese) source Wikipedia Washington State is the 4th State wherein most filipino americans live (California, Hawaii,Texas are the top 3) 48% of Filipinas marry Americans. A lot of Filipinos work in the service industry, caregivers, health, nurses, doctors, hotels, restaurants, retail. Filipino American Northwest Association MISSION STATEMENT Our Mission Statement is to Promote our Culture, Community Service, Promote the Arts and History and to Provide Education and gather our Asian Community. III. PROJECT SUMMARY The Philippine Consulate of San Francisco goes to different regions as an outreach service to provide immigration services to Filipinos. The only consulate office on the west coast is San Francisco. We would like to ask the city of Spokane Valley to sponsor us by approving our grant proposal to host the 5 day event for the Philippine Embassy consul team to come to Spokane to serve the immigration needs of Filipinos that live in Spokane, Yakima Tricities, Idaho, Utah, Montana, and Oregon as well as British Columbia. Filipinos have immigration needs for a variety of reasons, passport renewal, visa renewal or applications, Dual citizenship etc that usually entail a personal visit to the consular office. IV. SCOPE OF WORK Washington State ranks as #4 state with most Filipinos residing in the United States, it is therefore not surprising that the Philippine Consulate is looking for a host to have them come to Spokane due to numerous requests from our constituents here in Spokane and from Utah, Montana, Idaho and Nearby British Columbia. This great opportunity enables our organization to not only meet the needs and serve our Filipino community, but more importantly, promote our Spokane tourism, stimulate the Spokane Valley economy, and promote Spokane Valley as a destination to our fellow Filipinos and their families. The Philippine consular team plans to accept appointments and walk in for 5 days from Saturday until Wednesday on April 15-19,2023 at Mirabeau Park Hotel and Convention Center in Spokane Valley. Our organization will promote and market and invite other Filipino Organizations in the Tri Cities to come and help and volunteer in the event. Our marketing strategy to promote the event and Spokane tourism is to start promoting and advertising by the end of December 2022. Our target outreach states include the neighboring states of Utah, Montana, Idaho, British Columbia, Oregon and Western and Central Washington. We would include a listing of Spokane Valley Hotels and motels to include My Place, Oxford Suites, Holiday Inn Express, Ramada, Marriott, Super 8 and other hotels and motels in Spokane Valley in this advertisement. Measurement of success would include headcount, sign in sheets and a survey of how many people in their group that traveled or came to Spokane and how many nights they are staying. V. IMPACT ON TOURISM Description of Methods used to fill out the form for estimates. The numbers used on the form for projections and estimates were derived from Philippine Consular average estimates based on previous attendance from Oregon and Washington states. More than sixty percent of attendees are estimated to be from out of town. Estimated half of the 60% will stay two nights while the rest would stay overnight. Description of Methods to be used to determine actual attendance would be A sign in and registration form as well as a head count to determine future projections and determine successful marketing of the event. Section VW Follows 1. Budget 2023 2. Recent Meeting Minutes 3. Organization Board Members 4. Copy of Non Profit Status IEudqi 2023 ANNUAL MA CO M E CO Fin ; I' p 0 ra te 'f:3jOrt sorship $S,000 lndiviclual Donations $500M0 P4)nding lncome DOWirAolni S 4:7) Spokane A 41:S Fa lilt 0 Fundraiser ANl-IPl Sale $400 Gala $12Cin U al EX p0 6r6S17.5eS St200 Lkthity lnsurance Pori:ol-Tiners Fees: $ OO IA -a supplies 20:--n A.N H til Al . i3 14 J1136 E il 11 ncome 00 0 EXI,M1F6C.,2 8,0 0C% 0 0 D i fifE relic e 8,600.00 FANA MEETING MINUTES September 22,2022 Meeting via teleconferencing With Jackie Babol - PRES Loida Meyersberg - VP Gay Stuhlmiller - Sec/Tress Vangie Hieronymus - Board Member Charity Bagatsing Doyl - Board Member Approval of previous minutes - all approved October 8 event Set up planned for Oct 7 Gonzaga Students will help set up, emcee, Break down We need a bigger venue next year Advised everyone to stop promoting the event Advised to arrive at 3 on October 8 Welcoming committee Gay and Vangie JAckie will make two baskets for raffle Recommended to ask for donations at the entrance And email for future events Games for kids prizes would be mystery bag Games for adults would be Philippine souvernir Need an artifact table ? who would man it ? Board discussion on Hosting a Philippine Consulate Outreach in April All officers and board members unanimously approve this decision Next year October discussion on where to hold the event for History month Spokane Valley Centerplace, Davenport Hotel or South Hill Community Center CHarity Recommended Scc Lair Jackie said its theater style seating only Jackie reports Centerplace would charge $500 even if its potluck on a sunday South Hill would have a kitchen Vangie voted go with the one with the kitchen Grant proposal deadline October 1 Meeting set for 2nd week fo October ABOUT US : FILIPINO-AMERICAN NORTHWEST ASSOCIATION Jacqueline M. Babol - President She has been a successful Podiatrist for 31 years. She discovered her passion for community service from her church parish having served as Art Director for 10 years. There she was able to use her non professional skills as an advanced seamstress from the Philippines as well as honed her skill as a community organizer for artfully decorating the space, making church banners, as well as cooking for big crowds. She graduated with a Bachelor's degree in Medical Technology with a minor in Fashion Design and got her Medical Education in Chicago where she volunteered as a student podiatrist for Barishnikov's Ballet Studio.Her time served here with free tickets to the shows gained her passion for beautiful artistry and how true art should touch one's spirit. She and her husband raised one son and was devoted to his activities until he started driving. After her stint as a foster mom and her church ministry, she was fortunate to be given the opportunity to experience a very brief stint serving in the other Filipino board in Spokane and decided to pursue this route during the pandemic. She has been a licensed Zumba Instructor since 2013, an American Red Cross Instructor for CPR, First Aid since 2010 . She began her interest in Philippine Folk Dancing since High School in the Philippines where she was offered to participate in the Junior Bayanihan Folk Dancing Troupe but was stalled as her family did not have enough money to send her to travel with the dance troupe.She went to the Philippine Women's University for her High School and College Education, home to the Bayanihan Folk Dancers representing the Philippines abroad. Her goal in starting this non profit is to fulfill her passion for community service with a great interest in the arts. Loida Meyersberg - Vice President She and her husband David have been a staunch and active supporter of the filipino community since they moved to Spokane in 1998.Her entrepreneurial skill set and strong desire to help others made her offer her services to the elderly as a personal assistant to help them with maintaining their homes and being a friend to those in need of her services since 2006. She has actively participated in Ferris' High School Ham on Regal (community stage variety shows) for 9 years where she dances, acts on plays and participates in community events, They have 3 kids together and she had encouraged them with their passion in arts and music. Her passion in the arts include crafts, costume design , sewing, entertaining and of course cooking. Her genuinely warm and contagiously friendly personality makes her a bright light that fills the room and is a true all around entertainer. She has been active in the Filipino community circle since her arrival in Spokane and consequently has a first hand knowledge on how things should be and more importantly, how things could be made better. Loida has been a friend to everyone that meets her with her warm and friendly personality with a good heart on touching people's lives to make it better. Loida also has her own non-profit Bigay Biyaya Foundation with the poor and needy people in her province in the Philippines as her beneficiary. Gay Stuhlmiller - Secretary / Treasurer Gay is a retired Registered Nurse and have lived in Hayden Idaho having moved from California. Her passion in community service led her to be an active volunteer in church, and 2 other organizations in Coeur d'alene Idaho. She also has been a member of the Blazen Divas dance group of Coeur D'alene IDaho and has traveled with them. Her great communication skills that show the epitome of Filipino hospitality remains to be an asset in this organization. Charity Bagatsing - Board Member Coming from a famous last name as community leaders and elected officials from the Philippines, she had diligently preserved and maintained not only her family's lineage but also the history of the Philippines. She is an artist, a writer, a historian, a great event organizer and an entrepreneur with a passion for strengthening the bonds that make a community. She thought she wanted to be a veterinarian and surprised her family when she became a magazine publisher (Northwest Woman) in 2005. She started her first non profit in 2007 (Family Guide Parenting). During the height of the Anti Asian Hate crimes she started Spokane United We Stand in 2020 to unite the Asian community. She has had a lot of successful events under her leadership having served as past President of the other Filipino Group in Spokane, Winterfest, Family Fun Guide fairs in Silver Lake, Northtown Malls, ANIHPI Heritage Day to name a few. She has been a staunch supporter in promoting the arts, culture , history and community , and for this we are grateful to have her on our board. Vangie Hieronymus - Board Member She moved from Chicago and is a busy multitasker in both helping her husband's business, as well as being the Event Organizer Committee Chair for the GOP. She has previous experience in Philippine Folk Dancing and would like to be involved in worthwhile events which is why we are grateful to have her on our board. Department of the Treasury Internal Revenue Service IRsTax Exempt and Government Entities P.O. I3ox 2508 Cincinnati, Olt 45201 FILIPINO-AMERICAN NORTHWEST ASSOCIATION INC C/O .TACQUEI,,INF SABOT, 9030 N IIESS ST STE 214 HAYDEN, ID 83835 Date: 04/15/2022 Em D number: Person to contact: Name: Mr, Mayom ID numbe Telephone:87 9-5500 Accounting period ending: December 31 Public charity status: 17O(b)(1)(A)(vi) Form 990 i 990-EZI 990-N required: Yes Effective date of exemption: February 8, 2022 Contribution deductibility: Yes Addendum applies: No DLN: Dear Applicant: We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section 501(c)(3). Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductible bequests, devises, transfers or gifts under Section 2055, 2106, or 2522. This letter could help resolve questions on your exempt status. Please keep it for your records. Organizations exempt under IRC Section 501(c)(3) are further classified as either public charities or private foundations. We determined you're a public charity under the IRC Section listed al the top of this letter. If we indicated at the top of this letter that you're required to file Form 990/990-EZ/990-N, our records show you're required to file an annual information return (Form 990 or Form 990-EZ) or electronic notice (Form 990-N, the e-Postcard). If you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked. If we indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral part of this letter. For important information about your responsibilities as a tax-exempt organization, go to www.irs.gov/charities. Enter "4221-PC" in the search bar to view Publication 4221-PC, Compliance Guide for S01(e)(3) Public Charities, which describes your rccordkceping, reporting, and disclosure requirements. Sincerely, Stephen A. Martin Director, Exempt Organizations Rulings and Agreements Letter 947 (Rev. 2-2020) Catalog Number 35152P CITY OF SPOKANE VALLEY APPLICATION FOR 2023 LODGING TAX FUND MONIES I. PROJECT APPLICATION DEADLINE: September 30, 2022, before 4:00 p.m. Project Title: SHOP.EAT.STAY. Type of Project: Shopping, dining, and overnight hotel stay package in Spokane Valley. Agency/Organization: Spokane Valley Mall, Hampton Inn & Suites by Hilton & Tru by Hilton Legal Entity Name (as registered with the IRS): Hatch Advertising Name/Title of person completing application: Chris Cody, Account Executive Phone: 509-226-0654 E-mail: chris(a7hatchadvertisinq.com Mailing Address: 15413 E Valleyway Ave. #205A City: Spokane Valley State: WA Zip: 99037 For -profit X *Non-profit Public/Municipal Agency *Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding for operations of a tourism -related facility. Must be a public agency to be considered for funding for capital costs of a tourism -related facility. Primary Program Contact (if different than above): Phone: E-mail: Mailing Address: City: State: Zip: Is this person authorized to sign contracts? Yes X No If No, please give the name of who is the authorized signatory for contracts. Amount Requested: $50,010 Applicant Match: Total activity/program budget: $50,010 Is this a new or continuing program: New Will there be an admission charge for this activity? Yes No X Is so, how much: II. HISTORY Founded in 1954, Hatch Advertising is a detail -driven advertising agency that strengthens the relationships between great companies and their customers. What makes Hatch successful is its personal approach to an advertising plan. Their clients include State Bank Northwest, Falco's, Spokane Indians Baseball, Spokane Chiefs Hockey, R'nR RV Center, Foothills Mazda, Spokane Motorcycle Show, Banner Furnace & Fuel, and many more. Opened in 1997, the Spokane Valley Mall is located in the heart of the City of Spokane Valley. The mall is nestled off Interstate 90 between Sullivan Rd. and Evergreen Rd. exits. Visitors will find the latest in apparel, sporting goods, and housewares in more than 100 specialty stores, including popular brands like Aeropostale, American Eagle, AT&T, Bath & Body Works, Buckle, Build -A -Bear Workshop, Dick's Sporting Goods, Foot Locker, Forever 21, H&M, Hollister, Macy's, Nordstrom Rack, Pacsun, Sephora, Victoria's Secret, Zales, and many more. Additionally, customers can fuel their shopping trip with a quick bite at favorites like Auntie Anne's, Pete Belle's, or Cinnabon. Or they can enjoy a full -service dining experience at the ten sit-down style popular restaurants, including Azteca, Boston's, Red Robin, Olive Garden, IHOP, Hops N Drops, and more! With tens of thousands of shoppers annually, the Spokane Valley Mall is the best of the area's regional shopping centers. As the No. 1 ranked lodging franchise for the last 13 years by Entrepreneur®, the Hampton Inn & Suites by Hilton is one of the leading hotels in Spokane Valley. Opened in 2010, the 106-room upper-midscale hotel serves quality -driven and value -conscious travelers to the area. Located just east of Sullivan Rd., the hotel is ideal for those visiting the area for a first-rate shopping experience at the Spokane Valley Mall, located less than a mile away. The hotel continues to lead its segment by providing guests with high -quality, thoughtfully designed accommodations and amenities, such as modern and spacious rooms, complimentary Wi-Fi, and a free hot breakfast. In addition, it is committed to delivering an exceptionally friendly and authentic service, all backed by the 100% Hampton Guarantee'. Spokane WV Hotel, LLC owns the hotel, and it is professionally managed by Capri Hospitality Management. Spokane Valley's newest hotel is the Tru by Hilton, located just west of Evergreen Rd. The 92- room hotel is locally owned by GL8 Hospitality, LLC and managed by The Hotel Group, an affiliate of Hotel Equities. This midscale hotel was the first of its brand to open in Washington state in late 2020. Tru by Hilton is spirited, simplified, grounded in value, and designed for cross -generational appeal. Efficiently designed modern guestrooms feature rolling desks, oversized windows for natural light, and bright, spacious bathrooms. Guests enjoy a complimentary hot breakfast and free Wi-Fi. Premium snacks, light meal options, and single -serve wine and beer are available at the 24/7 Eat. & Sip. market. Located less than 1 mile from the Spokane Valley Mall, its location is ideal for visitors in Spokane Valley looking for a premier shopping experience. In August 2022, the Spokane Valley Mall, Hampton Inn & Suites, and Tru by Hilton combined their knowledge to create a new shopping package experience to attract visitors to the area. Partnering with Spokane Valley -based Hatch Advertising, these premiere companies will work together using the Spokane Valley Mall's presence and Hilton's brand power to attract visitors to a Shop.Eat.Stay. experience, which will increase the city's retail, restaurant, and hotel revenue. III. PROJECT SUMMARY The Shop.Eat.Stay. package is designed to increase economic activity in the City of Spokane Valley during the 1st and 4th quarters of 2023 through activities such as overnight lodging of tourists, restaurant sales, and retail activity. The package will include an overnight stay at either the Hampton Inn & Suites by Hilton Spokane Valley or the Tru by Hilton and, an American Express gift card, and a discount shopping & dining booklet to stores and restaurants at the Spokane Valley Mall. IV. SCOPE OF WORK a. What it is you wish to do? The trio of premier Spokane Valley businesses, including the Spokane Valley Mall, the Tru by Hilton, and the Hampton Inn & Suites by Hilton, would like to promote a Shop.Eat.Stay. package to potential tourists in key feeder markets. Overview • Co -Op Partnership: Spokane Valley Mall + Hampton Inn & Suites + Tru by Hilton • Promotion: Shop.Eat.Stay. Package • Promotion detail: Package to stay at Hampton Inn & Suites by HiltonlTru by Hilton, shop/eat at the Spokane Valley Mall • Ad strategy: Digital • Geo-target: +Sandpoint +Missoula +Wenatchee +Moses Lake +Edmonton Marketing Strategy • Compete for new bookings by advertising online in key geos consistently during slower months • Evolve the creative design and messaging to match the current season and/or upcoming holidays • Spread awareness of the promotion by targeting ads to potential visitors to the Spokane Valley on social media, websites, and in search pages. • Drive bookings by retargeting people who engage with content and previous hotel guests living outside the greater Spokane area and by utilizing paid search ads (PPC) to capture guests looking for a hotel in the Spokane Valley • Drive the message home with customized website banners and landing page which match the advertising design and motivate buyers to book the package • Analyze and measure channel performance along the way to tweak the digital marketing mix toward maximum performance • Meet monthly to review campaign performance, maintain clear communication and preview upcoming promotional materials Channels • YouTube ads (skippable, non-skippable) • Paid Social (Facebook, Instagram) Goal: Awareness • Paid Search (Google) -- Goal: leads • Email Marketing (retarget previous customers) -- Goal: awareness/leads • Display (web banners on website and apps) -- Goai: Awareness C reative • 15-second video ad (YouTube) • 15-second video ad (paid social) ▪ Single image ad (paid social) • Video slideshow ad (paid social) • Animated image ad (paid social) • Story ads (paid social) • Responsive Text ad (paid search) • Designed flyer (email marketing) • Responsive Display ads (display) • Uploaded Image ads (display) • Website homepage hero image (website) • Website banner ads (website) • Landing page design (website) Monthly Projection • Advertising o Digital Advertising • YouTube ads • Facebook ads ■ Instagram ads • google search ads • display ads o Email Marketing • emails to customers • Art Production o Video production • YouTube ads (4 during campaign) • Facebook ads o Graphic design ■ YouTube cover photos • Facebook ads • Instagram ads • display ads • email marketing artwork ■ website artwork • Campaign Budget (including Agency fees) o Digital Advertising $38,490 • YouTube Ads $16,130 • Facebook & Insfagram Ads $12,000 ■ Google Search Ads $8,260 • Display Ads $2, 100 o Email Marketing $2,520 o Video Production $4,600 o Graphic Design $4,500 o Total $50,010 b. How and why the community will benefit? The community will benefit from increasing tourist dollars at area restaurants, retail stores, and lodging facilities. Creating and promoting a premier shopping experience in Spokane Valley will elevate the importance of the services available to tourists to our city, thus employing more individuals, increasing hotel occupancies, improving covers at restaurants, and headcount into area retail locations. c. What are the beginning and ending dates of your project? The Shop.Eat.Stay. the package will be promoted from January -March and October -December 2023. d. Is it a seasonal activity appropriate to its location? Yes, the months of January -March and October -December are key need periods for lodging, restaurant, and retail locations. e. If an outdoor activity, are there any weather -related constraints? N/A f. What measures will you apply to evaluate its success? All advertising will direct tourists to a central landing page which will provide information on the Spokane Valley Mall facilities and further link out to the Hampton Inn & Suites by Hilton and Tru by Hilton package landing pages. We will evaluate success through the number of lodging nights consumed and incremental tourists visiting the area's restaurants and retail establishments. V. IMPACT ON TOURISM Information requested in this section is required to be included at the time the application is submitted per RCW 67.28, as amended by Engrossed Substitute House Bill 1253 in 2013. If estimates are not given for all items listed in this section, then the application will be considered incomplete and will not be advanced to the Lodging Tax Advisory Committee for funding consideration. "Tourism," as defined in RCW 67.28.080(5), means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs. A practical measure of tourism is the number of visitors that are attracted to the area. Provide an estimated or "projected" number of visitors who are expected to be attracted by the proposal in the following categories: Projected (expected to participate) Total Overall Attendance 3,198 Attendees who traveled 50 miles or more to attend Total 3,198 Of total, attendees who traveled from another state or country 1,919 Attendees who stayed overnight Paid Accommodations 1,059 Unpaid Accommodations 0 Paid Lodging Nights* 1,059 *one lodging night = one or more persons occupying one room for one night Provide a description of the methods used in making the above estimations: ▪ Using occupancy data from Smith Travel Research (STR), a company that provides monthly reporting to the hotel industry, we calculated the average historical occupancy per month of hotels in Spokane Valley from October 2018 to March 2019. We then multiplied the average historical occupancy by the total number of rooms available for rent at the Hampton Inn & Suites by Hilton and the Tru by Hilton hotels for the same period to determine the hotels' historical average of occupied rooms. We then multiplied the hotels' historical average of occupied rooms by the industry standard ROI for a hotel advertising campaign resulting in our estimated increase in paid accommodations. We then multiplied the estimated increase in paid accommodations by the average party size traveling into Spokane County (as provided by the State of Washington's Tourism Economics County Data), resulting in an estimated overall attendance of individuals traveling to Spokane Valley due to our Shop.Eat.Stay package. Finally, we multiplied the estimated overall attendance by the percentage of our geo-target located out-of-state and out -of -country to determine our total number of attendees who traveled from another state or country. Provide a description of the methods that will be used to determine actual attendance: • A direct count of hotel packages sold will be used to determine actual attendance. Distinguish among the visitor categories (methods include a head count, car count, survey, or other with explanation): • A direct count of hotel packages sold will be used to determine actual attendance. VI. SPOKANE VALLEY CITY COUNCIL GOALS AND PRIORITIES THAT SHOULD BE ADDRESSED IN YOUR APPLICATION Council Goals and Priorities for Use of the Initial 2% Lodging Tax In August 2013 Council for the first time adopted goals and priorities that it encouraged the LTAC to consider when making award recommendations. Based upon subsequent discussions between Council and Staff in the years of 2014 through 2022, these have evolved as follows: 1. Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism. As part of this goal, Council will use lodging taxes for the purposes allowed in State law, which include: a. Tourism marketing b. The marketing and operations of special events and festivals c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non-profit organizations. 2. Council will prioritize funding for destination marketing projects that promote the City as a tourist destination and for capital expenditures to develop tourism destination facilities or venues within Spokane Valley as a means of drawing additional visitors to the City (recognizing that this option is limited to facilities owned by a municipality or public facility district). 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration on events or programs with a demonstrable history of increasing overnight stays. Council may also take into consideration to a lesser degree the economic impact of all major components of our tourism -based economy including shopping, dining and overnight visits. 4. Council will take into consideration revenues received by applicants that were derived from other sources within Spokane Valley and other municipal entities and agencies such as any standing Tourism Promotion Authority and the Spokane Public Facilities District. 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's application. VII. PROJECT BUDGET Please detail the budget for your project. In addition to completing the chart below, you must also submit your general operating budget, or fund -level budget for public agencies. CATEGORY GRANT AMOUNT MATCH* TOTAL REQUESTED To be filled out by Public/Municipal Agencies: 1. Municipality tourism $ marketing $ 2. Municipality event and festivals 3. Municipality facilities $ (operations and capital) To be filled out by For -Profit and Non -Profit Agencies: 50,010 1. Non -municipal $ 50,010 entities promoting and advertising tourism $ $ 2. Nan -municipal$ entities for marketing and operating events and festivals $ $ 3. Non -municipal $ entities for operations of tourism -related facilities owned by non-profit organizations $ 50,010 TOTALS $ 50,010 *While matching funds are not required, the amount of additional funds an organization brings to an event is a good measure of that organization's commitment to success and the broad -base support for the project. Vlll. ATTACHMENTS Please provide the following information as attachments. 1. Copies of most recent approved psha d be proposed fund{evelts of the overall NOT REQUIREDganizatinn. For public agencies, copies of budgets 2. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. SEE ATTACHED 3. List of members of the organization's board of directors and principal staff. SEE ATTACHED 4. List co-sponsors, if any, by title and type. NONE 5. Copy of state certificate oftatps fit incorporation an/or coy of it non-profit status ids applRcable to pro. lje t proposalnNOT of 501(c)(3) or 501(c)(6) exempt REQUIRED CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) etkia Cadiy. e-signed 9/29/22 (print or type name) Chris Cody Title: Account Executive Date: 09/29/2022 SHOP.EAT. STAY. PACKAGE MEETING MINUTES Representatives from a co-op of Spokane Valley businesses, including Hatch Advertising, the Spokane Valley Mall, the Hampton Inn & Suites by Hilton, and the Tru by Hilton, met to discuss a Shop.Eat.Stay. package in the management offices of the Spokane Valley Mall on Friday, September 16, 2022, at 11:00 a.m. PDT. Present at the meeting: Chris Cody, Account Executive, Hatch Advertising - Daryl Rheingans, General Manager, Spokane Valley Mail - Bernadette Crain, General Manager, Hampton Inn & Suites by Hilton - Jared Bolan, Director of Sales, Hampton Inn & Suites by Hilton - Ashton Guinn, Hotel Services Manager, Tru by Hilton Carol Lobaito, Vice President of Sales & Marketing, The Hotel Group, an affiliate of Hotel Equities (via conference call) Grant Guinn, Owner, GL8 Hospitality, LLC Meeting Called to Order at 11:00 a.m. I I. Introductions III. Overview of LTAC Application The City of Spokane Valley is accepting grant applications for the 2023 Lodging for The businesses represented agreed to form a co-op advertising group and apply funding to promote a package to increase economic activity in the City of Spokane increase vity and restaurant Valley during po & Qe Mali a23. This nd overnighackage t lodging of touristslat the Hampton Inn & sales at the Spokane Valley Suites by Hilton and Tru by Hilton hotels in Spokane Valley. IV. Discussion of Shop.Eat.Stay Package - What to include in the package. Overnight guest rooms, mall gift cards, discount booklets, gift bags. - What hotels to include in the package? Without knowing the level of impact of an advertising campaign such as this, the agreement was to limit the hotel's involvement to the two Hilton branded hotels in the area with known group tracking abilities. Special Note: Due to U.S. Anti -Trust laws, no package pricing was discussed in this meeting. How the co-op would manage and execute the package. o Hatch will coordinate and implement the scope of work. a Target market customers will visit the custom landing page hosted by the Spokane Valley Mall (proposed) and access the trackable group booking links for the Hilton hotels. o Hotels will provide the target market customers with Spokane Valley Mall gift cards at check -in. - Hatch Advertising proposal and pricing. Chris presented the proposed scope of work with the recommendation of a $50, 010 advertising campaign, and the co-op participants reviewed, asked questions, and agreed to recommendations. V. Activities & Assignments - Daryl to confirm all the details associated with the shop and eat gift card program. Daryl to confirm Brookfield Properties' willingness to create, host, and manage the package landing page. Grant to confirm the reimbursement process and questions regarding application with the City of Spokane Valley, including any potential conflict of interest. Individuals to complete these assignments by Friday, September 23, 2022. Co-op to submit a review of this application by Friday, September 23, 2022. - Co-op to make suggestions and updates by Tuesday, September 27, 2022. Co-op to submit the application by 4:00 p.m., Friday, September 30, 2022. VI. Meeting Closed at 12:10 p.m. SHOP.EAT. STAY. PACKAGE CO-OP MEMBERS Chris Cody, Account Executive, Hatch Advertising, 15413 E Valleyway Ave. #205A, Spokane Valley, WA, 99037, 509-226-0654, chris@hatchadvertising.com Daryl Rheingans, General Manager, Spokane Valley Mall, 14700 E Indiana Ave., Spokane Valley, WA, 99216, 509-228-6407, daryl.rheingans@bpretail.com Bernadette Crain, General Manager, Hampton Inn & Suites by Hilton, 16418 E. Indiana Ave., Spokane Valley, WA, 99216, 509-928-6900, bernadette.crain@hilton.com Grant Guinn, Owner, GL8 Hospitality, LLC d/b/a Tru by Hilton, 13509 E. Mansfield Ave., Spokane Valley, WA 99216, 509-919-0901, grant.guinn@hilton.com VII. Consideration of City Council Goals and Priorities A co-op of Spokane Valley businesses, including Hatch Advertising, Spokane Valley Mall, Hampton Inn & Suites by Hilton, and Tru by Hilton, are working together on a NEW project as encouraged by the objectives set by Council. The Shop.Eat.Stay. package created by the co-op will assist in distinguishing Spokane Valley as a tourist destination and increase tourism by promoting key features and benefits available to visitors traveling to our city. In support of the goals established by the Council, the co-op will utilize the services of Spokane Valley -based Hatch Advertising to create and promote a Shop.Eat.Stay package to targeted audiences in crucial feeder cities in central Washington, northern Idaho, western Montana, and Alberta, Canada. Focusing on visitors from these areas will allow the co-op to maximize the potential for visitors to shop and dine at the Spokane Valley Mall facilities. It will also encourage visitors to overnight at accommodations provided by the Hampton Inn & Suites by Hilton or the Tru by Hilton hotel. In addition, the co-op will focus closely on supporting Council's objectives to make an "economic impact on all major components of our tourism based economy including shopping, dining and overnight visits." Supporting Council's goals through the promotion of a Shop.Eat.Stay. package will be achieved by: 1. Including a Spokane Valley Mall gift card in all packages sold to boost retail and dining sales at local mall retailers and restaurants. 2. Including an overnight guest room at the Hampton Inn & Suites by Hilton or Tru by Hilton hotel, thus boosting occupancies and assisting in replenishing the lodging tax fund. 3. Providing an opportunity to increase tourism to other venues throughout the city, thus helping establish Spokane Valley as a tourist destination for out-of-town visitors. This co-op will position its Shop.Eat.Stay. campaign as a premiere package for our city, and with its anticipated success, it may look to expand its partners in the future. WNiith the support of the LTAC and Council, the co-op can take advantage of this new and innovative package to increase economic activity in our city. .!? CITY OF SPOKANE VALLEY APPLICATION FOR 2023 LODGING TAX FUND MONIES INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: September 30, 2022, before 4:00 p.m. Project Title: HUB Sports Center 2023 Events Type of Project: General Support for 2023 Tourism related Events Agency/Organization: Spokane Valley HUB Legal Entity Name (as registered with IRS): Spokane Valley HUB Name/Title of person completing application: Phil Champlin — Executive Director Phone: 509-927-0602 E-mail: phil(c7hubsportscenter.orq Mailing Address: 19619 E. Cataldo Ave. City: Liberty Lake State: WA Zip: 99016 For -profit *Non-profit XX *Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding for operation of a tourism -related facility. Must be a public agency to be considered for funding for capital costs of a tourism -related facility. Primary Program Contact (if different than applicant): Phil Champlin Phone: 509-927-0602 E-mail: philQhubsportscenter.org Mailing Address: PO Box 604 City: Greenacres State: WA Zip: 99016 Is this person authorized to sign contracts? Yes XX No If No, please give name of who is the authorized signatory for contracts. Amount requested: $55,000 Applicant's match: $57,000 Total activity/program budget: $655,000 Is this a new or continuing activity/program? continuing Will there be an admission charge for this activity? eGNo if so, how much? Varies by event City of Spokane Val[cy Request for 2023 Grant H. HISTORY Briefly describe your organizationibusincss. What is its primary function and mission statement? The HUB Sports Center is a 501(c)3 non-profit organization designed to provide the community an outstanding sports and multi purpose facility. Our mission is to join the con munities offcrith, sports, education, business and government to positively impact our youth and region through events and programs that enhance life skills. The HUB Sports Center has operated this facility since the latter part of 2007. The facility is 66K sq. ft.. and includes 5 basketball courts, 3 dance studios, lobby/concessions area and office space. The court space is used for basketball, volleyball, soccer, and pickleball, among other things. Me studios are used for aerobics, fitness training, dancing, martial arts and meeting rooms. The HUB Sports Center affords many groups the opportunity to host major events and tournaments in the Spokane Valley / Liberty Lake community. There is not another facility in the area that has the flexible space and capacity. For 2022 the HUB Sports Center will generate around $71l1 in economic impact from events with out-oftown travelers. There is additional revenue generated from local weekly and weekend events hosted by the HUB Sports Center throughout the year. Without the HUB Sports Center, these youth organizations would either reduce opportunities for kids to participate or attempt to move to locations farther away from Spokane Valley. This would result in a reduction of activities f r our youth and/or a necessity to spend more time away from home traveling to games and practices. III, PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. The HUB Sports Center is requesting $55, 000. These f rnds would be used towards recruiting events to the facility, marketing of these events, and operations.. These funds will assist us in keeping the HUB Sports Center available to host events that bring a significant economic impact to the community. Some of these major events are organized and promoted through other non-profit sports organizations. Other events are sponsored and promoted by the HUB Sports Center. For 2022 the HUB Sports Center hosted 6 first-time events which generated overnight stays at our local hotels, Our plan is to continue to develop, cultivate and grow new events to recurring annual events. A portion of these funds will be used toward media campaigns aimed at raising the awareness of the .facility and attracting new users to bring their events and activities here. For 2022 we will have hosted 50 events which generate overnight stays. We 've estimated the HUB Sports Center 2022 events will generate around $7 million in economic ii npact from people traveling from outside the greater Spokane area. City of Spokane Valley Request for 2023 Grant IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, arc there any weather related constraints? f. What measures you will apply to evaluate its success? If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." We will actively pursue organizations and groups to bring their events to our facility. Our strategy is to attract and retain organizations, primarily focused on youth, that will utilize this outstanding facility for their events. Most of these groups have existing recurring events, which are already successjirl, but need room to expand. In addition, we program HUB sponsored events that complement our existing outside user group base and look to fill in gaps in our scheduling and meet activity demands. These fiends would be utilized to market and promote the HUB sponsored events as well as to maintain a clean and professional facility. We make a positive impression with our organizations and their event participants which encourages them to return year after year. The community benefits from both the "overnight" as well as the "daytrip" traveler to these events. Me events provide the area on opportunity to showcase all this community has to offer to families from other areas of the city, state and country. The overnight traveler provides the largest economic impact, but the daytrip traveler will also spend money on retail, gas and food locally. This project is a yearlong commitment to continue to bring more people to the area through the events and activities we attract, retain and host. This is not a seasonal activity as we are conducting activities throughout the year. All of the activities will be indoors so we won't likely be affected by weather. Its success will be measured against our overall attendance from 2022 and growing by 2%. We will also measure the number of teams attending our HUB sponsored leagues and tournaments and growing that segment by 10%. (52 teams in 2022.) The HUB Sports Center has been operating since the fall of 2007. In the fall of 2009 we began pursuing events and activities year-round. We have successfully transitioned to a year-round facility and continue to attract new events and activities each month. We tracked approximately 100, 000 people attending our events and activities for 2010 and are projecting 171,405 for 2022. Attachment: Events Schedule 2023 C ity of Spokane Valley Request for 2023 Grant V. IMPACT ON TOURISM Information requested in this section is required to be included at the time the application is submitted per RCW 67.28, as amended by Engrossed Substitute House Bill 1253 in 2013. If estimates are not given for all items listed in this section, then the application will be considered incomplete and will not be advanced to the Lodging Tax Advisory Committee for funding consideration. "Tourism;" as defined in RCW 67.28.080(5), means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs. A practical measure of tourism is the number of visitors that are attracted to the area. Provide an estimated or "projected" number of visitors who are expected to be attracted by the proposal in the following categories: Projected (expected to participate) Total Overall Attendance Attendees who traveled 50 miles or more to attend Total Of total, attendees who traveled from another state or country Attendees who stayed overnight Paid Accommodations Unpaid Accommodations 174,833 57,694 26,135 20,192 9,807 Paid Lodging Nights* *one lodging night = one or more persons occupying one room for one night 5,047 Provide a description of the methods used in making the above estimations as well as a description of the methods that will be used to determine actual attendance and distinguish among the visitor categories (methods include a head count, ear count, survey, or other with explanation). Attachments to this section should be labeled "V. Impact on Tourism." Applicants may find more information on the Joint Legislative Audit and Review Committee's guidelines under "Data Collection How to report lodging tax expenditures" at http://leg.wa.gov/jlare/Pagesidefault.aspx. HUB Sports Center works closely with our tournament/event directors as well as local hoteliers to gather information on participants and spectators in attendance. Using this information, Ive have estimated the counts for the above section. We will continue to utilize our partnerships to help track this information. Please note the attached document which accounts for some tracking of where teams are coming from by tournament. We are expecting a "normal" year far 2023 with regards to travel and events and activities happening at capacity. Attachment: 2022 Tracking Information City of Spokane Valley Request for 2023 Grant VI. SPOKANE VALLEY CITY COUNCIL GOALS ANI) PRIORTITIES TIIAT SHOULD BE ADDRESSED IN APPLICATION The Spokane Valley City Council will make the final award of lodging tax revenues to candidates based upon the recommendations of the LTAC. The City Council has established goals and priorities for using lodging tax revenues to benefit tourism within Spokane Valley. In addition to the evaluation criteria outlined in the other sections of this application, the SVLTAC desires to understand how the applicant's proposal and project would meet the City Council goals and priorities. Please explain how the proposal meets City Council goals and priorities, listed below. Attachments to this section should be labeled "VI. Consideration of City Council Goals and Priorities" Council Goals and Priorities for Use of the Initial 2% Lodging Tax In August 2013 Council for the first time adopted goals and priorities that it encouraged the LTAC to consider when making award recommendations. Based upon subsequent discussions between Council and Staff in the years of 2014 through 2022, these have evolved as follows: 1. Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism. As part of this goal, Council will use lodging taxes for the purposes allowed in State law, which include: a. Tourism marketing b. The marketing and operations of special events and festivals c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non-profit organizations. 2. Council will prioritize funding for destination marketing projects that promote the City as a tourist destination and for capital expenditures to develop tourism destination facilities or venues within Spokane Valley as a means of drawing additional visitors to the City (recognizing that this option is limited to facilities owned by a municipality or public facility district). 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration on events or programs with a demonstrable history of increasing overnight stays; however, Council will also take into consideration the economic impact of all major components of our tourism -based economy including shopping, dining and overnight visits. 4. Council will take into consideration revenues derived from lodging sources within Spokane Valley received by applicants from other municipal entities and agencies such as the Spokane County Tourism Promotion Authority and Spokane Public Facilities District. 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's application. We believe the HUB Sports Center meets the community and tourism objectives of the Spokane Valley City Council. HUB Sports Center would utilize the grants monies in three categories listed above; Tourism Marketing, marketing and operation of special events and festivals, and the operation of tourism related facilities owned or operated by non-profit organizations. We have a couple new in- house tournaments planned for 2023. We started a relationship with a couple national basketball camp companies this year who are looking to grow their events in 2023. We've partnered with ITZ Sports to host a 100+ basketball tournament in May 2023. The additional impact to the Spokane Valley City of Spokane Valley Request for 2023 Grant community from additional events which draw.fiunilies f torn the greater Spokane and Coeur d'Alene communities is also significant. These "dery trip" people spend monies on gas, dining and shopping in Spokane Valley when they travel to the HUJ3 Sports Center for° a day event, Through supporting the HUB Sports Center with these finds, we will continue to play an important role in the economic development of Spokane Valley. HUB Sports Center is "ALL -IN" when 11 comes to supporting the families of the Spokane Valley. PROJECT BUDGET Please detail the budget for your project. In addition to completing the chart below, you must also submit your general operating budget, or fund -level budget for public agencies. PROJECT BUDGET SHEET CATEGORY GRANT AMOUNT REQUESTED MATCH* TOTAL To be filled out by Public/Municipal Agencies: 1. Municipality tourism marketing $ $ $ 2. Municipality event and festivals $ $ $ 3. Municipality facilities (operations & capital) $ $ $ To be filled out by Non -Profit Agencies: 1. Non -municipal entities promoting & advertising tourism $5,000 $2,000 $7,000 2. Non -municipal entities for marketing & operating events and festivals $12,000 $10,000 $22,000 3. Non -municipal entities for operations of tourism -related facilities owned by non-profit orgs $38,000 $45,000 $83,000 TOTALS $55,000 $57,000 $112,000 *While matching funds are not required, the amount of additional funds an organization brings to an event is a good measure of that organization's commitment to success and the broad -base support for the project. VIII, ATTACHMENTS Please provide the following information as attachments. 1. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. 2. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 3. List of members of the organization's board of directors and principal staff. 4. List co-sponsors, if any, by title and type. 5. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. City of Spokane Valley Request for 2023 Grant CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) Phil Champlin Title: Executive Director Date: September 30, 2022 City of Spokane Valley Request for 2023 Grant V. Impact on Tourism Tracking information In State Out of In State Out of < 50 State < 50 > 50 State > 50 Iuary 2, 2022 ERVA Frost Fest Jamboree January 9, 2022 ERVA Power League 11 7 8 6 January 16, 2022 ERVA Winter Warm Up Tournament 9 6 9 6 January 23, 2022 ERVA Power League January 30, 2022 ERVA Power League 9 6 5 7 February 6, 2022 ERVA Ace of Hearts Tournament 14 4 8 6 February 13, 2022 ERVA Power League 9 9 6 7 February 19-21, 2022 Renovators JVA Tournament 14 0 27 1 February 27, 2022 ERVA Volleyball Tournament 7 7 1 14 March 5, 2022 ERVA Power League 7 2 5 9 March 6, 2022 ERVA Power League 3 0 7 4 March 11-13, 2022 Middle School Basketball Tournament - Girls 4 2 49 5 March 18-20, 2022 Middle School Basketball Tournament - Boys 5 3 53 2 March 26-28, 2022 PNQ Volleyball 3 2 14 19 April 1-3, 2022 PNQ Volleyball 4 5 16 18 April 8-9, 2022 INK Volleyball Tournament April 23, 2022 Inland Empire AAU Girls Championship April 24, 2022 ERVA Regional Volleyball Championships May 7, 2022 Inland NW Volleyball Showcase 17 7 12 10 May 13-15, 2022 Breakthrough Basketball Camp May 20, 2022 Proving Grounds MMA Event May 22, 2022 Lilac City Legends Basketball June 3-5, 2022 Pac-NW Basketball Championships June 18, 2022 All State Girls Basketball Showcase June 27-July 1, 2022 PGC Basketball Camp / 2, 2022 DAAA Badminton July 5, 2022 DAAA Basketball July 5, 2022 Summer Volleyball League 7 5 0 6 July 6, 2022 DAAA Volleyball July 6-8, 2022 NBC Basketball Team Camp July 8-10, 2022 Summer Slam Basketball Tournament 5 1 6 6 July 15-17, 2022 Summer Slam Basketball Tournament 4 1 6 5 July 19-21, 2022 Breakthrough Basketball Camp July 22-24, 2022 Breakthrough Basketball Camp July 29, 2022 Proving Grounds MMA Event August 1-3, 2022 Nigel Williams -Goss Basketball Camp 87 25 12 8 August 13-14, 2022 Pat Powers Volleyball Camp August 20, 2022 Liberty Lake Throwdown Corn Hole Tournament 42 3 5 1 September 10-11, 2022 Slamma Jamma Pickleball Tournament 19 1 2 0 September 16, 2022 Proving Grounds MMA Event September 17-18, 2022 All -Academic Basketball Camp 15 4 33 8 October 1-2, 2022 Breakthrough Basketball Camp October 9, 2022 Recruit National Basketball Showcase October 15-16, 2022 Spokane Showdown Wheelchair Basketball 6 0 3 2 October 29-30, 2022 AAU Boo Ball Basketball Tournament November 5-6, 2022 PGC Basketball Camp November 12-13, 2022 Gonzaga Club Volleyball Tournament November 25, 2022 Proving Grounds MMA Event December 10, 2022 Sizzler Warm Up Volleyball Tournament December 17-18, 2022 AAU Santa Slammer Basketball Tournament 35.9% In State < 50 2019 Levels 40% 11.9% Out of State < 50 34.2% 17.9% fn State Out of State >50 >50 10% 24% 26% 32 teams 30 teams 27 teams 32 teams 31 teams 42 teams 29 teams 23 teams 14 teams 60 teams 63 teams 38 teams 43 teams 46 players 18 teams 18 teams 16 teams 132 campers 51 teams 22 players 60 campers 11 teams 11 teams I IV. Scope of Work HUB Sports Center Events Schedule 2023 DATES EVENTS Est. January 1, 2023' HUB Frost Fest Volleyball Jamboree 1250 January 8, 2023' Evergreen Region Volleyball - Qualifier 1250 January 8, 2023' Evergreen Region Volleyball - Power League 1250 January 15, 2023' Evergreen Region Volleyball - Winter Warm Up 1250 January 22, 2023' Evergreen Region Volleyball - Power League 1250 January 28-29, 2023' HUB/Warehouse Youth Basketball 1500 February 4-5, 2023' Evergreen Region Volleyball - Power League 2500 February 4-5, 2023' Proving Grounds MMA Event 400 February 11-12, 2023' Evergreen Region Volleyball - Power League 2500 February 18-20, 2023 JVA Volleyball Tournament 2500 February 25-26, 2023 AAU Basketball Tournament 2000 February 20-23, 2023 State B Team Practices 400 March 5-6, 2023 Evergreen Region Volleyball - Power League 2500 March 10-12, 2023' Middle School Basketball Championships 3000 March 17-19, 2023' Middle School Basketball Championships 3000 March 25-27, 2023 PNQ Volleyball 6000 March 31-April 2, 2023 PNQ VoIeyball 6000 April 8, 2023' ERVA Adult Tournament 750 April 15-16, 2023 Inland NW Klassic Volleyball Tournament 2500 April 22-23, 2023" ERVA USA Volleyball Regionals 2500 April 29-30, 2023 Breakthrough Basketball Camp 250 May 5-6, 2023 Inland NW Volleyball Showcase 500 May 19-21 ITZ Sports Basketball Tournament 3500 June 3-4, 2023 Pac-NW Boys Basketball Championships 2500 June 9-11, 2023 ERVA Selection Camp 500 June 17, 2023' All -State Girls' Basketball Games 1000 June 26-30, 2023 PGC Basketball Camp 500 July 7-9, 2023 HUB Summer Slam Basketball Tournament 2000 July 14-16, 2023 HUB Summer Slam Basketball Tournament 2000 July 17-20, 2023' Breakthrough Basketball Camp 150 July 25-27, 2023' Breakthrough Basketball Camp 150 August 1-3, 2023 Nigel Williams -Goss Basketball Camp 200 August 12-13, 2023 Pat Powers Volleyball Camp 100 September 9-10, 2023' Slamma Jamma Pickleball Tournament 200 September 30-Oct 1, 2023 West Coast Elite Basketball 200 October 14-15, 2023 HUB/Warehouse Youth Basketball 1500 October 21-22, 2023 ParaSport Wheelchair BK Showdown 1000 October 28-29, 2023' AAU Basketball - Boo Bali tournament 3000 December 13, 2023' Spike 2 Care Adult Volleyball Tournament 300 December 16-17, 2023 AAU Basketball - Santa Slammer 3000 Budget 2023 Income HUB SPORTS CENTER Studio/Office Rentals $13,000 Court/Facility Rentals $258,000 HUB Programs $149,000 Vending/Concessions $15,000 Donations $75,000 Sponsorship $60,000 Grants $75,000 Miscellaneous $10,000 Total Income Expenses $655,000 Facility Supplies $44,000 Equipment Purchase $10,000 Maintenance/Repairs $40,000 Advertising/Mktg $35,000 Insurance $42,000 Rent $12,000 Utilities $50,500 Taxes $52,000 Consultant / Contractors $42,000 Payroll, Taxes & Benefits $325,000 Miscellaneous $2,500 Total Expense Net into Reserve Acct $655,000 $0 PORTS CENTER BOARD OF DIRECTORS MEETING - MINUTES August 11, 2022 -- 7:30am 11 HUB Sports Center — Studio 3 Attendance: Charlie, Cherne, Ken, Jeff, Nicky, John, Max, Rob, Laura, Wayne, Phil Absent: Steve, Brian A, Brian P, Don, Ryan Start: 7:31 am — Adjured: 8:35am 1. Opening Prayer 2. Approval of July Meeting Minutes -Motion to Approve: Wayne, 2nd Max Pass 10-0 3. Monthly Financial Update/Approval (5 minutes) 4. Financial Review Statement -Motion to Approve: Ken, 2nd Jeff. Pass 10-0 5. Committee Updates/Discussions (5 minutes) a. Executive Committee — Ken (No Updates) b. Finance — Ryan (October 11) (No Updates) c. Facility — Open (November 2) (No Updates) d. Development/Events — Open (October 6) i. HUB All -Star Breakfast — September 29 ii. Table Captains / Guest Invitations — Send out your invitations to guests. Update Phil with Table Captains or to register guests. HUB will send out invitation email to all prior guests on 8/11 afternoon. iii, Video Preview of interviews with three HUB 360 graduates as they move on from HS. This will be shown at the breakfast. 6. Action Items (40 minutes) a. New Board Member Recruitment — We will have at least 3 board positions open with Charlie and Wayne moving on and one open spot. We passed out a list of potential candidates for the board to consider and comment. Nicky, Cherne and Ken will form a task force to review and recruit new members. b. Grant approval for City, County and State Grants - Motion to Approve: Ken, 2nd Nicky. Pass 10-0. MOTION: The Board of Directors approves and endorses the HUB Sports Center staff applying for Lodging Tax and Economic Development grants from Spokane Valley and Liberty Lake municipalities as well as other grant opportunities that open up with those cities as well as Spokane County. c. Project Development Updates i. Feasibility Study 1. Facility proforma — CSL 2, Campaign Fundraising — The Focus Group 3. Design group — TBA August 30 ii. Timeline outline — Studies completed by the end of 2022. Fundraise/Capital Campaign through 2023. Start construction in spring 2024. Start play fall 2024. d. Staffing Positions Updates — Currently recruiting for Office Manager and Facility Supervisor positions. e. Reviewed policy for PTO, Benefits, IRA Policy. Duration and start dates. 7. Informational Items (5 minutes) a, 15 years Fall 2022 — Celebrate at Family Fun Festival on September 30 from 4- 7pm. Inviting all past board members to attend. 8. Other Next Board Meeting: September 8th, 7:30am Annual Meeting Executive Committee Meeting: October 10 naE SPORTS CENTER Board of Directors 2022-2023 Ken VanSickle— Board President Brian Prior Board VP Jeff Grimes — Board Treasurer Laura Frank — Board Secretary Steven Anderson — Board Member Brian Asmus — Board Member Staff Phil Champlin — Executive Director Ryan Barbieri — Program Director Tina Howard — Office Manager John Guarisco — Board Member Cherne Haskell — Board Member Nicky Poole -Doris — Board Member Don Savage — Board Member Max Spalding — Board Member Rob White — Board Member Address: 19619 E. Cataldo Ave, Liberty Lake, WA 99016 - Phone: 509-927-0602 Fax: 509-927-O622 - www.hubsportsccntcr.org INTERNAL REVENUE SERVICE P. 0. BOX 2508 CINCINNATI, OH 45201 Date: APR :+ • LO 1u SPOKANE VALLEY HUB C/0 JUDI WILLIAMS PO BOX 604 GREENACRES, WA 99016-0604 Dear Applicant: DEPARTMENT OF THE TREASURY Emplo er Identification Number: romp Contact Person: JOANNA YAWNEY Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 170(b) (1) (A) (vi) 'Form 990 Required: Yes Effective Date of Exemption: May 15, 2007 Contribution Deductibility: Yes Addendum Applies: Yes ID# 95078 We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under as either public charities a public charity under the letter. section 501(c)(3) of the Code are further classified or private foundations. We determined that you are Code section(s) listed in the heading of this Please see enclosed Publication 4221-PC, Compliance Guide for 501(c)(3) Public Charities, for some helpful information about your responsibilities as an exempt organization. Letter 947 (DO/CO) -2- SPOKANE VALLEY HUB We have sent a copy of this letter to your representative as indicated in your power of attorney. Enclosure: Publication 4221-PC Sincerely, Robert Choi Director, Exempt Organizations Rulings and Agreements Letter 947 (DO/CG) CITY OF SPOKANE VA14EY APPLICATION FOR 2023 LODGING TAX FUND MONIES PROJECT APPLICAEADLINE: September 80, 2022, before 4:00 project Title: Type of Project: Fogel and drink celebration Will there be an admission charge for this activity? Yes If so, how much? $50+/person depending upon purchase and timing of purchase, Applicant: JAKT Foundation by Katy Lee Phone: (208)619-9916 E-mail: katy@iaktfoundati©n.org Address: PO Box 85 City: Newman Lake State WA Zip 99025 Applicants are: Non-profit Yes, JAKT Foundation Amount requested: $60,000 Applicant's match: $124,000 Total project budget: $184,000 Is this a new or continuing activity? Continuing 6t11 year in Spokane Valley Crgvfe f HISTORY Briefly describe your nrganization/business. What is its primary function and mission statement? The JAKT Foundation was founded in 2017.to support events such as Crave and now a Spokane Valley Farmers Market. Vision; To create, cejehrate, enrich, and expand our sense of community through events. Missiop: Be the catalyst to build collaborations for the betterment of community. Core Values: * Build Community * Collaborate * Highlight chefs * Partner of Spokane Valley * Catalyst for community alliances * Passion for food and cultural events * Inclusionary, everyone benefits * Culinary leadership locally, regionally & nationally PROJECT SUMMARY Support of Crgvel will assist Infrastructure costs of conducting the event and a social media team effort that includes photography and video assets and PR outreach. The culinary and creative force behind CRAVE is Spokane chef and restauranteur Adam Hegsted. Chef- pwner of Baba, The Gilded Unicorn, Yards Bruncheon, Francaise, and de Espana in Spokane. "This has been a dream of mine for soma time" states Hegsted. "We have some great things going on right now in pur region and CRAVE will help us get to the next level. Join us in making this an event the region can rally around and be proud of," ,FRAVE Objectives: ✓ Provide the Spokane region with a high -end multi -day culinary event. • Highlight the culinary scene in Spokane and reinforce to Chefs throughout the country that Spokane Valley is a great destination to do business. • Drive destination travel, to the Spokane region using food as a draw and to then experience the many attributes the region enjoys. s Feature local and regional food from fresh seafood, ranch -raised meats to farm -to -table produce and inventive desserts. ;rave is: • A multi -day multi ticketed event under one name, Crave! o Each event ticket Is all inclusive, one price and everything is hosted. s Main events are Thursday, Friday & Saturday o 15 chefs and 15 wineries, distillers, or breweries at each event. • Chef mix Is focused on James Beard nominated chefs or similar quality. ▪ Wineries and their winemakers. o Limited in capacity to ensure a quality guest experience. • Attendees have an opportunity to interact directly with chefs and exhibitors. • Seminars • Wine pairings SCOPE OF WORK a. What it is you wish to do? We will continue the build of the region's largest and only three-day food and drink event with a special focus of growing motel/hotel room nights specifically in Spokane Valley who are nearest to the event, la. How and why the comrnurgty will benefit? This regional event is in Spokane Valley providing a source pf pride to the Spokane Valley community and a recruiting tool for Spokane Valley to talk about their large events that are part of the social fabric and diversity of the city. Further, as the Inland Northwest's only three-day food and drink event foodies throughout the Northwest, West Coast and nation will stay and explore all that Spokane Valley has to offer. p. What are the beginning awl ending dates of your project? July 15 —17, 2023 d. Is it a seasonal activity appropriate to its location? Yes, the event capitalizes on the attributes of enterPlace' s Inside and outside venue options. e. If an outdoor activity, are there any weather -related constraints? None as the event happens rain or shine and tents for shade and cover will be provided for vendors. f, What measures you will apply to evaluate its success? Do hotels see incremental occupancy Crave! weekend as we look to create "compression" with Spokane Valley as the center of this effort? Do guests have good things to say so word of mouth expands the reach of the event outside of the local region? V. IMPACT ON TOURISM projected (expected to participate) Total Overall Attenderice 2,000+ Attendees who traveled 50 miles or more to attend Total 375 Of total, attendees who traveled from another state or country 175 Attendees who stayed overnlglit Paid Accommodations 150 Unpaid Accommodations 250 paid Lodging Nights 150 provide a description of the methods used in making the above estimations: 1. Direct Count — We will secure a count from participating lodging properties 2. Indirect Count — will not be used. 3. Representative Survey —will not be used. 4. Informal Survey — will not be used. 5. Structured estimate —will be used and will be copy of the Spokane Public Facility District/Spokane Sports Commission formula of estimating room nights at 10% of attendance. pescription of the methods that will be used to determine actual attendance 1. Gate ticket sales — actual paid attendance which is a combination of presells, walkup and packages. 2. Volunteers 3. Staff Including performers VI. pPOKANE VALLEY CITY cppNCIL GOALS AND PRIORITIES THAT SHOULD BE ADDRESSED IN YOUR APPLICATION pouncil Goals and Priorities for use of the Initial 2% Lodging Tax 1, Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley toifrism, As part of this goal, Council will use lodging taxes for the purposes allowed in State law, which include: a, Tourism marketing i. Crpvowlll assist in tourism marketing of Spokane Valley. Further it is a Spokane Valley event the staff of Visit Spokane is fully engaged in supporting. 1, 2018, 2019 and 2022 saw Visit Spokane coordinate a Seattle and Spokane PR food outreach supported by local Crave chefs. b, The marketing and operations of special events and festivals i. Funds will be used in marketing and operations of Crave! c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district. i. Crempf rents and paid over $14,000 to Spokane Valley CenterPlace for Crave! historically. cl, The operation {but not capital expenditures) of tourism related facilities owned or operated by non-profit organizations. N/A 2. Councll will emphasize the utilization of funds for capital expenditures to develop tourism destination facilities pr venues within the City of Spokane Valley as a means of drawing additional visitors to the City (recognizing that this option is limited to facilities owned by a municipality or public facility district). Council would like to move in the direction of allocating a majority of lodging taxes toward this purpose. N/A 3. Council recognizes that lodging nights are an important measure of a successful event or marketing prograrri and will place higher consideration on events or programs with a demonstrable history pf increasing overnight stays. Council may also take into consideration to a lesser degree the economic impact of all major components of our tourism -based economy including shopping, Jin(ng and overnight visits. a. Crave! has met this objective in the past and anticipates 2023 to increase room night growth by working closely with all lodging properties and specifically being proactive with Spokane Valley specific lodging properties to create event packages to grow this regional destination event. 4. Council will take into consideration revenues derived from lodging sources within Spokane Valley received by applicants from other municipal entities and agencies such as the Spokane County Tourism Promotion Authority and Spokane Public Facilities District. a. Crave! will not submit an application from this funding source. 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's application, Acknowledged Pylli. PROJECT BUDGET PROJECT BUDGET SHEET CATEGORY GRANT AMOUNT REQUESTED MATCH* TOTAL To be filled out by Public/Municipal Agencies: 1. Municipality tourism marketing $ $ $ 2. Municipality event and festivals $ $ $ 3. Municipality facilities (operations and capital) $ $ $ To be filled out by For -Profit and Non -Profit ,Agencies: 1. Non -municipal entities promoting and advertising tourlsn1 $30,000 $112,000 $142,000 2. Non -municipal entities for marketing and operating events and festivals $30,000 $112,000 $142,000 3. Non -municipal entities for operations of tourism -related facilities owned by non-profit organhjations $ $ $ TOTALS $,0;000 $124,000 $184,000 *While matching funds are not required, the amount of additional funds an organization brings to an event is a good measure of that organization's commitment to success and the broad -base support for the project. JAKT Foundation 2023 Approved 9/18/22 2023 Farmers Market- CenterPlacq Farmers Market Revenue 57100 SVFM Expenses 63971 Net Revenue SVFM -6871 crave - CenterPlace Crave Revenue 210180 Crave Expenses -184152 Net Revenue Crave 26028 %fill, ATTACHMENTS 1. Copy of 501 c 3 exemp status — attached. 2. Copy of most recent approved and proposed budget (above) 3. Copy of meeting minutes showing official approval of project and authorization of application of a signed resolution of the board of directors authorizing the application — attached. 4. List of members of the organization's board of directors and principal staff. a. Adam Hegsted — President b. Karen Stebbins — Vice President c, Jennifer Hegsted — Secretary d. Thomas Stebbins — Treasurer e. Katy Lee — SVFM Market Manager & JAKT staff 5. List co-sponsors, if any, by title and type. — none ;ertification The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no Individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That It has read and understands the information contained in the Grant application and will comply with all provislpns thereof. Certified By: Katk �. -e JAKT Foundation September 27, 2022 I 1i1 1It ITES OF AUGUST 2, 2022 MEETING OF BOA11WZD OF DIRECTORS AN) OFFICERS OF JAKT FOUNDATIIN The Board of pirectors of 4A{(T Foundation (the "Company") met as follows: pate: August 2, 2022. 2, Time: 1:30pin. 3. place: Liberty Lake, washjngton. 4. Present: Adam Hegsted, jepnifer Hegsted, Thomas Stebbins, and Karen Stebbins. 5. Presiding Officer: Adam negsted. 0. Acting Secretary: Karen Steppins. A. Waiver ofFotice. The undersigned, by execution of these minutes, hereby waives all requirements as to formal notice of the time, Owe, and object of this meeting and consents to all action taken at this meeting or any adjournment thereof. B. August 2, /022 minutes & Options. F. New Projects: Approved] the following projects and budget for each. 1. Sppkane Valley farmers Market — continuing project. 2. Crave! — continuing project. a. Approved concept of moving from 3rd party contracting expense to internal event manager, 3. Continue to explore Brewfest NW event to be held in early August with 15+ craft breweries with music for:an over 21 event. 4. Approved treasurer, Tom Stebbins, to continue his effort of building an overall event budget and "event shark tank" to encourage more events representing the culture and diversity of the Sppkane Valley region if he desires. IVlingtes — JAKT Foundation Officers. The following officers were unanimously approved following a Motion and a vote: Adam Hegstei — President Karen Stebbiltt; — Secretary Jennifer Hegsfed Member Tom Stebbins - Treasurer Fhere being no further busitr ss to come before the meeting, the meeting was adjourned. Karen Stebbins, Secretary APPRoy,> D; Adam Hegsted, President Tt omas Stebbi s, President Minutes — JAICF Foundation INTERNAL REVENUE SERVICE P. 0, BOX 2508 CINCINNATI, OH 45201 Date: SEP 1 I Z017 JAKT FOUNDATION C/O THE LEVY LAW FIRM PLLC 421 W RIVERSIDE S e 381 SPOKANE, WA 99201 DEPARTMENT OF THE TREASURY E tification Number: 410/1011", JEFFREY GAUNC Contact Telephone Number: (877) 829-5500 Accounting Period Ending; December 31 S ta': 7 . 509(a)(2) Form 990/999-E7/990-N Required: Yes Effective Date f7Exemption: February 10, 20 Contribution Deductibility: Yes Addendum Applies: No ID# 31614 Dear Applicant; Wnpleased to tell you we determined you're exempt from federal income tax underoRevenueC) rs tonteieution y to receive tax deductible bequests. devises, transfers or gifts under Section 2055, 2106, or 2522This etterecouldd ohelp resolve questions on your exempt status it Please keep501(c)(3) are Further classified as either public exempt endr privIRC ate foundations. Wedeterminedyou're a public either public charities or p :;harity under the IRC SectiUr. listed at the top of this letter, d at the top of this letter that you're required to file Form If we indicated 990/990-F.7/990-N, our records show yo'°90eEZ)gorre�e�tronic notan ice al (Form 990-N. information return (Form 9ono orf Form a the e consecutive yejrs, your ear required llrbe return or r three c:onsecut�ve y a applies. the (f we indicated 1t the topof this let tter letter. enclosed addendum is an irs.gov/Charities. Enter 422I-PC" in the search bar For important information about your responsibilities as a tax-exempt togvie P Ill at toon 422 Hance Guide for11501(c)(3) Public Charities, whichclew scritatlo4record, Cep '�rhiCh de,crihe5 your recordke2pin9, reporting, and disclosure requirements. Letter 947 -2- JAKT FOUNDATION Sincerely, Director, Exempt Organizations Rulings and Agreements Letter 947 FITY OF SPOKANE VAp.rY APPLICATION FOR 2023 LODGING TAX FUND MONIES I. JROJECT APPLICATION ADLINE: September 30, 2022 before 4:00 p.m. Project Title: Spokane Valley Farmers Market Type of project: Farmers N7larltet Will there be an admission charge for this activity? No If so, how much? nia Applicant: JAKT Foundation by Katy (.eo Phone: (208)619-9916 E-mail: katy@ aktfoundation.org Address: PO Box 85 City: Newman kake State WA Zip 99025 Applicants are: Non-profit Yes, JAKT Foundation Amount requested: $26,000 Applicant's match: $38,000 Total project budget: $64,000 Is this a new or continuing activity? Continuing 5th year in Spokane Valley t1ISTORY Briefly describe your organization/business. What is its primary function and mission statement? The JAKT Foundation was founded c)ed in 2017 to support events such as Crave and now a Spokane Valley Farmers Market. Vision: To create, celebrate, enrich, and expand our sense of community through events. Mission: Be the catalyst to had collaborations for the betterment of community. The sum of many parts, together, creates more. Core Values: * Build Community * Collaborate * Highlight chefs * Partner of Spokane Valley * Catalyst for community alliances * Passion for food and cultural events * Inclusionary, everyone benefits * Culinary leadership locally, regionally & nationally III. �ROJECT SUMMARY JAKT Foundation desires to execute and follow our vision and mission statement by continuing the Farmers Market at Spokane Valley CenterPlace. The Spokane Valley Farmers Market will reinforce CenterPlace's role and location within Spokane Valley to the Spokane Valley citizens as well as the traveling public. It is another fun amenity of a maturing city and tourism destination. We will continue our quest to build a sense of pride and services to Spokane Valley while creating a fun place to meet, greet, find locally grown farm products and handcrafted Items every Friday night. IV. ,;COPE OF WORT( Fully descrlpp the project. Expand on your Project Summary to address such issues as: a. What It is you wish to do? Create a Spokane Valley Farmers market with financial stability as we work towards creating p community asset for Spokane Valley. b. How and why the community will (benefit? Highlight local farmers and artisans while creating a vibrant and fun market that residents will be happy to support and proud to show off to their friends throughout the region. c. What are the beginning and ending dates of your project? Every Friday night from 4pm to 8pm at CenterPlace from rune 2 - September 15, 2023. d. Is it a seasonaI activity appropriate to Its location? Yes, the event capitalizes on the attributes of CenterPlace e. If an outdoor activity, are there any weather -related constraints? Rain or shine the Spokane Valley Farmers Market goes on realizing weather can affect attendance. f. What pneasures you will apply to evaluate its success? Hotels will have a "local" amenity to direct guests too. Another fun thing in Spokane Valley to do on a Friday night and reinforce returning to a Spokane Valley lodging property. 1, We will survey attendees so we can be responsive to desires for events and dates. 2. Combine the objective results shared in our wrap up report to Spokane Valley City Council and administration subjective perceptions for results and return on investment of these valuable funds. V. IMPACT ON TOURISM Projected (expected to participate) Total Overall Attendance Attendees who traveled 50 miles or more to attend Total (estimate) pf total, attendees who traveled from another state or country Attendees who stayed overnight Raid Accommodations IJnpaid Accommodations Paid Lodging Nights Provide a description of the methods Irsed in making the above estimations: 25,000 500 150 50 100 50 1. pirect Count — We will secure a count from participating lodging properties and note within our wrap up report pxact totals reported. 2. Indirect Count — will not be usad. 3. Representative Survey — will not be used. 4. Informal Survey — will not be used. 5. Structured estimate — will be ysed and will be copy of the Spokane Public Facility District/Spokane Sports Commission formula of estimating room nights at 10% of attendance. Description of the methods that will he used to determine actual attendance 1. dead count by the market manager and staff at each market, every half hour. VI. POKANE VALLEY CITY CO1I_ GOALS AND PRIORITIES THAT SHOULD BE ADDRESSED IN APPLICATION Council 3oais and Priorities for Use of the Initial 2% Lodging Tax 1. council desires to direct awards toward funding new and innovative projects, activities, events or festivals that Will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism. As part of this goal, Council will lase lodging taxes for the purposes allowed in State law, which include: a. Tourism marketing 1, Spokane Valley Farmers Market will assist in tourism marketing of Spokane Valley. Further it is a Spokane Valley event your lodging tax dollars will support. b. The marketing and operations of special events and festivals I. Funds will be Msed in marketing and operations of Spokane Valley Farmers Market c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district. I. Spokane Valley Farmers Market will rent and pay $8,000 to Spokane Valley CenterPlace for holding the farmers market at this location. d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non- profit organizations. N/A 2. Council will emphasize the utilization of funds for capital expenditures to develop tourism destination facilities pr venues within the City of Spokane Valley as a means of drawing additional visitors to the City (recognizing ghat this option is limited to facilities owned by a municipality or public facility district). Council would like to move in the direction of allocating a majority of lodging taxes toward this purpose. NIA 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration) pn events or programs with a demonstrable history of increasing overnight stays. Council may also take into consideration to a lesser degree the economic impact of all major components of our tourism -based economy including shopping, dining and overnight visits. a. Spokane Valley Farmers Market will complement this objective in 2023, as the market has grown, we've had out of town) vendors, musicians, and their families. The farmers market will continue to add an amenity for tourism and the community that is part of any vibrant community. 4. f;ouncil will take into consideration revenues derived from lodging sources within Spokane Valley received by applicants from other municipal entities and agencies such as the Spokane County Tourism Promotion Authority and Spokane Public Facilities Rlstrict. Spokane Valley Farmers Market will not submit an application from this funding source. 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's Application. Acknowledged VII. 'ROJECT BUDGET PROJECT BUDGET SHEET CATEGORY GRANT AMOUNT REQUESTED MATCH* TOTAL To by filled out by Public/Municipal Agencies: 1. Municipality tourism marketing $ $ $ 2, Municipality event and festivals $ $ $ 3. Municipality facilities (operations and capital) $ $ $ To be filled out by For -Profit and Non -Profit Agencies: 1, Non -municipal entities promoting and advertising tourism $26,000 $38,000 $64,000 2, Non -municipal entities for marketing and operating events and festivals $ $ $ 3. Non -municipal entities for operations of tourism -related facilities owned by non-profit organization* $ $ $ TOTALS $26,000 $38,000 $64,000 *While matching funds are not regtflred, the amount of additional funds an organization brings to an event is a good measure of that organization's commitment to success and the broad -base support for the project. JAKT Foundation 2023 Approved 9/18/22 2023 Farmers ijvlarket - CenterPjace Farmers Market Revenue 57100 SVFM Expenses 63971 Net Revenue SVFM -6871 Crave - C,gnterPlace Crave Revenue 210180 Crave Expenses-184152 Net Revenue Crave 26028 VIII. fi TACHMENTS 1. Copy of 501(c)(3) exempt status — attached. 2. Copy of most decent approved and proposed budget (above) 3. (Copy of meeting minutes showing official approval of project and authorization of application of a signed resolution of the board of directors authorizing the application — attached. 4. Pst of members of the organiaation's board of directors and principal staff. a. Adam flegsted — President h. Karen Stebbins — Vice President c. Jennifer Hegsted —Secretary d. Thomas Stebbins —Treasurer e. Katy Lee — Market Manager & JAKT staff 5, t,ist co-sponsors, if any, by title and type. — none CertifIcetion The applicant here certifies and affIrmfi: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no Individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of Local, state, or federal law. 2. That it has read and understands the information contained in the Grant application and will comply with all Provisions ti ereof. rtifiec By; taty JAKT Foundation & SVFM Market Manager September 27, 2022 IVIlIN 1TES OF AUGUST 2, 2022 MEETING OF BOAhD OF DIRECTORS AND OFFICERS OF JAKT FOUNDATION The Board of Directors of.JAjG.T Foundation (the "Company") met as follows: J . pate: August 2, 2022. 2. Time: I:30ptn. 3. Place: Liberty Lake, Washington. 4. Present: Adam Hegsted, Jennifer Hegsted, Thomas Stebbins, and Karen Stebbins. 5. Presiding Officer: Adam Nested. 6. Acting Secretary: Kareii Stebbins. A. Waiver of Notice, The undersigned, by execution of these minutes, hereby waives all requirements as to formal notice of the time, place, and object of this meeting and consents to all action taken at this meeting or any adjournment thereof. 13. August 2, 2022 minuteq & rations. C. New Projects: Approved the following projects and budget for each. 1. Spokane Valley Farmers Market — continuing project. 2. Crave! — continuing project. a. Approved concept of moving from 3r`' party contracting expense to internal event manager, 3. Continue to explore Brewfest NW event to be held in early August with 15+ craft breweries with music for an over 21 event. 4. Approved treasurer, Tom Stebbins, to continue his effort of building an overall event budget and "event shark tnnk" to encourage more events representing the culture and diversity of the Spokane Valley region if he desires. (Viingtes — JAKT Foundation C. Officers. The following officers were unanimously approved following a motion and a vote: Adam Hegste0 -- President Karen Stebbh — Secretary Jennifer Hesslcti — Member Tom Stebbinr, -- Treasurer Uhere being no further business to come before the meeting, the meeting was adjourned. Karen Stebbins, Secretary APPROy,I D: Adam Hegsted, President omas Stebbit s, President Minutes — MKT Foundation INTERNAL REVENUE. SERVICE P. O. BOX 2508 CINCINNATI, OH 45201 Date: S E P i Z017 JAKT FOUNDATION C/O THE LEVY LAW IRM PLLC 421 W RIVERSIDE S E 381 SPOKANE. WA 9920 DEPARTMENT OF THE TREASURY ntification Number: JEFFREY GAUNCE Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 ri,r ..+ 50(a) (2) Form 990/990-EZI990-N Required: Yes Effective Date of Exemption: February 10, 2017 Contribution Deductibility: Yes Addendum Applies: No ID# 31614 Dear Applicant: We're pleased to tell you we determined you're exempt from Federal income tax under Internal Revenue mCtoyouunderSection Section (Donors can deduct tonteibutiots theyake to receive tax deductible bequests. devises, transfers or gifts under Section status,ease n2055, 2P�rkeep2itThis far yourletter recordcould s.help resolve Questions on your Organizations exempt under IRC Section 501(c)(3) are further classified as charity under therCRCeSecctionllistedfoundations, top of thisrrletteryou're a public to 9f we indicated at th90/990-EZ/990 N, ourereccords show you're requirrequired tp of this ed to ffill eanle Form annual information return If(youm990 don'tor filerm a requiredZ) oreturnelectronic or notinotice for(Form threeg90 N. the e-Postcard). aye? consecutive years, your exempt status will be automatically revoke d. enc�oseddadden�umtisthe antbpte9ralthis parr'ofrth�istletteddendum applies. the For important information about your responsibilities as a tax-exempt organization, go to v4vw.irs.gov/char1t1e5ce Entere 42221-P " inuthe csearch tbbar, to view Publication 4221-PC, Comp which describes your recordkeeping. reporting. and disclosure requirements, Letter 947 -2- JAKT FOUNDATION Sincerely. A. /./ 17( Director, Exempt Organizations Rulings and Agreements Letter 947 CITY OF SPOKANE VALLEY APPLICATION FOR 2023 LODGING TAX FUND MONIES INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: September 30, 2022 before 4:00 p.m. Project Title: Western WA Digital Destination/Tourism Marketing Targeting Mobile Users Along 15 Corridor Type of Project: Digital Destination/Tourism Marketing Agency/Organization: NorthAmericaTalk Legal Entity Name (as registered with the IRS): NorthAmericaTalk, Inc. Name/Title of person completing application: Jacob Luplow, VP Sales Phone: C:206-822-1458 E-mail: jake@northamericatalk.com Mailing Address: 2962 Limited Lane NW City: Olympia State: WA Zip: 98502 For -profit X *Non-profit `Public/Municipal Agency *Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding for operations of a tourism -related facility. Must be a public agency to be considered for funding for capital costs of a tourism -related facility. Primary Program Contact (if different than above): Same as above Phone: E-mail: Mailing Address: City: State: Zip: Is this person authorized to sign contracts? Yes X No If No, please give the name of who is the authorized signatory for contracts. Amount requested: $ $18 000 - $40,000 Total activitylprogram budget: $18,000 $40,000 Is this a new or continuing activity/program? New Applicant's match: $ $9'OOD - $44,000 Will there be an admission charge for this activity? Yes No if so, how much? No City of Spokane Valley Request for 2023 Grant Page 4 of 8 II. HISTORY Please see attached 'History' Briefly describe your organization/business. What is its primary function and mission statement? III. PROJECT SUMMARY Please see attached cover letter for the 'Project Summary' Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. IV. SCOPE OF WORK Please see the attached 'Scope of Work' Fully describe the project. In addition, give a brief history of the event or organization. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather -related constraints? f. What measures will you apply to evaluate its success? If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. IMPACT ON TOURISM Please see the attached 'Scope of Work' for the 'Impact on Tourism' Information requested in this section is required to be included at the time the application is submitted per RCW 67.28, as amended by Engrossed Substitute House Bill 1253 in 2013. if estimates are not given for all items listed in this section, then the application will be considered incomplete and will not be advanced to the Lodging Tax Advisory Committee for funding consideration. "Tourism," as defined in RCW 67.28.080(5), means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs. A practical measure of tourism is the number of visitors that are attracted to the area. Provide an estimated or "projected" number of visitors who are expected to be attracted by the proposal in the following categories: Projected (expected to participate) Total Overall Attendance 9,600 Attendees who traveled 50 miles or more to attend Total Of total, attendees who traveled from another state or country 9,600 0 Attendees who stayed overnight Paid Accommodations Unpaid Accommodations 7,680 1,920 Paid Lodging Nights* *one lodging night = one or more persons occupying one room for one night City of Spokane Valley Request for 2023 Grant Page 5 of 8 Provide a description of the methods used in making the above estimations as well as a description of the methods that will be used to determine actual attendance and distinguish among the visitor categories (methods include a head count, car count, survey, or other with explanation). Attachments to this section should be labeled "V. impact on Tourism." This is provided in the attachment labeled "Scope of Work AND Impact on I o+_rrm" Applicants may find more information on the Joint Legislative Audit and Review Committee's guidelines under Data Collection- How to report lodging tax expenditures" at httpalleg.4Na.goyjiarciPa esldefault.aspx . VI. SPOKANE VALLEY CITY COUNCIL GOALS AND PRIORITIES THAT SHOULD BE ADDRESSED IN YOUR APPLICATION The Spokane Valley City Council will make the final award of lodging tax revenues to candidates based upon the recommendations of the LTAC. The City Council has established goals and priorities for using lodging tax revenues to benefit tourism within Spokane Valley. In addition to the evaluation criteria outlined in the other sections of this application, the LTAC desires to understand how the applicant's proposal and project would meet the City Council goals and priorities. Please explain how the proposal meets City Council goals and priorities, listed below. Attachments to this section should be labeled "VII. Consideration of City Council Goals and Priorities" Council Goals and Priorities for Use of the Initial 2% Lodging Tax In August 2013 Council for the first time adopted goals and priorities that it encouragE.d the LTAC to consider when making award recommendations. Based upon subsequent discussions between Council and Staff in the years of 2014 through 2022, these have evolved as follows: 1. Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism. As part of this goal, Council will use lodging taxes for the purposes allowed in State law, which include: a. Tourism marketing b. The marketing and operations of special events and festivals c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non-profit organizations. 2. Council will prioritize funding for destination marketing projects that promote the City as a tourist destination and for capital expenditures to develop tourism destination facilities or venues within Spokane Valley as a means of drawing additional visitors to the City (recognizing that this option is limited to facilities owned by a municipality or public facility district). 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration on events or programs with a demonstrable history of increasing overnight stays. Council may also take into consideration to a lesser degree the economic impact of all major components of our tourism -based economy including shopping, dining and overnight visits. 4. Council will take into consideration revenues received by applicants that were derived from other sources within Spokane Valley and other municipal entities and agencies such as any standing Tourism Promotion Authority and the Spokane Public Facilities District. 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's application. City of Spokane Valley Request for 2023 Grant Page 6 of 8 VII. PROJECT BUDGET Please detail the budget for your project. In addition to completing the chart below, you must also submit your general operating budget, or fund -level budget for public agencies. PROJECT BUDGET SHEET CATEGORY GRANT AMOUNT REQUESTED MATCH* TOTAL To be filled out by Public/Municipal Agencies: 1. Municipality tourism marketing $ $ $ 2. Municipality event and festivals $ $ $ 3. Municipality facilities (operations and capital) $ $ $ To be filled out by For -Profit and Non -Profit Agencies: 1. Non -municipal entities promoting and advertising tourism $18,000 $ $40,000 $9,000 $ $44,000 $27,000 $ $84,000 2. Non -municipal entities for marketing and operating events and festivals $ $ $ 3. Non -municipal entities for operations of tourism -related facilities owned by non-profit organizations $ $ $ TOTALS $18,000 - $ $40,000 $9,000 - $ $44,000 $27,000 - $ $84,000 *While matching funds are not required, the amount of additional funds an organization brings to an event is a good measure of that organization's commitment to success and the broad -base support for the project. City of Spokane Valley Request for 2023 Grant Page 7 of 8 VIII. ATTACHMENTS Please provide the following information as attachments. 1. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. 2. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 3. List of members of the organization's board of directors and principal staff. 4. List co-sponsors, if any, by title and type. 5. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status, if non-profit status is applicable to project proposal. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) w (print or type name) Jacob Lupiow Title: VP Sales Date: 9/20/22 City of Spokane Valley Request for 2023 Grant Page 8 of 8 TALK History NorthAmericaTalk NorthAmericaTalk is a digital media company building and operating Community Social NetworksTM. Through our proprietary technology and sales tools, we are disrupting the media landscape, while building a trusted, valuable, local media brand. Today, our media organizations cover an audience of 5,100,000 neighbors in Washington and Oregon State. Our fast-growing, community focused media companies span the Pacific Northwest. We count hundreds of marketers as long-term customers that use our platforms to reach their target market, grow their brand, and measure results. Our Community Social NetworksTM are online publications that serve as a way of connecting community members with the places they live, play, and stay, and as a way of connecting them with the local businesses and organizations that form the economic, cultural, and social fabric of their communities. NorthAmericaTalk is dedicated to promoting equitable access to community, economic development, service, and recreation through our Community Social NetworksTM. `For more information about our Community Social Networksm, pFease refer to the attached media kit. L TAI 2962 Limited Lane NW Olympia, WA 98502 Dan Jones, CEO/Founder — Jacob Luplow, VP Sales DanANorthAmericaTalk corn - JakellMcgthAmericaTahk corn 206-822-1458 Project Summary Dear City of Spokane Valley Lodging Tax Advisory Committee and Spokane Valley City Council: NorthAmericaTalk is applying to propose a new, innovative project to encourage tourism in the City of Spokane Valley via digital destination and tourism marketing focused on mobile users in Western WA. Through our Western WA media companies spanning the 15 corridor (Vancouver, WA to Bellingham, WA), as outlined in our `Scope of Work', we plan to promote the City as a tourist destination to increase economic activity in the City of Spokane Valley for the year of 2023. An example of content we see valuable that would be created by our team to share and amplify with our Western WA audience includes: • Outdoor recreation — Example: Dishman Hills Natural Area • Water sports — Example: Spokane Valley Parks Splash Pads • Things to do — Example: Inland Northwest Ale Trail • Events and festivals — Example: Spokane Valley Cycle Celebration NorthAmericaTalk has six years of extensive, well -documented work promoting tourism for Grays Harbor Tourism, Bellingham Whatcom County Tourism, Thurston County, and the City of Camas through social media, SEO, and content marketing, and we now have an additional content distribution channel through our partnership with the nonprofit TREAD, who is also working with State of WA Tourism. Additionally, we reach a great demographic of 70% female readers, an average age of 34, and a 72% mobile user base. Our Community Social Networks TM are 'Open to All' and promote equitable access to the communities we serve throughout the Pacific Northwest. 1 NORTHAMERICA TALK 2962 Limited Lane NW Olympia, WA 98502 Dan Jones, CEO/Founder — Jacob Luplow, VP Sales Dan{cNorthAmencaTalk.com - JakeANorthAmericaTalk.coni 206-822-1458 We ask that you consider all documents with thoughtfulness, leaning on us for questions and feedback, and we look forward to assisting you in your destination marketing goals as we bring to life the City of Spokane Valley for our Western WA audience. 2 NORTHAMERICA TALK Scope of Work AND Impact on Tourism 2023 Digital Place and Destination Branding Leveraging Content Marketing, Search Engine Optimization, and Social Networks NorthAmericaTalk is excited and enthusiastic about working with the City of Spokane Valley to support your 2023 destination and tourism marketing goals through social media, SEO, and content marketing. Below, you will find a `Scope of Work' that focuses on amplifying Spokane Valley as a tourist destination and capturing eyeballs on mobile devices along the 1-5 corridor of WA to drive tourism. What we plan to do We plan to collaborate with the City of Spokane Valley to create tourist related content that our team will create and we will distribute to our Western WA audience along the 15 corridor. Our project will begin January 2023 and end December 2023. Further, we will work with the City to best align content with seasonal activities. And we have seen past tourism clients use content to market toward shoulder seasons. Western Washington 15 Corridor @Talk Readership/Users • Reach over 200,000 users/people per week along the 15 Corridor • 158,494 social followers along the 15 Corridor • @Talk platforms along 15 see consistent search traffic for "Spokane" and Eastern WA tourism related interests - ,c liC NOrtf',WeCi media Properties 345,044 c' 'AUYI Ae. IM, Cl,n,On,.., 4,26 25 AA TAMLK Our proposal is designed to maximize search engine results, hit a target demographic, and drive tourism. Project Outcome/Impact on Tourism • Increase economic activity in the City of Spokane Valley for the year of 2023 • Our team will create all content • Quality content that can be reused "Evergreen" • Content that is social media friendly (highly shareable) • Content that is search engine friendly (SEO) • Content that can be shared multiple times and reused (year to year) • Distribution to 100,000s of readers along 15 o Our media properties have over 158,494 social subscribers with whom to share content and thousands of daily readers • High quality articles that are read by a broad audience • Positive community branding • High quality content representing a geographic area • Leverage past data collection to create more informed content decisions through search engine analysis of @Talk data • Increased tourism related online content to assist in driving tourism • We can provide stats: o For content: impressions, reach, and social media interactions o For visual ads: impressions and CTR • We can also provide `tourism impact' for our clients across Western WA, as an example, if references are requested. *Please note: the last several slides in the media kit show example work from other tourism clients in WA. All of our structured estimates are based on Google and social analytics. NORTHAMERICA TALK Packages A. Focus on content marketing along the 15 corridor — 12 month project • 12 Articles selected by the City of Spokane Valley and created by our team • All content published on: a WhatcomTalk.com, SkagitTalk.com, SnohomishTalk.com, SouthSoundTalk.com, ThurstonTalk.com, GraysHarborTalk.com, LewisTalk.com, and ClarkCountyTalk.com • All content shared on social media Investment: • Rctail: $27,000 • Special pricing: $18,000 * B. Extended reach with geo-targeted banner ads along the 15 corridor — 12 month project • Includes everything in package A • Custom banner ad (runs 12 months) on: o WhatcomTalk.com, SnohomishTalk.com, SouthSoundTalk.com, ThurstonTalk.com, and ClarkCountyaik.com Investment: • Special pricing: $28,000 C. Extended focus on content marketing + geo-targeted banner ads along the 15 corridor — 12 month project • 24 Articles selected by the City of Spokane Valley and created by our team • All content published on: o WhatcomTalk.com, SkagitTalk.com, SnohomishTalk.com, SouthSoundTalk.com, ThurstonTalk.com, GraysHarborTalk.com, LewisTalk.com, and ClarkCountyTalk.com • Custom banner ad (runs 12 months) on: © WhatcomTalk.com, SnohomishTalk.com, SouthSoundTalk.com, ThurstonTalk.com, and ClarkCountyalk.com NORTHA ERICA TALK Investment: • Rctail: $84,004 • Special pricing: $40,000 * *Special pricing (applies to packages A, B, and C) • Our sister companies are offering reduced "package" discounts in pricing to create a package deal that is a win for ail stakeholders, which is reflected in the "price match" in the application. • Sister companies: o WhatcomTalk o SkagitTalk a SnohomishTalk o SouthSoundTalk o ThurstonTalk o LewisTalk o GraysHarborTalk o ClarkCountyTalk TAIL NorthAmericaTalk Company Structure Board of Directors Dan Jones, Founder/CEO Amy Rowley, former Director Stephen Backholm, VP Technology Leadership Dan Jones, Founder/CEO Tim Shaw, Director of Client Operations and Experience Jacob Luplow, VP Sales Kristina Lotz, Publisher and Editor Krysta Carper, Publisher and Editor Stacee Sledge, Publisher and Editor Team of 85 content creators across OR and WA 3.59 Hiking, biking, beer Q Community Social NefworkTM Reach our audience Grow your brand Measure the results City of SPOKANE VALLEY Washington Community Mobile Branding "Partnering to Connect Local users" • Ci 5,528,761 Search Requests 345,044 l4 Most Active Consumers Age 25-44 Community Soc al Networks`" Pacific Northwest Media Properties 0 0 0 0 0 0 0 0 0 0 • 0 • 0 • 0 • ThurstonTalk GraysHarborTalk SouthSoundTalk WhatcomTalk LewisTalk ClarkCountyTalk ClatsopNews DeschutesTalk SpokaneTalk Yakimaialk ColumbiaBasinTalk Marion Talk Willamette Talk RogueValleyTalk Skagit Talk Snohomish Talk Gorge -talk User "It knits the fabric of my community tighter around me." - Kelli S., Subscriber MESSAGES Community Content Creators Community Social NetworkT NORTH AMERICA TALK MESSAGES Marketer "I can connect dollars spent to real results - a powerful tool when making marketing budget decisions." - Jacque S., Healthcare • Community ChatterTM What are Community Sofia • Hyper -local Community Media • No Paywall or Subscription • Professional Journalists •Community -driven Stories •Customer -driven Stories •Not Hard News Connect with this Community NORTH AMERICA TALK, Ways to Connect Via this Media Platform Educational Outreach How can someone thrive? How have your services empowered folks to achieve their goals, whatever they may be? • Share Expertise People search for how-tos, expert advice, or simple explanations of complicated things. Association Branding Enable sharing and awareness by other organizations you care about, and then either disclose with your logo or a sentence that the information was made possible by you, Awareness Outreach Banner ads, logo placements, block ads, category sponsorships —all of these are designed just to keep your organization's name or initiative in front of readers for the 7 to 8 times they need to see things for them to register, with click -through capability. 72, Mobile Users Web Traffic 30% 30% 20 % 20% Social Newsfeeds NORTri?MERCA TALK SOCIAL SUBSCRIBERS SEARCH REQUESTS 161,092 5,528,761 Audience Demographic 15 25 33 45 55 65 Average Age 34 Community Content Engine" Assign a topic Publisher Create the contAnt 0 Send to client for b.4mak feedback 7king• 17.1k OGet feedback Content gets published 1 Logo Placement Featured Articles Events Calendar Local Talk Articles Phase 1 : Strategy Phase 2 : Distribution Repurpose Content • a am= egrated Branding PlatforrnTM NORTH AMERICA TALC t Referrers Google Search Bing DuckDuckGo Yahoo Search Ask.com AOL MyWay.com Baidu Live.com DogPile.com Facebook Google News Twitter WordPress Android App NewsBreak App Srnart News Reddit Google Image Search Yandex Go g1e We Reach Consumers Where They ARE: on Their Phones • Over 72% of our views are from mobile devices (and growing) • People are finding our stories: o On Facebook, Twitter, and other social media o On news feed services such as Google News, News Break, SmartNews o Via keyword and context search, and via voice search such as Alexa We make human connections on digital devices with our local community. 3:59 Mobile Users 1 Et c -A T.1ffiti Q NORTH AMERICA TALK t., The Power of Social Media WhatcomTalk.com ,sn,Talk Home About Photos Reviews Videos Posts Community re Like ,s Share ' Suggest Edits • • • WhatcomTaIX.corn �J Septennial '5 a: $'lb PEA s, Local Couple connects with and steps up to help Solstice Senior Living residents. Local Couple Connects With and Steps Up To Help Solstice Senior Living Residents - WhatcomTalk 2 Comments 3 Shares .. Comment Share Contact Lis C) Send message Page Transparency see More Fccc000k Is snur:ing rntornTut'.an to norp you Loner an0Crytan5 toe purpose or a Page. Sor actions sawn co zoo puuare- veto rneruge eno pox cun:ant, 'co Page created - November 5, 2013 People > ***** 17,745 Related Pages ThttrstonTalk.com orestl_astrng a Paearo oWhatcom Kid lnsider r� My Ferndale News Most Relevant - Pure Bliss Desserts gpJenny Hagemann You are an amazing human Alexine Langdonl n; oz Thurston TALI illU[3lb.R TALK 7.50r 1581 Community Branding Working for You Custom Reporting tnreracted • O1ymPia 14873 Date Interacted Impressions Reach Tht fty Thurston - 5 Nrkes Under and 5 Nikes Over 5 Miles Near OINear Olympia 20160505 pat King: u Armstrong Plays at the Evergreen 4 20150713 evergreenlhikes with dogs olympialhikes with kids olympialhiking olympialhiking 14813 2228856 449270 olympicsflong hikes olympiaishort hikes olympialsouth sound radiology logolthrifty thurston 6753 1019856 207470 olympia supply logo high school student researchlkids4wolveslolympia 20760502 high schoolipresident's 6159 930756 189650 environmental youth awardlsfory warren wolvesfthurston solid waste NORTH AMERICA di TALK 1_, Why You Should Advertise With Us • We are where people are looking 0 72% mobile People will find your information via search, newsfeed, social, email, and on our platform • You're NOT the ad: You're the story o When people find you this way, they are invested and interested (time on page stats) • Your brand will be "good news" by association When polled the top phrases folks said about our content was "positive" and "local" Your brand will never be next to something divisive, sad, or scary • Your logo can support community journalism while the article supports you Example of tree story / coffee roaster, etc. • Cost comparison? We ARE cheaper for similar reach but we never highlight Radio or TV schedules will run $1 K or more for just one period —often condensed into a week. Magazine ads, newspaper —they all start at hundreds of dollars for one placement. When they are done, they are done. • Our content lives forever on our site, and you can reuse it as much as you want, or know your logo will still be in that article years later --it doesn't rotate out. 3.59 Mobile Users Q C a -ass ,....1t 1 ,-�F • E t{=t Thurston TAU( LI/Vera.. - 5YURIS - IO3DS ART - CO\{Yl1NTTY CMANNSLS - MATURED BilSINE5SE5 - NON,011OH15 - LOCALrAt& - *CNAAS in - EVENTS CALENDAR pAtlpiay ratrartwde Massy Mensal.: rwn.elc SAI oSoe Rider ream a rreeascawani IT %wr.wee Things to Do in Olympia and Surrounding Areas This Weekend: April 14-21- m 9 .slat Weida ChsdalrY �[ Serangih,s1;Jura rr One. Trig Rle TYne p ExDeeieee 1M Musks! warder: c!, Talmo' this Ida/ al T1w Wi;SJq'=n Ccrlar Thnaz Da n Cr, rp.A :a to ihx 7>d9sto'Oo in A pia and Surrounding Areas This Weekend: Apri119-21 Bicycle Commuter Chefienge Pena: Slrensihening Families One Tr* al a Time 1Y is Iai a9 xy. ',$hhg fir 91rtrr0N.it Chocc glee t 2) Side Bar NORTH AMERICA TALK N,pi..1 1VV Tor, SVGTOAY - SrOROS - ra012 M ART . CCUMYNT' OMNriLLS - MIRlAra!RESINOUS - HGTOAT - .1.0010S - NDMaRONSS - LOCALTAa - ACiiWrus - EVENTS - CAMRNGAR WT TRIPS aral.L. wnl anew OTT 1 mu. YS16*1C uuncersen uenlal apcnsurs LV I Y Side with Spring Arts walk__ Race Against Trafficking 5K :.rnula.Q..�.. ..� r.m ,.. Cy Pqmkuar Ormond Tct, Now Nols.n. ILO • RVW°'9r CR YIaA NV 1OM s. 'HIV uuu, MNT_ imCL0 HE.q•R4Ne07)6*ara * }m0 C2Rvmr6 el Am.rma M.u•i.Mane sam210401• T..Oes.v4W+p io Chad Sutte(s Business is in Recycling, His Heart is in the... 1111 Nen..d Lal WA*, v..r 4M,O L.an r•fINg klepo pp•r 1....4rp NW lacer•. Nmvplr rr.,arca !Olk N Hdl TOWN FmsaYan Color O4•c. CRUISIN`..CURE Ho Rod Mn!creyct. AUGUST* I la AMigh Otitisg atOWW>. 1OaNxaur m .s:rw-.•astTlrv.. arlwnw S0aa.a SUL1 sea Rebr Team a 18 ..nlmp SndNuu, s r:31 .4�a.a+S... INW M....• ■UL: *A...a pmmv: w awrlm &.,pa 1 opal 9.Nr.pm.• m Yws*wed._ r ma mazes. as, • • • • 4 CRUISIN' CURE Flat Rad Mororrycl. Classic Car Show AUGUST* i 11AMAPM Visual Ads I(-3) Block Ad NORTH AMERICA TALK i % a tn,,.Nrd. ■ ., k.... It hp. L'1 • rn:.il.rou+m.- . -AI i (y((100v - SPORTS - rMOO&ARS - COMLIONI, CHANN kLS - RUTU4D11UMNESSLS - M4STO91 PHOTOS NONRROrr,S - Lo4LTNLm kCtivrTl LS - TVthli • C04,4.0O Wv 1RIPS CEO of B,g Brothers Big Sisters of America Makes Hlss.,orMYlsh_. Arnetia Nun Off offi if man a BYcycie Cofnmuter Challenge Puri 2- Bringing Your Etcychng to a New.. 10LcrrY�Pm.. raftels lORrR9i�rRmklR{a N. . 4.oru..urer Comm*, (arIWTT.akaomYMllWn Put.. Otrra■ TM.nOlen.. Cousin, .1 Ckilr (I ue wrfALITMk wM M iron ...s.. mxl.l Tiara an err..rrlrkrrs • NerHan kan Como Simms 4 Local Community Sponsors mullinax 41110 A IA NIA 4 slsai»•C�— 4 ro.R.. Local Community Sponsors mullinax rr.. OLYMPIA [ri3 AP1 Visual Ads I ``"J logo Placement NORTH TALKM • $a r+.. te+saf, sittYlL, lw: 11.,s; �. � tip .R4. Egttt0AY - Sv6R15 - 1000L0RI - terl.IUrlIrY CltANth(LS rEATURlb uUSealaS - HISTOAV - Rrt0i05 - MIN PROFI1S - LOCAL -MC - ACTNITIIS + EVENTS - telekdRN OM TRIPS `1< th +rie al sJ :Moms .`. • Educato`r Ult ate ra�sb4eTeam USA A:f W= Gold`Medalis L5,- ' +V• <4r L 41 11111111 a13®11 A I1...A. ]peels a. nerfat may -Ill.- tafwK, but far ♦anu. fro easier ahn rears at armee.. For Kaherne Na#r joflel S lifelong lore err compact U1Ptate rose.. +ceps ncr re'a0.a nimble 404 tel. 16, anginmg Jane grew w In Mane Caanty. C tons.. A Aar+,a+454 aM4b, W�,Rn0l Warne= Crates as on undergraduate at Furailaldt Lnnorsay. Uenmsle, as Ws rallW by loose +n 050 Era., Pagan in test late 19001. and rt M140 '111.1yea a more than de munmo% try an aaernatrd 7 Million men and a arxn, glrc and bays: ...Ports Mee gaa,eruna 004y - -Carntauog the nareatap nM.+.w.ni and ailli4SIS aW urana al sates, wad sire lanai passing flack nt! atoall, a game Of UOrrm., et patsd w tea mama with a nynrg mac on a reel Mtn eel zprr0, sarrllar b r0obasa; a1.1n the .. : _. Utenata N a min:soon 2 a,.t.:;-�e.c.w. i CM Sgg0 wean reanaceafen ggap.yw lilac r vas, •40ten � ass A lapse Garr <w Local CornrnorEity Sponsors • II IhHents JUg9le Eric work-family-Ille balance. Cut for some, it's cower attar Papas of 5ra5LC0 ter %ethane Kato:05100es, a tiolOng save gr COlrptt{Clve ultlllla1L FetSISO0 000p5 her rerl1105 Nn10te 3n6 up anrminp. 30 -ores grog, t-„a lrarin Count, Carom., A Ca0Y4latc atr.eic, Sirs diS07yeeed LIt6nabe FriSbte a5 an 0ngtryrnelllatt At llunlp0EOt State Visual Ads 1 category NORTH AMERICA TALI • . I L. ..,.:,PI�. i K MOtMOAT - 5. Nis - f000•ANT - C0M1lu N11YCHAANe LS • rE AL0RIDRU5NLSSLS - wSIONT - MWOPS. ND*I.PRONIS - LOCAL IALR • AC1IMILS • LVlNTS • CALENDAR VAT TRIPS L CEO of Big Brothers Big Sisters of : Bicycle Commuter Challenge Part Amens Makes Historic Vlsn_ I 2' Bringing Your Blcychnq to New.. w..... ,-Es R.. a.ofraa.-•u.- The LAa,Sµegiutr.tP' . f01w'I'9A owFmmw-a of 4 C4301.A14.4 Gwsn 1t F•naac ramt VTno 1-rein pq.Sl farmpe as nelcorr.wbry Cowry Ar_..Cnc zu NA.00, • SrrnPhonr Ortrr.v. S ▪ poa Ro6.a an i ]. Tca. of Maury Aksl. -e :A"r•. L SYt p•frr... rrmsloA9er Local Cornm:,nity Sponsors mulIinax 4112, .rai.Y•t�M OOLY� MPIAy ARTS' ® 2 • AY ANIL s ••• L , -. 4 4i -,,.k,siti ..i%s fir, !tit v aL .. �lt..err '--' .-.. tee a , . . -- • �`.i#i. NORTH AMERICA TALK hrifty Thurston Explores Fall • rts Walk 2017 t. tnurgormaik.con, Rae RICE 0, Dowittown Olympia AII i es yo Sylvester Park rs locaterl at 61S Wasnmston St. SE, Olympia. on Ole corner of Coott.si Way and keg.. W. The Port Plaza is locate0 al 7O Ccrumba Street titr, i:nympo. =MN • 1111111111. Ihurstonialk.conn —`0IDENCE 5•,..r. .t 21 st Annual Meeting, the Olympia Downtown Alliance Honored Downtown Champions, including .-erson of the Year; Walker John Submitted by O Community Driven O Customer Driven O Local Talk Things co Do In Olyrnp} i and Surrounding Areas This Weeke^n' April 19-21 5 CRUIStN'= �� CURE Fi.w Rw: Ma.«a7.i. 0 Ca. 3h.... NI Katherine Halmos Jone Mom, Educator, Ultimate Frisbee Team USA Gold Medalist audios. a. a...w.w a bow+.. w.. r.mwa • aaalaa Loc. Commonly Spars., QBanner © Sidebar 0 Block Ad 0 Article Logo 0 Category Placement Darin Creek Trail Now Open to the public C5h55.:^..t0 trww3ca laden rrnNtG 9n T4ufC+Y. J+0e ?5 as the ICLE _l r.•rCGG .R vranp 52.5515 ce tae trail ayatcn at IFrltr Gcnc P eserve +ear.me Cap o Sta• Parer.. The aes.rua.35 et ac 3' ?-ace Wed us beee :5 GFx/4a10On 1010,P. wet rbK 5M5ee ;p aaee the 9es55rit:5 wr.axaee. Kalece. CCL;.555r5. eoretta' a: tt1C Content Marketing Display Ads Audienc� Targeting Mobile Reach Content Marketing • Tell your story • Influence a target market Communit Display Ads • Select various sizes • Place in strategic locations Mobile Us arketing Mobile Reach Audience Targeting • pive►sity your advertising • Link to the community • Talk to a specific demographic What our users are saying Reader & customer feedback Theres no other publication that gives me as much pleasure. - Chuck Robinson, Village Books Stacee and the WhatcomTalk team is a pleasure to work with. I appreciated that I could lust state my goals and Stacee and her team cnuki find the right solution "WhatcomTalk has truiv helped raise the profile of Pickford Film Center throughout Whatcom County. - Jim Sutterfield, - Lindsey Gerhard, Signs Plus Inc Pickford Film Center Their philosophy of promoting the positive that is happening sends such a wonderful message and realty opens all of our eyes to the amazing goings-on in Whatcom Co that most of Would othe not know - Keith Coleman, WhatcornTalk was excellent to work with' They were thorough, accurate and know what they're doing. - Wes Herman, Marriott Bellingham The Woods Coffee NORTH AMERICA TALK integrated Branding PI ttr rm Mobile Community Marketers 143U1j VEI PiCKFORURG4.CBOTBR MDT 013101 BAKER THEATRE WIZLE FOODS 14,1111. -0 First Federal lief"`"_ SPa X C� OWL 1.8 Spo DUSTRIAL CREDIT UNION CHAMBER OF COMMERCE SELLINGHAM •Belling ham Peoples Bank it A Ii her Ierd of scn'w . NORTH AMERICA TALK Integrated Branding Platform." Mobile Community Marketers SouthSound RA D I I. t.) G I If Holiday lnn AN IHG"HOTEL 0� KGY 95.3 UAYN E OS KCET-I"AI�LE RA S H CHAR O Q CENTER'6BUSINESS c.c I N NO V A T I ON WHHLE FOODS. MARKET cg/ACEy FuRNITUREC Xfinity Heritage BANK I-5 CARS 77 BRANDS! H )N1 REDS OF VEN/CL EO A RV.5 '"IDENCE INTER Heel*ri & Servces TRANSIT NORTH AMERICA di TALE( I., Example Tourism Work The following slides show examples of some of the work we have done for the tourism industry. 3:59 Mobile Users 112 Q Onsite Experience Branding NORTH AMERICA TALK 1,, Onsite social posts • Locations/Experience o Ocean Crest o Friends Landing o Clamming o Rain Forest c Lake Sylvia • Added ideas toss into chat? 8:(17 AT&T r.t's: a9U. C SouthSoundTalk.com • We are out in the rain forest today. Here are a few shots from the Quinault Lodge. www.graysharborta Ik.com !II 0 a 5 Comments 00 124 > 05 C We are there today too! 1d Like Reply Message fpRuth E. Getchell Love it there! 1d Like Reply Message Colleen Richeal Kaneen Great memories of visits there 1 d Like Reply Message Comment as ThurstonTalkcc III 0 0 Nick Jones and 13 others ) • Polly Vann I have convinced a friend that she needs to stop there next week! If 13h Like Reply Cjil Barb Jones It is so beautiful. I was fortunate to have my retirement party there! 13h Like Reply Gail Todaro Freeman It is so beautiful there! 2h Like Reply Kay Wacker-Bettencourt Love Lake Quinault •= 26m Like Reply Write a comment... t } Itl 0 Visual Branding / Place Branding ---- Sidebar Video iU TALK E9EREDAY • SPORTS FOODS. ART - COMM4N11Y fpMNKLS FISTUREO RUSNEDSES • MISFORY • P HOTNON -PRO MS L OCALTAL* ACTIVITES EVENTS - CALENDAR DAY TRIPS COY1D-19 LOCAL I1..1FORA441ION Yelm's All -Volunteer Boards and Commissions Play Valuable Role In Community Pepe Join Pan HO School Girth Cross Country Cant1R.. SUE. redo, Espn Bays and Olympias CuloNnsn Finish Second I.Ynw.eat va .sun 1.4. ,Faro s.aa, an AC UI Su 4WMea1N uaM1.11 rud maa.ayM1 Camp uarluln Ca141, s+;nalaaapl9A wiry Iti.� aua.i., lan,u Muwls ,PSI um kw..., 10 . ,::.... uYn crew i 12.01 AT Eastslde Urban Farm & Garden 2:OG pm Lady 'slay at trtlers l`_ Bar and ;rill l~n Sidle i llndi_ Vivv. Colonial jI N.,a.rwr faau,r Ydmrian T RCa,YAYM la Ikea M.R.a of LM0T OSM5 La-s.a wf,..nlr N..NI liscanlunty MSP0ES Ponna Pwq< wls. Tunondot Cantinas To Impress, Heads 1nlA Stair Football Playoffs as 0's Tap Sad 1t IAya40lCIC dllmnglcuAN 1.4 i.e. Pd.s frlm Fein Anumvx AwM 61.6GG V0lI14lu Lwu.la sun u. NORTH AMERICA Digital Place Branding + Experience Branding TALK 16_, Min 11111.p4?py iu 1 4 z.Npli- Ts. 7745 aM rt. IN I EAM .:161mr, eyl 01, Put 12,011 pm Lacr, Mhiuq 4IIPasme.lkeetrig 4: ',Ilan ,..111.1. L.,1; dA-6.3 COuntry C4JD x ThurstonTalk I Olympta_. 1:1 < Mu, S(0111:314COni 1200 : pm lothao 7146 am I ti< litt !LAM 11,mmv. 12:IXI p0. 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S,ire FooTt..all RL1yoM:c vcs Top sRd 12.01 AT Eastside Urban Farm & Garden 2:00 pm Lady Day at Emerson's Bar and Grill (5 State Theater View Calendar; NORT Digital Place Branding + Experience Branding TALK �n�R�cA Onsite Experience Branding: Lake Sylvia : Trail System Lake Sylvia : biking Storm Watching Clamming Friend Landing Ocean Crest di Digital Place Branding + Experience Branding NOTALK Trip 1: Four Day Onsite Content Creation in Grays Harbor (Montesano, Copalis, Seabrook, Quinault) • @Talk Bellingham Team + Olympia Team • 4 adults 3 Kids • Content Focus o Family and Couples ■ Get out of the city and explore • Grays Harbor Content Directory : Internal Content Sharing Experience Branding Winter Storm Watching Clamming Mountain Biking LewisTalk.con 1167jduly r.; 4,6 0ut on the WA coast cooling off today! -kites www.graysrarooriaik corn Adi Get More Likes, Comments and Shares V0 en you boost this post, you'll show it to more people. 1,083 34 People Reaehed Engagements Boost Post Digital Place Branding • Place Branding o Articles o Videof.gif Experience Branding o Articles o Videof.gif • * Social Media Live Video * Live Experiences ** Influencers/Slogger ** Take a walk through Seabook ** Experience a brewery ** Experience razor clam digging NORTH AMERICA Experience Branding TALK t Thurston TALK EVERYDAY - SPORTS - FO0]L ART - :ohm uourr CNANNELS - FEATURED BUSINESSES + HISTORY + PNOIOS NON -PROFITS LOCAiIALR - ACTIVITIES - EVENTS - CALENDAR DAY TRIPS DAY TRIPS FROM THURSTON COUNTY Seabrook Supports the Local Community through Local Business hMia�to smrmWatch onthe- l mys laarooTCoasr tRYgiioT tiii*Fou al AlltROMMItSloral 1ri Abordool Where to Ride Diri Sikes and ATVs Come Out for a @ikk or ATV Ride at Around Grays Harbor Grays Harbor... 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Irene — 3 lanai Parks 'Or Camping on ale niasninguan Coast Where to RV Camp on the Way to Ile Washington Coast Go Cnaat Camping tn Washnoan at these SO Destinabona . .. • ! 3.4.cm Vavre Camp At A Quiet Start Park On The Waaningron Coast „. 301.1 Cesal 00 NORTH AMERICA di TALK 1,, 3:59 Mobile Users , DarPo Creek Trail Now Clime to the kb. Re ,i .. .vslrm at 4+-4u - rya •^rCtt"_• State P—,-t. itiffkPa.+ -1".0 7,E ae_ _ .v Sea :a NORTH AMERICA TALK Content Marketing Display Ads Mobile Reach Content Marketing • Tell °your story • influence a target market Display Ads • Select various sizes • Place in strategic locations arketing Mobile Reach & Audience Targeting • Diversify your advertising • Link to the community • Talk to o specific demographic // CITY OF SPOKANE VALLEY APPLICATION FOR 2023 LODGING TAX FUND MONIES INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: September 30, 2022 before 4:00 p.m. Project Title: Northwest Winterfest Type of Project: Holiday, Cultural and Arts Festival Agency/Organization' Northwest Winterfest Legal Entity Name (as registered with the IRS): WOW China NameITitie of person completing application: Sam Song Phone: 509.280.2739 E mail: samsong44@hotmail.com Mailing Address: 3328 E 24th Ave City Spokane State: WA zip:99223 For -profit *Non-profit X *Public/Municipal Agency *Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding for operations of a tourism -related facility. Must be a public agency to be considered for funding for capital costs of a tourism -related facility. Primary Program Contact (if different than above): Phone: E-mail: Mailing Address: City: State: Zip: Is this person authorized to sign contracts'? Yes X No If No, please give the name of who is the authorized signatory for contracts. Amount requested: $ 55,000 Applicant's match: $ 125,000 Total activity/program budget: $208,880 Is this a new or continuing activity/program? Continuing Will there be an admission charge for this activity? Yes No If so, how much? $9.90 - 14.90 City of Spokane Valley Request for 2023 Grant Page 4 of 8 II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. IV. SCOPE OF WORK Fully describe the project. In addition, give a brief history of the event or organization. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather -related constraints? f. What measures will you apply to evaluate its success? If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. IMPACT ON TOURISM Information requested in this section is required to be included at the time the application is submitted per RCW 67.28, as amended by Engrossed Substitute House Bill 1253 in 2013. if estimates are not given for all items listed in this section, then the application will be considered incomplete and will not be advanced to the Lodging Tax Advisory Committee for funding consideration. 'Tourism," as defined in RCW 67.28.080(5), means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs. A practical measure of tourism is the number of visitors that are attracted to the area. Provide an estimated or "projected" number of visitors who are expected to be attracted by the proposal in the following categories: Projected (expected to participate) Total Overall Attendance 50,000 Attendees who traveled SO miles or more to attend Total Of total, attendees who traveled from another state or country 11,000 1,150 Attendees who stayed overnight Paid Accommodations Unpaid Accommodations N/A 1,400 Paid Lodging Nights* *one lodging night = one or more persons occupying one room for one night 3,500 City of Spokane Valley Request for 2023 Grant Page 5of8 Provide a description of the methods used in making the above estimations as well as a description of the methods that will be used to determine actual attendance and distinguish among the visitor categories (methods include a head count, car count, survey, or other with explanation). Attachments to this section should be labeled "V. Impact on Tourism." Applicants may find more information on the Joint Legislative Audit and Review Committee's guidelines under "Data Collection- How to report lodging tax expenditures" at hitpa/leg.‘aax,o‘ jlarc/Pay.es/delault.aspx . VI. SPOKANE VALLEY CITY COUNCIL GOALS AND PRIORITIES THAT SHOULD BE ADDRESSED IN YOUR APPLICATION The Spokane Valley City Council will make the final award of lodging tax revenues to candidates based upon the recommendations of the LTAC. The City Council has established goals and priorities for using lodging tax revenues to benefit tourism within Spokane Valley. In addition to the evaluation criteria outlined in the other sections of this application, the LTAC desires to understand how the applicant's proposal and project would meet the City Council goals and priorities. Please explain how the proposal meets City Council goals and priorities, listed below. Attachments to this section should be labeled "VII. Consideration of City Council Goals and Priorities" Council Goals and Priorities for Use of the Initial 2% Lodging Tax In August 2013 Council for the first time adopted goals and priorities that it encouraged the LTAC to consider when making award recommendations. Based upon subsequent discussions between Council and Staff in the years of 2014 through 2022, these have evolved as follows: 1. Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism. As part of this goal, Council will use lodging taxes for the purposes allowed in State law, which include: a. Tourism marketing b. The marketing and operations of special events and festivals c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non-profit organizations. 2. Council will prioritize funding for destination marketing projects that promote the City as a tourist destination and for capital expenditures to develop tourism destination facilities or venues within Spokane Valley as a means of drawing additional visitors to the City (recognizing that this option is limited to facilities owned by a municipality or public facility district) 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration on events or programs with a demonstrable history of increasing overnight stays. Council may also take into consideration to a lesser degree the economic impact of all major components of our tourism -based economy including shopping, dining and overnight visits. 4. Council will take into consideration revenues received by applicants that were derived from other sources within Spokane Valley and other municipal entities and agencies such as any standing Tourism Promotion Authority and the Spokane Public Facilities District. 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's application. City of Spokane Valley Request for 2023 Grant Page 6 of 8 VII. PROJECT BUDGET Please detail the budget for your project. In addition to completing the chart below, you must also submit your general operating budget, or fund -level budget for public agencies. PROJECT BUDGET SHEET CATEGORY GRANT AMOUNT REQUESTED MATCH* TOTAL To be filled out by Public/Municipal Agencies: 1. Municipality tourism marketing $ $ $ 2. Municipality event and festivals $ $ $ 3. Municipality facilities (operations and capital) $ $ $ To be filled out by For -Profit and Non -Profit Agencies: 1. Non -municipal entities promoting and advertising tourism $ $ $ 2. Non -municipal entities for marketing and operating events and festivals $ 55,000 $125,000 $180,000 3. Non -municipal entities for operations of tourism -related facilities owned by non-profit organizations $ $ $ TOTALS $ $ $ *While matching funds are not required, the amount of additional funds an organization brings to an event is a good measure of that organization's commitment to success and the broad -base support for the project. City of Spokane Valley Request for 2023 Grant Page 7 of 8 VIII. ATTACHMENTS Please provide the following information as attachments. 1. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. 2. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 3. List of members of the organization's board of directors and principal staff. 4. List co-sponsors, if any, by title and type. 5. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status, if non-profit status is applicable to project proposal. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) Sam Song Title: Executive Director Date: 9/20/2022 City of Spokane Valley Request for 2023 Grant Page 8 of 8 ATTACHMENT to APPLICATION FOR CITY OF SPOKANE VALLEY, WA 2023 Lodging Tax Grant Application II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? The Northwest Winterfest is inspired by the cultural activities facilitated by the 2015 Washington State Chinese Lantern Festival, which generated a total economic impact of $4.67 million for the region. It has been hosting cultural, arts, in -person performances, and lights festivals since 2018. Starting from 2020, the Northwest Winterfest team began development to create the flagship event, to become the premier annual winter festival in our region. Our mission is to create passion in cross cultural understanding and appreciation in the global Community. The key values are RESPECT, PASSION, WIN -WIN, CREATIVITY AND INTEGRITY. Northwest Winterfest features life size lights displays in the form of traditional Chinese Lanterns, lantern Christmas trees hand painted by regional artists, art and crafts, food and entertainment, culture and education, all happening during the holiday season. We hosted the large scale events in Spokane Valley and the Tri-Cities in 2021 and 2022. III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. The marketing and promotion of the Northwest Winterfest is being coordinated and enthusiastically supported by Avista, Visit Spokane, Mirabeau Park Hotel, City of Spokane Valley, the Family Guide, local school districts, and 30 plus cultural organizations in the region. The impact of Northwest Winterfest on tourism to the City of Spokane Valley and our region will be long-term oriented as it is an annual event and has a successful track record. The funding we request will be used to help all aspects of the events, including but not limited to capital purchases, event operations, marketing and promotions. IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? The 2023 Northwest Winterfest features the following: o Winter Wonderland of "Holiday Themed" giant lanterns o Northwest Winterfest Cultural Celebrations with demos, arts and crafts, and live performances on the dedicated stage o Northwest Winterfest Kids Wonderland with interactive activities o Educational guided tours available for schools and nonprofits o Hand -painted Christmas Trees by local artists featuring 20 cultures b. How and why the community will benefit? Northwest Winterfest provides an opportunity for all families to this event by offering free access for all kids 10 and under, Northwest Winterfest will bring guests from near and far to Spokane Valley, increasing the hotel occupancy, local restaurant visits, and retail sales. The Hispanic, Asian, African American, Native American, Middle Eastern, the Caucasian Community, and many others will come together in unity for a cross cultural exchange by celebrating our beloved holiday traditions. Northwest Winterfest will add to the identity of the City of Spokane Valley as being a unique, family friendly and culturally diverse community. c. What are the beginning and ending dates of your project? December 1, 2023 to December 31, 2023.. d. Is it a seasonal activity appropriate to its location? Yes. The Spokane County Fair & Expo Center is a perfect location for this event, with many other holiday events held there annually. It is handicap accessible, with free parking. And it is on the public transportation route. e. If an outdoor activity, are there any weather -related constraints? It is an indoor event. f. What measures will you apply to evaluate its success? (Refer to examples, too) 1. Attendance. 2, Economic impact to the City of Spokane Valley and Spokane County. 3. Reviews by participants on social media platforms. 4. Media coverage. 5. Hotel room nights. 6, Cultural awareness. 7. School and nonprofits participation. V. IMPACT ON TOURISM Provide a description of the methods used in making the above estimations as well as a description of the methods that will be used to determine actual attendance and distinguish among the visitor categories (methods include a head count, car count, survey, or other with explanation). Attachments to this section should be labeled "V. Impact on Tourism." Estimations Method: We used the Lodging Tax Report: 2018 Lodging Tax Expenditures Update compiled by Joint Legislative Audit & Review Committee (JLARC) as the main tool to estimate "Attendees who traveled 50 miles or more to attend", "Attendees who stayed overnight" and "Paid Hotel Nights", Rather than using data from the whole state, we used the interactive dashboard data only from Spokane and Spokane Valley. Based on the total from 2014 to 2018, we used the percentage of each category to the total attendees to generate the estimates. Interactive dashboard can be found from the link below: 2 https://public.tableau.corn/profile/ilarc#!/vizhome/LodgingTaxMunicipalSummary/MunicipalSu mmary 2 Actual attendance will be obtained by the ticket sales, ticket giveaways and complimentary access for the underserved or special guests; we will work with local tourism agencies and our own ticketing system to identify attendees from over 50 miles radius; we work with the hotels and to track paid hotel nights. Spending Habits of Tourists • 83% of families will splurge on their travel destination when planning a vacation, 68% on paid attractions, 68% on staying close to their destination, 63% on eating out/food and 63% on the length of their trip (NYU) • 26% of American domestic travel expenses go towards food services, 20% towards public transportation, 20% towards lodging, 17% towards auto transportation, 10% towards recreation/amusement and 7% towards retail (US Travel Association) • Travelers who book their activities ahead of their trip spend 47% more on lodging than those who wait to book (800king.com) • Lodging costs are about 26% of total travel expenditures for domestic trips, and 21% for international trips (Value Penguin) • On average, excluding airfare, 30% travelers aged 55-64 spend $1500-$2500 on a one -week trip (Solo Traveler) • 37% of travelers are very likely to splurge on food and drink experiences (WYSE Travel Confederation) • 27% of travelers are likely to spend more on events or festivals (WYSE Travel Confederation) Source: https://blog.accessdevelopment,com/tourism-and-travel-statistics-the-ultimate- collection Projected numbers for 2023 is listed on the application VII. Consideration of City Council Goals and Priorities SPOKANE VALLEY CITY COUNCIL GOALS AND PRIORITIES THAT SHOULD BE ADDRESSED IN YOUR APPLICATION The Spokane Valley City Council will make the final award of lodging tax revenues to candidates based upon the recommendations of the LTAC. The City Council has established goals and priorities for using lodging tax revenues to benefit tourism within Spokane Valley. In addition to the evaluation criteria outlined in the other sections of this application, the LTAC desires to understand how the applicant's proposal and project would meet the City Council goals and priorities. Please explain how the proposal meets City Council goals and priorities, listed below. Attachments to this section should be labeled "VII. Consideration of City Council Goals and Priorities" 3 Recognizing the Council's desire to fund innovative events, Northwest Winterfest is inspired by the diversities of cultures, the richness of arts, hospitalities of our region and the success of Washington State Chinese Lantern Festival which attracted 80,000 attendees in 2015 and generated an economic impact of $4.6 Million to the local economy. Based on the 2015 attendance report, and our success in Spokane Valley in 2021 and the Tri-Cities in 2022 during a pandemic, we are anticipating an attendance of 50,000 in 2023. We are encouraged and motivated by the overwhelmingly positive feedback from people we have shared the idea with, from the City of Spokane Valley Council, to local businesses like Mirabeau Park Hotel, AVISTA, the Family Guide, Kumon Math and Reading Center, many nonprofits, local school districts, and individuals. We have a vision that this will come into fruition with the support and partnership from all of them. The funding we request will help us continue this unique event combining arts, culture, lighted giant lanterns, holiday celebrations, food and crafts over the holidays, therefore perfectly fitting the goal and priorities of the lodging tax, as stated in the application "Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism." Northwest Winterfest is well positioned to grow into an annual premier holiday event that is based in Spokane Valley, attracting guests from near and far. The event will be marketed throughout the Pacific Northwest. It will distinguish Spokane Valley as the most popular holiday destination in our region. VII. BUDGET Please detail the budget for your project. In addition to completing the chart below, you must also submit your general operating budget, or fund -level budget for public agencies. 4 May 25`h, Wednesday Meeting Recap: Attendees: Lee Cameron, Charity Doyl, Sam Song Location: Mirabeau Park Hotel 1. Charity will contact Killen from ICCU, as well as Windermere Foundation and Washington Trust for funding support. 2. Lee will follow up with Visit Spokane for a meeting. 3. The team identified some grants opportunities, and assigned Charity and Sam to apply for Humanities Washington, 2023 Spokane Valley Economic Development and Social Services Grant, as well as the lodging tax grant. 4. Sam has sent the sponsorship video and packet for Tri-Cities to Charity to finalize for Spokane event. 5. We are planning for an indoor weekend only festival with different weekly culture programming. Proposed hours are Friday (5-8), Saturday (4-8), and Sunday (3-6). Private tours for school groups, seniors and corporate on Wednesday and Thursday. 6. Ticket price: $14.90 11 and up; $12.90 for seniors, active duty, veterans; kids 10 and under FREE. NO DATES for tickets. Early bird special during the Fair and the month of November for $10. 7. Sam will update the budget. 8. Sam will draft a layout, three of us will visit the site again for further planning needs. 9. We will work with school PTA groups and regional non -profits for tickets sales ($2 for each ticket sold). 2022 WOW CHINA/NORTHWEST WINTERFEST BOARD OF DIRECTORS I ROSTER First Last Position Affiliation Email Phone Danielle Xu Treasurer Gonzaga University xu@gonzaga.edu 509.919.9634 Gavin Cooley President City of Spokane Retired coolevg@grnail.com 509.995.3376 Lance Laurier Secretary CHAS Health Iancelaurier@gmail.com 509.319.4486 Lee Cameron Co -Chair NW Winterfest Park Hotel Cameron@mirabeauparkhot LMirabeau 253.686.2386 el_com Charity Doyl Co -Chair NW Winterfest The Family Guide charity@thefamilyguide.org 509.928.9664 Sam Song Executive Director WOW China samsong44@hotrnail.com 509.280.2739 yr IRSDepaIGnent or the Tr..astu'y 1nternal ltew ue Serricc P.Q. Box 2508 Cincinnati OH 45201 wy, 021958 WOW CHINA INC % JEFF KAVADIAS 3328 E 24TH AVE SPOKANE WA 99223 In reply refer to: 0248232325 Nov. 29 2017 LTR 4168C 0 000000 00 00012417 BODC: TE Employer ID Number: Form 990 required: Yes Dear Taxpayer: This is in response to your request dated Nov. 17, 2017, regarding your tax-exempt status. We issued you a determination letter in August 2017, recognizing you as tax-exempt under Internal Revenue Code (IRC) Section 501(c) (3). Our records also indicate you're not a private foundation as defined under IRC Section 509(a) because you're described in IRC Section 509(a)(2). Donors can deduct contributions they make to you as provided in IRC Section 170. You're also qualified to receive tax deductible bequests, legacies, devises, transfers, or gifts under IRC Sections 2055, 2106, and 2522. In the heading of this letter, we indicated whether you must file an annual information return. If a return is required, you must file Form 990, 990-EZ, 990-N, or 990-PF by the 15th day of the fifth month after the end of your annual accounting period. IRC Section 6033(1) provides that, if you don't file a required annual information return or notice for three consecutive years, your exempt status will be automatically revoked on the filing due date of the third required return or notice. For tax forms, instructions, and publications, visit www.irs.gov or call 1-800-TAX-FORM (1-800-829-3676). If you have questions, call 1-877-829-5500 between 8 a.m. and 5 p.m., local time, Monday through Friday (Alaska and Hawaii follow Pacific Tine). PRESENTED BY About Northwest Winterfest Northwest Winterfest, a Washington State 501(C)3 nonprofit organization, is inspired by the award -winning 2015 Washington State Chinese Lantern Festival, which generated a total of 4.66 million economic impact to the Spokane region. It has been hosting cultural, arts, in -person performances, and lights festivals since 2018. WASHINGTONC4ftrit hiEKIV About Northwest Winterfest Starting from 2020, the Northwest Winterfest team began development to create the flagship event, to become the premier annual winter festival in our region. Our mission is to create passion in cross cultural understanding and appreciation in the global Community. The festival promoted the professionally produced cultural presentations on our website, dedicated YouTube channel, and other social media platforms. About Northwest Winterfest Northwest Winterfest features life size lights displays in the form of traditional Chinese Lanterns, lantern Christmas trees hand painted by regional artists, art and crafts, food and entertainment, culture and education, all happening during the holiday season. We hosted the large-scale events in Spokane Valley and the Tri-Cities in 2021 and 2022. 2023 Northwest Winterfest Spokane Valley In 2023, Northwest Winterfest will be held indoor to create a warm and weatherproof ambience for our guests to enjoy the amazing event. The event will occupy approximately 70,000 square feet of display space at the Spokane County Fair and Expo Center. This year's event has grown to ten different areas featuring more than twenty groups of holiday lights, entertainment, cultural tree exhibit, and interactive activities. 2023 Northwest Winterfest Spokane Valley The displays range from 30 to 130 feet in length, 3 to 25 feet in height, with thousands of LED lights wired inside the welded steel structures wrapped by hand painted silk fabrics. The displays took a troop of 30 plus overseas artisans three months to complete. 2023 Northwest Winterfest Spokane Valley Northwest Winterfest is a family friendly holiday event, held weekly Friday through Sunday. Kids from 1 to 92 will have the opportunity to enjoy these handcrafted lights, entertainment, cultural displays, and interactive activities. All kids 10 and under enjoy free access to the festival. y 2023 Northwest Winterfest Spokane Valley Hot beverages and holiday themed food will be available during event hours. Northwest Winterfest will also provide a unique opportunity for private corporate, groups, and nonprofit events of 50 and larger tailored to your needs. We partner with nonprofits and local school districts to provide fundraising opportunities to support their mission. 2023 Northwest Winterfest Spokane Valley Returning to the Northwest Winterfest is our mascot BOW. BOW will be onsite each weekend to welcome our guests and might be your favorite Christmas photo buddy this holiday season. Northwest Winterfest Vision Nort-hwest Winterfest will continue to grow this holiday event with new displays annually and aim to become the premium holiday destination for our region, for years to come. CITY OF SPOKANE VALLEY APPLICATION FOR 2023 LODGING TAX FUND MONIES INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. 1. PROJECT APPLICATION DEADLINE: September 30. 2022 before 4:00 D.M. Project Title: Marketing Spokane County Interstate Fair & Interim Events Type of Project: Marketing Agency/Organization: Spokane County Fair & Expo Center Legal Entity Name (as registered with the IRS): NamelTitle of person completing application: Erin Gurtel-Director Phone: 509-477-2785 E-mail: egurtel@spokanecounty.org Mailing Address: _404 N Havana, Ste 1 City: Spokane Valley State_'' zip, 99202 For -profit *Non-profit *Public/Municipal Agency _X *Must be a non-profit 501(c)(3) or 501(e)(6) or a public agency to be considered for funding for operations of a tourism -related facility. Must be a public agency to be considered for funding for capital costs of a tourism -related facility. Primary Program Contact (if different than above): _Rochelle Buchanan Phone: 509-477-2784 E-mail: _rbuchanan@spokanecounty.org Mailing Address: 404 N Havana, Ste 1 City: _Spokane Valley State: WA Zip: 99202 Is this person authorized to sign contracts? Yes No If No, please give the name of who is the authorized signatory for contracts. Erin Gurtel Amount requested: $ 100,000.00 Applicant's match: $ 45,000.00 Total activity/program budget: $145,000,00 Is this a new or continuing activity/program? _Continuing Will there be an admission charge for this activity? Yes X No If so, howmuch? Adults $13.00, Youth/Senior/Military $10.00, Children 6 and under no charge City of Spokane Valley Request for 2023 Grant Page 4 of 8 II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? The Spokane County Fair & Expo Center 97-acre facility continues to change to meet the needs of the community and contribute to our local economy. This facility has grown from only hosting the annual Fair, to a facility that hosts local, regional, and international events and conferences. The Spokane County Fair & Expo Center hosts over 110 interim events, The 2022 Spokane County Interstate Fair saw 210,616 guests from over 15 states, as well as British Columbia. Welcoming over nearly 500,000 guests though our gates annually! Mission Statement As one of Spokane's largest annual events, the Interstate Fair strives to be a place where one can visit the past, explore the future, and enjoy the wonders of the present in a single location by: • Promoting public education related to our agricultural heritage; • Serving as a showcase of the talents of our community by providing a means of education, exhibit, and competition; • Promoting family -oriented entertainment and activities; • Providing superior customer service and an enjoyable experience; • Recognizing the vast cultural diversity of our participants and visitors; • Providing commercial opportunities that showcase information and new products related to agriculture, outdoor living, and other local interests; Being innovative and creative in planning and growth in a secure and fiscally responsible way; and providing a safe and friendly environment. III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. To market and advertise the Spokane County Interstate Fair and Interim Events to an audience in the Spokane area and beyond. We want to build on bringing in attendees that will reserve hotel/motel room nights and spend money in Spokane Valley (shopping, dining, fuel, etc.) in conjunction with attending the 2023 Spokane County Interstate Fair and Interim Events held at the Spokane County Fair & Expo Center. The Spokane County Interstate Fair will continue to enhance the Fair overall as we strive to add new activities, exciting Grandstand entertainment, educational displays, land free entertainment throughout the grounds. This adding to attendees' positive experience in pttending the Interstate Fair. Below are some of the attractions at the 2022 Spokane County Intrstate Fair. • Flying Fools High Dive Show • Sensory Day • The All -Alaskan Racing Pigs • North Stage with 10-days of local and regional entertainment City of Spokane Valley Request for 2023 Grant Page 5 of 8 • Critter Country • 10-Days of local Car Clubs showing off their prized vehicles • Mutton Bustin' and the Legendary Longhorns • The Junebugs on the Bites & Beats Stage • Cornhole play for free, and tournaments were held all 10 days. • Daily Entertainment in the main beer garden featuring local musicians • Roving entertainment • Art Walk through out the grounds • Selfie Wall (painted by local artist) • 8 Days of Grandstand Entertainment- Rodeo, Concerts, Truck & Tractor Pulls, and Demolition Derbies To accomplish this, we will continue to increase our advertising efforts to reach areas in Western Montana, Idaho, Canada, Eastern Oregon, and canvas the entire state of Washington. Advertising mediums used will include social media, radio, television, and print. With the increase in the use of paid social media we have enhanced our marketing plan to target our advertising to those on social media through Facebook, Instagram, Twitter, and Snap Chat. This is in addition to TV, Radio, and print advertising. New this year we advertised on Hulu, Roko, and Social Mirroring (follows you on social media platforms). Additionally, we will continue to market our Interim Events throughout the year in regional tourism publications, social media, and other media outlets. Some of our larger Interim Events include: The Spokane Boat Show in January, with over 10,000 attendees in 10-days, the Spokane RV Show, with over 10,000 attendees in 4-days, the Big Horn Show in March, with over 30,000 attendees in 4-days, The Speed and Custom Show in April with over 10,000 attendees in 3-days, The Farm Chicks in June with over 10,000 attendees in 2-days and the Goodguys Rod & Custom Show in August with over 15,000 attendees in 3-days. We continue to work with and invite City of Spokane Valley lodging properties to partner with the Interstate Fair and encourage our interim events to create stay and play packages. We include our hotel partners on both of our web sites, year-round www.fairandexpo.orq and www. interstatefair. orq. Through our increased marketing efforts and community partnerships we will see more visitors to the City of Spokane Valley attending the Spokane County Interstate Fair and our Interim events. This, increasing the number of tourists attending the Interstate Fair and other events and the number of room nights reserved in the community. Out of town visitors and attendees will also buy gas, eat at area restaurants, and buy goods and services. IV. SCOPE OF WORK Fully describe the project. In addition, give a brief history of the event or organization. Expand on your Project Summary to address such issues as: a. What it is you wish to do? Continue to enhance the Spokane County Interstate Fair attractions, educational exhibits and the entertainment acts in the Grandstand Arena at the 2023 Spokane County Interstate Fair and increase advertising efforts to reach audiences outside of the Spokane area. We would also like to assist in City of Spokane Valley Request for 2023 Grant Page 6 of 8 marketing our interim events to promote to local and out of area audiences. b. How and why the community will benefit? The community will benefit by having an exciting, educational and agricultural based event to attend. The Fair will continue to bring more overnight stays to the community along with attendees buying gas, food, shopping, etc. during the fair, September 9-17, 2023 in addition to the days prior to the Fair opening and days after the Fair closes. • Over 290 vendors participate in the 10-day Fair - many not residing locally — generating over 2,500 room nights. • Over 1,040 animals were exhibited at the 2022 Fair — this bringing individuals and families to show their animals for several days at the Fair — for many requiring camping or hotel stays, buying food, supplies for their animals at local stores, fuel, etc. c. What are the beginning and ending dates of your project? January 2023-December 2023 d. Is it a seasonal activity appropriate to its location? Yes e. If an outdoor activity, are there any weather -related constraints? Potentially there could be. f. What measures will you apply to evaluate its success? • Gate attendance/revenue for Interstate Fair • Entertainment revenue • Food revenue • Carnival revenue • Alcohol revenue • HotellMotel revenues (number of nights reserved during Fair) • Number of lodging properties that partner/participate Interim Events: • Gate attendance/revenue for Interim Events • Hotel/Motel room nights If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. IMPACT ON TOURISM information requested in this section is required to be included at the time the application is submitted per RCW 67.28, as amended by Engrossed Substitute House Bill 1253 in 2013. If estimates are not given for a(( items listed in this section, then the application will be considered incomplete and will mg be advanced to the Lodging Tax Advisory Committee for funding consideration. "Tourism," as defined in RCW 67.28.080(5), means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs. A practical measure of tourism is the number of visitors that are attracted to the area. Provide an estimated or "projected" number of visitors City of Spokane Valley Request for 2023 Grant Page 7 of 8 who are expected to be attracted by the proposal in the following categories: Projected (expected to participate) Total Overall Attendance: 460,000 Attendees who traveled 50 miles or more to attend Total: 36,000 Of total, attendees who traveled from another state or country: 3,600 Attendees who stayed overnight Paid Accommodations: 13,900 Unpaid Accommodations: 2,100 Paid Lodging Nights* 11,900 *one lodging night = one or more persons occupying one room for one night City of Spokane Valley Request for 2023 Grant Page 8 of 8 Provide a description of the methods used in making the above estimations as well as a description of the methods that will be used to determine actual attendance and distinguish among the visitor categories (methods include a head count, car count, survey, or other with explanation). Attachments to this section should be labeled "V. Impact on Tourism." Methods to collect this data will be by zip codes from ticket sales for the Fair and additional data collected by Fair partners, as well as room night numbers provided by our Interim event Promoters, Additionally, Fair vendors/exhibitors, Fair attendees, Fair employees, parking staff, Security, Oregon Beverage, and Fair entertainment/attractions all stay in local hotels. These numbers are provided directly from Fair partners. Applicants may find more information on the Joint Legislative Audit and Review Committee's guidelines under "Data Collection- How to report lodging tax expenditures" at http:lfleg.wa.govijiarc/Pages/default.aspx VI. SPOKANE VALLEY CITY COUNCIL GOALS AND PRIORITIES THAT SHOULD BE ADDRESSED IN YOUR APPLICATION The Spokane Valley City Council will make the final award of lodging tax revenues to candidates based upon the recommendations of the LTAC. The City Council has established goals and priorities for using lodging tax revenues to benefit tourism within Spokane Valley. In addition to the evaluation criteria outlined in the other sections of this application, the LTAC desires to understand how the applicant's proposal and project would meet the City Council goals and priorities. Please explain how the proposal meets City Council goals and priorities, listed below. Attachments to this section should be labeled "VII. Consideration of City Council Goals and Priorities" Council Goals and Priorities for Use of the Initial 2% Lodgina Tax In August 2013 Council for the first time adopted goals and priorities that it encouraged the LTAC to consider when making award recommendations. Based upon subsequent discussions between Council and Staff in the years of 2014 through 2022, these have evolved as follows: 1. Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism. As part of this goal, Council will use lodging taxes for the purposes allowed in State law, which include: a. Tourism marketing b. The marketing and operations of special events and festivals c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non-profit organizations. 2. Council will prioritize funding for destination marketing projects that promote the City as a tourist destination and for capital expenditures to develop tourism destination facilities or venues within Spokane Valley as a means of drawing additional visitors to the City (recognizing that this option is limited to facilities owned by a municipality or public facility district). 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration on events or programs with a demonstrable history of increasing overnight stays. Council may also take into consideration City of Spokane Valley Request for 2023 Grant Page 9 of 8 to a lesser degree the economic impact of all major components of our tourism -based economy including shopping, dining and overnight visits. 4. Council will take into consideration revenues received by applicants that were derived from other sources within Spokane Valley and other municipal entities and agencies such as any standing Tourism Promotion Authority and the Spokane Public Facilities District. 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's application. City of Spokane Valley Request for 2023 Grant Page 10 of VII. PROJECT BUDGET Please detail the budget for your project. In addition to completing the chart below, you must also submit your general operating budget, or fund -level budget for public agencies. PROJECT BUDGET SHEET CATEGORY To be filled out by Public/Municipal Agencies: 1. Municipality tourism marketing 2. Municipality event and festivals 3. Municipality facilities (operations and capital) To be filled out by For -Profit and Non -Profit Agencies: 1. Non -municipal entities promoting and advertising tourism 2. Non -municipal entities for marketing and operating events and festivals 3. Non -municipal entities for operations of tourism -related facilities owned by non-profit organizations TOTALS GRANT AMOUNT REQUESTED MATCH* TOTAL $ 100,000.00 $ $ $ $ 45,000.00 $ $ 100,000.00 $ 45,000.00 $ 145,000.00 $ $ $ 145,000.00 *While matching funds are not required, the amount of additional funds an organization brings to an event is a good measure of that organization's commitment to success and the broad -base support for the project. City of Spokane Valley Request for 2023 Grant Page 11 of VIII. ATTACHMENTS Please provide the following information as attachments. 1. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. 2. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 3. List of members of the organization's board of directors and principal staff. 4. List co-sponsors, if any, by title and type. 5, Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status, if non-profit status is applicable to project proposal. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) _ n vl Title: _ Date: _9(�� OrtJ City of Spokane Valley Request for 2023 Grant Page 12 of Spokane County Grant Application Review Form Please contact the Grants Achninisirator if you need assistance in completing this form. Prepared By Erin Gurtel Prepared Date 09/17/2022 Department / Division Fair & Expo Center Grantor City of Spokane Valley Grant Title 2023 Fair & Expo Marketing program for Fair and Interim Events CFDA # Grant Type Pass Through Grant Start 01/01/2023 Grant End 11/30/2023 Applied Amount $ 100,000 Briefly describe the purpose of the Grant Reimbursement for activities, operations, and expenditures designed to increase tourism. Will the activity in this grant have impacts on other departments? NO to will assume grant administration responsiblities, including monitoring subcontractors, submitting program and activity reports, etc.? Erin Gurtel/Rachelle Buchanan Will new County positions be created? NO If so, how many and what type are expected? N/A Are all wages and benefits paid in the grant? NO Will the positions be retained at the end of the grant period? NO Are indirect costs allowable? NO Will they be charged and allocated as indirect? NO Are there subrecipients? NO Does the funder have any sustainability requirements? NO Match Required? NO Grant ID 2196 Printed 9/19/2022 3:52:57 PM Page 1 012 Spokane County Grant Application Review Form SIGNATURE 5 Cep Please contact the Grants Administrator ifyouu need assistance in completing this. farm. Sep 21, 2022 Elected Official / Department Head REVIEWED Sep 21, 2022 Grants Administrator Grant Application Authorized Grant Application Must be Authorized by BOCC via Resolution Other Scott Si =, c-Sep21,2022 Chief Executive Officer This form must be signed by the appropriate elected official or department head and submitted to the Grants Administrator prior to application for any competitive grant or acceptance of any non-competitive grant or earmark. Please submit an original copy with signature and email a copy using the button above. If approved, the original form will be returned to the department or office applying for or receiving the grant. The approved form must also be included with the grant contract when it is submitted to the Board of County Commissioners for acceptance. For more information, refer to the Grants Management Policy and Procedures. Printed 9/19/2022 3:52:57 PM Page 2 of 2 Spokane County Interstate Fair Sponsors Organization Area of Sponsorship AGC Truck & Tractor Pull Sponsor BECU Day Sponsor and Bites/Beats Stage Boot Barn Rodeo Butler Amusements Major Sponsor Carpet Barn Day Sponsor Columbia Bank Day Sponsor Comcast Supporting Sponsor Humana Car Show Mattress Firm Major Sponsor McDonalds Rodeo Sponsor Nom Nom Day Sponsor North 40 Rodeo Sponsor Idaho Central Credit Union Major Sponsor Odom Supporting Sponsor Pepsi Major Sponsor Spokane Tribe Supporting Sponsor Spokane Tribe Casino Supporting Sponsor STCU Day Sponsor TDS Major Sponsor Washington Lottery Day Sponsor Wheatland Bank Rodeo Sponsor Us Bank Art Walk Sponsor Ziggy's Supporting Sponsor Spokane County Fair and Expo Center Advisory Board Craig Opsal Clint Branz Wayne Brokaw Lee Cameron Jeff Sevigney Kary Gibbs Arthur Whitten Kiera Scriven (youth position) Fair and Expo Staff Erin Gurtel, Director Jason Hibbs, Facilities Manager Rachelle Buchanan, Marketing and Sales Manager Jessica McLaughlin, Fair Coordinator William Johnston, Accounting Heather Beavers, Staff Assistant Lily Montgomery, Receptionist Gregg Knapp, Maintenance Supervisor Cory Goltiani, Maintenance Mark Harris, Maintenance Lynn Darrah, Maintenance Don Tucker, Maintenance Jay Beck, Maintenance BUSINESS LICENSE '.EAFE or WASt1INC 1ON Municipality SPOKANE COUNTY SPOKANE COUNTY FAIR & EXPO CENTER STE 1 404 N HAVANA ST SPOKANE WA 99202-4690 TAX REGISTRATION - ACTIVE REGISTERED TRADE NAMES: SPOKANE COUNTY FAIR & EXPO CENTER ducuutenl lists the registrations, endorsements, and licensee authorized for the business named above. 13v accepting this rlrreume it, the licensee certifies the information on the application tvati t ompCrte, bray dull decttr,Ile to the best of his or her Anuwledge, anti that business will by conducted in compliance with all . I1plicable it'.oltiltl*tort slate, county, and city regnl.uiulrs. U B I : 328040473 001 0015 SPOKANE COUNTY SPOKANE COUNTY FAIR & EXPO CENTER STE 1 404 N HAVANA ST SPOKANE WA 99202-4690 STATE Of WASHINGTON TAX REGISTRATION - ACTIVE Issue Date: Oct 01, 2021 Unified Business ID #: 328040473 Business ID #: 001 Location: 0015 I)ite. Inc, I)r•1r,Irhna• ii nl It I•vrnuo.• I tiler tor, I„i Kvvenlle CITY OF SPOKANE VALLEY APPLICATION FOR 2023 LODGING TAX FUND MONIES INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: September 30, 2022 before 4:00 p.m. Project Title: Jf��7 t t�1� Si' 2,ED S'TDM ct d Type of Project: - b Agency/Organization: Legal Entity Name (as registered with the IRS): S•E5. /NO "] uSIDM, PQocii o/-1 S L�� Name/Title of person completing application: T Phone: JC Z 7237 E-mail: `: _ .= ! NO etlS1A& -iau e G7i' ./A 4k co `A Mailing Address: CO t,I•D}C City: ic:) V-°r'-)' \f4t = State: UJ A Zip: i y For -profit *Non-profit `Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding for operations of a tourism -related facility. Must be a public agency to be considered for funding for capital costs of a tourism -related facility_ Primary Program Contact (if different than above): �rv\ Phone: E-mail: Mailing Address: City: State: Zip: Is this person authorized to sign contracts? Yes No If No, please give the name of who is the authorized signatory for contracts. Amount requested: $ k 0 ct o Total activity/program budget: '0, Applicant's match: $ !0I 000 Is this a new or continuing activity/program? C4.5cv'7 101;1 P}V "'1 Will there be an admission charge for this activity No if so, bow much? u; City of Spokane Valley Request for 2023 Grart Page 4 of 8 11. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. IV. SCOPE OF WORK Fully describe the project. In addition, give a brief history of the event or organization. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather -related constraints? f. What measures will you apply to evaluate its success? If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. IMPACT ON TOURISM Information requested in this section is required to be included at the time the application is submitted per RCW 67.28, as amended by Engrossed Substitute House Bill 1253 in 2013. If estimates are not given for all items listed in this section, then the application will be considered incomplete and will not be advanced to the Lodging Tax Advisory Committee for funding consideration. "Tourism," as defined in RCW 67.28.080(5), means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs. A practical measure of tourism is the number of visitors that are attracted to the area. Provide an estimated or `projected" number of visitors who are expected to be attracted by the proposal in the following categories: Projected (expected to participate) Total Overall Attendance Attendees who traveled SO miles or more to attend Total Of total, attendees who traveled from another state or country too c. Attendees who stayed overnight Paid Accommodations Unpaid Accommodations J Paid Lodging Nights* *one lodging night = one or more persons occupying one room for one night goo -96 City of Spokane Valley Request for 2023 Grant Page 5 of 8 Provide a description of the methods used in making the above estimations as well as a description of the methods that will be used to determine actual attendance and distinguish among the visitor categories (methods include a head count, car count, survey, or other with explanation). Attachments to this section should be labeled "V. Impact on Tourism." Applicants may find more information on the Joint Legislative Audit and Review Committee's guidelines under "Data Collection- How to report lodging tax expenditures" at littp://leg.wa.gov/jIarc/Pages/default.aspx . VI. SPOKANE VALLEY CITY COUNCIL GOALS AND PRIORITIES THAT SHOULD BE ADDRESSED IN YOUR APPLICATION The Spokane Valley City Council will make the final award of lodging tax revenues to candidates based upon the recommendations of the LTAC. The City Council has established goals and priorities for using lodging tax revenues to benefit tourism within Spokane Valley. In addition to the evaluation criteria outlined in the other sections of this application, the LTAC desires to understand how the applicant's proposal and project would meet the City Council goals and priorities. Please explain how the proposal meets City Council goals and priorities, listed below. Attachments to this section should be labeled "VII. Consideration of City Council Goals and Priorities" Council Goals and Priorities for Use of the initial 2% Lodging Tax In August 2013 Council for the first time adopted goals and priorities that it encouraged the LTAC to consider when making award recommendations. Based upon subsequent discussions between Council and Staff in the years of 2014 through 2022, these have evolved as follows: 1. Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism. As part of this goal, Council will use lodging taxes for the purposes allowed in State law, which include: a. Tourism marketing b. The marketing and operations of special events and festivals c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non-profit organizations. 2. Council will prioritize funding for destination marketing projects that promote the City as a tourist destination and far capital expenditures to develop tourism destination facilities or venues within Spokane Valley as a means of drawing additional visitors to the City (recognizing that this option is limited to facilities owned by a municipality or public facility district). 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration on events or programs with a demonstrable history of increasing overnight stays. Council may also take into consideration to a lesser degree the economic impact of all major components of our tourism -based economy including shopping, dining and overnight visits. 4. Council will take into consideration revenues received by applicants that were derived from other sources within Spokane Valley and other municipal entities and agencies such as any standing Tourism Promotion Authority and the Spokane Public Facilities District. 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's application. City of Spokane Valley Request for 2023 Grant Page 6 of 8 006""'7' e 1) % -N s] 6 S+c1A C 4461 1 S C6 ifT { 4 V j A Sec,t C' a c ow). --Trr- 01'r kot . -rdc AQR r-i r I. Pa-c).3e-er -C)'•v\Ar — S LI-4\ + C.v O „Id o.- ' a S M Z>> ' T --ice S,0b1 c� 0 J Yl-# p 4D(/ .241.S)N. t. �1 G7 ye 1 G� v`+ i✓{ s El) "D 1tiv° ' C•tv‘ 1 INJ c(s - CA( -?vi ssN s5 "�- 5110 T P vi-s, L0c t V Al I � � s nn5RO c, nv�i2 TIs� coCE,. Ar1ar Aea_ + lLi- i5-1 2oi3 Ok+ -4I1 N v ANJP J11 /LI PA154—C- Iry CO r `� 'Strap i-koepiN,, tt(PNiI!vJ F_ . ! ,, rc1 P p' I\ 0 S tc, t � �C bC) R S I 0 p1 c.KTI v1/4 lL . A- 5TPr i l (d) t , . j ` 4 fJ Ste, l ,\rI KA-1 \[ a T v �- A G .0 T ►tee a cN e �c) n--ii, I�a91f� t yy .�Ea yv r '2a 1 7 L�l 01 ( / } IAA (hA /A4,) ,N 1. 'GO c` (-3/ -�s F��i i .' f',Yr H j 0A kit) 411 Co9n Jay vL4E U-P�C1 00 0 s� - 7 fio ,�� 1r,� bz,c,e. _n a ci \ ,- . r ✓ VI1. PROJECT BUDGET Please detail the budget for your project. In addition to completing the chart below, you must also submit your general operating budget, or fund -level budget for public agencies. PROJECT BUDGET SHEET CATEGORY GRANT AMOUNT REQUESTED MATCH* TOTAL To be filled out by Public/Municipal Agencies: 1. Municipality tourism marketing $ $ $ 2. Municipality event and festivals $ $ $ 3. Municipality facilities (operations and capital) $ (0 (00 $ 1,0�coo Ot $ �3c� To be filled out by For -Profit and Non -Profit Agencies: (L S i� 4 �t I 4iNi AC -TEAM 1. Non -municipal entities promo g and advertising tourism $ $ $ 2. Non -municipal entiti for marketing and operating ev is and festivals $ $ $ 3. Non -mu,. ipal entities for operations of tourism -related facilities owned by non-profit organizations $ $ $ TOTALS $ $ $ *While matching funds are not required, the amount of additional funds an organization brings to an event is a good measure of that organization's commitment to success and the broad -base support for the project. City of Spokane Valley Request for 2023 Grant Page 7 of 8 VIII. ATTACHMENTS Please provide the following information as attachments. 1. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. 2. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 3. List of members of the organization's board of directors and principal staff. 4. List co-sponsors, if any, by title and type. 5. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status, if nonprofit status is applicable to project proposal. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by ail relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) Title: Date: CI — v ^ 2_0 -2-2_ City of Spokane Valley Request for 2023 Grant Page 8 of 8 Spokane Valley Summer Theatre September 11, 2022 City of Spokane Valley Attn: Sarah Farr, Finance Department 10210 E. Sprague Avenue Spokane Valley, WA 99206 Dear Ms. Farr and City Council Members: Please accept the enclosed documents as Spokane Valley Summer Theatre's application for a LTAC grant of $25,000 from The City of Spokane Valley. As organizations who are both dedicated to building community, we hope that we can continue our mutually beneficial relationship with you to promote performing arts and theatre education in the region. The arts are a cornerstone of any well-built community. SVST is a professional not -for -profit summer theatre and acting conservatory serving the Pacific Inland Northwest. It is in its seventh season of operation (the eighth will be summer 2023), and is the only local performing arts organization in Spokane County to offer a summer lineup of productions and theatre education summer camps. We seek assistance in tourism marketing for our three mainstage shows in 2023: Grease, Steve Martin's Bright Star (a regional premiere), and Jimmy Buffet's Escape to Margaritaville (also a regional premiere). In Summer 2022, SVST brought 34% of its patrons from outside the Cities of Spokane and Spokane Valley (up from 30% in 202), and 15% from out of state (up from 11 % in 2021). In the history of our company, those figures are 33% and 17% respectively (up from 28.5°I° and 14% when measured in Fall of 2021). We credit this growth in part to our 2022 LTAC Grant for increased marketing. We have traditionally considered our market area reach from Missoula to Moses Lake and Canada to northern Oregon, serving the professional theatrical needs of the rural communities of the Inland Northwest. SVST seeks a $25,000 grant to increase our marketing to these regions including, but not limited to print, direct mail, television and billboard advertising. We have budgeted $45,000 for overall marketing, but think we could do much more for tourism and hospitality in the region. We have strong relationships with both the Tru by Hilton and the Mirabeau Hotel, and would like to continue drawing patrons to the area. Disney's Newsies (2022) all box office records in both ticket sales (up 25%) and attendance (up 11 %), over our previous best-seller, Little House on the Prairie: The Musical (a 2021 regional premiere). This continued company growth proves the very high demand for arts and culture in this region. We hope the City of Spokane Valley will continue our civic partnership and help us make this opportunity available to all local artists and patrons! Thank you in advance for your consideration. Sincerely, tccrt,u' �C1'rrC `�Lc�l Marnie Rorholm Development Director marnie(sysummertheatre.com Cell #509.981.2656 Mailing address: Spukane Valley Summer Theatre W.O. Box 1368 Spokane Valley, WA 99037 Spy an t I Wile _ arr r b City of Spokane Valley LTAC Grant Proposal Narrative SVST Mission Statement: To enrich, entertain and serve our community in a safe, professional environment. II. History (2019-2022) SVST is a professional not -for -profit 501(c)3 summer theatre and acting conservatory serving the Pacific Inland Northwest, specifically the City of Spokane Valley. It is in its seventh season of operation (2022- 2023 will be the eighth) and is the only local performing arts organization in Spokane County to offer a summer lineup of shows (most community theatres in the region are dark in the summer). The theatre functions under Executive Artistic Director Yvonne A.K. Johnson and stages its mainstage shows and educational Conservatory at University High School, 12420 e. 32"d Ave., Spokane Valley, WA, in cooperation with the Central Valley School District (CVSD). As a professional company, SVST employs local artists, musicians, technicians and staff! Over 140 people were employed in summer 2022. SVST was the first theatrical company in the entire region to return post -pandemic, producing full - capacity live indoor theatre in 2021. Little House on the Prairie: The Musical (a regional premier) won the Governor's Arts & Heritage Luminary award from the Washington State Arts Commission (ArtsWA) and the top spot in the Irrlander's "Best of Reader's Poll, In 2022: ■ Revenue and Attendance o Season ticket sales increased 231% from 2019 to 2022 (the last year with a full season was 2019). o Single ticket sales were up 133% from 2019 to 2022 O 2022 was officially our best-selling season! • up 27% in attendance from 2019 (the second-best selling season) • up 40% in gross revenue from 2019 o Disney's Newsies was officially our best-selling show in company history in both attendance and revenue • Newsies attendance was up 11 % over 2021's Little House on the Prairie: The Musical (Regional Premiere) • Newsies gross revenue was up 25% over LHP O 2022 Sister Act and 2021 LHP are "tied" for #2, because: • SA had 13% higher revenue than LHP (but more productions) • LHP had slightly higher attendance than SA (with less productions) - Operating Budget: o Increased 238% since the company's inception in 2016 • Grew 98% from 2019 to 2021 • Grew 27% from 2021 to 2022 The Conservatory (summer camp attendance): o Added Advanced Drama and Musical Theatre intensive (triple -threat training) for high-school students o All sessions sold out by April for the second year in a row. o Because we were able to offer more sessions in 2022, enrollment and revenue jumped 52%. • Direct Public Support: o Season and show sponsorships up 12%, including 3 new large corporate partners. o Government Grant funding (all levels) up 25% from 2021 to 2022 (excluding one-time 2021 pandemic relief funding) ■ Tourism & Hospitality: O 82% of patrons who purchased tickets in 2022 were new to SVST. This does not mean that previous patrons didn't return. Rather this figure is attributed to growth. o For the 2022 season, 34% of patrons attended from outside the cities of Spokane and Spokane Valley. Up from 30% in 2021. • 15% attended from out of state. Up from 11% in 2021. CITY OF SPOKANE VALLEY APPLICATION FOR 2023 LODGING TAX FUND MONIES INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: September 30, 2022 before 4:00 p.m. Project Title: _Marketing the 2023 SVST Season Type of Project: _Arts & Culture Applicant: _Mamie Rorholm Phone: 509.981.2656 E-mail marnie@sysummertheatre.com Address: P.O. Box 1368 City: _Spokane Valley State WA Zip _99037 Applicants are: Non-profit X Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Phone: E-mail Address City State Zip Amount requested: _$25,000 Applicant's match: _$45,000 Total project budget: _$485,000 Is this a new or continuing activity? _continuing Will there be an admission charge for this activity? Yes No If so, how much? Yes, season ticket prices (all 3 shows) are: $112/adult, $105 senior/military, $68 student. Individual ticket prices will be determined in early 2023 and go on sale March 1, 2023. City of Spokane Valley Request for 2023 Grant Page 4 of 8 II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? See 2023 Grant Proposal Narrative III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. y:e 2i)<) i 'rHi)rlsGtl i s".Rii� tiVC IV. SCOPE OF WORK Fully describe the project. In addition, give a brief history of the event or organization. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather -related constraints? f. What measures will you apply to evaluate its success? If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." Sue 2023 Gra+ Proposkii V. IMPACT ON TOURISM "Tourism," as defined in RCW 67.28.080(5), means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs. A practical measure of tourism is the number of visitors that are attracted to the area. Provide an estimated or "projected" number of visitors who are expected to be attracted by the proposal in the following categories: Projected (expected to participate Total Overall Attendance 16,000 Attendees who traveled 50 mileeorr>ltoire to Total Of total, attendees who traveled from another state or country 5,400 2,400 Attendees who stayed overnight Paid Accommodations Unpaid Accommodations 1200 1200 Paid Lodging Nights* *one lodging night = one or more persons occupying one room for one night 1200 Provide a description of the methods used in making the above estimations as well as a description of the methods that will be used to determine actual attendance and distinguish among the visitor categories (methods include a head count, car count, survey, or other with explanation). Attachments to this section should be labeled "V. Impact on Tourism." City of Spokane Valley Request for 2022 Grant Page 5 of 8 Applicants may find more information on the Joint Legislative Audit and Review Committee's guidelines under "Data Collection- How to report lodging tax expenditures" at 139 tp://leg.wa.gov/jlarc/Pages/defauIt.aspx . Information requested in this section is required to be included at the time the application is submitted per RCW 67.28, as amended by Engrossed Substitute House Bill 1253 in 2013. If estimates are not given for all items listed in this section, then the application will be considered incomplete and will not be advanced to the Lodging Tax Advisory Committee for funding consideration. VI. SPOKANE VALLEY CITY COUNCIL GOALS AND PRIORITIES THAT SHOULD BE ADDRESSED IN YOUR APPLICATION The Spokane Valley City Council will make the final award of lodging tax revenues to candidates based upon the recommendations of the LTAC. The City Council has established goals and priorities for using lodging tax revenues to benefit tourism within Spokane Valley. In addition to the evaluation criteria outlined in the other sections of this application, the LTAC desires to understand how the applicant's proposal and project would meet the City Council goals and priorities. Please explain how the proposal meets City Council goals and priorities, listed below. Attachments to this section should be labeled "VII. Consideration of City Council Goals and Priorities" Council Goals and Priorities for Use of the Initial 2% Lodging Tax In August 2013 Council for the first time adopted goals and priorities that it encouraged the LTAC to consider when making award recommendations. Based upon subsequent discussions between Council and Staff in the years of 2014 through 2021, these have evolved as follows: 1. Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism. As part of this goal, Council will use lodging taxes for the purposes allowed in State law, which include: a. Tourism marketing b. The marketing and operations of special events and festivals c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non-profit organizations. 2. Council will emphasize the utilization of funds for capital expenditures to develop tourism destination facilities or venues within the City of Spokane Valley as a means of drawing additional visitors to the City (recognizing that this option is limited to facilities owned by a municipality or public facility district). Council would like to move in the direction of allocating a majority of lodging taxes toward this purpose. 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration on events or programs with a demonstrable history of increasing overnight stays. Council may also take into consideration to a lesser degree the economic impact of all major components of our tourism -based economy including shopping, dining and overnight visits. 4. Council will take into consideration revenues derived from lodging sources within Spokane Valley received by applicants from other municipal entities and agencies such as the Spokane County Tourism Promotion Authority and Spokane Public Facilities District. 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's application. City of Spokane Valley Request for 2023 Grant Page 6 of 8 VII. PROJECT BUDGET Please detail the budget for your project. In addition to completing the chart below, you must also submit your general operating budget, or fund level budget for public agencies, PROJECT BUDGET SHEET CATEGORY GRANT AMOUNT REQUESTED MATCH* TOTAL To be filled out by Public/Municipal Agencies: 1. Municipality tourism marketing $ $ $ 2. Municipality event and festivals $ $ $ 3. Municipality facilities (operations and capital) $ $ $ To be filled out by Non -Profit Agencies: 1. Non -municipal entities promoting and advertising tourism $ $ $ 2. Non -municipal entities for marketing and operating events and festivals $ 25000 $ 45000 $ 70000 3. Non -municipal entities for operations of tourism -related facilities owned by non-profit organizations $ $ $ TOTALS $ 25000 $ 45000 $ 70000 *While matching funds are not required, the amount of additional funds an organization brings to an event is a good measure of that organization's commitment to success and the broad -base support for the project. City of Spokane Valley Request for 2023 Grant Page 7 of 8 VIII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation andlor copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. 3, Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1, That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) 71 16' (print or type name) Marnie Rorholm Title: Managing Director, SVST Date: 09/ 11 /2022 City of Spokane Valley Request for 2023 Grant Page 8 of 8 INCOME EXPENSES Production Spokane Valley Summer Theatre Budget 2022 -2023 Single Ticket Sales Subscdpllons Concessions Silent Auctions Sponsorships Ads Contributions Camp registrations Grants Gift certificates Tickets- A Big Band Christmas Rising Stars Concert Total Gross Income: 2022 - 2023 Budget. 225,000 44,000 10,000 8,000 30,000 2,000 25,000 24,000 70,000 2,000 32,000 8.000 490,000 Ticketing Services -Arts People 6,000 Production Manager 15,000 Costumes and Laundry 30,000 Dry Cleaning 500 WigS 500 Props 600 Royalties 47,000 Scripts / Music Rentals 3,000 Sets 44,300 Sound equipment/rental 5,000 Lighting equipment/rental 5,000 Summer Courses Course Supplies Course Marketing - ads Production Subtotal: 156,900 Summer Camps Subtotal' 2,000 2,000 4,000 Building Facility fees 5,000 Insurance 3,500 Concessions 2,000 Office space 7,200 Administrative Merkelind Building Subtotal- 18,700 Morale fund/Business meetings 3,000 Accounting Fees and taxes 5,000 Banking feesicredil card charges 5,000 Licenses 1,000 Office Suppllesicopying 1,500 Postage and Shipping 4,000 Storage rental - ABC Rental 3,600 T-shirts end opening night gifts 3,000 Techlunches/snacks 3,000 Administrative Subtotal: 29,100 Season trifold mailing 3,000 Ads - print 10,000 Billboards/TV 10,000 Websito 1 Internet ads $1,000 Posters 800 Programs 4,500 Graphic Designer 5,000 Miscellaneous 140 PayPal and Quickbooks 360 postcard mailer 1,500 Opening night and end of season parties 8,700 Marketing Subtotal: 45,000 1099 Subcontract Personnel Staff Payroll 70,000 Box Office Manager 9,000 Actors 31,000 Lighting Designer/Engineer 5,500 Technical Director 4,000 Set Designer 2,000 Assistant Costumer 2,000 Spotlight operators 1,800 Sound Designer/Engineer 5,500 Assistants 10 Technical Director 3,500 Music Directors 8,000 Musicians 32,000 Choreographers 4,000 Directors 20,000 Production Stage Managers 3,000 Asst. Stage Managers {2 per show} 2,400 Box Officers - performances 3,000 Conservatory Teachers 10,000 Running crew 2,000 PholographerNideographer 2,500 Hair.1 Wigmtstress 1,500 Prop master 0 Interns - Conservatory, admin, production team 3,800 1099 Subcontract Presonnel Subtotal: 226,300 Expanse Total: 480,000 Total Net: 0 2 Spokane Valley Summer Theatre Season Meeting — August 30, 2022 Called To Order at 5:00 P.M. by Yvonne A.K. Johnson Board Members: Ruth Kavanagh, President Sally Anschuetz, Director at Large Yvonne A.K. Johnson, Executive Artistic Director Emily Harvey, Secretary Daniel Hoffmann, Treasurer Old Business: The 2022 Season Results: • Revenue and Attendance o Season ticket sales increased 231% from 2019 to 2022 (the last year with a full season was 2019). o Single ticket sales were up 133% from 2019 to 2022 o 2022 was officially our best-selling season! ■ up 27% in attendance from 2019 (the second-best selling season) • up 40% in gross revenue from 2019 o Disney's Newsies was officially our best-selling show in company history in both attendance and revenue • Newsies attendance was up 11 % over 2021's Little House on the Prairie: The Musical (Regional Premiere) ■ Newsies gross revenue was up 25% over LHP o 2022 Sister Act and 2021 LHP are "tied" for #2, because: • SA had 13% higher revenue than LHP (but more productions) • LHP had slightly higher attendance than SA, even though LHP had 8 performances and SA had 13! ■ Operating Budget: o Increased 238% since the company's inception in 2016 • Grew 98% from 2019 to 2021 • Grew 27% from 2021 to 2022 • The Conservatory (summer camp attendance): o Added Advanced Drama and Musical Theatre intensive (triple -threat training) for high-school students o All sessions sold out by April for the second year in a row. o Because we were able to offer more sessions in 2022, enrollment and revenue jumped 52%. • Direct Public Support: o Season and show sponsorships up 12%, including 3 new large corporate partners. o Government Grant funding (all levels) up 25% from 2021 to 2022 (excluding one- time 2021 pandemic relief funding) • Tourism & Hospitality: a 82% of patrons who purchased tickets in 2022 were new to SVST. This does not mean that previous patrons didn't return. Rather this figure is attributed to growth. o For the 2022 season, 34% of patrons attended from outside the cities of Spokane and Spokane Valley. Up from 30% in 2021. ■ 15% attended from out of state. Up from 11 % in 2021. 0 In overall company history, on average 33% of patrons per year attend from outside the cities of Spokane and Spokane Valley. Up from 30% when measured in 2021. ■ 17% on average attend from out of state. Up from 14% when measured in 2021. • According to the Americans for the Arts Statistic, SVST returned north of $8M to the local and regional economy in summer 2022. • SVST will return to UHS for the 2023 season (per Vice Principal Brandon Deyarmin and Director Amanda Guarisco) • WA State business license has been renewed and SVST with the Secretary of State. New Business: • Robyn Parks continues to be retained as our CPA for the season. The budget has more doubled since the company's inception. • Getting dates solidified with UHS for Home for the Holidays: A Big Band Christmas in December 2022. Hope to press release and open for sales NLT 09/15/22. • Barb Schaefer has been hired as Box Office Manager. (1099). Season tickets will go on sale October 3, 2022. • The 2022 season selection will include: Grease, Steve Martin and Edie Brickell's Bright Star (regional premiere), and Jimmy Buffet's Escape to Margaritaville (also a regional premiere). Production rights have been secured. • Georgia Oxford is seeking Season and show sponsorship along with her capital campaign solicitations for ICSVPAC. Raising sponsorship levels to $25k for season sponsorship and $10k per each production run. • The 2022 Conservatory play in a week camps will present 8-10 play in a week camps for grades 2-6 and 2 week camps for drama and musical theatre (triple threat training) for grades 7-12. 0 2022 was enormously successful for the Conservatory, with all sessions selling out by April. We anticipate this level of interest in 2023. • The Board has approved a preliminary 2022-23 budget. • SVST is applying for the 2021 City of Spokane Valley LTAC (Lodging and Tax) grant for $20k to increase marketing to out-of-town guests in 2022. • Yvonne A.K. Johnson has won the 2022 Governor's Arts & Heritage Award for Leadership from the Washington State Arts Commission (ArtsWA). She will attend a ceremony in the Governor's Mansion on Nov, 1, 2022. Meeting adjourned at 6:00 P.M. Respectfully submitted, Ruth Kavanagh President Spokane Valley Summer Theatre z rrnR Verney Somaamer Theatre 2022 Key Staff, Board of Directors and Advisory Council • Yvonne A.K. Johnson — Executive Artistic Director • Amanda Guarisco - UHS Theatre Director, SVST Production Coordinator, Front of House Manager • Barb and Dean Schaefer - Box office, Website, PayPal Admire • Marva Reguindin and Thinking Cap Productions - Graphic Designer (posters, social media, program, mailings, billboard, ads, t-shirts) • John and Kalic Guarisco — Victory Marketing & ReMax Realty • Collin Pittmann - Production and Stage Manager • David Baker Technical Director • Dr. Mamie Rorholm — Manning Director • Linay Robison — Costume Designer • Logan Tiedt - Lighting Designer and Engineer • Daniel Urzika — Sound Designer and Engineer • I{evin Egeland - Videographer • Jeanette Brenner - Hair and Wigfustress • Ryan Patterson and Paul Villabrille - Audition Coordinator, Advisory Council • David Brewster, Annie Flood, Izzy Mesenbrink, and Drew Olsen - Music Directors • Darnelle Preston — Choral Director, Advisory Council • Andrea Olsen — Vocal Director, Choreographer, Advisory Council • Ingrid LaVoie, Lorna Hamilton, Angela Pierson — Choreographers • Susanna Baylon — Media Coordinator, Advisory Council • Halley Weber — Conservatory Instructor grades 7-12 • Jennifer Tindall, Molly Robins — Conservatory Instructors grades 2-6 • President Ruth Kavanagh • Treasurer Daniel Hoffinann • Secretary Emily Harvey • Sal Anschuetz • Yvonne A.K. Johnson Advisory Council Catherine McNamara Fr. Tom Connolly David Lynch Christina Lynch Susanna Baylor Dean Fries Dr. Mamie Rorholm Michael Rorholm Paul Villabrille ;•'s,cj]C43".3 ]G"ilC' `�? , �11f1o\y `_,f?Il�i�117�i1�1U 11 litlr" 1'tii:tt' 2023 Board of IL it.t.TtceF•s Ryan Patterson Collin J. Pittmann Haliey & Tiny Weber Andrea Olsen Drew Okcn Danielle Preston Stephanie Regalado Lorna Walsh & Garry Shea Kim Croncn Nancy Wing Community Partners For a full list: littps: i vww.sysummcrtheatre.com/sponsors 2023 Season Sponsors: David & Christina Lynch Foundation State Bank Northwest Mirabeau Park Hotel Individual Show Sponsors: Fabtech & BECU Central Valley School District Greater Spokane Incorporated Spokane Arts Greater Spokane Valley & Post Falls Chambers of Coninierce Visit Spokane INTERNAL REVENUE SERVICE P. O. BOX 2508 CINCINNATI, OH 45201 Date: NOd?1?016 SPOKANE VALLEY SUMMER THEATRE 1519 E GILBERT AVE COEUR DALENE, ID 83815 DEPARTMENT OF THE TREASURY Employer ratification Number: on 1111111111111 act Person: S J YINGLING IN 31698 Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 509(a)(2) Form 990/990-EZ/990-N Required: Yes Effective Date of Exemption: October 29, 2015 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section 501(c)(3). Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductible bequests, devises, transfers or gifts under Section 2055, 2106. okeep it This lyetter recocould help resolve questions on your exempt status. Organizations exempt under IRC Section 501(c)(3) are further classified as either public charities or private tandations. the top Woe dteters ined edryou re a public charity under the IRC Section listed if we indicated at the top of this letter that you're required to file Form 990/990-EZI990-N. our records show you're required to file an annual information return (Form 990 or Form 990-EZ) or electronic notice (Form 990-N. the e-Postcard). If you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked. If we indicated at the top of this letter that an addendum applies. the enclosed addendum is an integral part of this letter. For important information about your responsibilities as a tax-exempt organization, go to .iPgcaeEnter in the search ar to view Publication 1221C.ComplanceGuideor 501(c(3)PublcChartes. which describes your recordkeeping, reporting. and disclosure requirements. Letter 947 SPOKANE VALLEY SUMMER THEATRE Sincerely, ie f f rey I. Cooper Ui rector, Exempt Organizations Rulings and Agreements Letter 947 /S T/r yr .iM • It \h7leyFet' . Discover Spokane Valley, I. PROJECT APPLICATION DEADLINE: September 30, 2022 before 4:00 p.m. Project Title: V tlleyfcst 202 Type of ProjeCt'fvtirk t and .idver li:s V;tileyli's( Agency/Organization: V"alleyfest Legal Entity Name (as registered with the IRS): Vrtlit'Ytesi Name/Title of person completing application: Peggy l)( Phone: 5O9,922-3299 Mailing Address: PO BOX 368 rite E-mail: l'eggY0)v iiIrl,,. City: SLpokxant° Valley State: WA Zip: For -profit 'Non-profit YES 'Public/Municipal Agency 'Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding for operations of a tourism -related facility. Must be a public agency to be considered for funding for capital costs of a tourism -related facility. Primary Program Contact (if different than above): Phone: E-mail: Mailing Address: City: State: Is this person authorized to sign contracts? Yes kX No If No, please give the name of who is the authorized signatory for contracts. Amount requested: $ ,$-O a) Applicant's match: $ ::30 000 Total activity/program budget:'{)5,45(1 Zip: Is this a new or continuing activity/program? Continuing Will there be an admission charge for this activity? Yes No If so, how much? H. HISTORY Over 30 years the Valleyfest non-profit organization has demonstrated its' commitment to the Spokane Valley. The mission is simple: Provide a safe, family oriented, and community -driven festival for the Spokane Valley and the Inland Northwest. Valleyfest exists to celebrate the accomplishments, diversity, and the people of the Spokane Valley and to expose the INW region to the richness found in Spokane Valley. This culminating festival celebrates the multidimensional qualities that make Spokane Valley great - a thriving business community, community partners, and the Spokane Valley volunteers through multiculturalism, visual and performing arts, education, science, and recreation. Community volunteers, summer interns, and a part-time staff of one, work throughout the year securing the funding necessary to provide safe, quality events which showcase the Spokane Valley. Valleyfest has estimated the average economic impact of the Cycle Celebration and Valleyfest is estimated at 2.4 million dollars. III. PROJECT SUMMARY Valleyfest requests a grant to market and advertise Valleyfest Festival to the Inland NW region, which includes north Idaho, western Montana, and eastern Washington. Valleyfest brings visitors to the Spokane Valley and brings the community together to celebrate the assets of the Spokane Valley. Valleyfest is comprised of a series of events which include the Cycle Celebration, scheduled for July 30, 2023, and Valleyfest scheduled for September 22-24, 2023. Valleyfest will use multi- channel marketing mediums to achieve this reach: TV, radio, print, social media, and email campaigns. The citizens of the Spokane Valley and the business community benefit through visitor spending related to Valleyfest's series of events which generate revenue onsite and offsite. IV. SCOPE OF WORK A. Marketing materials include the City of Spokane Valley, Mirabeau Point Park, and CenterPlace Regional Event Center as part of the media campaigns. Citizens of the Spokane Valley and surrounding region are invited to attend the three-day festival to watch and participate in the Hearts of Gold Parade on Friday evening, register for recreational activities which include activities such as the Multicultural Festival, Multisport Event, and STEAM interactive booths. While enjoying free entertainment provided through one of the three live festival stages, attendees can acquaint themselves with over 200 vendors who showcase their products and services. Through effective marketing and promotion, Valleyfest invites new visitors, vendors, and entertainment producers to the Spokane Valley to shop, play, and stay, with Valleyfest as the primary incentive for conducting commerce. B. Valleyfest's objective is to create lasting and sustainable growth, which economically benefit the City of Spokane Valley. There is no other event in the Spokane Valley which not only represents but also includes, the variety of organizations found in a thriving and sustainable community. Valleyfest brings together over 33,000 attendees and visitors to the City of Spokane Valley to celebrate the cadre of gifts found in our community: Mirabeau Point Park, CenterPlace Regional Event Center, Spokane River, Plantes Ferry, and the Centennial Trail. During this time, attendees traveling from other areas learn of the City of Spokane Valley's new businesses, projects, and community developments, all while enjoying the community -driven, family -oriented, visually dramatic, and safe festival. Each year, 7,600 Valley citizen volunteer hours culminate to produce the Spokane Valley Cycle Celebration, Hearts of Gold Parade, and all the family -friendly, community engaging events found during Valleyfest Festival. Representatives of the business community, which include public, private, non-profit, and schools, step forward to volunteer their time and talents. Valleyfest is possible because of the donated time and energy by Spokane Valley's community citizens. C. Valleyfest Festival is scheduled for September 22-24, 2023 D. Valleyfest Festival is a seasonal activity appropriate to its location. E. Valleyfest takes place 'rain or shine.' F. The measures we will apply to evaluate its success include: i. Random sampling survey of attendees ii. Random sampling survey of vendors iii. Utilizing registration data obtained for specific events iv. Intercept surveys v. Applied Information Economics V. i(l'i IP'A.CT Oil TOURISM SMi After being shut down in 2020 and 2021, Valleyfest resumed in 2022. Valleyfest 2022 data (held September 23-25, 2022) is currently being compiled and analyzed. Results will be reported upon completion Methods used to determine actual attendance include 1) use of registration data 2) random sampling of participants 3) random sampling of vendors 4) intercept survey data. Information below reflects evaluation criteria for Valleyfest2019 and reflects an adjusted projected estimate. Projected (expected to participate) Total Overall Attendance Attendees who traveled 50 miles or more to attend Total Of total, attendees who traveled from another state OF country Attendees who stayed overnight Paid Accommodations Unpaid Accommodations 30,000 2400 1440 2/+,.n 500 Paid Lodging Nights*. *one lodging; night = one of fl L I r. pet,,oft. occupying onr- mom fou ono illf IIl 244 VI. CONSIDERATION OF CITY COUNCIL GOALS AND PRIORITIES In alignment with the mission and values of the City of Spokane Valley and the LTAC Council goals and priorities, Valleyfest brings visibility to the City of Spokane Valley's community assets by supporting activities that promote tourism and draw additional visitors, while upholding the mission and valves of the City of Spokane Valley and LTAC Council Goals and Priorities. Each year Valleyfest brings together a community of volunteers (over 7500 volunteer hours), over 200 vendors, 15,000 attendees and participants for Hearts of Gold Parade, and over 30,000 attendees to Valleyfest. This event represents all things that make the City of Spokane Valley great. This festival has numerous appeals for a wide audience. There is something for everyone... all while incorporating the City of Spokane Valley's assets: people, places, and purposes. Physically active, car show goer, art afficionado, family oriented, pet -lover, community philanthropist, musically inclined, visually stimulated, entrepreneurial, weekend warrior, curious explorer, or a nature lover... There is an appeal for all audiences and a reason to visit We cannot overlook the scope and variety of events offered by Valleyfest which provides an opportunity for hotels and retailers alike to position themselves for a particular market segment: car show, cycle celebration, multisport, multiculturalism, arts and entertainment, or perhaps even the hotel who caters to families. Recognizing lodging nights are an important measure of a successful event or marketing program, consider that lodging nights are needed by attendees, vendors, and the talent which Valleyfest brings in from locations further than 50-miles and often from out of state - all to highlight the City of Spokane Valley assets and to make it a successful event. This includes highlighting what the city prides itself on: Partnering with contractors as a fiscally responsible way to maintain a healthy budget and supporting the various vehicles for the SV's mission and values and tourism goals to be mutually aligned and demonstrated. Community Identity and Pride through the utilization of our trail system, through physical recreation and destination -type activities. Thus, exposing outside and surrounding -area participants to our local retailers, hoteliers, and restaurants all learning more about the Spokane Valley's community of opportunity found in our area. Participants will have the opportunity to celebrate and reminisce about just how far the City of Spokane Valley has come, all while observing the visible assets of a city whose Focus is on the Future: infrastructure, businesses, trail systems, libraries, and schools, just to name a few. Ultimately upholding the mission, "To enrich the quality of life for everyone who lives, works in, or visits Spokane Valley through quality programs, parks, and events." VII. PROJECT BUDGET PROJECT BUDGET SHEET CATEGORY GRANT AMOUNT REQUESTED MATCH* TOTAL To be filled out by Public/Municipal Agencies: 1 Municipality tourism marketing $ $ $ 2. Municipality event and festivals .i $ $ 3. Municipality facilities (operations and capital) $ S $ To be fitted out by For -Profit and Non -Profit Agencies; 1 Non -municipal entities promoting and advertising tourism $ S $ 2. Non -municipal entities for marketing and operating events and festivals $3D,D00 $ $30.000 S $60.000 $ 3. Non -municipal cntities for operations of tourism -related facilities owned by non-profit organizations ,. $ TOTALS $30,fl00 V $ $30,000 $ $60,000 While matching funds are not requhcd, the amount of additronat funds an organization brings to an event is a good measure of that organization's cornmittnent to success and the broad -base support for the project. Valleyfest Stummary Budget 2023 Projected Budget* City of Spokane Valley LTAC Grant Income Booth $ 25,000 Cycle Celebration 11,200 Miss Spokane Valley 2,000 LTAC Funds 2022 27,500 Economic Development Grant 17,214 Multisport Registration 7,612 Sponsorship 96,000 2022 Recovery Grant 11,000 Funds Brought Forward $50,064 $ 247,590 Expenses Booth $ 1,500 Cycle Celebration 16,000 Miss Spokane Valley 4,500 Contract Services 6,000 Entertainment 35,000 Equipment Rental 15,000 Multisports 9,000 Security 6,500 Valleyfest Foundation Grants 3,000 Insurance 6,500 Marketing Expenses 71,000 Office 14,000 Payroll 38,738 Misc expenses 8,000 Float 5,000 Event Production 7,852 $ 247,590 *Projected Income and expenses are estimated based on financial data as of August FY 2022. Valieyfest 2022 Sti[tuttary Budget 2022 Projected Budget Plh,r"';irF;1' 2021 Recovery Grant $ 20,300 Booth 25,000 Cycle Celebration 10,000 Economic Development Grant 17,214 LTAC Funds 27,500 Miss Spokane Valley 2,000 Multisport Registration 7,000 Sponsorship 75,000 Funds brought forward 21,436 205,450 Booth $ 1,100 Contract Services 4,000 Cycle Celebration 8,500 Entertainment 28,000 Equipment Rental 17,852 Children's Entertainment 8,721 Float 5,000 Insurance 6,500 Marketing Expenses 44,714 Misc. Expenses 7,825 Miss Spokane Valley 4,500 Multisports 8,000 Office 14,000 Payroll 38,738 Security 5,000 Valleyfest Foundation Grants 3,000 $ 205,450 VIII. ATTACHMENTS Please provide the following information as attachments. 1. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. 2. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 3. List of members of the organization's board of directors and principal staff. 4. List co-sponsors, if any, by title and type. 5. Copy of state certificate of non-profit incorporation andfor copy of federal determination of 501(c)(3) or 501(c)(6) exempt status, if non-profit status is applicable to project proposal. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) !s' , ;!/)j.y, (print or type name) s ��CC' ` j j% e '-mac (1)-1...)r Title: Date: 9 0 cl' lr1 CJ. City of Spokane Valley Request for 2023 Grant Page 8 of 8 Vfo,illitlfie.4 board oilOfirmioirs jut/ kiihad MOri;;VATSCJA: hit -Alvan -pm, 2319 E BroF4dway, SpoLanc; VaHey oirdoic hi Mendarief): President, Rick Wilhite; Treasurer, Rory Henneberg; Secretary, Gail Bongiovanni; Executive Director, Peggy Doering; Stephanie Hughes, Tim Lane, Katrina Nebel, Evette Wiley, Shirene Young. h)oiti: Vice -President, Steve Florence. Ali: Marcia Asmussen. Absent Proxy: Judy Lippman. ppirM111 Wilay 12, 2022 11Thiii_fim Steve Florance-motion to approve; Tim Lane -2nd; APPROVED Aniew Eteco„ Boud rodinW(*; (.)).'i,140Jr0) 9, 2022 Old Ouinen- 1, Treamirev'sRir1I— nary M.,mirilekvorgPii.iiidifIht lst Interstate. $ 21.936.51; Washington Trust Bank (:15 36,464..69: Total $ 58,401.20 How Businesv. ialiricialcullomitucn kale Ric-,t hkekt city Doerhg Pat has been ill since June, hospitalized July 4th. Asking Rick & Rory to help catch up financials, etc. OK to hire part time worker. 3 interns working in office. 2. ENecuthfe Direcom Report, — Pcmy iloothig (see Executive Directors Report) 13reaf!i:fa,31.: Fluml 0,aisor keporil Sponsorship money expected from donation forms submitted at breakfast but not processed yet. L.2pcAaroe VAcyy Leadeatio Pontravn updak) Jay \lordling from Elks will be driving float. c. Gyk-i:to Webration Monday t-shirt order deadlinc-;. Stephanie 8, Gail will help with Cycle Celebration registrations. a Val Dept of Corrections has smaller work group to set up barricades at parade & Mirabeau Park. Scope is seeking help from Fairchild AFB to help with set up & take down. Probably no golf carts this year at event due to extreme expense & availability. Look into ATV clubs or purchase wagons, Stephanie Hughes made motion to approve Peggy applying for Hotel Motel Tax Grant and Economic Development Grant; Katrina Nebel 2; APPROVED. Stephanie Hughes made motion to approve Peggy applying for Dept of Commerce Grant; Tim Lane -2nd; APPROVED. 1Jjo.iirin 12 DalaS 'u'CpF 11,!1pCOlifIAg RillE401A1(11Z: AugoiA:11, 20;22 — Board Board 000.1-1))0r1 11'0 November 10 — December 8 —NOMEET NG (filerry ChdgMlas) 2022 2023 V LLEY1iEF>T BOAREW ()F DliR[?CTORS Revised May 26, 20`,0, Rick Wilhite — Pre€3k knt Wilhite Enterprises 1010 Sunnyvale Lane, Spokane Valley, WA 99037 Horne: (509) 922-3808 * Cell: 509-991-6634 1, rt Irc,ilii.ril, "" Steve Florancc - Vice President Inland Northwest Insurance 12319 E Broadway, Spokane Valley, WA 99216 Spokane Valley Rotary Work: (509) 892-6373 Cell: 509-953-7262 1. ..I,rsfi ll[i.Lctyfrl Gail Bongiovanni — Secretary Gail's School of Dance 14120 E. Springfield, Spokane Valley, WA 99216-2053 Phone: (509) 922-4493 Cell: Rory Henneberg - Treasurer Umpqua Bank 507 N. Mullan Rd, Spokane Valley, WA 99206 Phone: (509) 842-1627 * Cell: 509-939-7908 ' 1`"lut.l�rul�, „ ohll li< 1��II_��tl� h�.'1„ �sr ellr�� Peggy Doering — Valley fe ,tr_ Executive Director 11522 E. Sun View Cir, Spokane Valley, WA 99206 Cell Phone: 509-230-6829 * Office: 509-922-3299 logy s�.ural or doeringpeggy@gmail.com Marcia Asmussen 1606 S Blake Rd., Spokane Valley, WA 99216 Phone: 509-590-5412 Stephanie Hughes 124 W 16th Ave, Spokane, WA 99203 Home: (509) 994-8681 * Cell: 509-456-4722 Carol Carter 10205 E. 48th Street, Spokane Valley 99206 509-994-9857 -141cti�- l ml 4. '91t'1 .41IU I Pat Len Office Manager 509-922-3299 Tim Lane 1014 n. Pines Rd., Suite 101 Spokane Valley, WA 99206 Office: 509-926-5135 * Ce11: 509-822-0660 fir, ri lill,la+�':��1�, ,u Judy Lippman CelI: 509-294-1437 Zudyhppma115U }rnaU.Lum Katrina Nebel 4321 S. Bowdish Rd Spokane Valley, WA 99206 Phone: 509-720-3675 1,C10 e IMC.011Y.l,1 Shirene Young 8903 E Liberty Spokane WA 992I2 Youngps2@comcast.net 509 939 1083 (cell) Or 509 891 9173 (home) 2022 List of Valleyfest Sponsors City of Spokane Valley Multi -Care Valley Hospital, Title Sponsor Modern Electric, Major Family Sponsor Inland Empire Paper Cc, Main Sponsor ICCU, Main Sponsor TDS Fiber, Main Sponsor Spokane Valley Mall, Main Sponsor STA, Main Sponsor Fleet Feet, Main Sponsor Washington Trust Bank, Partner Sponsor Washington Health Care Finder Main Sponsor BECU, Partner Sponsor Sunshine Disposal, Partner Sponsor GESA Credit Union Partner Sponsor Amazon Partner Sponsor Inlander Partner Sponsor Waste Management, Partner Sponsor Pinecroft Business Park, Partner Sponsor Umpqua, Partner Sponsor Spokane International Airport, Supporting Sponsor Tim Lane Insurance Anderson and Peretti Supporting Sponsor Inland Northwest Insurance Supporting Sponsor WA Arts Commission, Contributing Sponsor Banner Bank, Contributing Sponsor Yoke's, Contributing Sponsor Horizon Credit Union, Contributing Sponsor Fred Meyer, Contributing Sponsor Molina, Contributing Sponsor Office Depot Contributing sponsor USAF Contributing Sponsor Avista, Event Day Sponsor YMCA, Event Day Sponsor Cycle Celebration sponsors are the following: Bill Gothmann, Followerwonk, Barden and Barden, Brothers Office Pizza, Bike Hub, Fleet Feet, USAF and STA Premier Manufacturing, Inc, Float Sponsor Purfect Logos, LLC, Float Sponsor Celestial Selections, Float Sponsor Major Supporters also include: Spokane Valley Fire Department Spokane Valley Police Department Vera Water and Power Spokesman -Review S.C.O.P.E. Internal Revenue Service Department of the Treasury P. O. Box 2508 Cincinnati, CH 45201 Date: March 19, 2003 Person to Contact: Shawndea Krebs 31-02330 Customer Service Specialist Vafleyfest Toll Free Telephone Number: P 0 Box 368 8:0D a.m. to 6.30 p.m. EST Veredale WA 99037 877-829-5500 Fax Number: 513-263-3756 F 'cation Number: Dear Sir or Madam: This is in response to your request regarding your organization's tax exempt status. Our records indicate that a determination letter issued in April 1992 granted your organization exemption from federal income tax under section 501(c)(3) of the Internal Revenue Code. That letter is still in effect. Based on information subsequently submitted, we classified your organization as one that is not a private foundation within the meaning of section 509(a) of the Code because it is an organization described in sections 509(a)(1) and 170(b)(1)(A)(vi). This classification was based on the assumption that your organization's operations would continue as stated in the application. If your organization's sources of support: or its character, method of operations, or purposes have changed, please let us know so we can consider the effect of the change on the exempt status and foundation status of your organization. Your organization is required to file Form 990, Return of Organization Exempt from Income Tax, only if its gross receipts each year are normally more than $25,000. if a return is required, it must be filed by the 15th day of the fifth month after the end of the organization's annual accounting period. The law imposes a penalty of S20 a d',,/, up to a maximum of Si n,000, when a return is filet !ate, unless there is r•ascnable cause for the delay. Ali exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of 5100 or more paid to each employee during a calendar year Your organization is not liable for the tax imposed under the Federal Unemployment Tax Acl (FUTA). Organizations that are riot private foundations are not subject to the excise taxes under Chapter 42 of the Code. However, these organizations are not automatically exempt from other federal excise taxes. Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and gift tax purposes it they meet the appticabte provisions of sections 2055, 2106, and 2522 of the Code. -2- Your organization is not required to file federal income tax returns unless it is subject to the tax on unrelated business income under section 511 of the Code, If your organization is subject to this tax, it must the an income tax return on the Form 990-T, Exempt Organization Business Income Tax Return. In this letter, we are not determining whether any of your organization's present or proposed activities are unrelated trade or business as defined in section 513 of the Code. The law requires you to make your organization's annual return available for public inspection without charge for three years after the due date of the retum. You are also required to make available for public inspection a copy of your organization's exemption application, any supporting documents and the exemption letter to any individual who requests such documents in person or in writing. You can charge only a reasonable fee for reproduction and actual postage costs for the copied materials. The law does not require you to provide copies of public inspection documents that are widely available, such as by posting them on the Internet (World Wide Web). You may be liable for a penalty of $20 a day for each day you do not make these documents available for public inspection (up to a maximum of $10,000 in the case of an annual return).. Because this letter could help resolve any questions about your organization's exempt status and foundation status, you should keep It with the organization's permanent records. If you have any questions, please call us at the telephone number shown in the heading of this letter. This letter affirms your organization's exempt status. Sincerely. s John E. Ricketts, Director, TE/GE Customer Account Services YCLE- CELEBRATON I. PROJECT APPLICATION Project Title: 2023 1,r,l•:•�'�'_ 1,1.01c• CvcIh' ('�=l+_'hration Type of Project Marketing the City of Spokane Valley as a destination to cyclists and their families Agency/Organization: Valleyfest Legal Entity Name (as registered with the IRS): Valleyfest Name/Title of person completing application: Peggy Doering Phone: 509.922-3299 E-mail: peggy@valleyfest.org Mailing Address: PO BOX 368 City: Spokane Valley State: WA Zip: 99037 For -profit *Non-profit YES "Public/Municipal Agency 'Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding for operations of a purism -related facility. Must be a public agency to be considered for funding for capital costs of a tourism -related facility., Primary Program Contact (if different than above): Phone: E-mail: Mailing Address: City: State: Zip: Is this person authorized to sign contracts? Yes XX No If No, please give the name of who is the authorized signatory for contracts. Amount requested: $ 55,000 Applicant's match: .$ $S•(700 Total activity/program budget: $20,000 Is this a new or continuing activity/program? Continuing $29.00 Adult Will there be an admission charge for this activity? Yes No If so, how much? H. HISTORY To celebrate the loth anniversary of the city of Spokane Valley, Valleyfest produced the 1st annual Spokane Valley Cycle Celebration in 2013. During this time, the Spokane River, Centennial Trail, and the Spokane Valley's trail system were highlighted to a regional audience. In 2023, Valleyfest and the Cycle Celebration Committee will host the 11th annual Spokane Valley Cycle Celebration on July 30th, 2023. Riders will spend the day enjoying the scenic beauty in and around Spokane Valley on their choice of a 10-mile, 25-mile, or 50-mile bike ride. All bike rides start and finish at the North Centennial Trail Head across from Mirabeau Point Park Meadows. Ride Amenities include: • All routes are patrolled by first -aid teams in regular contact with Mirabeau Point Park first aid station. • Mirabeau Point Park first aid station is staffed by a medical team. • Bike Hub provides mechanical support at Mirabeau Point Park. • SCOPE provides traffic direction at critical intersections. • Rides are clearly marked using signs at critical locations and Dan Henry Markers. • Three comfort stations provided en route include a portable toilet, food, water, and hand sanitizer. • Food amenities are individually packed for the riders. Photos represent routes for the 10, 25, and 50-mile rides III. PROJECT SUMMARY The goal of the Cycle Celebration is to attract a regional audience to visit and stay in the Spokane Valley the weekend of July 30th, 2023. The Cycle Celebration takes place Sunday morning, enabling the opportunity for cyclists to shop, play, and stay in the Spokane Valley on the Saturday before the event. Valley fest is requesting $5,000 to market the Spokane Valley Celebration event to a regional audience. The marketing funds will be used to attract a larger audience through advertising with regional publications and relevant websites for Washington State cyclists or cyclists who are seeking cycling activities in Washington. Rack cards will be published and distributed along the 1- 90 corridor. The larger audience will be reached through targeted advertising representing larger metropolitan areas throughout all of Washington, Western British Columbia, Montana, and Oregon. Our Spokane Valley -based bike shops will collaboratively partner to distribute this advertising and registration materials through bike tradeshows, swap meets, and rider clinics. Print advertising will be included in The Inlander, Out There Magazine, The Spokesman Review, The Splash, and through the Cycle Celebration website and social media links: www.vclecelebratioti.cotl1 www.facebook.cornispoicanevalleycyclecelehration/ www.twitter.com/cyclecelebration 0 CycleCelebration.com IV. SCOPE OF WORT{ A. By marketing the Spokane Valley Cycle Celebration to a larger audience, we expect to bring more cyclists to the Spokane Valley. The marketing funds will be used to market to larger metropolitan areas to include Boise, Portland, Seattle, and parts of Canada. As demonstrated by Valleyfest marketing efforts, we will continue to promote the City of Spokane Valley's assets, which include partnering and promoting the businesses and organizations within the regional community and in the larger 5-state region. B. The community will benefit with the continued exposure of our Valley -centric assets to include the Cycle Celebration, shopping with our area retailers, experiencing the lodging located near the event, eating in Spokane Valley restaurants, and enjoying the investments the City of Spokane Valley has made to our roads, trails, parks, and other great features. C. The Cycle Celebration is scheduled to take place July 30, 2023. D. It is appropriate to its location: Mirabeau Point Park, Centennial Trail, and City of Spokane Valley bike routes. C. Cycle Celebration takes place 'rain or shine,' except in the case of lightening. Attendees will be asked to take cover. F. Registration data, intercept survey results, and social media engagement metrics will be compared from years' prior. V. IMPACT ON TOURISM Projected (expected to participate) Total Overall Attendance Attendees who traveled 5O miles or mo to attend Total Of total, attendees who traveled from another state or country 22 Attendees who stayed overnight Paid Accommodations Unpaid Accommodations tr, UNKNOWN Paid Lodging Nights * *one lodging night = one or more persons occupying one room for one night 16 Methods used to determine actual attendance include compiling the participant data found on the registration materials and using the intercept survey methodology. During the check in process, additional information is gathered to determine where the participants stayed. A separate survey may be considered to ask more specific questions which will provide a richer definition of the unpaid accommodations. VI. CONSIDERATION OF CITY COUNCIL GOALS AND PRIORITIES The Cycle Celebration is a one -day Valley -centric event which activates and exposes participants to the Spokane Valley assets and values: physical recreation, trails and bike routes, shopping, restaurants, and hotels. It provides a reason to visit for bicycle enthusiasts; thereby distinguishing the Spokane Valley as a tourism destination. Bicycle enthusiasts - beginner, intermediate, or advanced - may choose a 10, 25, or 50-mile ride, all which begin and end in the Spokane Valley. The choice of ride draws and appeals to a wide audience of attendees making it a destination activity. Our Spokane Valley -based bike shops and Outdoor NW Magazine, who attend Cycling tradeshows, events, and rides across the United States, encourage traveling cycling groups and potential participants outside our area to travel to the Spokane Valley. While this alone is a demonstration of community pride and partnership, additional funding is needed to market this destination event. Recognizing lodging nights are an important measure of a successful event or marketing program, the Cycle Celebration has increased its participation numbers by 8.5% and the number of lodging nights in a hotel by 2% from the previous year. These numbers are calculated using registration data and intercept survey method taken at check in. It should be noted that the Valleyfest Cycle Celebration is reliable and consistent in the event programming and has demonstrated its ability to change and adapt to the relevant marketing channels over its' 10 year history. Recognizing Council will take into consideration revenues received by applicants that were derived from other sources within Spokane Valley, please consider the Cycle Celebration is one aspect of a series of Valley -centric events with programming and production provided by Valleyfest - which has one paid employee and host of community volunteers comprising of individuals and businesses. In alignment with the mission and values of the City of Spokane Valley and the LTAC Council goals and priorities, Valleyfest brings visibility to the City of Spokane Valley's community assets by supporting activities that promote tourism and draw additional visitors, while upholding the mission and values of the City of Spokane Valley and LTAC Council Goals and Priorities. This includes highlighting what the city prides itself on: Partnering with contractors as a fiscally responsible way to maintain a healthy budget and supporting the various vehicles for the SV's mission and values and tourism goals to be mutually aligned and demonstrated. Community Identity and Pride through the utilization of our trail system, through physical recreation and destination -type activities. Thus, exposing outside and surrounding -area participants to our local retailers, hoteliers, and restaurants all learning more about the Spokane Valley's community of opportunity found in our area. Participants will have the opportunity to celebrate and reminisce about just how far the City of Spokane Valley has come, all while observing the visible assets of a city whose Focus is on the Future: infrastructure, businesses, trail systems, libraries, and schools, just to name a few. Ultimately upholding the mission, "To enrich the quality of life for everyone who lives, works in, or visits Spokane Valley through quality prograrns, parks, and events." 1[„ 'PRO)IIECT BUi3 I T PROJECT BUDGET SHEET (;/A.TEGORY I GRANT AMOUNT REQUESTED .'I. `i-C;, IOTA I__ To be filled out by Public/Municipal Agencies: 1. Municipality tourism marketing $ $ $ 2 Municipality event and festivals $ $ 3. Municipality facilities (operations and capital) $ `. $ To be filled out by For -Profit and Non -Profit Agencies: 1. Non -municipal entities promoting and advertising tourism $ $ $ 2. Non -municipal entities for marketing and operating events and festivals �� Ilfftl $ 9 ;,tltlt); $ l0,dt7t7 $ 3. Non -municipal entities for operations of tourism -related facilities owned by non-profit organizations $ $ $ TOTALS $ $5,000 $ $ a.000 $ $10.000 *White matching funds are not required, the amount of additional funds an organization brings to an event is a good measure of that organization's commitment to success and the broad -base support for the project. Valleyfest 2022 Summary Budget 2022 Projected Budget 2021 Recovery Grant $ 20,300 Booth 25,000 Cycle Celebration 10,000 Economic Development Grant 17,214 LTAC Funds 27,500 Miss Spokane Valley 2,000 Multisport Registration 7,000 Sponsorship 75,000 Funds brought forward 21,436 $ 205,450 Booth $ 1,100 Contract Services 4,000 Cycle Celebration 8,500 Entertainment 28,000 Equipment Rental 17,852 Children's Entertainment 8,721 Float 5,000 Insurance 6,500 Marketing Expenses 44,714 Misc. Expenses 7,825 Miss Spokane Valley 4,500 Multisports 8,000 Office 14,000 Payroll 38,738 Security 5,000 Valleyfest Foundation Grants 3,000 205,450 *Projected income and expenses are estimated based on financial data as of August FY 2022. 2 Spokane Valllley Eyee Ceteli.orati'on Spon.,(Dirs SPoliane •151Ta11ey I, I 11511KISI—IL 11111111ERHARvoi WILLS Gothrnann BROTHER'S . • + OFFICE+ PIZZERIA TWYFORD LAW OFFICI I ' R.1)1.,Is•J LFIE Ck., 01 cvENtAte, .•. , i.,, Iril. U.S. AIR FORCE Travel Training Ili 111, ATTACH ME'rt3 Please provide the following information as attachments. 1. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. 2. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 3. List of members of the organization's board of directors and principal staff. 4. List co-sponsors, if any, by title and type_ 5. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501 (c)(3) or 501(c)(6) exempt status, if non-profit status is applicable to project proposal. CERrit,_flCA111ON The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied emptoyrnent in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) Title: 774 Date: City of Spokane Valley Request for 2023 Grant Page 8 of 8 2022 - 2023 VALLEYFFST HOARD OF DIRECTORS Revised May 26, 2022 Rick Wilhite — President Wilhite Enterprises 1010 Sunnyvale Lane, Spokane Valley, WA 99037 Home: (509) 922-3808 * Cell: 509-991-6634 .01 Steve Flarance - Vice President Inland Northwest Insurance 12319 E Broadway, Spokane Valley, WA 99216 Spokane Valley Rotary Work: (509) 892-6373 Cell: 509-953-7262 Gail Rongiovanni — Secretary Gail's School of Dance 14120 E. Springfield, Spokane Valley, WA 99216-2053 Phone: (509) 922-4493 Cell: !aildanc'erliduury,c.oin Rory Eenneberg - Treasurer Umpqua Bank 507 N. Mullan Rd, Spokane Valley, WA 99206 Phone: (509) 842-1627 * Ce11: 509-939-7908 H 11 ii "�rhi e?_i'.Il'7 {I l3fai111?i. V11; Peggy !Doering — Valleyfest Executive Director 11522 E. Sun View Cir, Spokane Valley, WA 99206 Cell Phone: 509-230-6829 * Office: 509-922-3299 , ' or doeringpeggy@gmail.com Marcia Asmussen 1606 S Blake Rd., Spokane Valley, WA 99216 Phone: 509-590-5412 Stephanie ` ughes 124 W 16°' Ave, Spokane, WA 99203 Home: (509) 994-8681 * Cell: 509-456-4722 su1n inacir )coJ#ica,i Carol Carter 10205 E. 48th Street, Spokane Valley 99206 509-994-9857 I s ,.II. Pat Leu Office Manager 509-922-3299 Tina Lane 1014 n. Pines Rd., Suite 101 Spokane Valley, WA 99206 Office: 509-926-5135 * Cell: 509-822-0660 tim(iiiiti .inner`lenc .com Judy Lippman Cell: 509-294-1437 1udglif=pra qLa Katrina Nebel 4321 S. Bowdish Rd Spokane Valley, WA 99206 Phone: 509-720-3675 Shirene Young 8903 E Liberty Spokane WA 99212 Youngps2@comcast.net 509 939 1083 (cell) Or 509 891 9173 (home) July 2022 r1C ,lirud u[I=l1iiC/i:#:,f: On R17V [(EGG, CAI '6,) cider 'Ilr 10 f ill! lit r ruahli.:.: President, Rick Wilhite; Treasurer, Rory Henneberg; Secretary, Gail Bongiovanni; Executive Director, Peggy Doering; Stephanie Hughes, Tim Lane, Katrina Nebel, Evelio Wiley, Shirene Young. Zoom: Vice -President, Steve Florence. Absent: Marcia Asmussen. Arr e_> ,cat 1Nor°fro Judy Lippman. A.C` plroi7t,,l iI ,° Rig/ 12, 2022 Ri Inuit z Steve Florance-motion to approve , _Tim Lance -2nd; APPROVED e14.2tfy »y Ent. i3corcl Eilaih o.A ' ,= Arm D, 2022 Old Lui fulossr, 1. Tu'etnLuirev, G` epora ktou,, C-,Ien[fyab FpIf IcI I�ifllG`ulu 1st interstate }; 21,936.51; Washington Trust Bank $ 36,464.69: Total $ 58,401.20 Hew nusi icss: V Hum FA-nokurcr < I gAg [I IcCr l"6ifulC{i e/f r ggy Deviiro Pat has been ill since June, hospitalized July 4th. Asking Rick Pt Rory to help catch up financials, etc. OK to hire part time worker. 3 interns working in office. t Ewa Dirncto Ref" PONY Noring (see Executive Directors Report) Sponsorship money expected from donation forms submitted at breakfast but not processed yet. L. Vdey Leaden* de(1'P* Progv rilll loip6e%1' e Jay Nordling from Elks will be driving float. c. yGil GeDe birAofiil Monday k hiri order deadline. Stephanie & Gail will help with Cycle Celebration registrations. 01. V ill ay�es1 Dept of Corrections has smaller work group to set up barricades at parade & Mirabeau Park. Scope is seeking help from Fairchild AFB to help with set up & take down. Probably no golf carts this year at event due to extreme expense & availability. Look into ATV clubs or purchase wagons. coo Ovacis, Stephanie Hughes made motion to approve Peggy applying for Hotel Motel Tax Grant and Economic Development Grant; Katrina Nebel 2nd; APPROVED. Stephanie Hughes made motion to approve Peggy applying for Dept of Commerce Grant; Tim Lane -2nd; APPROVED. Mdjo[.I;n it 112:58 Iial�ill!{n` fOr U(1N.n »1CIfl1iiic M6'l3isll[". g J'�. _ S 8009, ��rlflr> or 8; " L}MA Gel C'! ;i:tsar efl' rifii!I' l'_ Ir fiN(; M ve il[ Vic_ [` [I01 o i uv oo ° r . O) PI€.?I L`li'llt ri Ulf,ierrr (iiifl I4 1 � 1 1 Il ( JI.,UU1C:. Internal Revenue Service Department of the Treasury P. O. Box 2508 Cincinnati, OH 45201 Date: March 19, 2003 Person to Contact: Shawndea Krebs 31-02330 Customer Service Specialist Valleyfest Toll Free Telephone Dumber: P 0 Box 366 13:00 a.m. to 6:30 p.m. TEST Veredale WA 99037 877-829-5500 Fax Number: 513-263-3756 Feder ' 'cation Number: Dear Sir or Madam: This is in response to your request regarding your organization's tax exempt status. Our records indicate that a determination letter issued in April 1992 granted your organization exemption from federal income tax under section 501(c)(3) of the Internal Revenue Code. That letter is still in effect. Based on information subsequently submitted, we classified your organization as one that is not a private foundation within the meaning of section 509(a) of the Code because it is an organization described in sections 509(a)(1) and 170(b)(1)(A)(vi). This classification was based on the assumption that your organization's operations would continue as stated in the application. If your organization's sources of support, or its character, method of operations, or purposes have changed, please let us know so we can consider the effect of the change on the exempt status and foundation status of your organization. Your organization is required to file Form 990, Return of Organization Exempt from Income Tax, only if its gross receipts each year are normally more than $25,000. 1t a return is required, it must be filed by the 15th day of the fifth month after the end of the organization's annual accounting period. The law imposes a penalty of s20 e d?y, up to a maximum of .510,0n0 when a return is filed !ate, unless there is r asnnahle cause for the delay. AIi exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of S100 or more paid to each employee during a calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA)_ Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the Code. However, these organizations are not automatically exempt from other federal excise taxes. Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. _2_ Valle est Your organization is not required to file federal income tax returns unless it is subject to the tax on unrelated business income under section 511 of the Code. If your organization is subject to this tax, it must file an Income tax return on the Form 990-T, Exempt Organization Business Income Tax Return. in this letter, we are not determining whether any of your organization's present or proposed activities are unrelated trade or business as defined in section 513 of the Code. The law requires you to make your organization's annual return available for public inspection without charge for three years after the clue date of the return. You are also required to make available for public inspection a copy of your organization's exemption application, any supporting documents and the exemption letter to any individual who requests such documents in person or in writing. You can charge only a reasonable fee for reproduction and actual postage costs for the copied materials. The law does not require you to provide copies of public inspection documents that are widely available, such as by posting them on the Internet (World Wide Web). You may be liable for a penalty of $20 a day for each day you do not make these documents available for public inspection (up tc a maximum of $10,000 in the case of an annual return). Because this letter could help resolve any questions about your organization's exempt status and foundation status, you should keep it with the organization's permanent records_ If you have any questions, please call us at the telephone number shown in the heading of this letter. This letter affirms your organization's exempt status. Sincerely, E John E. Ricketts, Director, TE/GE Customer Account Services 2022 List of Vaileyfest Sponsors City of Spokane Valley Multi -Care Valley Hospital, Title Sponsor Modern Electric, Major Family Sponsor Inland Empire Paper Co, Main Sponsor ICCU, Main Sponsor TDS Fiber, Main Sponsor Spokane Valley Mall, Main Sponsor STA, Main Sponsor Fleet Feet, Main Sponsor Washington Trust Bank, Partner Sponsor Washington Health Care Finder Main Sponsor BECU, Partner Sponsor Sunshine Disposal, Partner Sponsor GESA Credit Union Partner Sponsor Amazon Partner Sponsor Inlander Partner Sponsor Waste Management, Partner Sponsor Pin ecroft Business Park, Partner Sponsor Umpqua, Partner Sponsor Spokane International Airport, Supporting Sponsor Tim Lane Insurance Anderson and Peretti Supporting Sponsor Inland Northwest Insurance Supporting Sponsor WA Arts Commission, Contributing Sponsor Banner Bank, Contributing Sponsor Yoke's, Contributing Sponsor Horizon Credit Union, Contributing Sponsor Fred Meyer, Contributing Sponsor Molina, Contributing Sponsor Office Depot Contributing sponsor USAF Contributing Sponsor Avista, Event Day Sponsor YMCA, Event Day Sponsor Cycle Celebration sponsors are the following: Bill Gothmann, Followerwonk, Barden and Barden, Brothers Office Pizza, Bike Hub, Fleet Feet, USAF and STA Premier Manufacturing, Inc, Float Sponsor Purfect Logos, LLC, Float Sponsor Celestial Selections, Float Sponsor Major Supporters also include: Spokane Valley Fire Department Spokane Valley Police Department Vera Water and Power Spokesman -Review S.C.O.P.E. CITY OF SPOKANE VALLEY APPLICATION FOR 2023 LODGING TAX FUND MONIES I. PROJECT APPLICATION DEADLINE: September 30, 2022 before 4:00 p.m. Project Title: Avista Stadium — MLB Requirements & Modernization Type of Project: Capital Construction Agency/Organization: Spokane County Legal Entity Name (as registered with the IRS) Spokane County Name/Title of person completing application: Scott Simmons *** in collaboration with Chris Duff, President, Spokane Indians Baseball*** Phone: 509-477-2600 E-mail ssimmons@spokanecounty.org Mailing Address: 1026 W Broadway Ave, 4'h Flr City: Spokane 04 is, 7rQ'/ State WA Zip 99260 For -profit *Non-profit *Public/Municipal Agency X *Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding for operations of a tourism -related facility. Must be a public agency to be considered for funding for capital costs of a tourism -related facility. Primary Program Contact (if different than applicant): same as above Phone: E-mail Mailing Address City State Zip Is this person authorized to sign contracts? Yes No _X_ If not, please give the name of who is the authorized signatory for contracts: Spokane County Board of County Commissioners Amount requested: $3,250,000 Applicant's match: $18,750,000 from public and private investments Total activity/program project: $22,000,000 Is this a new or continuing activity/program? Continuing activity of Spokane Indians Baseball and additional community events. Upgrades will allow for additional uses and economic drivers in and around the stadium. 1 Will there be an admission charge for this activity?Yes No If so, how much? Ticket prices vary depending on location; however, Indians strive to remain and maintain a low barrier to entry and price the tickets competitively within the market. in general, tickets are between $6 and $25 depending on location and timing of purchase. II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? Spokane County and the Spokane Indians are partnering on the modernization of Avista Stadium. The Spokane Indians have been a part of the fabricate of the Community since 1903. Throughout this time, the team has not only provided professional baseball, but has been a steward of the community. It has formed unique partnerships with the Spokane Tribe and Fairchild Airforce Base, both of which have been nationally recognized and are a source of pride for each entity and our community. The team is an economic driver with an annual economic impact of over $25M and has recently been elevated from Short Season A to High A nearly doubling the amount of professional baseball games that the stadium will host. The team provides an affordable family entertainment option with free parking and ticket prices starting as low as $6. The team's mission statement is: The Spokane Indians organization provides affordable family entertainment for everyone, by creating a safe, fun, and friendly atmosphere while exceeding guest expectations. III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. The County, in partnership with the Spokane Indians Organization is working toward a $22M (as estimated by ALSC Architects in a stadium viability master plan study) modernization of Avista Stadium that will secure professional baseball and the facility for the next generation. We are targeting a phased approach of $7M - $8M per phase over the next three calendar years. The LTAC funds requested would be utilized in each phase of the overall project to ensure professional baseball remains in Spokane Valley. With the recent move from "Short Season" to "Long Season", we believe with a compliant facility, the team will be in a position to significantly enhance its overall economic impact and continue to provide 13,000+ annual room nights. In addition to being part of the overall $22M project and ensuring the teams viability in Spokane Valley, below are some examples of the type of projects that the requested LTAC funds could be utilized for: Batting Cage/Workout/Flex Building This Building will be designed to provide not only the MLB required workout and batting cage space, but additional utilization as well. The building will be located directly adjacent to the Fair and Expo Center front entry and will be programmed to provide additional traffic to the campus. The batting cage space will be usable throughout the year and will be utilized by Spokane Indians Youth Baseball and the various tournaments that draw out of town visitors. In addition, the cages will be designed to be pulled back or raised to provide an additional 5,000 sq ft flex space that can be utilized for gathering and unique meeting space. The batting cage and workout space is a requirement of Major League Baseball. 2 Legends Lookout The Legends Lookout project will renovate, update and expand the existing area behind home plate. The goal of this project is to not only improve the spectator experience during events at the stadium, but also to provide a gathering space to be utilized pre game and on non-gamedays. The Legends Lookout will be designed to include some functions that are required by Major League Baseball. Field Renovation Under the new Major League Baseball requirements, it will be required that the field at Avista Stadium undergo a full renovation. This project will not only be a step toward securing the future of the stadium and team but can be done in way that allows for additional utilization of the stadium for baseball tournaments and events. These tournaments and potential events can have a significant economic impact and positively influence tourism within the City of Spokane Valley. With each of these projects, they will not only enhance the overall campus, stadium and gateway to the City of Spokane Valley, but they will provide unique opportunities to increase visitor traffic and overall utilization of the Fair and Expo Center Campus. IV. SCOPE OF WORK Fully describe the project. In addition, give a brief history of the event or organization. Expand on your Project Summary to address such issues as: This project is a multi -phased project that will secure the future of the stadium and the Spokane Indians. Without upgrades to the facility, the Spokane Indians will no longer be able to utilize the stadium. The Spokane Indians ownership group has owned the team since 1985 and has participated in multiple public/private investments into the facility over this time. The team will also be investing in this project and plans to make a greater financial contribution on an annual basis. The majority of this project is being dictated by new Major League Baseball requirements revolving around player wellness, safety and development. If we are unable to meet these requirements, Major League Baseball reserves the right to remove Spokane's Player Development License thus leading to dissolution of the team. In addition to the player wellness, safety and development upgrades, the stadium is a 63-year-old facility that is in need of upgrades in order to continue acting as an economic driver for our community. Of the $22M project, approximately $16M - $17M are related to player wellness, safety and development requirements. This is an investment into a facility that we know works and has been a significant economic driver. This project not only secures what our community has, but provides additional opportunities for growth, development and partnership. a. What it is you wish to do? Spokane County and the Spokane Indians are looking to form partnerships that will assist in funding projects that will save/secure professional baseball and enhance the overall economic impact on the community. It is believed that there will be a state and/or federal funding ask and the more fingerprints and local support we have the better chance we have of securing additional funding. b. How and why the community will benefit? The community has benefited from the Spokane Indians since 1903. If we are unable to complete the required MLB projects the team will be at risk of being dissolved. The team provides 3 affordable family entertainment, over 300 seasonal jobs, an economic impact of more than $25M and general civic pride. As our community continues to grow, these are the type of amenities businesses and inbound residents expect to have. There is also significant benefit and opportunity with Major League Baseball increasing the number of home games from 38 to 66 as part of the team's move to the longer season. c. What are the beginning and ending dates of your project? We are currently in the design process of the next phase of this project. We anticipate the next phase (phase 2) to begin in January of 2023, with the final phase being completed during the calendar year of 2025. d. Is it a seasonal activity appropriate to Its location? The Spokane Indians season (April to early September) and the Fair do impact certain projects within the scope. There are projects that are able to be complete during the season, but the majority will need to occur from September through March. e. If an outdoor activity, are there any weather -related constraints? Yes, this is an outdoor venue with weather related constraints. f. What measures will you apply to evaluate its success? The primary measure of success is securing the Spokane Indians and Avista Stadium for our community. In addition, success will be measured through attendees of the stadium and overall economic impact related to the operation of the team and the facility. If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." The requested funds would be part of a larger $22M project. As mentioned above, three examples of projects that LTAC funds could be used toward are: 1. Batting Cage/Workout Building 2. Legends Lookout 3. Field Renovation If able, the goal would be to fund the portions of these projects in three consecutive years (2023- 2025) at $1,083,333 per year. This annual allocation would equal the total request of $3,250,000 aver three years. Attached is full project list and phased approach, labeled "IV. Scope of Work." V. IMPACT ON TOURISM Information requested in this section is required to be included at the time the application is submitted per RCW 67.28, as amended by Engrossed Substitute House Bill 1253 in 2013. If estimates are not given for all items listed in this section, then the application will be considered incomplete and will not be advanced to the Lodging Tax Advisory Committee for funding consideration. "Tourism," as defined in RCW 67.28.080(5), means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs. A practical measure of tourism is the number of visitors that are attracted to the area. Provide an estimated or "projected" number of visitors who are expected to be attracted by the proposal in the following categories: Projected (expected to participate) 4 250,000+ Total Overall Attendance Attendees who traveled SO miles or more to attend Total Of total, attendees who traveled from another state or country Attendees who stayed overnight Paid accommodations Unpaid accommodations 25,000 10-15% 25,000 0 Paid Lodging Nights* *one lodging night = one or more persons occupying one room for the night. VI. CONSIDERATION OF CITY COUNCIL GOALS AND PRIORITIES 12,500 Provide a description of the methods used in making the above estimations as well as a description of the methods that will be used to determine actual attendance and distinguish among the visitor categories (methods include a head count, car count, survey, or other with explanation). Attachments to this section should be labeled "V. Impact on Tourism." Applicants may find more information on the Joint Legislative Audit and Review Committee's guidelines under "Data Collection- Flow to report lodging tax expenditures" at http://leg.wa.gov/jlarc/Pages/default.aspx Council Goals and Priorities for Use of the Initial 2% Lodging Tax In August 2013 Council for the first time adopted goals and priorities that it encouraged the LTAC to consider when making award recommendations. Based upon subsequent discussions between Council and Staff in the years of 2014 through 2022, these have evolved as follows: 1. Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism. As part of this goal, Council will use lodging taxes for the purposes allowed in State law, which include: a. Tourism marketing b. The marketing and operations of special events and festivals c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non-profit organizations. 2. Council will prioritize funding for destination marketing projects that promote the City as a tourist destination and for capital expenditures to develop tourism destination facilities or venues 5 within Spokane Valley as a means of drawing additional visitors to the City (recognizing that this option is limited to facilities owned by a municipality or public facility district). 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration an events or programs with a demonstrable history of increasing overnight stays. Council may also take into consideration to a lesser degree the economic impact of all major components of our tourism -based economy including shopping, dining and overnight visits. 4. Council will take into consideration revenues received by applicants that were derived from other sources within Spokane Valley and other municipal entities and agencies such as any standing Tourism Promotion Authority and the Spokane Public Facilities District. 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's application. VII. PROJECT BUDGET Please detail the budget for your project. In addition to completing the chart below, you must also submit your general operating budget, or fund -level budget for public agencies. PROJECT BUDGET SHEET CATEGORY GRANT AMOUNT REQUESTED MATCH* TOTAL To be filled out by Public/Municipal Agencies: 1. Municipality tourism marketing $ $ $ 2. Municipality event and festivals $ $ $ 3. Municipality facilities (operations and capital) $3,250,000 $18,750,000 $22,000,00 0 To be filled out by Non -Profit Agencies: 1. Non -municipal entities promoting and advertising tourism $ $ $ 2. Non -municipal entities for marketing and operating events and festivals $ $ $ 3. Non -municipal entities for operations of tourism -related facilities owned by non-profit organizations $ $ $ 6 3. Non -municipal entities for operations of tourism -related facilities owned by non-profit organizations TOTALS See Above $18,750,000 $22,000,000 VIII. ATTACHMENTS Please provide the following information as attachments. 1. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. https://www.spokanecounty.org/199/Budget-Finance 2. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. Included as attachment. 3. List of members of the organization's board of directors and principal staff. 4. List co-sponsors, if any, by title and type. Chris Duff, President, Spokane Indians Baseball 5. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status, if non-profit status is applicable to project proposal. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) Scott Simmons Title: CEO Date: 9/30/22 7 IV. Scope of Work Phase 1 (2022) Field Renovation - Temporary Measures $230,000 Weatherize Concessions Building $420,000 Temporary Heat/Heat Trace $65,000 Subtotal $715,000 Phase 2 (2023) Canopy Structural Condition Assessment $87,000 New Field Lighting $1,270,000 Add New Video Board & Retrofit of Scoreboard $1,500,000 Relocation of Groundscrew Building $903,000 New Batting Cage, Pitching Tunnel & Workout Building $1,230,000 Home Clubhouse Remodel/Addition $2,700,000 Subtotal $7,690,000 Phase 3 (2024) Full Field Renovation $3,300,000 Bullpen Relocation/Fence $10,000 Dugout Replacement $460,000 Expanded Dugouts $430,000 Outfield Wall Replacement $245,000 Legends Lookout Improvements $2,640,000 Subtotal $7,085,000 Phase 4 (2025) Visitor Clubhouse Remodel/Addition $2,900,000 Relocate Administration to Parks & Rec Bldg. $1,170,000 Add Pedestrian Plaza - b/w front & Parks/Rec Bldg. $120,000 Infrastructure Improvements $358,000 360 Degree Outfield Elevated Concourse $2,000,000 Realign Concourse Fence at New Visitor's Clubhouse $4,000 Landscape Improvements $300,000 New Entrance Gate at Southwest Corner $525,000 Subtotal $7,377,000 'Total Project Cost $22,861,000 No.22 - 0638 BEFORE THE BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON IN THE MATTER OF APPROVING A GRANT APPLICATION FOR THE CITY OF SPOKANE VALLEY LODGING TAX ADVISORY COMMITTEE ("LTAC") FOR CAPITAL IMPROVEMENTS TO THE FACILITY KNOWN AS AVISTA STADIUM LOCATED AT 602 NORTH HAVANA, SPOKANE VALLEY, WASI-IINGTON RESOLUTION WHEREAS, pursuant to the Constitution and laws of the State of Washington, Spokane County, Washington is a class A county duly organized and existing; and WHEREAS, pursuant to the provisions of the Revised Code of Washington ("RCW") 36.01.030, the powers of Spokane County can only be exercised through the Board of County Commissioners of Spokane County, Washington ("Board" or "Board of County Commissioners"); and WHEREAS, pursuant to the provisions of RCW 36.32.120(6), the Board of County Commissioners has the care of Spokane County ("County") property and the management of County funds and business; and WHEREAS, Spokane County is the owner of the property commonly known as Avista Stadium, which is a component of the Spokane Interstate Fairgrounds, having an address of 602 North Havana, Spokane Valley, Washington; and WHEREAS, Spokane County desires to apply for grant funds from the City of Spokane Valley LTAC in the amount of $3,250,000 for capital improvements to Avista Stadium to support the Spokane Indians ability to be in compliance with recently adopted Major League Baseball regulations. NOW, THEREFORE BE IT HEREBY RESOLVED by the Board of County Commissioners of Spokane County, Washington, pursuant to the provisions of RCW 36.32,120(6), chapter 36.34 RCW hereby approves the submission of a grant application to the City of Spokane Valley LTAC in the amount of $3,250,000 for capital improvements to Avista Stadium to support the Spokane Indians ability to be in compliance with recently adopted Major League Baseball regulations. PASSED AND ADOPTED this.27rh..day of SQ,P-. , 2022. ATTEST: BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON MaryL. y,Ch it Al French, ice -Chair 410.110 inna Vasquez, Clerk o the Boa Josh Kerns, Commissioner --r I -I (z)i. >\\I r. — 1, 2j! ! c_3• ! I 1 • c61•,._3 • ' ii. _. . ,!,-.. ! _., _ ....!...,i01.-;.,.1,_41.,i!......,-..,,,..co.:1,-, • • .1.47,;,,IIL.•,;-!...!—L._•-•-•.' - '; ' '••• • '7-". 11" ' - LI:.11•0 .-,,, :j . '..;" L • • .- - 1 ' i ''' Nc''•-!+; -••-., ''' ' - , .. "4 ,,I.TilelE3P."--1,-4VOOM4' f. h ' .'.. __,1 1." • • .-..- ,• ____ • • „..;90,:,-...,!-,7-...e•.;Fi: ' ' ,'''.'ili.,•.0,74.,,,i14 ••_-•-• •.-7"."-. -•,..s:17,'...r ' -2 Tki".-!' '' • fl' ._,, .4.1”.. . „ -,........,",...,.._....:-....-.1-- ______,..:1;;Li.---7).2r._!--!`"_•;..-2,_,- _ .• lt " '' ' - f - • _• 4- .E.t q) V . ."-- i • V,,,,:.. .,,,H :,,,-..." , ' . •-• N.. '.''2-4••'7.''.-'$ 'S '"7.-'",..." 'I k,:'..-7. '''...!7:1-1• • ''!!!"..'.'• ' L... ! '.. • "---''•i : r":7-" ''' —..'---7-:,-.'''`..-- ---- -7''''-:'•7-• Lill Y..._•"'-..A-..--''''''7:;711C" 1 ., ,',..;'-'7"-n,... i 7 7,! ,1! •: .. 1•• ••••'1°•'• •- •ii":"'1•• ''''' ./Tr:---': sr — '-';:fr,?•j1:--•,:',. : .._ „..„._ • • !'-.:-•J i -14'''s9:1•..f7:-.-.!----. . 1"--7- - - I" .- '-'''''-'''' .1 • 4 • '' ! 1:'•• It 17 I ,. , 1 1.1 ! --•'!' 14.7.7 "`, I ;-!;•:.:.'11 '.k... --.11 . • 4•••••••,:••• --•”414r:tinig.S•73 271 ° , • , .4,,,ti••••,141! ,V" 4, ,"*•" e!!)f "1°, ors (Lhj>.rag, 41.11idi I .V.csi ECONOMIC IMPACT ANALYSIS OF THE SPOKANE INDIANS SPOKANE INDIANS ECONOMIC IMPACT ANALYSIS KEY FINDINGS (.(If`'`wI_,i In Over the years, the Spokane Indians baseball team has generated significant economic and tax impacts on the community. Historically from 2013 through 2019, the annual economic impact of the Spokane Indians baseball team has grown year over year, from approximately $15.1 million in total spending in 2013 to $18.8 in 2019. The number of FTE jobs, as well as hotel/motel tax revenue, has grown as well year over from, 168 in 2013 to 181 FTE jobs in 2019, and $821,000 to $1.0 million in sales and hotel/motel tax revenues, respectively. In 2022 the Spokane Indians games are estimated to generate an approximate economic impact of $26.8 million in total spending, 239 FTE jobs, and $1.5 million in sales and hotel/motel tax revenues. OVERVIEW OF THE SPOKANE INDIANS The Spokane Indians have been around since 1903, competing at all levels of minor league baseball. As of 2021, they compete in High -A long season as an affiliate of the Colorado Rockies (affiliated with Minor League Baseball or MiLB). They play approximately 132 total games in the regular season — half of which are home games. In their first season of High -A baseball, the Indians had a very competitive season, making it all the way to the League championship series finishing runner-up against the Eugene Emeralds. Total attendance has fluctuated slightly over the past few years, but has ultimately remained fairly consistent, averaging 198,450 attendees annually between 2017 and 2019. Ideally, the Indians' successful 2021 campaign will generate more interest and demand among the local community -- a trend often seen in other markets when their respective sports teams find success. As a long-standing part of the community, the Spokane Indians are a major driving force in economic and cultural impact for the area. As such, a team that has showed ongoing success on the field is ripe for the opportunity to compete in terms of facilities, amenities, and other resources seen across top performing Minor League Franchises. Avista Stadium, located in Spokane Valley, WA and originally known as Fairgrounds Ballpark, opened in 1958 as the home of the Triple -A affiliate of the Los Angeles Dodgers. After a brief season in the short - season Northwest League, the Indians remained in Triple -A from 1973 to 1982. Since then, the Indians have competed in the Northwest League until a League wide restructuring upgraded them to High -A West starting in 2021. In 1994, the stadium was renamed Seafirst Stadium, then subsequently changed its name to Avista Stadium in 1999 after reaching a naming rights deal with the Spokane -based utility. Since the stadium's construction in 1958, about $10 million dollars have been spent in capital improvements to the stadium, a marginally low amount compared to other stadiums recent renovations and new construction costs. In addition to hosting home games for the Indians, Avista Stadium has hosted Gonzaga University baseball games, the first outdoor hockey game for the Western Hockey League, NCAA regionals, High School baseball games, and outdoor seasonal events for the community, such as an annual BeerFest. While these external events are supplemental to the stadium's impact on the community, they are not a 6 East Monroe Street Fifth Floor I Chicago, Illinois 60603 I Phone: 312.447.2010 I www.chjc.com ECONOMIC IMPACT ANALYSIS OF THE SPOKANE INDIANS . I: I!:;1.l l..M I,1 part of the Indians' operations as a baseball team, and therefore are only referred to anecdotally throughout this research. PROPOSED FACILITY IMPROVEMENTS Certain improvements to Avista Stadium are needed to ensure compliance with recently adopted Major League Baseball regulations. These new regulations are directed primarily at player development, coaching staff, and team support facilities. Compliance with these new regulations is required to be completed prior to the beginning of the 2025 baseball season. Given the longer annual season schedule and games beginning in early April rather than June, many of the existing facilities will require improvements beyond those included in the new MLB regulations. These improvements are related to providing the necessary protection of systems in existing buildings that were not designed or built for cold weather operations. A new renovation plan for the Avista Stadium has been proposed, which will total an estimated $24 million in costs over five phases. These improvements aim to support the Spokane Indians' continued success, as well as provide further economic impact in tourism and other ancillary development. HISTORICAL EVENT DEMAND AND ATTENDANCE Figure 1 shows historical attendance at Avista Stadium for Spokane Indians baseball games, and the estimated figures for 2022. (The 2020 and 2021 data is incomplete due to the Covid pandemic.) Figure 1 alley,Wi*hirkgtert everive ondOpenses 2013 2014 2015 2016 2017 2018 2019 2022' Attendance `The 2022 figures are estimated. Source: Spokane Indians 187,386 193,865 188,956 194,100 196,653 198,423 200,273 275,000 As shown, total attendance increased from 187,400 in 2013 to over 200,000 in 2019, the last full season before the Covid pandemic hit. For 2022, attendance is estimated at 275,000. For analytical purposes, these attendance and income figures will serve as the basis for the impact estimates for 2022. ECONOMIC AND TAX IMPACT ANALYSIS Using attendance figures and other data points provided by the Spokane Indians, Johnson Consulting developed a comprehensive list of sources of economic impact attributable to the Spokane Indians at the Avista Stadium. In the absence of the Spokane Indians baseball team, these figures represent spending within the community, increased wages, new jobs, and tax impacts that would no longer be a part of the local community. 6 East Monroe Street I Fifth Floor I Chicago, Illinois 60603 Phone: 312.447,2010 I www.chjc.com ECONOMIC IMPACT ANALYSIS OF THE SPOKANE INDIANS Figure 2 shows the assumptions used for average daily spending in Spokane Valley. Figure 2 Spokane Valley, Washington Average Daily Spending (per Person) Spectators Visiting Players JOHNSO" CONSUITIt Lodging Tickets Meals and Incidentals $135.00 (actual) 37.00 $110.00 I room night - 1 person 37.00 1 person *Derived from Per Diem per U.S. General Services Administration and Business Travel b Source: Johnson Consulting The following figures show the economic and tax impact of the Spokane Indians broken into the following categories: 1. Game Spectators 2. Team Operations 3. Visiting Players 4. Total Impact 1. GAME SPECTATORS Figure 3 shows the economic and tax impact generated by Spokane Indians game spectators. 6 East Monroe Street I Fifth Floor I Chicago, Illinois 60603 I Phone: 312.447.2010 I www.chjc.com ECONOMIC IMPACT ANALYSIS OF THE SPOKANE INOIANS Figure 3 . 11_ ['" , LuW;Uri I1v!1; Spokane lhdlansA l4tta Stadlwm, Spokane ViiIlIytfWash%ngton tecoppoicvmdiroxiirtiact fcor ,G rfle ppc1ators Assumptions 2013 2014 2615 2016 2017 2018 2019 2022 Attendance Regular Season Attendance Room Nights' of Regular Season Attendance 187,386 193.865 188,956 194,100 196,653 198,423 200,273 275,000 7 514 7,027 7.270 7,086 7,279 7,374 7,441 7,510 10,313 Est, Direct Spending Average Daily (2022-$) on Lodging 5135.00 /RN $760,000 $806,000 $605,000 5847,000 $880,000 $910,000 $941,000 $1,392,000 on Tickets (actual) 1,039,000 1,095,000 1,183,000 1,268000 1,360,000 1,438,000 1,458,000 2,073,000 on Meals and incidenlats $37.00 /P 5,552.000 5,887,000 5,882,000 6,193,000 6,431,000 6,651,000 6,881,000 10,175,000 Total Direct Spending $7,351,000 $7,788,000 $7,870,000 68,308A08 $8,671,000 $8,999,000 $9,280,000 $13,640,000 Economic Impact Direct Spending Indirect Spending Induced Spending Total Spending Increased Earnings Emptoyment (FTE jobs) Mu1(ipllers 0.30 0.40 0.34 15.14 $7,351,000 $7,788,000 $7,870,000 88,308,000 $6,671,903 $8,999,090 $9,280,000 513,690,000 2,205,300 2,336,900 2,361,000 2,492,400 2,601.300 2,699 700 2,784,000 4.092,000 2,940,406 3,115,200 3,148,000 3,323,200 3.468400 3,599,60D 3,712,000 5,458,000 $12,496,700 $13,236,600 $13,379,000 $14,123,600 $14,740,700 $15,298,300 $15,776,000 523,188,000 52,499,006 $2,648,000 $2,676,000 52,625,000 52,948,000 $3.060.000 53,155,000 54,638,000 139 144 142 146 149 150 151 207 Tax tmpact Rate General Sales Tax- State 6.5 % $978,000 $506.000 $512,000 $540 000 $564,000 5585,900 $633,000 5887.000 General Sales Tax- Local 2.4 % 176,000 187,000 189,00D 199.000 208,000 216,000 223,000 327000 Hotel/Motel Tax -City 3,3% 25,000 27,000 27,000 28.ODD 29,000 30,000 31,000 46,000 Total $679,000 $720,000 $728,000 $767.000 $001,000 5831,000 $857,000 $1,260,000 'Assuming double occupancy Source: Johnson Consulting As shown, Spokane Indians' home games at Avista Stadium accounted for approximately$12.5 a million in total spending in 2013, while increasing year after year, to approximately $15.8 million in 2019. This same growth year over year from 2013 to 2019 has been consistent with FTE Jobs, increased earnings, and total sales tax. The increase in home games as well as the overall projected attendance as a result of the move to High A is projected at $23.2 million in total spending, 207 FTE jobs, and $1.3 million in tax impact in 2022. 2. TEAM OPERATIONS The following figure outlines the economic and tax impact attributable to team operations. 6 East Monroe Street Fifth Floor 1 Chicago, Illinois 60603 1 Phone: 312.447,2010 ! www.chjc.com ECONOMIC IMPACT ANALYSIS OF THE SPOKANE INDIANS Figure 4 , JOHNSON 10, E:ONSULTING Spokane IndiansAvista Stadium, Spokane Valley, Washington Economic and Tax Impact from Team Operations 2013 2014 2015 2016 2017 2018 2019 2022 Direct Spending= Expenses by Team $1,361,000 $1.395,000 $1,430,000 $1,466,000 $1,503,000 $1,540,000 $1,579,000 $1,700,000 Economic Impact Direct Spending Indirect Spending Induced Spending Total Spending Mull/pliers 0.30 0.40 $1,361,000 $1,395,000 $1,430,000 $1,466,000 $1,503,000 $1,540,000 $1,579,000 91,700,000 408,300 418,500 429,000 439,800 450,900 462,000 473,700 510,000 544,400 558,000 572,000 586,400 601,200 616,000 631,600 680,000 $2,313,700 $2,371,500 $2,431,000 $2.492,200 $2,555,100 $2,618,000 12,684,300 $2,890,000 Increased Earnings 0.34 $463,000 $474,000 $486,000 $496,000 $511,000 $524,000 $537,000 $578,000 Employment (FIE jobs) 15.14 26 26 26 26 26 26 26 26 Tax Impact Rate GeneralSalesTax-State 6.5% $88,000 $91,000 $93,000 $95,000 $98,000 $100,000 $103,000 $111,000 Genera; Sales Tax- Local 2.4% 33,000 33,000 34,000 35,000 36,000 37,000 38,000 41,000 Hotel/ Motel Tax- City 3.3% na na na na na na na na Total $121,000 $124,000 $127,000 $130,000 $134,000 $137,000 $141,000 $152,000 Source: Johnson Consulting As shown, from 2013 through 2019, team operations accounted for total spending between $2.3 million and $2.7 million, annually, and total tax impact (from sales tax and hotel/motel tax) between $121,000 and $144,000, annually. Team operations also produced between $463,000 and $537,000, annually, in increased earnings and approximately 26 FTE jobs, annually. In 2022, team operations are estimated to generate $2.9 million in total spending, $578,000 in increased earnings, 26 FTE jobs, and $152,000 in sales and hotel/ motel tax revenues. 3. VISITING PLAYERS Figure 6 shows the economic and tax impact from opposing players and staff staying in Spokane Valley for games against the Spokane Indians. 6 East Monroe Street I Fifth Floor I Chicago, Illinois 60603 i Phone: 312.447.2010 I www.chjc.corn ECONOMIC IMPACT ANALYSIS OF THE SPOKANE INDIANS Figure 5 'iiN(; Spokane; Indians Avista'Stadium, Spokane Valley, Washington Economfe and Tax Impact from Visiting Players Assumptions 2013 2014 2015 2016 2017 2010 2019 2022 Visiting Players etc Players Non -athletes Total 35 !game 1,295 1,295 1,295 1,330 1,295 1,330 1,330 2,310 8/game 296 296 296 304 296 304 304 528 1,591 1,591 1,591 1,634 1,591 1,634 1,634 2,838 4 of Person -days 2' 3,182 3,182 3,182 3,268 3,182 3,268 3,268 5,676 Room Nights' 100.0% 1,591 1,591 1,591 1,634 1,591 1,634 1,634 2,838 Est. Direct Spending Average Daily l2022-5) on Lodging $110.00 /RN 6140,000 $144,000 $147,000 $155,000 $155,000 $163,000 $167,000 $312,000 on Tickets na na na na na ne na na na on Meals and Incidentals 537.00 1 P 47,000 46,000 50,000 52,000 52,040 55,000 56,000 105,000 Total Direct Spending $187,000 $192,000 $197,000 $207,000 $207,000 $218,000 $223,000 $417,000 Economic Impact Multipliers Direct Spending $187,000 $192,000 $197,000 $207,000 $207,000 $218,000 $223,000 $417,000 Indirect Spending 0.30 56,100 57,600 59,100 62,100 62,100 65,400 66,900 125,100 Induced Spending 0.40 74,800 76,800 78,800 82,800 82,800 87,200 89,200 166,800 Total Spending $317,900 $326,400 $334,900 5351,900 $351,900 $370,600 $379,100 $708,900 Increased Earnings 0.34 $64,000 $65,000 $67.000 $70,000 $70,000 $74,000 $76,000 $142,000 Employment (FTE jobs) 15.14 4 4 4 4 4 4 4 6 Tax Impact gak General Sales Tax - State 6.5% $12,000 $12,000 $13,000 $13,000 $13,000 $14,300 $14.000 $27,000 General Sales Tax -Local 2.4% 4,000 5,000 5,000 5,000 5,000 5,300 5,000 10,000 Hotel/ Motel Tax -City 3.3% 5,000 5.000 5,000 5,000 5,000 5,000 6,000 10,000 Total $21,000 $22,000 $23,000 $23,000 $23,000 $24,000 $25,000 $47,000 ',Including 1/2-day pre -game day, one full game day. and 1/2-day post -game day. "Assuming double occupancy Source: Johnson Consulting From 2013 through 2019, visiting teams playing against the Spokane Indians generated between 1,591 and 1,634 room nights, annually. Further, each year, they accounted for between $318,000 and $379,000 in total spending, between $64,000 and $76,000 in increased earnings, four FTE jobs, and total tax impact between $21,000 and $25,000. In 2022, the visiting teams are estimated to generate $709,000 in total spending, $142,000 in increased earnings, six FTE jobs, and $47,000 in sales and hotel/ motel tax revenues. 4. TOTAL IMPACT Figure 6 shows the combined economic and tax impact from the Spokane Indians game spectators, team operations, and opposing players and staff staying in Spokane Valley for games against the Spokane Indians, 6 East Monroe Street I Fifth Floor !Chicago, Illinois 60603 I Phone: 312.447.2010 I www,chjc.com ECONOMIC IMPACT ANALYSIS OF THE SPOKANE INDIANS Figure 6 JOHNSON CONSULTING Spokane-lndiansAvista Stadium, Spokane Valley, Washington Summary of Economic and Tax Impact 2013 2014 2015 2016 2017 2018 2019 2022 Direct Spending Game Specialors Team Operational Expenses Visiting Players' Spending Total $7,351,000 $7,788,600 $7,870,000 $8,308,000 $8,671,000 $8,999,000 59,280,000 $13,640,000 1,361,000 1,395,000 1,430,000 1,466,000 1,503,000 1,540,000 1,579,000 1,700,000 187,000 192,000 197,000 207,000 207,000 218,000 223,000 417,000 $8,899,000 $9,375,000 $9,497,000 $9,981,000 $10,381,000 $10,757,030 $11,082,000 $15,757,000 Economic Impact ,Multipliers Direct Spending 88,899,000 $9,375,000 $9,497,000 $9,981,000 510,381,000 $10,757,000 $11,082,000 $15,757,000 fndlrect Spending 0.30 2,669,700 2,812,500 2,849,100 2,994,300 3,114,300 3,227,100 3,324,600 4,727,100 Induced Spending 0.40 3,559,600 3,750,000 3,798,800 3,992,400 4,152,400 4,302,600 4,432,800 6,302,800 Total Spending $15,128,300 $15,937,500 $16,144,900 $16,967,700 $17,647,700 $18,286,900 $18,839,400 $26,786,900 Increased Earnings 0.34 $3,025,660 $3,187,500 $3,228,980 $3,393,540 $3,529,540 $3,657,300 $3,767,880 $5,357,380 Employment (FTE Jobs) 15.14 168 173 171 175 178 180 181 239 Tax Impact Rate General Sales Tax- State 6.5% $578,000 $609,000 $618,000 $648,000 $675,000 $699,000 $720,000 $1,025,000 General Sales Tax- Lace! 2.4% 213,000 225,000 228,000 239,000 249,000 258,000 266,000 378,000 Hotel/ Motel Tax -City 3.3% 30,000 32,000 32,000 33,000 34,000 35,000 37,000 56,000 Total $821,000 $866,000 $878,000 $920,000 $958,000 $992,000 $1,023,000 $1,459,000 Source: Johnson Consulting As shown, historically from 2013 through 2019, the annual economic impact of the Spokane Indians baseball team has grown year over year, from approximately $15,1 million in total spending in 2013 to $18.8 in 2019. The number of FTE jobs, as well as hotel/motel tax revenue, has grown as well year over from, 168 in 2013 to 181 FTE jobs in 2019, and $821,000 to $1.0 million in sales and hotel/motel tax revenues, respectively. In 2022 the Spokane Indians games are estimated to generate an approximate economic impact of $26.8 million in total spending, 239 FTE jobs, and $1.5 million in sales and hotel/motel tax revenues. CONCLUSIONS The Spokane Indians have long been a well-known fabricate within the Spokane community, having produced some of the highest levels of average attendance for minor league baseball games year after year. Avista Stadium has been the home for professional baseball in Spokane for over 60 years, and has served as an incredible cornerstone for the area. Most cities are not fortunate enough to experience such long standing success, and that accomplishment deserves to be recognized. While the success and longevity of the team are significant accomplishments, the ability to maintain and renovate Avista Stadium throughout the past 64 years with less than $6 million in additional public investment is quite the return on investment for Spokane County. Providing residents and visitors with an experience extending beyond the baseball game itself is important for offering the community exciting assets and amenities, while also offering visitors an experience unique 6 East Monroe Street I Fifth Floor j Chicago, Illinois 60603 i Phone: 312.447,2010E www.chjc.com ECONOMIC IMPACT ANALYSIS OF THE SPOKANE INDIANS J I: ! 00, CCNSULTVNe, to Spokane. While it is ideal for at least a portion of economic impact attributable to the Indians to be reinvested into the team or indirectly into their sphere of influence. The time has now come for a significant improvement to be had to Avista, much of which has been centered around mandates imposed by MLB on all affiliated clubs to address such improvements to their existing venues by the 2025 season or forfeit the right to the team, These improvements, as illustrated earlier in this report, will cost approximately $24 million in investment, which will render the likes of a new venue for approximately a third of the cost to build new a similar venue in today's construction climate, while also preserving the Indians ingrained culture and identity with the Spokane Community. This integration as well as advancement to the High A division with double the number of home games goes hand in hand with the economic impact of a team, as the more excited people within the community are about their team, the more people will follow the team, attend games, and buy merchandise. Even if Avista Stadium is assumed to continue hosting occasional events regardless of the Indians' presence or lack thereof, community excitement and identity could deflate without a local anchor like the Indians, and the businesses and people that rely on the Indians for income (directly or indirectly) will be affected negatively. Ultimately, the Spokane Indians provide the residents of Spokane and the greater region with an amenity that not all communities have. They have done so at a much more reasonable cost to the County and its taxpayers than most professional sports teams. An updated facility is both a strategic and cost-effective way to continue the success of the team, while also promoting economic development surrounding the facility. It is important to recognize the value this brings to the community as thousands of people attend each home game on average, many of which are children and families. They are a significant mainstay of the community, and with the Indians' increased number of events and strong attendance growth, the excitement surrounding the potential of the team will likely continue. While the Spokane area is relatively resilient and diversified as an economy and community, the loss of their home baseball team would be a clear negative for both the economy and morale of the local community. THE ECONOMIC IMPACT ANALYSIS OF SPOKANE INDIANS & AVISTA STADIUM nv EvENrs ur AVEOACE ATTENDANCE FISCAL IMFACT AVE qGE 5PEN LING AVERAGE ENPLUYF1EN1 FTE .fnBG 6 East Monroe Street j Fifth Floor I Chicago, Illinois 60603 I Phone: 312.447.2010 I www.chjc.com Why are Spokane County/Spokane Indians requesting LTAC funds for Stadium upgrades? Primary Reason: • Major League Baseball restructuring & new facility compliance standards • Stadium is currently significantly out of compliance, 2-3 year window to meet compliance Secondary Reason: • 60+ year old facility with great bones, but is in need of modernization Without a compliant stadium, Spokane Valley and our community will no longer have Professional Baseball. Why is keeping Professional Baseball in Spokane Valley a priority? Economic Impact (full economic impact study included in application) • $25M+ annual economic impact • Employment: 25 full time, 300+ Seasonal • 12,000--13,000 annual room nights • Opportunity: 38 home games to 66 • Campus Investment = Additional Tourism Opportunities • Safe Investment with established ownership group and community support THE ECONOMIC IMPACT ANALYSIS OF SPOKANE INDIANS & AVISTA STADIUM AVERAGE EVENTS 66 • r 275,000 AVERAGE ATTENDANCE Nr Nam► • $1.5M AVERAGE FISCAL IMPACT 239 $26.8M AVERAGE EMPLOYMENT FTE JOBS AVERAGE , TOTAL SPENDING Why is keeping Professional Baseball in Spokane Valley a priority? Fabric of the Community • 1903: Spokane Indians Baseball Founded • 1958: Stadium Built • Opportunity: 1 of 120 in the Country Why is keeping Professional Baseball in Spokane Valley a priority? Positive & Unique Community Impact • Affordable Family Entertainment • Spokane Tribe of Indians as Namesake • Fairchild Air Force Base operation Fly Together Campaign • Spokane Indians Youth Baseball & Softball Where are we in the process of upgrading the facility and securing Professional Baseball for the future? 2021: Completed Stadium Assessment (full scope of work included in application) 2022: Completed Phase 1 • Design of Phase 2 in process, entering permitting and MLB review process • Goal: Phase 2 started early 2023 2023 — 2025: Phase 2 - 4 What is the request submitted to the LTAC Committee? Asking for your support by recommending an allocation of $3.25M in Lodging Tax Funds for Stadium Capital Investment Improvements to the Spokane Valley City Council. This amount would be a portion of the $22M Capital Investment Project at the Stadium and would be a step toward securing Professional Baseball in Spokane Valley. Goal is to secure the remaining balance of $18.75M through additional public and private contributions. To: From: Re: DRAFT ADVANCE AGENDA as of November 3, 2022; 9:00 a.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings Nov 15, 2022, Study Session, 6:00 p.m. Proclamation: Global Entrepreneurship Week ACTION ITEMS: 1. Motion Consideration: Mayoral Appointment, Citizen to SHA - Mayor Haley 2. Motion Consideration: State Legislative Agenda - Virginia Clough, Erik Lamb NON -ACTION ITEMS: 3. Retail Strategies Annual Update - Susan Nielsen 4. Petty Cash Process - Dan Domrese 5. Park Maintenance Contract - John Bottelli, Erik Lamb 6. Sprague Avenue Stormwater Project - Gloria Mantz, Jerremy Clark 7. Balfour Park Project Update - Gloria Mantz 8. Comprehensive Plan Amendments - Chaz Bates 9. Law Enforcement Contract Renewal - Morgan Koudelka, Erik Lamb 10. Governance Manual - John Hohman, Tony Beattie 11. Advance Agenda - Mayor Haley [due Tue Nov 8] (5 minutes) (10 minutes) (15 minutes) (10 minutes) (20 minutes) (15 minutes) (15 minutes) (15 minutes) (20 minutes) (15 minutes) (5 minutes) [*estimated meeting: 145 mins] Nov 22, 2022, Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. First Reading Ordinance 22- Amending Petty Cash Process - Chelsie Taylor 3. Resolution 22- Adopting Amended Governance Manual - John Hohman, Tony Beattie 4. Resolution 22- - Amending Petty Cash Process - Chelsie Taylor 5. Motion Consideration: Comprehensive Plan Docket Approval - Chaz Bates 6. Motion Consideration: Law Enforcement Contract Renewal - Morgan Koudelka, Erik Lamb 7. Admin Report: 2023 Fee Resolution - Chelsie Taylor 8. Admin Report: Fire Dept Monthly Report - Chief Soto 9. Admin Report: Advance Agenda - Mayor Haley 10. Info Only: Department Monthly Reports 11. Executive Session: [RCW 42.30.110(1)(g)] Review Performance of a public employee [*estimated meeting: 65 mins] Nov 29, 2022 - meeting cancelled - Thanksgiving holiday December 6, 2022, Special meeting, 4:00 p.m. - Legislators Dec 6, 2022, Study Session, 6:00 p.m. ACTION ITEM: 1. Second Reading Ordinance 22- NON-ACTION ITEMS: 2. Federal Legislative Agenda - Mike Pieper, Virginia Clough 3. CenterPlace Catering Contract - Erik Lamb, John Bottelli 4. Chronic Nuisance - Erik Lamb, Chief Ellis 5. Right -of -Way Maintenance - Bill Helbig 6. Pavement Management Program Funding Options - Adam Jackson, Bill Helbig 7. Advance Agenda - Mayor Haley Amending Petty Cash Process - Dan Domrese Dec 13, 2022, Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Resolution Adopting Fees for 2023 - Chelsie Taylor [due Tue Nov 15] (5 minutes) (5 minutes) (10 minutes) (5 minutes) (5 minutes) (10 minutes) (10 minutes) (10 minutes) (5 minutes) [due Tue Nov 29] (5 minutes) (20 minutes) (10 minutes) (20 minutes) (15 minutes) (15 minutes) (5 minutes) [*estimated meeting: 90 mins] [due Tue Dec 6] (5 minutes) (10 minutes 3. Motion Consideration: Street & Stormwater Maint. & Repair Services Contract 2023 Option Yr- B.Helbig (5 minutes) 4. Motion Consideration: Street Sweeping Service Contract 2023 Option Year Renewal - Bill Helbig (5 minutes) 5. Motion Consideration: Lodging Tax Awards for 2023 - Chelsie Taylor (15 minutes) 6. Admin Report: Sullivan/Trent Interchange - Gloria Mantz (15 minutes) Draft Advance Agenda 11/3/2022 12:40:35 PM Page 1 of 2 7. Admin Report: Graffiti Abatement Program — Erik Lamb 8. Admin Report: Advance Agenda — Mayor Haley 9. Executive Session: [RCW 42.30.110(1)(g)] Review Performance of a public employee [*estimated meeting: 70 mins] Dec 20, 2022, Study Session/Hybrid, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Motion consideration: Sullivan/Trent Interchange — Gloria Mantz 3. Admin Report: Advance Agenda — Mayor Haley 4. Info Only: Department Monthly Reports Dec 27, 2022 — meeting cancelled — Christmas holiday Jan 3, 2023, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Haley Jan 10, 2023, Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Mayoral Appointments: Councilmembers to Committees — Mayor Haley 3. Mayoral Appointments- Planning Commission — Mayor Haley 4. Mayoral Appointments: LTAC Committee — Mayor Haley 5. Admin Report: Advance Agenda — Mayor Haley Jan 17, 2023, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Haley Jan 24, 2022, Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Fire Dept Monthly Report — Chief Soto 3. Admin Report: Advance Agenda — Mayor Haley 4. Info Only: Department Monthly Reports Jan 31, 2023, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Haley Feb 7, 2023, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Haley February 14, 2023, Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 5. Admin Report: Advance Agenda — Mayor Haley February 21, 2023 Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Haley February 28, 2023 Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Fire Dept Monthly Report — Chief Soto 3. Admin Report: Advance Agenda — Mayor Haley 4. Info Only: Department Monthly Reports *time for public or council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Airport Expansion Update Appleway Trail Amenities Basement space CDBG Interlocal Consolidated Homeless Grant Continuum of Care (info item) Core Beliefs Resolution Mirabeau Park Forestry Mgmt. Neighborhood Restoration Outside Agency Grant Process Park Lighting Pavement Mgmt. Funding PFD Presentation Prosecutor Services Residency SCRAPS Update St. Illumination (owners, cost, location) St. O&M Pavement Preservation (10 minutes) (5 minutes) [due Tue Dec 13] (5 minutes) (10 minutes) (5 minutes) [*estimated meeting: mins] [due Tue Dec 27] (5 minutes) [due Tue Jan 3] (5 minutes) (10 minutes) (5 minutes) (5 minutes) (5 minutes) [due Tue Jan 10] (5 minutes) [due Tue Jan 17] (5 minutes) (10 minutes) (5 minutes) [due Tue Jan 24] (5 minutes) [due Tue Jan 31] (5 minutes) [due Tue Feb 7] (5 minutes) (5 minutes) [due Tue Feb 14] (5 minutes) [due Tue Feb 21] (5 minutes) (10 minutes) (5 minutes) Street Scaping, signs, trees, etc.- info item Vehicle Wgt Infrastructure Impact Water Districts & Green Space Way Finding Sign Draft Advance Agenda 11/3/2022 12:40:35 PM Page 2 of 2