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2023, 03-21 Study Session Agenda
AGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING STUDY SESSION Tuesday, March 21, 2023 6:00 p.m. Remotely via ZOOM Meeting and In Person at 10210 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting NOTE: Members of the public may attend Spokane Valley Council meetings in -person at City Hall at the address provided above, or via Zoom at the link below. Members of the public will be allowed to comment in -person or via Zoom as described below. Public comments will only be accepted for those items noted on the agenda as "public comment opportunity." If making a comment via Zoom, comments must be received by 4:00 pm the day of the meeting. Otherwise, comments will be taken in -person at the meeting in Council Chambers, as noted on the agenda below. • Sign up to Provide Oral Public Comment at the Meeting via Calling -In • Submit Written Public Comment Prior to the Meeting • Join the Zoom WEB Meeting CALL TO ORDER ROLL CALL APPROVAL OF AGENDA PROCLAMATIONS: Hope Week; Philippine Embassy Outreach Days; City's 20th Anniversary; National Public Health Week GENERAL PUBLIC COMMENT OPPORTUNITY: This is an opportunity for the public to speak on any subject except agenda action items, as public comments will be taken on those items where indicated. Please keep comments to matters within the jurisdiction of the City Government. This is not an opportunity for questions or discussion. Diverse points of view are welcome but please keep remarks civil. Remarks will be limited to three minutes per person. To comment via zoom: use the link above for oral or written comments as per those directions. To comment at the meeting in person: speakers may sign in to speak but it is not required. A sign -in sheet will be provided in Council Chambers. ACTION ITEMS: 1. CONSENT AGENDA: consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on March 21, 2023 Request for Council Action Form Total:$740,352.20 b. Approval of Payroll for Pay Period Ending March 15, 2023: $512,151.06 c. Approval of March 7, 2023 Council Meeting Minutes, Study Session d. Approval of March 14, 2023 Council Meeting Minutes, Formal Meeting 2. First Reading Ordinance 23-007 Lodging Tax Advisory Committee (LTAC) Alternates — Erik Lamb [public comment opportunity] 3. Motion Consideration: Storm Drain Cleaning Services Contract Award — Gloria Mantz [public comment opportunity] 4. Motion Consideration: Opioid Settlement Agreement — Erik Lamb, Tony Beattie [public comment opportunity] 5. Motion Consideration: Mayoral Appointment to Regional Homeless Collaboration Grp — Mayor Haley [public comment opportunity] Council Agenda March 21, 2023 Page 1 of 2 NON -ACTION ITEMS: 6. STA New Strategic Plan Update — John Hohman, Karl Otterstrom of STA 7. Street Vacation (STV 23-0001) — Levi Basinger 8. Emergency Management Update — Morgan Koudelka 9. Outside Agency Grant Process — Chelsie Taylor 10. Legislative Update — Virginia Clough 11. Advance Agenda — Mayor Haley INFORMATION ONLY (will not be reported or discussed): 12. Department Monthly Reports 13. Spokane Valley Fire Department Monthly Report COUNCIL COMMENTS CITY MANAGER COMMENTS ADJOURN Council Agenda. March 21, 2023 Page 2 of 2 Spokane Valley Alt roct rm rtion City of Spo4ne Vaffey, Washington MODE WEEK WHEREAS, The City of Spokane Valley recognizes that every child is filled with incredible potential and that the early years of life present a golden opportunity to influence foundational brain development, upon which future behaviors and learning are built; and WHEREAS, We join others throughout the nation as our City encourages businesses to focus efforts to promote opportunities to help build Healthy Outcomes from Positive Experiences; and WHEREAS, Expanding access to the four building blocks of HOPE, which are relationships, environment, engagement, and social emotional growth, we will be building a network of support for parents and caregivers of young children thus meeting families' social, physical, and mental health needs within the community, which aids in having healthier, safer, children while contributing to a more resilient City of Spokane Valley; and WHEREAS, Spreading the HOPE framework is a national effort supported by families, educational institutions, researchers, government entities, nonprofits, and businesses which recognize there can be immense significant positive growth in the community through environmental, policy, and systems changes to support families and children from birth to age five. NOW, THEREFORE, I, Pam Haley, Mayor of the City of Spokane Valley, on behalf of the Spokane Valley City Council, businesses, and citizens, do hereby proclaim March 27 through 31, 2023 as the Week of HOPE And we acknowledge families cannot provide all aspects of HOPE alone, so we call upon the community members to observe this week by helping families with young children to engage in positive experiences that will help create strong families and communities. Dated this 21 st day of March, 2023. Pam Haley, Mayor ••••'\. Spokane _Valley 'l0 roctaination City of Spokane vatTy, Washington ThiCppine Embassy Outreach Day Whereas, the first recorded arrival of Filipinos was October 18, 1587, where they came by way of a Spanish galleon that docked at what is now Morro Bay, California; and Whereas, the Filipino population first started booming after the Philippines became a territory of the United States in 1898; they arrived as laborers, mostly in agriculture and domestic service, and as students; by 1930, the Filipino American population was over 45,000, and by 1970 that population had grown nearly seven times making up almost one percent of the national population; and Whereas, on November 30, 1994, President Ramos issued a proclamation declaring the year 1996 as the Year of Filipino Heroes as a tribute to all Filipinos who gave meaning and impetus to the cause of freedom, justice, Philippine independence and nationhood; and Whereas, The Filipino American Community makes up the second largest Asian American ethnic community in the United states; and Whereas Spokane Valley welcomes allwho come for this Embassy Outreach Day, which serves as an additional opportunity for those seeking passports and/or dual citizenship services. NOW, THEREFORE, I Pam Haley, Mayor of the City of Spokane Valley, on behalf of the Spokane Valley City Councilmembers, do hereby proclaim March 26, 27, and 28, 2023 as Philippine Embassy Outreach Day in Spokane Valley and we urge citizens to learn about the rich history of the Philippines, their people, and their culture. Dated this day of March, 2023. Pam Haley, Mayor Spokane Valley WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, 'l0 ro cta.matio n City of Spokane (Parley, Washington National P'u6& J-fearth Week The week of April 3 through April 7, 2023, is National Public Health Week recognizing the contributions of public health in the areas of improving the health of the people of the United States and achieving health equity; and The United States and the global community are currently responding to the COVID-19 pandemic which requires support for a robust public health infrastructure and workforce that includes state, territorial, local and tribal health departments, health care workers, public health laboratories and first responders, as well as support for efforts to address racism as a public health crisis and reduce racial and ethnic health disparities related to the COVID-19 pandemic; and Each 10 percent increase in local public health spending contributes to a 6.9 percent decrease in infant deaths, a 3.2 percent decrease in deaths related to cardiovascular disease, a 1.4 percent decrease in deaths due to diabetes, and a 1.1 percent decrease in cancer related deaths; and Public health professionals help communities prevent, prepare for, mitigate, and recover from the impact of a full range of health threats; and Public health professionals collaborate with partners outside of the health sector, including city planners, transportation officials, education officials, and private sector businesses, recognizing that other sectors can influence health outcomes and support health equity efforts. NOW, THEREFORE, I, Pam Haley, Mayor of the City of Spokane Valley, on behalf of the Spokane Valley City Councilmembers, do hereby proclaim the week of April 3 through April 7, 2023, as National Public Health Week and I encourage citizens to support the goals of National Public Health Week and the vision of Spokane Regional Health District to help create healthy lives, safe environments, and thriving communities in the Spokane region. Dated this 21 st day of March, 2023. Pam Haley, Mayor CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 21, 2023 Department Director Approval: Check all that apply: ® consent ❑ old business ❑ new business AGENDA ITEM TITLE: Approval of the Following Vouchers: ❑ public hearing VOUCHER LIST 03/09/2023 03/10/2023 03/10/2023 03/14/2023 VOUCHER NUMBERS 59418-59445, wires 31296385 & 31324498 59446-59480 59481-59507 9864-9879 (Park refunds) GRAND TOTAL: TOTAL AMOUNT 90,690.18 558,501.17 89,097.80 2,063.00 $740,352.20 #001 - General Fund 001.011.000. 001.013.000. 001.013.015. 001.016.000. 001.016.016. 001.018.013. 001.018.014. 001.018.016 001.018.017. 001.033.000. 001.033.033. 001.033.034. 001.040.000. 001.040.041. 001.040.042.558. 001.040.042.565. 001.040.043. 001.040.044. 001.076.000. 001.076.300. 001.076.301. 001.076.302. 001.076.304. 001.076.305. 001.090.000.511. 001.090.000.514. 001.090.000.517. 001.090.000.518. 001.090.000.519. 001.090.000.550. Ex s lanation of Fund and Pro ect Numbers found on Voucher Lists City Council City Manager Legal Public Safety Precinct Shared Expenses Deputy City Manager Finance Human Resources Information Technology Facilities Administration Facilities — City Hall Facilities — Other Community/Public Works -Administration Engineering Economic Development Housing/Homeless Services Building Planning Parks & Rec—Administration Parks & Rec-Maintenance Parks & Rec-Recreation Parks & Rec- Aquatics Parks & Rec- Senior Center Parks & Rec-CenterPlace General Gov't- Council related General Gov't -Finance related General Gov't -Employee supply General Gov't- Centralized Serv. General Gov't -Other Services General Gov't -Natural & Eco. 001.090.000.560. 001.090.000.594. 001.090.000.595. General Gov't -Social Services General Gov't -Capital Outlay General Gov't-Roads/Streets Capital Other Funds: 101 — Street Fund 103 — Paths & Trails 104 — Tourism Facilities 105 — Hotel/Motel Tax 106 — Solid Waste 107 — PEG Fund 108 — Affordable & Supplemental Housing Sales Tax 120 — CenterPlace Operating Reserve 121 — Service Level Stabilization Reserve 122 — Winter Weather Reserve 204 — Debt Service 301 — REET 1 Capital Projects 302 — REET 2 Capital Projects 303 — Street Capital Projects 309 — Parks Capital Grants 310 — Civic Bldg. Capital Projects 311 — Pavement Preservation 312 — Capital Reserve 314 — Railroad Grade Separation Projects 315 — Transportation Impact Fees 316 — Economic Development Capital Projects 402 — Stormwater Management 403 — Aquifer Protection Area 501 — Equipment Rental & Replacement 502 — Risk Management 632 — Passthrough Fees & Taxes Project Numbers: 143 - Barker Rd/BNSF Grade Separation 205 - Sprague/Barker Intersection Improvement 223 - Pines Rd Underpass @ BNSF & Trent 249 - Sullivan & Wellesley Intersection Improv 273 - Barker/I-90 Interchange 275 - Barker Rd Widening - River to Euclid 285 - Indiana Ave Pres - Evergreen to Sullivan 286 - Broadway Preservation: Havana to Fancher 293 - 2018 CSS Citywide Reflective Signal BP 294 - Citywide Reflective Post Panels 299 - Argonne Rd Concrete Pavement Indiana to Mont. 300 - Pines & Mission Intersection Improvement 308 - Regional Decant Facility Canopy 309 - Local Access Streets: Barker Homes 311 - Sullivan Rd./SR 290 Interchange Project 313 - Barker Road/Union Pacific Crossing 314 - Balfour Park Frontage Improvements 315 - Brown's Park 2020 Improvements 316 - Balfour Park Improvements - Phase 1 317 - Appleway Stormwater Improvements 318 - Wilbur Sidewalk: Boone to Mission 320 - Sullivan Preservation: Sprague-8th 321 - Argonne Corridor Improvements- North of Knox 322 - City Hall Repairs 323 - Evergreen Road Preservation Project 326 - 2020 Citywide Reflective Post Panels 327 - Sprague Avenue Stormwater 328 - Sullivan Park Waterline 329 - Barker Road Imp- City Limits to Appleway 330 - WTSC 2021 School Zone Beacons 331 - COVID-19 Relief Funds 332 - NE Industrial Area - Sewer Extension 333 - Evergreen Rd Pres Broadway to Mission 334 - Sprague Ave Preservation 335 - Mission Ave over Evergreen Rd Deck Repair 338 - Loop Trail Project 339 - 2022 Local Access Streets. Summerfield E 340 - 8th Ave Sidewalk (Coleman to Park) 341 - Broadway Preservation- Fancher to Park 342 - 2022 School Zone Flashing Beacons 343 - Buckeye Avenue Sewer Extension 344 - Park Rd Sidewalk- Broadway to Cataldo 345 - Park Rd Sidewalk- Nora to Baldwin 346 - Bowdish Sidewalk 12th to 22nd 347 - Broadway and Park Intersection RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vchlist Voucher List Page: 1 03/09/2023 12:37:38PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 59418 3/9/2023 007055 ACCESS UNLIMITED & SECURITY 22220 001.076.304.575 LYNX DURESS BUTTONS FOR CENTEF 1,781.06 Total : 1,781.06 59419 3/9/2023 000197 ACRANET 22587 001.018.016.518 EMPLOYEE BACKGROUND CHECKS 83.00 Total : 83.00 59420 3/9/2023 003775 AM HARDWARE 49895 001.016.016.521 DOOR CLOSER FOR PRECINCT 524.90 Total : 524.90 59421 3/9/2023 007136 AMAZON CAPITAL SERVICES INC 1LYT-1D11-6J1Q 001.040.042.565 STANDING DESK: ECON DEV 315.80 Total : 315.80 59422 3/9/2023 003337 ARROW CONSTRUCTION SUPPLY INC 360312 001.076.300.576 SUPPLIES FOR REPAIRS AT BROWNS 96.69 360417 001.076.300.576 SUPPLIES FOR REPAIR AT BROWNS P, 349.13 Total : 445.82 59423 3/9/2023 000143 CITY OF SPOKANE IN-036628 001.016.000.554 HEARING EXAMINER: INTERLOCALAC 1,642.50 Total : 1,642.50 59424 3/9/2023 000571 CODE PUBLISHING COMPANY GC0010062 001.013 000.513 ELECTRONIC CODE UPDATE 400.21 Total: 400.21 59425 3/9/2023 009231 CRITICAL INSIGHT 2022-12697 001.090.000.518 13-POINT ASSESSMENT- IT 500.00 Total: 500.00 59426 3/9/2023 002604 DELL FINANCIAL SERVICES LLC 2467016 001.090.000.548 COMPUTER LEASE: 001-8922117-016 409.12 2467017 001.090 000.548 COMPUTER LEASE: 001-8922117-017 487.24 2467018 001.090.000.548 COMPUTER LEASE: 001-8922117-013 986.47 2467019 001.090.000.548 COMPUTER LEASE: 001-8922117-014 142.36 2467020 001.090.000.548 COMPUTER LEASE: 001-8922117-015 176.20 2467021 001.090.000.548 COMPUTER LEASE: 001-8922117-018 650.20 2467022 001.090.000.548 COMPUTER LEASE: 001-8922117-019 52.40 2467023 001.090.000.548 COMPUTER LEASE: 001-8922117-020 636.01 2467024 001.090.000.548 COMPUTER LEASE: 001-8922117-021 502.76 2467025 001.090.000.548 COMPUTER LEASE: 001-8922117-022 409.53 2467026 001.090.000.548 PROPERTY TAX MGMT FEE FOR COMI 13.56 2480065 001.090.000.548 COMPUTER LEASE: 001-8922117-012 266.20 Page: 1 vchlist 03/09/2023 12:37 :38 P M Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept 59426 3/9/2023 002604 DELL FINANCIAL SERVICES LLC 59427 3/9/2023 003274 EXCHANGE PUBLISHING LLC 59428 3/9/2023 002975 FREEDOM SALES AND SUPPLY LLC 59429 3/9/2023 000007 GRAINGER 59430 3/9/2023 005191 HALEY, PAM 59431 3/9/2023 008726 INTERMAX NETWORKS 59432 3/9/2023 003185 LAMB, ERIK 59433 3/9/2023 004850 NAVIA BENEFIT SOLUTIONS, HRA PLAN 59434 3/9/2023 008586 PACIFIC OFFICE AUTOMATION 59435 3/9/2023 009219 PARAS HOMES LLC 59436 3/9/2023 001860 PLATT ELECTRIC SUPPLY (Continued) 2480155 672676 2023102 2023116 9617890901 9618386057 9618425715 EXPENSES 246888 247689 EXPENSES 10678146 949754 BLD-2022-4314 3R72436 001.090.000.548 001.040.042.565 001.016.016.521 001.040.043.558 001.033.033.518 001.033.033.518 001.033.033.518 001.011.000.511 001.090.000.518 001.090.000.518 001.013.000.513 001.018.016.518 001.018.014.514 315.000.000.345 001.033.033.518 Description/Account Amount COMPUTER LEASE: 001-8922117-011 Total: ADVERTISING: DRAFT HOMELESS PLF Total : FLAG FOR PRECINCT SUPPLIES FOR POSTAGE METER Total : JANITORIAL SUPPLIES: CITYHALL JANITORIAL SUPPLIES: CITYHALL JANITORIAL SUPPLIES: CITYHALL Total : EXPENSE REIMBURSEMENT Total : VOICE SERVICES 2023 DESK TELEPHONE STOCK Total EXPENSE REIMBURSEMENT Total : FLEX SPENDING ADMINISTRATION Total : COPIER COSTS: FINANCE Total : PERMIT REFUND: BLD-2022-4314 Total : REPAIR & MAINT. SUPPLIES: CITY HAL Total : 806.27 5,538.32 26.10 26.10 99.65 23.42 123.07 23.50 67.57 9.77 100.84 261.30 261.30 673.92 3,994.45 4,668.37 828.12 828.12 412.00 412.00 100.78 100.78 1,111.10 1,111.10 290.15 290.15 Page: 2 vchlist 03/09/2023 12:37:38 P M Voucher List Spokane Valley Page: 3 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept 59437 3/9/2023 002193 QSCEND TECHNOLOGIES INC 59438 3/9/2023 007741 REFRIGERATION SUPPLIES DIST 59439 3/9/2023 007730 ROYAL BUSINESS SYSTEMS 59440 3/9/2023 000474 SPOKANE CO PARKS, REC, & GOLF 59441 3/9/2023 008528 TELEMESSAGE INC 59442 3/9/2023 008558 THE HOME DEPOT PRO 59443 3/9/2023 008502 VOA OF E. WASH & N. IDAHO 59444 3/9/2023 000100 WABO INC 59445 3/9/2023 001885 ZAYO GROUP LLC 31296385 1/31/2023 000409 DEPT OF REVENUE 31324498 1/31/2023 000409 DEPT OF REVENUE INV4320408 16300628-00 IN190118 22000193 12149 731942629 731942637 732342878 VOA 1014 44117 2023030003578 2023030005522 2023030025710 Q4-2022 Q4-2022 001.018.013.513 001.076.305.575 001.040.043.558 001.076.300.576 001.090.000.518 001.033.000.518 001.016.016.521 001.033.033.518 001.040.042.565 001.018.016.518 001.090.000.518 001.090.000.518 001.090.000.518 632.000.000.589 101.000.000.542 Description/Account Amount SOFTWARE MAINTENANCE & SUPPOF Total: FILTERS FOR CENTERPLACE Total : FEB 28-MAR 1 2023 COPIER COSTS Total : 2023 CONTRIBUTION TO TRAIL MAINT Total : MOBILEARCHIVER MESSAGING PLAN Total : SAFETY SUPPLIES: FIRST AID KIT JANITORIAL SUPPLIES: PRECINCT JANITORIAL SUPPLIES: CITY HALL Total : VOA SHELTER BED REIMBURSEMENT: Total: JOB POSTING Total : NETWOK INFRASTRUCTURE ACCESS INTERNET SERVICES NETWORK INFRASTRUCTURE ACCES: Total : LEASEHOLD EXCISE TAX Total : COMBINED EXCISE TAX RETURN Total : 38,905.06 38,905.06 4,121.52 4,121.52 62.65 62.65 20,000.00 20,000.00 176.00 176.00 65.63 165.66 137.34 368.63 3,348.00 3,348.00 50.00 50.00 302.45 655.80 270.17 1,228.42 3,043.08 3,043.08 233.38 233.38 30 Vouchers for bank code : apbank Bank total : 90,690.18 Page: 3 vchlist 03/10/2023 9:52:52AM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept 59446 3/10/2023 000958 AAA SWEEPING LLC 59447 3/10/2023 006382 AHBL INC 59448 3/10/2023 009205 ARG INDUSTRIAL 59449 3/10/2023 003337 ARROW CONSTRUCTION SUPPLY INC 75187 136983 1103223 1103223-01 1103223-02 1103500 360311 360482 59450 3/10/2023 009232 AUTO NATION COLLISION CENTER, SPOKANE 168335 59451 3/10/2023 000815 BNSF RAILROAD CO 59452 3/10/2023 007637 COMMONSTREET CONSULTING LLC 59453 3/10/2023 002157 ELJAY OIL COMPANY 59454 3/10/2023 001993 FISCH, PETE 59455 3/10/2023 001447 FREE PRESS PUBLISHING INC 59456 3/10/2023 000007 GRAINGER 90247677 2301031 0946230 4341032 EXPENSES V53588 9604784885 9613391359 402.402.000.531 309.000.316.594 101.000.000.542 101.000.000.542 101.000.000.542 501.000.000.548 101.042.000.542 001.040.041.558 101.042.000.542 314.000.143.595 303.000.329.595 501.000.000.548 001.040.041.543 101.043.000.542 101.044.000.542 101.042.000.542 001.040.041.543 Description/Account Amount STREET SWEEPING JANUARY 2023 Total : 0316- BALFOUR PARK IMPROVEMENT: Total : VEHICLE REPAIR & MAINT. SUPPLIES: VEHICLE REPAIR & MAINT. SUPPLIES: VEHICLE REPAIR & MAINT. SUPPLIES: EQUIPMENT REPAIR & MAINT. SUPPLII Total : REPAIR & MAINT. SUPPLIES: STREET REPAIR & MAINT. SUPPLIES Total : VEHICLE REPAIR & MAINT.: #5-214 Total : CIP 0143: WBS 7063020 Total : 0329 BARKER RD IMPROVEMENTS Total : BULK OIL: ALL FLEET FUEL BILL: FEBRUARY 2023 EXPENSE REIMBURSEMENT ADVERTISING Total : Total : Total 25,571.35 25,571.35 6,297.33 6,297.33 864.96 8.33 3.44 36.35 913.08 1,123.06 16.76 1,139.82 3,898.21 3,898.21 40,501.43 40,501.43 971.25 971.25 1,520.73 9,790.14 11,310.87 317.61 317.61 164.80 164.80 SMALL TOOLS/MINOR EQUIPMENT 468.56 SAFETY EQUIPMENT 74.17 Page: vchlist 03/10/2023 9:52:52AM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept 59456 3/10/2023 000007 000007 GRAINGER 59457 3/10/2023 005191 HALEY, PAM 59458 3/10/2023 007695 HATTENBURG, TIM 59459 3/10/2023 009236 HAUGEN, DANA 59460 3/10/2023 003297 HIGGINS, LEWIS ROD 59461 3/10/2023 000421 HOHMAN, JOHN 59462 3/10/2023 008025 HUDSON BAY INSULATION COMPANY 59463 3/10/2023 000070 INLAND POWER & LIGHT CO 59464 3/10/2023 002466 KENWORTH SALES COMPANY 59465 3/10/2023 003238 KPFF CONSULTING ENGINEERS 59466 3/10/2023 009158 PADDEN, LAURA 59467 3/10/2023 006475 PEETZ, BRANDI 59468 3/10/2023 007743 SCHROEDER, TYSON 59469 3/10/2023 000459 SPOKANE CO TITLE CO (Continued) 5191 MAR 2023 7695 MAR 2023 EXPENSES 3297 MAR 2023 MARCH 2023 3V1698-2 FEBRUARY 2023 016P33794 459120 9158 MAR 2023 6475 MAR 2023 EXPENSES 5-SP36452 001.011.000.511 001.011.000.511 101.042.000.542 001.011.000.511 001.013.000.513 001.000.322.518 101.042.000.542 101.000.000.542 314.000.311.595 001.011.000.511 001.011.000 511 001.040.041.558 403.000.320.595 Description/Account Amount 2023 MILEAGE STIPEND 2023 MILEAGE STIPEND EXPENSE REIMBURSEMENT 2023 MILEAGE STIPEND MONTHLY AUTO ALLOWANCE 0322-CITY HALL FIRESTOPS UTILITIES: FEBRUARY 2023 Total : Total : Total : Total : Total : Total : Total : Total : VEHICLE REPAIR & MAINT. SUPPLIES: Total : PROJECT 311 PHASE 1 ANALYSIS Total : 2023 MILEAGE STIPEND 2023 MILEAGE STIPEND EXPENSE REIMBURSEMENT CIP 0320: RECORDING FEES Total : Total : Total : 542.73 50.00 50.00 25.00 25.00 173.90 173.90 25.00 25.00 700.00 700.00 3,298.83 3,298.83 615.64 615.64 221.37 221.37 163.41 163.41 25.00 25.00 25.00 25.00 158.51 158.51 652.50 Page: '2.,_ vchlist 03/10/2023 9:52:52AM Voucher List Spokane Valley Page: 3 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept 59469 3/10/2023 000459 000459 SPOKANE CO TITLE CO 59470 3/10/2023 000001 SPOKANE CO TREASURER 59471 3/10/2023 002540 SPOKANE HOUSE OF HOSE INC 59472 3/10/2023 009198 SUNRISE ENVIRONMENTAL 59473 3/10/2023 001660 TITAN TRUCK EQUIP CO INC 59474 3/10/2023 000780 UNION PACIFIC RR CO 59475 3/10/2023 000337 UPS 59476 3/10/2023 006846 US LINEN & UNIFORM INC 59477 3/10/2023 006329 VESTIGE GPS (Continued) 51506649 51506656 979347 985612 136649 1342624 1343358 1344249 PROJECT # 0783387 000031V836063 3077036 3080689 3084423 3088052 CINV-026936 CINV-026938 CINV-027643 CINV-028284 59478 3/10/2023 002960 WICK, BEN 2960 MAR 2023 001.016.000.523 001.016.000.523 101.042.000.542 101.000.000.542 101.042.000.542 101.042.000.542 001.040.041.543 001.033.000.518 309.000.328.534 001.040.041.543 101.042.000.543 101.042.000.543 101.042.000.543 101.042.000.543 101.000.000.542 101.042.000.542 101.042.000.542 402.402.000.531 001.011.000.511 Description/Account Amount Total : JANUARY 2023 INMATE HOUSING FEBRUARY 2023 INMATE HOUSING Total COMPRESSOR (FLEET 5-226) EQUIPMENT REPAIR & MAINT. Total : OPERATING SUPPLIES Total : VEHICLE REPAIR & MAINT. SUPPLIES: VEHICLE REPAIR & MAINT. SUPPLIES VEHICLE REPAIR & MAINT. SUPPLIES Total FOLDER 3323-25: PIPELINE CROSSINC Total: SHIPPING CHARGES Total : LAUNDERING SERVICES: MAINTENAN LAUNDERING SERVICES: MAINTENAN LAUNDERING SERVICES: MAINTENAN LAUNDERING SERVICES: MAINTENAN Total : TRACKING SOLUTION -ANNUAL GPS 1 TRACKING SOLUTION -ANNUAL GPS 1 TRACKING SOLUTION - MONTHLY PEF TRACKING SOLUTION - MONTHLY PEF Total :: 652.50 205,022.24 205,022.24 410,044.48 3,567.32 202.48 3,769.80 393.92 393.92 147.78 1,307.74 366.52 1,822.04 36,460.00 36,460.00 28.09 28.09 41.09 25.11 41.09 24.05 131.34 1,279.92 559.98 395.88 395.88 2,631.66 2023 MILEAGE STIPEND 25.00 Page: vchlist Voucher List Page: 4 03/10/2023 9:52:52AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 59478 3/10/2023 002960 002960 WICK, BEN 59479 3/10/2023 007867 WIDENER & ASSOCIATES (Continued) Total : 25.00 891 303.000.329.595 329 BARKER RD IMPROVEMENTS 5,407.20 Total : 5,407.20 59480 3/10/2023 002651 WOODARD, ARNE 2651 MAR 2023 001.011.000.511 2023 MILEAGE STIPEND 25.00 Total : 25.00 35 Vouchers for bank code : apbank Bank total : 558,501.17 35 Vouchers in this report Total vouchers : 558,501.17 I, the undersigned, do certify under penalty of perjury, that the materials have been fumished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director or designee Council member reviewed: Mayor Council Member Date Date Date Page: i vchlist 03/10/2023 1:37:42PM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept 59481 3/10/2023 007136 AMAZON CAPITAL SERVICES INC 59482 3/10/2023 007808 AMENTO GROUP 59483 3/10/2023 003795 CLEARWATER SUMMIT GROUP 59484 3/10/2023 009085 COUNTRY VIEW LANDSCAPE LLC 59485 3/10/2023 000683 DAVID EVANS & ASSOCIATES 59486 3/10/2023 003255 DAY WIRELESS SYSTEMS 59487 3/10/2023 000734 DEPT OF TRANSPORTATION 59488 3/10/2023 003682 EPIC LAND SOLUTIONS INC 59489 3/10/2023 008422 GMCO CORP DBA ROADWISE 59490 3/10/2023 007671 HORROCKS ENGINEERS INC 174M-3YHT-61WG 1 RHG-RC7T-1 DW3 1YGH-1MW-7C9R 012351 012352 0223.4127 239745 239746 529509 529921 INV763901 RE 46 JG6531 L005 RE-313-ATB30213122 0123-1272 23-1546 75469 75470 001.018.014.514 001.040.041.543 001.040.043.524 001.000.322.518 001.000 322.518 101.042.099.542 101.000.000.542 101.000.000.542 314.000.143.595 303.000.300.595 101.042.000.543 314.000.311.595 303.000.300.595 303.000 300.595 101.000.000.542 303.000.300.595 001.040.041.558 Description/Account Amount OFFICE & OPERATING SUPPLIES OFFICE & OPERATING SUPPLIES VEHICLE REPAIR & MAINT. SUPPLIES Total : PROFESSIONAL SERVICES: CITY HALl PROFESSIONAL SERVICES: CHAMBEF Total : RETAINING WALL REPAIR SNOW SERVICES SNOW SERVICES Total : Total 0143-DESIGN SERVICES 0300-TRAFFIC ENGINEERING Total : TOWER RENT Total : CIP 0311: SR290/SULLIVAN INTERCHAI CIP 0300: PROFESSIONAL SERVICES Total : 0300 PINES AND MISSION LIQUID MAG Total : Total : 0300- PINES & MISSIONS INTERSECTIU PROFESSIONAL SERVICES Total : 38.98 73.81 289.90 402.69 4,213.20 1,512.00 5,725.20 8,167.50 8,167.50 3,000.00 2,700.00 5,700.00 1,515.61 19,339.60 20,855.21 220.64 220.64 216.52 185.92 402.44 1,662.34 1,662.34 13,185.06 13,185.06 1,000.00 1,800.00 2,800.00 Page vchlist Voucher List Page: 2 03/10/2023 1:37:42PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 59491 3/10/2023 000313 INLAND ASPHALT COMPANY INC 362399004M 101.000.000.542 SNOWPLOWING 698.00 Total : 698.00 59492 3/10/2023 007947 INTERSTATE BATTERIES OF E WASH 20186321 001.033.000.518 VEHICLE REPAIR & MAINT. SUPPLIES 154.59 Total : 154.59 59493 3/10/2023 008666 MINUTEMAN PRESS 7793 001.040.041.543 BUSINESS CARDS 44.20 Total : 44.20 59494 3/10/2023 000132 MODERN ELECTRIC WATER CO 20711874 001.033.034.518 UTILITIES: FEBRUARY 2023 WHITE ELI 489.17 20712089 101.042.000.542 UTILITIES: FEBRUARY 2023 14,870.44 20712090 001 076.302.576 UTILITIES: FEBRUARY 2023 PARKS 1,916.70 Total : 17,276.31 59495 3/10/2023 001546 NORCO INC 37162226 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES: 121.53 Total : 121.53 59496 3/10/2023 003090 NORTH 40 OUTFITTERS 110286/3 101.042.000.542 SMALL TOOLS/MINOR EQUIPMENT 217.79 Total: 217.79 59497 3/10/2023 004621 OREILLYAUTOMOTIVE STORES INC 2862-237558 001.040.043.524 VEHICLE REPAIR & MAINT. SUPPLIES: 71.86 2862-240612 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES: 261.25 2862-240850 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES: 78.38 2862-241283 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES: 18.60 2862-241563 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES: 65.31 2862-243232 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES: 52.25 2862-243266 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES: 52.84 2862-243453 101.000 000.542 VEHICLE REPAIR & MAINT. SUPPLIES: 121.88 2862-243585 101 000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES: 8.74 2862-243668 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES: 21.04 2862-243711 001.040.043.524 VEHICLE REPAIR & MAINT. SUPPLIES: 174.22 Total : 926.37 59498 3/10/2023 008840 PARK SPOKANE NC LLC MARCH 2023 402.402.000.531 COMMON AREA CHARGES: CITY HALL 164.50 Total : 164.50 59499 3/10/2023 005968 PRECISE MRM LLC 200-1041549 402.402.000.531 DATA PLAN 299.75 Page: vchlist Voucher List Page: 3 03/10/2023 1:37:42PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount Total : 299.75 59499 3/10/2023 005968 005968 PRECISE MRM LLC (Continued) 59500 3/10/2023 008728 ROBERT HALF 61630648 001.018.014.514 TEMPORARY EMPLOYEE: M. LLOYD-O 2,147.20 Total : 2,147.20 59501 3/10/2023 002520 RWC GROUP XA106050276:01 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES: 454.10 Total: 454.10 59502 3/10/2023 000709 SENSKE LAWN & TREE CARE INC 13780013 101.042.000.542 895 CONTRACT MAINTENANCE 544.50 Total: 544.50 59503 3/10/2023 004535 SHRED -IT USA LLC 8003450143 001.090.000.518 DOCUMENT DESTRUCTION 165.15 Total : 165.15 59504 3/10/2023 004099 SPOKANE VALLEY ACE HARDWARE 031138 101.042.000.542 OPERATING SUPPLIES 44.07 Total : 44.07 59505 3/10/2023 002135 SPRAY CENTER ELECTRONICS INC 265413 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES: 271.36 Total: 271.36 59506 3/10/2023 006178 WALTER E NELSON CO 492275 001.040.041.543 OFFICE SUPPLIES: CPW 172.17 Total : 172.17 59507 3/10/2023 002363 WESTERN STATES EQUIPMENT CO IN002306275 101.000.000.542 EQUIPMENT RENTAL 6,275.13 Total : 6,275.13 27 Vouchers for bank code : apbank Bank total : 89,097.80 27 Vouchers in this report Total vouchers : 89,097.80 Page vchlist Voucher List Page: 03/14/2023 3:50:O6PM Spokane Valley Bank code: pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 9864 3/14/2023 009235 BECKETT, MONICA PARK REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUNGE 15.00 Total : 15.00 9865 3/14/2023 009237 COLDWELL BANKER TOMLINSON PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 210.00 Total: 210.00 9866 3/14/2023 009203 FOSTER, PATTY PARK REFUND 001.237.10.99 CANCELLATION REFUND: ROOM 109 52.00 Total : 52.00 9867 3/14/2023 009238 NOBLE, OLIVIA PARK REFUND 001.237.10.99 DANCE CLASS REFUND 45.00 Total : 45.00 9868 3/14/2023 009239 OWSLEY, CECILIA PARK REFUND 001.237.10.99 DANCE CLASS REFUND 95.00 Total : 95.00 9869 3/14/2023 009204 PINNACLE FERTILITY PARK REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 110 52.00 Total : 52.00 9870 3/14/2023 009240 RAMIREZ, AARON PARK REFUND 001.237.10.99 CANCELLATION REFUND: GREAT ROC 500.00 Total : 500.00 9871 3/14/2023 009202 RANDS, ROBERT PARK REFUND 001.237.10.99 DANCE CLASS REFUND 45.00 Total : 45.00 9872 3/14/2023 008961 REILLO, BEVERLY PARK REFUND 001.237.10.99 CANCELLATION REFUND: FIRESIDE L( 160.00 Total : 160.00 9873 3/14/2023 009082 RM MOTIVATION INC PARK REFUND 001.237.10.99 DEPOSIT REFUND: MEETING ROOMS 104.00 Total : 104.00 9874 3/14/2023 009241 SPOKANE COUNTY FIRE DISTRICT 8 PARK REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUNGE 210.00 Total : 210.00 9875 3/14/2023 001627 STCU PARK REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 205 75.00 Total : 75.00 9876 3/14/2023 005248 SUNSHINE HEALTH FACILITIES PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 200.00 Page: vchlist Voucher List Page: 2 03/14/2023 3:50:06PM Spokane Valley Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 9876 3/14/2023 005248 005248 SUNSHINE HEALTH FACILITIES (Continued) Total: 200.00 9877 3/14/2023 009242 SV RIFLE AND PISTOL CLUB PARK REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 213 75.00 Total : 75.00 9878 3/14/2023 009243 TRINITY CHURCH - CDA PARK REFUND 001.237.10.99 DEPOSIT REFUND: EXEC CONF ROOF 75.00 Total : 75.00 9879 3/14/2023 009032 WOLFE, LISA PARK REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUNGE 150.00 Total : 150.00 16 Vouchers for bank code : pk-ref Bank total : 2,063.00 16 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been fumished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim Finance Director or designee Council member reviewed: Date Mayor Date Council Member Date Total vouchers : 2,063.00 Page: l` ID\ CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 21, 2023 Department Director Approval: Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending March 15, 2023 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: BUDGET/FINANCIAL IMPACTS: Employees Council Total Gross: $ 429.396.96 $ - $ 429.396.96 Benefits: $ 82.754.10 $ - $ 82.754.10 Total payroll $ 512,151.06 $ - $ 512,151.06 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri Draft MINUTES City of Spokane Valley City Council Study Session Meeting Tuesday, March 7, 2023 Mayor Haley called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in Council Chambers, and also remotely via Zoom meeting. Attendance: Councilmembers Pam Haley, Mayor Rod Higgins, Deputy Mayor Tom Hattenburg, Councilmember Brandi Peetz, Councilmember Laura Padden, Councilmember Ben Wick, Councilmember Arne Woodard, Councilmember Staff John Hohman, City Manager Erik Lamb, Deputy City Manager Tony Beattie, Sr. Deputy City Attorney John Bottelli, Parks & Rec. Director Dave Ellis, Police Chief Gloria Mantz, City Engineer Bill Helbig, Community & Public Works Dir. Sean Walter, Assistant Police Chief Mike Basinger, Eco. Development Director Emily Estes -Cross, Public Information Officer John Whitehead, Human Resources Director Virginia Clough, Legislative Policy Coordinator Chad Knodel, IT Manager Christine Bainbridge, City Clerk ROLL CALL: City Clerk Bainbridge called roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Higgins, seconded, and unanimously agreed to approve the amended agenda. GENERAL PUBLIC COMMENT OPPORTUNITY: After Mayor Haley explained the process, she invited public comment. Ms. Barb Howard, Spokane Valley (via zoom): spoke regarding the Ohio rail accidents; said if such an accident were to occur here, she would be concerned with how people in her and other neighborhoods would safely evacuate. There were no other public comments. ACTION ITEM: 1. Motion Consideration: Spokane County Library District Memorandum of Understanding — Erik Lamb It was moved by Deputy Mayor Higgins and seconded to approve the Memorandum of Understanding (MOU) between the City of Spokane Valley and Spokane County Library District for contributions by the parties to certain improvements at the Library Site located between Balfour Road and Herald Road. Deputy City Manager Lamb went over the background leading up to this MOU and explained the budget impacts. Mayor Haley invited public comments; no comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 2. Motion Consideration: ARPA (American Rescue Plan) Police Camera Trailer — Erik Lamb, Chief Ellis It was moved by Deputy Mayor Higgins and seconded to approve the re -allocation of $117, 848.22 of CLFR funds to law enforcement purposes to allow acquisition of a second camera trailer, and to authorize the City Manager to take such other action necessary to procure the second camera trailer. Deputy City Manager Lamb explained about the need for this additional camera trailer, and Chief Ellis confirmed the effectiveness of having this, adding that the community has also expressed thanks for the cameras. Mr. Lamb also noted that staff is developing a plan for acquisition of cameras for parks, which will hopefully come forward in the near future. Mayor Haley invited public comment. Ms. Barb Howard, Spokane Valley, (via zoom): she also expressed appreciation for the cameras and said she would like to see more purchased. Council Meeting Minutes, Study Session: 03-07-2023 Page 1 of 3 Approved by Council: Draft There were no other public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 2a. Motion Consideration: Purchase of Real Property — Erik Lamb It was moved by Deputy Mayor Higgins and seconded to authorize the City Manager to finalize and execute any documentation necessary to acquire the property located at 10303 East Sprague Avenue, parcel Number 45174.9033. Mr. Lamb explained that the property in question was a furniture store that went out of business; that it sits on .62 acres and has about 4800 square feet; said it would need some updating and minor repairs and staff would go through a process to determine an appropriate use; said there is value to this property as it sits immediately adjacent to the new Balfour Park, Library, and City Hall; also that the $790,000 purchase would require a budget amendment and be part of the 2023 budget amendment process should Council approve this motion. Councilmember Peetz asked if we could use roll-over money instead and Mr. Hohman said that is an option; that staff can bring this back when we bring the budget amendment forward, and at this time the issue Council is the purchase. It was moved by Councilmember Wick and seconded to amend the motion to add for a purchase price of $790,000 plus standard closing costs.' Mayor Haley invited public comment; no comments were offered. Vote by acclamation on the motion to amend: in favor: unanimous. Opposed: none. Motion carried. Vote by acclamation on the fully amended motion, to authorize the City Manager to finalize and execute any documentation necessary to acquire the property located at 10303 East Sprague Avenue, parcel number 45174.9033, for a purchase price of $790,000 plus standard closing costs: in favor: unanimous. Opposed: none. Motion carried. NON -ACTION ITEMS: 3. Sports Commission Update - John Hohman; Ashley Blake w/Sports Commission Mr. Hohman introduced Ms. Ashley Blake, Spokane Sports' Chief Executive Officer, and Ms. Cherie Gwinn, Director of Events & Community Engagement; he said that it has been a long time since we have had an opportunity for dialogue with this very important entity that brings sports tourism traffic into our area. Ms. Blake said she has been with Spokane Sports for 12 years now, and Ms. Gwinn said she has been on staff for seven years. The two of them went over their organizational structure, key areas of focus, and points of collaboration between them and our City, after which Council thanked them for their presentation. 4. Compost Procurement Ordinance — Bill Helbig Director Helbig explained that per state regulations, we are required to adopt a compost procurement ordinance to implement RCW 43.19A.120, the use of compost products in projects; he said this code states that when planning government funded projects or soliciting and reviewing bids, local governments must consider whether compost products can be utilized; he said the purpose of our proposed Code amendment is to codify the requirement for the City to adopt a Compost Procurement Ordinance. There were no objections from Council in bringing the ordinance forward for a first reading. 5. Opioid Settlement Update — Tony Beattie, Erik Lamb Deputy City Manager Lamb explained about this settlement, and that if we want to participate and receive funds, there are forms to complete; he said that if a local government does not participate, that government will not be able to share directly in the settlement funds; said the deadline to participate in Settlement II is April 18, 2023; and he sked for consensus to place the Participation Forms and Allocation Agreement for Settlement II on a future agenda. There were no objections in moving this forward for an ordinance first reading. 6. Lodging Tax Advisory Committee (LTAC) Alternates — Erik Lamb Deputy City Manager Lamb explained the need for having LTAC alternates, as stated in his Request for Council Action. There were no objections from Council to bring this forward for an ordinance first reading. 7. Advance Agenda — Mayor Haley There were no suggested changes to the Advance Agenda. Council Meeting Minutes, Study Session: 03-07-2023 Page 2 of 3 Approved by Council: Draft COUNCIL COMMENTS There were no further comments from Council. CITY MANAGER COMMENTS Mr. Hohman said that Mayor Haley and Councilmember Hattenburg are planning to go to Washington, D.C. in connectiion with STA, so next week we will have a reduced number of Councilmembers, and Deputy Mayor Higgins will preside at the meeting. Regarding the Barker Grade Separation Project, Mr. Hohman said we are still waiting for fencing; that the last time, fencing was rejected and sent back, and when it came back, it was rejected again, so we are now at an impasse, said he will let Council know more as soon as more information is available, but we can't complete the project without the fencing due to BNSF requirements; said we are looking at all options. Concerning City Hall, Mr. Hohman said he spoke with a representative from Garco Construction today for repairing construction defects left behind by Meridian Construction when they constructed City Hall; said Garco is looking at the scope of work including the curved wall, and that we will be making decisions about relocating Council meetings to CenterPlace, although the timing is unsure and it could be in April or May; he also noted that a mold for the bricks has been located and that Mutual Materials and Garco are working together for the exterior of the wall; again, he will keep Council and the public updated. Mr. Hohman then introduced new Assistant Police Chief Sean Walter. It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:09 p.m. ATTEST: Pam Haley, Mayor Christine Bainbridge, City Clerk Council Meeting Minutes, Study Session: 03-07-2023 Page 3 of 3 Approved by Council: Draft MINUTES City of Spokane Valley City Council Regular Formal Meeting Tuesday, March 14, 2023 Mayor Haley called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in Council Chambers, and also remotely via Zoom meeting. Attendance: Councilmembers Pam Haley, Mayor Rod Higgins, Deputy Mayor Tim Hattenburg, Councilmember Laura Padden, Councilmember Brandi Peetz, Councilmember Ben Wick, Councilmember Arne Woodard, Councilmember Staff Erik Lamb, Deputy City Manager Bill Helbig, Community & Public Works Director Chelsie Taylor, Finance Director John Bottelli, Parks & Recreation Director Tony Beattie, Sr. Deputy City Attorney Dave Ellis, Police Chief Mike Basinger, Economic Dev. Director Gloria Mantz, City Engineer Robert Lochmiller, CIP Engineering Manager John Whitehead, Human Resources Director Adam Jackson, Engineering Manager Emily Estes -Cross, Public Information Officer Virginia Clough, Legislative Policy Coordinator Greg Bingaman, IT Specialist Carrie Koudelka, Deputy City Clerk INVOCATION: In the absence of Pastor Pursch, Mayor Haley asked for a moment of silence. PLEDGE OF ALLEGIANCE: Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL: Deputy City Clerk Koudelka called roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COUNCILMEMBER REPORTS Councilmember Peetz: reported that she attended and participated in judging the Miss Spokane and Miss Spokane Teen pageants. Councilmember Padden: reported that she attended the ribbon cutting ceremony for the Spokane Valley Mall SCOPE office. Councilmember Wick: said that he attended the MRSC board meeting, the City's homelessness open house, and he joined a Sunrise Elementary School third -grade class for Read Across America Week. Councilmember Woodard: said he also attended the SCOPE ribbon cutting ceremony and the homelessness open house. Councilmember Hattenburg: said he attended the SCOPE ribbon cutting ceremony and the homelessness open house. Deputy Mayor Higgins: no report. MAYOR'S REPORT: Mayor Haley said she attended an SRTC meeting, an STA performance monitoring meeting, and the SCOPE ribbon cutting ceremony. Council Meeting Minutes, Formal: 03-14-2023 Page 1 of 3 Approved by Council: Draft PROCLAMATIONS: Mayor Haley read the Vietnam Veterans Day proclamation and Ms. RaeAnne Victor of Daughters of the Revolution accepted the proclamation and thanked Council for their support. GENERAL PUBLIC COMMENT OPPORTUNITY: After Mayor Haley explained the process, she invited public comments. John Harding, Spokane Valley: asked that Councilmembers support alarm call operators and their contribution to the system of first responders. There were no other public comments. NEW BUSINESS: 1. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of Claim Vouchers on March 14, 2023, Request for Council Action Form: $1,168,386.17 b. Approval of Payroll for Pay Period ending February 28, 2023: $668,872.89 c. Approval of Council Meeting Minutes of February 28, 2023 Study Session Format It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve the Consent Agenda. 2. First Reading Compost Procurement Ordinance 23-006 — Bill Helbig After Deputy City Clerk Koudelka read the ordinance title, it was moved by Deputy Mayor Higgins and seconded to waive the rules and adopt Ordinance 23-006 amending Spokane Valley Municipal Code chapter 3.47. Community and Public Works Director Helbig said that in March 2022, House Bill 1799 was signed into law requiring that agencies procure more compost products and finished products made from organic wastes. The City now must consider if we can use compost products in projects and normal operations and every other year the City must report our compost procurement and usage to the Depaitinent of Ecology. Mayor Haley invited public comments. John Harding, Spokane Valley, spoke in opposition to the compost procurement requirements. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 3. Resolution 23-004 Closing Flora Road — Gloria Mantz, Rob Lochmiller It was moved by Deputy Mayor Higgins and seconded to adopt Resolution 23-004. City Engineer Mantz said that we need to permanently close a portion of Flora Road as part of the requirements by BNSF and the FHWA TIGER Grant conditions for the Barker Road Grade Separation Project. She pointed out that the effective date language on the resolution was changed because Barker Road is still closed and we cannot close Flora Road until Barker Road is re -opened. Mr. Lochmiller explained that after Barker Road is re- opened, notice will be sent for publication in the City's official newspaper, as well as other public notice mailings, in advance of closing Flora Road from Garland to Trent. Mayor Haley invited public comment; no comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 4. Motion Consideration: Potential Grant Opportunity, Local Bridge Program — Adam Jackson It was moved by Deputy Mayor Higgins and seconded to authorize the City Manager or designee to apply for the Federal Local Bridge Program grant, requesting $13,851,343 for the Sullivan and Trent Interchange Project. Engineering Manager Jackson said that staff brought this before Council in February with a grant request amount of $10 million but after reviewing the grant more thoroughly, staff recommends increasing the amount to $13.8 million. He said there is no requirement for a City match of funds and after receiving input from WSDOT, staff feels justified in the increased funding request. Mayor Haley invited public comment; no comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 5. Motion Consideration: Potential Grant Opportunity: SRTC Preservation Call for Projects — Adam Jackson It was moved by Deputy Mayor Higgins and seconded to authorize the City manager or designee to apply for the SRTC Preservation Call for Projects for those four projects identified in Table 1. Engineering Manager Jackson said there is approximately $9 million of federal funding to SRTC member agencies for Council Meeting Minutes, Formal: 03-14-2023 Page 2 of 3 Approved by Council: Draft preservation specific projects and staff looked at the City's principal arterial network for potential projects. He referred Council to Table 1 in the packet materials which briefly describe each of the four projects staff identified, pointing out that the Fancher project was split into two separate projects because of its overall cost and the required City match if we are awarded a grant. Mayor Haley invited public comment; no comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. ADMINISTRATIVE REPORT: 6. Advance Agenda — Mayor Haley There were no suggested changes to the Advance Agenda. COUNCIL COMMENTS There were no further Council comments. CITY MANAGER COMMENTS Deputy City Manager Lamb said that the City closed on the purchase of the property across the street from City Hall. It was moved by Councilmember Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 6:39 p.m. ATTEST: Pam Haley, Mayor Christine Bainbridge, City Clerk Council Meeting Minutes, Formal: 03-14-2023 Page 3 of 3 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 21, 2023 Department Director Approval: Check all that apply: ❑ consent ❑ old business Z new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First Reading Ordinance 23-007 Amendment to SVMC 3.20.040 Relating to Alternates and Establishing Quorum for LTAC GOVERNING LEGISLATION: RCW 67.28.1816; chapter 3.20 SVMC PREVIOUS COUNCIL ACTION TAKEN: NA BACKGROUND: Per state statute, the Lodging Tax Advisory Committee (LTAC) shall consist of five members: two representatives of businesses required to collect the tax, two members involved in activities authorized to be funded by the tax, and one City Councilmember. SVMC 3.20.040 currently provides a process for selection of the five members for the LTAC. However, it does not contain a process for selecting alternates. Alternates would be able to fill in when regular committee members are not available to attend the LTAC meeting to hear lodging tax applications and to vote on a recommendation to City Council. At the 2022 LTAC meeting, multiple regular committee members could not attend and the City was required to take separate action to appoint alternates. Staff are proposing amendments to SVMC 3.20.040 to identify a regular process to select and maintain alternates to avoid the issues that occurred in 2022. The proposed amendments provide for selection of two alternates — one representing a recipient of the tax and one representing businesses collecting the tax at the same time that regular committee members are selected. This would allow a standing alternate at all times to fill in for either a recipient or hotelier who cannot attend the regular LTAC meeting. Staff did consider having four total alternates (two for recipients and two for hoteliers), but due to the limited number of applications that are normally received, believed it would be difficult to maintain four total regular committee members and four total alternates. To address situations where multiple members may not be able to attend, the proposed amendments clarify that a quorum consists of at least three members with at least one recipient, one hotelier, and the identified City Council member. This ensures that at least a majority constitutes a quorum and that both the recipients and hoteliers have a member present. Finally, given the limited applicant pool historically, the proposed amendments also provide that organizations may submit multiple applications for committee members and/or alternates. This would allow an organization to identify a proposed regular committee member and alternate for Mayor and Council consideration. Note that given the short time period and limited ability to identify potential alternates in 2022, the City Council selected alternates who were from the same organization as the regular committee member who could not attend. If City Council approves these proposed amendments, the City would solicit for alternates through the standard application/nomination process prior to the 2023 regular LTAC meeting. OPTIONS: (1) Advance Ordinance No. 23-007 adopting amendments relating to alternates and establishing quorum for the LTAC to a second reading; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: I move to advance Ordinance No. 23-007 amending SVMC 3.20.040 relating to alternates and establishing quorum for the Lodging Tax Advisory Committee to a second reading. BUDGET/FINANCIAL IMPACTS: n/a STAFF/COUNCIL CONTACT: Erik Lamb, Deputy City Manager ATTACHMENTS: Proposed Ordinance 23-007 Draft CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 23-007 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, WASHINGTON, AMENDING SECTION 3.20.040 OF THE SPOKANE VALLEY MUNICIPAL CODE RELATING TO LODGING TAX ADVISORY COMMITTEE MEMBERSHIP, AND OTHER MATTERS RELATING THERETO. WHEREAS, pursuant to RCW 67.28.180, qualified cities, such as the City of Spokane Valley, are authorized to levy and collect a special excise tax on the sale or charge made for the furnishing of lodging that is subject to tax under RCW 82.08; and WHEREAS, the City of Spokane Valley previously adopted Spokane Valley Municipal Code section 3.20.010 which establishes the City's lodging tax advisory committee (LTAC); and WHEREAS, pursuant to SVMC 3.20.040, the LTAC is comprised of members representing businesses required to collect the lodging tax, persons involved in activities benefitting from the lodging tax, and a member of City Council; and WHEREAS, the City Council recognizes the important role of LTAC in providing the public and Council with comprehensive discussion and recommendations; and WHEREAS, pursuant to SVMC 3.20.040, persons serving on the committee are nominated by the mayor and confirmed by City Council; and WHEREAS, the City Council has determined that it is appropriate and necessary to revise SVMC provisions to allow for the appointment and confirmation of LTAC committee member alternates, and establishing the required quorum for LTAC meetings. NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington ordains as follows: Section 1. Amendment. Spokane Valley Municipal Code section 3.20.040 is hereby amended as follows: 3.20.040 Lodging tax advisory committee. The City Council shall establish a lodging tax advisory committee consisting of five members. Two members of the committee shall be representatives of businesses required to collect the tax, and at least two members shall be persons involved in activities authorized to be funded pursuant to this chapter. The City shall solicit recommendations from organizations representing businesses that collect the tax and organizations that are authorized to receive funds pursuant to this chapter. The committee shall be comprised equally of members who represent businesses required to collect the tax and members who are involved in funded activities. One member of the committee shall be from the City Council. A quorum for lodging tax advisory committee meetings shall consist of at least three members with at least one member who is involved in activities authorized to be funded pursuant to this chapter, one member required to collect the tax, and one council member. Annually, the membership of the committee shall be reviewed. The mayor shall nominate persons to serve on the committee and one alternate for those authorized to be funded pursuant to this chapter, and one alternate from a business required to collect the tax, and the Council member for the lodging tax advisory committee with Council confirmation of the nominees. Organizations Draft may submit multiple individuals for committee and/or alternate positions. An alternate may only serve in the place of a member who represents the same group as the alternate. Nominations shall state the term of committee membership. Appointments shall be for either a one- or a two-year term. Section 2. Other sections unchanged. All other provisions of chapter 3.20 SVMC not specifically referenced herein shall remain in full force and effect. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five (5) days after publication of the Ordinance Summary Passed this day of March, 2023. ATTEST: Christine Bainbridge, City clerk Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Pam Haley, Mayor -2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 21, 2023 Check all that apply: ❑ consent ❑ old business ❑ information ❑ admin. report Department Director Approval: ® new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Storm Drain Cleaning Services Contract Award GOVERNING LEGISLATION: SVMC 3.35.10 — Contract Authority PREVIOUS COUNCIL ACTION TAKEN: • 6/6/ 2006 Motion passed to award the Storm Drain Cleaning contract to AAA Sweeping • 8/12/2008 Administrative Report: Storm Drain Cleaning information and Change Order • 8/26/2008 Motion passed (on consent agenda) to approve Storm Drain Cleaning Change Order • 12/7/2010 Administrative Report on AAA Sweeping Contract Renewal • 12/14/2010 Motion passed to renew AAA Sweeping Storm Drain Cleaning contract • 5/8/2012 Motion passed to award the Storm Drain Cleaning contract to AAA sweeping • 4/4/2018 Motion passed to award the Storm Drain Cleaning contract to AAA Sweeping BACKGROUND: City staff advertised a Request for Bid on February 23, 2023 for the Storm Drain Cleaning contract. Bids were opened on March 8, 2023. Three bids were received and Badger Daylighting Corp was the lowest responsive, responsible, bidder with a bid of $232,670.50. Badger Daylighting Corp is a nationwide company that provides the services specified and has a branch field office located in Airway Heights. This contract may be extended up to three additional one-year terms if mutually agreed by both parties. Upon request by the Contractor, the City and Contractor may negotiate a rate increase for each option year exercised but shall not be increased or decreased by more than the percent change in the Consumer Price Index for All Urban Consumers (CPI-U). Staff recommends the award of the 2023 Storm Drain Cleaning Services Contract to Badger Daylighting Corp. OPTIONS: 1) Award the Storm Drain Cleaning Service contract to the lowest responsive and responsible bidder, or 2) take other appropriate action. RECOMMENDED ACTION OR MOTION: Move to award the 2023 Storm Drain Cleaning Service contract to Badger Daylighting Corp in an amount not to exceed $232,670.50 and authorize the City Manager to finalize and execute the contract. BUDGET/FINANCIAL IMPACTS: The contract amount of $ 232,670.50 is budgeted within the Stormwater Utility Fund 402. There are sufficient funds budgeted to cover the cost of the contract. STAFF CONTACT: Gloria Mantz, PE, City Engineer ATTACHMENTS: Bid Tabulation BID TABULATION Storm Drain Cleaning Services Contract No. 23-041 Spokane )kan ' Engineers Estimate Badger Daylighting Corp Big Sky Industrial Services AAA Sweeping Description Units Qty. Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Structure Cleaning Hours 770 $212.10 $163,317.00 $215.00 $165,550.00 $211.00 $162,470.00 $219.00 $168,630.00 Laborer Hours 110 $93.30 $10,263.00 $56.70 $6,237.00 $88.00 $9,680.00 $95.00 $10,450.00 Traffic Control w/Flagging Hours 385 $84.85 $32,667.25 $83.00 $31,955.00 $111.00 $42,735.00 $99.50 $38,307.50 Absorb Liquid Hold Each 3 $56.55 $169.65 $59.50 $178.50 $75.00 $225.00 $56.00 $168.00 Absorbent Material Est 1 $800.00 $800.00 $800.00 $800.00 $800.00 $800.00 $800.00 $800.00 Debris Transfer Hours 130 $212.10 $27,573.00 $215.00 $27,950.00 $211.00 $27,430.00 $219.00 $28,470.00 Total Annual Bid $234,789.90 $232,670.50 $243,340.00 $246,825.50 Competitive bids were opened on March 8th, 2023. I hereby certify to the best of my ability that this is a true and correct bid tabulation for the Storm Drain Cleaning Services contract 23-041. Chad Phillips, PE Engineer/Contract Manager Note: Highlighted cells have been corrected for math errors CHECKLIST Bid Proposal Checklist x x Bid Proposal Form x x x Addendas Acknowledged x x x Cert-Wage Pymt. Compliance x x x Contractor Info x x x Bid Qualifications x x x Subcontractor List x x x Bid Bond x x x Reps & Certs x x x 3/9/2023 P:\Public Works\01 Administration\Contracting\2023\Storm Drain Cleaning\Bid Documents_2023\RFP (Request for Proposal Packet)\Bid Tab\2023 SDC - Bid Tabulation CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 21, 2023 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration — Approval of Participation Form and Allocation Agreement for Opioid Pharmacy and Manufacturer Settlements GOVERNING LEGISLATION: SVMC 2.15.020. PREVIOUS COUNCIL ACTION TAKEN: Distributors Washington Settlement ("Settlement I"): April 26, 2022 approval of the One Washington MOU for settlement between the same opioid distributors and cities/counties in Washington; July 19, 2022 approval of the Subdivision Participation Form to approve of and participate in the State settlement; September 6, 2022 approval of the Allocation Agreement for Settlement I; Administrative report on March 7, 2023. BACKGROUND: In 2022, the State announced successful settlement with several opioid distributors ("Settlement I") for approximately $518 million and provided a process for local entities to participate in the settlement and receive a portion of the settlement money. Approximately half was set aside for local governments. The City participated through approving the One Washington MOU, the Subdivision Participation Form, and the Allocation Agreement. The allocation amounts to each entity were set by the State as part of the original settlement, therefore the City had no ability to modify that amount at the time of the approval of the necessary MOU, Subdivision Participation Form, and Allocation Agreement. According to the Washington AG's website, the City is currently set to receive approximately $147,106.76 from Settlement I over the approximately 17-year term of the agreement. The exact payment will include deductions for attorneys' fees and settlement expenses. We expect the average annual amount to come to Spokane Valley to be between $5,000-$7,000. In addition to Settlement I, the State has been engaged in litigation with several pharmacy and manufacturers and on December 21, 2022, the State announced that it would be joining settlements with the pharmacy and manufacturers related to ongoing opioid litigation: CVS, Walgreens, Walmart, Teva, and Allergan. This settlement ("Settlement II") will result in an additional $217 million to local governments to abate the opioid epidemic. The City will receive an additional amount of money from Settlement II. The allocation methodology and calculation used in Settlement I was also used for Settlement II, so if the City participates, it will receive approximately the same amount of money from Settlement II as received from Settlement I. As with Settlement I, Settlement II limits the use of funds received to certain approved uses related to addressing the opioid epidemic. The terms of each settlement and the required forms are available on the Washington State Office of the Attorney General website: https://www.atg.wa.gov/opioid-pharmacy-manufacturer-settlements. Due to the large size of the Settlement Agreements for each of the five entities and the Allocation Agreement for Settlement II, a digital copy will be included in the electronic Council packet. As with Settlement I, in order to join in the settlement to receive funds, local governments are being asked to finalize and execute a Participation Form for each defendant, and an Allocation Agreement that covers the distribution of the funds from Settlement II. A local government that does not participate cannot share directly in the settlement funds. If not enough local governments participate, no one gets any money, and there is a steep drop in the settlement amount if not all local governments join. The deadline to participate in Settlement II is April 18, 2023. If the City elects to participate in Settlement II, and if all local governments sign on to the settlement, the City will receive approximately $148,486.91 from Settlement II. This payment will be made over a period of 15 years and will include deductions for attorneys' fees. This will equate to about the same amount per year as in Settlement I, which is estimated to be between $6,000-$8,000. Given the relatively small amount, the City has engaged in discussions with Spokane County and the City of Spokane about how the settlement amounts from all jurisdictions may be pooled to provide substance abuse responses to serve the entire region. These discussions have just begun and are ongoing. As staff have more information, we will provide updates to City Council. Any regional approach will require creation of a Regional Opioid Abatement Council (OAC). On March 7, 2023, Council gave consensus to bring this forward for motion consideration. OPTIONS: (1) Motion to approve participation in Settlement II and authorize the City Manager to finalize and execute the Participation Forms and Allocation Agreements related to Settlement II; (2) do nothing. RECOMMENDED ACTION OR MOTION: Move to approve participation in Settlement II and authorize the City Manager to finalize and execute the Participation Forms, Allocation Agreements and any other necessary documents related to Settlement II. BUDGET/FINANCIAL IMPACTS: Settlement I: the City will receive $147,106.76 less attorneys' fees over the course of 17 years; Settlement II: the City will receive an additional $148,486.91 less attorneys' fees over the course of 15 years. STAFF CONTACT: Erik Lamb, Deputy City Manager; Tony Beattie, Senior Deputy City Attorney. ATTACHMENTS: The agreements may be found at the Washington State Office of the Attorney General website for the Pharmacy and Manufacturer Settlement using the web address below and are available electronically in the March 7, 2023 City Council agenda packet. https://www. atg.wa.gov/opioid-pharmacy-manufacturer-settlements. : • Washington State Allocation Agreement for Settlement II • CVS Settlement Agreement with Technical Corrections • Allergan Global Settlement Agreement • Allergan Technical Corrections Memorandum • Teva Global Settlement Agreement • Teva Technical Corrections Memorandum • Walgreens Multistate Settlement Agreement • Walmart Settlement Agreement • Walmart Technical Corrections Memorandum • Participation Forms o Teva o Allergan o CVS o Walgreens o Walmart CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 21, 2023 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion consideration — Mayoral appointment to regional homeless collaboration workgroup GOVERNING LEGISLATION: NA PREVIOUS COUNCIL ACTION TAKEN: Administrative Report January 31, 2023; administrative report February 7, 2023; administrative report February 21, 2023; administrative report February 28, 2023. BACKGROUND: As part of the City's ongoing discussions regarding its homelessness response, the City has had a variety of discussions with the City of Spokane and Spokane County about the possibility of a regional approach to addressing homelessness. In the last two months, the City has been engaged in discussions with a volunteer group consisting of Gavin Cooley, former City of Spokane Chief Financial Officer; Rick Romero, former City of Spokane Director of Strategic Planning; and Theresa Sanders, former City of Spokane City Administrator on the discussions of a regional collaborative approach to homelessness. As part of those discussions, the volunteer group has identified a desired 90-day "due diligence" period for elected officials and staff of the local governmental entities to meet regularly and study how such a regional collaborative approach might be organized and how it could work. This period would also involve discussions with the business community and stakeholders who provide services and otherwise participate in the continuum of homeless services. The "due diligence" period was intended to commence once all of the entities agreed to a joint statement identifying the desire to participate in the due diligence process. In late February, the City of Spokane, City of Spokane Valley, and Spokane County approved the joint statement. Now, the volunteer group has identified a desire to bring together the governmental work group and commence the "due diligence" period, though they have not yet identified a specific date. To do so, they have requested the City select two elected officials, a senior administration staff member, and a subject -matter expert from each entity to participate in the workgroup. Pursuant to the City Council's Governance Manual, the Mayor shall appoint Councilmembers to committees and boards and such appointment is subject to City Council confirmation. The Mayor has selected herself and Councilmember Tim Hattenburg to represent the City. Tonight, the City Council will vote on the Mayor's appointments. The City Manager has identified Deputy City Manager Erik Lamb and Housing and Homeless Coordinator Eric Robison to participate on the staff side. Notably, the discussion of the creation of the regional entity coincides with the development of the Spokane Valley Homeless Action Plan (SVHAP). A preliminary draft of the City's plan has been provided to numerous stakeholders for review and comment. On March 8, 2023, the City Page 1 of 2 had a community meeting for the public to review and provide comments on the plan. It was well attended and staff are working through the comments at this time. Participation in the 90-day "due diligence" process and any further discussions regarding creation of a regional entity will not preclude ongoing development of the City's plan. The development of the City's plan along with the outcomes and goals for addressing homelessness will aid the City in participation and consideration of a regional approach. Further, our understanding is that even if a regional entity were formed, it would not preclude the City from providing certain services or addressing specific needs identified in the SVHAP. Given the extensive needs in the community for a variety of services, there may be value in participating in ongoing discussions regarding creation of a regional entity to see how it may align with the City Council's goals for addressing homelessness in Spokane Valley. OPTIONS: Motion to confirm the Mayoral appointment of Mayor Pam Haley and Councilmember Tim Hattenburg to the regional homeless collaboration workgroup; or take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: Move to confirm the Mayoral appointment of Mayor Pam Haley and Councilmember Tim Hattenburg to the regional homeless collaboration workgroup for a term beginning immediately upon appointment and expiring at such time as they are no longer needed. BUDGET/FINANCIAL IMPACTS: NA STAFF CONTACT: Erik Lamb, Deputy City Manager ATTACHMENTS: Joint Statement Page 2 of 2 JOINT STATEMENT Collaborating for our Community Spokane regional elected leadership announces a 90-day due diligence period to evaluate options for a regional and collaborative model to improve our collective efforts to address homelessness and its impacts on our community. Our region's greatest strength is our ability to build community vitality through regional partnerships and collaboration, and now is the time to utilize that strength to more effectively and collaboratively address homelessness in our community. The Spokane region has a history of achieving big things when responsibility and successful outcomes are shared. Homelessness affects communities across the country, and Eastern Washington is no exception. One of the biggest challenges communities face in addressing homelessness, is that much of the homeless response system relies on many people and organizations working effectively across jurisdictions and with a regional focus. Together, we can better coordinate our resources invested in housing and human services, to successfully and efficiently address this crisis. As elected leaders, we know this isn't a political issue, it is a people issue, and it affects all of us in the Spokane region. We believe that working beyond political and jurisdictional boundaries may give us the best chance to build and deliver strategic and impactful solutions for our entire community for years to come. About our Collaborative Effort Developing an integrated strategy with shared responsibility is best achieved when all local elected officials work collaboratively. One initiative we will be assessing, modeled after successful campaigns in Houston and Atlanta, is an effort to establish an independent authority tasked with making strategic, coordinated decisions and investments, to achieve the best outcomes. The Spokane region is ready to work to establish our own model, one that best fits our community's needs and desires. We recognize that our many providers and other professionals throughout the homeless response system have worked diligently for many years, but often without the regional planning and support they've needed to achieve greater success. Such a collaborative effort could more effectively address these needs by properly aligning the region around strategies, funding, and many other resources, including the areas of health and services, housing, and public safety. Three community leaders, Gavin Cooley, Rick Romero, and Theresa Sanders have volunteered to help organize and guide this effort. Each has a variety of business and public sector experience, and together have worked on numerous successful regional collaborations. The Next 90 Days The first step towards developing a regional collaborative authority, is a 90-day due diligence period. During this time, community leaders and many stakeholder groups will work together as quickly as possible to identify how a regional and collaborative system could be created — a system that could be built on shared vision, finances, data, and other resources to optimize the address of homelessness and its impacts on our community. The due diligence period will focus on: 1. Reviewing potential legal structures for a regional effort, including pro/con evaluations, e.g. Public Development Authority (PDA), nonprofit, and others 2. Reviewing potential governance models and best practices, including roles of jurisdictions, elected leaders and community stakeholders in coordination and support of a regional effort 3. Review and discussion of initial funding, costs and other financial information in support of a regional effort 4. Review and discussion of data collection and use in support of a regional effort 5. Review and discussion of initial staffing in support of a regional effort 6. Review and discussion of how the success of a regional effort can be regularly quantified and evaluated Gathering comprehensive regional stakeholder input will be key to our success. Many different stakeholder groups, providers throughout the homeless response system, people with lived experience, our local Continuum of Care Board, local, state, and federal government agencies their staff and advisory boards, as well as businesses, and residents, will be encouraged to actively participate in this process. Throughout the due diligence period, there will be many avenues for community members to share their input and perspectives with elected and other leaders, including public forums and a website. Following the due diligence period, legislative bodies will evaluate the information developed and the likelihood of success for a regional collaborative authority model, and give consideration as to whether and to what degree to participate in the regional authority or other envisioned regional homelessness efforts. Together we can build a bright future for the Spokane region. Signed, City of Spokane City of Spokane Valley Spokane City Council Spokane County CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 21, 2023 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report Department Director Approval: ❑ ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Spokane Transit Authority Strategic Plan Update GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Over the past year, Spokane Transit Authority (STA) has been engaged in developing Phase 1 of its next 10-year strategic plan, Connect 2035. Connect 2035 articulates Spokane Transit Authority's strategic roadmap for bus, paratransit, and rideshare service through 2035, with a clear vision supported by goals and strategies. It builds on the successes of their previous strategic plan, STA Moving Forward, to address emerging needs and continued investment in equity, sustainability, and community growth. This first phase of the strategic plan included reviewing regional and national conditions and trends, completing an agency mission and vision refresh, conducting scenario planning, and developing goals, strategies, and performance measures, supported by a comprehensive and robust outreach and engagement campaign across the region. Phase 2 of the Connect 2035 Strategic Planning effort will kick-off this summer and focus on identifying, evaluating, prioritizing, and programing services, projects, and actions for implementation in the 10-year horizon. STA staff will review Phase 1 with the City Council and engage them in a discussion about opportunities for the City and STA to engage and collaborate as they begin Phase 2 of this effort. OPTIONS: Discussion only. RECOMMENDED ACTION OR MOTION: N/A BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: John Hohman, City Manager; Karl Otterstrom, STA Chief Planning & Development Officer ATTACHMENTS: PowerPoint Presentation SpohaneTransil STA Connect 2035 Strategic Plan E Susan Meyer Chief Executive Officer Karl Otte rst ro m, A I C P Chief Planning & Development Officer How a great city moves.TM Spokane Transit: Spokane Valley's Public Transportation System Service provided: Routes 32, 74, 90, 94, 95, 96, 97,98, 173, 190, 771 Paratransit Rideshare Current plans include: New Upriver Dr route Pilot partnership with Kootenai County for service to Coeur d' Alene New station and park & ride Route to West Plains/Airport Ja Are Th E.ed .r4A:r'' E e Aee e., _ Millwood ■ MWx od m Pah m E &apey.Aw P E Pony. Ave Appleway El.c P SM1aepirg . Valley m 5 EWI ,Aee. tulTrilen.Cen�a ILL ETren A.s P YMCA®Cenwplue w Pant IT "abeam Point FioF • ®�k1 lie g Parta� Hmpd Spokane ■/ j� � E&aeawir Are mrorz Pea • t:LJ�n� HS © V'kY HS lmm E sp.ag,r Aar Q • Spokane Valley E Pinion Are ® Htlk HS EB Are E Mob Are m UniveevirHS min E Sprague Pee Cnnnal Valley Fakkltlde ®P Spokane Transit Authority Phase 1 Strategic Foundation giSpahaneTransit What is Connect 2035 STA's next 10-year strategic plan Phase 1 Strategic Foundation Completed in 2022 Community engagement Revised agency mission and vision Goals, strategies, and headline performance measures Phase 2 Officially kick-off in July Identify, evaluate, prioritize, and program projects, and actions Extensive community engagement CONNECT 2035 Spokane Transit Authority Phase 1 Strategic Foundation Appro•oed by rbe STA Board of DIrertor.'ir Ii SpahaneTransif 4 Phase 1 Engagement and Outreach Interviewed STA Board Members & 27 community leaders Online survey - 849 participants Held 6 listening sessions Prioritization activity at 3 summer events 4 STA Board of Director workshops STA employee engagement SpahaneTransit 5 What we heard people want for the future Buses that come often is the #1 priority for the future of transit Service to more places is the #2 priority for the future of transit People want STA to prioritize expanded hours all week People see the opportunity for STA to be a leader in sustainability and climate change ISpoHaneTransit 6 0 Vision Connecting everyone to opportunity Mission We provide safe, inclusive, convenient, and efficient public transportation services to Spokane area communities. We are leaders in transportation and a valued partner in the region's social fabric, economic infrastructure, and quality of life i Plan Goals Each goal in phase 1 plan is supported by strategies, possible actions, and headline performance measures Goal 1- Elevate the customer experience Goal 3 — Strengthen our capacity to anticipate and respond to the demands of the region ISpalianeTransit 11/17/2022 8 Goal J —Elevate the customer experience Strategy 1.1— Expand and adapt mobility options to attract and serve more people Strategy 1.2 — Advance frequent, easy to use, fast, and reliable service Strategy 1.3 — Deliver an outstanding door-to- door experience Strategy 1.4 — Create a welcoming, comfortable, and secure environment for all customers • Rendering of bus rapid transit service along Division Street near B.A. Clark Park ISpahaneTransit 9 Strategy 2.1— Collaborate to enhance access to transit Strategy 2.2 — Support community partners to amplify community benefits Strategy 2.3 — Proactively initiate partnerships to promote and help employers, service providers, and residential development to locate near high -frequency transit. 9 Activity Center Page from Division Connects Visual Sourcebook I i SpahaneTransif Zo I Goal 3 —Strengthen our capacity to anticipate and respond to the demands of the region Strategy 3.1 — Develop, prepare, and empower our team members Strategy 3.2 —Engage in proactive assessment and planning, and deliver strategic long-term investments most beneficial to our communities Strategy 3.3 —Exemplify financial stewardship to maintain public trust and organizational sustainability IgiSpahaneTransit 11 I Connect 2035 Phase 2 — Draft Timeline Connect 2035 Phase 2 Tasks Project Management Community Engagement Funding Scenarios Review Comprehensive Capacity Analysis Fixed -Route Network Assessment Initiative List Development Establishment of Evaluation Criteria Refinement of Initiative List Programming Performance Measure Calibration & Target Setting Final Plan Development 2023 2024 J A S OND J F MAMJ J A S OND 4' Adjustments to scope item scheduling expected when consultant team is on -boarded Board adopts final plan IgiSpohaneTransit 12 Questions for you How do you see these goals and strategies aligning with the City's priorities for the next 10 years? What opportunities do you see for the City and STA to collaborate in the next 10 years? How would you like to participate in the Phase 2 of the Connect 2035? What public engagement strategies have worked well with your citizens? ISpahaneTransit 13 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 21, 2023 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. Report]] pending legislation ❑ executive session AGENDA ITEM TITLE: Proposed Resolution 23-005 setting a public hearing for Street Vacation 2023- 0001. GOVERNING LEGISLATION: Chapter 22.140 SVMC; RCW 35A.47.020 and chapter 35.79 RCW. PREVIOUS COUNCIL ACTION TAKEN: None. BACKGROUND: The Oaks Education Association has requested the vacation of 6,970-square feet of public right-of-way in the alignment for Glenview Circle, located south of and adjacent to 22nd Avenue. The right-of-way proposed to be vacated comprises the fourth leg of the intersection between 22nd Avenue and Glenview Circle, approximately 315-feet east of Sunview Circle. The right-of-way was originally dedicated as part of the plat for Glenview Acres 3' Addition in 1968. This leg of Glenview remains unbuilt and does not extend further south. No utilities are located within the right-of-way to be vacated. The right- of-way is adjacent to two properties, Parcels 45281.2104 and 45281.2802. Both parcels are owned by Oaks Education Association. OPTIONS: Consensus to advance Resolution 23-005 to the April 4, 2023, Council meeting to set the date for a public hearing on street vacation STV-2023-0001; or take other appropriate action. RECOMMENDED ACTION OR MOTION: Consensus to advance Resolution 23-005 to the April 4, 2023, Council meeting, in order to set the public hearing date for street vacation STV-2023-0001 for the April 27, 2023, Planning Commission meeting. BUDGET/FINANCIAL IMPACTS: None STAFF CONTACT: Levi Basinger, Planner ATTACHMENT: PowerPoint Draft Resolution No. 23-005 Oaks Education Association Vacation STV-2023-0001 Setting Public Hearing by Resolution March 21, 2023 Levi Basinger, Planner Spokane Valley Location of proposed vacation STV-2023-0001 —11619-E S18wkw 16281.1 Rd 11423-E Sunvrew Cir 45281.1901 —11707 E Glenview Cir .45281 111 11711 E 24th Ave 45281.2882 11710 El GlerlvlewiCE- 45281.1803 1174611 Glenview Clr 45281.1806 • 11720-E- 22nd Are .45281.2'103 118151 C5,22.w1:n 4 .B1.1742 11823 E Glenview Cir. 45281.1701 11824.E 14808-E�22MAie 220d4e 45281.2 01 N 45281.2102 c 24th Avenue 11619-E 241hA 45284.0525 11622 241h 11706 E 24th AAe 11812 E 11718E 24th Ave 241h AFe 45284.0405 4,4.04370. 71816 E 11712E 11808 E 241h Ave 11820 E 241hA 1190 22n0 0528 E] 191 22nr 452E 11907 E 23rd Ave 45281.1613 11905E 23n1 Ave 45241.1633 11906 E 24th Avg 241' 45o7B4A402 Unit .452i uii w;Clr .t445281.140245. E 22nd hRd 001 E 6 4 4 a 4 1S118ut,� 22ndAve :22nn g11a. 11720E 71008E 22nd Ave 4043 [ 224431Ave 22 rid Me 24th Avenue 525 11. 118191 9f# 'Ave azn C. 0 140� 45231.17'01 ODD 11905 r - 74114 Ave ; 2412 4281 u442 J .Unic 1820E - 452E 1190- /A1d 4520 r 1119,-09dE<�--. W423rd'Ave� 2814633 011995 E q 2•rd Ave 452811633 I7 • .Amin 3 Right-of-way to be vacated Administrative Report - CC Setting Public Hearing 03 14 2023 2 STV-2023-0001 Process Application Received 0 ...• Study Session I April 13, 2023 oi Ord. 15t o Public Hearing Reading t April 27, 2023 c dates TBD 1 Findings of Fact , May ll, 2023 Prn 1st Phase of street vacation Administrative Report dates TBD Ord. 2nd Reading dates TBD Conditions Ct Staff Review Ordinance and Record of Survey recorded Road vacated 2nd Phase of street vacation Administrative Report - CC Setting Public Hearing 03 14 2023 3 STV-2023-0001 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 23-005 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, SETTING THE PUBLIC HEARING DATE AND TIME FOR THE PLANNING COMMISSION TO CONSIDER STREET VACATION APPLICATION STV- 2023-0001 PURSUANT TO RCW 35.79.010 AND SVMC 22.140.020; AND OTHER MATTERS RELATED THERETO. WHEREAS, the City of Spokane Valley has received a Street Vacation Application (File No. STV- 2023-0001) from property owner Oaks Education Association to vacate approximately 0.16 acres of public right-of-way in the alignment for Glenview Circle. WHEREAS, the right-of-way proposed to be vacated is located south of and adjacent to the intersection of 22nd Avenue and Glenview Circle, adjacent to Parcels 45281.2104 and 45281.2802; and WHEREAS, the area of right-of-way comprises the fourth leg of the intersection between 22nd Avenue and Glenview Circle, remains undeveloped, and does not extend further south; and WHEREAS, RCW 35.79.010 specifies that the legislative authority shall establish by resolution the time when a street vacation application shall be considered by the legislative authority or a committee thereof; and WHEREAS, chapter 22.140 of the Spokane Valley Municipal Code (SVMC) establishes regulations and procedures for the processing of vacations of public streets (hereafter referred to as a "street vacation"); and WHEREAS, SVMC 22.140.030 specifies that the Planning Commission shall conduct the public hearing required pursuant to RCW 35.79.010; and shall develop and forward a recommendation for a requested street vacation to the City Council. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington, as follows: Section 1. Establishment of Public Hearing Date and Time for STV-2023-0001. The required public hearing for Street Vacation Application STV-2023-0001 shall be conducted before the Spokane Valley Planning Commission on April 27, 2023, beginning at 6:00 p.m., or as soon thereafter as possible. Section 2. Effective Date. This Resolution shall be in full force and effect upon adoption. Adopted this day of 2023. CITY OF SPOKANE VALLEY ATTEST: Pam Haley, Mayor Christine Bainbridge, City Clerk Approved as to form: Office of the City Attorney Resolution No. 23-005 Establishment of Public Hearing Date and Time for STV-2023-0001 Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 21, 2023 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Department of Emergency Management Update GOVERNING LEGISLATION: Spokane Valley Interlocal Agreement 21-080; Revised Code of Washington Chapter 38.52. PREVIOUS COUNCIL ACTION TAKEN: Council authorized execution of the Emergency Management Interlocal Agreement on May 11, 2021. BACKGROUND: The City of Spokane Valley has always contracted with Spokane County for the provision of Emergency Management Services. Emergency Management is a department that is operated under direction of the Spokane County Sheriffs Office and the Sheriff acts as the Director of Emergency Management. The purpose of this service is to administer and coordinate emergency management programs and to preserve lives and property in the event of catastrophic events. According to Washington RCW 38.52.070, each political subdivision of the state must establish a local organization or be a member of a joint local organization for emergency management and have a director of emergency management and prepare and submit a comprehensive emergency management plan to include a communication plan. Contracting with Spokane County for Emergency Management services satisfies these requirements. Highlights of the current agreement are: 1. Three-year term with one three-year renewal 2. Notification by March 30, 2023 for second three-year term 3. County provided services: Planning, training, coordinated disaster response and recovery, volunteer/emergency worker management, outreach and education, and access to Emergency Management resources 4. City of Spokane Valley responsibilities: Appointment of coordinator, appointment of representative on Policy Board, development of Continuity of Operations Plan, maintaining an Emergency Operations Plan, identifying points of contact, completion of National Incident Management System (NIMS) compliant planning and training, participation in training exercises, and notification and coordination with Emergency Management when activating incident management 5. Availability of optional services 6. Cost -control specific to services received Section 2 of the current agreement specifies that the current agreement will terminate on December 31, 2023 unless notice to add one additional three-year term is provided by March 30, 2023. City staff has been working with County staff to resolve outstanding reconciliations and make other substantive determinations that will allow a comprehensive review and recommendation to be provided to Council. Both parties are still finalizing this process and are agreeable to extending the deadline for 45 days. Prior to the expiration of the notification extension date, staff will present Council a comprehensive review of the service received over the first three-year term. City Council will then have an opportunity to determine its desire to either continue with the renewal or take other action. OPTIONS: Consensus to extend notification date to authorize a second three-year term of Emergency Management Services from Spokane County, or take other appropriate action. RECOMMENDED ACTION OR MOTION: Consensus to extend notification date 45 days. BUDGET/FINANCIAL IMPACTS: 2023 budget: $90,000 STAFF CONTACT: Erik Lamb, Deputy City Manager; Morgan Koudelka, Senior Administrative Analyst ATTACHMENTS: Interlocal Agreement 21-080, Emergency Management Services 2l - O0a No.21 -0367 BEFORE THE BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON IN THE MATTER OF EXECUTING INTERLOCAL AGREEMENTS BETWEEN SPOKANE COUNTY AND MUNICIPALITIES WITHIN SPOKANE COUNTY FOR EMERGENCY MANAGEMENT SERVICES THROUGH SPOKANE COUNTY EMERGENCY MANAGEMENT RESOLUTION WHEREAS, pursuant to the Constitution and laws of the State of Washington, Spokane County, Washington is a class A county duly organized and existing; and WHEREAS, pursuant to the provisions of RCW 36.01.030, the powers of Spokane County can only be exercised through the Board of County Commissioners of Spokane County, Washington ("Board" or "Board of County Commissioners"); and WHEREAS, pursuant to the provisions of RCW 36.32.120(6), the Board of County Commissioners has the care of County property and the management of County funds and business; and WHEREAS, pursuant to the provisions of Spokane County Code Chapter 1.08, the Board of County Commissioners established Spokane County Emergency Management ("SCEM") as an emergency management agency within the Spokane County Sheriffs Office; and WHEREAS, pursuant to RCW 38.52.070, two or more political subdivisions may join in the establishment and operation of a local organization for emergency management. Consistent with RCW 38.52.070, the City of Airway Heights, City of Cheney, City of Deer Park, City of Liberty Lake, City of Medical Lake, City of Spokane Valley, Town of Latah, Town of Millwood, and Town of Rockwood ("Parties") are authorized and directed to establish local organization for emergency management in accordance with the Washington State Comprehensive Emergency Manage Plan and Program; and WHEREAS, chapter 39.34 RCW ("Interlocal Cooperation Act"), authorizes counties and cities to contract with each other to perform certain functions which each may legally perform; and WHEREAS, the City of Airway Heights, City of Cheney, City of Deer Park, City of Liberty Lake, City of Medical Lake, City of Spokane Valley, Town of Latah, Town of Millwood, and Town of Rockwood ("Parties") have previously entered into various interlocal agreements with Spokane County wherein SCEM would provide certain emergency management services, the most recent interlocal agreement executed under Spokane County Resolution No. 2012-0169, on February 28, 2012, ("ILA"); and WHEREAS, the Parties desire to enter into new interlocal agreements to supersede and replace the ILA executed under Spokane County Resolution No. 2012-0169, on February 28, 2012. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of County Commissioners of Spokane County, Washington, pursuant to the provisions of RCW 36.01.030, RCW 36.32.120(6), chapter 39.34 RCW and RCW 38.52.080, that either the Chairman of the Board, or a majority of the Board, Chief Executive Officer, Chief Operations Officer, Chief Budget Officer or the Deputy Director of the Spokane County Emergency Management be and is hereby authorized to execute those documents entitled "INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES," a copy of which is attached hereto as Attachment "A", wherein the City of Airway Heights, City of Cheney, City of Deer Park, City of Liberty Lake, City of Medical Lake, City of Spokane Valley, Town of Latah, Town of Millwood, and Town of Rockwood will individually contract with Spokane County for the receipt of emergency management services from the SCEM. The execution of the "INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES" by the entities will supersede and replace the ILA entered into under Spokane County Resolution No. 2012-0169, executed by the Parties on February 28, 2012. The Page 1 of 2 provision of services by SCEM under the '`INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES" will augment, but not supplant the entities responsibilities and obligation under chapter 38.52 RCW. PASSED AND ADOPTED this 25/11day of rill , 2021. ATTEST: Ginna Vasquez, Clerk of`the Board Page 2 of 2 BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON Josh Kerns, Chair 44-11-2Y- Mary L. Kuney ice -Chair ABSENT Al French, Commissioner 2I oBO INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES THIS INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES "Agreement") Agreement) is made and entered into this 1,3'11 day of MAL , 2021, by and between SPOKANE COUNTY, a political subdivision of the State of Washington (the "County"), and the CITY/TOWN OF Fv-iv-rli c \lAUit , a municipal corporation of the State of Washington (the "City"or the "Town") (individually "Party" and collectively "Parties") pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW. RECITALS A. The County has established Spokane County Emergency Management (hereinafter "SCEM") as an emergency management agency within the Spokane County Sheriff's Office pursuant to Chapter 1.08 SCC. B. The County, acting through SCEM, operates as a local organization for emergency management in accordance with relevant comprehensive emergency management plans and programs pursuant to Chapter 38.52 RCW. C. The City/Town and the County have previously contracted for coordinated emergency management services through a series of Interlocal Agreements for Emergency Management Services, most recently dated July 17, 2012. D. The coordinated emergency management services that SCEM provides, augment, but do not supplant, the City/Town's responsibilities and obligations under Chapter 38.52 RCW. E. The County and City/Town believe that it is in the public interest to provide coordinated emergency management services as provided herein. AGREEMENT NOW, THEREFORE, in consideration of the respective agreements set forth below and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the County and the City/Town agree as follows: 1. Purpose of Agreement. This Agreement is authorized by and entered into pursuant to Chapter 39.34 RCW. The purpose and intent of this Agreement is to provide an economical mechanism for administration and coordination of County and City/Town emergency management programs, generally to protect the public peace, health, and safety and to preserve the lives and property of the people of the County and City/Town. INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES 1 of 8 2. Effective Date and Duration. This Agreement shall not take effect unless and until it has been duly executed by both Parties and filed with the County Auditor. The term of this Agreement is three (3) years; and the Agreement shall remain in effect through midnight December 31, 2023, unless earlier terminated pursuant to the provisions of Section 12 below, and the term of this Agreement may be extended or renewed for up to one (1) additional three (3) year term, upon the City/Town providing the County written notice on or before March 30, 2023. The County shall in writing approve or reject the extension or renewal within thirty (30) days of receiving notice of intent to extend or renew; PROVIDED FURTHER, that each Party's obligations after December 31, 2023, are contingent upon local legislative appropriation of necessary funds for this specific purpose in accordance with applicable law. In the event that funds are not appropriated for this Agreement, then this Agreement shall terminate as of the last fiscal year for which funds are appropriated. The Party shall notify the other Party in writing of any non -allocation of funds at the earliest possible date. 3. Administrators. Each Party to this Agreement shall designate an individual (an "Administrator"), who may be designated by title or position, to oversee and administer such Party's participation in this Agreement. The Parties' Initial Administrators shall be the following individuals: County's Initial Administrator: City/Town's Initial Administrator: Chandra Fox, Deputy Director Spokane County Emergency Management 1121 W Gardner Ave Spokane, WA 99201 Either Party may change its Administrator at any time by delivering written notice of such Party's new Administrator to the other Party. 4. Emergency Management Services. The County shall provide emergency management services, as described herein, to the City/Town during the term of this Agreement in accordance with Chapter 38.52 RCW. The County will endeavor to provide the Services as described in its comprehensive emergency management plan and in Schedule A, attached hereto and incorporated herein. At its option, the City/Town may elect to receive any or all of the additional services described in Schedule D, which is attached hereto and incorporated herein, upon at least 30 days written notice provided to the County and subject to the availability of County resources. All Services shall be provided without warranty of any kind, including, but not limited to, the sufficiency or adequacy of the actions of the Parties in response to an emergency or disaster. The City/Town shall remain responsible for the provision of all those services identified in Schedule B, attached hereto, as well as any other INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES 2 of 8 services the City/Town is otherwise required by law to perform. 5. Emergency Management Policy Board. The City/Town shall be entitled during the term of this Agreement to voting representation on the SCEM Emergency Management Policy Board established by SCC 1.08.030. The duties of the Policy Board are set forth in SCC 1.08.030, as it now exists or is hereafter amended. 6. Independent Contractor. The County will perform all Services under this Agreement as an independent contractor and not as an agent, employee, or servant of the City/Town. The County shall be solely responsible for control, supervision, direction and discipline of its personnel, who shall be employees and agents of the County and not the City/Town. The County has the express right to direct and control the County's activities in providing the Services in accordance with the specifications set out in this Agreement. The City/Town shall only have the right to ensure performance. 7. Compensation. 7.1 Annual Service Charge. The City/Town shall pay an Annual Service Charge to the County. Beginning January 1, 2021, and as adjusted annually each January 1 thereafter, the Annual Service Charge shall be a per capita rate based on: 1) SCEM's proposed General Fund budget, minus funding for the Deputy Director, and; 2) the City/Town's population number from the annual Office of Financial Management (OFM) Estimate for Population of Cities, Towns and Counties Used for Allocation of Selected State Revenues State of Washington, the 2020 version of which attached hereto and incorporated herein at Schedule C. ByJuly 15 of each year, the County shall issue a revision to Schedule C to reflect changes to the City/Town's population number from the annual Office of Financial Management (OFM) Estimate for Population of Cities, Towns and Counties Used for Allocation of Selected State Revenues State of Washington and the resulting Annual Service Charge for the subsequent year. For 2021, the Annual Service Charge shall be set at a rate of $0.89 per capita. The County agrees to pay the annual service charge assigned to cities and towns that have a population of less than 1,000. At the end of each calendar year, using the population methodology and actual SCEM costs plus Countywide and Sheriff's Department Indirect Costs from the Law Enforcement Cost Allocation Plan, the County will re -compute each City/Town's actual cost share. Annual adjustments will be made on or before October 31st of each year based on actual expenditures for the previous year. 72 Invoicing. The Annual Service Charge includes the services described in this Agreement's Schedule A, and reasonable operation and maintenance costs for which there will be no separate billing. The County shall invoice the City/Town or its designee for the Annual Service Charge for all services performed by the County. The City/Town shall be responsible for complete and timely payment of all amounts invoiced regardless of whether the City/Town opts to participate in the invoiced services. Invoices will be sent quarterly or on any other schedule that INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES 3 of 8 is mutually convenient to the Parties. Payment of the Annual Service Charge is due and payable in quarterly installments on January 31, April 30, July 31, and October 31. 73 Additional Services. If a City/Town elects to receive additional service(s)s as described in Schedule D, one half of the cost of additional service(s) shall be added to the quarterly invoice after the City/Town notifies SCEM and the remaining half shall be added to the quarterly invoice that follows the delivery of the additional service(s). 74 Homeland Security and Emergency Management Performance Grants. The Parties acknowledge the importance of sustaining SCEM staff currently funded by federal grants. In the event that SCEM receives notice of cuts to federal grants that may jeopardize SCEM's ability to fulfill the Services outlined in this Agreement, the County agrees to notify the City/Town within 15 days of receipt of notice of such cuts from proponent of the federal grant. Following such notification, the Parties agree to reassess the Services and Annual Service Charge. The City/Town agrees that by entering into this Agreement, it will forego applying for Emergency Management Performance Grant (EMPG) monies. 8. Hold Harmless and Indemnification. Except in those situations where the Parties have statutory or common law immunity for their actions and/or inactions and to the extent permitted by state law, and for the limited purposes set forth in this Agreement, each Party shall protect, defend, hold harmless and indemnifythe other Party, its officers, elected officials, agents and employees, while acting within the scope of their employment as such, from and against any and all claims (including demands, suits, penalties, liabilities, damages, costs, expenses, or losses of any kind or nature whatsoever including attorney's fees) arising out of or in any way resulting from such Party's own negligent acts, errors, or omissions or willful misconduct related to such Party's participation and obligations under this Agreement. Each Party agrees that its obligations under this subsection extend to any claim, demand, and/or cause of action brought by or on behalf of any of its employees or agents. For this purpose, each Party, by mutual negotiation, hereby waives, with respect to the other Party only, any immunity that would otherwise be available against such claims under the industrial insurance act provisions of Title 51 RCW. 9. Privileges and Immunities. Whenever the employees of the County or the City/Town are rendering outside aid pursuant to the authority contained in RCW 38.52.070 and 38.52.080(1), such employees shall have the same powers, duties, privileges, and immunities as if they were performing their duties in the County or the City/Town in which they are normally employed. Nothing in this Agreement shall affect any other power, duty, right, privilege, or immunity afforded the County or the City/Town in Chapter 38.52 RCW. 10. Liability Related to City/Town Ordinances, Policies, Rules and Regulations. In executing this Agreement, the County does not assume liability or responsibility for or INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES 4 of 8 in any way release the City/Town from any liability or responsibility which arises in whole or in part from the existence or effect of City/Town ordinances, policies, rules or regulations. If any cause, claim, suit, action or administrative proceeding is commenced in which the enforceability and/or validity of any such City/Town ordinance, policy, rule or regulation is at issue, the City/Town shall defend the same at its sole expense and, if judgment is entered or damages are awarded against the City/Town, the County, or both, the City/Town shall satisfy the same, including all chargeable costs and reasonable attorney's fees. 11. Compliance with Laws. In the performance of its obligations under this Agreement, each Party shall comply with all applicable federal, state, and local laws, rules and regulations. 12. Early Termination. Either Party may terminate this Agreement, with or without cause, upon written notice to the other Party by no later than March 30 of the year of termination. Termination pursuant to this Section 12 will become effective on December 31 of the calendar year in which the termination notice is given. 13. Dispute Resolution. In the event differences between the parties should arise over the terms and conditions or the performance of this Agreement, the parties shall use their best efforts to resolve those differences on an informal basis. If those differences cannot be resolved informally, the matter shall be referred for mediation to a mediator mutually selected by the parties. If mediation is not successful, either of the parties may institute legal action for specific performance of this Agreement or for damages. 14. Notices. All notices required to be given by any Party to the other Party under this Agreement shall be in writing and shall be delivered either in person, by United States mail, or by electronic mail (email) to the applicable Administrator or the Administrator's designee. Notice delivered in person shall be deemed given when accepted by the recipient. Notice by United States mail shall be deemed given as of the date the same is deposited in the United States mail, postage prepaid, and addressed to the Administrator, or their designee, at the addresses set forth in Section 3 of this Agreement. Notice delivered by email shall be deemed given as of the date and time received by the recipient. 15. Performance. Time is of the essence of the Agreement in each and all of the provisions and scope of services in which performance is a factor. INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES 5 of 8 16. Entire Agreement; Amendment. This Agreement constitutes the entire agreement between the Parties regarding the subject matter hereof, and supersedes any and all prior oral or written agreements between the Parties regarding the subject matter contained herein. This Agreement may not be modified or amended in any manner except by a written document executed with the same formalities as required for this Agreement and signed by the Party against whom such modification is sought to be enforced. 17. Conflicts between Attachments and Text. Should any conflicts exist between any attached exhibit or schedule and the text or main body of this Agreement, the text or main body of this Agreement shall prevail. 18. Governing Law and Venue. This Agreement shall be governed by and enforced in accordance with the laws of the State of Washington. The venue of any action arising out of this Agreement shall be in the Superior Court of the State of Washington, in and for Spokane County. In the event that a lawsuit is instituted to enforce any provision of this Agreement, the prevailing Party shall be entitled to recover all costs of such a lawsuit, including reasonable attorney'sfees. 19. Interpretation. This Agreement and each of the terms and provisions of it are deemed to have been explicitly negotiated by the Parties, and the language in all parts of this Agreement shall, in all cases, be construed according to its fair meaning and not strictly for or against either of the Parties hereto. The captions and headings in this Agreement are used only for convenience and are not intended to affect the interpretation of the provisions of this Agreement. This Agreement shall be construed so that wherever applicable the use of the singular number shall include the plural number, and vice versa, and the use of any gender shall be applicable to all genders. 20. Severabilitv. If any provision of this Agreement or the application thereof to any person or circumstance shall, for any reason and to any extent, be found invalid or unenforceable, the remainder of this Agreement and the application of that provision to other persons or circumstances shall not be affected thereby, but shall instead continue in full force and effect, to the extent permitted by law. 21. No Waiver. Failure by either Party at any time to require performance by the other Party under this Agreement or to claim a breach of any provision of this Agreement shall not be construed as affecting any subsequent breach hereof or the right to require performance or affect the ability INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES 6 of 8 to claim a breach with respect hereto. 22. No Assignment. This Agreement shall not be assigned, either in whole or in part, by either Party without the express written consent of the other Party, which may be granted or withheld in such Party's sole discretion. Any attempt to assign this Agreement in violation of the preceding sentence shall be null and void and shall constitute a default under this Agreement. 23. Warranty of Authority. Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purports to sign this Agreement. 24. No Joint Venture. Nothing contained in this Agreement shall be construed as creating any type or manner of partnership, joint venture or other joint enterprise between the Parties. 25. No Separate Entity Necessary. The Parties agree that no separate legal or administrative entities are necessary to carry out this Agreement. 26. Ownership of Property. Except as expressly provided to the contrary in this Agreement, any real or personal property used or acquired by either Party in connection with its performance under this Agreement will remain the sole property of such Party, and the other Party shall have no interest therein. 27. No Third -Party Beneficiaries. This Agreement and each and every provision hereof is for the sole benefit of the City/Town and the County. No other persons or Parties shall be deemed to have any rights in, under or to this Agreement. INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES 7 of 8 28. Execution in Counterparts. This Agreement may be executed in two or more counterparts, each of which shall constitute an original and all of which shall constitute one and the same agreement. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first above written. COUNTY: CITY/TOWN: BOARD OF COUNTY COMMISSIONERS City/Town of 1e yo Lk , a nic pal corporation OF SPOKANE COUNTY, WASHINGTON Washingtonmu c pa c p JOSH KERNS, CHAIR >ki MARY KU E VICE -CHAIR ABSENT AL FRENCH, COMMISSIONER ATTEST: inna Vasquez, Clerk of tfie Board 21-0367 By r Name: Title: rot Cailitik, Nork 0Aikouli Cd7fCd-LiAlquaer Appr ed as t,is Tow City/ Attorney 1NTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES 8 of 8 Schedule A Description of Emergency Management Services The County shall provide Emergency Management Services (the "Services") through Spokane County Emergency Management ("SCEM") to Cities, Towns, and Tribes (individually "Participating Jurisdiction", and collectively "Participating Jurisdictions"). These Services shall include the following. 1. General: SCEM will maintain an emergency management organization that complies with state law and federal guidelines. This organization will implement the concepts of the National Incident Management System (NIMS) and incorporate best practices of emergency management into its operations. These best practices include a focus on developing and sustaining Core Capabilities across all mission areas, developing disaster management relationships with partners throughout the County and Region, and incorporating the Whole Community perspective into all programs. 2. Planning: SCEM will assist Participating Jurisdictions in the development of executable disaster -related plans. SCEM will maintain emergency management plans in accordance with applicable state and federal laws, regulations, and guidance. SCEM will use, and encourage the use of, systematic planning processes that engage the Whole Community. a. SCEM will maintain the Spokane County Comprehensive Emergency Management Plan (SCCEMP) and provide technical assistance (templates, meeting facilitation, and plan review) to Participating Jurisdictions in order for them to maintain an Emergency Operations Plan (EOP), as either a standalone plan or as an annex to the County's CEMP, which meets the requirements set forth in RCW 38.52.030 and WAC 118-30-060. Plans shall include an analysis of the natural, technological, or human caused hazards that could affect the County or jurisdiction, respectively. Plans will also describe a NIMS-compliant incident management structure for use during multiagency/multijurisdictional operations and include the procedures to be used during emergencies for coordinating local resources, as necessary, and the resources of County agencies, departments, commissions, and boards. b. SCEM will maintain the Spokane County Natural Hazards Mitigation Plan, a FEMA-approved multi -jurisdictional hazard mitigation plan that complies with the Disaster Mitigation Act of 2000 (DMA2K) and 44 CFR §201.6, and, upon request, provide technical assistance (templates, meeting facilitation, and plan review) to Participating Jurisdictions in order for them to maintain an annex to the County's FEMA-approved hazard mitigation plan that meets the requirements set forth in 44 CFR §201.6. c SCEM will maintain the Spokane County Disaster Recovery Framework and, upon request, provide technical assistance (templates, meeting facilitation, and plan review) to Participating Jurisdictions desiring to develop a INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule A A-1 jurisdictional Disaster Recovery Framework. d. SCEM will maintain standard procedures for its Emergency Coordination Center (ECC) and provide technical assistance (templates, meeting facilitation, and document review) to Participating Jurisdictions in order to develop complementary procedures for their respective Emergency Operations Centers. e. SCEM will participate in regional- and state -level planning efforts, representing Spokane County and, unless otherwise specified, the Participating Jurisdictions within Spokane County. Examples of such efforts include the Statewide Catastrophic Incident Planning Team (SCIPT), State Emergency Response Commission (SERC), and the Emergency Management Advisory Group (EMAG). 3. Training and Exercise: SCEM will assist Participating Jurisdictions to develop, maintain, or expand their emergency management capabilities. The prioritized capabilities to train and exercise are operational coordination, operational communications, situational assessment, logistics, public information, and planning. a. SCEM will conduct an annual training and exercise planning workshop (TEPW) in order to develop a coordinated training and exercise calendar. SCEM will also send representatives on behalf of Spokane County and the Participating Jurisdictions to the State's annual Integrated Preparedness Planning Workshop (IPPW). b. SCEM will maintain a Multi -Year Training and Exercise Plan (TEP) that describes the outcomes of the TEPW. SCEM will produce and electronically distribute a training and exercise calendar each month to the Participating Jurisdictions. c SCEM will maintain a training program that adheres to state and federal guidance, including the National Incident Management System (NIMS) Training Plan and FEMA's Core Capability Development Sheets. This training program includes: i. SCEM will assist each Participating Jurisdiction in the development of a jurisdiction -specific NIMS compliance plan. This includes providing assistance in determining applicable courses and identifying online and in -person resources that can provide compliance -related courses. Participating Jurisdictions retain the responsibility to track individual training of their staff members and, per the State's policy, submit NIMS compliance reports. ii. Countywide, SCEM will facilitate the delivery of two (2) ICS-300 (Intermediate ICS for Expanding Incidents) courses and two (2) ICS-400 (Advanced ICS for Complex Incidents) courses each year. INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule A A-2 iii. Countywide, SCEM will facilitate the delivery of two (2) G191 (Emergency Operations Center/Incident Command System Interface) workshops each year, or as requested. iv. Upon request, SCEM will facilitate the delivery of the Community Points of Distribution (CPOD) courses. v. Upon request, SCEM will deliver ICS-402 (ICS Overview for Executives/Senior Officials) or its equivalent to each requesting Participating Jurisdiction in order to educate the Participating Jurisdiction's policy makers and to help them meet the requirements of the National Incident Management System (NIMS). vi. Annually, SCEM will host at least two local deliveries of courses from FEMA's Emergency Management Institute and/or the National Disaster Preparedness Consortium. vii. On behalf of each Participating Jurisdiction, SCEM will process applications to host training opportunities available through FEMA's Emergency Management Institute and/or the National Disaster Preparedness Consortium. The Participating Jurisdiction requesting such courses will be responsible for identifying a location and any costs associated with the course delivery, e.g. refreshments. viii. Countywide, SCEM will deliver two (2) offerings of an ARRL- approved HAM radio technician class each year. d. SCEM will maintain an exercise program that adheres to state and federal guidance, including the Homeland Security Exercise and Evaluation Program (HSEEP) and applicable grant requirements. Unless otherwise specified, the intent of SCEM's exercise program is to evaluate established plans and/or procedures, and identify ways to improve those plans and/or procedures. The exercise program includes, but is not limited to: i. Every three (3) years SCEM will conduct a countywide functional exercise that evaluates Spokane County's CEMP, the procedures used in the Spokane County Emergency Coordination Center, and our ability to coordinate with jurisdictions throughout Spokane County. SCEM strongly encourages all Participating Jurisdictions to participate in that exercise and will provide technical assistance in the development of their exercise plan. ii. Countywide, SCEM will facilitate two (2) tabletop exercises (TTXs) per year. These TTXs will evaluate Participating Jurisdictions' response plans and capabilities against various hazards that threaten Spokane County. iii. Countywide, SCEM will facilitate one (1) CPOD exercise peryear in conjunction with CPOD training. iv. SCEM will facilitate jurisdiction EOC workshops as requested. These workshops will be used to develop or update the scheduled Participating Jurisdiction's EOC procedures. v. SCEM will facilitate jurisdiction EOC drills as requested. These drills will be used to validate the scheduled Participating Jurisdiction's EOC procedures. INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule A A-3 vi. Countywide, SCEM will conduct monthly communications drills with Participating Jurisdictions to ensure the viability of various means of communications. 4. Coordinating Disaster Response Activities: SCEM and Participating Jurisdictions will coordinate their emergency response activities in order to endeavor to minimize death, injury, and damages to property, the economy, and the environment during natural, technological or human -caused disasters. a. SCEM will maintain a 24 hour per day Duty Officer, who will serve as the primary point of contact to address emergency management -related requests on behalf of Participating Jurisdictions. The Duty Officer is available through direct phone call, or by request through Dispatch. b. As resources allow, SCEM will utilize multiple means ofcommunication to notify, warn, and/or provide information and instruction to the general public regarding impending or occurring disasters. c. SCEM will maintain and, when necessary, activate the Spokane County Emergency Coordination Center (SCECC) and implement the Spokane County CEMP and applicable procedures. The SCECC may activate in anticipation of, or immediately after, disasters as defined by RCW 38.52.010(6). The SCECC may also activate to provide support during pre- planned events or at the approved request of a Participating Jurisdiction. Requests to activate the SCECC will be made via the Duty Officer to the SCEM Deputy Director. The decision to activate the SCECC, and at what level, is made by the SCEM Director or Deputy Director. d. SCEM will maintain and, when necessary, activate the Spokane County Joint Information Center (SCJIC) and applicable procedures. The SCJIC may activate in anticipation of, or immediately after, disasters as defined by RCW 38.52.010(6). The SCJIC may also activate to provide support during pre -planned events or at the request of a Participating Jurisdiction. Requests to activate the SCJIC will be made via the Duty Officer to the SCEM Deputy Director. The decision to activate the SCJIC, and at what level, is made by the SCEM Director or Deputy Director. e. When activated, the SCECC will coordinate resource requests among affected jurisdictions within Spokane County. The SCECC will also make available the County's emergency resources not required for use elsewhere during emergencies, the use of which shall be determined and prioritized by SCECC. When necessary, SCEM will request state and federal resources on behalf of the Participating Jurisdictions through Washington's established emergency management protocols, i.e. from the SCECC to the Washington State Emergency Operations Center. The Participating Jurisdictions agree that the County shall remain harmless in the event of non -availability or non-performance of requested resources. INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule A A-4 f. When activated, the SCECC will coordinate situational awareness among affected jurisdictions within Spokane County, and with regional and state partners. g When activated, the SCJIC shall coordinate public information and messaging about critical lifesaving and life -sustaining information by all means necessary to expedite the delivery of emergency services and aid the public to take protective actions. Participating Jurisdictions will identify appropriate points of contact with whom the JIC will communicate to form the information network commonly referred to as the Joint Information System (JIS). h. When requested, and at the discretion of the SCEM Deputy Director, SCEM will deploy a liaison to the participating jurisdiction to directly assist with incident management, technical support and assistance, and/or use of mobile assets. During activation of the SCECC, SCEM may request that Participating Jurisdictions deploy liaisons to the Spokane County ECC to enhance communication between the SCECC and the incident site(s). i. Upon determining that a disaster as defined by RCW 38.52.010(9a) has happened or is imminent, SCEM will, under the provisions of SCC Chapter 1.08.020, initiate through the Board of County Commissioners a Proclamation of Emergency for Spokane County. Upon determining that a disaster as defined by RCW 38.52.010(9a) has happened or is imminent, Participating Jurisdictions may, under the provisions of applicable code, initiate through the Participating Jurisdiction's appropriate authority a Proclamation of Emergency for their jurisdiction. Participating Jurisdictions will notify SCEM as soon as practicable of their intent to proclaim a disaster and provide SCEM with a copy of the proclamation as soon as practicable. 5. Coordinating Disaster Recovery Activities. SCEM and Participating Jurisdictions will coordinate their disaster recovery activities in order to endeavor to restore critical services and establish a new normal for the affected area(s) as quickly as possible. a. SCEM, in conjunction with the State's Emergency Management Division (EMD) and the Federal Emergency Management Agency (FEMA), will coordinate the formal post -disaster Preliminary Damage Assessment (PDA) process. Participating Jurisdictions will be responsible for tracking and reporting activities potentially reimbursable by federal and/or state disaster assistance programs. Each participating jurisdiction remains responsible for the costs it incurs. b. In the aftermath of a disaster as defined by RCW 38.52.010(6), SCEM will initiate the transition of disaster response to disaster recovery. This includes implementing the Spokane County Disaster Recovery Framework and establishing the Recovery Support Functions found therein. When requested, Participating Jurisdictions will identify points of contact to be integrated into this process. INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule A A-5 6. Volunteer / Emergency Worker Management: SCEM will work in collaboration with participating jurisdictions to develop volunteer capabilities that augment participating jurisdictions' local disaster response efforts; specifically, Disaster Assistance Response Teams (DART) and/or the Spokane County Auxiliary Communications Service (ACS). a. Participating Jurisdictions will identify potential DART volunteers. SCEM will facilitate their registration as emergency workers in accordance with the Washington State Emergency Workers' Program and maintain a central database of these volunteers. Annually, SCEM will provide to the participating jurisdictions a list of the volunteers living within each jurisdiction's respective boundaries. b. SCEM will provide oversight to the Spokane County Auxiliary Communications Service (ACS) function, which provides redundant emergency communications services to SCEM, its Participating Jurisdictions, as well as hospitals and the Greater Inland Northwest Chapter of the American Red Cross. SCEM will assign trained ACS volunteers to augment Participating Jurisdictions' EOCs. c. Using volunteers (as groups or individuals) for activities outside of the scope of their intended purpose and/or training places them outside of the scope of RCW 38.52.180, Chapter 118-04 WAC, and this Agreement. These volunteers cannot be afforded protection under the Washington State Emergency Workers Program; therefore Participating Jurisdictions desiring to expand the use of volunteers beyond the scope established by SCEM are required to provide coverage in accordance with L&I Industrial Insurance regulations. 7. Outreach and Education: SCEM will work in conjunction with participating jurisdictions to provide disaster -related outreach and education in order to improve overall community resilience. a. SCEM will develop, promote, and make available to Participating Jurisdictions preparedness materials related to Spokane County's identified hazards of concern, and procure and make available FEMA-produced preparedness materials. The amount of preparedness materials provided will be made on a case -by -case basis and based upon available supply. b. SCEM will develop and promote individual preparedness messages to be delivered via its affiliation with local radio and TV stations, and across social media platforms. c. Upon request, and when practicable, SCEM will deliver preparedness presentations on behalf of a Participating Jurisdiction. Such requests should be made at least 30 days prior to the presentation. Participating Jurisdictions are responsible for providing an adequate facility and incurs any extraordinary costs INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule A A-6 associated with such events, e.g. refreshments, room rental costs, etc. d Quarterly, SCEM will produce a report that summarizes its major activities for the previous quarter. The quarterly report will be distributed to the Director, the Emergency Management Policy Board (EMPB), the Emergency Management Operations Group (EMOG), and Participating Jurisdictions. 8. SCEM Resources: SCEM maintains a number of resources that, when practicable, will be made available to Participating Jurisdictions. Requests for their deployment shall be made to the SCEM Duty Officer or, when activated, the Spokane County ECC. These resources include, but are not limited to: a. Mobile Command Vehicle, commonly referred to as the "MCV." A command vehicle provides a motorized, self-contained, climate -controlled capability to augment incident management. Upon request of the MCV, SCEM provides the MCV, and as needed, a pilot car to assist in routing the MCV to the requested ICP location. b. Communications trailer. The communications trailer provides a self- contained, climate -controlled capability to augment communications. c. Mobile emergency response trailer. This trailer provides a towed capability that can be used to augment community points of distribution, volunteer reception centers, or emergency operations centers. d. Alert and Warning. SCEM will manage the Alert Spokane program, and maintain a system that provides alert and warning to county residents. Access to this system for local alerting will be through SREC Dispatch or the SCEM Duty Officer. Use of the system for Wireless Emergency Alerts (WEA) or other IPAWS protocols, is available only through the SCEM Duty Officer. INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule A A-7 Schedule B Expectations of Participating Jurisdiction As stated in Section 4 of the Agreement, the services provided by SCEM augment the participating jurisdictions. This schedule outlines some, but not all, of the areas for which the Participating Jurisdictions retain responsibility. Fulfillment of the specific Expectations of Participating Jurisdictions will be commensurate with and appropriate for each individual jurisdiction (i.e. type and scope of plan(s) needed, and level of required staff training). 1. General: a. Each Participating Jurisdiction will appoint a coordinator who will serve as the Jurisdiction's primary point of contact for SCEM. b. In accordance with SCC 1.08.035, each Participating Jurisdiction will designate one (1) representative and one (1) alternate to the SCEM Emergency Management Policy Board and attend the quarterly meetings. Names of and contact information for the representative and alternate shall be provided to SCEM's Deputy Director prior to February 1 of each calendar year, and as soon as possible following the designation of a new representative. The Policy Board shall advise the director of emergency management in recommending to the executive actions on emergency management plans and programs; the department's budget; rate schedules for emergency management service charges paid by contracting agencies; and other matters as requested by the county executive or the director. 2. Planning: a. Participating jurisdictions will develop and maintain Continuity of Government and Continuity of Operations (COG/COOP) plans for their respective jurisdictions. Plans will include, at a minimum: provision for the preservation, maintenance, and/or reconstitution of the jurisdiction's government accomplished through succession of leadership; and ensure the continued performance of minimal essential functions; develop the necessary plans, procedures, and provision for alternate facilities, personnel, resources, interoperable communications, and vital records/databases. b. Participating Jurisdictions of sufficient size will maintain an Emergency Operations Plan (EOP) that describes a NIMS-compliant incident management structure for use during multiagency/multijurisdictional operations, and includes the procedures to be used during emergencies for coordinating the jurisdiction's resources. c. Participating Jurisdictions will identify a primary and alternate point of contact for each planning effort. Participating Jurisdictions will convene work groups and provide meeting space as necessary to facilitate the development INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule B B-1 of plans including the jurisdiction's emergency operations plan, hazard mitigation plan, functional emergency management plans, etc., as applicable. 3. Training and Exercise: a. With SCEM's assistance, Participating Jurisdictions will develop jurisdiction -level NIMS compliance plans. Participating Jurisdictions retain the responsibilityto track individual training of their staff members. b. Participating Jurisdictions desiring to schedule specific training and exercise opportunities should do so by sending a representative the annual Training and Exercise Planning Workshop (TEPW). Facilitating training and exercise opportunities not scheduled at the TEPW shall be at the discretion of the SCEM Deputy Director. 4. Disaster Response Activities: a. Participating Jurisdictions will coordinate their emergency response activities with and through SCEM in order to endeavor to minimize death, injury, and damages to property, the economy, and the environment during natural, technological or human -caused disasters. b. During, or in anticipation of, disasters as defined by RCW 38.52.010(6), affected Participating Jurisdictions will activate their incident management structure and Emergency Operations Plan, and notify SCEM as soon as practicable. c. When activated, Participating Jurisdictions will request County, state and/or federal resources through established emergency management protocols, i.e. from the SCECC to the Washington State Emergency Operations Center. The ParticipatingJurisdictions agree that the County shall remain harmless in the event of non -availability or non-performance of requested resources. d. Participating jurisdictions are responsible for the costs of response services provided specifically to their jurisdiction. The jurisdiction will participate in negotiating those costs with the vendor or service provider at time of request and prior to any expenditure. There is no expectation or responsibility implied by this agreement that a jurisdiction would subsidize the response costs of another jurisdiction. e. Participating Jurisdictions shall submit incident -related information to the SCECC and the SCECC shall develop and provide comprehensive situation reports to the Participating Jurisdictions, as well as to regional and state partners. f. Participating Jurisdictions will identify appropriate points of contact with whom the SCJIC will communicate to form the information network commonly referred to as the Joint Information System (JIS). INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule 8 8-2 g. When requested and practicable, Participating Jurisdictions will deploy liaisons to the Spokane County ECC to enhance communication between the SCECC and the incident site(s). h. Upon determining that a disaster as defined by RCW 38.52.010(9a) has happened or is imminent, Participating Jurisdictions may, under the provisions of applicable code, initiate through the jurisdiction's appropriate authority a Proclamation of Emergency for their jurisdiction. Participating Jurisdictions will notify SCEM as soon as practicable of their intent to proclaim a disaster and provide SCEM with a copy of the proclamation as soon as practicable. 5. Coordinating Disaster Recovery Activities. SCEM and Participating Jurisdictions will coordinate their disaster recovery activities in order to endeavor to restore critical services and establish a new normal for the affected area(s) as quickly as possible. a. Participating Jurisdictions will be responsible for tracking and reporting activities potentially reimbursable by federal and/or state disaster assistance programs. Each participating jurisdiction remains responsible for the costs it incurs. b. In the aftermath of a disaster as defined by RCW 38.52.010(6), SCEM will initiate the transition of disaster response to disaster recovery. This includes implementing the Spokane County Disaster Recovery Framework and establishing the Recovery Support Functions found therein. When requested, Participating Jurisdictions will identify points of contact to be integrated into this process. 6. Volunteer / Emergency Worker Management: SCEM will work in collaboration with Participating Jurisdictions to develop volunteer capabilities that augment Participating Jurisdictions' local disaster response efforts; specifically, Disaster Assistance Response Teams (DART) and/or the Spokane County Auxiliary Communications Service (ACS) a. Participating Jurisdictions will identify potential volunteers to affiliate with DART and/or ACS. b. Participating Jurisdictions acknowledge that using volunteers (as groups or individuals) for activities outside of the scope of their intended purpose and/or training places them outside of the scope of RCW 38.52.180, Chapter 118-04 WAC, and this Agreement. These volunteers cannot be afforded protection under the Washington State Emergency Workers Program; therefore, Participating Jurisdictions desiring to expand the use of volunteers beyond the scope established by SCEM are required to provide coverage in accordance with L&I Industrial Insurance regulations. 7. Outreach and Education: SCEM will work in conjunction with participating INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule 8 8-3 jurisdictions to provide disaster -related outreach and education in order to improve overall community resilience. Participating Jurisdictions desiring presentations will make such requests made at least 60 days prior to the presentation. 8. SCEM Resources: SCEM maintains a number of resources that, when practicable, will be made available to Participating Jurisdictions. Requests for their deployment shall be made as early as possible to the SCEM Duty Officer or, when activated, the Spokane County ECC. INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES— Schedule B B-4 Schedule C Estimated 2021 Service Fees by Jurisdiction Spokane County Emergency Management 2021 Estimate Total Salary & Benefits Less Deputy Director S&B $314,307.00 ($136,264.00) Local Salary & Benefits $178,143.00 M & 0 $41,525.00 Indirect Costs (21%) $46,131.00 Total Local Operating Costs $265,799.00 City/Town Population % Population 2021 Cost Estimate Airway Heights 10,010 0.0335 $8,897.89 Cheney 12,640 0.0423 $11,235.70 Deer Park 4,485 0.0150 $3,986.72 Liberty Lake 11,500 0.0385 $10,222.35 Medical Lake 5,040 0.0169 $4,480.06 Millwood 1,840 0.0062 $1,635.58 Spokane Valley 97,490 0.3261 $86,658.86 Fairfield 635 0.0021 $564.45 Latah 195 0.0007 $173.34 Rockford 495 0.0017 $440.01 Spangle 285 0.0010 $253.34 Waverly 135 0.0005 $120.00 Unincorporated 154,250 0.5159 $137,112.83 Total County Population Less City of Spokane 522,600 (223,600) Cost Share Population 299,000 0.888959866 'Source: Based on projected growth and the State of Washington, Office of Financial Management, April 1, 2020 Estimates; http://www.ofm.wa.gov/pop/apri11/default.asp INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule C C-1 Schedule D Description of Additional Emergency Management Services The County offers additional services that the Participating Jurisdiction may choose from in addition to the basic emergency management services described in Schedule A. If, during the course of this Agreement, a Participating Jurisdiction desires additional service(s)s as described below, the City/Town shall notify SCEM in writing as early as practicable prior to the delivery of the desired additional service(s). The cost and timing of the delivery of any Additional Service(s) shall be agreed upon by the Administrators of this Agreement. One half of the cost of additional service(s) shall be added to the quarterly invoice after the Participating Jurisdiction notifies SCEM and the remaining half shall be added to the quarterly invoice that follows the delivery of the additional service(s) 1. Planning: a. SCEM will provide technical assistance in order to develop a functional emergency operations plan or procedure. Examples of a functional plan include mass fatality plans and disaster debris management plans. Participating Jurisdiction elects this service: (initial) 2. Training and Exercise: a. SCEM will provide one jurisdiction -specific training opportunity. Participating Jurisdiction elects this service: (initial) b. SCEM will provide one jurisdiction -specific exercise opportunity. Scheduling this exercise shall occur at the annual TEPW. Participating Jurisdiction elects this service: (initial) c. SCEM will process Participating Jurisdiction's application for FEMA's Integrated Emergency Management Course. Participating Jurisdiction elects this service: (initial) INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule D D-1 3. Outreach and Education: a. SCEM will develop and promote a jurisdiction -specific outreach campaign. Participating Jurisdiction elects this service: (initial) 4. Communications Support: a. SCEM's Communications Officer will provide technical support to ensure interoperable radio communications; specifically, assist with the procurement and installation of compatiblecommunications hardware. Participating Jurisdiction elects this service: (initial) INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES— Schedule D D-2 Ilsvfsl\Public FolderslCity ClerklAgendaPackets for WebI202312023, 03-2111tem 9 2023 03 21 RCA Outside Agency Grant Process Final.doc CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 21, 2023 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Outside Agency Grant Process GOVERNING LEGISLATION: This is a component of the annual budget development process. PREVIOUS COUNCIL ACTION TAKEN: Council awarded the 2023 outside agency awards on October 25, 2022. No action has been taken on the 2024 awards to date. BACKGROUND: Since its incorporation in 2003, the City has provided partial funding for local economic development and social service agencies. Through this process, the City is contracting for services that it might otherwise provide. These services include economic development and support of the poor and infirm (as allowed by the Washington State Constitution Article 8, Section 7). For the past several years, the City has allocated $182,000 through the outside agency award process. This is in addition to separate contracts for economic development services with the Greater Spokane Valley Chamber of Commerce ($25,000) and Greater Spokane Incorporated ($54,000). Up through the 2018 awards, the City split the outside agency grant awards into economic development agencies and social service agencies categories. However, both types of agencies were awarded using the same allocation of funding. Since that was the case, starting in 2019, all outside agency applications were combined to reflect the single funding source. At the October 25th Council meeting when Council approved the 2023 outside agency awards, Councilmembers expressed concern that it was difficult to award both economic development agencies and social service agencies from the same funding source since they serve such different purposes and the needs for social service agencies have increased since the COVID- 19 pandemic. Subsequent to that meeting, there were also concerns on whether the $182,000 available for allocation was still a sufficient amount for this purpose in comparison to the needs in the community. The amount available for allocation was last increased in 2019 from $150,000 to $182,000. The purpose of this evening's report is to have Council discussion on the above concerns. The first is to address whether the outside agency award should again be split between economic development agencies and social service agencies. Staff is looking for Council consensus on whether to split the outside agency awards into economic development and social services. The second concern is to address the total funding for outside agencies, and the discussion depends on the decision on the first issue. If it is decided that funding for both economic development agencies and social services agencies should continue to be considered together, staff is looking for Council consensus on whether $182,000 is the appropriate dollar amount for this process. If not, what does Council wish to allocate as part of the 2024 Budget? If Council wishes to split the categories, staff believes separate dollar amounts should be allocated from the total for each of the categories rather than using the same funding allocation in the budget for both. Historically, outside agency awards for economic development agencies Ilsvfsl\Public FolderslCity ClerklAgendaPackets for WebI202312023, 03-2111tem 9 2023 03 21 RCA Outside Agency Grant Process Final.doc have averaged $84,000 or 57% of the total, with a high of $120,000 and a low of $54,835. Social service agencies have averaged $64,000 or 43% of the total, with a high of $127,165 and a low of $31,000. Staff is looking for Council consensus on how much to allocate to economic development agencies and how much to allocate to social services agencies in the 2024 budget if Council wishes to split the categories. OPTIONS: Options are: 1) To split the funding into economic development and social service categories or not. 2) If categories continue to be considered together, to leave outside agency funding amount at $182,000 in the 2024 Budget or a different amount deemed appropriate by Council. 3) If categories are split, to allocate specific funding levels for each of the categories as deemed appropriate by Council. RECOMMENDED ACTION OR MOTION: Council consensus on whether to split the outside agency awards into economic development and social service categories. Council consensus on the dollar amount to allocate to the outside agency award process in the 2024 Budget. If split into two categories, Council consensus on the dollar amount that will be available in the 2024 Budget to each of the categories. BUDGET/FINANCIAL IMPACTS: The City currently has $182,000 included in the 2023 Budget for this purpose. Depending on Council consensus, the dollar amount that will be included in the 2024 Budget development may be different. STAFF CONTACT: Chelsie Taylor, Finance Director; Daniel Domrese, Accounting Manager ATTACHMENTS: • Summary of historical outside agency awards. CITY OF SPOKANE VALLEY Summary of Outside Agency Grant Awards For the Years of 2004 through 2023 Economic Development 2004 69,000 69.0 % 2005 69,000 69.0% 2006 81,000 67.5% 2007 90,000 69.2% 2008 120,000 79.5% 2009 120,000 76.9% 2010 86,000 60.4% 2011 97,500 61.5% 2012 87,000 58.0% 2013 83,900 55.6% 2014 87,857 58.6% 2015 70,400 46.9% 2016 60,228 56.3% 2017 91,924 61.3% 2018 82,381 54.9% 2019 110,817 60.9% 2020 82,065 45.1% 2021 69,932 38.4% 2022 74,958 41.2% 2023 54,835 30.1% 200,000 180,000 160,000 140,000 120,000 100,000 80,000 60,000 40,000 20,000 0 1,688,797 Social Service 31,000 31,000 39,000 40,000 31,000 36,000 56,500 61,000 63,000 66,900 62,143 79,599 46,772 58,076 67,619 71,182 99,935 112,068 107,042 127,165 31.0% 31.0% 32.5% 30.8% 20.5% 23.1 % 39.6% 38.5% 42.0% 44.4% 41.4% 53.1% 43.7% 38.7% 45.1% 39.1% 54.9% 61.6% 58.8% 69.9% 3/10/2023 Total 100,000 100,000 120,000 130,000 151,000 156,000 142,500 158,500 150,000 150,800 150,000 149,999 107,000 150,000 150,000 181,999 182,000 182,000 182,000 182,000 1,287,001 2,975,798 Outside Agency Funding Awards 1111 I I I 1 1 Lfl l0 N CO 01 0 N CO Cl" Lfl l0 N 00 Ol 0 N CO 0 0 0 0 0 0 N N N N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N o Economic Development a Social Service P:\Finance\2024 Budget\Budget Worksheets\Outside Agency Awards\OS agencies history 04 through 2023 SFarr 11.10.22 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 21, 2023 Department Director Approval: ❑ Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Admin Report — Legislative Update GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: N/A BACKGROUND: This admin report is provided to update the Council and community on some of the key bills that fall under the city's principal state legislative priorities (attached). As these bills are in a state of flux with several having public hearings scheduled during the week this report was prepared and posted online, a verbal update will be provided at the meeting. The 2023 Legislative Session commenced on January 9 and the Legislature is now about two- thirds of the way through this 105-day "long" session. In only two months, over 1,600 bills were introduced and more than 600 of those bills are still under consideration. The City of Spokane Valley has actively participated in this session, monitoring approximately 125 bills that pertain to city business and we have engaged on about 40 or more (multiple times on some bills). Engagement includes taking a pro or con position, providing City Council testimony, or taking an "other" position in which feedback is offered to make a bill more clear or implementable. Additionally, our staff provides technical and legal review of proposed legislation, and we work in concert with our state lobbyist and the Association of Washington Cities (AWC) to advocate for bills that align with our legislative priorities and take a position against those that do not benefit our community. Last month, several Councilmembers and staff attended AWC's "City Action Days", a conference held in Olympia that included face to face meetings with our 4th Legislative District Delegation consisting of Senator Padden and Representatives Christian and Schmidt along with Rep. Volz and Senate Majority Leader Billig to discuss regional priorities including funding for the North Spokane Corridor (NSC) project. Other efforts the city takes to advocate for Spokane Valley includes participation on the Government Action Committee through the Greater Spokane Valley Chamber of Commerce, Greater Spokane Inc. (GSI) Public Policy Committee, Washington Economic Development Association (WEDA) Legislative Committee and the AWC Legislative Priorities Committee. Additionally, the city works to maintain strong relationships with community partners including neighboring jurisdictions, Washington State Department of Transportation, Spokane Transit Authority and Spokane Regional Transportation Council to name a few. Some of the bills that will be reviewed at the March 21 meeting include two key public safety bills SB 5536 (controlled substances) and SB 5352 (vehicular pursuits) as well as the suite of bills addressing housing supply such as SB 5235 and HB 1337 (accessory dwelling units), SB 5466 (transit -oriented developments), HB 1245 (lot splitting) and HB 1110 (middle housing). Each of these bills has passed out of their Chamber of Origin and is under consideration by the opposite chamber. Following review of these bills, a new webpage will be shown that was developed to assist the public in accessing information about our advocacy efforts and how they can stay informed and participate in the legislative process. See the following list of bills the City has engaged on: Public Safety • HB 1025 — Creating private right of action for harm by peace officers - Opposed • HB 1363 — Vehicular pursuits — Supported • HB 1380 — Funding for recruitment, retention & support of law enforcement — Supported • HB 1445 — Law enforcement agency misconduct — Opposed • HB 1446 — Incentivizing cities to increase employment of law enforcement officers Supported • HB 1476 — Allowing the use of impact fees for law enforcement - Supported • SB 5035 — Possession of controlled substances - Supported • SB 5289 — Allowing use of impact fees for law enforcement - Supported • SB 5299 — Law enforcement officer protection — Supported • SB 5352 — Vehicular pursuits — Supported • SB 5536 — Blake decision/controlled substance possession — Supported Housing, Land Use & Local Decision -Making Authority • HB 1042 — Existing buildings for residential purposes - Concerns Expressed • HB 1110 — Middle housing — Concerns Expressed • HB 1167 — Residential multi-plex housing regulations — Concerns Expressed, Opposed • HB 1181 — Climate change in comprehensive planning — Concerns Expressed & opposed • HB 1245 — Lot splitting — Concerns Expressed, Opposed • HB 1351 — Eliminating minimum parking requirements — Opposed • HB 1337 — Use of ADUs — Opposed • HB 1425 — Facilitating municipal annexations — Supported • HB 1723 — Equity and environmental justice in the GMA — Opposed • SB 5058 — Condominium legislation — Supported • SB 5190 — Increasing middle housing — Opposed • SB 5235 — Accessory dwelling units (ADUs) — Opposed & Concerns Expressed • SB 5258 — Increasing supply and affordability of condos — Supported • SB 5456 — Imposition of minimum parking requirements - Opposed • SB 5466 — Transit -oriented development — Opposed & Concerns Expressed • SB 5651 — Equity and environmental justice in the GMA — Opposed Additional Policy Issues including Tax Relief • HB 1105 — Public comment notice — Opposed • HB 1125 — Transportation budget — Concerns Expressed • HB 1147 — Capital budget - Supported • HB 1320 — Access to personnel records — Concerns Expressed • HB 1582 — Right -turn on red — Concerns Expressed • SB 5059 — Prejudgment interest — Opposed • SB 5303 — Public Works assistance revolving account — Supported • SB 5387 — Property tax relief for homeowners and renters — Supported • SB 5418 — Expanding the definition of public work — Opposed • SB 5495 — Property tax rebates for homeowners and renters — Supported • SJR 8204 — Property tax relief - Supported Briahna Murray and I will provide a report in May following the session adjourning on April 23. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion BUDGET/FINANCIAL IMPACTS: N/A STAFF CONTACT: Virginia Clough, Legislative Policy Coordinator/Project Manager ATTACHMENT: 2023 State Legislative Agenda and PowerPoint presentation Spokane _CValley 2023 State Legislative Agenda 10210 E Sprague Avenue • Spokane Valley WA 99206 Phone: (509) 720-5000 • Fax: (509) 720-5075 • www.spokanevalley.org FUNDING REQUEST Grant Funding for Greenacres Park Phase 2: The City of Spokane Valley requests that the Legislature fund the following two grants for Phase 2 of Greenacres Park: 1) Washington Wildlife and Recreation Program (WWRP — local parks) grant award for $500,000, ranked number 7 of 59 projects; and 2) Land Water Conservation Fund (LWCF) grant award of $1 million ranked number 11 of 25 projects. This project will expand the park to add a tennis court, six pickleball courts, basketball courts, a community garden, shade structure and shade trees, a new backstop, and more parking spaces to meet demand. This phase will also expand the existing playground and splash pad, renovate the disc golf course with a new a practice green and 3-hole introductory course, and pave the existing perimeter path. SUPPORT REQUESTS Support for Grants Awarded to the Performing Arts Center: The City requests support from the Legislature to fully fund: 1) a $1,175,808 grant from the Youth Recreational Facilities (YRF) program; and 2) a $1,848,577 grant from the Building for the Arts program for a performing arts center in Spokane Valley. These state grant awards will match private contributions to fund a state -of -the art 59,000 square -foot performing arts center housing a 475-seat main stage, 200-seat flexible studio theater, acting conservatory for area youth and event and business meeting space. Support for Minor League Baseball Stadiums: The City of Spokane Valley joins communities throughout the State to request $24 million to upgrade publicly owned stadiums, including Avista Stadium. State funding will be paired with local funding to upgrade stadiums throughout the state to allow minor league baseball to maintain its strong presence in Washington. POLICY STATEMENTS • Public safety is the City Council's highest priority. The Spokane Valley City Council and its residents support a commonsense and meaningful approach to public safety policies that protect lives and property and do not erode trust in government. Examples include: • Make possession of controlled substances an arrestable offense, preferably a felony, and increase funding for substance use treatment programs. • Re-establish a reasonable suspicion standard for when officers engage in vehicular pursuits. • Increase investments in alternative response teams, such as the City's behavioral health and homeless outreach co -responder models. • Increase resources to hire, train, and protect law enforcement officers. Spokane ` 2023 State Legislative Agenda Valley 10210 E Sprague Avenue • Spokane Valley WA 99206 Phone: (509) 720-5000 • Fax: (509) 720-5075 • www.spokanevalley.org POLICY STATEMENTS CONTINUED MOVE BARRIERS TO THE CONSTRUCTIO F HOUSIN In 2020, the City of Spokane Valley amended its zoning codes to allow high density residential structures within one-half mile of frequent transit stops. Additionally, duplexes and accessory dwelling units are allowed in many residential areas. The City calls on the state to remove other barriers to the construction of housing, including but not limited to: • Revise condominium liability regulations. • Evaluate the impact of the state energy and building codes on the cost of construction. • Provide tax incentives. AMEND STATE LAW REGARDING MUNICIPAL UTILITY TAXING AUTHORITY The City of Spokane Valley requests that the Legislature clarify the conditions under which it is legal for a municipality to impose utility taxes on revenues from a county wastewater treatment system. TAX RELIEF The City of Spokane Valley calls on the Legislature to provide relief to Washington's taxpayers, as provided in other states. ' IZ�k\A_111KNALONEIMaLLWAJ1lV[I]►iYM' • A foundational belief for the Spokane Valley City Council and the citizens they represent is that the most effective level of government is the one closest to the people. As such, the Council urges the Legislature to respect local decision -making. Some examples include management of right-of-way and land use decisions. .ROTECT AND RESTORE LOCAL STATE-SHA._RE,LEVENUES The City of Spokane Valley requests that the Legislature protect and enhance local state -shared revenues to allow the City to deliver vital services to its residents. These funds include the Liquor Excise Tax Account, Liquor Board Profits, Municipal Criminal Justice Assistance Account, City -County Assistance Account, and Marijuana Revenues. ROWTH MANAGEMENT ACT POLICIENMEML The City of Spokane Valley will monitor proposals to make changes to the Growth Management Act and supports proposals that honor local democracy and enhance the City's role in the planning process. The City encourages the state to allocate adequate funding to cities to effectively implement planning directives from the state. The City supports AWC legislative agenda items that serve the best interests of Spokane Valley. Overview 1,600+ bills introduced in two months 600+ bills still alive 125+ bills monitored, and the City has engaged on 1/3 of them 2 Approved by Couno0 12-20-2022 ane�) 2023 State Legislative Agenda Sp'ok.....Valley. V A l ley' 10210 E Sprague Avenue ♦ Spokane valley WA 99206 �'J Phoo, (509)720.5000 • Fax- (509)720.5075 • wwwspokancvallcyarg FCNDING REQUEST — N �, �. -.; = 4s _ Wa, (:rant Funding fur Creenarres Park Phase 2: rhe City of Spokane Valley requests that the Legislature fund the following two grants for Phase 2 of Greenacres Park: 1) Washington Wildlife and Recreation Program (W WRP local parks) grant award for $500,000, ranked number 7 of 59 projects; and 2) Land Water Conservation Fund (LWCF) grant award of S] million ranked number ] 1 of 25 projects. `reties prject will expand the park to add a tennis court, six prckleball courts, basketball courts, a community garden, shade structure and shade new backstop, and more parking spaces to meet demand. This phase will also expand the existing playground and splash pad, renovate he disc golf course with a new a practice green and 3-hole introductory course, and pave the existing perimeter path. SUPPORT REQUESTS Support for Grants Awarded to the Performing Arts Center: The City requests support from the Legislature to fully fund: l) a $1,175 Mil grant from the Youth Recreational Facilities (YRF) program; and 2) a $1,848,577 grant from the Building for the Arts program fora performing arts center in Spokane Valley. These state grant awards will match private contributions to fiend a state -of -the art 59,000 square -foot performing arts center housing a 475 seat main stage, 200 seat Flexible studio theater, acting conservatory for area youth and event and business meeting space. _ �I _ ii n A v. t- - ,a [� Support for Minor League Baseball Stadiums: The City of Spokane Valley joins communities throughout the State to request $24 million to upgrade publicly owned stadiums, including J t Avista Stadium. State funding will be paired with local funding to upgrade stadiums throughout the slate to allow minor league baseball to maintain its strong presence in Washington. POLICY STATEMENTS PUBLIC SAFE IN Public safety is the City Council's highest priority. The Spokane Valley City Council and its residents support commonsense and meaningful approach to public safety policies that protect lives and property and do not anode trust ingovere rent. Examples include: • Make possession ofcontrolled substances an arrestable offense, preferably a felony, and increase funding for substance use treatment programs. • Re-establish a reasonable suspicion standard for when officers engage in vehicular pursuits. • Increase investments in alternative response teams, such as the City's behaviour] health and homeless outreach co -responder models. • Increase resources to hire, train, and protect law enforcement officers. Engagement Monitor and review proposed bills and their amendments Provide feedback to lobbyist, AWC, bill sponsors, committee chairs, etc. Collaborate with other agencies Take a position on a proposed bill Sign in "pro", "con" or "other" via the state's website Provide verbal or written comments via the state's website Meet with/Speak to State Delegation 3 Sptikane 2023 State Legislative Agenda .00.Valley 10210 E Sprague Avenac 1 Spokane Valley WA 99206 Phonc: (509) 720.5000 • Fax: (509) 720.5075 • wwwspokancvallcy.org POLICY STATEMENTS CONTINUED REMOVE BARRIERS TO THE CONSTRUCTION OF HOUSING In 2020, the City of Spokane Valley amended its zoning codes to allow high density residential structures within one-half mile of frequent transit stops. Additionally, duplexes and accessory dwelling units are allowed in many residential areas. The City calls on the state to remove other barriers to the construction of housing, including but not limited to: • Revise condominium liability regulations. • Evaluate the impact of the stale energy and building eodes on the cast of construction. • Provide tax incentives. AMEND STATE LAW REGARDING MUNICIPAL UTILITY TAXING AUTHORITY The City of Spokane Valley requests that the Legislature clarify the conditions under which it is legal for a municipality to impose utility taxes on revenues from a county wastewater treatment system. TAX RELIEF The City of Spokane Valley calls on the Legislature to provide relief to Washington's -taxpayers, as provided in other states. LOCAL DECISION -MAKING AUTHORITY A foundational belief for the Spokane Valley City Council and the citizens they represent is that the most effective level of government is the one closest to the people. As such, the Council urges the Legislature to respect local decision -making. Some examples include management of right-of-way and land use decisions. PROTECT AND RESTORE LOCAL STATE -SHARED REVENUES The City of Spokane Valley requests that the Legislature protect and enhance local state -shared revenues to allow the City to deliver vital services to its residents. These funds include the Liquor Excise Tax Account, Liquor Scant Profits, Municipal Criminal Justice Assistance Account, City -County Assistance Account, and Ma Juana Revenues. GROWTH MAN AGEM I:NI ACT POLICIES The City of Spokane Valley will monitor proposals to make changes to the Growth Management Act and supports proposals that honor local democracy and enhance the City's role in the planning process. The City enurages the state to allocate adequate funding to cities to effectively implement planning directives from the state. The City supports AWC legislative agenda items that serve the hest interests of Spokane Valley. City Action Days Met with Senator Padden and Reps. Christian and Schmidt to discuss legislative priorities Highlighted public safety, local decision -making authority, tax relief, funding requests for Greenacres Park Phase 2, and support for Avista Stadium and Performing Arts Center Met with Rep. Volz & Senate Majority Leader Billig about NSC funding and legislative priorities 4 Community Partnerships Greater Spokane Valley Chamber Greater Spokane, Inc. Washington Economic Development Association Association of WA Cities 0 GREATERSPOKANE VALLEY CHAMBER OF COMMERCE GRETER SPOKNE Regional Partnerships WSDOT STA SRTC Neighboring jurisdictions And many more! 6 �If WSDOT eispohangransit SRTC 1POIIpNE 11610401. Ik411SPptT:1I911EODULIL Public Safety Bills • Policy Statement: "Make possession of controlled substances an arrestable offense, preferably a felony, and increase funding for substance use treatment programs " "Blake Decision" - WA Supreme Court Ruled in 2021 that simple possession laws were unconstitutional. In response, SB 5476 was enacted and lowered the crime from a felony to a simple misdemeanor in addition to requiring officers to offer a referral to assessment and services in lieu of jail time. • This year the City supported SB 5035, sponsored by Sen. Padden, that would have made possession of a counterfeit substance a Class C felony with an option for a diversion program under certain circumstances. This bill did not advance from the Senate. • Other "Blake fix" bills were introduced and E2SSB 5536 passed the Senate, 28-21, and had first reading before the House Community Safety, Justice & Reentry Committee. 7 Public Safety Bills - E 2SS 6 5536 - Concerning controlled substances, counterfeit substances and legend drug possession and treatments. Increases the penalty for knowing possession of a controlled substance or counterfeit substance to a gross misdemeanor. Creates a pretrial diversion program for individuals charged with possession of prohibited substances. Requires courts to impose minimum jail sanctionson convicted defendants who refuse, willfully abandon or fail to comply with substance use disorder (SUD) treatment. Requires courts to vacate convictions of possession for defendants who successfully complete SUD treatment. While it does not restore the offense to a felony, it does increase the penalty and adds some accountability measures. A hearing was held on March 20 and the city signed in to support it. 8 Public Safety Bills Policy Statement: "Re-establish a reasonable suspicion standard for when officers engage in vehicular pursuits." The City supported HB 1363 that would have modified the evidentiary threshold for engaging in a pursuit if there is reasonable suspicion rather than probable cause that the person in the vehicle committed a violent offense among other crimes listed in the bill. HB 1363 did not advance from the House. Other vehicular pursuit bills were introduced and the Senate companion bill to HB 1363, ESB 5352, narrowly passed the Senate, 26-23, and had first reading before the House Community Safety, Justice & Reentry Committee. 9 Public Safety Bills ESSB 5352 - Concerning vehicular pursuits. Lowers the evidentiary threshold for engaging in a pursuit if there is reasonable suspicion rather than probable cause that the person in the vehicle has committed or is committing specified criminal offenses. Limits vehicular pursuits to situations where the subject of the pursuit poses a serious risk of harm to others. Modifies certain vehicular pursuit requirements related to supervisory oversight and establishes new requirements related to direct communication with specified entities, development of a plan to end the vehicular pursuit, and the pursuing officer's training and certifications. The City supports the reasonable suspicion provision over the status quo and with a close vote in the Senate, the bill has an uphill battle to pass in the House. No hearing is scheduled yet. 10 Housing Bills Policy Statements: "Remove barriers to the construction of housing" and "Respect local decision -making authority" While the City supports removing barriers to the construction of housing, we believe the state should not pre-empt our local authority to make decisions in the best interest of our community. The City has supported the construction of housing with a Housing Action Plan (HAP) adopted in 2021 and additional measures such as code changes to upzone around transit facilities. Several housing bills are under consideration to address the state's housing shortage through increased density. Given the current makeup of the State Legislature and the likelihood of these bills passing, cities have been working to make these bills clearer, less restrictive and more easily implemented. The City has participated through remote testimony, sending written comments, providing verbal remarks in stakeholder meetings with bill sponsors and in person meetings with our delegation. Briahna Murray has worked tirelessly with our staff, AWC and bill sponsors to recommend alternative language and provide offramps for some of these bills' provisions as well as testifying in person on behalf of our City. 11 Housing Bills SSB 5235 - Concerning accessory dwelling units (ADUs). Requires cities to allow for construction of multiple accessory dwelling units per lot, depending on the size of the lot and number of units allowed on the lot. Prohibits certain ADU regulations with Urban Growth Areas (UGAs). Allows cities to offer incentives for the construction of development of ADUs. Bill passed the Senate 42-6 and a public hearing was held before the House Housing Committee on March 13. The City testified with concerns. EHB 1337 - an alternative ADU bill. The City and AWC prefer SSB 5235 over this bill because it is less prescriptive. A public hearing was held on March 16 and Briahna Murray testified against the bill on our behalf. The City also signed in "opposed." 12 Housing Bills E S H B 1245 - Increasing housing options through lot splitting. Requires cities to allow the splitting of a single residential lot into two residential lots. The split lots must be at least 2,000 square feet. Bill passed the House 94-2 and a public hearing was held before the Senate Local Government, Land Use & Tribal Affairs Committee on March 14. The City signed in opposed. 13 Housing Bills ESSB 5466 - Promoting transit -oriented development. Requires cities to certain housing densities within proximity to major transit stops. Prohibits cities from requiring off-street parking within a transit station area. Prohibits cities from enacting new regulations within a station area that restricts the siting of multi -family housing. Would require the City to update our zoning codes and convert to a Floor Area Ratio measurement for density requirements. The bill passed the Senate 40-8 and had a public hearing on March 16 before the House Housing Committee. The City testified with concerns. 14 Housing Bills E 2S H B 1110 — Increasing middle housing in areas traditionally dedicated to single-family detached housing. Requires cities to authorize minimum housing development densities in residential zones. In Spokane Valley, it requires four units per lot and six units per lot if: ■ At least two of the units are affordable. ■ Within one -quarter mile walking distance of a major transit stop. ■ Recent amendments to address cities' concerns have been added: Allowing cities to implement the requirements in at least 75% of lots zoned SF if the lot meets criteria. • Removing provisions requiring cities to allow six units per lot near parks and schools. ■ The bill passed the House 75-21 and had a public hearing on March 17 before the Senate Housing Committee. ■ The City testified with concerns and asked for the bill to not advance as it is challenging to craft a state law to accommodate unique local circumstances and to contemplate all those different local nuances should they pass the bill. 15 Summary These are only a few of about 40 or more bills the city has engaged on. Continually working with Briahna Murray, AWC and community partners to provide feedback to support,improve or defeat these bills, taking a position when appropriate. We have built a new legislative efforts webpage. Keep the community informed about the city's legislative efforts. Provide information and helpful links so the public can stay informed and learn how to participate in the legislative process. Briahna Murray and I will provide an update in May after the session adjourns on April 23. Spokane Valley 16 To: From: Re: DRAFT ADVANCE AGENDA as of March 16, 2023; 8:10 a.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings March 28, 2023 Formal Meeting, 6:00 p.m. (meeting cancelled) April 4, 2023 Study Session, 6:00 p.m. ACTION ITEMS: 1. Second Reading Ordinance 23-007 LTAC Alternates — Erik Lamb, Tony Beattie 2. Resolution 23-005 Street Vacation 23-001 — Levi Basinger NON -ACTION ITEMS: 3. HHAA (Homeless Housing & Assistance Act) — Erik Lamb, Deanna Gregory 4. Recreation Season Preview — Kendall May 5. Tourism Update — Mike Basinger 6. Advance Agenda — Mayor Haley April 11, 2023, Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Motion Consideration: Sullivan Rd Improvements - Sprague to 8th Bid Award — Erica Amsden 3. Admin Report: ARPA, RFP — Erik Lamb 4. Admin Report: Advance Agenda — Mayor Haley [due Tue March 28] (5 minutes) (5 minutes) (15 minutes) (10 minutes) (20 minutes) (5 minutes) [*estimated meeting: 60 mins] [due Tue April 4] (5 minutes) (10 minutes) (-130 mins) (5 minutes) [*estimated meeting: 150 mins] April 18, 2023 Study Session, 6:00 p.m. 1. TBD Transportation Benefit District — John Hohman, Mike Basinger 2. Police Staffing Assessment Update — Erik Lamb, Chief Ellis, Morgan Koudelka 3. Massage Parlor — Tony Beattie 4. Potential Pending Projects — Chelsie Taylor 5. Advance Agenda — Mayor Haley [due Tue April 11] (15 minutes) (15 minutes) (10 minutes) (10 minutes) (5 minutes) [*estimated meeting: 55 mins] April 25, 2023 Formal Meeting, 6:00 p.m. Proclamation: Arbor Day 1. Consent Agenda (claims, payroll, minutes) 2. Motion Consideration: Broadway Preservation PH 1 Bid Award — Rob Lochmiller 3. Motion Consideration: Park Rd Sidewalk Bid Award — Erica Amsden 4. Admin Report: Advance Agenda — Mayor Haley 5. Admin Report: Chronic Nuisances Update — Erik Lamb 6. Info Only: Department Monthly Reports [due Tue April 18] [*estimated meeting: May 2, 2023 Study Session, 6:00 p.m. ACTION ITEMS 1. Motion Consideration: 8th Ave Sidwalk & Preservation Bid Award — Erica Amsden NON -ACTION ITEMS 2. Advance Agenda — Mayor Haley May 9, 2023, Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Haley May 16, 2023 Study Session, 6:00 p.m. ACTION ITEMS 1. Motion Consideration: Broadway & Park Intersection Bid Award — Rob Lochmiller (5 minutes) (10 minutes) (10 minutes) (5 minutes) (10 minutes) 40 mins] [due Tue April 25] (10 minutes) (5 minutes) [due Tue May 2] (5 minutes) (5 minutes) [due Tue May 9] (10 minutes) Draft Advance Agenda 3/16/2023 2:26:11 PM Page 1 of 3 2. Motion Consideration: Barker at UPRR Crossing PH 2 Bid Award — Rog Lochmiller 3. Motion Consideration: Summerfield E Neighborhood Pres. Bid Award — Rob Lochmiller NON -ACTION ITEMS 4. Advance Agenda — Mayor Haley May 23, 2023 Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Six -Year TIP — Adam Jackson 3. Admin Report: Advance Agenda — Mayor Haley 4. Info Only: Department Monthly Reports May 30, 2023 Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Haley June 6, 2023 Study Session, 6:00 p.m. ACTION ITEMS: 1. Motion Consideration: Pines & Mission Intersection Bid Award — Rob Lochmiller NON -ACTION ITEMS: 3. Advance Agenda — Mayor Haley June 13, 2023, Special Meeting: 2024 Budget Workshop 8:30 a.m. — 2:30 p.tn. June 13, 2023, Formal Meeting, 6:00 p.m. meeting cancelled AWC Conf Spokane June 20-23 June 20, 2023 Study Session, 6:00 p.m. ACTION ITEMS: 1. Public Hearing: Six -Year TIP — Adam Jackson 2. Resolution 23- Adopting Six -Year TIP — Adam Jackson NON -ACTION ITEMS: 3. Advance Agenda — Mayor Haley June 27, 2023 Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Haley 3. Info Only: Department Monthly Reports July 4, 2023 Study Session, 6:00 p.m. (meeting cancelled) July 11, 2023 Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Haley July 18, 2023 Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Haley July 25, 2023 Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Haley 3. Info Only: Department Monthly Reports Aug 1, 2023 Study Session, 6:00 p.m. (meeting cancelled) *time for public or council comments not included (10 minutes) (10 minutes) (5 minutes) [due Tue May 16] (5 minutes) (15 minutes) (5 minutes) [due Tue May 23] (5 minutes) [due Tue May 30] (10 minutes)) (5 minutes) [due Tue June 6] [due Tue June 13] (10 minutes) (5 minutes) (5 minutes) [due Tue June 20] (5 minutes) (5 minutes) [due Wed, July 5] (5 minutes) [due Tue July 11] (5 minutes) [due Tue July 18] (5 minutes) (5 minutes) Draft Advance Agenda 3/16/2023 2:26:11 PM Page 2 of 3 OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Appleway Trail Amenities Basement space CDBG Interlocal Drug Possession Ordinance Governance Manual Hearing Examiner Interlocal Mirabeau Park Forestry Mgmt. Park Lighting Pavement Mgmt. Funding PFD Presentation Prosecutor Services Protection of Utility Infrastructures SCRAPS Update St. O&M Pavement Preservation Street Scaping, signs, trees, etc.- info Vehicle Wgt Infrastructure Impact Yellowstone Franchise Agreement Draft Advance Agenda 3/16/2023 2:26:11 PM Page 3 of 3 City of Spokane Valley Community & Public Works Department Monthly Report 2/1/2023 - 2/28/2023 Page Title 1 Cover Sheet 2 Pre -Application Meeting Requested 3 Construction Applications Received 4 Engineering Applications Received 5 Land Use Applications Received 6 Construction Permits Issued 7 Engineering Permits Issued 8 Land Use Applications Completed 9 Inspections Performed 10 Code Enforcement 11 Revenue 12 Building Permit Valuations Created On: 3/3/2023 Page 1 of 12 Community & Public Works Department Monthly Report 2/1/2023 - 2/28/2023 Pre -Application Meeting Requested A Pre -Application Meeting is a service provided to help our customers identify the code requirements related to their project proposal Community & Public Works Department scheduled a total of 12 Pre -Application Meetings in FEBRUARY 2023 25 20 15 10 5 0 Spokane Valley Pre -Application Meeting Requests Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec ■ Commercial Pre-App Land Use Pre-App ■ ** NOT SUBMITTED Commercial Pre-App MW Commercial Pre-App Land Use Pre-App ** NOT SUBMITTED Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 11 3 1 8 0 9 1 1 Monthly Totals 20 12 0 0 0 0 0 0 0 0 0 0 Annual -To -Date: 32 ** NOT SUBMITTED is a new category created by SmartGov which separates permits that have not entered details or provided documents for reviev Created On: 3/3/2023 Page 2 of 12 Community & Public Works Department Monthly Report 2/1/2023 - 2/28/2023 Construction Applications Received The applications recevied are those that include projects for New, remodeled, and accessory buildings; Signs, Factory Assembled Structures (FAS), Trade, Roofs, and more. Community & Public Works Department recevied a total of 280 Construction Applications in FEBRUARY 2023 Spokane Valley Construction Applications Received Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec ■ Commercial New Commercial MFR Commercial TI ■ Commercial Trade Commercial Accessory ■Residential SFR/Plex • Residential Remodel • Residential Addition • Residential Trade • Residential Accessory Demolition Sign ■ Re -Roof Factory Assembled ■ Other Construction *Other Construction applications include, Adult family Home Inspections, Cell tower modifications, solar panels, swimming pool/hot tub Jan 5 Feb 4 Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial New Commercial MFR 0 4 Commercial TI 13 9 Commercial Trade 24 31 Commercial Accessory 2 7 Residential SFR/Plex 22 10 Residential Remodel 11 15 Residential Addition 3 6 Residential Trade 131 135 Residential Accessory 8 5 Demolition 5 1 Sign 11 4 Re -Roof 23 36 Factory Assembled 0 1 AFH Inspection 4 2 Other Construction 15 10 ** NOT SUBMITTED 30 277 55 280 0 0 0 0 0 0 0 Monthly Totals 0 0 0 Annual -To -Date: 557 ** NOT SUBMITTED is a new category created by SmartGov which separates permits that have not entered details or provided documents for review Created On: 3/3/2023 Page 3 of 12 Community & Public Works Department Monthly Report 2/1/2023 - 2/28/2023 Engineering Applications Received The applications received are those that include projects for all site work projects, such as Grading permits, Right -of -Way (ROW), approaches, and more. Community & Public Works Department received a total of 93 Engineering Applications in FEBRUARY 2023 Engineering Applications Received 120 100 80 60 40 20 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec • Engineered Grading Regular Grading Right -of -Way 11 Approach • Clearing Et Grubbing • **NOT SUBMITTED Jan 5 Feb 6 Mar Apr May Jun Jul Aug Sep Oct Nov Dec Engineered Grading Regular Grading 1 2 Right -of -Way 50 71 Approach 8 14 Clearing & Grubbing 0 0 **NOT SUBMITTED 7 64 4 93 0 0 0 0 0 0 0 0 0 0 Monthly Totals Annual -To -Date: 157 ** NOT SUBMITTED is a new category created by SmartGov which separates permits that have not entered details or provided documents for reviev Created On: 3/3/2023 Page 4 of 12 Community & Public Works Department Monthly Report 2/1/2023 - 2/28/2023 Land Use Applications Received The applications received are those that include projects that involve land development, such as Platting actions, Boundary Lines Adjustments, Zoning, SEPA and Exceptions Community & Public Works Department received a total of 56 Land Use Applications in FEBRUARY 2023 80 60 40 20 0 Spokane Valley Land Use Applications Received Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec • Boundary Line Adj Short Plat • Long Plat • Binding Site Plan • Final Platting ■ Zoning/Comp Amend •Accessory Dwelling SEPA Admin Exception •Admin Interpretation Home Business Lic • Other Development ** NOT SUBMITTED ** Other Development could include, Zoning Letter, Floodplain, Shoreline, Alterations, Variances, Small Cell, CUP, Street Vacations, etc... Jan 2 Feb 2 Mar Apr May Jun Jul Aug Sep Oct Nov Dec Boundary Line Adj Short Plat 2 7 Long Plat 2 0 Binding Site Plan 0 2 Final Platting 1 2 Zoning/Comp Amend 0 0 Accessory Dwelling 0 0 SEPA 1 1 Admin Exception 0 1 Admin Interpretation 0 0 Home Business Lic 38 36 Other Development 6 4 ** NOT SUBMITTED 9 52 1 56 0 0 0 0 0 0 0 0 0 0 Monthly Totals Annual -To -Date: 108 ** NOT SUBMITTED is a new category created by SmartGov which separates permits that have not entered details or provided documents for reviev Created On: 3/3/2023 Page 5 of 12 Community & Public Works Department Monthly Report 2/1/2023 - 2/28/2023 Construction Permits Issued The applications issued are those that include projects for New, remodeled, and accessory buildings; Signs, Factory Assembled Structures (FAS), Trade, Roofs, and more. Community & Public Works Department Issued a total of 323 Construction Permits in FEBRUARY 2023 400 300 200 100 0 Spokane Valley Construction Permits Issued i 111111111111111111 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec • Commercial New • Commercial Trade • Residential Remodel • Residential Accessory • Re -Roof Commercial MFR Commercial TI Commercial Accessory • Residential SFR/Plex Residential Addition • Residential Trade Demolition Sign Factory Assembled ■ Other Construction* *Other Construction applications include, Adult family Home Inspections, Cell tower modifications, swimming pool/hot tub Jan 2 Feb 1 Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial New Commercial MFR 0 19 Commercial TI 15 7 Commercial Trade 26 32 Commercial Accessory 0 6 Residential SFR/Plex 29 18 Residential Remodel 10 9 Residential Addition 1 7 Residential Trade 136 162 Residential Accessory 5 6 Demolition 4 2 Sign 12 5 Re -Roof 23 34 Factory Assembled 0 1 Other Construction* 10 273 14 323 0 0 0 0 0 0 0 0 0 0 Monthly Totals Annual -To -Date: 596 Created On: 3/3/2023 Page 6 of 12 Community & Public Works Department Monthly Report 2/1/2023 - 2/28/2023 Engineering Permits Issued The applications issued are those that include projects for all site work projects, such as Grading permits, Right -of -Way (ROW), approaches, and more. Community & Public Works Department issued a total of 94 Engineering permits in FEBRUARY 2023 100 80 60 40 20 0 Engineering Permits Issued Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec ■ Engineered Grading Regular Grading Right -of -Way 1 i Approach ■Clearing Et Grubbing Engineered Grading Regular Grading Right -of -Way Approach Clearing & Grubbing Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 5 5 2 53 70 6 17 0 0 Monthly Totals 65 94 0 0 0 0 0 0 0 0 0 0 Annual -To -Date: 159 Created On: 3/3/2023 Page 7 of 12 Community & Public Works Department Monthly Report 2/1/2023 - 2/28/2023 Land Use Applications Completed The applications completed are those that include projects that involve land development, such as Platting actions, Boundary Line Adjustments, Zoning, SEPA and Exceptions Community & Public Works Department completed a total of 46 Land Use Applications in FEBRUARY 2023 60 50 40 30 20 10 0 Spokane Valley Land Use Applications Completed Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec • Boundary Line Adj ■ Final Platting Admin Exception Short Plat • Long Plat • Binding Site Plan ■ Zoning/Comp Amend ®Accessory Dwelling SEPA • Admin Interpretation Home Business Lic •Other Development ** Other Development could include, Zoning Letter, Floodplain, Shoreline, Alterations, Variances, Small Cell, CUP, Street Vacations, etc... Jan 3 Feb 2 Mar Apr May Jun Jul Aug Sep Oct Nov Dec Boundary Line Adj Short Plat 4 0 Long Plat 0 0 Binding Site Plan 2 0 Final Platting 6 3 Zoning/Comp Amend 0 0 Accessory Dwelling 0 0 SEPA 1 0 Admin Exception 0 0 Admin Interpretation 0 0 Home Business Lic 34 36 Other Development 3 53 5 46 0 0 0 0 0 0 0 0 0 0 Monthly Totals Annual -To -Date: 99 Created On: 3/3/2023 Page 8 of 12 Community & Public Works Department Monthly Report 2/1/2023 - 2/28/2023 Development Inspections Performed Community & Public Works Department performed a total of 1080 Development Inspections in FEBRUARY 2023. Development Inspections include building, planning, engineering and ROW 2500 2000 1500 1000 500 0 Spokane Valley Development Inspections Performed Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec t 2021 2022 2023 2023 2022 2021 Monthly Totals Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Annual Totals 1322 1080 1079 1253 927 1322 991 1844 1625 1830 1679 1913 1574 1950 1746 1698 1259 964 1758 1080 0 0 1661 1533 0 0 1617 1550 0 0 1253 1345 0 0 1473 1372 0 0 2,402 18,789 17,105 2,402 Annual -To -Date: 2,402 Created On: 3/3/2023 Page 9 of 12 Community & Public Works Department Monthly Report 2/1/2023 - 2/28/2023 Code Enforcement Code Enforcement Officers responded to 51 citizen requests in the month of FEBRUARY 2023. They are listed by type below. Please remember that all complaints, even those that have no violation, must be investigated 60 50 40 30 20 10 0 Code Enforcement Complaints Investigated Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec ■ CE-Stop Work Order Complaint (Non -Violent) Environmental 11 General ■ Nuisance ■ Property Jan 0 Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec CE-Stop Work Order Complaint (Non-violent) 0 Environmental 0 General 2 2 Nuisance 50 42 Property 5 57 7 51 0 0 0 0 0 0 0 0 0 0 Monthly Totals Annual -To -Date: 108 Created On: 3/3/2023 Page 10 of 12 Community & Public Works Department Monthly Report 2/1/2023 - 2/28/2023 Revenue Community & Public Works Department Revenue, which are fees taken in on all applications, totaled $601,763 in FEBRUARY 2023. $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 Spokane Valley Revenue Received Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec t 2023 2022 5-Yr Trend Jan $242,817 Feb $601,763 Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals 2023 $844,580 5-Yr Trend $366, 189 $217,048 $278,862 $261,774 $267, 125 $269,300 $357,431 $343,968 $273,585 $300,353 $264,532 $248,223 $3,448,391 2022 $173,509 $139,945 $171,413 $210,513 $217,237 $277,917 $510,629 $433,002 $294,301 $285,383 $279,727 $168,612 $3,162,187 2021 $1,087,310 $196,293 $364,569 $459,905 $239,948 $367,253 $433,461 $430,383 $323,636 $396,162 $292,643 $329,244 $4,920,807 2020 $230,256 $402,862 $371,956 $237,120 $402,525 $309,668 $226,943 $188,990 $268,487 $254,775 $246,368 $223,685 $3,363,635 2019 $162,441 $228,717 $265,529 $195,244 $241,906 $233,496 $355,943 $304,988 $228,157 $294,794 $299,906 $349,821 $3,160,942 2018 $177,431 $117,425 $220,845 $206,090 $234,009 $158,168 $260,179 $362,478 $253,342 $270,649 $204,016 $169,751 $2,634,383 Created On: 3/3/2023 Page 11 of 12 Community & Public Works Department Monthly Report 2/1/2023 -2/28/2023 Building Permit Valuation Community & Public Works Department building permit valuation, which include, residential, commercial, reroof, FAS placed, totaled $61,507,380.00 in FEBRUARY 2023. $80,000,000 $70,000,000 $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 $0 Spokane Valley Permit Valuation Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals t5-Yr Trend —-2022 --O--2022 Jan $17,287,531 Feb $61,507,380 Mar Apr May Jun Jul Aug Sep Oct Nov Dec d 398.55M 5-Yr Trend $13,934,472 $51,953,203 $72,761,110 $22,693,957 $26,107,478 $29,486,237 $43,333,753 $24,061,575 $19,236,442 $23,134,959 $26,716,219 $26,059,263 $263.30M 2022 $20,182,361 $8,860,000 $31,376,013 $179,080,000 $14,935,549 $16,720,000 $32,649,784 $32,820,000 $24,027,391 $22,430,000 $48,521,183 $27,700,000 $57,628,766 $65,190,000 $44,067,876 $24,390,000 $22,352,208 $18,160,000 $18,694,797 $42,670,000 $28,311,097 $17,710,000 $55,806,317 $13,480,000 $469.21M 2021 $298.27M 2020 $22,130,000 $20,750,000 $36,690,000 $27,670,000 $51,380,000 $29,930,000 $17,950,000 $7,610,000 $20,620,000 $15,270,000 $26,890,000 $21,380,000 $263.07M 2019 $5,660,000.00 $22,210,000.00 $19,460,000.00 $12,460,000.00 $23,150,000.00 $15,020,000.00 $46,650,000.00 $18,800,000.00 $14,360,000.00 $17,160,000.00 $35,210,000.00 $32,930,000.00 $219.89M 2018 $12,840,000.00 $6,350,000.00 $276,000,000.00 $7,870,000.00 $9,550,000.00 $26,260,000.00 $29,250,000.00 $25,440,000.00 $20,690,000.00 $21,880,000.00 $25,460,000.00 $6,700,000.00 $2573.09M Created On: 3/3/2023 Page 12 of 12 Spokane .„,,00Va11ey Memorandum FINANCE DEPARTMENT Chelsie Taylor, Finance Director 10210 E Sprague Avenue • Spokane Valley WA 99206 Phone: (509) 720-5000 • Fax: (509) 720-5075 • www.spokanevalley.org To: John Hohman, City Manager From: Chelsie Taylor, Finance Director Date: March 3, 2023 Re: Finance Department Activity Report — January 2023 Following is information pertaining to Finance Department activities through the end of January 2023 and included herein is an updated 2022 Budget to Actual Comparison of Revenues and Expenditures through the end of December 2022. For the next couple of months we will focus our financial analysis on 2022 rather than 2023, because how 2022 wraps up will largely guide our decision making process as we progress towards the 2024 Budget development process. 2022 Year-end Process January of any year involves the process of shutting down one year and getting started on another. The workload includes processing separate batches of invoices related to either 2022 or 2023 and ultimately issuing 1099s to the variety of vendors from whom we make purchases throughout the year. Payroll work includes setting up new wage, health insurance and tax rates for 2023 and issuing W-2s for 2022. January is also when we begin closing books for 2022 and we hope to have this process complete by the end of March. This process typically continues through March because we continue to receive additional information pertaining to 2022 for both revenues and expenditures (particularly construction related activity). Following the closing of the books, we will begin the process of preparing our annual financial report which will be finished by the end of May. We hope to have the State Auditor's Office on site by early June to begin the audit of 2022. Budget to Actual Comparison Report A report reflecting 2022 Budget to Actual Revenues and Expenditures for those funds for which a 2022 Budget was adopted is located on pages 5 through 18. It's important to keep in mind that the figures included are preliminary and we anticipate they will continue to change as a result of the fact that we continue to receive invoices related to 2022 expenditure activity as well as some additional revenues. We will follow up with final 2022 figures once the books are closed. We've included the following information in the report: • Revenues by source for all funds, and expenditures by department in the General Fund and by type in all other funds. • A breakdown between recurring and nonrecurring revenues and expenditures in the General Fund, Street O&M Fund and Stormwater Fund. • The change in fund balance including beginning and ending figures. The beginning fund balance figures are those that are reflected in our 2021 Annual Financial Report. P:IFinancelFinance Activity Reports\Council Monthly Reports1202312023 01 31 - 2022 12 PRELIMINARY No 2.docx Page 1 • Columns of information include: o The 2022 Budget as amended o December 2022 activity o Cumulative 2022 activity through December 2022 o Budget remaining in terms of dollars o The percent of budgeted revenue collected or budgeted expenditures disbursed A few points related to the General Fund #001 (page 5): Recurring revenues collections are currently at 109.54% of the amount budgeted with 100.00% of the year elapsed. • Property taxes are paid to Spokane County in two installments each year on April 30 and October 31 and are then remitted to the City primarily in May and November with lesser amounts typically remitted in June and December. Property taxes received thus far in 2022 are $13,150,458 or 99.63% of the amount budgeted. In January we received one final payment related to 2022 collections. • Sales tax collections finished the year at $32,347,046 which was $2,347,046 or 7.82% greater than the amount budgeted. • Gambling taxes are at $437,924 or 119.98% of the amount budgeted. Gambling taxes are paid quarterly with fourth quarter payments due by January 31st. At this point we have not received and booked all 2022 revenues, but once received, we anticipate that 2022 revenues will be at or exceed pre -pandemic levels. • Franchise Fee and Business Registration revenues are typically received in the month following a calendar year quarter. So far in 2022 we have received $1,114,842 or 91.76% of the amount budgeted. Fourth quarter franchise fees will be received in February, and I anticipate actual revenues will approximate the budget estimate at that point. • State shared revenues are composed of State of Washington distributions that include items such as liquor board profits, liquor excise tax, streamlined sales tax mitigation and criminal justice monies. Most of these revenues are paid by the State in the month following a calendar quarter. These have collectively finished the year at $2,549,998 or 27.79% greater than the amount budgeted. • Fines and forfeitures revenues are composed of monthly remittances from Spokane County with payments made in the month following the actual assessment of a fine and false alarm fees. Revenues are currently at $406,373 which is $121,327 or 22.99% Tess than the amount budgeted. • Community and Public Works service revenues are largely composed of building permit and plan review fees as well as right of way permits. Revenues are currently at $4,000,024 or 133.33% of the amount budgeted. The amount collected is far in excess of the amount of the budget expectation primarily due to several large construction projects in the City that were permitted during 2022. • Recreation program revenues are composed of revenues generated by the variety of parks and recreation programs including classes, swimming pools (in -season), and CenterPlace. The year ended with revenues totaling $651,923 or 103.58% of the amount budgeted. Recurring expenditures are currently at $43,894,887 or 87.69% of the amount budgeted with 100.00% of the year elapsed. Investments (page 19) Investments at December 31 total $106,640,605 and are composed of $101,495,865 in the Washington State Local Government Investment Pool and $5,144,740 in bank CDs. P:IFinancelFinance Activity Reports\Council Monthly Reports1202312023 01 31 - 2022 12 PRELIMINARY No 2.docx Page 2 Total Sales Tax Receipts (page 20) Total sales tax receipts reflect State remittances through December and total $36,562,491 including general, criminal justice, and public safety taxes. This figure is $1,192,294 or 3.37% greater than the same twelve-month period in 2021. Economic Indicators (pages 21 — 23) The following economic indicators provide information pertaining to three different sources of tax revenue that provide a good gauge of the health and direction of the overall economy. 1. Sales taxes (page 21) provide a sense of how much individuals and businesses are spending on the purchase of goods. 2. Hotel / Motel taxes (page 22) provide us with a sense of overnight stays and visits to our area by tourists or business travelers. 3. Real Estate Excise taxes (page 23) provide us with a sense of real estate sales. Page 21 provides a 10-year history of general sales tax receipts (not including public safety or criminal justice) with monthly detail beginning January 2013. • Compared with calendar year 2021, 2022 collections have increased by $847,512 or 2.69%. • Tax receipts reached an all-time high in 2021 of $31,499,534, besting the previous record year of 2020 when $25,238,481 was collected. Page 22 provides a 10-year history of hotel/motel tax receipts with monthly detail beginning January 2013. • Compared with calendar year 2021, 2022 collections have increased by $157,249 or 21.12%. • Collections reached an all-time high in 2021 of $744,437, besting the previous record of $743,851 in 2019. Page 23 provides a 10-year history of real estate excise tax receipts with monthly detail beginning January 2013. • Compared with calendar year 2021, 2022 collections have decreased by $638,189 or 10.26%. • Collections reached an all-time high in 2021 of $6,218,227. Debt Capacity and Bonds Outstandinq (page 24) This page provides information on the City's debt capacity, or the dollar amount of General Obligation (G.O.) Bonds the City may issue, as well as an amortization schedule of the bonds the City currently has outstanding. • The maximum amount of G.O. bonds the City may issue is determined by the assessed value for property taxes which for 2023 is $16,292,740,920. Following the December 1, 2022 debt service payments, the City has $9,810,000 of nonvoted G.O. bonds outstanding which represents 4.01% of our nonvoted bond capacity, and 0.80% of our total debt capacity for all types of bonds. Of this amount: o $3,430,000 remains on bonds issued for the construction of CenterPlace. These bonds are repaid with a portion of the 1/10 of 1 % sales tax that is collected by the Spokane Public Facilities District. o $155,000 remains on bonds issued for road and street improvements around CenterPlace. The bonds are repaid with a portion of the real estate excise tax collected by the City. o $6,225,000 remains on bonds issued for construction of the new City Hall. The bonds are repaid with General Fund revenues. P:IFinancelFinance Activity Reports\Council Monthly Reports1202312023 01 31 - 2022 12 PRELIMINARY No 2.docx Page 3 Street Fund Revenue Sources (pages 25 and 26) The last two charts reflect a history for the two primary sources of revenue in Street Fund #101. These include: Page 25 provides a 10-year history of Motor Vehicle Fuel Tax collections with monthly detail beginning January 2013. • Compared with calendar year 2021, 2022 collections have increased by $49,719 or 2.60%. • Tax receipts peaked in 2007 at just approximately $2.1 million and have generally ranged around $2 million in the years 2013 through 2021. Page 26 provides a 10-year history of Telephone Utility Tax collections with monthly detail beginning January 2013. • Compared with 2021, 2022 collections have decreased by $30,350 or 2.94%. Unlike tax revenues collected by the State and remitted monthly, these taxes are paid to the City directly by the service provider. Consequently, there is not a "clean cutoff' in terms of when a vendor pays the tax. • Tax receipts peaked in 2009 at $3,054,473 and have decreased each year since due to what we suspect is the reduction in land lines by individual households as well as a reallocation of revenues from voice plans to data plans by cell phone companies. • The 2022 Budget was adopted with a revenue estimate of $932,000. It appears that 2022 will close out just above the budgeted amount. P:IFinancelFinance Activity Reports\Council Monthly Reports1202312023 01 31 - 2022 12 PRELIMINARY No 2.docx Page 4 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 01 31 - 2022 12 PRELIMINARY No 2 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2022 #001 - GENERAL FUND RECURRING ACTIVITY Budget Year Elapsed = 2022 100.00% 2022 Budget Actual Actual through Budget December December 31 Remaining % of Budget Revenues Property Tax 13,199,900 908,986 13,150,458 (49,442) 99.63% Sales Tax 30,000,000 5,387,006 32,347,046 2,347,046 107.82% Sales Tax - Public Safety 1,400,000 256,412 1,529,941 129,941 109.28% Sales Tax - Criminal Justice 2,400,000 449,177 2,685,503 285,503 111.90% Gambling Tax and Leasehold Excise Tax 365,000 2 437,924 72,924 119.98% Franchise Fees/Business Registration 1,215,000 19,534 1,114,842 (100,158) 91.76% State Shared Revenues 1,995,500 635,125 2,549,998 554,498 127.79% Fines, Forfeitures and Penalties 527,700 35,237 406,373 (121,327) 77.01% Community and Public Works 3,000,000 231,871 4,000,024 1,000,024 133.33% Recreation Program Revenues 629,400 74,698 651,923 22,523 103.58% Grant Proceeds 100,000 16,448 73,689 (26,311) 73.69% Miscellaneous Department Revenue 22,500 85 20,567 (1,933) 91.41 % Miscellaneous& Investment Interest 288,500 495,591 1,453,392 1,164,892 503.78% Transfers in - #105 (h/m tax-CP advertising) 30,000 12,982 12,982 (17,018) 43.27% Total Recurring Revenues 55,173,500 8,523,153 60,434,661 5,261,161 109.54% Expenditures City Council 681,512 72,943 604,352 77,160 88.68% City Manager 921,126 62,623 812,628 108,498 88.22% City Attorney 810,989 92,582 839,613 (28,624) 103.53% Public Safety 30,614,434 2,576,606 26,409,462 4,204,972 86.26% Deputy City Manager 544,422 44,477 515,400 29,022 94.67% Finance 1,247,980 50,608 1,205,027 42,953 96.56% Human Resources 335,365 43,681 344,208 (8,843) 102.64% Information Technology 403,123 80,400 395,704 7,419 98.16% City Facilities Operations and Maintenance 470,020 54,875 572,504 (102,484) 121.80% Community & Public Works - Administration 302,228 58,233 294,508 7,720 97.45% Community & Public Works - Engineering 2,344,186 140,931 1,798,221 545,965 76.71% Community & Public Works - Econ Development 1,461,862 195,571 1,297,301 164,561 88.74% Community & Public Works - Building 2,186,762 92,742 1,929,649 257,113 88.24% Community & Public Works - Planning 839,730 162,303 715,994 123,736 85.26% Parks & Rec - Administration 351,018 34,242 338,099 12,919 96.32% Parks & Rec - Maintenance 950,455 178,342 1,002,937 (52,482) 105.52% Parks & Rec - Recreation 330,687 28,373 268,545 62,142 81.21% Parks & Rec - Aquatics 538,700 55,930 443,047 95,653 82.24% Parks & Rec - Senior Center 36,801 94 5,623 31,178 15.28% Parks & Rec - CenterPlace 970,375 130,345 872,647 97,728 89.93% General Government 1,703,713 306,468 1,216,219 487,494 71.39% Transfers out - #204 ('16 L TGO bond debt service) 401,400 33,450 401,400 0 100.00% Transfers out - #309 (park capital projects) 160,000 13,333 160,000 0 100.00% Transfers out - #311 (pavement preservation) 1,001,800 83,483 1,001,800 0 100.00% Transfers out - #502 (insurance premium) 450,000 37,500 450,000 0 100.00% Total Recurring Expenditures 50,058,688 4,630,138 43,894,887 6,163,801 87.69% Recurring Revenues Over (Under) Recurring Expenditures 5,114,812 3,893,015 16,539,774 11,424,962 Page 5 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 01 31 - 2022 12 PRELIMINARY No 2 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2022 #001 - GENERAL FUND - continued NONRECURRING ACTIVITY Budget Year Elapsed = 2022 100.00% 2022 Budget Actual Actual through Budget December December 31 Remaining % of Budget Revenues Transfers in - #312 964,000 0 0 (964,000) 0.00% Coronavirus Local Fiscal Recovery Funds 11,000,000 99,034 5,713,803 (5,286,197) 51.94% Total Nonrecurring Revenues 11,964,000 99,034 5,713,803 (6,250,197) 47.76% Expenditures City Manager (office furniture) 5,000 0 4,723 277 94.47% Public Safety (radar trailer) 24,000 0 31,678 (7,678) 131.99% Public Safety (police vehicles) 255,000 0 0 255,000 0.00% Public Safety (replace carpet at Precinct) 25,000 0 0 25,000 0.00% Public Safety (repaint Precinct exterior) 50,000 0 34,965 15,035 69.93% Public Safety (tree & debris removal from back lot) 8,000 0 0 8,000 0.00% Public Safety (main entry door controller) 0 0 8,168 (8,168) 0.00% City Hall Repairs 700,000 65,421 589,679 110,321 84.24% City Hall (3rd floor office) 77,640 8,376 67,047 10,593 86.36% Community & Public Works (20th Anniversary) 20,000 4,375 15,231 4,769 76.16% Parks & Rec (repaint west entry gateway sign) 0 0 1,883 (1,883) 0.00% Parks & Rec (repaint portico at CenterPlace) 12,000 0 0 12,000 0.00% Parks & Rec (replace carpet at CenterPlace) 26,700 0 0 26,700 0.00% Parks & Rec (repair plumbing systems at pools) 30,000 0 0 30,000 0.00% Parks & Rec (statue installation costs) 79,000 0 16,858 62,142 21.34% Financial Software Capital Costs 500,000 30,425 30,425 469,575 6.09% General Government - IT capital replacements 136,000 0 94,438 41,562 69.44% General Government (Covid-19 Related Costs) 7,000,000 11,732 43,514 6,956,486 0.62% Transfers out - #101 (Street Fund operations) 3,084,919 499,535 3,084,919 0 100.00% Transfers out - #122 (replenish reserve) 89,805 0 0 89,805 0.00% Transfers out - #312 ('20 fund bal >50%) 3,593,000 0 0 3,593,000 0.00% Transfers out - #501 (vehicle for Code Enf. Supervi: 40,000 0 0 40,000 0.00% Total Nonrecurring Expenditures 15,756,064 619,864 4,023,528 11,732,536 25.54% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (3,792,064) (520,830) 1,690,276 5,482,340 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures 1,322,748 3,372,185 18,230,050 16,907,302 Beginning fund balance 44,206,845 44,206,845 Ending fund balance 45,529,593 62,436,895 Page 6 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 01 31 - 2022 12 PRELIMINARY No 2 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2022 SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Budget Year Elapsed = 2022 100.00% 2022 Budget Actual Actual through Budget December December 31 Remaining % of Budget Revenues Telephone Utility Tax 932,000 81,065 919,804 (12,196) 98.69% Motor Vehicle Fuel (Gas) Tax 1,896,000 301,215 1,951,437 55,437 102.92% Multimodal Transportation 130,200 34,402 137,638 7,438 105.71% Right -of -Way Maintenance Fee 85,000 (1,068) 12,320 (72,680) 14.49% Investment Interest 500 5,245 12,416 11,916 2483.24% Miscellaneous Revenue 160,000 65 338,522 178,522 211.58% Total Recurring Revenues 3,203,700 420,925 3,372,138 168,438 105.26% Expenditures Wages / Benefits / Payroll Taxes 1,128,523 165,916 1,317,939 (189,416) 116.78% Supplies 176,700 5,827 158,248 18,452 89.56% Services & Charges 3,169,644 305,940 2,796,676 372,968 88.23% Snow Operations 890,502 950,520 1,762,020 (871,518) 197.87% Intergovernmental Payments 909,000 235,199 920,908 (11,908) 101.31% Vehicle Rentals - #501 (non -plow vehicle rental) 10,250 854 10,250 0 100.00% Vehicle Rentals - #501 (plow replace) 275,000 219,542 275,000 0 100.00% Total Recurring Expenditures 6,559,619 1,883,798 7,241,041 (681,422) 110.39% Recurring Revenues Over (Under) Recurring Expenditures (3,355,919) (1,462,873) (3,868,903) (512,984) NONRECURRING ACTIVITY Revenues Insurance Proceeds (traffic signal cabinet) 0 0 86,638 86,638 0.00% Transfers in - #001 3,084,919 499,535 3,084,919 0 100.00% Transfers in - #106 271,000 0 0 (271,000) 0.00% Transfers in - #122 0 0 0 0 0.00% Total Nonrecurring Revenues 3,355,919 499,535 3,171,557 (184,362) 94.51% Expenditures Generator for Maintenance Shop 50,000 0 13,144 36,856 26.29% Streetlight Replacement Program 35,500 0 35,409 91 99.74% Light Pole Repair 0 1,987 4,356 (4,356) 0.00% Transfers out - #501 80,000 0 0 80,000 0.00% Total Nonrecurring Expenditures 165,500 1,987 52,909 112,591 31.97% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures 3,190,419 497,548 3,118,648 (71,771) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (165,500) (965,326) (750,255) (584,755) Beginning fund balance 1,156,301 1,156,301 Ending fund balance 990,801 406,046 #103 - PATHS & TRAILS Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest 8,000 1,270 8,231 231 102.88% 100 211 580 480 579.75% Total revenues 8,100 Expenditures Capital Outlay Total expenditures 1,482 8,810 710 108.77% 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 8,100 1,482 8,810 710 Beginning fund balance 29,558 29,558 Ending fund balance 37,658 38,368 Page 7 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 01 31 - 2022 12 PRELIMINARY No 2 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2022 SPECIAL REVENUE FUNDS - continued Budget Year Elapsed = 2022 100.00% 2022 Budget Actual Actual through Budget December December 31 Remaining % of Budget #104 - TOURISM FACILITIES HOTEL/MOTEL TAX FUND Revenues Tourism Facilities Hotel/Motel Tax 400,000 85,468 591,849 191,849 147.96% Investment Interest 2,500 29,731 82,662 80,162 3306.49% Transfers in - #105 273,000 273,000 273,000 0 100.00% Total revenues Expenditures Capital Outlay Total expenditures 675,500 388,200 947,511 272,011 140.27% 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 675,500 388,200 947,511 272,011 Beginning fund balance 4,672,194 4,672,194 Ending fund balance 5,347,694 5,619,705 #105 - HOTEL/MOTEL TAX FUND Revenues Hotel/Motel Tax 600,000 126,591 901,685 301,685 150.28% Investment Interest 1,000 4,239 11,319 10,319 1131.95% Total revenues 601,000 130,830 913,005 312,005 151.91% Expenditures Transfers out - #001 30,000 12,982 12,982 17,018 43.27% Transfers out - #104 273,000 273,000 273,000 0 100.00% Tourism Promotion 298,000 117,621 284,604 13,396 95.50% Total expenditures 601,000 403,603 570,586 30,414 94.94% Revenues over (under) expenditures 0 (272,772) 342,419 281,591 Beginning fund balance 165,000 165,000 Ending fund balance 165,000 507,419 #106 - SOLID WASTE Revenues Solid Waste Administrative Fees Solid Waste Road Wear Fee Investment Interest Total revenues 225,000 12,365 218,996 6,004 97.33% 1,600,000 190,970 1,845,151 (245,151) 115.32% 7,000 17,903 43,191 (36,191) 617.01% 1,832,000 221,238 2,107,338 (275,338) 115.03% Expenditures Transfers out - #101 271,000 0 0 271,000 0.00% Transfers out - #311 1,589,519 0 0 1,589,519 0.00% Education & Contract Administration 232,000 10,736 51,170 180,830 22.06% Total expenditures 2,092,519 10,736 51,170 2,041,349 2.45% Revenues over (under) expenditures (260,519) 210,502 2,056,168 (2,316,687) Beginning fund balance 1,140,119 1,140,119 Ending fund balance 879,600 3,196,287 #107 - PEG FUND Revenues Comcast PEG Contribution Investment Interest 79,000 0 49,137 29,863 62.20% 0 1,222 3,246 (3,246) 0.00% Total revenues 79,000 1,222 52,383 26,617 66.31% Expenditures PEG Reimbursement - CMTV 39,500 0 0 39,500 0.00% Capital Outlay 33,500 0 0 33,500 0.00% Total expenditures 73,000 0 0 73,000 0.00% Revenues over (under) expenditures 6,000 1,222 52,383 (46,383) Beginning fund balance 165,895 165,895 Ending fund balance 171,895 218,278 Page 8 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 01 31 - 2022 12 PRELIMINARY No 2 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2022 SPECIAL REVENUE FUNDS - continued Budget Year Elapsed = 2022 100.00% 2022 Budget Actual Actual through Budget December December 31 Remaining % of Budget #108 - AFFORDABLE & SUPPORTIVE HOUSING TAX FUND Revenues Affordable & Supportive Housing Tax 193,000 46,496 202,180 (9,180) 104.76% Investment Interest 0 3,109 8,061 (8,061) 0.00% Total revenues 193,000 49,605 210,242 (17,242) 108.93% Expenditures Affordable & Supportive Housing Program 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over (under) expenditures 193,000 49,605 210,242 (17,242) Beginning fund balance 367,327 367,327 Ending fund balance 560,327 577,569 #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest Transfers in 0 0 o o 0 0.00% 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations Total expenditures 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 0 Beginning fund balance 300,000 300,000 Ending fund balance 300,000 300,000 #121 - SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest Transfers in 0 0 0 0 0 0.00% 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations Total expenditures 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 0 Beginning fund balance 5,500,000 5,500,000 Ending fund balance 5,500,000 5,500,000 #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest Transfers in - #001 800 2,474 7,088 6,288 885.96% 89,805 0 0 (89,805) 0.00% Subtotal revenues 90,605 2,474 7,088 (83,517) 7.82% Expenditures Snow removal expenses 500,000 0 0 500,000 0.00% Transfers out - #101 0 0 0 0 0.00% Total expenditures 500,000 0 0 500,000 0.00% Revenues over (under) expenditures (409,395) 2,474 7,088 (583,517) Beginning fund balance 434,887 434,887 Ending fund balance 25,492 441,975 Page 9 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 01 31 - 2022 12 PRELIMINARY No 2 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2022 DEBT SERVICE FUNDS #204 - DEBT SERVICE FUND Revenues Spokane Public Facilities District Transfers in - #001 Transfers in - #301 Transfers in - #302 Total revenues Budget Year Elapsed = 2022 100.00% 2022 Budget Actual Actual through Budget December December 31 Remaining % of Budget 501,200 0 75,600 (425,600) 15.08% 401,400 33,450 401,400 0 100.00% 81,100 6,758 81,100 0 100.00% 81,100 6,758 81,100 0 100.00% 1,064,800 46,967 639,200 (425,600) 60.03% Expenditures Debt Service Payments - CenterPlace 501,200 0 501,200 0 100.00% Debt Service Payments - Roads 162,200 0 162,200 0 100.00% Debt Service Payments -'16 LTGO Bond 401,400 0 401,400 0 100.00% Total expenditures 1,064,800 0 1,064,800 0 100.00% Revenues over (under) expenditures 0 46,967 (425,600) (425,600) Beginning fund balance 0 0 Ending fund balance 0 (425,600) Page 10 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 01 31 - 2022 12 PRELIMINARY No 2 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2022 CAPITAL PROJECTS FUNDS Budget Year Elapsed = 2022 100.00% 2022 Budget Actual Actual through Budget December December 31 Remaining % of Budget #301 - CAPITAL PROJECTS FUND Revenues REET 1 - Taxes 2,000,000 423,902 2,790,020 790,020 139.50% Investment Interest 2,000 36,534 96,965 94,965 4848.24% Total revenues 2,002,000 460,436 2,886,985 884,985 144.21% Expenditures Transfers out - #204 81,100 6,758 81,100 0 100.00% Transfers out - #303 311,854 0 14,884 296,970 4.77% Transfers out - #311 (pavement preservation) 914,900 0 0 914,900 0.00% Transfers out - #314 3,322 0 0 3,322 0.00% Total expenditures 1,311,176 6,758 95,984 1,215,192 7.32% Revenues over (under) expenditures 690,824 453,677 2,791,001 (330,207) Beginning fund balance 3,958,748 3,958,748 Ending fund balance 4,649,572 6,749,748 #302 - SPECIAL CAPITAL PROJECTS FUND Revenues REET 2 - Taxes 2,000,000 423,902 2,790,020 790,020 139.50% Investment Interest 5,000 43,469 117,019 112,019 2340.39% Total revenues 2,005,000 467,371 2,907,040 902,040 144.99% Expenditures Transfers out - #204 81,100 6,758 81,100 0 100.00% Transfers out - #303 865,326 0 68,005 797,321 7.86% Transfers out - #309 196,817 0 0 196,817 0.00% Transfers out - #311 (pavement preservation) 914,900 0 0 914,900 0.00% Total expenditures 2,058,143 6,758 149,105 1,909,038 7.24% Revenues over (under) expenditures (53,143) 460,613 2,757,935 (1,006,999) Beginning fund balance 5,230,856 5,230,856 Ending fund balance 5,177,713 7,988,791 Page 11 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 01 31 - 2022 12 PRELIMINARY No 2 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2022 CAPITAL PROJECTS FUNDS -continued Budget Year Elapsed = 2022 100.00% 2022 Budget Actual Actual through Budget December December 31 Remaining % of Budget #303 STREET CAPITAL PROJECTS FUND Revenues Developer Contribution 1,312,810 0 0 (1,312,810) 0.00% Traffic Mitigation Fees 0 146,900 452,087 452,087 0.00% Investment Interest 0 6,261 11,652 11,652 0.00% Coronavirus Local Fiscal Recovery Funds 750,000 29,979 632,152 (117,848) 84.29% Grant Proceeds 5,533,904 395,906 3,575,174 (1,958,730) 64.60% Transfers in - #301 311,854 0 14,884 (296,970) 4.77% Transfers in - #302 865,326 0 68,005 (797,321) 7.86% Transfers in - #312 225,000 0 1,061 (223,939) 0.47% Transfers in - #315 41,551 0 0 (41,551) 0.00% Total revenues 9,040,445 579,045 4,755,016 (4,285,429) 52.60% Expenditures 205 Sprague/Barker Intersection Improvement 1,871,500 14,181 2,219,922 (348,422) 118.62% 249 Sullivan & Wellesley Intersection 1,903,176 437,212 499,154 1,404,022 26.23% 275 Barker Rd Widening - River to Euclid 0 0 8,915 (8,915) 0.00% 293 2018 CSS Citywide Reflective Signal BP 8,250 0 382 7,868 4.63% 294 Citywide Reflective Post Panels 3,575 0 2,990 585 83.64% 299 Argonne Rd Concrete Pvmt Indiana to Mont 130,017 0 8,876 121,141 6.83% 300 Pines & Mission Intersection Improvements 575,538 23,851 165,800 409,738 28.81% 310 Sullivan Rd Overcrossing UP RR Deck Rep. 0 0 820 (820) 0.00% 313 Barker Road/Union Pacific Crossing 400,000 4,727 323,334 76,666 80.83% 318 Wilbur Sidewalk: Boone to Mission 572,909 440,518 862,358 (289,449) 150.52% 320 Sullivan Preservation: Sprague-8th 412,000 21,130 117,486 294,514 28.52% 326 2020 Citywide Retroreflective Post Panel 142,880 16,959 23,660 119,220 16.56% 327 Sprague Avenue Stormwater 100,000 4,343 4,343 95,657 4.34% 329 Barker Road Imp - City Limits to Appleway 250,000 13,290 42,686 207,314 17.07% 330 WTSC 2021 School Zone Beacons 225,000 0 0 225,000 0.00% 332 NE Industrial Area - Sewer Extension 0 0 37,411 (37,411) 0.00% 333 Evergreen Rd Pres Broadway to Mission 0 0 159,293 (159,293) 0.00% 334 Sprague Avenue Preservation 0 0 309,494 (309,494) 0.00% 335 Mission Ave over Evergreen Rd Deck Repair 261,200 0 19,502 241,698 7.47% 340 8th Ave Sidewalk (Coleman to Park) 434,400 11,362 82,425 351,975 18.97% 342 2022 School Zone Flashing Beacons 0 36,004 112,583 (112,583) 0.00% 343 Buckeye Avenue Sewer Extension 750,000 0 632,152 117,848 84.29% 344 Park Rd Sidewalk - Broadway to Cataldo 0 1,181 23,083 (23,083) 0.00% 345 Park Rd Sidewalk - Nora to Baldwin 0 1,538 25,710 (25,710) 0.00% 346 Bowdish Sidewalk - 12th to 22nd 0 12,377 14,260 (14,260) 0.00% 347 Broadway and Park Intersection 0 4,455 4,455 (4,455) 0.00% Contingency 1,000,000 0 0 1,000,000 0.00% Total expenditures 9,040,445 1,043,128 5,701,093 3,339,352 Revenues over (under) expenditures 0 (464,083) (946,077) (7,624,781) Beginning fund balance 1,192,615 1,192,615 Ending fund balance 1,192,615 246,538 Note: Work performed in the Street Capital Projects Fund for preservation projects is for items such as sidewalk upgrades that were bid with the pavement preservation work. 63.06% Page 12 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 01 31 - 2022 12 PRELIMINARY No 2 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2022 CAPITAL PROJECTS FUNDS -continued Budget Year Elapsed = 2022 100.00% 2022 Budget Actual Actual through Budget December December 31 Remaining % of Budget #309 - PARKS CAPITAL PROJECTS FUND Revenues Transfers in - #001 160,000 13,333 160,000 0 100.00% Transfers in - #312 653,006 0 0 (653,006) 0.00% Total revenues Expenditures 304 CenterPlace West Lawn Phase 2 0 0 145 (145) 0.00% 314 Balfour Park Frontage Improvements 168,006 154 95,209 72,797 56.67% 315 Brown's Park 2020 Improvements 0 0 953 (953) 0.00% 316 Balfour Park Improvements - Phase 1 170,000 59,741 161,688 8,312 95.11 % 328 Sullivan Park Waterline 65,000 6,038 51,033 13,967 78.51% 338 Loop Trail Project 250,000 40,554 148,357 101,643 59.34% Replace Pond Liner at Mirabeau 80,000 0 0 80,000 0.00% 813,006 13,333 160,000 (653,006) 19.68% Total expenditures 733,006 106,486 457,385 275,621 62.40% Revenues over (under) expenditures 80,000 (93,152) (297,385) (928,627) Beginning fund balance 18,255 18,255 Ending fund balance 98,255 (279,131) #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest 1,300 4,778 13,652 12,352 1050.17% Total revenues 1,300 4,778 13,652 12,352 1050.17% Expenditures Payment to Library District 560,000 0 0 560,000 0.00% Total expenditures 560,000 0 0 560,000 0.00% Revenues over (under) expenditures (558,700) 4,778 13,652 Beginning fund balance 840,056 840,056 Ending fund balance 281,356 853,709 (547,648) Note: The fund balance includes $839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of $839,285.10. Page 13 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 01 31 - 2022 12 PRELIMINARY No 2 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2022 CAPITAL PROJECTS FUNDS -continued Budget Year Elapsed = 2022 100.00% 2022 Budget Actual Actual through Budget December December 31 Remaining % of Budget #311 - PAVEMENT PRESERVATION FUND Revenues Transfers in - #001 1,001,800 83,483 1,001,800 0 100.00% Transfers in - #106 1,589,519 0 0 (1,589,519) 0.00% Transfers in - #301 914,900 0 0 (914,900) 0.00% Transfers in - #302 914,900 0 0 (914,900) 0.00% Grant Proceeds 1,029,000 14,960 2,090,008 1,061,008 203.11% Investment Interest 0 28,578 73,149 73,149 0.00% Total revenues 5,450,119 127,022 3,164,957 (2,285,162) 58.07% Expenditures Pre -Project GeoTech Services 50,000 0 0 50,000 0.00% Pavement Preservation 5,426,844 0 0 5,426,844 0.00% 292 Mullen Preservation: Broadway -Mission 0 0 31 (31) 0.00% 309 Local Access Streets: Barker Homes 0 0 1,931 (1,931) 0.00% 314 Balfour Park Frontage Improvements 0 0 1,262 (1,262) 0.00% 320 Sullivan Preservation: Sprague-8th 0 6,751 42,209 (42,209) 0.00% 323 Evergreen Road Preservation Project 0 0 12,226 (12,226) 0.00% 325 2021 Local Access Streets: South Park Rd 0 0 3,646 (3,646) 0.00% 333 Evergreen Rd Pres Broadway to Mission 0 0 912,532 (912,532) 0.00% 334 Sprague Avenue Preservation 0 22,456 2,462,975 (2,462,975) 0.00% 339 2022 Local Access Streets: Summerfield E 0 766 21,766 (21,766) 0.00% 341 Broadway Preservation - Fancher to Park 0 17,295 65,266 (65,266) 0.00% Total expenditures 5,476,844 47,269 3,523,847 1,952,997 64.34% Revenues over (under) expenditures (26,725) 79,753 (358,890) (4,238,159) Beginning fund balance 5,544,088 5,544,088 Ending fund balance 5,517,363 5,185,198 #312 - CAPITAL RESERVE FUND Revenues Grant Proceeds 1,000,000 0 0 (1,000,000) 0.00% Transfers in - #001 3,593,000 0 0 (3,593,000) 0.00% Investment Interest 10,000 82,586 236,054 226,054 2360.54% Total revenues 4,603,000 82,586 236,054 (4,366,946) 5.13% Expenditures Transfers out - #001 964,000 0 0 964,000 0.00% Transfers out - #303 225,000 0 1,061 223,939 0.47% Transfers out - #309 456,189 0 0 456,189 0.00% Transfers out - #314 782,590 0 2,654 779,936 0.34% Transfers out - #316 46,642 0 0 46,642 0.00% Land Acquisition - Park 759,600 0 0 759,600 0.00% Total expenditures 3,234,021 0 3,715 3,230,306 0.11% Revenues over (under) expenditures 1,368,979 82,586 232,338 (7,597,252) Beginning fund balance 14,522,386 14,522,386 Ending fund balance 15,891,365 14,754,724 Page 14 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 01 31 - 2022 12 PRELIMINARY No 2 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2022 CAPITAL PROJECTS FUNDS -continued Budget Year Elapsed = 2022 100.00% 2022 Budget Actual Actual through Budget December December 31 Remaining % of Budget #314 - RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Grant Proceeds Investment Interest Developer Contribution Miscellaneous Revenues Transfers in - #301 Transfers in - #312 1,803,214 427,076 659,655 (1,143,559) 36.58% 0 0 518 518 0.00% 187,511 0 0 (187,511) 0.00% 0 0 10,500 10,500 0.00% 3,322 0 0 (3,322) 0.00% 782,590 0 2,654 (779,936) 0.34% Total revenues 2,776,637 427,076 673,327 (2,103,310) 24.25% Expenditures 143 Barker Rd/BNSF Grade Separation 750,000 178,136 784,658 (34,658) 104.62% 223 Pines Rd Underpass 2,000,000 231,085 686,765 1,313,235 34.34% 311 Sullivan Rd./SR 290 Interchange Project 256,052 51,333 132,656 123,396 51.81% Total expenditures 3,006,052 460,553 1,604,079 1,401,973 53.36% Revenues over (under) expenditures (229,415) (33,477) (930,752) (3,505,283) Beginning fund balance 589,792 589,792 Ending fund balance 360,377 (340,960) #315 - TRANSPORTATION IMPACT FEES Revenues Transportation Impact Fees Investment Interest 200,000 3,940 361,613 161,613 180.81% 0 3,742 9,683 9,683 0.00% Total revenues 200,000 7,682 371,297 171,297 185.65% Expenditures Transfers out - #303 41,551 0 0 41,551 0.00% Total expenditures 41,551 0 0 41,551 0.00% Revenues over (under) expenditures 158,449 7,682 371,297 129,746 Beginning fund balance 294,607 294,607 Ending fund balance 453,056 665,904 #316 - ECONOMIC DEVELOPMENT CAPITAL PROJECT FUND Revenues Transfers in - #312 46,642 0 0 (46,642) 0.00% Total revenues 46,642 0 0 (46,642) 0.00% Expenditures Fair & Expo Center Expansion 46,642 0 7,010 39,632 15.03% Total expenditures 46,642 0 7,010 39,632 15.03% Revenues over (under) expenditures 0 0 (7,010) (86,274) Beginning fund balance 0 0 Ending fund balance 0 (7,010) Page 15 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 01 31 - 2022 12 PRELIMINARY No 2 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2022 ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest Budget Year Elapsed = 2022 100.00% 2022 Budget Actual Actual through Budget December December 31 Remaining % of Budget 1,910,000 184,842 2,031,000 121,000 106.34% 2,000 13,916 40,038 38,038 2001.90% Total Recurring Revenues 1,912,000 198,758 2,071,038 159,038 108.32% Expenditures Wages / Benefits / Payroll Taxes 560,631 35,181 375,710 184,921 67.02% Supplies 18,150 3,434 32,057 (13,907) 176.62% Services&Charges 1,298,395 128,364 1,290,199 8,196 99.37% Intergovernmental Payments 45,000 0 43,149 1,851 95.89% Vehicle Rentals - #501 6,750 563 6,750 0 100.00% Total Recurring Expenditures 1,928,926 167,541 1,747,866 181,060 90.61 % Recurring Revenues Over (Under) Recurring Expenditures (16,926) 31,217 323,172 340,098 NONRECURRING ACTIVITY Revenues Grant Proceeds 0 0 0 0 0.00% Total Nonrecurring Revenues 0 0 0 0 0.00% Expenditures Capital - various projects 315,000 0 0 315,000 0.00% 300 Pines & Mission Intersection Improvement 0 0 85 (85) 0.00% 309 Local Access Streets: Barker Homes 0 0 228 (228) 0.00% 314 Balfour Park Frontage Improvements 0 0 6,696 (6,696) 0.00% 334 Sprague Avenue Preservation 0 0 102,298 (102,298) 0.00% Watershed Studies 100,000 14,990 69,354 30,646 69.35% Generator for Maint. Shop (1/2 cost to #101) 50,000 0 13,144 36,856 26.29% Stormwater Comprehensive Plan 300,000 69,395 272,731 27,269 90.91 % Total Nonrecurring Expenditures 765,000 84,385 464,536 300,464 60.72% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (765,000) (84,385) (464,536) 300,464 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (781,926) (53,168) (141,364) 640,562 Beginning working capital 2,401,719 2,401,719 Ending working capital 1,619,793 2,260,354 Note: Work performed in the Stormwater Fund for preservation projects is for stormwater improvements that were bid with the pavement preservation work. #403 - AQUIFER PROTECTION AREA Revenues Spokane County 460,000 221,521 514,576 54,576 111.86% Grant Proceeds 1,151,247 5,322 235,517 (915,730) 20.46% Investment Interest 1,900 8,641 20,421 18,521 1074.77% Total revenues 1,613,147 235,484 770,513 (842,634) 47.76% Expenditures Capital - various projects 685,972 34,781 370,999 314,973 54.08% Effectiveness study 55,000 0 0 55,000 0.00% Total expenditures 740,972 34,781 370,999 369,973 50.07% Revenues over (under) expenditures 872,175 200,702 399,514 (1,212,606) Beginning working capital 1,119,839 1,119,839 Ending working capital 1,992,014 1,519,353 Page 16 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 01 31 - 2022 12 PRELIMINARY No 2 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2022 INTERNAL SERVICE FUNDS Budget Year Elapsed = 2022 100.00% 2022 Budget Actual Actual through Budget December December 31 Remaining % of Budget #501 - ER&R FUND Revenues Interfund vehicle lease - #001 31,300 2,608 31,300 0 100.00% Interfund vehicle lease - #101 10,250 854 10,250 0 100.00% Interfund vehicle lease - #101 (plow replace) 275,000 219,542 275,000 0 100.00% Interfund vehicle lease - #402 6,750 563 6,750 0 100.00% Transfers in - #001 (Code Enforcement Vehicle) 40,000 0 0 (40,000) 0.00% Transfers in - #101 (Additional dump bed truck) 80,000 0 0 (80,000) 0.00% Investment Interest 1,200 6,619 20,448 19,248 1704.03% Total revenues 444,500 230,186 343,748 (100,752) 77.33% Expenditures Wages / Benefits / Payroll Taxes 0 0 31,235 (31,235) 0.00% Small tools & minor equipment 10,000 469 7,222 2,778 72.22% Equipment repair & maintenance 0 174 704 (704) 0.00% Vehicle purchase 512,500 74,216 352,101 160,399 68.70% Total expenditures 522,500 74,859 391,262 131,238 74.88% Revenues over (under) expenditures (78,000) 155,326 (47,514) (231,989) Beginning working capital 1,425,472 1,425,472 Ending working capital 1,347,472 1,377,958 #502 - RISK MANAGEMENT FUND Revenues Investment Interest Transfers in - #001 0 2,186 4,889 4,889 0.00% 450,000 37,500 450,000 0 100.00% Total revenues 450,000 39,686 454,889 4,889 101.09% Expenditures Auto & Property Insurance 450,000 1,784 419,621 30,379 93.25% Unemployment Claims 0 63 66 (66) 0.00% Total expenditures 450,000 1,847 419,687 30,313 93.26% Revenues over (under) expenditures 0 37,840 35,203 Beginning working capital 392,820 392,820 Ending working capital 392,820 428,022 (25,424) Page 17 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 01 31 - 2022 12 PRELIMINARY No 2 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2022 FIDUCIARY FUNDS #632 - PASSTHROUGH FEES & TAXES Revenues Passthrough Fees & Taxes Total revenues Expenditures Passthrough Fees & Taxes Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital Budget Year Elapsed = 2022 100.00% 2022 Budget Actual Actual through Budget December December 31 Remaining % of Budget 591,000 35,653 343,742 (247,258) 58.16% 591,000 35,653 343,742 (247,258) 58.16% 591,000 94,304 364,379 226,621 61.65% 591,000 94,304 364,379 226,621 61.65% 0 0 0 (58,652) (20,637) (473,879) 0 (20,637) SUMMARY FOR ALL FUNDS Total of Revenues for all Funds Per Revenue Status Report Difference 110,189,920 110,189,920 13,293,758 13,293,758 96,729,993 96,729,993 Total of Expenditures for all Funds 107,377,468 9,678,795 72,199,869 Per Expenditure Status Report 107,377,468 9,678,795 72,199,869 Difference - Total Capital expenditures (included in total expenditures) 20,885,461 1,796,858 12,246,487 Page 18 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 01 31 - 2022 12 PRELIMINARY No 2 CITY OF SPOKANE VALLEY, WA Investment Report For the Twelve -Month Period Ended December 31, 2022 2/21/2023 LGI P" NW Bank CD #2068 Gesa CD #9613 Total Investments Beginning $ 97,298,621.81 $ 3,103,958.92 $ 2,011,115.33 $ 102,413,696.06 Deposits 3,855,895.71 0.00 0.00 3,855,895.71 Withdrawls 0.00 0.00 0.00 0.00 Interest 720,690.25 22,072.02 7,593.89 750,356.16 Jan'23 Accrued Interest Receivable (379,343.02) 0.00 0.00 (379,343.02) Ending $ 101,495,864.75 $ 3,126,030.94 $ 2,018,709.22 $ 106,640,604.91 001 General Fund 101 Street Fund 103 Trails & Paths 104 Tourism Facilities Hotel/Motel 105 Hotel/Motel 106 Solid Waste Fund 107 PEG Fund 108 Affordable & Supportive Housing 120 CenterPlace Operating Reserve 121 Service Level Stabilization Reserve 122 Winter Weather Reserve 301 Capital Projects 302 Special Capital Projects 303 Street Capital Projects Fund 309 Parks Capital Project 310 Civic Buildings Capital Projects 311 Pavement Preservation 312 Capital Reserve Fund 314 Railroad Grade Separation Projects 315 Transportation Impact Fees 316 Economic Development Capital Proj 402 Stormwater Management 403 Aquifer Protection Fund 501 Equipment Rental & Replacement 502 Risk Management 632 Passthrough Fees & Taxes "Local Government Investment Pool matures: 7/23/2023 rate: 2.90% 12/28/2023 5.14% Balance Earnings Current Period Year to date Budget $ 58,687,896.89 $ 451,712.60 738,680.53 5,245.13 29,757.81 211.30 4,187,108.15 29, 731.34 597,026.02 4,239.30 2, 521, 282.02 17, 902.83 172, 061.71 1,221.75 437, 862.37 3,109.12 0.00 0.00 5, 500, 000.00 0.00 348,395.13 2,473.84 5,145,141.81 36, 534.04 6,121, 840.38 43, 469.26 881,689.94 6,260.61 0.00 0.00 672, 951.91 4,778.42 4,024,652.79 28,577.80 11,630,688.24 82,585.86 0.00 0.00 526, 932.51 3,741.58 0.00 0.00 1, 959, 741.79 13, 915.51 1,216,854.38 8,640.50 932,154.61 6,618.94 307,885.92 2,186.20 0.00 0.00 1,135,547.08 $ 200,000.00 12,416.22 500.00 579.75 100.00 82,662.15 2,500.00 11, 319.49 1,000.00 43,190.74 7,000.00 3,246.01 0.00 8,061.40 0.00 0.00 0.00 0.00 0.00 7,087.65 800.00 96, 964.86 2,000.00 117,019.43 5,000.00 11, 651.86 0.00 0.00 0.00 13, 652.27 1,300.00 73,149.24 0.00 236, 053.66 10, 000.00 517.66 0.00 9,683.22 0.00 0.00 0.00 40,037.90 2,000.00 20, 420.64 1,900.00 20,448.33 1,200.00 4,889.22 0.00 0.00 0.00 $ 106, 640, 604.91 $ 753,155.93 $ 1, 948, 598.78 $ 235, 300.00 Page 19 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 01 31 - 2022 12 PRELIMINARY No 2 CITY OF SPOKANE VALLEY, WA Sales Tax Receipts For the Twelve -Month Period Ended December 31, 2022 Month Received 2021 2022 2/21/2023 Difference February 2,934,890.06 3,202,171.48 267,281.42 9.11% March 2,445,374.71 2,441,337.89 (4,036.82) (0.17%) April 2,571,438.34 2,550,319.99 (21,118.35) (0.82%) May 3,369,522.86 3,153,928.13 (215,594.73) (6.40%) June 3,095,705.00 3,039,845.65 (55,859.35) (1.80%) July 3,127,275.84 3,009,859.02 (117,416.82) (3.75%) August 3,153,001.10 3,235,239.66 82,238.56 2.61% September 2,951,757.95 3,139,069.66 187,311.71 6.35% October 2,969,429.94 3,284,249.15 314,819.21 10.60% November 2,999,113.99 3,413,874.54 414,760.55 13.83% December 2,837,332.76 3,179,520.40 342,187.64 12.06% January 2,915,354.54 2,913,075.29 (2,279.25) (0.08%) 35, 370,197.09 36, 562, 490.86 35, 370,197.09 36, 562, 490.86 1,192, 293.77 3.37% Sales tax receipts reported here reflect remittances for general sales tax, criminal justice sales tax and public safety tax. The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.9%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington State Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the total 8.9% tax rate to the agencies is as follows: - State of Washington 6.50% - City of Spokane Valley 0.85% - Spokane County 0.15% - Spokane Public Facilities District 0.10% * - Criminal Justice 0.10% - Public Safety 0.10% * 2.40% local tax - Juvenile Jail 0.10% * - Mental Health 0.10% * - Law Enforcement Communications 0.10% * - Spokane Transit Authority 0.80% * 8.90% Indicates voter approved sales taxes In addition to the .85% reported above that the City receives, we also receive a portion of the Criminal Justice and Public Safety sales taxes. The distribution of those taxes is computed as follows: Criminal Justice: The tax is assessed county -wide and of the total collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and the cities within the County. Public Safety: The tax is assessed county -wide and of the total collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. Page 20 P:\Finance\Finance Activity Reports\Tax Revenue\Sales Tax\2022\sales tax collections 2022 - December CITY OF SPOKANE VALLEY, WA Sales Tax Collections - December For the years 2013 through 2022 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 January 1,671,269 February 1,133,347 March 1,148,486 April 1,358,834 May 1,320,449 June 1,389,802 July 1,424,243 August 1,465,563 September 1,466,148 October 1,439,321 November 1,362,021 December 1,408,134 1,677,887 1,170,640 1,201,991 1,448,539 1,400,956 1,462,558 1,545,052 1,575,371 1,552,736 1,594,503 1,426,254 1,383,596 1,732,299 1,197, 323 1,235,252 1,462,096 1,373,710 1,693,461 1,718,428 1,684,700 1,563,950 1,618,821 1,487,624 1,441,904 1,863,225 1,316,682 1,378,300 1,640,913 1,566,178 1,641,642 1,776,653 1,746,371 1,816,923 1,822,998 1,652,181 1,664,983 1,992,273 1,369,740 1,389,644 1,737,933 1,564,119 1,751,936 1,935,028 1,877,899 1,946,689 1,898,067 1,768,817 1,856,989 2,078,412 1,536,252 1,564,282 1,926,551 1,762,119 1,871,077 2,053,961 1,980,940 2,019,198 2,005,836 1,925,817 1,918,411 2,240,908 1,648,657 1,549,275 1,955,470 1,946,112 2,067,987 2,232,342 2,121, 051 2,223,576 2,134, 985 2,064,504 2,019,895 2,253,852 1,776,898 1,687,355 1,627,596 1,651,937 2,291,842 2,368,495 2,393,597 2,258,489 2,431,920 2,317,685 2,178,815 2,615,326 2,185, 876 2,317,671 3,029,090 2,768,743 2,795,920 2,804,930 2,623,934 2,627,997 2,648,748 2,504,884 2,576,415 2,834,686 2,161, 498 2,256,314 2,790,667 2,695,717 2,658,988 2,848,618 2,777,889 2,908,322 3,027,341 2,818,223 2,568,783 Total Collections 16,587,617 17,440,083 18,209,568 19,887,049 21,089,134 22,642,856 24,204,762 25,238,481 31,499,534 32,347,046 Budget Estimate 15,250,000 16,990,000 17,628,400 18,480,500 19,852,100 20,881,900 22,917,000 21,784,000 25,200,000 30,000,000 Actual over (under) budg 1,337,617 450,083 581,168 1,406,549 1,237,034 1,760,956 1,287,762 3,454,481 6,299,534 2,347,046 Total actual collections as a % of total budget 108.77% 102.65% 103.30% 107.61 % 106.23% 108.43% 105.62% 115.86% 125.00% 107.82% % change in annual total collected 7.52% 5.14% 4.41% 9.21% 6.04% 7.37% 6.90% 4.27% 24.81% 2.69% Chart Reflecting History of Collections through the Month of December 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 0 2013 2014 2015 2016 December 1 1 2017 2018 2019 2020 2021 2/15/2023 2021 to 2022 Difference 219,360 (24,378) (61,357) (238,423) (73,026) (136,932) 43,688 153,955 280,325 378,593 313,339 (7,632) ok 8.39% (1.12%) (2.65%) (7.87%) (2.64%) (4.90%) 1.56% 5.87% 10.67% 14.29% 12.51% (0.30%) 847,512 2.69% 1 2022 • December • November • October ■ September • August ■ July • June • May ■ April • March • February ■January Page 21 P:\Finance\Finance Activity Reports\Tax Revenue\Lodging Tax\2022\105 hotel motel tax 2022 - December CITY OF SPOKANE VALLEY, WA Hotel/Motel Tax Receipts through - December Actual for the years 2013 through 2022 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 January 24,185 February 25,975 March 27,739 April 40,979 May 40,560 June 47,850 July 56,157 August 63,816 September 70,794 October 43,836 November 42,542 December 34,238 Total Collections Budget Estimate Actual over (under) budg 25,425 26,014 29,384 48,246 41,123 52,618 61,514 70,384 76,100 45,604 39,600 33,256 27,092 27,111 32,998 50,455 44,283 56,975 61,809 72,697 74,051 49,880 42,376 41,510 31,887 27,773 34,330 52,551 50,230 55,060 65,007 73,700 70,305 55,660 46,393 33,478 27,210 26,795 31,601 52,242 50,112 60,637 69,337 76,972 80,173 56,631 47,090 37,180 28,752 28,878 31,906 57,664 51,777 62,048 71,865 79,368 79,661 61,826 52,868 40,363 31,865 32,821 40,076 59,117 53,596 73,721 84,628 91,637 97,531 77,932 59,252 41,675 36,203 31,035 37,395 24,959 16,906 28,910 41,836 49,772 59,116 50,844 39,694 26,573 26,006 31,041 30,536 44,476 49,002 66,262 94,495 101,171 104,494 92,924 62,322 41,708 48,759 38,369 44,483 87,561 74,613 86,758 97,413 113,078 106,013 78,048 77,871 48,720 518,672 490,000 28,672 549,267 530,000 19,267 581,237 550,000 31,237 596,374 580,000 16,374 615,980 580,000 35,980 646,976 580,000 66,976 743,851 600,000 143,851 443,243 346,000 97,243 744,437 750,000 (5,563) 901,686 600,000 301,686 Total actual collections as a % of total budget 105.85% 103.64% 105.68% 102.82% 106.20% 111.55% 123.98% 128.10% 99.26% 150.28% % change in annual total collected 5.85% 5.90% 5.82% 2.60% 3.29% 5.03% 14.97% (40.41%) 67.95% 21.12% Chart Reflecting History of Collections through the Month of December 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 2013 2014 2015 2016 December 1 2017 2018 1 i i 2019 2020 2021 2022 2/16/2023 2021 to 2022 Difference ok 22,753 7,328 13,947 43,085 25,611 20,496 2,918 11,907 1,519 (14,876) 15,549 7,012 87.49% 23.61% 45.67% 96.87% 52.27% 30.93% 3.09% 11.77% 1.45% (16.01%) 24.95% 16.81% 157,249 21.12% December November • October September ■ August July ■ June • May • April • March • February • January Page 22 P:\Finance\Finance Activity Reports\Tax Revenue\REET\2022\301 and 302 REET for 2022 - December CITY OF SPOKANE VALLEY, WA 1st and 2nd 1/4% REET Collections through December Actual for the years 2013 through 2022 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 January 56,898 February 155,226 March 72,172 April 90,377 May 116,165 June 139,112 July 128,921 August 117,150 September 174,070 October 117,806 November 78,324 December 75,429 61,192 67,049 81,724 105,448 198,870 106,676 208,199 172,536 152,323 123,505 172,227 117,682 96,141 103,508 165,868 236,521 165,748 347,421 217,375 202,525 179,849 128,833 129,870 157,919 104,446 83,583 220,637 205,654 192,806 284,897 248,899 231,200 178,046 253,038 186,434 164,180 153,661 124,514 282,724 169,060 202,734 248,768 449,654 472,420 187,348 207,895 229,800 278,995 239,437 146,892 310,562 218,842 646,397 277,424 302,941 261,626 259,492 584,792 263,115 288,912 120,809 199,209 193,913 347,528 263,171 465,044 327,636 300,312 335,824 225,216 319,161 235,726 212,512 242,927 203,774 197,928 258,784 329,801 234,040 365,838 381,224 381,163 370,449 479,586 277,311 283,644 497,974 470,818 380,346 426,592 408,246 666,645 471,991 440,971 1,208,216 685,473 420,393 239,226 543,267 381,096 521,957 564,764 397,408 1,059,352 218,701 386,071 389,073 458,730 2/16/2023 2021 to 2022 Difference 143,082 51.60% (44,418) (15.66%) 45,293 9.10% (89,722) (19.06%) 141,611 37.23% 138,172 32.39% (10,838) (2.65%) 392,707 58.91% (253,290) (53.66%) (54,900) (12.45%) (819,143) (67.80%) (226,743) (33.08%) Total distributed by Spokane County 1,321,650 1,567,429 2,131,578 2,353,822 3,007,573 3,800,432 3,333,549 3,658,026 6,218,227 5,580,038 (638,189) (10.26%) Budget estimate 975,000 1,100,000 1,400,000 2,000,000 2,000,000 3,000,000 2,800,000 2,000,000 4,000,000 4,000,000 Actual over (under) budget 346,650 467,429 731,578 353,822 1,007,573 800,432 533,549 1,658,026 2,218,227 1,580,038 Total actual collections as a % of total budget % change in annual total collected 135.55% 142.49% 152.26% 117.69% 150.38% 126.68% 119.06% 182.90% 155.46% 139.50% 11.47% 18.60% 35.99% 10.43% 27.77% 26.36% (12.28%) 9.73% 69.99% (10.26%) Chart Reflecting History of Collections through the Month of December 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 2013 2014 2015 2016 December 2017 2018 2019 2020 2021 2022 December November October September • August • July • June • May • April • March • February i ■January Page 23 P:\Finance\Finance Activity Reports\Debt Capacity\2023\debt capacity 2023 CITY OF SPOKANE VALLEY, WA Debt Capacity 2022 Assessed Value for 2023 Property Taxes Voted (UTGO) Nonvoted (LTGO) Voted park Voted utility 1.00% of assessed value 1.50% of assessed value 2.50% of assessed value 2.50% of assessed value 16, 292, 740, 920 Maximum Outstanding Remaining Debt as of Debt % Capacity 12/31/2022 Capacity Utilized 162, 927, 409 244, 391,114 407, 318, 523 407, 318, 523 1, 221, 955, 569 0 162, 927, 409 9,810,000 234,581,114 0 407, 318, 523 0 407, 318, 523 9,810,000 1,212,145, 569 0.00% 4.01% 0.00% 0.00% 0.80% Bonds Repaid Bonds Remaining 2014 LTGO Bonds Road & LTGO Bonds Period Street 2016 LTGO Grand Ending CenterPlace Improvements Total Bonds Total 12/1/2014 12/1/2015 12/1/2016 12/1/2017 12/1/2018 12/1/2019 12/1/2020 12/1/2021 12/1/2022 12/1/2023 12/1/2024 12/1/2025 12/1/2026 12/1/2027 12/1/2028 12/1/2029 12/1/2030 12/1/2031 12/1/2032 12/1/2033 12/1/2034 12/1/2035 12/1/2036 12/1/2037 12/1/2038 12/1/2039 12/1/2040 12/1/2041 12/1/2042 12/1/2043 12/1/2044 12/1/2045 225,000 175,000 185,000 190,000 230,000 255,000 290,000 320,000 350,000 2,220,000 135,000 125,000 130,000 130,000 135,000 140,000 140,000 145,000 150,000 360,00 300,00 315,000 320,000 365,000 395,000 430,000 465,000 500,000 0 0 75,000 150,000 155,000 160,000 165,000 170,000 175,000 360,000 300,000 390,000 470,000 520,000 555,000 595,000 635,000 675,000 1,230,000 3,450,000 1,050,000 4,500,000 390,000 430,000 465,000 505,000 395,000 300,000 245,000 225,000 180,000 130,000 165,000 0 0 0 0 0 0 0 0 0 0 0 0 155,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 545,000 430,000 465,000 505,000 395,000 300,000 245,000 225,000 180,000 130,000 165,000 0 0 0 0 0 0 0 0 0 0 0 0 180,000 185,000 195,000 00,000 05,000 215,000 2 0,000 2 . 000 23' , 000 24000 250, 000 260, 100 270, 600 280, 010 290,060 305,001 315,00 330,000 340,000 355,000 365,000 375,000 390,000 725,000 615,000 660,000 705,000 600,000 515,000 465,000 450,000 415,000 370,000 415,000 260,000 270,000 280,000 290,000 305,000 315,000 330,000 340,000 355,000 365,000 375,000 390,000 3,430,000 155,000 3,585,000 6,225,000 9,810,000 5,650,000 1,385,000 7,035,000 7,275,000 14,310,000 Page 24 P:\Finance\Finance Activity Reports\Tax Revenue\MVFT\2022\motor vehicle fuel tax collections 2022 - December CITY OF SPOKANE VALLEY, WA Motor Fuel (Gas) Tax Collections - December For the years 2013 through 2022 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 January 146,145 February 145,998 March 135,695 April 156,529 May 151,595 June 167,479 July 155,348 August 173,983 September 195,397 October 133,441 November 164,303 December 142,140 152,906 148,118 131,247 156,269 156,850 161,965 157,805 172,308 173,299 160,539 165,871 141,298 152,598 145,455 140,999 157,994 156,259 164,872 168,205 186,277 174,505 161,520 181,771 153,338 163,918 163,037 145,537 167,304 171,829 157,737 177,427 177,567 194,640 166,369 176,178 152,787 150,654 164,807 138,205 168,000 174,211 174,838 177,019 195,780 184,342 163,780 194,814 154,298 162,359 175,936 139,826 168,796 193,986 144,308 194,267 205,438 180,874 158,062 199,282 148,960 148,530 181,823 131,009 144,080 185,669 175,985 169,733 195,107 180,605 162,187 196,240 155,728 152,686 170,461 146,280 90,589 130,168 128,359 138,932 136,633 195,550 160,272 175,980 119,282 143,576 150,882 117,784 141,080 175,706 156,670 163,103 185,516 178,022 161,171 187,269 149,169 162,156 156,245 135,183 160,396 181,782 162,670 190,587 192,966 173,143 142,054 155,426 147,059 Total Collections 1,868,053 1,878,475 1,943,793 2,014,330 2,040,748 2,072,094 2,026,696 1,745,192 1,909,948 1,959,667 Budget Estimate 1,868,900 1,866,400 1,867,700 2,013,400 2,048,900 2,061,100 2,039,500 1,715,000 1,808,700 1,904,000 Actual over (under) budg (847) 12,075 76,093 930 (8,152) 10,994 (12,804) 30,192 101,248 55,667 Total actual collections as a % of total budget % change in annual total collected 99.95% 100.65% 104.07% 100.05% 99.60% 100.53% 99.37% 101.76% 105.60% 102.92% 1.14% 0.56% 3.48% 3.63% 1.31% 1.54% (2.19%) (13.89%) 9.44% 2.60% Chart Reflecting History of Collections through the Month of December 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 December 2013 2014 i 2015 i 2016 i 2017 f 2018 2019 i 1 ■ 2020 2021 2/16/2023 2021 to 2022 Difference 18,580 5,363 17,399 19,316 6,076 6,000 27,484 7,450 (4,879) (19,117) (31,843) (2,110) ok 12.94% 3.55% 14.77% 13.69% 3.46% 3.83% 16.85% 4.02% (2.74%) (11.86%) (17.00%) (1.41%) 49,719 2.60% 2022 December November October September • August . July • June • May • April • March • February ■ January Page 25 P:\Finance\Finance Activity Reports\Tax Revenue\Telephone Tax\2022\telephone utility tax collections 2022 - December CITY OF SPOKANE VALLEY, WA Telephone Utility Tax Collections - December For the years 2013 through 2022 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 January 217,478 February 216,552 March 223,884 April 214,618 May 129,270 June 293,668 July 213,078 August 211,929 September 210,602 October 205,559 November 212,947 December 213,097 210,777 205,953 208,206 206,038 210,010 210,289 205,651 205,645 199,193 183,767 213,454 202,077 177,948 212,845 174,738 214,431 187,856 187,412 190,984 185,172 183,351 183,739 175,235 183,472 182,167 173,971 177,209 171,770 174,512 170,450 174,405 171,909 170,476 166,784 166,823 168,832 162,734 163,300 162,536 157,285 161,506 156,023 157,502 150,644 155,977 153,075 151,208 161,115 130,196 164,060 158,416 146,519 149,434 150,780 147,281 148,158 141,290 142,925 139,209 140,102 136,615 132,538 138,727 126,455 135,704 129,602 130,723 127,303 128,018 127,214 125,027 126,226 123,292 121,596 121,938 120,016 118,018 117,905 120,922 112,351 91,866 90,272 88,212 92,242 (333) 155,911 100,566 83,109 94,864 85,949 86,834 85,251 87,391 86,941 82,797 84,635 81,439 80,730 81,038 81,613 85,285 63,094 107,597 82,146 90,114 85,683 81,065 83,761 2/16/2023 2021 to 2022 Difference $ % 81,772 (24556.16%) (75,181) (48.22%) (19,528) (19.42%) (1,496) (1.80%) (9,579) (10.10%) (22,855) (26.59%) 20,763 23.91% (3,105) (3.64%) 2,723 3.12% (1,258) (1.45%) (1,732) (2.09%) (874) (1.03%) Total Collections 2,562,682 2,461,060 2,257,183 2,069,308 1,892,905 1,758,370 1,564,152 1,318,630 1,033,915 1,003,565 (30,350) (2.94%) Budget Estimate 2,900,000 2,750,000 2,565,100 2,340,000 2,000,000 1,900,000 1,600,000 1,521,000 1,000,000 932,000 Actual over (under) budg (337,318) (288,940) (307,917) (270,692) (107,095) (141,630) (35,848) (202,370) 33,915 71,565 Total actual collections as a % of total budget 88.37% 89.49% 88.00% 88.43% 94.65% 92.55% 97.76% 86.69% 103.39% 107.68% % change in annual total collected (6.32%) (3.97%) (8.28%) (8.32%) (8.52%) (7.11 %) (11.05%) (15.70%) (21.59%) (2.94%) Chart Reflecting History of Collections through the Month of December 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 (500,000) December 2013 2014 2015 1 1 2016 2017 2018 2019 2020 ■ • December • November • October • September • August ■ July • June ▪ May • April March 2021 2022 • February ■ January Page 26 Monthly Summary Response Distribution by Aid Type Incident Distribution by Station Area Incident Distribution by Type and Category February, 2023 ncident and Response Totals Year to Date Incident Totals Incident Change Last Update: This report summarizes all incidents that occurred within the Spokane Valley Fire District boundary; and all SVFD responses inside and outside the district boundary. Incident Summary * An incident is a call for service that requires the assistance of a public safety agency Monthly Incident Total 1755 Year to Date Incident Total 3.6K Total Incidents 1K OK 1451 EMS 148 68 54 Fire Tech Rescue Other Suppression Hazard Class Total Incidents by Hazard Class 21 11 2 Cancelled Haz Mat Rescue Task Force Response Summary *A response is counted when an apparatus activates the responding button and an en route time is recorded Monthly Response Total 2284 Year to Date Response Total 4.7K 300 c 200 0 0 0 Tu 100 0 262 246 228 215 206 191 164 156 138 124 Total Responses by Truck 108 .83 70 48 40 J�6 J�ti J��O J�3 J�5 J�9 J�D J'b J�� J1ti Truck Monthly Summary Response Distribution by Aid Type Incident Distribution by Station Area j Responses by Aid rrRr Dr Pr Type Incident Distribution by Type and Category Year to Date Incident Totals Incident Change Last Update: 1 SVFD Responses Outside SVFD Boundary Fire Di... 4 (3.39%) City of Spokane 29 (24.5...) Fire District 9 39 (33.05%) Fire District 8 45 (38.14%) Incident District • Fire District 8 Fire District 9 City of Spokane Fire District 13 • Unserved Other District Responses Inside SVFD Boundary Fire District 9 18 (5.73%) Fire District 8 136 (43....) City of Spokane 160 (50....) Responding District City of Spokane Fire District 8 Fire District 9 All Responses by District Inside SVFD Boundary City of Spokane 160 (3.26%) Responding District Spokane Valley Fire City of Spokane • Fire District 8 • Fire District 9 Spokane Valley Fire 4593 (93.60%) Responding District Total Responses % Responses Spokane Valley Fire City of Spokane Fire District 8 Fire District 9 Total 4593 160 136 18 4907 93.60% 3.26% 2.77% 0.37% 100.00% Monthly Summary Response Distribution by Aid Type Incident Distribution by Station Area f' /f, February, 2023 ISO rrxerarrr Station Area Incidents ► 4 Total Incidents 350 300 250 200 150 100 50 0 4 A Incident Distribution by Type and Category J Incidents by Station Area 136 65 102 • - efr 306 275 Year to Date Incident Totals 4 a Station 1 12.31% Station 10 11.06% Station 2 7.75% Station 3 7.47% Station 4 3.71% Station 5 5.82% Incident Change Last Update: ► 4 ► 4 %GT Total Incidents by Station r Station 9 7.3% Station 8 15.68% Station 6 11.46% Station 7 17.45% Station Monthly Summary ifterAp rrRr Dr Pr Response Distribution by Aid Type Incident Distribution by Station Area ncidents by Type and Category Total Incidents by Category and Year Year 2022 2023 1500 1000 Total Incidents YTD 500 0 173 143 Incident Distribution by Type and Category 1837 1826 Year to Date Incident Totals 1 1228 1117 Incident Change 70 34 25 2 56 44 51 4 10 6 8 17 10 14 9 Last Update: 204 108 104 143 Auto Brush Cancelled CARES Commer... EMS EMS Extricati... Hazmat Structure Structure Trash/AI... Vehicle Accidents Fires Call Fires Alarm Alarm Rescue Responses Fires Full Fires Responses Fires (Adv. Life (Basic Life Single Support) Support) Commissioner Description Monthly Summary 4� Fj rrRF Dr Pr Response Distribution by Aid Type ► 4 Month January February March April •May June •July •August •September •October November •December Total Incidents Incident Distribution by Station Area Year to Date Incident Totals ► 4 ► 4 Incident Distribution by Type and Category 4 Yearly Incident Totals by Month 20000 15000 10000 22208 17893 18370 1483 1469 5000 1422 1521 1417 1364 0 2019 1703< 1517 1644 1495 1676 0 1481 1384 23235 1870 1949 1859 2034 2102 h 1929 1999 1820 3570 1755 1938 1815 2020 2021 2022 2023 1386 1471 1735 4 Year to Date Incident Totals Incident Change ► 4 Last Update: a ► 4 a Same Period Yearly Incident Totals by Hazard Class Hazard Class Cancelled EMS Fire Suppression •Haz Mat Other Rescue Task Force Tech Rescue Wildland Fire Total Incidents YTD 3500 3000 2500 2000 1500 1000 500 0 2781 2857 3072 150 336 2518 3673 179 260 3065 3570 149 109 298 2943 2019 2020 2021 2022 2023 Monthly Summary ISor rrRr Dr Pr Response Distribution by Aid Type Incident Distribution by Station Area YTD Year over Year Incident Change Incident Distribution by Type and Category Year to Date Incident Totals Incident Change Last Update: 4 4 4 4 7 a 4 YTD Year Over Year Incident Change Year 2019 2020 2021 2022 2023 YoY Incident Change % 20% 15% 10% 5% 0% 19.56% 0.83% 2.73% 7.53% -2.80% 2019 2020 2021 2022 2023 % YTD Year Over Year Incident Change by Hazard Class Hazard Class 2019 2020 2021 2022 2023 Cancelled EMS Fire Suppression Haz Mat Other Rescue Task Force Tech Rescue Wildland Fire Total -21.43% -1.65% 3.58% 7.33% 21.72% -3.98% -7.11 % 14.35% 40.59%-22.62% 14.62% 13.79%-12.12%-17.24% 41.67%-26.47% 30.30% -4.65% -4.88% 97.44% 41.56% -100.00% 200.00%-100.00% 37.13%-12.23%-25.37% 19.33%-16.76% -100.00% 0.00%-100.00% 0.83% 2.73% 7.53% 19.56% -2.80% YTD Year Over Year Incident Change by Hazard Class Hazard Class 2019 2020 2021 2022 2023 Cancelled EMS Fire Suppression Haz Mat Other Rescue Task Force Tech Rescue Wildland Fire Total -12 -38 81 172 547 -122 -16 30 97 -76 38 4 -4 -5 10 -9 10 -2 -2 38 32 -1 2 -3 62 -28 -51 29 -30 -2 0 -2 23 76 215 601 -103