2023, 05-02 Study Session AgendaAGENDA
SPOKANE VALLEY CITY COUNCIL
REGULAR MEETING
STUDY SESSION FORMAT
Tuesday, May 2, 2023 6:00 p.m.
Remotely via ZOOM Meeting and
In Person at CenterPlace Regional Event Center Great Room
2426 N Discovery Place
Spokane Valley, WA 99216
Council Requests Please Silence Your Cell Phones During Council Meeting
NOTE: Members of the public may attend Spokane Valley Council meetings in -person at the address
provided above, or via Zoom at the link below. Members of the public will be allowed to comment in -
person or via Zoom as described below. Public comments will only be accepted for those items noted on
the agenda as "public comment opportunity." If making a comment via Zoom, comments must be received
by 4:00 pm the day of the meeting.
• Sign up to Provide Oral Public Comment at the Meeting via Calling -In
• Submit Written Public Comment Prior to the Meeting
• Join the Zoom WEB Meeting
CALL TO ORDER
ROLL CALL
APPROVAL OF AGENDA
PROCLAMATION: Older Americans Month
GENERAL PUBLIC COMMENT OPPORTUNITY: This is an opportunity for the public to speak on any
subject except agenda action items, as public comments will be taken on those items where indicated. Please keep
comments to matters within the jurisdiction of the City Government. This is not an opportunity for questions or
discussion. Diverse points of view are welcome but please keep remarks civil. Remarks will be limited to three minutes
per person. To comment via zoom: use the link above for oral or written comments as per those directions. To
comment at the meeting in person: speakers may sign in to speak but it is not required. A sign -in sheet will be
provided in Council Chambers.
ACTION ITEMS:
1. Motion Consideration: Barker Road/BNSF Change Orders — Robert Lochmiller
[public comment opportunity]
2. Motion Consideration: Barker Road/BNSF Interlocal Agreement Amendment — Robert Lochmiller
[public comment opportunity]
3. Motion Consideration: Park Road Sidewalk Bid Award —Gloria Mantz [public comment opportunity]
4. Mayoral Appointment: Spokane Housing Authority Commissioner — Mayor Haley
[public comment opportunity]
5. Motion Consideration: Tourism Promotion Area — Mike Bassinger [public comment opportunity]
NON -ACTION ITEMS:
6. Draft Interlocal Agreement with City of Spokane Parks & Recreation — Kendall May
7. RAVE Foundation Soccer Mini Pitch — John Bottelli
8. Department Emergency Management (DEM) Renewal — Erik Lamb, Morgan Koudelka
9. Advance Agenda — Mayor Haley
COUNCIL COMMENTS
CITY MANAGER COMMENTS
ADJOURN
Council Agenda May 2, 2023 Page 1 of 1
Spo'liane
.000 Valley®
411
rottennettton
City of Spoisme Val, Washington
Of erAmericans' 9lonth
`Aging Unbound'
WHEREAS, Spokane Valley includes a growing number of older citizens who contribute
their time, wisdom, and experience to our community; and
WHEREAS, Communities benefit when people of all ages, abilities and backgrounds
have the opportunity to participate and live independently; and
WHEREAS, Spokane Valley recognizes the need for a community that offers the services
and supports older adults who may need to make choices about how they
age; and
WHEREAS,
Spokane Valley realizes that the ways to build an even better community for
our older residents is by not limiting our thinking about aging; by
emphasizing the many positive aspects of aging; and by inspiring older
adults to push past traditional boundaries.
Now therefore, I, Pam Haley, Mayor of the City of Spokane Valley, Washington, on behalf of
the Spokane Valley City Council and the citizens of the City of Spokane Valley, do hereby
proclaim May 2023, as
Older Americans ' Month
And I urge residents to celebrate our older residents, and to recognize their contributions as
we all work to accept the challenge of flexible thinking around aging.
Dated this 2nd day of May, 2023.
Pam Haley, Mayor
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 2, 2023 Department Director Approval:
Check all that apply: ® consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Motion Consideration — Barker Road/BNSF Grade Separation Project
(Barker Road GSP), Change Order Approval
GOVERNING LEGISLATION:
• RCW 35.77.010, Perpetual Advanced Six -Year plans for coordinated transportation program
expenditures.
• SVMC 3.35.010, Contract Authority
PREVIOUS COUNCIL ACTION TAKEN:
• May 7, 2013 — Administrative Report, Bridging the Valley;
• June 23, 2015 — Passed Resolution No. 15-005 adopting the 2016-2021 Six Year
Transportation Improvement Program (TIP), which included both the Barker Road and
the Pines Road Grade Separation Projects (GSP);
• April 5, 2016 — Passed motion to obligate federal earmark funds for the design of the GSP;
• November 8, 2016 — (Special 5 pm Meeting) Information Report on the status of the Barker
GSP;
• November 15, 2016 — Administrative Report on the Barker GSP status;
• November 22, 2016 — Informational Report;
• December 6, 2016 — Administrative Report;
• December 20, 2016 — Administrative Report;
• January 10, 2017 — Motion failed to contract with David Evans and Associates (DEA) for
project design services;
• February 21, 2017 — Administrative Report;
• February 28, 2017 — Passed Resolution 17-006, amending the 2017 TIP;
• May 23, 2017 — Passed Resolution No. 17-011 adopting the 2018-2023 Six -Year TIP, which
included the Grade Separation Project;
• August 22, 2017 — Passed motion to enter into contract with DEA for the project's Phase 1
(Initial Contract);
• October 24, 2017 — Administrative Report to discuss alternatives;
• January 30, 2018 — Administrative Report to discuss alternatives with Council consensus to
move the project forward with Alternative 5;
• March 2, 2018 — Administrative Report to discuss alternatives;
• March 13, 2018 — Administrative Report to discuss history and alternatives;
• March 16, 2018 — Administrative Report for Council and Chamber of Commerce;
• March 27, 2018 — Passed motion to select preferred alternative for advancing project;
• April 10, 2018 — Passed motion to execute supplemental agreement with DEA for the
project's Phase 2 design (DEA Contract Supplement #3);
• December 4, 2018 — Administrative Report to discuss project status;
• September 10, 2019 — Adoption of Ordinance 19-012 authorizing use of condemnation for
property acquisition with regard to three property owners;
• November 12, 2019 — Adoption of Ordinance 19-020 authorizing use of condemnation for
property acquisition with regard to a fourth property owner;
• January 14, 2020 — Passed motion to execute supplemental agreement with DEA;
Page 1 of 3
• January 21, 2020 — Passed motion to acquire two properties for the project;
• March 31, 2020 — Passed motion to execute agreement with Avista Corporation;
• May 12, 2020 — Passed motion to execute BSNF Overpass Agreement;
• June 30, 2020 — Passed motion to execute an Interlocal Agreement with WSDOT for Project
Construction and Construction Administration;
• February 2, 2021 — Administrative Report on bid award.
• May 4, 2021 — Passed motion to amend Avista Corporation agreement
• January 18, 2022 — Administrative Report on Change Orders
• March 29, 2022 — Passed motion to execute Change Order No. 38
• May 24, 2022 — Passed motion to execute Change Order No. 3 and 7
• September 13, 2022 — Passed motion to execute Change Order No. 40
• February 7, 2023 — Passed motion to execute Change Order No. 27 and 37.
• March 14, 2023 — Adoption of Resolution 23-004 Closing a Portion of North Flora Road to
Public Use
BACKGROUND:
WSDOT is currently administering the construction contract and providing the construction
management on the City's Barker/BNSF Grade Separation Project. On June 30, 2020, Council
passed a motion to authorize execution of the Interlocal Agreement between WSDOT and the
City. The following are significant items contained within the Agreement as the project moves
forward:
• WSDOT is the lead agency in contracting and administering the Construction Contract.
• WSDOT can issue change orders of $100,000 or less without the City's approval when
cumulative change orders are less than $350,000.
• Any single Change Order in excess of $100,000 requires City review and approval.
• The City will be part of WSDOT's Final Inspection and Project Acceptance procedures.
• The City will have the sole discretion to issue a Letter of Acceptance to WSDOT at the
final project closeout. Acceptance will not be given by the City until it is fully satisfied with
the project.
• The City will reimburse WSDOT for all costs associated with project construction and
construction administration.
WSDOT advertised the project on November 23, 2020, and awarded the project on January 28,
2021, to Max J. Kuney Company in the amount of $11,637,134.00.
The contractor completed the road and bridge improvements in April 2023, has been granted
substantial completion and is now working on remaining punch list items.
WSDOT has been coordinating with staff on all change orders with Max J. Kuney Company
regardless of their amounts. Currently, WSDOT has executed 34 change orders, including six
Council approved change orders. Executed change orders have accumulative total of
$1,651,558.97.
The attached Change Order No. 24 in the amount of $6,219.77 is for additional traffic control
needed to detour eastbound traffic from Trent Avenue onto Wellesley Avenue during a weekend
in order to complete the final pavement connection needed on Trent Avenue. The attached
Change Order No. 57 in the amount of $1,370.00 is for providing and installing two USDOT
overpass identification signs underneath the bridge, a BNSF requirement.
After Change Order 24 and 57 are executed, the new contract amount will be $13,296,282.74
which is 14.26% over the original contract.
Page 2 of 3
Staff will continue to work closely with WSDOT on all remaining change orders. All change orders
that increase the amount of the contract will come before Council for approval as the $350,000
authorization limit has been reached.
OPTIONS: 1) Authorize the City Manager to finalize and execute Change Order Numbers 24 and
57 with Max J. Kuney Company in the amount of $6,219.77 and $1,370.00 respectively, or 2)
Take other appropriate action.
RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager to finalize and
execute Change Order Numbers 24 and 57 with Max J. Kuney Company in the amount of
$6,219.77 and $1,370.00 respectively.
BUDGET/FINANCIAL IMPACTS: To date, the City has secured funding in excess of $26,000,000
for the Barker Road/BNSF Grade Separation Project, from seven sources. All change orders
between WSDOT and Max J. Kuney Company will be funded from the project funds and are grant
eligible.
STAFF CONTACT: Robert Lochmiller, CIP Engineering Manager
Gloria Mantz, City Engineer
ATTACHMENTS: Change Order No. 24; Change Order No. 57; Change Order Summary
Page 3 of 3
WASHINGTON STATE
DEPARTMENT OF TRANSPORTATION
CHANGE ORDER
DATE:01/17/23
PAGE 1 of 5
CONTRACT NO:
CONTRACT TITLE:
CHANGE ORDER NO:
009623 FEDERAL AID NO:TIGERIX 4123(005)
BARKER RD BNSF GRADE SEPARATION SPOKANE COUNTY -MP
24 TRAFFIC CONTROL REVISIONS
PRIME CONTRACTOR: 910609531
MAX J. KUNEY COMPANY
120 N RALPH ST
99202-4744
SPOKANE
WA 99220-0008
(X)Ordered by Engineer under the terms of Section 1-04.4 of the Standard Specifications
( )Change proposed by Contractor
ENDORSED BY:
Unilaterial
SURETY CONSENT:
CONTRACTOR SIGNATURE
2-22-23
DATE
ORIGINAL CONTRACT AMOUNT:
CURRENT CONTRACT AMOUNT:
ESTIMATED NET CHANGE THIS ORDER:
ESTIMATED CONTRACT TOTAL AFTER CHANGE:
ATTORNEY IN FACT
DATE
11,637,134.00
13,463,761.45
6,219.77
13,469,981.22
Signature Required: 'Project Engineer ( )State Construction Engineer
( )Regional Administrator Other Agency
PROJECT ENGINEER SIGNATURE
DATE
STATE CONSTRUCTION ENGINEER SIGNATURE
DATE
OTHER APPROVAL WHEN REQUIRED
REGIONAL ADMINISTRATOR SIGNATURE
DATE
SIGNATURE DATE
REPRESENTING
CG02v04(revised Feb 2005)
WASHINGTON STATE
DEPARTMENT OF TRANSPORTATION
CHANGE ORDER
DATE:01/17/23
PAGE 2 of 5
CONTRACT NO:009623 CHANGE ORDER NO: 24
All work, materials, and measurements to be in accordance with the provisions of
the Standard Specifications and Special Provisions for the type of construction
involved.
This contract is revised as follows:
Description
This change order adds the Traffic Control plan TC7A with associated work to
implement this plan to detour eastbound traffic on Wellesley Avenue during
the weekend closure. In addition, this change order adds installing two
business access signs onto posts, providing an additional portable changeable
message sign, installing an additional yield sign and 35 mph sign, and moving
a Type 3 barricade.
Plan Sheets
Sheet TC7A is added to the Contract as shown on Page 4 of this change order.
Sheet TC8 (Page 235 of 250) is revised as shown on Page 5.
Materials
The requirements of Section 1-10.1(1) shall apply.
Construction Requirements
The requirements of Section 1-10 shall apply.
The Contractor shall: provide and install the needed Class A signs to
implement traffic control plan TC7A; relocate a Type 3 barricade from
Bridgeport Avenue to Euclid Avenue; provide a PCMS for WB Trent Avenue with
the message advising traffic to slow down as they approach the RAB; install
the two "Business Access" Class A Signs located on busters at the
intersection of Flora Road/Garland Avenue and Garland Avenue/Barker Road onto
posts; install a 35 mph speed limit sign at approximately WE 122+00 LT; and
install one yield sign on westbound Wellesley Avenue at approximately WE
Station 118+00 LT.
Payment
"CO #24 Traffic Control Revisions", lump sum, shall be full compensation for
all mobilization, labor, materials, and equipment necessary to perform the
work described above.
Working Days
The number of working days is not affected by this change order.
WASHINGTON STATE
DEPARTMENT OF TRANSPORTATION
CHANGE ORDER
DATE:01/17/23
PAGE 3 of 5
CONTRACT NO:009623
CHANGE ORDER NO: 24
ITEM
GROUP
STD
UNIT OF
UNIT PRICE
EST QTY CHANGE
EST AMT CHANGE
NO
NO
ITEM
MEASURE
ITEM DESCRIPTION:
1028 01
ITEM DESCRIPTION:
1028 04
"CO #24 TRAFFIC CONTROL REVISIONS"
L.S. 5,030.84
"CO #24 TRAFFIC CONTROL REVISIONS"
L.S. 1,188.93
1.00
1.00
5,030.84
1,188.93
AMOUNT TOTAL
6,219.77
Approved: NT 8/18/21
Spokane County
Nff7TFS•
1, FOR SIGN CALLOUTS 1-11 SEE SHEET TC7.
2 FCR BARRER ROAD DETOUR SEE SHEET TC7.
3. THIS PLAN IS ONLY To SE USED 'PATH TC7.
4. SEE SHEET TC7B FOR SP.290fFLORA ROAD DETAIL
5. SEE SHEET TC8 FOR SIGN SONG DETAILS.
E-BND
SR-290
12
FILE NAME c pr_WoM1Go-.v_A+hIw r pn,1 003214psldms90Ea3LSPKV32_PS TC OOTA.Epn
nME 1:43:59 PM
DATE 41512021
RPI cn55 FOR CONSTRUCTION RECORD
[DETOUR]
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PLOTTED BY 120c
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114
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1
2
1
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SR-290
DATE
5R-290
USE
E•BND
TO
E-BND
WELLE-
CLOSED
DATE
CLOSED
SLEY
20 SEC
2.0 SEC
20 SEC
20 SEC
PLACED 7 DAYS PRIOR PLACED DURING
SR-290 CLOSURE
WASH
DESIGNED BY D. SEEMAN
ENTBRE➢ BY R. SORIA
TC SR290 CLOSURE
FEDAID PROJ.NO.
REP-HLP-TIGERDF6123{0051
CHECKED BY M. FEUBEND
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C9623
Change Order #24
Page 4 of 5
vI{
Washington State
Department of Transportation
LEGEND
DETOUR ROUTE
WORK ZONE
cQ5t, TYPE 3 BARRICA25
4 SEG I LOCATION AND.
ORIENTATION
DOUBLE POST SIGN
LOCATION AND ORIENTATION
PORTABLE CHANGABLE
MSI MESSAGE SIGN
IPC
SR290!BARKER ROAD
BNSF GRADE SEPARATION
SPOKANE COUNTY - MP 12.5
N.T.S.
Plat 1
11.101 PROM
TC7A
PROD. ENGR. M. ALLEN
ACCE➢ NEW SHEET
REOLONAL ADM. M.GRESMER
DESCRIPTION
DATE
NO.
EB SR-290 DETOUR PLAN
OPENS
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C9623
Change Order #24
Page 5 of 5
FILE NAME ' >.:IPN work2eo0v_0arker /not 23Zig9e1dm40054315PKV32 PS TC 008.tl8n
TIME 12:17..48 PM
RELEASE FOR CONSTRUCTION RECORD
DATE
PLOTTED RV
T11512021
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DESIGNED BY D.SEEN06
ENTERED BY R. BORJA
14 WAEF
MU NUM.
FELOAID PROJ.NO.
REP-HLP-TIGERIX-4121(005)
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Washington State
Department of Transportation
SR2901BARKER ROAD
BNSF GRADE SEPARATION
SPOKANE COUNTY -MP 12.5
Plot 1
TCS
235
C1150402 BY M. FELJBEPT1
PROJ.ENGR. M,ALLEN
ADDED SIGNS 12,17
7115121
REGIONAL AGM. M.GRIENER
DESCRIPTION
DATE
NO.
DETOUR SIGN DETAILS
.11.11111
260
WASHINGTON STATE
DEPARTMENT OF TRANSPORTATION
CHANGE ORDER
DATE:01/31/23
PAGE 1 of 6
CONTRACT NO:
CONTRACT TITLE;
CHANGE ORDER NO:
009623 FEDERAL AID NO:TIGERIX 4123(005)
BARKER RD BNSF GRADE SEPARATION SPOKANE COUNTY -MP
57 BNSF DOT CROSSING SIGNS
PRIME CONTRACTOR: 910609531
MAX J. KUNEY COMPANY
120 N RALPH ST
99202-4744
SPOKANE
WA 99220-0008
(X)Ordered by Engineer under the terms of Section 1-04.4 of the Standard Specifications
( )Change proposed by Contractor
ENDORSED BY:
K,cdGlth(7023:15PST)
CONTRACTOR SIGNATURE
Mar7,2023
DATE
ORIGINAL CONTRACT AMOUNT:
CURRENT CONTRACT AMOUNT:
ESTIMATED NET CHANGE THIS ORDER:
ESTIMATED CONTRACT TOTAL AFTER CHANGE:
Signature Required: Project Engineer
SURETY CONSENT:
ATTORNEY IN FACT
DATE
11,637,134.00
13,459,904.52
1,370.00
13,461,274.52
( )State Construction Engineer
( )Regional Administrator leOther Agency
PROJECT ENGINEER SIGNATURE
DATE
STATE CONSTRUCTION ENGINEER SIGNATURE
DATE
OTHER APPROVAL WHEN REQUIRED
REGIONAL ADMINISTRATOR SIGNATURE
DATE
SIGNATURE DATE
REPRESENTING
CG02v04(revised Feb 2005)
WASHINGTON STATE
DEPARTMENT OF TRANSPORTATION
CHANGE ORDER
DATE:01/31/23
PAGE 2 "of 6
I I
I CONTRACT NO:009623 CHANGE ORDER NO: 57 I
I I
All work, materials, and measurements to be in accordance with the provisions of
the Standard Specifications and Special Provisions for the type of construction
involved.
This contract is revised as follows:
Description
This change order adds two DOT Crossing signs provided by City of Spokane
Valley to be installed on the Barker Bridge over the BNSF Railroad tracks.
Plan Sheets
Plan sheets 169 (SS3), 178 (SN9) and 180 (SN11) of 250 are replaced by pages
4, thru 6 of this change order.
Materials
Sign anchor requirements - 1/4" stainless steel anchors or resin bonded
anchors shall be used in accordance with manufacturer's recommendations.
Construction Requirements
The Contractor shall install two DOT Crossing signs on the exterior ends of
Pier 3 crossbeam (BA Sta. 92+26.70). The installation is to take place after
the pigmented sealing is completed on the bridge. The signs are to be flush
mounted. The bottom of the signs should be 11 above the bottom of the
crossbeam and centered on the crossbeam side to side.
Payment
"CO #57 BNSF DOT Crossing Signs", lump sum, shall be full .compensation for
all materials, mobilization, labor, and equipment necessary to perform the
work described above.
Working Days
The number of working days is not affected by this change order.
WASHINGTON STATE
DEPARTMENT OF TRANSPORTATION
CHANGE ORDER
DATE:01/31/23
PAGE 3 of 6
CONTRACT NO:009623 CHANGE ORDER NO: 57
I I I
ITEMIGROUPISTD I UNIT OF
NO 1 NO IITEM I MEASURE I
I I I I
UNIT PRICE
EST QTY CHANGE
ITEM DESCRIPTION: "CO #57 BNSF DOT CROSSING SIGNS"
1048 04 L.S. 1,370.00
1.00
EST AMT CHANGE
1,370.00
AMOUNT TOTAL
1,370.00
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T.25N. R.45E. W.M.
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CO #57
Page 5 of 6
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BARKER RD
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0 SIGN RT SINGLE POST
SIGN WV DOUBLE POST
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REGIONAL ADM. M. GARNER
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DATE 110.
140
Washington State
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SPOKANE COUNTY -MP 12.5
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Page 6 of 6
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SIGNING DETAILS
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SIGN 2 OF 2. 2ND FROM TOP. MOUNT BACK TO BACK WITH SIGN 234
2-37
WB TR 110.48. LT
W11-2
PEDESTRIAN CROSSING
36
35
STANDARD
IX OR XI
STEEL
2Sx 2.5-
ST-4
122
9' 0'
1350
SIGN I OF 2. 1ST FROM TOP
238
WB TR 110+48. LT
W16-7P
3 OESTWATIONS- SPOKANE1WSLLSa1EWRATHDRUM
24
12
STANDARD
IX OR XI
T0'
SIGN 2 OF 2. 2ND FROM TOP
3-1
WB TR113+00. LT
RI-6(MOD)
LANE CONTROL
48
48
SEE SHT S1412
N
STEEL
25'x2.5'
ST-4
11.0
7'0'
14.00
3-2
WB TR 113+00. RT
R3-8IMOD)
LANE CONTROL
-48
48
SEE 6HT 5N12
IV
STEEL
2.6' x 2.5'
SB-2
11.0
T Or
4.00
BEHIND CURB, SLIP BASE REQUIRED
33
ES TR213+67.RT
SG-3
GUIDE SIGN -V LLES3EY AVE
120
114
SEE SHTSN71
II AND XI
CANT.
14.00
CANTILEVER SIGN, WITH SIGN 3-4
3-4
EB TR213.67.RT
SG-4
GUIDE SIGN-RATHDRUM
132
114
SEE SHT SNIT
II AND XI
CANTILEVER SIGN, WITH SIGNS3
3-5
WB TR 11500, LT
01-5
ROUNDABOUT DESTINATION
102.
78
SEE SHT SNI2
II AND XI
CANT,
14.00
CANTILEVER SIGN
4-1
WO TR 117.57, RT
W4-3L
ADDED LANE
36
36
STANDARD
11/
STEEL
2.5' x 2.5'
ST 1
11.2
T 0-
1425
4-2
WS TR 119,07. LT
E4-301(M3D)
EXIT GUIDE - BARXE_R RD
54
48
SEE SHT SNI2
IV
STEEL
2.5- x 2.5'
ST-4
11.5
0 0'
1480
(3)
4.3
W S TR 119+05. RT
E4-301(MO0)
EXIT GUIDE- BARKER RD
54
48
SEE SHT SN121
IV
STEEL
26' x 2.5-
ST-4
11.5
T 0"
1425
(3)
4-4
E6 TR 1 19+24. RT
01-le
DEPARTURE GUIDE - RATHDRUM
60
42
SEE SHT SN12
IV
STEEL
25' z 2.5'
ST-4
10.5
T 0'
14.50
(3)
4-5
WB TR121+70. LT
W2.6
ROUNDABOUT AHEAD
36
36
STANDARD
IV
STEEL
25'x2.5'
ST-4
12.7
9'0'
1250
SIGN 1OF21ST FROM TOP
4-6
W8 TR121+72, LT
W13-1
SPEED REDUCTION WARNING-20 MPH
1$
1B
STANDARD.
IV
T0'
SIGN 2 OF 2. 2ND FROM TOP
4-7
WE 121.78 LT
W2-6
ROUNDABOUT AHEAD
36
36
STANDARD
IV
STEEL
25'x 25'
ST-4
12.7
9' 0-
13.53
SIGN 1 OF 2 1ST FROM TOP
4-8
WE 121+78 LT
W13-1
SPEED REDUCTION WARNING -20 MPH
18
16
STANDARD
IV
T 0'
SIGN 2 OF 2. 2ND FROM TOP
5-1
TR E8222400 RT
M1-701
STATE ROUTE DIRECTIONAL
36
4$
STANDARD
IV
STEEL
2Sx 2,5'
ST-4
11.0
7'0'
13.50
5-2
TR EB 225.50 RT
D2-1
DISTANCE- RATHDRUM 14
60
16
SEE SHT SN12
IV
STEEL
2Sx 2.5'
S7 .'
6.5
T 0'
1450
5-3
TR EB 223.50 LT
R6-1
ONE WAY
35
1E.
STANDARD
N
STEEL
2.5'x 2.5'
ST-4
4,5
T 0'
6.00
INSTALL SIGN FACING NORTH
7-1
BA 75409 LT
R2-1
SPEED LIMIT -45 MPH
30
36
STANDARD
IV
STE?z
2.5"x 2.5'
SS-2
10.0
T 0'
1325
BEHIND CURS. SUP BASE REQUIRED
7-2
BA 79*00 RT
R3-96
CENTER LANE
24
36
STANDARD
IV
STEEL
2.5-x 25-
53-2
10,0
T 0'
13.00
BEHIND CURB, SUP EASE. REQUIRED
73
BA811.49 LT
R3-9B
CENTER LANE
24
36
STANDARD
N
STEEL
2.5' x 25'
SS-2
10.0
T 0'
13.00
BEHIND CURB. SLIP RA^+F REQUIRED
6-5
BA 85+C0 RT
R3-98
CENTER LANE
24
36
STANDARD
N
STEEL
2Sx 2.5-
SB-2
11.6
8' Cr
3.00
B€-IIND CURE. SUP RASP REQUIRED. SIGN 1 OF 2 1ST FROM TOP
S-2
BA 85.00 RT
R3-9dP
END PLAQUE
30
12
STANDARD
IV
T 0'
SIGN 2 OF Z. 2ND FROM TOP
8-3
BA 86.52 RT
R1-1
STOP
36
36
STANDARD
IV
STEEL
2Sx 2,5'
58-2
10.0
T a'
4.50
BEHIND CURB. SUP BASE REQUIRED
3-4
SA87.55RT
W2-6
ROUNDABOUT AHEAD
36
36
STANDARD
IV
STEEL
2Sx2.5'
SE-2
13.2
F0'
450
8.5
BA 87+5S PT
W13-1
SPEED REDUCTION WARNING -20 MPH
24
24
STANDARD
1V
7' (T
8-6
BA 87+81 LT
R3-98
CENTER LANE
24
36
STANDARD
IV
STEEL
2.5'x 25-
SB-2
10.0
T a•
3.00
BEHIND CURB. SUP BASE REQUIRED
9-1
BA89+80 LT
01-5
ROUNDABOUT DESTINATION - TRENT AVE
108
76
STANDARD
11 AND XI
CANT.
1T 0'
1525
CANTILEVER SIGN
9-2
BA 89.80 LT
R2-1
SPEED LIMIT- 35 MPH
30
36
STANDARD
IV
T 0'
MOUNTED TO CANTILEVER SIGN SUPPORT
10-1
L 428+40 RT
W2-2
SIDE ROAD
36
36
STANDARD
N
STEEL
25' x 2.5'
ST-4
11.2
7' 0'
5.00
ID-2
1437+00 RT
W1.7
TWO -DIRECTION LARGE ARROW
48
30
STANDARD
IV
Si t6L
2Sx25'
ST-4
9.5
7'0'
6.00
INSTALL SIGN FACING NORTH
11111
9-3
8A 92.24.50 LT
SG5
BNSF DOT CROSSING
12
37
STANDARD
IV
MOUNT TO PIER 3 CROSSBEAM ENDS
9-4
6A 92.36.75 RT
SG•5
BNSF DOT CROSSING
12
37
STANDARD
Iv
MOUNT TO PIER 3 CROSSBEAM ENOS
i
...
-.-.yam---i. )..... e4-4-u.0
..
.' 1.
-.,.. ....".•
..
. W
w
- 0
NOTES: 1. POST LENGTHS AND W VALUES SHOWN ARE APPROXIMATE FINAL VALUES SHALL BE CONSTRUCTION NOTES: (1) SIDE ROAD W OFFSET DISTANCE WAS DETERMINED FRDM EDGE OF PAVEMENT.
2 FOR CODE REFERENCES AND STANDARD SIGN LAYOUT SEE (2) SIDE ROAD' W' OFFSET DISTANCE WAS DETERMINED FROM THE EDGE OF GRAVEL
WASHINGTON STATE SIGN FABRICATION MANUAL, (3) INSTALL 7 FOOT MIN. INSERT OF 225-X12GA POST NESTED INSIDE EACH 2.5-X12GA
3. FOR CODE REFERENCES AND STANDARD SIGN LAYOUT SEE WASHINGTON STATE SIGN FABRICATION MANUAL POST.
4. ALL SIGNS 36" 1N WIDTH OR GREATER SHALL HAVE SIGN BRACING. SEE WSDOT STANDARD PLAN G-501O.03.
5. UNLESS OTHERWISE NOTED. RN' OFFSET DISTANCE 0 V' HEIGHT WAS DETERMINE FROM THE WHITE EDGE UNE.
C9623
CO#57
Page 4of6
FILENAME 4/653 WOR46c0SV_BARKER_BNSF_01132100410354DG32L53GN SPECS SHELLALSIJ - P1,rlo4 eV OIANTEN CALOUIi0LIN
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Barker Road/BNSF Grade Separation Project
Change Order Summary
Spokane
�jValley
No.
Description
Negotiated/
On -Executed CO's
Council
Approved
Change Orders
WSfOTAproved
Change Orders
Work Day
Change+/ -
Remarks/Statue
Costs
Costs
Costs
CO#1
HMA Mix 1/2 Inch Revisions
$ -
0
No cost change order to substitute a different gradation mix of asphalt
CO #2
Common Borrow Measurement Revision
$ -
0
No cost change order that revises the measurement method of Common Borrow(BI #18)
CO#3
BNSF Material Requirements -Hatch Road Source
$ 1,031,700.00
0
Contract included the standard WSDOT specifications for Common Borrow (till mnleriol). The contractor's material source met WSDOT
specifications, but was rejected by BNSF and could not be used within the BNSF property portion of the project. Approximately 35,000 CY is
needed within the BNSF properly. The closest source allowed by BNSF,substantially increases the hauling operation (approx. 5 limes longer
duration). The material is also sandy material which changes the compaction eftbrts needed for the material.
CO 04
Remove Structure & Obstruction Overhead
$ I8$00.00
5
Extended overhead costs (5 days) to deal with removal of discovered buried concrete and metal structures located on the acquired Highland
Estates property. Structures were unknowro
CO#5
Buy America PRV Valve
Change order not used/voided,
C0116
Undocumented Fill Erplomtion & Overhead
$ 5.650.80
1
Extended overhead cost (I day) rind explondon, work to determine the limits of the unsuitable buried material located on the acquired Cassell
property. Material was buried by the previous properly owner and was unknown,
CO #7
Concrete Island Omani w Revisions
$ 37,882.00
0
Additional concrete quantities for roundabout islands. Original hid quantities did not cover all the contract work shown in the plans.
CO N8
Additional Stripe Removal
$ 9,563.04
0
Work to remove additional existing pavement markings
CO #9
Undocumented Fill Excavation Overhead
$ 44,400.00
12
Extended overhead cost (12 days) for the excavation work to remove the unsuitable material from the acquired Cassell property.
CO#10
Barker Specie] WZTC Sign
S 342.97
0
Sign changes needed for traffic control
CO#11
Additional Sign Removal
$ 423.58
0
Sign changes needed for traffic control
CO#12
Added Class A Signs
$ 1,676.26
0
Sign changes needed for traffic control
CO 413
Added Borrow & Embankment
$ 150,000.00
0
Additional fill material and compaction needed to fill in the unsuitable material excavation on the acquired Cassell property.
CO#14
R&oeole Utilin'Line
-
$ 8,27G.25
0
Relocated CenluryLink fiber optic line that Ins in conflict with improvements. Line is wvitltin an existing easement and was not where
original design locates showed.
CO#15
DT Line HMA added Bid Item
$ -
0
No coal change order to substitute a different gradation mix of asphalt for the detour rood.
CO#16
Allowable Recycled Material
$ -
0
No cost chmge order to allow more recycled concrete materials to be used in the common borrow (except BNSF property).
CO N17
Century -Link Shoring
$ 24,555.40
0
To maintain access to the existing CenluryLink null using shoring until the vault can be abandoned otter the bridge is constructed. This
allowed for the fill of the roundabout to continue while the bridge was delayed.
CO NI
CMP Material Reiision
$ (13,875.46)
0
Credit for material substitution on drainage pipe.
CO#19
Bollards Not Used
$ (16,655.20)
0
Credit for using large rocks instead of bollards to protect Avistn power poles along the detour road.
CO#20
PRV Material Change
$ (250.00)
0
Material costs for a change needed on the relocation of the water main pressure reducing vault..
CO N21
Girder Sweep Measurement
$ 2,295,31
0
Additional BNSF construction requirement on placing the bridge girders beyond the contract requirements.
CO#24
Revised Traffic Control
$ 6,219,77
0
Addition& traffic control needed in order to open Trent and the roundabout to traffic in 2021.
CO#25
SE Line Surveying Error
$ 1,683.20
0
Addition& surveying required due to plan error.
CO#26
Temporary Striping Lang Duration
$ 9,139.80
0
Install temporary paint pavement markings instead of plastic in order to open Trent and the roundabout to traffic in 2021.
CO#27
TESC Plan Approval Delay
$ 12,897.11
0
Standby costs associated with BNSF review period on the TESC plan.
CO#28
DRl-1 Revisions
$ 4,000.00
0
Minor drainage changes on Trent Ave
CO1130
Roundabout Caution Signs
$ 4,076.00
0
Additional permanent truck warning signs at the roundabout requested by WSDOT Traffic.
CO032
CSBC/CSTC No Scale Check
S 0,619.041
0
Credit for rock material due to not providing truck scale certification.
C0434
Detour Signs
$ 2,784.64
0
Additional traffic control signs needed to detour traffic for the Trent Ave eastbound closure.
CO#35
BI#147 Wire Fence
$ (29,990.18)
0
Reduction in retaining wall fence quantities
CO #36
Bluekout Size Revision
$ -
0
No cost change order to revise the utility block out details al the end wall and piers
CO#37
Excavation & Column Submittal Delw's
$ 203,953.00
47
Standby and extended overhend costs due to BNSF's review period (47 days) on the excavation and column fanning pion submittals.
C0438
RAB Completion
$ 129,500.00
35
Extended overhead costs (35 days) in order to open Trent and the roundabout to traffic in 2021.
CO#39
Weed Barrier
$ -
0
No cost change order to substitute the material specification for the weed barrier
CO N40
TmlineRV Temporary Driveway
$ 10,300.00
0
Provide a temporary acceses forTrueLine RV while constructing improvements in front of their business.
CO 442
June l9th Holiday
$ -
0
No cost change order, to include June 191h as o non -wading do.
CO #52
Striping Revision
$ (1,218.79)
0
Change in pavement marking on the bridge and approach slabs
CO#55
CSBC/CSTC No Scale Check
$ (3,436.72)
0
Credit for rock material due to not providing lock sale certification.
CO#57
BNSF DOT Signs
$ 1,370.00
0
BNSF required two U$DOT signs placed on the bridge to identify the overpass crossing number.
$ 7,58/.77 $ 1,431,232.11 $ 220,326.8
Original Contract $ 11,637,134.00
WSDOT Approved Change Orders $ 220,326.86 1.89% of Origin& Contract (30 CO's)
Council Approved Change Orders $ 1,431,232.11 12.30% of Original Conlrnct (6 CO's)
Total Executed Change Orders S 1,651,558.97 14.19% of Original Contract (34 CO's)
Fending Approval Change Orders $ 7,589.77 0.07% of Original Contract (2 CO's)
Total Change Orders $ 1,659,148.74 14.26% of Original Contract
Revised Contract Amount $ 13,296,282.74
Change Orders Pending Council Approval
Council Approved Executed Change Orders
WSDOT Approved Change Orders (Within the $350,00 approving limits per Interloc& Agreement)
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 2, 2023 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Motion Consideration: Barker Road/BNSF Grade Separation Project —
Interlocal Agreement Amendment No. 2 with WSDOT for Project Construction and Construction
Administration
GOVERNING LEGISLATION:
• RCW 35.77.010, Perpetual Advanced Six -Year plans for coordinated transportation program
expenditures.
• SVMC 3.35.010, Contract Authority
PREVIOUS COUNCIL ACTION TAKEN:
• May 7, 2013 — Administrative Report, Bridging the Valley;
• June 23, 2015 — Passed Resolution No. 15-005 adopting the 2016-2021 Six Year
Transportation Improvement Program (TIP), which included both the Barker Road and
the Pines Road Grade Separation Projects (GSP);
• April 5, 2016 — Passed motion to obligate federal earmark funds for the design of the GSP;
• November 8, 2016 — (Special 5 pm Meeting) Information Report on the status of the Barker
GSP;
• November 15, 2016 — Administrative Report on the Barker GSP status;
• November 22, 2016 — Informational Report;
• December 6, 2016 — Administrative Report;
• December 20, 2016 — Administrative Report;
• January 10, 2017 — Motion failed to contract with David Evans and Associates (DEA) for
project design services;
• February 21, 2017 — Administrative Report;
• February 28, 2017 — Passed Resolution 17-006, amending the 2017 TIP;
• May 23, 2017 — Passed Resolution No. 17-011 adopting the 2018-2023 Six -Year TIP, which
included the Grade Separation Project;
• August 22, 2017 — Passed motion to enter into contract with DEA for the project's Phase 1
(Initial Contract);
• October 24, 2017 — Administrative Report to discuss alternatives;
• January 30, 2018 — Administrative Report to discuss alternatives with Council consensus to
move the project forward with Alternative 5;
• March 2, 2018 — Administrative Report to discuss alternatives;
• March 13, 2018 — Administrative Report to discuss history and alternatives;
• March 16, 2018 — Administrative Report for Council and Chamber of Commerce;
• March 27, 2018 — Passed motion to select preferred alternative for advancing project;
• April 10, 2018 — Passed motion to execute supplemental agreement with DEA for the
project's Phase 2 design (DEA Contract Supplement #3);
• December 4, 2018 — Administrative Report to discuss project status;
• September 10, 2019 — Adoption of Ordinance 19-012 authorizing use of condemnation for
property acquisition with regard to three property owners;
• November 12, 2019 — Adoption of Ordinance 19-020 authorizing use of condemnation for
property acquisition with regard to a fourth property owner;
• January 14, 2020 — Passed motion to execute supplemental agreement with DEA;
• January 21, 2020 — Passed motion to acquire two properties for the project;
Page 1 of 3
• March 31, 2020 — Passed motion to execute agreement with Avista Corporation;
• May 12, 2020 — Passed motion to execute BSNF Overpass Agreement;
• June 30, 2020 — Passed motion to execute an Interlocal Agreement with WSDOT for Project
Construction and Construction Administration;
• February 2, 2021 — Administrative Report on bid award;
• May 4, 2021 — Passed motion to amend Avista Corporation agreement;
• January 18, 2022 — Administrative Report on Change Orders;
• March 29, 2022 — Passed motion to execute Change Order No. 38;
• May 24, 2022 — Passed motion to execute Change Order No. 3 and 7;
• September 13, 2022 — Passed motion to execute Change Order No. 40;
• February 7, 2023 — Passed motion to execute Change Order No. 27 and 37;
• March 14, 2023 — Adoption of Resolution 23-004 Closing a Portion of North Flora Road to
Public Use
BACKGROUND:
WSDOT is currently administering the construction contract and providing the construction
management on the City's Barker/BNSF Grade Separation Project. On June 30, 2020, Council
passed a motion to authorize execution of the Interlocal Agreement between WSDOT and the
City. The following are significant items contained within the Agreement as the project moves
forward:
• WSDOT is the lead agency in contracting and administering the Construction Contract.
• WSDOT can issue change orders of $100,000 or less without the City's approval when
cumulative change orders are less than $350,000.
• Any single Change Order in excess of $100,000 requires City review and approval.
• The City will be part of WSDOT's Final Inspection and Project Acceptance procedures.
• The City will have the sole discretion to issue a Letter of Acceptance to WSDOT at the
final project closeout. Acceptance will not be given by the City until it is fully satisfied with
the project.
• The City will reimburse WSDOT for all costs associated with project construction and
construction administration
• Their construction administration was originally estimated at $1,437,685.00. The amount
was only based on 10% of the engineer's estimate at the time.
Due to the unanticipated length of construction and the costs to oversee the project through
completion, WSDOT is now anticipating total construction administration cost to be
$2,300,000.00, a $862,315.00 increase over the previous estimate. This total amount includes
$415,000.00 of City staff and consultant design support costs which occurred during construction.
At the time of the original agreement, WSDOT and the City were anticipating that any City costs
associated with construction would be billed directly to the project grant and not to WSDOT. In
order to streamline the project billing and reimbursement, WSDOT decided to transfer all the
project's construction grant funds to WSDOT, so only one agency was in charge of paying
expenditures and requesting reimbursements from the grant agencies. The City will then be
reimbursed by WSDOT for any construction related costs incurred by the City.
The amendment allows WSDOT to continue to bill to the project's grant for their construction
administration costs and allows the City to be reimbursed by WSDOT for our construction related
costs on the project.
OPTIONS: 1) Authorize the City Manager to execute the Interlocal Agreement GCB 3305
Amendment #2 between WSDOT and the City; or 2) Take other appropriate action.
RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager to finalize and
execute the Interlocal Agreement GCB 3305 Amendment #2 between WSDOT and the City.
Page 2 of 3
BUDGET/FINANCIAL IMPACTS: To date, the City has secured funding in excess of $26,000,000
for the Barker Road/BNSF Grade Separation Project, from seven sources.
STAFF CONTACT: Robert Lochmiller, CIP Engineering Manager
Gloria Mantz, City Engineer
ATTACHMENTS: GCB 3305 Amendment No. 2
Page 3 of 3
GCB 3305 Amendment No. 2
This Amendment No. 2 is made and entered into between Washington State, Department
of Transportation, hereafter the "WSDOT," and the City of Spokane Valley, hereinafter
referred to as "Local Agency" hereinafter to be referred to individually as the "Party" and
collectively as the "Parties."
RECITALS
1. The Parties entered into Agreement, GCB 3305, on July 13, 2020, for the
construction administration of the Barker Road/BNSF grade separation project at
SR 290 and Barker Road.
2. The Parties amended the Agreement of GCB 3305 on July 13, 2020.
3. The Construction Engineering needed for the project has extended beyond the
original estimated duration that was anticipated by both Parties at the start of
construction.
4. The Parties entered into Agreement, GCB 3588, on October 21, 2022, for
WSDOT to reimburse the Local Agency for staff time and their consultant's
construction support expenses during the construction of the project.
5. The Parties desire to amend the Agreement in accordance with Section 13.1, to
account for additional Construction Engineering costs associated with a longer
duration of WSDOT's Contract administration needed for the project and to
include the City costs per GCB 3305.
Now, therefore, by virtue of Title 39.34 RCW, pursuant to the above recitals that are
incorporated herein as if fully set forth below and in consideration of the terms,
conditions, covenants and performances contained in or the attached Exhibits by this
reference made a part of this Agreement,
IT IS MUTUALLY AGREED AS FOLLOWS:
Section 6.1 is revised to read: The Local Agency agrees that it shall be responsible for the
Construction Engineering costs to cover all actual direct and related indirect costs
associated with Contract administration. The Construction Engineering cost to complete
is estimated at $2,300,000 which includes $415,000 of anticipated Local Agency costs.
WSDOT will directly bill the Construction Engineering costs to the project's secured
state and federal funds until they are depleted.
After all the project's state and federal funds have been exhausted, WSDOT shall invoice
in remaining Construction Engineering costs to the Local Agency and provide supporting
documentation, for which the Local Agency agrees to pay WSDOT within thirty (30)
calendar days of receipt and approval of an invoice. A partial payment will not constitute
agreement as to the appropriateness of any item and that, at the time of final invoice, the
Parties will resolve any discrepancies.
GCB 3305 Amendment No.2 Page 1 of 2
1. All other terms and conditions of the Agreement shall remain in full force and effect
except as modified by this Amendment No. 2.
IN WITNESS WHEREOF, the Parties hereto have executed this Amendment No. 1 as of the
Party's date last signed below.
City of Spokane Valley
Washington State
Department of Transportation
By:
By:
Printed: John Hohman
Printed: Todd Trepanier
Title: City Manager
Title: Regional Administrator
Date:
Date:
GCB 3305 Amendment No.2 Page 2 of 2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 2, 2023 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Motion Consideration — Bid Award for Park Rd Sidewalk Project, Nora
to Baldwin: CIP #0345
GOVERNING LEGISLATION: SVMC 3.35.10 — Contract Authority
PREVIOUS COUNCIL ACTION TAKEN:
• February 8, 2022 — Administrative Report on potential projects for TIB Complete Streets
program.
• February 15, 2022 — Motion consideration for TIB Complete Streets funding.
• February 21, 2023 - Administrative report discussing the 2023 construction projects.
BACKGROUND: The Park Rd Sidewalk Project, Nora to Baldwin is funded with a grant from
the Transportation Improvement Board (TIB) Complete Streets Program, along with city funds.
This project will install new sidewalk along the west side of Park Rd, upgrade curb ramps to
current ADA standards, provide stormwater conveyance and treatment facilities, and install
intelligent transportation services (ITS) conduit and junction boxes for future connectivity of the
signal system to the city network.
Project Costs Project Budget
Preliminary Engineering $ 70,500 TIB Grant $ 300,000
Right of Way $ 7,500 REET Funds $ 270,000
Construction $ 630,000 Fund 402 $ 216,000
Construction Contingency $ 78,000
Total Estimated Costs $ 786,000 Total Budget: $ 786,000
The Engineer's Estimate for construction was $609,682. The project was advertised on April
7t", 2023. The City received and opened four bids on April 21st, 2023. The lowest, responsive,
responsible bidder is Red Diamond Construction, Inc. with a bid of $513,820.50, approximately
16% less than the engineer's estimate. The project's bid tabulation is attached.
OPTIONS: 1) Move to award the contract to the lowest responsive and responsible bidder, or 2)
take other appropriate action.
RECOMMENDED ACTION OR MOTION: Move to award the Park Rd Sidewalk Project, Nora
to Baldwin - CIP #0345 contract to Red Diamond Construction, Inc. in the amount of
$513,820.50 and authorize the City Manager to finalize and execute the construction contract.
BUDGET/FINANCIAL IMPACTS: The total project budget is $786,000 and there are sufficient
funds to cover the costs for this project.
STAFF CONTACT: Gloria Mantz, PE, City Engineer
ATTACHMENTS: CIP # 0345 — Bid Tab
BID TABULATION
Park Rd Sidewalk Project, Nora to Baldwin
Project CI P No. 0345
Spoka c
'al lei
Item # Units Quantity
Engineers Estimate
Red Diamond Construction, Inc.
NA Degerstrom, Inc.
National Native American
Construction Inc.
Big Sky D, Corp.
Unit Price
Total Cost
Unit Price
Total Cost
Unit Price
Total Cost
Unit Price
Total Cost
Unit Price
Total Cost
Sched A
101
MINOR CHANGE
CALC
1
$25,000.00
$25,000.00
$25,000.00
$25,000.00
$25,000.00
$25,000.00
$25,000.00
$25,000.00
$25,000.00
$25,000.00
102
CONSTRUCTION SURVEYING
LS
1
$10,000.00
$10,000.00
$18,000.00
$18,000.00
$7,500.00
$7,500.00
$14,020.00
$14,020.00
$21,809.00
$21,809.00
103
SPCC PLAN
LS
1
$500.00
$500.00
$600.00
$600.00
$1,200.00
$1,200.00
$800.00
$800.00
$2,726.00
$2,726.00
104
PUBLIC LIAISON REPRESENTATIVE
LS
1
$7,000.00
$7,000.00
$2,700.00
$2,700.00
$1,200.00
$1,200.00
$3,864.00
$3,864.00
$2,637.00
$2,637.00
105
MOBILIZATION
LS
1
$66,000.00
$66,000.00
$57,250.00
$57,250.00
$55,000.00
$55,000.00
$47,000.00
$47,000.00
$55,696.00
$55,696.00
106
PROJECT TEMPORARY TRAFFIC CONTROL
LS
1
$15,000.00
$15,000.00
$32,000.00
$32,000.00
$30,000.00
$30,000.00
$31,500.00
$31,500.00
$35,951.00
$35,951.00
107
PORTABLE CHANGEABLE MESSAGE SIGN
HR
336
$7.50
$2,520.00
$4.00
$1,344.00
$3.00
$1,008.00
$23.00
$7,728.00
$8.00
$2,688.00
108
DOCUMENTATION COMPLIANCE
EST
1
$2,500.00
$2,500.00
$2,500.00
$2,500.00
$2,500.00
$2,500.00
$2,500.00
$2,500.00
$2,500.00
$2,500.00
109
CLEARING AND GRUBBING
LS
1
$15,000.00
$15,000.00
$6,800.00
$6,800.00
$5,000.00
$5,000.00
$17,037.00
$17,037.00
$16,585.00
$16,585.00
110
REMOVAL OF STRUCTURES AND OBSTRUCTIONS
LS
1
$5,000.00
$5,000.00
$5,000.00
$5,000.00
$2,700.00
$2,700.00
$10,475.00
$10,475.00
$4,084.00
$4,084.00
111
REMOVE FENCE
LF
35
$50.00
$1,750.00
$40.00
$1,400.00
$10.50
$367.50
$8.00
$280.00
$23.00
$805.00
112
REMOVE CEMENT CONCRETE CURB
LF
195
$15.00
$2,925.00
$14.00
$2,730.00
$3.00
$585.00
$11.00
$2,145.00
$17.00
$3,315.00
113
REMOVE CEMENT CONCRETE SIDEWALK/ DRIVEWAY APPROACH
SY
70
$15.00
$1,050.00
$20.00
$1,400.00
$11.00
$770.00
$31.00
$2,170.00
$42.00
$2,940.00
114
SAWCUT ASPHALT PAVEMENT
LF-IN
3075
$1.00
$3,075.00
$1.20
$3,690.00
$3.00
$9,225.00
$3.00
$9,225.00
$3.00
$9,225.00
115
REMOVE ASPHALT PAVEMENT
SY
650
$3.50
$2,275.00
$11.00
$7,150.00
$3.00
$1,950.00
$15.00
$9,750.00
$8.00
$5,200.00
116
POTHOLE UTILITY
EACH
2
$350.00
$700.00
$500.00
$1,000.00
$2,000.00
$4,000.00
$592.00
$1,184.00
$1,152.00
$2,304.00
117
ROADWAY EXCAVATION INCL. HAUL
CY
135
$100.00
$13,500.00
$65.00
$8,775.00
$65.00
$8,775.00
$129.00
$17,415.00
$76.00
$10,260.00
118
CRUSHED SURFACING TOP COURSE
SY
90
$12.00
$1,080.00
$40.00
$3,600.00
$33.00
$2,970.00
$59.00
$5,310.00
$76.00
$6,840.00
119
CRUSHED SURFACING TOP COURSE, 4 IN. DEPTH
SY
35
$12.00
$420.00
$50.00
$1,750.00
$40.00
$1,400.00
$59.00
$2,065.00
$117.00
$4,095.00
120
CRUSHED SURFACING TOP COURSE, 6 IN. DEPTH
SY
735
$15.00
$11,025.00
$21.00
$15,435.00
$15.50
$11,392.50
$19.00
$13,965.00
$23.00
$16,905.00
121
HMA CL. 3/8 IN. PG 64H-28 4 IN. DEPTH
SY
735
$65.00
$47,775.00
$19.00
$13,965.00
$38.00
$27,930.00
$43.00
$31,605.00
$51.00
$37,485.00
122
JOB MIX COMPLIANCE PRICE ADJUSTMENT
CALC
1
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
123
COMPACTION PRICE ADJUSTMENT
CALC
1
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
124
HMA SURFACE SMOOTHNESS COMPLIANCE
CALC
1
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
125
ADJUST EXISTING WATER VALVE
EACH
2
$1,500.00
$3,000.00
$900.00
$1,800.00
$500.00
$1,000.00
$512.00
$1,024.00
$586.00
$1,172.00
126
EROSION CONTROL AND WATER POLLUTION PREVENTION
LS
1
$1,000.00
$1,000.00
$2,900.00
$2,900.00
$8,000.00
$8,000.00
$2,407.00
$2,407.00
$688.00
$688.00
127
SALVAGE/RELAY LANDSCAPE PAVER/BLOCK WALL
LS
1
$1,000.00
$1,000.00
$850.00
$850.00
$5,500.00
$5,500.00
$5,608.00
$5,608.00
$5,997.00
$5,997.00
128
BARK MULCH
SY
5
$40.00
$200.00
$120.00
$600.00
$200.00
$1,000.00
$51.00
$255.00
$55.00
$275.00
129
TOPSOIL TYPE C, 3 IN. DEPTH
SY
70
$30.00
$2,100.00
$18.00
$1,260.00
$22.00
$1,540.00
$10.00
$700.00
$11.00
$770.00
130
SOD INSTALLATION
SY
60
$85.00
$5,100.00
$20.00
$1,200.00
$55.00
$3,300.00
$33.00
$1,980.00
$35.00
$2,100.00
131
IRRIGATION SYSTEM REVISION
EACH
3
$1,800.00
$5,400.00
$500.00
$1,500.00
$900.00
$2,700.00
$1,529.00
$4,587.00
$1,636.00
$4,908.00
132
CEMENT CONC. MOW CURB
LF
20
$40.00
$800.00
$90.00
$1,800.00
$40.00
$800.00
$53.00
$1,060.00
$127.00
$2,540.00
133
CEMENT CONC. TRAFFIC CURB AND GUTTER
LF
740
$75.00
$55,500.00
$42.50
$31,450.00
$50.00
$37,000.00
$66.00
$48,840.00
$47.00
$34,780.00
134
CEMENT CONC. PEDESTRIAN CURB
LF
40
$65.00
$2,600.00
$60.00
$2,400.00
$45.00
$1,800.00
$44.00
$1,760.00
$75.00
$3,000.00
135
CEMENT CONCRETE DRIVEWAY APPROACH
SY
175
$150.00
$26,250.00
$120.00
$21,000.00
$135.00
$23,625.00
$196.00
$34,300.00
$168.00
$29,400.00
136
CHAIN LINK FENCE
LF
30
$75.00
$2,250.00
$107.00
$3,210.00
$170.00
$5,100.00
$127.00
$3,810.00
$273.00
$8,190.00
137
CEMENT CONC. SIDEWALK
SY
255
$100.00
$25,500.00
$90.00
$22,950.00
$120.00
$30,600.00
$153.00
$39,015.00
$126.00
$32,130.00
138
CEMENT CONC. CURB RAMP TYPE PARALLEL B
EACH
2
$2,750.00
$5,500.00
$5,000.00
$10,000.00
$1,350.00
$2,700.00
$2,325.00
$4,650.00
$5,137.00
$10,274.00
139
MAILBOX SUPPORT, TYPE 1
EACH
3
$650.00
$1,950.00
$700.00
$2,100.00
$550.00
$1,650.00
$637.00
$1,911.00
$306.00
$918.00
140
JUNCTION BOX, TYPES
EACH
2
$3,000.00
$6,000.00
$3,875.00
$7,750.00
$3,500.00
$7,000.00
$4,270.00
$8,540.00
$4,566.00
$9,132.00
141
CONDUIT PIPE 2 IN. DIA.
LF
725
$70.00
$50,750.00
$32.00
$23,200.00
$30.00
$21,750.00
$47.00
$34,075.00
$50.00
$36,250.00
142
PERMANENTSIGNING
LS
1
$5,000.00
$5,000.00
$1,950.00
$1,950.00
$2,000.00
$2,000.00
$3,824.00
$3,824.00
$2,658.00
$2,658.00
143
PLASTIC LANE LINE
LF
615
$6.00
$3,690.00
$5.30
$3,259.50
$6.00
$3,690.00
$8.00
$4,920.00
$7.00
$4,305.00
144
REMOVE PAINT LINE
LF
540
$5.00
$2,700.00
$3.00
$1,620.00
$3.00
$1,620.00
$3.00
$1,620.00
$4.00
$2,160.00
Total Sched A
$440,388.00
$354,891.50
$362,851.00
$459,927.00
$460,700.00
Item # Units Quantity
Engineers Estimate
Red Diamond Construction, Inc.
NA Degerstrom, Inc.
National Native American
Construction Inc.
Big Sky D, Corp.
Unit Price
Total Cost
Unit Price
Total Cost
Unit Price
Total Cost
Unit Price
Total Cost
Unit Price
Total Cost
Sched B -Stormwater
201
POTHOLE UTILITY
EACH
6
$350.00
$2,100.00
$750.00
$4,500.00
$1,000.00
$6,000.00
$592.00
$3,552.00
$1,152.00
$6,912.00
202
REMOVE EXISTING CATCH BASIN
EACH
1
$750.00
$750.00
$600.00
$600.00
$700.00
$700.00
$4,171.00
$4,171.00
$588.00
$588.00
203
ABANDON EXISTING DRYWELL
EACH
3
$1,000.00
$3,000.00
$1,400.00
$4,200.00
$1,000.00
$3,000.00
$2,593.00
$7,779.00
$1,030.00
$3,090.00
204
REMOVE CEMENT CONCRETE CURB
LF
160
$15.00
$2,400.00
$14.00
$2,240.00
$6.00
$960.00
$13.00
$2,080.00
$15.00
$2,400.00
205
REMOVE CEMENT CONCRETE SIDEWALK/ DRIVEWAY APPROACH
SY
20
$15.00
$300.00
$40.00
$800.00
$24.00
$480.00
$83.00
$1,660.00
$58.00
$1,160.00
206
SAWCUT ASPHALT PAVEMENT
LF-IN
1075
$1.00
$1,075.00
$1.20
$1,290.00
$3.00
$3,225.00
$3.00
$3,225.00
$3.00
$3,225.00
207
STORMWATER PATCH REMOVAL
SY
440
$3.50
$1,540.00
$11.00
$4,840.00
$15.00
$6,600.00
$14.00
$6,160.00
$8.00
$3,520.00
208
ROADWAY EXCAVATION INCL. HAUL
CY
65
$100.00
$6,500.00
$88.00
$5,720.00
$90.00
$5,850.00
$150.00
$9,750.00
$61.00
$3,965.00
209
TRENCH FENCE SAFETY COMPLIANCE
CALC
1
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
210
TRENCH EXCAVATION SAFETY SYSTEM
LS
1
$750.00
$750.00
$700.00
$700.00
$1,100.00
$1,100.00
$722.00
$722.00
$654.00
$654.00
211
CRUSHED SURFACING TOP COURSE, 6 IN. DEPTH
SY
435
$15.00
$6,525.00
$25.00
$10,875.00
$14.00
$6,090.00
$19.00
$8,265.00
$20.00
$8,700.00
212
HMA CL. 3/8 IN. PG 64H-28 4 IN. DEPTH PATCH
SY
435
$65.00
$28,275.00
$36.00
$15,660.00
$35.00
$15,225.00
$43.00
$18,705.00
$58.00
$25,230.00
213
JOB MIX COMPLIANCE PRICE ADJUSTMENT
CALC
1
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
214
COMPACTION PRICE ADJUSTMENT
CALC
1
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
215
HMA SURFACE SMOOTHNESS COMPLIANCE
CALC
1
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
216
DUCTILE IRON STORM SEWER PIPE 10 IN. DIA.
LF
230
$135.00
$31,050.00
$100.00
$23,000.00
$105.00
$24,150.00
$106.00
$24,380.00
$147.00
$33,810.00
217
SPILL CONTROL SEPARATOR
EACH
2
$1,000.00
$2,000.00
$2,100.00
$4,200.00
$5,500.00
$11,000.00
$1,713.00
$3,426.00
$2,652.00
$5,304.00
218
COMBINATION INLET
EACH
2
$3,650.00
$7,300.00
$600.00
$1,200.00
$5,000.00
$10,000.00
$3,879.00
$7,758.00
$2,778.00
$5,556.00
219
CATCH BASIN TYPE 1
EACH
4
$3,500.00
$14,000.00
$3,400.00
$13,600.00
$2,850.00
$11,400.00
$4,587.00
$18,348.00
$2,600.00
$10,400.00
220
PRECAST CONCRETE DRYWELL, TYPE B
EACH
3
$5,000.00
$15,000.00
$7,100.00
$21,300.00
$8,050.00
$24,150.00
$6,275.00
$18,825.00
$5,169.00
$15,507.00
221
CONTINUOUS DEFLECTIVE SEPARATION UNIT
EACH
1
$20,000.00
$20,000.00
$17,500.00
$17,500.00
$25,000.00
$25,000.00
$19,237.00
$19,237.00
$19,925.00
$19,925.00
222
ADJUST EXISTING WATER VALVE
EACH
1
$1,500.00
$1,500.00
$900.00
$900.00
$500.00
$500.00
$549.00
$549.00
$589.00
$589.00
223
TOPSOIL TYPE C, 3 IN. DEPTH
SY
10
$30.00
$300.00
$60.00
$600.00
$33.00
$330.00
$10.00
$100.00
$11.00
$110.00
224
SOD INSTALLATION
SY
10
$85.00
$850.00
$70.00
$700.00
$55.00
$550.00
$33.00
$330.00
$35.00
$350.00
225
IRRIGATION SYSTEM REVISION
EACH
2
$1,800.00
$3,600.00
$1,000.00
$2,000.00
$550.00
$1,100.00
$1,529.00
$3,058.00
$1,636.00
$3,272.00
226
CEMENT CONC. TRAFFIC CURB
LF
165
$75.00
$12,375.00
$60.00
$9,900.00
$55.00
$9,075.00
$68.00
$11,220.00
$83.00
$13,695.00
227
CEMENT CONC. PEDESTRIAN CURB
LF
40
$65.00
$2,600.00
$60.00
$2,400.00
$40.00
$1,600.00
$44.00
$1,760.00
$72.00
$2,880.00
228
CEMENT CONC. CURB RAMP TYPE PARALLEL A
EACH
1
$2,750.00
$2,750.00
$5,000.00
$5,000.00
$1,350.00
$1,350.00
$2,060.00
$2,060.00
$5,655.00
$5,655.00
229
CEMENT CONC. CURB RAMP TYPE PARALLEL B
EACH
1
$2,750.00
$2,750.00
$5,200.00
$5,200.00
$1,350.00
$1,350.00
$2,325.00
$2,325.00
$5,655.00
$5,655.00
Total Sched B -Stormwater
$169,294.00
$158,929.00
$170,789.00
$179,449.00
$182,156.00
TOTAL (All schedules)
$609,682.00
$513,820.50
$533,640.00
$639,376.00
$642,856.00
CHECKLIST
Addenda Acknowledged
YES
YES
YES
YES
Competitive bids were opened on April 21, 2023. I hereby certify
to the best of my ability that this is a true and correct bid
tabulation for the Park Rd Sidewalk Project, Nora to Baldwin, CIP
No. 1
Bid Proposal Checklist
# Proposal Form
0345
Contractor Certification Wage Law Compliance
✓
✓
✓
✓
, p (I n
Contractor's Administrative Information
✓
✓
✓
✓
�aJgnxgy�-1 e''^�oCX
9
Bidder Qualification Statement
✓
✓
✓
✓
By Jeremiah Schreindl, PE
Bid Deposit Form
✓
✓
✓
✓
Bid Deposit Surety Bond Form
✓
✓
✓
✓
Representations and Certifications
✓
✓
✓
✓
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 2, 2023 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA TITLE: Motion Consideration: Mayoral Appointment to Spokane Housing Authority Board
of Commissioners.
GOVERNING LEGISLATION: Created in 1971, the Spokane Housing Authority (SHA) is dedicated to
increasing safe, affordable housing and providing opportunities to persons experiencing barriers to housing.
Annually, SHA provides housing assistance to over 5,000 families of low income through a combination
of tenant -based rental assistance, SHA-owned apartment communities, and scattered site housing. The
slogan of the SHA is "Providing Housing — Improving Lives."
PREVIOUS COUNCIL ACTION TAKEN: Spokane Valley Resolution 03-033 declaring need and
authorizing the SHA to exercise authority within Spokane Valley, and Spokane Valley Resolution 03-047
setting out the operational rules for the Authority; various appointments over the past years as the need
arose.
BACKGROUND: A six -member Board of Commissioners, appointed by the Mayor of Spokane, County
Board of Commissioners, and the Mayor of Spokane Valley governs the Authority.
Since the Housing Authority is established by state law, the appointment of a commissioner is made by the
Mayor and confirmed by the Council. A commissioner opening was announced on the City's webpage,
and in the Valley News Herald and the Exchange for four consecutive weeks. Two applications were
submitted. Mayor Haley intends to appoint Ms. Jacqueline Babol. Terms are usually for five years;
however, this appointment will complete the unexpired term of Kristina Walker, who recently resigned.
OPTIONS: Move to confirm the appointment of Jacqueline Babol to the Spokane Housing Authority for
a term beginning upon appointment; or do not confirm the appointment.
RECOMMENDED ACTION OR MOTION: Move to confirm the Mayoral appointment of Jacqueline
Babol to the Spokane Housing Authority Board of Commissioners, for a term beginning upon appointment
confirmation and ending December 6, 2027.
BUDGET/FINANCIAL IMPACTS: none
STAFF/COUNCIL CONTACT: Mayor Haley
ATTACHMENTS: Applications from Jacqueline Babol and Jamie Anderson.
Spokan' s
jValley•
L .pplication Form for Committees/Boards/Commissions
70 Return completed form to City Clerk:
vae''4lpokane Valley City Hall
Clow 10210 East
CIL�Y op he tatty Phone: 09-720 5t102 vcbainbridge@spokane all 99206 y.orq
Application may be mailed, e-mailed;4i Taxed. Please do not send an application via text message attachment. One application per position
please. DO NOT SUBMIT AN APPLICATION UNLESS THERE IS AN OPENING. Openings are generally advertised in the local
newspapers, and posted on the City's Webpagc at lit tp://www.spokanevalley.org/volunteer Feel free to call the City Clerk if you have questions.
I AM INTERESTED IN SERVING ON THE FOLLOWING COMMITTEE: [Check one box; note requirements]
[ ] Planning Commission —Must be a Spokane Valley resident. (See chapter 18.10 SVMC)
Terms are for three years. Applicants are selected without respect to political affiliations, and serve without compensation.
[ J Lodging Tax Advisory Committee (LTAC) - Need not be a Spokane Valley resident. (See chapter 3.20 SVMC)
Terms are for one or two years. Committee consists of five members:
One Councilmember: appointed by the Mayor, confirmed by the Council.
Two who represent a business required to collect the tax (hotels, motels, etc.).
Two involved in funded activities (such as a non-profit organization to increase tourism).
Identify the business or organization you represent
[ ] Spokane County Housing and Community Development Advisory Committee (HCDAC)
HCDAC includes two Spokane Valley residents; terms not to exceed three years.
Spokane Valley appointment pending final approval by Spokane County Board of Commissioners.
Spokane County Application and Supplemental Application also required.
[ ] Spokane County Human Rights Task Force — Terms are for four years. Must be a resident of Spokane Valley.
The Board currently meets 2nd Tuesday of each month, 3:30 to 5:00 at Catholic Charities, 12 E 511' Spokane.
['(pokane Housing Authority (SHA) — regional committee, five members. Terms are five years.
One individual directly assisted by the Authority, jointly appointed by Spokane Mayor, Spokane Valley Mayor, and
Chair of Board of County Commissioners.
Two individuals who work or reside within Spokane City limits.
One individual who works or resides in unincorporated Spokane County.
One individual who works or resides within Spokane Valley City limits.
Check with the City Clerk concerning a vacancy on this committee.
[ ] Other:
Name (please print): Jacqueline M. Babol
Complete residence address: 1414 E 16Th ave Spokane WA 99203
Street City Zip Code
Complete mailing address (if different from above address): 205 N University Ave #5 Spokane WA 99206
Length of time residing at current address: 3 months
U.S. Citizen? t4es [ ]no
WA State registered voter? [yes [ ]no
What is your preferred way for us to contact you: [Note: Ifyou have an unlisted phone number, or
mail address made public, do not include that information. Once this document is submitted to the City,
public disclosure.]
[ Jytiome Phone:
EV.,,�Cel1 Phone: 5095906613
[V E-mail address: (please print clearly): lackie.m.babol@gmall.com
[ ] Regular mail to residence or mailing address shown above
EMP OYMENT: (Please start with most recent)
1. [VJpresent [ ] previous
Name of employer: Foot & Ankle Clinic of SPokane Inc
Address: 205 N University Rd #5 Spokane Valley Wa 99206
Position held: doctor - podiatrist surgeon
2. [ ] present [ ] previous
Name of employer:
Address:
do not wish your e-
il becomes subject to
[ ] Work phone:
[ ] Other message phone:
Phone:
Dates of employment: 2002 to current
Phone:
Position held: Dates of employment:
3. [ ] present [ ] previous
Name of employer:
Address:
Phone:
Position held: Dates of employment:
4. [ ] present [ ] previous
Name of employer:
Address:
Phone:
Position held: Dates of employment:
EDUCATION:
Name of high school Philippine Womens University Address: Manila Philippines
Diploma or GED: [ 4es [ ] no
Trade school/colle e/unive sityy:
Name of Schoo Pritiippine o ens University
Name of Schq
Diploma: [ yes [ ] no
Address: Manila Philippines
Degree or certification earned:Bachelor of Science, Medical Technology
Trade school/college/university:
Name of SCllo�l Illinois College of Podiatric Medicine Address: 3333 N Green Bay Road North Chicago IL 60064
Diploma: yes [ ] no Degree or certification earned: Doctor of Podiatric Medicine and Surgery
Other relevant certifications/licenses: CPR, AED, BLS Red Cross Instructor Associate Infection Control and Prevention, Certified Wound Specialist
Board Certified Foot Surgery ABFAS
VOL NTEER EXPERIENCE: Name of social, fraternal, organizations, etc.
1. anent [ ] previous President, Filipino American Northwest Association
2. [ current [ previous Volunteer Cook with food handlers permit, Eagles Club Spokane Valley
3. [ icurrent [VI previous Board Member, American College of Foot Surgeons
4. [ _ current [ ] previous SNAP
PROFESSIONAL ORGANIZATIONS. Local, state, or national government boards, committees, or commissions
on which you serve or have served.
l . [ ] current previous Washington Podiatric Medical Association - commitee
2, [ ] current [ ] previous
3. [ ] current [ ] previous
4. [ ] current [ ] previous
5. [ ] current [ ] previous
REASONS for applying for this committee, commission, board: Because I believe my Intelligence partnered with strong ethics and
Christian standards make me well suited in this position to help contribute to the main mission of this committee to serve the residents of the City of
Spokane Valley.
By signing this application, I certify under penalty of perjury of the laws of the State of Washington that all
information is true and correct to the best of my knowledge and belief. I further state that my appointment would not
represent a conflict of interest or an appearance of a conflict of interest with the duties of this position. I understand
this application is subject to disclosure pursuant to chapter 42.56 RCW.
Sign
03.28.2023
Date Signed
Application Form for Committees/Boards/Commissions
S b
rf;kaxle Return completed form to City Clerk:
Valley' Spokane Valley City Hall
10210 East Sprague Avenue Spokane Valley, WA 99206
Phone:509-720-5102 cbainbridge@spokanevalley,ortt
Application may be mailed, e-mailecl, or faxed. Please do not send an application via text message attachment, One application per position
please. DO NOT SUBMIT AN APPLICATION UNLESS THERE IS AN OPENING. Openings are generally advertised In the local
newspapers, and posted on the City's Webpagc at blip;//www.spokanevaltey.orryvolunteer Feel free to call the City Clerk if you have questions.
I AM INTERESTED IN SERVING ON THE FOLLOWING COMMITTEE: [Check one box; note requirements]
[ J Planning Commission —Must be a Spokane Valley resident. (See chapter 18.10 SVMC)
Terms are for three years. Applicants are selected without respect to political affiliations, and serve without compensation.
[ J Lodging Tax Advisory Committee (LTAC) - Need not be a Spokane Valley resident. (See chapter 3.20 SVMC)
Terms are for one or two years. Committee consists of five members;
One Councilmetnber: appointed by the Mayor, confirmed by the Council.
Two who represent a business required to collect the tax (hotels, motels, etc.).
Two involved in funded activities (such as a non-profit organization to increase tourism).
Identify the business or organization you represent
WI Spokane County Housing and Community Development Advisory Committee (I-ICDAC).
HCDAC includes two Spokane Valley residents; terms not to exceed three years,
Spokane Valley appointment pending final approval by Spokane County Board of Commissioners.
Spokane County Application and Supplemental Application also required.
[ YJ Spokane County Human Rights Task Force — Terms are for four years. Must be a resident of Spokane Valley.
The Board currently meets 2nd Tuesday of each month, 3:30 to 5:00 at Catholic Charities, 12 E 511i Spokane.
[yl Spokane Housing Authority (SHA) — regional committee, five members. Terms are five years.
One individual directly assisted by the Authority, jointly appointed by Spokane Mayor, Spokane Valley Mayor, and
Chair of Board of County Commissioners.
Two Individuals who work or reside within Spokane City limits.
One individual who works or resides In unincorporated Spokane County.
One individual who works or resides within Spokane Valley City limits.
Check with the City Clerk concerning a vacancy on this committee.
[ ] Other:
Name (please print):.i1C vi .t,,«—. j Yj c't0 rev gAxovv
Complete residence address: 100[tl (. 746- -PLVZ '(61P• Qq(j J 0
Street CityZip Code
Complete mailing address (if different from above address):
Length of time residing at current address: f) (1'l4(1�►5
U.S. Citizen? --Oyes [ ]no
WA State registered voter? yes [ ]no
What is your preferred way for us to contact you: [Note: Ifyou have an unlisted phone number, or do not wish your e-
mail address made public, do not include that information. Once this document is submitted to the City, it becomes subject to
public disclosure.]
[ ] Home Phone: [ ] Work phone:
[-4 Cell Phone: GsrnJ ) L) -'- ? xLj 4 [ ] Other message phong:
[ ] E-mail address: (please print clearly): mYmC%-e (60:5(:) r#,;k9 1
[ ] Regular mail to residence or mailing address shown above
EMPLOYMENT: (Please start with most recent)
1. [ ] present [✓] previous
Name of employer:
Address:
Position held•: frelrj. P-cam
2. [ J present b4 previous
Name of employer. (eta rat �( ) ISTSks2..d A Gcicieh&
Address: r ey; _ Phone: iscl) �� J .45'ra'7 7
Position held' Dates of employment: o✓;aA 0 i
r)�1Yi�d i >1
r91
t 6071,
Phone:
Dates of employment' 'q/r{A '• / 71�
3. [ ] present [-NA previous
Name of employer: _p_0-1_0)
Address:
Position hel c : V , - • -
4. [ l present RJ] previous
Name of employer: �j�,, fir A• r"� e
Address: 1 iS S ���! r! � �, +► Phone:
Sa
Position held: Dates of employment: ('50//c
Su(i Phone: t 9
Dates of employment: h1 1�a
EDUCATION:
Name of high school mo stkod ..1-0! 9— fit (iso°+
Diploma or GED: yes [ ] no
Address:
Trade school/college/university:
Name of School ']SC.,C, Address: (P LP' )O feYet5
Diploma: -EA yes [ ] no Degree or certification earned: ('a,,r j-,, rvin&71 r q►'rr)rrUI of fiiir 81`1247/
Trade school/college/university:
Name of School Address:
Diploma: [ ] yes [ ] no Degree or certification earned:
Other relevant certifications/licenses: s�"��4
h
IP 2 Ct, ,,cl- R'2L) ncl 1- c' '17
VOLUNTEER EXPERIENCE: Name of social, fratern 1, organizations, etc.
1. [rof current [ ] previous M o,4' {y] Coo„ yv. 2n 1 C t -r"
2. {VI current [ ] previous ' U t,.,- 105 -tr ]''P'
3. [ ] current -El/previous S v lr\, jy�t
4. [ ] current [ ] previous
PROFESSIONAL ORGANIZATIONS. Local, state, or national government boards, committees, or commissions
on which you serve or have served.
1. [ ] current [ ] previous
2. [ ] current [ ] previous
3. [ ] current [ ] previous
4. [ ] current [ ] previous
5. [ ] current [ ] previous
REASONS for applying for this committee, commission, board:
a (lira, cievtar51't
mA( ii pe,sgAY Q- tt.irot it6
By signing this application, I certify under penalty of perjury of the laws of the State of Washington that all
inform s ion is true and correct to the best of my knowledge and belief. I further state that my appointment would not
repr e t a conflict of interest or an appearance of a conflict of interest with the duties of this position. I understand
th.1a s s lication is subject to ' ' losure pursuant t apt 42.56 RCW.
gnature
D e Sig d
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 2, 2023
Check all that apply: ❑ consent ❑ old business
❑ information ❑ admin. report
Department Director Approval:
® new business ❑ public hearing
❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Motion Consideration: Spokane Valley Tourism Promotion Area (TPA)
Destination Marketing Plan and Tourism Services Plan Consultant Selection
GOVERNING LEGISLATION: Chapter 35.101 RCW; SVMC 3.21
PREVIOUS COUNCIL ACTION TAKEN:
• August 23, 2022, Council formally accepted a petition signed by qualified hotel
owners/operators in Spokane Valley to establish a City-wide TPA, and adopted Resolution
22-017, which declares intent to establish a TPA and set a public hearing on September
13, 2022. Notice of the public hearing was published in The Valley News Herald and
mailed to hoteliers in Spokane Valley pursuant to RCW 35.101.060(2).
• September 13, 2022, Council held a public hearing and first reading on the proposed
adoption of Ordinance 22-016. Council moved to advance Ordinance 22-016 to a second
reading on September 20, 2022.
• September 20, 2022, Council adopted Ordinance 22-016, establishing a City-wide TPA,
with an effective date of January 1, 2023 for the TPA Commission.
• On November 15, 2022, staff provided an administrative report regarding discussions with
Visit Spokane and the VisitSpokaneValley.com URL.
• On April 4, 2023, staff provided an administrative report on the status of the destination
marketing selection process.
BACKGROUND: On September 20, 2022, the Council adopted Ordinance 22-016 establishing a
City-wide TPA. On September 20, 2022, staff received an agreement from the Washington State
Department of Revenue authorizing the City to establish a TPA to permit the levy of lodging
charges to be used exclusively for tourism promotion. On January 1, 2023, the Spokane Valley
TPA became effective along with the establishment of Spokane Valley Hotel Commission
(Commission).
On January 30, 2023, the Commission supported moving forward with a Request for
Qualifications (RFQ) to identify a qualified consultant to develop a five-year destination marketing
plan and 18-month marketing service plan.
On March 16, 2023, the Commission was asked to review eleven RFQ responses to develop a
five-year destination marketing plan and 18-month marketing service plan. Each Commissioner
was provided a ranking sheet prior to the March 16 meeting to assist the Commission in the
consultant selection process. The ranking sheets were tallied by the Commission Secretary to
identify three consultants for interview at a Special Commission meeting on March 30, 2023.
On March 30, 2023, the Commission and staff heard presentations from the selected consultants
where they highlighted their qualifications for both a five-year Destination Marketing Plan and
Tourism Marketing Services Plan and answered questions from the Commission. The
Commission deliberated and determined that 116 & West was the most qualified consultant to
develop the City's five-year Destination Marketing Plan and Tourism Marketing Services Plan.
On April 20, 2023, the Commission was provided details outlining a summary scope of work and
proposed fee of $44,025 from 116 & West to develop a five-year Marketing Plan. After
deliberation and by unanimous consensus, the Commission recommended the City Council
approve the proposal from 116 & West.
The five-year Marketing Plan will identify strategies and tactics that will inform the 18-month
marketing service plan. The costs associated with the 18-month marketing service plan will be
brought back for Council approval after the five-year Marketing Plan is fully developed. The
Economic Development Department is launching a tourism campaign using AmpliFi Advertising
that will run from May 5 through the third week of June. The campaign will feature paid digital
advertising reaching the Seattle region, western Montana and into Canada. This campaign will
drive traffic to the newly developed interim tourism website.
OPTIONS: Motion to authorize City Manager or designee to move forward to negotiate and
execute a contract with 116 & West to develop the five-year Destination Marketing Plan, or take
other action as deemed appropriate.
RECOMMENDED ACTION OR MOTION: Move to select 116 & West as the consultant for the
City's five-year Destination Marketing Plan and authorize the City Manager or designee to
negotiate, finalize, and execute a contract with 116 & West for such purposes.
BUDGET/FINANCIAL IMPACTS: $44,025 to develop a five-year Marketing Plan.
STAFF CONTACT: Mike Basinger, Economic Development Director
ATTACHMENTS: Commission minutes; Five -Year Marketing Plan scope and fee; 116 & West
Response to RFQ
Meeting Minutes
Spokane Valley Tourism Promotion Area (TPA) Commission Regular Meeting
Room N212, — City Hall
March 30, 2023
I. Chair Grant Guinn called the meeting to order at 10:00 a.m. The meeting was held in person at City Hall in
room N212 and via ZOOM meetings.
II. The following members and staff were present:
Amanda Alcamo, Oxford (Zoom)
Bernadette Crain, Hampton Inn (Absent)
Grant Guinn, Tru by Hilton
Lee Cameron, Mirabeau Park Hotel
Sarai Fesler, Residence Inn (Absent)
III. COMISSION BUSINESS:
Tony Beattie, City Senior Deputy Attorney
Mike Basinger, Economic Development Director
Lesli Brassfield, Communications/Marketing Officer
Robin Holt, Commission Secretary
a. Action Item: Interview candidates for Destination Marketing Services contract(s) and select
recommended marketing consultant(s)
Chairman Guinn introduced the action item and opened the floor to the first candidate, Hatch Advertising, who
provided a PowerPoint presentation highlighting their qualifications for both a 5-Year Destination Marketing
Plan and Tourism Marketing Services. Once the presentation concluded Chair Guinn opened the floor for
questions. Commissioner Cameron asked Hatch to elaborate on how they will separate the City of Spokane
Valley from the City of Spokane It was explained that collaboration and branding are key and gave examples
emphasizing that Spokane Valley needs to be branded to be a recognized destination. Commissioner Cameron
also asked about their rate structure and was provided with a brief explanation. Chair Guinn asked what
Hatch's vision for sports is, and if they have a relationship with Spokane Sports. Hatch advised they are no
strangers to their area partners and discussed highlighting the City's sport related assets and how they would
collaborate with Spokane Sports in driving more sporting events to Spokane Valley. Chair Guinn asked how
they will separate the working relationship they have with Mirabeau Park Hotel, Tru by Hilton, and Hampton
Inn. Hatch explained that confidentiality is key and keeping each business separate and distinct from the other
is critical even with overlapping interests.
Chair Guinn opened the floor to the second candidate, Vexing Media, who provided a PowerPoint presentation
highlighting their qualifications for both a 5-Year Destination Marketing Plan and Tourism Marketing Services.
Once the presentation concluded Chair Guinn opened the floor for questions. Commissioner Cameron asked
Vexing what advantages Spokane Valley has that generate tourism. Vexing spoke to the City's sports,
performing arts, wineries, hiking, and Spokane Valley's proximity to outdoor activities. Commissioner
Cameron also asked about their rate structure and was provided with a brief explanation. Chair Guinn asked
Vexing what their vision is in relation to sports. Vexing spoke about making sure all partnerships are beneficial
and make sense. They also provided examples of good partnerships and marketing ideas related to local sport
groups.
Chair Guinn opened the floor to the third candidate 116 & West, who provided a presentation highlighting their
qualifications for both a 5-Year Destination Marketing Plan and Tourism Marketing Services. Once the
presentation concluded Chair Guinn opened the floor for questions. Chair Guinn asked about successful
campaigns 116 & West has had in the past. 116 & West spoke to their campaign during the pandemic, "Room
to Roam" that they felt successful in getting people out while still feeling safe. Commissioner Cameron asked
116 & West to highlight advantages in the Valley that can bring overnight lodging. 116 & West explained that
after the pandemic people are now attracted to quality of life, behind that perception is access to the outdoors
and further emphasized that the Valley has direct access to the outdoors. Commissioner Cameron also asked
1-12-2023 Planning Commission Minutes Page 2 of 2
about their rate structure and was provided with a brief explanation. Commissioner Alcamo asked what
challenge they see in marketing the City of Spokane Valley. 116 & West explained that there is distinct brand
confusion between the City of Spokane and the City of Spokane Valley.
After a short break, Chair Guinn opened the floor for discussion. Commissioner Cameron discussed the
potential conflict of interest with Hatch Advertising providing services for three hotels in the City however, he
feels the advantages are greater than the disadvantages of the conflict. Commissioner Alcamo stated she felt
very strongly that the conflict with Hatch could cause problems and would not be in favor of selecting them.
Commissioner Alcamo continued that she was not selecting Vexing Media, she didn't feel they understood the
City's needs. Commissioner Alcamo advised her choice is 116 & West, she liked their RFQ, previous
experience, and felt that they knew what the City was looking for in driving tourism and gaining overnight
stays. Chair Guinn and Commissioner Cameron agreed with Commissioner Alcamo's comments regarding
Vexing Media. Commissioner Cameron explained he was impressed with 116 & West; learning they have a
local office was a plus and he likes that they have had a presence in the Valley for years as well as a good prior
working relationship with the City. Chair Guinn asked City staff if they have any perspective on either
candidate. After some discussion with the Economic Development Director Mike Basinger and
Communications and Marketing Officer Lesli Brassfield they stated that the City had no concerns with their
qualifications or ability to do the work. Chair Guinn agreed and stated 116 & West appeared to have depth of
knowledge from the team and a good understanding of marketing with a great track record. Chair Guinn added
that he does not feel there would have been a conflict for Hatch to do the work however, he also felt that 116 &
West will do a great job.
The Commission by unanimous consensus recommended that City staff move forward with 116 & West as the
selected consultant to start negotiating a scope and fee.
IV. ADJOURNMENT: Commissioner Cameron moved to adjourn the meeting and was seconded by
Commissioner Alcamo at 12:13 p.m. The vote on the motion was three in favor, zero against and the motion
passed.
Respectfully submitted,
Robin Holt, Commission Secretary
Meeting Minutes
Spokane Valley Tourism Promotion Area (TPA) Commission Regular Meeting
Room N212, — City Hall
April 20, 2023
I. Chairman Grant Guinn called the meeting to order at 10:01 a.m. The meeting was held in person at City Hall in
room N212 and via ZOOM meetings.
II. The following members and staff were present:
Amanda Alcamo, Oxford (Absent)
Bernadette Crain, Hampton Inn (Absent)
Grant Guinn, Tru by Hilton
Lee Cameron, Mirabeau Park Hotel
Sarai Fesler, Residence Inn (Zoom)
III. APPROVAL OF AMENDED AGENDA
Mike Basinger, Economic Development Director
Lesli Brassfield, Communications/Marketing Officer
Robin Holt, Commission Secretary
It was moved by Commissioner Cameron, seconded, by Commissioner Fesler, and unanimously agreed to
approve the amended agenda.
IV. PUBLIC COMMENT
There was no public comment.
V. ADMINISTRATIVE REPORT
Communications and Marketing Officer Lesli Brassfield updated the Commission on the current tourism study
and that the plan has been delayed allowing the consultant to incorporate more detailed information from the
in-depth study and review of Plante's Ferry Sports Complex. Economic Development Director Mike Basinger
added that the City is working in partnership with Spokane County to develop a comprehensive master plan to
guide the phased improvements to the Plante's Ferry Sports Complex and expect a draft in the coming weeks.
Ms. Brassfield provided an update to the tourism website noting that all hotels, some restaurants, breweries,
wineries, and events have been added to the site and should be complete and launched the first part of May.
Ms. Brassfield spoke to the upcoming tourism campaign that will run from May 5 through the third week of
June. The campaign will feature paid digital advertising reaching the Seattle region, western Montana and into
Canada.
VI. COMMISSION BUSINESS
a. Action Item: 116 & West 5-Year Destination Marketing Plan proposal for consideration and
recommendation.
Communications and Marketing Officer Lesli Brassfield provided details related to 116 & West scope and fee.
She continued that 116 & West has provided a scope and fee of $44,050 to complete the 5-Year Destination
Marketing Plan. She further stated that City staff has reviewed the scope and determined that the fee is
appropriate. There was a lengthy discussion relating to the amount of TPA funds collected to date and future
budgeting. Economic Development Director Mike Basinger stated that he would meet with the Finance
Director to determine the exact funds that have been collected to date and how future disbursements to support
destination marketing will be facilitated. After deliberation, it was determined that the proposed fee is
appropriate for the services being provided.
The Commission by unanimous consensus requested that City staff prepare a recommendation for approval to
City Council of 116 & West's proposal.
1-12-2023 Planning Commission Minutes Page 2 of 2
Chair Guinn asked for a consensus on having Spokane Sports present to the Commission. Mr. Basinger
advised that Spokane Sports responded to the RFQ related to marketing and can come forward when the
Commission feels appropriate. It was suggested that Spokane Sports come forward at a Special Meeting set for
Thursday May 4, 2023, if schedules align.
VII. ADJOURNMENT: Commissioner Cameron moved to adjourn the meeting and was seconded by
Commissioner Fesler at 11:10 a.m. The vote on the motion was three in favor, zero against and the motion
passed.
Respectfully submitted,
Robin Holt, Commission Secretary
ti6iNS
A 41 CI c; o f I 100611 CO.
CLIENT: City of Spokane Valley
JOB # / PROJECT: citspo 20354
DATE / PREPARED BY: JJM 4-14-23
116 & West, hereafter referred to as the "agency," agrees to perform the following work for City of Spokane Valley, hereafter referred to as the "client," for due
consideration as noted.
Five -Year Destination Tourism Plan
Discovery/ Research
• Discovery session
• Stakeholders surveys
• Market research & Industry analysis
• Paid proprietary research
• SWOT analysis
• Brand and audience analysis
• Identification of assets and resources for tourism initiatives
Audience Identification
• Research and define target audiences and demographics
• Identification of target audience media habits
• Persona development
Brand Architecture & Identity Recommendations
• Brand audit
• Branding recommendations
• Development of tourism brand
• Brand architecture
• Brand identity
Website
• Audit and recommendations
Social Media
• Audit current social media status
• Create social media go -forward plan
Marketing Recommendations
• Establish objectives and overarching marketing strategy
• Develop high-level marketing initiatives
• Identify targeting parameters
• Produce high-level marketing execution plan
• Recommendations on budget prioritization
Creative
• Review Spokane Valley messaging insights to inform creative strategy
• High-level creative recommendations
• Development of media strategy and line item plan
Page 1 of 2
A IAc] OF r I ±:I.7Ct C 0
CLIENT: City of Spokane Valley
JOB # / PROJECT: citspo 20354
DATE / PREPARED BY: JJM 4-14-23
Media
• Development of media strategies
• Budget allocation recommendations
• Metrics and analytics monitoring recommendations
Deliverable
Final deliverable will be a comprehensive PDF document containing all identified information within this scope of work.
Five -Year Marketing Plan Total:
$44,025
Payment Terms: 33% due upon signed SOW. Remaining balance of total payment due monthly and split over 2 months.
The agency takes full responsibility to act in the client's best interest recommending solutions that take into account both the client's ideas and the agency's knowledge of marketing
communications. Bids may vary plus or minus 10% based on the natural evolution of a project. Any variance greater than 10% will be pre -approved by the client via change order. In no
event shall either party be liable for any indirect, incidental, reliance, special, punitive or consequential damages arising out of its performance or non-performance under this
Bid/Agreement, whether such liability is asserted on the basis of contract, tort or otherwise and whether or not such party had been advised of the possibility of damages. All final files
become the property of the client once payment has been received, however One Sixteen & West retains full rights to client work for the sole purpose of agency promotion, unless
otherwise specified and revoked in writing. Payment is accepted via check, wire transfer or credit card. A 3.5% fee and $.15 transaction fee will be added to all credit card transactions.
Dormant Fees: If the project goes dormant, either due to lack of payment or responsiveness by client for 30 days, a dormancy fee of 20% must be paid in order to resume work. Dormant
fees not to exceed $1,250 per project. This Bid/Agreement contains all the terms and conditions agreed upon by the parties hereto with respect to the subject matter contained herein and
supersedes all prior agreements and understandings, whether oral or written.
Client Signature & Printed Name
Agency Signature & Printed Name
Date
ONE SIXTEEN & WEST I 805W IDAHO ST STE300 BOISE ID83702
Page 2 of 2
116 •W
CITY OF
SPOKANE
VALLEY
RFQ RESPONSE
TABLE OF
CONTENTS
ATTACHMENT A: BUSINESS STATEMENT 3
INTRODUCTION 4
PROJECT SERVICES 5
QUALIFICATIONS 6
EXPERIENCE 7
MEET THE TEAM 8
RESEARCH & INSIGHTS 12
OUR APPROACH 14
SAMPLE WORK 15
LETTERS OF RECOMMENDATION 20
THANK YOU 22
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Attachment "A"
BUSINESS STATEMENT
Please complete and submit with your response.
1. Name of business: 116 & West
2. Business address: 805 W Idaho St, Ste 300, Boise, ID 83702
3. Phone: 509.456.5576 Business fax: N/A e-mail: Edward@116andWest.com
4. Business classification (check all that apply):
Individual
Partnership Corporation X
5. Federal tax number/UBI number: /
6. Name of owner: Edward Moore
7. Does the company maintain insurance in amounts specified by the City contract:
Yes: X No:
If no, describe the differences: N/A
8. Are there claims pending against this insurance policy? Yes: No: X
If yes, please explain the nature of the claims: N/A
9. Has the company or anybody in the company ever been disqualified or terminated by any public
agency? Yes: No: X
10. Proposal offers shall be good and valid until the City completes the award or rejects the proposals.
Failure to concur with this condition may result in rejection of the offer. Does the firm accept this
condition? Yes: X No:
I certify that to the best of my knowledge, the information contained in this proposal is accurate and
complete, and that I have the legal authority to commit this company to a contractual agreement.
SIGNATURE:
Date: 03/03/2023
PRINT NAME AND TITLE OF SIGNER: Edward Moore, CEO and Founding Partner
WHO WE ARE AND WHY WE'RE A STRONG PARTNER.
Our history, overview of project services, and relevant experience.
We are an independent, full -service agency with offices in Spokane, Boise,
and Eugene. At 116 & West, we are passionate about always "doing the
most" for our clients. Our staff consists of insightful marketing strategists,
creative designers, writers, talented producers, self -described "nerdy"
website developers, experienced media buyers, and detail -oriented
account executives.
Our clients range from government agencies to nonprofits to corporations.
No matter the budget or needs of the industry, the bottom line is that our
clients trust us and our experience.
Because we invest in our own communities; some of our most rewarding
projects have been with our partnerships with Visit Spokane, Avista,
Gonzaga University, Spokane County, Mt. Spokane Ski & Snowboard Park,
Coeur d'Alene Convention & Visitor Bureau, and the City of Millwood. The
stories, strategies, and creative work behind these (and more) 116 & West
projects can be seen here: https://116andwest.com/work/.
Partnering with these organizations required several steps that we achieved
together. From orchestration of brand development and marketing strategy
to creative conception to execute campaigns that achieved results.
We are proficient in the following areas:
• Brand Development
• Short and Long -Term Marketing Strategy & Execution
• Creation & Implementation of Marketing Campaigns
• Media Planning & Buying
• Video Production
• Website Development
• Social Media Management
• Traditional and Digital Marketing and Advertising
• Public Relations
• Data Analysis and Reporting
We welcome the opportunity to brand and promote the unique attributes,
accommodations, activities, and recreation available for visitors and tourists
in and around the Spokane Valley. We will get them here with effective
branding, marketing, and advertising.
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DEVELOPMENT OF A FIVE-YEAR DESTINATION MARKETING PLAN
& 18-MONTH MARKETING SERVICE PLAN
116 & West is interested in serving the City of Spokane Valley on Project 1
and Project 2 as outlined in the RFQ. Due to the integrated nature of the two
projects, a partnership with a single agency that can approach the entire
scope holistically will best serve the City of Spokane Valley.
Additionally, streamlining the process with one partner will financially benefit
you. Based on our regional branding experience and strategic expertise,
116 & West is the ideal partner for these two projects. With that being said,
we are willing to do one part in partnership with another consultant.
We will execute the following:
• Facilitation of meetings and presentations with executive decision -
makers (including the TPA Commission and City Council)
• Development of online, paper, and phone surveys
• Conducting stakeholder interviews
• Development of reports based on collected survey and
interview/focus group data
• Conducting a brand audit of existing materials to determine their
effectiveness compared to research data and competitors
• Development of target audience personas, including desires and needs
• Development of recommendations reports for brand and communication
improvements to achieve organizational goals
• Presentation of findings and recommendations
• Development of strategies and tactics to reach specific audiences and
compel them to action. These strategies include potential marketing
channels for earned, paid, and owned media
• Creative development of design and messaging for use in advertising and
marketing
• Development and implementation of visitor education programs to
improve the visitor experience
• Strategy, purchase, and management of advertising and marketing media
• Strategy, outreach, and management of PR, articles, and other
earned media
• Tracking and measurement of responses to campaigns
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IDENTIFICATION OF QUALIFICATIONS IN RELATION TO THE PROJECTS.
Projects #1 and #2 outlined in the City of Spokane Valley RFQ seamlessly fit the qualifications and capabilities of our fully -integrated agency.
As your partner, we'll set out to enhance the image of the City of Spokane Valley as a premier destination and create a brand identity that can be
utilized across municipalities and organizations. Our marketing strategy tactics include:
MARKETING
STRATEGY &
EXECUTION
CREATIVE
SERVICES
PUBLIC
RELATIONS
SERVICES
• Market research
• Focus groups, A/B testing
• Persona development
• Consumer journey mapping
• Strategic planning
• Brand development
• Concept development
• Copywriting
• Art direction
• Graphic design
• Web and interactive design
• Website design, UI/UX, and development
• Photography
• Radio and video production
• Content development
• Community and media relations
• Influencer campaigns
MEDIA
PLANNING
& BUYING
• Media research
• Integrated media planning
• Social media
• Google AdWords
• Digital display
• Out of home
• Radio
• Print
• Direct mail
• Television
• Campaign tracking
• Clips reports
• Media tracking and reporting
• A/B testing
• Keyword optimizations
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RELEVANT EXPERIENCE AND QUALIFICATIONS OF THE EMPLOYEES WHO WILL BE ASSIGNED TO THE PROJECTS.
We are the West. We're scrappy bootstrappers who are always down to get
our hands dirty and get to work. With a keen understanding of the concept
of rugged individualism, we also place a high value on teamwork. While the
scope of work outlined in this RFQ is comprehensive, we are confident in our
collective ability to handle the full spectrum of responsibilities.
As one of the leading fully -integrated agencies in the PNW, meaning we do
everything in-house, our strategy is data -informed and collaborative. We use the
word "integrated" for a reason —a singular effort is nowhere near as powerful as
what comes from a collective. We welcome the opportunity to collaborate with
your team and dig into the goals of these two projects to bring forth the most
strategic plans for the City of Spokane Valley.
Our agency is uniquely built to handle it all. Each of us has multifaceted skills
we engage to ensure our clients get well-rounded, comprehensive approaches
to any project. Who says an art director can't have legit business acumen?
Where is it written that a media buyer shouldn't understand creative strategy?
Our integrated approach means good insight can come from anywhere.
The team dedicated to this City of Spokane Valley's five-year destination
marketing plan and 18-month marketing services plan is listed on the
following pages.
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FOUNDING PARTNER I CEO
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ACCOUNT EXECUTIVE
POINT OF CONTACT
Project Responsibilities: Strategy and creative leadership.
Relevant Experience: Kendall Auto Group, Idaho Lottery, Idaho Steelheads, ICCU Arena
Whatever your business needs —branding, strategy, media, PR, or creative concepting—Edward,
is the guy you go see. Since discovering advertising at the University of Idaho in 1987, Eddie
has been an ad man. He built our agency from the ground up, continually adding talent
and expertise to better serve larger clients with complex marketing needs. With over three
decades of experience in media strategy, campaign planning, brand consulting, and agency
management, his skills as an advertiser are remarkable.
In 2013, Edward received the American Advertising Federation Silver Medal Award to
recognize his outstanding contributions to advertising, furthering the industry's standards,
creative excellence, and responsibility in areas of social concern.
Project Responsibilities: Account planning, client services, and
budget management support.
Relevant Experience: Kendall Auto Group, Bardenay Restaurant & Distillery,
Alchemist, Idaho Lottery
Carolyn knows exactly what it takes to help a business grow. She's tactical, forward -thinking,
and remembers every detail. She was acknowledged by the Idaho Business Review as one of
Idaho's Accomplished Under 40.
She was also the recipient of a Tribute to Women in Industry award. She's wicked
smart and knows the ins and outs of running a successful agency —a product of more than 18
years of media planning and buying, account management and planning, and agency operations.
Project Responsibilities: Account management, client communication, budget oversight,
and project management.
Relevant Experience: Visit Spokane, Spokane Eye Clinic, Sunshine Health Facilities
Jessica has degrees in English and Writing from Eastern Washington University and years
of project management experience. She takes the lead on some of our largest accounts in
Spokane.
She is unbelievably organized, timely, and proactive. Jessica will be your primary point of
contact on this marketing and advertising project. Her role will be to conduct meetings and
presentations, organize and facilitate tasks between teams, coordinate with vendors and
suppliers, and manage budgets and billings.
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MARKETING DIRECTOR
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PRINCIPAL
ACCOUNT PLANNER
Project Responsibilities: Digital marketing strategies, social media recommendations, SEO,
writing of articles, social media posts, and press releases; ad purchase recommendations
and support.
Relevant Experience: City of Spokane Valley, Rockwood Retirement, Hotstart, NWOS, Pyrotek
Diane's leadership and acuity for user experience, interactive design, and measurable
outcomes ensure the effectiveness of our digital marketing strategies and SE0 work.
She is passionate about creating compelling, well -written content that evokes emotion
and generates action.
Diane graduated from the University of Idaho with a BFA in Design and Advertising and
completed her MA in Communication and Leadership at Gonzaga University. Diane has
taught digital marketing at Whitworth University and is an inveterate reader.
Project Responsibilities: Creative strategy, writing, content development.
Relevant Experience: City of Spokane Valley, City of Millwood, City of Spokane,
Spokane County
Rick plays a creative role in concepting and messaging. He helps clients strategize, create,
revive, and reimagine their brands, promote regional activities and events, and tell stories
that matter to their audiences.
Rick graduated from Spokane Falls Community College with a degree in Graphic Design &
Advertising and served as a Spokane Arts Commissioner, American Advertising Federation
(AAF) Spokane's President, and AAF award competition judge. In 2016, AAF Spokane
recognized Rick as the Advertising Professional of the Year. In this project, he will be
involved in research, communication writing, and content development.
Project Responsibilities: Design, illustration, and art direction.
Relevant Experience: Visit Spokane, Innovia Foundation, Avista, Northwest Museum of Arts
and Culture
Tiffany is a highly respected mixed media artist, illustrator, and designer. She was voted Best
Visual Artist in a Pacific NW Inlander poll and works with the agency's creative team to develop
brand image design, visual communication, and illustration. Tiffany studied in the design and
photography programs at SFCC, then honed her design skills in a corporate setting.
She is active in Spokane arts events such as Terrain and has designed and managed the
installation of several public artworks. At 116 & West, Tiffany designs brand identities, print
and online materials. She will be involved with art direction and design for these branding
and campaign initiatives.
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DIGITAL DIRECTOR
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INTEGRATED MEDIA
SPECIALIST
Project Responsibilities: Lead process, planning, strategy, and execution of
digital experience projects.
Relevant Experience: Alzar School, Big Brothers Big Sisters of Southwest Idaho,
Bardenay, Coyne's Restaurant, Inclusive Idaho, TitleOne
As our digital director, Emily is responsible for planning, strategizing, and developing digital
marketing strategies to improve our clients' brand experience. She oversees the team and the
work from inception through completion, ensuring we deliver insights -driven solutions.
Her passion lies in problem -solving, she enjoys helping businesses tell their unique stories,
and creating strategic, beautiful digital experiences. Emily will be involved in the strategy
and execution of online content to support marketing campaigns.
Project Responsibilities: Media strategy, media planning & buying, campaign
optimization, reporting, vendor relationships, and billing assistance.
Relevant Experience: Kendall Auto Group, Idaho Steelheads, Idaho Central Arena,
Front Street Fights, Coyne's, Bardenay
Annie earned her BS in Advertising and Minor in Marketing at the University of Idaho. While
studying in Moscow, Annie was a frequent visitor to Spokane and the Valley. As our integrated
media buyer, she understands how to maximize client budgets to reach specific audiences
across many industries and has a knack for uncovering insights that drive ROI for our clients.
Throughout her time with the agency, Annie has developed strong relationships with
many Spokane media vendors, providing endless opportunities for use throughout this
media campaign.
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WE KNOW THE SPOKANE REGION.
Our Spokane office has a 35-year legacy and demonstrated success with
many local organizations (including the City of Spokane Valley), which sets
the stage for successful strategic development and implementation. Our
experience inviting and introducing people to this region differentiates us
from other agencies, and we've been doing it for decades.
WE LIVE HERE.
SHOP HERE.
RECREATE HERE.
AND DO BUSINESS HERE.
Our passion for this project lies in our belief that what is good for the
Spokane Valley and the Spokane region is good for us.
In 2021, we conducted a brand audit, recommendations, and community
branding survey and provided an annual marketing plan for the City of
Spokane Valley. More recently, we collaborated with Spokane International
Airport, Visit Spokane, and the Coeur d'Alene CVB on the "Go North" digital
campaign that attracted visitors and travelers from California to the region.
Our work on the award -winning "Room to Roam" campaign and the "Merry
& Magical" campaign introduced the Spokane region to millions around the
Pacific Northwest.
Our teams in Spokane and Boise are an integrated group of strategists and
creative masterminds that tackle production and media placement focused
on meeting business objectives.
We'll work to achieve the City of Spokane Valley's visitor and tourism
goals, forming a cohesive partnership with the economic development and
marketing staff and guiding the entire team to accomplish its goals on time
and within budget.
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The City of Spokane Valley taking on its own tourism branding and marketing
(rather than continuing promotion through Visit Spokane) provides a unique
opportunity for the City to tell its own story. As we shared in the community
branding surveys in 2022, people who live and work in the Spokane Valley
clearly understand the region's benefits. Now is the time to convince others.
Since this year marks the 20th anniversary of the City, it provides another
opportunity to identify and promote the tourism (and other) benefits of
living, working, and visiting here. It's the perfect time to advertise the region,
helping people understand the unique attributes and assets of the City of
Spokane Valley.
GOALS & STRATEGIES
The City of Spokane Valley Tourism Strategy Report from July 2016, by
Community Attributes, Inc., identified several goals and strategies, including:
1. Sustaining Spokane Valley's existing high -value and high -volume
tourism segments
2. Growing Spokane Valley's presence in regional events and promoting
local destinations
3. Creating new attractions that assert Spokane Valley's position as a
superior tourist destination
4. Investing in long-term improvements to create a more attractive
tourist destination
The 2019 Marketing Report allocated 12% of the marketing strategy
to tourism/events promotion. Additional projects for further study, as
recommended in the report, included the development and implementation of
a comprehensive marketing and promotional program through multiple media
channels. This RFQ is putting that recommendation into action, and we can
help bring this marketing program to life.
During our conversations with City of Spokane Valley staff over the past two
years, it was shared that for various reasons, primarily due to the pandemic,
many of these goals did not receive the attention and resources intended to
accomplish them. Progress has been made, however. The following are all
unique Spokane Valley amenities of interest to visitors and tourists that we
would consider promoting if chosen as your marketing partner:
• Idaho Central Spokane Valley Performing Arts Center
• South Barker Road Corridor Projects
• Spokane River access for boaters
• Plante's Ferry Park Sports Complex
• Saltese Uplands Conservation Area
• New trailheads and trails at Antoine Peak
• Glenrose and Mica Peak trails
In addition to museums, parks, and trails; Tripadvisor's list of "things to do"
in Spokane Valley centers around restaurants, retail, and privately -owned
entertainment establishments. This is certainly something we would consider
upon developing a marketing strategy.
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The goals and desires of this destination marketing initiative are clear. We
understand your needs and recognize the City's challenges regarding tourism
marketing over the past six years. Our experience promoting the entire Spokane
region during that period with Visit Spokane has provided us with proven insight
into attracting your target audience to Spokane Valley.
With the recent change of leadership at Visit Spokane, 116 & West is no longer
serving as their Agency of Record, making us available to apply our experience
and insight to the tourism goals for the City of Spokane Valley.
A continued partnership would allow us to build upon and implement the
branding recommendations and marketing plans we have developed with you,
expanding that work to generate visitors and tourism. We know the City of
Spokane Valley and the surrounding region have so much to offer residents and
those outside the city limits, and we would be proud to be your strategic partner
in this effort.
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While our comprehensive marketing and advertising services are rooted in experience
and strategic know-how, we realize every client's needs differ. Therefore, every creative
solution is unique. What happens in the middle varies widely, but we always start and
end in the same place: with you.
Discovery
Where we get to know you.
Strategy
Developing the blueprint for achieving your goals.
Insights
Partnering to uncover the "aha!" moment
Execution
The words, images, and emotions to inspire action.
optimization & Reporting
Communication to stay data -informed and to pivot when appropriate.
VISIT SPOKANE
ROOM TO ROAM TOURISM CAMPAIGN
The objectives of Visit Spokane's Room To Roam campaign was to promote
awareness and inspiration around the Visit Spokane brand, drive leads for our
hotel community, and bring visitors to the region to safely experience outdoor
activities and "uncrowded" places to explore.
It's a unique and challenging experience to develop and promote an integrated
campaign during a pandemic —especially when that campaign promotes travel
and tourism. Since one of the goals of the campaign was to book hotel rooms, it
was imperative that the campaign be built on the foundation of safety. We needed
our visitors to know that Spokane was current with all COVID-19 safety protocols
and was doing everything possible to keep visitors and our community safe. This
was done through direct links from the campaign landing pages to COVID-19
Travel advisory pages on the website, messaging, and weekly updates by the CEO.
Since most people weren't comfortable flying during the pandemic, we targeted
the drive -market, 22-60 years old, to reach people looking to get outside and
away from their work -from -home lives. The campaign's integrated tactics showed
people from Seattle, Portland, and other cities how to escape monotony and enjoy
the many interesting outdoor activities in the Spokane region —safely and away
from the crowds.
ROOM TO
ROAM
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VISIT SPOKANE
RESULTS OVERVIEW:
JUNE 2020 — APRIL 2021
TOTAL DIGITAL IMPRESSIONS: 160,401,946
Adara Attribution Impressions: 78,597,871
Arrivalist Attribution Impressions (EXPOSURES): 81,804,075
TOTAL TRADITIONAL IMPRESSIONS: 121,435,750
Total Print Impressions: 4,738,750
Total Outdoor Impressions: 116,697,000
TOTAL ARRIVALS: 11,404
Total Website Arrivals: 6,161
Total Media Arrivals: 5,243
TOTAL HOTEL BOOKINGS: 20,444
Website Hotel Bookings: 5,205
Media Hotel Bookings: 15,539
TOTAL ROOM NIGHT REVENUES: $5,032,624
Website Room Night Revenues: $1,372,258
Media Room Night Revenues: $3,660,366
AWARDS:
The campaign received seven awards at the American Advertising
Federation Spokane competition and a coveted ESTO Award, which
recognizes U.S. Travel destination members for excellence and
creative accomplishment in destination marketing and promotion.
2021-2022 MERRY & MAGICAL HOLIDAY CAMPAIGN EXAMPLES:
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CITY OF SPOKANE VALLEY
BRAND AUDIT, RECOMMENDATIONS,
AND MARKETING PLAN DEVELOPMENT
We worked with the City of Spokane Valley staff in the development of a branding
communication audit of the City's logo design, website, communications
materials, and advertising. We ranked these materials in comparison to other
regional cities and provided recommendations for improvement.
The second phase of this project included the development of a 12-month
marketing plan for City staff to follow and implement. This communications plan
was delivered in December 2021.
The plan included an overview and goals, defined audience groups and
demographics, delivered messaging statements specific to the City's diverse
audiences (including tourism), described the brand personality for the City
of Spokane; presented the plan and implementation for marketing, PR, and
advertising; provided an annual communications calendar by quarter, and shared
messaging ideas, a proposed website sitemap, and described the City of Spokane
Valley amenities to promote.
During the summer of 2022, the City worked with us to conduct an additional
brand audit informed by a community branding survey that was conducted
through an online and paper survey of specific audience groups. The survey was
promoted through the City of Spokane website, social media, print advertising,
and a digital advertising campaign.
609 survey submissions were received, which enabled us to determine the current
brand sentiment of city staff, residents, business owners, and non-residents who
are interested in the City of Spokane. A report was presented to City of Spokane
communications and marketing, and economic development staff on August 24,
2022, with our findings and recommendations from the brand audit.
The City of Spokane is now well -suited to initiate and manage its own marketing
efforts by following the messaging, tactics, and schedule provided in this plan.
PHASE 1: RESEARCH D BRAND AUDIT
City of
Spokane Valley
City of
Spokane Valley
Audit
SUMMER/Q3
REDUCING
GRAFFITI IR
OUR COMMUNITY
SPOKANE
VALLEY CODE
ENFORCEMENT
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KENDALL AUTOMOTIVE GROUP
MARKETING CAMPAIGN STRATEGY & CREATIVE
116 & West has represented Kendall Automotive Group since January 2013. Since
then, Kendall has grown from 27 franchises in three states to currently operating
dealerships in Oregon, Idaho, Washington, Montana, and Alaska. Kendall now
represents 46 franchises and is one of the largest privately -owned dealership
groups in the Pacific Northwest.
In the 10+ years of partnering with an automotive client, one thing has become
abundantly clear: the ground constantly shifts underneath us. We've waded
through the impact of habits born from the pandemic —the new trend of buying
and selling a car completely online without ever going to a dealership. With this
massive shift in consumer behavior (90% of car buying begins online) and the
ability to compare prices at multiple dealerships from the comfort of their homes,
we needed to get customers to choose Kendall first.
STRATEGY & APPROACH
We faced two main challenges in our most recent branding executions for Kendall
Auto Group:
1. With the impact of COVID on manufacturing and the difficulty of getting new
vehicles for customers in a timely manner, Kendall wanted to shift focus from
new vehicles to used vehicles for their branding message.
2. A much more competitive market for used/pre-owned vehicle category, in
which capturing market share is more difficult with the number of competitors
being tenfold compared to the new vehicle space.
The biggest feather in Kendall's cap has been their long-standing dedication
to their customers. They stand behind their customers and their vehicles by
including a protection plan on every pre -owned vehicle at no extra cost. For this
campaign, we focused on this unique selling point (USP)—the features of the
Kendall Auto Protection Plan and how they benefit the customer. We created three
30-second spots that rotated in broadcast and cable TV, OTT/CTV, Hulu, YouTube,
and other digital pre -roll platforms.
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ONE SIXTEEN & WEST
MEDIA OVERVIEW
We also handle Kendall's media planning and buying for their entire PNW
footprint. This includes 5 states and 8 markets for paid media, along with
providing creative support for all of their digital efforts (emails, social media,
etc.) As Kendall continues to expand their presence, we offer ongoing public
relations consulting and assistance with earned media and increasing brand
awareness. Here is an overview:
• Purchase and place media in 8 unique markets (DMAs) monthly.
• Annual media spend of $3-3.5 M.
• Develop 20-30 media plans with 20-30 separate buys monthly.
• Each plan is developed for the specific brand, market, and budget they
represent. There is no "one -size -fits -all" plan in our agency.
• Place traditional and digital media.
• TV, Radio, OOH, Print, Streaming Radio, OTT, CTV, and Display.
• Establish and foster long-standing partnerships with local vendors,
negotiating an average of over $100k in added value annually.
• Negotiate endorsement and spokesperson deals with 3 NFL players, 1 WNBA
player, and 6 college NIL athletes.
• Negotiate and coordinate radio endorsement deals with several radio DJs.
• Coordinate grassroots marketing in every market for philanthropic efforts,
including earned media, social marketing, and fundraising galas.
RESULTS
Kendall continues to grow and maintain their position as one of the Northwest's
fastest -growing, privately -owned automotive groups, acquiring ten new franchises
in the last year alone. With the goal of increasing market share for pre -owned
sales, Kendall's 2022 sales far exceeded what they hoped to gain. In used car
sales, Kendall more than doubled their year -over -year (YOY) sales and maintains
a strong footing as the premier new and used dealership within their markets.
...KENDALL
MORE THAN
OUBLED THEIR
EAR -OVER -YEAR
(YOY) SALES..
LET'S START
SOMETHING
GREAT.
THE
KENDALL
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Spokane County
OFFICE OF COUNTY
COMMISSFONERS
Chris Jordan, District 1 I Amber Waldref, District 2 I District Josh Kerns, District 3
Mary L. Kuney, District 4 I Al French, District 5
To whom it may concern,
It is my privilege to provide this letter of recommendation for 116 & West.
My experience working with this team, in my current position as Communications
Manager for Spokane County, started in February of 2021. At that time, Klundt Hosmer (now
116 & West) responded to an RFP for services to the County in rebranding our three County
Golf Courses.
The proposal they submitted was thorough, professional, inspiring, and impressive. As
we began the process for developing the new logos, the experience was pleasant and reassuring. I
was reassured by the stages they went through to collaborate with stakeholders and to ultimately
discover and express the identities of our courses through an authentic, brand -focused product.
As evident by the warm reception the County has received about the new golf course
logos from the public, the PR team that are now part of 116 & West delivered on our investment.
I can attest that we received thorough, researched, and compelling creative solutions and
recommendations for the County's golf course branding effort. I look forward to working with
116 & West in the future.
Jared Webley
Communications Manager
Spokane County
February 28, 2023
To whom it may concern,
Avista has partnered with 116 & West for 16 years on our Annual Report for
shareholders. This high -profile project for our President and CEO takes seven months
to produce and involves two components that are combined into one printed and bound
Annual Report book: The cover and 4-page editorial content, plus the 140+ page 10-K
financial content.
Over the years, a detailed production timeline has been developed and refined. The
project scope includes numerous aspects from developing the theme, shooting the
CEO portrait and original photography in multiple locations, designing the cover and
interior layout, multiple rounds of editing, press checks, printing, binding, and mailing
to deliver the printed books to New York in time to mail to our shareholders on a specific
date. The project involves coordinating with several vendors to successfully achieve
our goal.
A trusted partnership has been built over the years between Avista and 116 & West that
allows for significant client input, honest dialogue and discussion that enhances
the final outcome, and flexibility as needed in the timeline, which results in a finished
product that is delivered on time and on budget. Equally important, as an investor -
owned utility, the Annual Report always captures and tells Avista's story in an inspiring,
creative, and compelling manner.
We also work with 116 & West on Avista's Corporate Responsibility Report. While this
project is less complex compared to the Annual Report, I experienced the same design
standards and attention to detail are applied to deliver the final products on time and
on budget.
As a client, consistency in key capabilities is critical. Through successfully collaborating
on projects like these, 116 & West has earned our trust.
Best Regards,
Laurine
Laurine Jue
Avista Senior Communications Manager
0
0
a
ONE SIXTEEN & WEST
1116 WEST BROADWAV AVENUE, SPOKANE, WA 99260-0100
(509) 477-2265
11A g ors
1H1191n,inIOIKI
Office of Admission
To Whom It May Concern:
GONZAGA
UNIVERSITY
Working with 116 & West (formerly Klundt I Hosmer) for over 20 years on Gonzaga University's
Undergraduate Admission brochures and communications, has been a vital and stellar partnership. From
our creative brainstorming sessions in the beginning of our production cycle to press and fold checks at
the end, the 116 & West team guides our projects beautifully and as if they were their own. I have
incredible confidence in Darin, Annie, and team to help us tell the Gonzaga story to prospective students
and their families, and they do so with great care and professionalism. Their project management is
unparalleled, and I greatly appreciate the reminders of what is coming up on our timelines as well as
suggestions for how we may be able to shift something if I have to delay a project for any reason. They
also make sure our design evolves with the times and that we intentionally update or redesign our
pieces so they remain relevant while staying true to the Gonzaga brand. Even after 20 years of working
with them on some of the same projects, we continue to see our pieces get better and better, and our
partnership grows stronger. The team at 116 & West is made up of incredibly personable, timely, and
creative professionals, and Gonzaga has been a great beneficiary of their hard work, dedication,
creativity, and organization over the years.
Car A. Weeks
Associate Director of Admission
Publications Coordinator
Gonzaga University
weeks@gonzaga.edu
(509) 313-6547
509.313.65720800.322.2584. 509.313.5780 (Fax)
502 E. Boone Ave. • Spokane. WA 99258-0102
February 28, 2022
To whom it may concern,
I'm writing to recommend 116 & West as a full -service agency of record. I have had the opportunity to
work with 116 & West for over ten years, and have been consistently impressed with their strategic
insights, creative executions, and overall account management.
We have contracted with 116 & West to provide full -service marketing services, including strategic
planning, creative development, media planning and buying, and public relations.
116 & West has been great advisors and champions for our brand throughout several business challenges
and acquisitions. They have finely tuned their processes and consistently met deadlines to the point
where we don't have to stress about what our agency is doing or how things are going. We know they are
getting the work done. They are always responsive, attuned to our vision, and pushing things along to
meet our goals within budget.
Without a doubt, I would highly recommend any business to work with 116 & West.
Please don't hesitate to reach out with questions.
Michael Skillern
President, Kendall Auto Group
ONE SIXTEEN & WEST
Kendall Auto Group 13449 E. Copper Point Drive I Meridian ID 83642 I kendallauto.com
Q[][t YOM
Thank you for the opportunity to present our experience and
interest in working with the City of Spokane Valley on these
critical strategies, marketing and advertising plans, and projects
to promote tourism to the Spokane Valley.
We are proud of the decades of branding and marketing we have
created in representing and promoting the Spokane region to
travelers, businesspeople, and residents in and around the Pacific
Northwest. We look forward to helping the City of Spokane Valley
with innovative and successful branding, marketing strategies,
and tactics to accomplish its long-term tourism goals.
We invite you to go to 116andWest.com to learn more about us
and view additional work examples.
Thank you for the opportunity to express our excitement for this
project. Our longevity with the Spokane region uniquely positions
us as a strong partner. Whether it's to stay or play, let's work
together to establish a regional pride for decades to come.
Edward Moore
CEO and Founder/ 116 & West
Edward@116andWest.com
LOCAL AND PRIMARY CONTACT:
For questions about our team or the qualifications outlined in this
document, please don't hesitate to reach out.
Jessica McDonnell
Account Executive
(509) 456.5576 Ext. 101
Jessica@116andWest.com
116 & West
216 W Pacific Ave 1 Ste 201
Spokane, WA 99201
116 +W
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 2, 2023 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Administrative report - proposed Interlocal Agreement for Recreation
classes with the City of Spokane Parks and Recreation.
GOVERNING LEGISLATION: RCW 39.34.080 — Interlocal Agreements.
PREVIOUS COUNCIL ACTION TAKEN: None.
BACKGROUND: The Spokane Valley Parks and Recreation Department is working to expand
its class offerings by partnering with the City of Spokane to provide additional recreation
services.
The City of Spokane Parks and Recreation division has a well versed set of programs, events,
staff, equipment and knowledge of trending topics. In 2022, Spokane Parks and Recreation
offered 2,865 programs with over 22,246 participants. Working together, Spokane Valley Parks
and Recreation staff identified several outdoor recreational opportunities provided by Spokane,
such as guided hikes and therapeutic recreation classes, which are not currently provided in
Spokane Valley, but which would benefit Spokane Valley citizens. Staff worked to develop a
proposed interlocal agreement for the shared classes and offerings with Spokane. The interlocal
identifies program offerings, each party's role with respect to the offerings, and how revenues
will be collected and shared between the parties. Under the proposed interlocal agreement,
each party will advertise, market, and take program registration for each program. Spokane
Valley agrees to pay Spokane Parks 70% of class registration revenue as full compensation for
everything identified in the agreement. Spokane Valley will retain the other 30%. Payment will
be made after classes have completed upon presentation of an invoice to Spokane Valley from
Spokane Parks.
Once the interlocal is in place, staff will work together to identify future joint programming that
will benefit both Spokane City and Spokane Valley residents. This interlocal's program offerings
include: Wildflower Walks with Transportation; James T. Slavin Conservation Area; McKenzie
Conservation Area; Canfield Gulch with Transportation; TRS Biking Program, and TRS Paint &
Taste, as further identified in Exhibit A to the Interlocal.
OPTIONS: Consensus to place on future agenda for motion consideration, or take other action
as deemed appropriate.
RECOMMENDED ACTION OR MOTION: Consensus to place on the May 9, 2023, agenda for
motion consideration.
BUDGET/FINANCIAL IMPACTS: The City of Spokane Valley would retain 30% of registrations
taken through our registration process of the allotted amount agreed upon by both parties.
STAFF CONTACT: Kendall May, Recreation Coordinator
ATTACHMENTS: Draft Interlocal Agreement for Recreation Services with the City of Spokane.
DRAFT
INTERLOCAL AGREEMENT BETWEEN THE CITY OF SPOKANE
VALLEYAND THE CITY OF SPOKANE BY AND THROUGH
I T S PARKS AND RECREATION DEPARTMENT REGARDING JOINT
OFFERING OF CERTAIN RECREATIONAL PROGRAM CLASSES
THIS AGREEMENT ("Agreement"), made and entered this day of
, 2023, by and between the City of Spokane, a Washington municipal
corporation, by and through its Parks and Recreation Department ("Spokane Parks"), and the
City of Spokane Valley, a Washington municipal corporation ("Spokane Valley"), jointly
hereinafter referred to as the "Parties."
WITNESSETH:
WHEREAS, pursuant to the provisions within Title 35 RCW, Spokane Parks and
Spokane Valley have the statutory authority to conduct recreational programs; and
WHEREAS, pursuant to the provisions of Chapter 39.34 RCW, two or more public
entities may jointly contract between each other to perform functions which each may
individually perform; and
WHEREAS, Spokane Valley wishes to collaborate with Spokane Parks in order to
make available to Spokane Valley constituents some of the recreational programs offered by
Spokane Parks; and
WHEREAS, in this Agreement, the Parties wish to outline their respective roles and
responsibilities in this collaboration with regard to registration, supervision, payment, and
administration of the recreational programs.
NOW THEREFORE for and in consideration of the mutual promises set forth
hereinafter, the Parties hereto agree as follows:
SECTION 1: PURPOSE
The purpose of this Agreement is to summarize the terms and conditions upon which the
Parties will manage the jointly offered recreational programs described in Exhibit A — Scope
of Services (the "Joint Recreational Programs"). This includes the rights and obligations of
the Parties under this Agreement.
SECTION 2: TERM
Subject to its other provisions, the period of performance of this Agreement shall commence
upon the last date of execution by all Parties and be completed by December 31, 2024 unless
terminated sooner as provided herein.
SECTION 3: TERMINATION
Except as otherwise provided in this Agreement, either of the Parties may terminate this
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Agreement upon thirty (30) days written notification. If this Agreement is so terminated, the
terminating Party shall be liable only for performance in accordance with the terms of this
Agreement for performance rendered prior to the effective date of termination.
SECTION 4: CONTRACT MANAGEMENT
The Parties hereby appoint the following individuals, or their designees, as their
representatives for the purpose of ensuring that the provisions of the Agreement are satisfied:
SPOKANE PARKS AND RECREATION DEPARTMENT:
Director, Spokane Parks and Recreation Department
Fifth Floor, City Hall
808 West Spokane Falls Boulevard
Spokane, WA 99201
CITY OF SPOKANE VALLEY:
City Manager, or designee
10210 E. Sprague Avenue
Spokane Valley, WA 99206
Designated main contact:
Director, Spokane Valley Parks and Recreation Department
2426 North Discovery Place
Spokane Valley, WA 99216
SECTION 5: PERFORMANCE
A. The above -designated representatives will meet as needed to decide matters
pertaining to the administration of the Joint Recreational Programs listed in Exhibit
A.
B. The Joint Recreational Programs listed in Exhibit A may be amended, modified,
canceled, or added to through the mutual agreement of the above -designated
representatives.
C. Spokane Parks shall provide all equipment, qualified instructors, guides, and
transportation as needed for Joint Recreational Programs. Spokane Parks shall be
responsible for scheduling facilities and coordinating reservations for the Joint
Recreational Programs.
D. Each Party shall advertise for the programs through their own agencies.
E. Each Party shall take registrations for the programs. Spokane Valley will register an
agreed upon number of participants for the programs in Exhibit A as presently
constituted or hereinafter amended. The cost of registration for each participant shall be
the same for all registrants of that same program regardless of the Party through whom
the participant registers. The Parties will communicate throughout the registration
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process for program coordination and logistical purposes.
F Spokane Valley agrees to pay Spokane Parks 70% of class registration revenue as full
compensation for everything done under this Agreement, as set forth in Exhibit A.
G. Spokane Parks shall be paid after classes have completed upon presentation of an
invoice to Spokane Valley from Spokane Parks. Payment shall be sent to the City of
Spokane Finance Department at 808 W Spokane falls Blvd, Spokane, WA 99201.
SECTION 6: INDEMNITY & HOLD HARMLESS
Spokane Parks shall defend, indemnify and hold harmless Spokane Valley, its officers,
officials, agents, employees and volunteers from any and all claims, injuries, damages,
losses or suits including attorney fees in connection with or arising out of the wrongful or
negligent acts, errors, or omissions of Spokane Parks relating to or arising out of this
Agreement. Spokane Valley shall defend, indemnify and hold harmless Spokane Parks,
its officers, officials, agents, employees and volunteers from any and all claims, injuries,
damages, losses or suits including attorney fees in in connection with or arising out of the
wrongful or negligent acts, errors, or omissions of Spokane Valley relating to or arising
out of this Agreement.
SECTION 7: INSURANCE
Each party agrees to procure and maintain for the duration of this agreement, General
Liability Insurance with minimum coverage limits in the amount of $1,000,000 per
occurrence and statutory Workers Compensation coverage for their employees &
volunteers. Proof of Insurance shall be submitted to each party upon request with a current
Certificate of Insurance that names the other parties as Additional Insured. Alternatively, a
Party may submit a letter of self-insurance.
SECTION 8: COUNTERPARTS
This Agreement may be executed in one or more counterparts, each of which, when so
executed and delivered, shall be an original, but such counterparts shall together constitute
but one and the same delivered, shall be an original, but such counterparts shall together
constitute but one and the same Agreement.
SECTION 9: ENTITIES/ PROPERTY
A. No new entities are created by this Agreement.
B. No real or personal property will be transferred as part of this Agreement.
C. No joint board will be created to administer the provisions of this Agreement.
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SECTION 10: RELATIONSHIP OF THE PARTIES
The Parties intend that an independent contractor relationship will be created by the
Agreement. No agent, employee, servant or otherwise of a Party shall be deemed to
be an employee, agent, servant, or otherwise of any other Party for any purpose, and
the employees of a Party are not entitled to any of the benefits that any other Party
provides for its employees. Each Party shall be solely and entirely responsible for its
acts and for the acts of its agents, employees, servants, subcontractors, or otherwise
during the performance of this Agreement.
SECTION 11: RECORDS MAINTENANCE
The Parties shall each maintain books, records, documents and other evidence which
sufficiently and properly reflect all direct and indirect costs expended by all Parties in the
performance of the services described herein. These records shall be subject to inspection,
review or audit by personnel of the Parties, other personnel duly authorized by any
Party, the Office of the State Auditor, and federal officials so authorized by law. The
Parties will retain all books, records, documents, and other material relevant to this
agreement for five years after expiration and the Office of the State Auditor, federal
auditors, and any persons duly authorized by the parties shall have full access and the
right to examine any of these materials during this period.
SECTION 12: AGREEMENT TO BE FILED.
Spokane Parks shall file this Agreement with their City Clerk and post it on their
intereet website. Spokane Valley shall file this Agreement with its City Clerk and
shall either file this Agreement with the Spokane County Auditor or post it on its
internet website.
SECTION 13: MISCELLANEOUS PROVISIONS
A. Non -Waiver. No waiver by any Party of any of the terms of this Agreement
shall be construed as a waiver of the same or other rights of that Party in the
future.
B. Entire Agreement. This Agreement contains the entire understanding of the
Parties. No representations, promises, or agreements not expressed herein have
been made to induce any Party to sign this Agreement.
C. Modification. No modification or amendment to this Agreement shall be valid
until put in writing and signed with the same formalities as this Agreement.
D. Assignment. No Party may assign its interest in this Agreement without the
express written consent of the other Parties.
E. Severability. In the event any portion of this Agreement should become invalid
or unenforceable, the rest of the Agreement shall remain in full force and effect.
F Ratification. By execution of this Agreement, the Parties hereby ratify prior
actions of their counterpart with respect to registering participants for the
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programming outlined in Exhibit A.
G. Compliance With Laws. The Parties shall observe all federal, state and local
laws, ordinances and regulations, to the extent that they may be applicable to
the terms of this Agreement.
H. Nondiscrimination. No individual shall be excluded from participation in,
denied the benefit of, subjected to discrimination under, or denied employment
in the administration of or in connection with this contract because of age, sex,
race, color, religion, creed, marital status, familial status, sexual orientation,
national origin, honorably discharged veteran or military status, the presence
of any sensory, mental or physical disability, or use of a service animal by a
person with disabilities.
Venue Stipulation. This Agreement shall be construed under the laws of
Washington State. Any action at law, suit in equity or judicial proceeding
regarding this Agreement or any provision hereto shall be instituted only in
courts of competent jurisdiction within Spokane County, Washington.
SECTION NO. 14: RCW 39.34 REQUIRED CLAUSES
A. PURPOSE: See Section No. 1 above.
B. DURATION: See Section No. 2 above.
C. ORGANIZATION OF SEPARATE ENTITY AND ITS POWERS:
See Section No. 9 above.
D. RESPONSIBILITIES OF THE PARTIES: See provisions above.
E. AGREEMENT TO BE FILED: See Section No. 12 above.
F. FINANCING: Each party shall be responsible for the financing of its contractual
obligations under its normal budgetary process.
G. TERMINATION: See Section No. 3 above.
H. PROPERTY UPON TERMINATION: See Section No. 5 above.
I. CONTRACT ADMINISTRATION. See Section No. 4 above.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed
on the date and year set forth herein above.
City of Spokane City of Spokane Valley
Director of Parks and Recreation City Manager
Page 5 of 7
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Attest:
Attest:
City Clerk City Clerk
Approved as to form: Approved as to form:
Assistant City Attorney Office of the City Attorney
Page 6 of 7
DRAFT
Exhibit A — Scope of Services
Summer 2023 descriptions:
Outdoor Recreation Partnership:
Wildflower Walks with Transportation
Spring is a wonderful time of year when the land around us takes a big, deep breath after a long Winter's
slumber. We have a wonderful series of hikes planned with beginner, novice, and intermediate difficulties.
There should be 2-3 different types of flowers blooming during any of the journeys listed below and
gorgeous views of the surrounding area as our world wakes up and shows off its beauty! Attendees should
wear sturdy footwear and be ready for changing weather conditions. Each trip is led by two guides and
transportation is provided from in -town meeting locations. All three hikes leave from the headquarters of
Spokane Valley Parks & Recreation where multiple bus routes can deliver you to meet the guides and be
whisked away for a wonderful adventure. New this year, we have two hikes which are sponsored by The
Rocket Bakery so you can start off the morning with delicious drip coffee and an assortment of yummy
baked goods! For each activity, the fee includes guides, transportation, and trekking poles. Any minors
must register with an adult participant.
James T. Slavin Conservation Area
1 day I Ages 15+ I In partnership with Spokane Valley Parks & Recreation I Sponsored by The Rocket
Bakery
Hike time: 3 hours I Terrain: mostly flat I Mileage: 3.5 - 5.5. Join us for an Earth Day hike in the biologically
diverse James T. Slavin Conservation Area. This trail system boasts a variety of habitat types including
ponds, upland pine and fir forests, wetlands, and grassy meadows. Its 628 acres is home to 121 species of
birds! This area is relatively flat; we will hike at a comfortable pace depending on the group. Meet at
CenterPlace Regional Event Center, 2426 N Discovery PI, Spokane Valley
McKenzie Conservation Area
1 day I Ages 15+ I In partnership with Spokane Valley Parks & Recreation
Hike time: 3 hours I Terrain: Moderate up and downhill; —250ft elevation gain/loss I Mileage: 3 —4.5
Join us for a hike in this beautiful conservation property along Newman Lake. This is a moderate 2-3-mile
hike with an occasional steep hill. We'll travel through a forest of western red cedars, firs and pine trees
as we travel to Turtle Rock to take in the majestic views of the lake, meadows, Mount Spokane, and
surrounding areas. Meet at CenterPlace Regional Event Center, 2426 N Discovery PI, Spokane Valley.
Canfield Gulch with Transportation
1 day I Ages 15+ I In partnership with Spokane Valley Parks & Recreation I Sponsored by The Rocket
Bakery. Hike time: 3.5 hours I Terrain: Moderately Strenuous —700ft elevation gain/loss I Mileage: 3 - 4
This moderate ramble leads you around the shoulder of Antoine Peak past slopes of coniferous forests
and an historic fire pond. Antoine Peak Conservation Area provides unique recreational opportunities,
protects the region's large mammal habitats, and preserves a critical wildlife corridor that connects the
Spokane River Valley with Mount Spokane State Park. Meet at CenterPlace Regional Event Center, 2426
N Discovery PI, Spokane Valley.
Therapeutic Recreation Program Partnership:
TRS Biking Program
Enjoy Spokane's natural beauty by bicycle. Participants need to be in physical condition and ride a bike
safely. Make sure your bike is in good working order and helmet fits well. Meet at Mirabeau Point Park
Trailhead, 13500 Mirabeau Parkway, Spokane Valley.
TRS Paint & Taste
1 day I Ages 14+ do you like paining and apple cider? Make a masterpiece of your very own while enjoying
sipping on cider. No painting experience required.
Page 7 of 7
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 2, 2023 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: RAVE Foundation Soccer Mini Pitch Donation
GOVERNING LEGISLATION: N/A
PREVIOUS COUNCIL ACTION TAKEN: N/A
BACKGROUND: The RAVE Foundation is the official charitable arm of the Seattle Sounders
professional soccer team. Its mission is to build small fields for free play and invest in programs
that use soccer as a vehicle to inspire youth and strengthen communities. RAVE has embarked
upon a "26 by 2026" campaign to construct twenty-six "soccer mini pitches" (mini soccer fields)
by 2026 in the State of Washington. To -date, RAVE has installed 13 fields with seven more
planned for 2023 and only one field east of the Cascades in Yakima.
On March 31 of this year, Parks Staff and City Leadership met with Ashley Fosberg, Executive
Director of the RAVE Foundation. RAVE is interested in donating one or more soccer mini
pitches to the City of Spokane Valley and staff have identified an opportunity to incorporate a
RAVE field into the new Balfour Park expansion project at minimal cost to the City.
Additionally, RAVE seeks to establish an ongoing partnership with Spokane Valley after
donating the field by providing free soccer balls, replacement nets, curriculum materials,
educator training, and other special events to catalyze and strengthen the community.
As the Balfour Park Phase 1 construction project is currently underway there is an opportunity to
have the contractor install an additional 50 x 100' asphalt pad (sports court) that could become
a RAVE mini pitch in 2024. The City would provide the asphalt pad and the RAVE Foundation
would come in later (i.e., Spring 2024) and install the fencing, goals, court surfacing and
markings for the field.
Our design team has identified a location for an additional sports court next to the future
basketball and pickleball courts. This would be the first RAVE field in Eastern Washington and
an excellent opportunity to add an additional play element at Balfour Park to serve youth in an
under-resourced portion of our community.
OPTIONS: Discussion
RECOMMENDED ACTION OR MOTION: Staff is seeking Council consensus to further pursue
this donation opportunity with the RAVE Foundation and to have Public Works bring back
details about the additional sports court as part of a pending change order.
BUDGET/FINANCIAL IMPACTS: The cost of the sports court pad is estimated at $11,300.
STAFF CONTACT: John Bottelli, Parks & Recreation Director
ATTACHMENTS: Examples Photos: RAVE Soccer Mini Pitch
Page 1 of 2
Examples RAVE Soccer Mini Pitch
Page 2 of 2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 2, 2023 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Department of Emergency Management, Agreement Renewal
GOVERNING LEGISLATION: Spokane Valley Interlocal Agreement 21-080; Revised Code of
Washington Chapter 38.52.
PREVIOUS COUNCIL ACTION TAKEN: Council authorized execution of the Emergency
Management Interlocal Agreement on May 11, 2021 and authorized extending the renewal
notification deadline on March 21, 2023.
BACKGROUND: The City of Spokane Valley has always contracted with Spokane County for
the provision of Emergency Management Services. Emergency Management is a department
that is operated under direction of the Spokane County Sheriffs Office and the Sheriff acts as
the Director of Emergency Management. The purpose of this service is to administer and
coordinate emergency management programs and to preserve lives and property in the event of
catastrophic events. According to Washington RCW 38.52.070, each political subdivision of the
state must establish a local organization or be a member of a joint local organization for
emergency management and have a director of emergency management and prepare and
submit a comprehensive emergency management plan to include a communication plan.
Contracting with Spokane County for Emergency Management services satisfies these
requirements.
Highlights of the current agreement are:
1. Three-year term with one three-year renewal
2. Termination to occur by March 30 for subsequent year withdrawal
3. Details regarding the provision of services including planning, training, coordinated
disaster response and recovery, volunteer/emergency worker management, outreach
and education, and access to Emergency Management resources
4. Expectations of participating jurisdiction (City of Spokane Valley) such as appointment of
coordinator, representative on Policy Board, development of Continuity of Operations
Plan, maintaining an Emergency Operations Plan, identifying points of contact,
completion of National Incident Management System (NIMS) compliant planning and
training, participation in training exercises, and notification and coordination with
Emergency Management when activating incident management
5. Availability of optional services
6. Cost -control specific to services received
Section 2 of the current agreement specifies that the current agreement will terminate on March
30, 2023 unless notice to add one additional three-year term is provided by March 30, 2023.
City and County authorized an extension of this deadline to May 15. City staff has been working
with County staff to resolve outstanding reconciliations and make other substantive
determinations that will allow a comprehensive review and recommendation to be provided to
Council.
This presentation provides that review. Staff is satisfied that services are being sufficiently
provided and that the City does not currently have the staff or resources to provide these
services in-house. Staff recommends approving the renewal.
OPTIONS: Consensus to place on next week's agenda for motion consideration; or take other
appropriate action. Deadline for notice is May 15.
RECOMMENDED ACTION OR MOTION: Consensus to place this item on next week's agenda
for a motion consideration
BUDGET/FINANCIAL IMPACTS: 2023 budget: $90,000
STAFF CONTACT: Erik Lamb, Deputy City Manager; Morgan Koudelka, Senior Administrative
Analyst;
ATTACHMENTS: Attachment 1: PowerPoint; Attachment 2: Interlocal Agreement 21-080,
Emergency Management Services; Attachment 3: DEM Department Updates 2021 and 2022.
EMERGENCY MANAGEMENT
AGREEMENT RENEWAL
WITH SPOKANE COUNTY
City of Spokane Valley
May 2, 2023
3.
SERVICE HISTORY
■ City has always contracted with Spokane County for
Emergency Management Services
■ The current agreement was approved in 2021 and runs
through the end of 2023
■ The City may renew for one additional three-year term
■ Notice of renewal must be provided by May 15
■ The agreement satisfies the city's emergency management
obligations under RCW 38.52.070
2
ACRONYM LIST
• SCEM - Spokane County Emergency Management
• NIMS - National Incident Management System
• SCCEMP - Spokane County Emergency Management Plan
• EOP - Emergency Operations Plan
• ECC - Emergency Coordination Center
• FEMA - Federal Emergency Management Agency
• SCECC - Spokane County Emergency Coordination Center
• SCJIC - Spokane County Joint Information Center
• COOP - Continuity of Operations Plan
3
SERVICE PROVIDED BY SPOKANE COUNTY
EMERGENCY MANAGEMENT (SCEM)
■ General
■ Maintain an emergency management organization that complies with state law
and federal guidelines
■ Will implement concepts and best practices of the National Incident Management
System (NIMS)
■ Planning
■ Will maintain the Spokane County Comprehensive Emergency Management Plan
and provide technical assistance to the City to maintain an Emergency Operations
Plan as a standalone plan or as an annex to the County's Plan
■ Will maintain the Spokane County Natural Hazards Mitigation Plan including City's
plan annexed into the County plan
■ Will maintain procedures for the Emergency Coordination Center
■ Will participate in regional and state planning efforts
■ Training
■ Will conduct annual training and exercise planning workshop
■ Will maintain a multi -year training and exercise plan and program
4
SERVICE PROVIDED BY COUNTY
(CONY.)
■ Coordinating Disaster Response Activities
■ Will provide 24/7 Duty Officer to address City's emergency management -related
requests
■ Will utilize multiple forms of communication to notify, warn, and inform the public
regarding impending or occurring disasters
■ Will maintain and activate , as necessary, the Spokane County Emergency
Coordination Center (SCECC)
■ Will activate the Spokane County Joint Information Center (SCJIC) as necessary.
■ Will provide local resources as needed and request state and federal resources.
■ Upon request, will provide a liaison to City to assist with incident management,
technical support, and use of mobile assets
■ Will work with County Commissioners to initiate a Proclamation of Emergency
when a disaster has occurred or is imminent
■ Coordinating Disaster Recovery Activities
■ Will coordinate the post -disaster Preliminary Damage Assessment process in
conjunction with state emergency management and FEMA
■ Will implement the Disaster Recovery Framework and establish the Recovery
Support Functions
5
SERVICE PROVIDED BY COUNTY
(CONY.)
■ Volunteer/Emergency Worker Management
■ Will facilitate registration of emergency worker volunteers into the state central
database
■ Will assigned trained communication volunteers to augment City's Emergency
Operations Center
■ Outreach and Education
■ Will make available to City emergency preparedness materials
■ Will provide and distribute preparedness information via radio, TV, and social
media
■ Will deliver preparedness presentations on behalf of City
■ Wil provide quarterly reports summarizing major activities
■ Provision of Resources
■ Mobile Command Vehicle
■ Communications Trailer
■ Mobile Emergency Response Trailer
■ Alert Spokane Program
Recent accomplishments are included in attached summaries
6
OPTIONAL SERVICES
(COST TO BE NEGOTIATED)
■ Planning
■ Technical assistance in developing an emergency operations plan or procedure,
including mass fatality plan or disaster debris management plan.
■ Training
■ City specific training opportunity
■ City -specific exercise opportunity
■ Process City's application for FEMA's Integrated Emergency Management Course
■ Outreach and Education
■ Develop and promote a City -specific outreach campaign
■ Communication and Support
■ Technical support for interoperable radio communications
7
CITY OBLIGATIONS
■ General
■ Appoint an Emergency Management Coordinator who will serve as the primary
point of contact
■ Designate one representative and one alternate to the SCEM Management Policy
Board
■ Planning
■ Develop and maintain Continuity of Government and Continuity of Operations
plans
■ Maintain an Emergency Operations Plan (EOP)that describes a NIMS-compliant
incident management structure for use during multiagency operations and
includes the procedures to be used during emergencies for coordinating the City's
resources
■ Identify a primary and alternate point of contact for each planning effort
■ Training
■ Develop NIMS compliance plan and track individual training of staff members
■ Send a representative to the annual Training and Exercise Planning Workshop
(TEPW)
8
CITY OBLIGATIONS (CONY.)
■ Disaster Response
■ Coordinate emergency response activities through SCEM
■ Activate incident management structure and EOP and notify
SCEM in the event of disaster
■ City shall request state and federal resources through SCEM and
the SCECC
■ City shall provide incident -related information to the SCECC
■ Identify point of contact for the SCJIC
■ Upon request, deploy liaison to the SCECC
■ Notify SCEM of intent to proclaim a disaster
9
CITY OBLIGATIONS (CONY.)
■ Disaster Recovery
■ Track and report activities potentially reimbursable by federal and state disaster
assistance programs
■ Identify points of contact for SCEM disaster recovery efforts
■ Volunteer/Emergency Worker Management
■ Identify potential volunteers to affiliate with the Disaster Assistance Response
Teams (DART) and the Spokane County Auxiliary Communications Service (ACS)
■ Volunteers must be certified as Emergency Workers in order to receive protection
under the state Emergency Workers Program
■ Outreach and Education
■ Education presentations must be requested 60 days in advance of presentation
date
■ Resource Requests
■ Make requests as far in advance as possible
10
COST HISTORY
Year
Emergency
Mgmt.
Costs
Change
City Budget
Actual
2018
$ 78,556
1.13%
$ 99,629
Actual
2019
$ 74,859
-4.71%
$ 105,687
Actual
2020
$ 83,086
10.99%
$ 100,000
Preliminary Actual
2021
$ 52,698
-36.57%
$ 100,000
City Projected
2022
$ 90,156
71.08%
$ 94,000
County Estimate
2023
$ 112,112
24.35%
$ 90,000
CONSIDERATIONS
• City of Spokane is renewing for another 3-year term
• No short-term plan for new facility
• Exploring impact of potential loss of grant revenue
• Historically have not taken advantage of many of the services
provided
• City staff capacity - looking to how to utilize more services in the
future
• Taking functions in-house would require multiple additional staff.
Significant challenges to do so in short-term. Nearly all other local
jurisdictions contract with the County for this service.
12
IDENTIFIED AMENDMENT REQUESTS
• Clarify expectations regarding identified emergency shelters
and evacuation routes
• Clarify cost calculations and related invoicing
• Include typical boilerplate language for interlocal
agreements
13
NEXT STEPS
• Staff recommend renewal for second three-year term
• Deputy Director of Emergency Management presentation to
Council providing greater detail of services and answering
questions
• Staff from City and County negotiate amendment to
Agreement for Council consideration
• City project manager will lead efforts to satisfy City
obligations such as completing a Continuity of Operations
Plan, provide NIMS training to appropriate personnel,
standup City EOC if necessary, and coordinate with police
and fire services
14
t000
No.21 - 0 3 6 7
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF SPOKANE COUNTY, WASHINGTON
IN TIIE MATTER OF EXECUTING INTERLOCAL
AGREEMENTS BETWEEN SPOKANE COUNTY
AND MUNICIPALITIES WITHIN SPOKANE
COUNTY FOR EMERGENCY MANAGEMENT
SERVICES THROUGH SPOKANE COUNTY
EMERGENCY MANAGEMENT
RESOLUTION
WHEREAS, pursuant to the Constitution and laws of the State of Washington, Spokane County,
Washington is a class A county duly organized and existing; and
WIIEREAS, pursuant to the provisions of RCW 36.01.030, the powers of Spokane County can only be
exercised through the Board of County Commissioners of Spokane County, Washington ("Board" or
"Board of County Commissioners"); and
WHEREAS, pursuant to the provisions of RCW 36.32.120(6), the Board of County Commissioners has the
care of County property and the management of County funds and business; and
WHEREAS, pursuant to the provisions of Spokane County Code Chapter 1.08, the Board of County
Commissioners established Spokane County Emergency Management ("SCEM") as an emergency
management agency within the Spokane County Sheriff's Office; and
WHEREAS, pursuant to RCW 38.52.070, two or more political subdivisions may join in the establishment
and operation of a local organization for emergency management. Consistent with RCW 38.52.070, the City
of Airway Heights, City of Cheney, City of Deer Park, City of Liberty Lake, City of Medical Lake, City of
Spokane Valley, Town of Latah, Town of Millwood, and Town of Rockwood ("Parties") are authorized and
directed to establish local organization for emergency management in accordance with the Washington State
Comprehensive Emergency Manage Plan and Program; and
WHEREAS, chapter 39.34 RCW ("Interlocal Cooperation Act"), authorizes counties and cities to contract
with each other to perform certain functions which each may legally perform; and
WHEREAS, the City of Airway Heights, City of Cheney, City of Deer Park, City of Liberty Lake, City of
Medical Lake, City of Spokane Valley, Town of Latah, Town of Millwood, and Town of Rockwood
("Parties") have previously entered into various interlocal agreements with Spokane County wherein SCEM
would provide certain emergency management services, the most recent interlocal agreement executed under
Spokane County Resolution No. 2012-0169, on February 28, 2012, ("ILA"); and
WHEREAS, the Parties desire to enter into new interlocal agreements to supersede and replace the ILA
executed under Spokane County Resolution No. 2012-0169, on February 28, 2012.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of County Commissioners of
Spokane County, Washington, pursuant to the provisions of RCW 36.01.030, RCW 36.32. 120(6), chapter
39.34 RCW and RCW 38.52.080, that either the Chairman of the Board, or a majority of the Board, Chief
Executive Officer, Chief Operations Officer, Chief Budget Officer or the Deputy Director of the Spokane
County Emergency Management be and is hereby authorized to execute those documents entitled
"INTERLOCAL AGREEMENT FOR. EMERGENCY MANAGEMENT SERVICES," a copy of which is
attached hereto as Attachment "A", wherein the City of Airway Heights, City of Cheney, City of Deer Park,
City of Liberty Lake, City of Medical Lake, City of Spokane Valley, Town of Latah, Town of Millwood, and
Town of Rockwood will individually contract with Spokane County for the receipt of emergency
management services from the SCEM. The execution of the "INTERLOCAL AGREEMENT FOR
EMERGENCY MANAGEMENT SERVICES" by the entities will supersede and replace the ILA entered
into under Spokane County Resolution No. 2012-0169, executed by the Parties on February 28, 2012. The
Page 1 of 2
provision of services by SCEM under the "INTERLOCAL AGREEMENT FOR EMERGENCY
MANAGEMENT SERVICES" will augment, but not supplant the entities responsibilities and obligation
under chapter 38.52 RCW,
PASSED AND ADOPTED this 25t tray of '-_ _1 , 2021.
ATTEST:
Ginna Vasquez, Clerk o rie Board
Page 2 of 2
BOARD OF COUNTY COMMISSIONERS
OF SPOKANE COUNTY, WASHINGTON
Josh Kerns, Chair
Mary L,, Kuneyice-Chair
ABSENT
Al French, Commissioner
INTERLOCAL AGREEMENT FOR EMERGENCY
MANAGEMENT SERVICES
THIS INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES
(the "Agreement") is made and entered into this 134-' day of Wl1; , 2021, by and
between SPOKANE COUNTY, a political subdivision of the State of Vashington (the "County"),
and the CITY/TOWN OF -Ikaru v v(1. _ , a municipal corporation of the State of
Washington (the City or the Town,) (individually Party and collectively Parties) pursuant to
the Interlocal Cooperation Act, Chapter 39.34 RCW.
RECITALS
A. The County has established Spokane County Emergency Management (hereinafter
"SCEM") as an emergency management agency within the Spokane County Sheriff's Office
pursuant to Chapter 1.08 SCC.
B. The County, acting through SCEM, operates as a local organization for emergency
management in accordance with relevant comprehensive emergency management plans and
programs pursuant to Chapter 38.52 RCW.
C. The City/Town and the County have previously contracted for coordinated
emergency management services through a series of Interlocal Agreements for Emergency
Management Services, most recently dated July 17, 2012.
D. The coordinated emergency management services that SCEM provides, augment,
but do not supplant, the City/Town's responsibilities and obligations under Chapter 38.52 RCW.
E. The County and City/Town believe that it is in the public interest to provide
coordinated emergency management services as provided herein.
AGREEMENT
NOW, THEREFORE, in consideration of the respective agreements set forth below and for
other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the County and the City/Town agree as follows:
1. Purpose of Agreement.
This Agreement is authorized by and entered into pursuant to Chapter 39.34 RCW. The
purpose and intent of this Agreement is to provide an economical mechanism for administration
and coordination of County and City/Town emergency management programs, generally to
protect the public peace, health, and safety and to preserve the lives and property of the people
of the County and City/Town.
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES
1of8
2. Effective Date and Duration.
This Agreement shall not take effect unless and until it has been duly executed by both
Parties and filed with the County Auditor. The term of this Agreement is three (3) years; and the
Agreement shall remain in effect through midnight December 31, 2023, unless earlier terminated
pursuant to the provisions of Section 12 below, and the term of this Agreement may be extended
or renewed for up to one (1) additional three (3) year term, upon the City/Town providing the
County written notice on or before March 30, 2023. The County shall in writing approve or reject
the extension or renewal within thirty (30) days of receiving notice of intent to extend or renew;
PROVIDED FURTHER, that each Party's obligations after December 31, 2023, are contingent upon
local legislative appropriation of necessary funds for this specific purpose in accordance with
applicable law. In the event that funds are not appropriated for this Agreement, then this
Agreement shall terminate as of the last fiscal year for which funds are appropriated. The Party
shall notify the other Party in writing of any non -allocation of funds at the earliest possible date.
3. Administrators.
Each Party to this Agreement shall designate an individual (an "Administrator"), who may
be designated by title or position, to oversee and administer such Party's participation in this
Agreement. The Parties' Initial Administrators shall be the following individuals:
County's Initial Administrator: City/Town's Initial
Administrator:
Chandra Fox, Deputy Director
Spokane County Emergency
Management
1121 W Gardner Ave
Spokane, WA 99201
Either Party may change its Administrator at any time by delivering written notice of such
Party's new Administrator to the other Party.
4. Emergency Management Services.
The County shall provide emergency management services, as described herein, to the
City/Town during the term of this Agreement in accordance with Chapter 38.52 RCW. The County
will endeavor to provide the Services as described in its comprehensive emergency management
plan and in Schedule A, attached hereto and incorporated herein. At its option, the City/Town
may elect to receive any or all of the additional services described in Schedule D, which is
attached hereto and incorporated herein, upon at least 30 days written notice provided to the
County and subject to the availability of County resources. All Services shall be provided without
warranty of any kind, including, but not limited to, the sufficiency or adequacy of the actions of
the Parties in response to an emergency or disaster. The City/Town shall remain responsible for
the provision of all those services identified in Schedule B, attached hereto, as well as any other
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES
2 of 8
services the City/Town is otherwise required by law to perform.
5. Emergency Management Policy Board.
The City/Town shall be entitled duringthe term of this Agreement to voting representation
on the SCEM Emergency Management Policy Board established by SCC 1.08.030. The duties of
the Policy Board are set forth in SCC 1.08.030, as it now exists or is hereafter amended.
6. Independent Contractor.
The County will perform all Services under this Agreement as an independent contractor
and not as an agent, employee, or servant of the City/Town. The County shall be solely
responsible for control, supervision, direction and discipline of its personnel, who shall be
employees and agents of the County and not the City/Town. The County has the express right to
direct and control the County's activities in providing the Services in accordance with the
specifications set out in this Agreement. The City/Town shall only have the right to ensure
performance.
7. Compensation.
7.1 Annual Service Charge. The City/Town shall pay an Annual Service Charge to the
County. Beginning January 1, 2021, and as adjusted annually each January 1 thereafter, the
Annual Service Charge shall be a per capita rate based on: 1) SCEM's proposed General Fund
budget, minus funding for the Deputy Director, and; 2) the City/Town's population number from
the annual Office of Financial Management (OFM) Estimate for Population of Cities, Towns and
Counties Used for Allocation of Selected State Revenues State of Washington, the 2020 version of
which attached hereto and incorporated herein at Schedule C. ByJuly 15 of each year, the County
shall issue a revision to Schedule C to reflect changes to the City/Town's population number from
the annual Office of Financial Management (OFM) Estimate for Population of Cities, Towns and
Counties Used for Allocation of Selected State Revenues State of Washington and the resulting
Annual Service Charge for the subsequent year. For 2021, the Annual Service Charge shall be set
at a rate of $0.89 per capita. The County agrees to pay the annual service charge assigned to
cities and towns that have a population of less than 1,000.
At the end of each calendar year, using the population methodology and actual SCEM
costs plus Countywide and Sheriff's Department Indirect Costs from the Law Enforcement Cost
Allocation Plan, the County will re -compute each City/Town's actual cost share. Annual
adjustments will be made on or before October 3151 of each year based on actual expenditures
for the previous year.
72 Invoicing. The Annual Service Charge includes the services described in this
Agreement's Schedule A, and reasonable operation and maintenance costs for which there will
be no separate billing. The County shall invoice the City/Town or its designee for the Annual Service
Charge for all services performed by the County. The City/Town shall be responsible for complete
and timely payment of all amounts invoiced regardless of whether the City/Town opts to
participate in the invoiced services. Invoices will be sent quarterly or on any other schedule that
1NTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES
3 of 8
is mutually convenient to the Parties. Payment of the Annual Service Charge is due and payable
in quarterly installments on January 31, April 30, July 31, and October 31.
73 Additional Services. If a City/Town elects to receive additional service(s)s as
described in Schedule D, one half of the cost of additional service(s) shall be added to the
quarterly invoice after the City/Town notifies SCEM and the remaining half shall be added to the
quarterly invoice that follows the delivery of the additional service(s).
7.4 Homeland Security and Emergency Management Performance Grants. The Parties
acknowledge the importance of sustaining SCEM staff currently funded by federal grants. In the
event that SCEM receives notice of cuts to federal grants that may jeopardize SCEM's ability to
fulfill the Services outlined in this Agreement, the County agrees to notify the City/Town within
15 days of receipt of notice of such cuts from proponent of the federal grant. Following such
notification, the Parties agree to reassess the Services and Annual Service Charge. The City/Town
agrees that by entering into this Agreement, it will forego applying for Emergency Management
Performance Grant (EMPG) monies.
8. Hold Harmless and Indemnification.
Except in those situations where the Parties have statutory or common law immunity for
their actions and/or inactions and to the extent permitted by state law, and for the limited
purposes set forth in this Agreement, each Party shall protect, defend, hold harmless and
indemnify the other Party, its officers, elected officials, agents and employees, while acting within
the scope of their employment as such, from and against any and all claims (including demands,
suits, penalties, liabilities, damages, costs, expenses, or losses of any kind or nature whatsoever
including attorney's fees) arising out of or in any way resulting from such Party's own negligent
acts, errors, or omissions or willful misconduct related to such Party's participation and
obligations under this Agreement. Each Party agrees that its obligations under this subsection
extend to any claim, demand, and/or cause of action brought by or on behalf of any of its
employees or agents. For this purpose, each Party, by mutual negotiation, hereby waives, with
respect to the other Party only, any immunity that would otherwise be available against such
claims under the industrial insurance act provisions of Title 51 RCW.
9. Privileges and Immunities.
Whenever the employees of the County or the City/Town are rendering outside aid
pursuant to the authority contained in RCW 38.52.070 and 38.52.080(1), such employees shall
have the same powers, duties, privileges, and immunities as if they were performing their duties
in the County or the City/Town in which they are normally employed. Nothing in this Agreement
shall affect any other power, duty, right, privilege, or immunity afforded the County or the
City/Town in Chapter 38.52 RCW.
JO. Liability Related to City/Town Ordinances, Policies, Rules and Regulations.
In executing this Agreement, the County does not assume liability or responsibility for or
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES
4 of 8
in any way release the City/Town from any liability or responsibility which arises in whole or in
part from the existence or effect of City/Town ordinances, policies, rules or regulations. If any
cause, claim, suit, action or administrative proceeding is commenced in which the enforceability
and/or validity of any such City/Town ordinance, policy, rule or regulation is at issue, the
City/Town shall defend the same at its sole expense and, if judgment is entered or damages are
awarded against the City/Town, the County, or both, the City/Town shall satisfy the same,
including all chargeable costs and reasonable attorney's fees.
11. Compliance with Laws.
In the performance of its obligations under this Agreement, each Party shall comply with
all applicable federal, state, and local laws, rules and regulations.
12. Early Termination.
Either Party may terminate this Agreement, with or without cause, upon written notice
to the other Party by no later than March 30 of the year of termination. Termination pursuant to
this Section 12 will become effective on December 31 of the calendar year in which the
termination notice is given.
13. Dispute Resolution.
In the event differences between the parties should arise over the terms and conditions
or the performance of this Agreement, the parties shall use their best efforts to resolve those
differences on an informal basis. If those differences cannot be resolved informally, the matter
shall be referred for mediation to a mediator mutually selected by the parties. If mediation is not
successful, either of the parties may institute legal action for specific performance of this
Agreement or for damages.
14. Notices.
All notices required to be given by any Party to the other Party under this Agreement shall
be in writing and shall be delivered either in person, by United States mail, or by electronic mail
(email) to the applicable Administrator or the Administrator's designee. Notice delivered in person
shall be deemed given when accepted by the recipient. Notice by United States mail shall be
deemed given as of the date the same is deposited in the United States mail, postage prepaid,
and addressed to the Administrator, or their designee, at the addresses set forth in Section 3 of
this Agreement. Notice delivered by email shall be deemed given as of the date and time received
by the recipient.
15. Performance.
Time is of the essence of the Agreement in each and all of the provisions and scope of
services in which performance is a factor.
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES
5 of 8
16. Entire Agreement; Amendment.
This Agreement constitutes the entire agreement between the Parties regarding the
subject matter hereof, and supersedes any and all prior oral or written agreements between the
Parties regarding the subject matter contained herein. This Agreement may not be modified or
amended in any manner except by a written document executed with the same formalities as
required for this Agreement and signed by the Party against whom such modification is sought
to be enforced.
17. Conflicts between Attachments and Text.
Should any conflicts exist between any attached exhibit or schedule and the text or main
body of this Agreement, the text or main body of this Agreement shall prevail.
18. Governing Law and Venue.
This Agreement shall be governed by and enforced in accordance with the laws of the State
of Washington. The venue of any action arising out of this Agreement shall be in the Superior
Court of the State of Washington, in and for Spokane County. In the event that a lawsuit is
instituted to enforce any provision of this Agreement, the prevailing Party shall be entitled to
recover all costs of such a lawsuit, including reasonable attorney's fees.
19. Interpretation.
This Agreement and each of the terms and provisions of it are deemed to have been
explicitly negotiated by the Parties, and the language in all parts of this Agreement shall, in all
cases, be construed according to its fair meaning and not strictly for or against either of the Parties
hereto. The captions and headings in this Agreement are used only for convenience and are not
intended to affect the interpretation of the provisions of this Agreement. This Agreement shall
be construed so that wherever applicable the use of the singular number shall include the plural
number, and vice versa, and the use of any gender shall be applicable to all genders.
24). Severabilitv.
If any provision of this Agreement or the application thereof to any person or circumstance
shall, for any reason and to any extent, be found invalid or unenforceable, the remainder of this
Agreement and the application of that provision to other persons or circumstances shall not be
affected thereby, but shall instead continue in full force and effect, to the extent permitted by
law.
21. No Waiver.
Failure by either Party at any time to require performance by the other Party under this
Agreement or to claim a breach of any provision of this Agreement shall not be construed as
affecting any subsequent breach hereof or the right to require performance or affect the ability
!NTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES
6 of 8
to claim a breach with respect hereto.
22. No Assignment.
This Agreement shall not be assigned, either in whole or in part, by either Party without
the express written consent of the other Party, which may be granted or withheld in such Party's
sole discretion. Any attempt to assign this Agreement in violation of the preceding sentence shall
be null and void and shall constitute a default under this Agreement.
23. Warranty of Authority.
Each of the signatories hereto warrants and represents that he or she is competent and
authorized to enter into this Agreement on behalf of the Party for whom he or she purports to
sign this Agreement.
24. No Joint Venture.
Nothing contained in this Agreement shall be construed as creating any type or manner
of partnership, joint venture or other joint enterprise between the Parties.
25. No Separate Entity Necessary.
The Parties agree that no separate legal or administrative entities are necessary to carry
out this Agreement.
26. Ownership of Property.
Except as expressly provided to the contrary in this Agreement, any real or personal
property used or acquired by either Party in connection with its performance under this
Agreement will remain the sole property of such Party, and the other Party shall have no interest
therein.
27. No Third-Partv Beneficiaries.
This Agreement and each and every provision hereof is for the sole benefit of the
City/Town and the County. No other persons or Parties shall be deemed to have any rights in,
under or to this Agreement.
!NTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES
T of 8
28. Execution in Counterparts.
This Agreement may be executed in two or more counterparts, each of which shall
constitute an original and all of which shall constitute one and the same agreement.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first
above written.
COUNTY:
BOARD OF COUNTY COMMISSIONERS
OF SPOKANE COUNTY, WASHINGTON
JOSH KERNS, CHAIR
Title:
MARY K l CE-CHAIR
U E VI
ABSENT
AL FRENCH, COMMISSIONER
ATTEST:
r5kArVYLe\'
inns Vasquez, Clerk of e Board
2I ma7_
CITY/TOWN:
City/Town of , ito'/o Ulf
Washington munici al�cor oration
g p p
By
,a
Name: MOr is ! 1W(111
C 41y airtarT
!NTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES
8 of 8
Schedule A
Description of Emergency Management Services
The County shall provide Emergency Management Services (the "Services") through
Spokane County Emergency Management ("SCEM") to Cities, Towns, and Tribes (individually
"Participating Jurisdiction", and collectively "Participating Jurisdictions"). These Services shall
include the following.
1. General: SCEM will maintain an emergency management organization that
complies with state law and federal guidelines. This organization will implement the concepts
of the National Incident Management System (NIMS) and incorporate best practices of
emergency management into its operations. These best practices include a focus on
developing and sustaining Core Capabilities across all mission areas, developing disaster
management relationships with partners throughout the County and Region, and
incorporating the Whole Community perspective into all programs.
2. Planning: SCEM will assist Participating Jurisdictions in the development of
executable disaster -related plans. SCEM will maintain emergency management plans in
accordance with applicable state and federal laws, regulations, and guidance. SCEM will use,
and encourage the use of, systematic planning processes that engage the Whole Community.
a. SCEM will maintain the Spokane County Comprehensive Emergency
Management Plan (SCCEMP) and provide technical assistance (templates,
meeting facilitation, and plan review) to Participating Jurisdictions in order for
them to maintain an Emergency Operations Plan (EOP), as either a standalone
plan or as an annex to the County's CEMP, which meets the requirements set
forth in RCW 38.52.030 and WAC 118-30-060. Plans shall include an analysis of
the natural, technological, or human caused hazards that could affect the
County or jurisdiction, respectively. Plans will also describe a NIMS-compliant
incident management structure for use during multiagency/multijurisdictional
operations and include the procedures to be used during emergencies for
coordinating local resources, as necessary, and the resources of County
agencies, departments, commissions, and boards.
b. SCEM will maintain the Spokane County Natural Hazards Mitigation Plan,
a FEMA-approved multi -jurisdictional hazard mitigation plan that complies with
the Disaster Mitigation Act of 2000 (DMA2K) and 44 CFR §201.6, and, upon
request, provide technical assistance (templates, meeting facilitation, and plan
review) to Participating Jurisdictions in order for them to maintain an annex to
the County's FEMA-approved hazard mitigation plan that meets the
requirements set forth in 44 CFR §201.6.
c SCEM will maintain the Spokane County Disaster Recovery Framework
and, upon request, provide technical assistance (templates, meeting
facilitation, and plan review) to Participating Jurisdictions desiring to develop a
iNTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES- Schedule A A-1
jurisdictional Disaster Recovery Framework.
d, SCEM will maintain standard procedures for its Emergency
Coordination Center (ECC) and provide technical assistance (templates,
meeting facilitation, and document review) to Participating Jurisdictions
in order to develop complementary procedures for their respective
Emergency Operations Centers.
e. SCEM will participate in regional- and state -level planning efforts,
representing Spokane County and, unless otherwise specified, the
Participating Jurisdictions within Spokane County. Examples of such efforts
include the Statewide Catastrophic Incident PlanningTearn (SCIPT), State
Emergency Response Commission (SERC), and the Emergency Management
Advisory Group (EMAG).
3. Training and Exercise: SCEM will assist Participating Jurisdictions to
develop, maintain, or expand their emergency management capabilities. The prioritized
capabilities to train and exercise are operational coordination, operational
communications, situational assessment, logistics, public information, and planning.
a. SCEM will conduct an annual training and exercise planning workshop
(TEPW) in order to develop a coordinated training and exercise calendar. SCEM
will also send representatives on behalf of Spokane County and the Participating
Jurisdictions to the State's annual Integrated Preparedness Planning Workshop
(IPPW).
b. SCEM will maintain a Multi -Year Training and Exercise Plan (TEP) that
describes the outcomes of the TEPW. SCEM will produce and electronically
distribute a training and exercise calendar each month to the Participating
Jurisdictions.
c. SCEM will maintain a training program that adheres to state andfederal
guidance, including the National Incident Management System (NIMS) Training
Plan and FEMA's Core Capability Development Sheets. This training program
includes:
i. SCEM will assist each Participating Jurisdiction in the
development of a jurisdiction -specific NIMS compliance plan. This includes
providing assistance in determining applicable courses and identifying online
and in -person resources that can provide compliance -related courses.
Participating Jurisdictions retain the responsibility to track individual training of
their staff members and, per the State's policy, submit NIMS compliance
reports.
ii. Countywide, SCEM will facilitate the delivery of two (2) ICS-300
(Intermediate ICS for Expanding Incidents) courses and two (2) ICS-400
(Advanced ICS for Complex Incidents) courses each year.
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule A A-2
iii. Countywide, SCEM will facilitate the delivery of two (2) G191
(Emergency Operations Center/Incident Command System Interface)
workshops each year, or as requested.
iv. Upon request, SCEM will facilitate the delivery of the
Community Points of Distribution (CPOD) courses.
v. Upon request, SCEM will deliver ICS-402 (ICS Overview for
Executives/Senior Officials) or its equivalent to each requesting Participating
Jurisdiction in order to educate the Participating Jurisdiction's policy makers
and to help them meet the requirements of the National Incident
Management System (NIMS).
vi. Annually, SCEM will host at least two local deliveries of courses
from FEMA's Emergency Management Institute and/or the National Disaster
Preparedness Consortium.
vii. On behalf of each Participating Jurisdiction, SCEM will process
applications to host training opportunities available through FEMA's Emergency
Management Institute and/or the National Disaster Preparedness Consortium.
The Participating Jurisdiction requesting such courses will be responsible for
identifying a location and any costs associated with the course delivery, e.g.
refreshments.
viii. Countywide, SCEM will deliver two (2) offerings of an ARRL-
approved HAM radio technician class each year.
d. SCEM will maintain an exercise program that adheres to state and
federal guidance, including the Homeland Security Exercise and Evaluation
Program (HSEEP) and applicable grant requirements. Unless otherwise
specified, the intent of SCEM's exercise program is to evaluate established
plans and/or procedures, and identify ways to improve those plans and/or
procedures. The exercise program includes, but is not limited to:
i. Every three (3) years SCEM will conduct a countywide functional
exercise that evaluates Spokane County's CEMP, the procedures used in the
Spokane County Emergency Coordination Center, and our ability to coordinate
with jurisdictions throughout Spokane County. SCEM strongly encourages ail
Participating Jurisdictions to participate in that exercise and will provide
technical assistance in the development of their exercise plan.
ii. Countywide, SCEM will facilitate two (2) tabletop exercises (TTXs)
per year. These TTXs will evaluate Participating Jurisdictions' response plans and
capabilities against various hazards that threaten Spokane County.
iii. Countywide, SCEM will facilitate one (1) CPOD exercise per year
in conjunction with CPOD training.
iv. SCEM will facilitate jurisdiction EOC workshops as
requested. These workshops will be used to develop or update the
scheduled Participating Jurisdiction's EOC procedures.
v. SCEM will facilitate jurisdiction EOC drills as requested. These
drills will be used to validate the scheduled Participating Jurisdiction's EOC
procedures.
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES - Schedule A A-3
vi. Countywide, SCEM will conduct monthly communications drills
with Participating Jurisdictions to ensure the viability of various means of
communications,
4. Coordinating Disaster Response Activities: SCEM and Participating
Jurisdictions will coordinate their emergency response activities in order to endeavor to
minimize death, injury, and damages to property, the economy, and the environment
during natural, technological or human -caused disasters.
a. SCEM will maintain a 24 hour per day Duty Officer, who will serve as the
primary point of contact to address emergency management -related requests on
behalf of Participating Jurisdictions. The Duty Officer is available through direct
phone call, or by request through Dispatch.
b. As resources allow, SCEM will utilize multiple means ofcommunication to
notify, warn, and/or provide information and instruction to the general public
regarding impending or occurring disasters.
c. SCEM will maintain and, when necessary, activate the Spokane County
Emergency Coordination Center (SCECC) and implement the Spokane County
CEMP and applicable procedures. The SCECC may activate in anticipation of, or
immediately after, disasters as defined by RCW 38.52.010(6). The SCECC may also
activate to provide support during pre- planned events or at the approved request
of a Participating Jurisdiction. Requests to activate the SCECC will be made via the
Duty Officer to the SCEM Deputy Director. The decision to activate the SCECC, and
at what level, is made by the SCEM Director or Deputy Director.
d. SCEM will maintain and, when necessary, activate the Spokane County Joint
Information Center (SCJIC) and applicable procedures. The SCJIC may activate in
anticipation of, or immediately after, disasters as defined by RCW 38.52.010(6).
The SCJIC may also activate to provide support during pre -planned events or at
the request of a Participating Jurisdiction. Requests to activate the SCJIC will be
made via the Duty Officer to the SCEM Deputy Director. The decision to activate
the SCJIC, and at what level, is made by the SCEM Director or Deputy Director.
e. When activated, the SCECC will coordinate resource requests among
affected jurisdictions within Spokane County. The SCECC will also make available
the County's emergency resources not required for use elsewhere during
emergencies, the use of which shall be determined and prioritized bySCECC. When
necessary, SCEM will request state and federal resources on behalf of the
Participating Jurisdictions through Washington's established emergency
management protocols, i.e. from the SCECC to the Washington State Emergency
Operations Center. The Participating Jurisdictions agree that the County shall
remain harmless in the event of non -availability or non-performance of requested
resources.
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES —Schedule A A-4
f. When activated, the SCECC will coordinate situational awareness among
affected jurisdictions within Spokane County, and with regional and state partners.
g When activated, the SCJIC shall coordinate public information and
messaging about critical lifesaving and life -sustaining information by all means
necessary to expedite the delivery of emergency services and aid the public to take
protective actions. Participating Jurisdictions will identify appropriate points of
contact with whom the JIC will communicate to form the information network
commonly referred to as the Joint Information System (JIS).
h. When requested, and at the discretion of the SCEM Deputy Director, SCEM
will deploy a liaison to the participating jurisdiction to directly assist with incident
management, technical support and assistance, and/or use of mobile assets.
During activation of the SCFCC, SCEM may request that Participating Jurisdictions
deploy liaisons to the Spokane County ECC to enhance communication between
the SCECC and the incident site(s).
i. Upon determining that a disaster as defined by RCW 38.52.010(9a) has
happened or is imminent, SCEM will, under the provisions of SCC Chapter 1.08.020,
initiate through the Board of County Commissioners a Proclamation of Emergency
for Spokane County. Upon determining that a disaster as defined by RCW
38.52.010(9a) has happened or is imminent, Participating Jurisdictions may, under
the provisions of applicable code, initiate through the Participating Jurisdiction's
appropriate authority a Proclamation of Emergency for their jurisdiction.
Participating Jurisdictions will notify SCEM as soon as practicable of their intent to
proclaim a disaster and provide SCEM with a copy of the proclamation as soon as
practicable.
5. Coordinating Disaster Recovery Activities. SCEM and Participating
Jurisdictions will coordinate their disaster recovery activities in order to endeavor to
restore critical services and establish a new normal for the affected area(s) as quickly as
possible.
a. SCEM, in conjunction with the State's Emergency Management Division
(EMD) and the Federal Emergency Management Agency (FEMA), will coordinate
the formal post -disaster Preliminary Damage Assessment (PDA) process.
Participating Jurisdictions will be responsible for tracking and reporting activities
potentially reimbursable by federal and/or state disaster assistance programs.
Each participating jurisdiction remains responsible for the costs it incurs.
b. In the aftermath of a disaster as defined by RCW 38.52.010(6), SCEM will
initiate the transition of disaster response to disaster recovery. This includes
implementing the Spokane County Disaster Recovery Framework and establishing
the Recovery Support Functions found therein. When requested, Participating
Jurisdictions will identify points of contact to be integrated into this process.
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule A A-5
6. Volunteer / Emergency Worker Management: SCEM will work in collaboration
with participating jurisdictions to develop volunteer capabilities that augment participating
jurisdictions' local disaster response efforts; specifically, Disaster Assistance Response Teams
(DART) and/or the Spokane County Auxiliary Communications Service (ACS).
a. Participating Jurisdictions will identify potential DART volunteers. SCEM
will facilitate their registration as emergency workers in accordance with the
Washington State Emergency Workers' Program and maintain a central database
of these volunteers. Annually, SCEM will provide to the participating jurisdictions a
list of the volunteers living within each jurisdiction's respective boundaries.
b. SCEM will provide oversight to the Spokane County Auxiliary
Communications Service (ACS) function, which provides redundant emergency
communications services to SCEM, its Participating Jurisdictions, as well as
hospitals and the Greater Inland Northwest Chapter of the American Red Cross.
SCEM will assign trained ACS volunteers to augment Participating Jurisdictions'
EOCs.
c. Using volunteers (as groups or individuals) for activities outside of the
scope of their intended purpose and/or training places them outside of the scope
of RCW 38.52.180, Chapter 118-04 WAC, and this Agreement. These volunteers
cannot be afforded protection under the Washington State Emergency Workers
Program; therefore Participating Jurisdictions desiring to expand the use of
volunteers beyond the scope established by SCEM are required to provide
coverage in accordance with MI Industrial Insurance regulations.
7. Outreach and Education: SCEM will work in conjunction with participating
jurisdictions to provide disaster -related outreach and education in order to improve overall
community resilience.
a. SCEM will develop, promote, and make available to Participating
Jurisdictions preparedness materials related to Spokane County's identified
hazards of concern, and procure and make available FEMA-produced
preparedness materials. The amount of preparedness materials provided will be
made on a case -by -case basis and based upon available supply.
b. SCEM will develop and promote individual preparedness messages to be
delivered via its affiliation with local radio and TV stations, and across social media
platforms.
c. Upon request, and when practicable, SCEM will deliver preparedness
presentations on behalf of a Participating Jurisdiction. Such requests should be
made at least 30 days prior to the presentation. Participating Jurisdictions are
responsible for providing an adequate facility and incurs any extraordinary costs
1NTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule A A-6
associated with such events, e.g. refreshments, room rental costs, etc.
d. Quarterly, SCEM will produce a report that summarizes its major activities
for the previous quarter. The quarterly report will be distributed to the Director,
the Emergency Management Policy Board (EMPB), the Emergency Management
Operations Group (SMOG), and Participating Jurisdictions.
8. SCEM Resources: SCEM maintains a number of resources that, when practicable,
will be made available to Participating Jurisdictions. Requests for their deployment shall be made
to the SCEM Duty Officer or, when activated, the Spokane County ECC. These resources include,
but are not limited to:
a. Mobile Command Vehicle, commonly referred to as the "MCV." A
command vehicle provides a motorized, self-contained, climate -controlled
capability to augment incident management. Upon request of the MCV, SCEM
provides the MCV, and as needed, a pilot car to assist in routing the MCV to the
requested ICP location.
b. Communications trailer. The communications trailer provides a self-
contained, climate -controlled capability to augment communications.
c Mobile emergency response trailer. This trailer provides a towed capability
that can be used to augment community points of distribution, volunteer
reception centers, or emergency operations centers.
d. Alert and Warning. SCEM will manage the Alert Spokane program, and
maintain a system that provides alert and warning to county residents. Access to
this system for local alerting will be through SREC Dispatch or the SCEM Duty
Officer. Use of the system for Wireless Emergency Alerts (WEA) or other IPAWS
protocols, is available only through the SCEM Duty Officer.
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES— Schedule A A-7
Schedule B
Expectations of Participating Jurisdiction
As stated in Section 4 of the Agreement, the services provided by SCEM augment the
participating jurisdictions. This schedule outlines some, but not all, of the areas for which the
Participating Jurisdictions retain responsibility. Fulfillment of the specific Expectations of
Participating Jurisdictions will be commensurate with and appropriate for each individual
jurisdiction (i.e. type and scope of plan(s) needed, and level of required staff training).
i. General:
a. Each Participating Jurisdiction will appoint a coordinator who will serve
as the Jurisdiction's primary point of contact for SCEM.
b. In accordance with SCC 1.08.035, each Participating Jurisdiction will
designate one (1) representative and one (1) alternate to the SCEM Emergency
Management Policy Board and attend the quarterly meetings. Names of and
contact information for the representative and alternate shall be provided to
SCEM's Deputy Director prior to February 1 of each calendar year, and as soon
as possible following the designation of a new representative. The Policy Board
shall advise the director of emergency management in recommending to the
executive actions on emergency management plans and programs; the
department's budget; rate schedules for emergency management service
charges paid by contracting agencies; and other matters as requested by the
county executive or the director.
2. Planning:
a. Participating jurisdictions will develop and maintain Continuity of
Government and Continuity of Operations (COG/COOP) plans for their
respective jurisdictions. Plans will include, at a minimum: provision for the
preservation, maintenance, and/or reconstitution of the jurisdiction's
government accomplished through succession of leadership; and ensure the
continued performance of minimal essential functions; develop the necessary
plans, procedures, and provision for alternate facilities, personnel, resources,
interoperable communications, and vital records/databases.
h. Participating Jurisdictions of sufficient size will maintain an Emergency
Operations Plan (EOP) that describes a NIMS-compliant incident management
structure for use during multiagency/multijurisdictional operations, and
includes the procedures to be used during emergencies for coordinating the
jurisdiction's resources.
c. Participating Jurisdictions will identify a primary and alternate point of
contact for each planning effort. Participating Jurisdictions will convene work
groups and provide meeting space as necessary to facilitate the development
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES -- Schedule B B-1
of plans including the jurisdiction's emergency operations plan, hazard
mitigation plan, functional emergency management plans, etc., as applicable.
3. Training and Exercise:
a. With SCEM's assistance, Participating Jurisdictions will develop
jurisdiction -level NIMS compliance plans. Participating Jurisdictions retain the
responsibilityto track individual training of their staff members.
b. Participating Jurisdictions desiring to schedule specific training and
exercise opportunities should do so by sending a representative the annual
Training and Exercise Planning Workshop (TEPW). Facilitating training and
exercise opportunities not scheduled at the TEPW shall be at the discretion of
the SCEM Deputy Director.
4. Disaster Response Activities:
a. Participating Jurisdictions will coordinate their emergency response
activities with and through SCEM in order to endeavor to minimize death, injury,
and damages to property, the economy, and the environment during natural,
technological or human -caused disasters.
b. During, or in anticipation of, disasters as defined by RCW 38.52.010(6),
affected Participating Jurisdictions will activate their incident management
structure and Emergency Operations Plan, and notify SCEM as soon as practicable.
c. When activated, Participating Jurisdictions will request County, state
and/or federal resources through established emergency management protocols,
i.e. from the SCECC to the Washington State Emergency Operations Center. The
Participatingiurisdictions agree that the County shall remain harmless in the event
of non -availability or non-performance of requested resources.
d. Participating jurisdictions are responsible for the costs of response services
provided specifically to their jurisdiction. The jurisdiction will participate in
negotiating those costs with the vendor or service provider at time of request and
prior to any expenditure. There is no expectation or responsibility implied by this
agreement that a jurisdiction would subsidize the response costs of another
jurisdiction.
e. Participating Jurisdictions shall submit incident -related information to the
SCECC and the SCECC shall develop and provide comprehensive situation reports
to the Participating Jurisdictions, as well as to regional and state partners.
f. Participating Jurisdictions will identify appropriate points of contact with
whom the SCJIC will communicate to form the information network commonly
referred to as the Joint Information System (JIS).
1NTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule 8 8-2
g. When requested and practicable, Participating Jurisdictions will deploy
liaisons to the Spokane County ECC to enhance communication between the
SCECC and the incident site(s).
ih. Upon determining that a disaster as defined by RCW 38.52.010(9a) has
happened or is imminent, Participating Jurisdictions may, under the provisions of
applicable code, initiate through the jurisdiction's appropriate authority a
Proclamation of Emergency for their jurisdiction. Participating Jurisdictions will
notify SCEM as soon as practicable oftheir intent to proclaim a disaster and provide
SCEM with a copy of the proclamation as soon as practicable.
5. Coordinating Disaster Recovery Activities. SCEM and Participating
Jurisdictions will coordinate their disaster recovery activities in order to endeavor to
restore critical services and establish a new normal for the affected area(s) as quickly as
possible.
a. Participating Jurisdictions will be responsible for tracking and reporting
activities potentially reimbursable by federal and/or state disaster assistance
programs. Each participating jurisdiction remains responsible for the costs it
incurs.
b. In the aftermath of a disaster as defined by RCW 38.52.010(6), SCEM will
initiate the transition of disaster response to disaster recovery. This includes
implementing the Spokane County Disaster Recovery Framework and establishing
the Recovery Support Functions found therein. When requested, Participating
Jurisdictions will identify points of contact to be integrated into this process.
6. Volunteer / Emergency Worker Management: SCEM will work in collaboration
with Participating Jurisdictions to develop volunteer capabilities that augment Participating
Jurisdictions' local disaster response efforts; specifically, Disaster Assistance Response Teams
(DART) and/or the Spokane County Auxiliary Communications Service (ACS)
a. ParticipatingJurisdictions will identify potential volunteers to affiliate with
DART and/or ACS.
b. Participating Jurisdictions acknowledge that using volunteers (as groups or
individuals) for activities outside of the scope of their intended purpose and/or
training places them outside of the scope of RCW 38.52.180, Chapter 11.8-04 WAC,
and this Agreement. These volunteers cannot be afforded protection under the
Washington State Emergency Workers Program; therefore, Participating
Jurisdictions desiring to expand the use of volunteers beyond the scope established
by SCEM are required to provide coverage in accordance with L&I Industrial
Insurance regulations.
7. Outreach and Education: SCEM will work in conjunction with participating
1NTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SER VICES -- Schedule B 8-3
jurisdictions to provide disaster -related outreach and education in order to improve overall
community resilience. Participating Jurisdictions desiring presentations will make such requests
made at least 60 days prior to the presentation.
8. SCEM Resources: SCEM maintains a number of resources that, when practicable,
will be made available to ParticipatingJurisdictions. Requests for their deployment shall be made
as early as possible to the SCEM Duty Officer or, when activated, the Spokane County ECC.
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule B B-4
Schedule C
Estimated 2021 Service Fees by Jurisdiction
Spokane County Emergency Management
2021 Estimate
Total Salary & Benefits $314,307.00
Less Deputy Director S&B ($136,264.00)
Local Salary & Benefits $178,143.00
M & 0 $41,525.00
Indirect Costs (21%) $46,131.00
Total Local Operating Costs $265,799.00
City/Town Population % Population 2021 Cost Estimate
Airway Heights 10,010 0.0335 $8,897.89
Cheney 12,640 0.0423 $11,235.70
Deer Park 4,485 0.0150 $3,986.72
Liberty Lake 11.,500 0.0385 $10,222.35
Medical Lake 5,040 0.0169 $4,480.06
Millwood 1,840 0.0062 $1,635.58
Spokane Valley 97,490 0.3261 $86,658.86
Fairfield 635 0.0021 $564.45
Latah 195 0.0007 $173.34
Rockford 495 0.0017 $440.01
Spangle 285 0.0010 $253.34
Waverly 135 0.0005 $120.00
Unincorporated 154,250 0.5159 $137,112.83
Total County Population 522,600
Less City of Spokane (223,600)
Cost Share Population 299,000
0.888959866
'Source: Based on projected growth and the State of Washington, Office of Financial Management, April 1, 2020 Estimates;
http://www.ofm.wa.gov/pop/aprill/default.asp
INTFRLQCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule C C-1
Schedule D
Description of Additional Emergency Management Services
The County offers additional services that the Participating Jurisdiction may choose from in
addition to the basic emergency management services described in Schedule A. if, during the
course of this Agreement, a Participating Jurisdiction desires additional service(s)s as described
below, the City/Town shall notify SCEM in writing as early as practicable prior to the delivery of
the desired additional service(s). The cost and timing of the delivery of any Additional
Service(s) shall be agreed upon by the Administrators of this Agreement. One half of the cost
of additional service(s) shall be added to the quarterly invoice after the Participating
Jurisdiction notifies SCEM and the remaining half shall be added to the quarterly invoice that
follows the delivery of the additional service(s)
1. Planning:
a. SCEM will provide technical assistance in order to develop a functional
emergency operations plan or procedure. Examples of a functional plan include mass fatality
plans and disaster debris management plans.
Participating Jurisdiction elects this service:
(initial)
2. Training and Exercise:
a. SCEM will provide one jurisdiction -specific training opportunity.
Participating Jurisdiction elects this service:
(initial)
b. SCEM will provide one jurisdiction -specific exercise opportunity.
Scheduling this exercise shall occur at the annual TEPW.
Participating Jurisdiction elects this service:
(initial)
c. SCEM will process Participating Jurisdiction's application for FEMA's
Integrated Emergency Management Course.
Participating Jurisdiction elects this service:
(initial)
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule 0 D-1
3. Outreach and Education:
a. SCEM will develop and promote a jurisdiction -specific outreach
campaign.
Participating Jurisdiction elects this service:
(initial)
4. Communications Support:
a. SCEM's Communications Officer will provide technical support to ensure
interoperable radio communications; specifically, assist with the procurement and installation of
compatiblecommunications hardware.
Participating Jurisdiction elects this service:
(initial)
1NTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule D D-2
Deputy Director's 2021 lst Quarter Update
January 1 through March 31, 2021
COVID Response Activities:
• On -going management of multiple resource streams for PPE, food, and hygiene products
• Continuing to provide operational and logistical support to Spokane Regional Health District
(SRHD)
o Provision of support services to Isolation/quarantine center and management of site
contract
Planning:
• Update and revision of Comprehensive Emergency Management Plan (CEMP), completed.
Review submission pending Comms plan completion.
• Initiated development of Integrated Communications Plan, for LEP and other AFN
population needs related to Alert & Warning. Anticipated completion June 2021
• Initiated process for 2021 Threat and Hazard Identification & Risk Assessment (THIRA).
Documents will be completed for both Spokane County and WA State HLS Region 9
• New Inter -Local Agreement for Emergency Management service contract drafted and in
process with all communities
• Facilitated WA State HLS Region 9 Critical Transportation workshop, March 4
• Deputy Director Fox attend State level meetings, Including State Emergency Response
Commission (SERC), State Emergency Management Council (EMC), and State Emergency
Management Advisory Group (EMAG), on -going
• Management of EMPG, SHSP, and OPSG grant contracts, on -going
Training & Exercise:
• Conducted Basic ICS Combo Course (100, 200, 700) for Eastern WA University, March 10
• Initiated Regional planning for Cascadia Rising '22 exercise
Public Education / Outreach:
Outreach activities continue to be extremely limited due to on -going COVID restrictions
• Management of ALERT Spokane program and related systems, on -going
• Management of SCEM social media presence (i.e. County webpage, Facebook, Twitter), on-
going
Incident / Activations:
• Provided Fleet Support for LE Incident Support:
o MCV-2
SCEM Quarterly Report — 2021 Q1 - Page 1 of 2
o Chaplain's Trailer — 9
• Provided Fleet Support for Events and Training Activities:
o ACS/Communications — St. Paddy's Day Run
o Restroom Trailer — Funeral and SAR Training
• Total Volunteer Hours — 97
• Coordinate with WA State Duty Officer for training and activation Mission Numbers
Alert & Warning:
• Wireless Emergency Alerts (WEA) — 17 issued
o Missing/Vulnerable person —16
o General Public Safety (Weather) - 1
Staff Development:
• Completed all staff annual performance evaluations for 2020
SCEM Quarterly Report — 2021 Q1 - Page 2 of 2
Deputy Director's 2022 Department Update
July 1 through December 31, 2022
COVID Response Activities:
• Continued submission of monthly I/Ctstatus reports to WA EMD
• Provision of support and documentation needs for County's Public Assistance claims
• Ended I/O operations as of 30-September-2022
Planning:
• Completed work on development of Emergency Operations Plan for the Spokane County
Fairgrounds & Expo Center
• Continue to engage County Departments on Continuity of Operations (COOP) plan
development
• Continued work on Family Assistance Center (FAC) Activation Plan
• Assisted Central Valley School District with the development of the District Emergency
Response Plan
• Supported DHS/CISA Protection Specialist J Richeson with site assessment and staff Active
Threat training for NW Museum for Arts and Culture, July 28
• Deputy Director Fox Attended Latah Town Council, September 13
• DD Fox attend State level meetings, Including State Emergency Response Commission
(SERC), State Emergency Management Council (EMC), and State Emergency Management
Advisory Group (EMAG), on -going
• Management of EMPG, SHSP, and OPSG grant contracts, on -going
Training & Exercise:
• Hosted AWR-219: Site Protection Through Observational Techniques, Train -the -Trainer,
August 10
• Conducted ICS 300 course, October 11- 13
• Conducted ICS 400 course, November 8 — 9
• Hosted AWR-348: Bombing Prevention Awareness, November 30 and December 1, at the
request of SIA Police Leadership
• PS II Bozarth participated in Holly Energy TTX, October 25
• DD Fox, PS II Bozarth, and Planner Conrad attended the WA State Emergency Management
Association (WSEMA) Conference, September 19 - 21
Public Education / Outreach:
• DD Fox participated in Avista Telephone Town Hall event, August 17
• Aired Public Safety Announcements (PSAs) for Evacuation Levels; Emergency Evacuation of
Livestock; and ALERT Spokane
SCEM Quarterly Report — 2022 Q1 & Q2 - Page 1 of 2
• Coordinated translation of Public Education materials and messaging templates in
accordance with our Integrated Communications Plan directives
• Management of SCEM social media presence (i.e. County webpage, Facebook, Twitter), on-
going
• Staff maintain attendance at regularly scheduled meetings with partner agencies
Incident / Activations:
• Initiated limited Emergency Operations Center (EOC) activation at the request of the City of
Spokane to provide logistical support and policy facilitation for WSDOT Encampment issue
o Facilitated Multi -Agency Coordination (MAC) Group weekly meetings (25-Oct to 31-
Jan-2023)
o Acquired necessary resources, equipment, and supplies to optimize capacity of the
Trent Resource & Assistance Center (TRAC) facility — increasing bed count from 130
to 350+; added permanent storage, portable office space, and hygiene facilities.
• Provided Fleet Support for LE Incidents:
o Chaplain's Trailer — 3
o MCV-11
• Provided Fleet Support for SAR Incidents:
o SAR Command/5th Wheel - 1
• Coordinate with WA State Duty Officer for training and activation Mission Numbers
Alert & Warning:
• Management of ALERT Spokane program and related systems, on -going
• Provided system training for new SREC and City Comm Supervisors
• Collaborated with SREC GIS and Dispatch staff to improve fire evacuation mapping for
wildland incidents
Staff Development:
• DD Fox elected as Chair of the WA State Emergency Management Council (EMC)
• PS I Ramel-McKay achieved her Certified Emergency Manager (CEM) professional credential
• DD Fax continues to serve on the WA State Pandemic AAR Task Force, representing the
twenty Central and Eastern WA Counties
• DD Fox continues to serve as President of the WA State Emergency Management
Association (WSEMA)
• DD Fox awarded the Sheriff's Star commendation by out --going Sheriff I<nezovich
SCEM Quarterly Report — 2022 Q1 & Q2 - Page 2 of 2
Deputy Director's 2021 2nd Quarter Update
April 1 through June 30, 2021
COVID Response Activities:
• On -going management of multiple resource streams for PPE, food, and hygiene products
• Continuing to provide operational and logistical support to Spokane Regional Health District
(SRHD)
o Provision of support services to Isolation/quarantine center and management of site
contract
Planning:
• Update and revision of Comprehensive Emergency Management Plan (CEMP) completed
and submitted for State review
o Revised document includes the new Integrated Communications Plan, which address
LEP and other AFN population needs related to Alert & Warning
• Development of 2021 Threat and Hazard Identification & Risk Assessment (THIRA) complete
and entered into DHS/FEMA Universal Reporting Tool (URT); awaiting FEMA review
• New Inter -Local Agreement for Emergency Management service contracts completed with:
Airway Heights, Cheney, Deer Park, Latah, Liberty Lake, Medical Lake, Millwood, Rockford,
and Spokane Valley. Agreements fully executed by the BOCC on 25-May
• Deputy Director Fox attend State level meetings, Including State Emergency Response
Commission (SERC), State Emergency Management Council (EMC), and State Emergency
Management Advisory Group (EMAG), on -going
• Management of EMPG, SHSP, and OPSG grant contracts, on -going
Training & Exercise:
• Conducted ICS 300 course, April 7-9
• Conducted ICS 400 course, April 20-21
• DD Fox attend WA State Integrated Preparedness Planning Workshop (IPPW), April 28
• Conducted ICS 300 course, May 11-13
• Conducted ICS 400 course, May 25-26
• Resumed planning for All County Full-scale Exercise (Exercise date: 16-Oct-2021)
Public Education / Outreach:
• Developed and aired Public Safety Announcements (PSAs) for Evacuation Levels; Emergency
Evacuation of Livestock; and ALERT Spokane
• Coordinated Wildfire Smoke messaging with NWS Spokane, SRHD, Spokane Clean Air, and
City of Spokane
SCEM Quarterly Report — 2021 Q2 - Page 1 of 2
• Management of ALERT Spokane program and related systems, on -going
• Management of SCEM social media presence (i.e. County webpage, Facebook, Twitter), on-
going
Incident / Activations:
• Provided Fleet Support for LE Incidents:
o Chaplain's Trailer — 4
• Provided Fleet Support for SAR Incidents:
o SAR Command/5th — 2
• Provided Fleet Support for Events and Training Activities:
o ACS/Communications — 2
o Restroom Trailer — 6
• Total Volunteer Hours — 76.50
• Coordinate with WA State Duty Officer for training and activation Mission Numbers
Alert & Warning:
• 34 Activations of ALERT Spokane CodeRED system
o Law Enforcement Activity — 1
o Wildland Fire Evacuations 4
o Internal Messaging (all groups combined) — 29
• Wireless Emergency Alerts (WEA) — 28 issued
o Law Enforcement Activity — 11
o Wildland Fire Evac — 6
o Missing/Vulnerable Person - 11
Staff Development:
• DD Fox presented during 2021 WA State Virtual Haz-Mat Conference, Session Title: The
Forest for the Trees: EPCRA in Context, April 20
• All staff attended C3 Pathways Active Shooter Incident Management —Advanced course,
June 15-17
• PS II Chris Barnes appointed Deputy Coordinator of the US NW Region for the Department
of Homeland Security (DHS) administered SHAred RESources High Frequency Radio Program
(SHARES)
SCEM Quarterly Report — 2021 Q2 - Page 2 of 2
Deputy Director's 2021 3rd & 4th Quarter Update
July 1 through December 31, 2021
COVID Response Activities:
• On -going management of multiple resource streams for PPE, food, and hygiene products
• Processing staffing resource requests for area hospitals
• Continuing to provide operational and logistical support to Spokane Regional Health District
(SRHD)
o Provision of support services to Isolation/quarantine center and management of site
contract
Planning:
• 2021 County -specific Threat and Hazard Identification & Risk Assessment (THIRA) complete
and received DHS/FEMA acceptance
• New Inter -Local Agreement for Emergency Management service contract completed with
City of Spokane; Agreement fully executed by the BOCC on 17-August
• Conducted Spokane County 2021 Fire Season AAR, 8-November
• Participated in DHS/CISA Airport Regional Resilience Assessment (RRAP) for SIA
• Deputy Director Fox attend State level meetings, Including State Emergency Response
Commission (SERC), State Emergency Management Council (EMC), and State Emergency
Management Advisory Group (EMAG), on -going
• Management of EMPG, SHSP, and OPSG grant contracts, on -going
Training & Exercise:
• Conducted Senior Officials Training for Latah Town Council, 10-August
• Conducted ICS 300 course, October 12-14
• Conducted ICS 400 course, October 27-28
• Conducted Winter Weather Virtual Table -top Exercise for Community Partners, 16-
November
• Conducted Emergency Management 101 for Airway Heights PD, 17-December
• Continued planning for All County Full-scale Exercise (Exercise date: 12-Mar-2022)
Public Education / Outreach:
• Conducted ALERT Spokane Awareness campaign through local movie theaters
• Translated primary Public Education materials in to Chinese, Marshallese, Spanish, Russian,
and Vietnamese
• Management of SCEM social media presence (i.e. County webpage, Facebook, Twitter), on-
going
• Developed outreach materials, including PSA, for animal evacuation
SCEM Quarterly Report — 2021 Q3/4 - Page 1 of 2
Incident / Activations:
• Provided Fleet Support for LE Incidents:
o Chaplain's Trailer —19
o MCV-5
• Provided Fleet Support for SAR Incidents:
o SAR Command/5th —6
• Provided Fleet Support for Events and Training Activities:
o ACS/Communications — 9
o Restroom Trailer — 8
• Total Volunteer Hours — 390
• Coordinate with WA State Duty Officer for training and activation Mission Numbers
• Provided incident support to Andrus and Ford/Corkscrew fires, including provision of
sheltering for 300+ evacuated animals and poultry
Alert & Warning:
• Management of ALERT Spokane program and related systems, on -going
• Continuing to refine procedures for requests and activations
• Developed clarified decision process for Wireless Emergency Alert (WEA) requests
• Collaborated with County Risk Management and IT to finalize and implement internal
emergency messaging capability to County employees
• Provided on -going training on system use for SREC, CityComm, and Cheney dispatchers
Staff Development:
• All staff attended WSEMA Emergency Management Annual Conference September 21-23
• DD Fox taught G205: Recovery for Local Governments, October 5-7
• PS II Chris Barnes leading build -out and implementation of HamWAN communications
system across WA State HLS Region 9
• PS II Gerry Bozarth continues to support recovery and restoration efforts for Malden and
the Pine City Community in Whitman County
• PS I Heather Kitchen presented two national level webinars focused on animal welfare in
heat and wildland fire conditions
• PS I Simone Ramel-McKay has become a nationally recognized SME on Community Alert &
Warning, working closely with FEMA and the FCC to improve the federal Integrated Public
Alert & Warning System (IPAWS)programming and implementation nation-wide
• PS I David Broussard assisting WA State Emergency Management Division (EMD) on
improvements to the State Threat & Hazard identification and Risk Assessment (THIRA) and
State Preparedness Report (SPR) processes
SCEM Quarterly Report — 2021 Q3/4 - Page 2 of 2
Deputy Director's 2022.Department Update
January 1 through June 30, 2022
COVID Response Activities:
• Continuing submission of monthly I/Q status reports to WA EMD
• Provision of support and documentation needs for County's Public Assistance claims
• Continuing distribution of remaining PPE supplies to long-term care facilities and schools
Planning:
• Onboarded new Planning Coordinator, Mark Conrad. Mark will be responsible for
development, maintenance, and integration of all SCEM planning products. He will also
function as the Department's Accreditation Manager.
• Renewed work on development of Emergency Operations Plan for the Spokane County
Fairgrounds & Expo Center
• Re-engaged County Departments on Continuity of Operations (COOP) plan development
• Engaged contractor for work on Family Assistance Center (FAC) Activation Plan
• Program Specialist Simone Ramel-Mcl<ay leading effort to revise and update inland
Northwest Emergency Alert System (EAS) Plan
• Deputy Director Fox attend State level meetings, Including State Emergency Response
Commission (SERC), State Emergency Management Council (EMC), and State Emergency
Management Advisory Group (EMAG), on -going
• Management of EMPG, SHSP, and OPSG grant contracts, on -going
Training & Exercise:
• Presented Emergency Management 101 to Airway Heights Police Department, January 28
• Conducted all County full-scale exercise at Mead High School, March 12
• Conducted ICS 300 course, March 15 - 17
• Conducted ICS 400 course, March 29 - 30
• Conducted G290/G291 — Basic Public Information Officer / Joint Information Center (JIC)
Operations courses, May 3-5
• Facilitated functional exercise for Spokane County Livestock Emergency Evacuation Team
(SLEET), May 14
• PS David Broussard participated in CR'22 Critical Transportation Working Group and created
GIS products for Regional use during the exercise
• PS Heather Kitchen participated in CR'22 Mass Care Working Group
• All staff attended State-wide Cascadia Rising'22 Virtual Tabletop Exercise, June 13-16
• DD Fox facilitated CR'22 Mass Care Break-out sessions for Central/Eastern WA Regions, June
15
SCEM Quarterly Report — 2022 Q1 & Q2 - Page 1 of 2
Public Education / Outreach:
• Staff attended SCFD 9 Demo Day, June 5
• Staff attended SCFD 3 Open House, June 25
• Aired Public Safety Announcements (PSAs) for Evacuation Levels; Emergency Evacuation of
Livestock; and ALERT Spokane
• Coordinated translation of Public Education materials and messaging templates in
accordance with our Integrated Communications Plan directives
• Management of SCEM social media presence (i.e. County webpage, Facebook, Twitter), on-
going
• Staff maintain attendance at regularly scheduled meetings with partner agencies
Incident / Activations:
• Provided Fleet Support for LE Incidents:
o Chaplain's Trailer —10
o MCV -S
• Provided Fleet Support for SAR Incidents:
o SAR Command/5th Wheel - 5
• Provided Fleet Support for Events and Training Activities:
o ACS/Communications — 4
o Restroom Trailer — 1
o Chaplain's Trailer - 1
• Total Volunteer Hours —100
• Coordinate with WA State Duty Officer for training and activation Mission Numbers
Alert & Warning:
• Management of ALERT Spokane program and related systems, on -going
• Provided system training for new SREC and City Comm Supervisors
• Provided pre -season refresher training for SREC and City Comm Fire Dispatchers
• PS Ramel-McKay presented at CodeRED/On-Solve Users Conference on SCEM's use of the
Wireless Emergency Alert (WEA) capability, May 2
Staff Development:
• DD Fox elected as first Chair of the WA State Emergency Management Advisory Group
(EMAG)
• DD Fox appointed to WA State Pandemic AAR Task Force, representing the twenty Central
and Eastern WA Counties
• PS Gerry Bozarth attended 2022 Partners in Preparedness conference, presenting on the
Babb Road Fire Recovery, April 5-7
• DD Fox presented during 2022 WA School Safety Organization Annual Conference, Session
Title: What I've Learned About School Violence, June 29
• PS Heather Kitchen named to Best Practices Working Group for National Alliance of State
Animal and Agricultural Emergency Programs (NASAAEP)
• PS II Chris Barnes elected Secretary of Spokane Accessible Counties Advisory Committee
(ACAC)
• DD Fox continues to serve as President of the WA State Emergency Management
Association (WSEMA)
SCEM Quarterly Report — 2022 Q1 & Q2 - Page 2 of 2
To:
From:
Re:
DRAFT
ADVANCE AGENDA
as of April 27, 2023; 9:00 a.m.
Please note this is a work in progress; items are tentative
Council & Staff
City Clerk, by direction of City Manager
Draft Schedule for Upcoming Council Meetings
May 9, 2023, Formal Meeting, 6:00 p.m. [due Tue May 2]
Proclamations: Asian American & Pacific Islander Heritage Month; Provider Appreciation Day
1. Consent Agenda (claims, payroll, minutes)
2. First Reading Ordinance 23-008 Amending Business Licensing - Tony Beattie
3. First Reading Ordinance 23-009 Amending Massage Business - Tony Beattie
4. Motion Consideration: Balfour Park Change Order - Gloria Mantz
5. Motion Consideration: Dept. Emergency Mgmt (DEM) Renewal - Erik Lamb, Morgan Koudelka
6. Motion Consideration: Interlocal Agreement, City of Spokane Parks & Rec - Kendall May
7. Admin Report: CDBG Interlocal - Eric Robinson
8. Admin Report: Aquatics Update - Kendall May
9. Admin Report: 2023 Budget Amendment - Chelsie Taylor
10. Admin Report: 2024 Council Budget Goal Priorities - John Hohman
11. Admin Report: Advance Agenda - Mayor Haley
12. Executive Session: Pending Litigation [*estimated meeting:
May 16, 2023 Study Session, 6:00 p.m.
ACTION ITEMS
1. PUBLIC HEARING: 2023 Budget Amendment - Chelsie Taylor
2. First Reading Ordinance Amending 2023 Budget - Chelsie Taylor
3. Second Reading Ordinance 23-008 Amending Business Licensing - Tony Beattie
4. Second Reading Ordinance 23-009 Amending Massage Business - Tony Beattie
5. Motion Consideration: ARPA Allocations - Erik Lamb, Chelsie Taylor
NON -ACTION ITEMS
6. Parks Maintenance Update - John Bottelli
7. Advance Agenda - Mayor Haley
(5 minutes)
(10 minutes)
(10 minutes)
(10 minutes)
(10 minutes)
(10 minutes)
(15 minutes)
(10 minutes)
(10 minutes)
(20 minutes)
(5 minutes)
115 mins]
[due Tue May 9]
(10 minutes)
(5 minutes)
(10 minutes)
(10 minutes)
(10 minutes)
(10 minutes)
(5 minutes)
[*estimated meeting: 60 mins]
May 23, 2023 Formal Meeting, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Second Reading Ordinance Amending 2023 Budget - Chelsie Taylor
3. Motion Consideration: 8th Ave Sidewalk & Preservation Bid Award - Erica Amsden
4. Motion Consideration: Broadway Preservation PH 1 Bid Award - Rob Lochmiller
5. Admin Report: Comp Plan Amendment 23-01, City initiated map amendment - Levi Basinger
6. Admin Report: STV 23-01, Oaks Academy Street Vacation - Levi Basinger
7. Admin Report: CDBG Interlocal, Re -qualification - Eric Robinson
8. Admin Report: Six -Year TIP - Adam Jackson
9. Admin Report: Advance Agenda - Mayor Haley
10. Info Only: Department Monthly Reports
[due Tue May 16]
(5 minutes)
(5 minutes)
(10 minutes)
(10 minutes)
(5 minutes)
(5 minutes)
(15 minutes)
(15 minutes)
(5 minutes)
[*estimated meeting: 75 mins]
May 30, 2023 Study Session, 6:00 p.m. [due Tue May 23]
ACTION ITEMS:
1. First Reading Ordinance, Comp Plan Amendment 23-01, City initiated map amendment - Levi Basinger (5 min)
2. First Reading Ordinance, STV 23-01, Oaks Academy Street Vacation - Levi Basinger (5 minutes)
3. Motion Consideration: Broadway & Park Intersection Bid Award - Rob Lochmiller
4. Motion Consideration: Summerfield E Neighborhood Preservation Bid Award - Rob Lochmiller
NON -ACTION ITEMS:
5. Library Building Update - Patrick Roewe
6. Legislative Update - Virginia Clough, Briahna Murray
7. Advance Agenda - Mayor Haley
(10 minutes)
(10 minutes)
(15 minutes)
(25 minutes)
(5 minutes)
[*estimated meeting: 75 mins]
Draft Advance Agenda 4/27/2023 2:51:04 PM Page 1 of 2
June 6, 2023 Study Session, 6:00 p.m.
ACTION ITEMS:
1. Second Reading Ord, Comp Plan Amendment 23-01, City initiated map amendment — Levi
2. Second Reading Ord, STV 23-01, Oaks Academy Street Vacation — Levi Basinger
3. Motion Consideration: Pines & Mission Intersection Bid Award — Rob Lochmiller
4. Motion Consideration: Barker at UPRR Crossing PH 2 Bid Award — Rob Lochmiller
5. Motion Consideration: Interlocal Agreement, CDBG Re -qualification — Eric Robison
6. Mayoral Appointment: LTAC Alternate Committee Member Appointments — Mayor Haley
NON -ACTION ITEMS:
7. Aging & Long Term Care of Eastern Washington — Executive Director Lynn Kimball
8. Advance Agenda — Mayor Haley
June 13, 2023, Special Meeting: 2024 Budget Workshop 8:30 a.m. — 2:30 p.m.
June 13, 2023, Formal Meeting, 6:00 p.m. meeting cancelled
AWC Conf Spokane June 20-23
June 20, 2023 Study Session, 6:00 p.m.
ACTION ITEMS:
1. Public Hearing: Six -Year TIP — Adam Jackson
2. Resolution 23- Adopting Six -Year TIP — Adam Jackson
NON -ACTION ITEMS:
3. Advance Agenda — Mayor Haley
June 27, 2023 Formal Meeting, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Admin Report: Advance Agenda — Mayor Haley
3. Info Only: Department Monthly Reports
July 4, 2023 Study Session, 6:00 p.m. (meeting cancelled)
July 11, 2023, Formal Meeting, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Admin Report: Advance Agenda — Mayor Haley
July 18, 2023 Study Session, 6:00 p.m.
1. Council Goals & Priorities for LTAC — Chelsie Taylor
2. Advance Agenda — Mayor Haley
July 25, 2023 Formal Meeting, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Admin Report: Advance Agenda — Mayor Haley
3. Info Only: Department Monthly Reports
August 1, 2023 Study Session, 6:00 p.m. (meeting cancelled — National Night Out)
[due Tue May 30]
Basinger (5 minutes)
(5 minutes)
(10 minutes)
(10 minutes)
(15 minutes)
(5 minutes)
(15 minutes)
(5 minutes)
[due Tue June 6]
[due Tue June 13]
(10 minutes)
(5 minutes)
(5 minutes)
[due Tue June 20]
(5 minutes)
(5 minutes)
[due Wed July 51
(5 minutes)
(5 minutes)
August 8, 2023, Formal Meeting, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Motion Consideration: Council Goals & Priorities for Use of Lodging Tax — Chelsie Taylor
*time for public or council comments not included
OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS:
ADU Mirabeau Park Forestry Mgmt.
Appleway Trail Amenities Park Lighting
Basement space Parking, Junk Vehicles, etc.
Drug Possession Ordinance Pavement Mgmt. Funding
Governance Manual PFD Presentation
Hearing Examiner Interlocal Prosecutor Services
HHAA Update Protection of Utility Infrastructures
[due Tue July 10]
(15 minutes)
(5 minutes)
[due Tue July 18]
(5 minutes)
(5 minutes)
[due Tue Aug 1]
(5 minutes)
(10 minutes)
SCRAPS
SNAP
St. O&M Pavement Preservation
Street Scaping, signs, trees, etc.- info
Transportation Benefit District
Vehicle Wgt Infrastructure Impact
Yellowstone Franchise Agreement
Draft Advance Agenda 4/27/2023 2:51:04 PM
Page 2 of 2