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2023, 07-11 Formal AgendaAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT Tuesday, July 11, 2023 6:00 p.m. Remotely via ZOOM Meeting and In Person at CenterPlace Regional Event Center 2426 N Discovery Place Spokane Valley, WA 99216 Council Requests Please Silence Your Cell Phones During Council Meeting NOTE: Members of the public may attend Spokane Valley Council meetings in -person at the address provided above, or via Zoom at the link below. Members of the public will be allowed to comment in - person or via Zoom as described below. Public comments will only be accepted for those items noted on the agenda as "public comment opportunity." If making a comment via Zoom, comments must be received by 4:00 pm the day of the meeting. • Sign Lip to Provide Oral Public Comment at the Meeting via Calling -In • Submit Written Public Comment Prior to the Meeting • Join the Zoom WEB Meeting -------------------------- CALL TO ORDER INVOCATION: Pastor Trevor Seaman, Victory Faith Church PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COUNCILMEMBER REPORTS MAYOR'S REPORT PROCLAMATIONS: Parks and Rec Month GENERAL PUBLIC COMMENT OPPORTUNITY: This is an opportunity for the public to speak on any subject except agenda action items, as public comments will be taken on those items where indicated. Please keep comments to matters within the jurisdiction of the City Government. This is not an opportunity for questions or discussion. Diverse points of view are welcome but please keep remarks civil. Remarks will be limited to three minutes per person. To comment via zoom: use the link above for oral or written comments as per those directions. To comment at the meeting in person: speakers may sign in to speak but it is not required. A sign -in sheet will be provided at the meeting. NEW BUSINESS: 1. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of Claim Vouchers on July 11, 2023, Request for Council Action Form: $2,798,195.40 b. Approval of Payroll for Pay Period Ending June 30, 2023: $ 760,440.86 c. Approval of Council Meeting Minutes of June 20, 2023 d. Approval of Council Meeting Minutes of June 27, 2023 Council Agenda July 11, 2023 Page 1 of 2 2. Motion Consideration: Potential Grant Opportunity, Transportation Improvement Board — Adam Jackson [public comment opportunity] 3. Motion Consideration: Pines & Mission Intersection Bid Award — Rob Lochmiller [public comment opportunity] 4. Motion Consideration: Change Order, Inland Asphalt — Rob Lochmiller [public comment opportunity] ADMINISTRATIVE REPORTS: 5. Spokane Valley Police Department Update — Chief Ellis 6. Homeless Housing and Assistance Act (HHAA) Funding — Erik Lamb 7. Regional Homeless Collaborative Presentation — Erik Lamb, Gloria Mantz 8. Advance Agenda — Mayor Haley COUNCIL COMMENTS CITY MANAGER COMMENTS ADJOURNMENT Council Agenda July 11, 2023 Page 2 of 2 11 SpoKane ,,;000Vallee Proclamation City of Spokane valrey, WashiVton (,Parks and creation Wonth WHEREAS, Parks and recreation activities provide opportunities for citizens of all ages to grow and develop into contributing members of their communities; and WHEREAS, Parks and recreation programs strengthen the community, foster individual growth, and increase cultural diversity; and WHEREAS, Parks and recreation programs provide outlets for physical activities, socialization and stress -reducing experiences; and WHEREAS, Parks, playgrounds, nature trails, open spaces, aquatic facilities, senior and event centers make our community an attractive and desirable place to live, work, play and visit which contributes to our economic vitality; and WHEREAS, Parks, greenways and open spaces provide a welcome respite from our fast - paced, high-tech lifestyles while protecting and preserving our natural environment; and WHEREAS, Thousands of Spokane Valley children, adults and seniors benefit from the wide range of services, facilities, and programs provided by the Spokane Valley Parks and Recreation Department. NOW, THEREFORE, I, Pam Haley, Mayor of the City of Spokane Valley, on behalf of the Spokane Valley City Council and the citizens of the City of Spokane Valley, do hereby proclaim the month of July, 2023 as Parks and Recreation Month and I encourage all citizens to participate in and support the many recreational programs and facilities provided by public and private agencies. Dated this 11 th day of July, 2023. Pam Haley, Mayor CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 11, 2023 Department Director Approval: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT 6/23/2023 10039-10076 (Park refunds) 4,450.00 6/26/2023 60511-60545 140,413.20 6/27/2023 60546-60571, wire 20896897 2,528,984.28 6/29/2023 60572-60573 1,312.60 6/29/2023 60574-60579 18,750.69 7/03/2023 60580-60608 104,284.63 GRAND TOTAL: $2,798,195.40 #001 - General Fund 001, 011,000, 001, 013.000, 001.013.015. 001.016.000. 001.016.016. 001.018.013. 001.018.014. 001.018.016 001.018.017. 001.033.000. 001.033.033. 001.033.034. 001.040.000. 001.040.041. 001.040.042.558. 001.040.042.565. 001.040.043. 001.040.044. 001.076.000. 001.076.300. 001.076.301. 001.076.302. 001.076.304. 001.076.305. 001.090.000.511. 001.090.000.514. 001.090.000.517. 001.090.000.518. 001.090.000.519. 001.090.000.550. City Council City Manager Legal Public Safety Precinct Shared Expenses Deputy City Manager Finance Human Resources Information Technology Facilities Administration Facilities — City Hall Facilities — Other Community/Public Works -Administration Engineering Economic Development Housing/Homeless Services Building Planning Parks & Rec—Administration Parks & Rec-Maintenance Parks & Rec-Recreation Parks & Rec- Aquatics Parks & Rec- Senior Center Parks & Rec-CenterPlace General Gov't- Council related General Gov't -Finance related General Gov't -Employee supply General Gov't- Centralized Serv. General Gov't -Other Services General Gov't -Natural & Eco. 001.090.000.560. General Gov't -Social Services 001.090.000.594. General Gov't -Capital Outlay 001.090.000.595, General Gov't-Roads/Streets Capital Other Funds: 101 — Street Fund 103 —Paths & Trails 104 —Tourism Facilities 105 — Hotel/Motel Tax 106 — Solid Waste 107 — PEG Fund 108 —Affordable & Supplemental Housing Sales Tax 120 — CenterPlace Operating Reserve 121 — Service Level Stabilization Reserve 122 — Winter Weather Reserve 204 — Debt Service 301 — REET 1 Capital Projects 302 — REET 2 Capital Projects 303 — Street Capital Projects 309 — Parks Capital Grants 310 — Civic Bldg, Capital Projects 311 — Pavement Preservation 312 — Capital Reserve 314 —Railroad Grade Separation Projects 315 — Transportation Impact Fees 316 —Economic Development Capital Projects 402 — Stormwater Management 403 — Aquifer Protection Area 501 — Equipment Rental & Replacement 502 —Risk Management 632 — Passthrough Fees & Taxes Project Numbers: 143 - Barker Rd/BNSF Grade Separation 205 - Sprague/Barker Intersection Improvement 223 - Pines Rd Underpass @ BNSF & Trent 249 - Sullivan & Wellesley Intersection Improv 273 - Barker/1-90 Interchange 275 - Barker Rd Widening - River to Euclid 285 - Indiana Ave Pres - Evergreen to Sullivan 286 - Broadway Preservation: Havana to Faucher 293 - 2018 CSS Citywide Reflective Signal BP 294 - Citywide Reflective Post Panels 299 - Argonne Rd Concrete Pavement Indiana to Mont. 300 - Pines & Mission Intersection Improvement 308 - Regional Decant Facility Canopy 309 - Local Access Streets: Barker Homes 311 - Sullivan Rd./SR 290 Interchange Project 313 - Barker Road/Union Pacific Crossing 314 - Balfour Park Frontage Improvements 315 - Brown's Park 2020 Improvements 316 - Balfour Park Improvements - Phase 1 317 - Appleway Stormwater Improvements 318 - Wilbur Sidewalk: Boone to Mission 320 - Sullivan Preservation: Sprague-8th 321 - Argonne Corridor Improvements- North of Knox 322 - City Hall Repairs 323 - Evergreen Road Preservation Project 326 - 2020 Citywide Reflective Post Panels 327 - Sprague Avenue Stor nwater 328 - Sullivan Park Waterline 329 - Barker Road Imp- City Limits to Appleway 330 - WTSC 2021 School Zone Beacons 331 - COVID-19 Relief Funds 332 - NE Industrial Area - Sewer Extension 333 - Evergreen Rd Pres Broadway to Mission 334 - Sprague Ave Preservation 335 - Mission Ave over Evergreen Rd Deck Repair 338 - Loop Trail Project 339 - 2022 Local Access Streets: Summerfield E 340 - 8th Ave Sidewalk (Coleman to Park) 341 - Broadway Preservation- Faucher to Park 342 - 2022 School Zone Flashing Beacons 343 - Buckeye Avenue Sewer Extension 344 - Park Rd Sidewalk- Broadway to Cataldo 345 - Park Rd Sidewalk- Nora to Baldwin 346 - Bowdish Sidewalk 12th to 22nd 347 - Broadway and Park Intersection RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vchlist Voucher List Page: 1 06/23/2023 11:23:12AM Spokane Valley Bank code: pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 10039 6/23/2023 009457 BUMGARNER, LAUREL PARK REFUND 001.237.10.99 DEPOSIT REFUND: DISCOVERY Pl. 75.00 Total : 75.00 10040 6/23/2023 009458 CAGLE, ERIC PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 210.00 Total : 210.00 10041 6/23/2023 009451 CHRISTIAN, LEONARD PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 210.00 Total: 210.00 10042 6/23/2023 009459 CHURCH OF GOD WA PARK REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 110 75.00 Total: 75.00 10043 6/23/2023 009460 DICKMAN, KRISTEN PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREENACRES 75.00 Total : 75.00 10044 6/23/2023 009461 DINGUS, ZARECOR & ASSOCIATES PARK REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEj 75.00 Total: 75.00 10045 6/23/2023 009462 DROKE, TABITHA PARK REFUND 001.237.10.99 DEPOSIT REFUND: VALLEY MISSIC 75.00 Total: 75.00 10046 6/23/2023 006190 ELIASON, ANDY PARK REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEj 75.00 Total: 75.00 10047 6/23/2023 009463 EPPARD, TIANNE PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREENACRES 75.00 Total : 75.00 10048 6/23/2023 009464 ERICKSON, MOLLIE PARK REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEj 75.00 Total : 75.00 10049 6/23/2023 009452 FISHBACK, LISA PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 500.00 Total: 500.00 10050 6/23/2023 009453 FOCHER, MARISA PARK REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUI 500.00 Total: 500.00 10051 6/23/2023 009465 HAGY, LAUREL PARK REFUND 001.237.10.99 DEPOSIT REFUND: TERRACE VIEV 75.00 Page: 1 Voucher List Page: 2 vchlist 06/23/2023 11:23:12AM Spokane Valley Bank code . pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 10051 6/23/2023 009465 009465 HAGY, LAUREL (Continued) Total: 75.00 10052 6/23/2023 004286 HANLEY, NICOLE PARK REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 205 75.00 Total : 75.00 10053 6/23/2023 009466 KIOS, TIJEN PARK REFUND 001.237.10.99 DEPOSIT REFUND: EDGECLIFF PA 75.00 Total: 75.00 10054 6/23/2023 009467 MCCALLUM, KEVAN PARK REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEj 75.00 Total: 75.00 10055 6/23/2023 009419 MCGARRY, AMY PARK REFUND 001.237.10.99 DEPOSIT REFUND: SULLIVAN PARI 75.00 Total: 75.00 10056 6/23/2023 009450 MICHAEL, KASIE PARK REFUND 001.237.10.99 SWIM TEAM REFUND 75.00 Total : 75.00 10057 6/23/2023 009454 NEWELL, HEATHER PARK REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUI 210.00 Total: 210.00 10058 6/23/2023 009468 PATRICK, JUSTIN PARK REFUND 001.237.10.99 DEPOSIT REFUND: EDGECLIFF PA 75.00 Total: 75.00 10059 6/23/2023 009469 PEREZ, REINA PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREENACRES 75.00 Total: 75.00 10060 6/23/2023 009470 REEDER, DEBBIE PARK REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEj 75.00 Total: 75.00 10061 6/23/2023 009471 ROBINSON, JEFF PARK REFUND 001.237.10.99 DEPOSIT REFUND: DISCOVERY PL 75.00 Total: 75.00 10062 6/23/2023 009472 ROPER, DEVIN PARK REFUND 001.237.10.99 DEPOSIT REFUND: BROWNS PARE 75.00 Total: 75.00 10063 6/23/2023 004363 SCHMIDTLEIN, JESSICA PARK REFUND 001.237.10.99 SHELTER FEE & DEPOSIT REFUNE 115.00 Total : 115.00 10064 6/23/2023 009474 SMILE SOURCE SPOKANE PARK REFUND 001.237.10.99 DEPOSIT REFUND: VALLEY MISSIC 75.00 Page: 2 vchlist Voucher List Page: 3 06/23/2023 11:23:12AM Spokane Valley Bank code: pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 10064 6/23/2023 009474 009474 SMILE SOURCE SPOKANE (Continued) Total: 75.00 10065 6/23/2023 009473 SNGL MOMS IN LIFE EMPOWERMENT PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREENACRES 75.00 Total : 75.00 10066 6/23/2023 002345 SPOKANE MOUNTAINEERS PARK REFUND 001.237.10.99 DEPOSIT REFUND: ROOMS 212 Al` 75.00 Total: 75.00 10067 6/23/2023 001627 STCU PARK REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 205 75.00 Total: 75.00 10068 6/23/2023 009475 SUMMA, RENEE PARK REFUND 001.237.10.99 SHELTER & DEPOSIT REFUND: DIE" 155.00 Total : 155.00 10069 6/23/2023 007301 SUNRISE PTO PARK REFUND 001.237.10.99 DEPOSIT REFUND: TERRACE VIEV 75.00 Total: 75.00 10070 6/23/2023 009476 TEBEAU, JULIE PARK REFUND 001.237.10.99 DEPOSIT REFUND: BROWNS PARE 75.00 Total : 75.00 10071 6/23/2023 009477 TEVIS, JAMIE PARK REFUND 001.237.10.99 DEPOSIT REFUND: BROWNS PART, 75.00 Total : 75.00 10072 6/23/2023 009046 THE ARC OF SPOKANE PARK REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEj 75.00 Total: 75.00 10073 6/23/2023 009478 UNIV. HIGH SCHOOL THEATRE DEPT PARK REFUND 001.237.10.99 DEPOSIT REFUND: TERRACE VIEV 75.00 Total : 75.00 10074 6/23/2023 001452 VALLEY BIBLE CHURCH PARK REFUND 001.237.10.99 DEPOSIT REFUND: VALLEY MISSIC 300.00 Total : 300.00 10075 6/23/2023 009479 WAKELAM, WILLIAM PARK REFUND 001.237.10.99 DEPOSIT REFUND: DISCOVERY PL 75.00 Total: 75.00 10076 6/23/2023 009480 WISE, JORDAN PARK REFUND 001.237.10.99 DEPOSIT REFUND: TERRACE VIEV 75.00 Total: 75.00 38 Vouchers for bank code : pk-ref Bank total : 4,450.00 Page: 3 vchlist Voucher List Page: 1 06/26/2023 10:29:11AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 60511 6/26/2023 000958 AAA SWEEPING LLC 76094 001.076.300.576 HYDRO -EXCAVATION: BROWNS P1 1,144.54 Total : 1,144.54 60512 6/26/2023 000150 ALLIED FIRE & SECURITY 1360418 001.076.305.575 SECURITY SERVICES AT CENTERF 189.93 Total : 189.93 60513 6/26/2023 007136 AMAZON CAPITAL SERVICES INC 11 NX-3WPJ-FPT3 001.033.033.518 JANITORIAL SUPPLIES: CITY HALL 66.36 Total : 66.36 60514 6/26/2023 004046 AMERICAN ONSITE SERVICES 510152 001.076.300.576 PORTABLE RESTROOM: MIRABEAI 254.00 Total : 254.00 60515 6/26/2023 007630 ANYTIME TOWING LLC 23-40698 001.076.000.576 PROFESSIONAL SERVICES: SULLI' 654.00 Total : 654.00 60516 6/26/2023 009449 APEX ROOFING LLC BLD-2023-1710 001.040.043.322 PERMIT REFUND: BLD-2023-1710 264.20 Total : 264.20 60517 6/26/2023 002326 BATTERIES PLUS BULBS P61611076 001.076.305.575 OFFICE SUPPLIES: CENTERPLACE 25.91 Total : 25.91 60518 6/26/2023 000918 BLUE RIBBON LINEN SUPPLY INC 0453902 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 286.04 0455801 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 79.43 0457685 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 79.43 0459590 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 157.18 0461484 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 163.85 S0318713 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 177.72 S0318837 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 411.00 S0319510 001.076.305.575 LINEN SERVICE AND SUPPLYAT C 44.43 S0319520 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 22.13 S0319551 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 464.23 S0319594 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 52.17 S0319638 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 339.82 Total : 2,277.43 60519 6/26/2023 007240 CONCENTRA MEDICAL CENTERS 79329533 001.076.301.571 EMPLOYEE PHYSICAL 113.00 Page: vchlist Voucher List Page: 2 06/26/2023 10:29:11AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account 60519 6/26/2023 007240 007240 CONCENTRA MEDICAL CENTERS (Continued) Total: 60520 6/26/2023 000645 ECONORTHWEST 27534 001.040.042.558 PROFESSIONAL SERVICES Total 60521 C1rFY% 60523 6/26/2023 004898 ETTER, MCMAHON, LAMBERSON, 07326 STMT #24 314.000.143.595 PROFESSIONAL SERVICES Total 6/26/2023 003274 EXCHANGE PUBLISHING LLC 6/26/2023 001447 FREE PRESS PUBLISHING INC 677085 001.040.044.558 LEGAL PUBLICATION 677086 001.040.044.558 LEGAL PUBLICATION 677088 001.040.044.558 LEGAL PUBLICATION 681884 001.040.044.558 LEGAL PUBLICATION 681886 001.040.044.558 LEGAL PUBLICATION 681887 001.040.044.558 LEGAL PUBLICATION 681888 001.040.044.558 LEGAL PUBLICATION 682941 001.040.044.558 LEGAL PUBLICATION 682944 001.040.044.558 LEGAL PUBLICATION 683649 001.040.044.558 LEGAL PUBLICATION 683652 001.040.044.558 LEGAL PUBLICATION 683658 001.040.044.558 LEGAL PUBLICATION V53782 V53787 V53788 V53789 V53806 V53819 V53821 V53826 V53827 V53828 V53829 60524 6/26/2023 001147 HOBART SERVICE 29146384 001.040.044.558 001.040.044.558 001.040.044.558 001.040.044.558 001.040.044.558 001.040.044.558 001.040.044.558 001.040.044.558 001.040.044.558 001.040.044.558 001.040.044.558 LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total : Total : 001.076.305.575 KITCHEN EQUIPMENT REPAIR: CE Total Amount 113.00 1,130.00 1,130.00 200.00 200.00 110.49 90.48 93.73 93.09 95.55 85.54 85.54 111.02 85.54 106.14 81.78 111.93 1,150.83 190.40 171.20 102.00 99.45 90.95 78.20 66.30 184.00 86.70 96.90 87.55 1,253.65 435.96 435.96 Page:` vchlist Voucher List Page: 3 06/26/2023 10:29:11AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 60525 6/26/2023 008453 KOTTKAMP YEDINAK ESWORTHY PLLC 3061 001.040.044.558 PROFESSIONAL SERVICES 2,060.00 3079 001.040.044.558 PROFESSIONAL SERVICES 160.00 3080 001.040.044.558 PROFESSIONAL SERVICES 400.00 Total : 2,620.00 60526 6/26/2023 001002 M & L SUPPLY CO INC S100526817.001 001.016.016.521 REPAIR & MAINT. SUPPLIES: PREC 111.43 Total : 111.43 60527 6/26/2023 002259 MENKE JACKSON BEYER LLP 040 - 5-31-2023 001.013.015.515 PROFESSIONAL SERVICES 1,105.00 462 - 5-31-2023 001.013.015.515 PROFESSIONAL SERVICES 539.60 480 - 5-31-2023 314.000.143.595 PROFESSIONAL SERVICES 3,546.30 494 - 5-31-2023 001.013.015.515 PROFESSIONAL SERVICES 153.00 499 - 5-31-2023 001.013.015.515 PROFESSIONAL SERVICES 346.20 Total : 5,690.10 60528 6/26/2023 007672 MULTICARE CENTERS OF 157754 001.018.016.518 EMPLOYEE PHYSICAL EXAM 155.00 Total : 155.00 60529 6/26/2023 001860 PLATT ELECTRIC SUPPLY 4A66023 001.076.305.575 REPAIR & MAINT. SUPPLIES: CENT 260.31 4C14144 001.016.016.521 REPAIR & MAINT, SUPPLIES: PREC 253.06 4C17004 001.016.016.521 REPAIR & MAINT. SUPPLIES: PREC 539.65 4C32687 001.016.016.521 REPAIR & MAINT. SUPPLIES: PREC 627.34 Total: 1,680.36 60530 6/26/2023 007678 RANDALL DANSKIN PS 153351 001.000.322.518 PROFESSIONAL SERVICES 5,908.00 Total: 5,908.00 60531 6/26/2023 007741 REFRIGERATION SUPPLIES DIST 16309659-00 001.076.305.575 REPAIR & MAINT. SUPPLIES: CENT 234.42 16309718-00 001.076.305.575 REPAIR & MAINT. SUPPLIES: CENT 105.17 16309891-00 001.076.305.575 REPAIR & MAINT. SUPPLIES: CENT 329.49 16310413-00 001.076.305.575 REPAIR & MAINT. SUPPLIES: CENT 114.56 16310477-00 001.033.000.518 SMALL TOOLS/MINOR EQUIPMENT 92.13 Total : 875.77 60532 6/26/2023 000415 ROSAUERS FOOD & DRUG CENTER 01-3080526 001.076.301.571 MEETING SUPPLIES: CENTERPLA( 84.93 Total : 84.93 60533 6/26/2023 000709 SENSKE LAWN & TREE CARE INC. 13982515 001.076.300.576 895 CONTRACT MAINTENANCE 64,898.17 Page vchlist Voucher List Page: 4 06/26/2023 10:29:11AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 60533 6/26/2023 000709 000709 SENSKE LAWN & TREE CARE INC. (Continued) Total: 64,898.17 60534 6/26/2023 003231 SHERWIN WILLIAMS COMPANY 3981-4 001.016.016.521 MAINTENANCE SUPPLIES: PRECIf 288.23 Total: 288.23 60535 6/26/2023 000230 SPOKANE CO AUDITORS OFFICE MAY 2023 001.013.015.515 RECORDING FEES 3,571.00 Total : 3,571.00 60536 6/26/2023 001083 STANDARD PLBG HEATING CONTROLS 38183 001.076.305.575 SOFTWARE MAINTENANCE CONTI 203.28 38186 001.076.305.575 SOFTWARE MAINTENANCE CONTI 203.28 Total: 406.56 60537 6/26/2023 009481 STATE OF WASHINGTON 16911 001.013.015.515 PRINTING/BINDING: LEGAL 8.94 Total: 8.94 60538 6/26/2023 008687 SUNBELT RENTALS INC 140010353-0001 001.033.033.518 EQUIPMENT RENTAL: CITY HALL 5,686.04 Total: 5,686.04 60539 6/26/2023 001922 SWANK MOTION PICTURES INC RG 2010091 001.076.301.571 SUMMER MOVIE LICENSE 1,500.00 Total: 1,500.00 60540 6/26/2023 002092 THOMPSON, CHRIS EXPENSES 001.040.043.558 EXPENSE REIMBURSEMENT 13.08 Total : 13.08 60541 6/26/2023 007120 TSHIMAKAIN CREEK LABORATORY G000221- 001.076.300.576 ENVIRONMENTAL TESTING AT PAR 30.00 Total : 30.00 60542 6/26/2023 001444 UNITED LABORATORIES INV379074 001.076.305.575 JANITORIAL SUPPLIES: CENTERPI 457.29 Total : 457.29 60543 6/26/2023 008801 VELOCITI SERVICES 19593 001.076.305.575 EVENT SERVICE: CENTERPLACE 168.56 Total : 168.56 60544 6/26/2023 000066 WCP SOLUTIONS 13230851 001.076.305.575 JANITORIAL SUPPLIES: CENTERPI 70.06 Total : 70.06 60545 6/26/2023 000487 YMCA OF THE INLAND NW JAN-APRIL 2023 001.076.302.576 OPERATING EXPENSES/MGMT FEI 37,029.87 Total : 37,029.87 Page: , A" vchlist Voucher List Page: 5 06/26/2023 10:29:11AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 35 Vouchers for bank code: apbank Bank total : 140,413.20 35 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date or designee Council member reviewed: Mayor Date Council Member Date Total vouchers : 140,413.20 Page: vchlist Voucher List Page: 1 06/27/2023 2:33:33PM Spokane Valley Bank code,. apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 60546 6/27/2023 004046 AMERICAN ONSITE SERVICES 510165 402.402.000.531 PORTABLE RESTROOM: DECANT FACI 162.90 Total: 162.90 60547 6/27/2023 000030 AVISTA MAY 2023 001.033.033.518 UTILITIES: CPW MASTER AVISTA MAY: 26,289.74 Total : 26,289.74 60548 6/27/2023 006516 CITY OF SPOKANE VALLEY, PERMIT CENTER BLD-2023-1805 001.000.322.518 CIP 0322: BLDG PERMIT FEE BALANCE 11,458.10 Total: 11,458.10 60549 6/27/2023 000429 COFFMAN ENGINEERS 23053442 101.000.099.594 PROFESSIONAL SERVICES 1,120.00 Total ; 1,120.00 60550 6/27/2023 007637 COMMONSTREET CONSULTING LLC 2305015 303.000.347.595 0347 BROADWAY AND PARK INTERSE( 948.75 2305020 303.000.329.595 0329 BARKER RD IMPROVEMENTS 546.25 Total: 1,495.00 60551 6/27/2023 000683 DAVID EVANS & ASSOCIATES 537164 309.000.338.595 0338 LOOP TRAIL PROJECT 9,209.27 Total : 9,209.27 60552 6/27/2023 007740 EVERGREEN STATE TOWING LLC 68237 101.000.000.542 TOWING SERVICE 218.00 70558 101.000.000.542 TOWING SERVICE 327.00 Total : 545.00 60553 6/27/2023 003274 EXCHANGE PUBLISHING LLC 677090 314.000.143.595 CIP 0143: ADVERTISING 17.29 Total- 17.29 60554 6/27/2023 001232 FASTENAL CO WASPK451515 314.000.143.595 CHAIN 58.93 Total: 58.93 60555 6/27/2023 001447 FREE PRESS PUBLISHING INC V53790 402.402.000.531 ADVERTISING 110.40 V53805 403.000.327.595 ADVERTISING 344.00 V53807 303.000.313.595 ADVERTISING 177.60 V53820 311.000.339.595 ADVERTISING 168.00 Total : 800.00 60556 6/27/2023 009108 GREAT WEST ENGINEERING INC 29336 106.000.000.537 PROFESSIONAL SERVICES 14,968.38 Page: vchlist Voucher List Page: 2 O6/27/2023 2:33:33PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 60556 6/27/2023 009108 009108 GREAT WEST ENGINEERING INC (Continued) Total : 14,968.38 60557 6/27/2023 007671 HORROCKS ENGINEERS INC 77675 001.040.041.558 PROFESSIONAL SERVICES 4,680.00 Total w 4,680.00 60558 6/27/2023 009455 HOUSTON-JONES, NICOLE 2023-10011677 001.016.000.342 FARU REFUND: PAYMENT ID 13656319 65.00 2023-10034059 001.016.000.342 FARU REFUND: PAYMENT ID 13646636 65.00 2023-10034887 001.016.000.342 FARU REFUND: PAYMENT ID 13646676 65.00 Total: 195.00 60559 6/27/2023 009086 INTELLITIME SYSTEMS CORP 23-3158P 001.090.099.594 SOFTWARE IMPLEMENTATION 14,340.00 Total : 14,340.00 60560 6/27/2023 009314 MMEC ARCHITECTURE & INTERIORS 2023-242 001.033.099,518 PROFESSIONAL SERVICES 19,925.00 Total : 19,925.00 60561 6/27/2023 001546 NORCO INC 37925613 314.000.143.595 EQUIPMENT RENTAL 81.68 Total : 81.68 60562 6/27/2023 004621 OREILLY AUTOMOTIVE STORES INC 2862-263973 001.040.041.558 VEHICLE REPAIR & MAINT. SUPPLIES: 91.50 2862-264268 101.042.000.542 VEHICLE REPAIR & MAINT. SUPPLIES: 19.58 2862-264327 001.040.041.558 VEHICLE REPAIR & MAINT. SUPPLIES: 304.90 2862-264330 001.040.041.558 VEHICLE REPAIR & MAINT. SUPPLIES: 75.10 2862-264423 501.000.000.548 VEHICLE REPAIR & MAINT. SUPPLIES: 130.06 2862-264695 501.000.000.548 VEHICLE REPAIR & MAINT. SUPPLIES: 15.86 2862-264940 001.040.043.558 VEHICLE REPAIR & MAINT. SUPPLIES: 293.74 2862-264946 501.000.000.548 SMALL TOOLS/MINOR EQUIPMENT 8.69 2862-264972 001.040.043,558 VEHICLE REPAIR & MAINT. SUPPLIES: 130.67 2862-266643 501.000.000.548 VEHICLE REPAIR & MAINT. SUPPLIES: 19.57 Total : 1,089.67 60563 6/27/2023 008840 PARK SPOKANE NC LLC JUNE 2023 402.402.000.531 COMMON AREA CHARGES 296.12 Total t 296.12 60564 6/27/2023 005968 PRECISE MRM LLC 200-1043016 101.042.000.542 DATA PLAN 299.75 Total; 299.75 60565 6/27/2023 000709 SENSKE LAWN & TREE CARE INC. 13982531 402.402.000.531 895 CONTRACT MAINTENANCE 544.50 Page: vchlist Voucher List Page: 3 O6/27/2023 2:33:33PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 60565 6/27/2023 000709 SENSKE LAWN & TREE CARE INC. (Continued) 13982567 402.402.000.531 895 CONTRACT MAINTENANCE 11,022.00 Total r 11,566.50 60566 6/27/2023 000001 SPOKANE CO TREASURER 42001126 001.016.000.554 ANIMAL CONTROL SERVICES FOR JUL 25,784.13 51506792 001.016.000.523 JUNE 2023 INMATE HOUSING 205,022.24 Totals 230,806.37 60567 6/27/2023 000324 SPOKANE CO WATER DIST #3 JUNE 2023 #2 402.402.000.531 WATER CHARGES FOR JUNE 2023 #2 4,001.23 Total: 4,001.23 60568 6/27/2023 001903 SPOKANE TRAFFIC CONTROL INC 7208 303.000.342.595 TRAFFIC CONTROL 450.00 Total : 450.00 60569 6/27/2023 001660 TITAN TRUCK EQUIP CO INC 1348244 001.040.041.543 VEHICLE REPAIR & MAINT. SUPPLIES: 479.54 Total: 479.54 60570 6/27/2023 009456 TRADMARK MECHANICAL 2023-10060006 001.016.000.342 FARU REFUND: PAYMENT ID 13644785 65.00 Total : 65.00 60571 6/27/2023 001887 VALMONT CD2217718 303.000.300.595 0300 - PINES & MISSION INTERSECTIC 9,027.81 Total : 9,027.81 20896897 6/28/2023 000001 SPOKANE CO TREASURER 9290202371 001.016.000.521 LE CONTRACT JUNE 2023 2,165,556.00 Total : 2,165,556.00 27 Vouchers for bank code : apbank Bank total : 2,628,984.28 27 Vouchers in this report Total vouchers : 2,528,984.28 Page: vchlist Voucher List Page: 1 06/29/2023 2:24:04PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 60572 6/29/2023 000365 DEPT OF LICENSING 2023 Commander -2759 001.016.000.521 TITLE/REGISTRATION: 2023 COMMANI 54.74 Total : 54.74 60573 6/29/2023 000252 LOWE'S BUSINESS ACCOUNT JUNE 2023 001.016.016.521 SUPPLIES: SHOP, MAINTENANCE, CEI` 1,257.86 Total : 1,257.86 2 Vouchers for bank code: apbank Bank total : 1,312.60 2 Vouchers in this report Total vouchers : 1,312.60 I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim,. Finance Director Date or designee Council member reviewed: Mayor Date Council Member Date Page: �l vchlist 06/29/2023 2:47:58PM Voucher List Spokane Valley Page: 7 Bank code ; apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 60574 6/29/2023 001606 BANNER BANK 5138/6594 MAY 2023 001.090.000.518 B&H PHOTO: NETWORK HARDWARE 63.50 5138/6594 MAY 2023 001,090,000.518 CRADLEPOINT: NETWORK MAINTENAI 303.83 5138/6594 MAY 2023 001.090.000.518 UPS: LATE FEE 3.43 5138/6594 MAY 2023 001.033.033.518 GORDON ELECTRIC: MODULES FOR E 1,990.20 5138/6594 MAY 2023 001.033.033.518 GORDON ELECTRIC: RETURN MODUL -1,990.20 5138/6594 MAY 2023 101.042.000.542 COUNTRY HOMES POWER: DR TRIMM 805.84 5138/6594 MAY 2023 001.090.000.518 B&H PHOTO: TELEPROMPTER SOFT%A 195.21 5138/6594 MAY 2023 001 A16.016.521 HOME DEPOT: REPAIR SUPPLIES FOR 47.15 5138/6594 MAY 2023 402.402.000.531 SKYWATCH SPACE APPS: SATELLITE I 2,559.83 Total : 3,978.79 60575 6/29/2023 001606 BANNER BANK 5161 MAY 2023 001.033.033.518 SUNBELT RENTALS: COOLING UNIT RE 2,534.31 5161 MAY 2023 001.016.000.521 HOME DEPOT: MAINTENANCE SUPPLI 64.88 5161 MAY 2023 001.033.033.518 GIBSON'S NURSERY: MAINTENANCE,' 381.04 5161 MAY 2023 001.033.033.518 AUTO RAIN: MAINTENANCE SUPPLIES 522.88 5161 MAY 2023 001.076.305.575 HOME DEPOT: MAINTENANCE SUPPLI 35.78 5161 MAY 2023 001.033.033.518 MAVERIK: FUEL FOR LANDSCAPE EQL 24.80 5161 MAY 2023 001.076.305.575 DEPT OF L&I: ELECTRICAL PERMIT FC 83.50 5161 MAY 2023 001.033.000.518 INLAND SAW & EQUIPMENT: BLADE SE 43.56 5161 MAY 2023 001.033.033.518 SUNBELT RENTALS: COOLING EQUIPA 2,344.58 5161 MAY 2023 001.016„016.521 HOME DEPOT: REPAIR SUPPLIES FOR 5.45 5161 MAY 2023 001.033.033.518 DEPT OF L&I: ELECTRICAL WORK PER 182.40 5161 MAY 2023 001.033.033.518 AUTO RAIN: IRRIGATION PARTS FOR C 5.54 5161 MAY 2023 001.033.033.518 HARBOR FREIGHT: MAINTENANCE SU 4.89 5161 MAY 2023 001.033.033„518 STAPLES: OFFICE SUPPLIES 17.41 5161 MAY 2023 001.016.016.521 MAVERIK: FUEL FOR LANDSCAPE EQL 24.49 5161 MAY 2023 001.033.033.518 SUNBELT RENTALS: CREDIT FOR EQU -4,878.89 5161 MAY 2023 001.016.016.521 HOME DEPOT: MAINTENANCE SUPPLI 21.75 5161 MAY 2023 001.033.033.518 MIELE: JANITORIAL SUPPLIES 180.74 5161 MAY 2023 001.016.000.521 NORTHWEST FENCE: REPAIR SUPPLII 452.87 5161 MAY 2023 001.016.016.521 LOWE'S: LANDSCAPING SUPPLIES FO 41.32 5161 MAY 2023 001.033.033.518 MAVERIK: FUEL FOR EQUIPMENT AT C 20.42 5161 MAY 2023 001.016.016.521 LOWE'S: ELECTRICAL SUPPLIES FOR 69.31 5161 MAY 2023 001.076.305.575 LOWE'S: PLUMBING SUPPLIES FOR CI 33.36 5161 MAY 2023 001.033.000.518 HARBOR FREIGHT: TOOL SET FOR MA 48.99 5161 MAY 2023 001.033.033.518 LOWE'S: MAINTENANCE SUPPLIES FC 112.60 Page: 13 vchlist 06/29/2023 2:47:58PM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 60575 6/29/2023 001606 BANNER BANK (Continued) 5161 MAY 2023 001.076.305.575 LOWE'S: REPAIR & MAINT. SUPPLIES F 113.76 5161 MAY 2023 001.016.016.521 LOWE'S: MAINTENANCE SUPPLIES FC 137.32 Total : 2,629.06 60576 6/29/2023 001606 BANNER BANK 5120 MAY 2023 001.011.000.511 AWC: CONFERENCE REGISTRATION 2,375.00 5120 MAY 2023 001.011.000.511 AWC: ANNUAL CONFERENCE REGISTI 1,425.00 5120 MAY 2023 001,011,000.511 AWC: CONFERENCE REGISTRATION 275.00 Total: 4,075.00 60577 6/29/2023 001606 BANNER BANK 5112 MAY 2023 001.076.301.571 OFFICE SUPPLY.COM: SUPPLIES FOR 62.60 5112 MAY 2023 001.076.302,576 SPOKANE REGIONAL HEALTH DIST.: S 1,400.00 5112 MAY 2023 001.076.000.576 STAPLES: [PHONE COVER CASE 43.51 5112 MAY 2023 001.076.305.575 LOWES: BATTERIES & PLANTS FOR CI 117.44 5112 MAY 2023 001.076.305.575 STAPLES: OFFICE SUPPLIES 32,94 5112 MAY 2023 001.076.305.575 HOME DEPOT: CHAIRS FOR CENTERP 357.62 5112 MAY 2023 001.076.305.575 FRED MEYER: FLOWERS & SOIL FOR 1 58.68 5112 MAY 2023 001.076.301.571 PARTY CITY: RAFFLE TICKETS 143.75 5112 MAY 2023 001,076,305.575 HOME DEPOT: SOFA FOR CENTERPLA 376.24 5112 MAY 2023 001.076.305.575 ROCKVILLE AUDIO: MICROPHONES 54.34 5112 MAY 2023 001.076.305.575 TABLECLOTHS FACTORY: JANITORIAL 221.89 5112 MAY 2023 001.076.305.575 WEBSTAURANT STORE: JANITORIAL E 862.56 5112 MAY 2023 001.076.301.571 DOLLAR TREE: POSTER BOARD FOR f 4.08 Total: 3,735.65 60578 6/29/2023 001606 BANNER BANK 5153 MAY 2023 001.033.000.518 HOME DEPOT: WORK CART FOR CITY 611.96 5153 MAY 2023 001.033.000.518 HOME DEPOT: WORK CART FOR CENT 542.32 5153 MAY 2023 001.090.000.517 WAL-MART: FOOD FOR EMPLOYEE AP 113.94 5153 MAY 2023 001.033.000.518 HOME DEPOT: CREDIT FOR RETURN C -1,084.63 5153 MAY 2023 101.043.000.542 EMSEAL: BRIDGE SEALANT 1,043.33 5153 MAY 2023 101,043,000.542 KWIK BOND: BRIDGE WORK SUPPLIE; 675.80 5153 MAY 2023 001.013.000.513 HYATT REGENCY MINNEAPOLIS: IIMC 1,156.44 5153 MAY 2023 001.090.000.518 RACK SOLUTIONS: FRAME RACK AT C 272.46 5153 MAY 2023 001.040.042.565 MAKE.COM (CELONIS INC): LICENSE F 117.61 5153 MAY 2023 402.402.000.531 ENGENIOUS: STORMWATER SOFTWAI 300.00 5153 MAY 2023 001.013.000.513 IIMC: MEMBERSHIP FOR M. PATTERSC 225.00 5153 MAY 2023 001.018.016.518 SPOKANE CO BAR ASSN: ADVERTISIN 40.00 Page: VA vchlist Voucher List Page: 3 06/29/2023 2:47:58PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 60578 6/29/2023 001606 001606 BANNER BANK (Continued) Total : 4,014.23 60579 6/29/2023 001606 BANNER BANK 4815 MAY 2023 001.090.000.518 GET JOAN.COM: SUBSCRIPTION RENE 145.05 4815 MAY 2023 001.040.042.558 GODADDY.COM: DOMAIN NAME REGI: 24.14 4815 MAY 2023 001.090.000.518 SIMPLE MDM: LICENSING FOR MOBILE 64.71 4815 MAY 2023 001.090.000.518 AMAZON WEB SVCS: SITE PLAN DATA 35.06 4815 MAY 2023 001.090.000.518 TERADEK: COUNCIL MTG BROADCAS' 49.00 Total: 317.96 6 Vouchers for bank code : apbank Bank total : 18,750.69 6 Vouchers in this report Total vouchers : 18,750.69 I, the undersigned, do certify under penalty of perjury, that the materials have been fumished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date or designee Council member reviewed: Mayor Date Council Member Date Page vchlist Voucher List Page: 1 07/03/2023 9:46:11AM Spokane Valley Bank code,. apbank Voucher Date Vendor Invoice FundlDept Description/Account Amount 60580 7/3/2023 007136 AMAZON CAPITAL SERVICES INC llF4-X4KF-F3L4 001.040.043.558 SAFETY SUPPLIES: BLDG & CODE ENI 157.77 13LQ-4WKG-CQ76 001.076.305.575 SHIPPING CHARGE CREDITS -0.96 13WC-G3QF-HWVX 001.076.305.575 SHIPPING CHARGE CREDITS -0.67 17H7-3J6P-HWQ9 001.076.305.575 SHIPPING CHARGE CREDITS -0.67 19FG-3YWC-HRMW 001.076.305.575 OUTDOOR EVENT UMBRELLAS 2,686.14 lDTJ-3DJV-HRJ1 001.076.305.575 SHIPPING CHARGE CREDITS -0.97 1F1Y-FFNY-J6LD 001.076.305.575 SHIPPING CHARGE CREDITS -0.67 1RJK-91L1-J61C 001.076.305.575 SHIPPING CHARGE CREDITS -0.67 1TVH-KM7Y-CK17 001.076.305.575 SHIPPING CHARGE CREDITS -0.25 1Y61-JFVL-HVLK 001.076.305.575 SHIPPING CHARGE CREDITS -0.06 lY61-JFVL-J364 001.076.305.575 SHIPPING CHARGE CREDITS -0.67 1YMF-Y3HY-HQFK 001.076.305.575 SHIPPING CHARGE CREDITS -0.97 Total : 2,837.35 60581 7/3/2023 008704 AMPLIFI ADVERTISING MAY 2023 001.040.042.558 ADVERTISING 27,105.00 Total : 27,105.00 60582 7/3/2023 007630 ANYTIME TOWING LLC 23-40562 001.076.000.576 PROFESSIONAL SERVICES: SULLIVAN 1,094.36 23-40854 001.076.000.576 PROFESSIONAL SERVICES: SULLIVAN 817.50 Total: 1,911.86 60583 7/3/2023 007718 APPLETREE 000029-295-781 001,076,305.575 ANSWERING SERVICE FOR CENTERP 62.74 Total : 62.74 60584 7/3/2023 009332 ARAMARK 6560205827 001.033.033.518 MAT SERVICE AT CITY HALL 44.05 6560209402 001.033.033.518 MAT SERVICE AT CITY HALL 44.05 6560212976 001.033.033.518 MAT SERVICE AT CITY HALL 44.05 Total: 132.15 60585 7/3/2023 009144 BRS PERMITTING BLD-2023-0745 001,040,043.322 PERMIT REFUND: BLD-2023-0745 66.29 Total ; 66.29 60586 7/3/2023 007114 CARDINAL INFRASTRUCTURE LLC 2576 001.011.000.511 PROFESSIONAL SERVICES 6,500.00 Total: 6,500.00 60587 7/3/2023 000322 CENTURYLINK 835B 6-14-2023 001.076.000.576 2023 PHONE SVCS: ACCT 509-Z14-002. 566.22 Page vchlist Voucher List Page: 2 07/03/2023 9:46:11AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 60587 7/3/2023 000322 000322 CENTURYLINK (Continued) Total a. 566.22 60588 7/3/2023 001888 COMCAST 4466 6/26-7/25/23 001.090.000.518 INTERNET & PHONE: CITY HALL 373.53 4668 6/17-7/16/23 001.076.305.575 INTERNET & PHONE: CENTERPLACE 387.32 Total: 760.85 60589 7/3/2023 002604 DELL FINANCIAL SERVICES LLC 2688948 001.090.000.548 COMPUTER LEASE: 001-8922117-011 - 326.70 2697529 001.090.000.548 COMPUTER LEASE: 001-8922117-023 2,759.57 Total : 3,086.27 60590 7/3/2023 009180 ENVIRONMENT CONTROL SPOKANE-, 445 15761-445 001.016.016.521 MONTHLY CLEANING: PRECINCT & MR 5,940.00 7944-445INV 001.033.033.518 JANITORIAL SERVICE: CITY HALL 641.25 Total: 6,581.25 60591 7/3/2023 003274 EXCHANGE PUBLISHING LLC 682942 001.013.000.513 LEGAL PUBLICATION 32.76 683651 001.013.000.513 LEGAL PUBLICATION 35.67 683654 001.013.000.513 LEGAL PUBLICATION 44.59 683655 001,013,000.513 LEGAL PUBLICATION 35.49 683656 001.013.000.513 LEGAL PUBLICATION 36.40 683657 001.013.000.513 LEGAL PUBLICATION 34.58 Total: 219.49 60592 7/3/2023 005046 FASTSIGNS INV-6018 001.076.301.571 SIGNS FOR PARKS DEPT 601.26 Total: 601.26 60593 7/3/2023 003694 IEDC 292395 001.040.042.558 MEMBERSHIP: MIKE BASINGER 455.00 Total: 455.00 60594 7/3/2023 008726 INTERMAX NETWORKS 269973 001.090.000.518 VOICE SERVICES 674.70 Total : 674.70 60595 7/3/2023 003190 LUKINS &ANNIS RS 447025 001.013.015.515 PROFESSIONAL SERVICES 27,101.25 Total : 27,101.25 60596 7/3/2023 001002 M & L SUPPLY CO INC S100527689.001 001.016.016.521 REPAIR & MAINT. SUPPLIES: PRECINC 58.57 Total : 58.57 60597 7/3/2023 008029 MCKINSTRY CO LLC 10213187 001.076.302.576 PLUMBING SERVICES: VALLEY MISSIC 4,088.41 Page: vchlist Voucher List Page: 3 07/03/2023 9:46:11AM Spokane Valley Bank code t apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 60597 7/3/2023 008029 008029 MCKINSTRY CO LLC (Continued) Total : 4,088.41 60598 7/3/2023 008691 ODP BUSINESS SOLUTIONS LLC 318076763001 001.076.000.576 OFFICE SUPPLIES: CENTERPLACE 239.06 319131358001 001.090.000.518 MINOR EQUIPMENT: IT 130.67 Total : 369.73 60599 7/3/2023 009072 ONE SIXTEEN & WEST 020595 109.000.000.557 PROFESSIONAL SERVICES 14,675.00 Total ; 14,675.00 60600 7/3/2023 008586 PACIFIC OFFICE AUTOMATION 226658 001.018.014.514 COPIER COSTS: FINANCE 323.81 Total: 323.81 60601 7/3/2023 001860 PLATT ELECTRIC SUPPLY 4C39046 001.016.016.521 REPAIR & MAINT. SUPPLIES: PRECINC 118.94 4C70820 001.090.000.518 IT SUPPLIES 33.20 4C81000 001.090.000.518 ELECTRICAL SUPPLIES: IT 71.67 Total € 223.81 60602 7/3/2023 007741 REFRIGERATION SUPPLIES DIST 16309752-00 001.076.305.575 REPAIR & MAINT. SUPPLIES: CENTERF 302.83 16310777-00 001.076.305.575 REPAIR & MAINT. SUPPLIES: CENTERF 132.89 Total r 436.72 60603 7/3/2023 008728 ROBERT HALF 62150122 001.076.305.575 TEMPORARY EMPLOYEE: DYLAN SCH 267.12 Total: 267.12 60604 7/3/2023 003231 SHERWIN WILLIAMS COMPANY 2352-7 001.076.305.575 REPAIR & MAINT. SUPPLIES: CENTERF 127.23 4199-2 001.076.305.575 REPAIR & MAINT. SUPPLIES: CENTERF 436.25 Total : 563.48 60605 7/3/2023 000001 SPOKANE CO TREASURER 51506798 001,040,042.565 WORK CREW CLEAN-UP: ENCAMPMEI 424.30 Total : 424.30 60606 7/3/2023 003175 VISIT SPOKANE 12465 001.076.305.575 MEMBER DUES: CENTERPLACE 395.00 Total : 395.00 60607 7/3/2023 008502 VOA OF E. WASH & N. IDAHO VOA 1014 001.040.042.565 VOA SHELTER BED REIMBURSEMENT: 3,348.00 Total: 3,348.00 60608 7/3/2023 005719 WASHINGTON STATE FIRSTAID 1330 001.076.301.571 FIRSTAID RENEWAL CLASS 450.00 Page: vchlist Voucher List Page: 4 07/03/2023 9:46:11AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 60608 7/3/2023 005719 005719 WASHINGTON STATE FIRSTAID (Continued) Total : 450.00 29 Vouchers for bank code : apbank Bank total ; 104,284.63 29 Vouchers in this report Total vouchers r 104,284.63 I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim, Finance Director Date or designee Council member reviewed;. Mayor Date Council Member Date Page: 1� CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 11, 2023 Department Director Approval: Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending June 30, 2023 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: BUDGET/FINANCIAL IMPACTS: Employees Council Total Gross: $ 480,151.66 $ 13,050.00 $ 493,201.66 Benefits: $ 251,910.50 $ 15,328.70 $ 267,239.20 Total payroll $ 732,062.16 $ 28,378.70 $ 760,440.86 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT MINUTES City of Spokane Valley City Council Study Session Tuesday, June 20, 2023 Mayor Haley called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in the Great Room at CenterPlace, 2426 N Discovery Place, Spokane Valley, and also remotely via Zoom meeting. Attendance: Councilmembers Staff Pam Haley, Mayor Rod Higgins, Deputy Mayor Tom Hattenburg, Councilmember Brandi Peetz, Councilmember Laura Padden, Councilmember Ben Wick, Councilmember Arne Woodard, Councilmember [via zoom] Others in attendance: Kelly Konkright, Attorney John Hohman, City Manager Erik Lamb, Deputy City Manager Tony Beattie, Sr. Deputy City Attorney Bill Helbig, Community & PW Director Chelsie Taylor, Finance Director John Bottelli, Parks & Rec Director Gloria Mantz, City Engineer Mike Basinger, Economic Dev. Director Adam Jackson, Engineering Manager Lesli Brassfield, Comm. Marketing Officer Matt Reeves, GIS Analyst John Whitehead, Human Resources Director Emily Estes -Cross, Public Information Officer Virginia Clough, Legislative Policy Coordinator Greg Bingaman, IT Specialist Christine Bainbridge, Outgoing City Clerk Marci Patterson, Newly Appointed City Clerk ROLL CALL: City Clerk Patterson called roll; all Councilmembers were present. APPROVAL OF AMENDED AGENDA It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve the amended agenda. GENERAL PUBLIC COMMENT OPPORTUNITY: After Mayor Haley explained the process, she invited public comment. Ms. Barb Howard, Spokane Valley [via zoom]: spoke of the need for more police cameras, especially in areas of high crime. Mr. Dan Allison, Spokane Valley: reported that Mr. Jack Pring died last night. Mayor Haley asked for a moment of silence in remembrance of Mr. Pring. Mr. Jack Canoy: said he is with the Southwest Mountain States Regional Counsel of Carpenters, and mentioned that in 2021 the construction company LaRiviere, Inc. was found to have misclassified numerous employees and to owe more than $34,000 in wages, and that the company was debarred from public works projects in Washington state for two years; that in January, 2022, Tom LaRiviere found a business partner and opened five new companies; and said he has three companies working for the City of Spokane Valley, on a Sullivan Road project; said there is apparently a loophole which allows the company to work on city projects, and he requested the City Manager, City Attorney, and Council to draft an ordinance to close that loophole. ACTION ITEMS: 1. Public HearinLy: Six -Year Transportation Improvement Program (TIP) — Adam Jackson Mayor Haley opened the public hearing at 6:06 p.m. Mr. Jackson explained that we are required to hold a public hearing and adopt a comprehensive transportation program for the ensuing six calendar years, which plan must then be submitted to the Washington State Department of Transportation by June 30 of each year. Mr. Jackson briefly went over the 41 projects included in the TIP, including eight projects for 2024 closeout; four bridge and grade separation projects; eleven intersection improvement projects; one local access street Council Meeting Minutes, Study Session: 06-20-2023 Page 1 of 4 Approved by Council: DRAFT project; one arterial preservation project; seven other reconstruction or preservation projects; and nine safety, sidewalk, trail and stormwater projects. Mayor Haley invited public comment; no comments were offered and Mayor Haley closed the public hearing at 6:18 p.m. 2. Resolution 23-007 Adopting Six -Year TIP — Adam Jackson It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve Resolution 23-007, adopting the 2024-2029 Six Year TIP as presented. 3. Resolution 23-008 Amending Planning Commission Rules of Procedure — Tony Beattie It was moved by Deputy Mayor Higgins and seconded to adopt Resolution 23-008 adopting the Revised Planning Commission Rules of Procedure to temporarily relocate regular meetings to CenterPlace Regional Event Center, 2426 N Discovery Place, Spokane Valley, Washington. Attorney Konkright explained that as Council did for Council meetings, this will temporarily change the Planning Commission meeting location to CenterPlace, which will alleviate the need for calling every meeting a special meeting, and enable amending agendas if the need arises. Mayor Haley invited public comment; no comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 4. Motion Consideration: Barker Road/BNSF Change Orders — Rob Lochmiller It was moved by Deputy Mayor Higgins and seconded to authorize the City Manager to finalize and execute Change Order Numbers 22, 31, 44, 47, 49, 59, 64 and 67 with Max J. Kuney Company in the amount of $90, 353.24, $77, 053.37, $6,181.73, $3, 388.93, $5, 317.22, $5, 369.06, $4, 897.36, and $369.48 respectively. City Engineer Mantz mentioned the updated spreadsheet showing the change orders; that the original contract was about $11.6 million and this revised contract amount is about $13.4 million. Mayor Haley invited public comment; no comments were offered. Vote by acclamation: in.favor: unanimous. Opposed: none. Motion carried. 5. Motion Consideration: Tourism Promotion Area/Spokane Sports — Mike Basinger It was moved by Deputy Mayor Higgins and seconded to approve that the City Manager or designee execute a contract with Spokane Sports for $300, 000 to provide sports recruitment and marketing services for 2023. After a brief overview from Mr. Basinger, Mayor Haley invited public comments. Ms. Rose Noble, Visit Spokane CEO: said they look forward to the support and to the City working with Spokane Sports. Mr. Dan Allison, Spokane Valley: said he was under the assumption that after the previous meeting for the $300,000, that this is headquartered in the HUB which is in Liberty Lake and said he wondered how this would work for our city going to Liberty Lake to set up a new program. Mr. Grant Guinn, owner of Tru by Hilton Hotel: said whether events happen at the HUB, Plaines Ferry or downtown Spokane, said the room nights from those facilities often times generate revenue for hotels here in Spokane Valley so it is important to support these types of sporting requests in the partnership with Spokane Sports. There were no further public comments. Vote by acclamation: infavor: unanimous. Opposed: none. Motion carried. 5a. Motion Consideration: Lease Agreement for Splashdown Family grater Park — John Bottelli It was moved by Deputy Mayor Higgins and seconded to authorize the City Manager to (1) finalize and execute the Lease Termination for the current lease for use of a portion of Valley Mission Park,- and (2) finalize and execute the Lease Agreement with F.W. Holdings, LLC, dba Splashdown Family Water Park for use of the same premises to operate a water park, and any related documents to accomplish the same. Parks and Recreation Director Bottelli gave a quick background of our agreements with the previous owners of the water park, which is a private business located on City property; that this agreement is similar to those previous agreements with some modifications, such as annual lease fees and renewal options, all as set out in the Request for Council Action form. Mayor Haley invited public comment; no comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. Council Meeting Minutes, Study Session: 06-20-2023 Page 2 of 4 Approved by Council: DRAFT NON -ACTION ITEMS: 6. Community Development Block Grant ( CDBG) Update — John Hohman, Erik Lamb, Gloria Mantz Ms. Mantz gave background on the CDBG and the City's status since 2005 for participating in the Urban County Consortium, in that we have deferred entitlement status; she noted the requalification period is 2024-2026 and we have four options to consider; that for those options, staff is evaluating the impacts for the City and the region; and that the deadline to notify HUD and the County of our selection is July 7. She went over the CDBG and HOME allocation amounts for our city, as well as those for the County and the Emergency Services Grant, which this is the first year of eligibility, adding that we don't know if the County would qualify for those grant funds if the City accepted entitlement. Ms. Mantz then went through each option, what it would provide, the City's responsibility, and what must be in place for each option. She again noted the timeline for action to notify HUD and the County, is July 7 to accept entitlement status and receive CDBG funds directly from HOME, and that an agreement must be executed by August 4, 2024, for a HOME consortium. Discussion ensued regarding the options, deadlines and possible outcomes for each, noting there was consensus that option three, to defer entitlement status and participate through the State CDBG program, would not be beneficial for the City. There was also discussion about how all this plays into the regional homeless collaborative effort, and risks for our City and risks for the County, depending on the option chosen. Mr. Hohman stated that the main issue with the County is they struggle to determine if they are in or out of the regional group. He also noted that we might need to review our outside agency process and shift the focus to more of community needs. Concerning option 2, accept entitlement status and enter into a joint agreement with Spokane County, it was noted that the Board of County Commissioners has final authority on how funding is spent. Councilmember Woodard sand he prefers we stay with option 4, which is defer entitlement status and participate as part of the Urban County with Spokane County; said the deadlines are quicky approaching and if we wait to see what will occur with the regional plan, we could be worse off if we don't do this correctly. Councilmember Peetz said she would like us to ask the County about the voting privilege for our own projects, and Mr. Lamb said we can vote on our projects moving forward with the new interlocal. It was also noted that the HHAA (Homeless Housing and Assistance Act) funds are not tied to CDBG, HOME, or ESG and that staff believes the HHAA funds should be separated from the CDBG County Consortium agreement. Mr. Hohman explained that staff are analyzing impacts and costs to receive and administer HHAA funds and will provide information at a later date, separate from the CDBG discussion. Councilmembers Wick and Peetz agreed they want to keep the set -aside, and Councilmember Hattenburg said he favors option 4 as that appears to have positive points and fewer changes. Mayor Haley said that she is concerned about the options as some of the discussions are not in our control; that the County has indicated it can take and control all funding. Councilmember Wick asked what would happen if Council did nothing; and Mr. Hohman said tonight is just for discussion, and that this will come back to Council next week for possible action. Mayor Haley called for a recess at 7:41 p.m.; she reconvened the meeting at 7:51 p.m. 7. Potential Grant Opportunity: Transportation Improvement Board — Adam Jackson Mr. Jackson explained that the Washington State TIB issued a recent call for projects for the Urban Arterial Program (UAP), and the Active Transportation Program (ATP); that the UAP has historically funded street - related projects, and the ATP replaces TIB's sidewalk program. He mentioned the critical program details for the funds and award ranges, and noted the two projects for UAP consideration, and the one project for the ATP. After brief discussion about possible placement of pedestrian crossings, there was Council consensus that staff proceed with the proposed projects, with a motion consideration coming back to Council at the July 11 meeting. 8. Launch of New City Website — Lesli Brassfield Communications and Marketing Officer Brassfield reported that the City has used Qsend for hosting the City's website since 2009, and in early 2022, the Economic Development Department began planning to Council Meeting Minutes, Study Session: 06-20-2023 Page 3 of 4 Approved by Council: DRAFT create a new website to improve city communications and public engagement. She gave a brief background on the process to choose a new company for hosting, and of the many features the new website will have, and that we will have a new domain and therefore new e-mail addresses; she noted that emails received from the spokanevalley.org extension will be forwarded automatically to the new email address for several months. She said the new website goes live tomorrow. 9. Interlocal Agreement with Spokane County for Pictometry Imagery — Mike Basinger, Matt Reeves Mr. Reeves explained about our need for high resolution aerial imagery and of the use of that technology by many departments; that Spokane County has historically been our provider of that aerial imagery and it has been determined there is a need to re-establish an agreement since the parameters within the previous interlocal agreement have changed significantly, such as it contained references to groups that are no longer involved in the agreement. He noted the draft agreement has been reviewed by Spokane County and Spokane Valley's legal departments and both are satisfied with the verbiage as written. There was Council consensus to place the interlocal agreement on a future agenda for a motion consideration. 10. Federal Procurement Code — Chelsie Taylor Finance Director Taylor explained that during the City's most recent audit of Federal Awards, the auditors stated that the City's procurement polices did not meet certain federal regulations even though the City formally procured public works projects as required and no issues were found with our procurement methods. She further explained that staff have been working on a draft ordinance to address the additional procurement policies in those audit recommendations. There was Council consensus for staff to move forward as suggested with a draft ordinance for a first reading. 11. Advance Agenda — Mayor Haley There were no suggested changes to the Advance Agenda. COUNCIL COMMENTS There were no further Council comments. CITY MANAGER COMMENTS Mr. Hohman gave a brief update on the City Hall construction activities, and said the company is making good progress. It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:19 p.m. ATTEST: Pam Haley, Mayor Marci Patterson, City Clerk Council Meeting Minutes, Study Session: 06-20-2023 Approved by Council: Page 4 of 4 DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Format Tuesday, June 27, 2023 Mayor Haley called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in the Great Room at CenterPlace Regional Event Center, 2426 N Discovery Place, Spokane Valley, and also remotely via Zoom meeting. Attendance: Councilmembers Staff Pam Haley, Mayor John Hohman, City Manager Rod Higgins, Deputy Mayor Erik Lamb, Deputy City Manager Tim Hattenburg, Councilmember Chelsie Taylor, Finance Director Laura Padden, Councilmember Gloria Mantz, City Engineer Brandi Peetz, Councilmember Tony Beattie, Sr. Deputy City Attorney Ben Wick, Councilmember Bill Helbig, Community & PW Director Arne Woodard, Councilmember John Whitehead, Human Resources Director Mike Basinger, Economic Dev. Director Others in attendance: Dave Ellis, Police Chief Kelly Konkright, Attorney Emily Estes -Cross, Public Information Officer Matt Reeves, GIS Analyst Virginia Clough, Legislative Policy Coordinator Greg Bingaman, IT Specialist Christine Bainbridge, Outgoing City Clerk Marci Patterson, Newly Appointed City Clerk INVOCATION: Pastor Steve Allan of Valley Real Life Church gave the invocation. PLEDGE OF ALLEGIANCE Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Patterson called the roll; all Councilmembers were present. APPROVAL OF AGENDA It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COUNCILMEMBER REPORTS Councilmember Peetz: spoke about some of the seminars she attended at the recent AWC (Association of Washington Cities) conference; said she went to a girl scouts ribbon cutting; mentioned some of the issues discussed at the Legislative priorities meeting; went to the Mulberry Market ribbon cutting, and attended an Indians baseball game. Councilmember Padden: said she attended the opening of the new library; went to Neighbor Days at Felts Field; to the 4Th District Delegation Town Hall, to the Memorial Day at Pines Cemetery, and to the Chamber's Hand Shaking event; she also mentioned the homebuilders event for kids, and a development tracker on a home builder's website. Councilmember Hattenburg: said he also attended the Mulberry Market ribbon cutting, the Valley Library ribbon cutting, the AWC Conference, and gave some brief statistics on STA (Spokane Transit Authority). Councilmember Woodard: spoke of his recent heart attack and said that he is doing fabulous; and that prior to his heart attack, he attended the Memorial Day event at Pines Cemetery. Councilmember Wick: said he went to the East Valley School Carnival; the Liberty Lake Memorial Day Celebration; saw a show at the Summer Theater; mentioned the MRSC (Municipal Research and Services Council Meeting Minutes, Formal: 06-27-2023 Page 1 of 4 Approved by Council: DRAFT Center) meeting; gave an update on the State Transportation Budget; and discussed the seminars he attended at the AWC Conference; and said that he is the Chair of the AWC Large City Advisory Committee. Deputy Mayorggins: no report. MAYOR'S REPORT Mayor Haley reported that she also attended many of the already mentioned AWC seminars, and that the seminar concerning the artificial intelligence was very interesting. PROCLAMATIONS: n/a GENERAL PUBLIC COMMENT OPPORTUNITY: After Mayor Haley explained the process, she invited comments from the public. Ms. Barb Howard, Spokane Valley [via zoom] spoke about crime in her neighborhood, parking of trailers, and of the problems with the homeless; and said she will miss City Clerk Bainbridge. NEW BUSINESS: 1. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of Claim Vouchers on June 27, 2023, Request for Council Action Form: $4,553,082.65 b. Approval of Payroll for Pay Period Ending June 15, 2023: $545,933.19 c. Approval of Council Meeting Minutes of May 23, 2023 d. Approval of Council Meeting Minutes of May 30, 2023 e. Approval of Council Meeting Minutes of June 6, 2023 f. Approval of Council Meeting Minutes of June 13, 2023 It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve the Consent Agenda. 2. First Reading Ordinance 23-013 Federal Procurement Regulations — Chelsie Taylor After City Cleric Patterson read the Ordinance title, it was moved by Deputy Mayor Higgins and seconded to waive the rules and adopt Ordinance 23-013 amending Title 3 of the Spokane Valley Municipal Code relating to federally fitinded procurement threshold and procedures. After Finance Director Taylor gave a brief synopsis of the purpose of the ordinance Mayor Haley invited public comments. No comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 3. Motion Consideration Spokane County Interlocal, Pictometry Imagery — Matt Reeves It was moved by Deputy Mayor Higgins and seconded to approve the Interlocal Agreement between the City of Spokane Valley and Spokane County forlmagery License, and authorize the City Manager to finalize and execute the same. After GIS Analyst Reeves gave a brief synopsis of the purpose of the interlocal, Mayor Haley invited public comments. No comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 4. Motion Consideration: Community Development Block Grant (CDBG) — John Hohman, Erik Lamb, Gloria Mantz It was moved by Deputy Mayor Higgins and seconded to defer status as an entitlement grantee and to participate as part of the Spokane County Urban Consortium for CDBG, HOME, and ESG funds only for federal fiscal years 2024, 2025, and 2026, subject to City Council approval of the Cooperation Agreement for Community Development Block Grant and Related Funds, and to send a re -certification letter to Spokane County in substantially the form as provided. City Engineer Mantz went through the PowerPoint giving a brief explanation of the background concerning our City's entitlement status, and explaining the options concerning the upcoming requalification deadline for the CDBG program; and said that staff recommends option 4: defer entitlement status and participate as part of the urban county consortium with Spokane County. There was Council discussion mostly concerning the risks associated with each option, and in particular option 4, and that the County would ultimately be in charge of the funds, and we have Council Meeting Minutes, Formal: 06-27-2023 Page 2 of 4 Approved by Council: DRAFT nothing in writing confirming what the County may or may not do. Mr. Hohman confirmed that there are risks for option 4; that we could go our own direction or work in good faith with Spokane County to get a reasonable interlocal for the next three-year period. Mr. Hohman also brought attention to the motion in that the funds identified are only CDBG and ESG (Emergency Services Grant), as we are recommending the HHAA (Homeless Housing and Assistance Act funds) not be a part of this agreement, and said staff will present an option for those funds at an upcoming Council meeting, Mayor Haley invited public comments; no comments were offered. Councilmember Hattenburg said that although he has concerns with the timing and the cost, he supports option 4, with Councilmember Wick stating that not all funds are going to homeless projects, some are going to sidewalk projects, and agreeing that option 4 is the best, to remain status quo to get us through the next three years. Mayor Haley added that she too supports option 4 and that time is on our side to negotiate terms for funds, as there are currently no details. Comments moved to the draft letter with ultimate Council consensus to go with the letter as written. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. Mayor Haley called for a recess at 7:36 p.m.; she reconvened the meeting at 7:44 p.m. [Councilmember Woodard left the meeting at 7:36 p.m.] ADMINISTRATIVE REPORTS: 5. Spokane County Jail Update — Mike Sparber Mr. Lamb introduced Spokane County Chief Executive Officer Scott Simmons, and Director of Law and Justice Mr. Mike Sparber. Mr. Sparber then went through his PowerPoint presentation explaining the current state of the jail's detention services; that the Geiger facility is aging and in disrepair; mentioned jail capacity; jail population by highest charge; forecast planning; some of the data on their book and release versus the daily population as well as historical trends; Law and Justice Center Conceptual Design, financials, and future detention facility sizing advantages. Council thanked Mr. Simmons and Mr. Sparber for their presentation. 6. City Hall Update — Bill Helbig Director Helbig went over the highlights of the repairs for City Hall; mentioned that repairs are currently underway for the curved wall at the front of City Hall; that phase 1 of Garco Construction's work includes documenting and designing work that needs to be completed to the chamber's radius wall, and chamber's interior space; he said that several doors will also need to be repaired or replaced, and noted that the roof and attic also need repairs and that the work to secure the roofing for this coming winter is minimal and will be completed this fall; and that the full roof and attic work is anticipated for spring and summer of 2024. 7. Advance Agenda — Mayor Haley There were no suggested changes to the Advance Agenda. INFORMATION ONLY The (8) Fire Department Monthly Report, and the (9) Department Monthly Reports were for information only and were not reported or discussed. COUNCIL COMMENTS There were no further Council comments CITY MANAGER COMMENTS Mr. Hohman reminded everyone that there is no meeting next week, July 4t''; and that tonight is City Clerk Chris Bainbridge's last meeting; and he extended thanks to her for her 20 years of service. Council Meeting Minutes, Formal: 06-27-2023 Page 3 of 4 Approved by Council: DRAFT It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to adjourn. The meeting adjourned at 8: 30 p.m. ATTEST: Pam Haley, Mayor Marci Patterson, City Clerk Council Meeting Minutes, Formal: 06-27-2023 Page 4 of 4 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 11, 2023 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Potential Grant Opportunity — Transportation Improvement Board (TIB) GOVERNING LEGISLATION: RCW 35.77.010: Six Year Transportation Improvement Program PREVIOUS COUNCIL ACTION TAKEN: • June 20, 2023 Administrative Report on the 2023 TIB call for projects and staff recommended projects. • Annual adoption of the 6-year Transportation Improvement Program (TIP) • Annual submittal of grant applications to TIB, most recently the City's 2022 applications to the Urban Arterial Program for Broadway & Park Concrete Intersection and the Active Transportation Program for 81" Avenue Sidewalk (Park to Thierman). BACKGROUND: On May 22, 2023, the Washington State TIB issued a Call for Projects for the Urban Arterial Program (UAP) and the Active Transportation Program (ATP). The UAP has historically funded Spokane Valley street -related projects. The ATP replaces TIB's Sidewalk Program. The new ATP program is intended to deliver more holistic transportation projects, as related to non -motorized users, rather than sidewalk -only improvements. Critical program details are: Total Funds: UAP: $92 million statewide, $9 million NE Region ATP: $8 million statewide, $1.7 million E region Typical Award Range UAP: $1 - $2 million ATP: $200,000-$450,000 Match Amount: 20% min (additional points for matches up to 40%) Application Due Date: August 11, 2023 Application Award Date: December 1, 2023 Staff has reviewed the grant scoring criterion and proposes the projects in Table 1 for City Council consideration. A description of each project follows Table 1. Table 1. Pr000sed TIB Proiects. Total Costs & Fundina Reauests Project Name Total Estimated Cost Grant Request /o City Match /° Urban Arterial Program (UAP) 1. Barker Roundabout at 8t" $2600000 $2,080,000 $520,000* Ave. (CN Only) ,, (80%) (20%) 2. Argonne Concrete Reconst. $4500000 $3,240,000 $1,260,000 (Indiana to Knox) ,, (72%) (28%) Active Transportation Program (ATP) 3. Sprague Ave. Pedestrian Crossings (near Chronicle, $700,000 00 00 McKinnon -Howe) (72%) (72%) (28%)$196, (28%) *Note: City match can be covered by secured FMSIB, CDS (earmark), Impact Fee, or REET funds. UAP: Barker Road Roundabout at 8' Avenue This is a partial resubmittal of the City's 2022 TIB application. In 2022, the City requested funds for both roundabouts at 41h and 81h Avenues. It was a very competitive application and TIB staff recommended that the City reapply. In 2023, staff recommends submitting for just the 81h Ave. roundabout. Between the two locations (4th and 81h) 8th is the prioritized roundabout (more cross -street traffic on 8th, acts as a "bookend" to the corridor, etc.). Requesting TIB funds for only one roundabout also frees up secured grant awards to fund improvements between Appleway and 1-90. The City has multiple options for its TIB matching funds: 2023 FMSIB funds, available impact fee revenues, 2021 CDS (earmark) funds, or local REET revenues. The project would be planned for 2025 construction if funded. UAP: Argonne Road Concrete Reconstruction (Indiana to Knox) This is a resubmittal of the City's 2020 TIB application. At the time, the condition of the pavement was not poor enough to score well and TIB staff recommended the City reapply when the pavement conditions worsen. The project connects to the recent concrete reconstruction of the Argonne/Montgomery intersection and extends new concrete south to approximately Indiana Ave., where the arterial splits into a couplet. Relative to typical TIB project applications, this is an expensive project and requires the city to provide overmatch to reduce the requested TIB funds. The project would be planned for 2025 construction if funded. ATP: Sprague Avenue Pedestrian Crossings (near Chronicle, McKinnon -Howe) TIB's Active Transportation Program has shifted in recent years to focus less on sidewalk - specific projects and reprioritize facility improvements that provide a more comfortable and safer environment for all non -motorized users. These pedestrian crossings were identified as part of 2022 City Safety Program grant process but did not secure grant funds. If funded, the project would install two median refuge islands in the center turn lane and provide each crossing with push-button rectangular rapid flashing beacons. Crossings would be sited so the distance between signalized intersections would be split in half. Examples: the distance between the signal at Custer/Wal-Mart to Costco/Lowes is 0.32 miles; the proposed crossing will be located east of Custer, reducing the distances to about 0.16 miles. The distance between the signal at Costco/Lowes to Fancher is 0.42 miles; the proposed crossing will be located east of McKinnon (near House of Hose), reducing the distances to about 0.21 miles. The project would be planned for 2025 construction if funded. OPTIONS: Proceed with the proposed motion as written or take other appropriate action. RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager or designee to apply for TIB Grants for the projects identified in Table 1. BUDGET/FINANCIAL IMPACTS: Engineering staff is coordinating with the Finance Dept. to update the projected REET revenues and expenditures. It is anticipated that REET revenues will be sufficient to cover the City's match requirements for this call for projects. It is unlikely that the City would receive funding for two UAP awards. STAFF CONTACT: Adam Jackson, P.E. — Engineer — Planning & Grants ATTACHMENTS: PowerPoint Presentation EMS����.�C nA ,11MUM Transportation Improvement Board Independent state agency created by the Legislature Distributes and manages street construction and maintenance grants to 320 cities and urban counties Funds are generated by three cents of the statewide gas tax 11 • IIIIIIIIIIIIIII 2023 Applications �4 � iY"Ga ph?af.6lCrnu9 Ympr'+r`+u Y cYtk l'1oasYA i byL4A. X'�'1i15SM9 $Y4xetyS �kl'"fYY „ W utliLho-t: $.�.,$G$iigp9A''V 1 0 $,Illy EVALr-�Y F�t4d • IIIIIIIIIIIIIII Minimum Required � r em r bw 44 (44r �� fa,mo-tl0.d ar rxue e noun ��r 4r _, rr .rd1�C�' rr Wasblllgt r State �traGe nspO�,ationl Urban Arterial Program (UAP) errrer fl 80ard ���� � x, • u . Total program funds $ 9 2 million ���.�,n•r�r�r� .,^NJceuFaE YPX,r EI` CJ,.rr Mn. nmm�w: City -el igi ble f u nds $9 million �� v mr,f ucm,, x''x"°n e-rxrn l r Typical Award value $ 1-2 million r •. GdbCPI['yr P��' fi t'�pf(�A `+WV� Y, � P4`t�v rNlP at r 'r GflMiGa rurar. x Active Transportation Program (ATP)Total program funds $8 million i City -el ® ® IIIIIIIIIIIII million lnvo-x{/nql Youe /gr;o-/ca�m/nity IIIIIIIIIIIII Typical Award Value $2007000-$450,000 IQ 119061iTAKTAIAL1111:1 :101JIM"EME]ME Argonne Concrete Reconstruction (Indiana - Knox) Sprague Pedestrian Crossings (near Chronicle, McKinnon -Howe) #' Legend Barker Rd. Roundabout at Wh Ave. m I:��ZU"Ailtoo"OokdilJil��l�7� �IIia�i�y I I� • � f �'11 MvI ool a r r Argonne Concrete Reconstruction (Indiana -Knox) $4.5 million failing iconcrete projectSister - Reconstruction Potential channelization and signalx intersection appliedUnsuccessfully in 2020 72%TIB request ) 101 RECOMMENDED ATP PROJECTS Sprague Avenue rr Pedestrian $7007000 Walmart costco J;,, Depot r CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 11, 2023 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration — Bid Award for Pines and Mission Intersection Improvement Project, CIP No. 300. GOVERNING LEGISLATION: SVMC 3.35.10 —Contract Authority PREVIOUS COUNCIL ACTION TAKEN: • March 13, 2018 — Admin report discussing federal grant opportunities, including the Pines and Mission Intersection project • March 27, 2018 - City Council approval for staff to apply for federal funding from multiple agencies, including Broadway and Park Intersection project • June 8, 2021 —Adoption of Resolution 21-002 adopting the 2022-2027 Six -Year Transportation Improvement Plan (TIP). • June 14, 2022 —Adoption of Resolution 22-010 adopting the 2023-2028 Six -Year Transportation Improvement Plan (TIP). • February 21, 2023- Admin report discussing the 2023 construction projects. BACKGROUND: The Pines and Mission Intersection Improvement Project will add a southbound right turn lane and provide two eastbound left turn lanes to the existing signalized intersection at Pines Road (SR 27) and Mission Avenue. The project includes sidewalk improvements, stormwater improvements, pavement preservation, and revisions to the signal system. The expenditures and budgets for the projects are shown below: Revenues: Expenditures: Federal Funds $ 1,907,195 Preliminary Engineering $ 351,650 City Fund 301 $ 29,148 Right -of -Way $ 134,000 City Fund 403 $ 153,700 Construction $ 1,721,900 Developer Contributions $ 117,507 Total funds available $ 2,207,550 Total est. expenditures $ 2,207,550 The Engineer's Estimate for the total construction contract was $1,124,148.85. The project was advertised on May 12, 2023. The City received one bid on June 9, 2023, which was from N.A. Degerstrom, Inc. with a bid of $1,549,863.60, approximately 37.9% higher than the engineer's estimate. The disparity between the Engineer's Estimate and the contractor bid is due to several factors, but was most notably caused by delays experienced in obtaining final approval from WSDOT requires that the project be constructed next season which increased costs due to anticipated price escalation over the next year. However, there are sufficient funds to award the contract. The project's bid tabulation is attached. OPTIONS: 1) Move to award the contract to the lowest responsive and responsible bidder, or 2) Reject bid and rebid the project later this fall, or 3) take other appropriate action. RECOMMEN DED ACTION OR MOTION: Move to award the for Pines and Mission Intersection Improvement Project to N.A. Degerstrom, Inc. in the amount of $1,549,863.60 plus applicable sales tax, and authorize the City Manager to finalize and execute the construction contract. BUDGET/FINANCIAL IMPACTS: There are sufficient funds to cover the costs for the construction contract. STAFF CONTACT: Rob Lochmiller, PE, CIP Engineering Manager ATTACHMENTS: Bid Tabulation — Pines and Mission Intersection Improvement Project BID TABULATION Pines and Mission Intersection Improvements CIP Project No.0300 t Engineer's Estimate Wk De erstrom, Inc. It.It) escription. Units Qty< Unit Prise To#al cost Unit Price Total Cost BID SCHEDULE A 100 MOBILIZATION LS 1 $100,000.00 $ 100,000.00 $ 210,000.00 $ 210,000.00 101 MINOR CHANGE CALC 1 $25,000.00 $ 25,000.00 $ 25,000.00 $ 25,000.00 102 CONSTRUCTION SURVEYING LS 1 $28,000.00 $ 28,000.00 $ 17,500.00 $ 17,500.00 103 ADA FEATURES SURVEYING LS 1 $4,00D.00 $ 4,000.00 $ 230.00 $ 230.00 104 RECORD DRAWINGS LS 1 $5,000.00 $ 5,000.00 $ 3,900.00 $ 3,900.00 105 SPCC PLAN LS 1 $1,000.00 $ 1,000.00 $ 2,900.00 $ 2,900.00 106 PUBLIC LIAISON REPRESENTATIVE LS 1 $10,000.00 $ 10,000.00 $ 2,900.00 $ 2,900.00 107 PROJECT TEMPORARY TRAFFIC CONTROL LS 1 $91,500.00 $ 91,500.00 $ 160,000.00 $ 160,000.00 108 SEQUENTIAL ARROW SIGNS HR. 3200 $2.20 $ 7,040.00 $ 1.20 $ 3,840.00 109 PORTABLE CHANGEABLE MESSAGE SIGN HR. 10900 $6.50 $ 70,850.00 $ 2.40 $ 26,160.00 110 WORKZONE SAFETY CONTINGENCY FA 1 $25,000.DD $ 25,000.00 $ 25,000.00 $ 25,000.00 111 EROSION CONTROL AND WATER POLLUTION PREVENTION LS 1 $3,000.DD $ 3,000.00 $ 25,000.00 $ 25,000.00 112 CLEARING AND GRUBBING LS 1 $8,000.00 $ 8,000.00 $ 17,000.00 $ 17,000.00 113 REMOVING ASPHALT PAVEMENT SY 945 $11.00 $ 10,395.00 $ 20.00 $ 18,900.00 114 REMOVING CEMENT CONC. CURB AND GUTTER LF 611 $13.00 $ 7,943.00 $ 6.60 $ 4,032.60 115 REMOVING CEMENT CONC. SIDEWALK/DRIVEWAY APPROACH SY 299 $29.00 $ 8,671.00 $ 6.00 $ 1,794.00 116 REMOVE CEMENT CONCRETE MEDIAN CURB AND ISLAND SY 3 $110.00 $ 330.00 $ 788.00 $ 2,364.00 117 REMOVE CATCH BASIN EACH 1 $1,200.00 $ 1,200.00 $ 540.00 $ 540.00 118 ABANDON EXISTING DRYWELL EACH 3 $1,850.00 $ 5,550.00 $ 2,500.00 $ 7,500.00 119 REMOVE JUNCTION BOX EACH 4 $550.00 $ 2,200.00 $ 410.00 $ 1,640.00 120 ROADWAY EXCAVATION INCL. HAUL CY 510 $40.00 $ 20,400.00 $ 75.00 $ 38,250.00 121 TRENCH SAFETY COMPLIANCE CALC 1 $1.00 $ 1.00 $ 1.00 $ 1.00 122 TRENCH EXCAVATION SAFETY SYSTEM LS 1 $1,500.00 $ 1,500.00 $ 2,900.00 $ 2,900.00 123 CRUSHED SURFACING TOP COURSE, 6 IN. DEPTH SY 773 $20.00 $ 15,460.00 $ 25.00 $ 19,325.00 124 CRUSHED SURFACING TOP COURSE, 9 IN. DEPTH SY 504 $28.00 $ 14,112.00 $ 40.00 $ 20,160.00 125 HMA CL. 3/8" PG 64H-28, 0.15 FT. DEPTH SY 1597 $16.25 $ 25,951.25 $ 24.00 $ 38,328.00 126 HMA CL. 3/8" PG 64H-28, 6 IN. DEPTH SY 1315 $55.00 $ 72,325.00 $ 60.00 $ 78,900.00 127 HMA CL. 318" PG 64H-28, MISCELLANEOUS AREAS SY 16 $45.00 $ 720.00 $ 300.00 $ 4,800.00 128 0.15 FT. PLANING BITUMINOUS SURFACE SY 1597 $13.00 $ 20,761.00 $ 30.00 $ 47,910.00 129 JOB MIX COMPLIANCE PRICE ADJUSTMENT CALC 1 $1.00 $ 1.00 $ 1.00 $ 1.00 130 COMPACTION PRICE ADJUSTMENT CALC 1 $1.00 $ 1.00 $ 1.00 $ 1.00 131 HMA SURFACE SMOOTHNESS COMPLIANCE CALC 1 $1.00 $ 1.00 $ 1.00 $ 1.00 132 CONCRETE RETAINING WALL, WSDOT TYPE 1 SF 260 $100.00 $ 26,000.00 $ 390.00 $ 101,400.00 133 SOLID WALL PVC STORM SEWER PIPE 10 IN. DIAM LF 87 $110.00 $ 9,570.00 $ 125.00 $ 10,875.00 134 PRECAST CONCRETE DRYWELL, TYPE A EACH 1 $6,500.00 $ 6,500.00 $ 9,000.00 $ 9,000.00 135 PRECAST CONCRETE DRYWELL, TYPE B EACH 1 $8,500.00 $ 8,500.00 $ 12,000.00 $ 12,000.00 136 CATCH BASIN TYPE 1 EACH 3 $3,500.00 $ 10,500.00 $ 3,650.00 $ 10,950.00 137 SPILL CONTROL SEPARATOR EACH 3 $750.00 $ 2,250.00 $ 2,000.00 $ 6,000.00 138 ADJUST EXISTING MANHOLE EACH 3 $950.00 $ 2,850.00 $ 1,000.00 $ 3,000.00 139 ADJUST EXISTING WATER VALVE EACH 5 $750.00 $ 3,750.00 $ 900.00 $ 4,500.00 140 BARK MULCH SY 190 $35.00 $ 6,650.00 $ 20.00 $ 3,800.00 141 RIVER ROCK SY 52 $50.00 $ 2,600.00 $ 23.00 $ 1,196.00 142 TOPSOIL, TYPE C SY 367 $25.00 $ 9,175.00 $ 26.00 $ 9,542.00 143 SOD INSTALLATION SY 122 $20.00 $ 2,440.00 $ 33.00 $ 4,026.00 144 PLANT SELECTION EACH 44 $35.00 $ 1,540.00 $ 120.00 $ 5,280.00 145 IRRIGATION SYSTEM REVISION LS 1 $10,000.00 $ 10,000.00 $ 11,200.00 $ 11,200.00 146 CEMENT CONC. TRAFFIC CURB LF 62 $65.00 $ 4,030.00 $ 61.50 $ 3,813.00 147 CEMENT CONC. TRAFFIC CURB AND GUTTER LF 499 $60.00 $ 29,940.00 $ 38.00 $ 18,962.00 148 CEMENT CONC. PEDESTRIAN CURB LF 34 $45.00 $ 1,530.00 $ 40.00 $ 1,360.00 149 CEMENT CONC. CURB WALL LF 35 $90.00 $ 3,150.00 $ 250.00 $ 8,750.00 150 CEMENT CONC. TRAFFIC ISLAND, 16 IN WIDE LF 459 $82.00 $ 37,638.00 $ 50.00 $ 22,950.00 151 CEMENT CONC. DRIVEWAY APPROACH SY 29 $105.00 $ 3,045.00 $ 135.00 $ 3,915.00 152 DELINEATOR AND CORE HOLE. EACH 4 $250.00 $ 1,000.00 $ 150.00 $ 600.00 153 BULLNOSE MARKER EACH 2 $700.00 $ 1,400.00 $ 650.00 $ 1,300.00 154 1 CEMENT CONC. SIDEWALK SY 228 $100.00 $ 22,800.00 $ 90.00 $ 20,520.00 BID TABULATION Pines and Mission Intersection Improvements CIP Project No.0300 t Engineer's Estimate N.A. De erstrom,. Inc. Item Description. Units I Qty< Unit Prise Total Cost Unit Price Total Cost 155 CEMENT CONC. APRON SY 16 $95.00 $ 1,520.00 $ 200.00 $ 3,200.00 156 CEMENT CONC. CURB RAMP TYPE ADJACENT EACH 2 $2,000.00 $ 4,000.00 $ 1,700.00 $ 3,400.00 157 TRAFFIC SIGNAL SYSTEM MODIFICATIONS LS 1 $200,000.00 $ 200,000.00 $ 250,000.00 $ 250,000.00 158 PERMANENT SIGNING LS 1 $5,500.00 $ 5,500.00 $ 6,600.00 $ 6,600.00 159 PLASTIC LINE LF 1752 $4.00 $ 7,008.00 $ 5.50 $ 9,636.00 160 PLASTIC WIDE LANE LINE LF 1412 $6.00 $ 8,472.00 $ 9.00 $ 12,708.00 161 PLASTIC STOP LINE SF 135 $21.75 $ 2,936.25 $ 25.00 $ 3,375.00 162 PLASTIC CROSSWALK LINE SF 408 $10.50 $ 4,284.00 $ 16.50 $ 6,732.00 163 PLASTIC TRAFFIC ARROW EACH 11 $200.00 $ 2,200.00 $ 195.00 $ 2,145.00 164 TRAFFIC LETTERS, 10' HIGH EACH 8 $275.00 $ 2,200.00 $ 80.00 $ 640.00 165 PLASTIC BIKE LANE SYMBOL EACH 3 $350.00 $ 1,050.00 $ 250.00 $ 750.00 166 PLASTIC BIKE SHARROW EACH 4 $500.00 $ 2,000.00 $ 330.00 $ 1,320.00 167 ASPHALT COST PRICE ADJUSTMENT CALC 1 $10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 TOTAL SCHEDULE A. $ 1,04%940.50 $ 4,392,222,60 BID SCHEDULE B 201 EROSION CONTROL AND WATER POLLUTION PREVENTION LS 1 $750.00 $ 750.00 $ 580.00 $ 580.00 202 CLEARING AND GRUBBING LS 1 $1,500.00 $ 1,500.00 $ 2,600.00 $ 2,600.00 203 REMOVING ASPHALT PAVEMENT SY 45 $11.00 $ 495.00 $ 24.00 $ 1,080.00 204 REMOVING CEMENT CONC. CURB AND GUTTER LF 71 $11.85 $ 841.35 $ 4.00 $ 284.00 205 ROADWAY EXCAVATION INCL. HAUL CY 125 $36.50 $ 4,562.50 $ 60.00 $ 7,500.00 206 CRUSHED SURFACING TOP COURSE, 8 IN. DEPTH SY 110 $25.50 $ 2,805.00 $ 25.00 $ 2,750.00 207 HMA CL. 3/8" PG 64H-28, 0.15 FT. DEPTH SY 138 $14.75 $ 2,035.50 $ 24.00 $ 3,312.00 208 HMA CL. 3/8" PG 64H-28, 6 IN. DEPTH SY 110 $50.00 $ 5,500.00 $ 60.00 $ 6,600.00 209 0.15 FT. PLANING BITUMINOUS SURFACE SY 138 $12.00 $ 1,656.00 $ 75.00 $ 10,350.00 210 CONCRETE RETAINING WALL, WSDOT TYPE 1 SF 470 $91.00 $ 42,770.00 $ 200.00 $ 94,000.00 211 CURB INLET, TYPE 1 EACH 4 $250.00 $ 1,000.00 $ 330.00 $ 1,320.00 212 TOPSOIL, TYPE C SY 40 $22.75 $ 910.00 $ 25.00 $ 1,000.00 213 SOD INSTALLATION SY 40 $18.25 $ 730.00 $ 30.00 $ 1,200.00 214 SEEDING AND FERTILIZING SY 98 $3.50 $ 343.00 $ 5.00 $ 490.00 215 IRRIGATION SYSTEM REVISION LS 1 $1,500.00 $ 1,500.00 $ 10,000.00 $ 10,000.00 216 CEMENT CONC. TRAFFIC CURB AND GUTTER LF 117 $55.00 $ 6,435.00 $ 45.00 $ 5,265.00 217 DELINEATOR AND CORE HOLE EACH 1 $225.00 $ 225.00 $ 160.00 $ 160.00 218 REMOVE AND REINSTALL CHAIN LINK FENCE FT 40 $30.00 $ 1,200.00 $ 60.00 $ 2,400.00 219 CEMENT CONC. APRON SY 5 $90.00 $ 450.00 $ 270.00 $ 1,350.00 220 QUARRY SPALLS 12 IN DEPTH SY 50 $50.00 $ 2,500.00 $ 36.00 $ 1,800.00 221 PERMANENT SIGNING LS 1 $1,000.00 $ 1,000.00 $ 2,600.00 $ 2,600.00 222 ASPHALT COST PRICE ADJUSTMENT CALC 1 $1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 TOTAL SCHEDULE B: $ 80,2083$ $ 167,644.00 BID SCHEDULE SUMMARY BID SCHED. A: $ 1,043,940.50 $ 1,392,222.60 BID SCHED. B: $ 80,208.35 $ 157,641.00 TOTAL BID $ 1,1 4a148.85 $ 1,549,863.60 Competitive bids were opened on June 9, 2023. 1 hereby certify to the best of my ability that this is a true and correct bid tabulation for the Pines & Mission Intersection Improvements Project, CIP #0300. Glenn Ritter, PE Senior Engineer/Project Manager CHECKLIST Bid Proposal Checklist x Bid Proposal Form x Addendas Acknowledged x Cert-Wage P mt. Compliance x Contractor Info x Bid Qualifications x Subcontractor List x Bid Bond x Reps & Certs x CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 11, 2023 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Local Access Street Preservation Services Contract — Amendment #2 GOVERNING LEGISLATION: RCW 39.04, SVMC 3.35.010, Contract Authority PREVIOUS COUNCIL ACTION TAKEN: • February 28, 2023 — Approved motion to execute the Local Access Preservation Services contract. BACKGROUND: The original $1,500,000 unit rate contract provides for asphalt replacement for local streets through the Local Access Preservation Services contract with Inland Asphalt Paving. The City Manager, under his authority, signed Amendment #1 increasing the contract amount $224,000.00 for a total contract amount of $1,724,000.00. Thirty-three residential streets have been repaved for $1,753,152.38, including associated stormwater and concrete flatwork. Additional costs resulted from quantity overruns on crushed rock and traffic control labor costs. The existing contract needs to be increased by $29,152.38 to pay miscellaneous overages for the completed work. In early June, staff evaluated the City's local access street network for easy -to -implement improvements should additional funding become available and identified three additional streets that could be improved. To complete this additional work, the contract needs to be increased by an additional $345,000 which includes the $29,152.38 mentioned above. OPTIONS: 1) Authorize the City Manager to finalize and execute Amendment #2 to the contract in the amount of $345,000 and proceed with the added work, or 2) Authorize the City Manager to finalize and execute an amendment to the contract in the amount of $29,152.38. RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager to finalize and execute Amendment #2 to the contract in the amount of $345,000 and proceed with the added work. BUDGET/FINANCIAL IMPACTS: If approved, this contract amendment would increase the total contract amount to $2,069,000.00. The solid waste contract local road wear fee that is designated for improvements to local streets will fund $1,946,642. Stormwater Fund 402 will fund the stormwater upgrades in the amount $122,358. STAFF CONTACT: Robert Lochmiller, CIP Engineering Manager ATTACHMENTS: Proposed Street Exhibit Amendment #2 Page 1 of 1 CONTRACT AMENDMENT #2 TO THE AGREEMENT BETWEEN THE CITY OF SPOKANE VALLEY AND INLAND ASPHALT COMPANY Spokane Valley Contract #23-033.02 For good and valuable consideration, the legal sufficiency of which is hereby acknowledged, City and the Contractor mutually agree as follows: 1. Purpose: This Amendment is for the Contract for Local Access Preservation Services by and between the Parties, executed by the Parties on March 15, 2023, and which terminates on December 31, 2023. Said contract is referred to as the "Original Contract" and its terms are hereby incorporated by reference. 2. Original Contract Provisions: The Parties agree to continue to abide by those terms and conditions of the Original Contract and any amendments thereto which are not specifically modified by this Amendment. 3. Amendment Provisions: This Amendment is subject to the following amended provisions, which are either as follows, or attached hereto as Appendix "A". All such amended provisions are hereby incorporated by reference herein and shall control over any conflicting provisions of the Original Contract, including any previous amendments thereto. 4. Compensation Amendment History: This is Amendment #4-2 of the Original Contract. The history of amendments to the compensation on the Original Contract and all amendments is as follows: Date Compensation Original Contract Amount March 15 2023 $1,500,000.00 Amendment #1 June 8, 2023 $ 224,000.00 Amendment #2 June 2023 $ 345,000.00 Total Amended Compensation $2,069,000.00 The parties have executed this Amendment to the Original Contract this day of June, 2023. CITY OF SPOKANE VALLEY: CONTRACTOR: John Hohman By: Tony Via City Manager Its: Project Manager/Estimator APPROVED AS TO FORM: Office of the City Attorney 1. Paragraph 4 (Compensation) of the Original Contract is hereby amended to change the total compensation paid from $1,500,000.00, to $2,069,000.00. Paragraph 4 of the Original Contract is amended to read as follows: In consideration of Contractor performing the Worl<, City agrees to pay Contractor in accordance with the Contract Documents a total contract sum not to exceed $2,069,000.00, which includes Washington State Sales Tax, based on the Schedule of Unit Prices submitted by Contractor (Exhibit B), and as may be adjusted in accordance with Contract Documents. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 11, 2023 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Spokane Valley Police Department Update GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Police Chief Ellis will give a report on his department's activities. OPTIONS: Discussion/information RECOMMENDED ACTION OR MOTION: Discussion/Information BUDGET/FINANCIAL IMPACTS: N/A STAFF CONTACT: Police Chief Ellis ATTACHMENTS: PowerPoint Spokane Police Department Updates Updates 0 2023 First half crime statistics "Bicycle patrols Re -accreditation update Community policing and engagement affiti clean up day !w training center construction update mera trailer acquisition mnrm prim Change Crimes Against People Neg[Nandaughte/ RaPE AggravagedAssauh Simple Assaull Crimes Against Property Robbery Burglary Resident. Burglary Garage Burglary -[ommer. Theft Theft -Shoplifting Vehicle Theft Malicious Mischief Vehicle Prowl 2023 First Crime Statistics SVPD Re -Accreditation Update Community Policing and Community Policing and Engagement IfSpokane Valley Chamber of Commerce Public Safety Awards SVPD Officer of the Year: David Bruner PW ��, Community Policing and Engagement Spokane Valley Mall Partnership Sheriff Community )rt Community Policing and Engagement Community Donations Thank you Dicks Sporting Goods and Spokane Va I I ey Rota ry! Graffiti Clean Up Day July 2oth Training Cente Construction Update (��������� � � � ��IIIIIIIIIIIIIIIIIIIIII�IIIIIIIIIIIIIIIIIIIIIIIIIIII�IIIIIIIIIIIIIII�IIIIIOIuuuuuuuuuuuouuuuuuuumuumuoi6uu���o���������� ���.�, ttl . /���/N���//nrr/r�id�� Second Camera Trailer Has been delivered and is cL Questions? CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 11, 2023 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ public hearing ❑ information ® admin. report ❑ new business AGENDA ITEM TITLE: Available document recording fees for homeless and affordable housing purposes GOVERNING LEGISLATION: Substitute Senate Bill 5386 (amending document recording fee statutes in 2023); requirements for adopting a local plan RCW 43.185C.050, RCW 43.185C.080, RCW 43.185C.160; Affordable and Supportive Housing Sales and Use Tax Credit RCW 82.14.540; Chapter 3.06 SVMC. PREVIOUS COUNCIL ACTION TAKEN: March 26, 2019; staff presented an administrative report to Council regarding county recording fees for affordable housing and homelessness. February 18, 2020; Council enacted the sales and use tax for supportive and affordable housing. June 9, 2020; City Council approved Interlocal 19-220 authorizing the County to manage Community Development Block Grant (CDBG) funds and recording fees; Administrative report on Homeless Housing and Assistance fees on March 22, 2022. BACKGROUND: City Council has requested information on document recording fees available for homelessness and affordable housing related purposes. Staff have provided updates previously in 2022. In 2023, the Washington State Legislature adopted Substitute Senate Bill 5386 ("SSB 5386"), which amended the various statutes related to document recording fees. Staff have been working with the City's outside legal counsel, Pacifica Law Group, for assistance with this topic and engaged in discussions with Commerce. Tonight, staff will provide a report on the available local portion of the document recording fees. • Program Revenues. Historically, recording fees were imposed pursuant to a variety of statutes for a variety of purposes. This included a $62 surcharge per document recorded that constituted the HHAA funds, which were directly available to local governments. SSB 5386 modifies the recording fees and creates a new statute that imposes a single surcharge of $183 per recorded document, collected and distributed by county auditors as follows: 0 1% for fee county auditor fee collection activities; 0 30% retained by the County ("local portion of recording fees"); 0 69% to the State ("state portion of recording flees") ■ 54.1% to be used through its home security fund account; ■ 13.1% to be used through its affordable housing for all account; and ■ 1.8% to be used through its landlord mitigation account; The state portion of recording fees is not available for the City to directly access. If the city elects to operate its own local homeless housing program, the City will receive a percentage of the surcharge collected by the county equal to the percentage of the cty's local portion of REST, without any deduction for county administrative costs. The City can use these funds for programs that directly contribute to the goals of the city's homeless housing plan. The city may use up to ten percent of the funds received for administrative costs. • Opting -in to Direct Participation in Program (RCW 43.185C.080(1)). To assert responsibility for homeless housing within its borders, a city must forward a resolution to the board of county commissioners stating that intents and commits to operate a separate homeless housing program. o The city shall be responsible for complying with all the requirements as the county and adopt a local homeless housing plan. o However, the city may by resolution accept the county's homeless housing task force as its own and based on that task force's recommendations adopt a homeless housing plan specific to the city. • Homeless Housing Task Forces (RCW 43.185C.160). Each county must create a homeless housing task force to develop a five-year homeless housing plan (described below) addressing short-term and long-term housing for homeless persons. o In lieu of creating a new task force, a local government may designate an existing governmental or nonprofit body which substantially conforms to the statute's requirements and which includes at least one homeless or formerly homeless individual to serve as its homeless representative. o The task force shall establish guidelines consistent with the statewide homeless housing strategic plan, as needed, for: emergency shelters; short-term housing needs; temporary encampments; supportive housing for chronically homeless persons; and long-term housing. o Guidelines must include, when appropriate, standards for health and safety and notifying the public of proposed facilities to house the homeless. • Homeless Housing Plan Requirements (RCW 43.185C.050). The task force shall prepare and recommend to the city council a five-year homeless housing plan, which shall be consistent with the Department of Commerce's ("Commerce") statewide guidelines issued by December 1, 2018, and thereafter Commerce's five-year homeless housing strategic plan, and which shall be aimed at eliminating homelessness. o The RCW requires adoption of the plan by December 1, 2019. From discussions with Commerce, it appears that this timeline is likely not an issue. o The City is required to assess annually how the plan and its implementation meets the performance measures published by Commerce. The City plan may include specific local performance measures adopted by the City Council, and may include recommendations for any state legislation needed to meet the state or local plan goals. o Eligible activities under the local plans include: ■ Rental and furnishing of dwelling units for the use of homeless persons; ■ Costs of developing affordable housing for homeless persons, and services for formerly homeless individuals and families residing in transitional housing or permanent housing and still at risk of homelessness; ■ Operating subsidies for transitional housing or permanent housing serving formerly homeless families or individuals; ■ Services to prevent homelessness, such as emergency eviction prevention programs including temporary rental subsidies to prevent homelessness; ■ Temporary services to assist persons leaving state institutions and other state programs to prevent them from becoming or remaining homeless; ■ Outreach services for homeless individuals and families; ■ Development and management of local homeless plans including homeless census data collection; identification of goals, performance measures, strategies, and costs and evaluation of progress towards established goals; ■ Rental vouchers payable to landlords for persons who are homeless or below thirty percent of the median income or in immediate danger of becoming homeless; and 2 ■ Other activities to reduce and prevent homelessness as identified for funding in the local plan. o Note: As an alternative to a separate plan, two or more local governments may work in concert to develop and execute a joint homeless housing plan, or to contract with another entity to do so according to the requirements of this chapter. While a local government has the authority to subcontract with other entities, the local government continues to maintain the ultimate responsibility for the homeless housing program within its borders. o Commerce's Local Plan Guidance provides that local plans must cover the five year period of December 2019 to December 2024. Local plans must describe the actions the county/city will take to meet the state's identified objectives. Each action must include responsible parties, timelines, at least one implementation milestone scheduled to be completed prior to 2022, and a description of how success will be measured. ■ The state's objectives are: • Quickly identify and engage people experiencing homelessness. • Prioritize housing for people with the greatest needs. • Operate an effective and efficient homeless crisis response system that swiftly moves people into stable permanent housing. • Project the impact of the fully implemented local plans on the number of households housed and the number of households left unsheltered, assuming existing resources and state polices. • Address racial disparities among people experiencing homelessness. • Note: Local plans can include additional objectives beyond those included in this guidance that are connected to reducing homelessness. For each objective, Commerce's Guidance include measures of success and related benchmarks published at the state and county levels as part of the state's performance management and transparency system. Plans were due in December 2019; however, per Commerce's Local Plan Guidance FAQ, local jurisdictions may revise the plans after this deadline. Reporting requirement (RCW 43.185C.045(3)). The City shall provide an annual report on the current condition of homelessness in the City, its performance in meeting the goals in its local homeless housing plan, and any significant changes made to the plan. o The annual report must be posted on Commerce's website. Commerce must also produce and post information on the local government's homelessness spending from all sources by project during the prior state fiscal year. o If the City fails to report or provides an inadequate or incomplete report, Commerce must take corrective action, which may include withholding state funding for homelessness assistance to the local government to enable the department to use such funds to contract with other public or nonprofit entities to provide homelessness assistance within the jurisdiction. For context, historical revenues that could have been collected by the City are as follows (figures have been rounded): 2019 - $658,000, 2020 - $809,000, 2021 - $1,060,000, 2022 - $700,000. While the City has not engaged an outside consultant for formal analysis of staffing needs, based on consideration and review of other similar programs, including CDBG, staff believe that the equivalent of at least one additional FTE will be required to assist with administration of the local document recording fee program to assist in developing the plan, administering grant proceeds, providing reporting, and providing financial accounting assistance for administration of the program. Staff are seeking consensus on whether Council desires to have staff prepare authorization documents for Council consideration for the City to assume responsibility for homeless housing within its boundaries and to directly receive the available local portion of the recording fees. OPTIONS: Consensus for staff to bring forward authorization documents for Council consideration for the City to assume responsibility for homelessness within its boundaries and to directly receive the available local portion of the recording fees; or take such other action deemed appropriate. RECOMMENDED ACTION OR MOTION: Council discretion. BUDGET/FINANCIAL IMPACTS: If City assumed control over local recording fee funds, City would receive its share and have such money for those identified uses. From 2019-2022, the recording fee funds the City would have received ranged from $658,000 to $1,060,000, with 2022 at $700,000 (note that the available amounts decreased slightly in 2023 pursuant to SSB 5386). Expenditures are unknown, but the City would be responsible for assuming responsibility for managing homeless housing in its borders, which would include creating a homeless housing taskforce, creating a homeless housing plan, and implementing the plan. Staff estimate that it would require at least one new FTE. STAFF CONTACT: Erik Lamb, Deputy City Manager; Gloria Mantz, City Engineer ATTACHMENTS: 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 11, 2023 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Regional homeless collaboration update GOVERNING LEGISLATION: NA PREVIOUS COUNCIL ACTION TAKEN: Administrative Report January 31, 2023; administrative report February 7, 2023; administrative report February 21, 2023; administrative report February 28, 2023; motion consideration for joint statement on March 21, 2023; administrative report May 16, 2023; administrative report on May 30, 2023. BACKGROUND: As part of the City's ongoing discussions regarding its homelessness response, in the first quarter of 2023, the City Council voted to approve signing a joint statement considering a regional approach to homelessness along with the City of Spokane and Spokane County. That effort has been led by a volunteer group consisting of Gavin Cooley, former City of Spokane Chief Financial Officer; Rick Romero, former City of Spokane Director of Strategic Planning; and Theresa Sanders, former City of Spokane City Administrator. As part of the joint statement, the volunteer group and entities identified a 90-day "due diligence" period for elected officials and staff of the local governmental entities to meet regularly and study how such a regional collaborative approach might be organized and how it could work. This period was also intended to allow the volunteer group to meet with the business community and stakeholders who provide services and otherwise participate in the continuum of homeless services. Mayor Haley, Councilmember Hattenburg, Deputy City Manager Lamb, and City Engineer Mantz have been participating in bi-weekly regional homeless meetings. On June 28, 2023, the volunteers held a public meeting and unveiled the recommendations for the entity. They are proposing the formation of a county -wide public development authority (PDA), named Spokane Regional Authority for Homelessness, Housing, Health and Safety, that would integrate homeless, housing, health and safety services into one entity. The entity is proposed to be funded with all currently dedicated funds that support affordable housing, homelessness and behavioral health to the region. The proposed governing board would consist of 13 members: 5 elected board members and 8 appointed sector representative members. In the next 60 days, the volunteers are proposing that the county forms the PDA and the participating cities and county sign an interim interlocal agreement (ILA). The ILA commits the participating jurisdictions to a 90-day transitional period to begin transferring their funding, staff and contracts to the PDA. During the transitional period, the participating jurisdictions are expected to provide access to some of their staff, including accounting and legal staff, that support the services/funding that the PDA is requesting. In addition, the ILA requests up to $200,000 for startup costs. The source of the startup costs is from the philanthropic sector or participating jurisdiction's reserves. The volunteers have indicated that at this point, the ongoing discussion will occur among the various municipalities, and the recommendations and draft documents are simply a starting point Page 1 of 2 for those discussions. The Spokane City Council had an initial discussion on June 29 and the Spokane County Board of County Commissioners had an initial discussion on July 10. OPTIONS: Discussion. RECOMMENDED ACTION OR MOTION: Discussion. BUDGET/FINANCIAL IMPACTS: NA STAFF CONTACT: Erik Lamb, Deputy City Manager and Gloria Mantz, City Engineer ATTACHMENTS: (1) Presentation (2) Proposed County Resolution Creating PDA (3) Proposed County Resolution Creating the Charter (4) Interlocal Agreement with attached Exhibit A: Charter (5) June 28 Recommendations for Formation of Regional Authority, and accompanying Community Event Presentation Page 2 of 2 Spokane Regional Authority For Homelessness, Housing, Health & Safety July 11, 2023 Background City of Spokane Valley, City of Spokane and Spokane County signed a joint statement in early 2023 to consider a regional approach to homelessness 90 Day due -diligence period Volunteers provided recommendations on June 28, 2023 at a public meeting Integrate all housing, homelessness, health and safety services into one entity Public Development Authority (PDA) Formation Resolution Interim Imerlocal Agreement establishing PDA Interlocal Agreement creating PDA Charter of PDA Governance Model Formation of County Wide Public Development Authority Spokane Regional Authority for Homelessness, Housing and Safety Governing Board 5 Standing Board Members 8 Non -Elected Appointed Sector Representatives* c) Spokane Mayor or designee c) Housing Public Q) Spokane City Council Housing Private o County Commissioner :; Medical D Spokane Valley Council Behavioral Health Small Cities Representative c) Lived Experience ) Business o Philanthropy *Selected by governing board from recommendations of Executive Director Governance Structure Executive Committee - appointed annually by board C E 0 (standing) Chair, Vice Chair Treasurer & Secretary Advisory commission Implementation teams Funding All currently dedicated local, state, and federal funds to support affordable housing, homelessness and behavioral health Local funds Mental Health & Chemical Dependency Sales tax Affordable Housing Sales Tax Credit (HB 1406) Housing & Related Services Sales Tax (HB 1590) Recording fees Homeless Housing Assistance Act (HHAA) State f u n ds Department of Commerce funds Federal Funds Community Development Block Grant (CDBG) Home Investment Partnership (HOME) Emergency Services Grant (ESG) Continuum of Care 0 Guiding Principles Our region cares for those in need and our services providers are doing hard but remarkable work Our region wants and deserves a clean, safe and healthy community Individuals can be helped out of homelessness with appropriate services and expectation to succeed Our region cannot merely build its way out of homelessness crisis - services and access to housing are the plan to success Treatment is often a priority Detention remains a necessary accountability tool Emergency shelter is not housing but a connection to services Integration of dollars, services, people and data are critical to successfully and sustainably managing homelessness The integration of housing, health and safety are critical to long-term success Interim I nterlocal Agreement (ILA) Terms 2-years after the adoption of the Charter by County, a City (not the may terminate its participation by providing 12 months notice No City may withdraw until all bonds issued or obligations to pay debt services by the PDA are paid in full ILA may be amended to allow cities and towns to join 90 day transition period after forming PDA and executing ILA to assign/transfer existing funds, staffing and provider contracts Transfer all local, state and federal funding currently dedicated to support affordable housing, homelessness and behavioral health City and county staff currently funded by those funds will report and be accountable to the PDA by January 1, 2024 Move payroll to the PDA or Maintain payroll/benefits with City or County Assign and transfer all contracts to the PDA Interim I nterlocal Agreement (ILA) Terms Startup funding and Staffing Full voluntary and/or loaned staff and leadership support from all relevant departments and divisions Access to data and support staff Access to accounting and legal staff relevant to applicable contracts and funding At least $200,000 to be used for interim operating and support staff :) Philanthropic source and/or transfer of reserves from requested PDA funding sources Continue to participate in bi-monthly meetings until final transfers of funding, contracts and staffing is complete Proposed Next Steps Target Outcomes for 18-24 months 40% Reduction in unsheltered homeless Establish integrated resource model Diversion and detention Next 60 days Legislative process Execute the legal documents to create authority Before year e n d 90 day transition period to transfer funding, staffing and contracts Amend interlocal to finalize all proposed transfers Questions BEFORE THE BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON IN THE MATTER OF AUTHORIZING THE EXECUTION OF AN INTERLOCAL AGREEMENT AMONG SPOKANE COUNTY, CITY OF SPOKANE, CITY OF SPOKANE VALLEY, CITY OF CHENEY, CITY OF MEDICAL LAKE AND CITY OF AIRWAY HEIGHTS FOR THE ESTABLISHMENT OF THE SPOKANE REGIONAL AUTHORITY FOR HOMELESSNESS, HOUSING, HEALTH AND SAFETY $ WHEREAS, Spokane County, City of Spokane, City of Spokane Valley, City of Cheney, City of Medical Lake and City of Airway Heights (collectively, the "Parties") currently directly or indirectly fund programs to provide services to individuals and families experiencing homelessness, housing insecurity and/or behavioral health, but these issues remain a chronic and serious problem; and WHEREAS, cities and counties are authorized to enter into interlocal cooperation agreements in accordance with chapter 39.34 RCW (the "Interlocal Cooperation Act") to jointly provide services which each can individually provide; and WHEREAS, the Parties have determined that a joint and cooperative undertaking to coordinate homelessness services. affordable housing and behavioral health services within an equitable operational framework will enable and facilitate; joint planning, program funding and establishing standards for and accountability of programs, thereby improving the delivery of services and enhancing outcomes for those receiving such services within Spokane County; and WHEREAS, any city, town or county may lawfully create a public development authority in accordance with RCW 35.21.730 through RCW 35.21.759 to perform any lawful public purpose or public function (the "Public Development Authority Act"); and WHEREAS, the Parties desire to enter into an Interlocal Agreement wherein (1) they agree Spokane County will create a public development authority to be known as the "Spokane Regional Authority for Homelessness, Housing, Health and Safety", consistent with the provisions agreed by the Parties as set forth in a Charter attached to the Interlocal Agreement, for the purpose of facilitating joint planning, program funding and establishing standards for and accountability of programs, and thereby improving the delivery of homelessness services, affordable housing and behavioral health services and enhancing outcomes for those receiving such services within Spokane County, and (2) they agree to various terms in the Interlocal Agreement regarding (i) transfer of funding, staffing and contracts to the Spokane Regional Authority for Homelessness, Housing, Health and Safety" as well as (ii) start-up funding and staffing of the "Spokane Regional Authority for Homelessness, Housing, Health and Safety. NOW, THEREFORE BE IT RESOLVED by the Board of County Commissioners of Spokane County, Washington, pursuant to the provisions of chapter 39.34 RCW and RCW 35.21.730 through RCW 35.21.759, that the Board, a majority of the Board or the Chair of the Board be and are hereby authorized to execute that document entitled "INTERLOCAL AGREEMENT FOR THE ESTABLISHMENT OF THE SPOKANE REGIONAL AUTHORITY FOR HOMELESSNESS, HOUSING, HEALTH AND SAFETY" (the "Interlocal Agreement") whereby Spokane County will (1) agree to create a public development authority to be known as the "Spokane Regional Authority for Homelessness, Housing, Health and Safety", consistent with the provisions agreed by the Parties as set forth in the Charter attached to the Interlocal Agreement, for the purpose of facilitating joint planning, program funding and establishing standards for and accountability of programs, and thereby improving the delivery of homelessness services, affordable housing and behavioral health services and enhancing outcomes for those Fags I of 2 receiving such services within Spokane County, and (2) agree to various terms in the Interlocal Agreement regarding (i) transfer of funding, staffing and contracts to the "Spokane Regional Authority for Homelessness, Housing, Health and Safety" as well as start-up funding and staffing of the "Spokane Regional Authority for Homelessness, Housing, Health and Safety" PASSED AND ADOPTED this day of 2023. BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON MARY L. KUNEY, CHAIR A`I FEST. JOSH KERNS, VICE -CHAIR Ginna Vasquez, Clerk of the Board AL FRENCH, COMMISSIONER AMBER WALDREF, COMMISSIONER CHRIS JORDAN, COMMISSIONER Page 2 of 2 NO. BEFORE THE BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON IN THE MATTER OF AUTHORIZING THE EXECUTION OF A CHARTER ESTABLISHING THE SPOKANE REGIONAL AUTHORITY FOR RESOLUTION HOMELESSNESS, HOUSING, HEALTH AND SAFETY AS AUTHORIZED UNDER RCW 3521.730 THROUGH RCW 35.21.759 WHEREAS, Spokane County, City of Spokane, City of Spokane Valley, City of Cheney, City of Medical Lake and City of Airway Heights (collectively, the "Parties") currently directly or indirectly fund programs to provide services to individuals and families experiencing homelessness, housing insecurity and/or behavioral health, but these issues remain a chronic and serious problem; and WHEREAS, cities and counties are authorized to enter into interlocal cooperation agreements in accordance with chapter 39.34 RCW (the "Interlocal Cooperation Act") to jointly provide services which each can individually provide; and WHEREAS, the Parties determined that a joint and cooperative undertaking to coordinate homelessness services. affordable housing and behavioral health services within an equitable operational framework would enable and facilitate joint planning, program funding and establishing standards for and accountability of programs, thereby improving the delivery of services and enhancing outcomes for those receiving such services within Spokane County; and WHEREAS, the Parties entered into an Interlocal Agreement entitled "INTERLOCAL AGREEMENT FOR THE ESTABLISHMENT OF THE SPOKANE REGIONAL AUTHORITY FOR HOMELESSNESS, HOUSING, HEALTH AND SAFETY" (the "Interlocal Agreement") wherein: (1) they agreed Spokane County would create a public development authority to be known as the "Spokane Regional Authority for Homelessness, Housing, Health and Safety", consistent with the provisions agreed by the Parties as set forth in a Charter attached to the Interlocal Agreement, for the purpose of facilitating joint planning, program funding and establishing standards for and accountability of programs, and thereby improving the delivery of homelessness services, affordable housing and behavioral health services and enhancing outcomes for those receiving such services within Spokane County, and (2) they agreed to various terms in the Interlocal Agreement regarding (i) transfer of funding, staffing and contracts to the "Spokane Regional Authority for Homelessness, Housing, Health and Safety" as well as (ii) start-up funding and staffing of the "Spokane County Regional Homeless Public Development Authority; =I WHEREAS, any city, town or county may lawfully create a public development authority in accordance with RCW 35.21.730 through RCW 35.21.759 to perform any lawful public purpose or public function (the "Public Development Authority Act'); and WHEREAS, consistent with Spokane, County's commitment in the Interlocal Agreement to create a public development authority to be known as the "Spokane Regional Authority for Homelessness, Housing, Health and Safety", consistent with the provisions agreed by the Parties as set forth in a Charter attached to the Interlocal Agreement, and the provisions of RCW 35.21.730 through RCW 35.21.759 which allow a County to the create a public development authority, Spokane County desires to formally approve the Charter attached hereto and entitled Page 1 of 2 "CHARTER OF SPOKANE REGIONAL AUTHORITY FOR HOMELESSNESS, HOUSING, HEALTH AND SAFETY". NOW, THEREFORE BE IT RESOLVED by the Board of County Commissioners of Spokane County, Washington, pursuant to the provisions of chapter 39.34 RCW and RCW 35.21.730 through RCW 35.21.759, that the Board does hereby authorize execution of the document attached hereto and entitled "CHARTER OF SPOKANE REGIONAL AUTHORITY FOR HOMELESSNESS, HOUSING, HEALTH AND SAFETY" wherein Spokane County will formally create the public authority provided for therein to be known as the "Spokane Regional Authority for Homelessness, Housing, Health and Safety", consistent with the provisions agreed by the Parties as set forth in a Charter.. .PASSED AND ADOPTED this day of ATTEST: Ginna Vasquez, Clerk of the Board Page 2 of 2 Ri%X:A BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON MARY L. KUNEY, CHAIR JOSH KERNS, VICE -CHAIR AL FRENCH, COMMISSIONER AMBER WALDREF, COMMISSIONER CHRIS JORDAN, COMMISSIONER INTERLOCAL AGREEMENT FOR THE ESTABLISHMENT OF THE SP0I4CANE REGIONAL AUTHORITY FOR HOMELESSNESS, HOUSING, HEALTH AND SAFETY THIS INTERLOCAL AGREEMENT (the "Interlocal Agreement"), made and entered into by and among Spokane County, a political subdivision of the State of Washington, hereinafter referred to as the "County", the City of Spokane, a municipal corporation of the State of Washington, hereinafter referred to as the "City of Spokane", the City of Spokane Valley, a municipal corporation of the State of Washington, hereinafter referred to as the "City of Spokane Valley" the City of Cheney, a municipal corporation of the State of Washington, hereinafter referred to as the "City of Cheney", the City of Medical Lake, a municipal corporation of the State of Washington, hereinafter referred to as the "City of Medical Lake", and the City of Ai -way Heights, a municipal corporation of the State of Washington, hereinafter referred to as the "City of Airway Heights", together hereinafter referred to as the "Parties" and each as a "Party". RECITALS: WHEREAS, the federal and state government as well as the Parties currently directly or indirectly fund programs to provide services to individuals and families experiencing homelessness, housing insecurity and/or behavioral health, but these issues remain chronic and serious problems; and WHEREAS, cities and counties are authorized to enter into interlocal cooperation agreements in accordance with chapter 39.34 RCW (the "Interlocal Cooperation Act") to jointly provide services; and WHEREAS, the Parties have determined that a joint and cooperative undertaking to coordinate services within an equitable operational framework will enable and facilitate joint planning, program funding and establishing standards for and accountability of programs, thereby improving the delivery of homelessness, affordable housing and behavioral health services and enhancing outcomes for those receiving such services in Spokane County; and WHEREAS, any city, town or county may lawfully create a public development authority in accordance with RCW 35.21.730 through RCW 35.21.759 to perform any lawful public purpose or public function (the "Public Development Authority Aef'); and WHEREAS, the Parties desire to enter into this Interlocal Agreement wherein Spokane County will agree to create a public development authority to be known as the "Spokane Regional Authority for Homelessness, Housing; Health and Safety Public Development Authority" ( the "Authority"), consistent with the provisions agreed by the Parties as set forth in the Charter and consistent with the Public Development Authority Act, for the purpose of facilitating joint planning, program funding and establishing standards for and accountability of programs, and thereby improving the delivery of homelessness, housing and behavioral health services and enhancing outcomes for those receiving such services within Spokane County. NOW THEREFORE, for and in consideration of the promises set forth hereafter, the Parties hereby agree as follows: SECTION NO. I: Recitals. The foregoing recitals, including the definitions set forth therein, are incorporated into and are a part of this Interlocal Agreement. SECTION NO.2: Definitions. As used in this Interlocal Agreement the words and phrases in this Section shall have the meaning indicated unless the context clearly require otherwise. A. "Authority„ or "Spokane Regional Authority for Homelessness, Housing, Health and Safety Public Development Authority" means the public development authority to be chartered by Spokane County. 1 of 6 B, "Charter" means the Charter of the Authority, a form of which is attached hereto as Exhibit A, as it may be amended and restated from time to time. C. "County" or "Spokane County" means Spokane County, Washington a class A county duly organized and existing. D. "Homelessness Services" means shelter, day centers, hygiene facilities, behavioral health services, housing and related services to assist individuals and families experiencing homelessness or who are at imminent risk of experiencing homelessness. SECTION NO.3: Purpose. The purpose of this Interlocal Agreement is for the Parties to reduce to writing the terms and conditions under which Spokane County will create the Authority as provided for in the Charter. The Authority will facilitate joint planning, program funding and establish standards for and accountability of programs, and thereby improving the delivery of homelessness services and enhancing outcomes for those receiving such services within Spokane County. SECTION NO.4: Authorization of the Parties. The Parties hereby authorize and approve (i) the chartering of the Authority by the County of Spokane, (ii) the form of the Charter for the Authority, a form of which is attached hereto as Exhibit A and incorporated herein by this reference, (iii) the transfer of all operations, employees and services to the Authority as provided in the Charter and this Interlocal Agreement, and (iv) all acts and things necessary to effectively form the Authority under the terms of RCW 35.21.730 through RCW 35.21.759 as provided for in the Charter. Spokane County agrees to Charter the Authority to serve as an independent public development authority pursuant to the RCW 35.21,730 through RCW 35.21.759 to provide Homelessness Services, Notwithstanding anything to the contrary in this Interlocal Agreement, the Authority as provided for in the Charter shall become effective upon satisfaction of the following conditions: (1) Execution of this Interlocal Agreement by each of the Parties. (2) Spokane County executing a Resolution adopting the Charter. Provided further, once Spokane County has executed a Resolution adopting the Charter, the duration of the Authority shall be perpetual. Recognizing the importance of making this long-erm commitment, Article III of the Charter provides that after the first 24 months of adoption of Charter by the County, any City may choose to terminate its participation in the Authority by providing 12 months written notice to the Governing Board of the Authority. Upon termination, any elected members of the Governing Board from the terminating City will cease to participate on the Governing Board and will be replaced by a representative as defined in the Charter. Provided, no City may withdraw its participation in the Authority until all bonds issued by the Authority or obligations to pay debt services are paid in full, Provided further, termination of the Authority may be: (1) by agreement of the Parties; (2) formation of a Special Purpose District that assumes all duties and obligations of the Authority, or (3) by formation of a Port District as provided by Title 53 RCW that assumes all duties and obligations of the Authority. SECTION NO.5: Parties commitment regarding transfer of funding, staffing and contracts to the Authority. Upon the execution of this Interlocal Agreement and the creation of the Authority by Resolution of Spokane County, the Parties will enter into a 90-day transition period to assign and/or transfer existing funding, staffing and provider contracts to the Authority, The following guidelines will be utilized to accomplish this transfer in a timely and efficient manner: 2 of 6 a. The intent is to accomplish these transfers in alignment with the Parties' budget adoption cycle for calendar year 2024. b. The intent is to transfer all Federal, State and Local program funding that is currently dedicated to support affordable housing, homelessness and behavioral health. c. The intent is to include all finding that is currently provided for affordable housing under the Entitlement Programs of the Department of Housing and Urban Development, all funding that is provided for homelessness services under the Continuum of Care Program of the Department of Housing and Urban Development; all funding that is provided through the State of Washington Department of Commerce for the purposes of affordable housing, homelessness and behavioral health services; all local funding provided from local recording fees which are assessed pursuant to RCW36.22.178 and RCW36.22.1791; all local sales tax funding that is assessed and collected by any of the Parties to this Interlocal Agreement under RCW82.14.530, RCW82.14.540 and RCW 82.14.460. d. The intent is to transfer staff positions of the Parties that are funded by the sources identified in Section No. 5 (c) above to the Authority, Employees currently in those staff positions will be given the option of moving payroll and benefits to the new Authority or maintaining current payroll and benefits through their current employer, In either case all employees will report to and be accountable to the Authority, its Governing Board and its Director, on or before January 1, 2024. e. The intent is to work with the contracted providers to assign and/or transfer all existing contracts associated with the funding identified in Section No. 5 (c) above to the Authority. f. The intent is to transfer the Trent Shelter (the "TRAC") ]cases and operating contracts from the City of Spokane to the Authority, However, it is understood the current funding for the Trent Shelter is unsustainable in the long-term and that there is a desire to transition away from TRAC to a more permanent and integrated services facility as soon and efficiently as possible. For this reason, it is expected that City of Spokane reserve funds will need to continue to support the costs of the `/'RAC leases and operating contracts at least through the 2024 Calendar Year, g. The Parties understand that allowances may need to be made for extenuating circumstances that preclude a complete transition of all funding, staffing, and contracts by January 1, 2024, However, the Parties agree to make every effort to work through these circumstances in support and aligmnent with the Authority and its Governing Board and commit to make every effort to complete these transfers as quickly and efficiently as possible SECTION NO. 6: Start-up Funding and Staffing of Authority Upon execution of this Interlocal Agreement and the creation of the Authority by Resolution of Spokane County, start- up funding and staffing will be needed to carry out the administrative duties of the Authority and to appoint and seat a Governing Board. During the 90-day transition period and/or until January 1, 2024 the Parties agree to the following start-up funds, staffing and support; a. The full voluntary and/or loaned staff and leadership support and assistance from all relevant departments and divisions of the Parties, b. Access to the appropriate data systems and support staffs relevant to homelessness, affordable housing and behavioral health data from the Parties. c, Access to the appropriate accounting staffs relevant to all funding identified in Section No. 5 above, from the Parties. d. Access to appropriate legal staffs relevant to the contracts referenced in Section No. 5 above, from the Parties e. Not less than $200,000 to be utilized for interim operating and staff support until January 1, 2024. It is anticipated that this will be secured from philanthropic sources within the community and/or from transfer of reserves identified is Section No. 5 (c) above. f. Continuation of the Elected and Leadership Committee that has been convening during the 90-day due diligence period, which will continue meeting every other Thursday until final transfers of funding, staffing and contracts are completed. 3 of 6 SECTION NO.7: Duration I Separate Legal Entity / Filing Agreement / financing of Parties under Interlocal Agreement / Termination / Counterparts / Execution -Approval. A. DURATION: The Interlocal Agreement Effective date shall be the date the last Party executes this Interlocal Agreement. The end date of the Interlocal Agreement shall be the date the responsibilities of the Parties as set forth in Section Nos. 5 and 6 are completed. B. ORGANIZATION OF SEPARATE ENTITY AND ITS POWERS IF A SEPARATE ENTITY IS CREATED: No separate entity is being created. C. INTERLOCAL AGREEMENT TO BE FILED: Each party shall be responsible for filing the Interlocal Agreement pursuant to RCW 39.34.040. D. FINANCING OF PARTIES OBLIGATIONS UNDER INTERLOCAL AGREEMENT: Each Party shall be responsible for financing its contractual obligations under its normal budgetary process. E. TERMINATION: Any Party may terminate its participating in this Interlocal Agreement as provided for in Section No. (4) above. F. PROPERTY UPON TERMINATION: Upon termination, each party shall retain ownership of any real or personal property provided under the Interlocal Agreement. G. COUNTERPARTS: This Interlocal Agreement may be executed in any number of counterparts, each of whom shall be an original, but those counterparts will constitute one and the same instrument. G. EXECUTION AND APPROVAL: The Parties warrant that the officers/individuals executing below have been duly authorized to act for and on behalf of the Party for purposes of executing this Agreement. H. AMENDMENT. This Interlocal Agreement, exclusive of the Charter, may be amended by mutual consent of the Parties hereto. Provided, however; the Parties agree that any city or town within Spokane County may become a Party to this Interlocal Agreement by executing the Interlocal Agreement in the same manner as the Parties hereto and in so doing agree to be bound by all terms and conditions therein without the necessity of the Parties formally amending the Interlocal Agreement to include the city or town. It is anticipated that upon completion of the transition period defined in Section No. S above, an amended Interlocal Agreement will be executed to finalize all transfer of funds, staffing and contracts to the Authority. No additions to or alterations of the terms of this Interlocal Agreement shall be valid unless made in writing, formally approved and executed by duly authorized agents of all Parties. L SEVERABILITY. In the event any provision of this Interlocal Agreement shall be declared by a coma of competent jurisdiction to be invalid, illegal, or unenforceable, the validity, illegal, or enforceability of the remaining provisions shall not in any way, be affected or impaired thereby. J. WAIVER. No waiver of any breach of this Interlocal Agreement by the Parties hereto shall be held to be a waiver of another or subsequent breach. Failure of the Parties to enforce any of the provisions of this Interlocal Agreement or to require performance of any of the provisions herein shall in no way be construed to be a waiver of such conditions or in any way effect the validity of this Interlocal Agreement or any part hereof, or the right of the Parties to hereafter enforce each and every such provision. IN WITNESS WHEREOF the Parties have caused this Interlocal Agreement to be executed on the date and year opposite their respective signature block with the Effective Date being the date of the last signature. 4of6 (_NOTE: EACH PART` WILL SIGN A SEPARATE SIGNATURE PAGE) Foxtillm ATTEST: Ginna Vasquez, Clerk of the Board ATTEST: City Clerk SPOKANE COUNTY BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON MARY L. KUNEY. CHAIR JOSH KERNS, VICE -CHAIR AL FRENCH, COIvMISSIONER AMBER WALDREF, COMMISSIONER CHRIS JORDAN, COVIivIISSIONER CITY OF SPOKANE By: Its: Approved as to form: Assistant City Attorney DATED: CITY OF SPOKANE VALLEY By: Its: Approved as to form: City Clerk Assistant City Attorney 5 of 6 DATED: CITY OF CHENEY By: Its: ATTEST: Approved as to form: City Clerk Assistant City Attorney DATED: CITY OF TMEDICAL LAKE By: Its: ATTEST: Approved as to form: City Clerk Assistant City Attorney DATED: CITY OF AIRWAY HEIGHTS By: Its: ATTEST: Approved as to form: City Clerk Assistant City Attorney 6 of 6 Exhibit A Form of Charter No SPOKANE REGIONAL AUTHORITY FOR HOMELESSNESS, HOUSING, HEALTH AND SAFETY TABLE OF CONTENTS ARTICLE SECTION PAGE ARTICLE I NAME AND SEAL 1 AUTHORITY FOR SPOKANE REGIONAL AUTHORITY FOR HOMELESSNESS, HOUSING, HEALTH AND SAFETY: LIMIT ON LIABILITY. 2 ARTICLE H Section 1. Authority Section 2, Definitions Section 3. Limitation on Liabilit Section 4. Mandatory Disclaimer 3 ARTICLE III DURATION OF AUTHORITY 5 ARTICLE IV PURPOSE OF AUTHORITY 6 ARTICLE V POWERS OF AUTHORITY 7 ARTICLE VI LIMITS ON POWERS 9 ORGANIZATION I Section 1, Governing Board Section 2. Tenure of Board Members Section 3. Quorum ARTICLE VII Section 4. Organization 12 Section 5. Committees Section 6. Actions Requiring Approval by Resolution of the Board Section 7. Right to Indemnification 13 Section 8. Code of Ethics Policy 14 OFFICERS ARTICLE VIII Section 1. Duties of Officers 15 Section 2. Administration ARTICLE IX COMMENCEMENT OF AUTHORITY 16 ARTICLE X BYLAWS 17 MEETINGS Section 1. Time and Place of Meetings ARTICLE Al Section 2, Open Public Meetings 18 Section 3. Parliamentary Authority Section 4. Minutes ARTICLE XII CONSTITUENCY 19 ARTICLE XIII AMENDMENTS TO CHARTER AND BYLAWS 20 ARTICLE XIV ADOPTION OF FISCAL YEAR AND BUDGET 21 Section 1. Fiscal Year ARTICLE SECTION PAGE Section 2. Funding Section 3. Budget Process and Adoption Section 4. Accounting, Budgeting and Reporting MISCELLANEOUS Section 1. Geographic Limitation Section 2. Safeguarding of Funds 22 ARTICLE XV Section 3. Public Records Section 4. Audits, Interpretations and Reports Section 5. Dissolution Section 6. Nondiscrimination 23 Section 7. Nonexclusive Charter REGISTERED AGENT, CLAIMS AND SERVICES Section 1. Registered Agent ARTICLE XVI Section 2. Claims 24 Section 3. Service of Process Section 4. Filing ARTICLE XVII APPROVAL OF CHARTER 25 ARTICLE, I NAME AND SEAL The name of this corporation shall be the "SPOKANE REGIONAL AUTHORITY FOR HOMELESSNESS, HOUSING, HEALTH AND SAFETY (referred to herein as the "Authority"). The corporate seal of the Authority shall be a with its name and the word "SEAL" inscribed therein. 90-isam ARTICLE AUTHORITY FOR SPOKANE REGIONAL AUTHORITY FOR Section 1. Authority. The Authority is a public corporation organized pursuant to Resolution No. ----- of the County of Spokane, Washington (the "County") adopted on , 202_, as existing or as hereinafter amended (the "Enabling Resolution"), and pursuant to the Revised Code of Washington ("RCW") 35.21.730 through 35.21.755, as the same now exists or may hereafter be amended, or any successor act or acts. Section 2. Definitions. As used herein the following terms shall have the following meanings. Terms not otherwise defined herein shall have their dictionary meaning. "Advisory Committee" means the committee serving as the Continuum of Care Board created by the Continuum of Care pursuant to 24 Cl~R Part 578 or its successor regulation to serve in an advisory capacity to the Governing Board, as set forth herein. "Authority" means the Spokane Regional Authority for Homelessness, Housing, Health and Safety created by the County under RCW 35,21.730 through 35.21.755. "Board of Spokane County Commissioners" means the legislative authority of the County. "Bylaws" mean the Bylaws of the Governing Board as they may be amended from time to time. "Charter" means the Charter for the Establishment of the Spokane Regional Authority for Homelessness, Housing, Health and Safety as it may be amended from time to time. "Chief Executive Officer" or "Director" means the Chief Executive Officer or Director or similar office confirmed by the Governing Board as provided herein. "Cities" means all participating Cities in this Charter. "Contract Holder" means an entity with which the Authority contracts to perform a Homeless Service or other work. "County" means Spokane County, a municipal corporation and political subdivision organized under the laws of the state of Washington. "Funder" means a person or entity that provides Resources to the Authority to be used in the furtherance of the Authority's purposes and mission. "Governing Board or Board" means the board established pursuant to this Charter that shall serve as the governing body of the Authority. "Governing Board Members" shall mean members of the Governing Board. Page 2 of 25 "Homeless Services" means shelter, day centers, hygiene facilities, behavioral health services, housing and related services to assist individuals and families experiencing homelessness or who are at imminent risk of experiencing homelessness. "Homeless Services Provider" means an entity that provides Homeless Services, but not pursuant to a contract with the Authority. "Interlocal Cooperation Act" means chapter 39.34 RCW as the same now exists or may hereafter be amended, .or any successor act or acts. "Lived Experience" means current or past experience of housing instability or homelessness, including individuals who have accessed or sought homeless services while fleeing domestic violence and other unsafe situations. "Parties" means the County and all Cities. "RCW" means the Revised Code of Washington. "Resources" means the money, employee time and facility space provided by an entity, either through contract or donation to support the operation of the Authority or the operation of Homeless Services. "State" means the state of Washington. Section 3. Limitation on Liability The Authority is an independent legal entity exclusively responsible for its own debts, obligation and liabilities. All liabilities incurred by the Authority shall be satisfied exclusively from the assets and properties of the Authority. No creditor or other person shall have any right of action against or recourse to the assets, credit , or property of County or any or any other public or private entity or agency on account of any debts, obligations, liabilities or acts or omissions of the Authority, unless expressly agreed to in writing by the County or entity. Section 4. Mandatory Disclaimer. The following disclaimer shall be posted in a prominent place where the public may readily see it in the Authority's principle and other offices. It shall also be printed or stamped on all contracts and other documents that evidence any debt by the Authority. Failure to display, print or stamp the statement required by this section shall not be taken as creating any liability for any entity other than the Authority. The Spokane Regional Authority for Homelessness, Housing, Health and Safety (the "Authority") is organized pursuant to Resolution No. 23 of the Board of County Commissioners of Spokane County, Washington (the "County"), adopted on and RCW 35.21.730 through 35.21.755, each as existing or as hereinafter amended. All liabilities incurred by the Authority shall be satisfied exclusively from the assets and properties of the Authority and no creditor or other person shall have any right of action against the County or any other public or private entity or agency on account of any debts, obligations, or liabilities of the Authority unless expressly agreed to in writing by such public or private entity or agency. RCW 35.21.750 provides as follows; All liabilities incurred by such public corporation, commission, or authority shall be satisfied exclusively from the assets and properties of such public corporation, commission, or authority and no creditor or other public or private entity or agency shall have any right of action against the city, town, or county creating such corporation, commission, or authority on account of any debts, obligations or liabilities of such public corporation, commission, or authority, ARTICLE III DURATION OF AUTHORITY The duration of the Authority shall be perpetual. However, the Authority recognizes the importance of making this a long-term commitment. As such, after the first 24 months of adoption of the Charter by the County, any City may choose to terminate its participation in the Authority by providing 12 months written notice to the Governing Board of the Authority. Upon termination, any elected members of the Governing Board from the terminating City will cease to participate on the Governing Board and will be replaced by a representative as defined in the Charter. Provided, no City may withdraw its participation in the Authority until all bands issued by the Authority or obligations to pay debt services are paid in full. Provided further termination of the Authority may be. (1) by agreement of the Parties; (2) formation of a Special Purpose District that assumes all duties and obligations of the Authority, or (3) by formation of a Port District as provided by Title 53 RCW that assumes all duties and obligations of the Authority. Page 5 of 25 ARTICLE IV PURPOSE OF AUTHORITY The Authority is formed pursuant to an Interlocal Agreement executed among Spokane County. the City of Spokane, the City of Spokane Valley, the City of Cheney, the City of Medical Lake, and the City of Airway Heights. The purpose of the Authority is to coordinate homeless services within an equitable operational framework to enable and facilitate joint planning, program funding and establishing standards for and accountability of programs, and thereby improve the delivery of homeless services and enhance outcomes for those receiving such services in Spokane County. In coordinating such services the Authority shall: a. Provide consolidated, aligned services for individuals and families who are experiencing homelessness or who are at imminent risk of experiencing homelessness within the boundaries of Spokane County; b. Receive revenues from the County, the Cities, Funders and other public and private sources for the purposes of the Authority, and applying such revenues as permitted by this Charter; and c. Provide such other services as determined to be necessary or desirable to implement this Charter. The Authority will abide by the following Guiding Principles as it develops bylaws, policies and procedures: a. Our region cares for those in need and our service providers are doing hard but remarkable work; b. Our region wants and deserves a clean, safe and healthy community; c. Individuals can be helped out of homelessness with appropriate services and an expectation to succeed; d. Our region cannot merely build its way out of our homelessness crisis - services AND access to housing are the path to success; e. Treatment is often a priority, f. Detention remains a necessary accountability tool; g. Emergency shelter is not housing but a connection point to services; h. Integration of dollars, services, people and data are critical to successfully and sustainably managing homelessness; and i. The integration of housing, health and safety are critical to long-term success. For the purpose of receiving the same immunities or exemptions from taxation as that of the County, the Authority constitutes a public agency and a creation of the County (within the meaning of Article VII, § 1 of the Constitution of the state of Washington and within the meaning of those terms in regulations of the United States Treasury and rulings of the Internal Revenue Service prescribed pursuant to Section 103 of the Internal Revenue Code of 1986, as amended). i ARTICLE V ikirk-IN-111"I Except as limited by the Constitution of the State, laws, regulations, or Charter, the Authority shall have and may exercise all lawful powers necessary or convenient to affect the purposes for which the Authority is organized, including the powers listed in this Article: a. Own, lease, acquire, dispose, exchange and sell real and personal property; b. Contract for any Authority purpose with individuals, associations and corporations, municipal corporations, the County, the City, any other city/town within Spokane County, - any Additional Party, any agency of the State or its political subdivisions, the State, any Indian Tribe, and the United States or any agency or department thereof-, c. Provide for, carry out, and implement the provisions of this Charter; d. Sue and be sued in its name; e. Lend its money, property, credit or services, or borrow money; f. Do anything a natural person may do; g. Perform and undertake all manner and type of community services and activities in furtherance of the carrying out of the purposes or objectives of any program or project heretofore or hereafter funded in whole or in part with funds received from the United States, the State, any other political entity, any agency or department thereof, or any other program or project, whether or not funded with such funds, which the Authority is authorized to undertake by Federal or Washington State law, or as may otherwise be authorized by the County; h. Transfer any funds, real or personal property, property interests, or services, with or without consideration; i. Receive and administer governmental or private property, funds, goods, or services for any lawful public purpose; j. Purchase, acquire, lease, exchange, mortgage (to the extent authorized by law), encumber (to the extent authorized by law), improve, use, manage, or otherwise transfer or grant security interests in real or personal property or any interests therein; grant or acquire options for real or personal property; and contract regarding the income or receipts from real property; k. Secure financial assistance, including funds from the United States, the State, or any political subdivision or agency of either for Authority projects and purposes; 1. Contract for, lease, and accept transfers, gifts or loans of funds or property from the United States, the State, and any political subdivision or agency of either, including property acquired by any such governmental unit through the exercise of its power of eminent domain, and from corporations, associations, individuals or any other source, and to comply with the terms and conditions therefor; m. Manage, on behalf of the United States, the State, and any political subdivision or agency of either, any property acquired by such entity through gift, purchase, construction, lease, assignment, default, or exercise of the power of eminent domain; n. Initiate, carry out, and complete such capital improvements of benefit to the public consistent with this Charter; o. Provide advisory, consulting, training, educational, and community services or advice to individuals, associations, corporations, or governmental agencies, with or without charge; p. Control the use and disposition of corporate property, assets, and credit; q. Invest and reinvest its money; r. Fix and collect charges for services rendered or to be rendered, and establish the Page 7 of 25 consideration for property transferred; s. Maintain books and records as appropriate for the conduct of its affairs and make such books and records available as required by law and this Charter, t. Carry on its operations, and use its property as allowed by law and consistent with this Charter; designate agents, and hire employees, prescribing their duties, qualifications, and compensation; and secure the services of consultants for professional services, technical assistance, or advice; and u. 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The Authority shall not issue shares of stack, pay dividends, make private distribution of assets, make loans to its Governing Board Members or employees or otherwise engage in business for private gain. e. The Authority shall have no power of eminent domain nor any power to levy taxes or special assessments. Page 10 of 25 ARTICLE VII ORGANIZATION Section 1. Governing Board/Committees. The management of all the Authority affairs shall reside in the Governing Board. The Governing Board shall have the authority and responsibilities to provide policy oversight and legislative direction for the Authority and its administration and assure the purposes described in this Charter are reasonably accomplished. The Governing Board of the Authority shall be composed of 13 members as follows: 5 Standing Board Members: e City of Spokane Mayor or Designee • Spokane City Council Member designated by the Council • Member of the Board of County Commissioners designated by the Board ® City of Spokane Valley Council representative • Representative of Small Cities to be jointly appointed by the Cities. For the purpose of this member, a Small Cities shall be one having a population of less than 100,000 8 Non -elected Sector Board Members appointed by the entire Authority Governing Board from recommendations provided by the Authority's CEO: • One Public Housing Representative o One Private Housing Representative • One Medical Health Representative • One Behavioral Health Representative • One Public Safety Representative • One Lived Experience Representative s One Business Representative • One Philanthropy Representative Section 2. Tenure of Board Members. a. Term -Generally. Board Members shall be appointed for three-year terms. Provided, however, a Member of the Governing Board may only serve for such time that he or she is the duly appointed and acting in the capacity they represent. b. Term limit. A Governing Board Member shall not serve more than 2 consecutive 3-year terms (not counting for this purpose any Partial Term, or term of less than 3 years, as a "term"). c. Commencement and Expiration of Term. A Governing Board Member's term commences immediately upon such Governing Board Member's appointment as a Governing Board Member. An individual does not continue to serve as a Governing Board Member after the end of the Governing Board Member's term (unless such individual is appointed to a new term of office), despite the fact a successor Governing Board Member has not been appointed. d. Partial Terms. If a Governing Board Member resigns, dies or is removed before the end of his/her term, and a replacement Governing Board Member is appointed before such term Page 11 of 25 ends, then the replacement Governing Board Member shall serve the unexpired term of the predecessor Governing Board Member (a "Partial Term"). e. Consecutive Absences. Any Governing Board Member who is absent for three consecutive regular meetings without excuse may, by Resolution duly adopted by a majority vote of the remaining Governing Board Members, bedeemed to have forfeited his or her position as a Governing Board Member and that Member's position shall be vacant. The forfeiting of a Governing Board Member position pursuant to this paragraph shall be effective immediately unless otherwise provided in the resolution, Any successor shall be selected in the same manner as the appointment, Section 3. Quorum. At all meetings of the Governing Board, a quorum of the Governing Board roust be in attendance in order to do business on any issue, A quorum shall be defined as a majority of the Governing Board as defined in Article VII, Section 1 above. Each individual Governing Board Member shall be a voting member and shall have one vote. A Governing Board Member may not split his or her vote on an issue. No voting by proxies or mail -in ballot is allowed. Voting by a designated alternate pursuant to the terms of the Bylaws or policies of the. Authority is not considered a vote by proxy. Section 4. Organization. Members of the Governing Board shall elect a Chairperson and Vice -Chairperson from among its Members, who shall serve a 2-year term. Appointment and removal shall be established in the Bylaws. Section 5. Committees. The appointment of committees shall be provided for in the Bylaws or policies approved by the Governing Board. Section 6. Actions Requiring Approval by Resolution and Voting. a. A general or particular authorization of the Governing Board by resolution shall be necessary for any of the following actions and as provided in Section 6(a)(i) and Section 6(a)(iii) of this Article. (i) The following actions of the Governing Board shall require an affirmative vote of a majority of Governing Board Members present, provided quorum requirements in Section 3 of this Article are met: (1) Adopt and amend Bylaws of the Governing Board, (2) Approve for implementation the recommendations of the staffing plan and organization structure; (3) Approve performance metrics; and (4) Change the name of the Authority. @ The following actions shall require an affirmative vote of a two-thirds majority of Governing Board Members present, provided quorum requirements in Section 3 of this Article are met; (1) Approve or amend guiding principles, goals, policies, and plans; (2) Approve or amend the annual budget; and (3) Confirm the appointment of the Chief Executive Officer. (iii) Removal of the Chief Executive Officer shall require an affirmative vote of two- thirds of the Governing Board Members. Section 7. Right to Indemnification Each person who was, or is threatened to be made a party to or is otherwise involved (including, without limitation, as a witness) in any actual or threatened action, suit, or proceeding, whether civil, criminal, administrative, or investigative, by reason of the fact that he or she is or was a Board Member or employee of the Authority, whether the basis of such proceeding is alleged action in an official capacity as a director, trustee, officer, employee, or agent, or in any other capacity, shall be indemnified and held harmless by the Authority to the full extent permitted by applicable law as then in effect, against all expense, liability and loss (including attorneys' fees, judgments, fines and amounts to be paid in settlement) actually and reasonably incurred or suffered by such person in connection therewith, and such indemnification shall continue as to a person who has ceased to be in such position and shall inure to the benefit of his or her heirs, executors and administrators; provided, however, that except as provided in this Section, with respect to proceedings seeking to enforce rights to indemnification, the Authority shall indemnify any such person seeking indemnification in connection with a proceeding (or part thereof) initiated by such person only if such proceeding (or part thereof) was authorized by the Governing Board; provided, further, the right to indemnification conferred in this Section shall be a contract right and shall include the right to be paid by the Authority the expenses incurred in defending any such proceeding in advance of its final disposition; provided, however, that the payment of such expenses in advance of the final disposition of a proceeding shall be made only upon delivery to the Authority of an undertaking, by or on behalf of such person, to repay all amounts so advanced if it shall ultimately be determined that such person is not entitled to be indemnified under this Section or otherwise. Provided, that the foregoing indemnity shall not indemnify any person from or on account of. 1. Acts or omissions of such person finally adjudged to be intentional misconduct or a knowing violation of law; or 2. Any transaction with respect to which it was finally adjudged that such person personally received a benefit in money, property, or services to which such person was not legally entitled. If a claim under this Section is not paid in full by the Authority within sixty (60) days after a written claim has been received by the Authority, except in the case of a claim for expenses incurred in defending a proceeding in advance of its final disposition, in which case the applicable period shall be twenty (20) days, the claimant may at any time thereafter bring suit against the Authority to recover the unpaid amount of the claim and, to the extent successful in whole or in part, the claimant shall be entitled to be paid also the expense of prosecuting such claim. The claimant shall be presumed to be entitled to indemnification under this Section upon submission of a written claim (and, in an action brought to enforce a claim for expenses incurred in defending any proceeding in advance of its final disposition, where the required undertaking has been tendered to the Authority), and thereafter the Authority shall have the burden of proof to overcome the presumption that the claimant is so entitled. Neither the failure of the Authority (including the Governing Board or independent legal counsel) to have made a determination prior to the commencement of such action that indemnification of or reimbursement or advancement of expenses to the claimant is proper nor a determination by the Authority (including its Governing Board or independent legal counsel) that the claimant is not entitled to indemnification or to the reimbursement or advancement of expenses Page 13 of 25 shall be a defense to the action or create a presumption that the claimant is not so entitled. The right of indemnification and the payment of expenses incurred in defending a proceeding in advance of its final disposition conferred in this Section shall not be exclusive of any other right which any person may have or hereafter acquire under any statute, provision of this Charter, any agreement, any Bylaws, or otherwise. The Authority shall maintain in full force and effect public liability insurance in an amount sufficient to cover potential claims for bodily injury, death or disability and for property damage, which may arise from or be related to projects and activities of the Authority, its Governing Board, staff and employees. Section 8. Code of Ethics Policy. Board Members shall conduct themselves in accordance with all applicable laws, including but not limited to, chapter 42.23 RCW (the Code of Ethics for Municipal Officers) and policies of the Authority. The Board shall adopt a code of ethics policy for Board Members that shall, among other provisions, include a conflicts of interest policy and require an individual annual disclosure statement. mg-OLUM WIMMUMMIRIM Section 1. Duties of Officers. Subject to the control of the Governing Board, the Chairperson shall have general supervision, direction and control of the business and affairs of the Authority. On matters decided by the Authority, the signature of the Chairperson alone is sufficient to bind the corporation. The Vice Chairperson shall perform the duties of the Chairperson without further authorization in the event the Chairperson is unable to perform the duties of the office due to absence, illness, death, or other incapacity, and shall discharge such other duties as pertain to the office as prescribed by the Governing Board. Section 2. Administration. The Governing Board may appoint, designate, employ, and remove a Director of the Authority. The Director shall be responsible to the Governing Board for the administration of the affairs of the Authority as may be authorized from time to time by resolution of the Governing Board. The Director may be authorized or delegated by the Authority to: (i) supervise and be responsible for the effective management of the administrative affairs of the Authority; (ii) sign documents and contracts on behalf of the Authority; and (iii) perform such other duties as delegated or assigned by the Governing Board. Page 15 of 25 The Authority shall come into existence and be authorized to take action at such time as this Charter is approved by Spokane County and the first organizational meeting of the Governing Board is held. Page 16 of 25 ARTICLE X BYLAWS The Governing Board shall review, approve and amend Bylaws for all matters related to the governance of the Authority. The Bylaws provide rules governing the Authority and its activities consistent with the laws of the State and this Charter. In the event of a conflict between the Bylaws and this Charter, the Charter shall control. Any amendments to the Bylaws (which may consist of an entirely new set of Bylaws) shall be approved by resolution of the Governing Board. ARTICLE XI MEETING Section 1. Frequency of Meetings. Time and Place of Meetings. Regular meetings of the Governing Board shall be held as provided in the Bylaws at a regular time and place to be determined by the Governing Board by resolution. Special meetings of the Governing Board may be called as provided in the Bylaws. Section 2. Open Public Meetings. The Open Public Meetings Act, chapter 42.30 RCW, shall apply to all meetings of the Governing Board or any committee thereof when the committee acts on behalf of the governing Board, conducts hearings or takes testimony or public comment. Members of the Board may participate in a regular or special meeting through the use of any means of remote participation as authorized by law. Any Board member participating in a meeting by such means is deemed to be present in person at the meeting for all purposes including, but not limited to, establishing a quorum. Section 3. Parliamentary Authority. The most current version of Robert's Rules of Order Newly Revised shall govern the Authority in all cases to which they are applicable, where they are not inconsistent with this Charter or with the special rules of order of the Authority set forth in the Bylaws. Section 4. Minutes. The Governing Board shall cause minutes to be kept of all regular and special meetings of the Governing Board. Minutes shall include a record of individual votes on all matters requiring approval of the Governing Board. Minutes shall be kept in accordance with chapter 42.32 RCW. Page 18 of 25 ARTICLE XH CONSTITUENCY There shall be no constituency of the Authority. Page 19 of 25 ARTICLE XIII AMENDMENTS TO CHARTER (1) Proceedings Preliminary to Recommending Amendments to the Charter. Any Governing Board member may propose a Charter amendment(s),subject to prior approval by the Governing Board as provided in this Charter to the County. Final action by resolution of the Governing Board is necessary to consider recommending proposed amendment(s) to the Charter. If the Governing Board approves consideration of a proposed amendment(s) to the Charter, information about the proposed Charter amendment(s), including a copy of the proposed amendment(s) in a format that strikes over material to be deleted and underlines new material and a statement of the amendment's purpose and effect, shall be provided to each member of the Governing Board at least 30 days prior to the meeting at which a vote will be taken on a resolution recommending to the County amending the Charter. (2) Action Amending the Charter. After the preliminary proceedings described in subsection (1) of this Article have occurred, final action upon approval by two-thirds of the entire Governing Board may be taken recommending to the County amending the Charter. If the amendment(s) differs materially from the original proposed amendment(s) considered during preliminary proceedings, then the preliminary proceedings described in subsection (1) of this Article shall be repeated. After final action recommending amending the Charter, the amended Charter recommendation shall be forwarded to the County for action. The County shall consider any recommendation of the Governing Board received under this Article and either approve or disapprove the recommendation as the County deems appropriate, Any amendment to the Charter shall be issued in duplicate originals, each bearing the signature of the Chair of the Board of County Commissioners. One original shall be filed with the clerk and a duplicate original shall be forwarded to and retained by the Authority. ARTICLE XIV YUMJAM BUDGET Section 1. Fiscal Year. The fiscal year shall coincide with the calendar year. Section 2. Funding. Funding for Authority operations and activities include but are not limited to funds distributed to the Authority from County, Cities, Funders, grants and other public and private entities. Section 3. Budget Process and Adoption. Within the timelines prescribed in the Bylaws, the Director shall provide to the Governing Board for review and approval of a final budget for the ensuing fiscal year. No increase or decrease to the final budget shall occur without the approval of the Governing Board. Section 4. Accounting, Budgeting and Reporting. The Authority shall be subject to the Budgeting Accounting & Reporting System (BARS) applicable local government and shall comply with local government accounting laws, including but not limited to chapter 43.09 RCW. Page 21 of 25 ARTICLE XV MISCELLANEOUS Section 1. Geographic Limitation. The Authority may conduct activities within Spokane County, subject, however, to the applicable limitations set forth in RCW 35.21.740. Section 2. Safeguarding of Funds. The Authority funds shall be deposited in a qualified public depository as required by law. Section 3. Public Records. The Authority shall maintain all of its records in a manner consistent with the Preservation and Destruction of Public Records, chapter 40.14 RCW. The public shall have access to records and information of the Authority to the extent as may be required by applicable laws including the Public Records Act codified in chapter 42.56 RCW. Section 4. Audits, Inspections, and Reports. Local government accounting laws, and RCW 43.09.200 through 43.09.2855, shall apply to the Authority and copies of all reports filed with the State Auditor shall be filed contemporaneously with the Clerk of the Board of County Commissioners. At any reasonable time and as often as the County or State Auditor deem necessary, the Authority shall make available for inspection, examination, auditing, and copying all of its records, including but not limited to contracts, invoices, payrolls, personnel records, inventories, and financial records and other relevant records. Consistent with RCW 35.21.745(1), the County shall retain the right to control and oversee the Authority's operations and funds in order to correct any deficiency and to assure that its purpose is being undertaken and reasonably accomplished. This responsibility shall not create any liability for the County. The Authority shall honor any request by the County in conjunction with its meeting this statutory responsibility. Section 5. Dissolution. (1) The Governing Board may propose to the County that the Authority be dissolved. Such proposal must be made by resolution adopted by two-thirds of the entire Governing Board at a regular or special meeting of which 30 days advance written notice was given to each Governing Board member and the Clerks of the Cities by the Authority. Information about the proposed dissolution, including the grounds for dissolution and distribution of Authority property, shall be provided to each member of the Governing Board and the Clerks of the Cities at least 14 days prior to the meeting at which a vote will be taken on the resolution. Within 30 days of adoption of a resolution approving dissolution of the Authority, a copy of the resolution shall be delivered to the Clerk of the Board of County Commissioners. The County may, after a public hearing, dissolve the Authority, Upon dissolution, all Authority property, net of all outstanding liabilities, shall be distributed as set forth in an agreed plan of distribution adopted by a two-thirds of the entire Governing Board. (2) Upon the action taken under Section 5, the County may, after a public hearing with notice to the Authority, petition the superior court to dissolve the Authority in accordance with RCW 35.21.750. Upon dissolution of the Authority and the winding of its affairs, and as determined by order of the Court, any remaining rights, assets, and property may be transferred to a qualified public entity or entities which will fulfill the purposes for which the Authority was chartered. Otherwise, all retraining rights, assets, and property shall vest in the County. Upon completion of dissolution proceedings, the Clerk of the Board of County Commissioners shall indicate such dissolution by inscription of "Charter Cancelled" on the Charter of Authority, and the existence of the Authority shall cease. The Clerk of the Board of County Commissioners shall give notice thereof to the State Auditor and to other persons as provided in the dissolution statement. (3) In the event of the insolvency or dissolution of the Authority, the superior court of the county in which the Authority is or was operating shall have jurisdiction and authority to appoint trustees or receivers of corporate property and assets and supervise such trusteeship or receivership: Provided, that all liabilities incurred by the Authority shall be satisfied exclusively from the assets and properties of the Authority and no creditor or other person shall have any right of action against the County or any or any other public or private entity or agency on account of any debts, obligations, or liabilities of the Authority. Section 6. Nondiscrimination. The Authority, its employees, agents and subcontractors, if any, shall at all times comply with any and all federal, state or local laws, ordinances, rules or regulations with respect to non-discrimination and equal employment oppoltunity, which may at any time be applicable to the County by law, contract or otherwise, including but not limited to all such requirements which may apply in connection with employment or the provision of services to thepublic. Specifically, the following matters or activities shall not be directly or indirectly based upon or limited by age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability: (1) Membership on theBoard. (2) Employment, including solicitation or advertisements for employees. (3) Provisions of services to and contracts with the public. Section 7. Nonexclusive Charter. This Charter is nonexclusive and does not preclude the granting by the County or Cities of other charters to establish additional public corporations for purposes other than those set forth in this Charter. ARTICLE XVI REGISTERED AGENT, CLAIMS AND SERVICES Section 1. Registered Agent. The, registered agent for the Authority is its Director/CEO. The identity of the agent and the address where he/she may be reached during normal business hours must be recorded with the County Auditor. A statement of the registered agent designation, executed by the Chairperson of the Governing Board shall be filed with the Secretary of State. Section 2. Claims. Claims made for the damages made under chapter 4.96 RCW shall be filed with the Director. The identity of the agent and the address where he/she may be reached during normal business hours must be recorded with the County Auditor. Section 3. Service of Process. Service of process under RCW 4.28.080 shall be by delivering a copy of the summons and complaint to the Director. The identity of the agent and the address where he/she may be reached during normal business hours must be recorded with the County Auditor. Section 4. Filing. Within thirty (30) days of receipt of the filings described in this Article the Authority shall file copies with the Clerk of the Board of County Commissioners. Page 24 of 25 ARTICLE XVII Tile Charter shall hcissued induplicate mi 'uu|s,euchhcuhug the signatures u[u rnajorityofthe members ofthe Board nfCounty Commissioners n[SpnkunoCounty and attested by the Clerk oythe Board nfCounty Commn)mxion*m. One m6giou| ubN| be 6|cd with the Clerk of the Board Of County Comnmuia��n nu�; u duyUc�endgina|xhuKbnprovided |nthe /\uthuh(y.The AuthohtyxhaUoonnomncoits existence n[hc|ivo upon issuance ofthis Charter. Except auagainst the State nrthe County inuproceeding iocunucinronvoko the Charter, delivery or a duplicate original Chat -ter shall conclusively establish that the Authority has been established. A copy of tile Charter, and any amendments thereto, shall be provided to the StateAuditor. This Charter was APPROVED bvResolution No. 23_passed and adopted 6vthe Board oY County Commissioners of Spokane County, Washington of the — day of 2023. ATTEST: JOSH KERNS, VICE -CHAIR Ginna Vasquez, Clerk of the Board MEM Page 25 of 25 June 28,2023 Recommendation Spokane Regional Authorityfor Homelessness, Housing, Health and Safety Summary of Recommendations: A tremendous amount of public engagement supports the recommendation to form an integrated, single purpose, regional authority to effectively manage homelessness, housing, health and safety, and the impacts on the broader community, This consolidated, focused entity, a public corporation, will be accountable for significant and measurable reduction of our region's homeless population and for ensuring safe and healthy outcomes for the homeless and for the entire community. This regional authority will take action to improve the quality of life for all citizens byleveraging investments and alignment ofactivities inthe areas ofhousing, health/social services and safety. This organization will unite existing housing and human services resources under single leadership with responsibility to a governing board and will be accountable for building further integration opportunities with key operations groups throughout the region including mnumber mfhealth ,safety and housing entities aswell asthe community atlarge. Guiding Principles: A number of guiding principles and core beliefs led the way in this process. We assume: 0 Our region cares for those in need and our service providers are doing hard but remarkable work. w Our regionwants and deserves aclean, safe and healthy community. 0 Individuals can be helped out of homelessness with appropriate services and an expectation tosucceed. e Our regioncannotrnere|«bu||dbsVVeyoutofourhon)ekessnesso1ds-servkceVAN[} access to housing are the path to success. m Treatment isoften apriority. a Detention remains mnecessary accountability tool. 0 Emergency shelter |snot housing but aconnection point toservices. w integration ofdollars, services, people and data are critical to successfully and ousta|nab|ymanaging homelessness. • The integration of housing, health and safety are critical to long-term success. Resources currently Invested in housing and human services are siloed by both funding type and jurisdiction resulting inlack ofleverage toachieve program outcomes. Expenditure ofresources are based on short term need rather than long term strategy sustaining an emergency response environment. The method for distributing dollars creates a competitive rather than collaborative environment among service providers. Service providers and public safety organizations are overwhelmed and progress has been elusive, Over the past decade, even with significant increases in investment, homelessness continues to increase - a 34% increase }njust the last year — and impacts onthe community are being felt. • Mental health & substance abuse concerns continue tngrow w Citizens and visitors feel less safe m Support services are not keeping upwith demand • Businesses are losing customers w Blight isvisible and increasing integration is a step beyond collaboration where the assets both financial and can be put to work to create a unified strategy under centralized leadership. The result will deliver services to those in need and deliver clean and safe public spaces for all. Integration breaks down organizational silos and will utilize existing funding sources to facilitate the 0 Leveraged use of public funding sources to achieve more for each dollar invested 0 Delivery ofcentralized communication to provide clear, relevant and transparent information w Aon for housing and human services service providers across the region w Ability horeact swiftly toaddress chronic concerns and adapt toaddress emerging issues w Reduction ofshelter needs with oshift totriage and support services • Improved ability to enforce 'clean and safe' ordinances with increased capacity for treatment and detention m Development of an integrated strategy which includes housing with enhanced service requirements * Accountability for achieving outcomes for the entire community 0 Creation ofnecessary enalytics to demonstrate successes aswell asweaknesses 0 Formation ofnecessary policy tosupport the integrated strategy integration is the key to facilitating aseismic shift inpriorities todeliver measurable outcomes in housing AND robust services to meet individual needs as well as enhanced enforcement ability for public safety Though the regional entity will adapt and evolve overtime, the first steps \nintegration wil| include staffing and funds derived from State, Federal and Local funding sources that are used for housing and human services. State and Federal funding from the regionalpartners would be consolidated under central leadership of the regional entity. Current staff from the regional jurisdictions which are funded through State, Federal and Local funding sources would be assigned tothe regionalentitvandmperataundertheauthmritvmndleadersh1pofthesanne.The various volunteer boards of the regional partners would then work with the new regional entity. The governance model will include amix ofelected officials, who have authority and expertise from key sectors of the community at large. The governance model will consist of 2. Executive Committee Board seats for the partner jurisdictions are allocated based on the magnitude of resources currently under management. Individuals and/or agencies who may receive benefit of public funds investments may participate on the Continuum of Care and other advisory boards. Governing Board Authority's vision, mission, and strategies. The recommended board structure of 13 members is as follows: 5 Standing Board Membmrsfrovn participating jurisdictions: w Spokane Mayor mrDesignee • Spokane City Council • County Commissioner w Valley City Council m Small Cities Representative from recommendations submitted by Authority Executive Director: N 0 lHousing Public 0 1Housing Private p lK0edicml w 1Behavioral Health 0 lPublic Safety 0 1Lived Experience a lBusiness ~ lPhi|anthnopy The board will hire and oversee anExecutive Director/CEO and all program and administrative staff will report to that Director. What are the top priorities: The first order ofbusiness ofthe regionalendtum8Ubatodelk/aro significantrmducMonin chronic homelessness —those unsheltered. Over the course of two years, the regionalendtvvxO| enable Spokane to outperform all counties in Washington state, on our way to being the best performing county ofour size |nthe country. The recommended 2year objectives aneas6oUows: Housing: 4096reduction |nunsheltered homeless: • Incentivize mixed income and multi -family residential development County wide with subsidy for set aside homeless placement • Begin shift from cmng[eganthousing model todistributed housing model • Require robust support services package for all subsidized housing units • Achieve 2D96annual throughput inall subsidized and transitional housing units Health: Establish integrated resource center: m Shift current shelter model toatriage support model with 72hour throughput • Provide sobering beds and connection tusupport services and housing • Provide treatment and beds for mental health and addiction • Provide misdemeanant detention space with access to treatment and support services w Co -locate misdemeanant court/probation and pretrial support services Safety: Diversion &KDmtention: • Utilize enforcement of sit & lie and camping ordinances to connect homeless to the integrated resource/detention center • Utilize enforcement of public drug use/possession ordinances to connect homeless to the integrated resource/detention center The regionalentitvmdl|befornmmdhulemis|adveacdoDofthereahzn'se|ectedoffidaLsfromthe various partner jurisdictions. Anouhi-urbdicdono||nterkzcalAereenlentmjUdefinegzvmrnance and operations for the entity and will lay out the Charter of the regional authority. Both the Interlocal Agreement and the Charter will then be adopted County -wide by the Spokane County Board ofCommissioners. Those documents include the detailed recommendations VVeare bringing forward tndevelop and operate the Authority and are attached |n draft form tuthis Executive Summary. What's next? With support from the community, the elected officials will take legislative action to establish the new regionalentity, Following legislative aution,aBoamdmdUbeformedandan Executive Director search launched. Throughout the startup period, Spokane Regional Collaborative will beavailable for support and community engagement will continue. As operational details are developed the Board will have operational control until such time as an Executive Director |snamed. A Way Home Washington Amedgroup Avista Better Health Together Blessings Under the Bridge Career Path Services Catholic Charities CHAS Christ Kitchen City Gate City of Airway Heights City of Cheney City of Medical Lake City of Spokane City of Spokane Valley City of Spokane Vally Law Enforcement Comm. Health Plan of Washington Common Good Community Colleges of Spokane Community Minded Enterprises Compassionate Addiction Treatment Continuum of Gard Cornerbooth Media Cup of Coat Water Department of Commerce Native Project Spokane Homeless Coalition Dept, Of Veteran Affairs New Hope Resource Center Spokane Housing Authority DOG Re -Entry Division Northside Rotary Spokane Police department Spokane Public Schools - HEART Downtown Rotary Our Place Spokane Regional Emergency Communications: Downtown Spokane Business Improvement District Pioneer Human Services Spokane Regional Heaithcist. Downtown Spokane Partnership Providence Hospital Spokane Transit Authority DSHS Revive Spokane Valley Partners Eastern Washington University Rising Strong StAloyaius Church Empire Health Foundation Salvation Army St Margarets Shelter Exchange Club Second Harvest Summit it for the Common Good Family Promise Shalom Ministries Tenants Union of Washington state The Gathering House Frontier Behavioral Health StiHC The Native Project Gonaga Haven Smith-Barbleri Foundation Together Washington Goodwill Industries SNAP - Spokane Neighborhood Action Partners -transitions Greater Spokane Inc Spokane Association of reallors Truth Ministries Habitat For Humanity Spokane Spokane Business & Commercial Property Council Union Gospel Mission Hello for Good Spokane City. Council Unitarian Universalist Church of Spokane Hope House Spokane City Library United Health Care House of Charity Spokane Community Colleges United Way HUD Spokane County Veterans Admthistration Village Cohousing Works Jewels Helping Hands Spokane County Board of Commissioners VGA, Hope House, Crosswalk, Young Adult Shelter Meals on Wheels Spokane County Continuum of Care West Plains Chamber of Commerce Molina Health Care Spokane County Library Women`s And Ghildren`s Free Restaurant Muittcare Spokane Spokane County Shernffs Office YWCA of Spokane THE WHY _ SAP i L o , - - t°:,: �El . t° .* ;: T litl- t 4E l t i= t -.t.. calllaboratWe cotYs.`?j.Fnity 7 __''.-i - i:;= gove `n-I w>. _ the- Issue THE WHAT C fir :i � IH:WV =V Stakeholder If-,alth 5 I t ., ,s Housing pis uidi� : Principies eritees Research €i i nl Ainalys'_s - Public R PERFOMANiC 4'p ffCE RE M E N T- SUCCESSFUL. REGIONAL INTEGRATED ENTITY 500 450 400 0 350 0 300 °'a 250 200 E T 150 100 50 438 Spokane County 134 52 M M M M Tacoma / Pierce County (47% lower) Boise t Ada County (69% lower) Houston F 3-Counties (88% lower) San Mega County (37% lower) SpokaneCountyYear-Around ..! Homeless Count Year Bed Increase 2,561 1,351 1,356 J 2,229 2,271 i -., i One-te:t:= i �_ ; T _tlitio linC l D of d,. coilaborzaFvc coil resources 11 governinnent flseissue F, J3tl c C tii= ICFa ' r-at Tics 't _ ucture [��TME NWHAT a_a -HealthR—KHousingoloing,ffincfpizfx� �trx SLrviees.. r t St3,'�I-z : fstar x4 -fE� Anapp �Ffc PruhcMAf MEASUREMENT SUCCESSFUL REGIONAL INTEGRATED ENTITY THE WHY collaboy "M— ",IT -"I i 1—it rel-om,ces 5 goverlimmit. ? v i_st=e a-pproach, cllint PC' rate6es sh-tual [��- VV �P.A- T. C : IH: E P. 0 1> 7 s�lt ure Health. 5 �!� Data t..iti. isi.,i�1 raiding Princip[o a, Services Housing Ainalyms '<(t Pi. C2i1.c_ stifict ue _. Public "FORM Sa t�.C}r MEASUREMENT S-UCCESSFUL REGIONAL INTEGRATED ENT11-1-Y ip1 A cry a fabme � _ EK�l H�H�l HOUSING NEED Lli z St-ipport Services ECONOMIC ` MENTAL HEALTH - Treatpie -ansitiona! Housing %etenti n ADDICTtON Text your questions to; (509) 219-0383 DRAFT ADVANCE AGENDA as of July 6, 2023; 12:30 p.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings July 18, 2023 Study Session, 6:00 p.m. 1. Motion Consideration: Change Order Poe Contract — Gloria Mantz 2.SCOPE, Graffiti Update — Erik Lamb 3. Spokane County Conservation District — Mike Basinger, Vicki Carter 4. BSNF/Pines GSP Update — Gloria Mantz 5. Council Goals & Priorities for LTAC — Chelsie Taylor 6. Update on Legislative Update, "Blake Fix' — Erik Lamb 7. Advance Agenda — Mayor Haley [due Tue July 10] (10 minutes) (15 minutes) (15 minutes) (10 minutes) (15 minutes) (10 minutes) (5 minutes) [*estimated meeting: 80 mins] July 25, 2023 Formal Meeting, 6:00 p.m. [due Tue July 18] Proclamation: National Night Out 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Admin Report: Spokane County Emergency Management — Virginia Clough, Chandra Fox (15 minutes) 3. Admin Report: Comprehensive Plan Amendment, CPA-23-01 — Levi Basinger (10 minutes) 4. Admin Report: Council 2024 Budget Goals — John Hohman (15 minutes) 5. Admin Report: Advance Agenda — Mayor Haley (5 minutes) 6. Info Only: Department Monthly Reports; Fire Dept Monthly Report [*estimated meeting: 40 mins] July 26, 2023 — State of the City Address August 1, 2023 Study Session, 6:00 p.m. (meeting cancelled —National Night Out) August 8, 2023, Formal Meeting, 6:00 p.m. [due Tue Aug 11 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. First Reading Ordinance 23 Comp Plan Amendment — Levi Basinger (10 minutes) 3. First Reading Ordinance 23 Comp Plan Amendment, Zoning map — Levi Basinger (5 minutes) 4. Motion Consideration: Council Goals & Priorities for Use of Lodging Tax — Chelsie Taylor (10 minutes) 5. Admin Report: Avista Stadium Update — John Hohman, Chris Duff (10 minutes) August 15, 2023 Studv Session, 6:00 p.m. ACTION ITEMS: 1. Second Reading Ordinance 23- Comp Plan Amendment — Levi Basinger 2. Second Reading Ordinance 23- Comp Plan Amendment, Zoning map — Levi Basinger NON -ACTION ITEMS: 3. Council 2024 Budget Goals — Chelsie Taylor, John Hohman 4. Advance Agenda — Mayor Haley August 22, 2023 Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Haley 3. Info Only: Department Monthly Reports; Fire Dept Monthly Report August 29, 2023 Studv Session, 6:00 p.m. 1. 2024 Budget, Estimated Revenues & Expenditures — Chelsie Taylor 2. Advance Agenda — Mayor Haley September 5, 2023 Study Session, 6:00 p.m. 1. Draft 2024 Legislative Agenda Update — Virginia Clough, Briahna Murray 2. Advance Agenda — Mayor Haley [due Tue Aug 81 (10 minutes) (5 minutes) (15 minutes) (5 minutes) [due Tue Aug 15] (5 minutes) (5 minutes) [due Tue Aug 221 (10 minutes) (5 minutes) [due Tue Aug 29] (10 minutes) (5 minutes) Draft Advance Agenda 7/6/2023 12:51:37 PM Page 1 of 2 September 12, 2023, Formal Meeting, 6:00 p.m. [due Tue Sept 5] Proclamation: Constitution Week 1. PUBLIC HEARING #1, 2024 Budget, Revenues & Property Tax — Chelsie Taylor (10 minutes) 2. Consent Agenda (claims, payroll, minutes, Motion to set 2024 Budget Hearing, for Oct 10) (5 minutes) 3. Motion Consideration: 2024 Legislative Agenda — Virginia Clough (5 minutes) September 19, 2023 Studv Session, 6:00 p.m. [due Tue Sept 12] 1. Proposed Ordinance Adoption 2024 Property Taxes — Chelsie Taylor (5 minutes) 2. Outside Agency Presentations (1: Social Service Agencies; 2: Eco. Dev Agencies—Chelsie Taylor (-100 minutes) 3. Advance Agenda — Mayor Haley (5 minutes) September 26, 2023 Formal Meeting, 6:00 p.m. [due Tue Sept 191 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Admin Report: Advance Agenda — Mayor Haley (5 minutes) 3. Info Only: Department Monthly Reports; Fire Dept Monthly Report October 3, 2023 Study Session, 6:00 p.m. [due Tue Sept 261 Proclamation: Domestic Violence Awareness Month 1. City Manager Presentation, 2024 Preliminary Budget — John Hohman (40 minutes) 2. Advance Agenda — Mayor Haley (5 minutes) October 10, 2023, Formal Meeting, 6:00 p.m. [due Tue Oct 3] 1. PUBLIC HEARING #2, 2024 Budget — Cbelsie Taylor (10 minutes) 2. First Reading Ordinance 23 Property Tax Ordinance — Cbelsie Taylor (10 minutes) 3. Consent Agenda (claims, payroll, minutes) (5 minutes) 4. Admin Report: 2023 Budget Amendment— Chelsie Taylor (10 minutes) October 17, 2023 Study Session. 6:00 p.m. [due Tue Oct 101 1. Advance Agenda —Mayor Haley (5 minutes) October 24, 2023 Formal Meeting, 6:00 p.m. [due Tue Oct 171 1. PUBLIC HEARING: 2023 Budget Amendment — Chelsie Taylor (10 minutes) 2. First Reading Ordinance 23 Amending 2023 Budget — Chelsie Taylor (10 minutes) 3. Consent Agenda (claims, payroll, minutes) (5 minutes) 4. Second Reading Ordinance 23-_Property Tax Ordinance — Chelsie Taylor (10 minutes) 5. First Reading Ordinance 23-_Adopting 2024 Budget — Chelsie Taylor (10 minutes) 6. Motion Consideration: Awards to Outside Agencies (Soc Service; Eco. Dev. Agencies)-C.Taylor (15 minutes) 7. Admin Report: Advance Agenda — Mayor Haley (5 minutes) 8. Info Only: Department Monthly Reports; Fire Dept Monthly Report *time for public or council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: 9-1-1 calls (delays, holding, etc.) ADU Appleway Trail Amenities Basement space Governance Manual LTAC Alt Appts Mirabeau Park Forestry Mgmt. Park Lighting Parking, Junk Vehicles, etc. PFD Presentation Prosecutor Services Protection of Utility Infrastructures SCRAPS SNAP Financial Assistance St. O&M Pavement Preservation Street Scaping, signs, trees, ete,(info) Transportation Benefit District Vehicle Wgt Infrastructure Impact Yellowstone Franchise Agreement Draft Advance Agenda 7/6/2023 12:51:37 PM Page 2 of 2