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2023, 09-26 Formal MeetingAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT Tuesday, September 26, 2023 6:00 p.m. Remotely via ZOOM Meeting and In Person at CenterPlace Regional Event Center 2426 N Discovery Place Spokane Valley, WA 99216 Council Requests Please Silence Four Cell Phones During Council Meeting NOTE: Members of the public may attend Spokane Valley Council meetings in -person at the address provided above, or via Zoom at the link below. Members of the public will be allowed to comment in -person or via Zoom as described below. Public comments will only be accepted for those items noted on the agenda as `public comment opportunity." If making a comment via Zoom, comments must be received by 4:00 pm the day of the meeting. • Sign up to Provide Oral Public Comment at the Meeting via Calling -In • Submit Written Public Comment Prior to the Meeting • Join the Zoom WEB Meeting CALL TO ORDER INVOCATION: Pastor Matthew Larson, Advent Lutheran PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COUNCILMEMBER REPORTS MAYOR'S REPORT PROCLAMATIONS: GENERAL PUBLIC COMMENT OPPORTUNITY: This is an opportunity for the public to speak on any subject except agenda action items, as public comments will be taken on those items where indicated. Please keep comments to matters within the jurisdiction of the City Government. This is not an opportunity for questions or discussion. Diverse points of view are welcome but please keep remarks civil. Remarks will be limited to three minutes per person. If a person engages in disruptive behavior or makes individual personal attacks regarding matters unrelated to City business, then the Council and/or Mayor may end that person's public comment time before the three -minute mark. To comment via zoom: use the link above for oral or written comments as per those directions. To comment at the meeting in person: speakers may sign in to speak but it is not required. A sign -in sheet will be provided at the meeting. NEW BUSINESS: 1. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of Claim Vouchers on September 26, 2023, Request for Council Action Form: 4,653,179.14. Council Agenda September 26, 2023 Page 1 of 2 b. Approval of Payroll for Pay Period ending September 15, 2023: $531,160.48. 2. Motion Consideration: Grant — Ecology's Water Quality Combined Funding Program — Adam Jackson [public comment opportunity] 3. Motion Consideration: State 2024 Legislative Agenda— Virginia Clough [public comment opportunity] 4. Motion Consideration: KPFF Consultants Agreement, Sullivan/Trent Design, Rob Lochmiller [public comment opportunity] ADMINISTRATIVE REPORT: 5. Admin Report: Transportation Benefit District (TBD) Formation — Erik Lamb, Adam Jackson, Deanna Gregory 6. Admin Report: Proposed Ordinance Adoption 2024 Property Taxes — Chelsie Taylor 7. Admin Report: JAG MOU — Erik Lamb, Assistant Chief Walter 8. Admin Report: Measure 1 Discussion — Erik Lamb 9. City Hall Update — Bill Helbig, Glenn Ritter 10. Advance Agenda — Mayor Haley INFORMATION ONLY (will not be reported or discussed): 11. Department Monthly Reports 12. Fire Dept Monthly Report COUNCIL COMMENTS CITY MANAGER COMMENTS EXECUTIVE SESSION: [RCW 42.30.110(1)(b)] Potential Acquisition of Real Estate. Proposed Motion: I move that Council adjourn into executive session for approximately 15 minutes to discuss potential acquisition of real estate and that no action will be taken upon return to open session. ADJOURNMENT Council Agenda September 26, 2023 Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 26, 2023 Department Director Approval: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: 09/06/2023 09/06/2023 09/11/2023 09/11/2023 09/12/2023 09/14/2023 61184-61232, wire 21678613 61233-61271 3,475,042.69 77,979.75 61272-61293, wires 33204150,34759803,34920630 99,151.12 10313-10352 (Park refunds) 6,760.00 61294-61336, 21822697 964,697.26 61337-61369 GRAND TOTAL: #001 - General Fund 001.011.000. City Council 001.013.000. City Manager 001.013.015. Legal 001.016.000. Public Safety 001.016.016. Precinct Shared Expenses 001.018.013. Deputy City Manager 001.018.014. Finance 001.018.016 Human Resources 001.018.017. Information Technology 001.033.000. Facilities Administration 001.033.033. Facilities — City Hall 001.033.034. Facilities — Other 001.040.000. Community/Public Works -Administration 001.040.041. Engineering 001.040.042.558. Economic Development 001.040.042.565. Housing/Homeless Services 001.040.043. Building 001.040.044. Planning 001.076.000. Parks & Rec—Administration 001.076.300. Parks & Rec-Maintenance 001.076.301. Parks & Rec-Recreation 001.076.302. Parks & Rec- Aquatics 001.076.304. Parks & Rec- Senior Center 001.076.305. Parks & Rec-CenterPlace 001.090.000.511. General Gov't- Council related 001.090.000.514. General Gov't -Finance related 001.090.000.517. General Gov't -Employee supply 001.090.000.518. General Gov't- Centralized Serv. 001.090.000.519. General Gov't -Other Services 001.090.000.550. General Gov't -Natural & Eco. 29,548.32 $4,653,179.14 001.090.000.560. General Gov't -Social Services 001.090.000.594. General Gov't -Capital Outlay 001.090.000.595. General Gov't-Roads/Streets Capital Other Funds: 101 — Street Fund 103 — Paths & Trails 104 — Tourism Facilities 105 — Hotel/Motel Tax 106 — Solid Waste 107 — PEG Fund 108 — Affordable & Supplemental Housing Sales Tax 120 — CenterPlace Operating Reserve 121 — Service Level Stabilization Reserve 122 — Winter Weather Reserve 204 — Debt Service 301 — REET 1 Capital Projects 302 — REET 2 Capital Projects 303 — Street Capital Projects 309 —Parks Capital Grants 310 — Civic Bldg. Capital Projects 311 —Pavement Preservation 312 — Capital Reserve 314 — Railroad Grade Separation Projects 315 — Transportation Impact Fees 316 — Economic Development Capital Projects 402 — Stormwater Management 403 — Aquifer Protection Area 501 — Equipment Rental & Replacement 502 — Risk Management 632 — Passthrough Fees & Taxes Project Numbers: 143 - Barker Rd/BNSF Grade Separation 205 - Sprague/Barker Intersection Improvement 223 - Pines Rd Underpass (&/ BNSF & Trent 249 - Sullivan & Wellesley Intersection Improv 273 - Barker/I-90 Interchange 275 - Barker Rd Widening - River to Euclid 285 - Indiana Ave Pres - Evergreen to Sullivan 286 - Broadway Preservation: Havana to Faucher 293 - 2018 CSS Citywide Reflective Signal BP 294 - Citywide Reflective Post Panels 299 - Argonne Rd Concrete Pavement Indiana to Mont. 300 - Pines & Mission Intersection Improvement 308 - Regional Decant Facility Canopy 309 - Local Access Streets: Barker Homes 311 - Sullivan Rd./SR 290 Interchange Project 313 - Barker Road/Union Pacific Crossing 314 - Balfour Park Frontage Improvements 315 - Brown's Park 2020 Improvements 316 - Balfour Park Improvements - Phase 1 317 - Appleway Stormwater Improvements 318 - Wilbur Sidewalk: Boone to Mission 320 - Sullivan Preservation: Sprague-8t1' 321 - Argonne Corridor Improvements- North of Knox 322 - City Hall Repairs 323 - Evergreen Road Preservation Project 326 - 2020 Citywide Reflective Post Panels 327 - Sprague Avenue Stormwater 328 - Sullivan Park Waterline 329 - Barker Road Imp- City Limits to Appleway 330 - WTSC 2021 School Zone Beacons 331 - COVID-19 Relief Funds 332 - NE Industrial Area - Sewer Extension 333 - Evergreen Rd Pres Broadway to Mission 334 - Sprague Ave Preservation 335 - Mission Ave over Evergreen Rd Deck Repair 338 - Loop Trail Project 339 - 2022 Local Access Streets: Summerfield E 340 - 8th Ave Sidewalk (Coleman to Park) 341 - Broadway Preservation- Faucher to Park 342 - 2022 School Zone Flashing Beacons 343 - Buckeye Avenue Sewer Extension 344 - Park Rd Sidewalk- Broadway to Cataldo 345 - Park Rd Sidewalk- Nora to Baldwin 346 - Bowdish Sidewalk 12th to 22nd 347 - Broadway and Park Intersection 350 — Balfour Facility RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists rn (n rn rn rn rn D) rn rn rn o 0 c � N O OJ 00R' S A Cl) CWO 00 CWJ) fD o 0 CD CD (fl CD O O cD O CO (D CO (O CO � G N N N N N Na N N N N N 61 CI) O O O O O O O O O O O Cp N N N N N N N N N N N W W W co co co W W W Cl) Cl) O O O o O O O O O O O < O O O O O O O O O O O to O V CA O OD V_ (D V W (3) CA 7 N W CVO � O W O OV W O00 ',,.0 O V (A 0) O) -+ V OD 00 N A K D O O c m D x r- m co z K 0 m O z m 0 O p m cmn z c) z Cl)m c � n m D � z m z � A m m D m cn O c < m z Cl)i mM z m 00 m c G) p < 0 Q° D n G) Z > Z Z Q r < cn � Cl)z z p Z c m z m C m C) - r Z O n n m z m OV C C W m N N N N W V Cl) W A 00 00 G) D Cl) O O (AD F C cn c O A A CA N DA) cJi) N ? 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N N W W 00 O N W 4 m cn -I o m N ;a Z c D � m m U) U) m m x Z m m O m m n z � D O O Z � � n cn O n D Lrl D w 4 n o C CD n o -n o c 3 o a `' 'v rn o Ul 6 4 CA m v 22 z r m z 0 U) m u 0o m 0 o o 0-1 CD 0 n 0 c N N �O ID D ODD ODD OD Ow0 OPD C W W co CD N N W CD t0 v ic O O w C m n 3 CD CD C 1 CD N q< '* su m CD CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 26, 2023 Department Director Approval: Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending Sep 15, 2023 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: BUDGET/FINANCIAL IMPACTS: Employees Gross: $ 449,316.06 Benefits: $ 81,844.42 Total payroll $ 531,160.48 Council Total $ - $ 449, 316.06 $ - $ 81,844.42 $ - $ 531,160.48 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 26, 2023 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration —Water Quality Combined Funding Program Grant Application GOVERNING LEGISLATION: RCW 35.77.010: Six Year Transportation Improvement Program PREVIOUS COUNCIL ACTION TAKEN: • Annual adoption of the 6-year Transportation Improvement Program (TIP) • September 27, 2022 — City Council authorized the City Manager to apply to Ecology's 2022 Water Quality Combined Funding program for the Sprague Avenue Stormwater project between Herald and Mullan Roads. • September 12, 2023 — Administrative report discussing this Ecology 2023 grant. BACKGROUND: In August 2023, the Washington State Department of Ecology issued a Call for Projects for the Water Quality Combined Funding Program (WQC) for state fiscal year 2025. The application combines multiple funding programs into one application process where Ecology staff will evaluate each application received and separate them into respective funding pots. The following funding programs are available: • Clean Water State Revolving Fund — Loans - $200 million available • Stormwater Financial Assistance Program — State Grants - $17 million available • Clean Water Centennial Program — State Grants - $20 million available • Clean Water Act Section 319 — Federal Grants - $1.7 million available • Sewer Overflow & Stormwater Reuse Grants — Federal Grants - $1 million available The program timeline is contingent on the progress made by the state's legislative session starting in January 2024. Below is a summary of critical program dates: • Applications Due October 12, 2023 • Issue Draft Funding Award List January 30, 2024 • Final Funding Awards July 1, 2024 • Agreement Development July 2024 thru January 2025 • Start Work no later than April 2025 • Complete Work no later than June 2027 Potential City projects generally align mostly with the Stormwater Financial Assistance Program (SFAP) grants. The SFAP requires a 15% local match to an 85% Ecology funding award. Also, the City is eligible for the remaining programs, by rule, but general practice has led us to most often pursue the SFAP grant. The other programs have varying match requirements, ranging upwards to a 40% local match. In 2023, Ecology offered this funding opportunity for FY2024. 2023 marked Ecology's first year of implementing strict funding requirements for design and construction projects. Applicants that were seeking both engineering and construction funds for a single project were limited to a funding request of $300,000. Also, applicants seeking construction funds must provide an Ecology -approved engineering design for eligibility as part of the grant application. This requirement forced many agencies to withdraw construction -related grant requests and instead submit engineering -only grant requests. This new policy is reflected in the awarded funding list from 2023. There were 47 total awards. Only 12 were greater than $1 million. 16 were between $400,000 and $700,000. 19 were less than $300,000. To account for the program requirements, staff have reviewed its stormwater needs and compared eligible project elements to the SFAP grant requirements. Staff recommends applying for the design phase only for a single project: Montgomery Blvd. Stormwater Improvements between Argonne Rd and the Mansfield/Montgomery Roundabout. The estimated design cost is $250,000, equaling a $212,500 (85%) grant request and a $37,500 (15%) local match from Stormwater Fund 402. Figure 1 shows the estimated project limits. The project goal would be to improve the water quality treatment capacity of the existing stormwater facilities in the area. Based on the heavy industrial and freight -focused vehicle traffic, existing drywells along Montgomery Blvd. have a relatively `high' pollutant loading, as indicated by the red circles. Red indicates `high' pollutant loading, yellow indicates `moderate' pollutant loading, and green indicates `low' pollutant loading. If funded, the project's most aggressive timeline would generally go as follows: - Ecology funded design in 2025 thru 2026 (Ecology approval in 2026) - Apply for Ecology's construction funds in 2026, awards announced in 2027 - Start construction work in 2028 Further, if the design is funded, the City has no obligation to deliver the construction phase of the project and has no obligation to repay funds if the project does not go to construction. Figure 1. Proposed Stormwater Improvements on Montgomery Blvd. OPTIONS: Proceed with the staff recommendation and motion as written, 2) take other appropriate action. RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager, or designee, to apply for $212,500 from Ecology's Combined Water Quality Funding grant program for the Montgomery Boulevard Stormwater Improvements design project. BUDGET/FINANCIAL IMPACTS: The total estimated cost is $250,000. The program's minimum city match of 15% is estimated to be $37,500 and will be funded from Stormwater Fund 402. STAFF CONTACT: Adam Jackson, P.E. — Engineering Manager ATTACHMENTS: None CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 26, 2023 Department Director Approval: ❑ Check all that apply: ❑ consent ® old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: 2024 State Legislative Agenda GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: An admin report was provided to City Council on September 5 to discuss the draft 2024 State Legislative Agenda. BACKGROUND: Briahna Murray of Gordon Thomas Honeywell Government Relations presented potential items for the 2024 State Legislative Agenda on September 5 and responded to questions and comments. The draft 2024 State Legislative Agenda did not include a capital funding request because the city was successful in securing funding during the first year of the legislative biennium. The 2024 legislative session will be the second year of the two-year biennium and is a "non -budget" year; funding appropriations tend to be much smaller in non -budget years. Ms. Murray recommended that if the City wanted to pursue a funding request that smaller request amounts would be most competitive. The City Council expressed interest in making a capital budget request in 2024. A proposal to request $600,000 to help fund a new regional cross-country course facility has been added. Additionally, a request from the Idaho Central Spokane Valley Performing Arts Center was recently received asking the City to support their ongoing efforts to receive funding for their project. This item has been added to the legislative agenda for consideration. Follow up items from the September 5 meeting include the following policy priorities: • Reducing traffic fatalities including increased driver's education was included on the draft 2024 State Legislative Agenda. Council asked whether these proposals included proposed tax increases. Ms. Murray reviewed proposals from the Washington Traffic Safety Commission and none of them include new taxes; however, one of them did include the use of revenue -generating traffic safety cameras. Given this, language has been inserted that states the City supports efforts to reduce traffic fatalities "at no additional cost to residents." • Council asked whether homes being rebuilt after being lost to wildfires could be exempt from the new state building code requirement that banned natural gas. Since the September 51h Council meeting, the Building Code Council has removed the requirement to transition to natural gas and instead made other changes to the energy code to incentivize buildings to not utilize natural gas. It's unclear whether legislation will be introduced to exempt homes being rebuilt after being lost to wildfires from these new energy code requirements. However, if it is introduced, the City could weigh in on the bill based on the current legislative agenda language that states "evaluating the impact of the state energy and building codes on the cost of construction." • Council asked to add a statement encouraging the state to address mental health. A statement has been added under the public safety section of the agenda. • Council has asked to clarify that alternative response teams include models where an officer is present when responding to calls or incidents. The language in the agenda has been modified to clarify that an officer is a component of the City's alternative response programs. For additional background, there are two types of alternative response units. They are the Homeless Outreach Team, and the Behavioral Health Unit teams. Here are the details: o Homeless Outreach Teams: Funded by the Homeless Housing Assistance Act (HHAA) and City of Spokane Valley, consists of an officer paired with a social worker from Spokane Valley Partners. They respond to homelessness complaints. They offer social services and try to get them into housing. If the person refuses and continues to commit crimes, then law enforcement action is taken. o Behavioral Health Unit: SVPD has two of these teams, both are funded by a grant administered by WASPC via the Trublood settlement. These teams consist of an officer and a mental health clinician from Frontier Behavioral Health. They respond to crisis calls together, and work to de-escalate crisis calls, and conduct follow-up work to ensure that people with history of crisis calls stay stable (ensuring they have access to doctors and medication, electricity and food, counseling, etc). Policy statements on this second draft continue to elevate public safety, with the addition of requesting enactment of bold policies to address the fentanyl crisis. OPTIONS: Review and approve the proposed 2024 State Legislative Agenda or provide direction on funding requests (Capital Budget and Transportation Budget) and the policy statements. RECOMMENDED ACTION OR MOTION: Move to approve the proposed 2024 State Legislative Agenda. BUDGET/FINANCIAL IMPACTS: N/A STAFF CONTACT: Virginia Clough, Legislative Policy Coordinator and Briahna Murray, Gordon Thomas Honeywell Government Relations. ATTACHMENTS: Draft 2024 State Legislative Agenda OF Spokane ..;0o'" Valley 2024 Legislative Agenda 10210 E Sprague Avenue ♦ Spokane Valley WA 99206 Phone: (509) 720-5000 ♦ Fax: (509) 720-5075 ♦ www.spokanevalleywa.gov FUNDING REQUESTS Cross Country/Cyclocross Course The City of Spokane Valley asks the state to contribute $600,000 to a cross country/cyclocross course that can host events for youth, middle school, high school, collegiate, post -collegiate and master athletes. Cross country is a well -established running sport, while cyclocross is a form of bicycle racing. Located at Flora Park, the over 60- acre course will have the capacity to host premier events, attracting visitors to Spokane Valley and supporting the City's tourism sector. The greater community will also be served through new programming, clinics, and practice opportunities. The total cost of the project is $7 million. The City is applying for lodging tax funds of $4.4 million in partnership with Spokane Sports. The city and state funds are anticipated to be sufficient to construct a functioning course. The City will seek additional funds to complete complimentary amenities. Sullivan -Trent Interchange The City of Spokane Valley requests the state's partnership in rebuilding the Sullivan/Trent Interchange. The Sullivan Road bridge over Trent Avenue (SR 290) is 62 years old, has a "poor" condition rating, and has been struck by trucks at least six times in the last 10 years. The signalized interchange is expected to operationally fail by 2030 due to the tremendous growth in the region and the completion of the nearby Bigelow Gulch Road Corridor. The proposed roundabout replaces the existing signalized intersections that require dangerous left turns and may lead to fatal or serious injury collisions. The City of Spokane Valley is actively seeking federal funding for this project but will need state assistance in future years. Project design and right-of-way are fully funded. The construction phase of the project is $36.5 million. The City's $17.2 million RAISE grant was considered by the Secretary of Transportation but did not receive an award this year. A $15.3 million grant request from the Federal Local Bridge Program administered through WSDOT is still pending. Awards are expected in September 2023. SUPPORT REQUEST Support for Performing Arts Center The City of Spokane Valley supports ongoing efforts by the Idaho Central Spokane Valley Performing Arts Center to utilize state and federal grants to fund a state -of -the art 59,000 square -foot performing arts center housing a 475- seat main stage, 200-seat flexible studio theater, acting conservatory for area youth and event and business meeting space. POLICY STATEMENTS Public safety is the City Council's highest priority. The Spokane Valley City Council and its residents support a commonsense and meaningful approach to public safety policies that protect lives and property and do not erode trust in government. Examples include: • Enacting bold policies to address the fentanyl crisis. • Encouraging the state to fully fund and support a comprehensive behavioral and mental health system to serve all areas of the state. • Ensuring that the state's policy on possession of controlled substances can be implemented with readily available treatment services and swift and meaningful consequences for those who fail or lack a willingness to complete treatment. • Re-establishing a reasonable suspicion standard for when officers engage in vehicular pursuits. • Increasing investments in alternative response teams, such as the City's behavioral health unit and homeless outreach that pair an officer with either a social worker or a mental health professional in a co -responder model. • Increasing resources to hire, train, retain, and protect law enforcement officers. • Supporting efforts to reduce traffic fatalities at no additional cost to residents, including increased driver's education. The City calls on the state to remove barriers to the construction of housing to make it more affordable. These include, but are not limited to: • Continuing to revise condominium liability regulations. • Evaluating the impact of the state energy and building codes on the cost of construction. • Providing tax incentives. The City of Spokane Valley calls on the Legislature to provide relief to Washington's taxpayers, as has occurred in other states. A foundational belief for the Spokane Valley City Council and the citizens they represent is that the most effective level of government is the one closest to the people. As such, the Council urges the Legislature to respect local decision -making. Some examples include management of right-of-way and land use decisions. The City requests that the Legislature protect and enhance local state -shared revenues to allow the City to deliver vital services to its residents. These funds include the Liquor Excise Tax Account, Liquor Board Profits, Municipal Criminal Justice Assistance Account, City -County Assistance Account, and Marijuana Revenues. The City of Spokane Valley will explore proposals making changes to the Growth Management Act, including making it easier to complete an urban growth area (UGA) swap. The City encourages the state to allocate adequate funding to cities to effectively implement planning directives from the state. POLICY STATEMENTS Like many in Washington State, the City of Spokane Valley is facing rising project costs amid an influx of state and federal funding and limited contractors. The City supports legislative efforts that aim to reform regulations that are causing project costs to rise, including implementing Disadvantaged Business Enterprise (DBE) goals that take into consideration the availability of DBE's regionally rather than state-wide. The City supports AWC legislative agenda items that serve the best interests of Spokane Valley. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 26, 2023 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: KPFF Consultant Agreement- Sullivan/Trent Interchange Final Design GOVERNING LEGISLATION: RCW 35.77.010, Perpetual Advanced Six -Year plans for coordinated transportation program expenditures. PREVIOUS COUNCIL ACTION TAKEN: • January 4, 2022: Administrative Report on amending the 2022-2027 Six Year Transportation Improvement Plan, which included this project; • January 11, 2022: Council passed Resolution 22-001, adopting the amended 2022- 2027 Six Year Transportation Improvement Plan, which included this project; • March 22, 2022: Administrative report providing a project update; • October 4, 2022: Administrative report providing a project update; • December 13, 2022: Administrative report: Consensus to advance the Alternative #2- Diamond Interchange w/ Roundabout to final design; • December 20, 2022: Passed motion to select preferred alternative for advancing project. BACKGROUND: The Sullivan Road/Trent(SR 290) interchange connects rural freight traffic with one of the region's busiest urban corridors. Sullivan Road between 1-90 and SR 290 is home to 9,000 jobs, 85% of which are directly related to freight. Large employers, including the Spokane Industrial Park and Amazon, move their goods and employees via Sullivan Road and Bigelow Gulch within Spokane County. Sullivan Road south of SR 290 is a WSDOT Freight and Goods Transportation System (FGTS) T-2 freight corridor that turns into a T-1 freight corridor south of Euclid Road and continues to its 1-90 connection, carrying over 10 million tons of freight annually. The connection of Bigelow Gulch Road into Sullivan Road dramatically impacts the operations of the SR 290 interchange. Peak hour traffic volumes are expected to continue increasing from 1,400 existing trips to 2,400 future trips now that the Bigelow Gulch Road improvements are complete. Additional trip information will be gathered in 2023 to verify these increases. Without reconstruction of the SR 290 interchange, it is expected that both westbound and eastbound ramp intersections will drop from a current Level of Service (LOS) C to LOS F by year 2030. This increase in traffic, and decrease in LOS, will degrade the safety of the existing interchange, slow the movement of rural freight into the urban area, and ultimately restrict economic growth in the region. In 2021, the City selected KPFF Consulting Engineers (KPFF) to evaluate alternative designs for the interchange. KPFF, along with City staff evaluated four alternatives in terms of cost, traffic flow, right-of-way needs, impacts to existing properties, constructability, safety, and other pertinent project elements in order for the City to select the preferred alternative to advance to final design. The four alternatives that were evaluated are: 1. Signalized Diamond Interchange 2. Diamond Interchange with Peanut Roundabout 3. Diverging Diamond Interchange 4. Jug Handle w/ Roundabouts Based on the engineering team's alternative analysis along with the community input, City staff recommended advancing Alternative #2-Diamond Interchange w/ Roundabout to final design. Alternative #2 provides the best level of service, rates the best in reduction in fatal and serious injury collision, rates the best in all total performance metrics for the alternative analysis, and was the most favored by the community and stakeholders, including the Washington State Department of Transportation. On December 20, 2022, the City Council passed a formal motion identifying Alternative #2 as the preferred alternative for advancing the project into design and construction. Because federal funds will be utilized to fund the final design phase, the City was required to go through another formal consultant selection process and the contract was assigned an unusually high Disadvantage Business Enterprise (DBE) goal of 16 percent. Staff issued a Request for Qualifications (RFQ) with the required DBE goal in mid -January of 2023 and advertised the RFQ for three weeks as required by FHWA. City then had to interview the consultant as the final part of the selection process. KPFF was the only firm that submitted a proposal and was again selected as the most highly qualified firm to complete the final design work. KPFF met with City staff and developed an initial scope for final design services and submitted it to the City for review in late March. KPFF prepared their fee based on the scope. In April, KPFF submitted their fee estimate to the City in the amount of $4.1 million. Staff felt this was too high and negotiated the scope and fee for several months. The scope and fee of the contract was finalized at the end of June. Regrettably, the reduced scope and fee dropped the DBE participation under the required goal. After seeking guidance from WSDOT on this issue, staff had to renegotiate with KPFF to add additional scope trying to achieve the high DBE goal assigned to this project. Finally, staff submitted the contract, scope and fee to WSDOT for concurrency in August meeting the required DBE goal. Unfortunately, two of the subconsultants had not worked in FHWA funded projects recently and did not have all of the required WSDOT audits which delayed the process another three weeks. The final negotiated fee for KPFF is $3,195,832.68 while the funding for the Preliminary Engineering and Final Design is shown below: Project Funding City Fund 312 $ 500,000 City Fund 301 $ 365,000 Federal Funds $ 3,819,500 Total Budget $ 4,684,500 OPTIONS: 1) Authorize the City Manager to execute the consultant agreement with KPFF Consulting Engineers, Inc. for final design and environmental services on the Sullivan/Trent Interchange Reconstruction Project. 2) Take other appropriate action. RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager to finalize and execute the consultant agreement with KPFF Consulting Engineers, inc. in an amount not to exceed $3,195,832.68 for the Sullivan/Trent Interchange Reconstruction Project. BUDGET/FINANCIAL IMPACTS: $43 million is the estimated cost for Alternative #2. The City has secured $3,819,500 of federal grants to completely fund the preliminary engineering phase of the project. Staff will pursue funding opportunities as they become available and as directed by Council. STAFF CONTACT: Rob Lochmiller, Engineer Manager ATTACHMENTS: Consultant Agreement Conceptual Plan — Alternative #2 Diamond Interchange with Peanut Roundabout Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Agreement Number: 23-169 Firm/Organization Legal Name (do not use dba's): KPFF Consulting Engineers, Inc. Address Federal Aid Number 421 W. Riverside Ave, Ste 425, Spokane, WA 99201 STBGUL-NHFP-CRRSAA-9932(078) UBI Number Federal TIN 578063612 91-0755897 Execution Date Completion Date December 31, 2025 1099 Form Required Federal Participation ❑ Yes ❑ No ■❑ Yes ❑ No Project Title Sullivan Road/SR 290 Interchange - Phase 2: PS&E Description of Work This project is being accomplished in three (3) phases as described in Exhibit A, Scope of Work. Phase 2 includes design, environmental documentation and permitting services to support bidding the project for construction. ❑■ Yes 16% No DBE Participation Maximum Amount Payable: $3,195,832.68 El Yes ❑ No MBE Participation ❑ Yes ❑ No WBE Participation ❑ Yes ❑ No SBE Participation Index of Exhibits Exhibit A Scope of Work Exhibit B DBE Participation Exhibit C Preparation and Delivery of Electronic Engineering and Other Data Exhibit D Prime Consultant Cost Computations Exhibit E Sub -consultant Cost Computations Exhibit F Title VI Assurances Exhibit G Certification Documents Exhibit...1.J...........................Ei.ability Insurance ... Inerease ......................... Exhibit I Alleged Consultant Design Error Procedures Exhibit J Consultant Claim Procedures Local Agency A&E Professional Services Agreement Number 23-169 Negotiated Hourly Rate Consultant Agreement Revised 0713012022 Page 1 of 14 THIS AGREEMENT, made and entered into as shown in the "Execution Date" box on page one (1) of this AGREEMENT, between the City of Spokane valley hereinafter called the "AGENCY," and the "Firm / Organization Name" referenced on page one (1) of this AGREEMENT, hereinafter called the "CONSULTANT." WHEREAS, the AGENCY desires to accomplish the work referenced in "Description of Work" on page one (1) of this AGREEMENT and hereafter called the "SERVICES;" and does not have sufficient staff to meet the required commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide the necessary SERVICES; and WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating to professional registration, if applicable, and has signified a willingness to furnish consulting services to the AGENCY. NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein, or attached and incorporated and made a part hereof, the parties hereto agree as follows: I. General Description of Work The work under this AGREEMENT shall consist of the above -described SERVICES as herein defined, and necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor, and related equipment and, if applicable, sub -consultants and subcontractors necessary to conduct and complete the SERVICES as designated elsewhere in this AGREEMENT. II. General Scope of Work The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit "A" attached hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was developed utilizing performance based contracting methodologies. III. General Requirements All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress, and presentation meetings with the AGENCY and/or such State, Federal, Community, City, or County officials, groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days' notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit "A." The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will outline in written and graphical form the various phases and the order of performance of the SERVICES in sufficient detail so that the progress of the SERVICES can easily be evaluated. The CONSULTANT, any sub -consultants, and the AGENCY shall comply with all Federal, State, and local laws, rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of Washington. Local Agency A&E Professional Services Agreement Number 23-169 Negotiated Hourly Rate Consultant Agreement Revised 0713012022 Page 2 of 14 Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required, per 49 CFR Part 26, shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will be shown on Exhibit "B" attached hereto and by this reference made part of this AGREEMENT. If the Prime CONSULTANT is, a DBE certified firm they must comply with the Commercial Useful Function (CUF) regulation outlined in the AGENCY's "DBE Program Participation Plan" and perform a minimum of 30% of the total amount of this AGREEMENT. It is recommended, but not required, that non -DBE Prime CONSULTANTS perform a minimum of 30% of the total amount of this AGREEMENT. In the absence of a mandatory DBE goal, a voluntary SBE goal amount of ten percent of the Consultant Agreement is established. The Consultant shall develop a SBE Participation Plan prior to commencing work. Although the goal is voluntary, the outreach efforts to provide SBE maximum practicable opportunities are not. The CONSULTANT, on a monthly basis, shall enter the amounts paid to all firms (including Prime) involved with this AGREEMENT into the wsdot.diversitycompliance.com program. Payment information shall identify any DBE Participation. All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned. All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit "C — Preparation and Delivery of Electronic Engineering and other Data." All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or on behalf of the AGENCY of any such instruments of service, not occurring, as a part of this SERVICE, shall be without liability or legal exposure to the CONSULTANT. Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other parry by (i) certified mail, return receipt requested, or (ii) by email or facsimile, to the address set forth below: If to AGENCY: If to CONSULTANT: Name: City Clerk Name: Mark Brower Agency: City of Spokane Valley Agency: KPFF Consulting Engineers, Inc. Address: 10210 E. Sprague Avenue Address: 421 W. Riverside Ave, Suite 425 City: Spokane Valley State: WA Zip: 99206 City: Spokane State: WA Zip:99201 Email: mpatterson@spokanevalleywa.gov Email: mark.brower@kpff.com Phone: 509.720.5102 Phone: 509.385.0922 Facsimile: N/A Facsimile: N/A IV. Time for Beginning and Completion The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by the AGENCY. All work under this AGREEMENT shall conform to the criteria agreed upon detailed in the AGREEMENT documents. These SERVICES must be completed by the date shown in the heading of this AGREEMENT titled "Completion Date." The established completion time shall not be extended because of any delays attributable to the CONSULTANT, but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the established completion time. Local Agency A&E Professional Services Agreement Number 23-169 Negotiated Hourly Rate Consultant Agreement Revised 0713012022 Page 3 of 14 V. Payment Provisions The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete SERVICES. The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31 (www.ecfr.gov). A. Hourly Rates: Hourly rates are comprised of the following elements - Direct (Raw) Labor, Indirect Cost Rate, and Fee (Profit). The CONSULTANT shall be paid by the AGENCY for work done, based upon the negotiated hourly rates shown in Exhibits "D" and "E" attached hereto and by reference made part of this AGREEMENT. These negotiated hourly rates will be accepted based on a review of the CONSULTANT's direct labor rates and indirect cost rate computations and agreed upon fee. The accepted negotiated rates shall be memorialized in a final written acknowledgment between the parties. Such final written acknowledgment shall be incorporated into, and become a part of, this AGREEMENT. The initially accepted negotiated rates shall be applicable from the approval date, as memorialized in a final written acknowledgment, to 180 days following the CONSULTANT's fiscal year end (FYE) date. The direct (raw) labor rates and classifications, as shown on Exhibits "D" and "E" shall be subject to renegotiations for each subsequent twelve (12) month period (180 days following FYE date to 180 days following FYE date) upon written request of the CONSULTANT or the AGENCY. The written request must be made to the other party within ninety (90) days following the CONSULTANT's FYE date. If no such written request is made, the current direct (raw) labor rates and classifications as shown on Exhibits "D" and "E" will remain in effect for the twelve (12) month period. Conversely, if a timely request is made in the manner set forth above, the parties will commence negotiations to determine the new direct (raw) labor rates and classifications that will be applicable for the twelve (12 month period. Any agreed to renegotiated rates shall be memorialized in a final written acknowledgment between the parties. Such final written acknowledgment shall be incorporated into, and become a part of, this AGREEMENT. If requested, the CONSULTANT shall provide current payroll register and classifications to aid in negotiations. If the parties cannot reach an agreement on the direct (raw) labor rates and classifications, the AGENCY shall perform an audit of the CONSULTANT's books and records to determine the CONSULTANT's actual costs. The audit findings will establish the direct (raw) labor rates and classifications that will applicable for the twelve (12) month period. The fee as identified in Exhibits "D" and "E" shall represent a value to be applied throughout the life of the AGREEMENT. The CONSULTANT shall submit annually to the AGENCY an updated indirect cost rate within 180 days of the close of its fiscal year. An approved updated indirect cost rate shall be included in the current fiscal year rate under this AGREEMENT, even if/when other components of the hourly rate are not renegotiated. These rates will be applicable for the twelve (12) month period. At the AGENCY's option, a provisional and/or conditional indirect cost rate may be negotiated. This provisional or conditional indirect rate shall remain in effect until the updated indirect cost rate is completed and approved. Indirect cost rate costs incurred during the provisional or conditional period will not be adjusted. The CONSULTANT may request an extension of the last approved indirect cost rate for the twelve (12) month period. These requests for provisional indirect cost rate and/or extension will be considered on a case -by -case basis, and if granted, will be memorialized in a final written acknowledgment. The CONSULTANT shall maintain and have accessible support data for verification of the components of the hourly rates, i.e., direct (raw) labor, indirect cost rate, and fee (profit) percentage. The CONSULTANT shall bill each employee's actual classification, and actual salary plus indirect cost rate plus fee. Local Agency A&E Professional Services Agreement Number 23-169 Negotiated Hourly Rate Consultant Agreement Revised 0713012022 Page 4 of 14 A. Direct Non -Salary Costs: Direct Non -Salary Costs will be reimbursed at the actual cost to the CONSULTANT. These charges may include, but are not limited to, the following items: travel, printing, long distance telephone, supplies, computer charges, and fees of sub -consultants. Air or train travel will be reimbursed only to lowest price available, unless otherwise approved by the AGENCY. The CONSULTANT shall comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs) in accordance with the WSDOT's Accounting Manual M 13-82, Chapter 10 — Travel Rules and Procedures, and all revisions thereto. Air, train, and rental card costs shall be reimbursed in accordance with 48 Code of Federal Regulations (CFR) Part 31.205-46 "Travel Costs." The billing for Direct Non -salary Costs shall include an itemized listing of the charges directly identifiable with these SERVICES. The CONSULTANT shall maintain the original supporting documents in their office. Copies of the original supporting documents shall be supplied to the STATE upon request. All above charges must be necessary for the SERVICES provided under this AGREEMENT. B. Maximum Amount Payable: The Maximum Amount Payable by the AGENCY to the CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT on page one (L) The Maximum Amount Payable does not include payment for extra work as stipulated in section XIII, "Extra Work." No minimum amount payable is guaranteed under this AGREEMENT. C. Monthly Progress Payments: Progress payments may be claimed on a monthly basis for all costs authorized in A and B above. Detailed statements shall support the monthly billings for hours expended at the rates established in Exhibit "D," including names and classifications of all employees, and billings for all direct non -salary expenses. To provide a means of verifying the billed salary costs for the CONSULTANT's employees, the AGENCY may conduct employee interviews. These interviews may consist of recording the names, titles, salary rates, and present duties of those employees performing work on the SERVICES at the time of the interview. D. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made promptly upon its verification by the AGENCY after the completion of the SERVICES under this AGREEMENT, contingent upon receipt of all PS&E, plans, maps, notes, reports, electronic data, and other related documents, which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims. The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time of final audit all required adjustments will be made and reflected in a final payment. In the event that such final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to the AGENCY within thirty (30) calendar days of notice of the overpayment. Such refund shall not constitute a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of overpayment. Per WSDOT's "Audit Guide for Consultants," Chapter 23 "Resolution Procedures," the CONSULTANT has twenty (20) working days after receipt of the final Post Audit to begin the appeal process to the AGENCY for audit findings E. inspection of Cost Records: The CONSULTANT and their sub -consultants shall keep available for inspection by representatives of the AGENCY and the United States, for a period of six (6) years after receipt of final payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with the following exception: if any litigation, claim or audit arising out of, in connection with, or related to this AGREEMENT is initiated before the expiration of the six (6) year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be performed by the State Auditor, WSDOT's Internal Audit Office and /or at the request of the AGENCY's Project Manager. 23_ 1 69 Local Agency A&E Professional Services Agreement Number Negotiated Hourly Rate Consultant Agreement Revised 0713012022 Page 5 of 14 VI. Sub -Contracting The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit "A" attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY and sub -consultant, any contract or any other relationship. Compensation for this sub -consultant SERVICES shall be based on the cost factors shown on Exhibit "E" attached hereto and by this reference made part of this AGREEMENT. The SERVICES of the sub -consultant shall not exceed its maximum amount payable identified in each sub consultant cost estimate unless a prior written approval has been issued by the AGENCY. All reimbursable direct labor, indirect cost rate, direct non -salary costs and fee costs for the sub -consultant shall be negotiated and substantiated in accordance with section V "Payment Provisions" herein and shall be memorialized in a final written acknowledgment between the parties All subcontracts shall contain all applicable provisions of this AGREEMENT, and the CONSULTANT shall require each sub -consultant or subcontractor, of any tier, to abide by the terms and conditions of this AGREEMENT. With respect to sub -consultant payment, the CONSULTANT shall comply with all applicable sections of the STATE's Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011. The CONSULTANT, sub -recipient, or sub -consultant shall not discriminate on the basis of race, color, national origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT -assisted contracts. Failure by the CONSULTANT to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination of this AGREEMENT or such other remedy as the recipient deems appropriate. VII. Employment and Organizational Conflict of Interest The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of this agreement. For breach or violation of this warrant, the AGENCY shall have the right to annul this AGREEMENT without liability or, in its discretion, to deduct from this AGREEMENT price or consideration or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen's Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made by a third party as a consequence of any act or omission on the part of the CONSULTANT's employees or other persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the CONSULTANT. The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of this AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except regularly retired employees, without written consent of the public employer of such person if he/she will be working on this AGREEMENT for the CONSULTANT. Agreement Number: 23-169 Local Agency A&E Professional Services Agreement Number Negotiated Hourly Rate Consultant Agreement Revised 0713012022 Page 6 of 14 VIII. Nondiscrimination During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, sub -consultants, subcontractors and successors in interest, agrees to comply with the following laws and regulations: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. Chapter 21 Subchapter V § 2000d through 2000d4a) • Federal -aid Highway Act of 1973 (23 U.S.C. Chapter 3 § 324) • Rehabilitation Act of 1973 • Civil Rights Restoration Act of 1987 (Public Law 100-259) • American with Disabilities Act of 1990 (42 U.S.C. Chapter 126 § 12101 et. seq.) • 23 CFR Part 200 • 49 CFR Part 21 (29 U.S.C. Chapter 16 Subchapter V § • 49 CFR Part 26 794) • RCW 49.60.180 • Age Discrimination Act of 1975 (42 U.S.C. Chapter 76 § 6101 et. seq.) In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit "F" attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit "F" in every sub -contract, including procurement of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. IX. Termination of Agreement The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten (10) days written notice to the CONSULTANT. In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged at the time of termination of this AGREEMENT, plus any direct non -salary costs incurred up to the time of termination of this AGREEMENT. No payment shall be made for any SERVICES completed after ten (10) days following receipt by the CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2) of this section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for any excess paid. If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT, the above formula for payment shall not apply. In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES to the date of termination, the amount of SERVICES originally required which was satisfactorily completed to date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of termination, the cost to the AGENCY of employing another firm to complete the SERVICES required and the time which may be required to do so, and other factors which affect the value to the AGENCY of the SERVICES performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount, which would have been made using the formula set forth in paragraph two (2) of this section. If it is determined for any reason, that the CONSULTANT was not in default or that the CONSULTANT's failure to perform is without the CONSULTANT's or its employee's fault or negligence, the termination shall be deemed to be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed for actual costs in accordance with the termination for other than default clauses listed previously. Local Agency A&E Professional Services Agreement Number 23-169 Negotiated Hourly Rate Consultant Agreement Revised 0713012022 Page 7 of 14 The CONSULTANT shall, within 15 days, notify the AGENCY in writing, in the event of the death of any member, partner, or officer of the CONSULTANT or the death or change of any of the CONSULTANT's supervisory and/or other key personnel assigned to the project or disaffiliation of any principally involved CONSULTANT employee. The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50% or more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s) of this AGREEMENT. If termination for convenience occurs, final payment will be made to the CONSULTANT as set forth in the second and third paragraphs of this section. Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the CONSULTANT, or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY. Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the CONSULTANT. X. Changes of Work The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as necessary to correct errors appearing therein, without additional compensation thereof. Should the AGENCY find it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered as Extra Work and will be paid for as herein provided under section XIII "Extra Work." XI. Disputes Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within 10 days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and binding on the parties of this AGREEMENT; provided however, that if an action is brought challenging the Director of Public Works or AGENCY Engineer's decision, that decision shall be subject to judicial review. If the parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under the procedures found in Exhibit "J". In the event that either parry deem it necessary to institute legal action or proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto agree that all questions shall be resolved by application of Washington law and that the parties have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. XII. Legal Relations The CONSULTANT, any sub -consultants, and the AGENCY shall comply with all Federal, State, and local laws, rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of Washington. The CONSULTANT shall defend, indemnify, and hold the State of Washington (STATE) and the AGENCY and their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the negligence of, or the breach of any obligation under this AGREEMENT by, the CONSULTANT or the CONSULTANT's agents, employees, sub consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable; provided that nothing herein shall require a CONSULTANT 23- Local Agency A&E Professional Services Agreement Number 169 Negotiated Hourly Rate Consultant Agreement Revised 0713012022 Page 8 of 14 to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold harmless the STATE and the AGENCY and their officers and employees from claims, demands or suits based solely upon the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the AGENCY, their agents, officers, employees, sub -consultants, subcontractors or vendors, of any tie , or any other persons for whom the STATE and /or the AGENCY may be legally liable; and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the CONSULTANT or the CONSULTANT's agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT is legally liable, and (b) the STATE and/or AGENCY, their agents, officers, employees, sub -consultants, subcontractors and or vendors, of any tier, or any other persons for whom the STATE and/or AGENCY may be legally liable, the defense and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT's negligence or the negligence of the CONSULTANT's agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable. This provision shall be included in any AGREEMENT between CONSULTANT and any sub -consultant, subcontractor and vendor, of any tier. The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the CONSULTANT's agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable, in performance of the Work under this AGREEMENT or arising out of any use in connection with the AGREEMENT of methods, processes, designs, information or other items furnished or communicated to STATE and/or the AGENCY, their agents, officers and employees pursuant to the AGREEMENT; provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or inventions resulting from STATE and/or AGENCY'S, their agents', officers and employees' failure to comply with specific written instructions regarding use provided to STATE and/or AGENCY, their agents, officers and employees by the CONSULTANT, its agents, employees, sub - consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable. The CONSULTANT's relation to the AGENCY shall be at all times as an independent contractor. Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its sole discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or any similar statute involving the CONSULTANT in the procurement of, or performance under, this AGREEMENT. The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT's own employees or its agents against the STATE and/or the AGENCY and, solely for the purpose of this indemnification and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. The Parties have mutually negotiated this waiver. Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable supplemental AGREEMENT, the CONSULTANT shall provide On -Call assistance to the AGENCY during contract administration. By providing such assistance, the CONSULTANT shall assume no responsibility for proper construction techniques, job site safety, or any construction contractor's failure to perform its work in accordance with the contract documents. The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Local Agency A&E Professional Services Agreement Number 23-169 Negotiated Hourly Rate Consultant Agreement Revised 0713012022 Page 9 of 14 Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the STATE. B. Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with minimum limits of one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000.00) in the aggregate for each policy period. C. Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage for any "Auto" (Symbol 1) used in an amount not less than a one million dollar ($1,000,000.00) combined single limit for each occurrence. Excepting the Worker's Compensation Insurance and any Professional Liability Insurance, the STATE and AGENCY, their officers, employees, and agents will be named on all policies of CONSULTANT and any sub - consultant and/or subcontractor as an additional insured (the "AIs"), with no restrictions or limitations concerning products and completed operations coverage. This coverage shall be primary coverage and non- contributory and any coverage maintained by the AIs shall be excess over, and shall not contribute with, the additional insured coverage required hereunder. The CONSULTANT's and the sub -consultant's and/or subcontractor's insurer shall waive any and all rights of subrogation against the AIs. The CONSULTANT shall furnish the AGENCY with verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the execution of this AGREEMENT to: Name: Rob Lochmiller Agency: City of Spokane Valley Address: 10210 E. Sprague Avenue City: Spokane Valley State: WA Zip: 99206 Email: rlochmiller@spokanevalley.org Phone: 509.720.5010 Facsimile: N/A No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY. The CONSULTANT's professional liability to the AGENCY, including that which may arise in reference to section IX "Termination of Agreement" of this AGREEMENT, shall be limited to the accumulative amount of the authorized AGREEMENT or one million dollars ($1,000,000.00), whichever is greater, unless the limit of liability is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT's professional liability to third parties be limited in any way. The parties enter into this AGREEMENT for the sole benefit of the parties, and to the exclusion of any third party, and no third party beneficiary is intended or created by the execution of this AGREEMENT. The AGENCY will pay no progress payments under section V "Payment Provisions" until the CONSULTANT has fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action as is available to it under other provisions of this AGREEMENT, or otherwise in law. Local Agency A&E Professional Services Agreement Number 23-169 Negotiated Hourly Rate Consultant Agreement Revised 0713012022 Page 10 of 14 XIII. Extra Work A. The AGENCY may at any time, by written order, make changes within the general scope of this AGREEMENT in the SERVICES to be performed. B. If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance of any part of the SERVICES under this AGREEMENT, whether or not changed by the order, or otherwise affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an equitable adjustment in the: (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms and shall modify this AGREEMENT accordingly. C. The CONSULTANT must submit any "request for equitable adjustment," hereafter referred to as "CLAIM," under this clause within thirty (30) days from the date of receipt of the written order. However, if the AGENCY decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before final payment of this AGREEMENT. D. Failure to agree to any adjustment shall be a dispute under the section XI "Disputes" clause. However, nothing in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed. E. Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable for this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement to this AGREEMENT. XIV. Endorsement of Plans If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering data furnished by them. XV. Federal Review The Federal Highway Administration shall have the right to participate in the review or examination of the SERVICES in progress. XVI. Certification of the Consultant and the Agency Attached hereto as Exhibit "G-1(a and b)" are the Certifications of the CONSULTANT and the AGENCY, Exhibit "G-2" Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions, Exhibit "G-3" Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying and Exhibit "G-4" Certificate of Current Cost or Pricing Data. Exhibit "G-3" is required only in AGREEMENTS over one hundred thousand dollars ($100,000.00) and Exhibit "G-4" is required only in AGREEMENTS over five hundred thousand dollars ($500,000.00.) These Exhibits must be executed by the CONSULTANT, and submitted with the master AGREEMENT, and returned to the AGENCY at the address listed in section III "General Requirements" prior to its performance of any SERVICES under this AGREEMENT. XVII. Complete Agreement This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement to this AGREEMENT. XVIII. Execution and Acceptance This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements, representations, warranties, covenants, and AGREEMENT's contained in the proposal, and the supporting material submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the terms and conditions thereof. Local Agency A&E Professional Services Agreement Number 23-169 Negotiated Hourly Rate Consultant Agreement Revised 0713012022 Page 11 of 14 XIX. Protection of Confidential Information The CONSULTANT acknowledges that some of the material and information that may come into its possession or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local, state, or federal statutes ("State's Confidential Information"). The "State's Confidential Information" includes, but is not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles credit card information, driver's license numbers, medical data, law enforcement records (or any other information identifiable to an individual), STATE and AGENCY source code or object code, STATE and AGENCY security data, non-public Specifications, STATE and AGENCY non -publicly available data, proprietary software, STATE and AGENCY security data, or information which may jeopardize any part of the project that relates to any of these types of information. The CONSULTANT agrees to hold the State's Confidential Information in strictest confidence and not to make use of the State's Confidential Information for any purpose other than the performance of this AGREEMENT, to release it only to authorized employees, sub - consultants or subcontractors requiring such information for the purposes of carrying out this AGREEMENT, and not to release, divulge, publish, transfer, sell, disclose, or otherwise make it known to any other party without the AGENCY's express written consent or as provided by law. The CONSULTANT agrees to release such information or material only to employees, sub -consultants or subcontractors who have signed a nondisclosure AGREEMENT, the terms of which have been previously approved by the AGENCY. The CONSULTANT agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized access to the State's Confidential Information. Immediately upon expiration or termination of this AGREEMENT, the CONSULTANT shall, at the AGENCY's option: (i) certify to the AGENCY that the CONSULTANT has destroyed all of the State's Confidential Information; or (ii) returned all of the State's Confidential Information to the AGENCY; or (iii) take whatever other steps the AGENCY requires of the CONSULTANT to protect the State's Confidential Information. As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following: the State's Confidential Information received in the performance of this AGREEMENT; the purpose(s) for which the State's Confidential Information was received; who received, maintained, and used the State's Confidential Information; and the final disposition of the State's Confidential Information. The CONSULTANT's records shall be subject to inspection, review, or audit upon reasonable notice from the AGENCY. The AGENCY reserves the right to monitor, audit, or investigate the use of the State's Confidential Information collected, used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing, or investigating may include, but is not limited to, salting databases. Violation of this section by the CONSULTANT or its sub -consultants or subcontractors may result in termination of this AGREEMENT and demand for return of all State's Confidential Information, monetary damages, or penalties It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information, which is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the confidentiality of such information during the term of this AGREEMENT and afterwards. All materials containing such proprietary and/or confidential information shall be clearly identified and marked as "Confidential" and shall be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT. Local Agency A&E Professional Services Agreement Number 23-169 Negotiated Hourly Rate Consultant Agreement Revised 0713012022 Page 12 of 14 The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT, or (b) as soon as such confidential or proprietary material is developed. "Proprietary and/or confidential information" is not meant to include any information which, at the time of its disclosure: (i) is already known to the other parry; (ii) is rightfully disclosed to one of the parties by a third party that is not acting as an agent or representative for the other party, (iii) is independently developed by or for the other parry; (iv) is publicly known; or (v) is generally utilized by unaffiliated third parties engaged in the same business or businesses as the CONSULTANT. The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure laws. As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and or confidential or otherwise exempt, unless such disclosure is required under applicable state or federal law. If a public disclosure request is made to view materials identified as "Proprietary and/or confidential information" or otherwise exempt information, the AGENCY will notify the CONSULTANT of the request and of the date that such records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure, the AGENCY will release the requested information on the date specified. The CONSULTANT agrees to notify the sub -consultant of any AGENCY communication regarding disclosure that may include a sub -consultant's proprietary and/or confidential information. The CONSULTANT notification to the sub -consultant will include the date that such records will be released by the AGENCY to the requester and state that unless the sub -consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure the AGENCY will release the requested information. If the CONSULTANT and/or sub -consultant fail to obtain a court order or other judicial relief enjoining the AGENCY by the release date, the CONSULTANT shall waive and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages, liabilities, or costs associated with the AGENCY's said disclosure of sub - consultants' information. XX. Records Maintenance During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6) years from the date of final payment to the CONSULTANT, the CONSULTANT shall keep, retain, and maintain all "documents" pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all "documents" pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT's place of business during normal working hours. If any litigation, claim, or audit is commenced, the CONSULTANT shall cooperate with AGENCY and assist in the production of all such documents. "Documents" shall be retained until all litigation, claims or audit findings have been resolved even though such litigation, claim, or audit continues past the six (6) year retention period. For purposes of this AGREEMENT, "documents" means every writing or record of every type and description, including electronically stored information ("ESI"), that is in the possession, control, or custody of the CONSULTANT, including, without limitation, any and all correspondences, contracts, AGREEMENTS, appraisals, plans, designs, data, surveys, maps, spreadsheets, memoranda, stenographic or handwritten notes, reports, records, telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records, work sheets, charts, notes, drafts, scribblings, recordings, visual displays, photographs, minutes of meetings, tabulations, computations, summaries, inventories, and writings regarding conferences, conversations or telephone conversations, and any and all other taped, recorded, written, printed or typed matters of any kind or description; every copy of the foregoing whether or not the original is in the possession, custody, or control of the CONSULTANT, and every copy of any of the foregoing, whether or not such copy is a copy identical to an original, or whether or not such copy contains any commentary or notation whatsoever that does not appear on the original. Local Agency A&E Professional Services Agreement Number 23-169 Negotiated Hourly Rate Consultant Agreement Revised 0713012022 Page 13 of 14 For purposes of this AGREEMENT, "ESP' means any and all computer data or electronic recorded media of any kind, including "Native Files", that are stored in any medium from which it can be retrieved and examined, either directly or after translation into a reasonably useable form. ESI may include information and/or documentation stored in various software programs such as Email, Outlook, Word, Excel, Access, Publisher, PowerPoint, Adobe Acrobat, SQL databases, or any other software or electronic communication programs or databases that the CONSULTANT may use in the performance of its operations. ESI may be located on network servers, backup tapes, smart phones, thumb drives, CDs, DVDs, floppy disks, work computers, cell phones, laptops, or any other electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder, including any personal devices used by the CONSULTANT or any sub -consultant at home. "Native files" are a subset of ESI and refer to the electronic format of the application in which such ESI is normally created, viewed, and /or modified The CONSULTANT shall include this section XX "Records Maintenance" in every subcontract it enters into in relation to this AGREEMENT and bind the sub -consultant to its terms, unless expressly agreed to otherwise in writing by the AGENCY prior to the execution of such subcontract. In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the "Execution Date" box on page one (1) of this AGREEMENT. Signature September 5, 2023 Date Signature Date Any modification, change, or reformation of this AGREEMENT shall require approval as to form by the Office of the Attorney General. Local Agency A&E Professional Services Agreement Number 23-169 Negotiated Hourly Rate Consultant Agreement Revised 0713012022 Page 14 of 14 Exhibit A See Attached Exhibit A: Scope of Work Scope of Work Project No. Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Revised 0713012021 23-169 Agreement Number SCOPE OF WORK SULLIVAN ROAD/STATE ROUTE 290 Interchange Reconstruction Project Final Design Submitted for: September 5, 2023 Prepared by: KPFF Consulting Engineers City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 2 of 45 TABLE OF CONTENTS WORKTASKS..............................................................................................................................................................................8 Task1.00 - Project Administration..................................................................................................................................8 Task 2.00 - Project Communication and Coordination............................................................................................8 Task3.00 - Project Schedule...............................................................................................................................................9 Task4.00 - Risk Management.............................................................................................................................................9 Task5.00 - Design Quality Program................................................................................................................................9 Task 6.00 - Topographic Survey Services and Right -of -Way Plans/Descriptions.....................................10 Task 6.10 - Supplemental Survey and Mapping.......................................................................................10 Task 6.20 - Right -of -Way Plans and Legal Descriptions.......................................................................11 Task 7.00 - Environmental Services and Permitting..............................................................................................11 Task 7.10 - Design Assistance and Early Agency Coordination.........................................................11 Task 7.20 - Section 106 Report (Cultural and Historic Resources)..................................................12 Task 7.30 - Environmental Justice Survey..................................................................................................13 Task 7.40 - ESA No Effect Letter.....................................................................................................................13 Task7.50 - Noise Study......................................................................................................................................14 Task 7.60 - NEPA Categorical Exclusion Documentation Form.........................................................15 Task 7.70 - Hazardous Materials Memo......................................................................................................16 Task7.80 - SEPA Exemption............................................................................................................................17 Task 7.90 - BNSF C&M Agreement.................................................................................................................17 Task 8.00 - Geotechnical Services..................................................................................................................................17 Task 8.10 - Geotechnical Project Setup........................................................................................................17 Task 8.20 - Geotechnical Explorations.........................................................................................................17 Task 8.30 - Geotechnical Design Services...................................................................................................19 Task8.40 - Project Management.................................................................................................................... 21 Task 9.00 - BNSF Coordination and Submittals....................................................................................................... 22 Task 10.00 - Inclusive Outreach and Public Engagement.................................................................................... 25 Task 10.10 - Community/Stakeholder Database.....................................................................................25 City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 3 of 45 Task 10.20 - City Council Briefings................................................................................................................ 25 Task 10.30 - Stakeholder Briefings and Presentations To Community Organizations............ 25 Task10.40 - Open House...................................................................................................................................25 Task 11.00 - Construction Methods and Maintenance of Traffic (MOT) Study ........................................... 26 Task11.10 - Civil Engineering......................................................................................................................... 27 Task 11.20 - Structural Engineering.............................................................................................................27 Task11.30 - Traffic Analysis............................................................................................................................ 27 Task 11.40 - Constructability Review/Cost Estimating........................................................................ 29 Task 12.00 - Plans, Specifications and Estimated Construction Cost - 30% Design Package .............. 29 Task12.10 - Civil Engineering......................................................................................................................... 29 Task 12.20 - Structural engineering..............................................................................................................30 Task 12.30 - Traffic beacons/Illumination/Signage.............................................................................. 30 Task 12.40 - Constructability Review/Cost Estimating/Construction Scheduling ................... 31 Task 13.00 - Plans, Specifications and Estimated Construction Cost - 60% Design Package .............. 31 Task13.10 - Civil Engineering......................................................................................................................... 31 Task 13.20 - Structural engineering..............................................................................................................32 Task 13.30 -Traffic Beacons/Illumination/Signage..............................................................................33 Task 13.40 - Constructability Review/Cost Estimating/Construction Scheduling ................... 34 Task 14.00 - Plans, Specifications and Estimated Construction Cost - 90% Design Package .............. 34 Task14.10 - Civil Engineering......................................................................................................................... 34 Task 14.20 - Structural engineering..............................................................................................................35 Task 14.30 -Traffic Beacons/Illumination/Signage..............................................................................35 Task 14.40 - Cost Estimating and Construction Schedule.................................................................... 36 Task 15.00 - Plans, Specifications and Estimated Construction Cost -100% Design Package............ 37 Task15.10 - Civil Engineering......................................................................................................................... 37 Task 15.20 - Structural engineering..............................................................................................................37 Task 15.30 -Traffic Beacons/Illumination/Signage..............................................................................38 Task 16.00 - Plans, Specifications and Estimated Construction Cost - Ad -Ready Construction Documents................................................................................................................................................................................ 39 City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 4 of 45 Task16.10 - Civil Engineering......................................................................................................................... 39 Task 16.20 - Structural engineering.............................................................................................................. 39 Task 16.30 -Traffic Beacons/Illumination/Signage..............................................................................39 Task 17.00 - WSDOT Design Approval.........................................................................................................................40 Task 17.10 - Intersection/Channelization Plans......................................................................................40 Task 17.20 - WSDOT Design Approval.........................................................................................................41 Task 17.30 - Project Development Approval.............................................................................................42 Task 17.40 - Transportation Management Plan....................................................................................... 42 Task18.00 - Hydraulic Report........................................................................................................................................ 43 Task19.00 - Utility Coordination................................................................................................................................... 44 Task20.00 - Bid Support Services.................................................................................................................................44 Task20.10 - Pre -Bid Meeting...........................................................................................................................44 Task 2 0.2 0 - Respond to Bidder Questions................................................................................................44 Task20.30 - Prepare Addenda........................................................................................................................ 45 City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 5 of 45 SCOPE OF WORK Introduction Project Background The Sullivan Road Corridor provides connections that are significant to local, regional, and interstate services that include shopping malls, industrial parks, freight companies, and other commercial businesses. This corridor connects Bigelow Gulch Road and Interstate 90 (I-90). Peak - hour traffic volumes are expected to nearly double along the Sullivan Road Corridor as a result of improvements to Bigelow Gulch Road. The Sullivan Road Corridor Study performed in 2015 looked at traffic impacts and made recommendations for both short- and long-term planning. The study analyzed future traffic growth between I-90 and Wellesley Avenue and determined future improvements were needed to maximize safety and efficient movement of both motorized and non -motorized users. Recommendations from the Sullivan Road Corridor Study included widening Sullivan Road from SR290 to the Wellesley Avenue, improving the SR290 interchange, and accommodating a future shared -use path. Project Purpose The purpose for the Sullivan Road/SR290 Interchange Reconstruction project is to further develop and evaluate the recommendations from the Sullivan Road Corridor Study as they relate to the Sullivan Road/SR290 Interchange. This project has three phases, described below. Phase 1 - Alternative Analysis and Evaluation Study Phase 1 work has been completed. The alternative analysis and evaluation study resulted in the selection of the preferred alternative for the reconstruction of the interchange, Diamond Interchange with Roundabouts. This interchange selection is now being advanced into Phase 2 of the project Phase 2 - Plans, Specifications and Cost Estimate Phase 2 is included in this scope of work and shall include: • Completion of 30%, 60%, 90%, and 100% Design Packages • Ad -Ready Construction Documents • Contract Specifications • Cost Estimate • Permitting • Inclusive Outreach and Public Engagement • Bid Assistance City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 6 of 45 Phase 3 - Construction Management Phase 3 is not part of this scope of work. Phase 3 includes construction management and construction support services for the completion of the project Project Objectives The objectives of Phase 2 of the project include: • Providing final design culminating in ad -ready construction documents. • Engaging the public, property owners, stakeholders, and business owners. • Coordinating and obtaining approval from BNSF, WSDOT, and the City Council and other City departments. • Obtaining required permits. • Acquiring needed right-of-way and temporary/permanent easements. • Positioning the project for future funding opportunities. Project Team and Services The project team shall perform the following services to deliver Phase 2 for the project as directed by the City: • Owner/Project Manager - City of Spokane Valley • Prime Design - KPFF Consulting Engineers • Civil Engineering - KPFF Consulting Engineers • Structural Engineering - KPFF Consulting Engineers • Traffic Analysis - Fehr and Peers • Traffic Beacons/Signals/Illumination - DKS • Geotechnical Engineering - HWA • Land Surveying - KPFF Consulting Engineers • Environmental Permitting Services -Widener & Associates • Stakeholder/Public Outreach - KPFF Consulting Engineers • Constructability/Cost Estimating/Construction Scheduling/Risk Assessment - Ott -Sakai General Project Assumptions Following are general assumptions for the project • WSDOT standard bid items shall be used for all items on the project unless unavailable for items specified by special provisions. • WSDOT shall review and approve project elements that could affect SR290. • The budget may be moved from one task to another at the discretion of KPFF by notifying the CITY of the change, as long as the overall budget is not exceeded. • Project deliverable standards: 0 AutoCAD 2020, with Civil 3D. City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 7 of 45 o Plan sheets shall bear the CITY's Title Block. o StormShed, MGS Flood, MS Excel and/or other hydrologic and hydraulic software shall be utilized for drainage design. o AGI32 software shall be used for illumination design. o MS Excel shall be utilized for spreadsheets. o MS Word shall be utilized for word processing. o MS Project shall be utilized for scheduling. o MS PowerPoint shall be utilized for presentations. o AutoTurn for AutoCAD 2020 shall be utilized to evaluate vehicle turning movements. o ESRI ArcGIS products shall be used for the processing and presentation of geospatial information. Key Project Milestones Key Project Milestone Estimated Completion Date NTP October 2023 Construction Sequence Verification December 2023 30% PSE Design Package May 2024 60% PSE Design Package October 2024 NEPA Concurrence November 2024 90% PSE Design Package March 2024 100% PSE Design Package (Permit) May 2024 Ad -Ready Construction Documents June 2024 City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 8 of 45 WORK TASKS Task 1.00 - Project Administration KPFF shall provide services required to manage the contract, enter into professional agreements with subconsultants, prepare and process monthly invoicing, progress reporting and tracking of scope, schedule and budget. Monthly invoicing shall include progress reporting that demonstrates work accomplished during the invoice period, anticipated work in the next invoice period, and percent complete for each task. Assume 24-month project duration from NTP thru bid period. DELIVERABLES • Monthly progress reports and invoices (24) Task 2.00 - Project Communication and Coordination KPFF shall partner and coordinate with the City through voice and written correspondence to accomplish the project KPFF shall have ongoing responsibility to ensure the team is updated on necessary project tasks and has the required information to complete them. KPFF shall facilitate project coordination meetings with the City and with the project team as outlined here: • Team meetings o Participation in project meetings with the City o Participation in internal consultant team meetings ASSUMPTIONS • Meetings will be held virtually (via MS Teams or similar) and shall include: 0 1 hour for preparation 0 1 hour for meeting 0 1 hour for summary notes • Total meetings per team member: o KPFF Consulting Engineers: ■ Project Manager 24 meetings ■ Civil Lead 24 meetings ■ Structural Lead 24 meetings ■ Survey 2 meetings ■ Outreach 8 meetings o Fehr and Peers 6 meetings o DKS 6 meetings o HWA 8 meetings City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 9 of 45 o Widener & Associates 12 meetings o DCI Engineers 8 meetings o Ott -Sakai 8 meetings DELIVERABLES • Meeting agendas, attendance and summary notes Task 3.00 - Project Schedule A project design schedule shall be created in Microsoft Project spanning the life of the project The schedule shall be updated on a quarterly basis. DELIVERABLES • Project schedule in both Microsoft Project and pdf formats • Project schedule with quarterly updates. Task 4.00 - Risk Management The Consultant shall track known project risks in a risk matrix. The matrix shall be reviewed and addressed at each coordination meeting with the project team and City. Mitigation strategies and tactics shall be deployed and evaluated as required to manage project risks. The Consultant shall evaluate construction related risks from the matrix using WSDOT's "Project Risk Analysis Model" to help inform cost estimates. The tool shall be run two (2) times. Once prior to the 90% cost estimate and prior to the final cost estimate. KPFF shall review model predictions with the City and make one round of adjustments for each model run. DELIVERABLES • Risk management matrix with updates • Project risk analysis model runs at 90% PSE design package and for final cost estimate. Task 5.00 - Design Quality Program The Design Quality Program shall include both Design Quality Control (DQC) and Design Quality Assurance (DQA). Design Quality Control is the first step and shall be led by the "front-line" design engineers and drafters, as well as senior discipline reviewers assigned to this project Design Quality Assurance is the process of providing a peer level review to ensure project level DQC checks have occurred and to verify all comments have been addressed. The two-step process shall follow the written procedures developed in the Design Quality Program. The Design Quality Program is intended to be a living document that is updated on an as needed basis. The Design Quality City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 10 of 45 Assurance Manager (DQAM) is responsible for updating the DQP throughout the duration of the project DELIVERABLES • Draft QCP Document • Final QCP Document Task 6.00 - Topographic Survey Services and Right -of -Way Plans/Descriptions TASK 6.10 - SUPPLEMENTAL SURVEY AND MAPPING KPFF shall augment the previous topographic and boundary survey work completed during Phase 1 with the following activities: • Updating utility locates • Supplemental survey as defined below (assume two days for this effort): o SR290: an additional 400 feetto the west o SR290: an additional 450 feetto the east o Progress Road: 250 feet north of SR290 o Sullivan Road: 1200 feet north to E. Wellesley Avenue o E. Upland Drive: 200 feet west of Sullivan Road o Intersection of Sullivan Rd and E. Kiernan Ave with additional 200 ft of E. Kiernan Ave east and west of Sullivan Rd. City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 11 of 45 DELIVERABLES • Updated Auto CAD basemap in 2020 format, the surface file shall be a Civil 3D surface. TASK 6.20 - RIGHT-OF-WAY PLANS AND LEGAL DESCRIPTIONS KPFF shall prepare right-of-way plans for up to fourteen (14) parcels. • Right-of-way plans will be prepared to WSDOT standards for review and approval and sealed by a professional engineer licensed in WA State. • A separate set of right-of-way plans will be formatted per the City of Spokane Valley CAD Standards for appraisal and acquisition activities and sealed by a professional engineer licensed in WA State. • Assume one review cycle for each set of right-of-way plans. KPFF shall prepare legal descriptions and exhibits for each acquisition parcel (up to fourteen (14)). • Legal descriptions will be prepared using the lines and computations developed for the right-of-way plans and will be sealed by a professional engineer licensed in WA State. • Assume one review cycle for each set of right-of-way plans. No field staking of proposed rights-of-way/easements is assumed. DELIVERABLES • Draft and Final Right -of -Way Plans (WSDOT Format) • Draft and Final Right -of -Way Plans (City Format) • Draft and Final Legal Descriptions Task 7.00 - Environmental Services and Permitting Widener and Associates (Widener) shall work with the Project Team to assess, prepare and obtain final approval of SEPA, NEPA and environmental permits from the appropriate regulatory authorities for the proposed projects. The scope of this work provides for the completion of the necessary NEPA documents and completing the NPDES permit. The work will be performed in accordance with WSDOT LAG manual. The following tasks are anticipated: TASK 7.10 - DESIGN ASSISTANCE AND EARLY AGENCY COORDINATION The Consultant will continue to assist the City in presenting the design to both the state and federal permitting agencies to identify regulatory issues and address potential minimization measures for the design. All permitting issues and the recommended permitting process for the preferred alternative will be documented in the project TS&L report City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 12 of 45 It is assumed that this effort will be accomplished with the graphics and design drawings required to complete the TS&L and to conduct the open houses and that no other special presentation materials are required. DELIVERABLES • The Consultant's permitting specialist will prepare meeting minutes and memoranda documenting the coordination activities with FRA and FHWA/WSDOT agencies, as required. • Coordination with BNSF to ensure the project is acceptable for them TASK 7.20 - SECTION 106 REPORT (CULTURAL AND HISTORIC RESOURCES) This work would include the preparation of the Section 106 report in accordance with the State Historic Preservation Office standards and guidelines. The work will include the following subtasks. 1. Pertinent literature on the archaeology, ethnography, and history of the project area will be reviewed to determine the existence of archaeological sites and to refine the probability of archaeological resources and traditional cultural places in the project areas. 2. The Consultant will maintain contact with the local tribes for any information on historic Indian use of the project area. 3. A systematic field reconnaissance will be conducted to identify previously recorded and/or unrecorded archaeological sites for the proposed project where ground -disturbing activities are expected to take place. Field reconnaissance will consist of the traverse of pedestrian transects at varying intervals, depending on terrain throughout the proposed project area. Shovel probes (digging a hole with a shovel) will be excavated, as deep as feasible, and in areas expected to have a high probability for cultural resources. Shovel probes will be augmented through auger probes to explore the deepest possible deposits. Shovel probes will be screened in highly probable areas and in soil matrixes too dense to identify small chipping debris. 4. All new sites will be mapped, photographed, and recorded on Washington State Archeological Inventory forms and submitted to the state Office of Archeological and Historic Preservation (OAHP) for Smithsonian numbers. Every effort will be made to include Tribal cultural resources personnel in assisting the field effort. Rights -of -entry will be provided by the City. DELIVERABLES • The draft Section 106 Report will be prepared to describe cultural resources identified in the project area to meet state and federal standards for reporting as outlined in the guidelines provided by the OAHP. The report will include summary background information appropriate to a cultural resources assessment of the project area, including environment, previous cultural resources studies, ethnography/ethno history, and history. A discussion of agency and Tribal consultation, methodology, the results of the investigation, and a map of City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 13 of 45 located archaeological sites will be provided. Recommendations will also be extended to any cultural resources that may be significant. Monitoring of construction excavation recommendations may also be included. The historic structures inventory form and/or archaeological site inventory form will be attached to the report as an appendix, One (1) electronic PDF copy of the form and required attachments. • One electronic copy of a revised draft Section 106 report incorporating the City's comments. • Three copies of a final Section 106 report incorporating WSDOT comments. TASK 7.30 - ENVIRONMENTAL JUSTICE SURVEY Services required to complete an environmental justice (EJ) analysis includes the following main components: 1. Collecting demographic data for the project area using local data sources and the US Census Data. 2. Identifying any environmental justice populations in the area (minority or low- income populations). 3. Review public outreach activities to ensure potential EJ populations are offered an opportunity to participate in project planning and decision -making. 4. Identifying any potential disproportionate effects to EJ populations from project activities and identifying how impacts could not be avoided or minimized and what mitigation measures could be implemented. DELIVERABLES • The draft EJ documentation will be provided, One (1) electronic PDF copy of the form and required attachments. • The final EJ documentation will be provided incorporating City comments, One (1) electronic PDF copy of the form and required attachments. • The final EJ documentation will be provided incorporating WSDOT/FHWA comments if required. It is assumed that WSDOT/FHWA comments will not alter the basic conclusion of the documentation or require further alternative studies, One (1) electronic PDF copy of the form and required attachments. TASK 7.40 - ESA NO EFFECT LETTER A BA will be prepared for the preferred alternative in accordance with WSDOT guidelines. The following subtasks will be undertaken in preparation of the project No Effect Letter. 1. Collect available documentation concerning the project activities and pertinent biological information. Biological information will include priority habitat and species data from the Washington State Department of Fish and Wildlife along with rare plant and high -quality City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 14 of 45 ecosystem data from WDNR. This information will be reviewed and a consultation strategy will be developed. 2. Initiate informal consultation with United States Fish and Wildlife Service (USFWS) and National Oceanographic and Atmospheric Administration (NOAA) Fisheries by preparing written requests for lists of endangered, threatened, proposed, and candidate species. 3. Conduct a field reconnaissance to investigate on -site habitat conditions. 4. Make telephone contact with the appropriate resource agency staff for input on species occurrence, habitat use, and potential project impacts. S. Prepare a draft No Effect Letter addressing listed species, proposed species, candidate species, species of concern, and critical habitat. The No Effect Letter will include a project description, a list of species, a description of the species and their habitat, an analysis of project effects, and mitigation recommendations. 6. Provide the draft No Effect Letter to the City for review and approval. 7. Revise the No Effect Letter as appropriate, and submit the final No Effect Letter to WSDOT for approval DELIVERABLES • Draft No Effect Letter for review by City with accompanying draft special provisions if required, One (1) electronic PDF copy and required attachments. • Draft No Effect Letter incorporating the City's comments, for submittal to WSDOT. • Final No Effect Letter, incorporating comments by WSDOT. TASK 7.50 - NOISE STUDY The purpose of the Traffic Noise Report is to evaluate traffic noise levels at sensitive receptors near the project that would be potentially affected by traffic noise and to identify potential mitigation measures. The Traffic Noise Report will be developed in accordance with the Washington State Department of Transportation's Environmental Procedures Manual. 1. Sound Level Measurements: After review of the proposed project alternatives the Consultant shall visit the project area to identify potentially sensitive noise receivers and to take measurements of existing sound levels. The Consultant will measure existing noise levels during the peak hours to be used in calibrating the noise model. Measurements will be undertaken in accordance with WSDOT and FHWA guidelines and will be made with a Type 1 sound level meter. During these measurements, sources of existing noise and topographical features will be noted, and traffic speeds and vehicle numbers and mix will be noted. 2. Construction Noise Impact Evaluation: The noise analysis will evaluate potential short-term impacts of noise from construction activities. Construction noise on nearby sensitive receptors will be evaluated based on estimates published by the U.S. Environmental Protection Agency (EPA) of maximum noise City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 15 of 45 levels of typical construction equipment in conjunction with simple distance attenuation. Computer modeling of construction noise levels will not be performed. 3. Traffic Noise Impact Evaluation: The Consultant will evaluate traffic noise impacts using the FHWA Traffic Noise Model (TNM) to estimate future traffic noise levels for the worst -case build alternative. The worst - case scenario will be selected from among the build alternatives, and will be chosen based on expected future traffic volumes and the location of the alignment relative to sensitive receivers. The noise modeling will predict PM peak -hour Leq noise levels from traffic at a maximum of fifteen (15) receptor locations that could be affected by the proposed project and will consider existing conditions and design year conditions. Modeling to calculate noise contour lines is not included. 4. Mitigation Analysis: The Consultant will identify mitigation measures to reduce noise levels during construction. If predicted long-term traffic noise levels from operation of the project would cause noise impacts, mitigation measures will be developed in cooperation with the lead agency and design engineers. Mitigation analysis, if required, will include evaluation of the effectiveness and general size and location of natural and man-made noise barriers using the TNM model. DELIVERABLES • One (1) electronic PDF of a draft Traffic Noise Analysis Report for review by County with accompanying draft special provisions if required. • One (1) electronic PDF draft Traffic Noise Analysis Report, incorporating the County's comments, for submittal to FHWA/WSDOT. • Three copies of a revised draft Traffic Noise Analysis Report, incorporating comments by FHWA/WSDOT, for submittal for approval. TASK 7.60 - NEPA CATEGORICAL EXCLUSION DOCUMENTATION FORM The Consultant will prepare a NEPA Categorical Exclusion Documentation Form (CE) with supporting documentation as required by WSDOT for projects that receive federal funding through WSDOT (Environmental Procedures Manual, Section 300.04). The CE will include the recommended NEPA determination (assumed to be a Class II, Documented Categorical Exclusion). We will document this assumption following the WSDOT Local Agency Guidance (LAG) manual. ASSUMPTIONS • The project will be determined to be a Class II Documented Categorical Conclusion and neither a NEPA Environmental Impact Statement nor an Environmental Assessment will be required. City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 16 of 45 DELIVERABLES • Draft NEPA Categorical Exclusion Documentation Form, One (1) electronic PDF copy and required attachments. • Final NEPA Categorical Exclusion Documentation Form, One (1) electronic PDF copy and required attachments. TASK 7.70 - HAZARDOUS MATERIALS MEMO A Hazardous Materials Memo will be prepared to evaluate the presence, or likely presence, of potential hazardous substances within the physical limits of the project that would have an effect on the overcrossing project Sites with potential for environmental issues/impacts include those that indicate current or past uses as service stations, battery shops, dry cleaners, chemical storage, or manufacturing facilities; sites with fuel or chemical storage tanks or drums present or those with strong pungent or noxious odors. The scope of services for this study will include; 1. A review of the results of a federal, state, and local environmental database search provided by an outside environmental data service for listings of known or suspected environmental problems at the sites or nearby properties within the search distances specified by WSDOT. 2. A review of historical aerial photographs, fire insurance maps, city directories, chain -of -title reports, and tax assessor records, as available and appropriate, to identify past development history on the parcels relative to the possible use, generation, storage, release, or disposal of hazardous substances. An attempt to identify uses of the sites from the present to the time that records show no apparent development of the site, or to 1940, whichever is earlier. 3. Conduct a visual reconnaissance of the parcels and adjacent properties to identify visible evidence of potential sources of contamination. 4. A letter report that will summarize the results of this study. The letter report will briefly discuss the project activities and include a table ranking the parcels (low, moderate, high) by their potential for contamination from either on -site or off -site sources. A draft letter report will be provided for review and comment. Upon receiving comments, the letter will be modified as appropriate and made final. DELIVERABLES • A draft Hazmat Memo will be provided. • A draft of the Hazmat Memo will be provided incorporating City comments. • The final Hazmat Memo will be provided incorporating WSDOT/FHWA comments if required. It is assumed that WSDOT/FHWA comments will not alter the basic conclusion of the documentation or require further alternative studies. City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 17 of 45 TASK 7.80 - SEPA EXEMPTION The Consultant shall complete appropriate SEPA documentation including all needed studies, modeling, and analysis in accordance with State Environmental Policy Act (RCW 43.21C) and SEPA Rules (WAC 197-11). The Consultant will coordinate with the City to address comments on the SEPA Checklist and provide support for the SEPA process. DELIVERABLES • SEPA Checklist TASK 7.90 - BNSF C&M AGREEMENT The consultant will work with BNSF and the City to complete the necessary C&M agreement to complete the project In addition the Consultant will also complete any temporary access permits and arrange and pay for flagging as needed. DELIVERABLES • DRAFT C&M Agreement • Final C&M Agreement with Attachments • Access Permits and Flagging Task 8.00 - Geotechnical Services To complete this work HWA proposed to perform the following tasks: TASK 8.10 - GEOTECHNICAL PROJECT SETUP • Project Setup: HWA shall initiate the project and set up billing information in support of invoicing throughout the project. • Attend Project Kickoff Meeting: HWA shall participate in one project kickoff meeting with the City of Spokane Valley and the design team. This meeting shall review project objectives, communication protocol and schedule. HWA assumes this meeting shall be virtual. • Collect and Review Available Geotechnical Data: HWA shall review readily available geotechnical information along the project corridor. This review shall include online geotechnical databases, geologic maps and HWA library. TASK 8.20 - GEOTECHNICAL EXPLORATIONS • Plan Geotechnical Field Exploration Program: HWA shall plan and coordinate the geotechnical exploration program for the project. The exploration program shall consist of drilling a series of borings to provide data for design of the proposed improvements. City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 18 of 45 • Perform Geotechnical Site Reconnaissance and Mark Utility Locates: Two HWA geotechnical engineers shall conduct a geotechnical site reconnaissance of the project area. This reconnaissance shall be used to identify geotechnical challenges and to assist in planning the geotechnical exploration program. While on site, HWA shall mark the proposed exploration locations and arrange for utility locates using the Utility Notification Center. • Verify Utility Locates: HWA shall coordinate with the City to have local staff photograph the utility locate marks and provide the photo documentation to HWA to review prior to finalizing our traffic control plans. • Develop Traffic Control Plans for Geotechnical Explorations: HWA shall coordinate with the City and design team to develop site specific traffic control plans for each proposed geotechnical exploration. HWA assumes that traffic control shall consist of single lane closures within a multi -lane roadway for all exploration within the roadway. HWA assumes that all explorations outside of the roadway shall be completed using a shoulder closure or work behind traffic control setup. • Generate Geotechnical Exploration Work Plan Memo: HWA shall prepare a Geotechnical Work Plan Memoranda for the proposed field work. The work plan shall be submitted to the design team and the City for review and approval. The work plan shall detail the type, location, and extent of proposed field explorations along with logistics necessary to perform the work such as traffic control plans and staging areas. The work plans shall also be used for utility locating clearances and for permitting that may be necessary to access the exploration locations. HWA assumes the City or KPFF shall coordinate any required WSDOT, BNSF, or city permits and arrange for rights of entry. Additionally, any fees associated with these tasks shall not be the responsibility of HWA. • Conduct Geotechnical Explorations: HWA shall conduct a three-phase exploration program in support of the design of the proposed improvements. Each proposed phase is described below. • Phase 1: HWA's proposed phase one geotechnical explorations are proposed to consist of drilling a series of 9 geotechnical borings within the travel lanes of N Sullivan Road. Each of these borings shall be drilled through the existing pavement. Five boring shall be drilled to the North of the SR 290 interchange in the vicinity of proposed fill walls and intersection improvements. Each of these borings is proposed to be drilled to a depth of 20 feet below existing ground surface. One boring shall be drilled at the location of each proposed bridge abutment (total of 4 borings). Each bridge abutment boring is proposed to be drilled to a depth of 75 feet below ground surface. Upon completion of each Phase 1 exploration, the pavement shall be patched with quick drying none shrink grout or cold patch asphalt. No hot mix asphalt patching is proposed. Traffic control for the Phase 1 explorations is expected to consist of single lane closures along a multi -lane roadway. We assume that flaggers shall not be required. City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 19 of 45 • Phase 2: HWA's phase 2 explorations are proposed to consist of drilling a series of 8 limited access geotechnical borings at the location of proposed retaining walls and stormwater facilities. Each of the Phase 2 explorations is proposed to be drilled to depths of 20 to 30 feet below ground surface. • Phase 2: explorations shall be completed off the shoulder of SR 290 and N Sullivan Road. Where explorations are to be in close proximity to the BNSF tracks, HWA proposes to position the boring more than 25 feet from the tracks to avoid the need for a BNSF flagger. Traffic control required to complete the Phase 2 explorations is expected to consist of shoulder closure or work behind shoulder. No flaggers are expected to be need. • Phase 3: HWA's Phase 3 explorations are proposed to consist of drilling a series of four, 6- inch diameter, pavement cores through the existing pavement to identify existing pavement thickness and subgrade conditions. Upon completion of each Phase 3 exploration, the pavement is proposed to be patched with quick drying none shrink grout or cold patch asphalt. No hot mix asphalt patching is proposed. Traffic control for the Phase 3 explorations is expected to consist of single lane closures along a multi -lane roadway. We assume that flaggers shall not be required. The Phase 3 pavement cores are expected to take up to 2 working days to complete. • Each of the above -described phases of geotechnical explorations shall be logged by an HWA geologist or geotechnical engineer. All drilling spoils shall be drummed and transported off site for disposal by the driller. • Generate Boring and Core Logs and Assign Laboratory Testing: HWA shall prepare summary boring and pavement core logs and perform laboratory testing to evaluate relevant physical properties of the site soils. Laboratory testing shall include moisture content, hydrometers, grain -size distribution, and Atterberg Limits. TASK 8.30 - GEOTECHNICAL DESIGN SERVICES • Evaluate Field and Laboratory Data: Based on the borings and the laboratory test results on selected samples, HWA shall generate estimates of the soil strength and other properties needed to evaluate the effects the subsurface conditions shall have on the proposed improvements. • Generate Geologic Cross Sections: HWA shall generate up to 5 geologic cross sections across the project site to assist in design of proposed improvements. • Generate AASHTO seismic design parameters: Based on the soils encountered along the alignment, HWA shall determine the Site Class for seismic design. The design spectral acceleration parameters shall then be selected in accordance with the AASHTO Specifications for Road and Bridge. • Develop Retaining Wall Recommendations: HWA shall provide recommendations for design of retaining structures. We expect that proposed retaining walls shall consist of SEW walls or gravity block walls. City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 20 of 45 • Conduct Luminaire Foundation Design: HWA shall provide geotechnical recommendations for design and construction of luminaire improvements. We assume that luminaire foundations shall be designed based on WSDCT standard plans and procedures. • Fill Embankment Recommendations: HWA shall evaluate the subgrade soils and provide recommendations for structural fill, compaction and subgrade preparation in areas designated for fill placement. • Conduct Infiltration Analyses and Provide Recommendation: HWA shall evaluate grain size analyses data obtained during explorations and the results of the infiltration testing to determine an appropriate design infiltration rate for the site. This evaluation assumes that the subsurface soils at the project site have not been overridden by the glacial advance. • Bridge Foundation Design Recommendations: HWA shall develop recommendations for the bridge foundations. • Pavement Design: HWA shall develop recommended pavement thickness for new pavement areas. HWA assumes that anticipated traffic volumes shall be provided by the City or design team. HWA will provide pavement design recommendations for both HMA and concrete pavements. • HWA QA/QC: All design calculations and recommendations shall be reviewed by a senior principal prior to distribution to the design team or the City of Spokane Valley. • Project Coordination Meetings: HWA shall participate in up to eight (8) project coordination meetings. HWA assumes a 50/50 split for virtual and in -person meetings. • Prepare Draft Geotechnical Engineering Report: HWA shall prepare a draft geotechnical report for the project. This report shall contain the results of the explorations and analyses performed, including descriptions of surface and subsurface conditions; a site plan showing exploration locations and other pertinent features; summary coring and boring logs; and laboratory test results. The report shall provide geotechnical recommendations for each of the proposed improvements. • Respond to Review Comments: HWA shall respond to one round of review comments, related to the draft geotechnical report, by the design team and the City. • Review project plans and Specifications: HWA shall review and comments on the plans and specifications at the 30 percent, 60 percent, and 90 percent milestones. HWA's review comments shall be provide to the design team in the form of emails. • Prepare Final Geotechnical Engineering Report: HWA shall prepare a final geotechnical report for the project once review comments are provided. This report shall contain the results of the explorations and analyses performed, including descriptions of surface and subsurface conditions; a site plan showing exploration locations and other pertinent features; summary coring and boring logs; and laboratory test results. The report shall provide geotechnical recommendations for each of the proposed improvements. City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 21 of 45 TASK 8.40 - PROJECT MANAGEMENT • Invoice Generation and Processing: HWA shall prepare monthly invoices, and progress reports for the duration of the design phase of the project HWA assumes a project duration of 19 months. • Geotechnical Task Management: HWA shall provide task management to all geotechnical related aspects of the project HWA shall correspond with the City and the design team in the form of meetings, emails, fax, and telephone calls, as necessary. ASSUMPTIONS • Up to seventeen (17) geotechnical borings shall be completed in support of design for the proposed improvements. • No infiltration testing other than grain size analysis is assumed for this scope and budget. • The subsurface explorations shall not be used to assess site environmental conditions. However, visual and/or olfactory observations regarding potential contamination shall be noted. Analysis, testing, storage, and handling of potentially contaminated soil and groundwater (either sampled or spoils from drilling) are beyond this scope of services. If contaminated soils and/or ground water are encountered, the material shall be properly contained on -site for disposal as mutually agreed upon without additional cost to HWA. • All non -contaminated drilling spoils and related debris shall be drummed on site and transported off site for disposal by the drilling subcontractor. • No groundwater monitoring wells will be installed. • Pavement repair at boring and pavement core locations shall not require hot mix asphalt patching. • No BNSF coordination or flaggers shall be required. • All required rights of entry or permits shall be provided by the City of Spokane Valley or KPFF at no cost to HWA. • The borehole locations shall be surveyed by others. • All explorations shall be conducted during the daylight hours with work windows of 8AM to SPM. • Anticipated traffic volumes and growth factors shall be provided to HWA by the team for pavement design at least two weeks prior to issuance of our final report. • The City or KPFF shall verify, and photograph locate marks and provide the photographs to HWA for planning of explorations. • The City shall provide a vacuum truck, if required, to clear utilities located near proposed explorations. City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 22 of 45 • Soil samples shall be collected from the borings using the Standard Penetration Test (SPT) at intervals of approximately 21/z feet in the upper 15 feet and approximately 5 feet thereafter. DELIVERABLES • Geotechnical Work Plan Memorandum • Draft Geotechnical Engineering Report • Final Geotechnical Engineering Report Task 9.00 - BNSF Coordination and Submittals The design of structures within the BNSF right-of-way shall meet the parameters outlined in Section 5 - Overhead Structures of the Union Pacific Railroad - BNSF Railway Guidelines for Railroad Grade Separation Projects dated May 2016. BNSF Review & Approval of Conceptual, 30% and 100% Designs. KPFF shall prepare submittals for BNSF Railway review in accordance with Section 3 - Submittals. BNSF Design Phase A Package (Concept Railroad Submittal) KPFF shall prepare the Concept Plans and Site Pictures in accordance with Table 3-1. KPFF shall prepare concept plans in advance of a one -day meeting and site visit with BNSF, City, WSDOT, and WUTC representatives. The concept shall be discussed at the site visit Adjustments shall be made if required and then submitted to BNSF for review. This meeting will also include displays and a City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 23 of 45 discussion about any proposed design exceptions that the team is proposing as part of the design package. ASSUMPTIONS • KPFF will compile the BNSF Design Phase A Package. • KPFF PM, Bridge Lead, Transportation Lead and BNSF Coordination Lead will attend the meeting, assume up to 2 hours duration. • The office portion of the meeting will be held at the City's office. • The City PM will attend the meeting. DELIVERABLES • Draft BNSF Railway Design Phase A Package (Concept Railroad Submittal) - PDF • Final BNSF Railway Design Phase A Package (Concept Railroad Submittal) - PDF BNSF Design Phase B Package (30% Railroad Submittal) The following items will be developed for the 30% submittal: Bridge Plans KPFF shall prepare the 30% submittal bridge plans and will include responses to BNSF review comments from the concept submittal. The 30% Bridge Plans will show Plan View, Elevation View, and Typical Sections and the KPFF's response to BNSF's comments on the Concept Railroad Submittal. Construction Phasing Plans and anticipated construction methods will also be included. Plans will depict top of rail profile for 1,000 feet from the bridge each direction. The plans will include General Bridge Notes, a summary of bridge design criteria, and Crossing Exhibit for crossings that will be closed. This submittal package will also include related Specifications and railroad coordination requirements in draft form. Hydraulics Summary The 30% Railroad Submittal will include a Hydraulics Summary Report for culverts and drainage as it relates to the railroad. The report will document the existing and proposed drainage conditions to show existing drainage patterns are maintained. Railroad Profile Grade Diagrams KPFF shall prepare Railroad Profile Grade Track Diagrams for submittal with the 30% Design Package. DELIVERABLES 0 Draft and Final BNSF Railway Design Phase B Package (30% Submittal Package) - PDF City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 24 of 45 BNSF Design Phase C Package (100% Railroad Submittal) The 100% submittal will be prepared and submitted to BNSF for review and approval and will include responses to BNSF review comments from the 30% submittal. Bridge Plans KPFF shall revise the bridge plans to reflect the 30% design review comments and finalize the railroad special provisions and railroad coordination requirements. KPFF shall prepare 100% Bridge Plans including Plan View, Elevation View, and Typical Sections. Finalized Construction Phasing Plans and anticipated construction methods along with the other sheets from the 30% submittal will be included. KPFF shall prepare the 100% Specifications. Railroad Profile Grade Diagrams KPFF shall finalize the Railroad Profile Grade Track Diagrams as part of the 100% Design Package. The package will also include responses to BNSF review comments on the 30% submittal. Final Hydraulics Summary Report The 100% Railroad Submittal will include a Final Hydraulics Summary Report for culverts and drainage as it relates to the railroad. It will also include responses to BNSF review comments on the 30% submittal. DELIVERABLES • Draft and Final BNSF Railway Design Phase C Package (100% Railroad Submittal) - PDF ASSUMPTIONS • KPFF staff will attend up to three (3) BNSF coordination meetings; each lasting two (hours), with the PM, Bridge Lead, Transportation Lead and BNSF Coordination Lead attending the meetings. • Shoofly and track design will not be required. • WSDCT standard specifications will be used as the template for the railroad special provisions. • BNSF does not require an agreement with CITY or payment to go through the Preliminary Engineering Agreement process (Phase A, B, and C Design Packages). The exception would be if BNSF needs to hire a 3rd party structural review which is not anticipated or included in this agreement. City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 25 of 45 Task 10.00 - Inclusive Outreach and Public Engagement TASK 10.10 - COMMUNITY/STAKEHOLDER DATABASE Working from the study project database of businesses, community organizations, and interest groups; KPFF shall review and update the database to include any new contacts and record project interactions. New contacts shall be forwarded to KPFF. TASK 10.20 - CITY COUNCIL BRIEFINGS The KPFF project manager shall attend up to two (2) City Council meetings as part of this project at appropriate milestones to report progress to the Council and to support City staff representatives. These milestones shall likely be at 30% design level and at 90% design level. Preparation for the City Council meetings shall include developing graphics and a Microsoft PowerPoint presentation. TASK 10.30 - STAKEHOLDER BRIEFINGS AND PRESENTATIONS TO COMMUNITY ORGANIZATIONS In coordination with the City, KPFF shall ensure the area's community and neighborhood groups, businesses, nearby neighbors, and other stakeholders - identified in the City communication plan - are informed about the scope of the project, schedule, and opportunities for input KPFF shall schedule up to eight (8) briefings/presentations. KPFF shall support City efforts to ensure that specific needs and concerns of stakeholders are documented and well understood. Attendance of the briefings/presentations shall be limited to up to three (3) members of the KPFF team. TASK 10.40 - OPEN HOUSE KPFF shall coordinate one (1) public open house meeting at appropriate milestone of the project for the public to meet with the project team, learn about the design, voice issues, and provide feedback.. It is intended to show pertinent aspects of the project design, and address concerns voiced previously (during the study phase) after sufficient design advancements have been completed. The meeting shall also include a strong focus on construction staging, to inform and illustrate how services and connections shall be facilitated; and, at key points, disrupted. Open house tasks include (for each meeting): • Development of a formal invite • Development of up to 10 display boards • Arranging the venue and staffing the event • Preparing a report summarizing the open house City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 26 of 45 CITY RESPONSIBILITIES • Prepare, print, and mail postcards to the public and identified stakeholders. • Provide a facility for the public open house. • Advertise the public open house in the newspaper. • Send open house notifications to local civic organizations. • Attend public open house. • Include public open house dates in the CITY newsletter and on the CITY project website. ASSUMPTIONS • Public open house shall each last for three (3) hours, including setup and takedown. • Up to five (5) KPFF team members shall attend the open house. • Public meeting displays shall be printed and mounted by the City. PROJECT COMMUNICATION MATERIALS KPFF shall assist the City in the design and draft of content, and shall coordinate review for the following external materials (including updates): • Project fact sheet • Frequently Asked Questions (FAQ) document • Project folio/brochure • Content and graphics for the project website ASSUMPTIONS • The City shall conduct meetings with stakeholders and citizens action committees, such as the Chamber of Commerce, bicycle and pedestrian groups, and other applicable stakeholders. • The City shall send invitations to public meetings and project -related events. • The City shall be responsible for any press releases that are issued related to the project. • The City shall be responsible for updating a project website. KPFF shall provide necessary information to the City, and the City shall maintain the website. The CITY shall provide KPFF with any feedback from stakeholders' and community members' use of the website. • The City shall be responsible for developing and distributing Fact and Frequently Asked Questions sheets if they shall be prepared for the project KPFF shall provide necessary information to the City so that the City can publish and distribute this information. Task 11.00 - Construction Methods and Maintenance of Traffic (MOT) Study Prior to moving forward with project design, the project team shall study feasible construction approaches, develop potential work zones and develop temporary traffic control alternatives. It is City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 27 of 45 anticipated that these aspects of construction shall play a defining role in the final overall layout and geometry of the roadway and bridges. The goal of this study is to analyze feasible construction sequences and select the preferred method for construction prior to moving into design of the project components. TASK 11.10 - CIVIL ENGINEERING KPFF shall work closely with the City to develop a conceptual construction sequencing strategy. The preliminary location of the bridge and roadway geometrics shall be assessed and adjusted to accomplish the following goals: • Maximize lane capacity on Sullivan. • Maximize access to SR290 on ramps. • Minimize temporary closures of ramps and SR290 mainline. • Identify potential detour routes. DELIVERABLES • Conceptual construction sequencing figures (11x17, PDF) TASK 11.20 - STRUCTURAL ENGINEERING KPFF shall provide structural engineering services in support of the construction sequence analysis. Anticipated tasks include providing preliminary structural member configurations (e.g., bridge girder, foundation, and retaining wall layouts) as needed to develop a construction sequencing approach. DELIVERABLES • None TASK 11.30 - TRAFFIC ANALYSIS Project Management Fehr & Peers staff shall participate in up to 6 internal meetings with City and Consultant team staff over the course of the project Invoices and progress reports shall be prepared monthly for months during which Fehr & Peers staff complete work. Finalize Intersection Control Evaluation Fehr & Peers will finalize the Intersection Control Evaluation (ICE) submitted to the City March 2, 2022 to reflect the preferred alternative that has been selected. This scope does not assume any substantive updates to the analysis completed for the ICE. City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 28 of 45 Vissim Traffic Simulation If determined by the City that more detailed traffic analysis of the preferred configuration is needed to support final design, Fehr & Peers shall develop a Vissim microsimulation model of the study area. The methodology and assumptions used to create the model shall be consistent with the WSDOT Protocol for Vissim Simulation. The model shall cover the Sullivan Road corridor between Wellesley Avenue and Kiernan Avenue, SR 290/Trent Avenue between Adams Road and Lillian Road, and the connecting ramps between the two roadways. Traffic counts recently collected by the City will be used for existing demand volumes. The model would be calibrated based on volume served and queuing observations. Fehr & Peers shall revise the Vissim microsimulation model to reflect the preferred configuration. Two models shall be run based on the forecasts developed for the WSDOT Intersection Control Evaluation: 2050 AM peak hour and 2050 PM peak hour. Analysis shall include level of service, queuing, and merge/diverge analysis to support design discussions within the team and with WSDOT. Findings shall be summarized in a brief technical memorandum, highlighting items that could be considered as potential design refinements. Maintenance of Traffic Fehr & Peers shall use the Synchro models developed for the WSDOT Intersection Control Evaluation to evaluate traffic operations during construction. The purpose of this analysis is to inform City and WSDOT staff about the magnitude of potential delays during construction. Fehr & Peers shall revise the existing condition Synchro model to reflect up to four construction phase layouts provided by KPFF. Traffic counts recently collected by the City will be used for existing traffic volumes. Fehr & Peers will manually reroute volumes depending on the construction phase. This scope does not include forecasting of diversion, traffic operations analysis outside the immediate construction area, or traffic control plans. Findings and recommendations to optimize signal timing during construction shall be summarized in a technical memorandum. Agency Coordination Fehr & Peers shall support the team in agency coordination, principally with WSDOT. This scope assumes Fehr & Peers staff shall attend up to 6 meetings with agency partners. DELIVERABLES • Draft and final preferred configuration simulation technical memorandum • Draft and final maintenance of traffic technical memorandum 0 Draft and final Transportation Management Plan City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 29 of 45 TASK 11.40 - CONSTRUCTABILITY REVIEW/COST ESTIMATING Ott -Sakai shall provide constructability review in support of the construction sequence analysis. Anticipated tasks include providing feedback to the project team related to construction means and methods as they relate to the site conditions and maintenance of traffic. In addition, Ott -Sakai shall provide opinions of cost for bid items determined by KPFF. DELIVERABLES • Draft and final Constructability Review Memo and Cost Estimates Task 12.00 - Plans, Specifications and Estimated Construction Cost - 30% Design Package TASK 12.10 - CIVIL ENGINEERING KPFF shall prepare 30% drawings for the PROJECT in accordance with City and WSDOT standards. In general, these plans shall convey the proposed horizontal locations of improvements and basic construction notes but shall not include specific construction details. It is anticipated that the 30% Plans shall include the following: • Cover and Vicinity Map • Roadway Typical Sections • Alignment Plans • Site Preparation and TESC Sheets • Paving Plans • Channelization and Signing Plans KPFF shall develop a construction cost estimate based on the APWA/WSDOT format. The unit costs shall be based on the KPFF's past project experience, WSDOT's historical bid analysis, and input from the City, and WSDOT. ASSUMPTIONS • All work shall be completed in AutoCAD 2020. No conversion to Micro Station shall be required. • Haul Route Figures/Diagrams shall not be required. • Technical specifications and bid items shall be based on and conform to the WSDOT Standards Specifications. DELIVERABLES • 30% Plans (11x17 PDF) 0 30% Quantities (PDF and Excel format) City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 30 of 45 TASK 12.20 - STRUCTURAL ENGINEERING KPFF shall perform the structural engineering work in support of the 30% design submittal, including 30% structural quantities and bid items necessary for cost estimating. KPFF shall provide technical special provisions for all non-standard, structural bid items. ASSUMPTIONS • Technical specifications and bid items shall be based on and conform to the WSDOT Standards Specifications. DELIVERABLES • 30% design Structural Plans (electronic copy) • 30% design Structural quantities (electronic copy) • 30% Cost Estimate (PDF and Excel format) TASK 12.30 - TRAFFIC BEACONS/ILLUMINATION/SIGNAGE DKS shall develop 30% design traffic plans and details for the following: • Sullivan Road Approaches • SR 290 Approaches • Roundabouts • Joint -Use Trail (From Approximately 400 ft south of the SR 290 interchange to the north approach of the intersection of Sullivan Road and Wellesley Avenue) The 30% Design Traffic plans shall be developed following the WSDOT Plan Preparation Plan Manual where needed. The 30% Design Traffic plans shall include the following: • Illumination Plans and Details • Beacon Plans and Details • Large format Highway Guidance Signage Details (Up to 8 signs) DKS shall develop traffic design cost estimates in unit bid format based on the 30% Traffic Design Plans. The 30% Design traffic plans and cost estimate shall be submitted to the City and WSDOT for review. ASSUMPTIONS • Agency review of the 30% Design Traffic Plans is assumed to be three weeks. • The lighting analysis shall be performed using AGI software. • Illumination design is limited to the ramp intersections, joint -use trail, and ramp approaches as required by WSDOT within the limits of this project. • The beacon design plans shall include the following for the SR 290 Ramps/Sullivan Road intersections: City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 31 of 45 o RRFB Plans and Details • All traffic beacon plans and specifications must conform to Manual on Uniform Traffic Control Devices, WSDOT, City of Spokane Valley, and National Electric Code standards as applicable. Consultant shall coordinate with the utility for service connections. The 30% Traffic Design Cost Estimates shall be delivered as part of the full 30% Design Cost Estimate. DELIVERABLES • 30% Design Illumination Plans and Details • 30% Design Beacon Plans and Details • 30% Design Large Format Signage Details • 30% Design Traffic Cost Estimate TASK 12.40 - CONSTRUCTABILITY REVIEW/COST ESTIMATING/CONSTRUCTION SCHEDULING Ott -Sakai shall provide constructability review of the plan set to ensure that construction of the project is feasible and that the design as represented in the plans and specifications is biddable and constructible in a safe manner. Ott -Sakai shall perform a review of the cost estimate to verify that the cost estimate assumptions are appropriate for the project, that the base cost estimate is an accurate reflection of the project's scope of work and that the scope and cost items are calculated properly, and required components are not missing or double counted. Ott -Sakai shall create a draft construction schedule for the project. DELIVERABLES • Plan set review comments • Cost estimate review comments • Draft construction schedule Task 13.00 - Plans, Specifications and Estimated Construction Cost - 60% Design Package TASK 13.10 - CIVIL ENGINEERING KPFF shall incorporate the CITY's and WSDOT's 30% comments and prepare 60% drawings for the PROJECT in accordance with WSDOT standards. It is anticipated that the plans shall include the following: • Cover and Vicinity Map City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 32 of 45 • Roadway Typical Sections • Alignment Plans • Site Preparation and TESC Sheets • TESC Details • Drainage Plans • Drainage Profiles • Drainage Details • Paving Plans • Paving Details • Channelization and Signing Plans • Traffic Control Plans ASSUMPTIONS • All work shall be completed in AutoCAD 2020. No conversion to Micro Station shall be required. • Haul Route Figures/Diagrams shall not be required. • Technical specifications and bid items shall be based on and conform to the WSDOT Standards Specifications. DELIVERABLES • 60% Plans (PDF) • 60% Quantities (PDF and Excel format) • 60% Specification Outline (PDF and Word format) TASK 13.20 - STRUCTURAL ENGINEERING KPFF shall perform the structural engineering work in support of the 60% design submittal, including 60% structural quantities and bid items necessary for cost estimating. KPFF shall provide technical special provisions for all non-standard, structural bid items. ASSUMPTIONS • Technical specifications and bid items shall be based on and conform to the WSDOT Standards Specifications. DELIVERABLES • 60% Design Structural Plans (electronic copy) • 60% Design Structural Quantities (electronic copy) • 60% Cost Estimate (PDF and Excel format) • 60% Design Structural Technical Special Provisions (electronic copy) City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 33 of 45 TASK 13.30 - TRAFFIC BEACONS/ILLUMINATION/SIGNAGE DKS shall develop 60% design traffic plans and details for the following: • Sullivan Road Approaches • SR 290 Approaches • Roundabouts • Joint -Use Trail (From Approximately 400 ft south of the SR 290 interchange to the north approach of the intersection of Sullivan Road and Wellesley Avenue) The 60% Design Traffic plans shall be developed following the WSDOT Plan Preparation Plan Manual where needed. DKS shall develop traffic design cost estimates in unit bid format based on the 60% Design Traffic plans. The 60% Design Traffic plans and cost estimate shall be submitted to the City and WSDOT for review. DKS shall develop traffic contract specifications based on WSDOT/APWA Standard format, including Local Agency GSPs as applicable. Specifications shall include General Special Provisions and Project Specific Special Provisions, based on the latest WSDOT specifications at time of the 60% Design submittal. ASSUMPTIONS • Agency review of the 60% Design Traffic plans is assumed to be three weeks. • Illumination design is limited to the ramp intersections, joint -use trail, and ramp approaches as required by WSDOT within the limits of this project. • The signal design plans shall include the following for the SR 290 Ramps/Sullivan Road intersections: o RRFB Plans and Details • All traffic beacon plans and specifications must conform to Manual on Uniform Traffic Control Devices, WSDOT, City of Spokane Valley, and National Electric Code standards as applicable. Consultant shall coordinate with the utility for service connections. • The 60% Traffic Design Cost Estimates shall be delivered as part of the full 60% Design Cost Estimate, as described in Task 4.3. • The Traffic Special Provisions shall be provided to the prime consultant for incorporation into the overall Project Special Provisions. DELIVERABLES • 60% Design Illumination Plans and Details • 60% Design Beacon Plans and Details • 60% Large format Highway Guidance Signage Details (Up to 8 signs) • 60% Design Traffic Cost Estimate 0 60% Design Traffic Special Provisions City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 34 of 45 TASK 13.40 - CONSTRUCTABILITY REVIEW/COST ESTIMATING/CONSTRUCTION SCHEDULING Ott -Sakai shall provide constructability review of the plan set to ensure that construction of the project is feasible and that the design as represented in the plans and specifications is biddable and constructible in a safe manner. Ott -Sakai shall perform a review of the cost estimate to verify that the cost estimate assumptions are appropriate for the project, that the base cost estimate is an accurate reflection of the project's scope of work and that the scope and cost items are calculated properly, and required components are not missing or double counted. Ott -Sakai shall update the draft construction schedule to reflect any changes from the 30% to 60% design. DELIVERABLES • Plan set review comments • Cost estimate review comments • Updated construction schedule Task 14.00 - Plans, Specifications and Estimated Construction Cost - 90% Design Package TASK 14.10 - CIVIL ENGINEERING KPFF shall incorporate the City's and WSDOT's 60% comments and prepare 90% drawings for the project in accordance with WSDOT standards. It is anticipated that the plans shall include the following: • Cover and Vicinity Map • Roadway Typical Sections • Right -of -Way / Alignment Plans • Site Preparation and TESC Sheets • TESC Details • Drainage Plans • Drainage Profiles • Drainage Details • Paving Plans • Paving Details • Channelization and Signing Plans • Traffic Control Plans City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 35 of 45 KPFF shall develop contract specifications based on the APWA/WSDOT unit bid format for Division 2-9. It is assumed that the City shall provide contract boilerplate and specifications for Division 1, with KPFF making any necessary modifications for this specific project Upon completion of the title report and legal description preparation, KPFF shall create ROW Plans to reflect changes to the existing property and/or easement boundaries for up to 10 parcels. If required, the ROW Plans shall be submitted to WSDOT for review and approval. ASSUMPTIONS • All work shall be completed in AutoCAD 2020. No conversion to Micro Station shall be required. • Haul Route Figures/Diagrams shall not be required. • Technical specifications and bid items shall be based on and conform to the WSDOT Standards Specifications. DELIVERABLES • 90% Plans (11x17 PDF) • 90% Quantities (PDF and Excel format) • 90% Specifications (PDF and Word format) TASK 14.20 - STRUCTURAL ENGINEERING KPFF shall perform the structural engineering work in support of the 90% design submittal., including 90% structural quantities and bid items necessary for cost estimating. KPFF shall provide technical special provisions for all non-standard, structural bid items. ASSUMPTIONS • Technical specifications and bid items shall be based on and conform to the WSDOT Standards Specifications. DELIVERABLES • 90% Design Structural Plans (electronic copy) • 90% Design Structural quantities (electronic copy) • 90% Cost Estimate (PDF and Excel format) • 90% Design Structural Technical Special Provisions (electronic copy) TASK 14.30 - TRAFFIC BEACONS/ILLUMINATION/SIGNAGE DKS shall develop 90% design traffic plans and details for the following: • Sullivan Road Approaches • SR 290 Approaches City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 36 of 45 • Roundabouts • Joint -Use Trail (From Approximately 400 ft south of the SR 290 interchange to the north approach of the intersection of Sullivan Road and Wellesley Avenue) The 90% Design Traffic plans shall be developed following the WSDOT Plan Preparation Plan Manual where needed. DKS shall develop traffic design cost estimates in unit bid format based on the 90% Traffic Design Plans. The 90% Design traffic plans and cost estimate shall be submitted to the City and WSDOT for review. The SUBCONSULTANT shall update the traffic contract specifications based on WSDOT/APWA Standard format, including Local Agency GSP's as applicable. Specifications shall include General Special Provisions and Project Specific Special Provisions, based on the latest WSDOT specifications at time of the 90% Design submittal. ASSUMPTIONS • Agency review of the 90% Design Traffic Plans is assumed to be three weeks. • The signal design plans shall include the following for the SR 290 Ramps/Sullivan Road intersections: o RRFB Plans and Details • All traffic beacon plans and specifications must conform to Manual on Uniform Traffic Control Devices, WSDOT, City of Spokane Valley, and National Electric Code standards as applicable. Consultant shall coordinate with the utility for service connections. • The 90% Traffic Design Cost Estimates shall be delivered as part of the full 90% Design Cost Estimate prepared by KPFE • The Traffic Special Provisions shall be provided to the prime consultant for incorporation into the overall Project Special Provisions. DELIVERABLES • 90% Design Illumination Plans and Details • 90% Design Beacon Plans and Details • 90% Large format Highway Guidance Signage Details (Up to 8 signs) • 90% Design Traffic Cost Estimate • 90% Design Traffic Special Provisions TASK 14.40 - COST ESTIMATING AND CONSTRUCTION SCHEDULE Ott -Sakai shall perform a review of the cost estimate to verify that the cost estimate assumptions are appropriate for the project, that the base cost estimate is an accurate reflection of the project's City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 37 of 45 scope of work and that the scope and cost items are calculated properly, and required components are not missing or double counted. Ott -Sakai shall finalize the construction schedule to reflect any design changes from the 60% design package. DELIVERABLES • Plan set review comments • Cost estimate review comments • Final construction schedule Task 15.00 - Plans, Specifications and Estimated Construction Cost - 100% Design Package TASK 15.10 - CIVIL ENGINEERING KPFF shall incorporate the CITY's and WSDOT's 90% comments and Bid Documents which shall include signed and stamped plans, specifications, and estimate. DELIVERABLES • 100% Plans (11x17 PDF) • 100% Quantities (PDF and Excel format) • 100% Specifications (PDF and Word format) TASK 15.20 - STRUCTURAL ENGINEERING KPFF shall perform the structural engineering work in support of the ad -ready design submittal, including ad -ready structural quantities and bid items necessary for cost estimating. KPFF shall provide technical special provisions for all non-standard, structural bid items. ASSUMPTIONS • Technical specifications and bid items shall be based on and conform to the WSDOT Standards Specifications DELIVERABLES • 100% Structural Plans (electronic copy) • 100% Structural quantities (electronic copy) • 100% Cost Estimate (PDF and Excel format) • 100% Structural Technical Special Provisions (electronic copy) City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 38 of 45 TASK 15.30 - TRAFFIC BEACONS/ILLUMINATION/SIGNAGE DKS shall develop 100% design traffic plans and details for the following: • Sullivan Road Approaches • SR 290 Approaches • Roundabouts • Joint -Use Trail (From Approximately 400 ft south of the SR 290 interchange to the north approach of the intersection of Sullivan Road and Wellesley Avenue) The 100% Design Traffic plans shall be developed following the WSDOT Plan Preparation Plan Manual where needed. The 100% Design Traffic plans shall include the plan and details outline in tasks 6.2 and 6.3. DKS shall develop traffic design cost estimates in unit bid format based on the 100% Traffic Design Plans. The 100% Design traffic plans and cost estimate shall be submitted to the City and WSDOT for review. DKS shall update the traffic contract specifications based on WSDOT/APWA Standard format, including Local Agency GSP's as applicable. Specifications shall include General Special Provisions and Project Specific Special Provision, based on the latest WSDOT specifications at time of the 100% Design submittal. ASSUMPTIONS • Agency review of the 100% Design Traffic Plans is assumed to be three weeks. • The signal design plans shall include the following for the SR 290 Ramps/Sullivan Road intersections: o RRFB Plans and Details • All traffic beacon plans and specifications must conform to Manual on Uniform Traffic Control Devices, WSDOT, City of Spokane Valley, and National Electric Code standards as applicable. Consultant shall coordinate with the utility for service connections. • The 90% Traffic Design Cost Estimates shall be delivered as part of the full 100% Design Cost Estimate prepared by the KPFE • The Traffic Special Provisions shall be provided to the prime consultant for incorporation into the overall Project Special Provisions. DELIVERABLES • 100% Illumination Plans and Details • 100% Beacon Plans and Details • 100% Large format Highway Guidance Signage Details (Up to 8 signs) • 100% Design Traffic Cost Estimate 0 100% Design Traffic Special Provisions City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 39 of 45 Task 16.00 - Plans, Specifications and Estimated Construction Cost - Ad - Ready Construction Documents TASK 16.10 - CIVIL ENGINEERING KPFF shall incorporate the City's and WSDOT's 100% comments and Bid Documents which shall include signed and stamped plans, specifications, and estimate. DELIVERABLES • Ad -Ready signed and stamped Plans, Specifications, and Quantities (PDF, Word, and Excel formats) TASK 16.20 - STRUCTURAL ENGINEERING KPFF shall perform the structural engineering work in support of the ad -ready design submittal, including ad -ready structural quantities and bid items necessary for cost estimating. KPFF shall provide technical special provisions for all non-standard, structural bid items. ASSUMPTIONS • Technical specifications and bid items shall be based on and conform to the WSDOT Standards Specifications • Ad -ready Structural Plans and Structural Technical Specifications shall be stamped and sealed by a Professional Engineer licensed in the State of Washington. DELIVERABLES • Ad -Ready design Structural Plans (electronic copy) • Ad -Ready design Structural quantities (electronic copy) • Ad -Ready design Structural Technical Special Provisions (electronic copy) TASK 16.30 - TRAFFIC BEACONS/ILLUMINATION/SIGNAGE DKS shall develop ad -ready design traffic plans and details for the following: • Sullivan Road Approaches • SR 290 Approaches • Roundabouts • Joint -Use Trail (From Approximately 400 ft south of the SR 290 interchange to the north approach of the intersection of Sullivan Road and Wellesley Avenue) The ad -ready Design Traffic plans shall be developed following the WSDOT Plan Preparation Plan Manual where needed. The ad -ready Design Traffic plans shall include the plan and details outline in tasks 6.2 and 6.3. City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 40 of 45 DKS shall develop traffic design cost estimates in unit bid format based on the ad -ready Traffic Design Plans. The ad -ready Design Traffic plans and cost estimate shall be submitted to the City and WSDCT for review. DKS shall update the traffic contract specifications based on WSDCT/APWA Standard format, including Local Agency GSP's as applicable. Specifications shall include General Special Provisions and Project Specific Special Provision, based on the latest WSDCT specifications at time of the Ad - ready Design submittal. ASSUMPTIONS • Agency review of the ad -ready Design Traffic plans is assumed to be three weeks. • All geotechnical and structural analysis necessary for traffic design shall be provided by others. • The signal design plans shall include the following for the SR 290 Ramps/Sullivan Road intersections: o RRFB Plans and Details • All traffic signal plans and specifications must conform to Manual on Uniform Traffic Control Devices, WSDCT, City of Spokane Valley, and National Electric Code standards as applicable. Consultant shall coordinate with the utility for service connections. • The 100% Traffic Design Cost Estimates shall be delivered as part of the full ad -ready Design Cost Estimate prepared by the Prime Consultant. • The Traffic Special Provisions shall be provided to the prime consultant for incorporation into the overall Project Special Provisions. DELIVERABLES • Ad -Ready Design Illumination Plans and Details • Ad -Ready Design Beacon Plans and Details • Ad -Ready Large format Highway Guidance Signage Details (Up to 8 signs) • Ad -Ready Design Traffic Cost Estimate • Ad -Ready Design Traffic Special Provisions Task 17.00 - WSDOT Design Approval TASK 17.10 - INTERSECTION/CHANNELIZATION PLANS KPFF will prepare Channelization Plans for submittal to WSDCT for approval. Prior to the first submittal and review, KPFF will attend one 2-hour meeting with WSDCT to discuss the channelization plans. City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 41 of 45 KPFF will provide a PDF copy of the Draft Channelization Plans for review and comment by WSDOT. For budgeting purposes, it is assumed that WSDOT will review the Channelization Plans up to two times and WSDOT will provide one consolidated set of comments for each review into a comment resolution matrix. Upon receipt of each written set of review comments from WSDOT, KPFF will finalize the previous draft Channelization Plans, incorporating the review comments where appropriate. KPFF will prepare a list of required design variances needed on the project Preparation of the design variance documentation is not included in this scope ASSUMPTIONS • Plan sheets will be at 1" = 40' scale. • WSDOT will compile review comments into one comment resolution matrix document. • Up to two (2) submittals will be reviewed by WSDOT. • Design Variance documentation is not included in this scope of work. • Additional submittals and compiling review comments from multiple reviewers is not included in this scope of work. • All coordination meetings with the City and WSDOT are assumed to be virtual (not in - person). DELIVERABLES • 1s, submittal of Draft Intersection/Channelization Plans - PDF • 2nd submittal of Draft Intersection/Channelization Plans - PDF • Final submittal of Intersection/Channelization Plans - PDF TASK 17.20 - WSDOT DESIGN APPROVAL KPFF will prepare the Design Approval Memorandum following the outline shown in WSDOT's Design Manual Section 300.04(1). The following items will be included in the Memorandum: • Stamped Cover Sheet (project description) • Memo that describes the project • Project summary documents • Basis of Design • Alternatives Comparison Table • Design Parameters worksheets • Crash Analysis Report • List of known Variances (If Required) • Channelization Plans and intersection plans • SR 290 alignment plans and profile • Current cost estimate • Environmental Documentation City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 42 of 45 ASSUMPTIONS • The Design Approval Memorandum will follow the outline shown in WSDOT's Design Manual Section 300.04(1). • All coordination meetings with the City and WSDOT are assumed to be virtual (not in - person). DELIVERABLES • Draft Design Approval Memorandum - PDF • Final Design Approval Memorandum - PDF TASK 17.30 - PROJECT DEVELOPMENT APPROVAL KPFF will prepare the Project Development Approval Memorandum following the outline shown in WSDOT's Design Manual Section 300.04(1). The following items will be included in the Memorandum: • Stamped Cover Sheet (project description) • Required environmental documentation • Design Approval documents • Updated Basis of Design • Updated List of known Variances (if applicable) • Updated cost estimate • Completed Environmental Review Summary ASSUMPTIONS • Project Development Approval will be valid for three (3) years will follow the outline shown in WSDOT's Design Manual Section 300.04(1). DELIVERABLES • Draft Project Development Approval Memorandum • Final Project Development Approval Memorandum TASK 17.40 - TRANSPORTATION MANAGEMENT PLAN KPFF will prepare a Transportation Management Plan based on Section 1010.03 of the WSDOT Design Manual. ASSUMPTIONS • WSDOT will compile review comments into one comment resolution matrix document. • One (1) submittal will be reviewed by WSDOT. City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 43 of 45 DELIVERABLES • Draft Transportation Management Plan • Final Transportation Management Plan Task 18.00 - Hydraulic Report All stormwater management elements of the roadway shall be designed in accordance with the WSDOT Highway Runoff Manual (HRM), WSDOT Hydraulic Manual (HM), and the Spokane Regional Stormwater Manual. KPFF shall perform the following tasks: • Review existing conditions and conduct a site visit, with 2 staff, to field -verify existing conditions, utility as-builts, drainage sub -basin delineations, and to generally confirm accuracy of survey base mapping. • Design stormwater elements to meet WSDOT HRM and Spokane Regional Stormwater Manual requirements. Prepare a draft Hydraulics Report that addresses stormwater collection, conveyance, changes in impervious areas, tributary areas and points of discharge, pollution generating impervious areas, flow control requirements and measures, and water quality treatment facilities as needed for the PROJECT. KPFF shall submit to the City and WSDOT for review and approval. • Prepare responses to comments from the City and WSDOT and revise the Hydraulic Report and current storm drainage plans. Prepare a final Hydraulic Report to submit to WSDOT and City for approval, along with the storm drainage plans for the 90% submittal. ASSUMPTIONS • One (1) revision of Draft Hydraulics Manual is assumed, incorporating WSDOT and City comments. • Report format and calculations will meet WSDOT HRM and HM requirements. • Conveyance design will only include stormwater systems within the limits of the project Capacity analysis and design of off -site stormwater conveyance systems are not included in this scope of work. • City and WSDOT will provide documentation on existing stormwater systems and issues in the project site and the surrounding conveyance systems. • No WSDOT HRM or HM deviations will be required. Deviation documentation is not included in this scope. DELIVERABLES • Draft Hydraulic Report to the City and WSDOT at the 60% design level. • Final Hydraulic and response to comments to City and WSDOT. City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 44 of 45 Task 19.00 - Utility Coordination KPFF shall review and identify existing utilities in the project limits area and prepare a list of utilities that may conflict with the proposed improvements. KPFF shall coordinate directly with the affected utilities for relocation and reviews. KPFF shall identify potential utility conflicts and shall show them on the plan/profile sheets. KPFF shall lead the utility coordination on behalf of the City and shall contact applicable utility districts and/or companies to confirm existing facilities, relocation requirements or protection methods, and schedules. KPFF (Widener) will acquire utility easements/permits (as available) each utility has with BNSF. Potholing is anticipated to determine utility conflicts and will be added as a third party expense to the KPFF contract. A subcontractor will provide potholing of utilities at select locations. The pothole data will be compiled and distributed to utilities. A $15,000 allowance for potholing has been included in the fee estimate. ASSUMPTIONS • Up to two (2) design team members will attend utility coordination meetings. DELIVERABLES • Attend up to six (6) utility coordination meetings and pothole correspondence throughout the development and completion of the ad -ready plan set, pothole plan and data, utility relocation plan. • Utility plans showing existing facilities (11x17 PDF). Plans will be based on utility locates and best available information. Task 20.00 - Bid Support Services KPFF shall provide bid support services to the City as defined herein. TASK 20.10 - PRE -BID MEETING KPFF shall assist the City with preparations for and attend one pre -bid meeting. Assistance shall include: • Development of agenda and presentation. • Attendance by up to four (4) design team members. The City is responsible for all other logistics and efforts associated with the meeting. TASK 20.20 - RESPOND TO BIDDER QUESTIONS KPFF shall review and respond to bidder questions as directed by the City for the design team's project elements. City of Spokane Valley — Sullivan Road/State Route 290 Final Design SOW Page 45 of 45 TASK 2 0.3 0 - PREPARE ADDENDA KPFF shall prepare addenda to the bid documents as directed by the City for the design team's project elements. ASSUMPTIONS • City shall submit approved Contract Documents to plan center(s) and advertise for bids. • City shall tabulate bids and review bid submissions against requirements, including reference, licensure and other required evaluations of bid packages. • City shall receive and distribute bidder questions to KPFF and format and communicate back to Bidders. • City shall receive and distribute addenda requirements to KPFF and format and communicate back to Bidders. • Up to two (2) addenda are included in this scope of work. DELIVERABLES • Responses to bidder questions • Addenda Exhibit B DBE Participation Plan In the absents of a mandatory DBE goal, a voluntary SBE goal amount of ten percent of the Consultant Agreement is established. The Consultant shall develop a SBE Participation Plan prior to commencing work. Although the goal is voluntary, the outreach efforts to provide SBE maximum practicable opportunities are not. DBE Participation Plan & Certifications DBE Goal = 16.0% DBE Subconsultants HWAGeoSciences, Inc. (DBE) @ $255,302.09 (8.0%) Cowling & Company, LLC dba Widener & Associates (DBE) @ $168,759.81 (5.3%) Ott -Sakai & Associates, LLC (DBE) @ $117,571.35 (3.7%) Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Revised 0713012021 23-169 Agreement Number 1601 Fifth Avenue, Santa 1600 cattle,'UW`A 98101 206.622. 822 kpff.corn �I I September 5, 2023 Rob Lochmiller City of Spokane Valley 10210 E Sprague Ave. Spokane Valley, WA 99206 Subject: Agreement #20-172 — Sullivan Rd./State Route 290 Interchange Reconstruction Project —Final Design DBE Participation Plan Dear Rob: This letter conveys our intent to comply with and participate in the Disadvantaged Business Enterprise (DBE) Program under the United States Department of Transportation. KPFF has identified the following DBE firms to provide structural engineering, geotechnical engineering, environmental documentation and permitting, BNSF coordination and permitting, constructability reviews and cost/risk estimating services as needed to fulfill the requirements of the Scope of Work. DBE Firm Name Actual Percent Contract Goal HWAGeoSciences 8.0% 9% Widener & Associates 5.3% 3% Ott -Sakai Associates 3.7% 4% TOTAL 16.9% 16% We have designated the following individual to enter all required information into the WSDOT Diversity Management and Compliance System (DMCS) for KPFF. Valerie Garvida Project Coordinator KPFF Consulting Engineers 1601 Fifth Avenue, Suite 1600 Seattle, WA 98101 206.622.5822 Valerie.Garvida@kpff.com If you have any questions, please feel free to call me at (509) 385-0922. Sincerely, Mark (ABrowe:rz Principal Page 1 of 1 8/22/23, 9:04 AM Certified Profile B2Gnow ZESIMMERMU-1 ....j n�. ............ Business & Contact Information BUSINESS NAME HWA GeoSciences, Inc., DBA HWA GeoSciences, Inc. OWNER Ms. Sandybell Brodahl ADDRESS 21312 30th Drive SE, Suite 110 Bothell, WA 98021 [mapj PHONE 425-774-0106 FAX 425-774-2714 EMAIL sbrodahl@hwageo.com WEBSITE http://www.hwageo.com/ COUNTY Snohomish (WA) Certification Information CERTIFYING AGENCY Washington State Office of Minority & Women's Business Enterprises CERTIFICATION TYPE DBE - Disadvantaged Business Enterprise CERTIFIED BUSINESS DESCRIPTION Engineering services for geotechnical and geoscience (soil, foundation, rock, groundwater) solutions to public agencies, private, federal, engineering, and architect firms. Services include design, construction, quality review of building and structures, parks, solid waste, transportation, waterfront, water, wastewater, and storm water facilities. Building, structures, and construction inspection services. Environmental and sanitation consulting services: Phase 1 and Phase 2 environmental assessments, hazardous materials, hazardous waste management investigations, property transfer environmental assessments, underground storage tank management, regulatory compliance, solid waste management, environmental impact statements, and remedial investigations and feasibility studies. State of the art laboratory testing services: Falling Weight Deflectometer (FWD) used for pavement property testing. Hydrology consulting services. Description Civil engineering services Building inspection services https://omwbe.diversitycompliance.com/FrontEnd/SearchCertifiedDirectory.asp?XlD=5792&TN=omwbe 1/2 8/22/23, 9:04 AM B2Gnow NAICS 541380 Laboratory testing (except medical, veterinary) services NAICS 541620 Environmental consulting services NAICS 541690 Hydrology consulting services https://omwbe.diversitycompliance.com/FrontEnd/SearchCertifiedDirectory.asp?XlD=5792&TN=omwbe 2/2 8/22/23, 9:06 AM Certified Profile B2Gnow ZESIMMERMU-1 ....j n�. ............ Business & Contact Information BUSINESS NAME Cowling & Co. LLC, DBA Widener & Associates OWNER Ms. Jordan Widener ADDRESS 1902120th PI SE Suite 202 Everett, WA 98208 mapj PHONE 510-725-2291 EMAIL jordancw@widener-enviro.com COUNTY Snohomish (WA) Certification Information CERTIFYING AGENCY Washington State Office of Minority & Women's Business Enterprises CERTIFICATION TYPE DBE - Disadvantaged Business Enterprise CERTIFIED BUSINESS DESCRIPTION Engineering consulting services; Surveying and mapping services (except geophysical); Environmental consulting services; All Other Professional, Scientific, and Technical Services; Enforcement of environmental and pollution control regulations. Commodity Codes Code ............................................................. NAICS 541330 NAICS 541370 NAICS 541620 NAICS 541990 NAICS 924110 Description ........................................................................................................................................................................................................................................................................................ Engineering consulting services Surveying and mapping services (except geophysical) Environmental consulting services All Other Professional, Scientific, and Technical Services Enforcement of environmental and pollution control regulations Additional Information https://omwbe.diversitycompliance.com/FrontEnd/SearchCertifiedDirectory.asp?XlD=7063&TN=omwbe 1/2 8/22/23, 9:06 AM SBE CERTIFICATION Yes B2Gnow UBI # 603349394 CERTIFICATION NUMBER D2F0026333 https://omwbe.diversitycompliance.com/FrontEnd/SearchCertifiedDirectory.asp?XlD=7063&TN=omwbe 2/2 8/22/23, 9:07 AM Certified Profile B2Gnow ZESIMMERMU-1 ....j n�. ............ Business & Contact Information Ott - Sakai & Associates, LLC, DBA Ott -Sakai & BUSINESS NAME Associates, LLC OWNER Mr. Kevin Sakai ADDRESS 23906 59th Place West Mountlake Terrace, WA 98043 mapJ PHONE 206-255-2509 EMAIL kevin@ott-sakai.com COUNTY King (WA) Certification Information CERTIFYING AGENCY Washington State Office of Minority & Women's Business Enterprises CERTIFICATION TYPE DBE - Disadvantaged Business Enterprise CERTIFIED BUSINESS DESCRIPTION Civil engineer providing delivery of large scale civil bridge & highway projects & transportation infrastructure including water treatment plants, light rail & tunnels. Scheduling, cost estimating, value engineering & constructibility input & review. Staging and phasing plans, risk analysis on cost & time frames for job completion. Commodity Codes Code Description ........................................................................................................................................................................................................................... NAICS 541330 Civil engineering services Additional Information UDBE Yes SBE CERTIFICATION Yes UBI # 602330314 https://omwbe.diversitycompliance.com/FrontEnd/SearchCertifiedDirectory.asp?XlD=4624&TN=omwbe 1/2 8/22/23, 9:07 AM CERTIFICATION NUMBER DW0023226 B2Gnow https://omwbe.diversitycompliance.com/FrontEnd/SearchCertifiedDirectory.asp?XlD=4624&TN=omwbe 2/2 Exhibit C Preparation and Delivery of Electronic Engineering and Other Data In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is to use in preparing electronic files for transmission to the agency. The format and standards to be provided may include, but are not limited to, the following: I Surveying, Roadway Design & Plans Preparation Section A. Survey Data See Exhibit A: Scope of Work B. Roadway Design Files See Exhibit A: Scope of Work C. Computer Aided Drafting Files See Exhibit A: Scope of Work Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Revised 0713012021 23-169 Agreement Number D. Specify the Agency's Right to Review Product with the Consultant See Exhibit A: Scope of Work E. Specify the Electronic Deliverables to Be Provided to the Agency See Exhibit A: Scope of Work F. Specify What Agency Furnished Services and Information Is to Be Provided See Exhibit A: Scope of Work Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Revised 0713012021 23-169 Agreement Number R Any Other Electronic Files to Be Provided See Exhibit A: Scope of Work IIL Methods to Electronically Exchange Data Electronic Mail, Collaboration Site (MS Teams or SharePoint) Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Revised 0713012021 23-169 Agreement Number A. Agency Software Suite See Exhibit A: Scope of Work B. Electronic Messaging System See Exhibit A: Scope of Work C. File Transfers Format See Exhibit A: Scope of Work Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Revised 0713012021 23-169 Agreement Number Exhibit D See Exhibit D-1: Consultant Fee Summary Prime Consultant Cost Computations Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Revised 0713012021 23-169 Agreement Number Exhibit D-1 KPFF Consulting Engineers Consultant Fee Summary Negotiated Hourly Rate Consultant Agreement SULLIVAN ROAD/STATE ROUTE 290 - Final Design Overhead (OH) Cost 144.97% Fixed Fee (FF) 30.00% Classification Direct Hourly Total X Negotiated = Cost Rate Hours Hourly Rate Principal (Structures) $ 80.00 86.00 X $219.98 = $ 18,917.94 Senior Project Manager $ 80.00 588.00 X $219.98 = $ 129,345.89 DQAM $ 80.00 104.00 X $219.98 = $ 22,877.50 Structures Lead $ 72.00 598.00 X $197.98 = $ 118,391.08 Structures Project Engineer $ 64.00 1381.00 X $175.98 = $ 243,029.48 Structures Design Engineer $ 55.00 1359.00 X $151.23 = $ 205,526.33 Structures CADD $ 57.00 2814.00 X $156.73 = $ 441,046.38 Civil Principal $ 80.00 66.00 X $219.98 = $ 14,518.42 Civil Lead $ 70.00 1190.00 X $192.48 = $ 229,050.01 Stormwater Lead $ 74.00 396.00 X $203.48 = $ 80,577.21 Sr Civil Engineer $ 65.00 1064.00 X $178.73 = $ 190,169.25 Civil Design Engineer $ 55.00 1990.00 X $151.23 = $ 300,954.67 Civil CAD $ 50.00 2396.00 X $137.49 = $ 329,414.06 Principal (Survey) $ 72.11 53.00 X $198.28 = $ 10,508.89 Sr. Project Surveyor $ 49.00 64.00 X $134.74 = $ 8,623.06 Associate $ 45.00 34.00 X $123.74 = $ 4,207.04 CADD Drafter $ 39.00 190.00 X $107.24 = $ 20,375.28 Party Chief $ 35.00 120.00 X $96.24 = $ 11,548.74 Instrument Person $ 29.00 120.00 X $79.74 = $ 9,568.96 Project Coordinator $ 36.00 152.00 X $98.99 = $ 15,046.36 Subtotal $ 2,403,696.53 Reimbu rsables Airfare $450 x 30 trips $ 13,500.00 Hotel (C/S & TRSP) (Hotel @ $200.00 x 6 nights) $ 1,200.00 Per Diem (C/S & TRSP) (Meals @ $74.00 x 30 trips) $ 2,220.00 Per Diem (Survey) (Hotel + Meals @ $230.00 x 4 trips) $ 920.00 Title Reports $ 3,600.00 Utility Potholing (Allowance) $ 15,000.00 Subcontract (Utility Locates) $ 12,400.00 Subtotal $ 48,840.00 Subconsultants: $743,296.15 GRAND TOTAL: $3,195,832.68 Exhibit E Sub -consultant Cost Computations If no sub -consultant participation listed at this time. The CONSULTANT shall not sub -contract for the performance of any work under this AGREEMENT without prior written permission of the AGENCY. Refer to section VI "Sub -Contracting" of this AGREEMENT. See Exhibit E-1: Consultant Fee Summary Local Agency A&E Professional Services Agreement Number Negotiated Hourly Rate Consultant Agreement Revised 0713012021 Overhead (OH) Cost Fixed Fee (FF) Classification Exhibit E-1 Consultant Fee Summary Negotiated Hourly Rate Consultant Agreement SULLIVAN ROAD/STATE ROUTE 290 - Final Design 30.00% Direct Hourly Total X Negotiated = Cost Rate Hours Hourly Rate 46.00 X $227.62 = $ 10,470.31 62.00 X $188.43 = $ 11,682.38 158.00 X $127.38 = $ 20,126.54 e 24.00 X $119.07 = $ 2,857.80 0.00 X $0.00 0.00 X $0.00 = $ I 0.00 X $0.00IN = $ MEMO=0.00 momm X $0.00 = $ % 0.00 X $0.00 = $ 0.00 X $0.00 = $ 0.00 X $0.00 = $ 0.00 X $0.00 = $ - 0.00 X $0.00 = $ 0.00 X $0.00 = $ 0.00 X $0.00 = $ 0.00 X $0.00 = $ J annual 1 0.00 X $0.00 = $ - 0.00 X $0.00 = $ Subtotal $ 45,137.04 Reimbu rsables iMEMORIES Subtotal $ GRAND TOTAL: $45,137.04 Exhibit E-1 D KS Consultant Fee Summary Negotiated Hourly Rate Consultant Agreement SULLIVAN ROAD/STATE ROUTE 290 - Final Design Overhead (OH) Cost 187.07% Fixed Fee (FF) 30.00% Classification Direct Hourly Total X Negotiated = Cost Rate Hours Hourly Rate Principal $ 107.16 29.00 X $339.77 = $ 9,853.39 Senior PM $ 87.16 70.00 X $276.36 = $ 19,345.07 PM $ 75.58 110.00 X $239.64 = $ 26,360.57 Engineer $ 64.66 0.00 X $205.02 = $ - Associate $ 54.28 134.00 X $172.11 = $ 23,062.15 Assistant $ 45.10 316.00 X $143.00 = $ 45,187.55 Entry $ 39.81 0.00 X $126.23 = $ - Intern $ 28.22 0.00 X $89.48 = $ - Project Admin 3 $ 43.65 36.00 X $138.40 = $ 4,982.44 CAD Tech 3 $ 42.93 192.00 X $136.12 = $ 26,134.68 Title 11 $ - 0.00 X $0.00 = $ - Title 12 $ - 0.00 X $0.00 = $ - Title 13 $ - 0.00 X $0.00 = $ - Title 14 $ - 0.00 X $0.00 = $ - Title 15 $ - 0.00 X $0.00 = $ - Title 16 $ - 0.00 X $0.00 = $ - Title 17 $ - 0.00 X $0.00 = $ - Title 18 $ - 0.00 X $0.00 = $ - Title 19 $ - 0.00 X $0.00 = $ - Title 20 $ - 0.00 X $0.00 = $ - Subtotal $ 154,925.86 Reimbu rsables Mileage (## Miles x $0.655/mile) $ - Airfare (Allowance) $ 1,200.00 Per Diem (Hotel + Meals @ $#.## x # trips) $ - Subcontract (Sub Name & Task) $ - Car Rental (Allowance) $ 400.00 Subtotal $ 1,600.00 GRAND TOTAL: $156,525.86 Exhibit E-1 HWA GeoSciences Consultant Fee Summary Negotiated Hourly Rate Consultant Agreement SULLIVAN ROAD/STATE ROUTE 290 - Final Design Overhead (OH) Cost 190.07% Fixed Fee (FF) 30.00% Classification Direct Hourly Total X Negotiated = Cost Rate Hours Hourly Rate Geotechnical Engineer Vlll $ 87.50 178.00 X $280.06 = $ 49,850.90 Geotechnical Engineer VII $ 78.50 9.00 X $251.25 = $ 2,261.29 Geotechnical Engineer V $ 58.50 206.00 X $187.24 = $ 38,571.64 Geotechnical Engineer II $ 40.00 173.00 X $128.03 = $ 22,148.84 Geologist VIII $ 85.00 8.00 X $272.06 = $ 2,176.48 Geologist IV $ 46.00 44.00 X $147.23 = $ 6,478.22 Geologist III $ 37.50 28.00 X $120.03 = $ 3,360.74 Contracts Administrator $ 45.00 20.00 X $144.03 = $ 2,880.63 Administrative Support $ 33.00 2.00 X $105.62 = $ 211.25 CAD $ 32.50 16.00 X $104.02 = $ 1,664.36 Title 11 $ - 0.00 X $0.00 = $ - Title 12 $ - 0.00 X $0.00 = $ - Title 13 $ - 0.00 X $0.00 = $ - Title 14 $ - 0.00 X $0.00 = $ - Title 15 $ - 0.00 X $0.00 = $ - Title 16 $ - 0.00 X $0.00 = $ - Title 17 $ - 0.00 X $0.00 = $ - Title 18 $ - 0.00 X $0.00 = $ - Title 19 $ - 0.00 X $0.00 = $ - Title 20 $ - 0.00 X $0.00 = $ - Subtotal $ 129,604.34 Reimbu rsables Mileage for Site Reconnaissance (600 Miles x $0.655/mile) $ 393.00 Per Diem for Site Reconnaissance (Hotel + Meals @ $230 x 2 Person Days) $ 460.00 Mileage for Phase 1 and 2 Drilling (3 Trips) (1400 Miles x $0.655/mile) $ 917.00 Per Diem for Phase 1 and 2 Drilling (Hotel + Meals @ $230 x 10 Person Days) $ 2,300.00 Phase 1 and 2 Sonic Drilling Subcontractor (Holt Drilling, Task 8.2.7) $ 89,000.00 Phase 1 and 2 Traffic Control (Task 8.2.7) $ 15,000.00 Grainsize Analysis Wet (Assume 34) (HWA, Task 8.2.12, $130 Each) $ 4,420.00 Moisture Content (Assume 60) (HWA, Task 8.2.12, $24 Each) $ 1,440.00 Atterberg Limits (Assume 12) (HWA, Task 8.2.12, $250 Each) $ 3,000.00 Grainsize/Hydrometer Analysis (Assume 16) (HWA, Task 8.2.12, $275 Each) $ 4,400.00 Milage for Phase 3 Coring (650 Miles x $0.655/mile) $ 425.75 Per Diem for Phase 3 Coring (Hotel + Meals @ $230 x 4 Person Days) $ 920.00 Phase 3 Traffic Control Rental (Task 8.2.10) $ 1,000.00 Phase 3 Pavement Coring Cost (Assume 6) (HWA, Task 8.2.10, $75 per Core) $ 450.00 Mileage for In Person Meetings (Assume 4) (2400 Miles x $0.655/mile) $ 1,572.00 Subtotal $ 125,697.75 GRAND TOTAL: $255,302.09 Overhead (OH) Cost Fixed Fee (FF) Classification Exhibit E-1 Consultant Fee Summary Negotiated Hourly Rate Consultant Agreement SULLIVAN ROAD/STATE ROUTE 290 - Final Design 30.00% Direct Hourly Total X Negotiated = Cost Rate Hours Hourly Rate fffffffffffff %�� % 447.00 X $184.14 = $ 82,311.30 �224.00 X $136.86 = $ 30,657.09 430.00 X $79.63 = $ 34,240.38 ° 0.00 X $0.00 = $ 0.00 X $0.00 0.00 X $0.00 = $ - 0.00 X $0.00 = $ - 0.00 % 0.00 X $0.00 = $ i // 0.00 X $0.00 = $ - // 0.00 X $0.00 = $ 0.00 X $0.00 = $ - 0.00 X $0.00 = $ 0.00 X $0.00 = $ 0.00 X $0.00 = $ J 0.00 X $0.00 = $ - 0.00 X $0.00 = $ Subtotal $ 147,208.77 Reimbu rsables ,, A � / rid MEMO= j / VE Subtotal $ 21,551.04 GRAND TOTAL: $168,759.81 Overhead (OH) Cost Fixed Fee (FF) Classification Exhibit E-1 Consultant Fee Summary Negotiated Hourly Rate Consultant Agreement SULLIVAN ROAD/STATE ROUTE 290 - Final Design 30.00% Direct Hourly Total X Negotiated = Cost Rate Hours Hourly Rate 14.00 X $260.97 = $ 3,653.58 248.00 X $260.97 = $ 64,720.61 SJSSMSJE 158.00 X $248.14 = $ 39,205.42 MENEM 54.00 X $185.03 = $ 9,991.74 0.00 X $0.00 = $ - / % 0.00 X $0.00 = $ - // 0.00 X $0.00 = $ 0.00 X $0.00 = $ % 0.00 X $0.00 = $ 0y�� i // 0.00 X $0.00 = $ - // 0.00 X $0.00 = $ 0.00 X $0.00 = $ - � 0.00 X $0.00 = $ f 0.00 X $0.00 = $ 0.00 X $0.00 = $ J 0.00 X $0.00 = $ - 0.00 X $0.00 = $ Subtotal $ 117,571.35 Reimbu rsables Subtotal $ GRAND TOTAL: $117,571.35 Exhibit F - Title VI Assurances Appendix A & E APPENDIX A During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees as follows: 1. Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Acts and the Regulations relative to Non-discrimination in Federally -assisted programs of the U.S. Department of Transportation, (Federal Highway Administration), as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract. 2. Non-discrimination: The contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21. [Include Washington State Department of Transportation specific program requirements.] 3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and the Regulations relative to Non-discrimination on the grounds of race, color, or national origin. [Include Washington State Department of* Transportation specific program requirements.] 4. Information and Reports: The contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Recipient or the (Federal Highway Administration) to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will so certify to the Recipient or the (Federal Highway Administration), as appropriate, and will set forth what efforts it has made to obtain the information. Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non- discrimination provisions of this contract, the Recipient will impose such contract sanctions as it or the (Federal Highway Administration) may determine to be appropriate, including, but not limited to: a. withholding payments to the contractor under the contract until the contractor complies; and/or b. cancelling, terminating, or suspending a contract, in whole or in part. 6. Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The contractor will take action with respect to any subcontract or procurement as the Recipient or the (Federal Highway Administration) may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the contractor may request the Recipient to enter into any litigation to protect the interests of the Recipient. In addition, the contractor may request the United States to enter into the litigation to protect the interests of the United States. Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Revised 0713012021 23-169 Agreement Number Exhibit F - Title VI Assurances Appendix A & E APPENDIX E During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees to comply with the following non-discrimination statutes and authorities; including but not limited to: Pertinent Non -Discrimination Authorities: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and projects); • Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal -aid recipients, sub -recipients and contractors, whether such programs or activities are Federally funded or not); • Titles 11 and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; • The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Revised 0713012021 23-169 Agreement Number Exhibit G Exhibit 1-1(a) Exhibit 1-1(b) Exhibit 1-2 Exhibit 1-3 Exhibit G-4 Certification Document Certification of Consultant Certification of City of Spokane Valley Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying Certificate of Current Cost or Pricing Data Local Agency A&E Professional Services Agreement Number 23-169 Negotiated Hourly Rate Consultant Agreement Revised 0713012021 Exhibit G-1(a) Certification of Consultant I hereby certify that I am the and duly authorized representative of the firm of KPFF Consulting Engineers, Inc. whose address is 421 W. Riverside Avenue, Suite 524, Spokane, WA 99201 and that neither the above firm nor I have a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT) to solicit or secure this AGREEMENT; b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out this AGREEMENT; or c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out this AGREEMENT; except as hereby expressly stated (if any); I acknowledge that this certificate is to be furnished to the City of Spokane Valley and the Federal Highway Administration, U.S. Department of Transportation in connection with this AGREEMENT involving participation of Federal -aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. KPFF Consulting Engineers, Inc. Consultant (Firm Name) Signature (Authorized Official of Consultant) September 5, 2023 Date Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Revised 0713012021 23-169 Agreement Number Exhibit G-1(b) Certification of City of Spokane valley I hereby certify that I am the: 0 City Manager ❑ Other of the City of Spokane Valley and the City or its representative has not been required, directly or indirectly as an express or implied condition in connection with obtaining or carrying out this AGREEMENT to: a) Employ or retain, or agree to employ to retain, any firm or person; o b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration of any kind; except as hereby expressly stated (if any): I acknowledge that this certificate is to be furnished to the Washington State Department of Transportation and the Federal Highway Administration, U.S. Department of Transportation, in connection with this AGREEMENT involving participation of Federal -aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. Signature Date Local Agency A&E Professional Services Agreement Number 23-169 Negotiated Hourly Rate Consultant Agreement Revised 0713012021 Exhibit G-2 Certification Regarding Debarment Suspension and Other Responsibility Matters - Primary Covered Transactions L The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; B. Have not within a three (3) year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State anti-trust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; an D. Have not within a three (3) year period preceding this application / proposal had one or more public transactions (Federal, State and local) terminated for cause or default. 11. Where the prospective primary participant is unable to certify to any of the statements in this certification such prospective participant shall attach an explanation to this proposal. KPFF Consulting Engineers, Inc. Consultant (Firm Name) Signature (Authorized Official of Consultant) September 5, 2023 Date Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Revised 0713012021 23-169 Agreement Number Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative AGREEMENT, and the extension, continuation, renewal, amendment, or modification of Federal contract, grant, loan or cooperative AGREEMENT. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and submit Standard Form - LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file therequire certification shall be subject to a civil penalty of not less than $10,000.00, and not more than $100,000.00 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier sub -contracts, which exceed $100,000 and that all such sub -recipients shall certify and disclose accordingly. KPFF Consulting Engineers, Inc. Consultant (Firm Name) September 5, 2023 Signature (Authorized Official of Consultant) Date Local Agency A&E Professional Services Agreement Number 23-169 Negotiated Hourly Rate Consultant Agreement Revised 0713012021 Exhibit G-4 Certification of Current Cost or Pricing Data This is to certify that, to the best of my knowledge and belief, the cost or pricing data (as defined in section of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403-4) submitted, either actually or by specific identification in writing, to the Contracting Officer or to the Contracting Officer's representative in support of as of August 28, 2023 Sullivan/SR290 Interchange Reconstruction ** * are accurate, complete, and current This certification includes the cost or pricing data supporting any advance AGREEMENT'S and forward pricing rate AGREEMENT'S between the offer or and the Government that are part of the proposal. Firm: KPFF Consulting Engineers, Inc. September 5, 2023 Signature Title Date of Execution *Identify the proposal, quotation, request for pricing adjustment, or other submission involved, giving the appropriate identifying number (e.g. project title.) **Insert the day, month, and year, when price negotiations were concluded and price AGREEMENT was reached. ***Insert the day, month, and year, of signing, which should be as close as practicable to the date when the price negotiations were concluded and the contract price was agreed to. Local Agency A&E Professional Services Agreement Number 23-169 Negotiated Hourly Rate Consultant Agreement Revised 0713012021 Exhibit 1 Alleged Consultant Design Error Procedures The purpose of this exhibit is to establish a procedure to determine if a consultant has alleged design error is of a nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage due to the alleged error by the consultant. Step 1 Potential Consultant Design Error(s) is Identified by Agency's Project Manager At the first indication of potential consultant design error(s), the first step in the process is for the Agency's project manager to notify the Director of Public Works or Agency Engineer regarding the potential design error(s). For federally funded projects, the Region Local Programs Engineer should be informed and involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an agency staff person other than the project manager, who has not been as directly involved in the project, to be responsible for the remaining steps in these procedures.) Step 2 Project Manager Documents the Alleged Consultant Design Error(s) After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the Director of Public Works or Agency Engineer's concurrence, the project manager obtains more detailed documentation than is normally required on the project. Examples include all decisions and descriptions of work, photographs, records of labor, materials, and equipment. Step 3 Contact the Consultant Regarding the Alleged Design Error(s) If it is determined that there is a need to proceed further, the next step in the process is for the project manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged error(s). The project manager and other appropriate agency staff should represent the agency and the consultant should be represented by their project manager and any personnel (including sub -consultants) deemed appropriate for the alleged design error(s) issue. Step 4 Attempt to Resolve Alleged Design Error with Consultant After the meeting(s) with the consultant have been completed regarding the consultant's alleged design error(s), there are three possible scenarios: • It is determined via mutual agreement that there is not a consultant design error(s). If this is the case, then the process will not proceed beyond this point. • It is determined via mutual agreement that a consultant design error(s) occurred. If this is the case, then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement with the consultant. The settlement would be paid to the agency or the amount would be reduced from the consultant's agreement with the agency for the services on the project in which the design error took place. The agency is to provide LP, through the Region Local Programs Engineer, a summary of the settlement for review and to make adjustments, if any, as to how the settlement affects federal reimbursements. No further action is required. • There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal counsel, is not able to reach mutual agreement with the consultant, proceed to Step 5. Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Revised 0713012021 Agreement Number 23-169 Step 5 Forward Documents to Local Programs For federally funded projects, all available information, including costs, should be forwarded through the Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet with representatives of the agency and the consultant to review the alleged design error(s), and attempt to find a resolution to the issue. If necessary, LP will request assistance from the Attorney General's Office for legal interpretation. LP will also identify how the alleged error(s) affects eligibility of project costs for federal reimbursement. If mutual agreement is reached, the agency and consultant adjust the scope of work and costs to reflect the agreed upon resolution. LP, in consultation with FHWA, will identify the amount of federal participation in the agreed upon resolution of the issue. • If mutual agreement is not reached, the agency and consultant may seek settlement by arbitration or by litigation. Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Revised 0713012021 Agreement Number 23-1 69 Exhibit J Consultant Claim Procedures The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following procedures should only be utilized on consultant claims greater than $1,000. If the consultant's claim(s) total a $1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant's claim(s) that total $1,000 or less. This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential claim by the consultant. Step 1 Consultant Files a Claim with the Agency Project Manager If the consultant determines that they were requested to perform additional services that were outside of the agreement's scope of work, they may be entitled to a claim. The first step that must be completed is the request for consideration of the claim to theAgency's project manager. The consultant's claim must outline the following: • Summation of hours by classification for each firm that is included in the claim • Any correspondence that directed the consultant to perform the additional work; • Timeframe of the additional work that was outside of the project scope; • Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the additional work; and • Explanation as to why the consultant believes the additional work was outside of the agreement scope of work. Step 2 Review by Agency Personnel Regarding the Consultant's Claim for Additional Compensation After the consultant has completed step 1, the next step in the process is to forward the request to the Agency's project manager. The project manager will review the consultant's claim and will met with the Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the FHWA is participating in the project's funding, forward a copy of the consultant's claim and the Agency's recommendation for federal participation in the claim to the WSDOT Local Programs through the Region Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from agency funds. If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs (if applicable), and FHWA (if applicable) agree with the consultant's claim, send a request memo, including backup documentation to the consultant to either supplement the agreement, or create a new agreement for the claim. After the request has been approved, the Agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. No further action in needed regarding the claim procedures. If the Agency does not agree with the consultant's claim, proceed to step 3 of the procedures. Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Revised 0713012021 23-169 Agreement Number Step 3 Preparation of Support Documentation Regarding Consultant's Claim(s) If the Agency does not agree with the consultant's claim, the project manager shall prepare a summary for the Director of Public Works or Agency Engineer that included the following: • Copy of information supplied by the consultant regarding the claim; • Agency's summation of hours by classification for each firm that should be included in the claim • Any correspondence that directed the consultant to perform the additional work; • Agency's summary of direct labor dollars, overhead costs, profit and reimbursable costs associate with the additional work; • Explanation regarding those areas in which the Agency does/does not agree with the consultant's claim(s); • Explanation to describe what has been instituted to preclude future consultant claim(s); and • Recommendations to resolve the claim. Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove the claim, or portions thereof, which may include getting Agency Council or Commission approval (as appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim is not eligible for federal participation, payment will need to be from agency funds. Step 5 Informing Consultant of Decision Regarding the Claim The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final decision regarding the consultant's claim(s). Include the final dollar amount of the accepted claim(s) and rationale utilized for the decision. Step 6 Preparation of Supplement or New Agreement for the Consultant's Claim(s) The agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Revised 0713012021 23-169 Agreement Number CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 26, 2023 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Administrative Report — Transportation Benefit Districts (TBD) Formation and Assuming Powers GOVERNING LEGISLATION: RCW 35A.11.020 — Powers vested in legislative bodies of noncharter and charter code cities; RCW 36.73 — Transportation Benefit Districts. PREVIOUS COUNCIL ACTION TAKEN: The Pavement Management Program (PMP) has been discussed at least 64 times by City Council since shortly after the City's incorporation. Most recently, Council discussed the PMP as part of the following agenda items: • April 19, 2022 — Administrative Report on the 2021 Street Sustainability Committee's (SSC) efforts and next steps to improve the Pavement Management Program (PMP). • May 10, 2022 — Administrative Report discussing using the Fund 106 to fund a new open -order contract for 2023 pavement preservation -specific projects. • June 14, 2022 — 2023 Budget Workshop including discussion on the PMP and sustainable funding for the PMP, including Street Fund #101. • July 12, 2022 —Administrative Report on the prioritization of local access street projects. • September 27, 2022 — Administrative Report on the allocation of Capital Reserve Fund #312, identifying $250,000 for a 2023 surface treatment pilot project. • December 6, 2022 — Administrative Report on potential funding sources for the Pavement Management Program. • January 17, 2023 — Administrative Report on Transportation Benefit Districts as a funding source. BACKGROUND: The City's street network consists of roughly 450 centerline miles of roadway, including 127 centerline miles of arterials/collectors and 323 centerline miles of local access streets. This equates to 1,025 total lane miles in the network covering roughly 9.2 million square yards (SY) of paved surfaces, equivalent to 1,900 acres. Roughly two-thirds of the City streets' pavement area is attributed to local access streets. The remaining one-third of pavement area is located on arterial or collector streets. The City's PMP serves two primary functions: • Preservation: Multi -year planning and implementation of pavement `treatments' to extend the life of existing paved streets and sustain the pavement condition over time. • Maintenance: Annual costs for repairs and upkeep of snowplow operations, traffic signals and signs, streetlights, sidewalks, potholes, crack filling, and roadside maintenance. Overall, to sustain today's citywide average Pavement Condition Index (PCI), the City should expend approximately $16 million annually: $10 million for preservation and $6 million for maintenance. Currently, the City reliably provides $8 million annually using the local street wear fee (Fund #106), Federal and State grants, and utility and fuel tax revenues. The unfunded $8 million is partially covered by annual general fund transfers into Street Fund #101 for maintenance, which in recent years is estimated at approximately $3 million annually, although currently the proposed 2024 budget provides for a $4.6 million transfer to Street Fund #101. The remaining $5 million necessary for full funding of the PMP continues to be unfunded and the shortfall results in the City not completing or constructing needed local access street preservation and reconstruction projects. To address the funding shortfall, the City created a Street Sustainability Committee in 2021. The Street Sustainability Committee recommended several measures to address a sustainable PMP program. These recommendations generally were focusing on local streets, working on different and more economical project delivery methods, identifying alternative surface treatment methods, and identifying additional funding sources. Based on the Street Sustainability Committee's recommendations, the City has taken steps to focus on local streets, identify and implement more economical delivery methods, and to engage in pilot projects for alternative surface treatment methods. This discussion focuses on the remaining recommendation from the Street Sustainability Committee to seek additional dedicated funding sources. At the December 6, 2022, Council meeting, an Administrative Report was given outlining various funding options available to the City for closing the gap in the PMP. To address the development of funding options to sustain the City's PMP, City Council and staff discussed new revenue sources available, including the option of forming a Transportation Benefit District (TBD). Council, provided consensus for staff to develop information regarding the formation of a TBD and its potential budget impacts for the PMP. At the January 17, 2023, Council meeting, the requirements of a TBD were discussed in detail, including the formation and funding of the TBD. Critically, TBDs may be formed prior to determining what funding to implement. Information regarding the details of TBDs is included as an attachment to this RCA. At the January 17, 2023, meeting, Council gave consensus for staff to bring forward more information on the formation of a TBD and draft documents for the formation of a TBD. NOTE: This Agenda Item outlines the steps for the formation of a TBD and assumption of TBD authority. This Agenda Item is not intended to provide, or determine, the method of funding for the TBD. The funding method for the TBD will be discussed by Council at a future meeting, with the date yet to be determined. For next steps in the formation of a TBD, the following topics are required to be brought forward to Council for approval and action: • Resolution setting a Public Hearing for TBD formation; • Public Hearing for TBD formation; • Ordinance establishing the TBD; • Resolution setting a Public Hearing for Council to assume powers of the TBD; • Conduct Public Hearing for Council assumption of powers; and, • Ordinance establishing the Council as the TBD authority. Attached are the initial draft documents for the formation and assumption of powers for a TBD: 1. Resolution setting a Public Hearing for formation a. Staff are seeking consensus to bring the proposed Resolution for Council consideration at the October 3, 2023 meeting. b. The Resolution currently proposes to set the public hearing on October 17, 2023. 2. Ordinance to amend SVMC for formation a. Establishes TBD with same boundaries as the City. b. Governing Board would be City Council. c. Grants all authority as allowed pursuant to RCW 36.73 i. Establish fees, taxes, and other revenue sources. ii. May authorize annual vehicle fee. iii. May submit fees, taxes, and other revenues sources to voters. d. Identifies allowable uses for TBD funds i. Transportation improvements that construct, preserve, maintain, and operate the existing and future transportation infrastructure of the City. e. Identifies when TBD is dissolved. If Council determines to move forward with a public hearing on formation of a TBD, the Resolution setting a Public Hearing for assumption of powers and Ordinance to assume powers will be brought forward at a future meeting. At this meeting, staff will discuss the process for formation and assumption of powers of the TBD with the Council. Further, staff seeks Council consensus on whether to initiate the formation and subsequent assumption of powers of a Spokane Valley Transportation Benefit District without identifying a funding source at this time. Staff acknowledges that the formation of a TBD may be pointless if Council does have the intention to fund it in the future, be it either near -term or long-term. Specific details related to the funding of a TBD have been excluded in an attempt by staff to first identify if Council wishes to create a TBD. Ultimately, the goal is to have focused discussions related to each of the various steps required for a TBD. With Council consensus as described in the previous paragraph, over the coming weeks, staff can develop funding options, amounts, and other details specific for a TBD and return to council with those details. OPTIONS: Consensus to bring the Resolution setting Public Hearing for formation of Transportation Benefit District at October 3, 2023 meeting; or take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: Consensus to bring the Resolution setting Public Hearing for formation of Transportation Benefit District at October 3, 2023 meeting. BUDGET/FINANCIAL IMPACTS: None at this time. STAFF CONTACT: Erik Lamb, Deputy City Manager Adam Jackson, Engineering Manager Deanna Gregory, Pacifica Law Group ATTACHMENTS: PowerPoint Presentation Presentation from January 17, 2023 with details on TBDs (2) DRAFT Documents: 1. Draft Resolution Setting Public Hearing — TBD Formation 2. 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C ZA c I N O ZA C C i� ca i W H i .— N W O C7 i C7 4 O N M r4 LA ------------------------------------------------------------------------------------------------------------------------------------ H O v i � O i cn � � 3 � a � L s � LU `� m Qtw H •i W Vf fa � V 4J = i GJ H Cr m O Q m W a aA � O GJ cN/f Q � •- � LLI N -0 -W V v LL r-- Fj CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 17, 2023 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Administrative Report — Transportation Benefit Districts (TBD) GOVERNING LEGISLATION: RCW 35A.11.020 — Powers vested in legislative bodies of noncharter and charter code cities; RCW 36.73 — Transportation benefit districts. PREVIOUS COUNCIL ACTION TAKEN: The Pavement Management Program (PMP) has been discussed at least 63 times by City Council since shortly after the City's incorporation. Most recently, Council discussed the PMP as part of the following agenda items: • April 19, 2022 — Administrative Report on the 2021 Street Sustainability Committee's (SSC) efforts and next steps to improve the Pavement Management Program (PMP). • May 10, 2022 — Administrative Report discussing using the Fund 106 to fund a new open - order contract for 2023 pavement preservation -specific projects. • June 14, 2022 — 2023 Budget Workshop including discussion on the PMP and sustainable funding for the PMP, including Street Fund #101. • July 12, 2022 — Administrative Report on the prioritization of local access street projects. • September 27, 2022 — Administrative Report on the allocation of Capital Reserve Fund #312, identifying $250,000 for a 2023 surface treatment pilot project. • December 6, 2022 — Administrative Report on potential funding sources for the Pavement Management Program. BACKGROUND: The City's street network consists of roughly 450 centerline miles of roadway, including 127 centerline miles of arterials/collectors and 323 centerline miles of local access streets. This equates to 1,025 total lane miles in the network covering roughly 9.2 million square yards (SY) of paved surfaces, equivalent to 1,900 acres. Roughly two-thirds of the City streets' pavement area is attributed to local access streets. The remaining one-third of pavement area is located on arterial or collector streets. The City's PMP serves two primary functions: • Preservation: Multi -year planning and implementation of pavement `treatments' to extend the life of existing paved streets and sustain the pavement condition over time. • Maintenance: Annual costs for repairs and upkeep of snowplow operations, traffic signals and signs, streetlights, sidewalks, potholes, crack filling, and roadside maintenance. Overall, to sustain today's citywide average Pavement Condition Index (PCI), the City, based on full preservation and maintenance costs, should expend approximately $16 million annually: $10 million for preservation and $6 million for maintenance. Currently, the City reliably provides $8 million annually using the local street wear fee (Fund #106), Federal and State grants, and utility and fuel tax revenues. The unfunded $8 million is partially covered by annual general fund transfers into Street Fund #101 for maintenance, estimated at a transfer in excess of $3 million annually, for the immediate future. The remaining $5 million necessary for full funding of the PMP continues to be unfunded and the shortfall results in the City not completing or constructing needed local access street preservation and reconstruction projects. At the December 6, 2022, Council meeting, an Administrative Report was given outlining various funding options available to the City for closing the gap in the PMP. To address the development of funding options to sustain the City's PMP, City Council and staff discussed new revenue sources available, including the option of forming a Transportation Benefit District (TBD). The various revenue options available without a public vote are summarized below: • Utility Tax • TBD: Vehicle License Fee • TBD: Sales & Use Tax • Property Tax Banked Capacity Voter approved revenue options include the following: • TBD: Sales & Use Tax • TBD: Excess Property Tax • Levy Lid Lift At the December 6, 2022, Council meeting, Council provided consensus that they wished to pursue a TBD to provide a new funding source to the PMP and hear more detailed information about the formation of a TBD and its requirements. This presentation will provide the additional information requested regarding the formation of a TBD and its authority. This presentation is not intended to provide, or determine, the method of funding the TBD. The funding method for the TBD will be determined when detailed TBD funding information and data are provided to Council. For next steps, staff will be preparing documents necessary for the creation of a TBD to bring back for Council consideration at a later date. Further, staff will return for a more detailed discussion to identify City Council's desired funding options for the TBD. OPTIONS: Discussion Only. RECOMMENDED ACTION OR MOTION: Discussion Only BUDGET/FINANCIAL IMPACTS: None at this time. STAFF CONTACT: Bill Helbig, PE — Community & Public Works Director ATTACHMENTS: PowerPoint Presentation 9 vH, N�w°� uurawux 0. �Ymawux illurawux i uuiwim re ING IING i tw��wlwniN� illurawux It t IIUI II!IIBINI'llAIiNIW gg�� IIB�I�,9NNWYII7NI , �Ilu�ltluwiw "� viniriuuu�i k!Nk,... ryN�rtl� ulluiaiwiw,m` �rerPr IUI II!IINIYdNWYIIRiNI er��i Ip{�gr/ i urawux II!AIBINI'dIAIN'glNl!dl I ��q� u� rv� IW II!IIBINI'llAIiNINI '�'��q& �'"I 1141tIA1WIli1111N1 PgNgN.41 uu Ir.. 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In �zz (-4 n BE co w µ x w u EE CD EE CD E co CO am 0 73 Om x 0 w�miu4b OD co '- wn4mxaximdP CO ca- °And,. rxwrrarc ® x CDIL uwuwuwu x uu i.� flli8duu per u °prviu�p� xA �pd wu� pin III III PMuwu&uwuw� uwu�Iwu,Hn@' se Qiw��Bd�a"upup��,uw w �� `vuN °An 05 /g yyryry to , co iJluanfl�' ianfl�' w wwV �nxu.Hvl(�CO 0 75 A u In CO . 0 ilAuuwuwmEll M I�xIr�mnMµn�1 ApPpApApPpPI CO 00 N O co N Co O N NO N N m N L 0) A Q 46-10 a N L. m 0 0 yyryry 10 C -46-10 0 ::ZZ CL I= Z CL E 0 U) (n M �uu 0 0 a) (j . ) a) SA-11 0 0 C:L C:L 0 > a) cr a) 0 Z_- cn > E.— 0 C: C: 00 CU 0 0 01— a) 0 >, 0 E cL C C: 40- -D) E2 0 0 E 0 C: (n Q. 0 0 a) 0- a) cu -0 CU % 0 C: 0 47-- 4- C: C: 0 0 0 a) CU C: cu a) L- 0 0 (n a) 0 0 CL M 0 0 a) a) cu o E co: 0 0- C L- = 0 0 0-0 uaua�au Lo E: C: a) a) a) o W) 47-- CU CU N 0 a) a) 0 0 L- E 0 wo- 0 0 C� 4L) L) L) , 0 > t 0- a) 51 o L) 0 m z 13 w BE COW Draft CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 23- A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, SETTING A PUBLIC HEARING REGARDING A PROPOSAL TO ESTABLISH A TRANSPORTATION BENEFIT DISTRICT UNDER CHAPTER 36.73 OF THE REVISED CODE OF WASHINGTON. WHEREAS, the City of Spokane Valley, Spokane County, Washington (the "City") has the responsibility under the Constitution and laws of the State of Washington to maintain the transportation system for the benefit of the public for the purposes of commerce, public safety, and transportation throughout the City; and WHEREAS, the transportation system are the City's largest physical asset and are critical to the community's day-to-day and long-term economic vitality and livability; and WHEREAS, the maintenance and operation of this asset requires significant funding to ensure these facilities do not experience catastrophic failures, which are exponentially more expensive to construct; and WHEREAS, the City Council annually reviews and revises a plan for the maintenance, improvement, and construction of the transportation system; and WHEREAS, the City, like other cities and counties throughout the State of Washington, has limited and decreased revenues available for funding the preservation, maintenance and improvements necessary to provide the public with safe and effective means of motor vehicle transportation; and WHEREAS, the legislature of the State of Washington has created a local transportation tool for cities, by enabling them to form Transportation Benefit Districts ("TBDs"), which are independent taxing districts created for the sole purpose of acquiring, constructing, improving, providing, and funding transportation improvements; and WHEREAS, the City Council may create a TBD by ordinance, following the procedures set forth in chapter 36.73 RCW, which procedures include a public hearing and require that notice of such hearing be published at least once, not less than ten days before the hearing, in a newspaper of general circulation within the proposed TBD; and WHEREAS, the City Council now desires to establish a time and place for a public hearing regarding the formation of such TBD as provided herein; NOW, THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington, as follows: Section 1. Establishment of Public Hearing Date and Time. A public hearing shall be held in the Great Room of CenterPlace Regional Event Center, located at 2426 North Discovery Place, Spokane Valley, WA, on the 17th day of October, 2023 at 6.00 p.m. or as soon thereafter as it may be heard, at which time the Spokane Valley City Council shall hear objections, if any, from any person affected by the proposed formation of a Transportation Benefit District within the boundaries of the City of Spokane Valley, for funding the construction, operation, maintenance and preservation of the City transportation system. Notice of said public hearing shall be published in the Spokane Valley News Herald on October 6th and October 13, 2023. The notice shall specify the functions or activities proposed to be funded by the proposed Transportation Benefit District. Following the public hearing held pursuant to this Section 1, the City Council may consider an ordinance establishing a Transportation Benefit District, if the City Council finds such formation to be in the public interest. Section 2. Effective Date. This Resolution shall be effective immediately upon passage and signatures hereto. PASSED by the City Council this day of , 2023. CITY OF SPOKANE VALLEY, WASHINGTON Pam Haley, Mayor ATTEST: Marci Patterson, City Clerk APPROVED AS TO FORM: Office of the City Attorney DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO.23-XXX AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING THE SPOKANE VALLEY MUNICIPAL CODE TO ENACT A NEW CHAPTER 3.85, SPOKANE VALLEY TRANSPORTATION BENEFIT DISTRICT; ESTABLISHING A TRANSPORTATION BENEFIT DISTRICT; ESTABLISHING THE BOUNDARIES OF THE TRANSPORTATION BENEFIT DISTRICT; AND SPECIFYING THE IMPROVEMENT, MAINTENANCE AND PRESERVATION OF EXISTING TRANSPORTATION SYSTEM. WHEREAS, the City Council (the "City Council" or "Council") of the City of Spokane Valley, Spokane County, Washington (the "City") has the responsibility under the Constitution of the State of Washington for the construction, improvement, maintenance, protection and operation of public ways within the corporate limits of the City; and WHEREAS, the improvement, maintenance, protection and operation of public ways requires maintaining and preserving existing transportation improvements to avoid gradual deterioration or catastrophic failure of the improvements which would require significant additional funds to reconstruct; and WHEREAS, the City has limited transportation funding to pay for necessary transportation improvement, preservation, maintenance, and reduction of congestion on its streets; and WHEREAS, while the City has limited funding, ongoing annual costs to preserve and maintain the City's transportation system infrastructure continue to rise leaving the City unable to continue to adequately preserve and maintain the City's transportation system infrastructure; and WHEREAS, chapter 36.73 RCW provides for the establishment of transportation benefit districts and for the levying of additional revenue sources for transportation improvements within the district that are consistent with existing state, regional, and local transportation plans and necessitated by existing or reasonably foreseeable congestion levels; and WHEREAS, RCW 35.21.225 authorizes the City Council to establish a transportation benefit district subject to the provisions of chapter 36.73 RCW; and WHEREAS, prior to establishing a transportation benefit district, the City Council shall conduct a public hearing upon proper notice, which shall describe the functions and purposes of the proposed transportation benefit district; and WHEREAS, the City Council desires to form a transportation benefit district which includes the entire jurisdictional boundaries of the City of Spokane Valley (the "Spokane Valley Transportation Benefit District"), as the boundaries currently exist or as they may exist following future annexations; and WHEREAS, the City provided notice of and conducted the public hearing on 2023 regarding the proposed establishment of the Spokane Valley Transportation Benefit District in accordance with RCW 36.73.050. All persons desiring to comment were given a full and complete opportunity to be heard; and WHEREAS, the City Council hereby finds it to be in the best interests of the City to establish the DRAFT Spokane Valley Transportation Benefit District for the preservation and maintenance of the City's transportation system infrastructure consistent with chapter 36.73 RCW to protect the City's long-term investments in that infrastructure, to reduce the risk of transportation facility failures and improve safety, to continue optimal performance of the infrastructure over time, and to avoid more expensive infrastructure replacements in the future; NOW, THEREFORE, the City Council of the City of Spokane Valley ordains as follows: Section 1. Purpose; Findings. The purpose of this Ordinance is to establish a transportation benefit district pursuant to RCW 35.21.225 and chapter 36.73 RCW. The City Council hereby finds it is in the public interest to provide adequate levels of funding for the purposes of ongoing transportation improvements that preserve, maintain and as appropriate construct or reconstruct the transportation infrastructure of the City, by forming a transportation benefit district consistent with chapter 36.73 RCW. Section 2. Adoption of Chapter. Spokane Valley Municipal Code Chapter 3.85 is hereby enacted to be entitled "Spokane Valley Transportation Benefit District", to read as follows: Chapter 3.85 SPOKANE VALLEY TRANSPORTATION BENEFIT DISTRICT 3.85.010 Establishing Transportation Benefit District. There is hereby created a transportation benefit district to be known as the "Spokane Valley Transportation Benefit District" (hereinafter referred to as the "district") with geographical boundaries comprised of the corporate limits of the City as they currently exist or as they may exist following future annexations. 3.85.020 Governing Board. A. The governing board or "board" of the district shall be the Spokane Valley City Council acting in an ex officio and independent capacity, which shall have the authority to exercise the statutory powers set forth in chapter 36.73 RCW. B. The treasurer of the district shall be the City Finance Director. C. The district board shall develop a material change policy to address major plan changes that affect project delivery or the ability to finance the plan, pursuant to the requirements set forth in RCW 36.73.160(1). The policy will, at a minimum, address material changes to cost, scope, and schedule, the level of change that will require board involvement, and how the board will address those changes. In the event that a transportation improvement cost exceeds its original cost by more than twenty percent as identified in the district's original finance plan, the board shall hold a public hearing to solicit comment from the public regarding how the cost change should be resolved. D. The district shall issue an annual report, pursuant to the requirements of RCW 36.73.160(2). 3.85.030 Functions of the District. A. The district board shall have the authority to establish fees, taxes and other revenue sources in accordance with chapter 36.73 RCW, including but not limited to RCW 36.73.040, RCW 36.73.060 and RCW 36.73.065. B. The district board may authorize an annual vehicle fee as provided for by RCW 82.80.140. C. Any expansion of the authorized purposes of the district shall be undertaken only after notice, hearing and adoption of an ordinance in accordance with RCW 36.73.050. 2 DRAFT D. When authorized by the voters pursuant to the requirements of chapter 36.73 RCW, other taxes, fees, charges and tolls or increases in these revenue services may be assessed for the construction, preservation, maintenance and operations of City streets. E. The district board shall have all powers and functions provided for by chapter 36.73 RCW, as it now exists or is hereafter amended, to fulfill the purposes of the district. 3.85.040 Transportation Improvements Funded. The funds generated by the district shall be used for transportation improvements that construct, preserve, maintain and operate the existing and future transportation infrastructure of the City, consistent with the requirements of chapter 36.73 RCW, as it now exists or is hereinafter amended. The funds may be utilized for any lawful purpose under the chapter; but all funds raised through the district shall be expended only for such construction, preservation, maintenance, and operation in accordance with the provisions of chapter 36.73 RCW as the same exists or is hereafter amended. The funds expended by the district shall preserve, maintain, and operate the City's previous investments in the transportation infrastructure, reduce the risk of transportation facility failure, improve safety, continue the cost-effectiveness of the City's infrastructure investments, and continue the optimal performance of the transportation system. Additional transportation improvement projects may be funded only after compliance with the provisions of RCW 36.73.050(b) following notice, public hearing, and enactment of an authorizing ordinance. 3.85.050 Dissolution of District. The district shall be dissolved when all transportation improvements associated with the construction, operation, preservation, and maintenance of the City's existing transportation improvements, facilities, functions, and activities have been completed; all indebtedness of the district created to accomplish the improvements has been retired; and when all of the district's anticipated responsibilities have been satisfied. In addition to the automatic dissolution of the district as set forth above, the board reserves the right to cause the dissolution of the district for any legal reason. Section 3. Severability. Should any section, paragraph, sentence, clause or phrase of this Ordinance, or its application to any person or circumstance, be declared unconstitutional or otherwise invalid for any reason, or should any portion of this Ordinance be preempted by state or federal law or regulation, such decision or preemption shall not affect the validity of the remaining portions of this Ordinance or its application to other persons or circumstances. DRAFT Section 4. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. PASSED by the City Council this day of , 2023. ATTEST: Marci Patterson, City Clerk APPROVED AS TO FORM: Office of the City Attorney Date of Publication: Effective Date: CITY OF SPOKANE VALLEY, WASHINGTON Pam Haley, Mayor E CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 26, 2023 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Proposed Property Tax Ordinance GOVERNING LEGISLATION: State law. PREVIOUS COUNCIL ACTION TAKEN: Through the 2024 Budget development process there have been discussions regarding the 2024 property tax levy including a public hearing that was held on September 121h where estimates of the City's 2024 revenues were discussed. BACKGROUND: Washington State Property Taxes Overview Taxing jurisdictions in Washington set a total levy amount through the budget process. Increases to this levy amount are generally limited by state law to 1 %. State law also sets maximum levy rates for each type of taxing jurisdiction. The levy rate is determined by dividing the total levy by 1,000 and then by the total assessed value of the taxing jurisdiction. The assessed value is calculated at the county level, with Spokane County calculating the value for the City of Spokane Valley. As there are many different taxing jurisdictions, such as county, city, fire district, or library district, the county divides parcels into separate tax code areas (TCAs). TCAs are unique combinations of overlapping taxing district. The City of Spokane Valley includes six difference TCAs. Below is an example of the TCA that covers the largest area in the City based on the 2023 levy: TCA- 144- Largest area in City Tax on Home Jurisdiction Rate $400,000 Spokane County City of Spokane Valley Spokane Valley Fire District No. 01 Spokane Valley Fire District No. 01- Voted Spokane County Library District State School Central Valley School District -Voted Tota I 0.74892372 $299.57 $299.57 8.0% 0.83122261 $332.49 ry $332.49 8.9% 1.50000000 $600.00 $888.58 23.8% 0.72145693 $288.58 0.34152896 $136.61 $136.61 3.7% 2.21328293 $885.31 $885.31 23.7% 2.98800527 $1,195.20 $1,195.20 32.0% 9.34442042 $3,737.77 $3,737.77 2024 Levy and Estimated Rate per $1,000 of Assessed Value • State law requires that the City pass an ordinance that establishes a property tax levy and per our 2024 Budget calendar, we are scheduled to adopt this legislation on October 24, 2023. • Our proposed 2024 property tax levy does not includes the 1 % increase allowed by State law which is equal to $135,249. • The levy will also include property taxes on new construction. With the passage of this ordinance, we estimate the City will collect between $13,745,771 (based upon the most recent Spokane County estimate) and $13,824,895 (based upon the City estimate). These estimates are computed as follows: Spokane County Update as of City �Estirnate' 9/20/202 Difference 2023 Actual Levy 13,524,895 13,524,895 0 + 0% Increase 0 0 0 2024 Levy after increase 13,524,895 13,524,895 0 + Estimated new construction 300,000 220,876 79,124 Total estimated 2024 Levy 13,824,8951 13,745,771 79,124 • The $79,124 difference between the two revenue figures is a result of the differences in the estimated new construction. • Because Spokane County figures are still preliminary and don't include administrative refunds and other adjustments, I recommend we stay with the City of Spokane Valley estimate. • The levy is based upon a September 20, 2023, preliminary estimate of assessed property values provided to the City by the Spokane County Assessor of $17,576,115,762. • Total property tax revenue of $13,824,895 on preliminary assessed values of $17,576,115,762 will produce a levy of approximately $0.786573 per $1,000 of assessed value in 2024 ($13,824,895 / ($17,576,115,762 / 1,000) _ $0.786573). • The 2024 estimated levy rate of $0.786573 per $1,000 is $0.044650 less than the 2023 levy rate of $0.831223. • It is important to note that this estimate is based upon the Assessor's latest preliminary projections of assessed value as of September 20, 2023. A change in any of the elements including assessed value, new construction estimate and/or a change in the amount of our proposed levy will change the levy rate per $1,000. Banked Capacity Banked capacity is the difference between what the City could levy (the Highest Lawful Levy) and what it actually does. In any case, the City of Spokane Valley's maximum levy rate is $1.60 per $1,000 of assessed value. Any amount levied that is less than the Highest Lawful Levy represents "banked capacity." Included in the analysis below is history of Spokane Valley levies including seven years of actual figures (2017 through 2023) and a preliminary estimate for 2024: A" B G D" E=I(All, H;" fi Highest Maximum Banked Levy Taxable Lawful Actual Total Levy Rate Levy Rate Banked Year Value Levy Levy Refund Le per $1,000 per $1,000 Capacity (= C + D) (=M(A/1,000)) (= B - C) 2023 assessment for 2024 $17,576,115,762 $14,961,277 $13,824,895 $0 $13,824,895 $0.786573 $1.60 $0.813427 $1,136,382 2022 assessment for 2023 $16,292,740,920 $14,594,457 $13,499,669 $43,226 $13,542,895 $0.831223 $1.60 $0.768777 $1,094,788 2021 assessment for 2022 $12,919,694,944 $14,122,703 $13,124,140 $45,001 $13,169,141 $1.019307 $1.60 $0.580693 $998,563 2020 assessment for 2021 $11,553,065,482 $13,587,607 $12,709,175 $15,745 $12,724,920 $1.101432 $1.60 $0.498568 $878,432 2019 assessment for 2020 $10,200,357,539 $13,146,196 $12,382,505 $16,721 $12,399,226 $1.215568 $1.60 $0.384432 $763,691 2018 assessment for 2019 $9,351,389,045 $12,817,947 $12,051,459 $130,977 $12,182,436 $1.302741 $1.60 $0.297259 $766,488 2017 assessment for 2018 $8,634,114,798 $12,446,426 $11,796,100 $8,302 $11,804,402 $1.367181 $1.60 $0.075321 $650,326 2016 assessment for 2017 $8,124,487,663 $12,172,839 $11,580,265 $65,857 $11,646,122 $1.433459 $1.60 $0.072937 $592,574 Note: Figures reflected for the 2023 levy are preliminary and subject to change. The taxable value is the prelminary estimate provided by the Spokane County Assessor as of September 20, 2023. We have estimated the highest lawful levy and banked capactiy based on prior year. Generally speaking, you'll note there is a direct relationship between the Taxable Value listed in column A, and the Banked Capacity in columns H and I. In other words, as the Taxable Value increases the Banked Capacity also increases. Alternatively, though, there is an inverse relationship between the directions of the Taxable Value in column A and the Levy Rate per $1,000 in column F. In other words, as the Taxable Value increases (as is the case in 2023) the Levy Rate per $1,000 decreases. Essentially what occurs in this case is that even though the Levy Rate per $1,000 may decrease, the actual amount paid by a property owner may not change significantly because the value of the property has increased. By the same token, as the economy declines and Taxable Values decrease, the Levy Rate per $1,000 will likely increase. It is also noteworthy that in the years the City does not levy the 1 % increase in property tax revenue that is allowed by State law, that potential increase is "banked" for potential future use. The banked capacity can be accessed by the City through the annual property tax levy ordinance adopted by the Council. However, the City may only take the banked capacity up to a level where the levy rate per $1,000 of assessed value does not exceed $1.60. OPTIONS: Passage of an ordinance is required by law in order to levy 2024 property taxes. Options for the ordinance are 1) to include the 1 % increase allowed by State law, which would increase the above discussed levy amount to $13,960,144, or 2) to not include the 1 % increase allowed by State law, which would result in a levy of 13,824,895. Staff is looking for consensus on which option to bring back in the first reading of the ordinance on October 10th RECOMMENDED ACTION OR MOTION: No action is needed at this time. This item is scheduled to return to Council on October 101h and October 241h, where the Council will consider the first and second readings of the 2024 Property Tax Levy Ordinance. BUDGET/FINANCIAL IMPACTS: This ordinance levies property taxes for the City's 2024 Budget where we anticipate property tax revenues to be approximately $13,824,900 or 22.19% of total General Fund recurring revenues of $62,316,100. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: None CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 26, 2023 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Justice Assistance Grant Disparate Allocation Memorandum of Understanding GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: Council approved JAG applications for the years 2009- 2021. BACKGROUND: The Department of Justice annually awards Edward Byrne Justice Assistance Grants ("JAG grants") to local jurisdictions around the United States to be used for various criminal justice purposes. The award formula is based upon population and violent crime statistics for states. The state portion is then split, with local jurisdictions receiving 40% of the funds. The split between local jurisdictions is based upon each jurisdiction's proportion of the three-year violent crime average. Depending on the amounts awarded between cities and counties, cities may be considered to receive a disparate allocation, where they receive over 150% of the county's allocation. When a city receives a disparate allocation, they are required to enter into an agreement with other cities receiving a disparate allocation and the county to jointly agree on how to spend all the combined grant funds. In 2009, the City received a disparate allocation and participated pursuant to an MOU with Spokane County, the City of Spokane, City of Airway Heights, and City of Cheney in joint application and distribution of JAG grant funds. From 2010 on, the City has not received a disparate allocation and so has been able to apply directly for use of JAG grants. As a direct allocation applicant, the City has received amounts ranging from $44,000 in 2010 to approximately $29,000 in 2021 and used these grant funds to acquire various types of small equipment for officers and other necessary items identified by the Spokane Valley Police Department. Historically, the City has relied on recommendations from the Spokane Valley Police Chief for recommended projects. Allowable uses change periodically depending on areas of emphasis identified by the Department of Justice pursuant to the policy directives of the current Presidential Administration. Since 2010, City staff have been responsible for administering JAG grants and there is a substantial amount of work to ensure reporting and compliance for the awarded grants. In 2021, the City had significant difficulty identifying needs that could be paid for with JAG grant funds. Due to this and the amount of staff time and work involved to administer the grant versus the relative value received, the City did not apply for a JAG grant in 2022. In 2023, the City was notified that it would qualify to receive an allocation of $35,018. This amount qualified as a "disparate allocation" relative to Spokane County's allocation of $21,945. The City of Spokane also receives a disparate allocation ($157,852 for 2023) relative to Spokane County. Pursuant to federal law governing disparate allocations, the City, City of Spokane, and Spokane County must enter into an agreement to jointly plan for how to spend and administer the combined JAG grant funds. The City of Spokane, Spokane County, and Spokane Valley have negotiated an MOU for joint administration of the JAG grant funds. Under the MOU, the funds would be combined and split amongst the three entities. The City of Spokane and Spokane County would rotate annually as fiscal agent with responsibility for distributing funds and managing reporting compliance. Each year, the fiscal agent would receive 10% of the total funds for administration of the grant prior to distribution of the funds for project purposes. The overall distribution to each entity would be as follows (2023 amounts included for reference): Total amount available: $214,815 10% to fiscal agent to be used for administrative costs ($21,481) 50% of remaining to City of Spokane ($96,666) 50% of remaining to Spokane County ($96,666) The County's portion would then be split as follows: - 50% to Spokane County Sheriff's Office ($48,333) - 50% of this portion would go to City of Spokane Valley uses directly ($24,166) - 50% to Spokane County Prosecutor's Office ($48,333) As has occurred historically, staff have coordinated and agreed with the recommendations from Chief Ellis regarding proposed uses for the SVPD portion, the Sheriff's Office portion, and the Prosecutor's Office portion. Staff believe that the combined use and distribution will result in a net increase in benefit to the City due to the additional funds being directed to the Prosecutor's Office (described in more detail below). In 2023, Chief Ellis and the County are planning to use the funds towards the following purposes: Equipment — SVPD: Allocated funding for the SVPD will be $24,166. SVPD will apply the JAG FY 2023 funding to purchase a security system upgrade for the Spokane Valley Police Precinct. Prosecution: Spokane County Prosecutor's Office will use funding for the Prosecution and Court Programs purpose area of the grant. Funding will be used to fill a support staff position that will be invaluable to the prosecutors in their preparation and prosecution of property and drug crimes during the award period. This staff support personnel will assist attorneys involved in the prosecution of property and/or drug crimes by setting dates for hearing and motions, monitor the custody status of defendants, generate necessary court documents for charging, trial preparation and sentencing, and conduct some legal research. This position is fundamental to the operations of the Spokane County Prosecutor's Office and for the effective and efficient prosecution of cases in the City of Spokane Valley and across Spokane County. Allocated funding for the staff position in the Prosecutor's Office will be $48,333. Note that while the portion directly used by SVPD will be lower than the City's allocation, staff believe that the net amount awarded to Spokane County will result in a greater benefit to the City than if we just used our direct allocation due to the usage of funds towards the Prosecutor's office. Public safety consists of an entire system, and law enforcement are just the first step in that system towards providing a safer community. Once a criminal has been arrested, it is critical that the Prosecutor's Office is able to effectively and meaningfully prosecute them to hold them accountable and to work to get them to change their behavior in the future. With the recent Blake "fix" now allowing arrest and prosecution of drug possession and use as a gross misdemeanor, it will be important for the Prosecutor's Office to have sufficient resources to prosecute such crimes. The additional staffing position will provide assistance directly towards those types of crimes and provide a benefit to the City. Staff are seeking consensus to bring this MOU forward at a future Council meeting for motion consideration. OPTIONS: Consensus to bring the MOU forward for a motion consideration at a future Council meeting; or take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: Consensus to bring the Memorandum of Understanding for joint distribution of the Edward Byrne Memorial Justice Assistance Grant between the City of Spokane Valley, City of Spokane, and Spokane County forward for a motion consideration at a future Council meeting. BUDGET/FINANCIAL IMPACTS: If approved, the Spokane Valley Police Department would receive $24,166.69 for 2023 for security enhancements at the Spokane Valley Precinct and ancillary building. STAFF CONTACT: Erik Lamb, Deputy City Manager; Spokane Valley Police Chief Dave Ellis ATTACHMENTS: Draft Memorandum of Understanding MEMORANDUM OF UNDERSTANDING THIS MEMORANDUM OF UNDERSTANDING ("MOU") is between the CITY OF SPOKANE, THE CITY OF SPOKANE VALLEY and SPOKANE COUNTY, SPOKANE COUNTY SHERIFF AND SPOKANE COUNTY PROSECUTOR. The parties agree as follows: 1. BACKGROUND A. Since the inaugural Edward Byrne Memorial Justice Assistance Grant (JAG) in 2005 (and the Local Law Enforcement Block Grant prior to 2005), the City of Spokane and Spokane County have met annually to determine how to re -allocate the disparate funding as defined by the Department of Justice. As a disparate jurisdiction, both entities are required to submit a joint application with one jurisdiction agreeing to serve as fiscal agent. In 2022, as a result of action by the Governor, the City of Spokane Valley was included in the disparate jurisdiction allocation. 2. GRANT ALLOCATION A. In order to streamline this process, effective in 2023 and to apply to future years, the City of Spokane and Spokane County agree to an equal allocation of the annual JAG (i.e., the total JAG allocation for the Spokane County region will be split at fifty percent (50%) each for the City of Spokane and Spokane County). Spokane County's allocation will be split fifty percent (50%) each between the Spokane County Prosecutor's Office and the Spokane County Sheriff s Office. ii. Effective October 1, 2022, the City of Spokane Valley will receive fifty percent (50%) of the Spokane County Sheriff's award. This will continue for each year unless the City of Spokane Valley is not considered a disparate jurisdiction. B. A condition of this equal allocation of funding will be the annual rotation of the fiscal agent between the two jurisdictions. The City of Spokane will act as fiscal agent in 2023 and odd years following. Spokane County will act as fiscal agent in 2024 and even years following. When serving as fiscal agent, that jurisdiction will be allowed up to ten percent (10%) of the award for the costs associated with administering the JAG. The administrative costs each year will be taken by the fiscal agent for that year and will be calculated as ten percent (10%) of the total award. ii. The City of Spokane Valley forgoes the option to take part in the annual rotation. As a result of this decision, it will receive fifty percent (50%) of the Spokane County Sheriff's Office JAG allocation each year. The City of Spokane Valley will collaborate with the Spokane County Sheriff's Office to ensure that all information required for reporting is available for entry each quarter. C. This allocation of funding will need to be revisited if other jurisdictions are added to the current City of Spokane/City of Spokane Valley/Spokane County disparity, nulling the Page 1 of 4 ability to split the balance at fifty percent (50%) between the City of Spokane and Spokane County. Furthermore, if circumstances change in the future and all parties are amenable, this agreement can be revisited. Dated: CITY OF SPOKANE Attest: City Clerk Title: Approved as to form: City Attorney Page 2 of 4 Dated: Attest: City Clerk CITY OF SPOKANE VALLEY Title: Approved as to form: City Attorney Page 3 of 4 PASSED AND ADOPTED this ATTEST: Ginna Vasquez, Clerk of the Board Dated: Dated: day of , 2023. BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON Mary L. Kuney, Chair Josh Kerns, Vice -Chair Al French, Commissioner Amber Waldref, Commissioner Chris Jordan, Commissioner SPOKANE COUNTY SHERIFF Spokane County Sheriff SPOKANE COUNTY PROSECUTOR Spokane County Prosecutor Page 4 of 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 26, 2023 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Spokane County Measure 1 Information GOVERNING LEGISLATION: RCW 82.14.450; RCW 42.17A.555. PREVIOUS COUNCIL ACTION TAKEN: The City contracts with Spokane County for detention services pursuant to Interlocal Agreement Number 11-074. On June 27, 2023, Spokane County Senior Director of Spokane County Office of Law and Justice Mike Sparber provided information regarding current jail operations and future jail needs, as well as financial information related to Measure 1. On September 8, 2023, information regarding Measure 1 was provided by Spokane County at the Council of Governments. BACKGROUND: The City contracts with Spokane County for detention services pursuant to Interlocal Agreement Number 11-074. As part of the services, Spokane County operates a jail and the Geiger Corrections Center. Spokane County Commissioners passed Resolution No. 22- 0824 to place a ballot measure (Measure 1) on the November election for voters to consider a 0.2% sales tax increase for criminal justice, public safety, and behavioral health purposes from 2024 through 2054. It is understood that one of the primary purposes is to fund construction of a new jail. Spokane County previously provided information about current jail operations, future jail needs, and financial information regarding Measure 1 at the June 27, 2023 City Council meeting. A copy of the powerpoint provided as part of that discussion is attached to this RCA. On September 8, 2023, Spokane County provided additional information regarding Measure 1 at the Council of Governments. A copy of the FAQ sheet provided at the Council of Governments is attached to this RCA. Spokane County has also created an information webpage regarding Measure 1: httpsJ/www.spokanecounty.org/Measure-1. In their materials, Spokane County has identified the need for Measure 1 is based on the need for additional beds due to population growth and changes in the nature of crimes (more felonies), as well as needs for additional programming to see better outcomes for inmates in jail and through reentry into society. Consolidating to one location will also result in efficiencies due to certain services currently needing to serve two locations at Geiger and Downtown jail, such as kitchens, laundry, property intake, etc. Finally Spokane County has identified expansion of the booking area to provide adequate space and to reduce law enforcement wait times. Key Points on Measure 1 (all provided by Spokane County — see httpsJ/www. spokanecounty. org/Measure-1) • If approved, would levy a 0.2% sales tax starting April 1, 2024, through December 31, 2054. • 60% of total sales tax is distributed directly to Spokane County. • Remaining 40% of total sales tax is distributed to towns and cities within Spokane County based on population. • Estimated to raise approximately $1.05 billion total over 30 years for the County portion only. • Must be used for criminal justice, public safety, correctional infrastructure, and behavioral health purposes. • Spokane County has identified the following uses: • Close Geiger Correctional Center and expand downtown Spokane correctional facilities. - Restore downtown jail to original designed capacity (462 inmates) - Expand downtown facilities by adding housing facility — minimum to medium security (up to 768 inmates by 2028) - This new Housing Facility is designed to absorb inmates from the closing of the Geiger Corrections Center and to account for future capacity needs. The design of the new Housing Facility features a center control room, 256 inmates per floor, and supervision levels of 1 corrections officer to 64 inmates. - Expand downtown facilities by adding Community Corrections Center, minimum security (up to 128 inmates) - is designed to include space for community partner agencies to provide services, including job skills, alcohol and drug treatment, mental health counseling, family services, etc. Court -ordered treatment and day use services are also planned for the new Community Corrections facility. - Total inmates with all restored and new facilities — 1358 - County currently has an approximately 950 bed capacity ESTIMATED FINANCIAL TARGET FOR CAPITAL FACILITIES - $305 million; $18 million in annual debt service (results in total debt service cost over 30 years of approximately $542 million) • Improve Spokane County's criminal justice system, including implementing recommendations from the "Blueprint for Reform," Spokane Regional Law & Justice Council, and community partners. • Spokane County has not identified specific programs that will be funded, but options include: - Expanding in -custody "Breaking Barriers" programming, a nationally utilized life skills curriculum, which has classes in job readiness, job training skills, communications skills, anger management, parenting, and GED preparation - Courtrooms and judges - Therapeutic Courts - Prosecutors and Public Defenders - Domestic Violence programs - Other "Smart Justice" programs recommended by the Spokane Regional Law & Justice Council, such as at-home electronic monitoring, diversion, and alternative sentencing options - Improvements to in -custody procedures would include the implementation of risk/needs assessments to provide individualized services and more flexible inmate housing based on individual risk needs - Additional law enforcement officers and training. - Increased deployed behavioral health teams with police and fire - Drug and alcohol treatment - Community or in -custody therapeutic behavioral health programs Other considerations — Spokane County acknowledged at the Council of Governments that it desires to keep daily rates for cities at the same or similar rates as are currently charged. Currently, estimated daily rates for 2023 are approximately $179 per day per inmate. However, depending on the cost of the facility, operations, and programming, daily rates may go up and cities using the jail may see increased costs. Spokane County has not specifically requested that cities contribute a portion of the 40% to the capital improvement costs at this time. Given these statements and the limited financial estimates for the capital and operational costs of the proposed new facilities, City staff are unable to estimate what impact a new jail/corrections facilities would have on the City's detention services contract costs. Information on the City's portion of the remaining 40% Pursuant to RCW 82.14.450, if approved, Spokane County would receive 60% of the total sales tax collected and the remaining 40% would go to the incorporated cities based on their population. Staff estimate that the City would receive approximately $2.9 million based on actual 2022 sales tax collections. Note that this is just a current estimate based on 2022 sales tax collections and amounts would fluctuate based on sales taxes received. The sales tax revenues would be available for criminal justice, public safety, and behavioral health purposes. This includes covering any increased detention services costs, paying for law enforcement officers, and other public safety or behavioral health purposes. If Measure 1 does not pass, the City is authorized under State law to levy up to 0.1 % criminal justice sales tax if approved by a majority of voters. If the City levied its own 0.1 % criminal justice sales tax, it would receive 85% of the amount and the County would receive 15%. This would result in estimated collections of $2.6 million based on 2022 sales tax collections. Next Steps? Pursuant to RCW 42.17A.555, generally the City may not use public resources in support or opposition of any campaign. However, there are two exemptions to the general rule. First, the City is authorized to conduct activities in the normal and regular conduct of the agency. This includes administrative informational reports that are regularly provided to City Council such as this administrative report. Secondly, the City Council collectively may pass a resolution in support or opposition of a ballot measure. To do so, (1) any required notice of the meeting must include the title and number of the ballot proposition, and (2) members of the legislative body, members of the board, council, or commission of the special purpose district, or members of the public are afforded an approximately equal opportunity for the expression of an opposing view. At this time, staff are unaware of any jurisdiction, including Spokane County, that has passed a resolution in support of Measure 1. OPTIONS: Discussion. If Council would like to consider a motion or resolution in support or opposition to Measure 1, they should provide consensus so staff can return with a motion or resolution for consideration at a future council meeting in a manner that complies with state law for notice and opportunity for public comment. RECOMMENDED ACTION OR MOTION: Discussion. If Council would like to consider a motion or resolution in support or opposition to Measure 1, they should provide consensus so staff can return with a motion or resolution for consideration at a future council meeting in a manner that complies with state law for notice and opportunity for public comment. BUDGET/FINANCIAL IMPACTS: If approved, the City is estimated to receive approximately $2.9 million annually in sales taxes beginning in April, 2024. This amount may be used for public safety purposes. 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Oc- <O Oe SO Oe eO O� /O Oe 66 6/ �6 6/ M Ln Os cV M- 4-1 fN ct V N L 0 1 CL WIM 9 MAP I A, 0 0 0 0 o e o 0 0 0 0 0 0 0 O O I� O Ol N O LM :T m N m r-( T O LM r l N �O 00 Ol r I I� r I �p 00 Ol N O O 1* Lm O 00 O M M rI T1* r1 0 0 0 0 0 N�l r( r( r( 0 0 0 0 0 0 0 0 y a"1 m Gl 00 Y Y' 3 m m N T m U a O L Y C N j Y Y C 2 L 3 U C 4, mV Q Q LL oC to C N N u Q 0 O O O O O m O O O O O O O O C C C C C (n u u u u u u u u F-F-F-F-F- N th Qt fm h~* N GO Kt N m h 0 w h 0 C7 a w� C 00* CSC # o� 0 0 2 2 2 s+« cn0000 0000000+00 car '� cn O 00O000000000 00 w A 8 A ULM In 2022, the Board of County Commissioners of Spokane County adopted a Resolution concerning a proposed sales and use tax increase for criminal justice, public safety, correctional infrastructure, and behavioral health purposes. On the November 7, 2023 General Election, Measure Nol, the Law &Justice Proposal for Spokane County will go to a public vote. If approved by majority vote, it would authorize the County to impose an additional 2/10's of 1% County -wide sales and use tax, or$0.02 cents collected on a $10 purchase, to fund investments in criminal justice, public safety, and behavioral health. Spokane County intends to use its revenue from Measure No. I to address increasing criminal justice, public safety, correctional inf rastructuire, and behavioral health needs resulting from population growth in the region. Current corrections facilities are overcrowded and outdated. Civil and criminal courts are congested. Local law enforcernent agencies are understaffed, Our region is also experiencing rising rates of mental health and substance use disorders, resulting in the community's need for more treatment options, and services. �1 501.002 "MOM luTol r#1 I L11 1- 111 - 7 , a 211-WAIrIVII mmewl�RMA The sales and use tax will be paid by residents, visitors, andl tourists In Spokane County, The retail sale or use of motoir vehicles, and the lease of motor vehicles for up to the first thirty-six months of the lease, are exempt from this tax 4. How long does the sla,les and usie tax last? u—ve-auts.-W LLAXri) X��q�u 1ecemberli,AS4. I State law requires 60% of the funds to be allocated to Spokane County government, and 40% to be allocated to cities and towns within Spokane County based upon population for criminal justice, public safety, correctional infrastructure, and behavioral health purposes, as determined by their local elected officials. 6. How will Spokane County use these funds? If approved, Spokane County would allocate funds to improve criminal justice facilities and processes at all phases, from inmate booking and detention, to release and community reentry. If approved, funds would also be used to improve Spokane County's criminal justice system, including implementing recommendations from the "Blueprint for Reform," Spokane Regional Law & Justice Council, and community partners. Current Facility Reft Future Facility Beds: '1986 Capacity 2028 Capadty 7. What new facilitles would Measure No. 1fund ? Funds would be used to construct, Improve, and expand correctional facilities In Spokane County, The County will close Geiger Correctional Center and expand the downtown Spokane correctional facilities to restore them to their original designed capacity (462 Inmates), and to absorb, Geiger's, population. The proposed downtown expansion Includes two new facilities: Housing Facility, minimum to medium security (up to 768 Inmates by 2028), • Community Corrections Center, minimum security (up to 128 inmates) Made operational In 198,6, the Spokane County Jail is overcrowded by 110 Individuals an average. The Geiger Corrections Facility in Airway Heights was originally built as military barracks In 1953. The expanded downtown Spokane facilities as well as Housing Facility and Community Corrections Center will be known as the Law & Justice Center. The new Law & Justice Center is estimated to cost $300 million. Today, the County has an approximately 950 bed capacity. 8. What is, the impact of overcrowded correctional facilities? Staffing shortages, overcrowding and outdated design presents, challenges to correctional facility operations, Overcrowding requires inmates to remain in their cells more frequently. Due to overcrowding, 14% of offenders currently being booked are Immediately released. The design effort for the Law & Justice Center will Include a new facility design aligning with national best practices and allow several operational efficiencies to be Implemented. In 1986, the downtown Jail, was built to house 462 Inmates. Today, the downtown Jail Is routinely over capacity by 110 inmates, with an average actual of 567 Inmates. The Public Safety Building Annex Is typically at capacity. Geiger is under capacity, due to limitations, with it not being and appropriate facilityfor higher classification Inmates, Ulf r_U t-e—UU011—Cefl UAL campus? The new Spokane Law & Justice Center will allow the consolidation of necessary services, Including kitchen, laundry, property, and transport to one location, Geiger Corrections Center, built in 1953, needs numerous upgrades/ repairs and ongoing financial Investments (minimum of $40,M), for its continued use. Retiring Geiger also, allows crim,inal justice facilities (correctional and courtrooms) to be consolidated in closer proximity on one central campus. Expansion of the booking area will provide adequate space and reduce current Law Enforcement wait time, returning officers to patrol more quickly. 1,0. What other new criminal justice, pul lic safety, and behavioral health programs would Measure Nol� fund? Measure No, I funding most be used for criminal justice, public safety, correctional Infrastructure, and behavioral health purposes, Program options include but are not limited to: Crfirnitial Jitistice- • Expanding in custody "Breaking Barriers" programming, a nationally utilized life skills curriculum, which Include classes in: - Job readiness and job; training skills - Communication Skills - Anger Management 11. How ha the jail population ev,olved over time? In 200745% of the jail population had felony as their highest charge, 28% with Misdemeanors, and 27%, holds. From 2019 to present, 68% of the jail population has a Felony as their, highest charge, 14% with Misdemeanors, and 18% holds. - Parenting - G,ED preparation • Courtrooms and Judges • Therapeutic Courts • Prosecutors and Public Defenders, • Domestic Violence Programs Other "Smart Justice" programs recommended by the Spokane Regional Law & Justice Council, such as, at-home electronic monitoring, diversion, and alternative sentencing options, • Improvements to in -custody procedures would include the Implementation of risk/needs assessments to provide individualized services, and more flexible, Inmate housing based on Individual risk needs, Public Safety: • Additional Law Enforcement Officers and Training • Increased deployed Behavioral Health Teams with Police and Fire Beliavioral Health: • Drug and Alcohol Treatment • Community or in -custody therapeutic behavioral health programs 12. What public information efforts and engagement is taking place around V,e,?,sure Since early 2023, Spokane County has been working on efforts to educate and Inform the public about Measure No. 1, including a website, and media outreach. We are also scheduling community meetings to educate and inform the public about Measure No, I leading up to the November election. You can learn more at SPOKANE VALLEY, WA Estimated Potential Public Safety Sales Tax Based on 2022 Actuals If County 0.2% Tax: 2022 Spokane County Taxable Sales 2022 Auto Dealership Taxable Sales Sp Cnty Public Safely Sales Tax 0.1% Spokane County 2022 Population less unincorporated Spokane Valley 2022 Population All Citys' 40% Share Spokane Valley's Share If City 0.1% Tax: 2022 Spokane Valley Taxable Sales 2022 Auto Dealership Taxable Sales COSV Public Safely Sales Tax 0.1% Spokane Valley's 85% 9/11/2023 14,707,782,536 (1,234,987,206) 13,472,795,330 0.20% 26,945,591 387,985 27.60 % 107,100 10,778,236 2,975,242 3,631,765,386 (517,791,205) 3,113,974,181 0.10% 3,113,974 2,646,878 \\svfsl\Public Folders\City Clerk\Agenda Packets for Web\2023\2023, 09-26\Item 8 Estimate of Proposed County Public Safety Tax 2023 9.20.23 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 26, 2023 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Administrative Report: City Hall Update GOVERNING LEGISLATION: Not Applicable PREVIOUS COUNCIL ACTION TAKEN: • 06/27/2023 Admin Report: City Hall Update • 01/24/2023 Motion Consideration: Construction Management/Owner's Representative Agreement with CBRE/Heery • 01/24/2023 Motion Consideration: Progressive Design Build (PDB) Contract with Garco Construction • 05/03/2022 Admin Report; City Hall Update; Council consensus to include $700,000 in 2022 budget amendment for additional expenses • 02/02/2021 Admin Report: City Hall Update; includes expenditures to date • 02/18/2020 Admin Report: City Hall Update: Mr. Robb Dibble of Dibble Engineering • 02/04/2020 Admin Report: City Hall Update: introduced attorney McFetridge • 10/01/2019 Motion Consideration: Council Chambers East Wall Repair not to exceed $400,000 • 09/24/2019 Admin Report: City Hall Update on east curved wall of Council Chambers • 03/19/2019 Admin Report: City Hall Update; settling of building along curved east wall BACKGROUND: City Hall was completed and occupied in early September 2017, and since that time many significant construction and/or design defects have been discovered. The City hired various consultants to identify the nature and extent of the defects. The City filed suit in Spokane County Superior Court April 27, 2020, naming as defendants alleged to be responsible for the various defects, Meridian Construction (prime contractor), Architects West (architect and project manager), Allwest Testing & Engineering (materials testing), and Eight31 Consulting (owner's representative to assist in overseeing the project). Over the last couple of years, the City had completed some of the necessary repairs including; temporary micro piles (concrete pillars) installed along the curved wall at the front of the Council Chambers in an effort to stop additional settling, fire -stopping in the two primary staircases on the north and south ends of the building, replaced those staircase ceilings to completely fireproof them and performed extensive repairs on the HVAC system. During the staircase work, structural members were found missing above the ceiling, so they were added to bring that component of the building up to the condition it should have been during initial construction. As further necessary repairs would not be completely known until construction exploration began (i.e., until walls and ceilings are further opened), staff considered the option of a non-standard delivery method earlier in 2022 for the major repairs needed to the building. In July 2022, the City, with assistance through an Owner's Representative Agreement with Turner & Townsend Heery (formerly CBRE/Heery), received approval from the Washington State Project Review Committee to evaluate and complete necessary repairs using the Progressive Design Build (PDB) process. PDB is a delivery process in which both the design and construction of a project are procured from a single design -build entity that is selected through a qualifications -based selection at the earliest feasible stage of the project, allowing the City to select the most qualified team for the work. In March 2023, the City awarded a PDB Contract to Garco Construction and its team to continue evaluating and repairing the building. Phase 1 of Garco's work included reviewing and validating the Initial Basis of Design Documents, the project budget, the project schedule, and any other information provided by the City which was developed during the initial litigation investigations. The Garco Team completed their initial Phase 1 review and validation, which included documenting and designing work that needs to be completed to the radius wall and interior space of Chambers, interior door repair/replacement, and roof and attic repairs. The Phase 1 work also included the development of Not -to -Exceed (NTE) construction proposals for the Phase 2 work. Those proposals were reviewed and accepted. Garco began their remediation tasks in mid -June and have made good progress. Unfortunately, there were conditions found which delayed some of the critical path work needed to rebuild the radius wall in Council Chambers. The permanent micro -piles to support the new radius wall foundation hit refusal at about half the drilled depth which required the design/build team to stop work and engineer another solution that was eventually successful. The radius wall foundation is needed to support the steel moment frame, which must be reinstalled before the temporary roof shoring can be removed. Once that is completed, the radius cloud framing and remaining work inside Chambers can begin. The completion of Chambers work is now expected later in December or early January. Barring any further delays, staff now hopes to be able to move City Council and Planning Commission meetings back from Center Place early in 2024. While removing the gypsum wallboard on the north wall of chambers, the framing and insulation around the windows was confirmed to be inadequate per the original investigation findings. Since the windows were to be replaced, the exterior bricks would need to be removed and replaced around them leaving minimal areas of the old brick surrounding. With the confirmed insulation and framing issues as well as newly found inadequacies in the flashing installation around and below the windows, staff directed Garco to remove all the brick on the north wall in order to fully evaluate the integrity of the flashing, insulation, framing and other structural connections. Garco submitted a proposal for this additional scope. After agreeing upon the additional cost of up to $272,500, they proceeded with the demolition and necessary design work to repair the chamber's north wall so that all the work could be completed at this time and no further impacts to Chambers would be needed. Garco also removed, and is in the process of replacing, the framing and connections around ten doors on the 1 sc 2nd and V floors. Two of the doors had been adjusted so many times in the past that they could no longer be modified to fit with the new framing, so new doors were ordered. The two temporary doors will be replaced upon delivery of the new doors, currently expected later in November. The framing work around most of the doors is expected to be completed in the next few weeks. The remaining doors inside Chambers will be completed with that scope in the next few months. Due to roof leaks last winter, temporary repairs will be made soon at the interface between the roof edges of the north and south halves of the building. The permanent roof and attic repair work will be designed this winter for permanent repairs to start next Spring/Summer. While Garco has provided a rough order of magnitude (ROM) of approximately $1.43M for the full replacement of the roofs along with the attic repair work, the final costs are pending construction details from the PDB team. This will complete the repairs currently planned until such time as the litigation is resolved and the amount of remediation funds available from the claim is confirmed. Staff will continue to update City Council as the project continues. OPTIONS: Discussion Only RECOMMENDED ACTION OR MOTION: Discussion Only BUDGET/FINANCIAL IMPACTS: Presently, approximately $5.3M is earmarked for City Hall Remediation in Capital Reserve Fund #312. Expenditures through June 30, 2023, totaled approximately $1.5M. Staff is continuing to monitor future costs and will bring any future needs back to Council for discussion. STAFF CONTACT: Bill Helbig, PE, Community & Public Works Director Glenn Ritter, PE, Senior Engineer/Project Manager ATTACHMENTS: Photos of City Hall Project M N O N N N Q) Q N ca M N O N N N Q) Q W ro D N M N O N N N Q) Q ro D M M N O N N N Q) Q 4-J ro D 0 M N O N N N Q) Q 4-J ro D m DRAFT ADVANCE AGENDA as of September 20, 2023; 1:00 p.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings October 3, 2023 Studv Session, 6:00 p.m. [due Tue Sept 26] Proclamation: Domestic Violence Awareness Month 1. City Manager Presentation, 2024 Preliminary Budget — John Hohman (40 minutes) 2. Motion Consideration: Holiday Closures- City Hall (5 minutes) 3. Motion Consideration: SNAP Senior Housing Grant Agreement Sarah Farr (5 minutes) 4. Motion Consideration: Change Order, Barker Rd BNSF Grade Sep. Project —Rob Lochmiller (10 minutes) 5. Motion Consideration: JAG MOU — Erik Lamb, Assistant Chief Walter (5 minutes) 6. Admin Report: District Court Update - Erik Lamb (40 minutes) 7. Advance Agenda — Mayor Haley (5 minutes) Executive Session — Pending Litigation (30 minutes) [*estimated meeting: 110 mins] October 10, 2023, Formal Meeting, 6:00 p.m. [due Tue Oct 3] 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. PUBLIC HEARING #2, 2024 Budget — Chelsie Taylor (10 minutes) 3. First Reading Ordinance 23-_ Property Tax Ordinance — Chelsie Taylor (10 minutes) 4. Motion Consideration: Park Camera Update — Erik Lamb (10 minutes) 5. Admin Report: Retail Strategies Presentation — S. Nielsen, Brookley Valencia, John Mark Boozer (10 minutes) 6. Tourism Strategy Presentation — Mike Basinger, Johnson Consulting (60 minutes) 7. Admin Report: 2023 Budget Amendment — Chelsie Taylor (10 minutes) 8. Advance Agenda — Mayor Haley (5 minutes) [*estimated meeting: 120 mins] October 17, 2023 Study Session, 6:00 p.m. 1. Admin Report: Local Street Program Review — Pete Fisch, Adam Jackson 2. Rec & Aquatic Season Review — Kendall May 3. Advance Agenda — Mayor Haley Executive Session - Review Performance of a Public Employee October 24, 2023 Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2.PUBLIC HEARING: 2023 Budget Amendment — Chelsie Taylor 3. First Reading Ordinance 23-! Amending 2023 Budget — Chelsie Taylor 4. First Reading Ordinance 23- Adopting 2024 Budget — Chelsie Taylor 5. Second Reading Ordinance 23- Property Tax Ordinance — Chelsie Taylor 6. Motion Consideration: Homeless Action Plan Adoption — Gloria Mantz 7. Motion Consideration: Awards to Outside Agencies (Soc Service; Eco. Dev. 8. Admin Report: Advance Agenda — Mayor Haley 9. Info Only: Department Monthly Reports; Fire Dept Monthly Report October 31, 2023 Studv Session, 6:00 p.m. 1. Advance Agenda — Mayor Haley November 7, 2023 — Election Day — No meeting November 14, 2023 Formal Meeting, 6:00 p.m. 1. Advance Agenda — Mayor Haley 2. Admin Report: LTAC Recommendations to Council — Sarah Farr [due Tue Oct 10] (10 minutes) (5 minutes) (5 minutes) (60 minutes) [due Tue Oct 17] (5 minutes) (10 minutes) (10 minutes) (10 minutes) (10 minutes) (5 Minutes) Agencies) -Sarah Farr (15 minutes) (5 minutes) [due Tue Oct 24] (5 minutes) [due Tue Nov 7] (5 minutes) (10 minutes) Draft Advance Agenda 9/21/2023 3:32:29 PM Page 1 of 2 3. Info Only: Department Monthly Reports; Fire Dept Monthly Report November 21, 2023 Study Session, 6:00 p.m. [due Tue Nov 14] 1. Advance Agenda — Mayor Haley (5 minutes) Executive Session - Review Performance of a Public Employee (60 minutes) November 28, 2023 —No meeting - after Thanksgiving break December 5, 2023 Studv Session, 6:00 p.m. [due Tue Nov 28] 1. Advance Agenda — Mayor Haley (5 minutes) December 12, 2023 Formal Meeting, 6:00 p.m. [due Tue Dec 5] 1. Advance Agenda — Mayor Haley (5 minutes) 2. Motion Consideration: 2024 Lodging Tax Awards — Sarah Farr (20 minutes) Executive Session - Review Performance of a Public Employee (60 minutes) *time for public or council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: 9-1-1 calls (delays, holding, etc.) ADU Appleway Trail Amenities Basement space Gang Task Force Update Governance Manual LTAC Alt Appts Mirabeau Park Forestry Mgmt. Park Lighting Parking, Junk Vehicles, etc. PIT) Presentation Prosecutor Services Protection of Utility Infrastructures SCRAPS SNAP Financial Assistance St. O&M Pavement Preservation Street Scaping, signs, trees, eta.(info) Transportation Benefit District Vehicle Wgt Infrastructure Impact Yellowstone Franchise Agreement Zayo Franchise Ordinance 23-017 Draft Advance Agenda 9/21/2023 3:32:29 PM Page 2 of 2 a,��,v�M� ��aoouff�; p1'10 ��y o. FINANCE DEPARTMENT Spokane Chelsie Taylor, Finance Director ,,;00 Valley - 10210 E Sprague Avenue ♦ Spokane Valley WA 99206 Phone: (509) 720-5000 1 Fax: (509) 720-5075 www.spokanevalley.org Memorandum To: John Hohman, City Manager From: Chelsie Taylor, Finance Director Date: August 31, 2023 Re: Finance Department Activity Report — July 2023 Following is information pertaining to Finance Department activities through the end of July 2023 and included herein is an updated 2023 Budget to Actual Comparison of Revenues and Expenditures through the end of July. 2022 Year-end Process The 2022 books were closed in April and the annual financial report was completed and filed in May. The State Auditor's Office arrived on site in July and are currently working on completing the single audit and financial statement portions of the audit. 2024 Budget Development The 2024 Budget development process began in the Finance Department in early March, and on March 31 sc we sent detailed budget requests to all departments to complete by mid -May. By the time the budget is scheduled to be adopted on November 21st, the Council will have had an opportunity to discuss the budget on eight occasions including three public hearings. • June 13 Council budget workshop • August 29 Admin report on 2024 revenues and expenditures • September 12 Public hearing #1 on the 2024 revenues and expenditures • October 3 City Manager's presentation of preliminary 2024 Budget • October 10 Public hearing #2 on 2024 Budget • October 24 First reading on proposed ordinance adopting the 2024 Budget • November 21 Public hearing #3 on the 2024 Budget • November 21 Second reading on proposed ordinance adopting the 2024 Budget 2024 Property Tax Levy A significant part of the budget development process includes the annual levy of property taxes which in 2024 are expected to account for approximately 22.28% of recurring General Fund revenues. Council discussions specifically related to this topic will take place at the following meetings: • September 12 Public hearing on 2024 revenues including property taxes • September 26 Admin Report on proposed ordinance levying 2024 property taxes • October 10 First reading of ordinance levying 2024 property taxes and confirming tax levy • October 24 Second reading of ordinance levying 2024 property taxes and confirming tax levy P:1FinancelFinance Activity ReportslCouncil Monthly Reports1202312023 07 31.docx Page 1 Outside Agency Funding in the 2024 Budget The City has historically provided funding for local organizations involved in either social services or economic development activities and the preliminary 2024 Budget currently has $200,000 available for this award process. The schedule leading to awarding funds is as follows: • July 14 Letters mailed to agencies that have historically received funding, media release to City website and notice to newspapers • August 11 Agency requests are due at City Hall • September 19 Economic development and social service agency presentations to Council • October 24 Council makes final determination of awards Lodging Tax The schedule leading to awarding funds is as follows: • September 1 Letters mailed to agencies that have historically received funding, media release to City website and notice to newspapers • September 29 Grant applications due at City Hall • October 26 Grant applicant presentations to lodging tax advisory committee • November 14 Admin report to Council on results of lodging tax advisory committee meeting • December 12 City Council motion consideration: Award lodging tax for 2024 Budget to Actual Comparison Report A report reflecting 2023 Budget to Actual Revenues and Expenditures for those funds for which a 2023 Budget was adopted is located on pages 6 through 18. Because we attempt to provide this information in a timely manner, this report is prepared from records that are not formally closed by the Finance Department at month end or reconciled to bank records. Although it is realistic to expect the figures will change over subsequent weeks, I believe the report is materially accurate. We've included the following information in the report: • Revenues by source for all funds, and expenditures by department in the General Fund and by type in all other funds. • A breakdown between recurring and nonrecurring revenues and expenditures in the General Fund, Street O&M Fund and Stormwater Fund. • The change in fund balance including beginning and ending figures. The beginning fund balance figures are those that are reflected in our 2022 Annual Financial Report. Columns of information include: o The 2023 Budget o July 2023 activity o Cumulative 2023 activity through July 2023 o Budget remaining in terms of dollars o The percent of budgeted revenue collected or budgeted expenditures disbursed A few points related to the General Fund #001 (page 6): Recurring revenues collections are currently at 57.32% of the amount budgeted with 58.33% of the year elapsed. P:1FinanceTinance Activity ReportslCouncil Monthly Reports1202312023 07 31.docx Page 2 • Property taxes are paid to Spokane County in two installments each year on April 30 and October 31 and are then remitted to the City primarily in May and November with lesser amounts typically remitted in June and December. Property taxes received thus far in 2023 are $7,485,780 or 55.17% of the amount budgeted. • Sales tax collections represent only six months of collections thus far because taxes collected in July are not remitted to the City by the State until the latter part of August. Collections are currently at $15,823,359 or 51.79% of the amount budgeted. • Gambling taxes are at $282,952 or 73.88% of the amount budgeted. Gambling taxes are paid quarterly with second quarter payments due by July 31st • Franchise Fee and Business Registration revenues are typically received in the month following a calendar year quarter. So far in 2023 we have received $435,652 or 35.86% of the amount budgeted. • State shared revenues are composed of State of Washington distributions that include items such as liquor board profits, liquor excise tax, streamlined sales tax mitigation and criminal justice monies. Most of these revenues are paid by the State in the month following a calendar quarter. Through July we've received remittances totaling $1,311,563 or 56.03% of the amount budgeted. • Fines and forfeitures revenues are composed of monthly remittances from Spokane County with payments made in the month following the actual assessment of a fine and false alarm fees. Through July we've received remittances through the month of June with receipts of $197,737 or 38.13% of the amount budgeted. • Community and Public Works service revenues are largely composed of building permit and plan review fees as well as right of way permits. Revenues are currently at $2,366,720 or 75.23% of the amount budgeted. • Recreation program revenues are composed of revenues generated by the variety of parks and recreation programs including classes, swimming pools (in -season), and CenterPlace. Currently, revenues total $585,997 or 93.68% of the amount budgeted. Recurring expenditures are currently at $25,384,478 or 52.32% of the amount budgeted with 58.33% of the year elapsed. Investments (page 19) Investments at July 31 total $122,711,691 and are composed of $117,446,742 in the Washington State Local Government Investment Pool and $5,264,949 in bank CDs. Total Sales Tax Receipts (page 20) Total sales tax receipts reflect State remittances through July and total $17,903,244 including general, criminal justice, and public safety taxes. This figure is $505,782 or 2.91 % greater than the same six-month period in 2022. Economic Indicators (pages 21 — 23) The following economic indicators provide information pertaining to three different sources of tax revenue that provide a good gauge of the health and direction of the overall economy. 1. Sales taxes (page 21) provide a sense of how much individuals and businesses are spending on the purchase of goods. 2. Hotel / Motel taxes (page 22) provide us with a sense of overnight stays and visits to our area by tourists or business travelers. 3. Real Estate Excise taxes (page 23) provide us with a sense of real estate sales. P:1FinanceTinance Activity ReportslCouncil Monthly Reports1202312023 07 31.docx Page 3 Page 21 provides a 10-year history of general sales tax receipts (not including public safety or criminal justice) with monthly detail beginning January 2014. • Compared with calendar year 2022, 2023 collections have increased by $425,489 or 2.76%. • Tax receipts reached an all-time high in 2022 of $32,347,046, besting the previous record year of 2021 when $31,499,534 was collected. Page 22 provides a 10-year history of hotel/motel tax receipts with monthly detail beginning January 2014. • Compared with calendar year 2022, 2023 collections have decreased by $781 or 0.21 %. • Collections reached an all-time high in 2022 of $901,686, besting the previous record of $744,437 in 2021. Page 23 provides a 10-year history of real estate excise tax receipts with monthly detail beginning January 2014. • Compared with calendar year 2022, 2023 collections have decreased by $975,773 or 36.54%. • Collections appear to be more in line with historical amounts rather than the historic highs seen in 2021 and 2022. • Collections reached an all-time high in 2021 of $6,218,227. Debt Capacity and Bonds Outstanding (page 24) This page provides information on the City's debt capacity, or the dollar amount of General Obligation (G.O.) Bonds the City may issue, as well as an amortization schedule of the bonds the City currently has outstanding. • The maximum amount of G.O. bonds the City may issue is determined by the assessed value for property taxes which for 2023 is $16,292,740,920. Following the December 1, 2022 debt service payments, the City has $9,810,000 of nonvoted G.O. bonds outstanding which represents 4.01 % of our nonvoted bond capacity, and 0.80% of our total debt capacity for all types of bonds. Of this amount: o $3,430,000 remains on bonds issued for the construction of CenterPlace. These bonds are repaid with a portion of the 1/10 of 1 % sales tax that is collected by the Spokane Public Facilities District. o $155,000 remains on bonds issued for road and street improvements around CenterPlace. The bonds are repaid with a portion of the real estate excise tax collected by the City. o $6,225,000 remains on bonds issued for construction of the new City Hall. The bonds are repaid with General Fund revenues. Street Fund Revenue Sources (pages 25 and 26) The last two charts reflect a history for the two primary sources of revenue in Street Fund #101. These include: Page 25 provides a 10-year history of Motor Vehicle Fuel Tax collections with monthly detail beginning January 2014. • Compared with calendar year 2022, 2023 collections have decreased by $8,982 or 0.94%. • Tax receipts peaked in 2007 at approximately $2.1 million and have generally ranged around $2 million in the years 2014 through 2022. Page 26 provides a 10-year history of Telephone Utility Tax collections with monthly detail beginning January 2014. • Compared with 2022, 2023 collections have increased by $20,247 or 4.28%. Unlike tax revenues collected by the State and remitted monthly, these taxes are paid to the City directly P:1FinanceTinance Activity ReportslCouncil Monthly Reports1202312023 07 31.docx Page 4 by the service provider. Consequently, there is not a "clean cutoff in terms of when a vendor pays the tax. Tax receipts peaked in 2009 at $3,054,473 and have decreased each year since due to what we suspect is the reduction in land lines by individual households as well as a reallocation of revenues from voice plans to data plans by cell phone companies. The 2023 Budget was adopted with a revenue estimate of $857,000. We will watch actual receipts closely as the year progresses. P:1FinanceTinance Activity ReportslCouncil Monthly Reports1202312023 07 31.docx Page 5 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 07 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Seven -Month Period Ended July 31, 2023 RECURRING ACTIVITY Revenues Property Tax Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice Gambling Tax and Leasehold Excise Tax Franchise Fees/Business Registration State Shared Revenues Fines, Forfeitures and Penalties Community and Public Works Recreation Program Revenues Grant Proceeds Miscellaneous Department Revenue Miscellaneous & Investment Interest Transfers in - #105 (h/m tax-CP advertising) Total Recurring Revenues Expenditures City Council City Manager City Attorney Public Safety Deputy City Manager Finance Human Resources Information Technology City Facilities Operations and Maintenance Community & Public Works - Administration Community & Public Works - Engineering Community & Public Works - Building Community & Public Works - Planning Economic Development Parks & Rec - Administration Parks & Rec - Maintenance Parks & Rec - Recreation Parks & Rec - Aquatics Parks & Rec - Senior Center Parks & Rec - CenterPlace General Government Transfers out - #204 ('16 LTGO bond debt service) Transfers out - #309 (park capital projects) Transfers out - #311 (pavement preservation) Transfers out - #502 (insurance premium) Total Recurring Expenditures Recurring Revenues Over (Under) Recurring Expenditures Budget Year 2023 Elapsed = 58.33% Actual Actual through Budget % of Budget Juy July 31 Remaining Budget 13,569,200 48,006 7,485,780 (6,083,420) 55.17% 30,555,000 2,838,468 15,823,359 (14,731,642) 51.79% 1,357,000 136,046 754,070 (602, 930) 55.57% 2,398,000 238,116 1,325,816 (1,072,184) 55.29% 383,000 121,964 282,952 (100,048) 73.88% 1,215,000 17,393 435,652 (779,348) 35.86% 2,341,000 392,605 1,311,563 (1,029,437) 56.03% 518,600 22,942 197,737 (320,863) 38.13% 3,145,900 205,154 2,366,720 (779,180) 75.23% 625,500 50,954 585,997 (39,503) 93.68% 100,000 0 0 (100, 000) 0.00% 22,500 0 28,584 6,084 127.04% 158,200 354,021 1,742,286 1,584,086 1101.32% 30,000 0 0 (30,000) 0.00% 56,418,900 4,425,669 32,340,513 (24,078,387) 57.32% 707,558 44,458 409,020 298,538 57.81 % 1,159,404 72,245 648,611 510,793 55.94% 921,906 72,007 459,229 462,677 49.81% 32, 772, 361 2,850,830 18, 464,180 14, 308,181 56.34% 604,752 46,520 368,280 236,472 60.90% 1,346,055 121,899 760,365 585,690 56.49% 385,584 28,615 220,314 165,270 57.14% 436,172 33,761 239,460 196,712 54.90% 475,884 70,637 333,958 141,926 70.18% 375,200 26,487 187,366 187,834 49.94% 2,092,926 134,980 1,073,119 1,019,807 51.27% 2,117,009 131,396 1,069,210 1,047,799 50.51% 887,729 61,856 454,869 432,860 51.24% 1,426,641 (50,290) 693,221 733,420 48.59% 383,496 27,099 210,805 172,691 54.97% 972,455 162,209 584,936 387,520 60.15% 351,843 38,993 148,001 203,842 42.06% 565,700 46,013 104,216 461,484 18.42% 38,916 2,299 9,379 29,537 24.10% 1,096,367 72,488 521,235 575,132 47.54% 1,945,418 14,212 554,809 1,390,609 28.52% 401,150 0 0 401,150 0.00% 160,000 0 0 160,000 0.00% 1,011,800 0 337,267 674,533 33.33% 600,000 0 0 600,000 0.00% 53,236,326 4,008,715 27,851,848 25,384,478 52.32% 3,182,574 416,954 4,488,665 1,306,091 Page 6 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 07 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Seven -Month Period Ended July 31, 2023 #001 GENERAL FUN© -continued NONRECURRING ACTIVITY Revenues Transfers in - #312 Precinct Grant County Portion of Plante's Ferry Study Coronavirus Local Fiscal Recovery Funds Judgments & Settlements Total Nonrecurring Revenues Expenditures City Hall Repairs City Attorney (office furniture for new Paralegal) Public Safety (police vehicles) Public Safety (police staffing assessment) Public Safety (access/fencing White Elephant) Public Safety (install Precinct gutters) Public Safety (install security cameras at Precinct) Public Safety (furniture for roll call room at Preci Public Safety (Precinct shop lift replacement) City Facilities (City Hall space planning) Community & Public Works (20th Anniversary) Community & Public Works (consulting services Engineering (cubicle furniture) Parks & Rec (equipment assessment) Parks & Rec (repaint portico at CenterPlace) Parks & Rec (replace CenterPlace flooring) Parks & Rec (backup batteries for CP emergency fi Parks & Rec (sidewalk repairs at CenterPlace) Parks & Rec (CenterPlace lobby improvements) General Government - Finance temp employee General Government - IT capital replacements Financial Software Capital Costs General Government (CLFR related costs) Transfers out - #101 (Street Fund operations) Transfers out - #122 (replenish reserve) Transfers out - #309 (Balfour Park Imp. Phase 1) Transfers out - #309 (pump for Mirabeau Falls) Transfers out - #312 ('21 fund bal >50%) Total Nonrecurring Expenditures Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending fund balance Budget Year 2023 Elapsed = 58.33% Actual Actual through Budget % of Budget Juy July 31 Remaining Budget 1,200,000 0 0 (1,200,000) 0.00% 39,000 0 0 (39,000) 0.00% 50,000 0 0 (50,000) 0.00% 4,520,000 0 9,417,658 4,897,658 208.36% 0 0 3,559,681 3,559,681 0.00% 5,809,000 0 12,977,338 7,168,338 223.40% 0 i g 28,489 320,059 (320,059) 0.00% 8,500 0 0 8,500 0.00% 1,350,085 0 0 1,350,085 0.00% 85,000 19,200 51,551 33,449 60.65% 31,000 0 30,732 268 99.13% 4,000 0 0 4,000 0.00% 20,000 0 0 20,000 0.00% 30,000 0 0 30,000 0.00% 25,000 0 0 25,000 0.00% 0 10,900 46,446 (46,446) 0.00% 34,769 0 23,914 10,855 68.78% 209,975 165,195 165,195 44,780 78.67% 16,600 0 16,519 81 99.51 % 6,000 0 0 6,000 0.00% 12,000 0 0 12,000 0.00% 52,700 0 16,240 36,460 30.82% 10,000 0 0 10,000 0.00% 20,000 0 0 20,000 0.00% 150,000 0 0 150,000 0.00% 0 9,662 62,218 (62,218) 0.00% 151,000 17,488 32,360 118,640 21.43% 500,000 14,014 261,294 238,706 52.26% 6,520,000 35,033 4,171,268 2,348,732 63.98% 3,530,048 0 0 3,530,048 0.00% 500,000 0 500,000 0 100.00% 427,327 0 0 427,327 0.00% 33,000 0 0 33,000 0.00% 5,358,054 0 5,358,054 0 100.00% 19,085,058 299,981 11,055,850 8,029,208 57.93% (13,276,058) (299,981) 1,921,488 15,197,546 ' (10,093,484) 116,974 6,410,153 46,101, 050 46,101, 050 36, 007, 566 52, 511, 203 Page 7 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 07 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Seven -Month Period Ended July 31, 2023 #101 -STREET FUND RECURRING ACTIVITY Revenues Budget Year 2023 Elapsed = 58.33% Actual Actual through Budget % of Budget Juy July 31 Remaining Budget Telephone Utility Tax 857,000 80,729 493,012 (363,988) 57.53% Motor Vehicle Fuel (Gas) Tax 2,062,600 164,781 945,462 (1,117,138) 45.84% Multimodal Transportation 139,200 0 69,528 (69,672) 49.95% Right -of -Way Maintenance Fee 95,000 0 10,775 (84,225) 11.34% Solid Waste Road Wear Fee 1,700,000 161,022 1,057,791 (642,209) 62.22% Investment Interest 500 14,388 18,057 17,557 3611.34% Miscellaneous Revenue 10,000 3,086 11,274 1,274 112.74% Total Recurring Revenues 4,864,300 424,006 2,605,899 (2,258,401) 53.57% Expenditures Wages / Benefits / Payroll Taxes 1,617,994 116,055 956,546 661,448 59.12% Supplies 198,000 9,507 160,659 37,341 81.14% Services & Charges 2,813,399 227,575 1,138,788 1,674,611 40.48% Snow Operations 1,081,915 8,014 756,754 325,161 69.95% Local Street Program 3,918,100 8,842 1,627,191 2,290,909 41.53% Intergovernmental Payments 1,000,000 41,649 297,658 702,342 29.77% Vehicle Rentals - #501 (non -plow vehicle rental) 27,750 0 9,250 18,500 33.33% Vehicle Rentals-#501 (plow replace) 275,000 0 91,667 183,333 33.33% Total Recurring Expenditures 10,932,158 411,642 5,038,512 5,893,646 46.09% Recurring Revenues Over (Under) Recurring Expenditures (6,067,858) 12,364 (2,432,613) 3,635,245 NONRECURRING ACTIVITY Revenues Insurance Proceeds 0 0 5,189 5,189 0.00% Transfers in - #001 3,530,048 0 0 (3,530,048) 0.00% Transfers in - #106 1,862,929 0 1,862,929 0 100.00% Transfers in - #311 2,677,099 0 2,677,099 0 100.00% Transfers in - #312 250,000 0 250,000 0 100.00% Total Nonrecurring Revenues 8,320,076 0 4,795,217 (3,524,859) 57.63% Expenditures Tapered Wing for Snowplow 0 0 20,247 (20,247) 0.00% Generator for Maint. Shop (50% cost to #402) 8,500 525 11,474 (2,974) 134.99% Desks for Maintenance Shop (50% cost to #402) 1,530 0 0 1,530 0.00% Signal Maintenance Equipment 40,000 2,174 35,052 4,948 87.63% Streetlight Replacement Program 40,000 0 32,962 7,038 82.40% Transfers out - #501 (truck for Signal Technician) 58,000 0 0 58,000 0.00% Fixed Base Pole/Pedestrian Signal Post 0 0 2,190 (2,190) 0.00% Retaining Wall Repair 0 0 8,168 (8,168) 0.00% Bridge Maintenance 10,000 0 0 10,000 0.00% Total Nonrecurring Expenditures 158,030 2,699 110,092 47,938 69.67% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures 8,162,046 (2,699) 4,685,125 (3,476,921) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures 2,004,188, 9,666 2,252,512 158,324 Beginning fund balance 1,319,206 1,319,206 Ending fund balance 3,413,394 3,571,718 Page 8 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 07 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Seven -Month Period Ended July 31, 2023 #103 - PATHS & TRAILS Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest Total revenues Expenditures Capital Outlay Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #104 - TOURISM FACILITIES HOTEUMOTEL TAX FUND Revenues Budget Year 2023 Elapsed = 58.33% Actual Actual through Budget % of Budget Juy July 31 Remaining Budget 8,700 695 3,988 (4,712) 45.84% 100 162 831 731 830.51% 8,800 857 4,818 (3,982) 54.75% 0 0 0 0 0.00% 0 0 0 0 0.00% 8,800 857 4,818 (3,982) 38,368 38,368 47,168 43,187 Tourism Facilities Hotel/Motel Tax 600,000 57,675 246,811 (353,189) 41.14% Investment Interest 5,000 24,366 119,155 114,155 2383.09% Transfers in - #105 515,198 0 515,198 0 100.00% Total revenues 1,120,198 82,041 881,164 (239,034) 78.66% Expenditures Spokane County - Avista Stadium Award 2,000,000 0 0 (2,000,000) 0.00% Total expenditures 2,000,000 0 0 (2,000,000) 0.00% Revenues over(under)expenditures (879,802) 82,041 881,164 1,760,966 Beginning fund balance 5,619,705 5,619,705 Ending fund balance 4,739,903 6,500,869 #105 - HOTEL/MOTEL TAX FUND Revenues Hotel/Motel Tax Investment Interest Total revenues Expenditures Transfers out - #001 Transfers out - #104 Tourism Promotion Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #106 - SOLID WASTE Revenues Solid Waste Administrative Fees Solid Waste Road Wear Fee Investment Interest Total revenues Expenditures Transfers out - #101 Education & Contract Administration Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 900,000 88,783 379,762 (520,238) 42.20% 1,000 1,377 12,377 11,377 1237.73% 901,000 90,160 392,139 (508,861) 43.52% 30,000 0 0 30,000 0.00% 515,198 0 515,198 0 100.00% 309,702 0 17,000 292,702 5.49% 854,900 0 532,198 322,702 62.25% 46,100 90,160 (140,059) (831,563) 507,419 507,419 553,519 367,360 225,000 14,002 114,272 110,728 50.79% 0 0 0 0 0.00% 4,000 4,378 63,738 (59,738) 1593.45% 229,000 18,380 178,010 50,990 77.73% 1,862,929 0 1,862,929 0 100.00% 229,000 34,879 152,891 76,109 66.76% 2,091,929 34,879 2,015,820 76,109 96.36% (1,862,929) (16,499) (1,837,810) (25,119) 3,003,161 3,003,161 1,140, 232 1,165, 351 Page 9 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 07 31 CITY OF SPOKANE VALLEY, WA Budget Year 2023 Budget to Actual Comparison of Revenues and Expenditures Elapsed = 58.33% For the Seven -Month Period Ended July 31, 2023 Actual Actual through Budget % of Budget Juy July 31 Remaining Budget #107 - PEG FUND Revenues Comcast PEG Contribution 71,000 0 5,233 65,767 7.37% Investment Interest 0 883 4,745 (4,745) 0.00% Total revenues 71,000 883 9,978 61,022 14.05% Expenditures PEG Reimbursement - CMTV 39,500 0 0 39,500 0.00% Capital Outlay 33,500 0 8,297 25,203 24.77% Total expenditures 73,000 0 8,297 64,703 11.37% Revenues over (under) expenditures (2,000) 883 1,681 (3,681) Beginning fund balance 233,782 233,782 Ending fund balance 231,782 235,463 #108 -AFFORDABLE & SUPPORTIVE HOUSING TAX FUNC Revenues Affordable & Supportive Housing Tax 200,000 24,880 49,094 150,906 24.55% Investment Interest 0 2,395 12,357 (12,357) 0.00% Total revenues 200,000 27,275 61,450 138,550 30.73% Expenditures Affordable & Supportive Housing Program 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over (under) expenditures 200,000 27,275 61,450 138,550 Beginning fund balance 577,569 577,569 Ending fund balance 777,569 639,019 #109 - TOURISM PROMOTION AREA Revenues Tourism Promotion Area Fee 800,000 130,633 529,656 270,344 66.21% Investment Interest 0 1,954 5,307 (5,307) 0.00% Tourism Interest 0 337 1,050 (1,050) 0.00% Total revenues 800,000 132,924 536,013 263,987 67.00% Expenditures Services & Charges 45,000 0 14,675 30,325 32.61% Total expenditures 45,000 0 14,675 30,325 32.61% Revenues over (under) expenditures 755,000 132,924 521,338 233,662 Beginning fund balance 0 0 Ending fund balance 755,000 521,338 #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest 0 0 0 0 0.00% Transfers in 0 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 0 Beginning fund balance 300,000 300,000 Ending fund balance 300,000 300,000 Page 10 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 07 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Seven -Month Period Ended July 31, 2023 Budget Year 2023 Elapsed = 58.33% Actual Actual through Budget % of Budget Juy July 31 Remaining Budget #121 - SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest 0 0 0 0 0.00% Transfers in 0 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #122 -WINTER WEATHER RESERVE FUND Revenues Investment Interest Transfers in - #001 Subtotal revenues Expenditures Snow removal expenses Transfers out - #101 Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance DEBT SERVICE FUNDS #204 DEBT SERVICE FUND Revenues Spokane Public Facilities District Transfers in - #001 Transfers in - #301 Transfers in - #302 Total revenues Expenditures Debt Service Payments - CenterPlace Debt Service Payments - Roads Debt Service Payments -'16 LTGO Bond Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 0 0 0 0.00% 0 0 0 0 0.00% 0 0 0 0 5,500,000 5,500,000 5,500,000 5,500,000 1,100 2,007 3,720 2,620 338.19% 500,000 0 500,000 0 100.00% 501,100 2,007 503,720 2,620 100.52% 500,000 0 0 500,000 0.00% 0 0 0 0 0.00% 500,000 0 0 500,000 0.00% 1,100 2,007 503,720 (497,380) 31,780 31,780 32,880 535,500 527,200 0 68,600 (458,600) 13.01% 401,150 0 0 (401,150) 0.00% 80,600 0 0 (80,600) 0.00% 80,600 0 0 (80,600) 0.00% 1,089,550 0 68,600 (1,020,950) 6.30% 527,200 0 68,600 458,600 13.01% 161,200 0 3,100 158,100 1.92% 401,150 0 110,575 290,575 27.56% 1,089,550 0 182,275 907,275 16.73% 0 0 (113,675) (1,928,225) 0 0 0 (113, 675) Page 11 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 07 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Seven -Month Period Ended July 31, 2023 #301 - CAPITAL PROJECTS FUND Revenues Budget Year 2023 Elapsed = 58.33% Actual Actual through Budget % of Budget Juy July 31 Remaining Budget REET 1 - Taxes 1,500,000 198,779 847,465 (652,535) 56.50% Investment Interest 4,000 23,147 121,092 117,092 3027.31% Total revenues 1,504,000 221,927 968,557 (535,443) 64.40% Expenditures Transfers out - #204 80,600 0 0 80,600 0.00% Transfers out - #303 385,967 0 107,681 278,286 27.90% Transfers out - #311 (pavement preservation) 1,037,500 0 0 1,037,500 0.00% Transfers out - #314 3,655 0 0 3,655 0.00% Total expenditures 1,507,722 0 107,681 1,400,041 7.14% Revenues over(under)expenditures (3,722) 221,927 860,876 (1,935,483) Beginning fund balance 5,314,928 5,314,928 Ending fund balance 5,311,206 6,175,803 #302 - SPECIAL CAPITAL PROJECTS FUND Revenues REET 2 - Taxes 1,500,000 198,779 847,465 (652,535) 56.50% Investment Interest 6,000 28,893 150,588 144,588 2509.81% Total revenues 1,506,000 227,672 998,054 (507,947) 66.27% Expenditures Transfers out - #204 80,600 0 0 80,600 0.00% Transfers out - #303 602,720 0 80,399 522,321 13.34% Transfers out - #311 (pavement preservation) 1,037,500 0 0 1,037,500 0.00% Transfers out - #314 135,000 0 0 135,000 0.00% Total expenditures 1,855,820 0 80,399 1,775,421 4.33% Revenues over (under) expenditures (349,820) 227,672 917,654 (2,283,367) Beginning fund balance 6,791,175 6,791,175 Ending fund balance 6,441,355 7,708,829 Page 12 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 07 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Seven -Month Period Ended July 31, 2023 #303 STREET CAPITAL PROJECTS FUND Revenues Developer Contribution Traffic Mitigation Fees Investment Interest Grant Proceeds Transfers in - #301 Transfers in - #302 Transfers in - #315 Total revenues Expenditures 205 Sprague/Barker Intersection Improvement 249 Sullivan & Wellesley Intersection 300 Pines & Mission Intersection Improvements 313 Barker Road/Union Pacific Crossing 318 Wilbur Sidewalk: Boone to Mission 320 Sullivan Preservation: Sprague-8th 321 Argonne Corridor Impry - North of Knox 326 2020 Citywide Retroreflective Post Panel 327 Sprague Avenue Stormwater 329 Barker Road Imp - City Limits to Appleway 332 NE Industrial Area - Sewer Extension 335 Mission Ave over Evergreen Rd Deck Repair 340 8th Ave Sidewalk (Coleman to Park) 342 2022 School Zone Flashing Beacons 344 Park Rd Sidewalk - Broadway to Cataldo 345 Park Rd Sidewalk - Nora to Baldwin 346 Bowdish Sidewalk - 12th to 22nd 347 Broadway and Park Intersection Contingency Total expenditures Budget Year 2023 Elapsed = 58.33% Actual Actual through Budget % of Budget Juy July 31 Remaining Budget 71,615 0 0 (71,615) 0.00% 0 8,107 126,085 126,085 0.00% 0 7,774 41,206 41,206 0.00% 7,988,376 0 670,728 (7,317,648) 8.40% 385,967 0 107,681 (278,286) 27.90% 602,720 0 80,399 (522, 321) 13.34% 108,449 0 0 (108,449) 0.00% 9,157,127 15,881 1,026,100 (8,131,027) 11.21% 19,766 0 12,578 7,188 63.63% 0 210 1,922 (1,922) 0.00% 1,294, 831 1,748 182,545 1,112, 287 14.10% 1,044,000 15,672 132,699 911,301 12.71% 0 621 2,372 (2,372) 0.00% 2,070,462 10,365 167,765 1,902,697 8.10% 10,000 0 0 10,000 0.00% 89,502 0 404 89,098 0.45% 1,557,410 0 0 1,557,410 0.00% 750,000 9,869 48,532 701,468 6.47% 25,000 0 0 25,000 0.00% 0 2,247 319,724 (319,724) 0.00% 401,011 186,641 270,547 130,464 67.47% 0 0 1,223 (1,223) 0.00% 338,862 0 0 338,862 0.00% 311,600 253,294 314,679 (3,079) 100.99% 244,683 10,000 24,406 220,277 9.97% 0 299 125,996 (125,996) 0.00% 1,000,000 0 0 1,000,000 0.00% 9,157,127 490,968 1,605,391 7,551,736 17.53% Revenues over (under) expenditures 0 (475,087) (579,291) (15,682,763) Beginning fund balance 1,943,151 1,943,151 Ending fund balance 1,943,151 1,363,860 Note: Work performed in the Street Capital Projects Fund for preservation projects is for items such as sidewalk upgrades that were bid with the pavement preservation work. #309 - PARKS CAPITAL PROJECTS FUNC Revenues Transfers in - #001 620,327 0 0 (620,327) 0.00% Transfers in - #310 40,192 0 0 (40,192) 0.00% Transfers in - #312 5,677,846 0 0 (5,677,846) 0.00% Grant Proceeds 126,100 0 0 (126,100) 0.00% Investment Interest 0 0 443 443 0.00% Total revenues 6,464,465 0 443 (6,464,022) 0.01% Expenditures 314 Balfour Park Frontage Improvements 0 0 5,000 (5,000) 0.00% 316 Balfour Park Improvements - Phase 1 5,021,465 183,412 1,970,523 3,050,942 39.24% 328 Sullivan Park Waterline 500,000 0 39,773 460,227 7.95% 338 Loop Trail Project 750,000 0 16,833 733,167 2.24% Parking & Trail Design (Summerfield, Ponderosa, F 136,900 0 0 136,900 0.00% West Lawn Shade Canopy for Stage 23,100 0 0 23,100 0.00% Pump replacement for Mirabeau Falls 33,000 0 0 33,000 0.00% Total expenditures 6,464,465 183,412 2,032,130 4,432,335 31.44% Revenues over (under) expenditures 0 (183,412) (2,031,687) (10,896,357) Beginning fund balance 177,301 177,301 Ending fund balance 177,301 (1,854,386) Page 13 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 07 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Seven -Month Period Ended July 31, 2023 Budget Year 2023 Elapsed = 58.33% Actual Actual through Budget % of Budget Juy July 31 Remaining Budget CAPITAL PROJECTS FUNDS -,continued #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest 1,000 218 3,434 2,434 343.39% Total revenues 1,000 218 3,434 2,434 343.39% Expenditures Transfers out - #309 40,192 0 0 40,192 0.00% Payment to Library District 799,093 0 799,093 0 100.00% Total expenditures 839,285 0 799,093 40,192 95.21% Revenues over (under) expenditures (838,285) 218 (795,659) (37,758) Beginning fund balance 853,709 853,709 Ending fund balance 15,424 58,050 #311 - PAVEMENT PRESERVATION FUND Revenues Transfers in - #001 1,011,800 0 337,267 (674,533) 33.33% Transfers in - #301 1,037,500 0 0 (1,037,500) 0.00% Transfers in - #302 1,037,500 0 0 (1,037,500) 0.00% Grant Proceeds 1,760,000 0 9,324 (1,750,676) 0.53% Investment Interest 0 15,269 119,944 119,944 0.00% Total revenues 4,846,800 15,269 466,534 (4,380,266) 9.63% Expenditures Transfers out - #101 2,677,099 0 2,677,099 0 100.00% Pre -project GeoTech Services 50,000 0 0 50,000 0.00% Pavement Preservation 7,805,121 0 0 7,805,121 0.00% 320 Sullivan Preservation: Sprague-8th 0 27,706 269,045 (269,045) 0.00% 334 Sprague Avenue Preservation 0 0 646 (646) 0.00% 339 2022 Local Access Streets: Summerfield E 0 21,429 54,312 (54,312) 0.00% 340 8th Ave Sidewalk (Coleman to Park) 0 56,419 74,091 (74,091) 0.00% 341 Broadway Preservation - Fancher to Park 0 632,154 672,418 (672,418) 0.00% 347 Broadway and Park Intersection 0 11,457 15,585 (15,585) 0.00% Total expenditures 10,532,220 749,165 3,763,197 6,769,023 35.73% Revenues over (under) expenditures (5,685,420) (733,896) (3,296,662) (11,149,289) Beginning fund balance 6,615,700 6,615,700 Ending fund balance 930,280 3,319,038 #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 5,358,054 0 5,358,054 0 100.00% Investment Interest 20,000 79,209 338,701 318,701 1693.50% Total revenues 5,378,054 79,209 5,696,755 318,701 105.93% Expenditures Transfers out - #001 1,200,000 0 0 1,200,000 0.00% Transfers out - #101 250,000 0 250,000 0 100.00% Transfers out - #309 5,677,846 0 0 5,677,846 0.00% Transfers out - #314 544,392 0 180,698 363,694 33.19% Land Acquisition (E Sprague) 791,000 0 790,783 217 99.97% Land Acquisition (Sullivan Park) 759,600 0 0 759,600 0.00% Total expenditures 9,222,838 0 1,221,482 8,001,356 13.24% Revenues over (under) expenditures (3,844,784) 79,209 4,475,273 (7,682,656) Beginning fund balance 16,658,020 16,658,020 Ending fund balance 12,813,236 21,133,293 Page 14 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 07 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Seven -Month Period Ended July 31, 2023 Budget Year 2023 Elapsed = 58.33% Actual Actual through Budget % of Budget Juy July 31 Remaining Budget #314 - RAILROAD GRADE SEPARATION PROJECTS FUN[ Revenues Developer Contribution 187,511 0 0 (187,511) 0.00% Grant Proceeds 2,827,086 0 222,334 (2,604,752) 7.86% Investment Interest 0 0 0 0 0.00% Transfers in - #301 3,655 0 0 (3,655) 0.00% Transfers in - #302 135,000 0 0 (135,000) 0.00% Transfers in - #312 544,392 0 180,698 (363,694) 33.19% Total revenues 3,697,644 0 403,032 (3,294,612) 10.90% Expenditures 143 Barker Rd/BNSF Grade Separation 223 Pines Rd Underpass 311 Sullivan Rd./SR 290 Interchange Project Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #315 - TRANSPORTATION IMPACT FEES Revenues Transportation Impact Fees Investment Interest Total revenues Expenditures Transfers out - #303 Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 750,000 3,537 242,498 507,502 32.33% 2,200,000 19,958 508,679 1,691,321 23.12% 1,000,000 289 11,478 988,522 1.15% 3,950,000 23,785 762,655 3,187,345 19.31% (252,356) (23,785) (359,623) (6,481,956) 267,460 267,460 15,104 (92,163) 200,000 13,008 239,844 39,844 119.92% 0 3,456 17,488 17,488 0.00% 200,000 16,464 257,332 57,332 128.67% 108,449 0 0 108,449 0.00% 108,449 0 0 108,449 0.00% 91,551 16,464 257,332 (51,117) 665,904 665,904 757,455 923,237 Page 15 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 07 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Seven -Month Period Ended July 31, 2023 #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest Total Recurring Revenues Expenditures Wages / Benefits / Payroll Taxes Supplies Services & Charges Intergovernmental Payments Vehicle Rentals - #501 Total Recurring Expenditures Recurring Revenues Over (Under) Recurring Expenditures NONRECURRING ACTIVITY Revenues Grant Proceeds Total Nonrecurring Revenues Expenditures Capital - various projects 300 Pines & Mission Intersection Improvement 314 Balfour Park Frontage Improvements 340 8th Ave Sidewalk (Coleman to Park) 345 Park Rd Sidewalk - Nora to Baldwin Watershed Studies Land Acquisition (Spokane Conservation Dist.) Desks for Maintenance Shop (50% cost to #101) Generator for Maint. Shop (50% cost to #101) Stormwater Comprehensive Plan Total Nonrecurring Expenditures Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning working capital Ending working capital Budget Year 2023 Elapsed = 58.33% Actual Actual through Budget % of Budget Juy July 31 Remaining Budget 5,600,000 28,850 3,249,197 (2,350,803) 58.02% 2,000 17,514 67,767 65,767 3388.34% 5,602,000 46,364 3,316,964 (2,285,036) 59.21% 957,368 51,027 334,451 622,917 34.93% 99,300 4,238 93,427 5,873 94.09% 1,764,822 183,286 696,331 1,068,491 39.46% 48,000 0 0 48,000 0.00% 6,750 0 2,250 4,500 33.33% 2,876,240 238,551 1,126,460 1,749,780 39.16% 2,725,760 (192,187) 2,190,504 (535,256) 0 0 0 0 0.00% 0 0 0 0 0.00% 350,000 0 106,938 243,062 30.55% 0 475 4,643 (4,643) 0.00% 0 0 393 (393) 0.00% 0 213,579 214,009 (214,009) 0.00% 0 70,369 72,891 (72,891) 0.00% 100,000 17,196 17,196 82,804 17.20% 260,000 (4,047) 252,835 7,166 97.24% 1,530 0 0 1,530 0.00% 8,500 525 11,474 (2,974) 134.99% 50,000 0 0 50,000 0.00% 770,030 298,097 680,379 89,651 88.36% (770,030) (298,097) (680,379) 89,651 1,055730 (490,284) 1,510,125 2,278, 363 2,278, 363 4,234,093 3,788,488 Note: Work performed in the Stormwater Fund for preservation projects is for stormwater improvements that were bid with the pavement preservation work. #403 - AQUIFER PROTECTION AREA Revenues Spokane County 460,000 0 287,700 (172,300) 62.54% Grant Proceeds 397,500 0 33,721 (363,779) 8.48% Investment Interest 1,900 5,291 29,437 27,537 1549.29% Total revenues 859,400 5,291 350,857 (508,543) 40.83% Expenditures Capital - various projects 1,421,100 4,214 174,245 1,246,855 12.26% Effectiveness study 55,000 0 0 55,000 0.00% Total expenditures 1,476,100 4,214 174,245 1,301,855 11.80% Revenues over (under) expenditures (616,700) 1,077 176,612 (1,810,398) Beginning working capital 1,520,522 1,520,522 Ending working capital 903,822 1,697,133 Page 16 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 07 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Seven -Month Period Ended July 31, 2023 #501 - ER&R FUND Revenues Interfund vehicle lease - #001 Interfund vehicle lease - #101 Interfund vehicle lease - #101 (plow replace) Interfund vehicle lease - #402 Transfers in - #101 (additional dump bed truck) Investment Interest Total revenues Expenditures Wages / Benefits / Payroll Taxes Small Tools & Minor Equipment Equipment Repair & Maintenance Vehicle Purchase Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital #502 - RISK MANAGEMENT FUND Revenues Investment Interest Transfers in - #001 Total revenues Expenditures Auto & Property Insurance Unemployment Claims Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital #632 - PASSTHROUGH FEES & TAXES Revenues Passthrough Fees & Taxes Total revenues Expenditures Passthrough Fees & Taxes Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital Budget Year 2023 Elapsed = 58.33% Actual Actual through Budget % of Budget Juy July 31 Remaining Budget 52,100 0 17,727 (34,373) 34.02% 27,750 0 9,442 (18,308) 34.02% 275,000 0 93,568 (181,432) 34.02% 6,750 0 2,297 (4,453) 34.02% 58,000 0 0 (58,000) 0.00% 2,000 4,280 24,786 22,786 1239.32% 421,600 4,280 147,820 (273,780) 35.06% 0 632 10,726 (10,726) 0.00% 10,000 1,876 8,699 1,301 86.99% 0 723 3,026 (3,026) 0.00% 513,000 112,649 402,811 110,189 78.52% 523,000 115,879 425,262 97,738 81.31% (101,400) (111,600) (277,442) (371,519) 1,417,119 1,417,119 1,315,719 1,139,677 0 0 0 0 0.00% 600,000 0 0 (600,000) 0.00% 600,000 0 0 (600,000) 0.00% 600,000 0 572,251 27,749 95.38% 0 0 49 (49) 0.00% 600,000 0 572,300 27,700 95.38% 0 0 (572,300) (627,700) 428,022 428,022 428,022 (144, 278) 591,000 32,178 244,163 (346, 837) 41.31 % 591,000 32,178 244,163 (346, 837) 41.31 % 591,000 0 221,522 369,478 37.48% 591,000 0 0 0 0 221,522 369,478 37.48% 32,178 22,641 (716,315) 0 22,642 Page 17 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 07 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Seven -Month Period Ended July 31, 2023 Total of Revenues for all Funds Per Revenue Status Report Difference Total of Expenditures for all Funds Per Expenditure Status Report Difference Total Capital expenditures (included in total expenditures) Budget Year 2023 Elapsed = 58.33% Actual Actual through Budget % of Budget Juy July 31 Remaining Budget 121,162,014 5,868,954 69,234,906 121,162,014 5,868,954 69,234,906 140,540,247 6,861,985 60,381,763 140,540,247 6,861,985 60,381,763 33, 733, 098 1,609, 055 6,650, 682 Page 18 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 07 31 CITY OF SPOKANE VALLEY, WA Investment Report For the Seven -Month Period Ended July 31, 2023 8/23/2023 Beginning $ 112,845,150.27 $ 3,126,030.94 $ 2,069,514.37 $ 118,040,695.58 Deposits 4,098,979.22 0.00 0.00 4,098,979.22 Withdrawls 0.00 0.00 0.00 0.00 Interest 502,612.19 69,404.25 0.00 572,016.44 Ending $ 117,446,741.68 $ 3,195,435.19 $ 2,069,514.37 $ 122,711,691.24 matures: 7/26/2024 1212812023 rate: 5.15% 5.14% 001 General Fund $ 61,840,809.68 $ 339,409.28 1,655,736.78 $ 65,000.00 101 Street Fund 3,361,992.27 14,387.61 18,056.71 500.00 103 Trails & Paths 37,823.65 161.87 830.51 100.00 104 Tourism Facilities Hotel/Motel 5,693,573.89 24,365.59 119,154.67 5,000.00 105 Hotel/Motel 321,740.30 1,376.88 12,377.27 1,000.00 106 Solid Waste Fund 1,022,937.18 4,377.65 63,738.08 4,000.00 107 PEG Fund 206,222.33 882.53 4,745.27 0.00 108 Affordable & Supportive Housing 559,663.76 2,395.08 12,356.55 0.00 109 Tourism Promotion Area 456,596.55 1,954.00 5,306.89 0.00 120 CenterPlace Operating Reserve 0.00 0.00 0.00 0.00 121 Service Level Stabilization Reserve 5,500,000.00 0.00 0.00 0.00 122 Winter Weather Reserve 469,000.31 2,007.08 3,720.09 1,100.00 301 Capital Projects 5,408,875.82 23,147.23 121,092.22 4,000.00 302 Special Capital Projects 6,751,526.30 28,893.09 150,588.44 6,000.00 303 Street Capital Projects Fund 1,816,543.09 7,773.88 41,206.32 0.00 309 Parks Capital Project 0.00 0.00 442.92 0.00 310 Civic Buildings Capital Projects 50,840.84 217.57 3,433.90 1,000.00 311 Pavement Preservation 3,567,990.27 15,269.18 119,943.57 0.00 312 Capital Reserve Fund 18,508,904.89 79,208.68 338,700.70 20,000.00 314 Railroad Grade Separation Projects 0.00 0.00 0.00 0.00 315 Transportation Impact Fees 807,637.17 3,456.28 17,488.02 0.00 316 Economic Development Capital Proj 0.00 0.00 0.00 0.00 402 Stormwater Management 4,092,496.64 17,513.80 67,766.77 2,000.00 403 Aquifer Protection Fund 1,236,460.50 5,291.42 29,436.52 1,900.00 501 Equipment Rental & Replacement 1,000,055.80 4,279.73 24,786.38 2,000.00 502 Risk Management 0.00 0.00 0.00 0.00 632 Passthrough Fees & Taxes 0.00 0.00 0.00 0.00 $ 122,711,691.24 $ 576,368.43 $ 2,810,908.58 $ 113,600.00 *Local Government Investment Pool Page 19 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 07 31 CITY OF SPOKANE VALLEY, WA Sales Tax Receipts For the Seven -Month Period Ended July 31, 2023 8/23/2023 February 3,202,171.48 3,327,068.41 124,896.93 3.90% March 2,441,337.89 2,669,835.22 228,497.33 9.36% April 2,550,319.99 2,592,511.36 42,191.37 1.65% May 3,153,928.13 3,105,321.94 (48,606.19) (1.54%) June 3,039,845.65 2,995,877.23 (43,968.42) (1.45%) July 3,009,859.02 3,212,629.74 202,770.72 6.74% 17,397,462.16 17,903,243.90 505,781.74 2.91 % August 3,235,239.66 September 3,139,069.66 October 3,284,249.15 November 3,413,874.54 December 3,179,520.40 January 2,913,075.29 36,562,490.86 17,903,243.90 Sales tax receipts reported here reflect remittances for general sales tax, criminal justice sales tax and public safety tax. The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.9%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington State Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the total 8.9% tax rate to the agencies is as follows: - State of Washington 6.50% - City of Spokane Valley 0.85% - Spokane County 0.15% - Spokane Public Facilities District 0.10% - Criminal Justice 0.10% - Public Safety 0.10% * 2.40% local tax - Juvenile Jail 0.10% * - Mental Health 0.10% * - Law Enforcement Communications 0.10% * - Spokane Transit Authority 0.80% * 8.90% * Indicates voter approved sales taxes In addition to the .85% reported above that the City receives, we also receive a portion of the Criminal Justice and Public Safety sales taxes. The distribution of those taxes is computed as follows: Criminal Justice: The tax is assessed county -wide and of the total collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and the cities within the County. Public Safety: The tax is assessed county -wide and of the total collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. Page 20 t. 0000 0 0 0 [O (0C".: C) (0(0Oo N O cc)� I-- [-- 0. M O) [- 0 N M O) Q Lo r-- r-- Cfl IX) IX) '.... O IX) 1-- LO (D V V Lo� Lri '.... 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U to° U O -NQ16 00 0 Q(noz0 <2iQ� .2 0:1 5 0 :5 C, P:\Finance\Finance Activity Reports\Debt Capacity\2023\debt capacity 2023 CITY OF SPOKANE VALLEY, WA Debt Capacity 2022 Assessed Value for 2023 Property Taxes Voted (UTGO) 1.00% of assessed value Nonvoted (LTGO) 1.50% of assessed value Voted park 2.50% of assessed value Voted utility 2.50% of assessed value 16,292,740,920 Maximum O€ftstandirtg Remaining Debt aS of Debt % Capacity 12/31 /202Z Capacity Utilized, 162,927,409 0 162,927,409 0.00% 244,391,114 9,810,000 234,581,114 4.01% 407,318,523 0 407,318,523 0.00% 407,318,523 0 407,318,523 0.00% 1,221,955,569 9,810,000 1,212,145,569 0.80% Read & LTGO Bonds ' Period Strut 20116 LTGO Grand 'Ending CenterPlace Improvements Total Bonds Total 12/1/2014 225,000 135,000 360,00 0 360,000 Bonds 12/1/2015 175,000 125,000 300,00 0 300,000 Repaid 12/1/2016 185,000 130,000 315,000 75,000 390,000 12/1/2017 190,000 130,000 320,000 150,000 470,000 12/1/2018 230,000 135,000 365,000 155,000 520,000 12/1/2019 255,000 140,000 395,000 160,000 555,000 12/1/2020 290,000 140,000 430,000 165,000 595,000 12/1/2021 320,000 145,000 465,000 170,000 635,000 12/1/2022 350,000 150,000 500,000 175,000 675,000 2,220,000 1,230,000 3,450,000 1,050,000 4,500,000 12/1/2023 390,000 155,000 545,000 180,000 725,000 12/1/2024 430,000 0 430,000 185,000 615,000 12/1/2025 465,000 0 465,000 195,000 660,000 12/1/2026 505,000 0 505,000 00,000 705,000 12/1/2027 395,000 0 395,000 05,000 600,000 12/1/2028 300,000 0 300,000 215,000 515,000 12/1/2029 245,000 0 245,000 2 0,000 465,000 12/1/2030 225,000 0 225,000 2 000 450,000 Bonds 12/1/2031 180,000 0 180,000 23 ,000 415,000 Remaining 12/1/2032 130,000 0 130,000 24 000 370,000 12/1/2033 165,000 0 165,000 250,000 415,000 12/1/2034 0 0 0 260, 00 260,000 12/1/2035 0 0 0 270, 00 270,000 12/1/2036 0 0 0 280,0 0 280,000 12/1/2037 0 0 0 290,0 0 290,000 12/1/2038 0 0 0 305,00 305,000 12/1/2039 0 0 0 315,00 315,000 12/1/2040 0 0 0 330,000 330,000 12/1/2041 0 0 0 340,000 340,000 12/1/2042 0 0 0 3551000 355,000 12/1/2043 0 0 0 365,000 365,000 12/1/2044 0 0 0 375,000 375,000 12/1/2045 0 0 0 390,000 390,000 3,430,000 155,000 3,585,000 6,225,000 9,810,000 5,650,000 1,385,000 7,035,000 7,275,000 14,310,000 Page 24 M O N to � 'ITI\ — O O O N N LO CO 'IT CO IN co O V OOD m CO I-- coco M co coNC�O `O OOOOOO`O 00 U) C- oc U V V V M co co co LO m M I� i- CO CO O O V V O) m O N CO LO co CO N CDN I-- O co 'IT CO m I- CDl0 V O m O r- co co CO 'IT LO N LO CO O �- N — co I- O V V U [- O V O CO O N CO l0 O �- N co CD MN Lo I-- m V CO l0 M CO O O In m m I-- V Lo V Lo CS M [- [- [- [- [- [- O) O) CO N It O CO CD co co CO N �- m m co CD I- O O O CDr- m O �; N O O V CD Lr Oc P- O H O O O N O) I- M O LO O LO co LO CO I-- m m O O O O O O V O O co [- [- [- [- [- [- m co CO 0 0) co O) M N M O N O N N O co - O O O In V co M l0 I� O O m O CO V N �O �- M O) CO �O N O N �- O N O CO O O O O O O V) O LO O) LO lO O O co O CD LO CO co I-- In I-- CD O O O M N CD O O co O co O CDOD V N m CD Lr OD O O CO U O r- [- O �- N C O LO co It LO LO I-- m LO O N CO l0 CO m V O M V O IO O O O O O) l0 N CO N N m CO CO CO CO co I-- co N N O V O l0 M N m O O O M 1- (0 O (0 m O M U OD P- O) M N N V OD O N O) O �- N LO m co co It LO LO O co m O N CO O) O O In O) r - O N N V I- In O O In O) O N O V co co O LO O O O M O ItOD m It CD CO OD N O N OD r- O� MP- O NP- M O V O O V V O I-- LO co O co N N O m I- N r- r- CD co I-- CDCD[- co co CD co CO N CO V CO I- O M CD m O Lr M Oc P- M V Lr O M — I'` co V M M l0 r- r- m I-- I-- V O O N V co CO CO V CO I� In O N N CO LO m m N I-- In I-- In CD�- O M CD m LO m m LO I- CDI--CD M m O V V U U N OD [- N N lO Lr� MP-� [I- N LO O I- O V O O O V co co I- !;2 V V !;2 !;2 O ;O OD O O � V CO ) O) O CO co I� m O lO lO l0 O O) O) [- O In O O V CO l0 CO l0 O O m M I� m I-- O O �- N N OD O) M OD M N LO OD N V V N O [- O O � � N co O LO co CO LO V M lO V) CO O l0 I- r- O O V I-- O 0 O a3 LO a3 C C C 0 C 0 0 M O� (C! O) N N O co O LO C 0 0 0 CO V O M V) O O O O V V 0 0 0 0 � co co � CD O) co V O V 0 0 0 0 M O) C m m N V V 0 0 0 0 M V O lO U� U� OD lO O I-- � O V V C 0 0 0 - O CO M M lO 0 0 0 0 l0 co LO N CD CO — O M O O O V V 0 0 0 0 I-- coO V O V N V co m I-- O V V 0 0 0 0 � 1p CD O O co co O V V rn a) M a3 C O E — OU O Ca5 OU N ,RO o 2 O N V1 O .� U Gl = Q N N O LL1 > O a) N 'a i i 0 U-0 C) N O U o M _C 7 O ate+ _C C1 O) RS a3 _C N N N N a3 'O O a3 a3 c a) m Q a3 � MLL < U � a� U O a) co U �QcnOzo Q o a3 o 0 0 0 rlj 00 rlj Illllullll� Illlll�liiii� IIIIIII�'r �� IIIIII�■IIII� 1 I 0 0 o M o a M O 0 N d' CT � 00 tT (�O M (C N O D, N m � ( co N CO I- M 00 M I (O I O O O O O C O N C)m� O jP- M Ili NC) , 00 C)1- (O m 5. 1- 00 N d' I- CA O O 00 M m g M M M CA m J' d" P- O (fl N O 000 CA CA ONO (0 J O O d' (A M O O O d' M (A In CA (A f N O M d N J N (O 00 O CA m O O M O N N O O O O M O CA In 00 1-- N g N M N m 0 0 J. O N P- d' P- O 5. (O N 00 (O N m (C) (A M 000 O d' N d' P- •,,. O d' 00 (O O O M O M ONO O N I- M N N N O ;IN M N I- (O I- O C) N C)m O O t` N N d' J� � � C)J 00 m 00 (O N_ d d M M (n O of t` d' of d' N I- M CO co O_ m I� N C)M 00 t` O N O O N O_ m 00 O J N O O O N N 1'- (O d' M M (f Mrr 00 (0 r N -(OO a 1-NON� C, 00000000 a M N O r m N W W W W co N�NNN C, NNCO I- d m Mao NN C` ON CD CO C, mao 6 M M00 d'1` a N O - - N C, I - MONO C, O I- co 1I- N aMNNNN C, 00 C) NO C` N Cn (A NO C �NCAN c 1- 00 N O C O VI'I-1-00Lr Cn OOON c 1- O N M c L (n 0) O d Cl) C` O O 1- 00 N C+ d' Od't`CA a V O O O a 001-MM r O-M1-N d o W W W Lo« (nM Ind t In d' 0)(O N 1` OO -I-"r C (n (n (A M M C, 0 0 0 00 �- C NNE --N C, N 0 VN' O CA d'ON N Cl) I- M O N O N d 00 M 0 0 0 Cl) O Cl) O I- Cl) O O O (0 t` O M 1-N N O CA N O N o 0 0 O O O M N O Cl) O M O N N O O 0 0 0 O 0 N (MO (00 C2 N O (O [I- 00 d M Cn CY) N 0 0 CN O d (0o 00 CA 1-LO (A (�O O M 0 Cn (O 0M 0 0 0 M O (C N _ N 0- � d t` O N O N o 0 0 G O N I� O (p In � O C?M V0 oc O N 00 O N o 0 0 0M 00 III: ' (C OA M 0)0 (0 It 1- 00 CA It O M N N N 0 0 0 00 O M O O N Cn (O O 00 M It N (n M N N 0 0 CY) O O O d N O N 00 00 O d d't`N N N rn O UU N O N 'O > N W O O N CI 10 i (6 7 L N O m U tT a-0 N N F 'O m (6 �f.(D U �Qcn 0zO~0�Q r cu ID uuu�uu■ uiu�uui� City of Spokane Valley Community & Public Works Department Monthly Report 8/1/2023 - 8/31/2023 Page Title 1 Cover Sheet 2 Pre -Application Meeting Requested 3 Construction Applications Received 4 Engineering Applications Received 5 Land Use Applications Received 6 Construction Permits Issued 7 Engineering Permits Issued 8 Land Use Applications Completed 9 Inspections Performed 10 Code Enforcement 11 Revenue 12 Building Permit Valuations Created On: 9/6/2023 Page 1 of 12 Community & Public Works Department Monthly Report 8/1/2023 - 8/31/2023 Pre -Application Meeting Requested A Pre -Application Meeting is a service provided to help our customers identify the code requirements related to their project proposal Community & Public Works Department Pre -Application Meetings Scheduled: 13 Spol<ane Valley F're Application Meeting Request's 5 0 E E Jan Feb F10111111", F111011111", I I I Mar Apr May Jun Jul Aug Sep Oct Nov Dec mil Commerciat Pre App and Use Pre App iiiiiii " NOT S U BM MITE" D Annual -To -Date: 119 NOT SUBMITTED is a new category created by SmartGov which separates permits that have not entered details or provided documents for reviev Created On: 9/6/2023 Page 2 of 12 Community & Public Works Department Monthly Report 8/1 /2023 - 8/31 /2023 Construction Applications Received The applications recevied are those that include projects for New, remodeled, and accessory buildings; Signs, Factory Assembled Structures (FAS), Trade, Roofs, and more. Community & Public Works Department Construction Applications Received: 388 Spokane Valley Construction Applications Received Hills L �////l///E/ 001101/,% /Iffil 7//////////////// ✓airiiiii! /////%% .Van Feb Mar Apr May Jun .Vial. Aug Sep Oct Nov Dec hiii Commercial, New Commercial, MFR Commercial, Fl 111111 Commercial, Fracle Commercial, Accessory 0 Resiclential, SFR/Pl,ex III Resiclential, Remoclel, m Resiclential. Aciclition umui Resiclential. Fracle iiiiiiiii Resiclential, Accessory Demolition a Sign im Re Roof Factory Assembl.ecl III Mil.l.woocl/Other Construction *Other Construction applications include, Millwood, Adult Family Home Inspections, Cell Tower Modifications, Solar Panels, Swimming Pool/Hot Tub - • - • • • - ®mmmmm®m____ Construction Annual -To -Date: NOT SUBMITTED is a new category created by SmartGov which separates permits that have not entered details or provided documents for review Created On: 9/6/2023 Page 3 of 12 Community & Public Works Department Monthly Report 8/1/2023 - 8/31/2023 Engineering Applications Received The applications received are those that include projects for all site work projects, such as Grading permits, Right -of -Way (ROW), approaches, and more. Community & Public Works Department Engineering Applications Received: 134 Engineering Applications Received '180 '160 '140 '120 100 80 60 ..... 40 20 0 No= ............. Jan Feb Mar Apr mil Engineered Grading , Regular Grading II I= Mom MIN= Meam May Jun Jul A u P Sep Oct Nov Dec Right of Way ,, Approach iiiiii Ctearing B. Grubbing iiii"NOT' SUBMI IF -FED Annual -To -Date: 953 NOT SUBMITTED is a new category created by SmartGov which separates permits that have not entered details or provided documents for reviev Created On: 9/6/2023 Page 4 of 12 Community & Public Works Department Monthly Report 8/1 /2023 - 8/31 /2023 Land Use Applications Received The applications received are those that include projects that involve land development, such as Platting actions, Boundary Lines Adjustments, Zoning, SEPA and Exceptions Community & Public Works Department Land Use Applications Received: 60 Ill olll acne Valley III and Use ed Applications Received '1 CC 80 60 40 �UdEl�f 20 .............. .............. .............. .Ian Feb mbar Apr May Jun Jul A uP Seta Oct Nov Dec iimit Boundary I....ine Adj Short Plat olio I....cng, Plat m Finding, Site Plan uuuu Final Plattingg ulililil Zoning./Comp Arrnend uuuuu Accessory Dwellingg SFP/t @ Adrrnin Exception I Adrrnin Interpretation Home Business I....ic uuuuu Other Development olio'"'" NOT SUIBMI IFTED ** Other Development could include, Zoning Letter, Floodplain, Shoreline, Alterations, Variances, Small Cell, CUP, Street Vacations, etc... Boundary Line Adj Binding Site Plan Zoning/Comp Amend Home Business Lic Annual-To-Date: Created On: 9/6/2023 Page 5 of 12 Community & Public Works Department Monthly Report 8/1/2023 - 8/31/2023 Construction Permits Issued The applications issued are those that include projects for New, remodeled, and accessory buildings; Signs, Factory Assembled Structures (FAS), Trade, Roofs, and more. Community & Public Works Department Construction Permits Issued: 382 pollkaine Valley Coinstruc-I I erimlts (Issue 450 400 3y0 mNNNNNNV VNNNNNNNNNNNNN' cuuuuuNNNNnrr u. 300 250 . 200 150 do 'I00 0 uuuuuuuuuu %/0///O ///%/0////i %/0////% .�O Jan Fclb Mar Apr May Juan Jul Aug Sop Oct PJov Dec mil Commercial New o0o Commercial MFR Commercial FI 00o Commercial Trade Commercial Accessory m Residential SFr /Plcx III Residential Remodel Residential Addition iiiiiiii Residential Trade uuuui Residential Accessory Demolition a Sign im rye roof' Factory Assembled uuuuiMiRwood/other Construction* *Other Construction applications include, Millwood, Adult Family Home Inspections, Cell Tower Modifications, swimming Pool/Hot Tub Annual -To -Date: Created On: 9/6/2023 Page 6 of 12 Community & Public Works Department Monthly Report 8/1 /2023 - 8/31 /2023 Engineering Permits Issued The applications issued are those that include projects for all site work projects, such as Grading permits, Right -of -Way (ROW), approaches, and more. Community & Public Works Department Engineering Permits Issued: 134 Engineering ineerin Ill:Iernilts (Issued '160 '1 40 '120 '1 00 8 60 40 20 Jan Feb mbar Apr May Jun Jul A uP Seta Oct Nov Dec uuv Engineered Grading Regular Grading Fight of Way Approach 000iClearing B. Grubbing Annual -To -Date: 917 Created On: 9/6/2023 Page 7 of 12 Community & Public Works Department Monthly Report 8/1/2023 - 8/31/2023 Land Use Applications Completed The applications completed are those that include projects that involve land development, such as Platting actions, Boundary Line Adjustments, Zoning, SEPA and Exceptions Community & Public Works Department Land Use Applications Completed: 52 80 60 40 20 0 Ill olll acne Valley III and Use Applications Completed �mWUNNR �uull{ WI Jan Feb mbar uuviu Bo undary I....ine Adj uuuu Final Plattingg Adrnin Exception Apr May Jun Short Plat uluuu Zoning./Comp Amend Adrruin Interpretation IIIII IIIW M11 Jul A ugg Seta will I....cng, Plat uuuuuAccessory Dwellingg Home Business I....ic Oct Nov Dec Bindinp, Site Plan SEPA uuuuu Other Development ** Other Development could include, Zoning Letter, Floodplain, Shoreline, Alterations, Variances, Small Cell, CUP, Street Vacations, etc... Boundary Line Adj Binding Site Plan Zoning/Comp Amend Annual -To -Date: Created On: 9/6/2023 Page 8 of 12 Community & Public Works Department Monthly Report 8/1/2023 - 8/31/2023 Development Inspections Performed Community & Public Works Department Development Inspections Performed: 1902 Development Inspections include building, planning, engineering and ROW ME 10 IIIoIll acne Valley ll e etoIIImein-t Inspections Flerformed Jan Feb mbar Apr May Jun Jul A uP Seta . w2021 -2022 2023 Annual -To -Date: 13,023 Oct Nov Dec: Created On: 9/6/2023 Page 9 of 12 Community & Public Works Department Monthly Report 8/1/2023 - 8/31/2023 Code Enforcement Code Enforcement Officers Citizen Request Responses: 68 They are listed by type below. All complaints, even those with no violation, must be investigated. '100 80 60 40 20 0 Code IlEnforcemen-t Complaints Investigated Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec mmCE Stop Work Order , Complaint (Non Violent) Environmental —Generat uiouNuisance iiiiiiiiii Property Annual -To -Date: 527 Created On: 9/6/2023 Page 10 of 12 Revenue Community & Public Works Department Revenue Received Community & Public Works Department Monthly Report 8/1/2023 - 8/31/2023 $243,206.00 SlIpokarie Valley ll eveiirmue Ill ecelve `400,000 ,00 .Nara Feb Mar Apr May Jun ..1w112023 2022 Jul Aug Sep Oct Nov Dec 5 Yr Frend 2023 $601,763 $249,699 $325,351 $277,568 $291,181 $261,372 $243,206 $2,492,955 5-YrTrend $ 117,048 $278 8862 $261,774 $267, 125 $269,300 $357,431 $343,968 $273,585 7$396,162$292,643 $248,223 $3,448,391 2022 $139,945 $171,413 $210,513 $217,237 $277,917 $510,629 $433,002 $294,301 $168,612 $3,162,187 20217 $196,293 $364,569 $459,905 $239,948 $367,253 $433,461 $430,383 $323,636 $329,244 $4,920,807 2020 $230,256 $402,862 $371,956 $237,120 $402,525 $309,668 $226,943 $188,990 $268,487 $254,775 $246,368 $223,685 $3,363,635 2019 $162,441 $228,717 $265,529 $195,244 $241,906 $233,496 $355,943 $304,988 $228,157 $294,794 $299,906 $349,821 1 $3,160,942 2018 $177,431 $117,425 $220,845 $206,090 $234,009 $158,168 $260,179 $362,478 $253,342 $270,649 $204,016 $169,751 1 $2,634,383 Created On: 9/6/2023 Page 11 of 12 Building Permit Valuation Community & Public Works Department Building Permit Valuation: This includes residential, commercial, reroof, & FAS placed. $80,000,000 — $70,000,000 — $60,000,000 — $50,000,000 — $ 0, 000, 000 — $30,000,000 — $20,000,000 — $10,000,000 — $0 Jain Feb Mar Community & Public Works Department Monthly Report 8/1/2023- 8/31/2023 $20,019, 711.00 Sp6II,,anew VaUey Peirlrn it Vakohon Alps May Jun .➢ul. Au, 11„5 Yi 1Fiend 2022 ww -2023 Selp Oct Nov Dec Fota�s i Created On: 9/6/2023 Page 12 of 12 1VOTIM, IlTrInum.-Arbin• • • MAINTENANCE Agreements for Services Adopted and In Operation (** Does not include current month) STREET MAINTENANCE ACTIVITY The following is a summary of Contractor maintenance activities in the City of Spokane Valley for August 2023: • Geiger Work Crew — Litter and garbage pickup. • Pothole patching, tree trimming, graffiti removal. • AAA sweeping Contract — Residential Street sweeping continues along with arterial roadway sweeping. • Poe Asphalt Contract —Asphalt patching on Jackson, Avalon, Dyer, Lake, and Mission. • Revival General Contracting — Cutting dryland grass and litter pickup. WASTEWATER Status of the process can be monitored at: http://www.spol<aneriver.net/, http://www.ecy.wa.gov/geographic/spol<ane/spol<ane river basin.htm, http://www.spol<anecounty.org/utilities/WaterReclamation/content.aspx?c=2224 and http://www.spol<aneriverpartners.com/ STORMWATER UTILITY The following is a summary of City Stormwater Utility activities for August 2023: • Completed the advertisement and bidding process for the 2023 Stormwater Services contract. The apparent low bidder was Cameron Reilly, LLC. The time and materials contract will not exceed $350,000 and is focused on relatively small-scale stormwater maintenance and repairs throughout the City. The contract is expected to be executed in September 2023. • In partnership with CIP, executed the Sprague improvement project between Herald and University. AHBL, Inc. is the consultant that will provide engineering plans, specifications, and estimates leading up to the advertisement and bidding process scheduled for February 2024. The contract amount is hourly, not to exceed $192,540. • Completed the consultant scope and fee negotiations for the Ridgemont Estates Stormwater Improvements project. The selected consultant was Osborn Consulting, Inc. (OCI). OCI will conduct an existing conditions investigation, overall hydraulic/hydrogeo logic analysis, groundwater monitoring, street survey, and provide a pavement design recommendation. The contract is expected to be executed in September 2023 for an amount not to exceed $379,397 and will last through September 2024. • In July, the City executed a contract with Arc Electric for a standby generator installation at the maintenance facility. In August, Arc Electric began underground work and concrete foundation work. Generator installation and wiring is scheduled for September. • Continued annual management and/or participation of the following service contracts: o Roadway Landscape Maintenance Contract — Senske. o Street Sweeping Contract —AAA Sweeping. o Storm Drain Cleaning Contract — Badger. o Roadway Weed Control Contract — Clearwater Summit. DEVELOPMENTI I The following is a summary of Development Engineering activities for August 2023: • Assisted Building and Planning Division with preparation of design requirements for (7) Commercial and (5) Land Use Pre -Application meetings. • Prepared multiple Recommended Conditions of Approvals for preliminary plats and Dedication Languages for final plats. Reviewed multiple final plats and submittal packages to record final plats. • Reviewed civil plans and drainage reports for Engineered Grading Permits associated with commercial and land use projects. Coordinated with private Engineers and Developers. • Spoke with and emailed citizens and developers to answer inquiries and discuss design requirements for potential commercial and land use projects. • Conducted preconstruction meetings, performed site visits, prepared punch lists, reviewed surety estimates, and reviewed and approved construction certification packages to finalize final plats and to issue commercial building certificates of occupancy. • Reviewed civil plans for the following projects: o Crosby Buckeye Park (EGR-2021-0035) o Ward Pond Removal (EGR-2021-0083) o Storage Solutions Phase 2 (EGR-2022-0076) o Corwin Ford (EGR-2023-0013) o Circle K (EGR-2023-0017) o Rodrigues Short Plat— 2 lots (EGR-2023-0020) o Valleyway Apartments (EGR-2023-0024) o West Vistas Grading (EGR-2023-0031) o Houk Apartments (EGR-2023-0038) o Rodriguez Long Plat — 5 lots (EGR-2023-0039) o Long Road Short Plat — 6 lots (EGR-2023-0040) o Montgomery Short Plat — 9 lots (EGR-2023-0041) o University Short Plat-9 lots (EGR-2023-0044) o Canopy Credit Union Expansion (EGR-2023-0045) o Murphy Apartments Phase 3 (EGR-2023-0046) o Avista Stadium Improvements (EGR-2023-0047) o Cement Office — Warehouse (EGR-2023-0048) o Flynn Private Driveway (EGR-2023-0053) 3 CAPITAL PROJECTS MM i Public Works Projects Monthly Summary - Design & Construction August-2023 Bid % Estimated Total Proposed Project # Design & Construction Projects Funding Open Complete Construction Project I Ad Date Date PE CN Completion Cost Street Projects 0143 Barker Rd/BNSF Grade Separation FHWA - STP(U) 11/30/20 01/13/21 100 95 12/31/22 $26,000,000 0205 Sprague/Barker Intersection Improvement FHWA-CMAQ 04/26/22 05/20/22 100 99 12/31/22 $ 2,510,413 0249 Sullivan & Wellesley Intersection Improv FHWA - STP(U) 10/21/21 11/17/21 100 99 12/31/22 $ 1,370,000 0275 Barker Rd Widening - River to Euclid FHWA- STP(U) 06/12/20 07/08/20 100 100 12/31/21 $ 3,850,141 0299 Argonne Rd Concrete Pvmt Indiana to Mont TIB - UAP 04/30/21 05/14/21 100 99 12/31/21 $ 2,800,000 0300 Pines & Mission Intersection Improvement FHWA- CMAQ 05/12/23 06/09/23 100 0 12/31/22 $ 2,207,550 0313 Barker Road/Union Pacific Crossing - Ph. 1 FMSIB 08/20/21 09/10/21 100 99 12/31/22 $ 1,434,000 0313 Barker Road/Union Pacific Crossing - Ph. 2 FMSIB 05/05/23 06/01/23 100 40 12/31/23 $ 1,434,000 0318 Wilbur Sidewalk: Boone to Mission STBG-SA 05/20/22 06/10/22 100 99 12/31/22 $ 1,007,351 0335 Mission Ave over Evergreen Rd Deck Repair FHWA - BR 09/23/22 11/18/22 100 90 12/31/23 $ 303,182 0344 Park Rd Sidewalk - Broadway to Cataldo CDBG TBD TBD 5 0 12/31/23 $ 60,500 0345 Park Rd Sidewalk- Nora to Baldwin TIB - SP 04/07/23 04/21/23 100 90 12/31/23 $ 60,500 0347 Broadway and Park Intersection TIB/COSV 04/28/23 05/12/23 100 10 12/31/23 $ 2,553,838 Street Preservation Projects 0320 Sullivan Preservation: Sprague-8th COSV 03/10/23 03/31/23 100 40 12/31/23 $ 696,126 0339 2022 Local Access Streets: Summerfield E COSV 05/05/23 05/19/23 100 90 12/31/22 $ 1,377,400 0340 8th Ave Sidewalk (Coleman to Park) TIB/COSV 04/28/23 05/17/23 100 75 12/31/23 $ 3,316,101 0341 Broadway Preservation- Fancher to Park FHWA-STP(E) 04/21/23 05/16/23 100 10 12/31/23 $ 140,000 Traffic Projects 0326 2020Citywide Reflective Post Panels HSIP TBD TBD 100 30 12/31/22 $ 164,100 0342 WTSC 2022 School Zone Beacons WTSC N/A N/A 100 90 12/31/22 $ 225,000 Parks Projects 0316 Balfour Park Improvements - Phase 1 COSV 12/16/22 01/13/23 100 65 12/31/23 $ 3,875,023 0328 Sullivan Park Waterline COSV TBD TBD 85 0 TBD $ 152,858 0338 Loop Trail Project COSV TBD TBD 10 0 TBD $ 500,000 Stormwater Projects 0327 Sprague Avenue Stormwater Improvements Dept of Ecology TBD TBD 35 0 12/31/22 $ 170,000 Project # Design Only Projects Funding Design Complete Date I % Complete Total Project Cost PE Street Projects 0223 Pines Rd Underpass @ BNSF &Trent FHWA - STP(U) 12/31/23 60 $ 7,312,793 0311 Sullivan Rd./SR 290Interchange Project COSV 12/31/23 20 $ 500,000 0321 Argonne Corridor Imprv- North of Knox COSV 12/31/21 10 $ 30,000 0329 Barker Road Imp- City Limits to Appleway IMPACT FEES 12/31/21 30 $ 250,000 0340 8th Ave Sidewalk (Coleman to Park) TIB/COSV 03/31/22 100 $ 434,400 0346 Bowdish Sidewalk 12th to 22nd FHWA/COSV 12/31/23 10 $ 1,983,900 Street Preservation Projects 0286 Broadway Preservation: Havana to Fancher COSV On Hold 70 $ 67,600 Sewer Projects 0332 NE Industrial Area - Sewer Extension COSV 12/31/21 60 $ 80,000 4 Spokane Reginal Transportation Council's (SRTC) Preservation call for prolects In August, the City executed an agreement with SRTC for $1,500,000 awarded to two City projects: Sullivan Road (Spokane River to Kiernan) and Sprague Avenue (Bowdish to McDonald). The City is pursuing separate grant funds to fund the balance of the projects, roughly an additional $1,500,000 each. Delivery is not scheduled until 2025 or 2026. Congressionally Directed Spending Requests On February 21, City Council approved the city manager to submit Congressionally Directed Spending (CDS) requests for three priority projects: Sullivan & Trent Interchange, South Barker Corridor, and the Argonne/1-90 Bridge. All requests will be in the amount of $3 million for each project. Representative McMorris Rodgers' office included the Sullivan & Trent Interchange project as part of its 14-project short list for committee consideration in the coming months. Both senators excluded Spokane Valley requests from their recommended project lists. More to come through fall and winter. Rebuilding American Infrastructure with Sustainability and Equity (RAISE) RAISE has been an annual federal discretionary grant program offered by the United States Department of Transportation over the last decade. On January 31, 2023, City Council authorized staff to submit a grant request to the RAISE program for the Sullivan/Trent Interchange project. On February 27, staff submitted its request for $17,213,169. In June, RAISE announced its awarded projects; the City was not successful. An August debrief with USDOT showed that the application scored well enough to be considered by the Secretary of Transportation, however it was not chosen. Transportation Improvement Board (TIB) TIB is an annual grant program offering state funds for transportation improvement projects. The City applied for two Urban Arterial Program (UAP) projects and one Active Transportation Program (ATP) project. The two UAP applications were resubmittals of previous applications: Argonne concrete reconstruction between Indiana Ave. and Knox Ave. and the Barker Road roundabout at 81h Ave. The single ATP application was the Sprague Ave. pedestrian crossings near Chronicle and McKinnon. Applications were submitted in August and awards are expected December 1, 2023. WSDOT's National Highway System (NHS) Asset Management Program WSDOT announced its NHS Asset Management grant program in June, making available funds for preservation improvements to the City's principle arterial network. Grants are funded at 100% and there is $150 million available statewide. A project award is limited to $10 million. Application are due October 5. Staff will evaluate the funding criteria and return to council with recommended projects on September 5, 2023. WA_p�pt. of Ecology°s Water Quality Combined Funding Program (WQC) In August, the Washington State Department of Ecology issued a Call for Projects for the Water Quality Combined Funding Program (WQC) for state fiscal year 2025. The application combines multiple funding programs into one application process where Ecology staff will evaluate each application received and separate them into respective funding pots. Potential City projects generally align mostly with the Stormwater Financial Assistance Program (SFAP) grants. Local match must be at least 15% of the total project cost. Staff will propose application projects in September. Applications are due October 12, 2023. Awards are anticipated in January 2025. Pavement Management Program The City executed Contract No. 23-033 with Inland Asphalt Co. for Local Access Preservation Services in the amount of $1,500,000. The contract is funded through Fund 106 — Solid Waste Fee. Staff selected the Hillview Estates neighborhood for its 2023 asphalt replacement project. The contractor completed paving approximately 53,000 square yards of streets in about four weeks during May. Staff is working to complete 3-5 additional blocks in the neighborhood in September because the city has identified additional available funds. More to come as the work progresses. The City conducted a slurry and cape seal pilot project in the University Place neighborhood near 91h Ave. and Herald Rd. Generally, the pilot project went as planned and staff will continue to track the performance of the materials over the next year. Dave Ellis Chief ofPolice Spokane Valley Police Department Accredited Since 2011 Services provided in partnership with the Spokane County Sheri)ols Office and the Community, Dedicated to Your Safety. TO: John Hohman, City Manager FROM: Dave Ellis, Chief of Police DATE: August 15, 2023 RE: Monthly Report for August 2023 ADMINISTRATIVE: John Nowels Sheriff Chief Ellis along with others from the Spokane Valley Police Department attended numerous gatherings in early August for the National Night Out. It was a most enjoyable time meeting our citizens and hearing their concerns along with their appreciation of law enforcement. In early August, the Spokane Regional Air Unit (SRAU) participated in meetings regarding accreditation of the unit. Chief Ellis, who oversees SRAU, was an integral part in successfully getting the unit through the process. Chief Ellis along with others in local law enforcement participated in the Shop -With -A -Cop event, sponsored by the Salvation Army in late August. Each law enforcement officer was assigned to a child who they would shop for items to prepare them to return to school. It's such a great event getting to spend some time with the youth of our community. SHERIFF'S COMMUNITY ORIENTED POLICING EFFORT (SCOPE): In the month of August, S.C.O.P.E. participated in: • National Night Out • Back to School Resource Fair/OFID • 92nd SFS Picnic for SCOPE at Fairchild Page 1 August 2023 Volunteers Hours per Station *Includes estimated volunteer service hours that are provided in the City of Spokane Valley. These two locations cover both Spokane Valley and the unincorporated portion of the county. Location # Volunteers Admin Hours L.E. Hours Total Hours Central Valley 16 324.5 146 470.5 East Valley* 18 168 185.5 353.5 Ed ecliff 11 73.5 26 99.5 Trentwood 4 75.5 51 126.5 University 19 208.5 21 229.5 West Valle * 10 187.5 30 217.5 TOTALS 78 1,037.5 459.5 1,497 Volunteer Value ($34.87 per hour) $52,200.39 for August 2023 There were no disabled tickets for the month of August. S.C.O.P.E. Incident Response Team (SIRT) volunteers contributed 138 on -scene hours (including travel time) in August;121 of those hours in August were for incidents in Spokane Valley, responding to crime scenes, motor vehicle accidents and providing traffic control. There were one special event in August, which was in the county. Total volunteer hours contributed by SIRT, including training, stand-by, response and special events is 903 for August, for a total of 8,093 for 2023. The Latent Fingerprint Team had a total of 49 incidents where fingerprints were requested in August. Of those, 45 were in Spokane Valley. Of the 45, 18 appointments were made and kept, 18 appointments were cancelled by the victim or latent print operator; there were 0 no-shows. A total of 24 prints were lifted successfully from the vehicles. There were 20 business checks and no vacation checks conducted in the month of August by SCOPE Volunteers. The graffiti cleanup crew worked on a total of 3 locations in the month of August. Abandoned Vehicles June 2023 July 2023 August 2023 Tagged for Impounding 41 18 31 Towed 16 5 8 Hulks Processed 20 76 1 Total Vehicles Processed 140 126 104 Yearly Total of Vehicles Processed 752 828 979 OPERATIONS: Group of Teens Attempt to Evade Deputies in a Stolen Car Arrested - Spokane Valley Deputies, with the assistance of SVIU Detectives, Sheriff's Deputies, and Spokane Police Officers, worked together to establish a perimeter and locate three juveniles who fled in a stolen Kia and then on Page 2 foot. The three suspects were arrested and booked into juvenile detention for several felony charges. In early August, at approximately 7:10 am, Spokane Valley Deputy N. Woolard recovered a newly reported stolen vehicle recovery in the 100 block of N. Hutchinson that was abandoned and blocking a driveway. Several fresh and distinct shoeprints all over the hood and roof of the car were observed and documented. The suspect(s) used what appeared to be a marker to write the name of their well-known, organized group of teenagers and young adults, known to regularly boast about stealing Kia vehicles on social media, on the severely damaged Kia. After all the evidence was documented and recovered, the extensively damaged vehicle was released to the registered owner. This group, who we are choosing not to name to avoid any additional notoriety or idolization of their criminal acts, is notorious for stealing Kia vehicles, driving recklessly at high rates of speed, and dumping them after causing extensive damage. We ask the media to do the same. At approximately 7:45 am, Deputy Woolard, knowing the history of this group, began searching for any cameras that may have recorded the event or other abandoned stolen vehicles. As she did, she noticed a reckless driver call near E. Valley Way and N. Farr Road. The caller stated a gray -colored Kia Soul was in a parking lot spinning "donuts." Believing this could be another stolen Kia, she checked the area and noticed a vehicle matching the description traveling north on Herald Road toward her fully marked patrol car. Suddenly, the driver quickly turned east on Valleyway in an apparent attempt to avoid the deputy. Deputy Woolard activated her emergency lights and siren and pulled behind the Kia, soon after reported stolen, to conduct a traffic stop. Instead of stopping as required, the driver recklessly drove north on Felts at a high rate of speed, estimated 80-100 mph. Being a residential area, combined with the driver's choice to risk the safety of his passengers, the public, and his own, Deputy Woolard stopped following the Kia near Felts and Broadway. The Kia blew through the intersection, crossing E. Broadway and E. Mission at a very high speed (estimated 100 mph) without slowing down or concern for traffic. The Kia continued on Felts, north of Mission, where Felts dead ends, and struck a power pole when the three juvenile male occupants jumped out and fled on foot. Deputies (Spokane Valley and Spokane County) quickly set up a perimeter with the assistance of SVN Detectives and Spokane Police Officers. While doing so, Deputy Moore advised he just spoke with the owner of a Kia that was just stolen and fled from her home, which was only blocks away from the Kia that was recovered earlier (7:10 am). During the search, all three suspects were located and arrested. Asocial media post from the driver showed all three suspects, with a fourth unidentified male, standing/sitting on the first stolen Kia approximately two hours prior to being contacted in the second stolen Kia. SVN Detectives collected home security video along the path taken by the suspects. Clothing and a backpack containing a large amount of ammunition were also recovered. During the search for the suspects and discarded evidence, a UAS and a K-9 Unit were utilized. SVN Detectives will obtain search warrants to collect additional evidence as they continue the investigation. The 16-year-old driver was charged with Possession of a Stolen Motor Vehicle, Malicious Mischief I" Degree (1" Kia), Taking a Motor Vehicle without Consent (2" d Kia), Attempting to Elude a Police Vehicle, and Hit and Run -Property Damage. The two 15-year-old accomplices were charged with Possession of a Stolen Motor Vehicle, Malicious Mischief I" Degree (1" Kia), and Taking a Motor Vehicle without Consent (2" d Kia). All three were booked into the Spokane County Juvenile Detention Center. This remains an active investigation, and additional charges/arrests are possible. Page 3 Burglary Suspect Located by Bike Patrol Deputies/Stolen Property Recovered and Returned to Victims - Spokane Valley Deputies responded to a reported burglary and contacted the victims. After learning of a possible suspect description, they advised other deputies of the information and requested to be notified if the suspect was found. Two deputies, working bike patrol on the Appleway Trail, located a male matching the burglary suspect's description, sleeping on carpet next to a shopping cart containing tools r, and other items in a parking lot a short distance away. Deputies detained the male and confirmed several of the items found were stolen during the burglary. The suspect was transported and /� y 1 booked into jail for several felony; and misdemeanor charges. In early August, at approximately�ar� ," ✓✓ f �'�� 10:00 am Spokane Valley Patrol Deputy J. Cool and Deputy S. responded to a re Blaakman p burglary in the 12400 block of E. 3rd Avenue in Spokane Valley. After contacting the victims, they learned during the overnight hours, a male suspect smashed a window, entered the building, and stole several thousand dollars' worth of tools and property. They also learned a person and his family had a cable tied to their apartment's front and back doors in an apparent attempt to stop the doors from being opened, preventing anyone from exiting, while the burglary occurred. After viewing surveillance video, the suspect was described as a white male with a black shirt, yellow gloves, light-colored shorts, and blue shoes pushing a red shopping cart. The description was put out to Patrol deputies via radio. At approximately 11:00 am, Deputy J. Korpi and Deputy S. Moore, working Bike Patrol in the area, located a male matching the suspect's description, sleeping on some carpet near a red shopping cart in a parking lot in the 12800 block of E. Sprague. The 45-year-old male was detained and refused to answer questions. As the investigation continued, several items stolen during the burglary were recovered. Additional stolen property was located along the Appleway Trail by Deputy Korpi and Deputy Moore. The recovered property was documented and returned to the victims, but not all the stolen property was located. The male suspect was transported and booked into the Spokane County Jail for Burglary 2nd Degree, Theft 2nd Degree (2 counts), Malicious Mischief 2nd Degree, Unlawful Imprisonment (4 counts), and Theft 3rd (2 counts). Teen Bites Loss Prevention During Theft, Charged with Robbery - Spokane Valley Deputies responded to a theft call that quickly escalated to a robbery when the 15-year-old suspect violently fought with store loss prevention and a citizen when confronted for attempting to steal Page 4 nearly $100 of alcohol. The suspect fought efforts to detain him and bit one of the employee's forearms, leaving a bite mark and the initial stages of bruising. He was booked into the Spokane County Juvenile Detention Center for Robbery lsf Degree and Theft Yd Degree. In early August, at approximately 4:55 pm, Spokane Valley Deputies responded to a theft call that quickly became a robbery when the caller advised the suspect was biting a loss prevention employee. Deputies arrived and contacted the employees who had the 15-year-old suspect detained. The employees explained they were alerted via radio that a young male had picked up multiple bottles of alcohol and was attempting to steal them. One employee became involved when he observed an unidentified customer struggling with the suspect. The suspect made it past all points of sale while resisting and attempting to flee. As the employees worked to gain control, the suspect bit one of them on his forearm, leaving bite marks and the beginning stages of a bruise. He was eventually detained after a brief struggle and brought to the security office. Deputies reviewed video footage, which confirmed the accounts of the incident. The value of the three bottles of Crown Royal totaled approximately $98. Unable to question the juvenile due to Washington State law, he was transported and booked into the Spokane County Juvenile Detention Center for Robbery 1" Degree and Theft 3rd Degree charges. Page 5 of darkness, when the park is closed, and any suspicious activity at any time to Crime Check at 509-456-2233. SVIU Detectives Identify and Added 7 New Felony Charges to Suspect that Rammed Two Marked Patrol Cars Fleeing from a Burglary — In early August, Spokane Valley Investigative Unit (SVIU) Detectives added additional charges to a suspect already in custody, facing several felony charges, after they identified him as one of the two suspects who used a stolen truck to smash through a gate, prowled cars, and stole a second truck in late July, at approximately 4:45 am, from a business in the 100 block of N. Vista. As the suspects appeared to be getting ready to leave (from the video), Spokane Valley Deputies parked their patrol cars at the damaged gate and proceeded into the fenced area on foot. The suspects fled in the two stolen trucks, passing by the deputies as they accelerated, and crashed through the gate again, ramming two marked patrol cars. The first stolen truck (gray Dodge), driven by an unidentified suspect, crashed through the gate, causing extensive damage to two patrol cars, and the stolen truck became disabled. The second stolen vehicle (GMC), believed to be driven by a 30-year-old male suspect, followed the path made by the suspect in the gray Dodge and rapidly fled the scene. The unidentified suspect jumped out of the disabled stolen truck and fled on foot. Deputies gave chase on foot, but the second suspect circled back in the stolen GMC to rescue his criminal partner. When the second suspect pulled up next to him, the first suspect could not enter the passenger door as he continued to run. With deputies on foot and in patrol cars closing in, the first suspect jumped on the hood of the stolen GMC as the second suspect recklessly fled the parking lot. Deputies in marked patrol cars began to pursue the fleeing stolen GMC, but due to the extremely reckless and dangerous driving actions of the suspects, and the unacceptable danger to the public, deputies did not continue the pursuit. Deputies and SVIU Detectives did some outstanding and complex investigative work during this complicated investigation into the second suspect's recent criminal activity, which led them to believe he has committed many additional theft/burglary-type criminal acts that continue to be investigated. As an example, a deputy used the recovery of Maverik drink cups found in the stolen Dodge. He eventually went to the Maverik store in Airway Heights, where he obtained video of the second suspect (later identified) driving the Dodge and purchasing both drinks. From there, he went into Walmart, and from the pictures obtained from the Maverik security footage, a loss prevention employee identified the male as the second male suspect. As previously stated, this is a highly complex and ongoing investigation, and we will provide information as it becomes available or additional charges/arrests are made. Flock System and Agency Collaboration Help Locate Domestic Violence Suspect - Spokane Valley Deputies, responded to a domestic violence call, developed probable cause to charge the suspect with Assault 4th Degree (DV) and Malicious Mischief 3rd Degree (DV). However, the suspect left the scene prior to their arrival, and attempts to locate him were unsuccessful. The Flock camera system was checked for the suspect's vehicle, but no positive results were found following the incident. The license plate was entered into the system to alert, noting probable cause existed for the suspect's arrest. Later in the evening, a Flock alert showed the vehicle was captured by a camera going westbound on W. Trails Road near N. Flint Road. Soon after, the Page 6 unoccupied vehicle was located at the casino by Kalispel Tribal Police. The suspect was located, positively identified, and later arrested. In early August, at approximately 3:40 am, Spokane Valley Deputies responded to the 10900 block of E. Sinto Avenue for a reported domestic violence call. After talking with the victim and witness, deputies learned the 47-year-old male suspect was involved in an argument with a family member that escalated into an assault where the suspect broke a metal door of the residence and threw lawn furniture at the victim, possibly breaking his finger. Deputies developed probable cause to charge the suspect with Assault 41h Degree (DV) and Malicious Mischief 3rd Degree (DV). With information, the male suspect left the location in a red Nissan pickup with a white camper; they checked the Flock system using the vehicle's license plate but could not locate any results after the incident. Spokane Regional Emergency Communications (SREC) personnel entered the vehicle and license plate into the system's hotlist, advising there was probable cause to arrest the suspect should he be located. At approximately 6:45 pm, later in the day, SREC advised via radio that the suspect's vehicle just showed as westbound on W. Trails Road near N. Flint Road in a Flock alert. Minutes later, a Kalispel Tribal Police Officer located the unoccupied vehicle in the casino's parking lot. Working with security, the male suspect was located and safely detained as a Spokane County Sheriff's Deputy responded to assist. The arriving deputy confirmed the suspect's identity, reviewed the probable cause in support of his arrest, and informed him of his charges. The male suspect was transported and booked into the Spokane County Jail for Assault 41h Degree (DV) and Malicious Mischief 3rd Degree (DV). The following day, after appearing before Airway Heights Municipal Court Commissioner D. Crull, he was released on his own recognizance. Welfare Check/Suspicious Vehicle Concludes with the Arrest of a Wanted Felon in Possession of Homemade Explosive Devices - A Spokane Valley Deputy checked out with a suspicious vehicle in a parking lot on N. Pines to check the welfare of the two occupants. The male driver initially lied about his identity, but deputies discovered the truth and found he had a valid felony Idaho warrant for his arrest. During a search, deputies discovered what appeared to be two altered CO2 canisters, which they believed were improvised explosives. The Spokane Regional Explosives Disposal Unit (EDU) responded, confirmed the devices had explosive ability, and rendered them safe. The male was arrested for his valid felony out-of-state warrant, Possession of Explosives without a License (felony), and Making False Statements to Law Enforcement. In mid -August, at approximately 7:30 pm, Spokane Valley Deputy N. Bajric observed a suspicious vehicle in a parking lot in the 2500 block of N. Pines Road. Seeing an adult male driver and female passenger slumped over inside the car, he decided to conduct a welfare check. He positioned his patrol vehicle directly behind the Subaru to contact the subjects. As he did, the 39-year-old male and the female exited the vehicle. The male suspect stated they were having mechanical problems and parked in the lot. As they spoke, Deputy Bajric smelled what he recognized as an odor associated with illegal drug use. The male suspect stated he did not have identification but verbally identified himself, providing a name and date of birth. A Spokane Regional Emergency Communications (SREC) dispatcher informed the Deputy that the suspect had a possible Idaho felony warrant for his arrest, and he was detained. After additional investigation, it was determined the suspect lied, using a fictitious first name, and that he had a valid, extraditable felony warrant for his arrest. A search of the male Page 7 suspect located a small pocketknife tucked in his shorts and a fanny pack. Inside the fanny pack, deputies located two small CO2 containers wrapped in yellow tape with fuses sticking out of the ends. EDU was contacted and informed of the possible explosive devices, and they responded as deputies set up a safety perimeter. The male suspect advised of his rights and agreed to answer questions. He admitted to lying about his name, saying his Idaho Parole Officer was mad at him for missing his turn -in date for treatment causing him to believe he had a warrant for his arrest. The male suspect's suspicions were correct, the extraditable Idaho felony Parole Violation warrant was confirmed. As for the explosives, he said he found them in a toolbox he recently purchased at a vendor's market. He believed they were firecrackers, comparing them to M80s, and intended to light one and see what happened. EDU Technicians confirmed the devices had explosive capabilities, and they rendered them safe for disposal. The suspect was transported and booked into the Spokane County Jail as a Fugitive from Justice for the Idaho warrant, Possession of Explosives without a License, and Making False Statements to Law Enforcement. The female passenger was released without charges. Stabbing Call at Red Top Concludes with Two People Arrested - Spokane Valley Deputies responded to a suspicious person call, which was later changed to a stabbing. Three people were involved, and through the investigation, the adult female suspect was arrested for Assault 2nd Degree, Identity Theft 2nd Degree, and Making False or Misleading Statements. The adult male victim was transported to the hospital for medical treatment. Once medically cleared, he was booked into jail for a misdemeanor warrant and a new charge of Possession of a Controlled Substance. In late August, at approximately 8:30 am, Spokane Valley Deputies responded to 7323 E. Trent Avenue regarding a bleeding male. Once deputies arrived, a male was observed stumbling out of the bushes and covered in blood near the Red Top Motel, 7217 E. Trent. The 29-year-old male was reportedly injured during a physical altercation in room 123. One 26-year-old female and a second adult female, later determined to have not committed a crime, were contacted inside the room. The first female initially lied about her name and was detained. Through information gained from interviews and witness statements, it appears this incident began as an argument, which escalated into a physical altercation. The male victim sustained what appeared to be deep lacerations from broken glass during the incident. Deputies developed probable cause to charge the female suspect with Assault 2nd Degree (felony), Identity Theft 2nd Degree (felony), and Making False Misleading Statements (misdemeanor), and she was booked into jail. The male victim was transported to the hospital for medical treatment, and once cleared, he was transported and booked for a misdemeanor warrant (criminal trespass 2nd Degree) and a new charge of Possession of a Controlled Substance (suspected Fentanyl), a gross misdemeanor. The female suspect was released the following day on her own recognizance at approximately 10:00 am, after Spokane County Superior Court Commissioner T. Chavez reviewed her probable cause arrest. The male victim was released on his own recognizance at approximately 11:00 am the same day, after Spokane Municipal Court Judge M. Logan reviewed his warrant and probable cause arrest. The second female was released without charges following the investigation. Page 8 SCAMS Claiming to be Law Enforcement Continue - We Will NOT Call & Demand Money for ANY Reason. The Spokane County Sheriff's Office continues to receive reports of scammers trying to intimidate, trick, and threaten potential victims into giving up their money as payment for several claimed crimes/reasons or demanding personal or banking information/identification, which leaves them vulnerable to ID Theft and a range of associated crimes or financial loss. The SCAM originated or used the phone number 509-934-2797. The number goes to a phone tree claiming to be the Spokane County Sheriff's Office. The names used are Officer James Watson and Lieutenant Kevin Baxter, who neither work for nor are they associated with the Sheriff's Office. This is a scam and is NOT a Sheriff's Office number! They are attempting to use fear and intimidation to cause panic, hoping you make a mistake and don't realize it is a scam. If you receive one of these threatening calls REGARDLESS of the reason, hang up and call Crime Check at 509-456-2233 or call the agency the criminal imposter claims to be representing, but use a phone number you've looked up and verified. DO NOT call them back at the phone numbers they provide. You can also report SCAMS and find other resources on the Cybersecurity & Infrastructure Securitv Agency(https://www.cisa.�zov/be-cvber-smart/report-incident) or the Internet Crime Complaint Center (IC3) webpage (his://www.ic3.gov/). Don't LOSE your money! STOP, THINK, and VERIFY! Law Enforcement, Courts, or any reputable business will NEVER call, threaten and demand immediate payment using specific unrecoverable transaction methods. We encourage residents who have operational surveillance cameras outside their home to go to the Sheriff s website and register their home and video cameras. Thank you. Page 9 htt,os://www.sookanecountv.or2/1080/Sheriff Page 10 J O O oo l0 O l0 O O m 0-1 O 00 N N .--i .--i O O r4 N N o0 Ln mN .--i O O O m Ln ci Ln m n N m qt m N. i H ..... w ....................................................................................................................................................................................................................................................................... ....................... .............................................................................................................................................................................................................................................................................................................................................„ LU 2 H 0 0 0 0 0 0 0 0 I, m 0 0 O O N O N O O m -1 O 00 N I, m N qt qt -1 0-1-1 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O < a O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O m L` LL O O O O O O O O O O O O O O O O O O O O O O O O O O 0-1 0 0 0 0 0 0 0 0 O O O O O O O 0-1 O m 0 0 O O O'* O N O O O T O O O 0-1 O- N o o o o o J � o 0 0 0 0 0-1 o o r, m o 0 0 0 0rl o oqt o 0 0 0 0qt oqt -i -1 N N o 0 0 0 V Q O O O O O O O O O O O O O O O O O O O O O O O O O O 0 0-1 0 0 0 0 0 0 0 4 J V v% O O O O O O O O O O O O O O 00 O O O O O O 0-1 O O O O O O O 0-1 O O O M M 0 0 0 0 0 0 0 0 0-1-1 0 0 O O O N O N m O O m N O O -1 n m O O O N 0-1 O RS co Ln i O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O u C qt O O O O O O O O O m N 0 0 O O m 00 0 0 qt 0 0 0 0 O N N .--i .--i .--i N w 0-1 O 0 0-1 0 0 0 0-1-1 m m O O O O-j 00 o o m o o qt qt O Ln qt m m N w I, qt O qt m N i O O O O O O O O N m 0 0 0 O O N Il O M O O O N O N O I, m O N O N 0 -1-1 -1 O O O O O O O O qt N O O O-1 G1 O qt O O O m O qt -i�-iO m N N O O O 00 O O O O O O O 0-1 m N o o O 00 w 00 w O O O O O N m N w N m -1 0 0-1 0 m O O O O O O 0-1 O N 0 0 0 O 0-1 O N O O O m O N -i N -i .--i -i o o o-i o 00 O O -1 O O O O O -1 N O 0 0 O Or-i N O N m O O O N O m N O N O O -1-1 0 0 0 I, O 0-1 N 0 0 0 0-1 m O O O O Or-1 a0i O O w -1 0 0�T O qT qT qT qT 0-1 qT-1 0 0 0 �.............. w ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 0 0 0 0 0 0 -1 -1 w r, 0 0 O O m N O N m o o m m O w .1 r-I w m I, m N o w .1 u • L!1 O O O O O N .--i NqT m 0 0 O O m -4 O N qT O O qT N O N N l0 N .--i N O N O 0-1 M qT O O N N O O O O mrr-ii r 0 0 O O 00 00 O-i" O O 0 N O Ln rn w w qT w m m O N 0 Q% > m O O-iN O o o-i-iIl w O O O O q N O N n O O m -1 O 00 r-i 00 w -i N N m O m -i Qi RS • N 0 0-1 0 0 0 0 0 m 00 n O O O O m N -1 O w O O qT m O qT qT m m m w m O O N N Ci Ln o o o o_io o_iqt w m O O O O r� N O O n 0 0 M qT O m m m 00 -iw w-iO-iO io ? 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K........2022 4 , ........... K . . . . . . . . . ............. —4-2023 2 UU CL < E E E a) U 0 a) > a) U Il CL a) 0 z a) a) 2018 2019 2020 2021 2022 2023 January 15 2 2 2 10 4 February 4 3 2 3 2 9 March 8 4 2 5 6 6 April 7 4 5 7 5 May 9 2 3 7 2 5 June 6 5 4 3 4 7 July 5 3 1 4 2 August 3 5 2 4 4 5 September 3 9 4 3 4 October 1 4 1 2 November 7 2 3 3 7 December 7 3 5 4 4 Grand Total, ),s 46 29 43 52 43 1'111B3 Offense: Rape - IFordNe 11A, Sodomy - IFordNe 11111, SeXUaAssaLflt Mth Object 11C ProdUced: 09/12/2023 SPOKANE COUNTY SHERIFF'S OFFICE Re&na� nte�hgence GrOUP 9 Assault - Spokane Valley Time Period: ALJgLJst 2023 120 100 IIIIIIIIII Np 80 . . . . . . . . . . . —4-2018 60 --E— 2019 --Ar— 2020 40 —v 2021 � .......... 2022 --0-2023 20 CL < E E E 0 > U CL a) 0 a) z V) 2018 2019 2020 2021 2022 2023 January 83 71 93 71 74 81 February 64 61 96 51 81 62 March 101 74 80 65 93 74 April 88 68 95 69 75 88 May 80 87 85 70 65 59 June 101 79 104 56 68 75 July 113 104 88 80 60 76 August 83 95 99 68 81 75 September 82 72 79 60 80 October 84 68 80 74 94 November 78 85 73 54 75 December 91 79 63 90 66 - Grand Total 1,048 943 1,035 808 912 590 "I III[B3 Offense: Aggravated AssaLflt 13A & Srnpe AssaLflt 13 11.1 ProdUced: 09/12/2023 SPOKANE COUNTY SHERlFF'S OFFICE Re&na� nte�hgence GrOLIP 9 Robbery - Spokane Valley Time Period: ALJgLJst 2023 16 14 12 10 —4-2018 8 —0-2019 --A— 2020 6 2021 --�K .......... 2022 --0-2023 2 CL < E E E > U CL 0 0 L— — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — 2018 2019 2020 2021 2022 2023 January 6 3 8 8 6 8 February 2 8 12 7 4 5 March 5 4 6 5 3 4 April 6 4 8 9 2 8 May 9 6 3 7 5 6 June 3 2 8 3 7 6 July 7 8 5 5 6 6 August 6 11 6 6 14 4 September 6 8 8 4 2 October 5 7 6 7 5 November 3 12 3 4 6 December 4 10 5 7 11 Grand Total 62 83 18 12 ill 47 " IBR Offense: Robbery J120 ProdUced: 09/12/2023 SPOKANE COUNTY SHERlFF'S OFFlCE Re&na� nte�hgence GrOLIP 9 Motor Vehicle Theft - Spokane Valley Time Period: ALJgLJst 2023 90 80 70 60 --+-2018 50 --0-2019 40 --Ar-2020 2022 30 .. . .. . .. . .. . IM ---*-2023 20 --0-2022 10 o CL < E E E a) a) a) > U CL 0 0 a) 2018 2019 2020 2021 2022 2023 January 36 35 32 29 39 34 February 27 22 32 25 35 21 March 27 20 31 25 57 31 April 26 30 29 24 42 33 May 25 34 29 29 43 46 June 24 25 33 26 34 39 July 40 32 25 24 51 79 August 20 30 27 41 67 43 September 27 37 27 40 44 - October 32 25 31 42 51 - November 45 36 29 54 66 - December 32 34 29 55 48 - Grand Total, ----71-61 1 ,60 3 1 5541 4,141 5771 526 " IBR Offense: Motor VeNde Theft 240 ProdUced: 09/12/2023 SPOKANE COUNTY SHERIFF'S OFFICE Re&na� nte�hgence GrOUP 9 Theft From Motor Vehicle (Vehicle Prowl) - Spokane Valley Time Period: ALJgLJst 2023 2018 2019 2020 2021 2022 2023 January 75 51 65 87 78 67 February 33 44 98 106 89 55 March 77 73 58 75 97 68 April 62 122 75 88 74 50 May 70 140 85 77 57 87 June 67 84 80 70 73 57 July 107 114 77 66 67 57 August 88 99 148 118 74 58 September 85 80 130 128 72 October 105 97 116 120 84 November 112 96 90 81 92 December 71 112 97 85 80 Grand Total, 1 952 1 1,112 1 1,119 1 1,10,-1 1 93771 499 " 1[BR Offense: Theft IF rorn Motor VeNde 231F ProdUced: 09/12/2023 SPOKANE COUNTY SHERIFF'S OFFICE Re&na� nte�hgence GrOUP 9 Da mage/Destruction/Va nda I ism (MALMS) - Spokane Valley Time Period: ALJgLJst 2023 250 200 150 A. 00 —4-2018 --M-2019 100 --Ar— 2020 --�K .......... 2022 —0-2023 50 CL < E E E a) U 0 a) a) > U Il CL 0 2018 2019 2020 2021 2022 2023 January 146 125 113 132 135 165 February 95 67 142 121 133 131 March 120 122 105 104 195 138 April 127 143 157 133 174 140 May 143 161 116 133 150 163 June 141 133 154 158 176 159 July 142 156 146 133 134 165 August 131 144 172 177 165 130 September 156 142 190 164 151 - October 165 165 174 196 158 - November 155 141 151 141 169 - December 126 175 144 129 136 - Grand Total 1,647 1,674 1,764 1,721 1,876, 1,191, 1B3 Offense: II)estrLiCtuOvi/ll)arr�age/Vavida�sum 290 ProdUced: 09/12/2023 SPOKANE COUNTY SHERlFF'S OFRCE Re&na� nte�hgence GrOLIP 9 Homicide - Spokane Valley Time Period: ALJgLJst 2023 2018 2019 2020 2021 2022 2023 January - - - - - - February - - I I I I March - - - I - - April - - - I - - May - - I I - June I - - - I July - - - I - - August - - - I - - September - - - I - - October - - - 2 1 - November - - - I - - December - I I Grarid Total, 1 1 3 9 3 2 I'IIBR Offense: Nhirder/Non-Neghgent Mans�aUghter 09A ProdUced: 09/12/2023 3e&nay Ilnte�hgen e GrOLIP 9 ldentit "heft - Spokane Valley Time Period: ALJgLJst 2023 500 450 400 350 300 2018 250 2019 2020 200 s" 2021 150 100 2023 50 Q 1 C Q L o a v O > v Il N O Z a)in V) 2018 2019 2020 2021 2022 2023 January 19 17 17 12 10 15 February 16 10 17 18 23 12 March 13 13 12 20 14 15 April 22 20 17 23 10 23 May 21 13 442 18 7 12 June 17 5 47 12 14 15 July 14 12 26 13 14 7 August 15 8 28 22 13 14 September 13 15 16 22 6 - October 21 17 18 16 10 - November 23 12 15 13 14 - December 16 7 17 13 9 - Grand Total 210 149 672 202 144 113 ; 1`III[B3 Offense: Ildentfty Theft 261 PraadU erg: 09/12J2023 SPOKANE COUNTY SHERlFF'S OFFICE RegIona� IlnteIhgence GrOUP 9 DW - Spokane Valley Time Period: ALJgLJst 2023 45 40 35 30 I . .... ................... 100 --*-2018 25 0 K —41-2019 20 --Ar— 2020 15 .............. 2 0 2 1 --�K .......... 2022 10 --0-2023 5 CL < E E E U 0 a) > a) U CL a) 0 z a) V) 2018 2019 2020 2021 2022 2023 January 19 32 26 21 29 19 February 18 22 28 24 28 28 March 39 22 8 15 25 27 April 14 27 17 18 23 25 May 32 18 15 21 19 35 June 23 24 27 30 18 24 July 17 25 25 17 23 27 August 28 24 21 7 29 16 September 37 37 22 19 21 October 32 27 27 25 27 November 28 31 21 19 24 December 23 19 22 34 20 - Grand Total 310] 3081 2591 250] 2861 201 " 11 B R 0 ffe n s e: 11) U 119 0 11) ProdUced: 09/12/2023 SPOKANE COUNTY SHERIFF'S OFFICE Re&via� vite�hgevice GrOLIP 9 Drugs - Spokane Valley Time Period: ALJgLJst 2023 70 60 50 40 --$--2018 2020 —v 2021 ---*-2022 20 --0-2023 10 .............................. .K .................................. * ................................ * ........................ . . . . . -- — --- X CL < E E E Il < a) CL U a) > 0 0 a) U a) a) a) z 2018 2019 2020 2021 2022 2023 January 39 51 45 31 - 7 February 38 40 62 36 4 1 March 58 57 51 4 6 5 April 55 63 36 2 6 4 May 39 39 64 4 6 4 June 54 29 51 2 6 1 July 55 46 38 9 2 August 38 55 35 3 5 20 September 33 49 39 1 8 - October 50 47 37 1 2 - November 38 54 42 1 6 - December 47 44 30 6 6 - Grand Total 5441 5741 530] ---- 91] 641 44, " IBR Offense: IE rUgs/Narcots Moa atuovis 3.15A avid IE rUg EqLflprnevit Moa atuovis 3.51B ProdUced: 09/12/2023 SPOKANE COUNTY SHERlFF'S OFFICE Re&via� vite�hgevice GrOLIP 9 Fraud - Spokane Valley Time Period: ALJgLJst 2023 2018 2019 2020 2021 2022 2023 January 69 64 69 65 55 54 February 46 32 59 57 80 66 March 59 63 50 97 56 81 April 55 58 62 97 56 77 May 67 57 85 63 57 72 June 64 50 73 64 49 60 July 64 65 67 81 58 71 August 64 65 70 94 76 61 September 49 57 67 79 64 - October 60 75 76 59 66 - November 56 68 62 71 52 - December 60 49 61 66 62 - Grand Total, 713 1-703 I-8M 1-893 1 — — — — — 731-]- 542 " I[BR Offense: Pretevises/SMvidhvig/Covi Garnes 26A, IF raUd - Credft Card/ATN4 26111, avid FraUd - If & IF raUd - Ilrnpersoviatuovi 26C ProdUced: 09/12/2023 SPOKANE COUNTY SHERIFF'S OFFICE Re&na� nte�hgence GrOUP 9 Forgery - Spokane Valley Time Period: ALJgLJst 2023 30 25 20 —4-2018 15 N —41-2019 . ................ --A— 2020 2021 10 Ull ................................. )r, --�K .......... 2022 .......... . ......... —4-2023 5 CL < E E E U 0 a) > a) U Il CL a) 0 z a) a) 2018 2019 2020 2021 2022 2023 January 18 20 23 13 4 12 February 10 13 12 8 11 12 March 24 17 14 10 9 15 April 21 14 14 10 9 13 May 21 10 10 10 7 11 June 15 14 7 6 14 6 July 15 10 9 13 9 14 August 17 13 10 3 7 15 September 14 12 3 14 7 October 11 14 7 11 11 November 21 21 9 14 12 December 13 15 15 8 9 Grand Total 200] 173 133 120] 109 98 1'111B3 Offense: COUnterfeffing/Forgery 2.50 ProdUced: 09/12/2023 SPOKANE COUNTY SHERlFF'S OFFICE RegIovia� IlviteHIgevice GrOUP 9 Theft - Spokane Valley Time Period: ALJgLJst 2023 300 250 . . ....... . . . . . ............. In 200 --$--2018 150 —0-2019 --Ar— 2020 100 —v 2021 ---*-2022 50 --0-2023 M M L CL < E E E a) U a) a) > U CL 0 0 a) a) z V) 2018 2019 2020 2021 2022 2023 January 237 237 239 198 197 202 February 165 188 199 185 198 158 March 209 213 197 193 203 161 April 201 206 180 185 198 176 May 230 230 152 161 180 208 June 224 231 217 185 219 219 July 238 236 195 156 235 181 August 211 256 168 177 233 151 September 194 233 218 194 191 - October 235 240 204 210 221 November 198 205 218 201 242 December 251 231 230 200 191 - Grand Total 2,593 2,706, 2,411, 2,245 2,508 1,456, " 1B3 Offense: Theft - Pocket-IfIckIvig 23A, Theft - PUrse-SviatchIvig 23111, Theft - Shophffivig 23C, Theft Frorn IBUIHIIvig 2311), Theft If rorn CoIn-Operated MachIvie 231E, Theft of Motor VehIce Parts/AccessorIes 233, avid Theft-AH Other 23111 ProdUced: 09/12/2023 a� 0 a� V� ::::3 N -Zt Ln m o O Ln m c-i Ln Ln m I, m m r ON O O O O N O O O O O � 7� Ln � Ln O Ln 0 m O O � N � .� N O O O O _ O O O O (6 i i Q 0 `.^ O 0 x 00 0 m Ln O 0 O 0 0 O 0 pip u U .— a-.+ Q C O O O LLnn Ln N 0 O 0 tto O o o O L O O O O 0 _r_ O Ln N N 0 O Ln .:! O Ln O 00 00 0 O O O O O O O O O O O (6 Y Q O' 0 M Ln N O O l0 l0 m 0 m o 0 0 0 O 0 0 0 0 0 N m Ln I?O T.i IN m In M 7t Ln O Y Y Y Y Ln N m O N N I, ti a ti ti ti W O Ln N O O O O O O O O OOOOOOOOOo d d d d (ss:ww:yy) uoileind l o rn Ln zt o �o o �o m O .. O N o O r, O! 00 io m N O O O O pp m O m -Zt � -Zt Ln W m O .. rV Ln X l0 p O N 7� N O O O i U a- m Q O O O 00 O O l0 O N Ln O 0 o � Ln m O mo 0 0 0 +� C .Q ate+ 0 o rn o o m N L � O � O .� I- m U to 00 -1 O o O o o o m Lo O � c6 pp o m N i o Ln 0 M Sri Ln ^ 0 O O O 0 ! 0 0 0 c6 Y O Q N 00 Ln O O r` Ln o0 m 00 0 m O o 0 0 o 0 M N 0 Ln N 0 N m t0 co O N a t0 W In a o ti N In a O o y y y y ti N a Ln t0 n W N Ln N Ln N Ln N O O O O O O cm N N ti ti O O O (ss:ww:yy) uoileind a� 0 a� Vi ::::3 (6 �L L Q O 4� i U a + dA M C: Q Q 0 D -6 � � L � D L O O t Q O U C c 0 N U N i U (6 Q N 0 O tLo N Q U D i 0 _0 Mo a L O 0 _r_L > O U C 0 N U N ti N m m a LLnn o ON ti ti ti O O O O O O O O O O O O (ss:ww:yy) uoileind o m Ln° Ln o O Ln c-I N Ln r, r � � � O ON N O O O O I Ln ^ N c O-I Ln .N-i O O O O O O O O O O r, OI N In N c-I p Ln m 00 io Ln •--� c-I c-I O O O O O OI INO p Ln 00 to to O O O O O O o m o Ln p Ln N Ln to Ln .;i ^ O 71 71 O O O O O O O m � O �o o! Ln p Ln m Ln .--� 6 m o O 0 0 0 0 0 Y Y Y Y O O O O d C- d d liff LnO �o Ln prn N o m i O Ln m 00 Ln -i p N O 7i 7� N N O O O -� pp o m 1 o Ln � io io Ln m O INo m O O O N o m � N o to N r- m o0 t O �,-� O O O O O (ss:ww:yy) uoijejn4 o Ln r o m o0 O O -- O OI 0Ln n N NLn 'nn L O Ln - O m r pp -1 O N O O O O O pp Ln ININN m O ^ N -Zt m 00 o O ! m O O O O O i N N 00 00 p 01 Ln O O O O N c-I .-I 00 p o O m Ln 0 0 0 0 O O O O d d d d �11 O O m IN rn � zt Ln �o O p 00 00 O Ln m ON O O O N O O O O O p O In Ln O i i N � � O O 71 O O O O O O O > o oN m m x .L p Ln O O Ln Q t O O O O 0 Q -r- =) N r, to -Zt 0 Op Ln INm 00 N -zt INa..+ Ol M V mo o0 c-i O O 'T! .! p N L D O O O O 0 O ' m Ln r` m Q p Ln m N Ln O Ln N Ln to .;i ^ O O O O � O � O O 0 O U N p m 7� �o N Ln O �o N i p Ln � m O Ln o m 0 0! 0 p 0 0000 N m r` a c-I N ti m m m 7t m Ln o O Y Y Y Y ti ti ti O O O O O O O O O O O O O O O d d d d f (ss:ww:yy) uoileind p In zt cn r` O r` N 4/FN O Ln N O1 to 0 N N O c-I INLn O O O O p o O cn W, O Ln r o r p O N Ln O O O O U p N O O c6 O Ln O Ln O Q N mo O O O 0 s o D OL p m Ln Ln N r` .:! m .:! 41 N O ' Ln o � 7i m Ln Ln m L L- o 0 0 0 L D U O t —> o N o Ln N m Q O Ln N -zt O Ln 0 O O O O •:! O � O Ln 0 U N p Ln O 7� 7� Ln p 0 0 0 0 N m W a O to N W a O � IN I? m c-I � N O y y y O to N r, m W H O It N ti Ln a (N T.i O O O O O Ill (ss:ww:yy) uoileind Call Activity bleat Maps - Spokane galley August 2023 4 Citizen Calls by Day of Week and Hour 0 25 14 28 22 16 15 19 1 20 14 7 „� 2 16 14 22 j/ " 14 15 15, 15 173 16 IN 16 /� 4 // / ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,//////O////////// 15 5 1,,,"� 14%%////////O 1 20��/% 14 6 14 1$ 16 27 26 7 1 30 37 31 40 21 1 8 14 35 38 39 45 40 25 9 17 26 43 44 44 26 37 10 29 32%% ��i 37 37 11 29 40 43 44 47 37 26 12 30 33 ��Illlllllllllll�� , 31 , , %% /%%/ 33 29 13 29 36 41..... 36 37 38 14 42 38 43 37 46 29 30 15 28 35 44 43/ 32 16 26 38 40 39 46 4' 28 17 7 2 34 18 3342 25 19 30 45 29 39 46 35 32 20 34 36 39 38 36 36 32 21 31 28 38 37 41 35 41 22 24 20 29 25 39 25 31 23 17 25 34 21 35 16 23 Total Deputy Involved Incidents by Day of Week and Hour 0 2624 20 17 18 14 1 21 99 16 26 20 15 2 15 %%��i�� 11 14 11 9 3��/;;� �� 11 12 11 // 4 j % % / / 1© ! iiiiiiiiiiiiiiii%/%!////////%/%/ / 13 „ viiiii „ 5 ,,,,,,, 10 ,,,,, 32 13 12 6 9 1844 3845 35 7 19 22 JIiJi��"" ill Ill U`'%%/%%/; %%%%/% 39 16 8 23 32 �� / 40 17 9 12 31 35 �/�/� �� 27 20 10 13 33 34 51 39 43 16 11 17 29 37 48 46 25 18 12 18 27 45 28 27 22 18 13 16 27 32 34 35 24 19 14 21 22 30 45 45 30 14' 15 18 26 31 31 33 22 14' 16 19 23 17 27 26 25 19 17 24 27 29 30 33 18 24 18 22 17 28 36 25 18 17 19 20 27 28 23 21 19 25 20 26 19 25 28 26 24 28 21 17 17 35 30 38 30 28 22 17 28 27 18 32 23 35 23 11 21 24 23 30 13 27 Produced: 09/1.2/202 3 139 111 99 67 72 89 121 184 236 237 279 266 263 266 265 282 265 296 291 256 251 251 193 171 127 116 73 58 49 71 197 281 322 243 229 220 185 187 207 175 156 185 163 163 176 195 180 149 SPOKANE COUNTY SHERlFF'S OFFlCE Re&na� ntdhgence GrOLIP 9 Citizen Call For Service (CFS) - Spokane Valley Time Period: ALJgLJst 2023 6,000 5,000 4,000 ........ ......... . .... . ..... .............. --*-2018 3,000 --M-2019 --Ar- 2020 2,000 -v 2021 --�K .........2022 --0-2023 1,000 CL < E E E U CL 0 > 0 a)U a) Z V) 2018 2019 2020 2021 2022 2023 January 3,405 3,351 3,521 3,680 3,792 3,917 February 2,862 3,170 3,638 3,342 3,652 3,681 March 3,597 3,711 3,504 4,052 4,475 4,277 April 3,460 3,839 3,405 4,078 4,072 4,392 May 4,331 4,516 3,941 4,415 4,382 5,115 June 4,006 4,349 4,153 4,810 4,463 5,176 July 4,467 4,976 4,570 4,993 4,880 5,162 August 4,286 4,680 4,319 4,583 4,840 4,950 September 4,048 4,318 4,259 4,397 4,504 October 3,927 4,072 3,909 4,471 4,408 November 3,582 3,646 3,392 3,966 3,874 December 3,530 3,668 3,678 4,252 3,850 Grand Total, 45,9011 49,,296 1 46289 1 51,0391 51,1921 16,670 "exclude�s calls handled by Crime Che�ck only ProdUced: 09/12/2023 SPOKANE COUNTY SHERlFF'S OFFlCE Re&na� nte�hgence GrOLIP 9 Citizen CFS With Deputy Response - Spokane Valley Time Period: ALJgLJst 2023 2018 2019 2020 2021 2022 2023 January 2,208 2,190 2,319 2,295 2,181 2,294 February 1,865 2,011 2,364 2,073 2,125 2,104 March 2,375 2,386 2,321 2,399 2,663 2,477 April 2,230 2,418 2,417 2,475 2,318 2,487 May 2,731 2,851 2,650 2,605 2,528 2,731 June 2,516 2,654 2,677 2,712 2,463 2,650 July 2,685 2,983 2,660 2,544 2,530 2,657 August 2,639 2,852 2,708 2,528 2,741 2,557 September 2,555 2,725 2,524 2,312 2,666 October 2,510 2,547 2,462 2,453 2,509 November 2,350 2,416 2,170 2,221 2,272 December 2,314 2,402 2,301 2,326 2,224 Grand TotaF- 28,,978 50,435 29 513 28,,943 29 220 1%957 ProdUced: 09/12/2023 SPOKANE COUNTY SHERlFF'S OFFICE Re&na� nte�hgence GrOLIP 9 Citizen CFS Without Deputy Response - Spokane Valley Time Period: ALJgLJst 2023 3,000 2,500 2,000 1,500 Nijjjjj-41-2018 --A- 2019 1,000 -v 2020 � .......... 2021 500 -4�-2022 CL < E E E U a) U a) > CL 0 a) a) 0 V) Z 2018 2019 2020 2021 2022 2023 January 1,197 1,161 1,202 1,385 1,611 1,623 February 997 1,159 1,274 1,269 1,527 1,577 March 1,222 1,325 1,183 1,653 1,812 1,800 April 1,230 1,421 988 1,603 1,754 1,905 May 1,600 1,665 1,291 1,810 1,854 2,384 June 1,490 1,695 1,476 2,098 2,000 2,526 July 1,782 1,993 1,910 2,449 2,350 2,505 August 1,647 1,828 1,611 2,055 2,099 2,393 September 1,493 1,593 1,735 2,085 1,838 October 1,417 1,525 1,447 2,018 1,899 November 1,232 1,230 1,222 1,745 1,602 December 1,216 1,266 1,377 1,926 1,626 Grand Total, 16�523 11,861 16�116 1 22,096 1 21,97,21 16,113 ProdUced: 09/12/2023 SPOKANE COUNTY SHERlFF'S OFFlCE Re&na� nte�hgence GrOLIP 9 Deputy initiated incidents - Spokane Valley Time Period: ALJgLJst 2023 2,500 2,000 1,500 Nil, --*-2018 --E- 2019 ", ......... . 2020 1,000 ..... . .......... --�K .......... 2022 500 --0-2023 CL < E E E a) 0 a) > a) U Il CL a) 0 z a) in V) 2018 2019 2020 2021 2022 2023 January 1,694 2,024 1,601 1,114 848 1,616 February 1,481 1,608 1,518 983 771 1,472 March 2,063 1,614 1,166 1,000 1,252 1,879 April 1,683 1,650 1,172 997 967 1,436 May 1,789 1,157 1,567 1,003 1,207 1,449 June 1,699 1,724 1,070 1,155 1,068 1,237 July 1,793 1,600 1,036 767 1,197 1,369 August 1,637 1,565 1,130 567 1,239 1,550 September 1,773 1,779 1,285 725 1,160 October 1,595 1,472 1,239 813 1,132 November 1,841 1,487 1,164 1,102 1,177 December 1,661 1,436 1,208 1 907 1 917 1 Grand TotaF 20,7'09 19j116 15,156 1 11,133 1 12,9351 12,0018 ProdUced: 09/12/2023 SPOKANE COUNTY SHERlFF'S OFFlCE Re&na� nte�hgence GrOLIP 9 Total Deputy Involved incidents - Spokane Valley Time Period: ALJgLJst 2023 5,000 4,500 4,000 3,500 00e ...... 3,000 . ... . .... . . 2018 2,500 --E- 2019 --Ar- 2020 2,000 -v 2021 1,500 � .......... 2022 1,000 --0-2023 500 CL < E E E a) U a) 0 > a) U Il CL a) 0 z a) a) 2018 2019 2020 2021 2022 2023 January 3,902 4,214 3,920 3,409 3,029 3,910 February 3,346 3,619 3,882 3,056 2,896 3,576 March 4,438 4,000 3,487 3,399 3,915 4,356 April 3,913 4,068 3,589 3,472 3,285 3,923 May 4,520 4,008 4,217 3,608 3,735 4,180 June 4,215 4,378 3,747 3,867 3,531 3,887 July 4,478 4,583 3,696 3,311 3,727 4,026 August 4,276 4,417 3,838 3,095 3,980 4,107 September 4,328 4,504 3,809 3,037 3,826 October 4,105 4,019 3,701 3,266 3,641 November 4,191 3,903 3,334 3,323 3,449 December 3,975 3,838 3,509 3,233 3,141 Grand Total 49,687 1 49,551 1 44,7291 40,076 1 42,1551 31,965 ProdUced: 09/12/2023 SPOKANE COUNTY SHERlFF'S OFFlCE Re&na� nte�hgence GrOLIP 9 Crime Check Call For Service (CFS) - Spokane Valley Time Period: ALJgLJst 2023 1,200 1,000 800 .. ....... . ........ . . —4-2018 00 600 -- ....... --M-2019 .. . . ...... .......... ---A— 2020 400 2 0 2 1 ---*-2022 --0-2023 200 CL < E 0 E E U 0 a) > a) U LL CL a) 0 z a) V) 2018 2019 2020 2021 2022 2023 January 662 631 627 622 352 580 February 488 504 689 659 458 556 March 659 651 690 760 529 656 April 602 703 684 739 477 656 May 697 763 1,113 767 509 685 June 703 630 793 736 502 655 July 727 717 782 723 523 664 August 673 731 837 728 563 647 September 626 655 812 656 551 October 713 747 735 603 658 November 661 615 643 500 609 December 609 683 668 480 483 Grand Total 7,8201 8,0301 9,0731 7,973 1 6,2141 5,099 ProdUced: 09/12/2023 SPOKANE COUNTY SHERIFF'S OFFICE Re&via� vite�hgevice GrOLIP 9 CAD Call Type COP - Spokane Valley Time Period: ALJgLJst 2023 2023 March 9 April 94 May 75 June 57 July 34 August 44 Grand Total, 313. ProdUced: 09/12/2023 cy) C'4 0 C'4 tw tw a) a¢s C) u 3 O V lfl � N O m t V O 3 O 4-0 N Wm r' rn O Y V H .................................................................................................................................................................................. O 3 O V O N Q) r-I mto l0 L- m t V O V 0 °1 O rn rI 4-0 N r-IN `n Y V H U U C 0 4- L i_ O z tt= i.4 Z LL r LT r ++ H fu � EY U � C: U 0 U m" c 0 U m" C C: L a O V Obi r-I No O � O r-I to i m t V o � O op en 0 � m O O ,N O rI a) c� H O N M V N to i N rI O O GPI m , t V u r 3 O Ln 0) N u 4-0 N r-I O Il O Y H O N 00 ................................................................................................................................................................................... O 3 O V m r-I o t0 o as m CL V O O V4-0 m r-I O ZT O N Y t� U U 4 C 0 4- L i_ O z t�: i.4 Z LL r LT r ++ H fu � E U � C: E U 0 U 0 U C: a 00 Ln �Ln Ln LM r-I I0 ri G' SPOKANE COUNTY SHERlFF'S OFFlCE Reg ii o ir4I I ire tII II ii R ire G ir'CI LJ IIp Ticket Charge Details - Spokane Valley Date Range: AUgUst 2023 (blank) 1 12.06A.040.A.1: TAMPER WITH PARK GROUNDS 2 46.12.650.8: FAIL TO TRANSFER TITLE W/I 45 DAYS 3 46.16A.030.5.L: FL RENEW EXPIRED REG <= 2 MTHS 2 46.16A.030.5.O: FL RENEW EXPIRED REG >2 MTHS 49 46.16A.180.1: FAIL TO SIGN/CARRY/DISPLAY VEH REG 2 46.16A.200.7A: DISPLAY PLATE NOT ISSUED BY DOL 1 46.19.050(3): „INACCESSIBLE ACCESS` 1 46.20.005: DRIVING WITHOUT LICENSE 5 46.20.015: DRIVING MOTOR VEHICLE WITH AN EXPIRED LICENSE WITH VALID IDENTIFICATION 18 46.20.017: LICENSE NOT IN POSSESSION 1 46.20.342.1A. DWLS 1ST DEGREE 1- 46.20.342.113: DWLS 2ND DEGREE 1., 46.20.500: CYCLE(OPERATE W/O ENDORSEMENT) 3 46.20.740: MV IGNITION INTERLOCK DRIVE VEH WO 2 46.30.020: OPERATING A MOTOR VEHICLE WITHOUT INSURANCE 37 46.37.050: DEFECTIVE LIGHTS 3 46.37.070: STOP -LAMPS AND ELECRTIC TURN SIGNALS REQUIRED 1 46.37.280: UNLAWFUL USE OF FLASHING RED LIGHTS 1 46.37.430: WINDOWS, ILLEGAL GLAZED -TINTED 1 46.52.020: OLD CODE:VEH(HIT/RUN PERSON AT 2 46.61.022: FAILURE TO STOP WHEN REQUESTED BY ENFORCEMENT 1 46.61.050: DISREGARD TRAFFIC SIGNAL SIGN 4 46.61.055.4: FAIL TO STOP AT SIGNAL MARK 17 46.61.055: FAIL TO OBEY TRAFFIC CONTROL LEGEND 2 46.61.140: IMPROPER LANE USAGE" 2 46.61.145.1: FOLLOW VEHICLE TOO CLOSELY 6 46.61.180.1: FAIL TO YIELD TO VEHICLE APPROACHING INTERSECTION 5 46.61.185.1: FAIL YIELD LEFT TURN MOTOR VEHICLE 3 46.61.190.2: FAIL STOP AT STOP SIGN/INTERSECTION 5 46.61.200: FAIL TO STOP AT INTERSECTION/STOP SIGN 10 46.61.235.1: FAIL TO YIELD PED IN CROSSWALK 1 46.61.290: TURN, PROHIBIT -IMPROPER 1.. 46.61.400.05U: SPEED 5 OVER (40 OR UNDER) 72 46.61.400.1: SPEEDING TOO FAST FOR CONDITIONS 1 46.61.400.10: SPEED 10 OVER (OVER 40) 1 46.61.400.10U: SPEED 10 OVER (40 OR UNDER) 26 46.61.400.11U: SPEED 11 OVER (40 OR UNDER) 1 46.61.400.12U: SPEED 12 OVER (40 OR UNDER) 1 46.61.400.13U: SPEED 13 OVER (40 OR UNDER) 20 46.61.400.14U: SPEED 14 OVER (40 OR UNDER) 35 46.61.400.15: SPEED 15 OVER (OVER 40) 1 46.61.400.15U: SPEED 15 OVER (40 OR UNDER) 69 46.61.400.16: SPEED 16 OVER (OVER 40) 1 46.61.400.16U: SPEED 16 OVER (40 OR UNDER) 47 46.61.400.17U: SPEED 17 OVER (40 OR UNDER) 30 46.61.400.18: SPEED 18 OVER (OVER 40) 1 46.61.400.18U: SPEED 18 OVER (40 OR UNDER) 20 46.61.400.19U: SPEED 19 OVER (40 OR UNDER) 8 46.61.400.20: SPEED 20 OVER (OVER 40) 1 46.61.400.20U: SPEED 20 OVER (40 OR UNDER) 10 46.61.400.21U: SPEED 21 OVER (40 OR UNDER) 5 Produace..& 9/1.2/2023 SPOKANE COUNTY SHERlFF'S OFFlCE Reg ii o ir4I lintehligence G ir,CI LJ IIp Ticket Charge Details - Spokane Valley I)ate Panne: AUgUst 2023 46.61.400.22: SPEED 22 OVER (OVER 40) 1 46.61.400.22U: SPEED 22 OVER (40 OR UNDER) 1 46.61.400.23U: SPEED 23 OVER (40 OR UNDER) 2 46.61.400.24U: SPEED 24 OVER (40 OR UNDER) 3 46.61.400.25: SPEED 25 OVER (OVER 40) 1 46.61.400.25U: SPEED 25 OVER (40 OR UNDER) 3 46.61.400.26U: SPEED 26 OVER (40 OR UNDER) 2 46.61.400.28U: SPEED 28 OVER (40 OR UNDER) 1 46.61.400.30: SPEED 30 OVER (OVER 40) 1 46.61.400.38U: SPEED 38 OVER (40 OR UNDER) 1 46.61.500: RECKLESS DRIVING 1 46.61.502: OLD CODE:VEH(DWUIL/DRUG)NEW 9 46.61.504.5: PHYSICAL CONTROL 1 46.61.504: OLD CODE:VEH(PHY/UNIL/DRUG)NEW 5 46.61.525: NEGLIGENT DRIVING 2 DEGREE 1 46.61.670: VEH DRIVE WITH WHEELS OFF ROADWAY 2 46.61.672.1: PER ELECTRONIC DEVICE WHILE DRIVING 91 46.61.673: DRIVE DANGEROUSLY DISTRACTED 2 46.61.688: FAIL TO WEAR SAFETY BELT 12 46.61.758: BICYCLE FAIL TO GIVE HAND SIGNALS 1 69.50.4013.1A: CONTROLLED SUBSTANCE KNOW POSSESS 17 7.105.450.1: PROTECTION ORDER VIOLATION 9 9.41.250: WEAPONS VIO, POSS DANGEROUS WEAPON [POSSESS] 1 9.61.230.1: HARASSMENT PHONE NO PRIOR CONY 1 9A.36.041.2: ASSAULT 4TH DEGREE 30 9A.36.050: RECK ENDANGER` 1 9A.36.150: DV INTER WITH REPORTING 1 9A.46.020.1: HARASSMENT 1 9A.46.020.2A: HARASSMENT 1.. 9A.46.040: HARASS INCL PRETRIAL-POSTTRIAL ORDERS 1 9A.46.110.1: STALKING- GROSS MISD 1 9A.48.050: RECKLESS BURNING-2ND DEG 1 9A.48.090: MALICIOUS MISCHIEF-3 11 9A.52.070.1: CRIMINAL TRESPASS FIRST DEGREE 2 9A.52.070: TRESPASS 1 5.. 9A.52.080: TRESPASS 2 7 9A.52.100.1: VEHICLE PROWLING 2ND DEGREE 1 9A.56.050 [26A] GM: THEFT 3D (DINE & DASH) 2 9A.56.050: OLD CODE: THEFT-31D 13 9A.76.020: OBSTRUCT LE OFF 7 9A.76.040: OBSTRUCT GOVT-RESISTING ARREST 2 9A.76.080.2A: CRIMINAL ASSISTANCE-2 1 9A.76.175: OBSTRUCT GOVT-MAKING FALSE OR MISLEADING STATEMENT TO PUBLIC SERVANT 4 9A.84.030: DISORDERLY CONDUCT 3 9A.88.010.2A: INDECENT EXPOSURE 2 C-05.04.030(2): DOG AND CAT LICENSE VIOLATIONS 3 C-05.04.070(5): DOG THREATENING BEHAVIOR 2 SCC-05.04.034 (14): Dog in violation of imposed restrictions 1 SV7.50.020: UNLAWFUL CAMPING 1.. SV8.20.020: OPENING OR CONSUMING LIQUOR IN PUBL 2 SV8.25.025: SOLICIT/BEG VEH OCCUPANT 2 P[roduaice..& 9/1.2/2023 SPOKANE COUNTY SHERlFF'S OFFlCE Re&na� nte�hgence GrOLIP 9 Criminal Ticket Counts - Spokane Valley Time Period: ALJgLJst 2023 250 200 150 —4-2018 ......................... ... —41-2019 . ..... ..... --Ar— 2020 100 —v z,,,,, 2021 ---*-2022 50 —0-2023 CL < E E E a) U 0 a) > a) U Il CL a) 0 z a) a) 2018 2019 2020 2021 2022 2023 January 175 207 173 124 127 163 February 130 174 185 128 109 142 March 196 173 140 117 155 143 April 149 171 153 123 136 129 May 175 131 154 126 123 165 June 179 186 171 125 132 136 July 184 172 129 108 152 136 August 147 168 152 88 177 137 September 169 174 162 110 129 October 178 176 175 112 139 November 157 169 130 115 139 December 188 168 132 117 114 Grand Total 2,027 1 2,0691 1,856 1 1,393 1 1,6321 1,151, * 7 ic k e t t yp e of Cr irn in al No n 7 raffic & Cr irn in (7 17 f, affic ProdUced: 09/12/2023 SPOKANE COUNTY SHERlFF'S OFFlCE Re&na� nte�hgence GrOUP 9 Non - Criminal Ticket Counts - Spokane Valley Time Period: ALJgLJst 2023 700 600 500 —4-2018 400 --E-2019 300 --A— 2020 2021 200 —4�-2023 100 CL < E E E a) 0 a) > a) U Il CL a) 0 z a) in V) 2018 2019 2020 2021 2022 2023 January 367 357 199 195 193 544 February 339 261 269 172 156 465 March 472 226 133 166 253 539 April 221 299 111 198 201 320 May 386 130 164 212 408 449 June 490 421 128 353 224 363 July 504 359 217 285 187 416 August 257 297 204 132 212 605 September 480 306 199 179 250 October 387 273 139 216 236 November 366 253 195 295 364 December 254 253 238 157 202 Grand Total 4,523 3,435 1 2,196 1 2,560 1 2,8861 3,701, *7icket. 731pe of Infi,action Non 7raffic & Infraction 7raff - ic ProdUced: 09/12/2023 SPOKANE COUNTY SHERlFF'S OFFlCE Re&na� nte�hgence GrOUP 9 All Ticket Counts - Spokane Valley Time Period: ALJgLJst 2023 800 700 600 000 500 --*-2018 400 —41-2019 . . ..... --A— 2020 300 2021 � .......... 2022 200 --0-2023 100 CL < E E E a) U 0 a) > a) U Il CL a) 0 z a) in V) 2018 2019 2020 2021 2022 2023 January 542 564 372 319 320 707 February 469 435 454 300 265 607 March 668 399 273 283 408 682 April 370 470 264 321 337 449 May 561 261 318 338 531 614 June 669 607 299 478 356 499 July 688 531 346 393 339 552 August 404 465 356 220 389 742 September 649 480 361 289 379 October 565 449 314 328 375 November 523 422 325 410 503 December 442 421 370 274 316 Grand Total 6,550 5,504 4,0521 3,953 1 4,5181 4,852 */W ticket types except parking ProdUced: 09/12/2023