2023, 11-06 Study Session - Special meeting
AGENDA
SPOKANE VALLEY CITY COUNCIL
SPECIAL MEETING
STUDY SESSION FORMAT
Monday, November 6, 2023 1:00 p.m.
Remotely via ZOOM Meeting and
In Person at CenterPlace Regional Event Center, Room 212
2426 N Discovery Place
Spokane Valley, WA 99216
Council Requests Please Silence Your Cell Phones During Council Meeting
NOTE:Members of the public may attendSpokane Valley Council meetings in-person at the address
provided above, or via Zoom at the link below.
Join the Zoom WEB Meeting
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CALL TO ORDER
ROLL CALL
APPROVAL OF AGENDA
NON-ACTION ITEMS:
1. Admin Report: Law Enforcement Staffing Report – Erik Lamb, Chief Ellis, Morgan Koudelka,
Matrix Consulting
2. Advance Agenda – Mayor Haley
COUNCIL COMMENTS
CITY MANAGER COMMENTS
ADJOURN
Council Agenda November 6, 2023 Page 1 of 1
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: November 6, 2023 Department Director Approval:
Check all that apply: consent old business new business public hearing
information admin. report pending legislation executive session
AGENDA ITEM TITLE: Matrix Consulting Police Calls for Service and Staffing Evaluation
GOVERNING LEGISLATION: Interlocal Agreement with Spokane County and the Spokane
County Sheriff’s Officer for Law Enforcement Services (No. 17-104.06).
PREVIOUS COUNCIL ACTION TAKEN: Interlocal Agreement for Law Enforcement Services as
Provided by the Spokane County Sheriff’s Office (“Sheriff”) to the City of Spokane Valley, contract
number 17-104, adopted by Council on July 25, 2017, amended multiple times and renewed on
November 22, 2022; Administrative Report from Matrix on April 18, 2023.
BACKGROUND: In 2022, City Council renewed the interlocal agreement (ILA) with Spokane
County for the provision of law enforcement services for the 5-year period January 1, 2023,
through December 31, 2027. As part of the discussions regarding renewal, City Council indicated
a desire for the City to conduct a staffing assessment to assist City Council in identifying
appropriate levels of service and appropriate levels of staffing.
Pursuant to the ILA as renewed in 2022, the Parties have agreed to 91 dedicated Spokane Valley
officers and 37 commissioned officers that are shared between Spokane Valley and Spokane
County. In 2023, the Sheriff’s Office has added two additional shared positions – one for RIG 9
investigative unit tied to the Real Time Crime Center and one for an Administrative Undersheriff
position (originally an Undersheriff that went to a civilian position and this year returned to an
Undersheriff position). There are six patrol districts in Spokane Valley and Spokane Valley Police
are required to provide a minimum of one patrol officer per district on duty at all times.
In late 2022, staff requested proposals from consultants to complete a staffing and service
delivery analysis. Matrix Consulting Group Ltd. (“Matrix”) was selected. Matrix has extensive
experience with similar studies throughout the United States and has worked on multiple studies
within the region for both the City of Spokane and the Sheriff. Matrix conducted an extensive
review of the Spokane Valley Police Department, the calls for service, responses to calls for
service, caseload for investigative units, and operational delivery. Based upon that review, Matrix
has completed its evaluation of the staffing needs and is presenting its final report at this Council
meeting (the “Report”). The purpose of the meeting on November 6 is to have Matrix present its
Report and discuss its recommendations.
The Report includes an extensive set of recommendations for additional staffing and operational
changes to meet the current demands placed on Police in Spokane Valley. Matrix will be
presenting these recommendations at the Council meeting.
Staff have identified considerations for Council to keep in mind as they review and consider the
recommendations from Matrix. These include:
• Calls for service were based on 2022 data.
• The analysis of each unit does not necessarily consider the cumulative impact of
implementation of all recommendations. For example, the Patrol analysis does not
consider possible reduction in calls if the Traffic Unit or Homeless Officer
recommendations were implemented. Staff presume that if implemented, some calls
Patrol has been covering could then be covered by additional traffic units and the
additional homeless deputy, which could reduce required additional patrol unit numbers.
• Data collection/processing was a significant challenge in developing this study. It is clear
that there is not a single system or individual that regularly develops the type of data
considered in this report and each data set required significant analysis by SVPD staff and
City staff to confirm before it could be utilized by Matrix. Staff believe that an additional
civilian analyst in SVPD to collect and provide data for ongoing evaluation of Police
services would be valuable.
• This study highlights the impact of growth on police calls for service and the associated
impact on police staffing needs. To assist with monitoring staffing needs, service delivery,
and performance measures into the future on a regular basis, it is recommended that a
civilian analyst be added to provide the relevant data and move that burden off of the
SVPD command staff.
City staff and SVPD Command staff will be presenting their recommended implementation
strategy at a future City Council meeting. There are several factors that will be included as part
of that process. While Matrix utilized the information gathered, there are other variables that City
staff and SVPD Command staff will consider when bringing forward a recommended staffing
implementation strategy. These include:
• Consideration of the existing Interlocal Agreement with the Sheriff’s Office and
dedicated/shared hybrid nature of the services provided under that Agreement, the
Sheriff’s collective bargaining agreements, and logistical and operational realities specific
to the Sheriff’s Office and our region.
• Consideration that some recommendations will involve other entities, such as the Board
of County Commissioners and school districts.
• Consideration of how many officers SVPD (through the Sheriff’s Office) may reasonably
expect to hire and train each year. This will allow staff to establish a timeline for
implementation.
• Prioritizing the areas that will provide the greatest impact to the public safety needs the
City is currently facing (e.g., addressing the timeliness of responding to 911 calls for
service by patrol).
• Consideration of the impact that implementing certain recommendations may have on
other recommendations as well as other operational efficiencies identified in the Report.
- For example, implementing Traffic Unit and Homeless Officer
recommendations may result in a decrease in the number of calls that patrol
may be required to respond to.
• Develop estimated costs (in conjunction with Sheriff’s Office and County Budget Office)
and identify possible funding sources.
- 2024 Budget does not currently have revenues included for additional staffing.
- Measure 1 is on the November 7 ballot and if approved, would provide revenue
to the City that could be used towards staffing increases.
• Consideration of opportunities for public input.
OPTIONS: Discussion
RECOMMENDED ACTION OR MOTION: Discussion
BUDGET/FINANCIAL IMPACTS: $85,000 for study; costs for implementation will be provided as
part of implementation recommendation that will come at a later date.
STAFF CONTACT: Erik Lamb, Deputy City Manager; Morgan Koudelka, Senior Administrative
Analyst; Dave Ellis, Spokane Valley Police Chief; Matrix Consulting
ATTACHMENTS: Matrix Police Calls for Service and Staffing Evaluation; PowerPoint regarding
Report.
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DRAFT
ADVANCE AGENDA
as of November 2, 2023; 2:00 p.m.
Please note this is a work in progress; items are tentative
To: Council & Staff
From: City Clerk, by direction of City Manager
Re: Draft Schedule for Upcoming Council Meetings
November 7, 2023 Election Day No meeting
November 14, 2023 Formal Meeting, 6:00 p.m. \[due Tue Nov 7\]
Proclamation: National DECA Month & Global Entrepreneurship Week
1. Consent Agenda (claims, payroll, minutes) (5 minutes)
2. PUBLIC HEARING: TBD -Assumption of Powers Erik Lamb (5 minutes)
3. First Reading Ordinance 23-___ TBD Assumption of Powers Erik Lamb (5 minutes)
4. Second Reading Ordinance 23-019 Junk Vehicles Kelly Konkright (5 minutes)
5. Motion Consideration: Change Order, Barker Rd BNSF Grade Sep. Project Rob Lochmiller (5 minutes)
6. Admin Report: 2024 Draft Federal Legislative Agenda Virginia Clough (10 minutes)
7. Admin Report: Pools Contract with YMCA John Bottelli (5 minutes)
8. Admin Report: LTAC Recommendations to Council Sarah Farr (10 minutes)
9. Admin Report: TBD Funding Discussion Erik Lamb (10 minutes)
10. Advance Agenda Mayor Haley (5 minutes)
11. Info Only: Department Monthly Reports; Fire Dept Monthly Report
\[*estimated meeting: 65 mins\]
November 21, 2023 Study Session, 6:00 p.m. \[due Tue Nov 14\]
1. PUBLIC HEARING #3, 2024 Budget Chelsie Taylor (10 minutes)
2. Second Reading Ordinance 23-020 Amending 2023 Budget Chelsie Taylor (10 minutes)
3. Second Reading Ordinance 23-021 Adopting 2024 Budget Chelsie Taylor (10 minutes)
4. Motion Consideration: 2024 Federal Legislative Agenda- Virginia Clough (5 minutes)
5. Motion Consideration: Pools Contract with YMCA John Bottelli (5 minutes)
John Bottelli (10 minutes)
7. Admin Report: Clearview Triangle, CTA-2023-0003- Jerremy Clark (10 minutes)
8. Advance Agenda Mayor Haley (5 minutes)
\[*estimated meeting: 65 mins\]
Executive Session - Review Performance of a Public Employee (60 minutes)
November 28, 2023 No meeting - after Thanksgiving break
December 5, 2023 Study Session, 6:00 p.m. \[due Tue Nov 28\]
Construction Celebration Jill Smith
1. First Reading Ordinance 23-CTA-2023-0003 Jerremy Clark (10 minutes)
2. Motion Consideration: Homeless Action Plan Adoption Gloria Mantz (5 minutes)
3. Admin Report: 2024 Fee Resolution Chelsie Taylor (5 minutes)
4. Admin Report: Spokane Sports funding request, 2024 TPA proceeds Mike Basinger (5 minutes)
5. Advance Agenda Mayor Haley (5 minutes)
\[*estimated meeting: 30 mins\]
December 12, 2023 Formal Meeting, 6:00 p.m. \[due Tue Dec 5\]
1. Consent Agenda (claims, payroll, minutes) (5 minutes)
2. Second Reading Ordinance 23-___ CTA-2023-0003 Jerremy Clark (5 minutes)
3. Motion Consideration: Spokane Sports funding request, 2024 TPA proceeds Mike Basinger (5 minutes)
4. Motion Consideration: 2024 Lodging Tax Awards Sarah Farr (20 minutes)
5. Motion Consideration: 2024 State Legislative Agenda Virginia Clough (5 minutes)
6. Advance Agenda Mayor Haley (5 minutes)
7. Info Only: Department Monthly Reports; Fire Dept Monthly Report
Executive Session - Review Performance of a Public Employee (60 minutes)
Draft Advance Agenda 11/3/2023 9:46:58 AM Page 1 of 2
th
December 18, 2023 Special Meeting, 2:30PM @ City Hall, N212 4 District Legislators
December 19, 2023 Study Session, 6:00 p.m. \[due Tue Dec 12\]
1. Advance Agenda Mayor Haley (5 minutes)
December 26, 2023 No meeting - Holiday- City Closure
January 2, 2024 Study Session, 6:00 p.m. \[due Tue Dec 26\]
1. Advance Agenda Mayor (5 minutes)
January 9, 2024 Formal Meeting, 6:00 p.m. \[due Tue Jan 2\]
1. Consent Agenda (claims, payroll, minutes) (5 minutes)
2. Advance Agenda Mayor (5 minutes)
January 16, 2024 Study Session, 6:00 p.m. \[due Tue Jan 9\]
1. Advance Agenda Mayor (5 minutes)
*time for public or council comments not included
OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS:
9-1-1 calls (delays, holding, etc.)
Appleway Trail Amenities
Basement space
Gang Task Force Update
Governance Manual
Mirabeau Park Forestry Mgmt.
ORV usage on streets
Park Camera Update
Park Lighting
PFD Presentation
Public Safety Comparison
Prosecutor Services
Protection of Utility Infrastructures
SCRAPS
St. O&M Pavement Preservation
Street Scaping, signs, trees, etc.(info)
Vehicle Wgt Infrastructure Impact
Yellowstone Franchise Agreement
Zayo Franchise Ordinance
Draft Advance Agenda 11/3/2023 9:46:58 AM Page 2 of 2