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2024, 02-20 Study Session AGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING STUDY SESSION FORMAT Tuesday, February 20, 2024 6:00 p.m. Remotely via ZOOM Meeting and In Person at Spokane Valley City Hall, Council Chambers 10210 E. Sprague Ave. Spokane Valley, WA 99206 Council Requests Please Silence Your Cell Phones During Council Meeting NOTE:Members of the public may attendSpokane Valley Council meetings in-person at the address provided above, or via Zoom at the link below. Members of the public will be allowed to comment in- person or via Zoom as described below. Public comments will only be accepted for those items noted on the agenda as “public comment opportunity.” If making a comment via Zoom, comments must be received by 4:00 pm the day of the meeting. Sign up to Provide Oral Public Comment at the Meeting via Calling-In Submit Written Public Comment Prior to the Meeting Join the Zoom WEB Meeting ------------------------------------------------------------------------------------------------------------------------------- CALL TO ORDER ROLL CALL APPROVAL OF AGENDA PROCLAMATION: GENERAL PUBLIC COMMENT OPPORTUNITY: This is an opportunity for the public to speak on any subject except agenda action items, as public comments will be taken on those items where indicated. Please keep comments to matters within the jurisdiction of the City Government. This is not an opportunity for questions or discussion. Diverse points of view are welcome but please keep remarks civil. Remarks will be limited to three minutes per person. If a person engages in disruptive behavior or makes individual personal attacks regarding matters unrelated to City business, then the Council and/or Mayor may end that person’s public comment time before the three-minute mark. To comment via zoom: use the link above for oral or written comments as per those directions. To comment at the meeting in person: speakers may sign in to speak but it is not required. A sign-in sheet will be provided at the meeting. PRESENTATION: 1. Presentation - Lower Snake River Dam Preservation – Virginia Clough, Dan Wilson, Chelsea Martin and Kyle England ACTION ITEMS: 2. Second Reading: Ordinance 24-001 Amending Planning Commission Meeting Requirements – Tony Beattie 3. Resolution 24-003- Planning Commission meeting location – Tony Beattie \[public comment opportunity\] NON-ACTION ITEMS: 4. Admin Report: RCO Grant Update, Flora Park – John Bottelli 5. Admin Report: 2024 Capital Improvement Projects – Erica Amsden & Robert Lochmiller 6. Admin Report: Street Vacation (STV-2024-0001) – Lori Barlow 7. Advance Agenda – Mayor Haley Council Agenda February 20, 2024 Page 1 of 2 COUNCIL COMMENTS CITY MANAGER COMMENTS EXECUTIVE SESSION: Pending Litigation \[RCW 42.30.110(1)(i)\] & Potential Acquisition of Real Estate \[RCW 42.30.110(1)(b)\]. (Proposed motion: I move Council adjourn into executive session for approximately 30 minutes to discuss pending litigation and to discuss potential acquisition of real estate, and that no action will be taken upon return to open session.) ADJOURN Council Agenda February 20, 2024 Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 20, 2024 Department Director Approval: Check all that apply: consent old business new business public hearing informationadmin. reportpending legislationexecutive session AGENDA ITEM TITLE:Lower Snake River DamPreservation GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: None BACKGROUND: The City of Spokane Valley recently joined Greater Spokane, Inc. (GSI) and other regional partners in submitting testimony to U.S. Rep. Cathy McMorris Rodgers and the U.S. House Energy and Commerce Committee in support of maintaining the Columbia River System including the Lower Snake River dams. The City Council asked for more information, so we have invited some of our community partners to provide a brief presentation on the benefits of the Lower Snake River dams and the importance of hydropower in our region. Joining us at the February 20 City Council meeting are: Chelsea Martin, Government Relations and Communications Coordinator at Modern Electric Kyle England, Sr. Director of External Affairs at Kaiser Aluminum Dan Wilson, Legislative Affairs of Local 338 at United Steelworkers Ms. Martin, Mr. England, and Mr. Wilson will provide a short presentation and answer any questions. This presentation is a precursor to our City’s trip to Washington, D.C. in March to discuss our 2024 federal legislative agenda with our congressional delegation. OPTIONS: N/A RECOMMENDED ACTION OR MOTION: Discussion and consensus if Council would like to amend its 2024 Federal Legislative Agenda to add this item. BUDGET/FINANCIAL IMPACTS: N/A STAFF CONTACT: Virginia Clough, Legislative Policy Coordinator ATTACHMENTS: PowerPoint Presentation CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 20, 2024 Department Director Approval: Check all that apply: consent old business new business public hearing information admin. report pending legislation executive session AGENDA ITEM TITLE: Second Ordinance Reading: Ordinance 24-001 Amending Planning Commission Meeting Requirements GOVERNING LEGISLATION: Chapter 18.10 Spokane Valley Municipal Code (SVMC); chapter 36.70A RCW; RCW 35A.63.140; RCW 35.63.040 PREVIOUS COUNCIL ACTION TAKEN: Approval of Ordinance 07-015 § 4. Administrative report re Ordinance 24-001 on January 9, 2024. First ordinance reading February 6, 2024. BACKGROUND: Ordinance 24-001 is a city-initiated code text amendment (CTA-2023-0004) revising SVMC 18.10.030 to provide flexibility in the number of required Planning Commission meetings. Currently, SVMC 18.10.030 requires the Planning Commission to meet at least one time every month. If passed, this change would require the Planning Commission to hold at least one regular meeting each month, not less than nine months in each year. Further, it would ensure that there are not two consecutive months without a meeting. The Planning Commission considered CTA-2023-0004 at a study session on October 12, 2023, and held a public hearing on November 9, 2023. Along with a draft ordinance, City Council is provided with the Planning Commission’s signed Findings and Recommendation. This draft ordinance also takes into account the minor language change proposed by Council at the January 9, 2024 Administrative Report, which would cancel the first regularly scheduled Planning Commission meeting in a January that follows City Council elections. OPTIONS: Move to approve Ordinance 24-001 amending SVMC 18.10.030 related to Planning Commission meeting requirements; or take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: Move to approve Ordinance 24-001 amending SVMC 18.10.030 related to Planning Commission meeting requirements. BUDGET/FINANCIAL IMPACTS: There are no anticipated financial impacts. STAFF CONTACT: Tony Beattie, Senior Deputy City Attorney ATTACHMENTS: 1) Draft Ordinance 24-001 2) CTA-2023-0004 Findings and Recommendation of the Spokane Valley Planning Commission DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 24-001 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING SPOKANE VALLEY MUNICIPAL CODE SECTION 18.10.030 RELATED TO THE PLANNING COMMISSION MEETING RULES, AND OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley Planning Commission was created pursuant to chapter 18.10 of the Spokane Valley Municipal Code (SVMC); and WHEREAS, the Planning Commission is tasked with determining its meeting schedule within the bounds set by SVMC 18.10.030; and WHEREAS, pursuant to the Planning Commission Rules of Procedure, the Planning Commission meets at 6:00 p.m. on the second and fourth Thursdays of the month unless a meeting is cancelled; and WHEREAS, pursuant to SVMC 18.10.030(B) the Planning Commission is currently required to meet at least one time every month; and WHEREAS, decreasing the required meetings of the Planning Commission provides flexibility without compromising efficiency; and WHEREAS, CTA-2023-0004 is a City-initiated code text amendment to revise SVMC 18.10.030 to decrease the number of required meetings to one regular meeting each month not less than nine months in each year; and WHEREAS, on October 5, 2023 the Washington State Department of Commerce was notified pursuant to RCW 36.70A.106, providing a 60 day notice of intent to adopt amendments to Spokane Valley development regulations; and WHEREAS, the Planning Commission held a Study Session related to CTA-2023-0004 on October 12, 2023; and WHEREAS, on October 20, 2023 and October 27, 2023, notice of the Planning Commission public hearing for CTA-2023-0004 was published in the Spokane Valley News Herald; and WHEREAS, on November 9, 2023, the Planning Commission held a public hearing to receive evidence and information, and to provide an opportunity for public testimony. The Commissioners subsequently voted 6-0 to recommend that the City Council approve the CTA-2023-0004 with the modification that there never be two consecutive months without a meeting; and Ordinance 24-001, amending SVMC 18.10.030 Page 1 of 3 DRAFT WHEREAS, the Planning Commission approved the Findings and Recommendations as presented on December 14, 2023; and WHEREAS, the proposed amendments to SVMC 18.10.030 are in the best interests of the health, safety, and welfare of the citizens of the City. NOW THEREFORE, the City Council of the City of Spokane Valley, Spokane County, Washington, do ordain as follows: Section 1. Purpose. The purpose of this Ordinance is to amend section 18.10.030 of the Spokane Valley Municipal Code (SVMC) so as to provide for flexibility in the number of required meetings held by the Planning Commission. Section 2. Findings and Conclusions. The City Council acknowledges that the Planning Commission conducted appropriate investigation and study, held a public hearing on the proposed amendments, and recommends approval of the amendments. The City Council has read and considered the Planning Commission’s findings and recommendation, and makes the following findings: A. The proposed amendment is consistent with the applicable provisions of the Comprehensive Plan: Findings: The Comprehensive Plan does not identify specific goals and policies relevant to the Planning Commission procedures but identifies specific goals and policies to be considered in the development of the comprehensive plan and development regulations. A review of the goals and policies did not identify anything inconsistent with the proposed CTA. The proposed amendment is consistent with the Comprehensive Plan as the amendment establishes the minimum number of meetings required for the Planning Commission to conduct its business as it relates to Comprehensive Plan amendments and other matters such as code text amendments. B. The proposed amendment does bear a substantial relation to public health, safety, welfare, and protection of the environment. Findings: The proposed amendment bears substantial relation to public health, safety, welfare, and protection of the environment. The proposed amendments clarify the required number of meetings the Planning Commission must hold consistent with state law and does not reduce the number of meetings necessary for the Planning Commission to conduct business, nor does it reduce the number of regular meetings scheduled pursuant to the Planning Commission Rules of Procedure. C. Conclusion: The proposed text amendment is consistent with the Comprehensive Plan and bears a substantial relation to public health, safety, welfare, and protection of the environment. Ordinance 24-001, amending SVMC 18.10.030 Page 2 of 3 DRAFT Section 3.Amendment.SVMC 18.10.030 is hereby amended as follows: 18.10.030 Meetings – Rules. A. The planning commission shall every year organize and elect from its members a chair, who shall preside at all meetings of the planning commission and perform such other functions as determined by rule. A vice chair shall be elected to preside in the absence of the chair. A majority of the planning commission members shall constitute a quorum for the transaction of business, and a majority vote of those present shall be necessary to carry any proposition. B. The planning commission shall determine a regular meeting schedule (time, place and frequency) and shall meet hold at least one regular meeting each time every month not less than nine months in each year, provided that there are never two consecutive months without a meeting. Provided further thatthe Planning Commission shall not meet on the first regularly scheduled meeting date in any January which follows City Council elections. All meetings shall be open to the public. C. The planning commission shall adopt such rules and procedures as are necessary for the conduct of business, subject to the approval of city council, and shall keep a recording of its proceedings. D. All hearings before the planning commission shall be conducted in the manner set forth in Appendix B. Section 4. Other sections unchanged. All other provisions of chapter 18.10 SVMC not specifically referenced hereto shall remain in full force and effect. Section 5. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 6. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City of Spokane Valley as provided by law. Passed this day of __, 2024. Pam Haley, Mayor ATTEST: Marci Patterson, City Clerk Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 24-001, amending SVMC 18.10.030 Page 3 of 3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 20, 2024 Department Director Approval: Check all that apply: consent old business new business public hearing informationadmin. reportpending legislationexecutive session AGENDA ITEM TITLE: Resolution 24-003Planning Commission Rules of Procedure Amendment GOVERNING LEGISLATION: SVMC 18.10.030 PREVIOUS COUNCIL ACTION TAKEN: Resolution 23-008 Adopting the Spokane Valley Planning Commission Rules of Procedure. BACKGROUND: Due to City Hall remediation work it was necessary for the City of Spokane Vally Planning Commission to temporarily relocate to CenterPlace Regional Event Center for its regularly scheduled meetings. This required a minor amendment to the Planning Commission Rules of Procedure. Now that the Planning Commission and City Council is able to meet in City Hall it is necessary to amend the rules again. Pursuant to SVMC 18.10.030(C), the Planning Commission’s rules of procedure are subject to City Council approval. On January 25, 2024, the Planning Commission recommended that the City Council adopt a Resolution 24-003 to change the meeting location back to City Hall. OPTIONS: (1) Adopt Resolution 24-003, or (2) take other action as deemed appropriate. RECOMMENDED ACTION OR MOTION: I move to adopt Resolution 24-003 adopting the Planning Commission Rules of Procedure to relocate regular meetings to City Hall Council Chambers. BUDGET/FINANCIAL IMPACTS: N/A STAFF CONTACT: Tony Beattie, Senior Deputy City Attorney ___________________________________________________________________________ ATTACHMENTS: Resolution 24-003 and attached Planning Commission Rules of Procedure CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 24-003 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING THE CITY OF SPOKANE VALLEY REVISED PLANNING COMMISSION RULES OF PROCEDURE; AND OTHER MATTERS RELATED THERETO. WHEREAS, Spokane Valley Municipal Code Section 18.10.030 establishes the rules for the Spokane Valley Planning Commission, and mandates that the Planning Commission shall adopt rules and procedures as are necessary for the conduct of business, subject to the approval of the City Council; and WHEREAS, the Planning Commission Rules of Procedure were last updated and approved by the City Council on June 8, 2023; and WHEREAS, the Planning Commission Rules of Procedure state that meetings shall be held at CenterPlace Regional Event Center, unless otherwise identified in the notice of meeting; and WHEREAS, the Planning Commission recommended revisions to their rules on January 25, 2024, which relocates regular meetings to City Hall Council Chambers at 10210 E. Sprague Avenue, Spokane Valley; and WHEREAS, the Planning Commission may now return to City Hall after having to relocate due to Council Chamber repairs. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington as follows: Section 1. Adoption of Spokane Valley Planning Commission Rules of Procedure. The Spokane Valley City Council hereby adopts the Spokane Valley Planning Commission Rules of Procedure as recommended by the Planning Commission on January 25, 2024, which are attached hereto and made a part hereof. Section 2. All prior Planning Commission Rules of Procedure are repealed. Any previously adopted versions of the Planning Commission Rules of Procedure and the resolutions which adopted those previous versions, are hereby repealed in their entirety. Section 2. Effective Date. This resolution shall be in full force and effect upon adoption. Adopted this __ day of February 2024. CITY OF SPOKANE VALLEY Pam Haley, Mayor ATTEST: Approved as to form: Marci Patterson, City Clerk Office of the City Attorney Resolution 24-003 Adopting Planning Commission Rules of Procedure Page 1 of 1 City of Spokane Valley Planning Commission Rules of Procedure Adopted by Planning Commission 02-19-05 Revised by Resolution 10-004, 02-09-2010 Revised by Resolution 11-010, 11-29-2011 Revised by Resolution 12-006, 10-30-2012 Revised by Resolution 20-003, 03-24-2020 Revised by Resolution 23-008, 06-20-2023 Revised by Resolution 24-003, **-**-2024 On June 8, 2023January 25, 2024, these Revised Rules of Procedure were adopted by the Planning Commission, pending approval of City Council. ORGANIZATION AND RULES OF PROCEDURE 1. Name The “City of Spokane Valley Planning Commission,” hereinafter referred to as the “Commission" is an advisory body created by the City Council for purposes consistent with chapter 18.10 of the Spokane Valley Municipal Code (SVMC). 2. Location The Commission meetings shall be held at CenterPlace Regional Event Center, 2426 N. Discovery Place, Spokane Valley, WashingtonCity Hall Council Chambers, 10210 E. Sprague Avenue, Spokane Valley, WA, unless otherwise identified in the notice of meeting. 3. Officers A. Unless otherwise required by a vacancy in office, the Commission shall organize every year in accordance with chapter 18.10 SVMC. B. Officers of the Commission shall be elected from its membership; the officers shall be Chair and Vice Chair. C. Commission members must have served at least one full calendar year to be eligible to be elected as an Officer. D. The Chair shall preside over the Commission meetings and exercise all powers incidental to the office, retaining however, the full right as a member of the Commission to propose motions, second motions, and have a vote recorded on all matters of the Commission. E. In the absence of the Chair from any meeting, the Vice-Chair shall perform all the duties incumbent upon the Chair, and retain the full right as a member of the Commission in the same manner as the Ch air. 4. Secretary of the Commission A. The City Manager shall assign a Secretary to the Commission. Planning Commission Rules of Procedure Amendment Page 1 of 8 B. The Secretary shall provide for a recording of all Commission meetings, including public hearings, and shall ensure that summary minutes of all public hearings and meetings are prepared, approved, and filed in the public record. C. The Secretary shall conduct and record a roll call of the Commission members at each meeting, public hearing and study session. 5. Attendance: A. Excused Absences: Members of the Commission may be excused from meetings with notification to the Chair, Vice Chair, Secretary or Building Official,prior to the meeting, and by stating the reason for the inability to attend. Following or prior to roll call, the Presiding Officer shall inform the Commission of the member’s absence, and inquire if there is a consent motion to excuse the member. The motion shall be non-debatable. Upon consent by a majority of members present, the absent member shall be considered excused and the Secretary shall make an appropriate notation in the minutes. B. Unexcused Absences: A Commissioner’s responsibility to attend Commission meetings should not be taken lightly, nor should a decision to remove a Commissioner for missing meetings. As soon as possible after two consecutive unexcused absences, and prior to a third consecutive unexcused absence, the absent Commissioner must request a leave of absence if they desire to remain on the Commission. At a third consecutive meeting where a Commissioner is not excused and there has been no request for a leave of absence, the absent Commissioner’s seat shall be forfeited effective immediately. C. Leave of Absence: 1. A Commissioner whose serious health or physical condition would prevent them from performing the duties of the Planning Commission may ask to be placed on a leave of absence under the following conditions: 2. Such serious health or physical condition must be certified in writing by a medical physician. 3. The request for a leave of absence shall be in writing, and hand-delivered or mailed to the Secretary of the Commission or Building Official at least one week prior to the date when such leave would commence. 4. The request for a leave of absence must state the anticipated date the Commissioner will resume their duties. 5. By majority vote of the whole Commission, a leave of absence shall be granted as follows: 6. The absence shall not exceed 90 days from the date the motion is passed by Commission; 7. At the end of the 90-day leave of absence, the absent Commissioner shall either: a. Return to normal Commission duties commencing with the first Thursday meeting following the end of the 90-day leave; or b. Submit a letter of resignation to the Secretary of the Commission. A leave of absence may only be granted twice during a Commissioner’s three-year term, with no less than six months between each request. Upon approval of a leave of absence, the absent Commissioner shall not be replaced with a pro-tem Commissioner during the absence. Planning Commission Rules of Procedure Amendment Page 2 of 8 6. Election of Officers A. Officers shall be elected at the first regular meeting in January of each year, by majority vote of the membership of the Commission. Terms of office shall run from the first January meeting until December 31, or until a successor has been elected. No Commission member shall serve more than two full consecutive terms as Chair of the Commission. No Commission member shall serve as Vice-Chair for more than two full consecutive terms. B. In the event that the Commission has no sitting Chair at the first regular meeting in January, the Vice-Chair will preside over the Commission until officers are elected. If at the first regular meeting in January, both the Chair and Vice-Chair are no longer Commission members, the Secretary will preside over the meeting until Officers are elected. C. A vacancy in either the Chair or Vice-Chair shall be filled by a special election, to be held at a convenient time with a majority present. In the event that the office of Chair is vacated, the Vice- Chair shall serve in that capacity until the required special election is held. No member can hold two office positions concurrently. 7. Rules of Order The Secretary shall serve as the official parliamentarian for all meetings and shall keep a copy of the current “Robert’s Rules of Order” in the Council Chambers during Commission meetings. Robert’s Rules of Order shall govern the conduct of all public meetings of the Commission except when they conflict with these Rules of Procedure. 8. Quorum A quorum shall consist of a majority of the Commission and no action can be taken in the absence of a quorum except to adjourn the meeting to a subsequent date. A quorum must be present for all meetings. 9. Voting A. The affirmative vote of a majority of those present shall be necessary for the adoption of any motion or other general matter. B. For the conduct of business dealing with the adoption or changes to the City’s Comprehensive Plan, at least four affirmative votes must be cast. No proxy shall be allowed. C. Commission members present when the question was called shall give their vote. If any Commission member refused to vote “aye” or “nay” their vote shall be counted as a nay vote, unless the Commission member has recused themselves due to actual or perceived appearance of a conflict of interest, which shall be so stated prior to the vote at hand. Abstentions are not permitted. D. No member may participate or vote on a matter unless the member has been in attendance at all public hearings regarding such matter, or has listened to the recording of the public hearing and reviewed the written record of the matter in question. E. Election of Officers. Each officer, Chair and Vice Chair, must receive a majority vote of the Commission in order to be elected to the position. Voting may be taken by paper ballot. 10. Meetings A. There shall be at least one regular meeting each month with additional meetings scheduled as nd necessary, except when cancelled as noted below. Regular meetings shall be scheduled on the 2 th and 4Thursdays of the month, commencing at 6:00 p.m. and ending not later than 9:00 p.m. Meeting ending time may be extended by a majority vote of the Commission. Meetings may be used for general planning matters, study sessions or public hearings as described below. Planning Commission Rules of Procedure Amendment Page 3 of 8 1. Meetings on General Planning Matters. General planning matters to be reviewed by the Commission will typically be preceded by a study session of the Commission to discuss the issues with City staff. Generally, no testimony from the public shall be taken at a study session. 2. Public Hearing Meeting. A public hearing is a meeting to provide the public an opportunity to comment or give testimony on a proposed action or items such as the Comprehensive Plan, or development regulations. The Commission may deliberate upon the item immediately after the hearing, or during another scheduled meeting(s). 3. Scheduled meetings may be canceled or convened at other times if deemed necessary by the Chair or, in the absence of the Chair, by the Vice-Chair. Notice of cancellation shall be given to Commission members, and to the public by posting a notice at City Hall and on the City's website. 4. The recommended order of business for meetings is: a. Call to order by Chair. b. Pledge of Allegiance. c. Roll call by Secretary. d. Approval of Agenda. e. Approval of minutes. f. Commission member reports. g. Administrative reports. h. Public comment. i. Commission business. j. For the good of the order. k. Adjournment. B. Commission meetings shall be held pursuant to the Open Public Meetings Act, chapter 42.30 RCW. C. Special meetings may be called: 1. By a written or verbal request to the Chair, or in the Chair’s absence, to the Vice-Chair, or by a majority of the members of the Commission, or City staff. 2. By approved motion of the Commission. 3. Notice of a special meeting shall be provided as required pursuant to chapter 42.30.080 RCW, including posting notice of such meeting at least 24 hours before the time of such meeting as specified in the notice. 11. Conduct of Hearings A. Actions for a Commission Public Hearing. 1. Prior to the start of the public hearing, the Chair may require that all persons wishing to be heard sign in with the Secretary, giving their name, city of residence, the agenda item, and whether they wish to speak as proponent, opponent, or otherwise. Any person who fails to sign in shall wait to speak until all those who have signed in have had an opportunity to speak; and when they speak at the hearing, shall give their name and city of residence. The Chair, subject to concurrence by the majority of the Commission, may establish time limits and otherwise Planning Commission Rules of Procedure Amendment Page 4 of 8 control presentations. Such limits shall be established and announced prior to beginning the hearing. The Chair may change the order of speakers so that testimony is heard in the most logical groupings, (i.e., proponents, opponents, adjacent owners, vested interests, etc.). 2. The Chair shall introduce each agenda item, open each public hearing, and announce the following Rules of Order: a. All public comments shall be made from the speaker's podium and shall be directed to the Commission. Any individual making comments shall first give their name and city of residence. This is required because an official recorded transcript of the public hearing is being made. b. It is not necessary to be a proponent or opponent in order to speak. Those who are neither a proponent nor an opponent, should speak during the proponent portion and indicate that they are neither a proponent nor an opponent. c. No comments shall be made from any other location, and anyone making “out of order" comments shall be subject to removal from the meeting as allowed by law. d. We ask that there be no demonstrations, applause or other audience participation during or at the conclusion of anyone's presentation. It is distracting to the Commission and takes time away from the person who is testifying.. e. Please limit your testimony to three minutes. (unless a majority of the Commission agrees to allow the Chair to extend time) f. These rules are intended to promote an orderly system of holding a public hearing and to give all that wish to speak an opportunity to be heard. B. When the Commission conducts a hearing to which the Appearance of Fairness Doctrine applies, the Commission members should give consideration as to whether they have: 1. A demonstrated bias or prejudice for or against any party to the proceedings; 2. A direct or indirect financial interest in the outcome of the proceeding; 3. A prejudgment of the issue prior to hearing the facts on the record, or 4. Had ex parte contact with any individual, excluding staff, with regard to an issue prior to the hearing. Please refer to Section 16(B) for more specific information on how to proceed where there has been an ex parte communication. If any Commission member should determine that items (C)(1-4) should apply to them, they should consult with a member of the legal staff, prior to the meeting, to determine if a conflict of interest violation exists pursuant to the Appearance of Fairness Doctrine. If such a violation or a perception of a violation exists, the Commissioner should recuse themselves. C. Conducting the Public Hearing 1. The Chair will announce the matter and open the public hearing, stating the time. 2. The Chair will allow staff to describe the matter under consideration and place the issue and any documents into the public record. 3. The Chair will inquire as to whether Commission members have any questions of staff. If any Commission member has questions, the appropriate individual will be recalled. 4. The Chair will allow proponents, opponents and the public to offer testimony and evidence on the pending matter. The Chair may allow Commission members to ask questions of any person at the conclusion of their testimony. Planning Commission Rules of Procedure Amendment Page 5 of 8 5. At the conclusion of the public testimony, the Chair may ask staff if there is any additional information, testimony or evidence to submit for the record. 6. The Chair will then either close or continue the public hearing and state the time for the record. Additional testimony may not be requested or considered after the closing of the public hearing, however, the Chair may declare that the public hearing will remain open until a date certain for the purpose of receiving written testimony or materials. 7. The Chair will inquire if there is a motion by any Commission member. If a motion is made, it shall be in the form of an affirmative motion. Affirmative motions are preferred to prevent “approval by default” of a failed negative motion. Following the motion and its second, discussion will occur among Commission members. 8. The Chair will inquire if there is any further discussion by the Commission members. 9. The Chair will inquire if there are any final comments or recommendations from staff. 10. The Chair will inquire of the Commission members if they are ready for the question. 11. The Chair will call for the vote on the motion and, following the vote, announce the outcome of the vote. 12. Pre-filing of testimony or evidence is encouraged and may be delivered to City staff in advance of a hearing. 12. Agenda, Staff Reports and Minutes for Regular Meetings. A. A copy of the agenda for every regular meeting of the Commission will be sent to each member up to seven days prior to the date of the meeting. B. Staff reports will be sent to Commission members with the agenda. Agendas and staff reports will be made available to applicants and the public at the same time. 13. Minutes and Communications with the City Council. A. Minutes of all meetings shall be kept, and the complete files of proceedings and actions taken in connection therewith shall be considered the public record and filed with the City Clerk. B. The Secretary shall provide the Commission members with a set of minutes of the previous meeting. These minutes shall be considered for approval by the Commission at a regularly scheduled public meeting and upon approval, shall become part of the official record of action of the Commission. Approved and signed minutes shall also be transmitted to the City Clerk. 14. Recording of Meetings Whenever possible, proceedings of all public hearings, meetings, study sessions and any special meeting shall be recorded and retained in accordance with the Washington State Archives Retention Schedule. 15. Statement of Ethics / Code of Conduct A. Statement of Ethics. It is hereby recognized and established that high moral and ethical standards of Commission members are vital and essential to provide unbiased, open, and honest conduct within all phases and levels of government; that rules of ethics are helpful in guiding Commission members to eliminate or prevent actual or perceived conflicts of interest in public office, and to improve and elevate standards of public service so as to promote and strengthen the confidence, faith and trust of the people of the City of Spokane Valley in their local government. B. Interests in Contracts Prohibited; Exceptions. No Commission member shall be beneficially interested, directly or indirectly, in any contract which may be made by, through, or under the supervision or direction of any City of Spokane Valley employee, in whole or in substantial part, Planning Commission Rules of Procedure Amendment Page 6 of 8 or which may be made for the benefit of his or her office, or accept, directly or indirectly, any compensation, gratuity or reward in connection with such contract from any person beneficially interested therein. The foregoing shall not apply to the exceptions specified in RCW 42.23.030, which are incorporated herein as if fully set forth. C. Conflicts of Interest 1. A Conflict of Interest includes: a. Engaging in a transaction or activity which impairs, or would to a reasonable person appear to impair, the Commission member’s independence of judgment or action in the performance of their official duties; b. A Commission member having a financial or other private or personal interest in any matter upon which the member is required to act in the discharge of his or her official duties; c. A “Professional Conflict of Interest” includes any real or perceived conflict of interest caused by circumstances such as a Commission member’s employment, past or present. Where the Commission member’s employer or professional activity is only tangentially related to a matter before the Commission, recusal need not occur if the Commission member can reasonably conclude that the connection is or was remote and inconsequential. d. If a Commission member is required to refrain from deliberation or participation by their employer because of a real or perceived conflict of interest, then the Commission member will be allowed to recuse or withdraw from that deliberation. 2. Conflict of Interest Procedure: Every Commission member who has a conflict of interest shall publicly disclose the conflict at the next Commission meeting after the Commission member discovers the conflict. If a discovery or determination of a conflict is made during a Commission meeting, the Commission member shall publicly disclose the conflict at that time. The nature and extent of such conflict of interest shall be fully disclosed, and a summary of the same shall be incorporated into the official minutes of the Commission proceedings. a. If a Commission member feels that they cannot be unbiased because of any conflict of interest, the Commission member shall recuse themselves from further proceedings on the issue. Such Commission member shall make a public statement disclosing the reasons why the Commission member believes they are disqualified, and state they are recusing themselves from the issue. The disqualified Commission member will then leave the Council Chambers until such time as the issue at hand has been disposed of in the regular course of business. If there are other matters on the agenda, then the disqualified Commission member must return to the Council Chambers to participate in the other matters as soon as the Commission ends discussion of the matter in which the disqualified Commission member has a conflict of interest. D. Other Prohibited Acts. Commission members are prohibited from: 1. Acting in a manner which would result in neglect of duty, misfeasance or malfeasance in office. 2. Acting in a manner that intentionally disrupts Commission meetings. 3. Using their position to secure special privileges or exemptions for themselves or others. 4. Directly or indirectly receiving, accepting, taking, seeking, or soliciting anything of economic value regardless of the amount, as a gift, gratuity, or favor. 5. Engaging in or accepting private employment or rendering services for any person or engaging in any business or professional activity when such employment, service or activity is incompatible with the proper and faithful discharge of their official duties as a Commission Planning Commission Rules of Procedure Amendment Page 7 of 8 member, or when it would require or induce the Commission member to disclose confidential information acquired by reason of such official position. 6. Disclosing confidential information gained by reason of their membership on the Commission or using such information for their personal gain or benefit. 7. Engaging in any meeting that violates the Open Public Meetings Act (OPMA). The OPMA strictly forbids any meeting of a quorum of the Commission during which any City business is discussed. The OPMA provides that Commissioners may: a. meet informally in less than a quorum and discuss City business, and b. meet in a quorum if City business is not discussed. However, Commissioners are encouraged to be mindful that such meetings risk creating the appearance of a violation of the OPMA and such meetings should be avoided. 16. Appearance of Fairness A. The Commission shall adhere to the applicable requirements of the Appearance of Fairness Doctrine, chapter 42.36 RCW. B.During the pendency of any quasi-judicial proceeding, no Commission member may engage in ex parte communications with proponents or opponents about any proposal involved in the pending proceeding, unless:: 1. The Commission member places on the record the substance of such oral or written communications; and 2. The Commission member provides a public announcement of the content of the communication and of the parties’ right to rebut the substance of the communication at each hearing where action is taken or considered on the subject. This does not prohibit correspondence between a citizen and Commission members if the correspondence is made part of the record, when it pertains to the subject matter of a quasi-judicial proceeding. (RCW 42.36.060) 17. Review of These Rules of Procedure The Commission shall review these rules of procedure on the first anniversary of their adoption and every three years thereafter. Proposed changes upon the recommendation of the City Attorney may be brought forward as appropriate. Any amendments identified by the Commission or the City Attorney shall be forwarded to the City Council for review and ratification. Planning Commission Rules of Procedure Amendment Page 8 of 8 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 20, 2024 Department Director Approval: Check all that apply: consent old business new business public hearing information admin. report pending legislation executive session AGENDA ITEM TITLE: Admin Report: RCO Grant Update: Flora Park Property GOVERNING LEGISLATION: N/A. PREVIOUS COUNCIL ACTION TAKEN: May 20, 2020 – Council Resolution 20-008 approving a grant application to Washington Recreation and Conservation Office (RCO) for the Flora Road Property acquisition. October 6, 2020 – Council Motion authorizing staff to finalize and execute documents necessary to acquire the Flora Property. BACKGROUND:The City of Spokane Valley applied for a Washington Wildlife and Recreation Program (WWRP) Acquisition Grant in 2020 for the purchase of the Flora Road Property under a waiver of retroactivity, which allowed the City to proceed with the property purchase and seek reimbursement of a portion of the property acquisition after closing. The City closed on the purchase of 45.63 acres of land from the Washington Department of Transportation (DOT) on February 23, 2021 for $2,091,600.00 and was subsequently awarded a $1,000,000.00 grant for reimbursement of portion of the acreage acquired on June 30, 2021. The City excluded approximately 2.7 acres of land from the grant application to allow the City more flexibility in recreational uses on the site, such as a kayak rental facility or other concessionaire. Through the City’s update of its Tourism Strategy in 2022 and 2023 the opportunity to develop an outdoor cross country running facility on the Flora Property was identified as a high priority. To maximize the use of the site for a cross country complex, a high-level master planning process was undertaken in 2023 to identify a potential course layout and the most suitable acres to exclude from the grant-encumbered property to allow for support facilities and/or other uses not eligible under the grant. For example, the cross country complex would benefit from a permanent clubhouse with athlete support facilities including offices, designated restrooms for drug testing, and possible concessions. Through the master planning process, a specific location has been identified on the site for these facilities, and an additional separate location was also set aside for a potential water sports rental facility. The excluded acres and the acres to be encumbered by the grant have been legally described by a surveyor and reviewed and approved by the RCO. As a final condition for grant reimbursement the City is obligated to execute and record a Deed of Right to Use Land for Public Outdoor Recreation Purposes. The Deed of Right identifies 52.90 acres of the Flora Property that were partially paid for with the RCO grant and conveys to the people of the state of Washington the right to preserve, protect, access, and/or use the property for public purposes consistent with the funding source and project agreement. City Council Resolution 20-008, which was adopted on May 12, 2020, authorized the City Manager to sign the Grant Agreement, any Agreement Amendments, and all applicable property and real estate documents including the Deed of Right. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion BUDGET/FINANCIAL IMPACTS: $1,000,000 reimbursement for the Flora Property acquisition. STAFF CONTACT: John Bottelli, Parks & Recreation Director, Mike Basinger, Economic Development Director ATTACHMENTS: PowerPoint Presentation, Deed of Right Document Upon Recording, Please Return To: Washington State Recreation and Conservation Office PO Box 40917 Olympia, WA 98504-0917 Attn: Allison Delwoo DEED OF RIGHT TO USE LAND FOR PUBLIC OUTDOOR RECREATION PURPOSES Flora River Trail Property Grantor: City of Spokane Valley (Sponsor Name) Grantee: STATE OF WASHINGTON, acting by and through the WASHINGTON STATE RECREATION AND CONSERVATION FUNDING BOARD and the WASHINGTON STATE RECREATION AND CONSERVATION OFFICE (RCO), including any successor agencies Abbreviated Legal Description: A portion of Section 07 of Township 25 North, Range 45 Eash, Willamette Meridian (More particularly described in Exhibit “A” (Legal Description) and as depicted in Exhibit “B” (Property Map)), Assessor’s Property Tax Parcel Number(s): 55072.0324, 55072.0318 Reference Numbers of Documents Assigned, Released, Conveyed, or Related: Page 1 of 12 The Grantor enters this Deed for and in consideration of grant funding coming in whole or in part from the Washington Wildlife and Recreation Account. Such grant and this Deed aremade pursuant to the Grant Agreement entered into between the Grantor and the Grantee entitled Flora nd Road River Trail Property, Project Number 20-1308A signed by the Grantor on the 2day of nd August, 2021, and the Grantee the 2 day ofAugust, 2021, and supporting materials which are on file with the Grantor and the Grantee in connection with the Grant Agreement. The Grantor hereby conveys and grants to the Grantee as the representative of the people of the State, the right to enforce the following duties: 1. The Grantor shall take such reasonable and feasible measures as are necessary to protect the Real Property as described in Exhibit A: Legal Description for Washington Wildlife and Recreation Program outdoor recreationpurposes, consistent with the Grant Agreement,so as to provide public access to outdoor recreation opportunities in perpetuity and protect public outdoor recreation and park resources. 2. The Grantor shall allow public access to the Property as provided in the Grant Agreement. Such access shall be subject to the restrictions allowed under the Grant Agreement, by written agreement between the Grantor and Grantee, or under state law. This provision is not intended to prevent reasonable access or use restrictions that are necessary for safe and effective management of the property consistent with outdoor recreation purposes and the Grant Agreement. 3. The Grantor shall provide access to the Grantee to inspect the Real Property for compliance with the terms of this Deed and the applicable Grant Agreement to which the Grantor is a signatory. Such access shall be subject to the restrictions, if any, allowed under the Grant Agreement, by written agreement with the Grantee, or under state law. The Grantor warrants it has and shall maintain the legal right and means to reach the property. 4. Without the prior written consent of the Grantee or its successors, through an amendment to the Grant Agreement or the process set forth below, the Grantor shall not use or allow any use of the Real Property (including any part of it) that is inconsistent with the recreation grant purposes herein granted and as stated in the Grant Agreement. The Grantor shall also not grant or suffer the creation of any property interest that is inconsistent with the recreation grant purposes herein granted and as stated in the Grant Agreement or otherwise approved in writing by the RCO or funding board. Grantee’s consent to an inconsistent use or property interest under this Deed shall be granted only to the extent permitted by law and upon the following three conditions, which ensure the substitution of other eligible land. The conditions are: (1) the Page 2 of 12 substitute recreation land must be of reasonably equivalent usefulness and location for the public outdoor recreation purposes as the Real Property prior to any inconsistent use; (2) the substitute recreation land must be of at least equal fair market value to the Real Property at the time of Grantee’s consent to the inconsistent use; and (3) the fair market value of the Real Property at the time of the Grantee’s consent to the inconsistent use shall not take into consideration any encumbrances imposed on or alterations made to that land as a result of the original state grant and other grants if such encumbrances or alterations reduce the value of the Real Property from what it would be without them. For purposes of this Deed the Grant Agreement includes any amendments thereto that occur prior or subsequent to the execution of this Deed. This Deed contains covenants running with the land and shall be binding upon the Grantor, its successors and assigns, and upon any person acquiring the Property, or any portion thereof, or any interest therein, including a leasehold interest, whether by operation of law or otherwise. If the Grantor sells all or any portion of its interest, the new owner of the Property or any portion thereof (including, without limitation, any owner who acquires its interest by foreclosure, trustee’s sale or otherwise) shall be subject to applicable covenants and requirements under the Deed. This Deed may not be removed or altered from the Real Property, or the Real Property further encumbers, or any property rights in or appurtenant to the Real Property transferred or sold, unless specific written approval has been granted by the Washington State Recreation and Conservation Office and/or the Washington State Recreation and Conservation Funding Board or its successors.No sale or transfer of the Real Property including less than fee conveyance of property interest, or changes to this Deed, shall be made without the written approval of the RCO. Any such sale or transfer of any property interest or rights in the Real Property, or changes to this Deed, or the recording of any encumbrance, covenant, etc. upon the Real Property shall be void when made unless approved in writing by RCO or made part of the Grant Agreement by amendment. The Washington State Recreation and Conservation Office and the Washington State Recreation and Conservation Funding Board and/or its successors shall each have a separate and independent right to enforce the terms of this deed. REMAINDER OF PAGE IS INTENTIONALLY BLANK; SIGNATURE PAGES FOLLOW Page 3 of 12 GRANTOR: Grantor Name By: Name: Title: Dated this ________ day of ______________________, 20 STATE OF WASHINGTON ) ) ss COUNTY OF _______________ ) I certify that I know or have satisfactory evidence that________________________________ is the person who appeared before me, and said person acknowledged that they signed this instrument, on oath stated that they were authorized to execute the instrument and acknowledge it as the ___________________________ for the Grantor, ______________________________ and to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Dated: Signed: Notary Public in and for the State of Washington, residing in ______________________________________. My commission expires ___________________________. REMAINDER OF PAGE IS INTENTIONALLY BLANK; ADDITIONAL SIGNATURE PAGE FOLLOWS Page 4 of 12 GRANTEE: STATE OF WASHINGTON, acting by and through THE WASHINGTON STATE RECREATION AND CONSERVATION FUNDING BOARD, administered by the WASHINGTON STATE RECREATION AND CONSERVATION OFFICE By: Name: Scott T. Robinson Title: Deputy Director Dated this ________ day of ______________________, 20_______ STATE OF WASHINGTON ) ) ss COUNTY OF THURSTON ) I certify that I know or have satisfactory evidence that Scott T. Robinson is the person who appeared before me, and said person acknowledged that they signed this instrument, on oath stated that they were authorized to execute the instrument and acknowledge it as the Deputy Director for the Recreation and Conservation Office and to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Dated: Signed: Notary Public in and for the State of Washington, residing in ______________________________________. My commission expires ___________________________. Page 5 of 12 Page 6 of 12 Page 7 of 12 Page 8 of 12 EXHIBIT B Property Map (remainder of page intentionally left blank – property maps are on the following 3 pages) Page 9 of 12 Page 10 of 12 RCO: 20-1308 Page 11 of 12 RCO: 20-1308 Page 12 of 12 RCO: 20-1308 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 20, 2024 Department Director Approval: Check all that apply: consent old business new business public hearing informationadmin. Reportpending legislationexecutive session AGENDA ITEM TITLE: 2024Capital Improvement Projects GOVERNING LEGISLATION: RCW 35.77.010, Perpetual Advanced Six-Year plans for coordinated transportation program expenditures. PREVIOUS COUNCIL ACTION TAKEN: 6/14/2022-Council passed Resolution 22-010 adopting the 2023-2028 TIP, which included these projects. 6/20/2023-Council passed Resolution 23-007 adopting the 2024-2029 TIP, which included these projects. BACKGROUND: Staff will provide an overview of the projects scheduled for construction in 2024. OPTIONS: Discussion only RECOMMENDED ACTION OR MOTION: Discussion only BUDGET/FINANCIAL IMPACTS: There are sufficient funds to cover the cost for these projects. These projects are funded with a mix of different funds, including City funds, state grants, and/or federal grants. STAFF CONTACT: Erica Amsden, PE, CIP Engineering Manager Robert Lochmiller, PE, CIP Engineering Manager ___________________________________________________________________________ ATTACHMENTS: PowerPoint Presentation CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 20, 2024 Department Director Approval: Check all that apply: consent old business new business public hearing information admin. Report pending legislation executive session AGENDA ITEM TITLE: Proposed Resolution 24-004 setting public hearing for Street Vacation 2024- 0001. GOVERNING LEGISLATION: Chapter 22.140 Spokane Valley Municipal Code; RCW 35A.47.020 and chapter 35.79 RCW. PREVIOUS COUNCIL ACTION TAKEN: None. BACKGROUND: Daniel Bruzas, representing James Boone, LLC, has requested the vacation of the south 60’ X 80’ of Girard Road, and the south 60’ X 95’ of Lily Road, lying north of I-90 and south of Boone Avenue. The segment of Girard Road proposed to be vacated is surrounded by property owned by James Boone, LLC. The segment of Lily Road proposed to be vacated abuts property owned by James Boone, LLC on the east and south. The property was purchased to expand their landscape supply company. Both segments are dead-ends and provided access for previousproperty owners. The segments proposed for vacation are paved with gravel shoulders. The total area requested to be vacated is 10,502 square feet. The Lily right-of-way proposed to be vacated is adjacent to parcels 35131.1182, 35131.1163, (owned by James Boone, LLC) 35131.1116 and 35131.1117 (owned by Avodah, LLC). The Girard right-of-way proposed to be vacated is adjacent to parcels 35131.1145, 35131.1170, 35131.1171, and 35131.1193. All these parcels are owned by James Boone, LLC. A pre-application meeting was conducted on July 5, 2023. The Public Works Department had no major concerns about the proposed vacation, and the fire department had only minor comments to ensure adequate access would remain to the existing structures. OPTIONS: Consensus to place proposed Resolution No. 24-004 on the February 27, 2024 Council consent agenda for setting the date for a public hearing on the street vacation; or take other appropriate action. RECOMMENDED ACTION OR MOTION: Consensus to schedule Resolution No. 24-004, February 27, 2024 consent agenda, which will set the public hearing at the Planning Commission for March 28, 2024 on Street Vacation application STV-2024-0001. BUDGET/FINANCIAL IMPACTS: None STAFF CONTACT: Lori Barlow, Senior Planner ATTACHMENT: PowerPoint Resolution No. 24-004 Girard Lily Park Road RoadThierman Girard Lily LLCAvodah Bradley Road vacatedRoad Survey recorded Ordinance and Record of Staff Review Conditions satisfied City Council Planning Commission City Council set public hearing Application Received DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 24-004 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, SETTING THE PUBLIC HEARING DATE AND TIME FOR THE PLANNING COMMISSION TO CONSIDER STREET VACATION APPLICATION STV-2024-0001 PURSUANT TO RCW 35.79.010 AND SVMC 22.140.020; AND OTHER MATTERS RELATED THERETO. WHEREAS, the City of Spokane Valley has received a Street Vacation Application (File # STV- 2024-0001) from property owner James Boone, LLC to vacate the south 60’X80’ of Lily Road, and the south 60’X95’ of Girard Road located north of I-90 at the terminus of each road. The area of right-of-way is paved with a gravel shoulders. The total area requested to be vacated is 10,502 sq. ft.. The Lily right-of- way proposed to be vacated is located approximately 145’ south of the intersection of Lily Road and Boone Avenue, and adjacent to parcels 35131.1182, 35131.1163, (both owned by James Boone, LLC) 35131.1116 and 35131.1117 (both owned by Avodah, LLC); The Girard right-of-way proposed to be vacated is located approximately 160’ south of the intersection of Girard Road and Boone Avenue and adjacent to parcels 35131.1145, 35131.1170, 35131.1171, and 35131.1193. All parcels are owned by James Boone, LLC; and WHEREAS, RCW 35.79.010 specifies that the legislative authority shall establish by resolution the time when a street vacation application shall be considered by the legislative authority or a committee thereof; and WHEREAS, chapter 22.140 of the Spokane Valley Municipal Code (SVMC) establishes regulations and procedures for the processing of vacations of public streets (hereafter referred to as a “street vacation”); and WHEREAS, SVMC 22.140.030 specifies that the Planning Commission shall conduct the public hearing required pursuant to RCW 35.79.010; and shall develop and forward a recommendation for a requested street vacation to the City Council. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington, as follows: Section 1. Establishment of Public Hearing Date and Time for STV-2024-0001. The required public hearing for Street Vacation Application STV-2024-0001shall be conducted before the Spokane Valley Planning Commission on March 28, 2024, beginning at 6:00 p.m., or as soon thereafter as is feasible, in the City Council Chambers at the City Hall of the City of Spokane Valley, 10210 East Sprague Avenue, Spokane Valley, Washington 99206. Section 2. Effective Date. This Resolution shall be in full force and effect upon adoption. th Adopted this 20 day of February 2024. CITY OF SPOKANE VALLEY ATTEST: Pam Haley, Mayor Marci Patterson, City Clerk Approved as to form: _______________________________________ Office of the City Attorney Resolution No. 24-004 Establishment of Public Hearing Date and Time for STV-2024-0001 Page 1 of 1 DRAFT ADVANCE AGENDA as of February 14, 2024; 11:30 a.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings February 27, 2024 Formal Meeting, 6:00 p.m. \[due Tue Feb 20\] Proclamation: Developmental Disabilities Awareness Month 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Motion Consideration: Public Safety Discussion Erik Lamb (30 minutes) 3. Motion Consideration: Storm Drain Cleaning Services Contract Award Adam Jackson (5 minutes) 4. Admin Report: Potential Grant Opp: Congressionally Directed Spending (CDS) Requests A. Jackson (10 minutes) 5. Admin Report: Potential Grant Opportunity, CDBG Gloria Mantz (10 minutes) 6. Admin Report: Franchise Agreement, Wholesail Networks, LLC Tony Beattie (5 minutes) 7. Admin Report: Franchise Agreement Ziply Fiber Pacific, LLC Tony Beattie (5 minutes) 8. Advance Agenda Mayor Haley (5 minutes) 9. Info Only: Department Monthly Reports; Fire Dept Monthly Report \[*estimated meeting: 75 mins\] March 5, 2024 Study Session, 6:00 p.m. \[due Tue Feb 27\] 1. Resolution: Surplus Property Chelsie Taylor (10 minutes) 2. Motion Consid: Potential Grant Opp: Congressionally Directed Spending (CDS) requests A. Jackson (5 minutes) 3. Admin Report: Capital Projects Grants Review Adam Jackson, Dan Baker (15 minutes) 4. Street Maintenance Interlocal Agreement Bill Helbig (10 minutes) 5. Advance Agenda Mayor Haley (5 minutes) \[*estimated meeting: 45 mins\] March 12, 2024 Formal Meeting, 6:00 p.m. \[due Tue March 5\] 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Admin Report: Rayce Rudeen Foundation Presentation - Erik Lamb, Marsha Malsam (30 minutes) 3. Advance Agenda Mayor Haley (5 minutes) March 19, 2024. NO MEETING WA DC TRIP \[due Tue March 12\] March 26, 2024 Formal Meeting, 6:00 p.m. \[due Tue March 19\] 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Admin Report: Arts Council Contract Virginia Clough, Sarah Farr (5 minutes) 3. Advance Agenda Mayor Haley (5 minutes) 4. Info Only: Department Monthly Reports; Fire Dept Monthly Report April 2, 2024 Study Session, 6:00 p.m. \[due Tue March 26\] 1. Advance Agenda Mayor Haley (5 minutes) April 9, 2024 Formal Meeting, 6:00 p.m. \[due Tue April 2\] 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Advance Agenda Mayor Haley (5 minutes) April 16, 2024 Study Session, 6:00 p.m. \[due Tue April 9\] 1. Presentation: Andrew Ballard Follow up from 2/13/24 Workshop (2 hours) 2. Advance Agenda Mayor Haley (5 minutes) April 23, 2024 Formal Meeting, 6:00 p.m. \[due Tue April 16\] 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Advance Agenda Mayor Haley (5 minutes) Draft Advance Agenda 2/15/2024 12:58:23 PM Page 1 of 2 3. Info Only: Department Monthly Reports; Fire Dept Monthly Report April 30, 2024 Study Session, 6:00 p.m. \[due Tue April 23\] Proclamation: AAPI Heritage Month 1. Advance Agenda Mayor Haley (5 minutes) May 7, 2024 Study Session, 6:00 p.m. \[due Tue April 30\] 1. Advance Agenda Mayor Haley (5 minutes) May 14, 2024 Formal Meeting, 6:00 p.m. \[due Tue May 7\] 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Advance Agenda Mayor Haley (5 minutes) May 21, 2024 Study Session, 6:00 p.m. \[due Tue May 14\] 1. Advance Agenda Mayor Haley (5 minutes) May 28, 2024 Formal Meeting, 6:00 p.m. \[due Tue May 21\] 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Advance Agenda Mayor Haley (5 minutes) 3. Info Only: Department Monthly Reports; Fire Dept Monthly Report June 4, 2024 Study Session, 6:00 p.m. \[due Tue May 28\] 1. Advance Agenda Mayor Haley (5 minutes) June 11, 2024 Formal Meeting, 6:00 p.m. \[due Tue June 4\] 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Advance Agenda Mayor Haley (5 minutes) *time for public or council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: 9-1-1 calls (delays, holding, etc.) Appleway Trail Amenities CTR Agreement Ethics Code Gang Task Force Update Mirabeau Park Forestry Mgmt. ORV usage on streets Park Camera Update Park Lighting Peer Court PFD Presentation Public Safety Comparison Protection of Utility Infrastructures SCRAPS Street Scaping, signs, trees, etc.(info) Vehicle Wgt Infrastructure Impact Yellowstone Franchise Agreement City Brand Update Draft Advance Agenda 2/15/2024 12:58:23 PM Page 2 of 2