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2024, 03-26 Formal MeetingAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT Tuesday, March 26, 2024 6:00 p.m. Remotely via ZOOM Meeting and In Person at Spokane Valley City Hall, Council Chambers 10210 E. Sprague Ave. Spokane Valley, WA 99206 Council Requests Please Silence Your Cell Phones During Council Meeting NOTE: Members of the public may attend Spokane Valley Council meetings in -person at the address provided above, or via Zoom at the link below. Members of the public will be allowed to comment in -person or via Zoom as described below. Public comments will only be accepted for those items noted on the agenda as �nublic comment opportunity" If making a comment via Zoom, comments must be received by 4:00 pm the day of the meeting. • Sign up to Provide Oral Public Comment at the Meeting via Calling -In • Submit Written Public Comment Prior to the Meeting • Join the Zoom WEB Meeting CALL TO ORDER INVOCATION: Pastor Manuel Denning, Fountain Ministries PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: COUNCILMEMBER REPORTS MAYOR'S REPORT PROCLAMATIONS: GENERAL PUBLIC COMMENT OPPORTUNITY: This is an opportunity for the public to speak on any subject except agenda action items, as public comments will be taken on those items where indicated. Please keep comments to matters within the jurisdiction of the City Government. This is not an opportunity for questions or discussion. Diverse points of view are welcome but please keep remarks civil. Remarks will be limited to three minutes per person. If a person engages in disruptive behavior or makes individual personal attacks regarding matters unrelated to City business, then the Council and/or Mayor may end that person's public comment time before the three -minute mark. To comment via zoom: use the link above for oral or written comments as per those directions. To comment at the meeting in person: speakers may sign in to speak but it is not required. A sign -in sheet will be provided at the meeting. NEW BUSINESS: 1. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Council Agenda March 26, 2024 Page 1 of 2 Proposed Motion: I move to approve the Consent Agenda. a. Approval of Claim Vouchers, March 12, 2024, Request for Council Action Form: $260,394.85. b. Approval of Payroll for Pay Period ending March 15, 2024: $562,129.92. c. Approval of Council Meeting Minutes of January 9, 2024 d. Approval of Council Meeting Minutes of January 17, 2024 e. Approval of Council Meeting Minutes of January 23, 2024 £ Approval of Council Meeting Minutes of March 12, 2024 2. Resolution 24-007: Commitment to Safe Communities — Councilmember Yaeger [public comment opportunity] 3. Motion Consideration: Mayoral Appointment — Planning Commission — Mayor Haley [public comment opportunity] 4. Motion Consideration: Street Maintenance Interlocal Agreement — Bill Helbig [public comment opportunity] 5. Motion Consideration: FMSIB Grant Applications — Adam Jackson [public comment opportunity] ADMINISTRATIVE REPORT: 6. Admin Report: Regional Stabilization Center Potential Expansion — Erik Lamb, Justin Johnson 7. Admin Report: Commute Trip Reduction Interlocal — Morgan Koudelka 8. Advance Agenda — Mayor Haley INFORMATION ONLY (will not be reported or discussed): 9. Department Monthly Reports 10. Fire Dept Monthly Report COUNCIL COMMENTS CITY MANAGER COMMENTS ADJOURNMENT Council Agenda March 26, 2024 Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 26, 2024 Department Director Approval: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT 3/5/2024 63500 10,000.00 3/11/2024 63501-63509 102,345.60 3/14/2024 63510-63527 42,615.31 3/15/2024 63528-63557 90,912.91 3/19/2024 63558-63569 14,521.03 TOTAL: 260,394.85 #001 - General Fund 001.011.000. City Council 001.013.000. City Manager 001.013.015. Legal 001.016.000. Public Safety 001.016.016. Precinct Shared Expenses 001.018.013. Deputy City Manager 001.018.014. Finance 001.018.016 Human Resources 001.018.017. Information Technology 001.033.000. Facilities Administration 001.033.033. Facilities — City Hall 001.033.034. Facilities — Other 001.040.000. Community/Public Works -Administration 001.040.041. Engineering 001.040.042.558. Economic Development 001.040.042.565. Housing/Homeless Services 001.040.043. Building 001.040.044. Planning 001.076.000. Parks & Rec—Administration 001.076.300. Parks & Rec-Maintenance 001.076.301. Parks & Rec-Recreation 001.076.302. Parks & Rec- Aquatics 001.076.304. Parks & Rec- Senior Center 001.076.305. Parks & Rec-CenterPlace 001.090.000.511. General Gov't- Council related 001.090.000.514. General Gov't -Finance related 001.090.000.517. General Gov't -Employee supply 001.090.000.518. General Gov't- Centralized Serv. 001.090.000.519. General Gov't -Other Services 001.090.000.550. General Gov't -Natural & Eco. Project Numbers: 143 - Barker Rd/BNSF Grade Separation 205 - Sprague/Barker Intersection Improvement 223 - Pines Rd Underpass @ BNSF & Trent 249 - Sullivan & Wellesley Intersection Improv 273 - Barker/I-90 Interchange 275 - Barker Rd Widening - River to Euclid 285 - Indiana Ave Pres - Evergreen to Sullivan 286 - Broadway Preservation: Havana to Faucher 293 - 2018 CSS Citywide Reflective Signal BP 294 - Citywide Reflective Post Panels 299 - Argonne Rd Concrete Pavement Indiana to Mont. 001.090.000.560. General Gov't -Social Services 001.090.000.594. General Gov't -Capital Outlay 001.090.000.595. General Gov't-Roads/Streets Capital Other Funds: 101 — Street Fund 103 — Paths & Trails 104 — Tourism Facilities 105 — Hotel/Motel Tax 106 — Solid Waste 107 — PEG Fund 108 — Affordable & Supplemental Housing Sales Tax 120 — CenterPlace Operating Reserve 121 — Service Level Stabilization Reserve 122 — Winter Weather Reserve 204 — Debt Service 301— REET 1 Capital Projects 302 — REET 2 Capital Projects 303 — Street Capital Projects 309 — Parks Capital Grants 310 — Civic Bldg. Capital Projects 311 —Pavement Preservation 312 — Capital Reserve 314 —Railroad Grade Separation Projects 315 — Transportation Impact Fees 316 — Economic Development Capital Projects 402 — Stormwater Management 403 — Aquifer Protection Area 501— Equipment Rental & Replacement 502 — Risk Management 632 — Passthrough Fees & Taxes 300 - Pines & Mission Intersection Improvement 308 - Regional Decant Facility Canopy 309 - Local Access Streets: Barker Homes 311 - Sullivan Rd./SR 290 Interchange Project 313 - Barker Road/Union Pacific Crossing 314 - Balfour Park Frontage Improvements 315 - Brown's Park 2020 Improvements 316 - Balfour Park Improvements - Phase 1 317 - Appleway Stormwater Improvements 318 - Wilbur Sidewalk: Boone to Mission 320 - Sullivan Preservation: Sprague-8' 321 - Argonne Corridor Improvements- North of Knox 322 - City Hall Repairs 323 - Evergreen Road Preservation Project 326 - 2020 Citywide Reflective Post Panels 327 - Sprague Avenue Stormwater 328 - Sullivan Park Waterline 329 - Barker Road Imp- City Limits to Appleway 330 - WTSC 2021 School Zone Beacons 331 - COVID-19 Relief Funds 332 - NE Industrial Area - Sewer Extension 333 - Evergreen Rd Pres Broadway to Mission 334 - Sprague Ave Preservation 335 - Mission Ave over Evergreen Rd Deck Repair RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists 338 - Loop Trail Project 339 - 2022 Local Access Streets: Summerfield E 340 - 8th Ave Sidewalk (Coleman to Park) 341 - Broadway Preservation- Faucher to Park 342 - 2022 School Zone Flashing Beacons 343 - Buckeye Avenue Sewer Extension 344 - Park Rd Sidewalk- Broadway to Cataldo 345 - Park Rd Sidewalk- Nora to Baldwin 346 - Bowdish Sidewalk 12th to 22nd 347 - Broadway and Park Intersection 350 — Balfour Facility v 0 0 0 r1 N O O O O N O O O CD O O O O N M H r-I 01 O b a 0 v N O N r-I O \ • rn O F M Z • \ O O N 4-J Q O • N VI J 3 VI • V1 Q f- LL F- C ❑ w F J Q a O F a z ❑ W D 0� 0 0 0 0 0 0 0 H O Y l0 O U in W o = 01 rl V • H u ❑ LLI � Lr) z U a NLn J \ Q 0 0 M O n. O • O ❑ u1 W M V kO H O > Z H O O 0 Q O O M O O rI U in J rl O�� L. 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[Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri MINUTES City of Spokane Valley City Council Regular Meeting Formal Format Tuesday, January 9, 2024 Mayor Haley called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in Council Chambers, and also remotely via Zoom meeting. Attendance: Councilmembers Staff Pam Haley, Mayor John Hohman, City Manager Tim Hattenburg, Deputy Mayor Erik Lamb, Deputy City Manager Rod Higgins, Councilmember Chelsie Taylor, Finance Director Al Merkel, Councilmember Gloria Mantz, City Services Administrator Laura Padden, Councilmember Kelly Konkright, City Attorney Ben Wick, Councilmember Bill Helbig, Community & PW Director Jessica Yaeger, Councilmember Tony Beattie, Sr. Deputy City Attorney Dave Ellis, Police Chief Jill Smith, Communications Manager Virginia Clough, Legislative Policy Coordinator Julie Meyers -Lehman, Executive Assistant Nikki Kole, IT Specialist Marci Patterson, City Clerk INVOCATION: Pastor Brad Bruszer with Genesis Church gave the invocation. PLEDGE OF ALLEGIANCE Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Patterson called the roll; all Councilmembers were present. APPROVAL OF AMENDED AGENDA It was moved by Councilmember Merkel to amend the agenda to "include an item about repealing the license plate tax. " With no second, the motion failed. It was moved by Deputy Mayor Hattenburg to approve the presented amended agenda, seconded and agreed to by Mayor Haley, Deputy Mayor Hattenburg Councilmembers Jaeger, Higgins, Wick and Padden. Opposed by Councilmember Merkel. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COUNCILMEMBER REPORTS Councilmember Merkel: spoke about the need for public safety on the agenda and that he attended ride- alongs with our officers. He also spoke about a special budget workshop he is hosting at a later date. Councilmember Padden: Nothing to report. Councilmember Higgins: Nothing to report. Councilmember Wick: noted that he testified on HB 2008- creating a task force on housing cost driver analysis. Deputy Mayor Hattenburg: said he attended a safety and security overview for STA for the buses, plaza area and restrooms at the plaza. Councilmember Yaeger: said went to the precinct and toured the facility. MAYOR'S REPORT The Mayor had nothing to report. PROCLAMATIONS: Council Meeting Minutes, Formal: 01-09-2024 Page 1 of 4 Approved by Council: GENERAL PUBLIC COMMENT OPPORTUNITY: After Mayor Haley explained the process, she invited comments from the public. Ms. Barb Howard, Spokane Valley (via Zoom): spoke about not using the city logo for a profit for elected officials. Mr. Dan Allison, Spokane Valley: spoke about his concern getting police officers hired and Mayor Haley working with Mayor Brown on homeless issues. Mr. John Harding, Spokane Valley spoke about the increase in park staff. NEW BUSINESS: 1. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of Claim Vouchers on January 9, 2024, Request for Council Action Form: $3,401,331.62. b. Approval of Payroll for Pay Period Ending December 15, 2023: $549,200.51 c. Approval of Payroll for Pay Period Ending December 31, 2023: $739,054.06 It was moved by Deputy Mayor Hattenburg, seconded and unanimously agreed to approve the Consent Agenda. 3. Mao�ppointments: Tourism Promotion Area (TPA) Commission - Mayor Haley It was moved by Deputy Mayor Hattenburg and seconded to confirm the following Mayoral appointment to the Spokane Valley TPA Commission: Midscale: Jessica Glasson, Holiday Inn Express for a one-year term. Mayor Haley reviewed the TPA Commission and the name of the volunteer and then asked for any public comments; no comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 4. Mayoral Appointments: Councilmembers to Committees — Mayor Haley It was moved by Deputy Mayor Hattenburg and seconded I move to authorize the creation of the Council Public Safety Committee, the Council Strategic Planning Committee, and to confirm the Mayoral appointments of Councilmembers to the committees and boards as listed on this January 9, 2024 Request for Council Action form. Councilmember Merkel stated that Regional Homelessness is not listed. Mayor Haley noted that it is not currently meeting and once it is active again, they will discuss representation. Mayor Haley asked for any public comments; no comments were offered. Vote by acclamation: in favor: Mayor Haley, Deputy Mayor Hattenburg Councilmembers Higgins, Padden, Wick and Yaeger. 6pposed.- Councilmember Merkel. Motion carried. ADMINISTRATIVE REPORTS: 5. Admin Report: Governance Manual Social Media Review - Kelly Konkright and John Hohman City Manager Hohman opened the discussion on the social media review. Mr. Hohman provided details regarding the use of the city logo for personal accounts. Councilmember Merkel created a chart showing costs for police items and asked how much staff time was used to fit into the cost of specific items. City Manager Hohman explained the process of getting items put on the advance agenda and how to process the requests of each topic and the importance of those topics. Councilmember Higgins poised a Point of Order. Mayor Haley asked that he speak to the point. Councilmember Higgins noted that Councilmember Merkel was turning it into a circus and that they are trying to conduct business here and I think this is turning into a debate and needs to be put in the Governance Manual Committee and deal with it there. Councilmember Yaeger pointed out a specific section and stated time could have been saved by asking to use the logo. Councilmember Merkel poised a Point of Privilege about being interrupted and asked what was going on. Mayor Haley asked if there were questions or just a debate. Councilmember Merkel stated he had questions. Mayor Haley advised to continue with questions. Councilmember Merkel continued with questions. Councilmember Merkel poised a Point of Order and noted that he took offense to Councilmember Higgins statement. Councilmember Higgins stated that it was intended that way. Councilmember Merkel poised Council Meeting Minutes, Formal: 01-09-2024 Page 2 of 4 Approved by Council: another Point of Order stating that intending offense is against ethics code in the Governance Manual and then immediately asked for a ruling. Councilmember Higgins noted that there was yet to be a ruling on his original point of order. Mayor Haley stopped all conversation and stated that we are here to conduct a business meeting and proceeded with closing all council comments and questions. Mayor Haley then asked for consensus to move forward with the Governance Manual. A consensus was reached to move forward with the Governance Manual. 6. Admin Report: Planning Commission Meeting Ordinance 24-001 Update — Tony Beattie Mr. Beattie opened the conversation with a review for the request for changing the required number of Planning Commission meetings from once per month, every month, to once per month for nine months out of the year. Mr. Beattie stated that this is consistent with other state law related to planning commissions and does not reduce the number of regular meetings scheduled. Council suggested a minor change to add that in January following an election year there not be a meeting on the second Thursday as this is not enough time to get new members appointed to the commission. Consensus was provided to move forward with the Ordinance. 7. Admin Report: Zayo Franchise — Tony Beattie Mr. Beattie presented a Franchise agreement for Zayo Group, LLC. Mr. Beattie explained that in 2013, Council approved a franchise with Zayo Group, LLC for installation and maintenance of fiber optics telecommunications facilities within the boundaries of the City of Spokane Valley. The ten year franchise requires renewal, and Zayo Group, LLC has requested that the City grant it a new franchise on the same or similar terms. There are a few minor substantive differences in the insurance section, a requirement of grantees, and a change in the monthly fee of fiber pair per mile if utilized. Council discussed miles used for Zayo, the cost of the increment, and what telecommunications are being used by the city. Consensus was provided to allow staff to move forward with the Franchise agreement and come back at a later date. Mayor Haley called for a recess at 7:12 p.m.; she reconvened the meeting at 7:20 p.m. 8. Open Public Meetings Act & Public Records Request Training — Kelly Konkright City Attorney Konkright presented a PowerPoint presentation that reviewed the Open Public Meetings Act (OPMA) and public records training. Mr. Konkright provided specific details on what a public record included and noted those records could be on city devices or a personal device. He stated that best practice is to not use personal devices for city related business. He also stated that the city has methods for preserving records and can provide those records if requested. Council discussed exemptions to certain records and what it means to represent the council. Mr. Konkright then moved into the OPMA training and reviewed the rules and requirements for an open public meeting and what the executive sessions are and when they are used. Council discussed guidelines for the meetings and executive sessions. Mr. Konkright closed the presentation stating that if council ever had any questions regarding either topic that they could contact the legal department. 9. Advance Agenda — Mayor Haley There were no suggested changes to the Advance Agenda. INFORMATION ONLY (will not be reported or discussed): 10. Hearing Examiner 2023 Annual Report COUNCIL COMMENTS CITY MANAGER COMMENTS Mr. Hohman stated the police item is scheduled for the January 30t1i council meeting and the Governance Manual Committee will continue to work through new requests to include office hours and printing materials for use outside of city -initiated meetings. Mr. Hohman asked for consensus to add those topics to the Governance Manual committee review. Consensus was provided to add those topics. Finally, Mr. Council Meeting Minutes, Formal: 01-09-2024 Page 3 of 4 Approved by Council: Hohman reminded council that there would be no meeting next week as many of the councilmembers would be in Olympia. It was moved by Deputy Mayor Hattenburg, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:14 p. m. ATTEST: Pam Haley, Mayor Marci Patterson, City Clerk Council Meeting Minutes, Formal: 01-09-2024 Page 4 of 4 Approved by Council: MINUTES City of Spokane Valley City Council Special Meeting Wednesday, January 17, 2024 Mayor Haley called the meeting to order at 4 p.m. The meeting was held in person by Council and staff in Council Chambers, and also remotely via Zoom meeting. Attendance: Councilmembers Staff Pam Haley, Mayor John Holman, City Manager Tim Hattenburg, Deputy Mayor Erik Lamb, Deputy City Manager Rod Higgins, Councilmember Chelsie Taylor, Finance Director Laura Padden, Councilmember Gloria Mantz, City Services Administrator Al Merkel, Councilmember Kelly Konkright, City Attorney Jessica Yaeger, Councilmember Bill Helbig, Community & PW Director John Whitehead, Human Resources Director Tony Beattie, Sr. Deputy City Attorney Jill Smith, Communications Manager Absent: Patricia Rhoades, Deputy City Clerk Ben Wick, Councilmember Julie Meyers -Lehman, Executive Assistant Chad Knodel, IT Manager Justan Kinsel, IT Specialist Marci Patterson, City Clerk ROLL CALL: City Clerk Patterson called roll; all Councilmembers were present except Councilmember Wick. It was moved by Councilmember Higgins, seconded and unanimously agreed to excuse Councilmember Wick from today's meeting. APPROVAL OF AGENDA It was moved by Deputy Mayor Hattenburg, seconded and unanimously agreed to approve the agenda. It was moved by Councilmember Merkel, seconded to eliminate the 2:00pm rule for public comments for people that are signed in via Zoom. City Manager Hohman provided clarification on the reasons for the 2:00pm cutoff on the public comment. Clerk Patterson also provided clarification on the 2:00pm cutoff as well. Deputy Mayor Hattenburg stated that given the information he was rescinding his second on the motion. With no further second on the motion, the motion failed. ACTION ITEM: 1. Resolution 24-002 Banking Authority — Chelsie Tam It was moved by Deputy Mayor Hattenburg and seconded to approve Resolution H24-002 declaring which qualified public depositories the City is authorized to conduct financial transactions with and declaring which Councilmembers and City officers have signing authority on behalf of the City. Ms. Taylor briefly explained the purpose of the resolution and that it was used to update the signature authority for banking purposes. Mayor Haley called for public comment; no comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 2. Motion Consideration: Mavoral Annointment — STA Alternates — Mavor Halev It was moved by Deputy Mayor Hattenburg and seconded to confirm the Mayoral appointment of Councilmembers Higgins and Padden to the STA Board to serve as alternates. Mayor Haley explained that she and Deputy Mayor Hattenburg are currently the STA Board members for the city and that they will both be unavailable for the next STA meeting, and it is important to have representation at the meeting. Mayor Haley called for public comment; no comments were offered. Vote by acclamation on the Council Meeting Minutes, Study Session: 01-17-2024 Page 1 of 2 Approved by Council: original motion: in favor: Mayor Haley, Deputy Mayor Hattenburg, Councilmembers Higgins, Wick, Yaeger and Padden. Opposed: Councilmember Merkel. Motion carried. NON -ACTION ITEMS: 3. Letter of Support — 2026-2027 Hosting NCAA Regional Cross Country Championships — Mike Basinger Mr. Basinger briefly explained the opportunity for the city to send a letter of support for the 2026-2027 NCAA Regional Cross Country Championships to be hosted at the new Flora Park cross country course that is being developed. He also provided background information on the cross country course and what the opportunity would be for the city to host a national event in our community. Council provided consensus to sign the letter of support. COUNCIL COMMENTS Councilmember Merkel stated that he will be hosting a budget meeting at the Valley Library on the 24t`. CITY MANAGER COMMENTS Mr. Hohman invited City Services Administrator Gloria Mantz to speak about a thank you letter to the federal delegation for the assistance on a portion of the Pines GSP. Council had no questions regarding the letters and provided consensus to send the thank you letters. Mr. Hohman also stated that the city will be initiating a full city plow. He also provided an update on grant awards from the National Highway System Asset Management Program; one for the Sprague Ave Preservation (Bowdish to McDonald) in the amount of $1.35 million and the other for South Sullivan Project (8' -24') in the amount of almost $4 million. It was moved by Deputy Mayor Hattenburg, seconded and unanimously agreed to adjourn. The meeting adjourned at 4:19p.m. ATTEST: Pam Haley, Mayor Marci Patterson, City Clerk Council Meeting Minutes, Study Session: 01-17-2024 Page 2 of 2 Approved by Council: MINUTES City of Spokane Valley City Council Regular Meeting Formal Format Tuesday, January 23, 2024 Mayor Haley called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in Council Chambers, and also remotely via Zoom meeting. Attendance: Councilmembers Pam Haley, Mayor Rod Higgins, Councilmember Jessica Yaeger, Councilmember Al Merkel, Councilmember Laura Padden, Councilmember Ben Wick, Councilmember Absent: Tim Hattenburg, Deputy Mayor Staff John Hohman, City Manager Erik Lamb, Deputy City Manager Chelsie Taylor, Finance Director Gloria Mantz, City Services Administrator Kelly Konkright, City Attorney Bill Helbig, Community & PW Director Tony Beattie, Sr. Deputy City Attorney Dave Ellis, Police Chief Jill Smith, Communications Manager John Bottelli, Parks & Rec Director John Whitehead, HR Director Mike Basinger, Economic Development Director Virginia Clough, Legislative Policy Coordinator Adam Jackson, Engineering Manager Dan Baker, Engineering- Planning and Grants Chad Knodel, IT Manager Marci Patterson, City Clerk INVOCATION: Pastor Darrell Cole with Living Hope Church gave the invocation. PLEDGE OF ALLEGIANCE Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Patterson called the roll; all Councilmembers were present except Councilmember Wick. It was moved by Councilmember Higgins, seconded and unanimously agreed to excuse Councilmember Wick from today's meeting. APPROVAL OF AGENDA It was moved by Councilmember Higgins to approve the presented agenda, seconded and agreed unanimously. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COUNCILMEMBER REPORTS Councilmember Yaeger: nothing to report. Councilmember Padden: attended an STA meeting and provided committee reports and traveled to Olympia with other councilmembers. Councilmember Higgins: nothing to report. Councilmember Wick: traveled to Olympia to discuss the city's agenda and thanked Valley Chamber as they mentioned the cross-country course multiple times in presentations. Wick also spoke about HB2211, HB2231 and attended a FMSIB meeting. Councilmember Merkel: spoke about the Olympia trip and a cannabis bill and attended the OAC meeting and testified on HB 1899. He also spoke about the recent all city plow. Council Meeting Minutes, Formal: 01-23-2024 Page 1 of 4 Approved by Council: MAYOR'S REPORT The Mayor attended the STA committee meeting as well. PROCLAMATIONS: GENERAL PUBLIC COMMENT OPPORTUNITY: After Mayor Haley explained the process, she invited comments from the public. Mr. Mike Weissenfels, Spokane Valley provided thank you to the staff working with the homeless individuals and thank you to the staff working with the Flora property and taking care of nature and animals on the property. Mr. Dan Allison, Spokane Valley: spoke about public safety and talk of changing the current form of government. Mr. Bob West, Spokane Valley: spoke about the city logo and council committee assignments. Mr. John Harding_ Spokane Valley: spoke about fire department response times. NEW BUSINESS: 1. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of Claim Vouchers on January 23, 2024, Request for Council Action Form: $1,936,043.92. b. Approval of Payroll for Pay Period Ending January 15, 2024: $580,668.88. It was moved by Councilmember Higgins, seconded and unanimously agreed to approve the Consent Agenda. 2. Motion Consideration: Potential Grant Opportunity: Cites, Program — Adam Jackson, Dan Baker It was moved by Councilmember Higgins and seconded to approve to authorize the City Manager or designee to apply for the City Safety Program grant for the projects identified in ranked order as shown in Table 1. Mr. Jackson provided a PowerPoint presentation that reviewed the background of the grant and details on the city safe program grant opportunity. Mr. Jackson also reviewed the projects that this particular grant would cover and why those projects were chosen, specifically the roundabouts and the University High School Arterial Safety Improvements. Council discussed the chosen projects and how the funding would be applied if awarded. Councilmember Merkel questioned the sunk costs in the grant process thus far. Mayor Haley stated the city was quite successful with the grant process. Mr. Hohman noted that applying for the grants is an opportunity for the city to apply to get our taxpayer dollars back and if we don't apply for them, there will be another city that will. This is an opportunity to maximize our own dollars. Mayor Haley invited public comment. Mr. John Harding, Spokane Valley said he would like to know why signals aren't funded and why they were all roundabouts. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 3. Motion Consideration: Potential Grant Opportunity: RAISE Program — Adam Jackson, Dan Baker It was moved by Councilmember Higgins and seconded to authorize the City Manager or designee, to apply for the RAISE Fiscal Year 2024 grant for the Sullivan & Trent Interchange Project in the amount of $25, 000, 000. Mr. Jackson and Mr. Baker lead the discussion with a brief background on the RAISE program and what action council has taken in the past on the program. Mr. Jackson reviewed the PowerPoint presentation that included funding the city has already secured for the project and if awarded what the program funding would be used for. Council questioned the scores in previous applications and Mr. Jackson stated that we scored well. Mayor Haley invited public comments; no public comments were offered. Vote by acclamation: in favor: Mayor Haley, Councilmembers Wick, Padden, Yaeger, and Higgins. Opposed.- Councilmember Merkel. Motion carried. ADMINISTRATIVE REPORTS: 4. Economic Forecast — Chelsie Taylor, Grant Forsyth Council Meeting Minutes, Formal: 01-23-2024 Page 2 of 4 Approved by Council: Ms. Taylor introduced Avista Corp. Chief Economist Dr. Grant Forsyth. Dr. Forsyth provided a very detailed report and PowerPoint presentation of the current economic forecast that included a 2023 recap and a housing market review stating the growth in the area is contributed to individuals moving into our region. Dr. Forsyth also spoke about supply and demand in our housing market. He spoke about the insurance industry and that some insurance may become more difficult to get in the future. Dr. Forsyth also spoke about inflation, rent, the federal rates, median wages and the ability to get loans for homes, consumer spending, our current hybrid work environment, credit card debt and zoning requirements for commercial space turning into residential space. Council discussed many of these topics in depth with Dr. Forsyth and thanked him for sharing his time and insight with the council. 5. Admin Report: Potential Grant Opportunity- Bridge Investment Program — Adam Jackson, Dan Baker Mr. Jackson reviewed a PowerPoint presentation that detailed a background on the Bridge Investment Program (BIP), the funding details, what the application considerations would include and what the funding would be used for if awarded. Mr. Jackson noted that the application was almost the same as the RAISE application and there would not be a lot of additional work required for this process. Council provided consensus to continue with the process and return at a later date with a motion consideration. 6. Admin Report: Communications Program & City Brand Update — Jill Smith Communications Manager Jill Smith lead the discussion with a PowerPoint presentation that included background information, the priorities of the program and a review of the city logo. Ms. Smith noted that communications were identified in the council goals and that the priorities for her department included creating and implementing a strategic citywide communications plan. Ms. Smith also presented a fresh update of the city logo that included new fonts and color opportunities. Implementing a new brand would also include training and new templates and tools for staff to use. Councilmember Merkel questioned changing the name of the city and Ms. Smith noted that had not come up in any of the information she had reviewed. Council discussed costs and the need for community input before implementing a new logo. Ms. Smith agreed that she would share the information with the community moving forward. Council provided consensus to return to a future council meeting with community feedback and a resolution to adopt the new logo. 7. Advance Agenda — Mayor Haley Councilmember Yaeger looking into offering a peer court program in our community and would just like more information on that topic. INFORMATION ONLY COUNCIL COMMENTS Councilmember Merkel made a general comment about disenfranchising other member cities to join boards. Councilmember Yaeger questioned the meaning behind the comment. Mayor Haley stated there was not any disenfranchising with the STA appointments as the City of Spokane councilmember Zappone seconded the motion made at the STA meeting and the vote was unanimous. Mayor Haley also stated that she is aware that perhaps philosophically there are differences between the City of Spokane and the City of Spokane Valley, but that we can get along and work well together as it's a regional system and we need to be able to work together. Mayor Haley spoke about her board assignments for STA as well. CITY MANAGER COMMENTS City Manager Hohman thanked Councilmembers Higgins and Merkel for testifying on behalf of the city on some of the bills today and will coordinate further for any additional testimony. Mr. Hohman also provided a reminder about the strategic planning workshop scheduled for the 13t1i of February and that the strategic planning committee was working to develop the agenda for the meeting. Council Meeting Minutes, Formal: 01-23-2024 Page 3 of 4 Approved by Council: It was moved by Councilmember Higgins, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:22 p.m. ATTEST: Pam Haley, Mayor Marci Patterson, City Clerk Council Meeting Minutes, Formal: 01-23-2024 Page 4 of 4 Approved by Council: MINUTES City of Spokane Valley City Council Regular Meeting Formal Format Tuesday, March 12, 2024 Mayor Haley called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in Council Chambers, and also remotely via Zoom meeting. Attendance: Councilmembers Pam Haley, Mayor Tim Hattenburg, Deputy Mayor Rod Higgins, Councilmember Al Merkel, Councilmember Laura Padden, Councilmember Ben Wick, Councilmember Jessica Yaeger, Councilmember Staff John Hohman, City Manager Erik Lamb, Deputy City Manager Chelsie Taylor, Finance Director Gloria Mantz, City Services Administrator Kelly Konkright, City Attorney Bill Helbig, Community & PW Director Tony Beattie, Sr. Deputy City Attorney John Bottelli, Parks and Rec Director John Whitehead, HR Director Mike Basinger, Economic Dev. Director Dave Ellis, Police Chief Jill Smith, Communications Manager Virginia Clough, Legislative Policy Coordinator Morgan Koudelka, Sr. Administrative Analyst Deanna Horton, Administrative Assistant Nikki Kole, IT Specialist Marci Patterson, City Clerk INVOCATION: Pastor Derek Cutlip with Victory Faith Church gave the invocation. PLEDGE OF ALLEGIANCE Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Patterson called the roll; all Councilmembers were present. APPROVAL OF AMENDED AGENDA Prior to approval, Councilmember Merkel questioned the need for the agenda to be amended. Mayor Haley noted that it was requested by Councilmember Wick to move two items from Action items to Administrative items and was asked for it to be amended in the advance agenda meeting. It was moved by Deputy Mayor Hattenburg to approve the presented amended agenda, seconded and agreed to unanimously. MAYOR'S STATEMENT Mayor Haley read a brief statement that acknowledged the challenges the Council has recently experienced and asked that she and the rest of the Council put aside differences and move forward working together for the better of our community. She also asked that current Council recognize the efforts and decisions of previous councils and move forward with their decisions. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COUNCILMEMBER REPORTS Councilmember Yaeger: said she attended the Greater Spokane County Meals on Wheels event, went to the Olympus Senior Living ribbon cutting, and a Chamber networking event. Councilmember Padden: said she attend the Chamber's Board of Directors retreat. Councilmember Higgins: stated that he attended the Spokane Regional Clean Air Agency Board meeting. Council Meeting Minutes, Formal: 03-12-2024 Page 1 of 5 Approved by Council: Councilmember Wick: noted that he attended the FMSIB meeting and there is a six -year call for projects right now. He also attended the MRSC board retreat, and attended an event at Fairchild Airforce Base. Councilmember Merkel: spoke about an upcoming OAC meeting and concerns in the community about getting concealed weapon permits. Deputy Mayor Hattenburg: spoke about an update on the STA and the new plaza area and that he also attended the Olympus Senior Living ribbon cutting. MAYOR'S REPORT The Mayor waived her reporting time as she spoke previously with an opening statement. PROCLAMATIONS: GENERAL PUBLIC COMMENT OPPORTUNITY: After Mayor Haley explained the process, she invited comments from the public. Ms. Barb Howard, Spokane Valley (via Zoom): spoke about the grant funding and safety aspects of the Sprague Ave Stormwater project. Ms. Kim Pollari, Spokane Valley: read the RCW regarding open public meetings and felt the public safety committee meetings should be open to the public. Mr. Dan Allison, Spokane Valley: spoke about term limits for councilmembers. Ms. Kerry Masters, Spokane Valley: stated she is a volunteer at SCRAPS and they are doing a great job. Mr. Mike Dolan, Spokane Valley: spoke about Balfour Park cost concerns and his concerns about the reprimand that Councilmember Merkel received at the previous meeting. Mr. John Harding_ Spokane Valley: read a portion of the WAC pertaining to public meetings and stated he would like to attend the public safety meetings. Mr. Danny Velardi, Spokane Valley spoke about being a property owner and would like to reiterate the words of Mayor Haley's statement to move forward and work together. Mr. Benjamin Karns, Spokane Valley: spoke about SCRAPS and the management of the animals at the location. Mr. John Q: stated all animals' lives should be saved. Ms. Kendra Denning, Spokane Valley: spoke about adopting a dog that was deemed dangerous. NEW BUSINESS: 1. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of Claim Vouchers on March 12, 2024, Request for Council Action Form: $1,751,340.56. b. Approval of Payroll for Pay Period Ending February 29, 2024: $836,193.89. c. Approval of Council Meeting Minutes of October 17, 2023 d. Approval of Council Meeting Minutes of October 24, 2023 e. Approval of Council Meeting Minutes of October 31, 2023 £ Approval of Council Meeting Minutes of November 6, 2023 g. Approval of Council Meeting Minutes of November 14, 2023 h. Approval of Council Meeting Minutes of November 21, 2023 i. Approval of Council Meeting Minutes of December 5, 2023 It was moved by Deputy Mayor Hatenburg, seconded and unanimously agreed to approve the Consent Agenda. 2. Motion Consideration: Ma.. o�Ppointment — STA Alternate — Mayor Haley It was moved by Deputy Mayor Hattenburg and seconded to move to confirm the Mayoral appointment of Councilmember Yaeger to the STA Board to serve as an alternate. After Mayor Haley stated that three of the members would not be able to attend the upcoming STA Board meeting due to the City trip to Washington DC, the Mayor invited public comment. No public comment was offered. Councilmember Merkel stated that at the original appointments, the mayor should have known that there would be three of them gone at some point in the year. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 3. First Reading: Ordinance 24-004: Franchise Agreement — Wholesail Networks — Tonv Beattie Council Meeting Minutes, Formal: 03-12-2024 Page 2 of 5 Approved by Council: After City Clerk Patterson read the Ordinance title, it was moved by Deputy Mayor Hattenburg and seconded to waive the rules and approve Ordinance 24-004 related to a grant of franchise to Wholesail Networks, LLC. After Mr. Beattie gave a brief synopsis of the purpose of the ordinance, Mayor Haley invited public comments. No public comments were offered. Councilmember Merkel questioned the need to waive the rules. Mr. Beattie stated there was not an emergency, simply that the document had been presented previously and there were very minor changes from the last agreement. Vote by acclamation: in favor: unanimous. Opposed.- none. Motion carried. 4. First Reading: Ordinance 24-003: Franchise Agreement — Ziply Fiber Pacific, LLC — Tony Beattie After City Clerk Patterson read the Ordinance title, it was moved by Deputy Mayor Hattenburg and seconded to waive the rules and approve Ordinance 24-003 related to a grant of franchise to Ziply Fiber Pacific, LLC After Mr. Beattie gave a brief synopsis of the purpose of the ordinance, Mayor Haley invited public comments. Mr. John Harding, Spokane Valley: stated there were multiple outage reports in areas with Ziply. Mr. Jason Schriver, Spokane Valley: stated the outages were due to a software update and that it was known by Ziply and that they had notified the customers in advance of the outages. Councilmember Merkel questioned the need for service level requirements for the company. Councilmember Wick stated that this is not a contract for services, but an agreement to use the right of ways. Vote by acclamation: in favor: unanimous. Opposed.- none. Motion carried. 5. Motion Consideration: Local Access Street Preservation Services Bid Award, Inland Asphalt — Bill Helbia It was moved by Deputy Mayor Hattenburg and seconded Move to award the Local Access Street Preservation Services Contract to Inland Asphalt Company in the amount of $1,124, 000 and authorize the City Manager to finalize and execute the contract. Mr. Helbig provided a detailed background of the bid process, the companies that bid for the contract and that Inland Asphalt was the lowest and most responsive bidder for the project. He stated the awarded contractor would be responsible for road preservation treatments and stormwater improvements for our local access streets. Mayor Haley invited public comments; no comments were offered. Council discussed the type of unit based contracting and that it worked well for this kind of project. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. ADMINISTRATIVE REPORTS: 5. Spokane County Regional Animal Protections Services (SCRAPS) Update — Erik Lamb and Morgan Koudelka Mr. Koudelka provided opening remarks and introduced SCRAPS Director Jesse Ferrari, Spokane County Chief Executive Officer Scott Simmons, SCRAPS Operations Manager Nick Hobbs Doyle, Field Operations Manager Chris Miller, and Senior Director of Community Affairs Cathrene Nichols. Mr. Ferrari opened the discussion with an overview of SCRAPS and their services. Mr. Hobbs Doyle and Mr. Miller also provided details about the hours of operation and the staffing levels for the agency. Council discussed with the staff the average holding time for the animals, the adoption of the animals, the funding for the agency, contracts with multiple agencies, the new administration, the Board and who from the city is representing us at the board meetings. The council expressed concern regarding the contract and if services were accurately covered and maintained. Mr. Lamb noted that there would be an additional presentation at a later date to review the contract in more detail. Mr. Ferrari noted the increase in population has lead to a drastic increase in the need for animal protection services in our county. Currently, SCRAPS has 40 full time staff to help cover all the services the agency provides. He also spoke about the term "no kill' and what the national standards are and that the agency is not a shelter, but a care and control organization for the animals. He feels that since his administration has taken over, that the shelter has been cleaned up and that they are all going through rigorous training to become more effective with the services they provide. He did note that they offer education to the public about the importance of spaying, neutering and micro chipping their pets. After a lengthy conversation, council closed the presentation by thanking SCRAPS for their efforts and the presentation and looked forward to continued communication and the review of the contract. Council Meeting Minutes, Formal: 03-12-2024 Page 3 of 5 Approved by Council: Mayor Haley called for a recess at 7:45 p.m.; she reconvened the meeting at 7:55 p.m. 6. Admin Report: Street Maintenance Interlocal Agreement — Bill Helbig Mr. Helbig reviewed a PowerPoint presentation regarding the street maintenance interlocal agreement (ILA). Mr. Helbig went over the historical details of the contract with Spokane County for road and traffic maintenance work when the city incorporated in 2003. In 2009 the city took over the road maintenance and the county continued to assist with traffic maintenance. In December of 2023 council provided consensus to bring the traffic portion of the maintenance in-house. Mr. Helbig stated that the new ILA will allow the city and the county to exchange services for any emergency street or traffic needs and that the agreement will remain as a true neutral agreement. The ILA will also provide the county to continue to deliver sign maintenance services and pavement marking for the city. Council discussed the framework of the agreement and provided consensus to move forward with the ILA. 6. Admin Report: Resolution 24-006: Governance Manual Update — Mayor/Council Councilmember Yaeger opened the conversation with a list of the proposed changes to the Governance Manual and proceeded to review each item individually. Some of the topics covered were the priorities, meeting location, councilmember conduct, legislative processes and procedures, adding description of the Public Safety Committee, council conduct standards and enforcement, general policies that include travel, dress code and volunteers/assistants. Additions to the social media policy were also reviewed. During the discussion, consensus was met to include the language "per Robert's Rule of Order" in section C, subsection 6 of Chapter 1. There was also consensus regarding adding "emergency situation" to Chapter 1, Section C, subsection 6 about leaving the meeting without being excused. It was moved by Councilmember Yaeger and seconded to extend the meeting by one hour at 8: 48 p.m. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. After much discussion, there was consensus reached to leave Chapter 5 as written. Council discussed the topic regarding the frivolous complaint section and what the reasonable standards are, and discussion was held regarding enforcement and applying the rules retroactively. As done in past manual updates, any changes made will be enforced upon adoption of the new manual. Council also came to a consensus on adding language about complying with providing information in an investigation as stated in Chapter 5, Section D subsection 3a to Chapter 5, Section D subsection 2b. Consensus was also provided to change the language from "seek approval" to "notify" in Chapter 6, Section B. Also approved, was the addition of "council approval" for the transfer of travel funds between councilmembers. Consensus was met to change the table in Chapter 1, Section 16b (number 16 on the chart) to reflect the vote to read 2/3 — not Majority as it currently reads. The final consensus of the discussion was approval to bring the Governance Manual back to council with all the approved changes and corrections made. 6. Admin Report: Ordinance 24-005: Hearing Examiner Code Text Amendments — Kelly Konkright City Attorney Konkright met to present Ordinance 24-005 regarding changes in the code to reflect changes in the Governance Manual as presented in the previous discussion. Mr. Konkright noted that he will review the previous changes approved in the Governance Manual to make sure that none of them change the Ordinance as it is presented. Council provided no questions. Consensus was reached to bring the Ordinance back at the same time the updated Governance Manual is brought back. 7. Advance Agenda — Mayor Haley Councilmember Merkel requested a presentation for the process in obtaining a concealed weapon permit. There was no consensus to bring the item forward. Councilmember Merkel requested to explore a financial transparency ordinance as the City of Spokane was potentially doing. City Manager Hohman explained that on the Request for Council Action form there is a budget/financial impacts portion that details all the impacts for the contract or project. Council Meeting Minutes, Formal: 03-12-2024 Page 4 of 5 Approved by Council: There was no consensus to bring the item forward. INFORMATION ONLY COUNCIL COMMENTS Councilmember Wick spoke about the GSI trip to Washington DC that he would like to participate in and asked if there were any objections to his attendance. Mayor Haley noted that there were no objections to his travel. CITY MANAGER COMMENTS Mr. Hohman reminded everyone that there is no meeting next week, March 19' as three councilmembers and three staff will be traveling to Washington DC; and the meeting on the 9' of April will be a Special Meeting with Andrew Ballard to follow up on the Strategic Planning Workshop. Ms. Mantz also presented a letter of support for the Volunteers of America (VOA) Crosswalk 2.0 Shelter Project. The VOA is experiencing a funding gap in their current project and will be requesting federal funding. Council provided consensus to allow Mayor Haley to sign the support letter. Mr. Hohman expressed gratitude to Congresswoman Cathy McMorris Rodgers for her assistance in the 2024 Congressional directed spending submission and getting $3 million for the Trent/Sullivan project. It was moved by Deputy Mayor Hattenburg, seconded and unanimously agreed to adjourn. The meeting adjourned at 9: 44 p.m. ATTEST: Pam Haley, Mayor Marci Patterson, City Clerk Council Meeting Minutes, Formal: 03-12-2024 Page 5 of 5 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 26, 2024 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Resolution 24-007 Commitment to safe communities GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: N/A BACKGROUND: During the January 30, 2024 council meeting, Councilmember Yaeger requested a Resolution be added to the advance agenda regarding the commitment to keep our communities safe and stating public safety is identified as a top priority for the City of Spokane Valley City Council. OPTIONS: Discussion. RECOMMENDED ACTION OR MOTION: I move to approve Resolution #24-007 declaring our commitment to a safe community and the elimination of any and all activities that contribute to the influx of illegal activities. BUDGET/FINANCIAL IMPACTS: None. STAFF CONTACT: Councilmember Yaeger ATTACHMENTS: Resolution 24-007 CITY OF SPOKANE VALLEY SPOKANE VALLEY, WASHINGTON RESOLUTION NO.24-007 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, DECLARING OUR COMMITMENT TO A SAFE COMMUNITY AND THE ELIMINATION OF ANY AND ALL ACTIVITIES THAT CONTRIBUTE TO THE INFLUX OF FENTANYL, OPIOIDS AND OTHER ILLEGAL ACTIVITIES. WHEREAS, the City of Spokane Valley believes in the rule of law and upholds the sanctity of the same; and WHEREAS, the City supports border integrity and all measures that reduce and stop the influx of fentanyl, opioids and other illegal drugs into the United States, Washington state and the City of Spokane Valley; and WHEREAS, Washington state experienced the single highest increase among U.S. states in reported drug overdose deaths between February 2022 and February 2023, an increase of 21%; and WHEREAS, the City condemns the distribution of drugs and all other forms of illicit activities that increase homelessness and pose a threat to the safety and well-being of our citizens; and WHEREAS, the influx of drugs in our community drains local government resources and adds more stress to our understaffed public safety system; and WHEREAS, public safety is identified as the City Council's top priority and included in the city's State and Federal Legislative Agendas with policy statements to address our concerns about the impacts of fentanyl and other controlled substances upon our city; and WHEREAS, we envision a community where all people experience optimal physical and mental health, can live healthy and fulfilled lives, and families can flourish and raise children in a safe and secure environment. NOW THEREFORE, be it resolved by the Mayor and City Councilmembers of the City of Spokane Valley that we will continue to support and uphold the rule of law and take all necessary measures to prevent the infiltration of illegal drugs and related activities into our city. We commit to continually striving to enhance our community as a city of opportunities where people thrive and businesses prosper. Adopted this day of March 2024. ATTEST: CITY OF SPOKANE VALLEY Pam Haley, Mayor Approved as to form: Marci Patterson, City Clerk Office of the City Attorney CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 26, 2024 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Motion Consideration: Planning Commission Mayoral Appointments GOVERNING LEGISLATION: Spokane Valley Municipal Code 18.10. PREVIOUS COUNCIL ACTION TAKEN: Planning Commissioners are routinely appointed to a three- year term. BACKGROUND: According to SVMC 18.10, members of the Planning Commission shall be nominated by the Mayor and confirmed by a majority vote of at least four members of the City Council. Planning Commissioners shall be selected without respect to political affiliations and shall serve without compensation. Terms shall be for a three-year period and shall expire on the thirty-first day of December. There was a resignation submitted by Mr. Val Dimitrov in January 2024. The applications received will be considered for the vacancy in Mr. Dimitrov's position. That position will be for a term of almost two years from March 26, 2024, through December 31, 2025. Announcements of the vacancy were posted on the City's webpage and the notice was published in the Valley News Herald and The Exchange. The deadline to submit an application was 4:00 p.m. March 1, 2024. Two applications were submitted. Copies of all applications were distributed to the mayor. OPTIONS: Confirm or not confirm, the Mayor's nomination. If the Mayor's nomination is not confirmed by Council, the Mayor may either make another nomination or the matter can be postponed. RECOMMENDED ACTION OR MOTION: "I move to confirm the Mayor's nomination of Michael Kelly to the Planning Commission for a term beginning March 26, 2024 and ending December 31, 2025. BUDGET/FINANCIAL IMPACTS: n/a STAFF CONTACT: Marci Patterson, Clerk & Mayor Haley ATTACHMENTS: Planning Commission Applications Application Farm for CommlitteestBoards/Commissions $6nne Return completer[ form to City Clerk: ,;00%l1ey• Spokane Valley City Hall 10210 East Sprague Avenue Spokane Valley, WA 99206 Phone:509-720-5102 Mill toM. oknne�ullt:l%%mko Aplil icution maybe mailed, e-mailed, or faxed. Please do not send an application via text message attachment. One application per position please. DO NOT SUBMIT AN APPLICATION UNLESS THERE IS AN OPENING, Openings are generally advertised in the local newspapers, and posted on the City's Webpage at 1ptp> I , WWW s„clipi il. _, V o -I,IrII • i Feel free to call the City Clerk if you have questioas. 1 AM INTERESTED IN SERVING ON THL FOLLOWING COMMITTEE; [Check one box, note requirements] Planning Commission —Nits be a Spokane Valley resident. (See chapter 18.10 SVMC) Terms are for three years. Applicants are selected without respect to political affiliations, and serve without compensation. [ ] Lodging Ttrx Advisory Committee (LTAC) - Need not be a Spokane Valley resident, (See chapter 3.20 SVMC) Terms are for one or two years. Committee consists of five members: One Councilmembec appointed by the Mayor, eonfu-med by the Council. Two who represent a business required to collect the tax (hotels, motels, etc.). Two involved in funded activities (such as a non-profit organization to increase tourism). Identify the business or organization you represent [ ]Spokane County Housine and Cammunit}' Development Advisory Committee{]1CDACl HCDAC includes two Spokane Valley residents, terms not to exceed three years, Spokane Valley appointment pending final approval by Spokane County Board of Commissioners. Spokane County Application and Supplemental Application also required, [ E Spokane County Human Rights Task Force — Terms are for four years. Must be a resident of Spokane Valley. The Board currently meets 214 Tuesday of each maath, 3:30 to 5.00 at Catholic Charities, 12 E 51h Spokane. [ ] SpQtne_Housinty Authority(SHA) --regional committee, five members. Terms are five years. One Individual directly assisted by the Authority, jointly appointed by Spokane Mayor, Spokane Valley Mayor, and Chair of Board of County Como n issioners. Two individuals who work or reside within Spokane City limits. One individual who works or resides in unincorporated Spokane County. One individual who works or resides within Spokane Valley City limits. Check ivith the CiV Clerk concerning a vacancy o>r this romminee. ] Other: Name (please print): Matthew Hurd Complete residence address: 215 S Conklin Rd Apt F22 Spokane Valley, WA 99037 Street City Zip Code Complete mailing address (if different from above address): Length of time residing at current address: _2 Years U.S. Citizen? Xes [ ]no WA State registered voter?es I ]no What is your preferred way for us to contact you: [Note: lfvau have an unlisted phone number, or do not wish your e- mail address made public, do not include that information. Once this document is submitted to the C 1tt-, it becomes subject to public disclosure. j [ } Home Phone; Work phone: 509-890-1214 [ ] Cell Phone: I ] Other message phone: E-mail address: (please print clearly'): matthewh(Mcommunityframeworks.org Regular mail to residence or mailing address shown above EMPLOYMENT: (Please start with most recent) I. Xpresent [ ] previous e of employer: Community Frameworks Address: 907 W Riverside Ave, Spokano WA 99201 Phone. 509-890-1214 Position held: Housing Developer Dates of employment: 03/01/22 to present 2.[ ] present Xprevious Name of employer: Holland Partner Group Address: 808 Washington St #500. Vancouver WA 98600 Phone: 360-694-7888 Position held: Real Estate Analyst & Financial Accountant Dates of employment: 03/2013 - 0212022 [ ] present previous Name of emplo cr: Mode Address: Portland, OR Health Position held: Accounting Temp Phone: Dates of employment: 0312013 to 0812013 4. [ ] present )irevious Name of em o er: Wells Fargo Bank 11 Robert Half Temp Agency Address: Portland, OR Phone: Position held, Accounting Temp EDUCATION: Name of high sch of Burns High School Diploma or GED: yes [ ] no_ - Dates oretnployment: 0712011 to 1212012 Address: Burns, Oregon Trade school/college/university: Name of School Eastem Oregon University Address: La Grande, OR Diploma: Xyes [ ] no Degree or certification earned: BS - Business Administration Trade school/college/university: Name of School Portland State University Diploma: yes [ ] no Other relevant certifications/licenses: Address: Portland, OR Degree or certification earned: Masters, Real Estate Development & Finance VOLUNTEER EXPERIENCE: Name of social, fraternal, organizations, etc. 1. Current ] reVlOus This will be my second season as a volunteer little league baseball umpire. 2 Current Aprevious 1 have volunteered for the annual Point In Time count, and will again next year: 3. [ ] current ] previous 4. [ ] current [ ] previous -- PROFESSIONAL ORG, ANIZATIONS. Local, state, or national government hoards, committees, or commissions ,, on which you serve or have served. 1. [ ] current previous This will be my first Wardlcommitteelcammission appointment for a proressional org, or govt. 2. [ ] current ] previous 3. [ ] current [ ] previous 4. [ ] current [ ] previous 5. [ ] current [ ] previous REASONS for applying for this committee, commission, board: I. am Interested in the built environment. Principally in the process of creating and amending spaces for human scalp development, and creating community throe ht the thou httuil use of design, Expanding housing choice, mised use communities, and multi -modal transportation, I am attaching a larger statement to answer this question By signing this application, I certify under penalty of perjury of the laws of the State of Washington that all information is true and correct to the best of my knowledge and belief. I further state that my appointment would not represent a conflict of interest or an appearance of a conflict of interest with the duties of this position. 1 understand this application is//subject to disclosure pursuant to c apter 42.56 RCW. ................. ............. q..........._...._..�..L.�.__---- Signature Date Signed February 16, 2024 Pam Hanley, Mayor City of Spokane Valley 10210 E Sprague Avenue Spokane Valley, WA 99206 Dear Mayor Haley, am interested in seeking an appointment with the Planning Commission for the City of Spokane Valley. I wanted to expand just a little on the reason why I want to join the Planning Commission, as the space on the application is quite small. am interested in the built environment. The future of our cities and towns is shaped by the prescriptive rules of what and how land is and can be used. This in turn impacts how cities function and what the related costs are to manage and maintain services. The Planning Commission has a difficult job of balancing multiple land use priorities and needs, considering the present while looking to the future. As a city, we have private land use demands that include residential, commercial, industrial, and agricultural, as well as public land use demands for Civic functions, municipal utilities, schools, parks/recreation, and so forth. It is an important task that requires nuance. One of the foundational principles that inform my perspective on land use is that smart growth is sustainable growth. Growth and change are inevitable, as people will continue to choose to live and work in the greater Spokane region. Some expansion of the Urban Growth Boundary should be expected to accommodate this growth, but it is only one of several potential solutions to accommodate growth in Spokane Valley. Any expansion of development at the borders of our city into greenfi'eld and agricultural land should be viewed with a long-term lens. There are real and expensive long-term social and financial costs associated with developing low -density uses on the suburban/rural fringe. One such cost impact is associated with the ongoing/future maintenance of roads, as well as the water and sewer infrastructure, associated with fringe and exurban sprawl. This is what drove the need to increase the cost of license plate tabs in 2023, which as an indirect tax on the use of roads is a very logical approach to paying for the upkeep of our existing roads. Greenfield development is often expedient and simpler, but overreliance on expansion is fated to end poorly for the community overtime. Smart infill and thoughtful utilization of land already inside the city limits is key to long-term success. I want Spokane Valley to be the kind of place where people want to live, stay, and do business - creating welcoming "3`d place" spaces. Human -scale developments create community, which is what great cities are all about. Sincerely, Matthew Hurd, MIRED A resident of Spokane Valley Application Form for Committees/Boards/Commissions S okane Return completed form to City Cleric: ''Val ley Spokane Valley City I lall 10210 East Sprague Avenue Spokane Valley, WA 99206 Phone:509-720-5102 nt_patterscln(ti!spokanevalleywa.Yk(v Application may be mailed, c-mailed, or faxed. Please do not send an application via text trlessage attachment. One application per position please. DO NOT SURNIIT AN APPLICATION UNLESS THERM iS AN OPENiNG. Openings are generally advertised in the local newspapers„ and posted on the C'ity's Webpagc at lutps:t' Nvwev.spo&cnlevidtc, lv v:t.gov/volunteer Feel free to call the City Clerk if you have questions. i AM INTERESTED IN SERVING ON THE FOLLOWING COMMITTEE.: [Check one box; note requirements] [)4 Planning Commission - Must be a Spokane Valley resident. (See chapter 18.10 SVMC) Terrtts are tar three years. Applicants are selected without respect to political affiliations, and serve without compensation. [ ] Lodging Tax Advisory Committee ILTAC} - need not be a Spokane Valley resident. (See chapter 3.20 SVMC) Terns are for one or two years. Committee consists of live members: One Councihncnibm appointed by the Mayor, confirmed by the Council. Two rvbo represent it business required to collect the tax (hotels, ❑uotels, ere.). Two involved in funded activities (such as a non-profit organization to increase tourism). Identify the business or orgatliZation you represent [ ] Spokane County Housing and Community Development Advisory Committee (HCDAC) HCDAC includes two Spokane Valley residents; terms not to exceed three years. Spokane Valley appointment pending final approval by Spokane County board of Commissioners. Spokane County Application and Supplemental Application also required. [ ] Spokane County Huntan Rights Task Force - Terms are for four years. Must be a resident of Spokane Valley. The Hoard currently meets 2"" Tuesday of cacti month, 3:30 to 5:00 at Catholic Charities, 12 F. 51h Spokane. [ ] Spokane Housing Authority (SIJA) -- regional comet ucc, five members. Terms are five years. One individual directly assisted by the Authority, jointly appointed by Spokane Mayor, Spokane Valley Mayor, and Chair of Hoard of County Commissioners. Two individuals who work or reside within Spokane City limits. One individual who works or resides in unincorporated Spokane County. One individual who works or resides within Spokane Valley City limits. C horck witir the C'ifY Clerk c•onc:ernirrg a r acam:v wr this rurninitlee. [ ] Other: Name (please print): M 1 t-" El— KE L.J- Complete residence address: q 7 7 9 5 • Q ji% -sYLS ir►Y Kc, SP0i"',e y4u I Y :1 t_'JA 9 9 'qb o Street City Zip Code Complete mailing address (if different from above address): d �� Iy 2t'�2 Pa F Ak-LC.Y 992-Iq Length of time residing at current address: 14 tlR5 U.S. Citizen? Nes [ ]no WA State registered voter?Xyes [ ]no What is your preferred Way for us to contact you: [Note: If'vou have ten rrrrlisiedphone cumber, or (it;Clot wish your e- mail address mule pubiic, do trot include Hurt i lbr•tnadou. Duce this docxmert is ,submitted to the Cite, it becomes subjeel to public rlr""scln4tire.j � � . i� lU-214 [ ] Horne Phone: Work phone: V ll Phone: [ ] Other message phone: mail address: (please print clearly): y1C 1 rt i�]X tv 46 CO-11 [ ] Regular mail to residence or mailing addt•ess shown above EMPLOYMENT: (Please start with most recent) I. resent [ ] previous Name of e,,, Ioyer: K 7 Ca "tTA-v-Tti jc Cipf Nc Address: d r-) d x 9 i E10 S4um Q _345 Phone: t 7fin 3-96 - e'6L(v Position lield: Dates of employment: R PP-,L- 011- PA= T-lIr 2. [ ] present previous Name of employer: 0-ci -5i L'i i,fz Address: !�zo S'tJ pe(Lr+4-•1t>, o,L 7-;z04 Phone: tsas Zzy-1110 (cr 4�j Position held: P44Z4LWz+ 41.- T?►✓ii 4Ss-', J Dates of elllployment: Sy-r M 5 • rE'X5 1996 [ ] present [ ] previous Name of employer: Address: Position held: 4.[ ] present [ ] previous Name of employer. Address: Position held: Phone: Dates of employment: Phone: Dates of employment: EDUCATION: Name of high school PA,*7-v - -sc 14 t s1a Se moeL Address: Diploma or GED: M yes [ ] no Trade school/college/university: Narne of School ro nAFr51ry Address: Diploma: [ ] yes ['QYno Degree or certification earned Trade school/college/university: Name of School Diploma: [ ] yes [ ] no Address: Degree or certification ended: Other relevant certifications/licenses: Yam �oGzr�iatlasi 140XI MRSD L►Li;NSt5 PR— J c , U -rq FI 0-114N Lt nr�.9 rL 1 - VOLUNTEER EXPERIENCE: Name of social, fraternal, organizations, etc. 1. [ ] current K previous 13, t 5'�.t-rs -IF AT-la'-114 - Iol a wrt'jldd / n5ic� 'F«- 2. [ ] current previous SALCV.1 �s/13 JA,4LA_ OW1 i-S Soc 3. [ ] current [ ] previous '&r0KwJC- u�a7'e z1op - Ltecti b1sYa,�-7 Fal l nrlc>l 5 dl c. rnr�ltl� 4.[ ] current W previous Mk,L7 , PL-C Ne3A ` "144 SATrGA Axhs PROFESSIONAL ORGANIZATIONS. Local, state, or national government hoards, committees, or cor17111issioils on which you serve or have served. L [ ] current [ ] previous PJ'W 2. [ ] current [ ] previous 3. [ ] current [ ] previous 4. [ ] current [ ] previous 5. [ ] current [ ] previous REASONS for applying for this committee, commission, hoard: ) I "Vg ►A 5'7?an+4 I A)'TegCS-C /rJ T 09Y"KIC,J 4-Jr1 oC r~ec cum 4rne'rrl' I GetaL7iC Ti#z StzvZ C')ny "Tc, w14Xlto1W, AS QAac1,11va'Y 19 i-vtZ e_171}r±,Js Tg, Gr 1,,V r`vGD t,v -rNY- �� TRY tNFvnTM�C;� } r4.4" Ica Lfi�?� dpC�gL CcrYPv� G,� Ytii`�fZ �,+1sT��►s-Tfa S• . By signing this application, i certify under penalty of perjury of the laws of the State of Washington that all information is true and correct to the hest of my knowledge and belief. I further state that my appointment would not represent a conflict of interest or an appearance of a conflict of interest with the duties of this position. i understand this application is subject to disclosure pursuant to chapter 42.5E RM Signature Date Signed CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 26, 2024 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Road & Traffic Maintenance — Spokane County Interlocal Agreement GOVERNING LEGISLATION: RCW chapter 39.34 — Interlocal Cooperation Act PREVIOUS COUNCIL ACTION TAKEN: • April 22, 2003 — Approved motion to execute 2003 County Interlocal Agreement for Street Maintenance. • February 14, 2006 — Approved motion to execute 2006 County Interlocal Agreement for Street Maintenance. • October 6, 2009 — Approved motion to execute 2009 County Interlocal Agreement for Road Maintenance. • December 12, 2023 — Council consensus for the City to develop its own Traffic Signal Maintenance Shop • March 12, 2024 - Council consensus to move draft Interlocal Agreement forward for adoption consideration BACKGROUND: Since the City incorporated in March 2003, the City has contracted with Spokane County to provide some level of support for road and traffic system maintenance. The work provided by the County has undergone change over the last 21 years as the City has grown and taken on its own road and traffic programs. For reference, the significant road and traffic maintenance activities include the following. Road Maintenance Activities — Pavement patching, pavement replacement, storm drain maintenance, roadside vegetation management, and winter operations (plowing, deicing, etc.). Traffic Maintenance Activities — Signal maintenance, street light maintenance, traffic sign maintenance, and roadway pavement markings (striping, arrows, etc.). The initial 2003 agreement provided for the County to complete all road and traffic maintenance activities for the City as the City had recently incorporated. The 2006 agreement modified the services provided by the County. This agreement included a two-year transition plan for the City to take over all road maintenance activities. It was during this period that the City established its current form of in-house road maintenance division, which includes contracting with private entities for road and stormwater maintenance activities. The 2009 interlocal agreement, currently in place, is structured so that the County provides only traffic maintenance services (signals, signs, striping, etc.) to the City. The agreement is not a reciprocal agreement as the City does not provide any services to the County. Historically, the County met the level of service required by the City regarding traffic maintenance activities. However, beginning in mid-2022 and continuing into 2023, the County has not performed the required maintenance duties due to staffing issues. On May 15, 2023, the County notified the City in writing that they could not provide traffic signal maintenance services anymore. On December 12, 2023, the City Council provided consensus for the development of a City Traffic Signal Maintenance Shop. Since the services provided by the County change with the signal shop, a new interlocal agreement is required. The proposed 2024 Interlocal Agreement is necessary to align the services provided by both the City and County. Per the agreement, the following services will be provided: County provided service to City — Traffic sign maintenance and pavement markings. Mutually provided services — Traffic signal maintenance, street light maintenance, crosswalk/flasher maintenance, road maintenance, miscellaneous services, and emergency assistance. The mutually provided services are on an as -needed, limited basis, and only if resources are available. The agreement also contains a provision for Emergency Assistance. This is of great benefit should an emergency arise (fire, windstorm, etc.), making disaster relief assistance more streamlined for services and reimbursements. The City labor rates identified in the agreement were developed to include fully burdened rates which include wages, benefits, overtime, etc. The City equipment rates are inclusive of ownership costs and maintenance costs associated with the equipment. At its March 12, 2024 meeting, City Council reviewed the proposed Interlocal Agreement and provided consensus to move the agreement forward for a motion consideration to approve. Since that time, there has been a modification to the draft agreement to provide additional clarification on City -provided services to the County. As identified in the final draft of the agreement's Exhibit A (Services), the terms have been updated to allow City staff to work under the direction of the County in other municipalities, provided the County and municipality have an interlocal agreement. This is a necessary modification as the County currently provides traffic signal shop services to other municipalities and may require City staff assistance in their work. OPTIONS: : 1) Authorize the City Manager to execute the Interlocal Agreement between Spokane County and the City; or 2) Take other appropriate action. RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager to finalize and execute the Interlocal Agreement for Road and Traffic Maintenance and Miscellaneous Services between Spokane County and the City. BUDGET/FINANCIAL IMPACTS: For 2024, the City has budgeted $405,000 for the traffic, sign, and pavement marking services provided by the County, as these are the only services anticipated this year. Should other services be provided, appropriate budgets will be reviewed as part of coordinating the activities. The funds for the work associated with the interlocal are included in the adopted 2024 budget and will be financed from Fund #101 (Street Fund). STAFF CONTACT: Bill Helbig, Public Works Director Kelly Konkright, City Attorney ATTACHMENTS: 1) Final Draft of Exhibit A (Services) w/ proposed changes 2) 2024 Interlocal Agreement for Road and Traffic Maintenance and Miscellaneous Services 3) PowerPoint Presentation EXHIBIT A ROAD AND TRAFFIC MAINTENANCE AND MISCELLANEOUS SERVICES The following are examples of road and traffic maintenance services provided by PARTIES. Actual services will be in the magnitude, nature and manner requested by PARTIES for mutual aid as outlined in this exhibit. SECTION NO. 1: COUNTY — RESPONSIBILITIES FOR PROVIDING SERVICES Upon receiving a specific request from the CITY. Tthe COUNTY has authority to provide services and equipment as identified in this exhibit within the CITY's incorporated jurisdiction. The CITY will direct these services within the limits of the COUNTY'S operational workforce and equipment. When completing work for the CITY, the COUNTY is a contractor for the CITY and will provide services and equipment requested by the CITY so long as such are within the COUNTY'S ability to provide, at the COUNTY'S sole discretion. Actual services provided by the COUNTY shall be of the type, nature and magnitude subsequently negotiated between the CITY and the COUNTY during the PARTIES' annual budget and planning processes. After adoption of budget and plan, within the constraints of the base level services program described, the CITY may request adjustments to individual tasks to meet specific needs. The COUNTY shall consider all such requests and, whenever practicable, alter the work program as necessary. The COUNTY is a contractor of services only and does not purport to represent the CITY professionally other than in providing the services requested by the CITY. In conjunction with the CITY providing the services and equipment described in Section 2, the COUNTY, in executing this Agreement, does confer onto the CITY the authority to perform the services within the unincorporated COUNTY limits for the purposes of carrying out this Agreement. SECTION NO.2: CITY — RESPONSIBILITIES FOR PROVIDING SERVICES Upon receiving a specific request from the COUNTY, Tthe CITY has authority to provide services and equipment as identified in this exhibit outside the CITY's incorporated jurisdiction and within the unincorporated COUNTY. The CITY also has authority to provide the services and equipment identified herein to incorporated municipalities situated within the COUNTY, provided that (a) the COUNTY and said municipality have entered into a binding and current interlocal agreement for the COUNTY to provide such services to said municipality: (b) said municipality agrees in a writing from the municipals , 's city manager/city administrator (or their designee) that the CITY may provide such services in that municipals y's jurisdiction, and (c) the CITY works solely under the direction and supervision of the COUNTY. The COUNTY will direct these services within the limits of the CITY' S operational workforce and equipment. When completing work for the COUNTY, the CITY is a contractor for the COUNTY and will provide services and equipment requested by the COUNTY so long as such are within the CITY' S ability to provide, at the CITY's sole discretion. Actual services provided by the CITY shall be of the type, nature and magnitude subsequently negotiated between the COUNTY and the CITY during the PARTIES' annual budget and planning processes. After adoption of budget and plan, within the constraints of the base level services program described, the COUNTY may request adjustments to individual tasks to meet specific needs. The CITY shall consider all such requests and, whenever practicable, alter the work program as necessary. The CITY is a contractor of Exhibit A Page 1 of 4 Interlocal Agreement for Road and Traffic Maintenance and Miscellaneous Services services only and does not purport to represent the COUNTY professionally other than in providing the services requested by the COUNTY. In conjunction with the COUNTY providing the services and equipment described in Section 1, the CITY, in executing this Agreement, does confer onto the COUNTY the authority to perform the services within the CITY limits for the purposes of carrying out this Agreement. SECTION NO.3: COORDINATION The PARTIES will identify specific liaisons for services to handle day-to-day operational activities related to basic and discretionary services. The liaisons will meet regularly to review scheduled daily work activities, future planned work activities, completed work activities and the overall performance of this Agreement. Emergency work, including 911 calls, will be referred directly to the appropriate personnel as determined and coordinated between the PARTIES' liaisons. Emergency work to protect public safety and/or property will be handled as the COUNTY and/or the CITY liaisons deem necessary. Emergency work may include, but not be limited to, repair of immediate road hazards, traffic signal malfunctions, or replacement of downed stop signs. The PARTIES' liaisons will be informed of the incident as soon as practicable. Non -emergency citizen requests, during regular operating hours, will be referred to the individual PARTIES. SECTION NO.4: TRAFFIC MAINTENANCE The COUNTY will provide Traffic Maintenance services within the CITY limits of Spokane Valley at the levels of service established within this exhibit. Service levels as set by the CITY shall reflect CITY policies and may or may not be similar to COUNTY policies. The CITY shall be solely responsible for setting service level policies for all roadway features as the COUNTY is merely a contractor for the purpose of implementing CITY policy. The following are examples of traffic maintenance items. (a) Signs: Installing new signs, replacing faded sign faces and broken posts, straightening leaning posts, relocating signs for visibility, maintenance of vandalized signs or signs damaged by vehicle accidents, removal of signs when appropriate, provide sign maintenance records. (b) Crosswalk, Stop Bars, Arrows and Legends Pavement Markings: Refurbishing, installing new, and removal when appropriate. (c) Curb Painting: Maintenance of curbing and island painting. (d) Striping: Painting and removal of linear pavement markings such as; centerlines, edge lines, and wide lines. (e) Island Markers and Roadside Delineators: Replace, install new, and remove when requested. SECTION NO. 5: LUMINAIRE MAINTENANCE Occasionally, the PARTIES agree to provide mutual Luminaire Maintenance services as requested by either PARTY. These services will be provided when the requested PARTY has staff and equipment available for the requested service. Luminaire maintenance includes the repair and replacement of streetlight and lummaire heads, poles, wiring or bulbs in existing streetlights or luminaires which are incorporated within traffic signal and roadway systems. SECTION NO.6: UTILITY LOCATING Exhibit A Page 2 of 4 Interlocal Agreement for Road and Traffic Maintenance and Miscellaneous Services Occasionally, the PARTIES agree to provide mutual utility locating services as requested by either PARTY. These services will be provided when the requested PARTY has staff and equipment available for the requested service. Utility Locating services includes the identification of underground traffic facilities for utility work, pavement work, or other digging operations. SECTION NO.7: TRAFFIC SIGNAL MAINTENANCE Occasionally, the PARTIES agree to provide mutual Traffic Signal Maintenance services as requested by either PARTY. These services will be provided when the requested PARTY has staff and equipment available for the requested service. Traffic Signal Maintenance includes the replacement and cleaning of light systems for signal and flasher displays and signs, installation and repair of vehicle detector loops, installation and repair of other types of vehicle detection, checking and adjusting signal timing, programming the signal controller as approved by the engineer, examining traffic signal operation to assure it is operating as intended, inspecting hardware for wear or deficiencies, testing and repairing of electronic control devices and components, repair or replacement of signal and flasher displays, supports or wiring external to controller cabinets, testing of new and modified cabinets and control devices, traffic counter testing and repair and preventative maintenance. SECTION NO.8: FLASHER/CROSSWALK PREVENTATIVE MAINTENANCE Occasionally, the PARTIES agree to provide mutual Flasher/Crosswalk Preventive Maintenance services as requested by either PARTY. These services will be provided when the requested PARTY has staff and equipment available for the requested service. Flasher/Crosswalk Preventative Maintenance services includes the examination of equipment to assure it is operating as intended, inspecting hardware for wear or deficiencies, and repair components as required. SECTION NO.9: ROAD MAINTENANCE Occasionally, the PARTIES agree to provide mutual Road Maintenance services as requested by either PARTY. These services will be provided when the requested PARTY has staff and equipment available for the requested service. Road maintenance services may include, but not be limited to, patching of hard surfaced roads, the grading and patching of roadside shoulders, the patching and grading of gravel roads, the maintenance of roadside drainage systems, and winter maintenance operations. SECTION NO. 10: MISCELLANEOUS SERVICES Occasionally, the PARTIES agree to provide mutual Construction Inspection services as requested by either PARTY. These services will be provided when the requested PARTY has staff and equipment available for the requested service. Construction Inspection services may include, but not be limited to, plan review, verifying installations meet construction standards, documenting contractor activities, reviewing material submittals, helping contractor install specialized equipment, and coordination with the contracting agency. Occasionally, the PARTIES agree to provide mutual Right -of -Way (ROW) services as requested by either PARTY. These services will be provided when the requested PARTY has staff available for the requested service. ROW services may include, but not be limited to, ROW Plan review, property title review, appraisals, legal description coordination, property negotiations and settlements, and document recording. Occasionally, the PARTIES agree to provide mutual surveying services as requested by either PARTY. These services will be provided when the requested PARTY has staff available for the requested service. Surveying services may include, but not be limited to, topographic surveys, ROW or easement surveys, and legal description development and documentation. Exhibit A Page 3 of 4 Interlocal Agreement for Road and Traffic Maintenance and Miscellaneous Services SECTION NO. 11: EOUIPMENT USAGE Occasionally, either PARTY may request the usage of the other PARTY' S equipment associated with road and traffic maintenance services. Usage of the equipment may be provided at the discretion of the requested PARTY, and the reimbursement rate for usage will follow the rates provided for in Exhibit B. The equipment shall be operated by appropriately trained and licensed personnel of the receiving PARTY. Any damage to said equipment while being used by the requesting PARTY shall be repaired under the direction of the PARTY owning the equipment and repair costs shall be borne by the other PARTY. The types of equipment that may be requested include, but are not limited to, aerial maintenance vehicles (bucket trucks), traffic signal testing equipment, and construction equipment (backhoes, dump trailers, etc.). SECTION NO. 12: EMERGENCY ASSISTANCE Should either PARTY seek immediate, emergency assistance for Road and Traffic Maintenance services, the other PARTY shall determine if labor and/or equipment are available for requested assistance. If resources are available, the requested PARTY shall utilize available labor and/or equipment for requested assistance. Exhibit A Page 4 of 4 Interlocal Agreement for Road and Traffic Maintenance and Miscellaneous Services INTERLOCAL AGREEMENT FOR ROAD AND TRAFFIC MAINTENANCE AND MISCELLANEOUS SERVICES BETWEEN SPOKANE COUNTY AND THE CITY OF SPOKANE VALLEY THIS AGREEMENT is made and entered into by and between Spokane County, a political subdivision of the State of Washington, having offices for the transaction of business at 1116 West Broadway Avenue, Spokane, Washington 99260, hereinafter referred to as "COUNTY" and the City of Spokane Valley, a municipal corporation of the State of Washington, having offices for the transaction of business at 10210 East Sprague Avenue, Spokane Valley, Washington 99206, hereinafter referred to as "CITY," jointly hereinafter referred to as the "PARTIES." The COUNTY and CITY agree as follows. SECTION NO. 1: RECITALS AND FINDINGS (a) The Board of County Commissioners of Spokane County is responsible for the care of County property and the management of County funds and business. (b) The City Council of the City of Spokane Valley is responsible for the care of City property and the management of City funds and business. (c) Counties and cities may contract with each other to perform certain functions which each may legally perform under chapter 39.34 RCW (Interlocal Cooperation Act). (d) Spokane County and the City of Spokane Valley desire to utilize the services of each respective party for the purpose of providing emergency assistance and roadway maintenance including, but not limited to, traffic sign, signal, pavement marking, inspection, and maintenance services on the public rights -of -way in the County and City. SECTION NO.2: DEFINITIONS (a) Agreement: "Agreement" means this Interlocal Agreement between the CITY and COUNTY regarding road maintenance, traffic maintenance, and emergency assistance services. (b) City: "CITY" means the City of Spokane Valley. (c) County: "COUNTY" means Spokane County. (d) Maintenance and Operations: "Maintenance and Operations" and "M&O" shall mean a combination of general maintenance, repair, and installation for the proper function and performance of a road and/or traffic system. For expenditures related to services, the expenditures must be directly attributable, and proportionate to services rendered by the PARTIES under the terms of this Agreement. (e) Services: "Services" means those services identified in Exhibit A. (f) Compensation: "Compensation" means that methodology set forth in Exhibit B used to establish the amount of money which the CITY will pay the COUNTY for providing Services and the COUNTY will pay the CITY for providing Services. (g) Capital Improvement: "Capital Improvement" shall mean the capitalization threshold adopted by either the County or City during the term of the Agreement. The PARTIES shall give advance notice of any increase in the capitalization threshold. Any such expenditure will be coded as provided for in the BARS -manual adopted by the State of Washington under RCW 43.88. Interlocal Agreement Page 1 of 9 Road and Traffic Maintenance and Miscellaneous Services (h) Uncontrollable Circumstances: "Uncontrollable Circumstances" means the following events: riots, wars, civil disturbances, insurrections, acts of terrorism, external fires and floods, volcanic eruptions, lightning or earthquakes at or near where the Services are performed and/or that directly affect providing of such Services. (1) Report: "Report" shall mean the Invoice Supporting Documentation set forth in Exhibit B. 0) Inspection: "Inspection" shall mean construction inspection services as identified in Exhibit A. SECTION NO.3: PURPOSE The purpose of this Agreement is to reduce to writing the PARTIES' understanding as to the terms and conditions under which the COUNTY will provide Services and/or Equipment on behalf of the CITY and the CITY will provide Services and/or Equipment on behalf of the COUNTY. As provided herein, the PARTIES will provide the road and traffic maintenance and inspection services and equipment within the other PARTY's jurisdiction as identified in Exhibit A, attached hereto and incorporated herein. SECTION NO.4: DURATIONIWITHDRAWAL This Agreement shall commence when fully executed and run through December 31, 2024, unless one of the PARTIES provides notice as set forth in Section 7. At the conclusion of the initial term, this Agreement shall automatically be renewed from year to year thereafter effective January 1st to December 31st unless (1) a PARTY provides written notice to the other PARTY that it is not renewing the Agreement, and (2) the notice is provided at least sixty (60) days before the upcoming renewal date. All renewals shall be subject to all terms and conditions set forth herein. Either PARTY may terminate this Agreement any time from for any reason whatsoever upon a minimum of 180 days written notice as provided for in Section 7 to the other PARTY. If a PARTY materially breaches this Agreement, the non -breaching PARTY may terminate this Agreement at any time after giving the breaching PARTY written notice of the material breach and thirty (30) days to cure said breach, and the breaching PARTY fails to cure the same. The PARTIES' obligations to pay for services rendered prior to termination, received reimbursement for overpayments, and indemnify the other PARTY for actions taken prior to termination shall survive termination of this Agreement. SECTION NO. 5: COST OF SERVICES AND PAYMENTS The CITY shall pay the COUNTY the costs for Services and Equipment provided under this Agreement as set forth in Exhibit B, attached hereto and incorporated herein by reference. The COUNTY shall pay the CITY the costs for Services and Equipment provided under this Agreement as set forth in Exhibit B, attached hereto and incorporated herein by reference. Each PARTY adopts labor and equipment rates each year. During the duration of this Agreement, when a PARTY's administration adopts labor and equipment rates, that PARTY shall promptly communicate said rates to the other PARTY. Upon such notice, said rates shall replace the transmitting PARTY's rates in Exhibit B, Attachment 2. The PARTIES recognize it is highly unlikely that Exhibit B, Attachment 2, setting forth the new billing rates for each year's Services and Equipment, will be available at the start of any Interlocal Agreement Page 2 of 9 Road and Traffic Maintenance and Miscellaneous Services renewal time frame. Accordingly, until new rates have been adopted and communicated between the PARTIES, the PARTIES agree that the PARTY providing service will bill the other PARTY at the same billing rates paid in the previous year. Upon the PARTIES updated rates being adopted and mutually communicated between the PARTIES, the PARTIES will be responsible for said rates in the current billing cycle commensurate with the invoicing requirements of this agreement. Updated rates shall be included in the invoice immediately following the rate adoption. Any overpayment for any Services will be credited to the first invoiced payment due following the reconciliation. The PARTIES agree that no interest shall be owing by either PARTY to the other PARTY for any overpayment or underpayment determined as a result of the reconciliation. Within thirty (30) days of receiving notice of the other PARTY's updated rates, the receiving PARTY may elect to terminate this Agreement upon written notice to the other PARTY. This Agreement will terminate on the thirty-first (31st) day after such notice is delivered, but the PARTIES' obligations to pay for services rendered, received reimbursement for overpayments, and indemnify the other PARTY shall survive termination of this Agreement. The COUNTY CEO or the CITY Manager shall advise the other PARTY as soon as possible of any anticipated or unanticipated capital improvement costs that arise during the contract period. Any such capital improvement costs shall be borne exclusively by the PARTY constructing said improvements unless otherwise provided pursuant to separate agreement of the PARTIES. The PARTIES agree to invoice the responsible PARTY for the cost of Services and Equipment quarterly, by the 15th of the month for the previous quarter. The responsible PARTY will make payments to the respective PARTY by the 5th of the following month. The PARTIES may dispute any quarterly billing. Pending resolution of any dispute, the PARTIES agree that the payment shall be timely for that portion of the bill that is undisputed. In the event a PARTY disputes any quarterly billing, the dispute shall include, in conjunction with the quarterly payment for the undisputed portion of the bill, a letter stating with specificity the basis for the dispute. The PARTIES agree to meet within thirty (30) calendar days of the receipt of the documentation letter stating the basis for the disputed billing to resolve the matter. In the event the PARTIES cannot mutually resolve the matter within the thirty (30) calendar day time frame, unless otherwise agreed by the PARTIES, the matter shall be resolved pursuant to the Dispute Resolution provisions set forth in Section 17. The selection of arbitrators as provided for in Section 17 shall commence within sixty (60) calendar days after the letter stating the basis of the disputed billing is received. Any resolution of a disputed amount through use of the arbitration process identified in Section 17 shall include, at the request of either PARTY, a determination of whether interest is appropriate, including the amount. SECTION NO.6: RELATED RESPONSIBILITIES IN CONJUNCTION WITH PROVIDING SERVICES The COUNTY or designees agree to attend staff meetings as requested by the CITY Manager or its designees. Likewise, the CITY or designees agree to attend staff meetings as requested by the COUNTY CEO or its designees. The PARTIES or designees agree to meet upon request to discuss any Service provided under the terms of this Agreement. SECTION NO.7: NOTICE All notices or other communications given hereunder shall be deemed given on: (1) the day such notices or other communications are received when sent by personal delivery; or (2) the third day following the Interlocal Agreement Page 3 of 9 Road and Traffic Maintenance and Miscellaneous Services day on which the same have been mailed by first class delivery, postage prepaid addressed to the COUNTY or the CITY at the address set forth below for such PARTY, or at such other address as either PARTY shall from time -to -time designate by notice in writing to the other PARTY: COUNTY: Spokane County Chief Executive Officer or his/her authorized representative 1116 West Broadway Avenue Spokane, Washington 99260 CITY: City of Spokane Valley City Manager or his/her authorized representative 10210 E Sprague Avenue Spokane Valley, Washington 99206 SECTION NO.8: REPORTING Reports: Reports shall be prepared by the PARTY providing service, documenting actual usage under this Agreement at the same time each invoice requesting payment is made, unless otherwise mutually agreed by the PARTIES. Such reports shall be in a format as mutually agreed to between the PARTIES. The content and/or format for such reports may be changed from time -to -time by written agreement between CITY and COUNTY staff. Records Review: Either PARTY shall be allowed to conduct random reviews of the records generated by the other PARTY in the performance of this Agreement. The requesting PARTY shall provide the other PARTY with reasonable advance notice of the records reviews. The receiving PARTY may withhold records that are confidential or privileged. The PARTIES agree that they will make best efforts to achieve a resolution of any potential records confidentiality issues, including entering into confidentiality agreements or other similar mechanisms that will allow disclosure of the necessary information to accurately conduct a records review. If the PARTIES will be allowed to view only those records directly relating to Services provided within the other PARTY'S corporate boundaries, then each PARTY must keep a log of original documents used to charge the other PARTY, and those documents must have identifying numbers or letters so the original source documents can be easily retrieved. SECTION NO.9: COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which, when so executed and delivered, shall be an original, but such counterparts shall together constitute but one and the same. SECTION NO. 10: ASSIGNMENT No PARTY may assign in whole or part its interest in this Agreement without the written approval of the other PARTY. SECTION NO. 11: EMPLOYEES The PARTIES shall appoint, hire, assign, retain and discipline all employees performing Services under this Agreement according to those collective bargaining agreements and state and federal laws that apply to the PARTY taking such action. The PARTIES agree to meet and confer with respect to staff that are assigned to provide Services. Issues of discipline or performance will be specifically handled according to the respective PARTY policies. Interlocal Agreement Page 4 of 9 Road and Traffic Maintenance and Miscellaneous Services SECTION NO. 12: LIABILITY (a) The COUNTY shall indemnify and hold harmless the CITY and its officers, agents, and employees, from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of any negligent act or omission of the COUNTY, its officers, agents, and employees, relating to or arising out of performing Services pursuant to this Agreement. In the event that any suit based upon such claim, action, loss, or damages is brought against the CITY, the COUNTY shall defend the same at its sole cost and expense; provided that the CITY reserves the right to participate in said suit if any principle of governmental or public law is involved; and if final judgment in said suit be rendered against the CITY, and its officers, agents, and employees, or jointly against the CITY and the COUNTY and their respective officers, agents, and employees, the COUNTY shall satisfy the same. (b) The CITY shall indemnify and hold harmless the COUNTY and its officers, agents, and employees, from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of any negligent act or omission of the CITY, its officers, agents and employees, relating to or arising out of performing Services pursuant to this Agreement. In the event that any suit based upon such claim, action, loss, or damages is brought against the COUNTY, the CITY shall defend the same at its sole cost and expense; provided that the COUNTY reserves the right to participate in said suit if any principle of governmental or public law is involved; and if final judgment in said suit be rendered against the COUNTY, and its officers, agents, and employees, or jointly against the COUNTY and the CITY and their respective officers, agents, and employees, the CITY shall satisfy the same. (c) If the comparative negligence of the PARTIES and their officers and employees is a cause of such damage or injury, the liability, loss, cost, or expense shall be shared between the PARTIES in proportion to their relative degree of negligence and the right of indemnity shall apply to such proportion. (d) Where an officer or employee of a PARTY is acting under the direction and control of the other PARTY, the PARTY directing and controlling the officer or employee in the activity and/or omission giving rise to liability shall accept all liability for the other PARTY' S officer or employee's negligence. (e) Each PARTY' S duty to indemnify shall survive the termination or expiration of the Agreement. (f) The foregoing indemnity is specifically intended to constitute a waiver of each PARTY' S immunity under Washington's Industrial Insurance Act, chapter 51 RCW, respecting the other PARTY only, and only to the extent necessary to provide the indemnified PARTY with a full and complete indemnity of claims made by the indemnitor's employees. The PARTIES acknowledge that these provisions were specifically negotiated and agreed upon by them. (g) The COUNTY and the CITY agree to either self insure or purchase policies of insurance covering the matters contained in this Agreement with coverages of not less than $10,000,000 per occurrence, including professional liability and auto liability coverages. SECTION NO. 13: RELATIONSHIP OF THE PARTIES The PARTIES intend that an independent contractor relationship will be created by this Agreement. The PARTIES agree that the COUNTY shall be an independent contractor and not the agent or employee of the CITY and, that the CITY is interested only in the results to be achieved and that the right to control the particular manner, method and means in which the services are performed is solely within the discretion of Interlocal Agreement Page 5 of 9 Road and Traffic Maintenance and Miscellaneous Services the COUNTY. Likewise, the PARTIES agree that the CITY shall be an independent contractor and not the agent or employee of the COUNTY, and that the COUNTY is interested only in the results to be achieved and that the right to control the particular manner, method and means in which the services are performed is solely within the discretion of the CITY. Any and all employees who provide Services under this Agreement shall be deemed employees solely of the PARTY with whom the employee has a formal employer -employee relationship. Each individual PARTY shall be solely responsible for negligent acts or omissions of that PARTY's employees under this Agreement and any liability that may attach thereto. SECTION NO. 14: MODIFICATION This Agreement may be modified in writing only by mutual written agreement of the PARTIES. SECTION NO. 15: PROPERTY AND EQUIPMENT The ownership of all property and equipment utilized in conjunction with providing the Services shall remain with the original owner, unless specifically and mutually agreed by the PARTIES to this Agreement. SECTION NO. 16: ALL WRITINGS CONTAINED HEREIN/BINDING EFFECT This Agreement contains terms and conditions agreed upon by the PARTIES. The PARTIES agree that there are no other understandings, oral or otherwise, regarding the subject matter of this Agreement. No changes or additions to this Agreement shall be valid or binding upon the PARTIES unless such change or addition is in writing, executed by the PARTIES. This Agreement shall be binding upon the PARTIES hereto, their successors and assigns. SECTION NO.17: DISPUTE RESOLUTION Any dispute between the PARTIES which cannot be resolved between the PARTIES shall be subject to arbitration. Except as provided for to the contrary herein, such dispute shall first be reduced to writing and considered by the COUNTY CEO and the CITY Manager. If the COUNTY CEO and the CITY Manager cannot resolve the dispute it will be submitted to arbitration. The provisions of chapter 7.04A RCW shall be applicable to any arbitration proceeding. The COUNTY and the CITY shall have the right to designate one person each to act as an arbitrator. The two selected arbitrators shall then jointly select a third arbitrator. The decision of the arbitration panel shall be binding on the PARTIES and shall be subject to judicial review as provided for in chapter 7.04A RCW. The prevailing party at arbitration shall be entitled to recover their costs and attorney fees incurred in the dispute. SECTION NO. 18: VENUE STIPULATION This Agreement has been and shall be construed as having been made and delivered within the State of Washington and it is mutually understood and agreed by each PARTY that this Agreement shall be governed by the laws of the State of Washington both as to interpretation and performance. Any action at law, suit in equity or judicial proceeding for the enforcement of this Agreement, or any provision hereto, shall be instituted only in courts of competent jurisdiction within Spokane County, Washington. Interlocal Agreement Page 6 of 9 Road and Traffic Maintenance and Miscellaneous Services SECTION NO. 19: SEVERABILITY The PARTIES agree that if any parts, terms or provisions of this Agreement are held by the courts to be illegal, the validity of the remaining portions or provisions shall not be affected, and the rights and obligations of the PARTIES shall not be affected in regard to the remainder of the Agreement. If a court, arbitrator, or any other judicial officer determines, through a lawful exercise of their jurisdiction, that any part, term, or provision of this Agreement is in conflict with any statutory provision of the State of Washington, then the part, term or provision thereof that is determined to be in conflict shall be deemed inoperative and null and void insofar as it may be in conflict therewith and this Agreement shall be deemed to be modified to conform to such statutory provision. SECTION NO.20: RECORDS All public records prepared, owned, used, or retained by the COUNTY in conjunction with providing Services under the terms of this Agreement shall be deemed CITY property and shall be made available to the CITY upon request by the CITY Manager, subject to the attorney client and attorney work product privileges set forth in statute, court rule or case law. Likewise, all public records prepared, owned, used, or retained by the CITY in conjunction with providing Services under the terms of this Agreement shall be deemed COUNTY property and shall be made available to the COUNTY upon request by the COUNTY CEO subject to the attorney client and attorney work product privileges set forth in statute, court rule or case law. Each PARTY will notify the other PARTY of any public disclosure request under chapter 42.17 RCW for copies or viewing of such records as well as the PARTY'S response thereto. SECTION NO. 21: HEADINGS The section headings appearing in this Agreement have been inserted solely for the purpose of convenience and ready reference. In no way do they purport to, and shall not be deemed to define, limit, or extend the scope or intent of the sections to which they pertain. SECTION NO. 22: TIME OF ESSENCE OF AGREEMENT Time is of the essence of this Agreement and in case either PARTY fails to perform the obligations on its part to be performed at the time fixed for the performance of the respective obligation by the terms of this Agreement, the other PARTY may, at its election, hold the other PARTY liable for all costs and damages caused by such delay. SECTION NO.23: UNCONTROLLABLE CIRCUMSTANCES/IMPOSSIBILITY A delay or interruption in or failure of performance of all or any part of this Agreement resulting from Uncontrollable Circumstances shall be deemed not a default under this Agreement. A delay or interruption in or failure of performance of all or any part of this Agreement resulting from any change in or new law, order, rule or regulation of any nature which renders providing of Services in accordance with the terms of this Agreement legally impossible, and any other circumstances beyond the control of the PARTIES which render legally impossible the performance by the PARTIES of its obligations under this Agreement, shall be deemed not a default under this Agreement. Interlocal Agreement Page 7 of 9 Road and Traffic Maintenance and Miscellaneous Services SECTION NO.24: FILING This Agreement shall be filed by the PARTIES with such offices or agencies as required by chapter 39.34 RCW. SECTION NO. 25: EXECUTION AND APPROVAL The PARTIES warrant that the officers executing below have been duly authorized to act for and on behalf of the PARTY for purposes of confirming this Agreement. SECTION NO.26: INITIATIVES The PARTIES recognize that revenue -reducing mitiative(s) passed by the voters of Washington may substantially reduce local operating revenue for the CITY, COUNTY or both PARTIES. The PARTIES agree that it is necessary to have flexibility to reduce the contracted amount(s) in this Agreement in response to budget constraints resulting from the passage of revenue -reducing mitiative(s). If such an event occurs, the PARTIES agree to negotiate in good faith to achieve a mutually agreeable resolution in a timely fashion. SECTION NO.27: COMPLIANCE WITH LAWS The PARTIES shall observe all federal, state, and local laws, ordinances, and regulations, to the extent that they may be applicable to the terms of this Agreement. SECTION NO.28: DISCLAIMER Except as otherwise provided, this Agreement shall not be construed in any manner that would limit either PARTY' S authority or powers under laws. SECTION NO.29: SUPERSEDE This Agreement shall supersede and terminate that agreement between the PARTIES entitled "INTERLOCAL AGREEMENT FOR ROAD MAINTENANCE SERVICES IN THE CITY OF SPOKANE VALLEY" executed by Spokane County on October 27, 2009, and executed by the CITY on October 12, 2009. SECTION NO.30: ASSURANCE The PARTIES shall pay the appropriate PARTY the true and full cost of all Services provided under this Agreement. The intent of the PARTIES is that neither PARTY will subsidize the other and that the PARTIES will not subsidize any other jurisdiction that is receiving similar services. Interlocal Agreement Page 8 of 9 Road and Traffic Maintenance and Miscellaneous Services IN WITNESS WHEREOF, the PARTIES have caused this Agreement to be executed on date and year opposite their respective signatures. SECTION NO.31: RECORDING PUBLICATION Per RCW 39.34.040, the PARTIES shall file this Agreement with the Spokane County Auditor prior to performing services under the Agreement. SPOKANE COUNTY — BOARD OF COUNTY COMMISSIONERS DATED: ATTEST: GINNA VASQUEZ, Clerk of the Board CITY OF SPOKANE VALLEY f7_ g"I ATTEST: Marci Patterson, City Clerk MARY KUNEY, Chair JOSH KERNS, Vice -Chair AL FRENCH, Commissioner AMBER WALDREF, Commissioner CHRIS JORDAN, Commissioner JOHN HOHMAN, City Manager APPROVED AS TO FORM: City Attorney's Office Interlocal Agreement Page 9 of 9 Road and Traffic Maintenance and Miscellaneous Services EXHIBIT A ROAD AND TRAFFIC MAINTENANCE AND MISCELLANEOUS SERVICES The following are examples of road and traffic maintenance services provided by PARTIES. Actual services will be in the magnitude, nature and manner requested by PARTIES for mutual aid as outlined in this exhibit. SECTION NO. 1: COUNTY — RESPONSIBILITIES FOR PROVIDING SERVICES Upon receiving a specific request from the CITY, the COUNTY has authority to provide services and equipment as identified in this exhibit within the CITY's incorporated jurisdiction. The CITY will direct these services within the limits of the COUNTY'S operational workforce and equipment. When completing work for the CITY, the COUNTY is a contractor for the CITY and will provide services and equipment requested by the CITY so long as such are within the COUNTY'S ability to provide, at the COUNTY'S sole discretion. Actual services provided by the COUNTY shall be of the type, nature and magnitude subsequently negotiated between the CITY and the COUNTY during the PARTIES' annual budget and planning processes. After adoption of budget and plan, within the constraints of the base level services program described, the CITY may request adjustments to individual tasks to meet specific needs. The COUNTY shall consider all such requests and, whenever practicable, alter the work program as necessary. The COUNTY is a contractor of services only and does not purport to represent the CITY professionally other than in providing the services requested by the CITY. In conjunction with the CITY providing the services and equipment described in Section 2, the COUNTY, in executing this Agreement, does confer onto the CITY the authority to perform the services within the unincorporated COUNTY limits for the purposes of carrying out this Agreement. SECTION NO.2: CITY — RESPONSIBILITIES FOR PROVIDING SERVICES Upon receiving a specific request from the COUNTY, the CITY has authority to provide services and equipment as identified in this exhibit outside the CITY's incorporated jurisdiction and within the unincorporated COUNTY. The CITY also has authority to provide the services and equipment identified herein to incorporated municipalities situated within the COUNTY, provided that (a) the COUNTY and said municipality have entered into a binding and current interlocal agreement for the COUNTY to provide such services to said municipality; (b) said municipality agrees in a writing from the municipality's city manager/city administrator (or their designee) that the CITY may provide such services in that municipality's jurisdiction; and (c) the CITY works solely under the direction and supervision of the COUNTY. The COUNTY will direct these services within the limits of the CITY' S operational workforce and equipment. When completing work for the COUNTY, the CITY is a contractor for the COUNTY and will provide services and equipment requested by the COUNTY so long as such are within the CITY' S ability to provide, at the CITY's sole discretion. Actual services provided by the CITY shall be of the type, nature and magnitude subsequently negotiated between the COUNTY and the CITY during the PARTIES' annual budget and planning processes. After adoption of budget and plan, within the constraints of the base level services program described, the COUNTY may request adjustments to individual tasks to meet specific needs. The CITY shall consider all such requests and, whenever practicable, alter the work program as necessary. The CITY is a contractor of Exhibit A Page 1 of 4 Interlocal Agreement for Road and Traffic Maintenance and Miscellaneous Services services only and does not purport to represent the COUNTY professionally other than in providing the services requested by the COUNTY. In conjunction with the COUNTY providing the services and equipment described in Section 1, the CITY, in executing this Agreement, does confer onto the COUNTY the authority to perform the services within the CITY limits for the purposes of carrying out this Agreement. SECTION NO.3: COORDINATION The PARTIES will identify specific liaisons for services to handle day-to-day operational activities related to basic and discretionary services. The liaisons will meet regularly to review scheduled daily work activities, future planned work activities, completed work activities and the overall performance of this Agreement. Emergency work, including 911 calls, will be referred directly to the appropriate personnel as determined and coordinated between the PARTIES' liaisons. Emergency work to protect public safety and/or property will be handled as the COUNTY and/or the CITY liaisons deem necessary. Emergency work may include, but not be limited to, repair of immediate road hazards, traffic signal malfunctions, or replacement of downed stop signs. The PARTIES' liaisons will be informed of the incident as soon as practicable. Non -emergency citizen requests, during regular operating hours, will be referred to the individual PARTIES. SECTION NO.4: TRAFFIC MAINTENANCE The COUNTY will provide Traffic Maintenance services within the CITY limits of Spokane Valley at the levels of service established within this exhibit. Service levels as set by the CITY shall reflect CITY policies and may or may not be similar to COUNTY policies. The CITY shall be solely responsible for setting service level policies for all roadway features as the COUNTY is merely a contractor for the purpose of implementing CITY policy. The following are examples of traffic maintenance items. (a) Signs: Installing new signs, replacing faded sign faces and broken posts, straightening leaning posts, relocating signs for visibility, maintenance of vandalized signs or signs damaged by vehicle accidents, removal of signs when appropriate, provide sign maintenance records. (b) Crosswalk, Stop Bars, Arrows and Legends Pavement Markings: Refurbishing, installing new, and removal when appropriate. (c) Curb Painting: Maintenance of curbing and island painting. (d) Striping: Painting and removal of linear pavement markings such as; centerlines, edge lines, and wide lines. (e) Island Markers and Roadside Delineators: Replace, install new, and remove when requested. SECTION NO. 5: LUMINAIRE MAINTENANCE Occasionally, the PARTIES agree to provide mutual Luminaire Maintenance services as requested by either PARTY. These services will be provided when the requested PARTY has staff and equipment available for the requested service. Luminaire maintenance includes the repair and replacement of streetlight and lummaire heads, poles, wiring or bulbs in existing streetlights or luminaires which are incorporated within traffic signal and roadway systems. Exhibit A Page 2 of 4 Interlocal Agreement for Road and Traffic Maintenance and Miscellaneous Services SECTION NO.6: UTILITY LOCATING Occasionally, the PARTIES agree to provide mutual utility locating services as requested by either PARTY. These services will be provided when the requested PARTY has staff and equipment available for the requested service. Utility Locating services includes the identification of underground traffic facilities for utility work, pavement work, or other digging operations. SECTION NO. 7: TRAFFIC SIGNAL MAINTENANCE Occasionally, the PARTIES agree to provide mutual Traffic Signal Maintenance services as requested by either PARTY. These services will be provided when the requested PARTY has staff and equipment available for the requested service. Traffic Signal Maintenance includes the replacement and cleaning of light systems for signal and flasher displays and signs, installation and repair of vehicle detector loops, installation and repair of other types of vehicle detection, checking and adjusting signal timing, programming the signal controller as approved by the engineer, examining traffic signal operation to assure it is operating as intended, inspecting hardware for wear or deficiencies, testing and repairing of electronic control devices and components, repair or replacement of signal and flasher displays, supports or wiring external to controller cabinets, testing of new and modified cabinets and control devices, traffic counter testing and repair and preventative maintenance. SECTION NO.8: FLASHER/CROSSWALK PREVENTATIVE MAINTENANCE Occasionally, the PARTIES agree to provide mutual Flasher/Crosswalk Preventive Maintenance services as requested by either PARTY. These services will be provided when the requested PARTY has staff and equipment available for the requested service. Flasher/Crosswalk Preventative Maintenance services includes the examination of equipment to assure it is operating as intended, inspecting hardware for wear or deficiencies, and repair components as required. SECTION NO.9: ROAD MAINTENANCE Occasionally, the PARTIES agree to provide mutual Road Maintenance services as requested by either PARTY. These services will be provided when the requested PARTY has staff and equipment available for the requested service. Road maintenance services may include, but not be limited to, patching of hard surfaced roads, the grading and patching of roadside shoulders, the patching and grading of gravel roads, the maintenance of roadside drainage systems, and winter maintenance operations. SECTION NO. 10: MISCELLANEOUS SERVICES Occasionally, the PARTIES agree to provide mutual Construction Inspection services as requested by either PARTY. These services will be provided when the requested PARTY has staff and equipment available for the requested service. Construction Inspection services may include, but not be limited to, plan review, verifying installations meet construction standards, documenting contractor activities, reviewing material submittals, helping contractor install specialized equipment, and coordination with the contracting agency. Occasionally, the PARTIES agree to provide mutual Right -of -Way (ROW) services as requested by either PARTY. These services will be provided when the requested PARTY has staff available for the requested service. ROW services may include, but not be limited to, ROW Plan review, property title review, appraisals, legal description coordination, property negotiations and settlements, and document recording. Occasionally, the PARTIES agree to provide mutual surveying services as requested by either PARTY. These services will be provided when the requested PARTY has staff available for the requested service. Exhibit A Page 3 of 4 Interlocal Agreement for Road and Traffic Maintenance and Miscellaneous Services Surveying services may include, but not be limited to, topographic surveys, ROW or easement surveys, and legal description development and documentation. SECTION NO. 11: EQUIPMENT USAGE Occasionally, either PARTY may request the usage of the other PARTY' S equipment associated with road and traffic maintenance services. Usage of the equipment may be provided at the discretion of the requested PARTY, and the reimbursement rate for usage will follow the rates provided for in Exhibit B. The equipment shall be operated by appropriately trained and licensed personnel of the receiving PARTY. Any damage to said equipment while being used by the requesting PARTY shall be repaired under the direction of the PARTY owning the equipment and repair costs shall be borne by the other PARTY. The types of equipment that may be requested include, but are not limited to, aerial maintenance vehicles (bucket trucks), traffic signal testing equipment, and construction equipment (backhoes, dump trailers, etc.). SECTION NO. 12: EMERGENCY ASSISTANCE Should either PARTY seek immediate, emergency assistance for Road and Traffic Maintenance services, the other PARTY shall determine if labor and/or equipment are available for requested assistance. If resources are available, the requested PARTY shall utilize available labor and/or equipment for requested assistance. Exhibit A Page 4 of 4 Interlocal Agreement for Road and Traffic Maintenance and Miscellaneous Services EXHIBIT B COSTS OF SERVICES AND PAYMENTS In consideration for PARTIES providing services and equipment as set forth herein, the PARTIES shall pay for quarterly costs (quarterly invoices will include costs by activity for direct labor for each employee, supervision, employee benefits, equipment rental, materials and supplies, utilities, subcontracted work and permits) after receipt of invoices and supporting documentation to include copies of timecards, updated material costs and quantities, and summary reports for labor and equipment charges. Attachment I identifies the billing documentation necessary for the quarterly invoices between the PARTIES. Standard labor rates can be affected by overtime, extra holiday pay, shift differential, labor contracts, and on -call rates. Labor and equipment rates are shown in Attachment 2 for 2024 and will be reviewed and modified when required. The PARTIES will notify each other in writing of any changes to or modifications of the labor and equipment rates. Estimated costs for requested services in future years will be provided by the PARTIES as a part of annual budget discussions. The PARTIES shall pay for the full cost (including salary, benefits, supplies, materials, and equipment, costs) of providing rapid -response staff in responding to emergencies as outlined in this Exhibit. Exhibit B Page 1 of 4 Interlocal Agreement for Road and Traffic Maintenance and Miscellaneous Services EXHIBIT B — ATTACHMENT 1 BILLING DOCUMENTATION The following items will be available, and may be included if agreeable by both PARTIES, throughout the billing cycle to aid in auditing the quarterly invoices for services. 1. Copies of employee time cards. 2. Current costs of inventoried items. 3. Current costs for contracted materials. 4. Current rental charges for fleet vehicles. 5. Summary Reports of Labor and Equipment. Exhibit B Page 2 of 4 Interlocal Agreement for Road and Traffic Maintenance Services EXHIBIT B — ATTACHMENT 2 LABOR AND EQUIPMENT RATES The following information outlines the labor and equipment rates for each of the PARTIES. CITY OF SPOKANE VALLEY 2024 Standard Labor and Equipment Rates MAINTENANCE WORKERS Loaded Standard Rate Loaded Overtime Rate Hourly (2) Position Title Grade Monthly (1) Hourly Street Maintenance Worker 14 $12,577.71 $72.56 $104.77 Street Maintenance Foreman 15 $13,974.16 $80.62 $116.40 Signal Technician I 14 $12,577.71 $72.56 $104.77 Signal Technician II 1 15 $13,974.16 $80.62 $116.40 Chief Signal Technician 1 16 $15,525.76 $89.57 $129.32 ADMINISTRATION & MANGEMENT Monthly Hourly SOT RATE Hourly (3) Position Title Grade Public Works Superintendent 18 $19,169.62 $110.59 $123.58 Assistant Engineer 15 $13,974.16 $80.62 $90.09 En ineer 16 1 $15,525.76 $89.57 $100.09 Senior Engineer 18 $19,169.62 $110.59 1 $123.58 Engineering Manager 19 $21,300.64 $122.89 1$137.32 NOTES: (1) The "Monthly Rate" is the loaded labor rate per month for the employee at the top of the grade, including all benefits. (2) The OT rate is the loaded labor rate per hour (1.5X) for time worked over normal working hours. (3) Administration and Management are paid a loaded straight overtime time (SOT) fox working beyond normal working hours. (4) Call -out after normal working hours is charged a minimum of 3 hours at the Loaded Overtime Hourly Rate for Maintenance Workers only. (5) City of Spokane Valley reserves the right to utilize any qualified worker for the Spokane County contracted work. Type Class Hourly Rate General Description Light Duty Maintenance Truck LDMT $46.00 F-150 Heavy Duty Maintenance Truck HDMT $53.00 F-350 w/ Utility Bed Bucket Truck HDBT $61.00 Dump Truck HDDT $63.00 International Dump Backhoe CEBH $141.00 John Deere 710L Snow Plow Truck HDSP $85.00 Dump Truck & One -Way Plow Exhibit B Page 3 of 4 Interlocal Agreement for Road and Traffic Maintenance Services rA �U+ G a W H z� OO U W 4 t7 O ^� � O pQ cc C� N 0 N y w� F O x O Cl C M 6R O Cl m — 64 o Cl oo kr) 64 0 o 64 0 Cl CC', 64 0 Cl 69 0 0 C � 69 0 0 C W 69 0 0 C kr) 64 0 0 C 64 0 0 O 69 0 0 Ckr) 64 0 0 �1 c 00C)w�4 a a U M � a U C W 4 ��iEn Q U u F.T�, Q r� V �C �C N N U r cncn x x U w w 0 U «3 U R3 U ^� d Ri U C P� a w o w 01 O N l --i DD \O N DD 01 cO O DD V'� N V1 01 � O --i DD 01 DD O O DD C O Vl l� DD O N M 69 [— DD 69 O �--� O �--� M --� 69 --� --� N � 69 6R 69 64 69 6R 64 Vl --i to O N to M It N l 00 N V') V') N It N O o1 O : DD \o \0 00 r-,--� S N NO N r) C6F3 69 6R 69 6H No 69 69 sq 6R 6R 69 6F3 a \o Vl DD DD \o H O zW No401� Zoq Zq 0 .l� 11 O O CL W Li 5 — Nam", 0 o � d cn [� O O O O O O O w O o N* wxxUUUUUUUUUU.5 ci Qcn(n(nC/)cncn(nU�cnari a �swwwwwwwwww wwwu-.wwwu-.ww W N E,y �c 00 cOM It O \V1 O \o � � INCI� � \o pENO �� r- rn o0 N N \o kr) M 01 O N 00 O l; [- \O o\ M N [� M 01 00 Gq 00 r v1 l0 r'-00 O 64 64 64 64 64 64 64 64 64 x [c Io \o 00 \o Vl a � 01 � N �--� M M � [- --� H �zI I-� z "O N � WW �� -WWWW U o 0 0 N NO 4 '" N U W a w cnWddrr O O 04 04 P U U a 0 0 0 U O p O cad ti- o o0� o y O 4. yam•, 'o 'o 0 cj � H c4 O tb o -0 U U G O O c 9 O yO O O V] U O Al Uw 00 cC� v'C .A 9 N M O U M ru V O L N O N V ro N O N N L i (O W U V) f ^C Q W 4—% L C0 f H� U U ■ � I 4- M O O N 6 M U fu L- U f� U f� �_ (n U U ateJ = J a-J cl te-+ a�_ i U U ate—_, = U U ate-+ �_ (1) U un > a O U U f� 4-J ' 4 a-J U a °C 0 cl, � � cn a o a-J a� 0 > • a� p a� . E > a E > a � 0 _0 ) o N 004 (o _O 0 0 N L fu LU N U (u N a-J U (u 06 fu LL 0 a U ro LL N U (u N .Cfu G U (u 06 fu LL /C: f V 0 C: 0 •Lj � U-) fu C: ca o U N U N U a ateJ a 014' I b M N fu .fu Q) 0 a 0 U N U (u 4-J ON N a-J N N E a� a cn U 071 0 a-J U cr- 73 O z R fu U _O L 4—% H—q a) 0 0 N ^Ul) W U 1--i fu 4-J U fu Q) a-J .fu O N U N Ufu fu U E fu Q) N DC U a ateJ ra LM U U a a-J a-J Ln N U a ra a 014' i (1) ro LL p1 a=+ ro U J M� U N U (u 4-J fu G U fu N .fu a-J U a ateJ LM Ln U m fu U O i 4� H—q a) O O N L E U n O UQ U U N C: Ln fU � U 4-J M ateJ G � (u C - U U f (3) cu C M (3) CL O O > 0 U ca U a-J E— u 0 (n J ::D U a-J i UQ O U U1 U -61 N E Q U O i C: C: O C A Uc: U z a cu -0 O > N Q O ff 0 fu U O L 1�—q N O N a� ' cn .. \ U a� U_ Ul (n • ca U O f>� • O � _ O O O _ O >� O _ 0 o U � Nf U) C a � � a � O � V = O > a, O L > Q (L) U Q O U O - ca a)O U 4-' O U (a U U W V C fa -0 f� cC 4 Q Ul) 0) (T U-) U 4 0 4-j J a-J U LL M 3: 0 U (a Z. ::D U U 4-J f� DC O (� U �U) V L W fu U _O L 4—) H—q N O N EM N fu >cn N Q) N m Ui I N J W LL W fu (u N a-J .fu CL i O fu Q I a oC Q) E W Ln Ln O U 4O E Ln n E U o6 AQ CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 26, 2024 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Potential Grant Opportunity — Washington State Freight Mobility Strategic Investment Board (FMSIB) GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: • March 05, 2024 — City Council authorized the City Manager to submit the City's federal legislative agenda projects to the Fiscal Year 2025 Community Directed Spending (CDS) request process to our federal delegates. Projects included the Sullivan/Trent Interchange, South Barker Corridor, Barker/1-90 Interchange, and the Argonne/1-90 Bridge project. • June 20, 2023 — City Council adopted the 2024-2029 Six -Year Transportation Improvement Program (TIP). • March 14, 2023 — City Council authorized the City Manager to submit funding requests to Spokane Regional Transportation Council's (SRTC) preservation call for projects. Projects included Sprague Preservation (Bowdish-McDonald), N. Sullivan Preservation (Spokane River to Kiernan), and Fancher Preservation (Sprague to Trent). • March 15, 2022 — City Council authorized the City Manager to submit funding requests to the SRTC regional call for projects. Projects included the Sullivan/Trent Interchange, South Barker Corridor, Argonne/1-90 Bridge, and the Broadway Avenue Reconstruction (Havana to Fancher). • March 13, 2018 — City Council authorized the City Manager to submit funding requests to FMSIB's call for projects. Projects included the N. Barker Corridor (Spokane River to Trent) and Argonne Concrete Reconstruction (1-90 to Montgomery). BACKGROUND: On March 6, 2024, the Washington State Freight Mobility Strategic Investment Board (FMSIB) issued a call for projects that will improve the movement of freight and/or mitigate the movement of freight through local communities. This call for projects will help FMSIB create a Six -Year Freight Mobility Strategic Investment Program that includes the highest priority freight projects for legislative consideration. FMSIB's complete program of projects must be delivered by December 1, 2024. A secondary goal of this call of projects is to create an unconstrained plan for statewide freight needs to aide in the programming of future biennia. This call for projects is intended to fund the six -year period from July 2025 to June 2031: three biennia of July 2025 - June 2027; July 2027 - June 2029; FY July 2029 - June 2031. Approximately $30 million is anticipated to be made available statewide during each of the three biennia, totaling $90 million statewide over 6 years. To be eligible for consideration, the proposed project or project phase(s) must be located on or directly connected to a Designated Strategic Freight Corridor and ready for construction within six years (i.e. June 30, 2031). Designated Strategic Freight Corridors are high volume truck, rail, and waterway routes in the State's Freight and Transportation System. These routes equate to our City's arterial and collector street network. Staff reviewed the grant scoring criterion and compared it to the City's legislative agenda, 2024- 2029 TIP, Pavement Management Program, and recent arterial preservation and reconstruction needs. Staff recommends submitting the projects in Table 1 because they are eligible, align with the funding program's criteria, and have regularly been identified by the City Council. Further, some projects are already underway in design and/or have received partial funds. FMSIB applications are due April 19, 2024. This FMSIB call for projects has a condensed timeline that provides six weeks total. The recommended projects in Table 1 are established projects that have been recognized for multiple years as priorities for the transportation network. OPTIONS: Move to authorize the City Manager, or designee, to apply for the FMSIB call for projects for those projects identified in Table 1 or take other action. RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager, or designee, to apply for the Freight Mobility Strategic Investment Board's call for projects for those projects identified in Table 1. BUDGET/FINANCIAL IMPACTS: There is no required local match, however, funded project phases are expected to be delivered as awarded per the FMSIB application submittal. If the City does not satisfy the funding scenarios identified in the project applications, they may run the risk of forfeiting FMSIB awarded funds. STAFF CONTACT: Adam Jackson, Engineering Manager ATTACHMENTS: Table 1 — Recommended Project applications Power Point a co a)co to C C c C U > co O a) cu N O > = O > = O > = cu a) UA vi E U O co cu coC a) N �_ N p Q � t70 to N YOC U CU U M U M O • C 7 to a) Lu C Lu C Lu a) O S OpC > C O _ vi N a) a) a) CT m Q O + '' + a)N O m m m m O �_ m O L1J � E O N O N a) O N a) O N H �_ LiO O w _0c CO E LO N Q > c N U) N O M N Q � w •_ •_ ._ O 64 64 y UI) Z vi .� O O H OC H OC O H = O Z� Z Z _ C U 0 0 LL U CO M cn (n a--� M to (n — N to U U U > ~NNN � U O O O O Oco O O Li co N OC OC O Z iyj w w Q� Z Z c Z� Z � U Z w w eq x x x x x x N O a) x x x x x x x x x m N n N x x x x x x x x x 6 N O O O O CO O O O O O 0 0 0 0 0 0 ate+ y O LO0 y O O O O L O 00 O O O O r O O O O O O O LO I- CO N O 0') O O LO O LO O O O O r O N N M i N N (O v O O O O O O LO LO O O y 7 O OO V 7 LO N N LL O .i (- �i y .--1 r-i 69 r� O O O I;T (D O O O O r� O O O I;T I;T O O O O .--i O O O rl L' O O O O *' coG . q o o 0 LO 0 0o 0 0 0 0 ate+ E N O O O r- N 0')O O O O O V co O O O r-i O O LO LO O O ++ (O O 4 i (y N N CO v L U 4A fA 6F} 6c} 6F} 4A 4A 64 � UIJ C C O C O (Oco (O co coa) O O N L C O c O p cop + co i m i O _ O a) Z i p a) U a) X U Y i a) to V ) m U N 0 d O a) O M O U O a) N p O a j m O �} > '+J U- c -r— Y cu C n d o O 1 O OC O O p Q U 0 O U U O O OO " N rn i m > c =oc > .� co+� a oc > 0-c i c m c a) co c cco a) can o Q CU > Y 00 O p E-pp U U O j 0 0 a) C a UA O N Q C Q p 0 p U C w U O O d N (n 00 Q O (n Z c N LL � m LL a) = m = a) c Q = .— c +� U) m N d M M -6 N LO O OHO cu aj LU< D o o 0o D ono Z7E�: 7o z 0 F— C4 c L L S Gb iG PH sslflo�, PH Ssjbo� pla ---Pl s E3.., H 0 4-J �p 0 4-J p 0 _0 a) 4-j 4-J u 0 �j 4- Ln =3 0 E LL_ r-i A :* 4-J u 14 o , CL WlJ LL ca N _0 O wO =� m . 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BACKGROUND: In 2021, Spokane County opened the Spokane Regional Stabilization Center (SRSC). The SRSC is a regional behavioral health crisis stabilization facility with 45 total beds providing 23-hour crisis relief and sobering services. The facility is a pre -booking jail diversion option where, under appropriate circumstances, someone who is in crisis may be taken in order to receive a full range of medical, mental health, and substance use treatment in lieu of taking them to jail or the emergency room. Such qualifying individuals may be suffering from mental health, substance abuse, or a combination of those factors. Stabilizing the individual, entering the person into a treatment program, and managing their conditions is intended to reduce recidivism, reduce demand on emergency services, and promote more productive outcomes for the participants. Pioneer Human Services is the contracted provider providing services at the facility. Initially, only first responders could take individuals to the SRSC. However, our understanding is that other providers may be able to direct individuals to the SRSC now. Currently, the Spokane Valley Police, and primarily Deputy Josh Pratt, the City's Homeless Services Deputy, utilize the SRSC for those in need and have found it to be a good alternative to get necessary services to those with behavioral health needs. In 2022, 52 people contacted by Deputy Pratt or the City's outreach team elected to go to the SRSC. In 2023, that number dropped to 35, primarily due to increasing use of the facility by others in the region and lack of available space. The City does not currently pay for use of the facility. Spokane County has identified a need to expand the facility and is now requesting funding from Representative McMorris Rodgers, Senator Cantwell, and Senator Murry to aid in funding the expansion through a congressionally directed spending request (CDS). The proposed 16-bed, 20 crisis "chair" relief center would provide community walk-in and expanded first -responder drop- off relieve and stabilization services. Spokane County is seeking support from regional partners in its funding request by March 29, 2024. Justin Johnson, Director of the Spokane County Community Services Department will provide an update and additional information about the SRSC and Spokane County's funding request. At this time, Spokane County has not indicated that it is requesting funding from the City towards the project. Staff are seeking consensus on whether Council would like to provide letters of support for Spokane County's federal funding request. The proposed project aligns with the Council's federal legislative agenda to support funding of additional drug treatment programs. Draft letters of support of the County's funding request are attached to this RCA for Council's consideration. 1 1 Page OPTIONS: Discussion; consensus on whether to provide letters of support for Spokane County's federal funding request for the SRSC expansion project. RECOMMENDED ACTION OR MOTION: Consensus on whether to provide letters of support for Spokane County's federal funding request for the SRSC expansion project. BUDGET/FINANCIAL IMPACTS: No cost to the City. STAFF CONTACT: Erik Lamb, Deputy City Manager; Justin Johnson, Director of the Spokane County Community Services Department ATTACHMENTS: Support Letters to Rep. McMorris Rodgers, Sen. Cantwell, and Sen. Murray 21 Page p �� S OF ,,;oo0;Valley- March 26, 2024 The Honorable Cathy McMorris Rodgers 2188 Rayburn House Office Building Washington, DC 20515 Dear Rep. McMorris Rodgers: CITY COUNCIL 10210 E Sprague Ave Spokane Valley WA 99206 Phone: (509) 720-5000 www.spokanevalleywa.gov On behalf of the City Council, I'd like to express the City of Spokane Valleys support of Spokane County's Congressional Directed Spending request for projects at the Spokane County Regional Stabilization Center (SRSC) in Spokane. This facility is important to our region as it provides a real solution to address the opioid crisis by providing immediate intervention for individuals impacted by substance use involvement and expanded resources for first responders and community members. It also reduces unnecessary hospitalizations. By expanding and enhancing the SRSC to provide 23-hour crisis relief and sobering services, the proposed 16-bed, 20 crisis "chair" relief centers would provide community walk-in and expanded first responder drop off relief as well as stabilization services which is a known gap for the region. With the current limited availability of specialized facilities to provide care for stabilization and diversion of individuals with complex behavior, medical, behavioral health needs from community hospitals and incarceration centers, an expansion of this valuable resource is not only prudent, but necessary to ensure an adequate network of care for the most vulnerable Individuals in our communities. The facility is an important resource and diversion center for our community, and it provides a tangible resource to address the mental health and substance use related challenges impacting our region. This support request aligns with our City's federal legislative agenda for funding opportunities that increase drug treatment programs. The City supports the infrastructure investments needed to enhance and expand the SRCS facility and looks forward to continuing the positive and productive relationship between City of Spokane Valley, Spokane County, and the Regional Service Area. The City of Spokane Valley is committed to working with all our regional partners to ensure a stable, sustainable, and adequately resourced behavioral healthcare system. Sincerely, Pam Haley, Mayor On behalf of Spokane Valley City Council Spokane ,,;0o0Va11ey- March 26, 2024 The Honorable Maria Cantwell 511 Hart Senate Office Building Washington, DC 20510 Dear Senator Cantwell: CITY COUNCIL 10210 E Sprague Ave Spokane Valley WA 99206 Phone: (509) 720-5000 www.spokanevalleywa.gov On behalf of the City Council, I'd like to express the City of Spokane Valley's support of Spokane County's Congressional Directed Spending request for projects at the Spokane County Regional Stabilization Center (SRSC) in Spokane. This facility is important to our region as it provides a real solution to address the opioid crisis by providing immediate intervention for individuals impacted by substance use involvement and expanded resources for first responders and community members. It also reduces unnecessary hospitalizations. By expanding and enhancing the SRSC to provide 23-hour crisis relief and sobering services, the proposed 16-bed, 20 crisis "chair" relief centers would provide community walk-in and expanded first responder drop off relief as well as stabilization services which is a known gap for the region. With the current limited availability of specialized facilities to provide care for stabilization and diversion of individuals with complex behavior, medical, behavioral health needs from community hospitals and incarceration centers, an expansion of this valuable resource is not only prudent, but necessary to ensure an adequate network of care for the most vulnerable Individuals in our communities. The facility is an important resource and diversion center for our community, and it provides a tangible resource to address the mental health and substance use related challenges impacting our region. This support request aligns with our City's federal legislative agenda for funding opportunities that increase drug treatment programs. The City supports the infrastructure investments needed to enhance and expand the SRCS facility and looks forward to continuing the positive and productive relationship between City of Spokane Valley, Spokane County, and the Regional Service Area. The City of Spokane Valley is committed to working with all our regional partners to ensure a stable, sustainable, and adequately resourced behavioral healthcare system. Sincerely, Pam Haley, Mayor On behalf of Spokane Valley City Council Spokane ,,;0o0Va11ey- March 26, 2024 The Honorable Patty Murray 154 Russell Senate Office Building Washington, DC 20510 Dear Senator Murray: CITY COUNCIL 10210 E Sprague Ave Spokane Valley WA 99206 Phone: (509) 720-5000 www.spokanevalleywa.gov On behalf of the City Council, I'd like to express the City of Spokane Valley's support of Spokane County's Congressional Directed Spending request for projects at the Spokane County Regional Stabilization Center (SRSC) in Spokane. This facility is important to our region as it provides a real solution to address the opioid crisis by providing immediate intervention for individuals impacted by substance use involvement and expanded resources for first responders and community members. It also reduces unnecessary hospitalizations. By expanding and enhancing the SRSC to provide 23-hour crisis relief and sobering services, the proposed 16-bed, 20 crisis "chair" relief centers would provide community walk-in and expanded first responder drop off relief as well as stabilization services which is a known gap for the region. With the current limited availability of specialized facilities to provide care for stabilization and diversion of individuals with complex behavior, medical, behavioral health needs from community hospitals and incarceration centers, an expansion of this valuable resource is not only prudent, but necessary to ensure an adequate network of care for the most vulnerable Individuals in our communities. The facility is an important resource and diversion center for our community, and it provides a tangible resource to address the mental health and substance use related challenges impacting our region. This support request aligns with our City's federal legislative agenda for funding opportunities that increase drug treatment programs. The City supports the infrastructure investments needed to enhance and expand the SRCS facility and looks forward to continuing the positive and productive relationship between City of Spokane Valley, Spokane County, and the Regional Service Area. The City of Spokane Valley is committed to working with all our regional partners to ensure a stable, sustainable, and adequately resourced behavioral healthcare system. Sincerely, Pam Haley, Mayor On behalf of Spokane Valley City Council CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 26, 2024 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Interlocal Agreement for Commute Trip Reduction (CTR) GOVERNING LEGISLATION: RCW 70A.15 PREVIOUS COUNCIL ACTION TAKEN: o Spokane County has provided CTR services as required by law since 2003 pursuant to interlocal agreements approved by Council. BACKGROUND: The CTR Law was passed by the State legislature in 1991 to address traffic congestion, air pollution and petroleum fuel consumption. The CTR Efficiency Act was passed in 2006 requiring local governments in urban areas with traffic congestion to develop programs that reduce drive -alone trips and vehicle miles travelled per capita. All employers with one hundred or more full time employees are required to implement CTR programs and make good faith efforts to achieving goals for reducing single -occupant vehicle trips. There are 18 affected employers in Spokane Valley. The attached interlocal agreement is between Spokane County and the City of Spokane Valley. The agreement allows the Spokane County Commute Trip Reduction (CTR) department to retain the City's state -issued CTR funds in return for developing, implementing, and administering the CTR ordinance and plan for all affected employers within the City of Spokane Valley. Spokane County has provided CTR services for the City since 2003. The agreement is for two years. The agreement aligns with the state budget cycle but each new agreement comes out a few months after the previous cycle has ended. The County continues to provide services through the interim period. There are no substantive changes from the previous agreement. The legal department has reviewed the agreement. OPTIONS: Discussion Only RECOMMENDED ACTION OR MOTION: Seeking consensus to bring a Motion Consideration for execution of the 2023-2025 Interlocal Agreement for Spokane County CTR Services BUDGET/FINANCIAL IMPACTS: The County would retain the City's state -appropriated funds of $121,331. If the agreement is not approved, the City would have to dedicate these funds to the CTR program and administer the CTR programs of all 18 affected employers in Spokane Valley. STAFF CONTACT: Morgan Koudelka, Senior Administrative Analyst; Erik Lamb, Deputy City Manager ATTACHMENTS: (1) Interlocal Agreement; (2) List of Affected Employers in Spokane Valley INTERGOVERNMENTAL AGREEMENT Between Spokane County and the City of Spokane Valley Regarding Commute Trip Reduction Implementation THIS AGREEMENT, made and entered into by and between the City of Spokane Valley, a municipal corporation of the State of Washington, having offices for the transaction of business at 10210 E. Sprague Ave, Spokane Valley, WA, 99206, hereinafter referred to as the "City" and Spokane County, a political subdivision of the State of Washington, having offices for the transaction of business at West 1026 Broadway Avenue, Spokane, Washington, 99260, hereinafter referred to as the "County," jointly hereinafter referred to as the "Parties." WITNESSETH WHEREAS, the Washington State Legislature has adopted legislation codified in RCW 70A.15.4000-4110, the purpose of which is to improve air quality, improve transportation system efficiency and reduce the consumption of petroleum fuels through employer -based programs that encourage the use of alternatives to the single occupant vehicle for commute trips and reduce vehicle miles traveled (VMT); and WHEREAS, RCW 70A.15.4020 requires counties containing urban growth areas and cities and towns with "major employers," that are located within urban growth areas with a state highway segment exceeding the threshold of one hundred person hours of delay or jurisdictions that are located in contiguous urban growth areas, or are within an urban growth area with a population greater than seventy thousand people that adopted an ordinance before the year 2000 or jurisdictions that are located in contiguous urban growth areas, or contain a major employment installation in an affected county to develop ordinances, plans and programs to reduce Vehicle Miles Traveled (VMT) and Single Occupant Vehicle (SOV) commute trips, and thereby reduce vehicle -related air pollution, traffic congestion and energy use, and WHEREAS, the County and each affected city within Spokane County have adopted Commute Trip Reduction Ordinances and must implement a Commute Trip Reduction (CTR) Plan for all major employers; and WHEREAS, the Washington State Department of Transportation (WSDOT) Public Transportation Division is responsible for administering funds on behalf of the state Legislature and is desirous of making available to Spokane County certain funds and requiring Spokane County to enter into agreements through the Interlocal Cooperation Act or by Resolution or Ordinance as appropriate with other jurisdictions, local transit agencies, or regional transportation planning organizations to coordinate the development, implementation and administration of CTR Plans and Ordinances as described in RCW 70A.15.4000-4110. Paqe - 1 WHEREAS, Spokane County has entered into an agreement with WSDOT under Agreement No. PTD0845, hereinafter referred to as "WSDOT Agreement," pursuant to which Spokane County is eligible to receive a reimbursable amount of funds which the County will distribute to itself and cities to implement and administer CTR Plans and Ordinances; and WHEREAS, Spokane County has allocated $121,331 to the City from the Agreement No. PTDO845 which the City is now desirous of making available to the County to perform those tasks which are the responsibility of the City. NOW, THEREFORE, for and in consideration of the mutual promises set forth hereinafter, and as authorized under chapter RCW 70A.15.4020 (5), the parties hereto do mutually agree as follows: Section 1 • PURPOSE The County has entered into a WSDOT Agreement with WSDOT under which it will receive $647,100 for two years. This funding is to be allocated to the County and cities within Spokane County for their use in the implementation and administration of their CTR Plans and Ordinances. The County, based upon an allocation formula established by the WSDOT, has determined that the City shall receive $121,331 from the WSDOT Agreement from which it shall perform certain tasks. The City agrees to its proportionate share of the monies made available to the County in the WSDOT Agreement and agrees to allow Spokane County to retain its proportionate share in consideration of the County performing those tasks as more particularly set forth in Attachment "A" attached hereto and incorporated herein by reference. In conjunction with allowing the County to retain its proportionate share of monies, the City will execute any and all necessary documents which may be required by WSDOT. It is understood by the parties hereto, that in order for the County to perform those tasks as set forth in Attachment "A" for the City, the City must perform certain tasks. Attached hereto as Attachment "B" and incorporated herein by reference, is a listing of tasks which the City agrees to perform in conjunction with the County performing those tasks set forth in Attachment "A Section 2: DURATION The County agrees to provide those tasks set forth in Section 1 and complete performing such tasks on or before June 30, 2025. Section 3: TERMINATION The parties agree that this Agreement may be terminated by either party for material breach of any provision set forth herein, upon ninety (90) days advance written notice to the other parry at the address set forth hereinabove. Provided, however, the parties agree that any notification of termination shall set forth the specific provision(s) for which such notification is being provided and additionally, advise that if such default is cured within such ninety (90) day time frame, said termination notification shall be of no force and effect. In the event of Paqe - 2 termination, the County agrees to provide to the City all written documentation which it has completed to the date of termination under the terms of this Agreement. Additionally, the County agrees to return to the City that portion of the monies set forth in Section 1 hereinabove, which has not been expended by the county, prior to the date of termination, on the City's behalf in providing those tasks as set forth in Attachment "A." Provided, further, the parties recognize that the WSDOT in Agreement No. PTD0845, has retained the right to unilaterally terminate all or a part of such contract if there is a reduction of funds from the funding source. Accordingly, in the event that the WSDOT terminates all or part of the WSDOT Agreement with Spokane County, and such action affects the allocation of funds by the County to the City herein, and/or modifies the tasks to be performed hereunder, the parties will immediately meet to renegotiate the provisions of this Agreement. Section 4: DESIGNATION OF ADMINISTRATOR The County hereby designated Ms. LeAnn M. Yamamoto, the Spokane County Transportation Demand Management Manager, as its designee for the purpose of administering and coordinating the County's responsibilities under the terms of this Agreement. Section 5: ACQUISITION/DISPOSITION OF PROPERTY The parties hereto agree that any real or personal property acquired by the County with those monies made available to the County by the City under Section 1 hereinabove shall be and remain the sole property of the County upon acquisition and/or termination of this Agreement. Section 6: COMPLIANCE WITH LAWS The County agrees to observe all applicable federal, state and local laws, ordinances and regulations including, but no necessarily limited to, the Americans with Disabilities Act and chapter 49.60 RCW, to the extent that they may have any bearing on performing those tasks for the City as set forth in Section 1 hereinabove. Additionally, the County agrees to comply with all applicable funding audit requirements of WSDOT in conjunction with performing those tasks for the City. The County agrees to make available to the City or its duly authorized representative during normal County business hours and all records which it has kept in conjunction with providing those services for the City as set forth herein above. Section 7: NOTICES All notices or other communications given under this Agreement shall be considered given on the day such notices or other communications are received when sent by personal delivery; or the third day following the day on which the notice or communication has been mailed by certified mail delivery, receipt requested and postage prepaid addressed to the other Parry at the address set forth below, or at such other address as the Parties shall from time -to -time designate by notice in writing to the other Party: Paqe - 3 CITY: City Clerk City of Spokane Valley 10210 E. Sprague Ave Spokane Valley, WA, 99206 COUNTY: Board of County Commissioners Spokane County Courthouse 1116 West Broadway Avenue Spokane, Washington 99260 Section 8: HEADINGS The section headings in this Agreement have been inserted solely for the purpose of convenience and ready reference. In no way do they purport to, and shall not be deemed to, define, limit or extend the scope or intent of the sections to which they appertain. Section 9: MODIFICATION No modification or amendment of this Agreement shall be valid until the same is reduced to writing and executed with the same formalities as this present Agreement. Section 10: ALL WRITINGS CONTAINED HEREIN This Agreement contains all the terms and conditions agreed upon by the Parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the Parties hereto. The City has read and understands all of this Agreement, and now states that no representation, promise or agreement not expressed in this Agreement has been made to induce the City to execute the same. Section 11: LIABILITY The County shall indemnify, defend and hold harmless the City, its officers and employees from all claims, demands, or suits in law or equity arising from the County's intentional or negligent acts or breach of its obligations under the Agreement. The County's duty to indemnify shall not apply to loss or liability caused by the intentional or negligent acts of the City, its officers and employees. The City shall indemnify, defend and hold harmless the County, its officers and employees from all claims, demands, or suits in law or equity arising from the City's intentional or negligent acts or breach of its obligations under the Agreement. The City's duty to indemnify shall not apply to loss or liability caused by the intentional or negligent acts of the County, its officers and employees. If the comparative negligence of the Parties and their officers and employees is a cause of such damage or injury, the liability, loss, cost, or expense shall be shared between the Parties in proportion to their relative degree of negligence and the right of indemnity shall apply to such proportion. Paqe - 4 Where an officer or employee of a Party is acting under the direction and control of the other Party, the Party directing and controlling the officer or employee in the activity and/or omission giving rise to liability shall accept all liability for the other Parry's officer or employee's negligence. Each Party's duty to indemnify shall survive the termination or expiration of the Agreement. Each Party waives, with respect to the other Party only, its immunity under RCW Title 51, Industrial Insurance. The Parties have specifically negotiated this provision. Section 12: ANTI -KICKBACK No officer or employee of the City, having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in the Agreement, or have solicited, accepted or granted a present or future gift, favor, service or other thing of value from or to any person involved in the Agreement. Section 13: VENUE STIPULATION This Agreement has been and shall be construed as having been made and delivered within the State of Washington. This Agreement shall be governed by the laws of the State of Washington both as to interpretation and performance. Any action at law, suit in equity or judicial proceeding for the enforcement of this Agreement, or any of its provisions, shall be instituted only in courts of competent jurisdiction within Spokane County, Washington. Section 14: COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which, when so executed and delivered, shall be an original, but such counterparts shall together constitute but one and the same. Section 15: SEVERABILITY If any parts, terms or provisions of this Agreement are held by the courts to be illegal, the validity of the remaining portions or provisions shall not be affected and the rights and obligations of the Parties shall not be affected in regard to the remainder of the Agreement. If it should appear that any part, term or provision of this Agreement is in conflict with any statutory provision of the State of Washington, then the part, term or provision thereof that may be in conflict shall be deemed inoperative and null and void insofar as it may be in conflict therewith and this Agreement shall be deemed to modify to conform to such statutory provision. Section 16: RCW 39.34 REQUIRED CLAUSES A. PURPOSE: See Section 1. Paqe - 5 B. DURATION: See Section 2. C. ORGANIZATION OF SEPARATE ENTITY AND ITS POWERS: No new or separate legal or administrative entity is created to administer the provisions of this Agreement. D. RESPONSIBILITIES OF THE PARTIES: See Agreement provisions. E. AGREEMENT TO BE FILED: The City shall file this Agreement with its City Clerk. The County shall file this Agreement with its County Auditor or place it on its web site or other electronically retrievable public source. F. FINANCING: See Section 1. G. TERMINATION: See Section 3. H. PROPERTY UPON TERMINATION: See Section 5. Paqe - 6 IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals the day and year first above written. CITY OF SPOKANE VALLEY John Hohman, City Manager Approved by: Office of the City Attorney ATTEST: Marci Patterson, City Clerk Date BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON Chair Vice Chair Commissioner Commissioner Commissioner ATTEST: Ginna Vasquez, Cleric of the Board Date Paqe - 7 Exhibit I Funding Allocation Methodology RCW 70A.15.4080authorizes the CTR Board to determine the allocation of program funds made available for the purpose of implementing CTR plans. The funding allocated for local implementation of CTR activities from July 1, 2023 through June 30, 2025 is based on the 2023- 2025 Commute Trip Reduction (CTR) Notice of Award issued by WSDOT on June 23, 2023. Paqe - 8 ATTACHMENT "A" STATEMENT OF WORK The County will: Promote consistency within all affected local government jurisdictions within Spokane County, while serving the City's specific needs. 2. Maintain and administer the City's CTR Ordinances and Plan. 3. Employ a full-time Transportation Demand Management Manager to administer the County's and City's CTR Plans and Ordinances. 4. Take reasonable measures to identify and notify all affected employers within the City. 5. Assist each affected employer within the City in preparing a program and promoting the principles of Transportation Demand Management (TDM) with the employer's employees. 6. Maintain an appeals process consistent with RCW 70A.15.4060 (e) by which major employers, who as a result of special characteristics of their business or its locations would be unable to meet the requirements of a commute trip reduction plan, may obtain a waiver or modification of those requirements and criteria for determining eligibility for waiver or modification. Within 30 days from the date of approval, submit to WSDOT the name and employer identification code for any worksite that has been granted an exemption. Include information about the duration of all exemptions and information on the type of modification granted. 7. Submit to WSDOT periodic progress reports summarizing the overall CTR implementation costs incurred by the County and shall be reported in a format provided by WSDOT. 8. Provide WSDOT with a public hearing notice and copies of any proposed amendments to the CTR ordinance, plan, and/or administrative guidelines within the first week of the public review period and final copies of all actions within one (1) month of adoption. 9. Coordinate and administer baseline and measurement CTR employer surveys. Provide employer survey assistance, training and state -supplied survey forms. 10. Notify WSDOT prior to sending any surveys to University of Washington for processing. The notification must include the name of the worksite, employer identification code and type of survey for each survey being submitted for processing. The notification shall be Paqe - 9 submitted as an electronic spreadsheet via electronic mail. The County agrees to wait for confirmation from WSDOT prior to sending or delivering the surveys for processing. 11. Provide WSDOT with updated lists of affected worksites and jurisdiction contacts on a periodic basis or as requested by WSDOT. These updates will be submitted electronically in a format specified by WSDOT. 12. Continue to monitor the programs of each of the affected employers in the City to determine compliance with the CTR Ordinance and Plan. Complete annual review of employer CTR programs including a determination as to whether the employer is acting in good faith to meet the goals established by the CTR Law. 13. Provide on -going support to all employer designated Employee Transportation Coordinators (ETCs) and assist ETCs in facilitating regular employer networking opportunities and obtaining information necessary to perform their duties including information materials that explain a range of measures and activities to encourage employee use of commute alternatives. 14. Market available services to affected employers to assist in accomplishing CTR goals. 15. Work collaboratively with and provide technical guidance and support to employers in developing successful CTR programs. 16. Conduct at least one Basic ETC Training Course per year, using WSDOT-provided ETC Handbook and other training materials reviewed and approved by WSDOT. 17. Provide employers with written information on basic requirements of the CTR ordinance and goals set forth in approved CTR plans. 18. Attend transportation or health/benefits fairs at affected employer worksites to encourage high -occupancy vehicle commuting and promote the employer's CTR program. 19. Design, construct and distribute worksite Commuting Options Boards. Provide professional materials such as brochures, flyers, posters, newsletters, clip art and other tools to assist employer implementation of worksite CTR programs. 20. Provide all affected employers with the WSDOT-approved "Program Description & Employer Annual Report" form. Ensure completed reports are submitted by affected employers to meet applicable deadlines. 21. Submit to WSDOT periodic invoices along with progress reports that accurately assess the progress made by County, on behalf of City, in implementing RCW 70A.15.4000- 4110. Report contents include: a. Detailed summary of CTR events and projects, including implementation assistance provided to affected employers within the City; Paqe - 10 b. Actual total CTR expenditures used by the County for all state CTR funds expended by the County during the previous quarter for the purpose of CTR implementation using WSDOT pre -approved format; c. Updated list of affected employers and worksites (electronic); d. Total number of worksites by jurisdiction; e. List of sites which have applied for exemptions or modifications; 22. Establish and maintain books, records, documents and other evidence and accounting procedures and practices sufficient to reflect properly all direct and indirect costs of whatever nature claimed to have been incurred and anticipated to be incurred solely for the performance of this Agreement. Establish and maintain a separate "CTR Account" within Spokane County along with supporting documentation such as payroll and time records, invoices, contracts, vouchers or products proving in proper detail the nature and propriety of the charges. 23. Participate in local implementation of statewide CTR public awareness and recognition programs developed by WSDOT. 24. Offer recommendations to the City for policies on parking and site design which will encourage the use of alternative transportation modes. 25. Encourage employers to develop site designs and improvements to office and industrial sites that promote the use of alternative transportation modes. 26. Assist WSDOT with CTR evaluation. 27. Serve as liaison between WSDOT and cities, towns, transit agencies and regional transportation planning organizations for the purpose of RCW 70A.15.4000-4110. 28. Continue applying for funding opportunities to further encourage the use of commute alternatives. Paqe - 11 ATTACHMENT "B" STATEMENT OF WORK The City will: Provide Spokane County with copies of any proposed amendments to the CTR Plan and Ordinance. 2. Provide Spokane County with copies of any CTR-related amendments to parking ordinances prior to public review. 3. Develop, implement and maintain its own CTR Program as an affected employer or as otherwise specified in the CTR Board Guidelines or RCW 70A.15.4000-4110. 4. Reimburse the County for the services provided by this Agreement in an amount equal to the City's share of the CTR funding as provided in RCW 70A.15.4080. Paqe - 12 Spokane Valley- 18 Worksites Amazon - Valley (GEG2) Boeing Employee Credit Union City of Spokane Valley E n e rSys Honeywell Horizon Credit Union Hotstart, Inc. Kaiser Aluminum Washington LLC Keytronic Multicare Valley Hospital Multifab, Inc. Numerica Credit Union Servatron, Inc. TTEC WA State DSHS - Trent CSO/CCNE/Region 1 WA State Employment Security Department WA State Office of Administrative Hearings* Department of Health* Wagstaff, Inc. 18007 E. Garland Ave. Spokane Valley, WA 99216 12810 E. Mirabeau Pkwy Spokane Valley, WA 99216 10210 E Sprague Spokane Valley, WA 99206 16125 E Euclid Avenue Spokane Valley, WA 99216 15128 E. Euclid Avenue Spokane Valley, WA 99216 13224 E. Mansfield Ave. Spokane Valley, WA 99216 5723 E. Alki Spokane Valley, WA 99212 PO Box 15108 99215-5108 Spokane Valley, WA 99215 4424 N. Sullivan Road Spokane Valley, WA 99216 12606 E. Mission Avenue Spokane Valley, WA 99216 3808 N. Sullivan Rd, Building #6 Spokane Valley, WA 99216 14610 E Sprague Avenue Spokane Valley, WA 99216 12825 E. Mirabeau Parkway, Suite 104 Spokane Valley, WA 99216 3309 N. Cherry Spokane Valley, WA 99212 8517 E. Trent Avenue Spokane Valley, WA 99206 15912 E. Marietta Spokane Valley, WA 99214 16201 E. Indiana, Suite 5600 Spokane Valley, WA 99216 16201 E Indiana Avenue, Suite 1500 Spokane Valley, WA 99216 3910 N. Flora Road Spokane Valley, WA 99216 * Co -located worksites - state agencies located in same building with under 100 employees, combined count as 1 affected worksite DRAFT ADVANCE AGENDA as of March 20, 2024; 11:30 a.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings April 2, 2024 Special Meeting, Right Sizing Police Services Proiect 5:00 p.m. — 6:00 p.m. April 2, 2024 Study Session, 6:00 p.m. [due Tue March 261 1. Motion Consideration: Bid Award, 16t1i Ave. Preservation— Erica Amsden (5 minutes) 2. Motion Consideration: Commute Trip Reduction Interlocal — Morgan Koudelka (5 minutes) 3. Motion Consideration: Barker Corridor Right of Way Consultant Contract — Rob Lochmiller (10 minutes) 4. Motion Consideration: Pines GSP/Yellowstone Contract — Erica Amsden (10 minutes) 5. Admin Report: Rayce Rudeen Foundation Presentation - Erik Lamb, Marsha Malsam (30 minutes) 6. Admin: Local Drug Use Regulation — Kelly Konkright (5 minutes) 7. Admin Report: SVPD Update — Chief Ellis, Aubrey Surto (15 minutes) 8. Admin Report: Yellowstone Franchise Agreement — Tony Beattie (10 minutes) 9. Advance Agenda — Mayor Haley (5 minutes) [*estimated meeting: 95 mins] April 9, 2024— Special Meeting, Right Sizing Police Services Project 11:00a.m.—12:30p.m. n CenterPlace April 9, 2024 — SPECIAL MEETING 5:00y.m. 1. Presentation: Andrew Ballard — Follow up from 2/13/24 Workshop [due Tue April 21 (3 hours) April 11, 2024 — Special Meeting, Right Sizing Police Services Proiect 8:00a.m. — 9:30a.m. (a, CenterPlace April 15, 2024 — Special Meeting, Right Sizing Police Services Project 5-7:00p.m (u, Centennial Middle School April 16, 2024 Study Session, 6:00 p.m. [due Tue April 91 1. First Read: Ordinance 24-00 : Yellowstone Franchise — Tony Beattie (5 minutes) 2. Motion: Resolution 24-006: Governance Manual Update — Mayor/Councilmember (10 minutes) 3. Motion Consideration: Potential Grant Opportunity, CDBG — Gloria Mantz (10 minutes) 4. Motion Consideration: Parks Janitorial Contract — John Bottelli (10 minutes) 5. Admin Report: Arts Council Agreement — Virginia Clough, Sarah Farr (5 minutes) 6. Advance Agenda — Mayor Haley (5 minutes) [*estimated meeting: 45 mins] April 17, 2024 —Special Meeting, Right Sizing Police Services Proiect 1— 2:30p.m. n Spokane Valley Library April 23, 2024 Formal Meeting, 6:00 p.m. Proclamation: Arbor Day 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Recreation Aquatic Season Preview — Kendall May 3. Advance Agenda — Mayor Haley 4. Info Only: Department Monthly Reports; Fire Dept Monthly Report April 30, 2024 Study Session, 6:00 p.m. Proclamation: AAPI Heritage Month 1. Resolution: 24- : Balfour Park RCO Grant - John Bottelli 2. Motion Consideration: Potential Opioid Settlement Agreement — Tony Beattie 3. Admin: Post -Session Report/Presentation — Virginia Clough, Briahna Murray 4. Advance Agenda — Mayor Haley May 7, 2024 Study Session, 6:00 p.m. [due Tue April 161 (5 minutes) (15 minutes) (5 minutes) [due Tue April 231 (10 minutes) (10 minutes) (30 minutes) (5 minutes) [due Tue April 301 Draft Advance Agenda 3/21/2024 11:06:29 AM Page 1 of 2 1. Advance Agenda — Mayor Haley (5 minutes) May 14, 2024 Formal Meeting, 6:00 p.m. [due Tue May 71 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Advance Agenda — Mayor Haley (5 minutes) May 21, 2024 Study Session, 6:00 p.m. [due Tue May 141 1. Advance Agenda — Mayor Haley (5 minutes) May 28, 2024 Formal Meeting, 6:00 p.m. [due Tue May 211 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Advance Agenda — Mayor Haley (5 minutes) 3. Info Only: Department Monthly Reports; Fire Dept Monthly Report June 4, 2024 Study Session, 6:00 p.m. [due Tue May 281 1. Advance Agenda — Mayor Haley (5 minutes) June 11, 2024 BUDGET WORKSHOP [due Tue June 41 1. BUDGET WORKSHOP June 18, 2024 Study Session, 6:00 p.m. [due Tue June 11] 1. Advance Agenda — Mayor Haley (5 minutes) June 25, 2024 Formal Meeting, 6:00 p.m. [due Tue June 181 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Advance Agenda — Mayor Haley (5 minutes) 3. Info Only: Department Monthly Reports; Fire Dept Monthly Report July 2, 2024 Study Session, 6:00 p.m. [due Tue June 251 1. Advance Agenda — Mayor Haley (5 minutes) July 9, 2024 Formal Meeting, 6:00 p.m. [due Tue July 21 1. Advance Agenda — Mayor Haley July 16, 2024 Study Session, 6:00 p.m. [due Tue July 91 1. Advance Agenda — Mayor Haley (5 minutes) July 23, 2024 Formal Meeting, 6:00 p.m. [due Tue July 161 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Advance Agenda — Mayor Haley (5 minutes) 3. Info Only: Department Monthly Reports; Fire Dept Monthly Report July 30, 2024 Study Session, 6:00 p.m. [due Tue July 231 1. Advance Agenda — Mayor Haley (5 minutes) *time for public or council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: 250th USA Celebration Peer Court 9-1-1 calls (delays, holding, etc.) Protection of Utility Infrastructures Appleway Trail Amenities SCRAPS City Brand Update Vehicle Wgt Infrastructure Impact CTR Agreement Yellowstone Franchise Agreement Gang Task Force Update Group Home Regulations Mirabeau Park Forestry Mgmt. ORV usage on streets Park Camera Update Park Lighting Draft Advance Agenda 3/21/2024 11:06:29 AM Page 2 of 2 City of Spokane Valley Community & Public Works Department Monthly Report 2/1/2024-2/29/2024 Page Title 1 Cover Sheet 2 Pre -Application Meeting Requested 3 Construction Applications Received 4 Engineering Applications Received 5 Land Use Applications Received 6 Construction Permits Issued 7 Engineering Permits Issued 8 Land Use Applications Completed 9 Inspections Performed 10 Code Enforcement 11 Revenue 12 Building Permit Valuations Created On: 3/5/2024 Page 1 of 12 Community & Public Works Department Monthly Report 2/1/2024 - 2/29/2024 Pre -Application Meeting Requested A Pre -Application Meeting is a service provided to help our customers identify the code requirements related to their project proposal Community & Public Works Department Pre -Application Meetings Scheduled: 12 Spokane Valley Pre -Application Meeting Requests 16 14 12 10 8 6 4 2 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec ■ Commercial Pre-App Land Use Pre-App MW Commercial Pre-App Annual -To -Date: 26 ** NOT SUBMITTED is a new category created by SmartGov which separates permits that have not entered details or provided documents for reviev Created On: 3/5/2024 Page 2 of 12 Community & Public Works Department Monthly Report 2/1/2024 - 2/29/2024 Construction Applications Received The applications recevied are those that include projects for New, remodeled, and accessory buildings; Signs, Factory Assembled Structures (FAS), Trade, Roofs, and more. Community & Public Works Department Construction Applications Received: 332 Spokane Valley Construction Applications Received Jan Feb Mar ■ Commercial New ■ Commercial Trade ■ Residential Remodel ■ Residential Accessory ■ Re -Roof Apr May Jun Commercial MFR Commercial Accessory ■ Residential Addition Demolition Factory Assembled Jul Aug Sep Oct Commercial TI ■ Residential SFR/Duplex ■ Residential Trade Sign ■ Millwood/Other Construction Nov Dec *Other Construction applications include, Millwood, Adult Family Home Inspections, Cell Tower Modifications, Solar Panels, Swimming Pool/Hot Tub Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial Construction ** [lot Submitted Cancelled Monthly Totals 333 332 0 0 0 0 0 0 0 0 0 0 Annual -To -Date: 665 ** NOT SUBMITTED is a new category created by SmartGov which separates permits that have not entered details or provided documents for review Created On: 3/5/2024 Page 3 of 12 Community & Public Works Department Monthly Report 2/1/2024 - 2/29/2024 Engineering Applications Received The applications received are those that include projects for all site work projects, such as Grading permits, Right -of -Way (ROW), approaches, and more. Community & Public Works Department Engineering Applications Received: 74 90 80 70 60 50 40 30 20 10 0 Jan Feb Mar ■ Engineered Grading Engineering Applications Received Apr May Jun Jul Aug Sep Oct Nov Dec u Regular Grading Right -of -Way o Approach ■ Clearing Et Grubbing Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec RegularGrading Not Submitted Cancelled Monthly Totals 84 74 0 0 0 0 0 0 0 0 0 0 Annual -To -Date: 158 ** NOT SUBMITTED is a new category created by SmartGov which separates permits that have not entered details or provided documents for reviev Created On: 3/5/2024 Page 4 of 12 Community & Public Works Department Monthly Report 2/1/2024 - 2/29/2024 Land Use Applications Received The applications received are those that include projects that involve land development, such as Platting actions, Boundary Lines Adjustments, Zoning, SEPA and Exceptions Community & Public Works Department Land Use Applications Received: 61 80 60 40 20 MOM Jan Feb Spokane Valley Land Use Applications Received Mar Apr May Jun Jul Aug Sep Oct Nov Dec ■ Boundary Line Adj Short Plat ■ Long Plat ■ Binding Site Plan ■ Final Platting ■Zoning/Comp Amend ■Accessory Dwelling SEPA Admin Exception ■Admin Interpretation Home Business Lic ■ Other Development � ** NOT SUBMITTED ** Other Development could include, Zoning Letter, Floodplain, Shoreline, Alterations, Variances, Small Cell, CUP, Street Vacations, etc... L,Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Boundary Line Adj Binding Sife Plan Zoning/Comp Amend Home Business Lic Monthly Totals 57 61 0 0 0 0 0 0 0 0 0 0 Annual -To -Date: 118 ** NOT SUBMITTED is a new category created by SmartGov which separates permits that have not entered details or provided documents for reviev Created On: 3/5/2024 Page 5 of 12 Community & Public Works Department Monthly Report 2/1/2024-2/29/2024 Construction Permits Issued The applications issued are those that include projects for New, remodeled, and accessory buildings; Signs, Factory Assembled Structures (FAS), Trade, Roofs, and more. Community & Public Works Department Construction Permits Issued: 319 Spokane Valley Construction Permits Issued 350 300 250 200 150 100 50 = , 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec ■ Commercial New ■ Commercial MFR Commercial TI ■ Commercial Trade Commercial Accessory ■ Residential SFR/Plex ■ Residential Remodel Residential Addition ■ Residential Trade ■ Residential Accessory Demolition m Sign ■ Re -Roof ■ Factory Assembled ■ Millwood/Other Construction* *Other Construction applications include, Millwood, Adult Family Home Inspections, Cell Tower Modifications, Swimming Pool/Hot Tub Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial Constructi . -- Monthly Totals 331 319 0 0 0 0 0 0 0 0 0 0 Annual -To -Date: 650 Created On: 3/5/2024 Page 6 of 12 Community & Public Works Department Monthly Report 2/1/2024 - 2/29/2024 Engineering Permits Issued The applications issued are those that include projects for all site work projects, such as Grading permits, Right -of -Way (ROW), approaches, and more. Community & Public Works Department Engineering Permits Issued 90 80 70 60 50 40 30 20 10 0 — Jan Feb Mar ■ Engineered Grading Engineering Permits Issued Apr May Jun Jul Aug Sep Regular Grading Right -of -Way ■Approach 77 Oct Nov Dec ■Clearing Et Grubbing Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Monthly Totals 41 77 0 1 ®®®®®®®® Annual -To -Date: 143 Created On: 3/5/2024 Page 7 of 12 Community & Public Works Department Monthly Report 2/1/2024 - 2/29/2024 Land Use Applications Completed The applications completed are those that include projects that involve land development, such as Platting actions, Boundary Line Adjustments, Zoning, SEPA and Exceptions Community & Public Works Department Land Use Applications Completed: 52 Spokane Valley Land Use Applications Completed 100 50 — 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec ■ Boundary Line Adj ■ Long Plat ■ Final Platting ■Accessory Dwelling Short Plat ■ Binding Site Plan ■ Zoning/Comp Amend/Code Text Amend SEPA ** Other Development could include, Zoning Letter, Floodplain, Shoreline, Alterations, Variances, Small Cell, CUP, Street Vacations, etc... L,Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Boundary Line Adj Binding Sife Plan Amend/Code Texf Amend - • - • . Home Business Lic Monthly Totals 54 52 0 ® ' 0 0 Annual -To -Date: 106 Created On: 3/5/2024 Page 8 of 12 Community & Public Works Department Monthly Report 2/1/2024 - 2/29/2024 Development Inspections Performed Community & Public Works Department Development Inspections Performed: 1458 Development Inspections include building, planning, engineering and ROW Spokane Valley Development Inspections Performed 2500 2000 ter/ 1500 1000 500 Ell Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec t2022—m-2023 2024 Annual -To -Date: 2,406 Created On: 3/5/2024 Page 9 of 12 Community & Public Works Department Monthly Report 1/1/2024 - 1/31/2024 Code Enforcement Code Enforcement Officers Citizen Request Responses: 34 They are listed by type below. All complaints, even those with no violation, must be investigated. 40 30 20 10 0 Jan Feb Code Enforcement Complaints Investigated Mar Apr May ■ CE-Stop Work Order Environmental ■ Nuisance Jun Jul Aug Sep Oct Nov Dec Complaint (Non -Violent) • General ■ Property L Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Business License Violation MMMMMMMMMMMM Monthly Totals 19 34 ®®®®®®®®®® Annual -To -Date: 53 Created On: 3/5/2024 Page 10 of 12 Revenue Community & Public Works Department Revenue Received Community & Public Works Department Monthly Report 1 /1 /2024 - 1 /31 /2024 $214,351.00 Spokane Valley Revenue Received $700,000 $600,000 $500,000 $400,000 Jk $300,000 - $200,000 $100,000 $0 - Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec t 2024 2023 5-YrTrend Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals 2024 $288,858 $214,351 $503,209 5-YrTrend $379,267 $313,916 $284,633 $285,627 $275,837 $295,903 $357,670 $320,114 $278,242 $330,075 $266,054 $250,349 $3,637,625 2023 $242,817 $601,763 $249,699 $325,351 $277,568 $291,181 $261,372 $243,206 $276,627 $418,962 $211,627 $180,382 $3,580,553 2022 $173,509 $139,945 $171,413 $210,513 $217,237 $277,917 $510,629 $433,002 $294,301 $285,383 $279,727 $168,612 $3,162,187 2021 $1,087,310 1 $196,293 1 $364,569 1 $459,905 $239,948 1 $367,253 1 $433,461 1 $430,383 1 $323,636 1 $396,162 1 $292,643 $329,244 1 $4,920,807 2020 $230,256 $402,862 $371,956 $237,120 $402,525 $309,668 $226,943 $188,990 $268,487 $254,775 1 $246,368 $223,685 1 $3,363,635 2019 $162,441 1 $228,717 1 $265,529 1 $195,244 1 $241,906 1 $233,496 1 $355,943 1 $304,988 1 $228,157 1 $294,794 1 $299,906 $349,821 1 $3,160,942 Created On: 3/5/2024 Page 11 of 12 Community & Public Works Department Monthly Report 1/1/2024-1/31/2024 Building Permit Valuation Community & Public Works Department Building Permit Valuation: $16,547,293.00 This includes residential, commercial, reroof, & FAS placed. Spokane Valley Permit Valuation $70,000,000 $60,000,000 $50,000,000 $40,000,000 — — $30,000,000 $20,000,000 $10,000,000 $0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 5-YrTrend 2023 t2024 Jan Feb Mar Apr May Jun Jul Aug Sep OctI 202 $11,286,505 $16,547,293 $27,833,797. 5-Yr Trend $14,823,978 $62,984,679 $24,373,410 $25,667,421 $28,114,158 $28,685,307 $40,624,752 $22,977,517 $19,108,958 $27,555,675 $24,292397 $27,342,831 $346,551,082.1 202 $17,287,531 $61,507,380 $34,061,501 $22,737,321 $19,583,399 $22255,351 $15,704,992 $20,019,711 $20,052582 $43,983,576 $13,340,888 $13,117,837 $303,652,069.4 202 $20,182.361 $31,376,013 $14,935,549 $32,649,784 $24,027,391 $48,521,183 $57,628,766 $44,067,876 $22352208 $18,694,797 $28,311,097 $55,806,317 $398,553,341.4 2021 $8,860,000 $179,080,000 $16,720,000 $32820,000 $22430,000 $27,700,000 $65,190,000 $24,390,000 $18,160,000 $42,670,000 $17,710,000 $13,480,000 $469,210,000.0 202 $22,130,000 1 $20,750,000 1 $36,690,000 1 $27,670,000 1 $51,380,000 1 $29,930,000 1 $17,950,000 1 $7,610,000 1 $20,620,000 1 $15,270,000 1 $26,890,000 1 $21,380,000 1 $298,270,GW.001 2019 $5,660,000.00 1 $22,210,000.00 $19,460,000.00 1 $12,460,000.00 1 $23,150,000.00 1 $15,020,000.00 1 $46,650,000.00 1 $18,800,000.00 1 $14,360,000.00 1 $17,160,000.00 $35,210,000.00 1 $32930,000.00 1 $263,070,000.0 Created On: 3/5/2024 Page 12 of 12 FINANCE DEPARTMENT Spokane Chelsie Taylor, Finance Director Valley 10210 E Sprague Avenue ♦ Spokane Valley WA 99206 ,,,;OoO �i Phone: (509) 720-5000 ♦ Fax: (509) 720-5075 www.spokanevalley.org Memorandum To: John Hohman, City Manager From: Chelsie Taylor, Finance Director Date: March 15, 2024 Re: Finance Department Activity Report — December 2023 Following is information pertaining to Finance Department activities through the end of December 2023 and included herein is an updated 2023 Budget to Actual Comparison of Revenues and Expenditures through the end of December. 2023 Year-end Process Although December has come and gone, we anticipate we will receive a significant number of invoices in January and February from vendors who delivered goods and services during the latter part of 2023. Consequently, the expenditure figures reported herein will likely change materially in subsequent updates. By the same token, the revenues figures reported at this point will also change materially as we await State distributions of shared revenues in January and February that date back to 2023. With that said, we are in the preliminary phases of closing the 2023 books and hope to have this process complete by the end of March. Following the closing of the books, we will begin the process of preparing our annual financial report which will be finished by the end of May. We hope to have the State Auditor's Office on site by early June to begin the audit of 2023. Lodging Tax The schedule leading to awarding funds is as follows: • September 1 Letters mailed to agencies that have historically received funding, media release to City website and notice to newspapers • September 29 Grant applications due at City Hall • October 26 Grant applicant presentations to lodging tax advisory committee • November 14 Admin report to Council on results of lodging tax advisory committee meeting • December 12 City Council motion consideration: Award lodging tax for 2024 Fee Resolution As a part of preparing the annual budget, City Departments are asked to review the Master Fee Schedule that is currently in place and determine whether changes in fees charged and/or language used in the governing resolution should be altered. This leads to an annual update to the fee resolution that sets fees for the following year. The calendar leading to the adoption of the resolution setting 2024 fees is as follows: • December 5 Admin report on proposed changes to the fee resolution • December 19 Council adoption of the fee resolution P:IFinancelFinance Activity ReportslCouncil Monthly Reports1202312023 12 31 - 2023 12 PRELIMINARY No 1.docx Page 1 Budget to Actual Comparison Report A report reflecting 2023 Budget to Actual Revenues and Expenditures for those funds for which a 2023 Budget was adopted is located on pages 5 through 18. Because we attempt to provide this information in a timely manner, this report is prepared from records that are not formally closed by the Finance Department at month end or reconciled to bank records. Although it is realistic to expect the figures will change over subsequent weeks, I believe the report is materially accurate. We've included the following information in the report: • Revenues by source for all funds, and expenditures by department in the General Fund and by type in all other funds. • A breakdown between recurring and nonrecurring revenues and expenditures in the General Fund, Street O&M Fund and Stormwater Fund. • The change in fund balance including beginning and ending figures. The beginning fund balance figures are those that are reflected in our 2022 Annual Financial Report. • Columns of information include: o The 2023 Budget o December 2023 activity o Cumulative 2023 activity through December 2023 o Budget remaining in terms of dollars o The percent of budgeted revenue collected or budgeted expenditures disbursed A few points related to the General Fund #001 (page 5): Recurring revenues collections are currently at 105.81 % of the amount budgeted with 100.00% of the year elapsed. • Property taxes are paid to Spokane County in two installments each year on April 30 and October 31 and are then remitted to the City primarily in May and November with lesser amounts typically remitted in June and December. Property taxes received thus far in 2023 are $13,459,913 or 99.19% of the amount budgeted. In January we will receive one final payment related to 2023 collections. • Sales tax collections represent only eleven months of collections thus far because taxes collected in December are not remitted to the City by the State until the latter part of January. Collections are currently at $29,973,215 or 98.10% of the amount budgeted. • Gambling taxes are at $433,467 or 113.18% of the amount budgeted. Gambling taxes are paid quarterly with fourth quarter payments due by January 31st • Franchise Fee and Business Registration revenues are typically received in the month following a calendar year quarter. So far in 2023 we have received $1,072,447 or 88.27% of the amount budgeted. Fourth quarter franchise fees will be received in January, and I anticipate actual revenues will approximate the budget estimate at that point. • State shared revenues are composed of State of Washington distributions that include items such as liquor board profits, liquor excise tax, streamlined sales tax mitigation and criminal justice monies. Most of these revenues are paid by the State in the month following a calendar quarter. Through December we've received remittances totaling $2,235,440 or 95.49% of the amount budgeted. We will receive an additional payment related to the fourth quarter of 2023 in January. • Fines and forfeitures revenues are composed of monthly remittances from Spokane County with payments made in the month following the actual assessment of a fine and false alarm fees. Through December we've received remittances through the month of November with receipts of $467,562 or 90.16% of the amount budgeted. P:TinanceTinance Activity ReportslCouncil Monthly Reports1202312023 12 31 - 2023 12 PRELIMINARY No 1.docx Page 2 Community and Public Works service revenues are largely composed of building permit and plan review fees as well as right of way permits. Revenues are currently at $3,855,692 or 122.56% of the amount budgeted. Recreation program revenues are composed of revenues generated by the variety of parks and recreation programs including classes, swimming pools (in -season), and CenterPlace. Currently, revenues total $922,712 or 147.52% of the amount budgeted. Recurring expenditures are currently at $53,246,905 or 99.03% of the amount budgeted with 100.00% of the year elapsed. Investments (page 19) Investments at December 31 total $114,619,429 and are composed of $109,263,650 in the Washington State Local Government Investment Pool and $5,355,779 in bank CDs. Total Sales Tax Receipts (page 20) Total sales tax receipts reflect State remittances through December and total $33,973,141 including general, criminal justice, and public safety taxes. This figure is $323,725 or 0.96% greater than the same eleven -month period in 2022. Economic Indicators (pages 21 — 23) The following economic indicators provide information pertaining to three different sources of tax revenue that provide a good gauge of the health and direction of the overall economy. 1. Sales taxes (page 21) provide a sense of how much individuals and businesses are spending on the purchase of goods. 2. Hotel / Motel taxes (page 22) provide us with a sense of overnight stays and visits to our area by tourists or business travelers. 3. Real Estate Excise taxes (page 23) provide us with a sense of real estate sales. Page 21 provides a 10-year history of general sales tax receipts (not including public safety or criminal justice) with monthly detail beginning January 2014. • Compared with calendar year 2022, 2023 collections have increased by $175,874 or 0.54%. • Tax receipts reached an all-time high in 2023 of $32,522,920, besting the previous record year of 2022 when $32,347,046 was collected. Page 22 provides a 10-year history of hotel/motel tax receipts with monthly detail beginning January 2014. • Compared with calendar year 2022, 2023 collections have increased by $3,992 or 0.44%. • Collections reached an all-time high in 2023 of $905,678, besting the previous record of $901,686 in 2022. Page 23 provides a 10-year history of real estate excise tax receipts with monthly detail beginning January 2014. • Compared with calendar year 2022, 2023 collections have decreased by $2,223,587 or 39.85%. • Collections appear to be more in line with historical amounts rather than the historic highs seen in 2021 and 2022. • Collections reached an all-time high in 2021 of $6,218,227. P:TinanceTinance Activity ReportslCouncil Monthly Reports1202312023 12 31 - 2023 12 PRELIMINARY No 1.docx Page 3 Debt Capacity and Bonds Outstanding (page 24) This page provides information on the City's debt capacity, or the dollar amount of General Obligation (G.O.) Bonds the City may issue, as well as an amortization schedule of the bonds the City currently has outstanding. • The maximum amount of G.O. bonds the City may issue is determined by the assessed value for property taxes which for 2023 is $16,292,740,920. Following the December 1, 2023 debt service payments, the City has $9,085,000 of nonvoted G.O. bonds outstanding which represents 3.72% of our nonvoted bond capacity, and 0.74% of our total debt capacity for all types of bonds. Of this amount: o $3,040,000 remains on bonds issued for the construction of CenterPlace. These bonds are repaid with a portion of the 1 /10 of 1 % sales tax that is collected by the Spokane Public Facilities District. o $0 remains on bonds issued for road and street improvements around CenterPlace. The bonds were repaid with a portion of the real estate excise tax collected by the City. o $6,045,000 remains on bonds issued for construction of the new City Hall. The bonds are repaid with General Fund revenues. Street Fund Revenue Sources (pages 25 and 26) The last two charts reflect a history for the two primary sources of revenue in Street Fund #101. These include: Page 25 provides a 10-year history of Motor Vehicle Fuel Tax collections with monthly detail beginning January 2014. • Compared with calendar year 2022, 2023 collections have increased by $17,751 or 0.91 %. • Tax receipts peaked in 2007 at approximately $2.1 million and have generally ranged around $2 million in the years 2014 through 2023. Page 26 provides a 10-year history of Telephone Utility Tax collections with monthly detail beginning January 2014. • Compared with 2022, 2023 collections have decreased by $27,771 or 2.77%. Unlike tax revenues collected by the State and remitted monthly, these taxes are paid to the City directly by the service provider. Consequently, there is not a "clean cutoff in terms of when a vendor pays the tax. • Tax receipts peaked in 2009 at $3,054,473 and have decreased each year since due to what we suspect is the reduction in land lines by individual households as well as a reallocation of revenues from voice plans to data plans by cell phone companies. P:TinanceTinance Activity ReportslCouncil Monthly Reports1202312023 12 31 - 2023 12 PRELIMINARY No 1.docx Page 4 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 12 31 - 2023 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2023 #001 -GENERAL FUND RECURRING ACTIVITY Revenues Property Tax Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice Gambling Tax and Leasehold Excise Tax Franchise Fees/Business Registration State Shared Revenues Fines, Forfeitures and Penalties Community and Public Works Recreation Program Revenues Grant Proceeds Miscellaneous Department Revenue Miscellaneous & Investment Interest Transfers in - #105 (h/m tax-CP advertising) Total Recurring Revenues Expenditures City Council City Manager City Attorney City Services Public Safety Deputy City Manager Finance Human Resources Information Technology City Facilities Operations and Maintenance Community & Public Works - Administration Community & Public Works - Engineering Community & Public Works - Building Community & Public Works - Planning Economic Development Parks & Rec - Administration Parks & Rec - Maintenance Parks & Rec - Recreation Parks & Rec - Aquatics Parks & Rec - Senior Center Parks & Rec - CenterPlace General Government Transfers out - #204 ('16 LTGO bond debt service) Transfers out - #309 (park capital projects) Transfers out - #311 (pavement preservation) Transfers out - #502 (insurance premium) Total Recurring Expenditures Recurring Revenues Over (Under) Recurring Expenditures Budget Year 2023 Elapsed = 100.00% 2023 Actual Actual through Budget % of Budget December December 31 Remaining Budget 13,569,200 677,788 13,459,913 (109,287) 99.19% 30,555,000 2,703,227 29,973,215 (581,785) 98.10% 1,357,000 134,788 1,454,280 97,280 107.17% 2,398,000 234,300 2,545,646 147,646 106.16% 383,000 6 433,467 50,467 113.18% 1,215,000 17,635 1,072,447 (142,553) 88.27% 2,341,000 275,771 2,235,440 (105,560) 95.49% 518,600 42,257 467,562 (51,038) 90.16% 3,145,900 257,437 3,855,692 709,792 122.56% 625,500 56,534 922,712 297,212 147.52% 100,000 0 0 (100,000) 0.00% 22,500 7,083 90,651 68,151 402.89% 158,200 341,883 3,169,863 3,011,663 2003.71% 30,000 14,155 14,155 (15,845) 47.18% 56,418,900 4,762,864 59,695,043 3,276,143 105.81% 707,558 65,631 646,788 60,770 91.41% 844,414 (120,846) 762,465 81,949 90.30% 1,209,856 136,864 1,100,291 109,565 90.94% 975,887 479,407 713,686 262,201 73.13% 32,772,361 4,016,609 33,933,095 (1,160,734) 103.54% 604,752 47,583 602,523 2,229 99.63% 1,422,096 100,140 1,257,908 164,188 88.45% 385,584 41,472 386,544 (960) 100.25% 439,522 33,162 386,536 52,986 87.94% 480,344 52,644 571,045 (90,701) 118.88% 375,200 36,633 339,059 36,141 90.37% 1,866,052 73,481 1,699,241 166,811 91.06% 2,117,009 147,878 1,866,664 250,345 88.17% 887,729 102,269 832,052 55,677 93.73% 1,150,971 94,609 1,144,719 6,252 99.46% 383,496 31,569 381,964 1,532 99.60% 972,455 188,376 1,150,110 (177,655) 118.27% 351,843 20,187 273,645 78,198 77.77% 565,700 21,105 604,667 (38,967) 106.89% 38,916 2,216 20,883 18,033 53.66% 1,096,367 121,914 1,011,824 84,543 92.29% 1,945,418 321,162 1,388,247 557,171 71.36% 401,150 33,429 401,150 0 100.00% 160,000 13,333 160,000 0 100.00% 1,011,800 84,317 1,011,800 0 100.00% 600,000 50,000 600,000 0 100.00% 53,766,480 6,195,141 53,246,905 519,575 99.03% 2,652,420 (1,432,277) 6,448,138 3,795,718 Page 5 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 12 31 - 2023 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget Year 2023 Budget to Actual Comparison of Revenues and Expenditures Elapsed = 100.00% For the Twelve -Month Period Ended December 31, 2023 2023 Actual Actual through Budget % of Budget December December 31 Remaining Budget #001 -GENERAL FUND -continued NONRECURRING ACTIVITY Revenues Transfers in -#312 2,600,000 1,400,000 1,400,000 (1,200,000) 53.85% Precinct Grant 39,000 0 0 (39,000) 0.00% County Portion of Plante's Ferry Study 50,000 48,272 48,272 (1,728) 96.54% Coronavirus Local Fiscal Recovery Funds 9,418,000 34,367 9,464,426 46,426 100.49% Judgments & Settlements 3,560,000 0 3,565,298 5,298 100.15% Total Nonrecurring Revenues 15,667,000 1,482,639 14,477,996 (1,189,004) 92.41% Expenditures City Hall Repairs 1,200,000 1,687,838 3,410,647 (2,210,647) 284.22% City Attorney (office furniture for new Paralegal) 8,500 0 0 8,500 0.00% City Services (Deputy City Clerk workstation) 0 0 558 (558) 0.00% Public Safety (police vehicles) 1,550,085 73,137 1,531,089 18,996 98.77% Public Safety (police staffing assessment) 85,000 33,236 84,787 213 99.75% Public Safety (access/fencing White Elephant) 31,000 0 30,732 268 99.13% Public Safety (install Precinct gutters) 4,000 0 1,481 2,519 37.03% Public Safety (install security cameras at Precinct) 20,000 0 7,491 12,509 37.45% Public Safety (concrete repair at Precinct) 15,000 0 14,300 700 95.33% Public Safety (furniture for roll call room at Precinct) 30,000 0 25,222 4,778 84.07% Public Safety (covert pole cameras) 0 0 39,103 (39,103) 0.00% Public Safety (Precinct shop lift replacement) 25,000 47,904 47,904 (22,904) 191.62% City Facilities (remove street trees at City Hall) 15,000 0 762 14,238 5.08% City Facilities (Balfour Facilityevaluation) 60,000 1,500 59,705 295 99.51% Economic Development (20th Anniversary) 34,769 71 34,675 94 99.73% Economic Development (consulting services) 209,975 0 165,195 44,780 78.67% Engineering (cubicle furniture) 16,600 0 16,519 81 99.51 % Parks & Rec (equipment assessment) 6,000 0 0 6,000 0.00% Parks & Rec (repaint portico at CenterPlace) 12,000 0 0 12,000 0.00% Parks & Rec (replace CenterPlace flooring) 52,700 35,739 51,979 721 98.63% Parks & Rec (backup batteries forCP emergencyligt 10,000 0 0 10,000 0.00% Parks & Rec (sidewalk repairs at CenterPlace) 24,000 0 23,559 441 98.16% Parks & Rec (CenterPlace lobby improvements) 150,000 0 0 150,000 0.00% General Government - IT capital replacements 166,000 0 33,830 132,170 20.38% Financial Software Capital Costs 700,000 113,575 546,085 153,915 78.01% General Government (CLFR related costs) 8,006,000 302,650 6,095,299 1,910,701 76.13% Transfers out - #101 (Street Fund operations) 3,530,048 294,171 3,530,048 0 100.00% Transfers out - #122 (replenish reserve) 500,000 0 500,000 0 100.00% Transfers out - #309 (Balfour Park Imp. Phase 1) 427,327 0 0 427,327 0.00% Transfers out - #309 (pump for Mirabeau Falls) 33,000 0 0 33,000 0.00% Transfers out - #312 ('21 fund bal >50%) 5,358,054 0 5,358,054 0 100.00% Total Nonrecurring Expenditures 22,280,058 2,589,820 21,609,023 671,035 96.99% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (6,613,058) (1,107,180) (7,131,027) (517,969) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (3,960,638) (2,539,457) (682,889) 3,277,749 Beginning unrestricted fund balance 46,101,050 46,101,050 Ending fund balance 42,140,412 45,418,161 Page 6 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 12 31 - 2023 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2023 SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Revenues Telephone Utility Tax Motor Vehicle Fuel (Gas) Tax Multimodal Transportation Right -of -Way Maintenance Fee Solid Waste Road Wear Fee Investment Interest Miscellaneous Revenue Total Recurring Revenues Expenditures Wages / Benefits / Payroll Taxes Supplies Services & Charges Snow Operations Local Street Program Intergovernmental Payments Transfers out - #311 Vehicle Rentals - #501 (non -plow vehicle rental) Vehicle Rentals - #501 (plow replace) Total Recurring Expenditures Budget Year 2023 Elapsed = 100.00% 2023 Actual Actual through Budget % of Budget December December 31 Remaining Budget 857,000 80,060 894,607 37,607 104.39% 2,062,600 182,672 1,828,317 (234,283) 88.64% 139,200 34,767 139,065 (135) 99.90% 95,000 4,725 25,341 (69,659) 26.67% 1,700,000 206,460 1,995,997 295,997 117.41% 500 23,183 99,306 98,806 19861.12% 10,000 212 13,212 3,212 132.12% 4,864,300 532,078 4,995,845 131,545 102.70% 1,617,994 195,157 1,647,423 (29,429) 101.82% 198,000 9,845 198,116 (116) 100.06% 2,820,089 362,399 2,846,752 (26,663) 100.95% 1,081,915 273,337 1,085,186 (3,271) 100.30% 3,918,100 681 2,212,183 1,705,917 56.46% 1,000,000 78,732 663,414 336,586 66.34% 1,655,955 0 0 1,655,955 0.00% 27,750 2,313 27,750 0 100.00% 275,000 22,917 275,000 0 100.00% 12,594,803 945,380 8,955,824 3,638,979 71.11% Recurring Revenues Over (Under) Recurring Expenditures (7,730,503) (413,302) (3,959,979) 3,770,524 NONRECURRING ACTIVITY Revenues Insurance Proceeds 0 4,433 18,245 18,245 0.00% Transfers in -#001 3,530,048 294,171 3,530,048 0 100.00% Transfers in -#106 1,862,929 0 1,862,929 0 100.00% Transfers in - #311 2,677,099 0 2,677,099 0 100.00% Transfers in - #312 250,000 0 250,000 0 100.00% Total Nonrecurring Revenues 8,320,076 298,604 8,338,321 18,245 100.22% Expenditures Replacement Parts for Snowplows 0 0 37,628 (37,628) 0.00% Generator for Maint. Shop (50% cost to #402) 8,500 0 34,969 (26,469) 411.40% Desks for Maintenance Shop (50% cost to #402) 1,530 0 0 1,530 0.00% Signal Maintenance Equipment 40,000 0 37,981 2,019 94.95% Streetlight Replacement Program 40,000 6,475 39,436 564 98.59% Transfers out - #501 (truck for Signal Technician) 58,000 0 0 58,000 0.00% Fixed Base Pole/Pedestrian Signal Post 0 0 2,190 (2,190) 0.00% Retaining Wall Repair 0 0 8,168 (8,168) 0.00% Bridge Maintenance 10,000 0 0 10,000 0.00% Total Nonrecurring Expenditures 158,030 6,475 160,372 (2,342) 101.48% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures 8,162,046 292,129 8,177,949 15,903 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures 431,543 (121,173) 4,217,970 3,786,427 Beginning fund balance 1,319,206 1,319,206 Ending fund balance 1,750,749 5,537,175 Page 7 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 12 31 - 2023 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget Year 2023 Budget to Actual Comparison of Revenues and Expenditures Elapsed = 100.00% For the Twelve -Month Period Ended December 31, 2023 2023 Actual Actual through Budget % of Budget December December 31 Remaining Budget SPECIAL REVENUE FUNDS - continued #103 - PATHS & TRAILS Revenues Motor Vehicle Fuel (Gas) Tax 8,700 770 7,711 (989) 88.64% Investment Interest 100 189 1,755 1,655 1755.17% Total revenues 8,800 960 9,466 666 107.57% Expenditures Capital Outlay 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over (under) expenditures 8,800 960 9,466 666 Beginning fund balance 38,368 38,368 Ending fund balance 47,168 47,835 #104 - TOURISM FACILITIES HOTEL/MOTEL TAX FUND Revenues Tourism Facilities Hotel/Motel Tax 600,000 50,172 558,023 (41,977) 93.00% Investment Interest 5,000 19,385 214,690 209,690 4293.80% Transfers in -#105 515,198 0 515,198 0 100.00% Total revenues 1,120,198 69,557 1,287,911 167,713 114.97% Expenditures Spokane County - Avista Stadium Award 2,000,000 0 2,000,000 0 100.00% Total expenditures 2,000,000 0 2,000,000 0 100.00% Revenues over (under) expenditures (879,802) 69,557 (712,089) 167,713 Beginning fund balance 5,619,705 5,619,705 Ending fund balance 4,739,903 4,907,616 #105 - HOTEL/MOTEL TAX FUND Revenues Hotel/Motel Tax 900,000 77,188 858,507 (41,493) 95.39% Investment Interest 1,000 2,372 23,796 22,796 2379.62% Total revenues 901,000 79,560 882,303 (18,697) 97.92% Expenditures Transfers out-#001 30,000 14,155 14,155 15,845 47.18% Transfers out - #104 515,198 0 515,198 0 100.00% Tourism Promotion 309,702 173,902 309,702 0 100.00% Total expenditures 854,900 188,057 839,055 15,845 98.15% Revenues over (under) expenditures 46,100 (108,497) 43,248 (34,542) Beginning fund balance 507,419 507,419 Ending fund balance 553,519 550,666 #106 - SOLID WASTE Revenues Solid Waste Administrative Fees 225,000 17,953 239,539 (14,539) 106.46% Investment Interest 4,000 4,573 87,083 (83,083) 2177.07% Total revenues 229,000 22,526 326,622 (97,622) 142.63% Expenditures Transfers out - #101 1,862,929 0 1,862,929 0 100.00% Education & Contract Administration 229,000 47,522 301,877 (72,877) 131.82% Total expenditures 2,091,929 47,522 2,164,806 (72,877) 103.48% Revenues over (under) expenditures (1,862,929) (24,995) (1,838,184) (24,745) Beginning fund balance 3,003,161 3,003,161 Ending fund balance 1,140,232 1,164,977 Page 8 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 12 31 - 2023 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget Year 2023 Budget to Actual Comparison of Revenues and Expenditures Elapsed = 100.00% For the Twelve -Month Period Ended December 31, 2023 2023 Actual Actual through Budget % of Budget December December 31 Remaining Budget SPECIAL REVENUE FUNDS - continued #107 - PEG FUND Revenues Comcast PEG Contribution 71,000 0 28,239 42,761 39.77% Investment Interest 0 836 9,405 (9,405) 0.00% Total revenues 71,000 836 37,644 33,356 53.02% Expenditures PEG Reimbursement - CMTV 39,500 0 38,964 536 98.64% Capital Outlay 33,500 14,867 25,565 7,935 76.31% Total expenditures 73,000 14,867 64,529 8,471 88.40% Revenues over (under) expenditures (2,000) (14,031) (26,885) 24,885 Beginning fund balance 233,782 233,782 Ending fund balance 231,782 206,897 #108 -AFFORDABLE & SUPPORTIVE HOUSING TAX FUND Revenues Affordable & Supportive Housing Tax 200,000 23,220 171,129 28,871 85.56% Investment Interest 0 3,072 26,859 (26,859) 0.00% Total revenues 200,000 26,292 197,988 2,012 98.99% Expenditures Affordable & Supportive Housing Program 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over (under) expenditures 200,000 26,292 197,988 2,012 Beginning fund balance 577,569 577,569 Ending fund balance 777,569 775,556 #109 - TOURISM PROMOTION AREA Revenues Tourism Promotion Area Fee 1,200,000 125,334 1,223,824 (23,824) 101.99% Investment Interest 0 3,082 21,439 (21,439) 0.00% Tourism Interest 0 396 3,246 (3,246) 0.00% Total revenues 1,200,000 128,812 1,248,510 (48,510) 104.04% Expenditures Services & Charges 800,000 385,624 655,957 144,043 81.99% Total expenditures 800,000 385,624 655,957 144,043 81.99% Revenues over (under) expenditures 400,000 (256,811) 592,552 (192,552) Beginning fund balance 0 0 Ending fund balance 400,000 592,552 #110 - HOMELESS HOUSING PROGRAM FUND Revenues Recording Surcharge - Homeless Housing 0 17,576 91,971 (91,971) 0.00% Investment Interest 0 365 652 (652) 0.00% Total revenues 0 17,941 92,623 (92,623) 0.00% Expenditures Services & Charges 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over (under) expenditures 0 17,941 92,623 (92,623) Beginning fund balance 0 0 Ending fund balance 0 92,623 Page 9 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 12 31 - 2023 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget Year 2023 Budget to Actual Comparison of Revenues and Expenditures Elapsed = 100.00% For the Twelve -Month Period Ended December 31, 2023 2023 Actual Actual through Budget % of Budget December December 31 Remaining Budget SPECIAL REVENUE FUNDS - continued #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Transfers in 0 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 0 Beginning fund balance 300,000 300,000 Ending fund balance 300,000 300,000 #121 -SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest 0 25,372 126,262 126,262 0.00% Transfers in 0 0 0 0 0.00% Total revenues 0 25,372 126,262 126,262 0.00% Expenditures Operations 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over (under) expenditures 0 25,372 126,262 126,262 Beginning fund balance 5,500,000 5,500,000 Ending fund balance 5,500,000 5,626,262 #122 -WINTER WEATHER RESERVE FUND Revenues Investment Interest 1,100 2,155 14,614 13,514 1328.59% Transfers in - #001 500,000 0 500,000 0 100.00% Subtotal revenues 501,100 2,155 514,614 13,514 102.70% Expenditures Snow removal expenses 500,000 0 0 500,000 0.00% Transfers out - #101 0 0 0 0 0.00% Total expenditures 500,000 0 0 500,000 0.00% Revenues over (under) expenditures 1,100 2,155 514,614 (486,486) Beginning fund balance 31,780 31,780 Ending fund balance 32,880 546,394 DEBT SERVICE FUNDS #204 - DEBT SERVICE FUND Revenues Spokane Public Facilities District 527,200 458,600 527,200 0 100.00% Transfers in -#001 401,150 33,429 401,150 0 100.00% Transfers in - #301 80,600 6,717 80,600 0 100.00% Transfers in - #302 80,600 6,717 80,600 0 100.00% Total revenues 1,089,550 505,462 1,089,550 0 100.00% Expenditures Debt Service Payments - CenterPlace 527,200 0 527,200 0 100.00% Debt Service Payments - Roads 161,200 0 161,200 0 100.00% Debt Service Payments -'16 LTGO Bond 401,150 0 401,150 0 100.00% Total expenditures 1,089,550 0 1,089,550 0 100.00% Revenues over (under) expenditures 0 505,462 0 0 Beginning fund balance 0 0 Ending fund balance 0 0 Page 10 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 12 31 - 2023 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2023 CAPITAL PROJECTS FUNDS #301 - CAPITAL PROJECTS FUND Revenues REET 1 -Taxes Investment Interest Total revenues Expenditures Transfers out - #204 Transfers out - #303 Transfers out - #311 (pavement preservation) Transfers out - #314 Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #302 - SPECIAL CAPITAL PROJECTS FUND Revenues REET 2 - Taxes Investment Interest Total revenues Expenditures Transfers out - #204 Transfers out - #303 Transfers out - #309 Transfers out - #311 (pavement preservation) Transfers out - #314 Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Year 2023 Elapsed = 100.00% 2023 Actual Actual through Budget % of Budget December December 31 Remaining Budget 1,500,000 223,778 1,678,340 178,340 111.89% 4,000 24,466 249,952 245,952 6248.80% 1,504,000 248,244 1,928,292 424,292 128.21% 80,600 6,717 80,600 0 100.00% 560,438 0 831,000 (270,562) 148.28% 1,037,500 0 0 1,037,500 0.00% 7,199 0 0 7,199 0.00% 1,685,737 6,717 911,600 774,137 54.08% (181,737) 241,528 1,016,692 (349,844) 5,314,928 5,314,928 5,133,191 6,331,620 1,500,000 223,778 1,678,340 178,340 111.89% 6,000 22,003 283,049 277,049 4717.48% 1,506,000 245,781 1,961,389 455,389 130.24% 80,600 6,717 80,600 0 100.00% 2,520,832 0 2,964,870 (444,038) 117.61% 5,000 0 0 5,000 0.00% 1,037,500 0 0 1,037,500 0.00% 136,875 0 0 136,875 0.00% 3,780,807 6,717 3,045,470 735,337 80.55% (2,274,807) 239,065 (1,084,082) (279,948) 6,791,175 6,791,175 4,516,368 5,707,093 Page 11 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 12 31 - 2023 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget Year 2023 Budget to Actual Comparison of Revenues and Expenditures Elapsed = 100.00% For the Twelve -Month Period Ended December 31, 2023 2023 Actual Actual through Budget % of Budget December December 31 Remaining Budget CAPITAL PROJECTS FUNDS - continued #303 STREET CAPITAL PROJECTS FUND Revenues Developer Contribution 451,007 0 57,250 (393,757) 12.69% Traffic Mitigation Fees 0 10,770 179,320 179,320 0.00% Investment Interest 0 3,069 47,124 47,124 0.00% Grant Proceeds 9,521,716 429,906 5,764,160 (3,757,556) 60.54% Transfers in -#301 560,438 0 831,000 270,562 148.28% Transfers in-#302 2,520,832 0 2,964,870 444,038 117.61% Transfers in - #312 220,866 0 0 (220,866) 0.00% Total revenues 13,274,859 443,745 9,843,725 (3,431,134) 74.15% Expenditures 205 Sprague/Barker Intersection Improvement 0 0 19,580 (19,580) 0.00% 249 Sullivan & Wellesley Intersection 765,321 0 282,254 483,067 36.88% 275 Barker Rd Widening - River to Euclid 0 59 31,983 (31,983) 0.00% 299 Argonne Rd Concrete Pvmt Indiana to Mont 0 338 2,035 (2,035) 0.00% 300 Pines & Mission Intersection Improvements 342,546 4,579 229,490 113,056 67.00% 313 Barker Road/Union Pacific Crossing 1,044,000 642,122 3,506,982 (2,462,982) 335.92% 318 Wilbur Sidewalk: Boone to Mission 172,701 0 12,034 160,667 6.97% 320 Sullivan Preservation: Sprague-8th 2,466,040 72,224 797,756 1,668,284 32.35% 321 Argonne Corridor Impry - North of Knox 10,000 0 0 10,000 0.00% 326 2020 Citywide Retroreflective Post Panel 89,502 5,003 8,750 80,752 9.78% 327 Sprague Avenue Stormwater 1,557,410 51,235 51,372 1,506,038 3.30% 329 Barker Road Imp - City Limits to Appleway 97,971 16,476 118,246 (20,275) 120.69% 334 Sprague Avenue Preservation 0 0 3,363 (3,363) 0.00% 335 Mission Ave over Evergreen Rd Deck Repair 409,539 0 320,960 88,579 78.37% 340 8th Ave Sidewalk (Coleman to Park) 1,325,166 21,777 1,357,398 (32,232) 102.43% 342 2022 School Zone Flashing Beacons 112,417 0 1,223 111,194 1.09% 344 Park Rd Sidewalk - Broadway to Cataldo 338,862 2,005 230,689 108,173 68.08% 345 Park Rd Sidewalk - Nora to Baldwin 311,600 0 425,235 (113,635) 136.47% 346 Bowdish Sidewalk - 12th to 22nd 477,373 26,884 89,650 387,723 18.78% 347 Broadway and Park Intersection 2,124,411 26,943 1,863,610 260,801 87.72% 348 Barker Rd Improvements - Appleway to 1-90 300,000 48,753 77,139 222,861 25.71% 349 Trent Ave Access Control & Safety Improv 0 899 16,644 (16,644) 0.00% 351 Barker Rd Improv - Sprague to Appleway 255,000 1,019 4,298 250,702 1.69% 352 2022 Citywide Signal Backplates 0 267 3,189 (3,189) 0.00% 356 Argonne/190 Bridge 75,000 0 0 75,000 0.00% Contingency 1,000,000 0 0 1,000,000 0.00% Total expenditures 13,274,859 920,582 9,453,878 3,820,981 71.22% Revenues over (under) expenditures 0 (476,837) 389,846 (7,252,115) Beginning fund balance 1,943,151 1,943,151 Ending fund balance 1,943,151 2,332,997 Note: Work performed in the Street Capital Projects Fund for preservation projects is for items such as sidewalk upgrades that were bid with the pavement preservation work. Page 12 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 12 31 - 2023 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2023 CAPITAL PROJECTS FUNDS - continued #309 - PARKS CAPITAL PROJECTS FUND Revenues Transfers in - #001 Transfers in - #310 Transfers in - #312 Grant Proceeds Investment Interest Total revenues Expenditures 314 Balfour Park Frontage Improvements 316 Balfour Park Improvements - Phase 1 328 Sullivan Park Waterline 338 Loop Trail Project Parking & Trail Design (Summerfie/d, Ponderosa, F West Lawn Shade Canopy for Stage Pump replacement for Mirabeau Falls Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Budget Year 2023 Elapsed = 100.00% 2023 Actual Actual through Budget % of Budget December December 31 Remaining Budget 620,327 13,333 160,000 (460,327) 25.79% 40,192 0 0 (40,192) 0.00% 5,682,846 0 4,223,646 (1,459,200) 74.32% 326,890 158,658 158,658 (168,232) 48.54% 0 0 1,158 1,158 0.00% 6,670,255 171,992 4,543,462 (2,126,793) 68.12% 5,000 1 0 5,000 0 100.00% 5,222,255 483,885 4,764,890 457,365 91.24% 500,000 191 40,499 459,501 8.10% 750,000 9,353 48,478 701,522 6.46% 136,900 0 0 136,900 0.00% 23,100 0 0 23,100 0.00% 33,000 0 0 33,000 0.00% 6,670,255 493,429 4,858,867 1,811,388 72.84% 0 (321,438) (315,405) (3,938,181) 177,301 177,301 177,301 (138,104) Investment Interest 1,000 234 4,615 3,615 461.49% Total revenues 1,000 234 4,615 3,615 461.49% Expenditures Transfers out-#309 40,192 0 0 40,192 0.00% Payment to Library District 799,093 0 799,093 0 100.00% Total expenditures 839,285 0 799,093 40,192 95.21% Revenues over (under) expenditures (838,285) 234 (794,478) (36,577) Beginning fund balance 853,709 853,709 Ending fund balance 15,424 59,231 Page 13 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 12 31 - 2023 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget Year 2023 Budget to Actual Comparison of Revenues and Expenditures Elapsed = 100.00% For the Twelve -Month Period Ended December 31, 2023 2023 Actual Actual through Budget % of Budget December December 31 Remaining Budget CAPITAL PROJECTS FUNDS - continued #311 -PAVEMENT PRESERVATION FUND Revenues Transfers in -#001 1,011,800 84,317 1,011,800 0 100.00% Transfers in -#101 1,655,955 0 0 (1,655,955) 0.00% Transfers in -#301 1,037,500 0 0 (1,037,500) 0.00% Transfers in -#302 1,037,500 0 0 (1,037,500) 0.00% Grant Proceeds 2,636,000 (113,723) 2,643,915 7,915 100.30% Investment Interest 0 1,811 136,633 136,633 0.00% Total revenues 7,378,755 (27,595) 3,792,347 (3,586,408) 51.40% Expenditures Transfers out - #101 2,677,099 0 2,677,099 0 100.00% Pre -project GeoTech Services 50,000 0 0 50,000 0.00% Pavement Preservation 7,781,651 0 0 7,781,651 0.00% 320 Sullivan Preservation: Sprague-8th 0 9,881 2,595,577 (2,595,577) 0.00% 334 Sprague Avenue Preservation 0 0 6,013 (6,013) 0.00% 339 2022 Local Access Streets: Summerfield E 0 4,140 1,402,461 (1,402,461) 0.00% 340 8th Ave Sidewalk (Coleman to Park) 0 29,459 958,721 (958,721) 0.00% 341 Broadway Preservation - Fancher to Park 0 6,638 1,383,547 (1,383,547) 0.00% 346 Bowdish Sidewalk - 12th to 22nd 0 560 560 (560) 0.00% 347 Broadway and Park Intersection 0 27,849 241,580 (241,580) 0.00% 353 Wellesley Pres - Sullivan to Flora/Trent 0 3,520 6,744 (6,744) 0.00% 354 16th Ave Pres - Evergreen to Adams 0 10,817 20,664 (20,664) 0.00% 355 32nd Ave Pres - Pines to SR-27 0 3,453 12,624 (12,624) 0.00% 357 Fancher Rd - Broadway to Trent 0 2,127 2,127 (2,127) 0.00% 358 Fancher Pres (Sprague to Broadway) 0 2,127 2,127 (2,127) 0.00% Total expenditures 10,508,750 100,572 9,309,846 1,198,904 88.59% Revenues over (under) expenditures (3,129,995) (128,167) (5,517,499) (4,785,312) Beginning fund balance 6,615,700 6,615,700 Ending fund balance 3,485,705 1,098,202 #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 5,358,054 0 5,358,054 0 100.00% Investment Interest 20,000 67,959 734,829 714,829 3674.15% Total revenues 5,378,054 67,959 6,092,883 714,829 113.29% Expenditures Transfers out-#001 2,600,000 1,400,000 1,400,000 1,200,000 53.85% Transfers out - #101 250,000 0 250,000 0 100.00% Transfers out - #303 220,866 0 0 220,866 0.00% Transfers out-#309 5,677,846 0 4,223,646 1,454,200 74.39% Transfers out-#314 797,568 0 256,011 541,557 32.10% Land Acquisition (E Sprague) 791,000 0 790,783 217 99.97% Land Acquisition (Sullivan Park) 759,600 0 0 759,600 0.00% Total expenditures 11,096,880 1,400,000 6,920,440 4,176,440 62.36% Revenues over(under)expenditures (5,718,826) (1,332,041) (827,557) (3,461,610) Beginning fund balance 16,658,020 16,658,020 Ending fund balance 10,939,194 15,830,463 Page 14 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 12 31 - 2023 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2023 2023 Budget Year 2023 Elapsed = 100.00% Actual Actual through Budget % of Budget December December 31 Remaining Budget CAPITAL PROJECTS FUNDS - continued #314 - RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Developer Contribution 454,041 144,686 144,686 (309,355) 31.87% Grant Proceeds 4,897,013 51,887 799,966 (4,097,047) 16.34% Investment Interest 0 0 0 0 0.00% Transfers in - #301 7,199 0 0 (7,199) 0.00% Transfers in - #302 136,875 0 0 (136,875) 0.00% Transfers in -#312 797,568 0 256,011 (541,557) 32.10% Total revenues 6,292,696 196,574 1,200,663 (5,092,033) 19.08% Expenditures 143 Barker Rd/BNSF Grade Separation 223 Pines Rd Underpass 311 Sullivan Rd./SR 290 Interchange Project Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #315 - TRANSPORTATION IMPACT FEES Revenues Transportation Impact Fees Investment Interest Total revenues Expenditures Transfers out - #303 Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 990,894 71,715 413,771 577,123 41.76% 3,865,897 80,570 1,175,908 2,689,989 30.42% 1,615,462 112,512 130,121 1,485, 341 8.05% 6,472,253 264,797 1,719,800 4,752,453 26.57% (179,557) (68,223) (519,137) (9,844,486) 267,460 267,460 87,903 (251,678) 200,000 100,473 429,485 229,485 214.74% 0 4,470 37,895 37,895 0.00% 200,000 104,943 467,380 267,380 233.69% 0 0 0 0 0.00% 0 0 0 0 0.00% 200,000 104,943 467,380 267,380 665,904 665,904 865,904 1,133,285 #316 - ECONOMIC DEVELOPMENT CAPITAL PROJECT FUND Revenues Transfers in - #312 0 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Cross Country Complex 0 1,800 1,800 (1,800) 0.00% Total expenditures 0 1,800 1,800 (1,800) 0.00% Revenues over (under) expenditures 0 (1,800) (1,800) 1,800 Beginning fund balance 0 0 Ending fund balance 0 (1,800) Page 15 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 12 31 - 2023 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget Year 2023 Budget to Actual Comparison of Revenues and Expenditures Elapsed = 100.00% For the Twelve -Month Period Ended December 31, 2023 2023 Actual Actual through Budget % of Budget December December 31 Remaining Budget ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees 5,600,000 404,401 5,585,386 (14,614) 99.74% Investment Interest 2,000 20,075 152,698 150,698 7634.90% Total Recurring Revenues 5,602,000 424,477 5,738,084 136,084 102.43% Expenditures Wages / Benefits / Payroll Taxes 957,368 66,760 658,467 298,901 68.78% Supplies 99,300 2,452 102,742 (3,442) 103.47% Services & Charges 1,764,822 263,555 1,464,283 300,539 82.97% Intergovernmental Payments 48,000 0 45,640 2,360 95.08% Vehicle Rentals - #501 6,750 563 6,750 0 100.00% Total Recurring Expenditures 2,876,240 333,329 2,277,882 598,358 79.20% Recurring Revenues Over (Under) Recurring Expenditures 2,725,760 91,147 3,460,202 734,442 NONRECURRING ACTIVITY Revenues Grant Proceeds 0 0 306,665 306,665 0.00% Total Nonrecurring Revenues 0 0 306,665 306,665 0.00% Expenditures Capital - various projects 350,000 0 134,938 215,062 38.55% 300 Pines & Mission Intersection Improvement 0 0 5,200 (5,200) 0.00% 314 Balfour Park Frontage Improvements 0 0 393 (393) 0.00% 334 Sprague Avenue Preservation 0 0 2,124 (2,124) 0.00% 340 8th Ave Sidewalk (Coleman to Park) 0 191 717,411 (717,411) 0.00% 345 Park Rd Sidewalk - Nora to Baldwin 0 225 161,970 (161,970) 0.00% 346 Bowdish Sidewalk - 12th to 22nd 0 6,527 6,527 (6,527) 0.00% Transfers out - #501 60,000 0 0 60,000 0.00% Watershed Studies 100,000 5,849 23,044 76,956 23.04% Land Acquisition (Spokane Conservation Dist.) 260,000 0 252,835 7,166 97.24% Motor & Pump Replacement/Rebuild 0 88,441 88,441 (88,441) 0.00% Desks for Maintenance Shop (50% cost to #101) 1,530 0 0 1,530 0.00% Generator for Maint. Shop (50% cost to #101) 8,500 0 34,969 (26,469) 411.40% Stormwater Comprehensive Plan 50,000 0 0 50,000 0.00% Total Nonrecurring Expenditures 830,030 101,234 1,427,853 (597,823) 172.02% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (830,030) (101,234) (1,121,187) (291,157) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures 1,895,730 (10,086) 2,339,015 443,285 Beginning working capital 2,278,363 2,278,363 Ending working capital 4,174,093 4,617,378 Note: Work performed in the Stormwater Fund for preservation projects is for stormwater improvements that were bid with the pavement preservation work. #403 -AQUIFER PROTECTION AREA Revenues Spokane County 460,000 228,199 515,898 55,898 112.15% Grant Proceeds 397,500 3,729 621,476 223,976 156.35% Investment Interest 1,900 5,295 52,351 50,451 2755.31% Total revenues 859,400 237,222 1,189,725 330,325 138.44% Expenditures Capital - various projects 1,421,100 93,046 1,125,339 295,761 79.19% Effectiveness study 55,000 0 0 55,000 0.00% Total expenditures 1,476,100 93,046 1,125,339 350,761 76.24% Revenues over (under) expenditures (616,700) 144,176 64,386 (20,436) Beginning working capital 1,520,522 1,520,522 Ending working capital 903,822 1,584,908 Page 16 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 12 31 - 2023 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2023 INTERNAL SERVICE FUNDS #501 - ER&R FUND Revenues Interfund vehicle lease - #001 Interfund vehicle lease - #101 Interfund vehicle lease - #101 (plowreplace) Interfund vehicle lease - #402 Transfers in - #101 (additional dump bed truck) Transfers in - #402 Investment Interest Total revenues Expenditures Wages / Benefits / Payroll Taxes Small Tools & Minor Equipment Equipment Repair & Maintenance Vehicle Purchase Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital #502 - RISK MANAGEMENT FUND Revenues Investment Interest Transfers in - #001 Total revenues Expenditures Auto & Property Insurance Unemployment Claims Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital FIDUCIARY FUNDS #632 - PASSTHROUGH FEES & TAXES Revenues Passthrough Fees & Taxes Total revenues Expenditures Passthrough Fees & Taxes Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital Budget Year 2023 Elapsed = 100.00% 2023 Actual Actual through Budget % of Budget December December 31 Remaining Budget 59,600 4,967 59,600 0 100.00% 27,750 2,313 27,750 0 100.00% 275,000 22,917 275,000 0 100.00% 6,750 563 6,750 0 100.00% 58,000 0 0 (58,000) 0.00% 60,000 0 0 (60,000) 0.00% 2,000 4,891 47,705 45,705 2385.26% 489,100 35,649 416,805 (72,295) 85.22% 0 0 15,870 (15,870) 0.00% 10,000 1,673 12,201 (2,201) 122.01 % 0 698 5,743 (5,743) 0.00% 751,500 10,433 537,092 214,408 71.47% 761,500 12,803 570,906 190,594 74.97% (272,400) 22,846 (154,101) (262,888) 1,417,119 1,417,119 1,144,719 1,263, 018 0 1,613 3,176 3,176 0.00% 600,000 50,000 600,000 0 100.00% 600,000 51,613 603,176 3,176 100.53% 600,000 0 572,251 27,749 95.38% 0 0 49 (49) 0.00% 600,000 0 572,300 27,700 95.38% 0 51,613 30,876 (24,524) 428,022 428,022 428,022 458,898 591,000 54,402 553,618 (37,382) 93.67% 591,000 54,402 553,618 (37,382) 93.67% 591,000 115,342 600,012 (9,012) 101.52% 591,000 115,342 600,012 (9,012) 101.52% 0 (60,940) (46,394) (28,370) 0 0 0 (46, 394) Page 17 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 12 31 - 2023 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2023 Total of Revenues for all Funds Per Revenue Status Report Difference Total of Expenditures for all Funds Per Expenditure Status Report Difference Total Capital expenditures (included in total expenditures) Budget Year 2023 Elapsed = 100.00% 2023 Actual Actual through Budget % of Budget December December 31 Remaining Budget 140, 938, 043 10,210, 899 131, 963,530 140, 938, 043 10,210, 899 131, 963,530 157,672,446 14,223,253 134, 381,109 157,672,446 14,223,253 134, 381,109 41,223,903 2,070,668 28,755,369 Page 18 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 12 31 - 2023 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA 1 2/13/2024 Investment Report For the Twelve -Month Period Ended December 31, 2023 NW Bank Gesa Total LGIP' CD #2068 CD #9613 Investments Beginning $ 106,640,316.42 $ 3,195,435.19 $ 2,095,825.25 $ 111,931,576.86 Deposits 3,870,605.61 0.00 0.00 3,870,605.61 Withdrawls (1,740,000.00) 0.00 0.00 (1,740,000.00) Interest 492,727.91 39,036.43 25,482.06 557,246.40 Ending $ 109,263,649.94 $ 3,234,471.62 $ 2,121,307.31 $ 114,619,428.87 matures: 712612024 1212812023 rate: 5.15% 5.14 Earnings Balance Current Period Year to date Budget 001 General Fund $ 61,294,537.49 $ 325,583.52 3,007,880.26 $ 65,000.00 101 Street Fund 5,140,924.22 23,183.16 99,305.60 500.00 103 Trails & Paths 41,934.32 189.10 1,755.17 100.00 104 Tourism Facilities Hotel/Motel 4,298,603.85 19,384.69 214,689.90 5,000.00 105 Hotel/Motel 525,970.82 2,371.88 23,796.21 1,000.00 106 Solid Waste Fund 1,014,160.07 4,573.39 87,082.89 4,000.00 107 PEG Fund 185,476.27 836.41 9,405.33 0.00 108 Affordable & Supportive Housing 681,239.39 3,072.07 26,859.06 0.00 109 Tourism Promotion Area 683,470.18 3,082.13 21,438.98 0.00 110 Homeless Housing Program 81,010.00 365.32 651.98 0.00 120 CenterPlace Operating Reserve 0.00 0.00 0.00 0.00 121 Service Level Stabilization Reserve 5,626,262.02 25,371.81 126,262.02 0.00 122 Winter Weather Reserve 477,885.93 2,155.04 14,614.45 1,100.00 301 Capital Projects 5,425,421.74 24,466.11 249,952.15 4,000.00 302 Special Capital Projects 4,879,200.53 22,002.91 283,048.68 6,000.00 303 Street Capital Projects 680,516.88 3,068.81 47,123.89 0.00 309 Parks Capital Projects 0.00 0.00 1,157.55 0.00 310 Civic Buildings Capital Projects 51,804.07 233.61 4,614.88 1,000.00 311 Pavement Preservation 401,686.50 1,811.42 136,632.60 0.00 312 Capital Reserve Fund 15,070,056.82 67,958.90 734,829.47 20,000.00 314 Railroad Grade Separation Projects 0.00 0.00 0.00 0.00 315 Transportation Impact Fees 991,189.96 4,469.80 37,895.04 0.00 316 Economic Development Capital Proj 0.00 0.00 0.00 0.00 402 Stormwater Management 4,451,704.48 20,075.10 152,697.98 2,000.00 403 Aquifer Protection 1,174,132.21 5,294.79 52,350.81 1,900.00 501 Equipment Rental & Replacement 1,084,611.61 4,891.09 47,705.21 2,000.00 502 Risk Management 357,629.51 1,612.74 3,176.09 0.00 632 Passthrough Fees & Taxes 0.00 0.00 0.00 0.00 $ 114,619,428.87 $ 566,053.80 $ 5,384,926.20 $ 113,600.00 *Local Government Investment Pool Page 19 P:\Finance\Finance Activity Reports\Council Monthly Reports\2023\2023 12 31 - 2023 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA 2/13/2024 Sales Tax Receipts For the Twelve -Month Period Ended December 31, 2023 Month Difference Received 2022 2023 $ % February 3,202,171.48 3,327,068.41 124,896.93 3.90% March 2,441,337.89 2,669,835.22 228,497.33 9.36% April 2,550,319.99 2,592,511.36 42,191.37 1.65% May 3,153,928.13 3,105,321.94 (48,606.19) (1.54%) June 3,039,845.65 2,995,877.23 (43,968.42) (1.45%) July 3,009,859.02 3,212,629.74 202,770.72 6.74% August 3,235,239.66 3,389,163.24 153,923.58 4.76% September 3,139,069.66 3,170,059.37 30,989.71 0.99% October 3,284,249.15 3,159,258.80 (124,990.35) (3.81%) November 3,413,874.54 3,279,100.86 (134,773.68) (3.95%) December 3,179,520.40 3,072,314.83 (107,205.57) (3.37%) 33,649,415.57 33,973,141.00 323,725.43 0.96% January 2,913,075.29 36,562,490.86 33,973,141.00 Sales tax receipts reported here reflect remittances for general sales tax, criminal justice sales tax and public safety tax. The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.9%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington State Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the total 8.9% tax rate to the agencies is as follows: - State of Washington 6.50% - City of Spokane Valley 0.85% - Spokane County 0.15% - Spokane Public Facilities District 0.10% - Criminal Justice 0.10% - Public Safety 0.10% * 2.40% local tax - Juvenile Jail 0.10% * - Mental Health 0.10% * - Law Enforcement Communications 0.10% * - Spokane Transit Authority 0.80% 8.90% * Indicates voter approved sales taxes In addition to the .85% reported above that the City receives, we also receive a portion of the Criminal Justice and Public Safety sales taxes. The distribution of those taxes is computed as follows: Criminal Justice: The tax is assessed county -wide and of the total collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and the cities within the County. Public Safety: The tax is assessed county -wide and of the total collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. 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O N O r Lo O 0) N r I- M N V (O r (p M r a0 N N N r r r 00 r N r N N O N 0 V m W V w N w W DO P2 00 r (n 0 V wM w r r (n I� r 0 m : Ln , (O M ,t N 0') V O 00 00 M � 1` N 00 00 Cl) I� r co (O O I- I--t` a)N It00 V) I� r N r r N N M (M It N N N r N (M (M M (O I,- O 1` V w N M O 00 O N co M N co O Lo O I� r Cl) Cl) M N N O M I� V M I- O C r O O O M r r't r� a1 a0 CO 0) 00 O N C0 -Itao N co a) N r 00 00 Lo 00 'ITN Lo (M Lo Lo co O N (M co V Lo r Lo r V r M -ItM -It -Ita1 r O r N Cl)- (O O 00 0') Ln N (O 0)0)N V N 1l- M I- O O (O 00 (O r 0 00 Lo W 1- 00 W I- 00 N O co I� V O 00 N N V V (M V V co V V N co N r co N I-- V M V O M It M O O r N I- N 00 O V 0') N (O T 00 N (O O I- O r a0 O O0 N rIl «) O N_ N M 1-- 00 0)-ItN r r 0 O) 00 V O a2 N N 0') W a0 W I� r N N N N N M N M M M M V (O (M O m M w -It wN -It(O w O O O r N I� 'ITM r N r (p N 'IT oc N O Ln r C (O (M 00 N r P- N O m (M 1- M (n I� O (n W) a1 N (M N a1 W V (O (O N O m N r m m r r r M N V M M M N M N (M (M (O N N N N N M O Co V O) N V N O) 0)r P') V 00 Ln 00 P') V M (O V I- r W V M V C) M -It I- O (O Lo W (O 00 O N r M N co N Cl) N N LO N N 00 (M Z�V It It -ItO w N O N M r N wm w0 N -It 0) O O) r (O 0 P- O r r (O V M 00 00 O N (M It N 0)N 00 0)N I� r O 00 r (n N co M O V V I- W O N I- O r r N r N N V V r N N N O (M (O co I- -It(O I- 0)0 co co -ItO I N V 00 M W)O 0, 0,0 g co d) a0 N V LO W (O w 00 00 N O O V 00 ,�T M O 0 N It w M wV I M M N N N N N N M N 00 00 00 Lo LA m co O a2 00 O wN ItN I-- N -It co I- r I,- r (n O0 N r 'ItM Ln 00 00 00 M N (O m N O N r r N W 00 m r O O (O N M(O 'Clot r O r r N r N N r r r r N N m V 00 O co m co M W) r N m O V N V I-- I- W co N O N -0 N V O0 (O N M (n N (O V I- r LoDO co 00 N N co N I� r (O (O W O a1 O N r r r 10 C O U C N 0 a -� s 01 T N O U O 0) O 0) Q C C N C U s >O N o C1 0 7`_ N N 9 0) 0) T 01 Q > U N N '6 O 7 O O t N C ) C 0 a).�-. LL Q Q fn O Z 0 ~ m Q Ul H N U O E E L U cu J 0 U >(UoU p_ tl0 _T C M M -a C ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ N O N O I N O O O L a, O v OO O N O O O N O N 0 O O O O O O O O O O O O O O O O O O O O O O I, w Ln 'd, M N .--I P:\Finance\Finance Activity Reports\Debt Capacity\2023\debt capacity 2023 CITY OF SPOKANE VALLEY, WA Debt Capacity Assessed Value for 2023 Property Taxes 16,292,740,920 Maximum Outstanding Remaining Debt as of 1 Debt 1 % Capacity 12/31/2022 Capacity Utilized Voted (UTGO) 1.00% of assessed value 162,927,409 0 162,927,409 0.00% Nonvoted (LTGO) 1.50% of assessed value 244,391,114 9,085,000 235,306,114 3.72% Voted park 2.50% of assessed value 407,318,523 0 407,318,523 0.00% Voted utility 2.50% of assessed value 407,318,523 0 407,318,523 0.00% 1,221,955,569 9,085,000 1,212,870,569 0.74% 2014 LTGO Bonds 4 Road & LTGO Bonds Period Street 2016 LTGO Grand Ending CenterPlace Improvements Total Bonds Total 12/1/2014 225,000 135,000 360,00 0 360,000 Bonds 12/1/2015 175,000 125,000 300,00 0 300,000 Repaid 12/1/2016 185,000 130,000 315,000 75,000 390,000 12/1/2017 190,000 130,000 320,000 150,000 470,000 12/1/2018 230,000 135,000 365,000 155,000 520,000 12/1/2019 255,000 140,000 395,000 160,000 555,000 12/1/2020 290,000 140,000 430,000 165,000 595,000 12/1/2021 320,000 145,000 465,000 170,000 635,000 12/1/2022 350,000 150,000 500,000 175,000 675,000 12/1/2023 390,000 155,000 545,000 180,000 725,000 2,610,000 1,385,000 3,995,000 1,230,000 5,225,000 12/1/2024 430,000 0 430,000 185,000 615,000 12/1/2025 465,000 0 465,000 195,000 660,000 12/1/2026 505,000 0 505,000 00,000 705,000 12/1/2027 395,000 0 395,000 05,000 600,000 12/1/2028 300,000 0 300,000 215,000 515,000 12/1/2029 245,000 0 245,000 2 0,000 465,000 12/1/2030 225,000 0 225,000 2 000 450,000 Bonds 12/1/2031 180,000 0 180,000 23 ,000 415,000 Remaining 12/1/2032 130,000 0 130,000 24 000 370,000 12/1/2033 165,000 0 165,000 250,000 415,000 12/1/2034 0 0 0 260, 00 260,000 12/1/2035 0 0 0 270, 00 270,000 12/1/2036 0 0 0 280,0 0 280,000 12/1/2037 0 0 0 290,0 0 290,000 12/1/2038 0 0 0 305,00 305,000 12/1/2039 0 0 0 315,00 315,000 12/1/2040 0 0 0 330,000 330,000 12/1/2041 0 0 0 340,000 340,000 12/1/2042 0 0 0 355,000 355,000 12/1/2043 0 0 0 365,000 365,000 12/1/2044 0 0 0 375,000 375,000 12/1/2045 0 0 0 390,000 390,000 3,040,000 0 3,040,000 6,045,000 9,085,000 5,650,000 1,385,000 7,035,000 7,275,000 14,310,000 Page 24 o C) 00 N LO o N Cl) L 0 N O� (MO r` lL r` � LO O 00 O o r` c)O E N O r` O C) O C N N N lIt CYCn It O ) � CO LO Cn 00 O O ❑ r` cc It Cn 00(0 00 CO LO — O — V O 117 N O CO O CO r` Cf3 CO N N O LO V r` 00 Cn CO O N LO LC) Cl) N O 00 M co 00 N r` r- CO LC) It V O � M Cn O cc Olzzf O N O r` M N 00 00 M LO C) 00 N N Cl) r` O P2 CO P2 CO W O O D r` LO W V r` 21 i N N U N Q LA f`7 p p N L J Q U 0 i X s R .+ QZ ~ Y fN0 N O M N 7 T LL LL N O ` r � r O ` U m LL J I CO LO M CO N O r` CO M 'It CO Cn I C 'ITO O O r` O CO V LO N 117 C J N C`') r` O LO O O H O C J N CO LO O N O N M N LO r` C CO CO O O Cn O V V L CO N V O CO O M CO N— M M c r` O O cO CD O N O O O O Lr` O r` O 117 O N C J co O r` LO CO Co LO 00 r` O C J CO O O O C CO O O 00 O N co O N O N ic 00 CO 00 00 CO LC) C-) C') LC) r` 00 00 ic CO V N LO cr O O LO N Cn N J N O CO O O 00 00 CO LC) (D LO Cn L ) 0) � � J � r O M O O M LO M r- LO r- O O C M N O O CO O M O O 00 V N C LO ocO O O O r` O N r` C 00 V LO LO Cn LO O N CO LO C V O M V O r` O Cn 9O CO Cn LO C C O CO O O CO O r` O I-N N O LO M N mO O CO M r- CO O O C M O W r` O cl N V W O N 43 C N LO Cn 00 co V V LO O 00 Cn 00 C )m��mrnvrnOoo�rn J � N � v r C C V r` LO O H O Cn O N O O c LO 0 0 (D Cl) 00 1- CC)Cn CO c0 N O N cc C:)r` cc r` cc) N r - 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