2024, 10-29 Formal B Meeting Packet
AGENDA
SPOKANE VALLEY CITY COUNCIL
REGULAR MEETING
FORMAL B FORMAT
Tuesday, October 29, 2024 6:00 p.m.
Remotely via ZOOM Meeting and
In Person at Spokane Valley City Hall, Council Chambers
10210 E. Sprague Ave.
Spokane Valley, WA 99206
Council Requests Please Silence Your Cell Phones During Council Meeting
NOTE: Members of the public may attend Spokane Valley Council meetings in-person at the address provided
above, or via Zoom at the link below. Members of the public will be allowed to comment in-person or via
Zoom as described below. Public comments will only be accepted for those items noted on the agenda as
If making a comment via Zoom, comments must be received by 4:00 pm the
day of the meeting.
Sign up to Provide Oral Public Comment at the Meeting via Calling-In
Submit Written Public Comment Prior to the Meeting
Join the Zoom WEB Meeting
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CALL TO ORDER
INVOCATION:
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF AGENDA
SPECIAL GUESTS/PRESENTATIONS:
PROCLAMATIONS: National American Indian Heritage Month
GENERAL PUBLIC COMMENT OPPORTUNITY: This is an opportunity for the public to speak on any
subject except agenda action items, as public comments will be taken on those items where indicated. Please keep
comments to matters within the jurisdiction of the City Government. This is not an opportunity for questions or
discussion. Diverse points of view are welcome but please keep remarks civil. Remarks will be limited to three
minutes per person. If a person engages in disruptive behavior or makes individual personal attacks regarding
before the three-minute mark. To comment via zoom: use the link above for oral or written comments as per
those directions. To comment at the meeting in person: speakers may sign in to speak but it is not required.
A sign-in sheet will be provided at the meeting.
ACTION ITEMS:
1. Public Hearing: 2024 Budget Amendment Chelsie Walls
\[public comment opportunity\]
2. Ordinance 24-014: First Reading, 2024 Budget Amendment Chelsie Walls
3. Ordinance 24-015: First Reading, 2025 Budget Chelsie Walls
4. Motion Consideration: Holiday City Closure John Whitehead
\[public comment opportunity\]
Council Agenda October 29, 2024 Page 1 of 2
5. Motion Consideration: Public Defender Caseload Standards Erik Lamb
\[public comment opportunity\]
NON-ACTION ITEMS:
6. Admin Report: TPA: Spokane Sports & 116 & West proposals Lesli Brassfield
7. Admin Report: Homeless Program Update Eric Robison, Deputy Pratt
8. Admin Report: STA ILA for fiber use Kelly Konkright
INFORMATION ONLY (will not be reported or discussed):
GENERAL PUBLIC COMMENT OPPORTUNITY: General public comment rules apply.
COUNCIL COMMENTS
CITY MANAGER COMMENTS
ADJOURNMENT
Council Agenda October 29, 2024 Page 2 of 2
Proclamation
City of Spokane Valley, Washington
National American Indian Heritage Month
WHEREAS the history and culture of our great nation have been significantly influenced
by American Indians and indigenous peoples; and
WHEREAS the contributions of American Indians have enhanced the freedom,
prosperity, and greatness of America today; and
WHEREAS their customs and traditions are respected and celebrated as part of a rich
legacy throughout the United States; and
WHEREAS Native American Awareness Week began in 1976 and recognition was
expanded by congress and approved by President George Bush in August 1990,
designating the month of November as National American Indian Heritage Month; and
WHEREAS in honor of National American Indian Heritage Month, community
celebrations as well as numerous cultural, artistic, educational, and historical activities
have been planned.
NOW, THEREFORE, I Pam Haley, Mayor of the City of Spokane Valley, on behalf of
the Spokane Valley City Councilmembers, do hereby proclaim November as
National American Indian Heritage Month
in Spokane valley and we urge citizens to observe this month with appropriate programs,
ceremonies, and activities.
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Dated this 29 day of October 2024.
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CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date:October 29, 2024 Department Director Approval:
Check all that apply: consent old business new business public hearing
information admin. report pending legislation executive session
AGENDA ITEM TITLE: Public Hearing on the proposed 2024 Budget Amendment.
GOVERNING LEGISLATION: In order for the City to amend an adopted budget, State law
requires the Council to approve an ordinance that appropriates additional funds.
PREVIOUS COUNCIL ACTION TAKEN: The Council last took formal action on the 2024 Budget
when it was amended on June 4, 2023. On October 15, 2024, an Administrative Report was
delivered to Council regarding the need for a budget amendment.
BACKGROUND: Since the amendment of the 2024 Budget on June 4, 2024, a number of events
have transpired in the normal course of operations that necessitate a second 2024 Budget
amendment.
Proposed amendment items include:
#001 - General Fund
The total of both recurring and nonrecurring revenues reflects an increase of $263,200, which is
comprised of:
$1,183,000 decrease in sales tax due to updated estimates.
$100,000 decrease in grant proceeds due to not receiving a grant that was anticipated
during the 2024 budget development process.
$1,546,200 increase in transfers in from the Capital Reserve Fund #312 including estimated
total costs for the repairs to City Hall during 2024 of $1,424,000 and costs related to the
Police and Public Space Planning study of $122,200.
An increase of $6,311,232 in appropriations (expenditures) comprised of:
$50,000 increase in the Council Department professional services to cover the cost of third-
party investigations.
$115,000 increase in outside legal service costs in the City Attorney Department. This
increase is related to a significant increase in complex land use issues requiring outside
expertise as well as the use of contracted services for third-party investigations and other
Council related legal issues.
$26,200 increase in the Facilities Department to cover window and carpet cleaning at City
Hall as well as chair mats to protect City Hall carpeting.
$1,424,000 related estimated total costs for the repairs to City Hall during 2024.
$122,200 for professional services related to a Police and Public Safety Space Planning study.
$155,000 for the demolition of the Balfour Facility discussed at the October 1, 2024, Council
Meeting.
$21,000 for professional services for an audit for the Energy Retrofit Grant at CenterPlace
which was approved at the September 17, 2024, Council Meeting.
$4,397,832 transferred to Capital Reserve Fund #312 which represents the 2022 yearend
fund balance in excess of 50% of recurring expenditures.
1
#121 – Service Level Stabilization Fund
Increase revenues by $688,000 to reflect updated estimated interest income of $288,000 and a
transfer in from the Capital Reserve Fund #312 of $400,000 that was approved by Council at the
December 19, 2023, Council Meeting for the purpose of building the reserve balance.
#302 – REET 2 Capital Projects Fund
Increase expenditures by $499,534 due to changes in the expected transfers out to the Street
Capital Projects Fund #303 and the Railroad Grade Separation Projects Fund #314 to reflect
current estimates. See further explanations below.
#303 – Street Capital Projects Fund
Revenues and expenditures are proposed to increase by $992,711 to reflect current estimates on
various projects. The most significant changes include:
The Barker Road Improvements – Appleway to I-90 project is being increased by $221,000
due to the updated timing of the project.
The Trent Ave. Access Control Safety Improvements project is being increased by $419,000
due to the updated timing of the project.
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The 16 Ave. Preservation – Evergreen to Adams project is being increased by $352,711 due
to the updated timing of the project.
#309 – Park Capital Projects Fund
This fund is being amended to reflect current estimates on several projects. Revenues are
increased by $326,299. This is primarily due to an increase in transfers in from the Capital
Reserve Fund #312 related to the Balfour Park – Phase 1 project.
Expenditures increase by $532,000, including:
$530,000 increase for Balfour Park – Phase 1 project due to updated timing on the project.
$2,000 increase for the Sullivan Park Water Line project due to updated timing on the project.
#311 – Pavement Preservation Fund
Revenues are increased by $358,362 consisting of an increase in grant proceeds due to updated
project estimates.
Increase expenditures by $2,120,165 to reflect current estimates and timing on several projects,
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including the 16Ave. Preservation – Evergreen to Adams project and the Indiana Ave.
Preservation – Sullivan to Desmet project for $1,122,539 and $1,670,000, respectively.
#312 – Capital Reserve Fund
Revenues are increased due to a transfer of $4,397,832 from General Fund #001 which
represents the 2022 yearend fund balance in excess of 50% of recurring expenditures.
Increase expenditures/appropriations by $2,599,384, including:
Increase of $1,424,000 in transfers to the General Fund for estimated total costs for the
repairs to City Hall during 2024.
Increase of $122,200 in transfers to the General Fund for professional services related to a
Police and Public Safety Space Planning study.
Increase of $400,000 in transfers to the Service Level Stabilization Fund #121 that was
approved by Council at the December 19, 2023, Council Meeting for the purpose of building
the reserve balance.
2
Increase of $326,299 in transfers to the Parks Capital Projects Fund #309 related to an
updated timing of the Balfour Park Phase 1 and the Sullivan Park Water Line projects.
Increase of $326,885 in transfers out to the Railroad Grade Separation Projects Fund #314
related to updated timing of the Pines Rd Underpass and Sullivan Rd Interchange projects.
#314 – Railroad Grade Separation Projects Fund
Revenues increase by $ 4,138,411, comprised of:
Increase of $ 3,356,111 in grant proceeds to reflect current estimates on the grade
separation projects.
Increase of $308,592 in developer contributions for the Barker Road grade separation
project.
Increase of $146,823 in transfers in from the REET 2 Capital Projects Fund #302 for the
Sullivan Road Interchange grade separation project.
Increase of $326,885 in transfers in from the Capital Reserve Fund #312 for the Pines Road
grade separation and the Sullivan Road interchange projects.
Expenditures increase by $3,859,378, comprised of:
Increase of $2,226,326 due to updated estimates for the Pines Road grade separation project.
Increase of $1,633,052 for preliminary engineering for the Sullivan Road interchange project.
#402 – Stormwater Fund
Expenditures increase by $1,110,000 for updated capital project costs. Council discussed the
Stormwater Improvement Plan at the September 3, 2024, Council Meeting.
#502 – Risk Management Fund
Revenues increase by $4,800 related to updated interest income estimates.
Expenditures increase by $125,000 as a result of increased costs of insurance for the City beyond
the original estimate.
#632 – Passthrough Fees and Taxes Fund
Revenues and expenditures increase by $100,000 for updated estimates of passthrough fees and
taxes collected by the City on behalf of other public agencies.
The 2024 Budget amendment reflects the changes noted above and will affect 11 funds resulting
in total revenue increases of $11,269,615 and expenditure increases of $18,249,404.
3
RevenueExpenditure
FundFundIncreaseIncrease
No.Name(Decrease)(Decrease)
001General Fund263,2006,311,232
121Service Level Stabilization Fund688,0000
302REET 2 Capital Projects Fund0499,534
303Street Capital Projects Fund992,711992,711
309Parks Capital Projects Fund326,299532,000
311Pavement Preservation Fund358,3622,120,165
312Capital Reserve Fund4,397,8322,599,384
314Railroad Grade Separation Fund4,138,4113,859,378
402Stormwater Fund01,110,000
502Risk Management Fund4,800125,000
632Passthrough Fees & Taxes Fund100,000100,000
11,269,61518,249,404
OPTIONS: Future options are to accept the proposed amendments in whole or in-part.
RECOMMENDED ACTION OR MOTION: The purpose of this evening’s public hearing is to
consider input from the public on the proposed budget amendment and no action is required of
Council at this time. Anticipated future action by the Council includes:
October 29, 2024 – First reading of Ordinance #24-014 amending the 2024 Budget.
November 19, 2024 – Second reading of Ordinance #24-014 amending the 2024 Budget.
BUDGET/FINANCIAL IMPACTS: This action amends the estimated revenues and
appropriations for the 2024 Budget that was adopted on November 21, 2023, and amended on
June 4, 2024. There are adequate funds available to pay for these amendments.
STAFF CONTACT: Chelsie Walls, Finance Director
___________________________________________________________________________
ATTACHMENTS:
Fund level line-item detail of revenues and expenditures.
Fund summaries for all funds affected by the proposed budget amendment.
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2024 Budget Summary for Amended Funds
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#001 - GENERAL FUND
RECURRING ACTIVITY
Revenues
Property Tax13,824,9000013,824,900
Sales Tax33,709,6000(1,183,000)32,526,600
Sales Tax - Public Safety 1,600,800001,600,800
Sales Tax - Criminal Justice2,818,500002,818,500
Gambling Tax and Leasehold Excise Tax485,00000485,000
Franchise Fees/Business Registration1,370,000001,370,000
State Shared Revenues2,469,400002,469,400
Fines and Forfeitures/Public Safety500,60000500,600
Community and Public Works3,481,900003,481,900
Recreation Program Revenues607,20000607,200
Grant Proceeds120,0000(100,000)20,000
Miscellaneous Department Revenue87,0000087,000
Miscellaneous & Investment Interest1,211,200001,211,200
Transfers in - #105 (h/m tax-CP advertising)30,0000030,000
(recording fees H&H Services)
Transfers in - #110 0290,0000290,000
Total Recurring Revenues62,316,100290,000(1,283,000)61,323,100
Expenditures
City Council721,407050,000771,407
City Manager863,88319,0910882,974
City Attorney932,98018,402115,0001,066,382
City Services1,301,72522,84301,324,568
Public Safety35,251,2480035,251,248
Deputy City Manager595,02315,2030610,226
Finance1,422,45834,69801,457,156
Human Resources380,5338,5840389,117
Information Technology446,17811,2060457,384
Facilities1,313,68512,03826,2001,351,923
Public Works Administration400,4279,0050409,432
Engineering2,015,43041,25102,056,681
Building2,240,95644,70602,285,662
Economic Development1,189,80618,70801,208,514
Planning1,081,09018,04301,099,133
Parks & Rec - Administration720,793(211,611)0509,182
Parks & Rec - Maintenance1,398,583935,58202,334,165
Parks & Rec - Recreation 346,3103,6370349,947
Parks & Rec - Aquatics569,20000569,200
Parks & Rec - Senior Center33,994788034,782
Parks & Rec - CenterPlace675,9809,2320685,212
General Government1,707,540001,707,540
Transfers out - #204 (2016 LTGO debt service)398,95000398,950
(park capital projects)
Transfers out - #309 160,00000160,000
Transfers out - #311 (pavement preservation)1,021,900001,021,900
(IT equip reserve)
Transfers out - #501 86,5000086,500
Transfers out - #502 (insurance premium)700,00000700,000
(public safety equipment)
Transfers out - #503 0473,7220473,722
Total Recurring Expenditures57,976,5791,485,128191,20059,652,907
Recurring Revenues Over (Under)
Recurring Expenditures4,339,521(1,195,128)(1,474,200)1,670,193
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#001 - GENERAL FUND - continued
NONRECURRING ACTIVITY
Revenues
Grant Proceeds (CLFR)0159,0000159,000
Grant Proceeds (Comp Plan amendment)
325,00000325,000
(City Hall Repairs)
Transfers in - #312 001,424,0001,424,000
Transfers in - #312 (pub safety space planning)00122,200122,200
Total Nonrecurring Revenues325,000159,0001,546,2002,030,200
Expenditures
General Government - IT capital replacements152,50000152,500
Public Safety (UTV)
36,0000036,000
(public safety space planning)
Public Safety 00122,200122,200
Facilities (Precinct repairs & improvements)155,00000155,000
(electric man-lift)
Facilities 20,0000020,000
Facilities (CenterPlace repairs & improvements)241,00000241,000
(Clean building requirements)
Facilities085,000085,000
Facilities (Demolish Balfour Facility)00155,000155,000
(CenterPlace audit for energy retrofit)
Facilities0021,00021,000
Parks & Rec (replace banquet chair at CP)150,00000150,000
(motorized shades for Great Room)
Parks & Rec25,0000025,000
Communications (Police staffing comm outreach)017,000017,000
City Hall Repairs001,424,0001,424,000
CLFR Related Project Expenditures03,131,00003,131,000
Financial Software Capital Costs0550,0000550,000
Transfers out - #101 (Street Fund operations)4,592,923(1,392,500)03,200,423
('22 fund bal >50%)
Transfers out - #312 004,397,8324,397,832
Transfers out - #501 (park maint vehicles)085,000085,000
(Public Safety Equip Replc)
Transfers out - #503 01,000,00001,000,000
Total Nonrecurring Expenditures5,372,4233,475,5006,120,03214,967,955
Nonrecurring Revenues Over (Under)
Nonrecurring Expenditures(5,047,423)(3,316,500)(4,573,832)(12,937,755)
Excess (Deficit) of Total Revenues
Over (Under) Total Expenditures(707,902)(4,511,628)(6,048,032)(11,267,562)
Beginning unrestricted fund balance50,122,45050,122,450
Ending unrestricted fund balance49,414,54838,854,888
Fund balance as a percent of recurring expenditures85.23%65.13%
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SPECIAL REVENUE FUNDS
#121 - SERVICE LEVEL STABILIZATION RESERVE FUND
Revenues
Investment Interest00288,000288,000
Transfers in - #312 00400,000400,000
Total revenues00688,000688,000
Expenditures
Operations0000
Total expenditures0000
Revenues over (under) expenditures0688,000
Beginning fund balance5,651,8545,651,854
Ending fund balance5,651,8546,339,854
CAPITAL PROJECTS FUNDS
#302 - REET 2 CAPITAL PROJECTS FUND
Revenues
REET 2 - Taxes1,500,000001,500,000
Investment Interest100,00000100,000
Total revenues1,600,000001,600,000
Expenditures
Transfers out - #303440,4370352,711793,148
Transfers out - #311 (pavement preservation)1,170,350001,170,350
Transfers out - #314182,5000146,823329,323
Total expenditures1,793,2870499,5342,292,821
Revenues over (under) expenditures(193,287)(692,821)
Beginning fund balance5,278,6305,278,630
Ending fund balance5,085,3434,585,809
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CAPITAL PROJECTS FUNDS - continued
#303 - STREET CAPITAL PROJECTS FUND
Revenues
Grant Proceeds6,949,8960419,0007,368,896
Developer588,1300221,000809,130
Transfers in - #301897,31200897,312
Transfers in - #302440,4370352,711793,148
Total revenues8,875,7750992,7119,868,486
Expenditures
300Pines and Mission Intersection Improvement1,599,256001,599,256
313Barker Rd/Union Pacific Crossing50,0000050,000
320Sullivan Preservation - Sprague to 8th5,000005,000
321Argonne Corridor Imprv - North of Knox19,6080019,608
3262020 Citywide Retroreflective Post Plates0000
327Sprague Stormwater & Crossing Project2,365,000002,365,000
329Barker Road Imp- City Limits to Appleway50,0000050,000
346Bowdish Sidewalk 12th to 22nd2,106,777002,106,777
347Broadway and Park Intersection410,13400410,134
348Barker Road Improvements- Appleway to I9000221,000221,000
349Trent Ave Access Control Safety Improvements00419,000419,000
351Barker Road Imp - Sprague to Appleway595,00000595,000
35416th Ave Preservation - Evergreen to Adams00352,711352,711
366S. Sullivan Preservation - 8th to 12th0000
367Subarea Transportation Plan0000
Argonne Bridge675,00000675,000
Contingency1,000,000001,000,000
Total expenditures8,875,7750992,7119,868,486
Revenues over (under) expenditures00
Beginning fund balance1,969,3551,969,355
Ending fund balance1,969,3551,969,355
Note: Work performed for pavement preservation projects out of the Street Capital Projects Fund is for items such as
sidewalk upgrades that the were bid with the pavement preservation work.
#309 - PARK CAPITAL PROJECTS FUND
Revenues
Grant Proceeds0000
Transfers in - #001160,00000160,000
Transfers in - #312220,0000326,299546,299
Total revenues380,0000326,299706,299
Expenditures
316Balfour Park improvements Phase 120,0000530,000550,000
328Sullivan Park water line002,0002,000
Greenacres Park Phase 2200,00000200,000
Total expenditures220,0000532,000752,000
Revenues over (under) expenditures160,000(45,701)
Beginning fund balance338,459338,459
Ending fund balance498,459292,758
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CAPITAL PROJECTS FUNDS - continued
#311 - PAVEMENT PRESERVATION
Revenues
Transfers in - #0011,021,900001,021,900
Transfers in - #3011,170,350001,170,350
Transfers in - #3021,170,350001,170,350
Grant Proceeds00358,362358,362
Total revenues3,362,6000358,3623,720,962
Expenditures
Pavement preservation3,500,00002,120,1655,620,165
Pre-project GeoTech50,0000050,000
Total expenditures3,550,00002,120,1655,670,165
Revenues over (under) expenditures(187,400)(1,949,203)
Beginning fund balance4,127,3474,127,347
Ending fund balance3,939,9472,178,144
#312 - CAPITAL RESERVE FUND
Revenues
Transfers in - #001 ('22 fund bal >50%)004,397,8324,397,832
Investment Interest 500,00000500,000
Total revenues500,00004,397,8324,897,832
Expenditures
Transfers out - #001 (City Hall Repairs)001,424,0001,424,000
(pub safety space planning)
Transfers out - #001 00122,200122,200
Transfers out - #121 (Stabilization Reserve)00400,000400,000
(Balfour Park Improvements Ph
Transfers out - #309 20,0000324,299344,299
Transfers out - #309 (Sullivan Park water line)002,0002,000
(Greenacres Park Ph2)
Transfers out - #309 200,00000200,000
Transfers out - #314 (Barker Rd Overpass)725,00000725,000
(Pines Rd Underpass)
Transfers out - #314 20,0940367,906388,000
Transfers out - #314 (Sullivan Interchange)61,6980(41,021)20,677
WSDOT Sullivan Park Property Acquisition0759,6000759,600
Total expenditures1,026,792759,6002,599,3844,385,776
Revenues over (under) expenditures(526,792)512,056
Beginning fund balance11,996,25911,996,259
Ending fund balance11,469,46712,508,315
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CAPITAL PROJECTS FUNDS - continued
#314 - RAILROAD GRADE SEPARATION PROJECTS FUND
Revenues
Grant Proceeds2,112,53003,356,1115,468,641
Developer Contributions00308,592308,592
Transfers in #30180100801
Transfers in #302182,5000146,823329,323
Transfers in #312806,7920326,8851,133,677
Total revenues3,102,62304,138,4117,241,034
Expenditures
143Barker BNSF Grade Separation725,00000725,000
223Pines Rd Underpass273,67402,226,3262,500,000
311Sullivan Rd Interchange2,153,94801,633,0523,787,000
Total expenditures3,152,62203,859,3787,012,000
Revenues over (under) expenditures(49,999)229,034
Beginning fund balance117,460117,460
Ending fund balance67,461346,494
ENTERPRISE FUNDS
#402 - STORMWATER FUND
RECURRING ACTIVITY
Revenues
Stormwater Management Fees5,600,000005,600,000
Investment Interest40,0000040,000
Miscellaneous0000
Total Recurring Revenues5,640,000005,640,000
Expenditures
Wages / Benefits / Payroll Taxes1,316,97632,34601,349,322
Supplies44,7000044,700
Services & Charges2,422,317002,422,317
Intergovernmental Payments48,0000048,000
Vehicle rentals - #50113,0000013,000
Total Recurring Expenditures3,844,99332,34603,877,339
Recurring Revenues Over (Under)
Recurring Expenditures1,795,007(32,346)01,762,661
NONRECURRING ACTIVITY
Revenues
Grant Proceeds0000
Miscellaneous0000
Total Nonrecurring Revenues0000
Expenditures
Capital - various projects1,500,00001,110,0002,610,000
Watershed studies150,00000150,000
Asset management software system0000
Total Nonrecurring Expenditures1,650,00001,110,0002,760,000
Nonrecurring Revenues Over (Under)
Nonrecurring Expenditures(1,650,000)0(1,110,000)(2,760,000)
Excess (Deficit) of Total Revenues
Over (Under) Total Expenditures145,007(32,346)(1,110,000)(997,339)
Beginning working capital4,550,1584,550,158
Ending working capital4,695,1653,552,819
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INTERNAL SERVICE FUNDS
#502 - RISK MANAGEMENT FUND
Revenues
Investment Interest004,8004,800
Transfers in - #001700,00000700,000
Total revenues700,00004,800704,800
Expenditures
Auto & Property Insurance700,0000125,000825,000
Miscellaneous0000
Total expenditures700,0000125,000825,000
Revenues over (under) expenditures0(120,200)
Beginning fund balance460,525460,525
Ending fund balance460,525340,325
FIDUCIARY FUNDS
#632 - PASSTHROUGH FEES & TAXES FUND
Revenues
Fees & taxes collected for other governments500,0000100,000600,000
Total revenues500,0000100,000600,000
Expenditures
Fees & taxes remitted to other governments500,0000100,000600,000
Total expenditures500,0000100,000600,000
Revenues over (under) expenditures00
Beginning fund balance00
Ending fund balance00
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date:October 29, 2024 Department Director Approval:
Check all that apply: consent old business new business public hearing
information admin. report pending legislation executive session
AGENDA ITEM TITLE: First reading of proposed Ordinance #24-014 which amends the 2024
Budget.
GOVERNING LEGISLATION: In order for the City to amend an adopted budget, State law
requires the Council to approve an ordinance that appropriates additional funds.
PREVIOUS COUNCIL ACTION TAKEN: The Council last took formal action on the 2024 Budget
when it was amended on June 4, 2024. On October 15, 2024, an Administrative Report was
delivered to Council regarding the need for a budget amendment. Finally, earlier this evening a
public hearing was held on this topic.
BACKGROUND: Since the amendment of the 2024 Budget on June 4, 2024, a number of events
have transpired in the normal course of operations that necessitate a second 2024 Budget
amendment.
Proposed amendment items include:
#001 - General Fund
The total of both recurring and nonrecurring revenues reflects an increase of $263,200, which is
comprised of:
$1,183,000 decrease in sales tax due to updated estimates.
$100,000 decrease in grant proceeds due to not receiving a grant that was anticipated
during the 2024 budget development process.
$1,546,200 increase in transfers in from the Capital Reserve Fund #312 including estimated
total costs for the repairs to City Hall during 2024 of $1,424,000 and costs related to the
Police and Public Space Planning study of $122,200.
An increase of $6,311,232 in appropriations (expenditures) comprised of:
$50,000 increase in the Council Department professional services to cover the cost of third-
party investigations.
$115,000 increase in outside legal service costs in the City Attorney Department. This
increase is related to a significant increase in complex land use issues requiring outside
expertise as well as the use of contracted services for third-party investigations and other
Council related legal issues.
$26,200 increase in the Facilities Department to cover window and carpet cleaning at City
Hall as well as chair mats to protect City Hall carpeting.
$1,424,000 related estimated total costs for the repairs to City Hall during 2024.
$122,200 for professional services related to a Police and Public Safety Space Planning study.
$155,000 for the demolition of the Balfour Facility discussed at the October 1, 2024, Council
Meeting.
$21,000 for professional services for an audit for the Energy Retrofit Grant at CenterPlace
which was approved at the September 17, 2024, Council Meeting.
1
$4,397,832 transferred to Capital Reserve Fund #312 which represents the 2022 yearend
fund balance in excess of 50% of recurring expenditures.
#121 – Service Level Stabilization Fund
Increase revenues by $688,000 to reflect updated estimated interest income of $288,000 and a
transfer in from the Capital Reserve Fund #312 of $400,000 that was approved by Council at the
December 19, 2023, Council Meeting for the purpose of building the reserve balance.
#302 – REET 2 Capital Projects Fund
Increase expenditures by $499,534 due to changes in the expected transfers out to the Street
Capital Projects Fund #303 and the Railroad Grade Separation Projects Fund #314 to reflect
current estimates. See further explanations below.
#303 – Street Capital Projects Fund
Revenues and expenditures are proposed to increase by $992,711 to reflect current estimates on
various projects. The most significant changes include:
The Barker Road Improvements – Appleway to I-90 project is being increased by $221,000
due to the updated timing of the project.
The Trent Ave. Access Control Safety Improvements project is being increased by $419,000
due to the updated timing of the project.
th
The 16 Ave. Preservation – Evergreen to Adams project is being increased by $352,711 due
to the updated timing of the project.
#309 – Park Capital Projects Fund
This fund is being amended to reflect current estimates on several projects. Revenues are
increased by $326,299. This is primarily due to an increase in transfers in from the Capital
Reserve Fund #312 related to the Balfour Park – Phase 1 project.
Expenditures increase by $532,000, including:
$530,000 increase for Balfour Park – Phase 1 project due to updated timing on the project.
$2,000 increase for the Sullivan Park Water Line project due to updated timing on the project.
#311 – Pavement Preservation Fund
Revenues are increased by $358,362 consisting of an increase in grant proceeds due to updated
project estimates.
Increase expenditures by $2,120,165 to reflect current estimates and timing on several projects,
th
including the 16Ave. Preservation – Evergreen to Adams project and the Indiana Ave.
Preservation – Sullivan to Desmet project for $1,122,539 and $1,670,000, respectively.
#312 – Capital Reserve Fund
Revenues are increased due to a transfer of $4,397,832 from General Fund #001 which
represents the 2022 yearend fund balance in excess of 50% of recurring expenditures.
Increase expenditures/appropriations by $2,599,384, including:
Increase of $1,424,000 in transfers to the General Fund for estimated total costs for the
repairs to City Hall during 2024.
Increase of $122,200 in transfers to the General Fund for professional services related to a
Police and Public Safety Space Planning study.
2
Increase of $400,000 in transfers to the Service Level Stabilization Fund #121 that was
approved by Council at the December 19, 2023, Council Meeting for the purpose of building
the reserve balance.
Increase of $326,299 in transfers to the Parks Capital Projects Fund #309 related to an
updated timing of the Balfour Park Phase 1 and the Sullivan Park Water Line projects.
Increase of $326,885 in transfers out to the Railroad Grade Separation Projects Fund #314
related to updated timing of the Pines Rd Underpass and Sullivan Rd Interchange projects.
#314 – Railroad Grade Separation Projects Fund
Revenues increase by $ 4,138,411, comprised of:
Increase of $ 3,356,111 in grant proceeds to reflect current estimates on the grade
separation projects.
Increase of $308,592 in developer contributions for the Barker Road grade separation
project.
Increase of $146,823 in transfers in from the REET 2 Capital Projects Fund #302 for the
Sullivan Road Interchange grade separation project.
Increase of $326,885 in transfers in from the Capital Reserve Fund #312 for the Pines Road
grade separation and the Sullivan Road interchange projects.
Expenditures increase by $3,859,378, comprised of:
Increase of $2,226,326 due to updated estimates for the Pines Road grade separation project.
Increase of $1,633,052 for preliminary engineering for the Sullivan Road interchange project.
#402 – Stormwater Fund
Expenditures increase by $1,110,000 for updated capital project costs. Council discussed the
Stormwater Improvement Plan at the September 3, 2024, Council Meeting.
#502 – Risk Management Fund
Revenues increase by $4,800 related to updated interest income estimates.
Expenditures increase by $125,000 as a result of increased costs of insurance for the City beyond
the original estimate.
#632 – Passthrough Fees and Taxes Fund
Revenuesand expendituresincrease by $100,000 for updated estimates of passthrough fees and
taxes collected by the City on behalf of other public agencies.
The 2024 Budget amendment reflects the changes noted above and will affect 11 funds resulting
in total revenue increases of $11,269,615 and expenditure increases of $18,249,404.
3
RevenueExpenditure
FundFundIncreaseIncrease
No.Name(Decrease)(Decrease)
001General Fund263,2006,311,232
121Service Level Stabilization Fund688,0000
302REET 2 Capital Projects Fund0499,534
303Street Capital Projects Fund992,711992,711
309Parks Capital Projects Fund326,299532,000
311Pavement Preservation Fund358,3622,120,165
312Capital Reserve Fund4,397,8322,599,384
314Railroad Grade Separation Fund4,138,4113,859,378
402Stormwater Fund01,110,000
502Risk Management Fund4,800125,000
632Passthrough Fees & Taxes Fund100,000100,000
11,269,61518,249,404
OPTIONS: Options are to accept the proposed amendments in whole or in-part.
RECOMMENDED ACTION OR MOTION: Move to advance Ordinance #24-014 amending the
2024 Budget to a second reading.
BUDGET/FINANCIAL IMPACTS: This action amends the estimated revenues and
appropriations for the 2024 Budget that was adopted on November 21, 2023, and amended on
June 4, 2024. There are adequate funds available to pay for these amendments.
STAFF CONTACT: Chelsie Walls, Finance Director
ATTACHMENTS:
Draft Ordinance #24-014 Amending the 2024 Budget
4
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
ORDINANCE NO. 24-014
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, AMENDING ORDINANCE 23-021, WHICH ADOPTED A BUDGET FOR
THE PERIOD JANUARY 1, 2024 THROUGH DECEMBER 31, 2024, AS SUBSEQUENTLY
AMENDED BY ORDINANCE 24-010; AND OTHER MATTERS RELATED THERETO.
WHEREAS, the City Council approved Ordinance 23-021 on November 21, 2023, which adopted
the 2024 annual budget; and
WHEREAS, the City Council approved Ordinance 24-010 on June 4, 2024, which amended the
2024 annual budget, and
WHEREAS, subsequent to the November 21, 2023 adoption and June 4, 2024 amendment of the
2024 annual budget, it has become necessary to make changes by adding new revenue, appropriations,
amendments, and transferring funds in order to properly perform City functions, services and activities; and
WHEREAS, the budget changes set forth in this Ordinance could not have been reasonably
anticipated or known when the 2024 annual budget was passed by the City Council; and
WHEREAS, the City Council has determined that the best interests of the City are served by
amending the 2024 budget to reflect unanticipated revenue, expenditures, transfers, and appropriating the
same as set forth herein.
NOW THEREFORE, the City Council of the City of Spokane Valley, Washington do ordain as
follows:
Section 1. Amended Revenues and Appropriations. Ordinance No. 23-021 adopted a budget for
the twelve months beginning January 1, 2024 and ending December 31, 2024, and Ordinance 24-010
amended the budget for the same period. Each item, revenue, appropriation, and fund contained in Section
1 of Ordinance 23-021, as subsequently amended by Ordinance 24-010, is hereby further amended as set
forth in Attachment A to this Ordinance, which is incorporated herein.
Section 2. Severability.If any section, sentence, clause or phrase of this Ordinance should be held
to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality
shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this
Ordinance.
Section 3. Effective Date. This Ordinance shall be in full force and effect five days after
publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by
law.
Passed by the City Council of the City of Spokane Valley this ____ day of November 2024.
ATTEST: _____________________________________
Pam Haley, Mayor
Ordinance 24-014 amending the 2024 budget Page 1 of 4
___________________________
Marci Patterson, City Clerk
Approved as to form:
__________________________
Office of the City Attorney
Date of Publication: _______________
Effective Date: ___________________
Ordinance 24-014 amending the 2024 budget Page 2 of 4
4
of
3
Page
A
ATTACHMENT
2024 budget
amending the
24-014
Ordinance
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 29, 2024 Department Director Approval:
Check all that apply: consent old business new business public hearing
informationadmin. reportpending legislationexecutive session
AGENDA ITEM TITLE:First Reading of Proposed Ordinance #24-015Adopting the 2025
Budget.
GOVERNING LEGISLATION: State budget law.
PREVIOUS COUNCIL ACTION TAKEN: To date the Council has heard presentations on the
2025 Budget on five previous occasions including two public hearings. Thus far no formal
Council action has been taken.
BACKGROUND: This marks the sixth occasion where the Council will discuss the 2025 Budget
and by the time the Council is scheduled to adopt the 2025 Budget on November 19, 2024,
Council will have had an opportunity to discuss it on eight separate occasions, including three
public hearings to gather input from citizens:
June 11 Council Budget Workshop
August 27 Admin report: Estimated 2025 revenues and expenditures
September 17 Public hearing #1 on 2025 revenues and expenditures
October 8 City Manager’s presentation of preliminary 2025 Budget
October 15 Public hearing #2 on 2025 Budget
October 29 First reading on ordinance adopting the 2025 Budget
November 19 Public hearing #3 on 2025 Budget
November 19 Second reading on ordinance adopting the 2025 Budget
2025 Budget Overview:
The 2024 Budget currently includes appropriations of $149,637,715 including $56,300,103
in capital expenditures, partially comprised of:
o $6,488,645 in Fund #303 Street Capital Projects.
o $1,861,761 in Fund #309 Park Capital Projects.
o $2,000,000 in Fund #311 Pavement Preservation.
o $41,241,197 in Fund #314 Railroad Grade Separation Projects.
o $2,500,000 in Stormwater Management Fund #402 and Aquifer Protection Area Fund
#403 projects.
To partially offset the $56,300,103 in capital costs we anticipate $46,087,958 in grant
revenues which results in 81.86% of capital expenditures being covered with State and
Federal money.
Budgets will be adopted across 31 separate funds.
The funded full-time equivalent employee (FTE) count will decrease in 2025 by 2 to 116.25
from 118.25 in the 2024 Budget. This decrease is comprised of:
o Decrease of three vacant positions, including a Senior Engineer in Engineering, an
Office Assistant in Building, and a Maintenance Worker in Parks, that are not being
funded due to budget constraints in the General Fund.
1
o Increase of one new Public Safety Coordinator position that is included as part of the
first phase of increases to Law Enforcement related positions that were approved by
Council in February 2024.
Pertaining Specifically to the General Fund:
The 2025 recurring revenue estimate of $63,655,300 is $2,332,200 or 3.8% greater than the
2024 proposed amended budget of $61,323,100.
The 2025 recurring expenditure proposal of $63,244,022 is $3,591,115 or 6.02% greater
than the 2024 proposed amended appropriation of $59,652,907.
o Including the 12 new Law Enforcement related positions, costs for Public Safety
increased by 13.94% while all other General Fund Departments decreased by 5.43%.
Budgeted recurring revenues currently exceed recurring expenditures by $411,278 or 0.65%
of recurring revenues.
Nonrecurring expenditures total $1,523,722 and include:
o $50,000 for Information Technology expenditures including:
$20,000 to replace outdated copiers
$20,000 to replace wireless access points
$10,000 for a software contingency
o $910,000 for the replacement of police vehicles
This was originally part of the recurring expenditures but is now being done as a
nonrecurring item as funding is available due to budget constraints in the General
Fund.
o $90,000 for various Facilities items including:
$30,000 to replace the last in-ground vehicle lift at the Precinct
$60,000 to replace carpeting and wallpaper at CenterPlace
o $473,722 transfer out to the Public Safety Equipment Replacement Fund #503 for future
replacement costs of police vehicles already purchased in prior years
This was originally part of the recurring expenditures but is now being done as a
nonrecurring item as funding is available due to budget constraints in the General
Fund.
The total of 2025 recurring and nonrecurring expenditures exceeds total revenues by
$1,112,444.
The projected ending fund balance for the General Fund at the end of 2025 is currently
$37,742,444 or 59.68% of recurring expenditures.
2
2025 Budget appropriations (expenditures) in the other funds total $84,869,971 as follows:
FundFund2025
NumberNameAppropriation
101Street Fund9,250,085
103Paths and Trails Fund0
104Hotel / Motel Tax - Tourism Facilities Fund0
105Hotel / Motel Tax Fund923,000
106Solid Waste Fund119,289
107PEG Fund73,000
108Affordable & Supportive Housing Sales Tax Fund0
109Tourism Promotion Area Fund1,275,000
110Homeless Housing Program Fund344,000
111Transportation Benefit District Fund2,785,000
120CenterPlace Operating Reserve Fund0
121Service Level Stabilization Reserve Fund0
122Winter Weather Reserve Fund500,000
204Debt Service Fund970,950
301REET 1 Capital Projects Fund1,728,150
302REET 2 Capital Projects Fund1,891,950
303Street Capital Projects Fund6,488,645
309Parks Capital Projects Fund1,861,761
310Civic Facilities Capital Projects Fund0
311Pavement Preservation Fund2,050,000
312Capital Reserve Fund4,990,123
314Railroad Grade Separation Projects Fund41,241,197
315Transportation Impact Fee Fund0
316Economic Development Capital Projects Fund0
402Stormwater Management Fund5,692,821
403Aquifer Protection Area Fund1,000,000
501Equipment Rental and Replacement Fund185,000
502Risk Management Fund900,000
503Public Safety Equipment Replacement Fund0
632Passthrough Fees & Taxes Fund600,000
84,869,971
Primary sources of revenues in these other funds include:
Motor Vehicle Fuel Tax revenue that is collected by the State and remitted to the Street
Fund is anticipated to be $1,969,700.
Telephone Tax revenues remitted to the City that supports Street Fund operations and
maintenance are anticipated to be $900,000.
Real Estate Excise Tax (REET) revenues that are in large part used to match grant financed
street projects are anticipated to total $3,000,000.
Hotel / Motel Tax revenues that are dedicated to the promotion of visitors and tourism are
anticipated to be $1,490,000 ($900,000 in the Hotel/Motel Tax Fund #105 and $590,000 in
the Hotel/Motel Tax – Tourism Facilities Fund #104).
Tourism Promotion Area (TPA) Fees that are collected in the Tourism Promotion Area Fund
that are dedicated to the promotion of visitors and tourism are anticipated to be $1,300,000.
Vehicle License Fees that are dedicated to use on the City’s pavement management
program are anticipated to be $2,785,000 in the Transportation Benefit District Fund.
Stormwater Management Fees that are estimated at $6,170,000.
3
The City’s 2025 Budget is adopted at a fund level as follows:
EstimatedEstimated
BeginningEnding
FundFundT
otalFund
Annual Appropriation FundsNo.BalanceRevenuesSourcesAppropriationsBalance
General Fund00138,854,88863,655,30064,767,74464,767,74437,742,444
Street Fund1014,068,6819,362,90013,431,5819,250,0854,181,496
Paths & Trails Fund10357,82010,30068,120068,120
Hotel/Motel Tax - Tourism Facilities Fund1042,018,390790,0002,808,39002,808,390
Hotel/Motel Tax Fund105228,031920,0001,148,031923,000225,031
Solid Waste1061,194,636320,0001,514,636119,2891,395,347
PEG Fund107230,91160,000290,91173,000217,911
Affordable & Supportive Housing Sales Tax Fun1081,008,632215,0001,223,63201,223,632
Tourism Promotion Area Fund109300,7401,300,0001,600,7401,275,000325,740
Homeless Housing Program Fund110126,547290,000416,547344,00072,547
Transportation Benefit District Fund11102,785,0002,785,0002,785,0000
CenterPlace Operating Reserve Fund120300,0000300,0000300,000
Service Level Stabilization Fund1216,339,854288,0006,627,85406,627,854
Winter Weather Reserve Fund122554,56815,000569,568500,00069,568
LTGO Bond Debt Service Fund2040970,950970,950970,9500
REET 1 Capital Projects Fund3015,382,1271,700,0007,082,1271,728,1505,353,977
REET 2 Capital Projects Fund3024,585,8091,775,0006,360,8091,891,9504,468,859
Street Capital Projects3031,969,3556,488,6458,458,0006,488,6451,969,355
Park Capital Projects Fund309292,7581,861,7612,154,5191,861,761292,758
Civic Facilities Capital Projects Fund31020,4741,20021,674021,674
Pavement Preservation Fund3112,178,1443,888,4116,066,5552,050,0004,016,555
Capital Reserve Fund31212,508,315650,00013,158,3154,990,1238,168,192
Railroad Grade Separation Projects Fund314346,49441,241,19741,587,69141,241,197346,494
Transportation Impact Fees Fund3151,437,793430,0001,867,79301,867,793
Economic Development Capital Projects Fund31600000
84,004,967139,018,664185,281,187141,259,89481,763,737
EstimatedEstimated
BeginningEnding
FundWorkingTotalWorking
Working Capital FundsNo.CapitalRevenuesSourcesAppropriationsCapital
Stormwater Management Fund4023,552,8196,260,0009,812,8195,692,8214,119,998
Aquifer Protection Area Fund4031,055,24820,0001,075,2481,000,00075,248
Equipment Rental & Replacement Fund5011,164,922579,7001,744,622185,0001,559,622
Risk Management Fund502340,325904,8001,245,125900,000345,125
Public Safety Equipment Replacement Fund5031,473,722473,7221,947,44401,947,444
Passthrough Fees & Taxes6320600,000600,000600,0000
7,587,0368,838,22216,425,2588,377,8218,047,437
Total of all Funds91,592,003147,856,886201,706,445149,637,71589,811,174
OPTIONS: State law requires the City to adopt a budget prior to December 31. Council may
adopt the budget as presented or alter it as they deem necessary.
RECOMMENDED ACTION OR MOTION: Move to advance Ordinance #24-015 adopting the
2025 Budget to a second reading.
BUDGET/FINANCIAL IMPACTS: Adoption of Ordinance #24-015 concludes the 2025 Budget
development process and establishes the final budget including estimated revenues and
appropriations.
STAFF CONTACT: Chelsie Walls, Finance Director
4
ATTACHMENTS:
Draft Ordinance #24-015
2025 Budget Book, will be available under a separate cover
5
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
ORDINANCE NO. 24-015
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD JANUARY 1, 2025
THROUGH DECEMBER 31, 2025; APPROPRIATING FUNDS; ESTABLISHING
SALARY SCHEDULES FOR ESTABLISHED POSITIONS; AND OTHER MATTERS
RELATING THERETO.
WHEREAS, State law requires the City Manager to prepare a preliminary budget for the City of
Spokane Valley at least 60 days before the beginning of the City fiscal year beginning January 1, 2025 and
ending December 31, 2025; and
WHEREAS, the City Manager, in consultation with the Finance Director and department heads, has
prepared and placed on file with the City Clerk a preliminary budget, together with an estimate of the
amount of money necessary to meet the expenses of the City including payment of outstanding obligations;
and
WHEREAS, notice was posted and published for public hearings held on September 17, October 15,
and November 19, 2024. The City Council met and invited public comment in the City Council Chambers
during each public hearing; and
WHEREAS, proper notice was given and the preliminary budget was filed with the City Clerk October
8, 2024; and
WHEREAS, the City Council desires to adopt the 2025 budget, including all allowances, and an
appropriation for each fund; and
WHEREAS, the City of Spokane Valley property tax levy in 2024 for collection in 2025, will be
$14,081,000, which represents a 0% increase in the 2025 levy. This levy is exclusive of additional revenue
resulting from new construction, improvements to property, any increase in the value of State assessed
property, any annexations that have occurred, and refunds made.
NOW, THEREFORE, the City Council of the City of Spokane Valley do ordain as follows:
Section 1. Adoption of 2025 Budget. The budget for the City of Spokane Valley for the year 2025
is adopted at the fund level. The final budget for 2025 is attached hereto, and by this reference is
incorporated herein pursuant to RCW 35A.33.075. For summary purposes, the total estimated
appropriations for each separate fund, plus the aggregate total for all such funds, is set forth as follows:
Ordinance 24-015 Adopting 2025 Budget Page 1 of 3
DRAFT
EstimatedEstimated
BeginningEnding
FundFundTotalFund
Annual Appropriation FundsNo.BalanceRevenuesSourcesAppropriationsBalance
General Fund00138,854,88863,655,30064,767,74464,767,74437,742,444
Street Fund1014,068,6819,362,90013,431,5819,250,0854,181,496
Paths & Trails Fund10357,82010,30068,120068,120
Hotel/Motel Tax - Tourism Facilities Fund1042,018,390790,0002,808,39002,808,390
Hotel/Motel Tax Fund105228,031920,0001,148,031923,000225,031
Solid Waste1061,194,636320,0001,514,636119,2891,395,347
PEG Fund107230,91160,000290,91173,000217,911
Affordable & Supportive Housing Sales Tax Fun1081,008,632215,0001,223,63201,223,632
Tourism Promotion Area Fund109300,7401,300,0001,600,7401,275,000325,740
Homeless Housing Program Fund110126,547290,000416,547344,00072,547
Transportation Benefit District Fund11102,785,0002,785,0002,785,0000
CenterPlace Operating Reserve Fund120300,0000300,0000300,000
Service Level Stabilization Fund1216,339,854288,0006,627,85406,627,854
Winter Weather Reserve Fund122554,56815,000569,568500,00069,568
LTGO Bond Debt Service Fund2040970,950970,950970,9500
REET 1 Capital Projects Fund3015,382,1271,700,0007,082,1271,728,1505,353,977
REET 2 Capital Projects Fund3024,585,8091,775,0006,360,8091,891,9504,468,859
Street Capital Projects3031,969,3556,488,6458,458,0006,488,6451,969,355
Park Capital Projects Fund309292,7581,861,7612,154,5191,861,761292,758
Civic Facilities Capital Projects Fund31020,4741,20021,674021,674
Pavement Preservation Fund3112,178,1443,888,4116,066,5552,050,0004,016,555
Capital Reserve Fund31212,508,315650,00013,158,3154,990,1238,168,192
Railroad Grade Separation Projects Fund314346,49441,241,19741,587,69141,241,197346,494
Transportation Impact Fees Fund3151,437,793430,0001,867,79301,867,793
Economic Development Capital Projects Fund31600000
84,004,967139,018,664185,281,187141,259,89481,763,737
EstimatedEstimated
BeginningEnding
FundWorkingTotalWorking
Working Capital FundsNo.CapitalRevenuesSourcesAppropriationsCapital
Stormwater Management Fund4023,552,8196,260,0009,812,8195,692,8214,119,998
Aquifer Protection Area Fund4031,055,24820,0001,075,2481,000,00075,248
Equipment Rental & Replacement Fund5011,164,922579,7001,744,622185,0001,559,622
Risk Management Fund502340,325904,8001,245,125900,000345,125
Public Safety Equipment Replacement Fund5031,473,722473,7221,947,44401,947,444
Passthrough Fees & Taxes6320600,000600,000600,0000
7,587,0368,838,22216,425,2588,377,8218,047,437
Total of all Funds91,592,003147,856,886201,706,445149,637,71589,811,174
The total balance of all funds appropriated for 2025 is $149,637,715.
Section 2. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy
of this Ordinance, shall be transmitted by the City Clerk to the Division of Municipal Corporations in the
Office of the State Auditor and to the Association of Washington Cities.
Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held
to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality
shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this
Ordinance.
Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date
of publication of this Ordinance or a summary thereof in the official newspaper of the City.
Ordinance 24-015 Adopting 2025 Budget Page 2 of 3
DRAFT
PASSED by the City Council this day of November, 2024.
Pam Haley, Mayor
ATTEST:
Marci Patterson, City Clerk
Approved As To Form:
Office of the City Attorney
Date of Publication:
Effective Date:
Ordinance 24-015 Adopting 2025 Budget Page 3 of 3
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 29, 2024 Department Director Approval:
Check all that apply: consent old business new business public hearing
information admin. report pending legislation
AGENDA ITEM TITLE: Motion Consideration: Holiday City Hall Closure
BACKGROUND: The regularly scheduled Christmas Day Holiday is on Wednesday this year.
The proposed closures listed will not affect snow plowing or police operations, as it will only affect
normal administrative functions of the City. All pre-planned events at CenterPlace will take place
as scheduled.
OPTIONS: Council discretion
RECOMMENDED ACTION OR MOTION: I move to authorize the closure of City Hall and
CenterPlace at noon Wednesday, November 27, 2024; and the entire day on Tuesday, December
24, 2024; to allow staff time to prepare and travel for their Thanksgiving and Christmas Holidays.
BUDGET/FINANCIAL IMPACTS: None anticipated. There would be no loss of compensation for
employees on the proposed dates.
STAFF CONTACT: John Whitehead, HR Director
ATTACHMENTS: None
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 29, 2024 Department Director Approval:
Check all that apply: consent old business new business public hearing
informationadmin. report pending legislationexecutive session
AGENDA ITEM TITLE: Motion Consideration: Comments re Caseload Standards for Indigent Defense
GOVERNING LEGISLATION: Sixth Amendment to the United States Constitution; Criminal Rules
for Courts of Limited Jurisdiction CrRLJ 3.1 Stds.; Washington State Bar Association Standards for
Indigent Defense Services (March 4, 2024); General Rule (GR) 9 Supreme Court Rulemaking; chapter
1.17A Spokane County Code (SCC)
PREVIOUS COUNCIL ACTION TAKEN: Interlocal Agreement 06-018, Adopted February 28, 2006;
Resolution 15-006 Adopting Caseload Standards, Authorized July 14, 2015; Amendment 06-018.01
Adding Investigative Support, Adopted August 29, 2017; Administrative Report April 30, 2024;
Informational Item May 21, 2024; Administration Report October 22, 2024.
BACKGROUND: The Sixth Amendment to the United States Constitution guarantees “the poor not just
an appointment of counsel, but also effective assistance of counsel.” State v. A.N.J., 168 Wash. 2d 91, 98,
225 P.3d 956, 959 (2010) (citing Strickland v. Washington, 466 U.S. 668, 688, 104 S.Ct. 2052, 80
L.Ed.2d 674 (1984)). In order to meet Constitutional requirements, the Washington State Supreme Court
has adopted enforceable standards for the provision of indigent defense. Those standards were adopted in
2012 and set qualifications of attorneys for different types of cases. Currently, public defenders
representing those accused of misdemeanors must meet a variety of standards, which include meeting the
minimum requirements to practice law in the state of Washington, being familiar with WSBA guidelines
for public defense, court rules, the Washington Rules of Professional Conduct, and mental health issues,
along with completing seven hours of continuing legal education relating to public defense.
Further, the standards set the maximum number of cases depending on a public defender’s caseload type.
An attorney representing misdemeanor defendants may not take more than 400 cases per 12-month
period.
In early March, 2024, the Washington State Bar Association (“WSBA”) adopted updated standards for
public defense pursuant to RCW 10.101.030. Pursuant to RCW 10.101.030, the WSBA Standards serve
as guidelines for local agencies in developing their own local standards for public defense. Since March,
the Washington State Supreme Court has been taking public comment and is considering adopting them
as rules for all public defense attorneys.
The standards adopted by the WSBA significantly change the types and number of cases public defenders
may carry each year, and would significantly increase the number of required public defenders,
investigators, and mitigation specialists (e.g., case workers).
On April 30,2024, staff provided an update on the impacts of the proposed new standards to the City and
City Council provided consensus to provide comments to the Washington State Supreme Court as it
considered the proposed standards. However, the Washington State Supreme Court determined to open a
comment period through October 31, 2024 which included one public hearing during the comment period
on September 25, 2024, and one public meeting after the comment period. In order to provide full
comments, the City has undertaken a significant review of the national study that was identified by the
WSBA as the basis for the new standards, reviewed and identified information about the current status of
public defense as it pertains to misdemeanor offenses in Spokane County by the City’s contracted public
defenders, and has reviewed comments submitted to date by groups in support and opposed to the new
standards to provide rebuttal where appropriate and additional support to those making comments that the
City agrees with.
Background – Impacts from New Public Defense Caseload Standards.
Detailed information about the changes and the impacts are in the RCA provided on April 30, 2024.
Generally, the new standards change how caseload will be considered for public defenders and will have
the effect of significantly reducing the number of cases that public defense attorneys may handle. These
standards are based on assumptions about the amount of time different cases take that stem from a recent
national study. If adopted by the Washington State Supreme Court, the new standards will reduce the
misdemeanor caseload to 120 cases, which would generally require three times the number of attorneys
than are currently employed.
In addition to increased public defenders, the standards would also have the effect of requiring additional
other support staff, including Public Defense Investigators, Paralegals, and Mitigation Specialists. The
County currently employs Paralegals and Investigators. Mitigation Specialists represent an entirely new
position to the County. The required addition of public defense attorneys, investigators, paralegals, and
mitigation specialists would have a significant impact on the City’s budget, with the total impact
estimated to range from $1.8 million to $2.7 million, which covers pay ranges for the affected positions.
To put these impacts in perspective, the 2024 budget for public defense is approximately $920,000.
Comments Received To Date
To date, several hundred written comments have been provided to the Washington State Supreme Court.
Further, at its lone public hearing on September 25, 2024, the Supreme Court invited public testimony
from seven high level stakeholders including the Washington State Association of Counties, the
Association of Washington Cities, the Washington State Bar Association, the Washington State Office of
Public Defense, and the Washington Association of Prosecuting Attorneys.
Below are some of the general categories of comments received to date from proponents of the standards:
Workload is causing public defenders to leave the profession in greater numbers
Workload is causing fewer attorneys to consider entering the profession
Workload is causing ineffective representation of indigent clients
Statewide attorney workload data is unreliable and national workload study is the only option
Below are some of the general categories of comments received to date from opponents of the standards:
There aren’t enough attorneys available in the State to meet the increased hiring requirements
In order to comply with the standards communities would likely need to decriminalize certain
cases
The problem is incorrectly diagnosed as a Statewide issue requiring a statewide response
The national study utilizes a method that is based on opinion, negotiation, and estimates, rather
than quantifiable data from Washington
Must order a statewide study which captures the vast variety of public defense conditions
throughout the state e.g. looking at west-side, east side, urban, rural, contract attorney systems vs.
dedicated public defense agencies (which includes the Spokane County Office of Public
Defense), as well as crime level-felony vs. misdemeanor
The cost impact is too severe, and the phase-in window is too short
Notably, the Supreme Court identified at the public hearing that it wished to hear additional comments
representing positions not already provided in the testimony given at the September 25 hearing. With that
consideration, staff have identified several other issues that we believe should be highlighted for the
Supreme Court.
Considerations of the Proposed Caseload Standards
While the City respects and agrees with the need for indigent defendants to receive effective assistance of
counsel, City staff are skeptical that the WSBA and Supreme Court have identified that effective
assistance of counsel is not being provided at the Constitutionally required level statewide. Rather, the
process has indicated an assumption that there is an issue because some local agencies are struggling with
vacancies and staffing, leading to overworked attorneys in those agencies. This, according to the WSBA,
is the basis for needing changes to the standards to ensure attorneys are not overworked. However, this
does not actually demonstrate a statewide deficiency requiring such broad changes that will impact all
agencies, including those without staffing or workload issues. That is the case in Spokane County, as the
Spokane County Public Defender’s Office has indicated it anticipates being fully staffed in October.
Further, there does not appear to be evidence of statewide issues in the effectiveness of public defense.
For example, in Spokane County, there is no evidence of any bar complaints about Spokane County
public defenders in the last 10 years. There is no evidence that Spokane County public defenders have
not been able to provide required certifications that they are meeting the currently adopted caseload
standards.
The primary evidence that WSBA has relied upon is a national study (the “RAND Study”), which utilized
a method of 33 attorneys estimating, opining, and negotiating what they believed should be appropriate
time periods for various crimes. These attorneys did not conduct direct analysis of Washington, nor did
they even conduct direct study themselves. Rather, they relied upon studies completed by 17 states,
including Idaho. The RAND Study also articulates that while it provides estimates of time for working
various cases, each state should conduct its own study to address unique aspects to their systems, criminal
laws, and methods of providing public defense. The Office of Public Defense, which is a state agency
acting on behalf of the Supreme Court, acknowledged this to be a proper process, as it requested state
funding to conduct just such a study this year. Again, the RAND Study does not identify any
constitutional deficiency occurring within any part of Washington, let alone all of Washington, in any
manner that justifies the proposed standards.
Staff have crafted a draft letter for Council consideration to provide to the Washington State Supreme
Court. Fundamentally, the letter identifies these issues as they pertain to misdemeanor cases and
identifies that the proper solution is to actually conduct a state study to first identify if there is an issue
statewide with constitutionally required public defense that would then be used to guide local agencies in
establishing appropriate caseloads and staffing.
City Council provided comments on the draft letter at the administrative report on October 22, 2024.
Considering those comments, staff revised the letter and provided an updated draft for tonight’s motion.
Staff is asking Council to move to finalize and send the letter as is or with additional changes discussed
tonight. The comments are due to the Washington State Supreme Court by October 31, 2024.
OPTIONS: 1) Move to approve the City’s comment letter related to the proposed changes to the
standards for indigent defense and finalize the same for sending to the Washington State Supreme Court;
or 2) take other action as deemed appropriate.
RECOMMENDED ACTION OR MOTION: 1) I move to approve the City’s comment letter related to
the proposed changes to the standards for indigent defense and finalize the same for sending to the
Washington State Supreme Court.
BUDGET/FINANCIAL IMPACTS: If the proposed caseload standards are adopted by the State
Supreme Court, the estimated impact to the City of Spokane Valley ranges from $1.8 million to $2.7
million.
STAFF CONTACT: Erik Lamb, Deputy City Manager; Morgan Koudelka, Senior Administrative
Analyst; Tony Beattie, Senior Deputy City Attorney.
___________________________________________________________________________
ATTACHMENTS: 1) Draft Letter from City to Washington State Supreme Court
10210 E Sprague Avenue Spokane Valley WA 99206
Phone: (509) 720-5000 Fax: (509) 720-5075 www.spokanevalleywa.gov
Email: cityhall@spokanevalleywa.gov
October 30, 2024
Washington State Supreme Court
PO Box 40929
Olympia, WA 98504Sent via email to: supreme@courts.wa.gov
Re:Comments to proposed changes to the Washington State Supreme Court’s adopted
Standards for Indigent Defense
Dear Honorable Justices:
The City of Spokane Valleyvalues the work of public defenders, and acknowledges their
tireless efforts to protect the rights of the accused. While the City is sensitive to specific
issues faced by jurisdictions tasked with public defense at the felony level, the City is
responsible for providing public defense for misdemeanor and gross misdemeanor
crimes, and this letter will focus on that area.
The standards as adopted in 2012 exist to ensure base elements of effective representation
across the State. In order to adopt these proposed standards, the City believes there needs
to be evidence that: a) there is a crisis in vacancies of public defender positions across the
state leading to unmanageable caseloads;or, b) the standards themselves do not do
enough toguarantee a defendant’s right to counsel enshrined in the Sixth Amendment.
Neither of these contentions have been clearly identified to be a state-wide issue
requiring the proposed drastic changes to the standards governing public defenders.
Neitherthe WSBA nor the National Public Defense Workload Study by the RAND
Corporation (“RAND Study”), identified as the primary basis for the proposed standards,
has clearly looked at quantifiable data for such issues in Washington. The Supreme
Court should not adopt any changes to the standards until an appropriate Washington-
centric study and analysis is completed on these points.
There is no evidence that there is a crisis of vacancies or quality representation
throughout the state.
Commenters in support of the proposed changes cite difficulties in hiring and retaining
public defenders. No one disputes that it is difficult to retain any member of the criminal
justice system. For instance, it is well-documented that cities and counties across the
state are struggling to fill vacant positions for police officers, often competing with one
another for the few available applicants, and offering historic hiring and retention
bonuses.
The City has made tremendous strides in filling vacant police officer positions utilizing
higher pay, hiring bonuses, lowering barriers to become an officer, and utilizing
schedules and benefits to enhance officer work/life balance. In those agencies where
public defender recruitment and retention may be an issue,these tools would also be
effective at filling public defender vacancies.Additionally, public defense attorneys
qualify for loan forgiveness after ten years of making payments, but there are
opportunities for expanding loan forgiveness or even loan payments to enhance
recruitment and retention of public defenders. These types of solutions are legislative
issues and ones that the Washington Legislature and OPD should consider, promote, and
support as appropriate.
However, it does not appear that this issue, specifically related to public defenders,is
pervasive across the state, or common among any number of jurisdictions. For example,
the Cityof Spokane Valleyhas not experienced this level of alarm when it comes to
hiring and retaining public defenders. The Cityof Spokane Valleycurrently contracts
with Spokane County for public defense. As ofOctober2024, the Spokane County,
Public Defender’s Office hada fully staffed group of misdemeanor attorneys. That said,
the proposed caseloads will createapproximately 23 more misdemeanor attorney
vacancies, 12.5 investigatorsvacancies, 14 new mitigation specialist or social worker
vacancies, and 8.5 paralegalsvacancies.
Given the significant investment that will be required to meet these requirements, local
agencies such as Spokane Valleywillhave to forego funding in other areas of the
criminal justice system. This will create further crises throughout the entire system.
Without a corresponding increase in prosecutors, prosecutors will be forced to dismiss or
forego filing cases, effectively leading to the decriminalization ofmanymisdemeanors
and gross misdemeanors.
There is no evidence that publicdefenders are failing to provide constitutionally required
representation. Upon reviewing the discipline notices published on the WSBA website,
there does not appear to be one public disciplinary notice concerningany of the Spokane
County public defenders in the last 10 years. Further, no complaintshavebeen provided
that have not been addressed as required by RCW 10.101.030 and Spokane County Code
1
(“SCC”) 1.17A.160. Additionally, the City of Spokane Valley is not aware of any
situation where public defenders have failed to sign certifications of compliance under
the current standards. Other comments submittedby other jurisdictionsindicate similar
2
experiences.
If there are issues in certain jurisdictions with hiring and retaining public defenders,or
isolated crises of constitutional magnitude,such a local issue should not be resolved at
the state level in a way that creates an issuefor nearly every other jurisdiction statewide,
especially for those agencies like Spokane Valley that are not currently experiencing such
problems.
1
SCC 1.17A.060 provides “The public defender’s office and counsel for defense shall promptly respond to
clients who make complaints and should keep a written record of the complaints and the response.”
2
See, e.g., Comments from the City of Kent, October 8, 2024.
In order to determine whether such an issue exists in the first place, an appropriate study
is necessary. Such a study can be done in short order because a significant amount of
necessary data is already available.
The RAND Study is not the appropriate study to rely on for Washington
The RAND Study, on which theproposedstandards are based, concludes that the
problem with excessive caseloads is that they do not allow public defenders to “give
appropriate time and attention to each client,” which results in less than full
3
investigations, unfiled motions, and poor representation. Yet, other than rare anecdotal
evidence, no data was presented by the WSBA that these concerns are a pervasive trend
in Washington.
Critically, neither the WSBA proposed standards nor the RAND Study considersthe effect
on an attorney’s time per case when adding all of the new support staff thecurrent
proposal requires. Adding support staff should greatly reduce the average time dedicated
to each case.
The proposedcaseloadlimitsalsodo not take into account that the ultimate decision to
resolve a case or go to trial remains with the defendant.RPC 1.2. Formisdemeanors, the
consequences of the pending charge may be worse than any result. The choice to sit in
jail, or show up to another pretrial hearing when thedefendantcould lose their job, their
housing, or their children, is the choice of the client. The caseload standards as proposed,
and the RAND Study, simply ignore theseand other realities.
Ultimately, the WSBA’s recommendations fail to heed the warning of the RAND Study
on which these changes are based: “\[t\]o use this study effectively, jurisdictions should
begin by gathering basic data on their providers’ caseloads and attorney hours available
and then go through the process…to assess whether attorney staffing levels are
4
appropriate and establish standards, limits, or review processes to avoid overload.”
The WSBA provides no state-specific evidence supporting the contention that
constitutionally deficient representation is prevalent, nor any data to support the specifics
recommended in this overhaul. Utilizing a methodology based on anecdotal evidence
and guestimates from out-of-state attorneys is inappropriate by the RAND Study’s own
admission.
The City proposes a statewide study because there is lack of consensus on not only the
source of theissue, but whether an issue exists in the first place, and because the
necessary data is available.
What follows is a short, non-inclusive list of valuable information that the WSBA, and
the Office of Public Defense (OPD) currently has access to:
3
RAND Study at xv.
4
Id. (emphasis added).
The WSBA’s Office of Disciplinary Counsel reviews grievances filed against
attorneys, yet there is no historical evidence presented of grievances filed against
public defenders, let alone an increase since the original SID were adopted in
5
2012.
The number of attorneys who refused to certify to the court that they were
6
meeting the current Court promulgated standards.
Previous WSBA Standard Eight: “The legal representation plan shall require that
the defense attorney or office maintain a case-reporting and management
information system which includes number and type of cases, attorney hours and
disposition.This information shall be provided regularly to the Contracting
Authority and shall also be made available to the Office of the Administrator of
the Courts. Any such system shall be maintained independently from client files
7
so as to disclose no privileged information.”
8
The number and type of complaints lodged against public defenders.
A simple search of the clerk’s office in any jurisdiction could provide data related
to the number of continuances granted for each type of case and the reasons for
those continuances.
All of this information is critical to understanding whether a crisis of constitutionally
deficient representationactually exists in Washington. If such a crisis does exist, further
study of the available data would inform appropriate solutions, whether that be
amendmentsto the standards, the way in which specific local jurisdictions provide the
required services, or other recommendations potentially whollyunrelated to public
defense, such as the effect ofalternative case resolutionsor increased sentenceson the
number of certain casesfiled in each jurisdiction. Successful outcomes resulting in
rehabilitation andlow recidivism means less need for public defenders. However, until
the study is complete, we just do not have the information necessary to make such an
assessment.
The Judicial Branch’s own OPD admits and requested sucha state-specific study in order
to fully inform any statewide solution. In its 2024 supplemental budget request, OPD
responsibly proposed:
5
Out of 37 WSBA published discipline notices in 2023, only one attorney appears to have been
reprimanded for representation related to a criminal matter. The remainder of the discipline was largely for
reciprocal discipline taken by another state’s bar association, converting client funds to personal use, trust
management violations, and failure to communicate with clients and exercise diligence regarding various
family law or other civil cases.
6
These are filed quarterly and are available at every public defense office.
7
Many jurisdictions adopt the WSBA Standards for Indigent Defense by reference or specifically require
the maintenance of attorney activity or time records consistent with Standard Eight. For example: City of
Spokane Municipal Code 03.11.010; King County Code 2.60.026; Whatcom County Code 2.09.070;
Thurston County Code 10.100.080; Renton Municipal Code 3-1-6; see also SCC 1.17A.090 (explicitly
requiring the same reporting).
8
RCW 10.101.030 requires standards to include “reports of attorney activity”, and “disposition of client
complaints.”Again, manyjurisdictions, in order to comply with these requirements in state statute,
specifically adopted the WSBA standards, or reiterated the same through their own code language. See
SCC 1.17A.160 (“The public defender’s office and counsel for defense shall promptly respond to clients
who make complaints and should keep a written record of the complaints and the response.”)
\[O\]ne-time funding to contract with an independent subject-matter expert
organization to conduct a statewide evaluation of county and city public
defense services. Using an objective perspective founded in state and
national public defense standards and an understanding of public defense
systems in other states, the selected organization will take a ‘deep dive’
look into a sample of representative jurisdictions in Washington…. At the
conclusion of the evaluation the organization will submit a report to the
Legislature identifying current barriers to effective representation, and will
recommend local government and state government solutions for effective
9
strategies to ensure constitutionally sufficient services.
And, as recent as September 24, 2024, OPD again acknowledged the need for a study:
There is no consensus amongst the defense community about the problems
in public defense…because of all the differences between 39 counties and
200 cities, each location is structured completely differently. You get, um,
defense directors right now that say, hey, we really don’t need anything,
we’re doing okay, except for maybe recruiting, whereas I would have
10
completely different view based on my experiences.
Washington is similarly situated as the seventeen other states, including Idaho, which
conducted state-focusedstudies cited by the RAND Study. They faced similar
challenges, but all found a way to complete a study. As stated above, WSBA and OPD
have the information available to evaluate whether a problem exists throughout
Washington. Until evidence of a crisis of constitutional magnitude across the state is
presented,local jurisdictions should retain control over the services they provide within
the confines of the current standards.
Finally, the City recommends theCourt consider adopting, in some form, proposed
Standards 8, 11, and 15. These standards were previously reserved by the Court, and
present an opportunitytoenhance data collection and support for public defense attorneys
while a study is conducted. Sucha measured approach speaks to concerns of both
proponents and opponents of the WSBA proposed rulesby shining a light on the state of
public defense services, and allowing cities and counties to tailor support for public
defenders based on the unique circumstances of their local jurisdiction.
CITY OF SPOKANE VALLEY
Pam Haley, Mayor
9
See “Washington State Judicial Branch 2024 Supplemental Budget.”
10
See, House Civil Rights & Judiciary Committee, September 24, 2024, at https://tvw.org/video/house-
civil-rights-judiciary-2024091187/at 48:57.
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: Oct. 29. 2024 Department Director Approval:
Check all that apply: consent old business new business public hearing
information admin. report pending legislation executive session
AGENDA ITEM TITLE:2025 TPA Budget & Work Plan –Consultant Scopeand Fee Proposals
GOVERNING LEGISLATION: Chapter 3.21 SVMC, RCW 35.101
PREVIOUS COUNCIL ACTION TAKEN:
On Aug. 15, 2024, city staff proposed to the Hotel Commission a 2025 TPA budget of
$1,275,000 based on projected tourism travel and historical revenue generation. City staff
also proposed the 2025 Work Plan incorporate existing contracts with 116 & West and
Spokane Sports in 2025 (with new scope and fees) to implement TPA programs and
services. The Commission recommended that City Council approve the proposed 2025
TPA Budget and Work Plan.
On Sept. 3, 2024, City Council heard a recommendation from city staff to utilize a 2025
TPA budget of $1,275,000 and 2025 Work Plan to renew existing contracts with 116 &
West and Spokane Sports (with new scope and fees) to implement TPA programs and
services. By consensus, Council recommended a motion consideration move forward.
On Sept. 10, 2024, Council approved a 2025 TPA budget of $1,275,000 and 2025 Work
Plan to renew existing contracts with 116 & West and Spokane Sports (with new scope
and fees) to implement TPA programs and services.
On Sept. 19, 2024, the TPA Commission heard a presentation from Spokane Sports to
utilize $400,000 in 2025 TPA funding for sports recruitment and marketing. The
Commission unanimously approved a recommendation that City Council authorize the
allocation of up to $400,000 in TPA revenue in 2025 to Spokane Sports for sports
recruitment and marketing services.
On Oct. 17, 2024, the TPA Commission heard a presentation from 116 & West to utilize
$875,000 in 2025 TPA funding for destination marketing. The Commission unanimously
approved a recommendation that City Council authorize the allocation of up to $875,000
in TPA revenue in 2025 to 116 & West for destination marketing services.
BACKGROUND:
City Council approved a 2025 TPA budget of $1,275,000 and 2025 Work Plan to renew existing
contracts with 116 & West and Spokane Sports (with new 2025 scope and fees for services) on
Sept. 10, 2024. The recommended 2025 TPA budget of $1,275,000 was based on projected
tourism travel and historical revenue generation. In the Sept. 10 presentation to Council, city staff
indicated that the TPA Hotel Commission would hear proposals for 2025 scope and fees from the
two consultants that provide TPA-related marketing services – 116 & West and Spokane Sports
– at its September and October meetings, and city staff would bring forth the TPA Commission’s
recommendations to City Council in late October.
The TPA Commission heard a proposal on Sept. 19, 2024,from Spokane Sports to utilize
$400,000 in 2025 TPA funds in 2025 for sports recruitment and marketing. The Commission
recommended that City Council approve the allocation of this funding.
The TPA Commission heard a proposal on Oct. 17, 2024, from 116 & West to utilize $875,000 in
2025 TPA funds for tourism and destination marketing services. The TPA Commission
recommended that City Council approve the allocation of this funding.
Should City Council approve these proposed 2025 expenditures for TPA-related marketing
services, city staff will need time to complete amendments before Dec. 31, 2024, to extend the
existing contracts with 116 & West and Spokane Sports through Dec. 31, 2025.
OPTIONS: Consensus for staff to bring forth a motion to authorize the City Manager or his
designee to utilize 2025 TPA revenue to execute a contract amendment up to $875,000 with 116
& West for 2025 destination marketing services, and a contract amendment up to $400,000 with
Spokane Sports for 2025 sports recruitment and marketing services, or take other action as
deemed appropriate.
RECOMMENDED ACTION OR MOTION: Consensus for staff to bring forth a motion to authorize
the City Manager or his designee to utilize 2025 TPA revenue to execute a contract amendment
up to $875,000 with 116 & West for 2025 destination marketing services, and a contract
amendment up to $400,000 with Spokane Sports for 2025 sports recruitment and marketing
services
BUDGET/FINANCIAL IMPACTS: Funding $1,275,000 to support TPA programs in year 2025
from TPA Fund #109. The city’s Finance Department is projecting TPA revenues of $1,300,000
in the city’s 2025 Budget, but recommends limiting allocated expenditures to $1,275,000. A
reserve of $325,000 will be maintained for cash flow purposes. These amounts are consistent
with the draft 2025 Budget worksheets presented to City Council by the Finance Director.
STAFF CONTACT: Lesli Brassfield, Tourism and Marketing Manager
ATTACHMENTS:
PowerPoint Presentation
2025 TPA Budget and Work Plan
SPOKANE SPORTS
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 29, 2024 Department Director Approval:
Check all that apply: consent old business new business public hearing
informationadmin. reportpending legislationexecutive session
AGENDA ITEM TITLE: Admin Report: Homeless Program Update
GOVERNING LEGISLATION: Substitute Senate Bill 5386 (amending document recording fee
statutes in 2023); requirements for adopting a local plan RCW 43.185C.050, RCW 43.185C.080,
RCW 43.185C.160; Affordable and Supportive Housing Sales and Use Tax Credit RCW
82.14.540; Chapter 3.06 SVMC; and Resolution No. 23-009.
PREVIOUS COUNCIL ACTION TAKEN: July 25, 2023, City Council adopted Resolution No. 23-
009 to assume control over document recording fees and to establish a homeless housing
program. August 22, 2023, Administrative report discussing regional homeless housing plan.
September 12, 2023. Motion consideration on May 28, 2024 to award homeless outreach contract
to Frontier Behavioral Health.
BACKGROUND:
In 2024, the county-wide Point In Time (PIT) count was conducted from January 22-27. The PIT
counts all persons staying in shelters, transitional housing, and those living on the streets. The
2024 PIT found a decrease from 2,390 individuals in 2023, to 2,021 individuals in 2024, a 15%
decrease overall. The 2024 count found a decrease of unsheltered homelessness (54%
decrease), and an increase in sheltered homelessness (10% increase). With continued financial
pressure on low-earning households, combined with recent reductions in shelter bed space
across the entire homeless response system, we expect that the number of households
experiencing housing instability and homelessness will rise based on the following factors:
Central Valley School District’s School social worker has already identified 215 students
who fit the McKinney-Vento Act’s definition of homelessness this school year, which
includes households that are doubled-up, couch surfing, staying in a hotel. etc. In
comparison, Central Valley identified 449 students that meet this definition of homeless in
the entire 2023-2024 school year.
Partners Inland Northwest now serves approximately 185 households each day at their
foodbank. Of those, they see an average of 17 new households that they have not served
before each day.
Family Promise is serving households from Spokane Valley that are on average about
30% larger than the households they serve from outside Spokane Valley. Housing these
families is hampered by low vacancy rates, particularly for households that require 3-4
bedroom units.
The H&H Coordinator and Homeless Outreach Team are regularly fielding calls form
desperate parents who are living in vehicles with children, seniors who are facing eviction
after rental increases outpaced their social security income, and women remaining in
dangerous situations because they are unable to find other viable housing options.
Housing affordability continues to impact many Spokane Valley households. This includes
households that are employed (7.8% of all those we have surveyed), and those receiving
social security income (14.9% of all those we have surveyed).
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Fentanyl continues to ravage many parts of the community, including playing a significant
role in many of the more visible and resource-intensive homelessness-related incidents
that are encountered. The highly addictive nature of fentanyl also has implications for
clients’ willingness or ability to voluntarily enter treatment.
Spokane’s regional shelter system is contracting, with significant reduction of beds across
multiple shelter providers. The TRAC shelter is closing at the end of October, which will
result in a loss of 250-350 low-barrier beds. Family Promise and the House of Charity
have also seen significant reductions in bed space recently. Currently there are no shelters
for single adults who are with a partner of the opposite sex, or who have a pet. Further,
the only low-barrier shelter for men that is available (Truth Ministries) is nighttime-only.
Just recently, the region indefinitely paused distribution of any future federally-funded
Housing Choice Vouchers. These vouchers are used by 19 different area agencies to
place families, people with disabilities, seniors, and others who are either homeless or at
risk of homelessness into long-term housing. Because vouchers are tied to local market
rates, the cost of maintaining existing vouchers increases when rental costs increase.
Family Promise has housed five households (15-20 people) each month with these
vouchers, and YWCA has housed 38 domestic violence survivors/households with these
vouchers so for this year. 41% of all voucher recipients nation-wide are children.
Upcoming inclement weather.
HOMELESS OUTREACH TEAM
The City of Spokane Valley’s homeless outreach team consists of a dedicated Homeless
Outreach Officer who works directly with homeless outreach social workers. The outreach team
is in daily contact with the Housing & Homeless (H&H) Coordinator, who serves as a point of
contact for community members and coordinates the city’s response to community concerns
related to homelessness in the city.
The outreach team is critical for the city’s ability to respond effectively and efficiently to community
concerns. Calls for assistance can come from the City’s “Report A Concern” website and App.
Citizens, community partners and businessowners often submit requests by phone and/or email
and direct emails/calls/texts to City Hall and Police Department staff. The City receives dozens
of requests each week for assistance with homeless-related issues. The outreach team also
proactively checks known hot-spots when time allows. Further, after initial contact is made with
someone experiencing homelessness, significant follow-up may be required to connect the
person with housing and other needed services.
On July 1, 2024, the City entered into a one-year contract for homeless outreach services with
Frontier Behavioral Health (FBH). In the first months of the contract FBH hired 1.5 FTEs for the
case worker positions, trained the new staff, signed a one-year lease agreement with Partners
Inland NW for office space at their Spokane Valley location, began coordinating meetings with
other area outreach providers to coordinate care for clients, and began using the city’s data
collection tools in the field.
In June of 2024, the US Supreme Court overturned the Martin v. Boise decision held that the
Eighth Amendment’s Cruel and Unusual Punishment Clause does not prohibit the enforcement
of generally applicable laws regulating camping on public property. The decision does not impact
how the city’s homeless outreach program or requires changes to the municipal code. . .
Specifically, a close look was taken at how enforcement of ordinances related to camping and
storage of personal items on public property might be effected.
Some of the most challenging issues encountered by the outreach teams are:
Page 2 of 3
Illegal camping on public properties owned by other government entities (DOT, State
Parks, County Parks, DNR) continues to be a challenge for the homeless outreach team.
Some of these partner agencies have increased staffing and response in the region. But
even with these additional resources, SVPD is often the most responsive and available
enforcement agency when dealing with problems inside city limits. With the exception of
DOT, no other partner agency has a dedicated cleanup crew, meaning that the City is
often in a position where city crews clean up encampments at our expense, or it doesn’t
get addressed in a timely manner.
Encampments on private property is an ongoing challenge. Private parcels that are known
to have active camps, fires, deaths, and uncontrolled hazardous material are spread
across the city. In all of these cases, there is no resident on the property, and the parcels
are generally large, undeveloped, and owned by absentee owners. Union Pacific Railroad
is one of the worst offenders. If activity is not visible from the Right of Way, there is little
recourse to address known hazards on these parcels.
Lack of any legal space where individuals sleeping in a vehicle can park overnight. The
outreach team regularly encounters households in vehicles, including families with
children, seniors, employed residents, and others. In cases where people are employed,
working with service providers, or vulnerable, the lack of a parking location can result in
loosing contact with these households, or lost opportunities for employment, housing, or
school attendance.
Lack of space at sobering/detox facilities to take individuals to when they accept services.
Staff will describe the homeless outreach approach and data collected by the City apps and the
homeless outreach team at the council meeting.
OPTIONS: Discussion
RECOMMENDED ACTION OR MOTION:
BUDGET/FINANCIAL IMPACTS: The 2024 annual amended budget includes total projected
revenues of $290,000 in the Homeless Housing Program Fund #110. The Homeless Outreach
Services contract runs June 2025. In the 2025 budget the City anticipates annual local recording
revenues of approximately $300,000 in Fund #110.
STAFF CONTACT: Eric Robison, Homeless and Housing Coordinator; Josh Pratt, SVPD
Homeless Outreach Officer
ATTACHMENTS: PowerPoint Presentation
Point in Time Count Highlights pdf
Page 3 of 3
Background
Trends and challenges
Trends and challenges, continued
Program data and outcomes
Homeless Outreach Officer Data
Lower utilization of stabilization services in 2023/24 partly due to lack of available
:
e
t
o
Nspace when people agreed to go, and increased challenges related to fentanyl.
Homeless Outreach Officer Outcome Data
Frontier Health Behavioral Outcomes
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 29, 2024 Department Director Approval:
Check all that apply: consent old business new business public hearing
informationadmin. reportpending legislationexecutive session
AGENDA ITEM TITLE: Interlocal Agreement re: STA Use Fiberoptic Facilities Owned by
the City
GOVERNING LEGISLATION: RCW 39.34.080
PREVIOUS COUNCIL ACTION TAKEN: Council previously approved a 10-year ILA for the
same purpose with an effective date of July 15, 2014.
BACKGROUND: In July of 2014, the City and STA executed an interlocal agreement (ILA)
authorizing and defining the terms under which STA is allowed to connect to and use one pair of
dark fiber for the purpose of facilitating communication about public transit business by and
amongst STA facilities. The original ILA contained a 10-year term that expired on or about July
15, 2024.
STA wishes to enter into a new ILA with the City. The proposed ILA is for an additional 10-year
term and contains substantially the same terms and conditions as the original ILA. Those terms
include STA agreeing to (a) bear all costs to repair and/or maintain its connection to the City’s
fiber facilities as well as the City’s fiber facilities that are damaged as a result of STA’s use, (b)
pay its pro-rata share of all maintenance costs for any fiber used by STA under the ILA, and (c)
indemnify and hold the City harmless for any claim, damage, loss, or injury arising out of the
negligent or intentional acts of STA and/or its agents.
OPTIONS: Discussion
RECOMMENDED ACTION OR MOTION: Discussion
BUDGET/FINANCIAL IMPACTS: N/A
STAFF CONTACT: Kelly Konkright, City Attorney
___________________________________________________________________________
ATTACHMENTS: Proposed Renewed Interlocal Agreement for STA to use Fiber Facilities
Owned by COSV
INTERLOCAL AGREEMENT FOR SPOKANE TRANSIT AUTHORITY TO USE FIBER
FACILITIES OWNED BY CITY OF SPOKANE VALLEY, AND OTHER MATTERS RELATING
THERETO
THIS INTERLOCAL AGREEMENT (hereinafter “Agreement”) is between the CITY OF SPOKANE
VALLEY, a Washington State municipal corporation, (hereinafter "City”) and SPOKANE TRANSIT
AUTHORITY, a Washington State political subdivision and special purpose district (hereinafter "STA"), and
jointly referred to as the "Parties."
RECITALS:
WHEREAS Chapter 39.34 RCW, Interlocal Cooperation Act, permits governmental units to make the
most efficient use of their powers by enabling them to cooperate with other localities on the basis of mutual
advantage to perform functions, and provide services and facilities to each other and the public; and
WHEREAS, the City owns fiber infrastructure that STA desires to use for telecommunication purposes
th
(voice, data, video) at the Pence Cole Valley Transit Center located at the northwest corner of 4Avenue and
University Road;
WHEREAS, it is in the operational and financial best interest of both Parties for the City to allow
STA to utilize one pair (two strands) of dark fiber for the purpose of communicating about transit business
with STA’s other facilities; and
WHEREAS, the City and STA entered into a 10-year interlocal agreement with an effective date
of July 15, 2014, which expired on July 15, 2024, (“Original Interlocal”) and the Parties desire to enter into
a new 10-year interlocal agreement with substantially the same terms and conditions as the Original
Interlocal;
NOW, THEREFORE, the Parties agree as follows:
1. PARTIES
A. City of Spokane Valley is a Washington State municipal corporation, referred to herein as
"City”, located at 10210 East Sprague Avenue, Spokane Valley, WA 99206.
B. Spokane Transit Authority is a Washington State political subdivision and special purpose
district known as STA, headquartered at Spokane Transit Administration Facility, 1230 West Boone
Avenue, Spokane, Washington.
2. PURPOSE AND RESPONSIBILITIES
The purpose of this Interlocal Agreement is to provide the terms under which the City will permit STA to utilize
one pair (two strands) of dark fiber for the purpose of STA communicating between the Pence Cole Valley
Transit Center (Valley Transit Center) at 4th Avenue and University Road, and STA's other facilities regarding
STA business. STA, through its contractor, has previously constructed the connection to the City's fiber
facilities at the City's fiber vault (the Vault), which is located in right-of-way in the south side of the Appleway
Boulevard corridor adjacent to the Valley Transit Center, as shown in Attachment A. The City fiber used by
STA connects the aforementioned Vault (Location A) to the WSDOT Vault located at the Sprague and
Interstate 90 interchange (Location B). The City has designated fibers 29-30 of this medium for this
purpose. There are no intermediate patches required to be maintained by the City between locations A and B.
3. COSTS
A. STA shall pay all costs related to constructing the connection to the City’s fiber facilities
from the Vault onto STA property. STA shall pay all costs of repair of said connection that may
be required as a result of damage to the Vault not caused by City’s negligence. If the Vault is
moved due to a City road capital project, STA will pay the costs related to constructing STA’s new
connection of one pair (two strands) of dark fiber to the City’s relocated fiber facilities and fiber
vault.
B. STA shall pay its pro-rata share of all maintenance costs for any fiber actually used under
this agreement.
C. STA agrees to reimburse the City within 30 days of mailing of any invoice for such
maintenance costs or installation costs incurred by the City.
4. TERM
This Agreement shall begin upon signature by both jurisdictions and shall extend 10 years and may be renewed
for additional 10 year terms upon written mutual agreement. Either Party may terminate this Agreement for
cause or functionality any time upon 180 days prior written Notice.
5. OWNERSHIP OF FACILITIES
The City shall continue to own all fiber strands, and STA shall have only a right to use the one pair of dark
fiber strands under the terms set forth herein. STA shall own the connection from its facilities at the Valley
Transit Center to the Vault.
6. LIABILITY
A. The City shall defend, indemnify and hold harmless STA, its officers, employees and agents,
from any claim, damage, loss, liability, injury, cost and expense arising out of the negligence or
intentional acts of the City, its officers, employees and agents in connection with the Agreement,
except to the extent of the negligence or intentional acts of STA, its officers, employees and agents. If
an action, claim or proceeding instituted by a third party is directed at work or action taken by the City
solely on behalf of STA, its officers, employees and agents, STA shall defend, indemnify and hold
harmless the City from any expenses connected with the defense, settlement, or monetary judgment
ensuing from such actions, claims, or proceedings.
B. STA shall defend, indemnify and hold harmless the City, its officers, employees and agents,
from any claim, damage, loss, liability, injury, cost and expense arising out of the negligence or
intentional acts of STA, its officers, employees and agents in connection with the Agreement, except
to the extent of the negligence or intentional acts of the City, its officers, employees and agents. If an
action, claim or proceeding instituted by a third party is directed at work or action taken by STA
solely on behalf of the City, its officers, employees and agents, the City shall defend, indemnify
and hold harmless STA from any expenses connected with the defense, settlement, or monetary
judgment ensuing from such actions, claims, or proceedings.
C. Each Party specifically assumes potential liability for actions brought by its own employees
against the other Party, and solely for the purposes of this indemnification, each Party specifically
waives any immunity under Title 51 RCW. The parties have specifically negotiated this provision.
D. In the event STA’s fiber connection to the City’s fiber network is compromised or service
lost for whatever reason up to the connection in the Vault, the City is obligated to make reasonable
efforts to restore connectivity. In such event, the City shall not be liable to STA for any
consequential damages caused by a disruption in service. Any loss of service resulting from
damage or other causes from the Vault into STA’s property shall be the responsibility of STA.
7.NOTICES
All Notices shall be in writing and served on any of the Parties either personally or by certified mail, return
receipt requested, at their respective addresses. Notices sent by certified mail shall be deemed served when
deposited in the United States mail, postage prepaid.
CITY: City Manager
City of Spokane Valley
10210 East Sprague Avenue
Spokane Valley, Washington 99206
STA: CEO or designee
Spokane Transit Authority
1230 West Boone Avenue
Spokane, Washington 99201
8. INSURANCE
STA is a member of the Washington State Transit Insurance Pool (Pool) along with 24 other public transit
agencies in Washington. STA obtains its insurance coverage from the Pool. The Pool is a public entity
enabled by RCW 48.62. It is regulated and overseen by the state Office of Risk Management. The Pool is
not a commercial insurer and is not rated.
During the course of this contract, STA will maintain coverage from the Pool for auto, general, and public
officials liability with limits no less than $10 million per occurrence.
STA shall require any contractor or subcontractors working on the City’s facilities or property to obtain
and provide proof of insurance against claims for injuries to persons or damage to property which may
arise from or in connection with the performance of the work hereunder by the contractor, its agents,
representatives, employees or subcontractors in the following minimum forms and amounts:
1. Automobile liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident covering all owned, non-owned, hired and leased
vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a
substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed
to provide contractual liability coverage.
2. Commercial general liability insurance shall be written on ISO occurrence form CG 00 01, shall
be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate, and
shall cover liability arising from premises, operations, independent contractors and personal injury
and advertising injury. City and STA shall be named as an additional insured under contractor’s
commercial general liability insurance policy with respect to the work performed for the STA.
3. Workers’ compensation coverage as required by the industrial insurance laws of the State of
Washington.
STA shall require that contractor’s insurance is to be placed with insurers with a current A.M. Best rating
of not less than A:VII. STA shall also require contractor to fax or send electronically in .pdf format a copy
of insurer’s cancellation notice within two business days of receipt to STA.
As evidence of the insurance coverage required by this Agreement, STA shall furnish an insurance
certificate from its risk pool to the City Clerk at the time STA returns the signed Agreement. The certificate
shall specify the amount of coverage and the deduction or retention level. If requested, complete copies
of insurance policies shall be provided to City. STA shall be financially responsible for all pertinent
deductibles, self-insured retentions, and/or self-insurance under its policy.
9.MISCELLANEOUS
A. Non-Waiver - No waiver by either Party of any of the terms of this Agreement shall be
construed as a waiver of the same or other rights of that party in the future.
B. Headings - Headings are inserted for convenience of reference only and are not to be deemed
part of or to be used in construing this Agreement.
C. Entire Agreement - This Agreement contains the entire understanding of the Parties. No
representations, promises, or agreements not expressed herein have been made to induce either Party
to sign this Agreement.
D. Modification - No modification or amendment to this Agreement shall be valid until put in
writing and signed with the same formalities as this Agreement.
E. Assignment - Neither Party may assign its interest in this Agreement without the express
written consent of the other Party.
F. Severability - In the event any portion of this Agreement should become invalid or
unenforceable, the rest of the Agreement shall remain in full force and effect.
G. Compliance with Laws - The Parties shall observe all federal, state and local laws, ordinances
and regulations, to the extent that they may be applicable to the terms of this Agreement.
H. Non-Discrimination - The Parties shall not discriminate in violation of local, state, or federal
law.
I. Venue - This Agreement shall be construed under the laws of Washington State. Any action
at law, suit in equity or judicial proceeding regarding this Agreement or any provision hereto shall be
instituted only in courts of competent jurisdiction within Spokane County, Washington.
J. Counterparts - This Agreement may be executed in any number of counterparts, each of
which, when so executed and delivered, shall be an original, but such counterparts shall together
constitute but one and the same.
K. Organization with Separate Entity and Powers - No new or separate legal or administrative
entity is created to administer the provisions of this Agreement. Real or personal property acquired
for purposes of this Agreement shall be held and disposed of as set forth herein.
L. Agreement to be Filed - The City shall file this Agreement with its City Clerk. STA shall file
this Agreement with the Spokane County Auditor.
M. Financing - Each Party shall be responsible for the financing of its contractual obligations
under its normal budgetary process.
N. Property Upon Termination - Title to all property acquired by any Party in the performance of
this Agreement shall remain with the acquiring Party upon termination of the Agreement.
Dated: CITY OF SPOKANE VALLEY
By:
John Hohman, City Manager
Attest: Approved as to form:
City ClerkKelly E. Konkright
City Attorney
Dated: SPOKANE TRANSIT AUTHORITY
By:
E. Susan Meyer – Chief Executive Officer
Attest: Approved as to form:
Dana Infalt - Clerk of the AuthorityMegan Clark - Legal Counsel