2010, 06-01 Study SessionAGENDA
SPOKANE VALLEY CITY COUNCIL
STUDY SESSION FORMAT
Tuesday, June 1, 2010
6:00 p.m.
CITY HALL COUNCIL CHAMBERS
11707 East Sprague Avenue, First Floor
(Please Silence Your Cell Phones During the Meeting)
DISCUSSION LEADER SUBJECT /ACTIVITY GOAL
1. Mike Stone Greenacres Park Design Presentation
2. Mike Connelly SRTC (Spokane Regional Transportation
Council) Update
3. Mayor Towey Advance Agenda
4. Greg Bingaman Broadcasting Option
5. Greg Bingaman Computer "Notebook" Training
6 Information Only (will not be discussed or reported):
(a) 2011 budget (b) Paperless Council Agendas
7. Mayor Towey Council Check in
8. Mike Jackson City Manager Comments
9. EXECUTIVE SESSION: Pending Litigation [RCW 42.30.110(i)]
ADJOURN
Discussion /Information
Discussion /Information
Note: Unless otherwise noted above, there will be no public comments at Council Study Sessions. However, Council always
reserves the right to request information from the public and staff as appropriate. During meetings held by the City of Spokane
Valley Council, the Council reserves the right to take "action" on any item listed or subsequently added to the agenda. The term
"action" means to deliberate, discuss, review, consider, evaluate, or make a collective positive or negative decision.
NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other
impairments, please contact the City Clerk at (509) 921 -1000 as soon as possible so that arrangements may be made.
Discussion /Information
Discussion /Information
Discussion / Information
Discussion /Information
Discussion /Information
(c) Bicycles on Sidewalks
Study Session Agenda, June 1, 2010 Page 1 of 1
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: June 1, 2010
City Manager Sign -off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation
AGENDA ITEM TITLE: Greenacres Neighborhood Park Master Plan
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: None
BACKGROUND: Staff has been working with the Greenacres neighborhood for several
years regarding the design and development of Greenacres Neighborhood Park. The
need for this park was identified in the 2006 Park and Recreation Plan. A state
Recreation and Conservation matching grant was obtained in 2007 for the purchase of
the 8.3 acres that currently make up the park.
To date, the City has received $500,000 in direct appropriations from the state
legislature for the development of Phase 1. Staff has been working on obtaining
additional grant funding to complete the Phase 1 development.
Landscape Architect Mike Terrell was hired to lead a public process to develop the final
master plan for Greenacres Neighborhood Park. The public process has been
extremely well attended and the plan that has been produced reflects the input received
through a series of public meetings. Development will occur with at least two phases.
OPTIONS: 1) provide additional direction to staff on park master plan.
RECOMMENDED ACTION OR MOTION: Council discussion
BUDGET /FINANCIAL IMPACTS: Master Plan costs for the Greenacres Park Master
Plan are included in the 2010 Parks Capital budget. Phase 1 Development is estimated
to cost $1,546,000 which includes a $216,000 contingency. Funding options for Phase
1 have not been determined yet.
STAFF CONTACT: Mike Stone, Parks and Recreation Director
ATTACHMENTS: PowerPoint Presentation
GREENACRES
NEIGHBORHOOD PARK
MASTER PLAN
Spokan�"
jUalley
Parks and Recreation Department
A Michael Terrell. Landscape Architect
142 1 N. Meadowwood Lane, Suite 150
Liberty Lake, 99019
(509)922 -7449 49
GREENACRES NEIGHBORHOOD PARK
MASTER PLANNING
0
Park Visioning (4/7/10)
■ 46 neighbors attended
■ Conceptual Plan Presentation (4/21/10)
■ 27 neighbors attended
• Preliminary Plan Open House (5/12/10)
■ 71 neighbors attended
■ Over 100 surveys returned
GREENACRES NEIGHBORHOOD PARK Michael Terrell. Landscape Architect
ley MASTER PLAN 1421 N. Mead WA 9 0d Lane, suite 150
A Liberty Lake, 9019
(509)922 -7449 49 9
Master Plan
Play Areas
Restrooms
Parking lot
Picnic Pavilion
Paths and walkways
Athletic Fields (multi -use)
Basketball court
Tennis court
Disc Golf
GREENACRES NEIGHBORHOOD PARK
ley MASTER PLAN
A Michael Terrell. Landscape Architect
142 1 N. Meadowwood Lane, Suite 150
Liberty Lake, 99019
(509)922 -7449 49
Greenacres Neighborhood Park
Master Plan
8.3 Acres
atential Improvements:
Parking Lot
Playground
7 -12 Play area
Tot play area
■ Water Play / Splash Pad
Swings with tat swing
15'x15'sholter with picnic tables
Restrooms
Community Garden
Tennis Court
Basketball Court
Informal Amphitheater
40'x60' Shelter and Stage
0. Baseball Field
1. Multi-Lis" Play Field (300'x165')
2. Walking Path
3. Skate park
4, Passive and Active Open Space
5. Disc Golf (Nine Hales)
# 4.0 * 4
r
s R
0
0
40
40
4 •.
.. T
r r
i
] GREENACRES NEIGHBORHOOD PARK 1 N Mead Suite 150
��alley MASTER PLAN Liberty Lake, WA 99019
(509) 922 -7449
Greenacres Neighborhood Park
Phase I
I Improvements
Parking Lot
Playground
■ 7-12 Play area
Tot play area
Water Play / Splash ?ad
■ Swings with tot swing
R.
,tro oms
Inform Amphitheater
40'x60 shelter and Stage
Multi -Use Play Field (300'x165')
Walking Path
Passive Open Space "I -
;� , � n or—,;
t,41
49 j
40 0 0 f ,
j
r
1p GREENACRES NEIGHBORHOOD PARK
ky MASTER PLAN
A Michael Terrell Landscape Architect
1421 N Meadowwood Lane, Suite 150
Liberty Lake, WA 99019
(509) -7449 49
Phase
Preliminary Budget
• Athletic Fields: $70,000
• Buildings and Construction: $250,000
• General Site Improvements: $200,000
• Parking and Roads: $240,000
(includes frontage improvements on Boone and Long)
• Play Areas: $220,000
• Site Preparation: $65,000
• Sport Facilities (Disc Golf): $10,000
• Utilities: $40,000
• A &E /Sales Tax: $235,000
• Contingency: $216,000
• Phase 1 Grand Total Estimate: $1,546,000
GREENACRES NEIGHBORHOOD PARK 1 N lTer ad o dscape , Su Architect
ley MASTER PLAN 1421 N. Meow ad 9 0d Lane, suite 150
A Liberty Lake, 49 99019
(509)922 -7449
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: June 1, 2010 City Manager Sign-off
Item: Check all that apply: ❑ consent ❑ otd business ❑ new business ❑ public hearing
❑ information admin. report [:] pending legislation
AGENDA ITEM TITLE: SRTC Interloca[ Agreement
GOVERNING LEGISLATION: See previous materials provided.
PREVIOUS COUNCIL ACTION TAKEN: The current Interlocal was agreed to in 200 SRTC
presented changes to the Agreement at a previous Council meeting
BACKGROUND: The parties are currently negotiating a new proposed draft SRTC Agreement.
Copies of the draft Agreement and Memorandum from Stanley Schwartz to SRTC Board is
attached and will be addressed by the City Attorney,
OPTIONS: Council information,
RECOMMENDED ACTION OR MOTION: Council discretion
BUDGET/FINANCIAL IMPACTS: Not Calculated for this presentation.
STAFF CONTACT: Mike Conn
ATTACHMENT& Exhibit A — Draft Inter[ocal Agreement
Exhibit B — Memorandum
Return To:
Spokane Regional Transportation Council
221 W. First Avenue, Suite 310
Spokane, WA 99201
AN INTERLOCAL AGREEMENT AMONG SPOKANE COUNTY,
CITY OF SPOKANE, CITY OF SPOKANE VALLEY,
WASHINGTON STATE DEPARTMENT OF TRANSPORTATION,
SPOKANE TRANSIT AUTHORITY, AND OTHER CITIES AND
TOWNS WITHIN SPOKANE COUNTY, TO FORM THE
SPOKANE REGIONAL TRANSPORTATION COUNCIL, DEFINE
ITS ORGANIZATION AND POWERS, AND iTS COUNCIL
JURISDICTIONAL AREA.
THIS AGREEMENT, is made and entered into among the County of
Spokane, a political subdivision of the State of Washington, hereinafter referred
to as the "County," the City of Spokane, a municipal corporation of the State of
Washington, the City of Spokane Vallpy, a non-charter code city of the State of
Washington, he Washington State Department of Transportation, an agency of
the State of Washington, hereinafter referred to as "VVSDOT," the Washington
State Transportation Commission, hereinafter referred to as `VVSTC", the
Spokane Transit Authority, a municipal corporation of the State of Washington,
hereinafter referred to as "STA," and other incorporated towns and cities
located within Spokane County, hereinafter referred to as "Other Members,"
jointly, along with the County, City of Spokane, STA and WSDOT are
collectively referred to as the "Members."
W I T N E S S E T H
WHEREAS, pursuant to the provisions of chapter 39,34 RCVV, two or
more public entities may jointly cooperate to perform functions which each may
individually perform; and
WHEREAS, on ALIgUSt 10, 2005, the President of the United States
signed the Safe, Accountable, Flexible, Efficient, Transportation Efficiency Act:
a Legacy for Users (SAFETEA-LU), which provided authorization for highways,
highway safety, and mass transportation and enunciated a policy `[flo develop a
National Intermodal Transportation System that is economically efficient,
environmentally sound, provide the foundation for the nation to compete in the
(50151768: 1 1 Page I M'16
Exhibit A
global economy and will move people and goods in an energy efficient manner;"
and
WHEREAS, in 1962, Federal transportation legislation required the
establishment, by agreement between the Governor of the State of Washington
and units of general purpose local government, of a Metropolitan Planning
Organization (MPO), which in cooperation with the State of Washington, shall
develop transportation plans and programs for urbanized areas of Washington
State and
WHEREAS, Ch. 47.80 RCW authorizes the formation of a Regional
Transportation Planning Organization (RTPO) by voluntary association of local'
governments within a county; provided each RTPO shall have as members the
county and at least sixty percent of the cities and towns within the RTPO's
boundaries, representing a minimum of seventy-five percent of the cities' and
towns' population; and
WHEREAS, each RTPO formed by local governments shall create a
transportation policy board to provide policy advice to the RTPO and shall allow
representatives of major employers within the region, the department of
transportation, transit districts, port districts, and member cities, towns, and
counties within the region to participate in policy making; and
WHEREAS, among other duties, each RTPO shall: (i) develop and
periodically update a regional transportation plan in cooperation with the State
department of transportation, providers of public transportation and high
capacity transportation, ports, and local governments within the region and shall
(J) designate a lead planning agency to coordinate preparation of said regional
transportation plan and carry out the other responsibilities of the organization;
and
WHEREAS, RCVV 47.80.020 provides that the RTPO in an urbanized
area shall be the same as the MPO designated for federal transportation
planning purposes; and
WHEREAS, pursuant to the above referenced state and federal laws, the
Members are desirous of establishing a regional transportation council
("Council") to carry out those responsibilities of the MPO as provided for in
Federal Transportation legislation as well as other responsibilities determined
by the Council,
fSO151768; 1 I Page 2 of 16
NOW, THEREFORE, in consideration of the fol'lowing terms and conditions, t
include the above recitals, which are incorporated herein as__a_p_art of this
Agreement, it is agreed among the Members�lews:
Section 1: NAMEIORGANIZATION
A voluntary association and joint board,, comprising representatives of
the County, City of Spokane, City of Spokane Valley, Washington State
Department of Transportation (WSDOT), Washington State Transportation
Commission (VVSTC), Spokane Transit Authority (STA), and Other Members is
hereby created and shall be known as the Spokane Regional Transportation
Council, referred to hereinafter as the "Council."
Section Z. PURPOSE
Recognizing that coordinated transportation planning of the County,
Cities and Towns, WSDOT, WSTC, STA and Other Members are necessarily
interwoven and interdependent and that the interests of all citizens will best be
served by coordinated, cooperative, and comprehensive transportation
planning, this Council is established to facilitate such appropriate coordination
and cooperation and provide for continuing area wide transportation planning
program in accordance with Section 3, herein.
The Council is not authorized to in any way supersede the authority
vested in the County, Cities and Towns, WSDOT, WSTC, STA or Other
Members, but is intended to meet the prerequisites of United States Code Titles
23 and 49, and RCW Chapter 47.80.
Section 3 POWERS AND FUNCTIONS
The functions, responsibilities, and powers of Council shall be as follows:
(a) To perform the functions of a Transportation Management Area (TMA) for
the metropolitan area, which includes those functions set forth in the
SAFETEA-LU legislation of August 10, 2005, and related rules, as amended
to Implement SAFETEA-LU as well as those functions, which may be
required hereinafter by subsequent Federal Transportation legislation,
(b) To perform the functions of a Metropolitan, Planning Organization (MPO) as
set forth in Title 23 United States Code and Title 49 United States Code as
currently adopted or as amended, and 23 CFR Parts 450 and 500 and 40
CFR Part 613, as currently adopted or as amended.
(S0151768 I 1 Page 3 of 16
(c) To perform the functions of a Regional Transportation Planning Organization
(RTPO) as set forth in Ch. 47,80 RCW and Ch. 468-86 WAC, as currently
adopted or as amended.
(d) To prepare and update a Metropolitan Transportation Plan pursuant to 23
CFR Parts 450 and 500 and 49 CPR Part 613.
(e) To engage in regional transportation planning.
(f) To administer regional transportation funding programs and consider those
projects which have been approved by the governing bodies of the Members
and which are incorporated within the adopted Metropolitan Transportation
Plan.
(g) To participate in the development and maintenance of transportation related
information necessary to support the functions and responsibilities of the
Council.
(h) To promote the regional transportation interests, plans and projects to local,
state and federal public and private entities.
(i) To contract with the VVSDOT or other appropriate entities in order to meet
requirements of State andlor Federal Transportation legislation.
(j) To create committees as necessary, to advise the Board on regional
transportation related matters. At a minimum this shall include:
a. the Transportation Advisory Council JAC) whose composition and
responsibilities shall be defined by the C;au-nGilBoard.
h. the Transportation Technical Committee (TTC) whose composition and
responsibilities shall be defined by the GGU44GtlBoard.
(k) To comply with the Transportation Planning requirements set forth in the
Washington State Growth Management Act, and Ch, 47.80 RCW, consistent
with Spokane County County-wide Planning Policies.
(1) To perform such other transpoilation planning and program related functions
as the Board may hereinafter determine to be in the best interests of the
Council and the members thereof, which are consistent with the terms of this
Agreement and related federal and state law.
The Council, or any of the Members hereto, may receive grants-in-aid
from the State or Federal Government or any other department or agency and
(SO [51768 1 ) Page 4 of 16
may accept gifts from public or private entities for the purposes authorized in
this Agreement.
Section 4 JURISDICTIONAL AND METROPOLITAN AREA DEFINED
The Council's jurisdictional area shall consist of all incorporated and
unincorporated areas of Spokane County, Washington, and may *include
contiguous areas across County or state boundaries as deemed appropriate
and which meet the criteria of State andlor Federal Transportation legislation.
Section 5: GOVERNING BODY AND OFFICERS
The governing body (the "Board") of the Councii, consisting of
f- voting (142) persons, shall be established by the following
thresholds:
(a) Jurisdictions under 50,000 people - One (1) person jointly selected by
jurisdictions with populations between 50,000 and 5,000 people plus one (1)
person jointly selected by jurisdictions with populations fewer than 5,000
people. The person selected shall be an elected official from a small town/city;
(b) Jurisdictions between 50,001 to 100,000 people — one (1) person
appointed by each respective governing body, who shall be an elected official;
(c) Jurisdictions over 1,00,001 people— two (2) persons appointed by each
respective governing body, who shall be elected officials; (The Population of
Spokane County includes the population of its cities and towns);
(d) One (1) Board Member of STA, who shall be appointed by the STA
Board;
(e) Two (2) State Transportation representatives, one (1) from the
Washington State Department of Transportation and appointed by the
Secretary of Transportation, and one (1) from the Washington State
Transportation Commission appointed by the Chair of the Commission;
(f) One (1) person with private sector transportation provider experience
who shall be appointed by a majority vote of the Board; and
(g) One (1) person who is Chair of the Transportation Advisory Council,
provided such person resides within the jurisdiction of the MPO.
�
SO I1 1 768 - 1 1 ) Page 5 of 16
(h) There shall be four (4) ex officio, non-voting members serving on the
Board representing different modes of transportation, which shall inClUde'.
(1) One (1) person representing STA, who shall be appointed by the
STA Board
(2) One (1) person representing Rail; who shall be appointed by the
Members ;
(3) One (1) person representing Airports who shall be appointed by
the Airport Board; and
L4) The Chair of the TTC
(i) Pursuant to RC W 47.80, 140 all legislators whose districts are wholly or
partly within the designated boundaries of the Council, are considered ex officio
(non-voting) members of the Board.
0) All Board appointments shall be for a term of three (3) years or the
tenure of office of the representative in his/her respective jurisdiction, whichever
is the lesser time. Alternate Board representatives may serve in the absence of
the designated representative so long as the alternate representative is an
elected or appointed official of the appointing Member's parent agency (or
governing body, as appropriate) and whose name has been placed on record
with the Council. All alternate Board representatives must serve in the same
capacity as the regularly designated representative as defined hereinabove.
(k) The Board shall elect a Chair and Vice-Chair ("Officers") by majority vote
of the Board. Only representatives who are elected officials may be Officers.
The term for Officers may be up to two (2) years in each office. Ex officio
members may not serve as Cfficers,
(j) A Board Member who. during 2 calendar year, has three (3) unexcused
absences from regular Board meetings shall be automatically removed from the
Board, without further action.
Section 6: MEETINGS
The Council shall hold regular monthly Board meetings, The Chair may
call a special meeting or executive session or shall call a special meeting at the
request of a majority of the Board,
The Board shall adopt rules for the conduct of its business consistent
with this Agreement and such rules shall prescribe the place of meetings, the
method of providing reasonable notice to Members thereof, the form of the
agenda, the regular meeting date and such other matters that relate to the
fSO151768'. I ) Psip2 6 af 10
conduct of the Council's business. Such rules shall be adopted and may be
amended by a seventy-five percent (75%) positive vote of the Board, or by
amendment to this Agreement as provided herein.
All meetings of the Board shall be open to the public as required by
chapter 42.30 RC. A quorum for the purpose of transacting business shall
consist of a simple majority of the Board. All recommendations, motions, or
other actions of the Board shall be adopted by a favorable vote of a majority of
those present. Voting Board members shall be entitled to one vote. Provided,
however, that the following enumerated actions shall take an affirmative vote of
a majority of the tetalvoting membership of the Board:
(1) Appointment or dismissal of the Executive Director; and
(2) Approval of the annual budget expenditure division among the
Members
Section '7: STAFF AND SUPPORT
The Board shall determine the positions, duties and working conditions
of employees as necessary to conduct the work programs of the Council
consistent with this Agreement, An Executive Director shall be appointed by
and serve solely at the pleasure of the Board. The Board shall adopt policies
and procedures to establish the duties and authorizes of the Executive Director,
including authority to make financial expenditures on behalf of the Board. The
Board shall approve application(s) for or acceptance of any grants to carry out
those functions set forth in Section 3 hereinabove. Provided, however, in
instances where a grant application must be submitted prior to the next
regularly scheduled meeting of the Board so that timely Board approval cannot
be obtained, the grant application may still be submitted with mutual approval of
the Chair and Vice-Chair.
Unless otherwise determined by the Board, employees are at-will and
shall be hired and discharged by and work under the direction of the Executive
Director.
The Board may arrange for Support services such as requisitioning and
purchasing, payment of expenditures, accounting, payroll, Computer
processing, legal counsel, and others as deemed necessary.
Pay schedules shall be set by the Board consistent with responsibilities
performed and the demand for such personnel in public and private industry,
with due consideration to pay schedules for like positions in Member agencies.
IS01517M 1 ) Page 7 of 1 6
Section 8: WORK PROGRAM AND ANNUAL BUDGET
The Board shall prepare and adopt a proposed work program and
budget for each calendar year. The detailed annual work program shall list
specific work projects to be undertaken by the Council, The Executive Director
or designee shall confer with and inform Members concerning the preparation
of and progress or the technical areas of work programs and projects. The
proposed annual budget shall set forth the methodology for determining the
allocation of costs, appropriations and expenditures to each member.
The Board shall submit the proposed work program and budget to the
Members by August 1 of the preceding year. Approval or rejection of such
budget by each Member shall be submitted to the Council by November 1 of
each year. Members from jurisdictions identified in Section 5(a) that have not
previously been required to contribute funds toward the annual budget and
Members who have annual assessments increased by more than ten percent
(10%) shall be given written notice one (1) year in advance of a proposed
budget assessment.
The annual budget and/or work program of the Council may be amended
by vote of the Board, provided such amendment does not require additional
budget appropriation, by the Members. After approval of the Council budget, no
Member may terminate or withhold its share during the year for which it was
allocated.
Section 9: ALLOCATION OF COSTS, APPROPRIATIONS,
EXPENDITURES
It is anticipated that most projects and programs of the Council Will
involve mutual benefit to its Members. Costs of the annual budget expenditures
shall be divided among the Members as recommended by the Board and
approved by the Members in the budget approval process. Any additional
agency joining the Council as a Member, shall contribute as agreed with the
Board. Additional contributions to the Council budget may be made to
accomplish projects and programs deemed to be of particular pertinence or
benefit to one or more of the Member agencies.
Each funding Member approving the proposed Council budget shall
submit its payment on or before January 20 of the budget year that it has
approved. The funds of such joint operation shall be deposited 'in the public
treasury of the City of Spokane or the public treasury of any other Member as
so agreed upon by the Members; and such deposit shall be subject to the same
audit and fiscal controls as the public treasury where the funds are so
{541 51 7681 1 } Page 9 of 16
deposited. The funds shall be used in accordance with the adopted budget and
work plan.
The Executive Director may make expenditures in accordance with the
approved Council budget, work plan and approved policies and procedures,
and shall maintain records of expenditures and report monthly to the Board on
budget activity.
Payment of all claims shall be signed by the Executive Director or
designee, and approved monthly by the Board. Such claims, with proper
affidavits required by law, shall then be certified for payment by the City of
Spokane or as arranged by the Board.
Section 10: REAL AND PERSONAL PROPERTY
The Council may, through gift, devise, purchase, lease or other form of
conveyance, acquire, hold, manage, use and dispose of real and personal
property necessary for the joint undertaking set forth herein with such property
acquisition upon such terms and conditions as agreed by the Board. It is
recognized that any public or private entity may appropriate funds and may sell,
lease, give or otherwise supply real and personal property, personnel and
services to the Council or other legal or administrative entity for the purpose of
operating the joint or cooperative undertaking.
The Council may not acquire or use real property to operate a
transportation system.
Section 11: INSURANCE
The Council shall obtain property and liability insurance for the matters
set forth in this Agreement with coverages and limits reasonably determined by
the Council, provided.. insurance coverage for comprehensive general flability,
auto !liability, employment practices liability, public officials errors and omissions
liability, shall not be less than $10,000,000 in the aggregate.
Section 12: INTER-RELATIONSHIP BETWEEN COUNCIL, CITIES AND
COUNTY PLANNING COMMISSIONS
Cities and County Planning Commissions shall continue their respective
functions as provided by charter and/or State law, including preparation of
Cities' and County Comprehensive Plans, to which the Metropolitan
Transportation Plan and Regional Transportation Improvement Plan shall be
coordinated, and administering the zoning, subdivision and similar
JS0151768; 1 ) Page 9 of 16
implementing controls as may be assigned them by their respective legislative
bodies.
The successful execution of Council duties and responsibilities in
preparing a Metropolitan Transportation Plan and Regional Transportation
Improvement Plan, in coordination with state and local plans, , requires
comprehensive plans be prepared and kept up-to-date by the City, County, and
Other Members for their respective jurisdictions.
Section 13: AMENDMENTS AND NEW MEMBERS
This Agreement may be amended by m-ajGrity-voteunammous consent of
the Members' governing bodies, except VVSDOT may take action through its
C*e�Secretarv. Upon majority consent of the voting Members, new
members may join the Council upon written acceptance of the terms of this
Agreement.
Section 14: TERMINATION OF MEMBERSHIP
The Cities, County, STA, WSDOT, WSTC, or Other Members of the
Council may terminate me; in the Council by giving written notice to the
Council prior to August 1 of any year for the following year.
Section 15: PRIOR WRITTEN AGREEMENTS
This Agreement shall supersede the following Agreements:
Agreement creating the Spokane Regional Planning Conference,
Spokane, Washington, dated December 15, 1966,
An Amended Agreement between Spokane County, Washington, and
City of Spokane, Washington, to form a Spokane Regional Planning
Conference, Define its Organization and Powers, and Establish its Regional
I
Planning District, dated August 31 1972.
An Amended Agreement between Spokane County, Washington, and
the City of Spokane, Washington, and other municipalities, to form Spokane
Regional Council, Define its Organization and Powers, and Establish Regional
Council Jurisdiction Area, dated August 15, 1984.
An Interlocal Agreement among Spokane County, City of Spokane,
Washington State Department of Transportation, Spokane Transit Authority,
and Other Cities and Towns within Spokane County, to form a Regional
1S0151768; 1 } Page 1 of 16
Transportation Council, Define its Organization and Powers, and Establish a
Regional Council Jurisdictional Area dated October 12, 1993,
An Interlocal Agreement among Spokane County, City of Spokane,
Washington State Department of Transportation, Spokane Transit Authority,
and other Cities and Towns within Spokane County to form a Spokane Regional
Transportation Council, Define its Organization and Powers, and Establish a
�Regional Council Jurisdictional Area dated April 28, 2003.
Section 16. EFFECTIVE DATE and Binding Agreement
The effective date of this Agreement shall be upon ratification of this
Agreement by the County and, at least, sixty percent (60%) of the cities and
towns within the council area that represent seventy- five percent (75%) of the
cities' and towns' population. This Agreement shall be binding upon the
Mernhers who have executed this Agreement, their successors and assigns.
Section 17: METROPOLITAN PLANNING ORGANIZATION (MPO)
DESIGNATION
The execution of this Agreement by the Members is not intended to act
as a revocation of the MPO or constitute a substantial change in authority or
responsibility of the MPO and shall not be interpreted to require the
redesignation of the MPO under 23 CFR § 4%310.
Section 18: SUCCESSOR IN INTEREST
The Council, as provided for herein, shall be the successor in interest to
al�l grants, contracts, and other documents entered into by the Council's
predecessor, the Spokane Regional Council.
Section 19: DEFAULT
Failure by any Member to perform, observe or comply with the
covenants, agreements or conditions on its part contained in this Agreement
where that failure continues for a period of thirty (30) days after written notice
from the Council to the defaulting Member shall constitute an "Event of Default."
Section 20: REMEDIES
In the event of any Event of Default, the Council may at any time, without
waiving or limiting any other right or remedy, pursue any remedy allowed by law
including, by way of example and without limitation, specific performance,
f SO 151768. 1 ) Page I I of 16
declaratory judgment and otl er equitable remedies, and recovery of attorney's
fees and other costs for such enforcement action.
Section 21: GENERAL TERMS
This Agreement contains terms and conditions agreed upon by the
Members. The Members agree that there are not other understandings, oral or
otherwise, regarding the subject matter of this Agreement.
ff�- .
In the event any portion of this Agreement should become invalid or
unenforceable, the rest of the Agreement shall remain in full force and effect.
This Agreement shall be construed under the laws of Washington State.
Any action at law, suit in equity or judicial proceeding regarding this Agreement
or any provision hereto shall be instituted only in courts of competent
jurisdiction within Spokane County, Washington.
This Agreement may be executed in any number of counterparts, each of
which, when so executed and delivered, shall be an original, but such
counterparts shall together constitute but one and the same.
Nothing in this Agreement is intended to give, or shall give, whether
directly or indirectly, any benefit or right, greater than that enjoyed by the
general public, to third persons.
The section headings in this Agreement have been inserted solely for the
purpose of convenience and ready reference, In no way do they purport to and
shall not be deemed to define, limit or extend the scope or intent of the sections
to which they pertain.
Section 22: RCW CHAPTER 39.34 REQUIRED CLAUSES
A. PURPOSE
See Section No. 2 above.
B. DURATION
IS01517W, 1 I Page 12 of 15
This Agreement is perpetual until the joint and comprehensive
undertaking is either voluntarily dissolved or discontinued
pursuant to RCW 47,80.020.
C. ORGANIZATION OF SEPARATE ENTITY AND ITS POWERS
The Board shall administer the joint and cooperative undertakings
set forth herein.
D. RESPONSIBILITIES OF THE PARTIES
See provisions above.
E. AGREEMENT TO BE FILED
This Agreement may be filed with the County Auditor or published
on the Members'websites, as available.
F. FINANCING
See Section Nos. 8 and 9 above.
G. TERMINATION
See Section No. 14 above.
H. PROPERTY UPON TERMINATION
Any Member terminating its membership in the Council as
provided for in Section 14 hereinabove shall forfeit any ownership
interest in any personal or real property owned or held by the
Council.
Personal property acquired by the Council in the performance of
this Agreement shall be disposed of by the Council upon
termination of the Agreement. Unless otherwise required by law
or agreement, cash and cash proceeds from sale of personal
pi shall be disbursed to the Members according to the
contribution made by the Member as set forth in this Agreement.
Real property shall be conveyed/ or disposed c�F as set forth in this
Agreement in the same manner as personal property except
(S0151769, I ) PaRe 13 of 16
where a separate instrument or deed reservation exists with
regard to any real property in which instance it shall control,
IN WITNESS WHEREOF, the Members hereto have entered into this
Agreement on the day and year of their respective signature.
ADOPTED by the Board of County
Commissioners of Spokane County,
Washington this day of
Mark Richard, Chair
ATTEST:
DANIELA ERICKSON
CLERK OF THE BOARD
By:
Daniela Erickson Todd Mielke,
Clerk of the Board
ATTEST:
City Clerk
Bonnie Mager, Vice-Chair
Commissioner
CITY OF SPOKANE
9 Aayo Fp , f ,
Date'.
WASHINGTON STATE
DEPARTMENT OF TRANSPORTATION
jS0151768i I I
Approved as to form
Assistant City Attorney
SPOKANE TRANSIT AUTHORITY
Page 14 of 16
Secretary of Transportation
Date:
WASHINGTON STATE
TRANSPORTATION COMMISSION
is
CITY OF AIRWAY HTS.,
WASHINGTON
94airBy
Date:
CITY OF CHENEY, WASHINGTON
M-ayor2l-�'
Date:
May4r.-FBY
Date:
CITY OF DEER PARK, WASHINGTON CITY OF FAIRFIELD, WASHINGTON
M-2yr4By
Date:
CITY OF LATAH, WASHINGTON CITY OF LIBERTY LK., WASHINGTON
mayefpy
Date:
CITY OF MEDICAL LAKE,
WASHINGTON
CITY OF MILLWOOD, WASHINGTON
"-of By
Date:
TviayorF,v
Date:
I 50151708; 1 Page 15 of 16
CITY OF ROCKFORD, WASHINGTON CITY OF SPANGLE, WASHINGTON
Date:
Th- 11M.
Date:
CITY OF WAVERLY, WASHINGTON CITY OF SPOKANE VALLEY,
WASHINGTON
MayGfBy
Date'.
&M ml
Date:
(S6151768; 1 ) Pige 16 of 16
MEMO WITHERSPOON R KELLEY
To: Spokane Regional Transportation Council Board
cc: Glenn Miles, Transportation Manager
From: Stanley M. Schwartz, Board Council
Subject: Revised and Restate Interlocal Cooperation Agreement
Date: May 19, 201 0
Accompanying this Memorandum is an Interlocal Agreement that has been reviewed and
revised by Spokane County, City of Spokane, City of Spokane Valley and STA,
including review by their respective ,attorneys. The following matters have been raised,
which are considered policy matters for your direction.
1. Section 5(k), entitled "Governing Body-and Officers". It has been
suggested that to be eligible for the Chair position, the Beard Member shall have served
on the Board for at least one year.
2. 'Section d, entitled "Meetings " . It is suggested that Council action on the
acquisition or disposition of real property should be accomplished only through a
majority vote of the voting Members.
3. Section 8, entitled "Work Program and Annual Budget " Members who are
not paying an annual assessment may request consideration for specific projects that
involve the use of SRTC staff and resources. Consideration shall be given to whether
there should be "special assessments" for specific projects requested by a Member who is
not paying an annual assessment.
Those are some of the additional policy items which have been raised.
1_
(50151780; 1 } Exhibit B
DRAFT
ADVANCE AGENDA
For Planning Discussion Purposes Only
as of May 26, 2010; 3:00 p.m.
Please note this is a work in progress; items are tentative
To: Council & Staff
From: City Clerk, by direction of Acting City Manager
Re: Draft Schedule for Upcoming Council Meetings
June 8, 2010 Formal Meeting Format, 6:00 p.m. [due date Mon, May 31]
1. Consent Agenda: Claims, Payroll, Minutes (5 minutes)
2. First Reading Proposed Ordinance Vacating Street (W of 16 & Kahuna) (STV 01 -10)- KKendall (15 min)
3. First Reading Proposed Ordinance CTA 02 -10 Code Text Amendments — Lori Barlow (15 minutes)
4. Proposed Resolution Adopting Six -Year 2011 -2016 TIP — Steve Worley (10 minutes)
5. Proposed Resolution Accepting Collaborative Planning Agreement — Mike Basinger (10 minutes)
6. Motion Consideration: Comcast Contract Suspension of Fees — Cary Driskell (15 minutes)
7. Motion Consideration: Broadcasting Option- Greg Bingaman (15 minutes)
8. Admin Report SARP Report to Council re Public Meeting Comments — Lori Barlow (30 minutes)
9. Admin Report: Industrial Pre-treatment Interlocal w /City of Spokane — Cary Driskell (15 minutes)
10. Admin Report: Advance Agenda [ *estimated meeting: 130 minutes]
June 15, 2010, Study Session Format, 6:00 p.m.
Action Item:
1. Second reading Ordinance CTA 02 -10 Code Text Amendments — Lori Barlow
2. Motion Consideration: Purchase Backhoe (bid award) — Neil Kersten
3. Motion Consideration: Purchase Snow Plow (bid award) — Neil Kersten
Non - action items:
4. Subarea Plan (SARP) Zone Discussion: Mixed Use — Scott Kuhta
5. Comcast Ordinance — Cary Driskell /Mike Connelly
6. 2011 Budget — Mike Jackson /Ken Thompson
7. Panhandling — Cary Driskell
8. Advance Agenda
9. Executive Session Review Applications for City Manager
[due date Mon, June 7]
(5 minutes)
(10 minutes)
(10 minutes)
(30 minutes)
(20 minutes)
(20 minutes)
(30 minutes)
(5 minutes)
(60 -90 minutes)
130 minutes +exe.sess]
[ *estimated meeting
June 22, 2010: No Meeting Council Attends AWC Conference in Vancouver (June 22 -25)
June 29, 2010, Special ReeUlar meeting format 6:00 p.m. [due date Mon, June 21]
1. Consent Agenda: Claims, Payroll, Minutes (5 minutes)
2. Second Reading Proposed Ordinance Vacating Street (W of 16 & Kahuna(STV 01 -10)- KKendall (10 mins)
3. First Reading Proposed Ordinance Amending Comcast Franchise — Mike Connelly (20 minutes)
4. Motion Consideration: Industrial Pre - treatment Interlocal — Mike Connelly (15 minutes)
5. Motion Consideration: Suspend Broadway Safety Project — Neil Kersten (15 minutes)
6. Admin Report: GSI Update — Robin Toth (tentative) (20 minutes)
7. Advance Agenda (5 minutes)
8. Info Only: Department Report [ *estimated meeting: 90 minutes]
July 6, 2010, Study Session Format, 6:00 p.m.
1. Budget Process Update — Mike Jackson/Ken Thompson
2. Advance Agenda
[due date Mon, June 28]
(20 minutes)
(5 minutes)
[ *estimated meeting: minutes]
Draft Advance Agenda 5/27/2010 11:22:38 AM Page 1 of 4
July 13, 2010, Special Meeting: Budget Retreat — CenterPlace Classroom 9:00 a.m. to approx 4:00 p.m.
[due date Mon, July 5]
July 13, 2010 Formal Meeting Format, 6:00 p.m. [due date Mon, July 51
1. Consent Agenda: Claims, Payroll, Minutes (5 minutes)
2. Second Reading Proposed Ordinance Amending Comcast Franchise — Legal (20 minutes)
3. Admin Report: Subarea Plan (SARP) Check -in — Kathy McClung (15 minutes)
4. Admin Report: Code Text amendment — Christina Janssen (15 minutes)
5. Admin Report: Advance Agenda
[ *estimated meeting: 55 minutes]
July 20, 2010, Study Session Format, 6:00 p.m. [due date Mon, July 12]
1. Subarea Plan (SARP) Zone Discussion: Neighborhood Ctrs — Scott Kuhta (30 minutes)
2. Advance Agenda (5 minutes)
3. Info Only: Department Reports [ *estimated meeting: minutes]
July 27, 2010, Formal Meeting Format 6:00 p.m. [due date Mon, July 191
1. Consent Agenda: Claims, Payroll, Minutes (5 minutes)
2. First Reading Proposed Ordinance, Code text Amendment — Christina Janssen (15 minutes)
3. Advance Agenda (5 minutes)
4. Info Only: Department Reports [ *estimated meeting: 25 minutes]
August 3, 2010, Study Session Format, 6:00 p.m. [due date Mon, July 26]
1. Advance Agenda (5 minutes)
[ *estimated meeting: minutes]
August 10, 2010 Formal Meeting Format, 6:00 p.m. jdue date Mon, Aug 2]]
1. Consent Agenda: Claims, Payroll, Minutes (5 minutes)
2. Second Reading Proposed Ordinance, Code Text Amendment — Christina Janssen (15 minutes)
3. Motion Consideration: Setting Prelim. Budget Hearings 9 -14 & 9 -28 — Ken Thompson (5 minutes)
4. Admin Report: Estimates of 2010 & 2011 Revenue /Expenditures — Ken Thompson (10 minutes)
5. Admin Report: Subarea Plan (SARP) Report to Council re Public Mtg — S. Kuhta — (20 minutes)
6. Admin Report: Advance Agenda (5 minutes)
[ *estimated meeting: 55 minutes]
August 17, 2010, Study Session Format, 6:00 p.m. [due date Mon, Aug 9]
1. Subarea Plan (SARP) Zone Discussion: City Center — Scott Kuhta (30 minutes)
2. 2011 Budget — Property Tax Levies — Ken Thompson (15 minutes)
3. Advance Agenda [ *estimated meeting: minutes]
August 24, 2010, Formal Meeting Format, 6:00 p.m. [due date Mon, Aug 16]
1. PUBLIC HEARING: 2011 Budget Revenues — Ken Thompson (10 minutes)
2. First Reading Proposed Ordinance adopting 2011 Property Tax Levy— Ken Thompson (15 minutes)
3. First Reading Proposed Ordinance property tax confirmation — Ken Thompson (10 minutes)
4. Admin Report: Outside Agency Presentations — Ken Thompson (60 minutes)
5. Admin Report: Advance Agenda (5 minutes)
6. Info Only Department Reports [ *estimated meeting: 100 minutes]
August 31, 2010, Study Session Format, 6:00 p.m.
1. Advance Agenda
2. Info Only: Preliminary Budget
[due date Mon, Aug 23]
[ *estimated meeting: minutes]
Draft Advance Agenda 5/27/2010 11:22:38 AM Page 2 of 4
September 7, 2010, Study Session Format, 6:00 p.m. [due date Mon, Aug 30]
1. Advance Agenda (5 minutes)
[ *estimated meeting: minutes]
September 14, 2010 Formal Meeting Format, 6:00 p.m. jdue date Fri Sept 3]
1. PUBLIC HEARING: 2011 budget — Ken Thompson (5 minutes)
2. Second Reading Ordinance adopting 2011 Property tax Levy — Ken Thompson (15 minutes)
3. Second Reading Ordinance property tax confirmation — Ken Thompson (5 minutes)
4. Motion Consideration: Allocation of Funds to Outside Agencies — Ken Thompson (25 minutes)
5. Subarea Plan (SARP) Plan) — Update to Council — Mike Basinger (30 minutes)
[ *estimated meeting: 80 minutes]
September 21, 2010, Study Session Format, 6:00 p.m.
1. Community Development Block Grant — Greg McCormick
2. Advance Agenda
September 28, 2010, Formal Meeting Format, 6:00 u.m.
1. PUBLIC HEARING: 2011 budget — Ken Thompson
2. First Reading Ordinance to adopt 2011 Budget — Ken Thompson
3. Subarea Plan (SARP) Zone Comm. Blvd — Lori Barlow
4. Info Only: Department Reports
October 5, 2010, Study Session Format, 6:00 mm.
1. Advance Agenda
October 12.2010 Formal Meeting Format. 6:00 D.M.
1. Consent Agenda (Claims, minutes, payroll)
2. Second Reading Ordinance to adopt 2011 Budget — Ken Thompson
3. Admin Report: Fee Resolution Proposed Changes — Mike Jackson
4. Advance Agenda
October 19, 2010, Study Session Format, 6:00 p.m.
1. SARP Report to Council — Kathy McClung
2. Advance Agenda
October 26, 2010, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (Claims, minutes, payroll)
2. Proposed Resolution Amending Fee Resolution — Mike Jackson
3. Advance Agenda
4. Info Only: Department Reports
[due date Mon, Sept 13]
(15 minutes)
[ *estimated meeting: minutes]
[due date Mon, Sept 20]
(5 minutes)
(15 minutes)
(30 minutes)
[ *estimated meeting: minutes]
[due date Mon, Sept 27]
(5 minutes)
['estimated meeting: minutes]
jdue date Mon Oct 4]
(15 minutes)
(15 minutes)
(5 minutes)
[ *estimated meeting: minutes]
[due date Mon, Oct 11]
(30 minutes)
[ *estimated meeting: minutes]
[due date Mon, Oct 18]
(15 minutes)
[ *estimated meeting: minutes]
Draft Advance Agenda 5/27/2010 11:22:38 AM Page 3 of 4
OTHER PENDING AND /OR UPCOMING ISSUES /MEETINGS
Affordable Housing Participation
Alternative Analysis (contracts)
Area Agency on Aging
Bidding Contracts (SVMC 3. — bidding exceptions)
Capital Projects Funding
Clean Air Agency
Code Amendments (Kathy McClung)
Proposed Ordinance Amending CTR Plan — Morgan Koudelka
Concurrency
Contract Ordinance Amendment
East Gateway Monument Structure #
Hotel/Motel Grant Proposals for 2011 (Nov 2010)
Jail Update
Law Enforcement Interlocal
Milwaukee Right -of -way ■
Overweight /over size vehicle ordinance
Planned Action Ordinance
Shoreline Master Program "Inventory & Characterization Report"
Signage (I -90; Sprague Exist, etc.)
Solid Waste Amended Interlocal
Speed Limits
Spokane Regional Transportation Council (SRTC) Interlocal
Sprague Appleway Corridor Environ. Assessment
Street Maintenance Facility
Transportation Benefit District Interlocal
Transportation Benefit District: (a). Establish ord.; (b) set public hearing; (c) draft resolution; (d) ballot language
Transportation Impacts
WIRA, Water Protection Commitment, public education
■ = request for Council's early consideration
# = Awaiting action by others
* = doesn't include time for public or council comments
Draft Advance Agenda 5/27/2010 11:22:38 AM Page 4 of 4
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: June 1, 2010 City Manager Sign -off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation
AGENDA ITEM TITLE : Broadcasting Council Meetings
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: Multiple discussions.
BACKGROUND: Council has been considering a variety of options to record and televise city
council meetings. The Spokane Valley Small Business Association (SVBA) has provided
broadcast services since January 5, 2010. However, the SVBA has announced that their
sponsorship of televising the meetings will end on Tuesday, June 29, 2010.
If council wishes to consider the continuation of broadcasting the meetings, with no lapse in
service, the most practical option is to continue with the same service that the SVBA was
sponsoring through Community Minded Television.
Community Minded Television has provided a cost estimate of $36,000 /year in order to provide
services similar to current practice.
OPTIONS: Place this item on a future agenda for council motion; do not place this item on the
agenda, make other recommendations.
RECOMMENDED ACTION OR MOTION: If council wishes to move this issue forward they can
request that it be brought back for motion consideration.
BUDGET /FINANCIAL IMPACTS: If approved, the cost of adding this service will reduce the
ending fund balance by a similar amount.
STAFF CONTACT: Greg Bingaman, Mike Jackson
ATTACHMENTS
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: June 1, 2010 City Manager Sign -off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation
AGENDA ITEM TITLE: Computer "Notebook" Training
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN:
12 -18 -2007 report to council on purchase of computer tables
1 -8 -2008 — Council approved purchase
BACKGROUND:
Council has the option to use their computer laptops during council meetings. However, these
computer "tablets" have the added convenience of allowing "handwriting," adding sticky notes,
and can be used vertically, or the screen can be rotated 180 degrees and placed flat on the
keyboard. Staff will explain some of the basic functions of the computer tablet so Council can
have the option to more fully use the various computer tablet functions.
OPTIONS:
RECOMMENDED ACTION OR MOTION:
BUDGET /FINANCIAL IMPACTS:
STAFF CONTACT:
ATTACHMENTS:
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: June 1, 2010 City Manager Sign -off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
® information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: City Finances — Background Information for the 2011 Budget
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND: Background information and general overview /discussion pertaining to the
City's finances and the 2011 Budget as we look forward to the Budget Retreat on July 13, 2010.
OPTIONS:
RECOMMENDED ACTION OR MOTION:
BUDGET /FINANCIAL IMPACTS:
STAFF CONTACT: Mike Jackson and Ken Thompson
ATTACHMENTS: Powerpoint presentation;
Memorandum (4/7/2010) re: 2011 Budget Preparation
Spokane
,,; O OValley
11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206
509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhatt@spokanevalley.org
Memorandum
To: City Council
From: Mike Jackson, Acting City Manager
Date: April 7, 2010
Re: 2011 Budget Preparation
I am writing to inform and update Council on the preparation of the 2011 City Budget. Finance
Director Ken Thompson and I have met with the Finance Committee (Mayor Tom Towey,
Deputy Mayor Gary Schimmels and Councilmember Dean Grafos) on three occasions - February
3, February 18 and March 4. Subsequently, Ken and I have also met and discussed finances with
City Department Heads.
Much has been accomplished at these meetings and I'm pleased to inform you that the staff
members have initiated the 2011 budget preparations. The 2011 budget will reflect the input and
direction received from the Finance Committee and will focus on the long -term sustainability of
the City of Spokane Valley during economic downturn.
Faced with a downtrend in sales tax of about $3.5 million from previous years and reductions in
revenues from Real Estate Excise Taxes, building fees, gambling taxes and others, the staff has
been charged by the Finance Committee to scrutinize the budget for savings based upon
continuing economic uncertainty. The overall intent is to balance our need to provide services to
the community while protecting the financial condition of the City.
The City of Spokane Valley is currently in a positive fiscal situation. With $5.4 million in our
Service Level Stabilization Fund and $18.6 million in anticipated 2010 ending year fund balance,
it could be argued that as a municipality and a government entity, we are in an enviable position
to weather difficult economic times. However, by beginning now to strategize and save, we can
only strengthen our fiscal situation should the economic recovery extend beyond the 6 -Year
planning horizon of our Business Plan and the 2014 horizon of our Financial Forecast.
Some basic assumptions of the 2011 Budget preparation include:
• Maintaining a positive General Fund Carryover through 2014.
+ Preparing a 2011 Budget that anticipates the needs of the community and prepares the
City for a flat economic forecast and braces for further economic downturn. The
Finance Committee will review key budget issues on July 1 and the line item budget
worksheets will be provided to City Council in advance of the July 13, 2010, Budget
Retreat. The retreat will be dedicated to the review of department budgets and the
discussion of related financial matters.
Due to the continued economic conditions, all City departments will prepare 2011
budget worksheets that reflect reduction scenarios of 3 %; 6% and 9 %. These potential
reductions are in addition to my request earlier this year that all departments set a
goal to expend only 97% of existing 2010 Budgets. If the reductions of 3% can be
achieved in 2010 it will result in $1 million in savings that will carry forward into
future budget years.
• The City Business Plan will include detailed descriptions of the potential impacts of
reductions described above. Additionally, departments will examine cost saving
measures which may be implemented in future years if economic conditions do not
improve.
• At the July 13 Budget Retreat, City Council will review and discuss budget reduction
worksheets and consider proposed reduction levels. The City Manager will consider
Council feedback in preparing the City Manager's Preliminary Budget.
• In August, the City Manager will file a detailed Preliminary Budget and Budget
Message with the City Clerk and City Council.
A more detailed Budget Calendar is attached for Council information. In addition, staff will
schedule general financial discussions at City Council meetings as needed throughout the year.
I hope this memo provides a general overview of the 2011 Budget process. If you have any
questions or would like additional information or discussion, please let me know.
S pokan ~
jVaile
City Finances
Background Information for 2011 Budget
June 1, 2010
What we will cover
• Provide background on City Finances
• Where do your property taxes go?
• Comparison with other cities
• Weathering the current economic storm
• 2011 Budget Objectives
2
5/2010
City of Spokane Valley Statistics
89,440 in population
43,117 jobs (from LMEA- Labor Market & Economic Analysis)
6,601 registered businesses
38.5 sq miles service area
438 miles of city streets
172 acres in parks and open space
2"d largest community in Eastern Washington
7th largest city in Washington
5/2010
9
General Fund Revenues Since Incorporation
(2004 was first full year of operation)
$40,000,000
$35,000,000
$30,000,000
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
2004 2005
2006 2007 2008 2009
General Fund
Revenue
Sales Tax
Revenue
Property Tax
Revenue
Includes the following fund revenues: Property Tax, Sales Tax, Gambling Tax, Franchise Fees
& Business Registrations, State Shared Revenues, Service Revenues, Fines and Forfeitures,
Recreation Program Fees, Miscellaneous and Investment Interest, and Transfers. 4
5/2010
Streets
5.6%
Beginning Balance
39.8%
Stormwater and Other
1.9%
5/2010
Reserves and Special
Funds
0.9%
City of Spokane Valley
2010 Budget Resources
$100,378,915
Capital
16.8%
All Other
7.6%
Sales Tax
16.5%
5
Source — City Finance Department
Reserves/(
9.1%
Street Fund
7.4%
City of Spokane Valley
2010 Estimated Expenditures
$100,378,915
Capital Funds
24.0%
General
Fund
54.5%
0
5/2010
Debt Service
Stormwater Fund
Pi inri 0.6%
8.7% Sales Tax Allocation
Tax Year 2010
Criminal Justice
0.10%
Public Facilities District,
0.10%
voter - approved
Juvenile /Jail
0.10%
voter - approved
Mental Health
0.10%
voter - approved
❑ Public Facilities District
e Criminal Justice
E]Juvenile /Jail (DOR name —
Correctional Facilities)
❑ Mental Health
Public Safety
0.10%
voter - approved
State
6.50%
■PublicSafety(DOR name —
Public Safety & Health)
Communications
0.10%
voter - approved
❑Communications
Public Transit Benefit Area
0.60%
voter - approved
Local Sales Tax
1.00%
(County portion .15%
City portion .8591o)
❑ PublicTransit BenefitArea
0 State
5/2010
Source — City Finance
ent
❑ Local Sales Tax
7
Where Your Property Taxes Go
Example of a house in tax code #144
Spokane County Library
District
Spokane County 4 %
9%
■ City of Spokane Valley
12%
State School
16%
1
■ Fire District No.1
25%
6yNGto]
Source — City Staff
Central Valley School
District
34%
Property Tax Rates
Tax Code #144 within City of Spokane Valley
6 291 to]
Source — Spokane County Assessor's Office
Central Valley School (General + 6 &I)
Fire District No. 1 (General + Special Levy)
State School
City of Spokane I/a / /ey
Spokane County (General +Conservation)
Spokane Co. Library District
$ 4.35
$ 3.10
$ 2.00
$ 1.20
$ 0.45
9
X168,113
Median House Value
in Spokane Valley
11
It
X1.51
Property Tax Rate
per thousand of valuation
X253.85
Annual homeowner cost
helps to provide police
protection, community
planning, building services,
parks and recreation, general
government and more
10
a
4
vo
^ '
9
Spokane Valley 2010 city tax rate
per thousand of valuation
* Median home value in Spokane Valley
5/2010
Source — Spokane County Assessor's Office
$2115
per month*
$1.51
$168,113
11
OTHER CONSUMER SPENDING
Monthly Costs Compared to
*Monthly charges are
after installation
5/2010
Source — Multiple Vendors
12
Police /Court /Jail Services
$22
Comparisons
5/2010
Property Tax Revenues
&A n ^^^ r_ n n
P
v
B
L
Al
A
to
A
F
F
T
Y
13
Property Tax Rates
City Comparisons within Spokane County
Per $1000 of Assessed Valuation
Tax Year 2010
Spokane
Spangle
Rockford
Airway Heights
Cheney
Medical Lake
Fairfield
Latah
Millwood
Waverly
Liberty Lake
Spokane Valley
Deer Park
$3.7 7945
$3.79022
0.500000 1.000000 1.500000 2.000000 2.500000 3.000000 3.500000 4.000000
02/2010
Source — Spokane County Assessor's website
14
$3.034098
1
u .
$2.55053
;.
r.
. -
$1.651
0:
$3.7 7945
$3.79022
0.500000 1.000000 1.500000 2.000000 2.500000 3.000000 3.500000 4.000000
02/2010
Source — Spokane County Assessor's website
14
2010 General Fund Revenue
Per Capita
Population
Bellevue
Seattle
Vancouver
Everett
Renton
Auburn
Federal Way
Tacoma
Spokane
Yakima
Bellingham
Kennewick
Kent
Spokane Valley
M 969.56 120,600
898.92 602,000
164,500
103,500
83,650
67,485
88,580
203,400
205,500
84,850
76,130
67,180
88,380
89,440
$0.00 $200.00 $400.00 $600.00 $800.00 $1,000.00 $1,200.00
Each City's revenue totals were adjusted to be comparable to Spokane Valley revenue for services
not provided by Spokane Valley.
5/2010
Sources — City Websites
15
$822.M
$800.70
$795.39
M $778.28
$603.87
$603.87
$600.82
- 1 $557.93
$531.68
$500.9
$419.99
$393.18
M 969.56 120,600
898.92 602,000
164,500
103,500
83,650
67,485
88,580
203,400
205,500
84,850
76,130
67,180
88,380
89,440
$0.00 $200.00 $400.00 $600.00 $800.00 $1,000.00 $1,200.00
Each City's revenue totals were adjusted to be comparable to Spokane Valley revenue for services
not provided by Spokane Valley.
5/2010
Sources — City Websites
15
N
2009 Work Force Comparison:
The 15 Washington Communities with Population of
50,000 & Over
CITY
POPULATION
FULL -TIME
PART -TIME
Seattle
592,800
10,419
894
Tacoma
202,700
3,717
67
Spokane
204,400
1,974
5
Bellevue
119,200
1,294
47
Everett
102,300
1,148
17
Vancouver
162,400
1,079
40
Bellin ham
75,750
792
38
Kent
86,980
781
40
Renton
78,780
718
23
Yakima
84,300
695
15
Kennewick
65,860
354
8
Federal Way
88,040
318
25
Lakewood
58,780
269
8
Shoreline
53,440
124
7
Spokane Valley
88,920
90
1
AVERAGE
1,585
84
2/2010 Source: Association of Washington Cities Survey: 2009 Full Time 16
7/30/2009
Weathering the Current Economic Storm
Through Sound Financial Management
Maintain basic service levels with reduced resources - --
Minimize personnel overhead by contracting
Six -year Business Plan --
Leverage city funds with grants ---
ti�� Minimize debt (pay as you go) - --
22
How do we maintain basic service levels with
reduced resources?
5/2010
a�.
I
s
4
• By preparing now to
operate with potential
3%,6% or 9%
reductions to the 2011
Budget (Based on direction
from finance committee)
— Reducing 2010 expenditures
by 3%
18
Minimize personnel overhead by contracting
A Sampling of the City's Contracts
• Spokane County Contracts
— Animal Control
— Communications Maintenance
— District Court
— Emergency Management Services
— Engineering Services
— Geiger Incarceration & Work Release
Services
— Geographic Information Systems (GIS)
— Hearing Examiner
— Jail Services
— Jury Management
— Law Enforcement
— Permit & Land Use Tracking (PLUS)
— Pretrial
— Probation
— Prosecuting Services
— Public Defender Services
— Road Maintenance
• YMCA — Pool Facilities
Maintenance
• Senske Lawn & Tree Care
• AAA Sweeping LLC
• Poe Asphalt Paving
• Acme Concrete & Paving
• Century West Engineering
• David Evans & Associates
• CH2M Hill, Inc.
• Red Rock Catering
• ISS Facility Services
• State Department of Licensing
19
5/2010
Weathering the Economic Storm with a
Six -year Business Plan
• The Budget is designed
to maintain the healthy,
positive fund balance at
year end that provides for
the city's cash flow needs
without costly borrowing
• The Business Plan
prepares for the future by
identifying and
responding to future
needs, reacting to future
fiscal constraints, and
providing continuity to the
annual budgetary process
20
5/2010
Leveraging City Funds
With Grants
For each dollar budgeted* for capital projects, the City
averages an additional $4.71 in grant funding
*Street related projects only - 2006 through 2009
5/2010
21
Source — Capital Improvement Project Engineering Department
Minimize Debt -Pay As You Go
CALCULATION OF DEBT
12 -31 -09
ASSESSED VALUE
STATE ALLOWED DEBT - % x Assessed Value
MAXIMUM DEBT ALLOWED
ACTUAL DEBT OUTSTANDING
ACTUAL DEBT AS A % OF ALLOWABLE
5/2010
$ 7,150,000,000
7.5%
$ 536,250,000
$ 8,759,234
1.63
22
S
Valley
2011 Budget Objectives
1. Achieve general fund budget reductions that:
a. Maintain Service Level Reserve Fund
through 2014
b. Achieve a general fund ending fund balance
of 15%
23
5/2010
S06kane
jUalley
How?
2011 Budget Objectives
a. Reduce 2010 general fund expenditures
by 3%
b. Cut future expenditures by at least 3%
c. Look for efficiencies in all services and
programs
24
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: June 1, 2010 City Manager Sign -off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
® information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Paperless Council Packets
GOVERNING LEGISLATION:
BACKGROUND: During the March 20, 2007 council meeting, City Clerk Bainbridge discussed
the idea of paperless council packets, and explained that during the first few years of this city's
existence, the Clerk's office was preparing about 28 full council packets for councilmembers,
staff, the press, and a packet for citizens to view at the reception area. During the first year of
this City's history, Council voiced the idea of eventually having paperless agendas thus saving
staff prep time, copier wear and tear, toner, paper, notebooks and other materials, and also
eliminating the need for council to carry sometimes heavy notebooks back and forth to
meetings. It was also mentioned that the average time to put council packet materials together
once all finalized documents were received by the clerk's office, was four hours, and an average
of 300 pages.
Switching from council notebooks to paperless agendas, however, did not mean the City would
need to purchase 28 computer tablets, but it would mean the purchase of approximately twelve
computer tablets: seven for council, clerk, city manager, IT, legal, and for an additional staff
member. Those computer tablets were purchase at an approximate cost of $1700 each. It was
noted that Council's current computer tablets, which were purchased in 2003, had come to the
end of their life cycle and needed to be replaced.
Further information on this topic was supplied to Council as an information item with their
November 27, 2007 council packet. At that time, the cost analysis for in -house printing was:
Average cost to print one black and white copy $.0095
Average cost to print one color copy $.079
Average cost to print one map $.158
Average cost one notebook $4.00
(Notebooks wear out and usually need to be replaced a few times a year)
Wear and tear on copy machines is difficult to calculate as there are several copiers. Keeping
in mind the large volume of many council packets, color maps and color PowerPoints, $200.00
per council packet is not unreasonable, and 200 + pages per council packet is also a good
estimate, with many council packets containing twice that number of pages. The average size
council packet for 2010 thus far is 167 pages. Expected life of councilmember's current laptops
is three to five years.
Eleven computer tablets were purchased in 2008: one for each councilmember, for the City
Clerk, City Manager, Legal, and IT. These tablets are unique in that the screen can be swiveled
around and placed flat and used much the way one would use a regular notebook. With the
"enhanced" feature on Adobe Acrobat, once the full council packet is uploaded to the City's
website, councilmembers can "save as" one of their own documents, and can actually add
highlights, comments, notes, etc. to individual pages where desired.
Some things to keep in mind include that the process is dynamic, and not static, and the choices
made by one council may or not work well for a successor council; or some members of council
may choose to go paperless while others do not and the various working styles of individual
councilmembers can easily be taken into consideration. We could e -mail councilmembers the
entire agenda, councilmembers could use the website to access their agenda, both methods
could be used, or staff could simply send council an e -mail to let them know the agenda is
prepared and on the website; and at the same time notify the members of the press, staff, and
the general public via our current e -mail distribution list; or Councilmembers can continue to
receive hard - copies of the agenda packet.
Advantages:
Creates an accessible knowledge base
Facilitates the council's work
Engages the public
Saves paper, time and money
Encourages sharing of information throughout the local government
Since we have Laserfiche and the advanced Adobe Acrobat, we are hopeful IT (Information
Technology) demands would be minimal.
Smaller populations tend not to use some form of paperless councils, while larger municipal
populations tend to welcome the use of technology.
Justified not solely on cost, but on convenience and efficiency.
SUMMARY: According to ICMA "The Paperless Council," Volume 34, Number 10, October
2002: There are no "readily quantifiable measures for benchmarking the performance of the
paperless council. The paperless council is a `soft' services whose evaluation lends itself more
readily to a scalar (e.g. 1 to 5) approach. Trying to measure, for example, the heightened or
enriched level of discourse among councilmembers or among the council, the staff, and the
public is a considerable challenge." One must also keep in mind that "every local government
must make its own choices on the basis of its resources, the style of its council, staff
consideration, and the interest of the community.
OPTIONS: Whether to implement the paperless council, in whole or in part; what model of
paperless council to deploy (just placing the material on the website, e -mail notification, e -mail
with or without links, or simply have a CD, etc), and how soon to get started.
RECOMMENDED ACTION OR MOTION: Council preference. Currently Councilmember
Gothmann does not receive a hard copy agenda. Please indicate to City Clerk Bainbridge if you
would like to receive your agenda packet "paperless."
BUDGET /FINANCIAL IMPACTS: None. Computer tablets available; Laserfiche currently in
place. Use of less paper and other material goods results in a cost savings.
STAFF CONTACT: Chris Bainbridge, City Clerk
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: June 1, 2010 City Manager Sign -off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
® information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Memorandum regarding riding bicycles on City sidewalks
GOVERNING LEGISLATION: SVMC 9.05.010; WAC 308 - 330 -555
PREVIOUS COUNCIL ACTION TAKEN: None
BACKGROUND: Council requested information on whether it is legal to ride bicycles on
sidewalks in Spokane Valley. The attached memorandum sets for the legal issues.
OPTIONS:
RECOMMENDED ACTION OR MOTION: NA
BUDGET /FINANCIAL IMPACTS: NA
STAFF CONTACT: Cary Driskell, Deputy City Attorney; Rick VanLeuven, Police Chief
ATTACHMENTS: Memo regarding riding bicycles on sidewalks
SPo"kan��
jVaney
Memorandum
OFFICE OF THE CITY ATTORNEY
MICHAEL F. CONNELLY - CITY ATTORNEY
CARY P. DRISKELL - DEPUTY CITY ATTORNEY
11707 East Sprague Avenue Suite 103 ♦ Spokane Valley WA 99206
509.688.0235 ♦ Fax: 509.688.0299 ♦ cityattorney@spokanevalley.org
To: Mike Jackson, Acting City Manager
From: Cary Driskell, Deputy City Attorney, Jandon Mitchell, Legal Extern
Date: May 26, 2010
Re: Restrictions on riding bicycles on sidewalks
Question Presented: What are the City's restrictions on riding bicycles on sidewalks'?
Brief Answer: A person is only prohibited from riding a bicycle on sidewalks in a business district and on
sidewalks restricted or prohibited by traffic control devices.
Analysis:
The City's only restriction regarding bicycles on sidewalks is found in SVMC 9.05.010:
Pursuant to RCW 35A.11.020 and 35A.12.140, the Washington Model Traffic Ordinance (WMTO), as set
forth in Chapter 308- WAC, except WAC 3 108-3 3 10-500 through 308- relating to bicycle
licensing, is hereby adopted by reference as the traffic code (ordinance) of the City of Spokane Valley.
(Ord. 47 § 1, 2003).
By way of this Code provision, the City adopted WAC 308- 0 -555, which states:
(1) No person shall ride a bicycle upon a sidewalk in a business district.
(2) A person may ride a bicycle on any other sidewalk or any roadway unless restricted or prohibited by
traffic control devices.
(3) Whenever any person is riding a bicycle upon a sidewalk, such person shall yield the right of way to
any pedestrian.
Pursuant to WAC 308-330-100, "all sections of chapter 46.04 RCW as now or hereafter amended are hereby
adopted by reference as a part of this chapter in all respects as though such sections were set forth herein in
full."
Business district" is defined in RCW 46.04.080:
"Business district" means the territory contiguous to and including a highway when within any six
hundred feet along such highway there are buildings in use for business or industrial purposes,
including but not limited to hotels, banks, or office buildings, railroad stations, and public buildings
which occupy at least three hundred feet of frontage on one side or three hundred feet collectively
on both sides of the highway.
"Highway" is defined in RCW 46.04.107:
Highway means the entire width between the boundary lines of every way publicly maintained
when any part thereof is open to the use of the public for purposes of vehicular travel.
As such, a person is only prohibited from riding a bicycle on sidewalks in a business district and on
sidewalks restricted or prohibited by traffic control devices.
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: June 1, 2010 City Manager Sign -off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ® executive session
AGENDA ITEM TITLE: EXECUTIVE SESSION: Pending Litigation
GOVERNING LEGISLATION: RCW 42.30.110(1)
PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND:
OPTIONS:
RECOMMENDED ACTION OR MOTION: Move to adjourn into executive session for
approximately minutes to discuss Pending Litigation and that no action is
anticipated thereafter.
BUDGET /FINANCIAL IMPACTS:
STAFF CONTACT:
ATTACHMENTS: