2010, 09-21 Study SessionAGENDA
SPOKANE VALLEY CITY COUNCIL
STUDY SESSION FORMAT
Tuesday, September 21, 2010 6:00 p.m.
CITY HALL COUNCIL CHAMBERS
11707 East Sprague Avenue, First Floor
(Please Silence Your Cell Phones During the Meeting)
DISCUSSION LEADER SUBJECT /ACTIVITY GOAL
ACTION ITEMS:
1. Mayor Towey City Manager Contract Motion Consideration
[public comment]
a. Oath of Office: Police Chief Rick hanLeuven, and City Manager Mike Jackson
2. Kathy McClung Sending Items to Planning Commission Motion Consideration
(City Center) [public comment]
NON - ACTION ITEMS:
3. Greg McCormick Community Development Block Grant (CDBG) Discussion /Information
4. Kathy McClung
5. Mike Stone
6. Morgan Koudelka
7. Neil Kersten
8. Neil Kersten
9. Neil Kersten
10. Neil Kersten
11. Cary Driskell
12. Ken Thompson,
Mike Jackson
13. Mayor Towey
14. Mayor Towey
15. Mike Jackson
ADJOURN
Chickens in Residential Zones Discussion /Information
Greenacres Park Support Resolution Discussion /Information
SCRAPS Proposed Animal License Fee Increase Discussion /Information
Signage on I -90 Discussion /Information
Winter Maintenance Contract Discussion /Information
Spokane Regional Transportation Council (SRTC) Discussion /Information
Congestion Mitigation & Air Quality (CMAQ) Projects
Pre -Call for Regionally Significant Projects
Code Revision, Assessment Reimbursement
District
Budget Comparisons
Advance Agenda
Council Check in
City Manager Comments
Discussion /Information
Discussion /Information
Discussion /Information
Discussion/Information
Discussion /Information
Discussion/Information
Note: Unless otherwise noted above, there will be no public comments at Council Study Sessions. However, Council always
reserves the right to request information from the public and staff as appropriate. During meetings held by the City of Spokane
Valley Council, the Council reserves the right to take "action" on any item listed or subsequently added to the agenda. The term
"action" means to deliberate, discuss, review, consider, evaluate, or make a collective positive or negative decision. NOTICE:
Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments,
please contact the City Clerk at (509) 921 -1000 as soon as possible so that arrangements may be made.
Study Session Agenda, September 21, 2010 Page 1 of 1
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: September 21, 2010 City Manager Sign -off:
Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Employment Agreement Between the City of Spokane Valley and
Mike Jackson, City Manager
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: On August 10, 2010, Council authorized the Mayor to
enter into negotiations with Mike Jackson to fill the position of City Manager. On September 7,
2010 Council discussed the Draft Agreement and provided input to Mayor Towey.
BACKGROUND: Following the September 7, 2010 Council meeting, Mayor Towey met with
Mike Jackson to negotiate revisions to the Draft Agreement. The revisions are indicated in the
redline version of the Agreement.
OPTIONS:
RECOMMENDED ACTION OR MOTION: Move to authorize Mayor Towey to execute the
Revised Draft Agreement with Mike Jackson, City Manager.
BUDGET /FINANCIAL IMPACTS: Funds are included in the 2010 budget. Contract proposed is
less than the budgeted amount.
STAFF CONTACT: Mayor Towey
ATTACHMENTS:
Revised Draft Employment Agreement (9- 21 -10) Between the City of Spokane Valley and Mike
Jackson, City Manager
Redline version of Draft Agreement.
Employment Agreement
Between
The City of Spokane Valley and
Mike Jackson, City Manager
Introduction and Recital
This Employment Agreement, made and entered into this day of September
2010, by and between the City of Spokane Valley Washington, a municipal corporation,
(hereinafter called "Employer ") and Mike Jackson (hereinafter called "Employee ") an
individual who has the desire, education, training and experience in local government
management - including experience in Spokane Valley - and who, as a member of
International City /County Management Association (ICMA), is subject to the ICMA Code
of Ethics, to be the City Manager of Spokane Valley, Washington.
Both the Employee and the Employer desire to establish terms and conditions which
provide a clear understanding as to expectations, compensation, benefits and other
matters pertinent to a mutually productive and positive Employer /Employee relationship.
In consideration of the mutual covenants herein contained, the parties agree as follows:
Section 1: Term
This agreement shall remain in full force in effect from September 2010 retroactive
to August 10, 2010 (date of appointment by City Council) until terminated by the
Employer or Employee as provided in this agreement.
Section 2: Duties and Authority
Employer agrees to employ Mike Jackson as City Manager to perform the functions and
duties specified in Title 2, Chapter 2.15 of the Spokane Valley Municipal Code, RCW
35A.050 -.150, and to perform other legally permissible and proper duties and functions.
Section 3: Residency
Per the Spokane Valley Municipal Code Title 2.15.070 Residency, the city manager is
not required to be a resident of the City on the date of City Council appointment but
shall reside in Spokane County within six months of such appointment unless otherwise
waived by the city council. This section releases the Employee from any obligation to
live within the City limits of Spokane Valley. (Employee currently resides within Spokane
County and has done so since June 2003.)
Section 4: Compensation
1. Base Salary
Employer agrees to pay Employee a base annual salary of $154,000. Employer shall
not, at any time during the term of the Employee's tenure in office, reduce the salary,
compensation or other financial benefits of Employee, except to the same degree of
such a reduction across - the -board for all employees of the Employer.
City Manager Contract Page 1 of 8
Salary to be payable in installments at the same time that the other management
employees of the Employer are paid.
2. Social Security Replacement Account Employer has elected to utilize the ICMA
401(a) Money Purchase Plan in lieu of participation in the Social Security Administration
Program. Employer and Employee shall make their required payments of 6.2% of the
Employee's base annual salary (as continuation of Employee /Employer existing
practice) into said replacement plan toward social security replacement, as well as the
required contributions at the federally determined percentage for Medicare Program
participation.
3. Annual Performance Evaluation and Salary Adjustments. The Employer agrees to
increase the Base Salary and /or benefits of Employee on an annual basis compatible
with the Employee's performance, and no lower than in the manner and amount/
percentage as customary with other City employees.
With the assistance of a mutually agreed facilitator, Employer and Employee shall
evaluate the performance of the Employee at least once annually to coincide with
Employee's anniversary date of August 10 and prior to development of the annual
Preliminary Budget. The review and evaluation will be in accordance with specific
criteria developed jointly by the Employer and the Employee. The process at a
minimum shall include the opportunity for both parties to: (1) prepare a written
evaluation, (2) meet and discuss the evaluation, and (3) present a written summary
of the evaluation results. The final written evaluation should be completed and
delivered to the Employee within 30 days of the evaluation meeting.
As part of the evaluation process, both parties will define the goals and
performance objectives which they consider important to City and Employee.
This agreement shall be automatically amended to reflect any salary adjustments that
are provided or required by the Employer's compensation policies.
Section 5: Health, Disability and Life Insurance Benefits
1. The Employer agrees to continue to provide with no lapse in service: health, life,
dental, and vision insurance coverage for Employee, his spouse and dependents under
programs and cost allocation methods applicable to all City employees.
2. Employer agrees to execute all necessary agreements provided by ICMA for
Employee's participation at Employee's own expense, in the ICMA Retirement Health
Savings Plan, in accordance with the voluntary opt -in regulations of a non-
discriminatory plan.
3. Employer agrees to put into force and make required premium payments for long-
term disability coverage for the Employee. The policy will pay a minimum of 60% of
Employee's salary, with a maximum ninety -day elimination period, should Employee
City Manager Contract Page 2 of 8
become disabled or otherwise unable to perform his duties due to sickness, accident,
injury, mental incapacitation or health.
4. The Employer shall pay the amount of premium due for term life insurance in the
amount of $500,000 for a term(s) of 10 years. The Employee shall name the beneficiary
of the life insurance policy. The plan shall be portable if the employee elects to pay the
coverage. The plan shall also be expandable if the employee opts for greater coverage
or longer term but the City's contribution shall be limited to $500,000 for a term of 10
years.
Section 6: Vacation, Sick, and Military Leave
1. Employee will maintain existing accrual bank of vacation, administrative leave and
sick leave.
2. Employee shall accrue 25 days of vacation annually. Vacation to be credited equally
on each pay period and available to employee as it accrues.
3. Sick leave will be accrued at 12 days annually and to be credited equally at each pay
period and available to employee as it accrues.
4. Employee accrues 40 hours of Administrative Leave as provided to other overtime
exempt employees of the City. This amount is credited in January of each year and
available to employee at time of credit.
5. The Employee is entitled to accrue all unused leave, without limit, and in the event
the Employee's employment is terminated, either voluntarily or involuntarily, the
Employee shall be compensated for all accrued vacation time, all paid holidays,
Administrative leave and other leave benefits to date at 100 %. Sick leave shall be
compensated at 50% of accrual.
6. Notwithstanding Employee's actual accrual of sick leave, the Employee shall have
access to a bank of 90 sick days to be used in the case of serious medical conditions.
This leave can only be used to provide coverage during the waiting period between the
onset of illness or disability and the point at which short or long -term disability coverage
takes effect, and will be renewed with each occurrence.
7. The Employee shall be entitled to military reserve leave time pursuant to state law.
Section 7: Automobile - Monthly Vehicle Allowance
The Employer agrees to pay to the Employee, during the term of this Agreement and in
addition to other salary and benefits herein provided, the sum of $300 per month to be
credited at the first of each month, as a vehicle allowance to be used to purchase,
lease, own, operate, insure and maintain a vehicle.
The Employer will reimburse the Employee at the IRS standard mileage rate for any
business use of the vehicle beyond the greater Spokane County area.
City Manager Contract Page 3 of 8
Section 8: Retirement
1. The Employee will remain in Washington Public Employees Retirement System
(PERS) and Employer and Employee will make all the appropriate contributions to
maintain this plan.
2. In addition to the Employer's payment to PERS as referenced above, Employer shall
contribute, effective August 10, 2010, sixteen percent (16 %) of base annual salary into
the International City /County Management Association Retirement Corporation (ICMA-
RC) 401A Plan, and 8.33% of base salary into ICMA -RC 457 Plan. Employee is
immediately fully vested in these plans /contributions and Employer agrees to transfer
ownership /holdings to succeeding employers as may be requested by employee at
cessation of employment.
Section 9: General Business Expenses
1. Employer agrees to budget for and to pay for professional dues and subscriptions of
the Employee necessary for continuation and full participation in national, regional,
state, and local associations and organizations necessary and desirable for the
Employee's continued professional participation, growth, and advancement, and for the
good of the Employer.
2. Employer agrees to budget for and to pay for travel and subsistence expenses of
Employee for professional and official travel, meetings, and occasions to adequately
continue the professional development of Employee and to pursue necessary official
functions for Employer, including but not limited to the ICMA Annual Conference, the
state league of municipalities, and such other national, regional, state, and local
governmental groups and committees in which Employee serves as a member.
3. Employer also agrees to budget for and to pay for travel and subsistence expenses of
Employee for short courses, institutes, and seminars that are necessary for the
Employee's professional development and for the good of the Employer.
4. Employer recognizes that certain expenses of a non - personal but job related nature
are incurred by Employee, and agrees to reimburse or to pay said general expenses.
The finance director is authorized to disburse such moneys upon receipt of duly
executed expense or petty cash vouchers, receipts, statements or personal affidavits.
5. The Employer acknowledges the value of having Employee participate and be
directly involved in local civic clubs or organizations. Accordingly, Employer shall pay for
the reasonable membership fees and /or dues to enable the Employee to become an
active member in local civic clubs or organizations.
6. The Employer shall provide Employee with a computer, software, fax /modem, cell
phone (or allowance for same) and pager required for Employee to perform the job and
to maintain communication.
City Manager Contract Page 4 of 8
Section 10: Termination
For the purpose of this agreement, termination shall occur when:
1. The majority of the governing body votes to terminate the Employee at a duly
authorized public meeting.
2. If the Employer, citizens or legislature acts to amend any provisions of the Municipal
Code pertaining to the role, powers, duties, authority, responsibilities of the Employee's
position that substantially changes the form of government, the Employee shall have the
right to declare that such amendments constitute termination.
3. If the Employee resigns following an offer to accept resignation, whether formal or
informal, by the Employer as representative of the majority of the governing body that
the Employee resign, then the Employee may declare a termination as of the date of the
suggestion.
4. Breach of contract declared by either party with a 30 -day cure period for either
Employee or Employer. Written notice of a breach of contract shall be provided in
accordance with the provisions of Section 20.
Section 11: Severance
Severance shall be paid to the Employee when employment is terminated as defined in
Section 10.
If the Employee is terminated, the Employer shall provide a minimum severance
payment equal to six months' salary at the current rate of pay. This severance shall be
paid in a lump sum unless otherwise agreed to by the Employer and the Employee. The
Employee shall also be compensated for all accrued sick leave, vacation time, all paid
holidays, and administrative leave. The Employer agrees to make a contribution to the
Employee's deferred compensation account on the value of this compensation
calculated using the rate ordinarily contributed on regular compensation.
For a minimum period of six months following termination, the Employer shall pay the
cost to continue the following benefits:
1. Health insurance for the employee and all dependents as provided in Section 5
2. Life insurance as provided in Section 5
3. Long -term disability as provided in Section 5
If the Employee is terminated because of a conviction of a felony, then the Employer is
not obligated to pay severance under this section.
Section 12: Resignation
In the event that the Employee voluntarily resigns his /her position with the Employer,
the Employee shall provide a minimum of 30 days notice unless the parties agree
otherwise.
Section 13: Hours of Work
City Manager Contract Page 5 of 8
It is recognized that the Employee must devote a great deal of time outside the normal
office hours on business for the Employer, and to that end, Employee shall be allowed
to establish an appropriate work schedule. Employee will communicate work schedule
to the Mayor in a mutually agreed manner.
Section 14: Outside Activities
The employment provided for by this Agreement shall be the Employee's primary
Employment. Recognizing that certain outside teaching or other business opportunities
may occur which the Employee wishes to participate in, such activities shall be
permitted during employee's time off. Such activities, if any, shall not constitute
interference of any degree nor a conflict of interest with his or her responsibilities under
this Agreement.
Section 15: Moving and Relocation Expenses
No moving or relocation expenses are negotiated unless revisions are made to Section
3. Residency in this agreement.
Section 16: Home Sale and Purchase Expenses
No home sale or purchase expenses are negotiated unless revisions are made to
section 3. Residency in this agreement.
Section 17: Indemnification
Beyond that required under Federal, State or Local Law, Employer shall defend, save
harmless and indemnify Employee against any tort, professional liability claim or
demand or other legal action, whether groundless or otherwise, arising out of an alleged
act or omission occurring in the performance of Employee's duties as City Manager or
resulting from the exercise of judgment or discretion in connection with the performance
of program duties or responsibilities, unless the act or omission involved willful or
wanton conduct. The Employee may request and the Employer shall not unreasonably
refuse to provide independent legal representation at Employer's expense and
Employer may not unreasonably withhold approval. Legal representation, provided by
Employer for Employee, shall extend until final determination of the legal action,
including any appeals brought by either party. The Employer shall indemnify employee
against any and all losses, damages, judgments, interest, settlements, fines, court costs
and other reasonable costs and expenses of legal proceedings including attorneys fees,
and any other liabilities incurred by, imposed upon, or suffered by such Employee in
connection with or resulting from any claim, action, suit, or proceeding, actual or
threatened, arising out of or in connection with the performance of his duties. Any
settlement of any claim must be made with prior approval of the Employer in order for
indemnification, as provided in this Section, to be available.
Employee recognizes that Employer shall have the right to compromise, unless the
Employee is a party to a suit in which Employee shall have veto authority over the
settlement, claim or suit; or said compromise or settlement is of a personal nature to
Employee. Further, Employer agrees to pay all reasonable litigation expenses of
Employee throughout the pendency of any litigation to which the Employee is a party,
City Manager Contract Page 6 of 8
witness or advisor to the Employer. Such expense payments shall continue beyond
Employee's service to the Employer as long as litigation is pending. Further, Employer
agrees to pay Employee reasonable consulting fees and travel expenses when
Employee serves as a witness, advisor or consultant to Employer regarding pending
litigation.
Section 18: Bonding
Employer shall bear the full cost of any fidelity or other bonds required of the Employee
under any law or ordinance.
Section 19: Other Terms and Conditions of Employment
The Employer, only upon agreement with Employee, shall fix any such other terms and
conditions of employment, as it may determine from time to time, relating to the
performance of the Employee, provided such terms and conditions are not inconsistent
with or in conflict with the provisions of this Agreement, the City of Spokane Valley
Municipal Code or any other law.
Except as otherwise provided in this Agreement, the Employee shall be entitled at a
minimum, to the highest level of benefits that are enjoyed by other officials, department
heads or general employees of the Employer as provided in the Charter, Code,
Personnel Rules and Regulations or by practice.
Section 20: Notices
Notice pursuant to this Agreement shall be given by depositing in the custody of the
United States Postal Service, postage prepaid, addressed as follows:
(1) EMPLOYER:
City of Spokane Valley, Attn. Mayor
11707 East Sprague, Suite #106, Spokane Valley, WA 99206.
(2) EMPLOYEE:
Mike Jackson, 5118 South Cree Drive, Spokane, WA 99206.
Alternatively, notice required pursuant to this Agreement may be personally served in
the same manner as is applicable to civil judicial practice. Notice shall be deemed given
as of the date of personal service or as the date of deposit of such written notice in the
course of transmission in the United States Postal Service.
Section 21: Disclosure
Employee owns /has owned a rental home within the City of Spokane Valley city limits
since 2004.
Section 22: General Provisions
1. Integration. This Agreement sets forth and establishes the entire understanding
between the Employer and the Employee relating to the employment of the Employee
by the Employer. Any prior discussions or representations by or between the parties are
City Manager Contract Page 7 of 8
merged into and rendered null and void by this Agreement. The parties by mutual
written agreement may amend any provision of this agreement during the life of the
agreement. Such amendments shall be incorporated and made a part of this
agreement.
2. Binding Effect. This Agreement shall be binding on the Employer and the Employee
as well as their heirs, assigns, executors, personal representatives and successors in
interest.
3. Effective Date. This Agreement shall become effective on August 10, 2010.
4. Severability. The invalidity or partial invalidity of any portion of this Agreement will not
affect the validity of any other provision. In the event that any provision of this
Agreement is held to be invalid, the remaining provisions shall be deemed to be in full
force and effect as if they have been executed by both parties subsequent to the
expungement or judicial modification of the invalid provision.
ATTEST:
Name and Title
Thomas E. Towey, Mayor
ATTEST:
Name and Title Mike D. Jackson
City Manager Contract Page 8 of 8
Employment Agreement
Between
The City of Spokane Valley and
Mike Jackson, City Manager
Introduction and Recital
This Employment Agreement, made and entered into this day of September
2010, by and between the City of Spokane Valley Washington, a municipal corporation,
(hereinafter called "Employer ") and Mike Jackson (hereinafter called "Employee ") an
individual who has the desire, education, training and experience in local government
management - including experience in Spokane Valley - and who, as a member of
International City /County Management Association (ICMA), is subject to the ICMA Code
of Ethics, to be the City Manager of Spokane Valley, Washington.
Both the Employee and the Employer desire to establish terms and conditions which
provide a clear understanding as to expectations, compensation, benefits and other
matters pertinent to a mutually productive and positive Employer /Employee relationship.
In consideration of the mutual covenants herein contained, the parties agree as follows:
Section 1: Term
This agreement shall remain in full force in effect from September 2010 retroactive
to August 10, 2010 (date of appointment by City Council) until terminated by the
Employer or Employee as provided in this agreement.
Section 2: Duties and Authority
Employer agrees to employ Mike Jackson as City Manager to perform the functions and
duties specified in Title 2, Chapter 2.15 of the Spokane Valley Municipal Code, RCW
35A.050 -.150, and to perform other legally permissible and proper duties and functions.
Section 3: Residency
Per the Spokane Valley Municipal Code Title 2.15.070 Residency, the city manager is
not required to be a resident of the City on the date of City Council appointment but
shall reside in Spokane County within six months of such appointment unless otherwise
waived by the city council. This section releases the Employee from any obligation to
live within the City limits of Spokane Valley. (Employee currently resides within Spokane
County and has done so since June 2003.)
Section 4: Compensation
• •� •0
- - - - - - -
• _ .•• •I W-11 IAI
City Manager Contract Page 1 of 9
Employer agrees to pay Employee a base annual salary of $154,000. Employer shall
not, at any time during the term of the Employee's tenure in office, reduce the salary,
compensation or other financial benefits of Employee, except to the same degree of
such a reduction across - the -board for all employees of the Employer.
Salary to be payable in installments at the same time that the other management
employees of the Employer are paid.
2. Social Security Replacement Account Employer has elected to utilize the ICMA
401(a) Money Purchase Plan in lieu of participation in the Social Security Administration
Program. Employer and Employee shall make their required payments of 6.2% of the
Employee's base annual salary (as continuation of Employee /Employer existing
practice) into said replacement plan toward social security replacement, as well as the
required contributions at the federally determined percentage for Medicare Program
participation.
3. Annual Performance Evaluation and Salary Adjustments. The Employer agrees to
increase the Base Salary and /or benefits of Employee on an annual basis compatible
with the Employee's performance, and no lower than in the manner and amount/
percentage as customary with other City employees. The i - 7iti -a six m.ep h 7a
61 1196896 189+ reVie416 Shell inr6 Idle +he fGlIG MRg'
With the assistance of a mutually agreed facilitator, Employer and Employee shall
evaluate the performance of the Employee -After 6iv M +h6 HPl9YI:R8n+ (Cehr6 6 @r„
2 and- -#ter ene -fie° 20 at least once annually +h�f+,�
coincide with Employee's anniversary date- of August 10 and prior to development
of the annual Preliminary Budget. The review and evaluation will be in accordance
with specific criteria developed jointly by the Employer and the Employee. The
process at a minimum shall include the opportunity for both parties to: (1) prepare a
written evaluation, (2) meet and discuss the evaluation, and (3) present a written
summary of the evaluation results. The final written evaluation should be completed
and delivered to the Employee within 30 days of the evaluation meeting.
As part of the evaluation process, both parties will define the goals and
performance objectives which they consider important to City and Employee.
City Manager Contract Page 2 of 9
-
. .
Employer agrees to pay Employee a base annual salary of $154,000. Employer shall
not, at any time during the term of the Employee's tenure in office, reduce the salary,
compensation or other financial benefits of Employee, except to the same degree of
such a reduction across - the -board for all employees of the Employer.
Salary to be payable in installments at the same time that the other management
employees of the Employer are paid.
2. Social Security Replacement Account Employer has elected to utilize the ICMA
401(a) Money Purchase Plan in lieu of participation in the Social Security Administration
Program. Employer and Employee shall make their required payments of 6.2% of the
Employee's base annual salary (as continuation of Employee /Employer existing
practice) into said replacement plan toward social security replacement, as well as the
required contributions at the federally determined percentage for Medicare Program
participation.
3. Annual Performance Evaluation and Salary Adjustments. The Employer agrees to
increase the Base Salary and /or benefits of Employee on an annual basis compatible
with the Employee's performance, and no lower than in the manner and amount/
percentage as customary with other City employees. The i - 7iti -a six m.ep h 7a
61 1196896 189+ reVie416 Shell inr6 Idle +he fGlIG MRg'
With the assistance of a mutually agreed facilitator, Employer and Employee shall
evaluate the performance of the Employee -After 6iv M +h6 HPl9YI:R8n+ (Cehr6 6 @r„
2 and- -#ter ene -fie° 20 at least once annually +h�f+,�
coincide with Employee's anniversary date- of August 10 and prior to development
of the annual Preliminary Budget. The review and evaluation will be in accordance
with specific criteria developed jointly by the Employer and the Employee. The
process at a minimum shall include the opportunity for both parties to: (1) prepare a
written evaluation, (2) meet and discuss the evaluation, and (3) present a written
summary of the evaluation results. The final written evaluation should be completed
and delivered to the Employee within 30 days of the evaluation meeting.
As part of the evaluation process, both parties will define the goals and
performance objectives which they consider important to City and Employee.
City Manager Contract Page 2 of 9
This agreement shall be automatically amended to reflect any salary adjustments that
are provided or required by the Employer's compensation policies.
Section 5: Health, Disability and Life Insurance Benefits
1. The Employer agrees to continue to provide with no lapse in service: health, life,
dental, and vision insurance coverage for Employee, his spouse and dependents under
programs and cost allocation methods applicable to all City employees.
2. Employer agrees to execute all necessary agreements provided by ICMA for
Employee's participation at Employee's own expense, in the ICMA Retirement Health
Savings Plan, in accordance with the voluntary opt -in regulations of a non-
discriminatory plan.
3. Employer agrees to put into force and make required premium payments for long-
term disability coverage for the Employee. The policy will pay a minimum of 60% of
Employee's salary, with a maximum ninety -day elimination period, should Employee
become disabled or otherwise unable to perform his duties due to sickness, accident,
injury, mental incapacitation or health.
4. The Employer shall pay the amount of premium due for term life insurance in the
amount of $500,000 for a term(s) of 10 years. The Employee shall name the beneficiary
of the life insurance policy. The plan shall be portable if the employee elects to pay the
coverage. The plan shall also be expandable if the employee opts for greater coverage
or longer term but the City's contribution shall be limited to $500,000 for a term of 10
years.
Section 6: Vacation, Sick, and Military Leave
1. Employee will maintain existing accrual bank of vacation, administrative leave and
sick leave.
2. Employee shall accrue 25 days of vacation annually. Vacation to be credited equally
on each pay period and available to employee as it accrues.
3. Sick leave will be accrued at 12 days annually and to be credited equally at each pay
period and available to employee as it accrues.
4. Employee accrues 40 hours of Administrative Leave as provided to other overtime
exempt employees of the City. This amount is credited in January of each year and
available to employee at time of credit.
5. The Employee is entitled to accrue all unused leave, without limit, and in the event
the Employee's employment is terminated, either voluntarily or involuntarily, the
Employee shall be compensated for all accrued vacation time, all paid holidays,
Administrative leave and other leave benefits to date at 100 %. Sick leave shall be
compensated at 50% of accrual.
City Manager Contract Page 3 of 9
6. Notwithstanding Employee's actual accrual of sick leave, the Employee shall have
access to a bank of 90 sick days to be used in the case of serious medical conditions.
This leave can only be used to provide coverage during the waiting period between the
onset of illness or disability and the point at which short or long -term disability coverage
takes effect, and will be renewed with each occurrence.
7. The Employee shall be entitled to military reserve leave time pursuant to state law.
Section 7: Automobile - Monthly Vehicle Allowance
The Employer agrees to pay to the Employee, during the term of this Agreement and in
addition to other salary and benefits herein provided, the sum of $300 per month to be
credited at the first of each month, as a vehicle allowance to be used to purchase,
lease, own, operate, insure and maintain a vehicle.
The Employer will reimburse the Employee at the IRS standard mileage rate for any
business use of the vehicle beyond the greater Spokane County area.
Section 8: Retirement
1. The Employee will remain in Washington Public Employees Retirement System
(PERS) and Employer and Employee will make all the appropriate contributions to
maintain this plan.
2. In addition to the Employer's payment to PERS as referenced above, Employer shall
contribute, effective August 10, 2010, sixteen percent (16 %) of base annual salary into
the International City /County Management Association Retirement Corporation (ICMA-
RC) 401A Plan, and 8.33% of base salary into ICMA -RC 457 Plan. Employee is
immediately fully vested in these plans /contributions and Employer agrees to transfer
ownership /holdings to succeeding employers as may be requested by employee at
cessation of employment.
Section 9: General Business Expenses
1. Employer agrees to budget for and to pay for professional dues and subscriptions of
the Employee necessary for continuation and full participation in national, regional,
state, and local associations and organizations necessary and desirable for the
Employee's continued professional participation, growth, and advancement, and for the
good of the Employer.
2. Employer agrees to budget for and to pay for travel and subsistence expenses of
Employee for professional and official travel, meetings, and occasions to adequately
continue the professional development of Employee and to pursue necessary official
functions for Employer, including but not limited to the ICMA Annual Conference, the
state league of municipalities, and such other national, regional, state, and local
governmental groups and committees in which Employee serves as a member.
City Manager Contract Page 4 of 9
3. Employer also agrees to budget for and to pay for travel and subsistence expenses of
Employee for short courses, institutes, and seminars that are necessary for the
Employee's professional development and for the good of the Employer.
4. Employer recognizes that certain expenses of a non - personal but job related nature
are incurred by Employee, and agrees to reimburse or to pay said general expenses.
The finance director is authorized to disburse such moneys upon receipt of duly
executed expense or petty cash vouchers, receipts, statements or personal affidavits.
5. The Employer acknowledges the value of having Employee participate and be
directly involved in local civic clubs or organizations. Accordingly, Employer shall pay for
the reasonable membership fees and /or dues to enable the Employee to become an
active member in local civic clubs or organizations.
6. The Employer shall provide Employee with a computer, software, fax /modem, cell
phone (or allowance for same) and pager required for Employee to perform the job and
to maintain communication.
Section 10: Termination
For the purpose of this agreement, termination shall occur when:
1. The majority of the governing body votes to terminate the Employee at a duly
authorized public meeting.
2. If the Employer, citizens or legislature acts to amend any provisions of the Municipal
Code pertaining to the role, powers, duties, authority, responsibilities of the Employee's
position that substantially changes the form of government, the Employee shall have the
right to declare that such amendments constitute termination.
3. If the Employee resigns following an offer to accept resignation, whether formal or
informal, by the Employer as representative of the majority of the governing body that
the Employee resign, then the Employee may declare a termination as of the date of the
suggestion.
4. Breach of contract declared by either party with a 30 -day cure period for either
Employee or Employer. Written notice of a breach of contract shall be provided in
accordance with the provisions of Section 20.
Section 11: Severance
Severance shall be paid to the Employee when employment is terminated as defined in
Section 10.
If the Employee is terminated, the Employer shall provide a minimum severance
payment equal to six months' salary at the current rate of pay. This severance shall be
paid in a lump sum unless otherwise agreed to by the Employer and the Employee. The
Employee shall also be compensated for all accrued sick leave, vacation time, all paid
holidays, and administrative leave. The Employer agrees to make a contribution to the
City Manager Contract Page 5 of 9
Employee's deferred compensation account on the value of this compensation
calculated using the rate ordinarily contributed on regular compensation.
For a minimum period of six months following termination, the Employer shall pay the
cost to continue the following benefits:
1. Health insurance for the employee and all dependents as provided in Section 5
2. Life insurance as provided in Section 5
3. Long -term disability as provided in Section 5
If the Employee is terminated because of a conviction of a felony, then the Employer is
not obligated to pay severance under this section.
Section 12: Resignation
In the event that the Employee voluntarily resigns his /her position with the Employer,
the Employee shall provide a minimum of 30 days notice unless the parties agree
otherwise.
Section 13: Hours of Work
It is recognized that the Employee must devote a great deal of time outside the normal
office hours on business for the Employer, and to that end, Employee shall be allowed
to establish an appropriate work schedule. Employee will communicate work schedule
to the Mayor in a mutually agreed manner.
Section 14: Outside Activities
The employment provided for by this Agreement shall be the Employee's primary
Employment. Recognizing that certain outside teaching or other business opportunities
may occur which the Employee wishes to participate in, such activities shall be
permitted during employee's time off. Such activities, if any, shall not constitute
interference of any degree nor a conflict of interest with his or her responsibilities under
this Agreement.
Section 15: Moving and Relocation Expenses
No moving or relocation expenses are negotiated unless revisions are made to Section
3. Residency in this agreement.
Section 16: Home Sale and Purchase Expenses
No home sale or purchase expenses are negotiated unless revisions are made to
section 3. Residency in this agreement.
Section 17: Indemnification
Beyond that required under Federal, State or Local Law, Employer shall defend, save
harmless and indemnify Employee against any tort, professional liability claim or
demand or other legal action, whether groundless or otherwise, arising out of an alleged
act or omission occurring in the performance of Employee's duties as City Manager or
resulting from the exercise of judgment or discretion in connection with the performance
of program duties or responsibilities, unless the act or omission involved willful or
wanton conduct. The Employee may request and the Employer shall not unreasonably
City Manager Contract Page 6 of 9
refuse to provide independent legal representation at Employer's expense and
Employer may not unreasonably withhold approval. Legal representation, provided by
Employer for Employee, shall extend until final determination of the legal action,
including any appeals brought by either party. The Employer shall indemnify employee
against any and all losses, damages, judgments, interest, settlements, fines, court costs
and other reasonable costs and expenses of legal proceedings including attorneys fees,
and any other liabilities incurred by, imposed upon, or suffered by such Employee in
connection with or resulting from any claim, action, suit, or proceeding, actual or
threatened, arising out of or in connection with the performance of his duties. Any
settlement of any claim must be made with prior approval of the Employer in order for
indemnification, as provided in this Section, to be available.
Employee recognizes that Employer shall have the right to compromise, unless the
Employee is a party to a suit in which Employee shall have veto authority over the
settlement, claim or suit; or said compromise or settlement is of a personal nature to
Employee. Further, Employer agrees to pay all reasonable litigation expenses of
Employee throughout the pendency of any litigation to which the Employee is a party,
witness or advisor to the Employer. Such expense payments shall continue beyond
Employee's service to the Employer as long as litigation is pending. Further, Employer
agrees to pay Employee reasonable consulting fees and travel expenses when
Employee serves as a witness, advisor or consultant to Employer regarding pending
litigation.
Section 18: Bonding
Employer shall bear the full cost of any fidelity or other bonds required of the Employee
under any law or ordinance.
Section 19: Other Terms and Conditions of Employment
The Employer, only upon agreement with Employee, shall fix any such other terms and
conditions of employment, as it may determine from time to time, relating to the
performance of the Employee, provided such terms and conditions are not inconsistent
with or in conflict with the provisions of this Agreement, the City of Spokane Valley
Municipal Code or any other law.
Except as otherwise provided in this Agreement, the Employee shall be entitled at a
minimum, to the highest level of benefits that are enjoyed by other officials, department
heads or general employees of the Employer as provided in the Charter, Code,
Personnel Rules and Regulations or by practice.
Section 20: Notices
Notice pursuant to this Agreement shall be given by depositing in the custody of the
United States Postal Service, postage prepaid, addressed as follows:
(1) EMPLOYER:
City of Spokane Valley, Attn. Mayor
11707 East Sprague, Suite #106, Spokane Valley, WA 99206.
City Manager Contract Page 7 of 9
(2) EMPLOYEE:
Mike Jackson, 5118 South Cree Drive, Spokane, WA 99206.
Alternatively, notice required pursuant to this Agreement may be personally served in
the same manner as is applicable to civil judicial practice. Notice shall be deemed given
as of the date of personal service or as the date of deposit of such written notice in the
course of transmission in the United States Postal Service.
Section 21: Disclosure
Employee owns /has owned a rental home within the City of Spokane Valley city limits
since 2004.
Section 22: General Provisions
1. Integration. This Agreement sets forth and establishes the entire understanding
between the Employer and the Employee relating to the employment of the Employee
by the Employer. Any prior discussions or representations by or between the parties are
merged into and rendered null and void by this Agreement. The parties by mutual
written agreement may amend any provision of this agreement during the life of the
agreement. Such amendments shall be incorporated and made a part of this
agreement.
2. Binding Effect. This Agreement shall be binding on the Employer and the Employee
as well as their heirs, assigns, executors, personal representatives and successors in
interest.
3. Effective Date. This Agreement shall become effective on August 10, 2010.
4. Severability. The invalidity or partial invalidity of any portion of this Agreement will not
affect the validity of any other provision. In the event that any provision of this
Agreement is held to be invalid, the remaining provisions shall be deemed to be in full
force and effect as if they have been executed by both parties subsequent to the
expungement or judicial modification of the invalid provision.
ATTEST:
Name and Title
Thomas E. Towey, Mayor
ATTEST:
City Manager Contract Page 8 of 9
Name and Title Mike D. Jackson
City Manager Contract Page 9 of 9
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: September 21, 2010 City Manager Sign -off:
Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Motion Consideration: to direct Planning Commission to consider code
text amendments to the Sprague and Appleway Corridors Subarea Plan for specific zoning and
development issues in the City Center zone district.
GOVERNING LEGISLATION: Chapter 19.30.040, Spokane Valley Municipal Code.
BACKGROUND: The Council has requested that the Sprague /Appleway Subarea Plan (SARP)
be revisited zone by zone with property owners involved in the process. On August 17, 2010,
staff presented an overview of the City Center District zone to Council. On August 19, 2010, a
community meeting was conducted at 8am in Council Chambers to gather public input on the
City Center zone regulations. On September 14, 2010, staff presented to Council a summary of
issues raised during public comment.
At the September 14, 2010 meeting, City Council directed Staff to prepare a motion directing the
Planning Commission to consider changes to Book II: Development Regulations, Sprague and
Appleway Corridors Subarea Plan (SARP). Changes to the regulations must be consistent with
the policy direction of the Subarea Plan and the City's Comprehensive Plan. Some issues
raised during review of the City Center are considered Comprehensive Plan policy issues and
will be added to the docket for the 2011 Comprehensive Plan amendment process.
Council may consider the following motion:
RECOMMENDED ACTION OR MOTION: Move to direct the Planning Commission to consider
text amendments to Book II: Development Regulations, Sprague and Appleway Corridors
Subarea Plan to address the following issue:
1. City Center Core Street /Temporary Regulations — Consider removing the temporary
restriction on City Center Retail.
BUDGET /FINANCIAL IMPACTS: The project will use existing staff; however this is a significant
project which will likely require other projects be placed on hold.
STAFF CONTACT: Kathy McClung, Community Development Director
ATTACHMENTS
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: September 21, 2010
City Manager Sign -off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
® information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: 2011 CDBG Program — Potential CDBG Projects
GOVERNING LEGISLATION: Federal Department of Housing and Urban Development (HUD)
PREVIOUS COUNCIL ACTION TAKEN: None.
BACKGROUND: In 2008, Spokane County agreed to amend the CDBG funding policies to
establish a 20% set -aside of the County's annual federal appropriation for City of Spokane
Valley capital projects. In 2009 this resulted in a set -aside for Spokane Valley projects of
$310,000. This funding was utilized to partially pay for full width paving on the Corbin Sewer
Project. The County has not received an estimate on the federal appropriation. Staff anticipates
providing that information to Council at the October 12 meeting.
City staff met to identify city capital projects that would qualify for CDBG funding. The following
list of projects is preliminary based on city staff's evaluation of CDBG eligible projects.
Street Projects: Estimated Costs
1. Green Haven Sewer Project $ To be provided
(Full width paving in conjunction with County sewer project)
TOTAL ESTIMATED PROJECT COST $ To be provided
City staff is in discussions with County Community Development staff to identify other CDBG
eligible projects to be included on the list presented to Council at the October 12, 2010 public
hearing.
OPTIONS: Identify other potential projects for consideration.
RECOMMENDED ACTION OR MOTION: Provide staff direction in preparing for the scheduled
public hearing on October 12, 2010
BUDGET /FINANCIAL IMPACTS: Undetermined at this time.
STAFF CONTACT: Greg McCormick, Planning Division Manager
Neil Kersten, Public Works Director
ATTACHMENTS: None.
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: September 21, 2010 City Manager Sign -off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation
AGENDA ITEM TITLE : Raising chickens in residential zones
GOVERNING LEGISLATION: See discussion below.
PREVIOUS COUNCIL ACTION TAKEN: N/A
BACKGROUND: On August 24, 2010 Valerie Dunn spoke to the council regarding raising
chickens in residential zones. Attached is a copy of the email Kathy McClung, Community
Director sent her regarding the existing regulations and what would be required to change the
code. The Council has asked that this items be placed on the agenda for discussion.
OPTIONS: To be determined by Council
RECOMMENDED ACTION OR MOTION: N/A
BUDGET /FINANCIAL IMPACTS: N/A
STAFF CONTACT: Kathy McClung, Community Development Director
ATTACHMENTS email mailed to Valerie Dunn August 27, 2010 by Kathy McClung
From: val@vicut.com [mailto:]
Sent: Thursday, August 26, 2010 12:07 PM
To: mayor/ councilmembers
Subject: Keeping of Backyard Chickens
Dear Council Members,
On Tuesday, August 24, 2010; I spoke briefly about the regulations on keeping backyard chickens in
Spokane Valley and requested they be changed. Because I am a highly nervous public speaker, I wrote
down all the points I wanted to touch on during my three minutes to speak; and still forgot to mention the
things I'd like to mention regarding keeping backyard chickens.
My understanding, after speaking to Chris Berg with Code Enforcement, is that, when Spokane Valley
incorporated, they adopted all of the Spokane County codes. I would imagine some or many of those
codes were written many years ago and were fitting for the times. But, the suburban ideal is a dynamic
concept; as more people become interested in living a greener lifestyle in the suburbs, the idea of what is
"ideal" evolves to reflect the commiumity's values. People have started to realize that maintaining a close
connection to our food is a positive, not a negative, and is part of living a more sustainable lifestyle.
Famiers' Markets are experiencing a revival, people are gardening more, and conununities around the
nation are changing decades -old laws forbidding the keeping of chickens. It was mentioned by one of
you that "Martha Stewart thinks it's a good idea to have backyard chickens ". But I think it's so much
bigger than that. I'd ask that you just take a look at your local news stands and note all the magazines
regarding sustainable living, greener Iiving, organic gardening, backyard chickens, urban homesteading
etc_ and see that it's a huge movement in this country. There's a great website called thecitychicken.com
that has a list of all the cities that allow residents to keep chickens that would also give you an idea of
how big this movement is in this country.
There are a few topics I wanted to touch regarding the potential negatives of chickens and the positives of
chickens:
Chickens are not a nuisance. They are not smelly. According to time OSU extension office, the average
laying hen produces 2-3 lb of droppings per day. The average dog produces a pound a day. Unlike dog
or cat feces which carry pathogens and cannot be composted; chicken manure provides a great free source
of organic fertilizer when composted. Since the average chicken keeper is also a gardener, this is a great
benefit. And speaking of compost, I have a large compost bin and my chickens spend hours every day
turning it and finding bugs which is a wonderful side benefit,
They're also good for time cnvirorunent because they cat bugs and weeds eliminating the need to use
chemicals. Chickens are also great mousers and will catch anmd eat snakes,
Hens are not noisy. They cluck for a few moments when they're laying an egg; but otherwise are very
quiet. Their clucks are certainly no louder than that of a small dog. when you live in a neighborhood,
there are Immi rowers running, motorcycles and trucks driving by, children laughing and screaming,
dogs barking, birds chirping and there's no reason why a chicken clucking for 30 seconds should be
considered a nuisance,
They do not Iower property values, Some prospective home owners may be more attracted to a
community with a progressive stance on green issues such as chicken keeping. Some cities with the
highest property values allow backyard chickens such as Seattle, WA; Portland, OR; Denver, CO, New
York, NY, Washington D.C.; San Francisco, CA; San Diego, CA; & Los Angeles, CA. Some of your
closest neighbors allow backyard chickens such as Spokane, WA & Millwood, WA.
Lastly, of course, is that they provide us with fresh eggs every day. A hen matures and starts laying at
around 4 months of age and will lay almost every day for about 3 years and then sporadically thereafter
until she passes away. Most backyard chicken keepers consider their chicken a pet, and unlike a typical
farm aninnal, would continue to be a loved member of the family until she dies.
I hope you will consider some of these timings when making your decision.
Thank you for your time,
Valerie Dunn.
From:
Kathy McClung
Sent:
Friday, August 27, 2010 10:29 AM
To:
val @v1cut.com
Cc:
Mike Jackson; Chris Bainbridge; City Council; Deanna Griffith
Subject:
RE: Keeping of Backyard Chickens
Dear Ms. Dunn;
I have been asked to respond to your comments regarding keeping chickens in residential zones.
The current regulations permit chickens on lots of 40,000 square feet or greater. The number permitted is 1/3000
square feet. i also took a look at the City of Spokane code and although they do allow chickens in residential areas, they
also limit them by the requirement that they have to be housed 90 feet from any property line or center line of any right
of way. 5o the lot would have to be very large to accommodate them.
Amendments to the city code can be initiated by any individual or the city council at any time. If an individual wishes to
initiate an amendment there is an application and a fee ($1850.00). The amendment proposal is then taken to the
planning commission for a public hearing and recommendation and then to the city council for final adoption. There are
criteria for amending the code and there is no guarantee that it will be approved.
The city council can also initiate a code amendment and in that case the city bears the cost of the amendment.
If you decide to pursue an amendment, please call me and I will provide you with the application. You should also know
that the city gets several complaints a year regarding chickens, so any amendment proposal probably wouldn't be a slam
dunk.
My phone number is 509.720.5300.
Sincerely,
Kathy McClung
Community Development Director
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: September 21, 2010 City Manager Sign -off:
Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Proposed Resolution: Greenacres Neighborhood Park
Development — Phase 1 - Funding
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: Approved Greenacres Park Development
grant proposal to Washington Legislature in 2008 and 2009. Approved grant request in
2008 for development of Greenacres Park. Approved $200,000 for Greenacres Park
Development from the Civic Facilities Fund.
BACKGROUND: The City has received $500,000 in direct appropriations from the
State for this project. These funds ($300,000) are coming from the Department of
Community Trade and Economic Development (now the Department of Commerce) and
the Department of Public Works ($200,000). The total estimated cost of the Greenacres
Park Phase 1 construction is $1,577,138. The City Council in May 2010 approved the
use of $200,000 from the Civic Facilities Fund to complete the City's local funding
match. The total needed from the City to start and complete the construction is
$1,088,888. The Department of Public Works needs a Council resolution confirming the
City's commitment of $1,088,888 prior to signing the contract for the $200,000 they will
be providing.
OPTIONS:
RECOMMENDED ACTION OR MOTION: Seek consensus to place the resolution
authorizing funding for Greenacres Park Development Phase 1 on the consent agenda
for September 28, 2010.
BUDGET /FINANCIAL IMPACTS: The City commitment for this project will be
$1,088,888; $200,000 is from the Civic Facilities Fund and the remaining balance is
from Parks Capital Funds.
STAFF CONTACT: Mike Stone, Parks and Recreation Director
ATTACHMENTS: Draft Authorization Resolution
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
RESOLUTION NO. 10- * * *
A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, COMMITTING TO THE EXPENDITURE OF UP TO $1,088,888 IN
LOCAL FUNDING FOR PHASE I CONSTRUCTION OF GREENACRES PARK
CONTINGENT ON AVAILABILITY OF STATE MATCHING FUNDS, AND OTHER
MATTERS RELATED THERETO.
WHEREAS, the City of Spokane Valley, Washington is the owner of certain real property known
as Greenacres Park. The park property is currently undeveloped, and the City desires to develop it as a
community park; and
WHEREAS, the anticipated cost for Phase I of Greenacres Park constriction is $1,577,138; and
WHEREAS, the City does not have sufficient funds available to pay for the entire cost of such
park improvements; and
WHEREAS, the State of Washington, Department of Public Works, has funds available for such
construction work. A requirement of receiving any funds from the Washington State Department of
Public Works is that the local jurisdiction demonstrate it has matching funds committed to the project;
and
WHEREAS, the Washington State Department of Community Trade and Economic
Development (now the "Department of Commerce ") previously awarded a grant in the amount of
$296,250 for design and construction of Greenacres Park; and
WHEREAS, in the event the State of Washington were to approve the City's current request for
$200,000 in grant funding from the Department of Public Works, the remaining portion of funds needed
to ensure full funding of Phase I design and construction would be $200,000; and
WHEREAS, on July 20, 2010, a consensus of the City of Spokane Valley City Council stated
support for this park construction project by committing an additional $200,000 from the City's civic
facilities fund, for a total local match of up to $1,088,888; and
WHEREAS, this Resolution provides a more formal commitment of the financial commitment of
the City to the construction of Phase I of Greenacres Park, as requested by the Washington State
Department of Public Works. This commitment by the City to local matching funds is contingent on
being awarded the remaining $200,000 by the State of Washington Department of Public Works. In the
event the State funds are not available for any reason, the City reserves the right to suspend this
commitment of funds.
NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane
County, Washington, as follows:
Section 1. Commitment of Local Matching Funds for Construction of Phase I of
Greenacres Park The City Council of the City of Spokane Valley hereby commits to the expenditure
Resolution 10- Resolution Committing Funds to Phase I, Greenacres Park Page 1 of 2
of up to $1,088,888 in City funds for the construction of Phase I of Greenacres Park. This commitment is
conditioned on being awarded the remaining $200,000 by the State of Washington Department of Public
Works. These funds are in addition to the $296,250 previously granted by Community Trade and
Economic Development (now the "Department of Commerce "). In the event the State funds are not
available for any reason, the City reserves the right to suspend this commitment of funds.
Section 2. Authorization for City Manager to Execute Necessary Documents The City
Council of the City of Spokane Valley authorizes the City Manager or designee to execute any and all
documents necessary thereto.
Section 3. Effective Date This Resolution shall be in full force and effect upon adoption.
Adopted this day of September, 2010.
CITY OF SPOKANE VALLEY
Thomas E. Towey, Mayor
ATTEST:
Christine Bainbridge, City Clerk
Approved as to Form:
Office of the City Attorney
Resolution 10- East Spokane Water District Page 2 of 2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: September 21, 2010 City Manager Sign -off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation
AGENDA ITEM TITLE: Animal Control: Spokane County Proposed License Fee Increase
GOVERNING LEGISLATION: S.V.M.C. 7.30
PREVIOUS COUNCIL ACTION TAKEN: N/A (An administrative report was provided to Council
in November, 2007, the last time license fees were changed).
BACKGROUND: Spokane County Regional Animal Protection Services (SCRAPS) is
proposing aligning license fees with the City of Spokane in anticipation of Spokane joining
SCRAPS. The proposed change will increase the license fee for an altered dog from $20 to $25
and for an unaltered dog from $40 to $50. Cat license fees will remain unchanged.
The anticipated additional revenue is $128,745, which SCRAPS hopes will offset anticipated
budget cuts for 2011. The proposed change will be effective January 1, 2011 if adopted by the
Board of County Commissioners (BOCC).
Spokane Valley Municipal Code 7.30 adopts Spokane County Code 5.04 ( "Dogs and Cats ") as it
exists now and as subsequently amended. If the BOCC adopts the proposed change, the new
license fees would automatically apply to the City of Spokane Valley.
OPTIONS: N/A
RECOMMENDED ACTION OR MOTION: N/A
BUDGET /FINANCIAL IMPACTS: Potential reduction in contract costs of $62,000.
STAFF CONTACT: Morgan Koudelka, Senior Administrative Analyst
ATTACHMENTS: Spokane County Summary Page
Pet License Fee Current Comparison:
Pet
SCRAPS
City of Spokane
Cat — altered
15
15
Cat — not altered
25
25
Dog — altered
20
25
Dog — not altered
40
50
Pet License Fee Summary:
Increasing SCRAPS License Fees to Match the City of Spokane
Cats:
SCRAPS cat license fees already match the City of Spokane
Dogs:
SCRAPS licensed 24,711 dogs in 2009:
23,673 altered dog licenses x $5.00 increase = $118.365
1,038 not altered dog licenses x $10.00 increase = $ 10,380
Total Revenue Increase (estimated) = $128,745
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: September 21, 2010 City Manager Sign -off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation
AGENDA ITEM TITLE: Council request for signing analysis
GOVERNING LEGISLATION: N/A
PREVIOUS COUNCIL ACTION TAKEN: None
BACKGROUND:
A request was made at the 4/13/2010 City Council meeting for staff to research options for
installing business signage at the Sprague Avenue eastbound exit from 1 -90. Staff submitted
this analysis to Council as an informational item on June 29, 2010.
Jurisdiction over 1 -90 Signage
All signage on 1 -90 is under the authority of the Washington Department of Transportation
( WSDOT) and is governed by regulations set forth in the Manual on Uniform Traffic Control
Devices ( MUTCD), the Revised Code of Washington, and the WSDOT Traffic Manual. City
staff worked with WSDOT's Eastern Region Traffic Office to prepare this document.
Overview of Guide Signaqe
Guide signs provide information about route designations, distances and directions to
destinations, motorist services, and other geographical, recreational, or cultural points of
interest. Guide sign backgrounds can be blue, green, or brown. Pursuant to the Manual on
Uniform Traffic Control Devices ( MUTCD) sign messages that provide advertising or
commercial information are not allowed. The MUTCD states that "Traffic control devices or their
supports shall not bear any advertising message or any other message that is not related to
traffic control ". The WSDOT Traffic Manual also states that guide signs on freeways must be
spaced at least 800 feet apart. Limiting the number and spacing of guide signs allows the driver
adequate time to read and respond to the messages.
Existing 1 -90 Signaqe
In addition to the exit name signs, Spokane Valley has the following signs on 1 -90.
• Eastbound near Havana "Entering City of Spokane Valley"
• Westbound approaching Barker "Entering City of Spokane Valley"
• "Spokane Valley Mall Next Exit"
• "Spokane Industrial Park Next Exit"
• "Spokane Valley Heritage Museum Next Exit"
• "Spokane County Fair and Expo Center Next Exit"
• Blue Motorist Service signs with restaurants, gas stations, lodging, camping, RV park,
hospital, and visitor information listed on the approaches to Spokane Valley
interchanges.
Priority of Guide Sign Installation
The two categories of guide signs recognized by WSDOT are Primary and Supplemental.
Primary Guide signs provide guidance to destinations served by upcoming exits or intersections
such as "EXIT 286 Broadway Ave" or "Millwood NEXT EXIT ". Examples of the supplemental
guide signs would be those posted for the Spokane Valley Heritage Museum or the Spokane
Industrial Park.
Primary guide signs will always be prioritized above supplemental guide signs. Some
supplemental guide signs such as state parks within 15 miles of interstate highways and
regional shopping centers meeting specific criteria will take precedence over other types of
supplemental signage per RCW 47.36.290 and RCW 47.36.270. The table below shows other
guide signs that may be allowed if specific conditions are met and space allows. In general with
a few exceptions, the state does not provide signage to ventures operated by private entities for
profit, and other areas or ventures not of general interest to the traveling public are not
permitted on state highways.
Allowable Supplemental Guide Signs*
Allowable with conditions
Typically not allowed
State Parks
TV radio Stations
Regional Shopping Centers (500,000+ sq. ft.)
Theaters
Airports
Cemeteries
Amtrak station
Libraries
Ferries
Churches
Park and Ride lots
Subdivisions
Natural /Cultural /Historic Attractions
County facilities
Scenic Byways
Courthouses
Event Venues (annual attendance 300,000 +)
Vehicle Emissions Testing
National Parks
Highway Buildings
Recreational Areas
Jails /Prisons
Colleges /Universities
Civil Defense Facilities
US Forest Service facilities
Mental Facilities
Business Routes
Research Facilities
Ports /Port Districts
Sanitariums
Industrial Parks (500,000+ sq. ft.)
Nursing Homes /Retirement Facilities
City Center
Tree Nurseries /Arboretums
*This list was compiled from the text of the WSDOT Traffic Manual. It does not include all allowable
signs.
Analysis of Signs Proposed
The following signs were suggested as options for staff to explore. They have been evaluated
against the criteria in the WSDOT Traffic Manual Section 2.4D (see attachment).
"Business District" — This message is not listed as an allowable sign in the WSDOT
Traffic Manual.
"Auto Row" — This message is not listed as an allowable sign in the WSDOT Traffic
Manual.
"University City" — Would not be allowed as the shopping center would not meet the
criteria outlined in RCW 47.36.370 (see attachment). There are several criteria that
must be met, which include being no more than 1 mile from the state highway, having
three or more major department stores, having 500,000 sq. ft. of leasable retail space,
and attracting 9,000 daily trips to the center.
Other Signing Options
There are three other options that may be suitable for this corridor.
Business Route — A business route can direct motorists to alternate routes passing
through the business portion of a city or through districts of continuous business
development. The routes were developed as construction of the interstate bypassed
many businesses. Sprague Avenue was signed as an 1 -90 Business Route from the
1960's through the 1980's. It is not known why the designation was removed. Use of
businesses routes has been declining in recent years and may not be appropriate for the
Sprague corridor due to its length and because Spokane Valley has several business
areas. Proposals for business routes must be approved by the American Association of
State Highway Officials, the Federal Highway Administration and WSDOT headquarters.
It is likely that the City would be asked to pay part of the cost of the signage. The most
appropriate route for 1 -90 Business Route designation would be Sprague and Appleway
from Exit 285 (Sprague Avenue) to Exit 294 (Appleway- CountryVista) in Liberty Lake.
2. City Center — WSDOT has historically provided "City Center" signs for the purpose of
directing motorists to local government buildings (i.e. City Hall, Courthouse, etc.). This
requires a description of where the city center exists within the corporate limits and also
verification that representatives of local government and area chamber of commerce
agree on the location of the city center.
3. Sprague Exit - Change Sprague Avenue exit signs to include both Sprague Avenue and
Appleway Avenue. This may help to raise awareness of the location of the Appleway
corridor and help businesses that have "Appleway" integrated into their name.
Updating of freeway signage is typically included in larger paving projects, and in that
case would be funded by WSDOT. But since they are currently not planning any work
on that part of 1 -90, any desire to change the signage in the near term would need to be
paid for by the City. The existing signs could be switched from Sprague to Appleway for
around $10,000. Inclusion of both street names would require larger signs and
replacement of several cantilever sign supports, which would be much more costly.
OPTIONS: Please let us know if you have questions or would like additional information.
RECOMMENDED ACTION OR MOTION: None.
BUDGET /FINANCIAL IMPACTS: None.
STAFF CONTACT: Neil Kersten, Public Works Director; Inga Note, Senior Traffic Engineer
ATTACHMENTS: Applicable RCWs and WACs
RCW 4736.290
State park directional signs.
Directional signs for state parks within fifteen miles of an interstate highway shall be erected and
maintained on the interstate highway by the department despite the existence of additional directional
signs on primary or scenic system highways in closer proximity to such state parks.
RCW 47.36.270
Regional shopping center directional signs.
Regional shopping center directional signs shall be erected and maintained on state highway right -of-
way if they meet each of the following criteria:
(1) There shall be at least five hundred thousand square feet of retail floor space available for lease at
the regional shopping center;
(2) The regional shopping center shall contain at least three major department stores that are owned by
a national or regional retail chain organization;
(3) The shopping center shall be located within one mile of the roadway;
(4) The center shall generate at least nine thousand daily one -way vehicle trips to the center;
(5) There is sufficient space available for installation of the directional sign as specified in the Manual On
Uniform Traffic Control Devices;
(6) Supplemental follow- through directional signing is required at key decision points to direct motorists
to the shopping center if it is not clearly visible from the point of exit from the main traveled way.
The department shall collect from the regional shopping center a reasonable fee based upon the cost of
erection and maintenance of the directional sign.
WAC 468 -95-140
Signing to regional shopping centers.
Pursuant to RCW 47.36.270 a regional shopping center may be signed as a supplemental guide sign
destination from state highways in accordance with the applicable sections of MUTCD Part II -D, Guide
Signs - Conventional Roads, and MUTCD Part II -E Guide Signs - Freeways and Expressways, and in
accordance with subsections (1) through (8) of this section.
(1) There shall be at least 500,000 square feet of leasable retail floor space;
(2) There shall be at least three major department stores owned by national or regional retail chain
organizations;
(3) The center shall be located within one highway mile of the state highway;
(4) The center shall generate at least 9,000 daily one -way vehicle trips to the center;
(5) Sufficient sign space as specified in the MUTCD shall be available for installation;
(6) Supplemental follow- through directional signing is required on county roads or city streets at key
motorist decision points, if the center is not clearly visible from the point of exit from the state highway.
The required supplemental follow- through directional signs shall be installed by the city or county prior to
the installation of signs on the state highway;
(7) Signing on the state highway to a county road or city street that bears the name of the regional
shopping center fulfills the statutory requirements for signing to those centers;
(8) The costs of materials and labor for fabricating, installing, and maintaining regional shopping center
signs shall be borne by the center.
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: September 21, 2010 City Manager Sign -off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation
AGENDA ITEM TITLE: 2010/2011 Winter Street Maintenance Contract
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: On April 6, 2010 Council agreed to proceed with the
Snow Operations Plan as outlined in the attached Plan. On June 16, 2010 Council approved
the purchase of a Loader Backhoe and a Snow Plow Truck.
BACKGROUND: This contract will cover winter snow operations for this winter. The contract
has two phases to accommodate the City's calendar year budget. Phase 1 will be in effect until
December 31, 2010 with a not to exceed price of $200,000. Phase 2 will be from January 1,
2011 and remain in effect until May 30, 2011 and shall not exceed $500,000. These costs are
based on a moderate snow year.
OPTIONS: Bring the contract back to Council for consideration or give staff further direction.
RECOMMENDED ACTION OR MOTION:
BUDGET /FINANCIAL IMPACTS: Funds are available in the current 2010 Street Fund and are
budgeted in the 2011 Street Fund
STAFF CONTACT: Neil Kersten
ATTACHMENTS: Contract Agreement, Winter Snow Operations Plan Update
AGREEMENT FOR SERVICES
Poe Asphalt Paving, Inc.
Contract No. 10-
THIS AGREEMENT is made by and between the City of Spokane Valley, a code City of the
State of Washington, hereinafter "City" and Poe Asphalt Paving, Inc. hereinafter "Contractor," jointly
referred to as "parties."
IN CONSIDERATION of the terms and conditions contained herein the parties agree as follows:
1. Work to Be Performed The Contractor shall do all work and furnish all labor, tools,
materials, supplies and equipment for winter snow and ice services as outlined in Exhibit 1, "Scope of
Services." The parties shall enter into a lease agreement for the City's snow removal and deicing
equipment for those times the Contractor's employees are operating the vehicles. Additionally Contractor
shall name the City as a primary insured on its insurance policy for the duration of the contract.
The CONTRACTOR shall, for the amount set forth in this contract, assume and be responsible
for the cost and expense of all work required for completing the work and related activities provided for
in the Scope of Services, except those items mentioned therein to be furnished by the City of Spokane
Valley.
The City Manager, or designee, shall administer and be the primary contact for Contractor. Prior
to commencement of work, Contractor shall exercise best efforts to contact the City Manager or designee
to review the scope of work, schedule, and time of completion. Upon notice from the City, Contractor
shall promptly commence work, complete the same in a timely manner, and cure any failure in
performance under this agreement.
Unless otherwise directed by the City, all work shall be performed in conformance with the
contract, and City, State and Federal standards. Contractor acknowledges review of the contract
requirements and accepts the same. Contractor shall exercise best efforts, including the selection of the
highest quality materials, so that all work performed shall be in compliance with current related industry
standards.
2. Term of Contract Phase 1: Shall be in full force and effect upon execution and shall
remain in effect until December 31, 2010. Phase 2: Shall be in full force and effect based on a written
notice to proceed from the City from January 1, 2011 and remain in effect until May 30, 2011.
The City may terminate this agreement by ten (10) days' written notice to the other party. In the
event of such termination, the City shall pay the Contractor for all work previously authorized and
satisfactorily performed prior to the termination date.
3. Compensation The City agrees to pay the Contractor for the Cost of the Work plus the
Contractor's fee for overhead and profit as defined in Exhibit 2 and by this reference is incorporated
herein and made a part hereof. Phase 1 total cost will not exceed $200,000. Phase 2 total cost will not
exceed $500,000.
4. Payment The Contractor may elect to be paid in monthly installments, upon
presentation of an invoice to the City, or in a lump sum, upon completion of the work. Applications for
payment shall be sent to the City Clerk at the below- stated address.
Agreement for Services, Poe Asphalt Paving Page 1 of 11
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The City reserves the right to withhold payment under this agreement which is determined, in the
reasonable judgment of the City Manager, to be noncompliant with the Contract Plans, Contract
Documents, or City or State standards.
Notice Notice shall be given in writing as follows:
TO THE CITY: TO THE CONTRACTOR:
Name: Christine Bainbridge, City Clerk Name: Brad Griffith
Phone Number: (5 09) 921 -1000 Phone Number: (208) 777 -0498
Address: 11707 East Sprague Ave., Suite 106 Address: 2732 N Beck Road
Spokane Valley, WA 99206 Post Falls, ID 83854
6. Applicable Laws and Standards The parties, in the performance of this agreement,
agree to comply with all applicable Federal, State and local laws, and City ordinances and regulations.
7. Relationship of the Parties It is hereby understood, agreed and declared that the
Contractor shall be an independent Contractor and not the agent or employee of the City. Any and all
employees who provide services to the City under this agreement shall be deemed employees of the
Contractor. The Contractor shall be solely responsible for the conduct and actions of all employees under
this agreement and any liability that may attach thereto.
8. Ownership of Documents All drawings, plans, specifications, and other related
documents prepared by the Contractor under this agreement are and shall be the property of the City, and
may be subject to disclosure pursuant to RCW 42.56 or other applicable public record laws.
9. Records The City or State Auditor or any of their representatives shall have full access
to and the right to examine during normal business hours all of the Contractor's records with respect to all
matters covered in this contract. Such representatives shall be permitted to audit, examine and make
excerpts or transcripts from such records and to make audits of all contracts, invoices, materials, payrolls
and record of matters covered by this contract for a period of three years from the date final payment is
made hereunder.
10. Contractor to Be Licensed And Bonded The Contractor shall be duly licensed and
bonded by the State of Washington at all times this agreement is in effect.
11. Insurance The Contractor shall procure and maintain for the duration of the
Agreement, insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Contractor, their agents,
representatives, employees or subcontractors.
No Limitation. Contractor's maintenance of insurance as required by the agreement shall not be
construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise
limit the City's recourse to any remedy available at law or in equity.
A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types
described below:
1. Automobile Liabilitv insurance covering all owned, non - owned, rented,
borrowed, hired and leased vehicles. Coverage shall be written on Insurance
Services Office (ISO) from CA 00 01 or a substitute fore providing equivalent
liability coverage. If necessary, the policy shall be endorsed to provide
Agreement for Services, Poe Asphalt Paving Page 2 of 11
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contractual liability coverage and the City shall be named as an additional
insured on a primary basis.
2. Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, products- completed operations, stop gap liability,
personal injury and advertising injury, and liability assumed under an insured
contract. The City shall be named as an insured under the Contractor's
Commercial General Liability insurance policy with respect to the work
performed for the City using ISO Additional Insured endorsement CG 20 10 10
O1 and Additional Insured - Completed Operations endorsement CG 20 37 10 01
or substitute endorsements providing equivalent coverage.
3. Workers' Compensation coverage as required by the Industrial Insurance laws
of the State of Washington.
B. Minimum Amounts of Insurance. Contractor shall maintain the following
insurance limits:
1. Automobile Liabilitv insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
2. Commercial General Liability insurance shall be written with limits no less
that $1,000,000 each occurrence, $2,000,000 general aggregate and a $2,000,000
products - completed operations aggregate limit.
C. Other Insurance Provisions. The insurance policies are to contain, or be
endorsed to contain, the following provisions for Automobile Liability and Commercial
General Liability insurance:
1. The Contractor's insurance coverage shall be primary insurance as respect the
City. Any Insurance, self - insurance, or insurance pool coverage maintained by
the City shall be excess of the Contractor's insurance and shall not contribute
with it.
2. The Contractor's insurance shall be endorsed to state that coverage shall not
be cancelled by either party, except after thirty (30) days prior written notice by
certified mail, return receipt requested, has been given to the City.
D. Acceptability of Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of not less than ANII.
E. Verification of Coverage. Contractor shall furnish the City with original
certificates and a copy of the amendatory endorsements, including but not necessarily
limited to the additional insured endorsement, evidencing the insurance requirements of
the Contractor before commencement of the work.
12. Indemnification and Hold Harmless The Contractor shall defend, indemnify and hold
the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries,
damages, losses or suits including attorney fees, arising out of or in connection with the performance of
this agreement, except for injuries and damages caused by the sole negligence of the City.
Agreement for Services, Poe Asphalt Paving Page 3 of 11
Should a court of competent jurisdiction detennine that this Agreement is subject to RCW
4.24.115 then, in the event of liability for damages arising out of bodily injury to persons or damages to
property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers,
officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the
Contractor's negligence. It is further specifically and expressly understood that the indemnification
provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51
RCW solely for the purposes of this indemnification. This waiver has been mutually negotiated by the
parties. The provisions of this section shall survive the expiration or termination of the agreement.
13. Waiver No officer, employee, agent, or other individual acting on behalf of either parry,
has the power, right, or authority to waive any of the conditions or provisions of this agreement. No
waiver in one instance shall be held to be waiver of any other subsequent breach or nonperformance. All
remedies afforded in this agreement or by law, shall be taken and construed as cumulative, and in addition
to every other remedy provided herein or by law. Failure of either party to enforce, at any time, any of
the provisions of this agreement, or to require, at any time, performance by the other party of any
provision hereof, shall in no way be construed to be a waiver of such provisions, nor shall it affect the
validity of this agreement, or any part thereof.
14. Assignment and Delegation Neither parry shall assign, transfer, or delegate any or all
of the responsibilities of this agreement, or the benefits received hereunder, without first obtaining the
written consent of the other parry.
15. Jurisdiction and Venue This agreement is entered into in Spokane County,
Washington. Venue shall be in Spokane County, State of Washington.
16. Arbitration All disputes arising under this agreement shall be resolved through
arbitration pursuant to State law. Rules for arbitration shall be those prescribed by the American
Association of Arbitration.
17. Entire Agreement This written agreement constitutes the entire and complete
agreement between the parties, and supersedes any prior oral or written agreements. This agreement may
not be changed, modified, or altered, except in writing and signed by the parties hereto.
18. Anti - kickback No officer or employee of the City, having the power or duty to
perform an official act or action related to this agreement, shall have, or acquire, any interest in this
agreement, or have solicited, accepted, or granted, a present or future gift, favor, service, or other thing of
value from any person with an interest in this agreement.
19. Business Registration Prior to commencement of work, Contractor shall register with
the City as a business.
20. Severabilitv If any section, sentence, clause or phrase of this agreement should be
held to be invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the
validity of any other section, sentence, clause or phrase of this agreement.
21. Exhibits Exhibits attached and incorporated into this agreement are:
1. Scope of Services
2. Cost of Work
3. Insurance Certificates
Agreement for Services, Poe Asphalt Paving Page 4 of I I
IN WITNESS WHEREOF, the parties have executed this agreement this
.2010.
CITY OF SPOKANE VALLEY:
City Manager
ATTEST:
City Clerk/Deputy City Clerk
CONTRACTOR
day of
Owner
Tax I.D. No.:
APPROVED AS TO FORM:
Office of the City Attorney
Agreement for Services, Poe Asphalt Paving Page 5 of I
Exhibit 1
SCOPE OF SERVICESWINTER MAINTENANCE
CITY OF SPOKANE VALLEY
BACKGROUND AND GENERAL
The City of Spokane Valley desires winter maintenance services for the established public streets
of the City of Spokane Valley on a 24 hour /7 days per week basis. The services will consist of
snow removal and deicing application as directed by the City using a combination of City owned
equipment, personnel, materials and maintenance facility and Contractor owned equipment,
materials and personnel.
EQUIPMENT
The City will provide the maintenance facility at 11702 East First Avenue, Spokane Valley, and
the following equipment:
4- single axle plow /sander trucks.
1- tandem axle plow /sander truck.
2- single axle plow /deicer trucks.
The Contractor will provide the following equipment:
2 -road graders with 14' mold boards and wings.
All equipment used in winter maintenance operations will be stored and readied for use at the
maintenance facility.
The Contractor will assist in maintaining City equipment and will fully maintain Contractor
equipment to achieve the highest level of operational efficiency. All parts and supplies used for
City owned vehicles in winter maintenance operations will be supplied by the City. The City
will provide radio or cell phone communication equipment for each vehicle used in the winter
maintenance operations and remain inside the vehicle.
STAFFING
The Contractor will provide trained and skilled driver /operators for each of the pieces of
equipment used in the winter maintenance operations. The Contractor will provide 9
driver /operators and 1 Mechanic /Operator as a base level service. All 10 staff will receive all
City snow plow and deicing training. An additional 6 operators will be made available in the
event of extreme snow conditions. The Contractor will have a Project Manager available by
cellular phone 24 hours /7 days per week.
The City will provide 3 operators that will be included as truck drivers in the winter maintenance
operation. The Contractor will coordinate scheduling and assignment of the City operators with
the City's Street Maintenance Superintendent. The Contractor will also include City staff in the
Contractor's safety plan.
CALL TO BEGIN WORK
The Contractor shall have a project manager available 24 hours /7days a week to receive calls to
work without exception. The City will pay the contractor a minimum of 2 hours per day for the
project manager to be available on a 24/7 basis. A 2 -way radio will be provided by the City.
The Contractor's PM will also provide a backup phone. Communication is of the utmost
Agreement for Services, Poe Asphalt Paving Page 6 of 11
DRAFT
importance. No work shall begin prior to receipt of directions from the City and work shall
continue until notification from the City to stop work.
CALLOUT RESPONSE TIME
The Contractor shall have equipment and operators on the job and operating on assigned
roadways as soon as possible when notified by the City.
When requested by the City with 8 hours of notification, the Contractor will place requested
driver /operators on standby pay. The City will pay the contract 2 hours of pay for each
drive /operator during a 24 hour period. When the Contractor's staff is on standby pay the
contractor shall have the driver /operators on assigned roadways within 2 hours of notification by
the City.
Equipment shall be stored and in ready state at the City's Maintenance facility at 11702 E. First
Ave. The City will pay the Contractor for contractor owned equipment 1 hour of service time for
each 24 hour period to have the equipment ready, maintained and operational.
PLOWING ROUTES
Streets have been selected and listed in priority order for winter maintenance operations. Maps
of the streets with their priority indicated will be provided to the Contractor for use by the PM
and operators. Strict adherence to the clearing of only the public roadways as assigned is
mandatory. No altering of the assigned streets or areas to be cleared or deiced will be made
without direction from the City.
The following table summarizes the length of streets in each Priority for snow removal
Street Priority
C/L Miles
Lane Miles
Priority 1
Major Arterials
29.27
135.64
Priority 2
Minor Arterials
60.98
159.12
Priority 3
Collectors/Hilly Locals
75
155
Priority 4
Valley Floor Locals
272.37
544.74
SNOW REMOVAL MANAGEMENT AND LEVEL OF SERVICE
Snow shall not be pushed onto traffic islands, trees, shrubs, handicap ramps or into piles that
block intersections. Snow removed from two lane roadways shall be plowed a minimum of 12
feet in width for each lane. All lanes of multi -lane roadways shall be cleared of snow to the curb
and all intersections shall be cleared.
Snow /ice shall be removed as close as possible to bare pavement but in no case leaving more
than 1 /2" of snow or ice on the pavement. The desire of the City is to maintain adequate traction
for vehicles that are properly equipped for winter driving conditions. The level of service will be
as outlined in the City's adopted Snow Plowing and Deicing Level of Service plan as posted on
the City's web site.
DEICING ROUTES
Deicing Routes have been selected and listed in priority order for winter operations. Maps of the
streets with their priority indicated will be provided to the Contractor for use by the PM and
Agreement for Services, Poe Asphalt Paving Page 7 of 11
DRAFT
operators. Strict adherence to the deicing of only the public roadways as assigned is mandatory.
No altering of the assigned streets or areas to be deiced will be made without direction from the
City.
DEICING MANAGEMENT
Granular Material for deicing will be supplied by the City and located at the City maintenance
site. Liquid deicing material will be supplied by the City and will be maintained in a holding
tank located at 12001 East Empire Avenue, Spokane Valley. Due caution and care in loading
deicing chemical will be taken to avoid spills. The City shall be immediately notified of spills or
leakage of deicing chemicals. Application rates will be determined in advance of deicing
application and street assignments. Strict adherence to these application rates shall be followed.
MAINTENANCE FACILITY AND EQUIPMENT
The Contractor shall prepare, maintain and operate the equipment, including City owned
plow /deicing trucks, and the maintenance facility at 11702 East First Avenue, Spokane Valley.
The Facility will be used for storage of maintenance equipment and materials and utilize existing
buildings for equipment maintenance, parts and supplies storage and operations staging.
Contractor will work with the City to keep the equipment and facility secure from theft,
vandalism and trespass. All work by the Contractor to prepare, maintain and operate the
equipment and maintenance facility will be reimbursed in full.
COMMUNICATIONS WITH CITY
Communications with the City are essential to the success of winter maintenance. Contractor
will notify City immediately upon occurrence of any collisions or damage to public or private
property. The Contractor will immediately notify the City of any operational or emergency
situations that impact the winter maintenance operations.
PUBLIC RELATIONS
All public contacts and relations are the responsibility of the City. The Contractor will
immediately notify the City of any contacts with the public, law enforcement or elected officials.
DAMAGES
Contractor agrees to reimburse the City for the replacement of signs, sign posts, guard posts or
guard rails, curbs and medians damaged by the Contractor if resulting from the Contractor's
negligence as determined by the City's representative. Normal wear and tear of City streets will
not be the responsibility of the Contractor.
PRESEASON/POST SEASON MEETING
Prior to the beginning of winter maintenance operations the Contractor will meet with City staff
to review all winter maintenance operations. The Contractor will make their employees
available for a "dry run" of all streets and a review of the winter operations including
communications.
At the completion of winter operations in the Spring of 2011, a meeting will be held with the
City and the Contractor to review the past season's operations and discuss any problems or
difficulties arising from the past season's contract.
Agreement for Services, Poe Asphalt Paving Page 8 of I
DRAFT
Exhibit 2
1. Cost of the Work. Cost of the Work means the sum of costs incurred and paid by
Contractor in the proper performance of the Work. Costs shall include only the following items:
1.1 Direct Costs
1.1. l Payroll Costs. Charges for Payroll Costs will be limited to actual costs of
Contractor's construction personnel stationed in the field. Payroll costs shall
include, but not be limited to, salaries and wages plus the cost of fringe benefits,
which shall include social security contributions, unemployment, excise, and
payroll taxes, workers' compensation, health and retirement benefits. The
expenses of performing Work outside of regular working hours, on Saturday,
Sunday, or legal holidays, shall be included in the above to the extent authorized
by Owner.
1. 1.2 Equipment Costs. Charges for Equipment Costs used by the contract to complete
the work in the field.
1.1.3 Material Costs. Charges for Material Costs furnished by the Contractor and
incorporated in the Work. The City and Contractor agree that materials listed
under Attachment C — Part 4 of Exhibit 2 represent the maximum authorized
types of materials and unit rates which will be considered reimbursable under the
terms of the this contract unless subsequently changed for reasons approved by
the City by a formal change order to the Contract.
1.2 Subcontractor Costs
1.2.1 If required by the City, the Contractor shall obtain competitive bids from
subcontractors acceptable to the City and Contractor and shall deliver such bids
to the City, who will then determine which bids, if any, will be acceptable.
1.2.2 Material Costs. Charges for Material Costs furnished by the Subcontractor and
incorporated in the Work. If required by the City, the Contractor shall obtain
competitive bids and shall deliver such bids to the City, who will then determine
which bids, if any, will be acceptable.
1.2.3 Payments made by the Contractor to Subcontracts may be based on a lump sum
price from the Subcontractor.
2 Overhead and Profit Contractor's fee means a percentage over the direct costs (Items
1.1 and 1.2 above) to account for the contractor's overhead and profit.
2.1 Fee for overhead and Profit for the Project costs is a percentage over the direct cost
(Item 1.1 above) that includes the overhead and profit for the contractor over work
executed by the contractor. Overhead costs includes, but are not limited to, the cost
of the contractor's offices and office personnel, insurance, bonds, and any other
overhead and operating expenses not specifically included in the Cost of the Work as
defined in Section 1.1 above.
Agreement for Services, Poe Asphalt Paving Page 9 of I
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2.2 Fee for overhead and profit for subcontractor's cost is a percentage over the cost
charged by the subcontractor to the contractor (Item 1.2 above). The overhead and
profit for the operation of the subcontractor is already included in the subcontractor
cost charged by the subcontractor to the contractor.
3. Direct Cost Rates.
2011 2010 % Increase
Labor Hourly Overtime Hourly Overtime Hourly Overtime
Superintendent /Manager
$58.60 $72.85
$56.35 $70.05
4%
4%
Foreman
$43.55 $57.70
$41.85 $55.45
4%
4%
Operator
$42.55 $56.70
$40.85 $54.45
4%
4%
Teamster
$42.55 $56.70
$40.85 $54.45
4%
4%
Laborer
$39.40 $52.40
$37.85 $50.35
4%
4%
o�
Equipment Costs Costs Increase
38 KW Tractor
$61.50
$60.00
2.5%
22 End Dump
$61.50
$60.00
2.5%
29 End Dump
$61.50
$60.00
2.5%
40 End Dump
$61.50
$60.00
2.5%
56 End Dump
$61.50
$60.00
2.5%
60 End Dump
$61.50
$60.00
2.5%
23 Super
$82.50
$80.50
2.5%
24 Super
$82.50
$80.50
2.5%
25 Super
$82.50
$80.50
2.5%
27 Super
$82.50
$80.50
2.5%
28 Super
$82.50
$80.50
2.5%
257 Water Truck
$46.00
$44.50
3.4%
259 Water Truck
$61.50
$60.00
2.5%
205 Tack Truck
$46.00
$44.50
3.4%
273 Service Truck
$40.00
$39.00
2.6%
230 F250
$16.50
$16.00
3.1%
300 F150
$16.50
$16.00
3.1%
202 F450
$27.50
$26.75
2.8%
208 F450
$27.50
$26.75
2.8%
247 F550
$27.50
$26.75
2.8%
75 Lowbed
$38.00
$37.00
2.7%
102 Pup
$21.50
$21.00
2.4%
103 Pup
$21.50
$21.00
2.4%
187 Pup
$21.50
$21.00
2.4%
188 Pup
$21.50
$21.00
2.4%
Agreement for Services. Poe Asphalt Paving Page 10 of 11
DRAFT
197 Belly Dump Trailer
$21.50
$21.00
2.4%
144 Tilt Trailer
$27.50
$26.25
4.8%
131 Trailer
$16.25
$15.75
3.2%
132 Trailer
$16.25
$15.75
3.2%
149 Trailer
$16.25
$15.75
3.2%
461 Grade Roller
$56.00
$54.50
2.8%
406 DD34 Roller
$45.75
$44.25
3.4%
411 Roller
$45.75
$44.25
3.4%
418 Roller
$67.00
$65.00
3.1%
416 Roller
$81.00
$79.00
2.5%
505 Bomag
$87.50
$85.00
2.9%
524 Blawknox
$180.00
$175.00
2.9%
722 John Deere 210
$51.50
$50.00
3.0%
718 Huber
$56.50
$55.00
2.7%
711 Cat 160
$87.50
$85.50
2.3%
828 Broce Broom
$56.50
$55.00
2.7%
926 Tack Trailer
$16.50
$16.00
3.1%
421 Plate Wacker
$5.50
$5.30
3.8%
946 Saw
$26.75
$26.25
1.9%
Material Costs Costs
HMA
$59.00
$59.00
0.0%
Top Course (5/8)
$6.30
$6.30
0.0%
Overhead and Profit Fee Costs Costs
Direct Costs
22%
22%
0.0%
Subcontractors
8%
8%
0.0%
Agreement for Services. Poe Asphalt Paving Page 11 of 11
Winter Snow Operations Plan — Option 1
Update 9/21/2010
1. Develop an RFP (Request for Proposals) for services similar to the 2009/2010 Poe
Snow Operations Contract.
a. 3 -4 month process.
b. Contract approval by Council in August /September
c. Funds are available in the Street Fund and Winter Reserve Fund
Status: We are preparing a bid for snow plowing with graders in the event we need to plow
residential areas on the Valley floor or if we need additional assistance with arterials. The
RFP process for the long term contract has been delayed as result of resignation of the
Street Superintendent. We will continue the contract with Poe Asphalt for 2010/2011 and
will conduct the RFP process in early 2011. This will also allow us to better understand the
scope of the long term contract as last winter was extremely mild and not representative of
typical winter operations.
2. Purchase the Waste Management property.
a. 1.6 Acres
b. Zoning is Corridor Mix Use (CMU)
c. Employee office, break room and storage area 2,405 S.F. Built in 1955 and is in
fair condition.
d. Shop building is 2,447 S.F. Built in 1972 and is in poor condition. This building
will need some repair in the near future.
e. Consider exempting the facility from current City zoning requirements.
f. Appraised value on July 9, 2009 was $530,000
g. Cost of the facility would be shared by the Street Fund and Stormwater Fund
Status: On April 6, 2010, Council recommended that we conduct a property search. We
sent out a notice to all realtors in Spokane Valley. We are currently reviewing properties
with realtors and will bring that information to Council in the near future.
3. Hire one additional full -time maintenance /constructions inspector.
a. The new position would be jointly funded by the Street Fund and the
Stormwater Fund. The Stormwater program needs additional help for sweeping
and vactoring work during the summer.
b. The Private Snow Operations Contract can be reduced to reflect the increase in
cost for the position during the winter months.
Status: We are currently in the process of hiring this position.
4. Purchase one new truck /plow /sander
a. Estimate cost $200,000
b. With the low snow year we should be able to purchase within the existing
approved 2010 budget.
Status: Council approved the award of this unit and it has been ordered.
5. Purchase one new loader /backhoe
a. Would be used for loading deicer in the winter and storm water work in the
summer.
b. Cost of the loader would be shared by the Street Fund and Stormwater Fund.
c. Cost is approximately $90,000
d. With the low snow year we should be able to purchase within the existing
approved 2010 budget.
Status: Council approved the award of this unit and it has been ordered.
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: Sept 21, 2010 City Manager Sign -off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
® information ® admin. report ❑ pending legislation
AGENDA ITEM TITLE: Projects for Federal Congestion Management Air Quality (CMAQ)
Grants
GOVERNING LEGISLATION: N/A
PREVIOUS COUNCIL ACTION TAKEN: discussion at 8/24/10 meeting
BACKGROUND:
The call for projects allocates $10.5 million for the 2010 -2012 funding cycle. Most projects
under this program are funded 86.5 %, and bicycle and pedestrian projects are funded at 80 %.
Applications are due September 24 After reviewing a list of potential projects and evaluating
them against the scoring criteria, we propose moving forward with the following applications:
- Flashing Yellow Arrows (PE, CN). Install additional flashing yellow arrows at
signalized intersections. Possible locations include 8 th Avenue /Dishman -Mica Road,
4 th Avenue /Sullivan Road, Euclid Avenue /Sullivan Road, Marietta Lane /Sullivan Road,
Kiernan Avenue /Sullivan Road, 8 th Avenue /University Road, and 4 th Avenue /University
Road. This project will reduce delay and emissions at intersections.
Mansfield Ave. Extension (RW, CN). This would complete the 300' gap in
Mansfield Avenue providing a through street from SR -27 to Mirabeau Parkway. This
requires the purchase and removal of a six -plex residential unit. Some minor
sidewalk improvements will be added to improve accessibility. The extension would
create a continuous bike facility from Pines Road to Mirabeau Parkway. The project
may also include some transit - oriented improvements such as a shelter at the Granite
Point apartment complex and a crosswalk to facilitate safe pedestrian access. This
project is in our Six -Year TIP.
Sprague - Sullivan ITS (PE, CN). Part of this project is funded through the Energy
Efficiency and Conservation Block Grant, but additional funding is needed to
complete the loop of fiber optic cable down Sprague Avenue and up Sullivan Road to
1 -90. Construction of part of this project would be dependent on getting funding for
Sprague Avenue repaving from Evergreen Road to Sullivan Road. In our Six -Year
TIP, in Regional ITS Plan.
University Road Overpass Study (PE). This would study the area bound by
Argonne Road, Trent Avenue, Pines Road, and 1 -90. It would evaluate the
effectiveness of a new 1 -90 overpass at University Road and any other necessary
improvements to help alleviate the existing congestion on the Argonne Road corridor
and accommodate future growth. In our Six -Year TIP.
- Sidewalk Infill (PE, RW, CN). This would construct miscellaneous sidewalk infill
projects throughout the City. The projects could focus on improvements within the
walking radius of schools, high density housing, commercial districts and transit
facilities. Example projects could include Farr Road between 4 th Avenue and
Appleway Boulevard, 24 Avenue near Terrace View Park, etc. Other enhancements
such as transit shelters, bike racks, or pedestrian countdown signals could be
included as well.
Traffic Signal Controller Upgrades (CN). This would upgrade the final 12 isolated
signals that still have the old controllers. In Regional ITS Plan.
Depending on the results of other grant applications recently submitted, we may also submit
applications for these two projects:
- Spokane Valley- Millwood Trail (PE or CN). Additional PE and /or CN funding as
needed. The trail would be built on county -owned rail /sewer right -of -way. In our TIP,
shown on MTP (Metropolitan Transportation Plan).
- North Greenacres Trail (PE or CN). Additional PE and /or CN funding as needed.
The trail would be built on county -owned rail /sewer right -of -way. In our TIP, shown
on MTP (Metropolitan Transportation Plan).
OPTIONS: Discussion and consensus on projects to move ahead with grant applications.
RECOMMENDED ACTION OR MOTION: Consensus to move ahead.
BUDGET /FINANCIAL IMPACTS: Submittal of these grant applications does not commit the
city to any funding at this time. With these projects, staff will continue to evaluate additional
funding opportunities as they arise in an effort to minimize the amount of city funds needed as a
local match.
STAFF CONTACT: Neil Kersten, Public Works Director; Steve Worley, Capital Projects
Manager; Inga Note, Senior Traffic Engineer
ATTACHMENTS: None.
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: September 21, 2010
City Manager Sign -off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation
AGENDA ITEM TITLE: SRTC Call for Transportation Projects of Regional Significance
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: Adoption of the 2011 -2016 Six Year Transportation
Improvement Plan; Info RCA on this issue in Council's September 14 packets
BACKGROUND: Earlier this year the Washington State Transportation Commission (WSTC)
requested of SRTC (and other regional transportation planning organizations throughout the
state) a list of the top twenty transportation projects in our area that would help identify
statewide transportation needs. This request is based on a proviso included in the state's 2010
Supplemental Transportation Budget (ESSB 6381, Sec. 205 (8)).
In response to the WSTC's request, SRTC has issued a "Call for Projects — Transportation
Related Projects of Regional Significance." See attached email and application. Applications
are due September 29, 2010.
Staff is looking at the following projects as possible candidates for this call and would like to get
council's input.
1. BARKER ROAD /BNSF GRADE SEPARATION
Barker Road is a north -south principal arterial in the City of Spokane Valley. It crosses
the Burlington Northern Santa Fe (BNSF) mainline near SR 290 (Trent Avenue). Barker
Road currently carries approximately 4,290 vehicles per day. The BNSF line carries
between 30 and 50 trains per day. Barker Road lies between the Sullivan Road
overpass and Flora Road at -grade crossing to the west, and the Wellesley Avenue
overpass to the east. Barker Road is currently protected by standard railroad gates and
signals.
2. APPLEWAY EXTENSION UNIVERSITY TO TSCHIRLEY
The City intends to implement phased street network improvements by extending
Appleway Avenue in a way that will balance automobile, transit, bike, and pedestrian
needs. The proposed improvements are intended to maximize ways of reaching and
moving through the corridor and maintain the circulation system's capacity to move
commuters during peak hours in a configuration that complements the envisioned land
use and development pattern as outlined in the adopted Sprague /Appleway Subarea
Plan.
3. SULLIVAN CORRIDOR PROJECT - INDIANA RD TO WELLESLEY RD
Sullivan Road is a north -south principal arterial in the City of Spokane Valley that
connects 1 -90 to SR290 and the Bigelow Gulch Corridor project being developed by
Spokane County. It includes overpasses for the Burlington Northern Santa Fe Railroad
(BNSF) mainline near SR 290 (Trent Avenue) and the Union Pacific Railroad mainline
north of the Spokane River. Sullivan Road directly serves the Spokane Industrial Park
and adjacent industrial zoned properties which includes multi -modal connections to both
railroad BNSF and UPRR lines. This project consists of four parts; 1) overpass
improvements at Trent Avenue (SR 290) and BNSF railroad crossing to increase traffic
capacity, add pedestrian and bike facilities, provide room for an additional railroad line
and improve the geometric section of the roadway for improved traffic safety, 2)
reconstruct the entire length of the roadway with concrete, 3) replace the Sullivan Road
West Bridge over the Spokane River, and 4) resurface the deck on the bridge over the
Union Pacific Railroad tracks.
4. MILLWOOD - SPOKANE VALLEY TRAIL
The Millwood - Spokane Valley Trail is a five -mile separated pathway on abandoned
railroad right -of -way. Spokane County's North Valley Interceptor sewer is located in this
right -of -way. It also connects the cities of Spokane, Spokane Valley, and Millwood. This
trail will provide a route though much of the City of Spokane Valley connecting 2
elementary schools, a middle school, and a high school.
5. SPRAGUE AVENUE RESURFACING PROJECT #2 -EVERGREEN RD TO SULLIVAN RD
Grind and Resurface roadway, upgrade storm water deficiencies, retrofit sidewalk
handicap ramps to bring up to current ADA standards, and install conduit for signal
interconnect.
OPTIONS: Discussion
RECOMMENDED ACTION OR MOTION: Discussion
BUDGET /FINANCIAL IMPACTS: Submittal of these projects in response to SRTC's call for
projects does not commit the city to any funding at this time.
STAFF CONTACT: Steve Worley, Neil Kersten
ATTACHMENTS: 1) Email from SRTC dated 9/14/2010; 2) Project Application
2010 Application for Regional Priority Projects
REGIONAL SIGNIFICANCE: (project must meet definition below to be
considered)
Transportation improvements of `regional significance' are those transportation
related investments that benefit two or more jurisdictions within the SRTC
Transportation Management Area (TMA), benefit the economic health of the region,
or enhance the state or federal transportation system within the boundaries of the
SRTC TMA. Transportation improvements of `regional significance' may include
investments for vehicular traffic, freight mobility, public transportation, passenger
rail, or for bicycle - pedestrian accommodations. They may be for either a single
transportation mode or multi - modal.
a) Explain how this project benefits two or more jurisdictions within the
SRTC Transportation Management Area (TMA). Please emphasize how
this project benefits the economic health of the region, or enhance the
state or federal transportation system within the boundaries of the TMA.
SAFETY — Total possible points 40
Reduce transportation - related fatalities and injuries and improve the security of
transportation customers and the transportation system.
Accidents (15 points total): These points will be awarded based on how well
the project improves high accident locations, or improves routes where
potential conflicts between modes are high. Please choose one of the
methods below to describe your project:
❑ Please give exact location of the linear section of the road and /or
intersection to be evaluated. SRTC's GIS staff will assign this project a score
using an accident/VMT ratio analysis. Scores will be based on where the
projects fall within the four defined accident quartiles below:
Please describe location:
❑ 15 points - High Accident Area (Greater than 11.945647 Collision
Points per Million VMT)
❑ 10 points - Medium Accident Area (Between 11.934164 and 2.966699
Collision Points per Million VMT)
❑ 5 points - Low Accident Area (At or below 2.965791 (except zero))
❑ 0 points - Zero Accident Area (Zero (o))
OR
❑ If this project is new (or does not have accident history), please explain
how reduces potential for accidents in known hazardous area. Please provide
actual traffic data where applicable. (Important: you may be asked to present
your case to the scoring committee to explain the accident reduction potential
that you describe for this project). Please explain:
Additional Safety Criteria (5 points total for each section below): Check all
that apply.
Does this Project?
❑ Add intersection improvements such as: curb extensions, lighting,
raised median, crosswalk enhancements, signs, signals, roundabouts or
mid -block crossing treatments or other improvements where feasible.
Please explain:
❑ Provide safe routes to transit and /or schools, employment, and retail
centers by constructing bicycle lanes or paths and /or pedestrian
walkways. Please explain:
❑ Eliminate ADA and /or language barriers and /or address special
mobility needs of disabled, children and elderly population. Please explain:
❑ Eliminate at -grade crossings; Reduces or limits access points. Please
explain:
❑ Include Intelligent Transportation System for security purposes or
improve emergency management capabilities. Please explain:
ECONOMIC VITALITY— Total possible points 40
Stimulate economic competitiveness by developing transportation systems which
improves the reliable and timely movement of people and goods.
Please explain how this project (please provide all pertinent data):
o Improves employment /development potential in the corridor. (15 points total)
o Reduces commute time or improves workforce mobility. (10 points total)
o Reduces freight travel time and /or improves freight capacity. (8 points total)
o Reduces conflicts between people and freight movements. (7 points total)
PRESERVATION — Total possible points 30
Maintain, preserve and extend the life and utility of prior investments in
transportation systems and services. Ensure that our region's transportation
infrastructure remain in a state of good repair. "State of Good Repair" is defined
as: A condition, in which the existing physical assets, both individually and as a
system are functioning as designed within their useful lives and are sustained
through regular maintenance and replacement programs.
This project (6 points total for each criterion): Check all that apply.
❑ Exists as a priority on the jurisdictions maintenance program.
❑ Score on TTC's pavement condition report or the state's bridge
inventory.
❑ Meets the lowest cost possible to achieve the desired performance
outcome. Please explain:
❑ Leveraged investments or matching funds. Please explain:
❑ Meets lowest life cycle cost. Please explain:
MOBILITY & CONNECTIVITY— Total possible points 30
Enhance the reliable movement of goods and people and increase transportation
choices.
This project: Check all that apply.
❑ Increases connectivity: (10 points total)
o Creates /improves connections between trip generators.
Please explain:
o Creates /increases connections between modes of transportation.
Please explain:
o Increases transportation choices between trip generators.
Please explain:
❑ Contributes to the efficient movement of commerce and freight
by: (10 points total)
o Improving connections between shipping centers and freight
corridors and connectivity among freight routes. Please explain.
o Separating high - volume mid- and long- distance shipping corridors
from local traffic where feasible. Please explain:
❑ Improves arterial efficiencies by: (5 points total)
o Creating grade separated facilities for slower modes, bicycles and
pedestrians on high volume, medium to high speed corridors.
Please explain:
o Reducing barriers to pedestrian and bicycle travel. Please explain.
o Improving roadway design on freight routes to accommodate
trucks. Please explain.
o Incorporating universal design principles for way finding. Please
explain.
❑ Enhances transit investments by: (5 points total)
o Improving convenience, speed and reliability of transit vehicles and
bus stop performance through connectivity to other modes. Please
explain:
ENVIRONMENT — Total possible points 30
Improve our region's quality of life through transportation investments that
recognize and enhance the environment.
This project: Check all that apply.
❑ Supports infill and transit oriented development in urbanized areas.
(9 points total)
Please explain.
❑ Addresses State climate change goals by: (9 points total)
❑ reducing Green House Gases
❑ reducing Vehicle Miles Traveled
❑ Makes use of best available design to manage storm water runoff by:
(4 points total)
❑ includes vegetation management
❑ includes culverts for aquatic life
❑ Improves environment by: (4 points total)
❑ improving air quality
❑ reducing traffic noise
❑ improving aesthetics
❑ Has received SEPAMEPA environmental clearance. (4 points total)
STEWARDSHIP -- Total possible points 30
To continuously improve the quality, effectiveness, and efficiency of the regional
transportation system through coordinated policies, leveraged investments, and
collaborative projects.
This Project: Check all that apply.
❑ Was coordinated with other jurisdictions and agencies where
applicable. (10 points total)
Please explain.
❑ Is in an adopted land use plan or program with a documented
transportation system need. (5 points total)
❑ Has users contributing financially to a portion of the construction costs,
debt service, or operations costs. (5 points total)
Please explain.
❑ Demonstrates the project cost effective based on a cost benefit
analysis. Please attach supporting documentation. (5 points total)
❑ Includes a plan for public input on design of project. (5 points total)
Steve Worley
From: Donna Lively [dlively @SRTC.ORG]
Sent: Tuesday, September 14, 2010 3:18 PM
Subject: Call for Regionally Significant Transportation Related Projects
Attachments: Call for Regional Projects 2010_091410 Application.doc
SRTC announces the opening of a Call for Regionally Significant Transportation Related Projects for
potential funding. Attached is the application for your convenience. At the request of the SRTC
Board, the following Call for Projects will be limited to a maximum of five project submissions per
jurisdiction. The projects will be scored a buy a contingent of SRTC Transportation Technical
Committee and Transportation Advisory Committee members. Please note after the first round of
scoring, some jurisdictions may be asked to give the scoring committee a short informal (low -tech)
presentation on their projects. In some cases, additional questions may be asked to further address
the scoring criteria approved by the SRTC Board last week and serves as the basis of the application.
Call for Projects - Transportation Related Projects of Regional Significance
Spokane Regional Transportation Council (SRTC) is soliciting for projects of `regional significance' for
possible future funding.
Projects of regional significance are transportation - related investments that benefit two or more
jurisdictions within the SRTC Transportation Management Area (TMA), benefit the economic health of
the region, or enhance the state or federal transportation system within the boundaries of the SRTC
TMA.
Details and applications can be found at www.srtc.org or by calling 509/343 -6370. Applications are
due on /before 9129110 at 4:30 pm.
SRTC assures nondiscrimination in accordance with the Title VI of the Civil Rights Act of 1964, and
Civil Rights Restoration Act of 1987 (P.O. 100.259) and the Americans with Disabilities Act.
tSR Tc
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Donna Livery
Administrative Secretary
Spokane Regional Transportation Council
Kootenai County Metropolitan Planning Organization
221 W. First Avenue, Suite 310
Spokane, WA 99201
509.343.6370
Email: d live lv(asrtc.ora Website: www.srtc.orq
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: September 21, 2010 City Manager Sign -off
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation
AGENDA ITEM TITLE: Assessment Reimbursement Districts — Appeal provision amendment —
administrative report
GOVERNING LEGISLATION: SVMC 3.75.050; SVMC 17.90
PREVIOUS COUNCIL ACTION TAKEN: N/A
BACKGROUND: SVMC 3.75 provides for the formation of assessment reimbursement districts
as a mechanism to pay for infrastructure improvements related to development. It was originally
adopted in 2005, and has not been used to date in our City.
In summary, a developer and /or the City (or a combination of those two, sharing costs) could
finance the construction of infrastructure improvements up front, subject to being reimbursed
within 15 years. The boundaries of the district would be established at the front end of the
process, and would include all properties that were anticipated to benefit from the new
infrastructure. Reimbursement would occur when each individual property owner seeks permits
to develop or redevelop their property. At the time the district is formed, a standardized formula
would have been established to calculate the value of the improvements (for example, the cost
of each vehicle trip). When the property is developed, and the number of trips the development
is anticipated to produce determined, then the per -trip cost is paid to the original developer /city
prior to receiving building permits. This allows for necessary infrastructure to be paid for when
needed, and also provides a mechanism for appropriate reimbursement.
Some individual property owners may object to having their property included in the proposed
district, or the proposed assessment amount. There currently exists an appeal process to
object to inclusion in the district, or the amount assessed. The current notice and hearing
procedure set out in SVMC 3.75.050 references Chapter 10.04. However, the Code no longer
includes Chapter 10.04, which was recodified with the adoption of the Uniform Development
Code in 2007.
In order to update the Code, we are amending the notice and hearing procedure to reference
SVMC 17.90 for the appeals process instead of Chapter 10.04. SVMC 17.90 currently
regulates the appeals process for Type I land use and development decisions which is the
proper classification of an assessment reimbursement district. Updating the code in this way
simply changes the reference to the section that will govern the appeal process for a property
owner, and changes the language to a small degree for clarity. Staff would classify this as a
housekeeping item.
OPTIONS:
RECOMMENDED ACTION OR MOTION: Consensus to move to first reading.
BUDGET /FINANCIAL IMPACTS: NA
STAFF CONTACT: Cary P. Driskell, Acting City Attorney; Christine Hayes, Legal Intern
ATTACHMENTS: Proposed amendment to SVMC 3.75.050
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
ORDINANCE NO. 10-***
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, AMENDING SPOKANE VALLEY MUNICIPAL CODE 3.75 REGULATING
THE APPEALS PROCESS PERTAINING TO ASSESSMENT REIMBURSEMENT DISTRICTS.
WHEREAS, the City previously adopted Spokane Valley Municipal Code (SVMC) 3.75
relating to financing the construction of infrastructure improvements, consistent with RCW
3 5.72; and
WHEREAS, RCW 35.72 requires a municipality to grant a public hearing at the request
of an aggrieved property owner who objects to inclusion of their property in the boundaries of
the assessment reimbursement district; and
WHEREAS, SVMC 3.75.050 requires the public hearing process for any such appeal be
regulated pursuant to SVMC 10.04; and
WHEREAS, the Spokane Valley Municipal Code no longer includes Chapter 10.04; and
WHEREAS, SVMC 17.90 now regulates the appeals process for Type I land use and
development decisions; and
WHEREAS, an assessment reimbursement agreement appeal is properly classified as a
Type I land use and development decision.
NOW THEREFORE, the City Council for the City of Spokane Valley, Spokane County,
Washington, ordains as follows:
Section 1. Purpose. The purpose of this Ordinance is to amend and regulate the appeals
process through which a property owner whose property is included in the preliminary
assessment roll of an assessment reimbursement district may contest the preliminary
determination of inclusion of his /her property and assessment amount.
Section 2. Amending Spokane Valley Municipal Code Section 3.75.050. Spokane Valley
Municipal Code 3.75.050 is amended as follows:
3.75.050 Notice and hearing procedure.
A. Private Improvements. Upon drafting of the preliminary assessment roll, the preliminary
determination of the assessment reimbursement area boundaries and assessments, along with a description
of the property owners' rights and options to participate in the reimbursement agreement, shall be
forwarded by the City by certified mail, return receipt requested, to the property owners within the
proposed reimbursement assessment area. A property owner whose property is included in the
preliminary assessment roll has standing may request a up blic hearing before the city hearing
examiner pursuant to SVMC 17.90.040 to contest the preliminary
determination of inclusion of his /her property and assessment amount. Any appeal of the city hearing
examiner's decision may be made by filing a land use petition with superior court pursuant to Chapter
Ordinance 10- amending SVMC 3.75 Page 1 of 2
DRAFT
36.70C RCW.
b
B. City Improvements. The City may participate in a reimbursement agreement where the City
has provided or joined in the financing of the improvements that will benefit other properties. The notice
and hearing provisions in subsection A of this section shall apply to this subsection. No improvements
that benefit the general public may be subject to a City -held reimbursement agreement. The City may be
reimbursed for its investment in the improvements in the same manner as owners of real property who
participate in an improvement project and request a reimbursement agreement. Authority of the City to
participate in a reimbursement agreement is in addition to the power of the City to impose special utility
connection charges and special assessment district charges. In the event the City participates in financing
an improvement, it must specify the conditions of its participation in an ordinance.
Section 3 . Remainder of SVMC 3.75 Unchanged The remaining provisions of SVMC 3.75 are
unchanged by this amendment.
Section 4 . Severability If any section, sentence, clause or phrase of this Ordinance should be held
to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or
phrase of this Ordinance.
Section 5 . Effective Date This Ordinance shall become effective five days after publication of the
Ordinance, or a summary thereof, in the official newspaper of the City.
Adopted this day of , 2010
City of Spokane Valley
Thomas E. Towev, Mavor
ATTEST:
City Clerk, Christine Bainbridge
Approved as to Form:
Office of the City Attorney
Date of Publication:
Effective Date:
Ordinance 10- amending SVMC 3.75 Page 2 of 2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: September 21, 2010 City Manager Sign -off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation
AGENDA ITEM TITLE : Budget Comparisons
GOVERNING LEGISLATION: State budget law
PREVIOUS COUNCIL ACTION TAKEN: Council members have requested a comparison of
budgeted expenditures for the last few years.
BACKGROUND: As part of Council's review of the 2011 budget, a comparison of budgets was
requested. Staff will discuss this comparison at the September 21, council meeting.
OPTIONS: NA
RECOMMENDED ACTION OR MOTION: No action is needed at this time.
BUDGET /FINANCIAL IMPACTS: None
STAFF CONTACT: Ken Thompson, Finance Director, Mike Jackson, City Manager
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DRAFT
ADVANCE AGENDA
For Planning Discussion Purposes Only
as of September 16,2010; 11 :15 a.m.
Please note this is a work in progress; items are tentative
To: Council & Staff
From: City Clerk, by direction of City Manager
Re: Draft Schedule for Upcoming Council Meetings
Thursday, September 23, 2010: City Tour for Council & Senior Mgmt. 8:15 a.m, —1 :00 p.m.
September 28 201Q Formal Meeting Format 6:00 p.m. [due date Mon, Sept 20]
1. PUBLIC HEARING: 2011 Budget — Ken Thompson (5 minutes)
2, Consent Agenda (Claims, minutes, payroll, Grcenacres Resolution) (5 minutes)
3. Second Reading Ordinance Code Text Amendments (GCA & GCC Zone) — Lori Barlow (10 minutes)
4, Second Reading Ordinance adopting 2011 Property tax Levy --- Ken Thompson (15 minutes)
5. Second Reading Ordinance property tax confirmation — Ken Thompson (5 minutes)
6. Second Reading Ordinance Pre - Treatment — Cary Driskell (10 minutes)
7. First Reading Ordinance to adopt 2011 Budget - ---Ken Thompson (15 minutes)
8, Motion Consideration: Allocation of Funds to Outside Agencies — Ken Thompson (25 minutes)
9, Motion Consideration: Poe Winter Contract --Neil Kersten (10 minutes)
10. Motion Consideration: Interlocal, Pre - Treatment — Cary Driskell (10 minutes)
11. Motion Consideration: Lease Agreement with Community Colleges of Spokane — Mike Stone (10 minutes)
12. Motion Consideration: Lease Agreement with Central Valley School District — Mike Stone (10 minutes)
13. Admin report: Subarea Plan (SARP) Zone Comm. Blvd — Lori Barlow (45 minutes)
14. Info Only: Department Reports
15. EXECUTIVE SESSION: Pending Litigation [*estimated meeting: 175 minutes]
October 5, 2010, Study Session Format, 6:00 p.m. [due date Mon, Sept 271
1. Collaborative Plan — Susan Winchell (30 minutes)
2. Advance Agenda (5 minutes)
3. Business License Amendments — Cary Driskell (10 minutes)
4. Public Record Ordinance Amendments — Cary Driskell (10 minutes)
5. Comp Plan Review/Update; SARP & Comp Plan Options —Kathy McClung (30 minutes)
6. Semi - Trucks Parking — Rick VanLeuven (20 minutes)
7. Panhandling Update — Rick VanLeuven (15 minutes)
8. Legislative Agenda Update —Mayor Towey (15 minutes)
[*estimated meeting: 135 minutes]
October 12. 2010 Formal Meeting Format. 6:00 n.m.
1. PUBLIC HEARING: CDBG
2. Consent Agenda (Claims, minutes, payroll)
3. Second Reading Ordinance to adopt 2011 Budget — Ken Thompson
4. Admin Report: Code Text Amendment CTA 08 -10 — Micki Harnois
5. Advance Agenda
jdue date Mon Oct 41
(5 minutes)
(5 minutes)
(30 minutes)
(20 minutes)
(5 minutes)
[*estimated meeting: 60 minutes]
(A WC Regional Meeting, Spokane: October 13, 2010, 6 -8 p. in. CenterPlace))
October 14 2010 Study Session Format 6:00 p.m. [due date Mon, Oct 111
1. Report Back to Council: Community Blvd -- Lori Barlow (30 minutes)
2. Law Enforcement Police Forensics — Rick VanLeuven/Carrie Johnson (20 minutes)
3. Advance Agenda [ *estimated meeting: 50 minutes]
Draft Advance Agenda 9/16/2010 11 :16:24 AM Page 1 of 3
October 26 2010 Formal Meeting Format 6:00 p.m.
I. Consent Agenda (Claims, minutes, payroll)
2. First Reading Proposed Ordinance, CTA 08 -10 -- Micki Harnois
3. First Reading Public Record Amendments — Cary Driskell
4. First Reading Business License Amendments -- Cary Driskell
5. Advance Agenda
6. Info Only: Department Reports
201
2. SARP Report to Council — Kathy McClung
3. Broadcasting Options — Mayor Towey
4. Admin Report: Fee Resolution Proposed Changes — Ken Thompson
5. Advance Agenda
November 9, 2010 Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (Claims, minutes, payroll)
2. Second Reading, Proposed Ordinance, CTA 08 -10 — Micki Harnois
3. Second Reading Public Record Amendments — Cary Driskell
4. Second Reading Business License Amendments --- Cary Driskell
5. Proposed Resolution Amending Fee Resolution — Ken Thompson
6. Advance Agenda
November 16 2010 Study ,Session Format 6:00 p.m.
1. Advance Agenda
2. Hotel/Motel Grant Proposals for 2011
November 23, 2010 Tbanksgiving Week (tentative, no meeting)
[due date Mon, Oct 181
(5 minutes)
(15 minutes)
(15 minutes)
(10 minutes)
(5 minutes)
[*estimated meeting: 50 minutes]
jdue date Mon Nov 1]
(5 minutes)
(15 minutes)
(15 minutes)
(10 minutes)
(15 minutes)
(5 minutes)
[ *estimated meeting: 65 minutes]
[due date Mon, Nov 81
[ *estimated meeting: minutes]
November 30, 2010, Tentative No Meeting: Council attends NLC in Colorado (Nov 30 -Dec 4)
December 7, 201.0, Study Session Format, 6_:00 p.m. [due date Mon, Nov 291
1. Advance Agenda
2. Info Only; Department Reports (normally for the Nov 23 ineeting)
December 14 2010 Formal Meeting Format 6:00 p.m. [due date Mon, Dee 61
1. Consent Agenda: Minutes, Claims, Payroll (5 minutes)
2. Motion Consideration: Allocation ofHotel/Motel Grant Proposals for 2011— Ken Thompson (15 min)
3. Motion Consideration: Mayoral Appointments (Planning Commission, etc.) (15 minutes)
[*estimated meeting: minutes]
December 21, 2010, Cbristmas Week (tentative, no meeting)
Draft Advance Agenda 9/t6/2010 11:16:24 AM Page 2 of 3
December 28, 2010, Formal Meeting Format, 6:00 p.m. [clue date Mon, Dec 20]
1. Consent Agenda: Minutes, Claims, Payroll (5 minutes)
2. Info Only: Department Reports
January 4 2011 Study Session Format 6:00 p.m. [due date Mon, Dec 271
OTHER PENDING AND /OR UPCOMING ISSUES /MEETINGS
Affordable Housing Participation
Alternative Analysis (contracts)
Area Agency on Aging
Bidding Contracts (SVMC 3. -- bidding exceptions)
Capital Projects Funding
Clean Air Agency
Collaborative Planning
Concurrency
East Gateway Monument Structure #
Jail Update
Liquor Initiatives
Milwaukee Right-of-way
Overweightlover size vehicle ordinance
Parking/Paving Options (Development paving options for driveways, etc.)
Planned Action Ordinance
Solid Waste Amended Interlocal
Speed Limits
Sprague Appleway Corridor Environmental Assessment
Sprague Avenue: One -way vs, two -way
Street Maintenance Facility
Transportation Benefit District Interlocal
Transportation Benefit District: (a). Establish ord.; (b) set public hearing; (c) draft resolution; (d) ballot language
Transportation Impacts
Wastewater Treatment Plant
WIRA, Water Protection Commitment, public education
# = Awaiting action by others
* � doesn't include time for public or council comments
Draft Advance Agenda 9/16/2010 11:16 :24 AM Page 3 of 3