2010, 10-12 Council MeetingAGENDA
SPOKANE VALLEY CITY COUNCIL
SPECIAL/REGULAR MEETING
FORMAL MEETING FORMAT
Tuesday, October 12, 2010
6:00 p.m.
Spokane Valley City Hall Council Chambers
11707 E Sprague Avenue
Council Requests Please Silence Your Cell Phones During Council Meeting
CALL TO ORDER:
INVOCATION: Pastor Mike Graef, Valley United Methodist Church
PLEDGE OF ALLEGIANCE:
ROLL CALL:
APPROVAL OF AGENDA:
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS:
COMMITTEE, BOARD, LIAISON SUMMARY REPORTS:
MAYOR'S REPORT:
PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject not on the agenda
for action. When you come to the podium, please state your name and address for the record and limit
remarks to three minutes.
1. PUBLIC HEARING: Community Development Block Gant — Scott Kuhta
2. CONSENT AGENDA Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered
separately.
a. Approval of the following claim vouchers:
VOUCHER LIST DATE
WNOUCHER NUMBERS:
TOTAL AMOUNT
09 -17 -2010
21034 -21063
$119,124.37
09 -24 -2010
21091 - 21132; 923 100 124
$353,039.90
09 -24 -2010
21133 -21136
$20,951.40
09 -29 -2010
5158 -5179
$1,910.50
09 -29 -2010
21137 -21140
$ 12,301.67
10 -01 -2010
21142 -21148 (- 21141)
$40,545.62
10 -01 -2010
21149 -21150
$156.82
10 -05 -2010
5180
$52.00
10 -05 -2010
21152 -21168
$457,401.43
GRAND TOTAL
$1,005,483.71
b. Approval of Payroll for Period Ending September 30, 2010: $361,624.29
c. Approval of City Council Formal Format Meeting Minutes of September 14, 2010
d. Approval of City Council Study Session Format Meeting Minutes of September 21, 2010
e. Approval of City Council Formal Format Meeting Minutes of September 28, 2010
f. Approval of City Council Study Session Format Meeting Minutes of October 5, 2010
Council Agenda 10 -12 -10 Regular Meeting Page 1 of 2
NEW BUSINESS
3. Second Reading Ordinance Adopting 2011 Budget — Ken Thompson [public comment]
4. Motion Consideration: Community Development Block Grant Projects — Scott Kuhta
[public comment]
5. Motion Consideration: Lease Agreement with Central Valley School District — Mike Stone
[public comment]
PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject not on the agenda
for action. When you come to the podium, please state your name and address for the record and limit
remarks to three minutes.
ADMINISTRATIVE REPORTS
6. Advance Agenda
INFORMATION ONLY: (will not be reported or discussed)
ADJOURNMENT
General Meeting Schedule (meeting schedule is always subject to change)
Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m.
The Formal meeting fonnats are eg nerally held the 2" and 4 th Tuesdays. Formal meeting have time
allocated for general public comments as well as comments after each action item.
The Study Session formats (the less formal meeting) are generally held the 1 St 3rd and sometimes 5 th
Tuesdays. Study Session formats DO NOT have time allocated for general public comments; but if action
items are included, comments are permitted after those specific action items.
NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other
impairments, please contact the City Clerk at (509) 921 -1000 as soon as possible so that arrangements may be made.
Council Agenda 10 -12 -10 Regular Meeting Page 2 of 2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 12, 2010
City Manager Sign -off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ® public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Public Hearing: 2011 Community Development Block Grant Projects
GOVERNING LEGISLATION: Federal Department of Housing and Urban Development (HUD)
PREVIOUS COUNCIL ACTION TAKEN: None.
BACKGROUND: Spokane County has estimated for planning purposes only, that the County
will receive $1,678,000 in CDBG funding for the 2011 program year. There are statutory limits
on the administration and planning allocation of 20% of new funds or approximately $355,600.
Also limited by statute is the human service allocation at 15% of available funds or
approximately $251,700. In 2008, Spokane County agreed to amend the CDBG funding policies
to establish a 20% set -aside of the County's annual federal appropriation for City of Spokane
Valley capital projects. This results in an estimated set -aside for Spokane Valley projects of
$335,600.
City staff met to identify city capital projects that would qualify for CDBG funding. The following
projects have been determined to be eligible for CDBG funding based on city staff's evaluation
of CDBG eligible projects.
Street Projects: Estimated Costs
1. Green Haven Sewer Project $266,000
(Full width paving in conjunction with County sewer project)
2. Broadway Ave Resurfacing $346,000
(Park Road to Vista Road)
TOTAL ESTIMATED PROJECT COST $612,000
OPTIONS: Identify other potential projects for consideration.
RECOMMENDED ACTION OR MOTION: Conduct Public Hearing to allow comments from the
public.
BUDGET /FINANCIAL IMPACTS: City would be required to provide the balance of the funding
for the Broadway Ave. Resurfacing project, totaling $276,400.
STAFF CONTACT: Scott Kuhta, Senior Planner
Steve M. Worley, PE — Senior Capital Projects Engineer
Neil Kersten, Public Works Director
ATTACHMENTS: None.
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: 10 -12- 2010 City Manager Sign -off:
Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Approval of the Following Vouchers:
VOUCHER LIST DATE
WNOUCHER NUMBERS:
TOTAL AMOUNT
09 -17 -2010
21034 -21063
$119,124.37
09 -24 -2010
21091- 21132; 923100124
$353,039,90
09 -24 -2010
21133 -21136
$20,951.40
09 -29 -2010
51585179
$1,910.50
09 -29 -2010
21137 -21140
$12,301.67
10 -01 -2010
21142 -21148 (- 21141)
$40,545.62
10 -01 -2010
21149 -21150
$156.82
10 -05 -2010
5180
$52.00
10 -05 -2010
21152 -21168
$457,401.43
GRAND TOTAL
$1,005,483.71
RECOMMENDED ACTION OR MOTION:
Approve claims for vouchers as listed above.
BUDGET/FINANCIAL IMPACTS:
STAFF CONTACT: Ken Thompson, Finance Director
ATTACHMENTS Voucher Lists
vchlist
Voucher List
P age:
1
09/17/2010
11:02:29AM
Spokane Valley
Bank code:
apbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
21034
9/17/2010
000648 ABADAN
449157
SPECS: VALLEY MISSION PARK IM
46.89
Total :
46.89
24035
9/17/2010
000497 AIRFACTZ
46450
BACKGROUND CHECKS: HR
80.00
Total :
84.00
21036
9/17/2040
002449 CLARKS TIRES & AUTOMOTIVE
45477
VENT VALVE: 32811 D- 2003 CHEVY
146.39
Total :
146.39
21037
9/17/2010
000235 DATABASE RECORDS DESTRUCTION
58922
SHREDDING CHARGES
94.32
Total:
94.32
21038
9/47/2010
000999 EASTERN WA ATTORNEY SVC, INC
41571
LEGAL SERVICES
45.00
41644
LEGAL SERVICES
15.00
Total:
60.00
21039
9/17/2010
000233 ELECTRONIC HANDBOOK PUBLISHERS SEPTEMBER 2010
WASHIGHINGTON STATE YEAR BC
42.28
Total:
42.28
21040
9/17/2010
001750 FIRST TRANSIT, INC
10430466 42586
SUMMER CAMP & KINDERCAMP TF
539.90
Total :
539.90
21041
9/17/2010
001447 FREE PRESS PUBLISHING INC
34805
LEGAL PUBLICATION
39.95
34806
LEGAL PUBLICATION
86.95
34808
LEGAL PUBLICATION
34.00
Total:
160.90
21042
9/17/2010
002471 GARDNER, WALTRAUD
CRY WOLF REFUND
CRY WOLF REFUND
85.00
Total :
85.00
21043
9/17/2010
002473 HACH COMPANY
6890335
STORM WATER SUPPLIES
235.93
6892305
STORM WATER SUPPLIES
1,010.91
Total:
1,246.84
21044
9/17/2010
001723 HEDEEN & CADITZ, PLLC
6547
PROFESSIONAL SVCS
5,032.50
Total:
5,032.54
Page: 1
Vchlist
Voucher List
Page: 2
09/17/2010
11.02 :29AM
Spokane Valley
Bank code:
apbank
Voucher
Date Vendor
Invoice PO #
DescriptionlAccount
Amount
21045
9/17/2010 002470 INLAND BANK
CRY WOLF REFUND
CRY WOLF REFUND
45.00
Total:
45.00
21046
9/17/2010 000022 INLAND BUSINESS PRODUCTS, INC.
57659
EMPLOYEE PHOTO ID'S
54.35
Total :
54.35
21047
9/17/2010 002472 LAB SAFETY SUPPLY
1016041214
STROM WATER SUPPLIES
198.50
1016044374
STORM WATER SUPPLIES
423.90
Total :
622.40
21048
9/17/2010 000652 OFFICE DEPOT INC.
532004259001
OFFICE SUPPLIES: CP
184.65
Total :
184.65
21049
9/17/2010 000027 OFFICE OF THE CODE REVISER
SEPT 2010
2010 RCW: LEGAL
230.00
Total :
230.00
21050
9/17/2010 000058 OMA
AUGUST 2010
PHYSICAL EXAMS: NEW EMPLOYE
195.00
Total :
195.00
21051
9/17/2010 002243 ORBITCOM
00379336
EITHERNET: SEPTEMBER 2010
590.00
Total :
590.00
21052
9/17/2010 002465 PENDUM
CRY WOLF REFUND
CRY WOLF REFUND
210.00
Total :
210.00
21053
9/17/2010 002424 PITNEY BOWES GLOBAL
1428301 -SP70
POSTAGE METER RENTAL
275.00
Total :
275.00
21054
9/17/2010 000536 PLAYERS & SPECTATORS
JULY 2010 42617
SUMMER DAY CAMP FIELD TRIP
334.62
Total :
334.62
21055
9/17/2010 000322 QWEST
AUGUST 2010
509924 -4707 7406— TERRACE VIE
10941
Total :
109.61
21056
9/17/2010 002467 QWICK KURB, INC.
103059
MEGA MARKER: PW
775.68
Total :
775.68
21057
9/17/2010 000952 RECALL DESTRUCTION SVC
3901152038
DOCUMENT DESTRUCTION
40.00
Page: 2
vchlist
Voucher List
Page: 3
09/17/2010
11:02:29AM
Spokane Valley
Bank code :
apbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
21057
9/17/2010 000952 000952 RECALL DESTRUCTION SVC (Continued)
Total :
40.00
21058
9/17/2010 000090 SPOKANE CO INFO SYSTEMS
503505977
COUNTY IT SUPPORT
17,186.32
Total :
17,186.32
21059
9/17/2010 000001 SPOKANE CO TREASURER
51500325
AUGUST 2010 JAIL HOUSING
35,678.74
51500335
AUGUST 2010 GEIGER HOUSING It
34,315.00
Total :
69,993.74
21060
9/77/2010 002464 SPOKANE COUNTY CONSERVATION
CRY WOLF REFUND
CRY WOLF REFUND
200.00
Total :
200.00
21061
9/17/2010 000093 SPOKESMAN - REVIEW
209614
ADVERTISING: CP
4,140.31
Total :
4,140.31
21062
9/17/2010 000257 STATE AUDITOR'S OFFICE
L85044
AUDITORS
16,174.40
Total :
16,174.40
21063
9/17/2010 001885 ZAYO BANDWIDTH LLC
AUGUST 2010
DARK FIBER LEASE
228.27
Total:
228.27
30
Vouchers for rank code: apbank
Bank total :
119,124.37
30
Vouchers in this report
Total vouchers :
119,124.37
I, the undersigned, do cer F y under penalty of pedury,
that the materials have been furnished, the services
rendered, or the labor performed as described herein
and that the claim is just, due and an unpaid obligation
against the City of Spokane Valley, and that 1 am
authorized to authenticate and certify to said claim.
Finance Director Date
Page: 3
vchlist Voucher List Page: 1
09/24/2010 1:07 :41 PM Spokane Valley
Bank code : apbank
Voucher Date Vendor
21091 9/24/2010 000958 AAA SWEEPING, LLC
21092 9/24/2010 001081 ALSCO
21093 9/24/2010 001816 BENTHIN & ASSOCIATES
21094 9/24/2010 000173 BINGAMAN, GREG
21095 9/24/2010 000904 BRANCH, CAROLBELLE
21096 9/24/2010 000796 BUDINGER & ASSOC INC
21097 9/24/2010 000863 CENTURY WEST ENG CORP
24098 9/24/2040 000957 COBALT TRUCK EQUIPMENT
21099 9/24/2010 001888 COMCAST
21100 9/24/2010 001926 DAVENPORT, SARAH
21101 9/24/2010 004603 DEMPSEY, ROSE
Invoice
PO #
Description/Account
Amount
44862
WATER TRUCK SERVICE: BROADV
648.96
Total :
648.96
LSP0854289
FLOOR MATS: CITY HALL
27.21
Total :
27.21
1655
42625
0054 ON CALL PROFESSIONAL SEI
561.00
1656
42627
0088 ON CALL PROFESSIONAL SEI
775.00
1657
42634
0439 ON CALL PROFESSIONAL SEI
537.00
1658
42635
0112 ON CALL PROFESSIONAL SEI
418.00
Total :
2,291.00
CELL ALLOWANCE
3RD QUARTER CELL ALLOWANCE
135.00
Total :
135.00
CELL ALLOWANCE
3RD QUARTER CELL ALLOWANCE
135.00
Total :
135.00
M10166 -2
42613
0065 MATERIALS TESTING SERVIC
4,497.21
Total :
4,497.21
231959
42543
PROFESSIONAL SERVICES CINTRI
5,738.26
231960
42555
10 -011 DESIGN ROW CIP 0063
8,560.00
Total :
14,298.26
27162
WHELEN MODULE: PW
310.52
SS21693
42619
9' FOLD DOWN DUMP BODY FOR 2
12,109.18
Total :
12,419.70
OCTOBER 2010
HIGH SPEED INTERNET: MAINT FA
64.90
Total:
64.90
EXPENSES
MILEAGE: DAVENPORT
60.00
Total :
60.00
CELL ALLOWANCE
3RD QUARTER CELL ALLOWANCE
135.00
Page: 1
vchlist
Voucher List
Page:
2
09/24/2010
1:07.41 PM
Spokane Valley
Bank code :
apbank
Voucher
Rate
Vendor
Invoice
PO ##
Description /Account
Amount
21101
9/24/2010
001603 001603 DEMPSEY, ROSE
(Continued)
Total :
135.00
21102
9/24/2010
000912 DEX MEDIA WEST
SEPTEMBER 2010
ADVERTISING: CP
37.96
SEPTEMBER 2010
ADVERTISING: CP
231.77
Total :
269.73
21103
9/24/2010
000422 DISHMAN DODGE INC
DOCS230222
SPEEDOMETER: DODGE CARAVAI%
101.20
Total :
101.20
21104
9/24/2010
001881 DOMRESE, DAN
EXPENSES
WFOA CONFERENCE: DOMRESE
1,072.55
Total:
1,072.55
21105
9/24/2010
000999 EASTERN WA ATTORNEY SVC, INC
41910
LEGAL SERVICES
40.00
Total:
40.00
21106
9/24/2010
001447 FREE PRESS PUBLISHING INC
34807
LEGAL PUBLICATION
105.75
34861
LEGAL PUBLICATION
93.50
34862
LEGAL PUBLICATION
25.00
34863
LEGAL PUBLICATION
68.00
Total :
292.25
21107
9/24/2010
001009 GOTHMANN, WILLIAM
CELL ALLOWANCE
3RD QUARTER CELL ALLOWANCE
135.00
Total :
135.00
21108
9/24/2010
002235 GRAFOS, DEAN
CELL ALLOWANCE
3RD QUARTER CELL ALLOWANCE
135.00
Total :
135.00
21109
9/24/2010
000007 GRAINGER
9342981835
42528
2010 SMALL TOOLS & EQUIP
61.05
9348826398
42528
2010 SMALL TOOLS & EQUIP
9.37
9348826406
42528
2010 SMALL TOOLS & EQUIP
236.76
9348826414
42528
2010 SMALL TOOLS & EQUIP
5.91
Total :
313.09
21110
9/24/2010
002271 GRASSEL, BRENDA
CELL ALLOWANCE
3RD QUARTER CELL ALLOWANCE
135.00
Total :
135.00
21111
9/24/2010
000002 H & H BUSINESS SYSTEMS INC.
AUGUST 2010
COPIER COST
3,895.03
Total:
3,895.03
Page:
vchlist
Voucher List
Page: 3
09/24/2010
1:07:41 PM
Spokane Valley
Bank code:
apbank
Voucher
Date
Vendor
Invoice
PO #
Description /Account
Amount
21112
9/24/2010
000265 JACKSON, MIKE
CELL ALLOWANCE
3RD QUARTER CELL ALLOWANCE
135.00
Total :
135.00
21113
9/24/2010
000864 JUB ENGINEERS, INC.
0066209
42623
PAVEMENT MANAGEMENT PLAN
14,069.03
0066210
42624
TIP DATA MAINTENANCE AND UP❑
15,568.43
Total :
29,637.46
21114
9/24/2010
000275 KERSTEN, NEIL
CELL ALLOWANCE
3Rd QUARTER CELL ALLOWANCE
135.00
Total :
135.00
21115
9/24/2010
001070 LYMAN DUST CONTROL, INC.
32922
DUST ABATEMENT: PW
3,526.77
Total :
3,526.77
21116
9/24/2010
000307 OFFICE OF THE STATE TREASURER
AUGUST 2010
STATE REMITTANCE
72,583.94
Total:
72,583.94
21117
9/24/2010
001089 POE ASPHALT PAVING, INC.
AUGUST 2010
42551
2010 STREET & STORMWATER MA
70,918.65
Total :
70,918.65
21118
9/24/2010
002475 POST FALLS CHAMBER OF COMMERCE
1817
ANNUAL MEMBERSHIP: CP
225.00
Total :
225.00
21119
9/24/2010
000019 PURRFECT LOGOS, INC.
26247
SIGN WITH FISH LOGO:CP
206.53
Total :
206.53
21120
9/24/2010
000675 RAMAX PRINTING & AWARDS
20127
NAME TAGS
20.66
Total:
20.66
21121
912412010.
001874 RED DIAMOND CONSTRUCTION INC
CIP No 0054
44TH AVE PATHWAY PROJECT
282.63
Total:
282.63
21122
9/24/2010
000064 SCHIMMELS, GARY
CELL ALLOWANCE
3RD QUARTER CELL ALLOWANCE
135.00
Total :
135.00
21123
9/24/2010
002317 SPECIALTY ASPHALT & CONST
00072287
ASPHALT PATCH ON UNIVERSITY 1
3,756.67
Total :
3,756.67
21124
9/24/2010
000308 SPOKANE CO PROSECUTING ATTY
AUGUST 2010
CRIME VICTIMS COMP FUND
987.86
Page: 3
vchlist Voucher List Page: 4
09124/2010 1:07:41 PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice PO # DescriptionlAccount Amount
21124 9/24/2010 000308 000308 SPOKANE CO PROSECUTING ATTY (Continued) Total : 987.86
21125 9/24/2010 001100 SPOKANE CO SHERIFF'S OFFICE AUGUST 27, 2010 CHILD CAR SEAT PATROL GRANT 2,056.24
Total :
21126
9/24/2010
000001 SPOKANE CO TREASURER
11001766
GAS MAIN INSPECTION: WEST FAF
11001771
WATER LINE INSPECTION: EVERG
51500347
AUGUST 2010: WORK CREW
Total
21127
9/24/2010
000093 SPOKESMAN - REVIEW
213190
ADVERTISING
23152
YEARLY SUBSCRIPTION: COUNCIL
Total
21128
9/24/2010
000311 SPRINT
326088106 -034
WAPS FOR LAPTOPS
959698810 -034
SPRINT CELL PHONES
Total
21129
9/24/2010
001875 STRATA
S100207 -IN 42629
0088 MATERIAL TESTING SERVCEI
Total
21130
9/24/2010
000797 THE KIPLINGER LETTER
0038598
SUBSCRIPTION RENEWAL
Total
21131
9/24/2010
002254 TOWEY, TOM
CELL ALLOWANCE
3RD QUARTER CELL ALLOWANCE
Total
21132
9/24/2010
000766 YMCA OF THE INLAND NW
AUGUST 2010
AUG 2010 OPERATION AND MAINT
Total :
923100124
9/23/2010
002244 AOT PUBLIC SAFETY CORPORATION
SPKVLY -09
CRY WOLF CHARGES: AUGUST 20
Total :
43 Vouchers for bank code: apbank Bank total
43 Vouchers in this report Total vouchers
2,056.24
36.00
36.00
5,058.84
5,130.84
817.90
177.00
994.90
439.89
985.43
1,425.32
4,919.11
4,919.11
38.00
38.00
135.00
135,00
111, 900.00
111,900.00
2,788.23
2,788.23
353, 039.90
353, 039.90
Page: 4
vchlist Voucher List Page: 1
09/24/2010 1:10:29PM Spokane Valley
Bank code: apbank
Voucher Date Vendor
21133 91240010 001606 BANNER BANK
21134 9/24/2010 000132 MODERN ELECTRIC WATER CO
21135 9/24/2010 001844 NIMRI, RABA
21136 9/24/2010 002476 REID MIDDLETON
4 Vouchers for bank code: apbank
4 Vouchers in this report
I, the undersigned, do certify under penalty of perjury,
that the materials have been furnished, the services
rendered, or the labor performed as described herein
and that the claim is just, due and an unpaid obligation
against the City of Spokane Valley, and that I am
authorized to authenticate and certify to said claim.
Finance Director Date
Invoic PO # Description /Account Amount
0618
SPET 2010: 0618
120.00
0620
SEPT 2010: 0620
75.00
0638
SEPT 2010: 0638
120.00
4375
SEPT 2010:4375
50.00
4458
SEPT 2010:4458
281.96
4474
SEPT 2010:4474
627.80
4720
SEPT 2010: 4720
2,007.88
6527
SEPT 2010: 6527
361.81
8861
SEPT 2010: 8861
752.38
Total :
4,396.83
August 2010
UTILITIES: PUBLIC WORKS
9,327.11
AUGUST 2010
UTILITIES: PARKS
6,817.78
Total :
16,144.89
Expenses
EXPENSE REIMBURSEMENT
109.68
Total :
109.68
Sept 2010
TRAINING SEMINAR - RANDY BUD)
300.00
Total :
300.00
Bank total : 20,951.40
Total vouchers : 20,951.40
Page: 1
vchlist
Voucher List
Page:
7
09/29/2010
12 :55 :55PM
Spokane Valley
Bank code:
pk -ref
Voucher
Date
Vendor
Invoice PO4
DescriptionlAccount
Amount
5158
9/29/2010
002481 BADER, KONAN
REFUND
DEPOSIT REFUND: VALLEY MISSIC
52.00
Total :
52.00
5159
9/29/2010
002488 BLUME, CANDANCE
REFUND
DEPOSIT REFUND: MIRABEAU SPF
52.00
Total :
52.00
5160
9/29/2010
002494 BROWNING, JOHN
REFUND
SWIMMING LESSONS REFUND
30.00
Total :
30.00
5161
9/29/2010
002479 CANDLELIGHTERS OF INLAND NW
REFUND
DEPOSIT REFUND: VALLEY MISSIC
52.00
Total :
52.00
5162
9/29/2010
002477 COMMUNITY HEALTH ASSOCIATION
REFUND
DEPOSIT REFUND: GREAT ROOM
168.00
Total :
168.00
5163
9/2912010
001549 EMDE SPORTS, LLC
REFUND
DEPOSIT REFUND: MIRABEAU MEJ
52.00
Total :
52.00
5164
9/29/2010
002490 EVERGREEN WARD LDS
REFUND
DEPOSIT REFUND: VALLEY M[SSIC
53.00
Total:
53.00
5165
9/29/2010
002489 FISCHER, KATHY
REFUND
DEPOSIT REFUND: EDGECLIFF
52.00
Total :
52.00
5166
9/29/2010
002090 CORDER, SALLY
REFUND
DEPOSIT REFUND: MIRABEAU ME{
52.00
Total :
52.00
5167
9/29/2010
002483 JENNINGS, DOROTHY
REFUND
REFUND DEPOSIT: FIRESIDE LOUD
410.00
Total :
410.00
5168
9/29/2010
002491 JEPPSEN, HEATHER
REFUND
DEPOSIT REFUND: MIRABEAU ME)
52.00
Total :
52.00
5169
9/29/2010
002478 LITTLE LEARNER CHILD, DEVELOPMEN'
REFUND
DEPOSIT REFUND: VALLEY MISSIC
52.00
Total:
52.00
5170
9/29/2010
002485 MCCLELLAND, KATHY
REFUND
DEPOSIT REFUND: MIRABEAU ME)
52.00
Page: 1
vchlist Voucher List Page: 2
09/29/2010 12 :55 :5513M Spokane Valley .
Bank code : pk -ref
Voucher
Date Vendor
Invoice PO #
DescriptionlAccount
Amount
5170
9/2912010 002485 002485 MCCLELLAND, KATHY
(Continued)
Total ;
52 00
5171
9/29/2010 002493 NELSON, MIKKI
REFUND
DEPOSIT REFUND: VALLEY MISSIC
52.00
Total :
52.00
5172
9/29/2010 002480 NEW LIFE CHURCH
REFUND
DEPOSIT REFUND: BROWNS PAR}
52.00
Total :
52.00
5173
9/29/2010 002499 PARTCH, TOM
REFUND
DEPOSIT REFUND: MIRABEAU MEI
52.00
Total :
52.00
5174
9/29/2010 002492 PITOTTI, ANGELA
REFUND
DEPOSIT REFUND: MIRABF_AU MEI
52.00
Total :
52.00
5175
9/29/2010 002486 RODRIGUEZ, LISA
REFUND
DEPOSIT REFUND: VALLEY MISSIC
52.00
Total :
52.00
5176
9/29/2010 002114 RSVP ANNUAL LUNCHEON
REFUND
DEPOSIT REFUND. GREAT ROOM
65.00
Total :
65.00
5177
9/29/2010 002484 SCHULTZ, RON
REFUND
REFUND DEPOSIT: BROWNS PAR?
52.00
Total :
52.00
5178
9/29/2010 002482 TAYLOR, ASHLEE
REFUND
DEPOSIT REFUND: GREAT ROOM,
147.50
Total :
147.50
5179
9/29/2010 002487 WESTERN DANCE ASSOCIATION
REFUND
DEPOSIT REFUND: SULLIVAN
257.00
Total ;
257.00
22 Vouchers for bank code: pk -ref
Bank total :
1,910.50
22 Vouchers in this report
Total vouchers :
1,910.50
Page: 2
vchlist
Voucher List
Page: 1
09/29/2010
3:49:17PM
Spokane Valley
Bank code:
apbank
Voucher
Date Vendor
Invoice PO ##
Description/Account _
Amount
21137
9/29/2010 001334 OLYMPIC FOUNDRY INC.
208307
STORMWATER SUPPLIES
5,217.60
Total :
5,217.60
21138
9/29/2010 002498 SOLINIST
98049
STORMWATER SUPPLIES
2,823.03
Total :
2,823.03
21139
9/29/2010 002500 WASPC
Sept 2010
WASPC ACCREDITATION PROGRA
100.00
Total :
100.00
21140
9/29/2010 002497 WILBERT PRECAST, INC
90481
STORMWATER SUPPLIES
4,161.04
Total :
4,161.04
4
Vouchers for bank code: apbank
Bank total :
12,301.67
4
Vouchers in this report
Total vouchers:
12,301.67
1, the Undersigned, do certify under penalty of perjury,
that the materials have been furnished, the services
rendered, or the labor performed as described herein
and that the claim is just, due and an unpaid obligation
against the City of Spokane Valley, and that 1 am
authorized to authenticate and certify to said claim.
Finance Director
Date
Page: 1
vchlist Voucher List Page: 1
10/01/2010 1.43.07PM Spokane Valley
Bank code: apbank
Voucher late Vendor Invoice PO # Description/Account Amount
21142
10/1/2010
002469 COMMUNITY MINDED ENTERPRISES
3401
21143
10/1/2010
001877 DOBBINS, CHRIS
Expenses
21144
10/1/2010
002503 DUEBALL, JEANNETTE FAY
REFUND
21145
10/1/2010
000999 EASTERN WA ATTORNEY SVC, INC
40342
Total :
80.00
EMPLOYEE PHOTO ID'S
40344
21146
10/1/2010
000022 INLAND BUSINESS PRODUCTS, INC.
57671
21147
10/1/2010
000193 NORTHWEST CHRISTIAN SCHOOL INC
October 2010
21148
10/1/2010
002502 SUMMERS, STEVEN
REFUND
8 Vouchers for bank code: apbank
8 Vouchers in this report
JULY BROADCASTING SERVICES
3,000.00
Total :
3,000.00
EXPENSE REIMBURSEMENT
48.88
Total :
48.88
REFUND FOR REMOVAL OF CITY E
13.00
Total :
13.00
LEGAL SERVICE
40.00
LEGAL SERVICES
40.00
Total :
80.00
EMPLOYEE PHOTO ID'S
23.91
Total :
23.91
CITY HALL RENT
37,300.83
Total :
37,300.83
REFUND OF PERMIT FEES
79.00
Total :
79.00
Bank total :
40,702.44
Page: 1
vchlist Voucher List Page: 1
10/01/2010 2:23:51 PM Spokane Valley
Bank code: apbank
Voucher
21149
21150
Date Vendor Invoice PO #
10/1/2010 001169 CITY OF SPOKANE VALLEY Oct 2010
10/1/2010 001169 CITY OF SPOKANE VALLEY
2 Vouchers for bank code: apbank
2 Vouchers in this report
1, the undersigned, do certify under penalty of perjury,
that the materials have been furnished, the services
rendered, or the labor performed as described herein
and that the claim is just, due and an unpaid obligation
against the City of Spokane Valley, and that I am
authorized to authenticate and certify to said claim.
Finance Director Date
Oct 2010
Description/Account
Amount
PETTY CASH: 8440,41,47,48,49,50,£
25.82
Total :
25.82
PERMIT PMT: 10002863 -1302 N. S1
131.00
Total :
131.00
Bank total :
156.82
Total vouchers: 156.82
Page: 'I
vchlist Voucher List Page: 1
10/05/2010 9:32:15AM Spokane Valley
Bank code : pk -ref
Voucher Date Vendor Invoice
5180 9/28/2010 002504 DISTRICT 13 REFUND
1 Vouchers for bank code: pk -ref
1 Vouchers in this report
PO ## Description /Account
DEPOSIT REFUND: MIRABEAU ME)
Total
Bank total
Total vouchers:
Amount
52.00
52.00
52.00
52.00
1, the undersigned, do certify under penalty of perjury,
that the materials have been furnished, the services
rendered, or the labor performed as described herein
and that the claim is just, due and an unpaid obligation
against the City of Spokane Valley, and that I am
authorized to authenticate and certify to said claim.
Finance Director Date
Page: 1
vchlist Voucher Fist Page:
1010512010 11:19:11AM Spokane Valley
Bank code : apbank
Voucher Date Vendor
21152 10/5/2010 002495 ARCHITECHTURAL RECORD
21153 10/5/2010 000168 BLACK BOX NETWORK SVC
21154 10/5/2010 000571 CODE PUBLISHING CO
21155 10/5/2010 002474 DARRAH, KELLY
21156 10/5/2010 000999 EASTERN WA ATTORNEY SVC, INC
21157 1015f2010 001447 FREE PRESS PUBLISHING INC
21158 10/5/2010 001728 HP FINANCIAL SERVICES CO
21159 10/5/2010 002384 IMS INFRASTRUCTURE MGMT.
21160 10/5/2010 002496 KOPTER KRAZY LLC
21161 10/5/2010 002388 MJM GRAND INC
21162 10/5/2010 001035 NETWORK DESIGN & MANAGEMENT
Invoice
PO # Description/Account
Amount
DAR09A11
ACHITECTURAL RECORD SUBSCIF
49.00
Total :
49.00
SPO- 003909
UPGRADED SYSTEM
738.08
SPO- 003910
SYSTEM UPGRADE
382.63
Total:
1,120.71
36395
MUNICIPAL CODE UPDATE
91.98
Total:
91.98
EXPENSES
MILEAGE: K. DARRAH
11.50
`total :
11.50
41962
LEGAL SERVICES
15.00
41989
LEGAL SERVICES
40.00
'total :
55.00
34892
LEGAL PUBLICATION
88.00
34893
LEGAL PUBLICATION
56.00
34894
LEGAL PUBLICATION
52.80
34896
LEGAL PUBLICATION
31.45
34897
LEGAL PUBLICATION
91.80
Total:
320.05
OCT 2010
LEASE PYMT
2,441.42
Total:
2,441.42
11510 -1
42620 CARTEGRAPH DATA COLLECTION
38,364.00
Total:
38,364.00
REFUND
ENDORSEMENT REFUND
13.00
Total:
13.00
Pay App #1
42631 0088 BROADWAY MOORE TO FLOF
308,262.45
Total :
308,262.45
18759
2 YEAR TRUE BUSSINESS 1D CER7
891.88
Page: 1
vchlist
Voucher List
Page: 2
10/05/2010
11:19:11AM
Spokane Valley
Bank code :
apbank
Voucher
Date Vendor
Invoice PO #
Description /Account
Amount
21162
10/5/2010 001035 NETWORK DESIGN & MANAGEMENT
(Continued)
18780 42636
HP PROCURVE POWER INJECTOR
313.54
Total :
1,203.42
21163
10/5/2010 000652 OFFICE DEPOT INC.
534298567001
OFFICE SUPPLIES: LEGAL
52.72
534298567002
OFFICE SUPPLIES: LEGAL
1.78
Total :
54.50
21164
10/5/2010 000322 QWEST
SEPTEMBER 2010
SEPTEMBER PHONE SERVICE
359.21
Total :
359.21
21165
10/5/2010 000172 SPOKANE CO ENGINEER
VLY1008
COUNTY SERVICES
101,213.44
Total :
101,213.44
21166
10/512010 001791 STONE, MIKE
EXPENSES
REIMBURSEMENT: M. STONE
75.75
Total :
75.73
21167
10/5/2010 002254 TOWEY, TOM
EXPENSES
MILEAGE REIMBURSEMENT: TOWS
64.00
Total :
64.00
21168
10/5/2010 001797 VPCI
00009270
LASERFICHE ANNUAL MAINTENAN
3,700.00
Total :
3,700.00
17
Vouchers for bank code: apbank
Bank total :
457,401.43
17
Vouchers in this report
Total vouchers :
457,401.43
1, the undersigned, do certify under penalty of perjury,
that the materials have been furnished, the services
rendered, or the labor performed as described herein
and that the claim is just, due and an unpaid obligation
against the City of Spokane Valley, and that I am
authorized to authenticate and certify to said claim.
Finance Director Date
Page: 2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: 10 -12 -10 City Manager Sign -off:
Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE:
Payroll for Period Ending September 30, 2010
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND:
OPTIONS:
RECOMMENDED ACTION OR MOTION:
BUDGET /FINANCIAL IMPACTS:
Budget /Financial impacts:
Gross: $ 239,577.88
Benefits: $ 122,046.41
Total payroll $ 361,624.29
STAFF CONTACT: Raba Nimri
ATTACHMENTS
1 : lvm
MINUTES
City of Spokane Valley
City Council Regular Meeting
Formal Meeting Format
Tuesday, September 14, 2010
Deputy Mayor Schimmels called the meeting to order at 6:00 p.m.
Attendance:
City Staff
Gary Schimmels, Deputy Mayor
Mike Jackson, City Manager
Rose Dempsey, Councilmember
Cary Driskell, Acting City Attorney
Bill Gothmann, Councilmember
Ken Thompson, Finance Director
Dean Grafos, Councilmember
Kathy McClung, Community Development Dir.
Brenda Grassel, Councilmember
Mike Stone, Parks & Recreation Director
Bob McCaslin, Councilmember
Neil Kersten, Public Works Director
Scott Kuhta, Senior Planner
Absent
Lori Barlow, Associate Planner
Tom Towey, Mayor
Christina Janssen, Assistant Planner
John Whitehead, Human Resources Manager
Carolbelle Branch, Public Information Officer
Chris Bainbridge, City Clerk
INVOCATION: Pastor Isaac Hebden of The Intersection Church gave the invocation.
PLEDGE OF ALLEGIANCE: Deputy Mayor Schimmels led the Pledge of Allegiance.
ROLL CALL: City Clerk Bainbridge called the roll; all councilmembers were present except Mayor
Towey. It was moved by Councilmember Gothmann, seconded and unanimously agreed to excuse Mayor
Towey from tonight's meeting.
APPROVAL OF AGENDA: It was moved by Councilmember Grafos, seconded and unanimously
agreed to approve the agenda. Deputy Mayor Schimmels suggested and Council concurred, to move
agenda item 48 to after agenda item 42.
PROCLAMATIONS: Deputy Mayor Schimmels read a Proclamation for Tobacco Free Teens Back to
School Week; and the second Proclamation in honor of halleyfest, and each Proclamation was received by
the respective agent with thanks.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a
COMMITTEE, BOARD, LIAISON SUMMARY REPORTS:
Councilmember Gothmann ; reported that he attended the Government Affairs Meeting where a member
from Spokane Transit Authority (STA) spoke and mentioned among other items that they cover less than
20% of the geography of our county but more than 80% of the population; attended the SVBA Meeting
(Spokane Valley Business Association), and mentioned that Mr. Al French, in response to a question
about one -way streets, said that businesses prefer to be on the going home side of streets, and that
Division/Ruby has not developed because it is one -way, and that the couplet in the Valley has been
successful from a motorist point of view, but not from a business owner's point of view; said he attended
a Housing and Community Development Advisory Committee where they reported they are combining
applications, that they have three sources of funding, i.e. the homeless, affordable housing, and Housing
and Urban Development (HUD) related issues, and said they are combining those into one so that social
Council Regular Meeting 9 -14 -2010 Page 1 of 10
Approved by Council:
1 : IYW
services can make one presentation and then the Board will determine where that would fit best into
which program; went to the Council on Governance Meeting where representative McMorris- Rodgers
spoke about the national debt, and Brett Sheckler, consultant regarding county and city collaborative
planning, spoke about the three roles of the County: provide local service to people who are outside of
cities, provide county services to everyone in the county, and provide contract services, and how each of
those three segments are funded; said they received a jail update and a vote is expected to be on the April
ballot; and they discussed the Transportation Benefit District (TBD). Mr. Gothmann said that Spokane
City has decided to implement a $20.00 tab fee without going to ballot, and he reported the City is
encouraging the County to move forward with its own TBD, and said the County is asking us for an
answer on phase one which is whether to form a TBD, they would also like written feedback on the draft
interlocal, whether this issue should be a public vote, feedback on the distribution formula, and if SRTC
(Spokane Regional Transportation Council) should act as the TBD Board.
Councilmember Dempsey said she has no report.
Councilmember Grafos said he attended the STA Citizens Advisory Committee and Board of Directors
Sustainability Workshop at Spokane Transit, and said the Board voted to adopt a formal sustainability
program which organizes the interaction between the environmental, social, and economic impact of STA
operations and their effect on our community; that he attended the September 9, 2010 Planning
Commission meeting which centered on the discussion of proposed text amendment changes forwarded
by the Council to the Planning Commission on the City Center Zone on the Subarea Plan; and said that
for the record, he did not attend the Council of Governance meeting as he was out of town, and said that
he cannot speak for the other councilmembers on this issue, but said he is not in favor of forming any
transportation benefit district with other municipalities to create another taxing authority for the cities
and /or the county, and said we should first review how effectively past funds have been allocated and
used; and said that any TBD formed should have no taxing authority without the vote of the people.
Councilmember Grassel reported that she attended the Greater Spokane and Convention Visitor's Bureau
meeting and met the new president of that organization; and said the new president's plan is to meet
individually with board members; and Councilmember Grassel said she will take issues to the President
that she would like to see promoted for the City of Spokane Valley; said she attended the Council of
Governance Meeting at the Fairgrounds; and went to the grand opening of the Fair.
Councilmember McCaslin said that under the State we have three public employee retirement systems:
Pers 1, Pers 2 and Pers 3, and under Pers 2 and 3 there is gain sharing, and said the legislature eliminated
that and last week a Judge said they cannot do that as a legislator because that's a contract with the
employees; and he said this will run into the billions if that ruling holds.
MAYOR'S REPORT: Deputy Mayor Schimmels said he attended a STA committee meeting last week;
went to a SRTC meeting; went to the Council of Governance Meeting at the Fairgrounds, which meeting
coincided with the opening of the Fair, and went to an auto show at Mirabeau Park.
PUBLIC COMMENTS: Deputy Mayor Schimmels invited general public comments.
Gene Strunk, 12902 E Broadway, 99216: said the subject is clarification; said he has only been here once
or twice, and said the assumption is when he speaks, that somehow he speaks for either this "positive
change" group or the disincorporation group; and said he wants to clarify that he has never been a
member of either of those and never attended a meeting of either, and has never given those organizations
money; said he gave a political donation to Mr. Grafos. He said it strikes him that any time there is input
from a taxpayer, and said he considers himself to be an American, conservative, Spokane Valley resident
and taxpayer, that it strikes him that there is always some response from the Valley Voice or in particular
Mr. Gothmann or Ms. Dempsey; and said they need to understand that if he irritates them, he doesn't
represent those people but represents himself. There were no further public comments.
Council Regular Meeting 9 -14 -2010 Page 2 of 10
Approved by Council:
1 : 1VW
1. PUBLIC HEARING: 2011 Budget Revenues — Ken Thompson
At 6:27 p.m., Deputy Mayor Schimmels opened the public hearing on the 2011 budget and invited
Finance Director Thompson to the podium. Mr. Thompson explained that this is the second of three
scheduled hearings on the 2011 proposed budget; that there have been some changes, although none
significantly; he said the city budget is approximately $62 million, which is less than the 2010 budget;
said there has been a significant decrease in the capital budget as there is less federal and state money
available for the street projects; and he reminded everyone that the numbers will change slightly as more
data arrives; said that as we trim the 2011 budget, that has a similar effect on the 2014 projections, which
end up better than originally anticipated; he said sales tax is down about $400,000; property tax is down
about $100,000; state shared taxes, primarily the liquor tax, may increase unless the November ballot
initiatives pass, fines and forfeitures will be up a few hundred thousand, and said there were several
departments which trimmed their budget; we dropped almost all vacant staff positions, and added back in
the broadcasting of council meetings; and have put funds aside for anticipated retirement costs; and
departments have agreed to try to bring their budgets in at 3% under the 2010 budget, which will save an
additional million dollars, and said the last public hearing is scheduled to be held in two weeks. Deputy
Mayor Schimmels invited public comment.
Arne Woodward, 2511 S Best Road: said he is a member of the Planning Commission but speaks tonight
as a private citizen and business owner, said he is a real estate broker and two weeks ago he presented
some July figures for closed sales, and said there were 344 closed sales in August, which is a few less
than July; and said the July 2009 figures were 738; and 494 in August of 2009; said depending on when
the city gets the revenues from the state, the budget must reflect the numbers on the income and revenues,
which he said are either flatlined or quickly dying; he said it is a good time to buy real estate but no one is
buying; said there were 321 pending sales in July of 2010; and in August there were 354, and said only
about half of those sales will actually close. He said if there is a harsh winter this year, it will further hurt
the real estate market and said they were at the lowest number ever in January 2008 during the bad winter,
and said there were 115 closed sales at that time; and said he wished for a closer examination of the
baseline budgeting and that the city should be more cautious in the revenue projections, he said he thinks
Mr. Thompson does a great job, but thinks there is a big wave coming that no one is prepared for.
Gene Strunk, 12902 E Broadway, 99216 said a few weeks back after Mr. Mercier was terminated and
Mr. Jackson was appointed as Acting Manager, that Mr. Strunk received a call from one of his agents
because city employee Lori Barlow, who is in planning, called to let him know the finished final plat
Mylar needed some adjustments for the county and to please come to City Hall; he said he received that
call about 10:45 a.m. and he arrived at the main reception area here at City Hall at 11:40 a.m. and asked
the receptionist if he could pick up his Mylar that Lori called him about. Mr. Strunk reported that the
woman at the receptionist desk told him that Lori was out; Mr. Strunk said it must be on her desk and he
asked the receptionist to please have someone go get it; to which the receptionist replied that she could
not because there was no one in the building. Mr. Strunk asked about this, and the receptionist told him
that there was a barbeque going on in the back of the building, and told him that she was the only person
in the building. Mr. Strunk asked if he came back at 1:05 if he could pick up his Mylar, and was told that
would not work; Mr. Strunk asked what about 1:15 and was told that would not work either; Mr. Strunk
said he asked if 1:30 would work and was told probably not. Mr. Strunk said he asked for a suggested
time to come back and was told to try about 1:45 p.m. Mr. Strunk said when he left about 11:50, he drove
around the back and could see many staff at the barbecue. Mr. Strunk said when he got back at 1:45 his
Mylar was at the front desk. Mr. Strunk said he has been "looking at the spokane.org blah blah blah, and
cannot find in the 2010 budget where the funds are that were paid to those employees that were not at
post; in other words, he said these employees effectively stole their pay from the taxpayer, with the
knowledge of Mr. Jackson" and said he couldn't find it and suggested Council might help him find it.
Mr. Strunk said there is an important point, that in his lifetime he has signed about 1200 W2s, and any
man or woman that was punching a clock for him that was punched in and not at their post, were
Council Regular Meeting 9 -14 -2010 Page 3 of 10
Approved by Council:
1 : 1YW
immediately fired. He said Council cannot fire anyone except maybe Mr. Jackson; and said it is important
from this point the example set by the leadership and finally, he asked "how many of these little
Kumbayah moments are we having at the expense of the taxpayer." He said he wants to know and if he
doesn't find out, he will hire his own counsel to pursue this further.
There being no further comments, Deputy Mayor Schimmels closed the public hearing at 6:40 p.m.
2. CONSENT AGENDA Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered
separately.
a. Approval of the following claim vouchers:
VOUCHER LIST DATE
W/VOUCHER NUMBERS:
TOTAL AMOUNT
8/24/2010
20852 —20894,81
$1,301,386.02
8/26/2010
20895 - 20913
$154,601.59
8/30/2010
20914 - 20939
$39,304.48
8/31/2010
5109 — 5153 (less 5149)
$4,253.00
8/31/2010
5154 —5157
$521.00
9/01/2010
20940 —20944
$49,273.13
9/03/2010
20945 — 20975, 831100023, 231100034
$2,054,611.06
9/03/2010
20977 - 20983
$14,933.27
GRAND TOTAL
$3,618,883.55
b. Approval of Payroll for Period Ending August 31, 2010: $357,797.86
c. Approval of Study Session Council Meeting Minutes of August 17, 2010
It was moved by Councilmember Grafos, seconded and unanimously agreed to approve the consent
agenda.
The agenda items were taken in the following order, as per the previous discussion.
ADMINISTRATIVE REPORTS
8. Economic Development, Outside Agencies Presentations — Ken Thompson
Finance Director Thompson said that each agency was asked to limit their presentation to five minutes;
and after all presentations, he would like to briefly discuss the continuing process with Council; said that
as a reminder, Community Minded Television will be removed from the total list as they are in line for
other funding and will most likely be coming back with others seeking similar funding; and that the
Spokane Soccer Club had noted their request is actually for $15,000 rather than $35,000, and they will
likely come back to council during the lodging tax funding process. Following are the economic
development agencies presentations:
(1) Greater Spokane Valle Chamber: explained that their $19,000 request is to assist in their efforts to
grow small businesses, mentioned they have helped a variety of businesses through their business
incubator; that these requested funds will only be used to promote their Spokane Valley incubator; and to
help conduct a needs assessment.
(2) Greater Spokane, Inc: requesting $60,000; through their PowerPoint presentation explained how the
employment multiplier is a function of how they measure their success; said their organization has a
successful track record with over 150 businesses recruited to the region, creating an annual economic
impact exceeding $500 million.
(3) International Trade Alliance: requesting $25,000; explained their mission and said budgets won't
improve without business growing; and their goal is to generate from the largest market, which is outside
Council Regular Meeting 9 -14 -2010 Page 4 of 10
Approved by Council:
1 : 1YW
the U.S., and requests funding to support them in their international business development to help put
federal funding into the local community; and the funding would assist in local match for grants.
(4) Global Trade Services PS: Mr. Mark Peters, regarding their request of $18,900, said they are working
with council and staff on a Spokane Valley Export Initiative to coincide with the national and state level
to empower all valley companies to compete globally and further explained the initiative per his
PowerPoint presentation.
(5) HUB Sports Center: said their $14,500 request will put them in a better position to keep operating and
providing events to the Spokane Valley area, that their facility is more than a basketball or volleyball
facility, but is a diverse group meeting the needs of the community, and said this grant will target the
building's utility bills since the wood floors have temperature requirements; and to also purchase an
additional shock clock; all which will help attract more people to the HUB.
In closing, Finance Director Thompson asked that each councilmember please return the spreadsheet so
averages can be taken and he can have that data ready for when this issue returns September 28 for a
motion consideration.
NEW BUSINESS
3. Second Reading Proposed Ordinance CTA 07 -10, Code Text Amendment (Vehicle Sales in Mixed Use
Zone) — Christina Janssen
After City Clerk Bainbridge read the ordinance title, it was moved by Councilmember Grafos and
seconded to approve ordinance amending Spokane Valley Municipal Code 19.110.020 allowing vehicle
sales as a conditional use in the mixed -use avenue zone. Planner Janssen briefly explained the
background of this proposed amendment which would allow vehicles to locate in areas in the mixed -use
avenue zones as a conditional use; and said the issue was presented at two public hearings before the
Planning Commission, and the Commission recommended approval; she said staff received a privately
initiated application for this same amendment, which application is pending this decision. Deputy Mayor
Schimmels invited public comment. Ben Goodmanson, with Whipple Consulting Engineers, 2528 N
Sullivan Rd, said he was speaking on behalf of the landowner Harlan Douglass, and he thanked staff and
council for moving this forward. There were no further public comments. Council discussion ensued
regarding the conditional use permit and whether not requiring such or adding language that this be
subject to an administrative decision would constitute an amendment necessitating sending this issue back
to the Planning Commission, which City Attorney Driskell confirmed it would; therefore councilmembers
opted to move ahead as stated. Councilmember Grassel asked if vehicle sales in the mixed -use retail zone
be placed on an upcoming list for a comp plan change; and Planner Janssen responded that this would not
be required to be part of the comp plan amendment process again. Councilmember Grassel said she feels
the idea for the future is to just make it allowable in the mixed use; Councilmember Grafos confirmed and
Ms. Janssen said she would confer with Mr. McCormick on that process. Vote by Acclamation: In Favor:
Unanimous. Opposed: None. Abstentions: None. Motion carried.
4. First Reading Proposed Ordinance, Code Text Amendments (Gateway Commercial Avenue and
Gateway Commercial Center Zone Districts) — Lori Barlow
After City Clerk Bainbridge read the ordinance title, it was moved by Councilmember Dempsey and
seconded to advance the ordinance amending the Gateway Commercial Avenue and Gateway
Commercial Center District zones to a second reading. Planner Barlow explained that this ordinance
addresses a batch of code text amendments to the Sprague and Appleway Corridor Subarea Plan, and said
since these amendments were discussed at considerable length at last week's meeting, she would go over
the highlights of the eight proposed amendments. Planner Barlow said the setback amendment, minimum
building frontage requirement and to add limited office uses affects the Gateway Commercial Avenue
Zoning District, and the limited use of office uses affects the Gateway Commercial Center Zoning District
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as well as the amendment to exempt vehicle sales from the front setback and minimum building coverage
regulations; the proposed amendments regarding signage and accessory structures affect all the zoning
districts within the Subarea Plan that allow wall signs, pole signs or accessory structures. Planner Barlow
also stated that the only proposed amendment not recommended for approval by the Planning
Commission is to allow wall signs above the first floor, and she explained the rationale for keeping wall
signs below the second floor is because wall signs are geared toward pedestrians, the level most
pedestrians most successfully view the signs is at the human scale level, or the first floor or less, which is
the foundation for the plan, to create the pedestrian atmosphere. There was some discussion about the
setback requirements in these zones; and Councilmember Grassel expressed her concern about not having
a consistent standard for the setback; and Planner Barlow explained that tonight's proposal is for the
frontage coverage and the front street setback to change in the Gateway Commercial Avenue for all
businesses; but because we can't propose the same amendment to the Gateway Center section, the
approach that the vehicle sales use will have the same problem in the Center zone, was to address that
issue specifically for vehicle uses; and said that these code text amendments are based on comments heard
from the public through the review process where the auto dealers voiced concern that they might not
have enough room to adequately display their vehicles in front of the building, and that they felt that the
minimum frontage requirements caused them to use too much of their frontage with buildings where they
thought the value of their property was better used with vehicle display. Planner Barlow said that the
proposal for the Gateway Commercial Avenue District was to eliminate the requirements; whereas in the
Gateway Commercial Center District, the proposal was to exempt the vehicle sales use from those
requirements.
Councilmember Grafos said since this exemption only applies to vehicle sales use, if he had a non -
automotive business on a corner, then he would still be subject to that setback requirement and to change
that would have to be addressed through the comprehensive plan; and said that therefore, is one of the
items to eliminate and change the comprehensive plan and asked if that would be on the list of proposed
changes coming later, and Ms. Barlow confirmed he was correct. Councilmember Grafos also asked
about the 100' setback and if that would also be on the list, and Ms. Barlow confirmed it would, and Ms.
Barlow said it is her understanding that such list will forwarded soon to council so councilmembers can
see what is being compiled for comprehensive plan changes. Councilmember Grafos also asked that
Councilmembers fairly quickly, be supplied with a copy of the current comprehensive plan, the
comprehensive plan under the interim zoning, and the comprehensive plan with all the changes that were
made in 2007. City Manager Jackson said that at the October 5 council meeting, Community
Development Director McClung will make a presentation to council to give a full update of what is
included for comp plan changes, adding that the entire Subarea Plan is included, but staff can identify
specific sections. There was also discussion concerning the amendment addressing wall sign location and
keeping them below the second floor level and that changes can be made for a second ordinance reading
if that is council's direction. Councilmember McCaslin asked if Council is permitted to look at the entire
Comprehensive Plan or only those items addressed; and Mr. Jackson said council can look at the entire
Comprehensive Plan but would need to note which items they would like to examine; that the entire
Subarea Plan is on the docket; and if council has other topics within the Comprehensive Plan, those
should be brought forward by November 1s City Attorney Driskell said regarding a motion to address
the entire Comprehensive Plan, the public notice would require we identify specifically which items
within the plan to examine; and Mr. Driskell said he will get an answer for Councilmember McCaslin
regarding looking at the entire plan.
The discussion returned to wall signs and it was moved by Councilmember Grafos and seconded to
amend the motion by rejecting the Planning Commission's recommendation to retain the language in
section 2.62.3 regarding wall sign locations; and to explain, he suggested Council keep all the Planning
Commission recommendations except allow wall signs above the first floor. Councilmember Dempsey
suggested limiting the size of the sign so as to eliminate the possibility of having huge signs on the second
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and subsequent floors. Discussion ensued and the question was called; Vote by Acclamation to Call the
Question: In Favor: Deputy Mayor Schimmels, and Councilmembers Gothmann, Grafos, Grassel and
McCaslin. Opposed: Councilmember Dempsey. Abstentions: None. Motion carried. Vote by
acclamation on whether to amend the motion: In Favor: Deputy Mayor Schimmels, and Councilmembers
McCashn, Grassel, Grafos, Gothmann. Opposed: Councilmember Dempsey. Abstentions: None. Motion
carried. Deputy Mayor Schimmels invited public comment; no comments were offered. The final vote
on the amended motion to advance the ordinance to a second reading with the amendment of allowing
wall signs above the first floor: In Favor: Deputy Mayor Schimmels, and Councilmembers McCaslin,
Grassel, Grafos, and Gothmann. Opposed: Councilmember Dempsey. Abstentions: None. Motion
carried.
Deputy Mayor Schimmels called for a recess at 8:05 p.m.; and reconvened the meeting at 8:17 p.m.
5. First Reading Proposed Ordinance, Pre - Treatment — Cary Driskell
After City Clerk Bainbridge read the ordinance title, it was moved by Councilmember Grafos and
seconded to advance the ordinance adopting SVMC 22.160 Industrial pre - treatment standards to a
second reading. Acting City Attorney Driskell explained the purpose of this amendment as noted on the
Request for Council Action form, and showed the area in question on the overhead map including the area
in Yardley and the small residential area. Deputy Mayor Schimmels invited public comment; no
comments were offered. Mr. Driskell added that a draft interlocal agreement will also come before
council at the September 28 council meeting. Vote by Acclamation: In Favor: Unanimous. Opposed:
None. Abstentions: None. Motion carried.
6. Proposed Resolution, Accepting Shoreline Inventory Report — Scott Kuhta
After City Clerk Bainbridge read the resolution title, it was moved by Councilmember Grafos and
seconded to approve the resolution formally accepting the Shoreline Inventory and Characterization
Report. Senior Planner Kuhta explained that after a series of public meetings and joint Planning
Commission and Council meetings, and hearing from the consultants from URS Company, along with the
former request of Centennial Properties, that the City's Shoreline Master Program Update team reviewed
the report, met with representatives from Centennial Properties, and now recommends that the Centennial
Properties Shoreline Assessment be attached as an appendix to the Shoreline Inventory and
Characterization Report. Deputy Mayor Schimmels invited public comments; no comments were offered.
Vote by Acclamation: In Favor: Deputy Mayor Schimmels, and Councilmembers Grassel, Grafos,
Gothmann and Dempsey. Opposed: Councilmember McCashn. Abstentions: None. Motion carried.
7. Proposed Resolution, Water District Easement — Cary Driskell
After City Clerk Bainbridge read the resolution title, it was moved by Councilmember Grafos and
seconded to approve the resolution granting the easement and authorize the City Manager to execute all
necessary documents related to the same. Acting City Attorney Driskell explained the area in question
and the purpose of the easement, as explained at the previous council meeting. Deputy Mayor Schimmels
invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous.
Opposed: None. Abstentions: None. Motion carried.
PUBLIC COMMENTS: Deputy Mayor Schimmels invited general public comments, no comments
were offered.
9. Subarea Plan (SARP), City Center Report Back to Council — Scott Kuhta
Via his PowerPoint presentation, Senior Planner Kuhta gave a recap of the August 19, 2010 Community
Meeting which addressed the following issues: (1) City Center Temporary Core Street Regulations
concerning City Center retail until building permits are issued for the Core Street, adding that the City is
not currently working on the City Center /City Hall project; (2) Permitted Uses and that the City Center
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zone restricts some type of retail uses compared to other zoning; and other than some letters which Mr.
Kuhta will go over a little later today, there weren't any specific concerns other than general suggestions
about restriction on retail uses, and he said adding auto - oriented uses to the City Center District Zone
would require a comprehensive plan amendment; (3) pre - located streets, and Mr. Kuhta said this is being
addressed in terms of minimum or maximum acreage size which the Planning Commission is reviewing;
and that the main concern is the cost required for hose to be developed, the land consumption, and
impacts to existing buildings; and he explained that the purpose of prelocated streets is because the Plan
calls for a fully connected street network and to allow for small blocks, which is a key strategy for
revitalization; is integral to making the corridor pedestrian oriented, and he mentioned that the
Community Development Director may approve alternate street locations; and said that changes to the
language would require a code text amendment or some specific requirements such as eliminating
prelocated streets, and other changes would require a comp plan amendment; (4) nonconforming uses; he
explained that the current comp plan in the Subarea Plan has a two -year time limit when replacing a
nonconfonning use with another nonconfonning use; and the rest of the city has a one -year time limit. He
explained the main concerns voiced were the vacancy rates and the current economy; he said that some of
the concerns of staff included that establishing time limits to replace nonconforming uses is a very
common tool to transition nonconforming uses to permitted uses over time; and that Council has
previously decided to delay making changes to nonconfonning use regulations until we go through the
entire plan; and he explained further that if uses are added as we go through the entire comp plan, that
perhaps the nonconfonning issue would resolve itself, and said it is Council's discretion and this could be
accomplished through a code text amendment; (5) one -way vs. two -way streets; Mr. Kuhta said they
received a comment concerning the impact of one -way streets on businesses; and said that the Subarea
plan does establish the intended future street network, and if there are changes to that, such would require
a change to the comprehensive plan.
Planner Kuhta said that during the community meeting, a woman who is a property manager and owns
some apartments in the City Center area, said she feels strongly that the city needs to establish an identity
and he said her comments are included in the council packet materials; and said Council options include
considering the comments from the public and directing staff further; select issues to forward to the
Planning Commission for code amendments, and that concerns from Council which would require a
comprehensive plan amendment, will be added to the list for the comp plan amendment process. Mr.
Kuhta mentioned two letters, one from the Pring Corporation and the other from Attorney James
Magnuson concerning the Pring Corporation purchasing property from the Magnuson, that the property is
located on the west side of Dartmouth where the old tavern exists, that the area consists of approximately
five acres, and that they would like to use that property, along with the Pring property on the north side,
for an auto - oriented use; that they did not specifically state the use, but would like Council to consider a
text amendment to allow auto - oriented uses on those properties. Mr. Kuhta said they are also under a tight
timeline.
Councilmember Grafos said regarding the core street, that can be handled with a code text amendment, he
said we are not doing anything with a city hall or city center now so he doesn't see a problem there;
regarding permitting uses which would allow vehicle sales and auto - oriented uses in the city center zone,
he said when this was first presented, about 36% of the uses in the city center zone were nonconforming
and he mentioned several specifically, and said he does not want to restrict those businesses, especially in
this economy; and said he would like to send the permitted uses to allow vehicle sales and auto - oriented
uses in the city center zone, back to the Planning Commission and see if that can be changed prior to
making changes in the comprehensive plan. Attorney Driskell said he will research that option and report
back to council. Councilmember Grassel said in reading the notes and memos from different owners, is
they want to return to pre -SARP zoning; and said it appears it would be easier to make one
comprehensive plan to change it to pre -SARP zoning, and she asked for the procedure to do that.
Attorney Driskell said staff understands that Council wants to have the entire SARP plan on the agenda
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and if those changes are small or substantial, all that is on the table; and City Manager Jackson added that
at the October 5 meeting, Community Development Director McClung will discuss exactly that: whether
to do a variety of small changes or one major change. Mr. Kuhta said that if this is done as a
comprehensive plan amendment, whether small parts or all at once, it will require a process that at a
minimum will take three to four months; that the process starts November 1, then staff starts the
processing of those items and sets up community meetings if broad issues, or if minor the issue goes
directly to the Planning Commission, and he said each year it takes from November to approximately
May or June to get through the Comp Plan amendment process; and he said this is not just for the Subarea
Plan, but other comp plan issues as well; adding that the comp plan amendments move through the
process together so all issues can be addressed in concert and thereby realize the impacts of all changes.
Mr. Jackson said that as done previously regarding the items addressed to go back to the Planning
Commission, a motion to that effect will be brought back for Council's consideration; which will include
core street regulations, and perhaps vehicle sales (depending on the outcome of staff's research).
Councilmember Grassel asked about the twenty -four month requirement and Mr. Kuhta said that could be
accomplished by a code text amendment; and said at this point it won't affect anyone since twenty -four
months is so far out, that Council will know what Council will be doing with the Subarea plan prior to
that time expiration; and said that previously council detennined to wait to see how the process goes on
the nonconfonming regulations since uses are being added, and all will be reviewed the beginning of
November. Councilmember Gothmann reiterated that the non - conforming use for all the city is one -year
with the exception of those in the corridor, which would be two years; and in response to the mention of
changing that two years to five years, Councilmember Gothmann said it seems unfair to him to apply a
five -year standard to businesses and a one -year to residences. Councilmember Grafos said he is
concerned with the current economy, and the current tax base, and by this plan we have taken a lot of
these businesses and turned them into nonconforming businesses, which he said becomes a factor if one
were to re- finance or expand and have the appraiser say that since this is a nonconforming use, the
business owner won't get a credit for value on the property and therefore the financing won't go through
and a project won't happen, and said there is also an increase in insurance rates when dealing with
nonconforming uses; and Councilmember Grafos distributed some information he received from Inland
Insurance, which breaks down the ramifications of having a nonconforming use, along with the additional
cost. Councilmember Dempsey said she is concerned that if Council gets rid of all the regulations and all
the planning, that Council will face difficult situations when the economy is better; and said just because
things are bad now doesn't mean everything needs to be changed; and expressed her concern that Council
might be using the recession as an excuse for everything. Deputy Mayor Schimmels said since this is
coming back to Council October 5, he suggested letting this play itself out. Mr. Kuhta summarized that
items to bring forward to council to move as a motion back to the Planning Commission, would include
the issue of temporary core street regulations, that staff will return with more information on vehicle sales
and auto - oriented uses, and the nonconforming uses would likely resolve themselves during this process.
10. Advance Agenda — Deputy Mayor Schimmels
Councilmember McCaslin requested to make a motion that preceding the next council meeting at 5:30,
council go into executive session on a personnel issue and pending discussions with the acting city
manager; and he asked if Council would like a motion or would the council agree by consensus.
Discussion ensued and Councilmember McCaslin said he does not agree with the Mayor and thought
Council should have had an executive session prior to bringing it out in public to discuss the pending
discussions with Mr. Jackson, or any, City Manager candidate; and said he thinks that should have been
discussed in executive session prior to discussing it in public. The question was asked of Attorney
Driskell of the appropriateness of such executive session, and Mr. Driskell said he thinks what
Councilmember McCaslin is referring to is one of the exceptions to the Open Public Meeting Act
(OPMA) for executive sessions, that being the evaluation of somebody for public employment, and so if
the nature of the discussion relates to the qualifications of the acting city manager in relation to specific
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provisions of the contract, and whether those relate closely enough to the experience level, he said he
thinks that is within that exception to the OPMA. Further Mr. Driskell said if for instance, one were to
take some of the comments that we heard at the last meeting about the experience of Mr. Jackson and
relate that to what the compensation terms are, that, he said in his opinion, is a discussion about the
qualifications for the position that is being discussed, and said he feels that is an appropriate discussion
for an executive session. It was Council consensus that such a meeting be scheduled for next Tuesday at
5:00 p.m., thereby giving ample time for the executive session without running the risk of interfering with
the regular 6:00 p.m. council meeting.
INFORMATION ONLY: The following items were for information only and were not reported or
discussed: (11) Response to Previous Public Comments (12) Community Development Monthly Report;
(1 3) Pre -Call for Regionally Significant Projects.
It was moved by Councilmember McCashn, seconded and unanimously agreed to adjourn. The meeting
adjourned at 9:05 p.m.
ATTEST: Thomas E. Towey, Mayor
Christine Bainbridge, City Clerk
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MINUTES
SPOKANE VALLEY CITY COUNCIL
REGULAR MEETING
STUDY SESSION FORMAT
Spokane Valley City Hall Council Chambers
Spokane Valley, Washington
September 21, 2010
Attendance:
Councilmembers
Tom Towey, Mayor
Gary Schimmels, Deputy Mayor
Rose Dempsey, Councilmember
Bill Gothmann, Councilmember
Dean Grafos, Councilmember
Brenda Grassel, Councilmember
Bob McCaslin, Councilmember
6:00 p.m.
Staff
Mike Jackson, City Manager
Cary Driskell, Acting City Attorney
Neil Kersten, Public Works Director
Ken Thompson, Finance Director
Mike Stone, Parks & Recreation Director
Kathy McClung, Community Development Dir
Rick VanLeuven, Police Chief
Greg McCormick, Planning Manager
Morgan Koudelka, Sr. Administrative Analyst
Steve Worley, Senior Engineer
John Whitehead, Human Resources Manager
Carolbelle Branch, Public Information Officer
Chris Bainbridge, City Clerk
Mayor Towey called the meeting to order at 6:00 p.m.
ACTION ITEMS:
1. Motion Consideration: City Manager Contract — Mayor Towey
Mayor Towey said he has been working on the city manager contract for several weeks, and feels it is a
good contract; that Council will have opportunity to discuss it, then vote and proceed from there. It was
moved by Deputy Mayor Schimmels and seconded to authorize Mayor Towey to execute the Revised Draft
Agreement with Mike Jackson, City Manager. Mayor Towey reviewed the sections of the contract, then
opened the floor for council discussion. Councilmember McCaslin said he studied the other contract, and
the first thing he did was look at the previous council action taken, which he said is not in this one as this
was changed, and he read the following: "On August 10, 2010, City Manager [Council] authorized Mayor
Towey to enter contract negotiations with Mike Jackson to fill the position of City Manager."
Councilmember McCaslin said he has no problem with that; but does have a problem in that the Mayor
and Mr. Jackson have negotiated a contract; he said he spoke with two attorneys and asked them if that
was past tense: "The Mayor and Mr. Jackson have negotiated a contract" which he said to him, is a
positive statement, and said he feels that is poor wording as it didn't state "are negotiating" or "have
agreed on a tentative" but rather they said they have negotiated; and said he objected to that; and further
Councilmember McCaslin said in looking at tonight's agenda, first is the discussion of the contract then is
the swearing in of Mr. Jackson; and he asked if Mr. Jackson doesn't get a contract, are we still swearing
him in. Mayor Towey said if Council decides not to approve this contract, he will not be sworn in.
Councilmember McCaslin said he does not agree with a few things in the contract and has already
decided to vote no; that he realizes he is in the minority and said he is used to that and he recognizes that
majority rules and that is the system and said that is the way the system should be. Councilmember
Dempsey said she feels Council authorized the Mayor to negotiate the contract with Mr. Jackson; that the
Mayor did so in good faith, and said she approves of the contract and intends to approve it.
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Councilmember Grassel said as she shared her concerns at the last council discussion, she does not think
the contract should move from the $144,000 which is an increase from the Deputy City Manager of
$131,000; and said the bottom line for her is that the contract negotiation was flawed to start with because
it was basically extracted from the prior city manager's contract; she said that last contract was over
$225,000 when you add base salary and car allowance and retirement excluding health benefits; and said
this current contract, while a reduction, is still close to $200,000 annually when you add base salary, car
allowance and retirement, and said it includes immediate vesting of the retirement program and a six -
months severance, which is a reduction from the twelve -month severance of Mr. Mercier; but said we are
using that contract as a basis for the new one; but that first contract was so excessively high from the
average even across the state, and said council has not looked at additional facts such as what is the
private sector getting for a similar job, and what is the median income and cost of living, and said she
feels there are a number of issues which were not issued in fair faith; and that as a Councilmember, she
said her job is to represent the taxpayer and not the staff, although she said she appreciates what the staff
does; but said she was elected to be a good steward of taxpayer dollars and said she cannot vote for this
contract as she does not believe it is a good and valid use of the citizen's money.
Councilmember Gothmann said he grafted the existing data and it shows that what is being proposed for
Mr. Jackson's salary, runs through the center of the annual salaries, he said the eastern Washington
Cities' Managers' average salary was $149,000, and western Washington average $163,000, and said in
looking at eastern Washington cities with populations of 30,000 to 100,000, that average salary was
$151,000 on the west side and $157,000 on the east side, and cities with populations from 30,000 to
50,000 averaged $152,000; and said all the cities on the list averaged above $158,000; he said we also
received information on the Washington State Employment Security Department on the salaries of CEOs
within Spokane County, and said the figure is $157,000, which he said is just about what we are
proposing for the City Manager. Councilmember Gothmann said the range and wage information of all
staff positions for Spokane Valley is included in the budget; with the top range for Deputy City Manager
showing $148,000, which is $10,000 less than what is being proposed; and said he feels the proposed
salary is reasonable.
Councilmember Grafos said he is interested in being fair to the citizens of Spokane Valley; that he knows
Mr. Jackson is very qualified , but that under the present circumstances, going to $154,000 or $155,000 as
a starting salary is too much, and said he would favor the contract if changes were made to show a
starting salary of $150,000, which is fair and gives the opportunity for the salary to increase and for
council to look at Mr. Jackson's performance in a year; and that 24% in retirement benefits is excessive
and said he would prefer that be reduced to four, five or six percent; and said without those changes, he
would not be in favor of this contract. Deputy Mayor Schimmels asked if Mayor Towey was going to
discuss the changes made to compare what was first drafted with the current draft; and Mayor Towey said
he would cover those during the comment section. Councilmember Dempsey asked what was used as a
basis for negotiating this contract, and she asked if the Mayor used Mr. Mercier's contract or another
contract from ICMA (International City /County Management Association) or AWC (Association of
Washington Cities) or comparable entity. Mayor Towey said he did not use the old contract, that he
recognized that the old contract was with a different manager, it was negotiated prior to this council's
arrival, and therefore didn't think that was relevant; he said he studied the different levels of pay of all the
executives and of the cities and towns in Washington State, and the only reference he obtained was that
from AWC, the Employment Security Department, and other resources; and said at that time, he came out
with $154,000; and with $154,000 there is no cost of living raise, so it is a $154,000 for life unless this
council a year from now, decides to raise it; and said if the city is in financial straits a year from now, the
salary could be lowered if council lowered the wages of all the staff, and said he feels $154,000 is fair
with no raise; and said he went back to 2009 and figured out how much was spent in 2009, and said
$309,000 base salary was spent in 2009 that was Mr. Mercier's wages and Deputy City Manager's Mike
Jackson's wages; and said if you figure one month we paid Mr. Mercier in 2010, and eight months to pay
Mr. Jackson at $144,000; and three months that we will pay if this passes, at $154,000, in 2010 we will
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have saved the taxpayers $159,000 by this contract, and in 2011 we will save the taxpayers $155,000.
Mayor Towey said in working with Mr. Jackson, Mayor Towey knows Mr. Jackson cares about this city,
and said he (Mayor Towey) values that; and that Mr. Jackson is 110% committed to doing what this
council wants to do, and he (Mayor Towey) puts value to that as well.
Councilmember Grassel said when she said that the former contract was used, if you read Mr. Mercier's
contract, and you read the new contract, the verbiage is almost identical; she said percentages and dollar
amounts were changed, but the contract itself is basically word- for -word; that the accrual of vacation
days, the sick days, the severance package wording is the same but was just reduced from twelve to six
months; she said not that Mayor Towey used those exact figures; and said that even though there is a
savings there is still the possibility that the City Manager would hire a Deputy City Manager; and said
Council doesn't know how that department will be in 2011 or 2012 as that would be Mr. Jackson's
decision to make unless you decide that you don't want to do that. Mayor Towey said council also has
the option of taking that position out of the budget; and said Council is in control of base salary and of the
deputy manager's position. Councilmember McCaslin asked how Mayor Towey arrived at the six -
month's severance, and Mayor Towey responded that the typical range was from six months to one year;
and he and Mr. Jackson decided to go with the lower end, and in response to further question from
Councilmember McCaslin, Mayor Towey said the severance was not compared with the private sector.
Acting City Attorney Driskell said in referring to the mention that Mr. Jackson's pay would stay at the
$154,0000 potentially forever unless Council provided an increase based on the review, that there is a
provision on the top of page three that identifies that "the agreement shall be automatically amended to
reflect any salary adjustments that are provided or required by the employer's compensation policy" and
said council should be aware that a reasonable interpretation of that would be the cost of living allocation
COLA). Councilmember Grafos asked if the 2.5 COLA would apply in January and Mr. Driskell said his
understanding is it would apply in 2012; and Mr. Jackson said the intent was it would not apply in 2011
since we are just now setting the salary, but in future years it would, which is the intent that was discussed
and Mr. Jackson said if the contract doesn't read that way, that is how the final draft can read. Mayor
Towey asked if it would be effective in 2012; and Mr. Driskell said if that is what Council wants, the
paragraph near the top on page 2 of 9, the last paragraph which is stricken, could be added back in with
the changed amount from $158,400 to the $154,000. Councilmember Dempsey said she would like to
add that back in for the 2011, and that the 2.5% COLA will be considered inclusive in the amount of
$158,400. Mayor Towey invited public comment.
John Miller, 2124 S. Herald Road, Spokane Valley he thanked Council for what they do and noted the
difficulty of deciding the salary of a new city manager; said last week the local newspaper reported that
"$75,000 and below was, where people wanted to get to the $75,000 and beyond that money didn't mean
much, and Mr. Jackson is almost twice that much and that probably means a lot to him but it means a lot
to the rest of us taxpayers. I came up with a range of $121,000 to $140,000; in reviewing the contract,
I'm disappointed that you seem to have to go back and average this in; this is the City of Spokane; we're
unique, we don't necessarily need to do it like Bellingham, or Yakima or Pasco; we can do it the way we
do it. I think the annual performance report that was mentioned in the contract should be made a public
document so that we get to see how Mr. Jackson works; who the city manager is, does, perform; and on
the salary review committee I think a citizen from the community ought to be part of that committee. I
think that the City Manager should pay 50% of all of his health coverage: life, health, long -teen; he
should pay 50% of that out of his salary not as you know, from the city. Four weeks of vacation I believe
is too much. I think he ought to start with three and after four years, after five years of service that can go
up to four; four weeks max; I think he should accrue twice, a maximum of twice his vacation pay; he
shouldn't accrue the unlimited so if he had vacation pay of 20 days, he could accrual up to 40 but that
would be it; and after that if he didn't take it he'd lose it. Retirement contract; or retirement contributions;
I put in my notes here that they should be 8% to PERS which is half of what's suggested in the contract,
and only if the budget as detennined the prior year has a 15% surplus; alright; in other words, the city
manager would have a target to work for, if he can give us a 15% surplus, then we should make the
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contribution to his 401(a), I presume that's like a 401(k). I have other comments here but I'm sure my
three minutes are up." There were no further public comments.
Councilmember Gothmann said he has the August 10 Request for Council Action form, and the motion
was "I move to authorize Tom Towey to enter into contract negotiations with to fill the
position of City Manager" and Councilmember Gothmann said that passed; he said he believes Council
authorized Mayor Towey to enter into contract negotiations, that Mayor Towey has given due
consideration to all of these parts of the contract; and said he appreciates the hard work and research, and
Councilmember Gothmann said he will support the contract. Deputy Mayor Schimmels said he would
like to address the information picked up which is dated 2010 on the Internet as "Workforce Explorer"
and said it is headlined "Spokane, Total of All Industries Chief Executives Wage Survey" and said the
hourly rate is $75.51, and if you extend that out is $13,000 month or $157,000 annually; and he said this
is in Spokane County and labeled "all industries." Deputy Mayor Schimmels said when the city manager
position was advertised, we had a minimum and a maximum and we are within that range; there has been
some concessions made on the fringes, and said he will support this contract. There was further discussion
about the retirement package with Councilmembers Grassel and Grafos expressing concern that 24% is
too high. Roll Call Vote on the motion to authorize Mayor Towey to execute the revised draft agreement
with Mike Jackson City Manager: In Favor: Mayor Towey, Deputy Mayor Schimmels, and
Councilmembers Gothmann and Dempsey. Opposed: Councilmembers Grafos, Grassel and McCaslin.
Abstentions: none. Motion carried. City Clerk Bainbridge then administered the oath of office to Police
Chief VanLeuven, which had been previously overlooked; and to the City Manager Jackson.
2. Motion Consideration: Sending Items to Planning Commission (City Center, ) — Kathy McClung
It was moved by Deputy Mayor Schimmels and seconded to direct the Planning Commission to consider
text amendments to Book II: Development Regulations Sprague and Appleway Corridors Subarea Plan to
address the following issue: City Center Core Street /Temporary Regulations — Consider removing the
temporary restriction on City Center Retail. Community Development Director McClung said that she
understands that Councilmember Grafos has asked for copies of the existing comprehensive plan, the
Sprague /Appleway Plan, and the County's comprehensive plan which was in place at the time this city
incorporated, and said councilmembers should all have the Sprague /Appleway Plan and the existing plan
and council acknowledged they have those documents, and it was confirmed the County's Plan was the
only document lacking, and Ms. McClung said council will get copies of those next week; and she
explained that at the time this city was incorporating, the County had adopted the comprehensive plan but
the zoning had not caught up with existing policies; so they were in a state of making changes. Director
McClung said a question came up last week asking if council can put the entire comprehensive plan on
the docket for change and she said the short answer to that is no, she said if the purpose is to revise the
entire comprehensive plan, that is a two -year project and said it would not achieve the goals of trying to
get something changed quickly in order to have some immediate impact on current businesses, and said if
council's goal is to be able to continue to add things to the list as they come up, that circumvents the
whole reason for requiring a deadline because the reason is put into place because that way when the
notice is put to the public, the public will be informed of the issues on the list; and from a practical
standpoint, November 2 staff will start to work on the list, which includes performing an environmental
analysis and public notice, and if the target keeps changing, staff can never finish; and said Council can
still come up with a list of things they want changed in the current comprehensive plan, and if council
needs help crafting the list, she asked that council please let her know and she'll be happy to assist.
Director McClung added that state law requires a major comprehensive plan update be conducted every
ten years. Director McClung said she will be addressing Council October 5 with how to address the
Sprague /Appleway Plan as it relates to the comprehensive plan, and said there is a range of options
including revoking the entire plan, or just minor edits; and instead of having staff try to cover all options,
she said it would be better to receive direction from Council on what it is council wants to accomplish;
and said she will be providing council with the pros and cons for every option she can think of and then
council can direct staff and thereby save time in getting to the achieved end product; and she mentioned
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that Mike Connelly will be in attendance at the October 5 meeting and will provide council with options if
there are specific items council wishes to address now instead of waiting for the entire process.
Councilmember McCaslin asked that staff review RCW 35A.63.220. Mayor Towey invited public
comments; no comments were offered. Vote by Acclamation: In Favor: Mayor Towey, Deputy Mayor
Schimmels, and Councilmembers Gothmann, Dempsey, Grafos and Grassel. Opposed: Councilmember
McCaslin. Abstentions: None Motion carried.
NON - ACTION ITEMS:
3. Community Development Block Grant (CDBG, ) — Greg McCormick
Planning Manager McConmick said that this is the time of year we start thinking about projects that
would qualify for CDBG funding; he explained that several years ago a 20% set -aside was established for
us out of the County's annual federal appropriation for our capital projects; and in 2009 this resulted in a
set -aside amount of $310,000; which was used to partially pay for full -width paving on the Corbin Sewer
Project. Mr. McCormick said the County has not yet received an estimate on the federal appropriation for
the next funding cycle, and said staff anticipates providing that information to Council at the October 12
council meeting, at which time a public hearing will also be held to receive input on potential projects for
consideration. It was noted that tonight is Mr. McCormick's last council meeting as he has taken a job in
another city, and well wishes were extended to Mr. McCormick, as were thanks for his service to this
City.
4. Chickens in Residential Zones — Kathy McClung
Community Development Director McClung explained that last month a citizen requested Spokane
Valley to adopt regulations to allow chickens in residential zones and during those comments, the citizen
mentioned that the City of Spokane permits chickens in residential zones. Director McClung said while
the City of Spokane does permit chickens in residential areas, they also limit them by requiring that they
have to be housed 90 feet from any property line or center line of any right -of -way, which means the lots
would have to be about 40,000 square feet; in checking with our code compliance officers, Director
McClung noted we get one to two complaints a month, and typically these complaints come in shortly
after the County Fair where people purchase chicks. There was some discussion about limiting the
number of chickens to just a few, not to allow roosters, to require chickens be penned in so as not to
wander on others' property. The majority of councilmembers had no objection to sending this issue to the
Planning Commission for further review with a note from Mr. Driskell that if such regulations were to be
enacted, we would need to look at the issue of enforceability, and said that noxious odors can be difficult
to define.
5. Greenacres Park Support Resolution — Mike Stone
Parks and Recreation Director Stone reiterated the history of the Greenacres neighborhood Park
Development Phase 1 funding; and said that last May, Council approved the use of $200,000 from the
Civic Facilities Fund to complete the City's local funding match; and the total needed from the City to
start and complete the construction is $1,088,000, and explained that the Department of Public Works
needs a council resolution conforming the City's commitment of $1,088,000 prior to signing the contract
for the $200,000; and if Council concurs, Mr. Stone asked to place such a resolution on the next council's
consent agenda. There were no objections from council.
6. SCRAPS Proposed Animal License Fee Increase — Morgan Koudelka
Senior Administrative Analyst Koudelka said that Spokane County Regional Animal Protection Services
(SCRAPS) is proposing increasing dog license fees with the intent of aligning their license fees with the
City of Spokane in anticipation of Spokane joining SCRAPS; he explained the anticipated additional
revenue is $128,000 based on the number of licenses remaining static, he mentioned if the County adopts
the changes, the license fees would automatically apply to pet owners in Spokane Valley. Mr. Koudelka
said if Council has any objections, to please let him know so the Board of County Commissioners can be
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informed and if there are objections, we would come back next week for a motion consideration. There
were no objections to the proposal.
7. Signage on I -90 — Neil Kersten
Public Works Director Kersten explained that a request was made in April that staff research options for
installing business signs at the Sprague Avenue eastbound exit from I -90; and he said staff submitted an
analysis to Council as an informational item on the June 29, 2010 council agenda. Mr. Kersten explained
that the Washington Department of Transportation ( WSDOT) has jurisdiction over 1 -90 signs, governed
by regulations set out in the Manual on Uniform Traffic Control Devices (MUTCD), the Revised Code of
Washington (RCW), and the WSDOT Traffic Manual; and Mr. Kersten explained the guide to signage as
noted in his September 21, 2010 Request for Council Action form. There was discussion concerning the
verbiage for such a sign to either read "Business route: Sprague /Appleway" or "Sprague
Avenue /Appleway Business Route" and Mr. Kersten said he will check with WSDOT and report his
findings to council.
Mayor Towey called for a recess at 7:25 p.m. and reconvened the meeting at 7:35 p.m
8. Winter Maintenance Contract — Neil Kersten
Public Works Director Kersten said he got a little behind on preparing a Request for Proposals for the
winter maintenance contract, and would like to continue with Poe Asphalt for this year; and said he will
prepare a bid for snow plowing road graders; said the fleet we have can handle the arterials but we'll need
backup for the residential areas; that this will give him another winter to more precisely determine needs
as last winter was extremely mild, and said he hopes to get the proposals out in February or March, which
will allow for plenty of time to get it done for the following fall. Regarding the Waste Management
property, he reported he is working with some property real estate agencies and has looked at about five
different properties, and will have a report to council in the future; and added that we need to use the
current facility this year as he doesn't want to move now. Mr. Kersten went over several aspects of the
contract and mentioned the costs changes from last year to this; and said the contract will come back
before council soon, and in the meantime, said he is examining the summer contract as well, and council
voiced no objections in bringing the contract back next week. Mr. Jackson said the contract with Waste
Management runs through September, 2012 unless cancelled with a twelve -month written notice by either
party.
9. Spokane Regional Transportation Council (SRTC) Congestion Mitigation & Air Quality ( CMAQ)
Projects — Neil Kersten
Mr. Kersten explained about the various project considerations for submission in response to a Federal
Congestion Management Air Quality (CMAQ) call for projects, which anticipated allocating $10.5
million for the 2010 -2012 funding cycle; after which Mr. Worley asked if there were any objections to
staff preparing for the grants, which are due Friday. There were no objections from council.
10. Pre -Call for Regionally Significant Projects — Neil Kersten
Senior Engineer Worley said this information was included in Council's packet last week, at which time
this was a "pre -call" for projects since the official call had not come out yet, since then the official call
carne out from the SRTC (Spokane Regional Transportation Council) for projects of regional
significance. Mr. Worley explained that Washington State Transportation Commission sent a letter to all
the regional transportation councils asking for a list of top twenty transportation projects, and that they
wanted the list submitted to the State in November; he said the SRTC has been working to identify
criteria to use to identify which projects in this region would be considered to be of regional significance.
Tonight's information, he explained, is relative to the list of projects submitted last year for this same call;
he said the Washington State Transportation Commission is putting out this call as they feel the State of
Washington will be pursuing another gas tax revenue package, and if that occurs, there is the possibility
they may identify projects off this regional significance list and fund transportation projects in different
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areas of the state, and said staff is working now to try to identify which projects within the City of
Spokane Valley might be considered regionally significance, and staff would then submit those to SRTC
to have our projects compared with projects from other jurisdictions. Mr. Worley said these types of
projects are generally those which benefit more than one jurisdiction, and would be the type of project to
increase revenues to the local jurisdiction or to Washington State, by such things as sufficient movement
of freight, and increase in development opportunities for property tax and /or sales tax. Mr. Worley said
they used the list they presented last year as a starting point; and we went over some of the proposed
projects, and asked if council would like to include any projects they feel would be regionally significant;
or if council prefers to change the list that is council's prerogative, and said the deadline to submit the list
is next Wednesday.
Mr. Worley added that staff received a notification from the Freight Mobility Strategic Investment Board,
which is a state agency which funds freight related transportation projects, and the notification informed
us that both of our applications for two projects were selected for funding by the state, one was the
Sullivan Road West Bridge, where we requested $3.8 million to use as matching funds for a federal grant
we applied for, and it was recommended we receive a $2 million award; and the second project was the
Barker Road Grade Separation Project, and it was recommended we receive $10 million of state funding
for that project. Mr. Worley said these were the recommendations from their selection committee and the
Board detennination has not yet been announced, and said the projects are not submitted in any priority,
but once submitted, the projects are ranked so the top twenty projects can proceed further.
Councilmember Grafos brought up the Appleway Extension project. Mr. Worley said regarding that
project, there must be justification for the project, and by further explanation, said whenever a road is
going to be built that is federally classified, like Appleway Road which is a principal arterial, there must
be a purpose and need, and a support for that roadway; and said now the support for that extension of
Appleway is SARP; and said if there is no SARP, there would be no Appleway Extension project, and
Mr. Grafos said he would like to take that project off the list. Deputy Mayor Schimmels said that STA
has a meeting the first week of October which should shed some light on what their thoughts are
regarding the Appleway Extension. Mr. Kersten said that meeting was postponed until early November,
and he added that the Appleway Extension would be a major project; and that project scored high last
year. Councilmember Gothmann said he feels that project should be removed from the list since we
cannot justify it based on a city center or on traffic flow. Mr. Kersten said if warranted, the project could
come back on the list in the following year. It was determined that the Appleway Extension project
would be removed from the list, and council concurred to keep the remainder of the projects on the list.
11. Code Revision. Assessment Reimbursement District — Cary Driskell
Acting City Attorney Driskell explained the history behind an assessment reimbursement district and the
purpose for such district, as per his Request for Council Action Form; and said the current notice and
hearing procedure set out in Spokane Valley Municipal Code (SVMC) 3.75.050 references Chapter
10.04, which no longer exists as that was recodified with the adoption of the Uniform Development Code
in 2007; and to update the Code, we would change that reference to SVMC 17.90. Mr. Driskell said as
there were no council objections, this will be scheduled for a first reading on a future agenda.
12. Budget _ Comparisons — Ken Thompson, Mike Jackson
City Manager Jackson said staff is here to discuss budget comparisons; that a few weeks ago we were
asked to look at the budget and to look for areas in the budget which had had increased by 5% or more
over the last few years; and said we went back to 2007 because in a few departments, there were
significant events which occurred earlier, and this way council would have a deeper history of the budget
figures. Mr. Jackson said that at various times, Council questioned staff about the basis of the budget
reductions, and that we were basing the reductions on the 2011 forecasted amount. Mr. Jackson said he
asked Senior Administrative Analyst Koudelka to perform some research, and what was discovered by
contacting Spokane County and the City of Spokane, is that they also base reductions on their 2011
forecasted amount. Mr. Jackson said that the City of Spokane Valley has currently reduced the 2011
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projected budget by about 5% or $1.8 million, and said in looking at Mr. Koudelka's research, the City of
Spokane is proposing a reduction of 3 %, and Spokane County is reducing its projected 2011 expenditures
by 2 %; and said even though we hear larger numbers from those entities, it is because they have larger
budgets, but percentage -wise, it should be noted we are making some rather large cuts, in spite of the fact
that we have reserves; and he noted we are not quickly going to the reserves to offset some expenses, and
are in fact, making some pretty dramatic cuts compared with other entities in our area. Mr. Jackson said
the budget before council shows 7.5 full time positions reduced, but we are going to reduce that by 8.5 as
we determined we could remove the additional position; and said that none of those positions are
currently filled; and by removing those 8.5 full -time positions, that equates to a 9% reduction in our city's
workforce; and in contrast the City of Spokane, which we heard was reducing their staff by 44 employees,
that represents a 2% reduction in their workforce; and said that for comparison purposes, we are making
at least as large cuts as are our neighbors.
Human Resources: Mr. Whitehead, Human Resources Manager explained that we have seen a decrease
in retirement contributions because the state actuary changed which reduced our contribution rate as an
employer; he said the City has used a 2.5% increase over time through the years, which has combated
some of the effects of inflation as well as other costs that employees might have, such as contributing to
their health care plans; that there were two increases in January 2010, one was 2.5% and the other was a
3% increase which was a structural adjustment to the compensation plan, which increase was in response
to where we saw our compensation slipping compared with other organizations as well as to the
inflationary rate over that period; health care costs usually have between seven and ten percent increase
annually; and he said we were notified that we can expect approximately a 10% increase in health care for
2011. Mr. Whitehead said since 2006, employees pay a percentage of the increase of health care; and
employees have the option of choosing a lesser cost plan, which when such choice is made, the employer
contribution is also reduced. Mr. Whitehead said the retirement costs were lowered from about 1.5 to 2%
last year, and said as Mr. Thompson mentioned, we are setting funds aside since we know there will be an
increase in the future in those contribution rates on both employer and employee contributions. He said in
looking at the 2011 budget, overall the labor costs will be reduced by approximately $700,000, which
includes the reduction of 8.5 full time equivalent (FTEs), and that there are some positions which we will
hold vacant in 2010.
Legislative Branch Mr. Jackson said the biggest change was from 2007 to 2008 which increased that
budget from $242,000 to almost $320,000, which is a 32% increase, and said the reason for that was the
city hired a lobbyist, and said the initial fee that year for the lobbyist was $30,000, which is now about
$36,000; and said the City added $6,000 in professional services and the salaries of the Mayor and
Council were also increased at that time by 50 -60 %, he said through 2011 those budget figures have
remained mostly flat with a slight increase in 2011, which is likely due to minor changes due to changes
in council.
Legislative and Executive Mr. Jackson said this is the City Manager department; the increase carne in
2007 and 2008 with a 13% increase taking the budget from $881 to about $997,000; and said at that time
the city decided to hire a full time deputy city clerk where previously there was a half -time position; and
also hired a legal administrative assistant where there had been no administrative assistant for the legal
department prior to that time; and said thereafter, the budget has remained fairly flat with a reduction in
the 2011 budget over the 2010 budget.
Public Safety Senior Administrative Analyst Koudelka explained that public safety comprises 60% of the
general fund budget and said that from 2009 to 2011 there was a 6.4% increase; and in looking at the
entire budget between 2009 and 2011, if public safety was removed, then the rest of the budgets
decreased by $450,000 over that time period. Mr. Koudelka said that public safety is different from in-
house departments as most services are provided through contract with Spokane County; he added that
these are not and were not fixed cost contracts; in examining the five -year period, he said there was a
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larger increase from 2008 to 2009 and said a contingency was included that year which was the result of
accumulating reconciliations that had not been perfonned to law enforcement and corrections as a result
of billing discussions with the county, and said that contingency remains through 2010 and 2011; he said
the process he goes through in detennining the public safety budget is mainly in relation to these
contracts, such as criminal justice, and said he takes a five -year history of costs that the county has
provided, and determines an annual growth rate and applies that to the current year's costs to get next
year's costs. In looking at the difference, he said between 2009 and 2010, the increase was a result of
union - negotiated salary increases of 20% in the prosecutor's and public defender's offices, that Geiger
shifted all home monitoring costs to the jurisdictions which costs had previously been paid by the
participants; and daily rates for work crews, work release and home monitoring increased respectively by
48 %, 42% and 148 %. Mr. Koudelka said our usage rate in all contracts increased due to a large reduction
in state patrol cases, that the County is responsible for those cases generated by the state patrol, and since
the County did not adjust their budget, once the State cut back the patrol and generated fewer cases, the
result is, even keeping the same number of cases, we would comprise a larger percentage of the overall
usage of those contracts. Mr. Koudelka said the county had two years of cost of living adjustments, plus
a large PERS rate that occurred all at once, they were behind in union negotiations and when those were
settled, the figures were retroactive; costly pre -trial software was implemented, additional
communications, FTE and with more hours allocated to law enforcement, county -wide campuses costs
increased by 48 %; and he said as a result of all that, we were hit pretty hard and all that had an effect on
subsequent year's budgets as well. He explained that in 2010, the County made some budget reductions
and as a result we are looking at projecting cost expenditures for us that are $275,000 less than what we
budgeted for in 2010; and for 2011 and moving forward, he said the County is projecting additional
decreases that we hope will affect us as well. Mr. Koudelka said there are still multiple years of jail and
law enforcement contracts that we are attempting to resolve; that we are close to resolution, and hope the
financial impact will be favorable, but said we reserve some contingency for those expenses if needed,
adding that we added anew administrative lieutenant as well as two other FTE's to the 2010 budget. Mr.
Jackson said the contract was recently increased by about $13 million, but that has been offset by some
reductions in other county costs.
Deputy City Manager Mr. Jackson said the major increase occurred in 2007; that in 2007 and 2008 the
city was developing and we did a number of customer service plans and evaluated the need within the city
for additional positions, and at that time resulted in about a 21% increase which was mainly due to the
addition of an administrative analyst position which was greatly needed; he said we manage about
twenty -five complicated contracts, and the analysts review those monthly to make sure we are paying the
correct amount, and their work typically saves us considerable funds in corrections they discover. He said
the budget stayed fairly flat with a small increase in 2009 and a decrease in 2010 and again in 2011, with
the primary reduction in 2011 was to eliminate the unfilled administrative assistant position.
Finance Mr. Thompson said the main increase in this budget over the last four or five years is that we
added three additional employees: a project accountant, an accounts payable technician to keep the bills
paid on time, and a new accountant, which was not actually added although that position showed up in the
2010 and 2011 budget, and said this is the position we would use to help with our annual financial report,
he said one of the things we are not doing but need to do, is examine the sale tax returns for the retailers.
He explained that the coding numbers are easily exchanged resulting in our taxes going elsewhere, or
someone else's taxes coming here, and without monitoring those fees, we run the risk of losing sales tax
funds. Mr. Jackson said Mr. Thompson had two new positions this year, and the accounting technician
position was one of those eliminated unfilled positions, and once the budget is approved, we will move to
fill that second position. Mr. Thompson said almost everything done in finance is required by federal,
state or local ordinances, he said things we do which are not required include funding of outside agencies,
and said nineteen agencies submitted their requests for funding in 2011. It was noted we have six months
to try to recover lost or misappropriated sales tax. Councilmember Grassel asked if this was something
we could have an accounts temp service perform, and Mr. Thompson said that likely would not work
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since it must be someone who is familiar with the procedure, he said several years ago we worked out an
agreement with the County who has an expert who was keeping track of which retailers and how they
report; and we hired her for three days; that it cost us $600 or $700, and she found us over $100,000.
Human Resources: Mr. Whitehead said the changes from 2007 to 2011 shows a significant jump from
2007 to 2008; that a half -FTE was added to the Human Resources Department in 2008, and the HR
Manager position was added also in 2008, and also during that time, city training was consolidated into
the HR budget, making it easier to track training funds.
It was moved by Councilmember Gothmann and seconded to extend the meeting to 9:30 p.m. Vote by
Acclamation: In Favor: Mayor Towey, Deputy Mayor Schimmels, and Councilmembers Grassel, Grafos,
Dempsey and Gothmann. Opposed: CouncilmemberMcCaslin. Abstentions: None. Motion carried.
Public Works: Director Kersten said the big change in his department occurred in 2007, at that time
development engineering was in the Public Works Department, and it moved to Community Planning, so
from 2007 to 2008 three staff moved reducing the budget by about 31 %; and in 2008 there were eleven
staff in public works which has not changed since, and the increases each year are the result of personnel
cost increases.
Community Development: Director McClung explained that as mentioned by Mr. Kersten, in 2007 some
of the Public Works staff was moved to Community Development, and that change didn't show up in the
budget until 2008, at that same time, the City did some work with the development community as there
were a lot of complaints about the amount of time it was taking to process permits, and it was determined
additional staff was needed and about six positions were added primarily to improve the pen turn-
around times; those personnel changes she said had impacts to the 2008 budget; in 2010 she was asked to
make some suggested changes to reflect the decrease in projected permit revenue, and said that was when
they loaned an engineer to Public Works, and have now decided to make that a permanent move, and that
staff took on some additional responsibilities from other departments, and cut a lot of the consultant fees
where we were paying out and started doing more in- house, and cut half of an administrative assistant
position. Director McClung said with the changes in the elimination of the consultant fees and the
elimination of some positions that have left and have not been filled, that explains the reduction for the
2011 budget. Director McClung also explained that for 2009, the budget was not increased but was in
fact, cut in line items and she said she reorganized the budget showing an admin division, a development
engineering division, and building and planning as before only long -range planning was in the planning
budget with the rest in building, resulting in the mangers not having control over their own budgets; and
explained that she separated it to give the control where it was needed.
Parks and Recreation Mr. Stone, Director of Parks and Recreation, said his budget has increased and
decreased over the years in a number of areas; that his department has six divisions: administration,
maintenance, recreation, aquatics, senior center and CenterPlace; and said many times administration and
maintenance budgets are combined; he said his Department has had no permanent staffing increases since
2007; there are still nine full time employees: two in parks, one in recreation, one in the Senior Center,
and five in CenterPlace. He said the administrative division has had no significant increases since 2007;
that there were some reductions in the maintenance area due to the reduction in the parks maintenance
contract with Senske Lawn & Tree; he said the number of times the parks are being used has increased
significantly, but the bid from Senske was actually lower than the previous year; in 2010 the Discovery
Playground was added to the maintenance section, but the budget for 2011 will still be less; and said for
at least part of 2011, Greenacres Park will be added to the maintenance contract. In recreation, he said
expenditures have increased slightly since 2007, which was primarily due to the increase and addition of
new programs and services provided in recreation, as well as major changes made to the recreational
brochure, and added that the revenue has increased as well and said the recreation programs recover
100% of the cost; he said some new programs were added such as a free movie night, the Haunted Pool,
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and various classes. Mr. Stone said the aquatics budget increased approximately 6.5% since 2009 when
three new features were added to each of the three pools; he said that brought increased attendance and
increased our contract with the YMCA which maintains and operates our system; which required
additional staffing and an increase in water utilities; and said that the aquatics program is the most heavily
subsidized program we offer, which is not unlike all aquatic programs throughout the nation.
Mr. Stone said the senior center budget has decreased since 2009; that there have been some significant
changes in CenterPlace since 2007 when two positions were added to cover the increasing workload, one
of which was a maintenance position, and he said in 2007 we also acquired the police precinct and the
maintenance position covers the precinct as well; an additional administrative assistant was added then as
well to CenterPlace to handle the increased number of reservations and to help centralize all the
reservations into one system. Mr. Stone said in 2008 CenterPlace was asked to begin paying $317,000
annually for building replacement funds through the interchange fund, which is a charge we pay to the
city to replace our building; and during 2008 the City had just completed a new marketing plan for
CenterPlace and the council was concerned about implementing the marketing plan, so we started using
funds the city was receiving through the lodging tax for CenterPlace, 100% for promotion and marketing.
Mr. Stone said the CenterPlace budget is down in 2011 and said they are removing the majority of those
marketing and promotional funds as a budget decrease. Councilmember Grafos asked if there is a way in
the future to break out the contracts so the annual administrative costs can more readily be determined,
and Mr. Stone said that is something he has advocated for; that it is broken down but with this
information, it was combined; and Mr. Jackson said Mr. Thompson indicated this can be broken out in the
future.
General Government Finance Director Thompson said the general government budget is a place where
we collect costs the city has to pay, which costs don't seem to fit elsewhere in the budget, such as the
audit costs, maintaining the computer network, paying for insurance, city hall rent, records management,
and funds we are setting aside to pay future retirement costs. Mr. Thompson said the big change in 2011
can be seen by looking at the 2007 figure of over $5 million, when we were transferring funds out of the
general fund to build those reserves such as city civic facilities reserve, winter weather reserves, etc., and
in looking forward to 2011, the large jump is $2 million, with the $1.5 million coming out of civic
facilities to be used for the full -width paveback on top of county sewer lines, and $.5 million from civic
facilities to use for street capital projects, or preservation projects, or maybe as a match for federal and
state grants.
Councilmember McCaslin said that some time ago, they discussed how uncomfortable their chairs are,
and he recommended we borrow the chairs from upstairs. Mr. Jackson said we don't own those chairs but
we could come back to Council with some chair prices and choices, and Councilmember Dempsey said
she would also like to not need a pillow to sit on.
Concerning the library line item, Mr. Thompson said when we got started, we hired the Library District to
run the library for us; he said state law allows cities to levy an extra 50¢ per $1,000 if you run a library,
which is what we did and that was what we paid the Library District; and said we are still just making the
final payments to the Library District as the tax dollars come in from people who have been late on their
taxes.
Councilmember Gothmann said he feels it would be beneficial if Mr. Jackson would explain the history
of the business plan and why those positions happened in the fifth year of the city; that it came out of a
detailed study and said we had been over working our staff prior to that. Mr. Jackson said that this is the
fourth year of our business plan and that our customer service improvements began in 2007 with the
major emphasis on the planning and permitting department; and as explained, there were many changes
made to streamline the process; and as the business plan was developed the mindset was, we were a
developing organization and the department heads spent a great deal of time meeting with their
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employees, doing a SWOT (strengths, weaknesses, opportunities and threats) analysis to determine where
additional personnel were needed; and about the time we started to implement the plan, it was cut back
severely and since that time we have been in more of a holding pattern, and with the reduction in services,
that has been appropriate, but he said not all departments have a reduction in services, and said that last
year Public Works had a very busy year in terms of projects; and summarized that the intent of the
business plan is to have staff align the resources necessary so we can make council aware of what is
needed; and said we complete the business plan prior to the budget adoption, and after the budget
adoption, we go back to the plan and make adjustments based on the actual budget; that the plan is more
of an internal planning tool for staff, and is in a constant state of change.
Street and Stormwater Funds Public Works Director Kersten said that about 60% of the projects under
general public works, are designed by consultants, and the other 40% are done in -house and said where
typically Spokane City and County design 100% of their projects and are fully staffed, when a decline hits
they can't shift around some of the workload to cover everything and during the decline, they end up with
too many staff. Mr. Jackson mentioned that a large portion of the engineering staff is paid for by the
projects funds, and Mr. Kersten said all the staff who work on grant projects, about half their time is
charged directly to grants so it doesn't show up in the general fund; and the rest of the time we try to get
projects designed and on the shelf to make us more competitive for grants. Concerning the street fund,
Mr. Kersten said in 2007, 2008 and 2009, we were lacking revenues with basically only gas tax as a main
source of funds and we tried to keep those budgets low; in 2008 he said we spent $53 million — which is
the year we had the very heavy snow in December, and still received a lot of snow in 2009 with spending
about $4.9 million then; in 2007 and 2008 there were four and a half staff, and in 2009 we changed a half
time staff to full time; and in 2010 we had the utility tax come into effect which gave us more funds; and
said the street fund went up about $1.8 million, with about $1 million of that being an energy grant, and
there was a onetime payment to pay back the general fund from previous years, and a $150,000 one -time
cost for an ADA (Americans with Disabilities Act) study. Mr. Kersten said about 10% of the street fund
is staff, with the rest in contracts, and said they manage about eight different contracts.
Concerning the stormwater fund, Public Works Director Kersten said there were seven staff in 2007 and
that didn't change until this year when we added the other half -time person for the maintenance /inspector
position to run the snow plows; and in the street fund there were five positions in 2010, and that was
decreased by one position, but bumped it back up one -half. He said stormwater was fairly flat, went up
4% in 2008, 5% in 2009 due primarily to contract work, and in 2010 it went up 14% which is mainly to
cover increases in stormwater repair work. Mr. Kersten said they found many flooding and problem areas
with the stormwater and they are fixing those; and said they budgeted to increase the maintenance on the
drywells; he said there are about 8,000 drywells and another 2,000 catchbasins, which had never been
cleaned; he said many were full of debris and failed; and said with the current budget, they have cleaned
about 300 or 400 a year; and they are working on a drywell maintenance schedule based on the location
of the drywells.
Mr. Jackson said Council also asked for a review of the ending fund balance over the past several years,
and said Mr. Thompson will discuss that.
It was moved by Deputy Mayor Schimmels and seconded to extend the meeting to 9:45 p. m. In Favor:
Mayor Towey, Deputy Mayor Schimmels, and Councilmembers Grassel, Gothmann Dempsey, and
Grafos. Opposed: CouncilmemberMCCashn. Abstentions: None. Motion carried.
Ending Fund Balance: Mr. Thompson explained that if you looked at the 2003 budget when we
incorporated, and looked at all the revenue that came into the city, and subtracted each year all the
expenditures, the remaining money is the fund balance, and said he is only speaking of the general fund.
Mr. Thompson explained that in rounded numbers, the ending fund balance for 2006 was $8.7 million;
2007's was $13.7 million, 2008's was $21.7 million, and the fund balance at the end of 2009 was $24.6
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million. Mr. Thompson further explained that things look pretty good in the general fund; that we are
planning on spending some of that over the next few years unless our revenues equal the expenditures, in
which case it could stay as it is; and reminded everyone that these figures are for the general fund only,
and if he were to add in all the other funds, it would give us an additional $20 million or about $40
million total city -wide on hand; and said some of those funds can only be spent on specific items, such as
stormwater and street funds can only be used for stormwater and street purposes respectively. Mr.
Jackson said if council is comfortable with the schedule, we will continue with the budget process with a
public hearing scheduled for next week, along with the first reading of the ordinance to adopt the budget.
There were no council objections to continue as scheduled.
13. Advance Agenda — Mayor Towev
Mayor Towey mentioned the staff /council city tour this Thursday, and said he would like to add a
discussion of the wastewater issues to the October 5 meeting, and mentioned the Aquifer Protection Area
Interlocal and said we have $469,000 which is available to us after 2011, and said if we decide to take
those funds it would raise all sewer rates, and said he feels this topic warrants further discussion.
Councilmember Grafos asked to also add to the October 5 agenda, a report concerning the Senior Center
Ping Pong controversy; and Mr. Jackson reported that he met with several of the players and Mr. Stone
met with the Senior Association Board, and the issue can be further discussed during the October 5
meeting.
14. Council Check In — Mayor Towev
Councilmember Grassel said she attended the GSI (Greater Spokane, Inc.) annual meeting and heard a
presentation from a representative from Alaska Airlines; and GSI announced that the Jigsaw Company is
coming to our city; and attended last Saturday night's Art Council Fundraiser. Councilmember McCaslin
asked if legal staff has any additional information about the gain sharing decision; and Mr. Driskell said
they are working on gathering that. Councilmember McCaslin said this amounts to a $7 billion problem,
and said many people don't realize the seriousness of the problems in Olympia.
15. Citv Manager Comments — Mike Jackson No comments.
There being no further business, it was moved by Deputy Mayor &himmels, seconded and unanimously
agreed to adjourn. The meeting adjourned at 9:40 p.m.
ATTEST:
Christine Bainbridge, City Clerk
Thomas E. Towey, Mayor
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MINUTES
SPOKANE VALLEY CITY COUNCIL
REGULAR MEETING
STUDY SESSION FORMAT
Spokane Valley City Hall Council Chambers
Spokane Valley, Washington
October 5, 2010
6:00 p.m.
Attendance:
Councilmembers
Staff
Tom Towey, Mayor
Mike Jackson, City Manager
Rose Dempsey, Councilmember
Cary Driskell, Acting City Attorney
Bill Gothmann, Councilmember
Neil Kersten, Public Works Director
Dean Grafos, Councilmember
Ken Thompson, Finance Director
Brenda Grassel, Councilmember
Mike Stone, Parks & Recreation Director
Bob McCaslin, Councilmember
Kathy McClung, Community Development Dir
Rick VanLeuven, Police Chief
Morgan Koudelka, Sr. Administrative Analyst
Absent:
Mike Basinger, Senior Planner
Gary Schimmels, Deputy Mayor
Carolbelle Branch, Public Information Officer
Chris Bainbridge, City Clerk
Mayor Towey called the meeting to order at 6:00 p.m. At the request of the Mayor, City Clerk Bainbridge
called roll, all Councilmembers were present except Deputy Mayor Schimmels. It was moved by
Councilmember Grafos, seconded and unanimously agreed to excuse Deputy Mayor Schimmels from
tonight's council meeting.
1. SARP (Sprague /Appleway Revitalization Plan) and Comprehensive Plan Update — Kathy McClung
Community Development Director McClung explained that tonight's purpose is to cover the options of
reviewing the SARP (Sprague /Appleway Revitalization Plan) during the annual comprehensive plan
update; and she said that former City Attorney Mike Connelly will cover the issue of adding car sales to
the city center zoning district. Director McClung said that she attached a progress report of all those
things done so far during the SARP re- visited process. She said tonight staff also wants to talk about the
SARP and the comp plan update; she mentioned that the entire plan has been added to the docket, but said
there are many different options to take in the way the review is done; and she said staff would like
council direction on which approach to take. As a point of background, Director McClung said there
were two primary reasons for the SARP plan being adopted in the first place: (1) there was a desire to
make the corridor look better, and (2) there existed a philosophy of combining like uses such as adding
residential, and refining the uses in certain areas so as to address the issue of too much commercial
property in the area, which showed up in the market analysis. Community Development Director
McClung then explained the following options:
Option 1: revoke the plan and go back to the 2007 zoning; she said the good thing about this option is we
already have an existing comp plan that contains goals and policies that support the 2007 zoning so we
wouldn't have to re -do that; and since that 2007 adopted zoning went through an extensive public review,
she said we could probably condense the amount of public review this time; that it would add a lot more
uses to the corridor, but would not address the surplus of retail uses and might even add to it, and won't
address the appearance.
Option 2: look at the plan zone by zone and discuss what you want to accomplish in each zone, then write
regulations crafted to meet those goals; she said this would be very time intensive but would be a holistic
review to examine each zone individually, then the area as a whole to make sure regulations worked
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together and were not in conflict, she said it would require a lot of public meetings and said she is not
sure how much the public would be engaged as they might be a little worn out with the topic.
Option 3: address just a list of items identified in the community meetings we had during the last year;
she said this would be less work than option 2 and might result in regulations that might not work
together and it may not represent the whole community; she said we got good participation in some
meetings and not so good in others; some meetings had some property owners saying a lot; and others
meetings property owners didn't say much. She said we would have to draft new comp plan goals and
policies to reflect those new regulations and this process would require significant public participation.
Option 4: create a Sprague /Appleway Overlay Zone; she said this is possible but many times overlay
zones are confusing to property owners and to staff trying to administer those zones; she said maybe we
would just identify what council likes about the plan and add it to the existing zone.
Option 5: a hybrid of any of the other options. She said council might want to revoke part of the plan and
say council is not interested in certain areas, but that council feels a particular part is workable and re -do
that part.
Option 6: to do nothing more than what has already been done.
Vehicle Sales: Attorney Connelly explained that this is a narrow issue of whether to add the use of auto
sales or vehicle sales, which would include autos and boats, into the City Center area. He said when this
was first approached, he went back to his March memorandum about changing the entire SARP and what
the rules would be, and said he feels that memo is still accurate, and he said you can't change this aspect
without going through the process; but he said in looking at the city center, it seemed some changes were
made over the last year that we may be able to rely upon with some type of emergency ordinance, relative
to just that section. He further explained that required steps are that it must be consistent with the comp
plan and said as the comp plan is currently written, there is no question that it would not be consistent for
vehicle sales as city center was created as a special area with very unique characteristics; he said you
can't simply just allow vehicle sales in the city center area; and said based on that then, what are the
options to modify the comprehensive plan. First, he said, and probably the best option in terms of risk
and process, is to make it a part of the annual amendments, which is it. Mr. Connelly said he looked at
RCW 36.70A. 130(2)(b) to see if another option exists to the annual amendment process; and as noted in
his former March memorandum, there is an emergency exception to that annual process if there is an
identifiable bona -fide emergency. He said you can't use that process for SARP as a whole, but said there
are some things that can be examined now that might be grounds for an emergency, and one such thing is
the deterioration of the economy and the resulting decreasing sales tax and decreasing property taxes; and
said having a large investment company stepping up would be significantly less likely.
Mr. Connelly said that more importantly, Council has emphatically determined that there will be no
negotiation for the purchase of land in the city center area, at least along the lines originally planned and
what the comprehensive plan anticipated; and said council made reductions in the proposed budget by
about 50% for next year of a contribution for any construction of a city hall, and said that all that leaves
us with a zone that anticipated significant public investment by way of a city center, city hall and
infrastructure, none of which will happen. Mr. Connelly said the City Center was premised around that
investment, and said if we don't have the investment, the restrictions that currently exist may create an
economic hardship and said an emergency could be argued. He said if council wants, he could fashion an
ordinance, which would go before the Planning Commission, and then come back before Council, after
staff making the appropriate public notices, and said changes could be made to the comprehensive plan
under that emergency exception. However, he said, when you do that, Council needs to be aware that it
could be subject to challenge. Mr. Connelly said even though we could make a good faith argument that
an emergency exists, the safest way is to wait and go through the annual amendment process. Another
possibility is that council could excise the city center and substitute it with a mixed use corridor
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designation, which now allows vehicle sales, or excise the City Center from SARP completely and return
to the 2007 zoning, which he said could be more problematic and said that is not a guarantee but it gives a
possibility of asserting arguments if Council were to choose that route.
Councilmember McCaslin brought up RCW 35A.63.220 concerning a moratoritun and after he read the
statute, Mr. Connelly said that ordinance is mimicked in the several places in the statutes for cities and
counties under the GMA (Growth Management Act); and the problem in using that is it contemplates a
development code change; and said the other part of 36.70A.130 says all development regulations must
be consistent with the comp plan, and said what we are proposing is not consistent with the comp plan so
therefore, it can't be used here even if the moratorium statute applied, and said that our situation doesn't
mesh with all case law and writings as to the application of a moratorium, and he explained that the
purpose of a moratorium is to preclude uses in order to give a government time to develop regulations or
comp plans, so that by the time that gets done, it's not a fait accompli or already been developed
inconsistent with what was planned. Here, he said we would be using it to allow uses and literally change
the zone, which he said is not consistent with the intent of the statute, and said a moratorium in this
circumstance not work since it would be inconsistent with the comp plan. Mr. Connelly said that he
prefers to try to work through the laws and apply the will of the council through the laws of the State, and
said he feels a moratorium in this circumstance would be unsuccessful; but said he feels the emergency
solution is a defensible argument, even though there is still some risk associated with that option.
There was council discussion about the options and the use of an emergency ordinance, with some
councilmembers stating they feel option 1 is their preferred option, and Mr. Connelly agreed that option 1
would be the cleanest option and that it can be accomplished through the annual process which begins in
November, and reiterated that the amendment of SARP through the annual process is iron clad and the
city would not be subject to challenges, whereas an emergency ordinance may open the city to some
challenges; and again stated that a moratorium should not be used in this situation; adding that option 1
would include the revocation of the SARP as part of the comp plan, and the process could also include an
emergency ordinance to change city center as outlined above. Community Development Director
McClung added that we would still need to go through the process of sending this to the planning
commission and of holding public hearings, and said the only thing the emergency ordinance does is to
allow the amendment of the comprehensive plan more than once a year; and since the last time we
amended a comprehensive plan was last spring, we cannot do it again until next spring; and Mr. Connelly
said this would allow us to take that city center segment and accelerate it and the rest would be the
normal process. Councilmembers decided that option 1 is their preferred option.
City Manager Jackson said as we are not prepared to make a motion tonight, based on council instruction,
staff would frame a motion for a future meeting. Director McClung asked in addition to option 1, does
Council want staff to continue with the code amendments they are working on that have not yet gone to
the Planning Commission. Mr. Connelly further explained that there would be three things going on: (1)
the ongoing amendments to the development code that are not inconsistent with the comprehensive plan,
and said Council has already passed some of those and others are in line to go to the Planning
Commission and come back to council, which were as a result of the community meetings where Council
identified specific things Council wanted to change, i.e. the code text amendments, that (2) there is also
the annual comprehensive plan amendment process which begins in November and comes to fruition
sometime in March of next year, which is the option 1 council designated to pursue regarding the SARP;
and (3) an emergency ordinance dealing only with the city center and setting forth the grounds already
discussed, and said that would go to the Planning Commission and return to council; and he said the
question is, there are some specific development code changes to the city center that are on the way to the
Planning Commission and will be coming back to council, and said those wouldn't be necessary if the
emergency ordinance was going to be used; and he said staff would look for inconsistencies and if there
are facets which overlap, to just go with the emergency ordinance which would only be for the city
center; but said any of the specific amendments sent to the Planning commission would be resolved by
the emergency ordinance, he said they could be merged into one. Director McClung said when staff
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returns with a motion, staff can also provide an estimate of the time frame for looking at the emergency
ordinance and the comprehensive plan for 2011. Director McClung said both planning commission
meetings in November fall on holidays, so special meetings would have to be scheduled, which she said is
possible based on the Commission's availability. In conclusion, Mr. Connelly said staff will look at
schedules and particulars and come back with a detailed motion for council consideration.
Councilmember McCaslin said when the five councilmembers ran as a positive change committee, there
were only two commitments being made to the public, one was to get a new city manager and said that
was committed by all five councilmembers; and the four new councilmembers committed to getting rid of
SARP, right or wrong, he said it didn't matter as that was the commitment made to the public when those
councilmembers ran for office; and said he feels Deputy Mayor Schimmels would also confirm that he
committed to getting rid of SARP because of the expense involved with a new city hall, buying
Appleway, etc., whether you like it or not, he said that is the commitment they made to the public.
Councilmember McCaslin said he "has been elected eight times to the senate so obviously I haven't lied
too much in my public office, in fact I can't remember one lie, nor would I lie to the public; but I
committed to get rid of SARP, whether it's a long process or a short process; that's my commitment to
the City" and he said he thinks that is the commitment of the other three councilmembers here; and said
the first option is his preference as well. Councilmember Grafos said regarding the text amendments,
suggested following through with those and asked if Director McClung felt there was a value to that
process. Ms. McClung said the ones that will get there at the end will probably only get adopted just as
we're getting to the comp plan, but said that is also something she will layout on a calendar for council.
2. Collaborative Planning — Susan Winchell
Susan Winchell thanked Council for the support of the collaborative planning process and of the support
of the development of fiscal strategies for the region; and said if Council has other ideas on how to
streamline services and /or generate more revenue, or to do anything differently, to please let them know.
She explained that Brett Sheckler has been the consultant for the last two and one -half years, and he
started out trying to figure out annexation, and when annexations occur, cities have certain responsibilities
and the county usually takes a big hit financially, so the first concern was how to keep the county whole
during the annexation process, which evolved into a larger issue as cities have financial issues as well,
and said they are trying to resolve those issues inter' uri sdictionally with a regional plan for fiscal
strategies.
Mr. Sheckler said the goal tonight is to engage Council in brainstorming and to share information to get
council's feedback; he said that the collaborative planning goal is to resolve conflict especially
concerning urban growth areas and during pursuit of that goal, they realized an opportunity to pursue
common areas of interest; and he went over the "Collaborative Fiscal Strategy City Brainstorming
Component" including the Potential Overarching Principles. There was some discussion concerning
exploring possible regional strategies for such things as 911 dispatch, and animal control, but making sure
any partnerships discussion would include such things as cost and levels of service; as it was mentioned
that consolidating services but lowering levels of service would not be beneficial to the citizens in the
long run. Mr. Sheckler said the process is moving forward and they anticipate another meeting with the
city managers and then to meet again with each council to engage and solicit comments, and he
encouraged councilmembers to let him know if there are other comments for Mr. Sheckler and Ms.
Winchell to consider for this process.
3. Legislative Agenda _ — Mike Jackson/Mayor ToweX
City Manager Jackson said Council has reviewed this agenda several times, but prior to finalizing the
agenda, he wanted to discuss some of the items; and he mentioned that this past spring, the legislature
increased the 911 funding from 50¢ to 70¢ and that our lobbyist said if council desired, we could continue
to include that as an item to simply let the state know we appreciate the funding; and Councilmember
Gothmann added that the legislature also provided an option to counties to include the voice over internet
protocol, and that the Board of County Commissioners exercised that option. Mr. Jackson also mentioned
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that there was an increase in state tax from 20 to 25¢ and the lobbyist suggested combining that with the
cell phone registration issue. Regarding the 911 funding, Mr. Jackson said he did not notice that in the
AWC Legislative Agenda and said the lobbyist did not expand on that issue. Mr. Jackson asked Council
to review the agenda and that staff will bring this back in a few weeks for further council consideration.
Mr. Ken Briggs was asked to address item 47 concerning the fire sprinkler system and he did so by
explaining that the sought funds would also cover substantial remodeling to their demonstration kitchen,
upgrade of the lobby as the entry doors are falling apart, the main floor restroom needs serious help, and a
boiler needs replacing at an approximate cost of $100,000, and said that is the building's source of heat;
he mentioned that previous grants were supplemented by generous assistance from other community
entities. Mr. Jackson said he asked department directors to look at the AWC (Association of Washington
Cities) agenda to see if there are items we should pursue, and Director McClung suggested on page 3
under Land Use and Environmental, that the SEPA process could be streamlined to save time and
resources; and he said staff will take a closer look and if there are no objections, we could include that on
our agenda as well, and said he will also solicit comments from our lobbyist. Council concurred. Mayor
Towey also mentioned the AWC agenda process lists TBDs (transportation benefit district) with the
assignment of subcommittee discussing rate cities impose on a TBD and if that includes inflation; and Mr.
Jackson said he will research that further as well as gather more information on the "Dig Law" (call
before you dig law) concerning buried utilities.
4. CenterPlace Leases — Mike Stone
Parks and Recreation Director Stone explained that staff has been working on two leases for space at
CenterPlace: one lease with the Community Colleges, and the other with the Central Valley School
District; that each entity would like to rent space during the day, thereby leaving evenings and weekends
open for other uses in those areas if the need occurs. Mr. Stone said that the Central Valley School
District is also offering use of school space such as play fields or gyms as part of the compensation
package. Mr. Stone mentioned that due to the current economy, rental rates are down from the previous
$16.00 per square foot rate, and said after negotiating, the Community College proposes $8.00 per square
foot, with the School District proposing $9.50; and he mentioned that they are one -year leases at this
point. City Manager Jackson added that we value the partnerships with these entities; it is a one -year
lease so it provide flexibility, and the space can be rented after hours or when not in use. Council
concurred to proceed.
Mayor Towey called for a recess at 7:30 p.m., and reconvened the meeting at 7:44 p.m.
5. Senior Center Table Tennis Update — Mike Stone
Parks and Recreation Director Stone said since council previously heard from some citizens regarding an
inability to have table tennis at the Senior Center at CenterPlace, that those citizens met with City
Manager Jackson, and said the Senior Center Board extended an invitation to the players to come to a
meeting to discuss the concerns, which meeting took place last Monday with about thirty -five people in
attendance; Mr. Stone said he spoke with some of the board members after that meeting, that he is pleased
as the meeting was very positive and several issues and miscommunication were clarified; and he said the
Board explained their role and the importance of representing all activities; that the board said they
wanted to accommodate the players but the board also needed the players' cooperation. Mr. Stone said
the senior center specialist is working to see what times and dates might be available for the group to use
the upstairs dance floor and meanwhile, the Board is set to discuss the issue this Thursday; and Mr. Stone
said he feels a decision will be made then and that this issue is headed in a positive direction for all
concerned. Mr. Stone also mentioned that the Board will re- examine their bylaws, rules and code of
conduct and will be addressing the issue of new programs. Councilmember Gothmann mentioned he is
not anxious to have Council intervene but rather that the Board take care of these types of issues; and as a
matter of disclosure, Mr. Gothmann mentioned he is also a member of the Senior Citizens Association.
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6. Transportation Benefit District — Cary Driskell
Acting City Attorney Driskell gave a brief overview of the TBD options as noted on his October 5, 2010
Request for Council Action form, and said the essential questions are: (1) does council want to form a
TBD that includes the city boundary; (2) if so, does Council want to be part of a multi jurisdictional TBD
or form one that is city -only; and (3) if a TBD is formed, is Council prepared to take a funding measure to
the voters. Councilmember Gothmann said he recently attended a Chamber of Commerce meeting where
Commissioner Mielke asked in essence, those very questions, with the additional question of should the
SRTC (Spokane Regional Transportation Council) or an independent board be formed for handling this
issue; and that during that meeting, a representative from WSDOT (Washington State Department of
Transportation ) mentioned that local jurisdictions have to make a decision and not give the legislature
excuses for sending money to the west side.
Council discussion included pros and cons of a regional district; the smatter of sending this issue to the
voters even at a $20.00 tab level; and that it appears there is no longer an urgency on these decisions since
the matter has been moved to perhaps April 2012 for a ballot issue; and that the outcome of the liquor
initiatives on the November ballot will also have an impact on this TBD issue. Councilmember Grassel
said regarding the budget for the following year, that she wants specifics; said they are given line items of
the budget but not the subcategories to those line items, and said there could possibly be some of those
line items that the finance committee determines could be moved from the budget into a road preservation
fund; and in looking at the 2012 budget, she wants a more detailed report and whether things in that
budget today are things council wants to continue. Mayor Towey said it appears council consensus is to
wait on the TBD for now, and Mr. Driskell said staff will wait for further council direction before
bringing this issue up again; and Council concurred.
7. Aquifer Protection Area Interlocal — Mayor Towey / Councilmember Dempsey
Public Works Director Kersten said this issue centers around the history of the Aquifer Protection Area
(APA) which in turns, centers around the wastewater advisory board; that the original RCA (Request for
Council Action ) form back in July 2004 explains this issue, and he said the previously approved
interlocal is also included for council's review. Mr. Kersten said there was an APA vote in November
2005, that the interlocal was approved prior to that in 1985, and he showed the area on the map indicating
the APA. Mr. Kersten then went over some of the highlights of the interlocal agreement, and discussion
ensued concerning those points, including that the City of Spokane opted out of this interlocal; and that
the County is allowed to take administrative fees for handling this endeavor, and that cost was
approximately $150,000; that it was agreed the County would form a water resource prograrn to include
testing and aquifer monitoring and studies for about $271,000. Mr. Kersten said section 2.5 allowed the
County to use the remaining revenues from 2006 to 2010 to reduce the capital facilities rate for the STEP
(Septic Tank Elimination Program); and the County's share of that was approximately $440,000, and this
City's share was about $540,000; so for the years 2006 through 2010, the County received about $1
million to use for the STEP. He further explained that section 2.6, our share of those funds, or about
$570,000 would come to the City and we would use them in the stormwater program for projects related
to aquifer protection, and he said use of those funds is restricted to projects that will protect the aquifer,
which includes the planning of those capital projects to improve stormwater protection of the aquifer. Mr.
Kersten said per regulations, over the next few years we must categorize our drywells, that we have about
8,000 drywells and many of those contain no treatment, or no swale or catch basin so dirt, oils, etc., go
from the roads into those drywells without protection; that we must have a program formulated by 2013;
and he mentioned that one of the topics on the AWC priorities, was to slow down that NPDES (National
Pollutant Discharge Elimination System) program as it is expensive. Mr. Kersten mentioned the attached
spreadsheets and an accompanying e -mail from Bruce Rawls; and said in looking at those spreadsheet
figures from 2010 -2011, Spokane County was originally getting $980,000 for the STEP, and beginning in
2011 the County would get their share from their areas or $460,000, and we would start getting $560,000
for stormwater, which would continue until 2025.
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Regarding the six -year plan for stormwater, Mr. Kersten said he has been planning on receiving those fees
mentioned above, and therefore have been intentionally keeping that annual $21.00 stormwater utility fee
the same rate, and said we are one of the lowest cities in the state, and those APA fees would allow us to
keep those funds at that lower rate. He said if we did not receive those APA fees, we would need to raise
that rate an additional $5.00 annually; that our current fund balance is approximately $1.5 million which
could be used for contingencies, or if we were to experience a 50 or 100 -year flood, which would prove
very costly and would quickly deplete that fund. Mr. Jackson mentioned the next meeting of the
Wastewater Advisory Committee is October 18; and that perhaps Council should discuss the direction
this Council prefers to take so that Mayor Towey and Councilmember Dempsey, who are on that
committee, can voice the preference of this Council. There was discussion about whether this Council
should keep to the written interlocal and collect the fees and use those funds for stormwater, or reject the
fees and have them not raise the sewer fees; which is a difference of about $1.12 Mayor Towey said he
understands that the County's proposal would be to raise the rate to a single family, by $4.70 initially, but
the $1.12 would be in addition to that but just to those in Spokane Valley. Mr. Jackson said he feels since
the City of Spokane opted out, re- calculations would need to be done and that figure would likely be open
for discussion. Mr. Kersten added that if we let the County keep the fees, we would need to consider
raising our stormwater fees $4.00 or $5.00 a year; but clarified that the $21.00 is an annual rate, but the
$1.12 is a monthly rate. Councilmember Dempsey said she favors keeping the funds to go to the
stormwater, and Mayor Towey concurred.
8. Advance Agenda — Mayor Towey
The October 26 agenda was discussed and it was felt that would be a good time to discuss the SARP
process; it was mentioned the entire subarea plan is already on the docket, and we would be merely
refining the process for pursuing option 1 as stated earlier. Staff will pursue the October 26 date for
further SARP discussion.
9. Council Check In — Mayor Towey N/A
10. City Manager Comments — Mike Jackson N/A
It was moved by Councilmember Dempsey, seconded and unanimously agreed to adjourn. The meeting
adjourned at 8:50 p.m.
Thomas E. Towey, Mayor
ATTEST:
Christine Bainbridge, City Clerk
Council Study Session Minutes, October 5, 2010 Page 7 of 7
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MINUTES
City of Spokane Valley
City Council Regular Meeting
Formal Meeting Format
Tuesday, September 28, 2010
Mayor Towey called the meeting to order at 6:00 p.m.
Attendance:
City Staff
Tom Towey, Mayor
Mike Jackson, City Manager
Gary Schimmels, Deputy Mayor
Cary Driskell, Acting City Attorney
Rose Dempsey, Councilmember
Neil Kersten, Public Works Director
Bill Gothmann, Councilmember
Ken Thompson, Finance Director
Dean Grafos, Councilmember
Kathy McClung, Community Development Dir.
Brenda Grassel, Councilmember
Mike Stone, Parks & Recreation Director
Bob McCaslin, Councilmember
Lori Barlow, Associate Planner
Carolbelle Branch, Public Information Officer
Chris Bainbridge, City Clerk
INVOCATION: Mr. Jack Dempsey gave the invocation.
PLEDGE OF ALLEGIANCE: Mayor Towey led the Pledge of Allegiance.
ROLL CALL: City Clerk Bainbridge called the roll; all councilmembers were present.
APPROVAL OF AGENDA: It was moved by Deputy Mayor Schimmels, seconded and unanimously
agreed to approve the agenda.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a
COMMITTEE, BOARD, LIAISON SUMMARY REPORTS:
Councilmember Gothmann: reported that he attended the Chamber Breakfast and art auction; attended a
SNAP retreat where an analysis of essential services they provide was discussed, and that their bid on a
Center was accepted which means they will be engaging in an $800,000 fundraising campaign; attended
two 911 -Board meetings, one on the budget and one regarding service calls; he participated in the
staff /council tour of our city; also went to the Spokane Regional Health Department meeting and said they
discussed supporting a resolution to encourage restricting the sale and distribution of electronic cigarettes
to minors; went to the Senior Potluck at CenterPlace in recognition of their fifth anniversary; and
participated in the Valleyfest Parade and Valleyfest.
Councilmember Dempsey said she attended the installation and dedication of the Hite Crane building
sign; went to an Arts Council event; attended a wastewater meeting and said she will have a short
presentation coming up in the near future; participated in the staff/council city tour and since time only
permitted them to see about one -third of the items on the list, she hopes another tour will be conducted in
the future, attended the Board of Health meeting; and said she participated in the Valleyfest Parade.
Councilmember Grafos: said he participated in Valleyfest; went on the city tour; attended the STA
(Spokane Transit Authority) board meeting last week where they discussed anticipated reductions in bus
services for the next two years; attended the Hite Crane dedication ceremony; and expressed appreciation
to Councilmembers Gothmann and Grassel, and to Acting City Attorney Driskell for their work on
finding a solution to the panhandling problem.
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Deputy Mayor Schimmels: on behalf of the Mayor, said he attended the Candlelighters ceremony at
Mission Park concerning child cancer, and presented the group with a City Proclamation; attended the
Solid Waste Advisory Committee meeting; attended the City tour and the STA Meeting.
Councilmember Grassel said she participated in the Valleyfest parade and the city tour and said she
appreciated Councilmember Dempsey's idea as it was a good opportunity to get more familiar with
various locations; and said she appreciated council's supporting the panhandling idea; went to the
convening of the Spokane River Dissolved Oxygen TMDL (total maximum daily load) Implementation
Advisory Committee and said she feels it important to have a voice at the table, and the EPA
(Environmental Protection Agency) approved our high standard for phosphorous and said this advisory
committee is to help discuss a trading program they would like to implement, and said there will be a
river clean up in the Valley October 2.
Councilmember McCaslin: said he also went to the dedication of the Hite Crane company, and
commended Mr. Hite for improving that property; said he met with Ben Small, Superintendent of Central
Valley School District where they discussed the upcoming bond issue, which he said is important to the
Valley as the schools are overcrowded and short on space.
MAYOR'S REPORT:
Mayor Towey said he attended Valleyfest and he commended Peggy Doering and her staff for a great job;
he extended birthday wishes to Councilmember Gothmann; and then read a letter from the President of
the Washington Municipal Clerks Association extending congratulations to City Clerk Bainbridge for
achieving her Master Municipal Clerk designation; and City Manager Jackson also extended his
congratulations and presented Ms. Bainbridge with a plaque from the International Institute of Municipal
Clerks recognizing her achieving the Master Municipal Clerk designation.
PUBLIC COMMENTS: Mayor Towey invited general public comments.
Gary Hite, Hite Crane he thanked Council for the opportunity to speak; said that when a move is forced
upon you after forty years of thinking you're doing the right things and providing for loyal employees; he
said he wanted to tell people not to give up but rather to focus on the positive side and positive people
will become involved; and he thanked members of council and staff for attending his company's
dedication.
1. PUBLIC HEARING: 2011 Budget — Ken Thompson
Mayor Towey opened the public hearing at 6:21 p.m. Finance Director Thompson explained that this is
the third and last public hearing on the proposed budget, and went over the information provided at the
previous hearings: that our total budget is down from 2010 and the property tax levy is down about
$100,000; and that revenues are down and expenses have been lowered; and he mentioned some proposed
changes in the general fund include eliminating vacant positions from the budget, adding broadcasting of
council meetings, and said departments will save 3% in 2010, which equates to a savings of
approximately $1 million.
PUBLIC COMMENTS:
Arne Woodward, 2511 S Best Road, 99037: said the last time he spoke he mentioned a 3.8% tax on real
property coming in 2014, but said it is in the health bill under the Medicare provision, that 3.8% starts in
2013 but may or may not affect every piece of real estate, he said as of mid -day today, there were 265
closed sales in Spokane County and said they expect it could be 310 by Thursday which is about 44 lower
than last month; he said this effects sales because if people are not buying homes, they are not buying
other things such as appliances or making improvements to their home; and said if there is no demand for
homes, prices will likely drop which will affect the revenues in the amount of taxes for this city; he also
mentioned the policy for snow removal and said he feels there could be savings if we did not do the
cleaning as often; he also suggested council look at the reason we budget $159,000 for the social services
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agencies and what the function of this city is concerning those issues. There were no further public
comments and Mayor Towey closed the public hearing at 6:41 p.m.
2. CONSENT AGENDA Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered
separately.
a. Approval of the following claim vouchers:
VOUCHER LIST DATE
W/VOUCHER NUMBERS:
TOTAL AMOUNT
9/03/2010
20976
$43,311.28
9/10/2010
20984— 20986
$3,491.19
9/10/2010
20987 —21011;903'100004,90'3100020
$446,002.29
9/10/2010
21012 —21032
$60,961.78
9/13/2010
3282 — 3301; 21033
$158,928.60
9/17/2010
21064— 21090
$63,848.66
GRAND TOTAL
$776,543.80
b. Approval of Payroll for Period Ending September 15, 2010: $247,885.06
c. Approval of Formal Format Council Meeting Minutes of August 24, 2010
d. Approval of Study Session Format Council Meeting Minutes of September 7, 2010
e. Approval of Resolution 10 -016, Greenacres Neighborhood Park Development, Phase I
It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the consent
agenda.
NEW BUSINESS
3. Second Reading Proposed Ordinance, Code Text Amendment (Gateway Commercial Avenue and
Gateway Commercial Center Zones) — Lori Barlow
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schimmels and
seconded to approve the ordinance amending the Sprague and Appleway Corridor Subarea Plan, Book
Development Regulations, Sections 2.01, 2.1.5, 2.1.6, 2.2.20, 2.61(2)(7), and 2.62(6), Gateway
Commercial Avenue and Gateway Commercial Center Zones. Associate Planner Barlow said as noted
previously, this is for a batch of code text amendments, which were the outcome of the review process
directed by Council months ago to review the Subarea Plan on a zone -by -zone basis; and this item was
twice previously before council; and during the September 14 discussion, staff was directed by council to
modify the ordinance to eliminate the language regarding wall sign location and she said this ordinance
contains that change. Councilmember Gothimann asked about certain parts of the city having the
designation of "aesthetic corridors" and that one was the south side of Appleway; and he asked if that
designation regulation would apply on the south side of Appleway or would this apply as they are not in
agreement. Planner Barlow said that she would have to research to determine if the south side of
Appleway is regulated by the aesthetic corridor, but once the Sprague / Appleway Corridor Plan was
adopted, that Plan became the regulatory body so even if it were previously regulated by the aesthetic
corridor, it no longer would be as the Subarea Plan would be the regulator.
Councilmember Grassel asked about the language in section 2.1.5, and said she recalled that in hearing
from businesses in Auto Row or the Gateway area, that they did not want that language in there as they
didn't want it restricted to auto sales; and said she recalled that Auto Zone came that day and said they
were changing their name to Gateway as they didn't want to be seen as only wanting auto businesses; and
said the whole point was to allow more uses; and said they are once again restricted to just auto related
industries; and further she said that on page three, it still has the full service restaurant as restricted use;
and said she thought that was going to be allowed. Planner Barlow said when we went through the
process, we heard as a general comment from the property owners that they would like to see more uses
included within that area; and when the comments were reviewed to detennine what changes could be
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made by a code text amendment or what required the comp plan amendment process, it was determined
we could minimally allow office uses as worded in the ordinance, which were considered to be supportive
of auto - related uses as those uses would be consistent with the goals and policies of the comprehensive
plan; so we proposed adding those uses recognizing that Council wanted to look later at adding more
uses, but the goals and policies limited the uses proposed, and she said that is on the docket and it will be
addressed October 5 when Director McClung discusses this issue and related options. Regarding the
question about the restaurant, Ms. Barlow said that was not proposed as part of any of the proposed
changes for these code text amendments but was a previous code text amendment in the mixed -use
avenue zoning district. Councilmember Grassel said she recalls that change for the restaurants was
specifically requested by Gateway and sent by Bonnie Quinn's group, and said that group was shocked to
learn that only fast foods were allowed and not restaurants, and Councilmember Grassel asked if tonight
then would be the appropriate time to ask to include that as a code text amendment. Ms. Barlow said she
would feel more comfortable to look at the goals and policies as it specifically relates to full service
restaurants; and if Councilmember Grassel wanted to stop the process now to consider full service
restaurants, because that use wasn't contemplated in the review, which includes a review before the
Planning Commission, an environmental review, etc., she said we might have to detenmine if this needs to
be before the Planning Commission for a recommendation, or if even such change would warrant an
additional public hearing. Councilmember Grassel that she feels it should be included, it doesn't have to
fall into the deadline, but to perhaps to include that for staffs review. Ms. Barlow said that staff can
make a note of that, and mentioned that there are additional code text amendments working through the
process, also stemming from the additional zone review within the Subarea Plan, and staff can consider
that as well to determine if that can be a code text amendment; which would likely not be the next batch
coming through, but more likely the one after that, likely during November. Mayor Towey invited public
comments; no comments were offered.
Councilmember Dempsey said she would like to make a case again for the standard increasing the
allowed area for wall signs up to 25 %; and the section taking away the restriction for which floor the wall
signs are allowed, she said in her travels, outside every military base is what is referred to as "the strip,"
and it is a place where businesses have grown up hodgepodge, with big signs, and said it is very
aesthetically unpleasant; she said she realizes the SARP plan was to give a more pleasing passage through
Sprague and Appleway; and suggested a limitation be placed of 25% of that floor's wall space rather than
allowing a business to put 25% of the entire business, or the entire wall, as a sign; and said she feels such
a large sign would be obstructive and not aesthetically pleasing. It was then moved by Councilmember
Dempsey and seconded to limit the percentage of wall space that a sign can occupy, to the space of one
floor's worth of wall; and to add the limitation of 25% of one floor's wall space. Mayor Towey invited
public comment; no comments were offered. Vote by Acclamation to amend the motion: In Favor:
Councilmembers Dempsey and Gothmann. Opposed: Mayor Towey, Deputy Mayor Schimmels, and
Councilmembers McCashn, Grassel, and Grafos. Abstentions: None. Motion failed. Vote on the initial
motion to approve the ordinance: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion
carried.
4. Second Reading Proposed Ordinance, Adopting 2011 Property Tax Lew — Ken Thompson
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schimmels and
seconded to adopt the ordinance to levy City property taxes in 2011. Finance Director Thompson said
this is the second reading of the ordinance which will levy the property taxes for 2011, which decreases
the property tax by almost $100,000, and will give us a rate of about $1.51 to $1.54, and said we should
know that exact amount after the County and the State agree on what that assessed value will be, likely in
January. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation: In
Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried.
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5. Second Reading Proposed Ordinance, Property Tax Confirmation — Ken Thompson
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schimmels and
seconded to adopt the ordinance reducing the 2011 property tax levy by $99,500. Finance Director
Thompson noted that this ordinance confirms the City's desire to decrease the property tax levy, as per
state statute. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation: In
Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried.
6. Second Reading Proposed Ordinance, Pre - Treatment — Cary Driskell
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schimmels and
seconded to approve the ordinance adopting Spokane County Code 8.03A by reference as this City's
wastewater pretreatment code. Acting City Attorney Driskell explained that as noted previously, since
we don't provide our own sewer treatment, and the City of Spokane handles a small service area in
Yardley, and that city advised us we need to adopt a sewer pre- treatment standard and that we recommend
to keep the standard uniform by adopting the code of Spokane County; and mentioned that the
accompanying interlocal agreement is coming up later on tonight's agenda. Mayor Towey invited public
comment, no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None.
Abstentions: None. Motion carried.
7. First Reading Proposed Ordinance to Adopt 2011 Budget — Ken Thompson
After City Clerk Bainbridge read the ordinance title, it was moved Deputy Mayor Schimmels and
seconded to advance the ordinance adopting the 2011 budget to a second reading. Finance Director
Thompson said this is the ordinance which will adopt the 2011 budget; and a second reading is scheduled
for October 12, adding that a new fund is proposed to appropriate $500,000 for street capital
improvements. Mayor Towey invited public comment; no comments were offered.
It was moved by Councilmember Grafos and seconded to amend the city budget by ,freezing the 2.5% cost
of living increase scheduled to be paid to all non -union employees in January 2011 for a period of one
year. Councilmember Dempsey asked Mr. Jackson for the number of non -union employees and how
much we would save by this action; and Mr. Jackson responded that about 22% of staff are non - union,
and would represent about 34% of the payroll for an approximate $40,000 to $50,000 savings.
Councilmember Dempsey said she feels this is breaking faith with the employees; that the employees
serve in good faith and they should be treated in good faith, and that all employees have always been
treated the same, whether in or out of the union, and said to make second class citizens of the nonunion
employees is a travesty. Councilmember Grafos said he feels they have an obligation to the taxpayers
first and it is a question of fairness to the taxpayers, that tax revenues from 2007 to the projected revenues
for 2011 shows a decrease of $3.6 million. Councilmember Dempsey said the "sky is not falling" and
that last week Mr. Thompson told us we would have a surplus at the end of the year, and she asked for
specifics from Mr. Thompson, who responded we would have about $10 million in surplus by 2014 and
that we have about 23 to 24 million now. Councilmember Grafos countered that we would "dig into
reserves about $2.5 million a year starting next year ;" he said he is not asking to lay off employees or to
give up what they have, but said if we delay this for one year, it will enable council to look at the budget
and see where we are heading, that he feels that is fair; and said he feels the average salary of our
employees, including benefits is approximately $21 or $22,000 higher than the average in this city.
Councilmember Dempsey said that isn't the point; that the staff was told they were going to get this, have
been counting on this, and there are enough funds to handle this and she suggested that even though this
Council didn't grant that increase, if we don't argue the works of the prior council, we would have to
make a new city, and a new government; and said if the federal government did this we would be writing
a new constitution every two years.
Councilmember Grassel said that we have set aside another $100,000 for this city's share in increases in
retirement costs; that the broadcasting of council meetings is also included in this budget at a cost of
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$46,000; and said every time a new expense is voted on without revenue to cover that, a decision will
have to be made on where those funds will come from, and said the "citizens are sick and tired, frankly,
of public sector getting cost of living raises, getting health benefits they can't, getting exempted from
social security, meanwhile they are taking a cut in pay, a loss of overtime, and many of them are losing
their jobs" and said she would venture to say council would "get kudos from the community and also the
staff would get kudos if they would be willing to sacrifice that cost of living." Councilmember Dempsey
said she would not object if it were the entire staff, and Councilmember Grassel said that's how it works
for exempt and nonexempt employees. Councilmember Gothmann said he would not object to this if
there was a need; that this council set forth in a budget meeting that the budget goal was to maintain $5.6
million in the city's service stabilization fund, and to maintain at least a 15% carryover and said those
goals are met in the present budget; he added if the citizens were not happy the year inflation went up 5%
but the staff only had a 2.5% raise; and said staff received a 2.5% increase every year and the average cost
of living over that seven years was 2.5 %, which balances; he said this city is well equipped to and is
meeting budget goals. Councilmember Grafos said there is no inflation; that the employees received a
3% increase already, so we are talking about 5.5% against no inflation; and said he feels it would be a
good gesture from this council that we all share where we are in this city and community.
Councilmember Dempsey asked Mr. Grafos if he is willing to take a 2.5% decrease in his council pay; he
responded he absolutely is; and Councilmember Dempsey said she will too. Mayor Towey invited public
comment. Councilmember Dempsey acknowledged that the person about to speak is her husband Jack
Dempsey.
John Dempsey, 517 N Sargent Road he said you will note that "Sargent "is misspelled, which says
something about the Spokane Valley; he said that stating the obvious, the elimination of a COLA is not a
pay raise and was never intended as such, he said a cost of living allowance is intended to keep the pay at
the same level as the previous year; he said he was informed that the federal government will not give us
a COLA this year; he said he has several pensions from them, so what they are doing is lowering his
pension amounts. There were no other public comments.
Deputy Mayor Schimmels said he would support this if this were introduced early in the year; but this is
the ninth month of the budget, and it could be justified and be on the agenda for 2011, but said he does
not feel at this point this should be done; he said everyone knew where we were nine months ago; and
said he doesn't believe council should change at this point, but would support it next year with reason.
Councilmember Grassel said that there are items in the budget that were not in the budget at July; and
said the city share retirement cost will increase $100,000 and said she doesn't recall having that
information during the July budget retreat; and said we could go slowly and use up the reserves and cut
staff in 2014, or act now. Deputy Mayor Schimmels added that the $100,000 is only aimed at one
classification of employees, and said he does not feel that is fair. Councilmember Grassel asked that the
finance committee ask to re -open those union contracts for the 2012 budget. Vote by Roll Call: In Favor
of making an amendment to freeze the 2.5% COLA: Mayor Towey, and Councilmembers Grafos, Grassel
and McCashn. Opposed: Deputy Mayor Schimmels and Councilmembers Gothmann and Dempsey.
Motion to amend by freezing the COLA passed. Vote on the amended motion to advance the ordinance to
a second reading as amended to freeze the 2.5% cost of living allowance increase scheduled to be paid to
all non -union employees in January 2011, for a period of one year: In favor: Unanimous. Opposed:
None. Abstentions: None. Motion carried.
Mayor Towey called for a recess at 7:20 p.m., and reconvened the meeting at 7:33 P.M.
8. Motion Consideration: Fund Allocation to Outside Agencies — Ken Thompson
Mr. Thompson explained that tonight council will consider the funding allocations to those nineteen
agencies which requested funds, and said the worksheet provided shows the average of what the
councilmembers suggested, and said that the council number on the sheet is not associated with the
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council position of each councilor, but is merely the order of the returned worksheets; and he mentioned
that the funding amount set aside for total funding distribution is $159,000. Council discussion ensued,
with mention that those agencies who did not receive at least three council votes not be funded; and that
since we have a contract with SCRAPS of approximately $300,000, they also not be included in the
funding allocations. It was moved by Councilmember Dempsey and seconded to adopt Councilmember
Gothmann's suggested recommendation, which is $3,000 for Big Brothers /Big Sisters; $2,500 to
Changepoint; $20,000 to Project Access; $5,000 to Spokane Valley Arts Council; $2,000 to the
Heritage Museum; $28, 000 to Spokane Valley Partners; $7,500 to Meals on Wheels; $18, 000 to the
Chamber of Commerce; $51, 000 to Greater Spokane, Inc. (GS[); $13,500 to International Trade Alliance
(ITA); $4,500 to Global Trade; and $3,500 to the Sports HUB. Councilmember McCaslin said the
average is the will of the Council and said he will probably vote no since he accepted the average. Mayor
Towey invited public comment; no comments were offered. Councilmember Grassel said for the 2012
budget, she would appreciate the finance committee reviewing all of the line items in the budget and to
examine the purpose of outside agency allocations and how to structure that for future budgets. Vote by
Acclamation: In Favor: Mayor Towey, Deputy Mayor Schimmels, and Councilmembers Grassel, Grafos,
Dempsey and Gothmann. Opposed: Councilmember McCashn. Abstentions: None. Motion carried.
9. Motion Consideration: Poe Winter Contract — Neil Kersten
It was moved by Deputy Mayor Schimmels and seconded to approve the Winter Services Contract to Poe
Asphalt, Inc., in the amount of $700,000. Public Works Director explained that this process is in two
phases because of the calendar year, with phase one going through the end of December, and phase two
starting during the following year's budget. Mayor Towey invited public comment; no comments were
offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion
carried.
10. Motion Consideration: Interlocal, Pre - Treatment — Cary Driskell
It was moved by Deputy Mayor Schimmels and seconded to approve the interlocal agreement with the
City of Spokane in relation to wastewater treatment, and authorize the City Manager to execute the same.
Acting City Attorney Driskell explained that this is the interlocal he referenced during the above agenda
item, and said it outlines the mutual obligations of both entities. Mayor Towey invited public comment;
no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions:
None. Motion carried.
11. Motion Consideration: Mayoral Appointment: Spokane River Implementation Advisory Committee —
Mayor Towey
It was moved by Deputy Mayor Schimmels and seconded to confirm the Mayoral appointment of
Councilmember Grassel to the Spokane River TMDL Implementation Advisory Committee.
Councilmember Gothmann said he appreciates Councilmember Grassel's offer to participate on this
committee; and said when all councilmembers accepted the responsibility for being a member of council,
that everyone realized that part of that responsibility includes participation on various boards and
committees; and said he feels it is unfair for only six people to have assignments, yet Councilmember
McCaslin has not offered to step forward; that there are about twenty -one different committees, which
means each councilmember should be on approximately three committees, and suggested asking
Councilmember McCaslin to serve in that capacity or to make some trade; he said there have been nine
Board meetings of the Greater Spokane Valley Chamber of Commerce but we only had representatives at
three of those nine meetings, and said it is Councilmember Grassel who is assigned to that Committee; he
said he understands attending various meetings is difficult, and said he feels Councilmember Grassel is
already overloaded or she would have attended more meetings. Councilmember Grassel said the Chamber
Committees meetings had one cancellation and two had a change in dates thereby creating a conflict with
previously scheduled commitments, she said this is a short term committee and will not continue on like
many of the other positions; and said the only reason she asked to be appointed was she has been
Council Regular Meeting 9 -28 -2010 Page 7 of 9
Approved by Council:
1 : IYW
attending all the river forum meetings thereby giving her a history of the issues; and said the meeting last
month was open to all councilmembers, but said she was the only one who attended; she said it was
fortunate she attended that meeting last month as they asked specifically if there was anyone not on the
committee who should be, and she indicated Spokane Valley should be included; she said there is also a
second position they would like to have filled as an alternative person; and said they are expecting to meet
monthly in the next four to six months in preparation of public hearing; and again said it is not a long-
term committee appointment. Councilmember Dempsey echoed that councilmembers do have a lot of
assignments, and when she knows a councilmember will be in attendance at one of those meetings, she
feels comfortable in not going since the council would be represented. Mayor Towey invited public
comment; no comments were offered.
Councilmember McCaslin said it is correct that he is not on any committee; said he received an -email
asking why he ran for office since he had prior heart problems; but Councilmember McCaslin said he
didn't know he had heart problems, but because of health issues, he told Mayor Towey that that he has
two years to go as a Senator, then he can devote full time to this, and said if Mayor Towey wants to put
him on a committee, he said that's fine, and he reminded Councilmember Gothmann that he wasn't
appointed as a councilmember, he was elected with over 58% voting for him; and said he will do what he
can on Tuesday night meetings; and said he is here to serve the public and that he believes he does that.
Vote by Acclamation: In Favor: Mayor Towey, Deputy Mayor Schimmels, and Councilmembers
McCaslin, Grassel, and Grafos. Opposed: Councilmembers Gothmann and Dempsey. Abstentions:
None. Motion carried.
PUBLIC COMMENTS: Mayor Towey invited general public comments;
Allan Creach he thanked members of Council who came to his father's funeral who was killed by a
Spokane County Deputy Sheriff August 25 in his parking lot at 11:07 p.m. after he had been in bed for
two hours. He said he doesn't know what kind of discussions this council has had as to the representation
we have from the Spokane County Sheriff s Department, but said he thinks council will have to agree
with him that this kind of representation and this kind of action is completely unacceptable, he said the
assumption that they can come onto private property, park their car and do their business without
informing the property owner who sleeps 125 feet from where he was shot dead, is completely
unacceptable; and said he hopes council is in sympathy with him and he asked that Council would
consider asking the Sheriff what his policies, practices, and procedures are in regard to trespass on private
property. He said he has had discussions with Sheriff Ozzie Knezovich, and Mr. Creach said he is not
happy with that man and his attitude toward his defense of his deputy in an action that is inexcusable; and
said he is also unhappy with the way they have turned that investigation over to the Spokane Police
Department and though the promise was made that it would be a complete and thorough and very
transparent investigation, it has now been turned over to the Spokane County Prosecutor and he said it is
filled with gaping holes; he said he would challenge each councilmember to ask for that investigation and
look at it; and whether it would be complete at this point, he said he doesn't know. Mr. Creach said he is
greatly disturbed by what has happened as he is sure many members of council are; and said he thinks all
reasonable people in this valley are; and also in light of some of the comments made by the Sheriff to
other citizens requesting help, specifically, the gentleman with the car lot down the street who had
questions for Ozzie, and Mr. Creach said Ozzie's statement to that gentleman today was `if you think you
can do a better job than me then run against me.' Mr. Creach said we as a city have contracted with this
organization for police services, and said he is not confident that we are getting what we are paying for
and if getting his Dad shot is what we are paying for, he said he recommends council suspend those
payments as he is not in favor of the service. There were no other public comments. Councilmember
Gothmann said he feels it is right and proper to recognize the grief that Mr. Creach and his family has,
and Councilmember Gothmann offered consolation for him, and said he can't image how difficult and
how tragic this is for Mr. Creach and his family and Councilmember Gothmann said he is extremely sorry
it occurred.
Council Regular Meeting 9 -28 -2010 Page 8 of 9
Approved by Council:
1 : IVW
ADMINISTRATIVE REPORTS
12. Subarea Plan (SARP) Zone Community Blvd. — Lori Barlow
Planner Barlow gave a brief overview of the Community Boulevard zoning district, which is a district
within the Subarea Plan, and said that this is the final zone for review; that the community meeting for
this zoning district is scheduled for this Thursday and following that discussion, staff will report back to
council, which is tentatively set for October 19 with a report summarizing the issues and concerns
identified through the review process. As per the PowerPoint presentation, Planner Barlow explained the
areas which comprise this zone, she went over the permitted uses, and explained some of the differences
in uses between 2003 -2010; she discussed site development standards with wider setbacks and sidewalks;
and went over some of the sign standards for wall signs, freestanding signs and monument signs
explaining the difference from the current zoning regulations to the pre -SARP (Sprague /Appleway
Revitalization Plan) regulations; and she mentioned that as a result of an informal survey, it appears that
9% of the businesses in this zoning district are nonconfonning. Councilmember McCaslin remarked in
looking at page ten of the package materials, it appears there is more freedom under pre -SARP than what
is permitted under SARP, and said in particular, freestanding signs are not permitted under SARP but are
permitted under pre -SARP, and said he is more for freedom in the zoning; and suggested council keep
freedom in mind for the property owner.
At 9:00 p.m. it was moved by Deputy Mayor Schimmels and seconded to extend the meeting for forty -frve
minutes. In Favor: Mayor Towey, Deputy Mayor Schimmels, and Councilmembers Grassel, Gothmann,
Grafos, and Dempsey. Opposed: Councilmember McCaslin. Abstentions: None. Motion carried.
13. Advance Agenda
During the previous city tour, time limited what council could see, it was suggested and council concurred
to hold a special meeting next Tuesday at 5:00 p.m., with councilmembers meeting at the Winter
Maintenance Shop behind the Post Office, in order for councilmembers to tour that facility. Mr. Jackson
added that any councilmember who could not attend and wanted to tour the facility, to please contact him
or Mr. Kersten. Councilmember Grafos said he had the opportunity to meet with an architect who is
active in this city and who recently was involved in some projects in our city and reported that the
architect was very complimentary in the change in attitude in the building department and with the city
process, and Councilmember Grafos passed compliments on to city staff Lori Barlow, Kathy McClung,
Doug Powell and Mike Turbak.
INFORMATION ONLY: The following items were for information only and were not reported or
discussed: (14) Department Reports (15) Gain Sharing.
EXECUTIVE SESSION: RCW 423 0.110(1)
It was moved by Deputy Mayor Schimmels and seconded to adjourn into executive session for
approximately thirty minutes to discuss pending litigation; and that no action is anticipated thereafter.
Council adjourned into executive session at 9:06 p.m. At 9:35 p.m., Mayor Towey declared Council out
of executive session; and it was then moved by Deputy Mayor Schimmels, seconded, and unanimously
agreed to adjourn. The meeting adjourned at 9:35 p.m.
ATTEST:
Christine Bainbridge, City Clerk
Thomas E. Towey, Mayor
Council Regular Meeting 9 -28 -2010 Page 9 of 9
Approved by Council:
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 12, 2010 City Manager Sign -off:
Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑admin. report ❑ pending legislation
AGENDA ITEM TITLE: Second Reading, Proposed Ordinance Adopting 2011 Budget
GOVERNING LEGISLATION: State budget law
PREVIOUS COUNCIL ACTION TAKEN: Public hearings were held on August 24, September
14 and September 28, regarding the 2011 Budget. A preliminary budget was prepared by the
City Manager and presented to the City Council on September 7.
BACKGROUND: Each year staff prepares estimates of proposed revenues and expenditures
for the budget for the coming year.
State budget law requires we conduct public hearings to consider input from the public. These
hearings were held in August and September.
Special mention is required of the property tax levy. We expect our levy to be $99,500 less
than ( -1 %) the 2010 levy. The tax rate is expected to be near $1.51 /thousand dollars of
assessed value with an assessed value near $7.1 billion.
The City's actual 2011 levy may be more or less than shown.
Other significant changes to the 2011 budget include a $100,000 set aside for increases in the
City's share of retirement costs, broadcasting of City Council meetings for $46,000 and a
$2,000,000 transfer from the Civic Facilities fund to be used for street capital improvements and
full width pave back above newly installed county sewer lines. A cost of living increase for non
represented employees was deleted from the 2011 budget.
Total City wide expenditures are expected to be down in 2011 because of reductions in most
departments brought about by a 3% reduction in the 2010 operating budget, the removal of
funding in the 2011 budget for vacant positions and reductions requested by the City Council.
OPTIONS: State law requires we pass an ordinance adopting the budget
RECOMMENDED ACTION OR MOTION: "I move to approve the Ordinance adopting the 2011
Budget."
BUDGET /FINANCIAL IMPACTS: This information will become the 2011 Budget.
STAFF CONTACT: Ken Thompson, Finance Director
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
ORDINANCE NO. 10-
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD JANUARY 1, 2011
THROUGH DECEMBER 31, 2011; APPROPRIATING FUNDS, CREATING A NEW
FUND (311): STREET CAPITAL IMPROVEMENTS 2011 +; AND ESTABLISHING
SALARY SCHEDULES FOR ESTABLISHED POSITIONS.
WHEREAS, State law requires the City Manager to prepare a preliminary budget for the City of
Spokane Valley at least sixty (60) days before the beginning of the City fiscal year beginning January 1,
2011 and ending December 31, 2011; and
WHEREAS, the City Manager in consultation with the Finance Director and Department Heads has
prepared and placed on file with the City Clerk a preliminary budget, together with an estimate of the
amount of money necessary to meet the expenses of the City including payment of outstanding
obligations; and
WHEREAS, notice was posted and published for public hearings held on August 24, September 14
and September 28, 2010. The City Council in the City of Spokane Valley met and received public
comment in the City Council Chambers during each public hearing; and
WHEREAS, following the filing of the preliminary budget with the City Clerk, notice of the same
and three hearings on the budget, the City Council desires to adopt the 2011 budget, including all
allowances and an appropriation for each fund so that a balanced budget, where appropriations are limited
to the estimated revenues including beginning fund balances, is adopted for the City, and
WHEREAS, the City of Spokane Valley property tax levy for 2010 for collection in 2011, will be
$10,700,000 which is $99,500 (1.0 %) less than the levy in 2009 for collection in 2010.
NOW, THEREFORE, the City Council of the City of Spokane Valley do ordain as follows:
Section 1. Adoption of 2011 Budget. The budget for the City of Spokane Valley for the year 2011
is hereby adopted as the balanced budget of the City, with appropriations limited to the total estimated
revenues and beginning fund balances of the City. The final budget for 2011 is attached hereto and by
this reference is incorporated herein pursuant to RCW 35A.33.075. For summary purposes, the total
estimated appropriations for each separate fund plus the aggregate total for all such funds is set forth as
follows:
FUND
ESTIMATED
REVENUES & BEG.
BALANCE
EXPENDITURE
APPROPRIATIONS
(EXP + ENDG BAL
GENERAL FUND
$61,072,125
$61,072,125
STREET FUND
7,042,050
7,042,050
ARTERIAL STREET FUND
-0-
-0-
TRAILS & PATHS FUND
48,000
48,000
Ordinance 10- Adopting 2011 Budget Page 1 of 3
HOTEL/MOTEL FUND
500,000
500,000
DEBT SERVICE LTGO DEBT SERVICE
LTGO 03
685,000
685,000
CAPITAL PROJECTS FUND
1,013,598
1,013,598
SPECIAL CAPITAL PROJECTS FUND
1,021,069
1,021,069
STREET CAPITAL PROJECTS FUND
8,437,307
8,437,307
MIRABEAU POINT CAPITAL FUND
-0-
-0-
STREET CAPITAL IMPROV. 2011+
500,000
500,000
CD BLOCK GRANT FUND
-0-
-0-
CAPITAL GRANTS FUND
55,000
55,000
BARKER BRIDGE FEDERAL FUND
-0-
-0-
STORMWATER MANAGEMENT FUND
3,632,000
3,632,000
PARKS CAPITAL PROJECTS FUND
1,959,036
1,959,036
EQUIPMENT R &R FUND
CITY FACILITIES REPLACEMENT
909,000
1,629,000
909,000
1,629,000
RISK MANAGEMENT FUND
319,000
319,000
RESERVES:
CIVIC FACILITIES
4
4,040,000
CENTERPLACE
353,000
353,000
SERVICE LEVEL
5,464,000
5,464,000
WINTER WEATHER
505,000
505,000
TOTAL ALL FUNDS
$99,184,185
$99,184,185
The total balance of all funds appropriated for the year 2011 is $99,184,185
Section 2. Creating Fund 311 There is hereby created Fund 311, Street Capital
Improvements 2011+ which will be used only after the city council has been notified and has formally
approved disbursements. Said improvements can only be for city match on capital street projects or on
street preservation capital projects, with or without grants from the state or federal government.
Ordinance 10- Adopting 2011 Budget Page 2 of 3
DRAFT
Section 3. Transmittal of Budget. A complete copy of the budget as adopted, together with
a copy of this Ordinance shall be transmitted by the City Clerk to the Division of Municipal Corporations
in the Office of the State Auditor and the Association of Washington Cities.
Section 4 . Severability If any section, sentence, clause or phrase of this ordinance shall be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or
phrase of this ordinance.
Section 5 . Effective Date This Ordinance shall be in full force and effect five (5) days after
the date of publication of this Ordinance or a summary thereof in the official newspaper of the City.
PASSED by the City Council this day of October 2010.
Thomas E. Towey, Mayor
ATTEST:
Christine Bainbridge, City Clerk
Approved As To Form:
Office of the City Attorney
Date of Publication:
Effective Date:
Ordinance 10- Adopting 2011 Budget Page 3 of 3
City of Spokane Valley
DRAFT BUDGET
City of Spokane Valley, Washington
Annual Budget
For the Fiscal Year
January 1, 2011 Through December 31, 2011
CITY OF SPOKANE VALLEY - 2011 BUDGET
TABLE OF CONTENTS
Budget Message
Councilmembers & Staff
City Manager's Budget Message
.................................................... ............................... 1
.................................................... ............................... 3
Budget Guide
About the Budget & the Budget Process
Spokane Valley Budget Principles
Basis of Accounting and Budgeting
Explanation of Revenue Sources
.................................................... ............................... 11
.................................................... ............................... 14
.................................................... ............................... 15
.................................................... ............................... 17
Budget Summary
......................................................... ..........................23 -30
Expenditures
General Fund
All Other Funds
......................................................... ..........................31 -58
......................................................... ..........................59 -72
City Profile & Other Budget Information
Capital Expenditures
FTE Count by Year
2010 Workforce Comparison
Employee Salary Schedule
73
74
75
76
Multi -Year Financial Plan for the Street Fund
Multi -Year Financial Plan for General Fund
77
78
Glossary........................................................ ............................... 79
♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦ ♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦
CITY OF SPOKANE VALLEY
City Council Members
Thomas Towey, Mayor
Position #7
Gary Schimmels, Deputy Mayor
♦ Position 94
i Brenda Grassel Dean Grafos i
Position #1 Position #2
Rose Dempsey Bob McCaslin
Position 93 Position #5
William Gothmann
♦ Position 46
i Staff
Mike Jackson, City Manager
Vacant, Deputy City Manager
Ken Thompson, Finance Director
Kathy McClung, Community Development Director
Mike Stone, Parks & Recreation Director
Neil Kersten, Public Works Director
Cary Driskell, Acting City Attorney
Christine Bainbridge, City Clerk
♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦ ♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦
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♦ s
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City Manager's Budget Message
Annual Budget For
Fiscal Year 2011
Dear Citizens, Mayor and City Council of Spokane Valley:
In the midst of economic decline and uncertainty, I know the City Council and out citizens are
concerned about the ability of Spokane Valley to balance the 2011 Budget. I am also keenly
aware that our citizens seek financial stability and long -term sustainability for our City. The
bottom line is the City can balance its budget through 2014 and into the foreseeable future.
Achieving this in a down- trending economy requires the judicious use of reserves coupled with
reductions in expenditures, The spending plan proposed in this budget provides a solid fiscal
foundation for the City with a wide margin of financial safety for the community.
On Tuesday, July 13, 2010, the Council devoted an entire day to a budget workshop. The City's
draft general fund budget was reviewed line by line and the impacts of proposed reductions were
discussed in detail. The staff and Council solidified the basic fiscal policies which will determine
the 2011 Budget and guide future spending practices.
The fiscal policies are not to be taken lightly; they will ensure that the City can continue to
balance the General Fund Budget indefinitely. If the economy does not improve and revenues
decline or remain flat, adherence to the fiscal policies will trigger additional budget reductions.
Fiscal Policies
Financial Management --- The City proposes to.
1. Maintain basic service levels with reduced resources
2. Minimize personnel costs /overhead by continuing to contract for many services
3. Continue the 6 -year Business Plan process
4. Leverage City fiends with grant opportunities
5. Minimize City debt with pay as you go philosophy
• The State of Washington sets the maximum level of allowable debt for cities
based on assessed value of property. The City of Spokane Valley currently
utilizes only 1.63% of its allowable debt capacity — which is extremely low debt.
Financial Objectives - The City's financial objectives through 2014 are:
1. Maintain a minimum general fund ending balance of 15% of revenues through 2014
2. Maintain the Service Level Stabilization Fund at the current level of $5.4 million
through 2014
Commitment — By committing to these objectives, the City will ensure financial sustainability
through 2014 and into the future. The City can achieve this by:
1. Reducing 2010 General Fund Expenditures by 3%
2. Cutting future (beginning in 2011) General Fund expenditures by at least 3%
Challenges — Beyond the General Fund, the City of Spokane Valley has three primary financial
concerns:
1. Funding Street Capital projects
2. Funding the Street Preservation Plan to maintain City streets
3. Funding Parks Capital projects
As noted in the Multiyear Financial Forecast included in this budget, the City is relying on
ending fund balance /reserves to offset the projected decline in revenues through 2014. During
each budget cycle, the City will review the reserve balance and determine if additional budget
cuts will be more judicious than subsidizing the general fund through reserves.
Budget Highlights
The 2011 Budget recognizes the economic realities of our times and the necessity to continue to
operate within its financial means. The budget process has been used to reinforce the City's
commitment to delivering its core services in a cost effective manner. A summary of key budget
highlights for review by the Council and community follows:
Budget Reductions: Our 2011 General Fund budget is 5% less than the February
of 2010 multiyear projections for the 2011 General Fund; and about 1.1%
($385,000) less than the 2010 General Fund budget. The combined savings
resulting from curtailed spending in 2010 (estimated at $1 million) and reductions
to the 2011 budget (estimated at $1.8 million) total about $2.8 million.
Staff Reductions
Staffing levels are reduced by 9.5 full -time and 2 temporary unfilled positions.
Breakdown by Department and position is as follows:
a. Finance — Accounting Technician (1)
b. Deputy City Manager — Administrative Assistant (1)
c. City Manager — Temporary Intern (1)
d. Legal — Temporary Intern (1)
e. Community Development - Assistant Engineer (1)
Engineering Technician — (1) Assistant Planner (,5)
Building Inspector 11 (1) Construction Inspector (1)
f. Public Works Street Fund — Assistant Engineer — Traffic (1)
g. Parks and Recreation — Custodian (2) (Positions removed but cost
remains due to contracted janitorial services)
In addition to the staff reductions, employees who are not represented by the
union - Local 270 -V AFSME - will not receive a 2.5% Cost of Living Adjustment
in 2011.
Street Reserves: A $500,000 transfer from the Civic Facilities Fund to a
construction fund for street preservation projects is included in the 2011 budget.
This is a reserve fund to initiate savings for street projects and would require
council action for future expenditure.
Property Trrx Reduction: The City of Spokane Valley will reduce its property
Tax levy by $100,000 in 2011. This decrease in the City's property tax levy is in
recognition that the City understands the difficult financial times faced by our
citizens.
Decline and Flat Growtl& Horizon: Revenue projections for the 2011 fiscal year
have identified an ongoing decrease in sales tax receipts estimated at a $400,000
decrease from 2010 budgeted. Sales tax is the city's most significant source of
revenue. The City's six -year financial forecast shows flat or slow revenue
growth beyond 2011; however, those estimates will fluctuate according to
changing trends in the economy, There was also a decline in Real Estate Excise
Tax (BEET) which the City has used to match grant projects in streets and parks.
Moderate Grojvth in Current Operational Expenses: Investing in the essential
core services identified by the Council and community creates baseline costs,
Similar to the trend in most jurisdictions, costs and demands for service are
growing while tax revenues are decreasing. Even with a relatively small city
staff, quality service delivery requires ongoing investment in basic capacity to
provide efficient operations. Moderate as it may be, operational expenses cannot
continue to increase during declining or flat revenue. The City can either
subsidize operational expenses with reserves, or husband their reserves and make
additional budget reductions.
Notable 2011 Budget Items Include:
• The creation/construction of Greenacres park at Long and Boone.
• The addition of a Maintenance and Construction Inspection position to be
shared by the Street and Storm Water Funds (Even though the focus ivas on
reducing the number ofpositions, this position is considered critical to snow
removal and other construction and storm water functions.)
• Setting aside $100,000 for future public employee retirement costs in
anticipation of increasing state retirement fund charges to public employers.
• Continued Shoreline Master Program work as required by state law.
Public Safety Costs: In 2011, Police, Court and Jail related services will cost
$22,179,879 —an amount equal to 204% of anticipated property tax
collections for the entire year. Council has made a commitment not to
reduce public safety service levels and associated costs in 2011.
Challenges:
Declining Grants and Declining Matching Funds: City staff actively pursues
funding commitments from other sources to help pay the cost of needed capital
improvements— roads, bridges and parks —that benefit the community. The 2010
capital construction program totaled $27,524,084 with $22,109,142 (80 %) coming
from outside sources. The 2011 budget projects a total capital construction
budget of $11,937,143 with $6,042,643 (51 %) coming from outside sources. The
difference is primarily due to less state and federal money being available for
street projects.
When the City applies for state and federal grants, the City must provide its share
(match) for these projects. In the past, Real Estate Excise Tax was used for most
of the City match. However, during the last three years, this tax has declined
from $2.2 million to $1 million, leaving a shortage of local match on these
projects. Depending on availability of Federal, State and Local grants, the City
anticipates a shortfall of matching funds in the $1.5 - $3.0 million range.
Local Street Maintenance Combination of Funding: This fund derives its
revenues from an allocation of the State Motor Fuel Tax distributed to cities and
towns, and a 6% city tax on telephone use, estimated in 2011 at $1,875,000 and
$3,000,000 respectively. There is also an anticipated $2,155,000 Beginning Fund
Balance that will carry over into 2011. Therefore, the combination of Fuel Tax
and Telephone Utility Tax is able to meet the ongoing need for these funds to pay
for street maintenance activities like snow plowing, pothole repair, resurfacing
eroded lanes, sweeping, weed control, street lighting, traffic signals and a variety
of other repairs /improvements,
While Fuel Tax and Telephone Utility Tax cover annual street maintenance, they
do not provide for implementation of the Street Master Plan and therein lies the
challenge.
In an attempt to determine how best to keep the surfaces and bases (underground
support) of roads in proper condition, a Street Master Plan was prepared that
itemizes the positive and negative conditions of our city street system, and
identifies the repair needs and costs associated with maintaining our 437 miles of
roadway. The report details the need for an additional annual investment of
$4.3 million in street preservation work to keep the street system from
deteriorating and triggering much more expensive repair work in the future.
The Current Fiscal Year in Review
The City experienced a significant change in elected leadership with four new council members.
With assistance from the local business community, the City began televising Council meetings.
Residents and business people continue to provide city officials with their views on the broad
range of issues related to economic development and land use regulations. A series of public
meetings, Planning Commission meetings and Council actions were set in motion to review the
SpraguelAppleway Revitalization Plan (SARP), A number of Text Amendments were made and
the entire SARP plan was placed on the annual Comprehensive Plan Review docket for further
consideration. A new City website was launched with significantly improved features including
public access to a searchable electronic database of records such as council agendas and minutes,
city contracts and other City documents. A new Citizen Request System was also implemented
to track citizen input and provide a tracking number so the public can check on the progress of
their request or issue.
The City Council welcomes public comments and works to balance the various interests
expressed when enacting ordinances intended for the protection and enhancement of the quality
of life in Spokane Valley. City representatives embrace continuous public participation, attend
to a heavy workload, and take pleasure in achieving results that affect the community in positive
ways. A review of the major events and accomplishments of 2010 reveals the following:
• Four new City Council members took office in 2010.
• Discovery Playground at Mirabeau Point Park was completed.
• Council, with local business support, began televising council meetings.
• Funds were utilized from the Civic Facilities Fund to pay for full width paving and paving
of gravel roads in conjunction with the County sewer projects in Spokane Valley.
• Council approved the purchase of a new snowplow and a loader for the snow removal
program, Council also requested that staff fully explore the options for a city -owned street
and storm water facility.
• Construction of a picnic shelter was started in Terrace View Park.
• A new Law Enforcement Interlocal Agreement with Spokane County was approved.
• The Barker Bridge rehabilitation was completed at a cost of $11.6 million.
• The Sprague /Sullivan intersection was reconstructed and reopened in only three weeks.
• A systematic review of the Sprague /Appleway Revitalization Plan was initiated,
• Spokane Valley agreed to assist Airway Heights, for a fee, with plan reviews.
• Spokane Valley resident Peggy Doering was named Citizen of the Year by Washington
Recreation and Park Association.
• Several new businesses located in Spokane Valley in 2010.
• The 2010 summer Council /Staff Retreat was devoted entirely to the 2011 budget.
The Budlgetfor Fiscal Year 2011
Balanced Budget Adopted:
One of the most important tests of fiscal management is the ability of a municipal enterprise to
maintain basic services during an economic downturn. The creation and maintenance of financial
reserves since incorporation have served their intended purpose and provided the opportunity for
Spokane Valley to sustain critical public services during the turbulent economic conditions of
2010. The 2011 budget reflects a continuation of service delivery capabilities during difficult
and uncertain economic times.
The 2011 budget is in balance. Expenses have been balanced with known or reasonably
predictable revenues. The budget is designed to maintain the healthy, positive fund balance at
year end that provides for the city's cash flow needs without costly borrowing. In pursuit of
fiscal responsibility, special attention was given to limiting the growth in new programs and
financial commitments while City revenue and expenditure patterns further fluctuate with the
economy. This approach allows available resources to be put toward sustaining services that are
consistent with the City Council's priorities for 2011 and beyond.
Since incorporation, this City has taken a conservative approach to adding new staff. Spokane
Valley continues to have the lowest employee count of any Washington city with 50,000 or more
in population. A 2010 Work Force Comparison chart is included in the budget document. As we
approach the new fiscal year, the provision made for additional new employees is minimal at one
fulltime equivalent position in the 2011 budget (as noted in the Budget Highlights). By all
comparisons, the City of Spokane Valley is a lean, productive City government.
Major Goal Statements for 2011:
The 2011 budget reflects the distribution of resources consistent with the Council's core services
priorities. The following goals, some of which are continued from 2010, represent broad areas of
concentration important to the well being of the community:
Council Budget Goals for 2011
1. Continue monitoring wastewater issues including governance of wastewater facilities, and
pursuit of the most efficient and economical methods to ensure the continuation of wastewater
discharge licenses.
2. Re- evaluate regulations specified in the Sprague /Appleway Revitalization Plan as adopted
and amended by City Council.
3. Develop a Shoreline Master Program to provide appropriate regulatory protection for waters
of statewide significance as required by state statute.
4. Pursue a legislative capital budget request for state funding for the acquisition of parkland
adjacent to the Park Street Pool.
5. Develop and implement a multi -year winter . roads maintenance plan including
availability, costs and effects of private sector vendors performing winter road maintenance for
the City.
6. Explore a range of options for a City Hall
Future Concepts:
The budget process is not static and Council, the citizens, and staff must remain vigilant to watch
for economic trends that impact current forecasts. Even as we adopt a 2011 budget, we must
keep in mind the firture economic opportunities and threats that may impact our multi -year
forecast. An example of potential impacts and adaptive future concepts are as follows:
• A commitment by Management to review all vacant positions prior to filling them. (In
some cases, positions must be filled quickly due to workload.)
By all indications, the economic recovery of the U.S. and its collective states, counties
and cities will be a slow and deliberate process. The City of Spokane Valley's Multi -Year
Financial Forecast does not predict measureable growth in property tax or sales tax
revenues through 2014.
In order to balance the budget, the Multi -Year Forecast predicts an annual reliance on
spending down our "savings" in the form of General Fund Carry Over. As currently
depicted, the Carry Over would increase slightly in 2011 and then decrease by about $2,8
million each year through 2014 leaving a balance at that time of $10.8 million. However,
ongoing reliance on savings to pay for day to day operations is not sound fiscal policy, It
is anticipated that reliance on Carry Over will be reduced in future years which will
require the City to more closely balance current year revenues with current year
expenses. If fixture revenues do not increase, this may result in additional reductions to
programs and services.
• Because they represent about 63% of the General Fund budget, achieving future budget
reductions without impacting Law Enforcement and other Public Safety services will be
challenging.
• The City anticipates $1.67 million in State Shared Revenues for 2011. Two ballot
initiatives related to State liquor store sales are proposed in 2010. If passed, these
initiatives could significantly reduce State Shared Revenues. If this were to occur, the
City would likely make adjustments in the 2012 budget process to compensate for the
reduction.
Acknowledgments:
I would like to acknowledge the City Council and the Staff for a long history of conservative
spending and prudent fiscal planning. The City of Spokane Valley is in an enviable position in
relation to other Federal, State and local entities. We are not facing 2011 budget shortfalls.
Although we must continue to budget and spend wisely, we do not have to make drastic cuts in
services to balance our 2011 budget. By saving and conserving the taxpayers' money, and by
adopting prudent long -term fiscal policies, the City can balance its budget for many years to
come. This is something which is easy to say, but hard to do. Even harder is to reduce property
taxes in the face of declining revenues, an unprecedented action for this City. However, the City
Council felt this reduction was important to reflect to the citizens' that we are a City that
understands and appreciates the difficult economic times we all face together.
Finally, I would like to say how rewarding it has been to work with the City Council and the staff
in developing the budget — and achieving substantial reductions. The City Council and the
Finance Committee has set a path to ensure the long -term financial sustainability of the City. The
management staff and employees have worked together to develop Business Plans and 2011
budget recommendations that achieve Council's goal of sustainability. We have shown that even
in difficult financial times, we can work together as an organization in the best interest of the
citizens.
Mike J
City M
Itt
Spokane`
jUalley
TO:
FROM:
DATE:
11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206
509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhatt@spokanevalley.org
City Manager and Members of Council
Ken Thompson, Finance & Administrative Services Director
July 30, 2010
SUBJECT: About the Budget and the Budget Process
The budget includes the financial planning and legal authority to obligate public funds. Additionally, the
budget provides significant policy direction by the City Council to the staff and community. As a result,
the City Council, staff and public are involved in establishing the budget for the City of Spokane Valley.
The budget provides four functions:
1. A Policy Document
The budget functions as a policy document in that the decisions made within the budget will reflect the
general principles or plans that guide the actions taken for the future. As a policy document, the budget
makes specific attempts to link desired goals and policy direction to the actual day -to -day activities of
the City staff.
2. An Operational Guide
The budget of the City reflects its operation. Activities of each City function and organization have been
planned, debated, formalized, and described in the following sections. This process will help to maintain
an understanding of the various operations of the City and how they relate to each other and to the
attainment of the policy issues and goals of the City Council.
3. A Link with the General Public
The budget provides a unique opportunity to allow and encourage public review of City operations. The
budget describes the activities of the City, the reason or cause for those activities, future implications,
and the direct relationship to the citizenry.
4. A Legally Required Financial Planning Tool
The budget is a financial planning tool, which has been its most traditional use. In this light, preparing
and adopting a budget is a State law requirement of all cities as stated in Title 35A of the Revised Code
of Washington (RCW). The budget must be adopted as a balanced budget and must be in place prior to
the beginning of the City's fiscal year. The budget is the legal authority to expend public moneys and
controls those expenditures by limiting the amount of the appropriation at the fund level. The revenues
of the City are estimated, along with available cash carry - forward, to indicate funds available. The
budget takes into account unforeseen contingencies and provides for the need for periodic adjustments.
I`l
Year 2011 Budget Process
The City of Spokane Valley operates on a calendar year basis. It utilizes an incremental budgeting
approach that assumes, for most functions of government, that the current year's budget is indicative of
the base required for the following year. Any increases are incremental and based on need defined by
the organization's budget policies, emerging issues, Council goals, and available resources.
The formal budget planning begins in 2010 with discussions between the City Manager and City
Council during a retreat. Following the retreat, the City Manager and the Department Directors prepare
the preliminary budget based upon the City Council priorities. The City Council reviews the preliminary
budget beginning in August.
In June, departments prepare requests for new staff, programs, or significant increases to their current
year budget that will address emerging issues and other operational needs. In their requests, the
departments identify the problem that they are trying to address, the recommended solution,
implementation plan, projected cost and expected outcomes. The Finance Department and City
Manager conduct an analysis of the departmental base budgets and the revenue outlook for the coming
year to determine the availability of funds for any new initiatives. During May and June, the
departments also develop their budgets. These budget requests are submitted to the Finance Department
by the middle of May.
In early July, the City Manager reviews each department's budget requests and develops a preliminary
budget recommendation.
As mandated by RCW 35A.33.135, the first requirement is that the Finance Director submit estimated
revenues and expenditures to the City Council on or before the first Monday in October. The
preliminary budget is presented to the City Council in September. Public hearings are held to obtain
taxpayers' comments, and revisions as applicable, are made. The Council snakes its adjustments to the
preliminary budget and adopts by ordinance a final balanced budget no later than December 31. The
final operating budget as adopted is published, distributed, and made available to the public during the
first three months of the following year.
After the budget is adopted, the City enters a budget implementation and monitoring stage. Throughout
the year, expenditures are monitored by the Finance Department and department directors to ensure that
funds are within the approved budget. Finance provides financial updates to the City Council to keep
them current with the City's financial condition. Any budget amendments made during the year are
adopted by City Council ordinance.
The City Manager is authorized to transfer budgeted amounts within a fund; however, any revisions that
alter the total expenditures of a fund, or that affect the number of authorized employee positions, salary
ranges or other conditions of employment must be approved by the City Council.
When the City Council determines that it is in the best interest of the City to increase or decrease the
appropriation for a particular fund, it may do so by ordinance adopted by Council after holding one
public hearing.
IrA
Significant Changes to the 2011 Budget
A review of the 2011 preliminary budget reveals the following significant changes:
Revenues
1. Sales Tax receipts for 2011 have been estimated at $16.2 Million, a reduction of about $400,000
from 2010 budgeted receipts. Citizens are tightening their financial belts as concerns relating to
jobs, retirement plans, and home equity have slowed the economy.
2. A slowing of real estate sales has reduced Real Estate Excise Tax receipts to
$1,000,000 /year which are used for capital projects.
3. While not a "significant" change, it is important to note the City of Spokane
Valley property tax rate is expected to be near $1.54/$1,000 of assessed value.
This is the second lowest rate of all cities in Spokane County.
4. Fines/Forfeitures and state shared revenue have been increased $200,000 each.
5. A small decrease in the property tax levy ($100,000) has been proposed.
Expenditures
1. The 2011 budget anticipates the following for winter street maintenance in the street fund:
• Operation/Maintenance of 7 plows /trucks
• Lease and improve Street /Stormwater maintenance facility $65,000
• One additional employee (Construction Inspector) shared by the Street and
Stormwater funds.
2. A serious shortage of funds to use as match on federal and state grants for parks and street capital
projects may reduce the amount of improvements made in these areas during 2011. A new
revenue source would help capture these state and federal dollars for local capital improvements.
3. $100,000 has been set aside for a possible increase in state retirement costs. This set aside will
offset future rate increases.
4. Approved but unfilled positions have been deleted from the budget as a cost saving measure.
5. Departments were asked to reduce their 2010 budget by 3% and to propose 3% reductions in
projected 2011 expenditures. These approaches are intended to slow growth in expenditures to
preserve a more stable financial future. This has resulted in a 2011 budget that is expected to be
less than the 2010 budget.
13
City of Spokane Valley
Budget Principles
Department directors have primary responsibility for formulating budget
proposals in line with City Council and City Manager priority direction, and for
implementing them once they are approved.
The Finance Department is responsible for coordinating the overall preparation
and administration of the City's budget. This function is fulfilled in compliance
with applicable State of Washington statutes governing local government
budgeting practices.
The Finance Department assists department staff in identifying budget problems,
formulating solutions and alternatives, and implementing any necessary corrective
actions.
Interfund charges will be based on recovery of costs associated with providing
those services.
Budget adjustments requiring City Council approval will occur through the
ordinance process at the fund level prior to fiscal year end.
The City's budget presentation will be directed at displaying the City's services
plan in a Council /constituent- friendly format.
The City will strive to maintain equipment replacement funds in an amount
necessary to replace the equipment at the end of its useful life. Life cycle
assumptions and required contributions will be reviewed annually as part of the
budget process. New operations in difficult economic times may make it difficult
to fund this principle in some years.
14
BASIS OF ACCOUNTING AND BUDGETING
Accounting
Accounting records for the City are maintained in accordance with methods prescribed
by the State Auditor under the authority of the Revised Code of Washington (RCW),
Chapter 43.09.20, and in compliance with generally accepted accounting principles as
set forth by the Governmental Accounting Standards Board.
Basis of Presentation - Fund Accounting
The accounts of the City of Spokane Valley are organized on the basis of funds, each of
which is considered a separate accounting entity. Each fund is accounted for with a
separate set of double -entry accounts that comprise its assets, liabilities, fund equity,
revenues and expenditures or expenses, as appropriate. The City's resources are
allocated to and accounted for in individual funds depending on their intended purpose.
The following are the fund types used by the City of Spokane Valley:
Governmental Fund Types
Governmental funds are used to account for activities typically associated with state
and local government operations. All governmental fund types are accounted for on a
spending or "financial flows" measurement focus, which means that typically only
current assets and current liabilities are included on related balance sheets. The
operating statements of governmental funds measure changes in financial position,
rather than net income. They present increases (revenues and other financing sources)
and decreases (expenditures and other financing uses) in net current assets. There are
four governmental fund types used by the City of Spokane Valley:
General Fund
This fund is the primary fund of the City of Spokane Valley. It accounts for all financial
resources except those required or elected to be accounted for in another fund.
Special Revenue Funds
These funds account for revenues that are legally restricted or designated to finance
particular activities of the City of Spokane Valley. Special Revenue funds include the
Street Fund, Arterial Street Fund, Trails & Paths Fund, Hotel /Motel Fund, CenterPlace
Operating Reserve Fund, Service Level Reserve Fund, Civic Facilities Reserve Fund,
and Winter Weather Reserve Fund.
Debt Service Funds
These funds account for financial resources which are designated for the retirement of
debt. Debt Service Funds are comprised of the Debt Service LTGO 03.
Capital Project Funds
These funds account for financial resources, which are designated for the acquisition or
construction of general government capital projects. Capital Project Funds include the
Capital Project Fund, Special Capital Projects Fund, Streets Capital Projects Fund,
I�
CDBG Fund, Capital Grants Fund, Barker Bridge Federal Grant Fund, and Parks
Capital Projects Fund.
Proprietary Fund Types
Proprietary funds are used to account for activities similar to those found in the
private sector where the intent of the governing body is to finance the full cost of
providing services, including depreciation, which based on the commercial model
uses a flow of economic resources approach. Under this approach, the operating
statements for the proprietary funds focus on a measurement of net income
(revenues and expenses) and both current and non - current assets and liabilities are
reported on related balance sheets. Their reported fund equity (net total assets) is
segregated into contributed capital and retained earnings components. As described
below, there are two generic fund types in this category:
Enterprise Funds
These funds account for operations that provide goods or services to the general
public and are supported primarily by user charges. The Stormwater Management
Fund is included in this group of funds.
Internal Service Funds
These funds account for operations that provide goods or services to other
departments or funds of the City. The Equipment Rental and Replacement Fund and
Risk Management Fund are included in this group of funds.
Basis of Accounting
Basis of accounting refers to when revenues and expenditures are recognized in the
accounts and reported in the financial statements. The City of Spokane Valley uses
a modified accrual basis of accounting. Modified accrual recognizes revenues when
they become both measurable and available to finance expenditures of the current
period. The basis of accounting for enterprise and internal service funds is full
accrual. The appropriate basis is used throughout the budgeting, accounting, and
reporting processes. Full accrual is a method of accounting that matches revenues
and expenses with the period to which they relate, rather than focusing on actual
cash flows.
In this method, for example, an asset is depreciated as it is "used up," and the
expense is recognized in periodic increments, rather than assuming the asset holds
its value until it is actually disposed of. However, since the focus of budgeting is on
the revenues and expenditure accounts, depreciation and amortization are not
considered budgetary accounts, and are excluded from the budgeting system.
Budgets and Budgetary Accounting
Annual appropriated budgets are adopted for all funds. These funds are budgeted on
the modified cash basis of accounting. The financial statements include budgetary
compari sons for those funds.
Budgets are adopted at the fund level that constitutes the legal authority for
expenditures. Annual appropriations for all funds lapse at the fiscal period end.
II:
EXPLANATION OF MAJOR REVENUE SOURCES
GENERAL FUND REVENUES
Property Tax Revenue
Property taxes play an essential role in the finances of the municipal budget. State law limits the
City to a $3.60 levy per $1,000 assessed valuation, deducting from there the levy of $1.50 by the
Spokane County Fire Districts #1 and #8, along with deducting $0.50 for library levies, which
leaves the City with the authority to levy $1.60 for its own purposes. The levy amount must be
established by ordinance by November 30th prior to the levy year.
Local Retail Sales and Use Tax
The local retail sales and use tax is comprised of two separate .5% options with the County
receiving 15% of each .5 %. After deducting .01% as a County administrative fee, the City's
effective rate is .84 %.
Local Criminal Justice Sales Tax
Local Sales Tax for Criminal Justice funding is to be used solely for criminal justice purposes,
such as the City's law enforcement contract. This tax is authorized at 1 /10 of 1% of retail sales
transacted in the County. Of the total amount collected, the State distributes 10% to the County,
with the remainder being distributed by population to the cities and the unincorporated areas of
the County.
Local Public Safety Sales Tax
Beginning in 2005, an additional .1% voter approved increase in sales tax was devoted to public
safety purposes. This final .1% was approved by the voters again in August 2009.
Gambling Tax Revenues
Gambling tax revenues must be spent primarily on law enforcement purposes pertaining to
gambling. Funds remaining after necessary expenditures for such enforcement purposes may be
used for any general government purpose.
Gambling taxes are to be paid quarterly to the City, no later than the last day of January, April,
July and October. The City imposes a tax on the following forms of gambling at the following
rates: Bingo (5% gross, less prizes); Raffles (5% gross, less prizes); Games (2% gross, less
prizes); Card playing (10% gross).
Leasehold Excise Tax
Taxes on property owned by state or local governments and leased to private parties (City's
share).
Franchise Fees
Cable TV is the only franchise fee levied in the City at a rate of 5% of gross revenues. This is a
fee levied on private utilities for the right to use city streets, alleys, and other public properties.
State - Shared Revenues
State - shared revenues are received from liquor sales, and motor vehicle excise taxes. These
taxes are collected by the State of Washington and shared with local governments based on
17
population. State - shared revenues are distributed on either a monthly or quarterly basis,
although not all quarterly revenues are distributed in the same month of the quarter.
The 2010 population figure used in the 2011 Preliminary Budget is 90,210 as determined by the
Office of Financial Management for Washington State. This figure is important when
determining distribution of State shared revenues on a per capita basis.
Liquor Board Profits and Liquor Excise Tax
Cities receive a share of both liquor board profits and liquor excise tax receipts. The profits are
distributed on the last day of March, June, September, and December. The excise portion is
distributed on the last day of January, April, July, and October. To be eligible to receive these
revenues, a city must devote at least two percent of the distribution to support an approved
alcoholism or drug addiction program. Initiatives, scheduled to appear on the ballot in
November of 2010, may significantly reduce these revenues to the City.
Service Revenues
Fees are charged for services rendered by the City of Spokane Valley. Most of the fees in the
General Fund are construction inspections and permits related to services such as planning,
zoning and building.
Fines and Forfeitures
Fines and penalties are collected as a result of Municipal Court rulings and other miscellaneous
rule infractions. All court fines and penalties are shared with the State, with the City, on
average, retaining less than 50% of the amount collected.
Recreation Program Fees
The Parks and Recreation Department charges fees for selected recreation programs. These fees
offset direct costs related to providing the program.
CenterPlace Fees
The Parks and Recreation Department charges fees for use of CenterPlace. Uses include
regional meetings, weddings, receptions and banquets. Rental rooms include classrooms, the
great room and dining rooms.
Investment Interest
The City earns investment interest on sales tax, property tax, and fund investments.
OTHER FUND REVENUES
STREET FUND
Motor Vehicle Fuel Excise Tax (gas tax)
The City receives gas tax based on population. Gas tax must be spent on streets. The City
expects to receive approximately $21 per capita in motor vehicle fuel excise tax (gas tax) in
2011. The gas tax has decreased each year for several years. The higher cost of gasoline has
resulted in users cutting back on the amount they buy which ultimately reduces the tax received
by the City.
18
Telephone Utili . Tax
The City of Spokane Valley levies a 6% telephone utility tax. Companies providing this service
pay this tax to the City monthly. Telephone tax has been estimated at $3 million for 2011.
TRAILS & PATH FUND
A small percentage of the City's gas tax must be set aside for capital expenditures on trails and
paths. This money will likely accumulate for several years until adequate dollars are available
for a project.
HOTEL/MOTEL FUND
This fund receives all revenue resulting from the Hotel/Motel Tax levied upon charges made for
the furnishing of lodging by a hotel, rooming house, tourist court, motel, trailer camp and other
transient accommodations in the City. The tax rate is 2 percent of the selling price or charge
made for the lodging. It is collected and administered by the Washington State Department of
Revenue. State law requires that these taxes be credited to a special fund with limitations on use,
principally to generate tourism /convention activities that bring new visitors to our area, as
prescribed by RCW 67.28.310.
DEBT SERVICE FUND — LTGO 03
The Public Facilities District will provide funding for the debt service on CenterPlace Bonds.
The City's Capital Projects and Special Capital Projects Funds will provide funding for the debt
service on street bonds.
CAPITAL PROJECTS FUND
Under Washington State Law, RCW 82.46.010, the City is allowed to impose an excise tax on
each sale of real property at the rate of one - quarter of one percent of the selling price.
The revenue generated is used for financing capital projects as specified in the capital facilities
plan under the Growth Management Act.
SPECIAL CAPITAL PROJECTS FUND
Under Washington State Law, RCW 82.46.010, the City is allowed to impose an additional
excise tax on each sale of real property at the rate of one - quarter of one percent of the selling
price. The revenue generated is used for financing public works capital projects as specified in
the capital facilities plan under the Growth Management Act.
INTERFUND TRANSFERS
Many funds receive their revenues from other funds in the form of an interfund transfer. These
transfers may represent payments for service, an operating transfer, or a concentration of
revenues for a specific project. The following funds receive transfers from other funds.
General Fund is budgeted to receive transfers from the Street Fund and Stormwater
Management Fund in the amounts of $25,000 and $15,000, respectively.
I
Trails & Paths Fund is budgeted to receive a transfer from the Street Fund in the amount
of $8,000 which represents .42% of gas tax allocated to the City.
Street Capital Projects Fund (303) is budgeted to receive transfers from Stormwater
Management Fund, Special Capital Projects Fund (3 02) and Capital Projects Fund (301).
Debt Service Fund is budgeted to receive transfers from the Real Estate Excise 1 Tax
(301) and the Real Estate Excise 2 Tax (302) of $112,500 each.
Parks Capital Fund (3 09) will receive a $100,000 transfer from the general fund.
Risk Management Fund is budgeted to receive $319,000 from the General Fund for
employment security payments and City insurance premiums.
STORMWATER MANAGEMENT FEE:
This fee is imposed upon every developed parcel of property within the City and is an annual
charge of $21 for each single family unit and $21.00 per 3,160 square feet of impervious surface
for all other properties. These charges are uniform for the same class of customers and service
facilities. These fees are estimated to be $1,600,000 for 2011.
AOUIFER PROTECTION AREA FEES:
These are voter approved fees to assist the City in protecting the aquifer. The City expects to
receive $500,000 in 2011.
W
2011 BUDGET
Major Revenue Assumptions
1. The 2010 population figure used in the 2011 Preliminary Budget is 90,210 as
determined by the Office of Financial Management for the State of Washington.
This figure is important when determining distribution of State shared revenues on
per capita basis.
2. The 2011 estimated assessed valuation (AV) is $7.1 billion. The City's actual
assessed value will be assigned by the Spokane County Assessor.
3. Property taxes are levied based on assessed value and the City's authorized levy
rate. A rate of $1.54 per thousand dollars of assessed value is anticipated. The City
expects to collect 95% of taxes levied in 2011 realizing the remaining 5% will be
collected in the following years.
4. Franchise fees and business registrations are based on projected receipts in 2010.
5. Liquor excise taxes and liquor profits are based upon City estimates. Initiatives
scheduled for the ballot in November of 2010 may reduce these estimates significantly.
6. Fines & Forfeits are based on projected collections in 2010.
7. Building permit and land use fees are estimated by the City of Spokane Valley,
based on expected 2010 collections.
8. Real estate excise taxes are based on projected collections by the City in 2010.
9. Gas tax revenues are based on estimates by the City of Spokane Valley.
10. The Stormwater Management fee is based on an Equivalent Residential Unit (ERU)
rate of $21.
11. Aquifer Protection Fees were estimated by the City at $500,000 for 2011.
PAi
2011 BUDGET
Major Expenditure Assumptions
1. Service levels are the same or greater than provided in 2010.
2. Positions and salary ranges are based on the City's compensation and classification
plan.
3. Benefit amounts are based on the employee benefits plan.
4. The contract costs for public safety, park maintenance, aquatics and street
maintenance are based on estimates by City staff.
5. State required retirement (PERS) costs have been included. Additionally the City has set
aside $100,000 to offset future State required increases.
0
City of Spokane Valley
2011 Budget Summary
Total Resources $ 99,684,185
23
Anticipated
Estimated Beg.
Fund Balance
Fund
Fund Balance
Revenues
Expenditures
12/31/2011
001 General Fund
$ 24,600,000 $
36,472,125
$ 36,925,086
$ 24,147,039
101 Street Fund
2,155,050
4,887,000
5,383,327
1,658,723
103 Trails & Paths Fund
40,000
8,000
20,000
28,000
105 Hotel /Motel Fund
19,000
481,000
500,000
-
120 CenterPlace Operating Reserve Fund
350,000
3,000
-
353,000
121 Service Level Stabilization Fund
5,410,000
54,000
-
5,464,000
122 Winter Weather Reserve Fund
500,000
5,000
505,000
-
123 City Facilities Repair & Replacement
1,210,000
419,000
-
1,629,000
204 Debt Service LTGO 03
-
685,000
685,000
-
301 Capital Projects Fund
598,598
415,000
1,013,598
302 Special Capital Projects
606,069
415,000
1,021,069
303 Street Capital Projects
-
8,437,307
8,437,307
307 Capital Grants Fund
-
55,000
55,000
309 Parks Capital Projects Fund
1,346,036
613,000
1,959,036
-
310 Civic Facilities Capital Projects Fund
4,000,000
40,000
2,000,000
2,040,000
311 Street Capital Improvement Fund 2011+
-
500,000
500,000
-
402 Stormwater Management
1,900,000
2,232,000
2,249,645
1,882,355
501 Equipment Rental & Replacement Fund
900,000
9,000
209,000
700,000
502 Risk Management Fund
319,000
319,000
$ 43,634,753 $
56,049,432
$ 61,782,069
$ 37,902,116
$
43,634,753
Total Resources $ 99,684,185
23
City of Spokane Valley
2011 Budget
Resources by Type
General Fund
Beginning Balance
Property Tax
Sales Tax
Gambling Tax
Franchise Fees /Business Registration
State Shared Revenues
Service Revenues
Fines and Forfeitures
Recreation Program Fees
Miscellaneous, Investment Int. ,Transfers
Total General Fund
Other Funds
101 Street Fund
103 Trails & Paths Fund
105 Hotel /Motel Fund
120 CenterPlace Operating Reserve Fund
121 Service Level Reserve Fund
122 Winter Weather Reserve Fund
123 City Facilities Repair & Replacement
204 Debt Service LTGO 03
301 Capital Projects Fund
302 Special Capital Projects Fund
303 Street Capitial Projects Fund
307 Capital Grants Fund
309 Parks Capital Fund
310 Civic Facilities Capital Fund
311 Street Capital Improvement Fund 2011+
402 Stormwater Management Fund
501 Equipment Rental & Replacement Fund
502 Risk Management Fund
Total Other Funds
Total All Funds
$ 24,600,000
10,875,000
16,200,000
425,000
1,111,000
1,665,625
1,600,000
1,800,000
555,500
2,240,000
61,072,125
7,042,050
48,000
500,000
353,000
5,464,000
505,000
1,629,000
685,000
1,013,598
1,021,069
8,437,307
55,000
1,959,036
4,040,000
500,000
4,132,000
909,000
319,000
38,612,060
$ 99,684,185
24
City of Spokane Valley
2011 General Fund Resources
$ 61,072,125
Sales Tax
26.53 %�
State Shared Revenues
2.73%
Service Revenues
2.62%
Property Tax l Fines & Forfeitures
17.81% / 2.95%
Miscellaneous
7.09%
25
Beginning Balance
40.28%
City of Spokane Valley
2011 City Wide Resources
$ 99,684,185
Capital Projects Fund
17.08% I
Debt Service Fund
0.69%
Other Misc. Funds
8.53%
Street Fund
7.06%
General Fund
36.59%
Stormwater Management
Fund
4.15%
- Internal Service Funds
1.23%
Beginning Balance
24.68%
o
City of Spokane Valley
2011 Budget
Detail Revenues by Type
General Fund Revenues
Beginning Fund Balance
Property Tax
Property Tax
Property Tax - Delinquent
Sales Taxes
Sales Tax
Sales Tax - Criminal Justice
Sales Tax - Public Safety
Gambling Taxes
Punch Boards & Pull Tabs
Amusement Games
Card Games
Interest on Gambling Tax
Licenses & Permits
Business Licenses
Franchise Fees
State Shared Revenues
City Assistance State Revenue
Payment in Lieu of Taxes - DNR
Streamline Mitigation of Sales Tax
MVET Criminal Justice - Population
Criminal Justice Area #4
Criminal Justice Special Programs
DUI - Cities
Liquor Board Excise Tax
False Alarm Srvs
Liquor Board Profits
Work Study Reimbursement
Service Revenues
Building Permits
Plumbing Permits
Grading Permits
Mechanical Permits
Demolition Permits
Misc. Permits & Fees
Plans Check Fees
Service Rev. (Cry Wolf)
Planning Fees
Fines and Forfeitures
Fines & Forfeits - Traffic
Other Criminal Non - Traffic Fines
Recreation Program Charges
Activity Fees (To use a recreational facility)
Program Fees (To participate in a program)
Other
Miscellaneous
Investment Interest
Sales Tax Interest
Property Tax Interest
Police Precinct Rent
Office of Public Def -Re- Licensing Grant
Miscellaneous Revenue & Grant
Transfers
Transfer from Street Fund - Overhead
Transfer full paveback - Civic Facilities
Transfer from Civic Facilities - Street Capital
Transfer from Stormwater- Overhead
Transfer from Street Fund - Membership
Repayment from St. Fund
Transfer from Hotel /Motel - CenterPlace
Total General Fund Revenue
Total General Fund Revenue and
Beginning Fund Balance
2009
2010
2011 Proposed
Actual
Budget
Budget
$ 21,600,000
$ 19,375,000
$ 24,600,000
$ 10,282,555
$ 10,799,500
$ 10,700,000
193,196
170,000
175,000
10, 475, 751
10, 969, 500
10, 875, 000
14, 337, 595
14, 410, 000
14, 210, 000
1,260,923
1,400,000
1,200,000
724,031
790,000
790,000
16, 322, 549
16, 600, 000
16, 200, 000
92,908
70,000
70,000
9,560
2,000
2,000
624,535
343,000
343,000
8,708
10,000
10,000
735,711
425,000
425,000
86,285
80,000
90,000
967,990
1,020,000
1,021,000
1,054,275
1,100, 000
1,111, 000
10,266
-
10,000
3,966
-
3,500
372,374
90,000
372,000
19,449
19,000
19,000
129,618
124,000
130,000
74,061
71,000
74,000
29,311
16,000
29,000
438,277
430,000
410,000
865
-
-
611,859
696,600
611,859
6,207
3,400
6,266
1,696,253
1,450,000
1,665,625
819,313
722,800
722,800
33,554
35,000
35,000
1,311
5,000
5,000
80,252
92,000
92,000
5,052
5,200
5,200
117,394
100,000
100,000
274,288
250,000
250,000
-
-
100,000
317,480
290,000
290,000
1,648,644
1,500,000
1,600,000
979,779
620,000
820,000
812,851
980,000
980,000
1,792,630
1,600,000
1,800,000
205,022
584,000
205,000
423,936
66,000
350,500
628,958
650,000
555,500
137,935
300,000
100,000
49,117
60,000
50,000
51,564
51,564
50,000
30,855
-
-
55,570
149,786
325,041
561,350
200,000
25,000
25,000
25,000
1,500,000
-
-
500,000
15,000
15,000
-
34,300
30,000
15,000
355,000
150,000
-
86,963
90,000
516,263
310,000
2,040,000
$ 35,196,074
$ 35,165,850
$ 36,472,125
$ 56,796,074
$ 54,540,850
$ 61,072,125
27
City of Spokane Valley
2011 Budget
Detail Revenues by Type
Other Fund Revenues
101 Street Fund
Beginning Fund Balance
Property Taxes
Motor Fuel (Gas) Tax
Investment Interest
Utility Tax
Insurance Premiums & Recoveries
Transfer From Stormwater Fund - Facility
Miscellaneous Revenue & Grant
102 Arterial Street Fund
Beginning Fund Balance
Investment Interest
103 Trails & Paths Fund
Beginning Fund Balance
Motor Fuel (Gas) Tax
Transfer from Street Fund
2009
19,000
2011
Actual
2010
Proposed
Budget
Budget
Budget
684,762
400,000
1,617,254
1,777,000
2,155,050
36
-
-
2,018,694
1,900,000
1,875,000
10,895
10,000
12,000
3,054,472
2,800,000
3,000,000
54,000
200,000
5,400,000
122,076
712,050
-
6,823,427
7,399,050
7,042,050
360,806
-
-
32,420 40,000
8,246 - -
- 8,000 8,000
40,666 8,000 48,000
105 Hotel /Motel Fund
Beginning Fund Balance
Hotel /Motel Tax
Investment Interest
120 CenterPlace Operating Reserve
Beginning Fund Balance
Investment Interest
121 Service Level Stabilization Reserve
Beginning Fund Balance
Investment Interest
122 Winter Weather Reserve
Beginning Fund Balance
Interfund Transfer
Investment Interest
123 City Facilities Repair & Replacement
Beginning Fund Balance
Investment Interest
Interfund Transfer
258,891
19,000
19,000
423,978
380,000
480,000
1,893
1,000
1,000
684,762
400,000
500,000
346,794
347,000
350,000
2,391
3,000
3,000
349,185
350,000
353,000
5,369,979
5,350,000
5,410,000
37,022
50,000
54,000
5,407,001
5,400,000
5,464,000
145,037
-
500,000
355,000
500,000
-
5,000
5,000
500,037
505,000
505,000
807,983
825,000
1,210,000
3,065
8,000
12,000
397,000
407,000
407,000
1,208,048
1,240,000
1,629,000
28
City of Spokane Valley
2011 Budget
Detail Revenues by Type
Other Fund Revenues
Other Fund Revenues
204 Debt Service - LTGO 03
Beginning Fund Balance
Facilities District Revenue
and Special Capital Projects
301 Capital Projects Fund
Beginning Fund Balance
REET 1 - 1st .25 Percent
Investment Interest
302 Special Capital Projects Fund
Beginning Fund Balance
REET 2 - 2nd .25 Percent
Investment Interest
303 Street Capital Projects
Beginning Fund Balance
Developer Contributions
Grant Proceeds
Transfer from Block Grant
Transfer from Capital Proj. Fund 301 /REET1
Transfer from General Fund
Transfer from Stormwater Management Fund
Transfer from General Fund
Transfer from Special Capital Proj. 302 /REET2
304 Mirabeau Project
Beginning Fund Balance
Investment Interest
306 CD Block Grant Fund
Beginning Fund Balance
CDBG Grant Proceeds
307 Capital Grants Fund
Beginning Fund Balance
Capital Grant Proceeds
Transfer from Streets & Paths
Transfers from Special Capital Projects Fund
Miscellaneous /Private Development
2009
2011
Actual
2010
Proposed
Budget
Budget
Budget
419,670
440,000
460,000
186,503
210,000
225,000
606,173
650,000
685,000
2,553,389
1,553,000
598,598
544,303
380,000
400,000
15,144
15,000
15,000
3,112,836
1,948,000
1,013,598
4,787,253
230,000
606,069
543,919
380,000
400,000
16,886
2,000
15,000
5,348,058
612,000
1,021,069
73,456
-
-
45,519
200,000
-
6,947,312
7,779,000
4,738,819
-
300,000
300,000
3,937,369
1,843,000
901,095
-
50,000
-
200,000
100,000
-
1,500,000
-
200,000
897,393
11,003,656
10,572,000
8,437,307
405,370
-
-
2,655
408,025
300,000
300,000
50
1,103,772
328,490
1,749,000
68,000
29
City of Spokane Valley
2011 Budget
Detail Revenues by Type
Other Fund Revenues
308 Barker Bridae Reconstruction - Fed Grant
Private Development
Federal Grant Proceeds
Transfer from Special Capital Projects Fund
309 Parks Capital Projects
Beginning Balance
Investment Interest
State Rec & Conservation Grant Rev
Transfer from the General Fund
310 Civic Facilities Capital Projects
Beginning Balance
Investment Interest
2009
2011
Actual
2010
Proposed
Budget
Budget
Budget
26,586
-
-
58,000
1,600,000
6,631,363
1,470,000
-
286,370
239,000
27,000
6,917,733
1,767,000
4,398,015
1,346,036
518,000
1,346,036
716
5,000
13,000
790,000
200,000
500,000
1,618,562
97,000
100,000
3,755,314
820,000
1,959,036
5,792,118
5,770,000
4,000,000
39,845
57,000
40,000
311 Street Capital Improvement 2011+
Beginning Balance
Transfer from General Fund
402 Stormwater Management Fund
Beginning Fund Balance
State Grants
Stormwater Management Fee
Aquifer Protection Fees
Investment Interest
501 EaUlDment Rental & ReDlacement Fund
Beginning Fund Balance
Investment Interest
Transfer from General Fund
502 Risk Management Fund
Beginning Fund Balance
Investment Interest
Employment Security Transfers
Transfer from General Fund
Total Revenue & Beginning Fund Balance
All Other Funds
Total Revenues
Kid
500,000
-
-
500,000
2,381,156
2,771,015
1,900,000
26,586
-
-
1,706,429
1,600,000
1,710,000
-
-
500,000
14,295
27,000
22,000
4,128,466
4,398,015
4,132,000
900,805
900,000
900,000
5,273
9,000
9,000
-
10,000
-
906,078
919,000
909,000
16,734
28,000
-
107
-
-
8,000
-
230,000
222,000
319,000
246,841
258,000
319,000
59,071,387
45,838,065
38,612,060
56,796,074
54,540,850
61,072,125
115,867,461
100,378,915
99,684,185
Kid
City of Spokane Valley
2011 Budget
Expenditures by Department
General Fund
Council
$ 324,298
City Manager
1,055,906
Public Safety
22,179,880
Operations & Administrative
Deputy City Manager
559,940
Finance
1,014,342
Human Resources
236,646
Public Works
892,617
Planning & Community Development
Admin
321,049
Planning
1,023,373
Building
1,215,303
Development Engineering
669,570
Library
-
Parks & Recreation
Administration & Maintenance
948,970
Recreation
246,628
Aquatics
429,250
Senior Center
89,653
CenterPlace
1,098,911
General Government
4,618,750
Total General Fund
36,925,086
Other Funds
101 Street Fund
5,383,327
103 Trails and Paths Fund
20,000
105 Hotel /Motel Fund
500,000
120 CenterPlace Operating Reserve Fund
-
121 Service Level Stabilization Fund
-
122 Winter Weather Reserve Fund
505,000
123 Civic Facility Replacement Fund
-
204 Debt Service - LTGO 03
685,000
301 Capital Projects Fund
1,013,598
302 Special Capital Projects Fund
1,021,069
303 Street Capital Projects Fund
8,437,307
307 Capital Grants Fund
55,000
309 Parks Capital Projects Fund
1,959,036
310 Civic Facilities Capital Projects Fund
2,000,000
311 Street Capital Improvement 2011+
500,000
402 Stormwater Management Fund
2,249,645
501 Equipment Rental & Replacement
209,000
502 Risk Management Fund
319,000
Total All Funds
$ 61,782,069
01
City of Spokane Valley
2011 General Fund Expenditures
$ 36,925,086
Public Safety
60.07%
General Gov
12.51'
Legislative & Executive
3.74%
- ation & Administrative
4.90%
/orks
32
Parks & Recreations Development
7.62% 8.75%
City of Spokane Valley
2011 City Wide Expenditures
$ 61,782,069
Gen.Gov., Risk Mgmt, Equip
8.33%
Stormwater Management
Fund
[ 3,64%
iblic Safety
35.90%
Capital Projects
25.40%
Reserves, Tourism
1.63%
Street Fund
8.71%
Parks & Recreation
4.55%
Development
5.23%
Operations & Administrative
6.61%
33
City of Spokane Valley
2011 Budget
General Fund Expenditures by Department by Type
34
Wages &
Capital
Benefits
Supplies
Services
Intergovernmental
Interfund Expenditures
Total
General Fund
Legislative Branch
$ 143,718
$ 7,000
$ 173,580
$ -
$ - $ -
$ 324,298
Legislative & Executive
900,371
17,400
138,135
-
- -
1,055,906
Public Safety
-
-
-
22,179,880
- -
22,179,880
Operations & Administrative
Deputy City Manager
507,410
2,800
49,730
-
- -
559,940
Finance
944,992
6,700
62,650
-
- -
1,014,342
Human Resources
182,500
1,967
52,179
-
- -
236,646
Public Works
705,554
52,108
134,955
-
- -
892,617
Planning & Community Development
Admin
279,534
4,256
22,259
15,000
- -
321,049
Planning
796,685
10,588
141,100
75,000
- -
1,023,373
Building
999,983
40,479
101,441
65,000
8,400 -
1,215,303
Development Engineering
544,990
8,304
71,276
45,000
- -
669,570
Library
-
-
-
-
- -
-
Parks & Recreation
Parks Administration
199,420
59,100
677,250
10,000
3,200 -
948,970
Recreation
145,365
10,943
82,720
-
7,600 -
246,628
Aquatics
-
3,000
426,250
-
- -
429,250
Senior Center
74,953
5,100
9,600
-
- -
89,653
CenterPlace
367,082
70,952
336,877
-
324,000 -
1,098,911
General Government
-
52,000
622,000
2,883,000
1,061,750 -
4,618,750
Total General Fund
$ 6,792,557
$ 352,697
$ 3,102,002
$ 25,272,880
$ 1,404,950 $ -
$ 36,925,086
34
Fund: 001 General Fund Spokane Valley
Dept: 011 Legislative Branch 2011 Budget
011 -Council
This department accounts for the cost of providing effective elected representation of the citizenry in the
governing body. The Council makes policy decisions for the City and is accountable to Spokane Valley
citizens by making decisions regarding how resources are allocated, the appropriate levels of service,
and establishing goals and policies for the organization.
Accomplishments for 2010
• Continue monitoring significant wastewater issues, including governance of wastewater facilities,
enhanced citizen awareness of options for the future and pursuit of the most efficient and economical use
of allowed wastewater discharges.
On August 23rd, a DO TMDL implementation meeting was held with directors from the Washington
Department of Ecology, Idaho Department of Environmental Quality and EPA Region 10 to providing
guidance to stakeholders on the status of the process. Wastewater permits are scheduled to be issued
in draft form Summer of 2010 and become final by Spring 2011. Meeting information is available at
DOE's website.
• Implement records indexing and phase in a document imaging system City
department by City department with the goal of achieving city -wide implementation in 2010.
As of 2010, our Laserfiche Repository now includes documents from every department. There are an
estimated 21,412 documents, for a total of 421,071 pages.
• Implement and evaluate regulations specified in the Sprague /Appleway Revitalization Plan as
adopted and amended by the City Council.
Staff conducted 6 public meetings and collected comments regarding zoning and comprehensive
plan changes to the Plan. Several code amendments have resulted from the meetings.
• Develop a Shoreline Master Program to provide appropriate regulatory protection for waters
of statewide significance as required by state statute.
The Shoreline Inventory was completed and reviewed by City Council. Progress on the Shoreline regulations
was made in 2010 with adoption scheduled in 2011.
• Pursue a legislative capital budget request for state funding for the acquisition of parkland
adjacent to Park Street Pool
• The City did not receive funding in 2010 but this item is included in the Legislative Agenda 2011
• Develop and implement a multi -year winter roads maintenance plan including availability, costs
and effects of private sector vendors performing winter road maintenance for the City
Council approved continuing with the current plan and implemented the following items:
• RFP selection process for a long -term contractor will be conducted in early 2011
• Hire one additional full -time Mechanic /Operator
• Monitor future years to see if additional full -tome or part -time staff are needed
• Purchase the Waste Management Facility or other similar facility for street maintenance operations
• Purchase one additional surplus WSDOT truck/plow /sander and one new truck/plow /sander in 2010
• Pursue state funding of a demonstration project that constructs a city hall in accordance with
"living building" standards
• No progress on this goal but will carry over into 2011
Min
=und: 001 General Fund Spokane Valle}
)ept: 011 Legislative Branch 2011 Budges
011 -Council
Goals for 2011
• Continue monitoring wastewater issues including governance of wastewater facilities,
and pursuit of the most efficient and economical methods to ensure the continuation
of wastewater discharges licenses.
• Reevaluate regulations specified in the Sprague /Appleway Revitalization Plan as adopted and
amended by City Council.
• Develop a Shoreline Master Program to provide appropriate regulatory protection for waters
of statewide significance as required by state statute.
• Pursue a legislative capital budget request for state funding for the acquisition of parkland
adjacent to the Park Street Pool.
• Develop and implement a multi -year winter roads maintenance plan including
availability, costs and effects of private sector vendors performing winter road maintenance for
the City.
• Explore a variety of options relevant to a new City Hall
Budget Summary
2011
2009 2010 Proposed
Actual Budget Budget
Personnel - FTE Equivalents
Mayor 1.0 1.0 1.0
Council 6.0 6.0 6.0
Total FTEs 7.0 7.0 7.0
Budget Detail
Salaries, Wages, & Benefits $ 126,896 $ 126,978 $ 143,718
Supplies 14,435 19,500 7,000
Services & Charges 154,061 175,642 173,580
Interfund Charges - - -
Total Legislative Branch $ 295,392 $ 322,120 $ 324,298
Kb:
Fund: 001 General Fund Spokane Valley
Dept: 013 Executive & Legislative Support 2011 Budget
013 - City Manager cont.
This department is accountable to the City Council for the operational results of the organization,
effective support of elected officials in achieving their goals; fulfillment of the statutory requirements
of the City Manager, implementation of City Council policies, and provision of a communication
linkage between citizens, the City Council, City departments, and other government agencies.
Accomplishments for 2010
• Continue monitoring significant wastewater issues, including governance of wastewater facilities,
enhanced citizen awareness of options for the future and pursuit of the most efficient and economical use
of allowed wastewater discharges.
On August 23rd, a DO TMDL implementation meeting was held with directors from the Washington
Department of Ecology, Idaho Department of Environmental Quality and EPA Region 10 to providing
guidance to stakeholders on the status of the process. Wastewater permits are scheduled to be issued
in draft form Summer of 2010 and become final by Spring 2011. Meeting information is available at
DOE's website.
• Implement records indexing and phase in a document imaging system City
department by City department with the goal of achieving city -wide implementation in 2010.
As of 2010, our Laserfiche Repository now includes documents from every department. There are an
estimated 21,412 documents, for a total of 421,071 pages.
• Implement and evaluate regulations specified in the Sprague /Appleway Revitalization Plan as
adopted and amended by the City Council.
Staff conducted 6 public meetings and collected comments regarding zoning and comprehensive
plan changes to the Plan. Several code amendments have resulted from the meetings.
• Develop a Shoreline Master Program to provide appropriate regulatory protection for
of statewide significance as required by state statute.
The Shoreline Inventory was completed and reviewed by City Council. Progress on the Shoreline regulations
was made in 2010 with adoption scheduled in 2011.
• Pursue a legislative capital budget request for state funding for the acquisition of parkland
adjacent to Park Street Pool
• Develop and implement a multi -year winter roads maintenance plan including availability, costs
and effects of private sector vendors performing winter road maintenance for the City
• The City did not receive funding in 2010 but this item is included in the Legislative Agenda for 2011
Council approved continuing with the current plan and implemented the following items:
• RFP selection process for a long -term contractor will be conducted in early 2011
• Hire one additional full -time Mechanic /Operator
• Monitor future years to see if additional full -tome or part -time staff are needed
• Purchase the Waste Management Facility or other similar facility for street maintenance operations
• Purchase one additional surplus WSDOT truck/plow /sander and one new truck /plow /sander in 2010
• Pursue state funding of a demonstration project that constructs a city hall in accordance with
"living building" standards
• No progress on this goal but will carry over into 2011
37
=und: 001 General Fund Spokane Valle
Dept: 013 Executive & Legislative Support 2011 Budge
013 - City Manager cont.
Goals for 2011
• Continue monitoring wastewater issues including governance of wastewater facilities,
and pursuit of the most efficient and economical methods to ensure the continuation
of wastewater discharges licenses.
• Reevaluate regulations specified in the Sprague /Appleway Revitalization Plan as adopted and
amended by City Council.
• Develop a Shoreline Master Program to provide appropriate regulatory protection for waters of
statewide significance as required by state statute.
• Pursue a legislative capital budget request for state funding for the acquisition of parkland
adjacent to the Park Road Pool.
• Develop and implement a multi -year winter roads maintenance plan including availability, costs
and effects of private sector vendors performing winter road maintenance
for the City.
• Explore a variety of options relevant to a new City Hall
Budget Summary
2011
2009 2010
Proposed
Actual Budget
Budget
Personnel - FTE Equivalents
City Manager 1.0 1.0
1.0
City Attorney 1.0 1.0
1.0
City Clerk 1.0 1.0
1.0
Deputy City Attorney 1.0 1.0
1.0
Deputy City Clerk 1.0 1.0
1.0
Administrative Assistant - Legal 1.0 1.0
1.0
Administrative Assistant (CC) 1.0 1.0
1.0
Administrative Assistant (CM) 1_0 1_0
1_0
Total FTEs 8.0 8.0
8.0
Interns 3.0 3.5
2.0
Budget Detail (')
Salaries, Wages, & Benefits $ 815,061 $ 922,152
$ 900,371
Supplies 3,907 17,400
17,400
Services & Charges 150,609 124,290
138,135
Capital Outlay - -
-
Interfund Charges - -
-
Total Executive & Legislative Support $ 969,577 $ 1,063,842
$ 1,055,906
38
Fund: 001 General Fund City of Spokane Valley
Dept: 016 Public Safety 2011 Budget
016 - Public Safety
The Public Safety department budget provides funds for the
protection of persons and property in the city. The City contracts
with Spokane County for law enforcement, district court,
prosecutor services, public defender services, probation
services, jail and animal control services. See following page for
detail information on each budgeted section.
Judicial System - The Spokane County District Court is contracted
to provide municipal court services. The contract provides for
the services of judge and court commissioner with related support
staff. Budgeted amount also includes jury management fees.
Budgeted contract amount: $ 1,826,274
Law Enforcement - The Spokane County Sheriff's Office is
responsible for maintaining law and order and providing police
services to the community under the direction of the Police Chief.
The office provides for the preservation of life, protection of
property, and reduction of crime.
Budgeted contract amount: $ 17,980,558
Jail System - Spokane County provides jail and probation
services for persons sentenced by any City of Spokane Valley
Municipal Court Judge for violating laws of the city or state.
Budgeted contract amount: $ 837,661
Animal Control - Spokane County will provide animal control
services to include licensing, care and treatment of lost
or stray animals, and response to potentially dangerous animal
confrontations.
Budgeted contract amount:
Fines & Forfeitures State Remittance
Budgeted contract amount:
Communications
Budgeted contract amount:
Interfund Transfers
Budgeted contract amount:
Total
$ 311,783
$ 873,000
$ 273,004
$ 77,600
$ 22,179,880
KR
City of Spokane Valley
2011 Budget
016 - Public Safety
Other:
Capital Outlays /Communications
258,515
320,119
2011
Fines & Forfeitures State Remittance
2009
2010
Proposed
Animal Control Contract
Actual
Budget
Budget
Judicial System:
13,101
District Court Contract
899,817
982,937
819,345
Jury Management Contract
-
-
-
Intergovernmental Payments
34,367
-
-
Public Defender Contract
434,756
468,172
510,476
Prosecutor Contract
479,294
503,152
400,342
Pretrial Services Contract
61,860
69,125
96,111
Subtotal Judicial System
1,910,094
2,023,386
1,826,274
Law Enforcement System:
Sheriff Contract
15,732,581
16,261,741
16,797,534
Emergency Management Contract
90,538
101,402
90,233
Wages & Benefits
3,560
-
-
Operating Supplies
1,496
5,000
2,425
Repair & Maintenance. Supplies
1,954
5,000
2,425
Gas, Oil, & Tires
405
-
-
SmaII Tools & Minor Equipment
-
2,000
970
Electricity /Gas
31,736
32,000
33,213
Water
3,118
2,400
2,491
Sewer
669
800
830
Waste Disposal
3,423
2,800
2,906
Copier Maintenance
-
500
519
Law Enf. Bldg Maintenance Contract
15,239
74,200
77,012
Contingency
38,849
1,000,000
970,000
Crywolf Charges & Fees
296
-
-
ICMA Consultant Srvs
88,820
-
-
Subtotal Law Enforcement System:
16,012,684
17,487,843
17,980,558
Jail System:
Jail Contract
428,145
400,000
437,661
Jail - Geiger Corrections Center
509,490
500,000
400,000
Subtotal Jail System:
937,635
900,000
837,661
Other:
Capital Outlays /Communications
258,515
320,119
273,004
Fines & Forfeitures State Remittance
964,841
900,000
873,000
Animal Control Contract
335,537
350,920
311,783
Equip. Purchased w JAG Funds
13,101
Building & Structures
24,005
Building Replacement Costs
-
80,000
77,600
IF Transfer:Civic Facil. Replacement
80,000
-
-
Subtotal Other:
1,675,998
1,651, 039
1,535,387
Total Public Safety
20,536,411
22,062,268
22,179,880
[It
City of Spokane Valley
2011 Budgeted Contract Expenditures
18,000,000
16,000,000
14,000,000
12,000,000
10,000,000
4,000,000
2,000,000
41
District Court Public Prosecutor Pretrial Sheriff Emergency Law Enf. Bldg Jail Contract Animal
Contract Defender Contract Services Contract Management Maintenance Control
Contract Contract Contract Contract Contract
Fund: 001 General Fund Spokane Valley
Dept: 018 Operations & Administrative Services 2011 Budget
018 - Operations & Administrative Services
The Operations & Administrative Services Department is composed of three divisions,
the Deputy City Manager Division, the Finance Division, and the Human Resources Division.
As of 2007, the Legal Division costs will be included in the Executive and Legislative Support
Division.
018.013 - Deputy City Manager Division
The Deputy City Manager (DCM) supervises the Operations & Administrative Services
Department, assists the City Manager in organizing and directing the other operations of the
City and assumes the duties of the City Manager in his /her absence.
Accomplishments for 2010
• Facilitated transition to new Council
• Increased communication with citizens
• Facilitated a day -long Budget workshop
• Negotiated and executed new Law Enforcement Interlocal Agreement with Spokane County
and Spokane County Sheriff
• Drafted comparative analysis of City services
• Completed revenue analysis
• Negotiated newjail contract
• Established and implemented plan for public, educational and governmental broadcasting
• Launched new website with expanded information, online customer service features, and
improved usability
• Drafted comprehensive citywide communications plan
• Gained local, regional and national media exposure for Discovery Playground
resulting in usage by hundreds of visitors each day
Ey
Fund: 001 General Fund Spokane Valley
Dept: 018 Operations & Administrative Services 2011 Budget
018.013- Deputy City Manager Division cont.
Goals for 2011
• Draft and implement a comprehensive Public Information Plan
• Provide media training for authorized spokespersons
• Explore opportunities for economic development
• Involve all departments in implementation of a citywide comprehensive customer service
request and communications plan
• Help complete contract and purchasing procedures
• Propose service contract amendments to ease administration and allow control of costs
• Conduct biannual community survey
• Develop social media policy and train key staff toward implementation
Budget Summary
Budget Detail
Salaries, Wages, & Benefits
Supplies
Services & Charges
Capital Outlay
Interfund Charges
Total Deputy City Manager Division
$ 521,980 $ 547,874 $ 507,410
2,134 6,000 2,800
18,041 66,700 49,730
32,500 - -
$ 574,655 $ 620,574 $ 559,940
43
2011
2009
2010
Proposed
Actual
Budget
Budget
Personnel - FTE Equivalents
Deputy City Manager
1.0
1.0
1.0
Senior Administrative Analyst
1.0
1.0
1.0
Public Information Officer
1.0
1.0
1.0
Administrative Analyst
1.0
1.0
1.0
Administrative Assistant
2.0
1.0
0.0
Office Assistant 1
1.0
1.0
1.0
Office Assistant 11
1.0
1.0
1.0
Total FTEs
8.0
7.0
6.0
Intern
1.0
1.0
1.0
Budget Detail
Salaries, Wages, & Benefits
Supplies
Services & Charges
Capital Outlay
Interfund Charges
Total Deputy City Manager Division
$ 521,980 $ 547,874 $ 507,410
2,134 6,000 2,800
18,041 66,700 49,730
32,500 - -
$ 574,655 $ 620,574 $ 559,940
43
=und: 001 General Fund Spokane Valle)
)ept: 018 Operations & Administrative Services 2011 Budge
018.014 - Finance Division
The Finance Division provides financial management services for all City departments
Programs include accounting and reporting, payroll, accounts payable,
purchasing, budgeting and financial planning, treasury, information technology
and investments. The division is also responsible for generating and analyzing
data related to the City's operations. The department prepares monthly, quarterly,
and annual financial reports and budgets to ensure compliance with state laws.
Accomplishments for 2010
• Implemented additional State Auditor suggestions
• Considered Washington Cities Insurance Authority suggestions
• Improved financial statement process and accuracy
• Considered enhanced accounts receivable system to include code enforcement
liens attached to parcels
Goals for 2011
• Consider 2010 audit recommendations
• Improve financial statement process & accuracy
• Fine -tune code enforcement liens as a segment of accounts receivable system
• Review WA. Cities Ins. Authority suggestions
Budqet Summary
44
2011
2009
2010
Proposed
Actual
Budget
Budget
Personnel - FTE Equivalents
Finance & Admin Services Director
1.0
1.0
1.0
Financial Report Specialist
0.0
1.0
0.0
Accounting Manager
1.0
1.0
1.0
Accountant /Budget Analyst
3.0
3.0
4.0
Accounting Technician
1.0
3.0
2.0
IT Specialist
2.0
2.0
2.0
GIS /Database Administrator
1.0
1.0
1.0
Total FTEs
9.0
12.0
11.0
Intern
1.0
1.0
1.0
Budget Detail
Salaries, Wages, & Benefits
$ 758,665
$ 966,473
$ 944,992
Supplies
4,543
11,000
6,700
Services & Charges
48,418
45,900
62,650
Capital Outlay
-
-
-
Interfund Charges
-
-
-
Total Finance Division
$ 811,626
$ 1,023,373
$ 1,014,342
44
Fund: 001 General Fund Spokane Valle)
dept: 018 Operations & Administrative Services 2011 Budges
018.016 - Human Resources Division
Human Resources (HR) is administered through the Deputy City Manager (DCM).
The HR operation provides services in compensation, benefits, training and
organizational development, staffing, employee relations, and communications.
Accomplishments for 2010
• Implemented HR section of City Intranet
• Implemented Collective Bargaining Agreement
• Developed and implemented Employee Training Guidelines
• Planned for and implemented required steps to achieve the AWC WellCity Award
• Prepared for the 2010 WCIA Personnel Audit and Implement Required Changes
• Assumed additional responsibilities in Risk Management and ADA Coordination
Goals for 2011
• Provide support for the City's ADA Self Evaluation and Plan
• Evaluate the City's Unemployment and Labor and Industries programs to reduce labor costs
• Provide City -Wide safety related training as identified in the Accident Prevention Program
• Implement an On -Line Employment Application Process for the City
Budget Summary
Total Human Resources Division
$ 179,963 $ 248,435 $ 236,646
Eli
2011
2009
2010
Proposed
Actual
Budget
Budget
Personnel - FTE Equivalents
Human Resource Manager
1.0
1.0
1.0
Human Resources Technician
1.0
1.0
1.0
Total FTEs
2.0
2.0
2.0
Budget Detail
Salaries, Wages, & Benefits
$ 166,074
$ 180,835
$ 182,500
Supplies
1,229
3,500
1,967
Services & Charges
12,660
64,100
52,179
Capital Outlay
-
-
-
Interfund Charges
-
-
-
Total Human Resources Division
$ 179,963 $ 248,435 $ 236,646
Eli
=und: 001 General Fund Spokane Valley
)ept: 032 Public Works 2011 Budgel
032 - Public Works
The Public Works Department provides overall planning and oversight of public works
projects in the City of Spokane Valley. The department provides engineering plan
review, inspection, coordination of major Public Works Capital Improvement Projects,
long -range transportation planning and neighborhood traffic management. The Public
Works Street Maintenance Section is responsible for maintenance of streets.
Accomplishments for 2010
• Designed and constructed funded capital projects.
• Developed the 2011 -2016 Six Year Transportation Improvement Plan.
• Submitted grants for various capital projects
• Worked with the County and DOE on final phases of TMDL
Goals for 2011
• Implement approved capital projects.
• Provide planning for development of update Transportation Improvement Plan.
• Prepare and submit grant applications for capital projects.
Budget Summary
Personnel - FTE Equivalents
Public Works Director
Administrative Assistant
Senior Engineer (CIP)
Senior Engineer
Assistant Engineer (CIP)
Limited Term Construction Inspector- Bridge
Maint. /Construction Inspector (ROW)
Engineering Technician I
Engineering Technician II
Total FTEs
Budget Detail
Salaries, Wages, & Benefits
Supplies
Services & Charges
Intergovernmental Payments
Capital Outlay
Interfund Charges
Total Public Works
2011
2009 2010 Proposed
Actual Budget Budget
1.0
1.0
1.0
2.0
2.0
2.0
1.0
1.0
1.0
2.0
2.0
2.0
1.0
1.0
1.0
0.0
1.0
1.0
1.0
0.0
0.0
1.0
1.0
1.0
2_0
2_0
2_0
11.0
11.0
11.0
$ 590,131
$ 696,230
$ 705,554
11,424
50,988
52,108
70,715
143,455
134,955
-
3,120
-
$ 672,270
$ 893,793
$ 892,617
Cf:
Fund: 001 General Fund Spokane Vallej
Dept: 058 Community Development - Administrative 2011 Budgel
Administrative Division
The Administrative Division provides overall management and oversight of the Community
Development Department including the permitting operation, long -range planning, development
engineering, and code compliance and provides staff support through administration of the
department's budget, provides administrative support and department training.
Accomplishments for 2010
• Continued to provide department wide training to facilitate teamwork and efficiency.
• Provided staff support to the Planning Commission.
Goals for 2011
• Prepare and implement customer service training program
• Cross train admin staff to cover Planning Commission
• Keep department website pages up -to -date
• Continue to archive old files
Budget Summary
2011
2009 2010
Proposed
Actual Budget
Budget
Personnel - FTE Equivalents
Community Development Director 1.0 1.0
1.0
Administrative Assistant 1.0 1.0
1.0
Office Assistant 1 1.0 0.5
1.0
Total FTEs 3.0 2.5
3.0
Budget Detail
Salaries, Wages, & Benefits 272,123 282,145
279,534
Supplies 3,374 4,100
4,256
Services & Charges 3,236 21,960
22,259
Intergovernmental Payments 26,937 15,000
15,000
Capital Outlay - -
-
Interfund Charges - -
-
Total Building Division $ 305,670 $ 323,205 $
321,049
47
=und: 001 General Fund Spokane Valle
)ept: 058 Community Development - Dev. Engineering 2011 Budges
Community Development
Engineering Division
Development Engineering provides the review and inspection for stormwater, access
management and other public works improvements in development applications and
provide policy recommendations for public works issues.
Accomplishments for 2010
• Completed sidewalk priority plan
• Cross train within division to increase knowledge base and provide better staff coverage.
• Implemented the public education piece of the adoption of new street standards.
• Completed Local Access Street Connection map
Goals for 2011
• Complete Forker Draw floodplain restudy
• Develop revised hydrology for the Glenrose Creek floodplain
• Complete review of acquired right -of -way and border easement documents and develop GIS
layer to graphically display the acquisitions.
Budget Summary
2011
2009
2010
Proposed
Actual
Budget
Budget
Personnel - FTE Equivalents
Senior Engineer 1.0
1.0
1.0
Engineer 3.0
1.5
1.5
Assistant Engineer 2.0
1.0
0.0
Engineering Technician 2.0
2.5
1.5
Construction Inspector 0.0
1.0
1.0
Office Assistant 1 3.0
1.0
1.0
Total FTEs 11.0
8.00
6.00
Budget Detail
Salaries, Wages, & Benefits $ 503,640
$ 668,219
$ 544,990
Supplies 8,403
8,000
8,304
Services & Charges 66,700
70,500
71,276
Intergovernmental Payments 82,504
45,000
45,000
Capital Outlay 1,966
-
-
Interfund Charges -
-
-
Total Building Division $ 663,213
$ 791,719
$ 669,570
48
Fund: 001 General Fund Spokane Valley
Dept: 058 &059 Community Development - Planning Division 2011 Budget
Community Development
Planning Division
The Planning Division is responsible for providing professional policy guidance on land use
issues to the City Council and Planning Commission. Planning staff participate at a regional level
on issues such as annexations, growth targets, water quality, etc. It is also responsible for
processing land use permits, reviewing environmentally sensitive areas, administering the State
Environmental Protection Act and reviewing home occupation licenses.
Accomplishments for 2010
• Worked on revisions to the Sprague /Appleway Subarea Plan per City Council direction.
• Planned Action Ordinance for the City Center - On hold .
Waiting for Council direction
• Worked with regional staff on Urban Growth Area Boundaries and complete Joint
Planning Agreements.
• Began the Shoreline Master Program update.
• Began the Bike and Pedestrian Master Plan.
• Completed the annexation process forms for the City of Spokane Valley
in Spokane County.
• Began the ADA Inventory and Plan.
• 2010 Annual Comprehensive Plan amendments
Goals for 2011
• Complete the Shoreline Master Program update
• Complete the Bike and Pedestrian Master Plan
• Complete 2011 Comprehensive Plan updates - including a review of the intent of the
Sprague and Appleway Subarea Plan
• Complete the regional UGA update process in conjunction with Spokane County and
other jurisdictions
• Complete the ADA Inventory and Plan
E1%
Fund: 001 General Fund
Dept: 058 &059 Community Development - Planning Division
Spokane Valley
2011 Budget
Community
Development Services - Planning
Division
Budget Summary
2011
2009
2010
Proposed
Actual
Budget
Budget
Personnel - FTE Equivalents
Senior Planner
2.0
2.0
2.0
Planning Manager
1.0
1.0
1.0
Associate Planner
2.0
2.0
2.0
Assistant Planner
3.0
3.0
2.5
Planning Technician
1_0
1_0
1_0
Total FTEs
9.0
9.0
8.5
Budget Detail
Salaries, Wages, & Benefits
$ 763,131 $
799,406
$ 796,685
Supplies
12,985
10,200
10,588
Services & Charges
200,000
239,600
141,100
Intergovernmental Services
50,344
75,000
75,000
Capital Outlay
-
-
-
Interfund Charges
-
-
-
Total Planning Division
$ 1,026,460 $
1,124,206
$ 1,023,373
6
Fund: 001 General Fund Spokane Valley
Dept: 058 Community Development - Building Division 2011 Budget
Community Development
Building Division
The Building Division implements the Washington State Building Code. It is responsible for
ensuring that buildings and structures comply with adopted building codes through technical
plan review and inspection services. The Permit Center receives applications and coordinates
the review and processing of permits. Code compliance staff enforce zoning and building
regulations on a complaint- driven basis. ROW inspection program provides inspection
services to assure the compliance with the RPCP and the durability and safety of work
done in the public ROW.
Accomplishments for 2010
• Worked to finalize cross connection control inter -local agreements
• Began survey of City sidewalks and facilities for compliance with ADA
• Reviewed and implemented the State Building Code
• Completed major abatements, brought 262 properties into compliance (half yr)
• Reviewed, issued and inspected 2198 (half yr) permits
Goals for 2011
• Complete cross - connection inter -local agreement with all water districts serving the City
complete survey of City ROW for ADA compliance
• Evaluate and adjust permitting processes for maximum efficiency and effectiveness
• Complete one abatement not funded in 2010
• Identify and implement regional partnering opportunities with Spokane and Spokane
County
• Work with local builders and building departments to influence state processes impacting
the construction sector
Budget Summary
2011
2009 2010 Proposed
Actual Budget Budget
Personnel - FTE Equivalents
Building Official 1.0 1.0 1.0
Building Inspector II 3.0 4.0 3.0
Code Enforcement Officer BP 2.0 2.0 2.0
Construction Inspector 2.0 1.0 0.0
Senior Permit Specialist 1.0 1.0 1.0
Permit Specialist 3.0 2.0 2.0
Senior Plans Examiner 1.0 1.0 1.0
Plans Examiner 0.0 0.75 0.75
Maint /Const Inspector (ROW) 2.0 1.0 1.0
Office Assistant II 0.0 1.0 1.0
Total FTEs 15.0 14.75 12.75
Budget Detail
Salaries, Wages, & Benefits $ 952,045 $ 1,100,070 $ 999,983
Supplies 24,213 39,000 40,479
Services & Charges 40,172 98,650 101,441
Intergovernmental Payments 42,275 65,000 65,000
Capital Outlay - - -
Interfund Charges - 4,000 8,400
Total Building Division $ 1,058,705 $ 1,306,720 $ 1,215,303
611
Fund: 001 General Fund Spokane Vallel
Dept: 076 Parks & Recreation 2011 Budgel
076 - Parks & Recreation
The Parks and Recreation Department is composed of five divisions, the Administration and Park
Maintenance Division, Recreation, Aquatics, Senior Center, and the CenterPlace Division.
The overall goal of the department is to provide quality recreation programs and acquisition,
renovation, development, operation, and maintenance of parks and recreation facilities.
000 - Parks Administration & Maintenance Division
The Administration Division provides direction and leadership for the Parks and Recreation
Department in implementing the goals and objectives of the City Council and facilitates the
general upkeep of parks and public areas of the City.
Accomplishments for 2010
• Completed construction of Discovery Playground.
• Completed design for Greenacres Park
• Implemented new customer reservation software program
• Developed maintenance agreement to add Discovery Playground to existing contract
• Began working with State Parks on revised Centennial Trail maintenance agreement
Goals for 2011
• Complete construction of Greenacres Park
• Construct new picnic shelter at Terrace View Park
• Renovate turf & irrigation at south Mirabeau Point Park
• Begin development of a dog park
• Develop and finalize Centennial Trail maintenance agreement
Budget Summary
2011
2009 2010 Proposed
Actual Budget Budget
Personnel - FTE Equivalents
Parks & Recreation Director 1.0 1.0 1.0
Administrative Assistant 1.0 1.0 1.0
Total FTEs 2.0 2.0 2.0
Budget Detail
Salaries, Wages, & Benefits $ 172,408 $ 180,704 $ 199,420
Supplies 7,877 62,000 59,100
Services & Charges 710,771 731,652 677,250
Intergovernmental Services 8,796 10,000 10,000
Capital Outlay - - -
Interfund Charges - 3,200 3,200
Total Parks Administration $ 899,852 $ 987,556 $ 948,970
I.A
Fund: 001 General Fund Spokane Valley
Dept: 076 Parks & Recreation 2011 Budgel
301 - Recreation Division
The Recreation Division coordinates and facilitates the delivery of recreation programs
and services throughout the City and the City's park system.
AccomDlishments for 2010
• Continued to provide Recreation Programs for a variety of ages
• Developed Recreation Programming interlocal agreement with City of Spokane and Spokane County
• Hosted Environmental Special Event "Spring into Action" at Valley Mission Park
• Facilitated developed of new Parks & Recreation website
e Expanded program marketing
. Developed partnerships with surrounding school districts to promote student volunteerism with our
Department
Goals for 2011
• Expand program marketing to social media sites
• Increase partner programs with Liberty Lake, Spokane County and the City of Spokane
• Hold a summer theatre camp
e Solicit sponsorships for the summer outdoor movies
Budget Summary
Total Recreation Division
$ 181,218 $ 237,846 $ 246,628
53
2011
2009
2010
Proposed
Actual
Budget
Budget
Personnel - FTE Equivalents
Recreation Coordinator
1.0
1.0
1.0
Budget Detail
Salaries, Wages, & Benefits
129,226
$ 132,452
$ 145,365
Supplies
4,177
11,490
10,943
Services & Charges
41,909
86,352
82,720
Interfund Charges
5,906
7,552
7,600
Capital Outlay
-
-
-
Total Recreation Division
$ 181,218 $ 237,846 $ 246,628
53
- und: 001 General Fund Spokane Valle)
)ept: 076 Parks & Recreation 2011 Budge
302 - Aquatics Division
The City of Spokane Valley owns three pools: Park Road Pool, Terrace View Pool, and
Valley Mission Pool. Services include open swim, swim lessons, swim team and
facility rentals. In addition, the City leases a portion of Valley Mission Park to Splashdown
Inc. for a water park.
The City currently is contracting with the YMCA for all aquatic activities within the
City. The YMCA provides the lifeguards and maintains the pools during the season.
Accomplishments for 2010
• Worked with the "Make a Splash" campaign to increase scholarship funding
• Developed rental package for swimming pools
Goals for 2011
• Continue to seek increased funding for scholarships for open swim and swimming lessons
• Maintain full summer swimming program
Budget Summary
2011
2009 2010 Proposed
Actual Budget Budget
Budget Detail
Supplies
Services & Charges
Intergovernmental Services
$ 837 $ 500 $ 3,000
351,681 422,050 426,250
$ 352,518 $ 422,550 $ 429,250
Total Aquatics Division
54
=und: 001 General Fund Spokane Valle
)ept: 076 Parks & Recreation 2011 Budge
304 - Senior Center Division
The City of Spokane Valley Parks and Recreation Department assumed operational control
of the Valley Senior Center in 2003.
Accomplishments for 2010
• Continued to enhance resource and referral information for seniors in the community by hosting a
resource fair in March
• Expanded the use of the Wellness Center
• Continued to be a host agency for WSU Nursing students who offer health screenings
Goals for 2011
• Offer resource and referral Fair to provide information to the senior population
• Provide training options for front desk volunteers
• Offer day bus trips in conjunction with area senior centers
• Advertise and offer activities and trips through other senior centers
• Continue to work with the Board of Directors regarding their training and educational opportunities
Budget Summary
Personnel - FTE Eauivalents
Senior Center Supervisor
Budget Detail
Salaries, Wages, & Benefits
Supplies
Services & Charges
Capital Outlay
Total Senior Center Division
2011
2009 2010 Proposed
Actual Budget Budget
1.0 1.0 1.0
$ 65,769 $ 69,903 $ 74,953
2,615 6,600 5,100
6,519 8,300 9,600
- 700 -
$ 74,903 $ 85,503 $ 89,653
6V
Fund: 001 General Fund Spokane Valley
Dept: 076 Parks & Recreation 2011 Budget
305 - CenterPlace Division
Construction of Mirabeau Point CenterPlace began in late 2003, and was completed mid -year 2005.
The project represents the culmination of eight years of planning and fundraising by Mirabeau Point Inc.
and the joint involvement of the City and Spokane County.
The approximately 54,000 square foot facility houses the City of Spokane Valley Senior Center, a great
room (banquet facility), numerous meeting rooms, multi - purpose rooms, and a high tech lecture hall.
The facility combines with Mirabeau Meadows Parks and Mirabeau Springs to form a regional focal
point for Northeast Washington and Northern Idaho.
Accomplishments for 2010
• Created outside facilities for wedding packages which included a wedding gazebo and courtyard area
outside the Great room
• Continued to develop relationship with Spokane Regional Convention and Visitors Bureau and local
hotels and motels to assist in meeting tourism objectives
• Entered into a nonexclusive food services contact with Red Rock catering in order to become full service
for our corporate customers
Goal for 2011
• Create an updated marketing plan for the next five years. This marketing plan will help create name
recognition for CenterPlace and develop more corporate reservations
• Develop a list of meeting planners to promote CenterPlace through target marketing
• Utilize CenterPlace marketing materials to promote tourism to Spokane Valley
Budget Summary
6'1:
2011
2009
2010
Proposed
Actual
Budget
Budget
Personnel - FTE Equivalents
Customer Relations /Facilities Coordinator
1.0
1.0
1.0
Administrative Assistant
2.0
2.0
2.0
Custodian
0.0
2.0
0.0
Maintenance Worker
2.0
2.0
2.0
Total FTEs
5.0
7.0
5.0
Budget Detail
Salaries, Wages, & Benefits
$ 323,573
$ 358,575
$ 367,082
Supplies
58,853
90,540
70,952
Services & Charges
394,488
389,463
336,877
Interfund Charges
358,911
354,000
324,000
Total CenterPlace Division
$ 1,135,826
$ 1,192,578
$ 1,098,911
6'1:
=und: 001 General Fund Spokane Vallej
Dept: 090 General Government 2011 Budge
090 - General Government
The General Government Department comprises activities that encompass services
to multiple departments. Included in this department are the costs of City Hall and
related utilities, management information services, insurance costs, miscellaneous
city intergovernmental costs and capital equipment costs that benefit more than
one department, and outside agency funding. Outside agencies provide needed public
services on behalf of the City. The outside agencies must provide an annual report of how
the money was spent.
Budget Summary
Facilities
2009
2010
2011
960 5,000
Actual
Budget
Budget
Budget Detail
Computer Software /Hardware Replacement
- -
-
General Citywide Costs
72,884 25,000
65,000
Energy Conservation Improvement
Accounting & Audit Services
$ 90,135
$ 130,000
$ 95,000
Advertising
-
30,000
-
Merchant Charges (Bankcard Fees)
24,707
-
25,000
Business Registrations
-
5,000
-
Copier
25,907
40,000
20,000
Economic Development - Site Selector
-
15,000
15,000
Election Costs
26,843
80,000
30,000
Employee Recognition Safety & Bicycle Safety
5,447
10,000
8,000
Equipment Repair & Maintenance
5,000
30,000
Gas, Oil, & Tires
4,000
-
General Operating Leases: Computers
26,159
33,000
60,000
IT Support - Network
152,239
100,000
160,000
Miscellaneous
29,442
20,000
15,000
Office and Operating Supplies
20,687
15,000
20,000
Office Supplies
-
11,000
-
Other Governmental Services
1,520
-
5,000
Postage
18,886
18,000
20,000
Printing and Binding
1,632
7,500
5,000
Registrations
1,135
-
2,000
Small Tools and Minor Equipment
-
60,000
-
Software Licenses and Maintenance
98,753
44,500
100,000
Telephone /DSL Charges
21,985
45,000
25,000
Vehicle Rental
10,106
10,000
12,000
Taxes & assessments
6,589
-
7,000
Cry Wolf
-
-
20,000
Web Site Services
-
10,000
-
Interfund
Interfund Risk Management Payment
230,000
275,000
319,000
Interfund Loan to Street Fund (winter weather reserve)
355,000
-
-
Interfund Transfer to Street Capital 2011+
-
500,000
Interfund Transfer to full paveback -Fund 303
-
-
1,500,000
Interfund Transfer to Parks Capital Fund
123,000
100,000
100,000
Facilities
Facility Repairs & Maintenance
960 5,000
5,000
Computer Software /Hardware
- 100,000
-
Computer Software /Hardware Replacement
- -
-
Office Furniture & Equipment
72,884 25,000
65,000
Energy Conservation Improvement
- 111,350
50,000
ADA Inventory
- 50,000
-
City Hall Leasing Costs:
City Hall Rent
451,268 462,000
465,000
Leasehold Improvements
- 12,000
-
57
Fund: 001 General Fund Spokane Valley
Dept: 090 General Government 2011 Budget
090 - General Government
Budget Summary - continued
Outside Services
Alcohol Treatment
21,003
26,000
23,000
City Economic Development
1,625
10,000
3,000
Community Survey
-
10,000
-
Memberships - SRTC
-
34,300
-
Records Management
93,624
300,000
100,000
Requests from Outside Agencies- Economic Development
100,580
80,000
114,000
Requests from Outside Agencies - Social Services
42,074
62,500
45,000
Spokane County Air Pollution Authority
115,998
120,000
117,000
Voter Registrations
61,171
60,000
62,000
Contingency & Reserves
Reserve for Revenue Adjustments
-
192,000
-
Estimated Ending Fund Balance
* -
Transfer - Capital Projects
-
Broadcasting Council meetings
46,000
PERS Set Aside
-
100,000
Contingency
-
500,000
330,750
$ 2,231,359
$ 3,228,150
$ 4,618,750
* Estimated ending balance of $18,599,813 was removed from 2010 budget
58
Fund: 101 Street Fund Spokane Valley
Dept: 042 2011 Budget
101 -Street Fund
The Street Operating Program is established to provide efficient and safe movement
of both motorized and non - motorized vehicles, as well as pedestrians within the limits
of the City, and coordinate convenient interconnect to the regional transportation
syste m.
The transportation networks, under this program, are designed, constructed, and
maintained to improve the quality of life while providing the efficient movement of
commerce.
Accomplishments for 2010
• Updated the 2009 Street Master Plan.
• Optimized traffic signals on selected corridors .
• Applied for grants and work with various schools to install flashing beacons at crosswalks.
• Renewed Contracts with private contractors for street maintenance services.
• Developed and implemented a Bridge Maintenance program.
• Completed LED traffic signal upgrades supported by funds from Federal Energy Efficiency
and Conservation Block Grant Program.
• Implemented an emergency winter operations program for snow and ice removal.
Goals for 2011
• Update the 2010 Street Master Plan.
• Optimize traffic signals on selected corridors .
• Apply for grants and work with various schools to install flashing beacons at crosswalks.
• Renew Contracts with private contractors for street maintenance services.
• Continue with the development and implementation of a winter operations program.
Budget Summary
Budget Detail
Salaries, Wages, & Benefits
Supplies
Services & Charges
Capital Outlay
Intergovernmental Payments
Interfund Charges and End Fund Bal
$ 349,813 $ 455,868
45,939
69,200
2,411,807
2011
203,405
2009
2010
Proposed
Actual
Budget
Budget
Personnel - FTE Equivalents
Senior Engineer - Traffic
1.0
1.0
1.0
Public Works Superintendent
1.0
1.0
1.0
Maintenance /Construction Inspector
1.0
1.0
1.5
Assistant Engineer - Traffic /Planning
1.0
2.0
1.0
Senior Engineer (Planning /Grants)
0_4
0_0
0_0
Total FTEs
4.4
5.0
4.5
Budget Detail
Salaries, Wages, & Benefits
Supplies
Services & Charges
Capital Outlay
Intergovernmental Payments
Interfund Charges and End Fund Bal
$ 349,813 $ 455,868
45,939
69,200
2,411,807
3,670,792
203,405
762,050
188,479
947,000
$ 433,931
72,200
3,805,792
45,000
947,000
79,404
Total Street Fund
1,713,420 1,494,140
$ 4,912,863 $ 7
$ 5,383,3271
Ending fund balance was added to this page.
6VI
Fund: 103 Trails & Paths Fund Spokane Valley
Dept: 103 2011 Budgel
103 - Trails & Paths Fund
The Trails & Paths Fund accounts for the receipt and expenditure of the State - Levied
Motor Vehicle Fuel Tax distributed to the City in accordance with State RCW 47.30.050.
These revenues originate from .42% of Motor Vehicle Fuel Tax attributable to Street
Maintenance. These funds are restricted for constructing new trails and
paths throughout the City.
$20,000
Fund: 105 Hotel /Motel Fund Spokane Valley
Dept: 105 2011 Budgel
105 - Hotel /Motel Fund
The Hotel /Motel Fund accounts for the receipt and expenditure of a special excise tax of
two percent on the sale or charge made for the furnishing of lodging under RCW 82.08.
These funds will be used solely for the purpose of paying all or any part of the cost of tourist
promotion, acquisition or operation of tourism - related facilities, and marketing of special
events and festivals designed to attract tourists.
Budget Summary
2009
Actual
Budget Detail
Tourism Promotion
Interfund Transfers
Total Hotel /Motel Fund
2011
2010 Proposed
Budget Budget
$ 462,165 $ 380,000 $ 500,000
- 20,000 -
$ 462,165 $ 400,000 $ 500,000
[xt
Fund: 120 CenterPlace Operating Reserve Fund Spokane Valley
Dept: 120 2011 Budget
120 - CenterPlace Operating Reserve Fund
The CenterPlace Operating Reserve Fund was established to provide an emergency
revenue source for the recently completed facility.
Budget Summary
2009
Actual
Budget Detail
Reserve for CenterPlace Operations $ -
2010 2011
Budget Budget
$ 350,000 $ -
Fund: 121 Service Level Stabilization Reserve Fund Spokane Valley
Dept: 121 2011 Budget
121 - Service Level Stabilization Reserve Fund
The Service Level Stabilization Reserve Fund was established to provide an emergency
revenue source to maintain service levels in the event of a downturn in the local economy.
Budget Summary
2009
Actual
Budget Detail
Reserve For Service Level Stabilization $ -
2010 2011
Budget Budget
$ 5,400,000 $ -
Fund: 122 Winter Weather Reserve Fund Spokane Valley
Dept: 122 2011 Budget
122 - Winter Weather Reserve Fund
The Winter Weather Reserve Fund was established to provide emergency services
during an unusually harsh winter. Loan from General Fund, repaid from Street Fund.
Budget Summary
2009
Actual
Budget Detail
Reserve for Winter Weather
2011
2010 Proposed
Budget Budget
$ 505,000 $ 505,000
Fund: 123 Civic Facility Replacement Fund Spokane Valley
Dept: 122 2011 Budget
123 - Civic Facility Replacement Fund
This fund was created to collect dollars for the eventual replacement of CenterPlace and
the Police Precinct Building on E. Sprague.
Budget Summary
2009
Actual
2011
2010 Proposed
Budget Budget
Budget Detail
Reserve for Facility Replacement $ - $ 1,240,000 $ -
I
Fund: 204 Limited Tax General Obligation - Debt Service Fund Spokane Valley
Dept: 204 2011 Budget
204 - Limited Tax General Obligation - Debt Service Fund
The LTGO - Debt Service Fund collects and distributes monies received and paid for
long -term debt obligations. Revenue to this fund consists of money received from the
Public Facility District and City revenue, which will be used to pay annual debt obligations
on outstanding bonds.
Budget Summary
63
2011
2009
2010
Proposed
Actual
Budget
Budget
Budget Detail
Debt Service on Mirabeau Bonds
$ 419,824
$ 440,000
$ 460,000
Debt Service on Street Bonds
186,253
210,000
225,000
Total Debt Service Fund
$ 606,077
$ 650,000
$ 685,000
63
Fund: 301/302 Capital Projects & Special Capital Projects Funds Spokane Valley
2011 Budges
301/302 - Capital Projects & Special Capital Projects Funds
These funds account for the collection and expenditure of the real estate excise tax levied
on all sales of real estate. The tax is levied in two phases of a quarter of a percent each.
The first quarter percent of the real estate excise tax (REET 1) must be spent on capital
improvements identified in a capital improvements plan. This REET 1 tax is accounted for
in the Capital Projects Fund 301.
The second quarter percent (REET 2) may only be levied by cities that are planning under
the Growth Management Act. These funds must be used for a capital project.
The REET 2 tax is accounted for in the Special Capital Projects Fund 302.
Revenues accumulated in these funds will be used as matching funds for construction
projects and will be transferred to other Capital Project Funds.
Budget Summary
2009
Actual
301 - Capital Projects Fund
2011
2010 Proposed
Budget Budget
Transfer to Capital Grants Projects (303) $ 1,001,137 $ 1,843,000 $ 901,095
Transfer to Debt Service (204) 101,533 105,000 112,500
Transfer to Parks (309) - - -
Transfer to Capital Grants (307) - - -
Transfer to Barker Bridge Fund (308) - - -
Total Capital Projects Fund
302 - Soecial Caoital Proiects Fund
Transfer to Capital Grants Fund (307)
Transfer to Barker Bridge Fund
Transfer to Street Capital Projects (303)
Transfer to Debt Service (204)
$ 1,102,670 $ 1,948,000 $ 1,013,595
985,625
114,264
Total Special Capital Projects Fund
$ 68,000
239,000
200,000
105,000
$ 11,176
897,393
112,500
$ 1,099,889 $ 612,000 $ 1,021,069
64
°und: 303 Street Capital Projects Fund Spokane Valle)
2011 Budge
303 -Street Capital Proiects Fund
The Street Capital Projects Fund accounts for monies used to finance the 6 -year Transportation Improvement
Plan. Revenues are transfers from the Capital Projects Fund, Special Capital Projects Fund, and the
Stormwater Fund. Expenditures are often for matching funds for Transportation Improvement Board and other
g ra nts.
Budget Summary
Budget Detail
Road Design & Construction Projects
16th Avenue - Project 2
24th Ave - Sullivan to 22nd
Argonne Road - 190 to Trent
Broadway Ave Rehabilitation Proj # 2
Broadway @ Argonne & Mullan PCC, (PE, Rb
Broadway Avenue Safety Project Pines- Park
Broadway /Sullivan Intersection PCC
STEP Projects
Evergreen /Sprague Intersection PCC
Indiana /Sullivan Intersection PCC
Indiana Avenue Extension - 3600' e/o Sullivar
Mission -Flora to Barker PE
Park Road - #2 - 8th to Appleway
Park Road - #2 (PE Only) - Broadway to India
Pines (SR27) ITS Improvement SRTC 06 -26
Pines /Mansfield, Wilbur Rd. to Pines
Pines /Sprague Intersection PCC
Rockwell 11
Sprague Resurface - E'green to Sull. ADA
Sprague Resurface - E'green to University
Sprague /Conklin Signal
Sprague /McDonald PCCP Intersection
Sullivan Euclid PCC PE, ROW
Misc. Road Projects
Sullivan /Sprague PCC
WSDOT Urban Ramp Projects
Contingency
Road Preservation Projects
Other Preservation Projects
Road Paveback (Septic Elimination)
Misc. Road Paveback Projects
Total Street Capital Projects Fund
22,243 - -
$ 10,930,200 $ 10,572,000 $ 8,437,307
[sV
2011
2009
2010
Proposed
Actual
Budget
Budget
$ 13,885
$ -
$ -
8,461
-
-
797
576,000
581,886
637,149
-
-
-
-
271,000
857
834,000
834,000
39,555
1,230,000
-
2,877,287
300,000
1,900,000
700,613
-
-
3,262
1,342,000
1,171,200
61,641
1,874,000
200,000
-
-
488,000
39,743
-
-
123,639
246,000
35,000
841
-
1,843,221
1,581,541
-
450,000
881,570
-
-
234,681
-
-
56,021
1,944,000
-
2,610,279
-
-
5,255
-
-
659,716
-
-
-
-
163,000
11,495
298,000
-
36,220
1,678,000
-
323,449
-
-
-
250,000
500,000
22,243 - -
$ 10,930,200 $ 10,572,000 $ 8,437,307
[sV
Fund: 304 Mirabeau Point Capital Project Fund Spokane Valley
Dept: 304 2011 Budget
304 - Mirabeau Point Capital Project Fund
Mirabeau Point is a multi -use regional project located at 2426 Discovery Place which
will be operated by the City. The bond sale proceeds were spent in 2003, 2004, and 2005.
CenterPlace provides space for a Conference Center Wing, Senior Center Wing and
a Great Room Wing. The portion of CenterPlace used for the Conference Center
Wing and Great Room Wing is being developed as a "regional facility" as defined
in RCW 36.100 and 35.57.020.
Budget Summary
2009 2010 2011
Actual Budget Budget
Budget Detail
Transfer to Civic Facility Replacement Fund $ 363,722 $ - $ -
Reserve for Replacement - - -
Construction in Progress - - -
Total Mirabeau Point Project Fund $ 363,722 $ - $ -
Fund: 306 CD Block Grant Fund Spokane Valley
Dept: 306 2011 Budget
306 - CD Block Grant Fund
Budget Summary
2009
Actual
Budget Detail
Transfer to Street Capital Projects (303) $ -
Transfer to Capital Grant Fund -
Total CD Block Grant Fund $ -
2010 2011
Budget Budget
$ 300,000 $ -
$ 300,000 $ -
=und: 307 Capital Grants Fund Spokane Valle
)ept: 307 2011 Budge'
307 - Capital Grants Fund
The Capital Grants Fund accounts for capital improvement projects funded partially by grant
proceeds from other governmental agencies, such as Transportation Improvement Board,
Spokane Transit Authority, Surface Transportation Program, and Community Development
Block Grant. Revenues to this fund are from grant proceeds and transfers from other special
revenue funds.
Budget Summary
Budget Detail
44th Ave Pathway: Woodruff Rd. to Sands Rd.
Appleway Blvd - Tschirley Road to Hodges
Appleway /Sprague / Dishman ITS 190 - Dishman -066
Argonne Road Overlay - Indiana to Montgomery
Broadway Avenue Inlay: 1 -90 EB Ramps to Park Rd
Broadway Fancher PCC -067
Broadway Ave - Moore to Flora
Contingency
Signal Controller Upgrades (SRTC 06 -22)
Sprague Ave ADA
Sprague /Bowdish PCC Intersection
Sullivan Road PCC: Mission to 1 -90 EB Ramps
Total Capital Grants Fund
2011
2009 2010 Proposed
Actual Budget Budget
$ 29,932 $ - $ 5,000
129,736 - -
155,916 - -
59,364 - 634,979 - -
319,790 2,465,000 50,000
46,950 - 55,930 - -
(415) - -
$ 1,432,182 $ 2,465,000 $ 55,000
=und: 308 Barker Bridge - Federal Grant Fund Spokane Valle
)ept: 308 2011 Budget
308 - Barker Bridae - Federal Grant Fund
The Barker Bridge - Federal Grant Fund was created to account for the revenues and
expenditures associated with the Barker Road Bridge Replacement Project. This project
was funded by BRAC grant proceeds and City match cost approximately $11,600,000 over the
course of the several years.
Budget Summary
Budget Detail
Barker Road Bridge Reconstruction
2011
2009 2010 Proposed
Actual Budget Budget
$ 6,917,733 $ 1,767,000 $ -
67
Fund: 309 Parks Capital Projects Fund Spokane Valle}
Dept: 309 2011 Budget
309 - Parks Capital Projects Fund
The Parks Capital Projects Fund is specifically designated for Parks and Recreation Capital
improvements.
Budget Summary
2009
Actual
2011
2010 Proposed
Budget Budget
Budget Detail
Park Land Acquisition
$ -
$ 225,000
$ -
Terrace View Shelter
-
80,000
80,000
Greenacres
-
300,000
1,559,036
Contingency
-
15,000
120,000
Swimming Pools
706,792
-
-
Various Improvements
5,409
-
200,000
Valley Mission Park
232,857
-
-
Discovery (Universal) Park
1,463,504
200,000
-
Total Parks Capital Project Fund
2,408,562
820,000
1,959,036
Fund: 310 Civic Facilities Capital Projects Fund Spokane Valle}
Dept: 310 2011 Budget
310 -Civic Facilities Capital Projects Fund
The Civic Buildings Capital Projects Fund is an allocated reserve of monies specifically
designated for future construction of Civic Facilities. The 2011 costs are for full width paveback
above newly installed county sewer lines and street capital projects.
Budget Summary
2009
Actual
Transfer to General Fund -
Total Civic Buildings Capital Fund $ 3,363
2011
2010 Proposed
Budget Budget
- 2,000,000
$ 5,827,000 $ 2,000,000
68
Fund: 311 Street Capital Improvement 2011+ Spokane valley
Dept: 311 2011 Budget
311 -Street Capital Improvement 2011+
This Fund will be used only with specific authorization from City Council.
Budget Summary
2009
Actual
Budget Detail
Street Capital Improvement 2011+ $
2011
2010 Proposed
Budget Budget
$ - $ 500,000
Total Street Capital Improvement Fund -
- 500,000
W,
Fund: 402 Stormwater Management Fund Spokane Valley
Dept: 402 2011 Budget
402 - Stormwater Management Fund
The Stormwater Management fund accounts for receipt and expenditure of the Stormwater fee. This fee
is levied on an annual basis based upon a number of equivalent residential units attached to the parcel.
The expenditures are used for stormwater construction and management through both
the Street Department and Spokane County.
Accomplishments for 2010
• Continue work on the ( NPDES) Phase II Stormwater Permit (completion in 2012).
• Continue work on the Department Of Ecology Underground Injection Control Program (completion in 2013).
• Determine location and establish cost for a treatment facility for the discharging of vactoring liquids.
• Complete stormwater assessment rolls, update the commercial impervious surfaces map.
• Develop criteria to assess city -owned Underground Injection Control (UIC) wells for retrofit or abandonment.
Goals for 2011
• Comply with all applicable NPDES Phase II Stormwater Permit requirements for 2011.
• Begin Underground Injection Control (UIC) Assessment and Testing Program (Must be completed by 2013).
• Develop multi -year Stormwater CIP and Retrofit Program.
• Design and seek property acquisition of a vactor liquid decant facility, possibly start construction.
• Provide input to Ecology's Stormwater permit renewal for the City 2012.
Budget Summary
2011
2009 2010 Proposed
Actual Budget Budget
Personnel - FTE Equivalents
Engineer 1.0 1.0 1.0
Engineering Technician II 1.0 1.0 1.0
Assistant Engineer 1.0 1.0 1.0
Maintenance /Construction Inspector 1_0 1_0 1_5
Total FTEs 4.0 4.0 4.5
Budget Detail
Salaries, Wages, & Benefits $ 291,003 $ 402,590 $ 418,000
Supplies 22,131 29,980 43,100
Services & Charges 747,262 1,498,405 1,341,905
Intergovernmental Services 27,676 46,640 46,640
Capital Outlays 20,355 403,600 300,000
Interfund Transfers 759,994 2,016,800 100,000
Total Stormwater Fund $ 1,868,421 $ 4,398,015 $ 2,249,645
rct
Fund: 501 Equipment Rental & Replacement Fund Spokane Valley
2011 Budget
501 - Equipment Rental & Replacement Fund
The Equipment Rental & Replacement Fund (ER &R) accounts for the cost of maintaining
and replacing City vehicles and equipment for all City departments. The ER &R fund is an
Internal Service fund.
The fund accumulates the resources for vehicle and equipment replacements in the fund.
The funds or departments using the vehicle or equipment pay the scheduled
replacement fee.
Replacement funds are being collected on the telephone system, computer network
system, desktop computers, and vehicles. Maintenance and service charges for copiers,
telephones, and the internet are also charged to funds through this department.
The fund also finances and administers a fleet of pool cars for use by City departments.
Goals for 2011
• Combine this fund in the General Fund with funding intact.
Budget Summary
Budget Detail
Computer replacement lease
Software /Hardware replacement
Vehicle Replacement
All other
Total ER &R Fund
2011
2009 2010 Proposed
Actual Budget Budget
$ - $ 35,000 $ -
- 37,000 -
- 22,000 -
- 825,000 209,000
$ - $ 919,000 $ 209,000
IN&
Fund: 502 Risk Management Fund Spokane Valley
Dept: 502 2011 Budget
502 - Risk Management Fund
The City of Spokane Valley Risk Management Fund is established to account for
insurance costs, claims settlement and administration of a Risk Management Safety
Program.
This fund also accounts for the funding of unemployment claims through the
State of Washington.
Budget Summary
2011
2009 2010 Proposed
Actual Budget Budget
Budget Detail
Services & Charges $ 234,748 $ 258,000 $ 319,000
Total Risk Management Fund $ 234,748 $ 258,000 $ 319,000
MAI
City of Spokane Valley
Capital Expenditures for 2011
402 Stormwater
402 Stormwater
402 Stormwater Fund
Total Capital Expenditures
$ 300,000
$ 300,000
300,000
$ 11,936,343 $ 100,000 $. 1,013,595 $ 1,021,069 $ 1,359,036 $ 2,000,000 $ 400,000 $ 827,275 $ 300,000 $ 2,162,812 $ 931,000 $ $ 667,200 $ 194,356 $ 460_$500 000 000
City of Spokane Valley
Capital Expenditures for 2011
001 301 302 310 402 Surface Congestion Spokane Developer Public Greenacres
General Real Estate Real Estate 309 Civic Stormwater Transportation Management Transit Private/ Facilities State
Fund Excise Tax 1 Excise Tax 2 Parks Capital Facilities Fund Program CDBG Air Quality Authority contributions TB: JAP TIB: JCP District Grant
ran, c..nn� r -.fn
$ 450,000
Project
Department
Capital Outlay Description
Expenses
2011
303 Street Capital
Fund
568,426
CIP #
Road Design & Construction Proiects
0005
Pines Mansfield
$
450,000
0060
Argonne Road - 190 to Trent
$
581,886
0061
Pines (SR27) ITS Improvements
$
1,843,221
0063
Broadway Avenue Safety Project
$
834,000
0069
Park Road - #2 (PE Only) - Broadway to Indiana
$
35,000
0112
Indiana Avenue Extension - 3600' e/o Sullivan
$
200,000
0113
Indiana /Sullivan Intersection PCC
$
1,171,200
0123
Mission Ave - Flora to Barker (PE & RW)' 2
$
488,000
0129
South greenacres (STEP)
$
-
234,000
Broadway Q Argonne & Mullen PCC int, (PE/RV
$
271,000
Sullivan Rd /Euclid PCC (PE/RW) 2
$
163,000
Misc. Road Preservation Projects
$
-
Contingency
$
500,000
1,500,000
100,000
300,000
901,095
Road Paveback (Septic Tank Elimination Program)
$
-
827,275 300,000 2,162,812 931.,000
STEP Paveback (s)
$
1,900,000
Road Preservation Proiects
Other Preservation Projects
$
303 Street Capital Fund Subtotal
$
8,437,307
307 Capital Grants Fund
43,824
Road Design & Construction Proiects
0054
44th Ave Pathway - Woodruff Rd to Sands
$
5,000
0088
Broadway Avenue 180 ft E. of Moore to Flora
$
50,000
307 Capital Grants Fund Subtotal
$
55,000
204 Debt Service
$
460,000
400,000
$
225,000
100,000 112,500
$
685,000
309 Parks Capital
Projects
460,000 500,000
0079
Greenacres Park
$
1,559,036
Contingency
$
400,000
309 Parks Capital Projects
$
1,959,036
311 Street Capital
Improvement
300,000
Street Capital Improvement 2011+
$
500,000
$
500,000
402 Stormwater
402 Stormwater
402 Stormwater Fund
Total Capital Expenditures
$ 300,000
$ 300,000
300,000
$ 11,936,343 $ 100,000 $. 1,013,595 $ 1,021,069 $ 1,359,036 $ 2,000,000 $ 400,000 $ 827,275 $ 300,000 $ 2,162,812 $ 931,000 $ $ 667,200 $ 194,356 $ 460_$500 000 000
City of Spokane Valley
Capital Expenditures for 2011
001 301 302 310 402 Surface Congestion Spokane Developer Public Greenacres
General Real Estate Real Estate 309 Civic Stormwater Transportation Management Transit Private/ Facilities State
Fund Excise Tax 1 Excise Tax 2 Parks Capital Facilities Fund Program CDBG Air Quality Authority contributions TB: JAP TIB: JCP District Grant
ran, c..nn� r -.fn
$ 450,000
13,460
568,426
248,835
1,594,386
166,800
667,200
-
4,725
30,275
-
49,468
150,532
-
240,200
931,000
-
66,000
422,000
-
37,000
234,000
22,000
141,000
500,000
1,500,000
100,000
300,000
901,095
897,393
1,500,000
100,000
827,275 300,000 2,162,812 931.,000
667,200 150,532
5,000
6,176
43,824
11,176
43,824
460,000
112,500
112,500
100,000
959,036
500,000
400,000
100,000 112,500
112,500 1,359,036
460,000 500,000
500,000
500,000
300,000
73
City of Spokane Valley
FTE Count by Year
2011 Budget
Department
Executive & Legislative Support
City Manager
Legal
Operations & Administrative Services:
Deputy City Manager
Finance
Human Resources
Public Works
Planning & Community Development:
Admin
Engineering
Planning
Building
Parks & Recreation:
Parks Admin
Recreation
Senior Center
CenterPlace
Street Fund
Stormwater Fund
TOTAL
2010
2011 Budget
2011 Budget
Authorized
Changes to
Proposed
Interns
FTEs
FTEs
FTEs
for 2011
5.0
-
5.0
(1.0)
3.0
-
3.0
2.0
7.0
(1.0)
6.0
1.0
12.0
(1.0)
11.0
1.0
2.0
-
2.0
-
11.0
-
11.0
-
3
-
3.00
-
8
(2.0)
6.00
-
9
(0.5)
8.50
-
14.75
(2.0)
12.75
-
2.0
-
2.0
-
1.0
-
1.0
-
1.0
-
1.0
1.0
7.0
(2.0)
5.0
-
5.0
(0.5)
4.5
1.0
4.0
0.5
4.5
2.0
94.75
(8.50)
86.25
7.00
* Assistant Engineer- Traffic reduced by 1 FT position; Construction Maintenance position added at .5 each in
Street Fund and Stormwater.
74
2010 Work Force Comparison:
29 Washington Communities with Population of
100,000 or less
CITY
POPULATION
FULL -TIME
PART -TIME
Kent
88,760
768
29
Bellingham
77,550
763
32
Yakima
85,040
706
15
Renton
86,230
669
16
Redmond
53,680
622
24
Kennewick
68,570
318
7
Olympia
45,500
515
18
Richland
48,580
464
30
Kirkland
49,620
414
40
Auburn
68,270
408
3
Lynnwood
36,160
365
21
Bremerton
36,190
356
21
Federal Way
88,760
310
22
Pasco
56,300
280
10
Marysville
58,040
249
10
Lakewood
58,840
234
9
Shoreline
54,580
128
15
Longview
36,100
287
11
Puyallup
38,900
285
18
Bothell
33,430
269
11
Walla Walla
31,770
267
11
Edmonds
40,900
205
6
Lacey
40,130
244
7
Mount Vernon
31,020
197
49
Wenatchee
31,120
184
3
Spokane Valley*
90,210
88
19
Sammamish
41,070
74
6
Burien
31,730
49
12
University Place
1 31,550
44
5
AVERAGE
1
337
17
Source: Association of Washington Cities Survey: 2010 Full Time
8/24/2010
rR
Appendix A
EMPLOYEE POSITION CLASSIFICATION
MONTHLY SALARY SCHEDULE
2011 Salary Schedule
Effective 1/1/2011
Position Title
Grade
2011 Range
City Manager
Unclassified
Deputy City Manager
21 -22
8,671.50 - 12,352.28
City Attorney
21
8,671.50 - 11,117.15
Community Development Director
21
8,671.50 - 11,117.15
Finance Director
21
8,671.50 - 11,117.15
Public Works Director
21
8,671.50 - 11,117.15
Parks and Recreation Director
19
7,023.77 - 9,005.65
Human Resources Manager
18
6,322.20 - 8,104.68
Planning Manager
18
6,322.20- 8,104.68
Building Official
18
6,322.20 - 8,104.68
Senior Engineer - Capital Projects, Development
18
6,322.20 - 8,104.68
Deputy City Attorney
18
6,322.20 - 8,104.68
Senior Engineer -Traffic, C1 Planning/Grants
17
5,689.67 - 7,293.90
Accounting Manager
17
5,689.67 - 7,293.90
City Clerk
16
5,120.19 - 6,564.10
Engineer
16
5,120.19 - 6,564.10
Senior Plans Examiner
16
5,120.19 - 6,564.10
Public Works Superintendent
16
5,120.19 - 6,564.10
Senior Administrative Analyst
16
5,120.19 - 6,564.10
Senior Planner
16
5,120.19 - 6,564.10
Associate Planner
15
4,608.80 - 5,908.10
CenterPlace Coordinator
15
4,608.80 - 5,908.10
Assistant Engineer
15
4,608.80 - 5,908.10
ITSpecialist
15
4,608.80 - 5,908.10
Enqineerinq Technician II
15
4,608.80 - 5,908.10
GIS /Database Administrator
15
4,608.80 - 5,908.10
Human Resource Analyst
14
4,148.18 - 5,317.70
Accountant/Budget Analyst
14
4,148.18 - 5,317.70
Administrative Analyst
14
4,148.18 - 5,317.70
Assistant Planner
14
4,148.18 - 5,317.70
Building Ins ector II
14
4,148.18 - 5,317.70
Plans Examiner
14
4,148.18 - 5,317.70
Public Information Officer
14
4,148.18 - 5,317.70
Engineering Technician I
14
4,148.18 - 5,317.70
Senior Permit Specialist
14
4,148.18 - 5,317.70
Maintenance /Construction Inspector
13 -14
3,733.05 - 5,317.70
Recreation Coordinator
13 -14
3,733.05 - 5,317.70
Customer Relations /Facilities Coordinator
13
3,733.05 - 4,785.73
Code Enforcement Officer
13
3,733.05 - 4,785.73
Buildinq Inspector I
13
3,733.05 - 4,785.73
Planning Technician
13
3,733.05 - 4,785.73
Deputy City Clerk
12 -13
3,360.98 - 4,785.73
Senior Center Specialist
12 -13
3,360.98 - 4,785.73
Human Resources Technician
12 -13
3,360.98 - 4,785.73
Administrative Assistant
11 -12
3,023.95 - 4,307.05
Permit Specialist
11 -12
3,023.95 - 4,307.05
Accounting Technician
11 -12
3,023.95 - 4,307.05
Maintenance Worker
11 -12
3,023.95 - 4,307.05
Office Assistant II
10 -11
2,721.38 - 3,876.55
Custodian
10
2,721.38 - 3,488.08
Office Assistant I
1 9 -10
2,449.55 - 3,488.08
* The pay grades for positions not represented by the Union are 2.5% lower than reflected above as they will not be
increased by the 2.5% COLA on January 1, 2011
rip,
City of Spokane Valley
Street Fund - Multiyear Financial Forecast
8 -25 -2010
* Buy truck, loader
77
2010
2011
2012
2013
2014
Estimate
Estimate
Estimate
Estimate
Estimate
Beginning Fund Bal
$
1,900,000
$
2,155,050
$
1,658,723
$
1,145,723
$
657,723
Interest Income
$
18,000
$
12,000
$
12,000
$
12,000
$
9,000
Utility tax - telephones
$
3,000,000
$
3,000,000
$
3,000,000
$
3,050,000
$
3,050,000
Storm Wat. Share facility
$
150,000
$
-
$
-
$
-
$
-
FEMA Grant
$
-
$
-
$
-
$
-
$
-
Grant
$
712,050
Motor fuel tx & misc
$
1,900,000
$
1,875,000
$
1,875,000
$
1,850,000
$
1,850,000
$
7,680,050
$
7,042,050
$
6,545,723
$
6,057,723
$
5,566,723
Expenditures
$
5,225,000
$
5,383,327
$
5,400,000
$
5,400,000
$
5,400,000
*
$
300,000
$
2,155,050
$
1,658,723
$
1,145,723
$
657,723
$
166,723
* Buy truck, loader
77
City of Spokane Valley
Multiyear Financial forecast - General Fund - Problem Statement #1
9 -14 -10
General Fund Expenditures:
Legislative
Executive & Legislative
Public Safety
Deputy City Manager
Finance
Human Resources
Public Works
Com Dev Admin
Dev. Engineering
Planning
Building
Parks Admin
Recreation
Aquatics
Senior Center
CenterPlace
Transfer to Capital
Spending less than budget
General Government
Total General Fund
Net
Less cash flow reserve
Carryover to next yr
$
322,120
2010
$ 337,270
2011
350,761
2012
364,791
2013
1,063,842
2014
$ 1,098,142
$
Estimate
$
Estimate
$
Estimate
$ 22,179,880
Estimate
$
Estimate
General Fund Revenues:
25,669,041
$
620,574
$ 559,940
$ 582,338
$
605,631
$
648,025
$
Sales Tax
$
16,100,000
$
16,200,000
$
16,300,000
$
16,400,000
$
16,400,000
Property Tax
$
10,969,500
$
10,875,000
$
10,900,000
$
10,950,000
$
11,000,000
Gambling Tax
$
425,000
$
425,000
$
425,000
$
425,000
$
425,000
Franchise Fees /Bus. Reg.
$
1,100,000
$
1,111,000
$
1,122,110
$
1,144,664
$
1,156,111
State Shared Revenues
$
1,625,000
$
1,665,625
$
1,707,266
$
1,793,697
$
1,838,539
Service Fees
$
1,600,000
$
1,600,000
$
1,600,000
$
1,600,000
$
1,600,000
Fines & Forfeitures
$
1,800,000
$
1,800,000
$
1,800,000
$
1,800,000
$
1,800,000
Recreation Program Fees
$
550,000
$
555,500
$
560,000
$
565,000
$
570,650
Interfund Transfers
$
165,000
$
2,040,000
$
55,000
$
55,000
$
55,000
Investment Int. & Misc.
$
200,000
$
200,000
$
180,000
$
100,000
$
50,000
Carryover from prior yr
x $
24,400,000
$
24,600,000
$
21,147,039
$
19,397,825
$
16,213,653
Total General Fund
$
58,934,500
$
61,072,125
$
55,796,415
$
54,231,186
$
51,108,953
General Fund Expenditures:
Legislative
Executive & Legislative
Public Safety
Deputy City Manager
Finance
Human Resources
Public Works
Com Dev Admin
Dev. Engineering
Planning
Building
Parks Admin
Recreation
Aquatics
Senior Center
CenterPlace
Transfer to Capital
Spending less than budget
General Government
Total General Fund
Net
Less cash flow reserve
Carryover to next yr
$
322,120
$ 324,298
$ 337,270
$
350,761
$
364,791
$
1,063,842
$ 1,055,906
$ 1,098,142
$
1,142,068
$
1,222,013
$
22,062,268
$ 22,179,880
$ 23,067,075
$
23,989,758
$
25,669,041
$
620,574
$ 559,940
$ 582,338
$
605,631
$
648,025
$
1,023,373
$ 1,014,342
$ 1,054,916
$
1,097,112
$
1,173,910
$
248,435
$ 236,646
$ 246,112
$
255,956
$
273,873
$
893,793
$ 892,617
$ 928,322
$
965,455
$
1,033,036
$
323,205
$ 321,049
$ 333,891
$
347,247
$
371,554
$
791,719
$ 1,023,373
$ 1,064,308
$
1,106,880
$
1,184,362
$
1,124,206
$ 1,215,303
$ 1,263,915
$
1,314,472
$
1,406,485
$
1,313,320
$ 669,570
$ 696,353
$
724,207
$
774,901
$
987,556
$ 948,970
$ 986,929
$
1,026,406
$
1,098,254
$
237,846
$ 246,628
$ 256,493
$
266,753
$
285,426
$
422,550
$ 429,250
$ 446,420
$
464,277
$
496,776
$
85,503
$ 89,653
$ 93,239
$
96,969
$
103,756
$
1,192,578
$ 1,098,911
$ 1,142,867
$
1,188,582
$
1,236,125
$
100,000
$ -
$ -
$
-
$
-
$
(1,000,000)
$ -
$ -
$
-
$
-
$
2,302,150
$ 4,618,750
$ 2,800,000
$
3,075,000
$
3,200,000
34,115,038
36,925,086
$ 36,398,590
$
38,017,533
$
40,542,330
24,819,462
24,147,039
19,397,825
16,213,653
10,566,623
(3,000,000)
24,819,462
21,147,039
19,397,825
16,213,653
10,566,623
78
CITY OF SPOKANE VALLEY
Glossary of Budget Terms
Accrual Basis — A basis of accounting
in which revenues and expenditures are
recorded at the time they occur as
opposed to when cash is actually
received or spent.
Capital Improvement — Expenditures
related to acquisition, expansion or
rehabilitation of an element of the
government's physical plant; sometimes
referred to as infrastructure.
Appropriation — A legal authorization
granted by the City Council to make
expenditures and to incur obligations for
a specific purpose.
Assessed Valuation — The valuation set
upon real estate and certain personal
property by the County Assessor as a
basis for levying property taxes.
Authorized Positions — Employee
positions, which are authorized in the
adopted budget, to be filled during the
year.
Bond — A long -term promise to repay a
specified amount (the face amount of the
bond) on a particular date (the maturity
date). The most common types of bonds
are general obligation revenue bonds.
Bonds are primarily used to finance
capital proj ects.
Budget — A plan of financial activity for
a specified period of time (fiscal year or
biennium) indicating all planned
revenues and expenses for the budget
period.
Budget Message — The opening section
of the budget that provides the City
Council and the public with a general
summary of the most important aspects
of the budget, changes from the current
and previous years, and the views and
recommendations of the Mayor.
Capital Outlay — Fixed assets that have
general value of $5,000 or more and
have a useful economic lifetime of more
than one year.
Capital Project — Major construction,
acquisition, or renovation activities
which add value to government's
physical assets or significantly increase
their useful life, also called capital
improvements.
Capital Projects Fund — A fund created
to account for all resources and
expenditures used for the acquisition of
fixed assets except those financed by
enterprise funds.
Contingency — A budgetary reserve set
aside for emergencies or unforeseen
expenditures not otherwise budgeted.
Contractual Services — Services
rendered to a government by private
firms, individuals, or other governmental
agencies.
Debt Service — Payment of interest and
principal on borrowed money according
to a predetermined payment schedule.
Department — The basic unit of service
responsibility, encompassing a broad
mandate of related service
responsibilities.
U!,
Division — Can be a subunit of a
department which encompasses a
substantial portion of the duties assigned
to a department (e.g. Building Division
in the Planning and Community
Development Department).
Encumbrance — The commitment of
appropriated funds to purchase an item
or service. To encumber funds means to
set aside or commit funds for a specified
future expenditure.
Expense — Charges incurred (whether
paid immediately or unpaid) for
operations, maintenance, interest or
other charges.
Face Value — The amount of principal
that must be paid at maturity for a bond
issue.
Fiscal Year — A twelve -month period
designated as the operating year for
accounting and budgeting purposes in an
organization.
Full -time Equivalent Position (FTE) —
A full -time or part-time position
converted to the decimal equivalent of a
full -time position based on 2,080 hours
per year. For example, a part-time
person working 20 hours per week
would be equivalent of 0.5 of a full -time
position.
Fund — A fiscal entity with revenues and
expenses that are segregated for the
purpose of carrying out a specific
purpose or activity.
GAAP — Generally Accepted
Accounting Principles. Uniform
minimum standards for financial
accounting and recording, encompassing
the conventions, rules, and procedures
that define accepted accounting
principles.
GASB — The Governmental Accounting
Standards Board, established in 1985, is
the current standard - setting board for
governmental GAAP.
General Fund — The principal operating
fund of the City used for general
governmental operations. Taxes and
fees that generally have no restriction on
their use support it.
General Obligation (G.O.) Bonds —
This type of bond is backed by the full
faith, credit and taxing power of the
government issuing it.
Indirect Cost — A cost necessary for the
functioning of the organization as a
whole, but which cannot be identified
with a specific product, function or
activity.
Infrastructure — The physical assets of
a government (e.g. streets, water, sewer,
public buildings, and parks).
Interfund Transfers — The movement
of monies between funds of the same
governmental entity.
Levy — To impose taxes for the support
of the governmental activities.
Long -term Debt — Debt with a maturity
of more than one year after the date of
issuance.
Mission Statement — A broad statement
of the intended accomplishment or basic
purpose of a program.
Modified Accrual Accounting — A
basis of accounting in which
80
expenditures are accrued but revenues
are accounted for when they become
measurable and available. Since this
type of accounting basis is a
conservative financial approach, it is
recommended as the standard for most
governmental funds.
Operating Budget — The portion of the
budget that pertains to daily operations
that provide basic governmental
services.
Ordinance — A formal legislative
enactment by the City Council. If it is
not in conflict with any higher form of
law, such as a statute or constitutional
provision, it has the full force and effect
of law within the boundaries of the
municipality to which it applies.
Program — The smallest organization
that delivers a specific set of services. A
program may be an entire department; or
if a department encompasses
significantly diverse responsibilities or
large work forces, a single department
may be divided into two or more
programs.
Reserve — An account used to either set
aside budgeted revenues that are not
required for expenditure in the current
budget year or to earmark revenues for a
specific future purpose.
Resolution — A special or temporary
order of a legislative body—an order of
a legislative body requiring less legal
formality than an ordinance or statute.
Resources — Total amounts available for
appropriation including estimated
revenues, fund transfers, and beginning
balances.
Revenue — Sources of income financing
the operations of government.
Taxes — Compulsory charges levied by a
government for the purpose of financing
services performed for the common
benefit. This term does not include
specific charges made against particular
persons or property for current or
permanent benefits such as special
assessments. Neither does the term
include charges for services rendered
only to those who pay, for example,
sewer service charges.
Unreserved Fund Balance — The
portion of a fund's balance that is not
restricted for a specific purpose and is
available for general appropriation.
User Charges — The payment of a fee
for direct receipt of a public service by
the parry who benefits from the service.
Vision Statement — A short statement
that conveys the big picture of the
organization. It is general in scope, not
restricting. It answers the question
"Why ?"
81
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 12, 2010
City Manager Sign -off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation
AGENDA ITEM TITLE: Motion Consideration: 2011 CDBG (Community Development Block
Grant) Program — Potential CDBG Projects
GOVERNING LEGISLATION: Federal Department of Housing and Urban Development (HUD)
PREVIOUS COUNCIL ACTION TAKEN: None.
BACKGROUND: Spokane County has estimated for planning purposes only, that the County
will receive $1,678,000 in CDBG funding for the 2011 program year. There are statutory limits
on the administration and planning allocation of 20% of new funds or approximately $355,600.
Also limited by statute is the human service allocation at 15% of available funds or
approximately $251,700. In 2008, Spokane County agreed to amend the CDBG funding policies
to establish a 20% set -aside of the County's annual federal appropriation for City of Spokane
Valley capital projects. This results in an estimated set -aside for Spokane Valley projects of
$335,600.
City staff met to identify city capital projects that would qualify for CDBG funding. The following
projects have been determined to be eligible for CDBG funding based on city staff's evaluation
of CDBG eligible projects.
Street Projects: Estimated Costs
1. Green Haven Sewer Project $266,000
(Full width paving in conjunction with County sewer project)
2. Broadway Ave Resurfacing $346,000
(Park Road to Vista Road)
TOTAL ESTIMATED PROJECT COST $612,000
OPTIONS: Identify other potential projects for consideration.
RECOMMENDED ACTION OR MOTION: "I Move to direct staff to prepare CDBG Applications
for the Green Haven Sewer Project and the Broadway Avenue Resurfacing Project."
BUDGET /FINANCIAL IMPACTS: City would be required to provide the balance of the funding
for the Broadway Ave. Resurfacing project, totaling $276,400.
STAFF CONTACT: Scott Kuhta, Senior Planner
Steve M. Worley, PE — Senior Capital Projects Engineer
Neil Kersten, Public Works Director
ATTACHMENTS: None.
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 12, 2010 City Manager Sign -off:
Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Motion Consideration: Central Valley School District
CenterPlace Lease
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: N/A
BACKGROUND: For the past several months, Parks and Recreation staff have been
working with the Central Valley School District (CVSD) to develop an agreement for
leasing space for the upcoming school year at CenterPlace. The leased space will be to
facilitate staff training and public educational programs. CVSD will be a new lease
client. We are interested in providing space and developing a working relationship with
the CVSD.
CVSD is interested in a lease running from August 2010 through June 2011. The
district will be leasing space primarily during the day leaving evenings and weekends
available for rent by the public. Additionally, CenterPlace will have the ability to rent
these spaces to other groups when they are not in use by CVSD. CVSD is also offering
use of school space such as play fields, gyms, etc. as a part of their compensation
package.
Discussions and negotiations have focused on the rooms needed and the rental rate per
square foot. The rental rate initially charged CCS when CenterPlace opened was $16
per square foot. The recent downturn in the economy has had a negative impact on
square foot rental rates. Staff has researched current rental rates for similar spaces
within the City of Spokane Valley with several local realtors attempting to compare
apples to apples. That has been difficult given the unique space available at
CenterPlace.
Depending upon the facility class and what amenities are included, the rental range
currently being charged is between $10 and $13 per sq. ft. However, it was stressed
heavily that all rates are negotiable. The rental rate proposed by CVSD is $9.50 per
square foot. This does not include the value for being able to rent that space when not
in use as well as the use of CVSD space for programs.
OPTIONS: 1) approve or 2) provide additional direction to staff.
RECOMMENDED ACTION OR MOTION: "I move to authorize the City Manager to
execute the CenterPlace lease with Central Valley School District as submitted."
BUDGET /FINANCIAL IMPACTS: This lease will be revenue generating for CenterPlace
and the City of Spokane Valley.
STAFF CONTACT: Mike Stone, Parks and Recreation Director
ATTACHMENTS: Draft Lease
Return To: City of Spokane Valley
11707 East Sprague Avenue, Suite 106
Spokane Valley, Washington 99206
LEASE AGREEMENT BETWEEN CITY OF SPOKANE VALLEY AND CENTRAL
VALLEY SCHOOL DISTRICT REGARDING A PORTION OF CENTERPLACE REGIONAL
EVENT CENTER LOCATED AT 2426 NORTH DISCOVERY PLACE, SPOKANE VALLEY
This Lease Agreement is entered into by the City of Spokane Valley (referred to as "City" or
"Owner "), and Central Valley School District (referred to as "CVSD" or "Tenant "), and jointly referred to
hereinafter as the "Parties'; and
WHEREAS, the City is the owner of certain premises located at 2426 North Discovery Place,
Spokane Valley, Washington, 99216, commonly referred to as CenterPlace Regional Event Center
(referred to as "CenterPlace" or "Premises "); and
WHEREAS, CVSD wishes to lease classroom space at CenterPlace in pursuit of its educational
mission; and
WHEREAS, the City has space available at CenterPlace to lease to CVSD; and
CVSD.
WHEREAS, the Parties desire to enter into a lease agreement for the use of the Premises by
NOW, THEREFORE, in consideration of the mutual promises set forth herein, the Parties do
hereby agree as follows:
1. PURPOSE. The purpose of this Lease Agreement is to set forth the Parties'
understanding regarding the terms and conditions under which CVSD may occupy a portion of the
Premises.
2. PREMISES. The terminology "Premises" shall mean that parcel of property located and
any improvements thereon at 2426 North Discovery Place, Spokane Valley, Washington, 99216. The
legal description of the Premises is as follows:
Parcel number 45105.9096
Common Street Address: 2426 North Discovery Place, Spokane Valley, WA 99216.
Approximately 2,158 rentable square feet of classroom space, (rooms 205 and 211) in a building
blown as CenterPlace, together with on -site code parking, which address is 2426 North Discover Place,
Spokane Valley, WA 99216, located in real property legally described as follows: see Exhibit "A"
attached hereto.
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Site Plan shown on Exhibit `B."
3. USE. The Premises shall be used by CVSD for the following purpose(s): classrooms,
educational programming and community education consistent with its mission of providing education
for citizens in its geographic boundary.
Further, Tenant understands that CenterPlace is designed for use as a "regional center" encompassing
certain activities. In addition to the activities described above, Tenant will endeavor to make these
Premises available to the City of Spokane Valley, other users of CenterPlace and the third parties who
may wish to use CenterPlace for the following regional uses:
Conference Activities: Breakout and overflow activities and other components of CenterPlace;
activities by smaller groups sponsored by Tenant and other community organizations.
Cultural Activities: Performance of multi - ethnic and community groups; multi - cultural activities
and events that lead to greater involvement in an appreciation of the diversity of the region and
the people who live or have lived here;
Community Activities: Teen and youth activities, including such activities as recognition events
for figures of regional and national significance, book -a thons and other academic or cultural
competitions or events (all collectively "Regional Uses ").
Tenant agrees to use its best efforts to make these Premises available for Regional Uses approximately
20% of the time.
Tenant agrees, upon reasonable notice from City, to make available to City the schedules showing use of
the Premises. Under no circumstances shall Tenant's failure to achieve this goal be identified as an event
of default or any other form of breach of this Lease. Tenant shall retain any and all rental income paid
Tenant for use of the Premises by third parties for the uses above described in this paragraph. The
Premises shall be used for no other purpose.
Tenant acknowledges that neither City nor any agent of City has made any representation or warranty
with respect to the Premises or with respect to the suitability of the Premises or CenterPlace for the
conduct of Tenant's business, nor has City agreed to undertake any modification, alteration or
improvement to the Premises or CenterPlace, except as provided in writing in this Lease.
Tenant acknowledges that City may from time to time, at its sole discretion, make such modifications,
alterations, deletions or improvements to the Premises or CenterPlace at City's sole cost and expense as
City may deem necessary or desirable, without compensation or notice to Tenant, provided, however,
City will give Tenant at least 72 hours advance notice for any such modifications, alterations, deletions or
improvements in the Premises.
Tenant shall promptly comply with all laws, ordinances, orders and regulations affecting the Premises,
including, without limitation, any rules and regulations that may be attached to this Lease and any
reasonable rules and regulations as City may adopt from time to time. Tenant's compliance with the
requirements of this paragraph shall not negate any obligations of City stated in paragraph 7.
Tenant shall not do or permit anything to be done in or about the Premises or bring or keep anything in
the Premises that will in any way increase the premiums paid by City on its insurance related to the
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CenterPlace, or which will in any way increase the premiums for fire or casualty insurance carried by
other Tenants in CenterPlace. Tenant will not perform any act or carry on any practices that may injure
the Premises or CenterPlace; that may be a nuisance or menace to other Tenants in CenterPlace; or that
shall in any way interfere with the quiet enjoyment of such other Tenants. Tenant shall not use the
Premises, or any part thereof, for illegal purposes, nor under any circumstances permit gambling or illegal
uses upon the Premises; nor permit any act to be done which will make the Premises subject to abatement
by any governmental authority.
Tenant shall not use the Premises for sleeping or cooking or the preparation, manufacture, or mixing of
anything that might emit any objectionable odor, noise, vibration or lights onto other Tenants. If sound
insulation is required to muffle noise produced by Tenant on the Premises, Tenant at its own cost shall
provide all necessary insulation. Tenant shall not do anything on the Premises which will overload any
existing parking or services to the Premises.
Pets and/or animals of any type shall not be kept on the Premises with the exception of qualified guide
dogs and service animals.
Any wet lab installed by Tenant or for Tenant's benefit in the Premises must be in compliance with
occupancy requirements of the International Building Code adopted by City. Any plans for installation of
a wet lab or modifications of the same must be first approved in writing by City prior to commencement
of construction, which approval will not be unreasonably withheld. City shall also be provided by
Tenant, as part of said approval process, a copy of Tenant's hazardous materials management plan. City,
in connection with any approval and from time to time, on reasonable notice, may inspect the lab to
ensure compliance with the plan.
4. TERM. The term of this Lease of the premises, with its appurtenances, shall begin on
August 1, 2010 and end June 30, 2011.
5. RENTAL RATE. The Tenant shall pay rent to the City for the premises at the following
rate: $1,667.00 per month for both rooms. Additionally CVSD agrees to allow the City of Spokane
Valley to use district property, to be detennined, for the purpose of programs and events that may require
fields and/or gymnasiums.
Calculated as follows: approximately 2,100 square feet at $9.50 per square foot.
Payment shall be made at the end of each month.
All rent shall be paid by Tenant to City monthly on the last day of every calendar month, at the address
shown in Section 26, or such other place as City may designate in writing from time to time. All rent
shall be paid without prior demand or notice, and without any deduction or offset whatsoever. All rent
shall be paid in lawful currency of the United States of America. Proration of rent due for any partial
month shall be calculated by dividing the number of days in the month for which rent is due by the actual
number of days in that month and multiplying by the applicable monthly rate. Additionally, all such
delinquent rent or other sums shall bear interest at the rate of 12% per annum. If the interest rate
specified in this Lease is higher than the rate permitted by law, the interest rate is hereby decreased to the
maximum legal interest rate permitted by law. Any payments of any kind returned for insufficient funds
will be subject to additional handling charge of $25.00.
6. EXPENSES. During the term of this Lease, City shall pay all real estate taxes, all
property assessments, insurance, storm water, water, sewer, garbage collection, and maintenance and
repair as described below, together with natural gas, electricity, elevator service, landscape and irrigation
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water, and janitor service. Janitor service includes exterior and interior window washing, restroom
supplies and light bulb replacement, as set forth in Exhibit "C" which is attached hereto and incorporated
by reference.
7. MAINTENANCE AND REPAIR. The City shall maintain the Premises in good repair
and tenantable condition during the continuance of this Lease, except in case of damage arising from the
negligence of the Tenant's clients, agents or employees. For the purposes of maintaining and repairing
the Premises, the City reserves the right at reasonable times to enter and inspect the Premises and to make
any necessary repairs to the Premises and CenterPlace. City's maintenance and repair obligations shall
include, but not be limited to, the mechanical, electrical, interior lighting (including replacement of
ballasts, starters and fluorescent tubes as required), plumbing, heating, ventilating and air - conditioning
systems (including replacement of filters as recommended in equipment service manual); floor coverings;
window coverings; elevators, inside and outside walls (including windows and entrance and exit doors);
all structural portions of CenterPlace (including the roof and the watertight integrity of same); porches,
stairways; sidewalks; exterior lighting; parking lot (including snow removal, cleaning and restriping as
required); wheel bumpers; drainage; landscaping and continuous satisfaction of all governmental
requirements generally applicable to similar office buildings in the area (example: fire, building, energy
codes, indoor air quality and requirements to provide architecturally barrier -free premises for persons
with disabilities, etc.)
8. ASSIGNMENT /SUBLEASE. Tenant may not assign this Lease or sublet the Premises
without the prior written consent of the City. Tenant shall not permit the use of the Premises by anyone
other than the Tenant, such assignee or subtenant, and the employees, agents and servants of the Tenant,
assignee, or subtenant.
9. RENEWAL /CANCELLATION. The Lease may, at the option of the Tenant, be
renegotiated for an additional five years ( "Extended Term "). If Tenant elects to renew, said renewal shall
be exercised by Tenant providing City written notice of its renewal no later than six months prior to the
end of the Term. If Tenant elects to renew, the monthly base rent provided herein shall be negotiated
between the parties; provided, however, the rent shall not, during the renewal period, be less than the rent
for the last month of the original teen. If the parties cannot agree upon rent before the end of the original
term, this lease shall tenninate unless the parties agree otherwise in writing.
10. PAYMENT. Any and all payments provided for herein when made to the City by the
Tenant shall release the Tenant from any obligation therefore to any other party or assignee.
11. INSURANCE. Tenant shall procure and maintain for the duration of the Lease
Agreement, insurance against claims for injuries to persons or damage to Premises which may arise from
or in connection with Tenant's operation and use of the Premises.
Tenant's maintenance of insurance as required by the Lease Agreement shall not be construed to limit the
liability of the Tenant to the coverage provided by such insurance, or otherwise limit the City's recourse
to any remedy available at law or in equity.
below
a) Minimum Scope of Insurance - Tenant shall obtain insurance of the types described
1) Commercial General Liability insurance or endorsement providing equivalent
coverage and shall cover premises and contractual liability. The City shall be named as an insured on
Tenant's Commercial General Liability insurance policy using ISO Additional Insured- Managers or
Cityies of Premises Form CG 20 11 or a substitute endorsement providing equivalent coverage.
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2) Property insurance shall be written on an all risk basis.
3) Tenant shall maintain the following insurance limits:
i. Commercial General Liability insurance shall be written with limits no
less than $1,000,000 each occurrence, $2,000,000 general aggregate.
ii. Property insurance shall be written covering the full value of Tenant's
personal property and improvements with no coinsurance provisions.
b) Other Insurance Provisions - The insurance policies are to contain, or be endorsed to
contain, the following provisions for Commercial General Liability insurance:
1) The Tenant's insurance coverage shall be primary insurance with respect to the
City. Any insurance, self - insurance pool coverage maintained by the City shall be excess of the Tenant's
insurance and shall not contribute with it.
2) The Tenant's insurance shall be endorsed to state that coverage shall not be
cancelled by either parry, except after thirty (30) days prior written notice by certified mail, return receipt
requested, has been given to the City.
C) Acceptability of Insurers - Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A:VII or with a risk pool.
d) Verification of Coverage - Tenant shall furnish the City with original certificates and a
copy of the amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Tenant.
e) Waiver of Subrogation - Tenant and City hereby release and discharge each other from
all claims, losses and liabilities arising from or caused by any hazard covered by property insurance on or
in connection with the premises or said building. This release shall apply only to the extent that such
claim, loss or liability is covered by insurance.
f) City's Property Insurance - City shall purchase and maintain during the term of the
lease all -risk property insurance covering the Building for their full replacement value without any
coinsurance provisions.
12. INDEMNIFICATION AND HOLD HARMLESS.
a) City shall indemnify and hold harmless Tenant and its officers, agents, and employees from all
claims, actions, suits, liability, loss, costs, expenses, and damages of any nature, by any reason of or
arising out of any negligent act or omission of the City, its officers agents, and employees relating to or
arising out of its obligations under the terms of this Lease Agreement. In the event that any suit based
upon such claim, action, loss, or damages is brought against Tenant, City shall defend the same at its sole
cost and expense; provided that Tenant reserves the right to participate in said suit if any principle of
governmental or public law is involved. and if final judgment in said suit be rendered against Tenant, and
its offices, agents, and employees or jointly against Tenant and City and /or their respective officers,
agents and employees, City shall satisfy the same.
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b) Tenant shall indemnify and hold harmless City and its officers, agents, and employees from all
claims, actions, suits, liability, loss, costs, expenses, and damages of any nature, by any reason of or
arising out of any negligent act or omission of the Tenant, its officers agents, and employees relating to or
arising out of its obligations under the terms of this Lease Agreement. In the event that any suit based
upon such claim, action, loss, or damages is brought against City, Tenant shall defend the same at its sole
cost and expense; provided that City reserves the right to participate in said suit if any principle of
governmental or public law is involved; and if final judgment in said suit be rendered against CITY, and
its offices, agents, and employees or jointly against Tenant and City and /or their respective officers,
agents and employees, Tenant shall satisfy the same.
c) The foregoing indemnity is specifically intended to constitute a waiver of each Party's
immunity under Washington's Industrial Insurance Act, RCW 51, respecting the other Party only, and
only to the extent necessary to provide the indemnified Party with a full and complete indemnity of
claims made by the indemnitor's employees. The Parties acknowledge that these provisions were
specifically negotiated and agreed upon by them.
13. COMPLIANCE WITH STATE /FEDERAL LAWS. City is responsible for complying
with all applicable provisions of state and federal law with respect to the Property.
14. FIXTURES; ALTERATIONS. Tenant shall have the right during the existence of this
Lease, subject to the written permission of the City (such pennission shall not be unreasonably withheld),
to make alterations, attach fixtures, and erect additions, or strictures, in or upon the Premises. Such
alterations, fixtures, additions, and structures shall be authorized in writing by the City Parks and
Recreation Director. Performance of any of the rights authorized above shall be conducted in compliance
with all applicable governmental regulations (including public bidding requirements), building codes,
including obtaining any necessary permits; and will not interfere with use of other portions of CenterPlace
or the Property. Any fixtures, additions, or structures so placed in or upon or attached to the Premises
shall be and remain the property of the Tenant and may be removed therefrom by the Tenant upon the
termination of this Lease unless noted otherwise in City's permission. Any damage caused by the
removal of any of the above items shall be repaired by the Tenant.
15. DISASTER. In the event the leased Premises are destroyed or damaged by fire,
earthquake or other casualty so as to render the premises unfit for occupancy, and the City neglects and /or
refuses to restore said Premises to their former condition, then the Tenant may terminate this Lease and
shall be reimbursed for any unearned rent that has been paid. In the event said Premises are partially
destroyed or damaged by any of the aforesaid means, the rent herein agreed to be paid shall be abated
from the time of occurrence of such destruction or damage until the Premises are again restored to their
former condition, and any rent paid by the Tenant during the period of abatement shall be credited upon
the next installment(s) of rent to be paid. It is understood that the terms "abated" and "abatement" mean a
pro rata reduction of area unsuitable for occupancy due to casualty loss in relation to the total rented area.
16. NO GUARANTEES. It is understood that no guarantees, express or implied,
representations, promises or statements have been made by the Tenant or City unless endorsed herein in
writing. Any amendment or modification of this Lease must be in writing and signed by both parties.
17. REIMBURSEMENT FOR DAMAGE TO PREMISES; RELEASE. Tenant hereby
agrees to reimburse the City for damages caused by the negligence of its employees, clients and agents,
but in no event shall this paragraph be construed as diminishing the City's duty to make repairs as set
forth in preceding paragraphs of this Lease, or as making Tenant responsible for the repair of normal wear
and tear. As material consideration to City, Tenant agrees that neither City nor its agents, contractors or
employees shall be liable to Tenant for any damage to Tenant or Tenant's property from any cause, and
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Tenant waives all claims against City and its agents, contractors and employees for damage to persons or
property arising for any reason, except for damage resulting from City's negligence or breach of its
express obligations under this Lease which City has not cured within a reasonable time after receipt of
written notice of such breach from Tenant.
18. HAZARDOUS SUBSTANCES. City warrants to its knowledge that no hazardous
substance, toxic waste, or other toxic substance has been produced, disposed of, or is or has been kept on
the Premises hereby leased which if found on the property would subject the City or Tenant to any
damages, penalty, or liability under an applicable local, state or federal law or regulation.
Regarding any portion of the Premises used for the wet lab or similar activities, Tenant warrants that it
will not use, store, dispose of or otherwise deal with any hazardous substance in an improper manner or in
violation of applicable law on, under or about the Premises. With respect to the balance of the Premises,
Tenant warrants it will not use, store, dispose of or otherwise deal with any hazardous substance on, under
or about the Premises. Tenant agrees to reimburse City for any loss, liability, cost, expense or fine
incurred by City because of the presence of any hazardous substance on, in, under or about the Premises
resulting from Tenant's use, storage, disposal or sale of such hazardous substances, whether or not
expressly permitted hereunder.
In the event that a violation of any such laws by the Tenant or the detection of any such violation occurs
on the Premises during the term of this Lease, Tenant shall, at its own expense, promptly commence
clean-up and other remedial actions and shall diligently conduct such actions until such violation is ended
and the effects of such violation have been fully remedied as required by applicable laws. Tenant shall
remain fully liable, and shall reimburse City for any costs or expenses for clean-up, waste disposal,
litigation, governmental or administrative action, fines, penalties, including, without limitation, those
costs, expenses, penalties and fines within the meaning of the Comprehensive Environmental Response,
Compensation and Liability Act, 42 U.S.C. §9601, et seq. ( "CERCLA "), and the Model Toxics Control
Act of the State of Washington codified as RCW Chapter 70.105D, caused by Tenant's use and /or
occupancy of the Premises during the term of this Lease.
a) Emissions. Tenant shall not:
1) Permit any vehicle owned by Tenant on the Premises to emit exhaust which is in
violation of any governmental law, rule, regulation or requirement;
2) Discharge, emit or pen to be discharged or emitted, any liquid, solid or gaseous
matter, or any combination thereof, into the atmosphere, the ground or any body of water which matter, as
reasonably detennined by City or any governmental entity, does, or may, pollute or contaminate the same,
or is, or may become, radioactive or does, or may, adversely affect the (a) health or safety of persons,
wherever located, whether on the Premises or anywhere else, (b) condition, use or enjoyment of the
Premises or any other real or personal property, whether on the Premises or anywhere else, or (c)
Premises or any of the improvements thereto or thereon including buildings, foundations, pipes, utility
lines, landscaping or parking areas;
3) Produce, or permit to be produced, any intense glare, light or heat except within an
enclosed or screened area and then only in such manner that the glare, light or heat shall not be
discernible from outside the Premises;
4) Create, or pen to be created, any sound pressure level which will interfere with the
quiet enjoyment of any real property outside the Premises, or which will create a nuisance or violate any
governmental law, rule, regulation or requirement;
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5) Create, or permit to be created, any ground vibration that is discernible outside the
Premises; and /or
6) Transmit, receive or permit to be transmitted or received, any electromagnetic,
microwave or other radiation which is hannful or hazardous to any person or property in, or about the
Premises, or anywhere else.
b) Disposal of Waste.
1) Refuse Disposal. Tenant shall not keep any trash, garbage, waste or other refuse on
the Premises except in sanitary containers and shall regularly and frequently remove same from the
Premises. Tenant shall keep containers or other equipment used for storage or disposal of such materials
in a clean and sanitary condition.
2) Sewage Disposal. Tenant shall properly dispose of all sanitary sewage and shall not
use the sewage disposal system for the disposal of anything except sanitary sewage.
3) Disposal of Other Waste. Tenant shall properly dispose of all other waste or matter
delivered to, stored upon, located upon or within, used on, or removed from, the Premises in such a
manner that it does not, and will not, adversely affect the (a) health or safety of persons, wherever located,
whether on the Premises or elsewhere; (b) condition, use or enjoyment of the Premises or any other real
or personal property, wherever located, whether on the Premises or anywhere else, or (c) Premises or any
of the improvements thereto or thereon including buildings, foundations, pipes, utility lines, landscaping
or parking areas.
c) Information. In the event of any accident, spill or other incident involving hazardous or toxic
matter, Tenant shall immediately report the same to City and supply City with all information and reports
with respect to the same.
d) Compliance with Law. Notwithstanding any other provision in this Lease to the contrary,
Tenant shall comply with all laws, statutes, ordinances, regulations, rules and other governmental
requirements in complying with its obligations under this Lease.
e) Reimbursement. In addition to any other remedy City may have under this Lease or at law or
in equity, if Tenant breaches the provisions of Section 18, Tenant shall reimburse City for any costs, fees,
penalties, loss, claim, liability or expense, (including, without limitation, diminution in the value of the
Premises, Center or the Property for damages for the loss or restriction on use of rentable or usable
space or of any amenity of the Premises or any part of the Property, and sums paid in settlement of
claims, attorneys' fees, consultant fees and expert fees) arising during or after the Lease teen as a result of
such breach. This obligation of Tenant to City includes, without limitation, any and all costs incurred in
connection with any investigation of site conditions and any cleanup, remedial, removal or restoration
work required by any federal, state or local governmental agency or political subdivision. Tenant's
obligations under this Section 18 shall continue notwithstanding termination of this Lease for any reason
whatsoever.
19. CONDEMNATION. If all the Premises or such portions of Center or the Property
as may be required for the reasonable use of the Premises, are taken by eminent domain, this Lease shall
automatically tenninate as of the date Tenant is required to vacate the premises and all rentals shall be
paid to that date. In case of a taking of a part of the Premises, or a portion of Center not required for
the reasonable use of the Premises, at Tenant's determination, then the Lease shall continue in full force
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and effect and the rental shall be equitably reduced based on the proportion by which the floor area of the
Premises is reduced, such rent reduction to be effective as of the date possession of such portion is
delivered to the condemning authority. City reserves all rights to damages and awards in connection
therewith, except Tenant shall have the right to claim from the condemning authority the value of its
leasehold interest and any relocation benefits, if allowed to Tenant by law.
20. SURRENDER OF PREMISES; HOLDING OVER. Upon expiration of the term,
Tenant shall surrender to City the Premises and all Tenant improvements and alterations in good
condition, except for ordinary wear and tear and alterations Tenant has the right or is obligated to remove
under the provisions of Section 14 herein. Tenant shall remove any personal property including, without
limitation, all decorative improvements or fixtures and shall perform all restoration made necessary by the
removal of any alteration or Tenant's personal property before the expiration of the term, including for
example, restoring all wall surfaces to their condition prior to the commencement of this Lease. City can
elect to retain or dispose of in any manner Tenant's personal property not removed from the Premises by
Tenant prior to the expiration of the tern. Tenant waives all claims against City for any damage to
Tenant resulting from City's retention or disposition of Tenant's personal property. Tenant shall be liable
to City for City's cost for storage, removal or disposal of Tenant's personal property.
If Tenant remains in possession of the Premises after the expiration or termination of the Lease tern, or
any extension thereof, such possession by Tenant shall be deemed to be a month -to -month tenancy,
terminable as provided by law. During such month -to -month tenancy, Tenant shall pay all rent provided
in this Lease or such other rent as the parties mutually agree in writing and all provisions of this Lease
shall apply to the month -to -month tenancy, except those pertaining to term and option to extend.
21. VENUE STIPULATION. This Lease Agreement has been and shall be construed as
having been made and delivered within the State of Washington and it is mutually understood and agreed
by each Party that this Lease Agreement shall be governed by the laws of the State of Washington both as
to interpretation and performance. Any action at law, suit in equity or judicial proceeding for the
enforcement of this Lease Agreement, or any provision hereto, shall be instituted only in courts of competent
jurisdiction within Spokane County, Washington.
22. SEVERABILITY. The Parties agree that if any parts, terns or provisions of this Lease
Agreement are held by the courts to be illegal, the validity of the remaining portions or provisions shall not be
affected and the rights and obligations of the Parties shall not be affected in regard to the remainder of the
Lease Agreement. If it should appear that any part, tern or provision of this Lease Agreement is in conflict
with any statutory provision of the State of Washington, then the part, tern or provision thereof that may be
in conflict shall be deemed inoperative and null and void insofar as it may be in conflict therewith and this
Lease Agreement shall be deemed to modify to conform to such statutory provision.
23. RECORDS. All public records prepared, owned, used or retained by the City in
conjunction with this Lease Agreement shall be deemed City property and shall be made available to the
Tenant upon request, subject to the attorney client and attorney work product privileges set forth in statute,
court rule or case law.
24. TIME OF ESSENCE FOR LEASE AGREEMENT. Time is of the essence for this
Lease Agreement, and in case either Party fails to perform the obligations on its part to be performed at
the time fixed for the performance of the respective obligation by the terms of this Lease Agreement, the
other Party may, at its election, hold the other Party liable for all costs and damages caused by such delay.
25. NO WAIVER. No officer, employee, or agent of the City or Tenant has the power,
right, or authority to waive any of the conditions or provisions of this Lease Agreement. No waiver of
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any breach of this Lease Agreement shall be held to be a waiver of any other or subsequent breach. All
remedies afforded in this Lease Agreement at law shall be taken and construed as cumulative, that is, in
addition to every other remedy provided herein or by law. The failure of either Party to enforce, at any
time, any of the provisions of this Lease Agreement or to require, at any time, performance by the other
Parry of any provisions shall not, in any way, affect the validity of this Lease Agreement or any part
hereof, or the right of either Parry to hereafter enforce each and every such provision.
26. NOTICES. Wherever in this Lease written notices are to be given or made, they will be
sent by certified mail to the address listed below unless a different address shall be designated in writing
and delivered to the other party.
CITY: City of Spokane Valley
11707 East Sprague Avenue, 4106
Spokane Valley, Washington 99206
TENANT: Central Valley School District 4356
19307 E. Cataldo Avenue
Spokane Valley, Washington 99016
27. MISCELLANEOUS.
a) Personal Property Taxes. Tenant shall pay before delinquency all taxes, assessments, license
fees and public charges levied, assessed or imposed upon its business operations as well as upon all trade
fixtures, leasehold improvements, merchandise and other personal property in or about the Premises if
any.
b) Parking. Tenant parking shall comply with rules and regulations set forth by City, as may be
modified from time to time, including the right to designate certain areas for parking of the Tenant and its
employees, agents, students and others. City reserves the right to review and restrict parking to assure
parking for all users. Overnight parking is prohibited and any vehicle violating this or any other vehicle
regulation adopted by City is subject to removal at the owner's expense; provided, however, Tenant may
overnight park Tenant owned vehicles, operated by Tenants personnel, and used only in conjunction with
activities at Premises. This authorization is limited to a maximum of twelve (12) vehicles per night and
said vehicles shall park in spaces designated by City. Tenant shall regularly provide City a list of the
vehicles (with sufficient information about each one to be able to identify it by exterior observation) to be
overnight parked. Tenant further agrees City and its agents, contractors and employees shall not be liable
to Tenant for damage to persons or property arising out of Tenants overnight parking or Tenants vehicles
above described being in CenterPlace parking lots.
Page 10 of 13
IN WITNESS WHEREOF, the parties hereto have hereunto subscribed their naives.
City of Spokane Valley
By:
Title:
Date:
STATE OF Washington )
ss.
County of Spokane )
Central Valley School District
[name and title]
Date:
On this day of , 2010, before me personally appeared
to me known to be the of the governmental entity that
executed the within and foregoing instrument and acknowledged the said instrument to be the free and
voluntary act and deed of said governmental entity, for the uses and purposes therein mentioned, and on
oath stated that was authorized to execute said instrument.
In Witness Whereof I have hereunto set my hand and affixed my official seal the day and year
first above written.
STATE OF Washington )
ss.
County of Spokane )
Notary Public in and for the State of Washington
Residing at
My commission expires
On this day of , 2010, before me personally appeared
to me kriown to be the of the governmental entity that
executed the within and foregoing instrument and acknowledged the said instrument to be the free and
voluntary act and deed of said governmental entity, for the uses and purposes therein mentioned, and on
oath stated that was authorized to execute said instrument.
In Witness Whereof I have hereunto set my hand and affixed my official seal the day and year
first above written.
Notary Public in and for the State of Washington
Residing at
My commission expires
Page 11 of 13
Legal Description
Exhibit "A"
THAT PORTION OF THE EAST HALF OF SECTION 10, TOWNSHIP 25 NORTH, RANGE 44 EAST, W.M., IN
SPOKANE COUNTY, WASHINGTON, DESCRIBED AS FOLLOWS:
COMMENCING AT THE EAST QUARTER CORNER OF SAID SECTION 10; THENCE NORTH 89
WEST, ALONG THE CENTERLINE OF SAID SECTION 10, 1013.95 FEET TO THE WESTERLY RIGHT OF
WAY LINE OF MIRABEAU PARKWAY THE POINT OF BEGINNING OF THIS DESCRIPTION; SAID
POINT OF BEGINNING BEING ON A CURVE TO THE RIGHT THE RADIUS OF WHICH BEARS NORTH
69 10'22" WEST. A DOSTAMCE PF 673.00 FEET; THENCE ALONG SAID WESTERLY RIGHT OF WAY
LINE AND CURVE TO THE LEFT, THROUGH A CENTRAL ANGLE OF 21 AN ARC DISTANCE OF
247.94 FEET TO A POINT OF TANGENCY; THENCE SOUTH 41 WEST, ALONG SAID WESTERLY
RIGHT OF WAY LINE, 3.18 FEET; THENCE NORTH 89 WEST, 519.45 FEET, TO THE EASTERLY
RIGHT OF WAY LINE OF DISCOVERY PLACE; THENCE ALONG THE EASTERLY AND NORTHERLY
RIGHT OF WAY LINE OF DISCOVERY PLACE THE FOLLOWING 5 COURSES; 1) NORTH 00 °11'33"
EAST, 323.45 FEET, TO THE BEGINNING OF A CURVE TO THE RIGHT THE RADIUS OF WHICH BEARS
SOUTH 89 0 48'27" EAST, A DISTANCE OF 673.00 FEET; 2) ALONG SAID CURVE TO THE RIGHT,
THROUGH A CENTRAL ANGLE OF 27 0 52'08" AN ARC DISTANCE OF 327.35 TO THE BEGINNING OF A
CURVE TO THE RIGHT THE RADIUS OF WHICH BEARS SOUTH 61 EAST, A DISTANCE OF 37.50
FEET; 3) ALONG SAID CURVE TO THE RIGHT, THROUGH A CENTRAL ANGLE OF 24 AN ARC
DISTANCE OF 16.02 FEET TO A POINT OF TANGENCY; 4) NORTH 52 °31'58" EAST, 75.56 FEET, TO THE
BEGINNING OF A CURVE TO THE LEFT THE RADIUS OF WHICH BEARS NORTH 37 0 28'02" WEST, A
DISTANCE OF 62.50 FEET; 5) ALONG SAID CURVE TO THE LEFT, THROUGH A CENTRAL OF
201 AN ARC DISTANCE OF 219.80 FEET TO THE EASTERLY LINE OF THE YMCA PROPERTY;
THENCE NORTH 25 0 22'25" WEST, ALONG SAID EASTERLY LINE, 249.28 FEET TO THE NORTHEAST
CORNER OF THE YMCA PROPERTY; THENCE NORTH 89 WEST, ALONG THE NORTH LINE OF
THE YMCA PROPERTY, 740.00 FEET TO THE EAST LINE OF THE WEST 200.00 FEET OF THE
NORTHEAST QUARTER OF SAID SECTION 10; THENCE NORTH 00 0 06'27" EAST, ALONG SAID EAST
LINE 1560.16 FEET TO THE SOUTH LINE OF THE NORTH 300.00 FEET OF THE NORTHEAST QUARTER
OF SAID SECTION 10; THENCE SOUTH 89 0 2733" EAST, ALONG SAID SOUTH LINE, 693.58 FEET TO
THE WESTERLY RIGHT OF WAY LINE OF MIRABEAU PARKWAY; THENCE ALONG THE WESTERLY
RIGHT OF WAY LINE OF MIRABEAU PARKWAY THE FOLLOWING 8 COURSES: 1) ALONG A CURVE
TO THE RIGHT THE RADIUS OF WHICH BEARS SOURTH 56 0 5422" WEST, A CURVE DISTANCE OF
673.00 FEET, THROUGH A CENTRAL ANGLE OF 17 AN ARC DISTANCE OF 202.09 FEET TO A
POINT OF TANGENCY; 2) SOUTH 15 0 53'21" EAST, 463.38 FEET, TO THE BEGINNING OF A CURVE TO
THE LEFT THE RADIUS OF WHICH BEARS NORTH 74 0 06'39" EAST, A DISTANCE OF 727.00 FEET 3)
ALONG SAID CURVE TO THE LEFT, THROUGH A CENTRAL ANGLE OF 08 AN ARC DISTANCE
OF 103.45 FEET TO A POINT OF TANGENCY; 4) SOUTH 24 0 02'32" EAST, 255.31 FEET, TO THE
BEGINNING OF A CURVE TO THE RIGHT THE RADIUS OF WHICH ANGLE BEARS SOUTH 65 0 57'28"
WEST, A DISTANCE OF 673.00 FEET; 5) ALONG SAID CURVE TO THE RIGHT, THROUGH A CENTRAL
ANGLE OF 20 0 29'03 ", AN ARC DISTANCE OF 240.61 FEET TO THE BEGINNING OF A CURVE TO THE
LEFT THE RADIUS OF WHICH BEARS NORTH 86 °26'31" EAST, A DISTANCE OF 727.00 FEET; 6) ALONG
SAID CURVE TO THE LEFT, THROUGH A CENTRAL ANGLE OF 38 0 36'08 ", AN ARC DISTANCE OF
489.81 FEET TO A POINT OF TANGENCY; 7) SOUTH 42 0 09'36" EAST, 26.61 FEET TO THE BEGINNING
OF A CURVE TO THE RIGHT THE RADIUS OF WHICH BEARS SOUTH 47 0 50'24" WEST, A DISTANCE OF
673.00 FEET; 8) ALONG SAID CURVE TO THE RIGHT, THROUGH A CENTRAL ANGLE OF 62 AN
ARC DISTANCE OF 739.85 FEET TO THE POINT OF BEGINNING OF THIS DESCRIPTION;
EXCEPT THAT PORTION CONVEYED TO SPOKANE COUNTY FOR DISCOVERY PLACE, ROAD FILE
NO. 2666, BY DEED, UNDER AUDITOR'S FILE NO. 447291.
Page 12 of 13
Exhibit "C"
DAILY:
• General cleaning 5 -7 days a week after 5pm or after the last group /event
leaves the building
• Vacuum all carpet areas nightly (spot clean when necessary)
• Doors, main entry doors and windows will be cleaned daily
• Empty waste cans & recycle bins (clean when necessary)
• Wipe down all surfaces within normal reach will be dusted and kept clean
daily including counters, tables and sink areas
• Sweep outside entrances, stairs and walkways
• Clean windows as needed
• All walls will be spot cleaned as necessary, so long as the removal of
finger marks, etc., does not spoil the general appearance of the wall.
• Walls switch cover plates clean when needed
• Elevator doors will be cleaned and polished daily
Mi /M&M
• Clean and Dust as required (workstations surfaces, file cabinets, table
tops, partition edges, walls, ceiling, ledges, baseboards, rails, stairways,
banister, display cases, bookcases and corners)
• Dust blinds as necessary
• Carpets cleaned including corners weekly
• Chair mats cleaned weekly
• Waste containers will be cleaned and disinfected daily
• All woodwork shall be cleaned and dusted weekly
QUARTERLY (January, April, July, October):
• Clean all windows inside and out
Door hardware will be polished quarterly
Remove light fixtures covers (where applicable) and thoroughly clean
BI- ANNUAL (April, September):
• Shampoo all carpeted areas
• Dust and clean blinds (both sides); spot clean when necessary
Page 13 of 13
DRAFT
ADVANCE AGENDA
For Planning Discussion Purposes Only
as of October 7, 2010; 8:15 a.m.
Please note this is a work in progress; items are tentative
To: Council & Staff
From: City Clerk, by direction of City Manager
Re: Draft Schedule for Upcoming Council Meetings
Wednesday, October 13, 2010, 6 -8 p. m. CenterPlace, AWC Regional Meeting
October 19, 2010, Study Session Format, 6:00 p.m.
1. Semi - Trucks Parking — Rick VanLeuven
2. Panhandling Update — Rick VanLeuven
3. Report Back to Council: Community Blvd — Lori Barlow
4. Easement Extinguishment Request — Cary Driskell
5. Public Record Amendments — Cary Driskell
Advance Agenda
[due date Mon, Oct 11]
(10 minutes)
(10 minutes)
(30 minutes)
(10 minutes)
(10 minutes)
(5 minutes)
[*estimated meeting: 75 minutes]
October 26, 2010, Formal Meeting Format, 6:00 p.m. [due date Mon, Oct 18]
1. Consent Agenda (Claims, minutes, payroll) (5 minutes)
2. Motion Consideration: Lease Agreement with Community Colleges of Spokane — M.Stone (10 minutes)
3. Motion Consideration: Legislative Agenda (10 minutes)
4. Motion Consideration: Comp Plan, Elimination of Entire Subarea Plan — Kathy McClung (30 minutes)
5. Advance Agenda (5 minutes)
6. Info Only: Department Reports [ *estimated meeting: 60 minutes]
November 2, 2010, Study Session Format, 6:00 p.m. [due date Mon, Oct 25]
1. Spokane Transit Authority Presentation — Susan Meyer (30 minutes)
2. Broadcasting Options — Greg Bingaman (20 minutes)
3. Admin Report: Fee Resolution Proposed Changes — Ken Thompson (15 minutes)
4. Admin Report: Code Text Amendment CTA 08 -10 (Mixed Use) — Micki Harnois (20 minutes)
5. Special Event Permit Code Change — Cary Driskell (15 minutes)
6. Advance Agenda (5 minutes)
[ *estimated meeting: 105 minutes]
November 9, 2010 Formal Meeting Format, 6:00 p.m. jdue date Mon Nov 1]
1. Consent Agenda (Claims, minutes, payroll) (5 minutes)
2. First Reading Public Record Amendments — Cary Driskell (15 minutes)
3. First Reading Ordinance Amending Mixed Use, Code Text Amendment CTA 08 -10 — Micki Harnois (20 min)
4. Proposed Resolution Amending Fee Resolution — Ken Thompson (15 minutes)
5. Advance Agenda (5 minutes)
6. Info Only: Working Committees
7. EXECUTIVE SESSION [ *estimated meeting: 60 minutes]
November 16, 2010, Study Session Format, 6:00 p.m. [due date Mon, Nov 8]
1. Second Reading Proposed Ordinance Amending Mixed Use, CTA 08 -10 — Micki Harnois (10 minutes)
2. Hotel /Motel Grant Proposals for 2011 — Ken Thompson (20 minutes)
3. Street Utility — Neil Kersten (15 minutes)
4. Advance Agenda (5 minutes)
[ *estimated meeting: 50 minutes]
Draft Advance Agenda 10/7/2010 4:48:43 PM Page 1 of 2
November 23, 2010 Thanksgiving Week (tentative, no meeting)
November 30, 2010, Tentative No Meeting: Council attends NLC in Colorado (Nov 30 -Dec 4)
December 7, 2010, Study Session Format, 6:00 p.m. [due date Mon, Nov 29]
1. Poe Contract — Neil Kersten (15 minutes)
2. AAA Sweeping/Vactoring Contract — Neil Kersten (10 minutes)
3. Advance Agenda (5 minutes)
4. Info Only: Department Reports (normally for the Nov 23 meeting)
[estimated meeting: 30 minutes]
December 14, 2010, Formal Meeting Format, 6:00 p.m [due date Mon, Dec 6]
1. Consent Agenda: Minutes, Claims, Payroll (5 minutes)
2. Second Reading Public Record Amendments — Cary Driskell (15 minutes)
3. Motion Consideration: Approval of Poe Contract — Neil Kersten (10 minutes)
4. Motion Consideration; Approval of AAA Contract — Neil Kersten (10 minutes)
5. Motion Consideration: Allocation of Hotel/Motel Grant Proposals for 2011 — Ken Thompson (15 min)
6. Motion Consideration: Mayoral Appointments (Planning Commission, etc.) (15 minutes)
[ *estimated meeting: 70 minutes]
December 21, 2010, Christmas Week (tentative, no meeting)
December 28, 2010, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda: Minutes, Claims, Payroll
2. Info Only: Department Reports
January 4, 2011, Study Session Format, 6:00 p.m.
Affordable Housing Participation
Alternative Analysis (contracts)
Area Agency on Aging
Bidding Contracts (SVMC 3. — bidding exceptions)
Capital Projects Funding
Chickens in Residential Areas
Clean Air Agency
Concurrency
East Gateway Monument Structure #
Jail Update
Liquor Initiatives
Milwaukee Right -of -way
Overweight /over size vehicle ordinance
Parking/Paving Options (Development paving
options for driveways, etc.)
Reimbursement Assessment Amendment
Signage (I -90)
Solid Waste Amended Interlocal
Special Events Permit Training
Speed Limits
Sprague Appleway Corridor Environ.Assessment
Sprague Avenue: One -way vs. two -way
Street Maintenance Facility
[due date Mon, Dec 20]
(5 minutes)
[due date Mon, Dec 27]
Transportation Benefit District Interlocal
Transportation Benefit District: (a). Establish ord.;
(b) set public hearing; (c) draft resolution; (d) ballot
language
Transportation Impacts
Wastewater Treatment Plant
WIRA, Water Protection Commitment, public
education
4 = Awaiting action by others
* = doesn't include time for public or council
comments
Draft Advance Agenda 10/7/2010 4:48:43 PM Page 2 of 2