2010, 07-13 Special Council RetreatOffice Copy
AGENDA
SPOKANE VALLEY CITY COUNCIL
RETREAT/WORKSHOP
Tuesday, July 13, 2010 9:00 a.m. — 4:00 p.m.
CenterPlace
Classroom #213
2426 N Discovery Place
Spokane Valley, Washington
Please Silence Your Cell Phones During the Meeting
WELCOME: Mayor Towey
1. Business Plan Overview — Mike Jackson (15 minutes)
2. Budget Worksheet Overview — Ken Thompson (15 minutes)
3. General Government — Ken Thompson (15 minutes)
4. Executive and Legislative Support — Mike Jackson (30 minutes)
City Attorney/Legal Support — Mike Connelly (30 minutes)
5. Operations and Administration Services — Mike Jackson (20 minutes)
Human Resources John Whitehead (20 minutes)
Finance and Information Technology — Ken Thompson (20 minutes)
6. Legislative — Mike Jackson /Council (15 minutes)
LUNCH BREAK 12:00 —12:30
(Note: Council & Staff will move to a separate room for lunch,
and reconvene back in Room 213 at approximately 12 :30 p. m)
7. Community Development — Kathy McClung (60 minutes)
S. Parks and Recreation — Mike Stone (60 minutes)
9. Public Works — Neil Kersten (60 minutes)
10. Spokane Valley Police Department — Rick VanLeuven (30 minutes)
11. Public Safety /Other — Mike Jackson /Staff (15 minutes)
Adjourn
Note: There will be no public comments at Council Study Sessions or Workshops. During meetings held by the City of
Spokane Valley Council, the Council reserves the right to take "action" on any item listed or subsequently added to the agenda.
The term "action" means to deliberate, discuss, review, consider, evaluate, or make a collective positive or negative decision.
NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments,
please contact the City Clerk at (509) 921 -1000 as soon as possible so that arrangements may be made.
Retreat Agenda 07 -13 -10 Page 1 of 1
r 7/9/2010
Executive Summary. .
5
Business Plan Process
11
Strategic Service Delivery Areas .
13
Understanding the Departmental Business Plan .
15
General Government Impact Summary .
17
Department Business Plans:
Executive /Legislative Support - City Manager /City Clerk
19
Executive /Legislative Support - City Attorney.
25
Operations & Administrative Services
31
Finance and Information Technology Services .
43
Community Development .
49
Parks & Recreation .
65
Public Works
73
ADDENDUM A:
Spokane Valley Police Department (Contract Services)
85
ADDENDUM B:
Foundation of the City of Spokane Valley.
101
City of Spokane Valley Values
102
Core Beliefs . . . . . . . . . . . .
103
Customer Service gram
104
Customer Service Definition .
105
Information Input .
106
Council Goals .
108
Summary - Citywide Business Plan .
109
7/9/2010
Executive Summary
This is the City of Spokane Valley's fourth annual Business Plan. The 2011 Business Plan links community priorities, the Financial
Forecast, Council goals, and the proposed 2011 budget. Each department within the City of Spokane Valley participates in the busi-
ness plan process, developing new objectives guided by Council goals, as well as by identified strengths, weaknesses, opportunities,
and threats. Departments also refine existing goals based upon new information and the updated financial forecast. Strategies ac-
company each goal in order to illustrate and define how departments will accomplish these goals. City Council reviews the Business
Plan as part of the annual budget process.
The Business Plan identifies and responds to future fiscal constraints, and provides continuity to the annual budgetary process. This
2011 Business Plan has been created during a time of economic uncertainty. The City experienced a significant decline in revenue
sources such as sales tax from 2007 to present (table 1.1) The Financial Forecast (table 1.2) reflects a re- calibration of revenues
based on a projected flat economy through 2014. The Business Plan is integrated with the Budget to create a plan of action to meet
the essential needs of our citizens and maintain a strong financial foundation for our City.
In this year's plan, each department has defined its programs and has identified the services each program provides. With projected
economic constraints, the ability to fund programs at the existing levels is not practical. However, Spokane Valley's long- standing fis-
cally conservative management has allowed us to be better positioned than many other cities. Nonetheless, in order to sustain re-
serves, the Acting City Manager has imposed a 3% reduction on spending in 2010 and each department has projected the impact of
3 %, 6% and 9% reductions to 2011 programs and services. Each department has also provided a brief Six -Year Budget & Impact
Summary to describe what the impact to the services would be if the economy continues to remain flat or decline further. The chal-
lenge we face is to achieve quality service delivery while limiting future cost increases.
Since 2008, the business plan has included performance measures to determine the amount of and the effectiveness and efficiency in
which work is performed through each of the City's programs. As we continue to monitor these key measures over time, we will have a
good indicator of the progress the City is making to provide high quality services in a cost - effective way.
Looking forward, in order to meet the City's budget objectives, departmental goals and strategies have been adjusted from the 2010
plan. This Business Plan is the tool we use to guide the City forward to accomplish the Council's goals while remaining squarely within
the current budget and the forecasted projections.
5 7/9/2010
Based on the Financial Forecast, department budgets have been thoroughly reviewed to keep expenditures in line with declining reve-
nues. In addition to cutting General Fund expenditures and not filling Council approved staff positions, the City will utilize some Gen-
eral Fund Carry Over in order to maintain the services needed by our citizens.
In spite of the financial downtrend, the City views the changes in economy as an opportunity to reevaluate our goals and strategies in
order to meet the challenges set before us. As an open collaborative government, we continue to encourage our citizens to provide
the necessary feedback we need as we endeavor to plan our City's future together.
Although the Business Plan is based on a 6 year cycle, the Financial Forecast is limited to 5 years including the current (20 10) year.
The reason for this discrepancy is that it becomes increasingly difficult to forecast economic indicators beyond 2014. It is important to
note that the Business Plan and Forecast are imperfect tools and that is precisely why both documents are updated on an ongoing
basis.
Financial Management - The City proposes to:
1. Maintain basic service levels with reduced resources
2. Minimize personnel costs /overhead by continuing to contract for many services
3. Continue the 6 -year Business Plan process
4. Leverage City funds with grant opportunities
5. Minimize City debt with a pay as you go philosophy
Financial Objectives - The City's financial objectives through 2014 are:
1. Maintain a general fund ending balance of 15% through 2014.
2. Maintain the Service Level Stabilization Fund at current level of $5.4 million through 2014.
(continued)
6 7/9/2010
Commitment - By committing to these objectives, the City will ensure financial sustainability through 2014.' The City can achieve
this by:
1. Reducing 2010 General Fund Expenditures by 3 %.
2. Cut future (beginning in 2011) General Fund expenditures by at least 3%
Challenges - Beyond the General Fund, the City of Spokane Valley has 3 primary financial concerns:
1. Funding street capital projects
2. Funding the Street Preservation Plan to maintain City roads
3. Funding parks capital projects
' While the existing financial forecast runs through 2014, the long -term financial objective is to maintain ending fund balance and
service level stabilization funds on an ongoing basis.
7 7/9/2010
Table 1.1
$40,000,000
$35.000,000
$30.000.000
$25.000,000
$20,000,000
$15,000.000
$10,000,000
$5.000.000
128 General Fund
Revenue
i683Sale5 Tax
Revenue
751 Property Tax
Revenue
37029002
34888
T258 --
33894879
29539079
--
19672640
16868850
18631508 1623'
1832211
950 q9 9522358 10475
9836088
8980837 8043872
I
2004 2005 2006 2007 2008 2009
Includes the following fund revenues: Property Tax, Sales Tax, Gambling Tax, Franchise Fees & Business Registrations,
State Shared Revenues, Service Revenues, Fines and Forfeitures, Recreation Program Fees, Miscellaneous and Invest-
ment Interest, and Transfers.
8 7/9/2010
General Fund Expenditures:
Legislative
$
2010
2011
$
2012
$
2013
$ 364,791
2014
$
1,063,842
Estimate
Estimate
1,087,119
Estimate
_
Estimate
Public Safety
Estimate
General Fund Revenues:
$ 22,179,879
$
23,067,074
$
23,989,757
$ 25,669,040
Deputy City Manager
$
620,574
Sales Tax
$
16,250,000
$ 16,300,000
$
16,300,000
$
16,400,000
$
16,400,000
Property Tax
$
10,869,500
$ 10,700,000
$
10,800,000
$
10,900,000
$
11,000,000
Gambling Tax
$
425,000
$ 425,000
$
425,000
$
425,000
$
425,000
Franchise Fees /Bus. Reg.
$
1,100,000
$ 1,111,000
$
1,122,110
$
1,144,664
$
1,156,111
State Shared Revenues
$
1,625,000
$ 1,665,625
$
1,707,266
$
1,793,697
$
1,838,539
Service Fees
$
1,600,000
$ 1,600,000
$
1,600,000
$
1,600,000
$
1,600,000
Fines & Forfeitures
$
1,800,000
$ 1,800,000
$
1,800,000
$
1,800,000
$
1,800,000
Recreation Program Fees
$
550,000
$ 555,500
$
560,000
$
565,000
$
570,650
Interrund Transfers
$
165,000
$ 55,000
$
55,000
$
55,000
$
55,000
Investment Int. & Misc.
$
200,000
$ 200,000
$
180,000
$
100,000
$
50,000
Carryover from prioryr
$
24,400,000
$ 24,869,462
$
21,140,295
$
18,580,312
$
14,763,819
Total General Fund
$
58,984,500
$ 59,281,587
$
55,689,671
$
53,363,673
$
49,659,119
General Fund Expenditures:
Legislative
$
322,120
$ 324,298
$
337,270
$
350,761
$ 364,791
Executive & Legislative
$
1,063,842
$ 1,045,307
$
1,087,119
$
1,130,604
$ 1,209,746
Public Safety
$
22,062,268
$ 22,179,879
$
23,067,074
$
23,989,757
$ 25,669,040
Deputy City Manager
$
620,574
$ 624,771
$
649,762
$
675,752
$ 723,055
Finance
$
1,023,373
$ 1,030,294
$
1,071,506
$
1,114,366
$ 1,192,372
Human Resources
$
248,435
$ 240,500
$
250,120
$
260,125
$ 278,334
Public Works
$
893,793
$ 899,830
$
935,823
$
973,256
$ 1,041,384
Com DevAdmin
$
323,205
$ 325,729
$
338,758
$
352,308
$ 376,970
Dev. Engineering
$
791,719
$ 820,737
$
853,566
$
887,709
$ 949,849
Planning
$
1,124,206
$ 1,068,529
$
1,111,270
$
1,155,721
$ 1,236,621
Building
$
1,313,320
$ 1,361,238
$
1,415,688
$
1,472,315
$ 1,575,377
Parks Admin
$
987,556
$ 974,329
$
1,013,302
$
1,053,834
$ 1,127,603
Recreation
$
237,846
$ 252,266
$
262,357
$
272,851
$ 291,950
Aquatics
$
422,550
$ 429,250
$
446,420
$
464,277
$ 496,776
Senior Center
$
85,503
$ 89,653
$
93,239
$
96,969
$ 103,756
CenterPlace
$
1,192,578
$ 1,157,774
$
1,204,085
$
1,252,248
$ 1,302,338
Transfer to Capital
$
100,000
$ 100,000
$
100,000
$
100,000
$ 100,000
Spending less than budget
$
(1,000,000)
$ (300,000)
S
-
$
-
$ -
General Government
$
2,302,150
$ 2,516,908
$
2,872,000
$
2,997,000
$ 3,100,000
Total General Fund
34,115,0
35,
$
37,109,359
$
38,599,
$ 41,
Net
24,869,462
24,140,295
18,580,312
14,763,819
8,519,156
Less cash Clow reserve
(3,000,000)
Carryover to next yr
24,869,462
21,140,295
18,580,312
14,763,819
8,519,156
2011
1. expense up 4 0 /o/yr; 2, public safety concerns;
3. no use of reserves;
4. cash flow
amt reduced
9 7/9/2010
Table 1.2 Financial Forecast and Program Impact Summary
This Financial Forecast meets the objectives and ensures financial stability by reducing the General Fund Expenditures by 3 %, beginning in 2010,
and by maintaining a General Fund ending balance of 15% carry-over through 2014.
IA community of opportunity where individuals and families can grow and play and businesses will flourish and prosper."
In order to execute the Vision, the City Council, with public par-
ticipation, established core beliefs, values, and annual budget
goals, all of which provide direction for the City's six -year busi-
ness plan. The Appendix includes a comprehensive discussion
of the Foundation on which Spokane Valley was built, which
includes Core Beliefs, our Vision Statement, our Values, our
commitment to Customer Service, a summary of Internal and
External Input Methodology, and the Council's Goals for 2011.
The City Foundation, as established by City Council Goals and
influenced by formal employee input, city planning process,
analysis and other forms of Internal Input, along with citizen
surveys, comment cards, focus groups and other External In-
put, is the foundation of the six -year business plan. Each of the
Strategic Service Delivery Areas is supported by a Departmen-
tal Business Plan. The initial Departmental Business Plans
were developed through participatory meetings open to all City
employees. A SWOT analysis identifying the strengths, weak-
nesses, o pportunities and threats for each department was
conducted. Mission statements and goals were established by
employees.
City Foundation
Core Beliefs, Vision Statement, Values, Customer Service Standards
Internal Input
Comprehensive Plan
6 -Year Financial Forecast
CenterPlace Marketing
Plan
Parks Master Plan
6 -Year Transportation
Improvement Plan
Street Master Plan -
Pavement
Management Program
SARP
Performance Analysis
Employee Focus Groups
Commute Trip Reduction
Survey
Resource Analysis
Audits
City Council
Budget Goals
Strategic Service -
Delivery Areas
External Input
Citizen Service
Request System
Citizen Survey
Comment Cards
Focus Groups
Customer
Correspondence
Lunch w/ the City
l
Departmental Business
Plans
Mission Statement
Goals
Strategies
*Workload Statistics
*Performance Results
Citywide Business Plan
Encompasses All Items
Above
*Information is
added as it
becomes available.
11 7/9/2010
This proposed six -year Business Plan for 2011 -2016 is based on the fulfillment of the City's Vision Statement:
The City of Spokane Valley is classified by five strategic service- delivery areas of one or more departments, as seen below. The five
strategic service areas have mission statements that guide the departments within the strategic area.
Additionally, in two of the strategic service areas, divisions were further defined. First, the Office of the City Attorney is a division within
the Executive & Legislative Support Department which provides City -wide legal services such as litigation, legislation, contracts, and
code enforcement. The second is the Finance & Information Technology Division within the Operations and Administrative Services
Department.
Executive &
Legislative Support
Office of the
City Attorney
Operations &
Administrative
Services
Community
Development
Parks
Recreation
Public
Works
Finance &
Information
Technology
13 7/9/2010
New to the 2011 Business Plan is a more detailed description of each department's programs which define the Strategic Service- Delivery
Areas discussed on the previous page. Along with a description of each program, goals and strategies necessary to implement the plan to de-
liver services effectively and efficiently are also provided. These goals encompass a six -year period and are intended to make departments
responsive to the community. How does each department know if they are providing services effectively and efficiently? As with previous
plans, the 2011 plan continues to provide Workload Statistics and Performance Results. This data is the measure to evaluate the service the
City provides so we can make the appropriate adjustments to the plans in order meet the objective of providing our citizens with the highest
level of service possible. This data will continue to be updated as the information becomes available. Further definition follows:
Goals and Strategies in the Business
Plan provide direction for the future;
Workload Statistics and Performance
Results help ensure desired results
are achieved and that citizens are re-
ceiving the value they expect.
Workload Statistics are data compiled to demonstrate the amount of
work performed, services received, and /or resources consumed. This
type of information will be collected annually to identify trends that are
occurring in our city that affect the government organization. Such infor-
mation can be utilized to make staffing decisions, prioritize purchases to
best meet the needs of our customers, and forecast budgetary needs for
the future. Examples of workload statistics are the number of road miles
cleaned and the number of permits issued.
Performance Results are necessary to determine whether services are delivered effec-
tively and efficiently. Although most basic city services provided are consistent across
jurisdictions, the City of Spokane Valley has great discretion in deciding how to provide
those services. Each task performed by a city employee has a desired effect attached
to it. If we do not take steps to determine whether the desired effect is being accom-
plished, we do not know if we are effectively meeting the needs of our citizens and cus-
tomers. For example, a survey of citizens will tell us if we are providing the safe com-
munity they desire, and an assessment of the condition of our streets will tell us if we
are maintaining our streets to a sufficient degree. The counterpart of the effectiveness
measure is the efficiency measure. We must also determine whether the cost to pro-
vide each service is a good value to our customers. These efficiency measures will let
us know whether we need to improve the workflow process or provide better resources
to accommodate the customer in a timelier manner. Examples of efficiency results are
the cost per capita of delivering a service or the number of days to issue a permit.
The Target is the desired end result which, when
met, confirms the effectiveness and efficiency of the
service provided. When the target is not met, ad-
justments in strategies and staffing most likely will
be necessary to meet the intended target. Several
factors can determine whether or not the depart-
ment can meet their desired target, two of which
are: 1) funding sources available to provide a qual-
ity service; and 2) number of employees needed to
provide the highest level of service. The 2011 Busi-
ness Plan discusses 3 %, 6% and 9% program re-
ductions which may ultimately affect our ability to
reach the desired targets noted by each depart-
ment.
15 7/9/2010
The General Government Department comprises activities that encompass services to multiple departments. Included in this depart-
ment are the costs of City Hall and related utilities, management information services, insurance costs, miscellaneous City intergovern-
mental costs and capital equipment costs that benefit more than one department, and outside agency funding. Outside agencies, which
includes economic development and social services, provide needed public services on behalf of the City. The outside agencies must
provide an annual report of how the money was spent.
REDUCTION
3% I . Reduce contingency by $95,000. This account is not needed if there are no budget surprises during 2011.
($95,000)
6% Reduce contingency by $117,000
($190,000) . Reduce transfer to Capital by $23,000
Reduce copy machine purchase by $5,000
Reduce Citywide records management by $45,000
9% I Reduce contingency by $180,000
($285,000)
17 7/9/2010
ixecutive & Legislative Support— City Manager /City Clerk
Our Mission is to provide the City Council and employees with leadership, useful advice, and implementation of
best practices to achieve adopted goals and deliver quality services to the community
Overview
The Executive & Legislative Support Department is accountable
to the City Council for the operational results of the organiza-
tion, effective support of elected officials in achieving their
goals, fulfillment of the statutory requirements of the City Man-
ager, implementation of City Council policies, and provision of a
communication linkage among citizens, the City Council, City
departments, and other government agencies.
City Manager
Deputy City
Manager Administrative
Assistant
City Manager
Executive and Legislative Support includes the City Clerk and
includes oversight of the Police Services Contract for the City.
While the Office of the City Attorney is included in the Executive
and Legislative Support Department, it works directly with all
other departments and has its own Mission Statement and
Goals following this section.
r - -- - - - - - --
Administrative
CityAttomey City Clerk Assistant- PoliceChief
ExecutiveCity (Contract Services)
Council
At the 6% budget reduction, the 2 unfilled Legal
DeputyCity Intern positions will be eliminated from the budget,
Attorney noted in blue
Additionally, at the 9% budget reduction, the un-
Administrative filled Administrative Assistant position will be
1 Assistant eliminated from the budget, noted in yellow.
I
I
1
jRule Legal
4 Intems 2
19 7/9/2010
CiN ?Manager -
As the City's chief executive officer, the City Manager has overall responsibility for policy development, program planning, fiscal man-
agement, administration, and operation of all City functions, programs and activities. The City Manager's administrative direction is
provided by the City Council. The City Manager assesses community and citizen needs and ensures objectives and priorities are fo-
cused on meeting those needs in an effective, cost - efficient manner; directs development and implementation of initiatives for service
quality improvement; provides day -to -day leadership and works with the City's management team to ensure a high - performance, ser-
vice- oriented work environment consistent with sound management principles. All City employees report directly or indirectly to the
City Manager.
The City Manager performs the following essential services:
• Directs the implementation of the City Council's annual goals
• Develops and directs the implementation of policies, procedures, and work standards for the City
• Prepares and recommends long -range plans for City services and programs
• Monitors status of contracts
• Develops and recommends adoption of the annual budget
• Coordinates the preparation of reports or presentations to the City Council or outside agencies
• Develops specific proposals for action on current and future City needs
• Acts as the Emergency Management Coordinator for the City
• Monitors staff performance on qualitative and quantitative measures
• Participates on local, regional, state and national jurisdictions to represent Spokane Valley's interests
• Maintains good working relationships with community constituents
Police Services - Police services are contracted through the Spokane County Sheriff's Department. The City of Spokane Valley Police
Chief reports to the City Manager.
20 7/9/2010
City Clerk -
The Clerk's Office, which consists of the City Clerk and Deputy City Clerk, manages the city's official records and public disclosure,
supports the City Council, including agenda development and preparation of the official minutes, provides legal notices to the public
regarding city business; supports all City departments and provides initial customer contact at City Hall. As the custodian of all City
records, the Clerk's Office oversees record archival and all document imaging for state compliance. Since the archiving process be-
gan in early 2007, two full -time employees have archived over 466 boxes of documents into storage; and over the last two years the
clerk's office responded to 671 public record requests and processed over 380 contracts in addition to preparing weekly Council
Packets and Minutes.
The City Clerk's office provides the following services:
• Prepares City Council Agendas and Packets
• Certifies official City Documents
• Is Custodian of City Seal
• Supervises City's official file record maintenance
• Administers insurance claims
• Administers the City's Municipal Code
• Is the Public Records officer and handles public record requests
• Ensures proper format for and processes resolutions and ordinances
• Is responsible for business registrations
• Administers oath of office for City Council
• Monitors contracts and other documents for signature, recording and posting
• Coordinates Volunteer Opportunities for City boards, committees and commissions
• Responsible for set -up for and clean -up after Council meetings
• Attends all Council meetings and transcribes minutes
• Presides at bid openings
• Is responsible for publication of all legal notices
• Serves as City's Election Official
• Communicates with and provides citizens information
• Administers Consultant, Small Works and Vendor rosters
21 7/9/2010
P
G -1
2011 -2016
Facilitate the achievement of annually established Council Goals (all years).
. Annually develop objectives and strategies to accomplish Council Goals
Report goal attainment progress to the community in the City Manager's
Budget Message
G -2
2011 -2016
Update the Financial Forecast. The Financial Forecast's expected revenues
. Update the Financial Forecast on an ongoing basis
and expenses, incorporates the fiscal elements of departmental business
. Update departmental business plans
plans, identifies fiscal constraints and proposes formulas for Council consid-
. Calculate the fiscal impacts identified in business plans
eration in composing a budget - balancing approach that itemizes necessary
. Assess revenue and expenditure trends
service reductions or increased revenues, or a combination thereof.
. Merge trend data with business plan cost data
Determine the financial delta
• Develop best case and worst case scenarios
• Formulate revenue and expenditure options
• Determine affordable service levels
• Select budget - balancing options to implement
Obtain Council authorization to proceed with selected option(s)
G -3 (Council Goal)
2011
Implement records indexing and phase in a document imaging system City
• Continue phasing in index of documents from each department
department by City department with the goal of achieving city -wide implemen-
* Maintain full document imaging and continue archiving
tation in 2011.
documents
G -4 (Council Goal)
2011
Prepare Legislative Agenda for Council consideration.
Present to Council a draft Legislative Agenda to consider what matters
the City Council wishes to promote on behalf of the City for the potential
inclusion in the Governor's Budget
22 7/9/2010
Goal
G-1
Workload
Meetings w/ Department Heads to attain Council Goals
2008
53
2009
52
2010
2011
2012
Target
Goal Attainment Progress (Business Plan) posted to website by February
15 annually
4
4
Number of established Council Goals
6
7
Number of annual Council meetings
55
59
G -2
Draft of Departmental Business Plans completed annually by June 30
Financial Forecast reviewed and updated annually
�1
Balanced budget presented to City Council annually
G -3
Number of boxes archived
181
195
Number of public record requests processed
347
324
Number of contracts processed
166
216
Prepare analysis of electronic filing annually
23 7/9/2010
W The first Citizen Survey was performed in 2009 and is scheduled to be performed again in 2011 & 2013.
Goal
Performance
2008
2009*
2010
2011
2012
Target
G-1
Percent of citizens satisfied with Council Goals and City's direction
—
82%
(citizen survey)
Average percent of citizens who attend Council meetings (citizen survey)
—
21%
Percent of citizens who rated the services provided by the City with a
—
90%
positive rating (citizen survey)
Pertaining to living in Spokane Valley, percent of citizens who gave a
—
98%
positive rating (citizen survey)
Pertaining to the City listening to its citizen's, percent of citizens who
—
75%
gave a positive rating (citizen survey)
Pertaining to the City welcoming citizen involvement, percent of citizens
—
85%
who gave a positive rating (citizen survey)
G -2
Pertaining to the overall value of services received for City tax dollars
—
83%
paid, percent of citizens who gave a positive rating (citizen survey)
Dollars spent City-wide per capita (all accounts year -end figure)
$70,781,309
$61,155,438'
' pending year -end adjustments
= 88,920
_ 89,440
$796 /capita
$684 /capita
G -3
Percent of response per public record requests completed in 5 days
99%
100%
100%
Percent of all documents and forms indexed on City's website by year
100%
100%
100%
end
Percent of prompt indexing of Council documents within 5 working days
100%
100%
100%
24 7/9/2010
Our Mission is to implement Council policy by providing clear direction and meaningful assistance to employees
administering city government and citizens who use city government. Ensure that all City actions are consistent,
timely and helpful. Maintain a positive and creative workplace.
Overview
The Office of the City Attorney represents City's legal interests City Attorney
including oversight of claims and litigation. The division manages
the City's legal service agreements such as courts, prosecutors,
and probation. The City Attorney drafts ordinances and resolu-
tions, negotiates contracts, leases, and agreements and sup-
ports departments in enforcing associated laws. The Office of the
City Attorney also provides specialized employee training regard- Administrative Assistant
ing existing law. The City Attorney supervises and directs the
work of Rule 9 Legal Interns.
Deputy City Attorney
At the 6% or 9% budget reductions, 2
unfilled Legal Intern positions will be elimi-
nated from the budget, noted in blue
-- Rule Legal Interns
4
2
25 7/9/2010
Executive & Legislative Support— Office of the City Attorney Program Description
Office of the City Attorna:y -
The Office of the City Attorney is responsible for providing legal advice and support to the City Council and City employees as well as
to prosecute and defend all civil matters not assigned to outside counsel. The Office of the City Attorney works extensively with all
other departments in the City.
The Office of the City Attorney provides the following services:
• Draft and /or review contracts
• Defend City in litigation and administrative hearings
• Represent City in code compliance (enforcement) litigation
• Meet and negotiate with Spokane County on service contracts
• Meet and negotiate with other jurisdictions on a variety of matters.
• Maintain office and document organization necessary to successfully complete
all tasks
• Advise on labor relations and employment law
• Advise on Community Development issues
• Advise on numerous miscellaneous issues on a daily basis
• Draft, or review and revise, ordinances, resolutions and policies
• Draft legal memoranda on full range of municipal issues
• Review responses to Public Record requests when necessary and provide
• Public records training
The Office of the City Attorney is staffed by two attorneys, one administrative assistant, and from one to three legal interns. Our daily
work largely consists of providing timely advice on a wide range of municipal issues to City staff and the City Council. The most com-
mon examples are reviewing public record request responses to determine compliance with disclosure and privacy laws; drafting and
reviewing contracts; drafting legal memoranda; reviewing and advising Community Development on proposed developments in order
to proactively identify and avoid potential legal difficulties; and represent the City in litigation.
26 7/9/2010
Executive & Legislative Support—Office of the City Attorney Goals and Strategies
G -1 2011 -2016
To have a fully operational City Attorney's Office that proactively assists in pro- • Review programs
gram development, advises all departments on legal issues in a timely matter, 0 Monitor workload & workload changes
and manages all potential and existing litigation.
• Track response times
• Identify deficient areas
G -2
To assist other departments in analyzing and mapping existing processes to
determine compliance with the law and whether higher levels of customer ser-
vice can be achieved.
2011
• Finalize an index for all public records from each department, with a cor-
responding electronic directory system with a common City -wide format
• Identify all types of permits, approvals, permissions or waivers granted
by the City, and specify the procedures to be followed for each item, in-
cluding deadlines
• Create a process whereby the basis for all conditions placed upon a de-
velopment project is identified, with a specific checklist to be followed
prior to the imposition of each condition
• Create and maintain a purchasing manual
• Maintain and update all form contracts used by all departments
• Update and maintain all City franchises
• Maintain and update all form contracts used by all departments
• Work with Human Resources on all personnel policies
2012 -2015
• Maintain and update all form contracts used by all departments
G -3 (Council Goal) 2011
Advise, draft and amend all code provisions identified by Council. Evaluate . Meet with staff and Council to identify changes
regulations specified in the Sprague /Appleway Revitalization Plan as adopted . Draft language to implement same
and amended by the City Council, as well as prepare requested changes to the . Advise Council and staff on options
Subarea Plan code and Comprehensive Plan.
27 7/9/2010
28 7/9/2010
G -4
2011
Assist in providing consistency in all land use applications and decisions.
• Organize and update all rules regarding vesting and imposition of condi-
tions on development
• Provide training / presentations
• Update through WSAMA
• Present to other jurisdictions
G -5
2011
Draft and complete Contract and Purchasing Guidelines
• Research alternatives
• Draft and finalize summary of contract and purchasing procedures
• Advise client
G -6
2011
Improve efficiency of day -to -day advice to client
0 Include minor tasks in tracking tasks
• Identify start date on task list to client
• Track requests in and out
• Contract review — stamp date received and signed
• Index for contracts —add to public drive with security restrictions
G -7
2011
Appear and represent City in all litigation and administrative hearings and advise
. Work with staff to gain thorough factual knowledge of cases
Council and staff
• Provide Council with timely updates and seek authorization as appropriate
G -8
2011
Draft, revise and advise staff and Council concerning all contracts and Interlocal
• Draft staff contracting guidelines for better understanding and ease of use
Agreements.
0 Update form contracts
• Timely contract review and advise staff
• Create and maintain Index of Interlocal Agreements
28 7/9/2010
Goal
G -1
• ...
Work order requests processed
2008
388
2009
252
2010
2011
2012
Target
Legal memorandums
90
114
95%
G -2
Public record requests processed (does not include day -to -day file re-
view in response to public record requests processed by City Clerk)
29
29
G -6
Litigation matters including enforcement matters.
Enforcement — Opened
Closed
105
94
71
68
21
58
G -2
Training classes taught
8
11
G -6
Average number of days for completion of tasks
—
—
Ordinances and resolutions drafted
40
59
G -8
Contracts reviewed
166
75
,Goal
G-1
Performance
Legal service cost per hour compared to outside counsel
2008
$73 vs $250
2009
$74 vs $250
2010
2011
2012
Target
Percent of internal clients reporting legal advice was timely
91%
63%
95%
G -2
Percentage of internal clients reporting that legal advice was clear and
relevant
95%
94%
G -6
Business plan major goals identified and completed on schedule
—
—
Average timeframe for advice provided from time requested
—
—
Contract templates are available on Public drive when needed
—
—
Attorneys are available when needed
—
—
29 7/9/2010
Executive & Legislative Support-City Manager, City Clerk & Legal Department Impact;
Summary for Budget Reductions in 2011 (Budget combined)
REDUCTION_
6%
($58,855)
7%
($73,981)
9%
($99,375)
Due to the reduced City Manager's salary and benefits, the proposed 2011 Budget for the Executive & Legislative Support begins 6%
below the proposed 2011 budget. Therefore, the reductions for this department will begin with a 6% reduction, rather than 3 %, and
continue with 7% and 9% reductions. Additionally, the Executive /Legislative Budget will provide $6000 to the Operations & Adminis-
trative Services Budget to offset their shortage regarding the annual Website support fee.
• No reductions for 3%
• Budget is 6% below proposed 2011 budget
• Removed 2 vacant Legal Intern positions
• Removed vacant City Manager Intern position
• Removed 2 vacant Legal Intern positions
• Office & Operating supplies reduced by 33%
• With efficiency, this reduction can be met with out af-
fecting service to the citizens
• Publications reduced by 40%
• Reduces the reports and books used to learn how other
cities have been successful at creating healthy, safe
communities
• Meeting Supplies reduced by 38%
• Public meeting supplies such as, coffee, tea, and light
meals
• Small Tools reduced by 50%
• Replacement of calculators, PDA's, etc. by priority only
• Travel /Mileage reduced by 21 %
• Conferences and training will be determined by priority
• Copier Maintenance reduced by 25%
• With efficiency, this reduction can be met
• Subscriptions reduced by 33.3%
• This reduction can currently be met
• Printing & Binding reduced by 5%
• Registrations reduced by 20%
• Reduction coincides with travel /mileage
• Conferences will be determined by priority and by what
information best benefits the citizens
6 -Year Budget and Staffing Impact Summary:
Reductions to meet current fiscal objectives of a balanced financial forecast through 2014 can be met. Future reductions would include staff reductions by eliminating posi-
tions or reducing salary and benefits. The City has a labor contract in place for represented employees through 2012. Depending on future economic indicators and future
revenues, it is anticipated that necessary staff changes will be negotiated in the 2013 -2015 labor contract.
30 7/9/2010
Our Mission is to support the organization and provide exceptional customer service by assessing and addressing
the needs of customers and employees, emphasizing public accountability, fostering community involvement, and
managing the delivery of services to the citizenry.
Overview
The Operations & Administrative Services De
partment includes the human resources, central
reception, public information, contract admini- DeputyCity
stration, and finance functions of the City. This Manager
section of the Business Plan reflects the opera-
tions oversight division of the department. Administrative
Assistant
.!cnwi ruuiw
Administrative Office Office
Administrative Information Resources
Analyst Analyst Officer Assistant I Assistant II Manager
Human
Resources
Technician
31 7/9/2010
Deputy City Manager -
Oversees the Operations and Administrative Services Department for the City. The Deputy City Manager works under the gen-
eral direction of the City Manager and works with the City's management team to coordinate their efforts toward the achievement
of their departmental objectives and the objectives of the City government as a whole. The Deputy City Manager participates in
and makes suggestions to the City Manager in the formulation of strategy and city policy involving organization, procedures, and
services. Duties also include advising the City Manager in the determination of program needs, the preparation and presentation
of programs for approval by the City Manager and City Council, and the coordination of the implementation of approved pro-
grams. The Deputy City Manager performs operations oversight for the Community Development, Public Works, and Parks and
Recreation departments.
The Deputy City Manager performs the following essential services:
• Works with the City Manager and department heads in planning, organizing, coordinating and implementing programs
affecting assigned areas of responsibility
• Coordinates with other managers of City services on matters affecting their areas of responsibility
• Briefs the City Manager on issues of concern in the departments and functions in assigned area of responsibility to as-
sure proper action
• Meets and corresponds with various citizens, professional, business and other groups to answer questions and secure
their help in carrying out various programs
• Coordinates the preparation of annual budget for departments within assigned area
• Reviews results of major studies and coordinates the preparation of reports and recommendations
• Confers with employees and employee group leaders on Human Resource issues
• Attends Council meetings and makes reports concerning activities for which responsible as requested by the City Man-
ager; Confers with officials of city, county, state and federal agencies regarding plans and priorities for existing and
planned programs
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work
cooperatively and jointly to provide quality seamless customer service
32 7/9/2010
Central Reception -
Central Reception consists of two full -time employees who serve as the primary point of contact for the City while providing
the highest level of customer service for citizens, clients and staff. Central Reception greets and assists all visitors, provides
information, assists in business license applications, makes community referrals, answers incoming telephone calls, takes
messages, and directs calls to staff members. During 2009, two full -time employees assisted with 1,825 new business li-
cense applications, 4,869 annual business license renewals, answered and directed 13,206 phone calls to staff, greeted
6,395 visitors, and reported 1,015 Citizen Action Requests. Additional services include:
• Route Calls and Pro-
vide Information for City
Services
• Home Occupation Ap-
plications
• Street Maintenance Re-
quests
• Snow Plow /Street
Sweeping Information
• Maintain Literature for
City Services
• Business Licensing
• Post Regular and Certi-
fied Out -going Mail
• Public Record Re-
quests
• Non - Domestic Animal
Issues
• Order Business Cards/
Name Plates
• Database Maintenance
for Public Works
• Citizen's Complaints
• Schedule Conference
Rooms and Vehicle Us-
age
• Traffic Related Requests
Maintain City Directories
• Database Maintenance
for Business Licensing
• Abandoned Vehicles
• Mail Distribution
33 7/9/2010
P
f
i'
ions and Administrative Services—Public Information Program Description
Public Information -
The Public Information Office provides professional communications services that result in the distribution of complete, accurate and
timely information on City programs, projects and activities using a variety of communication tools and channels to create public
awareness, understanding, interest, input and involvement in City government.
This is accomplished through the following services:
• Community newsletter • Media relations and
outreach
• Website
• Direct response to
community inquiries
• Brochures/
publications
• Employee communi-
cations
• Traffic Alerts /Snow
Info
• Speakers Bureau
• Events /meetings
• Emergency communi- • Interagency communi- • Coordinate biannual
cations cations community survey
The Public Information office works closely with the Mayor, Deputy City Manager and various departments to facilitate two -way com-
munications between the City and its constituents, identifying, researching and disseminating information on City programs, projects
and activities. Through media monitoring and formal /informal community contacts, assists in identifying issues of community impor-
tance, researching and developing communications materials as appropriate to respond to the public's need and right to know about
their City government. The public information office is also responsible for overseeing content of the City's website. Production and
distribution of all public information materials is provided by the public information office, including copywriting, photography, graphic
design, layout and printing, with two exceptions: The community newsletter is created in -house and printed professionally for inser-
tion in local newspapers, and Public Works project mailers are created in -house and printed and mailed by a professional mailing
business. Some key results for 2009 including distribution of information prepared by the Public Information Office, were:
• Media contacts — 201 . Total Media stories — 556 • Newsletter distribution:
Email — 356 /qtr; Print — 20,000 /qtr
• Media releases — 201 . Direct citizen contacts —129 plus about . Spokesman Review Valley Voice
1600 at ValleyFest Distribution - 29,210- 36,402 per story
• Earned media stories — 144 • Spokesman Review distribution - • Valley News Herald distribution -
163,140- 224,623 per story 5,500 per story
34 7/9/2010
Contract Administration -
Negotiates and administers all public safety contracts, including law enforcement, jail, and the district court, which total more than
$21 million and comprise nearly 40% of the general fund budget. Ensures contract services are delivered to citizens and businesses
at a high level for a good value and that all locally generated revenue goes toward serving City of Spokane Valley customers.
Interacts with customers to answer questions and provide information on services such as Animal Control and Cable Television.
Analysis -
Evaluates current service delivery based upon current and anticipated demand while employing the best business practices and
sound fiscal policy to ensure that staffing levels match demand and all efficiencies are incorporated. Calculates full costs of providing
a service so that all costs are recovered for items such as maintenance of the precinct building and the permitting and inspection of
the City right -of -way.
35 7/9/2010
Human Resources -
The Human Resources Office is responsible for providing personnel consultation and employee services to City of Spokane Valley
management and its 91 regular (including Council) and 35 seasonal employees, supporting a workforce that is motivated to deliver
quality services to the community.
This is accomplished through the following responsibilities:
• Employee Recruitment
• Compliance w /Employment
Law
• Wellness
• Performance Management
• Labor Relations
• Compensation Administra-
tion
• Health Care and other Bene-
fits Administration
• Training
• Policy Development and
Administration
• Orientation
Human Resources conducted 66 interviews, hiring 9 employees in 2009. The office maintains a greater than 98% satisfaction rate
with the services provided to City employees and managers. The Office is also developing a wellness program anticipated to re-
duce employee health care expense by more than $8,000 /year.
The HR office provides Risk Management services to the City in the identification, assessment, and prioritization of risks followed
by coordinated and economical application of resources to minimize, monitor, and control the probability and /or impact of unfortu-
nate events. Further, the Human Resources Manager functions as the Americans with Disabilities Act(ADA) coordinator guiding
the City's efforts to promote access to its citizens. As the City's designated contact for persons requesting accommodation, the
HR Manager works with the public to provide reasonable access to City's services.
HR prepares the City for the many changes in the external business environment including increased governmental mandates and
legislation, recruitment needs as the pool of skilled workers decreases, the increasing cost of labor, and changing workforce
demographics.
36 7/9/2010
G -1
Respond to internal and external impacts on the City's human resources func-
tion in order to recruit and retain a well - qualified workforce.
G -2
Enhance community interest and involvement in City government.
G -3
Formalize public accountability in City operations through incorporating the
Business Plan into decision making, conducting a periodic community survey,
and establishing a toolbox for evaluation the City's contract services. An open,
collaborative government is the third Core Value adopted by City Council.
G -4
Audit of existing risk management practices and further development of the
Risk Management Program for the City
Strategies
2011 -2015
• Use more pro- active recruitment techniques
• Evaluate City's work environment to encourage retention of existing staff
• Expand New Employee Orientation and ongoing training
• Develop processes that improve employee access to information, and
make the best use of technology in order to administer cost effectively
2011 -2016
• Draft & implement a comprehensive six -year public information plan sup-
porting Council goals & enhancing community interest & involvement in
city government based on 2010 decennial census
• Promote a unique, Spokane Valley identity especially for the celebration
of the City's ten -year anniversary
• Develop reports on Spokane Valley demographic and economic trends
• Expand forums for informing and involving the public through the devel-
opment of formal customer service feedback system, and enhancement
of community communications outreach program
2011 -2016
• Incorporate the Business Plan in the City's decision - making process to
enhance accountability through implementation of performance results
• Implement a periodic community survey to objectively monitor customer
satisfaction
• Evaluate City's contract services
• Implement contract audit program
• Finalize a managed competition process
2011 -2016
• Assess whether City property is properly insured
• Develop procedures for minimizing claims costs
• Pro recommendations to the City Manager for program development
37 7/9/2010
Operations and Administrative Services —Workload Statistics
38 7/9/2010
G -1
Number of City employees
89
88
Personnel action forms processed
148
168
Number of training classes facilitated or coordinated
9
11
Interviews conducted
154
66
Employees hired ( *regular employees — permanent FT /PT employees;
limited term; does not include temporary/seasonal employees)
15
9
Average number of applications received per recruitment cycle
94.8
77.8
G -2
Media releases issues
203
201
185
Total Media stories
673
556
680
Public Information contacts with the media
273
201
250
Community newsletters produced
3 regular
11 special
3 regular
�
4 regular
I
38 7/9/2010
Goal
Performance
2008
2009
2010
2011
2012
Target
G-1
Percentage rating for employee satisfaction with Human Resources
97.6%
98%
95%
Percentage rate of employee turnover
9%
6.2%
Human Resource full -time employees (FTE) per 100 employees
2
2
Percentage of annual non- manager performance reviews completed
53.42%
37%
within 30 days of anniversary date
Average number of days to complete recruitment
130
55.8
G -2
Customer satisfaction re: contact with City Hall as it pertains to a positive
impression of employees (citizen survey):
Knowledge
—
88%
92%
Responsiveness
—
90%
94%
Courtesy
—
89%
93%
Overall impression
—
86%
90%
Customer use of website (citizen survey):
—
26%
36%
Customer satisfaction with Public Information services (citizen survey):
—
92%
97%
Earned media stories per FTE in Public Information Office
162
96
180
Community E- Newsletter distribution per capita
.0031%
22.76%
39 7/9/2010
Operations
Administrative Services— Deputy City Manager, Central Reception, Public
Information, Contract Administration & Analysis Impact
REDUCTION
3%
($19,323)
6%
($38,646)
Summary for Budget Reductions in 2011
• Office supplies reduced 68%
0 With efficiency, this reduction in operating supplies can
be met without affecting service to citizens
• Publications reduced 10%
0 Limits reports /books re: information on the functions of
city government
• Meeting supplies reduced 12%
0 Reduces supplies /beverages at public meetings
• Small tools reduced 10%
0 Replacement of equipment will be determined by prior-
ity need only
• Travel /Mileage reduced 50%
0 Reduction affects conference attendance and training
regarding issues affecting city government
• Copier Maintenance reduced 17%
0 With efficiency, this reduction can be met
• Office supplies reduced 75%
0 Reduces ability to operate and service citizens, i.e.
envelopes, stamps, pens, letterhead, print cartridges,
file folders.
• Publications reduced 10%
0 Limits reports /books re: information on the functions of
city government
• Meeting supplies reduced12%
0 Reduces supplies /beverages at public meetings
• Small tools reduced 10%
0 Replacement of equipment will be determined by prior-
ity need only
• Travel /Mileage reduced 50%
0 Reduction affects conference attendance and training
regarding issues affecting city government
• Professional Services— Citizen Survey Removed
0 A Council priority to obtain feedback regarding the
City's performance on service to its citizens would be
eliminated
• Software License & Maintenance reduced 38%
0 Buffer for unexpected maintenance is removed
0 $6000 shortage on Website support paid by Executive/
Legislative department
• Memberships reduced 66.6%
0 Reduction affects information and resources currently
available to the City concerning economic opportunities,
federal lobbying priorities and legislative actions
• Registrations reduced 50%
0 Reduction coincides with Travel /Mileage reduction
0 Limits opportunity to be informed on issues affecting our
City by reduced attendance at meetings & conferences
• Public Information reduced 50%
0 Reduction of community newsletter inserts from 4 times
per year to 2 times per year
• Copier Maintenance Reduced 17%
0 With efficiency, this reduction can be met
• Software License & Maintenance reduced 38%
0 Buffer for unexpected maintenance is removed
0 $6000 shortage on Website support paid by Executive/
Legislative department
• Memberships reduced 66.6%
0 Reduction affects information and resources currently
available to the City concerning economic opportunities,
federal lobbying priorities and legislative actions
• Registrations reduced 50%
0 Reduction coincides with Travel /Mileage reduction
0 Limits opportunity to be informed on issues affecting our
City by reduced attendance at meetings & conferences
• Public Information reduced 42%
0 Reduction of community newsletter inserts from 4 times
per year to 2 or 3 times per year
40 7/9/2010
Dperati®ns and Administrative Services— Deputy City Manager, Central Reception, Public
nformation, Contract Administration & Analysis Impact Summary for Budget Reductions in 2011
REDUCTION
9°%
($ 57,969)
9%
changed to
($ 38,646)
$19,323 was allocated
from the Human Resource
Division of the Operations
& Administrative Budget
to be able to continue to
provide internal & external
customer service
At this reduction, the Operations & Administrative Services
Department is severely limited in being able to perform the
necessary functions to serve both internal and external
customers
• Office supplies reduced 100%
• Publications reduced 100%
• Meeting supplies reduced 100%
• Gas, Oil, Tires reduced 100%
• Small tools reduced 100%
• Travel /Mileage reduced 50%
• Postage reduced 100%
• Office supplies reduced 75%
0 Only basic daily supplies will be purchased to
service citizens on a limited basis
0 Reduction in postage, letterhead, ink cartridges
• Publications reduced 10%
0 Limits reports /books re: information on the func-
tions of city government
• Meeting supplies reduced12%
0 Reduces supplies /beverages at public meetings
• Small tools reduced 10%
0 Replacement of equipment will be determined by
priority need only
• Travel /Mileage reduced 50%
0 Reduction affects conference attendance and
training regarding issues affecting city govern-
ment
• Professional Services— Citizen Survey Removed
0 A Council priority to obtain feedback regarding
the City's performance on service to its citizens
would be eliminated
• Professional Services— Citizen Survey Removed
• Travel /Mileage reduced 100%
• Copier Maintenance Reduced 100%
• Software License & Maintenance reduced 38%
0 $6000 shortage on Website support paid by Executive/
Legislative department
• Subscriptions reduced 100%
• Memberships reduced 100%
• Printing & Binding reduced 100%
• Registrations reduced 100%
• Public Information reduced 100%
• Copier Maintenance Reduced 17%
0 With efficiency, this reduction can be met
• Software License & Maintenance reduced 38%
0 Buffer for unexpected maintenance is removed
0 $6000 shortage on Website support paid by Executive/
Legislative department
• Memberships reduced 66.6%
0 Reduction affects information and resources currently
available to the City concerning economic opportunities,
federal lobbying priorities and legislative actions
• Registrations reduced 50%
0 Reduction coincides with Travel /Mileage reduction
0 Limits opportunity to be informed on issues affecting our
City by reduced attendance at meetings & conferences
• Public Information reduced 42%
0 Reduction of community newsletter inserts from 4 times
per year to 2 or 3 times per year
41 7/9/2010
P
erations and Administrative Services— Human Resources Impact Summary for
Budget Reductions in 2011
REDUCTION
7 % I • 7% reduction instead of 3%
($17,351) • $9,616 available funds moved to remaining Operations & Administrative Budget (see prior page)
7% I • 7% reduction instead of 6%
($ 9,616) • $1,879 available funds moved to remaining Operations & Administrative Budget
12% I • 12% reduction instead of 9%
($31,034) $7,828 available funds moved to remaining Operations & Administrative Budget
Operations & Administrative Services 6 -Year Budget and Staffing Impact Summary:
Reductions of 6% are achievable within Operations & Administrative Services. Reductions over 6% are difficult to achieve as they represent total elimination of materials,
supplies, and professional services. Consequently, at 9% reduction, funds would be shifted from Human Resources to Operations & Administrative Services. Reductions
in the 6% range will likely be feasible if economic conditions remain flat. If economic conditions worsen, thereby lowering City revenues, reductions in personnel costs
would be considered.
42 7/9/2010
Our Mission is commitment to excellence in customer service by providing quality financial information to Council, citizens and City de-
partments. The Information Technology Group (IT) seeks to understand technology and how it can best serve internal and external IT
users.
Overview
The Finance and Information Technology Division pro-
vides financial management and technology services
for all City departments. Programs include accounting
and reporting, payroll, accounts payable, budgeting,
financial planning, treasury and information technology.
This Division exists within the Operations and Adminis-
trative Services Department.
Finance Director
GIS/Database ITSpecialist Accountant /Budget
Accounting Manager
Administrator (2.0 FTE) Analyst (4.0 FTE)
At the 3% budget reduction, the unfilled Accounting Technician Accounting
position will be reduced by 75% ($31,000). Lchnician(3.01
noted in green
.75
The 6% budget reduction will eliminate the Accounting Techni-
cian position. noted in blue
At the 9% budget reduction, the unfilled Accountant position
will be reduced by 60% ($31,000)..
noted in yellow
43 7/9/2010
Finance & Information Technology -
This Division is responsible for providing services to the Council and employees in the areas of budgeting, state mandated accounting
and financial reporting, payroll, accounts payable, information services, accounts receivable, revenue /expense forecasting and outside
agency /lodging tax grants.
Additional detail follows:
• Budget
o Gather and assemble data for annual budget preparation. Track amendments to the budget for 19 divisions within 22
funds
• Accounting & reporting
• Payroll
o Pay 91 full -time employees twice each month. Calculate & withhold appropriate amounts for City paid and employee
benefits (51 possible). Pay and report fringe benefits for part-time employees as well. Prepare W -2's, report payroll in-
formation monthly, quarterly and annually.
• Process 3,000+ accounts payable checks. Prepare reports for Council review
• Information Services
o Review & fix 900 help desk requests each year. Monitor /maintain 35 telephone lines, 145 workstations and 37 servers/
appliances
• Advertise and call for applications for outside agency and lodging tax grants. Coordinate with Council and/or committee. Pre-
pare contracts, monitor reports and prepare reimbursements
• Prepare & submit capital project reimbursement requests to granting agencies
• Track revenues and expenditures for approximately 20 projects. Request reimbursement from granting agencies as appropriate
• Prepare reimbursement requests and documentation for 17 additional grants
44 7/9/2010
45 7/9/2010
7reet
2011
Master Plan financing
• Review consultant's plan
• Review list of needed improvements
• Determine costs
• Determine timing
• Determine affect on city financial stability
• Determine options
• Prepare plan
G -2
2011 -2016
Maintain a consistent level of service in payroll, accounts payable, budget
• Add Accounting Technician in 2010
preparation and information technology services (during a period of high
• Add Accountant in 2010
growth).
• Add Information Technology (IT) positions as needed (2011 & 2012)
Upgrade telephone, network and fiber infrastructure
45 7/9/2010
I
Dept.
related
Workload Alllillliliilii� 19M&MMMM_6
# of accounts payable checks ' Includes wires & payroll benefit
checks
2008
2664
2009
3102'
2010
2011
2012
Target
Dept.
Dollars spent City -wide (all accounts) 2 Pending year -end adjust-
ments
$52,605,662
$61,156,438
related
Number of phone lines
28
35
Number of workstations
140
145
Number of servers & appliances supported
33
37
Number of PC's installed or replaced
20
40
*FTE adjustments in 2009 / increase to 1.25 from 1 and decrease to .85 from 1
46 7/9/2010
2011
2012
Target
Dept.
Finance expenditures /City wide expenditures
.0124
.0134
related
Dollar value of accounts payable processed
$40,033,377
$46,696,122
per Accounts Payable FTE (1.25)*
Dollar value of gross payroll processed per
$5,248,433
$4,593,164
payroll FTE (.85)*
Help desk requests per IT FTE per month
55
75
IT FTE per number of workstations
70
72.5
Network availability %
99%
99%
*FTE adjustments in 2009 / increase to 1.25 from 1 and decrease to .85 from 1
46 7/9/2010
operations and Administrative Services—Finance & Information Technology Impact Summary
REDUCTION
3%
We will do our best to meet requirements; however, the following may occur:
($ 31,000)
• Reduce Accounting Technician position (vacant) by this amount
0 We will not respond to voluntary surveys & questionnaires from:
• Washington Cities Insurance Authority
• National League of Cities
• ASSN of WA Cities
• Federal Department of Commerce
0 Slower response to questions regarding budget and accounts payable
0 No immediate checks processed
0 May have slower payments to contractors & vendors
0 Very little review of sales tax returns from retailers
0 Little update to City website
6%
In addition to the 3% reduction:
($ 62,000)
• Eliminate remaining budget for Accounting Technician (vacant) position
0 Sales & Use Tax report to state may be delayed
0 Annual Financial report to state may be delayed
0 Annual Lodging Tax report to state may be delayed
9%
In addition to the 3% & 6% reductions:
($ 93,000)
• Reduce Accountant position (vacant) by $31,000
0 Lodging Tax reimbursement checks may be delayed
0 Outside agency reimbursement checks may be delayed
0 Audit comments may increase because staff will not have time to review /verify controls
6 -Year Budget and Staffing Impact Summary:
Reductions of 3% are possible with little turmoil within the Division and /or City. With 6% reductions, we will likely miss a few deadlines the state has imposed and receive
warning letters and a few small fines.
At the 9% reduction level, we would expect occasional complaints from lodging tax recipients, outside agencies, contractors and the State Auditor's Office.
47 7/9/2010
The Mission of the Community Development Department is to provide planning, permitting and code compliance services in a respon-
sive and efficient manner to ensure the safety, health and welfare of our citizens, and to encourage orderly development and eco-
nomic sustainability.
Overview
Community
Development
The Community Development Depart-
Director
ment maintains the City's Comprehen-
sive Plan, administers the Development
Administrative
Office
Standards in the Municipal Code and
Assistant
Assistant)
adopted Building Codes, and assists citi-
zens and business owners with code-
Building
senior Engineer
related Issues.
Official
Development
a
Code
Sr. Plans
ROW
Compliance
Sr. Permit
Inspector
Office
Examiner
(2.0 FTE)
Officer
Specialist
Assistant I
{Z.0 FTE}
1
Associate
Planning
Plans
Building
Permit
Office
En ineer
g
Constru ction
Planner
Technician
Exam ner
Inspector ll
Specia ist
Assistant I
{1.5 FTE)
Inspector
2.0 FTE
.75 FTE
( 4 � 0 FTE)
{Z.0 FTE)
Assistant
Engineering
Engineer
Tech
At the 6% budget reduction, the unfilled full -time Engineering Technician
(2.0 FTE)
(1.5 FTE)
position will be eliminated from the budget.
1
noted in blue
Additionally, at the 9% budget reduction, the unfilled ROW Inspector position
will be eliminated. noted in yellow
49 7/9/2010
Administrative Division -
The Administrative Division provides overall management and oversight of the Community Development Department including the
permitting operation, long -range planning, development engineering, and code compliance and provides staff support through ad-
ministration of the department budget, provides administrative support and department training.
• Budget
• Staff maintenance
• Work program
• Monthly reports, weekly calendars
• Document Management
• Planning Commission support
• Format correspondence, public notices, staff reports
• Back up both front reception and permit center phone and counter coverage
• Public record requests
• Website maintenance
The administrative division prepares the department budget, monitors expenditures and authorizes payments.
A department work program is developed every year based on the goals of the council, state mandates, developer forums, and staff
recommended improvements. The work program progress is monitored and revised as goals change or new priorities are acknowl-
edged.
Staff development is maintained through performance evaluations, measurement and creation of personal and department goals,
department -wide training, recognition and team building.
Administrative support is provided to the Planning Commission; through preparation of monthly reports and weekly calendars; for-
matting correspondence, staff reports, public notices, and documents for 27 FTE; providing website maintenance, providing backup
phone and counter coverage for the front reception area and permit center.
The division is responsible for maintaining and preserving the department files, and preparing record requests for the department.
50 7/9/2010
Mi r-IgE. l s
The Building Division is responsible for implementing the State building code as required by law, code compliance, and right of way inspections.
• Construction plan review
• Construction inspection
• Permit intake & issuance
• Code enforcement
• Right of way permits
• Right of way inspections
• Fire District Coordination
• Monitor building code legislation
Building Code
The purpose of the building code is to promote the health, safety and welfare of the occupants or users of the buildings and structures and the general
public by requiring minimum performance standards for structural strength, exit systems, stability, sanitation, light and ventilation, energy conservation
and fire safety. Implementation of these regulations through plan review and inspection of construction projects assures that citizens can correctly
assume that buildings and structures in which they spend more than eighty percent of their time are safe. The Building Division's Permit Center has
issued just under 20,000 permits over the last five years for a broad range of projects from home additions for do- it- yourselfers to multi -story office
buildings for professional developers. This volume of projects represents countless hours of support to applicants and ultimately has contributed to
the economic development of the community in ways that are not necessarily reflected in permit revenues. Inspectors in the building division have
performed over 51,000 inspections in the same time frame as they assist builders through the completion of their projects.
Code Compliance
Over the last three years, Code Compliance has responded to more than 2400 citizen initiated reports regarding junk vehicles, garbage, unsafe struc-
tures, various zoning violations and traffic safety hazards caused by private property while conducting pro- active enforcement of sign code violations
as directed by administration. Their work with neighborhoods helps to maintain both residential and commercial properties in a safe and clean condi-
tion. They regularly coordinate with police and fire to mitigate life and fire safety hazards as well as working with the Health Department and DSHS on
issues related to seniors and families in distress. In addition Code Compliance acts as a community resource directing citizens to other agencies for
help as appropriate.
Right -of -Wax
In addition, the Right -of -Way (ROW) construction inspector is housed in the Building Division. This program was instituted by the City to implement
the Regional Pavement Cut Policy and to assure that work done in the City ROW meets acceptable standards for durability and safety thereby main-
taining the City's sizeable investment in its streets. The inspector responds to every notice of work to be done in the ROW (locates for utilities installa-
tion and repair, cable installation, emergency repairs and miscellaneous road work) and tracks and re- inspects work for compliance with the 5 year
warranty period. Over the last three years, this position has performed over 24,000 permitted ROW approach installations and patches and has in-
vestigated 24,000- 30,000 locates to assure that City streets, curbs, and sidewalk have not sustained damage from work performed in the ROW.
Building Official
The Building Official monitors bills before the state legislature and provides technical testimony and /or input about the impacts of the legislation to our
community.
51 7/9/2010
Plannina Division
The Planning Division is comprised of two functions; long range planning and current planning. Planning staff is cross - trained and work
on both long range and current planning projects. This provides the organization greater flexibility in completing the Division's work
program by having planning staff that understand the processes and procedures for the Division's two main functions.
The long range planning (LRP) function is responsible for ensuring the City's plans are consistent with applicable state laws, primarily
the Growth Management Act (RCW 36.70A) and the Shoreline Management Act (RCW 90.58) and reflect the community's vision;
process appropriate changes to regulations consistent with adopted plans and participate in regional planning efforts.
The Planning Program's current primary responsibilities include reviewing building permits and land use applications to ensure compli-
ance with adopted development regulations and compliance with the State Environmental Policy Act (SEPA)(RCW 43.21 C) and the
state subdivision law (RCW 58.17).
• Regional planning efforts
• Review building permits
• Shoreline management
• Environmental review
• Code Amendments
• Subdivisions /short subdivisions /binding site plans
• Comprehensive Plan
• Special Projects
• RezonesNariances
• State & Federal Reporting
• Planning Counter
• Business licenses
• Entertainer licenses
Long Range Planning
Growth Management Act
The State mandates the Growth Management Act (RCW 36.70A) (GMA) and the Shoreline Management Act (SMA - RCW 90.58). Un-
der GMA, the City is required to prepare a comprehensive plan that reflects the community's 20 -year vision. The Plan has a number of
required elements including a Capital Facilities Element that contains a list of capital projects that the City (cont.)
52 7/9/2010
intends to undertake during the ensuing 6 year time frame. Several funding sources require projects to be included in the City's Capital
Facilities Element for them to be eligible for funding and utilize the City's real estate excise tax (REET). To accomplish the maintenance
of the Plan, state law provides for an annual update process. This allows the City to make necessary updates and also provides prop-
erty owners the ability to propose amendments to the Plan. The City has adopted an annual update process that begins in November
and is typically concluded in April /May timeframe of the following year.
Planning staff manage special projects for the City such as the Bicycle /Pedestrian Master Program. This effort is partially funded by
federal stimulus grant dollars. Once adopted, this program will provide the policy basis for potential future funding opportunities for
capital improvements related to bicycle and pedestrian transportation.
Shoreline Management Act
The SMA requires all jurisdictions that include "shorelines of the state" as defined by SMA to prepare a Shoreline Master Program
(SMP). The SMP is required to include a number of elements, goals, policies and regulations related to any shoreline of the state.
When Spokane Valley incorporated the existing Spokane County SMP (adopted in 1974) was adopted as an interim program. The
SMP is a long range vision for the City's shoreline areas; includes goals and policies for the shoreline area and regulations that imple-
ment the policy direction of the SMP. The adoption of SMP's is required to have an extensive public involvement component.
Code Amendment
Amendments to the City's development codes are often necessary to correct errors and omissions, stay current with new laws or to en-
sure consistency between the City's adopted plans and implementing regulations. This process includes research /preparation of the
staff report; study session and public hearing before the planning commission; and review and adoption by city council.
Regional Planning Efforts
City staff supports regional planning efforts by participating on the Planning Technical Advisory Committee (PTAC) and providing staff
support to the Steering Committee of Elected Officials (SCEO). The SCEO was formed in response to the requirements of GMA that
call for regional planning and coordination on issues such as establishing urban growth area (UGA) boundaries and developing county-
wide planning policies. The PTAC is comprised of planning department staff from various jurisdictions throughout the county as was
formed by the SCEO to advise on issues related to the requirements of the GMA.
53 7/9/2010
Planning staff supports other regional planning efforts including regional transportation planning through the Spokane Regional Trans-
portation Council (SRTC). As the regional planning organization, SRTC encourages coordination and collaboration between planning
and transportation departments throughout the region including the Washington State Department of Transportation. As a significant
player in the region, Spokane Valley planning staff works extensively with SRTC staff on a wide range of issues from certifying the
city's Transportation Element of the comprehensive plan to assistance with providing land use information for use in the regional
transportation model.
Spokane Transit Authority (STA) is the regional provider of mass transit. Planning staff coordinated the city's Transportation Element
with service provided by STA. Planning staff participate in an ongoing STA planning process as a member of the Interagency Techni-
cal Group (ITG) looking at developing a high performance transit network (HPTN) for the Spokane region.
Current Plannin
Planning staff attends commercial pre - application meetings and reviews all commercial building and residential permits to ensure
compliance with applicable development regulations including off - street parking, landscaping, height, setbacks, etc. Planning staff
also review sign permit applications to verify compliance with the City's sign code.
Planning staff is the primary support for a number of land use applications that include short subdivisions (up to 9 lots), long subdivi-
sions (10 or more lots), binding site plans, rezones, temporary use permits and variances. Planning staff routes applications to vari-
ous reviewing departments and agencies; coordinates comments received and processes the application to its conclusion. In the
case of long subdivisions, rezones and variances this includes a public hearing before the City's hearing examiner.
Planning staff also reviews all Washington State business license applications to ensure proposed uses are consistent with City zon-
ing. Staff also is responsible for processing home occupation licenses, and entertainer licenses.
Planning staff provides coverage in the permit center from 8 a.m. to 5 p.m. responding to walk -in customers as well as answering
phone calls to the planning counter. This coverage is in concert with building and development engineering staff.
The State of Washington requires certain reports prepared on an annual basis to provide information about growth, housing and em-
ployment. Planning Staff provides this information on behalf of the city. Staff also provides information to the Census Bureau on an as
needed basis.
54 7/9/2010
Development Engineering Division -
Development Engineering (DE) ensures that land actions and commercial building permits comply with the adopted codes for private
infrastructure development through plan review and construction inspection. DE also provides floodplain management to enforce
FEMA requirements. DE periodically updates the City's development code pertaining to construction activities to ensure adherence to
federal and state requirements and the adopted comprehensive plan.
• Engineering plan review
• Code amendments
• Construction oversight
• Permit counter
• Contract management
• Floodplain management
DE implements the City's infrastructure construction related development codes for land actions and commercial building permits, and
provides assistance to the development community by answering questions, reviewing plans, providing construction and inspection
oversight, reviewing required easement and right -of -way dedications, and reviewing preliminary and final plats. These requirements
are based on the scope of the project, the impact of the project to City infrastructure, the Street Standards, Spokane Regional Storm -
water Manual, floodplain regulations, and other applicable state or federal requirements.
When the application is deemed technically complete by the Planning Department and the applicant obtains a permit, the engineers
review the civil plans, erosion and sediment control plans, and drainage report for conformance with the City's development code and
the preliminary comments. Projects with private streets are required to submit an Operation and Maintenance plan to ensure property
owners know how to maintain their private streets and drainage facilities.
Once the construction starts DE has oversight of the improvements. DE adopted the inspection procedures put in place by Spokane
County in which the project is inspected by private inspectors. The development inspector coordinates with private inspectors, an-
swers questions, and reviews inspection documentation to ensure projects are constructed per the City's code.
DE makes periodic updates to the City's development code related to engineering. DE goes through the public adoption process by
holding public meetings, presenting changes to Planning Commission and City Council, and preparing ordinances.
Through work done by DE, the City adopted the City Street Standards in 2010. The Street Standards establish minimum
55 7i9i2010
Community Development— Development Engineering Division Program Description,
continued
requirements for land actions and commercial projects, establish engineering design criteria, and incorporate local, state and federal
requirements such as the Regional Pavement Cut Policy and the American with Disabilities Act.
In 2008, the City of Spokane Valley, Spokane County, and the City of Spokane adopted the Spokane Regional Stormwater Manual
(SRSM). DE played a key role through the adoption process and meeting requirements and obtaining approval from the Washing-
ton Department of Ecology (DOE) and the Environmental Protection Agency. The SRSM provides flow and water quality criteria for
new development and capital projects to protect private property, City infrastructure, waters of the state, and the Spokane Valley -
Rathdrum Prairie sole source aquifer. The SRSM incorporates state and federal requirements, such as Clean Water Act, Washing-
ton Department of Ecology's (DOE) Underground Injection Control program, Construction Stormwater permit, and the Eastern WA
Municipal Stormwater National Pollution Elimination System (NPDES) Phase II permit.
The Senior Development Engineer is the City's Floodplain Administrator. The City is required by the Federal Emergency Manage-
ment Agency to administer the Flood Plain Management Program to correct and prevent flood damage. These include requirements
for zoning, subdivision or building, and special - purpose floodplain ordinances. DE enforces the City local floodplain management
ordinance that provides flood loss reduction building standards for new and existing development.
DE administers a contract for surveying oversight. The City does not have surveyors on staff. The surveying consultant reviews the
surveying information provided in plats, binding site plans (BSPs), easements and right -of -way dedications to ensure accuracy and
compliance with state law.
56 7/9/2010
• — if
:.e°a° f S l ( Y
G -1 (Council Goal)
2011
Complete Shoreline Master Plan
0
Complete Shoreline Inventory— Completed in 2010
•
Complete the Shoreline Master Program update
•
Conduct public outreach
•
Conduct public hearing at Planning Commission on draft document
•
Council adoption of Plan
•
Washington State mandates adoption of an updated Shoreline Master
Program by 2013
G -2
2011
Update UGA boundaries through regional process
•
Identify potential JPA's in 2010 City update
•
Work through regional process to have UGA's / Joint Planning Areas as-
signed
•
Interlocal Agreement with Spokane County adopting standards for devel-
opment in UGA's
G -3 (Council Goal)
2011
Complete a Bike /Pedestrian Plan
•
Work in coordination with the Traffic Engineer to complete a work pro-
gram
•
Hire any technical expertise needed for the Plan
•
Complete field work on existing facilities
•
Input data into GIS system
•
Conduct public outreach to provide input to the Plan
•
Prepare a draft Plan
•
Conduct a Public Hearing on the proposed Plan
•
City Council adoption of the Plan and incorporation into the Comprehen-
sive Plan
G -7 (Council Goal)
2011
Complete ADA Inventory and Plan
•
Work in coordination with City -wide committee to complete a work pro-
gram /hold stakeholder meeting with interested citizens
•
Complete field work on existing facilities
•
Input data into GIS system
•
Prepare a draft report and draft Transition Plan
•
Conduct a Public Hearing on the proposed Plan
•
City Council adoption of the Plan and incorporation into the Comprehen-
sive Plan
57 7/9/2010
� W? A
B M W -
G -5
2011
Yearly Update of Comprehensive Plan
• In addition to any public initiated comprehensive plan change requests,
modify Sprague and Appleway Corridors Subarea Plan related to Com-
prehensive Plan as directed by City Council, update 6 -year Transporta-
tion Improvement Plan, and make any other required changes
• Process through Planning Commission and City Council
G -6
2011
Continue to make system improvements to the permitting process
• Strengthen customer service
• Work on identified improvements to the permit process
• Assign work teams from various divisions to different tasks
• Work teams develop work plan and time frame for each change
• Implement change and train staff
• Conduct developer forum to report progress and solicit new input
G -7
2011 -2012
Corridors Subarea Plan regulations as directed by Council
• Complete unfinished code amendments from public workshops con-
ducted in 2010
• Process through Planning Commission and City Council
G -8
Work on code amendment's area plans that stimulate economic development
• Work with Council and Planning Commission to generate a list of poten-
or improve neighborhoods
tial changes that could enhance economic development such as Planned
Action Ordinance for Spokane Industrial Park, or riverfront area; revisit
permitted uses in the Mixed -Use Avenue along Trent Avenue
• Prepare report with feasibility of projects, prioritize projects
• Work on top priority project(s)
G -9
2011
Explore opportunities for regional partnering with Spokane County and the City
. Work with building department staffs to identify partnering opportunities.
of Spokane with regard to permit and inspection processes and code admini-
Develop strategies for implementing regional services where possible.
stration
a Develop coordinated approach to permit process to eliminate jurisdic-
tional differences where practical and simplify coordination where possi-
ble
• Promote regionally consistent enforcement of regulations through ordi-
nance development and regularly scheduled coordination meetings
• Develop and implement a regional web permitting portal as resources
become available
58 7/9/2010
Community Development— Goals and Strategies, continued
59 7/9/2010
G -9
• Host yearly multi jurisdictional developer's forums to share new regional
Continued
efforts with developers and to generate developer involvement in re-
gional process improvement efforts
• Work on other projects aimed at improving regional permitting and in-
spection processes as directed by Council
G -10
2011
Complete 10 -year update of the Comprehensive Plan
• Notify utility districts, school districts, and other outside agencies about
need for updated information
• Incorporate any new state mandated information
• Process through Planning Commission and City Council
G -11
2011 -2016
Migration from PLUS SYSTEM
. Keep in contact with County staff and possibly form inter jurisdictional
workgroup study options and make recommendation for purchase
The County plans on discontinuing the PLUS permit tracking system sometime
• Once purchased, depending on system, there will be staff time to work
within the next 3 -5 years. This will require staff from Community Development
with selected contractor to accommodate our processes and finally train
and Finance to study options and make a recommendation to Council.
staff.
59 7/9/2010
Goal
Dept.
related
. ...
Permit Center counter walk -ins
2008
4315
2009
5448
2010
2011
2012
.
Permit Center phone calls
4472
4945
5 work days
Construction permits issued
3535
2993
25 work days
Building inspections performed -
Residential
4480
5241
25 work days
Building inspections performed -
Commercial
2177
2504
95%
Code compliance complaints
investigated
931
840
Right -of -Way inspections performed
5183
7379
Service population
88,920
89,440
Number of Planning Commission meetings
24
13
Number of code amendments
7
7
Goal
Dept.
related
Performance
Number of permits issued /processed /reviewed
per FTE (Plan Exam -2; Build. Insp -4; Permit Spec -3)
2008
392.78
2009
332.55
2010
rget
Residential building permit issuance (April & July)
—
65%
5 work days
Average tenant improvement permit issuance (May & August)
—
100%
25 work days
Average response time for first review
—
99%
25 work days
Percent of Citizens who gave the City a positive rating as it pertains to
satisfaction with services regarding Land use, planning and zoning
—
83%
95%
60 7/9/2010
Background Information
When determining the budget, the Community Development Department looked at the department as a whole rather than at each division.
Before examining the proposed cuts for the Community Development Department it is important to understand some of the history of this department in the past
few years.
1. Early in 2007, an extensive study was conducted in response to the development community's impression that the permit process was taking too long.
The department was reorganized with the development engineering portion of public works added to community development and five (5) positions added
to improve permit times and customer service.
2. The budget was reduced $125,000 in 2009 due to reduction of consultants and elimination of an "on- call" inspector position.
3. In 2010, due to the reduction of permit and land use revenue, the department made the following changes:
a. Assumed the responsibility of conducting the American with Disabilities Plan which had been budgeted in public works for $200,000 consulting fees,
CD saved the consulting fee.
B Loaned one of the development engineers to public works for the storm water program. ($70,000), loss of this position impacts our customer service
level.
c. Reduced one administrative assistant to half time. ($30,000). This cut did not work well for the department. We have experienced delays in keeping our
web site up to date, paying our bills on time, delayed planning commission minutes and have not had someone to back up the planning commission. We
have added the other half of this position back into the budget for 2011 (impact of add 30,000).
4. During this past year, the department has experienced turnover in a few positions and have held those positions open, but unfilled.
a. The department lost an assistant engineer that was funded out of the Street Fund that worked solely on traffic or street - related issues. So far, the de-
velopment review of traffic- related issues has been covered by the Senior Traffic Engineer. As long as the Senior Traffic Engineer has the capacity to
handle the review, this will continue to work. If development activity picks up and the Senior Traffic Engineer becomes too busy, this may cause a delay
in our ability to review permits. Traffic review is probably the most critical issue for development review so it is important to maintain a good service
level. Also, any capacity to make code changes or development long -term plans for sidewalks or other street improvement plans is removed from the
development engineering division. The impact is having a Senior Traffic Engineer review files at a cost of approx. $49.55 per hour over the Assistant
Engineer position at $37.04 per hour.
b. The building department has not filled a vacant building inspector /plan review position. With current activity levels, we have been able to maintain an
acceptable service level. Should construction activity increase, this will be a position we will want to hold in reserve. This will have an impact on getting
customers into homes or businesses.
c. The planning division is down .50 assistant planner position. With current activity levels, we have been able to maintain an acceptable service level.
Should construction activity increase, this will be a position we will want to hold in reserve. This will have an impact on customers getting permits re-
viewed by the projected target dates
5. The City entered into an interlocal agreement with Airway Heights for plan review. This contract is for one year and is anticipated to add $30,000 of reve-
nue.
61 7/9/2010
REDUCTION
3%
($110,843)
Administrative
• Salaries & Wages- Increase of approx $30,000 to reinstate .50 Admin to full time. With the cut in this position in 2010, the de-
partment has not been able to keep our website up to date, occasionally our bills have lagged behind the deadline, planning
commission minutes have been delayed and we have not been able to cross -train for planning commission support
• Overtime- $190 reduction. Reduce ability for admin staff to work overtime to get projects done or staff planning commission
• Employee benefits- $11,242 reduction due to replacement of admin position at a lower scale
• Copier Maintenance- $531 reduction may result in money taken from other accounts to pay for copier
• Spokane County Contracts- $569 reduction reflecting actual costs
Development Engineering
• Overtime - $152 reduction may result in reduction of ability for inspector to work overtime as needed
• Professional Services- $1,895 reduction- May result in less ability to provide survey review for plats, short plats and boundary
line adjustments
• Spokane County Contracts- $1,706 reduction reflecting actual costs
Planning
• Overtime- $114 reduction -Reduces slightly the ability for certain staff to work overtime when needed
• Professional Services- $107,580 reduces the consulting contracts to the amount needed to work on Shoreline Master Program.
• Spokane County Contracts- $2,843 based on actual costs
Building
• Overtime $4,303 reduction- There will be little ability for building, code compliance or right of way inspector to work overtime if
needed
• Code Enforcement Abatement- $948 reduction will reduce the number of abatements the city can complete by approximately 1
a year
• Spokane County Contracts- $2,464 reduction reflecting actual costs
• Workstation Costs- $4,152 reduction- No ability to reconfigure workstations to accommodate changing needs
62 7/9/2010
a
ommunity Development—impact Summary for Budget Reductions in 2011, continued
REDUCTION In addition to the 3% reduction:
6% Administrative
($267,205) •
Office Supplies- $57 reduction- Historically this is not enough to cover the office supplies
•
Publications, Meeting Supplies, Small Tools, Postage, Subscriptions, Registrations, and Training- reduction of $204 - reducing
the ability to purchase in these areas
•
Travel /Mileage- $129 reduction- Reduces ability to use private car for city purposes
•
Software Licenses -$45 reduction - May have to share licenses which will make less efficient use of computer programs
Development
Engineering
•
Salaries & Wages - $51,769 reduction- eliminate an engineering technician position- Reduces the ability to respond to an in-
crease in development activity and eliminates possibility of development engineering division to work on code amendments or
develop street plans, etc. Sr. Development Service Engineer will have to support development review, this cost per hour would
increase from $34.33 per hour for the Engineering Technician to $61.28 per hour
•
Office Supplies- $114 reduction- Historically the budgeted amount has not covered the office supplies needed for this division.
•
Publications, meeting supplies, safety equipment, gas, postage, legal notices, printing and binding, memberships, filing and
recording - approx $250 reduction- slightly impacts the ability to purchase items and services in these areas
•
Small tools & minor equipment -$938 reduction- significantly reduces the ability to add or replace tools and equipment as
needed.
•
Cell Phones- $1,424 reduction- Senior Development Engineer will surrender his city cell phone
•
Software licenses - $136 reduction of software license due to reduction of one position
•
Registrations- $439 - reduces the ability for staff attend training in their field
Planning
•
Office supplies $119 reduction Historically the budgeted amount has not covered the office supplies needed for this division.
•
Publications, meeting supplies, Safety Equipment, copier maintenance, subscriptions, memberships, $160 reduction- slightly
impacts the ability to purchase items and services in these areas
•
Small tools and minor equipment- $190 reduction- reduces the ability to add or replace tools and equipment as needed.
•
Postage -$152 reduction -310 letters, notices eliminated
•
Travel /mileage- $265 reduction - Reduces ability to use private car for city purposes
•
Legal Notices- $127 reduction- If division needs this amount for legal notice, we will need to take from another account
•
Software licenses- $136 reduction- May have to share licenses which will make less efficient use of computer programs
•
Printing & binding- $190 reduction- Impacts the amount of printing the division can provide for planning commission and the
public
•
Registrations- $197- Reduces the ability for staff to attend local training. Training is needed to sustain professional credentials,
improve performance, or stay current on land use law and best practices
•
Filing and recording fees- $152 reduction- some reduction in the amount of documents that can be recorded at the county
63 7/9/2010
REDUCTION
6% Building
($267,205) 0 Office supplies- $152 reduction- less office supplies can be ordered
continued • Forms -$129- less amount of forms can be printed for the public
• Publications -3519 reduction - fewer technical publications available
• Safety Equipment, postage, legal notices, memberships, registrations -$73 reduction- slightly impacts the ability to purchase
items and services in these areas
• Gas, Oil- $478 reduction - reduces ability for inspectors to reach their destination or will have to have less frequent oil changes
• Small tools- $190 reduction- reduces the ability to add or replace tools and equipment as needed
• Credit card fees -$569 reduces ability to take customer credit cards for permit fees
• Professional Services- $569 reduction- reduces ability for special review like geotech, structural engineering, etc.
• Airway Heights interlocal -Added one year interlocal agreement and $30,000 revenue
• Cell phones- $3,341 reduction - reduced to reflect to actual costs
• Travel /mileage -$171 reduction- Reduces ability to use private car for city purposes
• Copier Maintenance- $569 reduction- reduces ability to have copier repaired
• Software license- $227 reduction- May have to share licenses which will make less efficient use of computer programs
• Registrations -$284 reduction- Reduces the ability for staff to attend local training. Training is needed to sustain professional
certifications, improve performance, or stay current on land use law and best practices
9% In addition to the 3% & 6% reductions:
($336,819)
Buildin
• Salaries- $53,703 reduction of second Right -of -Way Inspector. This position was anticipated to be filled at some future time if
construction activity warranted it. This leaves one right of way inspector in the position. During construction season, the R/W
inspector has peak activity which we have been able to supplement with building inspectors, however, if construction activity
increases, then the capacity for this extra help may be difficult
• Benefits- reduction of $15,906 for the position above
6 -Year Budget and Staffing Impact Summary:
64 7/9/2010
With offices located in the CenterPlace Regional
Events Center, the Parks and Recreation Department
consists of six divisions: Parks Administration; Parks
Maintenance; Recreation; Aquatics; Senior Center;
and CenterPlace. The Department is comprised of
nine FTEs. Parks Maintenance and Aquatics services
are contracted with external businesses /agencies. The
Parks & Recreation Department also maintains a data-
base of local recreation programs and services to help
match citizens with existing services.
Recreation
Director
Park Operations & Aquatics Operations
Maintenance & Maintenance
(Contract Services) (Contract Services)
Administrative
Assistant
1 771
SeniorCenter Recreation CenterPlace CenterPlace CenterPlace
C ustomer Relations/ Maintenance Worker Janitorial Services
Specialist Coordinator
Facilities Coordinator Facilities (2.0 FE) (Contract Services;
t
i
i
i
CenterPlace
t Administrative
Assistant (2.0 FE)
65 7/9/2010
Parks Administration / Parks Maintenance -
The Administration Division provides direction and leadership for the Parks and Recreation Department which includes:
• implements the goals and objectives of the City Council
• develops policies and procedures
• facilitates the upkeep & use of parks and public areas including the Centennial Trail
• manages the private park maintenance and aquatic operation contracts
• works to acquire and develop new park facilities
• provides facility maintenance at the Police Precinct
• administers City Special Event permits
Recreation -
The Recreation Division develops, coordinates and facilitates the delivery of recreation programs, services and events throughout
the City which includes:
• summer day camp, Kindercamp, summer park program & outdoor movies
• designs and publishes the Recreation Program brochure twice a year
• coordinates and offers over 21 different recreation programs year round
• partnerships with YMCA, East Valley School District, Liberty Lake, Spokane Valley Partners, City of Spokane & Spo-
kane County
• maintains database of local recreation programs & services to help match citizens with existing services
Aquatics -
The City of Spokane Valley owns three outdoor swimming pools which provide:
• open swim opportunities
• swim lessons, swim team, and facility rentals
• the City leases a portion of Valley Mission Park for Splash Down — a privately operated water park
66 7/9/2010
CenterPlace Regional Event Center -
This facility is a regional focal point for NE Washington, Northern Idaho and Western Montana. Located in Mirabeau Point Park,
CenterPlace is a 54,000 square foot facility, open seven days a week, that is home to the Valley Senior Center and the Parks
and Recreation Department. Additionally, it has a great room, commercial kitchen, fireside lounge, numerous meeting rooms,
multi - purpose rooms, and a high tech lecture hall /auditorium. Activities at CenterPlace include:
• reserves and rents to over 815 educational, corporate and social events annually
• provides set up and take downs for all activities
• manages long -term leases of space
• manages food services & marketing contract
• partnerships with Spokane Community College and Central Valley School District
Senior Center -
The Senior Center promotes fellowship, health, recreation, social and educational opportunities for persons fifty years and older.
The Valley Senior Center occupies the east wing at CenterPlace from 8 -4 Monday through Friday. The Spokane Valley Senior
Citizens Association in coordination with City staff:
• manages the Senior & Wellness Center
• coordinates all activities and programming - over 35 different programs
• utilizes over 75 volunteers
• facilitates Meals on Wheels program
67 7/9/2010
68 7/9/2010
C
�t Y��✓�
G -1
2011 -2016
Implement recommendations of the Parks and Recreation Master Plan, includ-
•
Develop & implement six -year capital improvement program
ing the continued development of aquatic and recreation programs that serve
•
Explore options for major sources of funding
the needs of our citizens.
•
Pursue park acquisitions and development
•
Explore adding additional recreation programs to meet customer need
•
Continue to contract for park maintenance & aquatic operation services
•
Partner with local jurisdictions for joint use agreements
G -2
2011
Implement the CenterPlace Regional Marketing and Communications Plan
0
Increase seasonal staffing to accommodate a higher level of service for
events
•
Develop "CenterPlace's Partner Services" with local event planners
•
Contract marketing services to help implement marketing plan
•
Expand website to include more links & interactive pricing guide
•
Expand Red Rock involvement in events as our "in- house" caterer
G -3
2011 -2016
Make facility improvements to CenterPlace.
•
Develop land in front of CenterPlace
•
Schedule preventative maintenance and facility updates to maintain Cen-
terPlace in new condition
•
Explore opportunities to provide additional services
•
Explore updating sound systems in the Great Room & Lounge
•
Investigate construction of outdoor wedding gazebo
G -4
2011 -2016
Expand senior services to serve changing needs and expectations of the sen-
•
Challenge to serve current age demographics and to attract new partici-
ior population
pants
•
Add new, active programming
•
Increase involvement with neighboring retirement communities
•
Educate the community at -large about the purpose and potential of the
Senior Center
G -5
2011 -2016
Work with Centennial Trail Partners to develop 20 Year Plan.
•
Seek grant opportunities
•
Develop a long range maintenance plan
68 7/9/2010
Goal
Workload
2008
2009
2010
2011
2012
.31
G -1
Acres maintained
126
126
Trees Planted
5
11
10 new per
year
Overall number of park facility
222
258
+10 per year
reservations per year
Number of recreation classes offered
77
48
+10 per year
Spokane Valley population
88,920
89,440
Number of open swim hours available /season
980
1,200
Maintain 2008
hours
Number of swim lesson /team registrations
1,220
1,430
G -2
Number of area businesses /hotels contacted for use of CenterPlace
24,400
24,400
Contact all in
region
Number of reservations per year
721
815
+10% per
year
Number of operating hours per year
4,633
4,633
Number of room use hours booked per year
4,780
5,514
G -4
Number of participants in Senior programs
36,840
38,001
+10% per
or workshops per year
year
Average age of Seniors participating
74.85
75.70
in programs
Number of Senior programs offered per year
50
50
60 per year
(ultimate)
G -5
Miles of Centennial Trail
6.78
6.78
Number of grants applied for
0
0
1 per year
(Applied for by Trails Partners)
Labor hours to maintain Centennial Trail
900
900
Maintain 2008
level
69 7/9/2010
Goal
Performance
2008
2009
2010
2011
2012
Target
G-1
Developed park acres per 1000 population
1.4
1.4
Recreation program recovery vs direct cost
167%
105%
Maintain 2008
recovery
Parks & Recreation budget per capita
$29.74
$31.44
Percentage of citizens who participated in a recreation
—
45%
program or activity (citizen survey)
Percentage of citizens who have visited a City of
—
84%
Spokane Valley park (citizen survey)
Percentage of citizens rating recreation programs or
—
95%
classes with a positive rating (citizen survey)
Percentage of citizens rating recreation centers or
—
93%
facilities (citizen survey)
Percentage of citizens rating quality of parks
—
98%
(citizen survey)
G -2
Percentage of facility capacity per Great Room reserved
26%
21%
Percentage cost recovery per CenterPlace
68%
63%
(CenterPlace revenues covered _% of the expenses. Expenditures do
not include building replacement funds)
Percentage of area businesses utilizing CenterPlace
.0067%
.0079%
Reach for
25%
Percentage of facility capacity per Lounge reserved
15.7%
11%
Percentage of regional use of facility
18%
24%
30%
(ultimate)
70 7/9/2010
*Senior numbers will vary because different ages are used. Some use age 50, others age 60
71 7/9/2010
: �009
2010
2011
2012
Target
A
G-4*
Level of satisfaction with quality of Senior services
—
91%
(citizen survey)
Percentage of Seniors over 60 in Spokane Valley
14.5%
15.76%
per capita (Census data is not current)
Percentage of City of Spokane Valley Seniors who
14%
14%
participate in programs per those who attend Health & Wellness
Programs (age 50 and up)
G -5
Cost to maintain per capita per trail mile
$.04
$.04
Percentage of successful grant applications
0
0
(Applied for by Trails Partners)
Miles of Trail per 1000 households
.076
.076
*Senior numbers will vary because different ages are used. Some use age 50, others age 60
71 7/9/2010
REDUCTION
• $2,400 - Reduction in ISS contract at CP for weekly kitchen shine & clean - Staff will perform task limiting their availability for other
3 %
($ 87,000)
issues.
• $5,000 - Reduction in Senske contract to eliminate snow removal at all park facilities except CP, Valley Mission & Sullivan Parks.
P - 70'ng lots would be inaccessible.
• $2,500 - Reduction in repair & maintenance supplies in Administration - reduces ability to cover unanticipated problems.
• $10,000 - Reduction in Repair & Maintenance supplies under Maintenance - dramatically impact ability to install park signage sys-
tem.
• $ 4,135 - Reduction in ISS contract at CP for evening and weekend room take downs and set ups- this will require staff to perform
that may include some overtime expense.
• $5,637 - Eliminate KinderCamp Recreation program - this will eliminate a program now serving 3 -5 year olds.
• $5,000- Reduction in Administration professional services -this reduces our ability to hire consultants, etc.
• $52,328 - Reduction in CP advertising - the practically eliminates any promotion or marketing of CP
6 %
($171,000)
In addition to above:
• $1,800 - Reduction in Summer Park Program - this will eliminate one park site - reducing total service from three to two sites
• $ - Reduction in CP building replacement fund payment. This will reduce the annual payment from $317,000 to $234,800
9 %
In addition to above:
($253,000)
• $82,000 - Reduction in Building replacement fund payment. This will reduce the annual payment from $317,000 to $152,800
6 -Year Budget and Staffing Impact Summary:
As long as the revenue continues to shrink so will our programs and services. We will continue to reduce the length of services we currently provide and in some cases
eliminate them. The problem this creates is that it costs considerably more to bring a park back online or re- institute a program or service that was lost. The public has an
expectation of having facilities and services available when they want to use them.
We have the ability to increase revenues for certain programs and services but that is not the complete solution. Additional sources of income can be explored and devel-
oped. One option is to engage the private sector to partner with our Department to provide funding through sponsorships and donations whether it be for programs or reno-
vations to existing facilities.
72 7/9/2010
The Mission of the Public Works Department for the City of Spokane Valley is to provide overall planning, construction, operations
and maintenance of the city's public works infrastructure and facilities.
Overview
The Public Works Department oversees the
City's transportation system, which includes
construction and maintenance of streets,
stormwater systems, operations and main-
tenance of traffic signs and signals and
transportation planning. The Department
also provides coordination with other City
departments on the planning, design and
construction of City parks and civic facili-
ties, along with participation in regional
public works issues such as solid waste,
wastewater, and high- capacity transporta-
tion.
Public Woks
Director
Administrative
Assistant
Street Engineer- Senior Engineer- SeniorEngineer-
Maintenance stormwater ap Manager Traffic
t dent
Administrative
enance/ Assistant Engineering Assistant Assist. Engineer
truction Engineer Tech I
pector TrafficAanning &
� Grants
Senior Engineer Senior Engineer 1
Ins = Project Manager ojed Manager
Mechanic
Engineering Assistant
Tech II Engineer o
At the 3 reduction, the un-
* Anticipate adding 1 filled Assistant Traffic Engi-
Inspector / Mechanic Engineering E neer position will be elimi-
position to be shared with Tech I ill nated.
stormwater noted in blue
This is the
same position noted in
Community Development,
page 61 -4a.
73 7/9/2010
L =- Zorks—
Administration -
Administration
Improvement
Provides direction, support, and coordination to Public Works staff facilitating the delivery of services throughout the community.
Develops, oversees and implements the expenditures of all Public Works budgets. Responsible for coordination with providers of
solid waste, wastewater and other regional public organizations such as Spokane Regional Transportation Council.
Capital Improvement Program -
Plan, design and construct new facilities owned by the City of Spokane Valley. These projects include roads, bridges, park facili-
ties, civic and community buildings. This requires careful prioritized long -range planning, acquisition and management of state
and federal grant funding, coordination with stakeholder groups, and proficient project management. Tasks include:
Development of annual 6 -year Transportation Plan (TIP)
Prioritization, development and submittal of grant requests for:
o Washington State - Transportation Improvement Board (TIB)
o Spokane Regional Transportation Council (SRTC)
o Washington State - Highway Bridge Program (HBP)
o Washington State - Freight Mobility Strategic Investment Board (FMSIB)
0 Community Development Block Grants (CDBG)
0 And other State and Federal Funding Sources
Implementation of Capital Projects
o Oversees Project Budgets
0 Project Design
0 Survey
o Purchasing Right of Way
o Bidding
o Construction
0 Warranty /Closeout
0 Compliance with Granting Agencies
Coordinate with Spokane County on Full -Width Paving on STEP projects
Coordinate with SRTC and other jurisdictions on regional transportation policies and projects
74 7/9/2010
Maintenance Division -
Provides responsive and effective management and maintenance of City streets, snow and ice control, and debris removal, allowing
for safe transportation throughout the community. Many different types of services are required to maintain the entire infrastructure.
They are as follows:
• Maintain 460 Center Line Miles of City Streets
• Pavement Management Plan.
• Asphalt Paving (Summer Season).
• Cold Mix Patching (Winter Season).
• Crack Seal Program (Summer Season).
• Gravel Shouldering Edge Roadway Maintenance.
• Spring /Summer /Fall Sweeping.
• City Sidewalks Cleaning in the spring.
• Storm Water Structure Cleaning.
• Winter Snow Maintenance.
• Fleet Maintenance.
• Materials Handling & Storage.
• Concrete Curb and Sidewalk Repair.
• Vegetation Control/Weed Abatement.
• Litter/Trash Control.
• Responded to all Citizen Action Requests Forms.
• Provide Emergency Response 24/7 - 365 Days per Year.
• Oversee Spokane County Striping, Crosswalks and Legends Painting Program.
• Bridge Inspection and Maintenance Program.
• Guardrail and Fence Repairs.
• Gravel Road Grading.
• Employee Safety Training.
• Monitor Contractor Performance in all contracted programs.
75 7/9/2010
Traffic Division -
Provides traffic engineering for safe and efficient multi- faceted transportation systems throughout the City. Oversees the operation
of traffic signals and the installation and maintenance of signing and striping. Responsible for transportation planning and design
support to the capital improvement program.
• Optimizes and coordinates traffic signals.
• Prepares traffic control, signal, signing, and striping plans and specifications in cooperation with the capital improvement
program.
• Reviews traffic studies for all development projects within and outside of city limits.
• Applies for funding, installs and maintains school zone flashing beacons.
• Assists in the preparation of grant applications for capital project funding.
• Analyzes collision reports forwarded from Spokane Valley Precinct.
• Develops clear view triangle standards and coordinates with code enforcement to correct safety problems.
• Oversees and monitors traffic level of service for all signalized and stop controlled arterial intersections
• Reviews traffic control plans for oversize loads, special events, and some right -of -way permits.
• Works with Community Development on bicycle and pedestrian planning.
• Coordinates with SRTC on regional traffic modeling.
Organizes the collection of annual traffic counts on arterial streets.
The traffic division contracts with Spokane County and WSDOT for maintenance of our 86 traffic signals, 20 flashing school
beacons, 3 traffic cameras, 14,000+ traffic signs, and all roadway striping. Collectively the City staff and contract employees
evaluate and respond to over 400 traffic - related citizen requests per year. While some of the citizen requests are maintenance
related and get forwarded directly to our contractors, the Traffic Division directly handles concerns regarding traffic signal timing,
stop or yield signs, changes to speed limits, school zone modifications, crosswalks, illumination, and many others.
Is a member of the Spokane Regional Transportation Management Center (SRTMC) which is a multi jurisdictional control facility
developed to enhance and support advanced transportation management capabilities throughout the Spokane Area.
76 7/9/2010
Stormwater Utility -
The Stormwater Utility (SW) oversees storm water in the City to effectively collect, treat, store, and discharge stormwater, managing
the risks to public safety, health, and property from flooding, erosion, ponding, and degradation.
This is accomplished through the following responsibilities:
• SW System Inventory and Investigation
• Graphic Information System (GIS) Mapping
• Compliance with Environmental Law
• SW Capital Improvement Program Development
• Street Sweeping Operations
• Drainage Structure Cleaning Operations
• Engineering Design
• SW Maintenance Projects
• Swale and Landscape Area Maintenance
• SW Public Education & Outreach
• Response to Public Service Requests
• City Parcel Certification and Fee Administration
The Utility provides development and oversight to individual stormwater system projects and improvements in conjunction with pro-
jects led by others including County Sewer and City Street projects. The Utility develops a Six Year Capital Improvement Program
(CIP) to assist in prioritization of projects to improve stormwater collection, treatment, storage, and discharge.
The Utility oversees the requirements of the Clean Water Act for stormwater discharges including implementation of the City's Na-
tional Pollutant Discharge Elimination System (NPDES) permit, Underground Injection Control (UIC) rules, and monitoring regulations
for discharges to Aquifer Protection Areas and Total Maximum Daily Load (TMDL) requirements for the Spokane River. The Utility
provides required annual reporting to the Washington State Department of Ecology.
The Utility oversees street sweeping, inspects and prioritizes stormwater structure cleaning and maintenance and oversees landscape
maintenance of swales and landscaped areas.
The Utility reviews and updates all commercial and residential parcels and provides certification to the County Assessor for the storm
and surface water utility charge on all City parcels.
77 7/9/2010
Goals
G -1
2011 -2016
Implement the Street Master Plan Phase I (when adopted by Council).
• Implement Pavement Management Program and Transportation Improve-
ment Plan (TIP) as approved by Council
G -2 (Council Goal)
2011 -2016
Continue with winter street maintenance plan.
• Explore options for purchase of street maintenance /stormwater facility
• Begin implementation of winter plan
• Continue emergency winter operation in 2010/2011 with Poe Asphalt, Inc.
• Conduct request for proposal (RFP) for future winter maintenance support
G -3
2011 -2016
Continue optimization of the City's traffic signal system
. Update and revise signal timing plans for the city's major intersections
• Coordinate the design of the funded ITS projects
• Continue providing traffic related services on new development proposals
G-4
. Develop plan for storm drain maintenance & operations
Continue implementation of the Stormwater program
• Develop street sweeping plan
Develop a six -year capital program for stormwater facilities
• Develop a six -year plan for compliance with the Underground Injection Con-
trol (UIC) program
• Continue to assist in meeting the City's National Pollution Discharge Elimi-
nation System (NPDES) Phase II permit requirements
• Purchase a site and construct a City street waste decant facility
G -5
2011 -2016
Implement Capital Improvement Projects as approved by Council
0 Continue to monitor, update, and implement the Transportation Improve-
ment Plan (TIP)
• Pursue additional funding opportunities for capital projects
• Continue coordination with other departments on non - transportation capital
projects
G -6 (Council Goal)
2011 -2016
Continue involvement with the County and Department of Ecology (DOE) regard-
• Coordinate with County on construction of wastewater treatment plan an
ing the Total Maximum Daily Loads (TMDL) and Wastewater Treatment
implementation of TMDL
78 7/9/2010
Goal
G-1
r •.r
Centerline Lane miles of street maintained
2008
438
2009
460
2010
2011
2012
r -
Number of citizen action requests for street maintenance
1875
1078
Street sweeping (in tons)
545.4
472.92
G -3
Traffic signals maintained
84
86
Traffic counts performed
159
158
School beacons maintained
16
20
Traffic signs maintained
14,000
14,000
G -4
Number of drywells
7,300
i
7,330
Number of drywells cleaned
267
245
New drywells registered
30
33
G -5
Dollars of Capital Improvements (actual dollars spent)
$17,475,243
$21,482,584
Number of construction projects managed
18
28
Full -time employees for Capital Improvement Projects (CIP)
9
9
79 7/9/2010
Goal
G-1&2
Percent of citizens who rated snow
removal as positive (citizen survey)
ee•
—
2009
73%
010
011
2012
Ton of cold patch for potholes
27
17.55
Percent of citizens who rated street repairs
as positive (citizen survey)
—
73%
Percent of citizens who rated clean streets
as positive (citizen survey)
—
88%
Street maintenance cost per capita
$44.83
$49.67
Lane miles maintained per 1000 population
4.926
5.14
Street sweeping expenditures per capita
$5.24
$3.83
Street condition based on the Overall Condition Index
70
70
G-4
Percent of citizens who rated quality of storm
drainage as positive (citizen survey)
—
92%
Cost per ERU (Equivalent Residential Unit)
$21.00
$21.00
Cubic yards of new drywells constructed
1,200 cy
1,320 cy
G -5
Dollars of Capital Improvement Projects
managed per FTE
$1,941,694
$2,386,954
Percent of grant funds vs. City funds
73% grant
27% City
72% grant
28% City
80 7/9/2010
REDUCTION
3%
($ 8,500 )
6%
($36,000 )
9%
($ 64,356 )
• $8,500 reduction to copier maintenance
In addition to the above:
• $10,000 reduction to small tools and minor equipment -may limit our ability to purchase or repair needed equipment to accomplish
work
$11,000 reduction in engineering and architectural- reduces the level of contract work that may be needed during the year
• $6,500 additional reduction in copier maintenance (total $10,000)
In addition to the above:
• $1,120 reduction in Publications
• $7,236 reduction in Safety Equipment
• $5,000 reduction to small tools and minor equipment -may limit our ability to purchase or repair needed equipment to accomplish
work ($15,000 total)
• $12,000 additional reduction in Engineering and Architectural (total $23,000) - reduces the level of contract work that may be
needed during the year
• $3,000 reduction in Software Licenses and Maintenance- may limit our ability to purchase or update needed engineering software
6 -Year Budget and Staffing Impact Summary:
Further reductions to balance the budget can be met and will need to be balanced with the level of capital funding.
81 7/9/2010
REDUCTION
3%
($177,000)
6%
($342,000)
9%
($ 502,000)
$39,500 Salaries, Wages and Employee Benefits — Unfilled Assistant Traffic Engineer removed and added half of the In-
spector /Mechanic position shared with Stormwater
$132,500 reduction in Winter Snow Services -the recommended funding for a moderate to heavy year is $1.8 million. We
have $500,000 in reserve, so we would need $1.3 million to maintain adequate funds for a moderate to heavy snow year.
• $5,000 reduction in Building and Structures
• $100,000 reduction in Contracted Street Maintenance — reduce ability to maintain the streets
• $50,000 additional reduction in Winter Snow Services
• $15,000 additional reduction in Building and Structures
In addition to the above:
In addition to the above:
$100,000 reduction in Engineering and Architectural- would eliminate Street Master Plan Pavement Mgmt update
• $50,000 additional reduction in Contracted Street Maintenance
• $10,000 additional reduction in Building and Structures
6 -Year Budget and Staffing Impact Summary:
Based on a 2011 3% budget reduction, the 6 -year plan can be balanced with an approximate reserve of $1 million at the end of 2014.
82 7/9/2010
REDUCTION
3% • $80,000 reduction in Professional Services— reduces ability to design and construct projects
($ 88,440) . $15,000 reduction in Waste Disposal
6 % In addition to the above:
($163,440)
• $30,000 additional reduction in Professional Services (total $110,000)
• $45,000 reduction in Contracted Stormwater Maintenance- reduces the level of sweeping and/or vactoring
In addition to the above:
9 % $75,000 additional reduction in Contracted Stormwater Maintenance (total $120,000)- reduces the level of sweeping and /or
($ 238,440) vactoring
*Total numbers are off-
set due to increase of
Gas, Oil and Tires by
$6,560.
6 -Year Budget and Staffing Impact Summary:
Based on a 2011 3% budget reduction, the 6 -year plan can be balance with an approximate reserve of $1.5 million at the end of 2014.
8'? 7/9/2010
l ,
Introduction
This is the first year the Spokane Valley Police Department (SVPD) has been included in the Business Plan. The SVPD is included as
an Addendum to the plan because their services are provided by contract with the Spokane County Sheriff's department. The Police
Chief, Rick Van Leuven, reports to the City Manager and to the Spokane County Sheriff.
The SVPD information in the Business Plan is important to:
• Provide information as to the Police Department's structure and how that translates into services to the City's citizens.
• Gain an understanding of the costs involved in providing these services.
In reviewing the Police Department Business Plan it is important to note that the Interlocal Agreement for Law Enforcement Services
specifies the type and timing of budgetary changes that the City can make to law enforcement.
85 7/9/2010
Your Spokane County Sheriff's Office and Spokane Valley Police Department consistently invest available resources toward com-
munity -wide safety and security, economic viability and the positive, nationwide reputation of our County.
We do so by providing a highly- trained, dedicated team of professionals, working in partnership with our community, through utilizing
their unique talents and skills in conjunction with new technology and research based criminal justice training.
Patrol Division
Our patrol division operates under a broad philosophy that embraces a whole - hearted determination to protect and support
individual rights, while at all times providing for the security of persons and property within the community. This division is the
backbone of an organization whose very existence is justified solely on the basis of community service.
In general, patrol's function is to respond to calls for assistance, act as a deterrent to crime, enforce state and local laws and re-
spond to emergencies 24 hours per day seven days per week. Specifically, this division provides the following services within the lim-
its of available resources:
• Monitor, report, and investigate suspicious persons and situations, safety hazards, and unusual or illegal activity in the
patrol area, to include vigilant observations of suspicious activity that may be tied to domestic or international terrorism;
• Use Intelligence Led Policing (ILP) methods, working in concert with Investigations and Crime Analysis, to implement an
operational strategy to reduce crime through the combined use of analysis and criminal intelligence, focusing on active and
recidivist offenders. The goal with an ILP is to identify crime patterns, groups, and linked crimes to anticipate the crime in an
effort to reduce criminal opportunities through directed patrolling;
• Maintain order, respond to emergencies, and conduct criminal investigations in an effort to identify, pursue, and arrest sus-
pects and perpetrators of criminal acts; this also includes the collection of evidence, complete written reports, issue
citations or warnings, and testify in court, when applicable;
• Build relationships between patrol, SCOPE members, and neighborhood citizens in an effort to provide a safe living envi-
ronment for the community and increase citizen awareness and involvement in community- oriented services;
• Inspect public establishments to ensure compliance with state law and jurisdictional ordinances; and,
• Service of Civil Papers
86 7/9/2010
Patrol Staffing Levels 2010
Lieutenants -2 Sergeants -6 Corporals -6 Deputies -44
Of the 44 patrolmen, one of those positions must be used to staff the front desk Monday through Thursday and a second to staff the
desk on Friday. This means that Patrol is actually staffed with less then 43 patrol officers. In addition, there are five deputies that are
a shared resource in the K -9 Program.
Impact of Reduced Staffing
Patrol deputies are the primary responders with respect to calls for service, and are the backbone of the agency. It is imperative that
response times be as short as possible, as increased response times only cause more risk to both the public as well as officer safety.
Lowering staffing levels would have a severe impact on response times and the ability to answer lower priority calls. There are of-
ten delays in response with current staffing levels that cause concern amongst citizens.
Some agencies in Oregon establish an average for calls for service for patrolmen at approximately 750 to 800 calls per
year per officer. When comparing Spokane Valley Police to Federal Way Police for 2008 in which there are approximately 10,000
more persons in Spokane Valley than Federal Way, Federal Way Patrol consisted of 63 officers compared to Spokane Valley's 42
patrol officers. In addition, Federal Way had 998 calls per year per officer, while Spokane Valley had 1406 calls per year per officer.
Spokane Valley is currently averaging 1435 calls per year per officer.
Specialty units such as SWAT and EDU (Bomb Squad) are made up of officers assigned to patrol as well as detectives assigned
to the Investigative Unit. Many hours are invested in the training of these individuals in specialty fields. Any reduction in personnel
from either patrol or investigations would impact the sustainability of these special response units.
Reduction in personnel for patrol could have an effect on our local economy, i.e., if the crime rate continues and we are not ade-
quately able to deal with that as we currently are in our ILP efforts, our citizens may not feel safe within the community. Ultimately,
this could impact Spokane Valley's ability to attract and hold businesses.
Spokane Valley had three officer - involved shootings within a recent three -month period that taxed all of our patrol resources. If we
were to have any further reduction in patrolmen, we may not effectively be able to handle two critical incidents occurring at the
same time. In some instances, if we are unable to get to a crime in progress, the possibility of losing human life increases expo-
nentially, jeopardizing officer and public safety.
87 7/9/201.0
Spokane Valley Police Department— Traffic
The function of the Traffic Division is to:
• The Spokane Valley Police Traffic Unit promotes safe and efficient movement of vehicles and pedestrians through Education, Enforce-
ment, and Engineering
• Monitor traffic flow to ensure public safety and enforce motor vehicle and criminal law through the issuance of citations and /or warnings
to those persons not adhering to the law;
• Investigate motor vehicle crash scenes as well as provide expertise to other investigators including but not limited to major crimes
scenes for Total Station services;
• Direct traffic flow and reroute traffic and evaluation in case of emergencies;
• Assist local agencies in emergency situations by providing traffic control; and,
• Reduce serious injuries and fatalities by using increased traffic enforcement; statistics show that increased citations in high travel ar-
eas throughout the city reduce serious collisions /fatalities.
Traffic Staffing_ Level 1 Sergeant 1 Corporal 5 Deputies.
Impact of Reduced Staffing
A tremendous amount of specialized training is invested in the officers assigned to the Traffic Division. With that training, they are able to
effectively investigate a variety of collisions to include fatal, pedestrian, and motorcycle, often taking days and weeks to work up the collision
and complete a thorough investigation. The loss of a trained collision investigator would not easily be replaced by any other officer or investi-
gator who would have none of the specialized training held by a traffic officer.
On a budgetary note, there would be an obvious loss of traffic revenues from enforcement dedicated personnel. In addition, Washington
State Traffic Commission grants that pay for extra traffic enforcement in the Spokane Valley for Seat Belts, DUI, Child restraint and more would be
lost. Although grant funds pay for these emphasis patrols, the revenue generated comes back to the City of Spokane Valley.
We currently don't have enough deputies to handle all the traffic complaints; therefore, a reduction in that division will rise to a level of non -
satisfaction in our community, when speeding is our number one traffic complaint.
Most importantly, if we don't have deputies on the streets writing tickets for collision violations and putting emphasis on that, our fatalities will
increase. In the Spokane Valley, there were 2 fatal and 2 serious injury collisions investigated for 2009; alcohol was a factor in 3 out of the 4
crashes and speed was a factor in 2 of the 4. In 2008, there were 6 fatalities and 2 serious- injury collisions in the Spokane Valley; and 2007
had 7 fatalities and 2 serious - injury collisions. Statistics prove that deputies writing traffic tickets reduce serious collisions and fatalities.
Washington Traffic Safety Commission reports that speeding is the number one killer of teens.
Should there be a reduction in the services provided by the traffic unit, that loss may result in deadly consequences. The probability of colli-
sions will increase dramatically jeopardizing public safety and endangering people's lives.
88 7/9/2010
• Security surveys on request for commercial, residential and multi - family housing sites;
• Training to the public on a wide variety of topics including: personal safety, internet safety, drug awareness, fraud and
identity theft, terrorism awareness, workplace violence prevention, and crime prevention through environmental design
(CPTED);
• Inform citizens of community services and recommend options to facilitate long -term problem resolution;
• Supports Neighborhood Watch; and,
• Resource to City Department Heads
Other Education Programs:
• Child Stranger Danger and Safety/ McGruff Program
• Residential and Commercial Security
• Robbery Prevention and Procedures
• Crime Free Multi- housing
• Nuisance /Safe Streets
• Firearms Safety
• Disaster Preparedness /Emergency Response
• Rural Crime Prevention
• Bicycle Safety /Safety on the Centennial Trail
• DUI aggressive driving
• SARA problem solving
This is one of the most important pro- active, crime - fighting assets provided to the community by the Spokane Valley Police Depart-
ment. Should this position be eliminated, the majority, if not all, of these programs would be lost, reducing the overall safety of
our community. The performance of these functions requires a level of expertise that could not easily be replaced. Other positions
within the Spokane Valley Police Department do not have the time to adequately address these issues.
89 7/9/2010
The City of Spokane Valley Crime Prevention program is a proactive effort to educate the public and provide material and training that
will reduce opportunities for crime in our city. One deputy is assigned to the Spokane Valley Police Department and provides:
Spokane Valley Police Department—School Resource Deputies
School Resource Deputies (SRD's) are an invaluable resource to Spokane Valley school districts by providing a uniformed presence
within the schools, responding to crimes and other non- criminal related situations within the district, and providing assistance to
include, but not limited to, criminal arrests, notice of infractions, informational reports, assisting with trespass order service, stu-
dent education and awareness, and answering all other crime or non -crime related questions asked by district employees. SRD's
often attend district meetings at various schools and buildings to provide expert advice on security and safety, give presentations
to staff and students covering various subjects related to law enforcement, and act as a liaison and a source of information for the pa-
trol division or any other law enforcement agency and the schools.
One of the school administrator's goals in handling situations at each school is to return to a normal atmosphere as soon as
possible to minimize the distraction to the educational environment. Because the SRD is at the school, there is no waiting on
a response from an officer, and the issue can be dealt with immediately.
SRD Staffing Level 4 Deputies
Impact of Reduced Staffing
There would be a loss to early intervention especially with younger students who engage in activity that doesntamount to criminal
activity, but could in the future. The SRD's are often called to speak with students at the middle school and elementary schools for
this purpose.
There would be a change in the "feeling of security' in the school that comes from having a marked patrol car at the various loca-
tions within the district, and a police presence with the contract based school and alternative school in the district.
There would also be a lack of law enforcement input to the safety and security policies and practices that are discussed and
developed at monthly security meetings within the school districts. This helps keep school policies on safety and security in line
with law enforcement and helps aid with emergency response to situations affecting the schools.
The SRD's are working with the contract school to develop a school discipline policy and a set of standards for the students to assist
them with handling issues ranging from drug and gang intervention, criminal activity at school, and welfare checks at home. This
possible last -ditch effort by the SRD to provide the tools for this unique group of students to become successful adults and not
fall prey to criminal activities would be lost if staffing were reduced in this division. The proactive efforts of our SRD's to deter
such incidents as the "Columbine shooting" is a critical function that if reduced would jeopardize the safety of our children, citizens,
and officers.
90 7/9/2010
The economic impact of bringing this training to the Regional Training Center has brought in outside dollars that are spent support-
ing the local Spokane Valley business community. In 2009,
2589 local hotel rooms were booked for students attending training. It is estimated by members of the Spokane Regional Conven-
tion and Visitors Bureau that in one year, the regional training program contributed $1.5 million dollars to the local economy.
In addition, the Sheriff's Office has realized significant savings by providing training locally for its officers instead of sending them out
of town. It is extremely likely that our officers would not have been afforded the opportunity to attend the same amount of training,
due to the cost of travel, lodging, and food, if the training was not provided locally.
w
The Regional Training Center has spent the last few years establishing itself as a law enforcement training establishment,
building itself up to the level where students travel across all parts of the United States and Canada, and as far as Australia to attend
classes here. Investment in the Training Unit results in a win -win situation for the citizens and law enforcement of Spokane
County and surrounding areas. Any reduction in Training Unit personnel would have severe economic impacts, both on the local
economy as well as area law enforcement budgets.
91 7/9/2010
Roughly 980 Sheriff's office students are trained annually (245 per quarter) at the Sheriff's Regional Training Center, located in
the Spokane Valley. In addition to providing training to officers in the Sheriff's Office, approximately 450 outside agency students
have attended training at the center. Often times, if there are enough attendees paying for attendance at a scheduled training
class, our officers are provided the opportunity to attend at no cost.
The Investigative Unit is comprised of the following Units:
Mater Crimes Unit
Responsible for crimes against persons investigations to include homicides and officer- involved fatal or near fatal incidents.
This unit is comprised of 1 Sergeant, 7 Detectives and 1 Deputy; 1 Detective and the Deputy are primarily responsible for
Domestic Violence investigations. The 1 Sergeant and 6 Detectives are shared between the City of Spokane Valley and the
Spokane County Sheriff's Office. The Detective position responsible for Domestic violence investigations is presently grant
funded; the Deputy position is funded by the City of Spokane Valley in its entirety.
Sexual Assault/Sex Offender Registration Unit
Responsible for assaults that are sexual in nature, crimes against young children and the registration of sex offenders as
well as insuring their compliance with registration requirements.
• This unit is comprised of 1 Sergeant, 6 Detectives and 1 Deputy; 3 Detectives are primarily responsible for investiga-
tions, 2 Detectives are primarily responsible for registering of sex offenders, and 1 Detective and the Deputy are primarily
responsible for the verification of the residence location of those registered. The Detective and a clerical position in the sex
offender unit are presently grant funded through WASPC. The Deputy is funded by a Child Sexual Predator Grant. The Ser-
geant and 5 Detectives are shared between the City of Spokane Valley and the Spokane County Sheriff's Office.
Partnerships supported in this unit are the Child Sexual Predator Task Force and the
Internet Crimes Against Children Task Force.
92 7/9/2010
The Investigative Division serving the City of Spokane Valley consists of a Crimes against Property Unit dedicated to the City of
Spokane Valley and several other units which are shared with the Spokane County Sheriff's Office. Their primary function is to
provide investigative services and support that cannot be wholly accomplished by the Patrol Division because of Patrol's role as
our primary emergency responders.
Property Crimes Unit
Responsible for crimes against property investigations and a significant portion of our Intelligence Led Policing work, which
is presently focused on arriving at investigative priorities based on law enforcements' collective knowledge of who, where
and what our problems are in addition to information received relative to individual incidents.
This unit is comprised of 1 Sergeant and 6 Detectives fully funded by the City of Spokane
Valley.
Investigative Task Force
Responsible for a significant portion of our Intelligence Led Policing work, drug crimes and some licensing duties;
This unit is comprised of 1 Lieutenant, 2 Sergeants, 9 Detectives and 4 Deputies. The City of Spokane Valley funds 1
Detective and 3 Deputies, and shares with Spokane County Sheriff's Office in the funding for 1 Lieutenant, 1 Sergeant, 3
Detectives, and 1
Deputy.
This unit has supervision responsibilities for 3 additional Detectives; 1 is assigned to the Drug Enforcement Administration
and that salary has been to date offset by the receipt of Federal Asset Forfeiture Sharing proceeds;1 Detective is as-
signed to the Criminal Intelligence Unit which is a joint effort with the Spokane Police Department and primarily re-
sponsible for matters relating to Domestic Terrorism, funded by the Spokane County Sheriff's Office; and 1 Detective is as-
signed to the Joint Terrorism Task Force, a collection of Federal, State and Local Officers primarily responsible for matters
relating to Domestic and International Terrorism, with funding shared between Spokane County Sheriff's Office and the City
of Spokane Valley.
Additional partnerships supported by this unit are the Eastern Washington Joint Fugitive Task Force, 2 Identity Theft/Fraud
Task Forces, the Drug Endangered Child Program and the Washington Auto Theft Prevention Authority.
93 7/9/2010
Spokane Valley Police Department—investigative Division, continued
Spokane Violent Crime /Gang Enforcement Team
• Responsible for crimes relating to area gangs.
The unit is a collection of various Federal, State and Local Officers. Our contribution to this unit is 1 Sergeant, 2 Detectives
and 1 Deputy.
• All four of these positions are funded by the City of Spokane Valley and the Sheriff's
Office.
• Responsible for mid -level drug cases having a direct nexus to Spokane area importation.
• This unit is a collection of State and local officers. Our shared contribution to this effort is 2 Detectives and 1 Deputy.
• This unit largely operates on federal grant funding and federal and state asset forfeiture proceeds. Our officers salaries are
funded by seizure funds, recovery grant funds (current grant expired 6/30/10; a one -year renewal of this grant is in process),
City of Spokane Valley and Sheriff's Office funds.
• The removal of positions within this unit would necessitate that local government begin to absorb the full cost of that position
or eliminate it.
Spokane Crime Analysts Team
• Responsible for providing research and analytical support to any of our investigative functions and are a critical component
to Intelligence Led Policing efforts.
• Operation of our Regional Intelligence Group where information sharing occurs with other law enforcement agencies and
with the Washington State Fusion Center.
The production of most of the statistical data for the Sheriff's Office and the Spokane Valley Police Department, although
the Spokane Valley does not currently pay for this asset.
94 7/9/2010
nvestigative Division, continued
Spokane Crime Analysts Team. cont.
This unit is comprised of 1 Supervisor /Analyst, 2 Civilian Analysts, and 1 Commissioned
Analyst.
• The 2 Civilian Analyst positions are grant funded; both grants have been renewed through
June 2011.
• Partnerships supported by this unit intimately are the Financial Fraud /Identity Theft Task
Force and the Washington Auto Theft Prevention Authority.
Forensics
• Responsible for latent fingerprint development and comparison;
Photographic evidence;
Crime scene search and processing for evidence involving a variety of techniques;
Use and maintenance of our Automated Fingerprint Identification System (AFIS);
• This unit is comprised of 1 Civilian Forensic Manager, 7 Forensic Specialists and 2 Forensic Technicians and serves the City
of Spokane Valley, the Spokane County Sheriff's Office and the Spokane Police Department.
The participating agencies share the funding for these positions.
Digital Forensics
• Responsible for search, recovery and preservation of digital evidence computers, notebooks, cellular telephones, portable
digital storage media, etc.;
Crime scene search and search warrant preparation support;
This unit consists of 1 Digital Forensic Specialist and is funded by the Spokane County
Sheriff's Office and the City of Spokane Valley.
95 7/9/2010
Consists of a total of 10 positions: 3 are assigned to the Forensic Unit, 1 is assigned to the Crime Analyst Team, 1 is assigned
the Sex Offender Unit, 1 is assigned to the Spokane Regional Drug Task Force, and the remaining 4 are assigned to the over-
all division.
Impact of Reduced Staffing
While the Investigative Division continues to look for opportunities to improve efficiencies, they are, for all practical purposes, operat-
ing at capacity.
Because Investigations is a support function, any reduction of personnel assigned to Investigations would ultimately result
in some tasks being transferred back to already burdened patrol personnel or eliminated. The transfer of duties to patrol personnel
would ultimately result in the division having to eliminate some of what it is presently doing.
The removal of any additional positions will result in less work being accomplished. Beyond the numbers are some additional chal-
lenges as well. As the number of personnel gets smaller, our ability to readily address larger problems can become more difficult,
as can our ability to address critical incidents simultaneously, jeopardizing public and officer safety. In addition, deputies assigned
to Investigations obtain knowledge and experience that they take back to patrol when those positions are rotated and this benefit
would be lost.
96 7/9/2010
Investigative Division Clerical Support
Department— Grant Funded Positions
The federal and state funding of officers' salaries are predicated on each officer performing specific work related to the grant by
which they are being paid. Converting their responsibilities to work not allowed by the grant would result in a loss of funding, ne-
cessitating that local government begin to absorb their costs or eliminate the positions. For example, the work performed by
the DV position would likely have to be transferred to Patrol. The work performed by the Child Sexual Predator position working
on computer -based crimes would likely be eliminated or contracted to an outside agency, if approved by the grantor. Al-
though our organization enjoys the benefits of positions being funded by grants, those funds are not sustainable. As a re-
sult, when the grant funds are no longer available, funding will ultimately revert back to the Sheriff's Office.
97 7/9/2010
Grant Funded Positions
REDUCTION
3%
($ 519,511)
• Minimum staffing levels would be much more difficult to meet. As a result, overtime expenditures can be expected to rise
• Overall staffing levels would be consistently lower, resulting in:
0 Longer response times
0 Reduction in services provided
0 Police service becomes reactive rather than proactive resulting in increased crime
0 Insufficient personnel to safely and effectively handle more than one major incident at a time, which increases the possibility of
serious injuries or fatalities
0 Decreased citizen satisfaction with police services
0 Officers are reduced to documenting crime rather than solving crime and arresting the perpetrators
0 Call load per officer per year would increase from approx. 1,435 calls per officer to approx. 1,550 calls per officer (optimum call
load being between 750 and 800 calls per officer)
0 Reduction of community oriented policing
• The loss of a single traffic officer results in:
0 Significant reduction (8.25 %) in traffic enforcement and subsequent revenue
0 Increase in the number of collisions, with a decrease in the ability to investigate them
0 Increased insurance premiums in the region
0 Loss of specific traffic investigation expertise that is expensive to replace
0 Decreased DUI emphasis resulting in additional DUI - related collisions
0 There currently are insufficient traffic personnel to handle the volume of traffic complaints; any reduction would exacer-
bate this problem
• We will lose valuable intelligence that will inhibit the success of the ILP program and other proactive projects;
• Specialty units such as SWAT and EDU (Bomb Squad) are made up of officers assigned to patrol as well as detectives as-
signed to the Investigative Unit. Many hours are invested in the training of these individuals in specialty fields. Any reduction in
personnel would impact the sustainability of specialty units;
• Currently, about 35% of the property crimes cases with potential solvability are not investigated due to a lack of investigators. This
problem becomes significantly worse with the reduction of just one detective;
• Should the Crime Prevention officer position be eliminated, the majority, if not all, of the crime prevention programs would be lost,
reducing the overall safety of our community and resulting in increased crime
• Any reduction of School Resource Deputies (SRD's) would:
0 Further increase the call load for patrol
0 Decrease the level of safety in Spokane Valley schools
0 Increase the crime in Spokane Valley schools
0 Reduce valuable intelligence that is currently gathered by the SRD's
98 7/9/2010
REDUCTION
3%
($ 519,511)
0 The SRD's proactive efforts to deter such incidents as the "Columbine shooting" is a critical function that, if reduced,
continued
wouldjeopardize the safety of our children, citizens, and officers
0 In working with the contract school, the last -ditch efforts made by the SRD to provide tools for this unique group of
students to become successful adults and not fall prey to criminal activities would be lost.
It will no longer be possible to consistently meet current minimum staffing levels. Overtime will dramatically increase to make up for the
6 %
($ 1,039,023)
loss of personnel. Officer and public safety will be critically reduced.
. Calls for service per officer would increase to over 1,687
• The elimination of entire units such as Traffic, Crime Prevention, or SRD's will be necessary to maintain basic police functions.
• Expectation levels would be diminished to such an extent that certain investigations and types of calls for service will not be pursued;
• Would not have sufficient personnel to respond to low- priority crimes.
9%
• A reduction of nearly 15% of the personnel would create a catastrophic impairment in the ability of SVPD to provide basic law en-
($ 1,558,534)
forcement services. The resulting increase in crime will jeopardize public and officer safety and decrease the quality of life for all
Spokane Valley residents.
• Under these conditions it becomes extremely difficult to attract quality applicants to the police department. This results in a reduc-
tion in the quality and professionalism of the personnel and creates a police department with a mercenary attitude lacking dedica-
tion to the community. In addition, high turnover rates will result as officers leave to work for other departments.
• Anticipate significant officer- safety complaints from the Deputy Sheriff's Association and other labor unions.
• This would inhibit the ability to work WA Traffic Safety Commission Emphasis Grants that will result in more serious and fata I colli-
sions.
• The economic impact on our city will suffer due to the overall impact of reduced services.
6 -Year Budget and Staffing Impact Summary:
99 7/9/2010
The City of Spokane Valley evolved from a mixture of neighborhoods that incorporated as a city on March 31, 2003. The new City gov-
ernment was charged with providing services to 82,000 people. City leaders knew that a clear direction with a consistent message was
needed to be successful in this endeavor. This new government had a different mentality than the other governments in the area and
Spokane Valley leaders understood how important it was to solidify that different way of thinking from the very beginning.
This City was to be responsive, focused on customer service, open to the public, progressive, efficient, lean, fair, and committed to pro-
viding a high quality of life.
Vision Statement
The first step was to establish a vision statement. That sets the City in motion on a course of success.
Our Council believes that all people in Spokane Valley should have an opportunity to succeed, both in work and in personal lives. A
well - balanced community ensures that a strong economy will exist to allow residents to enjoy life. The following vision statement was
adopted to signify this belief.
`A community of opportunity where individuals and families can grow and p lay and businesses will
flourish and prosper Jq
Next, the City founders and leaders felt it was important to provide direction to the new City government organization and ensure that
this community is unique. Developing the following values for the City accomplished these goals.
101 7/9/2010
Highlight areas:
• A friendly, wholesome, safe place to live and raise a family
• A City Center and economically healthy, diverse downtown area
• Preservation of neighborhoods
Focus on the Future. Spokane Valley is a visionary city encouraging its citizens and their government to look to the future beyond the
present generation, and to bring such ideas to public discussion, enhancing a sense of community identity.
Highlight areas:
• A balanced approach to growth and development
• Stewardship of land and resources, such as parks, recreation and natural areas
• Preservation and growth of the economic and commercial job base of the community
Open, Collaborative Government. Spokane Valley values a "user- friendly" government, in which governance practices and general op-
erations consider how citizens will be served in the most responsive, effective and courteous manner.
Highlight areas:
• Citizen participation in the decision - making process
• Strategic use of public /private and other partnerships
• A "can -do" attitude on the part of City employees, and fair and consistent interpretation and implementation of regulations
With these values, the City's foundation begins to take shape. The City now knows how it will operate. This will be a government that
encourages participation, promotes a collaborative approach to problem - solving,
inspires creativity, cultivating respect, and providing the highest level of services without over - burdening its
citizens or businesses.
102 7/9/2010
Community Identity and Pride. Spokane Valley promotes an environment that supports the home and family, and job and education op-
portunities.
Gore Beliefs
Section 1. We believe that Spokane Valley should be a visionary city encouraging its citizens and their government to look to the
future beyond the present generation and to bring such ideas to public discussion and to enhance a sense of community
identity.
Section 2. We believe that elected body decision - making is the only lawful and effective way to conduct the public's legislative busi-
ness and that careful observance of a clear set of Governance Coordination Rules of Procedure can best enhance pub -
lic participation and decision making. _J
Section 3. We believe in the City Council as policy leaders of the City. One or more City Councilmembers are encouraged to take
the lead, where practical, in sponsoring Ordinances or Resolutions excepting quasi-judicial or other public hearings and
the statutory duties of the City Manager as set forth in RCW 35A.13.020.
Section 4. We believe in hearing the public view. We affirm that members of the public should be encouraged to speak and be
heard through reasonable rules of procedure when the public business is being considered, thus giving elected officials
th e broadest perspectives from which to make decisions.
Section 5. We believe that the City of Spokane Valley's governance should be known as "user friendly," and that governance prac-
tices and general operations should consider how citizens will be served in the most responsive, effective and courteous
manner.
Section 6. We believe that the economic and commercial job base of the community should be preserved and encouraged to grow
as an alternative to increasing property taxes. We believe it imperative to have an expanded and diverse economic
base.
action I We believe that Councilmembers set the tone for civic discussion and should set an example by:
(a) Setting high standards of decorum and civility.
(b) Encouraging open and productive conversation amongst themselves and with the community about legislative matters.
(c) Demonstrating respect for divergent points of view expressed by citizens, fellow Councilmembers and the staff.
(d) Honoring each other and the public by debating issues within City Hall and the community without casting aspersions on
members of Council, the staff, or the public.
(e) Accepting the principle of majority rule and working to advance the success of "corporate"
decisions.
103 7/9/2010
The City of Spokane Valley established a level of commitment to customer service that will help the City achieve all future goals.
Our goal is to deliver service that is complete, consistent, and equitable to all our customers, and is based on the principles of integrity, re-
spect, and responsiveness. Regardless of the reason for, or the method or frequency of contact, our customers will be treated with courtesy,
104 7/9/2010
Customer Service Key Statement
The City of Spokane Valley strives to provide service in a respectful, knowledgeable, and welcoming manner.
Respectful
Knowledgeable
Welcoming
• Demonstrating courtesy and pro-
fessionalism
Listening effectively
• Responding in a timely manner
Exemplifying a no- surprised at-
mosphere
• Fostering a team - oriented ap-
proach
• Providing alternatives
• Anticipating questions
• Having /knowing your resources
• Being organized
• Acknowledging customers when
they enter
• Steering customers in the right di-
rection
• Promoting an enjoyable work envi-
ronment
• Maintaining a clean and unclut-
tered work environment
Treating people as individuals
The foundation is now set. The City staff, management, and Council now have a clear understanding of what is expected of them and
they have a solid support structure to give them confidence in the performance of their duties.
105 7/9/2010
Internal Input
Council utilizes information from employees in a number of ways.
Employee Feedback
Staff Analysis
Strategic Planning
Employees are often the information conduit
from the customers to the Council, relaying de-
mands or changing trends and they can often
bring forward innovative way of providing effi-
cient service- delivery. Information from employ-
ees can be received in a variety of ways. Fol-
lowing is a list of employee feedback tools,
some that are currently utilized and some that
may be used in the future.
• Employee Survey
• Internal Customer Survey
• Commute Trip Reduction Survey
The City of Spokane Valley government is com-
prised of knowledgeable professionals. Staff is
charged with providing the specialized knowl-
edge that allows the Council to make informed
decisions. From demand analysis, which deter-
mines when the workload is heaviest and how to
best accommodate it, to staff reports that con-
sider alternative methods of service delivery or
other cost - saving measures, employees are in-
valuable in providing complex information. An
audit program can be utilized to ensure effi-
ciency of service delivery for both in -house ser-
vices and contracted services. In addition, per-
formance measure results will be analyzed,
looking at multi -year and performance and com-
paring to targets as well as making comparisons
to other entities.
• Demand Analysis
Staff Reports
• Audits (future)
• Performance Analysis
Several long -range plans that look at current
trends to make future forecasts are continually
updated. While much public input goes into
these documents, the forecasting and planning
is done by skilled staffers who must create inno-
vative ways of achieving our future vision while
meeting current needs, complying with the law,
and operating within financial constraints.
• Comprehensive Plan
• 6 -Year Transportation Improvement
Plan
• 6 -Year Financial Forecast
• Business Plan
• CenterPlace Marketing Plan
• Parks Master Plan
• Street Master Plan— Pavement Manage-
ment Program
• Sprague /Appleway Revitalization Plan
106 7/9/2010
Information will come from inside the organization, from staff and management, as well as from outside the organization from citizens, business
- owners and others who frequent our community (workers, tourists, etc.).
External Input
As representatives of the citizens of Spokane Valley, the City Council must form policy that fairly represents all segments of our community,
including residents, businesses, and those visiting our City. To maintain balance in serving the different needs that exist in Spokane Valley, it is
necessary to receive feedback from customers and constituents.
The City has already utilized citizen surveys to gain feedback while developing the Comprehensive Plan and for the needs assessment of the
cable franchising process. In the future, citizen surveys can be utilized in an ongoing basis as part of strategic planning and performance
measurement that are integral components of the Business Plan. Customer surveys can also play an important role in obtaining feedback by
polling individuals and businesses that have had a recent interaction with the City.
Comment cards and correspondence through phone calls and a -mails provide easy ways for customers to relay their experiences to Council
and management. These unfiltered accounts of interaction with City staff allow those in charge of keeping the City on course to react immedi-
ately if necessary or to further cultivate and reward improvement if a process is working well.
The public can also choose to take a more active role in participation through public forums such as public hearings and open house functions
as well as through service on advisory committees. In the future, focus groups may be utilized to allow for more focused feedback on a particu-
lar subject so Council and staff can get a better feel for how a particular subject is received in the community and allow customers to play active
roles in guiding the way services are delivered.
• Customer Survey
• Citizen Survey
• Customer Service Request System
• Comment Cards
• Conversations with the Community
• Lunch with the City Manager
• Public Forums
• Advisory Committees
• Focus Groups
• Customer Correspondence
107 7/9/2010
Once the information has been gathered it can be included in the policy- making process. The City Council first looks at where we need to
go based on the feedback from the community. Then they must determine the best way to get there based on input from employees and
customers. The most challenging phase for the Council is to then allocate available resources in a way that ensures that all components
are well- maintained and stay in good- working order so goals are reached as quickly and efficiently as possible while still adhering to the
high- standards set by the over - arching
principles of the City.
New goals will be set by Council annually while progress toward previous years' goals will be measured. Though goals are set by Coun-
Major Goal Statements for 2011
The 2011 budget reflects the distribution of resources consistent with the Council's determination of core services priorities. The follow-
ing goals represent just the very broad areas of concentration important to the well being of the community.
• Continue monitoring wastewater issues including governance of wastewater facilities, and pursuit of the most efficient and eco-
nomical methods to ensure the continuation of wastewater discharge licenses.
• Implement records indexing and phase in a document imaging system City department by City department with the goal of
achieving city -wide implementation in 2010.
• Revisit and Evaluate regulations specified in the Sprague /Appleway Revitalization Plan as adopted and amended by City Coun-
cil.
• Develop a Shoreline Master Program to provide appropriate regulatory protection for waters of statewide significance as required
by state statute.
• Develop and implement a multi -year winter roads maintenance plan including availability, costs and effects of private sector ven-
dors performing winter road maintenance for the City.
108 7i9/2010
The Departmental Business Plans for 2011 -2016 have been
completed and compiled in the Citywide Business Plan. The
Citywide Business Plan pulls all the functions of the City to-
gether into one common purpose - to achieve service delivery
goals. The Citywide Business Plan allows decision makers to
understand the interrelationship between and impacts of all
departments and programs.
Planning is the strength of government and is vital to ensure
future community needs are met. Planning is continuous
within the City organization in areas such as transportation im-
provement, finance, parks and recreation, and the ongoing
Comprehensive Plan. These plans flow into strategic goals of
departmental plans.
Now that plans are in place and steps have been taken to im-
plement them, Performance Measurements have been estab-
lished to assess the City's performance in achieving strategic
goals. Progress toward achieving strategic goals is assessed
through electronic data gathering or through report cards col-
lected via citizen surveys. Some Performance Measurement
results included in the 2011 business plan are based on infor-
mation collected in 2008, 2009 & 2010, which provide bench-
marks for 2011 -2016. Other measurements not currently dis-
played will continue to be collected to establish the basis for
benchmarking in subsequent years' plans.
Therefore, the business plan is not a once -a -year process;
rather it is one that is continually monitored and refined. De-
partments meet on a regular basis to assess measurements
and maintain focus on their goals. Employees let the City
Manager know how things are going at the customer interac-
tion level while citizens let the Council and Mayor know how
they perceive the strategies are working.
PLAN
/ Comprehensive Plan \
Business Plan
Budget Process
6 -Year Transportation Plan
6- Financial Forecast
Parks Master Plan
CenterPlace Regional Marketing Plar
Focus Groups
Quarterly Reports
Lunch w/ City Manager
Conversations with the Community
Customer Comments
Performance Measures
Customer Satisfaction Survey
MONITOR MEASURE
109 7/9/2010
Legislative
2011
Proposed
Account Number & Title
Budg
with 3%
Reduction
Salaries & Wages
65,700
Employee Benefits
78,018
Office & Operating Supplies
2,500
Publications
500
Meeting Supplies
500
Small Tools & Minor Equipment
3,500
$500 X 7 - PDA's & other small office
equip.
Professional Services
44,000
Lobbvist
Cell Phones
$45 /mo X 12 X 7
e Position 1 (description for all positions)
(breakdown of $4,400) $546 mileage,
$3854 travel to Association of
Washington Cities (AWC) x 1; National
Leaque of Cities (NLC) x 1
Travel /Mileage Position 2
Travel /Mileage Position 3
Travel /Mileage Position 4
Travel /Mileage Position 5
Travel /Mileage Position 6
Travel /Mileage Position 7
Copier Maintenance
Software Licenses and Maintenance
Subscriptions
Newspapers, Newsletters (Liberty Lake
Mem
Printing & Binding
Registrations Position 1
Registrations Position 2
Registrations Position 3
Registrations Position 4
Registrations Position 5
Registrations Position 6
Registrations Position 7
Total
AWC; NLC; Chamber, Greater Spokane
lescription for all positions)
$300: AWC mtg X 1 mtgs; $450: NLC
meetings X 1 mtgs; $1800: Misc. local
registrations; Greater Spokane Inc.;
Valley Chamber; Home Builders
Association: Vallevfest Auction
500
800
182
67,700
898
500
2,500
2,500
2,500
2,500
2,500
2,500
Reference .
Legislative
Account Mask:
001.011."
Account Number & Title
2009
2010
2011
3%
6%
9%
Actual
Council
Proposed
Reduction
Reduction
Reduction
Approved
Budget
001.011.000.511.60.10.00 Salaries & Wages
64,950
65,700
65,700
65,700
65,700
65,700
001.011.000.511.60.20.00 Employee Benefits
61,946
61,278
78,018
78,018
78,018
78,018
001.011.000.511.60.31.01 Office & Operating Supplies
3,330
5,000
2,862
2,500
2,500
1,510
001.011.000.511.60.31.03 Publications
-
500
500
500
500
500
001.011.000.511.60.31.05 Meeting Supplies
10,066
10,500
3,000
500
500
250
001.011.000.511.60.35.01 Small Tools & Minor Equipment
1,039
3,500
3,750
3,500
3,500
500
001.011.000.511.60.41.05 Professional Services
37,917
44,000
44,000
44,000
44,000
44,000
001.011.000.511.60.42.01 Postage
28
500
500
500
500
500
001.011.000.511.60.42.03 Cell Phones
3,735
3,700
3,700
3,700
3,700
3,700
001.011.000.511.60.43.11 Travel /Mileage Position 1
4,769
5,546
4,500
4,400
4,046
3,500
001.011.000.511.60.43.12 Travel /Mileage Position 2
3,003
5,546
4,500
4,400
4,046
3,500
001.011.000.511.60.43.13 Travel /Mileage Position 3
2,375
5,546
4,500
4,400
4,046
3,500
001.011.000.511.60.43.14 Travel /Mileage Position 4
2,886
5,546
4,500
4,400
4,046
3,500
001.011.000.511.60.43.15 Travel /Mileage Position 5
6,456
5,546
4,500
4,400
4,046
3,500
001.011.000.511.60.43.16 Travel /Mileage Position 6
4,996
5,546
4,500
4,400
4,046
3,500
001.011.000.511.60.43.17 Travel /Mileage Position 7
2,698
5,546
4,500
4,400
4,046
3,500
001.011.000.511.60.48.02 Copier Maintenance
5,992
5,000
6,000
3,500
3,500
3,500
001.011.000.511.60.48.03 Software Licenses and Maintenance
(292)
2,800
2,800
2,800
2,800
2,200
001.011.000.511.60.49.01 Subscriptions
50
400
400
182
130
160
001.011.000.511.60.49.02 Memberships
67,270
67,700
67,700
67,700
67,700
67,700
001.011.000.511.60.49.03 Printing & Binding
-
3,620
2,898
2,898
2,398
1,000
001.011.000.511.60.49.11 Registrations Position 1
1,988
1,300
3,000
2,500
1,500
1,500
001.011.000.511.60.49.12 Registrations Position 2
910
1,300
3,000
2,500
1,500
1,500
001.011.000.511.60.49.13 Registrations Position
1,908
1,300
3,000
2,500
1,500
1,500
001.011.000.511.60.49.14 Registrations Position 4
1,398
1,300
3,000
2,500
1,500
1,500
001.011.000.511.60.49.15 Registrations Position 5
2,781
1,300
3,000
2,500
1,500
1,500
001.011.000.511.60.49.16 Registrations Position 6
2,058
1,300
3,000
2,500
1,500
1,500
001.011.000.511.60.49.17 Registrations Position 7
1,135
1,300
3,000
2,500
1,500
1,500
Total:
295,392
322,120
334,328
324,298
314
304,238
Reference : Legislative
Account Mask: 001.011.'
Account Number & Title
2009
2010
2011
3%
6%
9%
Actual
Council
Proposed
Reduction
Reduction
Reduction
Approved
Budget
001,011.000.511.60.10
00
Salaries & Wages
64,950
65,700
65,700
001.011.000.511.60.20.00
Employee Benefits
61,946
61,278
78,018
-
-
001.011.000.511.60.31.01
Office & Operating Supplies
3,330
5,000
2,862
(362)
(362)
(1,352)
001.011.000.511.60.31.03
Publications
-
500
500
-
-
001.011.000.511.60.31.05
Meeting Supplies
10,066
10,500
3,000
(2,500)
(2,500)
(2,750)
001.011.000.511.60.35.01
Small Tools & Minor Equipment
1,039
3,500
3,750
(250)
(250)
(3,250)
001.011.000.511.60.41.05
Professional Services
37,917
44,000
44,000
-
-
001.011.000.511.60.42.01
Postage
28
500
500
001.011.000.511.60.42.03
Cell Phones
3,735
3,700
3,700
-
-
001.011.000.511.60.43.11
Travel /Mileage Position 1
4,769
5,546
4,500
(100)
(454)
(1,000)
001.011.000.511.60.43,12
Travel /Mileage Position 2
3,003
5,546
4,500
(100)
(454)
(1,000)
001.011.000.511.60.43.13
Travel /Mileage Position 3
2,375
5,546
4,500
(100)
(454)
(1,000)
001.011.000,511,60.43.14
Travel /Mileage Position 4
2,886
5,546
4,500
(100)
(454)
(1,000)
001.011.000.511.60.43.15
Travel /Mileage Position 5
6,456
5,546
4,500
(100)
(454)
(1,000)
001.01
1.000.511.60.43.
16
Travel /Mileage Position 6
4,996
5,546
4,500
(100)
(454)
(1,000)
001
.01 1.000.511.60.43.17
Travel /Mileage Position 7
2,698
5,546
4,500
(100)
(454)
(1,000)
001.011.000.511.60.48.02
Copier Maintenance
5,992
5,000
6,000
(2,500)
(2,500)
(2,500)
001.011.000.511.60.48.03
Software Licenses and Maintenance
(292)
2,800
2,800
-
-
(600)
001.011.000.511.60.49.01
Subscriptions
50
400
400
(218)
(270)
(240)
001.011.000.511.60.49.02
Memberships
67,270
67,700
67,700
-
-
-
001.011.000.511.60.49.03
Printing & Binding
-
3,620
2,898
(500)
(1,898)
001.011.000.511.60.49.11
Registrations Position 1
1,988
1,300
3,000
(500)
(1,500)
(1,500)
001.011.000.511.60.49.12
Registrations Position 2
910
1,300
3,000
(500)
(1,500)
(1,500)
001.011.000.511.60.49.13
Registrations Position 3
1,908
1,300
3,000
(500)
(1,500)
(1,500)
001.011.000.511.60.49.14
Registrations Position 4
1,398
1,300
3,000
(500)
(1,500)
(1,500)
001.011.000.511.60.49.15
Registrations Position 5
2,781
1,300
3,000
(500)
(1,500)
(1,500)
001.011.000.511.60.49.16
Registrations Position 6
2,058
1,300
3,000
(500)
(1,500)
(1,500)
001.011.000.511.60.49.17
Registrations Position 7
1,135
1,300
3,000
(500)
(1,500)
(1,500)
Total:
295,392
322,120
334,328
(10,030)
(20,060)
(30,090)
Referenc 013- Executive & Legislative
Account 1001.013. *1001.015.*
Account Number & Title
2011
Proposed
3,000
Budget
4,000
with 3%
City Manager /Clerk
Reduction
Salaries & Wages
374,814
Overtime
2,500
Employee Benefits
108,688
Office & Operating Supplies
3,000
Paper, pens, files, folders, binders, ink cart., clips, sticky
4,000
notes etc
6,000
Publications
2,500
Books, Manuals & Reports re: city function
5,000
(ICMA, NLC, AWC)
5,000
Meeting Supplies
800
Small Tools & Minor Equipment
Desk equipment, PDA's, Misc.
1,000
Professional Services
Consultants, Temp. Assist., title searches, bond counsel
38,000
etc.
Postage _
1,000
Cell Phones
Cell $500, Gov. Emergency Cell Card $40
Travel /Mileage
two AWC Meetings; meeal, lodging, air
National League of Cities conf.; air, mileage, hotel
Advocacy in Olympia
ICMA Conf.; air, mileage, hotel
travel to WSAMA Conf.
Advertising
Free Press Publishin, Spokesman Review, Journal of
Business
Equipment Rental Maintenance - Contracted
Copier Maintenance
Copying, paper, toner, mailing chgs pro -rated by Dept
code
City produced reports /brochures
Software Licenses and Maintenance
* *at 3 % reduction - the $6k from this Budget is applied to
the Website support shortage in Ops /Admin Budget
ptions
Memberships
WSBA, WSAMA, ICMA, WCMA,
Civic Org.
Printing & Binding
Newspapers; Magazines pertaining to Gov. function
Codification w /on -line
x2, GFOA, &
Registrations
540
12,695
3,000
4,000
1,500
2,200
1,995
10,000
2,000
4,000
6,000
2,500
6,000
5,000
Referenc 013- Executive & Legislative
$700 AWC, $800 WCMA, $1500 NLC, $800 WCCA,
$500 GFOA
$800 Misc. Local registrations
Filing & Recording Fees 2,000
City Clerk
Miscellaneous Services 1,100
Training
Total Executive 586,637
Leaal Department
Salaries & Wages 315,598
Employee Benefits 88,172
Office Supplies 2,000
Paper, pens, files, folders, binders, ink cart., clips, sticky
notes etc
Publications 4,000
RCW; WAC; Street Standards, Court Rules
Meeting Supplies 100
Gas, Oil, & Tires
Small Tools & Minor Equipment
Desk equipment, PDA's, Misc. Items 1,500
Legal 20,000
Outside Counsel
Professional Services
Temporary Asssistance
5,000
Postage
500
Travel /Mileage _
3,500
Reimbursement for meetings and Court (mileage)
Travel to WSAMA conf.; Travel to CLE classes
Equipment Rental Maintenance - Contracted
Copier Maintenance
4,000
Copying, paper, toner and mailing charges pro -rated by
Dept code
Software Licenses and Maintenance
2,800
Subscriptions
3,000
Westlaw Contract
Memberships
4,000
WSBA, WSAMA, Spokane County Bar Assoc., State Bar
dues
Registrations
1,000
WSAMA, CLE
Filing & Recording Fees
3,500
Filing cases in Superior Court
Training
Total Legal :
458,670
Department Grand Total: 1,045,307
Reference :
Account Mask:
Account Number & Title
City Manager /Clerk
001.013.000.513.10.10.00 Salaries & Wages
001.013.000.513.10.10.99 Overtime
001.013.000.513:10.20.00 Employee Benefits
001.013.000.513.10.31.01 Office & Operating Supplies
001.013.000.513.10.3L03 Publications
001.013.000.513.10.31.05 Meeting Supplies
001.013.000.513.10.35.01 Small Tools & Minor Equipment
001.013.000.513.10.41.05 Professional Services
001.013.000.513.10.42.01 Postage
001.013.000.513.10.42.03 Cell Phones
001.013.000.513.10.43.01 Travel /Mileage
001.013.000.513.10.44.01 Advertising
001.013.000.513.10.48.00 Equipment Rental Maintenance- Contracted
001.013.000.513.10.48.02 Copier Maintenance
001.013.000.513.10.48.03 Software Licenses and Maintenance
001.013.000.513.10.49.01 Subscriptions
001.013.000.513.10.49.02 Memberships
001.013.000.513.10.49.03 Printing & Binding
001.013.000.513.10.49.04 Registrations
001.013.000.513,10.49.05 Filing & Recording Fees
001.013.000.513.10.49.06 Miscellaneous Services
001.013.000.513.10.49.07 Training
Total Executive
Legal Department
001.013.015.515.22.10.00 Salaries & Wages
001.013.015.515.22,20.00 Employee Benefits
001.013.015.515.22.31.01 Office Supplies
001.013.015.515.22.31.03 Publications
001.013.015.515.22.31.05 Meeting Supplies
001.013.015 515,22.32.01 Gas, Oil, & Tires
001.013.015.515.22.35.01 Small Tools & Minor Equipment
001.013,015,515.22.41,04 Legal
001.013.015.515.22.41.05 Professional Services
001:013.015.515.22.42.01 Postage
001.013.015.515.22.43.01 Travel /Mileage
001.013.015.515.22.48.00 Equipment Rental Maintenance - Contracted
001.013.015.51522.48.02 Copier Maintenance
001.013.015.515.22.48.03 Software Licenses and Maintenance
001.013.015.515.22.49.01 Subscriptions
001.013.015.515.22.49.02 Memberships
001.013.015.515.22.49.04 Registrations
001.013.015.515.22.49.05 Filing & Recording fees
001.013.015.515.22.49.07 Training
Total:
Grand Total:
Proposed 2011 budget begins -6% below the proposed 2011 suggested
starting budget due to CM salary & benefit differences from 2010
013- Executive & Legislative
001.013. *001.015.*
2009
2010
2011
6%
7%
9%
Actual
Council
Proposed
Reduction
Reduction
Reduction
Approved
Budget
324,230
383,630
374,814
374,814
374,814
360,464
1,826
2,500
2,500
2,500
2,500
2,500
124,111
154,510
108,688
108,688
108,688
107,458
1,487
3,000
3,000
3,000
3,000
2,000
-
5,000
5,000
5,000
5,000
3,000
17
800
800
800
800
500
(659)
1,000
1,000
1,000
1,000
500
37,111
31,000
38,000
38,000
38,000
38,000
1,000
1,000
1,000
1,000
1,000
135
540
540
540
540
540
12,695
10,850
12,695
12,695
12,695
10,000
9,863
10,000
10,000
10,000
10,000
10,000
-
2,000
2,000
2,000
2,000
2,000
2,603
4,000
4,000
4,000
4,000
3,000
(292)
2,400
2,400
2,400
2,400
2,400
300
3,000
3,000
3,000
3,000
2,000
390
2,500
2,500
2,500
2,500
2,500
5,572
1,000
6,000
6,000
6,000
5,681
3,344
5,000
5,000
5,000
5,000
4,000
(200)
2,000
2,000
2,000
2,000
2,000
858
1,700
1,700
1,700
1.700
1,700
225
523,616
627,430
586,637
586,637
586,637
561,243
286,018
295,411
315,598
315,598
301,098
301,098
78,876
86,101
88,172
88,172
87,546
87,546
2,846
2,000
2,000
2,000
2,000
2,000
187
4,000
4,000
4,000
4,000
4,000
-
100
100
100
100
100
29
-
-
1,500
1,500
1,500
1,500
1,500
2,846
20,000
20,000
20,000
20,000
20,000
59,531
5,000
5,000
5,000
5,000
5,000
220
500
500
500
500
500
1,089
3,500
3,500
3,500
3,500
3,500
21
-
-
920
4,000
4,000
4,000
4,000
4,000
-
2,800
2,800
2,800
2,800
2,800
5,806
3,000
3,000
3,000
3,000
3,000
2,753
4,000
4,000
4,000
4,000
4,000
-
1,000
1,000
1,000
1,000
1,000
2,462
3,500
3,500
3,500
3,500
3,500
2,358
445,962
436,412
458,670
458,670
443,544
443,544
1,004,787
1, 063,842
1,045,307
1,045,307
969, 577
1, 030,181
6%
6 1 /6
7
9%
1104162
1071037
1037912
1004787
Reference :
013- Executive & Legislative
Account Mask :
001.013. *1001.015.*
Account Number & Title
2009
2010
2011
*3% (see * *6% (see
9%
Actual
Council
Proposed
note) note)
Reduction
Approved
Budget
Reduction Reduction
City Manager /Clerk
001.013.000.513.10.10.00 Salaries & Wages
324,230
383,630
374,814
(14,350)
001.013.000.513.10.10.99 Overtime
1,826
2,500
2,500
001.013.000.513.10.20.00 Employee Benefits
124,111
154,510
108,688
(1,230)
001.013.000.513.10.31.01 Office & Operating Supplies
1,487
3,000
3,000
(1,000)
001.013.000.513.10.31.03 Publications
-
5,000
5,000
(2,000)
001.013.000.513.10.31.05 Meeting Supplies
17
B00
600
(300)
001.013.000.513.10.35,01 Small Tools & Minor Equipment
(659)
1,000
1,000
(500)
001.013.000.513.10.41.05 Professional Services
37,111
31,000
38,000
-
001.013.000.513.10,42.01 Postage
-
1,000
1,000
001.013.000.513.10.42.03 Cell Phones
135
540
540
001.013.000.513.10.43,01 Travel /Mileage
12,695
10,850
12,695
(2,695)
001.013.000.513.10.44.01 Advertising
9,863
10,000
10,000
001.013.000.513.10.48.00 Equipment Rental Maintenance- Contracted
-
2,000
2,000
001.013.000.513.10.48.02 Copier Maintenance
2,603
4,000
4,000
(1,000)
001.013.000.513.10.48.03 Software Licenses and Maintenance
(292)
2,400
2,400
* ** * **
* **
001.013.000.513.10.49.01 Subscriptions
300
3,000
3,000
* **
(1,000)
001.013.000.513.10.49.02 Memberships
390
2,500
2,500
-
001.013.000.513.10.49.03 Printing & Binding
5,572
1,000
6,000
(319)
001.013.000.513.10.49.04 Registrations
3,344
5,000
5,000
(1,000)
001.013.000.513.10.49.05 Filing & Recording Fees
(200)
2,000
2,000
001.013.000.513.10.49.06 Miscellaneous Services
858
1,700
1,700
* **
001.013.000.513.10.49.07 Training
225
Total Executive
523,616
627,430
586,637
(25,394)
Lecial Department
001.013.015.515.22.10.00 Salaries & Wages
286,018
295,411
315,598
(14,500)
(14,500)
001.013.015.515.22.20.00 Employee Benefits
78,876
86,101
88,172
(626)
(626)
001.013,015.515.22.31.01 Office Supplies
2,846
2,000
2,000
-
-
001.013.015.515.22.31.03 Publications
187
4,000
4,000
001.013.015.515.22.31.05 Meeting Supplies
-
100
100
001.013.015.515.22.32.01 Gas, Oil, & Tires
29
-
001.013.015.515.22.35.01 Small Tools & Minor Equipment
-
1,500
1,500
001.013.015.515.22.41.04 Legal
2,846
20,000
20,000
001.013.015.515.22.41.05 Professional Services
59,531
5,000
5,000
001.013.015.515.22.42.01 Postage
220
500
500
001.013.015.515.22.43.01 Travel /Mileage
1,089
3,500
3,500
001.013.015.515.22.48,00 Equipment Rental Maintenance - Contracted
21
-
-
001.013.015.515.22.48.02 Copier Maintenance
920
4,000
4,000
001.013.015.515.22.48.03 Software Licenses and Maintenance
-
2,800
2,800
001.013.015.515.22.49.01 Subscriptions
5,806
3,000
3,000
001.013.015.515.22.49.02 Memberships
2,753
4,000
4,000
Reference :
013 - Executive & Legislative
001.013.015.515.22.49.04 Registrations -
1,000 1,000
001.013.015.515.22.49.05 Filing & Recording Fees 2,462
3,500 3,500
001.013.015.515.22.49.07 Training 2,358
-
Total Legal: 445,962
436,412 458,670
TOTAL Executive /Legal
*The decrease in salary/benefits for the City Manager reduces the budget
for this department over the 3% initial reduction
"Reduction of 2 legal interns is over the 6 %; no further reductions needed
* ** Executive /Legislative budget assists with $6000 shortage for Website support in the Operations
& Administrative Services Budget
0 (15,126) (15,126)
0 (15,126) (55,646)
Public Safety
Account Number
001.016. General Fund
000.512.50.51.02 District Court Contract
000.515.21.51.01 Public Defender
000.515.21.51.02 Prosecutor
000.515.21.51.03 Pretrail Services
000.521.20.31.01 Operating Supplies
000.521.20.31.08 Repair & Maintenance Supplies
000.521.20.32.01 Gas, Oil, & Tires
000.521.20.35.01 Small tools & Minor Equip,
000.521.20.35.04 Non - Capital Equipment for JAG Grant
000.521.20.47.01 Electricity /Gas
000.521.20.47.02 Water
000.521.20.47.03 Sewer
000.521.20.47.04 Waste Disposal
000.521.20.48.02 Copier Maintenance
000.521.20.49.06 Miscellaneous Services
000.521.20.49.07 Cry Wolf Charges & Fees
000.521.20.49.08 ICMA Consultant Service
000.521.20.49.21 Sterling Bank Fees
000.521.50.48.01 Law Enforcement Bldg. Repair & Main.
000.521.50.10.00 Salaries & Wages
000.521.50.10.99 Overtime
000.521.50.20.00 Employee Benefits
000521.20.51.01 Law Enforcement (Sheriff)
000.523.20.51.04 Work Release (Geiger)
000.523.60.51.02 Jail
000.525.60.51.03 Emergency Management
000.528.60.51.05 Communications
000.539.30.51.02 Animal Control
000.586.83.00.00 State Remittance - Emerg. Med. &Trauma Care
000.586.83.04.00 Crime Victims Fund - Spokane County
000.586.92.00.03 State Remittance- Pub.Safety & Educat.(2)
000.586.92.00.04 State Remittance- Pub.Safety & Educat.(1)
000.586.92.00.05 State PSEA 3
000.586.97.00.00 State Remittance -Crime Lab Analysis Fee
000.586.97.00.01 State Remittance-Judicial IS Systems
000.586.97.00.02 State Remittance -Auto Theft Prev
000.586.97.00.03 State Remittance - Trauma Brain Inj
000.586.99.00.00 State Remittance - School Zone Safety
000.594.21.64.06 Equip Purchased w /JAG Funds
000.597.20.95.03 Vehicle Replacement Costs
000.597.20.95.04 Building Replacement Costs
000.598.21.52.01 Nighttime Seatbelt Patrol Overtime
000.598.21.52,02 Hwy 27 Traffic Safety Overtime
000.598.21.52.03 X -52 DUI Overtime
000.598.21.52.04 X -52 Speeding Overtime
000.598.21.52.05 Drive Hammered -Get Nailed
000.598.21.52.06 Traffic Safety Emergency
000.598.21.52.07 Child Car Seat Overtime
096.594.21.20.00 Employee Benefits
096.594.21.62.00 Building and Structures
Grand Total
2009 2010 2011 Proposed 3% 3% 6% 9%
Actual Council Budget
Approved
899,817
434,756
479,294
61,860
1,496
1.954
405
1,795
31,736
3,118
669
3,423
38,849
216
88,820
80
15,239
2,126
302
864
15,732,581
509,490
428,145
90,538
258,515
335,537
46,118
12,857
221,909
403,444
2,568
5,171
158,669
85,343
7,672
21,090
13,101
982,937
468,172
503,152
69,125
5,000
5,000
2,000
32,000
2,400
800
2,800
500
1,000,000
844,686
819,345.42
794,004.84
768,664.26
526,264
510,476.08
494,688.16
478,900.24
412,724
400,342.28
387,960.56
375,578.84
99,084
96,111.48
93,138.96
90,166.44
2,500
2,425.00
2,350.00
2,275.00
2,500
2,425.00
2,350.00
2,275.00
1,000
970.00
940.00
910.00
34,240
33,212.80
32,185.60
31,158.40
2,568
2,490.96
2,413.92
2,336.88
856
830.32
804.64
778.96
2,996
2,906.12
2,816.24
2,726.36
535
518.95
502.90
486.85
1,000,000
970,000.00
940,000.00
910,000.00
79,394
77,012.18
74,630.36
72,248.54
17, 317, 045
16, 797, 533.72
16,278, 022.37
15, 758, 511.02
863,568
837,660.96
811,753.92
785,846.88
93,024
90,233.28
87,442.56
84,651.84
281,445
273,001.65
264,558.30
256,114.95
321,426
311,783.22
302,140.44
292,497.66
46,500
45,105.00
43,710.00
42,315.00
13,000
12,610.00
12,220.00
11,830.00
222,000
215,340.00
208,680.00
202,020.00
404,000
391,880.00
379,760.00
367,640.00
2,600
2,522.00
2,444.00
2,366.00
5,200
5,044.00
4,888.00
4,732.00
159,000
154,230.00
149,460.00
144,690.00
45,000
43,650.00
42,300.00
40,950.00
2,700
2,619.00
2,538.00
2,457.00
80,000
77,600.00
75,200.00
72,800.00
22,865,859
22,179,879
21,493,904
20,807,928
74,200
16,261,741
500,000
400,000
101,402
320,119
350,920
46,500
13,000
222,000
404,000
2,600
5,200
159,000
45,000
2,700
80,000 80,000
13,840 -
8,847
3,621
2,516
1,972
984
2,588
268
24,005 -
20.538,208 22,062,268
Account Number - Public Safety
2009
2010
2011
3% Reduction
6% Reduction
9% Reduction
Actual
Council
Proposed
Approved
Budget
001.016.
General Fund
000.512.50.51.02
District Court Contract
899,817
982,937
844,686
(25,341.00)
(50,681.00)
(76,022.00)
000.515.21.51.01
Public Defender
434,756
468,172
526,264
(15,788.00)
(31,576.00)
(47,364.00)
000.515.21.51.02
Prosecutor
479,294
503,152
412,724
(12,382.00)
(24,763.00)
(37,145.00)
000.515.21.51.03
Pretrail Services
61,860
69,125
99,084
(2,973.00)
(5,945.00)
(8,918.00)
000.521.20.31.01
Operating Supplies
1,496
5,000
2,500
(75.00)
(150.00)
(225.00)
000.521.20.31.08
Repair & Maintenance Supplies
1,954
5,000
2,500
(75.00)
(150.00)
(225.00)
000.521.20.32.01
Gas, Oil, & Tires
405
-
-
000.521.20.35.01
Small tools & Minor Equip,
-
2,000
1,000
(30.00)
(60.00)
(90.00)
000.521.20.35.04
Non - Capital Equipment for JAG Grant
1,795
-
-
000.521.20.47.01
Electricity /Gas
31,736
32,000
34,240
(1,027.00)
(2,054.00)
(3,082.00)
000.521.20.47.02
Water
3,118
2,400
2,568
(77.00)
(154.00)
(231.00)
000.521.20.47.03
Sewer
669
800
856
(26.00)
(52.00)
(77.00)
000.521.20.47.04
Waste Disposal
3,423
2,800
2,996
(90.00)
(180.00)
(270.00)
000.521.20.48.02
Copier Maintenance
-
500
535
(16.00)
(32.00)
(48.00)
000.521.20.49:06
Miscellaneous Services
38,849
1,000,000
1,000,000
(30,000.00)
(50,000.00)
(90,000.00)
000.521.20.49.07
Cry Wolf Charges & Fees
216
-
-
000.521.20.49.08
ICMA Consultant Service
88,820
000.521.20.49.21
Sterling Bank Fees
80
-
-
000.521.50,48.01
Law Enforcement Bldg. Repair & Main.
15,239
74,200
79,394
(2,382.00)
(4,764.00)
(7,145.00)
000.521.50.10.00
Salaries & Wages
2,126
-
-
000.521.50,10.99
Overtime
302
000.521.50.20.00
Employee Benefits
864
-
-
000.521.20.51.01
Law Enforcement (Sheriff)
15,732,581
16,261,741
17,317,045
(519,511.00)
(1,039,023.00)
(1,558,534.00)
000.523.20.51.04
Work Release (Geiger)
509,490
500,000
-
000.523.60.51.02
Jail
428,145
400,000
863,568
(25,907.00)
(51,814.00)
(77,721.00)
000.525.60.51.03
Emergency Management
90,538
101,402
93,024
(2,791.00)
(5,581.00)
(8,372.00)
000.528.60.51.05
Communications
258,515
320,119
281,445
(8,443.00)
(16,887.00)
(25,330.00)
000.539.30.51.02
Animal Control
335,537
350,920
321,426
(9,643.00)
(19,286.00)
(28,928.00)
000.586.83.00.00
State Remittance - Emerg. Med. &Trauma Care
46,118
46,500
46,500
(1,395.00)
(2,790.00)
(4,185.00)
000.586.83.04.00
Crime Victims Fund - Spokane County
12,857
13,000
13,000
(390.00)
(780.00)
(1,170.00)
000.586.92.00.03
State Remittance-Pub. Safety & Educat,(2)
221,909
222,000
222,000
(6,660.00)
(13,320.00)
(19,980.00)
000.586.92.00.04
State Remittance-Pub. Safety & Educat.(1)
403,444
404,000
404,000
(12,120.00)
(24,240.00)
(36,360.00)
000.586.92.00.05
State PSEA3
2,568
2,600
2,600
(78.00)
(156.00)
(234.00)
000.586.97.00.00
State Remittance -Crime Lab Analysis Fee
5,171
5,200
5,200
(156.00)
(312.00)
(468.00)
000.586.97.00.01
State Remittance - Judicial 1S Systems
158,669
159,000
159,000
(4,770.00)
(9,540.00)
(14,310.00)
000.586.97.00.02
State Remittance -Auto Theft Prev
85,343
45,000
45,000
(1,350.00)
(2,700.00)
(4,050.00)
000.586.97.00.03
State Remittance - Trauma Brain Inj
7,672
2,700
2,700
(81.00)
(162.00)
(243,00)
000.586.99.00.00
State Remittance - School Zone Safety
21,090
000.594.21.64.06
Equip Purchased w /JAG Funds
13,101
000.597.20.95.03
Vehicle Replacement Costs
-
-
000.597.20.95.04
Building Replacement Costs
80,000
80,000
80,000
(2,400.00)
(4,800.00)
(7,200.00)
000.598.21.52.01
Nighttime Seatbelt Patrol Overtime
13,840
-
-
000.598.21.52.02
Hwy 27 Traffic Safety Overtime
8,847
000.598.21.52.03
X -52 DUI Overtime
3,621
000.598.21.52.04
X -52 Speeding Overtime
2,516
000.598.21.52.05
Drive Hammered - Get Nailed
1,972
000.598.21.52 06
Traffic Safety Emergency
984
000,598.21.52 07
Child Car Seat Overtime
2,588
096.594.21.20.00
Employee Benefits
268
096.594.21.62.00
Building and Structures
24,005
-
Grand Total
20,538,206
22,062,268
22,865,855
(685,977)
(1,371 ,952)
(2,057,927)
018- Deputy City Manager
Salaries & Wages
Overtime
Employee Benefits
Office & Operating Supplies
Hanging files
File Folders
Expand folders
Letterhead
Env Clasp 2 bx; 1 bx coin
Labels 4 rolls
Avery labels and dividers
Pens - various types
Batteries
Tape reg /commercial
Print Cartridges
3 ring binders
Calendars - desk /wall
Vinyl tabs -
Rollodex cards
Misc
Publications
Books, manuals & reports re: functions of
City gov. (ICMA, NLC, AWC)
Meeting Supplies
BEP Coordination; Developers Forums,
refreshments
Gas, Oil, & Tires
Small Tools & Minor Equipment
Desk equipment, camera (PIO), Misc. items
Non Capital Office Furniture & Equipment
IT Support
,Spokane Co Info Systems De
Professional Services
Citizen Survey
stamps
Cell Phones
Cell $360, Gov. Emergency phone cards $40.
2011 Proposed
Budget with 3%
Reduction
444,677
1,500
126,062
1,000
M-111
350
100
900
4,000
20,000
_100
400
Travel /Mileage - choose from: 3,000
018- Deputy City Manager
NLC Conf. (DCM) air, mileage, hotel, `
workshops
WCMA Conf. (DCM) hotel, mileage,
workshops
External Training - comupter programs
ICMA Conf. (DCM) air, mileage,hotel,
Copier Maintenance 5,000
Copying, paper, toner, mailing chgrs pro -
rated by Dept code.
Software Licenses and Maintenance
10,000
New web software $1200 /mo. E -gov
$1400 /yr Constant Contact
*Shortage on Website support paid by
Exec /Leg. Dept. to make budget
Subscriptions
200
SR online, Constant Contact
Memberships
500
Washington City /County Management
Assn., ICMA, Notary,
WCIA, Gov. Finance Officers, 3CMA
Printing & Binding
500
City produced reports /brochures
Registrations
500
Event fees: Valleyfest booth, NAGC,
Conference fees -WCMA, NCL, ICMA
Public Information
5,532
2 or 3 inserts in Spokesman and Valley News
Herald; per Business Plan- update existing
and develop new publications concerning
city services
Public /Participation Events
Computer Software /Hardware
Total:
624,771
*$6000 shortage will be taken from the Executive /Legislative Budget
"Includes $19323 four HR
t 3::
Reference:
Account Mask
2009
Actual
001.018.013.513.10.10.00 Salaries & Wages
402,600
001.018.013.513.10.10.99 Overtime
-
001.018.013.513.10.20.00 Employee Benefits
119,380
001.018.013.513.10.31.01 Office & Operating Supplies
676
001.018.013.513.10.31.03 Publications
-
001.018.013.513.10.31.05 Meeting Supplies
-
001.018.013.513.10.32.01 Gas, Oil, & Tires
105
001.018.013.513.10.35.01 Small Tools & Minor Equipment
1
001.018.013.513.10.36.01 Non Capital Office Furniture & Equipment
1,485
001.018.013.513.10.41.03 IT Support
2,272
001.018.013.513.10.41.05 Professional Services
3,004
001.018.013.513.10.42.01 Postage
33
001.018.013.513.10.42.03 Cell Phones
1,098
001.018.013.513.10.43.01 Travel/Mileage
2,375
001.018.013.513.10.48.02 Copier Maintenance
3,447
001.018.013.513.10.48.03 Software Licenses and Maintenance
(292)
001.018.013.513.10.49.01 Subscriptions
508
001.018.013.513.10.49.02 Memberships
1,557
001.018.013.513.10.49.03 Printing & Binding
-
001.018.013.513A0.49.04 Registrations
305
001.018.013.513.10.49.10 Public Information
2,168
001.018.013.513.10.49.20 Public /Participation Events
82
001.018.013.594.13.64.02 Computer Software /Hardware
32,500
Total :
574,655
018- Deputy City Manager
001.018.013." Account Class
2010
2011
3%
6%
9%
Council
Proposed
Reduction
Reduction
Reduction
Approved
Budaet
416,442
444,677
444,677
444,677
444,677
1,500
1,500
1,500
1.500
1,500
129,932
126,062
126,062
126.062
126,052
4,000
3,155
1,000
800
800
500
500
450
450
450
400
400
350
350
350
100
100
100
100
100
1,000
1,000
900
900
900
4,000
4,000
4,000
4,000
4,000
20,000
20,000
20,000
0
0
100
100
100
100
100
400
400
400
400
400
6,000
6,000
3,000
3,000
3,000
6,000
6,000
5,000
5,000
5,000
15,000
16,000
10,000
10,000
10,000
200
200
200
200
200
1,500
1,500
500
500
500
500
500
500
500
500
1,000
1,000
500
500
500
12,000
11,000
5,532
6,409
6,409
644,094
624,771
605,448
605,448
620,574
19323 from HR
Reference :
018- Deputy City Manager
Account Mask :
001.018.01 Account Class :
2009
2010
2011
3%
6%
9%
Actual
Council
Proposed
Reduction
Reduction
Reduction
Approved
Budaet
001.018.013.513.10.10.00 Salaries & Wages
402,600
416,442
444,677
001.018.013.513.10.10.99 Overtime
-
1,500
1,500
001.018.013.513.10.20.00 Employee Benefits
119,380
129,932
126,062
-
-
-
001.018.013.513.10.31.01 Office & Operating Supplies
676
4,000
3,155
(2155)
(2355)
(2355)
001.018.013.513.10.31.03 Publications
-
500
500
(50)
(50)
(50)
001.018.013.513.10.31.05 Meeting Supplies
-
400
400
(50)
(50)
(50)
001.018.013.513.10.32.01 Gas, 011, & Tires
105
100
100
-
-
-
001.018.013.513.10.35.01 Small Tools & Minor Equipment
1,353
1,000
1,000
(100)
(100)
(100)
001.018.013.513.10.36.01 Non Capital Office Furniture & Equipment
1,485
-
-
-
-
-
001.018.013.513.10.41.03 IT Support
2,272
4,000
4,000
001.018.013.513.10.41.05 Professional Services
3,004
20,000
20,000
(20000)
(20000)
001.018.013.513.10.42.01 Postage
33
100
100
-
-
001.018.013.513.10.42.03 Cell Phones
1,098
400
400
-
001.018.013.513.10.43.01 Travel /Mileage
2,375
6,000
6,000
(300D)
(3000)
(3000)
001.018.013.513.10.48.02 Copier Maintenance
3,447
6,000
6,000
(1000)
(1000)
(1000)
001.018.013.513.10.48.03 Software Licenses and Maintenance
(292)
15,000
16,000
(6000)
(6000)
(6000)
001.018.013.513.10.49.01 Subscriptions
508
200
200
-
-
-
001.018.013.513.10.49.02 Memberships
1,557
1,500
1,500
(1000)
(1000)
(1000)
001.018.013.513.10.49.03 Printing & Binding
-
500
500
-
001.018.013.513.10.49.04 Registrations
305
1,000
1,000
(500)
(500)
(500)
001.018.013.513.10.49.10 Public Information
2,168
12,000
11,000
(5468)
(4591)
(4591)
001.018.013.513.10.49.20 Public /Participation Events
82
-
-
001.01&013.594.13.64.02 Computer Software /Hardware
32,500
-
-
Total:
574,655
620,574
644,094
(19323)
(38646)
(38646)
*$6000 shortage will be taken from the Executive /Legislative Budget
* *Includes $19323 four HR
Reference: 014- Finance
,account Mask: 001.018.014.*
Account Number & Title 2011 Proposed
Budget with 3%
Reduction
Salaries & Wages 710,360
Overtime 4,000
Intern & of
Employee Benefits 246,540
Office & Operating Supplies 6,000
Pens, tablets, rubber bands
paper clips. receipts. check stop
Publications
100
Repair & Maintenance Supplies
200
Gas, Oil, &Tires
100
Small Tools & Minor Equipment
300
Professional Services
20,000
Help Desk
9,000
Cell Phones
600
IT
Travel /Mileage
8,000
Daily bank deposits, training /mtgs
Equipment Repair& Maintenance
200
Copies
9,000
Software Licenses and Maintenance
8,500
GASB 34 report writer
Subscriptions
600
Acctg magazines
Memberships
2,000
WFOA, MFOA IT
Printing & Binding
2,000
Budget. CAFR
IT, Acctg 4 @500
Miscellaneous Services 794
Training 7,000
WMFOA 3x1000, user mtg 6x500,
1000 new employees
Bank Statement Corrections & Errors 500
Total : 1,030,294
7/8/201010:12 AM
Reference: 014- Finance
Account Mask: 001.018.014.'
Account Number & Title
001.018.014.514.23.10.00 Salaries & Wages
001.018.014.514.23.10.99 Overtime
001.018.014.514.23.20.00 Employee Benefits
001.018.014.514.23.20.99 Employee Benefits
001.018.014.514.23.31.01 Office & Operating Supplies
001.018.014.514.23.31.02 Forms
001.018.014.514.23.31.03 Publications
001.018.014.514.23.31.08 Repair & Maintenance Supplies
001.018.014.514.23.32.01 Gas, Oil, & Tires
001.018.014.514.23.35.01 Small Tools & Minor Equipment
001.018.014.514.23.41.05 Professional Services
001.018.014.514.23.42.01 Postage
001.018.014.514.23.42.03 Cell Phones
001.018.014.514.23.43.01 Travel /Mileage
001.018.014.514.23.44.01 Advertising
001.018.014.514.23.48.00 Equipment Rental Maintenance - Contracted
001.018.014.514.23,48.01 Equipment Repair & Maintenance
001.018.014.514.23.48.02 Copier Maintenance
001.018.014.514.23.48.03 Software Licenses and Maintenance
001.018.014.514.23.48.11 Copier Maintenance Refund H &H
001.018.014.514.23.49.01 Subscriptions
001.018.014.514.23.49.02 Memberships
001.018.014.514.23.49.03 Printing & Binding
001.018.014.514.23.49.04 Registrations
001.018.014.514.23.49.06 Miscellaneous Services
001.018.014.514.23.49.07 Training
001.018.014.519.90.49.09 Bank Statement Corrections & Errors
001.018.014.514.23.02.01 Uncollectible Account Expense
Total:
2009
2010
2011
3%
6%
9%
Actual
Council
Proposed
Reduction
Reduction
Reduction
Approved
Budget
552,144
693,765
735,705
709,360
687,035
656,205
1,486
5,000
5,000
5,000
5,000
5,000
205,027
267,708
252,104
246,584
237,000
235,965
8
-
4,109
5,500
6,000
6,000
6,000
6,000
1,189
-
-
-
-
-
64
-
100
100
100
100
101
1,000
200
200
200
200
35
500
100
100
100
100
234
4,000
300
300
300
300
19,574
7,000
20,000
20,000
20,000
20,000
-
500
500
500
500
500
540
500
600
600
600
600
7,180
6,000
8,000
8,000
8,000
8,000
2,268
1,500
-
-
-
-
-
500
-
-
-
-
-
200
200
200
200
200
8,487
11,000
9,000
9,000
9,000
9,000
8,184
3,000
8,500
8,500
8,500
8,500
(12,858)
-
-
-
-
-
535
1,000
600
600
600
600
1,835
2,000
2,000
2,000
2,000
2,000
190
2,000
2,000
2,000
2,000
2,000
2,212
3,000
3,000
3,000
3,000
3,000
358
6,500
750
750
794
794
9,476
1,000
7,000
7,000
7,000
7,000
902
200
500
500
500
500
202,943
-
-
-
-
-
1,015,223
1,023,373
1,062,159
1,030,294
998,429
966,564
Reference: 014 - Finance
Account Mask: 001.018.014.'
Account Number & Title
2009
2010
2011
Reduction
Actual
Council
Proposed
(79,500)
(5,520)
Approved
Budget
001.018.014.514.23.10.00 Salaries & Wages
552,144
693,765
735,705
001.018.014.514.23.10.99 Overtime
1,486
5,000
5,000
001.018.014.514.23.20.00 Employee Benefits
205,027
267,708
252,104
001.018.014.514.23.20.99 Employee Benefits
8
-
-
001.018.014.514.23.31.01 Office & Operating Supplies
4,109
5,500
6,000
001.018.014.514.23.31.02 Forms
1,189
-
-
001.018.014.514.23.31.03 Publications
64
-
100
001.018.014.514.23.31.08 Repair & Maintenance Supplies
101
1,000
200
001.018.014.514.23.32.01 Gas, Oil, & Tires
35
500
100
001.018.014.514.23.35.01 Small Tools & Minor Equipment
234
4,000
300
001.018.014.514.23.41.05 Professional Services
19,574
7,000
20,000
001.018.014.514.23.42.01 Postage
-
500
500
001.018.014.514.23.42.03 Cell Phones
540
500
600
001.018.014.514.23.43.01 Travel /Mileage
7,180
6,000
8,000
001.018.014.514.23.44.01 Advertising
2,268
1,500
-
001.018.014.514.23.48.00 Equipment Rental Maintenance- Contracted
-
500
-
001.018.014.514.23.48.01 Equipment Repair & Maintenance
-
200
200
001.018.014.514.23.48.02 Copier Maintenance
8,487
11,000
9,000
001.018.014.514.23.48.03 Software Licenses and Maintenance
8,184
3,000
8,500
001.018.014.514.23.48.11 Copier Maintenance Refund H &H
(12,858)
-
-
001.018.014.514.23.49.01 Subscriptions
535
1,000
600
001.018.014.514.23.49.02 Memberships
1,835
2,000
2,000
001.018.014.514.23.49.03 Printing & Binding
190
2,000
2,000
001.018.014.514.23.49.04 Registrations
2,212
3,000
3,000
001.018.014.514.23.49.06 Miscellaneous Services
358
6,500
750
001.018.014.514.23.49.07 Training
9,476
1,000
7,000
001.018.014.519.90.49.09 Bank Statement Corrections & Errors
902
200
500
001.018.014.514.23.02.01 Uncollectible Account Expense
202,943
-
-
Total :
1,016,223
1,023,373
1,062,159
3%
6%
9%
Reduction
Reduction
Reduction
(26,345)
(48,670)
(79,500)
(5,520)
(15,060)
(16,095)
(31,865)
(63,730)
(95,595)
Reference : Human Resources
Account Mask:
Professional Services
ID Badges
800
Pre- Employment Physicals
2,500
Criminal History Checks
1,400
Drug and Alcohol Testing
80
Travel /Mileage
To attend AWC Fall HR Conference
500
To attend Labor Relations Institute
500
To attend WAPELRA Spring Training
300
To attend WAPELRA Board Meeting
300
To attend AWC Health Academy
500
To attend Risk Management Training
500
Employees off -site training
9,199
Employee Recruitment Advertising 10,000
Copier Maintenance
Copier Maintenance Refund H &H
Subscriptions
Memberships
Washington Emp. Public Relations Association 200
Society for Human Resources Management 320
AWC Drub and Alcohol Consortium 180
2011
Proposed
Budget with
3%
Reduction*
*
142,066
57,912
800
1,167
4,000
4,780
11,799
M 1 111
2,000
700
Reference : Human Resources
Registrations 1,000
AWC Fall Conference 200'
s
Career Fair Registrations 600
Labor Relations Institute 200_
Training 17,000
Customer Service Training Follow -Up 2,000
CPR First Aid 2,000;
Windows 7 Training 6,0OOr
On -line Training Registrations 3,500;
Customer Service Resource Books 175;
Safety Training per Wash. Cities Insurance Authority 3,325;
Health and Wellness Events ` 900
Total : 240,499
"Goal Reduction more than 3% see note on 3,6,9% page 3% _ $250,115
Reference :
Account Mask
Account Number & Title
2009
Actual
001.018.016.516.20.10.00 Salaries & Wages
121,395
001.018.016.516.20.10.99 Overtime
-
001.018.016.516.20.20.00 Employee Benefits
44,679
001.018.016.516.20.31.01 Office & Operating Supplies
77 8
001.018.016.516.20.31.03 Publications
439
001.018.016.516.20.31.05 Meeting Supplies
-
001.018.016.516.20.32.01 Gas, Oil, & Tires
12
001.018.016.516.20.35.01 Small Tools & Minor Equipment
-
001.018.016.516.20.41.01 Accounting & Auditing
537
001.018.016.516.20.41.04 Legal
3,888
001.018.016.516.20.41.05 Professional Services
4,787
001.018.016.516.20.42.01 Postage
54
001.018.016.516.20.43.01 Travel /Mileage
524
001.018.016.516.20.44.01 Advertising
3,899
001.018.016316.20.48.02 Copier Maintenance
1,670
001.018.016.516.20.48.11 Copier Maintenance Refund H &H
(10,287)
001.018.016.516.20.49.01 Subscriptions
-
001.018.016.516.20.49.02 Memberships
560
001.018.016.516.20.49.04 Registrations
-
001.018.016.516.20.49.07 Training
7,028
001.018.016.516.20.49.13 Health and Wellness Events
500
Total:
179,963
016- HR
001.018.016.*
2010
2011
Council
Proposed
3%
6%
9%
Approved
Budget
Reduction
Reduction
Reduction
128,188
138,886
138,886
138,886
138,886
52,647
47,468
47,468
47,468
47,468
1,500
1,500
800
800
800
-
500
1,167
1,167
500
500
1,500
1,500
600
4,000
4,000
4,000
4,000
20,000
10,000
4,780
4,780
4,780
30,500
18,196
11,799
11,799
6,482
10,000
10,000
10,000
10,000
10,000
2,000
2,000
2,000
2,000
2,000
1,000
1,000
250
700
700
700
700
350
1,000
1,000
1,000
800
-
20,000
17,000
17,000
10
900
900
900
248,435
257,850
240,500
240,500
226,816
7%
7%
12°%
HR has reduced by 7 & 12% in the 3, 6, & 9% columns
to shift funds to Ops /Admin
Reference :
016- HR
Account Mask:
Proposed
001.018.016.*
*6%
*9%
2010
Reduction
2009
Council
Account Number & Title
Actual
Approved
001.018.016,516.20.10.00 Salaries & Wages
121,395
128,188
001.018.016.516.20.10.99 Overtime
-
-
001.018.016.516.20.20.00 Employee Benefits
44,679
52,647
001.018.016.516.20.31.01 Office & Operating Supplies
778
1,500
001.018.016.516.20.31.03 Publications
439
-
001.018.016.516.20.31.05 Meeting Supplies
-
500
001.018.016.516.20.32.01 Gas, 011, & Tires
12
-
001.018.016.516.20.35.01 Small Tools & Minor Equipment
(600)
1,500
001.018.016.516.20.41.01 Accounting & Auditing
537
-
001.018.016.516.20.41.04 Legal
3,888
10,000
001.018.016.516.20.41.05 Professional Services
4,787
20,000
001.018.016.516.20.42.01 Postage
54
-
001.018.016.516.20.43.01 Travel /Mileage
524
30,500
001.018.016.516.20.44.01 Advertising
3,899
10,000
001.018.016.516.20.48.02 Copier Maintenance
1,670
2,000
001.018.016.516.20.48.11 Copier Maintenance Refund H &H
- 10,287
-
001.018.016.516.20.49.01 Subscriptions
700
1,000
001.018,016.516.20.49.02 Memberships
560
250
001.018.016.516.20.49.04 Registrations
-
350
001.018.016.516.20.49.07 Training
7,028
-
001.018.016.516.20.49.13 Health and Wellness Events
900
Total:
179,963
248,435
2011
Proposed
*3%
*6%
*9%
Budget
Reduction
Reduction
Redcution
138,886
47,468
-
-
-
1,500
(700)
(700)
(700)
500
667
667
(500)
500
(500)
(500)
(500)
1,500
(1,500)
(1,500)
(1,500)
600
(600)
(600)
(600)
4,000
-
-
-
10,000
(5,220)
(5,220)
(5,220)
18,196
(6,397)
(6,397)
(11,714)
10,000
2,000
1,000
(1,000)
(1,000)
(1,000)
700
-
1,000
(200)
20,000
(1,325)
(1,325)
(13,042)
900
900
900
257,850
(17,350)
(17,350)
(31,034)
* *HR has reduced by 7, 7 & 12% in the 3, 6, & 9% columns
to shift funds to Ops /Admin
Reference: 032- Public Works Dept.
Account Number & Title
2011
4 Staff ($250x4) -APWA, WSDOT,
1,000
Proposed
RD &ST CONF. MISC TRAINING
Budget with
Lodging & meals ($300x4x2)
2,400
3%
Salaries & Wages
Reduction
537,928
Overtime _
600
_
Employee Benefits
1,500
174,839
Equipment Rental Maint- Contract
1,300
-
Office Supplies
_ _
7,632
Publications
2,120
Safety Equipment
11,236
Gas, Oil, & Tires
1,825
8,000
3 vehicles plus 4 summer vehicles
7,000
Misc. tires /repairs
1,000
Small Tools &Minor Equipment
500
20,000
Computer upgrade
10,000
Misc tools for the department
10,000
Non Capital Office Furniture & Equip
-
Non Capital Computer Software /Hardware
Engineering &Architectural
E _
50,000
IT Support
26,600
Citrix - 9 License support agreement
9,000
ArcView
2,500
MaD reauests. etc.
15.000 '
Professional Services
Postage 3,063
Cell Phones 2,700
5 Cell phones 2,500 ,
Other misc 200
Travel /Mileage
6,800
4 Staff ($250x4) -APWA, WSDOT,
1,000
RD &ST CONF. MISC TRAINING
Lodging & meals ($300x4x2)
2,400
(avg of 2 nights away)
Car rental ($150x4)
600
Misc training classes ($125x12)
1,500
Other Misc
1,300
Advertising
3,580
Copier Maintenance
11,500
Software Licenses &Maintenance
18,000
Culvert, Flow master,
1,825
Pond Pack support renewal
3,000 ;
TranSoft
6,000
AutoCad
500
Reference: 032- Public Works Dept.
Adobe Prof
1,100 '
SRTC Visum
5,575
Support Renewals & other misc
Memberships
3,180
APWA ($133x4)
532
IMSA
40
ARCH.
140
Unanticipated chrgs
2,848
Printing &Binding
1,060
Registrations
1,272
PE ($120x5)
600 .
NCARB
200
Other Misc .
472
Miscellaneous Services
2,000
Training
5,300
Class Reg. & fees
5,000
($250x10staff x 2 classes)
Other Misc
300_
Transportation
{
3
Workstation Costs
J
3,120
Grand Total
899.830
Reference :
Account Mask:
001.032.000.53120.48.00 Equipment Rental Maint- Contract
001.032.000.543.20.10.00 Salaries & Wages
001.032.000.543.20.10.99 Overtime
001.032.000.543.20.20.00 Employee Benefits
001.032.000.543.20.20.99 Employee Benefits
001.032.000.543.20.31.01 Office Supplies
001.032.000.543.20.31.03 Publications
001.032.000.543.20.31.06 Safety Equipment
001.032.000.543.20.3101 Gas, Oil, & Tires
001.032.000.543.20.35.01 Small Tools & Minor Equipment
001.032.000.543.20.36.01 Non Capital Office Furniture & Equipment
001.032.000.543.20.36.02 Non Capital Computer Software /Hardware
001.032,000,543,20.41 .02 Engineering & Architectural
001.032.000.532.20.42.01 Postage
001.032.000.543.20.41.03 IT Support
001.032.000.543.20.41.05 Professional Services
001.032.000.543.20.42.01 Postage
001.032.000.543.20.42.03 Cell Phones
001.032.000.543.20.43.01 Travel /Mileage
001.032.000.543.20.44.01 Advertising
001.032.000.543.20.48.02 Copier Maintenance
001.032.000.543.20.48.03 Software Licenses & Maintenance
001.032.000.543.20.49.02 Memberships
001.032.000.543.20.49.03 Printing & Binding
001.032.000.543.20.49.04 Registrations
001.032.000.543.20.49.06 Miscellaneous Services
001.032.000.543.20.49.07 Training
001.032.000.543.20.48.00 Equipment Rental Maint.
001.032.000.594.48.64.03 Transportation
001.032,000.543.20.95.01 Workstation Costs
Total :
Total:
032- Public Works
001.032.*
2009
2010
2011
3%
6% Reduction
9%
Actual
Council
Proposed
Reduction
Reduction
Approved
Budget
-
2,000
-
435,217
505,983
537,928
3,338
-
-
151,566
190,247
174,839
10
-
-
6,235
7,632
7,632
765
2,120
2,120
(1,120)
-
11,236
11,236
(7,236)
2,623
8,000
8,000
1,801
20,000
20,000
(10,000)
(15,000)
1,333
-
-
6,674
-
-
-
50,000
50,000
(11,000)
(23,000)
18
-
18,151
26,500
26,500
18,628
-
-
135
3,063
3,063
2,088
2,700
2,700
5,926
6,800
6,800
2,881
3,580
3,580
3,430
20,000
20,000
(8,500)
(15,000)
(15,000)
5,164
18,000
18,000
(3,000)
2,457
3,180
3,180
1,237
1,060
1,060
1,292
1,272
1,272
54
2,000
2,000
1,247
5,300
5,300
3,120
3,120
672,270
893,793
908,330
(8,500)
(36,000)
(64,356)
2%
Target 2011 Budget
927668
3.0%
6.0%
9.0%
Reference :
Account Mask
001.032.000.532.20.48.00 Equipment Rental Maint- Contract
001.032.000.543.20.10.00 Salaries & Wages
001.032.000.543.20.10.99 Overtime
001.032.000.543.2020.00 Employee Benefits
001.032.000.543.20.20.99 Employee Benefits
001.032.000.543.20.31.01 Office Supplies
001.032.000.543.20.31.03 Publications
001,032,000.543.20 31.06 Safety Equipment
001.032.000.543.20.32.01 Gas, Oil, & Tires
001.032.000.543.20.35.01 Small Tools & Minor Equipment
001.032.000.543.20.36.01 Non Capital Office Furniture & Equipment
001.032.000.543.20.36.02 Non Capital Computer Software /Hardware
001.032.000.543.20.41.02 Engineering & Architectural
001.032.000.532.20.42.01 Postage
001.032.000.543.20.41.03 IT Support
001.032.000.543.20.41.05 Professional Services
001.032.000.543.20.42.01 Postage
001.032.000.543.20.42.03 Cell Phones
001.032.000.543.20.43.01 Travel /Mileage
001.032.000.543.20.44.01 Advertising
001.032.000.543.20.48.02 Copier Maintenance
001.032.000.543.20.48.03 Software Licenses & Maintenance
001.032.000.543.20.49.02 Memberships
001.032.000.543.20.49.03 Printing & Binding
001.032.000.543.20.49.04 Registrations
001.032.000.543.20.49.06 Miscellaneous Services
001.032.000.543.20.49.07 Training
001.032.000.543.20.48.00 Equipment Rental Maint.
001.032.000.594.48.64.03 Transportation
001.032.000.543.20.95.01 Workstation Costs
Total :
Total:
032- Public Works
001.032.*
2009 2010 2011 3%
Actual Council Proposed Reduction
Approved Budget
-
2,000
-
435,217
505,983
537,928
537,928
537,928
537,928
3,338
-
-
-
-
-
151,566
190,247
174,839
174,839
174,839
174,839
10
-
-
-
-
-
6,235
7,632
7,632
7,632
7,632
7,632
765
2,120
2,120
2,120
2,120
1,000
-
11,236
11,236
11,236
11,236
4,000
2,623
8,000
8,000
8,000
8,000
8,000
1,801
20,000
20,000
20,000
5,000
5,000
1,333
-
-
-
-
6,674
-
-
-
-
-
-
50,000
50,000
50,000
39,000
27,000
18
18,151
26,500
26,500
26,500
26,500
26,500
18,628
-
-
-
-
135
3,063
3,063
3,063
3,063
3,063
2,088
2,700
2,700
2,700
2,700
2,700
5,926
6,800
6,800
6,800
6,800
6,800
2,881
3,580
3,580
3,580
3,580
3,580
3,430
20,000
20,000
11,500
10,000
5,000
5,164
18,000
18,000
18,000
18,000
15,000
2,457
3,180
3,180
3,180
3,180
3,180
1,237
1,060
1,060
1,060
1,060
1,060
1,292
1,272
1,272
1,272
1,272
1,272
54
2,000
2,000
2,000
2,000
2,000
1,247
5,300
5,300
5,300
5,300
5,300
3,120
3,120
3,120
3,120
3,120
672,270
893,793
908,330
899,830
872,330
843,974
2%
Target 2011 Budget
927668
97%
94%
91%
6% Reduction 9%
Reduction
Community Development
CD /Administration Division .050.558
Salaries & Wages
1 Director, 1 Administrative Assistant, .5
Office Assistant, adding the other .5 office
assistant to help take care of admin tasks !,
not getting completed in a timely manner
Overtime
(administrative staff covers off hours
meetings
Employee Benefits
Office & Operating Supplies
Publications
Roberts Rules of Order, Microsoft Office
Product Guides, Grammar and Style guides
Meeting Supplies
Public Meeting supplies - Developer
Forums, SMP open houses, flip charts,
Small Tools & Minor Equipment
This category includes items that are
purchased to last longer periods of time
than traditional office supplies. Examples
'are camera, calculators, employee chairs,
label maker, easels, copy board
Postage
Covers all required and necessary mailed
correspondence
Travel /Mileage
National APA meeting - Director travel and $1,500
lodging (4 nights)
WA State Planning Directors Conference (3 $580;
nights)
Administrative's Professional Conference $500'
2011 Proposed
Budget with
3% Reduction
$210,481
$5,000
67,554
$1,557
$208
15
$2,076
$102
$3,529
Northwest Region Floodplain Conference $300!
Misc mileage and local training $649
Copier Maintenance $14,000
Software Licenses & Maintenance $1,245
software license updates per IT
Community Development
Subscriptions
Parliamentary Law Review, Administrative
Advantage, Planners Journal
Memberships
American Planning Association
Inland Northwest Chapter of the National
`',Association of Parliamentarians (INWNAP)
American Institute of Parliamentarians AIR
Alyce Baker
Northwest Regional Floodplain Managers
Association (NORFMA)
International Association of Administrative
Professionals
Registrations
National Planning Conference for Director
Parliamentary Law conference $100
Administrative Professionals conference $357
floodplain management training $300
Planning Directors Conference $100
Training
Department wide customer service
:training
Spokane County Contracts
this contract covers our use of the PLUS,
PRISM and PADAL - and the Hearing
Examiner contract. All of these systems
are used on a daily basis
Total Admin
CD /Engineering Division .055.559
Salaries & Wages
1 sr Dev Sery Engineer, 1.5 Engineers,1
`assistant engineer, 2.5 engineering
technicians, 1 development inspector, 1
office assistant
Employee Benefits
Overtime _
Construction Inspector to attend meetings
with contractors and emergency call -outs
$1,038
$15,000
$324,550
$508,008
$0
$4,000
Employee Benefits $184,147
Office Supplies $3,114
Communitv Devel
Publications
I Publications include periodicals, books and
'other reference material to support the
Development Engineering staff, AASHTO
Meeting Supplies
Public Meeting supplies, flip charts, coffee,
markers, name tags
Safety Equipment
equipment includes safety vests, safety
glasses, hard hats, flashlights, safety kits
for the vehicles, yellow caution tape, dust
masks, water jugs for vehicles,
Gas, Oil, & Tires
Small Tools & Minor Equipment
This category includes items that are
purchased to last longer periods of time
than traditional office supplies. Examples:
tape measures, extra long levels, staplers
and staples (construction grade for
notices), GPS unit (shared), calculators,
measuring wheels
Accounting & Auditing
Professional Services
David Evans, survey Contract. (code
requirement)
Postage
Cell Phones
Covers all required and necessary mailed
correspondence
down to one phone in DE (construction
Travel /Mileage
Inland Empire APA conference
NORFORMA Floodplain conference
Traffic Control
GIS Training
Stormwater
Construction Inspection Training
Traffic Engineering Training
Project Inspection mileage
General meeting mileage
Legal Notices
Legal notices are required for
, Development Engineering requirements
City Hall Rent
415
$208
$208
$3,321
$1,038
$0
$50,000
$311
$2,024
$5,190
$400
$1,300
$300
$1,000
$500;
$350
$340
$500'
$500
$0
Community Development
Equipment Rental Maint- Contract
Copier Maintenance
Software Licenses & Maintenance
software license updates per IT
Non Capital Computer Software /Hardware
Subscriptions
Memberships
Members of American Society of Civil
Engineers (ASCE)
American Planning Association (APA),
American Institute of Certified Planners
Northwest Regional Floodplain Managers
(Association (NORFMA)
Printing & Binding
Registrations
Inland Empire APA conference
NORFORMA Floodplain conference
Traffic Control
GIS Training
Stormwater
Construction Inspection Training
Traffic Engineering Training
Misc Local Training
Filing & Recording Fees
Filing & recording fees are the fees
charged by Spokane County to record
easements and requirements for
Development Engineering
Miscellaneous Services
Training
Spokane County Contracts
this contract covers our use of the PLUS,
PRISM and PADAL - and the Hearing
------------
Office Furniture & Equipment
Computer Software /Hardware
Total Engineering
CD /Planning Division .056.558
Salaries & Wages - Planning Div.
1 planning manager, 2 senior planners, 2
?associate planners, 3 assistant planners, 1
Overtime
$0
$1,038
$3,736
$0
$0
$1,194
$694
$300
$1,200
$550
$2,500
$800
$450
$550
$171
$519
$0
$45,000
$0
$0
$820,735
$621,178
O
cover after hours meetings
Employee Benefits $217,663
Community Development
Employee Benefits
Office Supplies
Publications
Publications include periodicals, books and
other reference material to support
Planning staff, APA planning books,
Standard practices books,
Meeting Supplies
Public Meeting supplies, flip charts, coffee,
markers, name tags
Safety Equipment
equipment includes safety vests, safety
;glasses, hard hats, flashlights, dust masks
Small Tools & Minor Equipment
This category includes items that are
purchased to last longer periods of time
than traditional office supplies. Examples
are tape measures, staplers and staples
(construction grade for notices),
calculators, stake drivers, employee chairs,
Professional Services
Some projects require professional
expertise that we do not have on staff
Any money funded here would be to
support the finishing of the Shoreline
Master Program or any other major
program as directed by council.
$0
$3,269
$415
$1,557
$156
190
$100,000
Postage $4,152
Covers all required and necessary mailed
correspondence - public meeting mailings
Travel /Mileage $7,265
IES - APA _ $350
State APA Conference $2,000
Shoreline Conference $3,496
WA State Planning Managers Conference $680
Spokane River Forum $675,
Misc travel for SECO, PTAC and other local $64
meetings
Legal Notices $6,227
Community Development
Filing & recording fees are the fees
charged by Spokane County to record such
things as final short plats, long plats and
binding site plans. This is a
revenue /expenditure neutral item given
the applicant is responsible for the
recording fees, which are paid to the City
to cover all of the costs associated with
filing or recording
Copier Maintenance
Software Licenses & Maintenance
software license updates per IT
Subscriptions
Professional periodicals such as Planning
Commissioners guide, Planners Journal,
Memberships
,American Planning Association /AICP
American Planning Association
Congress for New Urbanism
Planning Association of Washington
APA = planning commission
Printing & Binding
Registrations
Inland Empire Section - APA
State American Planning Association
Conference
Shoreline Conference
WA State Planning Managers Conference
$1,038
$3,736
$623
$3,321
$1,485
$1,205
$195
$160
$276
$5,190
$5,397
$1,200;
$900
$400
$600
Spokane River Forum $700
APA Certification credits - seminars $800
Misc. Workshops such as: Complete Street $797
Bike and Ped, Airport Compatibility,
Sustainability,
Filing & Recording Fees $4,152
Filing & recording fees are the fees
charged by Spokane County to record such
things as final short plats, long plats and
binding site plans. This is a
revenue /expenditure neutral item given
the applicant is responsible for the
recording fees, which are paid to the City
to cover all of the costs associated with
filing or recording
Spokane County Contracts $75,000
this contract covers our use of the PLUS,
PRISM and PADAL - and the Hearing
Examiner contract. All of these systems
are used on a daily basis
Total Planning $1,068,528
CD /Building Division .057.559
Employee Benefits $0
Vehicle Replacement Costs $8,400
funding 8400.00 for the replacement of 2
;vehicles per the finance department
Salaries & Wages
$830,845
1 building official, 1 sr plans examiner, 1 pt
plans examiner, 4 building inspectors, 1 sr
permit specialist, 2 permit specialists, 2
ROW inspectors, 2 compliance officers, 1
office assistant
Overtime
$4,000
inspectors to meet contractors at job site
beyond hours if necessary
Employee Benefits
$311,072
Employee Benefits
$0
Office &Operating Supplies
$4,152
Forms
$3,529
Inspection tags, Permit paper, CO
inspection sheets, Target date sheets
Publications
$14,219
Every three years we have to buy new
code books. We buy one set for the
inspector area and one for the counter.
The counter set is also the official set that
is required to be available to the public.
The Building Official and each plans
examiner has their own set and every
inspector has a set in their car for use in
the field. Codes are provided to the Code
Compliance officers as well. In non -code
update years we purchase the documents
referenced in the codes.(ASTM, ASCE 7,
Gypsum Association Design Manual, etc.)
Safety Equipment $311
Community Development
equipment includes safety vests, safety
glasses, hard hats, flashlights, safety kits
for the vehicles, yellow caution tape, dust
masks, water jugs for vehicles,
Gas, Oil, & Tires
$13,078
Small Tools & Minor Equipment
$5,190
This category includes items that are
purchased to last longer periods of time
than traditional office supplies. Examples
are Cameras for the Compliance officers
(aapprox. $600.00+ each) will need to be
replaced, tape measures, hand levels,
staplers and staples (construction grade
for notices), scientific calculators,
employee chairs, ROW street level,
Credit Card & Bankcard fees
$15,569
Credit card fees charged by banks
Accounting &Auditing
$0
Professional Services
$15,569
Some projects require professional
expertise that we do not have on staff.
Among these services we could need
outside review by professionals such as
engineers, architects, industrial hygienists
or other specialty professionals for
projects proposing complex structural
systems; or large important buildings like
assemblies and hospitals; or alternate
construction materials.
in addition there can be a need for
technical support for evaluating risks and
proposed mitigation for hazardous
production materials; unusual
construction proposals like highly
automated grain production facilities, etc.
$8,00n
$4,Ouu
Code Compliance also uses process servers $3,569
to deliver summons for court which falls
under this category. along with the
courier service and the shredder company
Airway Heights Interlocal $0
Postage $519
Community Development
Covers all required and necessary mailed
correspondence, certified mail for code
compliance
Cell Phones $9,341
reduced to 11 phones in building
Travel /Mileage $7,784
WABO- four in -state
technical /professional meetings; one
,person each meeting, two -day meeting
$1,900
State Building Code Council meetings - four-
eight per year state code development;
one -day meeting; no travel or meal
charges to City
Permit Center Staff.
Four one -day customer sevice trainings;
one person each training $1,200
WSAPT Meetings- two in -state
technical /professional meetings; one
person each meeting; one -day meeting $900
Technical Staff (Plans examiners /building
Inland Empire Chapter in -state code
.training;one person, three -day training
$825
WABO or IDABO education institute- one
five -day code training
$1,240'
Local (same day travel) code training; five -
six trainings as available- Energy code,
building code topics, plumbing code, ATC
20, 1/2 -1- day training; one -two persons
: : :each training; meals /travel only
$500,
Code Compliance Staff.•
Customer Interface training: two one -day
trainings; one person each training
$500
WACE sponsored training -two one -day
trainings; one person
_ $300!
ROW Inspector:.......
Annual RoadBuilders Clinic- Four -day
conference for best practices
updates /technology changes; one person
$150;
Misc other local travel $269
Notices 5104
Community Development
Copier Maintenance $15,569
Software Licenses &Maintenance $6,227
software license updates per IT
Subscriptions $259
Building Law Bulletin, Code Enforcement
Law Bulletin
Memberships $830
International Code Conference (ICC)
governmental membership
$180;
Inland Empire Chapter, ICC- five individual
memberships
$175:
Washington Association of Buildng
Officials governmental membership
$200
Washington Association of Permit
Technicians three individual memberships
$195
Washington Association of Code Enforcers
two individual memberships
$80' _.
Registrations -
$4,671
Building Official:
WABO- four in -state
technical /professional meetings; one
person each meeting, two -day meeting
_
$350 _
Permit Center Staff:
Four one -day customer sevice trainings;
one person each training
$550!:
WSAPT Meetings- two in -state
;technical /professional meetings; one
person each meeting; one -day meeting
$150'
Certifications- one per year
$180,
Certification Renewals -one per year
$60
Technical Staff (Plans examiners /building
inspectors):
Inland Empire Chapter in -state code
training;one person, three -day training
$330
WABO or IDABO education institute- one
five -day code training
$631
Local (same day travel) code training; five -
six trainings as available- Energy code,
building code topics, plumbing code, ATC
20, 1/2 -1- day training; one -two persons
each training;
$500'
On -line code training for certifications- six
classes
$300
Community Development
Certifications- three per year
Certification Renewal -two per year
Code Compliance Staffs
Customer Interface training: two one -day
trainings; one person each training
WACE sponsored training -two one -day
trainings; one person
ROW Inspector
Annual RoadBuilders Clinic- Four -day
conference for best practices
updates /technology changes; one person
Filing & Recording Fees
Code Enforcement Abatement
this amount will cover 1 -4 abatements per
;year.
Spokane County Contracts
this contract covers our use of the PLUS,
PRISM and PADAL . All of these systems
are used on a daily basis
Computer Software /Hardware
Workstation Costs
Total Building
CD Totals
$500
$140
$300
$180
$500,
$0
$25,000
$65,000
$1,361,237
$3,575,050
Reference: Community Development
Account Mask :
3% reduction
county
2010
2011
contracts to
6%
9% reduction,
2009
Council
2011
Proposed
even add half
reduction-
eng tech & row
Actual
Approved
Budget(v1)
Budget
OA
eng tech
inspec
CD /Administration Division
001.058.050.558.10.10.00
Salaries & Wages
$196,974
$200,034
$195,193
$195,193
$210,481
$210,481
$210,481
001.058.050.558.10.10.99
Overtime
$5,316
$5,000
$5,350
$5,190
$5,000
$5,000
$5,000
001.058.050.558.10.20.00
Employee Benefits
$69,811
$77,111
$57,792
$57,792
$67,554
$67,554
$67,554
001.058.050.558.10.20.99
Employee Benefits
$22
$0
$0
$0
$0
$0
$0
001.058.050.558.10.31.01
Office & Operating Supplies
$1,724
$1,500
$1,605
$1,557
$1,557
$1,500
$1,500
001.058.050.558.10.31.03
Publications
$86
$200
$214
$208
$208
$200
$200
001.058.050.558.10.31.05
Meeting Supplies
$67
$400
$428
$415
$415
$400
$400
001.058.050.558.10.35.01
Small Tools & Minor Equipment
$1,497
$2,000
$2,140
$2,076
$2,076
$2,000
$2,000
001.058.050.558.10.41.01
Accounting & Auditing
$0
$0
$0
$0
$0
$0
$0
001.058.050.558.10.42.01
Postage
$30
$100
$105
$102
$102
$100
$100
001.058.050.558.10.43.01
Travel /Mileage
$1,731
$3,400
$3,638
$3,529
$3,529
$3,400
$3,400
001.058.050.558,10.48.02
Copier Maintenance
$267
$14,000
$14,980
$14,531
$14,000
$14,000
$14,000
001.058.050.558.10.48.03
Software Licenses & Maintenance
$0
$1,200
$1,284
$1,245
$1,245
$1,200
$1,200
001.058.050.558.10.49.01
Subscriptions
$0
$200
$214
$208
$208
$200
$200
001.058.050.558.10.49.02
Memberships
$173
$560
$599
$581
$581
$560
$560
001.058.050.558.10.49.04
Registrations
$1,035
$1,500
$1,605
$1,557
$1,557
$1,500
$1,500
001.058.050.558.10.49.07
Training
$0
$1,000
$1,070
$1,038
$1,038
$1,000
$1,000
001.058.050.558.10.51.01
Spokane County Contracts
$26,937
$15,000
$16,050
$15,569
$15,000
$15,000
$15,000
Total Admin
$305,670
$323,205
$302,267
$300,789
$324,550
$324,095
$324,095
CD/Engineering Division
001.058.055.559.60.10.00
Salaries & Wages
$379,839
$483,196
$508,008
$508,008
$508,008
$456,239
$456,239
001.058.055.544.40.20.00
Employee Benefits
- $6,877
$0
$0
$0
$0
$0
$0
001.058.055.559.60.10.99
Overtime
$0
$4,000
$4,280
$4,152
$4,000
$4,000
$4,000
001.058.055.559.60.20.00
Employee Benefits
$130,678
$181,023
$184,147
$184,147
$184,147
$164,496
$164,496
001.058.055.559.60.31.01
Office Supplies
$3,311
$3,000
$3,210
$3,114
$3,114
$3,000
$3,000
001.058.055.559.60.31.03
Publications
$177
$400
$428
$415
$415
$400
$400
001.058.055.559.60.31.05
Meeting Supplies
$0
$200
$214
$208
$208
$200
$200
001.058.055.559.60.31.06
Safety Equipment
$0
$200
$214
$208
$208
$200
$200
001.058.055.559.60.32.01
Gas, Oil, & Tires
$3,049
$3,200
$3,424
$3,321
$3,321
$3,200
$3,200
001.058.055.559.60.35.01
Small Tools & Minor Equipment
$1,866
$1,000
$1,070
$1,038
$1,038
$100
$100
001.058.055.559.60.41.01
Accounting & Auditing
$0
$0
$0
$0
$0
$0
$0
001.058.055.559.60.41.05
Professional Services
$29,946
$50,000
$53,500
$51,895
$50,000
$50,000
$50,000
001.058.055.559.60.42.01
Postage
$0
$300
$321
$311
$311
$300
$300
001.058.055.559.60.42.03
Cell Phones
$9,952
$1,950
$2,087
$2,024
$2,024
$600
$600
001.058.055.559.60.43.01
Travel /Mileage
$3,917
$5,000
$5,350
$5,190
$5,190
$3,000
$3,000
001.058.055.559.60.44.02
Legal Notices
$641
$200
$214
$208
$208
$200
$200
001.058.055.559.60.45.01
City Hall Rent
$1,400
$0
$0
$0
$0
$0
$0
001.058.055.559.60.48.00
Equipment Rental Maint- Contract
$0
$0
$0
$0
$0
$0
$0
Reference: Community Development
001.058.055.559.60.48.02
Copier Maintenance
$736
$1,000
$1,070
$1,038
$1,038
$1,000
$1,000
001.058.055.559.60.48.03
Software Licenses & Maintenance
$291
$3,600
$3,852
$3,736
$3,736
$3,600
$3,600
001.058.055.559.60.48.04
Non Capital Computer Software /Hardware
$10,899
$0
$0
$0
$0
$0
$0
001.058.055,559.60.49.01
Subscriptions
$151
$0
$0
$0
$0
$0
$0
001.058.055.559.60.49.02
Memberships
$2,012
$1,150
$1,231
$1,194
$1,194
$1,150
$1,150
001.058.055.559.60.49.03
Printing & Binding
$545
$500
$535
$519
$519
$500
$500
001.058.055.559.60.49.04
Registrations
$4,952
$6,300
$6,741
$6,539
$6,539
$6,300
$6,300
001.058.055.559.60.49.05
Filing & Recording Fees
$0
$500
$535
$519
$519
$500
$500
001.058.055.559.60.49.06
Miscellaneous Services
$280
$0
$0
$0
$0
$0
$0
001.058.055359.60.49.07
Training
$978
$0
$0
$0
$0
$0
$0
001.058.055.559.60.51.01
Spokane County Contracts
$82,504
$45,000
$48,150
$46,706
$45,000
$45,000
$45,000
001.058.055.559.60.64.01
Office Furniture & Equipment
$0
$O
$0
$0
$0
$0
$0
001.058.055.559.60.64.02
Computer Software /Hardware
$1,966
$0
$0
$0
$0
$0
$0
Total Engineering
$663,213
$791,719
$828,580
$824,487
$820,735
$743,985
$743,985
CD /Planning Division
001.058.056.558.60.10.00
Salaries & Wages - Planning Div.
$559,541
$578,317
$621,178
$621,178
$621,178
$621,178
$621,178
001.058.056.558.60.10.99
Overtime
$242
$3,000
$3,210
$3,114
$3,000
$3,000
$3,000
001.058.056.558.60.20.00
Employee Benefits
$203,346
$218,089
$217,663
$217,663
$217,663
$217,663
$217,663
001.058.056.558.60.20.99
Employee Benefits
$2
$D
$0
$0
$0
$0
$0
001.058.056.558.60.31.01
Office Supplies
$5,627
$3,150
$3,371
$3,269
$3,269
$3,150
$3,150
001.058.056.558.60.31.03
Publications
$53
$400
$428
$415
$415
$400
$400
001.058.056.558.60.31.05
Meeting Supplies
$459
$1,500
$1,605
$1,557
$1,557
$1,500
$1,500
001.058.056.558.60.31.06
Safety Equipment
$0
$150
$161
$156
$156
$150
$150
001.058.056.558.60.35.01
Small Tools & Minor Equipment
$6,846
$5,000
$5,350
$5,190
$5,190
$5,000
$5,000
001.058.056.558.60.41.01
Accounting & Auditing
$6,300
$0
$0
$0
$0
$0
$0
001.058.056.558.60.41.05
Professional Services
$155,222
$200,000
$214,000
$207,580
$100,000
$50,000
$50,000
001.058.056.558.60.42.01
Postage
$14
$4,000
$4,280
$4,152
$4,152
$4,000
$4,000
001.058.056.558.60.43.01
Travel /Mileage
$2,281
$7,000
$7,490
$7,265
$7,265
$7,000
$7,000
001.058.056.558.60.44.02
Legal Notices
$8,422
$6,000
$6,420
$6,227
$6,227
$6,000
$6,000
001.058.056.558.60.48.02
Copier Maintenance
$489
$1,000
$1,070
$1,038
$1,038
$1,000
$1,000
001.058.056.558.60.48.03
Software Licenses & Maintenance
$0
$3,600
$3,852
$3,736
$3,736
$3,600
$3,600
001.058.056.558.60.49.01
Subscriptions
$129
$600
$642
$623
$623
$600
$600
001.058.056.558.60.49.02
Memberships
$4,216
$3,200
$3,424
$3,321
$3,321
$3,200
$3,200
001.058.056.558.60.49.03
Printing & Binding
$6,651
$5,000
$5,350
$5,190
$5,190
$5,000
$5,000
001.058.056.558.60.49.04
Registrations
$2,574
$5,200
$5,564
$5,397
$5,397
$5,200
$5,200
001.058.056.558.60.49.05
Filing & Recording Fees
$13,702
$4,000
$4,280
$4,152
$4,152
$4,000
$4,000
001.058.056.558.60.51.01
Spokane County Contracts
$50,344
$75,OOD
$80,250
$77,843
$75,000
$75,000
$75,000
Total Planning
$1,026,460
$1,124,206
$1,189,587
$1,179,064
$1,068,528
$1,016,641
$1,016,641
CD /Building Division
001.058.057.524.20.20.00
Employee Benefits
- $3,587
$D
$0
50
$0
001,058,057.524.20.95.03
Vehicle Replacement Costs
$0
$6,600
$7,062
$6,850
$8,400
$8,400
$8,400
001.058.057.559.60.10.00
Salaries & Wages
$686,558
$789,817
$830,845
$830,845
$830,845
$830,845
$777,137
Reference: Community Development
001.058.057.559.60.10.99
Overtime
$791
$8,000
$8,560
$8,303
$4,000
$4,000
$4,000
001.058.057.559.60.20.00
Employee Benefits
$268,269
$302,253
$311,072
$311,072
$311,072
$311,072
$295,166
001.058.057.559.60.20.99
Employee Benefits
$14
$0
$0
$0
$0
$0
$0
001.058.057.559.60.31.01
Office & Operating Supplies
$1,937
$4,000
$4,280
$4,152
$4,152
$4,000
$4,000
001.058.057.559.60.31.02
Forms
$1,173
$3,400
$3,638
$3,529
$3,529
$3,400
$3,400
001.058.057.559.60.31.03
Publications
$1,122
$13,700
$14,659
$14,219
$14,219
$13,700
$13,700
001.058.057.559.60.31.06
Safety Equipment
$0
$300
$321
$311
$311
$300
$300
001.058.057.559.60.32.01
Gas, Oil, & Tires
$12,639
$12,600
$13,482
$13,078
$13,078
$12,600
$12,600
001.058.057.559.60.35.01
Small Tools & Minor Equipment
$7,342
$5,000
$5,350
$5,190
$5,190
$5,000
$5,000
001.058.057.559.60.40.01
Credit Card & Bankcard Fees
$0
$15,000
$16,050
$15,569
$15,569
$15,000
$15,000
001.058.057.559.60.41.01
Accounting & Auditing
$0
$0
$0
$0
$0
$0
$0
001.058.057.559.60.41.05
Professional Services
$5,264
$15,000
$16,050
$15,569
$15,569
$15,000
$15,000
001.058.057.559.60.41.05
Airway Heights Interlocal
$0
$0
$0
$0
$0
- $30,000
- $30,000
001.058.057.559.60.42.01
Postage
-$3
$500
$535
$519
$519
$500
$500
001.058.057.559:60.42.03
Cell Phones
$1,031
$9,000
$9,630
$9,341
$9,341
$6,000
$6,000
001.058.057.559.60.43.01
Travel /Mileage
$1,650
$4,500
$4,815
$4,671
$4,671
$4,500
$4,500
001.058.057.559.60.44.02
Legal Notices
$37
$100
$107
$104
$104
$100
$100
001.058.057.559.60.48.02
Copier Maintenance
$11,820
$15,000
$16,050
$15,569
$15,569
$15,000
$15,000
001.058.057.559.60.48.03
Software Licenses & Maintenance
$0
$6,000
$6,420
$6,227
$6,227
$6,000
$6,000
001.058.057.559.60.49.01
Subscriptions
$0
$250
$268
$259
$259
$250
$250
001.058.057.559.60.49.02
Memberships
$775
$800
$856
$830
$830
$800
$800
001.058.057.559.60.49.04
Registrations
$4,482
$7,500
$8,025
$7,784
$7,784
$7,500
$7,500
001.058.057.559.60.49.05
Filing & Recording Fees
$0
$0
$0
$0
$0
$0
$0
001.058.057.559.60.49.08
Code Enforcement Abatement
$15,116
$25,000
$26,750
$25,948
$25,000
$25,000
$25,000
001.058.057.559.60.51.01
Spokane County Contracts
$42,275
$65,000
$69,550
$67,464
$65,000
$65,000
$65,000
001.058.057.559.60.64.02
ComputerSoftware /Hardware
$0
$0
$0
$0
$0
$0
$0
001.058.057.559.60.95.01
Workstation Costs
$0
$4,000
$4,280
$4,152
$0
$0
Total Building
$1,058,705
$1,313,320
$1,378,655
$1,371,552
$17361,236
$1,323,967
$1,254,353
Community Development Department Total
$3,103,648
$3,675,893
$3,408,688
$3,339,074
$3,699,089
$3,575,050
$3,552,450
diff $
$100,843
$267,205
$336,819
percent cliff
-2.74%
-7.27%
-9.16%
Reference: Community Development
3% reduction
county
2010
contracts to
9% reduction,
2009
Council
2011
2011 Budget
even add half
6% reduction-
eng tech & row
Actual
Approved
Budget(v1)
(v2)
OA
eng tech
inspec
CD /Administration Division
001.058.050.558.10.10.00 Salaries & Wages
$196,974
$200,034
$195,193
$195,193
15,288
$
15,288
$
15,288
001.058.050.558.10.10.99 Overtime
$5,316
$5,000
$5,350
$5,190
(190)
$
(190)
$
(190)
001.058.050.558.10.20.00 Employee Benefits
$69,811
$77,111
$57,792
$57,792
9,762
$
9,762
$
9,762
001.058.050.558.10.20.99 Employee Benefits
$22
$0
$0
$0
001.058.050.558.10.31.01 Office & Operating Supplies
$1,724
$1,500
$1,605
$1,557
$
(57)
$
(57)
001.058.050.558.10.31.03 Publications
$86
$200
$214
$208
$
(8)
$
(8)
001.058.050.558.10.31.05 Meeting Supplies
$67
$400
$428
$415
$
(15)
$
(15)
001.058.050.558.10.35.01 Small Tools & Minor Equipment
$1,497
$2,000
$2,140
$2,076
$
(76)
$
(76)
001.058.050.558.10.41.01 Accounting & Auditing
$0
$0
$0
$0
001.058.050.558.10.42.01 Postage
$30
$100
$105
$102
$
(2)
$
(2)
001.058.050.558.10.43.01 Travel /Mileage
$1,731
$3,400
$3,638
$3,529
$
(129)
$
(129)
001.058.050.558.10.48.02 Copier Maintenance
$267
$14,000
$14,980
$14,531
(531)
$
(531)
$
(531)
001.058.050.558.10.48.03 Software Licenses & Maintenance
$0
$1,200
$1,284
$1,245
$
(45)
$
(45)
001.058.050.558.10.49.01 Subscriptions
$0
$200
$214
$208
$
(8)
$
(8)
001.058.050.558.10.49.02 Memberships
$173
$560
$599
$581
$
(21)
$
(21)
001A58.050.558.10.49.04 Registrations
$1,035
$1,500
$1,605
$1,557
$
(57)
$
(57)
001.058.050.558.10.49.07 Training
$0
$1,000
$1,070
$1,038
$
(38)
$
(38)
001.058.050.558.10.51.01 Spokane County Contracts
$26,937
$15,000
$16,050
$15,569
(569)
$
(569)
$
(569)
Total Admin
$305,670
$323,205
$302,267
$300,789
23,761
$
23,306
$
23,306
CD /Engineering Division
001.058.055.559.60.10.00 Salaries & Wages
$379,839
$483,196
$508,008
$508,008
$
(51,769)
$
(51,769)
001.058.055.544.40.20.00 Employee Benefits
- $6,877
$0
$0
$0
001.058.055.559.60.10.99 Overtime
$0
$4,000
$4,280
$4,152
(152)
$
(152)
$
(152)
001.058.055.559.60.20.00 Employee Benefits
$130,678
$181,023
$184,147
$184,147
$
(19,651)
$
(19,651)
001.058.055.559.60.31.01 Office Supplies
$3,311
$3,000
$3,210
$3,114
$
(114)
$
(114)
001.058.055.559.60.31.03 Publications
$177
$400
$428
$415
$
(15)
$
(15)
001.058.055.559.60.31.05 Meeting Supplies
$0
$200
$214
$208
$
(8)
$
(8)
001.058.055.559.60.31,06 Safety Equipment
$0
$200
$214
$208
$
(8)
$
(8)
001.058.055.559.60.32.01 Gas, Oil, & Tires
$3,049
$3,200
$3,424
$3,321
$
(121)
$
(121)
001.058.055.559.60.35.01 Small Tools & Minor Equipment
$1,866
$1,000
$1,070
$1,038
$
(938)
$
(938)
001,058.055.559.60.41.01 Accounting & Auditing
$0
$0
$0
$0
001.058.055.559.60.41.05 Professional Services
$29,946
$50,000
$53,500
$51,895
(1,895)
$
(1,895)
$
(1,895)
001.058.055.559.60.42.01 Postage
$0
$300
$321
$311
$
(11)
$
(11)
001.058.055.559.60.42.03 Cell Phones
$9,952
$1,950
$2,087
$2,024
$
(1,424)
$
(1,424)
001.058.055.559.60.43.01 Travel /Mileage
$3,917
$5,000
$5,350
$5,190
$
(2,190)
$
(2,190)
001.058.055.559.60.44.02 Legal Notices
$641
$200
$214
$208
$
(8)
$
(8)
001.058.055.559.60.45.01 City Hall Rent
$1,400
$0
$0
$0
001.058.055.559.60.48.00 Equipment Rental Maint- Contract
$0
$0
$0
$0
001.058.055.559.60.48.02 Copier Maintenance
$736
$1,000
$1,070
$1,038
$
(38)
$
(38)
001.058.055.559.60.48.03
Software Licenses & Maintenance
$291
$3,600
$3,852
$3,736
$
(136)
$
(136)
001.058.055.559.60.48.04
Non Capital Computer Software /Hardware
$10,899
$0
$0
$0
001.058.055.559.60.49.01
Subscriptions
$151
$0
$0
$0
001.058.055.559.60.49.02
Memberships
$2,012
$1,150
$1,231
$1,194
$
(44)
$
(44)
001.058.055.559.60.49.03
Printing & Binding
$545
$500
$535
$519
$
(19)
$
(19)
001.058.055.559.60.49.04
Registrations
$4,952
$6,300
$6,741
$6,539
$
(239)
$
(239)
001.058.055.559.60.49.05
Filing & Recording Fees
$0
$500
$535
$519
$
(19)
$
(19)
001.058.055.559.60.49.06
Miscellaneous Services
$280
$0
$0
$0
001.058.055.559.60,49.07
Training
$978
$0
$0
$0
001.058.055.559.60.51.01
Spokane County Contracts
$82,504
$45,000
$48,150
$46,706
(1,706)
$
(1,706)
$
(1,706)
001.058.055.559.60.64.01
Office Furniture & Equipment
$0
$0
$0
$0
001.058.055.559.60.64.02
Computer Software /Hardware
$1
$0
$0
$0
Total Engineering
$663,213
$791,719
$828,580
$824,487
(3,752)
$
(80,502)
$
(80,502)
CD /Planning Division
001.058.056.558.60.10.00
Salaries & Wages - Planning Div.
$559,541
$578,317
$621,178
$621,178
001.058.056.558.60.10.99
Overtime
$242
$3,000
$3,210
$3,114
(114)
$
(114)
$
(114)
001.058.056.558.60.20.00
Employee Benefits
$203,346
$218,089
$217,663
$217,663
001.058.056.558.6010.99
Employee Benefits
$2
$0
$0
$0
001.058.056.558.60.31.01
Office Supplies
$5,627
$3,150
$3,371
$3,269
$
(119)
$
(119)
001.058.056.558.60.31.03
Publications
$53
$400
$428
$415
$
(15)
$
(15)
001.058.056.558.60.31.05
Meeting Supplies
$459
$1,500
$1,605
$1,557
$
(57)
$
(57)
001.058.056.558.60.31.06
Safety Equipment
$0
$150
$161
$156
$
(6)
$
(6)
001.058.056.558.60.35.01
Small Tools & Minor Equipment
$6,846
$5,000
$5,350
$5,190
$
(190)
$
(190)
001.058.056.558.60.41.01
Accounting & Auditing
$6,300
$0
$0
$0
001.058.056.558.60.41.05
Professional Services
$155,222
$200,000
$214,000
$207,580
(107,580)
$
(157,580)
$
(157,580)
001.058.056.558.60.42.01
Postage
$14
$4,000
$4,280
$4,152
$
(152)
$
(152)
001.058.056.558.60.43.01
Travel /Mileage
$2,281
$7,000
$7,490
$7,265
$
(265)
$
(265)
001.058.056.558.60.44.02
Legal Notices
$8,422
$6,000
$6,420
$6,227
$
(227)
$
(227)
001.058.056.558.60.48.02
Copier Maintenance
$489
$1,000
$1,070
$1,038
$
(38)
$
(38)
001.058.056.558.60.48.03
Software Licenses & Maintenance
$0
$3,600
$3,852
$3,736
$
(136)
$
(136)
001.058.056.558.60.49.01
Subscriptions
$129
$600
$642
$623
$
(23)
$
(23)
001.058.056.558.60.49.02
Memberships
$4,216
$3,200
$3,424
$3,321
$
(121)
$
(121)
001.058.056.558.60.49.03
Printing & Binding
$6,651
$5,000
$5,350
$5,190
$
(190)
$
(190)
001.058.056.558.60.49.04
Registrations
$2,574
$5,200
$5,564
$5,397
$
(197)
$
(197)
001.058.056.558.60.49.05
Filing & Recording Fees
$13,702
$4,000
$4,280
$4,152
$
(152)
$
(152)
001.058.056.558.60.51.01
Spokane County Contracts
$50,344
$75,000
$80,250
$77,843
(2,843)
$
(2,843)
$
(2,843)
Total Planning
$1,026,460
$1,124,206
$1,189,587
$1,179,064
(110,536)
$
(162,424)
$
(162,424)
CD /Building Division
001.058.057.524.20.20.00
Employee Benefits
- $3,587
$0
001.058.057.524.20.95.03
Vehicle Replacement Costs
$0
$6,600
$7,062
$6,850
1,550
$
1,550
$
1,550
001.058.057.559.60.10.00
Salaries & Wages
$686,558
$789,817
$830,845
$830,845
$
(53,708)
001.058.057.559.60.10.99
Overtime
$791
$8,000
$8,560
$8,303
(4,303)
$
(4,303)
$
(4,303)
001.058.057.559.60.20.00
Employee Benefits
$268,269
$302,253
$311,072
$311,072
$
(15,906)
001.058.057.559.60.20.99
Employee Benefits
$14
$0
$0
$0
001.058.057.559.60.31.01
Office & Operating Supplies
$1,937
$4,000
$4,280
$4,152
$
(152)
$
(152)
001.058.057.559.60.31.02
Forms
$1,173
$3,400
$3,638
$3,529
$
(129)
$
(129)
001.058.057.559.60.31.03
Publications
$1,122
$13,700
$14,659
$14,219
$
(519)
$
(519)
001.058.057.559.60.31.06
Safety Equipment
$0
$300
$321
$311
$
(11)
$
(11)
001.058.057.559.60.32.01
Gas, Oil, & Tires
$12,639
$12,600
$13,482
$13,078
$
(478)
$
(478)
001.058.057.559.60.35.01
Small Tools & Minor Equipment
$7,342
$5,000
$5,350
$5,190
$
(190)
$
(190)
001.058.057.559.60.40.01
Credit Card & Bankcard Fees
$0
$15,000
$16,050
$15,569
$
(569)
$
(569)
001.058.057.559.60.41.01
Accounting & Auditing
$0
$0
$0
$0
001.058057.559.60,41.05
Professional Services
$5,264
$15,000
$16,050
$15,569
$
(569)
$
(569)
001.058.057.559.60.41.05
Airway Heights Interlocal
$0
$0
$0
$0
$
(30,000)
$
(30,000)
001.058.057.559.60.42.01
Postage
-$3
$500
$535
$519
$
(19)
$
(19)
001.058.057.559.60.42.03
Cell Phones
$1,031
$9,000
$9,630
$9,341
$
(3,341)
$
(3,341)
001.058.057.559.60.43.01
Travel /Mileage
$1,650
$4,500
$4,815
$4,671
$
(171)
$
(171)
001.058.057.559.60.44.02
Legal Notices
$37
$100
$107
$104
$
(4)
$
(4)
001.058.057.559.60.48.02
Copier Maintenance
$11,820
$15,000
$16,050
$15,569
$
(569)
$
(569)
001.058.057.559.60.48.03
Software Licenses & Maintenance
$0
$6,000
$6,420
$6,227
$
(227)
$
(227)
001.058.057.559.60.49.01
Subscriptions
$0
$250
$268
$259
$
(9)
$
(9)
001.058.057.559.60.49.02
Memberships
$775
$800
$856
$830
$
(30)
$
(30)
001.058.057.559.60.49.04
Registrations
$4,482
$7,500
$8,025
$7,784
$
(284)
$
(284)
001.058.057.559.60.49.05
Filing & Recording Fees
$0
$0
$0
$0
001.058.057.559.60.49.08
Code Enforcement Abatement
$15,116
$25,000
$26,750
$25
(948)
$
(948)
$
(948)
001.058.057.559.60.51.01
Spokane County Contracts
$42,275
$65,000
$69,550
$67,464
(2,464)
$
(2,464)
$
(2,464)
001.058.057.559.60.64.02
Computer Software /Hardware
$0
$0
$0
$0
001.058.057.559.60.95.01
Workstation Costs
$0
$4,000
$4,280
$4,152
(4,152)
$
(4,152)
$
(4,152)
Total Building
$1,058,705
$1,313,320
$1,378,655
$1,371,552
(10,316)
$
(47,585)
$
(117,199)
Community Development Department Total
$3,103,648
$3,552,450
$3,699,089
$3,675,893
$ (100,843)
$
(267,205)
$
(336,819)
Parks & Recreation 2011 Budget Preparation Detail Worksheet
Cell Phones
Travel /Mileage
2011
Staff Training
500
Proposed
NRPA Conference Nov 1 -4 Atlanta
2000
Budget
Advertising
with 3%
076 ADMINISTRATION DIVISION
1000,
Reduction
Salaries & Wages _. .
150,484
Temporary/Seasonal Wages
1,500
Employee Benefits
51,795
Temporary/Seasonal Benefits
500
Office & Operating Supplies
170
2,700
Plese (PIP) Printing - Items printed & mounted
150
Office Depot and /or Staples:
160
;Printer Cartridges: 2 @$86, 2 @$58
288'
500
Fax Cartridges: 3 @$45
135
Misc. Supplies: Post -it Notes, calendars,
labels, paper clips, binder clips, staples
paper, letterhead, pens, pencils /leads,
sheet protectors, binders, folders, etc.
2127
Publications
200
Clothing & Uniforms
200
;Department Hats and shirts
200'
w
Repair & Maintenance Supplies
2,500
:Items not covered in Maintenance Contract
Gas, Oil, Tires
3,000
Small Tools & Minor Equipment
5,000
IT Support
3,500
Maintenance cost of registration /reservation
software
Professional Services
5,000
Consultant work for dog park conceptual master
5000
plan
Consultant work to develop new park signage
Postage F
1,000
Telephone Services
500
Cell Phones
Travel /Mileage
2,500
Staff Training
500
NRPA Conference Nov 1 -4 Atlanta
2000
Advertising
1,000
;Programs and personnel recruitment
1000,
Copier Maintenance
2,500
Software Licenses and Main
1,500
Subscriptions
250
Memberships
500
.Director - WRPA
170
Director - NRPA
170
Misc. _
160
Printing & Binding
500
Parks & Recreation 2011 Buc
Miscellaneous Services
Stormwater Fees
Workstation Costs
Software Licenses & Maint
Computer Software /Hardware
IF Transfer to Parks Cap Fund
Total Administrative
et Preparation Detail Worksheet
076 MAINTENANCE DIVISION
Repair & Maintenance Supplies
j Water /Irrigation for Mirabeau Park south end
Park signage /kiosks
Small Tools & Minor Equipment
Items not covered under maintenance contract
3
Park Maintenance Services
'Senske Contract
Centennial Trail Mainenance
Senske Contract included in amount above
Electricity
Water
Sewer
Miscellaneous Services
3 SRHD - water testing
DOH - sanitary survey
Honey Buckets - Mirabeau Trailhead
Misc. Services
Taxes and Assements
Total
301 RECREATION DIVISION
Salaries & Wages
Employee Benefits
Temporary/Seasonal Wages
Recreation Interns
Rec. Temp Seasonal S
Overtime'
Rec. Temp Seasonal Staff
Temporary/Seasonal Benefits
Employee Benefits
Office & Operating Supplies
Recreation Program Supplies
Summer Camp T- shirts
Rec. Coord. Office Supplies
Business Cards
Publications
Meeting Supplies
Safety Equipment
'First Aid Supplies
460
320
720
500
1,000
10,000
1,500
607,000
15,000
18,000
14,000
2.000
3,200
704,700
69,103
25,585
46,000
Parks & Recreation 2011 Bu(
Clothing & Uniforms
Rec. Temp Seasona
Small Tools & Equipment
Professional Services
First Student Field Trip Transportation for Camps
Instructor /Presenter Fees
;Summer Outdoor Movies Screen & License
:Program Banners (parks & special events)
Postage
Cell Phones
WPRA Annual Conference
WRPA Mid Year Conference
Advertising
Recreation Brochure (2 times a year)
'Newspaper Advertisements
Water
F
Equip Rental Maint- Contracted
Copier Maintenance
Software Licenses and Maint
Memberships
WRPA Annual Membership
NRPA Annual Membership
Printing & Binding
lRecreation Program Flyer Printing
Registrations
Miscellaneous Services
Summer Day Camp Field Trips
KinderCamp Field Trips
Skillbuilder Training for Summer Staff
First Aid /CPR Traiing for Summer Staff
'Spring into Action special Event supplies
Haunted House special event supplies
Training
WRPA Annual Conference
WRPA Mid Year Conference
Misc
State Remit - LH Excise Tax
Computer Software /Hardware
Total
'reparation Detail Worksheet
T- shirts 2000
2,000
300
24,500
8000':
6800`
9200
500
3,000
1,500
1,650
1000
650
12,600_
11600`
1000`
11,900
3,400
3,600
500
250
250
3,000
3000
8220
1200
1200
1300
1000
3500
315
200
135
650
6,000
1,600
246,628
302 AQUATICS DIVISION
Office & Operating Supplies 500
Small Tools & Minor Equipment 2,500
Merchant Charges (Bankcard Fees) 2,000
Parks & Recreation 2011 Budget Preparation Detail Worksheet
Professional Services _
370,000
Telephone Service
3,750
Travel /Mileage
500
Advertising
1,500
Electricity _.
30,000
Water
12,000
Sewer 5.
3,000
Equipment Repair & Maintenance
1,500
Printing & Binding j
1,500
Miscellaneous Services 3
1,000
Total
429,250
304 SENIOR CENTER DIVISION
Salaries & Wages I
58,935
Temporary/Seasonal Wages
400
Overtime
500
Employee Benefits
15,118
Office& Operating Supplies
1,000
?Paper, ink cartridges, folders, etc.
_
Publication i
100
}Valley Herald a
_
Meeting Supplies
500
Repair & Maintenance Supplies
1,700
Small Tools & Minor Equipment
4,000
replace card tables and class room tables _
Postage
250
Travel /Mileage 3
500
'WSASC Conference
Advertising
1,000
;Spokesman Review, Senior Directory, Dex
Directory
Electricity
Water
F
Sewer
_
Equipment Repair & Maintenance
1,000
Service Kilns & clean greenhouse windows
Copier Maintenance
500
Software Licenses and Maintenance
1,700
per IT Department
Subscriptions
Memberships
100
i WSASC Membership
Printing & Binding
Registrations
450
WSASC Conference
Miscellaneous Services
3,000
Professional speakers /seminars
Training I
400
Computer classes,other pertinent training, CTA
Equipment Rental Maint - Contract
Parks & Recreation 2011 Budget Preparation Detail Worksheet
Computer Software /Hardware 700
IT Department upgrades E
c
Total 89,653
305 CENTERPLACE DIVISION
Temporary/Seasonal Wages 50,000
Temproray /Seasonal Benefits 3 3,873
Salaries & Wages 223,366
Employee Benefits
89,844
Office & Operating Supplies
7,911
File Folders (24 boxes @ $10 /box)
240:
, Letterhead (6 boxes @ $80 /box)
480;
Envelopes (6 boxes @ $50 /box)
300
;Pens (24 boxes @ $4.50 1box)
115;
Misc. office Supplies (white out, binders, post -it
;notes, etc.)
600;'
Kitchenware (pumper pots, water pitchers, dish
I replacement)
2500'
;Coffee & Coffee Supplies (creamer, stir sticks,
;cups, sugar)
2050
Kleenex (5 pack @ $9 /pk)
140:
Flags (4)
216.
Labels (address labels, folder labels, etc)
125 t
Batteries (for cordless microphones) _
175,
Business cards
750'
Cables to replace lost/stolen for sound system
220
Forms
Operating Supplies - Linens
17,115
Meeting Supplies
2,710
Easels, white board replacement,
;dry erase markers, projector bulbs j
Safety Equipment
2,700
Servicing fire extinquishers
Clothing & Uniforms
2,066
40 staff shirts (2 per person) @ $36 /shirt
1440
15 staff zip jacket or pullover (1 /pp) @ 41.71/ea
626:
Repair & Maintenance Supplies
9,200
Filters
3700,
Light bulbs
1500
Misc. (nuts, bolts, glue, wood)
1900:
;Paint &supplies
1000
Electrical supplies
1100
Janitorial supplies
16,000
;Cleaning supplies
6900
Paper products & garbage bags ?
6000
`Misc.
2000;
Diswasher /cleaning supplies
1100;
Gas, Oil, & Tires
Small Tools & Minor Equipment
13,250
Parks & Recreation 2011 Budget Preparation Detail Worksheet
Hand tools, extension cords
500
Round banquet table replacements (10 @
$400 /ea)
4000
Chair replacements (500 @ $163/ea)
8150
'6' banquet table replacements (5 @ $120 /ea)
? 600
Merchant Charges (Bankcard Fees)
9,735
IT Support
Professional Services
500
Window washing
3000
'Alarm (monitoring agreement), repair & keys
1050
Elevator
1800
'Carpet Cleaning
2310
Floor waxing
t 2000
Misc. services (answering service)
900
Janitorial services
I Contract with ISS Facility Services
2,303
Postage 3
325
Telephone Service
1,705
Cell Phones
4 Cell phones (2 maint. and host)
Attend WRPA meetings
Attend WRPA Conference in Wenachee
Mileage for various meetings
Advertising
Dex Advertising
Brochures & other printed material
Marketing folders
;Television advertising
Develop /Print ads
Website update & hosting renewal
Updated Marketing Plan
Electricity
Water
Sewer
Waste Disposal
f Recycling
Equip Rental Maint- Contracted
Lift rental (5 days @ $100 /day)
Equipment Repair & Maintenance
Included HVAC contract
Equipment Repair
I Kiln /pool tables
Roof repair
'Refrigerator repair
Copier Maintenance
Software Licenses and Maintenance
Subscriptions
Memberships
Greater Spokane Incorporated
Post Falls Chamber of Commerce
1000
1150
300
Om
11.060
91,590
4,000
23,665
1,905
2,450
30,000
5000:
25000
96,375
25,499
12,335
9,735
340
500
500`
11,055
6640_
3550
500;
115=
250
2,303
325
1,705
650
225
Parks & Recreation 2011 Budget Preparation Detail Worksheet
Spokane Valley Chamber of Commerce
320':
National Park & Recreation Association
150
:Washington Recreation & Park Association
110
Spokane Hotel Motel Association '
250,
Printing & Binding
1,155
Brochures & other printed material
Miscellaneous Services
3,810
;Spokane Co. Health Dist Permit
800,
Motion Picture License
530
Bridal Festival Booth (Jan & Sept)
975
Eventective leads for prospective business
200
'Chamber Business Fair Booth
300'''
=Spokane Valley Chamber meetings ;
150`
Hotel Motel meetings
205'
Piano Tuning
150
Boiling and operating permit - L &I
500
Training
0 1,41
Office Furniture & Equipment
Computer Software /Hardware z
Outdoor storage building
Outdoor wedding gazebo ;
Outdoor courtyard on Great Room patio
Workstation Costs
317,000
Vehicle Replacement j
7,000
IF Transfer:Civic Facil. Replac FD {
Total
1,098,912
PR Budget Grand Total
2,816,272
Reference : 076- P & R 2011 Budget
Account Mask:
001.076.*
Column 3:
2009
2010 Council
2011
3%
6%
9%
Actual
Approved
Proposed
Reduction
Reduction
Reduction
Budget
P &R Administration
001.076.000.576.10.10.00
Salaries & Wages
131,202
137,030
150,484
150,484
150,484
150,484
001.076.000.576.10.10.01
Temporary /Seasonal Wages
2,299
2,000
-
001.076.000.576.10.10.99
Overtime
140
-
-
001.076.000.576.10.20.00
Employee Benefits
38,578
41,544
51,795
51,795
51,795
51,795
001.076.000.576.10.20.01
Temporary/Seasonal Benefits
188
130
-
001.076.000.576.10.20.99
Employee Benefits
1
-
-
001.076.000.576.10.31.01
Office & Operating Supplies
2,454
2,700
2,700
2,700
2,700
2,700
001.076.000.576.10.31.03
Publications
-
200
200
200
200
200
001.076.000.576.10.31,07
Clothing & Uniforms
34
200
200
200
200
200
001.076.000.576.10.31.08
Repair & Maintenance Supplies
12
5,000
5,000
2,500
2,500
2,500
001.076.000.576.10.32.01
Gas, Oil, Tires
1,916
6,400
3,000
3,000
3,000
3,000
001.076.000.576.10.35.01
Small Tools & Minor Equipment
3,194
5,000
5,000
5,000
5,000
5,000
001.076.000.576.10.41.03
IT Support
905
4,800
3,500
3,500
3,500
3,500
001.076.000.576.10.41.05
Professional Services
-
10,000
10,000
5,000
5,000
5,000
001.076.000.576.10.42.01
Postage
-
700
1,000
1,000
1,000
1,000
001.076.000.576.10.42.02
Telephone Services
541
300
500
500
500
500
001.076.000.576.10.42.03
Cell Phones
-
300
-
-
001.076.000.576.10.43.01
Travel /Mileage
847
3,000
2,500
2,500
2,500
2,500
001.076.000.576.10.44.01
Advertising
1,948
1,000
1,000
1,000
1,000
1,000
001.076.000.576.10.48.00
Equipment Rental Maintenance - Contracted
-
-
-
001.076.000.576.10.48.01
Equipment Repair & Maint
92
-
-
001.076.000.576.10.48.02
Copier Maintenance
2,173
2,000
2,500
2,500
2,500
2,500
001.076.000.576.10.48.03
Software Licenses and Maint
111
2,500
3,000
3,000
3,000
3,000
001.076.000.576.10.49.01
Subscriptions
172
500
250
250
250
250
001.076.000.576.10.49.02
Memberships
763
1,200
500
500
500
500
001.076.000.576.10.49.03
Printing & Binding
165
400
500
500
500
500
001.076.000.576.10.49.04
Registrations
469
-
-
"
001.076.000.576.10.49.06
Miscellaneous Services
902
1,000
1,000
1,000
1,000
1,000
001.076.000.576.10.49.07
Training
378
-
-
001.076.000.576.10.51.02
Stormwater Fees
8,796
10,000
10,000
10,000
10,000
10,000
Total Admin
198,2
237 ,904
254,629
247,129
247,129
247,129
P & R Maintenance
001.076.300.576.80.31.08
Repair & Maintenance Supplies
267
40,000
50,000
40,000
40,000
40,000
001.076.300.576.80.35.01
Small Tools & Minor Equipment
-
2,500
5,500
5,500
5,500
5,500
001.076.300.576.80.41.05
Parks Maintenance Contract
653,199
634,742
612,000
607,000
607,000
607,000
Reference : 076- P & R 2011 Budget
001.076.300.576.80.41.06
Centennial Trail Maintenance
24,710
001.076.300.576.80.44.02
Legal Notices
128
-
001.076.300.576.80.47.01
Electricity
8,758
18,000
15,000
15,000
15,000
15,000
001.076.300.576.80.47.02
Water
13,121
17,000
18,000
18,000
18,000
18,000
001.076300.576.80.47.03
Sewer
14,762
7,500
14,000
14,000
14,000
14,000
001.076.300.576.80.49.01
Subscriptions
(288)
-
-
001.076.300.576.80.49.06
Miscellaneous Services
11,625
2,000
2,000
2,000
2,000
2,000
001.076.300.576.80.53.01
Taxes and Assessments
-
3,200
3,200
3,200
3,200
3,200
Total Maintenance
701,5
749,65
719,700
704,700
704,700
704,700
P & R Recreation 301
001.076.301.574.10.10.00
Salaries & Wages
52,868
55,830
69,103
69,103
69,103
69,103
001.076301.574.10.20.00
Employee Benefits
20,070
21,712
25,585
25,585
25,585
25,585
001.076301.574.20.10.01
Temporary/Seasonal Wages
51,470
50,381
50,000
46,000
45,000
45,000
001.076.301.574.20.10.99
Overtime
254
500
-
001,076.301.574.20.20.01
Temporary/Seasonal Benefits
4,545
3,989
4,677
4,677
4,677
4,677
001.076301.574.20.20.99
Employee Benefits
19
40
-
001.076.301.574.20.31.01
Office & Operating Supplies
2,156
8,700
8,750
8,273
8,273
8,273
001.076.301.574.20.31.03
Publications
196
-
-
001.076.301.574.20.31.05
Meeting Supplies
-
40
-
-
001.076.301.574.20.31.06
Safety Equipment
237
450
450
370
370
370
001.076.301.574.20.31.07
Clothing & Uniforms
1,588
2,000
2,000
2,000
2,000
2,000
001.076.301.574.20.35.01
Small Tools & Equipment
-
300
300
300
300
300
001.076.301.574.20.41.05
Professional Services
19,149
25,000
24,800
24,500
24,500
24,500
001.076301.574.20.42.01
Postage
870
3,000
3,000
3,000
3,000
3,000
001.076.301.574.20.42.03
Cell Phones
-
1,500
1,500
1,500
1,500
1,500
001.076.301.574.20.43.01
Travel /Mileage
117
2,000
1,650
1,650
1,650
1,650
001.076.301.574.20.44.01
Advertising
9,428
12,600
12,600
12,600
12,600
12,600
001.076.301.574.20.45.02
Equipment & Vehicle Rental
73
-
-
001.076.301.574.20.47.01
Electricity
-
805
001.076.301.574.20.47.02
Water
1,197
-
001.076.301.574.20.48.00
Equipment Rental Maintenance- Contracted
-
11,900
11,900
11,900
11,900
11,900
001,076.301.574.20.48.02
Copier Maintenance
2,173
3,400
3,400
3,400
3,400
3,400
001.076.301.574.20.48.03
Software Licenses and Maintenance
111
3,500
3,600
3,600
3,600
3,600
001.076.301.574.20.49.02
Memberships
216
500
500
500
500
500
001.076.301.574.20.49.03
Printing & Binding
1,001
3,000
3,000
3,000
3,000
3,000
001.076.301.574.20.49.06
Miscellaneous Services
8,457
17,200
17,200
16,420
15,620
15,620
001.076.301.574.20.49.07
Training
314
650
650
650
650
650
001.076.301.586.10.01.00
State Remittance - Leasehold Excise Tax
5,906
5,952
6,000
6,000
6,000
6,000
001.076.301.594.79.64.02
Computer Software /Hardware
-
1,600
1,600
1,600
1,600
1,600
Total Recreation
181,218
237,846
252,266
246,628
244,828
244,828
P & RAauatics 302
001.076.302.576.20.31.01
Office & Operating Supplies
837
500
500
500
500
500
001.076.302.576.20.35.01
Small Tools & Equipment
2,500
2,500
2,500
2,500
001.076.302.576.20.41.01
Merchant Charges (Bankcard Fees)
877
2,000
2,000
2,000
2,000
2,000
001.076.302.576.20.41.05
Professional Services
298,071
366,800
370,000
370,000
370,000
370,000
Reference ; 076- P & R 201:
001.076.302.576.2 0.42.02
001.076.302.576.20.44.01
001.076.302.576.20.47.01
001.076.302.576.2 0.47.02
001.076.302.576.20.47.03
001.076.302.576.20.48.01
001.076.302.576.20.49.03
001.076.302.576.20.49.06
001.076.302.576.20.53.01
Total Aquatics
P & R Senior Center 304
001.07 6.3 04.575.50.10.00
001.076.3 04.575.50.10, 01
001.07 6.304.575.50.10.99
001.076.3 04.575.50.20.00
001:07 6.304.575.50.31.01
001.076.3 04.575.50.31.03
001.07 6.304.575.50.31.08
001.07 6.304.575.50.35.01
001.07 6.304.575.50.42.01
001.07 6.304.575.50.43.01
001.07 6.304.575.50.44.01
001.07 6.304.575.50.47.01
001.076.304.575.50.48.01
001.076.304.575.50.48.02
001.076.304.575.50.48.03
001.076.304.575.50.49.02
001.076.304.5 75.50.49.03
001.076.304.575.50.49.04
001.076.304.575.50.49.06
001.076.304.575.50.49.07
001.076.304.594.73.64.02
Total Senior Center
Budget
Telephone Service
Advertising
Electricity
Water
Sewer
Equipment Repair & Maintenance
Printing & Binding
Miscellaneous Services
Taxes and Assessments
Salaries & Wages
Temporary/Seasonal Wages
Overtime
Employee Benefits
Office & Operating Supplies
Publications
Repair & Maintenance Supplies
Small Tools & Minor Equipment
Postage
Travel /Mileage
Advertising
Electricity
Equipment Repair & Maintenance
Copier Maintenance
Software Licenses and Maintenance
Memberships
Printing & Binding
Registrations
Miscellaneous Services
Training
Computer Software /Hardware
P & R CenterPlace 305
3,750
001.076.305.575.50.10.00
Salaries & Wages
001.076.305.575.50.10.99
Overtime
001.076.305.575.50.20.00
Employee Benefits
001.076.305.575.50.20.99
Employee Benefits
001.076.305.574.20.10.01
Temporary /Seasonal Wages
001.076.305.574.20.10.99
Overtime
001.076.305.574.20.20.00
Employee Benefits
001.076.305.574.20.20.01
Temporary /Seasonal Benefits
001.076.305.574.20.20.99
Employee Benefits
001.076.305.575.50.31.01
Office & Operating Supplies
001.076.305.575.50.31.04
Operating Supplies - Linens
3,923
3,750
3,750
3,750
3,750
3,750
202
1,500
1,500
1,500
1,500
1,500
31,575
30,000
30,000
30,000
30,000
30,000
7,997
12,000
12,000
12,000
12,000
12.000
4,595
3,000
3,000
3,000
3,000
3,000
-
500
1,500
1,500
1,500
1,500
703
1,500
1,500
1,500
1,500
1,500
1,290
1,000
1,000
1,000
1,000
1,000
2,448
-
-
352,
42 2, 5 50
429,250
429,250
429,250
429,250
51,853
53,703
58,935
58,935
58,935
58,935
-
400
400
400
400
400
73
500
500
500
500
500
13.843
15,300
15,118
15,118
15,118
15,118
358
4,000
1,000
1,000
1,000
1,000
-
100
100
100
100
100
-
500
-
-
-
-
2,257
2,000
4,000
4,000
4,000
4,000
250
250
250
250
250
-
500
500
500
500
500
470
1,000
1,000
1,000
1,000
1,000
6
-
350
1,000
1,000
1,000
1,000
2,173
500
500
500
500
500
-
1,700
1,700
1,700
1,700
1,700
40
50
100
100
100
100
-
100
-
-
-
-
-
450
450
450
450
450
3,410
3,000
3,000
3,000
3,000
3,000
420
400
400
400
400
400
-
700
700
700
700
700
74,903
85,503
89 ,653
89,653
89,653
89,653
194,401
203,388
223,366
223,366
223,366
223,366
2,020
3,000
-
87,967
98,314
89,844
89,844
89,844
89,844
23
-
-
35,791
50,000
50,000
50,000
50,000
50,000
239
-
-
521
-
-
2,595
3,873
3,873
3,873
3,873
3,873
16
-
-
7,467
9,380
7,911
7,911
7,911
7,911
14,557
22,050
17,115
17,115
17,115
17,115
Reference : 076- P & R 2011
Budget
001.076.305.575.50.31.05
2,710
Meeting Supplies
001.076.305.575.50.31.06
-
Safety Equipment
001.076.305.575.50.31.07
2,700
Clothing & Uniforms
001.076.305.575.50.31.08
1,095
Repair & Maintenance Supplies
001.076.305.575.50.31.09
2,066
Janitorial supplies
001.076.305.575.50.32.01
8,307
Gas, Oil, & Tires
001.076.305.575.50.35.01
9,200
Small Tools & Minor Equipment
001.076.305.575.50.36.01
13,616
Non Capital Office Furniture & Equipment
001.076.305.575.50.36.03
16,000
Non- Capital Signage & Marquees
001.076.305.575.50.41.01
-
Merchant Charges (Bankcard Fees)
001.076.305.575.50.41.03
IT Support
001.076.305.575.50.41.05
11,348
Professional Services
001.076.305.575.50.41.06
13,250
Janitorial services
001.076.305.575.50.42.01
8,954
Postage
001.076.305.575.50.42.02
Telephone Service
001.076.305.575.50.42.03
7,523
Cell Phones
001.075.305.575.50.43.01
Travel /Mileage
001.076.305.575.50.44.01
5,790
Advertising
001.076.305.575.50.47.01
6,000
Electricity
001.076.305.575.50.47.02
-
Water
001.076.305.575.50.47.03
Sewer
001.076.305.575.50.47.04
14,558
Waste Disposal
001.076305.575.50.48.00
11,060
Equipment Rental Maintenance - Contracted
001.076.305.575.50.48.01
92,570
Equipment Repair & Maintenance
001.076.305.575.50.48.02
91,590
Copier Maintenance
001.076.305.575.50.48.03
3,764
Software Licenses and Maintenance
001.076.305.575.50.49.01
4,000
Subscriptions
001.076.305.575.50.49.02
22,325
Memberships
001.076.305.575.50.49.03
23,665
Printing & Binding
001.076.305.575.50.49.05
2.395
Filing & Recording Fees
001.076.305.575.50.49.06
1,905
Miscellaneous Services
001.076.305.575.50.49.07
1.065
Training
001.076.305.594.73.64.02
2,450
Computer Software /Hardware
001.076.305.594.73.64.05
102,500
Presentation System for Great Room
001.076.305.594.73.64.06
30,000
Signage- Electric Marquees
001.076.305.594.73.64.07
90,919
Update Sound. System in Great Rm
001.076.305.597.50.95.01
96,375
Building Costs
001.076.305.597.50.95.02
4,846
Vehicle Replacement Costs
P & R Department Grand Total:
2,463
3,000
2,710
2,710
2,710
2,710
-
1,000
2,700
2,700
2,700
2,700
1,095
1,000
2,066
2,066
2,066
2,066
8,307
9,420
9,200
9,200
9,200
9,200
13,616
15.400
16,000
16,000
16,000
16,000
-
1,000
-
11,348
28,290
13,250
13,250
13,250
13,250
8,954
-
-
7,523
-
-
5,790
1,500
6,000
6,000
6,000
6,000
-
2,500
-
14,558
24,050
11,060
11,060
11,060
11,060
92,570
94,409
98,125
91,590
91,590
91,590
3,764
5,200
4,000
4,000
4,000
4,000
22,325
12,146
23,665
23,665
23,665
23,665
2.395
2,800
1,905
1,905
1,905
1,905
1.065
4,000
2,450
2,450
2,450
2,450
102,500
90,000
82,328
30,000
30,000
30,000
90,919
89,880
96,375
96,375
96,375
96,375
4,846
27,207
25,499
25,499
25,499
25,499
-
10,360
12,335
12,335
12,335
12,335
8,842
3,701
9,735
9,735
9,735
9,735
-
500
500
500
500
500
8,244
5,975
11,055
11,055
11,055
11,055
2,173
5,000
2,303
2,303
2,303
2,303
305
2,500
325
325
325
325
-
135
-
1,656
1,410
1,705
1,705
1,705
1,705
1,090
500
1,155
1,155
1,155
1,155
75
-
13,565
4,190
3,810
3,810
3,810
3,810
1,329
1,500
1,410
1,410
1,410
1,410
-
30,000
-
-
30,628
-
11,283
-
-
317,000
317,000
317,000
317,000
234,800
152,800
7,000
7,000
7,000
7,000
7,000
7,000
1,142,826
1,1 92,578
1,157,774
1,098,912
1,016,712
934,712
2,651,317
2,926,033
2,903,272
2,816,272
2,732272
2,650,272
Reference: Parks & Recreation
Account Mask:
001.076.*
Column 3:
2009
2010 Council
2011
3% 6% 9 %
Actual
Approved
Proposed
Reduction Reduction Reduction
Budaet
P &R Administration
001.076,000.576.10.10.00
Salaries & Wages
131,202
137,030
150,484
001.076.000.576.10.10.01
Temporary/Seasonal Wages
2,299
2,000
-
001.076.000.576.10.10.99
Overtime
140
-
-
001.076.000.576.10.20.00
Employee Benefits
38,578
41,544
51,795
001.076.000.576.10.20.01
Temporary/Seasonal Benefits
188
130
-
001.076.000.576.10.20.99
Employee Benefits
1
-
-
001.076.000.576.10.31.01
Office & Operating Supplies
2,454
2,700
2,700
001.076.000.576.10.31.03
Publications
-
200
200
001.076.000.576.10.31.07
Clothing & Uniforms
34
200
200
001.076.000.576.10.31.08
Repair & Maintenance Supplies
12
5,000
5,000
(2,500) (2,500) (2,500)
001.076.000.576.10.32.01
Gas, Oil, Tires
1,916
6
3,000
001.076.000.576.10.35.01
Small Tools & Minor Equipment
3,194
5,000
5,000
001.076.000.576.10.41.03
ITSupport
905
4,800
3,500
001.076.000.576.10.41.05
Professional Services
-
10,000
10,000
(5,000) (5,000) (5,000)
001.076.000.576.10.42.01
Postage
-
700
1,000
001.076.000.576.10.42.02
Telephone Services
541
300
500
001.076.000.576.10.42.03
Cell Phones
-
300
-
001.076.000.576.10.43.01
Travel /Mileage
847
3,000
2,500
001.076.000.576.10.44.01
Advertising
1,948
1,000
1,000
001.076,000.576.10.48.00
Equipment Rental Maintenance - Contracted
-
-
-
001.076.000.576.10.48.01
Equipment Repair & Maint
92
-
-
001.076.000.576.10.48.02
Copier Maintenance
2,173
2,000
2,500
001.076.000.576.10.48.03
Software Licenses and Maint
111
2,500
3,000
001.076.000.576.10.49.01
Subscriptions
172
500
250
001.076.000.576.10.49.02
Memberships
763
1,200
500
001.076.000.576.10.49.03
Printing & Binding
165
400
500
001.076.000.576.10.49.04
Registrations
469
-
-
001.076.000.576.10.49.06
Miscellaneous Services
902
1,000
1,000
001.076.000.576.10.49.07
Training
3
001.076.000.576.10.51.02
Stormwater Fees
8,796
10,0
10,000
Total Admin
198,281
237,9
254,629
(7 (7,500) (7,500)
P & R Maintenance
001.076.300.576.8031.08
Repair & Maintenance Supplies
267
40,000
50,000
(10,000) (10,000) (10,000)
001.076.300.576.80.35.01
Small Tools & Minor Equipment
-
2,500
5,500
001.076.300.576.80.41.05
Parks Maintenance Contract
653,199
634,742
612,000
(5,000) (5,000) (5,000)
Reference: Parks & Recreation
001.076.300.576.80.41.06
Centennial Trail Maintenance
24,710
-
001.076.300.576.80.44.02
Legal Notices
128
-
001.076.300.576.80.47.01
Electricity
8,758
18,000
15,000
001.076.300.576.80.47.02
Water
13,121
17,000
18,000
001.076.300.576.80.47.03
Sewer
14,762
7,500
14,000
001.076.300.576.80.49.01
Subscriptions
(288)
-
-
001.076.300.576.80.49.06
Miscellaneous Services
11,625
2,000
2,000
001.076.300.576.80.53.01
Taxes and Assessments
-
3,200
3,200
Total Maintenance
701,571
749,6
719,700
(15,000) (15,000) (15,000)
P & R Recreation 301
001.076.301.574.10.10.00
Salaries & Wages
52,868
55,830
69,103
001.076.301.574.10.20.00
Employee Benefits
20,070
21,712
25,585
001.076.301.574.20.10.01
Temporary /Seasonal Wages
51,470
50,381
50,000
(4,000) (5,000) (5,000)
001.076.301.574.20.10.99
Overtime
254
500
-
001.076.301.574.20.20.01
Temporary /Seasonal Benefits
4,545
3,989
4,677
001.076.301.574.20.20.99
Employee Benefits
19
40
-
001.076.301.574.20.31.01
Office & Operating Supplies
2,156
8,700
8,750
(477) (477) (477)
001.076.301.574.20.31.03
Publications
196
-
-
001.076.301.574.20.31.05
Meeting Supplies
-
40
-
001.076.301.574.20.31.06
Safety Equipment
237
450
450
(80) (80) (80)
001.076.301.574.20.31.07
Clothing & Uniforms
1,588
2,000
2,000
001.076.301.574.20.35.01
Small Tools & Equipment
-
300
300
001.076.301.574.20.41.05
Professional Services
19,149
25,000
24,800
(300) (300) (300)
001.076.301.574.20.42.01
Postage
870
3,000
3,000
001.076.301.574.20.42.03
Cell Phones
-
1,500
1,500
001.076.301.574.20.43.01
Travel /Mileage
117
2,000
1,650
001.076.301.574.20.44.01
Advertising
9,428
12,600
12,600
001.076.301.574.20.45.02
Equipment & Vehicle Rental
73
-
-
001.076.301.574.20.47.01
Electricity
-
805
001.076.301.574.20.47.02
Water
1,197
-
001.076.301.574.20.48.00
Equipment Rental Maintenance- Contracted
-
11,900
11,900
001.076.301.574.20.48.02
Copier Maintenance
2,173
3,400
3,400
001.076.301.574.20.48.03
Software Licenses and Maintenance
111
3,600
3,600
001.076.301.574.20.49.02
Memberships
216
500
500
001.076.301.574.20.49.03
Printing & Binding
1,001
3,000
3,000
001.076.301.574.20.49.06
Miscellaneous Services
8,457
17,200
17,200
(780) (1,580) (1,580)
001.076.301374.20.49.07
Training
314
650
650
001.076.301.586.10.01.00
State Remittance - Leasehold Excise Tax
5,906
5,952
6,000
001.076.301.594.79.64.02
Computer Software /Hardware
-
1,600
1,600
Total Recreation
181,218
237,8
252,266
(5,637) (7,437) (7,437)
P & R Aquatics 302
001.076.302.576.20.31.01
Office & Operating Supplies
837
500
500
001.076.302.576.20.35.01
Small Tools & Equipment
2,500
001.076.301576.20.41.01
Merchant Charges (Bankcard Fees)
877
2,000
2,000
001.076.302.576.20.41.05
Professional Services
298,071
366,800
370,000
Reference: Parks & Recreation
001.076.302.576.20.42.02
Telephone Service
3,923
3,750
3,750
001.076.302.576.20.44.01
Advertising
202
1,500
1,500
001.076,302.576.20.47.01
Electricity
31,575
30,000
30,000
001.076.302.576.20.47.02
Water
7,997
12,000
12,000
001.076.302.576.20.47.03
Sewer
4,595
3,000
3,000
001.076.302.576.20.48.01
Equipment Repair & Maintenance
-
500
1,500
001.076.302.576.20.49.03
Printing & Binding
703
1,500
1,500
001.076.302.576.20.49.06
Miscellaneous Services
1,290
1,000
1,000
001.076.302.576.20.53.01
Taxes and Assessments
2,448
-
-
Total Aquatics
352,5
422,550
429,250 0 0 0
P & R Senior Center 304
001.076.304.575.50.10.00
Salaries & Wages
51,853
53,703
58,935
001.076.304.575.50,10.01
Temporary/Seasonal Wages
-
400
400
001.076.304.575.50.10.99
Overtime
73
500
500
001.076.304.575.50.20.00
Employee Benefits
13,843
15,300
15,118
001.076.304.575.50.31.01
Office & Operating Supplies
358
4,000
1,000
001.076304.575.50.31:03
Publications
-
100
100
001.076.304.575.50.31.08
Repair & Maintenance Supplies
-
500
-
001.076.304.575.50.35.01
Small Tools & Minor Equipment
2,257
2,000
4,000
001.076.304.575.50.42.01
Postage
-
250
250
001.076.304.575.50.43.01
Travel /Mileage
-
500
500
001.076.304.575.50.44.01
Advertising
470
1,000
1,000
001.076.304.575.50.47.01
Electricity
6
-
-
001.076.304.575.50.48.01
Equipment Repair & Maintenance
-
350
1,000
001.076.304.575.50.48.02
Copier Maintenance
2,173
500
500
001.076.304.575.50.48.03
Software Licenses and Maintenance
-
1,700
1,700
001.076.304.575.50.49.02
Memberships
40
50
100
001.076.304.575.50.49.03
Printing & Binding
-
100
-
001.076.304.575.50.49.04
Registrations
-
450
450
001.076.304.575.50.49.06
Miscellaneous Services
3,410
3,000
3,000
001.076.304.575.50.49.07
Training
420
400
400
001.076.304.594.73.64.02
Computer Software /Hardware
-
700
700
Total Senior Center
74,9
85,5
89 ,653 0 0 0
P & R CenterPlace 305
001.076.305.575.50.10.00
Salaries & Wages
194,401
203,388
223,366
001.076.305.575.50.10.99
Overtime
2,020
3,000
-
001.076.305.575.50.20.00
Employee Benefits
87
98,314
89,844
001.076.305.575.50.20.99
Employee Benefits
23
-
-
001.076.305.574.20.10.01
Temporary /Seasonal Wages
35,791
50,000
50,000
001.076.305.574.20.10.99
Overtime
239
-
-
001.076.305574.20.20.00
Employee Benefits
521
-
-
001.076.305,574.20.20.01
Temporary /Seasonal Benefits
2,595
3,873
3,873
001.076.305.574.20.20.99
Employee Benefits
16
-
-
001.076.305.575.50.31.01
Office & Operating Supplies
7,467
9,380
7,911
001.076.305.575.50.31.04
Operating Supplies - Linens
14,557
22,050
17,115
Reference: Parks & Recreation
00 1. 07 6.3 05.57 5.50.3 1.05
Meeting Supplies
2,463
3,000
2,710
001.076.305.575.50.31.06
Safety Equipment
-
1,000
2,700
001.076.305.575.50.31.07
Clothing & Uniforms
1,095
1,000
2,066
001.076.305.575.50.31.08
Repair & Maintenance Supplies
8,307
9,420
9,200
001.076.305.575.50.31.09
Janitorial supplies
13,616
15,400
16,000
001.076.305.575.50.32.01
Gas, Oil, & Tires
-
1,000
-
001.076.305.575.50.35.01
Small Tools & Minor Equipment
11,348
28,290
13,250
001.076.305:575.50.36.01
Non Capital Office Furniture & Equipment
8,954
-
-
001.076.305.575.50.36.03
Non - Capital Signage & Marquees
7,523
-
-
001.076.305.575.50.41.01
Merchant Charges(Bankcard Fees)
5,790
1,500
6,000
001.076.305.575.50.41.03
IT Support
-
2,500
-
001.076.305.575.50.41.05
Professional Services
14,558
24,050
11,060
001.076.305.575.50.41.06
Janitorial services
92,570
94,409
98,125
(6,535) (6,535) (6,535)
001.076.305.575.50.42.01
Postage
3,764
5,200
4,000
001.076.305.575.50.42.02
Telephone Service
22,325
12,146
23,665
001.076.305.575.50.42.03
Cell Phones
2,395
2,800
1,905
001.076.305.575.50.43.01
Travel /Mileage
1,065
4,000
2,450
001.076.305.575.50.44.01
Advertising
102,500
90,000
82,328
(52,328) (52,328) (52,328)
001.076.305.575.50.47.01
Electricity
90,919
89,880
96,375
001.076.305.575.50.47.02
Water
4,846
27,207
25,499
001.076.305.575.50.47.03
Sewer
-
10,360
12,335
001.076.305.575.50.47.04
Waste Disposal
8,842
3,701
9,735
001.076.305.575.50.48.00
Equipment Rental Maintenance- Contracted
-
500
500
001.076.305.575.50.48.01
Equipment Repair & Maintenance
8,244
5,975
11,055
001.076.305.575.50.48.02
Copier Maintenance
2,173
5,000
2,303
001.076.305.575.50.48.03
Software Licenses and Maintenance
305
2,500
325
001.076.305.575.50.49.01
Subscriptions
-
135
-
001.076.305.575.50.49.02
Memberships
1,656
1,410
1,705
001.076.305.575.50.49.03
Printing & Binding
1,090
500
1,155
001.076.305.575.50.49.05
Filing & Recording Fees
75
-
001.076.305.575.50.49.06
Miscellaneous Services
13,565
4,190
3,810
001.076.305.575.50.49.07
Training
1,329
1,500
1,410
001.076.305.594.73.64.02
Computer Software /Hardware
-
30,000
-
001.076.305.594.73.64.05
Presentation System for Great Room
30,628
-
001.076.305.594.73.64.06
Signage- Electric Marquees
-
001.076.305.594.73.64.07
Update Sound System in Great Rm
11,283
-
-
001.076.305.597.50.95.01
Building Costs
317,000
317,000
317,000
(82,200) (164,200)
001.076.305.597.50.95.02
Vehicle Replacement Costs
7,000
7,000
7,000
1,142,826
1,1 92,578
1,157,774
(58,863) (141,063) (223,063)
P & R Department Grand Total :
2,651,317
2,9o3,272
(87,000) (171,000) (253,000)
2,926,o33
Reference: 032- Public Works Dept. Streets
Account Mask: 101.042.*
Account Number & Title
Salaries & Wages
Overtime
Employee Benefits
Employee Benefits
Operating Supplies
Gas, Oil, & Tires
Maintenance (3 vehicles x $150/m)
Misc. tires and Repairs
Small Tools & Minor Equipment
Repair & Maintenance Supplies
Engineering & Architectural
County Engineering Contract
Unanticipated
Bridge Engineering Repair
Street Master Plan TP
Street Master Plan Pavement Mgmt
Professional Services
Telephone Service
Columbia Fiber for Traffic Engineer
Unanticipated rate increase
C - 11119iT0=2 -
3 Cell Phones
Waste Disposal
Travel /Mileage
Airfare ($250 x 4)
Car Rental ($150 x 4)
Lodging and Meals ($200 x 4 x 2 nights)
Misc Training in area(4 x $125)
Class Fees ($300 x 8)
Unanticipated
Contract street maintenance
Sweeping
Street Maintenance Contract
Brush and Tree Clearing from County
Emergency Callout
ProCare Landscapi
Misc Services
7,000
1,000
25,000
50,000
50,000
100,000
100.000
1,080
192
1,500
1,000
600
1,600
500
2,400
900
19200
1545119
52700
51970
25000
10000
2011 Proposed
Budget with 3%
Reduction
Winter Snow Services 787,500
Reference: 032- Public Works Dept. Streets
Copier Maintenance 500
Utility Services -
Street Lighting 380,000
Water & Sprinkler 20,000
IT Support 2,180
Training -
Memberships 3,180
Various Ecology, Flagging, Etc. 1000
Inland Empire Utility Dues f 1000
2 ITE memberships k 500j�
ASCE membership 300
Unanticipated 380;
Registrations
2 PE Licenses ($136 x 2)
1 PTOE License
Street Maintenance - County
WSDOT Maintenance Contract
Signal Illumination
Roadway Maintenance
Misc. Unanticipated work
Bridge /Street Maintenance
ADA STUDY
Facilities Operating Rent & Leases Bldg
Interfu Loan Repaym
Building and Structures
Office Furniture & Equipment
Transportation
ENERGY GRANT
Capital Equipment
Workstation Costs
0
572
682,000
s 265,000
450,000
-
32,500
45,000
-
-
-
272
300
55,531
207,000
2469
I
- -.�
-
1,504
44,600
25,000
8,300
-
-
- -
-
-
-
-
-
9,100
-
-
Inter Transfer - SRTC Memb
Transf to General Fund - OH v
Transfer to: Trails & Paths Fund
Salaries & Wages
Employee Benefits - — -- -- -- - - -- -� - - -_ _ -- -
Salaries & Wages
Overtime —� -- -
Employee Benefits
Professional Svcs - Construction
Traffic Control Devices
Salaries & Wages
Employee Benefits
Vehicle Usage Costs
Traffic Control Devices
Professional Services
- - --
e
5,294,858
Account Number & Title
71.042.000.542.10.10.00 Salaries & Wages
101.042.000.542.10.10.99 Overtime
101.042.000.542.10.20.00 Employee Benefits
101.042.000.542.10.20.99 Employee Benefits
101.042.000.542.10.31.04 Operating Supplies
101.042.000.542.10.32.01 Gas, Oil, & Tires
101.042.000.542.10.35.01 Small Tools & Minor Equipment
101.042.000.542.30.31.08 Repair & Maintenance Supplies
101.042.000.542.10.41.02 Engineering &Architectural
101.042.000.542.10.41.05 Professional Services
101.042.000.542.10.42.02 Telephone Service
101.042.000.542.10.42.03 Cell Phones
101.042.000.542.10.47.04 Waste Disposal
101.042.000.542.20.43.01 Travel /Mileage
101.042.000.542.30.41.10 Contract street maintenance
101.042.000.542.30.41.12 Winter Snow Services
101.042.000.542.10.48.02 Copier Maintenance
101.042.000.542.30.41.47 Utility Services
101.042.000.542.63.47.01 Street Lighting
101.042.000.542.63.47.02 Water & Sprinkler
101.042.000.542.90.41.00 IT Support
101.042.000.542.90.43.00 Training
101.042.000.542.90.49.00 Memberships
101.042.000.542.90.49.01 Registrations
101.042.000.542.30.51.01 Street Maintenance - County
01.042.000.542.30.51.02 WSDOT Maintenance Contract
101.042.000.542.50.48.01 Bridge /Street Maintenance
101.042.000.542.61.49.00 ADA STUDY
101.042.000.543.66.45.50 Facilities Operating Rent & Leases Bldg
101.042.000.581.20.79.01 Interfund Loan Repayment
101.042.000.594.21.62.00 Building and Structures
101.042.000.594.42.64.01 Office Furniture & Equipment
101.042.000.594.42.64.03 Transportation
101.042.000.594.42.64.06 ENERGY GRANT
101.042.000.594.42.64.07 Capital Equipment
101.042.000.542.10.95.01 Workstation Costs
101.042.000.597.43.95.01 Interfund Transfer - SRTC Membership
101.042.000.597.43.95.03 Transfer to General Fund - OH
101.042.000.597.95.63.00 Transfer to: Trails & Paths Fund
101.042.000.597.42.00.01 IF Transf: to General Fund
101.042.132.542. 10. 10.00 Salaries & Wages
101.042.132.542.10.20.00 Employee Benefits
101.042.132.542.30.10.00 Salaries & Wages
101.042.132.542.30.10.99 Overtime
101.042.132.542.30.20.00 Employee Benefits
101.042.132.542.30.41.13 Professional Svcs - Construction
101.042.133.595.64.63.03 Traffic Control Devices
101.042.135.595.64.10.00 Salaries & Wages
101.042.135.595.64.20.00 Employee Benefits
101.042.000.542.10.95.02 Vehicle Usage Costs
101.042.135.595.64.63.03 Traffic Control Devices
101.042.138.543.20.40.00 Professional Services
101.042.000.542.00.00.01 Ending Fund Balance
Total :
101 - Street Fund
2009
2010
2011
3%
6%
9%
Actuals
Council
Propsed
Reduction
Reduction
Reduction
Approved
Budget
254,927
331,868
342,405
314,905
314,905
314,905
3,849
-
-
-
-
-
B7,033
124, 000
122,557
110,557
110,557
110,557
30
-
-
-
-
-
1,771
1,200
1,200
1,200
1,200
1,200
11,382
8,000
8,000
8,000
8,000
8,000
16,099
20,000
20,000
20,000
20,000
20,000
16,687
40,000
43,000
43,000
43,000
43,000
277,244
325,000
325,000
325,000
325,000
225,000
12,563
-
-
-
-
-
1,106
1,272
1,272
1,272
1,272
1,272
5,909
1,500
1.500
1,500
1,500
1,500
1,302
1,500
1.500
1,500
1,500
1,500
1,247
7,000
7,000
7,000
7,000
7,000
1,274,947
1,533, 988
1,703,988
1,703,988
1,603,988
1,553,988
336,343
720,000
920,000
787,500
737,500
737,500
-
500
500
500
500
500
1,055
-
-
-
-
-
392,534
380,000
380,000
380,000
380,000
380,000
17,195
20,000
20,000
20,000
20,000
20,000
200
2,180
2,180
2,180
2,180
2,180
1,035
-
-
-
-
-
2,147
3,180
3,180
3,180
3,180
3,180
286
572
572
572
572
572
1,299,120
682,000
682,000
682,000
682,000
682,000
188,479
265,000
265,000
265,000
265,000
265,000
-
450,000
450,000
450,000
450,000
450,000
150,000
-
-
-
-
65,000
32,500
32,500
32,500
32,500
150,000
-
50,000
50,000
45,000
30,000
20,000
155,720
-
-
712,050
-
47,685
-
-
-
-
-
1,504
1,504
1,504
1,504
1,504
34,300
44,600
44,600
44,600
44,600
44,600
25,000
25,000
25,000
25,000
25,000
25,000
8,300
8,300
8,300
8,300
8,300
355,000
1,582
-
-
-
-
-
673
1,053
359
187
73,888
562
89
31
-
-
-
-
-
-
9,100
9,100
9,100
9,100
9,100
2,477
-
-
-
-
9,767
-
1,264,736
4,912,863
7,399,050
5,471,858
_
5,294,858
5,129,858
4,969,858
U')
Account Number & Title
101.042.000.542.10.10.00 Salaries & Wages
101.042.000.542.10.10.99 Overtime
101.042.000.542.10.20.00 Employee Benefits
101.042.000.542.10.20.99 Employee Benefits
101.042.000.542.10.31.04 Operating Supplies
101.042.000.542.10.32.01 Gas, Oil, & Tires
101.042.000.542.10.35.01 Small Tools & Minor Equipment
101.042.000.542.30.31.08 Repair & Maintenance Supplies
101.042.000.542.10.41.02 Engineering & Architectural
101.042.000.542.10.41.05 Professional Services
101.042.000.542.10.42.02 Telephone Service
101.042.000.542.10.42.03 Cell Phones
101.042.000.542.10.47.04 Waste Disposal
101.042.000.542.20.43.01 Travel /Mileage
101.042.000.542.30.41.10 Contract street maintenance
101.042.000.542.30.41.12 Winter Snow Services
101.042.000.542.10.48.02 Copier Maintenance
101.042.000.542.30.41.47 Utility Services
101.042.000.542.63.47.01 Street Lighting
101.042.000.542.63.47.02 Water & Sprinkler
101.042.000.542.90.41.00 IT Support
101.042.000.542.90.43.00 Training
101.042.000.542.90.49.00 Memberships
101.042.000.542.90.49.01 Registrations
101.042.000.542.30.51.01 Street Maintenance- County
101.042.000.542.30.51.02 WSDOT Maintenance Contract
101.042.000.542.50.48.01 Bridge /Street Maintenance
101.042.000.542.61.49.00 ADA STUDY
101.042.000.543.66.45.50 Facilities Operating Rent & Leases Bldg
101.042.000.581.20.79.01 Interfund Loan Repayment
101.042.000.594.21.62.00 Building and Structures
101.042.000.594.42.64.01 Office Furniture & Equipment
101.042.000.594.42.64.03 Transportation
101.042.000.594.42.64.06 ENERGY GRANT
101.042.000.594.42.64.07 Capital Equipment
101.042.000.542.10.95.01 Workstation Costs
101.042.000.597.43.95.01 Interfund Transfer - SRTC Membership
101.042.000.597.43.95.03 Transfer to General Fund - OH
101.042.000.597.95.63.00 Transfer to: Trails & Paths Fund
101.042.000.597.42.00.01 IF Transf: to General Fund
101.042.132.642.% 10.00 Salaries & Wages
101.042.132.542.10.20.00 Employee Benefits
101.042.132.542.30.10.00 Salaries & Wages
101.042.132.542.30.10.99 Overtime
101.042.132.542.30.20.00 Employee Benefits
101.042.132.542.30.41.13 Professional Svcs - Construction
101.042.133.595.64.63.03 Traffic Control Devices
101.042.135.595.64.10.00 Salaries & Wages
101.042.135.595.64.20.00 Employee Benefits
101.042.000.542.10.95.02 Vehicle Usage Costs
101.042.135.595.64.63.03 Traffic Control Devices
101.042.138.543.20.40.00 Professional Services
101.042.000.542.00.00.01 Ending Fund Balance
Total:
101 - Street Fund
2009
2010
2011
3%
6%
9%
Actuals
Council
Propsed
Reduction
Reduction
Reduction
Approved
Budget
254,927
331,868
342,405
(27,500)
(27,500)
(27,500)
3,849
-
-
87,033
124,000
122,557
(12,000)
(12,000)
(12,000)
30
-
-
1,771
1,200
1,200
11,382
8,000
8,000
16,099
20,000
20,000
16,687
40,000
43,000
277,244
325,000
325,000
(100,000)
12,563
-
-
1,106
1,272
1,272
5,909
1,500
1,500
1,302
1,500
1,500
1,247
7,000
7,000
1,274,947
1,533,988
1,703,988
(100,000)
(150,000)
336,343
720,000
920,000
(132,500)
(182,500)
(182,500)
-
500
500
1,055
-
-
392,534
380,000
380,000
17,195
20,000
20,000
200
2,180
2,180
1,035
-
-
2,147
3,180
3,180
286
572
572
1,299,120
682,000
682,000
188,479
265,000
265,000
-
450,000
450,000
150,000
-
65,000
32,500
150,000
-
50,000
50,000
(5,000)
(20,000)
(30,000)
155,720
-
-
712,050
47,685
-
-
1,504
1,504
34,300
44,600
44,600
25,000
25,000
25,000
-
8,300
8,300
355,000
1,582
-
-
673
1.053
359
187
73,888
562
89
31
-
-
-
9,100
9,100
2,477
-
-
9,767
-
-
1,264,736
4,912,863
7,399,050
5,471,858
(177,000)
(342,000)
(502,000)
b(
GENERAL GOVERNMENT DETAILS
TITLE
2011 Proposed
Budget with 3%
Reduction
Contingency
377,750
Employee Recognition & Safety Program
8,000
Bicycle helmets $3,500, 1st aid kits $2,500,
recognition dinner $2,000
Office & Operating Supplies
20,000
Papers, pens, notebooks
Election Costs - City Share
30,000
Accounting & Auditing
95,000
State auditor $70,000 & outside help $25,000
Postage
20,000
Telephone /DSL Service
25,000
Telephone, internet access
City Wide Records Management
100,000
Scanners, part time help
City Hall Rent
465,000
Facility Repairs & Maintenance
5,000
Equipment Repair & Maintenance
30,000
Misc costs for repair & maint.
IT Support
160,000
Network assistance
Software Licenses & Maintenance
100,000
Maintenance agreement as needed
Non Capital Computer Software /Hardware
65,000
Chairs, small tools
Minor addition to rental space
Printing & Binding
5,000
Registrations
2,000
Miscellaneous Services
15,000
Other City costs
Merchant Charges (Bankcard Fees)
25,000
Bank & charge card fees
Vehicle Rental
12,000
Rental cars for summer
General Operating Leases: Computer
60,000
Leased hardware
Economic Development -Site Selector
15,000
Professional Services - Economic Devel.
114,000
Professional Services - Social Services
45,000
Outside Agencies
City Economic Development
3,000
Professional Services - Project Access
-
Alcohol Treatment
23,000
ENERGY CONSERVATION IMPROVEMENT
50,000
Required by law
Other governmental services
5,000
Taxes and assessments
7,000
Voter Registration
62,000
Spokane County Air Pollution Authority
117,000
Memberships - SRTC
-
Copy Machine
20,000
Purchase of machine
Interfund Transfer to Parks Capital Fund
100,000
Interfund Risk Management Payment
319,000
Liability & fire insurance
2,499,750
7/8/2010 10:30 AM
Account Number
GENERAL GOVERNMENT
TITLE
2009
Actual
2010
Budget
2011
Proposed
Budget
3%
Reduction
6%
Reduction
9%
Reduction
000.508.80.00.01
Reserve for Revenue Adjustments
192,000
-
-
-
000.508.80.00.03
Contingency
-
500,000
472,750
377,750
355,750
260,750
000.517.90.20.01
Employee Recognition & Safety Program
4,192
10,000
8,000
8,000
8,000
8,000
000.514.81.31.02
Business Registrations
1,136
5,000
-
-
-
-
000.517.90.31.04
Employee Recognition- Operating Supplies
1,255
-
000.518.85.35.01
Small Tools & Minor Equipment
22,256
60,000
000.518.85.36.01
Non Capital Office Furniture & Equipment
3,041
000.518.90.31.01
Office Supplies
7,359
11,000
000.518.90.32.01
Gas, Oil, & Tires
106
4,000
-
-
-
-
000.519.60.31.01
Office & Operating Supplies
13,222
15,000
20,000
20,000
20,000
20,000
000.511.70.41.05
Election Costs
26,843
80,000
30,000
30,000
30,000
30,000
000.514.23.41.01
Accounting & Auditing
90,135
130,000
95,000
95,000
95,000
95,000
000.514.41.49.01
Penalty & Interest Quarterly Tax returns
79
-
-
-
-
-
000.518.10.42.01
Postage
18,886
18,000
20,000
20,000
20,000
20,000
000.518.10.42.02
Telephone /DSL Service
21,985
45,000
25,000
25,000
25,000
25,000
000,518 10.44.01
Advertising
268
30,000
-
-
-
-
000.518,10.49.00
City Wide Records Management
93,624
300,000
100,000
100,000
55,000
55,000
000.518.20.45.01
City Hall Rent
451,268
462,000
465,000
465,000
465,000
465,000
000.518.30.48.01
Facility Repairs & Maintenance
960
5,000
5,000
5,000
5,000
5,000
000.518.75.48.01
Equipment Repair & Maintenance
30,289
5,000
30,000
30,000
30,000
30,000
000.518.85.41.03
IT Support
152,239
100,000
160,000
160,000
160,000
160,000
000.518.85.48.03
Software Licenses & Maintenance
98,753
44,500
100,000
100,000
100,000
100,000
000.518.85.48.04
Non Capital Computer Software /Hardware
40,229
-
65,000
65,000
65,000
65,000
000.518.90.49.03
Printing & Binding
1,632
7,500
5,000
5,000
5,000
5,000
000.518.90.49.04
Registrations
1,700
-
2,000
2,000
2,000
2,000
000.518.90.49.06
Miscellaneous Services
3,583
20,000
15,000
15,000
15,000
15,000
000.519.90.41.01
Merchant Charges (Bankcard Fees)
12,451
-
25,000
25,000
25,000
25,000
000.519.90.42.04
Web Site Services
-
10,000
-
-
-
-
000.519.90.49.22
Missing Deposits
8,673
-
-
-
-
000.548.66.45.01
Vehicle Rental
10,106
10,000
12,000
12,000
12,000
12,000
000.548.66.45.05
General Operating Leases: Computer
26,159
33,000
60,000
60,000
60,000
60,000
000.550.00.41.00
Economic Development -Site Selector
7,580
15,000
15,000
15,000
15,000
15,000
000.550.00.41.05
Professional Services - Economic Devel.
93,000
80,000
114,000
114,000
114,000
114,000
000.560.10.41.05
Professional Services- Social Services
27,074
62,500
45,000
45,000
45,000
45,000
000.550.00.44.01
City Economic Development
1,625
10,000
3,000
3,000
3,000
3,000
000.558.70.41.05
Community Survey
3,950
10,000
-
-
-
-
000.560.00.41.05
Professional Services - Project Access
15,000
-
-
-
-
000.566.10:41.05
Alcohol Treatment
21,002
26,000
23,000
23,000
23,000
23,000
000.594.40.48.02
ENERGY CONSERVATION IMPROVEMENT
-
111,350
50,000
50,000
50,000
50,000
000.594.40.49.02
ADA INVENTORY
-
50,000
-
-
-
-
000.514.81.51.06
Other governmental services
1,520
-
5,000
5,000
5,000
5,000
000.519.90.53.01
Taxes and assessments
6,588
-
7,000
7,000
7,000
7,000
000.524.14.51.03
Voter Registration
61,687
60,000
62,000
62,000
62,000
62,000
000.531.70.51.01
Spokane County Air Pollution Authority
115,998
120,000
117,000
117,000
117,000
117,000
000.543.10.51.02
Memberships - $RTC
34,300
34,300
-
-
-
-
000.597.19.00.03
Interfund Transfer to Winter Weather
355,000
-
000.597.76.55.01
IF transfer to Parks Capital Fund
70,000
-
000.594.18.62.01
Leasehold improvements
-
12,000
-
-
-
-
000.594.18.64.00
Copy Machine
25,906
40,000
20,000
20,000
15,000
15,000
000.594.18.64.01
Office Furniture & Equipment
-
25,000
-
-
-
-
000.594.18.64.02
Computer Software /Hardware
-
100,000
-
-
-
-
000.597.76.65.01
Interfund Transfer to Parks Capital Fund
53,000
-
100,000
100,000
77,000
77,000
000.597.63.94.01
Interfund Transfer: Capital Projects
-
100,000
-
-
-
-
000.597.63.96.01
Interfund Risk Management Payment
230,000
275,000
319,000
319,000
319,000
319,000
2.265,659
3,228.150
2,594,750
2,499,750
2,404,750
2,309,750
1.09 GENERAL GOVERNMENT REDUCTION
Account Number 2009 2010
TITLE Actual Budget
000.508.80.00.01
000.508.80.00.03
000.517.90.20.01
000.514.81.31.02
000.517.90.31.04
000.518.85.35,01
000.518.85.36.01
000.518.90.31.01
000.518.90.32.01
000.519.60.31.01
000.511.70.41.05
000.514.23.41.01
000.514.41.49.01
000.518.10.42.01
000.518.10.42.02
000.518.10.44.01
000.518.10.49.00
000.51 8.20.45.01
000.518.30.48, 01
000.518.75.48.01
000.518.85.41.03
000.518.85.48.03
000.518.85.48.04
000.518.90.49.03
000.518.90.49.04
000.518.90.49.06
000.519.90.41.01
000.519.90.42.04
000.519.90.49.22
000.548.66.45.01
000.548.66.45.05
000.550.00.41.00
000.550.00.41.05
000.560.10.41.05
000.550.00.44.01
000.558.70.41.05
000.560.00.41.05
000.566.10.41.05
000.594.40.48.02
000.594.40.49.02
000.514.81.51.06
000.519.90.53.01
000.524.14.51.03
000.531.70.51.01
000.543,10.51.02
000.597.19.00.03
000.597.76.55.01
000.594.18.62.01
000.594.18.64.00
000.594.18.64.01
000.594.18.64.02
000.597.76.65.01
000.597.63.94.01
000.597.63.96.01
Reserve for Revenue Adjustments
93,000
192,000
Contingency
Professional Services - Social Services
500,000
Employee Recognition & Safety Program
4,192
10,000
Business Registrations
1,136
5,000
Employee Recognition - Operating Supplies
1,255
-
Small Tools & Minor Equipment
22,256
60,000
Non Capital Office Furniture & Equipment
3
-
Office Supplies
7,359
11,000
Gas, Oil, & Tires
106
4,000
Office & Operating Supplies
13,222
15,000
Election Costs
26,843
80,000
Accounting & Auditing
90,135
130,000
Penalty & Interest Quarterly Tax returns
79
-
Postage
18,886
18,000
Telephone /DSL Service
21,985
45,000
Advertising
268
30,000
City Wide Records Management
93,624
300,000
City Hall Rent
451,268
462,000
Facility Repairs & Maintenance
960
5,000
Equipment Repair & Maintenance
30,289
5,000
IT Support
152,239
100,000
Software Licenses & Maintenance
98,753
44,500
Non Capital Computer Software /Hardware
40,229
-
Printing & Binding
1,632
7,500
Registrations
1,700
-
Miscellaneous Services
3,583
20,000
Merchant Charges (Bankcard Fees)
12,451
-
Web Site Services
-
10,000
Missing Deposits
8,673
275,000
Vehicle Rental
10,106
10,000
General Operating Leases: Computer
26,159
33,000
Economic Development -Site Selector
7,580
15,000
2011 3% 6% 9%
Proposed Reduction Reduction Reduction
Budget
472,750 (95,000) (22,000) (95,000)
8,000
20,000
30,000
95,000
20,000
25,000
100,000 (45,000)
465,000
5,000
30,000
160,000
100,000
65,000
5,000
2,000
15,000 -
25,000
12,000
60,000
15,000
114 000
Professional Services - Economic Devel.
93,000
80,000
- - -
Professional Services - Social Services
27,074
62,500
45,000
City Economic Development
1,625
10,000
3,000
Community Survey
3,950
10,000
-
Professional Services - Project Access
15,000
-
-
Alcohol Treatment
21,002
26,000
23,000
ENERGY CONSERVATION IMPROVEMENT
-
111,350
50,000
ADA INVENTORY
-
50,000
-
Other governmental services
1,520
-
5,000
Taxes and assessments
6,588
-
7,000
Voter Registration
61,687
60,000
62,000
Spokane County Air Pollution Authority
115,998
120,000
117,000
Memberships - SRTC
34,300
34,300
-
Interfund Transfer to Winter Weather
355,000
-
IF transfer to Parks Capital Fund
70,000
-
Leasehold Improvements
-
12,000
-
Copy Machine
25,906
40,000
20,000 (5,000)
Office Furniture & Equipment
-
25,000
-
Computer Software /Hardware
-
100,000
-
Interfund Transfer to Parks Capital Fund
53,000
-
100,000 (23,000)
Interfund Transfer: Capital Projects
-
100,000
-
Interfund Risk Management Payment
230,000
275,000
319,000 -
2,265,659
3,228,150
2,594,750 (95,000) (95,000) (95,0001
7/8/2010 10:30 AM
Reference: 032- Public Works Dept. Stormwater
Account Mask: 402.402.*
Account Number & Title 2011 Proposed
Budget with 3%
Salaries & Wages
€ 355,651
Overtime
=
Employee Benefits
134,483
Employee Benefits
650,000
Publications
1,100
Operating Supplies
f - 4,240
Safety Equipment
2,200
C
Gas, Oil, &Tires
15,560
Professional Services
t
148,500
Private stormwater maintenance
1,150,000
Sweeping
650,000
Street Repair and Maintenance
60,000
Right of way Landscaping
100,000
Vactoring
300,000
Unanticipated
40,000 i
Cell Phones
2
600
1 phone ($40 /mo)
480
Unanticipated
120 j
Travel /Mileage
i
;
7,200
Class Registration(3x2x$300)
1,800
Car Rental($150x3)
450
Lodging and meals(250 x 3 x$250)
1,500
Airfare($250 x 3)
750
Misc Training in area(6 x $125)
750
Other Misc.
1.950
Reference: 032- Public Works Dept. Stormwater
Waste Dis
Copier Maintenance
Membersh
2 5,000
500
425
- -- - - APWA (2 x $133) - - -
Wastewater Operator Ce J
Unanticipated
Registrations
Filing and Recording Fees
- 266
50
- -- - - -
300
-
190
Train -- - - - -- - -- - - -- - --
Petty Cash Reimbursment
Spokane Co unty -Contract Servic
Ecoloermi - _ - - -
gy P
Taxes and Operating A ssessments
Interfund Transfer - Street Cap Proj c
_ _
-
25,440
` -- 21,200
-
-
15,000
Interf T - General Fund OH
Vehicle Replacement Costs
3,600
Building and Structures
25,000
Facilities Operating Ren & L Bldg
Salaries & Wages �
32 ,500
-
Employee Benefits
-
Sma Tools & M inor Equipment
Printing & Binding
Depreciation Expense- Machinery & Equip.
Depreciation Expense -Cap Improvement
Heavy duty Machinery & Equip.
Capital Outlays
-
-
-
( 400,000
-
-
2,397,879
402 - Stormwater Fund
Account Number & Title
402.402.000.291.80.90.00 ESTIMATED ENDING FD BAL
402.402.000.538.36.10.00 Salaries & Wages
402.402.000.538.36.10.99 Overtime
402.402.000.538.36.20.00 Employee Benefits
402.402.000.538.36.20.99 Employee Benefits
402.402.000.538.36.31.03 Publications
402.402.000.538.36.31.04 Operating Supplies
402.402.000.538.36.31.06 Safety Equipment
402.402.000.538.36.32.01 Gas, Oil, & Tires
402.402.000.538.36.35.01 Small Tools & Minor Equipment
402.402.000.538.36.41.03 IT Support
402.402.000.538.36.41.05 Professional Services
402.402.000.538.36.41.10 Private stormwater maintenance
402.402.000.538.36.42.03 Cell Phones
402.402.000.538.36.43.01 Travel /Mileage
402.402.000.538.36.47.04 Waste Disposal
402.402.000.538.36.48.02 Copier Maintenance
402.402.000.538.36.49.02 Memberships
402.402.000.538.36.49.04 Registrations
402.402.000.538.36.49.05 Filing and Recording Fees
402.402.000.538.36.49.07 Training
402.402.000.538.36.49.09 Petty Cash Reimbu rsment
402.402.000.538.36.51.01 Spokane County - Contract Services
402.402.000.538.36.51.20 Ecology Permit
402.402.000.538.36.5101 Taxes and Operating Assessments
402.402.000.597.55.95.01 Interfund Transfer - Street Cap Proj
402.402.000.597.55.95.02 Interfund Transfer - General Fund OH
402.402.000.597.55.95.03 Vehicle Replacement Costs
101.042.000.594.21.62.00 Building and Structures
101.042.000.543.66.45.50 Facilities Operating Rent & Leases Bldg
402.402.055.531.90.10.00 Salaries & Wages
402.402.055.531.90.20.00 Employee Benefits
402.402.055.538.36.35.01 Small Tools & Minor Equipment
402.402.055.531.90.49.03 Printing & Binding
402.402.000.538.93.64.01 Depreciation Expense- Machinery & Equip.
402.402.000.538.93.63.01 Depreciation Expense -Cap Improvement
402.402.000.594.38.64.05 Heavy duty Machinery & Equip.
402.402.055.594.39.64.00 Capital Outlays
Total :
2009
2010 Budget
2011
Actual
Reduction
Proposed
355,651
355,651
Budget
134,483
2,016,800
-
205,704
304,676
355,651
1,988
-
-
69,911
97,914
134,483
26
-
-
819
1,100
1,100
1,371
4,240
4,240
1,611
2,200
2,200
8,251
2,440
9,000
10,036
20,000
20,000
6,345
9,380
9,380
59,280
290,000
228,500
647,053
1,150,000
1,150,000
413
600
600
5,565
7,200
7,200
25,953
40,000
40,000
-
500
500
219
425
425
657
300
300
54
-
-
1,710
400,000
400,000
13
-
-
6,320
25,440
25,440
20,881
21,200
21,200
475
-
-
744,994
-
15,000
-
15,000
-
3,600
3,600
25,000
-
32,500
10,347
-
-
3,028
43
7,880 - -
12,475 400,000 400,000
(13,168) - -
13,168
1,868,421 4,398,015 2,486,319
Target2011 Budget 2,471,463
3%
6%
9%
Reduction
Reduction
Reduction
355,651
355,651
355,651
134,483
134,483
134,483
1,100
1,100
1,100
4,240
4,240
4,240
2,200
2,200
2,200
15,560
15,560
15,560
20,000
20,000
20,000
9,380
9,380
9,360
148,500
118,600
118,500
1,150,000
1,105,000
1,030,000
600
600
600
7,200
7,200
7,200
25,000
25,000
25,000
500
500
500
425
425
425
300
300
300
25,440
25,440
25,440
21,200
21,200
21,200
3,600
3,600
3,600
25,000
25,000
25,000
32,500
32,500
32,500
400,000
400,000
400,000
2,382,879
2 307,879
2,232,879
4%
7%
10%
95.84%
92.82%
89.81%
,1
Target 2011 Budget 2,471,463
3% 6% 9%
Reduction Reduction Reduction
6,560 6,560
(80,000) (110,000)
(45,000)
(15,000) (15,000)
6,660
(110,000)
(120,000)
(15,000)
(88,440) (163,440) (238,440)
4% 7% 10%
�-
402 - Stormwater
Fund
Account Number & Title
2009
2010 Budget
2011
Actual
Proposed
Budget
402.402.000.291.80.90.00
ESTIMATED ENDING FD BAL
-
2,016,800
-
402.402.000.538.36.10.00
Salaries & Wages
205,704
304,676
355,651
402.402.000.538.36.10.99
Overtime
1,988
-
-
402.402.000.538.36.20.00
Employee Benefits
69,911
97,914
134,483
402.402.000.538.36.20.99
Employee Benefits
26
-
-
402.402.000.538.36.31.03
Publications
819
1,100
1,100
402.402.000.538.36.31.04
Operating Supplies
1,371
4,240
4,240
402.402.000.538.36.31.06
Safety Equipment
1,611
2,200
2,200
402.402.000.538.36.32.01
Gas, Oil, & Tires
8,251
2,440
9,000
402.402.000.538.36.35.01
Small Tools & Minor Equipment
10,036
20,000
20,000
402.402.000.538.36.41.03
IT Support
6,345
9,380
9,380
402.402.000.538.36.41.05
Professional Services
59,280
290,000
228,500
402.402.000.538.36.41.10
Private stormwater maintenance
647,053
1,150,000
1,150,000
402.402.000.538.36.42.03
Cell Phones
413
600
600
402.402.000.538.36.43.01
TravellMileage
5,565
7,200
7,200
402.402.000.538.36.47.04
Waste Disposal
25,953
40,000
40,000
402.402.000.538.36.48.02
Copier Maintenance
-
500
500
402.402.000.538.36.49.02
Memberships
219
425
425
402.402.000.538.36.49.04
Registrations
657
300
300
402.402.000.538.36.49.05
Filing and Recording Fees
54
-
-
402.402.000.538.36.49.07
Training
1,710
402.402.000.538.36.49.09
Petty Cash Reimbursment
13
-
-
402.402.000.538.36.51.01
Spokane County - Contract Services
6,320
25,440
25,440
402.402.000.538.36.51.20
Ecology Permit
20,881
21,200
21,200
402.402.000.538.36.53.01
Taxes and Operating Assessments
475
-
-
402.402.000.597.55.95.01
Interfund Transfer- Street Cap Proj
744,994
-
402.402.000.597.55.95.02
Intertund Transfer - General Fund OH
15,000
-
15,000
402.402.000.597.55.95.03
Vehicle Replacement Costs
-
3,600
3,600
101.042.000.594.21.62.00
Building and Structures
25,000
101.042.000.543.66.45.50
Facilities Operating Rent & Leases Bldg
-
32,500
402.402.055.531.90.10.00
Salaries & Wages
10,347
-
-
402.402.055.531.90.20.00
Employee Benefits
3,028
402.402.055.538.36.35.01
Small Tools & Minor Equipment
43
402.402.055.531.90.49.03
Printing & Binding
402.402.000.538.93.64.01
Depreciation Expense- Machinery & Equip.
7,880
-
-
402.402.000.538.93.63.01
Depreciation Expense -Cap Improvement
12,475
400,000
400,000
402.402.000.594.38.64.05
Heavy duty Machinery & Equip.
(13,168)
-
-
402.402.055.594.39.64.00
Capital Outlays
13,168
Total:
1,668,421
4,398,015
2,486,319
Target 2011 Budget 2,471,463
3% 6% 9%
Reduction Reduction Reduction
6,560 6,560
(80,000) (110,000)
(45,000)
(15,000) (15,000)
6,660
(110,000)
(120,000)
(15,000)
(88,440) (163,440) (238,440)
4% 7% 10%
�-