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2011, 03-29 Study SessionAGENDA SPOKANE VALLEY CITY COUNCIL STUDY SESSION FORMAT Tuesday, March 29, 2011 6:00 p.m. CITY HALL COUNCIL CHAMBERS 11707 East Sprague Avenue, First Floor (Please Silence Your Cell Phones During the Meeting) DISCUSSION LEADER SUBJECT /ACTIVITY GOAL ACTION ITEM: 1. Steve Worley Proposed Resolution 11 -003 Amending 2011 Approve Resolution Transportation Improvement Program [public comment] 2. Steve Worley Sprague Avenue ITS Bid Award Approve Bid Award [public comment] 3. Mayor Towey Approval of Procedure to Fill Council Vacancy Approve Procedure 45 [public comment] NON - ACTION ITEMS: 4. Mayor Towey Council Position #3 Candidate Interviews Conduct Interviews (a) John Baldwin (d) Jennie Willardson (b) Steven Neill (e) Arne Woodard (c) Ben Wick 5. Mike Stone Greenacres Bid Discussion /Infonnation 6. Neil Kersten Indiana Avenue Extension Project Discussion /Infonnation 7. Mayor Towey Advance Agenda Discussion /Infonnation 8. Information Only: Permit Tracking Software (will not be discussed or reported) 9. Mayor Towey 10. Mike Jackson ADJOURN Council Check in City Manager Comments Discussion/Information Discussion /Infonnation Note: Unless otherwise noted above, there will be no public comments at Council Study Sessions. However, Council always reserves the right to request information from the public and staff as appropriate. During meetings held by the City of Spokane Valley Council, the Council reserves the right to take "action" on any item listed or subsequently added to the agenda. The term "action" means to deliberate, discuss, review, consider, evaluate, or make a collective positive or negative decision. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 92 1- 1000 as soon as possible so that arrangements may be made. Study Session Agenda, March 29, 2011 Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 29, 2011 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Proposed Resolution 11 -003 Amending 2011 Transportation Improvement Program (TIP) GOVERNING LEGISLATION: RCW 35.77.010 PREVIOUS COUNCIL ACTION TAKEN: Adopted 2011 -2016 Six Year TIP on June 29, 2010, Resolution #10 -013; Approved STP Enhancement Project Applications on September 7, 2010; Approved Transportation Improvement Board (TIB) Applications on July 27 2010; Approved Freight Mobility Strategic Investment Board (FMSIB) Applications on May 25 2010; Approved Community Development Block Grant (CDBG) Applications on October 12 2010; Approval of STEP Paveback Projects for 2011 on February 8 2011. Info RCA on March 1, 2011. Public hearing on proposed Amended 2011 TIP on March 22n 2011. BACKGROUND: Council adopted the 2011 -2016 TIP based upon information staff had at that time relative to available funds and how these funds could be utilized for transportation projects. Since the adoption of the 2011 -2016 TIP, staff submitted applications for a federal Surface Transportation Program Enhancement (STP(E)) grant, a Transportation Improvement Board (TIB) Urban Sidewalk Program (USP) grant, a Freight Mobility Strategic Investment Board (FMSIB) grant, a federal Bridge Program (BR) grant and a Community Development Block Grant (CDBG) for the following projects that were selected for funding: • Spokane Valley — Millwood Trail (PE Only) (STP(E)) • 24 Sidewalk — (TIB -USP) • Sullivan West Bridge — (BR, FMSIB) • Green Haven STEP Paveback — (CDBG) • Broadway Ave. Overlay — (CDBG) • Sidewalk Infill Project — (CMAQ) • Mansfield Extension — (CMAQ) • Sprague /Sullivan ITS — (CMAQ) Additional proposed changes identified in the Amended 2011 TIP include the following: Broadway Avenue Safety Project was rescheduled from 2010 to 2011 due to delays from the temporary suspension of the design. • The Corbin, Cronk, South Greenacres and West Farms Sewer Paveback projects were not completed in 2010 and will carry over into 2011. • The Barker Road Bridge, Pines - Mansfield, Broadway Ave Reconstruction (Moore to Flora), Park Rd. /BNSF Barrier Curb, and Sprague ITS projects are carryovers from 2010. • The Pavement Management Program - Arterials & Local Access projects have been deleted from the 2011 TIP. The Pavement Management Program for arterials and local access streets is currently unfunded. • The Barker Road /BNSF Grade Separation (PE Only) was deleted due to unsuccessful funding application for FY2011 Federal Earmark. • The 2011 STEP Paveback projects (Green Haven and Mica View) have been added based on Council approval on February 8, 2011. • The Flashing Yellow Arrow Installation and Traffic Signal LED Replacement Projects are carryovers from 2010. • The Greenacres Trail (PE Only) was added after reallocation of Energy Efficiency & Conservation Block Grant (EECBG) funds that were previously awarded in 2009. Based on this information, it is recommended that the 2011 TIP be amended to reflect the deletion of the projects that did not receive funding, include those projects that were not completed in 2010 and have been carried over to the 2011 construction year, and those projects added to the 2011 construction year. Attached is a summary of the proposed changes. Adoption of the Amended 2011 TIP is currently scheduled for March 29 2011. OPTIONS: 1) Adopt the proposed Amended 2011 TIP, or 2) provide additional direction to staff. RECOMMENDED ACTION OR MOTION: Move to approve Resolution No. 11 -003 adopting the Amended 2011 TIP as presented. BUDGET /FINANCIAL IMPACTS: The 2011 budget will be administratively amended to reflect changes associated with this amended 2011 TIP. There are sufficient capital project funds in the 2011 budget to cover the local match for these projects. STAFF CONTACT: Steve Worley, Senior Capital Projects Engineer Neil Kersten, Public Works Director; ATTACHMENTS: Amended 2011 TIP, Resolution 11 -003 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 11 -003 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING THE 2011 TRANSPORTATION IMPROVEMENT PROGRAM FOR THE CITY OF SPOKANE VALLEY. WHEREAS, the Spokane Valley City Council adopted by Resolution No. 10 -013, the 2011 -2016 Six -Year Transportation Improvement Program (TIP) with such program acting as a guide for the coordinated development of the City's transportation system; and WHEREAS, changes in certain funding sources and project schedules have occurred; and WHEREAS, the attached Amended 2011 TIP incorporates said changes for year 2011; and WHEREAS, pursuant to the State Environmental Policy Act, the adoption of the Six -Year TIP is a non - project action which has received proper and timely environmental review by the City; and WHEREAS, the amendments to the 2011 TIP are consistent with Spokane Valley's adopted Comprehensive Plan; and WHEREAS, this action constitutes an amendment to the City's Capital Facilities Plan under its Comprehensive Plan, and has been sent to the Washington State Department of Commerce for review pursuant to RCW 36.70A.106. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington, as follows: The City Council hereby adopts the attached Amended 2011 TIP for the City of Spokane Valley for the purpose of guiding the design, development and construction of local and regional transportation improvements for the year 2011. The City Clerk is directed to file the Amended 2011 TIP with the Washington State Secretary of Transportation not more than 30 days after adoption of this Resolution. The Amended 2011 TIP shall, at least, be annually reviewed for the purpose of determining the work accomplished under the program and the City transportation requirements. Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, and are not intended by the City to be relied upon by property owners or developers in making development decisions. Adopted this 29` day of March, 2011. City- of Spokane Valley Thomas E. Towey, Mayor ATTEST: Christine Bainbridge, City Clerk Approved as to Form: Office of the Citv Attornev Resolution 11 -003 Amending 2011 TIP City of Spokane Valley Department of Public Works Adopted 2011 Transportation Improvement Program Funded Projects Added Projects City of Spokane Valley Department of Public Works DRAFT Amended 2011 Transportation Improvement Program Resolution 11 -XXX, XXXXXXX, 2011 $ 5,351,000 $ 14,040,000 Proj. # Project From To Primary City Total 2011 Project Costs Total 2011 0003 Proj. # Project From To Source 140,000 Amount Project Costs 1 0069 Park Road Project 2 (PE Only) Broadway Indiana STP(U) $ 5,000 $ 35,000 2 0112 Indiana Ave. Extension e/o Sullivan Flora TIB -UCP $ 53,000 $ 375,000 3 0060 Argonne Road Corridor Improvements I -90 Trent CMAQ $ 101,000 $ 713,000 4 0113 Indiana /Sullivan Intersection PCC Indiana @Sullivan STA $ 249,000 $ 1,216,000 5 0061 Pines Corridor ITS Sprague Trent CMAQ $ 216,000 $ 1,609,000 6 0143 Barker Road /BNSF Grade Separation (PE Only) Barker @Trent Other Fed $ - $ 1,900,000 7 0142 Broadway @ Argonne /Mullan Intersections PCC Broadway @Argonne /Mullan STP(U) $ 37,000 $ 271,000 8 0123 Mission Ave Improvement Project Flora Barker STP(U) $ 66.000 $ 488.000 9 0123 Pavement Management Program - Arterials Various locations Barker City $ 2,000,000 $ 4,000,000 10 STEP Paveback Pavement Management Program - Local Access Various locations City $ 2,000,000 $ 2,000,000 11 STEP Paveback Various locations $ City $ 602,000 $ 602,000 12 0141 Sullivan /Euclid PCC Intersection (PE /RW Only) Sullivan Euclid STP(U) $ 22,000 $ 163.000 13 City Sullivan West Bridge Sullivan @Spokane River BR $ - $ 668,000 Funded Projects Added Projects City of Spokane Valley Department of Public Works DRAFT Amended 2011 Transportation Improvement Program Resolution 11 -XXX, XXXXXXX, 2011 $ 5,351,000 $ 14,040,000 $ 2,872,950 $ 9,549,770 Projects and finnefiames identified in the TIP are to be eonsideted estimates oidv that may change due to a variety of circnmstanes, and are not untended by the C'ih'to be relned upon by propene- o,ner or developers in malting development decisions. Funded Projects Added Projects 2010 Carry Over Projects P: \Public Works \Capital Projects \CIP -TIP Funding \2011 -2016 TIP \Amended 2011 TIP \Draft Amended 2011 TIP.xls 3/17/2011 Proj. # Project From To Primary Source City Amount Total 2011 Project Costs 1 0003 Barker Road Bridge @ Spokane River City $ 140,000 $ 140,000 2 0005 Pines /Mansfield Montgomery Pines (SR -27) City $ 500,000 $ 500,000 3 0088 Broadway Ave Reconstruction 180 ft. E of Moore Flora TIB -UAP $ 30,000 $ 150,000 4 0069 Park Road Project 2 (PE Only) Broadway Indiana STP(U) $ 18,800 $ 139,000 5 0063 Broadway Ave Safety Project Pines (SR 27) Park TIB -UAP $ 171,000 $ 855,200 6 0112 Indiana Ave. Extension e/o Sullivan Flora TIB -UCP $ 215,400 $ 1,492,000 7 0060 Argonne Road Corridor Improvements 1 -90 Trent CMAQ $ 93,000 $ 686,000 8 0113 Indiana /Sullivan Intersection PCC Indiana @Sullivan STA $ 242,000 $ 1,294,000 9 0061 Pines Corridor ITS Sprague Trent CMAQ $ 32,400 $ 240,000 10 0142 Broadway @ Argonne /Mullan Intersections PCC Broadway @Argonne /Mullan STP(U) $ 37,300 $ 276,300 11 0123 Mission Ave Improvement Project Flora Barker STP(U) $ 28,000 $ 207,000 STEP Paveback Various locations 12 Corbin (Received $330,733 CDBG Grant) CDBG $ - $ 82.000 13 Cronk City $ 16,100 $ 16,100 14 South Greenacres 3 City $ 7,000 $ 7,000 15 South Greenacres 4 City $ 205,000 $ 205,000 16 West Farms City $ 97,000 $ 97,000 17 Green Haven ($247,000 CDBG Grant Anticipated) City /CDBG $ 303,000 $ 550,000 18 Mica View City $ 250,000 $ 250,000 19 0141 Sullivan /Euclid PCC Intersection (PE /RW Only) Sullivan Euclid STP(U) $ 24,000 $ 175,000 20 Sullivan West Bridge Sullivan @Spokane River BR $ 115,000 $ 574,000 21 0133 Sprague ITS University McDonald EECBG $ - $ 330,920 22 0139 Park Rd /BNSF Barrier Curb Trent (SR 290) Indiana WUTC $ 4,000 $ 39,000 23 0145 Spokane Valley- Millwood Trail (PE Only) SCC Valley Mall STP(E) $ - $ 186,000 24 0146 24th Avenue Sidewalk Project Adams Sullivan TIB -USP $ 19,650 $ 33,700 25 0148 Greenacres Trail (PE Only) Sullivan Hodges EECBG $ - $ 100,000 26 0135 Flashing Yellow Arrows Various locations EECBG $ $ 33,550 27 0136 Traffic Signal LED Replacement Various locations EECBG $ $ 74,000 28 0153 Broadway Ave. Overlay (Approx $88.7K CDBG grant) Park Vista City /CDBG $ 257,300 $ 346,000 29 Sidewalk Infill Project Various locations CMAQ $ 24,000 $ 153,000 30 Mansfield Extension Project Pines (SR 27) Houk St. CMAQ $ 39,000 $ 288,000 31 Sprague /Sullivan ITS McDonald /Sprague Sullivan /1 -90 CMAQ $ 4,000 $ 30,000 $ 2,872,950 $ 9,549,770 Projects and finnefiames identified in the TIP are to be eonsideted estimates oidv that may change due to a variety of circnmstanes, and are not untended by the C'ih'to be relned upon by propene- o,ner or developers in malting development decisions. Funded Projects Added Projects 2010 Carry Over Projects P: \Public Works \Capital Projects \CIP -TIP Funding \2011 -2016 TIP \Amended 2011 TIP \Draft Amended 2011 TIP.xls 3/17/2011 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 29, 2011 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Motion Consideration: Sprague Ave ITS Phase 1 Bid Award (CIP #0133) GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: 1) Approval of Energy Efficiency Conservation Block Grant ( EECBG) Project List, which included Sprague Ave ITS, June 16, 2009; 2) EECBG project status update, March 30, 2010; 3) Adoption of the 2010 Amended Transportation Improvement Plan, which included Sprague Ave ITS, April 13, 2010; 4) EECBG project status update, December 28, 2010. BACKGROUND: In 2009, the City of Spokane Valley applied for and received a grant of $400,000 from the U.S. Department of Energy for the design and construction of intelligent transportation system (ITS) improvements such as connecting traffic signals and installation of traffic cameras along Sprague Ave. The Transpo Group was selected in late 2009 through an RFQ process to design the improvements. The project was advertised for bids on March 4, 2011, with a scheduled bid opening on March 25, 2011. After opening bids and tabulating the results, staff will present results at the Tuesday, March 29, 2011 Council meeting to award the contract to the lowest responsible bidder. The project will install fiber optic cable in existing conduit between University Rd and McDonald Rd, connecting four traffic signals to the Spokane Regional Transportation Management Center (SRTMC) and provide a communications path for a follow -on project to connect an additional five intersections to the SRTMC. There are also provisions for a traffic camera in this project. Connecting signals to a central system enables better signal operation and coordination. OPTIONS: 1) Award the Sprague Avenue ITS project to the lowest responsible bidder, or 2) Provide additional direction to staff. RECOMMENDED ACTION OR MOTION: Move to award the Sprague Avenue ITS Project bid to the lowest responsible bidder BUDGET /FINANCIAL IMPACTS: Total project estimate is $400,000, entirely from Federal EECBG funding. Funds must be obligated by April 21, 2011. STAFF CONTACT: Steve M. Worley, PE — Senior Capital Projects Engineer Neil Kersten, AIA — Public Works Director ATTACHMENTS: Bid tabulations will be provided after the bid opening. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 29, 2011 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation AGENDA ITEM TITLE: Procedure to fill a vacant council position #5. GOVERNING LEGISLATION: RCW 35A.13.020, RCW 42.12.070, City of Spokane Valley Governance Manual 2.04 PREVIOUS COUNCIL ACTION TAKEN: Council's process used to fill Council Position #3 vacancy. BACKGROUND: With the passing of former Councilmember McCaslin on March 13, 2011, pursuant to RCW 35A.13.020 City Council must fill the vacancy within ninety (90) days. If this timeframe is not met, the City's authority in this matter would cease and the County would appoint a qualified person to fill the vacancy. The date to meet the ninety day deadline is June 11, 2011. The proposed draft Timeline for the process is as follows: April 1, April 8, April 15, 2011: Publication of the notice of vacancy. Tuesday, April 19, 2011, 4:00 p.m. Applications must be received by the City Clerk April 26, 2011; 5:00 p.m. Executive Session to review applications April 26, 2011; 6:00 p.m. Determine list of those applicants to interview (in open session) May 10, 2011; 6:00 p.m. Interviews of selected applicants (in open session) May 17, 2011; 5:00 p.m. Executive Session to discuss applicant interviews May 17, 2011; 6:00 p.m. Appointment of applicant (in open session) At council's direction, a statement can be included in the notice of vacancy that those who have submitted an application for the previous vacancy of Council Position #3 need not re -apply but would need to inform the City Clerk of their desire to be considered for this vacancy. Staff recommends that should a candidate for position #3 wish to be considered for position #5, that signed and written notice be submitted to the City Clerk prior to the deadline for applying as noted in the publication of the notice of vacancy; and that such written notice be submitted in a sealed envelope, addressed to the City Clerk. OPTIONS: Proceed with the process as outlined or modified; or take other action appropriate. RECOMMENDED ACTION OR MOTION: Consensus that staff move forward as proposed or modified. BUDGET /FINANCIAL IMPACTS: None STAFF CONTACT: Mike Jackson, Cary Driskell ATTACHMENTS Draft ad; Draft Procedure for filling vacancy SPOKANE VALLEY COUNCIL MEMBER POSITION VACANCY The Spokane Valley City Council is accepting applications from individuals interested in serving as an interim Councilmember to fill the vacancy of City Council Position 5. The person appointed to this interim position will serve from the date of appointment until the person elected in the November 2011 general election takes office on November 29, 2011, which is the date the election results are expected to be certified. State law requires that a councilmember be a resident of Spokane Valley for at least a year prior to appointment, and be a registered voter at the time of application. Position 45 term expires December 31, 2013. Council positions are at -large positions. The City of Spokane Valley is a non - charter code city, operates under a council- manager form of government, and is governed under the optional municipal code of the Revised Code of Washington (RCW) Title 35A. Under this form of government, legislative authority is concentrated in the elected City Council, which hires a professional administrator, a City Manager, to implement policies. The Council is comprised of seven members, all of whom have an equal vote, with the Mayor chosen every two years from among fellow Councilmembers. As the legislative body, the City Council establishes local laws and policies, and has general oversight and control over the City's finances, primarily through the budget process. Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m., with the more formal meetings held the second and fourth Tuesdays, and study sessions held the first, third and fifth Tuesdays. Submittal process: Applications must be received by the City Clerk no later than 4:00 p.m. Tuesday April 19, 2011. Late arriving mail will not be accepted. Applications may be hand - delivered or mailed to: Chris Bainbridge, City Clerk, Spokane Valley City Hall, 11707 E. Sprague Avenue, Suite 106, Spokane Valley, Washington, 99206. Questions may be directed to Chris Bainbridge, Spokane Valley City Clerk, 509- 720 -5102, or e- mailed to cbainbridge(udspokanevalley.org. Please do not e -mail or fax your application. Applications can be found on the city's website at www.spokanevalley.org; or by calling the City Clerk's office. Interviews are tentatively scheduled for the evening of May 3, 2011. Selected applicants will be notified of the exact date and time of the interview once all applications have been received. The formal appointment is tentatively set for the May 10, 2011 Council Meeting. PLEASE NOTE: individuals who have submitted an application for the previous vacancy of Council Position 43 need not re -apply but must inform the City Clerk of their desire to be considered for this vacancy, and such notification must be a signed and written notice submitted in a sealed envelope directed to the City Clerk and received prior to the 4:00 p.m. April 19 deadline. PUBLISHED: April 1, 8 and 15, 2011 Christine Bainbridge, MMC Spokane Valley City Clerk (509) 720 -5102 Position #5 SPOKANE VALLEY CITY COUNCIL PROCEDURE FOR FILLING A COUNCIL VACANCY A. Timeline /Procedure 1. Placing the Ad: The City will publish the vacancy and invite citizens of the City who are interested and qualified to sit as a Council member to apply on an application form provided by the City. Publication of the vacancy will be April 1, April 8 and April 15, 2011. Qualifications to sit as a Council member are set forth in RCW 35A.13.020, which refers to RCW 35A.12.030. 2. Application Deadline: All applications shall be received by the City Clerk no later than 4:00 p.m. on April 19, 2011. 3. Interview Selection Process: a. At 5:00 p.m. April 26, 2011, the City Council will meet and adjourn to executive session (closed session) to review and discuss all of the applications. b. At 6:00 p.m. April 26, 2011, the City Council will meet in open session to discuss and select applicants to interview. Selection will be by nomination and second. A vote will be taken and candidates receiving three or more votes will be interviewed. 4. Date of Interviews: The interviews will be conducted May 3, 2011, during the open council session. 5. Discussion of Applicants: At 5:00 p.m. May 10, 2011, the City Council will meet and adjourn to executive session (closed session) to discuss qualifications of the applicants. 6. Appointment: At 6:00 p.m. May 10, 2011, during its regular open session, Council will discuss applicant interviews and vote to fill the vacancy. 7. Each interview will be a maximum of 30 minutes. B. Interview Questions /Process 1. City Council members interested in submitting interview questions, will provide their top five questions (which they have rank ordered in tenns of importance) to the City Manager by April 12, 2011. 2. Staff will compile the list of City Council members' questions. Where questions are regarding the same topic, staff will combine them while attempting to capture the specificity of the individual question. 3. The draft Selection Procedure will be considered by motion on April 5, 2011. If such motion passes, applications will be accepted effective immediately. 4. Draft interview questions will be provided to City Council to discuss and finalize at the April 19, 2011 Council Meeting. 5. Following the April 26, 2011 Council meeting, the City Clerk will send the entire list of questions to each candidate to be interviewed. 6. Council will approve the final questions. Page 1 of 2 Position #5 7. Each Councilmember may ask each candidate up to three of the questions. S. Candidates will be interviewed in alphabetical order of last name. C. Voting Process to Appoint Interim Councilmember 1. A City Council member may nominate an applicant to fill the vacancy. A second is required. If no second is received, that applicant shall not be considered further unless no applicant receives a second, in which case all applicants who were nominated may be considered again. Once the nominations are given, the Mayor will close the nominations and Council will proceed to vote. 2. Any vote to approve an applicant shall be by voice or raised hand in the affirmative or negative. 3. The vacancy can only be filled if a majority of the City Council present affirmatively votes for the applicant, i.e. if five City Council members are present, this would require at least three out of five City Council members voting for an applicant. If a candidate receives a majority of votes, that candidate is the Interim Councilmember. 4. If no applicant receives a majority of votes from the City Council, then the three applicants receiving the most affirmative votes would be considered in a second round. In the possible case of a vote resulting in one applicant gaining the most votes (but not a majority of votes of all councilmembers), and a three -way tie of three other candidates, Council will proceed with a second vote. In a second round of consideration, the same process would be followed as before to determine if one applicant receives a majority of affirmative votes. If one of the three applicants still fails to receive a majority of affirmative, then the two applicants of the three who received the most affirmative votes would then be considered in a third round. In a third round of consideration, the same process would be followed as before to determine if one applicant receives a majority of affirmative votes. 5. In the event the City Council fails after three rounds to arrive at a majority vote for an applicant, then the City Manager shall flip a coin to determine who shall fill the vacancy, with the applicant whose last name is closest to the letter A being assigned "heads" and the other person assigned L Gtails . J J D. Seating of New City Council Member 1. Once an applicant has either received a majority of votes or wins the coin flip, the City Clerk shall administer the oath of office, and the new councilmember will be officially seated as a City Council member. Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 29, 2011 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Council Position #3 Candidate Interviews GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: At the March 22, 2011 Council meeting, councilmembers selected which candidates to interview. As per Council's approved procedure, the following selected candidates will be interviewed in alphabetical order: (a) John Baldwin (b) Steven Neill (c) Ben Wick (d) Jennie Willardson (e) Arne Woodward BACKGROUND: OPTIONS: RECOMMENDED ACTION OR MOTION: Conduct Interviews BUDGET /FINANCIAL IMPACTS: STAFF CONTACT: ATTACHMENTS: Potential Council Applicant Interview Questions Selected Candidates' Applications Potential Council Applicant Interview Questions 1. What is the primary responsibility of a councilmember to the citizens of Spokane Valley? Similar to number 1: What are the most important functions of a councilmember? Be specific. 2. What are the most important issues we as a city are faced with today? Similar to number 2: What are the three highest priorities the City needs to address and how do you propose to address those issues? Similar to number 2: What do you think is the biggest challenge facing the City Council? 3. Name two budgetary shortfalls the City of Spokane Valley will be facing in the immediate future and give us your short-term and long -term recommendation to eliminate those shortfalls. 4. If you had to choose one of the options to balance the budget, would you cut services or look at additional revenue sources (taxes). Please explain. 5. What communication tools would you recommend to enhance the communication between the council and the citizens of Spokane Valley? 6. Please explain what you think the most difficult aspect of being on the council would be. 7. Discuss both the problem of [street] preservation and what you believe is /are the solutions(s). Similar to number T The City requires an additional $4 million per year in order to preserve streets (that is, increase their life so that complete reconstruction will not have to occur so soon. In so doing, we can spend $1 now or $12 in the future.) What solution(s) would you propose? 8. How can we determine what the citizens want for the future of Spokane Valley? 9. What do you envision the City of Spokane Valley will be like in ten and twenty years from now? Similar to number 9: Describe your vision for the future of Spokane Valley. 10. All total, councilmembers serve on approximately twenty different boards, committees, councils and task forces. Does your lifestyle allow you to serve on at least three or four outside committees and share these responsibilities? It could mean up to ten hours per month in addition to your council duties. Would you be able to serve up to 100 hours per month as a City councilmember? 11. Do you plan to nm and /or actively for the November election for what will be a four -year term? 12. Have you attended City Council meetings in the past? 13. What lessons did you learn from attending Council meetings? 14. Why do you want to be on the City council? Similar to number 14: What do you hope to accomplish as a councilmember and what do you offer the City? 15. What training and learning have you undertaken to understand the form of government into which you would be entering and the legal restrictions and responsibilities of a councilmember under Washington statutes? 16. Do you support expanded mass transit? 17. If the maj ority of the council took a position that you were against, how would you handle your response to the public? 18. Do you think the City should contract with the County for services, utilize private companies, or hire City personnel for (1) animal control, (2) street sweeping, (3) stonnwater maintenance? 19. Are you aware and knowledgeable about the Open Public Meeting Act? 20. Are you aware and knowledgeable about the Public Disclosure Act`? 21. We spend about $450,000 annually on leasing our present City Hall facility. Should we build a City Hall? ('IIS F1F oa^� #61za ne Valley CITY OF SPOKANE VALLEY 11707 E. Sprague Avenue, Suite 106 Spokane Valley, WA 99206 (509) 921 -1000 f;lTY faF Sf'C ?if��P1f= 1 ��1.1 � APPLICATION FOR INTERIM CITY COUNCIL MEMBER POSITION # 3 Thank you for your interest in serving the Spokane Valley community as a member of the Spokane Valley City Council. To be considered, applications must be completed, signed, and received at the City Clerk's office, 11707 E. Sprague Avenue, Suite 106, no later than 4:00 p.m. Friday, March. 4, 2011, (late arriving mail will not be accepted). Applications may be hand- delivered or mailed. Name: f.J A (Last) _ (Middle) (First) Complete Home Mailing Address: Il ( f Jy �� , S joot {j9 ,5_ Vjq 4 ({, k, 6 7 q 0 O� If you have lived at your current address less than one year, please Iist your previous addresses and state how long you lived at those residences: Complete Previous Address Length of Time at this Address Home Phone: (6 q G O X Business Phone: ( ) E -mail: J NSG Wl24 o- G04 /400, coi4f Occupation: (if retired, please indicate former occupation) Business Address: Fax: ( ) Cell: (54 10 1 7 1' 3 d, Educational Background: 111'1 6 -1 -f )�l L_ 1 �I L I_ l- _ 1. Registered voter in the City of Spokane Valley? Yes [] No [ ] 2. Have you continuously resided within the city limits of the City of Spokane Valley for a year or more? (State law requires a councilmernber to be a resident of Spokane Valley for at least a year prior to appointment, and to be a registered voter at the time of application.) Yes ['� ] No [ ] 3. Have you ever been convicted for anything other than a minor traffic violation? Yes [ ] No [ VI 4. If you answered "YES" to #3 above, please explain: 5. Do you or your spouse or any immediate family member (spouse, children, siblings, parents) have a financial interest in, or are you an employee or officer of any business or agency which does business with the City of Spokane Valley? Yes [ ] No [ )(] If yes, please explain: 6. Is any member of your immediate family currently employed, either full time or part tune, by the City of Spokane Valley, or currently perform any volunteer work for the City of Spokane Valley? Yes [ ] No V41 If yes, please explain: 7. Would your appointment create a conflict of interest or an appearance of a conflict of interest? Yes ] No GV1 If yes, please explain: 8. Please list your employment for the past ten years: NAME OF EMPLOYER POSITION HOLD PL CA 5 Lw 6 C- L< t4 T C. h ) - ):, 1) DATES OF EMPLOYMENT 9. Please list the professional affiliations, clubs, social, or fraternal organizations to which you belong or hold office: U.N_ !�- Yt S - S C C) to e AV C" 0 j N q - rcy I"Z _ 10. Please list your spccial skills and /or interests: P L t- W S i S rw c-0- L° 1� 11. Please list your volunteer experience, and include any volunteer or paid positions hold on any governmental board, committee or commission: U N 1 U C- 2 S► Tw 5 C=0 0 E PROM: 00 1 TO. UtUIVLrLsI - S C_ rf- FROM: a ) 0 TO: FROM: TO: FROM: TO: lid ,- 1 12. Why are you interested in serving in this interim position as a Spokane Valley City Councilmember? 7 i 1-� c r �l I� 2�" ate. c 1`5 [.0 1U Vi I r tf 1 it3 t [ s u,! ,t�- N do T o U &rq Iry iJ N G A 1U O 1 s t ry C - T X P C. T l ,. L M 4 t X- Gy a y 6-1) +3 i�- /I ti a'S 6- F Y A Of A 1, t,vO �l E-L S1"( '.O U 7 v ,,o � /YL t )L 0 1 7'� i= G t L` j - C-' !'- 5 Pd If Y4 iu kL UP 1-,L,!� _ :E )4 A Ve r9 L, WA-lq S . ya L u4j & F/2 L 7 i 1-� c r �l I� 2�" ate. c 1`5 [.0 1U Vi I r tf 1 it3 t [ s u,! ,t�- N do T o U &rq Iry iJ N G A 1U O 1 s t ry C - T X P C. T l ,. L M 4 t X- Gy a y 6-1) +3 i�- /I ti a'S 6- F 13. What are the three highest priorities you believe the City needs to address? How would you propose to address these issues? A PlOO -Ck A , f rl + � r � N u r=r c 7v�trnlG V 1 .� V-- S s >~ S i3 C 9� r-r2 i ,U G 1 Y r S N r!� E A ' = 1V C -o v YZu I T G �3 u 5 , �, 5 5 �d c� L �� z i c� 7�1� �� ►��=� v a . 1� r� � � i� ,v � N G �= c� �� , � R�� t� s ► ry �� v,� � -� � v� �-! � I�cn ��,u � PRO c V r�- , vv c,. ): to i�) \ r-,) G- F a cj m -5 14 7JL -t r-e-0 E P,A t-- P'� G- SCE V P - c - `+�—�• fa v r �., is ti �, �r o ►� ;v (v v-) w v s T ry wu , � L f� 0 - -- - - -- 1 T 14. Have you ever attended a meeting of the Spokane Valley City Council? Yes [] No [ ] If yes, give an estimate of how marry meetings you have attended in the past year: 0 15. Appointment to the City Council will require your attendance at numerous regularly scheduled and special meetings, which generally occur on Tuesday evenings. Councilmembers are also expected to represent the City of Spokane Valley by serving on various regional commissions, committees and boards. Are you able to commit your time and energy to participate fully as a member ofthe Spokane Valley City Council. Yes [>(] No[ ] 16. References: Please list name, address and phone number: 1. 1-91 5" : - A �/'l l) 2. 3. Once submitted, applications and related materials become a public record subject to public disclosure, and will appear in the Council agenda packet for the March 8, 2011 City Council meeting. Interviews are tentatively scheduled for the evening of March 22, 2411. Selected applicants will be notified of the exact date and time of the interview once all applications have been received. Final action appointing a candidate to elective office Nvill take place in the open public meeting, which is anticipated to occur March 29, 2011. No City elected officer shall hold any other office or employment within the Spokane Valley City government. Signature: ►`'' �� '�� -._. Today's Date: /f John Baldwin 11905 E 22" d Ave Spokane Valley, WA 99206 509-926-0419 509 -701 -7832 Qualifications Security Officer, 2007 - 2010 Responsible for providing security for Honeywell Plant, Spokane Valley, WA, for subcontractor, GS d Wackenhut & Securitas. Duties were outside fence perimeter checks, inside building checks. Aided Honeywell employees at security desks with problems that arose, Issued badges for temporary manpower and full time employees, visitors, and contractors. Checked on the welfare of employees hourly that were working alone in various parts of the plant. Inside Building checks consisted of Freaking sure all unoccupied offices were locked and secured. Assisted HSE when requested, such as various duties involving changing tanks in wastewater treatment plant when no employees were on duty. Assisted Honeywell Evacuation team in plant Evacuation drills. Emptied all shed bins in plant weekly for delivery to United Data Security. Checked all sumps, machinery, etc when there were no employees on site. Checked all fire extinguishers in the plant monthly. Notified plant maintenance when various incidents or problems occurred inside and outside plant. Established a weekend on call list of Honeywell employees for weekend security officers. Cert Program Coordinator, 2001 - 2007, Spokane County Sheriff's Office Responsible for providing disaster training for volunteers & Scope personnel in the Cert Program for Spokane County. Set up drills for volunteers to train for different disaster scenarios with all Spokane City, Valley, and County Fire Departments. Provided volunteers for various training of Spokane County Sheriff's Department. Set up & provided monthly newsletter via email and print. Assisted in Neighborhood Watch Program. Provided speakers for seminars for all Scope & Cert volunteers and the public on various law enforcement and fire topics. Provided volunteers for different training exercises need by Fire departments & Spokane County Sheriff s department. Member of University Scope. Member of Sint, Abandoned Car unit, COP. Commissioned to write tickets, abandoned vehicles, disabled parking, etc. Entered data for Sheriffs properly crimes unit. Worked as volunteer with Sheriffs drug, traffic, sex offender units. Started monthly University Scope newsletter which along with Neighborhood Watch newsletter was delivered to schools and businesses. Set up business checks and trained volunteers the proper way to check businesses. Worked with all Scope stations on various projects. Worked closely with Spokane City of the Valley Code Enforcement in regards with abandoned and distressed properties. Professional Experience: Securitas Spokane, WA Security Guard GS4 Wackenhut Spokane, WA Security Guard Spokane Colony Sheriff's Dept Spokane, WA Cert Program Director Rosauers Spokane, WA Stock Clerk/Night Manager SCOPE Director US Government East Coast Agent 509 -477 -3376 US Air Force Worldwide Education: Livingston Manor Central Livingston Manor, NY References: r Mark Stewart Detective, Spokane Cminty Sheriff �c Property Crimes �r 509 - 477 -6618 * Greg Snyder �r Deputy, Spokane County Sheriff * Community Service 509 - 477 -2592 05/2010 - 08/2010 09/2007 - 05/2010 0912001 - 08/2007 05/1980 - 08/2001 01/1965 - 0911978 12/1956 - 12/1964 Diploma Risk Scott �k SCOPE Director * Spokane County Sheriff * 509 -477 -3376 r Mark Stewart Detective, Spokane Cminty Sheriff �c Property Crimes �r 509 - 477 -6618 * Greg Snyder �r Deputy, Spokane County Sheriff * Community Service 509 - 477 -2592 05/2010 - 08/2010 09/2007 - 05/2010 0912001 - 08/2007 05/1980 - 08/2001 01/1965 - 0911978 12/1956 - 12/1964 Diploma 7k Chris Berg Code Enforcement City of Spokane Valley �k 509 -921 -1000 �r Rick Hardin Eastern Washington Supervisor �t Wackenhut/Honcywell �k 509- 244 -2024 Joe Gunnninger �r LT, Fire District 10 * 509- 995 -4544 r Nick Scharff * Chief, Fire District 10 �k 509 - 995 -9400 7k Chris Berg Code Enforcement City of Spokane Valley �k 509 -921 -1000 �r Rick Hardin Eastern Washington Supervisor �t Wackenhut/Honcywell �k 509- 244 -2024 * Dave Martin �k SGT r Spokane County Sheriff, Property Crimes # 509 - 477 -3341 �+r Mike Croom �&r HSE Honeywell �k 509- 714 -6101 Steve Stolp Site Supervisor SecuritaslHoneywell �k 509 - 993 -2179 Bob & Eileen Grooms Deputy Travis Pendall 7k Spokane County Deputy �k Neighborhood Watch r 509- 477 -6044 �r Harry Wilson Store Manager, Rosauers 509 - 535 -3683 * Dave Martin �k SGT r Spokane County Sheriff, Property Crimes # 509 - 477 -3341 �+r Mike Croom �&r HSE Honeywell �k 509- 714 -6101 Steve Stolp Site Supervisor SecuritaslHoneywell �k 509 - 993 -2179 Bob & Eileen Grooms Friend �r 11624 E Sunview Circle, Spokane Valley 509 - 922 -1932 �k Kathy Pollock 7k Friend fr 11912 E 22" Ave, Spokane Valley 509 - 928-1735 �+r Gary & Judy Wentling �k Friend �r 10305 E Holmand Rd, Spokane Valley * 509- 926 -7301 ;Pokae F �C ,' f ,• V al lei r ��1 CI OF O�pSPgOeI�AN Aven Ite 106 ` Spokane Valley, WA 99206 (509) 921 -1000 APPLICATION FOR INTERIM CITY COUNCIL MEMBER POSITION # 3 Thank you for your interest in serving the Spokane Valley conitnunnity as a nieinber of the Spokane Valley City Council. To be considered, applications must be completed, signed, and received at the City Clerk's office, 11707 E. Sprague Avenue, Suite 106, no later titan 4:00 p.m. Friday, March 4, 2011, (late arriving mail will not be accepted). Applications may be hand - delivered or mailed. Name: Complete Home Mailing Address: 10Y ZQ L 10f" � Alve If you have lived at your current address less than one year, please list you lived at those residences: Complete Previous Address Home Phone: (509 0 33! i Fax: z Business Phone: (SM) E -mail: GC e, ;�I /" c0 Occupation: (if retired, please indicate former occupation) 1W, /e,-,4 s o F; Business Address: 32©09_, `r,-er, l' Ale— � w , -Je _ 2 F, t c, ne r.,z I ZD Z Educational Background: 8/� `,' Jr Frd,� 1. Registered voter in the City of Spokane Valley? Yes [ ✓ } No 2. Have you continuously resided within the city limits of the City of Spokane Valley for a year or more? (State law requires a councilineinber to be a resident of SpokpAe Valley for at least a year prior to appointment, and to be a registered voter at the tune of application.) Yes [ a//] No [ ] 3. Have you ever been convicted for anything other than a nninnor traffic violation? Yes [ ] No[ Vl 4. If you answered "YES" to #3 above, please explain: AA S. Do you or your spouse or any innnediate family member (spouse, children, siblings, parents) have a financial interest in, or are you an employee or officer of any business or agency wliich does business with the City of Spokane Valley? Yes [ ] No [ ✓ ] If yes, please explain: � 6. Is any member of your immediate family currently employed, either full time or part time, by the City of Spokane Valley, or currently perform any volunteer work for the City of Spokane Valley? Yes [ ] No [ J✓ If yes, please explain: IV Length of Time at this Address 7. Would your appointment create a conflict of interest or an appearance of a conflict of interest? Yes [ ] No [ If yes, please explain: 8. Please list your employment for the past ten years: NAME OF EMPLOYER POSITION ( HELD DATES OF EMPLOYMENT 0EA " - e 2 0 , ', x )ia 4,,:: eC. `ea Ier' 6 tiL�G .[C�r�Br? /j✓ .14d?" CO4'r 11 r r , - + �t7 fi G av e r - s4r - iF-f '1 S 4 i 'A' S ' o pS G e '� tf �t5 T I I cI 5 rr !rr V 67 68,4m 514CI yP� U/' �� m to 6 — :-lc1, c `. r (r? f� _- V 0.5 6411 9. Please list the professional affil 'ations, clubs, social, ' C or fraternal / orgam I atio s to which you Ue1ong or hold office: S DaII,G3r,P Or L T r S it �/� �!Z 2 ) "'- �!d �.rtrn. lfCC 10. Please list your special skills and/or interests: %fin r ,� 1 rr 14 lu X ¢� -e ' .' yo r Gl -; a,-e 1. / ve ter. 62 G � ✓C iq 1 rs D q goveriunental 11. Please list your volunteer experience, and include any volunteer or paid positions held oil any board, committee or conunission: C�,�,'a r r �`�.17a 0VA't �t f� Goa �r`r�� l�t��dt 9 FROM: G Q TO: D /� � a�rI 5en� 7U r "s G nrtn r4 60t6 41)? FROM: TO: `� t ,> - Ge �� r. F✓�; 4,'� C1" b ~ FROM: dl TO: D V ys�l2 °� aQ saes c A ` `n S (/ 'sec FROM: _� TO: © � 12. Wiry are you intereste i in serving itt this interim position as a Spokane Valley City Councibuetnnber? P1� o7 �� t o t4c ial 13. What are the three highest priorities you believe tl�q City needs to address? How would you propose to address these issues? P -le A -q--- -'e[ . �� S' r 14. Have you ever attended a meeting of the Spokane Valley City Council? Yes [ 14 No [ � If yes, give an estimate of how many meetings you have attended in the past year: 15. Appointment to the City Council will require your attendance at numerous regularly scheduled and special meetings, which generally occur on Tuesday evenings. Councihnembers are also expected to represent the City of Spokane Valley by serving on various regional commissions, committees and boards. Are you able to commit your time and energy to participate fully as a member of the Spokane Valley City Council. Yes [ ] No [ ] 16. References: Please list name, address and phone number: I-��r/z - ;;L /)g Al /Il r_ V 1�5. S,�:o VI 11ey LYA 9 212 V 2. 1 A V,'I .51 r tZ w✓ P ;r�/ L/I �cl�s �/ / Z ©� � tj`'!(`�' 5�� 3. J C &64-1"4 tti� yg h/ Once submitted, applications and related materials become a public record subject to public disclosure, and will appear in the Council agenda packet for tine March S, 2011 City Council rneetinng. Interviews are tentatively scheduled for the evening of March 22, 2011. Selected applicants will be notified of the exact date and tinne of the interview once all applications have been received. Final action appointing a candidate to elective office will take place in the open public meeting, which is anticipated to occur March 29, 2011. No City elected officer shall hold any other office or employment within the Spokane Valley City govermmiennt. Signature: Today's Date: ZJzS/ 1 1 12) Why are you interested in serving this interim position as a Spokane Valley City Councilman? With the end of SARP becoming a reality, we can and need to move on and I am convinced that now is the time for this council to not only move to create a business friendly city but that by doing our due diligence, we can attract some of the businesses fleeing California. We have so much going for us that by actively promoting our qualities, we can become a destination city for some of those same businesses. I am greatly encouraged with the direction this current City Council is taking, and I believe my past manufacturing, business ownership and recruiting experience would make a great addition to this council. It is my intention to listen to the citizens of Spokane Valley and effectively represent them for the duration of this term. 13) What are the three highest priorities you believe the City needs to address? How do you propose to address these issues? 1. Create a business friendly City. We need to attract manufacturers to this area and we can, we have so many things we can offer companies that we should be a destination city but because we live in the shadow of the West Side we are at a disadvantage in comparison to other states. We need to overcome this by crafting laws to reduce the costs of doing business such as reviewing the overzealous fire sprinkler codes we currently have and applying zoning laws to allow more flexibility. I propose having meetings with representatives of manufacturing companies like Kaiser, Honeywell, Purcell and Monaco as well as smaller companies to see what changes would be beneficial to them while balancing those proposed changes with environmental and social considerations. 2. Rebuilding unity and establishing an affordable and realistic vision for the City of Spokane Valley. After the disaster called SARP, we need to focus on where this city is headed in a mature and responsible way. We need to understand the realities of the current economic situation and create a climate to attract new businesses, while respecting private property rights and retaining the atmosphere that makes the Valley such a wonderful place to live. I would propose that we do so by creating a set of questions placed on the City web page that Spokane Valley residents could answer. For Instance: Do they want a city center/hall, if so, where would they like it to be? Are they willing to pay additional taxes to implement such a plan and if so, how much? The questionnaire could also have questions about the continuation of the Appleway Couplet and Sprague one -way vs. two -way. This might not be the most scientific method but it would show whether or not there was enough interest in these topics to conduct further information gathering. This would be a very open, inexpensive, and transparent way to find out voter interest. 3. Maintaining and improving our roads. We do not want our roads to fail apart like Spokane's has so we must be diligent in maintaining them. However maintaining roads cost money thus we need to find ways to pay for them including looking at all non - essential budgetary items for ways to eliminate waste, possibly renegotiating union and non union salaries to bring them more into line with the private sector; and lastly, asking voters about raising the revenue required to support raising road construction costs. S#61 ane a11ey 0 /1 CITY OF SPOKANE VALLEY rij 91r / � ��rf 11707 E. Sprague Avenue, Suite 106 Spokane Valley, WA 99206 (509) 921 -1000 APPLICATION FOR INTERIM CITY COUNCIL MEMBER POSITION # 3 Thank you for your interest in serving the Spokane Valley community as a member of the Spokane Valley City Council. To be considered, applications must be completed, signed, and received at the City Clerk's office, 11707 E. Sprague Avenue, Suite 106, no later than 4:00 p.m. Friday, March 4, 2011, (late arriving mail will not be accepted). Applications may be hand - delivered or mailed. Name: Wick x Ben (Last) (Middle) (First) Complete Home Mailing Address: 12018 E Frederick, Spokane Valley, WA 99206 If you have lived at your current address less than one year, please list your previous addresses and state how long you lived at those residences: Complete Previous Address Length of Time at this Address Home Phone: (509) 928 - 2641 Business Phone: ( } E -mail: ben wick@hotmail . com Fax: ( ) Cell: { } Occupation: (if retired, please indicate former occupation) Information Technol Business Address: 11135 W Westbow, Spokane, WA 99224 Educational Background: BS in Computer science from Eastern Washington University 1. Registered voter in the City of Spokane Valley? Yes[ x ] No j ] 2. Have you continuously resided within the city limits of the City of Spokane Valley for a year or more? (State law requires a counciimember to be a resident of Spokane Valley for at least a year prior to appointment, and to be a registered voter at the time of application.) Yes [ x ] No [ ] 3. Have you ever been convicted for anything other than a minor traffic violation? Yes [ ] No[ x ] 4. If you answered "YES" to #3 above, please explain: 5. Do you or your spouse or any immediate family member (spouse, children, siblings, parents) have a financial interest in, or are you an employee or officer of any business or agency which does business with the City of Spokane Valley? Yes [ ] No [ x ] If yes, please explain: 6. Is any member of your immediate family currently employed, either full time or part time, by the City of Spokane Valley, or currently perform any volunteer work for the City of Spokane Valley? Yes[ ] No [ x] If yes, please explain: 7. Would your appointment create a conflict of interest or an appearance of a conflict of interest? Yes [ I No [ xI If yes, please explain: 8. Please list your employment for the past ten years; NAME OF EMPLOYER POSITION HELD DATES Or EMPLOYMENT Goodrich Corporation _IT System Administrator Nov. 2004 to present 9. Please fist the professional affiliations, clubs, social, or fraternal organizations to which you belong or bold office: New member of the Spokane Valley Kiwanis Club, member of the Northwest Llama Ranchers, Certified Tourism Ambassador (CTA), and the Rockford Historical Socie 10. Please Iist your special skills and /or interests: utilizing Continuous Improveme / the Lean philosophy, implementing technology, helping others, being involved in my community, and lifelong learning 11. Please list your volunteer experience, and include any volunteer or paid positions held on any governmental board, committee or commission: Spokane County Fair & Expo Center Advisory Board FROM: 2004 Spokane County Interstate Fair Superintendant FROM: 2009 East Valley School. District Superintendant Search FROM: 2008 TO: Present TO: Present TO: 2008 FROM: TO; 12. Why are you interested in serving in this interim position as a Spokane Valley City Councilmember? -- See Attached -- 13. What are the three highest priorities you believe the City needs to address? How would you propose to address these issues? -- See Attached -- 14. Have you ever attended a meeting of the Spokane Valley City Council? Yes [ x ] No ] If yes, give an estimate of how many meetings you have attended in the past year: 6 to 10 15. Appointment to the City Council will require your attendance at numerous regularly scheduled and special meetings, which generally occur on Tuesday evenings, Councilmembers are also expected to represent the City of Spokane Valley by serving on various regional commissions, committees and boards. Are you able to commit your time and energy to participate fully as a member of the Spokane Valley City Council. Yes [ x ] No [ ] 16. References: please list name, address and phone number: 1. Lee Cameron, Spokane Valley 509- 922 -6213 2. Tessica McLaughlin, Spokane Valley 509 - 477 -2772 3. Wayne Brokaw, Cheney WA 509 -624 -6636 Once submitted, applications and related materials become a public record subject to public disclosure, and will appear in the Council agenda packet for the March 8, 2011 City Council meeting, Interviews are tentatively scheduled for the evening of March 22, 2011. Selected applicants will be notified of the exact date and time of the interview once all applications have been received. Final action appointing a candidate to elective office will take place in the open public meeting, which is anticipated to occur March 29, 2011. No City elected officer shall hold any other office or employment within the Spokane Valley City government. _C.� Signature: _ar Today's Date: ' � I I Why are you interested in serving in this interim position as a Spokane Valley City Councilmember? 9 years ago I signed a piece of paper pledging that creating the City of Spokane Valley would be a wise decision and worked hard to prove to others that it was true. Shortly after, I put my name in to be one of the first City Council members but received many comments that people admired my interest and enthusiasm but 1 needed to finish college first. In 2004,1 graduated Eastern Washington University with a Bachelors of Science in Computer Science and went to work for Goodrich Aerospace in their IT Department. 1 have watched the City of Spokane Valley take shape with much excitement. Now that I have my degree, an accomplished career, and have started a family I am ready to pursue my passion for serving my community. While I haven't been as visible in the recent past I believe that; my previous involvement in gathering information from other Washington Cities during the incorporation drive, participating in the Boundary Review Boards Financial Feasibility Study for the potential City of Spokane Valley, listening / participating on the transition committees, completing the Certified Tourism Ambassador (CTA) training from the Spokane Regional Convention and Visitors Bureau, and serving on the Spokane County Fair & Expo Center Advisory Board for the last 6 years (chair for the last 5) give me the knowledge / skills to hit the ground running and be a contributing City Council member. What are the three highest priorities you believe the City needs to address? How would you propose to address these issues? 1) Vision — The citizens of the City of Spokane Valley want direction and leadership. The indecision of the Sprague Appleway Revitalization Plan has put the focus on undoing the past instead of building our city's future. A clear, long -term vision needs to be formed and put into action. I would like to form goals and projects that aid in developing our city toward this vision. l see the City Council's role as more than policy making its leadership. As leaders of the city we need to communicate with citizens and start discussing ideas for improving our city and our way of life. As a city we have set the groundwork for the future by establishing a good financial foundation. The Council's current proposal of conducting a citizen survey is a great plan as we look toward the future. 2) teamwork -- When we work together everyone gains more. There are two facets of interaction that I would like to focus on. a. Internal --The City of Spokane Valley is one team. The Council and staff will only succeed with each other. Watching the interactions / discussions between staff and Council, I see a lack of trust. Maintaining good relationships, empowering people, and ensuring a positive environment will greatly enhance the productivity of the city. b. Regionally — I applaud your efforts in being good stewards of the tax payer's money. There are more factors in being a great city than the bottom dollar. As a citizen in the City of Spokane Valley, I want to live in a city that not only has good money management, but is enjoyable and well respected, We are the second largest city in the region; by size alone we cannot be ignored. We have the potential of being regional leaders. Unlike the other municipalities we have a unique opportunity. We have no past, no burned bridges. We can partner with the County, the City of Spokane, or even the smaller cities to create better outcomes for all citizens. Because we are young, we bring an unbiased, clean slate which is non - threatening and facilitates better discussions / decisions. We should take opportunities to be heard and take a more prominent role in the region. 3) Finding revenue to sustain the Street Fund —This isn't going to be easy. Like everyone else, 1 don't want any more taxes. So, there are only two options: find the money elsewhere within the budget or increase the tax base to generate more revenues (i.e. facilitate more businesses locating to the Spokane Valley thereby increasing sales tax revenues, promote tourism). While efforts have been made to stream line the permitting processes and regulatory oversight I think more needs to be done. I would encourage the use of continuous improvement or lean activities to analyze processes and streamline requirements. Spokane Talley FW 2 3 M1 i rry CITY OF SPOKANE VALLEY 11707 E. Sprague Avenue, Suite 106 Spokane Valley, WA 99206 (509) 9211000 APPLICATION FOR INTERIM CITY COUNCIL MEMBER POSITION ## 3 Thank you for your interest in serving the Spokane Valley community as a member of the Spokane Valley City Council. To be considered, applications must be completed, signed, and received at the City Clerk's office, 11707 E. Sprague Avenue, Suite 106 no later than 4:00 p.m. Friday, March 4, 2011, (late arriving mail will not be accepted). Applications may be hand - delivered or mailed. Name: Willardson Lynette Jennie (Last) (Middle) (First) Complete Home Mailing Address; 12722 East 23M Spokane Valley IIA 99216- -032' If you have lived at your current address less than one year, please list your previous addresses and state how long you lived at those residences: Complete Previous Address Length of Time at this Address Home Phone (509) 926 --6854 Fax: (, 569 926 --68y4� Business Phone: ( ) Cell: (5 98 - E -mail; j# Occupation: (if retired, please indicate former occupation) customer service representative Business Address: west corporation g 17 E Sinto Spokane Valley WA 99206 -40 Educational Background: BA and NA in History Eastern l- lashington Univeristy 1. Registered voter in the City of Spokane Valley? Yes[X ] No[ ] 2. Have you continuously resided within the city limits of the City of Spokane Valley for a year or more? (State law requires a councilmember to be a resident of Spokane Valley for at least a year prior to appointment, and to be a registered voter at the time of application.) Yes ( X ] No [ ] 3. Have you ever been convicted for anything other than a minor traffic violation? Yes [ ] No[ X ] 4, If you answered "YES" to #3 above, please explain: 5. Do you or your spouse or any immediate family member (spouse, children, siblings, parents) have a financial interest in, or are you an employee or officer of any business or agency which does business with the City of Spokane Valley? Yes [ ] No [X ] If yes, please explain: 6. Is any member of your immediate family currently employed, either full time or part time, by the City of Spokane Valley, or currently perform any volunteer work for the City of Spokane Valley? Yes [ ] No [X ] If yes, please explain: 7. Would your appointment create a conflict of interest or an appearance of a conflict of interest? Yes [ ] No [g} If yes, please explain: S. Please list your employment for the past ten years: NAME OF EMPLOYER POSITION HELD DATES OF EMPLOYMENT West Corpor Custom Serv Apr 26, 2010 and curr self employed Inv current Will Co nsult i ng Administrat As 1984 t Jan. 17 200' 9. Please list the professional affiliations, clubs, social, or fraternal organizations to which you belong or hold office: Daughters of the American Revolution Spokane Garry Chapter former Regent and current VIA State DAR Conservation Chairman, Treasurer 4th Legi- slative District Dems, . 10. Please list your special skills and/or interests: Libraries, the Arts, Parks and Neighborhoods Founding member Spokane Valley Arts Council, Master Gaxdener 1998 I.I. Please list your volunteer experience, and include any volunteer or paid positions held on any governmental board, committee or commission: Cable Advicox.k Board FROM: 2008 TO: Jan. 2010 Library Ad Hoc Committee FROM: Library Facilities Committee PROM: 2003 Library, Arts and Culture Transition Team 2002 _ FROM: TO: 200tk TO: 2004 TO: 2003 12. Why are you interested in serving in this interim position as a Spokane Valley City Councihnember? I h ave lived at 12722 East 23xd Ave in the Spokane Valley for the last 37 years. I am a Spokane Valley Girl, Since the city incorporated in 2002, I have served on several committees and boards to do my part to make this the best city it can b e. I n 2005, I xan Tor city council to better serve my community and other years I have W6tked on campaigns to help good people get elected to the city council. If I am Blessed to be chosen to serve out this term, I will make our city my nu mber one priority. If not our city will still be my number one priority and I will , —gladly serve the community in any - capacity. 13. What are the three highest priorities you believe the City needs to address? How would you propose to address these issues? 1 In these tough economic tunes the highest priority the city needs to have is a business friendly atmosphere that presorves and grows existing businesses while attxacting new businesses, thus creating more jobs 2) Keeping the budget balanced without raising tax rates and /or fees, while continuing to provide necessary services and maintaining.. rainy day fund. This c an be accomplished by eliminating unnecessary studies and by having business friendly policies that increase business revenues, which in turn increase tax revenues without raising rates. Defending property rights by encouraging business districts and neighborhoods to determine their own character, rather than allowing outside non -stake holders to dictate z 14. Have you ever attended a meeting of the Spokane Valley City Council? Yes [ X ] No [ If yes, give an estimate of how many meetings you have attended in the past year: 6 15. Appointment to the City Council will require your attendance at numerous regularly scheduled and special meetings, which generally occur on Tuesday evenings. Councilmembers are also expected to represent the City of Spokane Valley by serving on various regional conrrnissions, committees and boards. Are you able to commit your time and energy to participate fully as a member of the Spokane Valley City Council. Yes [ X ] No [ I 16. References: Please list name, address and phone number: I. — Mary and dames Pollard, 1 7216 E Baldwin, Spokane Valley WA 990 (509) 926 - 8899 2_ Janke cooperstoin, 9716 E 45th, Spokane Valley wA 99206 (5 993 - 6298 3. Deanna Hormann, 1319 S Shamrock, Spokane Valley WA 99037 (509) 92 - Once submitted, applications and related materials become a public record subject to public disclosure, avid will appear in the Council agenda packet for the March S, 2011 City Council meeting. Interviews are tentatively scheduled for the evening of March 22, 2011. Selected applicants will be notified of the exact date and time of the interview once all applications have been received. Final action appointing a candidate to elective office will take place in the open public meeting, which is anticipated to occur March 29, 2011, No City elected officer shall hold any other office or employment within the Spokane Valley City government. Signature: Today's Date: �,Q o y gz 1 1 Spokane a11ey CITY OF SPOKANE VALLEY 11707 E. Sprague Avenue, Suite 106 Spokane Valley, WA 99206 (509) 921 -1000 0 ._ _q } y . il APPLICATION FOR INTERIM CITY COUNCIL MEMBER POSITION # 3 Thank you for your interest in serving the Spokane Valley connnunity as a member of the Spokane Valley City Council. To be considered, applications must be completed, signed, and received at the City Clerk's office, 11707 E. Sprague Avenue, Suite 106, no later than 4 :00 p.m. Friday, March 4, 2011, (late arriving mail will not be accepted). Applications may be hand - delivered or mailed. Name: 00 . fd- lf?W� 'file (Last) (Middle (First) Complete Horne Mailing Address: 2. c� V s - U If you have lived at your current address less than one year, ple se list yo hr previous addresses and state how long you lived at those residences: Complete Previous Address Length of Time at this Address Horne Phone: (5' � 9 2- 6 - 3 b 3' Business Phone: ( 5bil 939' 111 E -mail: Fax: (6 19 Cell :( 139- 1 /1F Occupation: (if retired, please indicate former occupation) ?,eaj C - :s& e_ F>ro owic Business Address: mil! S Educational Background: ryv w cv r �?,E 5 ` < 71 fafe_ s "w ltla r`d�tS Ind-'A IF 1 ti Gcc %) 1. Registered voter in the City of Spo ane Valley? Yes No [ ] 2. Have you continuously resided within the city limits of the City of Spokane Valley for a year or more? (State law requires a council member to be a resident of Spokane Valley for at least a year prior to appointment, and to be a registered voter at the time of application.) Yes;] No [ ] 3. Have you ever been convicted for anything other than a minor traffic violation? Yes [ ] No ><I 4. If you answered "YES" to #3 above, please explain: S. Do you or your spouse or any immediate family member (spouse, children, siblings, parents) have a financial interest in, or ate you an employee or officer of any business or agency which does business with the City of Spokane Valley? Yes No ] If yes, please explain: 0w1o,4, & r u k _ ijrl �r r vu rlht & to s 6 AWQ el a5 S at 6. Is any member of your immediate family currently employed, either full time or part time, by the City of Spokane Valley, or currently perform any volunteer work for the City of Spokane Valley? Yes No [ ] R If yes, please explain: MeM 6tA a 5V ('��tingr�,2M �ysrhxeee� Y, Sr�� 7. Would your appointment create a conflict of interest or an appearance of a conflict of interest? Yes [ ] No If yes, please explain: 8. Please list your employment for the past ten years: NAME OF EMPLOYER POSITION HELD DATES OF EMPLOYMENT !'� � r.2f�,�� .�i� _,lzi{�.- � •C �Yi3K�'+�' �f 1 ilk / �� T U �`�Gu'Gl�. � 1000 9. Please list the professional affiliations, clubs, social, or fraternal organizations to which you belong or hold office: I de elf' r-0 o f" e-s'.5 j�o ,-. _ at - osr` r` r r'5 L'oyhml-fiee� Meh��r` S'�2� ds�bue �nnu � �� -sY,e� Il,►vG.,u��. 10. Please list your special skills and/or interests: I'ld Phases 4 &,,5fi - t G+awe . 1 _yrs eect.l e's e- e;teq- � i lon� � Kieft N f s} esicfa�� wrfka POs (m� ter /alle ¢x y jtle �at4� f k'61s, f�IU�- •;n�SS C'Dn.`fzte.�f� V-�z- r'G- �$,�rt�cC �tI`�r' f��'es"L('�� f �' °d' ;� �w-�"r ��Q.dl�q' /V;.��'�i°�',Lri.� �F 11. Please list your volunteer experience, and include any volunteer or paid positions held on any governmental board, committee or commission: P.P any, n�m c'SSi`dyt- � P�',�n [zG } PROM: ICI 10 TO: C re-$ KI ect f « F - h;) d ,,- !(os�. d.bJa boa o-(U IV, - kern eltlto h '-e r Rc2 a-rlo r .^a5+ee S1'. Y*a '� 7 0,t>v I•Uu, a I dam 1, FROM: lqg 2-- TO: J ay , Zd / U T1 1 Lc ire � -dew, P-Jv-6 m4'64 V6tar ��e� /� let � s �'i~r�i3t,`iafl F �j —ot�n FRO To: 1 y�t�ct f e. Chum eey� (Val) p - �'� •llezlle. ce�e�Ue�FDx �yr FROM: crv�sf F d k � �/!¢y P fu�i� F a PHOU" 12• Why are you interested in seining in this interim position as a Spokane Valley City Counci(nmember? >e, et 91C Me k k 0 "L e ' e- a W loeik - 1 Ae lflpi"A 11ouA Mi) daer or'1S ko koc1 eta i.1 +o Ae- fied AI' su e 0 13. What are the three highest priorities you believe the City needs to address? How would you propose to address these issues ' ':M ,d A — L .C, _ �i.u; re, b,t WiflL in w 5 i ef/ ; wrveS tr^rPi.� d��rcLe.S�17Q7i hL fan '�� fir lnfo`fi Kl Q ? n _ '00,4 e4Y�"laedl e _h ehcz/ oi C3 vstcr� ©hL.sh cr5f �.5S fn ©spl��r�. E� icy It 4"M 4�-s ewdl cr aze� ��•� � v b+ ��vt � ��P�':�Vit�'ti ` I YI�ri�j�'i•Y.tC�t Lt�ere��'i WciT "e?f'�'f��J'�'�r/l^eiL'��t'x� 3�p�`GVIA.N- � Nt25�`�t� A�� i�'�u�C 77 ' t ` 1 .� ol Adtede_ ezpfl '8 le .1 J z cnL w a ll i JL0,_ { Jfli reafe (ais- - rCawfc� .e).• ill., ,- Gan avcs • r f o :r i6a lde ) `Y ti ��r !° F rr _,f 4 11 f& — eawmY t wod IS otZir � �� © �4- `h25'P_ f9� � +.Z � a J` �� y • a ,� � tom, I G'v-r� UR ewe_ r:'�5 :.G�•- ��l,�.f 6rtd� L =nsfF ��" %f: "n�.11 y 14. Have you ever attended a meeting of the Spokane Valley City Council? Yes] No [ j If yes, give an estimate of how many meetings you have attended in the past year: & 5 'y&- 6 I`K Lo 5 f tG P&O M - 45 15. Appointment to the City Council will require your attendance at numerous regularly scheduled and special meetings, which generally occur on Tuesday evenings. Councilmembers are also expected to represent the City of Spokane Valley by sewing on various regional commissions, committees and boards. Are you able to commit your time and energy to participate fully as a member of the Spokane Valley City Council. Yes><l No [ ] 16. References: Please list name, address and phone number: f 1. � t �ftiS a• � �� v A 2 � � o f� 91c�.� ��° �'�� 2. �ranv�fz/ {f /nt l S!S a � t. e zaz 3. T4 Ki en52 k -e__f kIJh s' 2 o A ne_ - RX 5V 1 Z 2-, Z,:-ZS_z5_ Once submitted, applications and related materials become a public record subject to public disclosure, and will appear in the Council agenda packet for the March 8, 2011 City Council meeting. Interviews are tentatively scheduled for the evening of March 22, 2011, Selected applicants will be notified of the exact date and time of the interview once all applications have been received. Final action appointing a candidate to elective office will take place in the open public meeting, which is anticipated to occur March 29, 2011. No City elected officer shall hold any other office or employment within the Spokane Valley City government. Signature: / . D d yl Today's Date: Z CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 29, 2011 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation AGENDA ITEM TITLE: Greenacres Park Phase 1 Bid Update GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: Final design approved by Council in June 2010 and funding was approved in July 2010. BACKGROUND: The Greenacres Park Phase 1 Project was advertised for bids beginning February 25, 2011. Bids were opened Thursday, March 17, 2011. Five bids were received with all five bids being significantly lower than the Landscape Architect's estimate. The low responsible bid was submitted by Bouton Construction Company. This project is funded with $500,000 from the state and the balance from the Parks and Recreation Capital Fund. The Phase 1 cost estimate was $1,538,322.40 which included the base bid and five alternates. The low responsive bid was $937,973.00 for the base bid and the five alternates. Staff will be recommending awarding a contract for the base bid and alternates 1 -4. The alternates include: 1) installation of turf and irrigation for Phase 2 of the park; 2) add the sand and water play area; 3) add one small shelter; and 4) substitute concrete for asphalt on the perimeter path system. By accepting several of the alternates, several items included in Phase 2 will be completed in Phase 1 saving the City money down the road when Phase 2 is constructed. Construction items not included in the bid include: purchasing the restroom from a state contract at approximately $100,000, costs for completing street improvements which include widening the streets and moving utility line at approximately $90,000 and our existing consultant contract for design and project management. The City will be using the standard AIA contract A101 -2007 for this project. OPTIONS: 1) provide additional direction to staff. RECOMMENDED ACTION OR MOTION: Consensus to bring back a Greenacres Park Phase 1 bid award recommendation for Council consideration. BUDGET /FINANCIAL IMPACTS: This project is funded with $500,000 from two state appropriations and the balance from the 2011 Parks Capital Budget. STAFF CONTACT: Michael D. Stone, Director of Parks and Recreation ATTACHMENTS: 1) Bid Tabulations Parks and Recreation Department *17A�1L+ 2426 N. Discovery Place ;� Spokane Valley, WA 99216 509.688.0300 Fax: 509.688.0188 ', parksandrec@spokanevalley.org �. BID TABULATION - Greenacres Park - Phase 1 PROJECT # PR -0001, BID # 11 -001 BID OPENING DATE - March 17, 2011, 10:00 a.m. Local Time Construction Estimate BASE BID SALES TAX ALTERNATE1 SALES TAX ALTERNATE SALES TAX ALTERNATE SALES TAX ALTERNATE 4 SALES TAX ALTERNATE 5 SALES TAX $1,051,000.00 $91,437.00 $199,700.00 $17,373.90 $49,800.00 $4,332.60 $32,200.00 $2,801.40 $66,500.00 $5,785.50 $16,000.00 $1,392.00 Bacon Concrete $705,400.00 $61,369.80 $89,550.00 $7,790.85 $24,600.00 $2,140.20 $28,500.00 $2,479.50 $34,600.00 $3,010.20 $14,500.00 $1,261.50 Bouton Construction Company M M.J. Takisaki, Inc. $695,000.00 $735,229.0 $60,465.00 $63,965.0 $66,000.00 $95,033.0 $5,742.00 $8,268.0 $26,400.00 $22,665.0 $2,297.00 $1,972.0 $26,000.00 $19,919.0 $2,262.00 $1,733.0 $38,500.00 $35,008.0 $3,350.00 $3,046.0 $11,000.00 $12,932.0 $957.001 $1,125.0 Schimmels Construction T.W. Clark Construction LLC $755,000.00 $760,233.00 $65,685.00 $64,795.00 $92,000.00 $86,584.00 $8,004.00 $7,533.00 $22,000.00 $22,166.00 $1,914.00 $1,929.00 $20,000.00 $20,493.00 $1,740.00 $1,783.00 $22,000.00 $47,225.00 $1,914.00 $4,109.00 $11,000.00 $11,141.00 $957.00 $969.00 TOTAL BID1$1, 538, 322 .401$975,202.051$937,973.001$1, 000, 895. 001$1,002,214.001$1,028,960.00) 538, 322 .401$975,202.051$937,973.001$1, 000, 895. 001$1,002,214.001$1,028,960.00) CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 29, 2011 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation AGENDA ITEM TITLE: Indiana Ave Extension Project ( #0112) GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: August 12, 2008, approved motion to submit TIB Grant Application for the Indiana Avenue Extension Project; December 29, 2008, Info Memo on TIB grant award; January 27, 2009, Public Hearing /Approval of Amended 2009 TIP; February 24, 2009, Info RCA re: TIB Grant; March 3, 2009, Admin Report re: TIB Grant; March 10, 2009, Motion to sign TIB grant agreement; April 14, 2009, Approved Amendment #2 — 2009 TIP; June 16, 2009, approval of 2010 -2015 Six Year Transportation Improvement Plan (Resolution #09- 009) which included the Indiana Extension Project; March 2, 2010, Info RCA, Amended 2010 TIP; March 9, 2010, Admin Report on Amended 2010 TIP; March 23, 2010, Public Hearing on Amended 2010 TIP; April 13, 2010, approved Resolution #10 -007 adopting Amended 2010 TIP, March 8, 2011- Staff presentation on Indiana Ave extension, March 22, 2011 — Motion to Award Construction Bid (tabled). BACKGROUND: The City of Spokane Valley received a grant from the Transportation Improvement Board (TIB) Under the grant agreement TIB will fund 80 % of the project cost, up to a maximum of $1,566,850. The project will connect Indiana Ave east of Sullivan Road to the Mission /Flora intersection with a divided parkway including sidewalks, curbs, gutters, bike lanes, and drainage improvements. This project will help alleviate congestion along Broadway Ave and Sullivan Rd by completing a missing link and providing an east -west route immediately north of 1 -90. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion BUDGET /FINANCIAL IMPACTS: STAFF CONTACT: Steve Worley, Senior Capital Projects Engineer Neil Kersten, Public Works Director ATTACHMENTS: Map of road layout 5 � D OLD MSSJON AVENGE b Q ❑7 �Q P P ■ e r� Isot AvE n Q G I iSSIO N AVENUE DRAFT ADVANCE AGENDA For Planning Discussion Purposes Only as of March 24,2011; 10:00 a.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings April 5, 2011, SPECIAL MEETING: Executive Session 5:00 p.m. [RCW 42.30.110(1)(h)] To evaluate the qualifications of candidates for appointment to elective office April 5, 2011, Study Session Format, 6:00 p.m. [due date Mon, March 28] ACTION ITEMS: 1. Tabled Motion for Indiana Ave Ext Bid Award — Mayor Towey (30 minutes) 2. Greenacres Park Bid Award — Mike Stone (10 minutes) 3. Mayor and Councilmembers: Appt of Candidate to Council Position 43 No public comment) (20 min) a. Nomination & 2 " of candidate: vote. b. Clerk Administers Oath c. New Councilmember Takes Position at the Dias NON - ACTION ITEMS: 4. Pavement Management Program Update — Steve Worley (20 minutes) 5. Hanson Developer Agreement — John Hohman (15 minutes) [ *estimated meeting 95 minutes] #1 Mayor's State of the City Address /Community Forum Monday, April 11, 2011; 7:00 pm to 8:00 pm. Valley Fourth Memorial Church, 2303 S. Bowdish Road April 12, 2011, Formal Meeting Format, 6:00 i).m. [due date Mon, April 4] 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. First Reading Proposed Ordinance dealing with livestock in mixed use — Christina Janssen (15 minutes) 3. First Reading Proposed Ordinance for 2011 Comp Plan Amendments — Mike Basinger (20 minutes) 4. Motion Consideration: Hanson Developer Agreement — John Hohman (10 minutes) [*estimated meeting: 50 minutes] #2 Mayor's State of the City AddresslCommunity Forum Thursday, April 14, 2011, 7:00 pm to 8:00 pm, Greenacres Christian Church, 18010 E. Mission Avenue April 19, 2011, Study Session Format, 6:00 p.m. [due date Mon, April 11] 1. Advance Agenda — Mayor Towey (5 minutes) 2. Disaster Cost - Recovery (FEMA) — Gerry Bozarth, Spokane Emergency Management (20 minutes) 3. Airway Heights Plan Review Renewal — MaryKate McGee (15 minutes) [ *estimated meeting: 40 minutes] #3 Mayor's State of the City Address /Community Forum Thursday, April 21, 2011; 7:00 pm to 8:00 pm, Seth Woodard Elementary School, 7401 E. Mission Ave. April 26, 2011, Formal Meeting Format, 6:00 p.m. [due date Mon, April 18] Proclamation: Public Service Recognition Week 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Second Reading Proposed Ordinance Livestock in Mixed Use — Christina Janssen (10 minutes) 3. Second Reading Proposed Ordinance for 2011 Comp Plan Amendments — Mike Basinger (10 minutes) 4. Motion Consideration: Airway Heights Plan Review Renewal — MaryKate McGee (10 minutes) 5. Info Only: Dept Reports [*estimated meeting: 35 minutes] 44 (and final) Mayor 's State of the QU Address/Community Forum Thursday, April 28, 2011; 12:30 to 1:30 pm, CenterPlace Regional Event Center 2426 N. Discovery Place Draft Advance Agenda 3/24/2011 1:46:15 PM Page 1 of 2 May 3, 2011, Study Session Format, 6:00 p.m. [due date Mon, April 251 1. Draft 2012 -2017 Six Year TIP — Steve Worley (20 minutes) May 10, 2011, Formal Meeting Format, 6:00 p.m. [due date Mon, May 2] Proclamation: Lilac City Wings Motorcycle Awareness Day 1. Consent Agenda (claims, payroll, minutes) (5 minutes) May 17, 2011, Study Session Format, 6:00 p.m. [due date Mon, May 9] 1. Admin Report: Draft 2012 -2017 Six Year TIP — Steve Worley (15 minutes) May 24, 2011, Formal Meeting Format, 6:00 p.m. [due date Mon, May 16] 1. PUBLIC HEARING: Draft 2012 -2017 Six Year TIP — Steve Worley (15 minutes) 2. Consent Agenda (claims, payroll, minutes) (5 minutes) 3. Info Only: Dept Reports [*estimated meeting: minutes] May 31, 2011, Study Session Format, 6:00 p.m. [due date Mon, May 23] June 7, 2011, Studv Session Format, 6:00 mm. [due date Mon, May 30] June 14, 2011, Formal Meeting Format, 6:00 p.m. [due date Mon, June 6] 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Proposed Resolution Adopting 2012 -2017 Six Year TIP — Steve Worley (15 minutes) June 21, 2011 Possible no Meeting, (A WC Conference, Spokane, Wa.) June 28, 2011, Formal Meeting Format, 6:00 p.m. [due date Mon, June 20] 1. Consent Agenda (claims, payroll minutes) (5 minutes) 2. Info Only: Dept Reports ['estimated meeting: minutes] July 5, 2011, Study Session Format, 6:00 p.m. Alternative Analysis (contracts) Bidding Contracts (SVMC 3. — bidding exceptions) Budget 2012 (August /Sept 2011) Capital Projects Funding CDBG (Fall 2011) Centennial Trail Agreement Clean Air Agency East Gateway Monument Structure 4 Flashing Beacons Governance Manual (resolution) Update Joint Meetings: Planning Commission; BOCC Liberty Lake City Sign Lodging Tax Funding for 2012 (Oct 2011) Milwaukee Right -of -way Monument (Veterans') Sign Outside Agencies 2012 (August 2011) [due date Mon, June 27] Parking /Paving Options (for driveways, etc.) PEG Funds: Allocation of P &E Funding Permit Tracking System Railroad Quiet Zones Reimbursement Assessment Amendment Retreat, Summer 2011 Shoreline Master Program, Chapter 1 Sidewalks Signage (I -90) Site Selector Update Solid Waste Amended Interlocal Speed Limits Sprague Appleway Corridor Environ.Assessment Sprague Avenue: One -way vs. two -way WIRA, Water Protection Commitment, Public Education 4 = Awaiting action by others * = doesn't include time for public or council comments Draft Advance Agenda 3/24/2011 1:46:15 PM Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 29, 2011 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ® information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE : Replacement of Permit Tracking Software, GOVERNING LEGISLATION: None PREVIOUS COUNCIL ACTION TAKEN: None BACKGROUND: The City is currently using a permit tracking system, PLUS, provided through the County. It is a system created by the County Information Services Department and is going to be retired in 2012. The City will need to find a system to replace the PLUS system. City and County staff have investigated several systems and it appears that the County is ready to procure its PLUS replacement. City staff has prepared the attached information for Council in advance of a more detailed admin report to be presented next month. OPTIONS: None at this time, information only on the partnering effort to date. RECOMMENDED ACTION OR MOTION: No action required. BUDGET /FINANCIAL IMPACTS: To be provided in admin report STAFF CONTACT: Mary Kate McGee, Building Official ATTACHMENTS: Permit Software Replacement Information Permit Software Replacement City staff was informed by County Information Services (ISD) staff in July 2010 that the PLUS system, currently used by both the City and the County for permit tracking, would be decommissioned in the first quarter of 2012. PLUS is a proprietary system developed by County ISD staff. The program used to design the system is 20 year old technology that has become obsolete, prompting the County to retire the current system in favor of a newer, vendor supported permit tracking system. The City has been using the County's PLUS system for most of the last seven years with the City's PLUS data residing on a server at the County. Over the last eight months, County and City staff have jointly reviewed six permitting systems, including the system used by the City of Spokane. System review included demonstrations by vendors, phone conversations with system clients, and two field trips to look at the most promising systems, Eden and Paladin. City staff applied a matrix system to compare systems to make sure we were comparing "apples to apples." County has reviewed and declined to pursue the Eden system, mostly on the basis of cost and concerns about on -going system support. City staff has similar concerns about system support. County and City staff agree that Paladin is the most promising system we have reviewed. The functionality, pricing (based on estimates at this time) and system support appear to meet the needs of the County and the City. County and City staff will be having follow -up demonstrations by the vendor at the end of March. The County plans to make a purchase decision within the next 30 days. At this time, the benefits of County /City partnering on permitting software appear to apply to long term operability of the permitting system software with the County GIS system, and for development of a web portal. The vendor is not offering any price modifications for the actual purchase and implementation of the software based on County /City partnership. The only potential financial benefit may be seen in the area of data conversion since County and City data is all PLUS data.