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2011, 06-14 Regular MeetingAGENDA SPOKANE VALLEY CITY COUNCIL SPECIAL/REGULAR MEETING FORMAL MEETING FORMAT Tuesday, June 14, 2011 6:00 p.m. Spokane Valley City Hall Council Chambers 11707 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER: INVOCATION: Pastor John Vanderwalker, Community of Christ Church PLEDGE OF ALLEGIANCE: ROLL CALL: APPROVAL OF AGENDA: INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: MAYOR'S REPORT: Proclamation: Inland NWBlood Drive PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and address for the record and limit remarks to three minutes. 1. CONSENT AGENDA Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a. Approval of the attached listing of claim vouchers, with grand total of $2,404,448.46 b. Approval of Payroll for Period Ending May 31, 2011: $361,103.25 c. Approval of City Council Meeting Minutes of May 17, 2011, Study Session Format d. Approval of City Council Meeting Minutes of May 24, 2011, Formal Meeting Format e. Approval of City Council Meeting Minutes of May 31, 2011, Study Session Format NEW BUSINESS 2. Motion Consideration: Confirmation of Mayoral Committee Appointments — Mayor Towey [public comment] 3. Introduction of Mark Calhoun, Finance Director, and Administration of Oath of Office — Mike Jackson /Chris Bainbridge PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and address for the record and limit remarks to three minutes. Council Agenda 06 -14 -2011 Regular Meeting Page 1 of 2 ADMINISTRATIVE REPORTS 4. Street Vacation Proposal, STV 0 1 -11 — Micki Harnois 5. Sprague Avenue, One -way vs. Two -Way — Neil Kersten, Cary Driskell, Mike Jackson 6. Advance Agenda — Mayor Towey INFORMATION ONLY (will not be discussed or reported): 7. Comcast Internet for Low Income Families 8. Broadway Avenue Safety Project #0063 9. Indiana Sullivan Concrete Intersection Project #0113 EXECUTIVE SESSION: n/a ADJOURNMENT General Meeting Schedule (meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. The Formal meeting formats are e.�y held the 2n and 4' Tuesday Formal meeting have time allocated for general public comments as well as comments after each action item. The Study Session formats (the less formal meeting) are e.�y held the 1 St . 3rd and sometimes 5 Tuesdgys. Study Session formats DO NOT have time allocated for general public comments; but if action items are included, comments are permitted after those specific action items. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 921 -1000 as soon as possible so that arrangements may be made. Council Agenda 06 -14 -2011 Regular Meeting Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 06 -14- 2011 City Manager Sign -off: Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST DATE WNOUCHER NUMBERS: TOTAL, AMOUNT 05 -20 -2011 22887 -22929 $301,228.07 05 -20 -2011 22930 -22946 $60,214.08 05 -27 -2011 22947 -22969 $69,048.60 05 -31 -2011 5235 -5250 $2,427.00 06 -02 -2011 22970 - 23020; 527110007; 531110012 $1,694,116.98 06 -03 -2011 23023 -23033 $9,971.94 06 -03 -2011 23034 -23035 $8,396.17 06 -06 -2011 23036- 23049; 602110192; 603110017 $259,045.62 GRAND TOTAL $2,404,448.46 RECOMMENDED ACTION OR MOTION: Approve claims for vouchers as listed above. BUDGETIFINANCIAL IMPACTS: STAFF CONTACT: Ken Thompson, Finance Director ATTACHMENTS Voucher Lists vchlist Voucher List Page: 1 0512012011 2:51:10PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund /Dept Description /Account Amount 22887 5/20/2011 000958 AAA SWEEPING, LLC 45995 402.402.000 2011 STREET SWEEPING SREVICE 53,673.69 Total : 53,673.69 22888 5/20/2011 001972 ALL PHAZE INSTRUMENT * SUPPLY, LLC 6426 001.032.000 SUPPLIES FOR PUBLIC WORKS 173.38 Total : 173.38 22889 5/20/2011 002635 AVIDEX INDUSTRIES 1061724 001.090.000 BRACKETS FOR SONY CAMERAS 719.38 Total : 719.38 22890 5/20/2011 000796 'BUDINGER & ASSOC INC L11083 -1 402.402.000 STORMWATER MATERIALS 580.00 Total : 580.00 22891 5/20/2011 002562 CD'A METALS 323789 101.042.000 SUPPLIES: PW 62.09 Total : 62.09 22892 512012011 000101 CDW -G XDG4756 001.090.000 LIVE TEXT AND COMPUTER AND M 1,081.57 Total : 1,081.57 22893 5/20/2011 000863 CENTURY WEST ENG CORP 232338 101.042.000 2011 TIP SERVICES 3,754.04 Total : 3,754.04 22894 5/20/2011 000571 CODE PUBLISHING GO 38079 001.013.000 MUNICIPAL CODE UPDATE 321.93 Total: 321.93 22895 512012011 001888 COMCAST JUNE 2011 101.042.000 HIGH SPEED INTERNET: SHOP MA 64.90 Total : 64.90 22896 5/20/2011 000508 CONOCOPHILLIPS FLEET 25913303 001.058.057 APRIL 2011: FLEET FUEL BILL 2,886.20 Total : 2,886.20 22897 5/20/2011 002604 DELL FINANCIAL SERVICES LLC 74657606 001.090.000 LEASE CONTRACT 3,228.16 Total : 3,228.16 22898 5/20/2011 000278 DRISKELL, CARY EXPENSES 001.013.015 AWC CONFERENCE: DRISKELL 317.28 Total : 317.28 22899 5/20/2011 002255 ENTERPRISE INFO SOLUTIONS INC. 103530 101.042.000 2011 GPS UNIT SERVICE FOR PLOT 600.00 Page: 1 vchlist Voucher List Page: 2 05/20/2011 2:51:10PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice 22899 5/20/2011 002255 002255 ENTERPRISE INFO SOLUTIONS INC (Continued) 22900 5112012011 001232 FASTENAL CO PURCHASING IDLEW74439 22901 22902 22903 22904 22905 22906 22907 22908 5/20/2011 001447 FREE PRESS PUBLISHING INC 36223 36224 5/20/2011 002365 GENERAL DYNAMICS ITRONIX CORP S0009599 5/20/2011 000007 GRAINGER 5/20/2011 001728 HP FINANCIAL SERVICES CO 5/20/2011 000220 ICMA 5/20/2011 002522 KOEGEN EDWARDS LLP 5/20/2011 000258 MICROFLEX INC, 5/20/2011 002203 NAPAAUTO PARTS 5/20/2011 000662 NAIL BARRICADE & SIGN CO 9528733786 60029241916002922412 APRIL 2011 1510 1511 1512 1515 1518 1519 00019967 649150 649387 650204 72309 Fund/Dept Description /Account Amount Total : 600.00 101.042.000 SUPPLIES: PW 85.54 Total : 85.54 001.058.056 LEGAL PUBLICATION 144.00 001.013.000 LEGAL PUBLICATION 27.20 Total : 171.20 001.016.000 POWER CORDS, ADAPTORS AND E 1,900.73 Total : 1,900.73 402.402.000 SMALL TOOLS & EQUIPMENT: PW 28.83 Total : 28.83 001.090.000 JUNE 2011: LEASE PYMT 646.72 Total : 646.72 001.018.016 MEMBERSHIP DUES: JACKSON 1,232.00 Total : 1,232.00 001.013.015 PROFESSIONAL SVCS: POLICE SE 127.60 001.013,015 PROFESSIONAL SVCS. SARP ADVI 5,450.00 001,013.015 PROFESSIONAL SVCS: LUPA (1) 2,425.00 001.013.015 PROFESSIONAL SVCS: SHORELIN 325.00 001.013.015 PROFESSIONAL SVCS: GENERAL 930.10 001.013.015 PROFESSIONAL SVCS: 2,048.90 Total : 11,306.60 001.090.000 TAXTOOLS SOFTWARE RENTAL: Al 343.83 Total : 343,83 101.042.000 SHOP MAINT TOOLS AND EQUIPME 25.92 101.042.000 SHOP MAINT TOOLS AND EQUIPME 9.50 101.042.000 SHOP MAINT TOOLS AND EQUIPME 167.18 Total : 202.60 001.032.000 TRAFFIC CONES 347.84 Page: 2 vchlist Voucher List Page: 3 05/2012011 2:51:101PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 22909 5/20/2011 000662 000662 NAIL BARRICADE & SIGN CO (Continued) Total : 347.84 22910 5/20/2011 001035 NETWORK DESIGN & MANAGEMENT 19840 001.090.000 APRIL 2011: SYSTEM MAINTENANC 8,413.75 19844 001.090.000 HP CARE PACK FOR MSA2000 ANC 1,081.69 Total: 9,495.44 22911 5/20/2011 000652 OFFICE DEPOT INC. 560747081001 001.090.000 BROADCASTING EQUIPMENT: BIN( 117.24 560770714001 001.090.000 BROADCASTING EQUIPMENT:BING 84.73 562817788001 001.032.000 OFFICE SUPPLIES: PW 31.96 Total : 233.93 22912 5/20/2011 000307 OFFICE OF THE STATE TREASURER APRIL2011 001.016.000 STATE REMITTANCE 70,985.12 Total : 70,185.12 22913 5/20/2011 002424 PITNEY BOWES GLOBAL 1428301 -MY11 001.090.000 MAY 2011: POSTAGE METER RENTi 275.00 Total : 275.00 22914 5/20)2011 001089 POE ASPHALT PAVING, INC_ APRIL 2011 101 .042.000 2011 STREETAND STORMWATER R 125,093.58 Total : 125,093.58 22915 5/20/2011 000952 RECALL DESTRUCTION SVC 3901153411 001 .058.057 DOCUMENTATION DESTRUCTION 24.30 Total : 24.30 22916 5/20/2011 002288 SARGENT ENGINEERS INC. 27101 101.042000 BRIDGE AND STRUCTURAL CONSL 309A2 Total : 309.42 22917 5/20/2011 000836 SCHULTZ, WILLIAM J. EXPENSES 001.058.057 REIMBURSEMENT: WACE CONFER 305.64 Total : 305.64 22918 5/20/2011 000318 SHAMROCK PAVING CO. 54 101.042.000 COLD MIX 240.23 64 101.042.000 COLD MIX 218.49 Total : 458.72 22919 5/20/2011 000230 SPOKANE COAUDITORS OFFICE APR] L2011 001.058.056 RECORDING FEES 547.00 Total: 547.00 22920 5/20/2011 000308 SPOKANE CO PROSECUTING ATTY APRIL 2011 001.016.000 CRIME VICTIMS COMP FUND 979.36 Page: 3 vchlist Voucher List Page: 4 0512012011 2:51:1QPM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description /Account Amount 22920 5/20/2011 000308 000308 SPOKANE CO PROSECUTING ATTY (Continued) Total : 979.36 22921 5/20/2011 000001 SPOKANE CO TREASURER 51500669 101.042.000 APRIL 2011: WORK CREW 4,425.89 Total : 4,425.89 22922 5/20/2011 000093 SPOKESMAN - REVIEW 257921 001.090.000 BROADCASTING ADVERTISEMENT 404.74 Total : 404.74 22923 5/20/2011 000065 STAPLES ADVANTAGE 3154103306 001.058.055 OFFICE SUPPLIES: CD 25.98 3154103323 001.018.016 OFFICE SUPPLIES: HR 66.63 3154103326 001.058.055 OFFICE SUPPLIES: CD 144.86 3154103328 001.058.055 OFFICE SUPPLIES: CD 15.69 3154103330 001.058.055 OFFICE SUPPLIES:CD 200.11 3154103331 001.058.055 OFFICE SUPPLIES:CD 13.85 Total : 467.12 22924 5/20/2011 000419 SUMMIT LAW GROUP 51258 001.018.016 PROFESSIONAL SERVICE: GENERj 450.00 Total : 450.00 22925 5/20/2011 002423 T &TTOOLS, INC 51584 402.402.000 HANDY HOOKS: PW 200.00 Total : 200.00 22926 5/20/2011 001472 TESTAMERICA LAB 59002397 402.402.000 ENVIRONMENTAL TESTING: SULLA 95.00 Total ; 95.00 22927 5/20/2011 002597 TWISTED PAIR ENTERPRIZES L.L_C 542011 001.090.000 BROADCASTING EQUIPMENT 2,934.91 Total : 2,934.91 22928 5/20/2011 000964 VOLT MANAGEMENT CORP 24979012 001.090.000 STAFFING SVCS: IT 372.00 Total : 372.00 22929 5/20/2011 001885 ZAYO BANDWIDTH LLC MAY 2011 001.090.000 DARK FIBER LEASE 242.39 Total : 242.39 43 Vouchers for bank code: apbank Bank total : 301,228.07 43 Vouchers in this report Total vouchers : 301,228.07 Page: 4 Vchlist Voucher List Page: 1 05/20/2011 3:15 :54PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund /Dept Description/Account Amount 22930 5/20/2011 000135 APA 134254 -1126 001.058.056 2011 APA ANNUAL MEMBERSHIP: F 281.00 183514 -1126 001.058.056 2011 APA ANNUAL MEMBERSHIP: P 225.00 211610 -1126 001.058.056 2011 APA ANNUAL MEMBERSHIP :1 250.00 Total : 756.00 22931 5/20/2011 000050 APA -INLAND EMPIRE SECTION May 2011 001.058.055 2011 ANNUAL CONFERENCE REGI. 270.00 Total: 270.00 22932 5/20/2011 000030 AVISTA acct 410137519 101.042.000 APRIL 2011 PW UTILITIES -NEW M 11,69 April 2011 101.042.000 UTILITIES: PW MASTER AVISTA 23,131.05 April 2011 001.076.300 UTILITIES: PARKS MASTER AVISTA 8,66020 Total : 31,802.94 22933 5/20/2011 000694 AVISTA UTILITIES 26220 001.090.000 HOME ENERGY AUDITS 828.00 785281526 303.303.113 INDIANA SULLIVAN PCCP INTER CI 798.00 Total : 1,626.00 22934 5/20/2011 001862 BISCHOFF, PATTY Expenses 001.076.000 EXPENSE REIMBURSEMENT 36.70 Total : 36.70 22935 5/20/2011 000918 BLUE RIBBON LINEN SUPPLY INC 9223496 001.076.305 LINEN SUPPLY AND SERVICE AT C 214.48 9225433 001.076.305 LINEN SUPPLY AND SERVICE AT C 140.61 S0010977 001.076.305 LINEN SUPPLY AND SERVICE AT C 116.89 Total : 471.98 22936 5/20/2011 001169 CITY OF SPOKANE VALLEY MAY 2011 001.058.056 PETTY CASH: 9399,9400,01,03,04,0 34.50 Total : 34.50 22937 5/20/2011 000321 GREATER SPOKANE INC 78997 001.090.000 1ST QTR 2011 GRANT REIMBURSE 15,000.00 Total : 15,000.00 22938 5/20/2011 002660 HUMRICH, DONITA & BART REFUND 001.058.059 REFUND OF PERMIT FEES 43.00 Total : 43.00 22939 5/20/2011 001669 MCGEE, MARY KATE Expenses 001.058.057 EXPENSE REIMBURSEMENT 242.16 Total : 242.16 Page: 1 vchlist Voucher List Page: 2 05120/2011 3:15:54PM Spokane Valley Bank code apbank Voucher Date Vendor Invoice Fund/Dept Description /Account Amount 22940 5/20/2011 000240 NAIL LEAGUE OF CITIES 33133 001.011.000 NATIONAL LEAGUE OF CITIES DUE 6,697.00 Total : 6,697.00 22941 5/20/2011 001536 NEW URBAN NEWS 2011 001.058.056 PLANNING SUBSCRIPTION 79.00 Total : 79.00 72942 5/20/2011 000415 ROSAUERS 680610 004.058.056 SUPPLIES :SHORELINE ADVISORY 3820 Total : 38.20 22943 5/20/2011 000323 SPOKANE CO UTILITIES May 2011 B 101.042.000 SPOKANE CO SEWER: MAINT FACT 45.04 Total : 45.04 22944 5/20/2011 001083 STANDARD PLBG HEATING CONTROLS 29511 001.016.000 APRIL 2011 MONTHLY MAINT PREC 537.48 Total : 537.48 22945 5/20/2011 000167 VERA WATER & POWER April 2011 101.042.000 UTILITIES: APRIL 2011 2,491.08 Total: 2,491.08 22946 5/20/2011 002659 WIGE:N, RONALD & JANICE REFUND 001.058.059 REFUND OF PERMIT FEES 43.00 Total: 43.00 17 Vouchers for bank code: apbank Bank total : 60,214.08 17 Vouchers in this report Total vouchers: 60,214.08 Page: 2 vchlist 05/27/2011 1:51:29PM Voucher List Spokane Valley Page: 1 Bank code : apbank 141.00 Voucher Date Vendor Invoice Fund /Dept DescriptionlAccount Amount 22947 5/27/2011 000150 ALLIED FIRE & SECURITY 215854 001.016.000 SYSTEM TESTING AT PRECINCT 434.80 000334 ARGUS JANITORIAL LLC INV006150 101.042.000 Total : 434.80 22948 5/27/2011 001081 ALSCO LSPO964690 001.090.000 FLOOR MATS: CITY HALL 31.94 Total : 31.94 22949 5/27/2011 001715 AMERICAN RED CROSS May 2011 001.076.301 BABYSITTER TRAINING INSTRUCT 141.00 Total : 141.00 22950 5/27/2011 000334 ARGUS JANITORIAL LLC INV006150 101.042.000 JANITORIAL SVCS FOR NEW FAC[l 1,189.39 Total : 1,189.39 22951 5/27/2011 000918 BLUE RIBBON LINEN SUPPLY INC 9227420 001.076.305 LINEN SERVICE AND SUPPLY: CP 377.48 S0011242 001.076.305 LINEN SERVICE AND SUPPLY: CP 14.62 50011480 001.076.305 LINEN SERVICE AND SUPPLY: CP 541.87 S0047758 001.076.305 LINEN SERVICE AND SUPPLY: CP 91.67 50048251 B 001.076.305 LINEN SERVICE AND SUPPLY: CP 15.22 Total : 1,040.86 22952 5/27/2011 000143 CITY OF SPOKANE April 2011 101.042.000 TRANSFER STATION: PW 5.25 Total: 5.25 22953 5/27/2011 000900 DEPT OF L & I 124629 001.076.305 ANNUAL OPERATING CERTIFICATE 109.40 Total: 109.40 22954 5/27/2011 000912 DE)( MEDIA WEST MAY 2011 001.076.305 ADVERTISING: CP 22910 MAY 2011 001,076.304 ADVERTISING: SENIOR CENTER 38.10 Total : 267.80 22955 5/27/2011 002308 FINKE, MELISSA MAY 2011 001 .076.301 DANCE LESSONS INSTRUCTOR PA 166.00 Total: 166.00 22956 5/27/2011 000839 GENERAL FIRE EQUIP CO 13448 001.016.000 FIRE EXTINGUISHER SERVICE. PR 597.52 Total: 597.52 22957 5/27/2011 001635 ISS FACILITY /EVENT SERVICE=S 25539 001.076.305 EVENT SVCS: CENTERPLACE 127.63 Page: 1 vchlist Voucher List Page: 2 0512712011 1:51.29PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund /Dept Description /Account Amount 22957 5/27/2011 001635 001635 ISS FACILITY /EVENT SERVICES (Continued) Total : 127.63 22958 5/27/2011 000252 LOWE'S BUSINESS ACCOUNT May 2011 001.076.305 OPERATING SUPPLIES: CP 490.67 Total : 490.67 22959 5/27/2011 001684 MARKETING SOLUTIONS NW CP 3117/11 P &P 001.076.305 Planning and Production for Centerpl; 2,973.58 CP 5117111 Media 001.076.305 ADVERTISING: CENTERPLACE 575.00 CP 5/17/2011 P &P 001.076.305 ADVERTISING: CENTERPLACE 270.00 Total : 3,818.58 22960 5/27/2011 002634 MERRITT, WELDON May 2011 001.058.056 PARLIAMENTARY PROCEDURE TR 92.00 Total : 92.00 22961 5/27/2011 000662 NAIL BARRICADE & SIGN CO 72395 001.032.000 SHIRTS FOR MA1NT CREW 285.34 72396 001.032.000 SHIRTS FOR MA1NT CREW 38.05 Total: 323.39 22962 5/2712011 000193 NORTHWEST CHRISTIAN SCHOOL INC 1st Qtr 2011 CAM 001.090.000 1 ST QTR 2011 CAM CHARGES 870.63 June 2011 001.090.000 CITY HALL RENT 38,416.84 Total: 39,287.47 22963 5/2712011 001860 PLATT 9530833 001.076.305 SUPPLIES AT CENTERPLACE 7.65 9557204 001.076.305 SUPPLIES AT CENTERPLACE 145.18 Total : 152.83 22964 5/27/2011 000019 PURRFECT LOGOS, INC. 27542 101.042.000 SUPPLIES FOR PW 81.53 Total : 81.53 22965 5/27/2011 000324 SPOKANE CO WATER DIST#3 May 2011 101.042.000 WATER AND REPAIR: PW 595.50 MAY 2011 001.076.302 WATER CHARGES: PARKS 48.39 Total : 643.89 22966 5/27/2011 002306 TERRELL, LANDSCAPE ARCHITECT, Ml( 615 309.309.079 GREENACRES PARK PHASE I DES 15,195.40 616 309.309.144 TERRACE VIEW SHELTER ARCH ITI 227.90 Total : 15,423.30 22967 5/27/2011 001444 UNITED LABORATORIES 12496 001.076.305 SUPPLIES: CENTERPLACE 406.35 Page: 2 vchlist Voucher List Page: 3 05/27/2011 1:51:29PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund /Dept Description /Account Amount 22967 5/27/2011 001444 001444 UNITED LABORATORIES (Continued) Total : 406.35 22968 5/27/2011 002111 WASTE MANAGEMENT OF SPOKANE .tune 2011 402.402.000 2011 LEASE ON MAINTENANCE FA 4,195.00 Total : 4,195.00 22969 5/27/2011 001409 WORLD CLASS COMMUNICATIONS 110501248 001.076.305 ANSWERING SERVICE: CP 22.00 Total : 22.00 23 Vouchers for bank code: apbank Bank total : 69,048.60 23 Vouchers in this report Total vouchers: 69,048.60 I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Page: 3 vchlist Voucher List Page: 05/31/2099 2:34:10PM Spokane Valley Bank code: pk -ref Voucher Date Vendor Invoice Fund /Dept Description/Account Amount 5235 5/31/2011 000566 AGING & LONG -TERM CARE EA WA REFUND 001.237.10_ DEPOSIT REFUND: ROOMS 109 & 1 52.00 ' Total : 52.00 5236 5/31/2011 002666 DEACONESS MEDICAL CENTER REFUND 001.237.10. DEPOSIT REFUND: GREAT ROOM 210.00 Total: 210.00 5237 5/31/2011 002667 FOSTER, JEFF REFUND 001.076.305 CANCELLATION REFUND: GREAT F 805.00 Total : 805.00 5238 5/31/2011 002668 INLAND EMPIRE COIN CLUB REFUND 001,237.10. DEPOSIT REFUND: GREAT ROOM 210.00 Total : 210.00 5239 5/31/2011 002150 INSIGHT INC REFUND 001.237.10. DEPOSIT REFUND: GREAT ROOM 210.00 Total : 210.00 5240 5/31/2011 002609 KYANI INC. REFUND 001.076.305 DEPOSIT REFUND: ROOM 108 20.00 Total : 20.00 5241 5/31/2011 002665 LARSON ALLEN LLP REFUND 001.237.10. DEPOSIT REFUND: EXECUTIVE GO 52.00 Total : 52.00 5242 5/31/2011 002669 LUERS, MADONNA REFUND 001.237.10. DEPOSIT REFUND: SM DINING RO( 52.00 Total : 52.00 5243 5/31/2011 002670 PARKES, BARBARA REFUND 001.237.10. DEPOSIT REFUND: GREAT ROOM 210.00 Total : 210.00 5244 5/31/2011 001336 RIVERSIDE HIGH SCHOOL REFUND 001.076.305 DEPOSIT REFUND: GRAT ROOM 89.00 Total : 89.00 5245 5/31/2011 002671 ROA, JOHN REFUND 001.237.10. DEPOSIT REFUND: MIRABEAU ME1 5200 Total : 52.00 5246 5/31/2011 000774 SERVATRON, INC. REFUND 001.237.10. DEPOSIT REFUND: MIRABEAU MU 52.00 Total: 52.00 5247 5/31/2011 002672 SWANSON, CHRISTY REFUND 001.237.10. DEPOSIT REFUND: BROWNS PARIS 52.00 Page: 1 vchlist Voucher List Page: 2 05/31/2011 2:34:10PM Spokane Valley Bank code : Pk-ref Voucher Date Vendor Invoice Fund /Dept Description/Account Amount 5247 5/31/2011 002672 002672 SWANSON, CHRISTY (Continued) Total : 52.00 5248 5/31/2011 001342 WA BASSET RESCUE REFUND 004.237.10. DEPOSIT REFUND: SULLIVAN PART 257.00 Total : 5249 5/31/2011 002673 WA DENTAL SERVICES REFUND 001.237.10. CANCELLATION REFUND. ROOM 21 Total : 5250 5/31/2011 002674 WORTHINGTON, LINDA REFUND 001,237.10. DEPOSIT REFUND: EDGECLIFF SH Total : 16 Vouchers for bank code: pk ref Bank total : 16 Vouchers in this report Total vouchers I, the undersigned, do certify under penalty perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date 257.00 52.00 52.00 52.00 52.00 2,427.00 2,427.00 Page: 2 vchlist 06102/20/1 12 :00 :44PM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice Fund /Dept Description/Account Amount 22970 6/2/2011 000921 ATO Z RENTALS 52953 -1 401.042.000 EQUIPMENT RENTAL: PW 66.96 Total: 66.96 22971 6/2/2011 000958 AAA SWEEPING, LLC 45996-A 402.402.000 2011 VACTORING SERVICES CONT 22,828.45 Total : 22,828.45 22972 6/2/2011 000648 ABADAN 156980 303.303.112 PLANS & SPECS: IND[ANA EXT 69.18 160498 303.303.113 PLANS & SPECS: INDIANA/SULLIVF 2,198.26 Total : 2,267.44 22973 6/2/2011 002664 ACI COATING CRYWOLF: 20472 001.016.000 CRYWOFL REFUND: PERMIT # V36 165.00 Total : 165.00 22974 6/2/2011 001081 ALSCO LSP0971811 001.090.000 FLOOR MATS: CITY HALL 31.94 Total : 31.94 22975 6/2/2011 002244 AOT PUBLIC SAFETY CORPORATION CRYWOLF: 3545277733 001.016.000 CRYWOLF REFUND: PERMIT #V38E 5.00 Total: 5.00 22976 6/2/2011 001012 ASSOC BUSINESS SYSTEMS 485887 001.013.015 COPIER COSTS. LEGAL 112.01 485997 001.058.050 COPIER COSTS: CD 655,26 Total : 767.27 22977 6/2/2011 002603 B &H PHOTO VIDEO 50445727 001.090.000 SDI CARDS FOR SONY CAMERAS 2,085.00 Total : 2,085.00 22978 6/2/2011 000796 BUDINGER & ASSOC INC M11087 -1 303.303.139 PARK ROAD MEDIAN BARRIER 298.41 Total ; 298.41 22979 6/2/2011 002562 CD'A METALS 311847 101.042.000 SUPPLIES: PW 717.42 326519 101.042.000 SUPPLIESL PW 197.49 327815 101.042.000 SUPPLIESL PW 84.79 Total : 999.70 22980 6/2/2011 000101 CDW -G XHD2334 001.090.000 REPLACEMENT MONITORS 2,566.18 Total : 2,566.18 Page: 1 vchlist Voucher List Page: 2 06/0212011 12 :00.44PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description /Account Amount 22981 6/2/2011 000729 CH2MHILL INC 3794388 303.303.069 PARK RD RECON 0069 ENG SVCS 26,580.08 Total : 26,580.08 22982 6/2/2011 001780 CLC ASSOCIATES, INC 32581 303.303.112 SURVEY SERVICES FOR PROJECT 2,582.00 Total : 2,582.00 22983 61212011 000109 COFFEE SYSTEMS INC 65663 001.011.000 DISPENSER UNIT 380.45 Total : 380.45 22984 6/2/2011 001888 COMCAST MAY 2011 001.090.000 HIGH SPEED INTERNET: CITY HALI 108,95 Total : 108.95 22985 6/2/2011 001880 CROWN WEST REALTY LLC 30 101.042.000 WATER MAINTAT NEW MAINT FACI 182.22 30 101.042.000 COMMON AREA MAINT 156.82 Total : 339.04 22986 6/2/2011 000683 DAVID EVANS & ASSOCIATES 305302 001.058.055 SURVEYING SERVICES 1,352.50 305306 303.303.113 2011 TRAFFIC ENGINEERING SER% 11,126.25 305306 101.042.000 2011 TRAFFIC ENGINEERING SER% 3,537.40 Total : 16,016.15 22987 6/2/2011 000734 DEPT OF TRANSPORTATION RE 46 JG6362 L004 303.303.113 SIGNAL DESIGN PARTICIPATION 157.98 RE -313 ATB10510059 101.042.000 STATE ROUTE ROADWAY MAINT 5,794.15 RE -31,3 ATB10510064 101.042.000 SIGNAL & ILLUMINATION MAIN 2,444.04 Total : 8,396.17 22988 6/2/2011 002385 DKS ASSOCIATES 47718 303.303.060 ARGONNE CORRIDOR SIGNAL& D 17,859.97 Total : 17,859.97 22989 6/2/2011 002507 FASTENERS, INC S3017201.005 101.042.000 CREDIT MEMO -6.25 S3044332.001 101.042.000 SUPPLIES: PW 163.52 S3044332.002 101.042.000 SUPPLIES: PW 18.47 S3044332.003 101.042.000 SUPPLIES: PW 15.20 S3051579.001 101,042.000 SUPPLIES: PW 3023 Total : 221.17 22990 6/2/2011 001447 FREE PRESS PUBLISHING INC 36249 001.013.000 LEGAL PUBLICATION 52.80 Page: 2 vchlist Voucher List Page: 3 06/02/2019 12:00:44PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 22990 6/2/2011 001447 FREE PRESS PUBLISHING INC (Continued) 36250 001.058.056 LEGAL PUBLICATION 49.30 36279 001-058.056 LEGAL PUBLICATION 166.40 36280 001.058.056 LEGAL PUBLICATION 98.60 Total : 867.10 22991 6/2/2011 002271 GRASSEL, BRENDA EXPENSES 001.011.000 MILEAGE REIMBURSEMENT: GRAS 46.62 Total : 46.62 22992 6/2/2011 002596 HERGO ERGONOMIC SUPPORT SYSTEM 27118 001.090,000 PARTS FOR HERGO RACK 310.00 Total : 310.00 22993 6/2/2011 002518 INLAND PACIFIC HOSE & FITINGS 454111 101.042,000 SUPPLIES:PW 149.47 454251 101.042.000 SUPPLIES: PW 41.96 Total: 191.43 22994 6/2/2011 000265 JACKSON, MIKE June 2011 001.013.000 MONTHLY AUTO ALLOWANCE 300.00 Total - 300.00 22995 6/2/2011 002663 MOTHERSHIP ENTERPRISES INC CRYWOLF: 9485 001.016.000 CRYWOLF REFUND: PERMIT #V29 10.00 Total : 10.00 22996 6/2/2011 001035 NETWORK DESIGN & MANAGEMENT 19893 001.090.000 QUARTERLY SENTINAL BILLING {31 1,047.00 19898 001.076.305 DIGITAL SIGNAGE: ANNUAL SUBSC 1,800.00 19906 001.090.000 HP CAREPACK RENEWALS 729.47 19907 001,090.000 HP FIBER CARD FOR SV -FS2 REPA 1,269.01 19908 001.090,000 HARD DRIVE FOR NEW SV -AV2 936.18 Total. 5,781.66 22997 6/2/2011 001322 NW IMAGES 41320 001.011.000 PHOTO: CHUCK HAFNER 81.47 Total: 81.47 22998 6/2/2011 000652 OFFICE DEPOT INC. 563703214001 001.076.305 SUPPLIES: CP 123.23 563703330001 001.076.305 OFFICE SUPPLIES: CP 14.63 563703332001 001.076.304 OFFICE SUPPLIES: CP 250,00 563849500001 001.032.000 SUPPLIES: PW 136.48 564246710001 001.032.000 OFFICE SUPPLIES: PW 16.90 Page: 3 vchlist Voucher List Page: 4 0610212011 12 :00 :44PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund /Dept Description /Account Amount 22998 6/2/2011 000652 000652 OFFICE DEPOT INC. (Continued) Total : 541.24 22999 6/2/2011 000881 OXARC F252924 101.042.000 SUPPLES: PW 117.24 S15740 101.042.000 SUPPLIES:PW 138.60 Total : 255.84 23000 6/2/2011 000119 PLESE PRINTING 1330048653 001.076.305 BUSINESS CARDS 121.44 Total : 121.44 23001 6/2/2011 002620 PROVIDEA CONFERENCING, LLC 0118261 -IN 001.090.000 NEW PODIUM FOR COUNCIL CHAN 3,533.95 Total : 3,533.95 23002 6/2/2011 000019 PURRFECT LOGOS, INC. 27601 001.018.014 CITY LOGO CAR MAGNETS 85.87 Total : 85.87 23003 6/2/2011 000322 QWEST May 2011 001.076.302 MAY 2011: PHONE SERVICE 471.89 Total: 471.89 23004 6/2/2011 000064 SCHIMMELS, GARY EXPENSES 001.011.000 MILEAGE REIMBURSEMENT: SCHIP 154.82 Total : 154.82 23005 6/2/2011 000318 SHAMROCK PAVING CO. 139 101.042.000 COLD MIX 238.05 Total : 238.05 23006 6/2/2011 002021 SHRM 9004061983 001.018.016 MEMBERSHIP: WHITEHEAD 180.00 Total : 180.00 23007 6/2/2011 002531 SIX ROBBLEES INC 5- 600595 101.042.000 SHOP MAINT SUPPLIES 13.73 Total : 13.73 23008 6/2/2011 002285 SKINFILL, LINDSEY EXPENSES 001.018.016 REIMBURSEMENT: L. SKINFILL 8.65 Total : 8.65 23009 6/2/2011 000001 SPOKANE CO TREASURER 11002087 303.303.130 0130 CORBIN STEP COUNTY MOU 2,181.48 11002087 303.303.129 0129 S GREENACRES STEP COUN' 1,329.99 /1002087 309.309.079 CONST. INSP.: PARK ON BOONE Al 754.91 51500651 001.016.000 APRIL 2011 HOUSING INVOICE 85,612.26 Page: 4 vchlist Voucher List Page: 5 06/02/2011 12:00:44PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund /Dept Description /Account Amount 23009 6/2/2011 000001 000001 SPOKANE CO TREASURER (Continued) Total : 89,878.64 23010 6/2/2011 000311 SPRINT 326088106 -042 001.090.000 WAPS FOR LAPTOPS 442.89 959698810 -042 001.058.057 SPRINT CELL PHONES 203.00 Total : 645.89 23011 6/2/2011 000335 TIRE -RAMA 8080011205 001.058.057 06769D: OIL CHANGE 24.61 8080011224 001.032.000 355185D: CHECK ENGINE LIGHT 141.31 8080011227 101.042.000 47362D: OIL CHANGE 124.34 8080011233 101.042.000 40209 D: OIL CHANGE 51.84 Total : 342.10 23012 6/2/2011 002254 TOWEY, TOM EXPENSES 001.011.000 MILEAGE REIMBURSEMENT. TOW 114.75 Total : 114.75 23013 6/2/2011 0094644 TW TELECOM 04203720 001.076.305 INTERNET/DATA LINESIPHONE LINI 1,276.90 Total : . 1,276.90 23014 6/2/2011 002185 URS CORPORATION 4674182 001.058.056 PROFESSIONALSVCS: SHORELINI 1,400.00 Total : 1,400.00 23015 6/2/2011 002188 VALLEY BEST -WAY BLDG SUPPLY 604632 101.042.000 SMALL TOOLS AND SUPPLIES: PW 341.85 604700 101.042.000 SMALL TOOLS AND SUPPLIES: PW 19.16 Total : 361.01 23016 6/2/2011 000087 VERIZON WIRELESS 0978257088 001.016.000 AIR CARD FOR SHERIFF 43.01 0978257905 001.016.000 AIR CARDS FOR POLICE DEPARTIV 860.38 6582321122 101.042.000 AIR CARDS FOR ST MA1NT BLDG. 215.05 Total : 1,118.44 23017 6/2/2011 000964 VOLT MANAGEMENT CORP 25060021 001.090.000 STAFFING SVCS: IT 390.60 Total : 390.60 23018 6/2/2011 002642 WINDOW REPLACEMENT SYSTEMS 5040 101.042.000 WINDOW REPLACEMENTAT NEW 4,348.00 Total : 4,348.00 23019 612/2011 000842 WM WINKLER CO INC MAY 2011 308.223.40. REfAINAGE RELEASE: CIP # 0139 1,197.50 Page: 5 vchlist Voucher List Page: 6 0610212011 12:00:44PM Spokane Valley Bank code: apbank Voucher Date Vendor 23019 6/2/2011 000842 000842 WM WINKLER CO INC 23020 6/2/2011 000667 WSDOT CASHIER'S OFFICE 527110007 5/27/2011 000497 BANK OF NEW YORK MELLON 531110012 5/31/2011 000001 SPOKANE CO TREASURER 53 Vouchers for bank code: apbank 53 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Mayor Council Member Date Date -.L� Invoice Fund/Dept Description /Account Amount (Continued) Total : 1,197.50 01959CN 001.032.000 CLASS REGISTRATION FEE: DARU 100.00 Total : 100.00 JUNE 2011 204.204.000 JUNE 2011: DEBT SVC PYMT 193,311.25 Total : 193,311.25 9290200177 001.016.000 LAW ENFORCEMENT 1,282,372.81 Total : 1,282,372.81 Bank total : 1,694,116.98 Total vouchers: 1,694,116.98 Page: 6 vchlist Voucher List Pa 1 06/03/2011 9:52 :42AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice 23023 6/3/2011 000566 AGING & LONG-TERM CARE EA WA June 2011 23024 6/3/2011 000030 AVISTA Ap612011 23025 6/3/2011 001606 BANNER BANK 0618 0638 4375 4458 4720 6527 8861 23026 6/3/2011 001169 CITY OF SPOKANE VALLEY June 2011 23027 6/3/2011 002662 DAVID'S BRIDAL, INC 7007240 20.00 101.042.000 ACCT FOR NEW MAINTENANCE Ffi 7008182 23028 6/3/2011 000246 EAST SPOKANE WATER DIST #1 April 2011 23029 6/3/2011 002676 KAMAN INDUSTRIAL TECHNOLOGIES L433523 23030 6/3/2011 002661 KRUEGER SHEET METAL CO. 60207 23031 6/3/2011 000295 VALLEYFEST 1385 23032 6/3/2011 000038 WASTE MANAGEMENT OF SPOKANE 1141381 - 2681 -7 Fund/Dept Description /Account Amount 001.076.304 CONFERENCE REGISTRATION: CL 20.00 Total : 20.00 101.042.000 ACCT FOR NEW MAINTENANCE Ffi 120.51 Total : 120.51 001.011.000 MAY 2011: 0618 540.77 001.011.000 MAY 2011: 0638 45.00 001.011.000 MAY 2011: 4375 488.53 001.011.000 MAY 2011 1,332.34 001.032.000 MAY 2011: 4720 2,722.52 001.058.056 MAY 2011: 6527 461.73 001.076.305 MAY 2011: 8861 1,091.11 Total: 6,682.00 001.032.000 PETTY CASH. 9408, 09, 11 17.15 Total : 17.15 001.076.305 MONTHLY LICENSE FEE: APRIL 175.00 001.076.305 MONTHLY LICENSE AGREEMENT F 175.00 Total : 350.00 101.042.000 WATER CHARGES: PW 394.98 Total : 394.98 101.042.000 SUPPLIES FOR PW 468.57 Total : 468.57 001.076.305 SUPPLIES: CENTERPLACE 244.94 Total : 244.94 105.105.000 LODGING TAX 2011 REIMBURSEME 1,000.00 Total : 1,000,00 101.042,000 WASTE MANAGEMENT: PW 173.79 Total : 173.79 Page: 1 vchlist Voucher List page: 2 06/03/2011 9:52:42AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice FundlDept Description /Account Amount 23033 6/3/2011 001793 WWRC 03 -29 -11 001.076.000 ANNUAL MEMBERSHIP DUES• PAR 500 00 11 Vouchers for bank code: apbank 11 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Total : 500.00 Bank total : 9,971.94 Total vouchers : 9,971.94 Page: 2 vahlist Voucher List Page: 1 06/03/2011 10:47:28AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund /Dept Description /Account 23034 6/3/2011 000734 DEPT OF TRANSPORTATION RE- 313- ATB10510059 101.042.000 STATE ROUTE ROADWAY MAINT RE- 313- ATB10510064 101.042.000 SIGNAL & ILLUMINATION MAIN Total : 23035 6/3/2011 000734 DEPT OF TRANSPORTATION RE 46 JG6362 L004 303.303.113 SIGNAL DESIGN PARTICIPATION Total : 2 Vouchers for bank code: apbank Bank total : 2 Vouchers in this report Total vouchers : i, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that i am authorized to authenticate and oertify said claim. Finance Director Date Mayor Date Council Member Date Amount 5,794.15 2,444.04 8,258.19 157.98 157.98 8,396.17 8,896.17 Page: 1 vchlist Voucher List Page: 1 06/0612011 1:24:52PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund /Dept Description/Account Amount 23036 6/6/2011 000197 AIRFACTi Z 53148 001.018.016 BACKGROUND CHECKS: HR 40.00 Total: 40.00 23037 6/6/2011 000135 APA 134254-1126 001.058.056 2011 APA MEMBERSHIP: KENDALL 281.00 183514 -1126 001.058.056 APA2011 MEMBERSHIP: M. PALANI 225.00 211610 -1126 001.058.056 2011 APA MEMBERSHIP. SCHMIDT 250.00 Total : 756.00 23038 6/6/2011 002469 COMMUNITY MINDED ENTERPRISES 3601 001.090.000 APRIL'S BROADCASTING SVCS 3,000.00 Total : 3,000.00 23039 6/6/2011 002271 GRASSEL, BRENDA EXPENSES 001.011.000 MILEAGE REIMBURSEMENT: GRAS 45.60 Total : 45.60 23040 6/6/2011 000058 OMA MAY 2011 001.018.016 PHYSICAL EXAMS: NEW EMPLOYE 585.00 Total : 585.00 23041 6/6/2011 002678 ORNAMENTAL GATEAND FENCE 5065 101.042.000 GATE INTALLATION AT NEW FACILI' 7,374.21 Total : 7,374.21 23042 6/6/2011 000041 PROTHMAN COMPANY 2011 -2970 001.013.000 FINANCE DIRECTOR SEARCH 5,500.00 2011 -2974 001.013.000 FINANCE DIRECTOR SEARCH 1,431.38 2011 -2975 001.013.000 RECRUITMENT PYMT#3: CITYATT( 6,166.66 Total : 13,098.04 23043 6/6/2011 000019 PURRFECT LOGOS, INC. 27580 001.016.000 VEHCILE GRAPHICS FOR POLICE { 1,823.99 Total: 1,823.99 23044 6/6/2091 000230 SPOKANE CO AUDITORS OFFICE MAY 2011 001.058.056 RECORDING FEES 584.00 Total : 584.00 23045 6/6/2011 002679 SPOKANE CO OFFICE OF FINANCIAL 2011 Seat Emphasis 001.016.000 SCSO 2011 -CHILD SAFETY SEAT EI 1,860.31 Total : 1,860.31 23046 6/6/2011 000717 TRANSPO GROUP, INC. 13845 101.042.133 0133 SPRAGUE ITS CONSULTANT/ 18,508.49 Total : 18,508.49 Page: 1 vchlist Voucher List Page: 2 0610612011 1:24:52PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description /Account Amount 23047 6/6/2011 000014 TYLER TECHNOLOGIES, INC. 47787 001.090.000 HR WEB EXTENSION SOFTWARE 225.00 Total 225.00 23048 6/6/2011 000087 VERIZON WIRELESS 0978260362 001.090.000 IPAD & ZOOM PAD SERVICES: IT 220.49 Total: 220.49 23049 6/6/2011 001949 WILSON, SAYDEE EXPENSES 001.018.014 MEMBERSHIP DUES REIMBURSED 225.00 Total : 225.00 602110192 6/2!2011 002244 AOT PUBLIC SAFETY CORPORATION SPKVLY -17 001.016.000 CRY WOLF CHARGESAPRIL 2011 2,444.37 Total: 2,444.37 603110017 6/3/2011 000001 SPOKANE CO TREASURER MAY 2011 001.016.000 SPOKANE COUNTY SERVICES 208,255.12 Total : 208,255.12 16 Vouchers for bank code: apbank Bank total : 259,045.62 16 Vouchers in this report Total vouchers : 259,045.62 1, the undersigned, do certify under penalty of perjury, that the materials have been fumished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Council Member Date Date Page: 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 06 -14 -11 City Manager Sign -off: Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Period Ending May 31, 2011 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGET /FINANCIAL IMPACTS: Budget/Financial impacts: Gross: $ 235,141.86 Benefits: $ 125,961.39 Total payroll $ 361,103.25 STAFF CONTACT: Raba Nimri ATTACHMENTS DRAFT MINUTES SPOKANE VALLEY CITY COUNCIL REGULAR MEETING STUDY SESSION FORMAT Spokane Valley City Hall Council Chambers Spokane Valley, Washington May 17, 2011 Attendance: Councilmembers Tom Towey, Mayor Bill Gothmann, Councilmember Dean Grafos, Councilmember Brenda Grassel, Councilmember Gary Schimmels, Deputy Mayor Arne Woodard, Councilmember 6:00 p.m. Staff Mike Jackson, City Manager Cary Driskell, Acting City Attorney Neil Kersten, Public Works Director Kathy McClung, Community Dev Director Ken Thompson, Finance Director Mike Stone, Parks & Rec Director Steve Worley, Senior Engineer Rick VanLeuven, Police Chief Karen Kendall, Associate Planner Carolbelle Branch, Public Information Officer Chris Bainbridge, City Clerk Mayor Towey called the meeting to order at 6:00 p.m. ACTION ITEMS: 1. Appointment of Candidate to Interim Council Position 45 — Mayor Towey As Mayor Towey had previously recused himself from this issue, he turned the meeting over to Deputy Mayor Schimmels and left the council chambers. Deputy Mayor Schimmels initiated a council roll call, with all councilmembers present except Mayor Towey, who had just recused himself and left the meeting. Deputy Mayor Schimmels explained the procedure for filling this council position, and he opened the floor for nominations. Chuck Hafner was nominated by Councilmember Woodard and seconded by Councilmember Grafos. Ben Wick was nominated by Councilmember Gothmann and seconded by Councilmember Grassel. Deputy Mayor Schimmels then closed the nominations and called for a vote for candidate Chuck Hafner, with all councilmembers voting for Chuck Hafner except Councilmember Gothmann. As four votes for Mr. Hafner constituted a majority, Mr. Hafner was declared the interim councilmember. City Clerk Bainbridge administered the oath of office to Mr. Hafner, who then took his seat at the dias. Mayor Towey returned to the meeting. 2. Development Agreement Extension CPA 02 -11 Comprehensive Plan Amendment — Karen Kendall Councilmember Woodard, as he had done previously concerning this issue, recused himself and left the council chambers. It was moved by Deputy Mayor Schimmels and seconded to grant Catholic Charities and applicant Ann Martin an additional extension of up to 60 days from today's date, to present to Council the proposed development agreement associated with the Comprehensive Plan amendment CPA 02 -11, and that such extension includes time allocated for a public hearing before council. Assistant Planner Kendall explained that this is a request for an extension of up to sixty days to allow time for all parties to agree on the contents of the development agreement; that the agreement continues to be drafted and once that draft is completed, it will be submitted to staff for review who will then coordinate with the applicant and with Catholic Charities concerning the agreement, and that the matter will be noticed for a public hearing. Mayor Towey invited public comments. Council Study Session Minutes May 17, 2011 Pagel of 8 Approved by Council: DRAFT Tim Bieber N 312 Farr said Catholic Charities and the citizens don't want the sixty days extension as they want this resolved; said he represents the Farr area concerning the neighborhood; said many are opposed to building this structure; that there appears to be land grubbing as it seems they have cut down more than six trees on one acre if you include the fruit trees and said he is concerned whether that is lawful; said it seems staff needs the time and not Catholic Charities, probably to align codes and regulations with the building proposed to be built; said it appears to be a pungent odor coming from this; that it seemed that thirty days was gracious, and this would be a total of ninety days; that if everything was done according to the regulations and codes that are established now on the land, the neighborhood would be more than willing to be passive and allow the council and staff to work with the builder, and that the neighborhood would be passive about it and let it go, but said it appears there are a lot of issues involved with putting this complex on that small piece of land and whether there is enough land, and said the parking is at the maximum by law now for the church, and reiterated that he doesn't understand the need for the additional sixty days as the church and the citizens are not asking for it, but rather it is the staff seeking the extension. There were no further public comments. Councilmember Hafner asked if there is a further explanation of the purpose of the extension, and Planner Kendall said that staff is requesting up to sixty days, but feels likely will not need the full sixty days; she said there is a draft agreement from the applicant and Catholic Charities which will be reviewed by staff, that it falls on the applicant along with Catholic Charities to prepare the development agreement; that they have been working on a draft for the past thirty days, that staff is now asking for the additional time for staff to perform a review, including further communications with the applicant and Catholic Charities should any concerns arise, and to allow ample time to publish notice of the public hearing, which would be held before the city council, and said that staff needs about a minimum of twenty days to place the notice in the newspaper, and to mail notices to surrounding property owners within a 400 foot radius; and again said staff is hopeful to have the public hearing prior to the expiration of the sixty days. Councilmember Grassel asked for clarification, that tonight's issue is the sixty -day extension and not agreeing to the developer's agreement or the zoning change, and Ms. Kendall confirmed that is the case; and the purpose of the public hearing will be for council to determine if the development agreement is the right course of action and to move forward with finalizing the comprehensive plan amendment, all of which will be at Council's discretion. Councilmember Grafos asked when the development agreement comes back, if it will review all the surrounding properties as far as parking, based on the present use and requirements. Ms. Kendall said the development agreement is used as a tool to require extra special requirements that are not presently required in our Code; and said she has not reviewed the agreement in detail so cannot address what is being proposed by the applicant and Catholic Charities as additional measures to mitigate and appease any concerns and to work with the neighborhood; but that staff will look at those issues, and based on some of the issues staff has heard, perhaps staff could provide some constructive feedback with the comments before it comes to council, and said it is possible that could include parking; and said with the development, they would have to accommodate parking for the entire site and the proposed use. Mayor Towey asked if once council sees the final development agreement, does council have the option to make further changes in that agreement, and Ms. Kendall confirmed Council will have that option. Vote by Acclamation: In Favor: Unanimous. Opposed. None. Motion carried. Councilmember Woodard returned to the meeting. NON - ACTION ITEMS: 3. Legislative Update — Briahna Taylor, Governmental Affairs Consultant Government Affairs Consultant Briahna Taylor explained that she has been actively working on council's behalf in Olympia and that this has been a difficult session and is still ongoing. Ms. Taylor gave a recap and highlights of the many issues council has seen in e -mails and reports from her during the legislative session; and gave an overview of the legislative two -year process. Ms. Taylor explained the uniqueness of this session with the number of new legislators and of how during the beginning of the session in January, there were various work sessions focused on getting those new members up to speed. She said Council Study Session Minutes May 17, 2011 Page 2 of 8 Approved by Council: DRAFT in a very historic move, the senate voted in a bipartisan manner to approve their version of the proposed budget; and she explained about the three budgets, state programs, and declined shared revenues resulting in a $5.4 billion deficit. Ms. Taylor also gave an update on this council's two principle items of interest, the Fire Sprinkler System at the Spokane Valley Food Bank, and the Park Land Acquisition on Park Road; that we won't know until the capital budget is finalized if the food bank will get the funding, and that the funding for the park land looks doubtful, and said she will watch this issue and look for future funding opportunities in 2012. She also spoke of the success with the legislation concerning cattle trucks going through the port of entry, and mentioned the success is due also to the group effort of the stakeholders, including the trucking association and cattlemen; said the bill was amended many times before finally being signed by the Governor. Ms. Taylor discussed other items included in her "End of Session Legislative Report" dated May 17, 2011, including law enforcement district legislation, interoperability, SEPA reform as well as other city- related issues such as preserving local /state shared revenues. Ms. Taylor said this session proved very successful for this city, the Spokane Valley Partners, and others and she expressed her thanks for Council traveling to Olympia. Discussion included cut -off deadlines for bills, a stalemated capital budget resulting in the possibility of another special session, and of House Bill 1478 that provides fiscal relief to local governments, and that it made it through the legislative process with amendments, and is ready to be signed by the Governor, and said the final version extends timeframes for local government entities to act in compliance with many requirements of the Growth Management Act, and the Shoreline Management Act, and said she will get Council more information on the specifics of the bill. Council thanked Ms. Taylor for her time and review of the issues. 4. Draft 2012 -2017 Six -Year Transportation Improvement Plan (TIP) — Steve Worley Senior Engineer Worley said this is another opportunity for discussion on the draft, six -year TIP; that a few weeks ago staff presented an initial draft, and based on some comments, staff made some minor changes to the description list to make those items easier to understand; and he asked if Council had time to review the project list, and whether there are comments, questions, or further discussion desired on any of the projects; and said the packet tonight includes a list of "projects with no currently identified local match within existing resources" which are projects that staff believes are needed, but fall outside of the normal funding opportunities. Mr. Worley asked if Council has any ideas concerning projects related to Appleway Extension or Sprague / Appleway and whether council feels those should be included in the TIP; and that there are some street preservation needs as well, and he recognizes that staff needs to come to council with updated information on the pavement management program, and he asked for council comments and whether that should be included in the TIP. Councilmember Woodard said the materials indicate that only projects that expected to be funded with REET (real estate excise tax) are required to be included in the TIP, and said since we don't know about preservation match funds, that anything we want having to do with preservation doesn't have to be included on the TIP; and Mr. Worley clarified that the intent is that any projects that are going to be funded with REET money must be in this plan; and other projects, whether funded with REET money or not, if they are transportation - related projects, should be in the plan; and said that this is the planning document or guideline for those projects. Public Works Director Kersten added that once adopted, this becomes part of the Comprehensive Plan. Councilmember Grassel asked if a general statement could be included in the TIP as to preservation funding, with a line item of $1 million, or if it must state specifically what the project would include. Mr. Worley said we have had in past TIPS, generalized statements such as that for pavement management improvements for arterial streets and for local access streets, which didn't list specific projects but included up to $2 million in each of those programs, but they were classified as "unfunded" or "planned projects" because there were no identified funding sources. Councilmember Grassel suggested moving those "unfunded projects" to a future year, 2013 or 2014, and replace that with $1 million preservation and maintenance; and Mr. Worley said that option is at Council's discretion. Mr. Kersten mentioned that staff expects to get 80% grants for most of those projects, adding that within the next few months staff will give Council an update on the JUB Pavement Management Plan. Councilmember Grassel asked if there are any projects in the TIP that could be matched with some preservation. Mr. Kersten said staff Council Study Session Minutes May 17, 2011 Page 3 of 8 Approved by Council: DRAFT applies for preservation grants regardless of projects being included in the TIP; that if deadlines allow, staff comes to Council to seek approval prior to submitting grants; and said council could add a preservation line -item to each year if desired; and said we had been doing that but took it off due to lack of funding; but council could increase the total to add preservation, or delete some of the existing proposed grant projects to balance it out. Concerning the unfunded projects, Councilmember Grafos pointed out the statement that "staff will coordinate with the finance department to ensure TIP projects are budgeted within the street capital projects fund" and he said if the city match is typically 15 %, when does staff determine if funds are available, and Mr. Kersten said that is done when the project gets funded and emphasized that this is just a plan; and we are very tight financially at this point, and are just able to fund, with the REET funds, the currently funded projects, and that issue will be discussed in an upcoming agenda item tonight; and said that those funded projects are budgeted and consume all the REET funds this year and next year for those projects we will be doing in the next two years. Councilmember Gothmann said that the only funds he is aware of for preservation projects, were from the President's Stimulus funds, which Mr. Kersten said were used for the Sprague project. Mr. Worley said there were other grants for preservation projects; that we received some federal funds received through SRTC (Spokane Regional Transportation Council); that SRTC's practice has been to allocate a certain percentage of the federal funds for the Spokane Region, to preservation -type projects, with the majority of funding going toward improvement -type projects; and said we have funded several projects which included preservation, such as Broadway Avenue from Bates to Sullivan where Broadway was re- surfaced and changed to three lanes; the reconstruction to concrete of the intersection at Sprague and Sullivan was also with federal preservation funds; he said the federal agencies do not categorize it as preservation, but SRTC, took the federal funds and decided a certain percentage should go to preserve some of the streets, and then all the jurisdictions compete as far as who gets a portion of that preservation money that was set aside. Councilmember Hafner said that street preservation has been a topic of discussion over the last few months; and said if we continue to do more and more streets without the funding we need to preserve the streets we have, how are we going to take care of that; and he asked why we would continue to build new streets when we can't take care of the old streets; and he asked why the issue of preservation hasn't been taken care of in the last eight years; and said if this City has not been putting aside funds for preservation, he feels we should start doing so. Mr. Worley said that is a problem all jurisdictions throughout the country are facing; and we just heard tonight from Ms. Taylor's presentation that Washington State just passed a law to allow REET funds to be used for preservation and street maintenance; that most of the grant agencies that provide funds for transportation projects typically fund newer, improvement type projects; but said we are starting to see a shift in the funding. City Manager Jackson said the unmet need of $4.2 million doesn't represent all of the preservation; that there is preservation being done, and said perhaps staff could show that better; and said the number of new miles is very limited, and most have been reconstructing existing roads, and when a road is rehabilitated, that is a form of preservation; and said there are ways we could likely measure this to show a clearer picture; and that a lot of this is a matter of showing the return on the investment; that the City has historically used REET funds to match grants, which is an outstanding return on the investment dollars, and that we are always searching for ways to meet the preservation needs; which will be discussed further tonight under an upcoming agenda item. Councilmember Gothmann said that the STEP (septic tank elimination program) from a street point of view is a preservation program; so we have been doing considerable preservation; and he mentioned that all of Ponderosa was recently totally "preserved" and practically every area of the city has had some kind of preservation in the local streets, but acknowledged that the biggest problem is preserving the arterials. Councilmember Gothmann added that in the past, we have not provided a funding stream for preservation. Councilmember Grassel said other cities have included that in their budget as a line -item in the general fund, and we do not; and Councilmember Gothmann pointed out that other cities such as Liberty Lake provide utility taxes on all their utilities while we only have a utility tax on the telephone; that we have a slim budget and the utility tax is just enough to fund maintenance but not preservation; that Council Study Session Minutes May 17, 2011 Page 4 of 8 Approved by Council: DRAFT all cities are addressing the same problem, and realize they cannot take those monies from their general fund unless the general fund is increased. City Manager Jackson said that we have started a policy of setting aside any amount from the previous year that exceeds $26 million in the general fund, that we allocate that to the street capital fund; and with that and the $500,000 transferred from the civic facilities fund in the 2011 budget, we have over $1 million currently; so a process has been initiated. Councilmember Grassel proposed that perhaps staff revise the TIP, and those items that are not funded and things that are studies, such as the University over- pass, that we take those funds and move that toward a general line item for preservation maintenance; so if a grant comes along we have it in the TIP; and that she would like to see some re- prioritizing of the TIP. Public Works Director Kersten explained that concerning those totals, we are looking at about $2 million annually in match; that we could cut half the projects and we still couldn't fund them; that this is a list beyond our ability to fund with REET funds by about $1.2 million; and said we could cut the entire list off and delete the entire TIP and we would only have $800,000 a year for preservation; that it has almost very little impact because the matching funds are very minimal compared to the grant funds. Councilmember Grassel asked then if the only option would be to move those projects to 2013; and said according to the JUB plan, not all roads are in dire need and we don't have to apply $4.2 million a year; but Mr. Kersten said he feels we do, and again explained that that topic will come back for further discussion; but said that the road deteriorates and hits a certain point if you don't do preservation and wait a few years too long, then you have to come back and re- construct the road, and the cost of reconstruction is many times higher than that preservation cost, so we are on some very fine lines on a lot of our roads; and said that Sprague between Evergreen and Sullivan should have been done a few years ago, that that is a couple million dollar preservation project, and if you have to reconstruct it, it would likely be $8 or $9 million; and Sprague in front of Costco and Lowes needs to be ground and overlaid very soon as it has deteriorated faster than anticipated, and that is probably another $3 million preservation project but if we let it go a few years, we will have to reconstruct it at about $10 or $12 million; he said some of those projects must be done within that deterioration curve or we start to lose the road, and said at that point we could just "let it go" which is essentially what Spokane has done; and said you don't save any money at that point by reconstructing the road. Councilmember Grassel asked if we could include on the TIP, that Sprague, University to Evergreen at a cost of $3.6 million; and Mr. Kersten explained that was funded; but the next one is Sprague, Evergreen to Sullivan which needs to be done. Councilmember Grassel asked if we could move funds into the TIP for our portion, and then hope for a grant. Councilmember Gothmann said if we deleted project 416, a $1.4 million project, it would yield $188,000 for preservation, which is an extremely low yield; and said what we are doing by approving capital construction is we get a multiplier on the dollar for every dollar spent on capital construction, we get about four more dollars back; and for every dollar spent on preservation, you get one dollar's worth of work on; and that is the dilemma all cities face; and said we need to formulate a method to have road preservation funding; adding that most cities do not take preservation out of their general fund because they know they can't fund it as it is not sustainable, and unless you provide additional tax revenue, the problem continues. Mr. Jackson said staff will try to lay out all the potential funds council could use for further discussion during the budget retreat. Regarding the Broadway to the east of Sullivan project, Mr. Kersten said it was a two -lane road in bad condition; that we widened that road to three lanes; so two of the lanes were preservation, with the third lane increasing the road; and said if you just use the match money and try to use that for preservation, it wouldn't have gone as far as getting the grant; and that we got the "better bang for our buck" by getting the grant, improving those two lanes and widening the third; and said that is generally the norm on our projects; and said that project 416 and 32 are the two Sprague projects, which are in the TIP and said they are included in there as they will likely score high if we get a preservation grant. In response to comment from Deputy Mayor Schimmels concerning the sewer paveback, Mr. Kersten said that was a phenomenal project for the city as we have essentially improved almost all our residential streets. Council Study Session Minutes May 17, 2011 Page 5 of 8 Approved by Council: DRAFT Mr. Jackson suggested it might be good to keep all these projects in front of us; that we can still discuss with council which grants we apply for, but if we take them off this list, that would require keeping another list; and said we could add some discussion concerning preservation into the TIP, but that is just a consideration, and said at some point these are all viable projects and it is good to see what the obstacles are and to keep that before us; and Mayor Towey and council agreed; and he asked if council would be comfortable to add some preservation language and bring this back for the hearing as scheduled and there were no objections from council. Councilmember Grassel suggested highlighting in the TIP which are the preservation projects; and Mr. Kersten confirmed staff could do that and will highlight and note which are all preservation funds and which are partial preservation funds. Mayor Towey called for a recess at 7:34 p.m. and reconvened the meeting at 7:48 p.m. 5. Broadway Drainage — Neil Kersten Public Works Director Kersten explained that there are two options concerning this project; that Option 1 is a regional bio- infiltration facility to capture the storm flows in the Broadway, Vista to Ella section and pipe to the area low spot; provide treatment through catch basins and a bio - infiltration facility (swale) located on available property at the southwest corner of Broadway and Dick; and that this would provide capacity in the facility to store the 100 -year rainfall event without backflows onto Broadway; that it would be required for any new street project according to the City's Stormwater ordinance; the preliminary construction cost is $477,617; property acquisition cost would be $65,000 for the land plus closing costs, and an on -going landscape maintenance for the facility of about $400 a year. Mr. Kersten said the benefits of option 1 are there would be a 100 -year storm event storage at the natural low spot in the area; it would have a 100+ year life expectancy, future repair would not require demolition of the street infrastructure, it would meet current stormwater regulations, and would enable us to decommission fourteen existing unprotected drywells. Mr. Kersten said option 2 is to rehabilitate the drywells, add catch basins and replace existing drain field rock at the existing drywells; the cost for the preliminary construction would be $110,260; it would provide no volume storage capacity over the ten -year event; would necessitate cleaning the fourteen catch basins every two years for a total cost of $525 per year; it may need to be replaced again in twenty years depending upon the clogging rate; future repair would require additional cost of street demolition and replacement, but it would improve flow capacity and have a 20+ year life expectancy. Mr. Kersten mentioned that some engineers have logistical problems with option 1; and said staff would like to do the bid and have option 2 as the base bid, and if we can get option I to work, to make that an alternate bid; then come back to council after the bids to re- analyze and recommend an option based on the outcome of the bids; unless council prefers staff not pursue that alternate bid; and in that case, staff could just do option 2. Councilmember Woodard said he was in the area yesterday when it was raining so hard that the street from Vista down to Dorn and Dick were both flowing pretty hard, but none of the water was coming downhill because it was getting caught all along the way; he said he turned around on both Dorn and Dick and all those drywells were accepting everything as well; he said that Mr. Kersten said that all fourteen drywells from Vista to Park need to be replaced; and said that most of those were put in in 1998 when they re -did that stretch of road; he said maybe not the one at Dick or Dorn, but the ones on Broadway were replaced in 1998; and said he doesn't see the flooding issue. Mr. Kersten said it is his understanding that they were done in 1978. Mr. Woodard said he has two businesses there that he spoke with, one which has been there for 28 years, and said he was there when it was done and all those drywells were re- done in 98; and said his son lives on the corner of Dick and Broadway, and in 28 years, they have never seen it flood. Mr. Kersten said he has personally been there twice in the last three years when it was flooding at the bottom, and said there was a lot of water down there. Councilmember Grafos said in looking at the costs, there is about a difference between option 1 and 2 of $234,000; and that he feels we should go with option 2 and not waste the time on option 1. Mr. Kersten said the costs not calculated are that environmentally option 1 is much better, if there is an oil spill there would be no comparison in the cost involved between the two; that for option 1 the system never fails and would never need replacing; Council Study Session Minutes May 17, 2011 Page 6 of 8 Approved by Council: DRAFT it has or it would have a 100+ year life; whereas option 2 includes very specific list to the drywells; so the question is, do you want to do it long -term, environmentally the best way, or a cheaper, less expensive cost that works for 20 years. Councilmember Gothmann said he favors using option 2 as the base bid and suggesting option 1 as an option; and that during the interim, Mr. Kersten could examine Councilmember Woodard's question. Mr. Kersten added that the condition of the pavement is very poor; so if the pavement is only ten years old, it has aged faster than any pavement he has even seen, that it looks thirty years old but that determination will have to be made if it is ten or thirty years old; and said that drawings show that it is thirty years old; but said staff will check that; and if these are only ten years old and in good shape, then they will not replace them. Deputy Mayor Schimmels asked about the dandelions in the swales, and said the swale by Barker Bridge on Indiana and Barker has dandelions, and Mr. Kersten said he thought that wasn't our Swale. Deputy Mayor Schimmels said it absolutely is ours, and that it is an irrigated swale which leads to the water bill on that swale, and said that probably gets about four to six inches of grass growth between a week or two at the least. Mr. Kersten said he will look into the issue. Councilmember Grafos said he thinks the drywells would last twenty years or longer and can't see spending another $235,000 on those drywells; Councilmember Woodard said if we can get twenty years on those drywells, the roads would need repaving by then anyway. Mr. Kersten said to keep in mind that the money they would be using are stormwater funds and can only be used for this type of project. Mr. Kersten recommended using the $110,000 as a base bid, but also do an alternate for option 2, the $277,000, and get the actual dollar amount when we come back and staff would recommend that if the dollars come in, he would recommend option 1; but said that decision is up to council; but that tonight is not committing to option 1, but getting the chance to see if it can get engineered, and to get the actual cost; and Mayor Towey said he would go with Mr. Kersten's recommendation; and have staff some back to council on the difference. Mr. Kersten reiterated that at the time of bid, staff can look at those two costs specifically and decide, and said overall if council is really not in favor of option 1, then we shouldn't waste time working on it; and said if that is the feeling, staff would be better off spending time on something else. Mayor Towey said he would like to see how the bids come in. Councilmember Grafos said his point is, why waste staffs time on a project that is $235,000 more; but if there is a consensus to move forward, that's fine with him. Councilmember Hafner asked what is staffs involvement in putting the base bid as option 1 and alternative as 2, and Mr. Kersten said that staff would have to do the engineering design to bid the project, as well as address the engineering issue associated with option I to make sure it flows correctly past all the existing utilities. It was council consensus to go with option 2 and not consider option 1. 6. Proposed Capital Projects —Neil Kersten, Ken Thompson Mr. Kersten explained that attached to tonight's council materials, is a list of capital projects which have been discussed earlier, and/or asked to be brought forward; and that staff is here seeking direction on whether council would like to move forward on any of these projects and have staff start working on committing the funds. Mr. Kersten went over the projects listed and the estimated costs and construction schedule; and added that he contacted Millwood to see if they would help pay for their share of the Quiet Zone, and they indicated they have no available funds to assist in that project. Finance Director Thompson then explained some of the funding options for these capital projects, and showed the capital project needs, along with the uncommitted resources and the committed resources, and said these projects are not included in the TIP list so council needs to make sure they are top priorities, along with all other projects and funding associated with projects, are considered, and said that he is ready to amend the budget, but until council decides which projects they want to do, he can't move forward; and asked if Council would be interested to work on a priority list during the June 14 budget retreat. City Manager Jackson said this is a discussion to show council all the available resources, and as we work through this, labels can change as council determines. Councilmember Woodard mentioned the possibility of the veterans' memorial along with the city welcoming sign, west gateway project, and said that perhaps the veterans' group might be willing to work with us to make an entry as well as a veteran's memorial; and said we might want to hold off on some of those other projects until we can discuss the memorial with Council Study Session Minutes May 17, 2011 Page 7 of 8 Approved by Council: DRAFT some of the veteran's group, to see if we can get the community to buy -in to help with a memorial. Councilmember Grafos said of all these projects, that is the one to hold off on, and to contact the veterans' group and said he feels we could get some help, and in the meantime, perhaps design a sign that would be entrance to our city; and said this stormwater project would enhance bringing in jobs to our city; and maybe add a grind and overlay to the area on Sprague Avenue, and add that to the project as well. Council concurred to work on the priority list during the June 14 budget retreat. 7. Report of Seattle Economic Development Meeting — Deputy Mayor Schimmels Deputy Mayor Schimmels gave a report on a leadership academy he attended mid -April concerning economic development, which was hosted by the Trade Development Alliance of Greater Seattle, who in turn hosted a delegation of ninety Chinese leaders from several major cities in China; he mentioned the accompanying Seattle Times article on the meeting, and concerning the handout on the top international firms and top ten exporters in Spokane Valley, suggested staff make contacts with those companies to see what we can do for them to start this economic development. 8. Advance Agenda — Mayor Towey Councilmember Grassel said that now that they have killed SARP, she would like Council to begin a review of the City's Municipal Code Chapter 22 dealing with signage and landscaping and said she feels the landscaping regulations are overwhelming. Mr. Jackson said staff will schedule a future council meeting to begin discussing Chapter 22. Councilmember Grafos added that he also would like that review as it appears that on May 12 our code enforcement staff swept through the valley and issued tickets to about fifty business owners on temporary signs and banners; and said those regulations need to be revised as soon as possible because we are restricting what people can do in the city, and if we start chasing people out of here that bring in the tax dollars, we will have real problems. Mr. Jackson said a review will be scheduled as well as a history of the process. 9. Information Only The Greater Spokane, Inc. Quarterly Report and PACE Participation were for information only and were not reported or discussed. 10. Council Check -in — Mayor Towey Councilmember Grafos asked if staff would bring back options on changing traffic from University on the east to Mullan to the west, to two -way traffic, and options including cost, funding, and the procedure for placing this on the ballot this fall. There were no objections from Council and Mr. Jackson said that he will schedule that topic. 11. City Manager Check -in — Mike Jackson City Manager Jackson said that council also had the discussion concerning one -way in 2010, and staff will gather the information for further discussion, adding that mid August is the deadline for placing an item on the November ballot. There being no further business, it was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:51 p.m. ATTEST: Christine Bainbridge, City Clerk Thomas E. Towey, Mayor Council Study Session Minutes May 17, 2011 Page 8 of 8 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Regular Meetings Formal Meeting Format Tuesday, May 24, 2011 Mayor Towey called the meeting to order at 6:00 p.m. Attendance: City Staff Tom Towey, Mayor Mike Jackson, City Manager Gary Schimmels, Deputy Mayor Cary Driskell, Acting City Attorney Bill Gothmann, Councilmember Ken Thompson, Finance Director Dean Grafos, Councilmember Rick VanLeuven, Police Chief Brenda Grassel, Councilmember Mike Stone, Parks & Recreation Director Chuck Hafner, Councilmember Neil Kersten, Public Works Director Arne Woodard, Councilmember Lori Barlow, Senior Planner Steve Worley, Senior Engineer Mary Kate McGee, Building Official Mary May, Development Engineer Carolbelle Branch, Public Information Officer Chris Bainbridge, City Clerk INVOCATION: Pastor Al Hulten of Valley Assembly gave the invocation. PLEDGE OF ALLEGIANCE: Mayor Towey led the Pledge of Allegiance. ROLL CALL: City Clerk Bainbridge called the roll; all councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: Councilmember Woodard: reported that he attended the Spokane City forum, the Shoreline Master Program Advisory group meeting, the Spokane Regional Council of Governance meeting, and the two - day Spokane River forum. Councilmember Gothmann: explained that he attended the Housing and Community Development Advisory Committee where they discussed grants for low cost and affordable housing; went to the Valleyfest dinner and auction; visited the Heritage Museum; attended the Board of Health Executive Committee meeting where they spoke of their accreditation process; said he received a nice thank -you letter from Mark Mims expressing thanks for Mayor Towey's and Councilmember Gothmann's participation in the "Bike to Work Day;" and said he attended the Council of Governance Meeting and was pleasantly surprised to hear how well the HUB is doing. Councilmember Grafos said he attended the monthly Spokane Transit Authority Board meeting where they heard a quarterly update on sales tax revenues, and said Spokane Valley is up from last year by about 1.5 %; said he also attended the Council of Governance meeting; and went to the Chamber of Commerce, Liberty Lake Tech Center at Liberty Lake. Deputy Mayor Schimmels: reported that he went to the Inland Pacific HUB Committee meeting; and went to a follow up in Post Falls concerning the Burlington Northern Sante Fe Railroad personnel there; Council Regular Meeting 05 -24 -2011 Page 1 of 5 Approved by Council: DRAFT said he went to the Spokane Regional Transportation Committee meeting, and the STA meeting, as well as the Valleyfest auction. Councilmember Grassel reported that she attended the tourism awards with the Visitor's Bureau; went to a luncheon at the First Presbyterian Church with the former Mayors of Bellevue and Bremerton, and said it was interesting to see how Bremerton has been transformed; that she attended one day of the Spokane River forum where they gave a condensed discussion of PCBs (polychlorinated biphenyls); and also attended the Valleyfest auction dinner and dance. Councilmember Hafner: no report. MAYOR'S REPORT: Mayor Towey reported that he attended the Council of Governance meeting where they discussed the HUB Sports Center and an update on Spokane Transit, as well as the solid waste topic; expressed thanks to Mayor Hamois for her work in connection with the Rockford Scenic Bi -way; said he attended the Mukogawa Graduation at Spokane Falls Community College and he and Mayor Verner were commencement speakers for the 217 graduating students; and said he attended the River Forum and said the information gained from that meeting will be beneficial as this Council works to make decisions on the Shoreline Master Plan. PUBLIC COMMENTS: Mayor Towey invited general public comments. Lanny Grego. 324 S. Bowdish voiced his concern about junk vehicles around his neighborhood, said he realizes we have a policy about junk vehicles and what the criteria is to qualify as a junk vehicle, but said there are numerous junk vehicles in his neighborhood and suggested the criteria be more strict. On another topic, voiced his concern about traffic speeding down Bowdish and said he feels that eventually a car will end up in his living room; and said something needs to be done to slow the traffic. 1. PUBLIC HEARING: Draft 2012 -2017 Six Year Transportation Improvement Plan — Steve Worley Mayor Towey opened the public hearing at 6:25 p.m. Senior Engineer Worley explained that this is an opportunity for the public to comment on the draft six -year transportation improvement plan; and with tonight's packet information, staff included a list of projects they anticipate pursuing grant funding for the design and construction of road improvement. Councilmember Hafner asked for an explanation of the term "preservation allotment." Engineer Worley said that notations are made on project descriptions for either full or partial preservation; full preservation refers to situations where a road currently exists and the project is to resurface or reconstruct its existing width; while an example of partial preservation is the recently completed Broadway project, which was a two -lane road widened to three lanes with curbs, gutters and sidewalks. Councilmember Grafos asked about the $4.2 million preservation shortage and whether any of these projects would be reflected in that amount, and Mr. Worley said staff included the amount of partial preservation where they were already doing as part of the funds to upgrade the streets; that about $2 million of grants goes toward preservations and the $4.5 million is still the shortfall as that amount was already deducted. Mayor Towey asked if most cities adopt a utility tax or transportation benefit district (TBD), and Mr. Worley replied he is not sure what other cities have done; and Councilmember Gothmann replied that another alternative to taxes or a TBD would be postpone or not do the project. Mayor Towey invited public comment. There were no public comments and Mayor Towey closed the public hearing at 6:30 p.m. 2. CONSENT AGENDA Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a. Approval of the attached listing of claim vouchers, with grand total of $$2,252,862.66 b. Approval of Payroll for Period Ending May 15, 2011: $245,752.42 c. Confirmation of Mayoral Appointment, Rhea Coble to Spokane Housing Authority Board of Commissioners d. Approval of City Council Meeting Minutes of May 3, 2011, Study Session Format Council Regular Meeting 05 -24 -2011 Page 2 of 5 Approved by Council: DRAFT e. Approval of City Council Meeting Minutes of May 10, 2011 Formal Meeting Format f. Approval of City Council Meeting Minutes of May 17, 2011 Special, Executive Session It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the consent agenda. NEW BUSINESS 3. Motion Consideration: Shoreline Master Program Grant — Lori Barlow It was moved by Deputy Mayor Schimmels and seconded to authorize the City Manager to finalize the grant agreement with the Department of Ecology requesting $125, 000 to assist with the update of the Comprehensive Shoreline Master Program. Planner Barlow gave a brief re -cap of the proposed grant and of the projects that funding would help with, which includes some staff costs; she explained that council had requested additional information regarding DOE's (Department of Ecology) involvement, additional staff time required to manage the grant, and identification of the projects required by the Act along with what projects are optional, and Ms. Barlow addressed those concerns in her May 17, 2011 Memorandum. Council commented on whether there would be "strings attached" if we accepted the grant, with staff assuring Council there are no strings, that this is an opportunity to have funds provided to offset costs to meet a state mandated requirement, and while other grant opportunities could come up in the future, there is no guarantee how much grant funds, if any, would be available, and of Spokane Valley acquiring any funds, or having $125,000 set aside for this city's project. Councilmember Grassel said she is leaning toward putting this off until the next round of grant opportunities, and to have staff work on the required projects only and not on those not required. Mayor Towey invited public comment; no comments were offered. Further council discussion included mention that those elements not required are still important, and desired elements of the process; that this is this City's opportunity to have financial assistance with a state mandate; and that there are no required matching funds. Vote by Acclamation: In Favor: Mayor Towey, Deputy Mayor Schimmels, and Councilmembers Woodard, Grafos, Gothmann and Hafner. Opposed. Councilmember Grassel. Motion carried. 4. Motion Consideration: Permit Software Replacement — MgaKate McGee It was moved by Deputy Mayor Schimmels and seconded to authorize the City Manager to purchase the Paladin Smart Gov permitting software and necessary hardware with funding estimated at $146,000. Building Official McGee explained that as noted in earlier meetings, our current PLUS permit tracking system, which has been provided through the County, will soon be extinct, and that our staff has explored the possibility of using the Paladin SmartGov system, and that the County has explored using that system as well; and that we have the opportunity of "piggybacking" on the RFP (request for proposal) work of the city of Kirkland, which allows us to follow all the rules and regulations concerning purchasing, but without having to repeat work already performed by Kirkland. Ms. McGee added that she spoke with staff from other entities such as Bainbridge Island and Thurston County, which also use Paladin, and they have been extremely pleased with the implementation, documentation and continued vendor support, and said that Douglas County has used the system for the past five or six years and they only have positive comments. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Oppose: None. Motion carried. 5. Motion Consideration: Participation in PACE Program — Carolbelle Branch It was moved by Deputy Mayor Schimmels and seconded to authorize the City Manager to execute the PACE `Partnership Pledge. " Public Information Officer Branch explained that we were approached by Central Valley School District to participate in the PACE Program, which stands for "Partners Advancing Character Education" and that the purpose of this program is to raise awareness throughout the community about the importance of good character; and she added that there would be no budget impact, and minimal staff time to post PACE information and share monthly PACE character traits with Council and staff. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Oppose: None. Motion carried. Council Regular Meeting 05 -24 -2011 Page 3 of 5 Approved by Council: DRAFT PUBLIC COMMENTS: Mayor Towey invited general public comments. Mike King, commercial realtor: concerning the topic of Sprague Avenue and one -way vs. two -way; he said in June 2010 he presented the City with a summary of factual information on a study he did between University and Argonne, that the section is a blight more than any other section in Spokane Valley; that one -way kills business dead, and he recommends not putting this on the ballot as the people will vote for whatever will get them through to their destination the fastest; and by putting it on the ballot, it removes the business decision; and said he feels that topic needs to be a stand -alone topic. Mayor Towey announced that the topic will be discussed during the June 14 council meeting. Mayor Towey called for a recess at 7:30 p.m. and reconvened the meeting at 7:44 p.m. Mayor Towey explained that he wanted to make sure everyone who wanted to comment had an opportunity to do so and he asked if there were any further public comments. Gordon Curry, 133 E Trent commented regarding the area of Sprague and mentioned the unkempt lots, and said that people who see that area don't want to rent or buy in an area where people don't take care of their property; and he said he wondered if it would be possible to get a list of all vacant buildings in the area or throughout the entire city, see what their rental schedule is, what they want to do with their property, and to come up with a program and with that, to have a list available of potential property to buy or rent; and said getting these things in good condition is a big part of the problem; and said it seems there are some other properties with wealthy owners where the property needs some updating; and said he feels if these owners were approached, they would realize the way others see their property. There were no further comments. ADMINISTRATIVE REPORTS 6. Spokane Regional Convention Visitor's Bureau— Cheryl Kilday CEO Cheryl Kilday, President and CEO of Spokane Regional Convention and Visitor's Bureau (CVB), gave the CVB's quarterly report to Council via her PowerPoint presentation, and brought Council's attention to the "Plan Spokane" guide to meetings, conventions, weddings, and special events; with Deputy Mayor Schimmels mentioning his inability to locate information about Discovery Park, and said that he feels our Parks Department would like a little more notoriety in future issues. Ms. Kilday noted there is mention in the guide, and she will note Mr. Schimmels comments for future publications. Council thanked Ms. Kilday for her presentation and extended thanks for their working relationship with the City. 7. Avista Energy Grant — Mary May Engineer Technician May explained that Council approved several projects in 2009 under the Energy Efficiency and Conservation Block Grant; that one of the projects is a partnership with Avista Utilities for residential energy audits; and last spring the participation in that program was so minimal we were asked to increase the subsidy per audit, which we did resulting in an additional twenty -six audits to date; but that Avista has now requested an additional increase in the subsidy from the $138 to $187, thereby reducing the homeowner's cost from $99 to $50; which would have no budget impact but would lower the number of audits that could be performed within the budget constraints. Councilmember Grassel noted the information mentions the option of reallocating the remaining funds to another project, but noted there is no mention of those other projects. It was determined this issue will come back before council next week for as a motion consideration, and information on the other projects will be included at that time. 8. Advance Agenda — Mayor Towey Councilmember Grafos asked when council would begin discussion of the sign ordinance as he noted it was not on the advance agenda. City Manager Jackson said that topic is listed on the advance agenda's pending items while he and Community Development Director McClung work on a schedule, and that he hopes to have a date within the next couple weeks. Councilmember Woodard mentioned a citizen asked him about our policy and laws concerning graffiti as the citizen feels we need stricter laws and /or Council Regular Meeting 05 -24 -2011 Page 4 of 5 Approved by Council: DRAFT enforcement; and Mayor Towey said that the law enforcement has a graffiti program, and Mr. Jackson agreed that topic would be included on an upcoming agenda as an "information item." Information Only: Department Reports, Sprague Avenue one -way vs. two -way The Department Reports and Sprague Avenue, one -way vs. two -way were for information only and not discussed or reported. EXECUTIVE SESSION: It was moved by Deputy Mayor Schimmels and seconded, to adjourn into Executive Session for approximately thirty minutes to discuss potential litigation, and that no action is anticipated upon return to open session. Council adjourned into executive session at 8:17 p.m. At approximately 8:52 p.m. Attorney Driskell entered the room and announced the executive session is extended another fifteen minutes, or to 9:07 p.m. At 9:00 p.m. Mayor Towey declared council out of executive session. It was then moved, seconded and unanimously agreed to adjourn. The meeting adjourned at 9:01 p.m. ATTEST: Christine Bainbridge, City Clerk Thomas E. Towey, Mayor Council Regular Meeting 05 -24 -2011 Page 5 of 5 Approved by Council: DRAFT MINUTES SPOKANE VALLEY CITY COUNCIL REGULAR MEETING STUDY SESSION FORMAT Spokane Valley City Hall Council Chambers Spokane Valley, Washington May 31, 2011 Attendance: 6:00 p.m. Councilmembers Staff Tom Towey, Mayor Mike Jackson, City Manager Gary Schimmels, Deputy Mayor Cary Driskell, Acting City Attorney Bill Gothmann, Councilmember Ken Thompson, Finance Director Dean Grafos, Councilmember Neil Kersten, Public Works Director Brenda Grassel, Councilmember Kathy McClung, Community Dev Director Chuck Hafner, Councilmember Mike Stone, Parks & Rec Director Arne Woodard, Councilmember Mary May, Engineering Tech Rick VanLeuven, Police Chief Mike Basinger, Senior Planner Carolbelle Branch, Public Information Officer Chris Bainbridge, City Clerk Mayor Towey called the meeting to order at 6:00 p.m. ACTION ITEMS: 1. Avista Energy Grant — Mary May It was moved by Deputy Mayor Schimmels and seconded to approve the proposed increase in EECBG subsidy per home audit, from $138 per homeowner to $187 per homeowner thereby reducing the homeowner's out -of- pocket cost from $99.00 to $50.00. Ms. May explained that when this item was presented to council last week, staff was asked to return with a summary of some of the other projects authorized by the grant, and to give an update of those projects, which she explained. After brief discussion concerning some of the listed projects, Avista Program Manager Joe Brabeck said that this audit provides an energy plan for the homeowner to help them determine where to start on energy savings, and he mentioned Avista has a low interest loan program through Numerica Credit Union. Ms. May stated that we have until October 2012 to finish the grant and if all the funds are not spent, they could flow elsewhere. Mayor Towey invited public comment; no comments were offered. Vote by acclamation: In Favor: Unanimous. Opposed: None. Motion carried. NON - ACTION ITEMS: 2. Fire Department Canine. Mako — Rick Freier, Assistant Fire Marshall Assistant Fire Marshall Rick Freier thanked Council for having him and Mako here; he explained that Mako was born in Michigan and that this project is a result of a grant from State Farm Insurance, which has been providing these grants since 1992, and said there are about 250 dogs through the country and in Canada. Fire Marshall Freier said that it is Mako's job to find accelerants, such as rubbing alcohol or gasoline; that the dog likes what he does; he is a food reward animal so he only eats when he works; and when he find something, he sits. Marshall Freier said the dog is two years old now and he has had him since September; and that the dog has to work for five years to fulfill the grant obligation, but there is no limit to how long he can work. With the assistance of several University High School students, Marshall Freier gave a demonstration of Mako's abilities in seeking out accelerants. Council thanked Marshall Freier and Mako for coming and for the informative demonstration. Council Study Session Minutes May 31, 2011 Page 1 of 5 Approved by Council: DRAFT 3a. EWU Regional Services Presentation: "An analysis of Regional Government and Reforms" — Kevin Pirch, Ph.D. Dr. Pirch explained that he was asked to look at regionalism in the United States and how regional governance can occur. He said that often regionalization is with a city and a county, but said there are other ways to look at governing; he said we live in a federal system and there is no "one -size fits all" for regionalism; and said that they found that success generally comes when communities find ways to deal with regional issues specific to them. Dr. Pirch said that city - county consolidation is usually a consolidation with a large city and the unincorporated areas within the County; it can be accomplished by a ballot issue, or through annexation; and said based on our demographics, our chances of a successful ballot is about one in three; he said places where this normally succeeds are unique and are more likely in the southeast part of the United States, and are very small municipalities with highly dense population areas. He explained that results are mixed on what occurs after consolidation as studies show not a lot changed, tax rates are not lowered, level of services usually decreases, and large pockets of poverty still remain. Dr. Pirch said another way to address this issue is by creating another form or layer of government, much like Portland did when the METRO was created to handle regional issues like transportation including planning transportation such as building highways; and said there are still others who form a regional government with some entities handling issues like transportation, garbage, and sanitation; and other entities handling cultural amenities, convention centers, and parks and recreation. Another way to handle regionalism, he said, would be to create a special purpose government, which is an entirely new government entity with one specific function, and one which can cross other jurisdictional boundaries, much like a school district or a water district with specific taxing authority; and said the advantages of such a special purpose district or government is you have experts run it; and he said they have found in these situations, they often times get captured by special interest groups. He said many voters don't pay attention to these special governments, which means the average voter is disinterested and often times doesn't vote. Dr. Pirch also mentioned the use of interlocal agreements among governments, or to trade services where one entity does roads and libraries for example; and said the entering into contracts with private companies where you pay for services is becoming increasingly attractive. A final example, he explained is that some government actors sit down and work together without the need for contracts; they simply work it out between them and thus build relationships between the government actors. 3b. EWU Regional Services Presentation: "Municipal Economies of Scale & Scope and Post - Consolidation Economic Performance: A Literature Review" — Grant Forsyth, Ph.D. As a means of introduction, Dr. Forsyth actually spoke first and explained that he examined the economic side of consolidation, while Dr. Pirch looked at the political conditions of consolidation; and said the original idea came from the Board of County Commissioners and the City of Spokane as they were looking for ways to save money and keep the same level of service; adding that these studies were funded by the President's Office of Eastern Washington University. Dr. Forsyth said his part was to examine the question, do larger units have lower costs per citizen per capital than smaller cities. He said most of his research focused on fire, police and waste management; and said if the larger group of citizens have their costs lowered, than that favors consolidation. He explained that counties and cities that did consolidate were asked if their economic performance was improved, and the result was that larger cities have cost advantages and when consolidated, the economic performance was not improved. He said that they examined the services of fire, police, and waste management and also looked at libraries and court systems. He said that most studies, if taken as a whole, could not show consistently that larger cities have cost advantages over smaller cities, which he said undermines the argument that consolidation would lead to lower costs per citizen serviced. In cities larger than 20,000 citizens, he said the cost advantages tend to dissipate and said these economies of scale might exist, but you have internal capture; which he explained means that you can't find the cost savings because they are simply re- distributed as new programs or in pay raises; so a problem of consolidation is Council Study Session Minutes May 31, 2011 Page 2 of 5 Approved by Council: DRAFT capturing savings before those are captured internally by government. He explained that also there has to be control for other variables, such as income and population density; that it was thought that density would lower cost, but he said these studies indicate density is complicated, and that increased density results in increased congestion, which means fire and police services would not be able to be delivered at cost. Dr. Forsyth said regarding income, if there are two identical communities except one is more wealthier than the other, that the higher income community have typically have higher costs per capital; and he explained that as people's income rises, people want more and higher quality services; and if you are successful in raising community income, then a broader range and a higher quality of services are expected at a higher cost of citizens served; and said that policing needs of larger areas are quite different from those of smaller towns; and what you have to consider is, is the level of service wanted or needed, and he mentioned there are different policing needs in Cheney than in Spokane. Concerning a cost advantage and economies of scope, Dr. Forsyth said that to combine services similar in nature would probably result in a cost advantage, if, for example, one were to handle garbage and recycling instead of splitting those functions; and another would handle fire and emergency, such as ambulances. He explained that the issue of whether economic growth improves after consolidation was also studied, and he said the studies are clear when looking at counties consolidating, that there is no improvement to economic growth and no evidence that consolidating generated a level of growth different from that of pre- consolidation. Further, he explained that concerning taxation, if social welfare services between a city and a suburban area were merged, it would often end up with unintended taxation re- distribution, where one community would be taxed at one rate and another community at a different rate which would equalize the tax services and cause re- distribution such that someone ends up paying more. Councilmember Grafos said that probably short term interlocals work best with the idea of building trust and understanding problems prior to entering into those interlocals; and Dr. Forsyth agreed that trust is a big issue. Councilmember Grassel asked about transportation and the idea of transportation benefit districts. Dr. Forsyth said only a few studies have looked at transportation; that there seems to be some advantages to regional organization or cooperation, but all the details of what's being proposed must be considered, and studies indicate where there are large money investments required, there can sometimes be advantages of cooperating. Dr. Pirch said that consolidation is a political event and works better if it is something all involved entities want; and that generally entities found a way to work together due to some kind of crisis, whether economic or otherwise. Mayor Towey thanked both gentlemen for their informative discussion. Mayor Taylor called for a recess at 7:30 p.m. and reconvened the meeting at 7:43 p.m. 4. Urban Growth Area — Mike Basinger Senior Planner Basinger went through his PowerPoint presentation to give an update on the Spokane County Urban Growth Area (UGA) and said the deadline for the ten -year UGA review is November, 2011. Mr. Basinger explained the UGA review steps, and noted the first three steps have been checked off, and staff is working on steps 4 and 5 now; which is to analyze services and facilities, and work on the model transportation impacts, which will be followed by public hearings and the ultimate adoption of the UGA; and added that step 5, the model transportation impacts, is being carried out primarily by Spokane Regional Transportation Council as they work on an analysis to see how this will impact the transportation system if any of the alternatives are played out. Mr. Basinger also said that public participation has been ongoing throughout this process, and we are on schedule for the November 2011 adoption target date. Mr. Basinger explained that the Office of Financial Management estimates the projected population for 2031; and when the recent census came out, it was discovered that prediction was a little high for Spokane County, so we would have about 14,000 more people we could accommodate. After going through the materials and PowerPoint, Mr. Jackson asked about the pie chart with the existing UGA, and whether there is anything significant about the distribution of potential population capacity and if a large unincorporated UGA is typical. Mr. Basinger replied he wasn't sure; Council Study Session Minutes May 31, 2011 Page 3 of 5 Approved by Council: DRAFT and said the unincorporated UGAs seem to have the most space but are also on the fringe of cities and are developing slower. 5. Solid Waste Update — Deputy Mayor Schimmels, Councilmember Gothmann Councilmember Gothmann said that he and Deputy Mayor Schimmels have been attending the Solid Waste Task Force meetings and were concerned that group was getting ahead of council; that the purpose of those meetings is to discuss forming a non - profit organization to dispose of solid waste, recycling, and green waste; and that entity would be called the Solid Waste Management Alliance; and to arrive at that point the committee is working on an interlocal agreement, Articles of Incorporation and Bylaws for all involved entities within the County. Councilmember Gothmann further explained that all jurisdictions would have a director on the Alliance, including cities as small as Latah and as large as Spokane; and said the membership would include representation from thirteen cities plus the County. In addition, Councilmember Gothmann explained, super majority decisions would require votes of directors representing 45% of the total population, and 60% of the members; he said small cities are looking for a "place at the table" and if we signed an interlocal for flow control, we would direct all garbage to go to a certain entity to contract with someone to dispose of the garbage, for long - hauling or to the Waste -to- Energy Plant; or elsewhere; he said recycling and green waste are required by state law; and he mentioned we could withdraw with two year's notice; but said that presents problems as if one were to assume an entity has a ten -year agreement, even if we withdrew in two years, the contract would still exist. Councilmember Gothmann said that Spokane would probably operate their Waste -to- Energy Plant and likely would not shut it down. Councilmember Gothmann said this council needs to look at the alternatives, including the alternative of managing solid waste ourselves; but we would need to know the cost for each alternative; he said the target date is October 2011 to have an agreement in place, and it is hoped to have a draft agreement within the next few weeks. Deputy Mayor Schimmels said if we went on our own, it would be a large endeavor, and said he feels there is strength in numbers; but that we still don't know if the City of Spokane will be involved or just a vendor and own the waste -to- energy plant; and added that the Wheelabrator Contract continues to generate lots of discussion; and added that there was a movement with the City of Spokane to raise $18 million to do some repairs; but they stepped back as they don't have County support, which has trump power on decisions; and said the City of Spokane cannot raise the rates on tipping fees or involve any further indebtedness without consent from the County. Deputy Mayor Schimmels said our contract as well as Liberty Lake's contract expires November of this year, and said the contract would need to be extended or we could push for another alternative. City Manager Jackson said the bonds will be paid off December of this year which is when the existing contract would terminate; and said we are waiting for the draft contract to extend our existing services; and when we receive that, staff will bring it forward to council. Mr. Jackson said a requirement in the proposed agreement is that members would fund proportional shares of capital improvement, but said he has no idea of how much money that might be; and said there are numerous questions to consider; and that this is an opportunity for the councils to initiate discussion, and give direction; and said some ideas to consider would include what it would take for us to do this on our own; adding that staff has not considered nor researched that option. Deputy Mayor Schimmels again noted that the County's feels that we should not go out for a bond issue until many of the questions are answered, and much depends on what the City of Spokane does; and said they own two transfer stations, and said the extension of the interlocal will solve a lot of problems. 6. Advance Agenda — Mayor Towey Mayor Towey noted there are only two items on next week's agenda, and said since we have now had five meetings in May, he suggested not meeting June 7. There were no objections. Council Study Session Minutes May 31, 2011 Page 4 of 5 Approved by Council: DRAFT 7. Information Only The Spokane Tribe of Indians Casino, 2012 Budget Memo, Barker Road Swales, and Community Development April Monthly Report were for information only and were not reported or discussed. 8. Council Check in — Mayor Towey Mayor Towey said we have an unusual situation with two new councilmembers, and concerning committees and appointments, he said either he could recommend appointment assignments with council confirmation, to hold such appointments until the end of this year; or that Councilmembers Hafner and Woodard could go to various meetings at the invitation of other councilmembers, either in addition to those councilmembers, and /or as substitutes. It was determined that Mayor Towey will make the appointments at the June 14 council meeting. Mayor Towey also announced that last Thursday, Fire Chief Thompson was honored as the Washington State Fire Chief of the year at the Fire Chief's Conference; and congratulations were extended to Chief Thompson. 9. City Manager Check -in — Mike Jackson City Manager Jackson mentioned the upcoming June 14 budget retreat, and the information memo included in this council packet which describes the parameters set with the Finance Committee, which all council will discuss at the retreat in a manner similar to that used last year; and said that June 7 is the target date to provide Council with the 2012 Business Plan and the draft budget worksheets; and asked council to keep in mind these are the "worksheets" and everything at this point is in draft form; and the formal budget will be presented later this year. Mr. Jackson also mentioned next Wednesday's Bike and Pedestrian Master Plan Open House from 5:30 to 7:00 p.m., and said everyone is invited to drop in any time between those hours. There being no further business, it was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:36 p.m. ATTEST: Christine Bainbridge, City Clerk Thomas E. Towey, Mayor Council Study Session Minutes May 31, 2011 Page 5 of 5 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 14, 2011 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Mayoral Appointments GOVERNING LEGISLATION: BACKGROUND: As we now have two new councilmembers, Mayor Towey would like to take the opportunity to officially appoint these councilmembers to at least one committee. With that in mind, Mayor Towey recommends that Councilmember Arne Woodard be appointed to the Spokane Valley Chamber for the remainder of his current council term, and that Councilmember Chuck Hafner be appointed to the Spokane Transit Authority for the remainder of his current council term. OPTIONS: Confirm the Mayoral Appointments as stated, or take other appropriate action. RECOMMENDED ACTION OR MOTION: I move to confirm the Mayoral appointment of Councilmember Woodard to the Spokane Valley Chamber for a term to run concurrent with Mr. Woodard's current council position; and to confirm the Mayoral appointment of Councilmember Hafner to the Spokane Transit Authority, also for a term to run concurrent with his current council position. BUDGET /FINANCIAL IMPACTS: N/A STAFF /COUNCIL CONTACT: Mayor Towey ATTACHMENTS CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 14, 2011 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Introduction and swearing in of Mark Calhoun, Finance Director GOVERNING LEGISLATION: SVMC 2.15.020, SVMC 2.4.010 PREVIOUS COUNCIL ACTION TAKEN: None BACKGROUND: Due to the resignation of Finance Director Ken Thompson effective July 5, 2011, a comprehensive recruitment was conducted to fill the position. Mark Calhoun was selected to fill this vacancy effective June 13, 2011. Mr. Calhoun has over 25 years of accounting /finance experience, and served 19 years as the Finance Director for the City of Wenatchee. Mark Calhoun is a graduate of the University of Montana where he received his Accounting /Finance Degree and is a member of the American Institute of Certified Accountants. Per Spokane Valley Municipal Code 2.40.010, the city manager, city clerk, city treasurer, city finance director and the city chief of police, before entering upon the performance of their duties, shall be required to take an oath or affirmation for the faithful performance of their duties. The oath of office will be administered by City Clerk Bainbridge. OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGET /FINANCIAL IMPACTS: STAFF CONTACT: Mike Jackson ATTACHMENTS: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 14, 2011 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation AGENDA ITEM TITLE: Street Vacation STV -01 -11 PREVIOUS ACTION TAKEN: City Council adopted Resolution No. 11 -004 on April 26, 2011, setting the date for a public hearing. The Planning Commission voted 6 -0 to approve the attached findings and recommend conditional approval of the vacation which will be signed by the chairman of the Planning Commission at a later date. BACKGROUND: The applicant, Spokane Valley Fire Department and also on behalf of the property owner Washington State Department of Transportation requests the vacation of a portion of Eastern Road (83 feet in length by 30 feet wide). The street is located approximately 330 feet west of the intersection of 1S Avenue and Dyer Road and further located between Parcel# 35242.9004 (northwest) and state right -of- way to the west and Parcel# 35242.0408 (east). Eastern Road was originally dedicated through the Taylors Resurvey Millers Park Addition. Located north of the proposed vacation, approximately 114 feet of Eastern Road was vacated in 1960 by Spokane County at the intersection of Sprague Avenue and Eastern Road. OPTIONS: Consensus to place this on the June 28, 2011 agenda or later for a first reading. RECOMMENDATION: Consensus to place this on the June 28, 2011 agenda for a first reading. STAFF CONTACT: Micki Harnois, Associate Planner )[ Department of Community Development Va11e . Planning Division W. Staff Report and Recommendations to the City Council STV-01-11 Street Vacation request to vacate approximately 83 feet in length by 30 feet of width of right -of -way of Eastern Road. QTYHALL@5PQKANEY Department of Community Development Planning Division Vicinity Map z ..- D22 � \ p ./ \ \ k . - ■ y «�| � �� ak � JALLEY 3M3.2NI LW \ 1; n r-AR -.j e A V OICANE WA 12A AN k � Ind Av 35742.61W QTYHALL@5PQKANEV Department of Community Development Planning Division SVFD 2010 Aerial Map , Mth P 0 F A N L V A L Ip rt May 26, 2011 Staff Report and Recommendations to the Planning Commission for STV-01-11 DOT property "TY "A" @SPQKA"EV Department of Community Development Planning Division lJ Proposed Vacation Location 0 b. S - 3 1 0 MA N� E V IFL 1 i 7t f: Ij r• as .. o u w z ' 1!;[ A 15T AY qIrIr 3L 24 P 1 � Spr�k`"` Department of Community Development ai�ne Planning Division North of Sprague looking South May 26, 2011 Staff Report and Recommendations to the Planning Commission for STV -01 -11 Department of Community Development Planning Division Looking Northwest from South intersection May 26, 2011 Staff Report and Recommendations to the Planning Commission for STV -01 -11 "TY "A" @SPQKA"EV Department of Community Development Planning Division f Looking North from South intersection t � May 26, 2011 Staff Report and Recommendations to the Planning Commission for STV -01 -11 "TY "A" @SPQKA"EV Department of Community Development Planning Division Looking East from West property line May 26, 2011 Staff Report and Recommendations to the Planning Commission for STV -01 -11 "TY "A" @SPQKA"EV Department of Community Development Planning Division Findings &Conclusions: O The vacation of the street will permit full development of the property for beneficial uses and permit appropriate levels of maintenance. The Public Works Department submitted comments which analyzed the portion of Road and determined the requested p ortion of right -of -way is no longer required for public use or public access. The south 50 feet is to remain right -of -way. O The public right -of -way dead ends. O Unlikely that conditions will change in the future to provide a greater use or need than presently exists; and O No obj ections have been received. Easements will be shown on required record of survey. No stormwater facilities exist. "TY "A" @SPQKA"EV Department of Community Development Planning Division Staff s Recommendation STV-01-11 = RECOMMEND APPROVAL: Subject To The Conditions Listed in the Staff Report S pokan�~ ,; Memorandum 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 • Fax: 509.921.1008 • cityhall @spokanevalley.org To: Mayor and City Council From: John Carroll, Chair - Spokane Valley Planning Commission Date: May 26, 2011 Re: Planning Commission Findings and Recommendation: STV -01 -11 BACKGROUND On January 18, 2011 an application was submitted for a proposed street vacation. Once the application was determined complete it was processed on March 25, 2011. The Spokane Valley City Council adopted Resolution No. 11 -004 on April 26, 2011 setting the date for a public hearing. The Spokane Valley Planning Commission held a public hearing on May 26, 2011. Following the hearing, the Planning Commission found that the notice and hearing requirements of the applicable Spokane Valley Municipal Code Section 11.140.020 have been met. None of the property owners abutting the property to be vacated filed a written objection to the proposed vacation with the City Clerk; The Planning Commission's findings and recommendation on STV -01 -11 is summarized below: FINDINGS 1. Notice for the proposed street vacation was placed in the Spokane Valley News Herald on May 13, 2011 with a description of the proposal. 2. The Spokane Valley Planning Commission conducted a public hearing on May 26, 2011, to consider the proposed street vacation and to accept public testimony and to deliberate. 3. After hearing public testimony, the Commission made recommendations on STV- 01 -11. Detailed findings and conclusions specific to the proposed street vacation can be found in the staff report. RECOMMENDATION File No.: STV -01 -11 Description of proposal: A request to vacate approximately 30 feet of width by 83 feet in length portion of dedicated unimproved right -of -way of Eastern Road located north of 1St Avenue. Proponent: Spokane Valley Fire Department and Washington State Department of Transportation. Location of Proposal: The subject right -of -way is located approximately 330 feet west of the intersection of 1St Avenue and Dyer Road and further located between Parcel# 35242.9004, 35242.0408 and state right -of -way on the west and east and Parcel# 35242.0407 to the north; situated located in the northwest quarter of Section 24, Township 25 North, Range 43 East, Willamette Meridian, Spokane County, Washington. PC Recommendation: Approval to the City Council of the vacation of a 30 feet wide by 83 feet long portion of Eastern Road located 50 feet north of the intersection of 1 Avenue and Eastern Road. ADOPTION OF FINDINGS: The planning commission is required to adopt findings of fact (Sections 17.80.140) when recommending approval of a street vacation. Each staff report contains findings applicable to the particular request. At 1of2 the conclusion of the hearing for the street vacation, the planning commission, by separate motion, adopted the findings of fact contained in the staff report for STV- 01 -11. Approved this 26th day of May, 2011 John Carroll, Chair City of Spokane Valley Planning Commission 2of2 COMMUNITY DEVELOPMENT DEPARTMENT PLANNING DIVISION Sp6rane STAFF REPORT AND NOTICE OF DECISION ,,;oOValley FILE No: STV -01 -11 STAFF REPORT DATE: May 26, 2011 PROPOSAL DESCRIPTION: STV- 01 -11 Request to vacate approximately 30 feet of width by 83 feet in length of dedicated unimproved right -of -way of Eastern Road. STAFF PLANNER: Micki Harnois, Associate Planner, Community Development Department PROPOSAL LOCATION: Situated approximately 330 feet west of the intersection of 1 St Avenue and Dyer Road, further located between Parcel# 35242.9004 and state right -of -way to the west and Parcel# 35242.0408 to the east in the northwest quarter of Section 24, Township 25 North, Range 44 East, Willamette Meridian, Spokane County Washington. PROPERTY OWNERS: Spokane Valley Fire Department, 10319 East Sprague Avenue, Spokane Valley, WA 99206 and Washington State Department of Transportation, 2824 North Mayfair Street, Spokane, WA 99207 APPLICANT: Spokane Valley Fire Department APPROVAL CRITERIA: SVMC — Title 22 (Street Vacations) SVMC - Title 21 (Environmental Controls) City of Spokane Valley Street Standards adopted December 2009 ATTACHMENTS: Exhibit 1: Vicinity Map Exhibit 2: Aerial Map Exhibit 3: Determination of Completeness Exhibit 4: Notice of Public Hearing Exhibit 5: WSDOT letter Exhibit 6: Agency Comments PROPERTY INFORMATION Size and Characteristics: The site is generally flat Comprehensive Plan Designation: Regional Commercial (RC) Zoning of Property: Regional Commercial (RC) Existing Land Use: A 4,300 square feet fire station is located on the northeast parcel. A paved fenced vacant lot exist on the east parcel. II. STAFF ANALYSIS OF PROPOSAL A. COMPLIANCE WITH SVMC TITLE 22.140.030 — STREET VACATIONS Findings: EVALUATION OF CRITERIA: 1. How does a change of use or vacation of the street /alley improve service to the public? With this vacated portion of Eastern Road, the Spokane Valley Fire Department will have the space necessary to rebuild Fire Station 96 on the same site. This site was selected in the 1960s and has proven itself over the years and being an excellent location to serve the citizens. The building is too small for today's fire equipment and is becoming too expensive to maintain. In 2002 the SVFD began planning for its replacement. After evaluation of other possible sites it was determined that the current location was still the best. 2. Is the street or alley no longer required for public use or public access? The northern half of Eastern Road was vacated in the 1960s because the current Fire Station 46 incorporates that portion within the current building. The southern half is a dead end with no turnaround. This portion of the street is no longer required for public use or public access. The street cannot access Sprague Avenue to the north and access is prohibited on Interstate 90 on the west. The City of Spokane Valley Public Works Department requests that the 50 feet of right -of -way north of the intersection of 1 St Avenue and Eastern Road not be vacated so it can be used as a turnaround for vehicles and equipment 3. Would substitution of a new and /or different public right -of -way better serve the public? No -there is no through public right -of -way as it dead ends. 4. How will use or need for this right -of -way be affected by future conditions? There are no plans for future use of this right -of -way. There is very little space and no traffic that uses it. Will easements be retained for all underground and overhead utilities? The requested vacation is located in the service area of what utility companies? No sewer services which are provided by Spokane County Utilities are located in Eastern Road. East Spokane Water District No. 1 serves the site and no water mains are located in Eastern Road north of 1 St Avenue. Gas and electricity are provided by Avista Utilities and no concerns were noted. Cable television is supplied by Comcast and no concerns were noted. Qwest is the provider for telephone /fiber optics and they sent notified that they have a conduit structure located in the area to be vacated. The specific location of any existing utility easements is a requirement of the record of survey which will be prepared for boundary line eliminations or adjustments. 6. Does the right -of -way include stormwater drainage facilities? There is currently no drainage facilities located in the street. Conclusions: The criteria set forth in Section 22.140.030 of the SVMC has been met based upon the findings set forth. B. COMPLIANCE WITH SVMC TITLE 21 - ENVIRONMENTAL CONTROLS The Planning Division has reviewed the proposed project and has determined that the project is categorically exempt pursuant to WAC 197 -11 -800 and Section 21.20.040 of the City of Spokane Valley Municipal Code (SVMC) from environmental review under the provisions of the State Environmental Policy Act (SEPA). 111. PUBLIC COMMENTS Findings: No public comments were received. Conclusion(s): Staff concludes that adequate public noticing was conducted for STV -01 -11 in accordance with adopted public noticing procedures and has determined that the proposal meets all applicable development regulations. IV. EXIGENCY COMMENTS Comments were received from the following agencies and are attached as exhibits to this staff report: 1. City of Spokane Valley Public Works Department 2. Qwest 3. Washington State Department of Transportation V. OVERALL CONCLUSIONS AND FINDINGS Staff concludes that STV -01 -11 as proposed is generally consistent or will be made consistent through the application of conditions of approval with the approval criteria stated herein. RECOMMENDATIONS: The Spokane Valley Planning Commission therefore recommends approval to the City Council of the vacation of a 30 feet wide x 83 feet long portion of Eastern Road located 50 feet north of the intersection of ls' Avenue and Eastern Road. This approval is subject to the following: 1. The completion of the street vacation (File# STV- 01 -11) including all conditions below shall be submitted to the City for review within ninety (90) days following the effective date of approval by the City Council. 2. The vacated property shall be transferred to the abutting property owner (Spokane Valley Fire Department) 3. Following the City Council's passage of the ordinance approving the proposal to vacate the street, a record of survey of the area to be vacated, prepared by a registered surveyor in the State of Washington and including an exact metes and bounds legal description, and specifying if applicable any and all easements for construction, repair and maintenance of existing and future utilities and services, shall be submitted by the proponent to the Director of Community Development, or designee for review. 4. Following the City Council's passage of the ordinance approving the proposal to vacate the street, a Boundary Line Elimination must be done to aggregate (consolidate) the southwest and east parcels. These items can be included on the above mentioned record of survey. 5. The surveyor shall locate at least two monuments on the centerline of the vacated right -of -way with one located at the intersection of the centerline of the vacated right -of -way with each street or right -of -way in accordance with the standards established by the City of Spokane Valley Road Standards. 6. All direct and indirect costs of title transfer of the vacated street from public to private ownership including but not limited to title company charges, copying fees, and recording fees are to be borne by the proponent. The City will not assume any financial responsibility for any direct or indirect costs for the transfer of title. 7. The zoning district designation of the properties adjoining each side of the street or alley to be vacated shall be automatically extended to the center of such vacation, and all area included in the vacation shall then and henceforth be subject to all regulations of the extended districts. The adopting ordinance shall specify this zoning district extension inclusive of the applicable zoning district designations. 8. The record of survey and certified copy of the ordinance vacating a street or alley or part thereof shall be recorded by the city clerk in the office of the Spokane County Auditor. 9. All conditions of City Council authorization shall be fully satisfied prior to any transfer of title by the City. 35133.2 3133 2A r r,, v 9d STV -01 -11 VICINITY MAP S ?OKANE VALLEY 9N 35133.2322 35133.2322 —� - - -� - -.. - w w � v o L U3 w W �n ID ' v+ to Ln N N W w ry �' W w w w m WI U+ W W W WSW w W -Ml N I N N N to O lf1 Ln O �! 0 0 O O N m A W N N T — — Sprague Av — ! Ln 1 35 N 0 3S2g2pA� 24 2.040 6 0 o 0 m L N N �s w C-4 ry u� a u, m rf� ti 35242.0409 m ' O K A N E V A Ll L E tf� a i� l _ st v 1st Av la G N Q N W u5 -4 Ln m O N, ° 35242.06 rj N O c C N O. L!1 A' +` m 2nd Av na rr N 35242.6100 35242.6100 3 S242 . 2,732 35 24 2 . 12 Legend City of Spokane Valley Parcels Notes Enter Map Description 0.1 0 0.03 0.1 Miles This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise c Q) tw Q) J C) — un q 1! Oj, I� ems-' Y d i I I i O M: N 1 N ` ; C9 r-I 1, - L Y O Cl) Cl) � N f*3 Q C L U) LLI ti LU W L4 � C +� v 0 I v i i c. I c1 t� C 0 O iT N N � I rye I> I 1I Eastern Rd 5 0 8 Z O N ti LU W L4 � C +� v 0 I v i i c. I COMMUNITY DEVELOPMENT DEPARTMENT CITI- PLANNING DIVISION Spokane Valle DETERMINATION OF COMPLETENESS REVIEW y 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhall @spokanevalley.org P roject Number: STV -01 -11 A pplication Description: Request to vacate approximately 83 feet in length by 30 feet of width of dedicated unimproved right of way for Eastern Road, located approximately 330 feet west of the intersection of 1St Avenue and Dyer Road. v, � L ocation: Parcel Numbers 35242.9004 and 35242.0408, further located in the NW quarter of Section 24, Township 25 North, Range 43 East, Willamette Meridian, Spokane County, Washington. P roperty Owners: Spokane Valley Fire Department, 10319 East Sprague Avenue, Spokane Valley, WA 99206; Washington State Department of Transportation, 2824 North Mayfair Street, Spokane, WA 99207 App licant: Spokane Valley Fire Department D ate of Application: January 18, 2011 D ate of Complete Determination: March 25, 2011 S taff Contact: Micki Harnois, Associate Planner Direct Line (509) 720 -5332 Email: mhamois s okanevalley.org Date Issued: March 25, 2011 Signature: / NIlaLr�� YOUR APPLICATION IS: x❑ Complete The required components of the street vacation application are present and are judged by the Planning Division to meet the procedural submission requirements. At this time, the information is sufficient to begin processing your application. The Determination of Completeness does not preclude the Planning Division from requesting additional information or studies, either with this notice, or subsequently, if new information is required or substantial changes in the proposed action occur. The issuance of this Determination of Completeness shall not be construed to mean the project application, or any of its components, have been approved. ADV isoRy : THE NEXT STEP IN THE PROCESS REQUIRES THAT YOUR REQUEST BE FORWARDED TO THE CITY CO UNCIL. THE CITY COUNCIL SETS THE PUBLIC HEARING DATE FOR THE PLANNING COMMISSION RE VIEW BY RESOLUTION. YOUR ITEM IS TENTATIVELY SCHEDULED FOR THE APRIL 26, 2011 MEETING. THE COUNCIL GENERALLY APPROVES THE CONSENT AGENDA WITHOUT DISCUSSION, AND THEREFORE IT IS NOT NECESSARY FOR YOU TO ATTEND THIS MEETING, UNLESS YOU WISH TO. YOU WILL BE NOTIFIED ONCE THE PUBLIC HEARING DATE IS SET. THE PUBLIC HEARING IS TENTATIVELY SCHEDULED FOR MAY 26. 2011 WITH THE PLANNING COMMISSION. IF YOU HAVE ANY +QUESTIONS REGARDING THIS NOTICE PLEASE CONTACT THE STAFF PERSON LISTED ABOVE. Notice of Public Hearing City of Spokane Valley Planning Commission HEARING DATE: May 26, 2011 beginning at 6:00 p.m. HEARING LOCATION: Spokane Valley City Council Chambers, City Hall, 11707 East Sprague Avenue, Suite 101, Spokane Valley, WA 99206. REVIEW AUTHORITY: Planning Commission STAFF CONTACT: Micki Harnois, Associate Planner, (509) 720 -5332, or mhamois@spokanevalley.org APPLICATION/DESCRIPTION OF PROPOSAL: STV- 01 -11— Request to vacate approximately 83 feet in length by 30 feet of width of dedicated unimproved right of way for Eastern Road, located approximately 330 feet west of the intersection of 1 St Avenue and Dyer Road. LOCATION OF PROPOSAL: Located between Parcel Number 35242.9004 and state right -of -way to the west and Parcel Number 35242.0408 to the east, further located in the NW quarter of Section 24, Township 25 North, Range 43 East, Willamette Meridian, Spokane County, Washington. PROPERTY OWNERS: Spokane Valley Fire Department, 10319 East Sprague Avenue_, Spokane Valley, WA 99206; Washington State Department of Transportation, 2824 North Mayfair Sreet, Spokane, WA 99207 APPLICANT: Spokane Valley Fire Department ENVIRONMENTAL DETERMINATION: The proposal is categorically exempt pursuant to WAC 197 -11 -800 and Section 21.20.040 (Categorical Exemptions) of the City of Spokane Valley Municipal Code from environmental review under the provisions of the State Environmental Policy Act (SEPA). APPROVAL CRITERIA: Section 22.140 (Street Vacations) of the City of Spokane Valley Municipal Code (SVMC); Title 21 (Environmental Controls) of the City of Spokane Valley Municipal Code; the 2009 Spokane Valley Street Standards; the 2008 Spokane Regional Stormwater Manual; and the Spokane Regional Health District regulations. HEARING PROCESS: The Planning Commission holds the public hearing to receive comments and forwards a recommendation to the City Council for an ordinance adoption. STAFF REPORT AND INSPECTION OF FILE: A staff report will be available for inspection seven (7) calendar days before the hearing. The staff report and application file may be inspected at the Community Development Department Permit Center, located at the City of Spokane Valley City Hall, Suite B -3, 11703 East Sprague Avenue, between 8:00 am and 5:00 pm, Monday- Friday, excluding holidays_ Copies of documents will be made available at a reasonable cost. Send written comments to the City of Spokane Valley Department of Community Development, 11707 East Sprague Avenue, Spokane Valley, WA 99206 Attn: Micki Harnois, File No. STV -01 -1 L NOTICE: Individuals planning to attend the meeting, who require special assistance to accommodate physical, hearing, or other impairments, may contact the City Clerk at (509) 921 -1000 so that arrangements may be made_ Carrie Koudelka Deputy City Clerk April 8, 2011 Ms. Micki Harnois City of Spokane Valley 11707 E. Sprague Ave.; Suite 106 Spokane Valley, WA 99206 Re: Eastern Road Vacation Request (STV- 01 -11) Dear Ms. Harnois: -',haulcm RECEIVED ;09-324 r000 APR 1 2 2011 SPOKANE VALLEY COMMUNITY DEVELOPMENT Thank you for the opportunity to review the above requested vacation of Eastern Road (parcel numbers 35242.9004 and 35242.0408). In reviewing this request the Washington State Department of Transportation ( WSDOT) has determined that we do not need additional right of way in this area. Consequently, we waive our interest in having one half of the Eastern Road right of way revert back to WSDOT. This would allow the full Eastern Road right of way to revert to Spokane Valley Fire Department. The waiving of our interest in this vacation is done with the understanding that we will not incur any fees associated with this roadway vacation. If this vacation is approved, please include in the ordinance language that the State of Washington has waived its right to receive one half of the vacated street. We also request that a copy of the ordinance be forwarded to WSDOT showing that the fee ownership for both sides of Eastern Road was transferred to Spokane Valley Fire Department. If you should have any questions on this matter please do not hesitate to contact me at (509) 324 -6020. Sincere Mike Fruc ', P.E. Assistant Regional Administrator for Development cc: Larry Rider, Spokane Valley Fire Scott Kuhta, City of Spokane Valley Tim Golden, WSDOT Real Estate Charlene Kay, WSDOT Planning Project File Secretary of 1 a a'r .portaiion April 8, 2011 Ms. Micki Harnois City of Spokane Valley 11707 E. Sprague Ave.; Suite 106 Spokane Valley, WA 99206 Re: Eastern Road Vacation Request (STV- 01 -11) Dear Ms. Harnois: -',haulcm RECEIVED ;09-324 r000 APR 1 2 2011 SPOKANE VALLEY COMMUNITY DEVELOPMENT Thank you for the opportunity to review the above requested vacation of Eastern Road (parcel numbers 35242.9004 and 35242.0408). In reviewing this request the Washington State Department of Transportation ( WSDOT) has determined that we do not need additional right of way in this area. Consequently, we waive our interest in having one half of the Eastern Road right of way revert back to WSDOT. This would allow the full Eastern Road right of way to revert to Spokane Valley Fire Department. The waiving of our interest in this vacation is done with the understanding that we will not incur any fees associated with this roadway vacation. If this vacation is approved, please include in the ordinance language that the State of Washington has waived its right to receive one half of the vacated street. We also request that a copy of the ordinance be forwarded to WSDOT showing that the fee ownership for both sides of Eastern Road was transferred to Spokane Valley Fire Department. If you should have any questions on this matter please do not hesitate to contact me at (509) 324 -6020. Sincere Mike Fruc ', P.E. Assistant Regional Administrator for Development cc: Larry Rider, Spokane Valley Fire Scott Kuhta, City of Spokane Valley Tim Golden, WSDOT Real Estate Charlene Kay, WSDOT Planning Project File Micky Harnpla From: Eliason, .belle [Joelie.Ellason @gwest.comj Sent: Monday, May 23, 2011 2:41 PM To: Planning Commission; Mick! Harnois Subject: STV -01 -11 Street Vacation of a Portion of E=astern Rd and First Ave Micky, i reviewed the Spokane Valley Planning Commission Agenda for May 26 regarding 5TV- 01 -11. I would like to notify you and the planning commission that Qwest has a conduit structure In the area to be vacated. I did not receive a notice of this vacation, but I did see a comment in the staff report under Findings, section 6.c. "Telephone /Fiber Optics; No concerns noted." I would recommend this section be updated, especially since our duct structure may interfere with any new construction. Thank you, Joeii.e Eiiason Senior Design Engineer 904 N. Columbus St. Spokane, WA 992o2 Ph: 509-455 - 2889 Fax: 509 - 455 -210 Jo elie. Eliason@ tiwest, com Please consider the enviroarinent beeore printing this e- jaaall. NO electrons were harmed In the creation of this e-mail, Some were extremely Inconvenienced. Page 1 of 1 From: Neil Kersten Sent: Thursday, May 26, 20118:10 AM To: Mick! Harnois Subject: Ist Avenue and E=astern at the Fire Station Please leave 50 feet of ROW to the north of the intersection for turnaround of vehicles and equipment. Thanks, Neil Kersten, AIA, NCARB Public Works Director Spokane Valley, WA 99206 509- 720 -5000 0,— CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 14, 2008 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation AGENDA ITEM TITLE: Sprague Avenue: One -Way vs. Two -Way GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Discussion of the above issue. See attached RCA's dated June 29, 2010 and July 27, 2010 for detailed information. OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGET /FINANCIAL IMPACTS: STAFF CONTACT: Mike Jackson, Cary Driskell, Neil Kersten ATTACHMENTS RCA's from June 29, 2010 & July 27, 2010 JUNE 29, 2010 Meeting Materials CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 29, 2010 City Manager Sign -off: Item: Check all that apply:- ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information Z admin. report ❑ pending legislation AGENDA ITEM TITLE: Ballot Measure — One -Way vs Two -Way — Sprague Appleway GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: At the regular Council meeting on June 8` 2010, Councilmember Grafos introduced the concept of placing the issue of one -way versus two -way traffic around the couplet and U -City on the General Election Ballot in November. Mayor Towey and Deputy Mayor Schimmels also expressed interest in this concept. Pursuant to this, City Clerk Chris Bainbridge has contacted Mike McLaughlin, Spokane County Elections Manager, and has determined the following: The cost to place this matter on the November ballot is approximately $10,000 to $15,000. The cost to place the measure on a special ballot (with no other ballot measures) would be approximately $100,000. The November ballot so far does not include any bond issue, but it does include a Fire Department LID levy lift. The deadline to file a resolution for the November 2n General Election is August 10, 2010. The deadline to file a resolution for the February 8, 2011 election is December 25, 2010. Current Action Taken: On Thursday, June 13, 2010, Acting City Manager Mike Jackson and City Attorney Mike Connelly met with Mike Ormsbsy, Bond Attorney with K & L Gates to discuss the proposed measure. Mr. Ormsby felt the deadline of filing a resolution with Spokane County by August 10 is achievable and should have a draft ballot measure for the City to review in the near future. Public Works: Department has expressed concern over the budget numbers provided by Gladding Jackson for the Sprague Appleway conversion. The costs previously provided are planning level estimates only. Public Works recommends the preparation of engineering level cost estimates and will proceed with developing those estimates. If Council decides not to move forward with the ballot measure, Public Works can discontinue work on this project. Public Works will provide the engineering estimates for the transportation portion only. The landscaping, sidewalk and other improvements were prepared by Gladding Jackson and we will rely on them for an update on their costs, Issues to Resolve: The questions for City Council at this time include: 1) Define the scope of conversion of one -way or two -way i.e. from University to Argonne, or to include the entire couplet. 2) Does City Council wish to pursue the streetscape improvements? 3) Does the Council wish to include a funding measure i.e. a bond issue with the transportation improvements? Schedule: An administrative report to the City Council to discuss this information and other issues as desired by Council has been scheduled for June 29, 2010. Additional discussions can occur on July 6 and July 13, 2010, as needed. First reading of an ordinance authorizing the ballot measure and related funding July 22, 2040. Second reading proposed ordinance authorizing the ballot measure and related funding July 27, 2010. A resolution requesting that Spokane County place this Matter on the ballot July 27, 2010. OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGET /FINANCIAL IMPACTS: STAFF CONTACT: Mike Jackson ATTACHMENTS: JULY 27, 2010 MEETING MATERIALS CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 27, 2010 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation AGENDA ITEM TITLE: Potential Ballot Measure (One -Way vs. Two -Way Sprague) GOVERNING LEGISLATION: Spokane Valley Comprehensive Plan, RCW 36.70A, RCW 39.50 PREVIOUS COUNCIL ACTION TAKEN: Discussion on this issue at the June 29 council meeting. BACKGROUND: This RCA will cover five areas related to the discussion on a potential ballot measure for the one -way versus two -way conversion of Sprague and Appleway Avenues: 1) Cost estimate to convert Sprague Avenue and Appleway Avenue between Argonne Road and University Road from one -way to two -way 2) Cost to develop an engineering level estimate to convert that portion of Sprague Avenue and Appleway Avenue from one -way to two -way between Thierman Road and Argonne Road 3) Overview of the federal funds available for the Sprague /Appleway corridor 4) What the ballot measure could include 5) Minutes from the previous council meetings in which the discussion was held, and a decision was made, on which portions of the Sprague /Appleway corridor would remain one -way, two -way, or converted from one -way to two -way. 1) COST ESTIMATE — SPRAGUE /APPLEWAY CONVERSION Public Works staff completed a planning level cost estimate to convert the existing one -way streets of Sprague and Appleway Avenues between Argonne Road to University Road, to two way streets. The total estimate is $1.34 million and includes the following issues and assumptions: ➢ All work to be completed between existing curbs; no widening or narrowing of roadway, additional lanes, parking or streetscape improvements as proposed and shown in the approved Sprague & Appleway Subarea Plan ➢ Includes ADA improvements to intersection curb ramps ➢ Includes design and construction inspection /administration work ➢ Traffic modeling to determine intersection level of service (LOS) with the proposed configuration has not been completed. The estimated cost for this effort is approximately $75,000 and would take an estimated 3 months to complete. ➢ Road resurfacing and stormwater system upgrade work not included ➢ Revisions to existing concrete driveway approaches to meet new ADA standards not included Since these roadways are 10+ years old and beginning to deteriorate, it would be prudent to consider resurfacing these roadways prior to making the striping and signal changes. Stormwater upgrades would also be advisable as was done last year on the Sprague Avenue Resurfacing Project from University to Evergreen. The estimated cost of doing this resurfacing and stormwater work would be an additional $1.4 million ($2.7 million total for the conversion and resurfacing combined). 2) COST ESTIMATE FOR CONVERTING SPRAGUE /APPLEWAY - THIERMAN ROAD TO ARGONNE ROAD The estimated cost to develop a planning -level engineering cost estimate for the conversion of Sprague Avenue and Appleway Avenue from one -way to two -way between Thierman Road and Argonne Road is $150,000. This cost includes the following: ➢ The hiring of a traffic engineering consultant (no staff available for this effort) ➢ Work with SRTC and the new version of the regional traffic demand model to develop future traffic volumes for Sprague /Appleway conversions ➢ Coordinate with, and get approval from, WSDOT for any changes proposed at, and west of Thierman Road ➢ Synchro or VISSIM traffic modeling of all intersection's level of service (LOS) in this segment to ensure acceptable operations ➢ Developing planning -level engineering cost estimate 3) FEDERAL FUNDING AVAILABILITY At the June 29 council meeting, staff briefly mentioned the availability of $4.2 million in federal funding for the Sprague /Appleway corridor. Additional clarification on the availability and use of these funds is provided below. ➢ $4.2M originally for the extension of Appleway Avenue east of University was approved by the SRTC Board in March, 2006. ➢ It may be possible to use these funds for other projects in the corridor provided: • A plan exists showing how all improvements within the Sprague /Appleway corridor fit together in the operation of the overall transportation network (currently the SARP provides this) • The federal environmental process (NEPA) on the extension of Appleway Ave is complete. This would include the development and approval of an Environmental Assessment (EA) or a Documented Categorical Exclusion (DCE) • FHWA approves of the project using these funds • SRTC Board approves the project using these funds • The project is included in the Regional MTP and TIP ➢ Federal funds currently are not available ➢ Without a new federal six -year Transportation Bill, it is unknown at this time how much federal funding will come to the Spokane Region and when. 4) BALLOT MEASURE - Following the June 29th City council meeting, staff suspended work on a draft ballot measure. However the work provided by bond counsel is provided as an example of a ballot measure. The actual language of a ballot measure would be determined by city council and formally adopted by ordinance. Attached is a copy of a sample ordinance which would authorize the issuance of bonds and approve the ballot language as well as other documents necessary to complete the bond offering. 5) PREVIOUS COUNCIL MINUTES — The City Clerk has researched past minutes and has provided the attached for council review. OPTIONS: Discussion only RECOMMENDED ACTION OR MOTION: Discussion only BUDGET /FINANCIAL IMPACTS: STAFF CONTACT: Mike Jackson, Steve Worley ATTACHMENTS: Example Ballot Measure; Excerpts from Council Minutes; Exhibits of two - way conversion I _ I I I I I 1 I I I ------ -- - - i - ._- _ - - 'RAGUE o ---------------- Ro _ ._ .. _ - --------------------- - - - - -- - - -- ----- - - - - -- -- I loops, new conduit and wire and configure i. New striping to include crosswalks, traffic , w islands. Retrofit Tomes. Install bullnose rd delineators. �\ \ � R i One new signal pole. Remove one _ signal pole. New loops, new conduit and J- boxes, rewire and configure intersection. New striping to include stop bars, crosswalks, f traffic arrows. New islands. Retrofit r _ ° I truncated domes. Install bullnose - markers and delineators.; I 1 - - - -- \� -------- -- - - - - -- \ t -_ I � l One new sional Dole. Cut new DRAFT ADVANCE AGENDA For Planning Discussion Purposes Only as of June 8, 2011; 10:45 a.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings June 21, 2011, Confirmed no Meeting, (AWC Conference, Spokane, Wa) June 28, 2011, Formal Meeting Format, 6:00 p.m. [due date Mon, June 201 Proclamation: Parks & Recreation Month 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. First Reading Proposed Ordinance re STV 01 -11 Street Vacation — Micki Harnois (15 minutes) 3. Proposed Resolution Adopting 2012 -2017 TIP — Steve Worley (10 minutes) 4. Motion Consideration: Bid award Broadway Ave Safety Project 40063 — Steve Worley (15 minutes) 5. Motion Consideration: Bid award Indiana Sullivan Concrete Inter. Project #0113 — Steve Worley (15 minutes) 6. Motion Consideration: Airway Heights Plan Review Renewal — MaryKate McGee (10 minutes) 7. Admin Report: Development Agreement CPA 02 -11 Camp Plan Amendment — Karen Kendall (20 minutes) 8. Info Only: (a) Dept Reports; (b) Graffiti Laws and Policies [ *estimated meeting: 90 minutes] July 5, 2011, Study Session Format, 6:00 p.m. [due date Mon, June 271 1. Proposed 2013 TIB Project List — Steve Worley (15 minutes) 2. SVMC 22.110 Sign Regulations; 22.70 Fencing, Screening & Landscaping — Scott Kuhta (60 minutes) 3. Advance Agenda — Mayor Towey (5 minutes) [ *estimated meeting: 80 minutes] July 12, 2011, Formal Meeting Format, 6:00 p.m. [due date Tues, July 51 1. PUBLIC HEARING: CPA 02 -11 Development Agreement Comp Plan Amendment — K. Kendall (45 min) 2. Consent Agenda (claims, payroll, minutes) (5 minutes) 3. Second Reading Proposed Ordinance re STV 01 -11 Street Vacation — Micki Harnois (15 minutes) [ *estimated meeting: 65 minutes] July 19, 2011, Study Session Format, 6:00 p.m. [due date Mon, July 11] 1. Bike & Pedestrian Master Program (BPMP) —Mike Basinger (15 minutes) 2. Proposed 2013 TIB Project Applications — Steve Worley (15 minutes) 3. Shoreline Goals and Policies — Lori Barlow (60 minutes) [ *estimated meeting: 90 minutes] July 26, 2011, Formal Meeting Format, 6:00 p.m. [due date Mon, July 181 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. First Reading Proposed Ordinance for CPA 02 -11 — Karen Kendall (20 minutes) 3. Admin Report: Revenues & Expenditures for Preliminary 2012 Budget — Mike Jackson (30 minutes) 4. Info Only: Dept Reports [ *estimated meeting: 55 minutes] August 2, 2011, Study Session Format Confirmed no meeting: (National Night Out) Draft Advance Agenda 6/9/2011 11:07:09 AM Page 1 of 3 August 9, 2011, Formal Meeting Format, 6:00 p.m. [due date Tues, Aug 11 1. PUBLIC HEARING: 2012 Revenues & Property Taxes (15 minutes) 2. Consent Agenda (claims, payroll, minutes) (5 minutes) 3. Second Reading Proposed Ordinance CPA 02 -11- Karen Kendall (15 minutes) 4. First Reading Proposed Ordinance, BPMP — Mike Basinger (15 minutes) 5. Motion Consideration: Approval of Development Agreement, CPA 02 -11— Karen Kendall (10 minutes) 6. Motion Consideration: Approval of Proposed 2013 TIB Project List — Steve Worley (10 minutes) 7. Admin Report: Review of ordinance that levies 2012 property tax — Finance (15 minutes) 8. Admin Report: Review Ordinance to Confirm Tax Levy — Finance (15 minutes) 90 City Manager's Presentation of Preliminary 2012 Budget - City Manager (30 minutes) [ *estimated meeting: 130 minutes] August 16, 2011, Study Session Format, 6:00 p.m. [due date Mon, Aug 81 1. Outside Agency Presentations — Finance ( -60 minutes) [ *estimated meeting: minutes] August 23, 2011, Formal Meeting Format, 6:00 p.m. [due date Mon, Aug 151 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Second Reading Proposed Ordinance, BPMP — Mike Basinger (10 minutes) 3. Motion Consideration: Set 2012 Budget Hearings for Sept 13 and Sept 27 — Finance Director(10 minutes) 4. Info Only: Dept Reports [ *estimated meeting: minutes] August 30, 2011, Study Session Format, 6:00 p.m. [due date Mon, Aug 221 1. Advance Agenda — Mayor Towey (5 minutes) [ *estimated meeting: minutes] Wed, August 31, 2011, conrirmed Joint Council and County Commissioners Meeting, 9:00 a.m. — Noon, Spokane County Fairgrounds, Bay 4. Tentative agenda topics TBA. September 6, 2011, Study Session Format, 6:00 p.m. 1. Advance Agenda — Mayor Towey September 13. 2011. Formal Meeting Format. 6:00 D.M. 1. Public Hearing: 2012 Budget — Finance Director 2. Consent Agenda (claims, payroll, minutes) 3. First Reading Proposed Ordinance, 2012 budget Property Tax 4. First Reading Proposed Ordinance 2012 budget, tax confirmation September 20, 2011, Study Session Format, 6:00 p.m. 1. Advance Agenda — Mayor Towey 2. Fee Resolution Review —Finance [due date Mon, Aug 291 (5 minutes) [ *estimated meeting: minutes] [due date Mon, Sept 51 (10 minutes) (5 minutes) (15 minutes) (15 minutes) [ *estimated meeting: 45 minutes] [due date Mon, Sept 121 (5 minutes) (15 minutes) [ *estimated meeting: minutes] Draft Advance Agenda 6/9/2011 11:07:09 AM Page 2 of 3 September 27, 2011, Formal Meetine Format, 6:00 p.m. 1. Public Hearing: 2012 Budget — Finance Director 2. Consent Agenda (claims, payroll, minutes) 3. Second Reading Proposed Ordinance, 2012 budget Property Tax 4. Second Reading Proposed Ordinance 2012 budget, tax confirmation 5. First Reading Proposed Ordinance Adopting 2012 Budget 6. Info Only: Dept Reports October 4, 2011, Study Session Format, 6:00 p.m. 1. Advance Agenda — Mayor Towey [due date Mon, Sept 191 (10 minutes) (5 minutes) (15 minutes) (15 minutes) (15 minutes) [ *estimated meeting: 60 minutes] [due date Mon, Sept 26 (5 minutes) [ *estimated meeting: minutes] October 11, 2011, Formal Meeting Format, 6:00 p.m. [due date Mon, Oct 31 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Second Reading Proposed Ordinance Adopting 2012 Budget (15 minutes) 3. Proposed Resolution Amending Fee Resolution for 2012 — Finance (20 minutes) [ *estimated meeting: minutes] OTHER PENDING AND /OR UPCOMING ISSUES /MEETINGS: Bidding Contracts (SVMC 3. — bidding exceptions) Budget amendments (2011) Centennial Trail Agreement Clean Air Agency City Sign Plan Commute Trip Reduction Program Renewal East Gateway Monument Structure Economic Development Governance Manual (resolution) Update Investment Accounts (includes monthly report) Liberty Lake City Sign Lodging Tax Funding for 2012 (Oct 2011) Milwaukee Right -of -way Mission Ave Design (Mission & Long ped. crossing) Monument (Veterans') Sign Old Mission Ave Trail Access Parking/Paving Options (for driveways, etc.) Pavement Management Program Update Prosecution Services Public Input Process for Capital Projects Railroad Quiet Zone Shoreline Master Program, Chapter 1 Sidewalks Signage (1 -90) Site Selector Update Solid Waste Amended Interlocal Speed Limits Sprague Appleway Corridor Environ.Assessment WIRA, Water Protection Commitment, Public Educ. *time for public or council comments not included Draft Advance Agenda 6/9/2011 11:07:09 AM Page 3 of 3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 14, 2011 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ® information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Low Cost Internet GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: Approval of Comcast franchise December 1, 2009 BACKGROUND: As part of the merger between Comcast and NBC, the FCC required Comcast to follow through with their plan to provide low -cost internet services to low- income families. The Internet Essentials program offers the Economy Service (1.5 MBPS download) to families with children participating in the National School Lunch Program for a cost of $9.95 /month. OPTIONS: N/A RECOMMENDED ACTION OR MOTION: N/A BUDGET /FINANCIAL IMPACTS: N/A STAFF CONTACT: Morgan Koudelka, Senior Administrative Analyst ATTACHMENTS: Comcast PowerPoint. 5/26/2011 ccomcasts Introduction Internet i t Helping low income families get connected to the Internet SCHOOL DISTRICTS 5/26/201 Conquering the digital divide The Broadband adoption challenge is more than 3x greater than the broadband access challenge U.S. broadband home 6s% access &adoption -_ _ Nan - adoption mte i3� %i m____ - Half of non - adopters don't believe it's relevant to their lives Adoption rates by 87% annual household Income Income 43M 523 l 0% 20% 40% 60% 80% 100% Source: John B. Horrigan, Broodbandpdoptlon and Use in Americo, OBI Working PoperSeries No. 1, Federal Cam municationsCom mission (Feb. 2010), available atv w v.broadband.gov 3 B arriers to adoption FCC survey identified three major barriers that keep non - adopters from getting broadband • Some 24% are related to the cost of service. Cost ° 15% point to the monthly service cost. • 9% say they do not want the financial commitment, 315% • For 10% of non - adopters, the cost of a computer is the primary barrier. Digital - - -- -- ° They are uncomfortable using computers and those who Literacy do are "worried about all the bad things that can happen Cit if [they] use the Internet" 2;2% Internet Essentials was designed by Comcast - - - - -- --- - - - - -- with the FCC to address • Don't think digital content delivered is compelling enough all three to justify getting broadband service. Relevance Many do not view broadband as a means to access 19% content they find important or necessary. ° Others seem satisfied with offline alternatives. These non - adopters say, the Internet is a "waste oftime." Source: John H. Harrigan, aroodbondAdoption and Use in Americo, OBI Working Poperseries No.1, Federal Communications Commission (Feb. 2010), available at vnvw.broadband.gov 4 2 5/26/2011 Introducing Comcast Internet Essentials One of the first programs of its type to directly confront the digital divide by providing affordable access to quality home Internet service, a discount - priced computer and training to low income families For $9.95 per month *, participating families receive: ° XFINITY Internet Economy Service (currently L5 Mbps download) • Option to purchase a computer for under $150* ° Access to online, in print and classroom digital literacy training • There are no modem rental charges, no deposit or activation fees Credit check is not required ° As XFINITY Internet customers, participants gain other benefits at no extra charge, including NortonTM Security Suite, a $160 value NOTE: Internet Essentials Is the commercial name for Comcast Broadband Opportunity Program Plus applicable taxes Eligibility and availability: Potential long -term benefits Comcast will accept new participants for at least three years, through the end of the 2013 - 14 school year • Is located where Comcast offers Internet service; Has at least one child receiving free school lunches through the National School Lunch Program (NSLP); • Has not subscribed to Comcast Internet service within the last 90 days; and • Does not have an overdue Comcast bill or unreturned equipment 0 5/26/2011 Scope of opportunity: Potential reach of Internet Essentials Within Comcast's footprint some 6.6 million students are receiving NSLP free lunches 43 State ftards 4,400 Public Schaal Districts 33,000 Public Schools 6,600,000 Pupils rewhtlag NS1P free lunch SPOKANE SCHOOL DISTRICT - NSLP Free Lunch Studentir 30,9$8 WEST VALLEY SCHOOL DISTRICT - ° NUP Fset lunch Students: 1,277 CENTP61 VALLEY SCHOOL DISTRICT - • NSLP Free Lunch StudenW 2,605 EAST VALLEY SCHOOL IMS1AICT - • RUP Free Lunch studeMS: 1,371 MEAD SCHOOL DISTRICT - • NSLP Free lunch SludenU: 1,312 Source: Based on data from National Center for Education Statistics, 2008-09 School Year 7 Internet Essentials: How It Wor School districts include Internet Essentials Insert In NSLP mailing Awareness Dissemination e� Awarersess bmli Schad districts & thraurh school wmmurutyttroups di Teets, __ pr vlda cammunitY groups Intormation to +rl Knvemment polentW partk:ipanis V enrofrment Verification Derivery & Participant installation Education Potential Applicants` Corncast reps partlrlpanrs dommentatkM is actuate arca4ms Participants ntquesr service and - :verified by an -- > and particlpants - -3 pankr gate in trre reulve enrollment ittdrnera'e¢t pick up instaltation or vlrtuat framing appt"tkin ' g4(nl0wa79r kits and Computers G Enhance your families' tutum with the power of eflordsble Internet Introducing Intemet Eesentlale sRSa Ara o. to WM NAng rrolna I.ncn. reaavmg hoe 5ctioN ce,mas B huo ere Nslbn4 SchOq LrnM Rop2m Cell 577 XI( - • Ta st "tmemar to 55555 • 'Asit sn n sss&nd ca cn Ccomcclst, M 5/26/2011 (Benefits to communities Internet Essentials can help in several ways Provide low- income students opportunity to access the Internet at home Districts] Schools Enable teachers to use online resources and tools to expand the flow of information and personalize learning opportunities for students • Serve as an added incentive for parents to enroll children in NSLP ° Reduce barriers to improved school performance through access to Students online tools and resources such as books, encyclopedias, tutorials and much more • Allow parents to become more engaged with their children's education Families Reduce perceived barrier a mo ng Africa n-American and Hispanic households* • They are more likely to say that a lack of home broadband access is a "major disadvantage" `Source: Pew Center, Home Broadband, August 2010 How can you get involved and provide this for your schools? 2. Include insert in NSLP enrollment mailing • Register on partner portal as of June 1, 2011 • Choose from one of two insert sizes to meet your needs 2. Notify your school Principals about the Internet Essentials insert 3. Equip Principals to respond to questions from teacher and parents Principals will be able to download materials from partner portal as of July 1, 2011 4. Promote Internet Essentials in your schools w/ Posters & Flyers S. Let us know what we're missing? For More Information Contact Terry Davis — Director Govemment Afralrs/Franchising Comcast— East Puget Sound Area 4020 Auburn Way North Aubum, WA 96002 Celli) 2531261 -1586 Desk#2531288 -7496 Fax#2531288 -7500 E -mail Address: Terry_Davis @cable.comcastcom 10 5 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 14, 2011 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ® information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Broadway Ave Safety — Park to Pines Project #0063 and Broadway Ave Resurfacing and Stormwater Improvement Project #0153 GOVERNING LEGISLATION: SVMC 3.35.10 — Contract Authority PREVIOUS COUNCIL ACTION TAKEN: (1) June 29, 2010 - motion to suspend the Broadway Ave Safety Project defeated; (2) June 29, 2010 - approval of the 2011 -2016 Six year TIP, which included the Broadway Avenue Safety Project — Park to Pines; (3) Project discussion at the May 11, 2010 Council Meeting; (4) April 12, 2011 and May 17, 2011— discussion on Broadway Ave Stormwater Improvements. BACKGROUND: In 2006, the City of Spokane Valley applied for a FY2008 grant from the Washington State Transportation Improvement Board (TIB) in the amount of $746,280 for improvements to Broadway Ave between Park Rd and Pines Rd. The project will restripe Broadway to a three -lane section with bike lanes. Additionally, sidewalks ramps will be upgraded for ADA compliance. Due to the deteriorating condition of Broadway Avenue between Park and Vista Roads, it was decided to resurface this section of roadway as part of the Broadway Ave Safety Project. Also, due to the poor performance of the existing drywells along Broadway Avenue between Park and Vista Roads, staff proposed to improve the stormwater system in this area. Council opted to pursue a retrofit of the existing drywells (accommodates a 10 -yr event) in lieu of replacing the drywell system with a pipe stormwater and swale system (accommodates a 100 -yr event). The project was advertised for bid on June 3, 2011 and bids are scheduled to be opened on June 27, 2011. Staff plans to return to Council's June 28, 2011 meeting to present bid tabulations to award the project to the lowest responsible bidder. OPTIONS: Info only RECOMMENDED ACTION OR MOTION: Info only. BUDGET /FINANCIAL IMPACTS: The Broadway Ave Safety Project is $932,850 and is being paid for with an 80% TIB grant. The Broadway Ave Resurfacing project budget is $392,000 and is being paid from the Street Fund. The Broadway Ave Stormwater Upgrades budget is $458,750 and is being paid from the Stormwater Fund. STAFF CONTACT: Neil Kersten, Public Works Director Steve Worley, Senior Capital Projects Engineer ATTACHMENTS: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 14, 2011 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ® information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Indiana /Sullivan Concrete Intersection Project #0113 GOVERNING LEGISLATION: SVMC 3.35.10 —Contract Authority PREVIOUS COUNCIL ACTION TAKEN: (1) Approval of STA Project Applications on 2/27/07; (2) Approval of STA Cooperative Grant Agreements on 12/9/08; (3) Adopted the 2011 -2016 Six Year TIP on 6/29/10; (4) Adopted the 2011 Budget on 10/12/10 which included this project; (5) Approved the Amended 2011 TIP on 3/29/11 BACKGROUND: The City of Spokane Valley received funding from the Spokane Transit Authority (STA) for replacing the existing rutted asphalt pavement at the intersection of Indiana Avenue and Sullivan Road with concrete pavement. The project will include the addition of a right -turn lane on the west leg of the intersection and the reconstruction of pedestrian ramps to meet Americans with Disabilities Act (ADA) requirements. Contract documents were prepared by City staff, advertised for bids on May 27, and scheduled to open bids on June 17, 2011. Staff will present the results of the bid and a recommended bid award at council's June 28, 2011 meeting. OPTIONS: Info Only RECOMMENDED ACTION OR MOTION: Info Only BUDGET /FINANCIAL IMPACTS: The current project estimate is $1,305,404. The STA grant will fund 79.5% of the project cost up to a maximum of $995,000. WSDOT has agreed to pay $100,000 towards the project since they own the right -of -way at this intersection. Hanson Industries has contributed $1,368 to this project. STAFF CONTACT: Steve M. Worley, PE — Senior Capital Projects Engineer Neil Kersten, AIA — Public Works Director ATTACHMENTS: