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2011, 07-12 Regular Meeting
AGENDA SPOKANE VALLEY CITY COUNCIL SPECIAL/REGULAR MEETING FORMAL MEETING FORMAT Tuesday,July 12,2011 6:00 p.m. Spokane Valley City Hall Council Chambers 11707 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER: INVOCATION: Pastor Manuel Denning of Fountain Ministries Church PLEDGE OF ALLEGIANCE: ROLL CALL: APPROVAL OF AGENDA: INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: COMMITTEE,BOARD,LIAISON SUMMARY REPORTS: MAYOR'S REPORT: PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.)When you come to the podium,please state your name and address for the record and limit remarks to three minutes. 1. PUBLIC HEARING: Comprehensive Plan Agreement CPA 02-11 Development Agreement (St.John Vianney)—Karen Kendall 2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a.Approval of Claim Vouchers totaling$2,144,129.86 b.Approval of Payroll for period ending June 30,2011: $390,343.68 c.Approval of Minutes of June 14,2011 Special Meeting,Council Retreat d.Approval of Minutes of June 14,2011 Formal Council Meeting NEW BUSINESS: 3. Second Reading Proposed Ordinance 11-012 for Street Vacation STV 01-11 —Micki Harnois [public comment] 4.Motion Consideration: 2011 Justice Assistance Grant—Morgan Koudelka [public comment] 5.Motion Consideration: Interlocal Agreement with Island County—MaryKate McGee [public comment] 6.Motion Consideration: Supplemental Agreement with DKS Associates—Steve Worley [public comment] 7.Motion Consideration: Ballot Measure, Sprague Avenue—Neil Kersten,Cary Driskell,Mike Jackson [public comment] PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.)When you come to the podium,please state your name and address for the record and limit remarks to three minutes. Council Agenda 07-12-2011 Regular Meeting Page 1 of 2 ADMINISTRATIVE REPORTS: 8.Advance Agenda—Mayor Towey INFORMATION ONLY 9. Indiana Speed Limit 10. Community Development Monthly Report EXECUTIVE SESSION n/a ADJOURNMENT General Meeting Schedule(meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. The Formal meeting formats are generally held the 2nd and 4th Tuesdays. Formal meeting have time allocated for general public comments as well as comments after each action item. The Study Session formats (the less formal meeting) are generally held the 1st 3rd and sometimes 5th Tuesdays. Study Session formats DO NOT have time allocated for general public comments; but if action items are included,comments are permitted after those specific action items. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 921-1000 as soon as possible so that arrangements may be made. Council Agenda 07-12-2011 Regular Meeting Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 12, 2011 City Manager Sign-off: Item: Check all that apply: n consent n old business n new business Fl public hearing n information n admin. report n pending legislation AGENDA ITEM TITLE: Public hearing to receive comment on the development agreement associated with Comprehensive Plan Amendment CPA-02-11. GOVERNING LEGISLATION: RCW 36.70A, RCW 36.70B.170-210 and SVMC 19.30.015 PREVIOUS COUNCIL ACTION TAKEN: On May 17, 2011, Council granted a 60-day extension for staff, applicant and Catholic Charities to finish preparing a development agreement and hold a public hearing associated with the proposed Comprehensive Plan Amendment (CPA-02-11). BACKGROUND: CPA-02-11 is a privately initiated 2011 Comprehensive Plan Amendment requesting to change the property from Low Density Residential (LDR) to Medium Density Residential (MDR) with a subsequent rezone from Single-family Residential District (R-3) to Multi-family Medium Density Residential District (MF-1) on parcel 45174.2102. The proposed project concept is for a 40 unit affordable senior housing complex on 2.7 acres, following a boundary line adjustment of parcels 45174.2102 and 45174.2103. The Planning Commission recommended denial on March 10, 2011. On April 12, 2011, the City Council agreed to continue consideration of CPA-02-11 for a period of 30 days, as part of the 2011 annual Comprehensive Plan Amendment process and proceed with preparing a development agreement. Catholic Charities and Ann Martin of Heylman Martin Architect (applicant) on behalf of St. John Vianney Catholic Parish worked with representatives of the neighborhood in preparing a draft development agreement. A neighborhood representative notified parties they no longer wished to participate in drafting the development agreement. Catholic Charities expressed its willingness to continue to work with the City and proceed forward with review and finalization of a development agreement. Staff made a request to Council on May 17, 2011 for a 60-day extension to continue review and finalize the proposed agreement and bring before City Council for a public hearing. In the past 60 days, staff has coordinated with the owner and applicant regarding a proposed development agreement for Parcels 45174.2102 and 45174.2103 in association with the applicant's proposal to change Parcel 45174.2102 from Low Density Residential (LDR) to Medium Density Residential (MDR) with a subsequent rezone from R-3 to MF-1. Parcel 45174.2103 is already zoned MF-1. Catholic Charities, Ann Martin and staff are in agreement with the proposed development agreement. Staff presented an administrative report to Council on June 28, 2011 regarding the proposed development agreement. Council was presented with conceptual drawings representing the proposed building with relation to the neighborhood and consistency with the draft development agreement. Council was seeking clarity regarding the reason for pursuing the Comprehensive Plan Amendment as the drawings represent the proposed building located on the southerly parcel (45174.2103), which, as previously mentioned, is already zoned MF-1 and is not a part of the property being proposed for amendment. The applicant is seeking higher density on parcel 45174.2102 through a Comprehensive Plan Amendment to meet the density requirements for the proposed 40 unit affordable senior housing located on parcel 45174.2103. The proposal is to adjust the two parcels to obtain a minimum of 2.7 acres to meet the density requirements of the MF-1 zoning in association with residential density bonus. ANALYSIS: The proposed Comprehensive Plan amendment is being reviewed with the original applicant's proposal on Parcel 45174.2102, in association with a development agreement on Parcels 45174.2102 and 45174.2103 to allow restrictions to be placed on the proposed amendment minimizing the impacts of future development by providing a transition to the adjacent low density residential designation on the north, east and west of the proposed amendment. The intent of the development agreement is to apply more restrictive regulations on specific properties, which are in addition to the required standards adopted in the City's Municipal Code. The required standards include parking, landscaping, lighting, road dedication, frontage improvements and site drainage. The proposed restrictions agreed upon concerning the Comprehensive Plan Amendment (CPA- 02-11) are as follows; 1. The project shall abide by HUD Section 202 Affordable Housing Regulations, and must remain affordable senior housing for the entire period set forth in Section 2 below. 2. In addition to the 40 years mandated by current HUD 202 regulations, the Developer agrees to maintain the project as affordable senior housing, and only affordable senior housing for an additional 35 years after the expiration of the HUD 202 mandated time line, giving a total promise of 75 years for the project to remain affordable housing for seniors. 3. The number of units shall not exceed 40. 4. The building will have a well formed "base" and "top" element. The building base will provide form and definition to the neighborhood at a pedestrian-scale. The building's top will contribute to a distinctive skyline and overall massing that compliments the neighborhood. 5. Height massing elements shall be used to create a well formed base and top such as a cornice, canopy, shaped parapet, or facade offset to add visual interest and appropriately define the building. 6. Length massing elements shall be used to ensure that the horizontal appearance of the facade of the building is not excessively long in comparison with housing in the neighborhood. These length massing treatments can be achieved by facade offsets, pilaster/piers, or notches. 7. The project architects will design the building with base treatments on all visible sides of the building. The base element should be created at a height between 9 inches and 6 feet. 8. The facade composition facing Walnut Road and undeveloped Valleyway Avenue shall contain at least 20%, but no more than 80%, glazing in order to provide daylight into tenant space and a sense of openness to the residing neighborhood. Overall wall composition for side and rear walls does not have a minimum glazing requirement. 9. The main entrance will contribute to the neighborhood and pedestrian realm, building entrances shall be prominent and easy to identify. The main entrance shall be easily visible and recognizable, and shall be architecturally treated in a manner consistent with the building style and neighborhood. 10. Secondary entrances, such as side or rear building entries shall not be more architecturally prominent or larger than the front entry. 11. Loading and service entries shall not face primary streets when a secondary street, alley, or parking lot entrance location is possible. All service entrances and associated loading docks and storage areas shall be located to the side or rear of the building, and shall not face Walnut Street and proposed Valleyway Avenue. 12. The roof shall match the principle building in terms of style, detailing and materials. The roof shall be consistent with the overall character of the neighborhood. 13. All building mechanical equipment located on roofs shall be screened from view. 14. The developer will bring the roof height below the 40 feet height allowed in the MF- 1 zone, as well as providing single-story portions of the facility to the east and to the south. The goal of the project design is to incorporate residential scale and finish construction materials such as a brick veneer exterior or wood siding. Materials and design elements shall be consistent with the context of the surrounding neighborhood. 15. Developer will invite at least one neighborhood representative or resident to sit on the future housing project's "resident council." 16. Developer will preserve mature trees on the property and within the public right-of- way abutting said property as set forth on Exhibit A attached herein. Removal of any trees, not determined diseased or hazardous, shall be replaced with a minimum of a four inch caliper tree and shown on the proposed landscape plan. OPTIONS: Advance to motion consideration; or continue public hearing; or take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: Consensus to move forward on August 9, 2011 for a motion consideration for development agreement associated with CPA-02-11. BUDGET/FINANCIAL IMPACTS: None. STAFF CONTACT: Karen Kendall—Assistant Planner ATTACHMENTS: (1) Draft Development Agreement with Exhibit A (2) Pictures of diseased trees (3) Parking Analysis prepared by Applicant (Heylman Martin Architects) (4) Conceptual Perspectives prepared by Applicant (Heylman Martin Architects) rn crtkane� CITYHALL@SPOICANF`% Department of Community Development Planning Division City Council Public Hearing July 12, 2011 Development Agreement in association with CPA-02-11 CITYHALL@S POKANF'; SO r, ne Department of Community Development Plannin g Division Comprehensive Plan Amendmen ➢ Change the omprehensive Plan from LDR to MDf on Parcel 45174.2102; and Change the oniriy Irvm R-3 to MF-1 ^M Parcel 45174.2102; and stiokane CITYHALL@SPOKANF Department of Community Development Planning Division PL AlriwawolMWjfirik,, Development Agreement for Parcels 45174.2102 and 45174.2103 rn crtkane� 411 CITYHALL@SPOICANF`% Department of Community Development Planning Division T'�vu.el,%we • Study Session with Planning Commission = February 10, 201 1 • Public Hearing with Planning Commission = February 24, 201 1 • Continued Public Hearing = March 10, 201 1 Administrative Report with City Council = April 12, 201 1 Directed staff to prepare a development agreement and revisit in 30 days. Administrative Report with City Council = May 10, 201 1 Staff requested an additional 60 day extension in preparing the development agreement. • Motion Consideration = May 17, 201 1 Council granted up to 60 days for staff to complete the draft development agreement and hold a public hearing. 60 day deadline is July 16, 2011 . Administrative Report = June 28, 201 1 Public Hearing on Development Agreement = July 12, 201 1 rn crt��� 1 CITYHALL@SPOICANF`% Department of Community Development Planning Division Existing Development Standard SVMC Titles 19-24 Landscaping/Screening and Site Drainage Parking Lighting Height, Setbacks and Proposed Use Conceptua by HM Architects Road Dedication and Frontage Improvements CITYHALLD?SPOKANF'; SO r, ne Department of Community Development Plannin g Division Pr s of Development Agreement ■ Follow HUD Section 202 Affordable Housing Regulations; 2. Remain affordable senior housing for 75 years; 3. Not exceed 40 dwelling units; 4. Architectural elements; Building height will be less than 40 feet and provide single-story portions on the east and south; 6. Neighborhood representative or resident to sit on future housing project's " Resident Council"; and Tree Preservation. CITYHALLa�SPOICANF S Department of Community Development "pvkane Va11 Planning Division Pro-poseot Development Agreement Architectural Elements Base Element Conceptual Drawing by HM Architects rn crt��� CITYHALL@SPOICANF`% Department of Community Development Planning Division Pro-poseot Development Agreement Architectural Elements L - • Conceptual Drawing by HM Architects rn rt \ea% CITYHALL@SPOICANF`% Department of Community Development Planning Division Proposed Development Agreement Tree Preservation } Key NM: Norway Map14 RF, Red Fir B_ Beath O F: Doug Flr CE: ChInasa Elm E: Elm B I R; Birch or Birch family LOC: Loowll H: Hawthorn SP Sorur4 1 1 1 1 1 1 1 J I I I I 1 1 1 1 1 1 1 1 1 1 1 I *' Diawd I f i g '1$t Note: PJ mea;Arem note Crols de approx.tree caliper 13.0uND:AiRl .22 —1 ..�� i iM4 ---- lti'M14 . '�i I- Croup V-Tr NO; 3 Fra.lS�r Ni- t `10^ L"F A"EA, rivix t„e>°G o{•1 Fitc4 #4$ I eV- 501'--0" r. 70r-0'1 rn crtkane� CITYHALL@SPOICANF`% Department of Community Development Planning Division DRAFT DEVELOPMENT AGREEMENT This Development Agreement ("Agreement") is entered into by and between St. John Vianney Church ("Developer"), a Washington Non Profit corporation, having offices at 501 North Walnut Road, Spokane Valley, and the City of Spokane Valley ("City"), a municipal corporation of the State of Washington, hereinafter jointly referred to as "Parties": RECITALS: 1. Developer owns property located in Spokane Valley, Washington more specifically described as: Opportunity Plat Three of Lot 1 Block 1. 5260 feet of North 525 feet except the east 20 feet of Parcel number 45174.2102. Northwest quarter of the southeast quarter of Section 17, Township 25 N, Range 44 E,Willamette Meridian, Spokane County,WA. 2. The Developer has proposed to amend the Spokane Valley Comprehensive Plan (the "Comprehensive Plan") and Official Zoning Map as part of the annual Comprehensive Plan amendment process occurring in 2011, by changing the classification of the property from Single Family Residential to Multifamily Residential to allow the construction of 40 units of affordable housing for seniors on approximately 2.7 acres of land. A boundary line adjustment between Parcels #45174.2102 and#45174.2103 will be required. 3. To integrate the Project into the neighborhood and provide for a compatible development, the Project shall be constructed according to the laws and regulations DRAFT governing land use in the City of Spokane Valley and the additional conditions agreed to by the Developer and set forth below. 4. Development Agreements are specifically authorized by RCW 36.70B.170-210 and Section 19.30.050 of the Spokane Valley Municipal Code (SVMC) as a proper exercise of the city's police power to include standards that apply to and vest the development, use and mitigation. The development standards in such agreements include residential densities, building sizes, mitigation measures, conditions, maximum height, setbacks, drainage and other land use matters. 5. The parties agree that the conditions set forth below are intended to mitigate specific direct impacts resulting from the re-zoning and re-classification of the Property. 6. A public hearing has been held before the City Council, and the City Council finds pursuant to Ordinance No. that the project conforms to the Comprehensive Plan. Notice for the above-mentioned hearing will be provided in a manner consistent with city ordinances. 7. This agreement is consistent with the Comprehensive Plan and applicable development regulations. AGREEMENT NOW THEREFORE, in consideration of the mutual promises set forth herein, the City and the Developer stipulate and agree to the following: I. DEFINITIONS For all purposes of this Agreement, except as otherwise expressly provided or unless the context otherwise requires: 1.1 "City"means the City of Spokane Valley. 1.2 "Developer" means St. John Vianney Catholic Church or their successors or assigns, partners or joint ventures including any participating contractor. 1.3 "Project" means the affordable senior housing complex to be located at 501 North Walnut Road, Spokane Valley, WA, on the campus of the St. John Vianney Catholic Church. 1.4 "Property"means the property described in Recital 1 above. 1.5 "Subsequent Project Approvals" means all Project approvals required by law or City policy after approval of this Agreement to construct the Project including, but -2- DRAFT not limited to, zoning changes, clearing and grading permits, Boundary Line Adjustment (BLA), Preliminary and Final Subdivision approval, building permits and occupancy permits. II. DEVELOPMENT OF THE PROPERTY 2.1 Compliance with Existing Rules and Regulations. This Agreement shall not relieve Developer from Developer's obligations to comply with rules and regulations applicable to the Property and Development and use of the same, and to secure such authorizations and permits as may be imposed as a condition of any work being performed on the Property. 2.2 Developer Covenants and Agreements. In addition to the requirements set forth in paragraph 2.1 above, Developer further covenants and agrees to the following: 2.2.1 The project shall abide by HUD Section 202 Affordable Housing Regulations, and must remain affordable senior housing for the entire period set forth in Section(2.2.2)below. 2.2.2 In addition to the forty years mandated by current HUD 202 regulations, the Developer agrees to maintain the project as affordable senior housing, and only affordable senior housing for an additional 35 years after the expiration of the HUD 202 mandated time line, giving a total promise of 75 years for the project to remain affordable housing for seniors. 2.2.3 The number of units shall not exceed 40. 2.2.4 The building will have a well formed "base" and "top" element. The building base will provide form and definition to the neighborhood at a pedestrian-scale. The building's top will contribute to a distinctive skyline and overall massing that compliments the neighborhood. 2.2.5 Height massing elements shall be used to create a well formed base and top such as a cornice, canopy, shaped parapet, or facade offset to add visual interest and appropriately define the building. 2.2.6 Length massing elements shall be used to ensure that the horizontal appearance of the facade of the building is not excessively long in comparison with housing in the neighborhood. These length massing treatments can be achieved by facade offsets, pilaster/piers, or notches. 2.2.7 The project architects will design the building with base treatments on all visible sides of the building. The base element should be created at a height between nine (9) inches and six (6) feet. -3- DRAFT 2.2.8 The facade composition facing Walnut Road and undeveloped Valleyway Avenue walls shall contain at least twenty percent (20%), but no more than eighty percent (80%), glazing in order to provide daylight into tenant space and a sense of openness to the residing neighborhood. Overall wall composition for Side and Rear walls does not have a minimum glazing requirement. 2.2.9 The main entrance will contribute to the neighborhood and pedestrian realm, building entrances shall be prominent and easy to identify. The main entrance shall be easily visible and recognizable, and shall be architecturally treated in a manner consistent with the building style and neighborhood. 2.2.10 Secondary entrances, such as side or rear building entries shall not be more architecturally prominent or larger than the front entry. 2.2.11 Loading and service entries shall not face primary streets when a secondary street, alley, or parking lot entrance location is possible. All service entrances and associated loading docks and storage areas shall be located to the side or rear of the building, and shall not face Walnut Street and proposed Valleyway Avenue. 2.2.12 The roof shall match the principle building in terms of style, detailing and materials. The roof shall be consistent with the overall character of the neighborhood. 2.2.13 All building mechanical equipment located on roofs shall be screened from view. 2.2.14 The developer will bring the roof height below the 40 feet height allowed in the MF-1 zone, as well as providing single-story portions of the facility to the east and to the south. The goal of the project design is to incorporate residential scale and finish construction materials such as, a brick veneer exterior or wood siding. Materials and design elements shall be consistent with the context of the surrounding neighborhood. 2.2.15 Developer will invite at least one neighborhood representative or resident to sit on the future housing project's "resident council." 2.2.16 Developer will preserve mature trees on the property and within the public right-of-way abutting said property as set forth on Exhibit A attached herein. Removal of any trees, not determined diseased or hazardous, shall be replaced with a minimum of a four inch caliper tree as shown on the proposed landscape plan. -4- DRAFT III. MISCELLANEOUS 3.1 Commencement Date. This agreement shall not be effective until the above- described Boundary Line Adjustment has been approved by the City of Spokane Valley and recorded with the Spokane County Auditor. This Agreement shall commence on the date that it is fully executed by the Developer and the City following consideration and approval of the same by the City Council of the City of Spokane Valley (the "Commencement Date") and is recorded with the Spokane County Auditor. In the event of any appeal by a third party of the City's approval of this Agreement, the Commencement Date shall be automatically extended to the date that any such appeal is dismissed or a final judgment is entered by the Court. 3.2 Indemnification and Hold Harmless Agreement. Developer agrees to defend, hold harmless and indemnify the City from and against any and all liability, damages, costs, or expenses to Developer, including attorney's fees, arising from Developer undertaking any construction activities during such appeal, from any delay resulting from such an appeal or from a finding that the agreement in part or in whole is unlawful. 3.3 Conditions Shall Run With the Land. All of the provisions, agreements, rights, powers, standards, terms, covenants and obligations contained in this Agreement shall be binding upon the parties and their respective heirs, devisees, administrators, representatives, lessees, and all other persons acquiring the Property, or any portion thereof, or any interest therein, whether by operation of law or in any manner whatsoever, and shall inure to the benefit of the parties and their respective heirs. All of the provisions of this Agreement shall be enforceable as equitable servitudes and constitute covenants running with the land pursuant to applicable law. Each covenant to do or refrain from doing some act on the Property hereunder, (a) is for the benefit of such properties and is a burden upon the Property, (b) runs with the Property, and (c) is binding upon each successive owner during its ownership of Property or any portion thereof, and each person having any interest therein derived in any manner through any owner of the property or any portion thereof, and shall benefit such party and the Property hereunder, and each other person succeeding to an interest in such Property. 3.4 Notices. All notices under this Agreement shall be in writing and shall be effective when personally delivered 48 hours after deposit in the United States mail first class, as registered or certified mail, postage prepaid, return receipt requested, to the following representatives of the parties at the addresses indicated below: To Developer: Fr. Joe Bell Pastor, St. John Vianney Catholic Church 503 North Walnut Road Spokane Valley,WA 99206 -5- DRAFT To City: Community Development Director City of Spokane Valley 11707 East Sprague Avenue, Suite 106 Spokane Valley,WA 99206 And to: Office of the City Attorney City of Spokane Valley 11707 East Sprague Avenue, Suite 103 Spokane Valley, WA 99206 Either party may change its address by giving notice in writing to the other party. 3.5 Entire Agreement. This Agreement is complete and sets forth and contains the entire understanding and agreement of the parties, and there are no oral or written representations, understandings or ancillary covenants, undertakings or agreements which are not contained or expressly referred to herein. No testimony or evidence of any such representations, understandings or covenants shall be admissible in any proceeding of any kind or nature to interpret or determine the terms or conditions of this Agreement. 3.6 Amendments. This Agreement may only be amended in writing signed by the City and the Developer. Conditions of development imposed by the City Council of the City of Spokane Valley, after public hearing on this matter, shall not be altered without appropriate notice and public hearing. 3.7 Recordation of Agreement. This Agreement and any amendment or termination to it shall be recorded with the Spokane County Auditor. 3.8 Severability. If any term, provision, covenant or condition of this Agreement shall be determined invalid, void or unenforceable by a court of competent jurisdiction, the remainder of this Agreement shall not be affected thereby to the extent such remaining provisions are not rendered impractical to perform taking into consideration the purposes of this Agreement or that the rights and obligations of the parties have been materially altered or abridged. 3.9 Interpretation and Governing Law. This Agreement and any dispute arising hereunder shall be governed and interpreted in accordance with the laws of the State of Washington. Any action for enforcement of the Agreement shall be brought in a court of competent jurisdiction in Spokane County, Washington or as otherwise provided by statute. 3.10 Assignment. The parties acknowledge that Development of the Project likely will involve sale, conveyance or assignment of all or portions of the Property from St. John Vianney Catholic Church to Catholic Charities Spokane, and agree to the -6- DRAFT assignment of this agreement to that party. Any such assignment shall be recorded with the Spokane County Auditor. 3.11 No Third Party Beneficiary. This Agreement is made and entered into for the sole protection and benefit of the parties. No other person shall have any right of action based upon any provision of this Agreement. 3.12 Further Actions and Instruments. Each of the parties shall cooperate with and provide reasonable assistance to the other to the extent contemplated hereunder in the performance of all obligations under this Agreement and the satisfaction of the conditions of this Agreement. Upon the request of either party at any time, the other party shall promptly execute,with acknowledgement of affidavit if reasonably required, and file or record such required instruments and writings and take any actions as may be reasonably necessary under the terms of this Agreement to carry out the intent and to fulfill the provisions of this Agreement or to evidence or consummate the transactions contemplated by this Agreement. 3.13 Voluntary Agreement. The Parties hereby represent and acknowledge that this Agreement is given and executed voluntarily and is not based upon any representation by any of the Parties to another Party as to the merits, legal liability, or value of any claims of the Parties or any matters related thereto. 3.14 Reservation of Authority. Pursuant to RCW 36.70B.170 the city reserves the authority to impose new or different regulations to the extent required by a serious threat to public health and safety. 3.15 Authority. The undersigned covenant and represent that they are fully authorized to enter into and execute this Agreement. This Agreement is executed by the Parties as set forth below. CITY OF SPOKANE VALLEY: By: Date: City Manager ATTEST: By: Date: City Clerk Approved as to form: By: Date: City Attorney -7- DRAFT DEVELOPER: By: Date: Robert J. McCann Executive Director, Catholic Charities of Spokane By: Date: Pastor St. John Vianney Catholic Church By: Date: Rev. Joe Bell NOTARY PUBLIC PAGE HERE -8- EXISTING PARCEL. BOUNDAR 1— 9 cn 4141. n." auE.CONM 3) 19" * phoi-0 6rotf, -17." Dig. Aritp‘,6rdve 7114ILA, • 'v Photos 44S) Double 96•1° 12.001... VALLEYWAY DEAD END "-• 25' 66 4 Nit‘ ■•=4. 116 ■ 7 .._.7 ,....4 , tk: .2_4" Oleo's d ZOO" 5P 60"SP &pup R. (3) 4e-coo" (1)4;5ot-sect * (pv,41-c, 6,) 140'-0" Key NM: Norway Maple RF: Red Fir B: Beech DF: Doug Fir CE: Chinese Elm E: Elm BIR: Birch or Birch family LOC: Locust H: Hawthorn SP: Spruce ift: Diseased Note: All measurements denote approx.tree caliper 10" 437/1140_16L lurwp.tf;+I let) °IP" R.F 72? nis O" c,E. (phit, ) :,',60"),114) E 501-0" EXHIBIT EXISTING TREE INVENTORY PARCEL. 45174.2103 1- z 9 0 0 C m 111 -P.0 Or m &G,"a or G.E. SITE PLAN SCALE:1' NORTFI 1(1) MArOniirdP. I Jvne I ST.JOHN VIANNEY SCHOOL 9 -63 0 EXISTING PARCEL BOUNDARY PROPOSED ENTRY VALLEYINAY DEAD END C?z/ 1400 10-0" 5011-0" EXHIBIT A.1 REMOVAL / REPLACEMENT OF TREES FOR PROPOSED 40 UNIT SENIOR HOUSING PROJECT 6 1- z 0 0 0 0 P 17, SITE PLAN SCALE: =SO-a' lilt4 Aro . 10 \Junel( 711 rn 0 m rn 47J NORTH RECEIVED fin HEYLMAN JUN 2 1 2011 MARTIN SPOKANE VALLEY ARCHITECTS DEPARTMENT OF Pit.(509)838-2707 Fax(509)838-2785 -00fellaS[iN}T`F D VFIOPPRF<i12 N. 101 Stevens St. Spokane,WA 99201 www.heylmarunartinarch.com PARKING ANALYSIS FOR REQUIRED PARKING(PER SVMC) ST.JOHN VIANNEY CHURCH,PARISH CENTER, SCHOOL AND FUTURE SENIOR HOUSING PROJECT Please note: All references to Chapter 22.50 SVMC refer to `Off-Street Parking and Loading Standards.' Beginning with the Church and the Parish Offices Building: Required parking(Chapter 22.50 SVMC)for St. John Vianney Church, which is classified as an Auditoria'occupancy: 1 car pack per 150 sq. ft. of building. Current Church building is 17,400 SF,therefore, 17,400/150= 116 parking stalls req'd. Parish offices are classified as an `office'occupancy: 1 car park per 250 sq. ft. of bldg. Current Parish offices are 2,800 SF, therefore 2,800/250— 15 parking stalls req'd. 116 parking stalls required for Church +15 parking stalls required for Parish Offices 131 parking stalls required for Church and Parish Offices. Moving to the School and the School Auditoriuin: Required parking(Chapter 22.50 SVMC)for the school at St.John Vianney falls under the occupancy of`School(K--7)'which states the required parking is 2 car park spaces per classroom and 1 car park space per 2 employees. Therefore, 11 classrooms in the St. JV school =22 required parking stalls. 27 Faculty/Staff=+14 required parking stalls. 36 parking stalls required for School. Next, the gym at the school: Required parking(Chapter 22.50 SVMC)for the gymnasium at the school falls under the occupancy of Auditoria'which states required parking is 1 car park space per 150 sq. ft. Therefore, estimated gym SF=6,172 SF/150= 41 required parking stalls for Gym. In summary: 36 parking stalls required for School +41 parking stalls required for School Gym 77 parking spaces required for School and Gym Summary for this page: 131 spaces req'd for Church + Parish Offices + 77 spaces required for School + Gym 208 parking stalls required for existing Church, Offices, School & Gym Next,reference is made to SVMC Table 22.50-1,which speaks to Shared Use Allowances. In the above-referenced Table 22.50-1,the General Land Use Classification would be `Religious Institution. ' The Table tells us that in the most conservative approach to the Shared Use Allowance,which would be Weekdays 7:00 am—6:00 pm,when the school is fully functioning,twenty-five percent of the school's required parking can be counted as shared,or in other words, deducted from the total required parking requirement for Church+Parish Offices+ School+School Gymnasium. Therefore: 208 spaces required minus 19 spaces designated as Shared Use Allowance = 189 stalls required. We have physically counted 233 parking stalls existing today. They are in the church parking lot and the school parking lots. 233 existing stalls - (189) required stalls 44 spare parking stalls. In summary: 189 stalls required for existing uses. 233 existing stalls. 44 spare stalls. Required parking spaces for proposed 40-unit Senior Housing Development. Per SVMC Table 22.50-2,the proposed Senior Housing Development falls within the occupancy of`Multifamily Dwellings. ' Studio units and 1 bedroom units require 1 parking space per dwelling unit,plus 5%of total dwelling units for guests. Therefore, 1 parking space per dwelling unit=40 parking spaces required. Add 5%of 40 total units= 2 additional units for guests 42 total parking stalls req'd for 40 unit Senior Housing Project In summary: 189 parking stalls required for existing uses +42 parking stalls required for future Senior Housing 231 parking stalls required for entire St. JV campus 233 parking stalls have been inventoried that currently exist. FINAL CONCLUSION: TWO EXTRA PARKING STALLS EXIST WITH CURRENT PLAN. NO ADDITIONAL STALLS REQUIRED. * PLEASE NOTICE THAT THE TWO-STORY PROPOSED DESIGN FOR THE PROJECT INCORPORATES ONE-STORY SECTIONS OF THE BUILDING BORDERING WALNUT RD. AND VALLEYWAY AVE. THE PROPOSED PROJECT PROVIDES A SIZEABLE OPENING TO AN INTERIOR COURTYARD, THEREBY PROVIDING TRANSPARENCY INTO THE PROJECT FOR NEIGHBORING RESIDENCES. ALL NEIGHBORING RESIDENCES ARE PORTRAYED ACCURATELY AND TO SCALE. .-13 RECEIVED JUN 1 2011 SPOKANE VALLEY DEPARTMENT OF COMMUNITY ITY D EVE LOPM EN` CONCEPTUAL PERSPECTIVE OF A PROPOSED 40-UNIT SENIOR HOUSING PROJECT ST. JOHN VIANNEY PARRISH NEIGHBORHOOD VIEW LOOKING NORTHWEST RECEIVED JUN 2 1 2011 SPOKANE VALLEY DEPARTMENT OF COMMUNITY DEVELOPMENT fe det- f 4), CONCEPTUAL PERSPECTIVE OF A PROPOSED 40-UNIT SENIOR HOUSING PROJECT ST. JOHN VIANNEY PARRISH STREET VIEW LOOKING NORTH ST. JOHN VIANNEY SCHOOL CHURCH RECEIVED JUN 2 2011 SFDKANE VALLEY DEPARTMENT OF lT ST. JOHN VIA fi� Y DEVELOPMENT . PRELIMINARY MASSING MODEL CONCEPTUAL SKETCHES CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 07-12-2011 City Manager Sign-off: Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST DATE VOUCHER NUMBERS: TOTAL AMOUNT 06/24/2011 23140-23141 $45,797.91 06/24/2011 23I42-23194; 617110129 $307,726.23 06/24/2011 23195 $6,728.92 06/28/2011 23196-23198 $11,155,53 06/30/2011 23199-23200 $130.11 06/30/2011 23201-23230 $152,85336 07/01/2011 23231-23268; 630110041 $1,616,356.40 07/05/2011 5251-5277 $3,381.00 GRAND TOTAL $2,144,129.86 RECOMMENDED ACTION OR MOTION: Approve claims for vouchers as listed above. BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: Mark Calhoun, Finance Director ATTACHMENTS Voucher Lists vchlist 06/24/2011 9:07:54AM Voucher List Page: 1 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23140 6/24/2011 001606 BANNER BANK 0618 001.011.000 JUNE 2011: 0618 403.40 0638 001.011.000 JUNE 2011:0638 30.00 4064 001,058.055 JUNE 2011:4064 1,305.56 4375 001.011,000 JUNE 2011:4375 393.40 4458 001.011.000 JUNE 2011:4458 1,994.38 4474 001.058.057 JUNE 2011:4474 495.02 4720 001.032.000 JUNE 2011:4720 1,096.12 8861 001.076.301 JUNE 2011: 8861 1,663.19 Total : 7,381.07 23141 6/24/2011 000193 NORTHWEST CHRISTIAN SCHOOL INC JULY 2011 001.090.000 CITY HALL RENT 38,416.84 Total : 38,416.84 2 Vouchers for bank code: apbank Bank total : 45,797.91 2 Vouchers in this report Total vouchers: 45,797.91 1,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Page: 1 vchlist 06/24/2011 8:49:19AM Voucher List Spokane Valley Page: 1 Bank code: apbank Voucher Date Vendor Invoice 23142 6/24/2011 000921 ATO Z RENTALS 23143 23144 23145 23146 23147 6/24/2011 000648 ABADAN 6/24/2011 6/24/2011 6/24/2011 6/24/2011 001081 ALSCO 002631 AUTO-ADDITIONS, INC 000173 BINGAMAN,GREG 000168 BLACK BOX NETWORK SVC 23148 6/24/2011 000904 BRANCH, CAROLBELLE 23149 6/24/2011 000796 BUDINGER&ASSOC INC 23150 6/24/2011 002562 CD'A METALS 23151 6/24/2011 000101 CDW-G 23152 6/24/2011 000863 CENTURY WEST ENG CORP 65484-1 157034 157049 157725 SLP0979063 IN0002675 CELL ALLOWANCE SPO-14723 CELL ALLOWANCE H11093-1 M11062-1 335205 335841 XMF2499 232289 Fund/Dept 101.042.000 303.303.112 303.303.063 101.042.133 001.090.000 001.016.000 001.018.014 001.090.000 001.018.013 101.042.153 303.303.112 101.042.000 101.042.000 001.090.000 303.303063 Description/Account Amount EQUIPMENT RENTAL:PW Total : PLANS&SPECS: INDIANA AVE EXi PLANS&SPECS: BROADWAY AVE PLANS&SPECS: SPRAGUE AVE Total : FLOOR MATS:CITY HALL LIGHTBARS FOR SVPD Total : Total 2ND QUARTER CELL ALLOWANCE: Total : SERVICE CALL Total : 2ND QUARTER CELL ALLOWANCE: Total 0153-GEOTEC EVAL SW INIFILTRI GEOTECH SVCS FOR PROJECT#0 Total : SUPPLIES:PW SUPPLIES:PW Total : COMPUTER FOR MULTIMEDIA POD Total : 10-011 DESIGN ROW CIP 0063 Total : 401.76 401.76 477.19 672.74 269.75 1,419.68 33.22 33.22 10,932.61 10,932.61 135.00 135,00 204.91 204.91 135.00 135.00 5,754.74 6,531.63 12,286.37 23.20 29.23 52.43 1,367.55 1,367.55 3,795.42 3,795.42 Page: 1 vchlist 06/24/2011 8:49:19AM Voucher List Spokane Valley Page: 2 Bank code: Voucher 23153 23154 23155 23156 23157 23158 apbank Date Vendor 6/24/2011 000508 CONOCOPHILLIPS FLEET 6/24/2011 001717 DAVIS,JENNIFER 6/24/2011 000912 DEX MEDIA WEST 6/24/2011 002385 DKS ASSOCIATES 6/24/2011 002507 FASTENERS, INC 6/24/2011 001447 FREE PRESS PUBLISHING INC 23159 6/24/2011 000609 GENDRONS CO 23160 6/24/2011 001009 GOTHMANN,WILLIAM 23161 6/24/2011 002235 GRAFOS, DEAN Invoice 26209929 EXPENSES JUNE 2011 MAY 2011 0047809 S3066127.001 36317 36319 36347 36350 36351 36352 36391 36392 36393 36394 36395 1248 CELL ALLOWANCE CELL ALLOWANCE Fund/Dept 001.058.057 001.058.057 001.076.305 001.076.304 001.090.000 101.042000 303.303113 001.032.000 001.013.000 001.058.056 001.058.056 001.058.056 001.013.000 001.013.000 001.058.056 001.058.056 001.058.056 Description/Account MAY2011: FLEET FUEL BILL WASPTTRAINING:J.DAVIS Total: Total : ADVERTISING: CP ADVERTISING:SENIOR CENTER Total : SPOKANE VALLEY BICYCLE MASTE Total: SUPPLES:PW LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total : Total: 402.402.000 SUPPLIES:STORMWATER 001.011.000 2ND QUARTER CELL ALLOWANCE: Total: 001.011.000 2ND QUARTER CELL ALLOWANCE: Total : Total: Amount 2,78326 2,783.26 342.14 342.14 194.70 38.10 232.80 6,728.92 6,728.92 9.50 9.50 102.40 85.00 30.40 80.75 98.60 102.85 25.00 25.00 58.65 73.10 79.90 761.65 36.79 36.79 135.00 135.00 135.00 135.00 Page: 2 vchlist 06/24/2011 8:49:19AM Voucher List Spokane Valley Page: 3 Bank code: apbank Voucher Date Vendor Invoice _23162 6/24/2011 000007 GRAINGER 23163 6/24/2011 002271 GRASSEL, BRENDA 23164 6/24/2011 002682 HAFNER, CHARLES 23165 6/24/2011 002538 HYDRAULICS PLUS, INC 23166 6/24/2011 000265 JACKSON,MIKE 23167 23168 23169 23170 23171 23172 6/24/2011 000275 KERSTEN, NEIL 6/24/2011 000472 LAWTON PRINTING 861093094 9553529562 9554851437 9557201762 9558038700 CELL ALLOWANCE CELL ALLOWANCE 13650 CELL ALLOWANCE July 2011 CELL ALLOWANCE 90016294 6/24/2011 001035 NETWORK DESIGN&MANAGEMENT 19953 19996 6/24/2011 000239 NORTHWEST BUSINESS STAMP INC_ 84226 6/24/2011 001604 PACIFIC NW PAPER 6/24/2011 002424 PITNEY BOWES GLOBAL 122898 1428301-JN11 Fund/Dept 101.042.000 101.042.000 101.042.000 101.042.000 402.402.000 001.011.000 001.011.000 101.042.000 001.013.000 001.013.000 001.032.000 001.090.000 001.090.000 001.090.000 Description/Account SMALL TOOLS&EQUIPMENT: PW SMALL TOOLS&EQUIPMENT: PW SMALL TOOLS&EQUIPMENT: PW SMALL TOOLS&EQUIPMENT: PW SMALL TOOLS&EQUIPMENT:PW Total: 2ND QUARTER CELL ALLOWANCE: Total : 2ND QUARTER CELL ALLOWANCE: Total: SHOP MAINT SUPPLIES Total : 2ND QUARTER CELL ALLOWANCE: MONTHLY AUTO ALLOWANCE Total: 2ND QUARTER CELL ALLOWANCE: Total : CHAMBER DIRECTORY AD Total: MEMORY FOR SERVERS MAY 2011:SYSTEM MAINTENANCE Total : 001.018.016 PICTURE BVADGES SETUP 001.090.000 COPY PAPER 001.090.000 JUNE 2011: POSTAGE METER RENT 275.00 Total: Total : Amount 167.57 52.69 30.53 27.78 102.29 380.86 135.00 135.00 66.75 66.75 950.00 950.00 135.00 300.00 435.00 135.00 135.00 1,375.00 1,375.00 698.33 13,990.00 14,688.33 193.49 193.49 1,459.84 1,459.84 Page: 3 vchlist 06/24/2011 8:49:19AM Voucher List Page: 4 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23172 6/24/2011 002424 002424 PITNEY BOWES GLOBAL (Continued) Total : 275.00 23173 612412011 000029 PITNEY BOWES INC 48447288 001.090.000 POSTAGE REFILL 5,000.00 Total: 5,000.00 23174 6/24/2011 000041 PROTHMAN COMPANY 2011-2998 001.013.000 CITY ATTORNEY SEARCH 2,015.17 Total : 2,015.17 23175 6/24/2011 000019 PURRFECT LOGOS, [NC. 27657 001.058.056 SIGN:CD 16.25 Total : 16.25 23176 6/24/2011 002288 SARGENT ENGINEERS INC. 27157 101.042.000 BRIDGE AND STRUCTURAL CONSL 687,60 27158 101.042.000 BRIDGE AND STRUCTURAL CONSL 4,048.84 Total : 4,736.44 23177 6/24/2011 000064 SCHIMMELS, GARY CELL ALLOWANCE 001.011.000 2ND QUARTER CELL ALLOWANCE: 135.00 Total : 135.00 23178 6/24/2011 000994 SIMPSON ENGINEERS, INC. 15726 402.402,000 SURVEY TOPGRAPHY SERVICES:; 15,830.00 Total : 15,830.00 23179 6/24/2011 001892 SKILLINGS CONNOLLY INC 7269 101.042,153 BROADWAY RIGHT OF WAYACQUI 696.50 7270 001.032.000 RIGHT-OF-WAY POLICIES&PROCE 7,412.50 Total : 8,109.00 23180 6/24/2011 000172 SPOKANE CO ENGINEER VLY1105 101.042,000 COUNTY SERVICES 27,916.72 Total : 27,916.72 23181 6/24/2011 000090 SPOKANE CO INFO SYSTEMS 50306994 001.018.013 COUNTY IT SUPPORT 16,377.12 Total : 16,377.12 23182 6/24/2011 000001 SPOKANE CO TREASURER 11002129 101,042.000 CONSTRUCITON INSPECTION:SPF 211.60 51500710 402A02.000 MAY 2011:WORK CREW 6,374.70 Total : 6,586.30 23183 6/24/2011 000862 SPOKANE ROCK PRODUCTS, INC. Pay App#2 303.303.112 INDIANA AVE.EXTENSION CN CON 150,017.49 Total : 150,017.49 Page: 4 vchlist 06/24/2011 8:49:19AM Voucher List Spokane Valley Page: 5 Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account 23184 6/24/2011 000093 SPOKESMAN-REVIEW 23185 6/24/2011 000065 STAPLES ADVANTAGE 23186 6/24/2011 000419 SUMMIT LAW GROUP 23187 6/24/2011 000335 TIRE-RAMA 23188 6/24/2011 002254 TOWEY,TOM 23189 6/24/2011 002576 TUNE TALES MUSIC, INC 23190 6/24/2011 001464 TW TELECOM 23191 6/24/2011 000337 UPS 23192 6/24/2011 002185 URS CORPORATION 23193 6/24/2011 000140 WALTS MAILING SERVICE 263043 303.303.113 ADVERTISEMENT: PW 3155560791 3155560792 3155560793 3155560795 3155560799 3155560801 3155560803 3155560804 3155560805 3155560806 3155560807 51710 8080011458 CELL ALLOWANCE MAY 2011 04259889 0000Y3F950241 4708487 28872 001.011,000 001.058.055 001.058.055 001.018.014 001.032.000 001.058.055 001.058.055 001.058.055 001.032.000 001.058.055 001.058.055 Total: OFFICE SUPPLIES:COUNCIL OFFICE SUPPLIES:CD OFFICE SUPPLIES:CD OFFICE SUPPLIES:FINANCE OFFICE SUPPLIES: PW OFFICE SUPPLIES: CD OFFICE SUPPLIES: CD OFFICE SUPPLIES:CD OFFICE SUPPLIES: PW OFFICE SUPPLIES:CD OFFICE SUPPLIESL CD Total : 001.018.016 PROFESSIONAL SERVICE:GENER, Total: 101.042.000 35517D:OIL CHANGE 001.011.000 2ND QUARTER CELL ALLOWANCE: Total : 001.076.301 INSTRUCTOR PAYMENT:MUSIC CL Total: 001.076.305 INTERNET/DATA LINES/PHONE LINI Total : 001.011.000 SHIPPING CHARGES:OPS&ADM!! Total: 001.058.056 PROFESSIONAL SVCS:SHORELINI Total : 303.303.112 INDIANA EXT DOOR HANGER PRIN Total : Amount 303.41 303.41 129.55 126.16 17.39 109.86 39.78 128.54 132.35 16.02 51.50 238.68 118.39 1,108.22 1,900.00 1,900.00 48.24 48.24 135.00 135.00 422.40 422.40 1,272.26 1,272.26 43.11 43.11 1,400.00 1,400.00 16.31 Page: 5 vchlist 06/24/2011 8:49:19AM Voucher List Page: 6 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23193 6/24/2011 000140 000140 WALT'S MAILING SERVICE (Continued) Total: 16.31 23194 6/24/2011 002651 WOODARD,ARNE CELL ALLOWANCE 001.011.000 2ND QUARTER CELL ALLOWANCE: 129.00 EXPENSES 001.011.000 MILEAGE REIMBURSEMENT:A.WC 65.33 Total: 194.33 617110129 6/17/2011 002244 AOT PUBLIC SAFETY CORPORATION SPKVLY-18 001.016.000 CRY WOLF CHARGES:MAY 2011 2,120.18 Total : 2,120.18 54 Vouchers for bank code: apbank Bank total : 307,726.23 54 Vouchers in this report Total vouchers : 307,726.23 1,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Page: 6 vchlist 06/24/2011 3:04:37PM Voucher List Page: 1 Spokane Valley Bank code: apbank Voucher Date Vendor hwoice Fund/Dept Description/Account Amount 23195 6/24/2011 002385 DKS ASSOCIATES 1 Vouchers for bank code : apbank 1 Vouchers in this report 1,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that am authorized to authenticate and certify said claim, Finance Director Date Mayor Date Council Member Date 0047809 001.058.140 ENG&PLANNING SVCS FOR BPMF 6,728.92 Total : 6,728.92 Bank total : 6,728.92 Total vouchers: 6,728.92 Page: 1 vchlist 06/28/2011 1:47:49PM Voucher List Spokane Valley Page: 1 Bank code: apbank Voucher Date Vendor Invoice 23196 6/28/2011 000683 DAVID EVANS&ASSOCIATES 23197 6/28/2011 002467 QWICK KURB, INC. 23198 6/28/2011 001911 THE GLOVER MANSION 3 Vouchers for bank code: apbank 3 Vouchers in this report 1,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date 303788 303788 103149(Reprint) 1 Cater919 Fund/Dept Description/Account Amount 2011 TRAFFIC ENGINEERING SERI, 3,863.50 2011 TRAFFIC ENGINEERING SERI, 6,073.75 Total : 9,937.25 SUPPLIES:CHECK LOST IN MAIL 778.28 Total : 778.28 001.018.016 WELLNESS PROGRAM ACTIVITY 440.00 101.042.000 303.303.113 101.042.000 Total : 440.00 Bank total : 11,155.53 Total vouchers : 11,155.53 Page: 1 apRepChk Replaced Checks Listing 6/30/2011 11:47:24AM Spokane Valley Page: 1 Bank: apbank Account: /014030605 Orig check Date Voided Check amt EFT Paid to Repl check Date Reason 16088 12/5/2008 6/30/2011 22.50 No CRAIG ALDWORTH 23199 6/30/2011 Other 17606 6/17/2009 6/30/2011 107.61 No CRAIG ALDWORTH 23200 6/30/2011 Other Bank total: 130.11 Checks total: 130.11 Page: 1 vchlist 06/30/2011 2:28:34PM Voucher List Page: 1 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23201 6/30/2011 000150 ALLIED FIRE&SECURITY SVC1045133 001.016.000 REPLACED CARD READER AFTER 346.88 Total: 346.88 23202 6/30/2011 000030 AVISTA May 2011 001.076.300 UTILITIES: PARKS MASTER AVISTP 8,638.39 May 2011 101.042.000 UTILITIES: PW MASTER AVISTA 23,48022 Total: 32,118.61 23203 6/30/2011 001606 BANNER BANK 4474 001.018.014 MAY 2011:4474 525.00 Total: 525.00 23204 6/30/2011 001662 BLUE DOOR THEATRE June 2011 001.076.301 SUMMER DAY CAMP FIELD TRIP PI 300.00 Total : 300.00 23205 6/30/2011 001795 BRIDAL FESTIVAL 2011 001.076.305 BRIDAL BOOTH REGISTRATION 450.00 Total : 450.00 23206 6/30/2011 000572 CARTER, CAROL Expenses 001.076.305 EXPENSE REIMBURSEMENT 21.79 Total : 21.79 23207 6/30/2011 001169 CITY OF SPOKANE VALLEY June 2011 001.058.056 PETTY CASH:9424,25,28,29,30 41.48 June 2011 001.058.056 PETTY CASH:9417,18,19,20,21,22 49.24 June 2011 001.058.055 PETTY CASH:9412,13,14,16 27.37 June 2011 001.076.305 PETTY CASH:8951,52,53,54 35.93 Total : 154.02 23208 6/30/2011 001048 CITY PARCEL WC1105194 001.058.055 COURIER SERVICE: CD 10.90 Total : 10.90 23209 6/30/2011 000683 DAVID EVANS&ASSOCIATES 306349 001.058.055 SURVEYING SERVICES 855.00 Total : 855.00 23210 6/30/2011 002662 DAVID'S BRIDAL, INC 7009198 001.076.305 MONTHLY LICENSE AGREEMENT 1 175.00 Total: 175.00 23211 6/30/2011 002389 DIRECTPOS 10362 001.076.302 PHONE LINES WORK 123.82 Total: 123.82 Page: 1 vchlist 06/30/2011 2:28:34PM Voucher List Spokane Valley Page: 2 Bank code: apbank Voucher Date Vendor Invoice 23212 6/30/2011 000795 EARTHWORKS RECYCLING, INC. 23213 6/30/2011 002684 HINSHAW, CARL 23214 6/30/2011 000070 INLAND POWER& LIGHT CO 23215 6/30/2011 000353 INTL TRADE ALLIANCE 23216 6/30/2011 001635 ISS FACILITY/EVENT SERVICES 23217 6/30/2011 001130 MPLC 23218 6/30/2011 000895 NEWBILL, BRANDON 23219 6/30/2011 001233 NORTHWEST FENCE COMPANY 23220 6/30/2011 002182 PEGRAM, ROD 23221 6/30/2011 000119 PLESE PRINTING 23222 6/30/2011 000935 SERVICE PAPER CO 27342 Expenses 94202 SpV22011 25693 503724639 Expenses 0017924-IN Expenses 1330048864 110504269 23223 6/30/2011 000461 SPOKANE REG SPORTS COMMISSION May 2011 23224 6/30/2011 000406 SPOKANE REGIONAL CVB 2630,2640,2659 Fund/Dept 001.076.305 001.058.050 101.042.000 001.090.000 001.076.305 001.076.305 001.076.305 001,016.000 001.058.055 001.076.302 001.076.305 105.105.002 105.105.001 Description/Account Amount RECYCLING COLLECTION EXPENSE REIMBURSEMENT UTILITIES:MAY 2011 PW Total : Total : Total : 2ND QTR 2011 OUTSIDE AGENCIE. Total : EVENT SVCS: CENTERPLACE Total : LICENSE FOR MOTION PICTURE Total : EXPENSE REIMBURSEMENT Total : REPAIR TO CHAIN LINK FENCE Total : EXPENSE REIMBURSEMENT Total : SWIMMING LESSON REGIST. FORD Total : SUPPLIES AT CENTERPLACE Total : 1ST QTR 2011 LODGING TAX REIM Total : MARCH APRIL MAY 2011: LODGING Total : 27.50 27.50 28.75 28.75 248.63 248.63 3,375.00 3,375.00 196.44 196.44 518.96 518.96 22.29 22.29 195.66 195.66 24124 241.24 657.78 657.78 1,174.76 1,174.76 40,488.32 40,488.32 62,499.00 62,499.00 Page: 2 vchlist Voucher List 06/30/2011 2:28:34PM Spokane Valley Page: 3 Bank code: Voucher 23225 23226 23227 23228 23229 23230 apbank Date Vendor Invoice 6/30/2011 002212 STANLEY SECURITY SOLUTIONS 6/30/2011 000167 VERA WATER&POWER 6/30/2011 000964 VOLT MANAGEMENT CORP 6/30/2011 002519 WAFM 6/30/2011 000038 WASTE 6/30/2011 001409 WORLD 8348808 May 2011 25135986 2011 MANAGEMENT OF SPOKANE 0053270-1518-5 CLASS COMMUNICATIONS 110600073 30 Vouchers for bank code: apbank 30 Vouchers in this report Fund/Dept Description/Account Amount 001.016.000 MONITORING AND MAINTENANCE 81.53 Total : 81.53 101.042.000 UTILITIES: MAY 2011 2,518.44 Total : 2,518.44 001.090.000 STAFFING SVCS: IT 446.00 Total: 446.00 001.058.055 REGISTRATION FOR CONFERENCI 20.00 Total: 20.00 402.402.000 WASTE MGMT: PW 5,010.44 Total: 5,010.44 001.076.305 ANSWERING SERVICE: CP 22.00 Total: 22.00 Bank total : 152,853.76 Total vouchers: 152,853.76 Page: 3 vchlist Voucher List Page: 4 06130/2011 2:28:34PN1 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Atnount I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that [am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Page: 4 vchlist 0710112011 9:51:43AM Voucher List Spokane Valley Page: 1 Bank code: apbank Voucher Date Vendor 23231 7/1/2011 001012 ASSOC BUSINESS SYSTEMS 23232 7/1/2011 000694 AVISTA UTILITIES 23233 7/1/2011 002686 BULLDOG CONTRACTORS 23234 7/1/2011 000863 CENTURY WEST ENG CORP 23235 7/1/2011 001888 COMCAST 23236 7/1/2011 000603 CONTRACT DESIGN ASSOC INC 23237 7/1/2011 000681 COUNTY LAW LIBRARY 23238 7/1/2011 001880 CROWN WEST REALTY LLC 23239 7/1/2011 000734 DEPT OF TRANSPORTATION 23240 7/1/2011 002626 ELECTRIC CITY, INC. 23241 7/1/2011 001232 FASTENAL CO PURCHASING Invoice 492244 492245 785281526 037-11 232413 232413 232415 MAY 2011 30098 MAY 2011 July 2011 RE-313-ATB10614065 RE-313-ATB10614070 RE-313-ATB10614078 C11-6313 IDLEW75525 Fund/Dept 001.013.015 001.058.050 303.303.113 101.042.000 303.303.063 101.042.153 101.042.000 101.042.000 001.090.000 001.016.000 101.042.000 101.042.000 101.042.000 101.042.000 309.309.079 101.042.000 Description/Account COPIER COSTS: LEGAL COPIER COSTS: CD Total : INDIANA SULLIVAN PCCP INTERSE Total : IMPOVEMENTTO STREET MAINT F Total : 10-011 DESIGN ROW CIP 0063 BRODWAY RESURFACE SW COOR 2011 TIP SERVICES Total : HIGH SPEED INTERNET: SHOP MA Total : Total : Total : Total : CHAIRS FOR TV STUDIO LAW LIBRARY COMP FUND COMMON AREA MAINT STATE ROUTE ROADWAY MAINT SIGNAL& ILLUMINATION MAIN INTELLIGENT TRAFFIC SYSTEMS sS Total : LONG STREET ELECTRICAL WOR>� Total : SUPPLIES: PW Amount 211.18 899.70 1,110.88 798.00 798.00 4,382.47 4,382.47 6,304.87 9,315.10 3,754.04 19,374.01 64.90 64.90 794.95 794.95 39.99 39.99 182.22 182.22 22,318.53 7,191.92 56.78 29,567.23 3,886.03 3,886.03 14.87 Page: 1 vchlist 07/0112011 9:51:43AM Voucher List Spokane Valley Page: 2 Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23241 7/1/2011 001232 FASTENAL CO PURCHASING 23242 7/1/2011 002507 FASTENERS, INC 23243 7/1/2011 001447 FREE PRESS PUBLISHING INC 23244 7/1/2011 000007 GRAINGER 23245 7/1/2011 002520 HUSKY INTERNATIONAL TRUCKS 23246 7/1/2011 001576 KENDALL, KAREN 23247 7/1/2011 001181 KOUDELKA, CARRIE 23248 7/1/2011 002203 NAPA AUTO PARTS (Continued) I D LEW75530 I D LEW75555 I D LEW75660 53076005.001 101.042.000 SUPPLIES: PW 101.042.000 SUPPLIES: PW 101.042.000 SUPPLIES: PW 101.042.000 SHOP MAINT SUPPLIES: PW 36441 001.058.056 LEGAL PUBLICATION 36442 001.058.056 LEGAL PUBLICATION 36443 001.058.056 LEGAL PUBLICATION 36444 001.058.056 LEGAL PUBLICATION 9560832223 9566704723 Total : Total : Total : 001.032.000 SMALL TOOLS&EQUIPMENT: PW 101.042.000 SMALL TOOLS&EQUIPMENT: PW Total : 772924 101.042.000 SERVICE REPAIR: PW EXPENSES 001.058.056 REIMBURSEMENT: K. KENDALL Total : EXPENSES 001.013.000 REIMBURSEMENT: C. KOUDELKA Total : CRYWOLF:2208259 001.000.000 CRYWOLF REFUND: PERMIT#V11. Total : 001.018.016 PICTURE ID BADGES Total : 23249 7/1/2011 000239 NORTHWEST BUSINESS STAMP INC. 84270 23250 7/1/2011 000652 OFFICE DEPOT INC. 567679903001 568455976001 001.090.000 OFFICE SUPPLIES: PW 001.032.000 OFFICE SUPPLIES: PW Total : Total: 127.64 156.53 44.27 343.31 185.38 185.38 93.50 102.85 56.10 80.75 333.20 43.88 88.40 132.28 374.78 374.78 10.00 10.00 94.39 94.39 165.00 165.00 52.72 52.72 21.85 28.45 50.30 Page: 2 vchlist 07/01/2011 9:51:43AM Voucher List Spokane Valley Page: 3 Bank code: Voucher 23251 23252 23253 23254 23255 23256 23257 23258 23259 23260 23261 23262 apbank Date Vendor Invoice 7/1/2011 000307 OFFICE OF THE STATE TREASURER MAY 2011 7/1/2011 000119 PLESE PRINTING 1330048862 1330048972 7/1/2011 001089 POE ASPHALT PAVING, INC. MAY 2011 7/1/2011 000322 QWEST June 2011 7/1/2011 000235 SECURE SHRED 67153 7/1/2011 000709 SENSKE LAWN&TREE CARE INC. 4115682 4115683 7/1/2011 002285 SKINFILL, LINDSEY EXPENSES 7/1/2011 000172 SPOKANE CO ENGINEER VLY1104 7/1/2011 000308 SPOKANE CO PROSECUTING ATIT' MAY 2011 7/1/2011 000001 SPOKANE CO TREASURER 51500690 7/1/2011 000862 SPOKANE ROCK PRODUCTS, INC. 10117 7/1/2011 000311 SPRINT 326088106-043 959698810-043 Fund/Dept 001.016.000 001.032.000 001.011.000 101.042.000 001.076.302 001.090.000 101.042.000 101.042.000 001.018.016 101.042.000 001.016.000 001.016.000 101.042.000 001,090.000 001.058.057 Description/Account STATE REMITTANCE BUSINESS CARDS BUSINESS CARDS Total : Total : 2011 STREET AND STORMWATER I Total : JUNE 2011: PHONE SERVICE SHREDDING CHARGES Total : Total: 2011 EMERGENCY TRAFFIC CONTI 2011 EMERGENCY TRAFFIC CONTf Total: AWC BREAKFAST REIMBURSEMEN Total : Total : Total : Total : Total : COUNTY SERVICES CRIME VICTIMS COMP FUND MAY 2011 HOUSING INVOICE 4410 PAVER RENTAL WAPS FOR LAPTOPS SPRINT CELL PHONES Amount 58,653.06 58,653.06 141.55 111.66 253.21 85,103.95 85,103.95 471.89 471.89 133.68 133.68 542.71 542.71 1,085.42 14.13 14.13 34,030.98 34,030.98 819.01 819.01 85,612.00 85,612.00 842.97 842.97 442.89 953.47 Page: 3 vchlist 07/01/2011 9:51:43AM Voucher List Spokane Valley Page: 4 Bank code: Voucher 23262 23263 23264 23265 23266 23267 23268 630110041 apbank Date Vendor Invoice Fund/Dept Description/Account 7/1/2011 000311 000311 SPRINT 7/1/2011 001060 TIMEMARK, INC. 7/1/2011 000335 TIRE-RAMA 7/1/2011 000087 VERIZON WIRELESS 7/1/2011 000098 WA CITIES INSURANCE AUTHORITY 7/1/2011 000140 WALTS MAILING SERVICE 7/1/2011 000982 WEST VALLEY HIGH SCHOOL 6/30/2011 000001 SPOKANE CO TREASURER 39 Vouchers for bank code: apbank (Continued) 112979 8080011635 8080011643 8080011722 0987160341 0987163655 471981163-0001 6595204561 100781 27571 CRYWOLF: 106255 9290200183 101.042.000 001.032.000 001.032.000 402.402.000 001.016.000 001.090.000 001.016.000 101.042.000 001.058.057 001.032.000 001.000.000 001.016.000 CLAMPS: PW Total : Total : 355190: LR TIRE REPAIR 53179D:WIPER BLADES&LICENSI 47366D: OIL CHANGE Total : AIR CARD FOR SHERIFF IPAD&ZOOM PAD SERVICES: IT AIR CARDS FOR POLICE DEPARTN AIR CARDS FOR ST MAINT BLDG. Total : NOTARY BOND RENEWAL:J. DAVIT Total : SULLIVAN BRIDGE Total : CRYWOLF REFUND:PERMIT#V16' Total : LAW ENFORCEMENT Total : Bank total : Amount 1,396.36 74.16 74.16 16.31 60.88 33.52 110.71 43.01 263.50 860.42 215.05 1,381.98 50.00 50.00 1,843.04 1,843.04 165.00 165.00 1,282,372.81 1,282,372.81 1,616,356.40 39 Vouchers in this report Total vouchers : 1,616,356.40 Page: 4 vchlist 07/01/2011 9:51:43AM Voucher List Page: 5 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 1,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Page: vchlist 0710512011 3:38:53PM Voucher List Page: 1 Spokane Valley Bank code: pk-ref Voucher Date Vendor Invoice FundlDept Description/Account Amount 5251 6/30/2011 002706 BROWN,JANA REFUND 001.237.10. DEPOSIT REFUND: EDGECLIFF 52.00 Total : 52.00 5252 6/30/2011 002704 CRANE,JEAN REFUND 001.076.303 REFUND: EDGECLIFF 102.00 Total : 10200 5253 6/30/2011 002708 DARBY,AMANDA REFUND 001.237,10. DEPOSIT REFUND: FIRESIDE LOUD 210.00 Total : 210.00 5254 6/30/2011 002697 DEER PARK REFUND 001.076.305 DEPOSIT REFUND: GREAT ROOM 120.00 Total : 120.00 5255 6/30/2011 002688 ESPERAS, BARBARA REFUND 001.076.302 REFUND: SWIMMING LESSONS 60.00 Total : 60.00 5256 6/30/2011 002695 FREELIFE INTERNATIONAL REFUND 001.237.10. DEPOSIT REFUND: ROOMS 108& 1 52.00 Total : 52.00 5257 6/30/2011 002696 GANNON,ANN REFUND 001.076.305 DEPOSIT REFUND: FIRESIDE LOUD 89.00 Total : 89.00 5258 6/30/2011 002690 GRAVELLE, LORI REFUND 001.076.301 CANCELLATION REFUND:TUNE TA 88.00 Total : 88.00 5259 6/30/2011 002703 HAYS,JERRY REFUND 001.237.10. DEPOSIT REFUND: EDGECLIFF 52.00 Total : 52.00 5260 6/30/2011 002357 INLAND NW BLOOD CENTER REFUND 001.076.305 DEPOSIT REFUND:GREAT ROOM 305.00 Total : 305.00 5261 6/30/2011 002689 JAMISON, DEBRA REFUND 001.076.301 CANCELLATION REFUND:SUMMEF 400.00 Total : 400.00 5262 6/30/2011 002687 LOUTZENHISER,JENNY REFUND 001.237.10. DEPOSIT REFUND:GREAT ROOM 210.00 Total : 210.00 5263 6/30/2011 002694 MILES,ASHLEY REFUND 001.237.10. DEPOSIT REFUND: GREAT ROOM 210.00 Page: 1 vchlist 0710512011 3:38:53PM Voucher List Page: 2 Spokane Valley Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 5263 6/30/2011 002694 002694 MILES,ASHLEY (Continued) Total : 210.00 5264 6/30/2011 002700 NW GYMNASTICS BOOSTERS CLUB REFUND 001.237.10. DEPOSIT REFUND:VALLEY M1SSIC 52.00 Total : 52,00 5265 6/30/2011 000217 PINYERD,ANGIE REFUND 001.237.10. DEPOSIT REFUND: BROWNS PARK 52.00 Total : 52.00 5266 6/30/2011 002698 POFFENBERGER,TERRY REFUND 001.237.10. DEPOSIT REFUND: MIRABEAU MEf 52.00 Total : 52.00 5267 6/30/2011 002702 ROWELL,TAUNYA REFUND 001.237.10. DEPOSIT REFUNDED:MIRABEAU A 52.00 Total : 52.00 5268 6/30/2011 002693 SCARCELLO, LEAH REFUND 001.076.303 SHELTER REFUND:TERRACE VIEV 136.00 Total : 136.00 5269 6/30/2011 002692 SCHNUG, NIKKI REFUND 001.237.10. DEPOSIT REFUND:MIRABEAU ME) 52.00 Total : 52.00 5270 6/30/2011 002699 SPOKANE AREA GOOD ROADS ASSOC REFUND 001.076.305 CANCELLATION REFUND: ROOM 2i 277,00 Total : 277.00 5271 6/30/2011 001986 SPOKANE MOUNTAINEERS REFUND 001.237.10. DEPOSIT REFUND: ROOMS 109&< 52.00 Total : 52.00 5272 6/30/2011 002691 STACEY, SHAUNA REFUND 001.076301 CANCELLATION REFUND:SUMMEF 100.00 Total : 100.00 5273 6/30/2011 002701 SUNDET, KRYSTYNA REFUND 001.237.10. DEPOSIT REFUND:MIRABEAU ME) 52.00 Total : 52.00 5274 6/30/2011 002707 TANCHIN,VITALIY REFUND 001.076.305 DEPOSIT REFUND:GREAT ROOM 240.00 Total : 240.00 5275 6/30/2011 002356 TOMLINSON BLACK REFUND 001.237.10. DEPOSIT REFUND: ROOM 110 210.00 Total : 210.00 5276 6/30/2011 002645 UNITED CHURCH OF GOD REFUND 001.237.10. DEPOSIT REFUND:AUDITORIUM& 52.00 Page: 2 vchlist 07/05/2011 3:38:53PM Voucher List Page: 3 Spokane Valley Bank code: pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 5276 6/30/2011 002645 002645 UNITED CHURCH OF GOD (Continued) Total : 52.00 5277 6/30/2011 002705 VANDORN, REBECCA REFUND 001.237.10. DEPOSIT REFUND:VALLEY MISSIC 52.00 Total : 52.00 27 Vouchers for bank code: pk-ref Bank total : 3,381.00 27 Vouchers in this report I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Total vouchers : 3,381.00 Page: 3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 07-12-11 City Manager Sign-off: Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE : Payroll for Period Ending June 30, 2011 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGET/FINANCIAL IMPACTS: Gross: $ 260,656.27 Benefits: $ 129,687.41 Total payroll $ 390,343.68 STAFF CONTACT: Raba Nimri ATTACHMENTS Draft MINUTES SPECIAL RETREAT MEETING SPOKANE VALLEY CITY COUNCIL CenterPlace Second Floor,Room 213 2426 N Discovery Place, Spokane Valley,Washington June 14,2011 9:00 a.m. Attendance: Councilmembers Staff Tom Towey,Mayor Mike Jackson,City Manager Gary Schimmels,Deputy Mayor Cary Driskell,City Attorney Bill Gothmann,Councilmember Ken Thompson,Finance Director(outgoing) Dean Grafos,Councilmember Mark Calhoun,Finance Director(incoming) Brenda Grassel,Councilmember Mike Stone,Parks and Recreation Director Chuck Hafner,Councilmember Neil Kersten,Public Works Director Arne Woodard,Councilmember Kathy McClung,Community Development Dir. Scott Kuhta,Planning Manager John Hohman, Senior Development Engineer John Whitehead,Human Resources Manager MaryKate McGee,Building Official Others Present: Rick VanLeuven,Police Chief Nina Culver, Spokesman Review Morgan Koudelka, Sr.Administrative Analyst Approximately eight citizens Michelle Rasmussen,Administrative Assistant Carolbelle Branch,Public Information Officer Deanna Griffith,Administrative Assistant Chris Bainbridge,City Clerk Mayor Towey opened the meeting at approximately 9:00 a.m., welcomed everyone to the meeting and explained that today's process is the first stage of the budget which lays the foundation for ultimate adoption of the 2012 budget, and said today is an exchange of ideas and not a debate. Mayor Towey welcomed new finance Director Mark Calhoun,and council and staff introduced themselves. BUSINESS PLAN OVERVIEW—Mike Jackson City Manager Jackson said that today is an opportunity for discussion in a relaxed environment;that some topics will take longer than others, and he will leave it up to Council to determine how much time to spend on each topic; and said the intent is to finish around 4:00 p.m. Mr. Jackson explained that as we did last year, Department Heads will walk everyone through their budget; he said questions should be freely asked, and said people should feel free to take a quick break when needed. Mr. Jackson said that this is our initial budget meeting and he has had previous discussions with the Finance Committee, and in a council packet a few weeks ago, he and Mr. Thompson provided a memo on the budget. Mr. Jackson directed everyone's attention to the information on the various whiteboards; said a lot of this information is repetitive from last year; that changes can be made throughout the day; and he discussed the various issues on the boards: Fiscal policies-Financial Management 1. maintain basic service levels with reduced resources 2. minimize personnel costs-overhead by continuing to contract for services 3. continue the 6-year business plan 4. leverage city funds with grant opportunities 5. minimize city debt with"pay as you go philosophy" Council Retreat:6-14-2011 Page 1 of 11 Approved by Council: Draft Financial objective: maintain minimum general fund ending fund balance of 15%thru 2015 Proposed 2012 commitments: 1. Today's budget worksheets are based on holding an increase in the general fund to a maximum 1% over the 2011 budget 2. fund new street capital fund program(Fund 311) Established in 2011 after 2010 books were reconciled Continue to set aside 40%of ending fund balance exceeding$26 million in each year after books are reconciled 3. Holding property tax revenues at 2011 level of$10,700,000 plus construction and delinquent taxes—so total assessment will not increase;but the rate could change Challenges: 1. funding the street preservation plan to maintain city roads 2. funding street capital projects 3. funding parks capital projects Mr. Jackson said this is a re-prioritization and that it looks like we will be able to match grants with REET funds, and that it is always a matter of balance as we need to be flexible in case other opportunities arise. Key Issues For Today's Discussion: Economic Development Plan: Mr.Jackson said Kathy McClung will talk about this later Street Preservation: Neil Kersten and Ken Thompson will discuss this Permit Center Potential Changes: with at least a perception of problems,Mr. Jackson said staff will have some perceptual changes to propose to see if council wants to pursue that issue Council Goals: revise,and develop new goals for 2012 to make sure we have funding for those goals Our General Direction 1. continue to contract 2. include 2.5% COLA for non-union employees. Mr. Jackson said this was discussed last year and this year the fmance committee agreed to have the cost of living increase for all staff. 3. continue to set aside funds for building and equipment replacement 4. Calendar year 2012 is not a"growth year"for expenditures or services. Mr. Jackson said that times are tough,but the City has been responsible in setting aside funds,which will be needed at some point. 5.Based on a formula instead of one-time allocations: When to use ending fund balance;when to pay it back 6. Let the economy take care of the balance of needs such as street preservation( i.e. 40% of the ending fund balance greater than$26 million equals funds for the street capital fund). Council 2012 goals Mr. Jackson said he will come back to the goals, but he wanted to point out some things in the business plan; he explained that the business plan helps to set the budget, and once the budget is adopted we need to make sure the plan conforms to the budget;he said we are always making changes as the document is a working document. Mr. Jackson said the program descriptions are located on page 5, and explained that we tried to put brief program descriptions together as an overview. Further, he explained that page 12 includes the fiscal politics which will eventually be updated; page 16 shows the financial forecast and program impact summary, and he said this page will not be found in the budget worksheets, but is only contained here in the business plan. Page 45, he said, shows the organization chart and that a similar chart is included for each department; adding that the business plan is a companion document to the budget. Mr. Jackson said Addendum B on page 101 contains the city's vision statement; and page 108 lists the council goals for 2011, and said we will discuss major goals for 2012 today, and that this draft enables us to provide resources to meet those goals. Council Retreat:6-14-2011 Page 2 of 11 Approved by Council: Draft BUDGET WORKSHEET OVERVIEW—Ken Thompson Finance Director Thompson noted two replacement pages: the first page in the notebook showing 2011 Operating Budgets: 2012 Operating Budget, and updated page under Public Works on the street fund, noting that those replacement pages are dated 6/10/11. Mr. Thompson explained that this notebook binder contains the line items of the operating budget, which is all the budgets that operate from the general fund, and the street and stormwater fund; that the final budget will have other line items, but we don't have a lot of say about many things such as path and trail funds, risk management, or debt service, which are regulated by laws. 1. General Government—Ken Thompson Mr. Thompson went over the pages included under tab 1 in the notebook binder,explaining that we have a total operating budget of $43,053,000; that general government is the place where items go if no department claims them; and he started at the top of the page explaining that in the past the contingency has been as high as $.5 million,but we have never used it and it could be used for such things as covering excessive snowfall, or to make up the difference in our reduced state share of funds. Mr. Jackson added that we like to view the budget not as a spending plan,but rather as a tool to anticipate what costs will be; he said department directors do not spend the funds because they are budgeted, but they spend the minimum necessary; and he noted on page 16 that we anticipate we will spend less than the budgeted amount; that the more we try to budget for actual expenses the smaller these numbers might become; that we could try to budget exactly and if we have overruns come back to council, or we could take the approach of budgeting a reasonable amount and depend on the department heads to spend as little as possible,which he said is what we have done in the past, adding that staff bears a lot of responsibility to keep spending down. Councilmember Grafos questioned if there is too much "blue sky"tendency for department heads to look at the figures halfway through the year and maybe find another use for unspent funds, and said the closer we can estimate the items the better. Councilmember Hafner asked why we consider we'll have $.5 million in surplus, and Mr. Thompson said that over the years we have always been well under that general fund budget amount, that the directors do a good job of putting in the amount they anticipate needing, and that we usually end up coming in under budget. Councilmember Hafner expressed that he doesn't feel good about having an access. Mr. Thompson explained that over the past years, and especially in those early years, revenues were coming in way above what was anticipated, and expenditures were always under what was budgeted, so we kept gaining funds in the general fund, and now eight years later, we don't have the excess revenues but we are making up the difference on the expenditure side, and reiterated that departments bring in their actual budgets under what was budgeted, but that likely won't go on forever since we getting squeezed. Mr. Thompson mentioned the broadcasting of council meetings was moved to the council's budget for 2012; that for the city-wide records management, at some point we will need to develop a list of procedures and policies so all departments handle documents in the same manner, and that those policies might take place in the current year if we have time to get that organized. Mr. Thompson also noted that per our lease, city hall rent goes up about 3% a year and said we have an estimated two years more on the lease;that the $30,000 for facility maintenance is tied to some potential changes in the permit center;that we have budgeted $75,000 for economic development as we know that is a priority for council and although there is no plan yet,we need funds to get that started; and he went over the others items listed on the general government budget worksheet. Councilmember Grassel asked Mr. Thompson to explain the interest transfers, and Mr. Thompson said that is the interest earnings we have on our investments,which is a small amount; and one of the big transfers we made last year was to transfer $.5 million from city facilities to cover full-width paveback. Councilmember Hafner asked if we are proposing a deputy city manager in this budget, and Mr. Jackson said the position is budgeted, but as he stated in the past, he would wait until 2012 to actually fill the position. Council Retreat:6-14-2011 Page 3 of 11 Approved by Council: Draft 2.Executive and Legislative Support—Mike Jackson City Manager Jackson highlighted the most notable changes and said that the category " publications" includes funds for purchasing publications,that there was $5,000 in 2011, and so far we have spent very little so the amount was reduced considerably; he said copier maintenance is difficult to track and we will focus more on that this year as a change in copier maintenance was a result of a change in departments over the year;he said the city manager's office is in a state of transition and while he doesn't expect to be able to attend as many conferences as in the past, he feels $2,000 is sufficient; he said an additional administrative assistant position was moved as we did not intend to fill it because we don't have a deputy city manager, and said he moved the administrative assistant from the deputy city manager to the city manager;but said if we were to fill the second administrative assistant, it would not occur until after mid- year. Regarding the increase in professional services,Mr. Jackson said he foresees there could be a need to use a professional firm such as what was used to assist in filling the city attorney and finance directors positions; adding that we are conducting the community development director vacancy in-house and will do likewise for the deputy city attorney; he said consultants bring a great deal of expertise, and we can't predict what changes might occur in the organization, and said if we don't need it, we won't spend it; adding that our philosophy is to budget so that we are not using staff or council time to repeatedly make changes for every unforeseen expense that might arise. Mr. Jackson said this fund covers the administrative assistant to the city manager, the city manager, city clerk, deputy city clerk, and administrative assistant for council. Mr. Jackson also mentioned that as we have time in the future, we could combine the business plan and the budget into one document which would have the added benefit of showing which positions are funded in each particular department. 3. City Attorney/Legal Support—Cary Driskell Although actually a part of executive support, it was noted that this section is separated for ease in awareness of those actual costs. City Attorney Driskell said this department has been in a state of flux over the past year with Mike Connelly's resignation; that he has used more interns this year and is working to get an accurate assessment on the full needs; and he noted that Mr. Connelly left in August which accounts in large part for the 2010 wages; that the workload requires the use of outside counsel at times, and said he anticipates that going down substantially but not completely as the workload and expertise cannot be covered with two in-house attorneys; and Mr. Driskell briefly went over the funding shown on the blue sheet. 4. Operations and Administration Services—Mike Jackson Mr. Jackson brought attention to page 35 of the business plan which shows the organization chart; he said the deputy city manager and administrative assistant are currently unfilled,but he intends to review that in 2012 and develop a proposal to provide the needed resources; he said there are not a lot of changes overall; the website support includes software licenses and maintenance, and the $16,000 represents the actual anticipated cost to maintain the new site and pay those license fees;he said all salaries are included in the budget but are not filled. Regarding the survey, Mr. Jackson said that is done every other year but we keep funds there so we can do additional work if needed, such as performing an economic development survey. In response to council question,Mr. Jackson said we are moving away from leasing copiers and into purchasing as purchasing has a better value. The meeting briefly recessed at 10:30 a.m. and reconvened at approximately 10:44 a.m. 5.Human Resources—John Whitehead Mr. Whitehead explained his expenses as shown, and said that training is for those sessions that all employees need and not just for those two employees in human resources. Discussion was held on training and travel including mention of lowered health care rates as a result of our wellness award; that $6,000 for harassment training is an anticipated need with remarks from Mr. Whitehead that he will Council Retreat:6-14-2011 Page 4 of 11 Approved by Council: Draft examine those figures including the $23,000 for travel,training and mileage to see if they can be reduced and said that there was little staff training conducted in 2010. 6.Finance and Information Technology(IT)—Ken Thompson Mr. Thompson said there are eleven positions in the budget but only ten are currently filled; that he will keep the extra position to allow for the possible future need in putting together the annual financial report; he said his department has been busier this year with broadcasting council meetings, and there is a new order of computers to set up and sync with the system, and said if IT(Information Technology) staff gets too busy,a temporary employee will be brought in to handle the help desk,which funds are located under professional services. Mr. Thompson noted his staff makes a bank deposit daily at three different banks, and the anticipated travel reimbursement needs are noted; and added that his three existing accountants were among those who did not receive a cost of living increase last year, and now that they are more experienced, he would not be surprised to lose some employees over the next few years; adding that lots of turnover is a problem as with loss of employees, you also lose that historical experience. Councilmember Hafner asked why the employee benefits were increased, and Mr. Thompson said he would be happy to check on that, and noted that there were also increases in retirement, and Labor and Industries costs;that medical insurance has remained consistent,and Mr. Jackson said that employees pay 40% of any cost increase over the original labor agreement. 7.Legislative—Mike Jackson/Council Mr. Jackson said that the employee benefits increased quite a bit from 2010 primarily due to health benefits and that it is unknown if future council will choose an individual or a family plan, and said he budgeted to have enough in case all new councilmembers desire the medical family plan; that as indicated earlier, broadcasting has now moved into the council budget; that travel should not have an impact on councilmembers' ability to attend conferences and Mr. Thompson said as the Mayor and Deputy Mayor tend to travel more than other councilmembers, they will likely ask other councilmembers for cost transfers.Mr.Jackson also explained the various acronyms under memberships. Possible 2012 Council Goals The following are the draft goals for 2012: 1. Goal for 2011: Continue monitoring wastewater issues, including governance of wastewater facilities, and pursuit of the most efficient and economical methods to ensure the continuation of wastewater discharge licenses. There were no objections from council to keep this as a goal for 2012. 2. Solid Waste: it was mentioned Council wants this as a primary goal. Mayor Towey suggested council begin addressing the issue of solid waste either this year or next and that we need to identify the issue, and get more information so council can examine all the alternatives of joining the consortium or handing it ourselves,and the consequences of each alternative. 3. Goal for 2011: Revisit and Evaluate regulations specified in the Sprague/Appleway Revitalization Plan as adopted and amended by City Council. Councilmember Woodard asked about the regulations and codes for development of businesses, and Mr. Jackson suggested perhaps replacing this goal from last year with a goal dealing with signage and landscaping regulations. This lead to discussion about reviewing all this city's regulations and comparing our regulations with those of outlying jurisdictions to determine if we are compatible with our surrounding regions; the idea of having one staff person review all regulations periodically; of the idea of changing ordinances that are not operating as stated; and mention by Councilmember Grafos that he feels this should be council's number one priority in 2012. It was determined the new #3 draft goal would be to review and evaluate development regulations and compare with surrounding cities. Mr. Jackson added that the topic of signage and landscaping will be on an upcoming council agenda. Council Retreat:6-14-2011 Page 5 of 11 Approved by Council: Draft 4. Goal for 2011: Develop a Shoreline Master Program to provide appropriate regulatory protection for waters of statewide significance as required by state statute. Community Development Director McClung mentioned they are just now working on goals and policies and the next phase will be the regulations,but those will not be addressed until 2012; and staff anticipates bringing goals and policies to council in the next few weeks. It was determined council will keep this as a goal for 2012. 5. Goal for 2011: Pursue a legislative capital budget request for state funding for the acquisition of parkland adjacent to the Park Road Pool. Councilmember Woodard asked where do we come up with the money to buy park lands, that we don't need to develop them immediately, but perhaps we should look at buying some land as he stated land is relatively cheap now. Mr. Jackson said that generally council will form five or six goals which will all carry equal weight instead of being prioritized; that they are not mutually exclusive and if you have park acquisition as a focus, it would not necessarily be a priority. Councilmember Hafner asked about road preservation and said we can't allow our roads to continue to deteriorate. Councilmember Gothmann said that road preservation was not developed prior to this as we were working on such things as maintenance, which includes plowing; that the previous council worked hard to find additional funds to take care of that and the 6% utility tax was one of those mechanisms to help fund maintenance; that now we can focus on road preservation, thereby building on the previous council's work. Mr. Jackson explained that such could be pursued as a legislative capital budget request as part of the annual procedure to prepare a legislative agenda; but could also be a goal if that is council's desire. No definitive statement was made regarding whether to keep this as a 2012 goal. 6. Goal for 2011: Develop and implement a multi year winter roads maintenance plan including availability, costs and effects of private sector vendors performing winter road maintenance for the City. Mr. Jackson stated that we have a plan now and there is no need to continue with this goal. 7. Goal for 2011: Explore a range of options for a City Hall. Mr. Jackson asked to keep this as a goal since our current lease expires in 2013; and Councilmember Grassel suggested perhaps making this a broader statement to be included under a goal to have a detailed economic development plan, which would include a city hall and infrastructure. There were no objections. The meeting stopped for lunch at 11:40 a.m.,and reconvened at approximately 12:30 p.m. Prioritization of Capital Projects—Ken Thompson Finance Director Thompson discussed potential capital projects including projects on the transportation improvement plan, funded projects, projects likely to be funded, and those not funded, adding that some of these projects will help with the street preservation issue. As a result of further discussion below, and assigning"dots" to indicate priorities,the following is the Councilmember's prioritization of the projects listed(red dot is highest priority,green dot is second priority): 1. TIP planned projects and/or projects currently without funding 2.New projects a.West gateway at Thierman$120,000 Vote: 2 green dots b.Mission Ave Trailhead$150,000 Vote: 1 red dot c University Appleway Landscaping$100,000 Vote: 1 green dot (push back barriers,improve the area's appearance) d. Park Road/Vista Rd Quiet Zone $907,000 Vote: 1 red dot 3. Street Preservation In the 2011 and 2012 budget together, Mr. Thompson said we now have about $1.8 million in that fund including the 40%transfer; and said council needs to determine whether to put in those projects; or some that aren't worth doing(a-d above). 4.none, Don't spend these $. 5.Appleway Landscaping -Park to University Vote: 2 green dots Council Retreat:6-14-2011 Page 6 of 11 Approved by Council: Draft 6. Sprague Swale Landscaping Vote:4 red, 1 green 7. Thierman Park Stormwater Councilmember Grafos said that the list is incomplete as it does not include the Sprague Stormwater project, and Mr. Thompson said that stormwater funds could be used for that project. Councilmember Grafos also asked about the Thierman to Park stormwater project of $630,000, and the Appleway landscaping $640,000 project and whether we have funds for those projects. Mr. Thompson responded that probably not all funds will be available immediately, but that these projects could be spread out over three years as we work to find a way to get them done. Mr. Jackson explained that we always have the option of not spending the money, or to wait until an economic development plan is completed before committing funds; and said the intent of this discussion is to start to look toward preservation, and spend the money at council's discretion. He said that we could put that in the budget or develop other funding ideas; and said that funding is not sustainable; that we could tap into the street fund and take it very close to zero in terms of an ending fund balance; but cautioned that it took a while to build up that fund and there is not a large chance that this is an ongoing funding source; but said we have a contingency of $500,000, and if we have a huge snowstorm, it would impact the street fund; that we can't repeat such a process of depleting those funds every year and must be very careful when it comes to spending the contingency,and suggested these funds be thought of as a one-time source of funds. Councilmember Woodard spoke of the entry into the city and said he felt we could get some assistance from the veteran's group for a veterans' memorial. Parks and Recreation Stone responded that he met with the veterans several times and they indicate they have no funding; that they'd love to see something happening in the entry location, but Mr. Stone said that location is bordered by two streets side by side, making it not very conducive to people getting out and visiting in that area.Mr. Stone said he offered his assistance in helping the veteran's take another look at an existing park; and said the veteran's group would love us to purchase property directly south of this and develop that into a park; and Mr. Stone estimated the purchase of such would be $600,000 to $700,000; but again stated that the veterans groups do not have any funding source to assist with any of that. Further discussion continued concerning some type of gateway or welcome sign. Other discussion included comment from Councilmember Grafos that he feels the $907,000 cost for the quiet zone is closer to $75,000,but Mr. Jackson said we need to realize the full price. Public Works Director Kersten added that to go through the entire process, including the design process, the cost would range between $600,000 and $900,000. Councilmember Grassel said she is not ready to vote on priorities as she doesn't recall the specifics; and Mr. Thompson said the funds wouldn't actually be allocated until or unless council acts on that this fall. Mr. Jackson also mentioned that the money could be held in these funds and not spent until a decision is made. Deputy Mayor Schimmels and Councilmember Grafos agreed on a need to move forward, with Councilmember Grafos commenting that one of the reasons we have no activity in the corridor is because of the way it looks. Councilmember Woodard asked about the status of the idea of us sharing in costs with Liberty Lake for a welcoming sign,and Mr.Jackson said council previously indicated they did not want to pursue that due to the high cost. To vote for project preference, most councilmembers placed dots next to projects listed above to indicate their priority, with red the highest priority, and green the second highest priority. See above for those results. Mr. Jackson said staff will put together a plan and council can make further decisions once they have an opportunity to review such a plan. 8. Community Development—Kathy McClung Community Development Director McClung distributed copies of an updated organization chart and said that the one in the business plan shows positions cut in last year's budget. Director McClung explained the department's budget and the breakdown of the four divisions, including which positions are included in each division. She mentioned the change in the copier maintenance was reduced by $10,000 to more closely reflect actual costs; said that professional services under development engineering also shows a Council Retreat:6-14-2011 Page 7 of 11 Approved by Council: Draft $20,000 reduction as staff is doing some of the services in-house; and she explained the corresponding costs associated with the shoreline management plan,and the building and code compliance publications. Concerning an economic development plan, Director McClung said staff has put together some conceptual ideas, including a draft scope of work, of how to work through the process if Council determines it wants a plan; she mentioned that an economic development plan could be part of the Comprehensive Plan but it doesn't have to be, and suggested that perhaps council discuss this during a future study session. Discussion among council and staff included a suggestion from Councilmember Woodard that perhaps a brainstorming session would be beneficial and expeditious so that development could be realized immediately instead of waiting for a year or two for something to actually get done; Councilmember Grafos stating that he would like staff to bring all options forward for what is available to help promote economic development, so council can look at those options and determine if there are resources to accomplish those issues, and perhaps have a consultant come speak to address the options so council can target the activity and make priorities. Councilmember Woodard suggested having some kind of relief to present to businesses to help them expand, and asked about the possibility of reducing regulations or tax consequences and having some type of private/public partnership; and Councilmember Hafner asked if we might have a staff person go out and find out what exactly businesses need and why they might be moving away. Director McClung said we do not have a staff person to do that but we do work with people who come to us, like in the example of the Hanson Company, and said we worked out ways to make the proposal work. The question of why Marie Calendar's was closing came up and Director McClung indicated that was a corporate decision. Councilmember Grafos brought up the issue of the sign ordinance and of the recent past issuing of tickets. Councilmember Gothmann stated that the difference between government and private business is, all citizens pay taxes including businesses, whereas in a business, companies can make quick decisions because it wouldn't involve all their customers; and said if you want changes, the city needs to provide a forum so businesses can come in to comment about needs. Mayor Towey agreed and said that needs to be set up right; and that there are some things we can do now, but Council needs to decide how to regulate and determine the pulse of the business community, and that we can't do that without business feedback and Councilmember Grafos asked if we could adjust some of the permit fees for new businesses, but Director McClung explained that we cannot, as that would be a gift of public funds. City Manager Jackson also said that those cannot be adjusted as it is a source of revenue for the city;but where we get a return on our investment is in trying to encourage the expansion of living wage jobs, which is more than retail business, and said staff spends quite a bit of time helping in that arena, and gave Pyrotech as a recent example;he said we are not standing still and it is not as if nothing is being done as there are many success stories, such as Car Max,Harley Davidson,and a new medical facility;he said we also have to be careful as it is hard to deal with an issue in the middle of a battle, and that you don't stop even when the economies improve as there is always the need to build a tax base. Council concurred to have staff bring forward options for further discussion so council can work to determine what the goals and objectives are to realize economic development. Mr. Jackson said that perhaps there are things we can do now, and added that perhaps economic development is more of a first priority than road preservation; and said there are limited resources and the state statutes also limit us on economic incentives;but that staff can bring all those ideas back for further discussion, even with the possibility of forming a committee once the problem is defined,so that ideas start moving. Mr. Jackson also noted that we can have the full council as the committee and address this topic at a study session; that we need to look at a range of options; and said that devoting resources to influence the economy is a major step, but that as we boost the economy, we boost revenues. Councilmember Hafner suggested having a list of what council can do; and Mr. Jackson said if council wants to provide such things as tax incentives, then council needs to give that direction and staff will take a hard look from the angle of the law and how it might apply; as well as look for legal ways to devote city resources to incentives. Councilmembers concurred with that plan. Council Retreat:6-14-2011 Page 8 of 11 Approved by Council: Draft Mayor Towey said he would like to start this as soon as possible, and Mr. Jackson said that signage is already on the July 5 council agenda. Councilmember Grassel said things to examine are the road blocks to business, like permitting and regulations; that perhaps a brainstorming session could be on short term economic strategies, and said she can think of about twenty items to discuss to improve Sprague, and suggested breaking that down into two separate items; one for long term and another for short term; and said she feels council can determine the short term strategies in about two hours, then have staff come back with plans; and that the long term could include city hall and infrastructure. Other discussion included mention from Councilmember Gothmann that a decision cannot be made until the businesses state the problem; comment from Councilmember Grafos that the problem is not just on Sprague; and further comment from Mayor Towey that something is needed for the entire city. Director McClung shared that within the last few weeks for our city, we saw 76,000 square feet of new office space; over 80,000 square feet of retail; 110,000 square feet of warehouse space, and about 208 residential units; and said that staff meets behind the scenes many times to help the application process, adding that there are quite a few other major projects coming our direction. Director McClung also mentioned that she is aware that the permit process is a high priority for council and they have made a lot of process changes,with some things not as visible but which still help expedite different types of applications; that there has been a lot of training; all staff went to customer service training, and she met with staff afterwards to discuss what that training means; that there will always be ways to improve, and she mentioned that a major impediment to getting the permit process is that the department is split, thereby limiting more instant communication; and said she feels there would be a better sense of what is going on if the managers and directors were not separated from the permit center; and said if council is interested in pursuing the idea, she has thought about having finance trade places with the permit center and create an entry way from the parking lot to the permit center. City Manager Jackson said he supports this idea of having the department closer, but has not looked at the cost and wanted to get council's general opinion. Council concurred. There was also some discussion about the actual permit process and that the department has weekly permit meetings to discuss applications. Mr. Jackson said staff will move ahead with the plans to physically consolidate the department. The meeting recessed at 2:25 and reconvened at 2:40 p.m. 9.Parks and Recreation -Mike Stone Director Stone went over his six divisions as shown on the business plan on page 69; and discussed the figures shown in the agenda; adding that his depattutent also manages several contracts including the aquatics contract, parks maintenance, and janitorial services at CenterPlace and for the facilities and grounds at the police precinct. It was noted that the benefits appear to be lower in Parks and recreation, and since benefits went up across the board,Mr. Jackson said that finance will take a closer look at those figures. Mr. Stone said it has been five years since the Parks and Recreation MasterPlan was developed so it is time to review that as well. Mr. Stone mentioned the maintenance contract with Senske will increase in 2012 as Greenacres Park is added to the inventory, and said that normally his department comes in well below budget. Mr. Stone reminded everyone that they recover 100% of the cost of their recreation programs, and said that Mr. Jackson had made a decision we would not be involved in social media like Facebook due to cost and oversight issues, and if social media were added, resources would also need to be addressed. Since taking registrations on-line,Mr. Stone said those figures are probably up about 50%. Aquatics fees remain at $1.00 per swim, and Mr. Stone said Spokane Valley Partners can distribute free passes for those individuals in need, and said that the scholarship program remains a very popular program; and said that this program is not self-sustaining as aquatics is the highest expense we have insofar as not being able to recover costs. Mr. Stone mentioned the Senior Center has one highly capable person as the senior center specialist; that that budget is basically status-quo and up slightly only because of the increase in benefits; and he explained some of the issues contained in the arrangement we have with the Senior Center. Further Mr. Stone explained that CenterPlace is open eighteen hours a day, seven days a week as they endeavor to remain open as much as possible to be available to citizens; that Council Retreat:6-14-2011 Page 9 of 11 Approved by Council: Draft the staff is supplemented with hosts who are temporary seasonal employees who mostly work evenings and weekends. Advertising for CenterPlace was also discussed and Mr. Stone said it is probably time to update their marketing plan, as it hasn't been updated in four years. After Mr. Stone went over some of the other figures, Councilmember Grafos said if the marketing plan and the chair replacement for one year were eliminated, and if the budget were tightened up further he feels more funds could be found without cutting any other programs; and Mr. Stone said the budget would have been met if Greenacres Park had not been added; and council agreed they felt it worthwhile to stay as is. The lack of signage for CenterPlace was also mentioned. 10.Public works—Neil Kersten Public Works Director Kersten reviewed page 10 in the business plan, and explained that he would like to add two additional staff positions during the winter for snow plowing so that there would be one city person on each shift to run with the contractor; that he had originally proposed full time employees who would take over some of the summer operations as well, which seemed more cost efficient, however, he explained that the Finance Committee preferred to not add additional full time staff; and Mr. Kersten mentioned there are safety issues associated with long hours of working on the snow plows. Mr. Kersten said that the year 2010 was the first year of being able to recognize the phone utility tax,and that between the phone tax and the gas tax, the revenue for this fund is estimated at just under$5 million. Mr. Kersten said if we stay with this budget, it will consume the fund balance and in a year or two there won't be any fund balance; and said he would not recommend that course of action now. He explained that we still have the old snow plows and they are working, but they are old; he said memberships of$37,480, which is associated with Spokane Regional Transportation Council, were moved into the street fund. Mr. Kersten also discussed the plow replacement line item, said that for the stormwater fund, residents pay a flat fee and we are about the lowest fee in the state; that state law mandates we have funds in the APA (Aquifer Protection Area); and said now that sewers are complete revenues will come to Spokane Valley, but we can only use those for projects where water quality would be improved; that they are converting the drywells to swales;and said of the 8,000 drywells,most are not protected. 11.Public Safety-Rick VanLeuven and Morgan Koudelka Senior Administrative Analyst Koudelka went over the figures associated with public safety contracts; said they are not proposing any reductions, but that he wanted to discuss some of the trends in public safety; and said they are putting together some performance measures since the County found it necessary to make reductions on their side; he said we want to measure the performance in our department over time, so that if those services are added back, we can address the issue from a Spokane Valley perspective. Mr. Koudelka explained that we see a big savings in law enforcement of$375,000,but also a large increase in detention and district court,with an overall 2.5% increase; and that to maintain the goal of 1%from the previous year,the contingency was reduced. He said that projections for law enforcement costs have an annual growth rate of about 3.5%, and looking to the future in 2013, if we apply that percentage, we will be about $500,000 short; and he mentioned if the trends continue with us holding increases to 1% and outside costs increasing 3.5%, that would be a substantial amount and would not be sustainable.Mr. Jackson said there are various options we try to use to hold new contracts costs down,but in law enforcement, a slight reduction in the sheriff's side in shared resources affects us, so we want to be careful of the impact on services over time. Police Chief VanLeuven then distributed copies of the performance measures and workload indicators, and discussed pages 87-98 in the draft business plan, including staffing levels; mentioned that the Public Safety CryWolf program is very successful and for 2010, it generated about $150,000 with a cost of $40,000 to implement, not to mention the reduction in the false alarms which frees officers to other duties; and said he works closely with Mr. Koudelka and Mr. Jackson to ensure objectives are met for Spokane Valley. Chief VanLeuven said traffic complaints are the highest and most common complaint, and they evaluate those and most times discover the complaint is due to other mitigating factors; and said that he worked closely with Public Works concerning the intersection of Argonne and Indiana where Council Retreat:6-14-2011 Page 10 of 11 Approved by Council: Draft regular serious collisions were occurring, but since the intersection has been blocked off, there has not been an injury accident. Mayor Towey thanked staff for today's information, and thanked everyone for coming. There being no further business,the meeting adjourned at 4:40 p.m. ATTEST: Thomas E.Towey,Mayor Christine Bainbridge,City Clerk Council Retreat:6-14-2011 Page 11 of 11 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Regular Meetings Formal Meeting Format Tuesday,June 14,2011 Mayor Towey called the meeting to order at 6:00 p.m. Attendance: City Staff Tom Towey,Mayor Mike Jackson,City Manager Gary Schimmels,Deputy Mayor Cary Driskell,City Attorney Bill Gothmann,Councilmember Ken Thompson,Finance Director Dean Grafos,Councilmember Rick VanLeuven,Police Chief Brenda Grassel,Councilmember Mike Stone,Parks&Recreation Director Chuck Hafner,Councilmember Neil Kersten,Public Works Director Arne Woodard,Councilmember Micki Harnois,Associate Planner Carolbelle Branch,Public Information Officer Chris Bainbridge,City Clerk INVOCATION: Pastor John Vanderwalker of Community of Christ Church gave the invocation. PLEDGE OF ALLEGIANCE: Mayor Towey led the Pledge of Allegiance. ROLL CALL: City Clerk Bainbridge called the roll;all councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE,BOARD,LIAISON SUMMARY REPORTS: Councilmember Hafner: said he attended a meeting where he heard a status report yesterday concerning the 1/10 of 1% vote two years ago, and that the system should be completed by 2012, which is when the federal government requires the use of a specific communication band. Councilmember Grassel: reported she attended the Chamber of Commerce Power Women's Conference where the speaker spoke regarding lending encouragement to women in leadership positions to think outside the normal parameters and to network with other women in leadership roles. Deputy Mayor Schimmels: said he attended the SRTC (Spokane Regional Transportation Council) meeting and attended today's Council/staff retreat. Councilmember Grafos: said he attended last week's Chamber birthday celebration; went to the Homebuilders Annual Dinner and Legislative event; went to the Veterans' Memorial; and went to the City's Bike and Pedestrian Open House. Councilmember Gothmann: reported he attended a SNAP meeting where they discussed property tax exemptions; went to the Solid Waste conference at CenterPlace and said a proposed contract with an October 1 target date for approval of all entities should be coming to council this summer; went to the Chamber's founder's day celebration; attended a Health Department meeting where children from elementary schools displayed their photo projects of various safety and/or health issues of the area, including broken sidewalks, graffiti, and broken glass; also attended a Financial Access Meeting and said 74 jobs and 54 businesses have been created since they have been in existence; said the Government Affairs meeting included a speaker talking about the enormous job of the Hanford cleaning; heard Commissioner Richard discuss sewers at the Spokane Valley Business Association (SVBA) meeting, Council Regular Meeting 06-14-2011 Page 1 of 4 Approved by Council: DRAFT where it was also mentioned that the jail is in crisis mode and they are releasing people due to lack of space and that the County anticipates the issue on the next fall ballot; that he attended a ribbon cutting in Soap Lake for the Transportation Improvement Board; and went to a Housing Community Development Advisory committee meeting. Councilmember Woodard: explained that he went to Fishtrap and saw the clean green state of the art recycling center; went to the Solid Waste Task Force meeting at CenterPlace; attended the Chamber of Commerce Founder's Day; went to the fourth Memorial Dedication on 24th and Bowdish; also attended the SVBA meeting and said that perhaps this Council could get Commissioner Richard to do a presentation concerning the jail situation; and said he attended the Eastern Washington Health Care lunch; as well as Spokane Valley's Bike and Pedestrian Open House. MAYOR'S REPORT: Mayor Towey said he also went to the Bike and Pedestrian open house at Greenacres and again here at City Hall; last week he and Mary Verner welcomed 65 Rotary clubs at a three-day convention in Spokane, and that evening gave a commencement speech to about 50 IT (information technology) graduates; he attended today's council/staff retreat where finance issues were discussed and the groundwork was laid for the 2012 budget. Mayor Towey then read the Inland NW Blood Drive Proclamation, which was received with thanks from the Inland Northwest Blood Center's Communications Officer Elizabeth Giles. PUBLIC COMMENTS: Mayor Towey invited public comment. Mary Pollard: said a stop sign is needed on Long and Mission before the road opens up; that her daughter and other children cannot determine distance and speed;Ms. Pollard asked council to put this issue on an upcoming agenda and said there has been one death already on Flora; that kids will be walking without sidewalks; and asked that cross-walks and a stop sign be put in prior to the road opening, or not to open the road. Members of Ms. Kielbon's Horizon Middle School class,and Ms. Kielbon asked Council to address the safety issue of Brown's Park and other parks,by establishing an ordinance to prohibit smoking in all city parks. Ms. Kielbon added that she has been working with Parks and Recreation Director Mike Stone concerning this issue,as well as the idea of having security cameras installed. Craig Phillips, 17009 N Highland Avenue,Colvert,Wa 99005: explained that the last time he was here he was trying to open a drug rehab program;he said that has been operating now for five years and they have developed a good operation with a lot of employees; that he recently learned that Yakama County has an empty jail and they are trying to turn that facility into a treatment housing center and there is a chance the Spokane Valley operation could move to Yakima; and he asked if Council would be willing to write a letter of support to keep the business here; and said he just found out that such a decision could be made within the next five to six days and that he had hoped to get some support as quickly as possible. Brief council discussion ensued and Council concurred to authorize the Mayor to finalize a letter of support, and that Mr. Phillips will get more information to the City Clerk to assist in that regard. Carla Kayle, 10516 East Main Avenue: said she is formally representing the Spokane Valley Business Association (SVBA) concerning the one-way versus two-way Sprague Avenue issue; said that Council previously trusted the experts and staff and did not take issues to the ballot to do away with an entire subarea plan that affected all parcels in Spokane Valley;yet she explained that council is now considering that the issue of one-way versus two-way on Sprague Avenue be placed on a ballot; and said that SVBA is confused; that they support two-way in a two-step approach,with perhaps University to Argonne,then subsequent portions continuing west based on various factors; she said they do not support this as a ballot measure and feels this would be an unnecessary delay; that the City has the funds to do it and if such matter is placed on a ballot, the action won't start for another year; that delays cost money for business owners who are waiting to develop these areas; ballot measures cost money; and they feel Council is one Council Regular Meeting 06-14-2011 Page 2 of 4 Approved by Council: DRAFT step away from asking the community to pay for this again; and said if it were to go on the ballot as a bond measure, that bond measures don't usually pass in this climate; said they hope this is not a politically motivated action that would affect a disproportionate section of the community; and hope that this is not something to use as political fodder during campaigns as Council was elected to represent the entire community; and said that SVBA believes that this Council has the proper knowledge and the heart of Spokane Valley in mind, and she urged Council to move forward and said SVBA applauds council for tackling this issue. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a.Approval of the attached listing of claim vouchers,with grand total of$2,404,448.46 b.Approval of Payroll for Period Ending May 31,2011: $361,103.25 c.Approval of City Council Meeting Minutes of May 17,2011, Study Session Format d.Approval of City Council Meeting Minutes of May 24,2011,Formal Meeting Format e.Approval of City Council Meeting Minutes of May 31,2011, Study Session Format It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the consent agenda. NEW BUSINESS: 2.Motion Consideration: Confirmation of Mayoral Committee Appointments—Mayor Towey It was moved by Deputy Mayor Schimmels and seconded to confirm the Mayoral appointment of Councilmember Woodard to the Spokane Valley Chamber for a term to run concurrent with Mr. Woodard's current council position; and to confirm the Mayoral appointment of Councilmember Hafner to the Spokane Transit Authority, also for a term to run concurrent with his current council position. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion carried. 3. Introduction of Mark Calhoun, Finance Director, and Administration of Oath of Office — Mike Jackson/Chris Bainbridge Prior to introducing Mr. Calhoun, City Manager Jackson explained that tonight he has the privilege to introduce two new department heads. Mr. Jackson explained that Cary Driskell is now the City Attorney, that he filled in as the acting city attorney since Mr. Connelly left last August; and next Mr. Jackson introduced finance director Mark Calhoun; and Mr. Jackson gave a brief background on both Mr. Driskell and Mr. Calhoun. City Clerk Bainbridge administered the oath of office to Mr. Calhoun, followed by congratulations from councilmembers. Mayor Towey called for a recess at 6:50 p.m.,and resumed the meeting at 6:56 p.m. PUBLIC COMMENTS: Mayor Towey invited general public comments;no comments were offered. ADMINISTRATIVE REPORTS: 4. Street Vacation Proposal, STV 01-11 —Micki Harnois Associate Planner Harnois went over the PowerPoint presentation explaining the street vacation proposal request from the Fire Department and also on behalf of property owner Washington State Department of Transportation; after which Planner Harnois asked if there were any objections to bringing this on for a first reading June 28,and council had no objections. 5. Sprague Avenue,One-way vs. Two-Way—Neil Kersten,Cary Driskell,Mike Jackson City Manager Jackson explained that August 16 is the deadline for placing items on the November ballot at an estimated cost of$10,000 to $15,000; he mentioned the cost estimate for the traffic modeling and Council Regular Meeting 06-14-2011 Page 3 of 4 Approved by Council: DRAFT that it would take about three months to complete; and suggested the traffic model is the mechanism to give any certainty that the configuration would work, and said a level of service study is also recommended. Council/staff discussion included whether to conduct the study prior to the ballot; specifying the ballot language to include a funding measure so the public would know the intentions of such a measure; whether to only have an advisory ballot; which cost estimates to use and which enhancements or beautifications to include, such as landscaping, others, or none; that without a traffic modeling study, we would not know if the design would be feasible and practical; the need to consult with bond counsel; mention that this item is scheduled for further discussion June 28th, and that it would not be fair to the public to take this issue to ballot unless we have figures and know exactly what problem we are trying to solve. Councilmember Gothmann said he agrees with Ms. Kaley that we didn't ask for a public vote on any other public transportation project and should not do so on this issue. Councilmember Grafos agreed with the statement of unnecessary delays,but said it is time to put this on the ballot and let the public decide. Mayor Towey agreed this issue has divided the city and said Council needs to look at the business community and determine what we can do to help them, but to keep in mind Council has an obligation to all citizens; and said he would like to see this brought forward with more information and then make a decision. Deputy Mayor Schimmels added that he would support a ballot measure if we had the cost information, and the results of the modeling study and all facts. Councilmember Grassel said she supports getting additional information to look at options; that some of the businesses weren't complaining about the road direction as much as the signs, and said we have to be careful when framing this issue. Councilmember Hafner said council needs to look at the whole scene and the bottom line is,to make a decision of what's best and to do that, a study is needed, and said he wants such a study prior to making a decision; that he feels people won't vote to go back to two-way and if we ask them to spend money, they'll vote against it, but at least they would have had a say in the matter. Mayor Towey said it appears there is consensus to move ahead and get information,and come back June 28th for a decision. 6.Advance Agenda—Mayor Towey Deputy Mayor Schimmels commented about a phone call concerning receiving information from ITA (International Trade Alliance); and Mayor Towey mentioned he also received a request from them to set up a meeting with council; that a concern was whether to have a representative of ITA give a presentation before Council during a council meeting, or to include updates in the council packet as an informational item; and it was determined it would be best to have the materials included in the council packet for all councilmembers to review. Mayor Towey said he will advise them of this decision. Information Only The Comcast Internet for Low Income Families, Broadway Avenue Safety Project #0063, and Indiana Sullivan Concrete Intersection Project#0113 agenda items were for information only and were not discussed or reported. It was moved by Deputy Mayor Schimmels, seconded and unanimously approved to adjourn. The meeting adjourned at 7:41 p.m. ATTEST: Thomas E.Towey,Mayor Christine Bainbridge,City Clerk Council Regular Meeting 06-14-2011 Page 4 of 4 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 12,2011 City Manager Sign-off: Item: Check all that apply: n consent n old business [Z]new business n public hearing n information n admin report n pending legislation AGENDA ITEM TITLE: Second Reading of proposed ordinance 11-012 to vacate a portion of Eastern Road. GOVERNING LEGISLATION: RCW 35.79 et seq., RCW 58.17.212 and Section 22.140 of the Spokane Valley Municipal Code. Spokane Valley Resolution 07-009. BACKGROUND: On April 26, 2011, City Council adopted Resolution 11-004 setting a public hearing date for May 26, 2011 for the proposed street vacation. The Planning Commission conducted the public hearing as scheduled on May 26,2011 and voted 6-0 to recommend conditional approval of STV-01-11. The City Council held a study session on June 14,2011 where a consensus was to forward the proposal to a first reading. The first reading of Ordinance 11-012 was held on June 28, 2011 in which the Council moved to advance the street vacation proposal to a 2nd reading. During the June 28 council meeting, at the request of Spokane Valley Deputy Fire Chief Larry Rider, Council determined that because this vacation will better serve the public, that Council would deviate from the charging criteria of Resolution 07-009 and not assess the vacation fee. The applicant, Spokane Valley Fire Department and also on behalf of the property owner Washington State Department of Transportation, requests the vacation of a portion of Eastern Road(83 feet in length by 30 feet wide). The street is located approximately 330 feet west of the intersection of 1St Avenue and Dyer Road and further located between Parcel# 35242.0407 (north), Parcel#35242.9004 (northwest) and state right-of-way to the west and Parcel#35242.0408(east). Eastern Road was originally dedicated as part of the Taylors Resurvey Millers Park Addition. Approximately 114 feet of Eastern Road was vacated in 1960 by Spokane County at the intersection of Sprague Avenue and Eastern Road for the construction of the fire station. Page 1 Prepared on July 5,2011 Ye >YJ .f -1 ma. � ..- v . e �� I ADM I A - .ti is -- ly'a FW The Planning Commission made the following findings as part of their recommendation to City Council: 1. The vacation of the street will better serve the public because it will allow more space to rebuild a larger fire station for Spokane Valley Fire Department on the same site which has proven to be the best location for the citizens. 2. The northern half of Eastern Road was vacated in the 1960s to build the existing fire station. The southern half of Eastern Road has a dead end with no turnaround. This portion of the street is no longer required for public use or public access. The street cannot access Sprague Avenue to the north and access is prohibited on Interstate 90 to the west. The City of Spokane Valley Public Works Department requests that the 50 feet of right-of-way north of the intersection of 1st Avenue and Eastern Road not be vacated so it can be used as a turnaround for vehicles and equipment. 3. The substitution of a new and different public way would not better serve the public as the existing right-of-way dead ends and does not go through. 4. Given the present age and condition of adjacent development, it is unlikely that conditions will change in the future to provide a greater use or need than presently exists. There are no plans for future use of the right-of-way and there is very little space and no traffic uses it. 5. The vacated property is wholly within the above described parcels and title shall vest in those parcels on the north and east boundaries of the vacated roadway. 6. No objections have been received to the proposed vacation from the notice of public hearing and/or routing to staff and agencies. 7. Qwest is the provider for telephone/fiber optics and they sent a notification that they have a conduit structure located in the area to be vacated. There is currently no drainage facilities located in the right-of-way. The specific location of any existing utility easements is a requirement of the record of survey which will be prepared for boundary line eliminations. Page 2 Prepared on July 5,2011 The applicant, Deputy Chief Larry Rider, Spokane Valley Fire Department, provided testimony at the hearing. Qwest and Spokane Valley Public Works Department provided comments regarding the proposed vacation from the notice of public hearing and/or routing to staff and agencies. OPTIONS: 1. Approve street vacation(STV-01-11)with or without amendments 2. Deny the proposed street vacation. RECOMMENDED MOTION: "Move to adopt Ordinance No. 11-012." STAFF CONTACT: Micki Harnois,Associate Planner ATTACHMENTS: 1. Draft Ordinance Page 3 Prepared on July 5,2011 CITYHALLCD?SPOKANEV «, Department of Community Development Plannin g Division Proposed Vacation Location Av • HT I.. WI" 1st A 351.1 Si Mane ,Va CITYHALaSPOICA NEV , Department of Community Development Planning Division Planning Commission Recommended Conditions : O Completion of conditions within 90 days of ordinance becoming effective; and O Vacated portion will be transferred to the parcel east of the vacated area and zoning designation extended; and O Update easements to include portion of vacated street; and O Boundary line adjustment, record of survey, recording of documents O All direct and indirect costs relating to street vacation DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 11-012 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY WASHINGTON, PROVIDING FOR A RIGHT-OF-WAY VACATION TO VACATE APPROXIMATELY 83 FEET IN LENGTH BY 30 FEET OF WIDTH OF EASTERN ROAD LOCATED BETWEEN PARCEL#35242.9004, 35242.0408 AND STATE RIGHT- OF-WAY ON THE WEST AND EAST AND PARCEL # 35242.0407 TO THE NORTH, AND PROVIDING FOR OTHER MATTERS PROPERLY RELATING THERETO. WHEREAS,an application for vacation was filed on January 18,2011,and was determined complete on March 25,2011,and WHEREAS,the City Council by Resolution 11-004 set a public hearing date for May 26,2011, with the Planning Commission; and WHEREAS,the Planning Commission held a public hearing on May 26,2011;and WHEREAS, following a hearing, the Planning Commission found that the notice and hearing requirements of the applicable Spokane Valley Municipal Code section 22.140.020 have been met;and WHEREAS, the Planning Commission findings and/or minutes have been filed with the City Clerk as part of the public record supporting the vacation; and WHEREAS, none of the property owners abutting the property to be vacated filed a written objection to the proposed vacation with the City Clerk;and WHEREAS, through adopted City Code provisions, the City shall provide that the vacated property be transferred to Parcel # 35242.9004, 35242.0407 and 35242.0408; that a letter dated April 8, 2011 was submitted by Washington State Department of Transportation that states that it waives its interest in having one-half of the Eastern Road right-of-way, that the zoning district designation of the properties adjoining the street shall attach to the vacated property; that a record of survey shall be submitted to the Director of Community Development; and that all direct and indirect costs of title transfer to the vacated street be paid by the proponent or recipient of the transferred property;and WHEREAS, the vacated roadway is wholly contained within the parcels dedicated above and created pursuant to Taylors Resurvey Millers Park Addition Plat. WHEREAS, the City Council desires to vacate the above street pursuant to Spokane Valley Municipal Code Section 22.140. NOW, THEREFORE, the City Council of the City of Spokane Valley, Spokane County, Washington,do ordain as follows: Section 1. Findings of Fact. The City Council makes the following findings of fact: 1. The vacation of the street will better serve the public because it will allow more space to rebuild a larger fire station for Spokane Valley Fire Department on the same site which has proven to be the best location for the citizens. Based on this finding, deviation from the charging criteria of Resolution 07-009 is appropriate and no charges other than those set forth herein are required. 2. The northern half of Eastern Road was vacated in the 1960's to build the existing fire station. The southern half of Eastern Road has a dead end with no turnaround. This portion of the street is no longer required for public use or public access. The street cannot access Sprague Avenue to the north and access is prohibited on Interstate 90 to the west. The City of Spokane Valley Public Works Department requests that the 50 feet of right-of-way north Ordinance 11-012-Street Vacation STV-01-11 Page 1 of 4 DRAFT of the intersection of 1St Avenue and Eastern Road not be vacated so it can be used as a turnaround for vehicles and equipment. 3. The substitution of a new and different public way would not better serve the public as the existing right-of-way dead ends and does not go through. 4. Given the present age and condition of adjacent development, it is unlikely that conditions will change in the future to provide a greater use or need than presently exists. There are no plans for future use of the right-of-way as there is very little space and no traffic uses it. 5. The vacated property is wholly within the above described parcels, and title shall vest in those parcels on the north and east boundaries of the vacated roadway. 6. No objections have been received to the proposed vacation following the notice of public hearing and/or routing to staff and agencies. 7. Qwest is the provider for telephone/fiber optics, and they sent a notification that they have a conduit structure located in the area to be vacated. There are currently no drainage facilities located in the right-of-way. The specific location of any existing utility easements is a requirement of the record of survey which will be prepared for boundary line eliminations. Section 2. Property to be Vacated. Based upon the above findings and in accordance with this Ordinance, the City Council does hereby vacate the street or alley which is incorporated herein by reference,and defined as follows: That portion of Eastern Road per the plat of Taylors Resurvey Millers Park Addition as recorded in Book "K"of plats,page 32, lying westerly of the north half of Lot 10 of Block 8 of said plat and easterly of the southeast portion of the east 160 feet of NW'/of NW'/ lying south and east of PSH 2 and easterly of the public right of way east of Interstate 90. Section 3. Division of Property to be Vacated. Pursuant to RCW 35.79.040 and SVMC 22.140.040(C), factual circumstances dictate a different division and distribution of the street to be vacated to Parcel# 35242.0407, 35242.0408 and 35242.9004, thus the property to be vacated shall be divided as recorded in the record of survey which shall be created and recorded with the County as required under Section 22.140.090 SVMC. Section 4. Zoning. The Zoning designation for the vacated property shall be the designation attached to the adjoining properties as set forth within the respective property or lot lines. The Director of Community Development is authorized to make this notation on the official Zoning Map of the City. Section 5. Conditions of Vacation. The following conditions shall be fully satisfied prior to the transfer of title by the City. 1. The completion of the street vacation(File#STV-01-11)including all conditions below shall be submitted to the City for review within ninety(90)days following the effective date of approval by the City Council. 2. The vacated property shall be transferred to Parcel# 35242.0407,35242.0408 and 35242.9004 abutting the vacation on the north and east. 3. Following the City Council's passage of the ordinance approving the proposal to vacate the street, a record of survey of the area to be vacated, prepared by a registered surveyor in the State of Washington and including an exact metes and bounds legal description, and specifying if applicable any and all easements for construction, repair and maintenance of existing and future utilities and services, shall be submitted by the proponent to the Director of Community Development,or designee for review. Ordinance 11-012-Street Vacation STV-01-11 Page 2 of 4 DRAFT 4. Following the City Council's passage of the ordinance approving the proposal to vacate the street,a Boundary Line Elimination must be done to aggregate (consolidate)the northerly parcels with vacated street.These items can be included on the above mentioned record of survey. 5. The surveyor shall locate at least two monuments on the centerline of the vacated right-of- way with one located at the intersection of the centerline of the vacated right-of-way with each street or right-of-way in accordance with the standards established by the City of Spokane Valley Road Standards. 6. All direct and indirect costs of title transfer of the vacated street from public to private ownership including but not limited to title company charges,copying fees,and recording fees are to be borne by the proponent. The City will not assume any financial responsibility for any direct or indirect costs for the transfer of title. 7. The zoning district designation of the properties adjoining each side of the street or alley to be vacated shall be automatically extended to the center of such vacation,and all area included in the vacation shall then and henceforth be subject to all regulations of the extended districts. The adopting ordinance shall specify this zoning district extension inclusive of the applicable zoning district designations. 8. The record of survey and certified copy of the ordinance vacating a street or alley or part thereof shall be recorded by the city clerk in the office of the Spokane County Auditor. 9. All conditions of City Council authorization shall be fully satisfied prior to any transfer of title by the City. Section 6. Closing. Following satisfaction of the above conditions, the City Clerk shall record a certified copy of this Ordinance in the office of the County Auditor, and the City Manager is authorized to execute all necessary documents in order to complete the transfer of the property identified herein. Section 7. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,clause or phrase of this ordinance. Section 8. Effective Date. This Ordinance shall be in full force and effect five (5)days after publication of this Ordinance or a summary thereof in the official newspaper of the City of Spokane Valley as provided by law. PASSED by the City Council this day of July,2011. ATTEST: Thomas E.Towey,Mayor Christine Bainbridge,City Clerk Approved As To Form: Office of the City Attorney Ordinance 11-012-Street Vacation STV-01-11 Page 3 of 4 DRAFT Exhibit"A" Property Description - eye v S O .01 -- ofi31U f: . .. • 'I 6305 1; • OKANE VALLE rt. SPQK.A'N•E VALL Y rt s x . t,� - .- F . I.- ;St A4 Mir - : I Ordinance 11-012-Street Vacation STV-01-11 Page 4 of 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 12, 2011 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE : Motion Consideration: Justice Assistance Grant 2011 GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: N/A BACKGROUND: The City of Spokane Valley has been allocated $34,812 as part of the Edward Byrne Memorial Justice Assistance Grant (JAG) Program for the 2011 annual award. These funds are designed to support all components of the criminal justice system. Spokane Valley staff has relied on recommendations of the Spokane Valley Police Chief to identify proposed projects to be funded with the grant. The identified expenditures are as follows. 1) NIBRS implementation (Crime Reporting) $16,250 2) Aircards (Data Encryption) $10,318 3) Target Ammunition $ 8,244 OPTIONS: 1.) Authorize application for the JAG grant. 2.) Request amendments to the application. 3.) Deny authorization to submit grant. RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager to submit the application for the 2011 Edward Byrne Memorial Justice Assistance Grant. BUDGET/FINANCIAL IMPACTS: $34,812 in grants funds, no match required. STAFF CONTACT: Morgan Koudelka, Senior Administrative Analyst ATTACHMENTS: Memorandum, JAG Allocation, JAG Solicitation, Program Narrative, Review Narrative, Budget Worksheet, Budget Narrative SjOkiIHe Valley 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 • Fax: 509.921.1008 • cityhall@spokanevalley.org Memorandum To: Mike Jackson, City Manager Mayor and Members of Council From: Morgan Koudelka, Senior Administrative Analyst Date: June 28, 2011 Re: Justice Assistance Grant (JAG) Edward Byrne Memorial Justice Assistance Grant (JAG) Program 2011 Application Deadline: July 21, 2011. City of Spokane Valley Eligible Amount: $34,812 Match Required: None Award Period: Awards are made in the first fiscal year of the appropriation and may be expended during the following 3 years, for a total grant period of 4 years. Summary: The Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3751(a)) is the primary provider of federal criminal justice funding to state and local jurisdictions. JAG funds support all components of the criminal justice system, from multijurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts, corrections, treatment, and justice information sharing initiatives. JAG-funded projects may address crime through the provision of services directly to individuals and/or communities and by improving the effectiveness and efficiency of criminal justice systems, processes, and procedures. Purpose Areas: JAG funds may be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and criminal justice information systems for criminal justice that will improve or enhance such areas as: • Law enforcement programs. • Prosecution and court programs. • Prevention and education programs. • Corrections and community corrections programs. • Drug treatment and enforcement programs. City of Spokane Valley—JAG Grant June 28,2011 Page 2 of 4 • Planning, evaluation, and technology improvement programs. • Crime victim and witness programs (other than compensation). Note: The authorizing statute for the JAG Program provides that funds are to be used for the purposes above and notes that these purposes include all of the purposes previously authorized under the Edward Byrne Memorial State and Local Assistance Program (Byrne Formula) and the Local Law Enforcement Block Grant Program (LLEBG). This provision may be useful to applicants in understanding all of the allowable uses under the above purpose areas. For example, relying on this provision, it can be understood that the JAG Purpose Area "Prosecution and court programs" listed above, provides the states and local units of government with the authority to fund defender, judicial, pretrial, and court administration efforts as well as prosecution programs. For a listing of prior Byrne Formula and LLEBG purpose areas, see www.oip.usdoi.gov/BJA/grant/byrnepurpose.html. Although these two programs have been eliminated, their prior purpose areas may be useful in appreciating the scope of the JAG purpose areas. Priorities Identified by the Department of Justice: Violent Crime Counterterrorism Indigent Defense Alternatives to Incarceration Smart Policing — Evidence-based and data-driven law enforcement Economic Crimes Offender Re-entry Crimes Against Children Responsibilities: The Chief Executive Officer (CEO) of an eligible unit of local government or other officer designated by the CEO must submit the application for JAG funds. A unit of local government receiving a JAG award will be responsible for the administration of the funds including: distributing the funds; monitoring the award; submitting quarterly financial status (SF-425) and performance metrics reports and annual programmatic reports; and providing ongoing oversight and assistance to any sub recipients of the funds. City of Spokane Valley Expenditures: 1) $16,250 - NIBRS implementation will cost approximately $65,000 regionally for Spokane County. This breaks down to $32,500 being paid by Spokane Police Dept, and $32,500 split evenly between Spokane Co Sheriffs Office and Spokane Valley Police Dept ($16,250/ea). NIBRS is an incident-based reporting system used by law enforcement as a standardized format for collecting and reporting data on crimes. It allows access and provides cross- jurisdictional, agency-wide data sharing and administrative applications for investigative uses. It is mandated by the Washington Association of Sheriffs and Police Chiefs that every county in the State of Washington will use this system of reporting by 1/1/2012. The funds being requested will provide the necessary upgrade to our current Expeditor program, to implement NIBRS reporting as mandated. City of Spokane Valley—JAG Grant June 28,2011 Page 3 of 4 2) $10,318 Continued funding of the aircards to maintain the service for the Spokane Valley Police Department's subcompact rugged computers so they will be active for in-field use. These aircards create secure, encrypted wireless data connections that enable law enforcement in the field to complete information systems searches necessary to their job duties. (quantity=20, currently paying $42.99/mo/aircard) 3) $8,244 -Target ammunition to be used during quarterly law enforcement firearms training. The goal is to increase public safety and protection through increased law enforcement training, which relates to the objective of increased firearm proficiency. These trainings are mandatory for every law enforcement officer at the Spokane Valley Police Department and will result in improved accuracy and confidence among staff. The public benefits through increased safety in the event an officer needs to discharge a weapon in the performance of duties. Administrative Funds: A unit of local government may use up to 10 percent of the award, plus any interest accrued, for costs associated with administering JAG funds. Tentative Timeline: June 28: Information item presented to Council with details of award July 5: Administrative Report to Council identifying proposed expenditures July 12: Motion Consideration by Council, authorizing City Manager to apply for JAG grant July 21: Apply for grant (with Council approval). Prohibited Uses: No JAG funds may be expended outside of JAG purpose areas. Even within these purpose areas, however, JAG funds cannot be used directly or indirectly for security enhancements or equipment for nongovernmental entities not engaged in criminal justice or public safety. Nor may JAG funds be used directly or indirectly to provide for any of the following matters unless BJA certifies that extraordinary and exigent circumstances exist, making them essential to the maintenance of public safety and good order: • Vehicles (excluding police cruisers), vessels (excluding police boats), or aircraft (excluding police helicopters). • Luxury items. • Real estate. • Construction projects (other than penal or correctional institutions). • Any similar matters. Non-Supplanting: Federal funds must be used to supplement existing funds for program activities and cannot replace or supplant nonfederal funds that have been appropriated for the same purpose. Supplanting is prohibited under JAG. Reporting Requirements: Once an award is accepted, award recipients must submit quarterly financial status (SF-425) and annual performance reports through GMS (https://grants.ojp.usdoj.gov). To assist in fulfilling the Department's responsibilities under the Government Performance and Results Act of 1993 (GPRA), P.L. 103-62, applicants who receive funding under this solicitation must provide data that measures the results of their work. Additionally, applicants must discuss City of Spokane Valley—JAG Grant June 28,2011 Page 4 of 4 in their application their methods for collecting data for performance measures. Please refer to "What An Application Must Include" (below), for additional information on applicant responsibilities for collecting and reporting data. Quarterly performance metrics reports must be submitted through BJA's Performance Measurement Tool (PMT) web site: www.biaperformancetools.org. Fiscal Year(FY)2011 Local JAG Washington Allocations mi Listed below are all jurisdictions in the state that are eligible for FY 2011 JAG funding,as determined by the JAG formula. If your jurisdiction is listed with another city or county government in a shaded area,you are in a funding disparity. In this case,the units of local government must develop a Memorandum of Understanding(MOU)and apply for an award with a single,joint application. Finding your jurisdiction: (1)Disparate jurisdictions are listed in shaded groups below,in alphabetic order by county. (2)Eligible individual allocations are listed alphabetically below the shaded,disparate groupings. Counties that have an asterisk(")under the"Eligible Individual Allocation"column did not submit the level of violent crime data to qualify for a direct award from BJA,but are in the disparate grouping indicated by the shaded area. The JAG legislation requires these counties to remain a partner with the local jurisdictions receiving funds and must be a signatory on the required Memorandum of Understanding(MOU). A sample MOU is provided online at: www.ojp.usdoj.gov/BJA/grant/iag11/11JAGMOU.pd[Disparate jurisdictions do not need to abide by the listed individual allocations,which are provided for information only. Jurisdictions in a funding disparity are responsible for determining individual amounts within the Eligible Joint Allocation and for documenting individual allocations in the MOU.For additional details regarding the JAG formula and award calculation process,with examples,please refer to the updated JAG Technical report:http://bjs.gov/content/pub/pdf/jagpl0.pdf For JAG Frequently Asked Questions,please refer to BJA's JAG webpage:http://www.oip.usdoi.gov/BJA/grant/jag.htmL State Jurisdiction Name Government Type Eligible Individual Allocation Eligible Joint Allocation TVA BENTON COUNTY County * WA KENNEWICK CITY Municipal $30,171 WA RICHLAND CITY Municipal $12,575 $42,746 WA CHELAN COUNTY County * WA WENATCHEE CITY Municipal $12,195 $12,195 WA CLARK COUNTY County $34,728 WA VANCOUVER CITY Municipal $80,469 $115,197 WA COWLITZ COUNTY County * WA LONGVIEW CITY Municipal $16,794 $16,794 WA FRANKLIN COUNTY County * WA PASCO CITY Municipal $22,533 $22,533 WA KING COUNTY County $76,207 WA SEATTLE CITY Municipal $463,108 $539,315 WA LEWIS COUNTY County * WA CENTRALIA CITY Municipal $12,153 $12,153 WA PIERCE COUNTY County $145,367 WA TACOMA CITY Municipal $253,939 $399,306 WA SPOKANE COUNTY County $32,449 WA SPOKANE CITY Municipal $166,424 $198,873 WA WALLA WALLA COUNTY County * WA WALLA WALLA CITY Municipal $15,022 $15,022 WA YAKIMA COUNTY County $15,866 WA YAKIMA CITY Municipal $53,548 $69,414 WA AUBURN CITY Municipal $33,631 WA BELLEVUE CITY Municipal $19,748 WA BELLINGHAM CITY Municipal $22,744 WA BREMERTON CITY Municipal $37,724 WA BURIEN CITY Municipal $23,082 WA DES MOINES CITY Municipal $14,600 WA EVERETT CITY Municipal $74,182 WA FEDERAL WAY CITY Municipal $41,311 WA GRANT COUNTY County $11,435 WA KENT CITY Municipal $66,460 WA KITSAP COUNTY County $81,735 WA LACEY CITY Municipal $11,899 WA LAKEWOOD CITY Municipal $67,346 WA LYNNWOOD CITY Municipal $16,246 WA MARYSVILLE CITY Municipal $11,351 WA MASON COUNTY County $17,301 WA MOSES LAKE CITY Municipal $11,942 WA MOUNT VERNON CITY Municipal $10,802 WA OLYMPIA CITY Municipal $16,414 WA PUYALLUP CITY Municipal $18,651 WA RENTON CITY Municipal $36,753 WA SEATAC CITY Municipal $18,988 WA SHORELINE CITY Municipal $13,081 WA SKAGIT COUNTY County $10,887 WA SNOHOMISH COUNTY County $71,270 WA SPOKANE VALLEY CITY Municipal $34,812 WA THURSTON COUNTY County $36,795 WA TUKWILACITY Municipal $21,309 WA UNIVERSITY PLACE CITY Municipal $11,604 WA WHATCOM COUNTY County $17,216 Local total $2,324,867 OMB No. 1121-0329 U.S.Department of Justice Office of Justice Programs Bureau of Justice Assistance The U.S. Department of Justice (DOJ), Office of Justice Programs' (OJP) Bureau of Justice Assistance (BJA) is pleased to announce that it is seeking applications for funding under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. This program furthers the Department's mission by assisting state, local, and tribal efforts to prevent or reduce crime and violence. Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2011 Local Solicitation Eligibility Applicants are limited to units of local government appearing on the FY 2011 JAG Allocations List. To view this list, go to www.oip.usdoi.gov/BJA/grant/11iagallocations.html. For JAG program purposes, a unit of local government is: a town, township, village, parish, city, county, borough, or other general purpose political subdivision of a state; or, it may also be a federally recognized Indian tribe that performs law enforcement functions (as determined by the Secretary of the Interior). Otherwise a unit of local government may be any law enforcement district or judicial enforcement district established under applicable state law with authority to independently establish a budget and impose taxes. In Louisiana, a unit of local government means a district attorney or parish sheriff. In the District of Columbia or any United States Trust Territory, a unit of local government is any agency of the District of Columbia or federal government performing law enforcement functions for the District of Columbia or Trust Territories of the United States. Deadline Registration for this funding opportunity is required prior to application submission, by selecting the "Apply Online" button associated with the solicitation title in OJP's Grants Management System (GMS). (See "How to Apply," page 11.) All registrations and applications are due by 8:00 p.m. eastern time on July 21, 2011. (See "Deadlines: Registration and Application," page 4.) Contact Information For technical assistance with submitting the application, contact the Grants Management System Support Hotline at 1-888-549-9901, option 3, or via e-mail to GM S.HelpDesk @usdoj.gov. Note: The GMS Support Hotline hours of operation are Monday—Friday from 6:00 a.m. to 12 midnight eastern time, except federal holidays. For assistance with any other requirement of this solicitation, contact the BJA Justice Information Center at 1-877-927-5657, via e-mail to JIC©telesishq.com, or by live web chat. The BJA Justice Information Center hours of operation are 8:30 a.m. to 5:00 p.m. eastern time, and 8:30 a.m. to 8:00 p.m. eastern time, Monday through Friday, on the solicitation close date. You may also contact your State Policy Advisor: www.oip.gov/BJA/resource/ProgramsOffice.html. Release date: June 6, 2011 BJA-2011-3031 OMB No.1121-0329 2 Approval Expires 02/28/2013 CONTENTS Overview 4 Deadlines: Registration and Application 4 Eligibility 4 JAG Program—Specific Information 4 Performance Measures 10 Notice of New Post-Award Reporting Requirements 11 How to Apply 11 What an Application Must Include: 13 Application for Federal Assistance (SF-424) (Required) Program Narrative (Required) Budget and Budget Narrative (Required) Review Narrative (Required) Abstract (Required) Tribal Authorizing Resolution (If Applicable) Additional Attachments (If Applicable) Other Standard Forms (Optional) Review Process 15 Additional Requirements 16 Application Checklist 17 BJA-2011-3031 OMB No.1121-0329 3 Approval Expires 02/28/2013 Edward Byrne Memorial Justice Assistance Grant (JAG) Program: Local Solicitation CFDA #16.738 Overview The Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3751(a)) is the primary provider of federal criminal justice funding to state and local jurisdictions. JAG funds support all components of the criminal justice system, from multijurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts, corrections, treatment, and justice information sharing initiatives. JAG-funded projects may address crime through the provision of services directly to individuals and/or communities and by improving the effectiveness and efficiency of criminal justice systems, processes, and procedures. Deadlines: Registration and Application Registration is required prior to submission. The deadline to register in GMS is 8:00 p.m. eastern time on July 21, 2011 and the deadline for applying for funding under this announcement is 8:00 p.m. eastern time on July 14, 2011. Please see the "How to Apply" section, page 6, for more details. Eligibility Please refer to the cover page of this solicitation for eligibility under this program. JAG Program—Specific Information Formula Once each fiscal year's overall JAG Program funding level is determined, BJA partners with the Bureau of Justice Statistics (BJS) to begin a four step grant award calculation process which consists of: 1. Computing an initial JAG allocation for each state and territory, based on their share of violent crime and population (weighted equally). 2. Reviewing the initial JAG allocation amount to determine if the state or territory allocation is less than the minimum ("de minimus") award amount defined in the JAG legislation (0.25 percent of the total). If this is the case, the state or territory is funded at the minimum level, and the funds required for this are deducted from the overall pool of JAG funds. Each of the remaining states receives the minimum award plus an additional amount based on their share of violent crime and population. 3. Dividing each state's final award amount (except for the territories and District of Columbia) between state and local governments at a rate of 60 and 40 percent, respectively. Determining local unit of government award allocations, which are based on their proportion of the state's three-year violent crime average. If a local eligible award amount is less than $10,000, the funds are returned to the state to be awarded to these BJA-2011-3031 OMB No 1121-0329 4 Approval Expires 02/28/2013 local units of government through the state agency. If the eligible award amount is $10,000 or more, then the local government is eligible to apply for a JAG award directly from BJA. Award Amount Eligible award amounts under JAG are posted annually to BJA's JAG web page: www.oip.usdoi.gov/BJA/grant/iaq.html. All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law. Purpose Areas JAG funds may be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and criminal justice information systems for criminal justice that will improve or enhance such areas as: • Law enforcement programs. • Prosecution and court programs. • Prevention and education programs. • Corrections and community corrections programs. • Drug treatment and enforcement programs. • Planning, evaluation, and technology improvement programs. • Crime victim and witness programs (other than compensation). Note: The authorizing statute for the JAG Program provides that funds are to be used for the purposes above and notes that these purposes include all of the purposes previously authorized under the Edward Byrne Memorial State and Local Assistance Program (Byrne Formula) and the Local Law Enforcement Block Grant Program (LLEBG). This provision may be useful to applicants in understanding all of the allowable uses under the above purpose areas. For example, relying on this provision, it can be understood that the JAG Purpose Area "Prosecution and court programs" listed above, provides the states and local units of government with the authority to fund defender, judicial, pretrial, and court administration efforts as well as prosecution programs. For a listing of prior Byrne Formula and LLEBG purpose areas, see www.oip.usdoi.gov/BJA/grant/byrnepurpose.html. Although these two programs have been eliminated, their prior purpose areas may be useful in appreciating the scope of the JAG purpose areas. JAG funds may also be used to address key statutory requirements that may not be otherwise funded, including requirements from the state and federal level, such as addressing limited English proficiency requirements and other similar mandates. Priorities BJA recognizes that the downturn in the economy has resulted in significant pressures on state and local criminal justice systems. In these challenging times, shared priorities and leveraged resources can make a significant impact. In light of this, it is important to make SAAs and local JAG recipients aware of several areas of priority that may be of help in maximizing the effectiveness of the Byrne JAG funding at the state and local level. BJA-2011-3031 OMB No.1121-0329 5 Approval Expires 02/28/2013 As an overall framework for success, we encourage both state and local comprehensive justice planning, bringing all of the system stakeholders together, including law enforcement, courts, prosecutors, defenders, corrections officials, and other stakeholders to create a comprehensive and strategic justice plan to ensure coordination and a more effective justice system. As a part of this strategic planning process, we strongly encourage state and local planners to consider programs that are evidence-based and have been proven effective; in a difficult budgetary climate, it is critical that dollars are spent on programs whose effectiveness is proven. However, we recognize that state and local programs can also be excellent laboratories for innovative programs that can be models for other states and localities addressing difficult problems. BJA has made resources available to SAAs and others to provide training and technical assistance in identifying and using evidence-based practices as the outcome of a comprehensive and strategic justice plan in the state or local community. We also strongly encourage SAAs and local recipients to use JAG funding to support, replicate and expand strategic efforts to assess system cost drivers and to make appropriate policy changes that can reduce system costs while not jeopardizing public safety. These efforts include justice reinvestment and court reengineering as well as others. In addition to these overarching considerations and in addition to our longstanding and unwavering commitment to keeping violent crime at its lowest level in decades, the following priorities represent key areas where we will be focusing nationally and invite each state to join us in addressing these challenges as a part of our JAG partnership. Counterterrorism and Information Sharing/Fusion Centers A key priority for DOJ and, indeed, the entire Administration, is effective counterterrorism and terrorism prevention programs. We recognize that state and local law enforcement are critical partners in detecting, identifying, preventing, and disrupting acts of violence against the United States by both domestic and international extremist organizations. Preventing terrorism remains the first goal of DOJ's strategic plan and remains a priority for BJA. A key priority of the National Strategy on Information Sharing for preventing terrorism includes support for State and Major Urban Area fusion centers (fusion centers) to address gaps in achieving full implementation of Global's Baseline Capabilities for fusion centers. Through the partnership of the U.S. Department of Homeland Security and DOJ the support for these fusion centers also enhances a state's response to "all crimes" by improving information sharing and coordination with local law enforcement agencies. Evidence-Based Programs or Practices OJP considers programs and practices to be evidence-based when their effectiveness has been demonstrated by causal evidence (generally obtained through one or more outcome evaluations). Causal evidence documents a relationship between an activity or intervention (including technology) and its intended outcome, including measuring the direction and size of a change, and the extent to which a change may be attributed to the activity or intervention. Causal evidence depends on the use of scientific methods to rule out, to the extent possible, alternative explanations for the documented change. The strength of causal evidence, based on the factors described above, will influence the degree to which OJP considers a program or practice to be evidence-based. BJA-2011-3031 OMB No.1121-0329 6 Approval Expires 02/28/2013 Economic Crime As our economy shows signs of recovery, it is essential that we not allow this progress to be thwarted by economic crime, including mortgage fraud, financial crimes, fraud, and intellectual property crimes that threaten our economic growth and stability. Reentry and Smart Probation In order to lessen the burden on what has been described as an overreliance on incarceration, it is essential that those who have served time can transition back into the community and into crime-free pro-social lives. To do this, we will emphasize smart and effective approaches to offender reentry and will support statewide and local efforts in justice reinvestment, which reduces costly spending on incarceration and reinvests a portion of the savings into other areas of the justice system without sacrificing accountability. Indigent Defense Another key priority area is ensuring that justice is truly done in the criminal justice system—the Attorney General has consistently stressed that the crisis in indigent defense reform is a serious concern of his, a concern which is shared by OJP and BJA. As a former prosecutor and judge, however, the Attorney General is also acutely aware that without adequate funding for the courts, prosecution, problem-solving courts, and other innovative, cost-saving alternatives to incarceration, true justice cannot be achieved. Children Exposed To Violence Last, but certainly not least, we must ensure that, in the context of our continued focus on addressing violent crime, children who are exposed to violence are responded to effectively so that these experiences do not risk the futures of these children and do not fuel the cycle of violence. These priorities and others will be the focus of our efforts during FY 2011, and we invite you as a partner and grantee to join us in our efforts to address these critical issues. Interoperable Communications Grantees (including sub-grantees) that are using FY 2011 JAG Program funds to support emergency communications activities should comply with the FY2011 SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Emergency communications activities include the purchase of Interoperable Communications Equipment and technologies such as voice-over- internet protocol bridging or gateway devices, or equipment to support the build out of wireless broadband networks in the 700 MHz public safety band under the Federal Communications Commission (FCC) Waiver Order. SAFECOM guidance can be found at www.safecomprogram.gov. Grantees interested in developing a public safety broadband network in the 700 MHz band in their jurisdictions must adhere to the technical standards set forth in the FCC Waiver Order, or any succeeding FCC orders, rules, or regulations pertaining to broadband operations in the 700 MHz public safety band. The recipient shall also ensure projects support the Statewide Communication Interoperability Plan (SCIP) and are fully coordinated with the full-time Statewide Interoperability Coordinator (SWIC) in the state of the project. As the central coordination point for their state's interoperability effort, the SWIC plays a critical role, and can serve as a valuable resource. SWICs are responsible for the implementation of the SCIP through coordination and collaboration with the emergency response community. The U.S. Department of Homeland Security Office of Emergency Communications maintains a list of BJA-2011-3031 OMB No.1121-0329 7 Approval Expires 02/28/2013 SWICs for each of the 56 states and territories. Please contact OEC @_hq.dhs.gov if you are not familiar with your state or territory's SWIC. If any future regulatory requirement (from the FCC or other governmental entity) results in a material technical or financial change in the project, the recipient should submit associated documentation, and other material, as applicable, for review by the SWIC to ensure coordination. Please note that for future year solicitations (FY 2012), BJA will require that the SWIC provide approval for changes in interoperable communication projects. Grantees should establish communications with the SWIC in their state or territory in the near future in order to ensure seamless coordination on all projects going forward. Grantees (and sub-grantees) should provide a listing of all communications equipment purchased with grant award funding (plus the quantity purchased of each item) to their assigned BJA State Policy Advisor once items are procured during any periodic programmatic progress reports. Responsibilities The Chief Executive Officer (CEO) of an eligible unit of local government or other officer designated by the CEO must submit the application for JAG funds. A unit of local government receiving a JAG award will be responsible for the administration of the funds including: distributing the funds; monitoring the award; submitting quarterly financial status (SF-425) and performance metrics reports and annual programmatic reports; and providing ongoing oversight and assistance to any subrecipients of the funds. Length of Awards Awards are made in the first fiscal year of the appropriation and may be expended during the following 3 years, for a total grant period of 4 years. Extensions beyond this period may be made on a case-by-case basis at the discretion of the Director of BJA and must be requested via the Grants Management System (GMS) no less than 30 days prior to the grant end date. Administrative Funds A unit of local government may use up to 10 percent of the award, plus any interest accrued, for costs associated with administering JAG funds. Disparate Certification A disparate allocation occurs when a city or municipality is allocated one-and-one-half times (150 percent) more than the county, while the county bears more than 50 percent of the costs associated with prosecution or incarceration of the municipality's Part 1 violent crimes. A disparate allocation also occurs when multiple cities or municipalities are collectively allocated four times (400 percent) more than the county, and the county bears more than 50 percent of the collective costs associated with prosecution or incarceration of each municipality's Part 1 violent crimes. * Jurisdictions certified as disparate must identify a fiscal agent that will submit a joint application for the aggregate eligible allocation to all disparate municipalities. The joint application must determine and specify the award distribution to each unit of local government and the purposes for which the funds will be used. When beginning the JAG application process, a Memorandum of Understanding (MOU) that identifies which BJA-2011-3031 OMB No.1121-0329 8 Approval Expires 02/28/2013 jurisdiction will serve as the applicant/fiscal agent for joint funds, must be completed, and signed by the Authorized Representative for each participating jurisdiction. The signed MOU should be attached to the application. For a sample MOU, go to www.ojp.usdoj.gov/BJA/grant/jag 11/11 JAGMOU.pdf. Governing Body Review The applicant agency (fiscal agent in disparate situations) must make the grant application available for review by the governing body (or to the organization designated by the governing body) not fewer than 30 days before the application is submitted to BJA. Public Comment The applicant agency (the fiscal agent in disparate situations) must include a statement that the application was made public and that, to the extent of applicable law or established procedure, an opportunity to comment was provided to citizens and to neighborhood or community-based organizations. Budget Information Match Requirement While match is not required with the JAG Program, match can be used as an effective strategy for states and units of local government to expand justice funds and build buy-in for local criminal justice initiatives. Supplanting Federal funds must be used to supplement existing funds for program activities and cannot replace or supplant nonfederal funds that have been appropriated for the same purpose. Supplanting is prohibited under JAG. Please see BJA's JAG web page and the updated JAG FAQs for examples of supplanting. Trust Fund Award recipients may drawdown JAG funds in advance. To do so, a trust fund must be established in which to deposit the funds. The trust fund may or may not be an interest-bearing account. If subrecipients draw down JAG funds in advance, they also must establish a trust fund in which to deposit funds. This trust fund requirement only applies to direct JAG award recipients as well as subrecipients that are not on a reimbursement basis. Prohibited Uses No JAG funds may be expended outside of JAG purpose areas. Even within these purpose areas, however, JAG funds cannot be used directly or indirectly for security enhancements or equipment for nongovernmental entities not engaged in criminal justice or public safety. Nor may JAG funds be used directly or indirectly to provide for any of the following matters unless BJA certifies that extraordinary and exigent circumstances exist, making them essential to the maintenance of public safety and good order: BJA-2011-3031 OMB No.1121-0329 9 Approval Expires 02/28/2013 • Vehicles (excluding police cruisers), vessels (excluding police boats), or aircraft (excluding police helicopters). • Luxury items. • Real estate. • Construction projects (other than penal or correctional institutions). • Any similar matters. *For information related to requesting a waiver to use funds for any prohibited item, please refer to the updated JAG FAQs on BJA's JAG web page. Reporting Requirements Once an award is accepted, award recipients must submit quarterly financial status (SF-425) and annual performance reports through GM S. In addition, applicants who receive funding under this solicitation must provide data that measures the results of their work. Please refer to "Performance Measures" below for further information. Performance Measures To assist in fulfilling the Department's responsibilities under the Government Performance and Results Act of 1993 (GPRA), P.L. 103-62, applicants who receive funding under this solicitation must provide data that measures the results of their work. Quarterly performance metrics reports must be submitted through BJA's Performance Measurement Tool (PMT) web site: www.bjaperformancetools.orq. The performance measure can be found at: www.bjaperformancetools.orq/help/ARRAJAGandJAGCombinedlndicatorGrid.pdf. All JAG recipients should be aware that BJA is currently considering changes to the JAG performance reporting processes, including measures. While state administering agencies will play a role in the process, recipients are advised that the reporting requirements noted above may be subject to modification through this process. Submission of performance measures data is not required for the application. Instead, applicants should discuss in their application their proposed methods for collecting data for performance measures. Please refer to the section "What an Application Must Include" (below) for additional information. Note on project evaluations: Applicants that propose to use funds awarded through this solicitation to conduct project evaluations should be aware that certain project evaluations (such as systematic investigations designed to develop or contribute to generalizable knowledge) may constitute "research" for purposes of applicable DOJ human subjects protections. However, project evaluations that are intended only to generate internal improvements to a program or service, or are conducted only to meet OJP's performance measure data reporting requirements likely do not constitute "research." Applicants should provide sufficient information for OJP to determine whether the particular project they propose would either intentionally or unintentionally collect and/or use information in such a way that it meets the DOJ regulatory definition of research. BJA-2011-3031 OMB No.1121-0329 10 Approval Expires 02/28/2013 Research, for the purposes of human subjects protections for OJP-funded programs, is defined as, "a systematic investigation, including research development, testing, and evaluation, designed to develop or contribute to generalizable knowledge" (28 C.F.R. § 46.102(d)). For additional information on determining whether a proposed activity would constitute research, see the decision tree to assist applicants on the "Research and the Protection of Human Subjects" section of the OJP Other Requirements for OJP Applications" web page (www.ojp.usdoj.gov/funding/other requirements.htm). Applicants whose proposals may involve a research or statistical component also should review the "Confidentiality" section on that web page. Notice of New Post-Award Reporting Requirements Applicants should anticipate that all recipients (other than individuals) of awards of$25,000 or more under this solicitation, consistent with the Federal Funding Accountability and Transparency Act of 2006 (FFATA), will be required to report award information on any first-tier subawards totaling $25,000 or more, and, in certain cases, to report information on the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients. Each applicant entity must ensure that it has the necessary processes and systems in place to comply with the reporting requirements should it receive funding. Reports regarding subawards will be made through the FFATA Subaward Reporting System (FSRS), found at www.fsrs.gov/. Please note also that applicants should anticipate that no subaward of an award made under this solicitation may be made to a subrecipient (other than an individual) unless the potential subrecipient acquires and provides a Data Universal Numbering System (DUNS) number. How to Apply Applications are submitted through OJP's Grants Management System (GMS). GMS is a web- based, data-driven computer application that provides cradle to grave support for the application, award, and management of awards at OJP. Applicants must register in GMS for each specific funding opportunity and should begin the process immediately to meet the GMS registration deadline, especially if this is the first time using the system. Complete instructions on how to register and submit an application in GMS can be found at www.ojp.usdoj.gov/gmscbt/. If the applicant experiences technical difficulties at any point during this process, please e-mail GMS.HelpDesk©usdoj.gov or call 888-549-9901 (option 3), Monday—Friday from 6:00 a.m. to midnight eastern time, except federal holidays. OJP highly recommends that applicants start the registration process as early as possible to prevent delays in submitting an application package by the specified application deadline. All applicants should complete the following steps: 1. Acquire a DUNS number. A DUNS number is required to submit an application in GMS. In general, the Office of Management and Budget requires that all applicants (other than individuals) for federal funds include a DUNS (Data Universal Numbering System) number in their application for a new award or renewal of an existing award. A DUNS number is a unique nine-digit sequence recognized as the universal standard for identifying and keeping track of entities receiving federal funds. The identifier is used for tracking purposes and to validate address and point of contact information for federal assistance applicants, recipients, and subrecipients. The DUNS number will be used throughout the grant life BJA-2011-3031 OMB No.1121-0329 11 Approval Expires 02/28/2013 cycle. Obtaining a DUNS number is a free, one-time activity. Obtain a DUNS number by calling Dun and Bradstreet at 866-705-5711 or by applying online at www.dnb.com. A DUNS number is usually received within 1-2 business days. 2. Acquire or renew registration with the Central Contractor Registration (CCR) database. OJP requires that all applicants (other than individuals) for federal financial assistance maintain current registrations in the Central Contractor Registration (CCR) database. The CCR database is the repository for standard information about federal financial assistance applicants, recipients, and subrecipients. Organizations that have previously submitted applications via Grants.gov are already registered with CCR, as it is a requirement for Grants.gov registration. Please note, however, that applicants must update or renew their CCR registration annually to maintain an active status. Information about CCR registration procedures can be accessed at www.ccr.gov. 3. Acquire a GMS username and password. A new user must create a GMS profile by selecting the "First Time User" link under the sign-in box of the GMS home page. For more information on how to register in GMS, go to www.ojp.usdoj.gov/gmscbt/. 4. Verify the CCR registration in GMS. OJP requests that all applicants verify their CCR registration in GMS. Once logged into GMS, please click the "CCR Claim" link on the left side of the default screen. Click the submit button to verify the CCR registration. 5. Search for the funding opportunity on GMS. After logging into GMS or completing the GMS profile for username and password, go to the "Funding Opportunities" link on the left side of the page. Please select the Bureau of Justice Assistance and the Edward Byrne Memorial Justice Assistance Grant (JAG) Program—Local Solicitation. 6. Register by selecting the "Apply Online" button associated with the solicitation title. The search results from step 5 will display the solicitation title along with the registration and application deadlines for this funding opportunity. Please select the "Apply Online" button in the "Action" column to register for this solicitation and create an application in the system. 7. Submit an application consistent with this solicitation by following the directions in GMS. Once submitted, GMS will display a confirmation screen stating the submission was successful. Important: In some instances, an applicant must wait for GMS approval before submitting an application. Applicants are urged to submit the application at least 72 hours prior to the due date of the application. Note: OJP's Grants Management System (GMS) does not accept executable file types as application attachments. The disallowed file types include, but are not limited to, the following extensions: ".com," ".bat," ".exe," ".vbs," ".cfg," ".dat," ".db," ".dbf," ".dIl," ".ini," ".log," ".ora," ".sys," and ".zip." Experiencing Unforeseen GMS Technical Issues If an applicant experiences unforeseen GMS technical issues beyond the applicant's control that prevent submission of its application by the deadline, the applicant must contact the Bureau of Justice Assistance Programs Office staff within 24 hours after the deadline and request approval to submit the application. At that time, BJA Programs Office staff will instruct the applicant to submit specific information detailing the technical difficulties. The applicant must e- BJA-2011-3031 OMB No.1121-0329 12 Approval Expires 02/28/2013 mail: a description of the technical difficulties, a timeline of submission efforts, the complete grant application, the applicant DUNS number, and GMS Help Desk tracking number(s) received. After the program office reviews all of the information submitted, and contacts the GMS Help Desk to validate the technical issues reported, OJP will contact the applicant to either approve or deny the request to submit a late application. If the technical issues reported cannot be validated, the application will be rejected as untimely. The following conditions are not valid reasons to permit late submissions: (1) failure to begin the registration process in sufficient time, (2) failure to follow GMS instructions on how to register and apply as posted on its Web site, (3) failure to follow all of the instructions in the OJP solicitation, and (4) technical issues experienced with the applicant's computer or information technology (IT) environment. Notifications regarding known technical problems with GMS, if any, are posted at the top of the OJP funding web page, www.oip.usdoi.gov/funding/solicitations.htm. What an Application Must Include This section describes what an application is expected to include and sets out a number of elements. Applicants should anticipate that failure to submit an application that contains all of the specified elements may negatively affect the review of the application and, should a decision nevertheless be made to make an award, will result in the inclusion of special conditions that preclude access to or use of award funds pending satisfaction of the conditions. OJP strongly recommends use of appropriately descriptive file names (e.g., "Program Narrative," "Budget and Budget Narrative," "Memoranda of Understanding," etc.) for all required attachments. 1. Application for Federal Assistance (SF-424) The SF-424 is a standard form required for use as a cover sheet for submission of pre- applications, applications, and related information. Grants.gov and GMS take information from the applicant's profile to populate the fields on this form. 2. Program Narrative Applicants must submit a program narrative that generally describes the proposed program activities for the four year grant period. The narrative must outline the type of programs to be funded by the JAG award and provide a brief analysis of the need for the programs. Narratives must also identify anticipated coordination efforts involving JAG and related justice funds. Certified disparate jurisdictions submitting a joint application must specify the funding distribution to each disparate unit of local government and the purposes for which the funds will be used. Failure to submit this required information will result in an application being returned in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 3. Budget and Budget Narrative Applicants must submit a budget and budget narrative outlining how JAG funds, including administrative funds if applicable, will be used to support and implement the program. This narrative should include a full breakdown of administrative costs, as well as an overview of BJA-2011-3031 OMB No.1121-0329 13 Approval Expires 02/28/2013 how funds will be allocated across approved JAG purpose areas. Applicants should utilize the following approved budget categories to label the requested expenditures: Personnel, Fringe Benefits, Travel, Equipment, Supplies, Consultants/Contracts, and an Other category. For informational purposes only, a sample budget form may be found at www.oip.usdoi.gov/funding/forms/budget detail.pdf. Failure to submit this required information will result in an application being change requested in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding special condition at the time of award if time does not permit for a change request process. Failure to submit this required information will result in an application being returned in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 4. Review Narrative Applicants must submit information documenting that the date the JAG application was made available for review to the governing body, or to an organization designated by that governing body, on a date not less than 30 days before the application was submitted to BJA. The attachment must also specify that an opportunity to comment was provided to citizens to the extent applicable law or established procedures make such opportunity available. Failure to submit this required information will result in an application being change requested in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding special condition at the time of award if time does not permit for a change request process. Failure to submit this required information will result in an application being returned in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 5. Abstract Applicants must provide an abstract that includes the applicant's name, title of the project, goals of the project, and a description of the strategies to be used. In addition, above or below the abstract narrative, applicants must identify up to five project identifiers that would be associated with proposed project activities. The list of all identifiers can be found at www.oip.usdoi.gov/BJA/grant/iag11/JAGldentifiers.pdf.The abstract must not exceed a half-page, or 400-500 words. Failure to submit this required information will result in an application being returned in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 6. Tribal Authorizing Resolution (if applicable) If an application is being submitted by either (1) a tribe or tribal organization or (2) a third party proposing to provide direct services or assistance to residents on tribal lands, then a current authorizing resolution of the governing body of the tribal entity or other enactment of the tribal council or comparable governing body authorizing the inclusion of the tribe or tribal organization and its membership should be included with the application. In those instances when an organization or consortium of tribes proposes to apply for a grant on behalf of a tribe or multiple specific tribes, then the application should include a resolution from all tribes that will be included as a part of the services/assistance provided under the grant. A consortium of tribes for which existing consortium bylaws allow action without support from BJA-2011-3031 OMB No.1121-0329 14 Approval Expires 02/28/2013 all tribes in the consortium (i.e., without authorizing resolution or other enactment of each tribal governing body) may submit a copy of its consortium bylaws with the application in lieu of tribal resolutions. 7. Additional Attachments (if applicable) Jurisdictions certified as disparate must identify a fiscal agent that will submit a joint application for the aggregate eligible allocation to all disparate municipalities. The joint application must determine and specify the award distribution to each unit of local government and the purposes for which the funds will be used. When beginning the JAG application process, a Memorandum of Understanding (MOU) that identifies which jurisdiction will serve as the applicant/fiscal agent for joint funds, must be completed, and signed by the Authorized Representative for each participating jurisdiction. The signed MOU must be attached to the application. For a sample MOU, go to www.ojp.usdoj.gov/BJA/grant/jag 11/11 JAGMOU.pdf. Failure to submit this required information will result in an application being change requested in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding special condition at the time of award if time does not permit for a change request process. 8. Other Standard Forms Additional forms that may be required in connection with an award are available on OJP's funding page at www.ojp.usdoj.gov/funding/forms.htm. For successful applicants, receipt of funds may be contingent upon submission of all necessary forms. Please note in particular the following forms. a. Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements (required to be submitted in GMS prior to the receipt of any award funds). b. Disclosure of Lobbying Activities (required for any applicant that expends any funds for lobbying activities; this form must be downloaded, completed, and then uploaded). c. Accounting System and Financial Capability Questionnaire (required for any applicant other than an individual that is a non-governmental entity and that has not received any award from OJP within the past 3 years; this form must be downloaded, completed, and then uploaded). d. Standard Assurances (required to be submitted in GMS prior to the receipt of any award funds). Review Process OJP is committed to ensuring a fair and open process for awarding grants. The Bureau of Justice Assistance reviews the application to make sure that the information presented is reasonable, understandable, measurable, and achievable, as well as consistent with the solicitation. Absent explicit statutory authorization or written delegation of authority to the contrary, all final grant award decisions will be made by the Assistant Attorney General (AAG). BJA-2011-3031 OMB No.1121-0329 15 Approval Expires 02/28/2013 Additional Requirements Applicants selected for awards must agree to comply with additional legal requirements upon acceptance of an award. We strongly encourage you to review the information pertaining to these additional requirements prior to submitting your application. Additional information for each can be found at www.ojp.usdoj.gov/funding/other requirements.htm. • Civil Rights Compliance • Faith-Based and Other Community Organizations • Confidentiality • Research and the Protection of Human Subjects • Anti-Lobbying Act • Financial and Government Audit Requirements • National Environmental Policy Act (NEPA) • DOJ Information Technology Standards (if applicable) • Single Point of Contact Review • Nonsupplanting of State or Local Funds • Criminal Penalty for False Statements • Compliance with Office of Justice Programs Financial Guide • Suspension or Termination of Funding • Nonprofit Organizations • For-Profit Organizations • Government Performance and Results Act (GPRA) • Rights in Intellectual Property • Federal Funding Accountability and Transparency Act (FFATA) of 2006 • Awards in excess of$5,000,000 — federal taxes certification requirement • Active CCR Registration BJA-2011-3031 OMB No.1121-0329 16 Approval Expires 02/28/2013 Application Checklist FY 2011 Edward Byrne Memorial Justice Assistance Grant (JAG) Program: Local Solicitation The application checklist has been created to aid assist in developing an application. Eligibility Requirement: The jurisdiction listed as the legal name on the application corresponds with the eligible jurisdiction listed on BJA's JAG web page The federal amount requested is within the allowable limit of the FY 2011 JAG Allocations List as listed on BJA's JAG web page The Application Contains: Standard 424 Form (see page 13) Program Narrative (see page 13) Budget and Budget Narrative (see page 13) Review Narrative (the date the JAG application was made available to the governing body for review and that it was provided to the public for comment) (see page 14) Abstract (see page 14) Additional Attachment: Memorandum of Understanding (MOU), if in a funding disparity (see page 15) Tribal Authorizing Resolution (if applicable) (see page 14) Other Standard Forms as applicable (see page 15), including: Disclosure of Lobbying Activities (if applicable) Accounting System and Financial Capability Questionnaire (if applicable) DUNS Number (see page 11) CCR Registration (see page 12) BJA-2011-3031 OMB No.1121-0329 17 Approval Expires 02/28/2013 JAG 2011 Program Narrative for City of Spokane Valley, WA. JAG 2011 Grant Proposal The City of Spokane Valley respectfully submits this application for the 2011 Edward Byrne Memorial Justice Assistance Grant (JAG). The City of Spokane Valley will act as fiscal agent for the JAG. This is the second year the City is eligible to apply as a non-disparate single jurisdiction. The City's Grant Accountant and Senior Analyst will be responsible for grant administration details as they relate to acting as fiscal agent, to include disbursement of funds and collecting and submitting financial and performance measure reports of the JAG funding. Expenditures are tracked through individual budget lines for each federal grant received, which keeps federal funding separate. City of Spokane Valley Projects The Spokane Valley Police Department, on behalf of the City of Spokane Valley, proposes to use their allocation of JAG funds ($34,812)for the grant purpose area of law enforcement programs. This grant funding will be used to implement the National Incident- Based Reporting System (NIBRS) at a cost of$16,250; Twenty (20) Encryption Aircards at a cost of $10,318; and ammunition at a cost of$8,244. NIBRS is an incident-based reporting system used by law enforcement as a standardized format for collecting and reporting data on crimes. It allows access and provides cross jurisdictional, agency-wide data sharing and administrative applications for investigative uses. It is mandated by the Washington Association of Sheriffs and Police Chiefs that every county in the State of Washington will use this system of reporting by 1/1/2012. The funds being requested will provide the necessary upgrade to our current Expeditor program, to implement NIBRS reporting as mandated. Continued funding of the aircards will maintain the service for the Spokane Valley Police Department's subcompact Page 1 of 2 JAG 2011 Program Narrative for City of Spokane Valley, WA. rugged computers so they will be active for in-field use. These aircards create secure, encrypted wireless data connections that enable law enforcement in the field to complete information systems searches necessary to their job duties. The ammunition will allow officers to receive additional firearm training. Page 2 of 2 City of Spokane Valley Review Narrative The JAG application data was made available to the Council and public on June 24, 2011. All information was available on the City's website and by request through the City Clerk's Office. The Council received all the information in their council packets for the public meetings on June 28, July 5, and July 12 of 2011. Public comment was allowed two of the meetings and through e-mail, phone, regular mail, and online submission. The agendas identifying the JAG application as an item to be considered were posted in advance of all meetings. OMB APPROVAL NO.1121-0188 EXPIRES 5-98(Rev.1/97) Budget Detail Purpose: The Budget Detail Worksheet may be used as a guide to assist you in the preparation of the budget and budget narrative.You may submit the budget and budget narrative using this form or in the format of your choice (plain sheets,your own form, or a variation of this form). However, all required information(including the budget narrative)must be provided.Any category of expense not applicable to your budget may be deleted. A. Personnel-List each position by title and name of employee, if available. Show the annual salary rate and the percentage of time to be devoted to the project. Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization. Name/Position Computation Cost Postition 1, Position 2 Postition 3 Postition 4 Postition 5 Postition 6 SUB-TOTAL$0.00 B. Fringe Benefits -Fringe benefits should be based on actual known costs or an established formula. Fringe benefits are for the personnel listed in budget category(A) and only for the percentage of time devoted to the project. Fringe benefits on overtime hours are limited to FICA, Workman's Compensation, and Unemployment Compensation. Name/Position Computation Cost Fringe benefit 1,each benefit entry is limited to one line Fringe benefit 2 Fringe benefit 3 Fringe benefit 4 Fringe benefit 5 SUB-TOTAL$0.00 Total Personnel & Fringe Benefits $0.00 OJP FORM 7150/1 (5-95) C. Travel- Itemize travel expenses of project personnel by purpose (e.g., staff to training, field interviews, advisory group meeting, etc.). Show the basis of computation(e.g., six people to 3-day training at $X airfare, $X lodging, $X subsistence). In training projects,travel and meals for trainees should be listed separately. Show the number of trainees and the unit costs involved. Identify the location of travel, if known. Indicate source of Travel Policies applied,Applicant or Federal Travel Regulations. Purpose of Travel Location Item Computation Cost Travel entry 1,two lines per entry Travel entry 2 Travel entry 3 Travel entry 4 Travel entry 5 Travel entry 6 Travel entry 7 TOTAL$0.00 D. Equipment-List non-expendable items that are to be purchased.Non-expendable equipment is tangible property having a useful life of more than two years and an acquisition cost of$5,000 or more per unit. (Note: Organization's own capitalization policy may be used for items costing less than $5,000). Expendable items should be included either in the "supplies" category or in the "Other" category.Applicants should analyze the cost benefits of purchasing versus leasing equipment, espe- cially high cost items and those subject to rapid technical advances. Rented or leased equipment costs should be listed in the "Contractual" category. Explain how the equipment is necessary for the success of the project.Attach a narrative describing the procurement method to be used. Item Computation Cost NIBRS Implementation(Upgrade to Expeditor Program) $16,250.00 Aircards-lyear lease for 20 aircards 40.99X12X20 $10,318.00 Ammunition $8,244.00 TOTAL,$34,812.00 E. Supplies - List items by type (office supplies,postage,training materials, copying paper, and expendable equipment items costing less that$5,000, such as books, hand held tape recorders) and show the basis for computation. (Note: Organization's own capitalization policy may be used for items costing less than $5,000). Generally, supplies include any materials that are expendable or consumed during the course of the project. Supply Items Computation Cost Supply item 1,one line per entry !supply item 2 supply item 3 I supply item 4 supply item 5 supply item 6 supply item 7 supply item 8 supply item 9 TOTAL$0.00 F. Construction -As a rule, construction costs are not allowable. In some cases,minor repairs or renovations may be allowable. Check with the program office before budgeting funds in this category. Purpose Description of Work Cost four lines per entry,use boxes below or an additional page for more space if required TOTAL$0.00 G. Consultants/Contracts - Indicate whether applicant's formal,written Procurement Policy or the Federal Acquisition Regulations are followed. Consultant Fees: For each consultant enter the name,if known, service to be provided,hourly or daily fee (8-hour day), and estimated time on the project. Consultant fees in excess of$450 per day require additional justification and prior approval from OW. Name of Consultant Service Provided Computation Cost Supply item 1,one line per entry maximum of three lines Supply item 1,one line per entry Supply item 1,one line per entry Supply item 1,one line per entry Subtotal$0.00 Consultant Expenses: List all expenses to be paid from the grant to the individual consultants in addition to their fees (i.e.,travel,meals, lodging, etc.) Item Location Computation Cost Consultant expense entry 1,one line pej maximum of three lines maximum of three lines Consultant expense entry 1,one line pej maximum of three lines Subtotal$0.00 Contracts: Provide a description of the product or service to be procured by contract and an estimate of the cost.Applicants are encouraged to promote free and open competition in awarding contracts. A separate justification must be provided for sole source contracts in excess of$100,000. Item Cost maximum of four lines,additional information should be attached on a separate sheet(s) maximum of four lines Subtotal$0.00 TOTAL$0.00 H. Other Costs - List items (e.g.,rent, reproduction, telephone,janitorial or security services, and investigative or confidential funds) by major type and the basis of the computation. For example, provide the square footage and the cost per square foot for rent, or provide a monthly rental cost and how many months to rent. Description Computation Cost four lines per entry,use boxes below or an additional page for more space if required TOTAL $0.00 I. Indirect Costs - Indirect costs are allowed only if the applicant has a Federally approved indirect cost rate.A copy of the rate approval, (a fully executed,negotiated agreement), must be attached. If the applicant does not have an approved rate, one can be requested by contacting the applicant's cognizant Federal agency,which will review all documentation and approve a rate for the applicant organization, or if the applicant's accounting system permits, costs may be allocated in the direct costs categories. Description Computation Cost one line per entry one line per entry TOTAL $0.00 Budget Summary-When you have completed the budget worksheet, transfer the totals for each category to the spaces below. Compute the total direct costs and the total project costs. Indicate the amount of Federal requested and the amount of non-Federal funds that will support the project. Budget Category Amount A. Personnel $0.00 $0.00 B. Fringe Benefits $0.00 C. Travel $34,812.00 D. Equipment $0.00 E. Supplies $0.00 F. Construction $0.00 G. Consultants/Contracts H. Other $0.00 $34,812.00 Total Direct Costs $0.00 I. Indirect Costs TOTAL PROJECT COSTS $34,812.00 Federal Request $34,812.00 Non-Federal Amount City of Spokane Valley Budget Narrative The 2011 JAG funds will be used to enhance the City's law enforcement program working in conjunction with the Spokane County Sheriff's Office. Specifically, the City's identified expenditures will be used to counteract violent crime, acts of terrorism, economic crimes, and crimes against children. The National Incident-Based System implementation allows access and provides cross-jurisdictional, agency-wide data sharing and administrative applications for investigative uses. The aircards allow officers to quickly receive and send secure, encrypted wireless data that enable law enforcement in the field to complete information systems searches necessary to their job duties. The ammunition expenditure will allow officers to complete firearm training and achieve certification to allow them to combat crime effectively while maintaining the safety of the community. The federal funds will be fully utilized for equipment and supplies. The City will fund the administrative costs of approximately$2,437. Costs are itemized in the attached budget worksheet. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 12, 2011 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE : Motion Consideration: Approval of Interlocal Agreement with Island County GOVERNING LEGISLATION: Intergovernmental Purchases: RCW 39.34.010; 39.34.030(5); SVMC 3.40.050(E). PREVIOUS COUNCIL ACTION TAKEN: Information only on 03-29-2011; Admin report on 05- 10-2011; Motion consideration 5-24-2011 BACKGROUND: On May 24, 2011 the City Council by unanimous vote authorized the purchase of the Paladin SmartGov permit tracking system. Island County conducted a compliant competitive bid process which also resulted in the purchase of the Paladin Data Systems permit tracking system in January 2011. State law allows purchases under either the competitive bid process specified in RCW 39.04.270 or an interlocal process specified in RCW 39.34. The purchase process allowed by RCW 39.34 is referred to as "piggy-backing." Piggy- backing is preferable in this instance rather than going through separate competitive bid process that would result in the purchase of the same software from the same vendor. Staff discussed this option at the May 24 meeting citing the savings in time and money that would result by piggy-backing on the Island County process. In order to use the piggy-backing process to purchase the Paladin Data Systems SmartGov system under the same contract conditions as Island County, the City is required by RCW 39.34.030 to have an interlocal purchasing agreement with Island County. The draft of the interlocal agreement with Island County attached. The agreement is similar to the interlocal Spokane County is proposing with Island County for the same purpose. Island County commissioners will review the proposed interlocals with Spokane Valley and Spokane County on July 5, 2011 with final approval scheduled for July 11, 2011. OPTIONS: 1. Authorize the City Manager to enter in to the purchasing interlocal with Island County 2. Provide direction to the City Manager to conduct a competitive bid process. RECOMMENDED ACTION OR MOTION: I move to authorize the City Manager to execute and finalize the interlocal with Island County for the purpose of"piggy-backing" on the Island County competitive bid process for the purchase of the Paladin SmartGov permit tracking system. BUDGET/FINANCIAL IMPACTS: No budget or financial impacts as a result of authorizing the interlocal. The permit tracking system purchase has already been authorized by Council to be included in the 2011 budget amendments. STAFF CONTACT: Mary Kate McGee, Building Official ATTACHMENTS: Draft Interlocal with Island County DRAFT INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT,AND OTHER MATTERS RELATED THERETO THIS AGREEMENT entered into by and between the City of Spokane Valley, a municipal corporation of the State of Washington,having offices for the transaction of business at 11707 East Sprague Ave Suite 106, Spokane Valley,WA,99206,hereinafter referred to as"SPOKANE VALLEY",and Island County,a political subdivision of the State of Washington,having offices for the transaction of business at 1 N.E. 6th Street, Coupeville, WA 98239, hereinafter referred to as "ISLAND COUNTY", jointly hereinafter referred to as the "PARTIES."Pursuant to Chapter 39.34 RCW and to other provisions of the law, SPOKANE VALLEY and ISLAND COUNTY,hereby agree to cooperative governmental purchasing upon the following terms and conditions. WITNESSETH: WHEREAS, pursuant to the provisions of the RCW Section 36.32.120(6), the City Council of SPOKANE VALLEY and the Board of County Commissioners of ISLAND COUNTY,each has the care of City or County property and the management of City or County funds and business for their respective jurisdictions; and WHEREAS, pursuant to the provisions of the RCW Section 36.32.235, et seq., the Board of County Commissioners must let out for bid the purchase or lease of all supplies, equipment and materials, as well as capital improvements for their respective County and for all elected officials thereof; and WHEREAS, pursuant to the provisions of the RCW Section 39.34.030(2), any two (2) or more public agencies may enter into agreements with one another for joint or cooperative action pursuant to the provisions of Chapter 39.34 RCW; and WHEREAS, pursuant to the provisions of RCW Section 39.34.080, any one (1) or more public agencies may contract with any one(1)or more other public agencies to perform any governmental service, activity or undertaking which each public agency entering into the contract is authorized by law to perform; and WHEREAS, SPOKANE VALLEY and the ISLAND COUNTY are desirous of taking advantage of contracts for the procurement of supplies, equipment, and materials negotiated by each public agency with private vendors and awarded in accordance with the competitive bidding laws of this State. NOW,THEREFORE,the PARTIES agree as follows: 1. Purpose. SPOKANE VALLEY and ISLAND COUNTY each obtain supplies, equipment and materials pursuant to the competitive bidding laws of the State; and following the award of such bids, negotiate agreements with private vendors for the procurement of such supplies,equipment,and materials. It is the intent of the parties in entering into this Intergovernmental Cooperative Purchasing Agreement to extend such contracts to each other to the extent permitted by law, and in a manner agreed upon by the parties. 2. Administration. No separate and distinct legal entity shall be created to conduct this joint undertaking. Day-to-day administration of this agreement shall be through managers appointed by each party. The parties shall form a joint board comprised of the managers appointed by each party. 3. Duration and Termination. This Agreement shall take effect immediately, and shall continue until terminated by the parties. Either party may terminate this Agreement with or without notice to the other party. Intergovernmental Government Cooperative Purchasing Agreement Page 1 of 2 DRAFT 4. Compliance with Applicable Laws. SPOKANE VALLEY and ISLAND COUNTY accept responsibility for compliance with any additional or varying laws and regulations governing purchases by or on behalf of their entity. 5. Method of Purchasing Supplies, Equipment, and Materials. A purchase by SPOKANE VALLEY or ISLAND COUNTY shall be effected by a purchase order from that entity, respectively, directed to the vendor or other party contracting to furnish goods or services to SPOKANE VALLEY or ISLAND COUNTY,respectively. 6. General Provisions: (a) Neither party accepts responsibility for the performance of any purchasing contract by the vendor, and neither accepts responsibility for payment of the purchase price by the other party. (b) Each party reserves the right to contract independently for the purchase of any goods or services,with or without notice to the other party. (c) SPOKANE VALLEY and ISLAND COUNTY reserve the right to exclude the other party, or any class containing the other party, from any particular purchasing contract,with or without notice to the other party. (d)This Agreement covers all SPOKANE VALLEY and ISLAND COUNTY goods and services purchase contracts. IN WITNESS WHEREOF,the Parties have caused this Agreement to be executed on the date and year opposite their respective signature blocks. DATED: DATED: CITY OF SPOKANE VALLEY BOARD OF COUNTY COMMISSIONERS ISLAND COUNTY,WASHINGTON Mike Jackson,City Manager Angie Homola,Chair ATTEST: Christine Bainbridge,City Clerk APPROVED AS TO FORM ONLY: Office of the City Attorney Intergovernmental Government Cooperative Purchasing Agreement Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 12, 2011 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Motion Consideration: Supplemental Agreement #3 with DKS Associates, Argonne Road Corridor Upgrade Project #0060 — 1-90 to Trent Ave GOVERNING LEGISLATION: SVMC 3.35.10 — Contract Authority PREVIOUS COUNCIL ACTION TAKEN: (1) September 12, 2006; Council approval of federal grant application for the Argonne Road Corridor Upgrade project, (2) Adopted the 2007-2012, 2008-2013, 2009-2014, and 2010-2015 Six Year TIPs which included the Argonne Road Corridor Improvements; (3) February 16, 2010; Info RCA on upcoming 2010 Public Works Project Council Actions; (4) Info RCA on consultant Supplemental Agreement #3, July 5, 2011. BACKGROUND: This project will provide improvements to the traffic signals at Knox and Montgomery, add a northbound right-turn lane at Montgomery Ave to improve traffic flow and reduce congestion. The City received a federal grant covering 86.5% of the cost of the project, up to $1.29 million. DKS Associates was chosen through an RFQ (Request for Qualifications) selection process as the most highly qualified firm to design this project. A scope of work and fee in the amount of $184,439 was negotiated for their design work. Two supplements to the agreement have been executed. Supplement #1 only extended the contract date. Supplement #2 authorized the use of$8,144 of the Management Reserve Fund for additional design work. Design is approximately 90% complete, and the project is ready to begin the right-of-way acquisition phase. To keep the project moving forward and acquire right-of-way, a supplement to DKS' contract is necessary. The estimated cost for right-of-way services is $92,639. This increase, together with the original contract amount, exceeds the City Manager's $200,000 contract authority. Therefore, council approval is required. OPTIONS: 1) Approve the execution of the Supplemental Agreement #3 with DKS Associates for the right-of-way acquisition on the Argonne Road Corridor Improvement Project, or 2) Provide additional direction to staff. RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager or designee, to execute Supplemental Agreement #3 with DKS Associates in the amount of $92,639.14 for right-of-way acquisition on the Argonne Road Corridor Upgrade Project #0060. BUDGET/FINANCIAL IMPACTS: This project's total estimated cost is $1.29 million, with a 13.5% local match ($174,200). The 2011 budget includes sufficient funds to provide the required local match for this portion of the project. STAFF CONTACT: Neil Kersten, Public Works Director; Steve Worley, Senior Capital Projects Engineer ATTACHMENTS: Scope of work for right of way acquisition services. DKS Associates TRANSPORTATION SO I I I(:::: : Argonne Road Project - Supplement 3 Scope of Work 6/7/11 The purpose of this supplement is to support the City of Spokane Valley through the procurement of new right-of-way for the new curb returns at Knox and the new right turn pocket at Montgomery. Task 8: Right-of-Way Services Task 8.1 : ROW Acquisition Services The following is a list of the tasks that will be performed to support the COSV through the ROW acquisition: • Determine Ownership—Review of parcel numbers with County records for overview of ownership. • Order Title Reports, Review and Clear Title—Order title reports with insurance on each site. Review reports for any items including mortgages and contracts that may need to be cleared. Execute necessary documents to clear title. • Send Introduction Letters—When ownership is determined, an Introduction letter will be sent to affected property owners providing a basic outline of the project, informing them that they may be affected, and providing them with a contact person. • Meet with Owners to discuss Issues—This will be an ongoing process throughout the project to keep the owners informed as much as possible about the project. • Obtain Right of Entry Forms—Obtain Right of Entry forms from all necessary land owners for surveying, construction, testing and all other related tasks. • Order Appraisals—When Right of Way drawings are completed, appraisals will be performed by a State Certified and WSDOT Approved appraiser in compliance with State and Federal Guidelines. The appraiser will issue an opinion of value. • Order Appraisal Reviews -Upon receipt of Appraisals, they will be forwarded onto John Evans for appraisal review. This process is a review the appraisal to determine that all issues have been addressed. • Present and obtain approvals from City on settlement offers. —The review appraiser will fill out the WSDOT appraisal review form, which will be submitted to the City for approval of the determination of value. This is the value that will be offered to the land owner. • Send Offer Letters—Upon signature by the City of the Determination of Value, Offer Letters will be sent to the land owners detailing the land to be purchased, City's offer to purchase this property, and the rights available to that owner. 1 DKS Associates TRANSPORTATION SOLUTIONS • Negotiate final terms—Meet with each owner to reach final settlement. • Sign agreements with owners -When the final settlement is reached, the Purchase and Sale Agreement will be signed and forwarded to the City for approval and signature. • Close Transaction—Arrangements will be made for closing at a title company after the City has approved the purchase. The closing company will record all documents and the original will be sent to the City for their files. • Prepare files for certification by the State—All files will be prepared for review by the State for certification of Right of Way. • Send set of files to the City for their records. Task 8.2: ROW Acquisition Survey Support The Consultant Team surveyor will paint/flag/stake the future ROW alignment during the negotiation process with the property owners so that all parties involved can see the exact impacts of the ROW takes. Task 8.3: Property Corner Documentation The Consultant Team surveyor will prepare property corner removal documentation for submittal to the Department of Natural Resources for all property corners impacted by ROW acquisition. In addition the surveyor will install new property corners along the new ROW alignment and will file them with the Record of Survey. Task 9: Parking Lot Re-Striping The consultant team will prepare channelization plans to show new striping for the parking lots impacted by the new right turn pocket at Montgomery. The parking lot work for 2304 N Argonne (parcel #45083.0262) will likely just involve removal of existing striping for the stalls along the back of sidewalk. It is anticipated that part of the negotiations with the property owner of 2314 N Argonne (parcel #45083.2314) and current renter will include refreshing the existing channelization. It is assumed that the new channelization will effectively match what is existing. Multiple reconfiguration options will not be presented to the property owner. Draft and final channelization plans (two plan sheets) will be prepared during the ROW negotiation process. Once approved, they will be incorporated into the final bid plans for the Argonne Corridor Upgrade project. The cost estimate and special provisions will also be updated to account for this work. Additional survey work will be required to complete a base map for 2314 N Argonne (parcel #45083.2314) property parking lot channelization plans. The survey will identify the remaining corners of the building and existing corners of the parking lot. 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 12 2011 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Motion Consideration: Ballot Measure — Sprague/Appleway - One-Way vs Two-Way GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: During the June 28, 2011 Council meeting, council determined to move forward with the Traffic Modeling Study. BACKGROUND: Traffic Modeling Schedule: Step 1: Complete an initial analysis by July 12th of 2-way option and provide a report outlining any problems or failures that would not allow the proposed change to be a viable project. Also provide a discussion of impacts to the traveling public as a result of the reconfiguration to 2-way. Cost $40,000. Step 2: If Council determines to move ahead with the ballot measure a detailed travel demand modeling effort would be completed including any mitigation measures necessary to correct any level of service failures by August 15th. Cost $40,000 -$60,000 depending on mitigation needed to meet level of service standards. The deadline to submit a resolution to the County Auditor to place this matter on the November 8, 2011 election is prior to their close of business (4:00 p.m.) August 16, 2011. OPTIONS: council discretion RECOMMENDED ACTION OR MOTION: I move to authorize the City Manager to prepare an ordinance and resolution for Council consideration to place the one-way versus two-way Sprague/Appleway issue on the November 8, 2011 ballot. BUDGET/FINANCIAL IMPACTS: Traffic Modeling estimated at $80,000 - $100,000; Cost to place issue on the ballot— estimated $15,000; Bond attorney fees estimated $5,000 STAFF CONTACT: Mike Jackson, Cary Driskell, Neil Kersten ATTACHMENTS Past Request for Council Action forms; 1-way to 2-way maps NOTE: Initial Traffic Modeling analysis might not be available until the July 12 meeting. JUNE 29, 201.0 Meeting Materials CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 29, 2010 City Manager Sign-off: Item: Check all that apply: ❑consent ❑ old business ❑ new business ❑ public healing ❑information ®admin. report ❑ pending legislation AGENDA ITEM TITLE: Ballot Measure—One-Way vs Two-Way-- Sprague Appleway GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: At the regular Council meeting on June 8t'', 2010, Councilrnember Grafos introduced the concept of placing the issue of one-way versus two-way traffic around the couplet and U-City on the General Election Ballot in November. Mayor Towey and Deputy Mayor Schimmels also expressed interest in this concept, Pursuant to this, City Clerk Chris Bainbridge has contacted Mike McLaughlin, Spokane County Elections Manager, and has determined the following: The cost to place this matter on the November ballot is approximately $10,000 to $15,000. The cost to place the measure on a special ballot (with no other ballot measures) would be approximately $100,000. The November ballot so far does not include any bond issue but it does include a Fire Department LID levy lift. The deadline to file a resolution for the November 2`` General Election is August 10, 2010. The deadline to file a resolution for the February 8, 2011 election is December 25, 2010. Current Action Taken: On Thursday, June 13, 2010, Acting City Manager Mike Jackson and City Attorney Mike Connelly met with Mike Ormsbsy, Bond Attorney with K & L Gates to discuss the proposed measure. Mr, Ormsby felt the deadline of filing a resolution with Spokane County by August 10 is achievable and should have a draft ballot measure for the City to review in the near future, Public Works Department has expressed concern over the budget numbers provided by Gadding Jackson for the Sprague Appleway conversion. The costs previously provided are planning level estimates only. Public Works recommends the preparation of engineering level cost estimates and will proceed with developing those estimates. If Council decides not to move forward with the ballot measure, Public Works can discontinue work on this project. Public Works will provide the engineering estimates for the transportation portion only. The landscaping, sidewalk and other improvements were prepared by Gladding Jackson and we will rely on them for an update on their costs. Issues to Resolve: The questions for City Council at this time include: 1) Define the scope of conversion of one-way or two-way i.e. from University to Argonne, or to include the entire couplet 2) Does City Council wish to pursue the streetscape improvements? 3) Does the Council wish to include a funding measure i.e. a bond issue with the transportation improvements? Schedule: An administrative report to the City Council to discuss this information and other issues as desired by Council has been scheduled for June 29, 2010. Additional discussions can occur on July 6 and July 13, 2010, as needed. First reading of an ordinance authorizing the ballot measure and related funding July 22, 2010. Second reading proposed ordinance authorizing the ballot measure and related funding July 27, 2010. A resolution requesting that Spokane County place this matter on the ballot July 27, 2010. OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGETIFINANCIAL IMPACTS: STAFF CONTACT: Mike Jackson ATTACHMENTS JULY 27, 2010 MEETING MATERIALS CITY OF SPOKANE VALLEY Request for Council Action Meeting Date- July 27, 7010 City Manager Sign-off: Item: Check all that apply: ❑consent ❑old business ❑ new business ❑ public hearing ❑information ( ]admin. :eport ❑ pending legislation AGENDA ITEM TITLE: Potential Ballot Measure One-Way vs. Two-Way Sprague) GOVERNING LEGISLATION: Spokane Valley Comprehensive Plan, RCW 36.70A, ROW 39.50 PREVIOUS COUNCIL ACTION TAKEN: Discussion on this issue at the June 29 council meeting. BACKGROUND: This RCA will cover five areas related to the discussion on a potential ballot measure for the one-way versus two-way conversion of Sprague and Appleway Avenues; 1) Cost estimate to convert Sprague Avenue and Appleway Avenue between Argonne Road and University Road from one-way to two-way 2) Cost to develop an engineering level estimate to convert that portion of Sprague Avenue and Appleway Avenue from one-way to two-way between Thierman Road and Argonne Road 3) Overview of the federal funds available for the Sprague/Appleway corridor 4) What the ballot measure could include 5) Minutes from the previous council meetings in which the discussion was held, and a decision was made, on which portions of the Sprague/Appleway corridor would remain one-way, two-way, or converted from one-way to two-way. 1) COST ESTIMATE—SPRAGUEIAPPLEWAY CONVERSION Public Works staff completed a planning level cost estimate to convert the existing one-way streets of Sprague and Appleway Avenues between Argonne Road to University Road, to two way streets. The total estimate is $1.34 million and includes the following issues and assumptions: m All work to be completed between existing curbs; no widening or narrowing of roadway, additional lanes, parking or streetscape improvements as proposed and shown in the approved Sprague &Appleway Subarea Plan • Includes ADA improvements to intersection curb ramps • Includes design and construction inspection/administration work • Traffic modeling to determine intersection level of service (LOS) with the proposed configuration has not been completed. The estimated cost for this effort is approximately $75,000 and would take an estimated 3 months to complete. e Road resurfacing and stormwater system upgrade work not included r Revisions to existing concrete driveway approaches to meet new ADA standards not included Since these roadways are 10+ years old and beginning to deteriorate, it would be prudent to consider resurfacing these roadways prior to making the striping and signal changes. Stormwater upgrades would also be advisable as was done last year on the Sprague Avenue Resurfacing Project from University to Evergreen. The estimated cost of doing this resurfacing and stormwater work would be an additional $1.4 million ($2.7 million total for the conversion and resurfacing combined). 2)CosT ESTIMATE FOR CONVERTING SPRAGUE/APPLEWAY—THIERMAN ROAR TO ARGONNE ROAD The estimated cost to develop a planning-level engineering cost estimate for the conversion of Sprague Avenue and Appleway Avenue from one-way to two-way between Thierman Road and Argonne Road is$150,000. This cost includes the following: ➢ The hiring of a traffic engineering consultant(no staff available for this effort) y Work with SRTC and the new version of the regional traffic demand model to develop future traffic volumes for Sprague/Appleway conversions ➢ Coordinate with, and get approval from, WSDOT for any changes proposed at, and west of Thierman Road ➢ Synchro or VISSIM traffic modeling of all intersection's level of service (LOS) in this segment to ensure acceptable operations ➢ Developing planning-level engineering cost estimate 3)FEDERAL FUNDING AVAILABILITY At the June 29 council meeting, staff briefly mentioned the availability of $4.2 million in federal funding for the Sprague/Appleway corridor. Additional clarification on the availability and use of these funds is provided below. ➢ $4.2M originally for the extension of Appleway Avenue east of University was approved by the SRTC Board in March, 2006. ➢ It may be possible to use these funds for other projects in the corridor provided: o A plan exists showing how all improvements within the Sprague/Appleway corridor fit together in the operation of the overall transportation network (currently the SARP provides this) o The federal environmental process (NEPA) on the extension of Appleway Ave is complete. This would include the development and approval of an Environmental Assessment (EA) or a Documented Categorical Exclusion (DOE) o FHWA approves of the project using these funds o SRTC Board approves the project using these funds o The project is included in the Regional MTP and TIP ➢ Federal funds currentry are not available • Without a new federal six-year Transportation Bill, it is unknown at this time how much federal funding will come to the Spokane Region and when. 4) BALLOT MEASURE- Following the June 29th City council meeting, staff suspended work on a draft ballot measure. However the work provided by bond counsel is provided as an example of a ballot measure. The actual language of a ballot measure would be determined by city council and formally adopted by ordinance. Attached is a copy of a sample ordinance which would authorize the issuance of bonds and approve the ballot language as well as other documents necessary to complete the bond offering. 5) PREVIOUS COUNCIL MINUTES-- The City Clerk has researched past minutes and has provided the attached for council review. OPTIONS: Discussion only RECOMMENDED ACTION OR MOTION: Discussion only BUDGET/FINANCIAL IMPACTS: STAFF CONTACT. Mike Jackson, Steve Worley ATTACHMENTS: Example Ballot Measure: Excerpts from Council Minutes; Exhibits of two- way conversion a As z 0 C7 fim.mon, z 0 o 0 4, Install new loops,new conduit and— J-boxes,rewire and contigure intersection.New striping to include stop bars,crosswalks,batbc arrows.New islands.Retrofit truncated domes.Install bullnose markers and delineators. One new signal pole.Remove one signal pole.New loops.new conduit and J-boxes,rewire and configure intersection.New slnping to include stop bars,crosswalks, traffic arrows.New islands.Retrofit truncated domes.Install bullnose markers and delineators. f l 11111=1.11 - ..a i _ • r A .l aY _ 7� APPL6WAY T 0 ---------------------- One new signal pole.Cut new loops Into PCCP panels,new conduit and J-boxes,rewire and configure intersection.New striping to include stop bars,crosswalks, traffic arrows New island.Retrofit truncated domes.Install bolirose markers and detonators. 5 iP SPRAGUE/APPLEIVAY Argonne 0 Locust 1,150' Exishnp Island SPRAGUE i r r T Two new signal poles.Remove one sgnal pole.New loops,new conduit and J-boxes,rewire and configure intersection.New striping to include stop bars,crosswalks, treilc arrows.Retrofit truncated domes. Install bullnose markers and delineators. T O APPLEWAY O IlO SPRAGUE/APPLEWAY Balfour to Universdy 15g' I Two new signal poles.Remove two signal poles.Cut new loops into PROP panels,new conduit and 3-boxes,rewire and configure intersection.New stliptng to Include stop bars,crosswalks,Ira(fic arrows Remove island for left tum access.Retrofit huncated domes. Install bullnose markers and delineators. C • ■flptnelled,— Two new sgnal poles.Remove two RT.!poles New eabmet. New/maps,new conduit and 3-boxes.revue and configure Interseodon New striping to Include stop bars.crosswalks,traffic arrows.New Islands.Retrofit truncated domes.Install bullrose markers and delmeators iZ if, ' .0111M.- 11111= 0 411 ,-... \ Two new signal poles.Remove two signal poles.New offinnet New loops,new conduit and J-boxes,move and configure Intersection New Owing to Include stop bars.crosswalks,traffic arrows.New islands Retrofit truncated domes.Install bat/rose markers and delineators. e _J 04 00 x'm — MEM 9'0 •.1AA7,O' qiriNirriPr'P 7 • „-. s . - Iii' 0 0 SPRAGUE/APPLEWAY Farr to Dartmouth 1,150' w0 0 0 N Remove two signet poles,remove one cabinet and foundations. Retrofit truncated domes. (Does.rot include improvements to Dartmouth) DRAFT ADVANCE AGENDA For Planning Discussion Purposes Only as of July 7,2011; 9:30 a.m. Please note this is a work in progress; items are tentative To: Council& Staff From: City Clerk,by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings July 19,2011, Study Session Format,6:00 p.m. [due date Mon,July 11] 1. City Sign Plan-Mike Stone (20 minutes) 2. Sculpture Donation&Placement-Mike Stone (15 minutes) 3.Bike &Pedestrian Master Program(BPMP)-Mike Basinger (15 minutes) 4. Shoreline Goals and Policies-Lori Barlow (60 minutes) 5. Indiana Avenue Speed Limits-Inga Note (10 minutes) 6. Proposed 2013 TIB Project Applications-Steve Worley (15 minutes) 7.Bike Lane Striping Project-Neil Kersten (15 minutes) [*estimated meeting: 150 minutes] July 26,2011,Formal Meeting Format,6:00 p.m. [due date Mon,July 18] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.First Reading Proposed Ordinance for CPA 02-11 (St.John Vianney)-Karen Kendall (20 minutes) 3.First Reading Proposed Ordinance,Zoning Map for CPA 02-11 (St.John Vianney-K.Kendall(5 minutes) 4. Resolution Amending Speed Limits-Inga Note (15 minutes) 5.Motion Consideration: Railroad Quiet Zone-Neil Kersten (20 minutes) 6.Admin Report: I-90 Signage-Neil Kersten (20 minutes) 7.Finance Monthly Report-Mark Calhoun (20 minutes) 8. Info Only: Dept Reports [*estimated meeting: 105 minutes] August 2,2011, Study Session Format Confirmed no meeting: (National Night Out) August 9,2011,Formal Meeting Format,6:00 p.m. [due date Tues,Aug 1] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Second Reading Proposed Ordinance CPA 02-11-Karen Kendall (15 minutes) 3. Second Reading Proposed Ordinance,Zoning Map for CPA 02-11 (St.John Vianney-K.Kendall(5 minutes) 4.First Reading Proposed Ordinance,BPMP-Mike Basinger (15 minutes) 5.Motion Consideration: Approval of Development Agreement,CPA 02-11 -Karen Kendall(10 minutes) 6.Motion Consideration: Approval of Proposed 2013 TIB Project List-Steve Worley (10 minutes) 7.Admin Report: Revenues&Expenditures for Preliminary 2012 Budget-Mark Calhoun (20 minutes) [*estimated meeting: 80 minutes] August 16,2011, Study Session Format,6:00 p.m. [due date Mon,Aug 8] 1. Review Property Tax Ordinances-Mark Calhoun (20 minutes) 2.Advance Agenda (5 minutes) [*estimated meeting: minutes] August 23,2011,Formal Meeting Format,6:00 p.m. [due date Mon,Aug 15] 1. PUBLIC HEARING: 2012 Revenues&Expenditures (15 minutes) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3. Second Reading Proposed Ordinance,BPMP-Mike Basinger (10 minutes) 4.Motion Consideration: Set 2012 Budget Hearings for Sept 27 and Oct 11-Mark Calhoun (10 minutes) 5.Admin Report: Review of ordinance that levies 2012 property tax-Mark Calhoun (15 minutes) 6.Admin Report: Review Ordinance to Confirm Tax Levy-Mark Calhoun (15 minutes) 7. Info Only: Dept Reports [*estimated meeting: 70 minutes] Draft Advance Agenda 7/7/2011 1:58:32 PM Page 1 of 4 August 30,2011,Study Session Format,6:00 p.m. [due date Mon,Aug 22] 1. Outside Agency Presentations(Social Service Agencies) — Mark Calhoun (-60 minutes) 2.Advance Agenda—Mayor Towey (5 minutes) [*estimated meeting: 65 minutes] Wed,August 31,2011,confirmed Joint Council and County Commissioners Meeting, 9:00 a.m.—Noon, Spokane County Fairgrounds,Bay 4. Tentative agenda topics TBA. September 6,2011,Study Session Format,6:00 p.m. [due date Mon,Aug 29] 1. Outside Agency Presentations(Economic Development Agencies) — Mark Calhoun (-60 minutes) 2. City Manager's Presentation of Preliminary 2012 Budget—Mike Jackson (30 minutes) 3.Advance Agenda—Mayor Towey (5 minutes) [*estimated meeting: 95 minutes] September 13,2011,Formal Meeting Format,6:00 p.m. [due date Mon, Sept 5] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) [*estimated meeting: minutes] September 20,2011,Study Session Format,6:00 p.m. [due date Mon, Sept 12] 1.Advance Agenda—Mayor Towey (5 minutes) 2.Fee Resolution Review—Mark Calhoun (15 minutes) [*estimated meeting: minutes] September 27,2011,Formal Meeting Format,6:00 p.m. [due date Mon, Sept 19] 1. Public Hearing: 2012 Budget —Mark Calhoun (10 minutes) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3.Motion Consideration: Allocation of funds to Outside Agencies—Mark Calhoun (30 minutes) 4. Info Only: Dept Reports [*estimated meeting: minutes] October 4,2011, Study Session Format, 6:00 p.m. [due date Mon, Sept 26] 1.Advance Agenda—Mayor Towey (5 minutes) [*estimated meeting: minutes] October 11,2011,Formal Meeting Format,6:00 p.m. [due date Mon,Oct 3] 1. Public Hearing: 2012 Budget —Mark Calhoun (10 minutes) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3.First Reading Proposed Ordinance,2012 budget Property Tax -Mark Calhoun (15 minutes) 4.First Reading Proposed Ordinance 2012 budget,tax confirmation—Mark Calhoun (15 minutes) [*estimated meeting: minutes] October 18,2011, Study Session Format, 6:00 p.m. [due date Mon, Oct 10] 1. CDBG Project Ideas—Scott Kuhta (20 minutes) 2.Budget Amendment,2011 —Mark Calhoun (20 minutes) 3.Advance Agenda—Mayor Towey (5 minutes) [*estimated meeting: minutes] Draft Advance Agenda 7/7/2011 1:58:32 PM Page 2 of 4 October 25,2011,Formal Meeting Format,6:00 p.m. [due date Mon, Oct 17] 1. PUBLIC HEARING: 2011 Amended Budget—Mark Calhoun (10 minutes) 2. PUBLIC HEARING: CDBG—Scott Kuhta (10 minutes) 3. Second Reading Proposed Ordinance,2012 budget Property Tax—Mark Calhoun (15 minutes) 4. Second Reading Proposed Ordinance 2012 budget,tax confirmation—Mark Calhoun (15 minutes) 5.First Reading Proposed Ordinance Adopting 2012 Budget—Mark Calhoun (15 minutes) 6. Proposed Resolution Amending Fee Resolution for 2012—Mark Calhoun (20 minutes) 7. Info Only: Dept Reports [*estimated meeting: 85 minutes] November 1,2011, Study Session Format, 6:00 p.m. [due date Mon, Oct 24] 1.Advance Agenda—Mayor Towey (5 minutes) [*estimated meeting: minutes] November 8,2011,Formal Meeting Format,6:00 p.m. [due date Mon, Oct 31] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Second Reading Proposed Ordinance Adopting 2012 Budget—Mark Calhoun (15 minutes) 3.First Reading Proposed Ordinance Amending 2011 Budget—Mark Calhoun (10 minutes) [*estimated meeting: minutes] November 15,2011, Study Session Format,6:00 p.m. [due date Mon,Nov 7] 1.Advance Agenda—Mayor Towey (5 minutes) [*estimated meeting: minutes] November 22,2011; NO MEETING(Thanksgiving week) November 29,2011, Study Session Format 6:00 p.m. [due date Mon,Nov 21] 1. Info Only: Dept Reports [*estimated meeting: minutes] December 6,2011, Study Session Format, 6:00 p.m. [due date Mon,Nov 28] 1.Advance Agenda—Mayor Towey (5 minutes) [*estimated meeting: minutes] December 13,2011,Formal Meeting Format,6:00 p.m. [due date Mon,Dec 5] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Second Reading Proposed Ordinance Amending 2011 Budget—Mark Calhoun (10 minutes) 3. Committee,Boards,Commission Mayoral Appointments—Mayor Towey (15 minutes) [*estimated meeting: minutes] December 20, 2011,Possible no meeting(Christmas Week) December 27, 2011,Formal Meeting Format,6:00 p.m. [due date Mon,Dec 19]] 1. Info Only: Dept Reports [*estimated meeting: minutes] Draft Advance Agenda 7/7/2011 1:58:32 PM Page 3 of 4 OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Bidding Contracts(SVMC 3.—bidding exceptions) Centennial Trail Agreement Code Compliance Report—Extreme Cases Commute Trip Reduction Program Renewal East Gateway Monument Structure Governance Manual(resolution)Update Greenacres Trail/Northern Railroad Investment Accounts (includes monthly report) Liberty Lake City Sign Lodging Tax Funding for 2012 (Oct 2011) Milwaukee Right-of-way Mission Ave Design(Mission&Long ped. crossing) Monument(Veterans') Sign Old Mission Ave Trail Access Parking/Paving Options(for driveways,etc.) Pavement Management Program Update Prosecution Services Public Input Process for Capital Projects Sidewalks Site Selector Update Solid Waste Amended Interlocal Speed Limits Sprague Appleway Corridor Environ.Assessment WIRA,Water Protection Commitment,Public Educ. *time for public or council comments not included Draft Advance Agenda 7/7/2011 1:58:32 PM Page 4 of 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 12, 2011 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ® information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Indiana Avenue Extension Speed Limit GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: N/A BACKGROUND: Spokane Valley adopted the speed limits established by Spokane County upon incorporation. This RCA seeks to address the adopted speed limit of Indiana Avenue and its extension (Mission Parkway and Indiana Parkway) from Sullivan Road to Flora Road. The MUTCD states that "States and local agencies should conduct engineering studies to reevaluate non-statutory speed limits on segments of their roadways that have undergone significant changes since the last review, such as the addition or elimination of parking or driveways, changes in the number of travel lanes, changes in the configuration of bicycle lanes, changes in traffic control signal coordination, or significant changes in traffic volumes." (MUTCD, 2B-13) This is the case of Indiana Avenue, which is currently being extended from approximately 0.75 miles east of Sullivan Road to where it transitions at Flora Road into Mission Avenue. The Manual on Uniform Traffic Control Devices (MUTCD) also states that "when a speed limit within a speed zone is posted, it should be within 5 mph of the 85th percentile speed* of free- flowing traffic." (MUTCD, 2B-13) Currently, Indiana Avenue does not meet this condition. A speed study was conducted on Indiana east of Sullivan and the 85th percentile speeds are 35.3 mph for eastbound drivers and 34.5 mph for westbound drivers. Additionally, Indiana west of Sullivan Road is posted at 35 mph, and Mission Avenue east of Flora is posted at 35 mph. Because drivers are travelling at 35 mph approaching this segment of Indiana, it is recommended that the segment be posted at 35 mph to create continuity and to prevent driver confusion. Furthermore, Public Works engineers have designed the Indiana Extension (Mission Parkway and Indiana Parkway) to have a posted speed limit of 35 mph. Consequently, all vertical and horizontal curves of the roadway meet the minimum requirements of the American Association of State Highway and Transportation Officials (AASHTO) for 35 mph. `The 85th Percentile Speed is the speed at or below which 85 percent of the motor vehicles travel. Speeds are measured with traffic tube counters during typical driving conditions;the speeds measured are free-flow speeds.The 85th percentile speed is derived from these counts. Table 1. Modification to Arterial Speed Limit Speed Limit Comments Road Segment 85% Speed Adopted Posted from Study Recommended Indiana Sullivan Road to 35.3 mph Avenue Flora Road 25 mph 25 mph 34.5 mph 35 mph Minor Arterial Figure 1. Indiana Avenue from Sullivan Road to Flora Road IF . . . •'� t may ill��•, .' i f5' � .r-• �• ..:yam �' + ' ilk T IC.' F�It k { t?'r - —t-DA! sion Pave:5- m •�I y'••.o f, InrY•Sp k�.�. . •� ., r - 3- a 30. Il t• M � F _ ' F • I I �,�. '+ rl,L,rApi. r1 - I - • I r n ,,,, • 7816 , .. Y. .. 41,1,i i, sa Figure 2. Indiana Avenue Extension I +jrs- - --r-' - II I/ III 11 . OLD 1.199x1 ABLE l �.�4I _ / 7 I 4t.S...t4ek Ji.- iliki"lb / ______.....___________...-^'''''''' ' ..-'1,... 711(IMirill tE - =tip ,z zoe WI ikiqgi'IN •001".°....' �,:=111--_---_i� •~ ~ ________ _ 2 .111C'W;101' "III" kliMiii OPTIONS: 1) Approve the recommendation from Public Works for speed limit change. 2) Request additional analysis of speed limit by Public Works. RECOMMENDED ACTION OR MOTION: At a future council meeting via resolution, change the speed limit of Indiana Avenue from Sullivan Road to Flora Road to 35 mph. Establish a 35 mph speed limit on Indiana Parkway and Mission Parkway. BUDGET/FINANCIAL IMPACTS: Speed limit signing will need to be changed. This will be completed under the county maintenance contract. STAFF CONTACT: Neil Kersten, Public Works Director; Inga Note, Senior Traffic Engineer ATTACHMENTS: N/A lSpokane Community Development Valley Monthly Report y May 2011 PERMIT CENTER Revenue Permits Permit revenue for May 2011 was $82,782. This figure is behind May of last year. Permit Revenue $300,000 - $250,000 - I- $200,000 $150,000 $100,000 $50,000 $0 Jan Feb Mar Apr May June July Aug Sept Oct Nov De _2011 Revenue 2010 Revenue Land Use Land Use revenue for May 2011 was $14,841. This figure is ahead of May of last year. Land Use Revenue $16,000 $14,000 $12,000 ° $10,000 G O $8,000 • O $6,000 $4,000 I A _ $2,000 - $0 Jan Feb Mar April May June July Aug Sept Oct Nov Dec 02011 Revenue •2010 Revenue Page 1 of 8 Irpkane Community Development Valle Monthly Report y May 2011 Valuation The valuation' for May 2011 was $2,526.437. $35,000,000 Permit Valuation • $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 — $5,000,000 / $0 %111111111= - R - v Jan F-. Mar Apr May June July Aug Sept Oct 6.'.62011 Valuation Im. 2010 Valuation L�fice ffinancial-Management Permit_Information (Permitslsscued) Dwelling May 2011 Residential New Separate Demolition Units Structures Dwelling Units Permits Demolished Single Family Residence 7 Duplex Triplex 4-PI ex Apartments May 2011 Commercial New Tenant Buildings Improvements Additions 2 18 Per the currently adopted Master Fee Schedule,valuations reported above for commercial and residential construction permits are "assigned based on the value of the construction work as stated by the applicant or the value calculated by the Building Official using the latest valuation data published in the Building Safety Journal by the International Code Council,whichever is greatest." Page 2 of 8 S�lokane Community Development Valle Monthly Report Valley May 2011 Permit.4ctivity Certificate of Occupancy CO's were issued for Super Nails 1525 N. Pines, 2 suites at 16201 E. Indiana, A Bit of Home Daycare 1016 S. Eastern, QDOBA 1527 N. Pines, Sleep City and Sport Clips both at 10 N. Sullivan. Permits Issued Community Development issued a total of 349 permits in May 2011. Included in these permits was a new outbuilding for Central Pre Mix and Jimmy Johns at 615 N. Sullivan. Construction Permits Issued 600 / 500 / 400 / 300 / 200 1 1 1111111 100 [ III 0 / Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec •2011 Permits 159 121 246 338 349 •2010 Permits 158 200 259 256 241 284 263 328 508 366 246 231 Land Use Applications A SEPA decision was issued for a conduit project near the Trent Avenue Bridge. SEPA applications for Greenacres Park and a 100,000 sq. foot warehouse in the Spokane Industrial Park were also submitted. Pre-application Meetings There were seven pre-application meetings in May including a new retail building at 15106 E. Indiana, a warehouse and showroom at 19119 E. Broadway: and a two-lot subdivision. Hearing Examiner There were no Hearing-Examiner meetings in May Business Licenses Staff approved 131 business licenses in May. Page 3 of 8 S i+Wane Community Development Valle Monthly Report Valley May 2011 Home Occupation Permits Staff approved 35 home occupation permits in May. Entertainers Licenses No entertainment licenses were processed for May. Express Permits There were 13 Express permits processed in May. CustomerSewice The Permit Center staff assisted 406 customers at the counter and handled 410 customers' inquires by phone in the Permit Center during May. The Permit Center staff provided an average target date of 10 working days for Commercial projects, 3 working days for Residential platted and 10 working days for Residential un-platted. This target date represents the time to first comments issued to the applicant. Letters of appreciation were received from Mary Pollard for the presentation Mike Basinger mad on the Bike/Ped plan to the Greenacres neighborhood and one from Mark Kottke Complimenting Christina Janssen for good customer service. Inspections Right of Way Inspector: The Right-of-Way inspector performed 546 inspections in May. Right-of-Way Inspections 1200 • • • • • • / 44 4 9 200 0 0 Jan Feb Mar Apr May June July Aug Sept ep Oct Nov Dec De 0 2011 388 *376 396 598 546 G 2010 221 491 773 852 1007 941 957 704 859 1003 755 482 Page 4 of 8 " Community Development pok"F ane ....Valley Monthly Report May 2011 Building Inspectors: The City's Building Inspectors performed 459 residential inspections and 160 commercial inspections in the month of May. i 2011 Residential _12010 Residential 2011 Commercial 0 2010 Commercial 1000 Building pi 0' Q g -0 O Inspectionoo l Performed 10 — — 1 d Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2011 Residential 296 275 395 490 459 0 0 0 0 0 0 0 2010 Residential 393 387 397 557 498 522 531 403 581 525 437 379 f 2011 Commercial 115 109 150 153 160 0 0 0 0 0 0 0 2010 Commercial 229 187 274 180 163 185 201 312 196 170 137 120 Development Engineering Inspector During the month of May the Development Engineering Inspector performed 35 site inspections. } Development Engineering Inspections 45 40 35 30 25 20 15 10 I ill __iv 1 _ 1 _ ___ :7 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec _2011 •2010 Aim Page 5 of 8 >%7Community Development alle Monthly Report y May 2011 UPDATES Planning Planning Commission The Planning Commission meeting on May 12 featured a training session on Roberts Rules of Order. Staff also provided an overview on the Regional Urban Growth Area update process. On May 26 the Planning Commission conducted a public hearing on a street vacation request by the Spokane Valley Fire Department (STV-01-11) for a portion of Eastern Road and First Avenue. 2011 Comprehensive Plan Amendments/Updates Staff continues to work on CPA-02-11, (St.John Vianney) a site-specific map amendment located at the intersection of Walnut and Valleyway. Currently, staff is working on a development agreement to minimize the impacts of the proposed project. The balance of the Comp Plan amendments was completed in April. Growth Management Steering Committee of Elected Officials (SCEO)— The Steering Committee did not meet in May. Staff attended two Planning Technical Advisory Committee meetings in May. Shoreline Master Program Staff continued to work with the Shoreline Advisory Group on the development of the draft Shoreline Master Program Goals and Policies. The Group met twice in May, which completed the development of the draft Goals and Policies. An optional meeting is scheduled in June to provide an opportunity for final group review. Dq,artment yt Energy Grant Public Works continues to implement transportation projects that will result in energy conservation and carbon footprint reduction. Mary May presented changes to the City Council to grant as proposed by Avista. See the paragraph below for updates on the Bike and Pedestrian Master Plan. Washington State Energy Strategy Update Process The Washington State Energy Strategy update process provided an update to the legislature and the Governor December 1, 2010. The update was not intended to be a comprehensive revision. The full revision is expected to be delivered to the legislature and the Governor in December 2011. The meetings for the full revision began in January and are scheduled throughout 2011. One meeting was held in the Tri-Cities in April to discuss energy issues primarily related to transportation. Although planning regulations and their impact was a part of the discussion there were no land use planners involved in the discussion and Commerce staff indicated that the meeting was poorly attended. Bike/Pedestrian Plan (BPMP) Staff sponsored an Open House on the Plan to Greenacres Neighborhood. Staff will be presenting an overview of the BPMP to the Planning Commission on June 23, 2011. A public hearing on the BPMP is scheduled for July 7. Page 6 of 8 Spokane Community Development Valle Monthly Report Valley May 2011 Economic Development Staff is working on an Economic Development strategy to present to Council at their June 7th joint meeting with the Planning Commission. . ADA Study The core group has completed the initial review of the data compiled on program access. The full work group will revisit some of the survey questions and may need to refine the responses to meet the intent of the survey. In addition, the group will approve a list of questions that will be forwarded to the Disability Business Technical Assistance Center for clarification. The full work group will also develop a consensus for the draft report and develop a potential schedule for the next public meeting and presentation to Council of the draft report and transition plan. Staff has determined that the sidewalk data provided by the WSU Spokane Regional Health District study is adequate for the sidewalk element of the self-evaluation process therefore, sidewalk inventories have been suspended. Wellhead Protection Staff attended the May wellhead protection meeting. Regional Partnering The Regional Partnering Group has completed an updated Energy Code Information sheet for use in all area jurisdictions. The group is also looking at the possibility of re-writing the administrative provisions of local municipal and county codes to be more uniform with regard to permit application and permit expiration time frames. In the meantime, the Building official group continues to work with local homebuilders and HVAC companies to assure consistent application of the State codes. Department Training Three planning staff attended shoreline training sponsored by DOE. Other • Mike Basinger participated as a panelist at the annual REDCON meeting in Spokane. • Mary Kate McGee attended an Energy Summit meeting. • Mike Basinger volunteered to coordinate a Bike to Work Station at City Hall during Bike to Work Week. • Mike Basinger presented information on the Urban Growth Areas to City Council. • Scott Kuhta presented information on the CDBG/Home Consortium Agreement to City Council. Page 7 of 8 Community Development pokane Valle Monthly Report May 2011 Code Compliance Citizen Action Requests Code Compliance officers received 80 Citizen Action Requests in May. All complaints received must be investigated, if even to determine that no violation exists. 1000/0 A$0% IIPII"60% 40% 20% 0% - - Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec CI Clear View Triangle 0 2 1 0 0 •Complaint- No Violation 1 1 1 6 2 ■Environmental 0 0 0 0 0 •Junk Auto 6 3 6 8 7 •Property 4 4 8 11 10 •Signs 0 1 0 5 47 ■Solid Waste 9 9 14 15 14 2011 Code Total Violations Reported - by Category UPCOMING DATES OF INTEREST D TEREST 06-07-11 Joint Council/Planning Commission Meeting 06 08 11 I BPMP Open House, Council Chambers 06 09 11 Planning Commission Regular Meeting 06-19-11 Hearing Examiner— Roth Subdivision 06-23-11 Planning Commission Regular Meeting, BPMP Study Session I _ I 07-07-11 Planning Commission Public Hearing / Bike & Ped Plan Page 8 of 8