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2011, 07-26 Regular Meeting AGENDA SPOKANE VALLEY CITY COUNCIL SPECIAL/REGULAR MEETING FORMAL MEETING FORMAT Tuesday,July 26,2011 6:00 p.m. Spokane Valley City Hall Council Chambers 11707 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER: INVOCATION: Pastor Jerry Sponseller, Opportunity Baptist Church PLEDGE OF ALLEGIANCE: ROLL CALL: APPROVAL OF AGENDA: INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: COMMITTEE,BOARD,LIAISON SUMMARY REPORTS: MAYOR'S REPORT: PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.)When you come to the podium,please state your name and address for the record and limit remarks to three minutes. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a.Approval of Claim Vouchers totaling$820,376.61 b.Approval of Payroll for period ending July 15,2011: $269,066.04 c.Approval of Minutes of June 28,2011 Formal Council Meeting d.Approval of Minutes of July 5,2011 Study Session Format council Meeting e.Approval of Minutes of July 12,2011 Formal Council Meeting NEW BUSINESS: 2.First Reading Proposed Ordinance 11-011 for CPA 02-11 (St.John Vianney)—Karen Kendall [public comment] 3.First Reading Proposed Ordinance 11-013,CPA 02-11 Zoning Map —Karen Kendall [public comment] 4. Proposed Resolution 11-006 Amending Speed Limits—Inga Note [public comment] 5.Motion Consideration: Railroad Quiet Zone—Neil Kersten [public comment] PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.)When you come to the podium,please state your name and address for the record and limit remarks to three minutes. Council Agenda 07-26-2011 Regular Meeting Page 1 of 2 ADMINISTRATIVE REPORTS: 6. Draft Ballot Ordinance—Cary Driskell,Mike Jackson,Neil Kersten 7. I-90 Signage—Neil Kersten 8. Finance Monthly Report—Mark Calhoun 9. Advance Agenda—Mayor Towey INFORMATION ONLY(will not be reported or discussed) 10. Department Reports 11. Library District Quarterly Report 12.Fire Department Quarterly Report EXECUTIVE SESSION n/a ADJOURNMENT General Meeting Schedule(meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. The Formal meeting formats are generally held the 2nd and 4th Tuesdays. Formal meeting have time allocated for general public comments as well as comments after each action item. The Study Session formats(the less formal meeting)are generally held the 1St 3rd and 5th Tuesdays. Study Session formats DO NOT have time allocated for general public comments; but if action items are included,comments are permitted after those specific action items. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 921-1000 as soon as possible so that arrangements may be made. Council Agenda 07-26-2011 Regular Meeting Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 26, 2011 Department Director Approval: El Check all that apply: ® consent ❑old business ❑ new business ❑ public hearing El information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST DATE VOUCHER NUMBERS: TOTAL AMOUNT 07-07 2011 3583-3586; 3600, 3602, 3603,23269- $235,660.68 23275 07-08-2011 23276-23306; 705110009 $332,258.48 07-08-2011 23307-23333 $81,603.64 07-15-2011 23334-23358 $111,308.48 07-19-2011 37604-3607 $59,545.33 GRAND TOTAL $820,376,61 RECOMMENDED ACTION OR MOTION: Approve claims for vouchers as listed above. BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: Mark Calhoun, Finance Director ATTACHMENTS Voucher Lists vchlist Voucher List Page: 1 07/07/2011 2:34:07PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 3583 7/5/2011 000048 VANTAGE TRANSFER AGENTS,401A PLAN Ben38820 001.231.14. 401k Payment 22,642.11 Total: 22,642.11 3584 7/5/2011 000682 EFTPS Ben38822 001.231.11. FEDERAL TAXES:Payment 33,764.30 Total: 33,764.30 3585 7/5/2011 000145 VANTAGEPOINTTRANSFERAGENTS,457 PL./Ben38824 001.231.18. 457 DEFERRED COMPENSATION:Payn 5,203.09 Total: 5,203.09 3586 7/5/2011 000162 VANTAGE TRANSFER AGENTS,401A EXEC PL Ben38826 001.231.14. 401 EXEC PLAN:Payment 1,026.67 Total: 1,026.67 3600 7/5/2011 000682 EFTPS Ben38835 001231.11. FEDERAL TAXES:Payment 996.58 Total: 996.58 3602 7/5/2011 000048 VANTAGE TRANSFER AGENTS,401A PLAN Ben38857 001.231.14. 401A:Payment 1,273.80 Total: 1,273.80 3603 7/5/2011 000682 EFTPS Ben38859 001.231.11. FEDERAL TAXES:Payment 2,772.29 Total: 2,772.29 23269 7/1/2011 000165 DEPT OF RETIREMENT SYSTEMS Ben38855 001.231,15, PERS 1:KTHOMPSON FINAL PMT 1,385.25 Total: 1,385.25 23270 7/1/2011 000165 DEPT OF RETIREMENT SYSTEMS Ben38810 001.231.15. PERS:Payment 44,042.67 Total: 44,042.67 23271 7/1/2011 002574 WASHINGTON TRUST BANK 8en38818 001.231.20. BERG 20110-02-03952-4 1,085.76 Total: 1,085.76 23272 7/5/2011 000120 AWC Ben38812 001231.16. HEALTH PLANS:Payment 99,529.53 Ben38833 001.231.16. HEALTH PLANS(COUNCIL):Payment 5,933.78 Total: 105,463.31 23273 7/5/2011 002227 IDAHO TAX COMMISSION Ben38814 001.231.5D. IDAHO STATE TAX BASE:Payment 1,632.95 Total: 1,632.95 Page: 1 vchlist Voucher List Page: 2 07/07/2011 2:34:07PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23274 7/5/2011 000164 LABOR&INDUSTRIES Ben38808 001,231.17. LABOR&INDUSTRIES:Payment 12,17158 Total: 12,173.58 23275 7/5/2011 000699 WA COUNCIL CO/CITY EMPLOYEES Ben38816 001.231.21. UNION DUES:Payment 2,198.32 Total: 2,198.32 14 Vouchers for bank code: apbank Bank total: 235,660.68 14 Vouchers in this report Total vouchers: 235,660.68 I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,orthe labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Page: 2 vchlist 07/08/2011 1:51:24PM Voucher List Page: 1 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23276 7/8/2011 002543 AIR ELECTRIC EQUIPMENT&TOOLS 168858 101.042.000 SUPPLIES: PW 1.65 Total : 1.65 23277 7/8/2011 000197 AIRFACTZ 54095 001.018.016 BACKGROUND CHECKS: HR 180.00 Total : 180.00 23278 7/8/2011 000150 ALLIED FIRE&SECURITY SVC1045847 001.090.000 REKEY LOCK SET FOR BROADCAE 142.95 Total : 142.95 23279 7/8/2011 001081 ALSCO LSP0986164 001.090.000 FLOOR MATS:CITY HALL 33.22 Total: 33.22 23280 7/8/2011 000729 CH2MHILL INC 3797746 303.303.069 PARK RD RECON 0069 ENG SVCS 36,568.32 Total : 36,568.32 23281 7/8/2011 001780 CLC ASSOCIATES, INC 32665 303.303.112 SURVEY SERVICES FOR PROJECT 1,122.00 Total : 1,122.00 23282 7/8/2011 001888 COMCAST JUNE 2011 001.090.000 HIGH SPEED INTERNET:CITY HALT 108.95 Total : 108.95 23283 7/8/2011 000683 DAVID EVANS&ASSOCIATES 306028 303,303.113 2011 TRAFFIC ENGINEERING SERI, 2,418.75 306028 101.042.000 2011 TRAFFIC ENGINEERING SERI, 6,614.21 306351 303.303.113 0113 INDIANA/SULLIVAN SURVEY E 47524 Total : 9,508.20 23284 7/8/2011 002604 DELL FINANCIAL SERVICES LLC 74865026 001.090.000 LEASE CONTRACT 1,087.47 Total : 1,087.47 23285 7/8/2011 000409 DEPT OF REVENUE 00003781 001.090.000 1ST QTR 2011: MLS CREDIT CARD 347.95 Total : 347.95 23286 7/8/2011 000734 DEPT OF TRANSPORTATION RE 46 JG6362 L005 303.303.113 SIGNAL DESIGN PARTICIPATION 238.61 RE-313-ATB10614123 303.303.060 ARGONNE CORRIDOR UPGRADE 1! 33.62 Total : 272.23 Page: 1 vchlist 07/08/2011 1:51:24PM Voucher List Page: 2 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23287 7/8/2011 001447 FREE PRESS PUBLISHING INC 36348 303.303.063 LEGAL PUBLICATION 144.00 36488 001.013.000 LEGAL PUBLICATION 134.40 36490 001.058.056 LEGAL PUBLICATION 93.50 94971 001.058.056 LEGAL PUBLICATION 110.00 95140 001.013.000 LEGAL PUBLICATION 88.00 95311 001.013.000 LEGAL PUBLICATION 88.00 95432 001.013.000 LEGAL PUBLICATION 88.00 Total : 745.90 23288 7/8/2011 001253 GORDON THOMAS HONEYWELL Jun 11 1042 001.011.000 LOBBYIST SERVICES 3,063.13 Total : 3,063.13 23289 7/8/2011 000007 GRAINGER 9567868816 101.042.000 SMALL TOOLS&EQUIPMENT: PW 266.76 9567986972 101.042.000 SMALL TOOLS&EQUIPMENT:PW 38.54 Total : 305.30 23290 7/8/2011 000864 JUB ENGINEERS, INC. 0070470 101.042.000 TIP DATA MAINTENANCE AND UPDI 11,014.64 Total : 11,014.64 23291 7/8/2011 000258 MICROFLEX INC. 00020075 001.090.000 TAXTOOLS SOFTWARE RENTAL:Jl 343.83 Total : 343.83 23292 7/8/2011 002709 NORTHWEST HOSE&FITTINGS 365708-001 101.042.000 SUPPLIES: PW 78.16 Total : 78.16 23293 7/8/2011 000058 OMA 16667 001.018.016 PHYSICAL EXAMS: NEW EMPLOYE 151.08 Total : 151.08 23294 7/8/2011 002243 ORBITCOM 00474228 001.090.000 EITHERNET:JULY 2011 590.00 Total : 590.00 23295 7/8/2011 001892 SKILLINGS CONNOLLY INC 7269 101.042.153 BROADWAY RIGHT OF WAYACQUI 273.00 Total : 273.00 23296 7/8/2011 000230 SPOKANE CO AUDITORS OFFICE JUNE 2011 001.058.056 RECORDING FEES 840,00 Total : 840.00 23297 7/8/2011 000001 SPOKANE CO TREASURER 11002128 303.303.129 0129 S GREENACRES STEP COUNT 505.76 Page: 2 vchlist Voucher List 07/08/2011 1:51:24PM Spokane Valley Page: 3 Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23297 7/8/2011 000001 SPOKANE CO TREASURER (Continued) 11002128 23298 7/8/2011 002710 SPOKANE COUNTY FINANCIAL • 23299 7/8/2011 000391 SPOKANE VALLEY FIRE DIST.#1 23300 7/8/2011 000211 STATE TREASURER 23301 7/8/2011 002597 TWISTED PAIR ENTERPRIZES L.L.0 23302 7/8/2011 000964 VOLT MANAGEMENT CORP 23303 23304 23305 23306 7/8/2011 7/8/2011 7/8/2011 7/8/2011 000347 WORLEY, STEVE 000089 XO COMMUNICATIONS 000487 YMCA OF THE INLAND NW 001885 ZAYO BANDWIDTH LLC 705110009 7/5/2011 000001 SPOKANE CO TREASURER 11002128 JULY 2011 2nd QTR 2011 JUNE 2011 6292011 25272445 EXPENSES 0244315324 JUNE 2011 JUNE 2011 JUNE 2011 303.303.130 0130 CORBIN STEP COUNTY MOU 309.309.079 WARRANTY INSPECTIONS 001.016.000 SEAT BELT EMPHASIS Total : Total : 001.058.059 1ST QTR 2011: FIRE CODE FEES Total : 001.058.057 NOTARY RENEWAL:J. DAVIS 001.090.000 BROADCASTING EQUIPMENT Total : 001.090.000 STAFFING SVCS: IT 001.018.016 NW APWA COURSE:S.WORLEY Total : 001.090.000 INTERNET/DATA LINES:JUNE 2011 Total : 001.076.302 JUNE 2011 OPERATION AND MAINT Total : 001.090.000 DARK FIBER LEASE 001.016.000 SPOKANE COUNTY SERVICES Total : Total : Total : Total : 900.43 4,415.75 5,821.94 2,999.54 2,999.54 10,100.00 10,100.00 30.00 30.00 8,979.84 8,979.84 744.00 744.00 769.89 769.89 279.14 279.14 26,829.00 26,829.00 242.39 242.39 208,684.76 208,684.76 32 Vouchers for bank code: apbank Bank total : 332,258.48 Page: 3 vchlist 07108/2011 1:51:24PM Voucher List Page: 4 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 32 Vouchers in this report Total vouchers: 332,258.48 1,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Page: 4 vchlist 07/08/2011 3:25:22PM Voucher List Spokane Valley Page: 1 Bank code: Voucher 23307 23308 23309 23310 23311 23312 23313 23314 23315 23316 apbank Date Vendor 7/8/2011 002272 ACS PONIES&PETTING FARM 7/8/2011 000050 APA-INLAND EMPIRE SECTION 7/8/2011 000918 BLUE RIBBON LINEN SUPPLY INC 7/8/2011 001795 BRIDAL FESTIVAL 7/8/2011 000326 CONSOLIDATED IRRIGATION#19 7/8/2011 002389 DIRECTPOS 7/8/2011 000246 EAST SPOKANE WATER DIST#1 Invoice 645835 195827-1151 9235155 9237090 9239019 S0012541 50013102 S0013493 July 2011 June 2011 10419 10466 May 2011 7/8/2011 001625 EPIC EVENTS&PROMOTION, INC 670 671 7/8/2011 002308 FINKE,MELISSA 7/8/2011 001750 FIRST TRANSIT, INC June 2011 10555162 Fund/Dept Description/Account 001.076.301 SUMMER DAY CAMP FIELD TRIP 6/ Total: 001.058.056 2011 APA MEMBERSHIP:JANSSEN Total: 001.076.305 LINEN SUPPLY AND SERVICE AT C 001.076.305 LINEN SUPPLY AND SERVICE AT C 001.076.305 LINEN SUPPLY AND SERVICE AT C 001.076.305 LINEN SUPPLY AND SERVICE AT C 001.076.305 LINEN SUPPLY AND SERVICE AT C 001.076.305 LINEN SUPPLY AND SERVICE AT C Total: 001.076.305 BRIDAL BOOTH REGISTRATION:JF Total: 001.076.300 UTILITIES: PARKS Total : Amount 001.076.302 PHONE LINE WORK 001.076.302 POS SALE SERVICE 001.076.300 WATER CHARGES: EDGECLIFF PA Total : 001.076.301 OUTDOOR MOVIE IN THE PARK 001.076.301 OUTDOOR MOVIE IN THE PARK Total : 001,076.301 DANCE LESSON INSTRUCTOR PA' Total : Total : 001,076.301 TRANSPORTATION FOR SUMMER 1 Total: 198.00 198.00 200.00 200.00 141.76 138.97 141.10 29.60 26.79 20.46 498.68 500.00 500.00 432.42 432.42 323.38 114.14 437.52 734.64 734.64 2,800.00 2,800.00 5,600.00 547.80 547.80 206.10 206.10 Page: 1 vchlist 07108/2011 3:25:22PM Voucher List Spokane Valley Page: 2 Bank code: apbank Voucher Date Vendor Invoice 23317 7/8/2011 002711 HARDING,JAMES 23318 7/8/2011 000441 HOME DEPOT CREDIT SERVICES 23319 7/8/2011 000715 HSBC BUSINESS SOLUTIONS 23320 7/8/2011 001635 ISS FACILITY/EVENT SERVICES 25780 25849 Refund June 2011 June 2011 23321 7/8/2011 000252 LOWE'S BUSINESS ACCOUNT 23322 7/8/2011 001832 MT HOOD SOLUTIONS 23323 7/8/2011 001133 PATRIOT FIRE PROTECTION, INC. 23324 7/8/2011 001860 PLATT 23325 7/8/2011 000019 PURRFECT LOGOS, INC. 23326 7/8/2011 000709 SENSKE LAWN&TREE CARE INC. June 2011 0774607 23891 238922 9759644 9759653 9766586 27655 3959879 4175482 4181138 4189027 4193225 4314886 Fund/Dept 001.058.058 101.042.000 001.013.000 001.076.305 001.076.305 001.076.305 001.076.305 001.016.000 001.076.305 001.076.305 001.076.305 001.076.305 001.076.305 001.076.300 001.076.300 001.076.300 001.076.300 001.076.300 001.016.000 Description/Account REFUND OF PERMIT FEES Total : SUPPLIES FOR CENTERPLACE Total : SUPPLIES FOR KITCHEN AND RET Total: EVENT SVCS: CENTERPLACE JUNE 2011 OPERATING SUPPLIES:CP SUPPLIES: CENTERPLACE Total: Total: Total ANNUAL INSPECTION SPRINKLER ANNUAL INSPECTION OF SPRINKL Total : SUPPLIES FOR CENTERPLACE SUPPLIES FOR CENTERPLACE SUPPLIES FOR CENTERPLACE Total : SHIRTS FOR CENTERPLACE WITH Total : CONTRACT MAINT: MAY 2011 EXTRA WORK AT DISCOVERY PLA EXTRA WORK AT DISCOVERY PLA EXTRA WORK AT DISCOVERY PLA EXTRA WORK AT DISCOVERY PLA CONTRACT MAINTENANCE:JUNE I Amount 1,190.00 1,190.00 426.70 426.70 230.43 230.43 177.30 7,136.00 7,313.30 157.54 157.54 1,419.40 1,419.40 298.93 298.93 597.86 249.64 20.61 19.07 289.32 1,140.37 1,140.37 48,215.08 345.75 220.12 1,141.35 521.76 2,146.18 Page: 2 vch list 07/08/2011 3:25:22PM Voucher List Spokane Valley Page: 3 Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account 23326 7/8/2011 000709 000709 SENSKE LAWN&TREE CARE INC. (Continued) 23327 7/8/2011 000324 SPOKANE CO WATER DIST#3 June 2011 23328 7/8/2011 000406 SPOKANE REGIONAL CVB 2011 23329 7/8/2011 001083 STANDARD PLBG HEATING CONTROLS 29685 23330 7/8/2011 001911 THE GLOVER MANSION CP205 23331 7/8/2011 000477 TURBAK, MIKE Expenses 23332 7/8/2011 000038 WASTE MANAGEMENT OF SPOKANE 1189922-2681-1 1189923-2681-9 11 899242681-7 23333 7/8/2011 002111 WASTE MANAGEMENT OF SPOKANE July 2011 27 Vouchers for bank code: apbank 001.076.302 001.076.000 001.016.000 001.076.305 001.058.057 001.076.305 001.016.000 101.042,000 402.402.000 WATER CHARGES: PARKS Amount Total: 52,590.24 424.50 Total: 424.50 10.00 10.00 537.48 537.48 500.00 500.00 30.06 Total: 30.06 737.22 285.27 173.79 1,196.28 4,195.00 4,195.00 81,603.64 81,603.64 CTA RENEWAL PATTY BISCHOFF Total: MAY 2011 MONTHLY MAINT PRECII Total: EVENT SERVICES AT CENTERPLAI Total: EXPENSE REIMBURSEMENT WASTE MGMT:CENTERPLACE WASTE MGMT: PRECINCT WASTE MANAGEMENT: PW Total : 2011 LEASE ON MAINTENANCE FA Total : Bank total : 27 Vouchers in this report Total vouchers: Page: 3 vch l ist 07/08/2011 3:25:22PM Voucher List Page: 4 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Page: 4 vchlist 07/1512011 10:30:39AM Voucher List Page: Spokane Valley Bank code: apbank Voucher Date Vendor Invoice ;rind/Dept Description/Account Amount 23334 7/15/2011 000030 AVISTA June 2011 23335 7/15/2011 001026 BIG BROTHERS-BIG SISTERS PRO7-2011 23336 7/15/2011 000143 CITY OF SPOKANE June 2011 23337 7/15/2011 000326 CONSOLIDATED IRRIGATION#19 June 2011 June 2011 23338 7/15/2011 000246 EAST SPOKANE WATER DIST#1 May/June 2011 23339 7/15/2011 000321 GREATER SPOKANE INC 80202 23340 7/15/2011 000011 GREATER SPOKANE VALLEY June 2011 23341 7/15/2011 000070 INLAND POWER&LIGHT CO 94202 23342 7/15/2011 000388 IRVIN WATER DIST.#6 June 2011 23343 7/15/2011 000132 MODERN ELECTRIC WATER CO June 2011 23344 7/15/2011 000132 MODERN ELECTRIC WATER CO 17709661 23345 7/15/2011 000027 OFFICE OF THE CODE REVISER July 2011 1.042.000 UTILITIES: PW MASTER AVISTA 22,577.02 Total: 22,577.02 001.090.000 2011 OUTSIDE AGENCY GRANT RE 1,500.00 Total : 1,500.00 [.01.042.000 TRANSFER STATION:PW 59.34 Total : 59.34 °309`309.079 IRRIGATION SERVICES FOR GREE 7,431.70 101.042.000 UTILITIES:PW 391.13 Total : 7,822.83 "101.042.000 WATER CHARGES: PW 676.64 Total: 676.64 001.011.000 REGISTRATION FOR RETREAT:TO 40.00 Total : 40.00 001•.090_000 OUTSIDE AGENCY GRANT 2011 669.90 Total : 669.90 ,1;01.042.000 UTILITIES:JUNE 2011 PW 445.32 Total : 445.32 *1.01.042.000 UTILITIES: PW 121.15 Total : 121.15 ;'11,01.042.000 UTILITIES: PW 8,787.08 Total : 8,787.08 402.402.000 HYDRANT RENTAL FIRST DAY 39.00 Total : 39.00 001.013.015 2011 WAC SUPPLEMENT 61.96 Total: 61.96 Page: 1 vchlist 07/1512011 10:30:39AM Voucher List Page: 2 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23346 7/15/2011 000415 ROSAUERS 10-16091 001.076.301 SUPPLIES:SUMMER CAMP 1323 11-19436 001.058.056 SUPPLIES:SHORELINE ADVISORY 24.18 Total : 37.41 23347 7/15/2011 000668 SPOKANE CO TREASURER July 2011 101.042.000 TAX FOR NEW PARCEL 3.61 Total : 3.61 23348 7/15/2011 000324 SPOKANE CO WATER DIST#3 May 2011 101.042.000 WATER CHARGES: PW 26.72 Total : 26.72 23349 7/15/2011 000406 SPOKANE REGIONAL CVB 2667 105.105.001 2011 LODGING TAX GRANT REIMS' 20,833.33 Total : 20,833.33 23350 7/15/2011 000420 SPOKANE REGIONAL HEALTH DIST 58-8179 309.309.079 PLAN REVIEW FOR GREENACRES 330.00 Total : 330.00 23351 7/15/2011 000405 SPOKANE VALLEY PARTNERS 2011 Grant 001.090.000 2011 OUTSIDE AGENCY GRANT: RI 10,593.72 Total : 10,593.72 23352 7/15/2011 000202 SRCAA 726 001.090.000 3RD QTR 2011 28,735.25 Total : 28,735.25 23353 7/15/2011 002713 STATE OF ID DEPT OF WATER, RESOUF July 2011 001.058.050 SEMINAR REGISTRATION:GRIFFI1 25.00 Total : 25.00 23354 7/15/2011 002685 TAMARACK RIDGE CONSTRUCTION REFUND 001.018.013 REFUND OF PERMIT FEES 52.00 Total: 52.00 23355 7/15/2011 000295 VALLEYFEST 1394 105.105.000 LODGING TAX 2011 REIMBURSEME 2,137.93 Total: 2,137.93 23356 7/15/2011 000167 VERA WATER&POWER June 2011 101.042.000 UTILITIES:JUNE 2011 2,449.98 Total: 2,449.98 23357 7/15/2011 000038 WASTE MANAGEMENT OF SPOKANE 0053463-1518-6 402.402.000 JUNE 2011 2,624.66 Total: 2,624.66 23358 7/15/2011 000676 WEST 823090655 001.013.015 LEGAL SUBSCRIPTION 658.63 Page: 2 vchlist 07/151201/ 10:30:39AM Voucher List Page: 3 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23358 7/15/2011 000676 000676 WEST 25 Vouchers for bank code: apbank 25 Vouchers in this report I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date (Continued) Total: 658.63 Bank total : 111,308.48 Total vouchers: 111,308.48 Page: 3 vchlist Voucher List Page: 1 07/19/2011 9:00:12AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 3604 7/20/2011 000048 VANTAGE TRANSFER AGENTS,401APLAN Ben39193 001.231.14. 401A:Payment 21,968.13 Total: 21,968.13 3605 7/20/2011 000682 EFTPS Ben39195 001.231.11. FEDERAL TAXES: Payment 31,387.73 Total: 31,387.73 3606 7/20/2011 000145 VANTAGEPOINTTRANSFERAGENTS,457 PL.) Ben39197 001.231.18. 457 DEFERRED COMPENSATION:Payn 5,162.80 Total: 5,162.80 3607 7/20/2011 000162 VANTAGE TRANSFER AGENTS,401A EXEC PI. Ben39199 001.231.14. 401 EXEC PLAN:Payment 1,026.67 Total: 1,026.67 4 Vouchers for bank code: apbank Bank total: 59,545.33 4 Vouchers in this report Total vouchers: 59,545.33 I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that [am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Page: 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 07-26-11 City Manager Sign-off: Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE : Payroll for Period Ending July 15, 2011 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGET/FINANCIAL IMPACTS: Gross: $ 235,047.93 Benefits: $ 34,018.11 Total payroll $ 269,066.04 STAFF CONTACT: Raba Nimri ATTACHMENTS DRAFT MINUTES City of Spokane Valley City Council Regular Meetings Formal Meeting Format Tuesday,June 28,2011 Mayor Towey called the meeting to order at 6:00 p.m. Attendance: City Staff Tom Towey,Mayor Mike Jackson,City Manager Gary Schimmels,Deputy Mayor Cary Driskell,City Attorney Bill Gothmann,Councilmember Ken Thompson,Finance Director Dean Grafos,Councilmember Rick VanLeuven,Police Chief Brenda Grassel,Councilmember Mike Stone,Parks&Recreation Director Chuck Hafner,Councilmember Neil Kersten,Public Works Director Arne Woodard,Councilmember Mark Calhoun,Finance Director Steve Worley, Senior Engineer Mary Kate McGee,Building Official Karen Kendall,Associate Planner Carolbelle Branch,Public Information Officer Chris Bainbridge,City Clerk INVOCATION: Pastor Matthew Larson of Advent Lutheran Church gave the invocation. PLEDGE OF ALLEGIANCE: Members from Boy Scout Troop 405 led the Pledge of Allegiance. ROLL CALL: City Clerk Bainbridge called the roll;all councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE,BOARD,LIAISON SUMMARY REPORTS: Councilmember Hafner: said he attended several workshops during the Association of Washington Cities (AWC) conference held in downtown Spokane, including learning about amendments to the comprehensive plan, liability issues, and budget and finance, and he mentioned that our city is probably in a better financial situation than other cities in Washington, and said he feels good about that and commended the previous council and the staff for their work in that regard; and said he also heard a presentation regarding students from Bridgeport High School whereby all of their seniors are going to college, and said that high school is one of the finalists in the competition to have President Obama come speak to them. Councilmember Grassel: no report. Deputy Mayor Schimmels: said he attended the Spokane Transit Authority (STA) meeting; the SRTC (Spokane Regional Transportation Council) Inland Group Workshop; a Washington State Transportation Commission meeting in Cheney last week; participated in a tour of CenterPlace; and also attended the AWC Conference. Councilmember Grafos: said he went to a meeting of the Trader's Club with about thirty commercial real estate brokers where he spoke about zoning code changes and how this will affect and spur growth in our city, and said there were a lot of positive comments on the direction our City is moving; went to the Connections Breakfast hosted by the Chamber; went to the Car Show at the New Life Church; and attended the AWC Conference. Council Regular Meeting 06-28-2011 Page 1 of 5 Approved by Council: DRAFT Councilmember Gothmann: said he went to a Board of Health Executive Committee meeting and that the one rating agency rated Spokane Regional Health Department as best in the state, that they discussed their budget and there will be six full-time position reductions, and explained that the food service the Health Department was providing is now provided by Meals on Wheels; attended a SNAP meeting and said they received a clean audit as they move into a $1.8 million capital improvement financial campaign; went to the Transportation Improvement Board (TIB) two-day meeting in Spokane where several cities received an increase in funding, and he explained about an increase in funding which created a "bubble" which in turn allowed for the TIB to allocate more funds to cities; he explained that he made up a list, and distributed copies to council of all the TIB projects in Spokane Valley,and noted that TIB committed$62 million with a total cost of all those projects of$96 million,and said that 65%is a significant investment in our community; said he also attended a 9-1-1 Board Meeting; and reported a conversation with Spokane City Administrator Ted Danek regarding the Wheelabrator negotiations, and that they are now negotiating a plan for an estimated $3 to $6 million, and that regarding animal control, they are still looking at the Havana Property for a regional animal control facility. Councilmember Woodard: said he went to the Third Annual State of the Green Economy at the Spokane Club, that several elected officials were in attendance including representatives from SIRTI (Spokane Intercollegiate Research and Technology Institute), and said the private market is proposing a carbon tax as they feel we won't rid ourselves of carbon until we tax it;went to the Business Connections Breakfast where they had a speaker from the Convention and Visitor's Bureau and he mentioned it seems we could do something more to generate visitor taxes; attended the AWC conference workshops dealing with engaging citizens on projects and mentioned we are the highest in Washington State for resident volunteers. MAYOR'S REPORT: Mayor Towey reported that he also attended several workshops at the AWC Convention, and he said that Spokane Councilmember Nancy McLaughlin was elected AWC President, and that Rockford Mayor Micki Harnois was elected as one of the Board Members. Mayor Towey then read the Parks and Recreation Month Proclamation, which was accepted with thanks by Parks and Recreation Director Stone,who also expressed thanks to the citizens for their support and use of the facilities. PUBLIC COMMENTS: Mayor Towey invited public comment. Steven Neill, 10820 E 18th Avenue: spoke of the beautification and sign placement idea for Sprague and Thierman previously discussed by Council, and said he feels it is too extravagant and that government must learn to live on less; suggested creating a list of codes and requirements for this area and posting them on the website; regarding the project of beautification and signage, he suggested local nurseries, garden clubs, and even hardware stores might be willing to get involved and assist with such a project. Joseph Bowman, 25611 E Joseph Avenue, Newman Lake, Washington: said he listened about safety and walking in Spokane Valley; that he had an incident a few Friday's ago crossing a non-controlled intersection at Olive and Pines; and that cars started coming at him before he had a chance to get to the other side of the street, and that the cars didn't even slow down; and said he previously spoke to the City's traffic engineer and to the Police as well. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a.Approval of claim vouchers totaling$195,090.05 b.Approval of Payroll for Period Ending June 15,2011: $266,612.48 It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the consent agenda. Council Regular Meeting 06-28-2011 Page 2 of 5 Approved by Council: DRAFT NEW BUSINESS: 2.First Reading Proposed Ordinance 11-012 for Street Vacation STV 01-11 —Micki Harnois It was moved by Deputy Mayor Schimmels and seconded to advance Ordinance 11-012 vacating a portion of Eastern Road, to a second reading. Planning Manager Kuhta, in the absence of Associate Planner Harnois, went over the proposal via the PowerPoint presentation, and explained that the request is from the Spokane Valley Fire Department; adding that the law allows but does not mandate that 50% of the assessed property value be recouped, and that is an option for council to consider. Mayor Towey invited public comment. Larry Rider, Spokane Valley Fire Department: said he appreciates council's review of this proposal and that the Fire Department will work with city staff to beautify that corner, and that he would appreciate it if Council would consider giving this as a public benefit instead of charging the fee. After brief discussion, it was moved by Councilmember Gothmann to amend the motion to exclude the charge from the ordinance. Mayor Towey invited public comment; no comments were made. Vote by Acclamation on the motion to amend: In favor: Unanimous. Opposed: None. Motion carried. Vote by Acclamation on the amended motion to advance the ordinance excluding the charge: In Favor: Unanimous. Opposed: None. Motion carried. 3. Proposed Resolution 11-005 Adopting 2012-2017 Transportation Improvement Program (TIP) — Steve Worley It was moved by Deputy Mayor Schimmels and seconded to adopt Resolution 11-005 adopting the 2012- 2017 Six Year TIP as presented. Senior Engineer Worley explained that this matter has been before council on two different study sessions, and that a public hearing was held May 24 with no comments from the public; and he briefly went over the documentation explaining the difference between unfunded and funded projects. Mayor Towey invited public comments, no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion carried. 4.Motion Consideration: Bid Award for Broadway Ave. Safety Project—Steve Worley It was moved by Deputy Mayor Schimmels and seconded to award the Broadway Avenue Safety Project bid to Poe Asphalt in the amount of$1,012,469.73. Mr. Worley explained that there has been a lot of council discussion over the last one and a half years on this project;that the successful bid and prices came in lower than anticipated so they are also proposing to re-surface a portion from Park to Vista, which is part of a preservation project, and will upgrade the stormwater system/drywells within that same project; that they will change this from four to three lanes and will adjust the signals to accommodate that new configuration. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion carried. 5.Motion Consideration: Bid Award for Indiana/Sullivan Concrete Intersection Project—Steve Worley Deputy Mayor Schimmels recused himself from this issue due to possible conflict of interest, and left the council chambers. It was moved by Councilmember Grafos and seconded to award the Indiana/Sullivan PCCP Intersection Project contract to the lowest responsible bidder, Acme Concrete Paving, Inc., in the amount of$1,071,710.55. After Mr. Worley explained the proposal as per the Request for Council Action form, Mayor Towey invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion carried. Deputy Mayor Schimmels returned to Council chambers and to the dais. 6.Motion Consideration: Airway Heights Plan Review Renewal—Mary Kate McGee It was moved by Deputy Mayor Schimmels and seconded that Council authorize the City Manager to finalize and execute the attached updated interlocal for building plan review services for the City of Airway Heights. Building Official McGee explained that Airway Heights would like to extend the current interlocal as an ongoing agreement, and said they were very complimentary with our staffs responsiveness; and said staff will incorporate this into their current workload so there is no additional budget needed. Mayor Towey Council Regular Meeting 06-28-2011 Page 3 of 5 Approved by Council: DRAFT invited public comments; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion carried. PUBLIC COMMENTS: Mayor Towey invited public comments; no comments were offered. ADMINISTRATIVE REPORTS: 7. Development Agreement CPA 02-11 Comp. Plan Amendment(St.John Vianney)—Karen Kendall As before on this issue, Councilmember Woodard recused himself from this issue and left the council chambers. Via her PowerPoint presentation, Assistant Planner Kendall explained that this development agreement is in association with comp plan amendment 02-11 which proposes changing the comprehensive plan for the parcel 45174.2103 (403 N Walnut Road) from Low Density Residential to Medium Density Residential, and to change the zoning from Residential-3 to Multi-Family-1; and noted that the public hearing for this issue is set for July 12; and since this is a comp plan amendment, such change would be enacted via ordinance; and Mr. Connelly added that at the time of the second reading of the ordinance, the development would also be before council for approval consideration, all of which needs to be done prior to a permit being issued; that the development agreement would limit or condition the zone change; and if Council choose to say "no" to the comp plan amendment, then the issue is over, or Council could approve the amendment and the development, which would be filed with the County Auditor and which regulations would run with the lane and be part of the property in the future. Councilmember Woodard returned to the Council chambers and the dias. 8. Sprague Avenue Ballot Issue—Neil Kersten,Cary Driskell,Mike Jackson Public Works Director Kersten said at the meeting two weeks ago, Council indicated they wanted to see a schedule and cost and asked to come back with additional information including information on a traffic analysis. Mr. Kersten said he met with representatives from HDC Engineering who worked closely with SRTC on the modeling, and he presented a very tight schedule to meet the August 16 deadline for placing a matter on the ballot. Director Kersten said to help with the explanation of the impact of this issue, he suggested putting this in two steps, with the first part a study to see if any parts are failing and to conduct general discussion of the traffic impacts, and if council wants to proceed, step 2 would be a full analysis of all intersections, which could result in minor modifications, and then get the fmal cost estimates, and said council might have to hold a special meeting for the fmal decision concerning placing this on the ballot. Mr. Jackson said that this matter tonight does not include a motion, and if council wants to go forward,we could come back for a motion to do the traffic study, adding that we are up against the deadline to get this done in time for the November ballot. Mr.Kersten said the model has been updated as the study is several years old. Mayor Towey asked if the study would be beneficial,and Mr.Kersten replied it would only be useful for this ballot, two-way measure; that we cannot use the prior model as it included the entire corridor as well as extending Appleway in different configurations, and said the study is four years old at this point; he said we could use a portion,but the former study did the corridor in terms of timing,i.e.how long it takes to get from one section to another,and we would need to do this for this project specifically to make sure it works. Councilmember Grassel said the question for the public is, keep it one or two ways from University to Argonne; and she questioned why a dollar amount need s to be included as she stated that confuses the matter, and Councilmember Woodard agreed we don't need a dollar figure to move forward. Councilmember Grafos agreed an advisory vote could be taken but said he is not in favor of turning it around, and agreed a decision should be made by the citizens. Mayor Towey said part of the decision for citizens would be how much tax dollars should go toward this and feels a dollar amount would lend to better decisions. Councilmember Hafner said the question citizens would ask would be the cost and feels that must be know as well as how this would affect Appleway. Director Kersten said we could describe that in detail in the bond regarding what roads would be changed, that we cannot provide a map in the bond but a map could be made available; and perhaps if an advisory vote, an appropriate amount could be included to give the public an idea of the cost,whether the $6 million for the entire cost, or another figure;he said this was in Council Regular Meeting 06-28-2011 Page 4 of 5 Approved by Council: DRAFT the SARP and it showed the cross-sections of all the streets with landscaping and said that would be difficult to put into a ballot. Mr. Jackson explained that he was talking about a bond measure so the public would know the cost and could determine if they would be willing to pay for it; that we could do an advisory vote, or a ballot measure with a funding option, or could even do it on a ballot other than the upcoming November ballot. Councilmember Gothmann suggested council needs to know the travel time before taking the leap to the ballot; that we need to know the affect on intersections; and if it goes to a ballot, there will be a big difference from what people will vote for if a tax increase is included; and said the cost is not$6 million but would be closer to $4 million to re-furbish that road. Further discussion included comment that a decision needs to be made or we will run out of time; that the scope of the issue needs to be defined; a statement regarding impact on Appleway should be addressed; that we should not waste time or money for an advisory vote but rather determine if the people want it and are willing to pay for it;that most people laugh at an advisory vote as it is not binding; and if this issue goes to a ballot without the citizens knowing the facts, it will likely not pass; and comment from Councilmember Grafos that we spend the $70,000 for the study,and take it to the ballot to settle the issue;and comment from Councilmember Hafner and Towey that a decision needs to be made this year, and if we are going to ask the public to vote,we need all the information. There were no objections to moving forward with the study and have staff come back with a motion to place the issue on the ballot. 9.Advance Agenda—Mayor Towey Councilmember Woodard asked when Council would discuss economic development, and Mr. Jackson indicated it is scheduled for next week. INFORMATION ONLY Graffiti Laws and Policies, Support Letter to Department of Corrections, 2011 Justice Assistance Grant, and Department Reports were all information only items and were not reported or discussed. EXECUTIVE SESSION: Potential Litigation [RCW 42.30.110(i)] It was moved by Deputy Mayor Schimmels and seconded, to adjourn into executive session for approximately 15 minutes to discuss potential litigation, and that no action is anticipated upon return to open session. Council adjourned into executive session at 7:55 p.m. Mayor Towey declared Council out of executive session at 8:12 p.m., and it was then moved by Deputy Mayor Schimmels, seconded and unanimously agreed, to adjourn. The meeting adjourned at 8:12. ATTEST: Thomas E.Towey,Mayor Christine Bainbridge,City Clerk Council Regular Meeting 06-28-2011 Page 5 of 5 Approved by Council: DRAFT MINUTES SPOKANE VALLEY CITY COUNCIL REGULAR MEETING STUDY SESSION FORMAT Spokane Valley City Hall Council Chambers Spokane Valley,Washington July 5,2011 6:00 p.m. Attendance: Councilmembers Staff Tom Towey,Mayor Mike Jackson,City Manager Gary Schimmels,Deputy Mayor Neil Kersten,Public Works Director Bill Gothmann,Councilmember Mark Calhoun,Finance Director Dean Grafos,Councilmember Kathy McClung,Community Dev. Director Brenda Grassel,Councilmember Scott Kuhta, Senior Planner Chuck Hafner,Councilmember Morgan Koudelka, Sr.Administrative Analyst Arne Woodard,Councilmember Rick VanLeuven,Police Chief Carolbelle Branch,Public Information Officer Chris Bainbridge,City Clerk Mayor Towey called the meeting to order at 6:00 p.m. 1.Justice Assistance Grant—Morgan Koudelka Senior Administrative Analyst Koudelka explained that our City was allocated $34,812 as part of the Edward Byrne Memorial Justice Assistance Grant (JAG); that for our first five years, we participated in this grant jointly with Spokane County and Spokane City, but this and last year we have applied for the funding on our own. Mr. Koudelka said that these funds are designed to support all components of the criminal justice system, and with the assistance of Police Chief VanLeuven and the Sheriffs Office,they have identified some law enforcement expenditures that would achieve the goals this grant has identified which would meet some of our ongoing needs. Mr. Koudelka said the application deadline is July 21, and no match is required. Identified expenditures,he explained include NIBRS (crime reporting)for$16,250, Aircards (data encryption) at $10,318, and Target Ammunition for $8,244; and he gave a summary of those expenditures. Councilmember Gothmann asked about assurances that the target ammunition is not supplanting what we already have, and Chief VanLeuven said the target ammunition is continuing and ongoing,and they qualify on a quarterly basis,and said the ammunition in reference to the JAG would not be supplanting what we have. City Manager Jackson said supplanting might not necessarily mean each line item but it means you cannot accept the grant and then go back and reduce your budget. There was discussion about the grant permitting us to take 10% of the funds to use for administrative cost, and Mr. Koudelka and Mr. Jackson both stated the idea is to use all these funds toward law enforcement equipment and other identified expenditures, and for us to absorb the small $2,400 administrative cost, and there were no objections from council. 2.Economic Development—Kathy McClung and Mike Jackson Per his PowerPoint presentation, City Manager Jackson gave a quick summary of what tonight's discussion will include based on discussions over the last few years and most recently at the June 14 retreat;he said that economic development is a vast field and he hopes to get input from council for items to add to the list; that tonight's discussion will include several things Spokane Valley is doing now to encourage economic development; that there are many partners, there has been recent activities; that he seeks council's input and said he feels we have a good basis for moving forward for a SWOT (strengths, weaknesses, opportunities, threats) analysis in the future. Mr. Jackson said it is important to develop an Council Study Session Minutes July 5,2011 Page 1 of 6 Approved by Council: DRAFT economic development mission, which is something to work on in the near future if that is council's desire, and said a mission is imperative if we want to move to an actual plan; but for now, the emphasis he explained, is what can we do right away, and suggested perhaps taking this in two phases, and delay the actual plan for the time being; he said we need a clear understanding what we want to achieve for the plan so a specific scope of work can be drafted. Slide 4 shows a list of some agencies which focus on economic development,and Mr.Jackson said the city has not taken a very active role in the past,although there have been numerous meetings with staff and GSI (Greater Spokane, Inc.), and said they (GSI) are listening to try to provide the kind of measurements we seek, and Mr. Jackson said we can work toward determining what they have done for us in the past and about their economic development results and work toward measuring that and getting feedback from GSI as well as the other organizations listed. Mr. Jackson said he attended a GSI meeting a few months ago when Healthcare Resource Group gave a presentation which included their reasons for relocating from Post Falls to Spokane Valley, as shown on slide 5,adding that that group is getting ready to expand. Mr. Jackson said there have been several economic studies done over the years, but perhaps we should start to look at different ways of measuring our success, as empty store fronts don't tell the whole picture; and suggested we work to get a sense of how we're doing for our community and not focus so much on empty space. Councilmember Gothmann said other cities have received grants for improving business districts and suggested that would be a point to pursue, adding that we need to ask these businesses what would work for them and develop plans to meet those needs. In discussing slide 8 showing lists of those agencies which have received grants from Spokane Valley, Mr. Jackson said we support those agencies which then help increase tourism and give us a greater sense of community, and that we need to determine what they are doing and find a way to measure that work. Councilmember Grassel mentioned the idea of researching what other entities have done or can do with those lodging tax allocations, and said Olympia used the funds for a children's museum; or perhaps funds could be used to create a farmer's market for Spokane Valley,and said more information needs to be gathered in that regard. Mr. Jackson mentioned the importance of having a good infrastructure; that we have an excellent track record even in this economy and have aggressively pursued grants; Discovery Playground recently opened and Greenacres is under development, and all three pools were recently renovated; and said people often comment on our good roads. Mr. Jackson said our city is an outstanding economic development attraction as we have a balanced and sustainable budget, money in the bank, low property taxes, no city business and occupation tax, no impact fees and only one utility tax which supports the street fund. Councilmember Grafos said we need advertising to tell our story and promote those important items, which brought up the question of the I-90 signage. Mr. Jackson said staff is working with WSDOT (Washington State Department of Transportation) to determine the cost, and said it looks like if we wait until WSDOT replaces the signs, there would be no cost to us, but we do not know their schedule yet, and said this topic will be on an upcoming council agenda. Councilmember Woodard said he spoke to a business owner who did not realize our city had a balanced budget, and said we need to get that word out to make people aware of our status. Councilmember Grassel asked if other jurisdictions have city business and occupation tax, and Mr. Jackson said he can come back with those comparisons, and he mentioned that there is also a state business and occupation tax. Mr. Jackson said our permit process is critically important and Community Development Director McClung will lead that discussion as there have been many things put in place to move us in the right direction. Community Development Director McClung said there is never a "perfect permit process" as there are always revisions to do and ways to make things better; she explained that some of the changes made include that we no longer require signatures from Health and Water Districts on boundary line adjustments; we have modified the site plan requirements to the minimum necessary; we conduct electronic notification of outside agencies, and we continue to refine the handouts; and explained that there are handouts for every type of application process; that citizens can get an application on-line or at Council Study Session Minutes July 5,2011 Page 2 of 6 Approved by Council: DRAFT the permit center; and that staff constantly works to make sure we are explaining things as clearly as possible, and that people have the latest information as the Municipal Code changes. Director McClung went over the list on slides 12 and 13 of improvements made to the permit process, and said that all staff have constant public interaction, they all went through customer service training; that they have policies on customer service standards and certain items are written down about greetings or what to do in case of certain problems;that there are three managers who supervise staff and we do follow ups when a problem surfaces; and Ms. McClung agreed that the physical re-aligning of the department should make a large difference in the streamlining processes. Director McClung said the department has reduced the turn-around time by at least one week for all applications; that commercial applications take about fourteen days to approve or to get back to the applicant on what is needed, and many times the process is complete prior to fourteen days; she said staff works with applicants and meets with them informally before a permit is submitted in order to further streamline the process and assist the public. Further, Director McClung explained, we previously relied on outside consultants concerning national floodplain certifications, but that is now done internally and moves much faster. Councilmember Grassel asked about keeping a tracking system of repeated citizen concerns so staff could bring those back to council for possible code changes; and Director McClung said staff keeps a database of things that should be clarified or of problems in our Code,that Mr. Kuhta keeps that information for processing code amendments. Director McClung explained the other improvements to the permit process as noted on slide 13, and said they did a training session with staff to talk about tenant improvements to make it as easy as possible for someone to get in a building; that they specifically look at the planning requirements; she said building codes are consistent, but planning is different; and said when the new permits system is operational, we will have the opportunity to expand our on-line services so that among other things,people can look on-line and see where their permits are in the system. Regarding the proposed physical move of the permit center, Mr. Jackson said staff is examining associated costs, and that our lease will also come into play and will have to be discussed with our landlord. After review of slide 15, Councilmember Hafner asked if those figures are the same for June and July or if the figures are only for the month of May, and Director McClung said she believes those figures are total permits for the previous year,but will verify that information. City Manager Jackson said that a few weeks ago he met with members of the Spokane Valley Business Association (SVBA) about the "blue signs" on Appleway; and said that Mr. Hohman sent letters to about 180 businesses and sent a work order to Spokane County to remove the old signs of where names have changed, and that he is working with businesses to provide opportunities to add names to signs. Mr. Jackson also noted that since 2003, our City has awarded over $3 million to agencies to support tourism, and since 2004 has awarded almost $900,000 to agencies that support economic development and social services, which he stated is a tremendous investment over the years. Mr. Jackson then went over the information on slides 19 through 23 showing business activity within Spokane Valley. The idea of designating various districts within the City, such as a medical district or neighborhood districts, was discussed, and Councilmember Grafos said he doesn't want to go down the same path as SARP, which failed as it penalized one part of the community for the benefit of another; and Mr. Jackson said when we discuss districts, we want to make sure whatever is done will be a good fit for the community, and Councilmember Hafner suggested having residents in areas previously known as Opportunity, or Dishman, to perhaps participate by contributing historical information. Mr. Jackson then discussed the pros and cons of the debate over incentives for economic development, and said he'll propose later to review with Council the economic chapter in our Comprehensive Plan, as he feels the best way to determine which direction to move, is to have a specific project or common tool such as a tax increment finance district. The topic of empowerment zones was also discussed. Mr. Jackson said that the actual business must be located in the empowerment zone, and that he has asked our lobbyist and city attorney to see what caused that change in the law and whether we could provide our own zones; and said further overall research is needed on this topic. Council Study Session Minutes July 5,2011 Page 3 of 6 Approved by Council: DRAFT Councilmember Hafner said citizens ask him what services our city provides and said most citizens probably don't understand or know; and he suggested creating and publicizing an inventory of city resources. Mr. Jackson said GSI informed us they are on over 2,500 databases throughout the country, but that we need to understand how these things are being used; he said resources exist in the region and as an example explained that Spokane contracts with Eastern Washington University for some services, and said perhaps someone from EWU could prepare a business plan,to start from the ground up and work together with city staff; or we could do as we do in Parks and Recreation, which is when someone asks about a program, if we don't offer it we have a list of entities that might. Councilmember Gothmann mentioned the Chamber of Commerce's incubator which assists small businesses to get started; and Councilmember Grafos suggested that we have a direct link on our website to such things as the Site Selector, Spokane County maps and parcels, bus schedules, school districts, and a list of parks. As an aside, Deputy Mayor Schimmels asked if we get any sales tax from that Avista Plant, and Mr. Jackson indicated he would check. City Manager Jackson then went over slides 30 through 33 and mentioned some of the things we do well, and some areas where we could improve; which prompted discussion of the new CryWolf alarm system and that it works well and saves city resources; the idea of having an economic roundtable, partnering with businesses to determine if there are gaps in services; brainstorming with others such as the Convention and Visitor's Bureau,and the idea of forming a group of local leaders to brainstorm ideas and gain additional perspectives. Councilmember Grafos said he feels the issue of economic development needs to be defined by addressing three problems or categories: (1) physical infrastructure such as roads, parks, schools, and(2) economic or political infrastructure including the attitude of city officials and staff toward the community so that actions benefit the entire community; and (3) to bring in others, such as businesses and private groups like bikers,realtors,etc.through information,promotion and/or advertising, and address possible incentives, realizing we are limited based on State regulations. Mr. Jackson replied that we are contacting business owners to find out what they need or what is limiting them or causing them to close and what we can do. Mr. Jackson also explained slide 40 which shows preferences indicated during the council retreat to prioritize potential capital projects, with the majority of choices being the Sprague Swale Landscaping. Mr. Jackson concluded the presentation by discussing the two- phase plan (short term and long term) as shown on slides 42 and 43; and stated that we don't have economic development in the business plan; that we support it but no language has been added indicating investing city resources; and said we can work with the existing staff, but at some point the extra work and outreach to businesses and community will take additional manpower; adding that he will come back with a six-year plan for stormwater projects, and that perhaps in about six months we will have a better idea and definition of economic development. Mayor Towey called for a recess at 7:55 p.m.,and reconvened the meeting at 8:06 p.m. 3. Spokane Valley Municipal Code Title 22: Si2na2e and Landscaping Regulations Senior Planner Kuhta explained the history and regulations of our sign code,which he said began with us using the Sign Code of Spokane County;that he believes they have likely done some editing to their code, but that they have not had a major update of their code since 2001;he explained how our process included the use of a sign committee, which was an ad-hoc council-appointed committee which included sign company representatives and business owners and the committee discussed what is and is not working; adding that even a sign salesman will tell you that too much sign clutter lessens the effect and is not good for business, but that there is no "magic number" on how many signs should be permitted in one area; he said some jurisdictions have had all free-standing signs removed, and a lot depends on what the community's and council's priority is; he also mentioned we are not getting a significant amount of complaints, but when we do, code enforcement addresses those complaints; and he said mostly we hear issues concerning streamers, banners and temporary signs. Councilmember Woodard suggested we not Council Study Session Minutes July 5,2011 Page 4 of 6 Approved by Council: DRAFT use sign regulations used on the west side of our state; and Mayor Towey said the business climate needs to be taken into consideration,as 2005 was a different climate than what we have today, and said we need to consider what are signs doing to business today; followed by comment from Councilmember Gothmann that he has never seen a comparison with our sign code to anything on the west coast, and agreed there is a point at which you have so many signs they become ineffective. Mr.Kuhta went over the definitions of freestanding or pole signs,monument signs,walls signs,electronic signs, decorative emblems, and temporary signs; then discussed prohibited signs such as reader boards and signs in the right-of-way (except bus benches and official signs); followed by brief explanation of nonconforming signs and aesthetic corridors. Council discussion ensued regarding banners and why a permit is necessary; questions about allowing sandwich boards on premises, and a request to examine the regulations for off-premise signs; and Mr. Kuhta said most of the complaints we receive deal with temporary signs; and in reply to council comment, Mr. Kuhta said staff could write some regulations to address perpendicular projecting signs. Landscaping regulations were discussed next and Mr. Kuhta mentioned some of the reasons why and when landscaping is required; then explained that we use a point system, which allows for more flexibility and creativity; he discussed landscape buffers and what is required by type, as well as the two types of landscape buffer: Type 1 which is full screening requiring a six-foot obscuring fence,and Type II which uses more of an aesthetic buffer. Councilmember Grassel said she has heard some businesses have a problem with the height of trees blocking their signs, and Mr. Kuhta said he was not aware of those conflicting issues. At 9:00 p.m., it was moved by Deputy Mayor Schimmels and seconded to extend the meeting for another thirty minutes. Vote by Acclamation: In Favor: Mayor Towey, Deputy Mayor Schimmels, and Councilmembers Hafner, Grassel, Grafos, and Gothmann. Opposed: Councilmember Woodard. Motion carried. Concerning the point system,Mr. Kuhta said if a small project is just putting in a few bushes and perhaps a tree, the point system would not be required, adding that he would like more definition in our Code to address that, and to specify when a landscape architect is needed and when one is not. Mr. Kuhta also stated that when a sign issue arises, they usually have a voluntary compliance agreement, but that staff will not hold up an occupancy permit, adding that a provision is included in the Code that the director may approve modifications. Other potential code amendments as noted by Mr. Kuhta, included lowering the threshold for landscaping for building additions and site alternations, or landscaping in the back of building. Councilmember Grafos suggested the next code text amendments to come back to council should be more specific on identifying and looking at what Spokane County and Spokane City do,that we prohibit sandwich board signs; and that we need to determine what our citizens can live with and go from there. Councilmember Grassel asked about the request by AutoRow concerning requirements they have from their parent company and Mr. Kuhta said that issue came up in association with SARP, but he has not heard any issues outside of the SARP regulations, and said corporate regulations are not unique to car dealers, that every franchise has what they'd like us to pass, and said we can see if we can build in any flexibility, but said caution is needed so as not to penalize the independent entrepreneur; and said he will contact them to see what they might have in mind. 4.Advance Agenda Councilmember Woodard asked about the topic of the signage on I-90, and Mr. Jackson replied that we are waiting for information from WSDOT(Washington State Department of Transportation). Council Study Session Minutes July 5,2011 Page 5 of 6 Approved by Council: DRAFT 5.Information Items Proposed 2013 TIP Grant Project List, Spokane Regional Clean Air Agency Update, and Argonne Road Corridor Upgrade Project were for information only and were not discussed or reported. 6. Council Check-in Mayor Towey referenced the recently passed legislation concerning the port of entry, and said the idea of a celebration was broached,that we could hold a celebration at CenterPlace, and that perhaps our lobbyist Ms.Taylor could let us know of other people to invite. Mr.Jackson said the legislation becomes effective July 22, and that he'll work with Ms. Taylor for possible dates of either July 20 or July 22. Councilmember Gothmann said he drove past the area and it appeared to be closed, and said perhaps the celebration could be held there. Mr. Jackson said he would research that idea. 7. City Manager Check-in Mr. Jackson had no further comments. There being no further business, it was moved by Deputy Mayor Schimmels, seconded, and unanimously agreed to adjourn. The meeting adjourned at 9:16 p.m. ATTEST: Thomas E. Towey,Mayor Christine Bainbridge,City Clerk Council Study Session Minutes July 5,2011 Page 6 of 6 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday,July 12,2011 Mayor Towey called the meeting to order at 6:00 p.m. Attendance: City Staff Tom Towey,Mayor Mike Jackson,City Manager Gary Schimmels,Deputy Mayor Cary Driskell,City Attorney Dean Grafos,Councilmember Mike Stone,Parks&Recreation Director Brenda Grassel,Councilmember Mark Calhoun,Finance Director Chuck Hafner,Councilmember Morgan Koudelka, Sr.Administrative Analyst Arne Woodard,Councilmember Neil Kersten,Public Works Director Steve Worley, Senior Engineer Mary Kate McGee,Building Official ABSENT: Karen Kendall,Associate Planner Bill Gothmann, Councilmember Micki Harnois,Associate Planner Carolbelle Branch,Public Information Officer Chris Bainbridge,City Clerk INVOCATION: In the absence of the scheduled pastor,Father Bell gave the invocation. PLEDGE OF ALLEGIANCE: Mayor Towey led the Pledge of Allegiance ROLL CALL: City Clerk Bainbridge called the roll; all councilmembers were present except Councilmember Gothmann. It was moved by Councilmember Grafos, seconded and unanimously agreed to excuse Councilmember Gothmann from tonight's meeting. APPROVAL OF AGENDA: It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE,BOARD,LIAISON SUMMARY REPORTS: The only councilmember reports were mention from Deputy Mayor Schimmels and Councilmember Hafner that they attended an STA (Spokane Transit Authority) budget meeting, and mention from Councilmember Grassel that she attended an SRTC(Spokane Regional Transportation Council)meeting where they looked at their financial situation. MAYOR'S REPORT: Mayor Towey had no report. PUBLIC COMMENTS: Mayor Towey invited public comment; no comments were offered. 1.PUBLIC HEARING: Mayor Towey opened the public hearing at 6:10 p.m.; after which Councilmember Woodard explained that since he was a member of the Planning Commission during the time that Commission was hearing this issue, and that as the Planning Commission is the recommending body to council, he recused himself from this topic and left the room. Attorney Connelly explained that as part of the annual comprehensive plan amendment process, Council considered this proposal by St. John Vianney; he said council asked staff to work with the applicant and the neighbors to come up with a development agreement to minimize the impact Council Regular Meeting 07-12-2011 Page 1 of 8 Approved by Council: DRAFT of the proposed change, and to bring that agreement back to council; that staff met with the proponents, but said that the neighborhood choose not to participate. Mr. Connelly explained that a proposed development agreement was drafted and the purpose of tonight's meeting is to receive public input on that agreement, and added that the public hearing is required by statute. Mr. Connelly further explained that tonight is not the time for council to deliberate or vote, but that it would be appropriate for council to ask questions of a clarifying nature; and said after tonight; this issue will come back to council for a first reading of an ordinance, at which time council could choose not to advance the ordinance and thereby let the matter die; and said if the issue continues through the process, the ordinance would adopt the comprehensive plan change with a separate ordinance amending the zoning map,which would be subject to the conditions stated in the development agreement. Via her PowerPoint presentation, Planner Kendall explained the proposed comprehensive plan amendment and how this proposal would change the zoning; she explained the density and went over the conditions contained in the agreement. Mayor Towey invited public comments. 1. Marc Vovos explained that he was speaking on behalf of the "Homeowners and Citizens of the City of Spokane Valley in the North Valley Neighborhood Against the Development Agreement;" he had several poster boards displaying images of the parking lot and the proposed area; the first showing that there is no additional parking proposed in this agreement; the second poster was a photo of the project site, and he said the problem with the picture is, it doesn't show where the proposal is and the housing in and around the proposal, which will be affected if this development agreement is allowed. He said the density of those homes are one home per acre, or perhaps one home per half acre; he said 40 units is an extreme density like Seattle or Portland; and said there is no similar place in Spokane County; said their 40 units is a density out of place; he addressed the parking allotment and said he feels this is an issue council should review, adding that this could result in about 42 more cars on the street; he mentioned an engineer who had previously submitted a proposal and concerns about this development, including concerns with storm drainage, and said this re-zone alters the intent of the original rezoning, and said the intent is to preserve the character of the existing development,and rezoning contradicts that. In noting his allotted speaking time of three minutes had expired, Mr. Vovos asked for and received Council approval to continue speaking for another five minutes. Mr.Vovos said that it is evident roads are showing wear and tear now;that there is no requirement under any law for council to grant this proposal as zoning is a legislative prerogative of local government; he said this proposal creates parking problems for the neighborhood, the density is too high, there would be issues with stormwater, the surrounding area is single family residential and high-density apartments are inconsistent, that the structure would be incompatible with the neighborhood as the size, mass and bulk are overwhelming; and an institution-type structure does not fit in a historical district; he further said the development agreement is vague and ambiguous and calls for subjective interpretation; and said last May council received over one hundred objections from citizens; he said property owners have a right to discuss issues concerning their community; and that this development is the wrong place and wrong time. 2. Ann Martin, 100 N Stevens: said she wants to put a stop to the discussion about parking and said council has a copy of the parking analysis; she said 231 parking stalls are required for the entire campus; that 233 parking stalls have been inventoried that currently exist; and this is with the new use of the housing, the school, the church and with the joint use agreement; she said the whole thing has been analyzed and there is adequate parking; and said although the civil engineer brought up some valid points,this will all be analyzed during the permit process; and said they cannot build this without a traffic study and without determining the capacity of the sewer, and again said all that will be addressed during the permitting process and not during the land use process; and reiterated that the parking has been solidified per current code. 3. Dan Hipple, 313 N Walnut: said he lives closest to the proposal;that he spent a lot of time considering this and he applauds the Catholic Church for reaching out to elderly people; said we all need to consider the elderly; and suggested his solution of everyone taking an elderly person into their own homes; he said we have room in our own homes for the elderly; and said he feels this proposal is not the right place or the right time for something like this. Council Regular Meeting 07-12-2011 Page 2 of 8 Approved by Council: DRAFT 4. Chris Pierce, 404 N Farr Road: said it is his lot that keeps Valleyway very narrow; that he has a historic barn; and said as he stated during the Planning Commission meeting, his goal is to keep Valleyway a dead- end and that this projects keeps Valleyway a dead-end for 75 years,which he said he wanted included in the agreement; he said he is for the plan, but would like to see a bike lane; that he's not concerned about property values, as there is the blood center, and the porn store and some unkempt residences near him; and long term he said he worried about a plan along Sprague Avenue due to this Council's inaction in some cases; said his road doesn't have the traffic issues Walnut has on Sundays, and that this impact will be inconsequential compared with WinCo four blocks from him; said he'd like to see Valleyway and Farr have a four-way stop; and perhaps if this gets built, to include sidewalks on Farr; and also mentioned he'd be willing to be on a council but hasn't been asked; said this project uses HUD money which means jobs and money to Spokane Valley; he said this council was largely elected on property rights; that they own both lots and if you want to be for property rights, here's an owner who owns both lots and wants a fairly simple adjustment. 5. Shelly Stevens, 312 N Walnut Road: said parking is an issue, especially on Sundays and during weddings and said there isn't enough parking now for weddings and funerals; she said the issue is not the elderly but density, zoning, and land use; and said people need to educate themselves on what's going on; that a HUD building doesn't allow for long-term vacancies and they don't discriminate; she commended the Church for using HUD, but said less than 30% of those living there will be Catholic, and the building won't be controlled by Catholics; she said the development agreement is vague; and the neighbors don't want this. 6. Tom Sokol, 2110 S Sunrise Road: said he is a certified residential appraiser in Washington state; he said he heard comments and read that people feel the project will lower property values, but said in his opinion the project will enhance the neighborhood; and said in all cases he's aware of where senior housing exists, no adverse affects have been measured or detected which impact value; but to the contrary they enhance values;and he presented Council with some pictures for council to take into consideration of the surrounding area,and said this project will result in a positive influence and he urged approval. 7. Jason Helm, 414 N Walnut Street: said he lives almost directly across from where this proposal will take place; that he feels this is a perfect place to raise a family as most of the time there is little traffic, except every day after school he can't get in or out of his driveway; and said it would be a concern with more people;that there is too much there already and the way the street is now is the way it's meant to be; and said he doesn't want sidewalks or other improvements. 8. Marie Raschko-Sokol, 2110 S Sunrise Road: stated she is the Pastoral Chair at St. John Vianney, and as representative of the parish, asks Council to support this amendment; she said providing services to the elderly is part of their mission since the parish was established in 1949; she said 60% of the neighbors have moved there since 2000; she said the Parish tried to work with the neighborhood; that the Parish has contributed over $50,000 to those in need; they have over 650 registered families in their parish and the school serves over 200 kids; and said she has letters and a petition signed by over 350 parish members in support of this project; she said their parish is an aging parish and part of their belief is to serve the needs of the elderly; that this location was based on studies that a residential neighborhood is a perfect place for senior housing; she said despite the signs, they feel they are a good neighbor as they continue to let neighbors use their facilities, playground, and have proposed a walking trail; she said the property was a foreclosed piece of property in poor condition and was on the market for over a year; that the only way to provide senior housing was to work with Catholic Charities, as funding wasn't available except through HUD partnership; she said there is no question about the need as there are over 14,000 seniors in the community and they estimate about 1100 would be eligible for low income housing and there are only two other facilities in Spokane Valley that meet that need,and she urged Council's support. 9. Matt Daley, 422 W. Riverside, attorney with Witherspoon-Kelley: said the primary issue with this amendment is the connection with the comprehensive plan and developing goals; that the planning staff Council Regular Meeting 07-12-2011 Page 3 of 8 Approved by Council: DRAFT gave full support to all segments of populations where services are available; and said this property is four blocks off Sprague, along bus routes and close to grocery stores and other services; and that most residents don't drive so being close to a bus route is critical; he said the planning staff specifically found it is the right place and in the midst of one of the worst economic downturns, he can't think of a better time for this project; he said no one wants development in their "slice of heaven" but said the City's can't allow for minority rule; and care for low income seniors is one of the core principles of the Roman catholic Doctrine; he said the law and Constitution gives religious institutions an immunity from land use regulations where they unduly burden their free exercise of religion, and said without this project, they can't fulfill their doctrinal mandate, which he said is an issue that must be considered and discussed; and said the issues of parking, sewage and traffic will be addressed during the permitting phase and if they are burdened,there will be conditions in the permits and dedications; and said they would then have to "pony up" and remediate or won't be able to proceed;and said the issue is whether to approve the zoning and comp plan amendment. 10. Monique Kolonko, 902 W. Rolland, business address 12 East Fifth Avenue, Spokane: said she is the Associate Director for Seniors and Housing at Catholic Charities and is responsible to see that the housing is maintained and well-staffed, as well as to make sure the appropriate people are allowed to move in and the area remains safe; she said Catholic Charities has a long history of one hundred years,with forty-six years in housing; and said that half of their fifteen housing complexes are built in quiet, residential neighborhoods where neighbors tell them they're happy they're there; she said it is safe, clean, and this proposal will provide affordable housing for about forty individuals, and that the project is central to the parish mission; she said she feels they will have less than twenty people who will have their own cars and parking will not be an issue; she said the development agreement is clear and not vague; and it will provide low income housing for seventy-five years; and that all the concerns of the neighbors will be dealt with in the permitting process; and she asked council to approve the proposal. 11. Kelly Clinger, 312 N Herald Road: said last April a statement was made about how the proposed fifty to fifty-two-unit would ruin the neighborhood, and someone from Catholic Charities assured everyone that "at this time" they were only planning thirty-eight to forty units, and said that phase "at this time" caught his attention; he said he loves the elderly people and doesn't think that elderly is the focal point, but rather traffic, he said that he lives close enough and there isn't enough traffic; and maybe they'll put more traffic spots there; but if you're going to expand that area, you'd have to; and what happens after they get this through; and asked if we'd be going through this again in another ten years when they decide they need another ten or twelve units and maybe see if they could "push that envelope" a little further; and said if there's a point where the road would have to be enlarged,they'll have to take out some of those walnut trees; and if the road expands maybe sidewalks would be needed; he said taxpayers would pay for this road; he said he believes the Catholic Charities is a special interest group, and if they had other options, why didn't they pursue those; and he questioned if there is a hidden agenda unknown to the public. 12. Levi Strauss, 302 N Walnut Road: said that Walnut is not a pedestrian-friendly street as it is narrow and there are no sidewalks; he said it's four or five blocks to the nearest bus station; that his daughter attends that school which is 400' from him, but he won't allow her to ride her bike to school as there's way too much traffic;he said you take your life into your own hands walking down Walnut during a certain time of day;he said he's against this development and is it wrong; it's simply too big and said the developer is insensitive to neighborhood desires; and that a 40-unit complex doesn't fit; he said he's disturbed with the agreement and that it is difficult to believe density wasn't reduced; that he understood the purpose for the 60-day extension was to negotiate an agreement to reduce the density; but said the developer refused to negotiate a lower density; and said staff is remiss in not negotiating a lower density; and said if he was a councilmember, he would be upset that staff returned with an agreement with the same density as 60-days ago. 13. Sandy Holder, 9814 E Valleyway: stated that parking is an issue and it is unacceptable; said she's had people park in her driveway because of insufficient parking; she said traffic will increase; that she is confused about how they know how many people in that complex will drive; that she recently had a "deaf Council Regular Meeting 07-12-2011 Page 4 of 8 Approved by Council: DRAFT child" sign taken down and is now even more concerned and she urged council to think about this as there seems to be a lot of hidden agendas; that this is not big enough for this,and trees will be knocked down; that a few of the neighbors met with Catholic Charities and it makes it sound like the neighbors were disregarded; and said she felt Council had instructed staff to come up with a smaller business plan. 14. Patricia Wardian, 12022 E. 4th Avenue: said she's been a member of the parish since it was founded in 1949; her children all attended that elementary school; that she has limited income and couldn't put aside money in a retirement account; that she's very supportive of this project and said she'd be eligible to live there;that she doesn't drive so it would be ideal to be so close to the church she's still involved with. 15. Tim Bieber, 312 N Farr: said he hopes people don't forget that the Planning Commission, the experts, voted against this four to two; and hopes their input is taken into consideration when going through this process; said he wants council to think about other little towns where businesses go because they have the small-town atmosphere; that he hopes Council doesn't strip our city of it's small town atmosphere; and to always ok growth is not a way to manage a city;that sometimes a rejection is more for growth; that we have to preserve some of the heritage; and that you need a permit to knock down six trees on an acre of land and they did more than six without a permit;and he said he is concerned about the rush on this. 16. Greg Takisaki, 11805 E. 37th: said he has been a member of the church for the last thirty years, and he encouraged a positive vote on the rezoning;he encouraged council to review the facts and not the "what-ifs;" but to look at exactly what this project will do; he said this is an outreach ministry to all low income residents in the area, and has never only been for a certain group; he said from the outset, they encouraged everyone to visit the other Catholic Charities facilities, but no one took up that offer, and if they had, they would have seen these facilities blend well into the neighborhood; he said this is an ideal place and seniors don't want to live on some sterile place; that we'd all like to be with our loved ones,but that doesn't always work out so easily. 17. Chris Pierce, 404 N Farr Road: spoke again asking about ownership of the right-of-way where Valleyway would be; and said according to a map in the comprehensive plan, it appears there is no city ownership of that area; and Mayor Towey responded that it is his understanding that the city owns that right- of-way. 18. Susan Strauss, 1215 N Herald: said this is a mixed neighborhood; she likes to live there and is interested in the trees; said those trees they cut down were a hundred years old; that she heard they were diseased but would like to see that documented; she said they did not replace any of those historical walnut trees; and reiterated about saying the trees were diseased. 19. Joe Bell, N 502 Farr Road: said he's the pastor at St. John Vianney Church; the property is located between Farr and Walnut, and there's about five acres; that there are several buildings on the property including a school, gym, and a house for the pastor; said the parish purchased the 1.1 acres in June 2009 which was when he came on as pastor; said he knew the reason for the purchase was to provide affordable housing for many seniors in the community, and had discussions about Catholic Charities because of their strong history of success in providing affordable housing; he said part of the parish mission statement is to seek to serve one another in love, especially the poor and weak among us; said they seek the zoning change to make it possible to serve people in Spokane Valley; and he said he is submitting about 370 signatures on a petition as well as some letters,in favor of the zoning change. 20.Kenneth Curry 625 N Herald Road; said he's against this proposal; said traffic is bad;he can't walk there without worrying about being hit; that the issue is not about the elderly but about the density of what it would do to that neighborhood; that O'Malley is on an arterial and not on a residential; and the other home is not residential but in commercial and said we are not like Walnut Road; said it's having too much in one place,and said that would be out of place and he's against it. Council Regular Meeting 07-12-2011 Page 5 of 8 Approved by Council: DRAFT 21. Marilyn Frei, 8429 E.Bull Pine Lane: explained that she is a widow and a senior citizen; so according to statistics is most likely to live her last years in poverty; said she is fortunate to live in her own home; said she lives in a beautiful neighborhood; a gorgeous place to be; and said just because people are old and poor,does that mean they are supposed to live in boarded up houses and old lots; she said Catholic Charities has a reputation of having beautiful homes for the elderly and disadvantaged; said they screen the applicants/residents,and she urged council to approve this project and said it is the right thing for seniors. 22. Magdalena Platt, 623 N Dartmouth Road: said she feels like the new kid on the block after moving back to Spokane Valley after living in California; said the term that comes to mind is, if you build it they will come; she said she doesn't want that to happen to their neighborhood; that she moved back to Spokane Valley because of the small town feel; she said this is a growth issue and she urged council to consider that the small town feel could go away, and that historical perspective might go away; and she urged council to vote no. 23. Tammy Olsen, 415 N Farr Road: said she has been hearing that traffic is not an issue; but said that between Farr and Walnut, traffic is an issue and will be even more of an issue since Winco's has come in; said the road traffic increased drastically and they have to wait to get out of their parking lots; that she is against this and said it doesn't belong in this particular neighborhood. 24.Jerry Richardson, 320 N Herald: said he never intended to speak; that he has been waiting for Marie from the church to come down and discuss it with him; explained that if you put this project in it'll ruin the neighborhood; he urged voting against this and said there are plenty of places elsewhere and there are a lot of options staff hasn't come up with; said if they are such good neighbors, they'll see the signs; and he urged council to vote against the proposal. There were no further public comments and Mayor Towey closed the public hearing at 7:42 p.m. 2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a.Approval of claim vouchers totaling$2,144,129.86 b.Approval of Payroll for Period Ending June 30,2011: $390,343.68 c.Approval of Minutes of June 14,2011 Special Meeting,Council Retreat d.Approval of Minutes of June 14,2011 Formal Council Meeting. It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the consent agenda. NEW BUSINESS: 3. Second Reading Proposed Ordinance 11-012 for Street Vacation STV 01-11 —Micki Harnois It was moved by Deputy Mayor Schimmels and seconded to adopt ordinance 11-012. After Planner Harnois went over the proposal,including mention of the option council previously choose not to charge for the street vacation, Mayor Towey invited public comment, and no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion carried. 4.Motion Consideration: 2011 Justice Assistance Grant—Morgan Koudelka It was moved by Deputy Mayor Schimmels and seconded to authorize the City Manager to submit the application for the 2011 Edward Byrne Memorial Justice Assistance Grant. Mr. Koudelka briefly went over the highlights of the grant, as explained previously, after which Mayor Towey invited public comments; no comments were offered. Vote by Acclamation:In Favor: Unanimous. Opposed:None. Motion carried. Council Regular Meeting 07-12-2011 Page 6 of 8 Approved by Council: DRAFT 5.Motion Consideration: Interlocal Agreement with Island County—MaryKate McGee It was moved by Deputy Mayor Schimmels and seconded to authorize the City Manager to execute and finalize the interlocal with Island County for the purpose of "piggybacking" on the Island County competitive bid process for the purchase of the Paladin SmartGov permit tracking system. Building Official McGee explained that Island County also went through this process and received unanimous approval from their board; and she explained the piggybacking option and how it saves time and money and allows us to quickly move through this purchasing process, adding that their staff indicated the system exceeded expectations and all went smoothly. Mayor Towey invited public comments; no comments were offered. Vote by Acclamation:In Favor: Unanimous. Opposed:None. Motion carried. 6.Motion Consideration: Supplemental Agreement with DKS Associates—Steve Worley It was moved by Deputy Mayor Schimmels and seconded, to authorize the City Manager or designee to execute Supplemental Agreement #3 with DKS Associates in the amount of$92,639.14 for right-of-way acquisition on the Argonne Road Corridor Upgrade Project #0060. Senior Engineer Worley explained that the purpose of the agreement is to keep the project moving forward and acquire right-of-way; that the estimated cost for those services is $92,639; and that this increase added to the original contract would exceed the City Manager's $200,000 contract authority, and therefore council approval is required. After brief council discussion, Mayor Towey invited public comment; no comments were offered. Vote by Acclamation:In Favor: Unanimous. Opposed:None. Motion carried. Deputy Mayor Schimmels suggested that review of contract procedures might be a good topic for an upcoming study session, and City Manager Jackson agreed and said staff will schedule that for an upcoming meeting. 7.Motion Consideration: Ballot Measure, Sprague Avenue—Neil Kersten,Cary Driskell,Mike Jackson It was moved by Deputy Mayor Schimmels and seconded to authorize the City Manager to prepare an ordinance and resolution for Council consideration to place the one-way versus two-way Sprague/Appleway issue on the November 8, 2011 ballot. Public Works Director Kersten explained that step one of the traffic modeling has been completed to give a broad picture of what will happen; and said that Mr. Ross Kelley of HDR Engineers will gave a PowerPoint presentation explaining Phase 1 Initial Traffic Analysis. Mr. Kelly explained that the purpose of the study was to identify any fatal flaws in the traffic operations using existing and rough 2030 traffic volumes, and if no fatal flaws were discovered, they would recommend moving forward as per the June 28 council decision to take a more in-depth reviewed analysis on this change and traffic control, and to define impacts and potential mitigations; and he said they concluded that they see no reason not to move forward, and they recommend refining the 2030 forecast using the SRTC (Spokane Regional Transportation Council)travel demand model; and in order to complete the necessary steps in time for the November ballot, that perhaps Council would schedule a special council meeting for August 15, as the deadline is close of business August 16 to officially notify the County Election Office for November ballot issues. There was discussion on using a 2% or 1.5% growth number, and Mr. Kelley indicated he has never seen 2% growth in the valley, particularly in an already established area. Councilmember Hafner brought up the preliminary cost estimate and the idea of adding landscaping cost of over $5 million to the project, and it was mentioned that further details should be available in Phase II of the study. Mayor Towey invited public comment. Dick Behm, 3626 S. Ridgeview Drive: commented on the traffic counts and said in 1997, he remembered it was pretty close to 30,000; and also spoke concerning the lane configuration as shown on the slide presentation page 14 showing three lanes, and said he had thought it was going to be two lanes each way and a center turn lane, but that he doesn't see that in the information. David Hazzard, 13218 E 10t: said that business is war and the problem on Sprague is as a result of the explosion of business on north Sullivan, and said changing that back won't help much, and said he is not in favor now of entering into a multi-million dollar guessing game. There were no further comments. Further council/staff discussion continued with Councilmember Grafos stating the need to put this issue to a public vote; Director Kersten said the $1.6 million figure would be further refined, and if turn lanes will be Council Regular Meeting 07-12-2011 Page 7 of 8 Approved by Council: DRAFT needed, that cost will increase; and asked for guidance on the landscape issue, explaining that $1 million would include loose sod, irrigation and trees,while $3 million would include basically what was included in the SARP (Sprague/Appleway Revitalization Plan), including moving the curb on the north side of Appleway and making room for a multi-use path along Appleway. Mr.Kelley again mentioned that the 1.5% figure on growth is the best engineering number available. At 9:00 p.m., it was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to extend the meeting fifteen minutes. Councilmember Woodard agreed to move to phase 2 of the analysis and schedule the special August 15 meeting;Mayor Towey said if is council's responsibility to make sure citizens have all the information possible and he also agreed to move forward; Councilmembers Grassel and Grafos agreed to build the landscaping cost in the mix. Vote by acclamation on the motion to authorize the City Manager to prepare an ordinance and resolution for Council consideration to place the one-way versus two-way Sprague/Appleway issue on the November 8, 2011 ballot: In Favor: Unanimous. Opposed: None. Motion carried. Mr. Jackson said staff will prepare the ordinance based on total cost and council can consider that at an upcoming meeting,and to include the landscaping,transition and surface stormwater costs. PUBLIC COMMENTS: Mayor Towey invited public comments. Chris Wetherell, 7712 E Utah Avenue, spoke regarding the quiet zones and said he thought it would be on tonight's agenda. City Manager Jackson explained that issue is scheduled for July 26. Mr.Wetherell thanked council for their attention to this topic. ADMINISTRATIVE REPORTS: 8.Advance Agenda—Mayor Towey City Manager Jackson said a special meeting will be set for 6 p.m. August 15 in order to address the ballot issue. Mayor Towey commented that we have a joint meeting scheduled with the County Board of Commissioners for August 31, and said if Councilmembers have any topics they wish included on that agenda, to let him or staff know. Councilmember Grassel extended compliments to staff regarding the web channel and said the picture and sound quality are excellent. Mr. Jackson indicated a reception is planned for July 22 to recognize the efforts of the legislators in passing House Bill 1922 concerning cattle trucks going through the port of entry, and said that celebration will be held at 4:30 at CenterPlace, and our lobbyist Ms. Taylor will be sending out invitations soon. INFORMATION ONLY. The Indiana Speed Limit and Community Development Monthly Report were for information only and were not reported or discussed. There being no further business, it was moved by Deputy Mayor Schimmels, seconded, and unanimously agreed to adjourn. The meeting adjourned at 9:10 p.m. ATTEST: Thomas E.Towey,Mayor Christine Bainbridge,City Clerk Council Regular Meeting 07-12-2011 Page 8 of 8 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 26, 2011 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First Reading Proposed Ordinance 11-011, Comprehensive Plan Amendment, CPA-02-11. GOVERNING LEGISLATION: RCW 36.70A, RCW 36.70B.170-210 and SVMC 19.30.015 PREVIOUS COUNCIL ACTION TAKEN: City Council was presented an administrative report on June 28, 2011. BACKGROUND: CPA-02-11 is a privately initiated 2011 Comprehensive Plan Amendment requesting to change the property from Low Density Residential (LDR) to Medium Density Residential (MDR) with a subsequent rezone from Single-family Residential District (R-3) to Multi-family Medium Density Residential District (MF-1) on parcel 45174.2102. The proposed project concept is for a 40 unit affordable senior housing complex on 2.7 acres, following a boundary line adjustment of parcels 45174.2102 and 45174.2103 and is being considered as part of the annual amendments to the Comprehensive Plan. The Planning Commission recommended denial of this amendment on March 10, 2011. On April 12, 2011, the City Council continued consideration of CPA-02-11 for a period of 30 days, to allow consideration of a development agreement to limit the impact of such a change. Staff made a request to Council on May 17, 2011 for a 60-day extension to continue review and finalize the proposed agreement and bring before City Council for a public hearing. In the past 60 days, staff has coordinated with the owner and applicant regarding a proposed development agreement for Parcels 45174.2102 and 45174.2103 in association with the applicant's proposal to change Parcel 45174.2102 from Low Density Residential (LDR) to Medium Density Residential (MDR) with a subsequent rezone from R-3 to MF-1. Parcel 45174.2103 is already zoned MF-1. Catholic Charities, Ann Martin and staff are in agreement with the proposed development agreement. Staff presented an administrative report to Council on June 28, 2011 regarding the proposed development agreement and a public hearing on the Development Agreement was held on July 12, 2011. COMPREHENSIVE PLAN AMENDMENT PROPOSAL: Comprehensive Plan Amendment, CPA-02-11, and the companion Amendment to the Official Zoning Map is a citizen initiated proposal to change from Low Density Residential (LDR) to Medium Density Residential (MDR) comprehensive plan designation with a subsequent rezone from Single-family Residential District (R-3) to Multi-family Medium Density Residential District (MF-1). The Development Agreement discussed at the public hearing could be adopted to limit the impact of this amendment. OPTIONS: Move to Advance the Ordinance to a second reading with or without modifications; accept the Planning Commission's recommendation; or remand the matter to the Planning Commission for further consideration. RECOMMENDED ACTION OR MOTION: Council discretion BUDGET/FINANCIAL IMPACTS: None. STAFF CONTACT: Karen Kendall —Assistant Planner ATTACHMENTS: (1) Draft Ordinance Attachment A: Comprehensive Plan Map Draft Development Agreement (2) Planning Commission's minutes from public hearing S"pvkan� CITYHALL@SPOICANF`% Department of Community Development Planning Division ��i.Slty ► %SC �tSSI,OVL without REZONE 12 units (6 duplexes) 12 units (multi-family) 24 units 16 units difference S"pvkan� V CITYHALL@SPOICANF`% Department of Community Development Planning Division mpetn.Sltl� ,SC1.tSS Lo I4L L with REZONE 24 units (multi-family) 12 units (multi-family) 32 units +19 units (density bonus) 52 units *Wane�� CITYHALaSPOICANF`% Department of Community Development !lamming Planning Division Housing Needs . . . 2009 T+AM 064 to www,rna rktocn.co.uk CITYHALL@SPOICANF`% Department of Community Development Spvkane Nall Planning Division Al OK ..y - 5� f.,.-♦ a WTC oun r finance Reading r • 33' Acm — l • ■ ■ July 26, 2011 Comprehensive Plan Amendment, . • ` CPA-02-11 • CITYHALL@S POKANF'; SO r, ne Department of Community Development Plannin g Division • im 11111r I Pima �i _� it • • wini • Change from LDR to MDR Parcel 45174.2102 rn crtkane� CITYHALL@SPOICANF`% Department of Community Development Planning Division .IKG 111 LL Change from R-3 to MF-1 Parcel 45174.2102 MIN SPO CITYHALL@SPOKANF j . Department of Community Development Planning Division Development Agreement for Parcels 45174.2102 and 45174.2103 • ; Nn .1-743,06 rn crtkane� CITYHALL@SPOICANF`% Department of Community Development Planning Division DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 11-011 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY WASHINGTON, AMENDING ORDINANCE 06-010 ADOPTING THE CITY OF SPOKANE VALLEY COMPREHENSIVE PLAN AND PROVIDING FOR OTHER MATTERS PROPERLY RELATING THERETO. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SPOKANE VALLEY, Spokane County,Washington,as follows: WHEREAS, the City of Spokane Valley, (the "City") is a noncharter code city organized under the laws of Title 35A RCW;and WHEREAS, through Spokane Valley Ordinance 06-010, the City of Spokane Valley adopted Land Use plans and regulations as set forth in the Comprehensive Plan, Capital Facilities Plan, and Maps as the Comprehensive Plan of the City of Spokane Valley; and WHEREAS, the Washington State Growth Management Act (GMA) allows Comprehensive Plans to be amended annually(RCW 36.70A130); and WHEREAS, amendments to the City of Spokane Valley Comprehensive Plan may be initiated by the Planning Commission (Commission), the City Council (Council), citizens, or by the Community Development Director based on citizen requests or when changed conditions warrant adjustments; and WHEREAS, the GMA requires comprehensive plans to be implemented with development regulations,including the zoning of property consistent with land use map designations; and WHEREAS, consistent with the GMA, the City of Spokane Valley adopted Public Participation Guidelines to direct the public involvement process for adopting and amending its Comprehensive Plans; and WHEREAS, the SVMC 17.80.140 provides that amendment applications shall be received until November 1 of each year;and WHEREAS, applications were submitted by the applicants, owner or by City staff to amend the Comprehensive Plan and Zoning Map for the purpose of beneficially using the property described herein; and WHEREAS, staff conducted an environmental review to determine the potential environmental impacts from the proposed amendments;and WHEREAS, after reviewing the Environmental Checklists, staff issued Determinations of Non- significance (DNS) on February 4, 2011 for the proposals,published the DNS in the Valley News Herald on February 4, 2011, and where appropriate posted the DNS on the sites and mailed the DNS to all affected public agencies;and WHEREAS, the Washington State Department of Commerce was notified on February 04, 2011 pursuant to RCW 36.70A.106 providing a 60-day notice of intent to adopt amendment to the Spokane Valley Comprehensive Plan; and Ordinance 11-011 Comp Plan Amendment Page 1 of 5 DRAFT WHEREAS, the Commission conducted a briefing on February 10, 2011,to review the proposed amendment; and WHEREAS, on February 4, 2011, notice of the Commission public hearing was published in the Valley News Herald; and WHEREAS, on February 4, 2011, notice of the Commission hearing was mailed to all property owners within 400 feet of the subject property ; and WHEREAS,on February 4,2011,notice of the hearing was posted on the subject properties; and WHEREAS, the Commission received evidence, information, public testimony and a staff report and recommendation at a public hearing on February 24,2011; and WHEREAS, the Commission conducted a public hearing on February 24, 2011, to consider proposed amendments to the Comprehensive Plan Land Use Plan map and Zoning map. After hearing public testimony, the Commission made recommendations on Comprehensive Plan Map Amendments CPA-01-11 through CPA-08-11; and WHEREAS,on March 22,2011,Council reviewed the proposed amendments;and WHEREAS, on April 12, 2011, Council requested that CPA-02-11 be continued for further consideration; and WHEREAS, CPA-02-11 is being considered in conjunction with the annual 2011 Comprehensive Plan Amendments pursuant to RCW 36.70A.130;and WHEREAS, on July 26, 2011, Council considered a first ordinance reading to adopt the proposed amendment; and WHEREAS, on August 9, 2011, Council considered a second ordinance reading at which time Council approved written findings of fact setting forth their basis for recommending approval of the proposed amendments. NOW,THEREFORE,the City Council of the City of Spokane Valley do ordain as follows: Section 1. Purpose. The purpose of this Ordinance is to amend the Comprehensive Plan adopted through Ordinance No. 06-010. Section 2. Findings. The City Council acknowledges that the Commission conducted appropriate investigation and study and held a public hearing on the proposed amendments to Comprehensive Plan. The City Council hereby adopts the following findings of the Commission's findings, specifically that: 1. Notice for the proposed amendments was placed in the Spokane Valley News Herald on February 4, 2011 and each site was posted with a"Notice of Public Hearing" sign, with a description of the proposal. 2. Individual notice of the map amendment proposals was mailed to all property owners within 400 feet of each affected site. Ordinance 11-011 Comp Plan Amendment Page 2 of 5 DRAFT 3. Pursuant to the State Environmental Policy Act (SEPA — RCW 43.21C) environmental checklists were required for each proposed comprehensive plan map and text amendment. 4. Staff reviewed the environmental checklists and a threshold determination was made for each comprehensive plan amendment request. Determinations of Non-significance (DNS)were issued for the requested comprehensive plan amendments on February 4,2011. 5. The DNS's were published in the city's official newspaper on February 4, 2011 consistent with the City of Spokane Valley Environmental Ordinance. 6. The Spokane Valley Planning Commission conducted a public hearing on February 24,2011, to consider the proposed amendments. After hearing public testimony, the Commission made recommendations on CPA-01-11 thru CPA-08-11. Section 3. City Council Findings. The City Council hereby adopts the following findings: 1. The planning goals of the Growth Management Act (GMA) were considered and the proposed amendment is consistent with the GMA. 2. The Staff Report of the Community Development Department recommended approval of the amendment stating as follows: Findings a. The public health, safety, welfare, and protection of the environment is furthered by ensuring economic diversity and a better balance between jobs, housing and support of the City's desired quality of life. b. The proposed amendments to the Comprehensive Plan are consistent with Chapter 36.70A RCW(Growth Management Act). c. The proposed amendment is not responding to a change in conditions. d. The proposed amendment does not correct a mapping error. e. The proposed amendment does not address an identified deficiency in the Comprehensive Plan. Factors: a. Pursuant to Title 21 (Environmental Controls) of the City of Spokane Valley Municipal Code, the lead agency has determined that the proposed amendment does not have a probable significant adverse impact on the environment. b. The proposed amendment is a non-project amendment and will not affect open space, streams,rivers,and lakes. c. The proposed amendment is contiguous to medium density residential zoned properties. Any potential impact to adjacent properties will be addressed during the development of the property and can be mitigated with design and development standards. Ordinance 11-011 Comp Plan Amendment Page 3 of 5 DRAFT d. Future development of the site may impact traffic in the area. At the time of development, an additional SEPA review will be required to evaluate the impacts of increased traffic. e. The proposal is consistent with the character of the neighborhood and will provide a wider array of commercial uses serving the neighborhood. f. The proposed amendment will not increase population densities and does not demand population analysis. g. The proposed amendment is consistent with the Comprehensive Plan and will have minimal impact on other aspects of the plan. 3. The goals and policies of the Spokane Valley Comprehensive Plan were considered and the proposed amendment is consistent with the Comprehensive Plan. 4. The proposed land use and zoning designations are consistent with the current use of the property. 5. Findings were made and factors were considered to ensure compliance with approval criteria contained in Section 17.80.140 H. (Comprehensive Plan amendment and area-wide rezones) of the Spokane Valley Municipal Code(SVMC). 6. The Comprehensive Plan Land Use Map will not adversely affect the public's general health, safety,and welfare. 7. That, with the approval of the Development Agreement, attached hereto and this by reference incorporated herein, specifically limiting certain development, the Council amends the Planning Commission's recommendation and amends the Comprehensive Plan as is set forth below. Section 4. Comprehensive Plan Amendment. Pursuant to RCW 35A.63.073 the City of Spokane Valley Comprehensive Plan Map as adopted through Ordinance No. 06-010, is hereby amended as set forth in Attachment "A". The Comprehensive Plan Amendment is generally described as follows: File No. CPA-02-11: Application/Description of Proposal: Comprehensive plan map amendment to change the designation on parcel 45174.2102 from Low Density Residential with an R-3 zoning designation to Medium Density Residential with an MF-1 zoning designation. Applicant: Ann Martin,Heylman Martin Architects; 100 North Stevens Amendment Location: Parcel 45174.2102; addressed as 503 North Walnut Road; further located in the northwest quarter of the southeast quarter of Section 17, Township 25 North, Range 44 East,Willamette Meridian, Spokane County,Washington. Section 5. Comprehensive Plan - Copies on File-Administrative Action. The Comprehensive Plan Map is maintained in the office of the City Clerk as well, as the Community Ordinance 11-011 Comp Plan Amendment Page 4 of 5 DRAFT Development Department. The City Manager or designee, following adoption of this Ordinance, is authorized to modify the Comprehensive Plan Map in a manner consistent with this Ordinance. Section 6. Liability. The express intent of the City of Spokane Valley is that the responsibility for compliance with the provisions of this Ordinance shall rest with the permit applicant and their agents. This Ordinance and its provisions are adopted with the express intent to protect the health, safety, and welfare of the general public and are not intended to protect any particular class of individuals or organizations. Section 8. Severability. If any section, sentence, clause or phrase of this ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this ordinance. Section 9. Effective Date. This Ordinance shall be in full force and effect five (5)days after publication of this Ordinance or a summary thereof in the official newspaper of the City of Spokane Valley as provided by law. PASSED by the City Council this day of August,2011 Thomas E.Towey,Mayor ATTEST: Christine Bainbridge,City Clerk Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 11-011 Comp Plan Amendment Page 5 of 5 EXISTING PARCEL. BOUNDAR 1— 9 cn 4141. n." auE.CONM 3) 19" * phoi-0 6rotf, -17." Dig. Aritp‘,6rdve 7114ILA, • 'v Photos 44S) Double 96•1° 12.001... VALLEYWAY DEAD END "-• 25' 66 4 Nit‘ ■•=4. 116 ■ 7 .._.7 ,....4 , tk: .2_4" Oleo's d ZOO" 5P 60"SP &pup R. (3) 4e-coo" (1)4;5ot-sect * (pv,41-c, 6,) 140'-0" Key NM: Norway Maple RF: Red Fir B: Beech DF: Doug Fir CE: Chinese Elm E: Elm BIR: Birch or Birch family LOC: Locust H: Hawthorn SP: Spruce ift: Diseased Note: All measurements denote approx.tree caliper 10" 437/1140_16L lurwp.tf;+I let) °IP" R.F 72? nis O" c,E. (phit, ) :,',60"),114) E 501-0" EXHIBIT EXISTING TREE INVENTORY PARCEL. 45174.2103 1- z 9 0 0 C m 111 -P.0 Or m &G,"a or G.E. SITE PLAN SCALE:1' NORTFI 1(1) MArOniirdP. I Jvne I DRAFT DEVELOPMENT AGREEMENT This Development Agreement("Agreement")is entered into by and between St. John Vianney Church ("Developer"), a Washington Non Profit corporation, having offices at 501 North Walnut Road, Spokane Valley, and the City of Spokane Valley ("City"), a municipal corporation of the State of Washington,hereinafter jointly referred to as"Parties": RECITALS: 1. Developer owns property located in Spokane Valley, Washington more specifically described as: Opportunity Plat Three of Lot 1 Block 1. 5260 feet of North 525 feet except the east 20 feet of Parcel number 45174.2102. Northwest quarter of the southeast quarter of Section 17, Township 25 N, Range 44 E, Willamette Meridian, Spokane County,WA. 2. The Developer has proposed to amend the Spokane Valley Comprehensive Plan (the "Comprehensive Plan") and Official Zoning Map as part of the annual Comprehensive Plan amendment process occurring in 2011, by changing the classification of the property from Single Family Residential to Multifamily Residential to allow the construction of 40 units of affordable housing for seniors on approximately 2.7 acres of land. A boundary line adjustment between Parcels#45174.2102 and#45174.2103 will be required. 3. To integrate the Project into the neighborhood and provide for a compatible development, the Project shall be constructed according to the laws and regulations governing land use in the City of Spokane Valley and the additional conditions agreed to by the Developer and set forth below. 4. Development Agreements are specifically authorized by RCW 36.70B.170-210 and Section 19.30.050 of the Spokane Valley Municipal Code (SVMC) as a proper exercise of the city's police power to include standards that apply to and vest the development, use and mitigation. The development standards in such agreements include residential densities, building sizes, DRAFT mitigation measures, conditions, maximum height, setbacks, drainage and other land use matters. 5. The parties agree that the conditions set forth below are intended to mitigate specific direct impacts resulting from the re-zoning and re-classification of the Property. 6. A public hearing has been held before the City Council, and the City Council finds pursuant to Ordinance No. 11-011 that the project conforms to the Comprehensive Plan. Notice for the above-mentioned hearing was provided in a manner consistent with city ordinances. 7. This agreement is consistent with the Comprehensive Plan and applicable development regulations. AGREEMENT NOW THEREFORE, in consideration of the mutual promises set forth herein, the City and the Developer stipulate and agree to the following: I. DEFINITIONS For all purposes of this Agreement, except as otherwise expressly provided or unless the context otherwise requires: 1.1 "City"means the City of Spokane Valley. 1.2 "Developer"means St. John Vianney Catholic Church or their successors or assigns,partners or joint ventures including any participating contractor. 1.3 "Project"means the affordable senior housing complex to be located at 501 North Walnut Road, Spokane Valley,WA,on the campus of the St.John Vianney Catholic Church. 1.4 "Property"means the property described in Recital 1 above. 1.5 "Subsequent Project Approvals"means all Project approvals required by law or City policy after approval of this Agreement to construct the Project including, but not limited to, zoning changes,clearing and grading permits,Boundary Line Adjustment(BLA),Preliminary and Final Subdivision approval,building permits and occupancy permits. II.DEVELOPMENT OF THE PROPERTY 2.1 Compliance with Existing Rules and Regulations. This Agreement shall not relieve Developer from Developer's obligations to comply with rules and regulations applicable to the Property and Development and use of the same, and to secure such authorizations and permits as may be imposed as a condition of any work being performed on the Property. 2.2 Developer Covenants and Agreements. In addition to the requirements set forth in paragraph 2.1 above,Developer further covenants and agrees to the following: -2- DRAFT 2.2.1 The project shall abide by HUD Section 202 Affordable Housing Regulations,and must remain affordable senior housing for the entire period set forth in Section(2.2.2)below. 2.2.2 In addition to the forty years mandated by current HUD 202 regulations,the Developer agrees to maintain the project as affordable senior housing, and only affordable senior housing for an additional 35 years after the expiration of the HUD 202 mandated time line, giving a total promise of 75 years for the project to remain affordable housing for seniors. 2.2.3 The number of units shall not exceed 40. 2.2.4 The building will have a well formed"base" and"top" element. The building base will provide form and definition to the neighborhood at a pedestrian-scale. The building's top will contribute to a distinctive skyline and overall massing that compliments the neighborhood. 2.2.5 Height massing elements shall be used to create a well formed base and top such as a cornice, canopy, shaped parapet,or facade offset to add visual interest and appropriately define the building. 2.2.6 Length massing elements shall be used to ensure that the horizontal appearance of the facade of the building is not excessively long in comparison with housing in the neighborhood. These length massing treatments can be achieved by facade offsets, pilaster/piers,or notches. 2.2.7 The project architects will design the building with base treatments on all visible sides of the building. The base element should be created at a height between nine (9) inches and six(6)feet. 2.2.8 The facade composition facing Walnut Road and undeveloped Valleyway Avenue shall contain at least twenty percent(20%),but no more than eighty percent(80%), glazing in order to provide daylight into tenant space and a sense of openness to the residing neighborhood. Overall wall composition for Side and Rear walls does not have a minimum glazing requirement. 2.2.9 The main entrance will contribute to the neighborhood and pedestrian realm, building entrances shall be prominent and easy to identify. The main entrance shall be easily visible and recognizable, and shall be architecturally treated in a manner consistent with the building style and neighborhood. 2.2.10 Secondary entrances, such as side or rear building entries shall not be more architecturally prominent or larger than the front entry. 2.2.11 Loading and service entries shall not face primary streets when a secondary street,alley, or parking lot entrance location is possible. All service entrances and associated loading docks and storage areas shall be located to the side or rear of the building, and shall not face Walnut Street and proposed Valleyway Avenue. -3- DRAFT 2.2.12 The roof shall match the principle building in terms of style, detailing and materials. The roof shall be consistent with the overall character of the neighborhood. 2.2.13 All building mechanical equipment located on roofs shall be screened from view. 2.2.14 The developer will bring the roof height below the 40 feet height allowed in the MF-1 zone, as well as providing single-story portions of the facility to the east and to the south. The goal of the project design is to incorporate residential scale and finish construction materials such as a brick veneer exterior or wood siding. Materials and design elements shall be consistent with the context of the surrounding neighborhood. 2.2.15 Developer will invite at least one neighborhood representative or resident to sit on the future housing project's"resident council." 2.2.16 Developer will preserve mature trees on the property and within the public right-of-way abutting said property as set forth on Exhibit A attached herein. Removal of any trees, not determined diseased or hazardous, shall be replaced with a minimum of a four inch caliper tree as shown on the proposed landscape plan. III.MISCELLANEOUS 3.1 Commencement Date. This agreement shall not be effective until the above-described Boundary Line Adjustment has been approved by the City of Spokane Valley and recorded with the Spokane County Auditor. This Agreement shall commence on the date that it is fully executed by the Developer and the City following consideration and approval of the same by the City Council of the City of Spokane Valley (the "Commencement Date") and is recorded with the Spokane County Auditor. In the event of any appeal by a third party of the City's approval of this Agreement, the Commencement Date shall be automatically extended to the date that any such appeal is dismissed or a final judgment is entered by the Court. 3.2 Indemnification and Hold Harmless Agreement. Developer agrees to defend, hold harmless and indemnify the City from and against any and all liability, damages, costs, or expenses to Developer, including attorney's fees, arising from Developer undertaking any construction activities during such appeal, from any delay resulting from such an appeal or from a finding that the agreement in part or in whole is unlawful. 3.3 Conditions Shall Run With the Land. All of the provisions, agreements, rights, powers, standards, terms, covenants and obligations contained in this Agreement shall be binding upon the parties and their respective heirs, devisees, administrators, representatives, lessees, and all other persons acquiring the Property, or any portion thereof, or any interest therein, whether by operation of law or in any manner whatsoever, and shall inure to the benefit of the parties and their respective heirs. All of the provisions of this Agreement shall be enforceable as equitable servitudes and constitute covenants running with the land pursuant to applicable law. Each covenant to do or refrain from doing some act on the Property hereunder,(a)is for the benefit of such properties and is a burden upon the Property, (b)runs with the Property, and(c) is binding upon each successive owner during its ownership of Property or any portion thereof, and each person having any interest therein derived in any manner through any owner of the property or -4- DRAFT any portion thereof, and shall benefit such party and the Property hereunder, and each other person succeeding to an interest in such Property. 3.4 Notices. All notices under this Agreement shall be in writing and shall be effective when personally delivered 48 hours after deposit in the United States mail first class, as registered or certified mail, postage prepaid, return receipt requested, to the following representatives of the parties at the addresses indicated below: To Developer: Fr.Joe Bell Pastor, St.John Vianney Catholic Church 503 North Walnut Road Spokane Valley,WA 99206 To City: Community Development Director City of Spokane Valley 11707 East Sprague Avenue, Suite 106 Spokane Valley,WA 99206 And to: Office of the City Attorney City of Spokane Valley 11707 East Sprague Avenue, Suite 103 Spokane Valley,WA 99206 Either party may change its address by giving notice in writing to the other party. 3.5 Entire Agreement. This Agreement is complete and sets forth and contains the entire understanding and agreement of the parties, and there are no oral or written representations, understandings or ancillary covenants, undertakings or agreements which are not contained or expressly referred to herein. No testimony or evidence of any such representations, understandings or covenants shall be admissible in any proceeding of any kind or nature to interpret or determine the terms or conditions of this Agreement. 3.6 Amendments. This Agreement may only be amended in writing signed by the City and the Developer. Conditions of development imposed by the City Council of the City of Spokane Valley, after public hearing on this matter, shall not be altered without appropriate notice and public hearing. 3.7 Recordation of Agreement. This Agreement and any amendment or termination to it shall be recorded with the Spokane County Auditor. 3.8 Severability. If any term, provision, covenant or condition of this Agreement shall be determined invalid,void or unenforceable by a court of competent jurisdiction,the remainder of this Agreement shall not be affected thereby to the extent such remaining provisions are not rendered impractical to perform taking into consideration the purposes of this Agreement or that the rights and obligations of the parties have been materially altered or abridged. 3.9 Interpretation and Governing Law. This Agreement and any dispute arising hereunder shall be governed and interpreted in accordance with the laws of the State of Washington.Any action for -5- DRAFT enforcement of the Agreement shall be brought in a court of competent jurisdiction in Spokane County,Washington or as otherwise provided by statute. 3.10 Assignment. The parties acknowledge that Development of the Project likely will involve sale, conveyance or assignment of all or portions of the Property from St. John Vianney Catholic Church to Catholic Charities Spokane, and agree to the assignment of this agreement to that party. Any such assignment shall be recorded with the Spokane County Auditor. 3.11 No Third Party Beneficiary. This Agreement is made and entered into for the sole protection and benefit of the parties. No other person shall have any right of action based upon any provision of this Agreement. 3.12 Further Actions and Instruments. Each of the parties shall cooperate with and provide reasonable assistance to the other to the extent contemplated hereunder in the performance of all obligations under this Agreement and the satisfaction of the conditions of this Agreement. Upon the request of either party at any time, the other party shall promptly execute, with acknowledgement of affidavit if reasonably required, and file or record such required instruments and writings and take any actions as may be reasonably necessary under the terms of this Agreement to carry out the intent and to fulfill the provisions of this Agreement or to evidence or consummate the transactions contemplated by this Agreement. 3.13 Voluntary Agreement. The Parties hereby represent and acknowledge that this Agreement is given and executed voluntarily and is not based upon any representation by any of the Parties to another Party as to the merits, legal liability, or value of any claims of the Parties or any matters related thereto. 3.14 Reservation of Authority. Pursuant to RCW 36.70B.170 the city reserves the authority to impose new or different regulations to the extent required by a serious threat to public health and safety. 3.15 Authority. The undersigned covenant and represent that they are fully authorized to enter into and execute this Agreement. This Agreement is executed by the Parties as set forth below. CITY OF SPOKANE VALLEY: By: Date: City Manager ATTEST: By: Date: City Clerk Approved as to form: By: Date: City Attorney -6- DRAFT DEVELOPER: By: Date: Robert J.McCann,Executive Director, Catholic Charities of Spokane By: Date: Pastor, St.John Vianney Catholic Church By: Date: Rev. Joe Bell STATE OF WASHINGTON ) ) ss. County of Spokane ) On this day of 2011 before me,the undersigned,a Notary Public in and for the State of Washington,personally appeared ROBERT J. MCCANN, to me known to be the individual described in and who executed the within and foregoing instrument,and acknowledged that he signed the same as his free and voluntary act and deed,for the purposes therein mentioned. WITNESS my hand and official seal this day of ,2011. NOTARY PUBLIC, in and for the State of Washington,residing at My commission expires: STATE OF WASHINGTON ) ) ss. County of Spokane ) On this day of 2011 before me,the undersigned,a Notary Public in and for the State of Washington, personally appeared JOE BELL to me known to be the individual described in and who executed the within and foregoing instrument,and acknowledged that he signed the same as his free and voluntary act and deed,for the purposes therein mentioned. WITNESS my hand and official seal this day of ,2011. NOTARY PUBLIC, in and for the State of Washington,residing at My commission expires: -7- Comprehensive Plan Map Springfield CPA-02-11 St John Vianney f7/f Valleyway Va1leyway • CPA-02-11 Request: Change the Comprehensive Plan map City of Spokane Valley designation from LDR to MDR; subsequent zoning Community Development Department change from R-3 to MF-1. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 26, 2011 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First Reading Proposed Ordinance 11-013, CPA-02-11, Official Zoning Map Amendment. GOVERNING LEGISLATION: RCW 36.70A, RCW 36.70B.170-210 and SVMC 19.30.015 PREVIOUS COUNCIL ACTION TAKEN: City Council was presented an administrative report on June 28, 2011. BACKGROUND: CPA-02-11 is a privately initiated 2011 Comprehensive Plan Amendment requesting to change the property from Low Density Residential (LDR) to Medium Density Residential (MDR) with a subsequent rezone from Single-family Residential District (R-3) to Multi-family Medium Density Residential District (MF-1) on parcel 45174.2102. The proposed project concept is for a 40 unit affordable senior housing complex on 2.7 acres, following a boundary line adjustment of parcels 45174.2102 and 45174.2103 and is being considered as part of the annual amendments to the Comprehensive Plan. The Planning Commission recommended denial of this amendment on March 10, 2011. On April 12, 2011, the City Council continued consideration of CPA-02-11 for a period of 30 days, to allow consideration of a development agreement to limit the impact of such a change. Staff made a request to Council on May 17, 2011 for a 60-day extension to continue review and finalize the proposed agreement and bring before City Council for a public hearing. In the past 60 days, staff has coordinated with the owner and applicant regarding a proposed development agreement for Parcels 45174.2102 and 45174.2103 in association with the applicant's proposal to change Parcel 45174.2102 from Low Density Residential (LDR) to Medium Density Residential (MDR) with a subsequent rezone from R-3 to MF-1. Parcel 45174.2103 is already zoned MF-1. Catholic Charities, Ann Martin and staff are in agreement with the proposed development agreement. Staff presented an administrative report to Council on June 28, 2011 regarding the proposed development agreement and a public hearing on the Development Agreement was held on July 12, 2011. COMPREHENSIVE PLAN AMENDMENT PROPOSAL: Comprehensive Plan Amendment, CPA-02-11, and the companion Amendment to the Official Zoning Map is a citizen initiated proposal to change from Low Density Residential (LDR) to Medium Density Residential (MDR) comprehensive plan designation with a subsequent rezone from Single-family Residential District (R-3) to Multi-family Medium Density Residential District (MF-1). The Development Agreement discussed at the public hearing could be adopted to limit the impact of this amendment. OPTIONS: Move to Advance the Ordinance to a second reading with or without modifications; accept the Planning Commission's recommendation; or remand the matter to the Planning Commission for further consideration. RECOMMENDED ACTION OR MOTION: Council discretion BUDGET/FINANCIAL IMPACTS: None. STAFF CONTACT: Karen Kendall —Assistant Planner ATTACHMENTS: (1) Draft Ordinance Attachment A: Comprehensive Plan Map Draft Development Agreement DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 11-013 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY WASHINGTON, AMENDING ORDINANCE 07-015 WHICH ADOPTED THE OFFICIAL ZONING MAP; AND PROVIDING FOR OTHER MATTERS PROPERLY RELATING THERETO. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SPOKANE VALLEY, Spokane County,Washington, as follows: WHEREAS, the City of Spokane Valley, (the "City") is a noncharter code city organized under the laws of Title 35A RCW;and WHEREAS, the City adopted the Uniform Development Code (UDC) and the Official City Zoning Map pursuant to Ordinance 07-015, on September 25, 2007; and WHEREAS, the UDC and Official City Zoning Map became effective on October 28, 2007; and WHEREAS, the Washington State Growth Management Act (GMA) allows Comprehensive Plans to be amended annually (RCW 36.70A130); and WHEREAS, amendments to the City of Spokane Valley Comprehensive Plan may be initiated by the Planning Commission (Commission), the City Council (Council), citizens, or by the Community Development Director based on citizen requests or when changed conditions warrant adjustments; and WHEREAS, the GMA requires comprehensive plans to be implemented with development regulations, including the zoning of property consistent with land use map designations; and WHEREAS, zone changes under consideration with the annual Comprehensive Plan amendments are to be considered as area-wide rezones pursuant to SVMC 17.80.140; and WHEREAS, consistent with the GMA, the City of Spokane Valley adopted Public Participation Guidelines to direct the public involvement process for adopting and amending its Comprehensive Plan and area-wide rezones; and WHEREAS, SVMC 17.80.140 provides that amendment applications shall be received until November 1 of each year; and WHEREAS, applications were submitted by the applicant, owner or by City staff to amend the Comprehensive Plan and Zoning Maps for the purpose of beneficially using the property described herein; and Ordinance 11-013 Zoning Map Changes Page 1 of 6 DRAFT WHEREAS, staff conducted an environmental review to determine the potential environmental impacts from the proposed amendments; and WHEREAS, after reviewing the Environmental Checklists, staff issued Determinations of Nonsignificance (DNS) on February 4, 2011 for the proposals, published the DNS in the Valley News Herald on February 4, 2011, and where appropriate posted the DNS on the sites and mailed the DNS to all affected public agencies; and WHEREAS, the Washington State Department of Commerce was notified on February 4, 2011 pursuant to RCW 36.70A.106 providing a 60-day notice of intent to adopt amendments to the Spokane Valley Comprehensive Plan; and WHEREAS, the Commission conducted a briefing on February 10, 2011, to review the proposed amendments; and WHEREAS, on February 4, 2011, notice of the Commission public hearing was published in the Valley News Herald; and WHEREAS, on February 4, 2011, notice of the Commission hearing was mailed to all property owners within 400 feet of the subject property ; and WHEREAS, on February 4, 2011, notice of the hearing was posted on the subject properties; and WHEREAS, the Commission received evidence, information, public testimony and a staff report and recommendation at a public hearing on February 24, 2011; and WHEREAS, the Commission conducted a public hearing on February 24, 2011, to consider proposed amendments to the Comprehensive Plan Land Use Plan map and Zoning map. After hearing public testimony, the Commission made recommendations on Comprehensive Plan Map amendments CPA-01-11 through CPA-03-11; and WHEREAS, on March 22, 2011, Council reviewed the proposed amendments; and WHEREAS, on April 12, 2011, Council requested that CPA-02-11 be continued for further consideration; and WHEREAS, CPA-02-11 is being considered in conjunction with the annual 2011 Comprehensive Plan Amendments pursuant to RCW 36.70A.130; and WHEREAS, on July 26, 2011, Council considered a first ordinance reading to adopt the proposed amendment; and WHEREAS, on August 9, 2011, Council considered a second ordinance reading at which time Council approved written findings of fact setting forth their basis for recommending approval of the proposed amendments. Ordinance 11-013 Zoning Map Changes Page 2 of 6 DRAFT NOW, THEREFORE, the City Council of the City of Spokane Valley do ordain as follows: Section 1. Purpose. The purpose of this Ordinance is to amend the Official Zoning Map adopted through Ordinance No. 07-015 in order to permit the property described herein to be used in a manner consistent with the same. Section 2. Findings. The City Council acknowledges that the Commission conducted appropriate investigation and study and held a public hearing on the application. The City Council hereby adopts the following findings of the Commission, specifically that: 1. Notice for the proposed amendments was placed in the Spokane Valley News Herald on February 4, 2011 and each site was posted with a "Notice of Public Hearing" sign, with a description of the proposal. 2. Individual notice of the map amendment proposals was mailed to all property owners within 400 feet of each affected site. 3. Pursuant to the State Environmental Policy Act (SEPA — RCW 43.21C) environmental checklists were required for each proposed comprehensive plan map and text amendment. 4. Staff reviewed the environmental checklists and a threshold determination was made for each comprehensive plan amendment request. Determinations of Non-significance (DNS) were issued for the requested comprehensive plan amendments on February 4, 2011. 5. The DNS's were published in the city's official newspaper on February 4, 2011 consistent with the City of Spokane Valley Environmental Ordinance. 6. The Spokane Valley Planning Commission conducted a public hearing on February 24, 2011, to consider the proposed amendments. After hearing public testimony, the Commission made recommendations on CPA-01-11 thru CPA 08-11. Section 3. City Council Findings. The City Council hereby adopts the following findings: 1. The planning goals of the Growth Management Act (GMA) were considered and the proposed amendments are consistent with the GMA. 2. The Staff Report of the Community Development Department recommended approval of the amendment stating as follows: Ordinance 11-013 Zoning Map Changes Page 3 of 6 DRAFT Findings a. The public health, safety, welfare, and protection of the environment is furthered by ensuring economic diversity and a better balance between jobs, housing and support of the City's desired quality of life. b. The proposed amendments to the Comprehensive Plan are consistent with Chapter 36.70A RCW (Growth Management Act). c. The proposed amendment is not responding to a change in conditions. d. The proposed amendment does not correct a mapping error. e. The proposed amendment does not address an identified deficiency in the Comprehensive Plan. Factors: a. Pursuant to Title 21 (Environmental Controls) of the City of Spokane Valley Municipal Code, the lead agency has determined that the proposed amendment does not have a probable significant adverse impact on the environment. b. The proposed amendment is a non-project amendment and will not affect open space, streams,rivers, and lakes. c. The proposed amendment is contiguous to medium density residential zoned properties. Any potential impact to adjacent properties will be addressed during the development of the property and can be mitigated with design and development standards. d. Future development of the site may impact traffic in the area. At the time of development, an additional SEPA review will be required to evaluate the impacts of increased traffic. e. The proposal is consistent with the character of the neighborhood and will provide a wider array of commercial uses serving the neighborhood. f. The proposed amendment will not increase population densities and does not demand population analysis. g. The proposed amendment is consistent with the Comprehensive Plan and will have minimal impact on other aspects of the plan 3. The goals and policies of the Spokane Valley Comprehensive Plan were considered and the proposed amendment is consistent with the Comprehensive Plan. 4. The proposed zoning designation is consistent with the current use of the properties. Ordinance 11-013 Zoning Map Changes Page 4 of 6 DRAFT 5. Findings were made and factors were considered to ensure compliance with approval criteria contained in Section 17.80.140 H. (Comprehensive Plan amendments and area- wide rezones) of the Uniform Development Code (UDC). 6. The Comprehensive Plan Land Use Map and text amendments will not adversely affect the public's general health, safety, and welfare. 7. That, with the approval of the Development Agreement, attached hereto and this by reference incorporated herein, specifically limiting certain development, the council amends the Planning Commission's recommendation and rezones the property as set forth below. Section 4. Zoning Map/Official Controls. Pursuant to RCW 35A.63.100, for the purpose of regulating the use of land and to implement and give effect to the Comprehensive Plan the City hereby amends the Official Zoning Map of the City as set forth in Zoning Map Attachment "A." Section 5. Adoption of Other Laws. To the extent that any provision of the SVMC, or any other law, rule or regulation referenced in the attached Zoning Map(s) is necessary or convenient to establish the validity, enforceability or interpretation of the Zoning Map(s), then such provision of the SVMC, or other law,rule or regulation is hereby adopted by reference. Section 6. Map - Copies on File-Administrative Action. The Zoning Map is maintained in the office of the City Clerk as well as the Community Development Department. The City Manager or designee, following adoption of this Ordinance, is authorized to modify the Zoning Map in a manner consistent with this Ordinance. Section 7. Liability. The express intent of the City of Spokane Valley is that the responsibility for compliance with the provisions of this Ordinance shall rest with the permit applicant and their agents. This Ordinance and its provisions are adopted with the express intent to protect the health, safety, and welfare of the general public and are not intended to protect any particular class of individuals or organizations. Section 8. Severability. If any section, sentence, clause or phrase of this ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Ordinance. Section 9. Effective Date. This Ordinance shall be in full force and effect five (5) days after publication of this Ordinance or a summary thereof in the official newspaper of the City of Spokane Valley as provided by law. Ordinance 11-013 Zoning Map Changes Page 5 of 6 DRAFT PASSED by the City Council this day of August, 2011 Mayor, Thomas E. Towey ATTEST: City Clerk, Christine Bainbridge Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 11-013 Zoning Map Changes Page 6 of 6 Zoning Map Springfield CPA-02-11 St John Vianney sf7///7 A, ,=...,„=, „====„ •••=••• „. -_- Valleyway Val'leyway WI Will a ■ CPA-02-11 Request: Change the Comprehensive Plan map City of Spokane Valley designation from LDR to MDR; subsequent zoning Community Development Department change from R-3 to MF-1. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 26th, 2011 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Proposed Resolution 11-006: Indiana Avenue Extension Speed Limit GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: Discussion on 7/19/11 BACKGROUND: Spokane Valley adopted the speed limits established by Spokane County upon incorporation. This RCA seeks to address the adopted speed limit of Indiana Avenue and its extension (Mission Parkway and Indiana Parkway) from Sullivan Road to Flora Road. The MUTCD states that "States and local agencies should conduct engineering studies to reevaluate non-statutory speed limits on segments of their roadways that have undergone significant changes since the last review, such as the addition or elimination of parking or driveways, changes in the number of travel lanes, changes in the configuration of bicycle lanes, changes in traffic control signal coordination, or significant changes in traffic volumes." (MUTCD, 2B-13) This is the case of Indiana Avenue, which is currently being extended from approximately 0.75 miles east of Sullivan Road to where it transitions at Flora Road into Mission Avenue. The Manual on Uniform Traffic Control Devices (MUTCD) also states that "when a speed limit within a speed zone is posted, it should be within 5 mph of the 85th percentile speed* of free- flowing traffic." (MUTCD, 2B-13) Currently, Indiana Avenue does not meet this condition. A speed study was conducted on Indiana east of Sullivan and the 85th percentile speeds are 35.3 mph for eastbound drivers and 34.5 mph for westbound drivers. Additionally, Indiana west of Sullivan Road is posted at 35 mph, and Mission Avenue east of Flora is posted at 35 mph. Because drivers are travelling at 35 mph approaching this segment of Indiana, it is recommended that the segment be posted at 35 mph to create continuity and to prevent driver confusion. Furthermore, Public Works engineers have designed the Indiana Extension (Mission Parkway and Indiana Parkway) to have a posted speed limit of 35 mph. Consequently, all vertical and horizontal curves of the roadway meet the minimum requirements of the American Association of State Highway and Transportation Officials (AASHTO) for 35 mph. `The 85th Percentile Speed is the speed at or below which 85 percent of the motor vehicles travel. Speeds are measured with traffic tube counters during typical driving conditions;the speeds measured are free-flow speeds.The 85th percentile speed is derived from these counts. Table 1. Modification to Arterial Speed Limit Speed Limit Comments Road Segment 85% Speed Adopted Posted from Study Recommended Indiana Sullivan Road to 35.3 mph Avenue Flora Road 25 mph 25 mph 34.5 mph 35 mph Minor Arterial Figure 1. Indiana Avenue from Sullivan Road to Flora Road - .• 1 +,. n '• • ce i F K # ti`s i ' A L aµ •�y#ki - •r I k 7'... .ak r;, -Enhlsslon Ave-n.ti 1�' 6'7.Z..:!7,..... -• Residen 1 •"....:::,..::7.: .spakane v J 1 Inn � ;. � '10.ti •1 y . _�`l F '.. is- " % 7 - { •_ � • I-IlL.r°1 F. i T.t1• .I - ! f F t _ } f - - I i.T` F n.'1. • V Figure 2. Indiana Avenue Extension it ni ID ,,�+•Mri . - 1f I 7 / 1 ggg4y , ¢1 L_ /, ,..„__________---------- IdI - 4 _ 7' '''' — mir 116"Et-i-='=i2LIN• ,�r :l,.EIE.illt=:EE ,........_-11._iir—imii916. _ u ,,,,,rium......_,...,_ =-EG. itiTiCir.' 1111111611111141111 OPTIONS: �L}t 1 1) Approve the recommendation from Public Works for speed limit change. 2) Request additional analysis of speed limit by Public Works. RECOMMENDED ACTION OR MOTION: I move to approve Resolution 11-006, which changes the speed limit of Indiana Avenue from Sullivan Road to Flora Road to 35 mph, and establishes a 35 mph speed limit on Indiana Parkway and Mission Parkway. BUDGET/FINANCIAL IMPACTS: Speed limit signing will need to be changed. This will be completed under the county maintenance contract. STAFF CONTACT: Neil Kersten, Public Works Director; Inga Note, Senior Traffic Engineer ATTACHMENTS: 1. Draft Resolution 11-006 2. Draft Master Speed Limit Schedule DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON RESOLUTION NO. 11-006 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, REVISING AN ARTERIAL SPEED LIMIT PURSUANT TO SPOKANE VALLEY MUNICIPAL CODE CHAPTER 9.05.030; AND OTHER MATTERS RELATED THERETO. WHEREAS, the City Council from time to time may modify arterial speed limits to better reflect changing traffic conditions and roadway characteristics;and WHEREAS, the City Council adopted Spokane Valley Municipal Code Section 9.05.030,which, in part, provides that the maximum speed limits for streets can be established by ordinance or resolution; and WHEREAS, the City Council has authority under SVMC 9.05.030 to change speed limits, provided that such alteration shall be made on the basis of an engineering and traffic investigation, be reasonable and safe,and in the interest of the health, safety and welfare of the citizens of this City; and WHEREAS,these changes will be listed in the Master Speed Limit Code adopted by the City. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County,Washington,as follows: Section 1. Establishing an Arterial Speed Limit: The speed limit on the following City road sections shall be established at 35 mph: • Indiana Avenue from Sullivan Road to Indiana Parkway. • Indiana Parkway from Indiana Avenue to Flora Road. • Mission Parkway from Indiana Parkway to Flora Road. Section 2. Severability. If any section, subsection, sentence or clause of this Resolution is for any reason held to be invalid, such decision shall not affect the validity of the remaining provisions of this Resolution. Section 53 Effective Date. This Resolution shall be effective upon adoption. Adopted this 26th day of July,2011. City of Spokane Valley ATTEST: Mayor Thomas E. Towey City Clerk,Christine Bainbridge Approved as to Form: Office of the City Attorney Resolution 11-006 Establishing an arterial speed limit Page 1 of 1 MASTER SPEED LIMIT SCHEDULE Speed Limit Schedule Page No. Schedule A: School Speed Zones 2 Schedule B: Playground Speed Zones 4 Schedule C: Speed Limits 5 Master Speed Limit Schedule 7/26/11 Page 1 of 6 MASTER SPEED LIMIT SCHEDULE Schedule A— School Speed Zones SCHOOL SPEED ZONES The following road sections have been designated as school zones. The maximum speed allowable on the said road sections shall be twenty miles per hour as designated with any of the signage options pursuant to Washington Administrative Code section 392-151-035 as adopted or amended. The Council shall establish any changes to speed limits or school speed zones by resolution. TWENTY MILES PER HOUR: 4th AVENUE from six hundred (600) feet west of Adams Road to three hundred (300) feet east of Adams Road; from three hundred (300) feet west of Bradley Street to three hundred (300) feet east of Coleman Street; and from three hundred (300) feet west of Long Road to Moen Street. 8th AVENUE from three hundred (300) feet west of Adams Road to eight hundred (800) feet east of Adams Road. 9th AVENUE from Herald Road to Felts Road. 10th AVENUE from Wilbur Road to Union Road. 12th AVENUE from Wilbur Road to Union Road. 16th AVENUE from three hundred (300) feet west of University Road to three hundred (300) feet east of Glenn Road; from Woodlawn Road to Clinton Road; and from three hundred (300) feet east of Bolivar Road to two hundred(200) feet west of Warren Road. 24th AVENUE from Union Road to Pines Road and from three hundred (300) feet west of Calvin Road to two hundred(200) feet east of Adams Road. 32nd AVENUE from three hundred(300) feet west of Pines Road to Woodlawn Road. ADAMS ROAD from 9th Avenue to three hundred fifty (350) feet north of 4th Avenue and from eight hundred fifty (850) feet north of 24th Avenue to 24th Avenue. ALKI AVENUE from Glenn Road to Pierce Road and from four hundred (400) feet west of Pines Road to Pines Road. BARKER ROAD from seven hundred fifty (750) feet south of Mission Avenue to three hundred (300) feet north of Mission Avenue. BOWDISH ROAD from 20th Avenue to 24th Avenue and from three hundred (300) feet south of 11th Avenue to three hundred (300) feet north of 11th Avenue. BRADLEY ROAD from 5th Avenue to 3rd Avenue. BROADWAY AVENUE from four hundred (400) feet west of Farr Road to four hundred (400) feet east of Farr Road; from one hundred (100) feet west of VanMarter Road to Johnson Road; from three hundred (300) feet west of Progress Road to St. Charles Road; from four hundred (400) feet east of McDonald Road to Blake Road; from three hundred (300) feet west of Felts Road to three hundred (300) feet east of Felts Road; and from three hundred (300) feet west of Ella Road to three hundred (300) feet east of Ella Road. BUCKEYE AVENUE from two hundred (200) feet east of Park Road to three hundred fifty (350) feet east of Center Road. CENTER ROAD from Marietta Avenue to Utah Avenue. Master Speed Limit Schedule 7/26/11 Page 2 of 6 CIMMARON DRIVE from Sunderland Drive to three hundred (300) feet east of Woodruff Road. COLEMAN ROAD from 5th Avenue to 3rd Avenue. FARR ROAD from three hundred (300) feet south of Valleyway Avenue to three hundred fifty (350) feet north of Valleyway Avenue. FLORA ROAD from six hundred(600) feet south of Wellesley to Wellesley Avenue. HERALD ROAD from 11th Avenue to 9th Avenue. LONG ROAD from three hundred (300) feet south of 4th Avenue to 2nd Avenue. MCDONALD ROAD from Broadway Avenue to Cataldo Avenue; from three hundred fifty (350) feet south of 16th Avenue to 14th Avenue; and from 7th Avenue to 5th Avenue. MISSION AVENUE from five hundred (500) feet west of Bowman Road to Park Road; from SR-27 to seven hundred fifty (750) feet east of SR-27; and from Barker Road to five hundred (500) feet east of Barker Road. PARK ROAD from three hundred (300) feet south of Mission Avenue to Nora Avenue and from one hundred (100) feet south of Carlisle Avenue to four hundred (400) feet north of Buckeye Avenue. PINES ROAD from 25th Avenue to 23rd Avenue, from 40th Avenue to five hundred (500) north of 32nd Avenue, and from 18th Avenue to 20th Avenue. PROGRESS ROAD from six hundred fifty (650) feet south of Broadway Avenue to Broadway Avenue and from Wellesley Avenue to Crown Avenue. SCHAFER ROAD from three hundred (300) feet south of Cimmaron Drive to three hundred (300) feet north of Cimmaron Drive. SR-27 from two hundred (200) feet south of Mirabeau Parkway to one hundred (100) feet north of Pinecroft Way and from three hundred (300) feet north of Broadway Avenue to three hundred (300) feet south of Broadway Avenue. UNION ROAD from 12th Avenue to 10th Avenue. UNIVERSITY ROAD from 19th Avenue to 16th Avenue. VALLEYWAY AVENUE from three hundred (300) feet west of Marguerite Road to one hundred fifty (150) feet east of Hutchinson Street. VISTA ROAD from Frederick Avenue to two hundred(200) feet south of Buckeye Avenue. WELLESLEY AVENUE from seven hundred (700) feet west of Adams Road to two hundred (200) feet east of Burns Road and from Conklin Road to Flora Road. WILBUR ROAD from 12th Avenue to 10th Avenue. WOODRUFF ROAD from three hundred (300) feet south of Cimmaron Drive to three hundred (300) feet north of Cimmaron Drive. Master Speed Limit Schedule 7/26/11 Page 3 of 6 MASTER SPEED LIMIT SCHEDULE Schedule B—Playground Speed Zones PLAYGROUND SPEED ZONES The following road sections have been designated as playground zones. The maximum speed allowable on said road sections shall be as shown below when signs are in place. TWENTY MILES PER HOUR: MISSION AVENUE from two hundred fifty (250) feet west of Bowdish Road to one thousand five hundred (1,500) feet west of Bowdish Road. TWENTY-FIVE MILES PER HOUR: MIRABEAU PARKWAY from one thousand (1,000)feet east of Pinecroft Way to one thousand three hundred(1,300) feet north of Mansfield Avenue. Master Speed Limit Schedule 7/26/11 Page 4 of 6 MASTER SPEED LIMIT SCHEDULE Schedule C—Speed Limits The following road sections have maximum speed limits higher than 25 miles per hour. THIRTY MILES PER HOUR: 3"AVENUE from west city limits to Fancher Road. MISSION AVENUE from Pines Road to Sullivan Road. MONTGOMERY DRIVE from Argonne Road to Dartmouth Lane. THIRTY-FIVE MILES PER HOUR: 1st AVENUE from Eastern Road to Thierman Road. 4th AVENUE from west city limits to Eastern Road. 8th AVENUE from west city limits to Park Road; from Dishman-Mica Road to University Road; from Pines Road to Sullivan Road; and from Barker Road to Hodges Road. 16th AVENUE from Dishman-Mica Road to Sullivan Road. 32"d AVENUE from Dishman-Mica Road to Best Road. 44th AVENUE from Locust Road to Sands Road. APPLEWAY AVENUE from Sprague Avenue to east city limits. APPLEWAY BOULEVARD from Thierman Road to University Road. ARGONNE ROAD from Dishman-Mica Road to SR-290. BARKER ROAD from south city limits to four hundred twenty (420) feet north of Bridgeport Avenue. BLAKE ROAD from SR-27 to Saltese Road. BOWDISH ROAD from Sands Road to Mission Avenue. BROADWAY AVENUE from Havana Street to Flora Road. CARNAHAN ROAD from south city limits to 8th Avenue. DISHMAN ROAD from 8th Avenue to Appleway Avenue. DISHMAN-MICA ROAD from three hundred (300) feet south of 8th Avenue to Sprague Avenue. EUCLID AVENUE from Sullivan Road to Flora Road; from Flora Road to Barker Road; and from Barker Road to east city limits. EVERGREEN ROAD from 32"d Avenue to Indiana Avenue and from SR-290 to Forker Road. FANCHER ROAD from the Freeway (PSH No. 2) access on 3rd Avenue to SR-290. FLORA ROAD from Sprague Avenue to Montgomery Avenue and from the north side of the Spokane River to Wellesley Avenue. INDIANA AVENUE from SR-27 to Indiana Parkway. Master Speed Limit Schedule 7/26/11 Page 5 of 6 INDIANA PARKWAY from Indiana Avenue to Flora Road. MADISON ROAD from Thorpe Road to Pines Road. MANSFIELD AVENUE from Montgomery Avenue to Pines Road. MARIETTA AVENUE from Sullivan Road to Euclid Avenue. McDONALD ROAD from 16th Avenue to Mission Avenue. MIRABEAU PARKWAY from SR-27 to Indiana Avenue. MISSION AVENUE from Argonne Road to SR-27 and from Flora Road to east city limits. MISSION PARKWAY from Indiana Parkway to Flora Road. MONTGOMERY DRIVE from Dartmouth Lane to SR-27. MULLAN ROAD from Appleway Avenue to Indiana Avenue. PARK ROAD from Beverly Drive to Bridgeport Avenue. PINES ROAD from Madison Road to 16th Avenue. PROGRESS ROAD from Wellesley Avenue to Crown Avenue. RUTTER AVENUE from west city limits to Park Road. SALTESE ROAD from 16th Avenue to Blake Road. SANDS ROAD from 44th Avenue to Bowdish Road. SCHAFER ROAD from 44th Avenue to Dishman-Mica Road. SPRAGUE AVENUE from west city limits to east city limits. SR-27 from SR-290 to five hundred(500) feet south of 16th Avenue. SULLIVAN ROAD from Saltese Road to Wellesley Avenue. THORPE ROAD from Dishman-Mica Road to Madison Road. UNIVERSITY ROAD from Dishman-Mica Road to Mission Avenue. WELLESLEY AVENUE from McDonald Road to Flora Road. FORTY MILES PER HOUR: BARKER ROAD from Euclid Avenue to SR-290. SR-290 from west city limits to twelve hundred (1,200) feet west of University Road. FORTY-FIVE MILES PER HOUR: DISHMAN-MICA ROAD from south city limits to three hundred (300)feet south of 8th Avenue. SR-27 from five hundred (500) feet south of 16th Avenue to south city limits. FIFTY MILES PER HOUR: SR-290 from twelve hundred (1,200)feet west of University Road to east city limits. Master Speed Limit Schedule 7/26/11 Page 6 of 6 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 26th, 2011 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Request for Quiet Zone at Park Rd and Vista Rd Union Pacific Railroad Crossings GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: Discussion at 10/26/2010,12/7/2010, and 3/22/11 Council Meetings BACKGROUND: A group of neighbors in the northwest part of Spokane Valley submitted a petition in 2010 asking for the installation of a Quiet Zone at the Union Pacific Railroad (UPRR) crossings of Park Road and Vista Road. A Quiet Zone is a crossing that has been enhanced with additional safety measures and has been approved by the Federal Railroad Administration (FRA) as a location where trains are not required to blow their whistle. At the 12/07/2010 Council Meeting staff was asked to move forward by preparing a scope of work with an engineering firm to further evaluate the quiet zone. We selected a consultant from our roster and have attached their scope of work and fee. The scope of work includes stakeholder and neighborhood meetings, coordination with UPRR and FRA, evaluation of different improvement options, 90% design and cost estimates for the work, and filing of the preliminary paperwork with the FRA to establish the quiet zone. This scope would take the City to the point where a decision would need to be made on how to fund the required crossing improvements. The estimated fee for this work is $82,551. Staff has had some dialogue with the City of Millwood. Their Council is aware that we may move forward with the design and would like to be kept involved in the process and solutions. They are not interested in closing their crossing at Marguerite. They also have concerns about how a quiet zone at Vista would impact traffic flow on Euclid between the two jurisdictions. Concern was also expressed about the cost/benefit of the project as some citizens in the area have gotten used to the noise and are not bothered by the trains. Even if Park and Vista are made into quiet zones the trains would still use horns for the Marguerite and Argonne crossings. If the City desires to move forward with construction, then additional engineering, construction inspection, and coordination with UPRR and FRA would be required. This stage is not covered in the attached scope of work. OPTIONS: Proceed with recommended motion as written or modified; or give other direction. RECOMMENDED ACTION OR MOTION: Motion to authorize the City Manager or designee to finalize and execute a contract with David Evans and Associates for approximately $82,551 to proceed with their scope of work to identify the improvements, policies and strategies needed to accomplish quiet zone implementation. BUDGET/FINANCIAL IMPACTS: $82,551 currently not budgeted. May require a budget amendment to transfer from end of fund balance. STAFF CONTACT: Neil Kersten, Public Works Director; Inga Note, Senior Traffic Engineer ATTACHMENTS: Scope of Work and Estimate City of Spokane Valley, WA Spokane V Zone Study cope and Fee Estimate • 11 " �yy�lA,a iitiaw r I` -k is Sy 4• M1• • J..ta NIN." A .k# ... • i . ." i •..tits ; !; ' •, NI. - u.• , `• I. it 1..j.• • •if! K' {f 814 F 'immer . ar orNitip :• •-r•I,• t• • 9 . . AI IF 1 [ . ■■ - 1. ' i, r, } • ,-' '.r_ '- i•Prepared by - - ' "' .' `--7'- - _ WI or • 1.• • , • 1 ---i.. 0 : .'- f • DAVID EVANS AND ASSOCIATES INC. • • , ,� March 7, 2011 1 111 DAVID EVgF15 ANDASSOCIATES INTRODUCTION David Evans and Associates, Inc. (DEA) staff blends the skills, resources, and expertise necessary to evaluate the feasibility of establishing a quiet zone for the City of Spokane Valley. DEA offers highly qualified individuals with established experience in quiet zones and railroad crossing operational studies and design, as well as specific experience with complex railroad coordination. DEA also offers the most responsive project personnel available to provide the best client service. Led by Quiet Zone Project Manager, Susan Grabler, DEA will approach this project with enthusiasm, focus, and commitment. DEA will provide the City of Spokane Valley with comprehensive railroad operations and design experience, familiarity with railroad policies and practices, and a practical background in the implementation and funding of railroad projects. PROJECT UNDERSTANDING DEA understands that the City of Spokane Valley wishes to reduce train whistle noise in Union Pacific Main Line corridor at the Park and Vista crossings. A quiet zone study will identify the improvements, policies and strategies needed to accomplish quiet zone implementation while meeting federal and railroad requirements and given realistic potential funding sources. The timeline for the establishment of a quiet zone is highly variable, depending on the FRA, UPRR<and road authority requirements unique to each crossing. The schedule for the initial work up to the preliminary design is expected to be completed within six months of the start date for this project. Project Objectives DEA's approach to the quiet zone study will focus on early definition of project goals and identification of critical project elements that will need to be addressed in order to achieve these goals. Project objectives may include: • Building a strong and effective agency/public coordination program with all of the key stakeholders, such as the City of Spokane Valley and the Union Pacific Railroad (UPRR), the Washington Utilities and Transportation Commission (WUTC), and affected property owners. Project Manager Susan Grabler has a strong relationship with the UPRR. • Evaluating the critical elements associated with the project and developing solutions that will successfully address those issues and achieve the project goals. • Identifying potential project constraints, such as special railroad requirements, right-of-way constraints, utility impacts, and public concern early and developing a plan of action to efficiently comply with all regulations with minimal impact on the primary project objectives and schedule. • Developing an overall project design that achieves the project goals and provides the City of Spokane Valley with an enhanced transportation district. Recommended Project Phasing Phasel—Quiet Zone Study and Preliminary Design Phase one includes the work covered by this contract. The DEA team will analyze all of the FRA supplemental safety devices for each Phase of the quiet zone study to determine the best and safest alternate for each crossing. DEA will assist the UPRR and all regulatory agencies necessary to obtain approvals for the quiet zone. Project Manager Susan Grabler spent 24 years as the Public Project Manager for the UPRR. In that position Susan has worked with and negotiated numerous public projects through the regulatory agencies in several states and numerous public agencies. 1 City of Spokane Valley Spokane Valley Quiet Zone Study 111 DAVID EVgF15 ANDASSOCIATES Susan is familiar with the processes at each agency and has a track record for successfully completing several challenging projects throughout her career. Susan will be able to provide the City of Spokane Valley with a "Letter of Intent", which needs to be filed with the FRA once the quiet zone corridor has been selected. DEA will assist the City with the implementation of the quiet zone by making sure the preliminary analysis of each crossing is complete and concise before the actual diagnostic meetings are held. Once the diagnostic meetings are completed, DEA will compile the information and run the FRA calculations for each crossing, and prepare the "Letter of Intent" to be filed with the FRA. Susan Grabler has the experience and knowledge to keep the project moving along, and will also work with the stakeholders to make sure there are no unknown issues; as any unknown issues can derail the quiet zone process and delay the implementation. DEA will provide preliminary design plans to 90% completion for the improvements needed to complete the quiet zone. With such modifications as raised medians with channelizing devices, new crossing systems and gates, and potential road closures, DEA will complete a set of plans for review by the City and UPRR for submittal to the FRA. In conjunction with the analysis and preliminary design, DEA will coordinate the approval process through the railroad company and the FRA. The FRA reviews and analyzes all quiet zone projects and proposed changes annually with statistical information as well as input from stakeholders during the quiet zone process. Phase 2- Implementation Subsequent to the completion of the items contained within this scope of work,the City may select a consulting firm to develop final design drawings, and provide construction assistance as necessary for the City and railroad approved improvements to implement the quiet zone. DEA is a multi-disciplined engineering and planning firm and we can plan, design, estimate and support a quiet zone project during design and construction after the City has received approvals from the FRA, WUTC, UPRR and other stakeholders on the required improvements. Critical Issues There are several critical issues/challenges associated with this project that must be successfully addressed in order to achieve the project objectives and goals, as addressed in the following tasks. Our approach to the City of Spokane Valley Quiet Zone Study is to work collaboratively with the City and other stakeholders to develop a document that achieves the technical, fiscal, and implementation objectives. Our key staff has successfully completed many projects similar in scope. Through this experience, we have developed a technical and management approach that blends our understanding of jurisdictional and agency procedures with specific project requirements. Because we see the "big picture" of both the immediate tasks at hand and the overall objectives, we can provide an approach to meet project schedules within fiscal constraints while delivering the highest quality work. PROPOSED SCOPE OF WORK Task 1—Data Collection and Assessment The project will begin with the collection and inventory of data relating to the crossings from the Federal Railroad Administration (FRA) and the UPRR. This information will be used in subsequent tasks to evaluate the crossings for improvements to bring them in compliance with Quiet Zone requirements. Also during this task, an assessment of the adjacent crossings in the City of Millwood (Margeurite and Argonne) will be conducted and coordination will take place to determine if the crossings will be included in the quiet zone. In the event that the Margeurite and Argonne crossings are to be included, negotiations would be necessary with the City of Millwood to provide funding for the analysis of those crossings. 2 City of Spokane Valley Spokane Valley Quiet Zone Study DAVID EVANS ANoASSOCIATES'KC• Task 2—Field Review Engineering and design personnel will visit the sites to familiarize themselves with geometric, safety, operational and environmental conditions related to the crossings prior to beginning the design of proposed improvements. There is currently a planned shared use pathway (Millwood Trail) that will interact with this section of the railroad. The field review would include consultation with Craig Aldworth to determine the location and impact of the proposed trail. Task 3—Summary of Legal Issues DEA will develop a summary of the legal issues that accompany the establishment of a quiet zone. This summary will be submitted to the City for review and included as an appendix in the final report. The legal summary will include such topics as indemnification and the City's liability in relation to the crossings in the quiet zone provided as a list and not intended as legal advice. Task 4—Survey Also to be completed prior to the design tasks, a topographic survey will be conducted to establish a base from which to begin design of proposed improvements. The survey will gather data related to road edges, centerlines, train rails, signals, traffic control, and one-call utility locates for the two crossings in the City of Spokane Valley: Park Road and Vista Road. It is assumed that coordination with the railroad will be done by the DEA Project Manager. Through coordination with the City of Millwood, additional survey efforts may be necessary and would be funded through the City of Millwood. Task 5—Documentation Based on the field review and data collection, the sites will be documented within the FRA database for compliance with the Quiet Zone requirements. A brief technical memorandum will be prepared summarizing the sites and their requirements. Task 6—Analysis of Safety Measures Once components of the crossings have been entered into the FRA system, potential safety measures will be identified and evaluated for inclusion in the Quiet Zone. Potential measures include Supplementary Safety Measures (SSM) and Alternative Safety Measures (ASM) as included in the Use of Locomotive Horns at Highway- Rail Grade Crossings; Final Rule. The five SSMs include temporary closure, four-quadrant gates, gates with medians or channelization, and one-way street with gates, and permanent closure. ASMs are a safety system or procedure other than an SSM that is reviewed and decided to be an effective substitute for the locomotive horn. Examples include modified SSMs, non-engineering ASMs (enhanced enforcement), or engineering ASMs. It is understood that it is the City's intention to keep adjacent street open to travel if possible. As such, combinations of SSMs and ASMs will be considered to accomplish this. Task 7—Quiet Zone Feasibility Evaluation Based on the evaluation of the safety measures and site-specific information, the feasibility of a Quiet Zone at the crossings will be evaluated. This includes data entry to the FRA database for a safety rating based on the proposed safety measures. With the current configuration of the UPRR crossings it will be difficult to meet all Federal regulations to establish a quiet zone without some modifications to the crossings. One of the Federal requirements to establish a quiet zone is that all driveways within 60-feet of a railroad-highway crossing must be closed. Several options will need to be evaluated as potential solutions to mitigate the issue and meet the quiet zone requirement at each of the actual roadway crossings. Curb and gutter or a concrete barrier may be constructed on the approaches to the tracks. 3 City of Spokane Valley Spokane Valley Quiet Zone Study 111 DAVID EVgF15 ANDASSQCIATES Due to the proximity of the adjacent crossings in Millwood, the train horns would still be heard through the quiet zone at a reduced volume. Although they are far enough away not to be included, the feasibility of their inclusion will be evaluated and subsequent coordination with Millwood officials will be pursued, if necessary. The FRA rules and regulations require that all crossings in a proposed quiet zone corridor be funded 100% by the local entity requesting the quiet zone. Typically, Federal funding has not been used to fund quiet zone improvements. Further research will be necessary to investigate all funding options. DEA has successfully worked with other communities on creative strategies which may be negotiated with the railroads. For example, the City and DEA may identify existing at-grade crossings which could be closed and approach the railroad with this proposal. The railroad has a program whereby they will pay the road authority for the closure of redundant public at-grade crossings, thereby offsetting a portion of the cost of improvements to the remaining crossings. Task 8—Diagnostic Review and Agency Coordination DEA's Project Manager will coordinate contact with the FRA and UPRR throughout the project to identify conflicts or concerns and effectively address them. A full diagnostic review is required with all of the major stakeholders at each of the at-grade highway-railroad crossings in any proposed quiet zone corridor. If it is determined at the diagnostic review that a railroad signal installation or roadway improvements are required, then the railroad signal system design and estimate as well as actual installation can typically take 12-18 months from the date of the on-site diagnostic. In addition, any roadway improvements, including installation of curb and gutter, driveway closures, utility relocations and other civil improvements, must be designed, estimated and installed before a quiet zone can be implemented. Coordination and effective communications with the UPRR throughout the process is critical. Project Manager, Susan Grabler will facilitate this process and keep it moving to meet the City's timeline. Task 9—Conceptual Railroad Signal Cost Estimate As part of the upgrades to the crossings, a new signal and gates will be necessary at Park Road to meet Quiet Zone requirements for gates, lights, constant warning time devices and power out indicators. In addition, depending on the age and functionality of the components of the Vista Road crossing, it is possible that a new signal or additional gates would need to be installed there, as well. UPRR will provide a cost estimate for the signal components necessary to meet these criteria. Task 10—Conceptual Roadway and Crossing Improvements Potential improvements to the site to meet Quiet Zone requirements include some aspects of roadway improvements, such as a raised median and channelizing devices. In order to establish a quiet zone, the roadway must be improved in such a way that vehicles cannot enter the crossing when a train is present and the signal is active. The recommended improvements at the crossings will be displayed in a conceptual design for presentation to the Client for approval. Task 11—Draft and Final Reports A draft report will be submitted to the City in electronic form summarizing the Quiet Zone study process and results. It is expected that the City will have two weeks to review the draft report and return comments to DEA. In turn, DEA will prepare a final report for submittal. The Final Report will consist of two hard copies as well as an electronic copy. 4 City of Spokane Valley Spokane Valley Quiet Zone Study 111 DAVID EVgF15 ANDASSOCIATES Task 12—Presentations and Public Involvement During the early stages of the project, DEA will conduct a stakeholders meeting; most likely in coordination with the field review task. In conjunction with the completion of Task 9, DEA will present the conceptual design and cost estimate to the City Council for comment and approval prior to completing the preliminary design. In addition, DEA will lead one public meeting to inform residents of the process and address comments and concerns of the residents. It is possible that the improvements may include street closures at intersections immediately adjacent to the crossing. DEA will provide alternative options to the closures and facilitate discussion regarding the options at the public meeting. It is expected that the meeting will occur in conjunction with Task 6—Quiet Zone Feasibility Evaluation, so that public comment may be considered prior to the commencement of the design phase A key to the success of this project will be to engage the many affected stakeholder agencies in an open, coordinated project development process that begins with mutual project definition and continues through completion of the project. Coordination, communication, and documentation are essential. This approach requires that each entity that has jurisdictional approval authority, such as the FRA, WUTC, SRTC, and emergency service providers, participate in a committed and consistent manner throughout the entire project development process. This is an essential element in creating an efficient process. Our first priority in agency coordination will be to seek a thorough understanding of all of the project issues. Our approach seeks effective and efficient agency coordination through an early and continuous communications process. We will keep all agencies and stakeholders "in the loop" throughout the project in order to minimize procedural oversights and to avoid overlooking significant project elements or requirements. Regular coordination meetings with the City and other agencies and stakeholders will be held throughout the duration of the project. The coordination process must be effective and focus dually on keeping the City staff and the UPRR informed and building consensus on the study. Based on our prior experience with similar projects, we envision close interaction with City staff, including formal preliminary and final reviews of the quiet zone study. It is anticipated that three meetings will be scheduled to be integrated strategically within the study process. Task 13—Preliminary Design and Cost Estimate As presented in the approved conceptual design, the 90% preliminary design of crossing improvements will include the plan sheets necessary to construct the improvements and a project cost estimate. The preliminary design will be contingent upon a defined set of improvements and it may be necessary to delay the completion of this task until after the approval process is complete. It is assumed that the improvements included in the design will include all or part of the following: raised median with channelizing devices, active warning systems with crossing gates, four quadrant gate systems, concrete curb and gutter, asphalt pavement, roadway closure and obliteration, and advanced warning signage. This submittal will include a detailed engineering estimate based on the recommended improvements to be installed. Task 14—Coordination of Approval Process Following the submittal of the letter of intent to the FRA, DEA will continue administrative support of the quiet zone process as it progresses through agency approval. Susan will be available during this period to address concerns by either the City or the UPRR until the final decision has been made by the FRA. Based on DEA's prior experience on similar quiet zone projects, we know that we need to identify the City's public safety concerns as well as the Railroad's safety concerns, making sure that the safest quiet zone possible is established. Additionally, we will make sure that all Federal Railroad Administration (FRA) processes are considered and in place for the City to file its quiet zone "Letter of Intent" with the FRA. Identifying and establishing positive solutions to the railroad's infrastructure are a critical element to this process as are the 5 City of Spokane Valley Spokane Valley Quiet Zone Study 111 DAVID EVgF15 ANDASSOCIATES unique processes that the railroads use to implement public projects. DEA will coordinate the process with the railroad agencies throughout this process for the City. In addition, it is likely that the City of Millwood will want to include their crossings in the quiet zone. This task will also encompass the coordination with that jurisdiction as needed to complete the quiet zone process. Task 15—Miscellaneous Tasks Other task such as accounting and administration, preparation of presentation materials, and travel to the site will be completed commensurate with project progression. If required, Susan Grabler would make up to two trips for meetings with City staff. It is anticipated that these trips will be coordinated with the public involvement efforts. KEY PERSONNEL Susan Grabler, Project Manager Susan Grabler is the Mountain West Regional Rail Manager in the DEA Denver office and will serve as the Project Manager and the administrative point of contact for this project. She will be responsible for team coordination, project schedule, and overall management of the tasks within this project. Susan has experience with all aspects of the project, including railroad engineering, quiet zone documentation, railroad coordination, and railroad project funding. This hands-on experience will provide project efficiency as Susan can usefully contribute to the team tasks as well as manage the overall project. She also has strong interpersonal skills that will prove to be invaluable for the success of this project. Other key personnel and their anticipated roles are described below. Our team organization chart is located at the end of this section. Ms. Grabler has more than 38 years of railroad engineering experience both working for a Class 1 Railroad and in the private sector. Her experience includes ten years of railroad track design, as well as general railroad engineering experience. She has managed hundreds of public projects over a 24 year period working as a Manager of Industry and Public Projects for UPRR in nine states and has facilitated the administration of at-grade and grade separation public projects from inception to completion. She has participated in all phases of the railroad process and assisted city, county, and state authorities to move their projects through the railroad administration and construction process. Susan has served on several technical advisory committees where the railroad was an integral part of the transportation studies. She is an active member of Committee 36 (Communications and Signal Committee) of the American Railroad Engineering and Maintenance of Way Association. Susan has managed several quiet zone studies including San Diego, California, Sheridan, Wyoming, and Douglas County, Colorado. While working for the UPRR, Susan participated in several on-site diagnostic reviews of proposed Quiet zones for the Town of Winter Park, the City of Brighton and the City of Arvada. Jerremy Clark,PE, Traffic Engineering Mr. Clark has led the efforts to date for the proposed quiet zone projects as part of his three years of ongoing traffic work with the City of Spokane Valley. With a background of nine years in the engineering field, he has extensive experience in a range of projects from sidewalks to highways.Through the past five years of his experience in traffic engineering, Jerremy has served both planning and design roles in numerous projects including traffic signals and roadways. Through his work with the City of Spokane valley, Jerremy has led such tasks sight distance studies, operational analyses and coordination optimization along City corridors, and traffic design relative to Capital Projects. Jerremy will be the primary local contact for the project, assisting DEA's project manager and providing support and coordination through preliminary design. Jerremy will also staff any needed City Council interaction. 6 City of Spokane Valley Spokane Valley Quiet Zone Study 111 DAVID EVgF15 ANDASSQCIATES Kevin Picanco, PE, Traffic Engineering Mr. Picanco is a senior transportation engineer with more than 17 years of engineering and transportation planning experience. His professional experience spans many aspects of transportation including roadway and freeway transportation planning, traffic engineering, and roadway and freeway design. His recent professional focus has been on roadway and channelization design, transportation planning studies, traffic operational analysis, traffic impact studies, traffic signal design, and site access and circulation evaluation. Kevin has managed numerous roadway design projects including projects with railroad crossing improvements. Carole Richardson, PE, Quality Assurance Ms. Richardson has 23 years of experience in transportation planning, engineering and management, emphasizing multi-modal studies and projects. Richardson is a talented group facilitator and skilled presenter, capable of explaining complex issues in terms that decision-makers and the public can easily understand. She is also a seasoned veteran in the realm of transportation funding, and her prior experience with the Bridging the Valley project provides her with a good handle on crossing issues related to the Union Pacific Corridor. As DEA's quality assurance manager, Carole's role is to ensure that the City gets the best from the DEA team, and that DEA's quality and value exceed the City's expectations. 7 City of Spokane Valley Spokane Valley Quiet Zone Study nDAVID EVANS mwASSOCIATES'NC REFERENCES Union Pacific Railroad(UPRR) `I have had the pleasure of working with David Evans and John Trumbull Associates'railroad, bridge, and roadway engineers on Retired Industry and several occasions.In each instance,DEA coordinated with Public Projects Manager UPRR to prepare designs that were sensitive to our 2020 South West 4th Avenue, 3rd Floor standards,procedures, requirements and operations. This Portland, OR 97201-4958 included close communication with railroad personnel throughout each project. (503) 736-4135 DEA's creativity in finding solutions that keep the project's BNSF Railroad best interests at heart, while meeting our needs and those of Andy Amparin, Manager Public Projects their clients in each case, has gone above and beyond the 4515 Kansas Avenue call of duty." Kansas City, KS 66106 -John Trumbull (913) 551-4964 Town of Sheridan, Wyoming Nic Bateson PO Box 848 Sheridan, WY 82801 (307) 674-6483 extension 248 Douglas County, Colorado Fred Cook 100 Third Street Castle Rock, CO 80104 (303) 660-7490 8 City of Spokane Valley Spokane Valley Quiet Zone Study CITY OF SPOKANE VALLEY-RAILROAD QUIET ZONE STUDY REPORT Consultant Labor Hours TASK DESCRIPTION Project Por'"lpal Principal Engineer Senior DCSigner Survey 2-Person Survey Project Manager Engineer! Manager Survey Crew Technician Assistant Engineer!! T tal T k H Labor Total Drecr Costs Total Cost Grabler Richardson Picanco Clark Pierce Zimmerman Denton $ 17400 $ 145.00 $ 145.00®i $ 10500 $ 140_00 ®i $ 00-00 Egalla i -- ©-------- 5 348 00 - ® $ 398.00 ©-------- ® 5 340.00 ® 5 348.00 2. Field Review = i --��----IT $ 6,184.00® $ 6,184.00 --®-----I® $ 1,474_00 IIM $ 1 474.00 $ 4,53500® $ 4,535.00 --- -®®®-I® --®-----® $ 1,822.00® S 1,822.00 EiMiZEMIRM ®-®®-----I® 5 1,70600® S 1,706.00 ®®-®-----I® 5 2,40200® S 2,402.00 0--®-----I® $ 2,41600® S 2,416.00 0--------INZIE=I® 5 1,392.00 IEMMZI®S2=1 0--®®---- ®��®-----I® $ 7,684.00® $ 7,684.00 ©-©----- $ 2,054.00 ® $ 2,054.00 ®®-®----- EMEI© Prc•arc and facilitate•ublie mcctin. ® $ 5,648.00 IZIM 5 5,648.00 - 1 ®®----I® 5 11,26400® S 11,264.00 -- -----I r 5 25,18000® S 25,180.00 Re.ro.ra•hits Re•ort Production Presentation Materials --------- 1:i ® $ 500.00 $ 500.00 ® I ©--0----®® 5 1,01300 ® 5 1013.00 36 12 182 92 4 16 16 6 590 $ 80,279.00 5 2,271.90 $ 82,550.90 City of Spokane Valley CITY OF SPOKANE VALLEY-RAILROAD QUIET ZONE STUDY REPORT Consultant Labor Hours TASK DESCRIPTION Project Por'"lpal Principal Engineer Senior DCSigner Survey 2-Person Survey Project Manager Engineer! Manager Survey Crew Technician Assistant Engineer!! T tal T k H Labor Total Drecr Costs Total Cost Grabler Richardson Picanco Clark Pierce Zimmerman Denton $ 17400 $ 145.00 $ 145.00®i $ 10500 $ 140_00 ®i $ 00-00 Egalla i -- ©-------- 5 348 00 - ® $ 398.00 ©-------- ® 5 340.00 ® 5 348.00 2. Field Review = i --��----IT $ 6,184.00® $ 6,184.00 --®-----I® $ 1,474_00 IIM $ 1 474.00 $ 4,53500® $ 4,535.00 --- -®®®-I® --®-----® $ 1,822.00® S 1,822.00 EiMiZEMIRM ®-®®-----I® 5 1,70600® S 1,706.00 ®®-®-----I® 5 2,40200® S 2,402.00 0--®-----I® $ 2,41600® S 2,416.00 0--------INZIE=I® 5 1,392.00 IEMMZI®S2=1 0--®®---- ®��®-----I® $ 7,684.00® $ 7,684.00 ©-©----- $ 2,054.00 ® $ 2,054.00 ®®-®----- EMEI© Prc•arc and facilitate•ublie mcctin. ® $ 5,648.00 IZIM 5 5,648.00 - 1 ®®----I® 5 11,26400® S 11,264.00 -- -----I r 5 25,18000® S 25,180.00 Re.ro.ra•hits Re•ort Production Presentation Materials --------- 1:i ® $ 500.00 $ 500.00 ® I ©--0----®® 5 1,01300 ® 5 1013.00 36 12 182 92 4 16 16 6 590 $ 80,279.00 5 2,271.90 $ 82,550.90 City of Spokane Valley CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 26, 2011 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Ordinance Approving Ballot Measure — Sprague/Appleway Two-way GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: July 12, 2011, Council approved a motion to authorize the City Manager to prepare an ordinance and resolution for Council consideration to place the one-way versus two-way Sprague/Appleway issue on the November 8, 2011 ballot; and agreed to move forward with part two of the traffic study relating to potential conversion of Sprague and Appleway from one-way to two-way traffic between Dishman/Argonne and University Roads, with anticipated traffic impacts. BACKGROUND: The City Council requested on July 12, 2011 that staff develop the second half of the traffic study for converting Sprague Avenue and Appleway Boulevard from one-way to two-way between Dishman/Argonne Roads and University Road. This second half of the study would focus on a more refined and detailed analysis than what was provided to the Council by HDR Consulting on July 12. The Council also requested that staff provide a proposed ordinance for setting a ballot measure that establishes a public vote on conversion of Sprague and Appleway back to two-way between Dishman/Argonne Roads and University Road. Staff has worked with City bond counsel, Orrick, Herrington & Sutcliffe, LLP, to draft an appropriate ordinance. The proposed election date would be November 8, 2011. The amount of the bonds proposed to finance the improvements is currently estimated at $6,400,000, which would pay for conversion to two-way, road, drainage, sidewalk, bike and pedestrian and landscaping improvements. The cost may increase based on modifications identified in the second half of the traffic study. This information will be available on August 15, 2011. The first reading of the proposed ordinance is scheduled for the August 9, 2011 Council Meeting. The second reading is scheduled for a Special Meeting on August 15, 2011. OPTIONS: Discuss the draft ordinance and propose revisions as per council discretion. RECOMMENDED ACTION OR MOTION: Consensus on ordinance/ballot language. BUDGET/FINANCIAL IMPACTS: Estimated $85,000 for traffic study; estimated $25,000 to put on ballot; estimated $6,400,000 for improvements approved by voters. STAFF CONTACT: Cary Driskell, City Attorney; Neil Kersten, Public Works Director; Mike Jackson, City Manager ATTACHMENTS: Draft Ordinance setting ballot measure for November 8, 2011 OHS DRAFT DISTRIBUTED: 07/18/11 CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 11- AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON PROVIDING FOR THE SUBMISSION OF A BALLOT PROPOSITION TO THE QUALIFIED ELECTORS OF THE CITY FOR THE PURPOSE OF INCURRING UNLIMITED TAX GENERAL OBLIGATION BONDED INDEBTEDNESS, IN ONE OR MORE SERIES, IN AN AGGREGATE PRINCIPAL AMOUNT NOT EXCEEDING $*** FOR THE PURPOSE OF PROVIDING FUNDS TO CONSTRUCT IMPROVEMENTS FROM UNIVERSITY ROAD TO ARGONNE ROAD NECESSARY TO CHANGE PORTIONS OF SPRAGUE AVENUE AND APPLEWAY BOULEVARD FROM ONE-WAY STREETS TO TWO-WAY STREETS; TO MAKE STREET, STORMWATER AND LANDSCAPING IMPROVEMENTS, AND ENHANCE BICYCLE AND PEDESTRIAN ACCESS, AND FOR OTHER RELATED IMPROVEMENTS; FOR ECONOMIC DEVELOPMENT AND COMMUNITY ENHANCEMENT; AND PROVIDING FOR OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley, Washington (the "City"), consistent with its Comprehensive Plan and the Growth Management Act, proposes to undertake the construction of improvements necessary to change portions of Sprague Avenue and Appleway Boulevard from one-way streets to two-way streets and to finance all costs related thereto including,but not limited to,repaving, signalization,striping,curbing,signage installation,enhanced bicycle and pedestrian access,stormwater facilities,landscaping;necessary architectural,engineering and other consulting services,inspection and testing,administrative and relocation expenses,on and off-site utilities and other related improvements and costs(collectively,the"Improvements")for the purpose of promoting economic development and community enhancement; and WHEREAS,to provide all or a part of the funds sufficient to make the Improvements and pay costs of issuance,it is deemed necessary and advisable that the City issue and sell unlimited tax general obligation bonds, in one or more series, in an aggregate principal amount not to exceed $*** (the "Bonds"); and WHEREAS, the Constitution and laws of the State of Washington require that an election be called for the submission of a proposition to the qualified voters within the City prior to incurring unlimited tax general obligation bonded indebtedness; and WHEREAS, the City will notify the Auditor of Spokane County,Washington, in compliance with RCW 29A.04.330, as amended, of its intention to hold a special election on Tuesday,November 8, 2011 to submit the proposition of the issuance of unlimited tax general obligation bonds to the qualified electors of the City for their ratification or rejection; and Ordinance No. —Page 1 OHS DRAFT DISTRIBUTED: 07/18/11 WHEREAS,the City anticipates incurring expenditures(the"Expenditures")to finance the costs of the Improvements prior to the issuance of the Bonds and wishes to declare its official intent to reimburse itself for any Expenditures it may make from its general funds on the Improvements from the proceeds of the Bonds or other debt obligations, the interest on which shall be excluded from gross income under Section 103 of the Internal Revenue Code of 1986, as amended (the "Code"). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SPOKANE VALLEY DO ORDAIN as follows: Section 1. The City Council (the "Council") hereby determines that the best interests of the residents and property owners of the City require the City to carry out the plans hereinafter provided at the time or times and in the order deemed most necessary and advisable by the Council. Section 2. The City shall undertake the Improvements necessary to change portions of Sprague Avenue and Appleway Boulevard from one-way streets to two-way streets,more specifically described as follows: (a) Sprague Avenue will be converted from a one-way street to a two-way street from Argonne Road eastward to University Road; and (b) Appleway Boulevard will be converted from a one-way street to a two-way street from Argonne Road/Dishman Mica Road eastward to University Road. The costs related to the Improvements including, but not limited to, paving, signalization, striping, curbing, signage installation, enhanced bicycle and pedestrian access, stormwater facilities, landscaping,necessary architectural,engineering and other consulting services,inspection and testing, administrative and relocation expenses, on and off-site utilities and other related improvements and costs shall be deemed a part of the costs of the Improvements for the purpose of economic development and community enhancement. If available funds are sufficient from the proceeds of the Bonds authorized for the above purposes,and state or local circumstances require,the City shall use such funds to pay the principal of or interest on the Bonds, as the Council may determine. The City shall determine the application of available moneys so as to accomplish, as nearly as may be possible,all of the Improvements. The City shall determine the exact extent and specifications for the construction of structures or other improvements. If the Council shall determine that it has become impractical to accomplish any portion of the Improvements by reason of state or local circumstances, including changed conditions, incompatible Ordinance No. —Page 2 OHS DRAFT DISTRIBUTED: 07/18/11 development, or costs substantially in excess of those estimated, the City shall not be required to accomplish such portions of the Improvements and may apply the Bond proceeds or any portion thereof, to the payment of principal of or interest on the Bonds, as the Council may determine. In the event that the proceeds of sales of the Bonds, plus any other moneys of the City legally available, are insufficient to accomplish all of the Improvements,the City shall use the available funds for paying the cost of those portions of the Improvements for which the Bonds were approved that are deemed by the Council as most necessary and in the best interests of the City. Section 3. For the purpose of providing all or a part of the funds necessary to pay the cost of the Improvements described in Section 2 above and/or to reimburse the City for such costs to the extent that City funds have been used for such purposes,together with incidental costs and costs related to the sale and issuance of the Bonds,the City shall issue and sell its unlimited tax general obligation bonds in the principal amount of not to exceed$***. The balance of the cost of the Improvements shall be paid out of any money which the City now has or may later have on hand which are legally available for such purposes. None of the Bond proceeds shall be used for any purpose other than a capital purpose relating to the Improvements. The Bonds shall be issued in an amount not exceeding the amount approved by the qualified electors of the City as required by the Constitution and laws of the State of Washington or exceeding the amount permitted by the Constitution and laws of the State of Washington. Section 4. The Bonds shall be sold in such amounts and at such time or times as deemed necessary and advisable by the Council and as permitted by law,shall bear interest at a rate or rates not to exceed the maximum rate permitted by law at the time the Bonds are sold, and shall mature in such amounts and at such times within a maximum term of not to exceed 20 years from dated of issue,but may mature at an earlier date or dates,as authorized by this Council and as provided by law. The Bonds shall be an unlimited tax general obligation of the City and, unless paid from other sources, both principal thereof and interest thereon shall be payable out of annual tax levies to be made upon all of the taxable property within the City without limitation as to rate or amount and in excess of any constitutional or statutory tax limitations. The exact date,form,terms and maturities of the Bonds shall be hereafter determined by the Council. After voter approval of the Bonds and in anticipation of the issuance of the Bonds,the City may issue short-term obligations as authorized and provided by chapter 39.50 RCW. The proceeds of the Bonds may be used to redeem and retire the short-term obligations or to reimburse the City for expenditures previously made for the Improvements. Section 5. It is hereby found and declared that submission to the qualified electors of the City of the proposition of whether the City shall issue the Bonds at a special election to be held Tuesday, November 8, 2011 is in the best interest of the City. The Spokane County Auditor as ex officio supervisor of elections in Spokane County, Washington is hereby requested to call and conduct the special election to be held within the City on said date and to submit to the qualified electors of the City the proposition set forth below. The Clerk of the City is hereby authorized and directed to certify the proposition to the Spokane County Auditor in the following form: Ordinance No. —Page 3 OHS DRAFT DISTRIBUTED: 07/18/11 PROPOSITION NO. 1 CITY OF SPOKANE VALLEY GENERAL OBLIGATION BONDS FOR STREET IMPROVEMENTS CITY COUNCIL ORDINANCE NO. AUTHORIZES A PROPOSITION TO ISSUE UP TO $*** GENERAL OBLIGATION BONDS TO FINANCE CONVERSION OF SPRAGUE AND APPLEWAY TO TWO-WAY STREETS BETWEEN ARGONNE/DISHMAN AND UNIVERSITY ROAD; TO MAKE STREET, STORMWATER AND LANDSCAPING IMPROVEMENTS, ENHANCE BICYCLE AND PEDESTRIAN ACCESS AND FOR OTHER RELATED IMPROVEMENTS FOR ECONOMIC DEVELOPMENT AND COMMUNITY ENHANCEMENT; AND TO LEVY EXCESS PROPERTY TAXES ANNUALLY TO REPAY THE BONDS WITHIN A MAXIMUM TERM OF 20 YEARS. SHOULD THIS PROPOSITION BE: APPROVED? ❑ REJECTED? ❑ The City Clerk or designee is hereby authorized to deliver a certified copy of this Ordinance to the Spokane County Auditor at least 84 days prior to the special election date. Section 6. The election will be conducted pursuant to the voting procedures applicable to Spokane County and shall be administered by the Spokane County Auditor, as ex officio Supervisor of Elections for the City. Section 7. If one or more provisions of this Ordinance shall be declared by any court of competent jurisdiction to be contrary to law, then such provision shall be null and void, and shall be deemed separable from the remaining provisions of this Ordinance, and shall in no way affect the validity of the other provisions of this Ordinance. Section 8. The City hereby declares its official intent to reimburse itself with the proceeds of the Bonds for any of the Expenditures incurred by it prior to the issuance of the Bonds. Section 9. The City's Bond Counsel,Orrick,Herrington&Sutcliffe LLP,is appointed as Bond Counsel for the Bonds. Ordinance No. —Page 4 OHS DRAFT DISTRIBUTED: 07/18/11 APPROVED by the City Council of the City of Spokane Valley, Washington, at a special meeting thereof held the 15th day of August, 2011, after first reading of this Ordinance on August 9, 2011. CITY OF SPOKANE VALLEY,WASHINGTON By: Thomas E. Towey,Mayor ATTEST By: Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance No. —Page 5 OHS DRAFT DISTRIBUTED: 07/18/11 CERTIFICATE I, the undersigned, City Clerk of the City of Spokane Valley, Washington (the "City"), and keeper of the records of the City Council (the"Council"), DO HEREBY CERTIFY: 1. That the attached Ordinance is a true and correct copy of Ordinance No. of the City (the "Ordinance"), duly approved at a special meeting of the Council held on the 15'' day of August, 2011. 2. That the meeting was duly convened and held in all respects in accordance with law,and to the extent required by law,due and proper notice of such meeting was given;that a legal quorum was present throughout the meeting and a legally sufficient number of members of the Council voted in the proper manner for the passage of the Ordinance;that all other requirements and proceedings incident to the proper passage of the Ordinance have been duly fulfilled,carried out and otherwise observed; and that I am authorized to execute this Certificate. IN WITNESS WHEREOF, I have hereunto set my hand this 15th day of August, 2011. By: City Clerk OHS DRAFT DISTRIBUTED: 07/18/11 OFFICIAL BALLOT CITY OF SPOKANE VALLEY,WASHINGTON NOVEMBER 8, 2011 INSTRUCTIONS TO VOTERS: To vote in favor of the following proposition,place a cross(X)in the square opposite the word"APPROVED;"to vote against the following proposition,place a cross(X)in the square opposite the word"REJECTED." PROPOSITION NO. 1 CITY OF SPOKANE VALLEY GENERAL OBLIGATION BONDS FOR STREET IMPROVEMENTS CITY COUNCIL ORDINANCE NO. AUTHORIZES A PROPOSITION TO ISSUE UP TO $*** GENERAL OBLIGATION BONDS TO FINANCE CONVERSION OF SPRAGUE AND APPLEWAY TO TWO-WAY STREETS BETWEEN ARGONNE/DISHMAN AND UNIVERSITY ROAD; TO MAKE STREET, STORMWATER AND LANDSCAPING IMPROVEMENTS, ENHANCE BICYCLE AND PEDESTRIAN ACCESS AND FOR OTHER RELATED IMPROVEMENTS FOR ECONOMIC DEVELOPMENT AND COMMUNITY ENHANCEMENT; AND TO LEVY EXCESS PROPERTY TAXES ANNUALLY TO REPAY THE BONDS WITHIN A MAXIMUM TERM OF 20 YEARS. SHOULD THIS PROPOSITION BE: APPROVED? ❑ REJECTED? ❑ OHS DRAFT DISTRIBUTED: 07/18/11 OFFICE OF THE SPOKANE COUNTY AUDITOR WHEREAS,the undersigned as the duly elected,qualified and acting Spokane County Auditor, has jurisdiction of and is required by law to conduct all special elections for cities within the County; and WHEREAS, the City of Spokane Valley, Washington (the "City") lies entirely within the boundaries of the County; and WHEREAS,the City Council of the City by Ordinance adopted Ordinance No. a certified copy of which has been delivered to the undersigned,has found that the best interests of the City require the holding of a special election on November 8, 2011; and WHEREAS, the City by Ordinance No. has authorized and directed the undersigned to assume jurisdiction of and conduct the special election within Spokane County; NOW, THEREFORE, it is hereby authorized and ordered as follows: The undersigned hereby assumes jurisdiction within Spokane County of the above-mentioned special election of the City of Spokane Valley,Washington, authorized and ordered by Ordinance No. of its City Council adopted August 15,2011 and will conduct the special election to be held on November 8, 2011. DATED at Spokane,Washington, this day of , 2011. Spokane County Auditor Spokane County,Washington OHS DRAFT DISTRIBUTED: 07/18/11 NOTICE CITY OF SPOKANE VALLEY,WASHINGTON NOVEMBER 8, 2011 NOTICE IS HEREBY GIVEN that on November 8,2011 a special election will be held in the City of Spokane Valley,Washington(the"City")for the submission to the qualified electors of the City of the following proposition: PROPOSITION NO. 1 CITY OF SPOKANE VALLEY GENERAL OBLIGATION BONDS FOR STREET IMPROVEMENTS CITY COUNCIL ORDINANCE NO. AUTHORIZES A PROPOSITION TO ISSUE UP TO $*** GENERAL OBLIGATION BONDS TO FINANCE CONVERSION OF SPRAGUE AND APPLEWAY TO TWO-WAY STREETS BETWEEN ARGONNE/DISHMAN AND UNIVERSITY ROAD; TO MAKE STREET, STORMWATER AND LANDSCAPING IMPROVEMENTS, ENHANCE BICYCLE AND PEDESTRIAN ACCESS AND FOR OTHER RELATED IMPROVEMENTS FOR ECONOMIC DEVELOPMENT AND COMMUNITY ENHANCEMENT; AND TO LEVY EXCESS PROPERTY TAXES ANNUALLY TO REPAY THE BONDS WITHIN A MAXIMUM TERM OF 20 YEARS. SHOULD THIS PROPOSITION BE: APPROVED? ❑ REJECTED? ❑ This election shall be conducted by mail-in ballot,with ballots mailed to the qualified electors of the City. Ballots will be mailed out to qualified electors on or about ,2011 and must be post-marked on or before , 2011 to be counted. Spokane County Auditor Spokane County,Washington OHS WEST:261230138.2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 26th, 2011 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: 1-90 Signage Analysis GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: Discussion on 6/29/10 BACKGROUND: A request was made at the 4/13/2010 City Council meeting for staff to research options for installing business signage at the Sprague Avenue eastbound exit from 1-90. Staff provided information on 6/29/10 regarding the different options, and was then directed to estimate more detailed costs for specific changes. Existing 1-90 Signage The current signage for Exit 285 says Sprague Ave. While this is appropriate for the WB direction, the EB direction actually connects to Appleway Ave. The EB signage should have been updated when the couplet was constructed. The two EB signs are shown below. ffrinfliNEMO • _ Y E 4t f'ATer . L,'"•+^ r. Eastbound I-90 @ Chronicle Eastbound I-90 @ Howe WSDOT Plans for 1-90 Signage The signage for the Sprague Avenue interchange is not expected to be updated by WSDOT prior to the construction of the North Spokane Corridor connections to 1-90. This is likely 20 years or more away. Ideas for City-Funded Signage Improvements There are three options that the City could consider. 1. Change EB Exit 285 from "Sprague Ave"to "Appleway Blvd"- Change the two EB Sprague Avenue exit signs to say Appleway Blvd. The existing signs could be switched from Sprague to Appleway for around $10,000 each. Based on a preliminary analysis by WSDOT, it appears that the sign has sufficient width to switch names. This may raise awareness of the location of the Appleway corridor and help businesses that have "Appleway" integrated into their name. 2. Add "Appleway Blvd"to EB Exit 285 signage - Change the EB Exit 285 signs to include both Sprague Avenue and Appleway Blvd. Inclusion of both street names would require larger signs and replacement of the cantilever sign supports, costing between $60,000- $100,000 per sign. This may be the most beneficial option to drivers and businesses. 3. Apply for a Sprague Ave. Business Route— Sprague Avenue was signed as an 1-90 Business Route from the 1960's through the 1980's. It is not known why the designation was removed. Use of businesses routes has been declining in recent years and may not be appropriate for the Sprague corridor due to its length and because Spokane Valley has several business areas. Proposals for business routes must be approved by the American Association of State Highway Officials, the Federal Highway Administration and WSDOT headquarters and could take a year or more for approval. It is likely that the City would be asked to pay the cost of the signage. The most appropriate route for 1- 90 Business Route designation would be Sprague and Appleway from Exit 285 (Sprague Avenue) to Exit 294 (Appleway-CountryVista) in Liberty Lake. This route would require the approval of Liberty Lake. The addition of business route signage on the cantilever supports would cost between $60,000-$100,000 per sign. Additional signage would be required along Sprague Avenue to mark the route. WSDOT may require removal of existing Motorist Information Signs with the installation of the Business Route. OPTIONS: Please let us know if you have questions or would like additional information. RECOMMENDED ACTION OR MOTION: None. BUDGET/FINANCIAL IMPACTS: None. STAFF CONTACT: Neil Kersten, Public Works Director; Inga Note, Senior Traffic Engineer ATTACHMENTS: RCA from 6/29/10 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 29, 2010 City Manager Sign-off: Item: Check all that apply: ❑consent ❑old business ❑ new business ❑ public hearing information ❑admin. report ❑ pending legislation AGENDA ITEM TITLE: Council request for signing analysis GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: None BACKGROUND: A request was made at the 4/13/2010 City Council meeting for staff to research options for installing business signage at the Sprague Avenue eastbound exit from 1-90. Jurisdiction over 1-90 Signage All signage on 1-90 is under the authority of the Washington Department of Transportation (WSDOT) and is governed by regulations set forth in the Manual on Uniform Traffic Control Devices (MUTCD), the Revised Code of Washington, and the WSDOT Traffic Manual. City staff worked with WSDOT's Eastern Region Traffic Office to prepare this document. Overview of Guide Signage Guide signs provide information about route designations, distances and directions to destinations, motorist services, and other geographical, recreational, or cultural points of interest. Guide sign backgrounds can be blue, green, or brown. Pursuant to the Manual on Uniform Traffic Control Devices (MUTCD) sign messages that provide advertising or commercial information are not allowed. The MUTCD states that "Traffic control devices or their supports shall not bear any advertising message or any other message that is not related to traffic control". The WSDOT Traffic Manual also states that guide signs on freeways must be spaced at least 800 feet apart. Limiting the number and spacing of guide signs allows the driver adequate time to read and respond to the messages. Existing 1-90 Signage In addition to the exit name signs, Spokane Valley has the following signs on 1-90. • Eastbound near Havana "Entering City of Spokane Valley" • Westbound approaching Barker "Entering City of Spokane Valley" • "Spokane Valley Mall Next Exit" • "Spokane Industrial Park Next Exit" • "Spokane Valley Heritage Museum Next Exit" • "Spokane County Fair and Expo Center Next Exit" • Blue Motorist Service signs with restaurants, gas stations, lodging, camping, RV park, hospital, and visitor information listed on the approaches to Spokane Valley interchanges. Priority of Guide Sign Installation The two categories of guide signs recognized by WSDOT are Primary and Supplemental. Primary Guide signs provide guidance to destinations served by upcoming exits or intersections such as "EXIT 286 Broadway Ave" or"Millwood NEXT EXIT". Examples of the supplemental guide signs would be those posted for the Spokane Valley Heritage Museum or the Spokane Industrial Park. Primary guide signs will always be prioritized above supplemental guide signs. Some supplemental guide signs such as state parks within 15 miles of interstate highways and regional shopping centers meeting specific criteria will take precedence over other types of supplemental signage per RCW 47.36.290 and RCW 47.36.270. The table below shows other guide signs that may be allowed if specific conditions are met and space allows. In general with a few exceptions, the state does not provide signage to ventures operated by private entities for profit, and other areas or ventures not of genera! interest to the traveling public are not permitted on state highways. Allowable Supplemental Guide Signs* Allowable with conditions Typically not allowed State Parks TV radio Stations Regional Shopping Centers (500,000+ sq. ft.) Theaters Airports Cemeteries Amtrak station Libraries Ferries Churches Park and Ride lots Subdivisions Natural/Cultural/Historic Attractions County facilities Scenic Byways Courthouses Event Venues (annual attendance 300,000+) Vehicle Emissions Testing National Parks Highway Buildings Recreational Areas Jails/Prisons Colleges/Universities Civil Defense Facilities US Forest Service facilities Mental Facilities Business Routes Research Facilities Ports/Port Districts Sanitariums Industrial Parks (500,000+ sq. ft.) Nursing Homes/Retirement Facilities City Center Tree Nurseries/Arboretums *This list was compiled from the text of the VVSDOT Traffic Manual. It does not include all allowable signs. Analysis of Signs Proposed The following signs were suggested as options for staff to explore. They have been evaluated against the criteria in the WSDOT Traffic Manual Section 2.40 (see attachment). "Business District" — This message is not listed as an allowable sign in the WSDOT Traffic Manual. "Auto Row"—This message is not listed as an allowable sign in the WSDOT Traffic Manual. "University City"—Would not be allowed as the shopping center would not meet the criteria outlined in RCW 47.36.370 (see attachment). There are several criteria that must be met, which include being no more than 1 mile from the state highway, having three or more major department stores, having 500,000 sq. ft. of leasable retail space, and attracting 9,000 daily trips to the center. Other Signing Options There are three other options that may be suitable for this corridor. 1. Business Route—A business route can direct motorists to alternate routes passing through the business portion of a city or through districts of continuous business development. The routes were developed as construction of the interstate bypassed many businesses. Sprague Avenue was signed as an 1-90 Business Route from the 1960's through the 1980's. It is not known why the designation was removed. Use of businesses routes has been declining in recent years and may not be appropriate for the Sprague corridor due to its length and because Spokane Valley has several business areas. Proposals for business routes must be approved by the American Association of State Highway Officials, the Federal Highway Administration and WSDOT headquarters. It is likely that the City would be asked to pay part of the cost of the signage. The most appropriate route for 1-90 Business Route designation would be Sprague and Appleway from Exit 285 (Sprague Avenue) to Exit 294 (Appleway-CountryVista) in Liberty Lake. 2. City Center—WSDOT has historically provided "City Center" signs for the purpose of directing motorists to local government buildings (i.e. City Hall, Courthouse, etc.). This requires a description of where the city center exists within the corporate limits and also verification that representatives of local government and area chamber of commerce agree on the location of the city center. 3. Sprague Exit- Change Sprague Avenue exit signs to include both Sprague Avenue and Appleway Avenue. This may help to raise awareness of the location of the Appleway corridor and help businesses that have "Appleway" integrated into their name. Updating of freeway signage is typically included in larger paving projects, and in that case would be funded by WSDOT. But since they are currently not planning any work on that part of 1-90, any desire to change the signage in the near term would need to be paid for by the City. The existing signs could be switched from Sprague to Appleway for around $10,000. Inclusion of both street names would require larger signs and replacement of several cantilever sign supports, which would be much more costly. OPTIONS: Please let us know if you have questions or would like additional information. RECOMMENDED ACTION OR MOTION: None. BUDGET/FINANCIAL IMPACTS: None. STAFF CONTACT: Neil Kersten, Public Works Director; lnga Note, Senior Traffic Engineer ATTACHMENTS: Applicable RCWs and WACs RCW 47,36,29 ) State park directional signs. Directional signs for state parks within fifteen miles of an interstate highway shall be erected and maintained on the interstate highway by the department despite the existence of additional directional signs on primary or scenic system highways in closer proximity to such state parks. RCW 47,36 270 Regional shopping center directional signs. Regional shopping center directional signs shall be erected and maintained on state highway right-of- way if they meet each of the following criteria: (1) There shall be at least five hundred thousand square feet of retail floor space available for lease at the regional shopping center; (2) The regional shopping center shall contain at least three major department stores that are owned by a national or regional retail chain organization; (3) The shopping center shall be located within one mile of the roadway; (4) The center shall generate at least nine thousand daily one-way vehicle trips to the center; (5) There is sufficient space available for installation of the directional sign as specified in the Manual On Uniform Traffic Control Devices; (6) Supplemental follow-through directional signing is required at key decision points to direct motorists to the shopping center if it is not clearly visible from the point of exit from the main traveled way. The department shall collect from the regional shopping center a reasonable fee based upon the cost of erection and maintenance of the directional sign. WAC 46N-95-140 Signing to regional shopping centers. Pursuant to RCW 47.36.270, a regional shopping center may be signed as a supplemental guide sign destination from state highways in accordance with the applicable sections of MUTCD Part II-D, Guide Signs-Conventional Roads. and MUTCD Part II-E Guide Signs -Freeways and Expressways, and in accordance with subsections (1)through (8) of this section. (1) There shall be at least 500,000 square feet of leasable retail floor space; (2) There shall be at least three major department stores owned by national or regional retail chain organizations; (3) The center shall be located within one highway mile of the state highway; (4) The center shall generate at least 9,000 daily one-way vehicle trips to the center; (5) Sufficient sign space as specified in the MUTCD shall be available for installation; (6) Supplemental follow-through directional signing is required on county roads or city streets at key motorist decision points, if the center is not clearly visible from the point of exit from the state highway. The required supplemental follow-through directional signs shall be installed by the city or county prior to the installation of signs on the state highway; (7) Signing on the state highway to a county road or city street that bears the name of the regional shopping center fulfills the statutory requirements for signing to those centers; (8) The costs of materials and labor for fabricating, installing, and maintaining regional shopping center signs shall be borne by the center. Spokane 061'\Alukft 4,000 Valley 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 • Fax: 509.921.1008 ♦ cityhatt®spokanevalley.org Memorandum To: Mike Jackson, City Manager From: ,wciMark Calhoun, Finance Director Date: July 19, 2011 Re Finance Department Activity Report— June 2011 2011 Audit of 2010 Financial Records and Annual Financial Report The 2011 annual financial report is complete and in a final review stage. We anticipate the State Auditors will be on-site during the first week of August and completed the audit late this fall. 2011 Budget Amendments A few amendments are being prepared for the 2011 budget as adjustments are needed for a number of capital projects. These include the purchase of the street/storm water maintenance facility and potentially some of the capital projects discussed at recent council meetings. Council will review the amendment at the following meetings: October 25 Public hearing November 8 First reading on proposed ordinance amending the 2011 Budget December 13 Second reading on proposed ordinance amending the 2011 Budget 2012 Budget Preparation At the June 14, 2011, Council retreat a preliminary 2012 Budget Worksheet was presented by staff. The worksheet as presented reflected the Finance Committee's direction that 2012 Budgets be held at or below a 1% increase over the 2011 Budget. Work continues on budget development and future opportunities for the Council to review the 2012 Budget include: August 9 Admin report: Estimated 2012 revenues and expenditures August 23 Public hearing on 2012 revenues and expenditures September 6 City Manager's presentation of preliminary 2012 Budget September 27 Public hearing #1 on 2012 Budget October 11 Public hearing #2 on 2012 Budget October 25 First reading on proposed ordinance adopting the 2012 Budget November 8 Second reading on proposed ordinance adopting the 2012 Budget Financial Reports (pages 3-- 10) Reports reflecting a budget to actual comparison of revenues and expenditures at June 30, 2011 are included on pages 3 and 4 with related footnotes on page 5. Noteworthy here is: • Property taxes are paid to the Spokane County Treasurer's Office in two installments - on April 30 and October 31, At this point the County has remitted to the City the first-half taxes and we won't likely receive any further substantial remittances until October. \\SV-FS2\Users\mcalhoun\Finance Activity Reports1201112011 06.docx Page 1 • Sales taxes receipts are expected to be close to the projected budget as the 2011 estimate was reduced based on 2010 experience. Actual sales tax receipts for the first five months of 2011 are similar to receipts in 2010. • Gambling tax receipts are expected to be near budgeted amounts for 2011 with the majority of gambling tax coming from three casinos, each of which is open and operating at this time. • Investment earnings are likely to be Tess than projected in our 2011 budget as interest rates are down dramatically from prior years. The City will explore the option of investing in instruments backed by the federal and/or state government to increase our return. • As of June 30, 2011, the City had a total of $51.6 million in investments including $46.6 million held by the Local Government Investment Pool managed by the WA State Treasurer's Office and $5.0 million in Banner Bank CDs (page 6). • Total sales tax receipts (page 7) received by the City, including general sales taxes, criminal justice sales taxes and public safety sales taxes are $6.7 million or 2.38% greater than for the same 5-month period in 2010. You'll note that receipts for the months of May and June are up significantly over those of the previous year. The increase is likely due to a Department of Revenue tax amnesty program that was in place for the three-month period ending April 30, 2011, in which nearly 8,900 business (state-wide) paid $320.7 million in state and local back taxes. Of the total, $56.8 million is local tax that will be forwarded to counties and cities beginning with the May 2011 sales tax distribution and concluding with the July 2011 distribution. We currently have no way of knowing to what extent our May and June remittances have been influenced by the amnesty distribution as the State has provided no such information. Economic Indicators Page 8 provides a monthly history of general sales tax receipts (not including public safety or criminal justice) beginning with the first remittance received in May 2003. • Compared with the same 5-month period in 2010 our collections have increased by $178,448 or 3.10%. • Tax receipts peaked in 2007 at $17.4 million and dropped off dramatically in the subsequent three years. • Receipts in 2011 are similar to those of 2005/2006. Page 9 provides a monthly history of hotel/motel tax receipts beginning with the first remittance in May 2003, • Compared with the same 5-month period in 2010 our collections have decreased by just $2,866 or 1.98%. • Collections peaked in 2007 and 2008 and dropped off in the subsequent three-years but not as significantly as sales taxes. Page 10 provides a monthly history of real estate excise tax receipts beginning with the first remittance in March 2003. • Compared with the same 5-month period in 2010 our collections have decreased by $21,533 or 8.22%. • Tax receipts peaked in 2007 at nearly $1.3 million, decreased precipitously in 2008 and 2009, and appear to have leveled off in 2010 and 2011. \\SV-FS21Users\mcalhoun\Finance Activity Reports12011\2011 06.docx Page 2 City of Spokane Valley General Fund Budget Variance Report For the Period Ended June 30,2011 Budget June YTD Unrealized Percent 2011 Revenues Revenues Revenue Realized_ General Fund Revenues: Begining Fund Balance $ 24,600,000 - 27,461,703 $ (2,861,703) 111.63% 5 Property Tax 10,875,000 1,106,351 5,704,260 5,170,740 52.45% 4 Sales Tax 16,200,000 1,346,820 6,738,463 9,461,537 41.60% Gambling Tax 425,000 303 152,166 272,834 35.80% 10 Franchise Fees/Business Licenses 1,111,000 7,921 310,908 800,092 27,98% State Shared Revenues 1,665,625 337,552 946,101 719,524 56.80% Planning&Building Fees 1,600,000 122,674 673,837 926,163 42.11% Fines and Forfeitures 1,800,000 111,635 677,090 1,122,910 37.62% Recreation&Centerpiece Fees 555,500 54,686 279,980 275,520 50,40% Miscellaneous 200,000 15,632 65,261 134,739 32.63% Operating Transfers 2,040,000 - - 2,040,000_ 0.00% Total General Fund Revenues: $ 61,072,125 3,103,574 43,009,770 $ 18,062,355 70.42% Budget June YTD Unrealized Percent 2011 Expenditures Expenditures Expenditures Realized General Fund Expenditures: Ending Fund Balance 24,147,039 - - 24,147,039 0.00% 5 Council 324,298 21,782 171,371 152,927 52.84% City Manager 1,055,906 92,106 479,767 576,139 45.44% Public Safety 22,179,880 1,663,400 9,719,397 12,460,483 43.82% Operations&Administrative Svcs 1,810,928 153,959 803,109 1,007,819 44.35% Public Works 892,617 59,881 314,075 578,542 35.19% Planning&Community Dev. 3,229,295 244,405 1,407,870 1,821,425 43.60% Parks&Recreation 2,813,412 98,818 746,208 2,067,204 26.52% General Government 4,618,750 40,846 976,262 3,642,488 21.14% Total General Fund Expenditures: $ 61,072,125 $ 2,375,197 $ 14,618,060 $ 46,454,065 23.94% 7/19/2011 11:53 AM Page 3 City of Spokane Valley Other Funds Budget Variance Report For the Period Ended June 30, 2011 I Budget June YTD Unrealized Percent 2011 Revenues Revenues Revenue Realized Other Funds Revenues: Street Fund $ 7,042,050 $ 398,787 $ 2,061,114 4,980,936 29.27% 7 Trails and Paths 48,000 4 27 47,973 0.06% 3 Hotel/Motel Fund 500,000 33,828 141,833 358,167 28.37% Civic Facilities Replacement 1,629,000 136 853 1,628,147 0.05% 14 Debt Service-LTGO 03 685,000 39,751 193,311 491,689 28.22% Capital Projects Fund 1,013,598 62,465 201,621 811,977 19.89% 3 Special Capital Projects Fund 1,021,069 62,466 200,712 820,357 19.66% 3 Street Capital Projects 8,437,307 60,922 379,082 8,058,225 4.49% 3 Mirabeau Point Project - 3 19 (19) 13 Community Developmt Block Grnts - - - - 0.00% 12 Capital Grants Fund 55,000 - - 55,000 0.00% 3 Barker Bridge Reconstruction - 765 (765) 13 Parks Capital 1,959,036 117 733 1,958,303 0.04% 3 Street Capital Improvements 2011+ 500,000 - - 500,000 0.00% 3 Stormwater Mgmt Fund 3,632,000 208,847 994,036 2,637,964 27.37% 7 Equip. Rental&Replacement 909,000 99 625 908,375 0,07% 7 Risk Management 319,000 2 319,011 (11) 100,00% 13 Reserves: Centerpiece Operating 353,000 38 238 352,762 0.07% 6 Service Level Stabilization 5,464,000 590 3,706 5,460,294 0.07% 6 Winter Weather 505,000 57 359 504,641 0.07% 6 Civic Buildings 4,040,000 634 3,982 4,036,018 p.10% 6 Total Other Funds Revenues: $ 38,112,060 $ 868,746 $ 4,502,029 $ 33,610,031 11.81% Budget June YTD Unrealized Percent 2011 Expenditures Expenditures Expenditures Realized Other Funds Expenditures: Street Fund $ 7,042,050 375,557 1,653,638 $ 5,388,412 23.48% 16 Trails and Paths 48,000 - - 48,000 0.00% 3 Mote#!Motel Fund 500,000 108,822 182,126 317,874 36.43% Civic Facilities Replacement 1,629,000 - 1,629,000 0.00% 14 Debt Service LTGO 03 685,000 - 142,343 542,657 20.78% 15 Capital Projects Fund 1,013,598 19,876 19,876 993,722 1.96% 3 Special Capital Projects Fund 1,021,069 19,876 19,876 1,001,193 1.95% 3 Street Capital Projects 8,437,307 284,980 1,119,567 7,317,740 13.27% 3 Community Developmt Block Grnts - - - 12 Capital Grants Fund 55,000 1,508 18,284 36,716 33.24% 3 Barker Bridge Reconstruction - 3,843 134,353 (134,353) 13 Parks Capital 1,959,036 5,011 133,634 1,825,402 6.82% 3 Street Capital Improvements 2011+ 500,000 - - 500,000 0.00% Stormwater Mgmt Fund 3,632,000 177,058 1,327,509 2,304,491 36.55% 13 Equip. Rental&Replacemnt 909,000 - 909,000 0.00% 8 Risk Management 319,000 - 296,063 22,937 92.81% Reserves: Centerpiece Operating 353,000 - - 353,000 0.00% 9 Service Level Stabilization 5,464,000 - - 5,464,000 0.00% 11 Winter Weather 505,000 - - 505,000 0.00% 11 Civic Facilities Capital 4,040,000 - - 4,040,000 0.00% 3 Total Other Funds Expenditures: $ 38,112,060 $ 996,528 5,047,268 $ 33,064,792 13.24% 7/1912011 11:53 AM Page 4 FOOTNOTES 1 Most costs are typically late in the year. 2 Debt paid twice each year (June and December.) 3 Capital projects often take a number of years to plan, engineer, acquire right of way and construct. 4 Most property tax received in May and November. 5 Estimated 6 Interest earnings. 7 Beg. Bal, included in budget which understates percent realized for current year 8 For replacement of vehicles &computers. 9 Required operating reserve, no expenditures planned for 2011. 10 Quarterly Payment to City. 11 Emergency use only. 12 Fund being phased out. 13 Budget adjustment needed 14 In reserve for replacement of buildings. 15 Accounting adjustment pending 16 Budget includes projected fund balances at 12-31-10, which understates percent realized. 17 Interest rates are down significantly. 18 Shows revenue earned, some will not be collected. 7/19/2011 11:54 AM Page 6 City of Spokane Valley Investment Report For the Month of June 2011 Total LGIP* BB CD 2 BB CD 3 Investments Beginning $ 45,761,469.78 $ 3,022,494.34 $ 2,000,000.00 $ 50,783,964.12 Deposits 1,878,126.99 - - $ 1,878,126.99 Withdrawls (1,000,000.00) (30,112.68) - $ (1,030,112.68) Interest 5,892.25 7,618.34 - $ 13,510.59 Ending $ 46,645,489.02 $ 3,000,000.00 $ 2,000,000.00 $ 51,645,489.02 1 Earnings Balance Current Period. Year to date Budget 001 General Fund $ 29,502,593.65 $ 10,984.32 $ 34,106.69 $ 100,000.00 101 Street Fund 3,438,266.15 392.27 2,222.03 12,000.00 103 Trails&Paths 37,814.26 4.31 27.06 - 105 Hotel/Motel 326,528.85 37.25 196.11 1,000.00 120 CenterPlace Operating Reserve 332,641.38 37.95 238.49 3,000.00 121 Service Level Stabilization Reserve 5,168,713.61 589.70 3,705.85 54,000.00 122 Winter Weather Reserve 501,357.43 57.20 358.79 5,000.00 123 Civic Facilities Replacement 1,191,795.36 135.97 853.42 12,000.00 301 Capital Projects 1,045,049.98 119.23 750.31 15,000.00 302 Special Capital Projects 1,055,264.71 120.40 759.16 15,000.00 304 Mirabeau Point Project 26,401.50 3.01 19.37 - 309 Parks Capital Project 1,023,862.32 116.81 732.82 13,000.00 310 Civic Buildings Capital Projects 5,554,412.55 633.70 3,982.38 40,000.00 402 Stormwater Management 1,553,795.26 177.27 1,398.25 22,000.00 501 Equipment Rental&Replacement 871,922.72 99.48 624.90 9,000.00 502 Risk Management 15,069.29 1.72 10.81 - $ 51,645,489.02 $ 13,510.59 $ 49,986.44 $ 301,000.00 *Local Government Investment Pool Page 6 City of Spokane Valley Sales Tax Receipts Month by Month Comparison Month Percentage Received 2010 2011 Change February 1,693,974.29 1,659,128.77 -2.06% March 1,097,126.08 1,131,012.49 3.09% April 1,160,934.77 1,149,483.10 -0.99% May 1,349,758.63 1,452,018.48 7.58% June 1,252,377.28 1,346,819.73 7.54% 6,554,171.05 6,738,462.57 2.81% July 1,271,607.01 0.00 August 1,442,679.59 0.00 September 1,380,147.05 0.00 October 1,354,001.39 0.00 November 1,452,269.26 0.00 December 1,301,846.34 0.00 January 2011 1,299,191.80 2012 0.00 16,055,913.49 6,738,462.57 Page 7 CITY OF SPOKANE VALLEY,WA Sales Tax Collections- May For the years 2003 through 2011 January February March April May 11SV-FS21Userslmcalhoun\Tax Revenue\2011 sales tax collections 2003 1 2004 1 2005 1 2006 1 2007 1 2008 1 2009 1 2010 1 2011 0 1,145,888 0 962,431 0 909,472 0 1,080,745 519,943 1,263,176 1,367,929 917,747 1,015,573 1,322,070 1,159,647 1,572,609 1,068,743 1,072,330 1,371,030 1,392,111 L6/27/2011 2011 t0 2010 Difference 1,759,531 1,729,680 1,484,350 1,491,059 1,460,548 (30,511) (2.05%) 1,155,947 1,129,765 1,098,575 963,749 990,157 26,408 2/4% 1,196,575 1,219,611 1,068,811 1,018,468 1,015,762 (2,706) (0.27%) 1,479,603 1,423,459 1,134,552 1,184,137 1,284,180 100,043 8.45% 1,353,013 1,243,259 1,098,054 1,102,523 1,187,737 85,214 7/3% Collected to date 519,943 5,361,712 5,782,966 6,476,823 6,944,669 6,745,774 5,884,342 5,759,936 5,938,384 178,448 3.10% June 747,486 1,123,171 1,212,663 1,362,737 1,428,868 1,386,908 1,151,772 1,123,907 0 July 821,741 1,301,359 1,377,753 1,555,124 1,579,586 1,519,846 1,309,401 1,260,873 0 August 1,306,427 1,162,356 1,395,952 1,405,983 1,516,324 1,377,943 1,212,531 1,211,450 0 September 1,390,452 1,160,787 1,372,081 1,487,155 1,546,705 1,364,963 1,227,813 1,191,558 0 October 1,172,591 1,274,680 1,520,176 1,526,910 1,601,038 1,344,217 1,236,493 1,269,505 0 November 963,163 1,091,721 1,095,566 1,369,940 1,443,843 1,292,327 1,155,647 1,139,058 0 December 973,505 1,085,827 1,286,191 1,366,281 1,376,434 1,129,050 1,070.245 1,141,012 0 Total Collections 7,895,308 13,561,613 15,043,348 16,550,953 17,437,467 16,161,028 14,248,244 14,097,299 5,938,384 Budget Estimate 9,100,000 11,000,000 12,280,000 16,002,000 17,466,800 17,115,800 17,860,000 14,410,000 14,210,000 Actual over(under)budg (1,204,692) 2,561,613 2,763,348 548,953 (29,333) (954,772) (3,611,756) (312,701) (8,271,616) Total actual collections as a%of total budget 86.76% 123.29% 122.50% 103.43% 99.83% 94.42% 79.78% 97.83% n/a %change in annual total collected nla 71/7% 10.93% 10.02% 5.36% (7.32%) (11.84%) (1.06%) nla %of budget collected through May 5.71% 48.74% 47.09% 40.48% 39/6% 39,41% 32.95% 39.97% 41.79% d 6.59% 39.54% 38.44% 39.13% 39.83% 41.74% 41.30% 40.86% nla %of actual total collecte through May Chart Reflecting History of Collections through the Month of May 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 =May Z Eck.,1 3April �-� March ra February is January 2003 2004 2005 2006 2007 2008 2009 1. 2010 2011 Page 8 CITY OF SPOKANE VALLEY,WA Hotel/Motel Tax Receipts- May Actual for the years 2003 through 2011 January February March April May 11SV-FS21Userslrncalhoun\Tax Revenue1105 hotel motel tax 2003 1 2004 2005 1 2006 1 2007 1 2008 1 2009 1 2010 1 2011 0.00 0.00 0.00 0.00 11,527.32 16,993.58 18,161.04 18,182.01 26,897.82 16,440.37 20,691.03 19,976.81 22,828.15 29,748.41 29,017.66 20,653.49 20,946.09 24,308.48 34,371.82 32,522.06 25,137.92 25,310.66 29,190.35 37,950.53 31,371.01 28,946,96 24,623.06 27,509.99 40,406.02 36,828.53 23,280.21 23,283.95 25,272.02 36,253.63 32,588_80 22,706.96 23,416.94 24,232.35 39,463.49 34,683.32 22,212.21 22,792.14 24,611.28 38,230.49 33,790.69 6/29/2011 2011 to 2010 Difference (495) (2.18%) (625) (2.67%) 379 t56% (1,233) (3.12%) (893) (2.57%) Collected to date 11,527.32 96,674.82 122,262.06 132,801.94 148,960.47 158,314.56 140,678.61 144,503.06 141,636.81 (2,866) (1.98%) June 32,512.11 53,284.01 35,330.35 34,256.71 36,267.07 46,659.88 40,414.59 39,935.36 0.00 July 38,580.48 42,120.26 43,841.82 49,744.62 56,281.99 50,421.37 43,950.26 47,385.18 0.00 August 54,974.74 43,649.84 46,852.10 45,916.16 51,120.70 50,818.35 50,146.56 54,922.99 0.00 September 30,718.23 39,390.66 46,746.18 50,126.53 57,260.34 60,711.89 50,817.62 59,418.96 0.00 October 36,960.11 33,004.62 34,966.85 38,674.17 43,969.74 38,290.46 36,784.36 41,272.35 0.00 November 23,044.56 32,176.61 26,089.36 36,417.11 36,340.64 35,582.59 34,054.79 34,329.78 0.00 December 28,825.30 23,142.70 31,740.18 29,147.15 31,377.41 26,290.11 27,131.43 26,776.84 0.00 Total Collections 257,142.85 363,443.52 387,828.90 417,084.39 461,578.36 467,089.21 423,978.22 448,544.52 141,636.81 Budget Estimate 419,000.00 380,000.00 436,827.00 350,000.00 400,000.00 400,000.00 512,000.00 380,000.00 480,000.00 Actual over(under)budg (161,857.15) (16,556.48) (48,998.10) 67,084.39 61,578.36 67,089.21 (88,021.78) 68,544.52 (338,363.19) Total actual collections as a%of total budget 61.37% 95.64% 88.78% 119.17% 115.39% 116.77% 82.81% 118.04% n/a %change in annual total collected n/a 41.34% 6.71% 7.54% 10.67% 1.19% (9.23%) 5.79% n/a %of budget collected through May 2.75% 2544% 27.99% 37.94% 37.24% 39.58% 27.48% 38.03% 29.51% of actual total collected through May 4.48% 26.60% 31.52% 31.84% 32.27% 33.89% 33.18% 32.22% n/a Chart Reflecting History of Collections through the Month of May 180,000.00 160,000.00 140,000.00 120,000.00 100,000.00 80,000.00 60,000.00 40,000.00 20,000.00 0.00 2003 2004 2005 2006 2007 2008 2009 2010 2011 May =April 7.March •February ■January Page 9 CITY OF SPOKANE VALLEY,WA Fund 301 -Capital Projects Fund 1st 114%REET Collections through- June 11SV-FS21Users\mcarhoun\Tax Revenue1301 and 302 REET 1 2003 1 2004 L 2005 1 2006 1 2007 1 2008 1 2009 [ 2010 1 2011 January 0.00 February 0.00 March 0.00 April 56,360.53 May 68,491.02 June 79,961.99 Collected to date 59,693.53 41,897.89 97,560.97 72,083.61 77,544.58 88,851.03 73,909.78 64,041.18 99,006.55 96,006.22 120,382.78 142,134.34 116,447.08 86,077.36 91,032.86 86,898.31 153,435.83 113,263.32 114,448.38 64,959.90 131,917.30 105,893.54 111,338.59 128,738.53 72,981.74 79,751.67 66,214.80 64,183.35 79,253.22 82,385.74 27,640.63 22,590.27 36,653.43 40,577.91 38,731.79 52,510.49 29,943.54 32,060.81 43,102.20 49,753.60 54,595.26 52,840.14 31,852.33 18,221.68 47,692.70 39,840.70 62,345.80 40,789.67 7/11/2011 2011 to 2010 Difference %a 1,909 6.37% (13,839) (43.17%) 4,591 10.65% (9,913) (19.92%) 7.751 14.20% (12,050) (22.81%) 204,813.54 437,631.61 595,480.85 647,154.76 657,296.24 444,770.52 218,704.52 262,295.55 240,742.88 (21.553) (8.22%) July 78,318.33 98,523.22 104,675.27 1,052.15 161,972.74 108,971.49 61,265.18 40,395.07 0.00 August 99,253.24 85,760.54 129,315.75 225,850.03 104,019.94 66,454.64 57,914.84 36,315.14 0.00 September 95,466.38 88,001.22 107,369.47 94,033.12 76,518.60 65,620.18 46,931.09 37,906.05 0.00 October 77,621.99 99,842.91 122,295.16 105,545.60 103,221.46 177,827.80 56,980.26 41,366.99 0.00 November 57,527.21 75,609.51 95,482.36 69,989.55 95,902.77 73,937.50 66,440.75 36,010.62 0.00 December 55,894.33 86,751.28 79,690.70 80,642.61 89,783.89 48,043.00 35,682.80 30,435.67 0.00 Total distributed by Spokane County 668,895.02 972,120.29 1,234,309.56 1,224,267.82 1,288,715.64 985,625.13 543,919.44 484,725.09 240,742.88 Budget estimate 563,556.00 840,000.00 2,099,904.00 1,000,000.00 1.000,000.00 1,000,000.00 1,000.000.00 380,000.00 400,000.00 Actual over(under)budget 105,339.02 132,120.29 (865,594.44) 224,267.82 288,715.64 (14,374.87) (456,080.56) 104,725.09 (159,257.12) Total actual collections as a%of total budget 118.69% 115.73% 58.78% 122.43% 128.87% 98.56% 54.39% 127.56% n/a n/a 45.33% 26.97% (0.81%) 5.26% (23.52%) (44.81%) (10.88%) n/a %change in annual total collected %of budget collected through June %of actual total collected through June 36.34% 52.10% 28.36% 64.72% 65.73% 44.48% 21.87% 69.03% 60.19% 30.62% 45.02% 48.24% 52.86% 51.00% 45.13% 40.21% 54.11% n/a Chart Reflecting History of Collections through the Month of June 700,000.00 600,000.00 500,000.00 400,000.00 300,000.00 200,000.00 100,000.00 0.00 11 2003 2004 2005 2006 2007 2008 2009 2010 2011 June s May •April March •February •January Page 10 DRAFT ADVANCE AGENDA For Planning Discussion Purposes Only as of July 20,2011; 4:30 p.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk,by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings August 2,2011, Study Session Format Confirmed no meeting: (National Night Out) August 9,2011,Formal Meeting Format,6:00 p.m. [due date Tues,Aug 1] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Second Reading Proposed Ordinance CPA 02-11-Karen Kendall (15 minutes) 3. Second Reading Proposed Ordinance,Zoning Map for CPA 02-11 (St.John Vianney—K.Kendall(5 minutes) 4.First Reading Proposed Ordinance,Ballot Issue—Cary Driskell and Mike Jackson (20 minutes) 5.Motion Consideration: Approval of Development Agreement,CPA 02-11 —Karen Kendall(10 minutes) 6.Motion Consideration: Approval of Proposed 2013 TIB Project List—Steve Worley (10 minutes) 7.Admin Report: Revenues&Expenditures for Preliminary 2012 Budget—Mark Calhoun (20 minutes) [*estimated meeting: 85 minutes] August 15,2011, Special Meeting,6:00 p.m.Council chambers [due date Mon,Aug 8] 1.ACTION ITEM: 2nd Reading Ordinance For Ballot Bond issue—Cary Driskell,Mike Jackson(40 minutes) NON-ACTION ITEMS: 2. Spokane Valley Municipal Code 3.35 Contract Authority—Mike Jackson (30 minutes) 3. Signage Regulations—Scott Kuhta (30 minutes) 4.Advance Agenda (5 minutes) [*estimated meeting: 105 minutes] August 16,2011,NO MEETING. (Meeting will be held Monday,August 15th instead.) August 23,2011,Formal Meeting Format,6:00 p.m. [due date Mon,Aug 15] 1. PUBLIC HEARING: 2012 Revenues&Expenditures (15 minutes) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3.Motion Consideration: Set 2012 Budget Hearings for Sept 27 and Oct 11—Mark Calhoun (10 minutes) 4.Admin Report: Review of ordinance that levies 2012 property tax—Mark Calhoun (15 minutes) 5.Admin Report: Review Ordinance to Confirm Tax Levy—Mark Calhoun (15 minutes) 6.Admin Report: Traffic School—Morgan Koudelka (30 minutes) 7. Info Only: Dept Reports [*estimated meeting: 90 minutes] August 30,2011, Study Session Format,6:00 p.m. [due date Mon,Aug 22] 1. Library District 20-year Facilities Plan Overview- Doug Stumbough (25 minutes) 2. Outside Agency Presentations(Social Service Agencies) — Mark Calhoun (-60 minutes) 3.Advance Agenda—Mayor Towey (5 minutes) [*estimated meeting: 90 minutes] Wed,August 31,2011,confirmed Joint Council and County Commissioners Meeting,9:00 a.m.—Noon, Spokane County Fairgrounds, Bay 4. Agenda items include: (1) Solid Waste Alliance Interlocal Agreement; (2) Animal Control; (3)Milwaukee right-of-way; (4)Transportation Benefit District;and(5)Jail. September 6,2011, Study Session Format,6:00 p.m. [due date Mon,Aug 29] 1. Outside Agency Presentations(Economic Development Agencies) — Mark Calhoun (-60 minutes) 2. City Manager's Presentation of Preliminary 2012 Budget—Mike Jackson (30 minutes) 3.Advance Agenda—Mayor Towey (5 minutes) [*estimated meeting: 95 minutes] Draft Advance Agenda 7/21/2011 3:40:30 PM Page 1 of 3 September 13,2011,Formal Meeting Format,6:00 p.m. [due date Mon, Sept 5] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) September 20,2011, Study Session Format, 6:00 p.m. [due date Mon, Sept 12] 1.Advance Agenda—Mayor Towey (5 minutes) 2.Fee Resolution Review—Mark Calhoun (15 minutes) [*estimated meeting: minutes] September 27,2011,Formal Meeting Format,6:00 p.m. [due date Mon, Sept 19] 1. Public Hearing: 2012 Budget —Mark Calhoun (10 minutes) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3.Motion Consideration: Allocation of funds to Outside Agencies—Mark Calhoun (30 minutes) 4. Info Only: Dept Reports [*estimated meeting: 45 minutes] October 4,2011, Study Session Format,6:00 p.m. [due date Mon, Sept 26] 1. Bike Pedestrian Master Program—Mike Basinger (90 minutes) 2.Advance Agenda—Mayor Towey (5 minutes) [*estimated meeting: 95 minutes] October 11,2011,Formal Meeting Format,6:00 p.m. [due date Mon,Oct 3] 1. Public Hearing: 2012 Budget —Mark Calhoun (10 minutes) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3.First Reading Proposed Ordinance,2012 budget Property Tax -Mark Calhoun (15 minutes) 4.First Reading Proposed Ordinance 2012 budget,tax confirmation—Mark Calhoun (15 minutes) [*estimated meeting: 45 minutes] October 18,2011, Study Session Format, 6:00 p.m. [due date Mon, Oct 10] 1. CDBG Project Ideas—Scott Kuhta (20 minutes) 2.Budget Amendment,2011 —Mark Calhoun (20 minutes) 3.Advance Agenda—Mayor Towey (5 minutes) [*estimated meeting: 45 minutes] October 25,2011,Formal Meeting Format,6:00 p.m. [due date Mon, Oct 17] 1. PUBLIC HEARING: 2011 Amended Budget—Mark Calhoun (10 minutes) 2. PUBLIC HEARING: CDBG—Scott Kuhta (10 minutes) 3. Second Reading Proposed Ordinance,2012 budget Property Tax—Mark Calhoun (15 minutes) 4. Second Reading Proposed Ordinance 2012 budget,tax confirmation—Mark Calhoun (15 minutes) 5.First Reading Proposed Ordinance Adopting 2012 Budget—Mark Calhoun (15 minutes) 6. Proposed Resolution Amending Fee Resolution for 2012—Mark Calhoun (20 minutes) 7. Info Only: Dept Reports [*estimated meeting: 85 minutes] November 1,2011, Study Session Format, 6:00 p.m. [due date Mon, Oct 24] 1.Advance Agenda—Mayor Towey (5 minutes) [*estimated meeting: minutes] November 8,2011,No meeting (3 councilmembers attending a conference) November 15,2011, Special,Formal Format,6:00 p.m. [due date Mon,Nov 7] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Second Reading Proposed Ordinance Adopting 2012 Budget—Mark Calhoun (15 minutes) 3.First Reading Proposed Ordinance Amending 2011 Budget—Mark Calhoun (10 minutes) 4.Advance Agenda—Mayor Towey (5 minutes) [*estimated meeting: minutes] Draft Advance Agenda 7/21/2011 3:40:30 PM Page 2 of 3 November 22,2011; NO MEETING(Thanksgiving week) November 29,2011, Study Session Format 6:00 p.m. [due date Mon,Nov 21] 1. Info Only: Dept Reports [*estimated meeting: minutes] December 6,2011, Study Session Format, 6:00 p.m. [due date Mon,Nov 28] 1.Advance Agenda—Mayor Towey (5 minutes) [*estimated meeting: minutes] December 13,2011,Formal Meeting Format,6:00 p.m. [due date Mon,Dec 5] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Second Reading Proposed Ordinance Amending 2011 Budget—Mark Calhoun (10 minutes) 3. Committee,Boards,Commission Mayoral Appointments—Mayor Towey (15 minutes) [*estimated meeting: minutes] December 20, 2011,Possible no meeting(Christmas Week) December 27, 2011,Formal Meeting Format,6:00 p.m. [due date Mon,Dec 19]] 1. Info Only: Dept Reports [*estimated meeting: minutes] OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Bidding Contracts(SVMC 3. —bidding exceptions) Centennial Trail Agreement Code Compliance Report—Extreme Cases Commute Trip Reduction Program Renewal East Gateway Monument Structure Governance Manual(resolution)Update Greenacres Trail/Northern Railroad Investment Accounts (includes monthly report) Liberty Lake City Sign Lodging Tax Funding for 2012 (Oct 2011) Milwaukee Right-of-way Mission Ave Design(Mission&Long ped. crossing) Monument(Veterans') Sign Old Mission Ave Trail Access Parking/Paving Options(for driveways,etc.) Pavement Management Program Update Prosecution Services Public Input Process for Capital Projects Sidewalks Site Selector Update Solid Waste Amended Interlocal Speed Limits Sprague Appleway Corridor Environ.Assessment WIRA,Water Protection Commitment,Public Educ. *time for public or council comments not included Draft Advance Agenda 7/21/2011 3:40:30 PM Page 3 of 3 Spokane ValleV� J Operations & Administrative Services 2011 — 2nd Quarter Report Administrative Projects: • 2012 Budget and Business Plan • Council Summer Retreat, June 14, 2011 • Economic Development presentation • Ballot Measure • Justice Assistance Grant application • Spokane Valley Police Department performance measures for the Business Plan • Detention Services Agreement negotiation Human Resources: Recruiting/Employment—Existing Unfilled Positions Recruitment Filled or Recruiting Sr.Planner Filled Recreation Assistant—Host Recruiting Office Assistant I—Parks and Rec Filled Summer Recreation positions Filled Public Works Maintenance Filled Superintendent Community Development Director Recruiting Public Information Intern Filled Finance Intern Recruiting Special Projects: Launched Online Application System Recruited for or assisted in the recruitment of the Community Development Director, City Attorney, and Finance Director Responded to the results of the 2011 Legislative Session Reviewed the City's Worker's Compensation rate classifications Public Information: Key Reporting Areas Key reporting areas: • Media relations • Media contacts: 40 (does not include those that were subsequently referred to another City resource) • Media releases: 41, plus 13 Traffic Alerts, 4 Calendar Requests for a total of 58 • Earned media stories: 58 (does not include all television/radio/web) • Total media stories: 218, plus 121 police activity stories (does not include ads, nor all television/radio/web) • Email distribution list subscribers • Hot Topic Community ENewsletter: 438 • City News media release distribution: 160 • Snow Info Update: 117 • Traffic Alert: 203 • Hot Topic Print Distribution: 20,000 semi-annually OTHER: • Citizen contacts: 88 • Website Updates: 66, (Does not include P10-initiated, and daily/regularly scheduled page/document updates or those by departments with their own posting authority) • Areas of significant focus: • Indiana Ave Extension public info efforts • Indiana/Sullivan public info efforts • Develop and send new mailer to about 9900 addresses in vicinity of project • Media release on community meeting • Add to website • Sullivan Road Bridge • Mailer announcing posting • New webpage with documentation • Media release Web Site Web Site Summary April May June 2nd Quarter 2011 Year to Date Unique User Sessions 8,893 9,773 9,942 28,608 Top Five Pages Viewed Employment 5,223 5,507 5,017 15,747 Parks & Red 797 980 2,514 4,291 Site Search 938 901 1,595 3,434 Planning 678 775 1,296 2,749 Maps/GIS 594 591 877 2,062 1 Top Five "Referrer"Web Sites Spokane County.org 1,427 1,425 1,540 4,392 Municipal Research (MRSC) 191 233 190 614 WMnorthwest.com 47 312 228 587 Countyideas 185 153 147 485 Spokaneroadfix.net 267 102 75 444 Central Reception: Business Registration New & Renewed Business Licenses 1600 1488 1400 IIPPII 1200 1257 1000 800 1st Qtr 600 —M-2nd Qtr 400 464 471 M 200 0 New Renew Tim Call Volume 900 800 700 _ 600 500 400 _ 300 200 100 0 7 CD Council H R Legal Misc Ops/Ad P& R PW Total min •Apr 303 49 37 3 226 72 18 98 806 •May 355 48 21 17 206 69 17 124 857 ❑Jun 271 34 14 4 214 84 31 127 779 Visitor Volume June,266 April,224 May,164 Citizen Service Requests -April—43 May—61 June—63 63 TOTALS III61 43 5 Misc 14 7 1 Code Compliance 1 1 6 Stormwater/erosion 4 1 L7 16 Traffic-various 6 9 16 Signs 19 10 June rEN •May Signals •April Road hazard 2 8 3 Animal Removal 3 7 1 7 Potholes • 8 7 2 Gravel Shouldering 3 3 0 10 20 30 40 50 60 70 Spokane Walley PUBLIC WORKS DEPARTMENT MONTHLY REPORT June 2011 AGREEMENTS FOR SERVICES ADOPTED AND IN OPERATION • Emergency After Hours Call-out— Senske • Engineering Services Support—Agreements with private engineering firms • Landscaping Contract— Spokane ProCare • Litter and Weed Control — Spokane County Geiger Work Crew • Solid Waste - Regional Solid Waste Interlocal • Street Maintenance —2011 Signal, Sign & Striping County Interlocal • Street Sweeping —AAA sweeping • Street and Stormwater Maintenance and Repair contract—Poe Asphalt Paving Inc. • Street Maintenance (Pines & Trent) —WSDOT Interlocal • Vactoring Contract—AAA Sweeping WASTEWATER Status of the process can be monitored at: http://www.spokaneriver.net/ http://www.ecy.wa.gov/programs/wq/tmdl/spokaneriver/dissolved oxygen/status.html http://www.spokanecounty.orq/utilities/WaterReclamation/content.aspx?c=2224 and http://www.spokaneriverpartners.com/ REGIONAL SOLID WASTE SYSTEM Solid Waste Governance Task Force has completed a draft Interlocal Agreement for a Regional Solid Waste Management Alliance Agreement. The County has requested that we respond by October 3rd regarding our intent to join the Alliance. STREET MASTER PLAN JUB Engineers is still working on compiling the 2010 rating results. A report to council on the updated pavement management program will be scheduled in the near future. CAPITAL PROJECTS (See attached Capital Projects Spreadsheet) STREET & STORMWATER MAINTENANCE ACTIVITY The following is a summary of Public Works/Contractor maintenance activities in the City of Spokane Valley for June 2011: Summer Street and Stormwater Maintenance Items: • AAA continues cleaning underground stormwater structures under the Vactoring Services Agreement. • AAA is sweeping arterials and began residential sweeping. • Geiger crew continues to mow dryland grass areas throughout the city. • Poe Asphalt completed several asphalt repairs. `Information in bold indicates updates 1 STORMWATER Small Improvement Projects for 2011 These projects are individually estimated to be less than $30,000, to address street flooding problems and involve excavation work. 1. 8th and Park — replace failing drainfield, provide improved treatment including swales if possible. Continued with design, to be assigned to a 2011 Small Works Contract. 2. 11th and Herald — improve catchbasins and rehabilitate existing failing UIC. Survey completed, continued with design, to be assigned to a 2011 Small Works Contract. 3. 32nd and Bowdish intersection, north leg — mitigate ongoing stormwater ponding. Evaluating alternatives. 4. Park and Valleyway— replace failing drainfield, provide improved treatment including swales if possible. Survey completed, design started, looking at possibility of working with adjacent property owners on installing swale, anticipated for future Small Works Contract. 5. Evergreen and 17th — replace existing failing drainfield, provide additional treatment through catchbasins. Design completed, construction scheduled for 2011. 6. Woodward & 35th - replace existing failing drainfield, provide additional treatment through catchbasins. Design completed, construction scheduled for 2011. 7. Archery & Farr — improve capture of runoff through installation of improved inlet structures, mitigate for pine needle debris, and protect/improve existing drainfields. Design completed, construction of improvements for 2011 or later. 8. Pines & Alki — Utilities have been located and preliminary design started. Working with WSDOT MTCE on responsibility to replace drain rock and improve failing drywell. 9. Bettman/Dickey Culvert/Ditch re-establishment — Project to improve conveyance of stormwater from 14th to 11th. Site survey and geotechnical work completed, design in progress, possible utility issues especially with petroleum gas pipeline, improvements scheduled for 2011. Stormwater Capital Improvement Projects These projects are estimated to be over $30,000, to address larger flooding and water quality problems, and/or make major improvements to bring systems closer to current standards. 1. 14th Avenue, Custer to Chronicle — mitigates erosion undermining existing City roadway, capture runoff, and eliminate outfall to waters of the state. Researching current system and ownership outside of the publicly owned right-of-way. Survey on street completed. Design options being reviewed including coordination with property owners to allow input on frontage improvement alternatives being proposed, possible construction in 2012. 2. Broadway SW Upgrade (see also CIP #153) - Project will replace or improve failing drainfields at several locations serving Broadway (Park to Vista), includes improvements to extend life of drainage system. Bid came in for this work at $101,202.94. 3. Dickey & 11th Stormwater Facility Improvements — Project to improve existing City property for regional stormwater infiltration. Site survey and geotechnical work completed, design in progress. • Sullivan Road Bridge Drain Retrofit Project (Ecology Facility Grant) - The City received notification of a $186,665 grant award in January 2011 to divert stormwater runoff discharging to the Spokane River from the Sullivan Road northbound bridge and, if possible, southbound bridge. Ecology staff notified the City in May that the total amount available in match from the State for the project has been increased to $237,375. The final agreement was received and signed, final execution from `Information in bold indicates updates 2 Ecology is in progress. Preliminary design has commenced, paperwork completed to negotiate property requirements with State Parks, see CIP Project #150. • Pines/Mansfield - swales (near Montgomery and behind fire station) - Staff is awaiting drier conditions and access to complete modifications to swales. Work includes drilling new 3-foot diameter holes for better draining material in bottoms of swales and installing sod in damaged areas. Working on a change order with the landscape contract with ProCare, Inc. • Thorpe Road Flooding - Parts of Chester Creek have escaped existing farmer-created floodways south of the city limits. Low-volume/shallow depth flows over a city-owned portion of Thorpe Road during the past several years have increased, especially this year with the wetter-than-normal spring weather. Staff investigation has found three culverts that apparently were buried during development of the area north of Thorpe Road. An elevation survey has been completed along the roadway and parts of Chester Creek near Thorpe Road. Staff is developing a design that includes re- establishing a ditch on the south side of the road to carry water to the culverts, uncovering the culverts on the north side of the road, and piping to Chester Creek. This work may be completed under an existing street maintenance contract or through a small works bid. • Stormwater Decant Facility — Proposed to be located at the new maintenance facility. Decanting catchbasin debris would decrease costs in handling debris by up to 80% by allowing water to be drained and disposed separately. The County Sanitary Sewer Utility has informed City staff that it will not accept liquids from catchbasin cleaning at this time. It appears that the County Sewer Utility is concerned about PCB pollutants and the inability to treat to a level acceptable by the State before discharge to the Spokane River. Staff is working to understand issues regarding PCB's and possible alternatives for the future decant facility. • Vactor Services Program Review - Staff is reviewing current "Vactoring Services" contract and overall program for stormwater structure cleaning. Current contract ends December 2011 with no renewal options remaining. Staff will be drafting a new bid package to go out this summer for the 2012 contract year. • Stormwater Structure Inspections - Student Interns have been hired to conduct structure inspections throughout the summer/fall. The inspections are identifying and prioritizing aging structures that are in need of repair or rehabilitation. The inspections will also collect data on the debris loads in individual structures, which will help determine efficient cleaning intervals. • Underground Injection Control (UIC) Assessment - Staff continues work on compliance requirements for the City's 7,350 drywells (UICs) and performing required assessments by February 2013. • 2012 Stormwater Fee Assessor Rolls Update - Staff is starting the process of updating stormwater fees to existing or new commercial properties for the 2012 Stormwater Fee Assessor Roll. • Ecology NPDES Permit Implementation Grants - 2010/2011 - $50k: The City received a $50k Ecology Grant to implement NPDES Permit requirements for stormwater; funding will need to be expended by June 2011. City staff has submitted for reimbursement for this year's spring sweeping efforts, and submitted a final report to Ecology regarding the work. `Information in bold indicates updates 3 2011/2012 - $308k: The City received a $308k Ecology Grant; funding will need to be expended by June 2012. Staff is seeking Ecology approval to use funding to reimburse City for part of the sweeping operation costs this spring, summer, and fall. A quarterly progress report was submitted to Ecology at the end of June. BRIDGE MAINTENANCE Specifications and bid packet covering Bridge Repair and Maintenance currently under review. Should be issued later this summer. Sullivan Road over Trent (4501) repair and Sullivan SB over UPRR tracks (4507) expansion joint repairs received bids 7/8/11. Meeting scheduled 7/15/11 with West Co. to attempt to close the gap between the engineer's estimate and the bid amount received. SEWER PROJECTS • 2010 County Sewer Projects — Carry over West Farms and South Greenacres Phase 3 projects are substantially complete. Cronk— Piping is complete. Sub-grade prep along Boone East of Barker on hold, hoping drier conditions may improve soft spots. Contractor hoping to wrap up by the end of July. Corbin — Majority of project is complete. South Greenacres Phase 4 — Paving scheduled to complete 7/15/11 if all goes well. Contractor has not completed some gravel access roads, sod replacement, seeding, and miscellaneous clean-up activities. Swale installation change order on Mission to be completed. • 2011 STEP sewer projects Green Haven `B' (SW Area) — Mainline piping is complete and side services should wrap up 7/18/11. Road work to begin with completion of South Greenacres. Micaview `1' (West Area) — Piping installation is complete on City portion. Paving of Barker and 8th is complete; 2nd, 4th and Hodges scheduled to be completed by 7/29/11. Green Haven `C' (NE Area) — Grinding to be completed 7/20, mainline piping to follow. County is still pushing for project to be completed by 10/1. TRAFFIC • School Zone Beacon Upgrade The City was awarded a grant by WTSC to upgrade all 20 of the existing school zone beacon controllers. The first half was installed in May. The other half has been ordered and will be installed by the end of August. • WTSC School Zone Beacon Grant The City was awarded two $7,500 grants to install new school zone beacons for Orchard Center Elementary and Chester Elementary. The beacons will be ordered after July 1, and installation is anticipated to begin in late August/early September. `Information in bold indicates updates 4 • School Zone Speed Panel Upgrade The City has submitted a request to WTSC for funds to install speed panel feedback signs on the existing school zone beacons at Broadway Elementary. We have been notified that we were not awarded this grant. The speed feedback signs will instead be purchased as part of the Broadway Avenue Safety Project. GRANT APPLICATIONS TIB has issued a call for projects for this year. A few projects under consideration for this future call are: Mission Avenue Improvements — Flora to Barker (construction funding needed); Mansfield Avenue Connection — east of Pines Road (construction funding needed); Park Road Reconstruction — Broadway to Indiana (construction funding needed); Barker Road Improvements — Flora to Barker (design, right of way, and construction funding needed). Staff will bring this proposed project list to council for discussion. Ecology is planning to issue a call for stormwater-related projects later this summer, based on if State legislature passes the Governor's proposed budget. The Decant Facility could be a strong candidate as other projects staff is considering for drywell retrofits. New Call for Projects • New Freedom Funds Applied for funding to construct sidewalks and accessible pathways to transit stops. The STA Board approved our project in the amount of $252,009. However, we recently received word that the amount of New Freedom Funds available to the city has been reduced to $178,790 because of a previous commitment to the Aging and Long Term Care of Eastern Washington (ALTCEW). • FY 2011 TIGER Discretionary Grant Program USDOT announced the TIGER III program, a competitive grant program for transportation projects. $527 million is available for this program nationwide. Eligible projects include roads and bridges, rail, transit buses and streetcars, ports, and bicycle and pedestrian paths. Winning projects typically are multi- modal, multi-jurisdictional or otherwise challenging to fund through existing programs. Staff is reviewing this grant program and may submit a preliminary application for the Sullivan Rd W Bridge Replacement Project. Preliminary applications are due October 3, 2011. If our preliminary application is approved, final applications are due October 31, 2011. `Information in bold indicates updates 5 � 7 ki57� Mi1 y June-11 0005 Pines/Manfield, Wilbur Rd to Pines 0063 Broadway Avenue Safety Project, Pines RD 0069 Park Rd Recon. #2 Brdwy& Ind. SRTC06-12 0088 Broadway Ave. Moore to Flora 0112 Indiana Ave Extension 0113 Indiana/Sullivan PCC Intersection 0123 Mission Ave - Flora to Barker 0141 Sullivan & Euclid PCC 0142 Broadway @ Argonne/Mullan 0143 Barker Rd/BNSF Grade Separation 0146 24th Ave Sidewalk Adams to Sullivan 0154 Sidewalk&Transit Stop Accessibility 0155 Sullivan Rd W Bridge Replacement#4508 Sewer Projects 0129 South Greenacres (STEP) 0130 Corbin (STEP) 0131 Cronk(STEP) 0151 Green Haven STEP 0152 Micaview STEP Street Preservation Projects 0153 Broadway Ave Resurfacing/SW Upgrade TIB - UCP TIB - UCP FHWA-STP(U) TIB - UCP STA - FTA/NF TIB - UCP FHWA-STP(U) TIB - UCP FHWA-STP(U) FMSIB TIB -SP STA - FTA/NF FHWA- BR TIB - UCP TIB - UCP TIB - UCP TIB - UCP TIB - UCP TIB - UCP Knutson Knutson Knutson Aldworth Aldworth Aldworth Aldworth Amsden Knutson tbd Knutson Amsden Knutson Iris Iris Iris Iris Iris 05/23/08 05/15/11 tbd 06/04/10 02/18/11 05/27/11 tbd tbd tbd tbd tbd tbd tbd 03/03/10 05/05/10 04/14/10 03/23/11 03/09/11 100 100 90 100 100 100 5 1 0 0 0 5 0 100 100 100 100 100 95 0 0 90 67 0 0 0 0 0 0 0 0 60 70 80 10 40 09/30/11 08/31/11 tbd 11/14/10 07/29/11 12/31/11 tbd tbd tbd tbd 07/31/12 tbd tbd 07/01/11 06/01/11 06/01/10 10/15/11 10/15/11 $ 6,627,000 $ 932,850 $ 352,002 $ 2,172,811 $ 2,082,000 $ 1,252,000 $ 517,919 $ 175,260 $ 276,301 $ 720,000 $ 292,000 $ 315,011 $ 1,000,000 $ 640,500 $ 705,000 $ 315,000 $ 620,000 $ 280,000 Knutson 05/15/11 100 0 08/31/11 $ 547,488 Estimated Total Project Proposed %Complete Construction Project # Road Projects Funding Manager Bid Date PE I CN Completion Cost 0005 Pines/Manfield, Wilbur Rd to Pines 0063 Broadway Avenue Safety Project, Pines RD 0069 Park Rd Recon. #2 Brdwy& Ind. SRTC06-12 0088 Broadway Ave. Moore to Flora 0112 Indiana Ave Extension 0113 Indiana/Sullivan PCC Intersection 0123 Mission Ave - Flora to Barker 0141 Sullivan & Euclid PCC 0142 Broadway @ Argonne/Mullan 0143 Barker Rd/BNSF Grade Separation 0146 24th Ave Sidewalk Adams to Sullivan 0154 Sidewalk&Transit Stop Accessibility 0155 Sullivan Rd W Bridge Replacement#4508 Sewer Projects 0129 South Greenacres (STEP) 0130 Corbin (STEP) 0131 Cronk(STEP) 0151 Green Haven STEP 0152 Micaview STEP Street Preservation Projects 0153 Broadway Ave Resurfacing/SW Upgrade TIB - UCP TIB - UCP FHWA-STP(U) TIB - UCP STA - FTA/NF TIB - UCP FHWA-STP(U) TIB - UCP FHWA-STP(U) FMSIB TIB -SP STA - FTA/NF FHWA- BR TIB - UCP TIB - UCP TIB - UCP TIB - UCP TIB - UCP TIB - UCP Knutson Knutson Knutson Aldworth Aldworth Aldworth Aldworth Amsden Knutson tbd Knutson Amsden Knutson Iris Iris Iris Iris Iris 05/23/08 05/15/11 tbd 06/04/10 02/18/11 05/27/11 tbd tbd tbd tbd tbd tbd tbd 03/03/10 05/05/10 04/14/10 03/23/11 03/09/11 100 100 90 100 100 100 5 1 0 0 0 5 0 100 100 100 100 100 95 0 0 90 67 0 0 0 0 0 0 0 0 60 70 80 10 40 09/30/11 08/31/11 tbd 11/14/10 07/29/11 12/31/11 tbd tbd tbd tbd 07/31/12 tbd tbd 07/01/11 06/01/11 06/01/10 10/15/11 10/15/11 $ 6,627,000 $ 932,850 $ 352,002 $ 2,172,811 $ 2,082,000 $ 1,252,000 $ 517,919 $ 175,260 $ 276,301 $ 720,000 $ 292,000 $ 315,011 $ 1,000,000 $ 640,500 $ 705,000 $ 315,000 $ 620,000 $ 280,000 Knutson 05/15/11 100 0 08/31/11 $ 547,488 Traffic Projects 0060 Argonne Road Corridor Upgrade (SRTC 06-3 0061 Pines (SR27) ITS Improvements (SRTC 06-2 0133 Sprague Ave ITS 0136 Traffic Signal LED Replacement 0147 Bike Lane Restriping Stormwater Projects 0150 Sullivan Rd Bridge Drain Retrofit Other Projects 0140 Bike & Ped MP Doc Prep 0145 Spokane Valley-Millwood Trail 0148 Greenacres Trail - Design 0149 In-House Design -Sidewalk Infill Closeout Phase 0003 Barker Road Bridge Replacement 0055 NPDES Phase II - Prog Devel -Stormwater 0076 Valley Mission Park 0106 West Pondersoa (STEP) 0135 Flashing Yellow Arrow Installation FHWA-CMAQ FHWA-CMAQ DOE - EECBG DOE - EECBG DOE - EECBG Knutson Knutson Knutson Kipp Kipp DOE - EECBG Aldworth DOE - EECBG TIB - UCP TIB - UCP DOE - EECBG FHWA- BR DOE - EECBG CDBG DOE - EECBG Basinger Aldworth Aldworth Amsden 03/15/12 90 0 10/15/12 04/15/12 0 0 10/15/12 03/04/11 100 0 07/31/11 12/15/10 100 50 12/31/11 06/01/11 100 0 11/01/11 tbd 10 0 tbd tbd tbd 0 0 0 0 0 0 0 0 $ 1,290,636 $ 2,083,121 $ 400,000 $ 90,000 $ 50,000 12/31/12 $ 248,887 $ 51,850 tbd $ 745,000 tbd $ 100,000 tbd $ 65,000 Knutson 04/18/08 100 99 08/31/10 Jenkins 02/12/09 100 99 12/31/10 Kersten 03/13/09 100 99 06/01/09 Arlt 05/06/09 100 99 06/01/10 Kipp 02/16/10 100 99 12/31/10 $ 11,817,000 $ 76,916 $ 383,032 $ 1,215,335 $ 34,210 MEMO TO: Mike Jackson, City Manager FROM: Rick VanLeuven, Chief of Police DATE: July 15,2011 RE: Monthly Report June 2011 June 2011: June 2010: CAD incidents: 4,367 CAD incidents: 5,016 Reports taken: 1,691 Reports taken: 1,512 Traffic stops: 1,044 Traffic stops: 1,485 Traffic reports: 296 Traffic reports: 246 CAD incidents indicate calls for service as well as self-initiated officer contacts. Hot spot maps are attached showing June residential burglaries, stolen vehicles, traffic collisions, vehicle prowlings, and stolen vehicles. Also attached are trend-line graphs for 2008, 2009, 2010 and 2011: Citations, Spokane Valley Dispatched Calls, Self-Initiated Calls, Collisions, Persons Crimes, Property Crimes, and Sex Crimes. Also included is the June Crimes By Cities stats report. With respect to the drop shown on the Person Crimes chart, this is a result of a change in the recording process. In order to get setup to the conversion to National Incident Based Reporting System (NIBRS) in January, 2012 we had to move to the NIBRS definitions of crime. This change has an effect on the Person Crime count. We will be able to compare 2011 data with all future years,but will be limited on a comparison with prior years. ADMINISTRATIVE: Chief VanLeuven attended the Partnerships, Sharing Information & Intelligence Seminar at the Fire Training Center in early June. June 4th marked the grand opening of Forza Coffee in Spokane Valley. The grand opening was at 0804 hours, which was the time of the shooting of the four Lakewood PD officers at the Forza Coffee shop in the Parkland/Lakewood area. The gathering was not so much about the grand opening as much it was to pay tribute to our fallen brothers and sister at Lakewood. At 0804 hours, Spokane Valley Police were present and gave a brief siren shout,followed by a one minute lights on. Page 1 �-Is; tire'' ; ; y .. •4 4: .. i L1 ..`.tea_._: -,, ... I .. T .K , 0 i_y, -.- ------ , , .. ._ l AA ; GRAND , ,5-:, )).1. , hi C e eixI•ell fi Vile Chief VanLeuven was the Grand Marshall at the Millwood's Annual Carnival and Parade. He and his wife, Dianne, rode in the parade and later had the opportunity to meet with members of the community who were attending the carnival. Chief VanLeuven and Lt. Lyons met with Spokane Valley Fire Chief and Deputy Chief to discuss the relationship and communication between agencies and efforts to improve our joint response to incidents within the Spokane Valley. I -- • -A Spokane Valley Police Property Crimes Sergeant John Nowels as he runs across the state for Special Olympics 1 I • i Law Enforcement Officers carry "Flame of Hope" to Opening Ceremonies - In Spokane, a team of area law enforcement representatives met and at 5:30 a.m., the team began its run across the state, winding through Liberty Lake, Millwood, Spokane Valley and Spokane. Spokane Police officers, Spokane Valley Police officer, and Sheriff's Office deputies escorted the runners through the City of Spokane to the West Plains. Numerous law enforcement teams were organized throughout Washington and carried a torch as they ran. They all met at the Lakewood Police Department to recognize four recently fallen officers and then carried one torch to the Air Force Base. The annual law enforcement torch run recognizes and honors Special Olympians. A four-day All Hazards Incident Commander Course was held at the Spokane Fire Training Center,which Chief VanLeuven attended. Also attending were Undersheriff Tower,Captain Goodwin,Lt. Rose,and Lt. Miller. COMMUNITY ORIENTED POLICING: Page 2 S.C.O.P.E.participated in the following events during the month of June: ➢ West Valley Days; ➢ Graffiti Abatement meeting; ➢ Meth Etc. Presentation; ➢ Edgecliff Weed and Seed meeting; ➢ Victim Callback Training; ➢ Latent Print Retrieval Training; ➢ Greater Spokane Substance Abuse Council Coalition meeting; ➢ Operation Family ID; and, ➢ Community Emergency Response Team(CERT)meeting June 2011 Volunteers Hours per station: Location #Volunteers Admin Hours L.E. Hours Total Hours Central Valley 17 583 157.5 740.5 Edgecliff 26 977 32 1,009 Trentwood 6 179 47.5 226.5 University 24 681 92 773 TOTALS 73 2,420 329 2,749 S.C.O.P.E. Incident Response Team (SIRT) volunteers contributed 84 on-scene hours (including travel time) in June, responding to crime scenes, structure fires, motor vehicle accidents and providing traffic control. Of those hours,22 hours were for incidents in the City of Spokane Valley. Total June volunteer hours contributed by SIRT,including training, stand-by,response and special events is 604 year-to-date total is 2,985 hours. There were nine juveniles who ran away from their residence in Spokane Valley during the month of June 2011;all returned home. Abandoned vehicles tagged by S.C.O.P.E. volunteers for impoundment in the Spokane Valley in May totaled 20 and in June 14, with 10 and 6 respectively, vehicles eventually cited and towed. Thirteen were processed in May and 15 hulks processed in June. During the month of June,a total of 59 vehicles were processed. Page 3 S.C.O.P.E. DISABLED PARKING ACTIVITY REPORT JANUARY - JUNE 2011 City of Spokane Valley #of # of Hrs #of Disabled #of #of Non- Vol. Infractions Warnings Disabled Issued Issued Infractions Issued January 7 51 5 1 5 February 10 87 6 1 0 March 8 89 16 0 4 April 11 130 15 0 3 May 5 101 18 5 1 June 5 67 14 4 0 Total 46 525 74 11 13 Spokane County #of #of Hrs #of Disabled #of #of Non- Vol. Infractions Warnings Disabled Issued Issued Infractions Issued January 8 42 1 0 0 February 7 38.25 0 0 0 March 9 42.5 1 4 0 April 8 46 1 7 7 May 4 29 10 0 0 June 6 38.5 2 1 0 Total 42 236.25 15 12 7 OPERATIONS: Suspect Arrested at Valley Coffee Stand - Spokane Valley police arrested a 50-year-old Rathdrum, Idaho man one evening after he was observed fondling himself while videotaping the reaction of a female East Trent coffee shop employee. The male suspect was booked into the Spokane County Jail on two counts of Voyeurism. His 1992 Ford Aerostat was impounded so detectives could obtain and execute a search warrant. Sgt. Don Manning said police received a complaint earlier in the week of a man who fondled himself while being served at Dagny's, 12900 East Trent. Manning placed officers inside the coffee stand from 5 to 7 p.m. on May 31St, but the suspect failed to show. The following Wednesday, the suspect returned to the coffee stand and again began fondling himself. Officer Darin Powers was inside the business and observed the activity. He called for backup and Officer Eric Werner, stationed out-of-sight nearby, responded. The two arrested the suspect before he was able to escape. Spokane Deputies Warning Drivers About Crosswalk Safety - Warmer weather means a lot more people are out on foot and that's why Spokane Valley Police were enforcing crosswalk safety on a sunny Wednesday afternoon. Time and again Deputy Kevin Mosher took his life into his own hands as he waded into traffic on Argonne road traffic. Mosher had set up cones 75 yards from the crosswalk to make sure drivers had a chance Page 4 to see him and then stop. Even though there is a well-marked cross walk at the intersection of Argonne and Valleyway,officers had no trouble finding violations of crosswalk safety laws. While most drivers recognized Mosher had the right of way and stopped, others sped by him, their bumpers just a few feet away. Deputy Chamberlin described one vehicle being driven by a lady one lane away from Deputy Mosher, while she was talking on her cell phone. Some of the people getting the $124 tickets expressed ignorance of crosswalk laws, but others were simply angry that a pedestrian had gotten in their way. "We see people gesture to our officers in the middle of the road,because they're just trying to cross the road like anyone else. People will yell,people will swerve around them,they won't even hit their brakes so it's very dangerous," The bottom line is if you see another car stopped at a crosswalk you need to stop as well or you're breaking the law. Once a pedestrian is in a crosswalk, they own it and you can't drive across until they are back up on the curb. The traffic unit plans to do pedestrian sting operations across the area every two weeks throughout the summer. Spokane Valley Police received a phone call in early June from Pennsylvania. The caller said she used to live in the Spokane Valley and was now residing in a small, rural town in Pennsylvania. Since she moved there, she's become very frustrated with the lack of pedestrian/traffic enforcement and has called the mayor and chief of police about the situation. She expressed to them that Spokane Valley,where she recently moved from,had excellent traffic enforcement on pedestrian laws and even had emphasis patrols to enforce the law. She stated that her new borough in Pennsylvania could take some lessons from Spokane Valley on how to conduct those emphasis patrols to ensure the safety of the residents in her borough. The chief of police and mayor asked her to phone Spokane Valley Police to get the details of the emphasis patrols so they could be incorporated into their city policy. She commented that she had been so impressed with how Spokane Valley conducted emphasis patrols that she hoped it would spread through her borough to other boroughs in the State of Pennsylvania as well as other states in the nation. Lewd Conduct Leads to Arrest-Officers arrested a 25-year-old Post Falls,Idaho man after he was both seen by a witness and captured on security video masturbating in the Spokane Valley Mall parking lot. The male suspect was booked into the Spokane County Jail on a misdemeanor count of Indecent Exposure. Officer Chan Erdman was called to the mall after security employees attempted to identify the suspect. The suspect refused to cooperate and drove away from the scene, nearly backing over a mall security officer. Erdman checked the Montana license plate on the suspect's Toyota pickup and learned the name of the individual to whom it belonged. He also learned from the witnesses that the suspect had worn a shirt embroidered with the name of a national retailer. Armed with a still image from the mall security video, Erdman when to that store where the manager identified the suspect as an employee. That employee arrived to begin his shift minutes later and was arrested. Marijuana Grow Raided, Dope Seized -Detectives assigned to the Sheriffs Investigative Task Force raided a Spokane Valley home and seized 69 plants and an estimated half-pound of harvested marijuana. Investigators had developed information that a 31-year-old male was growing the drug here and selling it back in the mid-west. The suspect was inside the home at the time of the raid and interviews revealed that he was selling the marijuana in Wisconsin and Illinois, and that he had moved his operation to the Spokane area because of the perceived lack of enforcement of marijuana laws in this area. Detectives estimated the value of the seized plants at about $2,000 per plant. The male suspect was booked into the Spokane County jail on a single count of Manufacturing a Controlled Substance. Investigation into the operation continues. Spokane Valley Police Department Crime Report Mixed - The 2010 crime rate numbers are in for the Spokane Valley Police Department and show mixed results. Violent crimes are down, but property crimes are up. Those results follow the same trends that are happening in other areas of Spokane County. Violent crimes include murder,rape,robbery and aggravated assault. That rate fell from 3 per thousand in population in 2009 to 1.8 per thousand in 2010. But,it doesn't include "simple" assaults like domestic violence assaults"which is Page 5 probably the majority of assaults," according to Spokane Valley Police Lt. Matt Lyons. Property crimes include arson,burglary,larceny and vehicle theft. The latter three categories were up while the arson rate went down. Overall the property crime rate went up from 36.7 per thousand in population in 2009 to 46.9 per thousand in 2010. Those numbers are driven in part by a surge in garage burglaries. That upward surge in property crimes is being seen across the state, Lyons said. Some of the causes of the increased rate are probably the economy and the high unemployment rate, which spiked in Spokane County in 2009 Lt. Lyons commented that there's an impact on citizens and society. In some cases property crimes can be prevented. Police have been seeing a lot of people leaving valuables in plain sight in unlocked cars overnight, which are then stolen. It's happening continuously. The number of vehicle prowls is up. Another frequent crime is thieves breaking into trailers at construction sites to steal tools. Often the tools are the property of individual workers, who then can't work until the tools are replaced. We target the individuals committing those crimes as much as we can. By comparison,the violent crime rate in Spokane dropped only fractionally from 6.2 per thousand in population in 2009 to 6.1 per thousand in 2010. Property crimes also increased, up to 72.9 per thousand in population in 2010 from 64.4 per thousand in 2009. Property Crimes Detective Investigates Incidents of Stolen Vehicles-At least half a dozen officers and the SWAT team responded to a home on the corner of 6th and University in Spokane Valley on a late afternoon at the end of June. Detectives were working a case of a stolen truck that had wrecked in the Spokane Valley. In the bed of the truck was stolen property taken from an unrelated City of Spokane burglary. In that case, three other vehicles were stolen and there was evidence recovered tying the suspects to other vehicle thefts in Spokane County. A suspect popped up when he went to a Valley Automotive repair shop and tried to sell four Mercedes wheels that were stolen in the burglary. Detectives recovered those wheels from him when patrol contacted him on an unrelated case. He gave a statement at that time about how he came to have possession of the wheels. At the same time, he was in possession of an automotive diagnostics tool that he said was his. About one-half hour after detectives left the suspect, Detective McCrillis was able to verify the diagnostics tool was stolen from a Liberty Lake vehicle prowling case. Detective Staley went to his house to recontact him, found his girlfriend leaving in the car, contacted her and she let him recover the tool from the back seat. She also opened the trunk so he could verify there was no other stolen property. In the trunk was a back pack that wasn't there earlier that contained a stolen firearm from a theft in Idaho. The male suspect is a convicted felon, which prohibits him from lawfully possessing a firearm. The suspect wouldn't come out of the house and a search warrant was written to search the house for him as well as more stolen property from the burglary. Upon execution of the warrant,the suspect wasn't located,but detectives recovered a lot of property from the City of Spokane burglary as well as other stolen property from thefts and burglaries in the Spokane area. Feedback from the Community—Sometimes a simple two-sentence email from a citizen says it all: "The utilization of a taser on the out of control drunken driver in the Spokane Valley was the right call by your deputies. Good training,great response, and credit to your personnel. Dr. Tom" Page 6 WSP Offers New Online Tool for Collision Records Washington Requests for Electronic Collision Reports or "WRECR" (Olympia) - Were you recently in a collision and now need a copy of your police traffic collision report for your insurance company? Instead of the four weeks it previously took when mailing in the request, now a few simple clicks of the mouse you can request a copy of your report and receive it in one to five days. "This new Web site will provide the citizens with an important service that's faster and easier to use," said Washington State Patrol Chief John R. Batiste. "From the officer filing the collision report via their laptops in their patrol car to seeing it on the Web site, we could not have completed this program without the support and partnerships of other state agencies." The Washington State Patrol (WSP) Collision Records Section partnered with the Department of Revenue, Department of Licensing, Washington State Department of Transportation, Office of the State Treasurer, and Office of Financial Management and received grant funding from the Washington Traffic Safety Commission to build the Washington Requests for Electronic Collision Reports or "WRECR" application. The goal of the project was to give the public the ability to go online, enter their identifying information, find their collision report, pay the $9.50 fee, and receive their collision report via e-mail, fax, or by mail in one to five days. "There are still some requirements our collision records technicians need to accomplish to process the online request before it can be sent out," said Jim Anderson, Collision Records Division Administrator. "Even with these requirements, the online records requests make receiving the collision report weeks faster than the old method." The Revised Code of Washington (RCW) 46.52.030 requires all law enforcement agencies to submit their collision reports to the WSP Collision Records repository in a timely manner. Prior to this Web site, an individual looking for a copy of a collision report would have to mail in the request and a $9.50 fee, even if the WSP Collision Records Section had not yet received the collision report. "This new application allows the individual to find their report online first and then pay the fee for the report," said Anderson. "If at first you do not find your report, please check back. There is no cost until you actually find your report." The WRECR application can be found on the State Patrol's Web site at www.wsp.wa.gov/publications/collision.htm. The WRECR Web site has training and other helpful information available to assist requestors with the process. If people still have questions about how to obtain their collision records they are always welcome to contact WSP's Collision Records Section at (360) 570-2355. Page 7 4:411 11QT n - ` 111 STOP n S 1 OP ' ��.��I I9'ti V [ H' ti',' r.ry� !1 o • PREVENT— REPORT-GET INVOLVED www.stopspokanegangs.org The Greater Spokane Substance Abuse Council (GSSAC) partnered with the Spokane Violent Crime Gang Enforcement Team(SVCGET)to develop and maintain the first comprehensive and in-depth gang prevention and interdiction website in the Northwest. The Stop Spokane Gangs website is dedicated to educating Spokane County residents, both adults and youth, about the gang presence in Spokane County, gang indicators, their common criminal activities, the dangers of joining gangs, the various Prevention and Intervention efforts being undertaken and much more. The website, www.stopspokanegangs.org, is also designed to accept anonymous tips from the public to facilitate reporting suspicious, potentially gang-related activities to local law enforcement,without fear of retaliation. The goal of building this website was to encourage residents of Spokane and its surrounding areas to Prevent, Report, and Get Involved in the anti-gang effort. Community policing has proven to be an effective and worthwhile practice time and time again, and by engaging residents to educate themselves on gangs, and to take charge of their neighborhoods by giving them an outlet to report crimes completely anonymously, we hope to see long-term progress in our fight against gangs and the negative influence they provide,especially in criminal activity,intimidation and recruitment. One fundamental piece to this reporting feature of the site is that there is a feedback component tied into the overall reporting system. Those sending in crime tips are given a tip number to track the status of their tip. Law enforcement officers will be assigned the tips and are able to easily communicate back to the tipper/public with whether or not any action was taken, if they need more information,etc.Active involvement and communication with the public is extremely important in making this website a success. Giving the public a way to be heard and have their tips validated should encourage continual involvement by the community in this gang effort. The website launched on June 30, 2011 and will be maintained by the SVCGET. The website is also featured on a series of Billboards throughout Spokane County. The month of July will be devoted to publicizing this website by the partners and encouraging local residents to make use of this valuable tool. The Spokane Violent Crime Gang Enforcement Team is a multi-agency FBI Safe Streets Task Force. Member agencies include the Spokane County Sheriffs Office, Spokane Police Department, Spokane Valley Police Department, Washington State Patrol, WA State Department of Corrections, US Border Patrol, Bureau of Alcohol,Tobacco,Firearms and Explosives and the Federal Bureau of Investigations. Page 8 2011 JUN CRIME REPORT To date: Yearly totals: Jun-11 Jun-10 2011 2010 2,010 2009 2008 2007 2006 2005 BURGLARY 98 60 519 432 936 725 753 584 714 744 FORGERY 46 33 209 171 341 297 354 365 334 464 MALICIOUS MISCHIEF 133 106 635 567 1183 1245 893 1,265 1,122 904 NON-CRIMINAL 6 69 113 418 917 892 944 839 811 749 PROPERTY OTHER 108 58 524 388 837 933 828 890 982 1,154 RECOVERED VEHICLES 48 19 146 225 365 187 319 343 403 333 STOLEN VEHICLES 57 36 238 251 496 298 496 478 711 603 THEFT 234 200 1204 1082 2365 2162 1,846 1,881 1,888 2,256 UIOBC 0 0 0 2 3 4 4 8 11 8 VEHICLE OTHER 12 0 15 1 3 5 7 3 3 5 VEHICLE PROWLING 136 114 663 637 1395 920 1069 682 937 958 TOTAL PROPERTY CRIMES 878 695 4,229 4,185 8,852 7,668 7,513 7,338 7,916 8,178 ASSAULT 72 82 457 454 895 927 869 853 846 894 DOA/SUICIDE 15 22 117 105 188 210 269 221 167 159 DOMESTIC VIOLENCE 36 105 437 612 1297 1226 1063 874 736 762 HOMICIDE 0 0 3 0 1 3 3 1 5 1 KIDNAP 1 3 8 11 16 21 16 23 22 35 MENTAL 16 18 130 150 289 310 360 350 425 425 MP 11 7 56 53 128 115 95 83 88 97 PERSONS OTHER 238 155 1019 901 1692 1621 1,354 1,337 1,159 1,256 ROBBERY 5 4 60 30 68 75 71 60 58 56 TELEPHONE HARASSMENT 15 10 70 59 153 159 95 73 83 92 TOTAL MAJOR CRIMES 409 406 2324 2375 4727 4,667 4,195 3,875 3,589 3,777 ADULT RAPE 4 4 25 19 44 35 44 43 29 39 CHILD ABUSE 36 11 81 55 115 159 148 104 78 101 CUSTODIAL INTERFERENCE 20 22 109 94 206 157 86 92 105 88 SEX REGISTRATION 0 0 0 0 1 2 3 4 3 6 INDECENT LIBERTIES 0 2 9 4 8 10 11 18 15 9 CHILD MOLESTATION 0 2 19 20 47 35 66 46 69 67 CHILD RAPE 3 1 16 12 28 35 39 31 62 35 RUNAWAY 34 47 254 229 490 440 369 295 309 311 SEX OTHER 2 20 37 97 215 211 179 194 203 181 STALKING 1 1 8 4 18 15 21 17 17 27 SUSPICIOUS PERSON 17 15 147 112 215 175 142 152 177 244 TOTAL SEX CRIMES 84 125 672 646 1387 1271 1,108 996 1,067 1,108 DRUG 24 40 270 302 541 670 838 807 665 891 ITF OTHER 0 0 2 0 2 1 0 1 0 0 TOTAL ITF 24 40 272 302 542 671 838 808 665 891 TOTAL TRAFFIC REPORTS 296 246 1690 1624 3081 3,183 3,811 3,800 3,345 2,403 TOTAL REPORTS RECEIVED 1,691 1,512 9,187 9,132 18,589 17,460 17,465 16,817 16,582 16,357 1111aik. ,�, I.r-'JLV• ari N 1r�■of a��L,nd _c,-y �, s �Trent 1B—ridwe Sy■I 1A 1fim=I x u■-11�1 ■ ilip 111111 ��fi i 1 1 1 1 c "4� l�lto 1 9"P::ivii.-mmw 111■MO liViTIWIP Emma, il � I �� --O u7 �F'!n � iM I.AP: iF �+t�> ��!v% •j Mission °o Mission ` _PEP `_ aro—o"y `�O �o.F�7l,•.I111i�� Vf_ —p 774:0 �V • •. 117• �d`.�1 � �_ /3N■6■■flil■ S ! +iiG7i @II \I�Broadwa -- or� n ._.�.,IWI e� f� . pL�1 Broadwa Nib 1■•rounds } Mw / � ■■ . a ■p 1IHIMll■LLaNEa m �Oli�j•�� .��, �� A.ki MIMED �✓" ■L!■ us� '• n■ y�ty. r 1�, "c vil I1r11�,+lf��h�� 'pear r .+CG- 11;`— �, -�'"N.6�iR`711L"•.F'-L' _ _ ■ a r�t�7 —�Al i_�� ■,— �� ■■�r:T9 111 aI � d EMIT'_ DD `rota—■■eau r r � . wiim[]� F� "� ! : � '11 wwl— ia■ . ©�fl K y 8th 1■■�■rFYll■� -�! 3J--FAlA � y�1 Fi 1I■��l311� �>ti—■■IPAiI � �11t �h Coo OZU h 1t IMIIIIRCUSIO illlidat`I• ' FiF�+ l _ I�sali5i■�C��ILIc?`� 0 \ ngi�lO1 ■5 �, ra �f a ---1111 N tan:MI/IA OM---- A71.J11� 1+ 1111 /f +F��1^7na s�yr' slo■ nw vs 0.5 1 Miles 2011 June Traffic Collision Hotspots Map Produced: 11 July 2011 2500 2000 1500 1000 500 Charge Count from Tickets: Spokane Valley JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2008 • 2009 -X-2010 -0-2011 Brid•e111111EM— •_ 3![•'��1i111`��i�iiEm•ire,9, 0 ROARS* 11IE1 ant insiosznpri ro Ku ? Bro�li'.i1�� M� Br � Q��s`slr�i.�C2l�li1 roadwa �■rdR.J■811 ■�JIRI��?��filQc.Q�.G`;�._ .c��l��v��; s�®.�Al�■� 1r[ Q11■1111 %111 9. ■i�eai��NUU.. �w ��uu w Fg �w •wuue 3 -,immi tw Ef Q V".E■1 1P �=: ■tQ11 II 1 f��ri Wzr.■ .NSN pE714 El.u...�a■r 1. ippraiMiriVIUMMILTONIVINIFF. -I��t@1l1��l�� th no. 0.5 a iINww su �Q` 1 U 39 N a U Residential Burglaries C 0 2 0, Low Medium MN High 0.5 Miles 2011 June Residential Burglary Hotspots Map Produced: 11 July 2011 Brid �� 11�:►. 'ur.' Li�[:IIlwl� ern n� 11$iii i11111i"13DIMIEm•i.r [i]ry.T.iry PLL:L- IEBEram PIIP MIER 1M11I ir �nsru O 0 •••frim� 0� �rtii �l 111111 r"r�a.�M ■I:■ :: L■■■ �= 1■::i11 y/ 2y®..�� Iya� A NQ� 0 •rirat i lir_IIi�F€€g,mtatn h C rILC3A_=-r�r 0,0lfF�ll1l••� � � -1'ti•9- l �.I 1 \ 3rd slj�s- o imia 21st EaMME LemaMTii' Jenn e ecn = rl:c TAI m 25th PIIIMt1:111 • NOM 27th IMMT " 29th M=ANa� 31st 32nd 1 0 .__szw - 1 •__sru = MA=_ ---- random imakami 37th point Eamor mounw- y C z % . ■■■111® /t ii■■•B SI J . ■!r0■111■ 1 ra Iw ul�j �. osij lmumnairum � � mit.road 112 OW 11 1171 rieri Miles 2011 May & June Stolen Vehicle Hotspots .th ' UUiiilti m o Brid.:p1. r� Li.l■anwl�ii��lim Sri. am Dalto 3!eniIIIIIII KIM=Ern:ire 40, I itslom.;XP" INIgm'l PPP NOY m .. Yvora 11.i1 A VVint D1■ B ° 1 •!60•1II■ eel Embraapu, mirEINFEIffel kr•Eas MOM Milo +r•'VliLrSilf.i Minna 0111uSX-B- Ikesr snkM•..• .IARSIII�I�i, I •w _' M==•37' U 2. EIIIMMENIO cemaMNINI rvaimmvari ECM=. 5 1 .M " 29th U m= aws .__Mt. iwHf= 371I EIN EMNIERE Valti M��N7 �•th VAsaillo ki U 39 N (n 44th Y Y g U 0.5 Miles 2011 June Vehicle Prowling Hotspots Vehicle Prowling O 1 C 2 O 3 Low Medium MN High Map Produced: 11 July 2011 4000 3500 3000 2500 2000 1500 1000 500 Spokane Valley Dispatched Calls JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2008 • 2009 -NC-2010 -0-2011 450 - 400 350 300 250 200 150 100 50 SPOKANE VALLEY TRAFFIC COLLISIONS JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2008 • 2009 •-2010 -0-2011 250 200 150 100 50 Spokane Valley Person Crimes JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2008 • 2009 -NC-2010 -0-2011 800 700 600 500 400 300 200 100 Spokane Valley Property Crimes JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2008 • 2009 2010 -0-2011 3500 3000 2500 2000 1500 1000 500 0 Spokane Valley Self Initiated Incidents • JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2008 • 2009 -NC-2010 -0-2011 60 50 40 30 20 10 0 Spokane Valley Sex Crimes A • JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2008 • 2009 -NC-2010 -0-2011 2011 JUNE INCIDENTS BY CITIES 07/09/2011 AH CH DP FC FF LAH LL ML MW RF SCO SPA SPK SV WAV TOTALS CAD INCIDENTS 33 151 310 18 9 3 17 282 90 16 4,173 8 657 4,986 1 10,754 SELF INITIATED INCIDENTS 27 35 198 5 8 0 7 201 48 6 1,938 4 590 2,181 1 5,249 DRUG SELF INT (PATROL) 0 0 0 0 0 0 0 1 1 0 2 0 3 3 0 10 TRAFFIC STOPS 12 5 66 0 2 0 5 65 32 5 1,302 1 408 1,548 0 3,451 TRAFFIC STOPS (ARST/CIT/IN) 4 1 19 0 1 0 1 22 16 4 728 1 214 935 0 1,946 TS (WARRANTS) 0 0 3 0 0 0 0 1 0 0 13 0 13 27 0 57 CALLS FOR SERVICE 6 116 112 13 1 3 10 81 42 10 2,235 4 67 2,805 0 5,505 ALARMS 1 0 3 0 0 0 1 4 3 0 104 0 2 75 0 193 ACCIDENTS 0 6 2 1 0 0 1 5 2 1 162 0 14 172 0 366 ACCIDENTS (ARREST/CIT) 0 0 0 0 0 0 0 0 0 0 6 0 0 14 0 20 DRUG CALLS 0 0 3 0 0 0 0 1 1 0 15 0 3 29 0 52 DV 9 0 10 0 0 0 8 9 2 0 165 1 12 164 0 380 DUI 0 5 2 1 0 0 0 0 3 1 103 0 3 96 0 214 DUI (ARREST) 0 0 0 0 0 0 0 0 0 0 2 0 0 4 0 6 PURSUITS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 SUSPICIOUS ACTIVITY 2 8 26 2 0 0 1 21 6 1 284 2 25 362 0 740 VEHICLE RECOVERED 0 1 1 0 0 0 0 0 0 0 19 0 5 47 0 73 911 ABANDON LINE 0 37 5 5 1 0 1 4 4 0 177 0 2 221 0 457 SHOPLIFTING 0 0 0 1 0 0 0 0 0 0 2 0 0 27 0 30 ALL ARRESTS (ARREST/CIT/IN) 4 1 31 3 1 0 1 32 18 4 841 2 248 1,127 0 2,313 CRIME CHECK REPORTS 0 0 22 1 3 0 3 16 16 0 488 0 5 666 0 1,220 07/09/2011 Spokane County Library District Spokane Valley Library Services and District Support Report to the City of Spokane Valley 2nd Quarter 2011 GREATER SPOKANE VALLEY LIBRARY SERVICES Customer use measures Spokane Valley Library year-to-date customer use was most consistent of the three area branches with the District as a whole,up in two measures, down in two,and steady in another. Argonne is down in four out of five and Otis Orchards in three out of five. It's notable that computer bookings are down across-the-board,by an average of 9%,after several years of annual increases. Selected 2nd Quarter 2011 Year-to-Date Statistics Circulation Door count Reference Program Computer Inquiries Attendance Bookings YTD YTD to YTD YTD to YTD YTD to YTD YTD to YTD YTD to 2011 2010 2011 2010 2011 2010 2011 2010 2011 2010 SCLD 1,333,770 5% 695,999 -.0% 127,236 .6% 29,760 8% 117,737 -9% Spo Valley 318,928 3% 164,645 -.1% 39,679 -7% 9,026 2% 36,930 -7% Argonne 90,801 4% 52,060 -2% 8,515 5% 1,120 -7% 11,011 -11% Otis Orch. 43,876 -5% 26,535 -3% 5,510 23% 1,648 12% 3,145 -15% Subtotal 453,605 3% 243,240 -.9% 53,704 -4% 11,794 2% 51,086 -8% SCLD 34.0% - 34.9% - 42.2% - 39.6% - 43.4% - Registered Customers by Branch of Registration 2011 %of YTD Change YTD SCLD from 2010 SCLD 117,281 - 0.9% Spo Valley 36,649 31.2% -0.0% Argonne 10,868 9.3% 2.4% Otis 4,546 3.9% -2.7% Subtotal 52,063 44.4% 0.2% 2nd quarter activity highlights at Greater Spokane Valley branches Spokane Valley Library The teen Anime Club had strong attendance throughout the quarter,as did a one-time Game On! Wii program. Baby Lapsit Storytimes averaged three dozen participants and in June all preschool and toddler Storytimes were converted to the Play and Learn format.Summer Reading started in June,the program attendance robust,with an average of 76 at the children's programs. Twenty- eight(28) young adults came to our Teen offering and our first ever Tween program attracted 11 participants. Page 1 of 6 The Tax-Aide volunteers finished the season offering free tax preparation and filing assistance in the meeting room;the lead volunteer reported it's been a record year for use,with over 900 filings. The Friends held its spring book sale at the end of April,making$1,800. They committed to donate funds toward the purchase of"comfortable seating" in the reference area and for Amazon Kindles to be used for staff training,contributed$1,000 to purchase a set of Mother Goose Science kits and donated$300 to support the J.A.Jance keynote presentation at a library conference to be held this fall in Spokane. Argonne Library The Friends held its first book sale since reorganization and were pleased to bring in just under $1,000 for the five-hour event on May 14. At the end of the month wrap up meeting,they decided to contribute$100 to Spokane is Reading,$25 to the J. A.Jance fall appearance,and discussed plans for a fall wine tasting fund raiser.We participated in the West Valley/SCOPE parade in Millwood. The first adult summer reading programs had 2 and 13 attendees,respectively. Attendance at the two Summer Reading programs for school age children this month was higher than last June,with an average of 54. A security report was filed after a customer displayed odd behavior in the parking lot after hours. The sheriff's deputies responded,arrested the individual and the next day his car was towed at our request;at month's end he was residing in the Benton County Jail in Kennewick. Otis Orchards Library For the first time this year,40 or more kids attended June Storytime programs (twice this month). Forty-five (45) kids attended the"Get Medieval at the Library" program,a larger group than any we had last year. A customer expressed his appreciation for our interlibrary loan service,as he has ordered several books that helped him write a forensic computer program. He mentioned that he would not have been able to do the research without the library's help. A customer was delighted with the help she received when she brought in her new Nook. We participated in the annual Otis Orchards community parade. The Friends made a donation to help sponsor author J.A.Jance's appearance in Spokane this fall and purchased scratch n' sniff bookmarks for customers. DISTRICT-WIDE LIBRARY SERVICES Customer use measures For the first six months of the year,total circulation is up 5% over 2010,with online transactions comprising 16.3% of the total. About three-quarters of that for online renewals and the remainder digital downloads. In other year-to-date measures, door count was steady at 0% and the program attendance increase of 8% exceeds the 3% increase in programs offered,indicating higher per- program attendance in 2011. Computer bookings dropped for the fifth month in a row, down 9% from the same period last year,with the decreasing need to use library computers possibly reflecting increasing availability of personal access,whether at home or with mobile devices. Adult services Programming: Computer instruction classes and book discussion groups continued in several branches. Our two"Ask the Nook Expert" programs were well received. We wrapped up another season of Tax-Aide in five branches: Cheney,Deer Park,Medical Lake,Moran Prairie and Spokane Valley. Attendance at special adult programs was mixed. Once again staff presented a business resources overview to the Greater Spokane Valley Chamber of Commerce small business development class. Page 2 of 6 Community: This quarter we made outreach visits to an average of 45 adult facilities per month. We did a presentation on researching local issues for the Spokane Valley Chamber's Candidate School,two staff represented SCLD at the Eldercare"Caregiver's Conference," speaking to 52 attendees and at the"Celebrate Life! Expo," talking with 82 people about District services and programs. Youth services Programming: In April we rolled out a new STARS curriculum for child-care providers called Math and Early Literacy;20 signed up and 15 attended with evaluations indicating attendees were"Very Satisfied" with the training. Forty-three (43) people attended our"Locke Early Learning Author Series" (sponsored by the Foundation for Early Learning) program at Spokane Valley,featuring children's poet Kenn Nesbitt. After School Specials were"Reduce,Reuse and Recycle" and"Bubble Trouble." Anime programs at Spokane Valley and North Spokane continue to draw a healthy teen audience. Summer reading programming began earlier this June,with 34 programs and 1506 attendance compared to 12 programs and total attendance of 643 last year.We added a Play and Learn storytime at Spokane Valley,Moran Prairie,Airway Heights and Medical Lake. In the fall, we'll add them at Argonne and North Spokane. Community: We visited 60 childcares during the quarter,providing 122 storytimes to 1,509 children. Our two youth services managers were the MCs for the Love,Talk,Play concert,and CenterPlace hosted a table with an activity for the families with Spokane Public Library. We're working with the Central Valley middle schools on a Supporting Student Success Grant.We hosted three STARS training classes for childcare providers: one regularly scheduled and two in cooperation with NEW ESD 101,one at North Spokane and one at Colville Public Library as part of the"Culture of Literacy" grant project. Security incident reports Eighty-seven (87) Security Incident reports were filed District-wide,April though June,including ten building issues,four incidents of restroom vandalism at Spokane Valley,two reports of empty wine bottles found in the women's restroom at Spokane Valley,one report of vandalism to a Spokane Valley employee's car,and two 911 calls—one for a medical situation and another for law enforcement. The remaining reports were a variety of issues,many of which were human behavior situations that resulted in Rules of Customer Conduct advisements or were recorded as potential problems,with law enforcement called for only one incident. BOARD OF TRUSTEES Board of Trustees action,April-June • Approved a resolution revising the 2011 budget. • Approved revisions to the Purchasing,Travel,Rules of Customer Conduct,and Personnel Policies;reaffirmed the Confidentiality of Customer Information Policy. • Related to executive director recruitment,approved an updated position description and timeline;reviewed and provided comments on the recruitment e-brochure. • Conducted executive director Mike Wirt's annual performance evaluation. • Approved rental of the Upriver Drive property through a property management firm at a market rate. • Cancelled the August regular meeting. • Heard staff overviews on gift library materials,teen programming,and open public records. Page 3 of 6 Board of County Commissioners'briefing The annual Board of County Commissioners'briefing was held June 14,with Board of Trustees Chair Tim Hattenburg taking the lead on the presentation,assisted by Vice Chair Mary Lloyd. As always,commissioners' comments were complimentary and supportive. Executive director recruitment A draft executive director recruitment e-brochure was completed and following review at the June meeting revised accordingly and emailed to trustees for final approval. CenterPlace in Spokane Valley was booked for the December 1 candidate reception and December 3 forum. DISTRICT ADMINISTRATION Upriver Drive property The 9220 E. Upriver Drive property closed April 1 and SCLD took possession April 14. Documents were filed with the Assessor's Office to merge the parcel with the existing property;it was taken off the property-tax rolls and added to our insurance package. An environmental assessment indicated the only risk management concerns to be radon,suspect asbestos containing materials (e.g.,flooring material,ceiling tile,troweled ceiling materials),and suspect lead-based paint,typical for older residential construction. Arrangements were finalized with a property management company to handle the leasing of the house for the minimum two-to three-year time period before the land is needed for the Administrative Offices expansion. Good news about e-books OverDrive and Amazon have announced an agreement that will allow Kindle customers to borrow and use eBooks from libraries. This new program is scheduled for launch"later this year." This is great news for library customers and libraries. But because it will make library eBook downloads available to a huge new customer base,we expect a significant increase in demand and pressure to increase eBook purchasing to meet it. Proposed SCLD annexation The City of Airway Heights solicited applicants to serve as Library District Annexation Advisory Committee members. The posting states,"The City has been studying library service alternatives and would like to provide this information to interested residents as well as gain input,opinions, and comments to provide a recommendation to City Council for future library services." Future library site research • Branch Services Manager Doug Stumbough and District Executive Director Mike Wirt met with Spokane Valley City Manager Mike Jackson and Community Development Director Kathy McClung to brief them on the Library Facilities Master Plan (LFMP),as it relates to Spokane Valley,and where we are with identification of potential sites. • NAI/Black will represent the District in efforts to identify and potentially acquire a four-acre site for the Spokane Valley Library replacement. • Branch Services Manager Patrick Roewe and Mike Wirt met with Cheney city officials to discuss the LFMP as it relates to replacing the Cheney Library with a new facility. 2011 ten top taxpayers Avista is once again at the head of the list of SCLD's 2011 top ten taxpayers. As pointed out every year,the fact that the top taxpayer is responsible for only 1.0% of our property tax revenue—and the entire top ten for only 3.7%—is a positive. The District's financial fate doesn't hinge on the fortunes of a few companies. Page 4 of 6 Credit and debit cards are back Testing was completed and a different type of credit and debit card payment option went public June 15 in libraries,and June 30 through our website. This self-serve approach extends credit/debit card acceptance to 24/7 from anywhere and replaces the in-library approach we abandoned earlier this year. Customers who want to pay charges while in a library can do so at a pay station computer or any other available computer. This eliminates the cyber-security issue that torpedoed our checkout-desk acceptance and incurs much lower recurring bank charges. DISTRICT SUPPORT SERVICES Collection Services • Ordered 6,594 titles and 25,678 copies during the second quarter;had a net increase year-to-date in the print/nonprint collection of 18,957 items. • Processed and sent out 28,718 items to branches,a record number for any quarter. • In a survey of time from receipt of items to their addition to the collection,the average was 16.83 days,the fastest of any previous survey,with 94% of items processed within 31 days or less,a second best. • Youth Collection Development Librarian Pat Stainbrook finished her two years on the Newbery Award committee with the awards banquet and publisher events at the American Library Association Conference in New Orleans. Communications • In media relations,sent several news releases;coordinated a radio interview;and coordinated with the Spokesman-Review on a Summer Reading program article. • In community relations, developed an outline for articles for SCLD to submit for inclusion on Success By 6 website;edited article for the North Palouse,Washington blog about SCLD and the Fairfield Library; designed and produced new banners for parades;and distributed the 2010 Annual Report. • For the website and social media,completed About SCLD and Reader's Corner section revisions;began planning for a mobile version of our website;launched Summer Reading information on website and Facebook;and prepared to launch our e-newsletter,including cleaning the email list to comply with the CAN-SPAM Act. Human Resources • Recruited for seven positions;four people hired;two position reclassifications,one retirement, and no transfers or promotions. • April was Volunteer Month,with SCLD recognizing each of our volunteers: three with 100 or more hours in the past year;10 with 50-99 hours;and 25 with fewer than 50 hours. • Four 8-hour SET (Safe Environment Training) classes were scheduled for September,to be presented by the security and safety manager at Seattle Public Library. • "Essential Skills for Supervisors" training started on May 9,and will be completed in July. Information Technology • The new telephone system hardware arrived and was installed with no disruption to operations. • 5 GHz antennas were ordered to supplement the antennas we have on the wireless access points,allowing for greater control of the signal and shifting users with newer wireless cards to faster access. • Staff worked through online credit/debit card questions with both software vendors and the Business Office;the service was made available to customers on June 15. • A Windows 7 advisory group was formed to help test Windows 7 usability and application performance prior to its installation,as part of the staff computer replacement project this fall. Page 5 of 6 Finance,Facilities, &Purchasing • In finance,2010 revenues exceeded expenses by$474,645,with an ending 2010 Unassigned Fund Balance of$2,285,955; the first 2011 budget review and revision recommendations were completed;2010 Financial Statements for both the District and the Moran Prairie LCFA were submitted to the State Auditors Office;at the halfway mark for the year,revenue collection is at 53.69% of the total budgeted and expenditures are 47.92%. • In facilities,North Spokane Library roof repairs and Cheney carpet replacement were completed;the low bid for resealing and striping six parking lots was just over$19,000, substantially less than the budgeted amount,with that project now half completed. • Paperwork to aggregate the Argonne and Upriver Drive properties into a single,tax-exempt parcel was completed and the 2011 property taxes paid at closing were refunded;arrangements were made with a property management firm to handle leasing and associated maintenance of the small house on the property. 07/13/11 mjw Page 6 of 6 Spokane Valley Fire Department APRIL-JUNE .ANNE t_ 2ND QUARTER REPORT , 4 87..) -,..t... . Chief's Letter itziP Spokane Valley Fire Departments' Firefighters are FIRE DEPT. "More than Firefighters" Do you know what kinds of training today's firefighters are required to have to provide the , 41 emergency services and programs the community has come to expect? When I was hired as an entry level firefighter in the 70's, we were required to become skilled at firefighting, Red Cross Advanced First Aid, and Red Cross Cardio Pulmonary Resuscitation. The Advanced First Aid and CPR Training were the only programs that came with a certification and a requirement to renew the certification every couple of years. Boy, have times changed for today's firefighters! Today we won't even consider hiring someone unless they already have their Emergency Medical Technician (EMT) Certification because there's so much other required training in the first year on the job. Firefighters have hours and hours of training and many certifications they're required to obtain. After the first year on the job, they are International Fire Service Accreditation Congress (IFSAC) Firefighter I, Firefighter II, and Hazardous Materials Operation Certified. This IFSAC certification is important as it demonstrates our personnel are meeting nationally recognized training standards for the Fire Service. During this first year, they have attended a sufficient number of classroom and skills training to receive nine credits from Spokane Community College towards a Fire Science degree. First-year on the job training is the tip of the iceberg. Personnel may be selected to attend paramedic school which takes approximately 11/2 years to complete and entails classroom learning, hospital rounds, and a field internship. Someone may be selected for Technical Rescue Training which entails high angle rescue, trench rescue, and rope rescue. Another program personnel can be selected for is our new Water Rescue Program that was just started in 2010. It requires many hours of specialized training. All of this additional training will be done while continuing to maintain their medical and firefighting skills through scheduled daily training activities. Oh, I forget to mention that while this training is taking place on the job, many SVFD personnel are attending classes off the job to get other IFSAC certifications or to take college classes in preparation for promotional opportunities. The firefighters of today are more than firefighters. They are highly trained professionals that provide high level programs and emergency services to the community. WATER/SWIMMING SAFETY TIPS • ACTIVELY SUPERVISE YOUR CHILDREN AROUND WATER AT ALL TIMES, AND HAVE A PHONE NEARBY TO CALL FOR HELP IN AN EMERGENCY. • MAKE SURE YOUR POOL HAS FOUR-SIDED FENCING AND A SELF-CLOSING, SELF-LATCHING GATE TO PREVENT A CHILD FROM WANDERING INTO THE POOL AREA UNSUPERVISED. IN ADDITION, HOT TUBS SHOULD BE COVERED AND LOCKED WHEN NOT IN USE. • INSTALL A DOOR ALARM,A WINDOW ALARM, OR BOTH TO ALERT YOU IF A CHILD WANDERS INTO THE POOL AREA UNSUPERVISED. • FROM THE START,TEACH CHILDREN TO NEVER GO NEAR OR IN WATER WITHOUT AN ADULT PRESENT. pis • ENROLL YOUR CHILD IN SWIMMING LESSONS AFTER AGE 4 - TYPICALLY THE EARLIEST AGE WHEN THEY ARE LIKELY TO PRACTICE AND RETAIN INFORMATION.TEACH CHILDREN HOW TO TREAD WATER, FLOAT,AND STAY BY THE SHORE. • LEARN CPR AND KNOW HOW TO RESPOND IN WATER EMERGENCIES. 2ND QUARTER REPORT PAGE 2 The Training Division Chief, Shift . • • -"'} Training Division g ' g Battalion Chiefs, and Training Offi- .00 '`` ., .- #'.*- y r ,•, ,e.V i ft cers conducted company evaluations during June" Each company _ 4, , $ ,- was observed completing an assigned set of tasks for accuracy and 1:` 'A�. x efficiency. This year's semiannual evaluations were conducted off __ ;. s i a site at a residential structure which added a component of realism _fir -;' }_r i-,: and presented unique challenges for the crews to overcome. P cl g kil! 1 _ a,mant, T. Ur - ---,.1:=-1. ?.4 Pr ; 11 _'' Wildland refresher training was :. 1`�� I� � �� g `�`'��!�"-'gym: , , 1f. ;.' conducted and included ersonal fire ':,,i. a �. personal "I - r !fi' " ' . ' i shelter deployment, chainsaw work, . . - .. drip torch applications, compressed _ - _..:r f,r - air foam lines, and familiarization --- , - - . with a new progressive hose lay back pack. The new pack will enhance our speed and effectiveness when deploying lines. Our training division hosted a "Train the Trainer" course for positive pressure attack. Positive pressure attack in- volves placing one or more fans in strategic locations prior to entering a building for fire attack. The fan(s) aid in smoke removal and allows fire attack crews to locate potential victims sooner and apply water to fire area quicker. "VISIT OUR NEW WEBSITEAT WWWSPOKANEVALLEYFIRE.COM" HMS Division TRAINING MANIKINS The Spokane Valley Fire Department has once again applied for, and received, a share of the annual Washington State Trauma Care Fund Pre-hospital Grant. The amount of the 2011 grant is $1738. The Department will be using the grant money to purchase an r 1' "44.- Adult Airway Management Trainer Manikin and a manikin IV \. (Intravenous) training arm. These two manikins will begin the process of providing our newest Advanced Life Support (A.L.S.) apparatus },_ 111114P— (Rescue 8), with the same comple- ment of manikins as our six other ..� A.L.S. stations. By having these manikins available, the A.L.S. apparatus crew can train in station, thereby keep- ing the crew and apparatus in their first run area and eliminating additional fuel costs if they were to train at another A.L.S. station. Prevention Division FIRE SAFETY HOUSE .) Over 800 third grade students from fourteen of the twenty-eight grade schools in the District were instructed in Fire Safety and had the J, chance to go through the Fire Safety House. They learned about electrical hazards, smoke alarms, fireplace safety, knowing two ways out of each room, and practicing a fire drill with theatrical smoke. We talked about calling 9-1-1 only for emergencies and 1 -11 I I 1 having a meeting place outside the home. PAGE 3 APRIL JUNE cF,RT The biggest question today in talking about Disaster Preparedness: is summer finally here? It is common during nice weather that preparedness is not something people think about, but there is always the need to be prepared. With summer coming late, we are still having thunderstorms with lightning. As soon as it dries out,we will be in the wildland fire season. Although these may not directly affect you,it may affect your emergency services that provide protection to you and your family. There are also the summer activities to think about—everyday activities involving hazards of water, boating, ATV's, over exposure to sun, etc. Simple planning before and during these activities may prevent a serious incident from happening. Yes, that is also being prepared—Enjoy your summer. Honor Guard More and more, area honor guards are realizing the benefits of combining forces in order to conduct more complex ceremonies and also lighten the workload on guard members. For years now, SVFD honor guard has cultivated a positive relationship with the Spokane County Sheriff's honor guard. Recently,we have also been partnering with the Spokane Fire Department's honor guard. Three events this quarter highlighted these relationships. In May, the annual re-dedication of our local Law Enforcement Memorial took place, with participation from a large number of law and fire honor guard personnel, including some of our own. Also that month, one of SVFD's bagpipers performed with Spokane Fire Department's color guard at the Washington State Fire Chief's convention in downtown Spokane. In June, our pipes and drums performed at Spokane Fire's annual awards banquet, in support of their honor guard. Later in June, two of our members attended services for a Chelan County battalion chief, who died while on duty. With the success of combined honor guards at large events such as line-of-duty deaths, it is almost a certainty that this tactic will become the norm at relatively small events and ceremonies as well. MOCK VEHICLE CRASHES Prevention Division Spokane Valley Fire Department assisted in the planning and coordination with two mock vehicle crashes at Central Valley and East Valley High Schools. The mock crashes are to warn and educate high school drivers of the dangers with driving under the influence of drugs and/or alcohol, and talking/texting while driving. Students involved with WDFY (Washington Drug Free Youth) at each school were the actors and had parts to act as the drunk driver or the driver causing the crash due to texting while driving; they were arrested and placed into the patrol car. Fire Crews extricated student/patients, treated their injuries, and put them in waiting ambulances. MEDSTAR helicopter landed and assisted crews. One patient from each school was loaded into the helicopter and prepared for transport. 1 After the scenario, students went back into the school _ to witness a mock funeral 1 r r AA I 1.4 for students were ` -- �--� o stude is that wee . � ;,,,� 0 •� killed in the crash. Tic These events are based ' '" . _ around the school's Senior - Prom night. ._ ' Prevention Division CLASSES TAUGHT Just over 300 citizens were instructed in the use of fire extinguishers, fire safety, and emergency evacuations. 2ND QUARTER REPORT PAGE 4 Fellness The Wellness Committee has had a busy Second Quarter in 2011. In April, we hosted our Third Biennial Benefits Fair at Valley Hospital which was lightly attended. Despite the low numbers there was some valuable information presented by speakers representing our benefit providers. In preparation for 2013, the Wellness Committee is looking for input in regard to format and content that will make this event more relevant and useful. Please contact any member of the Committee with your ideas. In a change from the past, PFT's are now available to build personalized exercise programs for all employees of the Department. Final details are being worked out, and the Department hopes to implement the openPhoenix behavioral assessment tool as part of SVFD's personnel yearly medical physical with Dr. Van Gerpen this month. Spokane Valley Fire is on the cutting edge with this program that helps identify brothers and sisters in need of emotional and psychological support before they manifest into problems at home or work. This tool has been used with great success in the military to help identify soldiers returning from // deployment that may be in need of help, and we anticipate that it will be a great success in �\ the Fire Service as well. "HEALTH IS A STATE OF COMPLETE PHYSICAL, MENTAL AND SOCIAL WELL-BEING, AND NOT MERELY THE ABSENCE OF DIS- EASE OR INFIRMITY ^°WORLD HEALTH ORGANIZATION, 1948" — 1 Prevention Division SUMMER OUTDOOR COOKING Fire is the most destructive force in the universe, and you are inviting it into your backyard for a little cookout. The first thing you need is a fire extinguisher. Every year grills and smokers cause thousands of fires, hundreds of injuries, dozens of deaths, and millions of dollars in damage. You need to know how to cut fuel supplies, extinguish fires, and call 9-1-1. Always have one person in charge and attending the grill at all times. Location is everything when it comes to placing your grill or smoker. Every year, hundreds of people cause fires to their houses, garages, and patios because they didn't put their grill or smoker in the correct location. Your manual will tell you the minimum distances around your unit that must be kept clear. We suggest not placing your grill on or near any combustible objects. Also, make sure your grill isn't going to require people to walk too close to hot surfaces and that children won't be playing nearby. The number one cause of gas grill fires is an obstruction in the path of the fuel. This largely takes place behind, underneath, or inside your grill where you do not look. This means you need to regularly inspect your gas grill for bugs and other critters that can climb into little places causing gas to flow where it -- • shouldn't. At the first sign of problems, turn off your control values, turn off the fuel tank, and disconnect everything. Gas grills produce a great deal of heat 4\7 that can melt through hoses, knobs,and other parts. Charcoal grills are the cause of far more fires than as grills. Be careful when lighting the charcoal briquettes by not using too much lighter fluid. Always wait until the briquettes are cold to dispose them. Never place them in a combustible bag, box, or dump them on the ground where weeds can catch on 3 fire. PAGE 5 APRIL JUNE Chief Dan Packer Memorial Fire Chief of the Year Award— Chief Thompson On May 26, 2011, Spokane Valley Fire Department's Chief Mike Thompson was recognized as the Washington State Chief Dan Packer Fire Chief of the Year by the Washington State Association of Fire Chiefs (WSAFC). Annually, a nomination review committee selects the award recipient from a group of chiefs who have been nominated for consideration by their peers, department members, and/or fire commissioners. The award is presented to the chief who best exemplifies the qualities and attributes of East Pierce Fire and Rescue's former fire chief,Dan Packer,who died in the line of duty during a wildfire in July 2008. Department members, including the entire Board of Fire Commissioners, who participated in the drafting and submittal of the nomination held a strong opinion that Chief Thompson's leadership and accomplishments while Chief of Spokane Valley Fire best reflect the intent of the State Chief's in their recognition of superior service to the community and the fire service profession. "The award represents a chief officer who has committed to excellence and displays the high integrity, care and compassion towards his/her department and citizens they serve while exceeding the expectations of peers and portraying the positive image for the Washington State Fire Chiefs' Association." Chief Dan Packer was described by his department members as a respected chief,a valued teacher,a mentor,and a friend. He was also a firefighter who loved his job. As a leader, people were drawn to Chief Packer. They trusted his judgment and tried to emulate him. He had a great sense of humor and never took himself too seriously. While the nomination letter cites many examples of Chief Thompson's accomplishments, the following quotes help illustrate why Department members felt he was deserving of the award: "Since Chief Thompson's appointment as Fire Chief for the Spokane Valley Fire Department in 2005, an organizational transformation has occurred that elevates SVFD to a top tier status of fire departments for service delivery, regional participation, support and management of personnel, inter-governmental relationships, community involvement,and strategic planning and implementation." "Through Chief Thompson's guidance and leadership, Fire District Commissioners, labor groups, staff members, and citizens have combined efforts to accomplish many initiatives that result in delivery of a superior level of service to the public,while taking care of SVFD employees." "The illustrations that we have shared reflecting Chief Thompson's contributions to SVFD, the region's public safety agencies and community are the tip of the iceberg when discussing his contributions. More importantly, Chief Thompson has developed a team in partnership with many others — not expecting or claiming credit for the many successes, though he will readily accept responsibility for shortcomings of team and/or organization. Chief Thompson commands respect and admiration from those within and outside of SVFD, even when those individuals may be in disagreement— they recognize and value his motivation and sincere desire to do what is best for the Department and community we serve. Those who work with Chief Thompson are proud to be associated with him." Chief Thompson began his fire service career with the El Cajon Fire Department in San Diego County, continued with the Salinas Fire Department (California) before becoming chief of the Grand Junction Fire Department (Colorado). After serving as chief of the Culver City Fire Department (California), Chief Thompson retired to the Spokane area. His arrival as the chief of SVFD had a lot to do with being in the right place at the right time. Thompson had retired and moved to the Spokane area to be closer to his widowed father. He was volunteering at Fire District 4 when a recruiter contacted him about the Spokane Valley position. Thompson said he never expected such an opportunity"right in my own backyard" and was pleased to be selected as the new chief in 2005. Now 63,Thompson said he anticipates working a few more years before retiring for good.