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2011, 08-23 Regular MeetingAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL MEETING FORMAT Tuesday, August 23, 2011 Spokane Valley City Hall Council Chambers 11707 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting 6:00 p.m. CALL TO ORDER: INVOCATION: Pastor Manuel Denning of Fountain Ministries Church PLEDGE OF ALLEGIANCE: ROLL CALL: APPROVAL OF AGENDA: INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: MAYOR'S REPORT: PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and address for the record and limit remarks to three minutes. 1. PUBLIC HEARING: 2012 Revenues and Expenditures — Mark Calhoun 2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a. Approval of the following claim vouchers: VOUCHER LIST DATE VOUCHER NUMBERS: TOTAL AMOUNT 08-02-2011 5300-5308 (refunds) $454.20 08-05-2011 23498-23549; 727110025 $1,618,316.13 08-05-2011 23550-23580 $37,445.57 08-09-2011 5309-5315 (refunds) $626.00 08-11-2011 23581-23603 (minus 23587); 805110006 $1,016,365.30 08-12-2011 23604-23619 $124,198.64 08-12-2011 23620-23632 $29,290.62 08-12-2011 23633 $143.31 GRAND TOTAL: $2,826,839.77 b. Approval of Payroll for period ending August 15, 2011: $271,745.18 c. Approval of Re -appointment of Shane Comer to Housing Development Advisory Committee d. Approval of Resolution 11-006 for Easement Extinguishment e. Approval of Minutes of August 9, 2011 Formal Council Meeting Council Agenda 08-23-2011 Regular Meeting Page 1 of 2 OLD BUSINESS: 3. Tabled Motion of July 26, 2011: Railroad Quiet Zone — Inga Note [public comment] NEW BUSINESS: 4. Proposed Resolution 11-007 Amending 2011 Transportation Improvement Plan — Steve Worley [public comment] 5. Motion Consideration: Transportation Improvement Board Project Proposal, Mansfield Avenue — Steve Worley [public comment] 6. Motion Consideration: Set 2012 Budget Hearings — Mark Calhoun [public comment] PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and address for the record and limit remarks to three minutes. ADMINISTRATIVE REPORTS: 7. Traffic School — Morgan Koudelka 8. Review of ordinance that levies 2012 property tax — Mark Calhoun 9. Review Ordinance to Confirm Tax Levy — Mark Calhoun 10. Sullivan Bridge Review — Steve Worley 11. Contract Authority, SVMC 3.35 — Mike Jackson 12. Advance Agenda — Mayor Towey INFORMATION ONLY (will not be discussed or reported) 13. Department Reports 14. Greater Spokane, Inc. Quarterly Report 15. Receipted Copy of Submitted Ordinance to Spokane County Elections Office EXECUTIVE SESSION 16. Performance Review of a Public Employee [RCW 42.30.110(1)(g)] ADJOURNMENT General Meeting Schedule (meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. The Formal meeting formats are generally held the 2nd and 4th Tuesdays. Formal meeting have time allocated for general public comments as well as comments after each action item. The Study Session formats (the less formal meeting) are generally held the 1st3rd and 5th Tuesdays. Study Session formats DO NOT have time allocated for general public comments; but if action items are included, comments are permitted after those specific action items. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 921-1000 as soon as possible so that arrangements may be made. Council Agenda 08-23-2011 Regular Meeting Page 2 of 2 Meeting Date: CITY OF SPOKANE VALLEY Request for Council Action August 23, 2011 Department Director Approval: X Check all that apply: ❑ consent ❑ old business ❑ new business QX public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Public Hearing - Estimated 2012 revenues. GOVERNING LEGISLATION: State budget law. PREVIOUS COUNCIL ACTION TAKEN: No formal Council action has been taken on the 2012 Budget. A proposed budget is currently under review by the City Manager who will present his Preliminary 2012 Budget to the Council on September 6, 2011. BACKGROUND: This marks the third occasion where the Council has discussed the 2012 Budget and by the time the Council is scheduled to adopt the 2012 Budget on November 15, 2011, you will have had an opportunity to discuss it on eight separate occasions, including three public hearings to gather input from citizens: o June 14 Council Budget Retreat o August 9 Admin report: Estimated 2012 revenues and expenditures o August 23 Public hearing on 2012 revenues and expenditures o September 6 City Manager's presentation of preliminary 2012 Budget o September 27 Public hearing #1 on 2012 Budget o October 11 Public hearing #2 on 2012 Budget o October 25 First reading on proposed ordinance adopting the 2012 Budget o November 15 Second reading on proposed ordinance adopting the 2012 Budget Each year City Staff prepare estimates of proposed revenues and expenditures for the next budget cycle. These were presented to the Council at the August 9th Council meeting as a part of an administrative report and again this evening in order to consider input from the public. In regards to revenues, we anticipate they will be essentially flat across the board as the economy continues to tread water. As we have discussed with Council in past 2012 Budget presentations, Staff have prepared operating expenditure requests that reflect not greater than a 1% increase over the 2011 Budget. OPTIONS: State law requires a public hearing on 2012 estimated revenues. RECOMMENDED ACTION OR MOTION: No action is requested at this time. BUDGET/FINANCIAL IMPACTS: This information will be incorporated into the 2012 Budget. Given that the budget will not be adopted by the Council until November 15, 2011, it is possible the figures may be modified as we refine estimates of revenues and expenditures. STAFF CONTACT: Mark Calhoun, Finance Director ATTACHMENTS: o Power Point presentation. o Budget summary information with detail by fund. P:IClerklAgendaPackets for Weblagendapacket 08-23-1111tem 1 RCA public hearing re est 2012 rev and exp.docx City of Spokane Valley 2012 Budget Discussion Public Hearing on 2012 Estimated Revenues August 23, 2011 8/18/2011 1 2012 Budget Summary All Funds Total appropriations of all City Funds of $56.6 million including $11.3 million in capital expenditures. Budgets will be adopted across 21 separate funds. Budget will include a new Aquifer Protection Area Fund. FTE count will remain unchanged at 87.25 employees. 2012 operating expenditure increases have been held at or below 1% over 2011. Street Fund budget includes an additional $500,000 for street preservation, plus an additional $100,000 to be set aside for future replacements of snow plows. 8/18/2011 2 General Fund REVENUES: Total recurring 2012 revenues of $34,849,900 as compared to $34,827,125 in 2011. 2 largest sources are Sales Tax and Property Tax which are collectively estimated to account for 77% of 2012 General Fund revenues. Sales Tax is estimated at $16.2 million — identical to 2011. Property Tax levy will not include the 1% increase authorized by I#747. 2012 Levy is estimated at $10,750,000 Levy assumes we start with the 2011 levy of $10,732,863 + new construction of $17,137 Based upon a tax levy of $10,750,000 on assessed values of $7,140,947,644, the 2012 levy rate would be $1.505 per $1,000 8/18/2011 3 General Fund REVENUES: Initiative #1183 that will come before the voters on November 8, 2011 would privatize the distribution and retail sale of liquor in Washington. Similar in concept to Initiatives 1100 and 1105 which failed in 2010. Should have no impact on the liquor excise tax (estimated at $451,400 in 2012). May have an impact on liquor board profits (estimated at $557,800 in 2012). Office of Financial Management will publish a fiscal note in the near future regarding potential impact on revenues. 8/18/2011 4 General Fund EXPENDITURES: 2012 Recurring expenditures of $34,660,900 as compared to $34,825,086 in 2011 (decrease of $164,186) . The 2012 budget presumes service levels that are consistent with those provided in 2011 with neither significant enhancements or reductions in any area of operations. 2012 Nonrecurring expenditures are $189,000 as compared to $2.8 million in 2011. Included in 2011: $1.5 million transfer for full paveback program $1.084 million transfer for street preservation $146,000 for building permit software 8/18/2011 5 Significant Sources of Revenues of Other Funds Motor Vehicle Fuel Tax revenue that is collected by the State and remitted to the Street Fund is anticipated to be $1,905,800. Telephone Taxes that are remitted to the City and support Street Fund operations and maintenance are anticipated to be $3,000,000. Real Estate Excise Tax (REET) revenues that are in large part used to match grant funded street projects are anticipated to total $950,000. Hotel/Motel Tax revenues that are dedicated to the promotion of visitors and tourism are anticipated to be $430,000. 8/18/2011 6 Prioritization of Capital Projects Discussed at June 14, 2011 Council Retreat TIP planned projects and/or projects currently without funding Vote: New Projects a, West gateway at Thierman $120,000 Vote: b) Mission Ave. Trailhead $150,000 Vote: c) University /Appleway Landscaping $100,000 Vote: d) Design Park Road/Vista Rd Quiet Zone Vote: 3. Street Preservation Vote 4 None — Don't spend these Vote: 5. Appleway Landscaping — Park to University Vote: 6 Sprague Swale Landscaping Vote: Highest Priority Second Priority 00 • ot- 8/18/2011 7 Prioritization of Capital Projects Discussed at June 14, 2011 Council Retreat Sources of Financing for Projects: Fund #311 — Street Capital Improvements Fund 2011+ Adopted General Fund 2011 Budget $ 500,000 Amended General Fund 2011 Budget (40%>$26 million ending 2010 FB) 584,681 $1,084,681 Fund #101 — Street O&M Fund 2012 Prelim Budget — Street Preservation 500,000 $1,684,681 Fund #403 — Aquifer Protection Area Fund 2011 estimated revenue 2012 estimated revenue $ 500,000 500,000 $1,000,000 8/18/2011 8 Future City Council Budget Discussions Sept. 6 — City Manager presentation of Preliminary 2012 Budget Sept. 27 — Public hearing #1 on 2012 Budget Oct. 11 — Public hearing #2 on 2012 Budget Oct. 25 — First reading of proposed ordinance adopting 2012 Budget. Nov. 15 — Second reading of proposed ordinance adopting 2012 Budget. 8/18/2011 9 CITY OF SPOKANE VALLEY, WA 2012 Budget 11001='GENERALFUND:= RECURRING ACTIVITY Revenues Property Tax Sales Tax Gambling Tax Franchise Fees/Business Registration Service Revenues State Shared Revenues Fines and Forfeitures Recreation Program Fees Miscellaneous & Investment interest Transfer -In - #101 (street edmin) Transfer -in - #105 (Wm tax -CP advertising) Transfer -in - #402 (storm admin) Total Recurring Revenues 35,045,155 34,472,125 355,000 34,827,125 34,849,900 Expenditures Legislative Branch 316,543 324,298 0 324,298 386,249 Executive end Legislative Support 1,266,411 1,055,906 0 1,055,906 1,066,465 Public Safety 21,071,640 22,179,880 0 22,179,880 22,000,000 Deputy City Manager 444,784 559,940 0 559,940 658,884 Finance 952,004 1,014,342 0 1,014,342 1,047,107 Human Resources 194,442 236,646 0 236,646 230,231 Public Works 703,956 892,617 0 892,617 901,519 Community Development -Administration 311,601 321,049 0 321,049 323,743 Community Development - Engineering 601,469 669,570 0 669,570 680,796 Community Development - Planning 863,685 1,023,373 0 1,023,373 994,245 Community Development - Building 1,169,936 1,215,303 0 1,215,303 1,260,454 Library 1,012 0 0 0 0 Parks & Rec-Admin, & Maint, 897,258 948,970 0 948,970 1,059,828 Parks & Rec - Recreation 188,623 246,628 0 246,628 229,811 Parks & Rec - Aquatics 420,734 429,250 0 429,250 442,250 Parks & Rec - Senior Center 73,543 89,653 0 89,653 92,961 Parks & Rec - CenterPlace 1,099,702 1,098,911 0 1,098,911 1,126,357 General Government 1,214,659 2,199,750 0 2,199,750 1,841,000 Transfers out - #502 (insurance premium) 318,000 319,000 0 319,000 319,000 8/12/2011 10,741,306 10,875,000 0 10,875,000 10,750,000 16,055,143 16,200,000 0 16,200,000 16,200,000 665,276 425,000 175,000 600,000 640,000 1,266, 776 1,111,000 150,000 1,261,000 1,266, 000 1,472,098 1,600,000 0 1,600,000 1,300,000 2,042,834 1,665,625 30,000 1,695,625 1,834,300 1,828,410 1,800,000 0 1,800,000 1,900,000 630,945 555,500 0 555,500 570,000 255,006 200,000 0 200,000 305,000 34,300 25,000 0 25,000 39,600 39,675 0 0 0 30,000 13,386 15,000 0 15,000 15,000 Total Recurring Expenditures 32,110,002 34,825,086 0 34,825,086 34,660,900 Recurring Revenues Over (Under) Recurring Expenditures 2,935,153 (352,961) 355,000 2,039 - 189,000 NONRECURRING ACTIVITY Revenues Transfer -In - #310 (full paveback) 929,048 2,000,000 0 2,000,000 Expenditures Transfers out- #303 (fullpaveback) 929,048 1,500,000 0 1,500,000 89,000 Transfers out- #309 (park grant match) 100,000 100,000 0 100,000 100,000 Transfers out - #311 (street capital improvement) 0 500,000 0 500,000 0 Transfers out - #311 (40%>$26mm = $584,681) 0 0 584,681 584,681 0 Building permit software purchase 0 0 146,000 146,000 0 Total Nonrecurring Expenditures 1,029,048 2,100,000 730,681 2,830,681 189,000 Nonrecurring Revenues Over (Under) Nonrecurring Expenditures EXCESS (DEFICIT) OF TOTAL REVENUES OVER (UNDER) TOTAL EXPENDITURES, 2;8351531 (452 961) (375,681) (828,642)1 BEGINNING FUND BALANCE 24,626,550 27,461,703 27,461,703 ENDING FUND BALANCE 27,461,703 27,008,742 26,633,061 (100,000) (100,00 (730,681) (830,681) (189,000) 26,633,061 26,633,061 11SV-FS21UserslmcalhounlBudgets120121Budget Summary 2011 08 23 1 ,,--2011::- 2011:: -As A Adopted Amendment As Amended 8/12/2011 10,741,306 10,875,000 0 10,875,000 10,750,000 16,055,143 16,200,000 0 16,200,000 16,200,000 665,276 425,000 175,000 600,000 640,000 1,266, 776 1,111,000 150,000 1,261,000 1,266, 000 1,472,098 1,600,000 0 1,600,000 1,300,000 2,042,834 1,665,625 30,000 1,695,625 1,834,300 1,828,410 1,800,000 0 1,800,000 1,900,000 630,945 555,500 0 555,500 570,000 255,006 200,000 0 200,000 305,000 34,300 25,000 0 25,000 39,600 39,675 0 0 0 30,000 13,386 15,000 0 15,000 15,000 Total Recurring Expenditures 32,110,002 34,825,086 0 34,825,086 34,660,900 Recurring Revenues Over (Under) Recurring Expenditures 2,935,153 (352,961) 355,000 2,039 - 189,000 NONRECURRING ACTIVITY Revenues Transfer -In - #310 (full paveback) 929,048 2,000,000 0 2,000,000 Expenditures Transfers out- #303 (fullpaveback) 929,048 1,500,000 0 1,500,000 89,000 Transfers out- #309 (park grant match) 100,000 100,000 0 100,000 100,000 Transfers out - #311 (street capital improvement) 0 500,000 0 500,000 0 Transfers out - #311 (40%>$26mm = $584,681) 0 0 584,681 584,681 0 Building permit software purchase 0 0 146,000 146,000 0 Total Nonrecurring Expenditures 1,029,048 2,100,000 730,681 2,830,681 189,000 Nonrecurring Revenues Over (Under) Nonrecurring Expenditures EXCESS (DEFICIT) OF TOTAL REVENUES OVER (UNDER) TOTAL EXPENDITURES, 2;8351531 (452 961) (375,681) (828,642)1 BEGINNING FUND BALANCE 24,626,550 27,461,703 27,461,703 ENDING FUND BALANCE 27,461,703 27,008,742 26,633,061 (100,000) (100,00 (730,681) (830,681) (189,000) 26,633,061 26,633,061 11SV-FS21UserslmcalhounlBudgets120121Budget Summary 2011 08 23 1 CITY OF SPOKANE VALLEY, WA 2012 Budget SPECIAL REVENUE.FUNDS #101 - STREET FUND RECURRING ACTIVITY Revenues Motor Vehicle Fuel (Gas) Tax investment interest Insurance Premiums & Recoveries Utility Tax Miscellaneous Revenue 2011':-. As Adopted Amendment Amended 8/12/2011 1,928,003 1,875,000 0 1,875,000 1,897,800 6,538 12,000 0 12,000 5,000 14,024 0 0 0 0 2,986,138 3,000,000 0 3,000,000 3,000,000 15,034 0 0 0 0 Total Recurring Revenues 4,949,737 4,887,000 0 4,887,000 4,902,800 Expenditures Wages / Benefits 1 Payroll Taxes 319,070 433,931 0 433,931 522,142 Supplies 65,712 72,200 0 72,200 72,200 Services & Charges 2,550,065 3,357,296 0 3,357,296 3,310,321 Intergovernmental Payments 739,172 947,000 0 947,000 847,000 lnterfund Transfers -out - #001 0 25,000 0 25,000 39,600 lnterfund Transfers -out - #103 (MVFT) 0 8,300 0 8,300 0 lnterfund Transfers -out - #501 (plow replace.) 0 0 0 0 100,000 lnterfund Transfers 73,975 44,600 0 44,600 0 Streets Misc. projects 130,206 0 0 0 0 Total Recurring Expenditures 3,878,201 4,888,327 0 4,888,327 4,891,263 Recurring Revenues Over (Under) Recurring Expenditures 1,071,536 (1,327) 0 (1,327) 11,537 NONRECURRING ACTIVITY Revenues Grants 129,194 0 0 0 0 Expenditures Bridge/Street Maintenance 0 450,000 0 450,000 0 Street Preservation 0 0 0 0 500,000 lnterfund Transfers -out - #402 (shop facility) 0 0 375,000 375,000 0 Capital Outlay 35,092 45,000 0 45,000 40,000 Snow Plow purchase (budgeted in 2010 delivered in 2011) 0 200,000 200,000 0 Total Recurring Expenditures Nonrecurring Revenues Over (Under) Nonrecurring Expenditures EXCESS (DEFICIT) OF TOTAL REVENUES OVER (UNDER) TOTAL EXPENDITURES BEGINNING FUND BALANCE ENDING FUND BALANCE 35,092 495,000 575,000 1,070,000 540,000 94,102 (495,000) (575,000) (1,070,000) (540,000) ;165,638 (496,327), (575,000) (1,071;327); (528 463)1 1,910,563 3,076,201 3,076,201 2,004,874 3,076,201 2,579,874 2,004,874 1,478, 411 11SV-FS21UsersImcalhounlBudgels120121Budget Summary 2011 08 23 2 CITY OF SPOKANE VALLEY, WA 2012 Budget SPECIAL REVENUE'FUNDS -:continued #102 Arterial Street Fund Revenues Motor VehicleFuel (Gas) Tax Investment Interest Interfund Transfer -in Subtotal revenues Expenditures Interfund Transfers Subtotal Expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 0 7,917 7,917 0 0 7,917 50,102 58,019 ', 2011 As Adopted Amendment . As. Amended :. 0 0 0 0 0 0 0 0 0 0 0 8/12/2011 0 0 0 0 0 58,019 58,019 0 0 58,019 58,019 0 0 (58,019) 0 58,019 58,019 0 58,019 0 0 #103 - PATHS & TRAILS Revenues Motor Vehicle Fuel (Gas) Tax 0 0 0 0 8,000 Interfund Transfer -In #101 (MVFT) 8,132 8,000 0 8,000 0 Investment Interest 78 0 0 0 0 Total revenues 8,210 8,000 0 8,000 8,000 Expenditures IF Transfer for Tralls/Paths Cap Prj 0 0 0 0 0 Miscellaneous 690 0 0 0 0 Capital Outlay 0 20,000 0 20,000 0 Total expenditures 690 20,000 0 20,000 0 Revenues over (under) expenditures 7,520 (12,000) (12,000) 8,000 Beginning fund balance 40,666 48,186 48,186 36,186 Ending fund balance 48,186 36,186 36,186 44,186 #105 - HOTEL 1 MOTEL TAX FUND Revenues Hotel/Motel Tax 448,545 480,000 0 480,000 430,000 Investment Interest 1,017 1,000 0 1,000 700 Subtotal revenues 449,562 481,000 0 481,000 430,700 Expenditures Interfund Transfers - #001 37,500 0 0 0 30,000 Tourism Promotion 362,302 500,000 0 500,000 400,700 Subtotal expenditures 399,802 500,000 0 500,000 430,700 Revenues over (under) expenditures 49,760 (19,000) (19,000) 0 Beginning fund balance 222,596 272,356 272,356 253,356 Ending fund balance 272,356 253,356 253,356 253,356 \\SV-FS21Userslmcalhoun\Budgets120121Budget Summary 2011 08 23 3 CITY OF SPOKANE VALLEY, WA 2012 Budget SPECIAL-REVENUEFUNDS = continued;: #120 - CENTER PLACE OPERATING RESERVE FUND Revenues investment interest Interfund Transfer Total revenues Expenditures Operations Total expenditures 1,047 0 2011 As Adopted. Amendment As Amended 3,000 0 0 3,000 0 0 8/12/2011 700 0 1,047 3,000 0 3,000 700 0 0 0 0 0 0 0 0 0 0 Revenues over (under) expenditures 1,047 3,000 3,000 700 Beginning fund balance 349,184 350,231 350,231 353,231 Ending fund balance 350,231 353,231 353,231 353,931 #121 - SERVICE LEVEL STABILIZATION RESERVE FUND Revenues investment Interest lnterfund Transfer Total revenues Expenditures Operations Total expenditures 16,794 54,000 0 54,000 10,000 0 0 0 0 0 16,794 54,000 0 54,000 10,000 0 0 0 0 0 0 0 0 0 0 Revenues over (under) expenditures 16,794 54,000 54,000 10,000 Beginning fund balance 5,407,001 5,423,795 5,423,795 5,477,795 Ending fund balance 5,423,795 5,477,795 5,477,795 5,487,795 #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest 1,131 5,000 0 5,000 700 Interfund Transfer 0 0 0 0 0 Subtotal revenues 1,131 5,000 0 5,000 700 Expenditures Reserve for Winter Weather 0 0 0 0 0 Total expenditures 0 0 0 0 0 Revenues over (under) expenditures 1,131 5,000 5,000 700 Beginning fund balance 500,037 501,168 501,168 506,168 Ending fund balance 501,168 506,168 506,168 506,868 #123 - CIVIC FACILITIES REPLACEMENT FUND Revenues Investment Interest 3,211 12,000 0 12,000 2,000 Interfund Transfer - #001 397,000 407,000 0 407,000 397,000 Total revenues 400,211 419,000 0 419,000 399,000 Expenditures Capital Outlay 0 0 0 0 0 Total expenditures 0 0 0 0 0 Revenues over (under) expenditures 400,211 419,000 419,000 399,000 Beginning fund balance 1,208,048 1,608,259 1,608,259 Z027,259 Ending fund balance 1,608,259 2,027,259 2,027,259 2,426,259 \\SV-FS21UserslmcalhounlBudgets120121Budget Summary 2011 08 23 4 CITY OF SPOKANE VALLEY, WA 2012 Budget DEBT>SERV10E FUNDS,. #204 - DEBT SERVICE FUND Revenues Facilities District Payment Interfund Transfer -in - #301 Interfund Transfer -in - #302 Total revenues Expenditures 2011..;; As...= .. Adopted Amendment As Amended .`'. 8/12/2011 421,520 460,000 0 460,000 432,320 91,978 110,000 0 110,000 92,652 91,979 115,000 0 115,000 92,651 605,477 685,000 0 685,000 617,623 Debt Service Payments - CenterPlace 421,522 460,000 0 460,000 432,320 Debt Service Payments - Roads 184,051 225,000 0 225,000 185,303 Total expenditures 605,573 685,000 0 685,000 617,623 Revenues over (under) expenditures (96) 0 0 0 Beginning fund balance 96 (0) (0) (0) Ending fund balance (0) (0) (0) (0) 11SV-FS21UserslmcalhounlBudgets120121Budget Summary 2011 08 23 5 CITY OF SPOKANE VALLEY, WA 2012 Budget CAPITAL PROJECTS FUNDS #301 - CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Interfund Transfer -in - #303 Total revenues Expenditures 2011;'; Asp Adopted . Amendment As;.. `Amended 487,110 400,000 3,661 15,000 135,000 0 8/12/2011 0 900,000 975,000 0 15,000 900 0 0 0 625,771 415,000 0 915,000 475,900 Intergovernmental Services 0 0 0 0 0 Interfund Transfer -out - #204 0 112,500 0 112,500 92,652 Interfund Transfer -out - #303 0 901,098 0 901,098 363,627 Interfund Transfers 991,543 0 0 0 0 Total expenditures 991,593 1,013,598 0 1,013,598 956,279 Revenues over (under) expenditures (365,772) (598,598) (598,598) 19,121 Beginning fund balance 1,158,697 792,875 792,875 194,277 Ending fund balance 792,875 199,277 194,277 213,398 #302 SPECIAL CAPITAL PROJECTS FUND Revenues REET 2 - Taxes 975,194 900,000 0 400,000 475,000 Investment Interest 4,584 15,000 0 15,000 2,000 Interfund Transfer -in 7,841 0 0 0 0 Total revenues 487,619 915,000 0 415,000 477,000 Expenditures Interfund Transfer -out - #101 0 0 Interfund Transfer -out - #209 0 112,500 Interfund Transfer -out - #303 0 897,393 Interfund Transfer -out - #307 0 11,176 Interfund Transfer -out - #308 0 0 Interfund Transfers 599,536 0 Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 0 0 0 112,500 92,651 0 897,393 1,948,059 O000 i 41,176 0 50,000 i 150,000 0 0 0 0 599,636 1,021,069 180,000 1,201,069 1,590,710 (106,917) (606,069) (786,069) (1,063,710) 2,940,001 2,333,089 2,333,084 1,597,015 2,333,084 1,727,015 1,547,015 483,305 11SV-FS21UserslrncalhounlBudgets120121Budget Summary 2011 08 23 6 CITY OF SPOKANE VALLEY, WA 2012 Budget CAP,ITALPROJECTS'FUNDS -continued #303 STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds Developer Contribution Miscellaneous Interfund Transfer -In - #001 Interfund Transfer -in - #301 Interfund Transfer -in - #302 Interfund Transfer -€n - #401 Interfund Transfer -In 2011_': As ... Adopted Amendment As Amended 2,264,783 5,038,819 70,860 0 1,350 0 0 1,500,000 0 901,095 0 897,393 0 100,000 1,317,918 0 8/12/2011 0 5,038,819 7,755,118 0 0 0 0 0 0 0 1,500,000 89,000 0 901,095 363,627 0 897,393 1,448,059 0 100,000 0 0 0 0 Totel revenues 3,654,911 8,437,307 0 8,437,307 9,655,804 Expenditures 005 Pines/Mansfield, Wilbur Rd. to Pines 110,178 450,000 0 450,000 463,312 060 Argonne Rd Corridor Upgrade SRTC 06-31 22,587 581,886 0 581,886 802,792 061 Pines (SR27) ITS Imporvement SRTC 06-26 3,721 1,843,221 0 1,843,221 1,766,201 063 Broadway Avenue Safety Project Pines- Park 74,127 834,000 0 834,000 0 065 Sprague/Sullivan PCC Intersection 957,843 0 0 0 0 066 Broadway Ave. Rehabilitation Proj # 2 949 0 0 0 0 069 Park Road - #2 (PE Only) - Broadway to Indiana 87,146 0 0 0 0 100 16th & Bettman Stormwater Drainage 0 0 0 0 0 102 Sprague/Evergreen PCCP Intersection 104 0 0 0 0 103 Sprague/Pines PCCP Intersection 7,182 0 0 0 0 104 Sprague/McDonald PCCP Intersection 1,312 0 0 0 0 110 Sprague Resurface - E'green to University 55,313 0 0 0 0 112 Indiana Ave. Extension - 3600 189,479 200,000 0 200,000 0 113 Indiana/Sullivan Intersection PCC 54,060 1,171,200 0 1,171,200 0 114 Broadway/Sullivan PCC Intersection 723,739 0 0 0 0 115 Sprague Ave Resurfacing -Evergreen to Sullivan 2,946 0 0 0 1,582,000 127 2009 ADA Improvements 96,449 0 0 0 0 139 Park Rd RR Crosing Safety Improvements 8,938 0 0 0 0 STEP Projects (106,107,109,128,129,130,131) 1,213,840 0 0 0 0 WSDOT Urban Ramp Projects 45,000 0 0 0 0 Contingency 0 500,000 0 500,000 1,500,000 Misc. Road Projects 0 1,935,000 0 1,935,000 0 123 Mission Ave -Flora to Barker 0 486,000 0 488,000 300,000 141 Sullivan & Euclid PCC 0 163,000 0 163,000 26,289 142 Broadway @ Argonne/Mullan 0 271,000 0 271,000 138,150 145 Spokane Valley-Miltwood Trail 0 0 0 0 447,000 146 24th Ave Sidewalk - Adams to Sullivan 0 0 0 0 278,520 148 Greenacres Trail - Design 0 0 0 0 60,000 149 In -House Design - Sidewalk Infill 0 0 0 0 398,250 154 Sidewalk & Tansit Stop Accessibility 0 0 0 0 182,290 155 Sullivan Rd W Bridge Replacement 0 0 0 0 600,000 Mansfield Ave. Connection 0 0 0 0 738,000 University Rd 11-90 Overpass Study 0 0 0 0 284,000 Total expenditures 3,654,911 8,437,307 0 8,437,307 9,566,604 Revenues over (under) expenditures 0 0 0 89,000 Beginning fund balance 73,456 73,456 73,456 73,456 Ending fund balance 73,456 73,456 73,456 162,456 11SV-FS21UserslmcalhounlBudgets120121Budget Summary 2011 08 23 7 CITY OF SPOKANE VALLEY, WA 2012 Budget CAPITAL PROJECTS.FUNDS continued #304 - MIRABEAU PROJECTS FUND Revenues Other Miscellaneous Revenue Investment Interest Total revenues Expenditures Capital Outlays Transfers Total expenditures 0 0 0 0 0 0 2011 ':= As Adopted Amendment As Amended 0 0 0 0 0 0 8/12/2011 0 0 0 0 0 0 o a 0 0 o a 0 0 0 0 0 0 Revenues over (under) expenditures 0 0 0 0 Beginning fund balance 44,302 44,302 44,302 44,302 Ending fund balance 44,302 44,302 44,302 44,302 #307 - CAPITAL GRANTS FUND Revenues Grant Proceeds 1,685,541 0 120,000: 120,000 0 .................... Miscellaneous 1,000 55,000 0 55,000 0 linterfund Transfer in #302 :` 0 0 [ 30000; 30,000 0 Interfund Transfer -In 311,226 0 0 0 0 Total revenues 1,997,767 55,000 150,000 205,000 0 Expenditures 019 Broadway Ave, Rehab -Bates to Sullivan 4,986 0 0 0 0 039 Argonne Road Overlay - Indiana to Montgomery 2,931 0 0 0 0 054 44th Ave Pathway: Woodruff Rd. to Sands Rd. 360,234 5,000 0 5,000 0 062 Appleway/SpraguelDishman ITS 190-D€shman-Oi 2,880 50,000 0 50,000 0 088 Broadway - Moore to Flora 1,626,735 0 150000-i 150,000 0 Miscellaneous 0 0 129 129 0 Total expenditures 1,997,767 Revenues over (under) expenditures 0 Beginning fund balance 129 Ending fund balance 129 129 55,000 150,129 205,129 0 0 (129) 129 129 0 0 0 0 11SV-FS21Userslmcalhoun\Budgets120121Budget Summary 2011 08 23 8 CITY OF SPOKANE VALLEY, WA 2012 Budget CAPITAL PROJECTS;FUNDS:continued. #308 - BARKER BRIDGE FUND Revenues Grant Proceeds Developer Contribution Interfund Transfer -In - #302 Total revenues Expenditures Bridge Reconstruction Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 494,897 83,676 669,779 1,248, 352 2011- .`. As Adopted Amendment As Amended o o 0 o 0 0 o [ 150000 150,000 0 150,000 8/12/2011 0 0 0 150,000 0 1,248,352 0 150,000;.; 150,000 0 1,248,352 0 0 0 0 150,000 150,000 0 0 0 0 0 0 0 0 0 0 #309 - PARKS CAPITAL PROJECTS FUND Revenues Grant Proceeds 0 500,000 0 500,000 0 Interfund Transfer -in - #001 0 100,000 0 100,000 100,000 Interfund Transfers 209,031 0 0 0 0 Investment Interest 2,612 13,000 0 13,000 0 Total revenues 211,643 613,000 0 613,000 100,000 Expenditures Terrace Vlew Park Shelter 23,489 80,000 0 80,000 0 Terrace View Park Play Equipment 0 0 0 0 120,000 Contingency 0 320,000 (220,000) 100,000 50,000 Greenacres Park 55,106 1,559,036 0 1,559,036 0 Valley Mission Park 39,132 0 0 0 0 Discovery (Universal) Park 191,305 0 0 0 0 Total expenditures 309,031 1,959,036 (220,000) 1,739,036 170,000 Revenues over (under) expenditures (97,388) (1,346,036) (1,126,036) (70,000) Beginning fund balance 1,346,752 1,249,365 1,249,365 123,329 Ending fund balance 1,249,365 (96,671) 123,329 53,329 IISV-FS21UserslmcalhounlBudgets12012\Budget Summary 2011 08 23 9 CITY OF SPOKANE VALLEY, WA 2012 Budget CAPITAL-PROJECTS:FUNDS `coptlnued` #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Interfund Transfers Investment Interest 18,060 40,000 0 . 2091 .:,: As Adopted; Amendment As Amended 0 Total revenues Expenditures Interfund Transfers 929,048 0 0 0 0 Interfund Transfers -out #001 0 2,000,000 0 2,000,000 0 Facilities 17,866 0 0 0 0 Total expenditures 946,914 2,000,000 0 2,000,000 0 0 8/12/2011 0 0 40,000 6,000 18,060 40,000 0 40,000 6,000 0 Revenues over (under) expenditures (928,855) (1,960,000) (1,960,000) 6,000 Beginning fund balance 5,628,600 4,899,745 4,899,745 2,939,745 Ending fund balance 4,699,745 2,939,745 2,939,745 2,945,745 #311 - STREET CAPITAL IMPROVEMENTS 2011+ Revenues Interfund Transfers -in - #001 0 500,000 0 500,000 0 Interfund Transfers In - #001 (40%>$26mm = $584,681) 0 584,681 584,681 0 Investment Interest 0 0 0 0 2,200 Total revenues 0 500,000 584,681 1,084,681 2,200 Expenditures Facilities 0 500,000 (500,000) 0 1,086,881 Total expenditures 0 500,000 (500,000) 0 1,086,881 Revenues over (under) expenditures 0 0 1,084,681 (1,084,681) Beginning fund balance 0 0 0 1,084,681 Ending fund balance 0 0 1,084,681 0 IISV-FS21Users\mcalhoun\Budgets120121Budget Summary 2011 08 23 10 CITY OF SPOKANE VALLEY, WA 2012 Budget ENTER" PRISEFUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment interest Miscellaneous 2011:"' As Adopted Amendment As Amended 8/12/2011 1,742, 244 1,710,000 0 1,710,000 1,750,000 7,360 0 0 0 5,000 6,324 22,000 0 22,000 0 Total Recurring Revenues 1,755,928 1,732,000 0 1,732,000 1,755,000 Expenditures Wages 1 Benefits 1 Payroll Taxes 337,055 418,000 0 418,000 438,614 Supplies 12,287 43,100 0 43,100 32,540 Services & Charges 885,283 1,221,905 0 1,221,905 1,244,287 Intergovernmental Payments 22,135 46,640 0 46,640 23,000 Depreciation 50,582 0 0 0 0 Interfund Transfers -out - #001 0 0 0 0 15,000 Total Recurring Expenditures 1,307,343 1,729,645 0 1,729,645 1,753,441 Recurring Revenues Over (Under) Recurring Expenditures 448,586 2,355 0 2,355 "1,559 NONRECURRING ACTIVITY Revenues Grant Proceeds lnterfund Transfers -in - #101 (shop facility) Total Nonrecurring Revenues Expenditures lnterfund Transfers -out Contracted maintenance Div. 055 NPDES-Phase II program dev, Capital - various projects Shop Facility Total Nonrecurring Expenditures Nonrecurring Revenues Over (Under) Nonrecurring Expenditures EXCESS (DEFICIT) OF TOTAL REVENUES OVER (UNDER) TOTAL EXPENDITURES BEGINNING FUND BALANCE ENDING FUND BALANCE 19,754 0 0 0 153,667 0 0 375,000 375,000 0 19,754 0 375,000 375,000 153,667 90,170 100,000 0 100,000 0 0 120,000 0 120,000 0 21,670 0 0 0 0 334,887 300,000 0 300,000 400,000 0 0 750,000 750,000 0 446,727 520,000 750,000 1,270,000 400,000 (426,973) (520,000) (375,000) .' :: (895,000) (246,333) 21,612: j :(6.1•t;646)', 2,267,232 2,288,845 2,288,845 1,771,200 75,,000) 1892 645)] 2,288,845 1,396,200 (244,774)} 1,396,200 1,151,426 11SV-FS21UserslmcalhounlBudgets120121Budget Summary 2011 08 23 11 CITY OF SPOKANE VALLEY, WA 2012 Budget ENTERPRISE FUNDS `continued #403 - AQUIFER PROTECTION AREA Revenues Spokane County Investment interest Total revenues Expenditures Facilities Total expenditures 0 0 0 0 0 As dopted mendmen As Amends 8/12/2011 0 500,000 500,000 500,000 0 0 0 2,500 0 500,000 500,000 502,500 0 0 0 0 0 0 0 0 Revenues over (under) expenditures 0 0 500,000 502,500 Beginning fund balance 0 0 0 500,000 Ending fund balance 0 0 500,000 1,002,500 \\SV-FS21UserslmcalhounlBudgets120121Budget Summary 2011 08 23 12 CITY OF SPOKANE VALLEY, WA 2012 Budget INTERNAL :SERVICE -FUNDS #501 - ER&R FUND Revenues Interfund Transfer -in -#001 0 Interfund Transfer -in - #101 (plow replace.) 0 Investment Interest 301 Total revenues Expenditures 2041 As Adopted : Amendment . As Amended 8/12/2011 a 0 0 0 0 0 0 100,000 9,000 0 9,000 0 301 9,000 0 9,000 100,000 Computer replacement lease 0 0 0 0 0 Software/Hardware replacement 0 0 0 0 0 Vehicle Replacement 0 0 0 0 0 Capital Outlay 0 209,000 0 209,000 0 Total expenditures 0 209,000 0 209,000 0 Revenues over (under) expenditures 301 (200,000) (200,000) 100,000 Beginning fund balance 906,078 906,379 906,379 706,379 Ending fund balance 906,379 706,379 706,379 806,379 #502 - RISK MANAGEMENT FUND Revenues Investment Interest 50 0 0 0 0 tnterfund Transfer -#001 318,000 319,000 0 319,000 319,000 Total revenues 318,050 319,000 0 319,000 319,000 Expenditures Services 8, Charges 309,724 319,000 0 319,000 319,000 Total expenditures 309,724 319,000 0 319,000 319,000 Revenues over (under) expenditures 8,326 0 0 0 Beginning fund balance 12,094 20,420 20,420 20,420 Ending fund balance 20,420 20,420 20,420 20,420 \\SV-FS21Users\rncalhoun\Budgets120121Budget Summary 2011 08 23 13 CITY OF SPOKANE VALLEY, WA 2012 Budget 2091: As Adopted Amendment ' As Amended.,.' 8/12/2011 Revenues 52,981,639 55,649,432 2,845,362 58,494,794 54,765,994 Expenditures 49,865,255 61,277,068 1,873,829 63,150,897 56,622,601 11, 525,343 (419,871) 11,105,472 11,263,685 11SV-FS21UserslmcalhounlBudgets120121Budget Summary 2011 08 23 14 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 23, 2011 Department Director Approval: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: VOUCHER LIST DATE 08-02-2011 08-05-2011 08-05-2011 08-09-2011 08-11-2011 08-12-2011 08-12-2011 08-12-2011 Approval of the Following Vouchers: VOUCHER NUMBERS: 5300-5308 (refunds) 23498-23549; 727110025 23550-23580 5309-5315 (refunds) 23581-23603 (minus 23587); 805110006 23604-23619 23620-23632 23633 GRAND TOTAL: TOTAL AMOUNT $454.20 $1,618,316.13 $37,445.57 $626.00 $1,016,365.30 $124,198.64 $29,290.62 $143.31 $2,826,839.77 RECOMMENDED ACTION OR MOTION: Approve claims for vouchers as listed above. BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: Mark Calhoun, Finance Director ATTACHMENTS Voucher Lists vchlist 08/02/2011 1:36:48PM Voucher List Spokane Valley Page: 1 Bank code : Pk -ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 5300 8/2/2011 002050 ADDUS HEALTHCARE 5301 8/2/2011 002794 DODGE, CO N N I E 5302 8/2/2011 002795 FROST, JESSIE 5303 8/2/2011 002791 NEMITZ, AUDREY 5304 8/2/2011 002790 SPOKANE TRANSIT AUTHORITY REFUND REFUND REFUND REFUND REFUND 5305 8/2/2011 000896 SPOKANE VALLEY MEALS ON WHEELS REFUND 5306 8/2/2011 002796 THE ALDER GROUP 5307 8/2/2011 002792 UNION PACIFIC EMPLOYEES CLUB 5308 8/2/2011 002793 WILKINSON, VERNIE 9 Vouchers for bank code : pk-ref 9 Vouchers in this report REFUND REFUND REFUND 001.237.10. DEPOSIT REFUND: 001.237.10. DEPOSIT REFUND: 001.076.301 CANCELLATION: S 001.237.10. DEPOSIT REFUND: 001.076.305 DEPOSIT REFUND: 001.237.10. DEPOSIT REFUND: 001.237.10. DEPOSIT REFUND: 001.237.10. DEPOSIT REFUND: 001.076.305 DEPOSIT REFUND: VALLEY MISSIC Total : VALLEY MISSIC Total : UMMER DAY CAI Total : EDGECLIFF Total : GREAT ROOM, Total : VALLEY MISSIC Total : MEETING ROOT Total : EDGECLIFF Total : FIRESIDE LOU' Total : Bank total : 52.00 52.00 52.00 52.00 100.00 100.00 52.00 52.00 32.20 32.20 52.00 52.00 52.00 52.00 52.00 52.00 10.00 10.00 454.20 Total vouchers : 454.20 Page: 1 vchlist 08/05/2011 1:55:30PM Voucher List Page: 1 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23498 8/5/2011 002543 AIR ELECTRIC EQUIPMENT & TOOLS 169533 101.042.000 SUPPLIES: PW 2,615.33 Total : 2,615.33 23499 8/5/2011 000197 AIRFACTZ 54980 001.018.016 BACKGROUND CHECKS: HR 40.00 Total : 40.00 23500 8/5/2011 001081 ALSCO LSPO999901 001.090.000 FLOOR MATS: BUILDING 33.22 Total : 33.22 23501 8/5/2011 002756 AMERICAN LEAK DETECTION 13253 101.042.000 SINK HOLE LEAK: E. BOWDISH & 275.00 Total : 275.00 23502 8/5/2011 001012 ASSOC BUSINESS SYSTEMS 499122 001.013.015 COPIER COSTS: LEGAL 145.03 499148 001.058.050 COPIER COSTS: CD 1,001.99 Total : 1,147.02 23503 8/5/2011 001565 BERRETH THOMAS PRINTING 27605 001.058.057 TARGET DATE SHEETS: CD 994.61 Total : 994.61 23504 8/5/2011 000673 BUDGET ARBOR & LOGGING LLC 11-1336 101.042.000 TREE TIMMING 2,608.80 Total : 2,608.80 23505 8/5/2011 000729 CH2MHILL INC 3800174 303.303.069 PARK RD RECON 0069 ENG SVCS 1,406.75 Total : 1,406.75 23506 8/5/2011 001888 COMCAST JULY 2011 001.090.000 HIGH SPEED INTERNET: CITY HALL 108.95 Total : 108.95 23507 8/5/2011 000508 CONOCOPHILLIPS FLEET 26748651 001.058.057 JULY 2011: FLEET FUEL BILL 3,250.32 Total : 3,250.32 23508 8/5/2011 001157 COUNTRY HOMES POWER EQUIP 88806 101.042.000 SUPPLIES: PW 165.88 Total : 165.88 23509 8/5/2011 000683 DAVID EVANS & ASSOCIATES 307652 001.058.055 SURVEYING SERVICES 1,025.50 Total : 1,025.50 Page: 1 vchlist 08/05/2011 1:55:30PM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23510 8/5/2011 002604 DELL FINANCIAL SERVICES LLC 23511 8/5/2011 000734 DEPT OF TRANSPORTATION 23512 8/5/2011 000912 DEX MEDIA WEST 23513 8/5/2011 000278 DRISKELL, CARY 23514 8/5/2011 001232 FASTENAL CO PURCHASING 23515 8/5/2011 002507 FASTENERS, 1NC 23516 8/5/2011 001447 FREE PRESS PUBLISHING INC 23517 8/5/2011 000007 GRAINGER 23518 8/5/2011 002568 GRANICUS INC 23519 8/5/2011 001723 HEDEEN & CADITZ, PLLC 74963997 RE-313-ATB10712062 RE-313-ATB10712067 RE-313-ATB10712074 JULY 2011 EXPENSES I DLEW76388 I DLEW76408 S3097910.001 S3103073.001 36610 36612 36613 36655 36656 861093094 27944 6834 001.090.000 LEASE CONTRACT 101.042.000 101.042.000 101.042.000 Total : STATE ROUTE ROADWAY MANNT SIGNAL & ILLUMINATION MAIN INTELLIGENT TRAFFIC SYSTEMS Total : 001.076.305 ADVERTISING: CP 001.013.015 MILEAGE: D. DRISKELL 101.042.000 101.042.000 101.042.000 101.042.000 001.013.000 001.058.056 001.058.056 001.013.000 001.058.056 SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total : Total : Total : Total : Total : 1,087.47 1,087.47 8,174.60 1,844.71 78.27 10,097.58 253.37 253.37 54.65 54.65 33.47 25.63 59.10 84.17 1.90 86.07 39.10 68.00 99.45 25,00 78.20 309,75 001.032.000 SMALL TOOLS & EQUIPMENT: PW 39.40 Total : 39.40 001.090.000 BROADCASTING SERVICES 695.68 001.013.015 GENERAL PROFESSIONAL SERV1C 3,300.00 Total : 3,300.00 Total : 695.68 Page: 2 tech list 08/0512011 1:55:30PM Voucher List Page: 3 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23520 8/5/2011 002181 HEWLETT-PACKARD 66671085 001.090.000 DATA PROTECTOR SOFTWARE SU 1,563.72 Total : 1,563.72 23521 8/5/2011 001728 HP FINANCIAL SERVICES CO 600298989/9131/9489 001.090.000 LEASE PYMT 2,955.19 Total : 2,955.19 23522 8/5/2011 002518 INLAND PACIFIC HOSE & FITINGS 457764 101.042.000 SUPPLIES: PW 70.07 Total : 70.07 23523 8/5/2011 000265 JACKSON, MIKE AUGUST 2011 001.013.000 MONTHLY AUTO ALLOWANCE 300.00 Total : 300.00 23524 8/5/2011 002798 LILAC CITY SPRINKLERS 4293 101.042.000 LAWN RESTORATION 750.68 Total : 750.68 23525 8/5/2011 000824 MCTRANS CENTER, UNIVERSITY OF FL1 80693 101.042.000 HCS+ ANNUAL SUPPORT RENEWA 250.00 Total : 250.00 23526 8/5/2011 000132 MODERN ELECTRIC WATER CO AUGUST 2011 101.042.133 CONSTRUCTION SERVICE APPLIC) 150.00 Total : 150.00 23527 8/5/2011 000662 NATL BARRICADE & SIGN CO 73077 001.058.057 MARKING PAING: CD 50.87 Total : 50.87 23528 8/5/2011 000008 NORLIFT 20050256 101.042.000 SUPPLIES: PW 106.53 Total: 106.53 23529 8/5/2011 000239 NORTHWEST BUSINESS STAMP INC. 84509 001.018.016 PICTURE ID BADGES 16.85 Total : 16.85 23530 8/5/2011 000652 OFFICE DEPOT INC. 1360674081 001.013.000 OFFICE SUPPLIES: ADMIN 19.56 1362928652 001.018.014 OFFICE SUPPLIES: FINANCE 128.92 570948284001 001.076.000 OFFICE SUPPLIES: CP 16.58 570987091001 001.032.000 OFFICE SUPPLIES: PW 10.82 571471064001 001.013.015 OFFICE SUPPLIES: LEGAL 32.61 571835239001 001.018.013 SUPPLIES: ADMIN 119.55 572160429001 001.032.000 OFFICE SUPPLIES: PW 236.82 Page: 3 vchlist 08/05/2011 1:55:30 PM Voucher List Page: 4 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23530 8/5/2011 000652 000652 OFFICE DEPOT INC. (Continued) Total : 564.86 23531 8/5/2011 000058 OMA A500163 001.018.016 PHYSICAL EXAMS: NEW EMPLOYE 65.00 Total : 65.00 23532 8/5/2011 000881 OXARC R066633 101.042.000 SUPPLIES: PW 88.05 Total : 88.05 23533 8/5/2011 000119 PLESE PRINTING 1330049136 001.013.015 BUSINESS CARDS 86.15 Total: 86.15 23534 8/5/2011 001089 POE ASPHALT PAVING, INC. RETAINAGE RELEASE 101.223.40. 2010 RETAINAGE RELEASE 72,104.74 Total : 72,104.74 23535 8/5/2011 000322 QWEST JULY 2011 001.076.000 JULY 2011: PHONE SERVICE 151.95 Total : 151.95 23536 8/5/2011 001066 SHARP -LINE INDUSTRIES, INC. 11519-1 101.042.000 44TH AVENUE MAILBOX RELOCATI, 9,915.25 Total : 9,915.25 23537 8/5/2011 002679 SPOKANE CO OFFICE OF FINANCIAL 934400532 001.016.000 SCSO IMPAIRED DRIVING EMPHAS 801.71 Total : 801.71 23538 8/5/2011 002797 SPOKANE CO STORMWATER UTILITY 0000001 402.402.000 CHESTER IMPROVEMENT PROJEC 610.09 Total : 610.09 23539 8/5/2011 000862 SPOKANE ROCK PRODUCTS, INC. Pay App # 2 303.303.112 INDIANAAVE. EXTENSION CN CON 207,98226 Total : 207,982.26 23540 8/5/2011 000311 SPRINT 326088106-044 001.090.000 WAPS FOR LAPTOPS 442.89 959698810-044 001.058.057 SPRINT CELL PHONES 953.07 Total : 1,395.96 23541 8/5/2011 000211 STATE TREASURER 23201 0039089 101.042.000 ENGINEER LICENSE RENEWAL -NC 76.00 Total : 76.00 23542 8/5/2011 000335 TIRE-RAMA 8080012041 001.058.057 06769D: OIL CHANGE 113.69 Total : 113.69 Page: 4 vchlist 08/0512011 1:55:30PM Voucher List Page: 5 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23543 8/5/2011 002799 TRINDERA ENGINEERING, INC 11150-1 402.402.000 STORMWATER PUMP STATIONS G/ 475.00 Total : 475.00 23544 8/5/2011 001464 TW TELECOM 04310290 001.076.305 INTERNET/DATA LINES/PHONE LINI 1,272.38 Total : 1,272.38 23545 8/5/2011 002597 TWISTED PAIR ENTERPRIZES L_L.0 812011 001.090.000 BROADCASTING COUNCIL MTGS J 2,220.00 Total : 2,220.00 23546 8/5/2011 000337 UPS 0000Y3F950301 001.018.013 SHIPPING CHARGES:: CITIZEN SUF 19.46 Total : 19.46 23547 8/5/2011 002188 VALLEY BEST -WAY BLDG SUPPLY 605260 101.042.000 SMALLTOOLS AND SUPPLIES: PW 16.26 605379 101.042.000 SMALL TOOLS AND SUPPLIES: PW 16.03 Total : 32.29 23548 8/5/2011 000087 VERIZON WIRELESS 0996072309 001.016.000 AIR CARD FOR SHERIFF 43.01 0996073122 001.016.000 AIR CARDS FOR POLICE DEPARTN 860.48 0996075630 001.090,000 !PAD & ZOOM PAD SERVICES: IT -115.82 6608101336 101.042.000 AIR CARDS FOR ST MAINT BLDG. 215.05 Total : 1,002.72 23549 8/5/2011 000964 VOLT MANAGEMENT CORP 25391027 001.090.000 STAFFING SVCS: IT 651.00 25432061 001.090.000 STAFFING SVCS: IT 446A0 Total : 1,097.40 727110025 7/27/2011 000001 SPOKANE CO TREASURER 9290200201 001.016.000 LAW ENFORCEMENT 1,282,372.81 Total : 1,282,372.81 53 Vouchers for bank code : apbank Bank total : 1,618,316.13 53 Vouchers in this report Total vouchers : 1,618,316.13 Page: 5 vchlist 08/05/2011 2:53:02PM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23550 8/5/2011 000756 3CMA 23551 8/5/2011 000921 A TO Z RENTALS 23552 8/5/2011 000150 ALLIED FIRE & SECURITY 23553 8/5/2011 000918 BLUE RIBBON LINEN SUPPLY INC 23554 8/5/2011 002562 CD'A METALS 23555 8/5/2011 000143 CITY OF SPOKANE 23556 8/5/2011 001169 CITY OF SPOKANE VALLEY 23557 8/5/2011 000326 CONSOLIDATED IRRIGATION #19 23558 8/5/2011 001880 CROWN WEST REALTY LLC 23559 8/5/2011 000246 EAST SPOKANE WATER DIST #1 August 2011 61305-1 61339-1 SVC1046966 9244774 9246723 50014323 50014703 349961 351316 July 2011 July 2011 July 2011 July 2011 30 July 2011 JUNE 2011 001.018.013 101.042.000 101.042.000 001.076.305 001.076.305 001.076.305 001.076.305 001.076.305 101.042.000 101.042.000 101.042.000 001.011.000 101.042.000 001.076.300 101.042.000 101.042.000 001.076.300 ANNUAL MEMBERSHIP DUES Total : EQUIPMENT RENTAL: PW EQUIPMENT RENTAL: PW CAMERA SERVICE CALL Total : Total : LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C Total : SUPPLIES: PW SUPPLIES: PW TRANSFER STATION: PW PETTY CASH: 9746, 47 UTILITIES: PW UTILITIES: PARKS Total : Total : Total : Total : COMMON AREA MA1NT: E. EUCLID Total : WATER CHARGES: PW WATER CHARGES: EDGECLIFF PA Total : 375.00 375.00 152.18 292.19 444.37 64.13 64.13 148.43 217.50 57.95 23.44 447.32 509.91 77.61 587.52 61.65 61.65 20.29 20.29 410.44 568.94 979.38 156.82 156.82 596.18 912.70 1,508.88 Page: 1 vchlist 08/05/2011 2:53:02PM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23560 8/5/2011 001750 FIRST TRANSIT, INC 23561 8/5/2011 000655 INTL CODE COUNCIL: RENEWALS 23562 8/5/2011 001635 ISS FACILITY/EVENT SERVICES 23563 8/5/2011 002714 MILD TOO WILD UPHOLSTERY 23564 8/5/2011 001860 PLATT 23565 8/5/2011 000291 PROJECT ACCESS, INC. 23566 8/5/2011 000019 PURRFECT LOGOS, INC. 23567 8/5/2011 000153 ROLLER VALLEY 23568 8/5/2011 000415 ROSAUERS 23569 8/5/2011 001174 SPACESAVER NW 10564415 July 2011 26089 101210 9833731 9884156 9889993 9894263 107-02 107-03 27868 27880 42712 11-1885 12610 23570 8/5/2011 002679 SPOKANE CO OFFICE OF FINANCIAL 2011 SCSO GRANT 001.076.301 TRANSPORTATION FOR SUMMER 1 Total : 001.058.057 CERTIFICATION RENEWAL: BEBOL Total : 001.076.305 JULY 2011 001.058.057 SEAT REPAIR AND REWELD SEAT Total : Total : 001.076.305 001.076.305 001.076.305 001.076.305 001.090.000 001.090.000 001.076.305 001.076.300 SUPPLIES FOR CENTERPLACE SUPPLIES AT CENTERPLACE SUPPLIES AT CENTERPLACE SUPPLIES FOR CENTERPLACE Total : 2ND QTR 2011: OUTSIDE AGENCY 3RD QTR 2011: OUTSIDE AGENCY Total : SHIRTS FOR CENTERPLACE WITH SIGNAGE FOR PARKS Total : 001.076.301 SUMMER DAY CAMP FIELD TRIPS Total : 001.076.301 SUPPLIES FOR SUMMER CAMP Total : 001.058.055 LABELS AND JACKET STRIPS: CD Total : 001.016.000 IMPAIRED DRIVING EMPHASIS OVI Total : 1,612.70 1,612.70 85.00 85.00 7,136.00 7,136.00 220.11 220.11 147.08 57.70 39.55 6.87 251.20 5,000.00 5,000.00 10,000.00 109.13 210.33 319.46 180.00 180.00 26.82 26.82 566.06 566.06 1,026.47 1,026.47 Page: 2 vchlist 0810512011 2:53:02PM Voucher List Spokane Valley Page: 3 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23571 8/5/2011 000459 SPOKANE CO TITLE CO 23572 8/5/2011 000324 SPOKANE CO WATER DIST #3 23573 8/5/2011 000420 SPOKANE REGIONAL HEALTH DIST SM3093 June 2011 2nd QTR 2011 23574 8/5/2011 001083 STANDARD PLBG HEATING CONTROLS 29708 23575 8/5/2011 002718 STEELE, JOSHUA July 2011 23576 8/5/2011 002306 TERRELL, LANDSCAPE ARCHITECT, MIC 638 23577 8/5/2011 002254 TOWEY, TOM 23578 8/5/2011 001056 TRIPLE PLAY 23579 8/5/2011 000014 TYLER TECHNOLOGIES, INC. Expenses July 2011 50927 23580 8/5/2011 000038 WASTE MANAGEMENT OF SPOKANE 1211089-2681-1 1211090-2681-9 31 Vouchers for bank code : apbank 31 Vouchers in this report 402.402.000 WORK CHARGE FOR RESEARCH Total : 101.042.000 WATER CHARGES: PW 001.076.300 2ND QTR 2011: WATER TESTING Total : 001.016.000 JUNE 2011 MONTHLY MAINT PREC Total : 001.076.301 INSTRUCTOR PMT: TENNIS 309,309.144 TERRACE VIEW SHELTER ARCHITI Total : 001.011.000 EXPENSE REIMBURSEMENT Total : 001.076.301 SUMMER DAY CAMP FIELD TRIP 7/ Total : 001.090.000 HR WEB EXTENSION SOFTWARE Total : Total 101.042.000 101.042.000 Total : WASTE MANAGEMENT: PW WASTE MANAGEMENT: PW Total : 54.35 54.35 241.09 241.09 201.00 201.00 537.48 537.48 1,568.00 1,568.00 2,093.70 2,093.70 58.28 58.28 1,537.53 1,537.53 4,725.80 4,725.80 173.79 185.37 359.16 Bank total : 37,445.57 Total vouchers : 37,445.57 Page: 3 vchlist 08/09/2011 11:31:44AM Voucher List Page: 1 Spokane Valley Bank code : pk ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 5309 8/9/2011 002800 ADULT YOUTH BOWLING LEAGUE REFUND 001.237.10. DEPOSIT REFUND: SULLIVAN 52.00 Total : 52.00 5310 8/9/2011 002801 BETHEL NAZARENE CHURCH REFUND 001.237.10. DEPOSIT REFUND: EDGECLIFF 52.00 Total : 52.00 5311 8/9/2011 002806 BRINGHURST, ALISON REFUND 001.076.301 CLASS CANCELLATION: TENNIS CI 40.00 Total : 40.00 5312 8/9/2011 002803 MINAYEV, NELLY REFUND 001.237.10. DEPOSIT REFUND 210.00 Total : 210.00 5313 8/9/2011 002802 STAMPER RUBENS P,S, REFUND 001.237.10. DEPOSIT REFUND: MIRABEAU ME) 52.00 Total : 52.00 5314 8/9/2011 002805 YI LEE, YOON REFUND 001.076.301 CLASS CANCELLATION: PEE WEE' 40.00 Total : 40.00 5315 8/9/2011 000487 YMCA OF THE INLAND NW Refund 001.076.302 AQUATICS REFUND 180.00 Total : 180.00 7 Vouchers for bank code : pk-ref Bank total : 626.00 7 Vouchers in this report Total vouchers : 626.00 Page: 1 vchlist 08/1112011 1:54:37PM Voucher List Page: 1 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23581 8/11/2011 000648 ABADAN 23582 8/11/2011 000050 APA- INLAND EMPIRE SECTION 23583 8/11/2011 001816 BENTHIN & ASSOCIATES 23584 8/11/2011 002807 BOUTEN CONSTRUCTION CO. 23585 8/11/2011 001926 DAVENPORT, SARAH 23586 8/11/2011 002236 DEPT OF COMMERCE i MAYS , r � 23588 8/11/2011 001253 GORDON THOMAS HONEYWELL 23589 8/11/2011 002808 HARBOR SEAFOOD GRILL 23590 8/11/2011 002538 HYDRAULICS PLUS, INC 159421 124840-1151 1787 App #1 EXPENSES AUGUST 2011 • - Gw Jul 11 1042 REFUND 13880 23591 8/11/2011 002259 MENKE JACKSON BEYER EHILS 439 511 303.303.063 BINDING: BROADWAY AVE SAFETY 190.46 Total : 190.46 001.058.056 2011 APA MEMBERSHIP: M. HARNC 225.00 Total : 225.00 001.032.000 SVPW CONTRACT # 10-027 I 5,002.00 Total : 5,002.00 309.309.079 GREENACRES PARK PHASE 1 143,066.98 Total : 143,066.98 001.018.014 MILEAGE: S. DAVENPORT 89.10 Total : 89.10 001.058.050 NW ECONOMIC DEVELOPMENT CC 875.00 Total : 875.00 r E III ,31-- Totai-! 44+1-1- 001.011.000 LOBBYIST SERVICES Total : 001.000.000 CSV ENDORSEMENT REFUND Total : 101.042.000 SHOP MAINT SUPPLIES Total : 001.013.015 PROF SVCS: HOLLYWOOD EROTIC 001.013.015 SPOKANE VALLEY/MONTGOMERY Total : 23592 8/11/2011 002259 MENKE JACKSON BEYER EHILS 511 001.013.015 SPOKANE VALLEY/MONTGOMERY Total : 3,307.51 3,307.51 13.00 13.00 2,606.86 2,606.86 2,397.50 327.79 2,725.29 500.00 500.00 Page: 1 vchlist 08/11/2011 1:54:37PM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23593 8/11/2011 000779 SOUTHARD, BRAD 23594 8/11/2011 000230 SPOKANE CO AUDITORS OFFICE 23595 8/11/2011 000658 SPOKANE CO SUPERIOR COURT 23596 8/11/2011 000898 SPOKANE PROCARE 23597 8/11/2011 000093 SPOKESMAN -REVIEW 23598 8/11/2011 001472 TESTAMERICA LAB 23599 8/11/2011 000335 T1RE-RAMA 23600 8/11/2011 002291 WACE 23601 23602 23603 8/11/2011 8/11/2011 8/11/2011 002809 WEE ONE'S WORLD 000676 WEST 000980 WESTERN SYSTEMS 805110006 8/5/2011 000001 SPOKANE CO TREASURER JUNE/JULY 2011 JULY 2011 AUGUST 2011 2011-07 336491 337093 337094 271045 274103 59002928 8080012220 August 2011 REFUND 823264925 0000020728 JULY 2011 101.042.000 2011 DEAD ANIMAL REMOVAL 001.058.056 RECORDING FEES 001.013.015 FILING FEES: LEGAL 1,260.00 Total : 1,260.00 101.042.000 101.042.000 101.042.000 101.042.000 001.018,016 402.402.000 Total : Total : 2011 LANDSCAPING CONTRACT #' 2011 LANDSCAPING CONTRACT# • 2011 LANDSCAPING CONTRACT #' 2011 LANDSCAPING CONTRACT #' Total : ADVERTISINGN: HR ADVERTISEMENT: PW Total : 363.00 363.00 230.00 230.00 12,942.11 138.00 70.66 70.66 13,221.43 926.41 261.18 1,187.59 402.402.000 SWEEPING & CATCH BASIN DEBRI 125.00 Total : 125.00 001.058.057 06769D: OIL CHANGE 439.84 001.058.057 REGISTRATION WACE CONFEREN. 250.00 Total : 250.00 001.000.000 CSV ENDORSEMENT REFUND 13.00 Total : 13.00 001.013.015 LEGAL SUBSCRIPTION 658.63 303.303.063 BROADWAY SAFETY RADAR SPEE 7,327.44 Total : 7,327.44 001.016.000 SPOKANE COUNTY SERVICES 209,206.46 Total : Total: 439.84 658.63 Page: 2 vchlist 08/11/2011 1:54:37P M Voucher List Page: 3 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice FundlDept Description/Account Amount 805110006 8/5/2011 000001 SPOKANE CO TREASURER (Continued) SETTLEMENT 06-09 24 Vouchers for bank code :. apbank 24 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date 001.016.000 SPOKANE COUNTY SERVICES: SE 623,481.71 Total : 832,688.17 Bank total : 1,016,506.61 Total vouchers : ir0461506:6g- 110"01365.30 Page: 3 vchlist 0811212011 10:49:48AM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23604 8/12/2011 001081 ALSCO 23605 8/12/2011 002813 COBERLY, SHANNON 23606 8/12/2011 000007 GRAINGER 23607 8/12/2011 000321 GREATER SPOKANE INC 23608 8/12/2011 000441 HOME DEPOT CREDIT SERVICES 23609 8/12/2011 000715 HSBC BUSINESS SOLUTIONS 23610 8/12/2011 002607 HUB SPORTS CENTER 23611 8/12/2011 000019 PURRFECT LOGOS, INC. LSP01006818 REFUND 9591134102 80404 July 2011 July 2011 August 2011 27867 27905 23612 8/12/2011 002812 ROCKY MOUNTAIN POOLS AND SPAS REFUND 23613 8/12/2011 000709 SENSKE LAWN & TREE CARE INC. 4000706 4115681 4115682 4354468 23614 8/12/2011 000184 SPLASH DOWN 7-27-11 001.090.000 FLOOR MATS: BUILDING 001.000.000 CSV ENDORSEMENT REFUND Total : Total : Total : 001.076.300 001.090.000 101.042.000 001.076.305 105.105.004 001.013.000 001.076.301 001.000.000 001.076.300 402.402.000 402.402.000 001.016.000 SUPPLIES: CENTERPLACE 2ND QTR 2011 GRANT REIMBURSE Total : SUPPLIES FOR MAINTENANCE FA( Total : SUPPLIES FOR PARKS AND KENS Total : AUGUST 2011 LODGING TAX REIMI Total : COSV MAGNETS BANNERS FOR PARKS PROGRAM; Total : CSV ENDORSEMENT REFUND Total : CONTRACT MAINT: JUNE 2011 2011 EMERGENCY TRAFFIC CONTI 2011 EMERGENCY TRAFFIC CONTI CONTRACT MAINTENANCE: JULY 1. Total : 001.076.301 SUMMER DAY CAMP FIELD TRIP Total : 33.22 33.22 13.00 13.00 27.08 27.08 10,500.00 10,500.00 130.83 130.83 134.98 134.98 6,459.19 6,459.19 215.23 54.35 269.58 13.00 13.00 48,215.08 542.71 542.71 485.73 49,786.23 522.00 522.00 Page: 1 vch l ist 08/1212011 10:49:48AM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23615 8/12/2011 000324 SPOKANE CO WATER DIST #3 July 2011 23616 8/12/2011 000451 SPOKANE REG SPORTS COMMISSION July 2011 23617 8/12/2011 000406 SPOKANE REGIONAL CVB 23618 8/12/2011 001970 STADIUM SPORTS 23619 8/12/2011 001444 UNITED LABORATORIES 16 Vouchers for bank code : apbank 16 Vouchers in this report 1, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that f am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date 2691 32547 19092 001.076.302 WATER CHARGES: PARKS 105.105.002 105.105.001 001.076.301 001.076.305 SUPPLIES FOR CENTERPLACE Total : 2ND QTR 2011 LODGING TAX REIM Total : 2011 LODGING TAX GRANT REIMBI Total : SHIRTS FOR SUMMER CAMPIPARI< Total : Total : 394.46 394.46 40,488.32 40,488.32 14,865.21 14,865.21 154.52 154.52 407.02 407.02 Bank total : 124,198.64 Total vouchers : 124,198.64 Page: 2 vchlist 08/12/2011 1:48:55PM Voucher List Page: 1 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23620 8/12/2011 002572 CINTAS CORPORATOIN 606669793 101.042.000 SUPPLIES: PW 62.07 606670785 101.042.000 SUPPLIES: PW 62.07 606671739 101.042.000 SUPPLIES: PW 62.07 606672726 101.042.000 SUPPLIES: PW 79.76 Total: 265.97 23621 8/12/2011 002520 HUSKY INTERNATIONAL TRUCKS 51875 101.042.000 SHOP MAINT SUPPLIES: PW 692.80 52557 101.042.000 SHOP MAINT SUPPLIES: PW 254.97 53418 101.042.000 SHOP MAINT SUPPLIES: PW 85.61 53524 101.042.000 SHOP MAINT SUPPLIES: PW 1,321.37 772924- REFUND 101.042.000 SHOP MAINT SUPPLIES: PW -374.78 773368 101.042.000 SHOP MAINT SUPPLIES; PW 110.92 Total : 2,090.89 23622 8/12/2011 002810 INLAND NW PARTNERS ASSOC AUGUST 2011 001.011.000 ECONOMIC RECOVERY 2011 MEET 60.00 Total : 60.00 23623 8/12/2011 000258 MICROFLEX INC. 00020129 001.090.000 TAXTOOLS SOFTWARE RENTAL: J[ 343.83 Total : 343.83 23624 8/12/2011 000616 NEW HORIZONS COMPUTER LEARNING 30758 001.018.014 WINDOWS TRAINING: BING 1,500.00 Total : 1,500.00 23625 8/12/2011 000008 NORLIFT 20050465 101.042.000 SUPPLIES: PW 627.20 Total : 627.20 23626 8/12/2011 000652 OFFICE DEPOT INC. 1367285676 001.032.000 OFFICE SUPPLIES: PW 164.64 Total : 164.64 23627 8/12/2011 002243 ORBITCOM 00483582 001.090.000 EITHERNET: AUGUST 2011 590.00 Total : 590.00 23628 8/12/2011 000881 OXARC R072665 101.042.000 SUPPLIES: PW 90.82 SSQ1619 101.042.000 SUPPLIES:PW 59.79 Total : 150.61 23629 8/12/2011 002811 SAHLBERG EQUIPMENT COMPANY 51915 101.042.000 TAG-ALOMG TRAILER 22,240.63 Page: 1 vchlist 08/12/2011 1:48:55PM Voucher List Page: 2 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23629 8/12/2011 002811 002811 SAHLBERG EQUIPMENT COMPANY (Continued) Total : 22, 240.63 23630 8/12/2011 002540 SPOKANE HOUSE OF HOSE INC. 148002 101.042.000 SHOP MAINT SUPPLIES: PW 186.14 148357 101.042.000 SHOP MAINT SUPPLIES: PW 14.11 Total : 200.25 23631 8/12/2011 002017 STRECH-N-GROW June 2011 001.076.301 INSTRUCTOR PAYMENTS 480.00 Total : 480.00 23632 8/12/2011 000964 VOLT MANAGEMENT CORP 25472420 001.090.000 STAFFING SVCS: IT 576.60 Total : 576.60 13 Vouchers for bank code : apbank Bank total : 29,290.62 13 Vouchers in this report Total vouchers : 29,290.62 I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the cJaim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Page: 2 vchlist 08/12/2011 2:24:32PM Voucher List Page: Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 23633 8/12/2011 002157 1=LJAY OIL COMPANY 4185022 101.042.000 JULY 2011 OIL PRODUCTS FOR PLC 143.31 Total : 143.31 1 Vouchers for bank code : apbank Bank total : 143.31 1 Vouchers in this report 1, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that 1 am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Total vouchers : 143.31 Page: 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 08-23-11 City Manager Sign -off: Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Period Ending August 15, 2011 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGET/FINANCIAL IMPACTS: Budget/Financial impacts: Gross: $ 235,437.47 Benefits: $ 36,307.71 Total payroll $ 271,745.18 STAFF CONTACT: Raba Nimri CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 23, 2011 Check all that apply: ® consent ❑ old business ❑ information ❑ admin. report Department Director Approval: ❑ ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA TITLE: Motion Consideration: Appointment Recommendations PREVIOUS COUNCIL ACTION TAKEN: Mr. Comer was initially appointed in 2005 for a three year term, and was re -appointed in 2008 for a second term. BACKGROUND: The Housing and Community Development Advisory Committee serves as an advisory committee to the Community Services, Housing, and Community Development Department, and through the Department, to the Board of County Commissioners. The purpose of the committee is to provide citizen representatives with the opportunity to participate in, comment on, and review the Community Development Block Grant (CDBG), Home Investment Partnership (HOME) Programs, Affordable Housing Trust Fund, and the Homeless Housing and Assistance Act. The Committee is made up of 17 citizen representatives from throughout Spokane County, with twelve participating cities and towns, and the "at large" positions made up of citizens from the remaining unincorporated areas of the County. Mayor Towey received a letter from Spokane County Community Services, Housing and Community Development Department Director Christine Barada notifying the Mayor of the pending expiration of the term of Shane Comer, current member of the Spokane County Housing and Community Development Advisory Committee. Ms. Barada has requested re- appointment of Mr. Comer and Mayor Towey has no objection to such reappointment. Mayoral representatives serve at the discretion of the appointing Mayor from each of Spokane County's cities and towns for a term not to exceed three years. Eligible applicants must reside within the city limits of the representative area. OPTIONS: Move to confirm the appointment; do not confirm the appointment; or take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: Move to confirm the Mayoral appointment of Shane Comer to the Spokane County Housing and Community Development Advisory Committee for a three year term beginning September 2, 2011. BUDGET/FINANCIAL IMPACTS: none STAFF/COUNCIL CONTACT: Mayor Towey ATTACHMENTS: June 30, 201 Letter from Christine Barada CHRISTINE BARADA COMMUNITY SERVICES, HOUSING, AND COMMUNITY DEVELOPMENT DEPARTMENT DI RECTOR June 30, 2011 The Honorable Tom Towey City of Spokane Valley 11707 East Sprague, Suite 106 Spokane Valley, WA 99822 Dear Mayor Towey: Shane Comer's term as an appointed member of the Spokane County Housing and Comm€ nity Development Advisory Committee is due to expire on September 2, 2011. Please reappoint Mr. Comer's, or appoint a new member to ensure that the City of Cheney has full participation in the Community Development Block Grant (CDBG) and HOME Programs, Please send a letter of appointment to the Spokane County Board of County Commissioners by August 15, 2011. I have also enclosed the application and supplemental forms for a new member to complete and include with your appointment letter if you choose to appoint a new individual. Please also forward a copy of your appointment letter and application form to our office. Please call the Advisory Committee Secretary, Tami Landsiedel, at 477-2588 if you have any questions. Sincerely, Christine Barada Director tpl Enclosures: 2 312 WEST 8TH AVENUE + 4TH FLOOR + SPOKANE, WA 99204 PHONE: (509) 477-5722 + FAx: (509) 477-6827 + RELAY SERVICE OF WA: 1-800-833-6384 VVVVW. SPOKAN ECOUNTY.ORG maz CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 23, 2011 Department Director Approval: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑information ❑ admin. report ❑pending legislation ❑executive session AGENDA ITEM TITLE: Draft Resolution 11-006 to Extinguish Drainage Easements at 13414 East Mission Avenue. GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: None BACKGROUND: In 1998, three drainage easements were granted to Spokane County as part the East Mission Plaza plat (See Attachment 1). The plat was never finalized, yet the drainage easements were recorded and dedicated to Spokane County. In 2009, the City of Spokane Valley approved a Binding Site Plan (BSP -04-08) for the Mission Medical Center on the same property, thus superseding the previously recorded easements. The City's Public Works Department has reviewed the recorded drainage easement documents and has determined that they are no longer required. The current property owner has requested that the City extinguish the easements which encumber the property. On August 8, 2011, staff presented the request to Council, recommending that the easements be extinguished. Council directed staff to prepare a resolution to be placed on the next available consent agenda. OPTIONS: Vote to approve resolution; or do nothing. RECOMMENDED ACTION OR MOTION: Move to approve resolution 11-006, extinguishing drainage easement at 13414 East Mission Avenue BUDGET/FINANCIAL IMPACTS: None STAFF CONTACT: Scott Kuhta, Planning Manager ATTACHMENTS: 1. Resolution. 2. Draft extinguishment document. DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 11-006 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, WASHINGTON, EXTINGUISHING DRAINAGE EASEMENTS AT 13414 EAST MISSION AVENUE, SPOKANE VALLEY, WASHINGTON, AND OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley, Washington is the successor in interest to stormwater drainage easements that were granted to Spokane County prior to the City's incorporation, which burdens property owned by Valley Medical Building, LLC; and WHEREAS, the easements in question are located on Spokane County Assessor's parcel number 45151.9030, at 13414 East Mission Avenue. The easements were recorded July 20, 1998, Spokane County Auditor's recording numbers 4245909, 4245910 and 4245911; and WHEREAS, the easements were intended to accommodate stormwater treatment facilities for a proposed development called East Mission Plaza, but the development was never completed; and WHEREAS, the City of Spokane Valley approved a binding site plan (BSP -04-08) and it was determined that the prior stormwater easements were no longer required; and WHEREAS, City staff has analyzed the request in terms of future need for stormwater treatment facilities and determined that the easements are not necessary for public health, safety or welfare. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington, as follows: Section 1. Relinquishment of Easements Burdening Spokane County Assessor's parcel number 45151.9030. The City Council of the City of Spokane Valley, as the successor in interest, hereby relinquishes the easements granted for stormwater treatment purposes, Spokane County Auditor's recording numbers 4245909, 4245910 and 4245911. Section 2. Authorization for City Manager to Execute Easement Extinguishment Document. The City Council of the City of Spokane Valley authorizes the City Manager to execute the Easement Relinquishment, attached as Exhibit A to this Resolution, and all other documents necessary thereto. Section 3. Effective Date. This Resolution shall be in full force and effect upon adoption. Adopted this day of August, 2011. CITY OF SPOKANE VALLEY ATTEST: Thomas E. Towey, Mayor Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Resolution 11-006, Extinguishment of Drainage Easement Page 1 of 2 REFERENCE #: GRANTOR: GRANTEE: SHORT LEGAL: ASSESSOR'S PROPERTY TAX PARCEL: EASEMENT EXTINGUISHMENT The City of Spokane Valley is the owner of easements acquired from Inland Empire Optical, dated July 15, 1998, and recorded under Auditor's File No's 4245909, 4245910 and 4245911, records of Spokane County, Washington, over the real property described therein as follows: (Insert Legal Descriptions Here) The City of Spokane Valley does hereby extinguish and release all rights acquired under said easement. IN WITNESS WHEREOF, said municipal corporation has caused this instrument to be executed this day of , 2011. STATE OF WASHINGTON COUNTY OF SPOKANE ) ) ) BY: Mike Jackson, City Manager On this day of , 2011, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Mike Jackson to me know to be the person who signed as City Manager for the City of Spokane Valley, Washington, the municipal corporation that executed this instrument, and acknowledged said instrument to be his free and voluntary act and deed and the free and voluntary act and deed of the City of Spokane Valley for the uses and purposes therein mentioned; and on oath stated that he is authorized to execute this instrument on behalf of the City of Spokane Valley. IN WITNESS WHERE OF I have set my hand and official seal the day and year first above written. (Signature of Notary) (Print or stamp name of Notary) My Appointment Expires: DRAFT MINUTES City of Spokane Valley City Council Regular Meetings Formal Meeting Format Tuesday, August 9, 2011 Mayor Towey called the meeting to order at 6:00 p.m. Attendance: City Staff Tom Towey, Mayor Gary Schimmels, Deputy Mayor Bill Gothmann, Councilmember Dean Grafos, Councilmember Brenda Grassel, Councilmember Chuck Hafner, Councilmember Arne Woodard, Councilmember Mike Jackson, City Manager Cary Driskell, City Attorney Mark Calhoun, Finance Director Rick VanLeuven, Police Chief Neil Kersten, Public Works Director John Hohman, Community Development Dir. Steve Worley, Senior Engineer Mike Stone, Parks and Recreation Director Inga Note, Traffic Engineer Carolbelle Branch, Public Information Officer Chris Bainbridge, City Clerk INVOCATION: Pastor Mike Graef of Valley United Methodist church gave the invocation. PLEDGE OF ALLEGIANCE: Mayor Towey led the Pledge of Allegiance. ROLL CALL: City Clerk Bainbridge called the roll; all councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the amended agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: Councilmember Woodard: reported that he attended a Chamber of Commerce Board Meeting at the Valley Hospital where they discussed putting together a committee for advertising and promoting Spokane Valley and the chamber, using the grant funds given to them by Spokane Valley; that he went to the Valley Partners open house where public officials were thanked for helping secure the $100,000 for fire suppression; and said he attended the City Hall barbecue. Councilmember Gothmann: reported that he attended a Health Board Meeting where they discussed and adopted their fee schedule for the upcoming year and discussed their national accreditation; participated in National Night out; went to the Spokane Valley Partner's celebration and employee appreciation; attended the unveiling of the Berry Picker sculpture at CenterPlace; mentioned he received an e-mail from Rick Scott, of SCOPE, and mentioned the "Promising Practice" award that SCOPE received, which was one of only five nationally received awards. Councilmember Grafos: said he attended the National Night Out; went to the Valley Partners celebration; went to the city employee barbecue; participated in this City's finance committee meeting where they discussed changing the format for the general fund and expenditures by not tying the funding balances to the report. Deputy Mayor Schimmels: said he went to the Spokane Regional Solid Waste Committee meeting; attended committee meetings with SRTC (Spokane Regional Transportation Council); sponsored a National Night Out; went to the Valley Partners open house; went to the city employee barbecue; went to Council Regular Meeting 08-09-2011 Page 1 of 9 Approved by Council: DRAFT the City's Finance Committee meeting; went to the Chamber's transportation meeting where City Engineer Worley gave a presentation concerning the Sullivan Bridge; went to the unveiling of the Berry Picker sculpture; and attended the Scottish Highlander Games at the Fairgrounds. Councilmember Grassel: said she attended several National Night Out gatherings; voiced her appreciation of the SCOPE volunteers; went to the Berry Picking sculpture unveiling and expressed thanks to the Arts Council. Councilmember Hafner: reported he attended the Partner's Open House; the Sullivan Bridge presentation at the Chamber; participated in National Night Out; and also attended the city employee barbecue. MAYOR'S REPORT: Mayor Towey reported that he attended the Valley Chamber of Commerce Government Affairs meeting at the hospital; went to several National Night Out locations; attended the Valley Partner's open house; went to the city employee barbecue; attended the Chamber meeting where Mr. Worley gave a presentation concerning the Sullivan Bridge; participated in the City's Finance Committee meeting; and went to the unveiling of the sculpture at CenterPlace, and extended thanks to Dr. Harken and members of the Arts Council. PUBLIC COMMENTS: Mayor Towey invited general public comments. Marie Raschko-Sokol, S 2110 Sunrise Road: she said as a concerned Valley voter, she wanted to express her deep concern and anger toward Council regarding the vote to deny the rezoning of the parcel attached to St. John Vianney senior housing; said they worked months with the city planning department to resolve the neighbors' concerns; and that the neighborhood made a decision not to participate; she said that Catholic Charities and St. John Vianney continued to work on an agreement which took into consideration the needs and concerns of the neighbors, and said there was never a consensus on the size; she said a 40 -unit building was the size that made the project financially feasible; that the need for affordable housing is about the common good and about the need to provide services to the most vulnerable elderly; she said in their younger years these seniors were the backbones of our communities; she said that medical conditions often resulted in their inability to maintain their homes; that the majority are women living in poverty; and said there is a need for subsided, affordable senior housing in Spokane Valley; that affordable housing will allow seniors to maintain independence and lead a productive life; and said this housing should occur in a nice neighborhood and not on Sprague which is zoned for multi - purposes. She said what she finds most deplorable are the comments made by the neighbors regarding the project; she said these were published comments and comments taken from tapes of city council meetings; and have included such statements as: "we fear crime will increase; we have drastic fears our neighborhood will lose its charm; this will only hurt our neighborhood; you're going to have a lot of elderly people wandering around; I just fear for our children's safety; I wouldn't them - low-income children, playing with my children; and don't turn this neighborhood into felony flats." She further said that there were many comments regarding their church, including "St. John Vianney being a good neighbor by housing a pedophile priest." She said that data was not correct. She further stated that former City Attorney Connelly indicated that RLUPA, Religions Land Use and Institutional Person's Act, states that a city cannot use zoning to restrict a church's activities that fulfills the church's mission because it would be a violation of the church's rights; and said that Mr. Connelly also stated that Council should be aware of the consequences down the road. As an individual, Ms. Raschko-Sokol said that she hopes those resources will be made available to legally fight Council's decision on the Constitutional grounds of RLUPA. She further stated that Councilmember Woodard voted for this as part of the Planning Commission, and said he was quoted as stating initially he believed he could be impartial; she said Mr. Woodward further stated that "I want to be fair to the church and the neighborhood, this is where I should recuse myself." Ms. Raschko-Sokol said that she is disappointed that Mr. Woodard did not have the character to support this on the principal of the need in the community; she said Mr. Woodard's decision was about re-election, that he wants votes and that she will work against him; she said she believes Council's vote is also about re-election. She said she is disappointed that Council doesn't have the ability Council Regular Meeting 08-09-2011 Page 2 of 9 Approved by Council: DRAFT to stand up for the rights of our most vulnerable population - the seniors and elderly; and she presented Council a letter which was written by the director of Catholic Charities. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed separately. a. Approval of the following claim vouchers: VOUCHER LIST DATE VOUCHER NUMBERS: 07-18-2011 07-20-2011 07-20-2011 07-21-2011 07-22-2011 07-22-2011 07-28-2011 from the Consent Agenda to be considered 23359-23403 23404-23428; 7773894 23429-23431 5278-5299 23432-23457 (less voided #23432) 23458-23480 23481-23492 TOTAL AMOUNT $209,202.47 $237,025.42 $85.00 $2,897.00 $67,237.147,527.11 $123,591.31 $93,055.03 GRAND TOTAL $733,383.37 b. Approval of Payroll for period ending July 31, 2011: $374,561.13 c. Approval of Minutes of July 19, 2011 Study Session Format Council Meeting d. Approval of Minutes of July 26, 2011 Formal Council Meeting Councilmember Woodard mentioned that the July 26 minutes showed he voted against the St. John issue, but that he had recused himself. City Clerk Bainbridge noted the correction. It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the consent agenda, with the noted correction to the July 26 minutes. NEW BUSINESS: 2. First Reading Proposed Ordinance 11-011, Ballot Issue — Cary Driskell, Mike Jackson, Neil Kersten City Clerk Bainbridge mentioned that although the ballot title does not include an amount, that it was determined to include the amount of $6,528,000 in the title; and after City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schimmels and seconded to advance Ordinance 11-011 to a second reading at the August 15, 2011 council meeting. City Attorney Driskell explained that staff was asked by Council to prepare ballot language on whether this should be converted to two-way traffic as noted in the ordinance title, and to note that this bond amount would include anticipated landscaping work; he said staff feels comfortable with the stated $6,528,000, but depending on the actual interest rate, the amount could vary; and said the amount per household could also vary depending on the interest rate and actual final bonded amount. Council/staff discussion included council wanting more defined data for what landscaping would entail; mention by Mr. Jackson that we are restricted in the number of words of the ballot issue; and that staff can gather additional information for the second reading. Public Works Director Kersten said the diagrams of the landscaping and figures were taken from the original Sprague/Appleway Revitalization Plan as estimates to include landscaping and bike lanes; and Councilmember Grassel asked if for the second reading, that staff could bring as much detail as possible to indicate how much the cost would be for landscaping, stripping, etc. Mayor Towey invited public comment. Howard Herman, 117 N McDonald: said he is opposed to taking this to the citizens; said very few citizens know what the $6 million will include and said if you tell them $3 million is for landscaping it'll probably be a killer; said he received several comments from his comments that were posted in the newspaper; said he explained to people that the re -striping and signals and other things needed to turn the traffic around is about $1 6 million, and said the object is to eliminate the one minute and twenty seconds from the emergency response time; he said he feels few citizens know about the hampering of the fire emergency truck and that we're giving away a minute and 20 seconds and said something is wrong here; that the public is uninformed about the cost and public safety issues; said there was no information Council Regular Meeting 08-09-2011 Page 3 of 9 Approved by Council: DRAFT campaign on this; when you tell people you want them to vote for a $6 million traffic issue; people roll their eyes; said there needs to be more information before asking the public to vote; that up to now he would describe council's actions as unintentional misrepresentation; but that now these issues have been brought up and there is a lack of information; and said if council moves forward now, it would seem to be an almost intentional misrepresentation, and that some people would say that amounts to dishonesty; he said he knows people are not dishonest; but that something is driving council to get this matter to a ballot; which gives the impression council wants the issue to fail and Sprague to stay one-way. Dick Behm, 9405 E Sprague: owns Behm's Center; said he is a proponent of turning this back to two-way but is not a proponent of this measure and said he would campaign against it; said he has done a lot of research and checked his facts carefully; he referenced an e-mail he sent earlier to council and said he is confident his figures are correct; said he spent forty years serving on transportation committees for the Chamber and SVBA; has a background on Sprague further back than anyone in the room can remember; said Spokane County was appropriated a TIP grant for $4 2 million for the Appleway/Sprague extension; and when the City of Spokane Valley incorporated they inherited that grant; that the County spent $300,000 for an environmental assessment and the city inherited that; the TIP grant went back to the state because it wasn't used in the timeframe allowed, which was because of the disagreements between the County and the City over the ownership of the Milwaukee right-of-way which he said was caused by the animosity between the former Mayor Munson and former County Commissioner Harris; said STA in their budget has a line item for right-of-way acquisition of which they are raising $4 million; in talking with the people at one of the STA meetings, they said a good share of that is anticipated to be used to buy the right of way of the bottlenecks on the Milwaukee right-of-way, which was the holdup on the County in obtaining the right-of-way, and said the County gave the right-of-way to Liberty lake. He said we have new commissioners now and new councilmembers, and said they can probably work those things out as eventually the City will own that, if not now, later. Further, Mr. Behm said the SRTC committee, when the TIP grant went back to the state, voted to supply the $4 2 million for SARP as funds became available; he said the City terminated SARP so that money is gone unless the City comes up with a new revitalization plan, and to do that, the City has to show purpose and need; he said we have a need but no one can figure out what our purpose is; he said if the City comes up with a new plan, the SRTC told him that they would consider reinstating that $4.2 million Mr. Behm said there is another item that the Council was told, that we would have to pay back the $300,000 to the feds for the environmental assessment because SARP no longer exists. Mr. Behm said now council proposes to put this issue on the ballot at a cost of over $6 million and are therefore asking the taxpayers to pay for an extravagant plan when Council gave away the $4.2 million that was approved when they killed SARP. He said Spokane Valley City held public meetings last year for every section of Sprague, inviting business and property owners to attend to voice their concerns with SARP; he said almost every concern was addressed and SARP was changed to meet almost everyone's approval. He said the amount of staff time and the time devoted by the business and property owners was extraordinary, and said the cost to the city had to be very high for staff time expended, and there is no way to figure the cost for the time devoted by the business community. He said that when this came before the City Council, Councilmember Grafos made a motion to kill SARP altogether and the motion passed with no workshops or public input, and he said it appears this was predetermined before the council meeting. He said without Council doing their homework and making quick and uninformed snap decisions, there are always unintended consequences; he said Council gave away the $4.2 million and will have to pay back the $300,000. Mr. Behm said the grant dollars are transportation funds and are the taxes citizens paid at the gas pump; he said now the City wants the citizens to pay again with their property taxes; and he said the projects should be financed with transportation funds and not property taxes. Mr. Behm suggested if Council were to develop a revitalization plan for Sprague Avenue, and make the revision a priority to be done as transportation funds become available, no bond issue would be necessary and the city could go back to SRTC and ask to have the $4.2 million reinstated. He said tonight's issue is an expensive bond issue, designed to fail; and the results of the election won't prove anything except Council was foolish enough to spend the money to Council Regular Meeting 08-09-2011 Page 4 of 9 Approved by Council: DRAFT put the matter on the ballot; he said $1.6 million for the two-way conversion; $1 8 million for repaving and stormwater systems which will be done anyway even if the bond issue fails; and said why ask the citizens to increase their property taxes if it will be done with transportation dollars if the bond issue fails? He said regarding the $3 million for landscaping, where is the landscape plan and what does it include; he said council designed the bond issue to fail by making it unnecessarily too expensive; he asked council not to rush this in trying to get it on the November ballot; and asked council to go back and look at options and come up with a plan the whole city could endorse. There were no other public comments. Councilmember Hafner expressed concern about the $4 2 million and how it was being used and what happened to it; that he understood the $4.2 was to be used for the extension of Appleway between here and Sullivan, or between Liberty Lake and said it had nothing to do with SARP; he said the $300,000 for the study was also to be used for the Appleway corridor and not SARP; and said until this City owns the right-of-way, we cannot use that $4.2 or that $300,000; and said there needs to be clarification for that portion of the issue. Concerning the safety issue addressed by Mr. Herman a few weeks ago, Councilmember Woodard mentioned the Fire Chief wasn't available so he (Councilmember Woodard) spoke with the Battalion Chief, and said the public safety issue is an issue, and in Councilmember Woodard's conversation with Battalion Chief Stan Cook, the Fire Department has shaved a considerable amount of time off the previously mentioned one minute, twenty seconds, by various different ways they leave or enter the station; and said there is another solution for the safety issue which doesn't include converting all of Sprague back to a two-way, but said that is not the discussion, but that he wanted to note that the safety issue is a serious issue, but part of that has been addressed and it is no longer one minute, 20 seconds, but rather is about 50 seconds at worst. Fire Chief Thompson said that Chief Cook has not been involved in that process and said Chief Cook does not speak for the Fire Department as far as response times. Councilmember Gothmann read from a memo dated July 27, 2010, from staff to council: "It may be possible to use these funds, i.e. the $4 2 million for other projects in the corridor provided (a) a plan exists showing how all improvements within the Sprague Appleway corridor fit together for the operation of the overall transportation network, (b) the federal environmental process, NEPA, on the extension of Appleway is complete, this would include the development and approval of the environmental assessment or documented categorical exclusion, (c) federal highway FHWA approves these projects using these funds; he said actually they supply the funds which is why they need the approval; and (d) SRTC Board approves the project using these funds, and (e) the project is included in the regional metropolitan transportation plan and transportation improvement plan." He further said that there was a memo from staff that indicated the $4.2 million could possibly be used in the future if other decisions were made. Councilmember Gothmann also mentioned that on page one of the draft ordinance, it states that "the city of Spokane Valley proposes to undertake the construction of improvements;" and on page two, it states "the City Council hereby determines that the best interests of the residents and property owners of the City require the City to carry out the plans hereinafter provided at the time or times and in the order deemed most necessary and advisable by the Council." Councilmember Gothmann said if any member of council does not believe that this is in the best interest of the residents, then that councilmember must vote no; and said he favors keeping the 1.75 miles of one-way streets; and favors conversion of one mile of that 2.75 one-way stretch to two-way; but does not favor this ballot issue as it is misleading as only 25% is for the conversion back to two-way and not a ballot measure dealing with one or two -ways. Further he said that this council a while back, selected for this section of Sprague, a no -plan option; that it has not gone through the TIP, and questioned going through such a huge expense without considering such things as how it relates to other parts of our city; and said he feels the condition of the street in auto row is much worse than this section. He further said the public has not received an explanation of how the $6.4 million will be used. Councilmember Gothmann said our city paved various streets in the city without going to the voters for a bond issue. Council Regular Meeting 08-09-2011 Page 5 of 9 Approved by Council: DRAFT Councilmember Grafos said this issue has been ongoing for over ten years; that the previous council passed the resolution to turn the traffic back with no funding and about February 2010, he said Mr. Gothmann voted for putting that on the ballot; and said regarding the funding, there is no funding available as the funding was an extension of Appleway; that there are a lot of needs in this city, this is less than one -mile, and feels it is time for the citizens to decide about that stretch of road; he said we have a plan, it is the Comprehensive Plan which was approved by Council; and when the subarea plan was deleted, we went back to the former Comprehensive Plan, and said he favors moving this forward. Deputy Mayor Schimmels said he supports this motion tonight just to move it forward; that he feels this is a council responsibility instead of a voter responsibility. Mayor Towey said if we had grant money to change that road it would be a council decision; but if we ask residents for the money to change the road, then it is a people's decision; and this issue has divided our city and has been discussed for over ten years. Councilmember Hafner said he favors moving this forward, but feels additional questions need to be answered; that there hasn't been anything about the 1 2 minute emergency situation until just recently; and that there were ten years to discuss a safety factor and said he is amazed that after ten years, we can't press a button to stop traffic and allow a fire station to come out of a station and go east. Vote by Acclamation on the motion to advance the ordinance to a second reading: In Favor: Mayor Towey, Deputy Mayor Schimmels, and Councilmembers Hafner, Grassel, Grafos and Woodard. Opposed: Councilmember Gothmann. Motion carried. Mayor Towey called for a ten minute recess at 7:20 p.m., and reconvened the meeting at approximately 7:35 p.m. 3. Motion Consideration: Approval of Proposed Transportation Improvement Board Project List — Steve Worley It was moved by Deputy Mayor Schimmels and seconded, to approve the list of recommended projects for TIB grant applications as presented. Via his PowerPoint presentation, Senior Engineer Worley gave an overview of the 2011 call for projects, mentioned that applications are due August 31; went over the selection criteria details and some typical project cost estimates and typical project funding, discussed the new funding program, last year's project selections, local matches, and recommended projects. Mr. Worley also pointed out that concerning the Sprague Avenue Reconstruction project, that the condition of Sprague from Evergreen to Sullivan has dropped in two years from a rating of 42, to 24, and said we are now beyond the level of just grinding and overlay as that would not give that road enough life to be worth the money; and said staff recommends completely rebuilding that road from the ground up, adding that it wouldn't take much to get this project "construction ready" by the March deadline. Mr. Worley asked for council comments on the projects. Lengthy discussion took place among members of Council and staff on priorities of projects, and of the need to keep Sullivan Bridge as a top priority; funding and matching funds was also discussed including possible revenue sources such as REET and our new street preservation fund; mention from Councilmember Grassel that she is concerned with the matching funds as she feels if we apply, we have to follow through, and she suggested not putting forward so many projects, and suggested just putting forward the Sprague Avenue Reconstruction, which is project #6. Councilmember Gothmann said that funds from these projects would be coming from three different "pockets" — such as sidewalks, Urban Corridor, or Urban Arterial, and suggested applying for several projects as last year we submitted two roads projects and both were disapproved. Some of the specific projects were discussed and Public Works Director Kersten mentioned if we were to get everything asked for, which would not occur, other funding options would include stormwater and APA funds, and said the stormwater fund has about $2 million, and there is about $1 million in the APA fund. It was then moved by Councilmember Woodard and seconded, to amend the motion to just include projects # 1, 3, 6 and 7, as noted on the reverse side of the August 9, Request for Council Action Form. Mayor Towey invited public comment; no comments were offered. Vote was unanimous to amend the motion as stated. It was then moved by Councilmember Hafner and seconded to amend the motion to include projects #8 and 9 as noted on the reserve side of the August 9, Request for Council Action Form. Mayor Towey invited public comment; no comments were offered. Vote was unanimous to amend the Council Regular Meeting 08-09-2011 Page 6 of 9 Approved by Council: DRAFT motion as stated. Council then voted unanimously to approve the list of recommended projects for TIB grant applications as noted: numbers 1, 3, 6, 7, 8 and 9. [For the record, those projects are as follows: #1 Mission Avenue Improvements Flora Road to Barker Road; #3 Pines Road and 16th Avenue Intersection Safety Improvements; #6 Sprague Avenue Reconstruction, Evergreen to Sullivan; #7 Sprague Avenue Sidewalk, Appleway to Long Road; #8 Fourth Avenue Sidewalk, Sullivan to Conklin Road; and #9 Progress Road Sidewalk, Wellesley to Trent Avenue.] PUBLIC COMMENTS: Mayor Towey invited public comments; no comments were offered. ADMINISTRATIVE REPORTS: 4. Mission Ave. Drainage Easement Extinguishment — Scott Kuhta Community Development Director Hohman explained that in 1998, three drainage easements were granted to Spokane County as part of the East Mission Plaza plat; the plat was never finalized yet the drainage easements were recorded; and in 2009 we approved a binding site plan for the Mission Medical Center on the same property, which superseded the previously recorded easements. Mr. Hohman said our Public Works Department reviewed the recorded drainage easement documents had determined they are no longer required; and therefore, this is an opportunity to help a property owner along Mission. Mr. Hohman asked for council consensus to place the resolution extinguishing the drainage easements, on the August 23rd consent agenda, and council concurred. At approximately 9:00 p.m., it was moved by Councilmember Gothmann, seconded and unanimously agreed to extend the meeting to 9:30 p. m. 5. Revenues and Expenditures for Preliminary 2012 Budget — Mark Calhoun Finance Director Calhoun went over some of the dates scheduled to address the upcoming 2012 budget; said that the revenues and expenditures are estimates and this will be presented again to council August 23 at the first public hearing for the 2012 budget, and he went over some of the figures as contained in his PowerPoint presentation and budget summaries 6. Finance Director Title — Cary Driskell City Attorney Driskell introduced Legal Intern Jeana Poloni. Ms. Poloni explained that this is more of a housekeeping matter; that although we don't have a staff position of "treasurer" our city finance director takes on this duties and responsibilities, and this draft ordinance is simply to make those necessary changes in our city code. There was no objection to move forward for a first reading at a future meeting. 7. Proposed Amended 2011 TIP — Steve Worley Senior Engineer Worley explained that this also is more of a housekeeping item; that since our last TIP (Transportation Improvement Program) amendment, we were awarded funding for the Sidewalk and Transit Accessibility Project, and based on that award, it is recommended that the 2011 TIP again be amended. Mr. Worley said that the 2011 budget has sufficient funds to accommodate this proposed addition. Council agreed to move this forward at an upcoming council meeting. 8. City Safety Grant Program — Inga Note Senior Traffic Engineer Note stated that WSDOT (Washington State Department of Transportation) Highways and Local Programs issued a call for projects under the City Safety Grant Program, that this is a sub -category of the federally funded Highway Safety Improvement Program, which purpose is to address fatal and serious collisions on city streets, with a focus on intersection safety; and she said that no match is required. Ms. Note went through her PowerPoint presentation and said that the recommended projects are (1) State Route 27/Grace, to widen to five lanes; (2) Argonne from I-90 to Empire (joint with Millwood) for signals and timing, and (3) Argonne from Broadway to Montgomery, bike route signage and timing, and (4) Citywide for $400,000 for crosswalk improvements and regulatory sign replacements; Council Regular Meeting 08-09-2011 Page 7 of 9 Approved by Council: DRAFT and said she seeks council feedback on these issues; and again mentioned that we can only apply for three Spokane Valley projects, but can apply for additional projects if they are joint. There were no objections from Council to Ms. Note's recommendations. At approximately 9:30 p.m., it was moved by Deputy Mayor Schimmels, and seconded to extend the meeting for another thirty minutes. In Favor: Mayor Towey, Deputy Mayor Schimmels, and Councilmembers Hafner, Grassel, Grafos and Gothmann. Opposed: Councilmember Woodard. Motion carried. 9. Railroad Quiet Zone — Neil Kersten Senior Traffic Engineer Note explained that a few weeks ago, some questions surfaced regarding this issue and whether the noise was still a concern; that she contacted a Mr. Chris Wetherell, who was the person who spoke at previous council meetings, who initiated the petition for the quiet zone, and the one making the initial request, and she said his intent was they still need the quiet zone, but that there was a slight change in how much the trains were blocking the crossing at Park; she said Union Pacific indicated they had no changes operationally, but they might not be traveling as much as in the past. It was also mentioned that Millwood indicated they are not interested in closing their crossing at Marguerite; and Ms. Note said if the trains used their horns at Marguerite and Argonne, it would affect Park and Vista; and if we spend the money at Park and Vista, it would not solve the horn blowing for those two crossings. Ms. Note discussed several ways to address a quiet zone, such as using gates for each side which prevents people from going through the gates, or two gates coming down on each side and no median; which she said would have less impact and cost twice as much; she said we could petition the railroads to shorten the median a little, which they might do under some circumstances; or we could look at wayside horns, but if we used them we would still need gates, and the city would have to be responsible for the maintenance of the horn; and she explained that a wayside horn is mounted on a pole aimed at traffic, which horn is triggered by a train; she said the gates were about $250,000, or $500,000 for the four - quadrant. Ms. Note again explained that the purpose of the $82,000 study is to determine the best solution at the lowest cost.; and Ms. Note said she will see what she can find on the financial question. There was no objection to proceeding with this topic to remove the item from the table during the August 23 council meeting. 10. Solid Waste Update — Neil Kersten Public Works Director Kersten said the purpose of tonight's discussion is to touch on some of the major topics of solid waste; he mentioned that Deputy Mayor Schimmels and Councilmember Gothmann have been involved in the development of the Alliance Agreement, which is included in tonight's council packet; and said one issue is solid waste disposal whereby we could join the alliance as outlined in the draft proposal; he said costs and methods of operations have not yet been developed and no alliance exists yet; he said the City of Spokane commented that they cannot meet the October 2 deadline to make a decision, and they are thinking it will likely be early to mid -2012 before they can make a decision on whether to join the alliance. It was reported that a meeting will be held August 24 at 3:00 p.m. where Mr. French will give a presentation to the SWAC Board (Solid Waste Advisory Council) about his concepts of what the alliance would be, and said the public is welcome to attend that meeting, which will likely be held at the Waste -to -Energy Plant; and said that topic will also be discussed at this Council joint meeting with the Board of County Commissions August 31. Mr. Kersten said the City of Spokane is fairly committed to using the Waste -to -Energy Plant, they don't know the long-term costs and they are working on a short term contract with Wheelabrator. Mr. Kersten said another option for us would be to develop our own plan; and a possible option would be if the County offered to take on this and we could work with them, but said the County has not offered that at this time. Council Regular Meeting 08-09-2011 Page 8 of 9 Approved by Council: DRAFT Mr. Kersten said the other issue is the solid waste collection, which is now controlled by WUTC (Washington Utilities Transportation Commission); he said Waste Management and Sunshine are haulers in this area and we have no involvement in that process as it is controlled by the state. Mr. Kersten mentioned that a few years ago this city passed ordinance 07-023 which stated that if we give notice, in seven years we can take over those operations, which would be March of 2015. He further explained that we can negotiate with the existing haulers, but might determine it would be better to bid that openly as there are many haulers around the country; and said we'd have to have additional staff to develop a package to bid that out and it would likely take three years to put out such a bid package. The short term issue, Mr. Kersten explained, is that our contract runs out this year and we need to deal with that, and said the likely only option now is to extend that agreement. There was council discussion concerning cost of operations, cost of changing, how the citizens might react if the transfer station was no longer available; and that landfilling includes many issues such as hazardous waste and clean green. City Manager Jackson asked if Council is comfortable with staff proceeding to extend the contract, and there was no objection from Council. Mr. Jackson said our short term option and intent was to use the next three years to determine the long-range plan, that it gets complicated as we examine other options, and that the most straight -forward option is to continue with the City of Spokane. Mr. Kersten said we have been asked to make a decision by October 2"d, and Councilmember Grassel said she would like more information on the pros and cons before making a decision, and everyone acknowledged that the October 2 deadline is a very short timeline; and apparently the only viable option now is to extend the contract, then gather further information. At approximately 10:05 p.m., it was moved by Deputy Mayor Schimmels and seconded to extend the meeting another twenty minutes. In Favor: Mayor Towey, Deputy Mayor Schimmels, and Councilmembers Woodard, Grafos, Gothmann and Grassel. Opposed: Councilmember Hafner. Motion carried. 11. Advance Agenda — Mayor Towey Councilmember Woodard said he would like to have the topic of senior housing for a future council agenda. 12. INFORMATION ONLY. The Shoreline Master Program Update was for information only and was not discussed or reported. 13. EXECUTIVE SESSION Performance Review of a Public Employee [RCW 42.30.110(1)(g)] At approximately 10:20 p.m., it was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn into executive session for approximately twenty minutes to discuss the performance review of a public employee, and that no action would be taken upon return to open session. Council adjourned into Executive Session. At approximately 10:43 p.m. Mayor Towey declared council out of executive session, and it was moved by Councilmember Gothmann, seconded and unanimously agreed to adjourn. The meeting adjourned at approximately 10:44 p.m. ATTEST: Thomas E. Towey, Mayor Christine Bainbridge, City Clerk Council Regular Meeting 08-09-2011 Page 9 of 9 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 23, 2011 Department Director Approval: ❑ Check all that apply: ❑ consent ® old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Tabled Motion Consideration: Request for Quiet Zone at Park Rd and Vista Rd Union Pacific Railroad Crossings GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: Discussion at 10/26/2010,12/7/2010, 3/22/11, 7/26/11, 8/9/11 Council Meetings BACKGROUND: A group of neighbors in the northwest part of Spokane Valley submitted a petition in 2010 asking for the installation of a Quiet Zone at the Union Pacific Railroad (UPRR) crossings of Park Road and Vista Road. A Quiet Zone is a crossing that has been enhanced with additional safety measures and has been approved by the Federal Railroad Administration (FRA) as a location where trains are not required to blow their whistle. At the 12/07/2010 Council Meeting staff was asked to move forward by preparing a scope of work with an engineering firm to further evaluate the quiet zone. We selected a consultant from our roster and have attached their scope of work and fee. The scope of work includes stakeholder and neighborhood meetings, coordination with UPRR and FRA, evaluation of different improvement options, 90% design and cost estimates for the work, and filing of the preliminary paperwork with the FRA to establish the quiet zone. This scope would take the City to the point where a decision would need to be made on how to fund the required crossing improvements. The estimated fee for this work is $82,551. Staff has had some dialogue with the City of Millwood. Their Council is aware that we may move forward with the design and would like to be kept involved in the process and solutions. They are not interested in closing their crossing at Marguerite. They also have concerns about how a quiet zone at Vista would impact traffic flow on Euclid between the two jurisdictions. Concern was also expressed about the cost/benefit of the project as some citizens in the area have gotten used to the noise and are not bothered by the trains. Even if Park and Vista are made into quiet zones the trains would still use horns for the Marguerite and Argonne crossings. If the City desires to move forward with construction, then additional engineering, construction inspection, and coordination with UPRR and FRA would be required. This stage is not covered in the attached scope of work. At the July 26, 2011 Council meeting, council voted to table the motion. At the 8/9/11 Council meeting a request was made for additional information on the cost of wayside horns. Staff has made inquires with two suppliers. The cost is heavily dependent on the number of approaches that require horns, and for these locations, horns may be needed on Utah and Rutter in addition to Park and Vista. One company estimated installations at $65,000 to $180,000 per crossing. This does not include the cost for design, construction inspection, maintenance or the cost to install gates at Park. OPTIONS: Proceed with recommended motion as written or modified; or give other direction. RECOMMENDED ACTION OR MOTION: 1. First Motion: I move to remove from the table, the motion to authorize the City Manager or designee to finalize and execute a contract with David Evans and Associates for approximately $82,551 to proceed with their scope of work to identify the improvements, policies and strategies needed to accomplish quiet zone implementation. [This motion must be seconded, is not debatable, not amendable, and requires a majority vote.] 2. Based on the outcome of the first motion, discussion could then continue on the original motion. 3. After discussion, Council may vote on the original motion, which was to "authorize the City Manager or designee to finalize and execute a contract with David Evans and Associates for approximately $82,551 to proceed with their scope of work to identify the improvements, policies and strategies needed to accomplish quiet zone implementation." BUDGET/FINANCIAL IMPACTS: $82,551 currently not budgeted. May require a budget amendment to transfer from end of fund balance. STAFF CONTACT: Neil Kersten, Public Works Director; Inga Note, Senior Traffic Engineer ATTACHMENTS: 1. Scope of Work and Estimate 2. Excerpt from July 26, 2011 Council Meeting Minutes: 5. Motion Consideration: Railroad Quiet Zone — Neil Kersten It was moved by Deputy Mayor Schimmels and seconded to authorize the City Manager or designee to finalize and execute a contract with David Evans and Associates for approximately $82,551 to proceed with their scope of work to identify the improvements, policies and strategies needed to accomplish quiet zone implementation. Traffic Engineer Note went over the background of this proposal as explained previously. Council/staff discussion included mention of the cost estimates and that they could be as much as one-half million dollars; that the entire process could take as long as five years and one to one and one-half years just to acquire the approval to proceed; mention that a citizen commented previously that they felt the railroad has softened the situation and perhaps this would not be necessary, with mention from Ms. Note that she has not heard that or similar comments, and a reminder from Ms. Note that regardless of acquiring a "quiet zone" the railroad would still be required to blow their whistles. It was moved by Councilmember Gothmann, seconded and unanimously approved to table this issue until more information can be obtained. Ms. Note said staff will do additional research in an effort to determine whether the areas can be monitored for compliance, and if possible determine if citizens feel the situation has improved. City of Spokane Valley, WA Spokane Valley Quiet Zone Study cope and Fee Estimate INTRODUCTION David Evans and Associates, Inc. (DEA) staff blends the skills, resources, and expertise necessary to evaluate the feasibility of establishing a quiet zone for the City of Spokane Valley. DEA offers highly qualified individuals with established experience in quiet zones and railroad crossing operational studies and design, as well as specific experience with complex railroad coordination. DEA also offers the most responsive project personnel available to provide the best client service. Led by Quiet Zone Project Manager, Susan Grabler, DEA will approach this project with enthusiasm, focus, and commitment. DEA will provide the City of Spokane Valley with comprehensive railroad operations and design experience, familiarity with railroad policies and practices, and a practical background in the implementation and funding of railroad projects. PROJECT UNDERSTANDING DEA understands that the City of Spokane Valley wishes to reduce train whistle noise in Union Pacific Main Line corridor at the Park and Vista crossings. A quiet zone study will identify the improvements, policies and strategies needed to accomplish quiet zone implementation while meeting federal and railroad requirements and given realistic potential funding sources. The timeline for the establishment of a quiet zone is highly variable, depending on the FRA, UPRR< and road authority requirements unique to each crossing. The schedule for the initial work up to the preliminary design is expected to be completed within six months of the start date for this project. Project Objectives DEA's approach to the quiet zone study will focus on early definition of project goals and identification of critical project elements that will need to be addressed in order to achieve these goals. Project objectives may include: Building a strong and effective agency/public coordination program with all of the key stakeholders, such as the City of Spokane Valley and the Union Pacific Railroad (UPRR), the Washington Utilities and Transportation Commission (WUTC), and affected property owners. Project Manager Susan Grabler has a strong relationship with the UPRR. Evaluating the critical elements associated with the project and developing solutions that will successfully address those issues and achieve the project goals. Identifying potential project constraints, such as special railroad requirements, right-of-way constraints, utility impacts, and public concern early and developing a plan of action to efficiently comply with all regulations with minimal impact on the primary project objectives and schedule. Developing an overall project design that achieves the project goals and provides the City of Spokane Valley with an enhanced transportation district. Recommended Project Phasing Phasel —Quiet Zone Study and Preliminary Design Phase one includes the work covered by this contract. The DEA team will analyze all of the FRA supplemental safety devices for each Phase of the quiet zone study to determine the best and safest alternate for each crossing. DEA will assist the UPRR and all regulatory agencies necessary to obtain approvals for the quiet zone. Project Manager Susan Grabler spent 24 years as the Public Project Manager for the UPRR. In that position Susan has worked with and negotiated numerous public projects through the regulatory agencies in several states and numerous public agencies. 1 City of Spokane Valley Spokane Valley Quiet Zone Study Susan is familiar with the processes at each agency and has a track record for successfully completing several challenging projects throughout her career. Susan will be able to provide the City of Spokane Valley with a "Letter of Intent", which needs to be filed with the FRA once the quiet zone corridor has been selected. DEA will assist the City with the implementation of the quiet zone by making sure the preliminary analysis of each crossing is complete and concise before the actual diagnostic meetings are held. Once the diagnostic meetings are completed, DEA will compile the information and run the FRA calculations for each crossing, and prepare the "Letter of Intent" to be filed with the FRA. Susan Grabler has the experience and knowledge to keep the project moving along, and will also work with the stakeholders to make sure there are no unknown issues; as any unknown issues can derail the quiet zone process and delay the implementation. DEA will provide preliminary design plans to 90% completion for the improvements needed to complete the quiet zone. With such modifications as raised medians with channelizing devices, new crossing systems and gates, and potential road closures, DEA will complete a set of plans for review by the City and UPRR for submittal to the FRA. In conjunction with the analysis and preliminary design, DEA will coordinate the approval process through the railroad company and the FRA. The FRA reviews and analyzes all quiet zone projects and proposed changes annually with statistical information as well as input from stakeholders during the quiet zone process. Phase 2- Implementation Subsequent to the completion of the items contained within this scope of work, the City may select a consulting firm to develop final design drawings, and provide construction assistance as necessary for the City and railroad approved improvements to implement the quiet zone. DEA is a multi -disciplined engineering and planning firm and we can plan, design, estimate and support a quiet zone project during design and construction after the City has received approvals from the FRA, WUTC, UPRR and other stakeholders on the required improvements. Critical Issues There are several critical issues/challenges associated with this project that must be successfully addressed in order to achieve the project objectives and goals, as addressed in the following tasks. Our approach to the City of Spokane Valley Quiet Zone Study is to work collaboratively with the City and other stakeholders to develop a document that achieves the technical, fiscal, and implementation objectives. Our key staff has successfully completed many projects similar in scope. Through this experience, we have developed a technical and management approach that blends our understanding of jurisdictional and agency procedures with specific project requirements. Because we see the "big picture" of both the immediate tasks at hand and the overall objectives, we can provide an approach to meet project schedules within fiscal constraints while delivering the highest quality work. PROPOSED SCOPE OF WORK Task 1— Data Collection and Assessment The project will begin with the collection and inventory of data relating to the crossings from the Federal Railroad Administration (FRA) and the UPRR. This information will be used in subsequent tasks to evaluate the crossings for improvements to bring them in compliance with Quiet Zone requirements. Also during this task, an assessment of the adjacent crossings in the City of Millwood (Margeurite and Argonne) will be conducted and coordination will take place to determine if the crossings will be included in the quiet zone. In the event that the Margeurite and Argonne crossings are to be included, negotiations would be necessary with the City of Millwood to provide funding for the analysis of those crossings. 2 City of Spokane Valley Spokane Valley Quiet Zone Study Task 2 — Field Review Engineering and design personnel will visit the sites to familiarize themselves with geometric, safety, operational and environmental conditions related to the crossings prior to beginning the design of proposed improvements. There is currently a planned shared use pathway (Millwood Trail) that will interact with this section of the railroad. The field review would include consultation with Craig Aldworth to determine the location and impact of the proposed trail. Task 3 —Summary of Legal Issues DEA will develop a summary of the legal issues that accompany the establishment of a quiet zone. This summary will be submitted to the City for review and included as an appendix in the final report. The legal summary will include such topics as indemnification and the City's liability in relation to the crossings in the quiet zone provided as a list and not intended as legal advice. Task 4 —Survey Also to be completed prior to the design tasks, a topographic survey will be conducted to establish a base from which to begin design of proposed improvements. The survey will gather data related to road edges, centerlines, train rails, signals, traffic control, and one -call utility locates for the two crossings in the City of Spokane Valley: Park Road and Vista Road. It is assumed that coordination with the railroad will be done by the DEA Project Manager. Through coordination with the City of Millwood, additional survey efforts may be necessary and would be funded through the City of Millwood. Task 5 — Documentation Based on the field review and data collection, the sites will be documented within the FRA database for compliance with the Quiet Zone requirements. A brief technical memorandum will be prepared summarizing the sites and their requirements. Task 6 — Analysis of Safety Measures Once components of the crossings have been entered into the FRA system, potential safety measures will be identified and evaluated for inclusion in the Quiet Zone. Potential measures include Supplementary Safety Measures (SSM) and Alternative Safety Measures (ASM) as included in the Use of Locomotive Horns at Highway - Rail Grade Crossings; Final Rule. The five SSMs include temporary closure, four -quadrant gates, gates with medians or channelization, and one-way street with gates, and permanent closure. ASMs are a safety system or procedure other than an SSM that is reviewed and decided to be an effective substitute for the locomotive horn. Examples include modified SSMs, non -engineering ASMs (enhanced enforcement), or engineering ASMs. It is understood that it is the City's intention to keep adjacent street open to travel if possible. As such, combinations of SSMs and ASMs will be considered to accomplish this. Task 7 — Quiet Zone Feasibility Evaluation Based on the evaluation of the safety measures and site-specific information, the feasibility of a Quiet Zone at the crossings will be evaluated. This includes data entry to the FRA database for a safety rating based on the proposed safety measures. With the current configuration of the UPRR crossings it will be difficult to meet all Federal regulations to establish a quiet zone without some modifications to the crossings. One of the Federal requirements to establish a quiet zone is that all driveways within 60 -feet of a railroad -highway crossing must be closed. Several options will need to be evaluated as potential solutions to mitigate the issue and meet the quiet zone requirement at each of the actual roadway crossings. Curb and gutter or a concrete barrier may be constructed on the approaches to the tracks. 3 City of Spokane Valley Spokane Valley Quiet Zone Study Due to the proximity of the adjacent crossings in Millwood, the train horns would still be heard through the quiet zone at a reduced volume. Although they are far enough away not to be included, the feasibility of their inclusion will be evaluated and subsequent coordination with Millwood officials will be pursued, if necessary. The FRA rules and regulations require that all crossings in a proposed quiet zone corridor be funded 100% by the local entity requesting the quiet zone. Typically, Federal funding has not been used to fund quiet zone improvements. Further research will be necessary to investigate all funding options. DEA has successfully worked with other communities on creative strategies which may be negotiated with the railroads. For example, the City and DEA may identify existing at -grade crossings which could be closed and approach the railroad with this proposal. The railroad has a program whereby they will pay the road authority for the closure of redundant public at -grade crossings, thereby offsetting a portion of the cost of improvements to the remaining crossings. Task 8 —Diagnostic Review and Agency Coordination DEA's Project Manager will coordinate contact with the FRA and UPRR throughout the project to identify conflicts or concerns and effectively address them. A full diagnostic review is required with all of the major stakeholders at each of the at -grade highway -railroad crossings in any proposed quiet zone corridor. If it is determined at the diagnostic review that a railroad signal installation or roadway improvements are required, then the railroad signal system design and estimate as well as actual installation can typically take 12-18 months from the date of the on-site diagnostic. In addition, any roadway improvements, including installation of curb and gutter, driveway closures, utility relocations and other civil improvements, must be designed, estimated and installed before a quiet zone can be implemented. Coordination and effective communications with the UPRR throughout the process is critical. Project Manager, Susan Grabler will facilitate this process and keep it moving to meet the City's timeline. Task 9 — Conceptual Railroad Signal Cost Estimate As part of the upgrades to the crossings, a new signal and gates will be necessary at Park Road to meet Quiet Zone requirements for gates, lights, constant warning time devices and power out indicators. In addition, depending on the age and functionality of the components of the Vista Road crossing, it is possible that a new signal or additional gates would need to be installed there, as well. UPRR will provide a cost estimate for the signal components necessary to meet these criteria. Task 10 — Conceptual Roadway and Crossing Improvements Potential improvements to the site to meet Quiet Zone requirements include some aspects of roadway improvements, such as a raised median and channelizing devices. In order to establish a quiet zone, the roadway must be improved in such a way that vehicles cannot enter the crossing when a train is present and the signal is active. The recommended improvements at the crossings will be displayed in a conceptual design for presentation to the Client for approval. Task 11—Draft and Final Reports A draft report will be submitted to the City in electronic form summarizing the Quiet Zone study process and results. It is expected that the City will have two weeks to review the draft report and return comments to DEA. In turn, DEA will prepare a final report for submittal. The Final Report will consist of two hard copies as well as an electronic copy. 4 City of Spokane Valley Spokane Valley Quiet Zone Study Task 12 —Presentations and Public Involvement During the early stages of the project, DEA will conduct a stakeholders meeting; most likely in coordination with the field review task. In conjunction with the completion of Task 9, DEA will present the conceptual design and cost estimate to the City Council for comment and approval prior to completing the preliminary design. In addition, DEA will lead one public meeting to inform residents of the process and address comments and concerns of the residents. It is possible that the improvements may include street closures at intersections immediately adjacent to the crossing. DEA will provide alternative options to the closures and facilitate discussion regarding the options at the public meeting. It is expected that the meeting will occur in conjunction with Task 6—Quiet Zone Feasibility Evaluation, so that public comment may be considered prior to the commencement of the design phase A key to the success of this project will be to engage the many affected stakeholder agencies in an open, coordinated project development process that begins with mutual project definition and continues through completion of the project. Coordination, communication, and documentation are essential. This approach requires that each entity that has jurisdictional approval authority, such as the FRA, WUTC, SRTC, and emergency service providers, participate in a committed and consistent manner throughout the entire project development process. This is an essential element in creating an efficient process. Our first priority in agency coordination will be to seek a thorough understanding of all of the project issues. Our approach seeks effective and efficient agency coordination through an early and continuous communications process. We will keep all agencies and stakeholders "in the loop" throughout the project in order to minimize procedural oversights and to avoid overlooking significant project elements or requirements. Regular coordination meetings with the City and other agencies and stakeholders will be held throughout the duration of the project. The coordination process must be effective and focus dually on keeping the City staff and the UPRR informed and building consensus on the study. Based on our prior experience with similar projects, we envision close interaction with City staff, including formal preliminary and final reviews of the quiet zone study. It is anticipated that three meetings will be scheduled to be integrated strategically within the study process. Task 13 — Preliminary Design and Cost Estimate As presented in the approved conceptual design, the 90% preliminary design of crossing improvements will include the plan sheets necessary to construct the improvements and a project cost estimate. The preliminary design will be contingent upon a defined set of improvements and it may be necessary to delay the completion of this task until after the approval process is complete. It is assumed that the improvements included in the design will include all or part of the following: raised median with channelizing devices, active warning systems with crossing gates, four quadrant gate systems, concrete curb and gutter, asphalt pavement, roadway closure and obliteration, and advanced warning signage. This submittal will include a detailed engineering estimate based on the recommended improvements to be installed. Task 14 — Coordination of Approval Process Following the submittal of the letter of intent to the FRA, DEA will continue administrative support of the quiet zone process as it progresses through agency approval. Susan will be available during this period to address concerns by either the City or the UPRR until the final decision has been made by the FRA. Based on DEA's prior experience on similar quiet zone projects, we know that we need to identify the City's public safety concerns as well as the Railroad's safety concerns, making sure that the safest quiet zone possible is established. Additionally, we will make sure that all Federal Railroad Administration (FRA) processes are considered and in place for the City to file its quiet zone "Letter of Intent" with the FRA. Identifying and establishing positive solutions to the railroad's infrastructure are a critical element to this process as are the 5 City of Spokane Valley Spokane Valley Quiet Zone Study unique processes that the railroads use to implement public projects. DEA will coordinate the process with the railroad agencies throughout this process for the City. In addition, it is likely that the City of Millwood will want to include their crossings in the quiet zone. This task will also encompass the coordination with that jurisdiction as needed to complete the quiet zone process. Task 15 — Miscellaneous Tasks Other task such as accounting and administration, preparation of presentation materials, and travel to the site will be completed commensurate with project progression. If required, Susan Grabler would make up to two trips for meetings with City staff. It is anticipated that these trips will be coordinated with the public involvement efforts. KEY PERSONNEL Susan Grabler, Project Manager Susan Grabler is the Mountain West Regional Rail Manager in the DEA Denver office and will serve as the Project Manager and the administrative point of contact for this project. She will be responsible for team coordination, project schedule, and overall management of the tasks within this project. Susan has experience with all aspects of the project, including railroad engineering, quiet zone documentation, railroad coordination, and railroad project funding. This hands-on experience will provide project efficiency as Susan can usefully contribute to the team tasks as well as manage the overall project. She also has strong interpersonal skills that will prove to be invaluable for the success of this project. Other key personnel and their anticipated roles are described below. Our team organization chart is located at the end of this section. Ms. Grabler has more than 38 years of railroad engineering experience both working for a Class 1 Railroad and in the private sector. Her experience includes ten years of railroad track design, as well as general railroad engineering experience. She has managed hundreds of public projects over a 24 year period working as a Manager of Industry and Public Projects for UPRR in nine states and has facilitated the administration of at -grade and grade separation public projects from inception to completion. She has participated in all phases of the railroad process and assisted city, county, and state authorities to move their projects through the railroad administration and construction process. Susan has served on several technical advisory committees where the railroad was an integral part of the transportation studies. She is an active member of Committee 36 (Communications and Signal Committee) of the American Railroad Engineering and Maintenance of Way Association. Susan has managed several quiet zone studies including San Diego, California, Sheridan, Wyoming, and Douglas County, Colorado. While working for the UPRR, Susan participated in several on-site diagnostic reviews of proposed Quiet zones for the Town of Winter Park, the City of Brighton and the City of Arvada. Jerremy Clark, PE, Traffic Engineering Mr. Clark has led the efforts to date for the proposed quiet zone projects as part of his three years of ongoing traffic work with the City of Spokane Valley. With a background of nine years in the engineering field, he has extensive experience in a range of projects from sidewalks to highways. Through the past five years of his experience in traffic engineering, Jerremy has served both planning and design roles in numerous projects including traffic signals and roadways. Through his work with the City of Spokane valley, Jerremy has led such tasks sight distance studies, operational analyses and coordination optimization along City corridors, and traffic design relative to Capital Projects. Jerremy will be the primary local contact for the project, assisting DEA's project manager and providing support and coordination through preliminary design. Jerremy will also staff any needed City Council interaction. 6 City of Spokane Valley Spokane Valley Quiet Zone Study Kevin Picanco, PE, Traffic Engineering Mr. Picanco is a senior transportation engineer with more than 17 years of engineering and transportation planning experience. His professional experience spans many aspects of transportation including roadway and freeway transportation planning, traffic engineering, and roadway and freeway design. His recent professional focus has been on roadway and channelization design, transportation planning studies, traffic operational analysis, traffic impact studies, traffic signal design, and site access and circulation evaluation. Kevin has managed numerous roadway design projects including projects with railroad crossing improvements. Carole Richardson, PE, Quality Assurance Ms. Richardson has 23 years of experience in transportation planning, engineering and management, emphasizing multi -modal studies and projects. Richardson is a talented group facilitator and skilled presenter, capable of explaining complex issues in terms that decision -makers and the public can easily understand. She is also a seasoned veteran in the realm of transportation funding, and her prior experience with the Bridging the Valley project provides her with a good handle on crossing issues related to the Union Pacific Corridor. As DEA's quality assurance manager, Carole's role is to ensure that the City gets the best from the DEA team, and that DEA's quality and value exceed the City's expectations. 7 City of Spokane Valley Spokane Valley Quiet Zone Study REFERENCES Union Pacific Railroad (UPRR) John Trumbull Retired Industry and Public Projects Manager 2020 South West 4th Avenue, 3rd Floor Portland, OR 97201-4958 (503) 736-4135 BNSF Railroad Andy Amparin, Manager Public Projects 4515 Kansas Avenue Kansas City, KS 66106 (913) 551-4964 Town of Sheridan, Wyoming Nic Bateson PO Box 848 Sheridan, WY 82801 (307) 674-6483 extension 248 Douglas County, Colorado Fred Cook 100 Third Street Castle Rock, CO 80104 (303) 660-7490 VY DAVID EVANS ASSOC ATES '• • "I have had the pleasure of working with David Evans and Associates' railroad, bridge, and roadway engineers on several occasions. In each instance, DEA coordinated with UPRR to prepare designs that were sensitive to our standards, procedures, requirements and operations. This included close communication with railroad personnel throughout each project. DEA's creativity in finding solutions that keep the project's best interests at heart, while meeting our needs and those of their clients in each case, has gone above and beyond the call of duty." - John Trumbull 8 City of Spokane Valley Spokane Valley Quiet Zone Study CITY OF SPOKANE VALLEY - RAILROAD QUIET ZONE STUDY REPORT Consultant Labor Hours TASK DESCRIPTION Project Por'"lpal Principal Engineer Senior Designer Survey 2 -Person Survey Project Manager Engineer l Manager Survey Crew Technician Assistant Engineer II T tal T k H Labor Total Drecr Costs Total Cost Grabler Richardson Picanco Clark Pierce Zimmerman Denton $ 17400 $ 145.00 $ 145.00 ®i $ 10500 $ 190_00 ®i $ 8°0° Egalla i -- ©-------- 5 348 00 - ® $ 398.00 ©-------- ® 5 340.00 ® 5 348.00 --��----IT 5 6,184.00 ® $ 6,184.00 --®-----I® 5 1,474_00 IIM $ 1474.00 $ 4,53500 ® $ 4,535.00 ----®®®-I® --®-----® $ 1,822.00 ® 5 1,822.00 EiMiZEMEM ®-®®-----I® $ 1,70600 ® 5 1,706.00 ®®-®-----I® $ 2,40200 ® 5 2,402.00 0--®-----I2. 5 2,41600 ® S 2,416.00 0--------INZI1=1 ® 5 1,392.00 0--®®----IEMMZI®S=1 ®��®-----I® $ 7,684.00 ® 5 7,684.00 ©-©----- $ 2,054.00 ® 5 2,054.00 ®®-®----- EMEI© Prc•arc and facilitate •ublie mcctin• ® 5 5,648.00 IZIM 5 5,648.00 IME=Iffil 1 ®®----I® 5 11,26400 ® S 11,264.00 -- -----I . $ 25,18000 ® S 25,180.00 Re•ro•ra• hits Re.ort Production Presentation Materials ---------i:i®$ 500.00 $ 500.00 ® I ©--0----®® 5 1,01300 ® $ 1013.00 36 I2 182 92 4 16 'i6 6 590 $ 80,279.00 S 2,271.90 $ 82,550.90 City of Spokane Valley or( YY DAVID EVANS Amp ASSOCIATES !NG. CITY OF SPOKANE VALLEY - RAILROAD QUIET ZONE STUDY REPORT Consultant Labor Hours TASKDESCRIPTION Project Por'"lpal Principal Engineer Senior Designer Survey 2 -Person Survey Project Manager Engineer l Manager Survey Crew Technician Assistant Engineer II T tal T k H Labor Total Drecr Costs Total Cost Grabler Richardson Picanco Clark Pierce Zimmerman Denton $ 17400 $ 145.00 $ 145.00 ®i $ 10500 $ 14060 ®i $ 8°0° Egalla i -- ©-------- 5 348 00 - ® $ 398.00 ©-------- ® 5 340.00 ® 5 348.00 --��----IT 5 6,184.00 ® $ 6,184.00 --®-----I® $ 1,474_00 IIM $ 1474.00 $ 4,53500 ® $ 4,535.00 ----®®®-I® --®-----® $ 1,822.00 ® 5 1,822.00 EiMiZEMEM ®-®®-----I® 5 1,70600 ® 5 1,706.00 ®®-®-----I® $ 2,40200 ® 5 2,402.00 0--®-----I2. 5 2,41600 ® S 2,416.00 0--------INZI1=1 ® 5 1,392.00 0--®®----IEMMZI®S=1 ®��®-----I® $ 7,684.00 ® 5 7,684.00 ©-©----- $ 2,054.00 ® 5 2,054.00 ®®-®----- EMEI©IMIEEMI Prc•arc and facilitate •ublic mcctin• ® 5 5,648.00 IZIM 5 5,648.00 - 1 ®®----I® 5 11,26400 ® S 11,264.00 -- -----I . $ 25,18000 ® S 25,180.00 Re•ro.ra. hits Re.ort Production Presentation Materials ---------i:i®$ 500.00 $ 500.00 ® I ©--0----®® 5 1,01300 ® $ 1013.00 36 I2 182 92 4 16 'i6 6 590 $ 80,279.00 S 2,271.90 $ 82,550.90 City of Spokane Valley CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 23, 2011 City Manager Sign -off: Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Proposed Resolution 11-007: Amendment #2 - 2011 Transportation Improvement Program (TIP) GOVERNING LEGISLATION: RCW 35.77.010 PREVIOUS COUNCIL ACTION TAKEN: Admin. Report at February 8, 2011 Meeting on FTA - New Freedom Grant Application; Adopted Amended 2011 TIP on March 29, 2011, Resolution #11-003; Adopted the 2012-2017 Six Year TIP (which includes this project) on June 28, 2011, Resolution #11-005. BACKGROUND: Council adopted the Amended 2011 TIP based upon information staff had earlier this year. Since the adoption of the Amended 2011 TIP, staff submitted an application for the Federal Transit Administration's (FTA) New Freedom program and was awarded funding for the Sidewalk & Transit Accessibility Project. Staff plans to begin the design of the Sidewalk & Transit Accessibility Project later this summer so that it is ready for bid and construction early next year. This project proposes using REET funds for the local match and state statutes require projects using REET funds to be in an adopted plan. Amending the 2011 TIP to include this project satisfies this requirement. OPTIONS: 1) Adopt the proposed Amendment #2 to the 2011 TIP, or 2) provide additional direction to staff. RECOMMENDED ACTION OR MOTION: Move to approve Resolution No. 11-007 adopting the Amendment #2 to the 2011 TIP as presented. BUDGET/FINANCIAL IMPACTS: STA notified us recently that the amount of FTA New Freedom Grant funds available has been reduced due to previous commitments. See table below for a summary of the changes in funding for the Sidewalk & Transit Accessibility Project. Original Project Budget Current Project Budget New Freedom Grant Funds $252,000 $178,790 City Matching Funds (20%) $63,000 $44,698 Totals $315,000 $223,488 The 2011 budget has sufficient funds to accommodate this proposed addition to the 2011 TIP. STAFF CONTACT: Steve Worley, Senior Capital Projects Engineer Neil Kersten, Public Works Director ATTACHMENTS: Amendment #2 - 2011 TIP; Resolution 11-007 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 11-007 A RESOLUTION AMENDING THE 2011 TRANSPORTATION IMPROVEMENT PROGRAM FOR THE CITY OF SPOKANE VALLEY. WHEREAS, the City Council for Spokane Valley did adopt by Resolution No. 10-013 the 2011- 2016 Six -Year Transportation Improvement Program (TIP) with such program acting as a guide for the coordinated development of the City's transportation system; and WHEREAS, on March 29, 2011, the City Council for Spokane Valley adopted Resolution No. 11-003, Amending the 2011 Transportation Improvement Program (TIP) with such program acting as a work plan for the city's transportation improvements; and WHEREAS, changes in certain funding sources and project schedules have occurred; and WHEREAS, the attached Amendment #2 to the 2011 TIP does incorporate said changes for year 2011; and WHEREAS, this Amendment #2 to the 2011 TIP is consistent with Spokane Valley's adopted Comprehensive Plan; and NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington, as follows: The City Council hereby adopts the attached Amendment #2 to the 2011 TIP for the City of Spokane Valley for the purpose of guiding the design, development and construction of local and regional transportation improvements for the year 2011. The Amendment #2 to the 2011 TIP shall, at least, be annually reviewed for the purpose of determining the work accomplished under the program and the City transportation requirements. Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, and are not intended by the City to be relied upon by property owners or developers in making development decisions. Adopted this day of August, 2011. City of Spokane Valley Thomas E. Towey, Mayor ATTEST: Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Pi City of Spokane Valley Department of Public Works Amendment #2 - 2011 Transportation Improvement Program Proj. # Project From To Primary Source City Amount Total 2011 Project Costs 1 0003 Barker Road Bridge 2 0005 Pines/Mansfield 3 0088 Broadway Ave Reconstruction 4 0069 Park Road Project 2 (PE Only) 5 0063 Broadway Ave Safety Project 6 0112 Indiana Ave. Extension 7 0060 Argonne Road Corridor Improvements 8 0113 Indiana/Sullivan Intersection PCC 9 0061 Pines Corridor ITS 10 0142 Broadway @ Argonne/Mullan Intersections PCC 11 0123 Mission Ave Improvement Project STEP Paveback 12 0130 - Corbin (Received $330,733 CDBG Grant) 13 0131 - Cronk 14 0129 - South Greenacres 3 15 - South Greenacres 4 16 0128 - West Farms 17 0151 - Green Haven ($247,000 CDBG Grant Anticipated) 18 0152 - Mica View 19 0141 Sullivan/Euclid PCC Intersection (PE/RW Only) 20 0155 Sullivan West Bridge 21 0133 Sprague ITS 22 0139 Park Rd/BNSF Barrier Curb 23 0145 Spokane Valley -Millwood Trail (PE Only) 24 0146 24th Avenue Sidewalk Project 25 0148 Greenacres Trail (PE Only) 26 0135 Flashing Yellow Arrows 27 0136 Traffic Signal LED Replacement 28 0153 Broadway Ave. Overlay (Approx $88.7K CDBG grant) 29 0149 Sidewalk Infill Project 30 Mansfield Extension Project 31 0133 Sprague/Sullivan ITS 32 Sidewalk & Transit Stop Accessibility Project @ Spokane River Montgomery 180 ft. E of Moore Broadway Pines (SR 27) e/o Sullivan 1-90 Indiana Sprague Broadway Flora Various locations Sullivan Sullivan University Trent (SR 290) SCC Adams Sullivan Various locations Various locations Park Various locations Pines (SR 27) McDonald/Sprague Various locations Pines (SR -27) Flora Indiana Park Flora Trent @Sullivan Trent @Argonne/Mullan Barker Euclid @Spokane River McDonald Indiana Valley Mall Sullivan Hodges Vista Houk St. Sullivan/I-90 City City TIB -UAP STP(U) TIB -UAP TIB -UCP CMAQ STA CMAQ STP(U) STP(U) CDBG City City City City City/CDBG City STP(U) BR EECBG WUTC STP(E) TIB -USP EECBG EECBG EECBG City/CDBG CMAQ CMAQ CMAQ FTA $ 140,000 $ 140,000 $ 500,000 $ 500,000 $ 30,000 $ 150,000 $ 18,800 $ 139,000 $ 171,000 $ 855,200 $ 215,400 $ 1,492,000 $ 93,000 $ 686,000 $ 242,000 $ 1,294,000 $ 32,400 $ 240,000 $ 37,300 $ 276,300 $ 28,000 $ 207,000 $ $ 82,000 $ 16,100 $ 16,100 $ 7,000 $ 7,000 $ 205,000 $ 205,000 $ 97,000 $ 97,000 $ 303,000 $ 550,000 $ 250,000 $ 250,000 $ 24,000 $ 175,000 $ 115,000 $ 574,000 $ $ 330,920 $ 4,000 $ 39,000 $ $ 186,000 $ 19,650 $ 33,700 $ $ 100,000 $ $ 33,550 $ $ 74,000 $ 257,300 $ 346,000 $ 24,000 $ 153,000 $ 39,000 $ 288,000 $ 4,000 $ 30,000 $ 6,800 $ 34,000 $ 2,879,750 $ 9,583,770 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, and are not intended by the City to be relied upon by property owners or developers in making development decisions. Funded Projects Added Projects C:\Documents and Settings\sworley\Local Settings\Temporary Internet Files\Content.Outlook\YTQXEHVP\Amended 2011 TIP-#2.xls 8/3/2011 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 23, 2011 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Motion Consideration: TIB Project Proposal — Mansfield Ave Connection Project PREVIOUS COUNCIL ACTION TAKEN: June 28, 2011, Resolution #11-005 adopting the 2012-2017 Six Year Transportation Improvement Program (TIP); July 19, 2011, Admin Report on 2011 TIB Call for Projects; August 9, Motion Consideration — TIB Project List Approval. BACKGROUND: The Washington State Transportation Improvement Board (TIB) issued a 2011 Call for Projects for allocation of Urban Corridor (UCP), Urban Arterial Program (UAP) and Urban Sidewalk Program (SP) funding. Council approved at their August 9 meeting a list of six projects in which to submit grant applications. On August 10 staff met with local private developers regarding the possible financial participation in the Local Match for the Mansfield Ave Connection Project. Staff later received confirmation that the private developers are willing to provide up to 10% of the total project cost as a portion of the Local Match. This level of participation will garner the maximum ten (10) additional points towards the scoring for this project. City Manager has asked staff to present this new information for consideration of submitting a TIB grant application for this project. Mansfield Ave Connection — 200 -ft east of Houk to Pines Rd (SR27): This project completes a gap in Mansfield Ave between Mirabeau Parkway and Pines Rd (SR -27). This street connection is identified in the city's Comprehensive Plan and was anticipated during the design of the Pines -Mansfield Corridor Congestion Relief Project. Below is a summary of the funding proposal presented previously (with no developer funding) and staffs recommended funding proposal that provides for the maximum additional points for the Local Match scoring criteria under the Urban Corridor Program. The total number of additional points depends on the final percentage of city participation. Although there is not a rule currently in place for all programs, the TIB and Legislature want the lead agency (city) to have a stake in the project. OPTIONS: 1) Approve the Mansfield Ave Connection project for a TIB grant application with 5% city funding (maximum 5 additional points), or 2) provide additional direction to staff. RECOMMENDED ACTION OR MOTION: Move to approve the Mansfield Ave Connection project for TIB grant applications as presented. BUDGET/FINANCIAL IMPACTS: The city's match on TIB funded projects is typically 20% of the total project cost. City budget impacts will depend on the number of projects selected by TIB for funding. See attached Cash Flow Analysis of REET funds related to previously council approved TIB project applications. STAFF CONTACT: Steve M. Worley, PE — Senior Capital Projects Engineer Neil Kersten, AIA — Public Works Director ATTACHMENTS: Mansfield Ave Connection Project Area Map, Cash Flow Analysis of REET Money. Mansfield Ave Connection Project Funding Scenarios Original Funding Proposal 13.5% match for PE & RW $ 138,497 80% of CN phase $ 760,700 Total Total Project Cost TIB CMAQ City Funds $ 899,196 $ 1,976,774 $ 899,196 $ 887,404 $ 190,175 45% 45% 10% Recommended Funding Proposal Total Project Cost $ 1,976,774 CMAQ $ 887,404 45% TIB $ 792,855 40% Private Developer Funds $ 197,677 10% City Funds $ 98,839 5% +5 pts +10 pts +5 pts Dollar amounts are preliminary and subject to change as grant applications and project estimates are finalized 8/18/2011 Cash Flow Analysis of REET Money Available in 2012 and 2013 TIB Projects Council authorized for application at the August 9, 2011 Council Meeting 2012 Projects Estimated REET money available in 2012 Pines Rd/16th Ave. Safety Improvements Sprague Avenue Reconstruction Sprague Avenue Sidewalk 4th Avenue Sidewalk Progress Road Sidewalk Total REET Match required Estimated fund balance @ 12/31/2012 2013 Projects Estimated 2013 REET revenue Total Project Cost 150,000 4,620,000 159,050 200,260 298,000 5,427,310 City REETal Match 696,703 30,000 _ 770,000 _ 31,810 _ 40,050 _ 59,600 Total Project Cost 931,460 (234,757) City REET Match Mission Ave. - Flora to Barker 5,103,300 174,360 Total REET Match required Excess (Deficit) of Revenue over (under) expenses Beginning REET Fund Balance Estimated fund balance @ 12/31/2013 950,000 174,360 775,640 (234,757) 540,883 Potential additional 2013 Projects Total Project Cost City REET Match Mansfield Avenue Connection 1,976,774 98,839 Total REET Match required 2013 REET money available Revised estimated fund balance @ 12/31/2013 98,839 540,883 442,044 Mansfield Ave Connection Project Area Map r • P 45095 1648 *: •,• • 45105.9068; 45101.9094 -4 ... 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Meeting Date: CITY OF SPOKANE VALLEY Request for Council Action August 23, 2011 Department Director Approval: X Check all that apply: ❑ consent ❑ old business X new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration — Setting public hearing dates for the 2012 Budget. GOVERNING LEGISLATION: State budget law. PREVIOUS COUNCIL ACTION TAKEN: None. BACKGROUND: State law requires the City to set public hearings to review the 2012 Budget and Staff are proposing September 27 and October 11, 2011. These dates are included in the eight separate opportunities the Council will have to discuss the budget, including three public hearings to gather input from citizens: o June 14 Council Budget Retreat o August 9 Admin report: Estimated 2012 revenues and expenditures o August 23 Public hearing on 2012 revenues and expenditures o September 6 City Manager's presentation of preliminary 2012 Budget o September 27 Public hearing #1 on 2012 Budget o October 11 Public hearing #2 on 2012 Budget o October 25 First reading on proposed ordinance adopting the 2012 Budget o November 15 Second reading on proposed ordinance adopting the 2012 Budget OPTIONS: The Council could chose to set public hearings on other dates but the two recommended will keep us on schedule to adopt our budget on November 15, 2012. RECOMMENDED ACTION OR MOTION: Move to set the 2012 Budget hearing dates for September 27 and October 11, 2011. BUDGET/FINANCIAL IMPACTS: This part of the 2012 Budget development process leading to its scheduled adoption on November 15, 2011. STAFF CONTACT: Mark Calhoun, Finance Director ATTACHMENTS: o None. P:IClerklAgendaPackets for Weblagendapacket 08-23-1111tem 6 RCA setting public hearing dates for 2012 Budget. docx CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 23, 2011 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report AGENDA ITEM TITLE: Traffic School GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: N/A Department Director Approval: ❑ ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session BACKGROUND: The Spokane County Sheriffs Office currently operates a traffic school for qualifying individuals that have received traffic infractions in the unincorporated County. The school allows officers to interact with the individuals in a positive environment, providing education regarding current traffic laws and safe driving techniques; in return the participants have their infractions dismissed upon satisfactory completion of the class. Chief VanLeuven has asked that the City participate in the traffic school, citing the positive impact upon drivers in our community and the enhanced relationship between the police and citizens. OPTIONS: Advance to a motion consideration or not. RECOMMENDED ACTION OR MOTION: N/A BUDGET/FINANCIAL IMPACTS: Operating costs are supported by participant fees. There would be an estimated loss of infraction revenue of $97,152, of which the City would retain $53,434. STAFF CONTACT: Morgan Koudelka, Senior Administrative Analyst ATTACHMENTS: PowerPoint Spokane Valley Traffic School Morgan Koudelka, Senior Administrative Analyst August 23,2011 History Began in 2008 Offered to qualifying individuals who had received traffic infractions in the unincorporated areas of the County. Allows participants to have their citations dismissed. Entirely supported by participant fees. Individuals ticketed in Spokane Valley are not eligible. Options for Traffic Infractions Offenders Pay penalty amount in full. Mitigate (seek reduction of fine) with District Court Clerk's office—clerks determine if customer is qualified for a reduction based on driving record and offense Request a Mitigation hearing for reduction of fine Request a Contested hearing to deny committing infraction—if found "committed" penalty to be paid in full; no fine if found "not committed" Sign up for Sheriff's Traffic School (currently Sheriffs' tickets only)—if class completed, charge is dismissed Sign up for Alive at 25 program (for offenders age 15- 24)—if class 5- 24)—itclass is completed, charge is dismissed Deferral program: Customer requests a deferral, meaning that the charges will be dismissed if he/she is not cited with an infraction for one year. What are the Outcomes of the Various Options? Mitigation: fine reduced; charge shows on driver's record Contested: No fine if found "not committed." Full penalty amount if found "committed" Completion of Sheriff's Traffic School: charge dismissed Completion of Alive at 25 program: charge dismissed Deferral: charge dismissed if not cited with an infraction for one year; if cited then the customer is found "committed" on the charge and is fined the original penalty amount is Defensive Driving an option? An offender could motion the court for such an option, but I can't say for sure if that ever happens. Often, however, as part of their request for a deferral, the Judge may stipulate they enroll in a defensive driving program through a private provider (i.e. AAA). Lost LmpaCt Estimated loss of City infraction revenue - $97,1 52, of which 45% goes to the state. Estimated loss of City -retained revenue = $53,434. Self-supporting, no cost to City. benefits Educates/Re-educates drivers regarding current traffic laws Improves the relationship between the police and citizens Reduces traffic collisions/injuries (data not available). Auto insurance cost stability for participants Revenue can be used for training of officers all well as to support the program. Observation The City Manager and Senior Administrative Analyst attended a portion of the traffic school. The class was very informative and interactive. Participant evaluations were all positive Next Steps Advance to a Motion Consideration if Council desires to have City participate in the Traffic School. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 23, 2011 Check all that apply: ❑ consent ❑ information X admin. report ❑ old business Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session X AGENDA ITEM TITLE: Proposed ordinance levying 2012 regular property taxes and authorizing Spokane County to collect the tax on behalf of Spokane Valley. GOVERNING LEGISLATION: State law. PREVIOUS COUNCIL ACTION TAKEN: Through the 2012 Budget development process there have been discussions regarding the 2012 property tax levy including the public hearing held this evening. BACKGROUND: • State law requires the City to pass an ordinance in order to levy property taxes. • Based upon previous discussions with the City Council the 2012 levy will not reflect the 1% increase authorized by Initiative #747. • The levy will however include property taxes on new construction. • With the future passage of this ordinance, the City will collect approximately $10,750,000 in 2012 which is computed as follows: 2011 Actual Levy + % Increase 2012 Levy after increase + Estimated new construction Total estimated 2012 Levy 10,732,862.64 0.00 10,732,862.64 17,137.36 10 750 000.00 • The levy is based upon a preliminary estimate of assessed property values provided to the City by the Spokane County Assessor of $7,084,009,988. • Total property tax revenue of $10,750,000 on preliminary assessed values of $7,084,009,988 will produce a levy of approximately $1.5175 per $1,000 of assessed value in 2012. • It should be noted that these estimates are based upon the Assessor's preliminary projections of assessed value. A change in the assessed value and/or a change in the amount of our proposed levy will change the levy rate per $1,000. OPTIONS: Passage of this ordinance is required by law in order to levy 2012 property taxes. The Council could modify the ordinance to levy a greater or lesser property tax (but not greater than a 1°/0 increase over the 2011 levy, plus new construction). RECOMMENDED ACTION OR MOTION: No action is needed at this time. This item will return to your agenda on October 11 and October 25, where the Council will consider the 1st and 2nd readings of the 2012 Property Tax Levy Ordinance. BUDGET/FINANCIAL IMPACTS: This ordinance levies property taxes for the City's 2012 Budget where we anticipate property tax revenues to be approximately $10,750,000 or 30.8% of total recurring revenues of $34,849,900. P:IClerklAgendaPackets for Weblagendapacket 08-23-1111tem 8 RCA setting 2012 prop tax Ievy.docx STAFF CONTACT: Mark Calhoun, Finance Director ATTACHMENTS: 2011 Ordinance levying 2012 Property Taxes. P:ICIerklAgendaPackets for Weblagendapacket 08-23-111Item 8 RCA setting 2012 prop tax levy.docx DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 11 - AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, LEVYING THE REGULAR PROPERTY TAXES FOR THE CITY OF SPOKANE VALLEY, WASHINGTON IN SPOKANE COUNTY FOR THE YEAR COMMENCING JANUARY 1, 2012 TO PROVIDE REVENUE FOR CITY SERVICES AS SET FORTH IN THE CITY BUDGET, AND OTHER MATTERS RELATING THERETO. WHEREAS, State law authorizes the City of Spokane Valley to levy regular property taxes upon the taxable property within the corporate limits in order to provide revenue for the 2012 General Fund budget of the City; and WHEREAS, the City of Spokane Valley is authorized to levy $3.60 per thousand dollars of assessed valuation deducting therefrom the highest levy collected by a Fire District within the Spokane Valley city limits and also deducting the Spokane Valley Library District levy; and WHEREAS, RCW 84.52.020 requires the City Council on or before the 30th day of November to certify budget estimates to the clerk of the Spokane County Board of Commissioners including amounts to be raised by taxing property within the limits of the City; and WHEREAS, the City Council pursuant to notice, held public hearings on August 23, September 27, and October 11, 2011 on the proposed budget estimates for 2012 including revenue sources which will fund the provision of City services, projects and activities. NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington, do ordain as follows: Section 1. 2012 Levy. There shall be and is hereby levied and imposed upon real property, personal property and utility property, as defined in RCW Chapter 84.20 and 84.55.005 in the City of Spokane Valley, Washington an ad valorem regular property tax for the year commencing January 1, 2012 in the total amount of $10,732,862.64. This increase is exclusive of additional revenue resulting from new construction, improvements to property, any increase in the value of state assessed property, any annexations that have occurred and refunds made. The regular ad valorem property tax levied through this ordinance is for the purpose of receiving revenue to make payment upon the general indebtedness of the City of Spokane Valley, the general fund obligations and for the payment of services, projects and activities for the City during the 2012 calendar year. The purpose of this ordinance is to establish the levy amount as permitted by law. The City expects the dollar amount of the property tax levy to be $10,732,862.64 which represents a $0 or 0% change from the 2010 levy which was collected in 2011. This levy is exclusive of additional revenue resulting from new construction, improvements to property, any increase in the value of state assessed property, any annexations that have occurred, and refunds made. Section 2. Notice to Spokane County. Pursuant to RCW 84.52.020, the City Clerk shall certify to the County Legislative Authority a true and correct copy of this ordinance, as well as the budget estimates adopted by the City Council in order to provide for and direct the taxes levied herein that shall Ordinance 11 - Levying the Regular Property Taxes for 2011 Page 1 of 2 DRAFT be collected and paid to the City of Spokane Valley at the time and in the manner provided by the laws of the State of Washington. Section 3. Severability. If any section, sentence, clause or phrase of this ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionally of any other section, sentence, clause or phrase of this ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five (5) days after publication of this Ordinance or a summary thereof, in the official newspaper of the City as provided by law. PASSED by the City Council this day of , 2011. ATTEST: City Clerk, Christine Bainbridge Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 11 - Mayor, Thomas E. Towey Levying the Regular Property Taxes for 2011 Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 23, 2011 Check all that apply: ❑ consent ❑ old business ❑ information X admin. report Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session X AGENDA ITEM TITLE: Proposed ordinance confirming the 2012 property tax levy with no percentage increase but adding new construction, improvements and assessment of State owned property. GOVERNING LEGISLATION: State law. PREVIOUS COUNCIL ACTION TAKEN: Through the 2012 Budget development process there have been discussions regarding the 2012 property tax levy including the public hearing held this evening. BACKGROUND: • State law requires the City to approve an initial ordinance levying 2012 property taxes and a second ordinance confirming the intent to take a specific percentage increase or decrease plus the addition of new construction, improvements and assessment of State owned property. • Although we are cognizant of the ever increasing cost of delivering City services we also realize a continuing high unemployment rate and weak economy make it difficult for City residents to make ends meet. Consequently, the City is proposing a 2012 property tax levy that does not include the 1% increase authorized through the passage of Initiative #747 by the voters of Washington State on November 6, 2001. OPTIONS: Passage of this ordinance is required by law in order to levy 2012 property taxes. The Council could modify the ordinance to levy a greater or lesser property tax (but not greater than a 1°/0 increase over the 2011 levy, plus new construction). RECOMMENDED ACTION OR MOTION: No action is needed at this time. This item will return to your agenda on October 11 and October 25, where the Council will consider the 1st and 2nd readings of the ordinance confirming the 2012 Property Tax Levy Ordinance. BUDGET/FINANCIAL IMPACTS: This ordinance confirms the 2012 property tax levy for the City's 2012 Budget where we anticipate property tax revenues to be approximately $10,750,000 or 30.8% of total recurring revenues of $34,849,900. STAFF CONTACT: Mark Calhoun, Finance Director ATTACHMENTS: 2011 Ordinance confirming the 2012 Property Tax Levy ordinance. P:IClerklAgendaPackets for Weblagendapacket 08-23-1111tem 9 RCA confirm 2012 prop tax Ievy.docx DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY WASHINGTON ORDINANCE NO. 11 - AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, CONFIRMING THE CITY PROPERTY TAX LEVY AT $10,732,862.64, REPRESENTING NO CHANGE FROM THE AD VALOREM PROPERTY TAX LEVY WHICH WAS LEVIED IN 2010 FOR COLLECTION DURING THE 2011 FISCAL YEAR, PURSUANT TO RCW 84.55.120, PROVIDING FOR SEVERABILITY, AN EFFECTIVE DATE, AND OTHER MATTERS RELATING THERETO. WHEREAS, State law authorizes the City of Spokane Valley to levy regular property taxes upon the taxable property within the City limits in order to provide revenue for the annual Current Expense Budget of the City; and WHEREAS, the City's actual levy from the previous year was $10,732,862.64; and WHEREAS, Initiative 747 (RCW Chapter 84.55) provides that cities with a population of over 10,000 persons can increase the amount of their regular property taxes annually by the lesser amount of inflation as measured by the implicit price deflator or 1% of the highest lawful levy, plus any additional value resulting from new construction, improvements and state assessed property; and WHEREAS, an increase or decrease in property tax revenue may be authorized by the City through adoption of a separate ordinance, pursuant to notice, specifically authorizing the increase or decrease stated in terms of dollars and percentage. NOW THEREFORE, the City Council of the City of Spokane Valley, Washington, do ordain as follows: Section 1. Purpose. The purpose of this Ordinance is to confirm a $0, 0% change in the City's ad valorum property tax levy in 2011 for the 2012 fiscal year. State law authorizes the City to increase or decrease its property taxes from a preceding year but add new construction, improvements and State assessed property. The tax levy is expected to be $10,732,862.64, exclusive of additional revenue resulting from new construction, improvements to property, any increase in the value of state assessed property, any annexations that have occurred and refunds made, which is levied through Ordinance 11 - and appropriated in the 2012 City Budget. Section 2. Findings. A. The City, after public hearings, will adopt a balanced Current Expense Budget that sets forth citizen priorities and promotes the health, welfare and safety of the City. B. The City published notice of this Ordinance through the procedure used to notify the public of regular Council meetings. C. To support the adopted Current Expense Budget of the City and provide for the delivery of services, the making of improvements and the promotion of the health, welfare and safety of the citizens, the City Council, after considering the financial requirements of the City for 2012, finds and determines that an ad valorem property tax levy of $10,732,962.64 (representing a $0 and 0% change) will balance the 2012 budget. Ordinance 11- Confirm 0% change in property tax levy Page 1 of 2 DRAFT Section 3. Ad Valorem Property Tax Levy Unchanged. Pursuant to RCW 84.55, the City, by adopting Ordinance 11- will impose a $0 or 0% change in the regular ad valorem property tax levy, which will be collected in the City's 2012 Fiscal Year. Section 4. City Clerk. The City Clerk shall certify a copy of this Ordinance and forward the same to the Board of County Commissioners and the Spokane County Assessor's Office upon its passage. Section 5. Severability. If any section, sentence, clause, or phrase of this Ordinance should be held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Ordinance. Section 6. Effective Date. This Ordinance shall be in full force and effect five (5) days after publication of this ordinance or a summary thereof, in the official newspaper of the City as provided by law. Passed by the Spokane Valley City Council this day of , 2011. ATTEST: Thomas E. Towey, Mayor Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 11- Confirm 0% change in property tax levy Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 23, 2011 Department Director Approval: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation AGENDA ITEM TITLE: Admin Report: Sullivan Road West Bridge Update GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Approved Freight Mobility Strategic Investment Board (FMSIB) Applications on May 25th, 2010; Admin Report on March 8, 2011 BACKGROUND: Due to its deteriorating condition, Staff has been evaluating the Sullivan Road West Bridge and pursuing funding for its replacement. The bridge was given a Sufficiency Rating of 24.14 in its 2010 Bridge Inspection and determined to be `Structurally Deficient'. In July weight restrictions were posted on the bridge. Staff has also issued a Request for Qualifications for the selection of a consultant to design the new bridge. OPTIONS: Admin Report only. RECOMMENDED ACTION OR MOTION: Admin Report only BUDGET/FINANCIAL IMPACTS: Estimated bridge replacement costs = $19.7 million. Currently the city has received a federal Bridge Replacement grant for $8 million and a FMSIB grant for $2 million. The federal grant requires a 20% match. STAFF CONTACT: Steve Worley, Senior Capital Projects Engineer Neil Kersten, Public Works Director; ATTACHMENTS: Sullivan Road West Bridge Presentation; Legislative Information Sheet Sullivan Road West Bridge #IO# Condition & Status Report August 23rd, 2011 Topics to Review Overview of Bridge Bridge Condition/Sufficiency Rating Weight Restrictions Moving Forward Regionally Significant Sullivan Road Corridor Project Proposed Replacement Bridge SULLIVAN ROAD WEST BRIDGE OVER THE SPOKANE RIVER Sjiolcan* 11)rastifreape6gtion V2Oroliv rrEp BMEI +eks if0 F5ciarr lryyllemeliorlpl.Cprp £ 7CT[M.C.f. R9ti91 Servlces'Prc Overview 2 -Lane Bridge Constructed in 1951 Length = 437' Width = 36' 2010 Average Daily Traffic (ADT) of 25,900 23% Truck Traffic (Very High) Serves many important facilities and businesses: Large Industrial Zone & Commercial Centers • Fire Station • Spokane Valley Mall • BNSF/UP Intermodal Facilities Waste Transfer Station Central Pre -Mix /Inland Asphalt • aiser Trentwood Sullivan West Bridge Facing North Overview Cont'd Carries southbound traffic over Spokane River Immediately north of congested Indiana/Sullivan intersection Traffic often backed up during peak hours Through traffic often impeded due to traffic queuing for left and right turns Major truck route Provides direct access to I-90 and SR 290 Sullivan West Bridge Facing South i Bridge Condition/Sufficiency Steady decline in condition from heavy usage Sufficiency Rating = 24 (2009 Bridge Inspection) CRACK EXTENDS UP INTO WALKWAY. Bridge Condition/Sufficiency Classified as "Structurally Deficient" in 2010 Load Rating Analysis Bridge pier footings determined to be "Scour Critical" in underwater inspections 10. 3405 GIRDER D, SPAN 3: VERTICAL CRACK, FULL DEPT OF GIRDER WHFRF_COLUMN & GIRDER MEET. 0.3 GIRDER 0, SPAN 5, BELOW HANGER ASSEMBLY, CONCRETE SPALLED, EXPOSED REBAR, 7112". Bridge Condition/Sufficiency Similar design to Harvard Rd and Barker Rd bridges Other bridges were newer and experienced significantly less traffic SPAN 5, HANGER 5D: HANGER IS NOT PARALLEL WITH DIAPHRAGMS. C n�alley FLAT SHEAR CRACK IN COLD JOINT- GIRDER 5A (CANTMLEVERED GIRDER- SOUTH) 2009 Inspection Results Girders Delamination Flexure cracks and shear cracks (widths have widened, some extend up into the deck) Vertical cracks - full depth of girder at pier Positive moments cracks in bottom of girders Diagonal and longitudinal cracks in interior diaphragms Spalling Superstructure code reduced to "5" (Fair condition) 2009 Inspection Results Concrete Deck Underside - hairline longitudinal cracks, transverse cracks throughout, leaching stains, rust stains, minor spalling and rebar exposure Surface - 5% delaminated, 37% of core samples have > 2lbs/CY chloride content Deck Overall code reduced to "4" (Poor condition) Footings Spread footings in river Scour Critical E1.1=1I r"•.1.i t1 �' 2009 Inspection Results Footings Spread footings in river Scour Critical (7) 0 0. r A _., A N (7) •2-)0 M005 ulna.7 Ta. +M. rpldreZteST7enspertation BrIclge 60015V-45013 SULLWAN ROAD 0110 01- SPOKANE VALLFY STR ID 081 nom Weight Restrictions Not in immediate risk of failure Initially Legal Load Limits proposed Further analysis — Weight Restrictions needed for `other' truck types Purpose: to slow further deterioration Weight restrictions have significant negative impact on surrounding businesses Weight Restrictions negatively affects movement of freight/goods See city website for more background on weight restrictions WEIGHT LIMIT AP 25T OAP 36T OM 40 T SULLIVAN RD BRIDGE SOUTHBOUND Notification/Awareness January 2011 — notices sent to local trucking businesses notifying them of condition issues and need to follow legal load limits June 2011 — further restrictions needed Spokane Valley 11707E Sprague Ave Suite 1p6 1 Spokane Valley WA 99206 509.921.1000 ► Fax: 509.92%1000 1 tltynall®spokinerallayerg Jan nary 25,2011 Important information for Commercial Vehicles regarding VEHICLE WEIGHT LIMITS on southbound SULLIVAN ROAD BRIDGE across Spokane River As part of our mission, the Spokane Valley Public Works Drytutment is committed to main- taining a safe transportation system in our city. In addition to maintaining the city's 438 miles of roadways, the depamnent is responsible for inspecting and maintaining sixteen bridges in Spokane Valley. Our most recent bridge inspection shows that the southbound Sullivan Road Bridge (the west- ernmost bridge of the two) across the Spokane River has begun to show signs of deterioration. The deterioration is typical in bridges of this age and includes cracking in the girders as well as deterioration of the driving surface. Deicing agents used over the years have also resulted in a high chloride content in the bridge's concrete, which can cnntrihute to further deherinratinn. While the sixty year old bridge is not currently at risk of failure, loads exceeding the maximum legal weight limit will cause the bridge to deteriorate more quickly and reduce its useful lift. To Ovoid the need to imvise weight restrictions nhlch would negatively impact those in the industrial community and trucking industry that rely on the bridge, it is important that the legal eight limits be observed. Therefore, signs will be posted at the bridge reminding drivers of the legal weight limits, which are as follows: Single Truck - 25 Tons Semi -truck and Trailer - 36 Tons Single Truck and Trailer - 40 Tons While we do not currently have a timeline for replacing the bridge, half of the estimated $l9.7 million for bridge replacement has been received from the Federal Highways Administration through the Washington State Department of Transponation and the state Freight Mobility Stra- tegic Investment Board. We appreciate any assistance you may provide in helping distribute this information. P[ease do not hesitate to contact Spokane Valley Senior Engineer Steve Worley at 509-720- 5014 or sworleyrr istiakaneDdic'.org if you have any questions. In service to the Community, The Spokane Valley Public Works Department. Weight Restrictions DIAGRAM NOTES. 1. TOTAL LOADS SHOWN BY VEHICLE -NAMES" ARE MAXIMUM ALLOWABLE TOTAL VEHICLE WEIGHTS. [Loads shown In [1 ore the maximum L•goI Iood per the Brfdge Formula, and ore for shown reference only] 2. AXLE LOADS SHOWN ARE MAXIMUM ALLOWABLE AXLE LOADS. 3. MAXIMUM VEHICLE LOAD IS LIMITED TO THE MINIMUM OF THE COMBINED AXLE WEIGHTS OR THE TOTAL LOAD SHOWN. 4. AXLE SPACING SHOWN ARE MINIMUM ALLOWABLE. 5. TRUCKS WITH SIMILAR (4'±) AXLE SPACING SHALL FOLLOW THE WEIGHT LIMITS SHOWN. a a W v V V [P [P O 0 ✓ � V V [F {P 00 TYPE 3 25 TON MAX [25 TON] TYPE 352 36 TON MAIC [35.75 TON] TYPE 3-3 40 TON MAX [43.25 TON] MODS 5U4 25 1UN MAX [2z TON] MODS SUS 25 'FON MAX [31 TON] MODIFIED 5U6 26 TON MAX. [34.75 TON] MODS 5U7 28 TON MAX [39.75 TON] Weight Restrictions z 4.-2" a ' " ll kg) 4.-3. 4-x Cis zZ 1 i 4 0 0 z ■ 0 D_ 4.-4" 0 15'-10" fi 16'--5" 0 O 000 0 z 4 -8' 4.-6" 35 -8" min. [n W -1 a 2 z 0 O O 15.5 TON 18.0 TON W/ DROP WB67 44 'PON MAX 1525 TON] POWDER TRUCK 50 TON MAX [5275 1t* SIDE DUMP 423 TON MAX [46 TCN] TRUCK-PUP1 425 'PDN MAX. X46.5 T6N] 248.75 TCN CROPS] 1 4 =9' 11 O 3'-2 10'-5" in O 0 z T 1 24.0 TON W/ DROPS (SEE TYPE 3 W/O DROPS) o z 37' min. .slb>4ID=6' 1 55 TON 18.0 TON W/ DROP z .(9)-(C))4-9" 4=7' min. 4 t � f 1 a 000"®3_60 10•-9' SUPER SINGLE 30.5 TON MAX 140 roN] T TON 19.5 TON W/ DROPS 0 O 0 0 0 z TRUCK-PUP2 45.5 TON MAX 50 5 TN] 57 75 TCN D l0 5 TRUCK -PUPS 440 TON MAX 5825 TC 4] 5275 TpI MPS] MIXER 32.5 TON MAX 35 25 -.7".:] BELLY DUMP 33.8 TON MAX. 144.5 TCM 1 AD RATED VEHICLES 3m 64 ran Trying to Prevent... PASSENGER CARS LIGHT TRUCKS ONLY 10,000 LB GVWR MAX. Moving Forward Step 1 — Funding Estimated $19.75M replacement cost for new 4 -lane bridge Funding to date $8M from federal Bridge Program $2M from Freight Mobility Strategic Investment Board (FMSIB) Federal Highway Bridge Program Project Application Please send cnp:es of the load ratings summary. accident data. Any other p rrinenl aonualio-. and electronic photos (640 x 480 pixels minimum jpg) with this questionnaire by the due doe specified In the cover :elec. Agency Name: Spokane Valley Pick one of Me following: Bridge Name: Sullivan Road West ®Replacement Candidate Bridge Number: SPOKV-4506 0 Rehabilitation Candidate QScouriVlitigation coni actPerennr Steve War ley Phone; 72x7-5014 StuFficiency Rating: 24.14 SD Seismic Retrofit .3tructure IP: 06139900 0 Painting Brief Project Description (including bridge replacement type) S�pl•�� Existing 34-R wide 2 -lasts bridge with a 63-R.w; r ti tt ne Pr girder structure with CJP — Dnek Proposed Length: 437 Width (Curb to Curb) 63 RehabilitationfReplacement/Seismic/Paint/Scour Projects PE Costs (approx 25% of total) (Soils, Environmental, Design Documents, Plans Preparation, etc.) Right of Way Costs (Purchases, Relocation and Construction Easement) Construction Costs (Environmental mitigation, approach costa (15%), structure costs, etc.) Construction Engineering (18%) 41,922,295 Contingency (15%) ;1,601,913 Mobilization (10%) Inflation Factor ( 5% per year. based on projected Ad dale below ) 32.669.854 $200,000 $10,679.418 $1,067,942 $1.J601,913 Total Rehabilitation/Replacement/Preventative Maintenance Project Costs:* $19,743,334 If a Rehabilitation, what would be the Replacement cost for that same structure (including PE, Right of Way, and Construction)? Re i lfc Start Bates (Month, Year): Preliminary Engineering Right of Way Purchases Construction May 2011 Oct 2012 May 2014 Prgac.P1 Advertising Date (Year): 20.1.4 * Project cost estimates may be updated on this form until Setpe ober 1,2010. Provide comments below West Bridge over the Spokane River support sn _ Moving Forward Step 2 — Begin Design Phase (PE) PE funds to start are estimated at $2.67M 20% City share of $534,000 over two years PE Funds typically not released until project is fully funded FHWA requires project to be built within 10 years WSDOT approved early release of PE funding to get Planning, Design, and Environmental work started as soon as possible. Pursuing remaining funds to construct project Flyer taken to WA DC by Mayor & Deputy 1r Mayor ua11ey Moving Forward Spokane 1Ualley Public Works Department Capital Improvement Program 11707 E Sprague Ave Suite 106 a Spokane valley WA 11206 199.921.1000 a Fax: 509.921.1000 • cyhallaspokanevaltey.org Sullivan Road West Bridge Replacement Project Cost Estimate, 519.7501100 Sullivan Road is a north -south principal arterial in the City of Spokane Valley that carries 25,900 vehicles per day with a very high truck volume of approximately 248i. IL crosses the Spokane River near Indiana Ave. The condor serves 1.90. Trent Ave (SR290), the commercial district anchored by the Spokane Valley Mall at Indiana. Spokane Industrial park Kaiser Trantwond aluminum rolling plant. Honeywell and many other industrial and commercial businesses, The Sullivan Road West Bridge, built in 1951. serves critical industrial zone in the Cay to die north with inbarrno4 l connections to the Union Pacific and BNST railroad.. a fire station. and solid waste transfer station for the regional Waste -to -Energy Plant South of the bridge are the major retail centers anchored by the Spokane Valley Mall on Indiana and along 51011.00 Road south of 1-90. A 2010 inspection determined the Sufficiency Rating Ln be 24.14 (on a 100 -pt scale). A subsequent load rating analysis rated dm bridge as Structurally Relent To accommodate existing and future tragic flows and mutintize economic impacts to nearby businesses. the bridge needs to be replaced. Spokane County a Bigelow -Gulch Urban Connector project will connect the north aide of Spokane to the north end of Sullivan Road at Wellesley Ave When completed an additional 8A00 spd will be added to Sullivan Road. Improvements 10 Sullivan Road West Bridge are needed to accommodate dee high truck volumes. current traffic volume. and projected growth anticipated oval dee next 21) years. Project Description: The proposed project will replace the existing west bridge where Sullivan Road crosses the Spokane Rimer. The existing bodge is approximately 34-t1 wide and carries two southbound through lanes. The new bridge will be approximately 63-1) wide and tarty 3 -through lams. and a dedicated Iwo lane. The additional lance are necessary to accommodate traffic queuing from the congested Indiana/Sullivan intersection located directly south of the bridge. The bridge will also include a sidewalk and dedicated bike lane err 1 n SS NAN LANE as LANE ,Sauer SIWZRAI1 r NG NOR960.11{1 MN= NEL LM. PROPOSED BRIDGE SECTION Renellts: Tlr proposed triage will safely accommodate flaunt traffic flows for mars' years to cane • Eliminates weight restrictons wlmih severely affect truck traflic and commerce wihin the City. Tout Gallic Goan the nearby businesses must deto.r up to 6 miles around the bridge to reach 1-90 and ether dntinaioru in the south half of the oily. • primroses traffic flows and redura carccsuon st Indiana:5ulliran intersection • Provides durable pavement orf c c ter.1M years • Provides reliable roadway tel serve critical uldnatrial tune and ecumenic center elf City. • Safely aecum eda1 vehicle and pedestrian traffic. • Accunmodates inuomed traffic flows Progress lo -lute: The City has been aclivrly pursuing both regimal 610500 and hauling for the project. In ncloher 2010, the Spokane Reginlnl Transportation Cnmrcil, ranked the impmvemeats for the. Su Ilium Corridor as nM 01 regionally sign iticarn pny0ct behind only the Nash Spokane Corridor Project the City Imo secured SR 1:0111mm frau 1110 federal Bridge Program (BR) and 52 million from tar Washin)m State Freight Meta try Strategic Invesvncn Board 1510511)1. Why Start PE Now? Two years to complete planning, environmental review, permitting and design phases Need to start soon to minimize negative impacts from weight restrictions. Allows cost estimate to be refined Cost Estimate formulas in BRAC application appear conservative Barker Rd Bridge: 17' longer, 9' wider Final cost - $11.8M May reduce amount of additional funding needed However, cost to construct with traffic more expensive High confidence in receiving remaining funding Regionally Significant - #1 Priority Regionally Significant Center of City's commercial growth past 20 years Expect continued industrial & commercial growth Large undeveloped parcels along corridor Spokane County's Bigelow Gulch Project 8,400 vehicles/day by 2025 (Assumes NSC is completed) Indiana Ave Ext. Project increases traffic to area Indiana/Sullivan Intersection Existing Level of Service (LOS) = C Projected 2014 LOS = C -D Regionally Significant — Sullivan Road Corridor Project TRUCK ROUTE ." • v -11;11.1111/r. dr- • • Sullivan Road Corridor Project ¶- Future Bigelow Gulch Urban Connector (Spokane County) Solid Waste Transfer Station .0% Project #1 Sullivan West Bridge lit; • I i:iiecpely 430,200911Z' Project #2 UPRR Bridge Resurfacing g • 4,*11..ite Project #3 Sullivan Rd. Concrete Pavement (Indiana to Wellesley) 47'41'11,138'N:137' ,351.rill‘30301 e • 4 " Project #4 Bridging the Valley Grade Separation Improvements 4r corridor's Regional Significance Sullivan Road Corridor Project ranked #1 in priority last year by SRTC for Regional Significance Spokane Regional Transportation Council's Prioritized List of Regionally Significant Transportation Projects October, 2010 State Projects North Spokane Corridor/Francis to the Spokane River I-90/Barker to Harvard Lane Additions Hatch Road Interchange and US 195 alignment shift US 1951 Cheney -Spokane - Finish Diamond Interchange US 195 Meadowlane Interchange SR 902 Interchange Improvements Local Projects Sullivan Road Corridor Project Bigelow GulchfForker Road Connector Project Barker Road/BNSF Grade Separation Project Priority Average score Order Mege Project Mega Project 126.1 5 126.0 6 125.7 7 119.8 9 119.7 10 155.9 153.0 145.4 3 Estimated Cost 300,000,000 85,000.000 52.500.000 10,500,000 8,500,000 7,500,000 51,750,000 22,821,418 39,100,000 Sponsoring Agency WSDOT - W SDOT WSDOT WSDOT WSDOT WSDOT Spokane Valley Spokane County Spokane Valley Sprague Avenue Resurfacing Project #2 SR 904 Cheney to Four Lakes Transportation Improvements Transit 128.8 111.0 4 2,200,000 14 22,300,000 Spokane Valley Cheney Central City Line Project South Valley Corridor High Performance Transit Project Plaza Improvements 115.2 111.9 107.4 11 120,000,000 13 150,000,000 15 5,000,000 STA STA STA West Plains Transit Center Smart Bus Implementation Project Trails, Bikes, Pedestrian 100.9 97.1 16 3,500,000 17 6,000,000 STA STA Fish Lake Trail Phase 111 Millwood - Spokane Valley Trail University District Bike and Pedestrian Bridge 125.3 113.3 Smart Routes 8 12 2,400,000 4,400,000 6,040,000 City of Spokane Spokane Valley City of Spokane Studies Centennial Trail to Fish Lake Trail, Connecting Trail Study Northwest Connector Study Centennial Traii Gap/Monroe to Post 89.8 88.1 Smart Routes 18 250,000 City of Spokane 19 875,000 Spokane County 250,000 City of Spokane Approved by: Spokane Regional Tramponalion Council Board October 1,1. 2010 Proposed Sullivan West Bridge 4 lane bridge — adds extended right turn and an additional through lane Improves Sullivan Rd capacity and Indiana/Sullivan LOS 63' 1.5' 6' 1. LWALK REPLACEMENT SOUTHBOUND BRIDGE L JL 34' EXISTING NORTHBOUND BRIDGE N.B. LANE N.B. LANE WALK r L:LcLILL PROPOSED BRIDGE SECTION S.B. TURN LANE S.B. LANE S.B. LANE S.B. TURN LANE L JL 34' EXISTING NORTHBOUND BRIDGE N.B. LANE N.B. LANE WALK r L:LcLILL PROPOSED BRIDGE SECTION Sumrnary Bridge has reached it's expected life Bridge Condition warrants replacement Weight Restrictions having negative impact on businesses Future Growth in Traffic expected Bridge Replacement part of Sullivan Road Corridor Project $10 million so far; more $ needed Consultant Selection RFQ issued Start Design/Environmental work soon Looking at temp. fix to remove weight restrictions Will continue to pursue all available grant opp. Questions? Questions? j Public Works Department Capital Improvement Program 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 • cityhall®spokanevalley.org Sullivan Road West Bridge Replacement Project 2010 Bridge Inspection Rating: Structurally Deficient Estimated Replacement Cost: $19,750,000 Background The Sullivan Road West Bridge is a part of a principal north/south transportation corridor in the growing young city of Spokane Valley, Washington. Serving southbound traffic as one of two bridges crossing the Spokane River at that location, the bridge links a primary industrial area with the city's major retail and commercial areas to the south. It also provides critical access to I-90, the region's only Interstate high- way. A 2010 inspection determined the bridge's Sufficiency Rating to be 24.14 out of a potential score of 100. A subsequent load rating analysis rated the bridge as Structurally Deficient. Constructed in 1951, the aging bridge carries 25,900 vehicles per day with a very high truck volume of about 24 percent. Built in 1951 and serving 25,900 vehicles a day (with about24 percent made up ofheavily loaded trucks), the Sullivan Road West Bridge has been rated as Structurally Deficient. With current traffic counts, congestion at the Sullivan Road/Indiana Avenue immediately south of the bridge is severe enough to regularly back up the bridge's two lanes of traffic completely across and beyond the bridge itself. In addition, when Spokane County's Bigelow -Gulch Urban Connector project is completed, an additional 8,400 vehicles per day will be added to Sullivan Road. Improvements to Sullivan Road West Bridge are needed to accommodate the high truck volumes, cur- rent traffic volumes and projected growth anticipated over the next 20 years. Project Description The proposed project will replace the existing two lane bridge with a 63 foot wide three lane bridge that includes a dedicated turn lane to further help relieve congestion at the high traffic intersection south of the bridge at Sullivan and Indiana The sidewalk and bike lane planned for the bridge will further expand a growing network of bike and pedestrian facilities. .5' 6' WALK .5' 16' 63' REPLACEMENT SOUTHBOUND BRIDGE 17' 12' 12' S.B. TURN LANE S.B. LANE S.B. LANE S.B. TURN LANE L r � 31' EXISTING NORTHBOUND RIDGL N.B. [.ANF PROPOSED BRIDGE SECTION N.B. LANE WALK -_1 Connecting Spokane Valley's major retail center and commercial areas south of the bridge to the heavily industrialized areas to its north, the bridge is part of a critical arterial that provides access to I-90, State Route 290, intermodal connections to the Union Pacific and BNSF railroads, a fire station, and the solid waste transfer station as well the Spokane Industrial Park, Kaiser Trentwood aluminum rolling plant, Honeywell, and many other indus- trial and commercial businesses. Project Benefits Replacement of the bridge will safely accommodate future traffic flows for many years to come. • Provides reliable roadway to serve critical industrial zone and economic center of City. • Avoids negative economic impact from weight restrictions which severely affect truck traffic and commerce in Spokane Valley. • Truck traffic from the nearby industrial area must detour up to six miles around the bridge to reach I-90 and other com- mercial areas to the south • Improves traffic flows and reduces congestion at Indiana/Sullivan intersection. • Provides durable pavement surface for 40+ years • Safely accommodates vehicle and pedestrian traffic. Project Cost and Funding Bridge Replacement Cost $19,750,000 Funding secured to date: $8 million—federal Bridge Program $2 million—Washington State Freight Mobility Strategic Investment Board (FMSIB). In October 2010, the Spokane Regional Transportation Council, ranked the improvements for the Sullivan Corridor as the #1 regionally significant project behind only the North Spokane Corridor Project. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 23, 2011 Department Director Approval: ❑ Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑information ® admin. report ❑pending legislation ❑executive session AGENDA ITEM TITLE: Contract Authority, Spokane Valley Municipal Code 3.35 GOVERNING LEGISLATION: SVMC 3.35 PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: As per Spokane Valley Municipal Code 3.35, the City Manager is authorized to enter into contracts, contract modifications and change orders without city council approval when the aggregate amount of the contract and all contract amendments or changes does not exceed $200,000. The exception to this regulation is on contracts that have been previously approved by council, then the City Manager has authority to execute those amendments or change orders which aggregate amounts are less than 15% of the original contract amount, or up to $200,000, whichever is less. Occasionally there are circumstances where approval of a change order is needed on short notice, and where the amounts are in excess of the authorized limits. In those circumstances where a change order is necessary to avoid a substantial risk of harm to the City, the Finance Committee is authorized to approve those change orders, and the City Manager will provide the appropriate information to the full council at its next regular meeting. SVMC 3.35.050 states that the City Manager may develop rules, policies and procedures to implement this chapter, and those policies have been developed as per Administrative Policy No. 300.205. Administrative Policy 300.205 describes the selection process of the provider, internal review process, and states that the City Manager may choose to inform Council of pending contracts even when they fall within the financial authority of the City Manager. Otherwise, contracts require Council approval, which is accomplished after review by both the City's Finance Department, as well as the City's Legal Department. OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: Mike Jackson ATTACHMENTS: Spokane Valley Municipal Code 3.35 Chapter 3.35 CONTRACT AUTHORITY Page 1 of 2 Chapter 3.35 CONTRACT AUTHORITY Sections: 3.35.005 Definitions. 3.35.010 Contract authority. 3.35.050 Rules and policy. 3.35.005 Definitions. "Change orders and requests for additional work" means a request for additional services where there are changed conditions, a requirement that extra work or service be performed, or such other circumstances that necessitate a modification to the contract. The scope of the work, procurement or service may be modified to serve the best interests of the City. Extra work may be ordered by the city manager in order to accomplish the purpose and intent of the contract with the City. "City manager" means the city manager or designee. (Ord. 07-004 § 2, 2007). 3.35.010 Contract authority. A. The city manager is authorized to enter into contracts, contract modifications or change orders without city council approval when the aggregate amount of the contract and all contract amendments or change orders do not exceed $200,000, except as set forth in subsection C of this section. B. Any contract, contract amendment and/or change order in excess of the city manager's authority shall require prior approval of the city council. C. On contracts for which prior city council approval is required and received, the city manager shall have authority to execute any amendments or change orders which, when aggregated, are Tess than 15 percent of the original contract amount, or up to $200,000, whichever is less. D. The finance committee of the city council is authorized to approve change orders on short notice that are in excess of the amounts authorized in subsection C of this section, in circumstances where such a change order is necessary to avoid a substantial risk of harm to the City. In such an event, the city manager shall provide appropriate information to the city council at its next regular meeting setting forth the factual basis for the action. (Ord. 07-004 § 2, 2007; Ord. 03-072 § 2, 2003). 3.35.050 Rules and policy. The city manager may develop rules, policies, and procedures to implement this chapter. (Ord. 07-004 § 2, 2007; Ord. 03-072 § 6, 2003). Compile Title http://www.codepublishing,comlWAlSpokaneValley/spval03/spval0335.html 8/11/2011 DRAFT ADVANCE AGENDA For Planning Discussion Purposes Only as of August 17, 2011; 3:45 p.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings August 30, 2011, Study Session Format, 6:00 p.m. 1. Library District 20 -year Facilities Plan Overview - Doug Stumbough 2. Outside Agency Presentations (Social Service Agencies) — Mark Calhoun a. Big Brothers/Big Sisters b. Community Minded TV c. CORD, Coalition of Responsible Disabled d GSSAC, Greater Spokane Substance Abuse Council e. Project Access 3. Bike and Pedestrian Master Program — Mike Basinger 4. Solid Waste Update — Neil Kersten 5. Advance Agenda — Mayor Towey [due date Mon, Aug 22] (25 minutes) (-45 minutes) f Spokane Valley Partners g. Spokane Veterans Forum h. Valley Meals on Wheels i. YWCA (Young Women's Christian Assoc.) (90 minutes) (20 minutes) (5 minutes) [*estimated meeting: 185 minutes] Wed, August 31, 2011, confirmed Joint Council and County Commissioners Meeting, 9:00 a.m. — Noon, Spokane County Fairgrounds, Conference Facility in the Expo Complex Bay 1. Agenda items include: (1) Solid Waste Alliance Interlocal Agreement; (2) Animal Control; (3) Milwaukee right-of-way; (4) Transportation Benefit District; and (5) Jail. September 6, 2011, Study Session Format, 6:00 p.m. 1. Outside Agency Presentations (Economic Development Agencies) — Mark Calhoun a. Greater Spokane Inc. d Spokane Valley Heritage Museum b. HUB Sports Center, Spokane Valley e. Valley Chamber of Commerce c. International Trade Alliance f Valleyfest 2. City Manager's Presentation of Preliminary 2012 Budget — Mike Jackson 3. Building and Land Use Permitting Process Revisions — John Hohman 4. Commute Trip Reduction Draft Agreement — Morgan Koudelka 5. Advance Agenda — Mayor Towey September 13, 2011, Formal Meeting Format, 6:00 p.m. Proclamations (1) Valleyfest; (2) Senior Fall Prevention 1. Consent Agenda (claims, payroll, minutes, CTR Interlocal Agreement) (5 minutes) 2. First Reading Proposed Ordinance Amending SVMC Relative to City Treasurer — Cary Driskell (10 minutes) [*estimated meeting: minutes] [due date Mon, Aug 29] (-30 minutes) (30 minutes) (30 minutes) (20 minutes) (5 minutes) [*estimated meeting: 115 minutes] [due date Mon, Sept 5] September 20, 2011, Study Session Format, 6:00 p.m. [due date Mon, Sept 12] 1. Bike Helmet Information — Marion Lee, Spokane Regional Health District Health Specialist (30 minutes) 2. Advance Agenda — Mayor Towey (5 minutes) 3. Fee Resolution Review — Mark Calhoun (15 minutes) [*estimated meeting: minutes] Draft Advance Agenda 8/18/2011 3:05:25 PM Page 1 of 3 September 27, 2011, Formal Meetin2 Format, 6:00 p.m. [due date Mon, Sept 19] 1. Public Hearing: 2012 Budget —Mark Calhoun (10 minutes) 2. Consent Agenda (claims, payroll, minutes) (5 minutes) 3. Second Reading Proposed Ordinance Amending SVMC Relative to City Treasurer — Cary Driskell (10 minutes) 4. Motion Consideration: Allocation of funds to Outside Agencies — Mark Calhoun (30 minutes) 5. Info Only: Dept Reports [*estimated meeting: 45 minutes] October 4, 2011, Joint Meeting with Planning Commission Studv Session Format, 6:00 p.m. [due Sept 26] Shoreline Draft Goals and Policies — Lori Barlow (-120 minutes) October 6, 2011, AWC Regional Meeting Spokane, Wa. October 11, 2011, Formal Meetin2 Format, 6:00 p.m. 1. Public Hearing: 2012 Budget — Mark Calhoun 2. Consent Agenda (claims, payroll, minutes) 3. First Reading Proposed Ordinance, 2012 budget Property Tax - Mark Calhoun 4. First Reading Proposed Ordinance 2012 budget, tax confirmation — Mark Calhoun October 18, 2011, Studv Session Format, 6:00 p.m. 1. CDBG Project Ideas — Scott Kuhta 2. Budget Amendment, 2011 — Mark Calhoun 3. Advance Agenda — Mayor Towey [due date Mon, Oct 3] (10 minutes) (5 minutes) (15 minutes) (15 minutes) [*estimated meeting: 45 minutes] [due date Mon, Oct 10] (20 minutes) (20 minutes) (5 minutes) [*estimated meeting: 45 minutes] October 25, 2011, Formal Meetin2 Format, 6:00 p.m. 1. PUBLIC HEARING: 2011 Amended Budget — Mark Calhoun 2. PUBLIC HEARING: CDBG — Scott Kuhta 3. Second Reading Proposed Ordinance, 2012 budget Property Tax — Mark Calhoun 4. Second Reading Proposed Ordinance 2012 budget, tax confirmation — Mark Calhoun 5. First Reading Proposed Ordinance Adopting 2012 Budget — Mark Calhoun 6. Proposed Resolution Amending Fee Resolution for 2012 — Mark Calhoun 7. Info Only: Dept Reports November 1, 2011, Studv Session Format, 6:00 p.m. 1. Advance Agenda — Mayor Towey [due date Mon, Oct 17] (10 minutes) (10 minutes) (15 minutes) (15 minutes) (15 minutes) (20 minutes) [*estimated meeting: 85 minutes] [due date Mon, Oct 24] (5 minutes) [*estimated meeting: minutes] November 8, 2011, No meeting (3 councilmembers attending a conference) November 15, 2011, Special, Formal Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Second Reading Proposed Ordinance Adopting 2012 Budget — Mark Calhoun 3. First Reading Proposed Ordinance Amending 2011 Budget — Mark Calhoun 4. Advance Agenda — Mayor Towey November 22, 2011; NO MEETING (Thanksgiving week) [due date Mon, Nov 7] (5 minutes) (15 minutes) (10 minutes) (5 minutes) [*estimated meeting: minutes] Draft Advance Agenda 8/18/2011 3:05:25 PM Page 2 of 3 November 29, 2011, Studv Session Format 6:00 p.m. [due date Mon, Nov 21] 1. Info Only: Dept Reports [*estimated meeting: minutes] December 6, 2011, Studv Session Format, 6:00 p.m. 1. Advance Agenda — Mayor Towey [*estimated December 13, 2011, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Second Reading Proposed Ordinance Amending 2011 Budget — Mark Calhoun 3. Committee, Boards, Commission Mayoral Appointments — Mayor Towey December 20, 2011, Possible no meeting (Christmas Week) December 27, 2011, Formal Meeting Format, 6:00 p.m. [due date Mon, Nov 28] (5 minutes) meeting: minutes] [due date Mon, Dec 5] (5 minutes) (10 minutes) (15 minutes) [*estimated meeting: minutes] [due date Mon, Dec 19]] 1. Info Only: Dept Reports [*estimated meeting: minutes] OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Bidding Contracts (SVMC 3. — bidding exceptions) Centennial Trail Agreement Code Compliance Report — Extreme Cases Commute Trip Reduction Program Renewal East Gateway Monument Structure Governance Manual (resolution) Update Greenacres Trail/Northern Railroad Investment Accounts Liberty Lake City Sign Lodging Tax Funding for 2012 (Oct 2011) Milwaukee Right-of-way Mission Ave Design (Mission & Long ped. crossing) Monument (Veterans') Sign Old Mission Ave Trail Access Parking/Paving Options (for driveways, etc.) Pavement Management Program Update Prosecution Services Public Input Process for Capital Projects Senior Housing Sidewalks Site Selector Update Solid Waste Amended Interlocal Speed Limits Sports Commission Presentation Sprague Appleway Corridor Environ.Assessment WIRA, Water Protection Commitment, Public Educ. *time for public or council comments not included Draft Advance Agenda 8/18/2011 3:05:25 PM Page 3 of 3 "%a, jai 11707 E Sprague Ave Suite 106 / Spokane Valley WA 99206 509.921.1000 • Fax: 509.921.1008 1 cityhall@spokanevalley.org Memorandum To: Mike Jackson, City Manager From: Mark Calhouih:'Finance Director Date: August 17, 2011 Re Finance Department Activity Report — July 2011 2011 Audit of 2010 Financial Records and Annual Financial Report The 2011 annual financial report is complete and the State Auditors are on-site conducting the City's annual audit. Historically the audit entails in the neighborhood of 850 auditor hours so we don't anticipate the audit will be completed until later this fall. 2011 Budget Amendments A few amendments are being prepared for the 2011 budget as adjustments are needed for a number of capital projects. These include the purchase of the street/storm water maintenance facility and potentially some of the capital projects discussed at recent council meetings. Council will review the amendment at the following meetings: October 25 Public hearing November 8 First reading on proposed ordinance amending the 2011 Budget December 13 Second reading on proposed ordinance amending the 2011 Budget 2012 Budget Preparation At the June 14, 2011, Council retreat a preliminary 2012 Budget Worksheet was presented by staff and at the August 9, 2011 Council meeting, refined estimates of 2012 revenues and expenditures were presented. Work continues on budget development and six future opportunities for the Council to review the 2012 Budget include: August 23 Public hearing on 2012 revenues and expenditures September 6 City Manager's presentation of preliminary 2012 Budget September 27 Public hearing #1 on 2012 Budget October 11 Public hearing #2 on 2012 Budget October 25 First reading on proposed ordinance adopting the 2012 Budget November 15 Second reading on proposed ordinance adopting the 2012 Budget 2012 Property Tax Levy A significant part of the budget development process is levying property taxes which in 2012 are expected to account for approximately 31% of recurring General Fund revenues. Council discussions specifically related to this topic will take place at the following meetings: August 23 Review of ordinances levying 2012 property taxes and confirming tax levy October 11 First reading of ordinances levying 2012 property taxes and confirming tax levy. 11SV-FS21Users\mcalhoun\Finance Activity Reports1201112011 07.docx Page 1 October 25 Second reading of ordinances levying 2012 property taxes and confirming tax levy. Outside Agency Funding in the 2012 Budget The City has historically provided funding for local organizations involved in either social services or economic development activities and the preliminary 2012 Budget currently has $165,000 collectively available for this. The schedule leading to awarding funds is as follows: August 30 Social service agency presentations to Council September 6 Economic development agency presentations to Council September 27 Council makes final determination of awards Financial Reports (pages 4 — 11) Reports reflecting a budget to actual comparison of revenues and expenditures at July 31, 2011 are included on pages 4 and 5 with related footnotes on page 5. Noteworthy here is: • Property taxes are paid to the Spokane County Treasurer's Office in two installments - on April 30 and October 31, At this point the County has remitted to the City the first-half taxes and we won't likely receive any further substantial remittances until October. • Sales taxes receipts are expected to be close to the projected budget as the 2011 estimate was reduced based on 2010 experience. Actual sales tax receipts for the first six months of 2011 are running 4.20% ahead of 2010. • Gambling tax receipts are expected to be near budgeted amounts for 2011 with the majority of gambling tax coming from three casinos, each of which is open and operating at this time. • Investment earnings are likely to be less than projected in our 2011 budget as interest rates are down dramatically from prior years. The City will explore the option of investing in instruments backed by the federal and/or state government to increase our return. • As of July 31, 2011, the City had a total of $49.95 million in investments including $44.95 million held by the Local Government Investment Pool managed by the WA State Treasurer's Office and $5.0 million in Banner Bank CDs (page 7). • Total sales tax receipts (page 8) received by the City, including general sales taxes, criminal justice sales taxes and public safety sales taxes are $8.15 million or 4.20% greater than for the same 6 -month period in 2010. You'll note that receipts for the months of May, June and July are up significantly over those of the previous year. The increase is likely due to a Department of Revenue tax amnesty program that was in place for the three-month period ending April 30, 2011, in which nearly 8,900 business (state-wide) paid $320.7 million in state and local back taxes. Of the total, $56.8 million is local tax that has been forwarded to counties and cities beginning with the May 2011 sales tax distribution and concluding with the July 2011 distribution. We currently have no way of knowing to what extent our May through July remittances have been influenced by the amnesty distribution as the State has provided no such information. \\SV-FS21Users\mcalhoun\Finance Activity Reports12011'.2011 07.docx Page 2 Economic Indicators Pages 9 through 11 provide information pertaining to three different sources of tax revenue that provide a good indicator of the health and direction of the overall economy. 1. Sales taxes (page 9) provide a sense of how much individuals and businesses are spending on the purchase of goods. 2. Hotel / Motel taxes (page 10) provide us with a sense of overnight stays and visits to our area by tourists or business travelers. 3. Real Estate Excise taxes (page 11) provide us with a sense of real estate sales. Page 9 provides a monthly history of general sales tax receipts (not including public safety or criminal justice) beginning with the first remittance received in May 2003. • Compared with the same 6 -month period in 2010 our collections have increased by $302,759 or 4.40%. • Tax receipts peaked in 2007 at $17.4 million and dropped off dramatically in the subsequent three years. • Receipts in 2011 are similar to those of 200512006. Page 10 provides a monthly history of hotel/motel tax receipts beginning with the first remittance in May 2003. • Compared with the same 6 -month period in 2010 our collections have decreased by just $1,398 or 0.76%. • Collections peaked in 2007 and 2008 and dropped off in the subsequent three -years but not as significantly as sales taxes. Page 11 provides a monthly history of real estate excise tax receipts beginning with the first remittance in March 2003. • Compared with the same 6 -month period in 2010 our collections have decreased by $44,266 or 7.31%. • Tax receipts peaked in 2007 at nearly $2.6 million, decreased precipitously in 2008 and 2009, and appear to have leveled off in 2010 and 2011. 11SV-FS21Userslmcalhoun\FInance Activity Reports1201112011 07.docx Page 3 Revenues Property Tax Sales Tax Gambling Tax Franchise FeeslBusiness Licenses State Shared Revenues Planning & Building Fees Fines and Forfeitures Recreation & Centerpiece Fees Miscellaneous Operating Transfers Total Revenues City of Spokane Valley General Fund Budget Variance Report For the Period Ended July 31, 2011 10,875,000 41,638 5,745,899 5,129,101 52,84% 4 16,200,000 1,416,026 8,154,488 8,045,512 50,34% 425,000 9,817 161,983 263,017 38.11% 10 1,111,000 266,386 577,344 533,656 51,97% 1,665,625 185,452 1,131,552 534,073 67.94% 1,600,000 97,623 771,375 828,625 48.21% 1,800,000 113,435 790,526 1,009,474 43,92% 555,500 59,382 339,342 216,158 61.09% 200,000 14,626 79,887 120,113 39.94% 2,040,000 0 0 2,040,000 0.00% 36,472,125 2,204,385 17,752,397 18,719,728 48,67% Expenditures Council 324,298 16,261 187,632 136,666 57.86% City Manager 1,055,906 79,410 559,342 496,564 52.97% Public Safety 22,179,880 1,796,438 11,575,860 10,604,020 52.19% Operations & Administrative Svcs 1,810,928 127,534 930,630 880,298 51.39% Public Works 892,617 52,103 367,196 525,421 41.14% Planning & Community Dev. 3,229,295 224,626 1,649,274 1,580,021 51.07% Parks & Recreation 2,813,412 273,687 1,020,277 1,793,135 36.26% General Government 4,618,750 118,462 1,094,724 3,524,026 23,70% Total Expenditures 36,925,086 2,688,520 17,384,936 19,540,150 47,08% Revenues over (under) expenditures (452,961) (484,135) 367,461 Beginning fund balance 27,461,703 27,461,703 Ending fund balance 27,008,742 27,829,164 Page 4 % of Budget as Jury YTD Budget Budget Adopted Activity Activity Remaining Realized 10,875,000 41,638 5,745,899 5,129,101 52,84% 4 16,200,000 1,416,026 8,154,488 8,045,512 50,34% 425,000 9,817 161,983 263,017 38.11% 10 1,111,000 266,386 577,344 533,656 51,97% 1,665,625 185,452 1,131,552 534,073 67.94% 1,600,000 97,623 771,375 828,625 48.21% 1,800,000 113,435 790,526 1,009,474 43,92% 555,500 59,382 339,342 216,158 61.09% 200,000 14,626 79,887 120,113 39.94% 2,040,000 0 0 2,040,000 0.00% 36,472,125 2,204,385 17,752,397 18,719,728 48,67% Expenditures Council 324,298 16,261 187,632 136,666 57.86% City Manager 1,055,906 79,410 559,342 496,564 52.97% Public Safety 22,179,880 1,796,438 11,575,860 10,604,020 52.19% Operations & Administrative Svcs 1,810,928 127,534 930,630 880,298 51.39% Public Works 892,617 52,103 367,196 525,421 41.14% Planning & Community Dev. 3,229,295 224,626 1,649,274 1,580,021 51.07% Parks & Recreation 2,813,412 273,687 1,020,277 1,793,135 36.26% General Government 4,618,750 118,462 1,094,724 3,524,026 23,70% Total Expenditures 36,925,086 2,688,520 17,384,936 19,540,150 47,08% Revenues over (under) expenditures (452,961) (484,135) 367,461 Beginning fund balance 27,461,703 27,461,703 Ending fund balance 27,008,742 27,829,164 Page 4 Other Funds Revenues: Street Fund Trails and Paths Hotel/Motel Fund Civic Facilities Replacement Debt Service - LTGO 03 Capital Projects Fund Special Capital Projects Fund Street Capital Projects Mirabeau Point Project Community Developmt Block Grnts Capital Grants Fund 55,000 Barker Bridge Reconstruction Parks Capital 1,959,036 363 Street Capital Improvements 2011+ 500,000 - Stormwater Mgmt Fund 3,632,000 56,934 Aquifer Protection Area Fund 202,858 Equip. Rental & Replacement 909,000 309 Risk Management 319,000 5 Reserves: Centerpiece Operating 353,000 118 356 352,644 0.10% 6 Service Level Stabilization 5,464,000 1,831 5,537 5,458,463 0,10% 6 Winter Weather 505,000 178 536 504,464 0,11% 6 Civic Buildings 4,040,000 1,968 5,950 4,034,050 0.15% 6 Total Other Funds Revenues: S 38,112.060 S 793.088 5,295,117 S 32,816,94 13.89% City of Spokane Valley Other Funds Budget Variance Report For the Period Ended July 31, 2011 $ 7,042,050 48,000 500,000 1,629, 000 685,000 1,013, 598 1,021,069 8,437,307 $ 404,265 13 41,491 422 41,160 41,163 9 2,465,379 4,576,671 35.01% 7 40 47,960 0.08% 3 183,324 316,676 38.66% 1,276 1,627,724 0.08% 14 193,311 491,689 28.22% 242,781 770,817 23.95% 3 241,876 779,193 23.69% 3 379,082 8,058,225 4.49% 3 29 (29) 13 0.00% 12 55,000 0.00% 3 765 (765) 13 1,096 1,957,940 0.06% 3 500,000 0.00% 3 1,050,969 2,581,031 28.94% 7 202,858 (202,858) 934 908,066 0.10% 7 319,016 (16) 100.01% 13 Other Funds Expenditures: Street Fund Traits and Paths Hotel/Motel Fund Civic Facilities Replacement Debt Service LTGO 03 Capital Projects Fund Special Capital Projects Fund Street Capital Projects Community Developmt Block Grnts Capital Grants Fund Barker Bridge Reconstruction Parks Capital 1,959,036 Street Capital Improvements 2011+ 500,000 Stormwater Mgmt Fund 3,632,000 Aquifer Protection Area Fund Equip. Rental & Replacemnt 909,000 Risk Management 319,000 7,535 Reserves: Centerpiece Operating 353,000 - 353,000 0.00% 9 Service Level Stabilization 5,464,000 5,464,000 0.00% 11 Winter Weather 505,000 505,000 0.00% 11 Civic Facilities Capital 4,040,000 4,040,000 0.00% 3 Total Other Funds Expenditures: S 38,111,060 S 618,995 5,666.887 $ 32,445,173 14.87% Budget July YTD Unrealized % of Budget as July YTD Unrealized Budget Adopted Revenues Revenues Revenue Realized $ 7,042,050 48,000 500,000 1,629, 000 685,000 1,013, 598 1,021,069 8,437,307 $ 404,265 13 41,491 422 41,160 41,163 9 2,465,379 4,576,671 35.01% 7 40 47,960 0.08% 3 183,324 316,676 38.66% 1,276 1,627,724 0.08% 14 193,311 491,689 28.22% 242,781 770,817 23.95% 3 241,876 779,193 23.69% 3 379,082 8,058,225 4.49% 3 29 (29) 13 0.00% 12 55,000 0.00% 3 765 (765) 13 1,096 1,957,940 0.06% 3 500,000 0.00% 3 1,050,969 2,581,031 28.94% 7 202,858 (202,858) 934 908,066 0.10% 7 319,016 (16) 100.01% 13 Other Funds Expenditures: Street Fund Traits and Paths Hotel/Motel Fund Civic Facilities Replacement Debt Service LTGO 03 Capital Projects Fund Special Capital Projects Fund Street Capital Projects Community Developmt Block Grnts Capital Grants Fund Barker Bridge Reconstruction Parks Capital 1,959,036 Street Capital Improvements 2011+ 500,000 Stormwater Mgmt Fund 3,632,000 Aquifer Protection Area Fund Equip. Rental & Replacemnt 909,000 Risk Management 319,000 7,535 Reserves: Centerpiece Operating 353,000 - 353,000 0.00% 9 Service Level Stabilization 5,464,000 5,464,000 0.00% 11 Winter Weather 505,000 505,000 0.00% 11 Civic Facilities Capital 4,040,000 4,040,000 0.00% 3 Total Other Funds Expenditures: S 38,111,060 S 618,995 5,666.887 $ 32,445,173 14.87% Budget July YTD Unrealized Percent Adopted Expenditures Expenditures Expenditures ' Realized $ 7,042,050 48,000 500,000 1,629,000 685,000 1,013,598 1,021,069 8,437,307 55,000 307,421 1,961,200 $ 5,080,850 27.85% 16 48,000 0.00% 3 22,971 205,097 294,903 41.02% 1,629,000 0.00% 14 142,343 542,657 20.78% 15 19,876 993,722 1.96% 3 19,876 1,001,193 1.95% 3 122,180 1,241,747 7,195,560 14,72% 3 12 1,834 20,118 34,882 36.58% 3 134,353 (134,353) 13 12,983 146,617 1,812,419 7.48% 3 500,000 0.00% 144,071 1,472,063 2,159,937 40.53% 13 909,000 0.00% 8 303,598 15,402 95.17% Page 5 FOOTNOTES 1 Most costs are typically late in the year. 2 Debt paid twice each year (June and December.) 3 Capital projects often take a number of years to plan, engineer, acquire right of way and construct. 4 Most property tax received in May and November. 5 Estimated 6 Interest earnings. 7 Beg. Bal. included in budget which understates percent realized for current year 8 For replacement of vehicles & computers. 9 Required operating reserve, no expenditures planned for 2011. 10 Quarterly Payment to City. 11 Emergency use only. 12 Fund being phased out. 13 Budget adjustment needed 14 In reserve for replacement of buildings. 15 Accounting adjustment pending 16 Budget includes projected fund balances at 12-31-10, which understates percent realized. 17 Interest rates are down significantly. 18 Shows revenue earned, some will not be collected. Page 6 Beginning Deposits WithdrawIs Interest Ending 001 General Fund 101 Street Fund 103 Trails & Paths 105 Hotel/Motel 120 CenterPlace Operating Reserve 121 Service Level Stabilization Reserve 122 Winter Weather Reserve 123 Civic Facilities Replacement 301 Capital Projects 302 Special Capital Projects 304 Mirabeau Point Project 309 Parks Capital Project 310 Civic Buildings Capital Projects 402 Stormwater Management 403 Aquifer Protection Fund 501 Equipment Rental & Replacement 502 Risk Management *Local Government Investment Pool City of Spokane Valley Investment Report For the Month of July 2611 LGIP* BB CD 2 BB CD 3 Total Investments $ 46,645,489.02 $ 1,788,856.71 (3,500,000.00) 17,688,83 3,000,000.00 $ 0.00 0.00 0.00 2,000,000,00 $ 0.00 0.00 0.00 51, 645,489.02 1, 788, 856.71 (3,500,000.00) 17,688, 83 $ 44,952,034.56 $ 3,000,000.00 $ 2,000,000.00 $ 49,952,034.56 matures 6/22/2012 matures 11/6/2011 rate = 1.05% rate = 0.45% Balance Earnings Current Period Year to date Budget $ 27,881,569.33 $ 9,873.33 $ 43,980.02 $ 3,437,834.49 1,217.39 3,439.42 37,827.66 13.40 40.46 248,020.09 87.83 283.94 332,759.22 117.84 356.33 5,170,544.58 1,830.97 5,536.82 501,535.03 177.60 536.39 1,192,217.54 422.18 1,275.60 1,045,420.18 370.20 1,120.51 1,055,638.53 373.82 1,132.98 26,410.85 9.35 28.72 1,024,225.01 362.69 1,095, 51 5,556,380.15 1,967.60 5,949.98 1,554,345.68 550.42 1,948.67 0.00 0.00 0.00 872,231.59 308.87 933.77 15, 074.63 5.34 16.15 100,000.00 12,000.00 0.00 1,000.00 3,000.00 54,000,00 5,000.00 12,000.00 15,000.00 15,000.00 0.00 13,000.00 40, 000.00 22,000.00 0.00 9,000.00 0.00 $ 49,952,034.56 $ 17,688.83 $ 67,675.27 $ 301,000.00 Page 7 Difference Month Received City of Spokane Valley Sales Tax Receipts Comparison of 2010 and 2011 2010 2011 February 1,693,974.29 1,659,128.77 (34,845.52) (2.06%) March 1,097,126.08 1,131,012.49 33,886.41 3.09% April 1,160,934.77 1,149,483.10 (11,451.67) (0.99%) May 1,349,758.63 1,452,018.48 102,259,85 7.58% June 1,252,377.28 1,346,819.73 94,442.45 7.54% July 1,271,607.01 1,416,025.75 144,418.74 11.36% 7,825,778.06 8,154,488.32 August 1,442,679.59 0.00 September 1,380,147.05 0.00 October 1,354,001.39 0.00 November 1,452,269.26 0.00 December 1,301,846.34 0.00 January 2011 1,299,191.80 2012 0.00 16,055,913.49 8,154,488.32 328,710.26 4.20% Sales tax receipts reported here reflect remittances for general sales tax, criminal justice sales tax and public safety tax. The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.7%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington State Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the total 8.7% tax rate to the agencies is as follows: State of Washington 6.50% City of Spokane Valley 0.85% Spokane County 0.15% Spokane Public Facilities District 0.10% * Crminial Justice 0.10% Public Safety 0.10% * - 2.20% local tax Juvenile Jail 0.10% * Mental Health 0.10% Law Enforcement Communicatior 0.10% * Spokane Transit Authority 0.60% 8.70% Indicates voter approved sales taxes In addition to the .85% reported above that the City receives, we also receive a portion of the Criminal Justice and Public Safety sales taxes. The distribution of those taxes is computed as follows: Criminal Justice: The tax is assessed county -wide and of the total collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and the cities within the County. Public Safety, The tax is assessed county -wide and of the total collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. Page 8 CITY OF SPOKANE VALLEY, WA Sales Tax Collections - June For the years 2003 through 2011 116V-FS21UserslmcalhounlTax Revenue12011 sales tax collections 2003 1 2004 1 2005 January 0 1,145, 888 1,367,929 February 0 962,431 917,747 March 0 909,472 1,015,573 April 0 1,080,745 1,322, 070 May 519,943 1,263,176 1,159, 647 June 747,486 1,123,171 1,212, 663 2006 2007 2008 1 2009 l 2010 1 2011 1,572,609 1,068,743 1,072,330 1,371,030 1,392,111 1,362,737 1,759,531 1,155,947 1,196,575 1,479,603 1,353,013 1,428,868 1,729,680 1,129.765 1,219,611 1,423,459 1,243,259 1,386,908 1,484,350 1,098,575 1,068,811 1,134,552 1,098,054 1,151,772 8/1/2011 2011 to 2010 Difference $ 0/0 1,491,059 1,460,548 (30,511) (2.05%) 963,749 990,157 26,408 2.74% 1,018,468 1,015,762 (2,706) (0.27%) 1,184,137 1,284,180 100,043 8.45% 1,102,523 1,187,737 85,214 7.73% 1,123,907 1,248,218 124,311 11.06% Collected to date 1,267,429 6,484,883 6,995,629 7,839,560 8,373,537 8,132,682 7,036,114 6,883,843 7,186,602 July 821,741 1,301,359 1,377,753 1,555,124 1,579,586 1,519,846 1,309,401 1,260,873 0 August 1,306,427 1,162,356 1,395,952 1,405,983 1,516,324 1,377,943 1,212,531 1,211,450 0 September 1,390,452 1,160,787 1,372,081 1,487,155 1,546,705 1,364,963 1,227,813 1,191,558 0 October 1,172,591 1,274,680 1,520,176 1,526,910 1,601,038 1,344,217 1,236,493 1,269,505 0 November 963,163 1,091,721 1,095,566 1,369,940 1,443,843 1,292,327 1,155,647 1,139,058 0 December 973,505 1,085,827 1,286,191 1,366,281 1,376,434 1,129,050 1,070,245 1,141,012 0 Total Collections 7,895,308 13,561,613 15,043,348 16,550,953 17,437,467 16,161,028 14,248,244 14,097,299 7,186,602 Budget Estimate 9,100,000 11,000,000 12,280,000 16,002,000 17,466,800 17,115,800 17,860,000 14,410,000 14,210,000 Actual over(under) budg (1,204,692) 2,561,613 2,763,348 548.953 (29,333) (954,772) (3,611,756) (312,701) (7,023,398) Total actual collections as a % of total budget 86.76% 123.29% 122.50% 103.43% 99.83% 94.42% 79.78% 97.83% n/a % change in annual total collected n/a % of budget collected through June 71.77% 10.93% 10.02% 5.36% (7.32%) (11.84%) (1.06%) n/a 13.93% 58.95% 56.97% 48.99% 47.94% 47.52% 39.40% 47.77% 50.57% % of actual total collected through June 16.05% 47.82% 46.50% 47.37% 48.02% 50.32% 49.38% 48.83% n/a Chart Reflecting History of Collections through the Month of June 302,759 4.40% 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 2003 2004 2005 2006 2007 2008 2009 2010 2011 • June • May ■ April ® March ■ February ■ January Page 9 CITY OF SPOKANE VALLEY, WA Hotel/Motel Tax Receipts - June Actual for the years 2003 through 2011 11SV-FS21Users\mcalhounlTax Revenue\105 hotel motel tax 2003 1 2004 1 2005 1_ 2006 1 2007 1 January 0.00 16,993.58 20,691.03 February 0.00 18,161.04 19,976.81 March 0.00 18,182.01 22,828.15 April 0.00 26,897.82 29,748.41 May 11,527.32 16,440.37 29,017.66 June 32,512.11 53,284.01 35,330.35 2008 f 2009 1 2010 1 2011 8/1/2011 2011 to 2010 Difference 1 $ 20,653.49 20,946.09 24,308.48 34,371.82 32,522.06 34,256.71 25,137.92 25,310.66 29,190.35 37,950.53 31,371.01 36,267.07 28,946.96 24,623.06 27,509.99 40,406.02 36, 828.53 46,659.88 23,280.21 23,283.95 25,272.02 36,253.63 32,588.80 40,414.59 22,706.96 23,416.94 24,232.35 39,463.49 34,683.32 39,935.36 22,212.21 (495) (2.18%) 22,792.14 (625) (2.67%) 24,611.28 379 1.56% 38,230.49 (1,233) (3.12%) 33,790.69 (893) (2.57%) 41,403.41 1,468 3.68% Collected to date 44,039.43 149,958.83 157,592.41 167,058.65 185,227.54 204,974.44 181,093.20 184,438.42 183,040.22 (1,398) (0.76%) July 38,580.48 42,120.26 43,841.82 49,744.62 56,281.99 50,421.37 43,950.26 47,385.18 0.00 August 54,974.74 43,649.84 46,852.10 45,916.16 51,120.70 50,818.35 50,146.56 54,922.99 0.00 September 30,718.23 39,390.66 46,746.18 50,126.53 57,260.34 60,711.89 50,817.62 59,418.96 0.00 October 36,960.11 33,004.62 34,966.85 38,674.17 43,969.74 38,290.46 36,784.36 41,272.35 0.00 November 23,044.56 32,176.61 26,089.36 36,417.11 36,340.64 35,582.59 34,054.79 34,329.78 0.00 December 28,825.30 23,142.70 31,740.18 29,147.15 31,377.41 26,290.11 27,131.43 26,776.84 0.00 Total Collections 257,142.85 363,443.52 387,828.90 417,084.39 461,578.36 467,089.21 423,978.22 448,544.52 183,040.22 Budget Estimate 419,000.00 380,000.00 436,827.00 350,000.00 400,000.00 400,000.00 512,000.00 380,000.00 480,000.00 Actual over (under) budg (161,857.15) (16,556.48) (48,998.10) 67,084.39 61,578.36 67,089.21 (88,021.78) 68,544.52 (296,959.78) Total actual collections as a % of total budget 61.37% 95.64% 88.78% 119.17% 115.39% 116.77% 82.81% 118.04% n/a % change in annual total collected n/a 41.34% 6.71% 7.54% 10.67% 1.19% (9.23%) 5.79% n/a % of budget collected through June 10.51% 39.46% 36.08% 47.73% 46.31% 51.24% 35.37% 48.54% 38.13% % of actual total collected through June 17.13% 41.26% 40.63% 40.05% 40.13% 43.88% 42.71% 41.12% n/a Chart Reflecting History of Collections through the Month of June 250,000.00 200,000.00 150,000.00 100,000.00 50,000.00 0.00 11 I 2003 2004 2005 2006 2007 2008 2009 2010 2011 June May Ea April March v February January Page 10 CITY OF SPOKANE VALLEY, WA 1st and 2nd 114% REET Collections through July r 2003 1 2004 11SV-FS21Userslmcalhoun\Tax Reveenue1301 and 302 REET 1 2005 2006 January 0.00 119,387.05 147,819.56 232,894.16 February 0.00 83,795.78 128,082.35 172,154.72 March 0.00 195,121.93 198,013.09 182,065.71 April 112,721.05 144,167.21 192,012.44 173,796.61 May 136,982.04 155,089.15 240,765.59 306,871.66 June 159,923.98 177,702.06 284,268.67 226,526.64 July 156,636.66 197,046.43 209,350.53 2,104.30 Collected to date 566,263.73 1,072,309.61 1,400,312.23 1,296,413.80 1,638,537.92 1,107,483.99 559,939.39 605,381.22 561,114.79 (44,2661 (7.31%) August 198,506.47 171,521.07 258,631.50 451,700.06 208,039.87 132,909.28 115,829.68 72,630.27 0.00 September 190,932.75 176,002.43 214,738.94 188,066.23 153,037.21 131,240.36 93,862.17 75,812.10 0.00 October 155,243.97 199,685.81 244,590.31 211,091.20 206,442.92 355,655.60 113,960.52 82,733.97 0.00 November 115,054.43 151,219.02 190,964.73 139,979.09 191,805.53 147,875.00 132,881.49 72,021.24 0.00 December 111,788.66 173,502.55 159,381.40 161,285.23 179,567.77 96,086.00 71,365.60 60,871.34 0.00 1 2007 1 2008 2009 1 2010 1 2011 228,896.76 129,919.79 263,834.60 211,787.08 222,677.17 257,477.05 323,945.47 145,963.47 159,503.34 132,429.60 128,366.69 158,506.43 164,771.48 217,942.98 55,281.25 45,180.53 73,306.86 81,155.83 77,463.58 105,020.98 122,530.36 59,887.08 64,121.61 86,204.41 99,507.19 109,190.51 105,680.28 80,790.14 63,704.65 36,443.36 95,385.39 79,681.39 124,691.60 81,579.34 79,629.06 8/16/2011 2011 to 2010 Difference 3,818 6.37% (27,678) (43.17%) 9,181 10.65% (19,826) (19.92%) 15,501 14.20% (24,101) (22,81%) (1,161) (1.44%) Total distributed by Spokane County 1,337,790.01 1,944,240.49 2,468,619.11 2,448,535.61 2,577,431.22 1,971,250.23 1,087,838.85 969,450.14 561,114.79 Budget estimate 1,127,112.00 1,680,000.00 4,006,361.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 760,000.00 800,000.00 Actual over (under) budget 210,678.01 264,240.49 (1,537.741.89) 448,535.61 577,431.22 (28,749.77) (912,161.15) 209,450.14 (238,885.21) Total actual collections as a % of total budget 118.69% 115.73% 61.62% 122.43% 128.87% 98.56% 54.39% 127.56% nla n&a 45.33% 26.97% (0.81%) 5.26% (23.52%) (44.81%) (10.88%) nla 50.24% 63.83% 34.95% 64.82% 81.93% 55.37% 28.00% 79.66% 70.14% change in annual total collected % of budget collected through July % of actual total collected through July 42.33% 55.15% 56.72% 52.95% 63.57% 56.18% 51.47% 62.45% nla Chart Reflecting History of Collections through the Month of July 900,000.00 800,000.00 700,000.00 600,000.00 500,000.00 400,000.00 300,000.00 200,000.00 100,000.00 0.00 2003 2004 2005 2006 2007 2008 7009 2010 2011 July June T. May • April a March • February • January Page 11 MEMO TO: Mike Jackson, City Manager FROM: Rick VanLeuven, Chief of Police DATE: August 15, 2011 RE: Monthly Report July 2011 July 2011: July 2010: CAD incidents: 5,367 CAD incidents: 5,736 Reports taken: 1,745 Reports taken: 1,613 Traffic stops: 1,475 Traffic stops: 1,746 Traffic reports: 311 Traffic reports: 271 CAD incidents indicate calls for service as well as self -initiated officer contacts. Hot spot maps are attached showing July residential burglaries, stolen vehicles, traffic collisions, vehicle prowlings, and stolen vehicles. Also attached are trend -line graphs for 2008, 2009, 2010 and 2011: Citations, Spokane Valley Dispatched Calls, Self -Initiated Calls, Collisions, Persons Crimes, Property Crimes, and Sex Crimes. Also included is the July Crimes By Cities stats report. ADMINISTRATIVE: Chief VanLeuven attended the local State Homeland Security Grant Planning Committee meeting in early July. Presentations were given on the State Homeland Security Grant Status, FY11 State Homeland Security Grant funding cuts and overall outlook, as well as plans and priorities for the future. Chief VanLeuven and SCOPE Director Rick Scott attended a Civil Service Appreciation Barbecue hosted by the Pineridge Center on East Mission in mid-July. It was a pleasure to meet all the folks at the center; Chief VanLeuven thanks them for hosting such an event. Chief VanLeuven attended the SCOPE EAC annual picnic/barbecue at Mirabeau Park in mid-July. It was hosted by Newman Lake SCOPE and East SCOPE. Chief VanLeuven along with Lt. Lyons and a number of other Spokane Valley Police personnel attended Public Disclosure training in mid-July. The course provided an overview of the Public Records Act and its application to Law Enforcement Agencies, gave a statutory review of the requirements of our records disclosure program, and discussed statutory provisions concerning the records organization, requests and production of records. Page 1 COMMUNITY ORIENTED POLICING: S.C.O.P.E. participated in the following events during the month of July: ➢ S.C.O.P.E. Basic Training - 22 new Volunteers; ➢ All S.C.O.P.E. Picnic at Mirabeau Park; ➢ S.C.O.P.E. Edgecliff - 15th Anniversary; ➢ Crime Stoppers meeting; ➢ Edgecliff Weed and Seed meeting; ➢ Greater Spokane Substance Abuse Council Coalition meeting; ➢ Operation Family ID; and, ➢ Community Emergency Response Team (CERT) meeting. July 2011 Volunteers Hours per station: Location # Volunteers Admin Hours L.E. Hours Total Hours Central Valley 13 513.5 175 688.5 Edgecliff 28 1,031.5 40 1,071.5 Trentwood 5 218.5 100 318.5 University 24 712.5 111 823.5 TOTALS 70 2476 426 2,902 S.C.O.P.E. Incident Response Team (SIRT) volunteers contributed 130 on -scene hours (including travel time) in July, responding to crime scenes, structure fires, motor vehicle accidents and providing traffic control. Of those hours, 47 hours were for incidents in the City of Spokane Valley. Total July volunteer hours contributed by SIRT, including training, stand-by, response and special events is 598 year-to-date total is 3,583 hours. This month tied the previous high of 20 callouts during the month. Additionally, SIRT participated in four Special Events. Staffing is stretched with five members out of service due to medical conditions. There were three juveniles who ran away from their residence in Spokane Valley during the month of July 2011; two have returned home. Abandoned vehicles tagged by S.C.O.P.E. volunteers for impoundment in the Spokane Valley in June totaled 14 and in July 13, with 6 and 4 respectively, vehicles eventually cited and towed. Fifteen were processed in June and 15 hulks processed in July. During the month of July, a total of 56 vehicles were processed. Page 2 S.C.O.P.E. DISABLED PARKING ACTIVITY REPORT JANUARY - JUNE 2011 City of Spokane Valley # of Vol. # of Hrs # of Disabled Infractions Issued # of Warnings Issued # of Non - Disabled Infractions Issued January 7 51 5 1 5 February 10 87 6 1 0 March 8 89 16 0 4 April 11 130 15 0 3 May 5 101 18 5 1 June 5 67 14 4 0 July 10 108 28 3 0 Total 56 633 102 14 13 Spokane County # of Vol. # of Hrs # of Disabled Infractions Issued # of Warnings Issued # of Non - Disabled Infractions Issued January 8 42 1 0 0 February 7 38.25 0 0 0 March 9 42.5 1 4 0 April 8 46 1 7 7 May 4 29 10 0 0 June 6 38.5 2 1 0 July 6 44.5 1 0 0 Total 48 280.75 16 12 7 OPERATIONS: Crosswalk Pedestrian Emphasis - A mid-July pedestrian emphasis stung many drivers who failed to yield the right of way to pedestrians crossing the roadway. The emphasis ran for about 5 hours at the intersections of Valleyway and Mullan/Argonne. Spokane County Sheriffs Office and Spokane Valley Police Department traffic officers wrote 110 pedestrian infractions ($124 each) to drivers not following the law. In addition, there were 30 other various traffic violations written, of which 4 were suspended drivers (criminal citation). Many times the public questions the legitimacy of such an emphasis. On the date of the emphasis, one driver actually stopped to talk the traffic officers to voice his concern about whether or not law enforcement should be doing this. While he was giving his point of view to officers, a person in a Page 3 wheelchair was attempting to cross the street in the marked crosswalk and was close to being hit by a vehicle failing to yield the right of way. The complaining driver, who was originally upset about the emphasis, pulled the person in the wheelchair back out of the street so they would not get hit. This now -changed -opinion driver apologized to the traffic officers and came to the quick realization of why law enforcement conducts such an emphasis. Everyone is encouraged to visit the StickmanKnows website at http://www.stickmanknows.org to learn more about the safety awareness campaign Spokane County is currently running The site has many facts and figures and will help explain why local law enforcement participates in these safety campaigns. In the end, it's all about reducing collisions and saving lives out on our roadways. Vandals Hit Elementary School - Vandals broke 80 sprinkler heads off the Trentwood Elementary School irrigation system over a July weekend, and school officials pegged the loss at about $1,000. An employee told Crime Check that the vandalism occurred sometime between 3 p.m. Friday and 5 a.m. Monday. Damage was limited to the front area of the school. Anyone with information regarding this act of malicious mischief is encouraged to call Crime Check at 456-2233. Elk Man Arrested in Stolen Vehicle - Officers arrested a 20 -year-old Elk, Washington man after they found him seated in a stolen Honda Civic. Officer Mike McNees and other officers responded to the River Rock Apartments at 12700 E. Shannon about 10:30 a.m. after a person reported a suspicious male ducking down inside the parked Honda and smoking something. McNees contacted the occupant and identified him Sheriff's dispatch advised McNees that the plate on the back of the Honda was stolen, and when he checked the car's identification number, learned it was stolen as well. The male suspect was nervous and could not assist in identifying or locating the actual owner of the car he had "borrowed." The Montana license plates belonging to the car were not located. McNees drove the male suspect to the Spokane County Jail and booked him for Possession of a Stolen Motor Vehicle. Driver Escapes, Passenger Faces Felonies - The handcuffed driver of a stolen car escaped from custody on an early Friday morning in July, when officers gave chase of his fleeing passenger. Officers later determined that the passenger had been armed with a loaded semi-automatic pistol. The incident began about 11:15 p.m. on Thursday when Officers were working in a two-man patrol car at Pines and Cherry. They spotted a purple Mercury Tracer that had been stolen in a residential burglary that Officer Karnitz had investigated his previous shift. They followed the Tracer to a dead- end area of a parking lot while confirming through sheriff's dispatch that the car was still listed as stolen. It was as the Tracer rolled to a stop, the passenger jumped from the car and ran. Officer Benner began pursuing him on foot. The passenger ran to the perimeter fence of an apartment complex and threw his backpack over. He was unable to jump the fence and ran again despite repeated orders that he stop. Benner chased the suspect to a third -floor landing where he caught and detained him He later identified the passenger as a 21 -year-old Spokane resident. When Benner initiated the chase, Officer Karnitz handcuffed the driver behind his back and ordered him to stay at the car. He joined the foot pursuit based on officer safety considerations. After the second male suspect was arrested, the two officers returned to the Tracer. A witness told them the driver had moved his handcuffs to the front and then ran away. Despite a search with a K-9 team, the driver was not found. A search of the second male suspect's person revealed the stolen car owner's Page 4 Washington State Quest Card and her Washington State Identicard, as well as a second state Identicard belonging to a male. The officers searched the backpack and found a loaded black .45 - caliber Llama pistol, documents belonging to the owner of the stolen Tracer, her debit card, numerous flex -cuffs and several bandanas. The Tracer was seized for execution of a search warrant at a later date. The driver who fled was described as a white male in his late teens or early 20's. He had brown hair and was about six feet tall, and was wearing a red shirt, light -blue shorts and white running shoes. Anyone with information regarding his identity is encouraged to call Crime Check at 456-2233. The officers booked the male suspect into the Spokane County Jail on charges of Possession of a Stolen Motor Vehicle, Unlawful Possession of Personal Identification, Second -Degree Possession of Stolen Property, Unlawful Possession of a Payment Device, Residential Burglary, and Obstructing a Police Investigation. Detectives End Fuel Theft - Spokane Valley Police investigators sought the public's help to identify two vehicles driven by suspects who have stolen thousands of dollars worth of gasoline. On May 29th, a suspect broke into an Environment West vehicle in the 7500 block of North Argonne and stole the fuel card. Numerous purchases of gasoline were made with the stolen card, one in Adams County, before the card was returned to its assigned vehicle. Total loss to Environment West was more than $2,000. On June 7th, a suspect cut his way through security fencing at the Central Valley School District parking lot at 19300 E. Cataldo and stole fuel cards from several buses. The thief, and presumably his friends, has racked up more that $5,000 in stolen fuel bills. All of the gasoline was stolen from Pacific Pride fuel stations, and most was stolen at the Newman Lake, Washington site. Officer Brian Hirzel released photos of a green Dodge pickup and white Chevrolet or GMC Suburban in hopes that someone would recognize them and lead detectives to suspects who have stolen more than $5,000 in fuel using gas cards stolen from a Spokane Valley company and the Central Valley School District. Hirzel hit pay dirt when a citizen reported the Dodge truck's location to Spokane Police. Contact was made with the truck's owner and three suspects were developed in the case. The white SUV was subsequently located. Both vehicles were searched as were two residences. Evidence was recovered linking the three to the thefts. Hirzel made a follow-up appeal to the public to help locate a 24 -year-old male suspect, the principal suspect in the case. Once arrested, the suspect faces four counts of First -Degree Trafficking Stolen Property, one count of First -Degree Theft, five counts of Second -Degree Possession of Stolen Property, two counts of Second -Degree Burglary and five counts of Second -Degree Vehicle Prowling. The male suspect also has an outstanding warrant for his arrest in Idaho. The owner of the Dodge truck, a 38 -year-old male suspect, faces a single count of First -Degree Trafficking Stolen Property, three counts of Third -Degree Theft and one count of Possession of Stolen Property. This male suspect had attempted to disguise the Dodge pickup by painting the silver door green and changing its wheels and tires. The third suspect in the stolen fuel case is a 27 -year-old female suspect who faces three counts of First -Degree Trafficking Stolen Property, three counts of Third -Degree Theft and one count of Second -Degree Possession of Stolen Property. Neither the second or third suspect has been arrested, but their whereabouts are known. Page 5 "Grabbing" Incidents Reported (Although these incidents have not occurred in Spokane Valley, a warning of caution is warranted.) Two more women have reported being grabbed by a man on a bicycle as they walked in the area of Upriver Drive. During the last week of July, a woman jogging on the Centennial Trail around 7:30 a.m. had her bottom grabbed by a man passing her on a dark mountain bike. He asked if she "like it" and she ran from the suspect. That same day, the victim was walking from her apartment in the 4900 block of East to Minnehaha Park about 5 p.m. when the same suspect rode up and grabbed her again. She told Crime Check that the suspect appeared shocked that he had encountered the same victim a second time. She described the suspect as a white male about 20, 5'11" tall and 140 to 150 pounds. After reports of this attack were published, Crime Check received a call from another woman who said she was walking in the area of Stone and Upriver Drive on July 26th when a man rode up and grabbed her behind. She said he was riding a black mountain bike and that the attack occurred about 12:30 p.m. She described him as a white male in his 20's who was about 6'01" tall and thin. A third victim contacted Deputy Ron Nye and told him that she was walking her dog on the Centennial Trail July 25th when a man on a bike rode by and grabbed her behind about 7:30 p.m. She was just east of Upriver Dam when the attack occurred and she yelled at the suspect that she would release her dog. The suspect crossed the road and headed west away from her. She described him as a white male who was wearing a white hoodie over his head and faded blue jeans. He was thin, about 150 pounds, and about 5'08" tall, she said. She said the suspect's bike was black and had fat tires like a mountain bike. She decided to report the assault after hearing news accounts of the first victim. All three attacks occurred in daylight when potential victims might be less cautious about approaching bicyclists or other trail users. The attacks also were made within sight of passing motorists, indicating the suspect is being fairly brazen. Police encourage trail users to recreate in pairs when possible, and to not wear head or ear phones which may mask the sounds of someone approaching from behind. Walking with a dog is a good way to improve your safety, but is no guarantee. Be aware of areas of potential ambush and alert to suspicious activity by other trail users. Lastly, take the time to report incidents that might help police establish the identity of criminal suspects or determine their method of operation. Crime Check at 456-2233 is the best avenue to report this type of information to police. SUV hit by gunfire in Spokane Valley - Spokane Valley Police are looking for someone who allegedly shot at another vehicle. Officers say it started with a burglary in progress at a home. A neighbor noticed the burglary and called the homeowner. At some point, the victim found the burglary suspect's vehicle and started chasing it in an SUV. Officers found evidence that the SUV had been shot near the intersection of Sharp and Thierman. The SUV was found several blocks away with a blown tire and a bullet hole in the radiator. Investigators do not know how many shots were fired, and do not believe anyone was hit by the gunfire. At one point, the Spokane County Sheriff's Office helicopter assisted in the search. Police are still trying to piece together exactly what happened. Persons with information on this crime are encouraged to call Crime Check at 456-2233. Helicopter Inquiries — Anyone wondering why the Sheriff's helicopter is flying over their location, can get that question answered (most of the time) through the Spokane Regional Air Support Unit's (SRASU) website. The SRASU has a website where the crews update a list of calls they were on, once they land. It gives the approximate location and type of call. Most calls are listed, but Page 6 occasionally a few will not be listed if it would compromise an active investigation. You can see the website here: http://www.spokanecounty.org/Sheriff/airsupport/incidentreports.aspx This on-line report gives everyone an opportunity to be aware of what is going on in their neighborhood. Thank You — Spokane Valley Police received a phone call one morning in mid-July from Kevin Murphy reference police contact that morning. He wanted to make sure we were aware of the positive interaction he had, "since so many people only report the negative." He wanted to let us know that he appreciated how polite and cordial the deputy was this morning and how much he appreciated the deputy letting him know what was going on and that the (suspect's) car would be removed in short order. He also commented that the deputy had a ride -along with him and that he was very impressed with the officer and said he knew the ride -along individual was getting a positive experience being teamed up with this officer. He appreciated "the good cop contact!" Thanks H.J. Whapeles for all you do!!! Page 7 2010 JULY CRIME REPORT To date: Yearly totals: Jul -11 Jul -10 2011 2010 2,010 2009 2008 2007 2006 2005 BURGLARY 94 96 613 528 936 725 753 584 714 744 FORGERY 41 27 250 198 341 297 354 365 334 464 MALICIOUS MISCHIEF 152 136 787 703 1183 1245 893 1,265 1,122 904 NON -CRIMINAL 8 84 121 502 917 892 944 839 811 749 PROPERTY OTHER 101 62 625 450 837 933 828 890 982 1,154 RECOVERED VEHICLES 32 17 178 242 365 187 319 343 403 333 STOLEN VEHICLES 42 30 280 281 496 298 496 478 711 603 THEFT 215 196 1419 1278 2365 2162 1,846 1,881 1,888 2,256 UIOBC 0 0 0 2 3 4 4 8 11 8 VEHICLE OTHER 16 0 31 1 3 5 7 3 3 5 VEHICLE PROWLING 128 156 791 793 1395 920 1069 682 937 958 TOTAL PROPERTY CRIMES 829 804 5,058 4,989 8,852 7,668 7,513 7,338 7,916 8,178 ASSAULT 93 84 550 538 895 927 869 853 846 894 DOA/SUICIDE 15 19 132 124 188 210 269 221 167 159 DOMESTIC VIOLENCE 40 98 477 710 1297 1226 1063 874 736 762 HOMICIDE 0 1 3 1 1 3 3 1 5 1 KIDNAP 0 0 8 11 16 21 16 23 22 35 MENTAL 22 25 152 175 289 310 360 350 425 425 MP 17 23 73 76 128 115 95 83 88 97 PERSONS OTHER 230 124 1249 1025 1692 1621 1,354 1,337 1,159 1,256 ROBBERY 9 4 69 34 68 75 71 60 58 56 TELEPHONE HARASSMENT 17 17 87 76 153 159 95 73 83 92 TOTAL MAJOR CRIMES 443 395 2767 2770 4727 4,667 4,195 3,875 3,589 3,777 ADULT RAPE 3 6 28 25 44 35 44 43 29 39 CHILD ABUSE 2 13 83 68 115 159 148 104 78 101 CUSTODIAL INTERFERENCE 21 16 130 110 206 157 86 92 105 88 SEX REGISTRATION 0 1 0 1 1 2 3 4 3 6 INDECENT LIBERTIES 1 1 10 5 8 10 11 18 15 9 CHILD MOLESTATION 0 4 19 24 47 35 66 46 69 67 CHILD RAPE 1 3 17 15 28 35 39 31 62 35 RUNAWAY 45 30 299 259 490 440 369 295 309 311 SEX OTHER 2 17 39 114 215 211 179 194 203 181 STALKING 0 2 8 6 18 15 21 17 17 27 SUSPICIOUS PERSON 39 11 186 123 215 175 142 152 177 244 TOTAL SEX CRIMES 114 104 786 750 1387 1271 1,108 996 1,067 1,108 DRUG 48 39 318 342 541 670 838 807 665 891 ITF OTHER 0 0 2 0 2 1 0 1 0 0 TOTAL ITF 48 39 320 341 542 671 838 808 665 891 TOTAL TRAFFIC REPORTS 311 271 2001 1895 3081 3,183 3,811 3,800 3,345 2,403 TOTAL REPORTS RECEIVED 1,745 1,613 10,932 10,745 18,589 17,460 17,465 16,817 16,582 16,357 _NUMMir mriimum ♦ rro 11w '!IiIJIIIIhII ii :'Qalton Illtli�'�v1MJ minim n + Iilili ■��rir^•■rL 1 WairibriffilMENEM* - relimnriFilm 1 i rarligimpul91 mG■F EJ!i1I simosol. 'fl roi romI■•I?_ I�Trinar., �we.� ©3It1 ,11 2011 July Traffic Collision Hotspots 2500 2000 1500 1000 500 Charge Count from Tickets: Spokane Valley JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2008 ■ 2009 -X-2010 -0-2011 2011 JULY INCIDENTS BY CITIES 08/03/2011 AH CH DP FC FF LAH LL ML MW RF SCO SPA SPK SV WAV TOTALS CAD INCIDENTS 22 104 304 23 8 0 23 273 96 27 4,244 6 811 5,367 0 11,308 SELF INITIATED INCIDENTS 16 15 167 11 4 0 17 182 29 16 1,629 5 739 2,152 0 4,982 DRUG SELF INT (PATROL) 0 0 0 0 0 0 0 1 0 0 0 0 3 2 0 6 TRAFFIC STOPS 5 4 69 1 1 0 9 36 17 11 998 2 542 1,475 0 3,170 TRAFFIC STOPS (ARST/CIT/IN) 1 1 22 0 0 0 3 11 6 6 500 1 274 811 0 1,636 TS (WARRANTS) 0 0 0 0 0 0 0 1 0 0 11 0 4 24 0 40 CALLS FOR SERVICE 6 89 137 12 4 0 6 91 67 11 2,615 1 72 3,215 0 6,326 ALARMS 0 0 6 0 0 0 0 2 1 0 136 0 1 95 0 241 ACCIDENTS 0 7 4 0 0 0 0 3 7 0 173 0 12 152 0 358 ACCIDENTS (ARREST/CIT) 0 0 1 0 0 0 0 0 0 0 8 0 0 6 0 15 DRUG CALLS 0 1 0 0 0 0 0 1 1 0 15 0 0 35 0 53 DV 13 1 6 1 0 0 2 11 2 3 163 0 15 202 0 419 DUI 2 4 3 1 0 0 1 0 3 3 155 0 10 86 0 268 DUI (ARREST) 0 0 0 0 0 0 0 0 0 0 1 0 0 3 0 4 PURSUITS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 SUSPICIOUS ACTIVITY 1 7 17 1 0 0 2 25 10 0 329 0 33 474 0 899 VEHICLE RECOVERED 0 0 0 0 0 0 0 0 3 0 11 0 3 35 0 52 911 ABANDON LINE 0 21 11 7 1 0 0 10 5 1 151 1 2 213 0 423 SHOPLIFTING 0 0 0 0 0 0 0 0 0 0 3 0 0 28 0 31 ALL ARRESTS (ARREST/CIT/IN) 2 1 30 1 0 0 3 27 14 7 632 1 298 1,018 0 2,034 CRIME CHECK REPORTS 1 0 29 1 5 0 0 23 12 0 509 0 11 670 0 1,261 08/03/2011 pummi WIIMaasairaum pamani mE= EEO MDT I!... • arnet ■=. ■ 1N 11.mf. �erick ir=====allluammam .g"gl.dimErimoi ' go- fig 4i111''�' 111111 1011111 IPil o!J' • ■I�C'0 arlA�■ .11_I,Iw-i Refriiin im■z■ri FINIMMIE ,aBroadway -r liEMPT-swinsinu fi■��■ le ''M Lam a= XAMEME iV -111 Mila MI MI 2011 July Residential Burglary Hotspots :ai11m 1 t-- ataxidaum pamapmi mnial COM UM 1Ei = ; - Garnet ■_� - --NIMMIMMW Bgumw i4-'2 menlir i r! i 1 ram Timm .IC .. 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Emmen 2011 June &July Stolen Vehicle Hotspots 4000 3500 3000 2500 2000 1500 1000 500 Spokane Valley Dispatched Calls JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2008 • 2009 -NC- 2010 -0- 2011 450 - 400 350 300 250 200 150 100 50 SPOKANE VALLEY TRAFFIC COLLISIONS JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2008 • 2009 ♦ - 2010 -0-2011 400 350 300 250 200 150 100 50 Spokane Valley Person Crimes JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2008 • 2009 -NC- 2010 -0- 2011 800 700 600 500 400 300 200 100 Spokane Valley Property Crimes JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2008 • 2009 2010 -0-2011 3500 3000 2500 2000 1500 1000 500 0 Spokane Valley Self Initiated Incidents ■ JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2008 • 2009 -NC- 2010 -0- 2011 60 50 40 30 20 10 0 Spokane Valley Sex Crimes A ■ JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2008 • 2009 -NC- 2010 -0- 2011 ::■ ME t- :- ataxidaum :ani CM UM I= ; - • arnet ■=1a. 1N�'sI Brick Elm' EWE iganiuuta ...1I11111 r FIENILI DC7=F' W� En pow' IPIII maw 'l W�na ■■YC :num _ _ sum rig i tea.■■SE 11�==` M Jil■E7�� IIY �111 Iu arum F ral km c 4 'moi waym•Evk B11 - -■reamis -usin7s �L�3f_ill r/ ra.-21Ra Eitt fa oak Emmen 2011 July Vehicle Prowling Hotspots Spokane Walley �� PUBLIC WORKS DEPARTMENT MONTHLY REPORT July 2011 AGREEMENTS FOR SERVICES ADOPTED AND IN OPERATION • Emergency After Hours Call -out — Senske • Engineering Services Support — Agreements with private engineering firms • Landscaping Contract — Spokane ProCare (Rebidding for 2012) • Litter and Weed Control — Spokane County Geiger Work Crew • Solid Waste - Regional Solid Waste Interlocal • Street Maintenance — 2011 Signal, Sign & Striping County Interlocal • Street Sweeping — AAA sweeping • Street and Stormwater Maintenance and Repair contract —Poe Asphalt Paving Inc. • Street Maintenance (Pines & Trent) — WSDOT Interlocal • Vactoring Contract — AAA Sweeping (Rebidding for 2012) WASTEWATER Status of the process can be monitored at: http://www.spokaneriver.net/ http://www.ecy.wa.gov/programs/wq/tmdl/spokaneriver/dissolved oxygen/status.html http://www.spokanecounty.orq/utilities/WaterReclamation/content.aspx?c=2224 and http://www.spokaneriverpartners.com/ REGIONAL SOLID WASTE SYSTEM Solid Waste Governance Task Force has completed a draft Interlocal Agreement for a Regional Solid Waste Management Alliance Agreement. The County has requested that we respond by October 3rd regarding our intent to join the Alliance. STREET MASTER PLAN JUB Engineers is working on finalizing the draft report and presentation. A report to council on the updated pavement management program will be scheduled in the near future. CAPITAL PROJECTS (See attached Capital Projects Spreadsheet) STREET & STORMWATER MAINTENANCE ACTIVITY The following is a summary of Public Works/Contractor maintenance activities in the City of Spokane Valley for July 2011: Summer Street and Stormwater Maintenance Items: • AAA continues cleaning underground stormwater structures under the Vactoring Services Agreement. • AAA is sweeping arterials and began residential sweeping. • Geiger crew continues to mow dryland grass areas throughout the city. • Poe Asphalt completed several asphalt repairs. `Information in bold indicates updates 1 STORMWATER Small Improvement Projects These projects are individually estimated to be less than $30,000, to address street flooding problems and involve excavation work. 1. 8th and Park — replace failing drainfield, provide improved treatment including swales if possible. Design completed, to be bid in Aug, construction Sep/Oct. 2. 11th and Herald — improve catchbasins and rehabilitate existing failing UIC. Design completed, to be bid in Aug, construction Sep/Oct. 3. 32nd and Bowdish intersection, north leg — mitigate ongoing stormwater ponding. Design completed, to be bid in Aug, construction Sep/Oct. 4. Park and Valleyway — replace failing drainfield, provide improved treatment including swales if possible. Survey completed, looking at possibility of working with adjacent property owners on installing swale, anticipated for future Small Works Contract. 5. Evergreen and 17th — replace existing failing drainfield, provide additional treatment through catchbasins. Design completed, to be bid in Aug, construction Sep/Oct. 6. Woodward & 35th - replace existing failing drainfield, provide additional treatment through catchbasins. Design completed, to be bid in Aug, construction Sep/Oct. 7. Archery & Farr — improve capture of runoff through installation of improved inlet structures, mitigate for pine needle debris, and protect/improve existing drainfields. Design completed, to be bid in Aug, construction Sep/Oct. 8. Pines & Alki — Utilities have been located and preliminary design started. Working with WSDOT MTCE on responsibility to replace drain rock and improve failing drywell. 9. Bettman/Dickey Culvert/Ditch re-establishment — Project to improve conveyance of stormwater from 14th to 11th. Site survey and geotechnical work completed, staff researched property and will be working on securing storm drainage easements, possible utility issues especially with petroleum gas pipeline. 10. Thorpe Road Culvert Re-establishment — Parts of Chester Creek have escaped existing farmer -created floodways south of the city limits. Low-volume/shallow depth flows over a city -owned portion of Thorpe Road during the past several years have increased, especially this year with the wetter -than -normal spring weather. Staff developed two options to convey the low volume waters under Thorpe. A meeting is being arranged with golf course owners and staff to discuss the options. Stormwater Capital Improvement Projects These projects are estimated to be over $30,000, to address larger flooding and water quality problems, and/or make major improvements to bring systems closer to current standards. 1. 14th Avenue, Custer to Chronicle — mitigates erosion undermining existing City roadway, capture runoff, and eliminate outfall to waters of the state. Researching current system and ownership outside of the publicly owned right-of-way. Survey on street completed. Possible construction in 2012. 2. Broadway SW Upgrade (see CIP #153) 3. Dickey & 11th Stormwater Facility Improvements — Project to improve existing City property for regional stormwater infiltration. Site survey and geotechnical work completed, design in progress. 4. Sullivan Road Bridge Drain Retrofit Proiect - The City received $237,375 grant award to divert stormwater runoff discharging to the Spokane River from the Sullivan Road northbound bridge. Grant agreement has been executed and received by the City. See CIP Project #150. 5. Stormwater Decant Facility — Proposed to be located at the new maintenance facility. Decanting catchbasin debris would decrease costs in handling debris by up to 80% by allowing water to be drained and disposed separately. The County Sanitary `Information in bold indicates updates 2 Sewer Utility has informed City staff that it will not accept liquids from catchbasin cleaning at this time. It appears that the County Sewer Utility is concerned about PCB pollutants and the inability to treat to a level acceptable by the State before discharge to the Spokane River. Staff is working to understand issues regarding PCB's and liquid disposal alternatives for the future decant facility. • Pines/Mansfield - swales (near Montgomery and behind fire station) - Work includes drilling new 3 -foot diameter holes for better draining material in bottoms of swales and installing sod in damaged areas. Working on a change order with the landscape contract with ProCare, Inc. • Vactor Services Program Review - Staff is reviewing current "Vactoring Services" contract and overall program for stormwater structure cleaning. Current contract ends December 2011 with no renewal options remaining. Staff is drafting a new bid package to go out this summer for the 2012 contract year. • Stormwater Structure Inspections - Student Interns have been hired to conduct structure inspections throughout the summer/fall. The inspections are identifying and prioritizing aging structures that are in need of repair or rehabilitation. The inspections will also collect data on the debris loads in individual structures, which will help determine efficient cleaning intervals. • Underground Injection Control (UIC) Assessment - Staff continues work on compliance requirements for the City's 7,350 drywells (UICs) and performing required assessments by February 2013. • 2012 Stormwater Fee Assessor Rolls Update - Staff is starting the process of updating stormwater fees to existing or new commercial properties for the 2012 Stormwater Fee Assessor Roll. • Ecology NPDES Permit Implementation Grant - 2011/2012 - $308k: The City received a $308k Ecology Grant; funding will need to be expended by June 2012. Staff is seeking Ecology approval to use funding to reimburse City for part of the sweeping operation costs this spring, summer, and fall. BRIDGE MAINTENANCE Specifications and bid packet covering Bridge Repair and Maintenance currently under review, should be issued later this summer. Sullivan Road over Trent (4501) repair and Sullivan SB over UPRR tracks (4507) expansion joint repairs received bids 7/8/11. West Company to begin repair work on August 15. SEWER PROJECTS • 2010 County Sewer Projects — Carry over West Farms, South Greenacres Phase 3, Cronk and Corbin are substantially complete; only minor punch list items remain. South Greenacres Phase 4 — Paving is complete. Contractor is working on some punch list items; swale installation change order on Mission still to be completed. `Information in bold indicates updates 3 • 2011 STEP sewer projects Green Haven 'B' (SW Area) — Piping is complete, road grading has begun. Paving is currently scheduled for 8/5 and 8/15. Micaview '1' — Paving of City streets is complete. Some minor items remain; Barker road striping, possible ditch modifications. Green Haven 'C' (NE Area) — Piping installation is in progress. Barker work expected to begin 8/8, paving scheduled for 9/6 and 9/27. Scheduled to be complete by 10/4/11. TRAFFIC • School Zone Beacon Upgrade The City was awarded a grant by WTSC to upgrade all 20 of the existing school zone beacon controllers. The first half was installed in May. The other half was received and installed in July. • WTSC School Zone Beacon Grant The City was awarded two $7,500 grants to install new school zone beacons for Orchard Center Elementary and Chester Elementary. The beacons have been ordered, and installation is anticipated to begin in late August/early September. GRANT APPLICATIONS TIB has issued a call for projects for this year. A few projects under consideration for this future call are: Mission Avenue Improvements — Flora to Barker (construction funding needed); Mansfield Avenue Connection — east of Pines Road (construction funding needed); Park Road Reconstruction — Broadway to Indiana (construction funding needed); Barker Road Improvements — Flora to Barker (design, right of way, and construction funding needed). Staff will bring this proposed project list to council for discussion. New Call for Projects • New Freedom Funds The STA Board approved our project in the amount of $252,009. However, we recently received word that the amount of New Freedom Funds available to the city has been reduced to $178,790 because of a previous commitment to the Aging and Long Term Care of Eastern Washington (ALTCEW). The grant is in the final stages of FTA approval. • FY 2011 TIGER Discretionary Grant Program USDOT announced the TIGER III program, a competitive grant program for transportation projects. $527 million is available for this program nationwide. Eligible projects include roads and bridges, rail, transit buses and streetcars, ports, and bicycle and pedestrian paths. Winning projects typically are multi -modal, multi -jurisdictional or otherwise challenging to fund through existing programs. Staff is reviewing this grant program and may submit a preliminary application for the Sullivan Rd W Bridge Replacement Project. Preliminary applications are due October 3, 2011. If our preliminary application is approved, final applications are due October 31, 2011. `Information in bold indicates updates 4 July -11 0005 Pines/Manfield, Wilbur Rd to Pines 0063 Broadway Avenue Safety Project, Pines RD 0069 Park Rd Recon. #2 Brdwy & Ind. SRTC06-12 0112 Indiana Ave Extension 0113 Indiana/Sullivan PCC Intersection 0123 Mission Ave - Flora to Barker 0141 Sullivan & Euclid PCC 0142 Broadway @ Argonne/Mullan 0143 Barker Rd/BNSF Grade Separation 0146 24th Ave Sidewalk Adams to Sullivan 0154 Sidewalk & Transit Stop Accessibility 0155 Sullivan Rd W Bridge Replacement #4508 Sewer Projects 0129 South Greenacres (STEP) 0130 Corbin (STEP) 0131 Cronk (STEP) 0151 Green Haven STEP 0152 Micaview STEP Street Preservation Projects 0153 Broadway Ave Resurfacing/SW Upgrade TIB - UCP TIB - UAP FHWA - STP(U) STA - FTA/NF TIB - UCP TIB - UCP FHWA - STP(U) FMSIB TIB - SP STA - FTA/NF FHWA - BR TIB - UCP TIB - UCP TIB - UCP TIB - UCP TIB - UCP TIB - UCP Knutson Knutson Knutson Aldworth Aldworth Aldworth Amsden Knutson Knutson Amsden Knutson Iris Iris Iris Iris Iris 05/23/08 05/15/11 tbd 02/18/11 05/27/11 tbd tbd tbd tbd tbd tbd tbd 03/03/10 05/05/10 04/14/10 03/23/11 03/09/11 100 100 90 100 100 5 1 0 0 0 5 0 100 100 100 100 100 95 0 0 95 0 0 0 0 0 0 0 0 95 95 95 10 95 09/30/11 11/15/11 tbd 07/29/11 12/31/11 tbd tbd tbd tbd 07/31/12 tbd tbd 07/01/11 06/01/11 06/01/10 10/15/11 10/15/11 $ 6,626,700 $ 932,850 $ 352,002 $ 2,082,000 $ 1,252,000 $ 517,919 $ 175,260 $ 276,301 $ 720,000 $ 292,000 $ 315,011 $ 19,743,334 $ 640,500 $ 705,000 $ 315,000 $ 620,000 $ 280,000 Knutson 05/15/11 100 0 11/15/11 $ 547,488 Estimated Total Project Proposed % Complete Construction Project # Road Projects Funding Manager Bid Date PE I CN Completion Cost 0005 Pines/Manfield, Wilbur Rd to Pines 0063 Broadway Avenue Safety Project, Pines RD 0069 Park Rd Recon. #2 Brdwy & Ind. SRTC06-12 0112 Indiana Ave Extension 0113 Indiana/Sullivan PCC Intersection 0123 Mission Ave - Flora to Barker 0141 Sullivan & Euclid PCC 0142 Broadway @ Argonne/Mullan 0143 Barker Rd/BNSF Grade Separation 0146 24th Ave Sidewalk Adams to Sullivan 0154 Sidewalk & Transit Stop Accessibility 0155 Sullivan Rd W Bridge Replacement #4508 Sewer Projects 0129 South Greenacres (STEP) 0130 Corbin (STEP) 0131 Cronk (STEP) 0151 Green Haven STEP 0152 Micaview STEP Street Preservation Projects 0153 Broadway Ave Resurfacing/SW Upgrade TIB - UCP TIB - UAP FHWA - STP(U) STA - FTA/NF TIB - UCP TIB - UCP FHWA - STP(U) FMSIB TIB - SP STA - FTA/NF FHWA - BR TIB - UCP TIB - UCP TIB - UCP TIB - UCP TIB - UCP TIB - UCP Knutson Knutson Knutson Aldworth Aldworth Aldworth Amsden Knutson Knutson Amsden Knutson Iris Iris Iris Iris Iris 05/23/08 05/15/11 tbd 02/18/11 05/27/11 tbd tbd tbd tbd tbd tbd tbd 03/03/10 05/05/10 04/14/10 03/23/11 03/09/11 100 100 90 100 100 5 1 0 0 0 5 0 100 100 100 100 100 95 0 0 95 0 0 0 0 0 0 0 0 95 95 95 10 95 09/30/11 11/15/11 tbd 07/29/11 12/31/11 tbd tbd tbd tbd 07/31/12 tbd tbd 07/01/11 06/01/11 06/01/10 10/15/11 10/15/11 $ 6,626,700 $ 932,850 $ 352,002 $ 2,082,000 $ 1,252,000 $ 517,919 $ 175,260 $ 276,301 $ 720,000 $ 292,000 $ 315,011 $ 19,743,334 $ 640,500 $ 705,000 $ 315,000 $ 620,000 $ 280,000 Knutson 05/15/11 100 0 11/15/11 $ 547,488 Traffic Projects 0060 Argonne Road Corridor Upgrade (SRTC 06-3 0061 Pines (SR27) ITS Improvements (SRTC 06-2 0133 Sprague Ave ITS 0136 Traffic Signal LED Replacement 0147 Bike Lane Restriping Stormwater Projects 0150 Sullivan Rd Bridge Drain Retrofit Other Projects 0145 Spokane Valley -Millwood Trail 0148 Greenacres Trail - Design 0149 Sidewalk Infill Closeout Phase 0003 Barker Road Bridge Replacement 0055 NPDES Phase II - Prog Devel - Stormwater 0076 Valley Mission Park 0106 West Pondersoa (STEP) 0135 Flashing Yellow Arrow Installation FHWA - CMAQ FHWA - CMAQ DOE - EECBG DOE - EECBG DOE - EECBG Knutson 03/15/12 90 0 10/15/12 $ 1,290,636 Knutson 04/15/12 0 0 10/15/12 $ 2,083,121 Knutson 03/04/11 100 0 11/15/11 $ 420,000 Kipp 12/15/10 100 50 12/31/11 $ 90,000 Kipp 06/01/11 100 0 11/01/11 $ 40,000 DOE - EECBG Aldworth tbd 10 0 12/31/12 $ 248,887 TIB - UCP TIB - UCP CMAQ FHWA - BR TIB - UCP TIB - UCP TIB - UCP DOE - EECBG Aldworth Aldworth Amsden Knutson Jenkins Kersten Arlt Kipp 0 0 0 0 0 0 04/18/08 100 99 08/31/10 02/12/09 100 99 12/31/10 03/13/09 100 99 06/01/09 05/06/09 100 99 06/01/10 02/16/10 100 99 12/31/10 $ 745,000 $ 100,000 $ 770,500 $ 11,817,000 $ 76,916 $ 383,032 $ 1,215,335 $ 34,210 SpokaneGreater Incorporated August 4, 2011 Honorable Tom Towey Mayor of Spokane Valley City of Spokane Valley 11707 E. Sprague Avenue, Suite 106 Spokane Valley, WA 99206 Dear Mayor Towey, The City of Spokane Valley Council provides funding in the amount of $51,000 to Greater Spokane Incorporated in return for services benefiting the Spokane Valley Community in 2011. The goals of Greater Spokane Incorporated's services agreement with Spokane Valley are: 1. Recruit new higher paying jobs in growth industries 2. Enhance the tax base of the City of Spokane Valley 3. Bring new investment dollars to the City of Spokane Valley 4. Assist Iocal companies with retention and expansion projects Please see attached report for details. If you have any questions, please don't hesitate to call our offices. Sincerely, Oza Robin B, Toth VP, Economic Development Greater Spokane Incorporated Attachment erter Spokane Incorporated 801 W. Riverside, Suite 100, Spokane, WA 99201 Phone: 509.624.1393 or 1.800.S POKAN E Fax: 509.747.0077 www.greaterspokane.oro City of Spokane Valley and Greater Spokane Incorporated Partners in GROWING JOBS AND BUSINESS INVESTMENT 2011 Spokane Valley Recruitment and Expansion/Retention Successes: Q2 2011 Business Expansion and Retention Client - Pyrotek • 20 direct jobs with a direct payroll of $748,220 • $111,411 City of Spokane Valley tax revenue • Pyrotek, inc., a global leader in the development, manufacture, and sale of high-temperature materials for industrial applications, announced their decision to relocate a manufacturing line from a plant in Mexico to Spokane Valley, Washington. • "Pyrotek's announcement is great news for the Inland Northwest, and indicative of our hard work to ensure Washington state promotes business growth and success," said Governor Chris Gregoire. "This announcement means at least 20 new jobs in the Spokane Valley — and a step closer to a full economic recovery • Q1 2011 Recruitment Client — Global Future Energy Holdings • 3 direct jobs with a direct payroll of $180,000 • $2,832 City of Spokane Valley tax revenue Business Expansion and Retention Client — Ecolite • 10 direct jobs with a direct payroll of $380,640 • $15,319 City of Spokane Valley tax revenue 2011 Total Impact DIRECT JOBS 33 DIRECT PAYROLL $1,308,860 DIRECT CITY OF SPOKANE VALLEY ANNUAL TAX REVENUES* $129,562 2011 Grant to Greater Spokane Incorporated $51,000 *Calculated using our economic development industry standard IMPLAN program, the tax revenue is based strictly on the number of jobs, payroll, construction costs and the square footage of the facility. Tax revenues include property taxes, sales and use tax and business licenses. If known, other information such as utility costs, sales and equipment purchases can increase the tax revenues. Spokane Valley Cumulative Total 2003-2011 1619 direct jobs and a direct payroll of $63,751,060 $1,620,764 City of Spokane Valley tax revenue CITY OF SPOKANE VALLEY ACTIVITIES • Marketed City of Spokane Valley properties • Email newsletters and quarterly mailings to 2,300 site selectors, corporate real estate brokers and prospective company targets for business recruitment • Pinecroft Business Park is highlighted on GSI's Fast Facility site - http://www.fastfacilitv.com/fact sheet.asp?36630 • 466 Spokane Valley properties listed on www.selectspokane.com • 10 responses to Request for Proposals sent in Q2; 17 City of Spokane Valley properties were included • Project Carmax o In final due diligence o GSI contacted by company in September 2009 — assisted with property selection and awareness of Spokane Valley and the region, zoning and planning issues, contacts with City of Spokane Valley • Project American Tire o In negotiation with property owner --ANNOUNCED 7/29/11 will be included on Q3 report o GSI contacted by site selector in Q1 2011— assisted with property selection and awareness of Spokane Valley and the region • Project Cross Country o Developed list of sites for review — three sites in Spokane Valley • Continued Teach the Teachers Workshops • Teachers from East Valley and West Valley attended the May 24 workshop on Computer Graphics and Web Site Design • Completed Clean Energy Grant Gap Analysis • surveys showed respondents are happy with local governments • 11 survey respondents are companies from within City of Spokane Valley • Business Retention, Expansion and Assistance (BREA) Activities • Visited 24 out of the 40 companies listed on our 2011 grant application • Visited or spoke with 7 former recruits who are located in the City of Spokane Valley • Provided direct assistance to 3 Spokane Valley clients — workforce, incentives, site location • Government Contracting, Procurement Technical Assistance Center (PTAC) • PTAC currently has 109 clients in the City of Spokane Valley. 188 government contracts were received by 2 Spokane Valley companies totaling $769,329 in Q2 (as reported through GSI's Procurement Technical Assistance Center) • Lydig Construction reported over $5M in government contracts • Created 116 direct jobs (based on Government Contracting Guidelines) SPOKANE COUNTY RECRUITMENT ACTIVITIES — Q2 2011 • Letters sent —170, 90 advanced manufacturing/80 clean technology • Qualified new leads -11 • Visits — 6 inbound, 1 outbound • Newsletters — Mailed letters with Positioned for Growth magazine and Market Fact Book • SelectSpokane.com o 1,174 user sessions/ 3:58 minutes average length of session/ 12.9 average daily users with 6.02 pages viewed per session • Continuing to use "Suits and Pursuits" template from Alaska Airlines GSI-CVB ad with new photos. New ad features John Overby of Spokane Valley's Flyback Energy. o Measuring traffic driven to splash page driven by url and QR code. ■ 311 user sessions/2.11 minutes average length of session/3.5 average daily users Recruitment 01 2011 02 2011 Recruitment Activities Business and Professional Services 3 New Prospects 180 170 New Qualified Leads Generated 17 11 Hosted Visits in Spokane 5 6 Visits to a Recruitment Lead's Location 2 1 Recruitment Wins 1 1 Direct Jobs Created 3 90 Indirect Jobs Created 3 23 Direct Investment 0 $33,800,000 Direct Annual wages $380,640 $2.5M Annual Economic Output $945,342 $7,018,591 Annual Local Tax Revenue from Output $21,947 $453,405 One-time Construction Total Economic Impact $40.7M Qualified Lead Generation Q1 2011 1 Q2 2011 2 Aerospace/ Manufacturing Business and Professional Services 3 4 IT and Digital Services 2 0 Clean Tech and Energy Efficiency 9 2 Other 2 3 SPOKANE COUNTY BUSINESS RETENTION, EXPANSION AND ASSISTANCE (BREA) — Q2 2011 • BUSINESS RETENTION, EXPANSION AND ASSISTANCE (BREA) • Provided assistance to 59 companies countywide • Two new BREA cases identified — business climate, policy, expansion or retention issues Government Contracting, Procurement Technical Assistance Center (PTAC) • PTAC — For Q2 2011, businesses reported 198 contract awards totaling $940K. • PTAC hosted 7 no -charge educational trainings with a total attendance of 195 and counseled 21 new clients. - - Q1 Q2 •etention & Expansion BR&E Activities 2011 2011 7 Event Participants Business Assists 83 59 Business Visitations 29 59 New Business Retention & Expansion Prospect Cases 11 2 Business Retention & Expansion Wins 2 1 Direct Investment $3,900,000 $1,040,000 Direct Annual Wages $1,230,000 $748,220 Annual Economic Output $6,459,837 $10,575,030 Local Annual Tax Revenue from Total Output $119,039 $138,608 One -Time Construction Total Economic Impact $5,414,999 $288,218 Government Contracting, Procurement Technical Assistance Center (PTAC) • PTAC — For Q2 2011, businesses reported 198 contract awards totaling $940K. • PTAC hosted 7 no -charge educational trainings with a total attendance of 195 and counseled 21 new clients. - - , (01101; 179 -- 160 Active Clients Events Sponsored 5 7 Event Participants 92 195 New Client Counseling 35 21 Follow-up Client Counseling 126 77 Contract Awards 9 198 Primes $28,051 $939,657 Subs 0 0 SpokaneGreater June 1, 2011 Thi 1,13 nr, F r EASE 801 W. Riverside, Suite 100, Spokane, WA 99201 Phone: 509.624.1393 or 1 ,800.SPOKANE Fax: 509.747.0077 www.greaterspokane.orq CONTACT: Maria Vandervert Greater Spokane Incorporated 509.321.3629 mvandervert@ c reaterspokane.orq Pyrotek Brings Manufacturing Jobs Home Project to relocate Mexican manufacturing line will create jobs and investments In City of Spokane Valley (SPOKANE, Wash.) - Pyrotek, Inc., a global leader in the development, manufacture, and sale of high-temperature materials for industrial applications, has announced their decision to relocate a manufacturing line from a plant in Mexico to Spokane Valley, Washington. The company considered proposals from several U.S. locations, including Idaho, Pennsylvania and Tennessee. Greater Spokane Incorporated assisted Pyrotek in obtaining $150,000 in assistance funds from Governor Gregoire's Strategic Reserve Fund, which included $75,000 in relocation assistance and $75,000 in employee training assistance for the project. "Pyrotek's decision to open a new manufacturing line bringing 20 new family -wage jobs is a great win for Spokane Valley," said Gov. Chris Gregoire. "Working together at the state and local level in partnership with our business community, we are making sure that Washington has the competitive advantages growing companies need to succeed in a global marketplace." "Pyrotek evaluated several sites in the U.S. for this project. Considerations included building costs, existing operations, workforce availability and tax implications," said Michael Sedekat, Finance Manager, Pyrotek, "Greater Spokane Incorporated was able to present us with a strong package for relocation assistance that helped us make the decision to bring the equipment and manufacturing to Spokane Valley." Production start-up is planned for August 2011. The company is expected to hire 20 new employees, at family wages plus benefits to run the new facility. The total capital investment by the company is estimated to be over $1,000,000 in equipment and renovations, plus ongoing lease and utility costs. Annual tax revenue to the state of Washington for this new project will be over $450,000. Stan Key, Manufacturing Industry Manager for Greater Spokane Incorporated said, "Pyrotek's confidence in the Spokane region for this project is a strong message that our community is a great place for manufacturers." Page Two June 1, 2011 About Greater Spokane Incorporated Greater Spokane Incorporated (GSI) is committed to growing jobs and business investment throughout the Spokane region -- an area that serves as the business and cultural hub of the Inland Northwest and supports a population of 1.4 million. GSI is the area's only Regional Chamber of Commerce and Economic Development Council, providing leadership to build a stronger economy since 1881. GSI is funded by more than 1,400 private -sector member investors; Washington State; Spokane County; and the cities of Spokane; Spokane Valley; Liberty Lake; Cheney; Airway Heights; Medical Lake; Newport and Millwood. For more information, visit www.greaterspokane.org or contact us at 509-624-1393 or 1 -800 -SPOKANE. About Pyrotek With 66 locations in 31 countries, the company works to provide innovative solutions for customer needs utilizing, global resources. Pyrotek' headquarters are located at 9503 E. Montgomery Ave. in the Spokane Valley. http://www.pyrotek.info ### www.SelectSpokane.com search "Spokane Valley" 466 properties e Sp1A.snr Regional Site Selector Eronomk Ile re le Fen, nt Available sites, buildlnp}, denrievaphks. businnses and GIS mapping - Manila EYafae Lfa Ede 4 w r5lmry. 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R Es a lr'ti a husaness 9an-,s. bdk Faro Fp word up eth Date WNa a1 Wise:utsa to meg Da dsmande ora rerpetsn Eosiraa[ eniranrrara Dar c, -sae r s ri...Era an4 310g 10110rds 13 114 4011s 11)0la business_ Th's Fcc?<sor,5y LaAseeisal campus bag.o) b Ir3'.51244ti1i:1511941 MA idea (03.701519 531710.5 Gfokl.3.11-4 ra-po7. and NyA Ida'A_ • Fa siFaGtlty_ r 1 :y,ewv -nx>e- Greater Spokane Incorporated June 23, 2011 TM 801 W. Riverside, Suite 100, Spokane, WA 99201 Phone: 509.624.1393 or 1.800.SPOKANE Fax: 509.747.0077 www.cireatersi okane.orq Greater Spokane Incorporated's Statement on Caterpillar's Spokane Distribution Center (SPOKANE, Wash.) - Rich Hadley, President and CEO of Greater Spokane Incorporated issued the following statement on the announcement by Caterpillar Logistics Services, Inc., a wholly owned subsidiary of Caterpillar Inc., that it has chosen Spokane, Washington for a new parts distribution center. The planned half million square foot facility will be located on the West Plains, with construction to begin this summer: "Caterpillar's announcement is significant news for the entire region. The company came to our Economic Development team earlier this year for assistance with site section and an incentive portfolio. "Having competed with several other communities for the distribution center, Greater Spokane Incorporated is proud of the intensive, collaborative efforts of the Governor and Washington State Department of Commerce, Spokane County, the City of Spokane, the various utilities, the private property owners, and the Spokane International Airport to convey the advantages Spokane offers. The region's great transportation infrastructure, competitively priced available sites, along with incentives from the state and county, were factors in Caterpillar's decision. Al French, Chair, Spokane County Board of Commissioners concurred, "The announcement is great news for the region. Bringing more jobs to this community is one of the County's highest priorities. We all worked together to provide the highest level of responsiveness and support to ensure that this company selected Spokane County for their new location," This economic development win confirms Spokane's place as the business hub of the Inland Northwest. The region welcomes the expanded footprint of a Fortune 100 Company and the creation of 100 to 150 new jobs. All media requests should be directed to: Bridget M. Young Corporate Public Affairs Caterpillar Inc. 309.675.8463 young bridget m@cat.com C okane Valley° 11707 E. Sprague Ave. • Suite 106 • Spokane Valley, WA 99206 (509) 921-1000 • Fax (509) 921-1008 • cityhall@spokanevalley.org August 16, 2011 Ms. Vicky M. Dalton, Auditor Spokane County Auditor's Office 1116 West Broadway Spokane County Courthouse Spokane, WA 99260 RE: Ordinance for Ballot Measure Dear Ms. Dalton: Enclosed is a certified copy of City of Spokane Valley Ordinance 11-011, requesting the Spokane County Auditor to place a proposition on the November 8, 2011 ballot for the citizens of Spokane Valley's consideration regarding a bond issue to finance conversion of specific sections of Sprague and Appleway, to two-way streets. We would appreciate your moving this matter forward as a ballot measure on the November 8, 2011 ballot. If you need anything further from me, please feel free to let me know. Your assistance in this matter is greatly appreciated. Sincerely, C�AIC Chris Bainbridge, MMC Spokane Valley City Clerk • kb Enc. cc wlene: Cary Driskell, Spokane Valley City Attorney Mike McLaughlin, Spokane Co. Elections Office 1033 W Gardner, Gardner Center Building Spokane, WA 99260-0025 CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 11-011 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON PROVIDING FOR THE SUBMISSION OF A BALLOT PROPOSITION TO THE QUALIFIED ELECTORS OF THE CITY FOR THE PURPOSE OF INCURRING UNLIMITED TAX GENERAL OBLIGATION BONDED INDEBTEDNESS, IN ONE OR MORE SERIES, IN AN AGGREGATE PRINCIPAL AMOUNT NOT EXCEEDING $2,142,000 TO FINANCE CONVERSION OF SPRAGUE AND APPLEWAY TO TWO-WAY STREETS BETWEEN ARGONNE(DISHMAN AND UNIVERSITY ROAD; INCLUDING STRIPING, SIGNALIZATION, AND AMERICANS WITH DISABILITIES ACT COMPLIANCE; AND TO LEVY EXCESS PROPERTY TAXES ANNUALLY TO REPAY THE BONDS WITHIN A MAXIMUM TERM OF 20 YEARS; AND PROVIDING FOR OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley, Washington (the "City"), consistent with its Comprehensive Plan and the Growth Management Act, proposes to undertake the construction of improvements necessary to change portions of Sprague Avenue and Appleway Boulevard from one-way streets to two-way streets and to finance all costs related thereto including striping, signalization, and Americans with Disabilities Act compliance; necessary architectural, engineering and other consulting services, inspection and testing, administrative and relocation expenses, on and off-site utilities (collectively, the "Improvements"); and WHEREAS, to provide all or a part of the funds sufficient to make the Improvements and pay costs of issuance, it is deemed necessary and advisable that the City issue and sell unlimited tax general obligation bonds, in one or more series, in an aggregate principal amount not to exceed $2,142,000 (the "Bonds"); and WHEREAS, the Constitution and laws of the State of Washington require that an election be called for the submission of a proposition to the qualified voters within the City prior to incurring unlimited tax general obligation bonded indebtedness; and WHEREAS, the City will notify the Auditor of Spokane County, Washington, in compliance with RCW 29A.04.330, as amended, of its intention to hold a special election on Tuesday, November 8, 2011 to submit the proposition of the issuance of unlimited tax general obligation bonds to the qualified electors of the City for their ratification or rejection; and WHEREAS, the City anticipates incurring expenditures (the "Expenditures") to finance the costs of the Improvements prior to the issuance of the Bonds and wishes to declare its official intent to reimburse itself for any Expenditures it may make from its general funds on the Improvements from the proceeds of the Bonds or other debt obligations, the interest on which shall be excluded from gross income under Section 103 of the Internal Revenue Code of 1986, as amended (the "Code"). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SPOKANE VALLEY DO ORDAIN as follows: Ordinance No. 11-011 — Page 1 Section 1. The City Council (the "Council") hereby determines that the best interests of the residents and property owners of the City require the City to carry out the plans hereinafter provided at the time or times and in the order deemed most necessary and advisable by the Council. • Section 2. The City shall undertake the Improvements necessary to change portions of Sprague Avenue and Appleway Boulevard from one-way streets to two-way streets, more specifically described as follows: (a) Sprague Avenue will be converted from a one-way street to a two-way street from Argonne Road eastward to University Road; and (b) Appleway Boulevard will be converted from a one-way street to a two-way street from Argonne Road/Dishman Mica Road eastward to University Road. The costs related to the Improvements including striping, signalization, Americans with Disabilities Act compliance, necessary architectural, engineering and other consulting services, inspection and testing, administrative and relocation expenses, on and off-site utilities shall be deemed a part of the costs of the Improvements. If available funds are sufficient from the proceeds of the Bonds authorized for the above purposes, and state or local circumstances require, the City shall use such funds to pay the principal of or interest on the Bonds, as the Council may determine. The City shall determine the application of available moneys so as to accomplish, as nearly as may be possible, all of the Improvements. The City shall determine the exact extent and specifications for the construction of structures or other improvements. If the Council shall determine that it has become impractical to accomplish any portion of the Improvements by reason of state or local circumstances, including changed conditions, incompatible development, or costs substantially in excess of those estimated, the City shall not be required to accomplish such portions of the Improvements and may apply the Bond proceeds or any portion thereof, to the payment of principal of or interest on the Bonds, as the Council may determine. In the event that the proceeds of sales of the Bonds, plus any other moneys of the City legally available, are insufficient to accomplish all of the Improvements, the City shall use the available funds for paying the cost of those portions of the Improvements for which the Bonds were approved that are deemed by the Council as most necessary and in the best interests of the City. Section 3. For the purpose of providing all or apart of the funds necessary to pay the cost of the Improvements described in Section 2 above and/or to reimburse the City for such costs to the extent that City funds have been used for such purposes, together with incidental costs and costs related to the sale and issuance of the Bonds, the City shall issue and sell its unlimited tax general obligation bonds in the principal amount of not to exceed $2,142,000. The balance of the cost of the Improvements shall be paid out of any money which the City now has or may later have on hand which are legally available for such purposes. None of the Bond proceeds shall be used for any purpose other than a capital purpose Ordinance No. 11-411-- Page 2 relating to the Improvements. The Bonds shall be issued in an amount not exceeding the amount approved by the qualified electors of the City as required by the Constitution and laws of the State of Washington or exceeding the amount permitted by the Constitution and laws of the State of Washington. Section 4. The Bonds shall be sold in such amounts and at such time or times as deemed necessary and advisable by the Council and as permitted by law, shall bear interest at a rate or rates not to exceed the maximum rate permitted by law at the time the Bonds are sold, and shall mature in such amounts and at such times within a maximum term of not to exceed 20 years from dated of issue, but may mature at an earlier date or dates, as authorized by this Council and as provided by law. The Bonds shall be an unlimited tax general obligation of the City and, unless paid from other sources, both principal thereof and interest thereon shall be payable out of annual tax levies to be made upon all ofthe taxable property within the City without limitation as to rate or amount and in excess of any constitutional or statutory tax limitations. The exact date, form, terms and maturities of the Bonds shall be hereafter determined by the Council. After voter approval of the Bonds and in anticipation of the issuance ofthe Bonds, the City may issue short-term obligations as authorized and provided by chapter 39.50 RCW. The proceeds of the Bonds may be used to redeem and retire the short-term obligations or to reimburse the City for expenditures previously made for the Improvements. Section 5. It is hereby found and declared that submission to the qualified electors of the City of the proposition of whether the City shall issue the Bonds at a special election to be held Tuesday, November 8, 2011 is in the best interest of the City. The Spokane County Auditor as ex officio supervisor of elections in Spokane County, Washington is hereby requested to call and conduct the special election to be held within the City on said date and to submit to the qualified electors of the City the proposition set forth below. The Clerk of the City is hereby authorized and directed to certify the proposition to the Spokane County Auditor in the following form: PROPOSITION NO. 1 CITY OF SPOKANE VALLEY GENERAL OBLIGATION BONDS FOR STREET IMPROVEMENTS CITY COUNCIL ORDINANCENO,11-011 AUTHORIZES A PROPOSITION TO ISSUE UP TO $2,142,000 GENERAL OBLIGATION BONDS TO FINANCE CONVERSION OF SPRAGUE AND APPLEWAY TO TWO-WAY STREETS BETWEEN ARGONNE/DISHMAN AND UNIVERSITY ROAD; INCLUDING STRIPING, SIGNALIZATION, AND AMERICANS WITH DISABILITIES ACT COMPLIANCE; AND TO LEVY EXCESS PROPERTY TAXES ANNUALLY TO REPAY THE BONDS WITHIN A MAXIMUM TERM OF 20 YEARS. SHOULD THIS PROPOSITION BE: APPROVED? REJECTED? Ordinance No. 11-011 Page 3 C The City Clerk or designee is hereby authorized to deliver a certified copy of this Ordinance to the Spokane County Auditor at least 84 days prior to the special election date. Section 6. The election will be conducted pursuant to the voting procedures applicable to Spokane County and shall be administered by the Spokane County Auditor, as ex officio Supervisor of Elections for the City. Section 7. If one or more provisions of this Ordinance shall be declared by any court of competent jurisdiction to be contrary to law, then such provision shall be null and void, and shall be deemed separable from the remaining provisions of this Ordinance, and shall in no way affect the validity of the other provisions of this Ordinance. Section 8. The City hereby declares its official intent to reimburse itself with the proceeds of the Bonds for any of the Expenditures incurred by it prior to the issuance of the Bonds. Section 9, The City's Bond Counsel, Orrick, Herrington & Sutcliffe LLP, is appointed as Bond Counsel for the Bonds. APPROVED by the City Council of the City of Spokane Valley, Washington, at a special meeting thereof held the 15th day of August, 2011, after first reading of this Ordinance on August 9, 2011. CITY OF SPOKANE VALLEY, WASHINGTON By. ATTEST Christine Bainbridge, City C Approved as to Form: Office of t City Attor4i „ail) Date of Publication: Y ` /9- 0701/7 �� Effective Date: t� e-/- 4 // Ordinance No, 11-011— Page 4 "Thomas E. Towey, Mayo ELECTION DEPT AUU6 16 2011 FILED -RECEIVED GH CERTIFICATE I, the undersigned, City Clerk of the City of Spokane Valley, Washington (the "City"), and keeper of the records of the City Council (the "Council"), DO HEREBY CERTIFY: 1. That the attached Ordinance is a true and correct copy of Ordinance No. 11-011 of the City (the "Ordinance"), duly approved at a special meeting of the Council held on August 15, 2011. 2. That the meeting was duly convened and held in all respects in accordance with law, and to the extent required by law, due and proper notice of such meeting was given; that a legal quorum was present throughout the meeting and a legally sufficient number of members of the Council voted in the proper manner for the passage of the Ordinance; that all other requirements and proceedings incident to the proper passage of the Ordinance have been duly fulfilled, carried out and otherwise observed; and that I am authorized to execute this Certificate. IN WITNESS WHEREOF, I have hereunto set my hand this 15th day of August, 2011. By. Lt J 1 City Clerk '''cr°VA SEAL INCORMIATEO ibohRijMaif miilttl!!! ov ELECTION DEPT AUG 16 2011 FILED -RECEIVED OFFICIAL BALLOT CITY OF SPOKANE VALLEY, WASHINGTON NOVEMBER 8, 2011 INSTRUCTIONS TO VOTERS: To vote in favor of the following proposition, place a cross (X) in the square opposite the word "APPROVED;" to vote against the following proposition, place a cross (X) in the square opposite the word "REJECTED." PROPOSITION NO, 1 CITY OF SPOKANE VALLEY GENERAL OBLIGATION BONDS FOR STREET IMPROVEMENTS CITY COUNCIL ORDINANCENO.1 1-011 AUTHORIZES A PROPOSITION TO ISSUE UP TO $2,142,000 GENERAL OBLIGATION BONDS TO FINANCE CONVERSION OF SPRAGUE AND APPLEWAY TO TWO-WAY STREETS BETWEEN ARGONNE/DISHMAN AND UNIVERSITY ROAD; INCLUDING STRIPING, SIGNALIZATION, AND AMERICANS WITH DISABILITIES ACT COMPLIANCE; AND TO LEVY EXCESS PROPERTY TAXES ANNUALLY TO REPAY THE BONDS WITHIN A MAXIMUM TERM OF 20 YEARS. SHOULD THIS PROPOSITION BE: APPROVED? REJECTED? OFFICE OF THE SPOKANE COUNTY AUDITOR WHEREAS, the undersigned as the duly elected, qualified and acting Spokane County Auditor, has jurisdiction of and is required by law to conduct all special elections for cities within the County; and WHEREAS, the City of Spokane Valley, Washington (the "City") lies entirely within the boundaries of the County; and WHEREAS, the City Council of the City by Ordinance adopted Ordinance No. 11-011 a certified copy of which has been delivered to the undersigned, has found that the best interests of the City require the holding of a special election on November 8, 2011; and WHEREAS, the City by Ordinance No. 11-011 has authorized and directed the undersigned to assume jurisdiction of and conduct the special election within Spokane County; NOW, THEREFORE, itis hereby authorized and ordered as follows: The undersigned hereby assumes jurisdiction within Spokane County of the above-mentioned special election of the City of Spokane Valley, Washington, authorized and ordered by Ordinance No. 11-011 of its City Council adopted August 15, 2011 and will conduct the special election to be held on November 8, 2011. DATED at Spokane, Washington, this day of , 2011. Spokane County Auditor Spokane County, Washington NOTICE CITY OF SPOKANE VALLEY, WASHINGTON NOVEMBER 8, 2011 NOTICE IS HEREBY GIVEN that on November 8, 2011 a special election will be held in the City of Spokane Valley, Washington (the "City") for the submission to the qualified electors of the City of the following proposition: PROPOSITION NO. 1 CITY OF SPOKANE VALLEY GENERAL OBLIGATION BONDS FOR STREET IMPROVEMENTS CITY COUNCIL ORDINANCE NO. 11-011 AUTHORIZES APROPOSITION TO ISSUE UP TO $2,142,000 GENERAL OBLIGATION BONDS TO FINANCE CONVERSION OF SPRAGUE AND APPLEWAY TO TWO-WAY STREETS BETWEEN ARGONNE/DISHMAN AND UNIVERSITY ROAD; INCLUDING STRIPING, SIGNALIZATION, AND AMERICANS WITH DISABILITIES ACT COMPLIANCE; AND TO LEVY EXCESS PROPERTY TAXES ANNUALLY TO REPAY THE BONDS WITHIN A MAXIMUM TERM OF 20 YEARS. SHOULD THIS PROPOSITION BE: APPROVED? REJECTED? n This election shall be conducted by mail -in ballot, with ballots mailed to the qualified electors of the City. Ballots will be mailed out to qualified electors on or about , 2011 and must be post -marked on or before 2011 to be counted. Spokane County Auditor Spokane County, Washington CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 23, 2011 Department Director Approval ❑ Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ® executive session AGENDA ITEM TITLE: EXECUTIVE SESSION: Performance Review of a public employee GOVERNING LEGISLATION: RCW 42.30.110(1)(g)] PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: OPTIONS: RECOMMENDED ACTION OR MOTION: "I Move that Council adjourn into executive session for approximately minutes to discuss the performance review of a public employee and that no action will be taken upon return to open session." 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