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2011, 09-06 Study SessionAGENDA SPOKANE VALLEY CITY COUNCIL STUDY SESSION FORMAT Tuesday, September 6, 2011 6:00 p.m. CITY HALL COUNCIL CHAMBERS 11707 East Sprague Avenue, First Floor (Please Silence Your Cell Phones During the Meeting) DISCUSSION LEADER SUBJECT/ACTIVITY GOAL Proclamation: 9 -11 Remembrance 1. Mark Calhoun Outside Agency Funding Requests Presentation /Information A. Greater Spokane, Inc B. Greater Spokane Valley Chamber of Commerce C. International trade Alliance (ITA) D. Spokane Valley Heritage Museum E. The HUB Sports Center F. Valleyfest 2. Mike Jackson City Manager's Presentation of Presentation /Information Preliminary 2012 Budget 3. John Hohman Building and Land Use Permitting Discussion /Information Process Revisions 4. Morgan Koudelka Commute Trip Reduction Draft Discussion /Information Agreement 5. Mayor Towey Advance Agenda Discussion /Information 6. Mayor Towey Council Check in Discussion /Information 7. Mike Jackson City Manager Comments Discussion /Information ADJOURN Note: Unless otherwise noted above, there will be no public comments at Council Study Sessions. However, Council always reserves the right to request information from the public and staff as appropriate. During meetings held by the City of Spokane Valley Council, the Council reserves the right to take "action" on any item listed or subsequently added to the agenda. The term "action" means to deliberate, discuss, review, consider, evaluate, or make a collective positive or negative decision. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 921 -1000 as soon as possible so that arrangements may be made. Study Session Agenda, September 6, 2011 Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 6, 2011 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Outside Agency Funding Requests OUTSIDE AGENCY PRESENTATIONS Social Service Agencies Economic Development Agencies August 30, 2011 September 6, 2011 a. Big Brothers Big Sisters A. Greater Spokane Incorporated b. Coalition of the Responsible Disabled B. Greater Spokane Valley Chamber of Commerce c. Community Minded Television C. International Trade Alliance d. Greater Spokane Substance Abuse Council D. Spokane Valley Heritage Museum e. Project Access E. The HUB Sport Center f. Spokane Valley Partners F. Valleyfest g. Spokane Valley Veterans Forum h. Valley Meals on Wheels i. YWCA GOVERNING LEGISLATION: City budgeting practice. PREVIOUS COUNCIL ACTION TAKEN: No previous action taken. BACKGROUND: The City has historically provided partial funding for local social service and economic development agencies dating back to its incorporation in 2003 and this is again up for consideration in the 2012 Budget development process. Currently included in the 2012 Budget is $165,000 for this purpose, which the Council may distribute as it sees fit. Each agency has been invited to make a five - minute presentation, with Social Service Agencies presenting August 30, and Economic Development Agencies presenting September 6, 2011. This matter is set for a motion consideration at the September 27, 2011, Council meeting. OPTIONS: Council discretion to provide funding to individual agencies as it deems appropriate. RECOMMENDED ACTION OR MOTION: We request that Council members submit their funding recommendations to Finance Director Mark Calhoun no later than 4pm on Wednesday, September 14, after which Mr. Calhoun will present combined information and allocation averages at the September 27 Council meeting. At that point Council will make their final funding allocation determination. BUDGET /FINANCIAL IMPACTS: $165,000 was initially included in the 2012 Budget for this purpose. At the August 30, 2011 meeting, Council passed a motion to change that amount to $150,000 total for all agencies (social service and economic development combined). STAFF CONTACT: Mark Calhoun ATTACHMENTS: • Spreadsheets showing list of funding requests with history of funding allocations. • See separate notebook for individual funding requests. Outside Agency Grant Applicants for 2012 Funding SOCIAL SERVICE AGENCIES Presentations August 31, 2011 Big Brothers Big Sisters Coalition of the Responsible Disabled Community Minded Television Greater Spokane Substance Abuse Council (GSSAC) Project Access Spokane Valley Partners Spokane Valley Veterans Forum Valley Meals on Wheels YWCA ECONOMIC DEVELOPMENT AGENCIES Presentations Sept 6, 2011 Greater Spokane Incorporated Amount Amount Funding Requested for Recommended Allocated in 2012 2011 $ 10,136 $ $ 3,000 $ 2,000 $ $ 19,456 $ $ 8,700 $ $ 25,000 $ $ 20,000 $ 35,000 $ $ 28,000 $ 2,800 $ $ 10,000 $ $ 7,500 $ 5,617 $ $ 51,000 $ $ 51,000 Greater Spokane Valley Chamber of Commerce $ 21,100 $ $ 18,000 International Trade Alliance $ 30,000 $ $ 13,500 Spokane Valley ]heritage Museum $ 4,051 $ $ 2,000 The HUB Sport Center $ 9,408 $ $ 3,500 Valleyfest $ 40,000 $ TOTAL $ 274,268 $ 146,500 Proposed use offunds Mentor background checks & screenings, orientation & training, staff salaries, support services to sustain matches beyond the 12 month period. Provide a series of 4 Emergency Preparedness Workshops; funds used for disaster /emergency kits, advertising, accomodations for disabilities at the workshops, travel, and administration /staff time. Purchase of software and hardware and the installation costs, plus salaries, for providing Closed Captioning services to deaf and hard of hearing citizens. Advertising in media and billboard support, supplies, and transportation for Spokane Valley Washington Drug Free Youth Leading Change Project (WDFYLC) outreach program. 20,000 for pharmaceuticals, durable medical equipment, transportation services, translation services and operation cost. Providing comprehensive social and emergency services to low income households, seniors in need, and families facing temporary setbacks. Mentor Meeting expenses for 18 veterans including food and speaker expenses, copying, and office supplies. 2,857 meals to senior citizens of the City of Spokane Valley. Percentage of budget used for cab fare for victims unable to transport themselves and children to the Safe Shelter, and a percentage of the budget for hotel rooms used when the Safe Shelter is full or if the victim is male. Recruitment, retention, and expansion actvities including mailings, marketing, communication, visits to sites and Spokane Valley properties. Advertising, Promotional and Resource materials, membership dues, scholarships, and Institute, Conference, and Workshop Participation Assisting local businesses with market research and development, providing them guidance with regard to import and export compliance issues. Office equipment: 2 computer workstations and external backup hard drives for cataloguing the Museum's large archives collection Utility costs and underwriting of the senior pickleball and badminton programs Webpage development and maintenance, advertising in TV, radio, media, and billboards, both locally and regioinally for promoting Valleyfest Total available funds for 2012 $ 150,000 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 6, 2011 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Preliminary 2012 Budget GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: As part of the ongoing budget process, and in keeping with the requirements of RCW 35A.33.052, City Manager Jackson will present the 2012 Preliminary Budget for council review and discussion. OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGET /FINANCIAL IMPACTS: STAFF CONTACT: Mike Jackson ATTACHMENTS 2012 Preliminary Budget (Councilmembers and certain members of staff will receive the 2012 Preliminary Budget under separate cover.) City of Spokane Valley PRELIMINARY BUDGET MIKE JACKSON- CITY MANAGER MARK CALHOUN- FINANCE DIRECTOR 00000000000 040 ©® 04000450© 40AP440b0000OG�d4004040000000000000000 n O O 4 d � 0 E7 O O 4 O O O Q a � a o o � 4 4 o City Council Members o o � 4 4 ° Thomas Towey, Mayor o Position #7 o Gary Schimmels, Deputy Mayor a Position #4 A 4 o Brenda Grassel Dean Grafos o ° o Position #1 Position #2 4 Arne Woodard Charles Hafner a o Position #3 Position #5 0 0 4 4 O William Gothmann o Position 46 Q Staff o 4 0 0 o 0 Mike Jackson, City Manager 0 0 Roger Crum, Deputy City Manager- Interim o 0 0 e Mark Calhoun, Finance Director o O o 0 ° John Hohman, Community Development Director Mike Stone, Parks & Recreation Director Neil Kersten, Public Works Director � o Cary Driskell, City Attorney Christine Bainbridge, City Clerk o 4� � o �000000®v000 * *o g * *0* *�Oa oleo 0o14�*0oaeoo * ©�* G?T'Y Q City Manager's Budget Message Annual Budget For Fiscal Year 2012 Dear Citizens, Mayor and City Council of'Spokane Valley: T am pleased to present the attached 2012 proposed budget for the City of Spokane Valley, In a continuing trend of local and national economic challenge, the City of Spokane Valley has benefitted from a history of prudent financial decisions. Careful budgeting and restrained spending has left us almost unique among cities in providing a proposed balanced budget with neither service reductions nor tax increases. City Council has been heavily involved iii the direction leading to this proposed budget by adopting strong, fiscally conservative policies and by working with staff throughout the process to ensure that both policy makers and administrative staff were in concert. Especially important to this process was a budget workshop on June 14, 2011. The draft budget worksheets were reviewed line by line and the impacts of proposed reductions were discussed in detail. The staff and Council solidified the basic fiscal policies (some carried over from 2011 and some new) which will determine the 2012 Budget acrd guide future spending practices. The Fiscal Policies adopted by the City Council are at) extremely important element in this long range budget view. These policies appropriately dictate that if the economic situation deteriorates even more than anticipated, additional future reductions may be triggered. Such reductions were made in adopting the 2011 budget, and are not being restored. The current budget forecasts give us hope that fixture reductions or service cuts will not be necessary. That noted, elected officials and the staff remain committed to ensuring that service levels are commensurate with the revenue sources currently in place and to making adjustments if necessary to keep the City's finances healthy. The City also has reserves which may be needed in fixture years. With few exceptions for non- recurring expenses, we have not tapped into those reserves to balance our general fund. Fiscal Policies Financial Management — The City proposes to: 1. Maintain basic service levels with reduced resources 2. Minimize personnel costs /overhead by continuing to contract for many services 3. Continue the 6 -year Business Plan process 4. Leverage City funds with grant opportunities 5. Minimize City debt with a pay as you go philosophy o The State of Washington sets the maximum level of allowable debt for cities based on assessed value of property. The City of Spokane Valley currently utilizes only 1.52% of its total allowable debt capacity, and more importantly, only 7.61% of non -voted bond capacity. This is extremely low debt, Financial Objectives o The City's financial objectives through 2015 are: 1. Maintain a minimum general Rind ending balance of 15% of revenues through 2015 2. Maintain the Service Level Stabilization Fund at the current level of $5.4 million through 2014 3. On an ongoing basis, transfer to the Street Capital Fund, 40% of the ending fund balance which exceeds $26 million. This will be done in the first quarter of each year following reconciliation of the previous year's books. This preserves the City's $26 million ending fund balance while also funding a portion of street capital projects from the General Fund. 4. Hold 2012 property tax levels at $10,750,000, essentially the same amount as 2011. Commitment — By committing to these objectives, the City will ensure financial sustainability through 2015 and into the future. The City can achieve this by: Capping 2012 recurring expenses to a maximum 1% increase over 2011. (Notably, 2012 expenditures have been reduced below 2011 levels). Challenges — Beyond the General Fund, the City of Spokane Valley has three primary financial concerns: 1. Funding the Street Preservation Plan to maintain City streets 2. Funding Street Capital projects 3. Funding Parks Capital projects If necessary, the City can rely on ending Rind balance or other reserve funds, if needed to offset the projected decline in revenues through 2015. During each budget cycle, the City will review the reserve balance and determine if additional budget cuts will be more judicious than subsidizing the general fund through reserves. The new budget format for 2012 divides expenses into recurring and non - recurring categories. This was done to delineate the recurring or "ongoing" expenses of the City and to clearly show that current year recurring expenses are matched to current year revenues. Any /all use of the ending fiend balance is specifically documented. Also, in deviation from the past, the 2012 proposed budget does not appropriate the ending fiend balance in the general fiend. This provides an added margin of security and will require formal council action to spend funds from the ending fund balance. Accompanied with this, we have proposed a 1% general fiend contingency. Brfdg ei ,H"ighlighls The 2012 Budget recognizes the economic realities of our times and the necessity to continue to operate within our financial means. The budget process has been used to reinforce the City's commitment to delivering its core services in a cost effective manner. A summary of key budget highlights for review by the Council and community follows: Bridget Reductions: Our 2012 General Fund budget recurring expenditures have decreased from 2011 by $164,186. This deserves recognition. We are essentially maintaining the same service levels - including no reduction in law enforcement - during a period of about 3.6 % inflation in June and July, while at the same time, we are funding important additions to our services such as the new 8 acre Greenacres City Park and televised council meetings. Staffing Lever: Staffing levels were reduced by 9.5 full -time and 2 temporary unfilled positions in 2011, For 2012 we remain at this same reduced level, operating a city of 90,110 residents with a staff of 87.25 employees. Even taking into consideration that we contract for police services, and are served by Fire Districts and a Library District, we are operating substantially below the normal employee count for a major city. Union represented employees and employees who are not represented by the union - Local 270 -V AFSME - will receive a 2.5% Cost of Living Adjustment in 2012. This amount was agreed to by the City in the 2010 2012 contract with union employees. The City has historically provided identical wage and benefit terms to non - represented employees, however, in 2011 non - represented employees did not receive an increase, The 2.5% matches the inflation trend over the past 20 years and was considered to be a prudent and reliable method of calculating cost of living increases and was preferred over a "floating" fate that would be determined each year. This methodology may change in future years. Street Capital Improvement Fund. Established in 2011, the current budgeted amount in this fund is $1,086,881. 1 Washington Statc Department of Financial Management, April 1, 2011. No Increase in Property Tax Levy: The City of Spokane Valley will hold its property tax levy equal with 2011. This decrease in the City's property tax levy is in recognition that the City understands the difficult financial times faced by our citizens. Moderate Grofvtlr in Current Operational Expenses: Investing in the essential core services identified by the Council and community creates baseline costs. Similar to the trend in most jurisdictions, costs and demands for service are growing while tax revenues ate decreasing. Even with a relatively small city staff, quality service delivery requires ongoing investment in basic capacity to provide efficient operations. Moderate as it may be, operational expenses cannot continue to increase during declining or flat revenue. The City can either subsidize operational expenses with reserves, or husband their reserves and make additional budget reductions. Notable 2012 Budget Items Include: o The opening of Greenacres Park at Long and Boone (ftilly paid for through direct appropriations of State funds and City capital funds). The 2012 budget reflects an increase of $100,000 to maintain this facility on an annual basis o Initiated by private citizens in 2010, the 2012 budget includes the first full year of televised City Council meetings with City equipment and contracted production costs of $46,000. The equipment was purchased through Comcast Public, Educational and Government funding. Public Safety Costs: In 2012, the Police, Court and Jail related services proposed budget is $22 million —an amount equal to 204% of anticipated property tax collections ($10,750,000) for the entire year. Council has made a commitment not to reduce public safety service levels and associated costs in 2012. Progress on 2012 Budget Goals Inclrxle: O Continued Shoreline Master Program work as required by state law o Passage of HB 1922 requiring cattle trucks to go through the Washington Port of Entry o Support for Spokane Valley Partners in their successful bid fot $100,000 from the Washington Legislature for a new sprinkler system in their facility. Challenges: Declining Grants and Declining Matching Funds: City staff actively pursues funding commitments from other sources to help pay the cost of needed capital improvements— roads, bridges and parks --that benefit the comnunity. The 2011 capital construction program totaled $11,525,343 with $5,538,819 (48 %) coming from outside sources. The 2012 budget projects a total capital construction budget of $11,263,685 with $7,755,118 (65 %) coming from outside sources. When the City applies for state and federal grants, the City must provide its share (match) for these projects. In the past, Real Estate Excise Tax was used for most of the City match. However, during the last five years, this tax lras declined from $2.5 million to $1 million, leaving a potential shortage of local match depending on availability of Federal, State and Local grants. Local Street Maintenance Coinbination of Funding: This fluid derives its revenues from an allocation of the State Motor Fuel Tax distributed to cities and towns, and a 6% city tax on telephone usage, estimated in 2012 at $1,897,800 and $3,000,000 respectively. There is also an anticipated $2,004,874 Beginning Fund Balance that will carry over into 2012. Therefore, the combination of Fuel Tax and Telephone Utility Tax is able to meet the ongoing need for these funds to pay for street maintenance activities like snow plowing, pothole repair, resurfacing eroded lanes, sweeping, weed control, street lighting, traffic signals and a variety of other repairslirnprovements. While Fuel Tax and Telephone Utility Tax cover annual street maintenance, they do not provide for implementation of the Street Master Plan and therein lies the challenge. In an attempt to determine how best to keep the surfaces and bases (underground support) of roads in proper condition, a Street Master Plan was prepared that itemizes the positive and negative conditions of our city street system, and identifies the repair needs and costs associated with maintaining our 437 miles of roadway. The report details the need for an additional annual investment of $4.3 million in street preservation work to keep the street systern from deteriorating and triggering much more expensive repair work in the future. The Omi Fiscal Year in Review The City purchased camera and broadcasting equipment and began televising Council meetings live via the Internet in 2011. The new system also stores council meetings on the City website for use by the citizens or staff. Residents and business people continue to provide city officials with their views on the broad range of issues related to economic development and land use regulations. A series of public meetings, Planning Commission meetings and Council actions were set in motion to review the Sprague /Appleway Revitalization Plan (SARP) and ultimately, the SARP was removed from the City's Comprehensive Plan. In addition, City codes such as signage, landscaping and others were reviewed to help support the development and retention of local business. The City also began exploring a more active role in the economic development of our City. The City Council welcomes public comments and works to balance the various interests expressed when enacting ordinances intended for the protection and enhancement of the quality of life in Spokane Valley. City representatives embrace continuous public participation, attend to 'a heavy workload, and take pleasure in achieving results that affect the community in positive ways. A review of the events and accomplishments of 2011 also reveals the following: 0 Funds were utilized from the Civic Facilities Fund to pay for full width paving and paving of gravel roads in conjunction with the County sewer projects in Spokane Valley. 2011 marked the last major construction year of the Septic Tank Replacement Program in Spokane Valley. o Council approved the purchase of a street and strormwater maintenance facility to house City operations. o Construction of a picnic shelter was completed in Terrace View Park. o Spokane Valley agreed to assist Airway Heights on an ongoing basis with plan reviews. o Several new businesses located in Spokane Valley in 2011. The Budgetfor Fiscal Year 2012 Balanced Budget Adopted: One of the most important tests of fiscal management is the ability of a municipal enterprise to maintain basic services during an economic downturn. The creation and maintenance of financial reserves since incorporation have served their intended purpose and provided the opportunity for Spokane Valley to sustain critical public services during the turbulent economic conditions of 2011. The 2012 budget reflects a continuation of service delivery capabilities during difficult and uncertain economic times. The 2012 budget is in balance. Expenses have been balanced with known or reasonably predictable revenues. The budget is designed to maintain the healthy, positive fund balance at year end that provides for the city's cash flow needs without costly borrowing. In pursuit of fiscal responsibility, special attention was given to limiting the growth in new programs and financial commitments, while City revenue and expenditure patterns firrther fluctuate with the economy. This approach allows available resources to be put toward sustaining services that are consistent with the City Council's priorities for 2012 and beyond. Since incorporation, this City has taken a conservative approach to adding new staff. Spokane Valley continues to have the lowest employee count of any Washington city with 50,000 or more in population. A 2011 Work Force Comparison chart is included in the budget document, By all comparisons, the City of Spokane Valley is a lean, productive City govermnent. 1VJ( joy- Goal Statements jor 2012: The 2012 budget reflects the distribution of resources consistent with the Council's core services priorities. The following goals, some of which are continued from 2011, represent broad areas of concentration important to the well being of the community: Council Budget Goals for 2012 0 Continue monitoring wastewater issues including governance of wastewater facilities, and pursuit of the most efficient and economical methods to ensure the continuation of wastewater discharge licenses. o Pursue the topic of Solid Waste, to include identifying the issues and obtaining alternatives of ioining the consortium or liandling ours elves and the consequences of each alternative o Review and evaluate development regulations and compare with surrounding cities. o Develop a Shoreline Master Program to provide appropriate regulatory protection for waters of statewide significance as required by state statute. o Pursue a legislative capital budget request -- to be identified o Create an economic development plan including options for a new city hall. Future Concepts: The budget process is not static and Council, the citizens, and staff must remain vigilant to watch for economic trends that impact current forecasts. Even as we adopt a 2012 budget, we must keep in mind the future economic opportunities and threats that may impact our inulti -year forecast. An example of potential impacts and adaptive fiuture concepts are as follows: A commitment by Management to review all vacant positions prior to filling them. (In some cases, positions rnust be filled quickly due to workload.) By all indications, the economic recovery of the U.S. and its collective states, counties and cities will be a slow and deliberate process. The City of Spokane Valley does not predict measureable growth in property tax or sales tax revenues through 2015 and we are budgeting with that in mind. Because it represents about 63% of the General Fund budget, achieving future budget reductions without impacting Law Enforcement and other Public Safety services will be challenging. Acknowledgments: I would like to acknowledge the City Council and the Staff for a tong history of conservative spending and prudent fiscal planning. The City of Spokane Valley is in an enviable position in relation to other Federal, State and local entities. We are not facing 2012 budget shortfalls. Although we must continue to budget and spend wisely, we do not have to make drastic cuts in services to balance our 2012 budget. By saving and conserving the taxpayers' money, and by adopting prudent long -term fiscal policies, the City can balance its budget for many years to come. This is something which is easy to say, but hard to do. Even harder is to forgo property tax increases in the face of declining revenues. However, the City Council felt this reduction was important to reflect to the citizens that we are a City that understands and appreciates the difficult economic times we all face together. Finally, .I would like to say how rewarding it has been to work with the City Council and the staff in developing the budget, achieving substantial reductions and exceeding expectations for budget reductions in 2012. The City Council and the Finance Committee have set a path to ensure the long -term financial sustainability of the City. The management staff and employees have worked together to develop Business Plans and 2012 budget recommendations that achieve Council's goal of sustainability. We continue to demonstrate in difficult financial times that we Cali work together as an organization in the best interest of the citizens. Respectfully, Mike Jackson City Manager S#0"iie Valley 11707 E Sprague Ave Suite 105 4 Spokane Valley WA 99205 509.921.1000 4 Fax: 509.921.1008 ♦ cityhatt@spokanevalley.org TO: City Manager and Members of the City Council FROM: Mark Calhoun, Finance Director DATE: August 30, 2011 SUBJECT: About the 2012 Budget and Budget Development Process The budget includes the financial planning and legal authority to obligate public funds. Additionally, the budget provides significant policy direction by the City Council to the staff and community. As a result, the City Council, staff and public are involved in establishing the budget for the City of Spokane Valley. The budget serves four functions: 1. It is a Policy Document The budget functions as a policy document in that the decisions made within the budget will reflect the general principles or plans that guide the actions taken for the future. As a policy document, the budget makes specific attempts to link desired goals and policy direction to the actual day -to -day activities of the City staff. 2. It is an Operational Guide The budget of the City reflects its operation. Activities of each City function and organization have been planned, debated, formalized, and described in the following sections. This process will help to maintain an understanding of the various operations of the City and how they relate to each other and to the attainment of the policy issues and goals of the City Council. 3. It is a Link with the General Public The budget provides a unique opportunity to allow and encourage public review of City operations. The budget describes the activities of the City, the reason or cause for those activities, future implications, and the direct relationship to the citizenry. 4. It is a Legally Required Financial Planning Tool The budget is a financial planning tool, which has been its most traditional use. In this light, preparing and adopting a budget is a State law requirement of all cities as stated in 'Title 35A of the Revised Code of Washington (RCNV . The budget must be adopted as a balanced budget and must be in place prior to the beginning of the City's fiscal year. The budget is the legal authority to expend public moneys and controls those expenditures by limiting the amount of the appropriation at the fund level, The revenues of the City are estimated, along with available cash carry - forward, to indicate funds available. The budget takes into account unforeseen contingencies and provides for the need for periodic adjustments. 2012 BUDGET DEVELOPMENT PROCESS The City of Spokane Valley operates on a calendar year basis. We utilize an incremental budgeting approach that assumes, for most functions of government, that the current year's budget is indicative of the base required for the following year. Any increases are incremental and based on need defined by the organization's budget policies, emerging issues, Council goals, and available resources. The 2012 Budget development process began at the February 8, 2011 Council Retreat where among other topics, Council and Staff discussed the budget in general terms, In early April 2011 the Finance Department notified City Departments that their 2012 revenue and expenditure estimates were due by May 6. Through the balance of May and early June, the Finance Department then worked to prepare budget worksheets that were communicated to the City Council at a Budget Retreat held on June 14, 2011. Following the retreat, the Finance Department continued work on the budget including refinements of revenue and expenditure estimates and through July and early August the Finance Department and City Manager reviewed updated budget projections. By the time the 2012 Budget is scheduled to be adopted on November 15, 2011, the Council will have had an opportunity to discuss it on eight separate occasions, including three public hearings to gather input from citizens: June 14 Council Budget Retreat August 9 Administrative Report: Estimated 2012 revenues and expenditures August 23 Public hearing on 2012 revenues September 6 City Manager's presentation of preliminary 2012 Budget September 27 Public hearing # 1 on 2012 Budget October ll Public hearing #2 on 2012 Budget October 25 First reading of proposed ordinance adopting the 2012 Budget November 15 Second reading of proposed ordinance adopting the 2012 Budget Once adopted, the final operating budget is published, distributed, and made available to the public during the first three months of the following year. After the budget is adopted, the City enters a budget implementation and monitoring stage. Throughout the year, expenditures are monitored by the Finance Department and department directors to ensure that funds are within the approved budget. Finance provides the City Council with monthly reports to keep them current with the City's financial condition. Any budget amendments made during the year are adopted by City Council ordinance. The City Manager is authorized to transfer budgeted amounts within a fund; however, any revisions that alter the total expenditures of a fund, or that affect the number of authorized employee positions, salary ranges or other conditions of employment must be approved by the City Council. When the City Council determines that it is in the best interest of the City to increase or decrease the appropriation for a particular fund, it may do so by ordinance adopted by Council after holding one public hearing. BUDGET PRINCIPLES Department directors have primary responsibility for formulating budget proposals in line with City Council and City Manager priority direction, and for implementing them once they arc approved. s The Finance Department is responsible for coordinating the overall preparation and administration of the City's budget. This function is fulfilled in compliance with applicable State of Washington statutes governing local government budgeting practices. The Finance Department assists department staff in identifying budget problems, formulating solutions and alternatives, and implementing any necessary corrective actions. e Interfund charges will be based on recovery of costs associated with providing those services. Budget adjustments requiring City Council approval will occur through the ordinance process at the fund level prior to fiscal year end. e The City's budget presentation will be directed at displaying the City's services plan in a Council/constituent friendly format. The City will pursue an ending general fund balance at a level of no less than 15% of revenue. e Short term debt shall not exceed 10% of revenues. No long term debt will be incurred without identification of a revenue source to repay the debt. Long term debt will be incurred for capital purposes only. The City will strive to maintain equipment replacement funds in an amount necessary to replace the equipment at the end of its useful life, Life cycle assumptions and required contributions will be reviewed annually as part of the budget process. New operations in difficult economic times may make it difficult to fund this principle in some years, * The City will pursue an ending general fund balance at a level of no less than 15% of revenue. BASIS OF ACCOUNTING AND BUDGETING Accounting Accounting records for the City are maintained in accordance with methods prescribed by the State Auditor under the authority of the Revised Code of Washington (RCW), Chapter 43.09.20, and in compliance with generally accepted accounting principles as set forth by the Governmental Accounting Standards Board. Basis of Presentation - Fund Accounting The accounts of the City of Spokane Valley arc organized on the basis of funds, each of which is considered a separate accounting entity. Each fund is accounted for with a separate set of double -entry accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. The City's resources arc allocated to and accounted for in individual funds depending on their intended purpose. The following arc the fund types used by the City of Spokane Valley: Governmental Fund Types Governmental funds are used to account for activities typically associated with state and local government operations. All governmental fund types arc accounted for on a spending or "financial flows" measurement focus, which means that typically only current assets and current liabilities are included on related balance sheets. The operating statements of governmental funds measure changes in financial position, rather than net income. They present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. There are four governmental fund types used by the City of Spokane Valley: 1. General Fund This Rind is the primary fund of the City of Spokane Valley. It accounts for all financial resources except those required or elected to be accounted for in another fund, 2. Special Revenue Funds These funds account for revenues that are legally restricted or designated to finance particular activities of the City of Spokane Valley. Special Revenue funds include the Street Fund, Arterial Street Fund, Trails & Paths Fund, Hotel/Motel Fund, CenterPlace Operating Reserve Fund, Service Level Reserve Fund, Civic Facilities Reserve Fund, and Winter Weather Reserve Fund. 3, Debt Service Funds These funds account for financial resources which are designated for the retirement of debt. Debt Service Funds are comprised of the Debt Service LTGO 03. 4. Capital Protect Funds These funds account for financial resources, which are designated for , the acquisition or construction of general government capital projects. Capital Project Funds include the Capital Project Fund, Special Capital Projects Fund, Streets Capital Projects Fund, CDBG Fund, Capital Grants Fund, Barker Bridge Federal Grant Fund, and Parks Capital Projects Fund. Proprietary Fund Types Proprietary funds are used to account for activities similar to those found in the private sector where the intent of the governing body is to finance the full cost of providing services, including depreciation, which based on the commercial model uses a flow of economic resources approach. Under this approach, the operating statements for the proprietary funds focus on a measurement of net income (revenues and expenses) and both current and non - current assets and liabilities are reported on related balance sheets, Their reported fiend equity (net total assets) is segregated into contributed capital and retained earnings components. As described below, there are two generic fund types in this category: Enterprise Funds These funds account for operations that provide goods or services to the general public and are supported primarily by user charges. The Stormwater Management Fund is included in this group of funds. 2, Internal Service Funds These funds account for operations that provide goods or services to other departments or Rinds of the City. The Equipment Rental and Replacement Fund and Risk Management Fund are included in this group of funds. Basis of Accounting Basis of accounting refers to when revenues and expenditures are recognized in the accounts and reported in the financial statements. The City of Spokane Valley uses a modified accrual basis of accounting for all governmental funds. Modified accrual recognizes revenues when they become both measurable and available to finance expenditures of the current period. The basis of accounting for enterprise and internal service Rinds is full accrual where revenues and expenses are recognized in the period incurred rather than when cash is either received or disbursed. The appropriate basis is used throughout the budgeting, accounting, and reporting processes. In this method, for example, an asset is depreciated as it is "used up," and the expense is recognized in periodic increments, rather than assuming the asset holds its value until it is actually disposed of. However, since the focus of budgeting is on the revenues and expenwe accounts, depreciation and amortization are not considered budgetary accounts, and are excluded from the budgeting system. Budgets and Budgetary Accounting Annual appropriated budgets are adopted for all funds. These funds are budgeted on the modified cash basis of accounting. The financial statements include budgetary comparisons for those funds. Budgets are adopted at the fund level that constitutes the legal authority for expenditures. Annual appropriations for all funds lapse at the fiscal period end. EXPLANATION OF MAJOR REVENUE SOURCES General Fund • Property Tax Property taxes play an essential role in the finances of the municipal budget. State law limits the City to a $3.60 levy per $1,000 assessed valuation, deducting from there the levy of $1.50 by the Spokane County Fire Districts 41 and 48, along with deducting $0.50 for library levies, which leaves the City with the authority to levy $1.60 for its own purposes. The levy amount must - be established by ordinance by November 30th prior to the levy year. • Local Retail Sales and Use Tax The local retail sales and use tax is comprised of two separate .5% options for a total of 1.0 %. The Washington State Department of Revenue disburses 15% of the City sales tax to Spokane County, and 85% to the City. • Criminal Justice Sales Tax Local Sales Tax for Criminal Justice funding is to be used solely for criminal justice purposes, such as the City's law enforcement contract. This tax is authorized at 1/10 of 15/o of retail sales transacted in the County. Of the total amount collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and cities within the County. • Public Safety Sales Tax Beginning in 2005, an additional .1% voter approved increase in sales tax was devoted to public safety purposes. This .1% was approved by the voters again in August 2009. Of the total amount collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. • Gambling Tax Gambling tax revenues must be spent primarily on la%v enforcement purposes pertaining to gambling. Funds remaining after necessary expenditures for such enforcement purposes may be used for any general government purpose. Gambling taxes are to be paid quarterly to the City, no later than the last day of January, April, July and October. The City imposes a tax on the following forms of gambling at the following rates: Bingo (55/o gross, less prizes); Raffles (5% gross, less prizes); Games (2% gross, less prizes); Card playing (10% gross). • Leasehold Excise Tax Taxes on property owned by state or local governments and leased to private parties (City's share). • Franchise Fees Cable TV is the only franchise fee levied in the City at a rate of 5% of gross revenues. This is a fee levied on private utilities for the right to use city streets, alleys, and other public properties. • State - Shared Revenues State - shared revenues are received from liquor sales, and motor vehicle excise taxes. These taxes are collected by the State of Washington and shared with local governments based on population. State - shared revenues are distributed on either a monthly or quarterly basis, although not all quarterly revenues are distributed in the same month of the quarter. • The 2011 population figure used in the 2012 Preliminary Budget is 90,110 as reported by the Office of Financial Management for Washington State on April 1, 2011. This figure is important when determining distribution of State shared revenues on a per capita basis. • Liquor Board Profits and Liquor Excise Tax Since cities are responsible for the policing of liquor establishments located within their limits, but are precluded from taxing them because of the State liquor monopoly, State law provides that a share of the State - col lected profits and taxes be returned to cities to help defray policing costs. Liquor Board profits consist of the difference between revenue generated by the Washington State Liquor Control Board and the board's expenditures, specific revenues collected for a dedicated purpose, and administrative fees attributable to specific licensees that serve hard alcohol. Revenues are generated from sales at State liquor stores, taxes collected on Ovine and beer manufacture and distribution, licensee fees, alcohol related permit fees, penalties, and forfeitures. Liquor profits are divided among the State, counties and cities. Cities get a 40% share, with additional amount distributed to border area cities. These funds are distributed on the last days of March, June, September and December. • Cities also receive 28% of the liquor excise tax receipts. These funds are distributed on the last days of January, April, July and October. • Service Revenues Fees are charged for services rendered by the City of Spokane Valley. Most of the fees in the General Fund are construction inspections and permits related to services such as planning, zoning and building. • Fines and Forfeitures Fines and penalties are collected as a result of Municipal Court rulings and other miscellaneous rule infractions. All court fines and penalties are shared with the State, with the City, on average, retaining less than 50% of the amount collected. • R ecreation Program Fees The Parks and Recreation Department charges fees for selected recreation programs. These fees offset direct costs related to providing the program. • CenterPlace Fees The Parks and Recreation Department charges fees for use of CenterPlace. Uses include regional meetings, weddings, receptions and banquets. Rental rooms include classrooms, the great room and dining rooms. a Investment Interest The City earns investment interest on sales tax money held by the State of Washington prior to their distribution of the taxes to the City as well as on City initiated investments. Street Fund e Motor Vehicle Fuel Excise Tax (gas tax) The State of Washington collects a $3750 per gallon motor vehicle fuel tax at the pump and remits $.0296 of the tax back to cities based on population. In 2012 the Municipal Research and Services Center estimates the per capita distribution back to cities will be $21.15 per person. Based upon a City of Spokane Valley population of 90,110 (per the Washington State Office of Financial Management on April 1, 2011) we anticipate the City will collect $1,905,800 in 2012. With the exception of .42% of the collections which must go towards paths and trails activities, all motor vehicle fuel taxes are credited to the Street Fund. Telephone Utility ax The City of Spokane Valley levied a 6% telephone utility tax via Ordinance 408 -014 with collections beginning in 2009. Companies providing this service pay the tax to the City monthly. Telephone tax has been estimated at $3 million for 2011. Paths & Trails Fund Cities are required to spend .42% of the motor vehicle fuel tax receipts on paths and trails. Because the amount collected in any given year is relatively small it is typical to accumulate State distributions for several years until adequate dollars are available for a project. Hotel l Motel Tax Fund The City imposes a 2% tax under RCW` 67.28.180 on all charges made for the furnishing of lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks) for a continuous period of less than one month. The tax is taken as a credit against the 6.5 percent state sales tax, so that the total tax that a patron pays in retail sales tax and hotcl/motel tax combined is equal to the retail sales tax in the jurisdiction. The revenues generated by this tax may be used solely for paying for tourism promotion and for the acquisition and/or operation of tourism- related facilities. Debt Service Fund — LTGO 03 The City issued $9,430,000 in limited tax general obligation bonds (LTGO) in 2003. Of this total: $7,000,000 of the proceeds were used to finance the construction of CenterPlace at Mirabeau Point. These bonds will be paid off in annual installments over the 30 -year period ending December 1, 2033. Annual debt service payments on these bonds is provided by the Spokane Public Facilities District, $2,430,000 of the proceeds were used to finance Road and Street Improvements near CenterPlace. These bonds will be paid off in annual installments over the 20 -year period ending December 1, 2023. Annual debt service payments on these bonds is provided by equal distributions from the I" and 2 nd quarter percent real estate excise tax. Capital Projects Fund Under Washington State Law, RCW 82.46.010, the City is allowed to impose an excise tax on each sale of real property at the rate of one - quarter of one percent of the selling price. The revenue generated is used for financing capital projects as specified in the capital facilities plan under the Growth Management Act, Special Capital Projects Fund Under Washington State Law, RCW 82.46.010, the City is allowed to impose an additional excise tax on each sale of real property at the rate of one - quarter of one percent of the selling price. The revenue generated is used for financing public works capital projects as specified in the capital facilities plan under the Growth Management Act. Stormwater Management Fund: A stormwater fee is imposed upon every developed parcel within the City that is an annual charge of $21 for each single family unit and $21 per 3,160 square feet of impervious surface for all other properties. These charges arc uniform for the same class of customers and service facilities. These fees are estimated to generate $1,750,000 in 2012. Aquifer Protection Area Fund: These are voter approved fees to assist the City in protecting the aquifer. The City expects to receive $500,000 in 2012. INTERFUND TRANSFERS Many funds receive a portion of their revenues from other fiords in the form of an inter transfer. These transfers typically represent payments for service or a concentration of revenues for a specific project or purpose. The following fiends receive transfers from other funds. 3,086,589 Total in To tai Out 905,000 139,600 30,000 456,279 1,540,710; 15,000 3,086,539 Total out 0 4001 General Fund is budgeted to transfer out $905.000: • $397,000 to the 4123 Civic Facilities Replacement Fund for future renovations or the future replacement of CenterPlace and the police precinct building. e $89,000 towards 9303 Street Capital Projects Fund. ® $100,000 towards 9309 Park Capital Projects Fund. 6 $319,000 towards the 4502 Risk Management Fund for the 2012 property and liability insurance premium. 4101 Street Fund is budgeted to transfer out $139.600: $39,600 to the 4001 General Fund to cover administrative costs. 6 $100,000 to the 4501 Equipment Rental and Replacement Fund for the future replacement of snow plows. 8 F OOI 101 105 1 Out: 301 302 402 Totalln 0 397,000 0 89,000 100 ,000 0 0 319,000 39,600 0 0 0 0 0 100,000 0 30,000 0 0 0 0 0 0 0 0 0 92,652 363,627 0 0 0 0 0 0 92,651 1,448,0591 0 0 0 0 15,000^ 0. 0 0, 0 0� 0 0 84,600' 397,000 185,303 1,900,6861 100,000 0 100,000 319,000 1n: 001 123 204 303 309 L 502 3,086,589 Total in To tai Out 905,000 139,600 30,000 456,279 1,540,710; 15,000 3,086,539 Total out 0 4001 General Fund is budgeted to transfer out $905.000: • $397,000 to the 4123 Civic Facilities Replacement Fund for future renovations or the future replacement of CenterPlace and the police precinct building. e $89,000 towards 9303 Street Capital Projects Fund. ® $100,000 towards 9309 Park Capital Projects Fund. 6 $319,000 towards the 4502 Risk Management Fund for the 2012 property and liability insurance premium. 4101 Street Fund is budgeted to transfer out $139.600: $39,600 to the 4001 General Fund to cover administrative costs. 6 $100,000 to the 4501 Equipment Rental and Replacement Fund for the future replacement of snow plows. 8 #105 Hotel /Motel Tax Fund is budgeted to transfer out $30,000 to the #001 General Fund for the purpose of financing advertising at CenterPlace, #301 Capital Projects Fund is budget to transfer out $456.279: • $92,652 to the #204 Debt Service Fund to pay a portion of the annual payment on the 2003 LTGO bonds. • $363,627 towards grant matches in the #303 Street Capital Projects Fund, #302 Special Capital Projects Fund is budgeted to transfer out $1,540,710: • $92,651 to the #204 Debt Service Fund to pay a portion of the annual payment on the 2003 LTGO bonds. • $1,448,059 towards grant matches in the #303 Street Capital Projects Fund. #402 Stormwater Fund is budgeted to transfer out $15,000 to the #001 General Fund to cover administrative costs. SIGNIFICANT ASSUMPTIONS IN THE 2012 BUDGET Budget Summary for All Funds • The 2012 budget presumes service levels that are consistent with those provided in 2011 with neither significant enhancements nor reductions in any area of operations. • Total appropriations for all City funds of $57.0 million including $11.3 million in capital expenditures. • Budgets will be adopted across 21 separate funds. • The budget will include a new Aquifer Protection Area Fund. • The full -time equivalent (FTE) employee count will remain unchanged from 2011 at 87.25 employees. • 2012 operating expenditures have been held at or below 1% over 2011. • Positions and salary ranges are based on the City's compensation and classification plan. • Employee benefit amounts are based on employee benefit plans. • Contract costs for public safety, park maintenance, aquatics and street maintenance are based on estimates by City staff. • State required retirements costs (PERS) are included in the budget and additionally the City has set aside $50,000 to offset future State required increases. • The Street Fund budget includes an additional $500,000 for street preservation plus an additional $100,000 to be set aside for future replacements of snow plows. 2012 General Fund Revenues • Total recurring 2012 revenues are estimated at $34,849,900 as compared to $34,827,125 in 2011. • The two largest sources of revenue continue to be Sales Tax and Property Tax which are collectively estimated to account for 77% of 2012 General Fund revenues. • Sales Tax is estimated at $16.2 million which is identical to 2011. • The Property Tax levy will not include the 1 1 / 1 6 increase authorized by the voters in November 2001 through their approval of Initiative #747 and the subsequent action by the State Legislature in November 2007. o The 2012 levy is estimated at $10,750,000. o The levy assumes we start with the 2011 levy of $10,732,863 and add taxes related to new construction of $17,137. o Based upon a tax levy of $10,750,000 on assessed values of $7,084,009,988 (the most recent figure provided by the Spokane County Assessor's Office) the 2012 levy rate would be $1.5175 per $1,000 of assessed value. • Franchise fees and business registrations are primarily based on projected receipts in 2011. Liquor excise taxes and liquor profits are based upon per capita distribution figures reported by the Municipal Research and Services Center. Initiative # 1183 that will come before the voters of Washington State on November 8, 2011 seeks to privatize the distribution and sale of liquor in Washington. Although it is believed the initiative will have no impact on liquor excise taxes it is unknown whether it will have an impact on liquor board profits. Pines and forfeitures are estimated by Spokane Valley and based on historical collections. Building permit and land use fees are estimated by Spokane Valley and based on historic collections. 2012 General Fund Expenditures • The total recurring 2012 expenditure budget is $34,660,900 as compared to $34,825,086 in 2011. This reflects a decrease of $164,186. If expenditures had increased by 1% they would have grown by $348,251 and this coupled with the actual decrease of $164,186 means the budget is $512,437 less than our goal of no more than a 1% increase. ® The 2012 budget presumes service levels that are consistent with those provided in 2011 with neither significant enhancements nor reductions in any area of operations. • 2012 Nonrecurring expenditures are $189,000 as compared to $2,8 million in 2011. o Included in 2012 are: ■ A $346,600 Contingency /Emergency appropriation that is approximately equal to 1% of recurring expenditures. This money would only be expended with prior approval of the Council. ■ An $89,000 transfer to Fund #303 — Street Capital Projects Fund, ■ A $100,000 transfer to Fuind #309 -- Parks Capital Projects Fund. o Included in 2011 were: ■ $1.5 million in transfers for the full paveback program. ■ $1.084 million in transfers for street preservation. ■ $146,000 for building permit software. Other Funds Motor vehicle fuel tax (MVF'T) revenue that is collected by the State and remitted primarily to the Street Fund is anticipated to be $1,905,800 according to per capita estimates of the Municipal Research and Services Center. o Telephone taxes that are remitted to the City and support Street Fund operations and maintenance are anticipated at $3,000,000. ® Real estate excise tax (BEET) revenue is computed by the City and is primarily used to match grant funded street projects as well as pay a portion of the annual payment on the 2003 general obligation bonds. In 2012 we estimate these revenues to be $950,000. • Hotel/Motel tax revenues are computed by the City and are dedicated to the promotion of visitors and tourism. In 2012 we estimate these revenues to be $430,000. The Stomwater Management Fee is based on an equivalent residential unit (ERU) that is equal to 3,160 square feet of impervious surface that is billed at a rate of $21 per single family residence and $21 per ERU for commercial properties (an ERU for a commercial property is computed as total square feet of impervious surface divided by 3,160). 10 CITY OF SPOKANE VALLEY, WA 2012 Budget Summary 001 General Fund 101 Street Fund 103 Paths & Trails Fund 105 HotelfMolel Fund 120 CenterPlace Operating Reserve Fund 121 Service Level Stabllization Fund 122 Winter Weather Reserve Fund 123 City Facilities Repair & Replacement 204 Debt Service LTGO 03 301 Capltal Projects Fund 302 Speclal Capital Projects 303 Street Capltal Projects 304 Mirabeau Projects Fund 307 Capital Grants Fund 309 Parks Capital Projects Fund 310 Civic Facilities Capital Projects Fund 311 Street Capital Improvement Fund 2011+ 402 Stormwater Management 403 Aquifer Protection Area 501 Equipment Rental & Replacement Fund 502 Risk Management Fund Total of a1 Funds $ 26,633,061 $ Estimated 61,482,9611 S 35,196,500 E tlmated 2,004,874 Beginning 6,907,674 5,431,263 Ending 36,186 Fund Total - Fund Fund Number and Title Balance Revenues I Sources Appropriations Balance 001 General Fund 101 Street Fund 103 Paths & Trails Fund 105 HotelfMolel Fund 120 CenterPlace Operating Reserve Fund 121 Service Level Stabllization Fund 122 Winter Weather Reserve Fund 123 City Facilities Repair & Replacement 204 Debt Service LTGO 03 301 Capltal Projects Fund 302 Speclal Capital Projects 303 Street Capltal Projects 304 Mirabeau Projects Fund 307 Capital Grants Fund 309 Parks Capital Projects Fund 310 Civic Facilities Capital Projects Fund 311 Street Capital Improvement Fund 2011+ 402 Stormwater Management 403 Aquifer Protection Area 501 Equipment Rental & Replacement Fund 502 Risk Management Fund Total of a1 Funds $ 26,633,061 $ 34,849,900 S 61,482,9611 S 35,196,500 $ 26,286,461 2,004,874 4,902,800 6,907,674 5,431,263 1,476,411 36,186 8,000 44,186 - 44,186 253,356 430,700 684,056 430,700 253,356 353,231 700 353,931 353,931 5,477,795 10,000 5,487,795 5,487,795 606,168 700 506,868 319,000 500",666 2,027,259 399,000 2,426,259 $ 66 09,201 $ 2,426,259 617,623 617,623 617,623 - 194,277 475,400 669,677 456,279 213,398 1,547,015 477,000 2,024,015 1,540,710 483,305 73,456 9,655,804 9,729,260 9,566,804 162,456 44,302 - 44,302 - 44,302 123,329 100,000 223,329 170,000 53,329 2,939,745 6,000 2,945,745 2,945,745 1,084,681 2,200 1,086,881 1,086,881 - 1,396,200 1,908,667 3,304,867 2,153,441 1,151,426 500,000 502,500 1,002,600 1,002,600 706,379 100,000 806,379 806,379 20,420 319,000 339,420 319,000 20,420 $ 45,921,734 $ 54,765,994 $ 100,687,728 $ 66 09,201 $ 43,718,527 11 CITY OF SPOKANE VALLEY, WA 2012 Budget #001 - GENERAL FUND RECURRING ACTIVITY Revenues Property Tax Sales Tax Gambling Tax Franchise FeeslBuslness Registration Service Revenues State Shared Revenues Fines and Forfeitures Recreation Program Fees Miscellaneous & Investment Interest Transfer -In 4101 (sf(eet Transfer -In - #105 (h1m tax -CP adverilsing) Transfer -In - #402 (storm admin) Total Recurring Revenues Expenditures Legislative Branch Executive and Legislative Support Public Safety Deputy City Manager Finance Human Resources Public Works Community Development - Administration Community Development - Engineering Community Development - Planning Community Development - Building Library Parks & Rec- Admin. & Mainl. Parks & Rec- Recreation Parks & Rec - Aquatics Parks & Rec - Senior Center Parks & Rec - CenterPlace General Government Transfers out - #502 (insurance premium) Total Recurring Expenditures Recurring Revenues Over (Under) Recurring Expenditures 2010 Acluals 2011 As Adopted I Amendment As I Amended 813 012 01 9 2012 Proposed Budget 10,741,306 10,875,000 0 10,875,000 10,750,000 16,055,143 16,200,000 0 16,200,000 16,200,000 665,276 425,000 175,000 600,000 640,000 1,266,776 1, i 11,000 150,000 1,261.000 1,266, 000 1,472,098 1,600,000 0 1,600,000 1,300,000 2,042,834 1,665,625 30,000 9,695,625 1,834,300 1,828,410 1,800,000 0 1,800,000 1,900,000 630,945 555,500 0 555,500 570,000 255,006 200,000 0 200,000 305,000 34,300 25,000 0 25,000 39,600 39,675 0 0 0 30,000 13,386 15,000 0 15,000 15,000 35,045,155 34,472,125 355,000 34,827,125 34,849,900 316,543 324,298 0 324,298 386,249 1,266,411 1,055,906 0 1,055,906 1,066,465 21,071,640 22,179,880 0 22,179,880 22,000,000 444,784 559,940 0 559,940 658,884 952,004 1,014,342 0 1,014,342 1,047,107 194,442 236,646 0 236,646 230,231 703,956 892,617 0 892,617 901,519 311,601 321,049 0 321,049 323,743 601,469 669,570 0 669,570 680,796 863,685 1,023,373 0 1,023,373 994,245 1,169,936 1,215,303 0 1,215,303 1,260,454 1,012 0 0 0 0 897,258 948,970 0 948,970 1,059,828 188,623 246,628 0 246,628 229,811 420,734 429,250 0 429,250 442,250 73,543 89,653 0 89,653 92,961 1,099,702 1,098,911 0 1,098,911 1,126,357 1,214,659 2,199,750 0 2,199,750 1,841,000 318,000 319,000 0 319,000 319,000 32,110,002 34,825,086 0 34,825,086 34,660,900 2,935,153 (352,961) 355,000 2,039 i89,000 NONRECURRING ACTIVITY 0 Revenues 346,600 Transfer -In - #310 (fulfpaveback) 929,048 Expenditures 89,000 Contingency Emergency (I% of recur exp) 0 Transfers out- #303 (fullpaveback) 929,048 Transfers out - #309 (parkgrantmatch) 100,000 Transfers out - #311 (street capital improvement) 0 Transfers out -#311 (40%428mm = $584,661) 0 Building permit software purchase 0 Total Nonrecurring Expenditures 1,029,048 Nonrecurring Revenues Over (Under) 0 Nonrecurring Expenditures (100,000) EXCESS (DEFICIT) OF TOTAL REVENUES 535,600 OVER (UNDER) TOTAL EXPENDITURES 2,835,153 BEGINNING FUND BALANCE 24,626,550 ENDING FUND BALANCE 27,461,703 2,000,000 0 2,000,000 0 0 0 346,600 1,500,000 0 1,500,000 89,000 100,000 0 100,000 100,000 500,000 0 500,000 0 0 584,681 584,681 0 0 146,000 146,000 0 2,100,000 730,681 2,830,681 535,600 (100,000) (730,681) (830,681) (535,600) (452,961) (375,681) (820,642) (346,600) 27,461,703 27,461,703 26,633,061 27,008,742 26,633,061 26,286,461 112 CITY OF SPOKANE VALLEY, WA 2012 Budget SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Reve.nues Motor Vehicle Fuel (Gas) Tax Investment Interest Insurance Premiums & Recoveries Utility Tax Miscellaneous Revenue Total Recurring Revenues Exoenditures Wages 1 Benefits 1 Payroll Taxes Supplies Services & Charges Intergovernmental Payments Interfund Transfers -out - #001 Interfund Transfers -out - #103 (MVFT) Interfund Transfers-out - #501 (plow replace.) Interfund Transfers Streets Misc. projects Total Recurring Expenditures Recurring Revenues Over (Under) Recurring Expenditures NONRECURRING ACTIVITY Revenues 8130!2011 2011 2012 2010 As As Proposed Acluals Ado ted I Amendment I Amended Budget 1,928,003 1,875,000 0 1,875,000 1,897,800 6,538 12,000 0 12,000 5,000 14,024 0 0 0 0 2,986,138 3,000,000 0 3,000,000 3,000,000 15,034 0 0 0 0 4,949,737 4,887,000 0 4,887,000 4,902,800 Capltal0utlay 35,092 45,000 0 319,070 433,931 0 433,931 522,142 65,712 72,200 0 72,200 72,200 2,550,065 3,357,296 0 3,357,296 3,310,321 739,172 947,000 0 947,000 847,000 0 25,000 0 25,000 39,600 0 8,300 0 8,300 0 0 0 0 0 100,000 73,975 44,600 0 44,600 0 130,206 0 0 0 0 3,878,201 4,888,327 0 4,888,327 4,891,263 1,071,536 (1,327) 0 (1,327) 11,537 Grants 129,194 0 0 0 0 Expenditures BridgelStreet Maintenance 0 450,000 0 450,000 0 Street Preservation 0 0 0 0 500,000 Interfund Transfers -out - #402 (shop facility) 0 0 375,000 375,000 0 Capltal0utlay 35,092 45,000 0 45,000 40,000 Snow Plow purchase (budgeted fn 2010 delivemd in 2011) 0 200,000 200,000 0 Total Recurring Expenditures 35,092 495,000 575,000 1,070,000 540,000 Nonrecurring Revenues Over (Under) Nonrecurring Expenditures 94,102 (495,000) (575,000) (1,070,000) (540,000) EXCESS (DEFICIT) OF TOTAL REVENUES OVER (UNDER) TOTAL EXPENDITURES 1,165,638 (496,327) ___(L75.000 (528,463) (528,463) BEGINNING FUND BALANCE 1,910,563 3,076,201 3,076,201 2,004,874 ENDING FUND BALANCE 3,076,201 2,579,874 2,004,874 1,476,411 13 CITY OF SPOKANE VALLEY, WA 2012 Budget SPECIAL REVENUE FUNDS - continued #102 - Arterial Street Fund R evenues Motor VehicleFuel (Gas) Tax Investment Interest Interfund Transfer -In Subtotal revenues Expenditures Interfund Transfers Subtotal Expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #103 - PATHS & TRAILS Revenues Motor Vehicle Fuel (Gas) Tax Interfund Transfer -in #101 (MVFT) Investment Interest Total revenues Expenditures IF Transfer for Trails /Paths Cap Prj Miscellaneous Capital Outlay Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #105 - HOTEL 1 MOTEL TAX FUND R evenues HotellMolel Tax Investment Interest Subtotal revenues Expenditures Interfund Transfers - #001 Tourism Promotion Subtotal expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 8130/2011 2011 As As 2092 2010 Proposed Acluals Bufl et Ad ted Amendment Amended 0 0 0 0 0 0 0 0 0 0 7,917 0 0 0 0 7,917 0 0 0 0 0 30,000 362,302 0 0 58,019 58,019 0 0 0 58,019 58,019 0 7,917 0 20,000 (58,019) 0 50,102 58,019 20,000 58,019 0 58,019 58,019 (12,000) 0 0 0 0 0 0 8,000 8,132 8,000 0 8,000 0 78 0 0 0 0 8,210 8,000 0 8,000 8,000 0 30,000 362,302 500,000 0 0 0 0. 0 690 0 0 0 0 0 20,000 0 20,000 0 690 20,000 0 20,000 0 7,520 (12,000) 253,356 (12,000) 8,000 40,666 48,186 48,186 36,186 48,186 36,186 36,186 44,186 448,545 480,000 0 480,000 430,000 1,017 1,000 0 1,000 700 449,562 481,000 0 481,000 430,700 37,500 0 0 0 30,000 362,302 500,000 0 500,000 400,700 399,802 500,000 0 500,000 430,700 49,760 (19,000) (19,000) 0 222,596 272,356 272,356 253,356 272,356 253,356 253,356 253,356 14 o 14 CITY OF SPOKANE VALLEY, WA 2012 Budget 2010 Actuals 2011 As Adopted I Amendment As I Amended 8130!2011 2012 Proposed Bud et SPECIAL REVENUE FUNDS - continued #120 - CENTER PLACE OPERATING RESERVE FUND R evenues Investment Interest 1,047 3,000 0 3,000 700 Interfund Transfer 0 0 0 0 0 Total revenues 1,047 3,000 0 3,000 700 Expenditures Operations 0 0 Total expenditures 0 0 Revenues over (under) expenditures 1,047 3,000 Beginning fund balance 349,184 350,231 Ending fund balance 350,231 353,231 #121 - SERVICE LEVEL STABILIZATION RESERVE FUND Revenues 0 0 0 0 0 3,000 700 350,231 353,231 353,231 353,931 0 Investment Interest 16,794 54,000 0 54,000 10,000 Interfund Transfer 0 0 0 0 0 Total revenues 16,794 54,000 0 54,000 10,000 Expenditures 0 0 0 0 0 Operations 0 0 0 0 0 Total expenditures 0 0 0 0 0 Revenues over (under) expenditures 16,794 54,000 501,168 54,000 10,000 Beginning fund balance 5,407,001 5,423,795 5,423,795 5,477,795 Ending fund balance 5,423,795 5,477,795 5,477,795 5,487,795 9122 - WINTER WEATHER RESERVE FUND Revenues Investment interest Interfund Transfer Subtotal revenues E e._x n Reserve for Winter Weather Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #123 - CIVIC FACILITIES REPLACEMENT FUND R evenues Investment Interest Interfund Transfer - 4001 Total revenues Expenditures Capital Outlay Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 1,131 5,000 0 5,000 700 0 0 0 0 0 1,131 5,000 0 5,000 700 0 0 0 0 0 0 0 0 0 0 1,131 5,000 5,000 700 500,037 601,168 501,168 506,168 501,168 506,168 506,168 506,868 3,211 12,000 0 12,000 2,000 397,000 407,000 0 407,000 397,000 400,211 419,000 0 419,000 399,000 0 0 0 0 0 0 0 0 0 0 400,211 419,000 419,000 399,000 1,208,048 1,608,259 1,608,259 2,027,259 1,608,259 2,027,259 2,027,259 2,426,259 15 CITY OF SPOKANE VALLEY, WA 6r3oi2o11 2012 Budget 2010 Actuals 2011 As Ado ted I Amendment As I Amended 2012 Proposed Budget DEBT SERVICE FUNDS #204 - DEBT SERVICE FUND Revenues Spokane Public Facilities District 421,520 460,000 0 460,000 432,320 Interfund Transfer -In - #301 91,978 110,000 0 110,000 92,652 Inlerfund Transfer -In - #302 91,979 115,000 0 115,000 92,651 Total revenues 605,477 685,000 0 685,000 617,623 Expenditures Debt Service Payments - CenterPlace 421,622 460,000 0 460,000 432,320 Debt Service Payments - Roads 184,051 225,000 0 225,000 185,303 Total expenditures 605,573 685,000 0 685,000 617,623 Revenues over (under) expenditures (96) 0 0 0 Beginning fund balance 96 (0) (0) (0) Ending fund balance (0) (0) (0) ( 18 CITY OF SPOKANE VALLEY, WA 2012 Budget CAPITAL PROJECTS FUNDS 9341 - CAPITAL PROJECTS Ft Revenues REET 1 - Taxes Investment Interest Interfund Transfer -In - #303 Total revenues Expenditures Intergovernmental Services Interfund Transfer - out - #204 Interfund Transfer -out- #303 Interfund Transfers Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #302 SPECIAL CAPITAL PROJECTS FUND Revenues 2010 Actuals 2011 As Adopted I Amendment As I Amended 8!3012011 2012 Proposed Bud et 487,110 400,000 0 400,000 475,000 3,661 15,000 0 15,000 400 135,000 0 0 0 0 625,771 415,000 0 415,000 475,400 415,000 0 0 0 0 0 0 0 112,500 0 112,500 92,652 0 901,098 0 901,098 363,627 991,543 0 0 0 0 991,543 1,013,598 0 1,013,598 456,279 (365,772) (598,598) 0 (598,598) 19,121 1,158,647 792,875 Interfund Transfer -out - #308 792,875 194,277 782,875 194,277 0 194,277 213,398 REET 2 - Taxes 475,194 400,000 0 400,000 475,000 Investment Interest 4,584 15,000 0 15,000 2,000 Interfund Transfer -In 7,841 0 0 0 0 Total revenues 487,619 415,000 0 415,000 477,000 Exoenditures Interfund Transfer -out - #101 0 0 0 0 0 Interfund Transfer- out - #204 0 112,500 0 112,500 92,651 Interfund Transfer -out - #303 0 897,393 0 897,393 1,446,059 Interfund Transfer- out - #307 0 11,176 30,000 41,176 0 Interfund Transfer -out - #308 0 0 150,000 150,000 0 Interfund Transfers 594,536 0 0 0 0 Total expenditures 594,536 1,021,069 180,000 1,201,069 1,540,710 Revenues over (under) expenditures (106,917) (606,069) (786,069) (1,063,710) Beginning fund balance 2,440,001 2,333,084 2,333,084 1,547,015 Ending fund balance 2,333,084 1,727,015 1,547,015 483,305 17 CITY OF SPOKANE VALLEY, WA 8/30/2011 2012 Budget 2011 2012 2010 As As Proposed Abtuals Adopted Amendment Amended Bud et CAPITAL PROJECTS FUNDS - conlfnued #303 STREET CAPITAL PROJECTS FUND R evenues Grant Proceeds 2,264,783 5,038,819 0 5,038,819 7,755,118 Developer Contribution 70,860 0 0 0 0 Miscellaneous 1,350 0 0 0 0 Interfund Transfer -In - #001 0 1,500,000 0 1,500,000 89,000 Interfund Transfer -In - #301 0 901,095 0 901,095 363,627 Interfund Transfer -in - #302 0 897,393 0 897,393 1,448,059 Interfund Transfer -In - #401 0 100,000 0 100,000 0 Interfund Transfer -in 1,317,918 0 0 0 0 Total revenues 3,654,911 8,437,307 0 8,437,307 9,655,804 Exoenditures 005 PMWMansfield, Wilbur Rd. to Pines 110,178 450,000 0 450,000 463,312 060 Argonne Rd Corridor Upgrade SRTC 06 -31 22,587 581,886 0 581,886 802,792 061 Pines (SR27) ITS Imporvement SRTC 06.26 3,721 1,843,221 0 1,843,221 1,766,201 063 Broadway Avenue Safety Project Pines- Park 74,127 834,000 0 834,000 0 065 Sprague /Sullivan PCC Intersection 957,843 0 0 0 0 066 Broadway Ave. Rehabilitation Proj # 2 949 0 0 0 0 069 Park Road - 02 (PE Only) - Broadway to Indiana 87,146 0 0 0 0 100 16th & Beltman Stormwater Drainage 0 0 0 0 0 102 Sprague /Evergreen PCCP Intersection 104 0 0 0 0 103 SpraguelPines PCCP Intersecilon 7,182 0 0 0 0 104 Sprague/McDonald PCCP Intersection 1,312 0 0 0 0 110 Sprague Resurface - E'green to University 55,313 0 0 0 0 112 Indiana Ave, Extension - 3600 189,479 200,000 0 200,000 0 113 Indiana /Sulhvan Intersection PCC 54,060 1,171,200 0 1,171,200 0 114 Broadway /Sullivan PCC Intersection 723,739 0 0 0 0 115 Sprague Ave Resurfadng- Evergreen to Sullivan 2,946 0 0 0 1,582,000 127 2009ADA Improvements 96,449 0 0 0 0 139 Park Rd RR Crosing Safety Improvements 8,938 0 0 0 0 STEP Projects (106,107,109,128,129,130,131) 1,213,840 0 0 0 0 WSDOT Urban Ramp Projects 45,000 0 0 0 0 Contingency 0 500,000 0 500,000 1,500,000 Misc. Road Projects 0 1,935,000 0 1,935,000 0 123 Mission Ave -Flora to Barker 0 488,000 0 488,000 300,000 141 Sullivan & Euclid PCC 0 163,000 0 163,000 26,289 142 Broadway @ Argonne /Mullan 0 271,000 0 271,000 138,150 145 Spokane Valley - Millwood Trail 0 0 0 0 447,000 146 24th Ave Sldevialk - Adams to Sullivan 0 0 0 0 278,520 148 Greenacres Trail - Design 0 0 0 0 60,000 149 In -House Design - Sidewalk Infill 0 0 0 0 398,250 154 Sidewalk & Tansit Stop Accessibility 0 0 0 0 182,290 155 Sullivan Rd W Bridge Replacement 0 0 0 0 600,000 Mansrield Ave. Connection 0 0 0 0 738,000 University Rd 11 -90 Overpass Study 0 0 0 0 284,000 Total expenditures 3,654,911 8,437,307 0 8,437,307 9,566,804 Revenues over (under) expenditures 0 0 0 89,000 Beginning fund balance 73,456 73,456 73,456 73,456 Ending fund balance 73,456 73,456 73,456 162,456 18 CITY OF SPOKANE VALLEY, WA 2012 Budget CAPITAL PROJECTS FUNDS - continued #304 - MIRA13EAU PROJECTS FUND Revenues Other Miscellaneous Revenue Investment Interest Total revenues Expenditures Capital Outlays Transfers Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #307 - CAPITAL GRANTS FUND Revenues Grant Proceeds Miscellaneous Inlerfund Transfer -in - #302 Interfund Transfer -in Total revenues Expenditures 019 Broadway Ave. Rehab -Bates to Sullivan 039 Argonne Road Overlay - Indiana to Montgomery 054 44th Ave Pathway: Woodruff Rd. to Sands Rd, 062 Appleway /SpraguefDishman ITS 190 - Cushman -01 088 Broadway - Moore to Flora Miscellaneous Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 2010 Ackuals 2011 As As Adopted I Amendment Amended 8/30/2011 2012 Proposed Bud et 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 311,226 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 44,302 44,302 0 44,302 44,302 44,302 44,302 0 44,302 44,302 1,685,541 0 120,000 120,000 0 1,000 55,000 0 55,000 0 0 0 30,000 30,000 0 311,226 0 0 0 0 1,997,767 55,000 150,000 205,000 0 4,986 0 0 0 0 2,931 0 0 0 0 360,234 5,000 0 5,000 0 2,880 50,000 0 50,000 0 1,626,735 0 150,000 150,000 0 0 0 129 129 0 1,997,767 55,000 150,129 205,129 0 0 0 (129) 0 129 129 129 0 129 129 0 0 19 CITY OF SPOKANE VALLEY, WA 2012 Budget 8!30!2011 Expenditures Bridge Reconstrucllon 2011 2012 0 - 2010 As 0 As Proposed 0 Actuais Ado ted Amendment Amended Bud et CAPITAL PROJECTS FUNDS - continued (220,000) 0 0 Beginning fund balance 0 #308 - HARKER BRIDGE FUND 0 0 0 Ending fund balance 0 Revenues 0 0 0 Discovery (Universal) Park 191,305 Grant Proceeds 494,897 0 0 0 0 Developer Contribution 83,676 0 0 0 0 Inlerfund Transfer -in - #302 669,779 0 150,000 150,000 0 Total revenues 1,248,352 0 150,000 150,000 0 Expenditures Bridge Reconstrucllon 1,248,352 0 - 150,000 150,000 0 Total expenditures 1,248,352 0 150,000 150,000 0 Revenues over (under) expenditures 0 0 (220,000) 0 0 Beginning fund balance 0 0 0 0 0 Ending fund balance 0 0 0 0 0 Discovery (Universal) Park 191,305 0 #309 - PARKS CAPITAL PROJECTS FUND 0 0 Total expenditures 309,031 1,959,036 Revenues 1,739,036 170,000 Revenues over (under) expenditures (97,388) (1,346,036) Grant Proceeds 0 500,000 0 500,000 0 Inlerfund Transfer -!n - #001 0 100,000 0 100,000 100,000 Interfund Transfers 209,031 0 0 0 0 Inveslmenllnterest 2,612 13,000 0 13,000 0 Total revenues 211,643 613,000 0 613,000 100,000 Exoendilures Terrace View Park Sheller 23,489 80,000 0 80,000 0 Terrace View Park Play Equipment 0 0 0 0 120,000 Contingency 0 320,000 (220,000) 100,000 50,000 Greenacres Pack 55,106 1,559,036 0 1,559,036 0 Valley Mission Park 39,132 0 0 0 0 Discovery (Universal) Park 191,305 0 0 0 0 Total expenditures 309,031 1,959,036 (220,000) 1,739,036 170,000 Revenues over (under) expenditures (97,388) (1,346,036) (1,126,036) (70,000) Beginning fund balance 1,346,752 1,249,365 1,249,365 123,329 Ending fund balance 1,249,365 (96,671) 123,329 53,329 20 CITY OF SPOKANE VALLEY, WA 0 500,000 a13oi2o11 500,000 2012 Budget Interfund Transfers In - #001 (40 %426mm = $584,681) 0 584,681 584,681 0 Investment Interest 2011 0 2012 . 0 2010 As 0 As Proposed 1,084,681 Actuals Adopted Amendment I Amended laud et CAPITAL PROJECTS FUNDS - continued Facilities 0 500,000 (500,000) #310 -CIVIC FACILITIES CAPITAL PROJECTS FUND Total expenditures 0 500,000 (500,000) R evenues 1,086,881 Revenues over (under) expenditures 0 0 Interfund Transfers 0 0 0 0 0 Investment Interest 18,060 40,000 0 40,000 6,000 Total revenues 18,060 40,000 0 40,000 6,000 Expenditures Interfund Transfers 929,048 0 0 0 0 Interfund Transfers -out - #001 0 2,000,000 0 2,000,000 0 Facilities 17,866 0 0 0 0 Total expenditures 946,914 2,000,000 0 2,000,000 0 Revenues over (under) expenditures (928,855) (1,960,000) (1,960,000) 6,000 Beginning fund balance 5,828,600 4,899,745 4,899,745 2,939,745 Ending fund balance 4,899,745 2,939,745 2,939,745 2,945,745 #319 - STREET CAPITAL IMPROVEMENTS 2011+ Revenues Interfund Transfers -In -#1001 0 500,000 0 500,000 0 Interfund Transfers In - #001 (40 %426mm = $584,681) 0 584,681 584,681 0 Investment Interest 0 0 0 . 0 2,200 Total revenues 0 500,000 584,681 1,084,681 2,200 Expenditures Facilities 0 500,000 (500,000) 0 1,086,881 Total expenditures 0 500,000 (500,000) 0 1,086,881 Revenues over (under) expenditures 0 0 1,084,681 (1,084,681) Beginning fund balance 0 0 0 1,084,681 Ending fund balance 0 0 1,084,681 0 0 21 CITY OF SPOKANE VALLEY, WA 8/30/2011 2012 Budget 051 2011 2012 2010 As As Proposed Actuals Adopted Amendment I Amended Bud et ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees 1,742,244 1,710,000 0 1,710,000 1,750,000 Investment Interest 7,360 0 0 0 5,000 Miscellaneous 6,324 22,000 0 22,000 0 Total Recurring Revenues 1,755,928 1,732,000 0 1,732,000 1,755,000 Exoenditures Wages 1 Benefits 1 Payroll Taxes 337,055 418,000 0 418,000 438,614 Suppl #es 12,287 43,100 0 43,100 32,540 Services & Charges 885,283 1,221,905 0 1,221,905 1,244,287 Intergovernmental Payments 22,135 46,640 0 46,640 23,000 Depreciation 50,582 0 0 0 0 Interfund Transfers- out - #001 0 0 0 0 15,000 Total Recurring Expenditures 1,307,343 1,728,645 0 1,729,645 1,753,441 Recurring Revenues Over (Under) Recurring Expenditures 448,586 2,355 0 2,355 1,559 NONRECURRING ACTIVITY Revenues Grant Proceeds 19,754 0 0 0 153,667 Interfund Transfers -In- #101 (shop facility) 0 0 375,000 375,000 0 Total Nonrecurring Revenues 19,754 0 375,000 375,000 153,667 Expenditures Interfund Transfers -out 90,170 100,000 0 100,000 0 Contracted maintenance 0 120,000 0 120,000 0 Div. 055 NPDES -Phase II program dev. 21,670 0 0 0 0 Capital - various projects 334,887 300,000 0 300,000 400,000 Shop Facility 0 0 750,000 750,000 0 Total Nonrecurring Expenditures 446,727 520,000 750,000 1,270,000 400,000 Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (426,973) (520,000) (375,000)_ (895,000) (246,333) EXCESS (DEFICIT) OF TOTAL REVENUES OVER (UNDER) TOTAL EXPENDITURES 21,612 (517,645) {375,000) (892,645) (244,774) BEGINNING FUND BALANCE 2,267,232 2,288,845 2,288,845 1,396,200 ENDING FUND BALANCE 2,288,845 1,771,200 1,396,200 1,151,426 051 CITY OF SPOKANE VALLEY, WA 2012 Budget 2010 Actuals ENTERPRISE FUNDS - continued #403 - AQUIFER PROTECTION AREA avenues Spokane County Investment Interest Total revenues Expenditures Facilities Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 8!3012011 2012 Proposed Bud el 0 0 500,000 500,000 500,000 0 0 0 0 2,500 0 0 5 00,000 500,000 502,500 0 0 0 0 0 0 0 0 0 0 0 0 500,000 502,500 0 0 0 500,000 0 0 500,000 1,002, 500 2011 As Ado tad I Amendment As I Amended 23 CITY OF SPOKANE VALLEY, WA 2012 Budget INTERNAL SERVICE FUNDS #501 - ER &R FUND Revenues Interfund Transfer -in - #001 Interfund Transfer -in - 4101 (plow replace.) Investment Interest Total revenues Ex e._ n� ditures Computer replacement lease SoNvarelHardware replacement Vehlde Replacement Capital Outlay Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #502 - RISK MANAGEMENT FUND Revenues Investment Interest Inlerfund Transfer - #001 Total revenues Expenditures Services & Charges Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 2010 Ac #uats 2091 As Ado ted Amendment As Amended 8/30/2011 2012 Proposed Bud et 0 0 0 0 0 0 0 0 0 100,000 301 9,000 0 9,000 0 301 9,000 0 9,000 100,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 209,000 0 209,000 0 0 209,000 0 209,000 0 301 (200,000) (200,000) 900,000 906,078 906,379 906,379 706,379 906,379 706,379 706,379 806,379 50 0 0 0 0 318,000 319,000 0 319,000 319,000 318,050 319,000 0 319,000 319,000 309,724 319,000 0 319,000 319,000 309,724 319,000 0 319,000 319,000 8,326 0 0 0 12,094 20,420 20,420 20,420 20,420 20,420 20,420 20,420 24 CITY OF SPOKANE VALLEY, WA 2012 Budget Total of Revenues for all Funds Total of Expenditures for all Funds 2010 Aeluals 52,881,639 49, 865, 255 2011 As Adopted Amendment As I Amended 55,649,432 2,845,362 57,664,113 61,277,068 1,873,829 63,150,897 8!3012011 2012 Proposed Budget 54,765,994 56,969,201 Total Capital expenditures (included In total expenditures) 11,525,343 (419,871) 11,105,472 11,263,685 25 City of Spokane Valley 2012 Budget Revenues by Type General Fund Property Tax Sales Tax Gambling Tax Franchise Fees /Business Registration State Shared Revenues Service Revenues Fines and Forfeitures Recreation Program Fees Miscellaneous, Investment Int. ,Transfers Total General Fund Other Funds 1o1 Street Fund 103 Paths & Trails Fund 1o5 Hotel /Motel Fund 120 CenterPlace Operating Reserve Fund 121 Service Level Reserve Fund 122 Winter Weather Reserve Fund 123 City Facilities Repair & Replacement 204 Debt Service LTGO 03 301 Capital Projects Fund 302 Special Capital Projects Fund 303 Street Capitial Projects Fund 304 Mirabeau Point Project Fund 3o6 CDBG Fund Revenues 307 Capital Grants Fund 3o8 Barker Bridge - Federal Grant Fund 3os Parks Capital Fund 310 Civic Facilities Capital Fund 311 Street Capital Improvement Fund 2011- 402 Stormwater Management Fund 403 Aquifer Protection Area 501 Equipment Rental & Replacement Fund 502 Risk Management Fund Total Other Funds Total All Funds 10,750,000 16,200,000 640,000 1,266,000 1,834,300 1,300,000 1,900,000 570,000 389,600 34,849,900 4,902,800 8,000 430,700 700 10,000 700 399,000 617,623 475,400 477,000 9,655,804 100,000 6,000 2,200 1,908,667 502,500 100,000 319,000 19,916,094 $ 54,765,994 26 City of Spokane Valley 2012 General Fund Revenues $34,549,900 State Shared Revenues 5% ,Service Revenues 4% \ .Fines & Forfeitures Sales Tax '" 5% 46% x Miscellaneous 8% I - Debt Service LTGO 03 Z% Property Tax 30% 27 City of Spokane Valley 2012 City Wide Revenues $ 54,765,994 Debt Service Fund Capital Projects Fund Other Misc. Funds 1% 20% 2% Street Fu 9% General Fund 64% :ormwater Management Fund 3% Internal Service Funds 1% 28 City of Spokane Valley 2012 Budget Detail Revenues by Type General Fund Revenues Beginning Fund Balance Property Tax Properly Tax Property Tax- Delinquent Sales Taxes Sales Tax Sales Tax - Cdrnlnal Jus4'ce Sales Tax - Public Safely Gambling Taxes Amusement Games Card Games Interest on Gambling Tax Punch Boards & Pull Tabs Licenses & Parmlls Business Licenses Franchlse Fees State Shared Revenues City Assistance Stale Revenue Criminal Justice Area &4 Cominal Justice Special Programs DUI - Cities False Warm Srvs Llgm Board Exclse Tax Liquor Board Profils MVET Criminal Justce - Population Payment In Lieu of Taxes - DNR Streamline lAidgatien of Sales Tex Work Study Reimbursement Service Revenues Airway Heights Bldg. Plan Rev, Building Permits Code Enforcement Cry Woff Fees 001,000.000.342.28.02 Demelltlon Permits Grading Permits Mechanical Permits Misc. Permits & Fees Planning Fees Plans Check Fees Plumbing Permits Right of Way Permits Fines and Forfeitures Fines & Forfeits - Traffic Other Cominal- Non Traffic Fines Recreation Program Charges Activity Fees (To use a recreational facility) Program Fees (To partldpete In a program) Miscellaneous Inveslment Interest Sales Tax Interest Property Taxinleresl Police Precinct Rent Office of Public Def- Re- Licensing Grant Miscellaneous Revenue & Grants ensfers Transfer -In - #101 (street adndn) Transfer -In - 9105 (him lax•CP advertising) Transfer -In - 9310 (full paveba&) Transfer -In - 9402 (storm admin) Total General Fund Revenue Total General Fund Revenue and Beginning Fund Balance 29 2012 2010 2011 Proposed Actual Budget Budget $ 10,555,192 $ 10,700,000 $ 10,600,000 188,114 175,000 160,000 10,741,308 10,875, 000 10, 760, 000 14,097,300 14,210,000 14, 210,000 1,241,917 1,200, 000 1,200.000 715,926 790,000 790,000 16,055,143 16,200,000 16, 200,000 10,888 2,000 10,000 663,477 518,000 55,000 19,133 10,000 10,000 71,778 70,000 70,000 665,276 600,000 640,000 89,477 90,000 90,000 1,177,299 1,171,000 1,176,000 1,266,776 1,261,000 1,266,000 61,713 10,000 10,000 131,088 130,000 130,000 75,604 74,000 76,600 16,603 29,000 17,000 443,362 410,000 451,400 715,439 641,859 557,600 20,043 19,000 22,500 3,605 3,540 3,500 569,899 372,000 5W.000 5,179 6,266 6,5G0 2,042,635 1,595, 625 1,834,300 21,489 738,695 722,600 722,600 17,034 - 164,643 10 0, 000 145,000 3,204 6,200 6,200 1,221 5,000 5,000 83,475 82,000 92,000 5,691 100,000 5,000 313,019 290,000 290,000 - 250,000 - 47,039 35,000 35,000 00,387 1,472,098 1,600,000 1,300,000 851,026 520,000 e00,000 076,414 960,000 1,000,000 1,828,410 1,800,000 1,900,000 264,701 205,000 200,000 366,244 350,500 370,000 630,945 555,540 670,000 130,185 100.000 14 5, 00 0 20,147 60,000 60,000 63,708 50,000 55,000 60,955 65,000 265,008 200,000 305,000 34,300 25,000 39,600 39,875 - 30,000 929,046 2,000,000 13,388 15,000 15,000 1,016,409 2,040,000 84,600 $ 35.874.204 $ 38.827,12b 5 34,849,900 35� ,$ 38,627,125 $ 34 849,900 29 City of Spokane Valley 2012 Budget DetalI Revenues by Type 30 2012 2040 2011 Proposed Other Fund Revenues Acluals Budget Budget 101 Street Fund Unreserved Fund Balance - - FEMA- 18025 -DR -WA Grant Funds 436 - Insurance Premiums & Recoveries 14,024 - - Investmentlnterest 6,538 12,000 5,000 Motor Fuel (Gas) Tax 1,928,004 1,875,000 1,897,800 Other Miscellaneous Revenues & Grants 138,221 - - Slreet Maintenance & Repair Charges 5,571 Utilities tax 2,986,138 3,000,000 3,000,000 5,078,932 4,887,000 4,902,800 102 Arterial Street Fund Unreserved Fund Balance - - Transfer from: Capital Grarits Fund 7,917 - 7,917 103 Paths & Trails Fund Unreserved Furid Balance - Inlerfurid Transfer -In - #101 (MVFT) - 8,000 Investment Interest 78 - Molor Fuel (Gas) Tax 8,132 - 8,000 8,210 8,000 8,000 105 Hotel[Motel Fund Unreserved Fund Balance - HotellMotel Tax 448,545 480,000 430,000 investment Interest 1,017 1,000 700 449,562 481,000 430,700 120 CenterPlace Operating Reserve Unreserved Fund Balance - - Investment Interest 1,047 3,000 700 1,047 3,000 700 121 Service Level Stabllizatlon Reserve Unreserved Fund Balance - - Investment Interest 16,795 54,000 10,000 16,795 54,000 10,000 122 Winler Weather Reserve Unreserved Fund Balance - lnterfund Transfer Investment Interest 1,431 5,000 700 1,131 5,000 700 123 City Facilities Repair & Replacement Unreserved Fund Balance - Investmenllnterest 3,211 12,+700 2,000 Inlerfund Transfer #001 397,000 407,000 397,000 400,211 419,000 399,000 30 City of Spokane Valley 2012 Budget Detail Revenues by Type 31 2012 2010 2011 Proposed Other Fund Revenues Actuals Budget Budget Other Fund Revenues 204 Debt Service - LTGO 03 Unreserved Fund Balance Facilities District Revenue 421,520 460,000 432,320 Interfund Transfer -In- #301 91,978 110,000 92,652 Interfund Transfer -In- #302 91,978 115,000 92,651 605,477 685,000 617,623 301 Capital Prolects Fund Unreserved Fund Balance - - - Invesiment Interest 3,661 15,000 400 REST 1 - 1 st .25 Percent 487,110 400,000 475,000 Transfer from: Street Capital Projects 135,000 625,771 415,000 475,400 302 Special Capital Prolects Fund Unreserved Fund Balance - - - Investment Interest 4,584 15,000 2,000 REST 2 - 2nd .25 Percent 475,194 400,000 475,000 Transfer from: Street Capital Projects 7,841 487,619 415,000 477,000 303 Street Capital Projects Unreserved Fund Balance - - Developer Contributions 70,860 - - Grant Proceeds 2,266,605 4,738,819 7,755,118 Interfund Transfer-in - #001 929,048 1,600,000 89,000 Interfund Transfer -In - #301 63,837 901,098 363,627 Interfund Transfer -In - #302 275,929 897,390 1,448,059 Interfund Transfer-In - #401 48,630 100,000 - Transfer from Block Grant - 300,000 Transfer from General Fund - 3,654,911 8,437,307 9,655,804 307 Capital Grants Fund Unreserved Fund Balance - - Capital Grant Proceeds 1,686,541 120,000 Interfund TransfeAn - #302 - 30,000 Miscellaneous/Private Development - 55,000 Transfer from Capllal Project (301) 56,918 - Transfer from Stormwater 28,154 Transfers from Special Capital Projects Fund 226,154 - 1,997,767 205,000 31 City of Spokane Valley 2012 Budget Dotal] Revenues by Type Other Fund Revenues 308 Barker Brtdoe Reconstruction - Fed Grant Coordination Revenue Federal Grant Proceeds Interfund Transfer -in - #302 Transfer from Capital Project (301) 309 Parks Capital Protects Unreserved Fund 50ante Investment Interest State Rec & Conservation Grant Rev Transfer from Cap. Prof. (301) Transfer from the General Fund 2012 2010 2011 Proposed Actuals Budget. Budget 83,676 - - 494,897 - - 150,000 669,779 1,248, 352 150,000 2,612 13,000 - 500,000 109,031 - 100,000 100,000 100,000 _ 211,643 613,000 100,000 310 Civic Facllitles Caoltal Protcts Unreserved Fund Balance Investment Interest 311 Street Capital Imarovement 2011+ Unreserved Fund Balance Investment Interest Interfund Transfers -In - #001 (40 % >$26mm= $584,6 Inlerfund Transfers -In - #001 402 Stormwaler Management Fund Unreserved Fund Balance Grant Proceeds Interfund Transfers -In - 9101 (shop facility) Investment Interest Miscellaneous Stormwater Management Fee 403 Aquifer Protection Area Investment Interest Spokane County 501 Equipment Rental & Replacement Fund Unreserved Fund Balance Investment Interest Interfund Transfer -In- #101 (plow replace) 502 Risk Management Fund Unreserved Fund Balance Employment Security Transfers Interfund Transfer - #001 Investment Interest Total all other Funds Revenue General Fund Revenues Total Revenues 18,060 40,000 6,000 18,060 40,000 6,000 - 2,200 584,681 - 500,000 - 1, 084,681 2,200 19,764 - 153,667 - 376,000 - 7,360 22,000 5,000 6,324 - - 1,742,244 1,710,000 1,750,000 1,776,682 2,107,000 1,908,667 - - 2,500 500,000 500,000 500,000 502,500 301 9,000 - - 100,000 301 9,000 100,000 318,000 319,000 319,000 60 - - 318,050 319,000 319,000 16,907,437 20,836,988 19,916,094 35,974,204 36,827,125 34,849,900 52,881,639 57,664,113 54,765,994 32 City of Spokane Valley 2012 Budget Expenditures by Department General Fund Council $ 386,249 City Manager 1,066,465 Public Safety 22,000,000 Operations & Administrative Deputy City Manager 658,884 Finance 1,047,107 Human Resources 230,231 Public Works 901,519 Planning & Community Development Admin 323,743 Planning 994,245 Building 1,260,454 Development Engineering 680,796 Library - Parks & Recreation Administration & Maintenance 1,059,828 Recreation 229,811 Aquatics 442,250 Senior Center 92,960 CenterPlace 1,126,357 General Government 2, 695, 60 0 Total General Fund 35,196,500 Other Funds iol Street Fund 5,431,263 1o3 Paths & Trails Fund - 1o5 HoteVMotel Fund 430,700 204 Debt Service - LTGO 03 617,623 Sol Capital Projects Fund 456,279 302 Special Capital Projects Fund 1,540,710 3o3 Street Capital Projects Fund 9,566,804 3os Parks Capital Projects Fund 170,000 311 Street Capital Improvement 2011+ 1,086,881 402 Stormwater Management Fund 2,153,441 403 Aquifer Protection Area - 5ol Equipment Rental & Replacement - 502 Risk Management Fund 319,000 Total All Funds $ 56,969,201 33 City of Spolcane Valley 2012 General Fund Expenditures $ 35,196,500 Public Safety 63% ' Legislative & Fxecutive J . � 40, Operation & Administrative 5% General Government ._MVP Parks & Recreations Planning & Community Public Works 8% Development 3% 9% 34 City of Spokane Valley 2012 City Wide Expenditures $ 56,969,201 Gen.Gov., Risk Mgmt, Equip 5% Capital Projec 24% Reserves, Tourism 1% Public Safety 39% )erations & Administrative 7% Stormwater Management Fund 4% 35 5% Development 6% City of Spokane Valley 2012 Budget General Fund Expenditures by Department by Type 36 Wages & Capital Benefits Supplies Services Intergovemmental Interfund Expenditures Total General Fund Legislative Branch $ 174,867 $ 6,250 $ 205,132 $ - $ - $ - $ 386,249 Legislative & Executive 906,951 7,720 151,794 - - - 1,066,465 Public Safety - - - 21,920,000 80,000 - 22,000,000 Operations & Administrative Deputy City Manager 600,149 2,850 55,885 - - - 658,884 Finance 1,011,932 3,500 31,675 - - - 1,047,107 Human Resources 189,459 1,847 38,925 - - - 230,231 Public Works 754,769 36,000 103,750 - - 7,000 901,519 Planning & Community Development Admin 292,643 4,100 12,000 15,000 - - 323,743 Planning 822,895 10,250 86,100 75,000 - - 994,245 Building 1,066,404 35,300 85,350 65,000 8,400 - 1,260,454 Development Engineering 578,346 7,800 49,650 45,000 - - 680,796 Library - - - - - - - Parks & Recreation Parks Administration 202,978 61,600 781,050 11,000 3,200 - 1,059,828 Recreation 149,911 9,250 64,650 - 6,000 - 229,811 Aquatics - 3,000 439,250 - - - 442,250 Senior Center 77,320 5,240 10,400 - - - 92,960 CenterPlace 381,403 78,876 342,078 - 324,000 - 1,126,357 General Government - 33,500 564,000 1,022,500 1,075,600 - 2,695,600 Total General Fund $ 7,210,028 $ 307,083 S 3,021,689 $ 23,153,500 $ 1,497,200 $ 7,000 $ 35,196,500 36 Fund: 001 General Fund Spokane Valley Dept: 011 Legislative Branch 2012 Budget 011 - Council This department accounts for the cost of providing effective elected representation of the citizenry In the governing body. The Council makes policy decisions for the City and Is accountable to Spokane Valley citizens by making decisions regarding how resources are allocated, the appropriate levels of service, and establishing goals and policies for the organization. Accomplishments for 2011 . Continue monitoring significant wastewater Issues, Including governance of wastewater facilities, enhanced citizen awareness of options for the future and pursuit of the most efficient and economical use of allowed wastewater discharges. This goal wIll be complete If Spokane County Is Issued their Wastewater permit by the end of the year. e Revaluate regulations specified in the Sprague / Appleway Revitalization Plan as adopted and amended by the City Council. The Sprague and Appleway Corridors Subarea Plan was removed from the Spokane Valley Comprehensive Plan. 9- Develop a Shoreline Master Program to provide appropriate regulatory protection for waters of statewide significance as required by state statute. Shorellne Master Program, Shoreline Inventory and the Goals and Pollcles have been drafted and processed through the publichearing process. Y Pursue a iecilslative capital budget request for state funding for the acquisition of parkland adjacent to Park Street Pool No state funds were available for this project; however, HB1922 was passed requiring certain vehicles to stop at a port of entry upon entering the slate and Spokane Valley Partners received 5100,000 In capital funds to Improve its facility, e Develop and Implement a multl•yearwlnter roads maintenance plan Including availability, costs and effects of private sector vendors performing winter road maintenance for the City The winter plan has been Implemented. Equipment and maintenance facility have been purchased. We will continue to monitor and make recommended changes. e Explore a range of options for a City Hall Discussed option of constructing a city hall at or near CenterPlace. 37 Fund: 001 General Fund Spokane Valley Dept: 011 Legislative Branch 2012 Budget 011 - Council Goals for 2012 o Continue monitoring wastewater issues. Including governance of wastewater facilities, and pursuit of the most efficient and economical methods to ensure the continuation of wastewater discharge licenses. • Solid Waste to Include Identifvina the Issue and research alternatives of Joining the consortium or handling It ourselves and examining the consequences of each alternative. • Review and Evaluate development regulations and compare with surrounding cities. • Develop a Shoreline Master Program to provide appropriate regulatory protection for waters of statewide significance as required by state statute, • Pursue a legislative capital budget request - to be Identified s Create an Economic Development Plan Including options for a city hall. Budget Summary Personnel - FTE Equivalents Mayor Council Total FTEs Budget Detail Salaries, Wages, & Benefits Supplies Services & Charges Total Legislative Branch 2012 2010 2011 Proposed Actual Budget Budget 1.0 1.0 1.0 6_0 6_0 6_0 7.0 7.0 7.0 $ 138,277 $ 143,718 $ 174,867 7,308 7,000 6,250 170,958 173,580 205,132 $ 316,543 $ 324,298 $ 386,249 38 Fund: 001 General Fund Spokane Valley Dept: 013 Executive & Legislative Support 2012 Budget 013 -City Manager This department Is accountable to the City Council for the operallonal results of the organization, effective support of elected officials In achieving their goals; fulfillment of the statutory requirements of the City Manager, Implementation of City Council policies, and provision of a communication linkage between citizens, the City Council, City departments, and other government agencies. Accomplishments for 2011 s Continue monitoring stgniflcant wastewater Issues, Including governance of wastewater facilities, enhanced citizen awareness of options for the future and pursuit of the most efficient and economical use of allowed wastewater discharges licenses. This goal will be complete If Spokane County Is Issued their Wastewater permit by the end of the year. + Revaluate regulations specified In the SpraguelAppleway Revitalization Plan as adopted and amended by the City Council, Advised the Council and staff on re- evaluating the regulations specified In the Sprague/ Appleway Revitalizalfon Plan, Including the means to legally repeal the en8re subarea plan. The Sprague and Appleway Corridors Subarea Plan was removed from the Spokane Valley Comprehensive Plan. + Develop a Shoreline Master Program to provide appropriate regulatory protection for waters of statewide significance as required by state statute. Advised the Council and staff on Identitying appropriate regulatory framework for regulations under the Washington State Shoreline ManagemenlAct, Including scope of permissible Citydisaelion. Shoreline Master Program, Shoreline Inventory and the Goals and Policies have been drafted and processed through the public hearing process. + pursue a legislative capital budoet_reouesl slate funding for the acquisition of parkland adjacent to Park Street Pool No slake funds were available for this project; however, HB1822 was passed requiring certain vehicles to stop at a port of entry upon entering the state and Spokane Valley Partners recelved $100,000 In capital funds to Improve Its faclilly. + Develop and lmptement a multl-vear winter roads maintenance plan Including availability, costs and effects of private sector vendors performing winter road maintenance for the City The vUer plan has been Implemented. Equipment and malnienance facility have been purchased. We will continue to monitor and make recommended changes. e Explore a range of options fora City Hall Discussed option of constructing a city hall al or near CenlerRace, 39 =und: 001 General Fund Spokane Valle: )epl: 013 Executive & L,egtslative Support 2012 Budge 013 - Clty Manager Goals for 2912 • Continue monitoring wastewater Issues, Including governance of wastewater facilities, and pursult of the most efficient and economical methods to ensure the continuation of wastewater discharge licenses. • Solld Waste to Include IdentifOrin the Issue and research alternatives of lolnlna the consortlum or handllnu It ourselves and examtning the consequences of each alternative, • Review and Evaluate development regulations and compare with surrounding cities. • Develoa a Shoreline Master Program to provide appropriate regulatory protection for waters of statewide significance as required by state statute, • Pursue a legislative capital budget request - to be Identified • Create an Economlc Development Plan Including options for a city hail. Budget Summary 40 2012 2010 2011 Proposed Actual Budget Budget Personnel - FTE Equivalents Clty Manager 1.0 1.0 1.0 City Attorney 1.0 1.0 1.0 City Clerk 1.0 1.0 1.0 Deputy CltyAllomey 1.0 1.0 1,0 Deputy City Clerk 1.0 1,0 1.0 Administrative Assistant - Legal 1.0 1.0 1,0 Administrative Assistant (CC) 1.0 1,0 1.0 Adminlstrattve Assistant (CM) 1_0 1_0 11 ^ 0 Total FTEs 8.0 810 8.0 Interns 3.0 315 4.0 Budget Detail M Salaries, Wages, & Benefits $ 1,126,988 $ 900,371 $ 906,951 Supplies 4,350 17,400 7,720 Services & Charges 135,072 138,135 151,794 Total Executive & Legislallve Support $ 1,266,411 $ 1,066 908 $ 1,066,465 40 Fund: 001 General Fund City of Spokane Valley Dept: 096 Public Safety 2012 Budget 016 - Public Safety The Public Safety department budget provides funds for the protection of persons and property in the city. The City contracts with Spokane County for law enforcement, district court, prosecutor services, public defender services, probation services, jail and animal control services. See following page for detail information on each budgeted section. Judicial System - The Spokane County District Court is contracted to provide municipal court services. The contract provides for the services of judge and court commissioner with related support staff. Budgeted amount also includes jury management fees. Budgeted contract amount: $ 2,212,698 Law Enforcement - The Spokane County Sheriff's Office is responsible for maintaining law and order and providing police services to the community under the direction of the Police Chief. The office provides for the preservation of life, protection of property, and reduction of crime. Budgeted contract amount: $ 16,730,138 Jail System - Spokane County provides jail and probation services for persons sentenced by any City of Spokane Valley Municipal Court Judge for violating laws of the city or state. Budgeted contract amount: $ 1,333,131 Animal Control - Spokane County will provide animal control services to include licensing, care and treatment of lost or stray animals, and response to potentially dangerous animal confrontations. Budgeted contract amount: $ 315,516 Fines & Forfeitures State Remittance Budgeted contract amount: $ 1,057,363 Communications Budgeted contract amount: $ 271,154 lnterfund Transfers Budgeted contract amount: $ 80,000 Total $ 22,000,000 41 City of Spokane Valley 2012 Budget 016 - Public Safety Jail System: Jail Contract 492,620 437,661 1,333,131 Jail - Geiger Corrections Center 127,520 - - Work Release (Geiger) 471,530 400,000 Subtotal Jail System: 1,091,670 837,661 1,333,131 Other: Capital Outlays /Communications 243,670 273,004 2012 Flnes & Forfeitures State Remittance 2010 2011 Proposed Animal Control Contract Actual Budget Budget Judicial System: 1,707 District Court Contract 814,284 819,345 1,071,588 Jury Management Contract - - - Intergovernmental Payments 30,855 - - Public Defender Contract 485,456 510,476 582,643 Prosecutor Contract 396,151 400,342 430,074 Pretrial Services Contract 83,137 96,111 128,393 Prosecutor - Funded by JAG Grant 12,403 - - Subtotal Judicial System 1,822,285 1,826,274 2,212,698 Law Enforcement System: 6,677 - Sheriff Contract 16,296,352 16,797,534 16,422,754 Emergency Management Contract 81,116 90,233 84,970 Wages & Benefits 2,618 - 4,887 Operating Supplies 1,696 2,425 2,449 Repair & Maintenance. Supplies 1,713 2,425 2,449 Gas, OII, & Tires 945 Small Tools & Minor Equipment 493 970 980 ElecldcitylGas 23,866 33,213 33,545 Water 2,080 2,491 2,516 Sewer 754 830 839 Waste Disposal 3,423 2,906 2,935 Copier Maintenance - 519 - Law Enf. Bldg Maintenance Contract 52,730 77,012 73,419 Contingency 970,000 53,395 Crywolf Charges & Fees 36,616 - 45,000 Sterling Bank Fees 4,316 Crywolf Refunds 1,360 Subtotal Law Enforcement System: 16,510,081 17,980,558 16,730,138 Jail System: Jail Contract 492,620 437,661 1,333,131 Jail - Geiger Corrections Center 127,520 - - Work Release (Geiger) 471,530 400,000 Subtotal Jail System: 1,091,670 837,661 1,333,131 Other: Capital Outlays /Communications 243,670 273,004 271,154 Flnes & Forfeitures State Remittance 974,099 873,000 1,057,363 Animal Control Contract 314,255 311,783 315,616 Non - Capital Equipment for JAG Grant 1,707 Non- Capital Equip for ARRA JAG Grant 1,946 - TravellMileage 212 - - Building Replacement Costs 80,000 77,600 80,000 Nighttime Seatbelt Patrol Overtime 3,196 Hwy 27 Traffic Safety Overtime 4,799 - X -52 DUI Overtime 7,891 Traffic Safety Emergency 5,565 - Child Car Seat Overtime 3,587 Slow Down or Pay Up 6,677 - Subtotal Other: 1,647,604 1,535,387 1,724,033 Total Public Safety 21,071,640 22,179,880 22,000,000 42 City of Spokane Valley 2012 Budgeted Contract Expenditures 18,000,000 16,000,000 14, 000, 000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 43 District Court Public Defender Prosecutor Sheriff Contract Emergency Law Enf. Bldg Jail Contract Animal Control Contract Contract Contract Management Maintenance Contract Contract Contract Funs General Fund Spokane Valley Dept Operations & Administrative Services 2012 Budget 018 - Operations & Administrative Services The Operations & Administrative Services Department is composed of three divisions, the Deputy City Manager Division, the Finance Division, and the Human Resources Division. As of 2007, the Legal Division costs will be included In the Executive and Legislative Support Division. 013 - Deputy City Manager Division The Deputy City Manager (DCM) supervises the Operations & Administrative Services Department, assists the City Manager In organizing and directing the other operations of the City and assumes the duties of the City Manager In his/her absence. Accomplishments for 2011 • Draft and implement a Strategic Communications flan • Drafted - begin plan In 2012 A Provide media training for authorized spokespersons • Carryover to 2012 Goals e Explore opportunities for economic development • See Legislative and Executive / Legislative accomplishments • Involve all departments in implementation of a citywide comprehensive customer service request and communications plan • Customer service request system completed • Communications Plan will be fully Implemented upon approval o Help complete contract and purchasing procedures • A draft has been completed and is under review. o Propose service contract amendments to ease administration and allow control of costs • Accomplished. District court and precinct maintenance contracts to be revised to simplify administration and provide equitable cost distribution e Conduct biannual community survey • Survey completed. Results were available In early October. 44 Funi General Fund Spokane Valley Dept Operations & Administrative Services 2012 Budget 013- Deputy City Manager Division cont. Goals for 2012 • Provide media training for authorized spokespersons. • Involve all departments in updating and implementing Strategic Communications Plan. • Implement an interactive relationship with prosecution services allowing for comprehensive case management. • Add low cost alternatives to incarceration as options to meet the criminal justice goals of the City. • Begin planning ten year anniversary celebration for the year of 2013 toward promoting city identity for economic development, tourism, and to build community. Budget Summary 2012 2010 2091 Proposed Actual Budget Budget Personnel - FTE Equivalents Deputy City Manager 1.0 1.0 1.0 Senior Administrative Analyst 1.0 1.0 1.0 Public Information Officer 1.0 1.0 1.0 Administrative Analyst 1.0 1.0 1.0 Administrative Assistant 2.0 1.0 1.0 Office Assistant 1 1.0 1.0 1.0 Office Assistant 11 1.0 1.0 1.0 Total FTEs 8.0 7.0 7.0 Intern 1.0 1.0 1.0 Budd Salaries, Wages, & Benefits $ 415,269 $ 507,410 $ 600,149 Supplies 1,846 2,800 2,850 Services & Charges 27,669 49,730 55,885 Total Deputy City Manager Division $ 444,784 $ 559,940 $ 658,884 45 Fund: 001 General Fund Spokane Valley Dept: 018 Operations & Administrative Services 2012 Budget 014 - Finance Division The Finance Division provides financial management services for all City departments. Programs Include accounting and reporting, payroll, accounts payable, purchasing, budgeting and financial planning, treasury, information technology and investments. The division is also responsible for generating and analyzing data related to the City's operations. The department prepares monthly, quarterly, and annual financial reports and budgets to ensure compliance with state laws. Accomplishments for 2011 • Implemented State Auditor recommendations. • Improved financial statement process and accuracy • Worked with the Community Development Department to search for and ultimately select the Paladin SmartGDv permit tracking software. Began the conversion to the new software In late summer. • Replaced 63 personal computers that reached the end of their life cycle. • Upgraded SQL servers and domain controllers to 2008. a Rolled out WIN at City buildings. • Began broadcasting and web streaming of City Council meetings, Goals for 2012 • Consider 2010 audit recommendations • Work towards continued Improvement and accuracy In the financial statement preparation process. • Complete the installation of the Paladin SmartGov permit tracking software and work with the Community Development Department to monitor actual results against City expectations. e Work with the City Manager and Community Development to move the Permit Center Into the main City Hall building and relocate Finance to another location in the building. Assist In negotiations for a revised building lease that is a consequence of the departmental relocations. • Evaluate existing City purchasing system and consider implementing a revision to procurement including the use of purchase requisitions and purchase orders. o Develop a system to audit sales tax receipts and ensure that sales taxes collected by businesses located in Spokane Valley are actually credited to the City as opposed to other municipalities. • Replace 30 personal computers that will reach the end of their life cycle. • Replace 3 servers that will reach the end of their life cycle. • Rollout Microsoft Office 2010. 46 Fund: 001 General Fund Spokane Valley Dept; ale Clperatlons & Administrative Services 2012 Budget 014 - Finance Division cont. 47 2012 2010 2011 Proposed Actual Budget Budget Personnel - FTE Equivalents Finance & Admin Services Director 1.0 1.0 1.0 Accounting Manager 1.0 1.0 1.0 AccountanVBudget Analyst 3.0 4.0 4.0 Accounting Technician 2.0 2.0 2.0 IT Specialist 2.0 2.0 2.0 GISIDalabase Administrator 1.0 1.0 1.0 Total FTEs 10.0 11.0 11.0 Intern 1.0 1.0 0.0 Budget Detail Salaries, Wages, & Benefits $ 840,309 $ 944,992 $ 1,011,932 Supplies 4,228 6,700 3,500 Services & Charges 107,467 62,650 31,675 Total Finance Division $ 952,004 _L1_ $ 1,047,107 47 Fund: 001 General Fund Spokane Valley Dept: 018 Operations & Administrative Services 2012 Budget 016 a Human Resources Division Human Resources (HR) is administered through the Deputy City Manager (DCM). The HR operation provides services in compensation, benefits, training and organizational development, staffing, employee relations, and communications. Accomplishments for 2011 • Created, tested and implemented the City's On -line Employment Application System • Met the AWC requirements to achieve the WellCity Award • Conducted and/or assisted in recruitment and selection to fill executive vacancies • Researched, reviewed and inplemented a new employee performance management system • Assist in the support of the implementation of on -line employee services Goals for 2012 e Explore AWC. Retro Program for possible reductions in workman's compensation rates ® Negotiate on behalf of the City to reach a successor labor contract agreement for 2013. e Review and revise City Website to increase service and functionality e Provide employee training in the areas of harrassment prevention and safe - driving. Budget Summary Budget Detail Salaries, Wages, & Benefits Supplies Services & Charges Total Human Resources Division $ 177,182 $ 182,500 $ 189,459 2012 1,967 2010 2011 Proposed 38,925 Actual Budget Budget Personnel - FTE Equivalents Human Resource Manager 1.0 1.0 1.0 Human Resources Technician 1.0 1.0 1.0 Total FTEs 2.0 2.0 2.0 Budget Detail Salaries, Wages, & Benefits Supplies Services & Charges Total Human Resources Division $ 177,182 $ 182,500 $ 189,459 1,052 1,967 1,847 16,208 52,179 38,925 $ 194,442 $ 236,646 $ 230,231 48 Fund: 001 General Fund Spokane Valley Dept; 052 Public Works 2012 Budget 032 - Public Works The Public Works Department oversees the City's transportation system, which Includes construction and maintenance of streets and stormwater systems, operations and maintenance of traffic signs and signals and transportation planning. Accomplishments for 2011 • Designed and constructed funded capital projects. • Developed the 2012 -2017 Six Year Transportation Improvement Plan, • Submitted grants for various capital projects Goals for 2012 • Implement approved capital projects. • Provide planning for development of update Transportation Improvement Plan. • Prepare and submit grant applications for caplW projects. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Personnel - FTB Equivalents $ 610,394 $ 705,554 $ 754,769 Public Works Director 1.0 1.0 1.0 Administrative Assistant 2.0 2.0 2.0 Senior Engineer (CIP) 1.0 1.0 1.0 Senior Engineer 2.0 2.0 2.0 Assistant Engineer (CIP) 1.0 1.0 1.0 Limited Term Construction inspector - Bridge 0.0 1.0 1.0 Maint. /Construction Inspector (ROW) 1,0 0.0 0.0 Engineering Technician 1 1.0 1A 1.0 Engineering Technician II 2_0 2_0 2 Total FTEs 11.0 11.0 11.0 Budget Detail Salaries, Wages, & Benefits $ 610,394 $ 705,554 $ 754,769 Supplies 13,733 52,108 36,000 Services & Charges 73,483 134,955 103,750 Capital Outlay 6,346 7,000 Total Public Works $ 703,956 S 892,617 $ 901,519 49 Fund; 001 General Fund Spokane Valley Dept; 050 Community Development -Administrative 2012 Budget Administrative Division The Administrative Division provides overall management and oversight of the Community Development Department including the permitting operation, long -range planning, development engineering, and code compliance and provides staff support through administration of the department's budget, provides administrative support and department training. Accomplishments for 2011 s Continued to provide department wide training to facilitate customer service, teamwork and efficiency o Provided staff support to the Planning Commission. s Provided training to support staff to cover the Planning Commission. * Co -filed Planning and Development Engineering files o Received Certified Floodplain Manager status s Began implementation of the roadmap for enhanced permitting Goals for 2012 e Implement customer service improvements for the department s Assist with new permitting software transition • Improve department website pages. o Continue work on permit process and customer service improvement plan including consolidation of Permit Center Into City Hall, e Implement a document control system for documents and forms Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Personnel - FTE Equivalents Community Development Director 1.0 1.0 1.0 Administrative Assistant 1.0 1.0 1.0 Office Assistant 1 1.0 0.5 1.0 Total FTEs 3.0 2.5 3.0 Budget Detail Salaries, Wages, & Benefits $ 278,014 $ 279,534 $ 292,643 Supplies 2,510 4,256 4,100 Services & Charges 3,711 22,259 12,000 Intergovernmental Payments 27,366 15,000 15,000 Total Building Division $ 311,601 $ 321,049 $ 323,743 60 Fund: 001 General Fund Spokane Valley Dept: 056 Community Development - Planning Division 2012 Budget Community Development Planninq Division The Planning Division Is responsible for providing professional policy guidance on land use Issues to the City Council and Planning Commission. Planning staff participate at a regional level on issues such as annexations, growth targets, water quality, etc. It is also responsible for processing land use permits, reviewing environmentally sensitive areas, administering the State E=nvironmental Protection Act and reviewing home occupation licenses. Accomplishments for 2011 • Completed the Shoreline Master Program Inventory and Goals and Policies. • Completed the Bike and Pedestrian Plan. • Worked on revisions to the Sprague /Appleway Subarea Plan as directed by Council. • Through the 2011 Comprehensive Plan Amendment Process, eliminated the Sprague Appleway Plan and processed the St John Vianney Comprehensive Map change request. • Continued to work with the region on UGA update process with hopeful adoption by end of 2011. • Began Initial work on Economic Development Program. • Completed code amendments for chicken keeping and adult retail uses • Provided training to the Planning Commission on Roberts Rules of Order, permit processing. • Assisted with the ADA Inventory and Plan. • Implementation of the Permit Tracking Software. • Staff attended customer service training and other in -house training to make processes consistent. • Obtained a $125,000 grant to assist with the development of the Shoreline Master Program. • Started parking inventory for multi - tenant buildings in commercial corridors to facilitate tenant Improvements. Goals for 2012 • Complete the Shoreline Master Program • Continue to work on Economic Development issues for the City • Complete the 2012 Comprehensive Plan update with a focus on the economic development information. • Continue to work on customer service and improvements to the permit process, including consolidation of the Permit Center Into City Hall. • Complete parking inventory project. • 2012 Annual Comprehensive Plan amendments 61 ( Fund: 004 General Fund Spokane Valley Dept: 056 Community Development - Planning Division 2012 Budget Community Development Services - Planning Division Budget Summary WA 2012 2010 2011 Proposed Actual Budget Budget Personnel - FTE Equivalents Senior Planner 2.0 2.0 2.0 Planning Manager 1,0 1.0 1.0 Associate Planner 2.0 2.0 2.0 Assistant Planner 3.0 3.0 2.5 Planning Technician 1_0 1_0 11 . Total FTEs 9.0 9.0 8.5 Budget Detail Salaries, Wages, & Benefits $ 720,832 $ 796,685 $ 822,895 Suppiies 6,764 10,588 10,250 Services & Charges 81,415 141,100 86,100 Intergovernmental Services 54,675 75,000 75,000 Total Planning Division $ 863,685 $ 1,023,373 $ 994,245 WA - und: 001 General Fund Spokane Valley ]ept: 055 Community Development- Dev. Engineering 2012 Sudgel Community Development Engineering Division Development Engineering provides the review and inspection for stormwater, access management and other public works improvements In development applications and provide policy recommendations for public works issues. Accomplishments for 2011 • Completed Hydrology Study for the Forker Draw Floodplain Study • Completed the Sprague /Appleway Business Directional Sign Update • Updated Floodplain and Grading permit Application Forms . Obtained National Floodplain Management Certification • Initiated and Completed the Hanson Industrial Development Agreement • Assisted with the Bike and Pedestrian Plan • Assisted with the ADA Inventory and Plan Goals for 2012 • Update Standard Plans of Street Standards . Continue work on permit process and customer service improvement plan including consolidation of Permit Center into City Hall. • Complete Mapping for the Forker Draw ftoodplain restudy. . Update Development Engineering's Webpage. Budget Summary 53 2012 2010 2011 Proposed Actual Budget Budget Personnel - FTE Ecuivalents Senior Engineer 1.0 1.0 1.0 Engineer 3.0 1.5 1.5 Assistant Engineer 2,0 1.0 0.0 Engineering Technician 2.0 2.5 1.5 Construction Inspector 0.0 1.0 1.0 Office Assistant l 3.0 1.0 1.0 Total FTEs 11.0 8.00 6.00 Budget Detail Salaries, Wages, & Benefits $ 485,976 $ 544,990 $ 578,346 Supplies 8,095 8,304 7,800 Services & Charges 40,919 71,276 49,650 Intergovernmental Payments 66,479 45,000 45,000 Total Building Division 601,470 $ 669,570 $ 680,796 53 Fund: 001 General Fund 9pokaneValley Dept: 057 Community Development - Building Division 2012 Budget Community Development Building Division The Building Division Implements the Washington State Building Code, It Is responsible for ensuring that buildings and structures comply with adopted building codes through technical plan review and Inspection services. The Permit Center receives appllcatlons and coordinates the review and processing of permits. Code compliance staff enforce zoning and building regulations on a complaint- driven basis. ROW inspection program provides inspection services to assure the compliance with the RPCP and the durability and safety of work done In the public ROW. Accomplishments for 2091 • Evaluated Express permitting process resulting in a slightly expanded program and updated Information forms, • Completed final legal steps on one abatement. Abatement action pending • Partnered with Spokane County on procurement process for new permit Ira ckinglworknow system. System design and implementation anticipated to be complete by December 2011 • Partnered and coordinated with local builders, Spokane and Spokane County on the Implementation of the 2009 Washington State Energy Code. • Completed, compiled and evaluated responses to ADA survey, Continuing work on report and transition plan. Expect to complete project by end of the year. • Participated in and completed initial work on City web -site update. Continuing work on fact checking Community Development website pages. • Finalized long -term Interlocal agreement to provide building plan review service to Airway Heights. Goals for 2012 • Continue work on permit process and customer service Improvement plan including consolidation of Permit Center Into City Hall. • Complete code compliance procedure manual update with legal office. • Monitor and prepare updates for the ADA transition plan. • Maintain partnering efforts with Spokane and Spokane County. • Develop web- access for permit system with IT staff. 54 Fund: 001 General Fund pept: 058 Community Development - Building Division 5pokanevalley 2012 Budget Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Personnel - FTE Equivalents Building Official 1.0 1.0 1.0 Building Inspector Il 3.0 4.0 3.0 Code Enforcement Offioer BP 2.0 2.0 2.0 Construction Inspector 2.0 1.0 0.0 Senior Permit Specialist 1,0 1,0 1.0 Permit Specialist 3.0 2.0 2.0 Senior Plans Exam +ner 1.0 1.0 1.0 Plans Examiner 0.0 0.75 0,75 Malnt/Const Inspector (ROW) 2,0 1.0 1.0 Office Assistant 11 0.0 1.0 1.0 Total FTEs 15.0 14.75 12.75 Budget Detail Salaries, Wages, & Benefits $ 968,755 999,983 $ 1,066,404 Supplies 26,107 40,479 35,300 Services & Charges 76,417 101,441 85,350 Intergovernmental Payments 47,890 65,000 65,000 Division 140 Bike & Pad MP- EECBG 50,766 - - Interfund Charges - 8,400 8,400 Total Building Division S 1,169,935 S 1,215,303 $ 1,260,454 55 Fund: 0 General Fund Spokane Valley ]opt: 07 Parks & Recreation 2092 Budgei 076 - Parks & Recreation The Parks and Recreation Department Is composed of five divisions, the Administration and Park Maintenance Division, Recreation, Aquatics, Senior Center, and the CenterPlace Division. The overall goal of the department is to provide quality recreation programs and acquisition, renovation, development, operation, and maintenance of parks and recreation facilities. 000 - Parks Administration & Maintenance Division The Administration Division provides direction and leadership for the Parks and Recreation Department in Implementing the goals and objectives of the City Council and facilitates the general upkeep of parks and public areas of the City. Accomplishments for 2011 • Completed construction of Greenacres Park. • Constructed new picnic shelter at Terrace View Park. • Renovated turf & irrigation at south end of Mirabeau Point Park campus. • Intend to finalize Centennial Trail maintenance agreement. • Continued discussions on development of dog park. Goals for 2012 • Replace play equipment at Terrace View Park. • Bring new Greenacres Park online. • Begin development of a dog park. Budget Summary 2092 2010 2019 Proposed Actual Budget Budget Personnel - FTE Equivalents Parks & Recreation Director 1.0 1.0 1.0 Administrative Assistant 1.0 1.0 1.0 Total FTEs 2.0 2.0 2.0 Budget Detail Salaries, Wages, & Benefits $ 192,316 $ 199,420 $ 202,978 Supplies 46,621 59,100 61,600 Services & Charges 647,942 677,250 781,050 Intergovernmental Services 10,379 10,000 11,000 Interfund Charges - 3,200 3,200 Total Parks Administration $ 897,258 $ 948,970 $ 1,059,828 66 Fund: 001 General Fund Spokane Valley Dept: 076 Parks & Recreation 2012 Budget 301 - Recreation Division The Recreation Division coordinates and facilitates the delivery of recreation programs and services throughout the City and the City's park system. Accomplishments for 2011 Continued to provide Recreation Programs for a variety of ages. . Offered an Outdoor Summer Dodge Batl League vAth Spokane County and The City of Spokane. e Hosted Environmental Special Event & Tree Planting Event "Discovery Spring" at Discovery Playground. e Continued to partner with the City of Liberty Lake to jointly offer and advertise Recreation[] Programs. o Started to offer very successful "Mommy and Me" music program for preschool aged children❑ and their parents. In Partnership with the Valley YMCA, hosted a Zumbathon event brining over 300 people Into CenterPlace. In Partnership with the Spokane Valley Rotary held the Breakfast with Santa Event at o CenterPlace bringing in over 600 people to the facility. Goals for 2012 6 Continue to partner and jointly offer programs with Liberty Lake, Spokane County and the City of Spokane Create wellness and health service provider partnerships Wthin the Community. o Solicit sponsorships for the summer outdoor movies Budget Summary Personnel - FTE Equivalents Recreation Coordinator Budget Detail Salaries, Wages, & Benefits Supplies Services & Charges Interfund Charges Total Recreation Division 2012 2010 2011 Proposed Actual Budget Budget 1.0 1.0 1.0 $ 130,323 $ 145,365 $ 149,911 4,051 10,943 9,250 47,595 82,720 64,650 6,654 7,600 6,000 $ 188,623 $ 246,628 $ 229,811 57 =und; 001 General Fund Spokane Valle )ept; 076 Parks & Recreation 2012 Budge 302 • Aquatics Division The City of Spokane Valley owns three pools: Park Road Pool, Terrace View Pool, and Valley Mission Pool. Services include open swim, swim lessons, swim team and facility rentals. In addition, the City leases a portion of Valley Mission Park to Splashdown Inc. for a water park. The City currently is contracting with the YMCA for all aquatic activities within the City. The YMCA provides the lifeguards and maintains the pools during the season. Accomplishments for 2011 • Worked with the "Make a Splash" campaign and Spokane Valley Partners to Increase scholarship funding. • A rental package for swimming pools was developed. Goals for 2012 . Maintain full summer swimming program. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Budget Detall Supplies $ 945 $ 3,000 $ 3,000 Services & Charges 419,789 426,250 439,250 Intergovernmental Services - - - $ 420,734 $ 429,250 $ 442,250 Total Aquatics Division 58 'und: 001 General Fund Spokane Valley ]apt: 076 Parks & Recreation 2012 Budget 304 - Senior Contgr Division The City of Spokane Valley Parks and Recreation Department assumed operational control of the Valley Senior Center in 2003. Accomplishments for 2011 • Researched and organized Information to complete a notebook at the Reception Desk for volunteers vdth numerous agencies and contact Information that seniors request. Along with the notebook, on hand is The Senior Directory Resource Guide to Spokane and the Inland Northwest. • Hosted 3rd Annual Resource Fair /Senior Empowerment Exposition. There were 39 vendors and ❑ approximately 250 attendees • Newfor 2011: Hospice Bereavement Group, Chair Massage, Mandela Art, SHIBA with Aging ❑ and Long Term Care of Eastern Washington assisting people with the best Medicare choice for0 their individual needs. • Continued to work with the Board of Directors regarding their training and educational opportunities. • Provided training for front desk volunteers, • Advertised and offered activities and trips through other senlor centers Goals for 2012 e Assist the Board of Directors to be In compliance with the Washington State Department of Revenue regarding their non -profit status. . Continue to utilize the Wellness Center and offer more services. . Continue to work v4th the Retirement Communities to Involve their residents In activities. 6 Continue outreach and Involvement with the Washington State Association of Senior Centers. Budget Summan+ Personnel - FTE Eoulvalents Senior Center Specialist Total FTEs Intern Budget Detail Salaries, Wages, & Benefits Supplies Services & Charges Capital Outlay Total Senior Center Dlvislon 2012 2010 2011 Proposed Actual Budget Budget 1 0 9_0 9_0 1.0 1.0 1.0 1.0 1.0 1.0 $ 89,848 $ 74,953 $ 77,320 958 6,100 5,240 2,737 8,900 10,400 700 S 73,543 $ 89,653 $ 92,98D 59 Fund: 001 General Fund Spokane Valley Dept; 076 Parks & Recreation 2012 Budget 305 - CenterPlace Division Construction of Mlrabeau Point CenterPlace began In late 2003, and was completed mid -year 2005. The project represents the culmination of eight years of planning and fundraising by Mirabeau Point Inc. and the joint Involvement of the City and Spokane County. The approximately 54,000 square foot facility houses the City of Spokane Valley Senior Center, a great room (banquet facility), numerous meeting rooms, multi - purpose rooms, and a high tech lecture hall. The facility combines with Mirabeau Meadows Parks and Mlrabeau Springs to form a regional focal point for Northeast Washington and Northern Idaho. Accomplishments for 2011 • Developed a list of meeting planners to promote CenterPlace through target marketing, • Utilized CenterPlace marketing materials to promote tourism to Spokane Valley.❑ • Enclosed patio area with a fence to add value to the great room rental.❑ • Encouraged diversity In our facility rentals by evaluating our forms and brochures for ❑ language barriers. Goal for 2012 Create an updated marketing plan for the next five years. This marketing plan will help ❑ create name recognition for CenterPlace and develop more corporate reservations, • Implement changes to our forms and brochures that would decrease language barriers and ❑ encourage diversity. • Continue to work with other agencies to promote tourism to Spokane Valley.❑ Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Personnel - FTE Equivalents Customer Relations /Facilities Coordinator 1.0 1.0 1.0 Administrative Assistant 2.0 2.0 2.0 Custodian 0.0 2,0 0.0 Maintenance Worker 2.0 2.0 2.0 Total FTEs 5.0 7,0 5.0 Budget Detail Salaries, Wages, & Benefits Supplies Services R Charges Interfund Charges Total CenterPlace Division $ 343,598 $ 370,955 $ 381,403 70,411 70,952 78,876 351,360 336,877 342,078 334,332 354,000 324,000 $ 1,099,701 $ 1,132,784 $ 1,126,357 60 Fund: 041 General Fund Spokane Valle) Dept: oso General Government 2012 Budget 090 - General Government The General Government Department comprises activities that encompass services to multiple departments. Included in this department are the costs of City Hall and related utilities, management information services, insurance costs, miscellaneous city Intergovernmental costs and capital equipment costs that benefit more than one department, and outside agency funding. Outside agencies provide needed public services on behalf of the City. The outside agencies must provide an annual report of how the money was spent. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Budget Detall General Citywide Casts Accounting & Audit Services $ 67,061 S 95,000 S 90,000 Advertising 212 Merchant Charges (Bankcard Fees) 18,273 25,000 25,000 Cooler 18,502 20,000 20,000 Economic Development - Site Selector 9,973 15,000 15,000 Election Costs - 30,000 80,000 Employee Recognition Safety & Bicycle Safety 2,192 8,000 10,000 EECBG Utilities Partnering Program 1,642 - - Equipment Repair & Maintenance 33,241 30,000 35,000 Gas, Oil, & Tires 553 - - General Operating Leases: Computers 29,847 60,000 45,000 IT Support - Network 78,521 160,000 100,000 Miscellaneous 1,154 15,000 15,000 Non Capital Comp. softlhardware 21,082 - 30,000 Office and OperaUng Supplies 13,827 20,000 20,000 Office Supplies 2,077 - Olher Governmental Services - 25,000 Postage 2,611 20,000 5,000 Printing and Binding 2,142 5,000 5,000 Non Capital Office Furniture & Equip. 749 Registrations 1,784 2,000 2,000 Small Tools & Minor Equipment 1,224 1,600 Software Licenses and Maintenance 11,812 100,000 55,000 Telephone/DSL Charges 29,022 25,000 30,000 Vehicle Rental 6,613 12,000 7,000 Taxes & assessments 4,923 7,000 7,000 Web Site Services 3,000 - - lnterfund If Risk Mng. Insurance premium 502 318,000 319,000 319,000 Interfund Loan to Street Fund (winter weather reserve) - Interfund Transfer to Capital Projects 100,000 - lnterfund Transfer to Street Capital 2011+ - 500,000 Inlerfund Transfer to full pavaback -Fund 303 929,048 1,500,000 89,600 interfund Transfer to Parks Capital Fund - 100,000 100,000 Facilities Fadlity Repairs & Maintenance 1,375 6,000 30,000 Computer SoftwarelHardveare 6,898 - Computer Software/Hardware Replacement - - - Office Furniture & Equipment 65,000 35,000 Energy Conservation Improvement 60,000 - ADA Inventory City Hall Leasing Costs: City Hall Rent 452,602 465,000 480,000 Leasehold Improvements - - 61 I FUnd: 001 General Fund Spokanevalsey Dept: 090 General Government 2012 Budget 090 - General Government Budget Summary - continued Outside Services Alcohol Treatment 23,176 23,000 25,000 City Economic Development - 3,000 75,000 Community Survey 92 Professional Services - Project Access 20,000 Memberships - SRTC 34,300 - Records Management 27,474 100,000 70,000 Requests from Outside Agencies- Economic Development 60,000 114,000 105,000 Requests from outside Agencies- Social Services 53,985 45,000 60,000 Spokane County Ar Pollution Authority 115,084 117,000 117,000 Voter Registrations 57,736 62,000 62,000 Contingency & Reserves Contingency / Emergency (1% of recurring expenditures) - 346,600 Broadcasting Council meetings 46,000 - PERS/ L5l Set Aside 100,000 50,000 Contingency 330,750 134,000 S 2,561,707 $ 4,618,750 S 2,695,600 Esl +'mated ending balance of 518,599,013 yras removed from 2010 budgel 62 Fund: 101 Street Fund Spokane Valley Dept: Ogg 2012 Budget 101 - Street Fund The Street Operating Program Is established to provide efficient and safe movement of both motorized and non - motorized vehicles, as well as pedestrians within the limits of the City, and coordinate convenient interconnect to the regional transportation system. Maintenace work Includes snow and Ice control, street pavement repairs, traffic signals and signs, landscaping and vegetation control and many other street maintenance and repair activities. Accomplishments for 2011 • Updated the 2011 Street Master Plan. • Optimized traffic signals on selected corridors. Applied for grants and work with various schools to install flashing beacons at crosswalks, Renewed Contracts with private contractors for street maintenance services. . Purchased street maintenance shop and facility. . Completed LED traffic signal upgrades supported by funds from Federal Energy Efficiency and Conservation Block Grant Program, Goals for 2012 • Optimize traffic signals on selected corridors , • Apply for grants and work with various schools to install flashing beacons at crosswalks. • Renew Contracts with private contractors for street maintenance services. • Continue with the development and Implementation of a winter operations program, Budget Summary 63 2012 2010 2011 Proposed Actual Budget Budget Personnel - FTE Eauivalents Senior Engineer - Traffic 1.0 1.0 1.0 Public Works Superintendent 1.0 1.0 1.0 Main te nan ce1C onstru ction Inspector 1.0 1.0 1.5 Assistant Engineer - Traffic/Planning 1.0 2.0 1.0 Senior Engineer (Planning /Grants) 00.4 0 00, Total FTEs 4.4 5.0 4.5 Interns 1.0 1.0 1.0 Budget Detail Salaries, Wages, & Benefits $ 326,561 $ 433,931 $ 522,142 Supplies 65,712 72,200 72,200 Services & Charges 2,679,369 3,607,296 3,910,321 Capital Outlay 35,092 45,000 40,000 Intergovernmental Payments 732,584 947,000 847,000 lnterfund Charges and End Fund Bal 73,975 77,900 39,600 Total Street Fund $ 3,913,293 $ 5,383,327 $ 5,431,263 63 Fund; 103 Trails & Paths Fund Spokane Valley Dept: 103 2012 Budget 103 - Trails & Paths Fund The Trails & Paths Fund accounts for the receipt and expenditure of the State- Levied Motor Vehicle Fuel Tax distributed to the City In accordance with State RCW 47.30.050. These revenues originate from .42% of Motor Vehlcle Fuel Tax attributable to Street Maintenance. These funds are restricted for constructing new trails and paths throughout the City. $0 Fund: 105 Hotel /Motel Fund Spokane Valley Dept: 106 2092 Budget 105 - Hotel/Motel Fund The Hotel/Motel Fund accounts for the receipt and expenditure of a special excise tax of two percent on the sale or charge made for the furnishing of lodging under RCW 82.08. These funds will be used solely for the purpose of paying all or any part of the cost of tourist promotion, acquisition or operation of tourism - related facilities, and marketing of special events and festivals designed to attract tourists. Budget Summary 64 2012 2010 2011 Proposed Actual Budget Budget Budget Detail Tourism Promotion $ 362,302 $ 500,000 $ 400,700 InterfUnd Transfers - #f001 37,500 30,000 Total Hotel/Motel Fund $ 399,802 $ 500,000 $ 430,700 64 Fund: 120 CenterPlace Operating Reserve Fund Spokane Valley Dept. 120 2012 Budget 120 - CenterPlace Operating Reserve Fund The CenterPlace Operating Reserve Fund was established to provide an emergency revenue source for the recently completed facility. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Budget Detail Reserve for CenterPlace Operations Fund: 121 Service Level Stabilization Reserve Fund Spokane Valley Dept: 121 2012 Budges 121 - Service Level Stabilization Reserve Fund The Service Level Stabilization Reserve Fund was established to provide an emergency revenue source to maintain service levels in the event of a downturn in the local economy. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Budget Detail Reserve For Service Level Stabilization 65 Fund: 922 Winter Weather Reserve Fund Spokane Valley Dept: 422 2092 Budgel 922 - Winter Weather Reserve Fund The Winter Weather Reserve Fund was established to provide emergency services during an unusually harsh winter. Budget Summary 2092 2090 2099 Proposed Actual Budget Budget Budget Detail Reserve for Winter Weather $ - $ 505,000 $ - Fund: 123 Civic Facility Replacement Fund Spokane Valley Dept: 422 2012 Budgel 123 - Civic Facility Replacement Fund This fund was created to set aside money for the eventual replacement of CenterPlace and the Police Precinct Building on East Sprague. Source of funds is an annual transfer from the General Fund. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Budget Detail Reserve for Facility Replacement $ - $ - $ - 66 Fund: 204 Limited Tax General Obligation - Debt Service Fund Spokane Valley Dept: 204 2012 Budget 204 - Limited Tax General Obligation - Debt Service Fund The LTGO - Debt Service Fund collects and distributes monles received and paid for long -term debt obligations. Revenue to this fund consists of money received from the Public Facility District and City revenue, which will be used to pay annual debt obligations on outstanding bonds. Budget Summary 67 2012 2010 2011 Proposed Actual Budget Budget Budget Detail Debt Service on Mirabeau Bonds $ 421,987 $ 460,000 $ 432,320 Debt Service on Street Bonds 183,586 225,000 185,303 Total Debt Service Fund $ 605,573 $ 685,000 $ 617,623 67 Fund: 3091302 Capital Projects & Special Capital Projects Funds Spokane Valley 2012 Budget 3011302 - Capital Projects & Special Capital Prolects Funds These funds account for the collection and expenditure of the real estate excise tax levied on all sales of real estate. The tax is levied in two phases of a quarter of a percent each. The first quarter percent of the real estate excise tax (REET 1) must be spent on capital improvements identified in a capital improvements plan. This REET 1 tax is accounted for in the Capital Projects Fund 301. The second quarter percent (REET 2) may only be levied by cities that are planning under the Growth Management Act. These funds must be used for a capital project. The REET 2 tax is accounted for in the Special Capital Projects Fund 302. Revenues accumulated in these funds will be used as matching funds for construction projects and will be transferred to other Capital Project Funds. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget 301 - Capital Projects Fund Intergovernmental Services Interfund Transfer -out - #204 Interfund Transfer -out - 4303 Interfund Transfers $ 899,565 91,978 $ 901,098 112,500 $ 363,627 92,652 Total Capital Projects Fund 302 - Special Capital Prolects Fund Interfund Transfer -out - #204 Interfund Transfer -out - #303 Interfund Transfer -out - #307 Interfund Transfer -out - #308 Interfund Transfers Total Special Capital Projects Fund $ 991,543 $ 1,013,598 $ 456,279 $ - $ 112,500 $ 92,651 - 897,393 1,448,059 - 41,176 - - 150,000 594,536 - - $ 594,536 $ 1,201,069 $ 1,540,710 68 - und: 303 Street Capital Projects Fund i.pokane Valley 2012 Budget 303 - Street Capital Prolects Fund The Street Capital Projects Fund accounts for monies used to finance the 6 -year Transportation Improvement Plan. Revenues are transfers from the Capital Projects Fund, Special Capital Projects Fund, and the Stormwater Fund. Expenditures are often for matching funds for Transportation Improvement Board and other grants, BudgetSummaa 69 2012 2010 2011 Proposed Actual Budget Budget Budget Detail Road Design & Construction Projects 24th Ave - Sullivan to 22nd - - 278,520 Argonne Road - 190 to Trent 22,587 581,886 802,792 Broadway@ Argonne & Mullan PCC, (PE, RW) - 271,000 138,150 Broadway Avenue Safely Project Pines- Park 74,127 834,000 - Broadway Ave. Rehabilitation prof #2 949 - BroadwaylSullivan PCC Intersection 723,739 - - Greenacres Trall - Design - 60,000 In -House Design - Sidewalk Infitl - - 398,250 Indiana /Sullivan Intersection PCC 54,061 1,171,200 - Indlana Avenue Extension - 3600' elo Sullivan 189,479 200,000 - Mansfield Ave. Connection 488,000 738,000 Mission Ave - Flora to Barker (PE & RW) - - 300,000 Park Road - #2 (PE Only) - Broadway to Indiana 87,146 35,000 - Pines (SR27) ITS Improvement SRTC 06 -26 3,721 1,843,221 1,766,201 Pines /Mansfield 110,178 450,000 463,312 2009 ADA Improvements 96,449 - - Sprague Resurface - Pgreen to Suit. ADA 2,946 1,582,000 Sidewalk & Transit Slop Accessibility - - 182,290 Spokane Valley - Millwood Trail - 447,000 Sullivan Euclid PCC PE, ROW 163,000 26,289 Sullivan Rd W Bridge Replacement - - 600,000 STEP Projects 1,213,837 1,900,000 - Mlsc. Road Projects - Safely 72,849 - SulltvanlSprague PCC 957,843 - Unlversity Rdl1-90 Overpass Study - 284,000 WSDOT Urban Ramp Projects 45,000 - - Contingency - 500,000 1,500,000 Total Street Capital Projects Fund $ 3,654,911 3 8,437,307 S 9,566,804 69 Fund: 304 Mirabeau Point Capital Project Fund Spokane Valley Dept; 304 2012 Budget 304 - Mirabeau Point Capital Prolect Fund Mirabeau Point is a multi -use regional project located at 2426 Discovery Place which will be operated by the City. The bond sale proceeds were spent In 2003, 2004, and 2005. CenterPlace provides space for a Conference Center Wing, Senior Center Wing and a Great Room Wing. The portion of CenterPlace used for the Conference Center Wing and Great Room Wing is being developed as a "regional facility" as defined in RCW 36,100 and 35.57.020. Budget Summary 2012 2010 2019 Proposed Actual Budget Budget Budget Detail Transfer to Civic Facility Replacement Fund $ - $ - $ - Reserve for Replacement - - Construction in Progress - - - Total Mirabeau Point Project Fund $ - $ - $ - Fund; 306 CD Block Grant Fund Spokane valley Dept; 306 2012 Budget 306 - CD Block Grant Fund Budget Summary Budget Detail Transfer to Street Capital Projects (303) Transfer to Capital Grant Fund Total CD Block Grant Fund 2012 2010 2011 Proposed Actual Budget Budget 70 1 Fund: 307 Capital Grants Fund Spokane Valley Dept; 307 2012 Budgel 307 - Capital Grants Fund The Capital Grants Fund accounts for capital Improvement projects funded partially by grant proceeds from other governmental agencies, such as Transportation Improvement Board, Spokane Transit Authority, Surface Transportation Program, and Community Development Block Grant. Revenues to this fund are from grant proceeds and transfers from other special revenue funds. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Budget Detail 44th Ave Pathway: Woodruff Rd, to Sands Rd. $ 360,234 $ 5,000 $ Broadway Ave. Rehab - Bates to Slvn 4,986 - - ApplewaylSpraguelDishman ITS 190- Dishman -066 2,880 50,000 Argonne Road Overlay - Indiana to Montgomery 2,931 - Broadway Ave - Moore to Flora 1,626,735 150,000 Miscellaneous - 129 - Total Capital Grants Fund $ 1,997,766 $ 205,129 $ =und: 308 Barker Bridge - Federal Grant Fund Spokane Valle} )ept; 308 2012 Budget 308 - Barker Bridae - Federal Grant Fund The Barker Bridge - Federal Grant Fund was created to account for the revenues and expenditures associated with the Barker Road Bridge Replacement Project. This project was funded by BRAC grant proceeds and City match cost approximately $11,600,000 over the course of the several years. Budget Summary Budget Detail Barker Road Bridge Reconstruction 2012 2010 2011 Proposed Actual Budget Budget $ 1,248,352 $ - $ 71 =und; 309 Parks Capitai Projects Fund Spokane Valley )ept; 309 2012 Budget 309 - Parks Capital Protects Fund The Parks Capital Projects Fund Is specifically designated for Parks and Recreation Capital improvements. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Bud_ get R etail Contingency Greenacres Park Terrace View Park Shelter Terrace View Park Play Equipment Valley Mission Park Discovery (Universal) Park Total Parks Capital Project Fund $ 55,106 $ 100,000 $ 50,000 - 1,559,036 - - $ 80,000 $ - 23,489 - 120,000 39,133 - 191,305 - - 309,032 1, 739,036 170,000 =und: 311 Civic Facilities Capital Projects Fund Spokane Valley Sept: 311 2012 Budget 310 - Civic Facilities Capital Prolects Fund The Civic Buildings Capital Projects Fund is an allocated reserve of monles specifically designated for future construction of Civic Facilities. The 2011 costs are for full width paveback above newly installed county sewer lines and street capital projects. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Transfer to General Fund 946,914 2,000,000 Total Civic Buildings Capital Fund $ 946,914 $ 2,000,000 $ 72 Fund: 311 Street Capital Improvement 2011+ Spokane Valley Dept; 311 2012 Budget 311 -Street Capital Improvement 2011¢ This fund was created during the 2011 Budget development process for the purpose of setting money aside for yet to be determined street capital improvement projects. In the 2011 Budget the City Council made the decision to make an Initial transfer of $500,000 from the General Fund to this Fund #311, In addition, the Council made the decision to transfer from the General Fund an additional amount equal to 40% of the General Fund's audited fund balance at December 31, 2010. The 2010 ending fund balance was $27,469,703 which resulted in an additional 2011 transfer of $584,681 (computed as ($27,461,703 - $26,000,000) x 40 %). In the 2012 Budget the City is appropriating all money estimated to be available for street related capital improvement projects. Budget Summary Budget Detail Street Capital Improvement 2011 t Total Street Capital Improvement Fund 2012 2010 2011 Proposed Actual Budget Budget $ - $ $ 9,086,881 1,086,881 73 - und: 402 Stormwater Management Fund Spokane Valle) )ept; 402 2012 Budge' 402 - Stormwater Management Fund The Stormwater Management fund accounts for recelpt and expenditure of the Stormwater fee, This fee is levied on an annual basis based upon a number of equivalent residential units attached to the parcel. The stormvrater funds are used for stormwater management, maintenance and construction of the City's stormvrater system. Accomplishments for 2011 o Designed /Constructed stormwater improvements at over 20 locations throughout the City a Completed limple men Led major tasks associated with the State mandated Phase Il Stormwater Permit. e Completed initial assessment work on State mandated Underground Injection Control Program (due 2013). e Aquired maintenance property for future decant facility. e Completed stormwater assessment rolls, updated the commercial Impervious surfaces map. e Bid contracls for Landscaping, and Structure Cleaning Services. e Secured grant dollars to support sweeping and structure cleaning operations. Goals for 2012 e Further refine structure Inspection program and cleaning (vactoring) intervals e Complete Underground Injection Control (UIC)Assessment/Tesling (due early 2013) e Begin designing projects and/or securing property for Stormwater Capital Improvements e Continue work on receiving permits for, and design, a vactor liquid decant facility. e Begin work to eliminate stormwater discharges to surface waters of the slate from city streets. Budget Summary 2012 2010 2011 Proposed Actual Budget Budget Personnel - FTE Equivalents Engineer 1.0 1.0 1.0 Engineering Technlc#an II 1.0 1.0 1,0 Assistant Engineer 1.0 1,0 1.0 Mai nlenancelConstruction Inspector 1_0 1_0 1_5 Total FTEs 4.0 4.0 4.6 Interns 2,0 2.0 1.0 Budget Detall Salaries, Wages, & Benefits $ 344,664 418,000 $ 438,614 Supplies 26,356 43,100 32,540 Services & Charges 885,284 1,341,905 1,242,720 Inlergovernmenlal Services 50,289 146,640 23,000 Capital Outlays 275,120 300,000 400,000 Interfund TransfersfUnasstgned Ending FB 62,016 - 16,567 Total Stormwater Fund S 1,643,721 S 2,249,645 $ 2,153,441 74 Fund: 403 Aquifer Protection Area Spokane Valley Dept: 403 2012 Budget 403 - Aquifer Protection Area The Aquifer Protection Area Fund was created in 2011 to account for aquifer protection area fees collected by Spokane County and remitted to the City. Historically, Spokane County has collected the fee from local residents and expended the proceeds on projects in Spokane Valley, By mutual agreement, beginning in 2011 all monies collected by the County are now remitted to the City for use In City directed projects that will protect the aquifer. We estimate the fees will generate annual revenue of approximately $500,000. Neither the 2011 or 2012 City Budgets have appropriated any of the annual revenues or fund balance for projects. When appropriate projects are Identified In 2012, the budget will be amended to accommodate the expected expenditures. Budget Summary 2012 2090 2019 Proposed Actual Budget Budget Budget Detail Facilities - $ - - Total Aquifer Protection Area $ - $ - 76 Fund; 601 Equipment Rental & Replacement Fund Spokane Valle) 2012 Budgel 601 - Equipment Rental & Replacement Fund The Equipment Rental & Replacement Fund (ER &R) accounts for the cost of maintaining and replacing City vehicles and equipment for all City departments. The ER &R fund Is an Internal Service fund. The fund accumulates the resources for vehicle and equipment replacements In the fund, The funds or departments using the vehicle or equipment pay the scheduled replacement fee. Replacement funds are being collected on the telephone system, computer network system, desktop computers, and vehicles. Maintenance and service charges for copiers, telephones, and the internet are also charged to funds through this department. The fund also finances and administers a fleet of pool cars for use by City departments. Goals for 2011 Combine this fund In the General Fund with funding intact. Budget Summary Budget Detail Computer replacement lease Software /Hardware replacement Vehicle Replacement All other Total ER &R Fund 2012 2010 2011 Proposed Actual Budget Budget 209,000 - - 209,000 76 Fund: 502 Risk Management Fund Spokane Valley Dept: 542 2012 Budget 502 - Risk Management Fund The City of Spokane Valley Risk Management Fund is established to account for insurance costs, claims settlement and administration of a Risk Management Safety Program. This fund also accounts for the funding of unemployment claims through the State of Washington. Budget Summary Budget Detail I nterfund Transfer - 4001 Total Risk Management Fund 2012 2010 2011 Proposed Actual Budget Budget $ 309,724 $ 319,000 $ 319,000 $ 309,724 $ 319,000 $ 319,000 77 City of Spokane Valley Capital Expenditures for 2012 Conxingoncy amount Is to cover unforsoon ova runs. costs related to projects that wom expected Io Complato In 2011 and the costs of pro] acts that have not yo1 had funding sources Idonti Red. Amounts not assigned to o city fund or a grant source .10 be paid by fund project Is gstod under. 78 FTA through 301 302 Surface Congestion Spokane Various 2012 Real Estate Real Estate Transportation Management Transit WA Dept. of Grant Department C outlay Description Pro sed Budget Excise Tax 1 Excise Tax 2 Program Air Quality Authority T1B SP BR Ecology EECBG Sources Citv Funds Grants 303 Street Capital Fund CIP * 0146 0060 0142 0148 0146 0123 0081 0005 0154 0145 0115 0155 0141 Road Design & Construction Pro acts 24th Ave Sidewalk Adams to Sullivan Argonne Road - 190 to Trent Broadway @} Argonne & Mullan PCC int, (PFJRW) Greenacres Tral - Design In -House Design - SidevraSk rnflll Mansfield Ave. Connectlon Missien Ave - Flora to Barker (PE & RW) Pines (SR27) ITS improvements Pines Mansfield Sidewalk & Transit Stop Accessibility Spokane Valley- MIDxood Trail Sprague Ave. Resurfacing - Evergreen to Sullivan Sullivan Rd W Bridge Replacement Sullivan Rd /Euclid PCC (PFJRW) University Rd/1-90 Overpass Study $ 278,520 802,792 136,150 60,000 398,250 738,000 300,000 1,766,201 463,312 182,290 447,000 1,582,000 600,000 26,289 284,000 46.S40 18,650 236.437 144,600 79,050 100,000 39,090 463,312 36,458 168,000 120,000 3.549 34,000 119,500 260,910 447,000 1,394,000 22?40 756,252 316,200 638,000 1.527,764 250,000 145,832 133,920 60.000 3.000 480,000 Contingency' 1,500,000 60,000 240,000 1,200,000 303 Street Capital Fund Subtotal $ 9,566,804 363,627 1,448.059 2,244,150 3,488,216 145,832 133,920 480,000 - 63,000 1,200.000 309 Parks Capital Projects' Terrace View Park Play Equipment $ 120,000 Contingency ' 50,000 - - - - - 309 Parks Capital Projects $ 170,000 - - 402 Stormwater Fund ° 0150 Sullivan Rd. Bridge Draln Retront 402 Stormwatrrr Fund $ 204,889_ $ 204.889 - - 204.889 - - 204,889 - - Total Capital Expendltures $ 9,941,693 $ 363,627 $4148.059 $ 2,244,150 $ 3,488,216 $ 1 45,632 $920 $ 480,000 $ 20 669 $ 63.000 $200,000 Conxingoncy amount Is to cover unforsoon ova runs. costs related to projects that wom expected Io Complato In 2011 and the costs of pro] acts that have not yo1 had funding sources Idonti Red. Amounts not assigned to o city fund or a grant source .10 be paid by fund project Is gstod under. 78 City of Spokane Valley FTE Count by Year 2012 Budget Department Executive & Legislative Support City Manager Legal Operations & Administrative Services: Deputy City Manager Finance Human Resources Public Works Planning & Community Development: Admin Engineering Planning Building Parks & Recreation: Parks Admin Recreation Senior Center CenterPlace Street Fund Stormwater Fund TOTAL 2010 2011 Budget 2011 Budget 2012 Authorized Changes to Authorized Interns Proposed Interns FTEs FTEs FTEs for 2011 FTEs for 2012 5.0 - 5.0 (1.0) 5.0 - 3.0 - 3.0 2.0 3.0 4.0 8.0 (2.0) 6.0 1.0 7.0 1.0 12.0 (1.0) 11.0 1.0 11.0 - 2.0 - 2.0 - 2.0 11.0 - 11.0 - 11.0 - 3 - 3.00 - 3.00 - 8 (2.0) 6.00 - 6.00 - 9 (0.5) 8.50 - 8.50 - 14.75 (2.0) 12.75 - 12.75 - 2.0 - 2.0 - 2.0 - 1.0 - 1.0 - 1.0 - 1.0 - 1.0 1.0 1.0 1.0 7.0 (2.0) 5.0 - 5.0 - 5.0 (0.5) 4.5 1.0 4.5 1.0 4.0 0.5 4.5 2.0 4.5 1.0 95.75 (9.50) 86.25 7.00 87.25* 9.00 * No change in staffing level from 2011. Actual Authorized position count in 2011 was 87.25 79 2011 Work Force Cornparison: - The 29 'Washin t bn Communities with a Population-of 1 or Less CITY POPULATION FULL -TIME PART -TIME Bellingham 81,070 748 30 Yakima 91,630 690 18 Renton 92,590 647 19 Redmond 55,150 594 25 Olympia * 46,780 No Response No Response Richland 49,090 466 30 Kirkland 49,020 436 28 Auburn 70,705 408 4 Bremerton 38,790 332 21 Lynnwood 35,860 329 13 Kennewick 74,665 327 7 Federal Way 89,370 289 17 Longview 36,730 286 9 Bothell 33,720 281 14 Pasco 61,000 277 8 . Puyallup 37,240 275 20 Lacey 42,830 247 3 Walla Walla 31,670 241 15 . Marysville 60,660 238 10 Lakewood 58,190 235 9 30,690 228 24 . Issaquah Edmonds 39,800 207 6 Mount Vernon 31,940 184 22 Wenatchee 32,090 177 5 Shoreline 53,200 127 15 Spokane Valley 90 89 26 Sammamish 46,940 66 4 Burien 47,660 64 12 University Place 31,170 45 7 AVERAGE 304 16 Source: Association of Washington Cities Survey: 2011 Full Time 8/31/2011 * Not Calculated [n Average 80 Appendix A EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE 2012 Salary Schedule Effective 111/2012 Position Title Grade 2012 Ran e City Manager Unclassified Deputy City Manager 21 -22 8,888.29 - 12,661.08 City Attorney 21 8,671.50 - 11,395.08 Community Development Director 21 8,671,50 - 11 395.08 Finance Director 21 8,671.50 - 11,395.08 Public Works Director 21 8,671.50 - 11,395.08 Parks and Recreation Director 19 7,199.37 - 9,230.79 Human Resources Manager 18 6,480.26 - 8,307.29 Planning Manager 18 6,480.26 - 8,307.29 Building Official 18 6,480.26 - 8,307.29 Senior Engineer - Capital Pro ects Development 18 6,480.26 - 8,307,29 Deputy City Attorney 18 6,480,26 - 8,307.29 Senior En lneer - Traffic CIP Planning/Grants 17 5,831.91 - 7 Accounting Manager 17 5 - 7,476,26 City Clerk 16 6.248.20 - 6,728,20 Engineer 16 5,248.20 - 6,728.20 Senior Plans Examiner 16 5,248.20 - 6,728.20 Public Works Superintendent 16 5,248.20 - 6,728.20 Senior Administrative Analyst 16 5 - 6,728.20 Senior Planner 16 5,248.20 - 6,728,20 Associate Planner 15 4 - fi 055.80 CenterPlace Coordinator 15 4,724.02 - 6 Assistant Engineer 15 4,724.02 - 6 IT Specialist 15 4,724.02 - 6,055.80 Engineering Technician II 15 4,724,02 - 6 GISIDatabase Administrator 15 4 - 6,055.80 Human Resource Analyst 14 4,251.88 - 6 AccountantBud et Analyst 14 4,251.88 - 5,450.64 Administrative Analyst 14 4,251.88 - 5,450.64 Assistant Planner i4 4,251.88 - 5,450.64 Building Inspector II 14 4,251.88 - 5,450.64 Plans Examiner 14 4,251.88 - 5,450.64 Public Information Officer 14 4,251.88 - 5 Engineering Technician 1 14 4,251.88 - 5 Senior Permit Specialist 14 4 - 5 Maintenance /Construction Inspector 13.14 3,826.38 - 5,450.64 Recreation Coordinator 13 -14 3,826.38 - 5,450.64 Customer ReIatlonsfFacltitles Coordinator 13 3,826.38 - 4,905.37 Code Enforcement Officer 13 3,826.38 - 4,905.37 Building Inspector 1 13 3,826.38 - 4,905.37 Planning Technician 13 3,826.38 - 4,905.37 Deputy City Clerk 12 -13 3,445.00 - 4,905.37 Senior Center Specialist 12 -13 3,445.00 - 4,905.37 Human Resou rces Techn icla n 12.13 3,445.00 - 4,905.37 Administrative Assistant 11.12 3,099.55 - 4,414.73 Permit Specialist 11 -12 3,099.55 4,414.73 Accounting Technician 11 -12 3,099.55 - 4,414.73 Maintenance Worker 11 -12 3,099.55 4,414.73 Office Assistant 11 10 -11 2,789,41 - 3,973.46 Custodian 10 2 3,575.28 Office Assistant 1 9 -10 2 3 . The pay grades for positions not represented by the Union are 2.6% lower than refiWed above as they W11 not be Increased by the 2.6% COLA on January 1, 2011 CITY OF SPOKANE VALLEY GIossary of Budget Terms Accrual Basis -- A basis of accounting in which revenues and expenditures are recorded at the time they occur as opposed to when cash is actually received or spent. Capital Improvement -- Expenditures related to acquisition, expansion or rehabilitation of an element of the government's physical plant; sometimes referred to as infrastructure. Appropriation — A legal authorization granted by the City Council to make expenditures and to incur obligations for a specific purpose. Assessed Valuation — The valuation set upon real estate and certain personal property by the County Assessor as a basis for levying property taxes. Authorized Positions — Employee positions, which are authorized in the adopted budget, to be filled during the year. Bond — A long -tern promise to repay a specified amount (the face amount of the bond) on a particular date (the maturity date). The most common types of bonds are general obligation revenue bonds. Bonds are primarily used to finance capital projects. Budget — A plan of financial activity for a specified period of time (fiscal year or biennium) indicating all planned revenues and expenses for the budget period. Budget Message — The opening section of the budget that provides the City Council and the public with a general summary of the most important aspects of the budget, changes from the cuiTent and previous years, and the views and recommendations of the Mayor. Capital Outlay — Fixed assets that have general value of $5,000 or more and have a useful economic lifetime of more than one year. Capital Project — Major construction, acquisition, or renovation activities ,which add value to government's physical assets or significantly increase their useful life, also called capital improvements. Capital Projects Fund — A fund created to account for all resources and expenditures used for the acquisition of fixed assets except those financed by enterprise Rinds. Contingency — A budgetary reserve set aside for emergencies or unforeseen expenditures not otliciivise budgeted. Contractual Services — Services rendered to a goverunent by private firms, individuals, or other governmental. agencies. Debt Service — Payment of interest and principal on borrowed money according to a predetermined payment schedule. Department — The basic unit of service responsibility, encompassing a broad mandate of related service responsibilities. 82 Division — Can be a subunit of a department which encompasses a substantial portion of the duties assigned to a department (e.g. Building Division in the Planning and Community Development Department). Encumbrance — The commitment of appropriated funds to purchase an item or service. To encumber Rinds means to set aside or commit funds for a specified future expenditure. Expense — Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest or other charges. Face Value — The amount of principal that must be paid at maturity for a bond issue. Fiscal Year — A twelve -month period designated as the operating year for accounting and budgeting purposes in an organization. Full -time Equivalent Position (FTE) — A full -time or part -time position converted to the decimal equivalent of a full -time position based on 2,080 hours per year. For example, a part -tune person working M hours per week would be equivalent of 0.5 of a fill -time position. Fund — A fiscal entity with revenues and expenses that are segregated for the purpose of carrying out a specific purpose or activity. GAAP — Generally Accepted Accounting Principles. Uniform minimum standards for financial accounting and recording, encompassing the conventions, rules, and procedures that define accepted accounting principles. GASB — The Governmental Accounting Standards Board, established in 1985, is tine current standard - setting board for governmental GAAP. General Fund — The principal operating fund of the City used for general governmental operations. Taxes and fees that generally have no restriction on their use support it. General Obligation (G.O.) Bonds — This type of bond is backed by the full faith, credit and taxing power of the government issuing it. Indirect Cost — A cost necessary for the functioning of the organization as a whole, but which cannot be identified with a specific product, function or activity. Infrastructure — The physical assets of a government (e.g. streets, water, sewer, public buildings, and parks). Interfnnd Transfers --- The movement of monies between funds of the same governmental entity. Levy — To impose taxes for the support of the governmental activities. Long -term Debt — Debt with a maturity of more than one year after the date of issuance. Mission Statement — A broad statement of the intended accomplishment or basic purpose of a program. Modified Accrual Accounting — A basis of accounting in which 83 expenditures are accrued but revenues are accounted for when they become measurable and available. Since this type of accounting basis is a conservative financial approach, it is recommended as the standard for most governmental funds. Operating Budget — The portion of the budget that pertains to daily operations that provide basic governmental services. Ordinance — A formal legislative enactment by the City Council. If it is not in conflict with any higher form of law, such as a statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. Program — The smallest organization that delivers a specific set of services. A program may be an entire department; or if a department encompasses significantly diverse responsibilities or large work forces, a single department may be divided into two or more programs. Reserve — An account used to either set aside budgeted revenues that are not required for expenditure in the current budget year or to earmark revenues for a specific future purpose. Resolution -- A special or temporary order of a legislative body —an order of a legislative body requiring less legal formality than an ordinance or statute. Resources — Total amounts available for appropriation including estimated revenues, find transfers, and beginning balances. Revenue — Sources of income financing the operations of government. Taxes — Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This tern does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Neither does the term include charges for services rendered only to those who pay, for example, sewer service charges. Unreserved fund Balance — The portion of a fund's balance that is not restricted for a specific purpose and is available for general appropriation. User Charges — The payment of a fee for direct receipt of a public service by the party who benefits from the service. Vision Statement — A short statement that conveys the big picture of the organization. It is general in scope, not restricting. It answers the question `'Why?" 84 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 6, 2011 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Proposed Building and Land Use Permitting Process Revisions GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: none BACKGROUND: With the appointment of a new Director of Community Development, a thorough review of the operations of the Department was conducted. With the completion of the review, the Director has developed an action plan which should help to resolve many existing challenges the Department faces. The plan is entitled the 2011 Roadmap for Enhanced Permitting and improved customer service. The administrative report will focus on the specific steps included in the Roadmap. The Department's strengths, challenges, and opportunities for improvement will be discussed. OPTIONS: n/a RECOMMENDED ACTION OR MOTION: BUDGET /FINANCIAL IMPACTS: STAFF CONTACT: John Hohman, P.E. CFM, Community Development Director ATTACHMENTS: Roadmap for Enhanced Permitting City of Spokane Valley Roadmap for Enhanced Permitting John Hohman, P.E. Community Development Director Roadmap for Enhanced Permitting Topics • Background on Community Development Department Current Strengths Current Challenges 12 Step Program to Improve Permitting Questions and Comments z Roadmap for Enhanced Permitting Community Development Department Comprised of 3 Divisions — Building, Development Engineering, Planning • Management Structure Created to consolidate permitting activities under one director 3 Roadmap for Enhanced Permitting Current Strengths • Organizational structure • Staffing — Most staff have been at the City for many years . Steady progress on improving permitting process Current Challenges • Perception in the community • Must prioritize work and simplify processes . Development Code Roadmap for Enhanced Permitting Roadmap Steps 1) Meeting with staff to identify expectations 2) Staffing Organizational Changes 3) Organize Forms and Procedures 4) Improve Communication with the Development Community 5) Planning Division Prioritization 6) Expand Express Permitting E Roadmap for Enhanced Permitting Roadmap Steps, Continued 7) Implement Counter Plan Review 8) Review and Revise Development Code 9) Relocation of Permit Center /Consolidation of Staff 10) Implement Permit Tracking System 11) Implement Performance Measures 12) Continue Staff Coaching and Customer Service Training Roadmap for Enhanced Permitting Questions/Comments.? 7 ..;,oOValley 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhall @spokanevatley.org Memorandum To: Mike Jackson, City Manager From: John Hohman, Community Development Director Date: August 31, 2011 Re: City of Spokane Valley 2011 Roadmap for Enhanced Permitting The appointment of a new Community Development Director presents an opportunity to review the Department's progress and to strive for improvements to our permitting procedures. The following Roadmap outlines the steps that will be taken by the new Director. Prior to discussing the specific items within the Roadmap, a brief background of the Department is in order. Beginning in 2007, the Community Development Department (CD) was reorganized to consolidate all development related activities under one director. The most significant change was the inclusion of Development Engineering within the CD organization. In addition to the structural changes to the department, a number of process improvements were implemented to streamline permitting as much as possible while still ensuring that federal, state, and local requirements were met. For the past several years, the director and managers of CD have pursued staff customer service training along with continued process and code clarification changes. However, further customer service improvements are required to maximize communication, improve supervision of permit staff, enhance the permitting process, and retain and attract business opportunities within the City. This Roadmap outlines a series of recommended steps for improving CD's current performance in addition to providing the foundation for upcoming economic development activities: Enhanced Permitting Currently, the perception in the community is that the City's permitting process is not customer friendly, has onerous regulations, and is not interested in helping promote development within the City. Even though these viewpoints do not accurately reflect the organization as a whole, opportunities exist to improve the standing of CD within the community. The goal is to transform CD's reputation of having a difficult permitting system to one that supports, guides, and looks for opportunities to partner with the development community. The following steps will be taken to promote a strong and open permit process: 2 1. Meeting with Staff to Identify Expectations The first step taken by the new Director will be to meet with staff to clearly identify standards for professional conduct, customer service, job knowledge, and job performance. These measures are mandatory and any failure to meet expectations will be reflected in the individual employee's performance evaluation. CD will provide permitting services in a business friendly customer service manner. Individual meetings with staff members will be held to ensure that our customer service truly meets or exceeds the needs of the community. The Director will also work with staff to develop individuals to act as project facilitators to help applicants navigate the permit process. This effort will be supported by clear and effective decision making by the Director to ensure that all staff hear and understand these decisions and code interpretations. Schedule: August 2011 2. Staffing Changes to Improve Organizational Structure The new Director has evaluated the current organizational structure and will be moving certain functions to improve workflow and reporting efficiencies. Immediate reassignments will be the Right -of -Way Inspector position to the Development Engineering Division, and the Code Compliance Officer positions to the Planning Division. The Right -of -Way Inspector position originally reported to the Public Works Department. The position was moved in 2004 to facilitate the inspection and issuance of grading permits. Since then, the Development Engineering Division has assumed responsibility for reviewing the permit applications and coordinating with Public Works Department. Backup for the Right -of -Way Inspector is currently handled by staff from Development Engineering. Consolidating the right -of -way functions under the Senior Development Engineer will lead to better communication and coordination among staff and streamline supervision for these functions. The reassignment of the Code Compliance Officers will also streamline supervision and increase staff cooperation by bringing enforcement under the same umbrella as those responsible for developing the City's codes. Under the existing structure, code compliance is located in the Building Division. However, the officers rarely handle issues related to building construction since those are the responsibility of the building inspectors. Instead, code compliance officers work primarily on zoning, development, and nuisance code issues. Consolidating the code development and enforcement activities within the Planning Division will link these responsibilities together which will lead to improvements in efficiency, communication, and responsiveness to the community. Additional staff reassignments will be evaluated as we complete the tasks described below in Item 3. Schedule: September 2011 3 3. Organize Forms and Procedures Recent experience has shown that the Department has too many forms, checklists, and applications in circulation. As we have refined these forms over the years, we have not always removed the older versions from our system. This leads to confusion for our customers when projects are submitted. Correcting this issue will mean immediately streamlining our forms to promote clarity and consistency. Another area of deficiency is the lack of consistency within the various reviewers on staff. Feedback from our customers and internal meetings has shown that staff has many different opinions on how to process permit and land use applications and each staff member typically handles projects in a different way. This is the cause of many of the complaints that we receive. Procedures will be implemented to ensure that staff is conducting business uniformly on every project that we process. These procedures will exactly follow the adopted codes. If there appears to be problems with the code, we will move to revise the codes as described below in Item 8. Schedule: September 2011 to March 2012. To be completed in conjunction with Item 10. 4. Improve Communication with the Development Community This task will build relationships between staff and the development community in order to streamline the permitting process, improve customer service, and begin to establish trust with the community. Several years ago, staff initiated development forums to discuss problem areas with the development community. We conducted a total of five forums, four discussed general issues and one was focused on developing new street standards. These forums provided an opportunity for interaction with the community on various development topics and led to many process changes. We will re- initiate the program with forums held at a minimum of twice a year, beginning this fall. In addition, we will meet individually with any member of the community who has had difficulties on current or past projects, to work through any issues they may have with codes, processes, or staff. We will also reach out to local commercial realtors and community partners such as the Chamber of Commerce and the Spokane Home Builders Association. The objective is to promote process changes and to look for potential economic development partnerships. Another initiative will be to form a "Development Task Force." This group would include members of the community which represents developers, business owners, engineers, surveyors, homebuilders, and citizens. Spokane County used a group of this nature to review codes and processes many years ago. Recommendations from the group were developed into positive and productive code and process changes. The Task Force provides opportunities for frequent discussions among stakeholders and helps improve the perception of the agency within the community. Schedule: Ongoing to begin in October 2011 0 5. Planning Division Prioritization The initial structure of the Planning Division consisted of two sections: Current Planning and Long Range Planning. Upon the departure of the first Current Planning Manager in 2005, the Long Range Planning Manager assumed the permitting and land use responsibilities. Current Planning staff was integrated with the Long Range planners which allowed all planning staff to work on a variety of assignments such as comprehensive plan amendments, code amendments, and permitting. This change has been positive for employee development and retention and has provided flexibility to use resources where they are needed most. However, it also negatively affected employee workflow when staff encountered conflicting deadlines. We have established guidelines for planning staff that identified permitting as their highest priority. Close supervision of staff will be initiated to ensure that this priority is followed. An additional step will be to designate a Senior Planner as lead over Current Planning activities. If problems in workflow persist, the Planning Division will be reorganized to dedicate personnel to Current Planning assignments. This will focus staff entirely on the permit process to meet the performance and accountability standards established by the new Director. In addition, we will make changes to the number of people involved in the review of residential permits. For example, the plans examiner could review the property setbacks and other elements that have traditionally been reviewed by planners. This will reduce redundancies and will free up personnel to focus on larger scale projects such as code revisions. Schedule: September 2011 6. Expand Express Permitting This task will expand the current Express Permitting Process to include permits such as Signs, Right -of -Way, Approach, and Regular Grading. Staff will identify all permits that can be reviewed and processed while the applicant is waiting at the counter. This will greatly increase the efficiency of the staff and will directly benefit to our customers. In particular, sign permits have been a problem area that is a high priority to remedy. Staff will look for opportunities to review and issue new sign permits as quickly as possible. Schedule: March 2012 7. Implement Counter Plan Review Many of our residential and small business customers expect little to no process for construction permits for home and small business start up projects. Incorporating counter plan review duties for simple residential and commercial projects into one of the permit specialist positions will accommodate this sector of our customer base and provide a valuable person to person interface. Counter plan review will be established by adding simple plan review duties to the current Permit Specialist position description. In addition, the "enhanced" Permit Specialist job description will include backup for the Senior Permit Specialist, a critical Permit Center customer interface that is currently not adequately backed up. Counter plan review will help to expand "Express Permitting" discussed above in Item 6. 5 By using the current job category with enhanced duties, we would not create another position description, and the incremental cost of providing the counter review service could be funded by charging the same fee as Express Permitting. We would have flexibility to fill the enhanced position or not, depending on demand and on the skills and abilities of the employee holding the one Permit Specialist position available as an "enhanced" position. In addition, we would be able to plan for succession as other positions in the building division became available, making the position attractive to high quality, career oriented applicants. Schedule: April 2012 8. Review and Revise the Development Code Many of the City's codes were written five or more years ago prior to the economic downturn that we are currently experiencing. We have begun a process of reviewing the codes to determine where improvements could be made. This task will work in conjunction with the organization changes described in Item 3 above and the public communication element described in Item 4 above. We have begun the review of the codes pertaining to signs and landscaping based upon Council input and will propose prioritizing the most problematic codes and bringing those forward for review. Schedule: Ongoing 9. Relocation of the Permit Center /Consolidation of CD Staff Since incorporation, our existing location has been less than ideal for the efficient operation of our Department. Initially, the permit center location at the north side of the main building was too small to comfortably accommodate the needs of our customers and staff. In 2006, additional space west of the main building was obtained and the permit center was relocated. Since that time, the location of the permit center has caused confusion for customers since the review and permitting staff is housed in two separate locations. It has also complicated our ability as managers to provide adequate supervision for the permit center staff since two managers and the director are located away from the permit center, limiting their ability to supervise staff working in both locations. The current situation has led to under - utilization of the team management structure originally developed to address customer service issues. We recommend that CD staff be consolidated in one location within the main building. This will require the relocation of the Finance Division staff and remodeling of the existing first floor space. The preferred option is to combine the permit center with the main reception area. This will provide a one -stop location for most customers looking for assistance. An integral part of the plan will be to locate the managers and director close to the permit counter so more effective supervision could be maintained and assistance rendered when necessary. Schedule: 2012 r 10. Implement Permit Tracking System Since incorporation, permit issuance and tracking has been handled by two different software programs. The Eden system was initially purchased but its lack of functionality led CD to obtain the PLUS system which has been supplied and maintained by Spokane County. PLUS proved easier to use but contained limited tracking, workflow, and reporting capabilities_ Spokane County is discontinuing PLUS in the coming year. We have recently reviewed different options and selected the Paladin software as the preferred replacement. This software will allow us to more efficiently assign and track workload as well as provide data to be used to implement the performance measures detailed below in Item 11. Supervisors will have real time data available for tracking the assignments of individual reviewers and the amount of time each staff member takes to handle submittals. In addition, over time we will implement website access to development information thereby improving public access to permitting and land use activities. This program will greatly increase the organization and efficiency of the Department. Schedule: January 2012 11. Implement Performance Measurements This task will implement performance measures for most aspects of the permit process such as review times, job knowledge, and customer service satisfaction. We currently track permit numbers, revenues, and valuation. We also track inspections and code compliance requests. We have not, however, tracked the timeframe for the various reviews that we perform. Several years ago we implemented a Project Tracking Log. These were written reports of timeframe, but the reports had to be manually collected and processed into a usable format by the managers. The replacement permit software outlined above will save staff time by automating this process. Data will be entered and worked into many different tracking reports, which is useful for both employees and managers, as well as enhancing transparency for our customers. We propose initiating this process by first conducting research into tracking processes and reporting conducted by other permitting jurisdictions throughout the state. Modeling our reports after existing tracking systems in the state will allow us to benchmark the performance of our staff and any changes that we implement to the process. We will also be able to establish target timeframes for the various permitting activities that we perform. This will allow us to gauge employee performance in a timely fashion, and to use this information to provide individual training as described below in Item 12. Schedule: September 2011 to June 2012 VA 12. Continue Staff Coaching and Customer Service Training CD management has been and will continue to be committed to improving customer service through staff training. Organized training was conducted staff wide in 2008 and 2010. These programs were contracted with outside experts and focused on team building, communication, and dealing with hostile difficult customers. Upon completion of these programs, managers worked with staff collectively and individually to implement the concepts learned during the training. We propose continuing these efforts but in a more focused way by handling most training individually with staff. By doing so, we will tailor training to the specific areas requiring improvement. Schedule: Ongoing I appreciate the opportunity to present these initial steps that I believe are important to implement. Following this Roadmap will be an ambitious but practical way for the Department to correct many existing deficiencies while providing support for needed economic development activities. Please let me know if you have any questions about this Roadmap_ CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 6, 2011 Department Director Approval: ❑ Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Intergovernmental Agreement for Commute Trip Reduction GOVERNING LEGISLATION: RCW 70.94 PREVIOUS COUNCIL ACTION TAKEN: The Council authorized the City Manager to execute interlocal agreement C09 -157 on September 8, 2009 BACKGROUND: The attached interlocal agreement is between Spokane County and the City of Spokane Valley. The agreement allows the Spokane County Commute Trip Reduction (CTR) department to retain the City's state - issued CTR funds in return for developing, implementing, and administering CTR plans and ordinances for all affected employers within the City of Spokane Valley. This agreement replaces the previous agreement, C09 -157, which expired on June 30, 2011. The agreement is for two years and expires on June 30, 2013. There are no substantive changes from the previous agreement. The legal department has reviewed the agreement. OPTIONS: 1.) Authorize the agreement; 2.) request changes or more information; 3.) Have the City assume responsibility for overseeing the CTR programs for all affected employers in the City. RECOMMENDED ACTION OR MOTION: Staff recommends that Council authorize the City Manager to execute this agreement by placing it on the consent agenda for September 13, 2011. BUDGET /FINANCIAL IMPACTS: The County would retain the City's state funds of $62,390.17. If the agreement is not approved the City would have to dedicate these funds to the CTR program and administer the CTR programs of all affected employers in Spokane Valley. STAFF CONTACT: Morgan Koudelka, Senior Administrative Analyst ATTACHMENTS: Interlocal Agreement List of Affected Employers in Spokane Valley I]C7_\aI INTERGOVERNMENTAL AGREEMENT Between Spokane County and the City of Spokane Valley Regarding Commute Trip Reduction Implementation THIS AGREEMENT, made and entered into this day of , 2011 by and between the City of Spokane Valley, a municipal corporation of the State of Washington, having offices for the transaction of business at 11707 E. Sprague Avenue, Suite 106, Spokane Valley, WA, 99206, hereinafter referred to as the "City" and Spokane County, apolitical subdivision of the State of Washington, having offices for the transaction of business at West 1026 Broadway Avenue, Spokane, Washington, 99260, hereinafter referred to as the "County," jointly hereinafter referred to as the "Parties." WITNESSETH WHEREAS, the Washington State Legislature has adopted legislation codified in RCW 70.94.521 through 551, the purpose of which is to improve air quality, improve transportation system efficiency and reduce the consumption of petroleum fuels through employer -based programs that encourage the use of alternatives to the single occupant vehicle for commute trips and reduce vehicle miles traveled (VMT); and WHEREAS, RCW 70.94.527 requires counties containing urban growth areas and cities and towns with "major employers," that are located within urban growth areas with a state highway segment exceeding the threshold of one hundred person hours of delay or jurisdictions that are located in contiguous urban growth areas, or are within an urban growth area with a population greater than seventy thousand people that adopted an ordinance before the year 2000 or jurisdictions that are located in contiguous urban growth areas, or contain a major employment installation in an affected county to develop ordinances, plans and programs to reduce Vehicle Miles Traveled (VMT) and Single Occupant Vehicle (SOV) commute trips, and thereby reduce vehicle- related air pollution, traffic congestion and energy use, and WHEREAS, the County and each affected city within Spokane County have adopted Commute Trip Reduction Ordinances and must implement a Commute Trip Reduction (CTR) Plan for all major employers; and WHEREAS the WSDOT Public Transportation Division is responsible for administering funds on behalf of the state legislature and is desirous of making available to Spokane County certain funds and requiring Spokane County to enter into agreements through the Interlocal Cooperation Act or by Resolution or Ordinance as appropriate with other jurisdictions, local transit agencies, or regional transportation planning organizations to coordinate the development, implementation and administration of CTR Plans and Ordinances as described in RCW 70.94.521 -551 WHEREAS, Spokane County has entered into an agreement with the Washington State Department of Transportation under Agreement No. GCA6900, hereinafter referred to as " WSDOT Agreement," pursuant to which Spokane County is eligible to receive a reimbursable CTR Interlocal Agreement Page 1 of 12 MI - MilaI amount of funds which the County will distribute to itself and cities to implement and administer Commute Trip Reduction Plans and Ordinances; and WHEREAS, Spokane County has allocated $62,390.17 to the City from the contract Agreement No. GCA6900 which the City is now desirous of making available to the County to perform those tasks which are the responsibility of the City. NOW, THEREFORE, for and in consideration of the mutual promises set forth hereinafter, and as authorized under chapter RCW 70.94.527 (5), the parties hereto do mutually agree as follows: Section 1: PURPOSE The County has entered into a WSDOT Agreement with the Washington State Department of Transportation under which it will receive $367,001 for two years. This funding is to be allocated to the County and cities within Spokane County for their use in the implementation and administration of their Commute Trip Reduction Plans and Ordinances. The County, based upon an allocation formula established by the Washington State Department of Transportation, has determined that the City shall receive $62,390.17 from the WSDOT Agreement from which it shall perform certain tasks. The City agrees to its proportionate share of the monies made available to the County in the WSDOT Agreement and agrees to allow Spokane County to retain its proportionate share in consideration of the County performing those tasks as more particularly set forth in Attachment "A" attached hereto and incorporated herein by reference. In conjunction with allowing the County to retain its proportionate share of monies, the City will execute any and all necessary documents which may be required by the Washington State Department of Transportation. It is understood by the parties hereto, that in order for the County to perform those tasks as set forth in Attachment "A" for the City, the City must perform certain tasks. Attached hereto as Attachment "B" and incorporated herein by reference, is a listing of tasks which the City agrees to perform in conjunction with the County performing those tasks set forth in Attachment " A Section 2: DURATION The County agrees to provide those tasks set forth in Section 1 and complete performing such tasks on or before June 30, 2013. Section 3: TERMINATION The parties agree that this Agreement may be terminated by either party for material breach of any provision set forth herein, upon ninety (90) days advance written notice to the other party at the address set forth hereinabove. Provided, however, the parties agree that any notification of termination shall set forth the specific provision(s) for which such notification is being provided and additionally, advise that if such default is cured within such ninety (90) day time frame, said termination notification shall be of no force and effect. CTR Interlocal Agreement Page 2 of 12 I]C7_\aI In the event of termination, the County agrees to provide to the City all written documentation which it has completed to the date of termination under the terms of this Agreement. Additionally, the County agrees to return to the City that portion of the monies set forth in Section 1 hereinabove, which has not been expended by the county, prior to the date of termination, on the City's behalf in providing those tasks as set forth in Attachment "A." Provided, further, the parties recognize that the Washington State Department of Transportation in Agreement No. GCA6900, has retained the right to unilaterally terminate all or a part of such contract if there is a reduction of funds from the funding source. Accordingly, in the event that the Washington State Department of Transportation terminates all or part of the WSDOT Agreement with Spokane County, and such action affects the allocation of funds by the County to the City herein, and /or modifies the tasks to be performed hereunder, the parties will immediately meet to renegotiate the provisions of this Agreement. Section 4: DESIGNATION OF ADMINISTRATOR The County hereby designated Ms. Aurora J. Crooks, the Spokane County Transportation Demand Management Manager, as its designee for the purpose of administering and coordinating the County's responsibilities under the terms of this Agreement. Section 5: ACQUISITION /DISPOSITION OF PROPERTY The parties hereto agree that any real or personal property acquired by the County with those monies made available to the County by the City under Section 1 hereinabove shall be and remain the sole property of the County upon acquisition and/or termination of this Agreement. Section 6: COMPLIANCE WITH LAWS The County agrees to observe all applicable federal, state and local laws, ordinances and regulations including, but no necessarily limited to, the Americans with Disabilities Act and chapter 49.60 RCW, to the extent that they may have any bearing on performing those tasks for the City as set forth in Section 1 hereinabove. Additionally, the County agrees to comply with all applicable funding audit requirements of the Washington State Department of Transportation in conjunction with performing those tasks for the City. The County agrees to make available to the City or its duly authorized representative during normal County business hours any and all records which it has kept in conjunction with providing those services for the City as set forth herein above. Section 7: NOTICES All notices or other communications given under this Agreement shall be considered given on the day such notices or other communications are received when sent by personal delivery; or the third day following the day on which the notice or communication has been mailed by certified mail delivery, receipt requested and postage prepaid addressed to the other Parry at the address set forth CTR Interlocal Agreement Page 3 of 12 I]C7_\aI below, or at such other address as the Parties shall from time -to -time designate by notice in writing to the other Party: CITY: Mayor or designee City of Spokane Valley 11707 W Sprague Avenue, Suite 106 Spokane Valley, WA 99206 COUNTY: Board of County Commissioners Spokane County Courthouse 1116 West Broadway Avenue Spokane, Washington 99260 Section 8: HEADINGS The section headings in this Agreement have been inserted solely for the purpose of convenience and ready reference. In no way do they purport to, and shall not be deemed to, define, limit or extend the scope or intent of the sections to which they appertain. Section 9: MODIFICATION No modification or amendment of this Agreement shall be valid until the same is reduced to writing and executed with the same formalities as this present Agreement. Section 10: ALL WRITINGS CONTAINED HEREIN This Agreement contains all the terms and conditions agreed upon by the Parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the Parties hereto. The City has read and understands all of this Agreement, and now states that no representation, promise or agreement not expressed in this Agreement has been made to induce the City to execute the same. Section 11: LIABILITY The County shall indemnify, defend and hold harmless the City, its officers and employees from all claims, demands, or suits in law or equity arising from the County's intentional or negligent acts or breach of its obligations under the Agreement. The County's duty to indemnify shall not apply to loss or liability caused by the intentional or negligent acts of the City, its officers and employees_ The City shall indemnify, defend and hold harmless the County, its officers and employees from all claims, demands, or suits in law or equity arising from the City's intentional or negligent acts or breach of its obligations under the Agreement. The City's duty to indemnify shall not apply to loss or liability caused by the intentional or negligent acts of the County, its officers and employees. CTR Interlocal Agreement Page 4 of 12 I]C7_\aI If the comparative negligence of the Parties and their officers and employees is a cause of such damage or injury, the liability, loss, cost, or expense shall be shared between the Parties in proportion to their relative degree of negligence and the right of indemnity shall apply to such proportion. Where an officer or employee of a Party is acting under the direction and control of the other Party, the Party directing and controlling the officer or employee in the activity and/or omission giving rise to liability shall accept all liability for the other Party's officer or employee's negligence. Each Party's duty to indemnify shall survive the termination or expiration of the Agreement. Each Party waives, with respect to the other Party only, its immunity under RCW Title 51, Industrial Insurance. The Parties have specifically negotiated this provision. Section 12: ANTI- KICKBACK No officer or employee of the City, having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in the Agreement, or have solicited, accepted or granted a present or future gift, favor, service or other thing of value from or to any person involved in the Agreement. Section 13: VENUE STIPULATION This Agreement has been and shall be construed as having been made and delivered within the State of Washington. This Agreement shall be governed by the laws of the State of Washington both as to interpretation and performance. Any action at law, suit in equity or judicial proceeding for the enforcement of this Agreement, or any of its provisions, shall be instituted only in courts of competent jurisdiction within Spokane County, Washington. Section 14: COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which, when so executed and delivered, shall be an original, but such counterparts shall together constitute but one and the same. Section 15: SEVERABILITY If any parts, terms or provisions of this Agreement are held by the courts to be illegal, the validity of the remaining portions or provisions shall not be affected and the rights and obligations of the Parties shall not be affected in regard to the remainder of the Agreement. If it should appear that any part, term or provision of this Agreement is in conflict with any statutory provision of the State of Washington, then the part, term or provision thereof that may be in conflict shall be deemed inoperative and null and void insofar as it may be in conflict therewith and this Agreement shall be deemed to modify to conform to such statutory provision. CTR Interlocal Agreement Page 5 of 12 I]C7_\aI Section 16: RCW 39.34 REQUIRED CLAUSES A. PURPOSE See Section 1. B. DURATION See Section 2. C. ORGANIZATION OF SEPARATE ENTITY AND ITS POWERS No new or separate legal or administrative entity is created to administer the provisions of this Agreement. D. RESPONSIBILITIES OF THE PARTIES: See Agreement provisions. E. AGREEMENT TO BE FILED: The City shall file this Agreement with its City Clerk. The County shall file this Agreement with its County Auditor or place it on its web site or other electronically retrievable public source. F. FINANCING: See Section 1. G. TERMINATION: See Section 3. H. PROPERTY UPON TERMINATION: See Section 5. CTR Interlocal Agreement Page 6 of 12 NI - MilaI IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals the day and year first above written. BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON Al French, Chair CITY OF Todd Mielke, Vice Chair Mark Richard, Commissioner ATTEST: Title: ATTEST: an Daniela Erickson Clerk of the Board CTR Interlocal Agreement Page 7 of 12 WI - WilaI Exhibit I Funding Allocation Methodology RCW 70.94.544 authorizes the CTR Board to determine the allocation of program funds made available for the purpose of implementing CTR plans. The funding allocated for local implementation of CTR activities in July 1, 2011 through June 30, 2013 is based on the decision taken by the CTR Board at its May 20, 2011 meeting. At that meeting, the CTR board decided to allocate funding for the period between July 1, 2011 and June 30, 2013. CTR Interlocal Agreement Page 8 of 12 I]:7_\aI ATTACHMENT "A" STATEMENT OF WORK The County will: Promote consistency within all affected local government jurisdictions within Spokane County, while serving the City's specific needs. 2. Maintain and administer the City's CTR Ordinances and Plan. 3. Employ a full -time Transportation Demand Management Manager to administer the County's and City's CTR Plans and Ordinances. 4. Take reasonable measures to identify and notify all affected employers within the City. 5. Assist each affected employer within the City in preparing a program and promoting the principles of Transportation Demand Management (TDM) with the employer's employees. 6. Maintain an appeals process consistent with RCW 70.94.537(2)(e) by which major employers, who as a result of special characteristics of their business or its locations would be unable to meet the requirements of a commute trip reduction plan, may obtain a waiver or modification of those requirements and criteria for determining eligibility for waiver or modification. Within 30 days from the date of approval, submit to WSDOT the name and employer identification code for any worksite that has been granted an exemption. Include information about the duration of all exemptions and information on the type of modification granted. 7. Submit to Washington State Department of Transportation periodic progress reports summarizing the overall CTR implementation costs incurred by the County and shall be reported in a format provided by WSDOT. 8. Provide WSDOT with a public hearing notice and copies of any proposed amendments to the CTR ordinance, plan, and /or administrative guidelines within the first week of the public review period and final copies of all actions within one (1) month of adoption. 9. Coordinate and administer baseline and measurement CTR employer surveys. Provide employer survey assistance, training and state - supplied survey forms. 10. Notify Washington State Department of Transportation prior to sending any surveys to University of Washington for processing. The notification must include the name of the worksite, employer identification code and type of survey for each survey being CTR Interlocal Agreement Page 9 of 12 NC7_\aI submitted for processing. The notification shall be submitted as an electronic spreadsheet via electronic mail. The County agrees to wait for confirmation from WSDOT prior to sending or delivering the surveys for processing. 11. Provide WSDOT with updated lists of affected worksites and jurisdiction contacts on a periodic basis or as requested by WSDOT. These updates will be submitted electronically in a format specified by WSDOT. 12. Continue to monitor the programs of each of the affected employers in the City to determine compliance with the CTR Ordinance and Plan. Complete annual review of employer CTR programs including a determination as to whether the employer is acting in good faith to meet the goals established by the CTR Law. 13. Provide on -going support to all employer designated Employee Transportation Coordinators (ETCs) and assist ETCs in facilitating regular employer networking opportunities and obtaining information necessary to perform their duties including information materials that explain a range of measures and activities to encourage employee use of commute alternatives. 14. Market available services to affected employers to assist in accomplishing CTR goals. 15. Work collaboratively with and provide technical guidance and support to employers in developing successful CTR programs. 16. Conduct at least one Basic ETC Training Course per year, using WSDOT - provided ETC Handbook and other training materials reviewed and approved by WSDOT. 17. Provide employers with written information on basic requirements of the CTR ordinance and goals set forth in approved CTR plans. 18. Attend transportation or health/benefits fairs at affected employer worksites to encourage high - occupancy vehicle commuting and promote the employer's CTR program. 19. Design, construct and distribute worksite Commuting Options Boards. Provide professional materials such as brochures, flyers, posters, newsletters, clip art and other tools to assist employer implementation of worksite CTR programs. 20. Provide all affected employers with the WSDOT - approved "Program Description & Employer Annual Report" form. Ensure completed reports are submitted by affected employers to meet applicable deadlines. 21. Submit to Washington State Department of Transportation periodic invoices along with progress reports that accurately assess the progress made by County, on behalf of City, in implementing RCW 70.94.521 -551. Report contents include: CTR Interlocal Agreement Page 10 of 12 I]C7_\aI a. Detailed summary of CTR events and projects, including implementation assistance provided to affected employers within the City; b. Actual total CTR expenditures used by the County for all state CTR funds expended by the County during the previous quarter for the purpose of CTR implementation using WSDOT pre- approved format; c. Updated list of affected employers and worksites (electronic); d. Total number of worksites by jurisdiction; e. List of sites which have applied for exemptions or modifications; 22. Establish and maintain books, records, documents and other evidence and accounting procedures and practices sufficient to reflect properly all direct and indirect costs of whatever nature claimed to have been incurred and anticipated to be incurred solely for the performance of this Agreement. Establish and maintain a separate "CTR Account" within Spokane County along with supporting documentation such as payroll and time records, invoices, contracts, vouchers or products proving in proper detail the nature and propriety of the charges. 23. Participate in local implementation of statewide CTR public awareness and recognition programs developed by Washington State Department of Transportation. 24. Offer recommendations to the City for policies on parking and site design which will encourage the use of alternative transportation modes. 25. Encourage employers to develop site designs and improvements to office and industrial sites that promote the use of alternative transportation modes. 26. Assist Washington State Department of Transportation with CTR evaluation. 27. Serve as liaison between Washington State Department of Transportation and cities, towns, transit agencies and regional transportation planning organizations for the purpose of RCW 70.94.521 -551. 28. Continue applying for funding opportunities to further encourage the use of commute alternatives. CTR Interlocal Agreement Page 11 of 12 I]C7_\aI ATTACHMENT "B" STATEMENT OF WORK The City will: Provide Spokane County with copies of any proposed amendments to the CTR Plan and Ordinance. 2. Provide Spokane County with copies of any CTR- related amendments to parking ordinances prior to public review. 3. Develop, implement and maintain its own CTR Program as an affected employer or as otherwise specified in the CTR Board Guidelines or RCW 70.94.521 -551. 4. Reimburse the County for the services provided by this Agreement in an amount equal to the City's share of the CTR funding as provided in RCW 70.94.544. CTR Interlocal Agreement Page 12 of 12 Jurisdiction Funding Allocation for CTR Contract July 1, 2011 — June 30, 2013 Biennium (2 year) Based on a two year (biennium) allocation of $367,001 divided by 100 CTR- affected worksites equals $3,670.01 per CTR- affected worksite. Jurisdiction: # of Worksites Total Allocation City of Airway Heights 3 $11,010.03 (Number of Trips to Reduce 27) City of Cheney 3 $11,010.03 (Number of Trips to Reduce 26) City of Liberty Lake 8 $29,360.08 (Number of Trips to Reduce 66) City of Medical Lake 3 $11,010.03 (Number of Trips to Reduce 112) City of Spokane 53 $194,510.53 (Number of Trips to Reduce 791) City of Spokane Valley 17 $62,390.17 (Number of Trips to Reduce 26) Spokane County 13 (Number of Trips to Reduce 282) (Total number of trips to reduce countywide — 1,716) $47,710.13 Total # of CTR- Affected Worksites 100 $367,001.00 DRAFT ADVANCE AGENDA For Planning Discussion Purposes Only as of September 1, 2011; 11:45 a.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings September 13, 2011, Formal Meeting Format, 6:00 p.m. [due date Mon, Sept 51 Proclamation: 1Valleyfest 1. Consent Agenda (claims, payroll, minutes, CTR Interlocal Agreement) (5 minutes) 2. First Reading Proposed Ordinance Amending SVMC Relative to City Treasurer— Cary Driskell (10 minutes) 3. Motion Consideration: Participation in Traffic School Program — Morgan Koudelka (10 minutes) [ *estimated meeting: minutes] September 20, 2011, Study Session Format, 6:00 p.m. Proclamation: National Fall Prevention [due date Mon, Sept 121 1. Bike Helmet Information — Marion Lee, Spokane Regional Health District Health Specialist (30 minutes) 2. Fee Resolution Review — Mark Calhoun (15 minutes) 3. Bicycle and Pedestrian Master Program — Mike Basinger (90 minutes) 4. Advance Agenda — Mayor Towey (5 minutes) [ *estimated meeting: 140 minutes] September 27, 2011, Formal Meeting Format, 6:00 p.m. [due date Mon, Sept 191 1. Public Hearing: 2012 Budget — Mark Calhoun (10 minutes) 2. Consent Agenda (claims, payroll, minutes) (5 minutes) 3. Second Reading Proposed Ordinance Amending SVMC Relative to City Treasurer — Cary Driskell (10 minutes) 4. Motion Consideration: Allocation of funds to Outside Agencies — Mark Calhoun (30 minutes) 5. Info Only: Dept Reports [ *estimated meeting: 55 minutes] October 4, 2011, Joint Meeting with Planning Commission Study Session Format, 6:00 p.m, [due Sept 261 Shoreline Draft Goals and Policies — Lori Barlow ( -120 minutes) October 6, 2011, AWCRegional MeetingSpokane, Wa. October 11, 2011, Formal Meeting Format, 6:00 p.m. [due date Mon, Oct 31 1. Public Hearing: 2012 Budget — Mark Calhoun (10 minutes) 2. Consent Agenda (claims, payroll, minutes) (5 minutes) 3. First Reading Proposed Ordinance, 2012 budget Property Tax - Mark Calhoun (15 minutes) 4. First Reading Proposed Ordinance 2012 budget, tax confirmation — Mark Calhoun (15 minutes) 5. Admin Report: Spokane Valley Fire Dept Accreditation — Chief Thompson (20 minutes) [ *estimated meeting: 65 minutes] October 18, 2011, Study Session Format, 6:00 p.m. 1. CDBG Project Ideas — Scott Kuhta 2. Budget Amendment, 2011 — Mark Calhoun 3. Advance Agenda — Mayor Towey [due date Mon, Oct 101 (20 minutes) (20 minutes) (5 minutes) [ *estimated meeting: 45 minutes] Draft Advance Agenda 9/2/2011 11:48:45 AM Page 1 of 3 October 25, 2011, Formal Meeting Format, 6:00 p.m. [due date Mon, Oct 171 1. PUBLIC HEARING: 2011 Amended Budget — Mark Calhoun (10 minutes) 2. PUBLIC HEARING: CDBG — Scott Kuhta (10 minutes) 3. Second Reading Proposed Ordinance, 2012 budget Property Tax — Mark Calhoun (15 minutes) 4. Second Reading Proposed Ordinance 2012 budget, tax confirmation — Mark Calhoun (15 minutes) 5. First Reading Proposed Ordinance Adopting 2012 Budget — Mark Calhoun (15 minutes) 6. Proposed Resolution Amending Fee Resolution for 2012 — Mark Calhoun (20 minutes) 7. Info Only: Dept Reports [ *estimated meeting: 85 minutes] November 1, 2011, Study Session Format, 6:00 p.m. [due date Mon, Oct 241 1. Public Facilities District Presentation, Proposed Convention Center Completion — Kevin Twohig (20 min) 2. Advance Agenda — Mayor Towey (5 minutes) [ *estimated meeting: minutes] November 8, 2011, No meeting (3 councilmembers attending a conference) November 15, 2011, Special, Formal Format, 6:00 p.m. [due date Mon, Nov 71 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Second Reading Proposed Ordinance Adopting 2012 Budget — Mark Calhoun (15 minutes) 3. First Reading Proposed Ordinance Amending 2011 Budget — Mark Calhoun (10 minutes) 4. Advance Agenda — Mayor Towey (5 minutes) [ *estimated meeting: minutes] November 22, 2011; NO MEETING (Thankseivine week) November 29, 2011, Study Session Format 6:00 p.m. 1. Info Only: Dept Reports December 6, 2011, Study Session Format, 6:00 p.m. 1. Advance Agenda — Mayor Towey [due date Mon, Nov 211 [ *estimated meeting: minutes] [due date Mon, Nov 281 (5 minutes) [ *estimated meeting: minutes] December 13, 2011, Formal Meeting Format, 6:00 p.m. [due date Mon, Dec 51 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Second Reading Proposed Ordinance Amending 2011 Budget — Mark Calhoun (10 minutes) 3. Committee, Boards, Commission Mayoral Appointments — Mayor Towey (15 minutes) [ *estimated meeting: minutes] December 20, 2011, Possible no meetine (Christmas Week) December 27, 2011, Formal Meeting Format, 6:00 p.m. 1. Info Only: Dept Reports [due date Mon, Dec 19]] [ *estimated meeting: minutes] Draft Advance Agenda 9/2/2011 11:48:45 AM Page 2 of 3 OTHER PENDING AND /OR UPCOMING ISSUES /MEETINGS: Bidding Contracts (SVMC 3. — bidding exceptions) Car shows Centennial Trail Agreement Code Compliance Report —Extreme Cases Commute Trip Reduction Program Renewal East Gateway Monument Structure Governance Manual (resolution) Update Greenacres Trail/Northern Railroad Investment Accounts Lodging Tax Funding for 2012 (Oct 2011) Milwaukee Right -of -way Mission Ave Design (Mission & Long ped. crossing) Old Mission Ave Trail Access Parking/Paving Options (for driveways, etc.) Pavement Management Program Update Prosecution Services Public Input Process for Capital Projects Railroad Quiet Zones Senior Housing Sidewalks Signs (Liberty Lake sign; Veterans Monument sign, City signs) Site Selector Update Solid Waste Amended Interlocal Speed Limits Sports Commission Presentation Sprague Appleway Corridor Environ.Assessment Stormwater Projects for Grant Funding WIRA, Water Protection Commitment, Public Educ. *time for public or council comments not included Draft Advance Agenda 9/2/2011 11:48:45 AM Page 3 of 3