Resolution 07-005 Repeals Resolutions 03-041 & 04-012 CITY OF SPOKANE VALLEY
SPOKANE COUNTY,WASHINGTON
RESOLUTION NO. 07-005
A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, REPEALING RESOLUTIONS 03-041 RELATING TO PURCHASING
AUTHORITY OF THE CITY MANAGER, AND RESOLUTION 04-012 RELATING TO
CHANGE ORDER AUTHORITY OF THE CITY MANAGER, AND MATTERS RELATING
THERETO.
WHEREAS, the City Council previously adopted Resolution 03-041 providing authority for the City
Manager to make purchases on behalf of the City up to certain dollar amounts without seeking additional
authorization from the City Council; and •
WHEREAS, the City Council .previously adopted Resolution 04-012 providing authority for the City
Manager to sign for change orders on behalf of the City up to $50,000 without seeking additional
authorization from the City Council; and
WHEREAS, the Council recently adopted Ordinance 07-004, which codified the City Manager's
contracting authority and changed certain of the amounts to provide for more uniformity; and
WHEREAS, it is necessary to repeal Resolutions 03-041 and 04-012 because the authority specified in
those Resolutions is now contained in Spokane Valley Municipal Code 3.35.010.
NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County,
Washington, as follows:
Section 1. On July 8, 2003, the City Council adopted Resolution 03-041, establishing signature limits for
contracts.
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Section 2. On April 27, 2004, the City Council adopted Resolution 04-012, authorizing the issuance of
change orders or extra work in contracts with the City.
Section 3. The Council hereby repeals Resolutions 03-041 and 04-012 in their entirety because the
authority provided therein has been placed in SVMC 3.35.010.
Section 4. Effective Date. This Resolution shall be in full force and effective on May 20, 2007.
Adopted this 1St day of May, 2007.
City of Spokane Valley
ATTEST:
C-)1-(1A4i,V)LANthr_.
Diana Wilhite, Mayor
�ir•f ,,A0/.
C-tiristine Bainbridge, City Clerk
Approved as to Form: .
►■
Office oft to City • iley
Resolution 07-005,Repeals 03-041 and 04-012
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
RESOLUTION NO. 03- 04 I
A RESOLUTION OF THE CITY OF SPOKANE VALLEY,SPOKANE COUNTY,
WASHINGTON, ESTABLISHING SIGNATURE LIMITS WITH
RESPECT TO AGREEMENTS MADE ON BEHALF OF THE CITY.
WHEREAS, pursuant to Ordinance, the City has established procedures for the purchase
of goods, supplies, materials and equipment, architectural and engineering services and the
procurement of public works from the small works roster;
WHEREAS, to facilitate the business of the City and provide for the convenience of
persons and entities who provide goods or services to the City, the City has approved certain
form agreements by Resolution;
WHEREAS, the City Manager, as the Chief Executive Officer of the City, is authorized
pursuant to State law to conduct and manage the administrative affairs of the City which include
entering into contracts on behalf of the City; and
WHEREAS, to facilitate the administrative operations of the City, the Council establishes
the following limits with respect to the signature authority of the City Manager.
NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley,
Spokane County, Washington, as follows:
On behalf of the City of Spokane Valley, the City Manager pursuant to Ordinance and
State law is authorized to execute contracts in the following amounts.
Description Amount
1. Public Works - Small Works Roster $200,000.00
2. Architectural and Engineering Services $100,000.00
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3. General Services $100,000.00
4. Acquisition of Supplies, Materials, Goods
and Equipment $50,000.00
The above amounts shall not be exceeded without City Council approval.
Adopted this U day of A ...d , 2003.
City of Spo e Vall-
Mayor Michael DeVleming
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C'1Documents and Settingslcbainbridgc\Local ScttineslTemporary Internet Filr\Content.IE5 GDEJWXQBIResolution03-(06-27-03)[I].DOC
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CITY OF SPOKANE VALLEY
SPOKANE COUNTY,WASHINGTON
RESOLUTION NO.04-012
A RESOLUTION OF THE CITY OF SPOKANE VALLEY,SPOKANE COUNTY
WASHINGTON AUTHORIZING TI3E ISSUANCE OF CHANGE ORDERS AND/OR EXTRA
- WORK TN CONTRACTS WiTH THE CITY
WHEREAS, the City of Spokane Valley has established procedures for the purchase of goods,
supplies, materials and equipment, architectural and engineering services and the procurement of public
works pursuant to the general law of the State;
WHEREAS, to facilitate the business of the City and provide for the convenience of persons and
entities who provide goods or services to the City, the City has authorized the City Manager to execute
contracts for the above matters in such amounts as established by Resolution;
WHEREAS,the City Manager, as the Chief Executive Officer of the City, is authorized by state
law to manage the administrative affairs of the City including the proper execution of work performed
. pursuant to c•ontractwith the City;
WHEREAS, it is often necessary as a result of unforeseen,emergency or changed conditions to
modify the scope of work performed under contract with the City in a prompt and timely matter to protect
the best interest of the City;
WHEREAS, it is a common business practice to execute change orders and/or requests for extra
work during the course of a project; and
AREAS,through this Resolution the City Council authorizes and grants authority to the City
Manager to issue change orders and/or requests for extra work as set forth herein.
NOW, THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane
• County, Washington as follows:
1. Change Orders/Extra Work.
Where the City has entered into a contract that relates to the purchase of goods,supplies,
materials or equipment, architectural andlor engineering services, or the procurement of a public work
pursuant to state law,the City Manager may issue a change order or request for extra work.
The City Manager may authorize changes in the work or services set forth in the contract
documents where there are changed conditions, a requirement that extra work or service be performed or
such other circumstances that necessitate a modifiication to the contract. Changed conditions shall for
purposes of this Resolution be defined as the presence of unforeseeable conditions which could not have
reasonably been anticipated by either party to the contract. The determination of changed conditions shall
be made pursuant to the reasonable discretion of the City Manager. Where there are changed conditions,
the scope of the work, procurement or service may be modified to serve the best interest of the City.In
addition, extra work, regardless of a changed condition, may be ordered by the City Manager in order to
accomplish the purpose and intent of the Contract with the City.
Any finding of a changed condition,authorization for extra work or other matter relating to the
authority in this Resolution shall not exceed the budgeted amount(or appropriation) for the contract,
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Resolution 04-012 Designating Change Order Authority Page 1 of 2
work,procurement or services to be performed for the benefit of the City.Any change order or increase in
the scope of work or service that exceeds$50,000.00 per project,service or purchase shall require the
approval of the City Council.
2. Effective Date.
This Resolution shall be in full force and effect on the date it is adopted.
Adopted this 27't' day of April, 2004.
Attest: City of Spokane Valley
I 1
Christine Bainbridge, City Clerk l Michael Devleming, M yor
Approved as to form:
•y M. .• art:c,Inter m City Attorney
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Resolution 04-012 Designating Change Order Authority Page 2 of 2