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2006, 05-09 Regular MeetingAGENDA SPOKANE VALLEY C I Y COUNCH, REGULAR MEETING Council Meeting #91 Tuesday. May 9, 2006 ,A- 4, 6:00 p.m. CITY HALL AT REDWOOD PLAZA 11707 Fast Sprague Avenue, First Floor Council Requests All Electronic Devices be Turned Off During Council Meeting CAH, TO ORDER: INVOCATION: Pastor Manuel Denning, Fountain Ministries l'LEDGF. OF A1,LEGL•%NCE: ROLL CALL: API'll()%'AL OF AGENDA: INTRODUn-ION OF SPECI t. t_; UYS'I'S AND PRFSF'NTATIOIS: CONIM ITFE. BOARD. LIAISON SUMMARY REPORTS: MAYOR'S REPORT: Proclamations: llfder : l rrrericatr.,v' :1`tanth; l ourism Weep; Notional Safe Boating Week PUB11C f-ONIME TS: Except whero indicated below for "public comment" this is an opportunity for the public to speak on any topic:. When you come to the podium, please state your name and address for the record and limit remarks to three minutes. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. A C;ouncilmember may remove an item from the Consent Agenda to be considered scparntely. a. Following claim vouchers: VOLiCI FER LIST DATE VOLIC HER ks TOTAL VOUCHER ANIOUNC 04-24-2006 8985-9037 88.483.33 04-28-2006 9038 6,527.19 04-28-2006 9039-9071 1,733,285.95 G12AND TOTAL. 1,82$,296.47 b. Pa-,Toll for Pay Period Ending April 30.2006: 5200,784.91 c. Resolution 06-011 Setting Planning Commission Public Hearing for Street Vacation Request STV-02-06 d. Minutes of April 18, 2006 Special Council Meeting c. Minutes of April 25, 2006, Regular Council Meeting f. Minutes of May 2, 2006 Council Study Session Meeting NEW BLISINESS 2. Sccond Reading Proposed Ordinance 06-012 Amending Regulations for Off-road Vehicles - Miko Connelly/Cory Driskell ]public comment] 3. First Reading Proposed Ordirumcc 06-013 regulating Logo Use - Cary Driskell 4. Motion Consideration. Contract Award for Spmgue!Applcway Subarea Plan - Marina Sukup/ Scott Kuhta [public comment] Council Agenda 05-09-06 Keipular Meeting Pwce 1 of 2 5. Motion Consideration: Consultant Services Agreement for the Street Master Plan - Neil Kersten (public comment( 6. Motion Consideration: Hearing Examincr Agreement - Morgan Koudelka (public comment] 7. Motion Consideration: Acquisition of State Park Lands -,Mike Jackson [public comment] 8. Motion Consideration: School Zone Flashing Light Project Grant - Neil Kerstmi (public comment) PUBLIC C'ONMTFNTS Except where indicated above for "public comment" this is an opportunity for the public to speak on any topic. W1tcn you come to the podium, please state your name and address for the record and limit remarks to three minutes. ADhIF IS'MATIVE REPORTS: 9. Hazud Inventory Analysis Rcport -Tom Scholtens 10. Dry Customer Service Definition - Nina Regor 1 CenterPlace Technology - Mike Jackson INFORMATION ONLY: (These items will not be discussed or reported upon.] 12. Above Ground Slorage Tanks -Tom Scholtens ADJOURNMENT FUTURE SC1fF.DULE Regular Council Afeetings are generally held 2nd and 4 * Tuesdays, beginning at 6: 00 p.m Councll S'hrdy Sesslinty are generally held I", .i<"' and Sth Tuerdays, beginning at 6:00 pant: Other Tentative Uncornin,P 4feetioryEvents: Wednesday, June 14,22006,6:00 p.m : Convemation with the Community. <_,rccnacres Christian Church 18018 E. Mission Avenue NO*nCE: Individuals ptetnning to attend the melting who require special assisittt►ce to accommodate physical, houink, or athrr impairments, please contact die City Clcrk at (509) 921.1000 as soon as pnssibte w that arrnnpcroents may be made Council Agenda 05-04-06 Regular Mooing Pap 2 or 2 SpCITYokane ,;o*Ualley (R,OCLAWAVON 0LDE"WE4UCXXS' 91109VrM CITT O F STOxANE VALLE2; W,4SYaXGT09VV Whereas, Spokane Valley' is home to a large population of citizens aged 60 years old or older; and Whereas,- the older citizens of our City are representative of an unprecedented trend in the nation's demographic makeup; and Whereas, older persons are, as citizens and community members, entitled to lives of dignity and independence, free from the fears, myths, and misconceptions about aging, and Whereas; as America grows older, - each community must strive to understand and address the evolving challenges and needs of our older citizens and the people who care for them; and Whereas, our society is dependent upon the nurturing, support, and resources shared between generations, and benefits from our mutual efforts to meet the needs of America's older persons and those who love them. A'OW, THEREFORE, I, Mayor Diana Wilhite, on behalf of the City Council of the Cite of Spokane Valley, Washington, do hereby proclahn May 2006 as "Older Americans' Month. " I encourage all citizens to ►vork together to increase mvareness and understanding of older American's. IN WITNESS WHEREOF, I HA VE H.ER.E UN] 0 SET MY .HAND AND CA USED THE Seal of the City of Spokane Valley to be afJtxed this' day of May, 2006 11 A Q~ aHialuekh~~ DIANA WI HITS, MAYOR fl f 1 or okane ..;oOValley ~PROCGAUMAVON TOV IS9W WEEX CITT O F SPOKANE VALLET, WASYCIWG`I'ON WHEREAS: May 2006 marks the 23rd anniversary of the designation of National Tourism Week emphasizing the economic impact of travel and tourism., and showing appreciation to the travelers who make it happen, and WHEREAS: the US. Congress and a Presidential Proclamation urge citizens to observe the week with 'the appropriate ceremonies and activities;" and WHEREAS: tourism brings $648 million to the Spokane region on an annual basis; and WHEREAS: the hospitality and travel industry in the Spokane region sustains over 9,420 jobs; and WHEREAS: Spokane Valley recognizes the importance of our hospitality industry in providing and retaining jobs, generating revenue for local businesses, generating tax revenue that benefits all citizens, and promoting our wonderful region as a travel destination. NOW, THEREFORE, 1, ltlayor- Diana Wilhite, on behalf of the City Council of the City of ..Spokane Valley, Wm;hington, do hereby proclaim May 13t4 through.Alay 21st, 2006 as "Tourism Week." IN WITNESS Wfi EREOF, .1 have hereunto set my hand and caused the Seal of the City of Spokane Vallc-y to be affixed this 9th day of.May 2006 Zk Lax) Gk-W MAYOR, DIANA NVIL,HITF Spokane ,;o*Ualley qDR0CLA5(XAg70N i ationa[Safe Boating Week ClgT O F SPOMW E VALLEY; WASx7NGTON WHEREAS: on average, 700 people die each year in boating-related accidents in the U. S.; nearly 70% of those are fatalities caused by drowning; and WHEREAS: the majority of those accidents are caused by human error or poor judgment and not by the boat, equipment, or environmental factors: and WHEREAS: a significant number of boaters who lose their lives by drowning each year would be alive today had they worn their life jackets; and WHEREAS: modern lifejackets are more comfortable, more attractive, and more wearable than styles of years past and deserve afresh look by today's boating public. NOW, THEREFORE,, I, Mayor Diana Wilhite, on behalf of the City Council of the City of Spokane Valley, Washington, do hereby support the goals cif the North American Safe Boating Campaign and United States Power Squadrons and proclaim May 20 through .iV.lay 26, 2006 as "National Safe .Boating Week" I urge all those who boat, to practice safe boating habits, and to "Boat Smart, Boat Safe, and Wear it." IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Spokane Valley to be aff~red this 9`h day of May, 2006 ~a W~3u~u~ DTANA WILHYFE, MAYOR. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 05-09-06 City Manager Sign-off: Item: Check all that apply: x consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Approval of the Following Vouchers: BACKGROUND: VOUCHER LIST DATE VOUCHER 4s TOTAL VOUC14ER A~MOUN`1' 04-24-2006 8985-9037 88,483.33 041-28-2006 9038 6.527.19 04-28-2006 9039-9071 1,733,285.95 GRAND TOTAL 1,828,296.47 RECOMMENDED ACTION OR MOTION: Approve claims for vouchers as listed above. BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: Mary Baslington ATTACHMENTS Voucher Lists vchlist Voucher List Page: 0412412006 1:17:20PM Spokane Valley 1 Bank code : apbank Voucher Date Vendor Invoice PO # Description/Account Amount 8985 4/21/2006 000379 CITY OF SPOKANE VALLEY 04/21/06 Permit REMODEL PERMIT 164.96 Total : 164.96 8986 4/24/2006 000969 ADAMS & CLARK, INC. 4765 40839 BEVERLY HILLS STORMWATER PL 2,000.00 Total : 2,000.00 8987 4124/2006 000998 AIR FILTER SALES NW, INC. 39041 41000 AIR FILTERS FOR CP 271.97 Total: 271.97 8988 4/24/2006 000197 AIR INC. 102868 EMPLOYEE BACKGROUND CHECK 125.00 Total : 125.00 8989 4/24/2006 000150 ALLIED FIRE & SECURITY IVC20067347 KEYS FOR CENTERPLACE 5.22 Total : 5.22 8990 4/2412006 001039 AMERICAN BUILDING MAINTENANCE 2811615 41015 CP SCRUBIWAX GREAT ROOM 510.25 2811627 41029 CP BUFF GREAT ROOM 245.10 Total : 755.35 8991 4/24/2006 000221 AMERICAN PUBLIC WORKS ASSOC. 41228 MEMBERSHIP RENEWAL - KERSTE 136.00 Total : 136.00 8992 4/24/2006 001012 ASSOCIATED BUSINESS SYSTEMS 86442 COST PER COPY CHARGES 102.03 Total : 102.03 8993 4124/2006 001017 AVTECH SOFTWARE 2006031501 41030 TEMPAGER SUPPORT RENEWAL 148.34 Total : 148.34 8994 4/24/2006 000173 BINGAMAN, GREG 13632 REIMS. TRAVEUMILEAGE 14.69 Total : 14.69 8995 4/24/2006 000918 BLUE RIBBON LINEN SUPPLY, INC. 8709686 CENTERPLACE LINEN SERVICE 275.24 Total : 275.24 8996 4/24/2006 000101 CDWG XN97075 40985 DUALHEAD VIDEO CARD 140.84 XP33017 40985 MONITORS & MOUSE 1,508.54 Page: 1 vchlist 0412412006 1:17:20PM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice PO # Description/Account Amount 8996 4/24/2006 000101 000101 CDWG (Continued) Total: 1,649.38 8997 424/2006 000863 CENTURY WEST ENGINEERING CORP. 023093 40976 TRANSPORTATION PLANNING SEF 16,569.82 Total : 16,569.82 8998 4/24/2006 001048 CITY PARCEL DELIVERY, INC. 306216 DELIVERY FUEL SURCHARGE 0.94 949125 DELIVERY SERVICE 5.55 952048 DELIVERY SERVICE 5.55 Total : 12.04 8999 4/24/2006 000606 COLUMBIA FIBER SOLUTIONS 3856 4/5106 DARK FIBER LEASE 32.58 Total : 32.58 9000 4/24/2006 000035 CORPORATE EXPRESS 69702351 41016 OFFICE SUPPLIES 19.83 Total : 19.83 9001 4/24/2006 000284 CRUCIAL TECHNOLOGY INC. 209233833 41009 #CT523950, DDR PC2700 CL=2.5 D 120.54 Total : 120.54 9002 4/2412006 000919 DAN THE PIANO MAN 018692 40996 PIANO COVER FOR SENIOR CTR. 189.88 18642 40996 PIANO FOR SENIOR CENTER 1,334.55 40996 Total : 1,524.43 9003 4/24/2006 000235 DATA BASE SECURE RECORDS DES. 4894 DOCUMENT SHREDDING SERVICE 30.00 Tota I : 30.00 9004 4/24/2006 000683 DAVID EVANS & ASSOCIATES 192530 40562 SPOKANE VALLEY PLAN REVIEW 2,720.34 Total : 2,720.34 9005 4/24/2006 000136 DEPARTMENT OF INFO SERVICES, STA' 2006030223 STATE IT SERVICES 110.06 40974 Total : 110.06 9006 4124/2006 000686 DEPARTMENT OF LICENSING 04/24106 DOL Cash CASH TRANSMITTAL TO DOL 13.00 Total : 13.00 9007 4/24/2006 000999 EASTERN WASHINGTON ATTORNEY, S I 10296 LEGAL PROCESS SERVING . 68.00 e: 2 vchiist Voucher List Page: 3 04124/2006 1:17:20PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice PO # Description/Account Amount 9007 4/24/2008 000999 000999 EASTERN WASHINGTON ATTORNE (Continued) Total : 68.00 9008 4/24/2006 000645 ECONORTHWEST 7906 40979 CERB GRANT SERVICES 3,500.00 Total : 3,500.00 9009 4124/2006 000746 EMPLOYMENT SECURITY DEPARTMENT 21756-00 2 UNEMPLOYMENT INSURANCE TAX 1,937.17 Total : 1,937.17 9010 4/24/2006 000917 GRAYBAR 916685673 40986 10' BLUE PATCH CORDS 168.97 916685674 40986 10' BLUE PATCH CORDS 84.50 916685675 40986 10' BLUE PATCH CORDS 105.61 916685676 40986 10' BLUE PATCH CORDS 105.61 916799832 40986 10' BLUE PATCH CORDS 42.24 Total : 506.93 9011 4124/2006 000002 H & H BUSINESS SYSTEMS INC. 143842 COST PER COPY CHARGES 146.53 143882 COST PER COPY CHARGES 197.80 143883 COST PER COPY CHARGES 66.75 143884 COST PER COPY CHARGES 42.54 143885 COST PER COPY CHARGES 13.94 143898 COST PER COPY CHARGES 199.37 143899 COST PER COPY CHARGES 53.62 143903 COST PER COPY CHARGES 113.39 143911 COST PER COPY CHARGES 216.84 143956 COST PER COPY CHARGES 19.81 Total : 1,070.59 9012 4/24/2006 000220 ICMA 206122' ICMA MEMBERSHIP RENEWAL-RE4 898.56 Total : 898.56 9013 4/24/2006 000393 INLAND AUDIO VISUAL 6629 41031 CP - RENT AUDIO EQUIPMENT 383.36 Total : 383.36 9014 4124/2006 000022 INLAND BUSINESS PRODUCTS, INC. 53799 CI'T'Y PHOTO ID CARDS 32.58 Total : 32.58 9015 4/2412006 000117 JOURNAL NEWS PUBLISHING INC. 27538 ADVERTISING 25.00 27562 ADVERTISING 23.25 Page: 3 vchlist Voucher List Page: 4 0412412006 1:17:20PM Spokane Valley Bank code : Voucher apbank Date Vendor Invoice PO # Description/Account Amount 9015 4/24/2006 000117 JOURNAL NEWS PUBLISHING INC. (Continued) 27564 ADVERTISING 47.60 27566 ADVERTISING 99.00 27567 ADVERTISING 90.75 27568 ADVERTISING 74.25 27569 ADVERTISING 72.00 27570 ADVERTISING 74.25 Total : 506.10 9016 4/24/2006 000864 JUB ENGINEERS, INC. 0038273 40948 TRAFFIC ENGINEERING SERVICES 6,551.32 Total : 6,551.32 9017 4/24/2006 000786 K & N ELECTRIC MOTORS; INC. 57776 PUMP INSPECTION 163.33 Total : 163.33 9018 4124/2006 000069 MERCIER, DAVID 4/17/06 DM Reimb. REIMS. TRAVEL/MILEAGE 450.18 May auto allowance MAY AUTOMOBILE ALLOWANCE 400.00 Total : 850.18 9019 4/24/2006 000258 MICROFLEX INC. 16271 TAX AUDIT PROGRAM 859.48 Tota 1 : 859.48 9020 4/24/2006 000040 MUNICIPAL RESEARCH & SERVICES, C14/21/06 MRSC PUBLICATION 20.00 Total : 20.00 9021 4/24/2006 001035 NETWORK DESIGN & MANGEMENT 13632 40987 CISCO 4500 FIBER MODULE 5,078.84 Total : 5,078.84 9022 4/24/2006 000652 OFFICE DEPOT INC. 331926955-001 40983 OFFICE SUPPLIES 653.45 40983 331927014-001 40983 OFFICE SUPPLIES 56.56 333081520-001 41004 OFFICE SUPPLIES 272:42 333081520-001 40998 CP OFFICE SUPPLIES 187.88 40998 333081520-001 40989 OFFICE SUPPLIES 34.78 40989 e: 4 vchlist Voucher List Page: 5 04124/2006 1:17:20PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice PO # Description/Account Amount 9022 4/24/2006 000652 OFFICE DEPOT INC. (Continued) 333082227-001 41004 OFFICE SUPPLIES 16.29 333082227-001 40999 OFFICE SUPPLIES 41.34 40999 40999 333082227-001 40998 CP OFFICE SUPPLIES 311.11 40998 333082227-001 40989 OFFICE SUPPLIES 201.06 40989 333082227-01 40990 OFFICE SUPPLIES 103.34 333082228-001 40990 OFFICE SUPPLIES 206.70 333412614-001 41010 OFFICE SUPPLIES 78.33 Total : 2,163.26 9023 4/24/2006 000512 OFFICETEAM 15546326 TEMPORARY EMPLOYMENT SERVI 660.00 15598320 TEMPORARY EMPLOYMENT SERVI 643.50 Total : 1,303.50 9024 4/24/2006 000119 PIP PRINTING INC. 1330033921 41033 RUN & BIND CAFR REPORTS 705.62 Total : 705.62 9025 4124/2006 000494 PRO PEOPLE STAFFING SERV INC. 11,743 TEMPORARY EMPLOYMENT SERVI 1,067.60 Total : 1,067.60 9026 4124/2006 000019 PURRFECT LOGOS, INC. 16019 GOTHMANN VEHICLE MAGNETS 54.30 Total : 54.30 9027 4/24/2006 000341 RICOH CORPORATION 06059765666 COPIER LEASE PAYMENT 246.30 06059766082 COPIER LEASE PAYMENT 412.30 06059783902 COPIER LEASE PAYMENT 238.70 Total : 897.30 9028 4124/2006 000090 SPOKANE COUNTY INFORMATION, SYS 60290 COUNTY IT SUPPORT 15,141.86 Total : 15,141.86 9029 4/24/2006 000323 SPOKANE COUNTY UTILITIES 0244331074433 SEWER CHARGES 78.80 031608/081608 SEWER CHARGES 4/05 255.19 Page: 5 vchlist Voucher List Page: 6 0412412006 1:17:20PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice 9029 4/2412006 000323 000323 SPOKANE COUNTY UTILITIES (Continued) 9030 4124/2006 000404 SPOKANE VALLEY HERITAGE MUSEUM 06-107 9031 4124/2006 000516 TETRA TECHIKCM 146428 9032 4/24/2006 000797 THE KIPLINGER LETTER 0499034924 9033 4/24/2006 000093 THE SPOKESMAN-REVIEW INC. 42365 3131/06 9034 .4/24/2006 000167 VERA WATER 8, POWER 0005-016348.01 0006-033021.00 0007-017753.01 0010-003488.01 0011-010826.01 0012-004137.02 0013-032589.01 004000755.01 008-010790.01 9035 4/24/2006 000964 VOLT 14327811 9036 4124/2006 000980 WESTERN SYSTEMS 1004095 9037 4/2412006 001047 YELLOW PAGES 191814 / 417/06 53 Vouchers for bank code : apbank 53 Vouchers in this report PO # Description/Account Amount Total : 333.99 TOURISM PROMOTION 545.49 Total : 545.49 40617 TOP SOIL MIX DESIGN 6,000.00 Total : 6,000.00 SUBSCRIPTION RENEWAL 89.00 Total : 89.00 ADVERTISING 1,704.62 Total.: 1,704.62 STREET LIGHTING POWER CHARC 67.75 STREET LIGHTING POWER/LIGHTII 19.48 STREET LIGHTING POWER/LIGHTII 17.49 STREET LIGHTING POWER CHARC 132.10 STREET LIGHTING POWERI WATEF 35.41 STREET LIGHTING POWER/WATEF 39.55 STREET LIGHTING POWER/WATEF 68.32 STREET LIGHTING POWER CHARC 192.70 STREET LIGHTING POWER CHARC 64.53 Total : 637.33 TEMPORARY EMPLOYMENT SERVI 495.00 Total : 495.00 41013 TRAFFIC CONTROLLER TRAINING 7,819.20 Total : 7,819.20 CP YELLOW PAGES ADVERTISING 298.00 Total : 298.00 Bank total : 88,483.33 Total vouchers : 88,483.33 6 vchlist Voucher List Page: 7 04124/2006 1:17:20PM Spokane Valley Bank code: agbank Voucher Date Vendor I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify to said claim. Finance Director Dale Invoice PO # DescriptionlAccount Amount Page: 7 vchlist Voucher List Page: 1 0412812006 2:30:45PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice 9038 4/26/2006 000803 AMARO LAW OFFICE INC. Final invoices 1 Vouchers for bank code: apbank 1 Vouchers in this report I, the undersigned, do certify under penalty of penury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify to said claim. Finance Director Date PO # Description/Account CODE ENFORC. LEGAL SERVICES Total Bank total Total vouchers Amount 6,527.19 G,527.19 6,527.19 G,527.19 Page: 1 vchlist • Voucher List Page: 1 0412812006 1:35:48PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice PO # Description/Account Amount 9039 4/2712006 000484 MOONEY & PUGH CONTRACTORS INC. 06-099 41041 REPAIR CHILLER LINES AT CENTE 18,396.91 Total : 18,396.91 9040 4128/2006 000335 ALTON'S TIRE INC. 6-15183 VEHICLE MAINTENANCE 22.33 Total : 22.33 9041 4/2812006 000037 AMERICAN LINEN INC. 227698 FLOOR MAT SERVICE 45,38 Total : 45.38 9042 4128/2006 001045 AVISTA UTILITIES Refund ROW permit REFUND ROW PERMIT #06001247 70.00 Refund ROW permit REFUND ROW PERM 11' #060000114 70.00 Total : 140.00 9043 4/28/2006 000918 BLUE RIBBON LINEN SUPPLY, INC. 8711603 CENTERPLACE LINEN SERVICE 137.58 Total : 137.58 9044 4/28/2006 000835 CERIUM NETWORKS LLC 000908 IT SUPPORT 195.48 Total : 195.48 9045 412812006 000729 CH2MHILL INC. 3548027 - R 40561 BARKER ROAD IMPROVEMENT PR 33,841.05 Total : 33,841.05 9046 4/28/2006 000109 COFFEE SYSTEMS INC 39515 CP COFFEE SUPPLIES 68.95 39688 COFFEE & TEA SUPPLIES 225.61 Total : 294.56 9047 4/28/2006 000683 DAVID EVANS & ASSOCIATES 192532 40861 APPLEWAY AVENUE RECONSTRU, 5,373.43 Total : 5,373.43 9048 4/2812006 000278 DRISKELL, CARY 4125106 CD Reimb. REIMS. TRAVEL1MILEAGE 164.88 Total : 164.88 9049 4/28/2006 000071 GOLMAN, SUE 4124/06 SG Reimb. REIMS. MILEAGE & SUPPLIES 25.97 Total : 25.97 9050 4/28/2006 000917 GRAYBAR 916818791 41036 FIBER PATCH CORDS FOR CISCO • 159.91 916618792 41036 FIBER PATCH CORDS FOR CISCO 339.86 Page: 1 vchlist 04/28/2006 1:35:48PM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice PO # Description/Account Amount 9050 4/28/2006 000917 000917 GRAYBAR (Continued) Total: 499.77 9051 4/28/2006 000222 ICMA RETIREMENT CORP. 27280 ICMA OTRLY PLAN FEE-401A EXEC 125.00 Total : 125.00 9052 4/28/2006 000022 INLAND BUSINESS PRODUCTS, INC. 53827 CITY PHOTO ID CARD 19.55 :I Total: 19.55 9053 4/2812006 001050 KC CHARLES, INC. Refund permit REFUND MECH. PERMIT #0600130, 89.00 Total : 89.00 9054 4/28/2006 001051 KOUDELKA, MORGAN 4128/06 MK Reimb. REIMS. EMPLOYEE RECOGNITION 15.96 Total : 15.96 9055 4/28/2006 000033 MCPC, INC. 4910765 41008 CISCO ANNUAL SMARTNET RENE% 3,110.50 Total : 3,110.50 9056 4/28/2006 001035 NETWORK DESIGN & MANAGEMENT 13644 IT SUPPORT 2,600.00 Total : 2,600.00 9057 4128/2006 000239 NORTHWEST BUSINESS STAMP INC. 58685 41042 NAME & POSITION PLATES 32.91 Total : 32.91 9058 4/28/2006 000652 OFFICE DEPOT INC. 333502667-001 41018 COPIER PAPER 1,169.65 333817679-001 40990 OFFICE SUPPLIES 39.11 333819424-001 40975 OFFICE SUPPLIES 15.23 333889349-001 40981 OFFICE SUPPLIES 278.34 40981 Total : 1,502.33 9059 4128/2006 000691 OLSTEN INC. 62316989 TEMPORARY EMPLOYMENT SERVI 239.20 62368850 TEMPORARY EMPLOYMENT SERVI 614.82 Total : 854.02 9060 4/28/2006 000119 PIP PRINTING INC. 1330033972 41038 RUN & BIND BUDGET REPORTS 499.97 Total : 499.97 9061 4/28/2006 000019 PURRFECT LOGOS, INC. 15025 40763 CP DOOR & WINDOW GRAPHICS 122.61 2 l 1 vchlist Voucher List J Page: 3 0412812006 1:35:48PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice PO # Description/Account Amount 9061 4/2812006 000019 000019 PURRFECT LOGOS, INC. (Continued) Total : 122.61 9062 4/28/2006 000024 RESOURCE COMPUTING INC. 37049 40988 MXTREME 200 EMAIL FIREWALL RI 5,929.56 Total : 5,929.56 9063 4!28/2006 000415 ROSAUERS U-CITY INC. 480216 OPERATING SUPPLIES 27.70 631078 BLDG. MEETING SUPPLIES 34.52 Total : 62.22 9064 4/28/2006 000172 SPOKANE COUNTY ENGINEER VLY0602 COUNTY ENGINEERING SERVICES 150,836.27 VLY0602 40937 COUNTY ENGINEERING SERVICES 28,259.69 40937 VLY0603 COUNTY ENGINEERING SERVICES 148,763.76 VLY0603 40937 COUNTY ENGINEERING SERVICES 5,580.37 40937 Total : 333,440.09 9065 4/28/2006 000001 SPOKANE COUNTY TREASURER April 2006 Contracts APRIL 2006 CONTRACT SERVICES 1,321,510.87 Total : 1,321,510.87 9066 4/2812006 000749 SPOKANE REGIONAL HEALTH DIST. 4147106 Health Dist WATER TESTING PROGRAM 155.00 Total : 155.00 9067 4/28/2006 000311 SPRINT SPECTRUM, L.P. 0141276664-3 CELL PHONE CHARGES 747.02 Total : 747.02 9068 4/28/2006 000885 STAGERIGHT CORP. 100658 41045 DECK 2" RAMP FOR CENTERPLACI 471.00 Total : 471.00 9069 4/28/2006 000419 SUMMIT LAW GROUP 29818 GENERAL EMPLOYMENT & LABOR 42.00 29819 MEDIATION 2,289.00 Total : 2,331.00 9070 4/28/2006 000964 VOLT 14336021 TEMPORARY EMPLOYMENT SERVI 495.00 Total : 495.00 9071 412812006 000100 WABO INC. 9432 40991 SCHOLTENS SPRING MEETING 35.00 Total : 35.00 Page: 3 vchlist Voucher List Page: 4 04128/2006 1:35:48PM Spokane Valley Bank code : apbank Voucher Date Vendor 33 Vouchers for bank code : apbank 33 Vouchers in this report I, the undersigned, do certify under penally of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify to said claim. Finance Director Date Invoice Pp # Description/Account Amount Bank total : 1,733,285.95 Total vouchers : 1,733,285.95 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 05-09-06 City Manager Sign-off: Item: Check all that apply: x consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE : Payroll for Period Ending April 30, 2006 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGET/FINANCIAL IMPACTS: Gross: $132,839.38 Benefits: $ 67,945.53 TOTAL PAYROLL: $200,784.91 STAFF CONTACT: Jason Faulkner ATTACHMENTS CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 9, 2006 City Manager Sign-off Item: Check all that apply- ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin report ❑ pending legislation AGENDA ITEM TITLE: Proposed Resolution 06-011 setting a date for a Public Hearing before the Planning Commission - Street Vacation Request (STV-02-06) for the vacation of a portion of (30' x 12565) McMillan Street located between Euclid Avenue to the North and Buckeye Avenue to the south. BACKGROUND: The applicant Lots N Land, LLC, clo Ken Tupper. 122 N Raymond, Spokane Valley, Washington 99206 requests the vacation of an unimproved portion of McMillan Street This section of McMillan road (between Euclid Avenue and Buckeye Avenue) has a Temporary Closure to vehicular traffic. The Temporary closure (Resolution 99-0124) was issued and approved by the Spokane County Board of County Commissioners on February 16, 1999. The applicant is proposing an 85 lot subdivision on parcels 55082.0103 and 55052.0108 contingent upon the vacation. OPTIONS: Set a date for a Public Hearing on the proposed vacation or take no action. MOTION: "I move to approve Resolution 06-011" STAFF CONTACT: Mike Basinger, Associate Planner D,P_4 T CITY OF SPOKANE VALLEY SPOKANE. COUNTY, WASHINGTON RES0 1.1"TION NO. 06-011 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE. COUNTY, WASHINGTON, SETTL\G TIIE PUBLIC IIF.ARLNG DATE AND TINTE FOR TtiE PLANNING COMMISSION TO CONSIDFR STREET VACATION REQUEST STV-02- 06 PURSUANT TO RCW 35.79.010. WHEREAS, the City of Spokane Valley has received a Street Vacation request (City Reference No. STV-02-06) from Lots N Land, LLC, c/o Ken 'Tupper, 122 N Raymond, Spokane Valley, Washington 99206, requesting that the City vacate an unimproved portion of McMillan Street between Euclid Avenue to the North and Buckeye Avenue to the south, a public right-of-way; and, WHEREAS, RCW 35.79.010 specifies that the legislative authority shall establish by resolution the time when a Street Vacation application shall be considered by the legislative authority or a committee thereof; and, WHEREAS, the Spokane Valley Municipal Code 10.05.220 establishes regulations and pnxedures for the processing of vacations of public streets (hereafter referred to as "Street Vacation"); arid. WHEREAS, Spokane Valley Municipal Code 10,05.3 10 specifies that the Planning Commission shall conduct the public hearing required pursuant to RCW 35.79.010; and shall develop and forward a recommendation for a requested Street Vacation to the City Council. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County. Washington, as follows: Section 1. Establishment of Public Hearing Date and Time for STV-02-06. The required public hearing for Street Vacation Request STV-02-06 shall be conducted before the Spokane Valley Planning Commission, June 8, 2006 beginning at 6:00 p.m. in the City Council Chambers at the City Hall of the City of Spokane Valley, 11707 East Sprague Avenue, Spokane Valley, Washington 99206. Section 2. FRective Date. This Resolution shall be in full force and effect May 9, 2006. Adopted this 9th day of May, 2006. ATITST: Christine Bainbridge, City Clerk Approved as to form: Office of the City Attorney CITY U1= SPOKANE VALLEY Diana Wilhite, Mayor Rcselut= 06-011 Establishment of Public Hearing Date and Timc for SIV-02-06 Page I of 1 MINUTES SPOKANE VALLEY CITY COUNCIL SPECIAL MEETING Tuesday, April 18, 2006 6:00 p.m. City Hall Council Chambers 11707 East Sprague Avenue Spokane Valley, Washington Mayor Diana Wilhite called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. Attendance: .Staff Diana Wilhite, Mayor Dave Mercier, City Manager Steve Taylor, Deputy Mayor Nina Regor, Deputy City Manager Dick Dencnny, Councilmember Mike Connelly, City Attorney Mike DeVleming, Councilmember Mike Jackson, Parks & Rec. Director Bill Gothmann, Councilmember Cal Walker, Police Chief Rich Munson, Councilmember Marina Sukup, Community Development Dir. Gary Schimmels, Councilmember Greg McCormick, Planning Manager Scott Kuhta, Senior Planner Ken Thompson, Finance Director Morgan Koudelka, Administrative Analyst Joel Whitman, Administrative Intern Carolbelle Branch, Public Information Officer I.Mist Readin_ Pro osed Ordinance 06-010 Adopting Comprehensive Plan -Mike Connelly Alter City Clerk Bainbridge read the ordinance title, it wos moved by Deputy _Mayor Tcrylor and seconded, to advance Ordinance 06-010 to a second reading at a subsequent meeting. City Attorney Connelly explained that the ordinance is a summary of the thvo to three year's effort in drafting the City's First Comprehensive Plan; that the recitals (whereas clauses) state what is necessary to pass a comprehensive plan, and the Findings are a summary or list of what was accomplished in the formation of the plan. He also mentioned that due to three days of computer technical difficulties, the draft ordinance version Council has before them is not the most current; and he went over several changes to the ordinance, including a new section "a" and "b" under #9 Citizen Participation; and the deletion of the words "proposed and" found at the top of page 2. Councilmember DeVleming asked about the part of the language under new section 9a which mentions comp plan newsletters. After brief discussion, it was detennined there were no newsletters drafted and therefore, thai part of the new language will be deleted. It was then moved and seconded to amend the motion to add those changes which the City Attorney just read into the record. Mayor Wilhite invited public comment on the motion to amend; no comments were offered. Vote to amend the motion: h7 Favor : Unanimous, Opposed.- None. Abstenttotis: A'one. Molioti carried Vote on the newly amended motion: Jn .Favor: Unanimous. Opposed: Atone. Abstentions: None. Motion carried 2. First Reading Proposed Ordinance 06-011 Adopting Crossover iMatrix - Mike Connelly After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Taylor and seconded, to advance Ordinance 06-011 to a second reading at the April 25, 2006 Council meeting. City Attorney Connelly explained that the purpose of this ordinance is to create the rules to initially implement the Comprehensive Plan in a way that requires few changes to the current zoning code; that the proposed matrix specifies existing zone categories which will implement individual Comprehensive Plan land use ..-,-1 Special Meeting Minutes: 04-18-06 Page I of 6 Approved by Council: categories. He added that staff also proposes amending Section 14.416.000 which addresses number of uses per lot; as the interim Zoning Code allows one primary use per lot unless otherwise specified in the Code; and this draft ordinance removes the restriction for areas designated Mixed Use and Corridor mixed Use on the Comprehensive Plan Map. Councilmember Munson asked if staff had the recommendation from the Planning Commission's Public Hearing of April 13, and Mr. Connelly explained that aside from one technical error, the Planning Commission unanimously recommended approval. The technical error mentioned is on the bottom of page 2: Heavy Industrial should be 1-3 rather than 1-2 as shown; which change can be treated as a scrivener's error. Councilmember Gothmann mentioned a citizen had concerns about trucks driving through his mixed-use neighborhood; and Community Development Director Sukup explained that mixed use means industrial uses in the matrices are allowed in that zone; and that some allow the use of trucks but that it is a separate issue and will require an ordinance to establish that. Mayor Wilhite invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 3. Consideration of Comprehensive Plan Requests and Public Record Statements -Scott Kuhta/Greg McCormick Planning Manager McCormick explained that there were two requests which came before Council last week regarding the comprehensive plan map. The first, he explained came from Michal Lee and Doug Gore, whose property is located at the southwest corner of 16`h and Sullivan Road, with a request to change the property to neighborhood commercial; that staff' examined the area and feels it would be appropriate, as it is at the intersection of two arterials. The second request, explained Mr. McCormick, came from three separate people, for property located east of Mullan Road and north of Mission; the area (surrounding Willow east of Locust) has a mixture of uses, some single family, some multi-family; that staff visited the site and recommends community commercial; that the recommendation is not a strong recommendation, and office might be a designation for council consideration as a transition from the higher density commercial area to the intersections; and as a point of clarification, the area outlined in blue on the map is the area in question. Council discussion ensued regarding no notices given to the surrounding property owners in either case; whether the lot on 16`h and Sullivan is large enough to warrant a change to neighborhood commercial or to have a gas station. Mr. McCormick said some zones have minimum lot sizes; and landscaping, or off- street parking is usually what drives the designation more than lot size. Senior Planner Kuhta said he spoke with the land owners who have not indicated what exactly they want to put on the lot, although they did suggest an espresso stand (which is not allowed in a neighborhood commercial zone at this time); and that the development for the area would be dependent on how much parking and drainage they would need, and it is possible that office would work in that area. Councilmember DeVleming mentioned that the surrounding property at the intersection is listed quasi-public, and is owned by Vera Water and Power with the intention of erecting a sub-station in the near future; and that he was not sure if gas stations and/or gas pumps had specific space requirements. Mr. McCormick said that once a development is proposed, issues like ingress and egress would be reviewed, but that there is no development proposal at this moment; and the appropriateness of single family at that corner is the issue; and is probably less appropriate.for low density residential than it would be for neighborhood commercial. Mayor Wilhite invited public comment; no comments were offered. It was moved by Deputy Mayor Taylor and seconded that the land use tunendinent M72 be designated neighborhood commercial. Councilmember Gothmann indicated he would vote against the motion as he feels it would be good to have commercial in part of the city, but that this designation needs the neighborhood involved in the discussion; and that he feels the area should be adopted as it is now (e.g. residential), and then ask the developer to go through the Planning Commission so proper notice and Special Meeting Minutes: 04-18-06 Page 2 of 6 Approved by Council: public hearings can be held on that specific issue; and that since this only affects one lot, it would appear to be spot-zoning. Councilmember Munson stated he too would vote against the motion because he does not want to put the City in a position designating a lot which only has two options for development. Councilmember Denenny disagreed-as he stated that all the other land use designations were made through council without involvement of each lot's neighbors participation; and that the area in question does not fit and cannot be single family residential boxed in by quasi-public property; that the area needs to be cleaned up and one of the ways to accomplish that would be to allow some commercial. Deputy Mayor Taylor said while he appreciates the efforts of the Planning Commission, that is not the only way to have zoning changes; reiterating that council has made similar changes in the last few weeks as it deliberated on various land use map designations. Councilmember DeVleming said there are residential areas on three of the four corners at that intersection, and there are further residential designations nearby with die exception of the church near Sullivan; but that he feels Council is not doing the neighborhood a service by forcing, that particular spot as neighborhood commercial, as the lot is small and will therefore limit what can be developed there; and he will also vote against the motion. Councilmember Schimmels stated the lack of notice and of process are factors that lead hire to vote against the motion. Planning Manager McCormick commented that Council is approving the Comprehensive flan rather than approving zoning; if this property owner wants to do something commercial the day after the comp plan is adopted, they would not be allowed, as they would have to use the cross-over matrix to see what kind of zoning would be consistent with that comp plan designation, which would be neighborhood commercial; they would have to come to the City and apply for a site-specific re-zone which would then go to the Hearing Examiner, with neighbors within 400 feet of the area being notified of the hearing; all as part of the re-zone hearing process; that Council is not approving zoning but is considering approving the Comprehensive Plan. Mayor Wilhite mentioned, and Mr. McCormick confirmed, that the area is surrounded by quasi-public land, owned by Vera Water and Power. Vote by Acclamation: In Favor: Mayor Wilhite, Deputy Mayor Taylor; and Councilmember Denenny. 01)pose& C'otntcilmembers DeVleming, Gothmcnnt, Afiatson, and Schintntels. Abstentions: None. Motion failed. It was moved by Councilmember DeVleming and seconded to approve the land use revision M73. Mayor Wilhite invited public comment; no comments were offered. By way of clarification, Mr. iVicCormick explained that this motion would mean moving the community commercial boundary from the existing line over along the Locust right-of way. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried 4. Motion Consideration: Department of Ecolot;v NPDES Phase Il Regulations Grant - NeilKersten It inns moved by C'otatcilnrember DeVleming and seconded, to accept the NPDES Phase 11 grant in the amount of 575,000. Public Works Director Kersten explained that the Washington Department of Ecology (DOE,) offered the City a one-time $75,000 grant to help set up the City's-NPDES Phase II Program; that the grant is part of a $2.7 million prograrn initiated by DOT' to assist jurisdictions in complying with the provisions of the permit requirements; that the'grants were distributed based upon an evaluation of over a hundred jurisdictions in the state; and that Spokane Valley ranked twenty-second with funds only being distributed to the first thirty-two jurisdictions. To receive the grant, Mr. Kersten explained that there must be an agreement between the City of Spokane Valley and DOE, and that such agreement must be in place by May 1, 2006; and that we anticipate using the hinds to create an inventory and G1S database of stormwater outfalls, begin an illicit discharge elimination program, and start development of an education and outreach program. Director Kersten then went over the highlights of his April 12, 2006 memorandum and listed the six permit requirements; adding that the process should be concluded this September. Mayor Wilhite invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unnonimous. Opposed: None. Abstentions: None. Motion carried. Special Meeting Minutes: 04-15-06 Page 3 of6 Approved by Council: 5. BRAC (Base Realignment and Closure Commission) Process: Walker Army Deserve Center - Amanda Leiker. Project Manager. Office of the Secretary of Defense City Manager Mercier introduced Amanda Leiker, of the Office of Economic Adjustment in Sacramento, California, to brief Council on the deactivitation process concerning the Walker Army Reserve Center. Ms. Leiker explained that she works for the Office.of Economic Adjustment, which is a field activity within the Department of Defense, and that her department assists communities affected by base changes; that tonight's topic is the ten-acre parcel on Sullivan Road which is slated for closure; that Council has the option to form or not form, a local redevelopment authority, or LRA. She then explained the steps to form the LRA as well as the steps to decide not to form a LRA, adding that the LRA must be identified by May 9. Mr. Mercier added that if council wants the property in question, we should not form an LRA; and he explained that this ten-acre site could be suited for a variety of local public agency activities and there is potential use for the City for that area; and that he would not want to encourage Council to perform in a dual role as arbitrator and contender for the property. After discussion among Councilmembers, it was moved by Councilmember Denenny and seconded, to authorize the Mayor to send a letter to the Army announcing the decision not to form an LRA regarding the use of the Lt. Walker Ariny Reserve Facility. Vote by Acclamation: In Favor: Unanimous. Opposed None. Abstentions: Arone. Motion carried. 6. West Valley City School Presentation on Proposed Crosswalk -Robert Tombari West Valley City Student Robert Tombari, along with the school's Principal, gave a PowerPoint presentation on the safety' concerns of the school, in particular, on the need for a crosswalk around Argonne and Mullan Roads. The presenters explained that the utmost concern is the safety of all the students; that many people do not realize there is a school in that area, and most drivers do not slow down for pedestrians in the crosswalk; that they want the community to be more aware, and would also appreciate police officers patrolling the area to ticket offenders, particularly before and after school. Mr. Tombari explained that from observations, only one out of 36 cars stop for pedestrians, and mentioned that many cars travel in excess of the posted 35 mile-per-hour speed limit. Mr. Tombari mentioned that at their request, a resource officer performed a "sting" operation, and in one day wrote approximately 40 tickets for failing to yield to pedestrians in a crosswalk. Mr. Tombari stressed the need for a lighted crosswalk, at the very dangerous intersections mentioned. The Principal explained that putting his personnel in the area, or even asking parents to help, is asking them to take their life in their hands; and stated his opinion that enhancements must be made to the intersection and crosswalk to ensure pedestrian safety. Afer Council discussion, it was determined that Public Works will examine the intersection and try to work on some criteria to determine the best remediation for the situation; adding that it would be good to also do some additional traffic enforcement in that area concerning people not stropping at occupied cross-walks. Nfayor Wilhite called for a recess at 7:30 p.m., and reconvened the meeting at 7:39 p.m. 7. Economic Development Council Quarterly Report - Teresa Sanders Spokane Area Economic Development Council Executive Vice President Teresa Sanders and Jim H.uttcnmaier,- Partner Relations Director, highlighted the first quarter report, which documents were included in the council's packet prior to the meeting. Topics included recruitment, expansion, marketing, lead generation, activity report, property and lead source property, and projects update. One of the project titles included the "Spokane County Baseball Stadium Infrastructure Repair," which Mr. Mercier explained Council will see more information forthcoming, as today he received an e-mail asking our Council to pass a resolution in support of that project; as the County owns the fairgrounds and the stadium, but they are located within the City limits of Spokane Valley. Council thanked Ms. Sanders and Mr. Huttenmaier for the report. Special Meeting Minutes: 04-18-06 Page 4 of 6 Approved by Council: 8. Cable Franchise Update - Morgan Koudelka Administrative Analyst Koudclka explained that the current cable franchise willexpire September 4, 2006; that Comcast invoked the renewal process and chose to negotiate informally; and that we will follow the guidelines of the process while negotiating informally with Comcast. Mr. Koudelka arid Administrative lntern Whitman explained the various aspects of the franchise, including what we can and cannot regulate, the franchise process, ascertainment phase, that a public hearing is scheduled for June 2006, negotiations, local public access (or PEG channels), the citizen survey results, and the need to complete the technical review. Ken Watts, Comcast General Manager also briefly discussed the rates, including the rates for limited basic service. Mr. Koudelka stated that the technical review starts tomorrow and will be completed within the next month; that staff will compile the statements and issues concerning the informal negotiations; and that staff asks Council to consider extending the current franchise agreement through the end of 2006 to allow citizens to continue to use the facilities; and change the dates of the agreement to have it run on the calendar year. Council voiced no objections. 9. Sprague/Appleway Subarea Plan Consultant Contract Report- Mirina Sukup/Scott Kuhta Senior Planner Kuhta explained that staff received four responses to the request for consultant contract; conducted interviews, and now recommends to Council that staff begin negotiations with ECO Northwest, which includes Studio Cascade and Glatting Jackson. Mr. Kuhta also mentioned that staff and the consultants met March 27 to discuss reducing their $408,000 proposal closer to the City's budgeted $250,000. A!fr. Kuhta said the consultants will likely be able to reduce the city center part but the transportation part will take longer to finalize; that the subsequent Phase will not happen until the next budget year so it might be feasible to split the costs between two budget years. During Council/staff discussions, Mr. Mercier mentioned that we have not attempted to calculate any in-kind costs, but this project will be a high priority work plan element for staff and will require the collaboration of a number of staff, and there is the possibility of hiring ternpormy staff to work on the daily issues; freeing time for the planners to concentrate on the difficult task of the subarea plan. Councilmember Munson said that one issue which must be resolved is the ownership of Appleway. There was Council consensus that staff continue to work to reduce costs were possible, and to balance everything considered and come back with a proposal. It was moved by Councilmember Gothmann and seconded to extend the meeting to 9:15 p.m. In Favor; Mayor bVilhite, Deputy Alayor Tajdor, and Cowicilnrembers Schimmels, kfunson, Gothmann, and Denernny. Apposed: Courrcilmeniber DeVle»ziiig. Abstentions: None. Motion carried. 10. CenterPlace Tiber vs. `l'1 Cornmunications and Data - Mike Jackson In the interest of time, this item was postponed to a future council meeting. 11. Parks & Recreation MasterPlan Pending Policy Issues - Vtike Jackson Parks and Recreation Director Jackson explained that the plan is scheduled for adoption April 25; he listed the pending policy issues; and asked Council if they would like to see any other issues addressed or changes made. City Manager Mercier asked if Council would concur to rant staff license to exchange the language to mirror that language pattern of die Comprehensive Plan, changing words "support" for "encourage," etc. Council concurred. 12. Valley Corridor Project: Replace Transportation Improvement Board (TI J) Funds With Federal Funds through Spokane Regional Transportation Council (SRTC) - Neil Kersten In the interest of time, City Manager Mercier gave a very brief synopsis of this issue and explained that it will be forthcoming on the April 25 council agenda. Special Meeting Minutes: 04-18-06 Page 5 of 6 Approved by Council: 13. Advance Agenda -Mayor Wilhite Mayor Wilhite mentioned she plans to schedule a meeting with the Board of County Commissioners to discuss the Appleway property. Councilmember Munson suggested that prior to such meeting, Council determine what kind of strategies or parameters council would like to address with the Commissioners. Council determined that Councilmembers Munson, Denenny, and DeVlcming will get together prior to such joint meeting, to determine those parameters; and to work to form a draft to submit for full council consideration. Mr. Mercier mentioned the May 9 agenda item #3 can be moved if necessary. He also mentioned that he will be in a strategic planning'ex.ercise nest Monday along with the Board of County Commissioners, to discuss such major issues facing the county as the jail and the court, and to work to find a formula to come to conclusion on some of these difficult issues, and present them at a public meeting. 14. Infortrtation Item: Initial Draft Ordinance, I ogo Usage - Cary DriskeII No report at this item was information only. 15. Information Item: T emnorary Assistance to Community DeveloRment Nina Regot No report at this item was inf.'ormation only 16. Council Check-in - Mayor Wilhite - no report. 17. City Manager Comments - have Mercier - no report. .It 1var moved, seconded, cind unanimously agreed io ad,journ. The meeting adjourned at 9:20 p.m. A17 ST: hristine Bainbridge, City Clerk Special Meeting Minutes: 04-18-06 Approved by Council: Diana Wilhite, Mayor Page 6 of 6 Draft ivi IINTUTES City of Spokane Valley City Council Regular Meeting Tuesday April 25, 2006 Mayor Wilhite called the meeting to order at 6:00 p.m., and welcomed everyone to the 90" meeting. Attendance: Diana Wilhite, Mayor Steve Taylor, Deputy Mayor Dick Denenny, Councilmember B ill Gothntann,, Councilrember Rich Munson, Councilmember Gary Schi.mmels, Councilmember City Staff Dave Mercier, City Manager Nina Regor, Deputy City Manager Cary Driskell, Deputy City Attorney Ken Thompson, Finance Director Neil Kersten, Public Works Director Mike Jackson, Parks & Rec Director Mike Connelly, City Attorney Greg McCormick, Planning Manager Scott Kuhta, Senior Planner Carolbelle Branch, Public Information Officer Chris Bainbridge, City Clerk tiVVOCATION: In the Pastor's absence, Deputy Mayor Taylor save the invocation. PLEDGE OF ALLEGIANCE: Mayor Wilhite led the Pledge of Allegiance. :ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present except Councilmember DeVleming. It was moved by Councilmember Schimmels, seconded, and unanimously agreed to excitse Councilmember De Heating from tonight's meeting. APPROVAL OF ACEi"A: It was moved by Deputy Mayor Taylor, seconded, and unanimously agreed to approve the agenda. COMMITTEE, BOARD, LIATSON SUrvfMARY REPORTS: Councilmember Schim.mels: reported that he attended the Spokane Regional Transportation Committee meeting a few weeks ago; he attended the recent meeting on Solid Waste where it was determined that beginning in January, any unsecured load or Untied load going into the transfer station, will automatically be fined; he also visited with the Valley Arts Commission and Mr. Jackson concerning how they want to proceed with their art group. Councilmember Denennv: said that he attended the Spokane Transit Authority (ST'A) meeting last week where lengthy discussion was held on the light rail. Deputy Mayor Taylor: mentioned the recent announcement that Spokane will not host the 2009 World Figure Skating Championships. Councilmember Gothmann: stated that he attended the State of the City AddresslLuncheon; attended a Weed and Seed meeting; and it Chamber of Commerce breakfast where the speaker addressed ways to reduce the cost of medicine. Councilmember Munson: explained that he also attended the State of the City Address/Luncheon; and attended the STA meeting where it was decided to re-write the resolution with the understanding that the Board of Directors makes the decisions; and that they did not commit to build or not to build, as they needed more information on the total cost, including capital outlay, acquiring right-of-way, and operation and maintenance. He said he also attended Japan week in downtown Spokane. Council Meeting: 04-25-06 Page 1 of 7 Approved by Council: Draft MAYOR'S REPORT: Other than preparing and delivering the State of the City Address, Mayor Wilhite reported that she attended a study with the Department of Transportation regarding rail; they are doing a comprehensive state-wide study on rail, passenger and freight, the short lines, and with Burlington, to discuss the types of rail serviced needed; and she attended a tourism meeting through the Greater Spokane Valley Chamber of Commerce. PUBLIC COIVIMF\TS: Mayor Wilhite invited general public comments. Marv Pollard, 17216 E Baldwin Avenue: wanted to give recognition to Mike Jackson for the work on the Parks and Recreation Masterplan, and thanked everyone for their hard work and commitment. 1. PUBLIC HEAItENG: Continued Wearing on Draft Comprehensive Plan. At 6:13 p.m., Mayor Wilhite opened the continuation of the public hearing on the draft Comprehensive Plan, and invited public comments. Doug Gore of Northwest Renovators, Inc. 6422 E 170' Avenue: voiced his concern regarding his property located on the corner of 16Th and Sullivan (1604 S. Sullivan); he stated that there are many uses which could be placed on the lot to conform with the B1 requirements, businesses such as an art gallery, studio, barber shop, florist, realtor's office; that he feels the parcel would also be a perfect fit for an insurance agency; that he questioned how safe it would be to have a single family home around a sub-station, with two major roads on either side and no residents in between; that if the designation were changed, he would still need to go through the formal process to change the zone, which would require public comment; that this is not spot zoning but is changing the designation of a property; regarding ingress and egress, any plans would have to be approved; and as a neighborhood commercial lot, he would be required to install parking lots with safe turnarounds; and he asked that those councilmembers who voted against this change, to re-vote and change their vote. Michael Lee Northwest Renovators. 415 S Alpine Drive, Liberty Lake: gave a summary of what they hope will result in a change to the Comprehensive Plan concerning 1604 S. Sullivan Road; that although he asked for a re-zone in his April 11 letter, they are really not asking for a rezone but are asking fora designation change in the Comprehensive Plan process; and that once the Plan supports that type of development, they would go to Planning for a rezone; and if approved, demolish the house, and then through the planning department, work out the issues of ingress and egress; he said that an opportunity exists now while the house is vacant, to change that parcel into something beneficial; and he asked for approval of the change in the Comprehensive Plan for this parcel. Mary Pollard, 17216 E Baldwin Avenue, North Greenacres neighborhood: she read her April 15 letter addressing where the Plan needs strengthening, such as re-development of areas such as North Greenacres; that the ability to plan interconnected trails are lost since the development project plans are piecemeal: that the Park level of service should adopt 2.15 acres per thousand; and that the development regulations need to support the vision of the Comprehensive Plan so development can occur accordingly. Jacob Fisk. 16701 E.Broadway Avenue: spoke concerning the property located at 13119 East Broadway Avenue, which is the two parcels (about 1.5 acres, with one single family residence on the front parcel) adjacent to the Summit School; that he proposes the zoning be changed to match the zoning in the area; that the zoning across the street is UR-22; and he proposed his area (currently 3.5) be designed as ViDlt for a density up to 12 units; that he would like to build some condos/townhouses on the back side of the lot; that he could build properties that would provide housing for under $200,000; he feels access to housing is limited in this area and there are few housing areas under $200,000. Council ivleeting: 04-25-06 Page 2 of 7 Approved by Council: Draft ` Dennis Dwyer, 4142 South Sundown Drive: said that he had a question about the proposed development going in north of Shafer on Sundown Drive; that he is curious as what affect that development might have on his property. Mayor Wilhite indicated staff would respond back to him at a later date. Scott Kuhta Senior Planner: explained that two additional letters were received, for the record: (1) e-mail from Alden Sherrodd, concerning the Montgomery Road issue discussed at the last council meeting; and (2) letter from Washington State Department of Transportation, Aviation Division, an agency required to review comprehensive plans; that they recommend council "Protect Felts Field Airport from adjacent incompatible land uses and/or activities that could impact the present or future use of the airport as an essential public facility, or promote inadvertent growth of incompatible land uses. Incompatible land uses may include residential, multi-family, height hazards, uses that attract large concentrations of people, wildlife hazards, and special uses such as schools, hospitals and nursing homes, and explosive/hazardous materials." Mr. Kuhta said the letter further recommends as an addition to the Economic Development Chapter: "Protect the viability of the airport as a significant economic resource to the community by encouraging compatible land uses and densities that protect the airport as an essential public facility." Mr. Kuhta suggested if Council does not want to address these issues tonight, 'and since these issues are not critical to the Comprehensive Plan, an option would be to consider these issues at the Plan's 'first amendment, likely in 2007. Mayor Wilhite invited further public testimony; no further comments were offered and Mayor Wilhite _ closed the public hearing at 6:36 p.m. 2. PUBLIC UENRING: Amended 2006 Transportation Improvement Plan - Steve WorlevNeil K.ersten Mayor Wilhite opened the public hearing at 6:37 p.m. Public Works Director Kersten explained that this is a resolution to amend the 2006 Transportation Improvement Plan (TIP); that this brings the 2006 TIP into line to more accurately reflect what got funded, and what projects are under construction; and he further explained which projects received or did not receivd funding, as per the April 25, 2006 Request for Council Action. Mayor Wilhite invited public comments; no comments were offered and Mayor Wilhite closed the public hearing at 6:39 p.m. 3. CONSENT AGrNDA: Consists of items considered routine which are approved as a group. A Councilmember may remove an item from the Consent Agenda to be considered separately. a. Following claim vouchers: VOUCHER LIST DATE VOUCHER Ps TOTAL VOUCHER AMi OUN T 04-05-2006 8871-8886 31,083.70 04-06-2006 8888-8904 1,382,859.85 04-11-2006 8905-8923 8,238.71 04-19-2006 8931-8984 258,573.06 GRAND TOTAT., 1,680,755.32 b. Payroll for Pay Period Ending April 15, 2006: $139,446.24 c. Resolution 06-006 Setting Planning Commission Public Hearing for Street Vacation Request STV-01-06 d. Minutes of April 11, 2006 Regular Council Meeting It tiVas moved by Deputy iKayor Taylor, seconded and unanimously agreed to approve the consent agenda. Council Meeting: 04-25-06 Page 3 of 7 Approved by Council: Draft NEW BUSfNESS 4. Second Reading, Proposed Ordinance 06-003 Amending Interim Zoning re Plastic Tnjection - Marina Sukup After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Taylor and seconded, to approve ordinance 06-008. Planning Manager McCormick, standing in for Community Development Director Sukup, explained that this ordinance addresses the permitting of plastic injection molding in the i3-2 and B-3 Districts; adding that the present use matrix did not include plastic injection molding; that the use is identified in' the industrial use matrix, but the process is not defined or described. Mr. McCormick said there have been no changes to the draft ordinance since the first reading. Mayor Wilhite invited public comment; no comments were offered. Vote by acclamation: In Favor: Unanimous. Opposed: Alone. Abstentions: None. Motion carried. 5. Second Readin Proposed Ordinance 06-009 Amending Sign Ordinance (bus benches) - Mike Connelly/Cary Driskell After City Clerk Bainbridge read the ordinance title, it was moved by Cotutcilmember Alunson rind seconded, to adopt ordinance 06-009. Deputy City Attorney Driskell explained that the ordinance addresses bus bench structures by providing a definition, includes the advertising on the bus benches as an exception to the prohibited signs located within the public right-of-way; and that there have been no changes since the first reading other than to correct minor scrivener's errors. Mr. Driskell mentioned that he would also like Council to address a motion on the proposed agreement. Mayor Wilhite invited public comment; no comments were offered. Vote by acclamation: In Favor.- Unanimous. Opposed: None. Abstentions.- Alone. Motion carried. It was then moved by Deputy AWayor Taylor and seconded, to approve the form of the model agreement for placement of bus benches, and authorize the City iWanager or designee to enter into agreements with private parties as appropriate. Mr. Driskell again explained that there have been no changes since the first reading of the accompanying ordinance. Mayor Wilhite invited public comment; no comments were offered. Vote by acclamation: In Favor: Unanimous. Opposed: None. Abstentions: Alone. Motion carried 6. Second Reading Proposed Ordinance 06-010 Adopting Comp Plan - Mike Connelly/Cary Driskell After City Clerk Bainbridge read the ordinance title, Attorney Connelly addressed some of the suggestions for Council consideration: change the parcel on 16'b and Sullivan to neighborhood commercial; and change the parcel on Broadway to UR-12, both of which were commented upon by citizens tonight. Deputy Mayor Taylor asked if Councilmembers cared to re-consider the last motion concerning the property on 16th and Sullivan; and as no councilmember who voted on the prevailing side of that last meeting's motion was willing to make a motion to reconsider, the matter was not pursued. Council discussion ensued regarding the two proposals, with Deputy Mayor Taylor voicing his objection to the process of requiring one requestor to go through the formal amendment process in 2007 for a Comprehensive Plan change, and not requiring the same of others, that Council heard more information tonight, that the process for this first comprehensive plan allows council to open the entire map to changes, and he voiced opposition to not considering all properties in the same manner. It was moved by Councilmember Gothntann and seconded to leave the designation the way it is on this particular parcel, 13119 F. Broadway. Mayor Wilhite invited public comment. Marv Pollard, 17216 E Baldwin Avenue: said the process confuses her; that this is a public hearing on the comprehensive plan; and if there is no time to make changes, then it is a moot point to have a hearing Council Meeting: 04-25-06 Page 4 of 7 Approved by Council: Draft tonight and questioned why anyone would even come to speak and also asked for clarification on the process. Jacob Fisk, 16701 E Broadway Avenue: said he feels the current designation does not equate with the area; that there are apartments all the way down Broadway; and that the overall appearance is one of higher density. Doug Gore, 6422 E 17`h- said they initially brought this issue to the City Planning, who recommended they bring it forward in the formal process as a change in the comprehensive plan; that: this is the formal process and he is now confused about the entire process, as planning already made a recommendation. Deputy Mayor Taylor explained the difference between the City's Planning Department and the Planning Commission; and that this is'the time now to open the entire map and make designation changes outside the annual amendment process; and to do otherwise will delay the request by almost a year and he opposes that; said that he cannot agree to approving one property tonight without considering the other property, and would be more willing to support it if the prior subject property discussion could be re- opened. Councilmember Schimmels stated that they set precedence last week and unless there is a legal objection, he fails to see why Council would act on one property one way last week, and elect to do something different tonight. Attorney Connelly confirmed that Council has made approximately 70 unique and individual changes to the land use snap and can do for these two requests as well. Yote on the motion to leave the designation the way it is on this particular parcel, 13119 B. Broadway Avenue: In Favor: Deputy Mayor Taylor, and Councilmembers Ychhninels, Gothmann, and Miatsot. Opposed: Mcryor Wilhite and Councilmember Denenny. .Abstentions: More. Motion carried. It was moved by Deputy Mayor 1'cuvlor and seconded, to approve ordinance 06-010. Attorney Connelly explained that this ordinance documents the satisfaction of the legal requirements to adopt a Comprehensive Plan; and includes necessary findings of fact. In response to Councilmember Munson's question about what jurisdictions were included in this process, Mr. McCormick explained that it includes all the neighboring jurisdictions, and staff sent out notices concerning workshops, community meetings, and even mailed to t:hejurisdictions, a compact disk containing the initial public hearing draft, as well as the final environmental impact statement. Mayor Wilhite invited public comment. Doug Gore 6422 E 17`4: said he does not understand how council can adopt the Plan without having all the information; that they were told one can't bring something up for another year until there is a review. of the comprehensive plan; and if he brings something up a year from now, will he be told it has to go through the formal process; and if that is the case, one can never reach that formal process; an that all issues should be addressed prior to the Plan's adoption. Vote on the motion to approve ordinance 06-010: In Favor: Unanimnus. Opposed. None. Abstentions: Mone. Motion carried. Mayor Wilhite noted for the record that Councilmember MUnson is leaving the meeting due to illness. She then called for a short recess at 7:14 p.m. Mayor Wilhite reconvened the meeting at 7:26 p.m. 7. Second Readine, Proposed Ordinance 06-011 Adontine Crossover Matrix - Mike Connelly After City Clerk.Bainbridge read the ordinance title, it was moved by Deputy .-If4or Taylor and seconded, to approve ordinance 06-011. Attorney Connelly explained that this ordinance will implement the Comprehensive Plan in a way that requires few changes to the current zoning code; that the matrix will replace certain sections of the interim Phase 1 Development Regulations and will amend the interim Zoning Code Section 14.416.000 number of uses per lot, and that the ordinance should serve well until our own development regulations can be adopted. Mayor Wilhite invited public comment; no comments Council Meeting: 04-25-06 Page 5 of 7 Approved by Council: Draft were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 8. First Reading Proposed Ordinance 06-012 Amending Regulations for-Off-road Vehicles - Cary Driskell After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Taylor and seconded, to advance ordinance 06-012 to a second reading at a future meeting. Deputy City Attorney Driskell explained that this ordinance was written in response to neighbor complaints of off road vehicles in residential areas; that Council instructed staff to drift the proposed ordinance; that the Planning Commission held a public hearing on the matter March 23, 2006, and they recommend approval. Mr. Driskell also said the ordinance states that any existing off-road vehicle use shall be abated no later than six months following the effective date of the ordinance. Mr. Driskell explained that start-up vehicle engine or instances where work is occurring on the vehicle, are not violations of this ordinance; that this ordinance is strictly for use of off-road vehicles on private property for recreational purposes. Mayor Wilhite invited public comment. Dick Behm. 3626 S Ridgeview Drive: asked that Council consider control in other areas, and not just for off-road vehicles but also for mountain bikes and skateboarders; as there needs to be a way to control them as eliminating their use in residential areas forces the use to move elsewhere. After Council discussion, it was determined to move this ordinance forward now and those other issues can be addressed at a later point. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: JVone. Motion carried. 9. Proposed Resolution 06-007 Adopting Amended 2006 Transportation Improvement Plan - Steve Worley It was moved by Deputy rhlayor• Taylor and seconded, to approve resolution 06-007 amending the 2006 Transportation Improvement Plan. Mr. Kersten explained that this is the resolution previously explained during the public hearing, which will activate the approval of the amended 2006 Transportation Improvement Plan. He also mentioned that bridging of the valley was not funded, and that project will be re-shuffled in the new 2007 plan. Mayor Wilhite invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 10. Proposed Resolution 06-008 Adopting the Parks & .Recreation MasterPlan - Mike Jackson It was moved by Deputy Mayor Taylor and seconded, to adopt the Parkr and Recreation Masterplan by Resolution 06-008. Parks and Recreation Director Jackson stated that there is one additional change to snake, that of adding the number and letter designation to the bike and trail map; he also noted that this plan meets the requirements of the Washington Interagency Committee for Outdoor Recreation, which makes the City eligible for grants from that agency. Mayor Wilhite invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed. None. Abstentions: None. Motion carried. 11. Proposed Resolution 06-009: Washington interagency Committee Parks & Recreation Grant Mike Jackson It was moved by Deputy Mayor 7'0jjlor and seconded, to approve resolution 06-009 Washington Wildlife and Recreation Program authorizing resolution for Greenacres JVeighborhood Park. Parks and Recreation Director Jackson explained that the Parks and Recreation Department requests approval to apply for a grant from the Washington Interagency Committee (1AQ- that the application deadline is May 1; that the Parks and Recreation MasterPlan identified the Greenacres Neighborhood as an area requiring a public park, that potential park properties have been located; the property owner has indicated an interest in selling the property; and that the school board may have an interest in exploring joint planning and park facilities use. Mayor Wilhite invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: JVone. Motion carried. Council Meeting: 04-25-06 Page 6 of 7 Approved by Council: ]Draft 12. Proposed Resolution: Supporting Spokane County's Application for Indians Baseball Stadium Infrastructure Repair -Dave Mercier It was proved by Deputy Mayor Taylor and seconded to approve the- resolution supporting Spokane County's Application for Indians Baseball Stadium Infrastructure Repair; authorize the Mayor to send a letter of support, and authorize the City Manager or designee to complete mid sign the "Self Certification oj'Grotivth Management Compliance Form. " Mr, Mercier explained that Spokane County is poised to submit an application for CERB Job ]development Fund in response to a call for projects; that they require the support form Spokane Valley as the stadium is located in the city; adding that Mr. Ross Kelly is here should Council have any questions, Mr. Kelly further explained that the resolution is the City's endorsement that the project has the City's support. He then introduced Otto Kline, Senior Vice President of the Spokane Indian's, who said they look forward to making the structural and safety improvements to the stadium as some of the insides of the stadium are about 50 years old and in need of repair. Mayor Wilhite invited public comment; no comments were offered. Vote by Acclamation: In .Favor: Unanimous. Opposed drone. Abstentions: None. Motion carried. 13. Motion Consideration: Valley Corridor Project: Transportation Improvement Board finds for Federal Funds through Spokane Regional Transportation Committee (SRTC) - Neil Kersten Public Works Director Kersten explained that as stated in the accompanying letter from SRTC General Manager Glenn Miles, they have offered to substitute federal Surface Transportation Program Urban finds for the currently approved State Transportation Improvement Board funds for the Valley Corridor project; that staff in working with the SRTC to complete the environmental assessment on the Valley Corridor project has been extremely time consuming, beginning in January 2004 and ending with a model in January 2006; that with the extension of time we are not able to keep the funds previously allocated by the Transportation Improvement Board, and SRTC made an offer to extend $4.2 million of federal finds in lieu of that 1113 funding, if we relinquish those funds back, which we will as that schedule cannot be met. It was moved by Councilmember Denenny and seconded, to accept the SRTC Board offer as staled in the letter elated Aforch 20, 2006 from Glenn Miles of SRTC, and to authorize not Bing the Transportation Improvement Board that ive are relinquishing the funding previously set aside for that project. Mayor Wilhite invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Alotion carried PUBLIC. COlVIi<'itENTS Nfayor Wilhite invited general public comments. Gail :Stiltner, 10119 E 44`11 Avenue: she spoke concerning the off-road vehicles; she said that she has property in the Ponderosa, one of which has over two acres; and that some parcels in Ponderosa have five acres; that it is not unusual for kids to run off--road vehicles on those properties; that she wonders about the ability to implement the ordinance; while at the same time she appreciates that it is not appropriate ifa neighborhood is being used as a racetrack; and she asked that consideration be given to the property size rather than simply saying residential. As the other agenda items were for information only, it was proved by Deputy Mayor Taylor, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:12 p.m. A.TTE.ST: Diana Wilhite, Mayor Christine Bainbridge, City Clerk Council Meeting: 04-25-06 Pace 7 of 7 Approved by Council: `lffl~TV ~..:~5 CITY OF SPOKANE VkLLEY CITY COUNCIL STUDY SESSION Tuesday, May 2 2006 Mayor Wilhite called the meeting to order at 6:00 p.m., and welcomed everyone to the meeting. Present: Councilmembers: Staff: Diana Wilhite, Mayor Dave Mercier, City Manager Steve Taylor, Deputy Mayor Nina Regor, Deputy City Manager Dick Denenny, Councilmember Mike Connelly, City Attonicy Mike DeVleting, Councilmember Alike Jackson, Parks & Rec Director Rich Munson, Councilmember Tien Thompson, Finance Director Gary Schimmels, Councilmember Cal Walker, Police Chief Neil Kersten, Public Works Director Tom Scholtens, Building Official Steve Worley, Senior Engineer Carolbelle Branch, Public Information Officer Absent: Cary Driskell, Deputy City Attorney Bill Gothmann, Councilmember Marina Sukup, Community Development Dir. Greg, "Bing" Bingaman, IT Specialist Chris Bainbridge, City Clerk It ryas moved by Councilmember DeVleming, seconded,, and ttrtanimously ogreed to excuse Councilmember Gothmann from tonight's meeting. It was moved by Councibnember DeVleming, seconded and ttnanirnously agreed to amend the agenda to include an item at the beginning of the meeting, on the Stialent . dvi.so?y Council. Student Advisory Council CoUncilmember DeVleming g-explained that the Student Advisory Council has been working on a project since last year, to keep guns out of schools; they got 10,000 pencils printed with "keep guns out of school" and the phone number of 327-5111, which is a special number students can call to anonymously report someone bringing a gun to school, or even threats of someone bringing; a gun to school; and that the supporting group the students worked with is Partners in Crime Prevention. Police Chief Walker added that the students were frustrated they couldn't get the literature in the schools but with the assistance of Partners in Crime Prevention, that Board funded the pencils and made banners with the same message. Collncllmc[nber DeVleming then showed the public service announcement, filmed by the University High School students with the help of Comcast. COUnCitmeinber DeVleming explained that the announcement will air during the remainder of the school year and again next fall. COUncilmember DeVleming also thanked Council for their support of the Student: Advisory Council.. 1. Proposed 2007-2012 Transporl:ation improvement Program and 2007 Annual Construction Program - Neil KerstenlSteve Worley Senior Engineer Worley explained that this is the first draft of the next, six-year Transportation Improvement Plan (TIP), and includes the 2007 Annual Construction Program; he then continued his explanation of the projects as shown on the backup materials, and asked for Council's comments and/or concerns. Mr. Worley said that this is the first year we went beyond what the County originally proposed as we try to look at other means within the area to develop further projects; that they examined the existing traffic volumes on arterials, accident history, levels of service at intersections, future growth as shown in the traffic model, and looked at the potential growth in the next six to twenty years. As they Meeting Minutes: 05-02-2006 Page I of 4 Approved by Council: examined the many components, Mr. Worley said they also try to identify projects to improve the levels of service, especially in rapidly growing areas like Greenacres; and they also examined projects of other jurisdictions, such as Liberty Lake, Spokane County, and Washington State Department of Transportation (WSDOT). Mr. Worley said they research what state and federal grants might be available, and they try to match the grant criteria to their projects, and determine the possibility of joining in those regional projects, project such as light rail or Bigelow Gulch; then they score the grants and determine how many of the projects they can accomplish in the next six years. Couneil/stafJ' discussion ensued regarding specific projects, or areas for consideration; round-abouts and what it would take to get one placed at 16`h and State Highway 27, including the need for accident studies to determine the level of service; how much right-of-way would be needed, and the need to hire a consultant to evaluate all associated issues. Mr. Mercier added it might be beneficial to ask someone from WSDOT about their experience with round-abouts, and situations where it works and where it should be avoided. Other comments included the poor condition of 24"' Avenue, specifically from Adams or Progress going east up the Veracrest hill; pedestrian crossing on 24`h; possible grants for a variety of projects; the affect on Sullivan Road of the Bigelow Gulch project; whether the Bigelow Gulch project and the NIS Freeway projects are mutually exclusive or if they compliment each other; and the need for a joint meeting with the County to address joint planning. Public Works Director Kersten suggested asking Spokane County staff Ross Kelly to come give a presentation concerning Bigelow Gulch, and Mayor Wilhite indicated there is a tentative date set of June 7 for a joint Cityrcounty meeting, and joint projects would be a good topic to discuss then. Mr. Kersten said the 2007-2012 TH' is set for a public hearing May 23; with adoption set for June 13; and he mentioned lie will put this information on our website to allow citizen comment. 2. Consultant Consideration for Street Master Plan -Neil Kersten Senior Engineer Worley gave his PowerPoint presentation on the street masterplan, explaining the three- phase approach of the project. Director Kersten explained that there are available funds in the Street Fund to cover the project, as there was a substantial savings on snow removal costs from last January and February; adding that the contract is scheduled for approval at next week's meeting. 3. Railroad Quiet Zone - Neil Kersten Public Works Director Kersten explained the history of the current quiet zone railway crossing at University Road. In April 2005, he explained, we were notified by the Federal Railroad Administration (FRA) of the need to renew the quiet zone; and renewal notifications were sent May 2005 to continue the quiet zone beyond the June 24, 2005 expiration date. Mr. Kersten stated that the renewal will expire June 24, 2006; and while researching the requirements for this year's renewal, we learned that the existing median does not comply with the FBA's new requirements, that the southern median should be 100 feet rather than 30 feet, and the intersection of Fairview is closer to the crossing than what is allowed by the federal guidelines. Director Kersten explained that there are two options: one is to hire a contractor to rebuild the median to 100 feet and close the intersection of Fairview/University with concrete barriers; and the other option is the City could initiate the longer approval process to get approval of the existing median, as explained in Mr. Kersten's April 24, 2006 memo. Additionally, staff and FRA discussions will continue concerning the temporary closing of Fairview and lengthening the median; with the intent to re-open the intersection later. Mr. Kersten suggests option one: close Fairview; and if there is a great deal of opposition, it could be re-opened but then the train whistles would be allowed to blow. Discussion followed concerning the possibility of buying needed right-of-way; trying to get a waiver to leave the current situation as is; bridging the valley and the affect of that crossing. It was Council consensus to seek the waiver, and work for option one; put up the barrier and get notice to all the neighbors beforehand explaining the situation. Meeting Minutes: 05-02-2006 Page 2 of 4 Approved by Council: 4. Sign Code Update-Mike Connelly Attorney Connelly explained that the goal is to have a sign ordinance that works and is enforceable, and the only way to do that successfully is to be willing to meet semi-regularly to modify the ordinance until it accomplishes that goal. Mr. Connelly reported that he met regularly with Planning and the code compliance officers and identified problems resulting fi-om the first waive of enforcement., which focused on temporary signs. Mr. Connelly then explained the sign code enforcement guidelines issued to date and their focus; exceptions to the code; what requires a-temporary permit; what is a flag, permanent versus portable signs; and that the next step in enforcement concerns the number of permanent signs allowed, adding that he realizes issues will be raised during that process. Mr. Connelly mentioned that code enforcement officers have seen approximately 90% compliance, and are giving people time to make adjustments to their signs to make them legal; adding that the goal is to try to help solve problems rather than merely citing for violations. Attorney Connelly mentioned that one of the changes to make to the sign ordinance is to include a definition of a sign, and of the need to define those signs which are or will be regulated so it will be clear we are not regulating elephants or other things used to attract business. Mr. Connelly also mentioned clarification is needed in the exempt sign section of the ordinance as some terms are old or don't have clear application; he mentioned the options to keep or phase out nonconforming signs; and said that auto row signs need to be further researched as we don't want to disallow something now that might be changed to something allowable once the corridor study results are completed and implemented. CounciUstaff discussion ensued reoarding the best recommendation for continuing to research the sign ordinance: a three-person councilmernber ad-hoe committee to make recommendations to the full council; direct Attorney Connelly to make changes and bring back for further discussion; or use of the former sign committee for their further ordinance change recommendations. It was determined that Councilmembers will contact Mr. Connelly individually, to accompany him in a drive along Sprague so Mr. Connelly can point out what is and is not currently allowed; that the focus will be on cleanup of the ordinance, and Mr. Connelly can st ui ,vriting some proposed changes; the current regulations' impact will be re-examined; and the enforcement of the permanent sign will wait until after Councilmembers have an opportunity to view those signs. Mayor Wilhite called for a recess at 7:55 p.m. and reconvened the meeting at 8:02 p.m. 5. Property Maintenance Code Update - Carv Driskell Deputy City Attorney Driskell explained the rationale for repealing our adoption of the Property Maintenance Code, as per his May 2, 2006 Request for Council Action form. Auer such explanation, it was council consensus to send this matter to the Planning Commission to conduct a public hearing. 6. Draft Ordinance Regulating Use of City Logo - Cary Driskell Deputy City Attorney Driskell gave the background for the reasons for an ordinance regulating the use of the City logo; that the City logo is a registered trademark and as such, any time someone wants to use the logo; Council approval must be obtained; and that this draft ordinance is in response to several past requests; he also pointed out that section 5 has two options for council consideration. Mr. Mercier mentioned that he feels there should be appropriate planning on the requestor's part, as Mr. Mercier said he would rather tell someone no, then make a bad decision out the use of the logo. Council concurred. After brief council discussion it was determined to use option one, to modify that option to omit the "at least 10 days" clause, to insert "or designee" after the Mayor, Manager, and City Clerk; and to further modify the ordinance by changing Section 3, 92 to omit the word "letterhead" and insert the words "stationery and plaques;" to change 45 by deleting the word "annual" and to include the Chamber's use of the logo for the State of the City Address. Meeting Minutes: 05-02-2006 Page 3 of 4 Approved by Council: 7. Hazard Inventorv Analysis Report -Torn Scholtens It was determined that in the interest of time, this agenda item will be presented at the next council meeting. 8. Proposed Precinct Building- Purchase- Dave Mercier City Manager Mercier explained the proposal to purchase the Valley Precinct building, as per the May 2, 2006 memorandum from Morgan K.oudelka; that he briefed the Board of County Commissioners a week ago and they directed County staff to finalize the terms of the transaction; and that the proposal will be brought back to the Board of County Commissioners for approval. It was Council consensus to proceed. 9. Council Budget Items Councilmember Munson mentioned that issues move quickly in Olympia, making it difficult to keep pace with the latest measure, such as limited increment tax financing; and suggested having a lobbyist to represent Council's interests in Olympia; that lie estimates $50,000 for a lobbyist, and mentioned the added possibility of sharing that lobbyist with another municipality. Mr. Munson recommended adding this to the budget.. Discussion ensued regarding budget impact, functions of AWC (Association of Washington Cities) and our dues to that organization; the need for representation, and for putting together an agenda to pursue issues; being pro-active rather than responsive; and t:o have someone knowledgeable of bills and the necessary process. Mr. Munson mentioned 900 bills were submitted to committee in the last short session. Mr. Mercier recommended riot including this particular item on the upcoming budget amendment, as adjustments can be made at the end of the year. It was determined this issue will be further discussed at the May 16 council meeting. 10. Advance Agenda Additions Items to add to the advance agenda include lobbyist issue for May 16 study session; to move the pending issue of traffic and traffic studies to one of the meeting dates; to place converting Broadway to three lanes on the May 16 agenda; to confirm if National Night Out is the first "Tuesday in August, and if so, of the possibility of cancelling that council meeting; and the mention that budget items, including goals for 2007, will be on the June retreat agenda. Items 1 1 and 12 (Converting Broadway to Three Lanes; and Hearing Examiner Agreement Modification) were for information only. There were no issues to discuss under agenda items "Council check-in" and "City Manager Comments." There being no further business, the meeting was adjourned at 8:52 p.m. Diana Wilhite, Mayor A17EST: Christine Bainbridge, City Clerk Meeting Minutes: 05-02-2006 Page 4 of 4 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 9, 2006 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business X new business ❑ public hearing ❑ information admin. report ❑ pending legislation AGENDA ITEM TITLE: Second Reading Proposed Ordinance 06-012 Re: Off-road Vehicles GOVERNING LEGISLATION: SVMC 10.30.060, Interim Zoning Code PREVIOUS COUNCIL ACTION TAKEN: Memorandum from staff on September 27, 2005 addressing issue of ways to limit off-road vehicle use in City as it would apply to any property in the City. Administrative report January 10, 2006. First reading was April 25, 2006. No changes have been made to the ordinance since the first reading. BACKGROUND: The City has become aware of some instances in the City limits where people are operating off- road vehicles in residential areas, to the detriment of the neighbors. This resulted in numerous discussions by the Council and some residents as to whether it is appropriate for such uses in residentially zoned is ever appropriate. The Council instructed staff to draft a proposed ordinance for consideration that would preclude use of off-road vehicles in residential areas. Staff did so, and it was forwarded to the Planning Commission for a public hearing and recommendation. The public hearing was conducted March 23, 2006, and the Planning Commission recommended approval of the proposed ordinance. OPTIONS: Modify as needed; or take other appropriate action RECOMMENDED ACTION OR MOTION: "I move to approve Ordinance 06-012." BUDGET/FINANCIAL IMPACTS: NA STAFF CONTACT: Cary Driskell, Deputy City Attorney; Mike Connelly, City Attorney ATTACHMENTS: Proposed Ordinance 06-012 DRAFT CTTY OF SPOKANE VALLEY r ; OR01MA CE 1 1O 06-012 AN 01 INA CE OF THE CITY OF SPOKANE VA-L EY, PO 4L COUNTY, EMCLE USE," AND AMENDING 1H.L+"1 'US E MA'1'M TO PRECLUDE $I)CU U. USE 1N 1RFSUl)E TLkL ZOl ; PRO IM FOR E Cllr BILITY AIND EF+ P1 CTIVF DA TE. WMREAS, the City has the duty and authority to maintain and protect the health, sa& ,q.nd welfare of its citizens; and . WREREA , certain uses on private property in residential areas are detrimental to Che public interest acid interfere with the use and enjoyment of puhl is and private 1)roperty in the commun ity; and WHEREAS, the City ]S able to proh-kbI( CCrt'iR LISCS of property in an effort to improve the quality of life within the City through regulations Iirn 11:1ng, the Ll SCS to which private property may be used; and WKPRF,AS, the operation of g-as-powered recn-eationnal vehicles is detrimental to the public health, safety end welfare in residential zones, interfering with the quiet enjoyment of homes, patios and yards of adjacent uses by creating dust, repetitive noise and odors. NOW, TKE KFFOR.C, the City CouMll of the City of Spokane ' alie.y, Washington, ordains Rs follows; S£CtiOn.I. Pkirpose end /intent. The purpose and intent of this 0rd131 arlcc is Lo amend SVMC 10.30.060 to provide a definition for "off' road vehicle use." and to list which zones in the City in which off- road vehicle use will be prohibited, Section Ann end nnent_ pok,a.,le VaIIcy Municipal Code section 10.30.060, which codifies the City's lntcrim Zoning Code, is emended as follows- 1 _ Add i n g dcCoition for "Oft' road vehiclc uSe" to 14.300.1.00. The Following definition is -tdded to the MICrim Spokane Valley Zoning Code: "Ott road vehiclc use" is the operation of any gas-powered motori7xd vehicle by which persons may be transported, including but not linnitcd to motoEcycles and/or al l-tcrraln vehicles, on private property for reereacional l)urposeq. This defirtifian is no L' intended to inolude vehicles whicli were designedlconstructed fir yard or garden work in residential areas." Adding "Off-road vehicle use" to Interim/ Zoninu Code 14.605.020. residendRl use matrix U'R-l UJR-3.5 UR-7 I SR-7 iJR-l2 'Ulf-22 Off=road vehicle use T N N TAT N N Section 3. A.ppliewion to 'New- Expanded and Existing Uses. These provisions will prohibit ncw or expanded off-road vehicle use on the effective date of this ordinance. Nlohvithst$inding the provisions o{' 14.508 to the contrary, any existing off road vehicle use shaI I be abated no later than six mornths .foI Iowi n- the c. 'ective date of this ord inancw. OrdilLNnCC 0G-012 -Page I of 2 DRAFT Sect-ion 4. Remainder of SVMC 10.30.060 Unchanged. The remaining provisions of SVN4C 10.30.060 are unchanged by this amendment. Section 5. Severability. Tf any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of vry other section, sentence, clause or phrase of this Ordinance. Section 6. Effective .hate. This Ordinance shall be in full force and effect five (5) days after publication of this Ordinance or a summary thereof occurs in the official newspaper of the City as provided by law. PASSED by the City Council this day of May, 2006. Mayor, Diana Wilhite ATTEST: City Clerk, Christine Bainbridge Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 06-012 Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 9, 2006 City Manager Sign-off- Item: Check all that apply: 0 consent ❑ old business ❑ new business ❑ public hearing Q information X admin. report ❑ pending legislation AGENDA ITEM TITLE: First Reading Proposed Ordinance 06-013 regulating use of City Logo GOVERNING LEGISLATION: RCW 19.77 PREVIOUS COUNCIL ACTION TAKEN: Ad hoc response to requests to use the City Logo BACKGROUND: As a result of several requests to use the City's Logo, the Council requested that staff 'consider drafting an ordinance that would formalize a process whereby members of the public could better understand how and why the City may, or may not, choose to allow a use of the logo. By way of background, the City applied for, and received from the State of Washington, certification in June 2003 that the logo is a registered trademark of the City. As such, it is considered a valuable asset of the City, and its use may only be with permission of the Council. Since that time, any time a person or entity wanted to use the Logo, Council approval must be obtained. Recently, the Council requested that staff draft a mechanism whereby a more defined process could be identified and used. The proposed ordinance attached to this RCA would do so. If the Council agrees with the concept, then one of the two choices in Section 5 will need to be chosen. Staff would then draft a resolution that would be adopted immediately after adoption of the ordinance that would adopt the style and standards manual that provides the actual regulations for use. As a result of the May 2, 2006 Council study session, the following changes were suggested: Section 3: 2. omitted the word °letterhead° and inserted "stationery and plaques." 4, added Chamber's promotion of the Mayor's State of the City Address 5. omitted the word "annual" before "Mayor's Ball" Section 5: Permission for use: Council chose a modified Option One: Option One - Any request for use of the City Logo shall be submitted in writing to the City Clerk (or designee),, aWeast 10 days in advance of the date needed. The Mayor-(or desi nee , in consultation with the City Manager (or designee), shall decide whether the requested use shall be approved by the City. The City Clerk (or designee) shall send written response to the requestor within three business days of the decision by *the Mayor. Option Two - Any request for use of the City Logo shall be submitted in writing to the City Clerk (or designee), at least 20 days in advance of the date needed. The matter shall be placed on a subsequent upcoming Council agenda for consideration. OPTIONS: Seek additional information; modify as needed; advance to a second reading. RECOMMENDED ACTION OR MOTION: Move to Advance Ordinance 06-013 to a second reading. BUDGET/FINANCIAL IMPACTS: N/A STAFF CONTACT: Cary Driskell, Deputy City Attorney; Carolbelle Branch, Public Inf. Officer ATTACHMENTS: Draft ordinance regulating logo usage. DRAFT CITY OF SPOKANE VALLEY SPOK-AINT' COUNTY, WASHINGTON ORDINANCE NO. 06-013 ANT ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHRNGTON, ESTABLISHING LIB\ITrA' 'IONS ON THE USE OF T.H:I' 01+FICIAL MY LOGO OF THE CITY OF SPOKANE VALLEY, WASHINGTON. WITE121'.AS, the City Council established by Trademark, the City of Spokane Valley Logo, which depicts a mountain and river with the name of the City of Spokane Valley. The Trademark was filed with the Secretary of State for the State of Washington on June 23, 2003; and WHERJI'A:S, Secretary of State Sam Reed certified July 1, 2003, that according to records on bile in his office, the trademark "City of-Spokane Valley with Designs" is now duly registered to the City of Spokane Valley, in the State of Washington file 931689, issued June 23, 2003 and expiring June 23, 2009; and WHEREAS, pursuant to RCW 19.77.010, as registered owner of said logo, the City of Spokane Valley has the exclusive right to the use of the trademark.; and WiTEREAS, it is the desire of the City Council to establish appropriate criteria to determine whether to grant requests for use of the logo. NOW, THEREFORE, the City Council of the City of Spokane Valley ordains as follows: Section 1. Legislative findings. The City Council finds that the logo of the City of Spokane Valley is a symbol of the authority of the City and is a valuable asset of its population. It is the intent of the City Council to ensure that only appropriate uses are made of said City logo. Section 2. Definition. Unless the context clearly requires otherwise, the definition in this section applies throughout this chapter. "City Logo" or "logo" means that logo recorded under State of Washington trademark 431639, with "City of Spokane Valley" and depicting a mountain and river, as illustrated below: Spokane Valley Section 3. Official Use. Use of the City logo shall be for official purposes as specifically set forth below. A. The following uses have been explicitly and expressly approved without the need for ftu-ther City consent: 1. use of logo on tiny official City of Spokane Valley document, including but not limited to stationery, letterhead, report and report covers, envelopes, memorandums, faxes, employee and elected officials' business cards, name tags, and nurse plates; -2. use of logo on Student Advisory Council (SAC) stationery and plaques; 3. use of logo by Spokane Area Economic Development Council for their marketing materials, on their website, and in their printed materials that are used in recruitment, expansion and retention efforts for marketing for business attraction and development; 4. use of logo by the Greater Spokane Valley Chamber of Commerce for City of Spokane Valley promotion of the Mayor's State of the City Address; and for the City's general promotion through the Chamber's reap; 5. use of logo by those officially involved with raid for the planning, promoting and decorating connected with the Mayor's Ball, including but not limited to event wine glasses, napkins, tickets, invitations, and other promotional materials and decorations for the Ball; 6. use of logo by Purrfect Logos for apparel purchased by city employees and elected officials, Ordinance 06-013, City Logo Use Page 1 of 3 DRAFT provided [hose. purchases are transacted while those einployees and elected officials are still serving in their City capacities; and 7. arse of iogo by those oM(,ially involved with and for the planning of Val Ieyfest and accompanying parade, iiieluding but riot limited to event decorations, promotional materials, advertisements, posl+ers, and temporary signs. B The logo may, with City approval, be used f+or other specific events that benefit the City ofSpokane. Valley corm unity and are not prohibited by Section C:, below. C. Approved use of the City logo shall also be in accordance with the City of Spokane Malley Logo Style and Standards Guide, which shall be approved by separate resol4rtion. 1), The City logo shall not be used on or in connection with any advertising or promotion for any product, business, organization; service; or article; whether offered for sale for profit or offered without charge, without the express consent of the City Council. The logo shat l not be used in conncction with any election issue; or campaign related thereto. E. It is a violation of this chapter to use any symbol that'imitates the logo or that is deceptively similar in appearance of the logo,.or in. any manner that would be an improper use of the logo itself F. Nolhing in this chapter shall prohibit the reproduction of the City Logo for illustrative purposes by the news media if the reproduction by the news media is incidental to the publication or the broadcast. Nothing in phis chapter sha.l I prohi bit a characterization of (lie city logo front being used in political carCoans, Section 4. Pe-nal_ty fQ vio.l.atian- A ny person who violatcs this chapter shall be subject to any and al I reniedies available to the City under the law, including but-not Iim~ted to a suit for damages and/or injunctive relief. Section 3. Permission for use. Any request for use of the City Logo shall be submitted in writungto the City Cleric (or designee) in advance of the date needed. The Mayor (or designee), in cons4rltation with the City Manager (or dig ignee), shall decide whether the requested use shall be approved by the City. The City Clerk (or designee.) shall send written response to the mclues(or within three ~3) business days of the decision by the Mayor. Section 6. Seve.rabiIity. rfanysection, sentence, clause or phrase of this ordinance sha11 be held to be invalid or unconstitutionaI by a court ofcornpetent jurisdiction. such inVaIidity or unconstitutionality shall not affect the validity or constitutionality of any other section, senten cc, obtuse or phrase of this ordinance. Section 7. Effective Date. This Ordinance shall be in full farce and effect five {5) days after publication of this Ordinance or a stem nary thereof in the official ne aspaper of the Ciry. PASSED by the City Council th is day of , 200 6. Diana Wilhite, Mayor ATTESTS f_ Christine Bainbridge, City Clerk 01+dinance 0G-013, City Logo Use Page 2 a r 3 DRAFT Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 05-413, City Logo Use Page 3 of 3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 9, 2006 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ Old business Q New business ❑ Public Hearing ❑ Information ❑ Admin. Report ❑ Pending Legislation AGENDA ITEM TITLE: Motion: authorizing the City Manager to execute a contract with Eco Northwest, Freedman, Tung & Bottomley, Glatting Jackson, and Studio Cascade in the amount of for the development of the Sprague/Appleway Corridor Subarea Plan in the amount of $428,972. GOVERNING LEGISLATION: The Subarea Plan must be consistent with the City's Comprehensive Plan and the Washington State Growth Management Act (GMA), RCW 36.70A. PREVIOUS COUNCIL ACTION TAKEN: Council authorized funding for the project in the 2006 budget. On December 20, 2005, Council authorized Staff to issue a Request for Proposals. City Council was briefed on the consultant interview and selection process on March 21, 2006, and authorized the staff to proceed with negotiations for the proposal. Council was provided a status report on April 18, 2006. BACKGROUND: The revised project is divided into three phases: Phase 1: Clarify Community Aspirations and Define Opportunities for Beneficial Change. This startup phase involves data gathering and analysis, including field reconnaissance, mapping, and initial project meetings. During this time frame, focus group meetings with stakeholders will be held in July (Phase II). Phase 2: Envisioning the Future Corridor: Plan Concept Development 'Broad bush" concepts will be developed for the first Community workshop to be held in September. This will allow the consultants to use information gathered at the focus groups and will allow more members of the public to participate than could be expected during the summer months. Consultant has been asked to make a preliminary economic, fiscal and real estate evaluation of potential City Center locations during this period. Phase II includes two additional Community meetings followed by joint Planning Commission/City Council study sessions where the final alternatives will be presented. This phase will be finalized prior to year end. Phase 3: Implementing Communitv Intent: The Subarea Plan The final phase is "coding" the plan; or transferring the plan into development regulations. This Phase will take approximately 27 weeks total. Work on drafting development regulations for discrete portions of the Corridor, such as Auto Row, may be available prior to the completion of the entire administrative draft. The proposal will complement work already underway for the environmental analysis of the Appleway extension. Public hearings on the Plan and implementing regulations will be held before the Planning Commission and City Council. OPTIONS: Provide staff with direction to amend the Scope of Work. RECOMMENDED ACTION OR MOTION: "I move to authorize the City Manager to execute a contract with Eco Northwest, Freedman, Tung & Bottomley, GlatUng Jackson, and Studio Cascade in the amount of for the development of the Sprague/Appleway Corridor Subarea Plan." P:1Community Development\Spraguc-Appleway SubArea Plan1RCA 5-9-06 Council meeting subarea.doc BUDGET/FINANCIAL IMPACTS: Projects costs are summarized as follows: Phase 1 $ 69,450 Phase II $221,094 Phase III $138.428 Total $428,972 The project will extend over two fiscal periods. Staff estimates that the first two phases will occur in 2006 ($290,544). The remaining $138,428 would require a budget appropriation in 2007. City Council has authorized $250,000 in the 2006 City Budget for this project. An additional $17,000 of approved CDBG planning funds can also be assigned to the project. There are a number of viable funding options to pay for the anticipated remainder for 2006 ($23,543). Staff recommends funding this amount from the Street Fund as its contribution to the transportation analysis portion of the project. STAFF CONTACT: Scott Kuhta, Senior Planner Attachments: Proposed Contract PXommunity DevelopmentlSprague-Appleway SubArea Plan1RCA 5-9-06 Council meeting subarea.doc The City of Spokane Valley The Sprague/Appleway Corridor Subarea Plan Community Vision, Plan Framework, Regulatory Policy Ft Implementation Plan Scope of Services 4 May 2006 Proiect Overview The Spraguc Applew,ay Corridor Revitalization Strategy and Subarea Plan project will determine and implement a clear vision for growth and change along the Sprague/Appleway Corridor-probably the most visible portion of the City of Spokane Valley. The Corridor includes properties facing and between Sprague and Appleway, from I-90 on the west to Sullivan on the cast. The specific configuration that new public and private investment along the Corridor will take will be determined by a planning process involving city officials, citizens, stakeholders, and City Staff. Specifications to guide land use and development intensity, site layout, building design, site landscaping and signage will be detailed in the SpragualAppleway Corridor Subarea Plan document. Land use and development standards contained in the Subarea Plan \ will be drafted to replace pre-existing zoning regulations, and to assist the community to more effectively attract investment and improve the evolving image and identity of the City. The consultant team (also referred to as the Consultant, or the Project Team) consists of ECOi Iorthwest (ECO), Freedman Tung & Bottomley (FTB), Glatting Jackson Kercher Anglin Lopez Rinehart, inc. (GJ), and Studio Cascade (SC). Meeting Types Core Team Composition and Working Sessions To achieve the benefits that the professional city staff members can contribute to the planning effort, we recommend the assembly of a five to seven member "Core Team" to collaborate with the ECO/FTB consulting team throughout the project. Recommended mandatory members are the Community Development Director and the Public Works Director. Each should choose another member of his/her department to attend as well. Since traffic circulation is a very important issue in this project, the traffic engineer would be the recommended second representative from the Public Works Department. The City Manager's participation as a key member of the Core Team is also recommended. We also recommend the assignment of a Project Manager by the Community Development Director, who would be a member of the Core Team as well as the City's primary point of contact for regular project communications. The Core Team must be active at all key junctures of the project, attending all community workshops and City Council Study Sessions, participating in the Core Team Working Sessions (outlined below), and actively participating in the development or review of the Subarea Plan concepts and contents. The Core Team is responsible for coordinating with "Non-Core Team" people in their own departments, bringing to Core Team discussions the perspectives of those "Non- Cores," and conveying to the Non-Cores the results of the Core Team process. It is essential to the continuity of the project and the Core 'ream's credibility with the rest of City Staff that the members of the Core Team do not change over the course of various project meetings. Core Team Working Sessions. As part of the Concept Phase, ECO and FTB will orchestrate a Core Team Working Session, focused on the review & analysis of existing conditions along the corridor, and on development of preliminary concepts for the primary organization of the centers and segments along the envisioned future Corridor. If time allows, preliminary transportation planning and street design issues supportive of the desired land use & development concepts will also be discussed. Prior to each Community Workshop, consultant presentations will be previewed by the Core Team to check for errors and to refine the presentation details. Later in the project, when the draft Subarea Plan is prepared, the Core Team will take primary responsibility for review of its contents and for coordinating its review with other member of City Staff. Each Core Team Working Session will involve the participation of the Core Team plus ECO/FTB team project staff as needed. In addition to intensive face-to-face Core Team Working Sessions, telephone conferences will be held with the Core Team at various junctures throughout the project to insure that staff and consultants are "on the same page" and to provide an opportunity to air ideas, concerns and to discuss project logistics. Focus Groups There are several important groups of stakeholders with an interest in the redevelopment of Sprague/Appleway Corridor. At the beginning of the second phase of the project, the EC05TB Team will hold a day of focused meetings with representatives of these groups to ensure that these key perspectives are understood by the consultant team. The exact make up of these meetings will be determined with City Staff in the early phases of the project but may include: representatives of Auto Row and other key land owners along the corridor, public transit agency staff and other institutional stakeholders, and key community representatives. Community Workshops. Community workshops are publicly noticed meetings open to anyone in the community who wishes to be a part of the planning for the SpragueJAppleway Corridor. The public participation process proposed herein has been developed over twenty years of community participation workshop facilitation by Freedman Tung & Bottom.ley. It is based on the observation that workshop participants will only enthusiastically support plans that they understand and believe in. Workshop series blend educational with participation techniques. Educational components are engaging presentations that bring participants up to speed with regard to the effective means by which properties can maximize their value while contributing to enhanced livability and city identity. City Council Study Sessions At key junctures in the development of the plan elements and outcomes, the Project Team will bring the recommendations developed thus far for informal review and discussion by the City Council. The purpose. of these Study Sessions is to involve city decision-makers in the discussion of the contents of the plan as it is being developed rather than waiting to the end. These meetings are held in informal study session arrangement rather than in the more formal arrangement of typical public hearings. Study Sessions will ensure that we have City Council's advice and review both during and after key plan concepts are developed, so that we are certain that City Council members will ultimately receive a plan in the hearing phase that implements their vision for the Corridor. Deliverables and review The Consultants will provide the City with outlines of key documents in advance. The City and Consultant will agree on those outlines, which will then become part of the basis for determining the adequacy of the draft of each specified deliverable. For agreed upon deliverables, written and graphic, the Consultant will provide the City with a draft, and then with a final after receiving City comments. Final deliverables will generally be delivered within ten working days of receiving in writing from the City a single, consolidated set of comments that give clear direction on needed and desired changes. Some products will be delivered to the City at scheduled review meetings before Workshops: in that case, necessary revisions per the City request may occur after the ensuing Workshops. An accompanying table shows deliverables, meetings, and schedule. Overview of the Planning Process (Diagram) The accompanying diagram-Overview of the Planning Process-illustrates the choreography of these meeting types within each phase. It expresses the chronological order in which we intend to hold discussions with the community, develop preliminary content, and then review and refine that content in collaboration with the Core Team, in collaboration with citizens and, ultimately, with the City Council. Scope of Work, Sprague I Appleway Corridor ECONonhwest, May 06 Page 2 PACommunity Development\.Sprague-Appleway SubArea Plan%Scope of Work 5-4-06.doc Work Program The Task List below describes the services to be carried out by the entire consulting team. Tasks are listed in the chronological order that is assumed will be most effective for both the development of planning & design solutions, as well as for the provision of a satisfying process of collaboration with City Staff and community participation. As the project proceeds, the order of tasks may be modified to suit opportunities that arise during the course of the planning and design process. The dates below and in the attached schedule for deliverables are approximate and assume the Consultant has authorization to begin work by May 15, 2006. PHASE I. CLARIFYING COMMUNITY ASPIRATIONS AND DEFINING OPPORTUNITIES FOR BENEFICIAL, CFLANGE OMAY - JULY, 2006) Purpose of this Phase: Develop an understanding of the existing conditions and the forces of development and change that produced them. Involve the community in that learning process. Discuss and clarify community aspirations for revitalization in the context of learning what can reasonably be accomplished, particularly in the near term. Task 1. Project Start-up Project start-up tasks encompass administrative coordination between all consulting firms and between the consulting team and City Staff, including the collection of required base information and maps of the study area, formation of the Core Team, exchange of contact information; communications protocols and initial meeting scheduling. Task 2. Existing Conditions Inventory and Basemap Preparation Field Reconnaissance and Photography !"TB will conduct initial field reconnaissance, including preliminary assessment of apparent vulnerability to change, an i inventory of development types, and supplementary photography (i.e. supplementary to the primary photographic record assembled by Studio Cascade) necessary, and will set up a project database of slides, field notes & sketches that can be made available to the team. Policy Context Studio Cascade will obtain documents; studies and plans pertinent to the Sprague/ Appleway Corridor (with assistance from FCO), concentrating its review on the policies, capital facilities and land use issues impacting the planning area. Studio Cascade will submit to the planning team our assessment of these issues, as well as a comprehensive collection of current photographs, to help inform the rest of the planning process. Studio Cascade will also compile and maintain a library of GIS data provided by the City of Spokane Valley, making all the material available to the planning team as a coordinated GIS data set. Studio Cascade will assemble a report on the existing policy environment and its impact on land use and capital facilities and will provide a collection of photographs of the study area illustrating issues raised in the initial evaluation plus those areas likely to be studied in more depth as the project continues. hi addition to receiving and reviewing the Summary Report on Previous Sprague/ Appleway Corridor studies completed SC, FTB will review the coning code and Comprehensive Plan, as well as any other policy documents conditioning development on Corridor properties. An Existing Zoning diagnun will also be formatted to provide a comparison with policy change proposals developed in the second Phase of the Subarea Plan project. City Context and Structure of Neighborhoods Contiguous w/ the Corridor in consultation with city staff, FTB will prepare diagrams illustrating the city context, as well as the neighborhood structure close in to the Corridor. Existing & Planned Development The pattern of existing development - building footprints, uses in existing buildings, and the pattern of streets & blocks - will be partially mapped by City Staff and provided to the consulting team. SC will complete the mapping, adding building footprints, streets & blocks not included in the basennap provided by the City. SC will also inventory and map ground-level Scope of Work. Sprague / Appleway Corridor ECONorthwest, May 06 Page 3 PACommunity DevelopmentlSprague-Appleway SubArea PlanlScope of Work 54-06.doc uses in existing buildings. FTB will provide SC with standard land use categories and corresponding color coding key, and will coordinate with SC regarding the organization of the electronic files into discrete layers of data. FTB will format the data received from SC into a variety of basemaps for use throughout the project. FTB will also receive and add to the mapped data any approved development projects not yet on the ground, and will review any unapproved major development proposals underway as provided by the City, so that development being contemplated by investors will be considered as part of the development of the plan framework. Right-of-Way: Streetscape Configuration Based on a dimensioned street right-of-way base map received from the City, FTB will prepare plan & cross-section diagrams of typical corridor segments for use in Core Team and Community Workshop presentations and discussions. These documents will also be forwarded to Glatting Jackson for their collaboration on street design issues. Character, Design and Historic Context and Public Realm The character, design and historic context of the Corridor will also be assessed. FTB will review information received from the City describing the urban design and architectural history of the City and Corridor, any existing or assembled inventory of significant (or favorite) buildings and places that are considered key contributors to the identity of the City. FTB will format these images for use in Community Workshops and in portions of the plan document to be assembled in Phase III. Mobility, Access & Connectivity Gladding Jackson Kercher Anglin Lopez Rinehart, Inc. (GJ) will serve as the transportation liaison for the project to address mobility and access to meet the multimodal needs of the project and bridge the process with the City's Department of Public Works (DPV~O and their consultants (it is assumed that coordination with transit agencies other than the City will be provided by DPW). The City will provide GJ with a scaled electronic aerial map of the City and a digital planimetric base map of the study area. GJ will plot this aerial and base map at various scales and use it to present the traffic analysis and design considerations developed during the project. Glatting Jackson will review relevant current data and background studies received from Spokane Valley DPW on corridor traffic, transit, pedestrian, and bicycle planning. Glatting Jackson will be provided existing and future year traffic data for those roadway segments and intersections within the study area. Traffic data will be obtained from the City of Spokane Valley and Ch12M Hill. It is desired that traffic data collected be less than one year old. Roadway segment counts shall be ADT and include K and D factors. Intersection turning movement counts shall be for AM and PM peak hours. Glatting Jackson will review C112M Hill existing condition Synchro traffic simulation for the corridor. Glatting Jackson will use information and mapping provided by CH2M Will to create an existing conditions map for vehicular, transit, pedestrian, and bicycle circulation patterns and amenity needs related to the redevelopment of the corridor. Glatting Jackson will coordinate to production of these maps with FTB and the City of Spokane Valley. FTB will review information received from GJ, and will follow-up witb questions and discussion as required. Utility Infrastructure FTB will review infrastructure information, received from the City with regard to a utility infrastructure issues that might conceivably constrain development along the corridor. This is a very limited review; this Scope of Services assumes that any utility infrastructure planning that the City would like to address in the Subarea Plan will be provided by the City's DPW. EnvironmentallFcolo,ical Factors FTB will review reports received from the City about any soils contamination, Brownfield Sites or ecological factors that may be relevant to planning land use and development along the Corridor. Scope of Work, Sprague / ApplevAay Corridor ECONorthwest, May 06 Page 4 P:1Community DevelopmentlSprague-Appleway SubArea PlanlScope of Work 5-4-06.doe Task 3. Analysis of Eusting Conditions Market Opportunities & Constraints ECO will draft parts of a technical memorandum evaluating markets and City financial capacity and options. FTB will review the technical memorandum received from ECO and will discuss the contents and its implications for the Corridor revitalization strategy in a teleconference. N-Iobilih: Traffic Capacity and Couplet Planning Issues FTB will be briefed by the City, CH2M1-iill, and/or GJ on couplet scenarios previously studied for the future corridor as well as with regard to existing or projected capacity constraints on future development or street design scenarios, and hold preliminary discussions with city staff and GI about potential capacity constraints on development and street design as well as potential transit system effects on development. GJ, in conjunction with FTB, the City of Spokane Valley and C142M, will create a transportation issues memorandum. This memorandum will document the issues needed to be addressed to create an integrated transportation and land use strategy for the redevelopment of the corridor. This memorandum will illustrate how transportation issues should be integrated into the planning effort as well as identifying areas of needed flexibility in the current transportation and land use expectations for the corridor. GJ will also provide as-needed informal teleconferences with FTB and the City of Spokane. Vulnerability to change F TB will conduct fieldwork to assess the apparent vulnerability of sites along the corridor. Apparent opportunity sites will be mapped and forwarded to the ECO and City Staff for review. These findings will be discussed as needed and modified based on the response from ECO and City Staff. Street design character and functionality assessment FTB will assess the character and functionality of the existing street design along various typical segments of Sprague Avenue and Appleway Boulevard. PRASE fl: ENVISIONING THE FUTURE CORRIDOR - PLAIN CONCEPT DEVELOPMENT (JULY 2006 TO JANUARY 2007) Purpose of this Phase: Investigate potential futures for the Corridor and the new City Center, focusing particularly on developing recommendations that will serve to enhance the economic prospects for the corridor, that will put the high quality of the community on display and that will enhance the overall identity of the central spine of the City. Assist the community to understand the various directions that it can reasonably aspire to grow and change, and to evaluate those options with respect to potential impacts on the form, character and economy of the city. Assist the community to select the best possible (and achievable) future, to define that direction in sufficient detail, and to describe it in a way that is appealing to potential investors. Task 1. Focus Groups ECO, FTB, GJ and SC - with the assistance of City Staff- will conduct a half-day-long series of focus groups with auto dealership owners and other stakeholder groups to garner their perspective about the future of the Corridor. Task 2. Core Team (City Staff+ Consultants) Full Day Working Session (same trip as Focus Groups - Phase 1, Task 4, above) At the completion of the existing conditions inventory R analysis, but prior to the development of any consultant recommendations or alternatives, the consultant team will join the City Staff Core 'ream for a full day working session. This meeting will happen as part of the same trip the Consultants make for the Focus Groups (Task 1). The purpose of this working session will be to develop a shared approach to the primary issues and questions on which the project will initially focus, such as the alternative locations for the City Center district, the primary options for future neighborhood centers, the ability to realistically plan for Corridor segments that are internally consistent and cohesive in terms of use and physical form, and preliminary perspectives with regard to the extension or non-extension of Appleway to Sullivan Road. ECO will coordinate meeting logistics with City Staff, and FTB will prepare. basemaps and a PowerPoint file/presentation on existing conditions for use during the day. Scope of Mork, Sprague / Appleway Corridor ECONorthwest, May 06 Page 5 P:1Com.munity Development\Sprague-Appleway SubArea Plan\Scope of Work 5-4-06.doc If alternative transportation solutions are identified at this stage of the process, GJ will coordinate with C112MHill on the development of alternative corridor micro-simulations. Task 3. Corridor Centers & Segments: "Broad-Brush" Alternatives and Tradeoffs Based on the plan concepts developed in the Core Team Full Day Working Session (Task 2, above), FTB will develop and diagram corridor-scale alternatives and tradeoffs for the retrofitting of the broad pattern of land use & development along the corridor. These preliminary concepts will include alternate locations for the new City Center district, and the pattern of centers and long corridor segments that correspond to alternate city center locations (as well as other factors). FTB will assemble photographs from their library to illustrate the type of development corresponding to these broad-brush concepts. FTB will also prepare diagrams illustrating the recommended plan area boundaries (i.e. the boundaries of the area that the Subarea Plan will be applied to). Finally, FTB will prepare cross-sections of the development corridor to demonstrate existing and desired relationships of new development to the thoroughfare. ECO will complete the economic, market, and financial analysis. ECO will prepare a technical memorandum, suitable as an appendix to the final plan; describing economic, market, and financial conditions (past, existing, and likely future), and the implications for the type and location of development in different parts of the Corridor. Glatting Jackson will coordinate the evaluation of the initial transportation framework with testing and evolution of the overall framework with FTB and the City of Spokane Valley and C1 2M Hill. This on-going task will also coordinate alternative micro-simulations (if necessary) with CH21\4 Hill, the City of Spokane Valley and FTB. Studio Cascade will assist ECO and FTB as necessary to act as project liaison and to attend meetings and present project information to local civic groups, agencies and others as determined in the public participation program. They will periodically review proposed designs and implementation plans to ensure compliance with the State's growth management act and prevailing local laws and policies and will work with the consultant team to identify priority projects and establish specific action strategies to guide implementation. This Task includes the development of all necessary diagrams and photographs necessary for presentation and discussion at Community Workshop #1, to be prepared primarily by FTB. Task 4. Community Workshop #1: "Broad-Brush" Alternatives & Tradeoffs ECO and FTB will prepare a workshop process and needed presentation and other materials to engage workshop participants in a review and discussion of potential futures for the overall broad pattern of land use & development along the Corridor. ECO and FTB will take part in a review session with the City Staff Core Team on the day of the workshop. In the evening, ECO and FTB will set-up, present and facilitate Community Workshop fl. The Team will record comments made by workshop participants and transmit a record of these comments to the City. Task S. Centers: Conceptual Alternatives for City Center and Neighborhood Centers FTB and ECONorthwest will participate in a teleconference to consult with City Staff Core Team about the most desirable and achievable anatomy of the new City Center district , and will discuss the economics, land use and development patterns related to the overall pattern of envisioned centers (i.e. City Center plus neighborhood centers) along the Corridor. The refinement of the location and configuration of the neighborhood centers identified in the Comprehensive Plan will also be discussed. Based on this conversation as well as on the results of Community Workshop #1, FTB will prepare diagrams, illustrations, and recommendations for the design of City Center and for the development parameters of the neighborhood centers, and will assemble photographs corresponding to the envisioned development contained in these recommendations, as needed. FTB will also refine the "Broad-Brush" Centers & Segments diagrams, originally prepared in Task 4 per community workshop & City Staff direction. . Task 6. Community Workshop #2: Envisioning the City's New Centers FTB will prepare a workshop presentation and materials to distribute as well as coordinate logistics with Team. FTB and ECO will take part in a review session with the City Staff Core Team on the day of the workshop and then attend, set-up, and facilitate community workshop 92. Concepts for the composition and location of the City's new centers will be presented and then discussed. During the workshop, the consulting team will record comments and as a follow-up they will transmit these comments to ECO for distribution to the Core Team. Scope of Work, Sprague / Appleway Corridor ECONorthwest, May 06 Page 6 P:1Community DevelopmentlSprague-Appleway Subarea PlanlScope of Work 54-06.doc Task 7. Joint Cite Council & Planning Commission Study Session On the evening immediately following the second Community Work shop, the ECO/FTB Team will present the results of the community workshops and a progress report on the evolving plan framework and the alternatives under review at a Joint City Council & Planning Commission Study Session. The purpose of this session is to inform the City Council as to the primary conceptual direction that the project has taken thus far, and to avail the City StafflConsulting Team of any comments that Councilmembers or Commissioners might have at this formative stage in the project. The objective is to make sure that Councilmembers generally approve of the contents of the preliminary plan framework or to receive direction from City Council as to the changes that need to be made to the primary plan concepts in order for Councilmembers to be able to support the ultimate plan contents that will come back to them at various stages later in the project. Task S. Develop/Refine Street Design and Transportation Planning Concepts Core Team Working Session. FTB and GJ will participate in a transportation and design work session with the City Staff Core Team. This work session will focus on the development and/or refinement (depending on what was developed in the Task 2 Core "Team Full Day Working Session, described above) of design solutions for the Corridor that support the envisioned City Center, neighborhood centers, cohesive long corridor segments developed in the earlier sessions. Design solutions to be discussed at the session will include intersection modifications, roadway streetscape, pedestrian amenities and potential bicycle facilities. Subsequent to the Work Session, FTB will prepare street design diagrams, illustrations, and recommendations, and will collaborate with GJ in the assembly of photographs corresponding to street design recommendations. Task 9. Community Workshop #3 - Street Design and Transportation Planning in Support of the Community's Vision for the Corridor FTB will coordinate workshop logistics and presentations with City Staff & GJ, especially presentation regarding couplet configuration options, if appropriate. FTS will collaborate with GJ on a joint presentation of the primary alternatives and recommendations. On the day of the Community Workshop, FTB and GJ will present all recommendations to the City Staff. Core team for review and comment, and in the evening the consulting team will set up, present, facilitate, and record participant comments at the third Community Workshop. Task 10. Complete Plan Framework: Prepare final concept level recommendations, diagrams, and illustrations At the outset of this task, the consultant team will conduct a Working Teleconference to discuss refinements to the final concept level recommendations, diagrams, and illustrations. The masterplan for City Center will be refined and modified per the input received at this meeting, as well as from Community Workshops 2 and 3, and will be forwarded to BCO for pro forma analysis. FTB will discuss the findings of that analysis with ECO and will prepare a modified City Center Master Plan recommendation if the pro forma analysis leads us to conclude that adiustments are necessary. FTB will prepare key policy recommendations and illustrations for segments of the Corridor based on the "broad-brush" centers and segments decisions made earlier and on the results of the community workshop series and Core Team discussions. Additional relevant photos corresponding to envisioned development types for centers and segments will be assembled as needed. Transportation planning, street design and other capital improvement recommendations will be modified, refined and finalized in consultation with GJ. Task 11.. Joint City Council & Planning Commission Study Session ECO and FTS will present the results of the community workshops and our recommended plan framework for the Corridor at a Joint City Council & Planning Commission Study Session. The purpose of this session is to inform the City Council as to the primary conceptual direction that the project has taken, and to summarize the comments received from community workshop participants relative to those recommendations. The primary purpose of this Study Session is to make sure that Councilmembers approve the primary recommendations "in concept," or to take direction from City Council as to the chanees that need to be made to the primary plan concepts in order for Councilmembers to approve the Subarea Plan's intent. This stage of plan concept review is critical prior to the preparation of any draft Subarea Plan documents, in order to avoid major delays and costs associated with the more typical process of City Council review of detailed policy proposals in the Public Hearing Phase. Scope of Work, Sprague / Appleway Corridor ECONorthwest, May 06 Page 7 P:1Community DevelopmentlSprague-Appleway Subaerea P1anlScope of Work 5-4-06.doe PHASE III: IMPLEMENTING COMMUNITY INTENT - THE SUBAREA :PLAN (FEBRUARY - MAY 2007) Purpose of this Phase: Having defined the desired future beneficial growth and change for the Corridor and designated City Center location, collaborate with City Staff to define the means by which it can most effectively work toward the attainment of that future. Develop policy tools that can be used at the City's Planning Desk to insure that private investment takes the desired physical form. Prepare materials that will encapsulate the community's vision for revitalization. Clarify the public investment that the community intends to implement over time to stimulate and complement private investment. Display and describe all elements of the Plan in a way that is appealing to potential investors and that makes the process of project development, review and approval as efficient as possible Task 1. Develop Coding System FTI3 will determine the primary organizing system for regulatory policies in the Subarea Plan, prepare charts and diagrams for primary regulatory control for Corridor Segments and Districts. Task 2. Prepare Administrative Review Draft Subarea Plan The Administrative Plan (also know as "The Consultant Draft") is the fast draft of the SpraguelAppleway Corridor Subarea Plan. This first draft contains all consultant recommendations for the contents of the Plan, and is prepared for the purpose of City Staff review, revision and addition. As such, this version of the plan is not meant for public review, since it will not yet have benefited from contributions from professional City Staff which are crucial to the development of a final Public Review Draft Plan. FTS will prepare the Administrative Draft, and will coordinate with ECO, SC and GJ with regard to their preparation of specialized sections within the plan document. FTB will prepare a table of contents, introductory section, a report on the primary plan framework developed in Phase R of the project, land use & development regulations and design guidelines. ECO will prepare an implementation plan section that expands on its various recommendations in Phase 11, which will include an assessment of how the City can coordinate its land use, transportation, and economic development planning to help create "win-v<rin" situations with private property owners and maximize the potential for public/private partnerships. ECO will also provide recommendations as to how public-private partnerships might be assembled to launch some of the development described in the Concept Plan. GJ will prepare the draft transportation element of the Plan. FTI3 will review that draft, discuss any modifications needed with GJ. Glatting Jackson will coordinate the development of the draft transportation element of the sub area plan with FTB and the City of Spokane Valley. More specifically, the Subarea Plan will include the following sections: Introduction: Purpose; Authority; Plan Area; Plan Organization Book I. Community Intent (includes pictures and illustrations) A. Starting Point: Existing Conditions at time of Plan Adoption (with portions by SC, ECO and GJ) B. Intended Outcomes including Plan Goals, The Envisioned Future Corridor and Implementation Strategy (the latter in collaboration with ECO) Book 11. Development Regulations (includes regulatory diagrams and charts) A. Orientation 1 Applicability B. Site Development Standards C. Street and Open Space Standards & Guidelines D. Parking Standards & Guidelines (in consultation with GJ) E. Architectural Standards & Design Guidelines F. Sip-nape Standards & Guidelines Book 111: Planned City Actions A. Capital Improvement Programs B. Public Parking Facilities C. Mobility (provided by GJ in collaboration with City of Spokane Valley DPW and CH2MHil1) D. Utilities (provided by the City DPW, if needed) Scope of Work, Sprague / Appleway Corridor ECONorthwest, May 06 Page 8 P:1Communiry DevelopmentlSprague-Appleway Subaerea PlanlScopc of Work 5-4-06.doe E. Implementation (portion having to do with the Development Approval Process to be provided by the City DCD) Appendices (as needed) Document production will be earned out by FT13 and will include document design and formatting, cover design, annotation and formatting of full page graphic illustrations, as well as the production of electronic PDF files and one hard copy master for delivery to the city or for printing of the number of copies ordered by the City. Note: Printing expenses will be charged separately without any markup; this project budget does not include expenses for printing document copies). SC will assist in the development of the implementation plan to ensure that it includes the steps necessary to ensure staff, planning commission, City Council, community and property owner support of the draft Subarea Plan. Studio Cascade will attend meetings with stakeholders and interest groups as necessary to gain support for the plan and guide its implementation, as directed by ECO and FTB. Task 3. Plan Orientation Session with Planning Staff FTB will hold a session with the Core Team and additional Planning and Public Works staff of Spokane Valley to orient them to the contents and regulatory mechanisms of the Subarea Plan. BUDGET The budget for these services is summarized in the following table. Attachments provide detail, by firm, by person, by phase. Budget b Phase & Firm Labor Phase I Phase 11 Phase III DOTAL ECONorthwest $15,000 $38,170 $10,670 $63,840 FTB $25,020 $144,554 S110,158 $279,732 Studio Cascade $19,450 $13,400 $2,600 S35,450 Glatting Jackson 59,980 $24,970 $15,000 $49,950 TOTAL $69,450 $221,094 $138,428 $428,972 PAN MENT SCHEDULE The Consultant (ECO, as prime contractor) will prepare short monthly progress reports describing progress and percent completion by Phase and send it to the City's project manager by email. The City will review the progress reports and discuss any issues with ECO within 10 days, and make payments of the amount agreed up within 30 days, of the date of the email. Billings will be monthly, based on estimated percent of Phase completed. For example, if the Consultant estimates, and the City concurs as reasonable, that 70% of the work for Phase 1 is completed in May and June, then the invoice would be for 70% of $69,450. The Consultant may be no more than 90% of a Phase's budget before all products and meetings for that Phase (per this scope of work and the attached schedule of deliverables) have been delivered to the City. In some cases the Consultant may be working on two Phases at the same time: progress reports and progress payments will reflect that Scope of Work, Sprague / Appleway Corridor E.CONorthwest, May 06 Page 9 P:1Community Development\Sprague-Appleway SubArea Plan\Scope of Work 54-06.doc Optional Services The following services are not included in the Scope of Services, but are recommended additions should resources be available for them: PHASE II - OPTIONAL SERN7.CE-S Addition to Task 11 - Joint Cih' Council/Planning Commission Study Session Participation of Glatting Jackson in the Joint City Council/Planning Commission Study Session, to assist FTB and ECO with the presentation of recommended transportation planning and street design recommendations. PHASE M - OPTIONAL SERVICES y Review of Administrative. Draft Subarea Plan Task 4. Cit- FTB will forward a camera-ready document, electronic file and any additional copies ordered (at additional printing cost) to the Cityfor review. Once City Staff has reviewed the document, FI-B will attend a meeting ui Spokane Valley to discuss the Subarea Plan draft with the City. Staff Core Team. After receipt of a single marked-up copy of the plan containing the City's edits FTB will combine direction received at the review session with hard copy edits to produce the Public Review Draft. Task 5. Prepare Public Review Draft Subarea Plan document FTB will modify text, illustrations and cover design of the Subarea Plan as directed by City Staff. Pictures and captions will be incorporated into Books I and ill. Electronic formatting and paste-up will be adjusted for printing ease. After coordinating with City Staff regarding last-minute issues. FTB will forward the draft to ECO for review and comment, make final edits and prepare the camera-ready document file to the City. Task 6. Planning Commission Hearing The ECO team will review and contribute to Plan Addendum received from City Staff. FTB will prepare and present materials for the Planning Commission Hearing. They will work with City Staff to coordinate logistics as well. Task 7. Cih' Council Hearing The ECO team will review Plan Addendum received from City Staff and answer questions if needed. FTB will prepare and present materials for the City Council Hearing. They will work with City Staff to coordinate logistics as well. Task 8. Prepare Final Version of The SpraguelAppleway Corridor :Subarea Plan. The ECO team will coordinate with City Staff regarding remaining issues needing closure and finalize the plan. F1B will prepare and transmit the Master File (an electronic file in PDF format) and copies to the City. Task 9. Compilation and Production of Editable Master File Copy (in addition to Master PDF ftlcs already included in the base Scope of Services) Scope of Work, Sprague / Appleway Corridor ECONorthwest, May 06 Page 10 P:ICommunity DevelopmentlSprague-Appleway SubArca P1anlScope of Work 54-06.doc SPRAGUE/APPLEWAY CORRIDOR SUBAREA PLAN: OVERVIEW OF PLANNING PROCESS OPTIONAL Page] of 3 Approximate Schedule for Deliverables (Assumes start date of Ma 15, 2006) Phase Task Deliverable Firm Approx Meetings Approx Week A9eeting Due Week June 2006 Phase J Task 1. Project No deliverables n/a n/a n/a Start up Phase 1 Task 2. lxisting Assemble a report on the existing policy SC 30-Jun-06 1 meeting 13-Jun-06 Conditions environment. Plus photographs and GIS data. with City Inventory and staff Basemap Phase 1 Draft memorandum addressing existing GJ 30-Jun-06 1 20-Jun-06 conditions for vehicular, transit, pedestrian, tcleconfer and bike circulation, data collection, and ence with transportation issues and" opportunities. FT13 and City Phase 1 Task- 3. Analysis Internal draft of parts of a technical ECO 30-Jun-06 of Existing memorandum evaluating markets and City Conditions financial capacity and options Phase I Mcmor ndum on the assessment of apparent FTB 30-Jun-06 vulnerability of sites along corridor. July 2006 Phase Task 1. Focus Conduct a half-day series of focus groups FTB, 20-Jul-06 LI Groups ECO, OR GJ, 02-Aug- SC 06 Phase Task 2. Core Attend and present at a full-day work session FTB, 21-Jul-06 II Team Working ECO, OR Sessions (same (j J, 03-Aug- trip as focus SC 06 groups) Phase I Task 2. Existing Final memorandum addressing existing GJ 20-Jul-06 I formal 9-Jun-06 Conditions conditions for vehicular, transit, pedestrian, tcleconfer Inventory and and bike circulation, data collection, and ences with Basemap transportation issues and opportunities. FT13 and Preparation the City August 2006 Phase Task 3. Corridor Draft technical memorandum 1 CO 31-Aug- 1 Team 14-Jul-06 II Centers & 06 work Segments session Phase Task 3. Corridor Set up and maintain the project website SC 15-Aug- II Centers & 06 Segments Phase Task 3. Corridor Summary memorandum of costs and SC 31-Aug- ll Centers & strategics to implement three priority projects 06 Segments from preferred alternative September Phase Task 4. Present City with materials to be used for FTB 13-Sep-06 H Communitv Workshop #I Workshop P1 P:ICommuniry De.velopmeriMprague-Appleway SuhArca PlanWeliverablesMay(.t6.doc Page 2 of 3 Phase 't'ask 4. Present at and facilitate workshop. Provide a F-M, 14-Sep-06 A review 07-Sep-06 11 Community written record of workshop to City. ECO, session 14-Sep-06 Workshop #I SC with City staff day of workshop. Phase Task 3. Corridor Final technical memorandum ECO 29-Sep-06 II Centers & Segments October 2 006 I Phase Task 6. Present City with materials to be used for FTB 1 I-Oct-06 U Community Workshop.42 Work-shop 42 Phase Task 6. Present at and facilitate workshop. Provide a FTB, 12-Oct-06 A review 7-Aug-06 1.1 Community written record of workshop to City. ECO, session Workshop #2 SC with City staff day of workshop. Phase "Task 7. Joint Present the results of the community FTB 12-Oct-06 TI City Council & workshops & discuss direction and progress Planning Commission Study Session Phase Task 3. Corridor Develop and diagram corridor-scale FTB 17-Oct-06 II Centers & alternatives, assemble photographs, and Segments prepare diagrams illustrating recommended plan area boundaries, prepare cross-sections of the development corridor Phase Task 7. Joint Transportation Framework and specific FTI3, 31-Oct-06 2 Sep-06 It City Council & transportation design features G.1 teleconfer pct-06 Planning ence Commission meetings Study Session Phase Truk 8. Core Team working session/workshop with FTB, 3l-Oct-06 11 Dcvclop/Rcfinc City Staff GJ Street Design and Transportation Planning Concepts November 2006 Phase Task 5. Centers: Teleconference with the City FT13, 8-A'ov-06 II Conceptual ECO Alternatives Phase Task 9. Present City with materials to be used for FTB 27-Nov- fl Community Workshop.43 06 Workshop 43 OR 4- Dec-06 Phase Task 9. Present at and facilitate workshop. Provide a FM, 28-Nov- A review 2.8-A`ov- fl Community written record of workshop to City. GJ 06 session 06 Workshop 93 OR 05- with City OR Dec-06 day of 05-Dec-06 workshop. 11ACommunity DcvclopmentlSpraguc-Appleway SubArca Pl Ln\DeliverablesMay06.doe Page 3 of 3 December 2006 Phase Task 10. R'rirten stemma6es ofal I presenca[ion.;and SC 22-Dcc-06 l I Complete Plan meetings Framework January 2007 Phase Task ] 0_ Final concept ievc] recommendations-. FTB, 12-Jan-07 Working Dec-OG II Cample[OFlaq diagmis,andiIlustrations GJ telecoufer Framework enec with whole team fchruary 21007 Phase Cak Develop No deliverables pfa I nla' n1a n1a JJT Codipig systern March 2007 Phase Task 2. Prepare Prepare Outline and preliminary some report ECO, 30-Mar- r1l. Administrative sections FTB, 07 ReMew I) raft Gi, SC April 2007 phase Task 2. Prcparc Draft of the Subarea Plan C'M1 30-Apr-07 2 Feb-07 .U[ Adminiswadve GJ, teleconfer Mar-07 Revir;w Draft ECO, euces with Subarea Plan SC City of Spo€:anc Valley May 2007 Phase Task 3. Plan Session wiLb Gore Te,= and Planning and FTB 15-May- M Orientation Public Wo&- staff 07 Session with Planning Stag' ?,%Cammunity Dc,,rc]opmcntlSprague-Apple way SubAML PlanVelivorablesMayO&doc CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 9, 2006 City Manager Sign-off: Item: Check all that apply: ❑ consent © old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Consultant Services Agreement for the Street Master Plan GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Adopted the drafting of a well-defined Street Master Plan, with funding options, as a principal 2006 budget goal. Reviewed a draft scope of work at the December 20, 2005 Council Study Session and authorized staff to issue an RFP for the selection of a consultant. Reviewed J-U-B Engineers' final scope and fee at the May 2, 2006 Study Session. BACKGROUND: Council has expressed their desire to develop a well-defined Street Master Plan, with funding options, that identifies the current condition of the city streets and recommends appropriate improvements and maintenance that preserve the value and structural integrity of the local transportation system. Staff developed a scope of work and issued an RFP for the selection of a consultant. Two consultants submitted responses; HDR and J-U-B Engineers. The RFP responses were reviewed by staff and interviews were held. J-U-B Engineers was selected as the most highly qualified consultant for this project. The scope for this work is divided into three phases. Phase one is the development of pavement management system that will evaluate the current conditions of the city streets and determine what steps are needed to maintain them at their current level. Phase two is to assist in the development of a Six Year Transportation Improvement Plan incorporating the results of phase one and the other transportation needs of the city. Phase three combines the first two phases into a single Street Master Plan report. OPTIONS: RECOMMENDED ACTION OR MOTION: Move to approve contract with J-U-B Engineers for the Street Master Plan Project in the amount of $435,470.00 BUDGET/FINANCIAL IMPACTS: The preliminary fee proposal is as follows: • Phase 1 - $232,270 for the pavement management phase • Phase 2 - $186,400 for the transportation improvement planning phase • Phase 3 - $ 16,800 for the final Street Master Plan Report Total - $435,470 Available Funds in the Street Fund: Pavement Management Plan $275,000 Snow removal costs were very low in Jan/Feb $160,470 Total $435,470 STAFF CONTACT: Neil Kersten, Public Works Director; Steve Worley, Senior Engineer ATTACHMENTS Draft Scope of Work Spokane Valley Street Master Plan Scope of Work SECTION 1 - BACKGROUND AND PURPOSE The City of Spokane Valley is a newly incorporated City of over 80,000 people. As such, the City has a need to produce planning documents and Capital Improvement Programs with respect to transportation infrastructure to serve the anticipated growth. The City has requested consultant assistance to prepare the first Street Master Plan and a Pavement Management Plan for the City. The intent of the efforts described in the Scope of Work below is to provide the City support, guidance and documentation to prepare Plans and Programs and prioritize transportation needs, prepare projects for potential funding source grant applications and to understand ongoing pavement maintenance needs as well as future on-going needs with respect to roadway network evaluation, project development and pavement management system maintenance. SECTION 2 - ITEMS PROVIDED BY CLIENT TO J-U-B The following information, data, services and/or responsibilities will be provided by the Client, without cost to J-U-B. Existing planning documents, records, data and reports, such as comprehensive land use and transportation plans; zoning maps; roadway information systems; pavement condition information; and appropriate maps; 6 Year transportation Improvement Programs; non-motorized facilities; available traffic studies; accident records, etc. Aff Gather, obtain and provide traffic volume data on roadways and at important intersections, to include Average Daily Traffic and peak hour. Publishing as necessary public meeting notices and press releases. SECTION 3 - SERVICES TO BE PROVIDED BY J-U-B J-U-B shall furnish the services specifically limited to the following: Phase I - Pavement Management Plan It is anticipated that several of the tasks in this phase will be undertaken simultaneously or in consideration of other tasks. For example, the network definition and database development tasks will clearly be driven by the selection of the software which in turn will be influenced by the needs assessment. The full development of a pavement management system assumes that City Council accepts the premise that benefits will warrant such a system. Task 1 - Needs Assessment: Conduct a needs assessment to determine the viability of developing a pavement management system (PMS) for the City. Interviews/ meetings will be conducted with key individuals from the City staff, including the Public Works Director, engineering staff, maintenance personnel, and other staff that will be involved in the future use of potential pavement management data and/or outputs. The purpose of the interviews is to determine the types of available pavement management information, current program budgets, current staffing levels of Public Works personnel, and any other information necessary for the consultant to perform the assessment. Interviews will focus on answering questions such as: What is anticipated as an end product? What are expectations on how the pavement management system will impact employee efficiency? What are the anticipated budgets for maintaining the pavement management system? What is the make-up of current staffing - availability, technical strengths, etc.? The consultant will evaluate the benefits to the City from the creation of a pavement management system. A report shall be prepared to present findings. This report shall clearly detail the reasons and benefits of implementing the system. The report shall also identify the impacts to City infrastructure and budgets if the pavement management system is not implemented. Task 2 - Inventory Data Collection: This task involves collecting inventory information that will be used to establish the pavement management database. It includes the collection of existing information on the roads and streets that will be included in the implementation area. The types of data that will be collected are expected to include the following items, at a minimum: • Location information (referencing with 'from' and 'to' characteristics) • Dimensions (length, width, area) • Surface type • Last construction date • GIS identifiers Some existing information is available through the current City and County records (including the Centerline PMS software information generated by Spokane County). The accuracy and thoroughness of the information may need to be verified. Aerial photography will be used to C~ evaluate accuracy and completeness of existing centerline data. The consultant will evaluate and make the most of all existing paper or digital databases that apply to roads, whether they come from the County, City, or some other agency. Locational verification and conditional inventory of roads will be conducted in the field to supplement existing data and complete the roadway network. Task 3 - Network Definition: The pavement network shall be divided into facilities and sections. Current philosophy suggests looking at using a block-by-block approach for dividing pavement facilities into sections with intersections included in the block section. Multilane streets may be divided by direction in addition to block-by-block segments. Management sections can be aggregated into more applicable project lengths manually when developing final pavement maintenance and rehabilitation project lengths. Special consideration will be given to multi-lane facilities, divided roadways, and current identification methods. These identification conventions shall be recorded. in the final document to ensure that as the City of Spokane Valley expands, the pavement network inventory is user friendly, can be easily updated and maintained. Task 4 - Condition Assessment: Consultant shall propose and implement a survey procedure to assess the condition of City streets in accordance with the current Pavement Surface Condition Field Rating Manual used by the Northwest Pavement Management Association. This will be done for the results to be comparable to data previously obtained by Spokane County. Only pavement condition will be assessed in the survey; not the condition of curb and gutter or sidewalks. However, it will be noted what edge-of-pavement treatment each segment possesses (shoulder, curb and gutter, etc.). It will be important that the City's staff -2- participate in the review of our data collection and condition assessment portions of the plan. Sections on undivided roads will be full-width sections. In other words, assume that each section (block or intersection) will be defined as a section that spans the length and width of the block (both directions of travel) on undivided roads. Sections on multilane streets may be divided by direction in addition to block-by-block segments. Pavement condition surveys will be conducted for each section taking into account the condition of the road in each direction of travel. For the purposes of this Scope of Work it is assumed that there are approximately 450 centerline miles of roadway, with arterial and collector roadways comprising 1/3 of roadway network (2-man crew 2 hours per mile); and local roadways comprise 2/3 of mileage (one person one hour per mile). Task,5 - Database Development: Upon completion of the previous tasks, a pavement management database shall be developed using the inventory and condition information collected. If available, construction history will also be incorporated into the database development. We will work closely with staff to identify what is to be stored in a database, how it needs to be viewed and retrieved, who will be retrieving it, and what types of reports will be necessary. Task 6 - Software Evaluation and Development: Consultant will evaluate available public domain and proprietary software for, use in development of the pavement management system. The consultant will recommend a software package that will meet the needs of the City as determined in Task 1 - Needs Assessment. Among other things, 'our evaluation will consider: flexibility, usability, data entry, output, multi-users, historical data, longevity, costs to City of Spokane Valley. The consultant shall procure the software for the City after discussions with key staff. This task shall also include customization of the selected pavement management software to include the development of pavement deterioration models to predict the performance of the pavement network in the future, the identification of treatment rules to determine when certain maintenance and rehabilitation treatments are viable, and the establishment of treatment costs so that budgets can be developed. Task 7 - Six-Year Pavement Management Plan with Reports and Maps: The information contained in the pavement management database and the models developed in the previous task shall be used to prioritize the maintenance and rehabilitation needs of the City under realistic constraints such as budget limits. The final product of this task shall include a multi- year pavement maintenance and rehabilitation plan that is developed based on the parameters established in the pavement management system. Results of the analysis will be presented to City staff in the form of a report, which also provides the related details of the implementation and color-coded GIS maps that show the proposed locations of work throughout the City. Factors taken into consideration when producing the schedule include the existing roadway budget and historical maintenance data. The consultant will produce several pavement management strategies (using different possible pavement treatment types) to show that there is more than one approach to managing the City's pavement network. -3- The goal is to either maintain the current pavement conditions (provided the pavement is in good condition) or to attain a desirable network average pavement condition within 5 to 10 years. The report produced as a result of this task will include future maintenance strategy maps (on a yearly basis) as well as tables listing the specific roadway segments and their respective treatments and costs on a yearly basis. Task 8 - System Maintenance Evaluation: The consultant shall develop a plan for maintaining the Pavement Management system. The plan shall identify the personnel and costs associated with maintaining the system by: 1) consultant contract and, as an alternative, by 2) in-house City personnel. The plan shall identify the necessary FTEs, equipment, and supplies to keep the program viable. A brief report shall be prepared and submitted detailing the findings of this task. Task 9 - City Council Presentation: Early on in the effort, following the needs assessment, the consultant will present the results of the needs assessment to the City Council on the whole project, both phases. Council can express their perception of the pavement network. J-U-B will discuss what a successful pavement management system consists of and will be ready to answer questions the City Council would have regarding the topic of pavement management. Also this would give J-U-B good insight to possible concerns the Council sees in the future relating to pavement condition. To complete this phase, J-U-B will present to the City council the findings of Tasks 7 and 8. A summary of the conducted inventory as well as a brief overview of the chosen software will accompany the presentation of the findings. The council will be informed of the existing conditions of the City's pavement network and the steps needed to implement a successful pavement management system. It is anticipated that the City Council will be presented multiple pavement management strategies to consider. We will encourage questions from the Council in order to help them understand future staffing and budgets necessary for ongoing pavement maintenance and system maintenance. Task 10 - Training and System Installation: Following the completion of Tasks 1 through 9, the specific pavement management software program shall be installed on the necessary computers at the City. Four (4) days of training will be provided to City staff who will be working with the pavement management software. The training will include an introduction to the general concepts of pavement management along with specific instruction relating to the use of the selected pavement management software. The training will include lecture, discussion, and hands-on use of the software. The consultant shall also provide the City with a users manual and all necessary documentation for staff to consult during the use of the PMS. Phase 2 - Transportation Planning Task 1 - Review and Evaluation: The consultant shall review and evaluate the city's current methods for developing the annual Six Year Transportation Improvement Program (TIP). This shall include a review of the available data used to develop the TIP and the manner is which the data is managed. The purpose of this evaluation is to identify ways to improve the methods used and improve the collection, storage, and evaluation of data necessary to support the development of the annual TIP project priority list. Interviews/ meetings will be conducted with key individuals from city staff, including the Public Works Director, -4- engineering staff, maintenance personnel, and other staff that will be involved in the future development of the annual TIP. The interviews will help determine the types of available information, how this data is currently stored, retrieved and used, current staffing levels of Public Works personnel, and any other information necessary for the consultant to perform the assessment. This effort will help to understand project expectations, goals and objectives of the City. Through the course of the meetings/ interviews, we expect that all current pertinent data will be obtained. This data will likely include, at a minimum, existing street maps, traffic data (including historical), roadway right-of-way maps, traffic control devices, street classification maps, previous studies, existing and future land use data, aerial photography and city financial data for public works expenditures, staffing levels and responsibilities. A report shall be prepared to present the consultant's findings. This report shalt clearly indicate if the current available data is adequate for development of the TIP and to support grant applications. The report shall also identify improvements needed, if any, in the methods or data used to support the development of the annual TIP. The report shall also identify on-going staffing levels, resources, and budget to maintain the development of the TIP each year. Task 2 - Database Development: After reviewing the city's data upon which the prioritized TIP project list is developed, the consultant shall review databases or other methods of data storage used by other Washington jurisdictions, including Spokane County, and develop a recommendation on how the city's data could be better managed. The consultant shall then develop a database, a series of databases, or other methods that will allow city staff to better manage the information necessary for the evaluation and prioritization of transportation projects. This will include the management of transportation network volume/capacity ratios, intersection levels of service, number and types of collisions/injuries/fatalities, recent local bid results for unit price estimating, and other types of information identified in Task 1. The. recommended data management tool could be a third-party software, a modification of another jurisdiction's methods, or the development of an entirely new method. Once a method is selected, the consultant shall develop that method using the city's available data and train city staff on its use. Task 3 -Six-Year TIP Project List: The consultant shall assist city staff in the development of the 2008-2013 Six Year Transportation Improvement Program (TIP) using data identified in Task 1. This shall include, but not be limited to, review of 1) volume/capacity ratios based on Spokane regional traffic models, 2) number, location, and type of collisions/injuries/fatalities, and 3) existing and forecast intersection levels of service. Coordination with other types of information will be required including: 1) existing pavement conditions, 2) increased areas of development and re-development within the city and in areas adjacent to the city, 3) adjacent jurisdiction street projects that cross city boundaries, 4) proposed street maintenance activities, and 5) full width paving projects associated with Spokane County's Septic Tank Elimination Program. For the purposes of this Scope of Work, it is assumed that data will be provided by the City for 126 intersections and approximately 3600 accident records, and that an average of 2 hours per intersection will be required for analysis. -5- The consultant shall develop and use a type of ranking system that will utilize the available data to identify and support a prioritized TIP project list. The project list shall be divided into logical categories. Example categories include, but are not limited to, Arterials, Safety, Traffic Control, Sidewalks /Traits, and ITS. It is anticipated that some assistance at a policy level may be necessary to provide guidance in prioritizing projects between project types. Task 4 - Six Year TIP Cost Estimates: Once a preliminary project list is developed, the consultant shall prepare planning-level cost estimates for each project. The planning-level cost estimates shall include 1) a description of the proposed improvements, including number of proposed lanes, intersection improvements, pedestrian /bicycle improvements, ADA requirements, drainage facilities, etc., 2) maps that define the proposed project limits, 3) estimated quantities of proposed bid items including unit prices based on recent Spokane area bid tabs, 4) right-of-way acquisition costs, and any other appropriate items. Conceptual alternatives for some projects may be required in order to determine potential right-of-way costs. For the purposes of this Scope of Work it is assumed that project descriptions, maps and cost estimates will be prepared for 40 projects with an average of 1 day per project. Task 5 - Six Year TIP Funding Proposals: The consultant shall review the project selection criteria of the local, state, and federal grant programs available and shall identify a grant funding program (or combination of grant programs) for each project on the TIP project list. Grant programs shall include, but not be limited to, the following: WA State Transportation Improvement Board (TIB) Corridor Completion Initiative (CCI) ■ Urban Arterial Program (UAP, previously AIP) ■ Urban Corridor Program (UCP, previously TPP) • Sidewalk Program (SP, previously PSMP) • Freight Mobility/Strategic Investment Board (FMSIB) • Federal Aid Program • Bridge (BR) • Surface Transportation Program (STP) • Congestion Management/Air Quality Funds (CMAQ) • Transportation Enhancement Program • Emergency Relief • Intersection and Corridor Safety • WSDOT ■ Safe Routes to School Program ■ Pedestrian and Bicycle Safety Program ■ Regional Mobility Grant Program • Spokane Transit Authority (STA) • Bus related street improvements Community Development Block Grants (CDBG) • Low-Moderate Income area improvements • Washington Utilities and Transportation Commission (WUTC) • Grade Crossing Protective Fund -6- The consultant shall also identify potential funding partners such as adjacent jurisdictions and/or private developers, economic developments, multi-modal components, etc. to compete well in grant competitions. It may also be beneficial to reprioritize projects based on this exercise. For the purposes of this Scope of Work it is assumed that funding proposals will be prepared for 40 projects with an average of 2-3 hours per-project plus discussions with you and evaluations of agency program updates. Preliminary project scoping is also a product of this task. Task 6 - Six Year TIP Report - The consultant shall develop a Six Year TIP Report that consists of the list of prioritized projects divided into categories and phases (PE, RW, and CN), by year (based on available local match funds), by funding source, etc. City staff has presented previous TIP reports to Council using both a spreadsheet and database methods. The consultant shall review these two methods and recommend or develop an alternate method for easily creating, editing, and tracking projects and project status in the TIP. The TIP report shall consist of a list of prioritized projects The TIP report shall include all necessary information for inclusion into the State Transportation Improvement Program (STIP) software. Task' 7 - Grant Applications: It is anticipated that J-U-B will assist the City with the preparation of grant applications during the summer of 2006 to understand current techniques used by the City and develop an understanding of current projects. It is anticipated that the Spokane Regional Transportation Council will issue a Call for Projects for the'07-'09 biennium as a result of the recently passed federal transportation bill. It is also anticipated that the Transportation Improvement Board (TIB) grant applications for the 2008 construction season will be due at the end of August 2006. The consultant shall assist city staff prepare these, and other, grant applications. Grant applications vary but the general type of information and research required includes, but is not limited to: existing structural pavement condition, existing and proposed levels of service (LOS), existing and proposed traffic volumes, system continuity, project funding, alternative mode accessibility, transportation concurrency, economic growth and development, urban accident analysis/annual benefit, public support/ participation, environmental enhancements/ historical preservation, freight mobility, GMA information /support, etc. Usually it is not overly productive to submit an excessive number of projects applications for the same grant source, but rather to prepare applications for those projects that will compete the best - focus efforts on preparing good applications rather than many applications. For the purposes of this Scope of Work it is assumed that up to 15 grant applications will be prepared - 7 TIB, 3 Enhancement and 5 other Federal, State or local grants with an average of 1 man-day per application. Task 8 - Resources Report: A stand alone document will be prepared that identifies resources of the City of Spokane Valley that are used to prepare the annual Transportation Improvement Program. This report will identify data sources and methodologies for data collection and storage as well as the data evaluation and project prioritization processes developed as part of the development of the 2008 - 2013 TIP. This information will be conveyed in order for staff and elected officials to understand the level of effort that will be required to maintain the TIP on an annual basis. Recommendations for future regular traffic data collection updates will be made along with database maintenance, data evaluation and -7- project development for new projects identified in the future, along with project prioritization and report updates. A summary of the level of effort anticipated to accomplish these tasks from an equipment, staffing and budget perspective will be provided. Task 9 - Public Involvement: The consultant shall prepare for and attend one public open house to present project identified and receive feedback to assist in the prioritization process and ensure that all potential projects have been identified. Phase 3 - Street Master Plan Report The Consultant shall prepare a final Street Master Plan report that summarizes the efforts and conclusions developed under Phases 1 and 2. The report shall include an overall summary of the existing conditions of the city's street network, the proposed steps to maintain the existing condition levels, recommendations on street capital projects and the development of the annual Six Year TIP, and recommendations on budgets and staffing levels to maintain these efforts. This task will also include incorporation of pertinent created maps and visual aids. Roadway Structural Component Analysis Option Detailed Examination of Trouble Segments: Detailed evaluation of four relatively new roadways that exhibit abnormal deterioration. This task is centered on field exploration managed by J-U-B ENGINEERS and performed by a geotechnical engineering firm. This field testing will consist of 8 drill borings located at roadway locations where existing pavements are deteriorating at an accelerated rate. The product of this field work, laboratory testing and engineering evaluation will be specific forensic discussions of why the pavements are performing poorly, what can be done now to mitigate this occurrence, and recommendations for future projects to avoid a similar outcome. SERVICES NOT TO BE PROVIDED BY J-U-B AS PART OF THIS AGREEMENT The Consultant will not provide the specific services detailed below: • Original traffic data collection. • Bridge condition inventory. • Sidewalk inventory. • Comprehensive traffic forecasting nor modeling for future conditions. (Existing SRTC modeling will be used -8- AGREEMENT FOR PROFESSIONAL SERVI[CES J-U-f3 Engineers, Inc Street Master Plan THIS AGREEMENT is made by and between the City of Spokane Valley, it code City of the State of Washington, hereinafter "City" and J-U-B Engineers, Inc. hereinafter "Contractor," jointly referred to as "parties." IN CONSMEFUkTION of the terms and conditions contained herein the parties agree as follows: 1. Work to Be Performed. The Contractor will provide all labor, services and material to satisfactorily complete the attached Scope of Services. A. Administration. The City Manager or designee shall administer and be the primary contact for Contractor. Prior to commencement of work, Contractor shall contact the City Manager or designee to review the Scope of Work, schedule and date of completion. Upon notice from the City Manager or designee, Contractor shall commence work, perform the requested tasks in the Scope of Work, stop work and promptly cure any failure in performance under this agreement. B. Representations. The City has relied upon the qualifications of the Contractor in entering into this agreement. By execution of this agreement, Contractor represents it possesses the ability, skill and resources necessary to perform the work and is familiar with all current laws, rules and regulations which reasonably relate to the Scone of Work_ 'No substitutions of agreed anon nersnnnel shall he mnrle without the written consent of the City. Contractor shall be responsible for the technical accuracy of its services and documents resulting therefrom, and City shall not be responsible for discovering deficiencies therein. Contractor shall correct such def=iciencies without additional compensation except to the extent such action is directly attributable to deficiencies in City furnished information. C. Modifications. The City may modify this agreement and order changes in the work whenever necessary or advisable. The Contractor will accept modifications when ordered in writing by the City Manager or designee. Compensation for such modifications or-changes shall be as mutually agreed between the parties. The Contractor shall make such revisions in the work as are necessary to correct errors or omissions appearing therein when required to do so by the City without additional compensation. 2. Term of Contract. This Agreement shall be in full force and effect upon execution and shall remain in effect until completion of all contractual requirements have been met. Either party may terminate this Agreement by ten (10) days written notice to the other party. In the event of such termination, the City shall pay the Contractor for all work previously authorized and satisfactorily performed prior to the termination date. 3. Compensation. The City agrees to pay the Contractor $435,470.00 as full compensation for everything done under this Agreement, 4. Payment. The Contractor shall be paid monthly upon presentation of an invoice to the City. Applications for payment shall be sent to the City Clerk at the below stated address. Agreement for Professional Services: J-U-B Engineers, Inc. - Strect Master Plan Page I of 4 The City reserves the right to withhold payment tinder this agreement which is determined in the reasonable judgment of the City Manager or designee to be noncompliant with the Scope of Work, City Standards, City ordinances and federal or state standards. 5. Notice. Notice shall be given in writing as follows: TO THE CITY: TO THE CONTRACTOR: Name: Christine Bainbridge, City Clerk Phone'Number: (509)921-1000 Address: 11707 Fast Sprague Ave, Suite 106 Spokane Valley, OVA 99206 Name: J-U-8 Engineers, Trw. Phone Number: (509) 458-3727 Address: 422 W. Riverside Avenue, Suite 722 Spokane, WA 99201 6. Applicable Laws and Standards. The parties, in the performance of this agreement, agree to comply with all applicable federal.. State, local laws, ordinances, and regulations. 7. Relationship of the Parties. It is understood, agreed and declared thatthe Contractorshall be an independent Contractor and not the agent or employee of the City, that the City is interested in only the results to be achieved, and that the right to control the particular mariner, method and means in which the services are performed is solely within the discretion of the Contractor. Any and all employees who provide services to the City under this agreement shall be deemed employees solely of the Contractor. The Contractor shall be solely responsible for the conduct and actions of all employees under this agreement and any liability that may attach thereto. 8. Ownership of Documents. All drawings, plans, specifications, and other related documents prepared by the Contractor under this agreement are and shall be the property of the City, and may be subject to disclosure pursuant to R.CW 42.17 or other applicable public record laws. 9. Records. The City or State Auditor or any of their representatives shall have full access to and the right to examine during normal business hours all of the Contractor's records with respect to all matters covered in this contract. Such representatives shall be permitted to audit, examine and make excerpts or transcripts from such records and to make audits of all contracts, invoices, materials, payrolls and record of matters covered by this contract for a period of three years from the date final payment is made hereunder. 10. Insurance. During the term of the contract, the Contractor shall maintain in force at its own expense, the following insurance: A. Workers' Compensation Insurance in compliance with R.CW 51.12.020, which requires subject employers to provide workers' compensation coverage for all their subject workers and Employer's Liability or Stop Gap Insurance in the amount of 51,000,000.00; B. General Liability Insurance on an occurrence basis with a combined single limit of not less than $1,000,000.00 each occurrence for.bodily injury and property damage. It shall include contractual liability coverage for the indemnity provided under this contract. It shall provide that the City, its officers, employees and agents are additional insureds but only with respect to the Contractor's services to be provided under the contract, C. Automobile Liability Insurance with a combined single limit, or the equivalent, or not less than $1,000,000.00 each accident for bodily injury and property damage, including coverage forowned, Agreement for Professional Services- J-U-ti Engineers, Inc. - Street Ntaster Plan Page 2 of 4 hired or non-owned vehicles; and D. Professional Liability Insurance with a combined single limit of not less than $ 1,000,000.00 each claim, incident or occurrence. This is to cover damages caused by the error, omission, or negligent acts related to the services to be provided under this contract, The coverage must remain in effect for at least two (2) years after the contract is completed. There shall be no =cellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without thirty (30) days written notice from the Contractor or its insurer(s) to the City. As evidence of the insurance coverages required by this contract, the Contractor shall furnish acceptable insurance certificates to the City at the time the Contractor returns the signed contract. The certificate shall specify all of the parties who are additional insureds, and will include applicable policy endorsements, the thirty (30) day cancellation clause, and the deduction or retention level. Insuring companies or entities are subject to City acceptance. TS requested, complete copies of insurance policies shall be provided to the City. The Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions, and/or self-insurance. 11. Indernni.tication and Hold Harmless. Each party shall indemnify and hold the other, its officers, employees, agents and volunteers harmless from and against any and all claims, demands, orders, decrees or judgments for injuries, death or damage to any person or property arising or resulting from any negli ent act or omission on the part of said party or its agents, employees or volunteers in the performance of this Agreement. J 12. Waiver. No officer, employee, agent or other individual acting on behalf of either party has the power, right or authority to waive any of the conditions or provisions of this agreement. No waiver in one instance shall be held to be waiver of any other subsequent breach or nonperformance. All remedies afforded in this agreement or by law, shall be taken and construed as cumulative, and in addition to every other remedy provided herein or by law. Failure of either party to enforce at any time any of the provisions of this agreement or to require at any time performance by the other party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this agreement or any part thereof. 13. Assignment and Deleeation. Neither party shall assign, transfer or delegate any or all of the responsibilities of this agreement or the benefits received hereunder without first obtaining the written consent of the other party. 14. Subcontracts. Except as otherwise provided herein, the Contractor shall not enter into subcontracts for any ofthe work contemplated under this agreement without obtaining prior «Titten approval of the City. 15. Confidentiality. Contractor may from time to time receive information which is deemed by the City to be confidential. Contractor shall not disclose such information without the express written consent of the City or upon order of a Court of competent jurisdiction. 16. Jurisdiction and Venue. This Contract is entered into in Spokane County, Washington. Venue shall be in Spokane County, State of Washington. 17. Cost and Attorney's Fees. In the event a lawsuit is brought with respect to this Agreement, - ' the prevailing party shall be awarded its costs and attorney's fees in the amount to be determined by the Court as reasonable. Unless provided otherwise by statute, Contractor's attorney fees payable by the City shall not Agreement for Professional Services: I-U-B Engineers, Inc. - Strect Master Plan Page 3 of 4 exceed the total sum amount paid under this agreement. 18. Entire Agreement. This written agreement constitutes the entire and complete agreement between the parties and supersedes any prior oral or written agreements. This Agreement may not be changed, modified or altered except in writing signed by the parties hereto. 19. Anti-kickback. No officer or employee of the City, having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in this Agreement, or have solicited, accepted or granted a present or future gift, favor, service or other thing of value from any person with an interest in this Agreement. 20. Business Registration. Prior to commencement of work under this Agreement, Contractor shall register with the City as a business. 21. Severabilih°. If any section, sentence, clause or phrase of this Agreement should be held to be invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the validity of any other section, sentence, clause or phrase of this Agreement. 22. Exhibits. Exhibits attached and incorporated into this agreement are! 1. Scope of services 2. Insurance Certificates IN WITNESS WUEREOF, the parties have executed this Agreement this day of , 2006. CITY OF SPOKANE VAI.-L Y: David Mercier, City Manager A'1 rEST: Christine Bainbridge, City Clerk Contractor: J-U-B Engineers, Inc. Owner Tax Ill No. APPROVED AS TO FOPW: Office of the City Attorney Agreement for Professional Serviccs: J-U-I3 Engineers, Inc. - Siree.t Master Plan Page 4 of 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 9, 2006 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report J pending legislation AGENDA ITEM TITLE: Motion Consideration: Hearing Examiner Agreement Modification GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: Hearing Examiner Agreement Approved on February 28, 2006 BACKGROUND: The current model agreement for Hearing Examiner services was approved by Council on February 28, 2006. The County has adjusted the hearing examiner rate to include non-productive hours. The County is factoring in vacation, sick, breaks, training, and other non-billable time so that we will pay fora share of all hearing examiner costs. This is similar to settle and adjust agreements in J which our usage rate is applied to all costs for a service, including the costs spent for employees' non-productive time. The County is taking the total Hearing Examiner costs and dividing by the total number of billable hours so that all costs can be recovered. Exhibit 2 of the agreement will be modified to reflect the change. No change to the body of the agreement is necessary. RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager to amend the Hearing Examiner Agreement C06-14. BUDGET/FINANCIAL IMPACTS: The estimated cost for 2006 Hearing Examiner services will increase from $43,352 to $55,307. The City budgeted $65,453. STAFF CONTACT: Nina Regor, Deputy City Manager; Morgan Koudelka, Administrative Analyst ATTACHMENTS 1. Hearing Examiner Agreement 2. Addendum 3. New Exhibit 2 (Cost Methodology) Return to: Dani.ela Erickson, Clerk of the.Board T3oard of County Commissioners 1116 W. Broadwvay Spokane, Washinbton 99260 TVTF.i7L0CAL e~.G1WE-AIENT I±OR]lkAR NG F<QAIV.IJi\r.L"It SERV C'E'So W' fW, CY Y OF SPOKANE., VALLEY (January 1, 2003 December 31, 2005) - 6 0191 YKB AGAI+EMENT, made and eubered into by and between Spokane County, a political subdivision of the State of Washington, Having offices for the transaction of business at 1116 lNrist Broadway Avenue, Spokane, IWashirigton 99260, hereinafter referred to as "COUNTY" and the City of Spokane Valley, a municipal corporation of the State of Washington, having oft:ices.for the transaction of business at ttrc Redwood .Plata, 11707 East Sprague Avettue, Suite 106, Spokane Valley, Washingf;on 99206, hereinafter referred to as jointly hereinafter referred to as the "PAIZTTFS." The COUNTY and CI'T'Y IID= as follows. - i Slr C`I`TON No. 1: 12rCrrALS AN17F li~Dhxcs (a) The Board of Cowity Commissioners of Spokane County has the care of County property and the rraatnagenient of County funds and business under RC1W 36.32.120(6). (b) Counties and cities may contract with cash other to per_f-orrit certain functions which each may legally perform under. chapter 39.34 RM (1'nterlocal Cooperation Act). (c) Pursuant to the provisibns of R.CW 36.70.970 the Board of Corwty Commissioners' of Spokane has adopted'a ffeau-iug Examiner. System and codified the same under Spokane. County Code chapter 7_.16. (d) The City of Spokane Valley has adopted an ordinance providing fo'r the establishment of a Hearing Examiner` systew to hear land use, adrniaistraative and, other matters over whicli the City has jurisdiction. (e) T1-le City of Spokane Valley desires to utilize the services of Spokane County's Hearing Examiner for the ptarpose of. hearing land use, administrative find other matters over which the City has jurisdiction ptrrsuauit to SVqC chapter 10.35. SE C FfON NO. 2: D.1a IN XTONS (a) - A reennent: "Agreement" means 'th.is Interlocal Agreement between the CITY and COUNTY regarding hearing examiner services. T.nterlocal Agreement, Flearing Examiner Page 1 of 11 (b) Cam: "CITY" means the City of Spokane Valley. (c) County: "COUNTY;' rueans Spokane County. (d) rl~Irtintmaijec rind. Operations: `cMaintenance and Operations" and."Iv18c0" shall mean (1) those class codes (3000-5999 and 7000-9999) used by Spokane County in its budgetary process as prescribed by the EARS manual adopted by the State of Washington under chapter 43.88.RCW so long as such expenditures are directly attributable and proportionate to services rendered to CITY under the terms of this .Agreement. (e) Services: "Services" Lueans those services identified in Exhibit 1. (1) Compensation: "Compensation means that methodology set forth in Exhibit 2 used to establish the amormt of money which the CITY will pay the COUNTY-for providing Services. (g) 'Capita( Improvement: "Capital fruprovement" shall mean any expenditure in excess of $1999.99 or such higher figure as set by the COI TI\ITY as the capitalization threshold duritig the term of the Agreement. The COUNTY shall give the CITY advance notice of.any increase in the capitalization threshold. The PARTIES agree to meet' and discuss the impacts of any change in the capitalization threshold which will cause an increase of costs to the CITY in excess of $50,000.00.- Arty such e Tenditure will be coded its provided for in the BARS-manual adopted by the State of, Washington under RCW 43.58. (h) Uncontrollable Circumstances: "Uncontrollable Circurnstall ces" mews the followinc; events: riots, wars, civil disturbances, insurrections, acts of terrorism, extdrnal foes and floods, volcanic eruptions, lightning or earthquakes at or near where t:he Service's are performed and/or that directly affect providing of such Services. (i) C eari.n.4 Examiner: "Hearing Examiner" moans that person appointed by the Board of County Couunission.e.rs pursuant to Spokane County *Code Section 1.46.030 to include any-Hearin.g Examiner pro-tern. .Provided, however, the COUNTY agrees to consider the recommendation(s) of the CITY in conjure, ction with designatirig any Hearing Examiner pro-tems to hear Cl.l Y matters. S:F`MON NO. 3: PURPOS.F; Tire .purpose of this Agreement is to reduce to writing the PA.RT.1:135' understFUtding as to the terms and conditions under which the COUNTY will provide Services on behalf of the CITY. It is the intent of tlnc PARTIES that Services to be provided by the COUNTY Nvill be consistent with the CITY'S Council/iManager form of govennmetit provided for in chapter 35A.1311M. SIE;C`F110NNO.4: DURATIOiNTMT171-MRAWA:L This Agreement shal I commence on fauuary 1, 2005, and nun through December 31, 2005, unless one of the PARTIES provides notice as set forth in Section 7. Xnterlocal Agreement, Hearing Examiner Page 2 of 11 r ~ At the conclusion of, the initial term, this Agreement shall automatically be renewed from year to year thereafter effective January1St t:o ))ecember 315', All renewals shall be subject to all terrors and conditions set forth herein except for F,chibit 2. The PA.RTITS recognize it highly unlikely that Exhibit 2 setting forth, the new billing rates for each year's Services will be available at the start of any renewal time frame. Accordingly, until a new Exhibit 2 has been prepared and agreed to between the PARTMS, the PAIt'l:IE.S agree that the COUNTY will bill the CITY and the CITY will pay the COUNTY at the same billing rates paid in the previous year. Upon the PARTITS agreement on a new exhibit 2, the CITY and COUNTY will reconcile payments to'date under the previous years billing .rates with'the new billing rates. A.dy underpayment for any Services will be due in the first payment due following reconciliation. Any overpayment for any Services will be credited to the first monthly payment due following the reconciliation. The PARI.MS agree that no interest shall be owing by either t'ar'ry to thb other Tarty for any overpayment or underpayment determined as a result of the reconciliation. Atty Party may withdraw at any time from this Agreen.icat for any reason whatsoever upon a minimum of 180 days written notice as provided for in Section 7 to the other Party. SECTION NO. 5: COST OF SERWC:ES A.rl'1) :I'AYIVIT\°TS The CITY shall pay the COUNTY the costs for Services provided under this Agreement as set fort:lr in Exhibit 2, attached hereto and incorporated herein by reference: The COUNTY CEO shall advise the CITY Manager as soon as possible of any anticipated or unanticipated capital improvement costs that arise during the contract period. The City shall pay capital impro,vetr►ent costs either (1) under the Cost Allocation Plan as an indirect cost amortized over the useful life of the improvement utilizing straight-Line depreciation and incorporating the expected salvage value bf the improvement at the end of its useful life or (2) as a direct cost in the form of a contribution made to the :Equipment Rental and Revolving Fund. The CITY shall be responsible only for capital improvement costs incurred after March. 31, 2003. Any portion of a capital unprovemetrt that was paid for or acquired through separate agreement or with grmt proceeds, bond proceeds, user fees, donations, or any other acquisition! method that reflects a contribution on behalf of CITY shall not be included 1_11 the depreciation. schedule applied to the C.ITY. Any capital improvement for which the COUNTY seeks reimbursement from the CITY must be necessary to fulfill the requirements of this .Agreement. The COUi\r`CY will bill the C:t"I.°Y for the cost of Services monthly, by the 15`' bf the month for the previous moatb.. Payments by the C FY will be due by the 5"' day of the following month. At the sole option of the COUNTY, a penalty may be assessed on any late payment by t:he.Cl[TY based on lost interest earnings had the payment been timely paid and invested- in the Spokane County Treasurer's Investment Pool. The CITY may dispute any monthly billing. Pending resolution of any dispute, the PARTEES'agree that the CITY shall pay timely that•portiou of the bill that is undisputed. In. the event the Cll'Y disputes any monthly billing it shall include in eonjrrretion with the ruonthly payment a letter stating witli specificitythe. basis for the dispute. Tlic PARTfES agree to meet within thirty (30) calendar days of the COUNT Y's receipt of the documentation letter stating the'basis for the CITY' disputing any monthly filling to resolve the matter. In the event the PARTIES cannot mutually resolve the matter within the thirty (30) calendar day time frame, unless otherwise agreed by the PARTIES, the matter shall be resolved pursuant to the Dispute Resolution provisions set forth in. Section No. 17. The selection of arbitrators as provided for in Section No. 17 shall commence within thirty (30) calendar days of the running of the thirty (30) ealen_dar day time frame. l]aterlocal Agreement, Hearbic, Examiaer Page 3 of 11 Any msoluti.on of a disputed amount through use of the arbit-ation process identified in Section 17 sbaH include, at the request of either Party, a determination of whether inheres is appl-opliate, including the awoi,nt. The PAI "1 MS recognize brat it is not always possible For either Party to discover errors in billing. 'f ~e PARTM further recognize that there must be some fiuaLty to addressing such error.3. Accordin¢1y, tite PARTM agree that both PARTI}S are fo.reolased from challeacrin any errors in'billings if the matkeiis not dravrn in ri6iig to the otter PARTY'S ab ration witbi.rt tb_irty (30) calendar days of the last invoice of the calendar year, Errors raised witbia this time frame that are not mutually resolved -,ball be subject to the Dis tike Res oluticm provisions set forth in Section 1146. IT SRCTION O. 6: RE A'ITD I"i PO SIBELIffCi S I.N CONJUNCTfON WrrJrff PRO U]IING SERVICES The COUNTY yr desiguees agree to attend staff meetings as re nested by the CITY' Maj) a¢er- The CO LR4TY or designees agree to meet upper request by the CITY Manager or hiAer designee to discuss zany Service provided ruider die terror of this Agreement, The CI'1"SC asrecs the COO 1 Way use the COUNTY'S stationery in conjunction w4b providing Services under the tor[ras of this Agrrekiaeat. CITO 71\ NO. 1llJ ICICi rill .novices or other eoixlurwaications giveji hereunder shall be deemed given on, (1) the day such .u.oVc~,s or other wiaimun.ic,atConS are received when sent by pec3onai delivery; or (ii) the tbb d day following the day oa xhich the same have been quailed by fast class delivery, postage prepaid add(vsse.[1_ to the CO1CFI7T` o the Cf17Y at the address set forth below for such Party, or at sorb other a4dirss as either Party sirZ from time- to-time desi9iate by notice in writiutrny" to the other Panty. COUNTY Spokane Couvty Chief Drw~utivo Officer' or leishier authodzed representative 1116 West Broadway Avenue Spokane, Wa_sbl ton 99260 CITY, City of, Spokane Valley City M..ao4gar or his/her authoriz.ed representative Redwood Plaza 11.107 East Sprague Avenue, Suite 106 Spokane Valley, Washinog ova 99206 SE, CTIONt No. : L4 n.rOR',a.IN e oat - The COUNTY shall provide the CITY with reports documeothxa actuaI usage under dus Agruement at the same time each invoice regale t g payi)eat is made, unless otherwise mutually agreed by , the Parties: The Parties a ee that 'the turrninoJogy "i--ports docurnentin¢ usage' means that type of iRforr ation Provided b the COUNTY to the MY in the 2044 agreexaent for Services. Sucb reports shall be in a form at as mtffipally agreed to bawcen the Parties, The contest and/or form at for such xcport9 may be cbanp4 from tirne-to-time b written agreement between QTY aad COUNTY safE. . haterlocal Agreement, Reariug ExariLaer Page 4 of ].I Records Review -The MY shall be allowed to conduct random reviews of the records generated by the CGUIT'Y in performance of this Agreement. The M7 will provide the COUNTY with reasonable advance notice of. the records reviews. The Parties agree that they will make best efforts to achieve a resolution of any potential records con:fideutiality issues, including entering into confidentiality agreements or other similar mechan..isnis that will allow disclosure of the necessary information to accurately conduct a records review. ff the CITY will be allowed to view only those records directly relating to Services provided within CITY's corporate boundaries, then the COUNTY must keep a log of original documents used to charge the CI1 Y, and those documents must have identifying numbers or letters so the original source documents can be easily retrieved. SEC-RON NO. 9: COUNT7,11PA1 V8 This Agreement may be executed in any number of counterparts, each of which, when so executed and delivered, shall be an original, but such counterparts shall together constitute but one and the same: WC7TIOiV'NO.10: ASSIGNMENT No Pairty may assign in whole or part its interest in this Agreement without the written approval of the other PA.R'fy. SEC f0iNr NO. 1.1: COUNT Y FA']PLOXFFS The COUNTY shalfaPP oin' hire assign, retain- a_rd discipline all employees performing Services utider'this o. Agreement according to applicable collective bargaining agreements and applicable state avid federal laws. The COUNTY agrees to meet and confer with the CITY with respect to staff that is assigned to provide Services. Issues of discipline or performance will be specifically handled according to COUN"1`Y.policies. SECT(O.N NO.12: LLABrl"..) TY (a) The COUNTY shall indernn &y and hold harmless the CITY and its officers, agents, and employees, from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of any negligent act or omission of the COUNTY, its officers, agents and employees, relating to or arising out ofperfbrming Services pursuant to this Agreement. In the event that any suit based upon such claim, action, loss, or damages is brought against the CITY, the COUNTY shall, defend the same at its sole cost and expense; provided that the CD. Y.reserves t:he right to participate in said suit if any princi~)le of governmental or public law is involved; and if .final judginent. in said suit be rendered agati ist the CITY, and its officers, agents, and employees, or jointly against the GffY and the COUNTY and their respective officers, agents, and employees, the COUNTY shall satisfy the same. (b) The CITY shall indemnify acid hold harmless the COUNITY and its of icers, agents, and employees, from any anal all claims, actions, suits, liability, loss, cost.,, expenses, and damages of any nature whatsoever, by any reason of or arising out of any negligent act or omission of the CfEY, its officers, agents and employees, relating to or arising out of performing Services pursuant to this Agreement. In the event that any suit based upon such claim, action, loss,.or damages is brought against the COUI\rfY, the C11Y shall defend the sauce at its sole cost and expense; provided that the COUNTY reserves. the right to participate in said suit if any principle of governmental or public law is involved; and if final judgment in. said suit be rendered against the COUNTY., and its officers, agents, and employees, or jointly against the Interlodal Agreement, Rearing.Exa miner . :page 5 of 11 COTJWI and the CITT and their respective officers, a;enfis, and employees, the CITY shalI satisfy the - same- (0 If the compazaiive IiegliEgence of the Parties and their officers and employees is a ca:nse of such damage or i-ri ury, the liability, loss, cost, or expanse shall be shared between the Part7es in proportion to their mIxive degTee of rtegEgence and trtfie .right of indemnity shall apply W such proportion- (d) Where an offi~er or employee of a P{-trey is actu7¢ under the direction and control of the other Party, the Party dicectiug and coIitrollWg the of eer or ewpl!oyee in the activity and/or omissloa giving rise to liability shall accept aiI liability for the other'Party's officer or employee's neghgi nce. (e) Each Party's duty to indemnify shall survive the termfil ation or expiration of the Agreement. (f) The foregoing indemnity is specifically intended to constirute a waiver of each Party's immtmity under' VV shimgbon's Industrial TW urance. Act, chapter 51 R )V, respecting die other party only, and only to the•exterrt necessary to provide the indern.6fied Party with a f lI aid norwpleti~ indemnity of claims made by the inde .tor's enipIoyecs, The PARTIES aokno ledge that these prcrvisions wero specifically negotiated and agreed ttpon b them- ' (e..' The CO LTI r[Y and the MY agree to either self insure or purchase policies of insurance covering the oaatlers contained i.a Us Agreement with coverages of not less than $5,000,000 per occurrence with $5,000,000 aggregate liinits includingprofessional liability and auto.nobilitycoverages. E, CUON O.13: L.AT.TONSELU' OV T.WJ, P.,&RTITS T'ha ;PARTITE intend that $n independent contractor rcldtionship will be creatod by arts Ag r ement. The C)UNITY shall be au independent contractor and not the agent CT employee of the that the CM' is interested only in the results to be achic ved and that the iright to control the particular wanjaer, method and means m which the services ace pc~rtbrrned is solely within the discretion of 6e, CWNT. Y. Aay agnd all employees woo, provide Services bo i;he CITY tinder this Agre ment sht-di be, deemed employees soleTy Uf tti.e COLT= The OXJ 'Z' shaft be solely respo zibla for Cho u6nduct and actions 9.C all employee under this Ag eetaent and any liability that may attach thereto- Likewise, no agent, employee, Servant or representative, of the CITY shall be deemed to be an errpJoyee, iigent, servant or representative of the OUI,, f ' for any purpose, SECTION NO. 14. MODTP1rC T.'TO TFxi.s Agreement may be modtEfA in v'yTiting by xoiutual written agreement ofthe PAR JAS, SRCTIONNO. XS: P OPERT AND ]EQUI'1VTT.1VT The ownership of all property and equipment utilised in conjunction with providing tlxc Services shall remain with the origL ai owner, an]e5s ofherWise specifically aQd mutually agreed do b the PA RUES to this Agfeembrtt. For -the purpose of Us ,section, the terminology `owner" means that Vasty wbich paid the fuJ.l ptirchase price foc the property or equipment. Interlocal Agrecrtleat, R"n Examiocr Page 6 of I 1 r SEC-MON NO.16: ALL 11V1.1 hNZGS CONTAINED Ell P :INIIHINMIiNG• EFFECT This Agreement contains terms and conditions agreed upon by tlae pARTIE S. The P, ,171, "S agree that there and no other understandings, oral or otherwise, regarding the subject matter of this A.geement. No chaLiges or additions to this A.oreement shall be valid or binding upon the RbaT>ES uuless such change or addition is in Nvi-iting, executed by the PARTIES. This Agreement shall. be binding upon the PARTIES hereto, their successors and assigns. STC'rroiyN0. 17: DTSPT.Tf.T,:E FSOL(T..l J:OiV Any -dispute between the PAIMES which cannot be resolved behveen the PARTMS shall be subject to arbitration. Except as provided for to the color;ary herein, such dispute shall first be reduced to writing and considered. by the COUNTY CEO and the CITY 14anager. If the COUNTY CEO and the CITY Nfauager cannot resolve the dispute it will be submitted to arbitration. The provisions of chapter 7.04 RCGV shall be applicable to any arbitration proceeding. The COUNTY and the CITY shall have the right to designate one person each to act as an arbitrator. The two selected arbitrators shall then jointly select a third arbitrator. The decision of the arbitration panel shall be binding on the PARTIES and shall be subject to judicial review as provided for in chapter 7.04 RM. The costs of the arbitration panel shall be equally split between the PARTIES.. J S.I'C'110NiNO..18: VENUE STTP1TL 11ON This Agreement has been. arch shall be construed as having been made and delivered within the State of Washington and it is unitually understood and agreed by each party that this Agreement shall be governed by the laws of the Statd of Washington both as to interpretation and performance. Any action at law, suit in equity or judicial proceeding for the enforcement of this Agreement, or any provision hereto, shall be instituted only i.n courts of competent jurisdiction within Spokane County, Washington. SECTION NO. 19: •S CVJC1%F1~3MITY The P.r1I~TII:S agree that i1' any parts, teruis or provisions of this Agreement are held by the courts to be illegal, the validity of the remaining portions or provisio.us shall not be affected and the rights and obligations of the PAl2'L`IE S shall not be affected -in regard to the remainder of the Agreement. If it should appear that any part, term or provision of this. Agreement is in conflict with any statutory provision of the State of Waslii,ngtor, then the part, term or provision thereof that may be in conflict shall be deemed inoperative and null and void insofar as it may be in conflict therewith and this Agreement shall be deemed to modify to conform to-such statutory provisioxt. SECTION NO. 20: RECORDS All public records prepared, ovyned; used or retained by the COUNTY in conjunction with providing Services under the terms of this Agreement shall be deemed CITY property and shall be made available to the CITY upon request by the C1.` y Manager subject to the attorney client and attorney work product privileges set fo.rth'in statute, court rule or case law. The C0U1\7i.'X. will notify the Cl'>#Y of any public disclosure request under chapter 42.17 .R.CW for copies or viclviiag of such records as eli as the COUNTY'S response thereto. Interlocal Agreement, Hearing "Examiaer 1 age 7 of 11 SECTION NO. 21.- JFPADIN S `)('lie 5ectioa laeadi igs appearing .ia this Agreement We been inserted solely for [he PERT05e of convenleace and ready r°ference. In no way do they prtuport to, and sLaIl not be deemed to define, ].iUdt or eai-be~W the scope or 4utert of the sections to which they pertain. SECTION NO.22. ']['VYrl; Or ESSENCE OF A T E `W17 Time is of the essence of tWs Agreement and in case either Party fails to perform the obligatious on its pout to be performed at the ti ae fixed for the performance of-the respective ob Uptioa b tho terms of this Agreement, 0e other Party may, at its election, hold the other Party liable for all cost: and damages caused by sueh deky. SFC'E OlY1+f 3: UNOON'lYlOLLA13.LrC] CUN TANCriS/MP0SS)31LT'1' A delay or interruption iii or failure of performance of all or any part of this Agreement resulting .from Uncokitroliable C'.ircumstaixces shall be deemed not a default under this Ageement.- A delay or interruption is or failure of performance of 31! or any part of this Agreeitaent resuldiag from u c ngc in or new Taw, order, rule or reguIatiorx d any nature whkli renders provid~og of Services is accordance wWi the t ' erms of this AVremcat legally impossible, aLRd arty other oircutwtances beyond the control (jf the COTJNTi Y which reader legally impossible the perfou_a i ce by the COU 'f of its obligations uoder this Agreement, shall be deemed not a defaulf under Ihiis'eement. SECTION MO. 24: FILTNiG This Agrce meat sha11 he bled -by ibe County- -with uch 6fFices or agencies as required by chapter 39-34 RC W_ SECTION NO. 25., ,T ;CUMN AND APPROVAL The P TEE warrant that the officers executing below have been duly auchurizetl to act for and on b0aa if of the Party for purposes of confirih ng 0 is ,A- -eemmt. SECITONNO. 26: W'1IA.'J UVES . The PARIIE reco xi that revenue reducixxg iia.itiative(s) passed by tILO voles OF WaslZington may sxlbstwi.a,lly reduce local operating revenue for flie CITY, CO-LMN'.or both PARTIE S- The PAR7-TEz, agree that it is necessary to have Eeaability to reduce tho contracted amount(s) in this Agrmrocat in response to budget constraints resulting from the pa.ssao of revenue reduci~n,;. initiative(s).. Tf guch an event occw,s, the PARTIES agree to ne¢otiate .in good faith to achieve a.WutuAlly agreeable resolution in a timely fash.oi %rxTT0 BYO. 7. COMPMAYOEWrMLAWS The Pardes shall obseru~e all federal, state and Jocal jaws, ordinauces and r6gulations, to the exteat that they may be applicable to the team of this Agreenent- InterlocaI AVreemaeat, Nearing Examiner. Page 8 of 11 SECTION NO. 28: DISCLA,EN ER. Except as otherwise provided, this Agreement shall not.be construed in any manner that would limit either Pasty's authority or powers under laws. SEC' ON NO. 29: SUP.ERSEDE This Agreement shall. supersede and tertuinat\e7 that agrecaient b~e]tween the(~Paities e71..•~J.[ nt~itle`d) fi.~'J+::ltL0CAL COOPERATION AUxZN~:EII:LNJ.L~ J_, . I7~JVJ.,~Y.J~'J'~l\ C.0 .L OF ST OAt XE, • (~A 1.: A\TO SPOKANE COUNTY FOR JiLAlUNG::N XAi1' INTER SERVICES" executed under Spokane County Resolution No. 03-0311 and executed by the C1`l`Y on'March 2G, 2003. S:ECTIO`' NO. 30: A:SSTIRANCE The CITY shall pay the COUNTY the true and full cost of all Services provided under this Agreement. The intentof the Parties is that neither Party will subsidize the other and that the MY will not subsidize any otber,jurisdiction that is receiving similar services. 1N ` r.I'N'J±'-SS N11111, RE0J , the PART ES have causal this Agreement to be executed on dale and yt iir opposite their respective signatures. DATJID: G c~e?c~ 1~ , c~CJY~ BOARD OF COUNTY CONUVIISSIONMRS OF SPOKANE COUNTY, VAST[-UNMON uss COMA TODD WELKE, Chair • M]p SENT A171J S'1': MARK RICE[ARD, Vice-Chair Cler f the Board Daniela Erickson A.RRIS, Commissioner, . E•• . lristine 'l ainbridge, City Clerk, CITY Sl'ONi; VALLEY David'Mercier, City -Tanager APPROVED AS TO FORM ONLY: Office of City Art K Key Interlo cal Agreement, Hearing R;<arainer Page 9 of 11 EXBDUI Hearing Examiner Services shall include all time spent by the Hearing Examiner in making site visits, preparing for and conducting the pVbtic hearing, reviewing the record, drafting a Nvritten decision and rulings on motions, organizing and mailing a decision or recommendation, drafting necessary correspondence, and- conducting other duties imder the CITY Hearing Examiner Ordinance on items referred to the Waring Examiner by the City Manager or his/her designee. 1 earing xamiaer Services shall also include the time spent by the Hearing Examiner in meeting with CITY staff to discuss improvements to CITY I-Tearing Examiner system, •if specifically requested by the City Manager or his/her designee, prescribing rules for the scheduling and conduct of hearings and other procedural matters related to the duties of the Hearing Examiner, and reporting to and meeting with the CffY Council and/or Planning Commission. The Hearing..Bxaminer shall charge and retain the costs of preparing and certifying records and transcripts for appeals of CITY Hearing 'Examiaer decisions from the appellant as provided by statute or CITY ordinance. CITY shall be responsible for providing legal advice to the Hearing Examiner in conjunction with him performing Hearing Examiner Services under the terms of this .Agreement. Hearings shall be held in that location designated by the CrrY. Interlocal Agreement, Nearing Examiner Page 10 of 11 r` 113IT 2 SPOKANE COUN Y SP OKA TE VA.LL1 Y 'Ffft AR.Tt%TG .F-.., Ait7_l'FR HOURLY RA Y 2005 CONII'RAUr 2005 TNMO - Cost Adopted Direct Labor Indirect Per Per Per Position' No. Budget Cost per TC,our Hour TTour TTou.r Hearing Examiner 1 '100,339.00 51.46 4.53 3.47 59.45 Staff Assistant I 1 51,842.00 26.59 234 28.93 2 152,181.00 78.04 6.87 3.47 Note: Rate based on indirect costs per OiV113 A-87 Cost Plan Escalated 2003 for 2005, adjusted to onty include depreciation of capital iritprovetneats acquired after the C1TY's official date of incorporation, prepared by ARM Group, an independent plan preparer applied to salary and benefits 8.80% A91intenance & Operation. 2005 Adopted M & O 1.0,771 Less: Expenditures .N'ot Related to Spokane Valley 4170 :Legal - Use Spokane Valley Legal Services for (500) 5110 Intergovernmental - Spokane Valley will hire separate counsel fbr (1,000) 91.10 irtterfund Professional - will (200) 9502 Mterfiund Ivtotor fool - will not use for Valley cases (1.50) :I:ess: :FKxpcnditure Peductions 311.1 Office Supplies - reflects expected cost for 2005 (500) 4190 Other Professional -.1,exis research only expected (400) 4940 Prit'iting - reirnbinsed for 85% (1,260) Adjusted 'i\7 & O 6.761. Annual Hours Annual.Hours Worked 1,950 Mote: Spokane County employees work 7.5 hours per day, 37.5 hours per week, and 1,950 hours atmually.' Taterlocal Agreement, Hearing Examiner :Page 11 of 11 ADDENDUM: TO AVRE.EMENT FOR HEARING. 'ti ;SAM INER SE.RVICL+`S :F:i:ETA"EEN CITY OF SPOKANE VALLEY AND SPOKANE COUNTY. On March 14, 2006, the City of Spokane Valley (City) and Spokane County (County) (collectively the Parties) entered into an Agreement (the Agreement) for provision of Hearing Examiner services by the County for the City. Pursuant to Section 1.4 of the Agreement, entitled "Modification", the Parties are entitled to modify the Agreement. Section 16 of the Agreement also recognizes the ability to modify the Agreement, so long any modification is in w-ritiug. The Parties desire to amend the Agreement by reducing the number of hours used to calculate the hourly rage the County charges the City for hearing examiner services. The reduction in. hours reflects a more accurate statement of productive hours incurred in providing hearing examiner services by the County to the City. The revised calculation is reflected in a new Exhibit 2 to the Agreement. This new Exhibit 2 shall replace the old Exhibit 2, with the ol.d Exhibit 2 becoming void upon the execution of this Addendum. This Addendum, with attached new Exhibit 2, shall constitute a modification of the Agreement upon execution by both parties, and be subject to the terms and conditions of the original Agreement, except as otherwise stated herein. DATED: BOARD OF COUNITY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON TODD MIELKE, Chairman ATTEST: Clerk of the Board MARK RTC1iIARD, Vice-Chairman Daniela Erickson DATED: ATTEST: Christine Bainbridge, City Clerk APPROVED AS TO FORM ONLY: PHI1"LIP D. HARRIS, Commissioner CITY OF SPOKANI3 VALLEY David Mercier, City Manager Cary P. Driskell; Deputy City Attorney Office of the City Attorney Exhibit 2 Spokane County Spokane Valley Hearing Examiner Hourly hate 2006 Contract 2006 Adopted Direct Labor Indirect Per M&O Per Position No. Budget Cost per Hour Hour Hour Cost Per Hour Hearing Examiner 1 106,136.00 69.48 5.44 3.94 78.86 Staff Assistant 1 1 61,229.00 40.08 3.14 4322 2 167.365.00 109.57 8.58 3.94 122.09 Note: Rite based on indirect costs per A-87 Plan app] icd to salary and benefits Maintenance & Operation 2006 Adopted At & 0 Less; K pcadiluren Sol Ncialtd to Spokane Valley 4170 Legal - use Spokwo Valley Lt gal Sts Am for VnOey rem 5110 Lulcrl;u~~cramcriL+1- Spokane Valley Kill hire s:pinve counsel far conflict case 9110 hem fund Piafmiow -Nell not Spend Go Valley Inflacri; I,cn: Hspeaditure Redactions ' 3111 Office Supplies - reflects expected cost for 2006 4190 Other Profession! - Letis research only expected cast 4944) Printing - reimbursed for &Wa of cart Adjusted At & 0 Annuol Hours 7.A3°/ 9,744 (500) (1.000) (200) (400) (400) (1,230) 6,014 Available Annual Hour 1,950.00 I,= 1 I Paid Holidays 8150 (11 days x 7.5 hows/day) Less: 10 Vacation Days 75.00 (10 days x 7.5 hoursfday) Less: 4 Sick Days 30.00 (4 days x 7.5 hourslday) Less: Misc 30 mi nutestday (mtgs, traini 117.50 ( 235 avg daysl var x 30 tninutcs/day divided by 60 minutes/hour) Uss: Two 15-rninuto breaUlday, 117-50 ( 235 avg dttys.yv r x 30 minutes/day divided by 60 minutes/hour) Annual Hours Worked 1,52750 Spokane County Maximum Annual Work Hours - 7.5 hours/day x 5 dayshveek x.52 wccLs/yrar = 1,950 hours/year Spokane County Maximum Annual Work Days - 5 days/week- x 52 wcckdyear = 260 days/pear Spokane County Average Annual Work Days =260 inax daM. car - 11 paid holidays - 10 rdz3tion doys - 4 sink days =235 avg daysfycar CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 9, 2006 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business © new business ❑ public hearing information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE : Acquisition of Surplus State Land GOVERNING LEGISLATION: RCW 79A.05.170, RCW 79A.05.175; PREVIOUS COUNCIL ACTION TAKEN: None. This is the first touch on this issue. BACKGROUND: On Friday, April 28, 2006, the City learned of the Proposed Auction Sale of several parcels of Washington State Park property within the City of Spokane Valley boundaries. As per the attached map, the property is located along the North side of the Spokane River. The parcel numbers and corresponding approximate acreages are as follows: 45033.9112 - 6.36 acres 45115.9034 - 32.80 acres 45123.9010- 7.18 acres 45125.9020 - 18.41 acres 55072.0325 - 17.88 acres 55071.0210 - 4.74 acres Given the proximity along the Spokane River, this open space is critical to the current and future recreation opportunities of the citizens of Spokane Valley. The walking, boating and visual experience along the river is greatly enhanced by preserving the natural, aesthetically pleasing corridor that currently exists. Should the City choose to develop future park facilities, portions of the property would lend themselves to boating and fishing access, picnicking, wildlife viewing, bicycling, hiking and other outdoor recreation activities. The Washington Parks and Recreation Commission has scheduled a public meeting concerning the potential auction of this property for Thursday May 11, 2006 at 7:00 PM at Fire Station 91. The proposed disposals would then be presented to the Commission on June 22, 2006 in Spokane. Parcels 45115.9034 and 45123.9010 comprise a portion of Sullivan Park which is currently operated by the City as a Special Use Area (city park). There has been an oral agreement for use of this land for many years between State Parks and Spokane County. Recently, City staff has been discussing the possibility of a formal written agreement with Washington State Parks. There is still the possibility that the Parks and Recreation Commission would determine that the land should is not surplus and should be retained and managed by Washington State Parks. They could also determine that only a portion of the land is surplus. Staff has been in contact with Ms. Angela Miller, Project Manager for State Parks Surplus Land and Ms. Wiley, Manager of Riverside State Park. Staff believes there may be an opportunity to acquire the property for management by the City of Spokane Valley for outdoor recreation purposes. There is a possibility that a formal statement of the City's interest in acquiring and managing the property could potentially result in withdrawing those specific parcels from the agenda for public discussion on May 11. As of this writing, staff is working Ms. Wiley of Riverside State Park to confirm the procedures for acquisition of the land. The recently adopted Parks and Recreation Master Plan recommends that additional property along the Spokane River should be acquired by the City as it becomes available. OPTIONS: Direct staff to submit formal statement of interest to the Washington State Parks and Recreation Commission for the acquisition of all or a portion of, the potential property available. Direct staff to do nothing, i.e. do not to pursue acquisition of the property at this time. Wait for the public meeting before determining City involvement. Other. RECOMMENDED ACTION OR MOTION: Move to direct the City Manager or his designee to submit formal notification the Washington State Parks and Recreation Commission expressing the City's desire to acquire and manage the surplus State land located on the North side of the Spokane River and lying within the City's boundaries. BUDGET/FINANCIAL IMPACTS: Management costs would vary depending on use and development of the property. Staff estimates that minimum costs for noxious weed spraying, litter cleanup, safety tree trimming, maintenance of gates and other vehicle access control, erosion control (if needed), etc. would be approximately, $100 - $300 per acre per year or $8,737 - $26,211 per year for 87.37 acres. This does not include possible cost of enforcement, i.e. illegal camping, motor vehicle use, etc. STAFF CONTACT: Mike Jackson, Parks and Recreation Director ATTACHMENTS Advertisement Spokesman Review April 26, 2006 "Proposed Auction Sale - Properties at Riverside" RCW 79A.05.170; RCW 79A.05.175 Map detailing proposed properties a Attorneys and Named itiffs and the Settlement for fees of no more than fit conferred on the Class Iney they have paid out of ~aintiffs in the Action will is and to the same extent it, in addition, the Named Ition in recognition of the ass. Accordingly, Named and Donny and Maria Named Plaintiffs actively on and preparation of the :he Settlement Conference G. Brown and William B. 'laintiffs Donald T. Nichols il. These Named Plaintiffs leir participation in the e was less than that of the ble to the Plaintiffs' Case. orneys or Named Plaintiffs, applications for fees and tant details. These include, ases of Claims against the ayment to the plan will be d (3) the entry of a Bar Order .nst the Settling defendants inst Class lilembers after in Writing At. ;.ider@boonesmith.com) t@boonesmith.com) ich@boonesmith.com) DICKMAN IK Plaza . i 00 317 S. 1111 Vashington St. SE 4th Floor Natural Resource Building Olympia V4A 98504-7015 7. Name of agency, proponent, or applicant giving notice: Washington State Department of Natural Resources. 8. This notice is filed by: John X. Viada, Northeast Region Manager, April 17, 2006 SR11461 LEGAL ADVERTISING 24-HOUR FAX LINE (509) 622-1189 E-Mail: legals@spokesrnan.com Each bid must De accom- panied by a certified check, cashier's check, or bid bond with a State Licensed Surety, in ail amount not less than five (5%) percent of the total bld, made payable to Spo- kane Public Schools. This surety shall.-be forfeited iin evznt of failure by the successful bidder to sign a contract or to furnish the necessary one .hun- dred (100%) percent Per- formance Bond. COPY RECEIPT DEADLINE BY ORDER OF THE Noon Day 6eara pubtlca;ion (Some Excep:ia:+s Do AlYaly) BOARD OF DIRECTORS SPOKANE SCHOOL 1=RiDAY r."o0N lot SATURDAY, SUNDAY or r.10NDAY PUSLICATION DISTRICT i NOO. L. 81 Benzel, CALL 459-5121 FOR FURTHER INFO Secretary SR11514 BANKRUPTCY Gregory R. Hellne & Assoc. Helping People 27 rears. ktorney • Debt Relief Agency Chap. 13 start $189-filing lee, atty fees pd thru plan No complicated questionnaires to fill out! wvla.greghelinelaw.com FREE INITIAL CONSULTATION. 3264910 1903 N. Ash - BBB Member . Divorce - $200/250 Uncontesed Bankruptcy $5?-5 ch 7 + File Fee .30yrs/40,000 Cases 326-3500 - 24HR Into Line divorceinwa.com bankruptcyinwa.com Dennis A4. Wallace Attorney 1303 N. Division Suite C NOTICE OF PUBLIC MEETING Spokane County, Washington STATE OF WASHINGTON PARKS AND RECREATION COA9MISSION Proposed Auction Sale - Properties at Riverside Vtlashington State Parks and Recreation Commission staff will conduct a public meeting on Thursday, May 11th, 2006, at 7:00 p.m. at Fire Station 91, located at 616 West Hastings Road, Spokane, Washington 99218. The purpose of this meeting is to discuss the proposed auction sale of undeveloped parkland parcels at Riverside State Parks along the northern side of the Spokane River across from the Centennial Trail. Staff is recommending the Commission authorize the Director or his designee tl dat pulic isposalsawihobeoprthe esented highest bidder ep State Parks properties. These proposed Commission June 22, 2006 in Spo^ane, WA. The properties being considered for auction are listed below: CT - Park (A) Section 3-T25N-R44E Tax Parcel (145033.9112 CT - Kaiser (B) Section 11-T25N-R44E Tax Parcel # 45115.9034 CT - East Sullivan (D) Section 12-T25N-R44E Tax Parcel # 4512.3.9010 CT - East Sullivan (0) Section 12-T25N=R44E Tax Parcel # 45125.9020 CT - Barker Oxbo (E) Section 7-T25N-R45E Tax Parcel If 55072.0325 CT - Barker RR (F) Section 7-T25N-R45E Tax Parcel 55071.0210 CT - Gary Road (1) Section 10-T25N-R45E . Tax Parcel 4 55101.9003 CT Car Road (1) Section 10-T25N-R45E Tax Parcel # 55102.9007 ADOPTIONS ADOPTION? A Southern CA single proces- sional wornan - hoping to adopt a new born. Promises a life filled-with love, laugh- ter security. Legal/ confi- dential. Expenses paid as 1permitted. Please call Loren any time 866-549-2740 Settlement Class by making a request exclusion, you should want to be excluded from the phone or by e-mail. It you do A from the Class and you will d by the Court regarding the uest for payment of attorneys' Iu may file a written objection jibed in the Notice of Proposed ttlement, you do not have to do ed, in order to receive benefits, ich is available by contacting ~e, or at vArrw.boonesmith.com. Settlement regarding this case,. ,rn. It is more detailed than this ,'(OpQsed Settlement in the mail, i. Or, yoil can request a copy of ~neider@boonesmith.com or you !nt of Class Action With Settling .ss Hearing and Bar Order at n nnnr - ~ Y The disposal is proposed pursuant to those authorities granted through RCVS 79A.05.175 which will allow the proceeds from the sale to be placed in the C-~iJl ,rAc-N all V/ C_ UIi Parkland Acquisition Account to be expended on replacement property approved by the Commission. The meeting site is accessible to persons with disabilities. If you require accommodations for attendance, please contact our Headquarters Office at (360) 902-8500 -or TDD (360) 664-3133. For additional information regarding the proposed auction sale, please call State Parks' Lands Program at 360-902-8622. ~2l 1- SRI 037 au Cl n LEGALS (509) 459-5121 MONDAY THRU FR:ID.'Y 8:130 AM. to VA PhL At COPY RECEIPT DEADLINE: NOON DAY F-9IaA TO PUMCATION (Sorne Exoe~d ns Do Apply) FAX LINE: (509) 622-1189 e-mail: Iegals0spokesman.com mau RALAlsio Tim WART 1,110 ow V IS®GRIN LATER PLACE YOUR PRIVATE-PARTY CLASSIFIED AO ANY DAY OR NIGHT 4 Ace CCT i i-ann-vAR-8801 RCW 79A.05.170: Transfer of surplus land - Reversionary clause required - Release Page 1 of 1 RCW 79A.05.170 _ Transfer of surplus land - Reversionary clause required - Release - Parkland acquisition account. (1) Any lands owned by the state parks and recreation commission, which are determined to be surplus to the, needs of the state for development for state park purposes and which the commission proposes to deed to a local government or other entity, shall be accompanied by a clause requiring that if the land is not used for outdoor recreation purposes, ownership of the land shall revert to the state parks and recreation commission. (2) The state parks and recreation commission, in cases where land subject to such a reversionary clause is proposed for use or disposal for purposes other than recreation, shall require that, if the land is surplus to the needs of the commission for park purposes at the time the commission becomes aware of its proposed use for nonrecreation purposes, the holder of the land or property shall reimburse the commission for the release of the reversionary interest in the land. The reimbursement shall be in the amount of the fair market value of the reversionary interest as determined by a qualified appraiser agreeable to the commission. Appraisal costs shall be borne by the local entity which holds title to the land. , (3) Any funds generated under a reimbursement under this section shall be deposited in the parkland acquisition account which is hereby created in the state treasury. Moneys in this account are to be used solely for the purchase or acquisition of property for use as state park property by the commission, as directed by the legislature; all such funds shall be subject to legislative appropriation. [1991 sp.s. c 13 § 23; 1985 c 57 § 33:1984 c 87 § 1. Formerly RCW 43.51.200.] Notes: Effective dates Severability 1991 sp.s. c 13: See notes following RCW 18.08.240. Effective date --1985 c 57: See note following RCW 18.04.105, http://appsleg.wa.gov/RCW/default.aspx?cite=79A.05.170 5/3/2006 RCW 79A.05.175: Disposal of land not needed for park purposes. Page 1 of 1 RCW 79A.05.175 Disposal of land not needed for park purposes. Whenever the commission finds that any land under its control cannot advantageously be used for park purposes, it is authorized to dispose of such land by the method provided in this section or by the method provided in RCW 79A,05.170. If such lands are school or other grant lands, control thereof shall be relinquished by resolution of the commission to the proper state officials. If such lands were acquired under restrictive conveyances by which the state may hold them only so long as they are used for park purposes, they may be returned to the donor or grantors by the commission. All other such lands may be either sold by the commission to the highest bidder or exchanged for other lands of equal value by the commission, and all conveyance documents shall be executed by the governor. All such exchanges shall be accompanied by a transfer fee, to be set by the commission and paid by the other party to the transfer; such fee shall be paid into the parkland acquisition account established under RCW 79A.05.170. Sealed bids on all sales shall be solicited at least twenty days in advance of the sale date by an advertisement appearing at least once a week for two consecutive weeks in a newspaper of general circulation in the county in which the land to be sold is located. If the commission feels-that no bid received adequately reflects the fair value of the land to be sold, it may reject all bids, and may call for new bids: All proceeds derived from the sale of such park property shall be paid into the park land acquisition account. All land considered for exchange shall be evaluated by the commission to determine its adaptability to park usage. The equal value of all lands exchanged shall first be determined by the appraisals to the satisfaction of the commission. No sale or exchange of state park lands shall be made without the unanimous consent of the commission. 11999 c249 §601; 1998 C42 § 1; 1984 c 87 § 2:1971 ex.s. c 248 § 1; 1969 c99 § 3; 1965 c8 § 43.51.210. Prior: 1953 c64 § 1; 1947 c2611 § 1; RRS § 19951 a. Formerly RCW 43.51.219.] Notes: Severability 1999 c 249: See note following RCW 79A.05.010. htip://apps.teL.wa.gov/RCW/default.aspx?cite=79A.05.175 5/3/2006 I` II 14-10 I;, 'k - ulustae 'ark Properties ~ -.1 P s I k Z C Bend Stmt, €'ar45 Surpk, Cuoubunity Purl Crrn+~isttll.lllt;l cnra~ = l~e~sun=1 ll:u'4 I =I smim Use PmCIR6105 tk-pammunlof NaturmlRe suun-:N I Cmirm ial Tra!I ` { G+~,er~laruicipuJities Urban Growth Ar,u - t~ N`aler BCA1rs Y r~ 1t1Jl.WOU., E 9 Cf s .FYI f^ xr a .y~. 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CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 9, 2006 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ❑X new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: School Zone Flashing Light Project Grant GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Public Works submitted a grant request to the Washington Traffic Safety Commission to purchase and install four (4) flashing yellow lighting/radar board systems at Progress Elementary and University Elementary. The letter authorizing approval of the grant is attached for your review. OPTIONS: Accept or reject the grant RECOMMENDED ACTION OR MOTION: Motion to accept the Washington Traffic Safety Commission grant for School Zone Flashing/Radar Boards in the amount of $35,600. BUDGET/FINANCIAL IMPACTS: None STAFF CONTACT: Neil Kersten ATTACHMENTS Letter from Washington Traffic Safety Commission aTnte ob a n STATE OF %VASHINGTON WASHINGTON TRAFFIC SAFETY COMMISSION 1000 S. Cherry St., PO Box 40944 • Olympia, Washhnglon 98504-09444 (360) 753-6197 April 6, 2006 Mr. Neil Krersten Ms Inga Note, Spoknae Valley Public Works Spokane Valley, WA 99206 Electronic Approval RE: School Zone Flashing Light Project Approval Dear Inga, Thank you for your project agreement and funding request to purchase and install four (4) flashing yellow lighting/radar board systems in Progress Elementary and University Elementary. Funding has been approved not to exceed $35,600.00. The original copy of your proposal will kept on file at WTSC and a sign approved copy will be sent to you via mail. It is understood this equipment will be purchased on or before June 30, 2006 and the installation of the equipment will be completed by September 1, 2006. As with most of our grants, your agency must purchase and bill for the necessary item(s)/ services and submit for reimbursement no later than 60 days form the date of this letter. Request received after this date will not be honored by WTSC<. I have detailed the order/ reimbursement procedure below: 1. Your agency must order the item(s) granted and be billed for the equipment 2. Upon receipt of the vendor billing, your agency must submit for the reimbursement using the enclosed Invoice Voucher, A-19-1A From. Submit the voucher and duplicate copy of your vendor- billing invoice to WTSC for reimbursement. Please note that we cannot accept a FAX. We must have your agency identified as the Claimant, a Federal Tax ID Number and original signature of the agency head, command officer or contracting officer on the A-19 form. 3. Upon receipt of the above, your agency / jurisdiction will be reimbursed. Disputes arising from the agreement shall be resolved by a panel consisting of one representative of the Washington Traffic Safety Commission, one representative from your agency and a mutually agreed upon third party. The dispute panel shall thereafter decide the dispute with the majority prevailing. Either party may terminate this agreement upon (30) days written notice to the other party. In the event of termination of this agreement, the terminating party shall be liable for the performance render prior to the effective date of termination. It is a pleasure to work with your agency to improve the traffic safety environment in Spokane Valley. If you have any questions or concerns, please feel free to contact me; my direct line is 360.586.3484 and email is IdrakeCcDwtsc.wa.gov . Sincerely, Lynn Drake Program Manager Electronic Approval CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 9, 2006 City Manager Sign-off: Item: Check all that apply: ❑ consent ® old business ❑ new business ❑ public hearing ❑ information admin. report ❑ pending legislation AGENDA ITEM TITLE : Hazard Inventory Analysis Report GOVERNING LEGISLATION: 44 CFR 201 PREVIOUS COUNCIL ACTION TAKEN: None BACKGROUND: In October 2004 Staff was informed that a Hazard Inventory and Vulnerability Analysis was required to be developed and approved prior to any federal disaster mitigation funding being made available to our City. The Community Development Department began working with our Fire Chiefs and Police Chief to develop this plan. Although our plan was moving forward, we were later informed that the plan was going to be a Spokane County wide analysis. In September 2005 Staff became involved with the Spokane County Hazard Mitigation Committee, formed at the request of Spokane City/County Emergency Management Department, and participated with that committee to develop a Draft Mitigation and Objectives plan (Plan). Minutes of those meetings, the Plan, a Comment Sheet as well as other information may be viewed at the Emergency Management link: http://www.spokanecounty.orq/emergencympmt/mp.asp OPTIONS: Provide input into the Plan using the Comment Sheet. RECOMMENDED ACTION OR MOTION: None at this time BUDGET/FINANCIAL IMPACTS: None at this time STAFF CONTACT: Building Official Scholtens ATTACHMENTS PowerPoint Public Presentation/Comment PowerPoint: Hazard Inventory and Vulnerability Analysis ~Ly 1 -r tZ ;~1 Update: 02 May 2006 :P 4 ?!Hazard Inventory and Vulnerability Analysis: Update -,5 • The Department of Homeland Security mandates that this be a county wide plan. • As such, this plan may lack specifics that the r:, Y City may add to any local mitigation plan to address local vulnerability or increased levels ~E of hazard. • The plan may identify hazards that do not ;s directly apply to the City. 1 "r s;i µ~d w Hazard Inventory and Vulnerability Analysis: Update rYf v~ ~i ; • Last report made to City Council was a memorandum dated 2.21.06 'r' 1, • In that report the work of the Spokane County Hazard Mitigation Committee was outlined. • The first phase of that work is now completed and the initial plan has been completed for review. Hazard Inventory and Vulnerability Analysis: The Plan ♦ r l'" .emu. SPOKANE COUNTY ALL HAZARDS MITIGATION PLAN GOALS AND OBJECTIVES a. ; Goal: PREVENTION • Reduce the risks associated with natural and human caused hazards through mitigation planning. • Create and maintain a system that evaluates natural and human caused hazards and their potential for risk to life, health and property. • Encourage public and private cooperation in disaster mitigation planning. • Insure that all local land development plans and regulations lessen the impact of potential natural and human caused disasters. f. 2 Hazard Inventory and Vulnerability Analysis: The Plan 1' r Objectives • Develop a continuously revised data baste that identifies and objectively prioritizes natural and human caused hazards. r i ' • Establish a method for collecting and comparing data about all hazards. . • Educate the public about hazard risks, avoidance and mitigation. p • Ensure that there is consistency and coordination between critical areas • 1°' plans, policies and regulations and between )urisd"ons. r • Reduce financial and social impacts through prevention. .;,,r • Identify gaps in potential response and protection activities and find resources to close these gaps. • Implement an early warning system. Hazard Inventory and Vulnerability Analysis: The Plan Goal: PROPERTY PROTECTION • Protect critical public facilities and infrastructure from possible damage do to hazards. • Reduce the impact cf hazards on the built environment. zk• 1. 3 Hazard Inventory and Vulnerability Analysis: The Plan ' • Objectives r=;t._,• Enoaurage and support defensible space and preventive construction radices. r t-;:i. i P • Promote the use of appropriate hazard resistance structural methods for buildings. • Promote individual and family planning for property protection. • Working with developers review land use ordinances and infrastructure codes to ensure that they include adequate property protection. • Identify portions of the built environment that share common hazard vuinerabilrty. „ • Harden and secure all essential critical facilities. 'A =it; • Promote personal Fire%vise plans. ? • Plan for adequate access and egress. • Consider impacts of natural hazards on future land use. Hazard Inventory and Vulnerability Analysis: The Plan t ~ i t 3 _ ~4 t~1rt{~~J-'L. Goal: PUBLIC EDUCATION AND AWARENESS _ • Insure that all citizens, including those with special needs, are aware of potential hazards and disaster preparedness. ` Objectives _ • Educate the public about emergency preparedness and prevention. i' • Develop a disaster preparedness public information program to be disseminated by the media, neighborhood groups, mail and school. ` i • Promote personal responsibility for disaster preparedness. • Improve the public's understanding of the location and potential Impacts of natural hazards. _.`f ; : • Develop a plan to address the needs of citizens who may not be able to provide their own transportation. 4 1 Hazard Inventory and Vulnerability 4 Analysis: The Plan PUBLIC EDUCATION AND AWARENESS Objectives (continued) Teach disaster preparedness in the public schools. Create the opportunity for agencies and businesses to cooperate to communicating the need for preparedness. Recruit business, civic leaders and children's groups to participate in communicating the need for preparedness. k_ Hazard Inventory and Vulnerability Analysis: The Plan •:t ,f1 Goal: NATURAL RESOURCES • Balance natural resource preservation with life, property and safety protection. Objectives • Advocate "best management" practices for development to reduce potential losses from disasters. • Reduce conflicts between high intensity land uses and natural hazards. • Review aquifer protection regulations. • Maintain the natural systems that provide flood protection, i.e., shorelines and wetlands. • Restrict development in critical areas where hazards exist. • Promote projects that mitigate impacts on the environment. 5 " 17, A Hazard Inventory and Vulnerability Analysis: The Plan .t EMERGENCY SERVICES - • Insure effective and efficient emergency response and recovery capabilities _h +7► w to reduce the loss of life and property during and after a disaster, 'T" • Establish and maintain a reliable communications system between public y'f responders and with the general public during a disaster. • Insure that citizens, including those with special needs, can effectively evacuate from potential disasters. f .Hazard Inventory and Vulnerability R__ l Analysis: The Plan Objectives Ensure the countyAvlde distribution of emergency supplies. r • Create a registry of people %vho have special needs, • Pre-deploy emergency supplies to various geographic locations. • Implement and develop a joint information plan for EDC. • Share communication protocols between agencies • Provide power back-up and system operability during a disaster. i<+ • Evaluate and update information on the capacity of food banks and shelters. -s:; • Create neighborhood level disaster plans and coordinate these with city and regional plans. .y.; • Encourage NOAH radio ownership. • Ensure that all communications to the public is consistent. ~ • Develop mutual aid plans for public works and code enforcement programs. 6 Hazard Inventory and Vulnerability Analysis: The Plan Goal: STRUCTURAL PROJECTS fl t4 Support the building of structural projects that will significantly reduce the impact 4 of hazards but that do not create additional environmental harm. K` Objectives : • • Develop design standard for earthquakes, floods and winds. • Evaluate buildings, bridges, critical facilities and other structures for hazard resistance. • Promote backup ingress and egress for wiildlandlurban interface zones. e • Evaluate existing thoroughfares for potentially hazardous situations. +r • Identify any potential evacuation bottlenecks. T , • Identify potential impact of dam failures for potential risks to property and life. • Create Incentives to upgrade existing buildings. ti.,. • Expedite approval processes for projects that improve structural resistance to hazards. • Review hazardous materials transportation requirements. Hazard Inventory and Vulnerability Analysis: Next Steps ,yA,' • The Plan is put "on the street" for public comment. `j • If changes are required in response to the comments, the changes will be made and then the Plan is presented to the Washington Emergency Management Division (EMD) for review. • Subsequently approval is gained as the Plan is then forwarded to the Federal U.S. Department of Homeland Security. 7 Hazard Inventory and Vulnerability Analysis: Next Steps • Finally, after all approval is gained at the state and national level the Plan comes back to the local jurisdictions including the county governments and city governments for approval. • The Plan really needs to be approved as it then would stand, by resolution, without any changes. • Final approval will enable our local jurisdictions to participate in Federal Pre Disaster Mitigation Grant funding to specifically address those hazards identified in the Plan and important to Spokane Valley. Hazard Inventory and Vulnerability Analysis: Conclusion In tonight's presentation we covered: • Requirement of making a county wide plan. • General characteristics of the plan. • Details the Spokane County All Hazards Mitigation Plan. • Plan approval process. • Questions? 8 SPOKANE COUNTY HAZARD MITIGATION PLAN WILDFIRE TORNADO SOME HAZARD FACTS • Nationally, the wildland fire season of 2000 was worst since 1910 with 7,000,000 acres burned costing $1960090009000. SOME HAZARD FACTS • The 1996 ice storm caused four deaths and $22 million in damage in Spokane County. SOME HAZARD FACTS • There have been three declared flood disasters in Spokane County since 1980. 2 SOME HAZARD FACTS • In June 2001, a 3.5+ earthquake struck Spokane WHAT A HAZARD MITIGATION PLAN DOES • Creates a set of actions to: - Reduce damages caused by natural and human caused disasters - Save lives - Improve disaster response - Receive grants for disaster preparedness 3 HAZARD MITIGATION PLANNING PROCESS 1. ORGANIZE RESOURCES TO CONDUCT THE PLANNING PROCESS 2. ASSESS RISK 3. DEVELOP A MITIGATION PLAN 4. IMPLEMENT AND MONITOR THE PLAN THE HAZARD MITIGATION COMMITTEE HAS 1. SET PLAN GOALS 2. DEVELOPED PLAN OBJECTIVES 3. CREATED A PRELIMINARY SET OF ACTIONS THEY NEED YOUR HELP IN SETTING PRIORITIESI 4 WHAT CAN YOU DO? 1. FILL OUT A QUESTIONNAIRE 2. ATTEND A FUTURE MEETING WHERE THE PLAN IS PRESENTED OR REVIEW IT AT YOUR LOCAL LIBRARY. r SPOKANE COUNTY HAZARD MITIGATION PLAN TORNADO `FL4 D CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 9, 2006 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation AGENDA ITEM TITLE: Draft Customer Service Definition GOVERNING LEGISLATION: NIA PREVIOUS COUNCIL ACTION TAKEN: Discussion of draft Customer Service Program at February 11, 2006 retreat. .BACKGROUND: One of the first steps in having an official customer service program is to define what customer service means in our organization. We created an interdepartmental taskforce to draft that definition. The group met three times in March and April. The attached presentation summarizes their efforts. j OPTIONS: N/A RECOMMENDED ACTION OR MOTION: Provide feedback to staff. BUDGET/FINANCIAL IMPACTS: NIA STAFF CONTACT: Nina Regor, Deputy City Manager ATTACHMENTS 1. Powerpoint Presentation City of Spokane Valley Customer Service Definition Nina Regor, Deputy City Manager May 9, 2006 History • Customer service has been a key value of the City since incorporation • 2005 Council Goal: Establish a formal citywide customer service program • Discussion of draft customer service program at 2/11/06 Council Retreat • Formation of interdepartmental taskforce to draft a definition of customer service • Taskforce met three times in March/April 2006 Dram Customer Service De!'milion 509MS 2 1 Interdepartmental Taskforce Carolyn George Public Works Christina Janssen Community Development Brad Johnson Finance/Administration Karen Kendall Community Development Rob LaFontaine Administration Steve Worley Public Works Nina Regor - Facilitator Draft customer SeMoe Duf"d an SM406 Guiding Principles • Definition (key statement) will be concise and easy to remember • Components may be further clarified to promote a consistent interpretation of the key statement DmR Customer Senvoo DafnWan WO-M 4 2 Draft Key Statement The City of Spokane Valley strives to provide service in a respectful, knowledgeable and welcoming manner. OraN Customer Service DoftNi on SM106 5 Draft Key Definitions • Respectful • Demonstrating courtesy and professionalism • Listening effectively • Responding in a timely manner • Exemplifying a "no surprises" atmosphere Drell CustOm8r SM»CD Dem, ful SISIN 6 3 Draft Key Definitions, continued • Knowledgeable • Fostering a team-oriented approach • Providing alternatives • Anticipating questions • Having and knowing your resources • Being organized Drefl C istmmm Service Defirfnion 519M 7 i Draft Key Definitions, continued • Welcoming • Acknowledging customers when they enter . Steering customers in the right direction • Promoting an enjoyable work environment • Maintaining a clean and uncluttered work environment . Treating people as individuals Draft Customer Sarv7M Dofi(icnn WM6 6 4 Next Steps • Finalize draft Key Statement and Key Definitions of Present-to staff • Publicize via City web site and other media • Develop and implement strategies to incorporate into organizational culture Oran Curv= cr Sarvice OeflrOjon 5M= g 5 ' CITY OF SPOKANE VALLEY "'i Request for Council Action Meeting Date: May 9, 2006 City Manager Sign-off: Item: Check all that apply: 0 consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE : Center Place Technology GOVERNING LEGISLATION: N/A PREVIOUS*COUNCIL ACTION TAKEN: Discussion BACKGROUND: In 2005, staff presented various options to City Council for installation of Fiber-optic cable at CenterPlace. At that time the projected monthly recurring fees for combined fiber and internet service were $1,300 per month. Fiber "build" costs were estimated at $23,000. Staff has not updated these estimates but is not aware of any significant changes. Internet for CenterPlace is currently provided over one T-1 line at a cost of $4351month. This line is adequate for current needs at CenterPlace. The primary demand for high bandwidth relates to ( potential video conferencing broadcasting to multiple remote locations. The City does not currently own video conferencing equipment. The capacity of the T1 line is approximately 1.1 MB. In comparison, the capacity of the proposed Fiber is 10MB. The same line is utilized for Internet service and videoconferencing. An added benefit of Fiber is that it is easily scaleable to provide virtually unlimited bandwidth, depending on the demand on the system. The only limitation is the hardware connected to the fiber. OPTIONS: There are many options related to technology. One option is to purchase the videoconferencing equipment and market it with limited capability, i.e. one remote location. (Note: various manufacturers claim that the T-1 line could handle four remote locations. Quality is subjective). Additional locations may be possible but degradation in picture quality and picture/sound synchronization may occur. We can then monitor demand. If and when requests are made for multiple locations, the City can install Fiber to meet the demand. A second option is to install Fiber from the onset and market the full capability of videoconferencing. The Fiber would ensure that CenterPlace meets the demands for bandwidth well into the future. The demand for bandwidth in all sectors of technology is continually increasing. Fiber ensures that bandwidth is not the limiting factor for Internet and/or videoconferencing capability. RECOMMENDED ACTION OR MOTION: Discussion. BUDGET/FINANCIAL IMPACTS: Recurring monthly fees approximately $1,300 for fiberlinternet service (compared to current cost of $435/mo.) plus build cost estimated at, $23,000. Video conferencing equipment is $12,000-$15,000 depending on model and capability. STAFF CONTACT: Mike Jackson, Parks and Recreation Director ATTACHMENTS: 1) Web page for LifeSize Video Conferencing Equipment (this is just an example) 2) Internet article "The Short-Term Versus Long-Term Debate", (copper vs. fiber) Video Conferencing Camera ; LifeSize Communications I LifeSize- L_Ifl"'L:11Ze 1-101 + Ptav Video High Definition Video vw LifeSize Room 1w is the high definition video oommunications system that combines exceptional quality and user simplicity to make remote communications a productive, tme-to-life experience. The fi lty Integrated system connects to most displays in any size conference room and provides crystal dear video clarity and high fidelity audio for productive conferencing LifeSi_e Room enables exectitives, managers, project teams, educators and anyone with dispersed colleagues and operations to collaborate more dearly and vely, Camera LlfeSiz"esigned high definition camera and wide angle zoom lens with a 70 degree field of view Nearly i0X the Quality of Existing Systems - Better at Any Bandwidth By deltvenng nearly ten times the quality of emling v:deoconferenong systems (limited to 352 x 2.88 pixels), users will experience a completely new paradigm In face-to-face video communications. High definition (1260 x 720 pixels) video resolution will make participants appear true-to-size, and Irfe-like And with advanced processing capabilities, LifeSize Room provides better video at any bandwidth Including high aefinrtion resolution at 1 Mbps, DVD quality at 512Kbps and Cable N quality at 384Kbps_ High Definition Conference Phone Hear and understand partidpan's in super wid"and up to 22 kHz audio with 2X the room coverage over existing systems. Use LifeSize PhoneTM with LKeStze Room or simply as a very powerful stand-alone conference phone. Simplicity From the thoughtfully designed user Interface with context sensitive on-screen controls to the ability to dial video calls from the Integrated speakerphone, UsSize Room redefines simplicity. Standards-based LrfeSize Room s based on the latest H2e,4 standard and provides H.263 support fcr mteroperabiiity with all standards-based video communications systems Pagel of 2 httn-J1wwty life~;i7C-eOm/nmdtictrflif'esi7.e room/ 4/13/2006 Video Confercncing Camera I LifeSize Communications System Components The complete system Includes a high defmrtlon codes, high deflnlUon tamers, high definition audio conference phone and wireless remote oontrol. LdeSize Room is fully integrated for instant plug-and-play use with any display or monitor The Results See and hear colleagues clearly to improve productivity and make better decisions Wlth simple-to-use, high definition video communics:;ons, seeing truly is tialleving The Advantages are Clear • High definition video communications (1280 x 720 iesolui_ion) • Connect to most displays High definition quality PTZ camera • Integrated super wide-band speakerphone to hear everyone in the room • Standards-based support for H.264. H.263 and H.239 • Embedded 4-way multipoint with continuous presence • Simple user interface • Dual-stream support for sharing PC content • Complete management with LlfeSize ContID1TM software including Microsoft Outlook T" scheduling • IP to ISDN and V,35 connectivity with lkS q~,-Netwo1,er'"" enhanced gateway •ll" and video oanllgurations: 100 Hz up to 22 kHz; ?STN narrowtrand conflguraDons 204 Hz to 3.4 kHz Pod and Runes registered marks are the p=erty of Apple Computer Top of Page Copyright 2005 Lilesze Communications, tna_ All rights reserved P!ivArcy Foricy 5 la r•' httn://wlv%v.lifesize.comforoducts/lifesize room/ Page 2 of 2 4/13/2006 J • ern By Tom Anderson and John Schannach Enhancements to the existing plant and the continuing en- croachment of fiber into the network are breaking down tradi- tional distance limitations in the de- livery of broadband services For years, distance limitations have been a key consideration for local exchange carriers in deploying broadband services. The trick was to stretch copper facilities further than they were supposed to go, and do what they were not designed to do. Repeaters became an essential solution to extending the network, but were still, even in the best of cir- cumstances, a necessary evil. Today, local exchange carrier net- works are evolving on two tracks, one short-term and the other long- term. Near term, service providers continue to upgrade the copper plant, installing network elements with advanced electronics to better carry signals over twisted pair. Run- ning parallel to this battle of squeez- ing greater performance out of cop- per is the continuing encroachment of fiber into the network-from long- haul lines all the way to customer premises. Both approaches, near- term and long-term, alleviate or eliminate the need for repeaters, which may well become an endan- gered species (not just in the outer reaches of the network, but also in the local loop). For service providers delivering broadband, distance lim- its remain, but they are slowly and surely becoming a thing of the past Short-'Term Objective: Augment Copper Services With the overall industry suffering from a debt-ridden hangover, serv- ice providers are steering clear of cap- ital expenditures and focusing an re- ducing operational costs. Instead of going for topline revue growth by spending on new services and the in- frastructure that go with them, providers are working with what they've got. They're leveraging the local plant to deliver the same serv- ices cheaper, better, and faster: That makes extending the reach of existing broadband services a top priority, and the latest version of T1 transport technology may hold the most promise. Still deployed over standard cop- per facilities, Tl remains broadband providers' bread and butter. Of any high-bandwidth service. TI gives providers a substantial portion of their revenue (as much as 8% or higher). And, even in the face of the industry's worst-ever downturn (as much as 30% to 40% annually), it is still a reliable source of growth. High bit-rate digital subscriber line is now used in as much as 80% of new de- ployments, which makes the arrival of HDSL4 quite significant. As the successor to HDSL and the comple- ment to HDSU, HDSL4 offers the same bandwidth and speed, but with two key differences: spectral compatibility and distance. HDSL4 is the result of newly de- veloped design and implementation techniques. It operates on the same physical layer as HIri1-2, but is de- ployed over two pairs of copper OCTOBER 2001 OUTSIDE Pt.ANr CAPACITY MANAGEMENT rather than one. This allows for more efficient use of coding, signaling, and power consumption. In a repeater- less environment, HDSL.4 extends TI delivery to 16,000 feet, 301,'6 farther than either HDSL or HDSL2. As a re- sult, providers can reach additional customers. In fact, if providers choose to employ HDSL4, data shows they may be able to serve 11% more cus- torru s without additional equipment and installation costs. (This data is from proprietary research conducted by ADC and verified by several North American RBOCs.) With re- peaters, HDSL4 can carry T1 up to 46,000 feet- This is not a solution pos- sible with i iDSL-2, since it doesn't allow for repeaters at all. For customers within 12,000 feet, service providers will want to stick with HDSL2, to reduce the copper equipment costs that come with HDSL4's two pair requirement. Be- yond that, HDSL4 may be a better choice. There is one caveat with this new solution. Where distance extends beyond 46,000 feet, the solution be- comes basic HDSL with repeaters. Point - Is Copper Becoming Distant? Overcoming distance is perhaps HDSL4's greatest virtue, as it reduces the need for repeaters and, subse- quently, capital equipment budgets. In fact, research shows that 91% of all HDSL2/HDSL4 circuits have the po- tential to be repeater-less. (As stated above, this data is from proprietary research conducted by ADC and ver- ified by several North American RBOC9.) Besides the obvious boost it gives to TI transport, HDSL4 also provides a significant benefit to serv- ice providers' priorities for ADSL de- ployment. HDSL4 is the first and only Ti transport technology that of- fers spectral compatibility with ADSL beyond 12,000 feet, even with repeaters in place. The result: great- ly simplified deployment rules, fewer circuit problems, and higher customer satisfaction. The evolution of T1 delivery is not confined to the electronics housed in the central office. The change is not so much in pushing signals farther, but in giving service providers access to untapped capacity in a way that is more practical than it is hi-tech. Stan- dard HDSL repeater enclosures have room for approximately B to 24 re- peater modules. Unfortunately, the heat generated by HDSL-powered Tl circuits sharply reduces the num- ber of repeater modules that can be installed in the enclosures. Heat-re- lated failures, in fact, are one of the more time-consuming problems to troubleshoot and repair. By using tra- ditional TI repeaters, however, serv- ice providers can fill all of the slots, since the heat generated is lower than that of HDSLx technology used prevalently today. New repeater housings take this into account. Made from thermally engineered polymeric materials, the new repeater housings can with- stand higher heat dissipation from HDSLx. Using metallic conduction, these new designs create a more ef- ficient and effective heat transfer sys- tem. This allows providers to fill all the slots regardless of their housing. When all these slots are filled, stranded pairs can now be used. Thus, service providers maximize line capacity and minimize spare uti- lization in the outside plant This re- sults in lower deployment costs. As we'll see, capacity is coming to trump distance as service providers' primary concern in delivering broadband services. New electronics for copper facili- ties will continue to reduce the need for repeaters, pushing delivery eco- nomics down and service quality up - especially for Tl and ADSL- While these advancements are important, they are also slowly incremental. HDSL4 can offer an immediate boon to service providers, though they still hope for a time when repeaters and other copper-related components be- come obsolete. Long-Term Objective: The Repeater-less Fiber Network The migration to an all fiber-net- work may be years, perhaps decades, away. That said, fiber con- tinues its "outside-in" march, from backbone and long haul lines to city- encircling SONET rings, and from metropolitan area networks to the central office and ultimately to cus- tomers' backyards. The Last 'Mile, as we know it, is beginning to shrink In fact, it is more accurate to describe this area as "the last few hundred feet." This is true due to the deployment of digital loop carriers (DLCs) and fiber being fed from the central office to remote terminals and huts in the outside plant. Compared to a just a few years ago, service providers are running into fewer repeater-related compat- ibillty problem. The reason: fewer repeaters. Today, more than 30% of all telephone customers in the U.S. are likely to be served by some kind of digital loop carrier. Fiber-based, next-generation DLCs appear to be playing an important role in getting broadband services to customers far- ther outside the local loop. Despite fiber being cost-prohibitive to con- nect each and every customer prem- ise within the loop. DLCs help to some degree. DLCs allow data to travel over a shorter length of twist- ed pair with less resistance and high- er speed. When fiber-extended net- work elements are placed farther in the outside plant, service providers have an easier job delivering ADSL, thus pushing more bandwidth to more customers. Which leads us to the next ques- tion. In the current economy, why are service providers putting fiber in the loop in the first place? Fiber in- stallation is not a cheap proposition. On the flip side, when providers choose to install fiber today, they won't be required to upgrade or re- place twisted pair tomorrow. The long-term concern of service provi- ders is not distance. They must con- tinue to possess enough capacity to serve their customers well into the future. Fiber in the loop is a luxury for xDSL-type services. Clearly, it's not necessary, but instead is a pathway to higher customer satisfaction and OUTSIDE PLANIr OCTOBER 2002 CAPACITY MANAGEMENT growth Fiber is a necessity for those large, band Aridth-hungry customers who are outstripping TI services and twisted pair in the outside plant and at the customer premises. At this level, fiber eliminates distance con- cerns altogether. For these cus- tomers, bandwidth is the issue; re- peaters are clearly not. As more companies need dedicat- ed DS3-type services that can carry %1deoconferencing, computer-aided design, multimedia files, and other high-traffic data applications, most large bandwidth applications are going optical- Customers requiring up to 45 megabits for the lower-end services may seize on coaxial cable to do the job. However, when cus- tomers need more than 43 Megs, fiber becomes cost-effective. And when customers demand more than 150 megabits, nothing but fiber will suffice- Some in fact, may link di- rectly into a long-haul provider. Counterpoint - What About the Customer Premise Bottleneck? Ironically, distance limitations come into play when providers at- tempt to network high-bandwidth services at the customer premises. In large buildings, skyscrapers, and multi-building campuses, services of DS3 equivalent or higher must be carried floor-to-floor and building- to-building, without the use of tra- ditional repeaters. If these distances are relatively short, 500 to 1,000 feet, twisted pair or coaxial cable may do the job. Those copper-based solutions won't work if distances are farther than 1,000 feet. In these cases, service providers might employ an optical line extender that drops fiber sever- al stories up. Or, if necessary, the line extender can be dropped between buildings. These optical interfaces convert the electrical DS3 signal to an optical one at the origination point; covering the distance before con- verting back to an electrical signal at the termination point. As business customers demand more and more bandwidth, service providers know that fiber offers them endless scalability. In fact, with providers eyeing even larger offer- ings-gigabit Ethernet, and 10 giga- bit--fiber is the only means of de- livery. When those requirements hit, repeaters will be out and wave divi- sion multiplexing and/or optical lasers will be in. It is not an either/ or situation. Providers todav must de- termine HOW they can work to meet their short-term, copper-oriented ob- jectives while moving carefully to- ward their long-term fiber goals. ■ Tom Anderson is vireline systems program manager. John Schannach is program manager of DSX products. For more information, visit adccom. OCopy nght 20M Practical Communwations tnc. Reprinted with permission of OITfSIDE FLAKr Magazine. (3T okane ,;oOVaUey 11707 E Sprague Ave Suite 106 ♦ Spokane Palley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhall®spokanevalley.org Memorandum To: City Council From: Tom Scholtens, Spokane Valley Building Official Date: 4.26.2006 Re: Above Ground Storage Tanks Last year a proposal was received at the Permit Center for an extremely large, above ground storage tank for petroleum Diesel fuel. Subsequently that proposal was withdrawn. Previous to that submittal the City had not considered any special requirements for structures such as this, and we immediately began to search for ways to insure the protection of the aquifer and the safety of our citizens through the implementation of appropriate regulations. Spokane County had adopted special regulations for these types of facilities and staff reviewed those regulations to determine their effectiveness. Staff also continued communication with the original proponents of the tank and their industry representatives concerning the County regulations. After further review and research, staff determined that the state of Washington regulations for storage tanks was adequate to promote the safety and protection of our City and has referred to those regulations as we continue discussion with other proponents of storage facilities in our City. Using these established regulations meshes well with other jurisdictional interests the Washington Department of Ecology and the Spokane Valley Fire Department may express. Not only does it meet the need to establish safe structures, but it is state law. Staff suggests that this course be continued rather than establishing new or different regulations that may not be as simple to implement, generally understood or as effective to use. The WAC in reference is 296-24-Part E and 296-24-330 specifically S 11,11 ~ Wo/ " " Wva'"" ;O$NaIiey oo 1W CITY OF SPOKANE VALLEY CITY COUNCIL SPF C`L% ',tFFTItiG NOTICE Notice is hereby given that the City Council of the City of Spokane Valley has scheduled a Special ?Meeting to hold an Executive Session to discuss later negotiations. The Executive Session meeting is scheduled for Mandflv, January 23, 2006, beginning at 5:30 p.m. at Central Valley School District Office, 19307 E. C ataldo, West Room, Spokane Valley, M shington. Executive Sessions are not open to the public. Christine Bainbridge, CIVIC Spokanc Valley City Clerk (509-688-0177)